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2016-07-25&28 Packet - Budget Hearings
CITY OF UKIAH CITY COUNCIL AGENDA SPECIAL MEETING Budget Hearing CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 July 25 and 28*, 2016 1:00 p.m. 1. ROLL CALL AND PLEDGE OF ALLEGIANCE 2. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10)minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 3. FISCAL YEAR 2016 —2017 BUDGET a. Receive Departmental Budget Overviews, and Discuss and Consider Operational Expenses, Services, and Revenues for Fiscal Year 2016 - 2017. 1. Overview of the Fiscal Year 2016 - 2017 Budget, and Review of the Cost Allocation Plan. 2. City Manager: City Clerk, City Council, City Manager, Administrative Support, Miscellaneous General Government, City Attorney, Treasury Management, Human Resources, Community Outreach, Successor Agency. 3. Finance: Accounting, Purchasing, Utility Billing and Collections. 4. Economic Development: Economic Development, Downtown Business Improvement. District, Low-and-Moderate Income Housing Fund (LMIHF), Community Development Block Grant (CDBG) Program, Visit Ukiah. 5. Community Services: Parks, Aquatics and Recreation, Museum, Golf, Ukiah Valley Conference Center, Building Maintenance, Alex Rorabaugh Recreation Center, Information Technology. 6. Airport. 7. Police: Animal Control, Police, Dispatch, Parking District, Supplemental Law Enforcement Services Fund (SLESF). 8. Fire. 9. Planning. 10. Building. 11. Public Works: Engineering, Streets, Traffic Signals, Storm Water, Landfill, Water, Wastewater, Recycled Water, Garage, Corp Yard. 4. ADJOURNMENT Please be advised that the City needs to be notified 24 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 a.m.to 5:00 p.m. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 24 hours prior to the meeting set forth on this agenda. Dated this 21st day of July, 2016. Kristine Lawler, City Clerk "July 28th has been scheduled for unfinished business from July 25th, but will be canceled in the event that all business is completed on the 25th CITY OF UKIAH CITY COUNCIL AGENDA SPECIAL MEETING Budget Hearing CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 July 25 and 28*, 2016 CANCELLED The Special Meeting of the City Council scheduled for Thursday, July 28, 2016, has been cancelled. Please be advised that the City needs to be notified 24 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 a.m. to 5:00 p.m. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 24 hours prior to the meeting set forth on this agenda. Dated this 26th day of July, 2016. Kristine Lawler, City Clerk *July 28th has been scheduled for unfinished business from July 25th, but will be canceled in the event that all business is completed on the 25th ADDITIONAL SECTIONS WILL BE FORTHCOMING Draft Operational and Capital Budget Fiscal Year 2016-2017 TABLE OF CONTENTS July 22, 2016 CITY COUNCIL/CITY STAFF ORGANIZATION CHART BUDGET SUMMARY AUTHORIZED PERSONNEL S-01 BUDGET SUMMARY SCHEDULES GENERAL FUND SOURCES AND USES SUMMARY G-03 DETAIL .G-06 CITY COUNCIL G-21 CITY CLERK G-25 CITY MANAGER G-29 ADMINISTRATIVE SUPPORT G-33 MISCELLANEOUS GENERAL GOVERNMENT G-37 FINANCE-ACCOUNTING .G-41 CITY ATTORNEY G-45 TREASURY MANAGEMENT .G-49 HUMAN RESOURCES/RISK MANAGEMENT .G-53 ECONOMIC DEVELOPMENT G-57 COMMUNITY OUTREACH G-63 ANIMAL CONTROL G-67 PARKS G-71 AQUATICS AND RECREATION G-77 COMMUNITY PLANNING .G-97 BUILDING INSPECTION .G-103 ENGINEERING .G-107 TRAFFIC SIGNALS MAINTENANCE G-113 STREETS G-117 STORM WATER G-123 POLICE ..G-127 FIRE G-141 Draft Operational and Capital Budget Fiscal Year 2016-2017 ENTERPRISE FUNDS ELECTRIC E-01 PUBLIC BENEFITS .E-21 STREET LIGHTING E-25 PARKING DISTRICT .E-31 CONFERENCE CENTER E-37 AIRPORT .E-45 RECYCLED WATER ..E-53 GOLF E-57 LANDFILL/SOLID WASTE WATER WASTEWATER INTERNAL SERVICE FUNDS GARAGE I-01 PURCHASING I-07 BILLING&COLLECTIONS .I-13 DISPATCH CENTER .I-21 BUILDING MAITENANCE/CORPORATION YARD I-27 INFORMATION TECHNOLOGY .I-35 LIABILITY INSURANCE SPECIAL REVENUE AND OTHER FUNDS SUCCESSOR AGENCY ALEX RORABAUGH RECREATION CENTER DOWNTOWN BUSINESS IMPROVEMENT DISTRICT LOW AND MODERATE INCOME HOUSING GAS TAX SIGNALIZATION STREETS HOUSING AND ECONOMIC DEVELOPMENT MUSEUM SUPPLEMENTAL LAW ENFORCEMENT GRANT VISIT UKIAH TRANSFER STATION OBSERVATORY PARK PLAYGROUND AND PARK AMENITIES SWIMMING POOL SOFTBALL COMPLEX LOCAL LAW ENFORCEMENT ASSET FORFEITURE SPECIAL POLICE STIP AUGMENTATION FEMA STATE STP CITY HOUSING BOND PROCEEDS Draft Operational and Capital Budget Fiscal Year 2016-2017 OTHER COST ALLOCATION PLAN 0-01 FINANCIAL MANAGEMENT POLICIES GLOSSARY OF COMMON BUDGET TERMS. ACRONYMS SCHEDULE OF TRANSFERS FUTURE REVENUES DEBT SUMMARY DEBT OBLIGATIONS ... CITY OF UKIAH AUTHORIZED FULL-TIME PERSONNEL(FTE) Fiscal Years 2012/2013-2016/2017 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 CURRENT+/- CITY MANAGER 12 City Manager 1.00 1.00 1.00 1.00 1.00 Assistant City Manager 1.00 1.00 1.00 0.00 0.00 Senior Management Analyst 0.00 0.00 0.00 1.00 1.00 City Clerk 1.00 1.00 1.00 1.00 1.00 Deputy City Clerk 0.00 0.00 0.00 1.00 1.00 SUBTOTAL 3.00 3.00 3.00 4.00 4.00 0.00 FINANCE 13 Finance Director 1.00 1.00 1.00 1.00 1.00 Assistant Finance Director 1.00 1.00 0.00 0.00 0.00 Finance Controller 1.00 1.00 1.00 1.00 1.00 Revenue Manager 0.00 0.00 1.00 1.00 1.00 Accountant 1.00 1.00 1.00 1.00 1.00 Payroll Officer 1.00 1.00 1.00 1.00 1.00 Accounts Payable Specialist 1.00 1.00 0.00 0.00 0.00 Administrative Analyst 0.00 0.00 1.00 1.00 1.00 Accounting Assistant 1.00 1.00 1.00 1.00 1.00 Purchasing Supervisor 1.00 1.00 1.00 1.00 1.00 Buyer 1.00 1.00 1.00 1.00 1.00 Customer Services Rep. III 2.00 2.00 1.00 2.00 2.00 Customer Services Rep. II 1.00 1.00 2.00 3.00 3.00 Customer Services Rep. I 2.00 2.00 2.00 1.00 1.00 Utility Services Team Leader 1.00 1.00 1.00 1.00 1.00 Meter Reader 1.00 1.00 1.00 1.00 1.00 SUBTOTAL 16.00 16.00 16.00 17.00 17.00 0.00 HUMAN RESOURCES/RISK MANAGEMENT 16 Director of Human Resources 1.00 1.00 1.00 1.00 1.00 Senior Management Analyst 1.00 1.00 1.00 1.00 1.00 HR Assistant/PW Administrative Secretary 0.00 0.00 0.00 0.50 0.50 SUBTOTAL 2.00 2.00 2.00 2.50 2.50 0.00 COMMUNITY DEVELOPMENT&BUILDING 23 Director of Comm. Dev. 1.00 1.00 1.00 1.00 1.00 Building Official 1.00 1.00 1.00 1.00 1.00 Principal Planner 0.00 0.00 1.00 1.00 1.00 Senior Planner 1.00 1.00 0.00 0.00 0.00 Associate Planner 1.00 1.00 0.00 0.00 0.00 Assistant Planner 0.00 0.00 1.00 1.00 1.00 Development Permit Coord. 1.00 1.00 1.00 1.00 1.00 Planning/Building Technician 0.00 0.00 1.00 1.00 1.00 Administrative Secretary 1.00 1.00 0.00 0.00 0.00 SUBTOTAL 6.00 6.00 6.00 6.00 6.00 0.00 COMMUNITY SERVICES 22 Community Services Administrator 1.00 0.00 0.00 1.00 1.00 Project&Grant Administrator 1.00 1.00 0.00 0.00 0.00 Facilities Administrator 1.00 1.00 1.00 1.00 1.00 Buildings/Facilities Lead Worker 1.00 1.00 1.00 1.00 1.00 Buildings Specialist 1.00 1.00 1.00 1.00 1.00 Park/Golf Superintendent 1.00 1.00 1.00 1.00 1.00 Park/Golf Lead Worker 2.00 2.00 2.00 1.00 1.00 S-01 CITY OF UKIAH AUTHORIZED FULL-TIME PERSONNEL(FTE) Fiscal Years 2012/2013-2016/2017 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 CURRENT+/- COMMUNITY SERVICES continued Parks/Golf Service Worker I 6.00 6.00 5.00 4.00 4.00 Parks/Golf Service Worker II 0.00 0.00 0.00 2.00 2.00 Museum Director 1.00 1.00 1.00 1.00 1.00 Museum Curator 1.00 1.00 1.00 1.00 1.00 Museum Educator 0.00 0.00 0.00 0.00 1.00 Information Technology Administrator 1.00 1.00 0.00 0.00 1.00 Information Technology Coordinator 0.00 0.00 1.00 1.00 0.00 Information Technology Network Specialist 0.00 0.00 1.00 1.00 1.00 Information Technology Specialist I 0.00 0.00 1.00 1.00 2.00 Information Technology Specialist II 1.00 1.00 0.00 0.00 0.00 Recreation Supervisor 1.00 1.00 1.00 1.00 1.00 Recreation Coordinator 0.00 1.00 1.00 1.00 1.00 Sports Coordinator 1.00 1.00 1.00 1.00 1.00 Receptionist/Clerk 1.00 1.00 1.00 1.00 1.00 SUBTOTAL 21.00 21.00 20.00 21.00 23.00 2.00 PUBLIC WORKS 24 Director of Public Works/City Engineer 1.00 1.00 1.00 1.00 1.00 Director of Water&Sewer Utilities 0.00 0.00 0.00 1.00 1.00 Deputy Director of Public Works-Eng. 1.00 1.00 1.00 1.00 1.00 Senior Civil Engineer 1.00 1.00 1.00 1.00 1.00 Public Works Project Analyst 0.00 1.00 1.00 1.00 0.00 Public Works Management Analyst 0.00 0.00 0.00 0.00 1.00 Engineering Analyst 0.00 0.00 0.00 0.00 1.00 Administrative Secretary/HR Assistant 1.00 1.00 1.00 0.50 0.50 Engineering Technician 0.00 0.00 0.00 1.00 0.00 Public Works Supervisor 1.00 1.00 1.00 0.00 0.00 Public Works Leadworker 1.00 0.00 0.00 1.00 0.00 Public Works Maintenance II 1.00 1.00 1.00 1.00 1.00 Public Works Maintenance I 4.00 4.00 5.00 5.00 5.00 Street Sweeper Operator 1.00 1.00 1.00 1.00 1.00 Fleet Maintenace Supervisor 0.00 0.00 0.00 0.00 1.00 Senior Equipment Mechanic 1.00 1.00 1.00 1.00 0.00 Equipment Mechanic 2.00 2.00 2.00 2.00 2.00 Apprentice Equipment Mechanic 0.00 0.00 0.00 0.00 1.00 Water/Sewer/Streets Maintenance Supervisor 1.00 1.00 1.00 1.00 1.00 Water&Sewer Program Coordinator 1.00 0.00 0.00 0.00 0.00 Water/Sewer Leadworker 1.00 1.00 1.00 1.00 1.00 Water/Sewer Service Attendant 1.00 1.00 1.00 1.00 1.00 Water/Sewer Attendant II 2.00 2.00 2.00 4.00 4.00 Water/Sewer Attendant I 4.00 4.00 4.00 3.00 3.00 Water Treatment Plant Supervisor 1.00 1.00 1.00 1.00 1.00 Senior Water Treatment Plant Oper/Mech 1.00 1.00 1.00 1.00 1.00 Water Treatment Plant Operator/Mechanic 2.00 2.00 2.00 2.00 3.00 S-02 CITY OF UKIAH AUTHORIZED FULL-TIME PERSONNEL(FTE) Fiscal Years 2012/2013-2016/2017 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 CURRENT+/- Water Treatment Plant Operator-in-Training 0.00 1.00 1.00 1.00 0.00 PUBLIC WORKS Continued Wastewater Treatment Plant Supervisor 1.00 1.00 1.00 1.00 1.00 Lead Wastewater Treatment Plant Operator 0.00 0.00 0.00 0.00 1.00 Sr.Wastewater Treatment Plant Operator 2.00 2.00 2.00 2.00 2.00 Sr.Wastewater Treatment Plant Oper/Mech 1.00 1.00 1.00 1.00 1.00 Wastewater Treatment Plant Operator 3.00 3.00 3.00 3.00 3.00 Wastewater Treatment Plant Oper/Training 1.00 1.00 1.00 0.00 0.00 Environment Laboratory Technician III 1.00 1.00 1.00 1.00 1.00 Environment Laboratory Technician I 0.00 0.00 0.00 0.00 1.00 SUBTOTAL 38.00 38.00 39.00 40.50 42.50 2.00 AIRPORT 25 Airport Manager 1.00 1.00 1.00 1.00 1.00 Airport Assistant 1.00 1.00 1.00 1.00 1.00 SUBTOTAL 2.00 2.00 2.00 2.00 2.00 0.00 ELECTRIC UTILITY Director of Electric Utility 1.00 1.00 1.00 1.00 1.00 Assistant Electric Utility Director 0.00 0.00 1.00 1.00 1.00 Power Engineer 2.00 2.00 1.00 1.00 1.00 Electric Supervisor 1.00 1.00 1.00 1.00 1.00 Electric Crew Foreman 1.00 1.00 2.00 2.00 2.00 Lineman 5.00 4.00 4.00 4.00 4.00 Apprentice Lineman 2.00 1.00 1.00 1.00 1.00 Electric Utility Technician I 2.00 1.00 2.00 2.00 2.00 Electric Utility Technician II 0.00 1.00 1.00 1.00 1.00 Electrical Engineering Technician III 0.00 1.00 1.00 1.00 1.00 Electrical Engineering Technician II 1.00 0.00 1.00 1.00 1.00 Electrical Engineering Technician I 1.00 1.00 0.00 0.00 1.00 Administrative Secretary 1.00 1.00 0.00 0.00 0.00 Electric Utility Program Coordinator 0.00 0.00 1.00 1.00 1.00 SUBTOTAL 17.00 15.00 17.00 17.00 18.00 1.00 POLICE 20 Police Chief 1.00 1.00 1.00 1.00 1.00 Captain 2.00 2.00 2.00 1.00 1.00 Lieutenant 0.00 0.00 0.00 2.00 2.00 Sergeant 6.00 6.00 6.00 6.00 6.00 Police Officer/Detective 4.00 4.00 4.00 4.00 4.00 Police Officer/School Resource Officer 1.00 1.00 1.00 1.00 1.00 Police Officer/Major Crimes Task Force 1.00 1.00 1.00 1.00 1.00 Police Officer 9.00 12.00 16.00 15.00 15.00 Police Officer(funded by COPS Grant) 1.00 1.00 1.00 1.00 1.00 Community Services Officer 2.00 4.00 5.00 5.00 4.00 Crimes Analyst 0.00 0.00 0.00 0.00 1.00 Communications Supervisor 1.00 1.00 1.00 0.00 0.00 S-03 CITY OF UKIAH AUTHORIZED FULL-TIME PERSONNEL(FTE) Fiscal Years 2012/2013-2016/2017 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 CURRENT+/- Communications&Records Manager 0.00 0.00 0.00 1.00 1.00 POLICE continued Senior Clerk Dispatcher 3.00 1.00 1.00 1.00 1.00 Clerk Dispatcher 8.00 6.00 6.00 7.00 7.00 Records Clerk 2.00 2.00 2.00 2.00 2.00 Administrative Secretary(formerly Fire Sec) 0.00 1.00 1.00 1.00 1.00 SUBTOTAL 41.00 43.00 48.00 49.00 49.00 0.00 FIRE 21 Fire Division Chief 2.00 2.00 2.00 2.00 2.00 Fire Captain 3.00 3.00 3.00 2.00 2.00 Fire Engineer 5.00 4.00 4.00 4.00 4.00 Firefighter/Paramedic 4.00 2.00 2.00 3.00 3.00 Administrative Secretary 1.00 0.00 0.00 0.00 0.00 SUBTOTAL 15.00 11.00 11.00 11.00 11.00 0.00 TOTAL FULL-TIME 161.00 157.00 164.00 170.00 175.00 5.00 S-04 CITY OF UKIAH AUTHORIZED TEMPORARY, PART-TIME AND SEASONAL PERSONNEL POSITIONS Fiscal Years 2012/2013-2016/2017 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 CURRENT+/- CITY MANAGER 12 Project&Grant Administrator/PT 20-Hour 0.00 0.00 0.00 0.00 0.50 SUBTOTAL 0.00 0.00 0.00 0.00 0.50 0.50 FINANCE 13 Meter Reader/PT 32-hour 0.80 0.80 0.80 0.80 0.80 Meter Reader/On-Call (2) 0.96 0.96 0.96 0.96 0.96 Utility Billing Clerk 0.80 0.80 0.00 0.00 0.00 SUBTOTAL 2.56 2.56 1.76 1.76 1.76 0.00 HUMAN RESOURCES 16 Human Resources Assistant 0.00 0.48 0.48 0.00 0.00 SUBTOTAL 0.00 0.48 0.48 0.00 0.00 0.00 COMMUNITY DEVELOPMENT&BUILDING 23 Planning Intern 0.00 0.48 0.48 0.00 0.00 SUBTOTAL 0.00 0.48 0.48 0.00 0.00 0.00 COMMUNITY SERVICES 22 Project&Grant Administrator/PT 32-Hour 0.00 0.00 0.80 0.80 0.00 Project&Grant Administrator/PT 20-Hour 0.00 0.00 0.50 0.50 0.50 Event Coordinator Assistant/PT 32-Hour 0.80 0.80 0.80 0.80 1.60 Event Coordinator Assistant(On-Call) 0.00 0.00 0.00 0.25 0.00 Event& Facilities Attendant/PT 32-Hour 0.00 0.80 0.80 0.80 0.00 Conf. Ctr. Facilities Attendant/PT 32-Hour 0.80 0.80 0.80 0.80 0.80 Conf Ctr. Facilities Attendant(On-Call) 0.50 0.50 0.50 0.50 0.00 ARC Facility Attendant(800 Hours) 0.25 0.25 0.25 0.25 0.38 Buildings Facility Attendant(2) PT/32-Hour 1.89 1.89 1.89 1.60 1.60 Parks/Golf Service Worker/PT 32-Hour 0.80 0.00 0.00 0.00 0.00 Park Service Worker(2-Seasonal 1,000 Hour) 0.00 0.96 0.96 0.96 0.96 Parks Facility Attendant 0.00 0.00 0.00 0.75 0.00 Museum Registrar 0.40 0.40 0.40 0.40 0.00 Museum Receptionist 0.83 0.83 0.83 0.83 0.83 Website Developer 0.00 0.00 0.24 0.48 0.00 Information Technology Intern 0.00 0.00 0.00 0.38 0.00 Information Technology Assistant 0.00 0.00 0.05 0.05 0.00 Activities Staff 0.19 0.19 0.29 0.89 0.89 Day Camp Staff 3.85 3.85 3.85 3.52 3.08 Pool Staff 2.44 2.44 2.44 3.32 2.64 Sports Staff 1.10 1.10 1.31 1.93 1.31 Community Services Assistant 1.00 1.00 1.61 1.61 0.80 Program/Project Analyst 0.96 0.96 0.48 0.80 1.01 SUBTOTAL 15.81 16.77 18.80 22.22 16.40 -5.82 S-05 CITY OF UKIAH AUTHORIZED TEMPORARY, PART-TIME AND SEASONAL PERSONNEL POSITIONS Fiscal Years 2012/2013-2016/2017 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 CURRENT+/- PUBLIC WORKS 24 Engineering Intern 0.00 0.00 0.48 0.00 0.00 Public Works Maintenance(Seasonal) 0.00 0.96 0.96 0.00 0.00 Water/Sewer Attendant(Seasonal) 0.48 0.48 0.48 0.48 0.48 Water Treatment Plant Intern 0.00 0.00 0.48 0.00 0.00 SUBTOTAL 0.48 1.44 2.40 0.48 0.48 0.00 AIRPORT 25 Airport Grounds Maintenance Attendant 0.96 0.80 0.80 0.80 0.80 Airport Attendant 1.44 1.44 1.44 1.44 1.44 SUBTOTAL 2.40 2.24 2.24 2.24 2.24 0.00 ELECTRIC UTILITY Design Support 0.29 0.29 0.29 0.48 0.48 Lineman(Internship through NCPA) 0.00 0.00 0.00 0.96 0.96 SUBTOTAL 0.29 0.29 0.29 1.44 1.44 0.00 POLICE 20 Community Services Officer/Part-time 32-hr 0.00 0.00 0.80 0.80 0.80 Clerk Dispatcher/Part-time 32-hour 0.00 0.00 0.80 0.00 0.00 Clerk Dispatcher/On-Call 0.30 0.30 0.30 0.00 0.00 Evidence Clerk 0.46 0.00 0.00 0.00 0.00 SUBTOTAL 0.76 0.30 1.90 0.80 0.80 0.00 Fire 21 Fire Marshall 0.20 0.00 0.00 0.00 0.00 SUBTOTAL 0.20 0.00 0.00 0.00 0.00 0.00 TOTAL PART-TIME* 22.50 24.56 28.35 28.94 23.62 -5.32 TOTAL FULL-TIME 161.00 157.00 164.00 170.00 175.00 5.00 GRAND TOTAL 183.50 181.56 192.35 198.94 198.62 -0.32 *Does not include Elected Officials(1 Mayor,4 Councilmembers, & 1 Treasurer) Additional Note: Many positions are funded by various accounts. S-06 General Fund The General Fund is used to account for revenues which are not specifically designated to be accounted for by any other fund. The primary sources of revenue for the General Fund are sales tax,property tax, transient occupancy tax, and other General Fund Revenues including charges for service, revenues from other agencies, licenses,permits, and penalties. Uses for the General Fund include: ■ City Council [1]: Accounts for governing through discussion and making decisions on the behalf of the city. ■ City Clerk [1]: Accounts for maintaining public records and vital statistics. ■ City Manager [1]: Accounts for directing city administration. ■ Administrative Support [1]: Accounts for various kinds of support. ■ Miscellaneous General Government [1]: Accounts for activities that are not budgeted within a specific department. ■ Finance 11] —Accounting: Accounts for the process of recording, summarizing, reporting transactions, and providing an accurate picture of performance and financial position. ■ City Attorney [1]: Accounts for providing legal advice and representation to the City. ■ Treasury Management [1]: Accounts for administering the financial assets and holdings of the City. ■ Human Resources/Risk Management [1]: Accounts for focusing on policies and systems to maximize employee performance. ■ Business, Economic, Grant and Housing Services: Accounts for promoting economic health and standard of living. ■ Community Outreach: Accounts for providing outreach to the community and public relations activities. ■ Animal Control: Accounts for enforcing ordinances related to impoundment, disposal, and control or animals. ■ Parks: Accounts for maintaining various city parks and providing support to seasonal events. ■ Recreation: Accounts for facilitating and operating programs. ■ Planning: Accounts for various planning processes. ■ Building: Accounts for enforcing building codes and regulations. ■ Public Works: Accounts for developing, building, improving, and maintaining roads, traffic signals, and storm drains. ■ Police: Accounts for enforcing and maintaining the welfare and protection of the public through law enforcement. ■ Fire: Accounts for enforcing and maintaining the welfare and protection of the public through fire prevention and volunteer services, as well as emergency medical services. [1] Departments are funded by multiple funding sources through Administrative Services Allocations. G-01 G-02 GENERAL FUND SOURCES AND USES SUMMARY Estimated Budget Difference From Est Year Actual Actual Actual Actual Budget Year-End End FY 2016 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 2017 $ Operating Revenues Taxes&Franchise Fees 9,419,438 10,028,987 10,041,937 10,341,089 10,720,595 10,875,626 11,196,590 320,964 3% Licenses/Permits/Fines/Penalties 259,245 260,213 463,344 268,407 442,372 358,362 343,696 (14,666) -4% Interest and Rent of City Property 204,674 92,807 152,485 279,211 197,103 191,932 194,400 2,468 1% Revenues from Other Agencies 27,314 19,186 14,187 185,176 158,094 156,798 154,756 (2,042) -1% Charges for Services 728,389 390,048 757,827 839,016 847,150 844,608 815,150 (29,458) -3% Other Revenues 255,074 (173) 323,804 89,743 90,600 160,402 93,400 (67,002) -42% Public Safety Restricted 2,317,207 2,412,549 2,439,096 2,491,220 2,643,738 2,725,300 2,740,300 15,000 1% Transfers from Other Funds 1,065,910 1,516,757 757,343 2,728,563 1,836,051 2,176,423 2,203,802 27,379 1% Total Operating Revenues&Transfers 14,277,251 14,720,373 14,950,023 17,222,425 16,935,703 17,489,451 17,742,094 252,642 1% Operating Expenditures Administrative Services 1,419,453 1,728,838 1,832,184 2,768,952 1,784,606 1,768,474 1,978,120 209,646 12% Economic Development 67,839 362,552 476,179 382,732 363,286 132,146 229,328 97,182 74% Community Services 1,570,368 2,039,475 1,905,675 1,932,714 2,112,478 1,984,695 2,192,888 208,193 10% Community Planning and Building 768,109 788,421 867,071 695,964 834,169 740,456 806,775 66,319 9% Public Works 1,239,928 1,056,522 1,138,776 1,299,014 1,178,769 1,021,435 1,210,343 188,908 18% Public Safety Police 5,339,389 5,455,231 6,029,649 7,169,474 7,025,741 7,152,041 7,791,436 639,395 9% Fire 3,198,462 3,671,832 2,655,811 2,555,973 2,770,301 2,967,268 3,044,849 77,581 3% Total Public Safety 8,537,851 9,127,063 8,685,460 9,725,448 9,796,042 10,119,309 10,836,285 716,976 7% Total Operating Expenditures 13,603,549 15,102,870 14,905,345 16,804,824 16,069,350 15,766,515 17,253,739 1,487,224 9% Transfers To Other Funds - 961,989 - 461,800 410,856 500,193 471,448 (28,745) -6% Capital Expenditures Improvements 46,593 246,517 262,482 311,333 - - - 0 0% Equipment&Vehicles - - - - - - - 0 0% Total Capital Expenditures 46,593 246,517 262,482 311,333 - - - 0 0% Debt Payments - - - - - - - 0 0% Total Operating Expenditures,Transfers,Capital 13,650,142 16,311,376 15,167,827 17,577,957 16,480,206 16,266,708 17,725,187 1,458,479 9% &Debt Net Surplus(Deficit) 627,109 (1,591,002) (217,804) (355,533) 455,497 1,222,743 16,907 (1,205,837) -99% Beginning Fund Balance 6,237,800 6,864,909 5,273,907 5,056,103 3,692,018 5,359,894 6,582,637 Adjustments 659,324 Ending Fund Balance 6,864,909 5,273,907 5,056,103 5,359,894 4,147,515 6,582,637 6,599,544 Allocation of Fund Balance Strategic Reserve(Fund 110) 4,699,572 4,184,128 4,673,303 4,673,303 4,060,303 4,673,303 4,673,303 Non Spendable Advances 559,134 619,044 619,044 645,728 645,728 645,728 645,728 Encumberance Reserved 197,537 273,816 12,131 138,681 0 2,765 0 Unassigned 1,408,666 196,919 (248,376) (97,818) (558,516) 1,260,841 1,280,513 Total 6,864,909 5,273,907 5,056,103 5,359,894 4,147,515 6,582,637 6,599,544 Strategic Reserve(Fund 110)as a Percent of 35% 28% 31% 28% 25% 30% 27% General Funds Operating Expenditures Additions To or(Use)of Strategic Reserves Transferred(To)From Golf Course - (475,684) 475,684 - - - - Transferred(To)From Conference Center - (1,961) 13,490 - - - - Transferred To Conference Center - - - - - - - Encumberance&Other Adjustments - (37,799) - - - - - Total Add or(Use)of Reserves - (515,443) 489,174 - - - - G-03 GENERAL FUND SUMMARY Estimated Year- Difference From Est Actual Actual Actual Actual Budget End Budget Year End FY 2016 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ % General Fund Revenues(100): Taxes: Property Taxes $ 2,423,691 $ 2,669,494 $ 2,476,284 $ 2,539,386 $ 2,619,118 $ 2,646,633 $ 2,726,032 $ 79,399 3% Sales Tax 4,236,360 4,573,191 4,680,658 4,689,146 5,162,724 5,155,766 5,260,494 104,728 2% Transient Occupancy Taxes 775,547 828,000 925,192 1,061,823 1,052,621 1,173,379 1,232,048 58,669 5% Franchise Fees&Taxes' 1,633,396 1,599,020 1,601,185 1,646,559 1,500,360 1,503,401 1,577,612 74,211 5% Other Taxes 350,444 359,281 358,618 404,175 385,772 396,447 400,403 3,956 1% Total Taxes&Franchise I 9,419,438 10,028,987 10,041,937 10,341,089 10,720,595 10,875,626 11,196,590 320,964 3% Licenses/Permits/Fines/Penalties: Planning and Building Permits 212,284 215,462 393,317 216,242 385,326 295,220 286,900 (8,320) -3% Fines/Penalties/Other Permits 46,960 44,751 70,026 52,165 57,046 63,142 56,796 (6,346) -10% Total Licenses/Permits/Fines/Penalties 259,245 260,213 463,344 268,407 442,372 358,362 343,696 (14,666) -4% Interest and Rent of City Property: Investment Interest 92,460 68,375 58,939 173,997 88,001 88,001 90,000 1,999 2% Rent of City Property 112,214 24,432 93,546 105,214 109,102 103,931 104,400 469 0% Total Interest and Rent of City Property 204,674 92,807 152,485 279,211 197,103 191,932 194,400 2,468 1% Revenues from Other Agencies Police Related - - 2,101 121,762 145,594 137,000 135,000 - 0% Other 27,314 19,186 12,086 63,414 12,500 19,798 19,756 - 0% Total from Other Agencies 27,314 19,186 14,187 185,176 158,094 156,798 154,756 - 0% Charges for Services: Police Services - - 173,590 140,194 161,650 168,400 165,150 (3,250) -2% Fire Services - - 16,116 29,919 - 35,708 7,000 (28,708) -80% Reimbursements for Services 229,840 82,206 35,275 92,603 70,000 70,000 70,000 - 0% Ambulance' - 307,842 - 4,973 50,000 10,000 10,000 - 0% Swimming Pool 49,376 - 65,856 76,328 70,000 60,000 70,000 10,000 17% Recreation Programs 449,173 - 466,989 494,998 495,500 500,500 493,000 (7,500) -1% Total Charges for Services 728,389 390,048 757,827 839,016 847,150 844,608 815,150 (29,458) -3% Other Revenues Total Other Revenues 255,074 (173) 323,804 89,743 90,600 160,402 93,400 (67,002) -42% Total General Fund Revenues(100) 10,894,134 10,791,067 11,753,584 12,002,642 12,455,914 12,587,728 12,797,992 210,263 2% Public Safety Restricted Revenues(105): Sales Tax-Measure S/P 2,229,049 2,412,549 2,424,009 2,465,522 2,506,738 2,584,600 2,658,300 73,700 3% Other Public Safety related 88,158 - 15,087 25,699 137,000 140,700 82,000 (58,700) 0% Total Public Safety Restricted Revenues(105) 2,317,207 2,412,549 2,439,096 2,491,220 2,643,738 2,725,300 2,740,300 15,000 1% Total General Fund Revenues(100&105) $ 13,211,341 $ 13,203,616 $ 14,192,680 $ 14,493,862 $ 15,099,652 $ 15,313,028 $ 15,538,292 225,263 1% Transfers In From Other Funds: Administrative Services Charges From Other Funds[4] 1,065,910 1,029,127 412 1,836,363 1,360,687 1,360,687 1,531,177 170,490 13% Sucessor Agency Administrative - 250,000 51,776 180,049 150,000 250,000 250,000 - 0% Gas Tax Streets - 237,630 215,981 239,000 275,364 288,736 297,625 8,889 3% Golf Course - - 475,684 - - - - - 0% Special Revenues Police 227,000 125,000 (102,000) -45% Other[5] - - 13,490 473,151 50,000 50,000 - (50,000) -100% Total Transfers In from Other Funds 1,065,910 1,516,757 757,343 2,728,563 1,836,051 2,176,423 2,203,802 27,379 1% Total General Fund Revenues and Transfers In 14,277,251 14,720,373 14,950,023 17,222,425 16,935,703 17,489,451 17,742,094 252,642 1% 1.Franchsie Fees are based on agreements with utilities and State law.The Electric Franchise fess were reduced from 7%to 6%in FY 2016. 2.Succcessor Agency Admin fees are not expected to continue beyond FY 2017. 3.Ambulance revenues were billed in previous years and are expected to be pad over the next two years. 4.This is the Administrative Service Allocations to other funds such as Utilities and other enterprise operations.Administrative Services allocations within the General Fund are shown as expenditure allocations 5.This includes the internal General Funds transfer between the General Fund and the General Public Safety Restricted Fund. G-04 GENERAL FUND SUMMARY Estimated Year- Difference From Est Actual Actual Actual Actual Budget End Budget Year End FY 2016 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ % General Fund Operating Expenses: General Government: Administrative Services City Council' $ 8,451 $ 37,988 $ 36,118 $ 100,239 $ 126,158 $ 124,250 $ 137,759 $ 13,509 11% City Clerk/Elections' 39,483 87,624 102,819 96,430 137,984 178,021 241,611 63,590 36% City Manager' 98,589 172,348 179,945 289,166 396,602 326,161 468,992 142,831 44% Administrative Support' 64,035 32,561 37,388 48,412 84,456 112,655 89,167 (23,488) -21% Miscellaneous General Government' 231,677 308,743 473,150 713,642 161,673 189,525 158,352 (31,173) -16% Finance Department' 449,619 600,098 440,926 574,435 696,537 658,613 784,662 126,049 19% City Attorney' 88,616 44,652 91,767 103,813 201,161 206,978 167,087 (39,891) -19% Treasury Management' 22,764 45,301 41,123 88,663 89,344 81,344 91,454 10,110 12% Human Resources/Risk Management 1 241,491 304,435 318,802 278,185 481,893 482,129 496,408 14,279 3% Information Technology 4 174,728 95,087 110,146 475,967 - - - - 0% Less Allocationof Costs to Other General Funds Activities below - - - - (591,200) (591,200) (657,372) - 0% Total Administrative Services 1,419,453 1,728,838 1,832,184 2,768,953 1,784,608 1,768,476 1,978,120 275,816 16% Economic Development 125 229,843 268,248 209,857 325,382 120,242 197,957 77,715 65% Visit Ukiah 2 16,078 92,599 75,249 78,376 - - - - 0% Successor Agency' 4,982 11,524 97,677 59,333 - - 3,921 3,921 0% Community Outreach 46,654 28,586 35,005 35,166 37,904 11,904 27,450 15,546 131% Economic Development 67,839 362,552 476,179 382,732 363,286 132,146 229,328 97,182 74% Parks 858,780 1,148,376 1,082,947 1,081,484 1,154,471 1,084,277 1,180,633 96,356 9% Building Maintenance 4 3,823 125,009 845 (34,303) - - - - 0% Recreation/Programs 707,765 766,090 821,883 885,533 958,007 900,418 1,012,255 111,837 12% Total Community Services 1,570,368 2,039,475 1,905,675 1,932,714 2,112,478 1,984,695 2,192,888 208,193 10% Planning 561,732 517,710 576,900 449,631 536,320 447,940 499,104 51,164 11% Building 206,377 270,711 290,170 246,333 297,849 292,516 307,671 15,155 5% Community Planning and Building 768,109 788,421 867,071 695,964 834,169 740,456 806,775 66,319 9% Public Works-Engineering 248,078 154,818 148,332 232,256 206,229 174,293 157,009 (17,284) -10% Public Works-Traffic Signals 43,374 31,313 20,209 18,307 38,992 21,192 28,590 7,398 35% Public Works-Streets 953,205 920,859 997,196 1,081,193 835,029 719,853 826,476 106,623 15% Public Works-Corporation Yard 4 (4,728) (50,468) (26,961) (32,741) - - - - 0% Storm Water - - - - 98,519 106,097 198,268 92,171 87% Total Public Works 1,239,928 1,056,522 1,138,776 1,299,014 1,178,769 1,021,435 1,210,343 188,908 18% Public Safety: Police-Patrol 4,932,534 5,024,405 5,369,600 6,457,682 6,364,017 6,523,678 7,067,428 543,750 8% Police-Volunteers 2,940 19,300 8,342 10,612 20,200 16,200 4,400 (11,800) -73% Police-COPS Grant 131,539 130,544 168,820 (3,280) - - - - 0% Police-CSO - - 227,480 422,159 395,575 374,971 437,144 62,173 17% Police-Code Enforcement 30,000 30,000 #DIV/0! Police-Major Crimes 175,627 187,567 177,401 194,751 162,314 153,557 173,964 20,407 13% Animal Control 96,749 93,415 78,006 87,550 83,635 83,635 78,500 (5,135) -6% Total Police 5,339,389 5,455,231 6,029,649 7,169,474 7,025,741 7,152,041 7,791,436 639,395 9% Fire` 3,198,462 3,671,832 2,655,811 2,555,973 2,770,301 2,967,268 3,044,849 77,581 3% Total Public Safety 8,537,851 9,127,063 8,685,460 9,725,448 9,796,042 10,119,309 10,836,285 716,976 7% Total General Fund Operating Expenses $ 13,603,549 $ 15,102,870 $ 14,905,345 $ 16,804,824 $ 16,069,352 $ 15,766,517 $ 17,253,739 $ 1,553,394 9% Transfers Out to Other Funds Museum Fund 691 - 484,344 - 461,800 291,293 291,293 360,564 69,271 24% Visit Ukiah Fund 750 - - - - 119,563 208,900 110,884 (98,016) -47% Golf Course Fund 720 - 475,684 - - - - - - 0% Conference Center Fund 730 - 1,961 - - - - - - 0% Total Transfers Out to Other Funds $ - $ 961,989 $ - $ 461,800 $ 410,856 $ 500,193 $ 471,448 (28,745) -6% Capital Expenses Improvements $ 46,593 $ 246,517 $ 262,482 $ 311,333 - 0% Equipment&Vehicles - 0% Total Capital Expenses $ 46,593 $ 246,517 $ 262,482 $ 311,333 $ - $ - $ - - 0% Debt Payments - 0% Total General Funds Expenses $ 13,650,142 $ 16,311,376 $ 15,167,827 $ 17,577,957 $ 16,480,208 $ 16,266,710 $ 17,725,187 1,458,477 9% 1.Previous years actual reflects the net amount charged to the General Fund.Refer to the department budget for total costs in previous years. 'This department provides Administrative Servies to the entire City.Expenses are allocated to funds based on an equatible basis.For more information on allocation methods used,refer to the Citys Cost Allocation Plan document. 2.Visit Ukiah has moved to a new Special Revenue Fund(750)located in the Other Funds section of this budget document. 3.Successor Agency has been moved a separate fund(969)located in the Other Funds section of this budget document. 4.Building Maintenance,Corporation Yard and Information Technology have been moved to new Intemal Service Funds. 5.Transers Out for FY 2015-2016:$291,293 is for Museum,$119,563 is for Visit Ukiah. 6.FY 2013 includes$957,691 for the Ambulance. G-05 General Fund Expenses and Transfers Detail Funds 100 and 105 Estimated Change From Prior Year Est Year End Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ CITY COUNCIL EXPENSES 10010000 44299 GENERAL GOVERNMENT CHARGES* (99,224) (87,652) (83,335) 10010000 ADMINISTRATIVE SERVICES ALLOCATIONS-POLICE - - - (23,250) (22,541) (22,541) (24,369) 10010000 ADMINISTRATIVE SERVICES ALLOCATIONS-FIRE - - - (8,433) (8,069) (8,069) (9,016) 10010000 51110 REGULAR SALARIES&WAGES 26,698 29,400 24,701 27,754 26,460 26,460 29,400 10010000 51210 RETIREMENT(PERS) - - - 1,869 2,960 2,960 3,822 10010000 51220 INSURANCE 24,440 25,320 26,854 27,539 23,727 23,727 25,860 10010000 51230 WORKERS COMP 1,101 1,544 2,537 2,323 2,125 2,125 2,684 10010000 51240 MEDICARE 387 425 350 585 730 730 805 10010000 51260 FICA 1,655 1,825 1,496 2,087 2,457 2,457 2,700 10010000 54100 SUPPLIES 6,259 4,900 2,293 4,879 2,150 1,985 1,850 10010000 54101 POSTAGE 9 50 - 4 50 30 50 10010000 55100 TELEPHONE 418 450 517 507 400 477 400 10010000 55210 UTILITIES 7,507 - - - - - - 10010000 57100 CONFERENCE&TRAINING 953 2,500 165 3,869 4,500 2,700 4,500 10010000 61200 PURCHASING ALLOCATION - - - 72 67 67 251 10010000 61410 RENT ALLOCATION - 11,731 11,731 11,731 - - - 10010000 61420 BUILDING MAINTENANCE ALLOCATION 37,886 39,527 39,527 39,787 44,502 44,502 48,285 10010000 61422 IT ALLOCATION - - - - 7,179 7,179 8,649 10010000 61425 ALLOCATED UTILITIES - 7,601 8,915 8,916 8,851 8,851 8,503 10010000 61500 INSURANCE ALLOCATION 363 367 367 - - - - 10010000 Total City Council Expenses 8,451 37,988 36,118 100,239 126,158 124,250 137,759 13,509 10.9% *General Government Charges were directly charged to Enterprise Funds in FY 2015. Beginning FY 2016 charges are allocated through Administrative Services Allocations. CITY CLERK EXPENSES 10011100 44299 GENERAL GOVERNMENT CHARGES* (34,085) (40,439) (38,222) 10011100 ADMINISTRATIVE SERVICES ALLOCATIONS-POLICE - - - (22,168) (24,654) (24,654) (45,210) 10011100 ADMINISTRATIVE SERVICES ALLOCATIONS-FIRE - - - (8,040) (8,825) (8,825) (16,726) 10011100 51110 REGULAR SALARIES&WAGES 28,074 59,041 52,042 50,932 51,148 76,800 114,423 10011100 51130 OVERTIME SALARIES&WAGES 108 866 78 - 2,500 - - 10011100 51150 ACCRUED SALARIES&BENEFITS (2,608) 2,308 2,425 126 - - - 10011100 51210 RETIREMENT(PERS) 5,729 13,837 13,506 14,269 15,413 23,977 36,328 10011100 51220 INSURANCE 4,787 10,478 13,550 12,024 11,555 22,821 23,733 10011100 51230 WORKERS COMP 1,206 2,473 3,507 2,645 2,653 4,137 6,701 10011100 51240 MEDICARE 425 882 759 851 910 1,418 2,004 10011100 51250 UNEMPLOYMENT 293 604 641 630 627 977 1,382 10011100 52100 CONTRACTED SERVICES 6,722 5,751 19,354 12,550 15,400 11,500 15,300 10011100 52150 LEGAL SERVICES/EXPENSES 10,840 10,033 11,078 8,875 9,500 8,160 9,500 10011100 54100 SUPPLIES 579 1,017 987 2,068 2,500 1,889 2,000 10011100 54101 POSTAGE 71 58 99 108 100 115 100 10011100 55100 TELEPHONE 359 414 381 387 350 394 350 10011100 56120 EQUIPMENT MAINTENANCE&REPAIR - - 966 129 250 140 200 10011100 57100 CONFERENCE&TRAINING 2,288 642 720 - 2,300 3,000 4,500 10011100 57300 MEMBERSHIPS&SUBSCRIPTIONS 255 120 130 130 270 185 385 10011100 61200 PURCHASING ALLOCATION - - - 926 866 866 1,139 10011100 61410 RENT ALLOCATION - 3,928 3,928 3,937 - - - 10011100 61420 BUILDING MAINTENANCE ALLOCATION 11,711 12,653 13,492 13,323 14,900 14,900 16,167 10011100 61422 IT ALLOCATION - - - - 3,778 3,778 4,552 10011100 61425 ALLOCATED UTILITIES 2,321 2,545 2,985 2,728 2,964 2,964 2,847 10011100 61500 INSURANCE ALLOCATION 409 413 413 - - - - 10011100 Total City Clerk Expenses 39,483 87,624 102,819 96,430 137,984 178,021 241,611 63,590 35.7% *General Government Charges were directly charged to Enterprise Funds in FY 2015. Beginning FY 2016 charges are allocated through Administrative Services Allocations. ELECTIONS EXPENSES 10011300 52100 CONTRACTED SERVICES 13,370 300 300 7,354 - - 15,000 10011300 54100 SUPPLIES 89 135 - - - - - 10011300 54101 POSTAGE - - - - - - - 10011300 Total Elections Expenses 13,459 435 300 7,354 - - 15,000 15,000 100.0% CITY MANAGER EXPENSES 10012100 44299 GENERAL GOVERNMENT CHARGES* (93,975) (177,113) (174,277) 10012100 ADMINISTRATIVE SERVICES ALLOCATIONS-POLICE - - - (67,011) (70,863) (70,863) (82,628) 10012100 ADMINISTRATIVE SERVICES ALLOCATIONS-FIRE - - - (24,304) (25,366) (25,366) (30,570) 10012100 51110 REGULAR SALARIES&WAGES 113,464 203,255 221,801 254,795 232,806 200,219 289,645 10012100 51150 ACCRUED SALARIES&BENEFITS (224) 24,894 2,228 (12,506) - - - 10012100 51210 RETIREMENT(PERS) 26,374 50,689 56,124 59,629 70,797 55,513 86,522 10012100 51220 INSURANCE 17,925 19,073 25,477 27,903 28,020 20,193 21,001 10012100 51230 WORKERS COMP 5,068 9,489 13,570 11,908 11,066 9,379 15,119 10012100 51240 MEDICARE 1,705 2,934 3,198 3,865 3,782 3,208 4,505 10012100 51250 UNEMPLOYMENT 1,230 2,195 2,481 2,835 2,616 2,217 3,118 10012100 51290 CELL PHONE STIPEND - 102 787 789 787 504 1,068 10012100 52100 CONTRACTED SERVICES 11,648 3,546 1,745 10,574 9,600 1,000 9,600 G-06 Estimated Change From Prior Year Est Year End Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ 10012100 54100 SUPPLIES 2,260 5,465 879 409 3,500 500 3,500 10012100 54101 POSTAGE 106 40 24 14 300 100 100 10012100 55100 TELEPHONE 1,619 1,897 1,446 1,492 1,540 1,540 1,540 10012100 56300 BUILDING MAINTENANCE&REPAIR - - - - 840 840 - 10012100 57100 CONFERENCE&TRAINING 4,266 5,466 5,105 6,052 7,100 7,100 7,100 10012100 57300 MEMBERSHIPS&SUBSCRIPTIONS 1,430 2,360 205 2,476 2,200 2,200 2,200 10012100 61200 PURCHASING ALLOCATION - - - 467 436 436 570 10012100 61410 RENT ALLOCATION - 3,368 3,368 155 - - - 10012100 61420 BUILDING MAINTENANCE ALLOCATION 3,425 10,851 11,570 7,186 12,776 12,776 13,862 10012100 61422 IT ALLOCATION - - - - 5,895 5,895 7,101 10012100 61425 ALLOCATED UTILITIES 679 2,182 2,559 2,437 2,541 2,541 2,441 10012100 61500 INSURANCE ALLOCATION 1,590 1,654 1,654 - - - - 10012100 Total City Manager Expenses 98,589 172,348 179,945 289,166 396,602 326,161 468,992 142,831 43.8% *General Government Charges were directly charged to Enterprise Funds in FY 2015. Beginning FY 2016 charges are allocated through Administrative Services Allocations. ADMINISTRATIVE SUPPORT EXPENSES 10012200 44299 GENERAL GOVERNMENT CHARGES* (8,790) (3,535) (4,062) 10012200 ADMINISTRATIVE SERVICES ALLOCATIONS-POLICE - - - (11,097) (15,090) (15,090) (15,710) 10012200 ADMINISTRATIVE SERVICES ALLOCATIONS-FIRE - - - (4,025) (5,402) (5,402) (5,812) 10012200 51110 REGULAR SALARIES&WAGES 33,171 5,899 3,938 9,189 13,870 17,573 19,738 10012200 51120 NON-REGULAR SALARIES&WAGES - - 1,890 7,960 7,482 9,457 7,200 10012200 51130 OVERTIME SALARIES&WAGES - - - - - 173 - 10012200 51150 ACCRUED SALARIES&BENEFITS (1,102) - 169 403 - - - 10012200 51210 RETIREMENT(PERS) 7,159 1,482 1,017 2,562 3,876 5,296 4,674 10012200 51220 INSURANCE 9,306 2,089 624 3,344 4,937 5,847 1,724 10012200 51230 WORKERS COMP 1,460 310 340 863 1,111 1,419 1,387 10012200 51240 MEDICARE 499 86 87 265 372 484 412 10012200 51250 UNEMPLOYMENT 354 59 62 205 259 337 284 10012200 51260 FICA - - 120 476 446 569 446 10012200 51290 CELL PHONE STIPEND - - - 51 98 95 - 10012200 54100 SUPPLIES 3,700 4,000 13,100 21,020 15,000 30,000 20,000 10012200 55100 TELEPHONE 1,053 900 1,024 2,530 1,805 1,805 - 10012200 56111 CITY GARAGE-LABOR - - - - 205 205 - 10012200 56120 EQUIPMENT MAINTENANCE&REPAIR - 1,500 5,561 7,514 3,000 7,400 - 10012200 61200 PURCHASING ALLOCATION - - - 603 564 564 1,090 10012200 61410 RENT ALLOCATION - 1,271 1,271 1,271 - - - 10012200 61420 BUILDING MAINTENANCE ALLOCATION 4,104 4,282 4,365 4,310 5,123 5,123 5,557 10012200 61422 IT ALLOCATION - - - - 1,889 1,889 2,276 10012200 61425 ALLOCATED UTILITIES 813 823 965 965 1,019 1,019 979 10012200 61500 INSURANCE ALLOCATION 1,181 1,194 1,194 - - - - 10012200 94500 LEASE PAYMENTS 11,127 12,201 5,723 - 23,400 23,400 23,400 10012200 Total Administrative Support Expenses 64,035 32,561 37,388 48,412 84,456 112,655 89,167 (23,488) -20.8% *General Government Charges were directly charged to Enterprise Funds in FY 2015. Beginning FY 2016 charges are allocated through Administrative Services Allocations. MISCELLANEOUS GENERAL GOVERNMENT 10012400 44299 GENERAL GOVERNMENT CHARGES* 10012400 ADMINISTRATIVE SERVICES ALLOCATIONS-POLICE - - - (183,446) (24,420) (24,420) (24,375) 10012400 ADMINISTRATIVE SERVICES ALLOCATIONS-FIRE - - - (66,534) (8,741) (8,741) (9,018) 10012400 52100 CONTRACTED SERVICES 44,576 49,186 92,590 143,143 60,000 90,000 35,000 10012400 52301 PROPERTY TAX ADMIN FEE 50,803 18,348 13,779 8,814 20,000 14,000 20,000 10012400 55210 UTILITIES - 5,150 2,895 5,907 - 3,852 - 10012400 57300 MEMBERSHIPS&SUBSCRIPTIONS 35,890 38,828 41,676 41,446 40,000 40,000 41,800 10012400 61200 PURCHASING ALLOCATION 74,778 90,581 82,060 2,010 1,879 1,879 7,423 10012400 61300 BILLING&COLLECTION ALLOCATION 82,565 93,078 93,054 1,578 2,815 2,815 2,893 10012400 61500 INSURANCE ALLOCATION - - - 648,582 16,979 16,979 16,236 10012400 61930 EQUIPMENT RENTAL CHARGES 13,189 13,573 15,702 33,462 20,000 20,000 35,000 Adjust to Audit (70,124) 131,394 78,681 10012400 Total Miscellaneous General Government Expenses 231,677 308,743 473,150 713,642 161,673 189,525 158,352 (31,173) -16.4% *General Government Charges were directly charged to Enterprise Funds in FY 2015. Beginning FY 2016 charges are allocated through Administrative Services Allocations. ACCOUNTING EXPENSES 10013400 44299 GENERAL GOVERNMENT CHARGES* (289,756) (290,009) (332,456) 10013400 ADMINISTRATIVE SERVICES ALLOCATIONS-POLICE - - - (128,571) (124,454) (124,454) (138,243) 10013400 ADMINISTRATIVE SERVICES ALLOCATIONS-FIRE - - - (46,632) (44,549) (44,549) (51,146) 10013400 51110 REGULAR SALARIES&WAGES 331,924 371,983 425,731 417,052 340,324 315,631 373,067 10013400 51120 NON-REGULAR SALARIES&WAGES - 8,039 42,282 - - - - 10013400 51130 OVERTIME SALARIES&WAGES 218 9,331 1,046 1,569 - 1,553 - 10013400 51150 ACCRUED SALARIES&BENEFITS 7,877 14,667 (16,131) 5,750 - - - 10013400 51210 RETIREMENT(PERS) 77,715 93,349 100,934 113,332 99,599 92,171 121,197 10013400 51220 INSURANCE 66,563 60,693 50,538 57,612 61,194 57,437 71,350 10013400 51230 WORKERS COMP 14,761 17,589 28,161 20,058 16,863 15,719 21,243 10013400 51240 MEDICARE 5,137 5,798 6,860 6,536 5,774 5,399 6,346 10013400 51250 UNEMPLOYMENT 3,583 4,055 5,143 4,775 3,987 3,729 4,376 10013400 51260 FICA 125 - 2,621 - - - - 10013400 51290 CELL PHONE STIPEND - - 525 831 536 546 154 10013400 52100 CONTRACTED SERVICES 45,932 83,048 88,420 81,760 103,000 102,125 113,125 G-07 Estimated Change From Prior Year Est Year End Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ 10013400 54100 SUPPLIES 6,996 7,947 7,738 10,895 8,500 8,500 8,500 10013400 54101 POSTAGE 2,317 2,574 2,609 3,054 2,200 2,075 2,200 10013400 55100 TELEPHONE 1,194 1,203 1,273 1,252 1,200 940 1,200 10013400 55210 UTILITIES 2,168 - - - - - - 10013400 56120 EQUIPMENT MAINTENANCE&REPAIR 282 605 847 284 1,500 500 1,500 10013400 56300 BUILDING MAINTENANCE&REPAIR 10,942 - - - - - - 10013400 57100 CONFERENCE&TRAINING 2,343 4,431 2,721 1,323 4,000 4,428 4,500 10013400 57300 MEMBERSHIPS&SUBSCRIPTIONS 410 410 190 850 850 850 1,220 10013400 61200 PURCHASING ALLOCATION 74,778 90,581 - 3,786 3,538 3,538 4,805 10013400 61300 BILLING&COLLECTION ALLOCATION 82,565 93,078 - - - - - 10013400 61410 RENT ALLOCATION - 3,909 3,909 3,754 - - - 10013400 61420 BUILDING MAINTENANCE ALLOCATION - 12,593 13,429 12,730 14,830 14,830 16,090 10013400 61422 IT ALLOCATION - - - - 25,692 25,692 30,955 10013400 61425 ALLOCATED UTILITIES - 2,533 2,971 2,436 2,950 2,950 2,834 10013400 61500 INSURANCE ALLOCATION 1,544 1,562 1,562 - - - - 10013400 94700 FINES&PENALTIES - 129 - - - - - 10013400 Total Accounting Expenses 449,619 600,098 440,926 574,435 696,537 658,613 784,662 126,049 19.1% *General Government Charges were directly charged to Enterprise Funds in FY 2015. Beginning FY 2016 charges are allocated through Administrative Services Allocations. CITY ATTORNEY EXPENSES 10014000 44299 GENERAL GOVERNMENT CHARGES* (77,007) (77,007) (75,084) 10014000 ADMINISTRATIVE SERVICES ALLOCATIONS-POLICE - - - (22,591) (35,942) (35,942) (29,438) 10014000 ADMINISTRATIVE SERVICES ALLOCATIONS-FIRE - - - (8,194) (12,866) (12,866) (10,891) 10014000 52100 CONTRACTED SERVICES 163,749 121,394 166,590 11,314 145,000 128,520 30,000 10014000 52150 LEGAL SERVICES/EXPENSES - - - 116,534 48,600 76,943 135,000 10014000 55100 TELEPHONE 259 265 261 264 300 315 300 10014000 57100 CONFERENCE&TRAINING 1,615 - - - 1,200 1,200 1,200 10014000 61200 PURCHASING ALLOCATION - - - 6,486 6,061 - 587 10014000 Total City Attorney Expenses 88,616 44,652 91,767 103,813 201,161 206,978 167,087 (39,891) -19.3% *General Government Charges were directly charged to Enterprise Funds in FY 2015. Beginning FY 2016 charges are allocated through Administrative Services Allocations. TREASURY MANAGEMENT EXPENSES 10015100 44299 GENERAL GOVERNMENT CHARGES* (63,099) (52,114) (33,918) - - - - 10015100 51110 REGULAR SALARIES&WAGES 3,274 3,600 3,610 3,610 3,600 3,600 3,600 10015100 51220 INSURANCE 3,862 6,330 1,231 1,234 1,228 1,228 1,326 10015100 51230 WORKERS COMP 135 189 252 203 205 205 239 10015100 51240 MEDICARE 48 52 52 57 70 70 72 10015100 51260 FICA 203 223 224 264 300 300 306 10015100 52100 CONTRACTED SERVICES 78,141 86,800 69,471 80,615 80,000 72,000 80,000 10015100 57300 MEMBERSHIPS&SUBSCRIPTIONS 155 175 155 - - - - 10015100 61200 PURCHASING ALLOCATION - - - 2,680 2,505 2,505 4,181 10015100 61422 IT ALLOCATION - - - - 1,436 1,436 1,730 10015100 61500 INSURANCE ALLOCATION 45 46 46 - - - - 10015100 Total Treasury Management Expenses 22,764 45,301 41,123 88,663 89,344 81,344 91,454 10,110 12.4% *General Government Charges were directly charged to Enterprise Funds in FY 2015. Beginning FY 2016 charges are allocated through Administrative Services Allocations. HUMAN RESOURCES/RISK MANAGEMENT EXPENSES 10016100 44299 GENERAL GOVERNMENT CHARGES* (87,139) (91,573) (109,693) 10016100 ADMINISTRATIVE SERVICES ALLOCATIONS-POLICE - - - (107,385) (125,105) (125,105) (128,873) 10016100 ADMINISTRATIVE SERVICES ALLOCATIONS-FIRE - - - (29,455) (34,315) (34,315) (35,349) 10016100 51120 REGULAR SALARIES&WAGES 188,326 212,244 234,317 241,405 252,293 261,744 265,429 10016100 51120 NON-REGULAR SALARIES - - - 1,026 52 - 10016100 51130 OVERTIME SALARIES&WAGES (293) 10,654 - - - - - 10016100 51150 ACCRUED SALARIES&BENEFITS - - (3,354) 9,598 - - - 10016100 51210 RETIREMENT(PERS) 45,017 54,112 56,706 62,894 73,813 73,128 83,728 10016100 51220 INSURANCE 28,977 21,164 17,336 19,748 24,975 28,994 33,938 10016100 51230 WORKERS COMP 8,694 10,109 14,051 11,064 11,555 12,366 14,578 10016100 51240 MEDICARE 2,881 3,140 3,353 3,653 3,940 4,220 4,339 10016100 51250 UNEMPLOYMENT 2,110 2,332 2,527 2,634 2,727 2,924 3,001 10016100 51290 CELL PHONE STIPEND - 123 1,046 1,085 1,290 1,301 1,274 10016100 52100 CONTRACTED SERVICES 21,785 35,029 35,571 3,278 36,400 16,000 14,400 10016100 52151 AFLAC&PERS INSURANCE ADMINISTRATIVE FEES - 2,074 4,559 4,817 5,500 5,500 5,500 10016100 54100 SUPPLIES 11,811 4,877 - 173 - - - 10016100 54101 POSTAGE 753 814 1,217 752 900 900 800 10016100 54160 HR-SPECIAL SUPPLIES - 1,256 2,075 1,706 2,000 2,000 2,000 10016100 54161 HR-BACKGROUND&PHYSICALS - 3,606 10,943 4,489 5,000 5,000 5,000 10016100 54162 HR-ADVERTISING - 6,250 13,098 16,229 10,000 22,000 10,000 10016100 54163 HR-INTERVIEW SUPPLIES - 645 1,195 1,213 800 800 800 10016100 54164 HR-FORMS&OTHER DIVISION EXPENSES - 381 8,962 3,407 3,000 3,000 8,000 10016100 54165 HR-NEW EMPLOYEE FINGERPRINT - 1,256 1,252 302 700 700 700 10016100 54166 HR-DOT TESTING PROGRAM - 1,528 1,630 3,621 1,652 1,652 1,652 10016100 54167 HR-EMPLOYEE DEVELOPMENT - - - - 13,200 13,200 12,000 10016100 55100 TELEPHONE 1,342 1,284 1,072 814 800 800 800 10016100 57100 CONFERENCE&TRAINING 3,086 6,948 4,696 2,573 5,400 4,200 5,400 10016100 57300 MEMBERSHIPS&SUBSCRIPTIONS 6,400 6,689 6,182 7,557 7,285 2,985 3,000 10016100 61200 PURCHASING ALLOCATION - - - 1,387 1,296 1,296 258 G-08 Estimated Change From Prior Year Est Year End Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ 10016100 61410 RENT ALLOCATION - 1,742 1,742 1,863 - - - 10016100 61420 BUILDING MAINTENANCE ALLOCATION 5,627 5,613 5,984 6,322 6,607 6,607 7,169 10016100 61422 IT ALLOCATION - - - - 9,446 9,446 11,380 10016100 61425 ALLOCATED UTILITIES 1,115 1,129 1,324 1,416 1,314 1,314 1,262 10016100 61500 INSURANCE ALLOCATION 999 1,011 1,011 - - - - 10016100 Total Human Resources/Risk Management Expenses 241,491 304,435 318,802 278,185 481,893 482,129 496,408 14,279 3.0% *General Government Charges were directly charged to Enterprise Funds in FY 2015. Beginning FY 2016 charges are allocated through Administrative Services Allocations. ECONOMIC DEVELOPMENT EXPENSES 10017100 51110 REGULAR SALARIES&WAGES - 127,791 190,143 135,706 176,997 58,127 104,214 10017100 51120 NON-REGULAR SALARIES&WAGES - 797 - 296 - - - 10017100 51130 OVERTIME SALARIES&WAGES - - - - - - - 10017100 51150 ACCRUED SALARIES&BENEFITS - 22,154 (9,122) (9,175) - - - 10017100 51210 RETIREMENT(PERS) - 32,551 42,686 36,658 52,365 17,955 30,133 10017100 51220 INSURANCE - 11,984 9,892 15,113 16,982 3,144 1,101 10017100 51230 WORKERS COMP - 6,069 11,021 6,359 8,187 2,595 5,108 10017100 51240 MEDICARE - 1,766 2,455 2,131 2,804 889 1,528 10017100 51250 UNEMPLOYMENT - 1,388 2,013 1,514 1,936 613 1,053 10017100 51260 FICA - 154 - - - - 7 10017100 51290 CELL PHONE STIPEND - - 1,247 214 229 7 - 10017100 52100 CONTRACTED SERVICES - 15,600 13,705 13,428 43,500 20,000 37,000 10017100 52510 ADVERTISING&PROMOTION - - - - 1,000 500 - 10017100 54100 SUPPLIES 125 4,928 90 2,563 6,600 2,000 2,000 10017100 54101 POSTAGE - - - 42 750 750 750 10017100 55100 TELEPHONE - 531 113 128 - - - 10017100 55210 UTILITIES - 2,156 2,358 1,470 - - - 10017100 57100 CONFERENCE&TRAINING - 1,509 1,182 1,267 1,500 1,200 1,500 10017100 57300 MEMBERSHIPS&SUBSCRIPTIONS - 465 465 465 1,000 930 1,000 10017100 61200 PURCHASING ALLOCATION - - - 1,679 1,568 1,568 829 10017100 61422 IT ALLOCATION - - - - 9,068 9,068 10,925 10017100 61500 INSURANCE ALLOCATION - - - - 896 896 809 10017100 Total Economic Development 125 229,843 268,248 209,857 325,382 120,242 197,957 77,715 64.6% VISIT UKIAH EXPENSES* 10017110 44830 REIMBURSABLE JOBS - (3,600) (10,000) - - - - 10017110 51110 REGULAR SALARIES&WAGES - 6,526 55 - - - - 10017110 51120 NON-REGULAR SALARIES&WAGES (4,000) 3,737 11,555 15,016 - - - 10017110 51130 OVERTIME SALARIES&WAGES - - - - - - - 10017110 51210 RETIREMENT(PERS) - 1,989 14 - - - - 10017110 51220 INSURANCE - 201 - - - - - 10017110 51230 WORKERS COMP - 530 633 631 - - - 10017110 51240 MEDICARE - 165 168 218 - - - 10017110 51250 UNEMPLOYMENT - 122 116 150 - - - 10017110 51260 FICA - 257 716 888 - - - 10017110 51290 CELL PHONE STIPEND - 15 2 - - - - 10017110 52100 CONTRACTED SERVICES 1,831 68,934 36,333 1,000 - - - 10017110 52515 ADVERTISING&PUBLICATION 9,531 4,193 26,581 49,448 - - - 10017110 52600 RENT - - 3,960 4,020 - - - 10017110 54100 SUPPLIES 1,784 1,165 1,237 414 - - - 10017110 54101 POSTAGE 690 863 1,450 1,643 - - - 10017110 55100 TELEPHONE - 52 - - - - - 10017110 57100 CONFERENCE&TRAINING 4,941 3,399 2,428 4,949 - - - 10017110 57300 MEMBERSHIPS&SUBSCRIPTIONS - - - - - - - 10017110 61410 RENT ALLOCATION 1,300 4,050 - - - - - 10017110 Total Visit Ukiah 16,078 92,599 75,249 78,376 - - - 0 0.0% *Visit Ukiah has moved to Fund 75017110. SUCCESSOR AGENCY REVENUE 10017200 44841 SUCCESSOR AGENCY ADMIN - - - (180,049) - - 10017200 Total Successor Agency Revenue - - - (180,049) - - - 0 #DIV/0! SUCCESSOR AGENCY EXPENSES* 10017200 51110 REGULAR SALARIES&WAGES 2,429 216,408 70,754 41,509 - - - 10017200 51120 NON-REGULAR SALARIES&WAGES - - 183 - - - - 10017200 51130 OVERTIME SALARIES&WAGES - 1,272 - - - - - 10017200 51210 RETIREMENT(PERS) 614 54,424 17,870 11,617 - - - 10017200 51220 INSURANCE 93 20,265 214 - - - - 10017200 51230 WORKERS COMP 100 9,762 3,895 1,743 - - - 10017200 51240 MEDICARE 32 3,092 903 528 - - - 10017200 51250 UNEMPLOYMENT 24 2,293 711 415 - - - 10017200 51260 FICA 2 11 - - - - 10017200 51290 CELL PHONE STIPEND - 47 6 - - - - 10017200 52100 CONTRACTED SERVICES 1,691 3,600 3,107 2,388 - - - 10017200 54100 SUPPLIES - 354 22 - - - - 10017200 55100 TELEPHONE - 180 - - - - - 10017200 61200 PURCHASING ALLOCATION - - - 1,132 - - 124 G-09 Estimated Change From Prior Year Est Year End Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ 10017200 61410 RENT ALLOCATION - - - - - - - 10017200 61500 INSURANCE ALLOCATION - - - - - - 226 10017200 62100 CENTRAL SERVICES OUT - (300,175) - - - - 3,571 10017200 Total Successor Agency Expenses 4,982 11,524 97,677 59,333 - - 3,921 3,921 0.0% *Successor Agency has moved to Other Funds. COMMUNITY OUTREACH/PUBLIC INFORMATION EXPENSES 10018000 52100 CONTRACTED SERVICES 27,209 926 9,494 7,192 10,000 8,500 2,500 10018000 52510 ADVERTISING&PROMOTION 4,768 11,700 8,792 8,923 11,500 2,500 6,500 10018000 54100 SUPPLIES 14,677 15,960 16,720 18,197 15,500 - 17,000 10018000 61200 PURCHASING ALLOCATION - - - 854 798 798 1,317 10018000 61500 INSURANCE ALLOCATION - - - - 106 106 133 10018000 Total Community Outreach/Public Information Expenses 46,654 28,586 35,005 35,166 37,904 11,904 27,450 15,546 130.6% ANIMAL CONTROL EXPENSES 10020217 52100 CONTRACTED SERVICES 96,204 92,864 77,455 87,550 78,500 78,500 78,500 10020217 56111 CITY GARAGE-LABOR - - - - 5,135 5,135 - 10020217 61500 INSURANCE ALLOCATION 545 551 551 - - - - 10020217 Total Animal Control Expenses 96,749 93,415 78,006 87,550 83,635 83,635 78,500 (5,135) -6.1% PARKS EXPENSES 10022100 51110 REGULAR SALARIES&WAGES 330,292 450,896 379,657 379,252 392,231 416,847 433,409 10022100 51120 NON-REGULAR SALARIES&WAGES 13,001 6,547 35,595 49,985 50,965 50,965 32,160 10022100 51130 OVERTIME SALARIES&WAGES 2,115 1,626 24,216 27,094 15,000 19,592 20,000 10022100 51150 ACCRUED SALARIES&BENEFITS 9,999 12,084 (17,227) 5,351 - - - 10022100 51210 RETIREMENT(PERS) 80,179 112,373 95,499 110,785 117,002 125,558 139,605 10022100 51220 INSURANCE 74,351 101,204 97,318 89,170 98,381 100,158 102,985 10022100 51230 WORKERS COMP 14,955 20,509 27,790 23,035 20,790 23,120 27,525 10022100 51240 MEDICARE 5,060 6,575 5,959 6,955 7,085 8,250 8,192 10022100 51250 UNEMPLOYMENT 3,630 4,746 5,085 5,488 4,916 5,720 5,672 10022100 51260 FICA 206 390 2,158 1,425 3,156 3,301 1,995 10022100 51290 CELL PHONE STIPEND - 531 3,414 3,024 2,937 2,949 2,706 10022100 52100 CONTRACTED SERVICES 21,911 42,370 29,085 33,685 24,000 33,000 53,000 10022100 52180 SECURITY SERVICES 398 3,090 4,834 4,019 8,000 4,000 4,500 10022100 52600 RENT - 15,600 15,600 16,900 16,380 15,000 16,380 10022100 54100 SUPPLIES 44,761 49,144 43,669 47,304 45,000 45,000 50,000 10022100 54101 POSTAGE 2 158 23 - 20 5 5 10022100 54102 SMALL TOOLS 2,495 2,464 2,222 3,228 3,500 3,500 4,000 10022100 55100 TELEPHONE 4,775 3,404 436 505 825 500 500 10022100 55210 UTILITIES - 207,129 225,564 187,705 210,000 112,000 118,000 10022100 56110 CITY GARAGE-PARTS 650 1,369 1,135 1,135 5,471 5,000 3,533 10022100 56111 CITY GARAGE-LABOR 17,359 36,146 30,311 30,311 24,853 24,853 37,787 10022100 56120 EQUIPMENT MAINTENANCE&REPAIR 7,218 9,898 12,735 8,342 8,500 1,000 8,500 10022100 56130 EXTERNAL SERVICES 17,563 10,938 7,767 8,579 9,000 9,000 9,000 10022100 56210 FUEL&FLUIDS 16,274 18,197 18,245 16,581 17,000 14,000 16,500 10022100 56300 BUILDING MAINTENANCE&REPAIR 2,115 - - - - - - 10022100 57100 CONFERENCE&TRAINING 745 3,702 4,312 3,822 4,500 2,000 4,500 10022100 57300 MEMBERSHIPS&SUBSCRIPTIONS 420 480 748 565 1,000 1,000 1,000 10022100 59100 PROPERTY TAXES PAID - - - 1,481 350 350 350 10022100 59300 REFUNDS - 500 - 9,384 - - - 10022100 59400 OTHER EXPENSES 2,141 3,333 3,866 - 6,000 - 8,000 10022100 61200 PURCHASING ALLOCATION - - - 2,982 2,786 2,786 4,200 10022100 61410 RENT ALLOCATION 15,600 655 655 655 - - - 10022100 61420 BUILDING MAINTENANCE ALLOCATION - 2,110 3,800 2,221 2,483 2,483 2,694 10022100 61422 IT ALLOCATION - - - - 42,128 42,128 50,757 10022100 61425 ALLOCATED UTILITIES 159,664 2,154 424 515 493 493 475 10022100 61500 INSURANCE ALLOCATION 10,900 18,053 18,053 - 9,719 9,719 12,703 10022100 Total Parks Expenses 858,780 1,148,376 1,082,947 1,081,484 1,154,471 1,084,277 1,180,633 96,356 8.9% BUILDING MAINTENANCE EXPENSES 10022500 44294 ALLOCATED UTILITY COSTS - (79,161) (90,547) (91,982) - - - 10022500 44295 ALLOCATED GROUNDS MAINTENANCE (394,567) - (417,313) (409,876) - - - 10022500 44299 GENERAL GOVERNMENT CHARGES (78,186) (411,650) - - - - - 10022500 51110 REGULAR SALARIES&WAGES 167,315 177,757 173,970 162,190 - - - 10022500 51120 NON-REGULAR SALARIES&WAGES - - 518 679 - - - 10022500 51130 OVERTIME SALARIES&WAGES 2,973 5,145 4,017 4,584 - - - 10022500 51150 ACCRUED SALARIES&BENEFITS 3,823 - 3,345 4,855 - - - 10022500 51210 RETIREMENT(PERS) 39,388 44,647 44,936 45,404 - - - 10022500 51220 INSURANCE 40,376 45,541 41,571 39,780 - - - 10022500 51230 WORKERS COMP 7,273 9,602 11,677 8,747 - - - 10022500 51240 MEDICARE 2,474 2,653 2,380 2,667 - - - 10022500 51250 UNEMPLOYMENT 1,765 1,778 2,136 2,084 - - - 10022500 51260 FICA 10 - 66 48 - - - 10022500 51290 CELL PHONE STIPEND - - 1,318 1,157 - - - 10022500 52100 CONTRACTED SERVICES 21,358 32,000 15,892 15,844 - - - 10022500 52180 SECURITY SERVICES 748 800 690 968 - - - G-10 Estimated Change From Prior Year Est Year End Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ 10022500 54100 SUPPLIES 21,267 19,000 31,864 17,197 - - - 10022500 54102 SMALL TOOLS 2,117 7,000 8,278 3,073 - - - 10022500 55100 TELEPHONE 1,694 2,000 465 576 - - - 10022500 55210 UTILITIES - 81,000 94,266 82,378 - - - 10022500 56110 CITY GARAGE-PARTS 130 305 299 301 - - - 10022500 56111 CITY GARAGE-LABOR 3,472 8,148 7,993 12,592 - - - 10022500 56120 EQUIPMENT MAINTENANCE&REPAIR 1,414 1,500 10,388 5,312 - - - 10022500 56130 EXTERNAL SERVICES 3,203 3,000 2,771 5,601 - - - 10022500 56210 FUEL&FLUIDS 6,770 5,000 3,926 3,206 - - - 10022500 56300 BUILDING MAINTENANCE&REPAIR 31,701 27,000 28,391 45,323 - - - 10022500 57100 CONFERENCE&TRAINING - 500 961 - - - - 10022500 57300 MEMBERSHIPS&SUBSCRIPTIONS - - 150 150 - - - 10022500 61410 RENT ALLOCATION - 2,838 2,838 2,838 - - - 10022500 61425 ALLOCATED UTILITIES 67,985 - - - - - - 10022500 61500 INSURANCE ALLOCATION 13,307 13,597 13,597 - - - - 10022500 94500 LEASE PAYMENTS 5,230 - - - - - - 10022500 95220 TRANSFER TO FIXED ASSET FUND 30,784 125,009 - - - - - 10022500 Total Building Maintenance Expenses 3,823 125,009 845 (34,303) - - - 0 0.0% *Building Maintenance has moved to 20822500. AQUATICS REVENUE 10022300 44910 SWIMMING POOL (49,376) (58,046) (65,856) (76,328) (70,000) (65,000) (70,000) 10022300 Total Aquatics Revenue (49,376) (58,046) (65,856) (76,328) (70,000) (65,000) (70,000) RECREATION/PROGRAMS EXPENSES: AQUATICS EXPENSES 10022300 51110 REGULAR SALARIES&WAGES 16,574 23,078 20,495 22,382 23,629 23,629 20,041 10022300 51120 NON-REGULAR SALARIES&WAGES 62,513 47,360 68,393 71,287 69,100 69,100 66,925 10022300 51150 ACCRUED SALARIES&BENEFITS 571 - (10) 1,585 - - - 10022300 51210 RETIREMENT(PERS) 4,090 5,797 5,405 6,275 7,119 7,119 6,266 10022300 51220 INSURANCE 2,836 3,613 836 368 355 355 4,776 10022300 51230 WORKERS COMP 3,371 3,698 4,823 3,965 3,881 3,881 4,446 10022300 51240 MEDICARE 1,185 1,022 1,296 1,360 1,327 1,327 1,324 10022300 51250 UNEMPLOYMENT 818 705 899 943 907 907 910 10022300 51260 FICA 3,876 2,936 4,229 4,421 4,285 4,285 4,150 10022300 51290 CELL PHONE STIPEND - - 179 267 101 101 101 10022300 52100 CONTRACTED SERVICES - 500 4,991 320 2,500 2,500 2,500 10022300 54100 SUPPLIES 22,697 21,500 29,627 26,563 19,000 17,000 19,000 10022300 54106 SPECIALTY SUPPLIES - - - - 18,500 7,000 18,500 10022300 55100 TELEPHONE 893 900 794 846 850 850 1,000 10022300 55210 UTILITIES 18,064 22,000 39,566 36,761 34,000 32,000 35,000 10022300 56120 EQUIPMENT MAINTENANCE&REPAIR 9,593 5,000 5,457 8,785 6,000 2,500 6,000 10022300 57100 CONFERENCE&TRAINING 3,149 3,000 58 4,158 - - - 10022300 57101 CONFERENCE&TRAINING-AQUATICS - - - - 5,000 2,500 5,000 10022300 57102 CONFERENCE&TRAINING-PARKS - - - - 1,000 - 1,000 10022300 61500 INSURANCE ALLOCATION 2,407 2,435 2,435 - - - - 10022300 Total Aquatics Expenses 152,636 143,544 189,474 190,288 197,554 175,054 196,939 21,885 12.5% RECREATION REVENUE 10022800 44915 RECREATION PROGRAM INCOME (134,869) (739) - (105) - - - 10022800 44916 SALE OF BROCHURE ADS (24,395) (29,228) - - - - - 10022800 46410 RECREATION DEPT.RENTALS 1,500 (1,040) - - - - - 10022800 Total Recreation Revenue (157,764) (31,007) - (105) - - - *Recreation Revenue has moved to Classes and Clinics Revenue 10022850 RECREATION ADMINISTRATION EXPENSES 10022810 51110 REGULAR SALARIES&WAGES 51,188 61,045 88,843 109,809 110,220 130,406 146,638 10022810 51120 NON-REGULAR SALARIES&WAGES 18,365 22,993 14,946 8,242 12,245 13,359 2,160 10022810 51130 OVERTIME SALARIES&WAGES 111 - 186 1,383 1,000 1,000 1,000 10022810 51150 ACCRUED SALARIES&BENEFITS (90) - 2,424 2,931 - - - 10022810 51210 RETIREMENT(PERS) 12,855 17,089 22,166 28,942 31,729 29,613 45,277 10022810 51220 INSURANCE 12,302 15,019 13,806 23,609 26,710 23,217 34,255 10022810 51230 WORKERS COMP 3,060 5,464 6,402 6,050 6,317 11,702 8,890 10022810 51240 MEDICARE 1,074 1,509 1,502 1,989 2,149 4,013 2,656 10022810 51250 UNEMPLOYMENT 743 841 1,172 1,441 1,493 2,775 1,834 10022810 51260 FICA 927 1,914 1,018 590 754 829 134 10022810 51290 CELL PHONE STIPEND - - 847 1,085 1,046 631 202 10022810 52100 CONTRACTED SERVICES 2,227 2,000 2,720 2,671 3,500 4,500 3,500 10022810 52600 RENT - - - 32,004 20,004 5,000 20,004 10022810 54100 SUPPLIES 11,981 6,000 7,477 6,620 6,500 5,000 7,400 10022810 54101 POSTAGE 3,601 3,800 294 2,035 4,000 3,800 3,800 10022810 55100 TELEPHONE 1,597 1,800 1,708 1,540 1,800 1,500 1,800 10022810 55210 UTILITIES - 6,000 2,832 2,721 3,600 3,600 3,600 10022810 57100 CONFERENCE&TRAINING 180 500 2,318 4,225 5,000 700 5,000 10022810 57300 MEMBERSHIPS&SUBSCRIPTIONS 470 500 775 925 1,500 700 1,500 10022810 61200 PURCHASING ALLOCATION - - - 9,192 8,589 8,589 11,604 G-11 Estimated Change From Prior Year Est Year End Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ 10022810 61410 RENT ALLOCATION - 13,222 11,226 3,222 - 2,668 - 10022810 61420 BUILDING MAINTENANCE ALLOCATION 9,486 10,856 11,066 10,927 12,223 12,223 13,262 10022810 61422 IT ALLOCATION - - - - 29,508 29,508 35,553 10022810 61425 ALLOCATED UTILITIES 8,742 2,088 2,088 2,449 2,431 2,431 2,336 10022810 61500 INSURANCE ALLOCATION 1,771 1,837 1,837 - 2,473 2,473 3,371 10022810 Total Recreation Expenses 140,589 174,477 197,652 264,602 294,791 300,237 355,776 55,539 18.5% ADULT BASKETBALL REVENUE 10022821 44915 RECREATION PROGRAM INCOME (17,486) (17,365) (13,815) (14,600) (18,000) (18,000) (17,000) 10022821 Total (17,486) (17,365) (13,815) (14,600) (18,000) (18,000) (17,000) ADULT BASKETBALL EXPENSES 10022821 51110 REGULAR SALARIES&WAGES 1,710 2,544 2,246 2,189 2,230 2,230 - 10022821 51120 NON-REGULAR SALARIES&WAGES - 1,500 1,092 1,575 2,160 2,160 1,800 10022821 51130 OVERTIME SALARIES - - - 10 - 10022821 51150 ACCRUED SALARIES&BENEFITS - - 36 (45) - - - 10022821 51210 RETIREMENT(PERS) - 639 590 613 672 272 - 10022821 51220 INSURANCE - 696 773 773 771 771 - 10022821 51230 WORKERS COMP 70 212 218 192 221 221 88 10022821 51240 MEDICARE 25 59 43 53 77 77 26 10022821 51250 UNEMPLOYMENT 17 40 40 46 54 54 18 10022821 51260 FICA 106 93 68 98 134 134 112 10022821 51290 CELL PHONE STIPEND - - 16 16 17 17 - 10022821 52100 CONTRACTED SERVICES 9,532 8,800 10,673 9,860 12,500 12,500 11,500 10022821 54100 SUPPLIES 1,191 800 1,003 1,333 1,000 1,000 1,000 10022821 Total Adult Basketball Expenses 12,652 15,383 16,797 16,712 19,836 19,436 14,544 (4,892) -25.2% ADULT SOFTBALL REVENUE 10022822 44915 RECREATION PROGRAM INCOME-ADULT (94,305) (109,675) (123,497) (154,783) (140,000) (145,000) (145,000) 10022823 44915 RECREATION PROGRAM INCOME-CO-ED (42,576) (29,493) (28,480) - - - - 10022822 Total Adult Softball Revenue (136,881) (139,168) (151,977) (154,783) (140,000) (145,000) (145,000) ADULT SOFTBALL EXPENSES 10022822 51110 REGULAR SALARIES&WAGES 26,550 28,346 28,902 25,155 30,845 30,845 26,966 10022822 51120 NON-REGULAR SALARIES&WAGES 3,645 3,665 4,220 8,028 5,000 7,445 9,000 10022822 51130 OVERTIME SALARIES&WAGES - 165 173 60 - - - 10022822 51150 ACCRUED SALARIES&BENEFITS (157) 355 245 393 - - - 10022822 51210 RETIREMENT(PERS) 6,100 7,120 7,623 7,001 9,295 9,265 8,605 10022822 51220 INSURANCE 6,755 7,006 5,948 5,064 5,622 5,622 8,475 10022822 51230 WORKERS COMP 1,323 1,517 2,098 1,616 1,729 1,729 2,168 10022822 51240 MEDICARE 463 468 446 473 592 592 647 10022822 51250 UNEMPLOYMENT 321 333 384 385 411 411 449 10022822 51260 FICA 241 238 224 498 310 462 558 10022822 51290 CELL PHONE - 127 159 152 179 179 179 10022822 52100 CONTRACTED SERVICES 50,110 52,492 50,125 46,448 49,000 25,000 49,000 10022822 52180 SECURITY SERVICES 275 275 275 275 400 400 400 10022822 54100 SUPPLIES 12,754 14,680 18,092 14,583 15,000 18,000 15,000 10022822 55100 TELEPHONE 171 35 - - - - - 10022822 Total Adult Softball Expenses 108,555 116,822 118,915 110,131 118,383 99,950 121,447 21,497 21.5% *Beginning FY 14/15 Adult Softball and Co-ed Softball have been combined CO-ED VOLLEYBALL REVENUE 10022824 44915 RECREATION PROGRAM INCOME (1,800) (2,400) (2,700) (3,000) (3,000) (3,000) (3,000) 10022824 Total Co-Ed Volleyball Revenue (1,800) (2,400) (2,700) (3,000) (3,000) (3,000) (3,000) CO-ED VOLLEYBALL EXPENSES 10022824 51110 REGULAR SALARIES&WAGES 1,072 1,348 661 722 763 763 647 10022824 51120 NON-REGULAR SALARIES&WAGES - 700 758 828 800 800 - 10022824 51150 ACCRUED SALARIES&BENEFITS 12 - (0) 51 - - - 10022824 51210 RETIREMENT(PERS) 259 338 173 202 230 230 203 10022824 51220 INSURANCE 196 203 27 12 12 12 155 10022824 51230 WORKERS COMP 52 71 79 66 67 67 41 10022824 51240 MEDICARE 18 20 21 22 24 24 13 10022824 51250 UNEMPLOYMENT 13 13 15 16 18 18 10 10022824 51260 FICA - - 47 51 50 50 - 10022824 51290 CELL PHONE - 10 2 3 4 4 4 10022824 52100 CONTRACTED SERVICES 1,117 - - - - - - 10022824 54100 SUPPLIES 205 380 225 353 400 400 400 10022824 55100 TELEPHONE 6 - - - - - - 10022824 Total Volleyball Expenses 2,949 3,083 2,007 2,326 2,368 2,368 1,473 (895) -37.8% YOUTH BASKETBALL REVENUE 10022831 44915 RECREATION PROGRAM INCOME (71,708) (79,067) (85,620) (96,013) (95,000) (96,000) (95,000) 10022831 Total Youth Basketball Revenue (71,708) (79,067) (85,620) (96,013) (95,000) (96,000) (95,000) YOUTH BASKETBALL EXPENSES G-12 Estimated Change From Prior Year Est Year End Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ 10022831 51110 REGULAR SALARIES&WAGES 16,489 17,568 17,811 18,167 18,766 18,766 16,492 10022831 51120 NON-REGULAR SALARIES&WAGES 12,715 14,700 16,669 18,328 15,950 15,950 18,675 10022831 51130 OVERTIME SALARIES - - - 50 - - - 10022831 51150 ACCRUED SALARIES&BENEFITS (137) - 176 285 - - - 10022831 51210 RETIREMENT(PERS) 3,801 4,413 4,671 5,091 5,655 5,655 5,281 10022831 51220 INSURANCE 4,406 4,496 4,133 3,982 3,967 3,967 5,393 10022831 51230 WORKERS COMP 1,244 1,694 2,076 1,705 1,626 1,626 1,975 10022831 51240 MEDICARE 436 468 471 520 557 557 590 10022831 51250 UNEMPLOYMENT 302 322 379 407 388 338 410 10022831 51260 FICA 788 911 1,024 1,136 989 989 1,158 10022831 51290 CELL PHONE 109 120 104 114 114 114 114 10022831 52100 CONTRACTED SERVICES 250 250 92 218 250 250 250 10022831 52600 RENT - - 825 900 1,000 1,000 1,000 10022831 54100 SUPPLIES 9,788 8,000 10,235 8,675 10,000 10,000 10,000 10022831 61410 RENT ALLOCATION 3,571 3,500 - - - - - 10022831 Total Youth Basketball Expenses 53,763 56,442 58,665 59,578 59,262 59,212 61,338 2,126 3.6% YOUTH SOFTBALL REVENUE 10022832 44915 RECREATION PROGRAM INCOME (15,643) (18,865) (17,266) (17,330) (18,000) (18,000) (18,000) 10022832 Total Youth Softball Revenue (15,643) (18,865) (17,266) (17,330) (18,000) (18,000) (18,000) YOUTH SOFTBALL EXPENSES 10022832 51110 REGULAR SALARIES&WAGES 3,215 3,543 3,967 4,332 4,574 4,574 3,880 10022832 51120 NON-REGULAR SALARIES&WAGES 2,200 1,720 2,160 2,120 2,400 2,400 2,400 10022832 51150 ACCRUED SALARIES&BENEFITS 36 - (2) 307 - - - 10022832 51210 RETIREMENT(PERS) 779 890 1,037 1,215 1,379 1,379 1,214 10022832 51220 INSURANCE 587 609 162 71 69 69 925 10022832 51230 WORKERS COMP 246 276 345 275 289 289 352 10022832 51240 MEDICARE 86 76 90 94 99 99 106 10022832 51250 UNEMPLOYMENT 60 52 63 65 70 70 74 10022832 51260 FICA 136 106 134 131 149 149 149 10022832 51290 CELL PHONE - 25 13 20 20 20 20 10022832 52100 CONTRACTED SERVICES 2,841 200 - - - - - 10022832 54100 SUPPLIES - 2,800 2,637 2,621 2,800 2,800 2,800 10022832 55100 TELEPHONE 19 - - - - - - 10022832 Total Youth Softball Expenses 10,204 10,297 10,606 11,251 11,849 11,849 11,920 71 0.6% DAY CAMP REVENUE 10022840 44915 RECREATION PROGRAM INCOME (113,362) (103,380) ('122,673), (114,488) (111,500) (111,500) (115,000) 10022840 Total Day Camp Revenue (113,352) (103,380) (122,673) (114,488) (111,500) (111,500) (115,000) DAY CAMP EXPENSES 10022840 51110 REGULAR SALARIES&WAGES 5,358 5,739 6,611 7,220 7,623 7,623 6,466 10022840 51120 NON-REGULAR SALARIES&WAGES 70,267 71,760 67,347 67,987 77,520 63,000 79,600 10022840 51150 ACCRUED SALARIES&BENEFITS 60 - (3) 511 - - - 10022840 51210 RETIREMENT(PERS) 1,298 1,442 1,728 2,024 2,297 2,297 2,023 10022840 51220 INSURANCE 979 1,014 270 119 115 115 1,541 10022840 51230 WORKERS COMP 3,153 4,069 3,988 3,168 3,592 3,592 4,252 10022840 51240 MEDICARE 1,109 1,124 1,075 1,091 1,232 1,232 1,272 10022840 51250 UNEMPLOYMENT 765 775 743 754 852 852 879 10022840 51260 FICA 4,357 4,449 4,176 4,215 4,807 4,807 4,936 10022840 51290 CELL PHONE STIPEND - - 22 32 33 33 33 10022840 54100 SUPPLIES 12,175 10,000 11,763 11,777 12,000 9,000 12,000 10022840 55100 TELEPHONE 123 140 115 113 - - 125 10022840 Total Day Camp Expenses 99,644 100,512 97,835 99,013 110,071 92,551 113,127 20,576 22.2% CLASSES&CLINICS REVENUE 10022850 44915 RECREATION PROGRAM INCOME (120,817) (101,418) (94,891) (110,000) (100,000) (100,000) 10022850 44916 SALE OF BROCHURE ADS - - (29,458) (37,965) (30,000) (30,000) (30,000) 10022850 46410 RECREATION DEPTARTMENT RENTALS - - (23) - - - - 10022850 Total Classes&Clinics Revenue - (120,817) (130,899) (132,856) (140,000) (130,000) (130,000) CLASSES&CLINICS EXPENSES 10022850 52100 CONTRACTED SERVICES 97,754 95,000 74,246 62,184 80,000 65,000 75,000 10022850 54100 SUPPLIES 29,020 30,500 29,488 29,458 35,000 35,000 30,000 10022850 54101 POSTAGE - - 1,941 - - - - 10022850 Total Classes&Clinics Expenses 126,774 125,500 105,675 91,642 115,000 100,000 105,000 5,000 5.0% SPECIAL ACTIVITIES REVENUE 10022860 46440 SPECIAL EVENT REIMBURSEMENT (16,000) (20,000) (30,000) (30,000) (30,000) (30,000) (35,000) 10022860 Total Special Activities Revenue (16,000) (20,000) (30,000) (30,000) (30,000) (30,000) (35,000) SPECIAL ACTIVITIES EXPENSES 10022860 51110 REGULAR SALARIES&WAGES - - 444 8,157 4,275 8,698 4,159 10022860 51120 NON-REGULAR SALARIES&WAGES - - 7,996 6,872 3,600 5,513 4,000 10022860 51130 OVERTIME SALARIES&WAGES - 20,030 10,715 19,257 17,978 20,773 19,242 G-13 Estimated Change From Prior Year Est Year End Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ 10022860 51210 RETIREMENT(PERS) - - 1,896 2,979 1,289 2,880 1,352 10022860 51230 WORKERS COMP - - 1,880 1,394 334 638 396 10022860 51240 MEDICARE - - 421 462 376 507 399 10022860 51250 UNEMPLOYMENT - - 345 343 259 350 275 10022860 51260 FICA - - 559 526 782 402 868 10022860 Total Special Activities Expenses - 20,030 24,257 39,990 28,893 39,761 30,691 (9,070) -22.8% Total Recreation/Revenues (580,020) (590,115) (620,806) (639,502) (625,500) (616,500) (628,000) (11,500) 1.9% Total Recreation/Programs 707,765 766,090 821,883 885,533 958,007 900,418 1,012,255 111,837 12.4% Net Totals 127,745 175,975 201,078 246,032 332,507 283,918 384,255 100,337 35.3% Percent covered by Revenues -82% -77% -76% (1) -65% -68% -62% INFORMATION TECHNOLOGY EXPENSES 10022900 44299 GENERAL GOVERNMENT CHARGES* (305,435) (566,448) (607,635) - - - - 10022900 51110 REGULAR SALARIES&WAGES 167,993 179,520 132,478 84,429 - - - 10022900 51120 NON-REGULAR SALARIES&WAGES - - 56,912 19,355 - - - 10022900 51130 OVERTIME SALARIES&WAGES 2,191 1,932 5,960 6,039 - - - 10022900 51140 STAND-BY SALARIES&WAGES 24,430 47,272 25,351 15,594 - - - 10022900 51150 ACCRUED SALARIES&BENEFITS 2,039 - (10,130) 191 - - - 10022900 51210 RETIREMENT(PERS) 39,425 56,963 33,220 23,790 - - - 10022900 51220 INSURANCE 34,971 39,378 30,134 25,011 - - - 10022900 51230 WORKERS COMP 8,416 12,008 13,550 6,346 - - - 10022900 51240 MEDICARE 2,938 3,315 3,160 2,096 - - - 10022900 51250 UNEMPLOYMENT 2,043 2,269 2,478 1,517 - - - 10022900 51260 FICA - - 3,176 1,102 - - - 10022900 51290 CELL PHONE - - 1,259 1,008 - - - 10022900 52100 CONTRACTED SERVICES 133,504 77,601 169,219 75,657 - - - 10022900 54100 SUPPLIES 16,725 49,346 26,610 11,014 - - - 10022900 54101 POSTAGE 3 250 39 7 - - - 10022900 54320 SOFTWARE - 125,097 177,850 73,718 - - - 10022900 55100 TELEPHONE 5,369 6,250 2,992 2,624 - - - 10022900 56120 EQUIPMENT MAINTENANCE&REPAIR 18,767 28,600 24,585 11,098 - - - 10022900 57100 CONFERENCE&TRAINING 10,366 17,500 3,200 692 - - - 10022900 57300 MEMBERSHIPS&SUBSCRIPTIONS 302 500 1,534 533 - - - 10022900 61410 RENT ALLOCATION - 2,655 2,655 664 - - - 10022900 61420 BUILDING MAINTENANCE ALLOCATION 8,574 8,946 9,119 2,251 - - - 10022900 61425 ALLOCATED UTILITIES 1,699 1,720 2,018 505 - - - 10022900 61500 INSURANCE ALLOCATION 409 413 413 - - - - 10022900 Total 174,728 '95,087 11Q146 365,243 - - - 0 0.0% *Information Technology has moved to 20922900. COMMUNITY PLANNING EXPENSES 10023100 51110 REGULAR SALARIES&WAGES 186,628 270,359 294,766 264,857 260,755 259,098 270,124 10023100 51120 NON-REGULAR SALARIES&WAGES - 2,543 2,144 307 - - - 10023100 51150 ACCRUED SALARIES&BENEFITS 5,109 5,766 3,832 (6,818) - - - 10023100 51210 RETIREMENT(PERS) 45,679 69,729 73,929 64,247 74,542 73,848 85,876 10023100 51220 INSURANCE 35,309 35,247 29,887 35,772 35,888 40,044 45,793 10023100 51230 WORKERS COMP 8,463 12,466 17,760 12,651 12,385 12,662 15,323 10023100 51240 MEDICARE 2,778 3,797 3,985 3,898 4,239 4,338 4,571 10023100 51250 UNEMPLOYMENT 2,054 2,887 3,243 3,011 2,921 2,993 3,153 10023100 51260 FICA - 158 133 19 - - - 10023100 51290 CELL PHONE STIPEND - 29 199 199 198 198 198 10023100 52100 CONTRACTED SERVICES 259,863 94,601 122,367 48,660 6,000 6,000 18,000 10023100 52107 CONTRACTED SERVICES-EIR - - - - 100,000 10,000 - 10023100 54100 SUPPLIES 1,079 378 4,844 3,201 3,000 2,700 6,000 10023100 54101 POSTAGE 1,834 1,518 1,334 1,183 1,500 1,044 1,500 10023100 55100 TELEPHONE 1,105 1,158 1,067 1,236 1,000 1,412 1,421 10023100 55210 UTILITIES 1,226 - - - - - - 10023100 56120 EQUIPMENT MAINTENANCE&REPAIR - - 140 - 500 500 500 10023100 57100 CONFERENCE&TRAINING 66 360 746 490 4,000 3,711 6,500 10023100 57300 MEMBERSHIPS&SUBSCRIPTIONS 991 1,014 - - - - 385 10023100 59101 FEES - - - - - - 7,500 10023100 61200 PURCHASING ALLOCATION - - - 3,703 3,459 3,459 2,689 10023100 61410 RENT ALLOCATION - 2,526 2,526 2,526 - - - 10023100 61420 BUILDING MAINTENANCE ALLOCATION 6,186 8,138 8,678 8,569 9,583 9,583 10,397 10023100 61422 IT ALLOCATION - - - - 12,997 12,997 15,660 10023100 61425 ALLOCATED UTILITIES - 1,637 1,920 1,920 1,906 1,906 1,831 10023100 61500 INSURANCE ALLOCATION 3,361 3,399 3,399 - 1,447 1,447 1,683 10023100 Total Community Planning Expenses 561,732 517,710 576,900 449,631 536,320 447,940 499,104 51,164 11.4% BUILDING INSPECTION EXPENSES 10023320 51110 REGULAR SALARIES&WAGES 116,752 163,013 164,109 157,052 158,772 159,663 161,402 10023320 51150 ACCRUED SALARIES&BENEFITS 6,036 2,718 1,143 (5,927) - - - 10023320 51210 RETIREMENT(PERS) 29,023 41,616 42,569 42,751 46,974 47,399 51,811 10023320 51220 INSURANCE 20,467 22,112 14,727 14,964 15,170 20,034 21,807 10023320 51230 WORKERS COMP 5,191 7,496 9,714 7,240 7,158 7,615 8,669 10023320 51240 MEDICARE 1,549 2,102 2,050 2,161 2,452 2,606 2,592 G-14 Estimated Change From Prior Year Est Year End Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ 10023320 51250 UNEMPLOYMENT 1,260 1,736 1,776 1,723 1,698 1,800 1,792 10023320 51290 CELL PHONE STIPEND - 49 331 331 330 334 330 10023320 52100 CONTRACTED SERVICES 16,571 19,889 38,061 12,304 40,000 31,000 30,000 10023320 54100 SUPPLIES 1,091 785 3,787 3,656 4,000 3,000 4,000 10023320 54101 POSTAGE 1,203 730 1,038 1,311 1,000 600 1,200 10023320 55100 TELEPHONE 669 648 381 393 600 300 500 10023320 56120 EQUIPMENT MAINTENANCE&REPAIR - - - - - - 500 10023320 56130 EXTERNAL SERVICES 1,399 1,359 1,285 1,507 1,400 1,470 1,400 10023320 57100 CONFERENCE&TRAINING 758 1,267 3,464 923 4,000 2,600 6,000 10023320 57300 MEMBERSHIPS&SUBSCRIPTIONS 340 340 635 480 800 600 800 10023320 61200 PURCHASING ALLOCATION - - - 1,498 1,399 1,399 828 10023320 61410 RENT ALLOCATION - 770 770 770 - - - 10023320 61420 BUILDING MAINTENANCE ALLOCATION 2,486 2,480 2,644 2,611 2,920 2,920 3,168 10023320 61422 IT ALLOCATION - - - - 7,783 7,783 9,377 10023320 61425 ALLOCATED UTILITIES 493 499 585 585 581 581 558 10023320 61500 INSURANCE ALLOCATION 1,090 1,102 1,102 - 812 812 937 10023320 Total Building Inspection Expenses 206,377 270,711 290,170 246,333 297,849 292,516 307,671 15,155 5.2% ENGINEERING EXPENSES 10024210 51110 REGULAR SALARIES&WAGES 145,862 86,837 80,138 77,041 90,969 86,894 59,376 10024210 51120 NON-REGULAR SALARIES&WAGES - - - 25,497 - 1,530 - 10024210 51130 OVERTIME SALARIES&WAGES - - 67 141 - - - 10024210 51150 ACCRUED SALARIES&BENEFITS 1,323 (11,742) (1,040) 44 - - - 10024210 51210 RETIREMENT(PERS) 34,850 20,945 17,963 19,671 26,790 24,224 18,742 10024210 51220 INSURANCE 22,769 10,714 6,091 8,134 12,177 7,489 7,893 10024210 51230 WORKERS COMP 6,558 3,949 4,719 4,694 4,269 3,984 3,179 10024210 51240 MEDICARE 2,197 1,181 1,065 1,746 1,458 1,397 935 10024210 51250 UNEMPLOYMENT 1,592 917 863 1,118 997 966 626 10024210 51260 FICA - - - 1,138 - - - 10024210 51290 CELL PHONE STIPEND - 23 223 459 387 387 158 10024210 52100 CONTRACTED SERVICES 143 4,900 9 56,773 20,000 12,000 20,000 10024210 54100 SUPPLIES 1,576 3,004 3,614 5,059 5,000 3,000 5,000 10024210 54101 POSTAGE 484 249 356 747 500 500 600 10024210 55100 TELEPHONE 1,511 1,267 1,185 1,525 1,200 930 1,200 10024210 56110 CITY GARAGE-PARTS 26 - 23 23 37 37 79 10024210 56111 CITY GARAGE-LABOR 694 - 603 603 1,130 390 1,903 10024210 56120 EQUIPMENT MAINTENANCE&REPAIR - - - 300 800 800 600 10024210 56130 EXTERNAL SERVICES 519 333 335 277 500 250 500 10024210 56210 FUEL&FLUIDS 312 349 256 338 500 500 500 10024210 57100 CONFERENCE&TRAINING 2,687 4,665 2,970 3,602 2,500 3,000 3,500 10024210 57300 MEMBERSHIPS&SUBSCRIPTIONS 1,533 945 2,067 1,057 3,500 2,500 3,500 10024210 59101 FEES 7,279 7,536 7,279 8,740 10,000 - - 10024210 61200 PURCHASING ALLOCATION - - - 838 783 783 3,207 10024210 61410 RENT ALLOCATION - 2,463 2,463 2,463 - - - 10024210 61420 BUILDING MAINTENANCE ALLOCATION 7,955 7,934 8,460 8,354 9,344 9,344 10,138 10024210 61422 IT ALLOCATION - - - - 9,672 9,672 11,654 10024210 61425 ALLOCATED UTILITIES 1,576 1,596 1,872 1,872 1,858 1,858 1,785 10024210 61500 INSURANCE ALLOCATION 6,631 6,753 6,753 - 1,858 1,858 1,934 10024210 Total Engineering Expenses 248,078 154,818 148,332 232,256 206,229 174,293 157,009 (17,284) -9.9% TRAFFIC SIGNAL OPERATIONS EXPENSES 10024214 52100 CONTRACTED SERVICES 35,345 23,878 19,521 13,757 30,000 15,000 20,000 10024214 54100 SUPPLIES 857 469 400 2,474 1,500 200 1,500 10024214 55210 UTILITIES 7,172 6,966 288 1,020 1,500 - 7,000 10024214 61200 PURCHASING ALLOCATION - - - 1,055 986 986 - 10024214 61422 IT ALLOCATION - - - - 4,912 4,912 - 10024214 61500 INSURANCE ALLOCATION - - - - 94 94 90 10024214 Total Traffic Signal Expenses 43,374 31,313 20,209 18,307 38,992 21,192 28,590 7,398 34.9% STREETS EXPENSES 10024220 51110 REGULAR SALARIES&WAGES 418,488 349,776 346,946 356,032 255,348 247,715 259,052 10024220 51120 NON-REGULAR SALARIES&WAGES 16,509 17,280 30,502 17,079 - - - 10024220 51130 OVERTIME SALARIES&WAGES 4,633 8,365 8,985 6,953 12,000 5,000 5,000 10024220 51140 STAND-BY SALARIES&WAGES - 20,598 20,968 15,185 - - - 10024220 51150 ACCRUED SALARIES&BENEFITS (582) (7,630) 8,145 (5,179) - - - 10024220 51210 RETIREMENT(PERS) 96,687 87,741 90,523 95,814 75,471 70,687 83,485 10024220 51220 INSURANCE 93,585 88,373 85,874 95,268 74,632 66,988 65,519 10024220 51230 WORKERS COMP 19,129 17,624 26,245 20,676 13,926 13,369 15,705 10024220 51240 MEDICARE 6,515 5,775 5,695 6,115 4,748 4,461 4,677 10024220 51250 UNEMPLOYMENT 4,643 4,075 4,801 4,922 3,280 3,208 3,227 10024220 51260 FICA 1,027 1,067 1,895 111 - - - 10024220 51290 CELL PHONE STIPEND - 117 884 1,035 1,566 1,327 1,024 10024220 52100 CONTRACTED SERVICES 17,241 48,804 20,832 73,169 40,000 48,000 13,000 10024220 52180 SECURITY SERVICES 327 327 82 - - - - 10024220 54100 SUPPLIES - 9,131 - 802 - 5,500 - 10024220 54101 POSTAGE 31 22 9 15 50 50 45 G-15 Estimated Change From Prior Year Est Year End Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ 10024220 54102 SMALL TOOLS 3,237 4,431 1,601 3,405 10,000 2,500 4,000 10024220 54120 PW-SPECIAL SUPPLIES 18,434 16,282 32,326 20,698 10,000 15,000 15,000 10024220 54121 PW-ASPHALT CONCRETE 20,906 19,939 55,432 117,110 50,000 10,000 50,000 10024220 54122 PW-AGGREGATE BASE 3,645 1,015 1,275 2,669 7,000 5,000 3,000 10024220 54124 PW-CONCRETE/SUPPLIES 5,246 3,605 3,084 2,721 13,000 3,000 6,000 10024220 54125 PW-TRAFFIC PAINT 5,534 6,557 5,617 3,912 8,000 1,000 8,000 10024220 54126 PW-TRAFFIC MARKING POWDER 4,457 5,356 4,130 3,611 5,360 4,000 5,360 10024220 54127 PW-SIGN POSTS/SHEETING 4,159 6,188 7,658 4,923 9,000 10,000 8,000 10024220 54128 PW-COLD PATCH MATERIAL 771 - - 11,818 2,000 3,000 2,000 10024220 54129 PW-TACK OIL 960 2,884 2,506 3,691 6,000 1,000 4,000 10024220 54130 PW-SAFETY 2,659 1,845 3,774 3,540 4,000 1,000 4,000 10024220 54131 PW-BARRICADES&CONES - 1,992 - 806 2,000 - 2,000 10024220 55100 TELEPHONE 1,543 1,670 970 1,001 1,100 1,100 1,100 10024220 55210 UTILITIES - 5,418 5,738 5,559 4,500 4,500 4,500 10024220 56110 CITY GARAGE-PARTS 3,478 2,297 3,626 3,626 12,830 12,830 20,169 10024220 56111 CITY GARAGE-LABOR 92,873 60,155 96,815 96,815 59,667 59,667 69,593 10024220 56120 EQUIPMENT MAINTENANCE&REPAIR 584 633 47 (2) 700 500 700 10024220 56130 EXTERNAL SERVICES 30,729 44,269 34,483 36,297 35,000 25,000 25,000 10024220 56210 FUEL&FLUIDS 32,993 32,099 38,599 35,383 35,000 20,000 35,000 10024220 56410 EQUIPMENT RENTAL-PRIVATE 626 - 1,776 945 6,500 5,000 6,500 10024220 57100 CONFERENCE&TRAINING 656 1,348 666 918 2,000 100 2,000 10024220 59101 FEES - - - 1,059 1,000 - 1,000 10024220 61200 PURCHASING ALLOCATION - - - 5,601 5,233 5,233 13,115 10024220 61410 RENT ALLOCATION - 756 756 756 - - - 10024220 61420 BUILDING MAINTENANCE ALLOCATION 2,443 2,437 2,598 2,565 2,868 2,868 3,112 10024220 61422 IT ALLOCATION - - - - 19,080 19,080 28,906 10024220 61425 ALLOCATED UTILITIES 5,563 490 490 574 570 570 548 10024220 61430 CORP YARD ALLOCATION 8,039 21,793 14,889 23,194 14,366 14,366 16,208 10024220 61500 INSURANCE ALLOCATION 25,434 25,954 25,954 - 27,234 27,234 36,931 10024220 Total Streets Expenses 953,205 920,859 997,196 1,081,193 835,029 719,853 826,476 106,623 14.8% STORM WATER 10024224 51110 REGULAR SALARIES&WAGES - - - - 58,617 61,429 105,047 10024224 51130 OVERTIME SALARIES&WAGES - - - - - 3,384 3,400 10024224 51210 RETIREMENT(PERS) - - - - 17,484 18,110 33,470 10024224 51220 INSURANCE - - - - 16,898 17,406 18,408 10024224 51230 WORKERS COMP - - - - 3,212 3,341 5,940 10024224 51240 MEDICARE - - - - 1,102 1,173 1,774 10024224 51250 UNEMPLOYMENT - - - - 767 824 1,237 10024224 51290 CELL PHONE STIPEND - - - - 159 150 492 10024224 52100 CONTRACTED SERVICES - - - - - - 15,000 10024224 57100 CONFERENCE AND TRAINING - - - - - - 3,500 10024224 59101 FEES - - - - - - 10,000 10024224 61500 INSURANCE ALLOCATION - - - - 280 280 - 10024424 Total Storm Water - - - - 98,519 106,097 198,268 92,171 86.9% CORPORATION YARD EXPENSES 10024300 44293 ALLOCATED CORP YARD COSTS - - (69,867) (92,776) - - - 10024300 44299 GENERAL GOVERNMENT CHARGES (32,156) (100,799) - - - - - 10024300 51110 REGULAR SALARIES&WAGES 4,532 10,464 10,703 19,006 - - - 10024300 51130 OVERTIME SALARIES - - - 190 - - - 10024300 51150 ACCRUED SALARIES&BENEFITS (48) - 48 (329) - - - 10024300 51210 RETIREMENT(PERS) 1,063 2,744 2,828 5,336 - - - 10024300 51220 INSURANCE 606 1,381 338 1,848 - - - 10024300 51230 WORKERS COMP 203 549 611 890 - - - 10024300 51240 MEDICARE 65 152 139 269 - - - 10024300 51250 UNEMPLOYMENT 49 104 112 212 - - - 10024300 51290 CELL PHONE STIPEND - - 44 92 - - - 10024300 52100 CONTRACTED SERVICES 5,708 24,380 5,147 14,901 - - - 10024300 52180 SECURITY SERVICES - - 245 327 - - - 10024300 54100 SUPPLIES 7,142 2,700 13,538 9,934 - - - 10024300 55100 TELEPHONE 2,142 2,000 2,148 2,166 - - - 10024300 55210 UTILITIES 2,003 2,000 1,844 1,870 - - - 10024300 56110 CITY GARAGE-PARTS 59 43 79 79 - - - 10024300 56111 CITY GARAGE-LABOR 1,562 1,143 2,111 2,111 - - - 10024300 56130 EXTERNAL SERVICES 344 250 787 745 - - - 10024300 56210 FUEL&FLUIDS - 400 165 388 - - - 10024300 61500 INSURANCE ALLOCATION 1,998 2,021 2,021 - - - - 10024300 Total Corporation Yard Expenses (4,728) (50,468) (26,961) (32,741) - - 0 0.0% *Corporation Yard has moved to 20824300 TRAFFIC SIGNALS EXPENSES 10026630 52100 CONTRACTED SERVICES - - - - - - - 10026630 54100 SUPPLIES - (84) 644 101 - - - 10026630 55210 UTILITIES - 601 7,436 6,265 - - - 10026630 Total Traffic Signals Expenses - 516 8,080 6,367 - - - 0 0.0% G-16 Estimated Change From Prior Year Est Year End Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ PATROL EXPENSES 10520210 51110 REGULAR SALARIES&WAGES 1,993,664 2,290,084 2,078,955 2,341,280 2,519,106 2,500,000 2,795,433 10520210 51120 NON-REGULAR SALARIES&WAGES - - - - - - - 10520210 51130 OVERTIME SALARIES&WAGES 345,821 467,021 374,679 415,614 200,000 422,000 200,000 10520210 51140 STAND-BY SALARIES&WAGES 16 527 2,223 770 972 3,530 3,500 10520210 51150 ACCRUED SALARIES&BENEFITS (2,855) 4,615 16,486 29,523 - - - 10520210 51210 RETIREMENT(PERS) 830,473 970,138 843,124 960,803 643,525 610,000 628,438 10520210 51220 PERS UNFUNDED LIABILITY - - - - 515,204 515,204 578,049 10520210 51220 INSURANCE 417,980 470,180 406,467 466,287 513,342 495,611 512,040 10520210 51230 WORKERS COMP 98,694 122,152 153,906 181,937 128,009 137,808 161,832 10520210 51240 MEDICARE 30,949 35,977 31,777 40,364 41,577 50,687 48,214 10520210 51250 UNEMPLOYMENT 22,359 27,762 28,159 32,452 30,272 36,922 33,379 10520210 51260 FICA 898 - - 8 - - - 10520210 51270 UNIFORM ALLOWANCE 25,853 27,714 25,414 32,718 31,000 31,000 31,000 10520210 51290 CELL PHONE STIPEND - 1,406 9,508 11,654 12,144 12,250 12,144 10520210 52100 CONTRACTED SERVICES 47,296 68,109 77,704 60,998 83,200 55,000 83,200 10520210 52180 SECURITY SERVICES 475 394 250 329 350 350 468 10520210 54100 SUPPLIES 53,971 100,515 86,871 82,498 65,500 80,000 65,500 10520210 54101 POSTAGE 3,710 4,295 4,297 3,369 4,000 4,000 4,000 10520210 54201 PRISONER EXPENSE 8,465 10,458 10,330 12,334 12,000 12,000 12,000 10520210 54202 MAJOR CRIME INVETIGATIONS 1,867 4,158 6,815 11,529 7,500 10,000 7,500 10520210 55100 TELEPHONE 49,221 50,040 42,600 41,915 39,980 39,980 39,980 10520210 56110 CITY GARAGE-PARTS 3,075 3,923 3,423 3,423 13,563 13,563 16,645 10520210 56111 CITY GARAGE-LABOR 82,110 104,480 91,386 82,004 92,839 92,839 137,146 10520210 56120 EQUIPMENT MAINTENANCE&REPAIR 4,770 1,037 3,357 1,798 3,500 3,500 3,500 10520210 56130 EXTERNAL SERVICES 48,282 35,533 54,194 52,867 45,000 48,000 45,000 10520210 56210 FUEL&FLUIDS 65,778 77,094 71,974 71,101 65,000 53,000 60,000 10520210 57100 CONFERENCE&TRAINING 24,214 32,380 45,186 65,549 60,000 60,000 60,000 10520210 57300 MEMBERSHIPS&SUBSCRIPTIONS 2,724 2,630 3,462 4,813 4,200 4,200 4,200 10520210 59400 OTHER EXPENSES - - 1,638 - - - - 10520210 61100 GENERAL GOVERNMENT ALLOCATION 130,052 185,405 198,574 - - - - 10520210 61200 PURCHASING ALLOCATION - - - 7,037 6,575 6,575 9,842 10520210 61300 BILLING AND COLLECTION ALLOCATION - - - 9 15 15 803 10520210 61410 RENT ALLOCATION - 27,878 27,878 27,878 - - - 10520210 61420 BUILDING MAINTENANCE ALLOCATION 90,038 89,805 95,760 94,557 118,172 118,172 128,215 10520210 61422 IT ALLOCATION - - - - 153,586 153,586 185,046 10520210 61425 ALLOCATED UTILITIES 17,842 18,065 21,187 21,187 23,504 23,504 22,580 10520210 61500 INSURANCE ALLOCATION 69,942 72,625 71,385 - 69,621 69,621 92,156 10520210 61700 DISPATCH 460,340 513,374 476,084 799,026 412,792 412,792 591,873 10520210 62100 CENTRAL SERVICES OUT - (800,000) - 496,018 443,069 443,069 488,845 10520210 94500 LEASE PAYMENTS 4,507 4,632 4,548 4,032 4,900 4,900 4,900 10520210 Total Patrol Expenses 4,932,534 5,024,405 5,369,600 6,457,682 6,364,017 6,523,678 7,067,428 543,750 8.3% POLICE VOLUNTEER EXPENSES 10520214 51110 REGULAR SALARIES&WAGES - - - - - - - 10520214 51120 NON-REGULAR SALARIES&WAGES 2,401 - 3,648 - - - - 10520214 51150 ACCRUED SALARIES&BENEFITS - - - - - - - 10520214 51210 RETIREMENT(PERS) - - 283 - - - - 10520214 51230 WORKERS COMP - - 201 - - - - 10520214 51240 MEDICARE - - 53 - - - - 10520214 51250 UNEMPLOYMENT - - 36 - - - - 10520214 51260 FICA - - 159 - - - - 10520214 52100 CONTRACTED SERVICES - - - 1,350 900 900 900 10520214 54100 SUPPLIES 540 4,300 3,961 7,945 4,300 5,300 2,000 10520214 57100 CONFERENCE&TRAINING - 15,000 - 1,317 15,000 10,000 1,500 10520214 Total Police Volunteer Expenses 2,940 19,300 8,342 10,612 20,200 16,200 4,400 (11,800) -72.8% COPS GRANT EXPENSES 10520216 51110 REGULAR SALARIES&WAGES 60,770 66,295 71,463 956 - - - 10520216 51130 OVERTIME SALARIES&WAGES 18,417 12,265 34,039 1,776 - - - 10520216 51140 STAND-BY SALARIES&WAGES - 29,811 130 - - - - 10520216 51150 ACCRUED SALARIES&BENEFITS - - 3,050 (6,937) - - - 10520216 51210 RETIREMENT(PERS) 29,484 15,747 34,055 473 - - - 10520216 51220 INSURANCE 16,355 4,124 15,912 253 - - - 10520216 51230 WORKERS COMP 3,296 1,139 6,510 126 - - - 10520216 51240 MEDICARE 945 663 1,050 36 - - - 10520216 51250 UNEMPLOYMENT 800 500 1,190 30 - - - 10520216 51270 UNIFORM ALLOWANCE 1,066 - 1,000 - - - - 10520216 51290 CELL PHONE STIPEND - - 421 6 - - - 10520216 52100 CONTRACTED SERVICES - - - - - - - 10520216 54100 SUPPLIES - - - - - - - 10520216 55100 TELEPHONE 405 - - - - - - 10520216 57100 CONFERENCE&TRAINING - - - - - - - 10520216 Total COPS Grant Expenses 131,539 130,544 168,820 (3,280) - - - 0 0.0% POLICE CSO EXPENSES G-17 Estimated Change From Prior Year Est Year End Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ 10520218 51110 REGULAR SALARIES&WAGES - - 124,885 183,230 184,659 195,000 242,247 10520218 51120 NON-REGULAR SALARIES&WAGES - - - 19,002 33,822 1,102 - 10520218 51130 OVERTIME SALARIES&WAGES - - 9,059 13,614 13,500 11,000 9,000 10520218 51150 ACCRUED SALARIES&BENEFITS - - 2,580 6,352 - - - 10520218 51210 RETIREMENT(PERS) - - 41,434 67,639 76,568 75,000 82,918 10520218 51220 INSURANCE - - 33,185 55,703 62,897 66,247 72,076 10520218 51230 WORKERS COMP - - 8,923 11,483 11,957 12,973 18,851 10520218 51240 MEDICARE - - 1,812 3,454 4,083 4,543 4,604 10520218 51250 UNEMPLOYMENT - - 1,635 2,737 2,829 3,146 3,188 10520218 51260 FICA - - - 9 - - - 10520218 51270 UNIFORM ALLOWANCE - - 3,123 3,341 4,000 4,727 3,000 10520218 51290 CELL PHONE STIPEND - - 843 1,275 1,260 1,233 1,260 10520218 62100 CENTRAL SERVICES OUT - - - 54,321 - - - 10520218 Total Police CSO Expenses - - 227,480 422,159 395,575 374,971 437,144 62,173 16.6% CODE ENFORCEMENT PROGRAM EXPENSES 10520220 52100 CONTRACTED SERVICES - - - - - - 10,000 10520220 59101 FEES - - - - - - 20,000 10520220 Total Code Enforcement Program Expenses - - - - - - 30,000 30,000 100.0% MAJOR CRIMES TASK FORCE EXPENSES 10520224 51110 REGULAR SALARIES&WAGES 80,303 80,539 85,562 79,180 78,964 77,000 85,634 10520224 51130 OVERTIME SALARIES&WAGES 26,458 30,527 27,376 26,646 28,000 20,000 27,000 10520224 51150 ACCRUED SALARIES&BENEFITS (201) - (2,701) 1,067 - - - 10520224 51210 RETIREMENT(PERS) 34,811 36,218 37,821 39,038 24,174 25,936 21,041 10520224 51220 INSURANCE 10,184 15,747 9,293 11,585 8,764 9,003 17,160 10520224 51230 WORKERS COMP 4,510 5,831 6,652 4,949 3,711 4,209 5,035 10520224 51240 MEDICARE 1,546 1,610 1,615 1,562 1,273 1,840 1,506 10520224 51250 UNEMPLOYMENT 1,095 805 1,217 1,184 878 1,269 1,038 10520224 51270 UNIFORM ALLOWANCE 434 1,000 1,000 2,000 1,000 1,000 1,000 10520224 52100 CONTRACTED SERVICES 3,659 3,500 - 4,500 4,500 4,500 4,500 10520224 56130 EXTERNAL SERVICES 1,475 2,550 2,454 3,724 2,550 3,300 2,550 10520224 56210 FUEL&FLUIDS 9,713 6,500 5,873 4,135 7,000 4,000 6,000 10520224 57100 CONFERENCE&TRAINING 459 1,500 - - 1,500 1,500 1,500 10520224 61500 INSURANCE ALLOCATION 1,181 1,240 1,240 - - - - 10520224 62100 CENTRAL SERVICES OUT - - - 15,181 - - - 10520224 Total Major Crimes Task Force Expenses 175,627 187,567 177,401 194,751 162,314 153,557 173,964 20,407 13.3% Total Police Expenses 5,242,640 5,361,816 5951,643 7,081,924 6,942,106 7,068,406 7,712,936 644,530 9.1% FIRE ADMINISTRATION EXPENSES 10521210 51110 REGULAR SALARIES&WAGES 1,335,814 1,253,816 878,349 867,005 842,387 860,000 883,561 10521210 51120 NON-REGULAR SALARIES&WAGES 93,121 85,295 39,358 31,479 - - - 10521210 51130 OVERTIME SALARIES&WAGES 208,405 291,898 108,951 135,642 110,000 140,000 156,000 10521210 51150 ACCRUED SALARIES&BENEFITS 5,108 (50,367) (3,513) (1,012) - - - 10521210 51210 RETIREMENT(PERS) 387,232 367,127 284,839 286,253 156,023 151,814 171,754 10521210 51211 PER UNFUNDED LIABILITY - - - - 279,150 279,150 312,965 10521210 51220 INSURANCE 168,077 132,725 80,861 82,014 84,951 85,854 100,042 10521210 51230 WORKERS COMP 69,842 71,615 60,204 46,804 38,809 41,817 47,850 10521210 51240 MEDICARE 23,103 22,758 14,405 15,735 13,297 16,549 14,266 10521210 51250 UNEMPLOYMENT 16,952 16,753 11,004 11,177 9,181 11,514 9,872 10521210 51260 FICA 5,623 4,167 55 - - - - 10521210 51270 UNIFORM ALLOWANCE 13,622 9,775 7,710 8,577 11,000 11,000 11,000 10521210 51290 CELL PHONE STIPEND - 129 566 566 613 864 3,057 10521210 52100 CONTRACTED SERVICES 46,410 149,867 142,375 516,180 477,590 635,891 708,065 10521210 52110 AMBULANCE BILLING - 25,296 - - 1,150 1,150 1,150 10521210 52111 MAINT.CONTRCTS-DEFIBRULATOR - - 3,438 3,438 3,438 3,438 3,438 10521210 52112 M.S.OVERSIGHT - - - - 1,000 - 1,000 10521210 52302 AMBULANCE FEES 5,306 3,696 - - - - - 10521210 52303 REHIT SUPPORT 5,000 5,000 5,000 - 5,000 - 5,000 10521210 54100 SUPPLIES 53,053 64,520 24,102 31,659 5,000 9,500 5,000 10521210 54101 POSTAGE 501 434 177 47 40 40 40 10521210 54320 SOFTWARE - 5,283 2,671 - - - - 10521210 55100 TELEPHONE 5,777 5,614 5,615 5,677 800 800 800 10521210 55210 UTILITIES 27,676 - - - - - - 10521210 56100 VEHICLE&EQUIPMENT MAINTENANCE 3,075 1,119 - - - - - 10521210 56110 CITY GARAGE-PARTS 8,887 2,199 2,406 2,406 14,448 14,448 11,024 10521210 56111 CITY GARAGE-LABOR 82,110 58,704 64,242 64,242 42,825 42,825 43,903 10521210 56120 EQUIPMENT MAINTENANCE&REPAIR 8,894 5,117 3,384 1,390 4,950 4,950 4,950 10521210 56130 EXTERNAL SERVICES 18,844 34,789 210,635 35,334 25,000 20,000 25,000 10521210 56210 FUEL&FLUIDS 20,920 30,824 23,364 - - - - 10521210 56300 BUILDING MAINTENANCE&REPAIR 139,673 - - - - - - 10521210 57100 CONFERENCE&TRAINING 14,178 15,075 11,444 8,520 15,000 8,000 15,000 10521210 57300 MEMBERSHIPS&SUBSCRIPTIONS 1,238 1,096 1,462 1,127 1,785 800 1,785 10521210 61100 GENERAL GOVERNMENT ALLOCATION 33,763 46,852 50,076 - - - - 10521210 61200 PURCHASING ALLOCATION - - - 300 280 280 3,643 G-18 Estimated Change From Prior Year Est Year End Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ 10521210 61410 RENT ALLOCATION - 43,246 43,246 - - - - 10521210 61420 BUILDING MAINTENANCE ALLOCATION - 139,310 148,550 146,683 111,258 111,258 166,283 10521210 61422 IT ALLOCATION - - - - 42,128 42,128 50,757 10521210 61425 ALLOCATED UTILITIES - 28,022 32,866 32,865 30,483 30,483 29,284 10521210 61500 INSURANCE ALLOCATION 47,188 49,519 47,188 - 16,388 16,388 21,059 10521210 62100 CENTRAL SERVICES OUT - (600,000) - 195,617 148,132 148,132 168,528 10521210 Total Fire Administration Expenses 2,849,394 2,321,273 2,305,029 2,529,725 2,492,106 2,689,073 2,976,076 287,003 10.7% FIRE ADMINISTRATION TRANSFERS 10521210 94500 LEASE PAYMENTS 2,868 2,701 2,587 2,566 3,000 3,000 3,000 10521210 Total Fire Administration Transfers 2,868 2,701 2,587 2,566 3,000 3,000 3,0000 0.0% DISPATCH ALLOCATION 10521210 61700 DISPATCH 308,174 343,678 317,389 - - - - 10521210 61700 DISPATCH ALLOCATION - - - - 275,195 275,195 65,773 10521210 Total Dispatch Allocation 308,174 343,678 317,389 - 275,195 275,195 65,773 (209,422) -76.1% FIRE VOLUNTEER STATION EXPENSES 10521312 52100 CONTRACTED SERVICES 8,497 8,500 4,247 - - - - 10521312 54100 SUPPLIES 22,796 31,925 6,804 - - - - 10521312 57100 CONFERENCE&TRAINING 4,651 4,500 1,285 - - - - 10521312 61500 INSURANCE ALLOCATION 2,083 1,332 1,332 - - - - 10521312 Total Fire Volunteer Station Expenses 38,026 46,257 13,668 - - - - 0 0.0% *Fire Volunteer Station Expenses were not used in FY 2014 and will not be funded in FY 15-16 Those funds went into a portion of the UVFD agreement. AMBULANCE/EMS OPERATIONS EXPENSES 10521330 51110 REGULAR SALARIES&WAGES - 357,272 658 - - - - 10521330 51130 OVERTIME SALARIES&WAGES - 27,948 - - - - - 10521330 51210 RETIREMENT(PERS) - 108,923 - - - - - 10521330 51220 INSURANCE - 46,773 - - - - - 10521330 51230 WORKERS COMP - 20,224 36 - - - - 10521330 51240 MEDICARE - 5,587 10 - - - - 10521330 51250 UNEMPLOYMENT - 3,572 7 - - - - 10521330 51270 UNIFORM ALLOWANCE - 4,150 - - - - - 10521330 51290 CELL PHONE STIPEND - - - - - - - 10521330 52100 CONTRACTED SERVICES - 6,000 - - - - - 10521330 52110 AMBULANCE BILLING - 44,250 2,716 1,176 - - - 10521330 52302 AMBULANCE FEES - 8,511 - - - - - 10521330 54100 SUPPLIES - 34,422 - - - - - 10521330 54101 POSTAGE - 585 - - - - - 10521330 54105 PHOTOGRAPHIC EXPENSE - 33 - - - - - 10521330 54320 SOFTWARE - 4,751 - - - - - 10521330 55100 TELEPHONE - 900 - - - - - 10521330 56100 VEHICLE&EQUIPMENT MAINT.&R - 6,500 - 340 - - - 10521330 56110 CITY GARAGE-PARTS - 786 - - - - - 10521330 56111 CITY GARAGE-LABOR - 20,991 - - - - - 10521330 56121 R&M RADIO EQUIPMENT - 983 - - - - - 10521330 56122 R&M NON-AUTO EMS EQUIPMENT - 799 - - - - - 10521330 56123 R&M COMPUTERS - 650 - - - - - 10521330 56124 MAINT CONTRACT DEFIBULATORS - 3,438 - - - - - 10521330 56210 FUEL&FLUIDS - 15,763 - - - - - 10521330 57100 CONFERENCE&TRAINING - 2,663 - - - - - 10521330 57300 MEMBERSHIPS&SUBSCRIPTIONS - 315 - - - - - 10521330 61100 GENERAL GOVERNMENT ALLOCATION - 7,028 - - - - - 10521330 61410 RENT ALLOCATION - 6,487 - - - - - 10521330 61420 BUILDING MAINTENANCE ALLOCATIO - 21,859 - - - - - 10521330 61425 ALLOCATED UTILITIES - 4,203 - - - - - 10521330 61500 INSURANCE ALLOCATION - 7,228 - - - - - 10521330 61700 DISPATCH - 183,879 - - - - - 10521330 Total Ambulance/EMS Expenses - 957,473 3,426 1,516 - - - 0 0.0% *Ambulance had two accounts 52110&56100 which were rolled into the main Fire account. AMBULANCE/EMS OPERATIONS TRANSFERS 10521330 94500 LEASE PAYMENTS - 450 - - - - 10521330 95220 TRANSFER TO FIXED ASSET FUND - - - - - - 10521330 Total Ambulance/EMS Transfers - 450 - - - - 0 0.0% FIRE REIMBURSABLE OPERATIONS EXPENSES 10521340 51110 REGULAR SALARIES&WAGES - - - 3,541 - - - 10521340 51130 OVERTIME SALARIES&WAGES - - 12,706 16,159 - - - 10521340 51210 RETIREMENT(PERS) - - - 1,162 - - - 10521340 51220 INSURANCE - - - - - - - 10521340 51230 WORKERS COMP - - 699 827 - - - 10521340 51240 MEDICARE - - 180 280 - - - 10521340 51250 UNEMPLOYMENT - - 127 197 - - - G-19 Estimated Change From Prior Year Est Year End Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ 10521340 51260 FICA - - - - - - - 10521340 Total Fire Reimbursable Operations Expenses - - 13,712 22,166 - - - 0 0.0% Total Fire Expenses 3,198,462 3,671,832 2,655,811 2,555,973 2,770,301 2,967,268 3,044,849 77,581 2.6% INFORMATION TECHNOLOGY EXPENSES-POLICE 10522900 51110 REGULAR SALARIES&WAGES - - - 16,260 - - - 10522900 51120 NON-REGULAR SALARIES&WAGES - - - 312 - - - 10522900 51130 OVERTIME SALARIES&WAGES - - - 3,641 - - - 10522900 51140 STAND-BY SALARIES&WAGES - - - 516 - - - 10522900 51150 ACCRUED SALARIES&BENEFITS - - - - - - - 10522900 51210 RETIREMENT(PERS) - - - 4,639 - - - 10522900 51220 INSURANCE - - - 735 - - - 10522900 51230 WORKERS COMP - - - 903 - - - 10522900 51240 MEDICARE - - - 268 - - - 10522900 51250 UNEMPLOYMENT - - - 215 - - - 10522900 51260 FICA - - - - - - - 10522900 51290 CELL PHONE - - - 24 - - - 10522900 52100 CONTRACTED SERVICES - - - 81,434 - - - 10522900 54100 SUPPLIES - - - - - - - 10522900 54101 POSTAGE - - - - - - - 10522900 54320 SOFTWARE - - - - - - - 10522900 55100 TELEPHONE - - - - - - - 10522900 56120 EQUIPMENT MAINTENANCE&REPAIR - - - - - - - 10522900 56300 BUILDING MAINT.&REPAIR - - - - - - - 10522900 57100 CONFERENCE&TRAINING - - - - - - - 10522900 57300 MEMBERSHIPS&SUBSCRIPTIONS - - - - - - - 10522900 61410 RENT ALLOCATION - - - 345 - - - 10522900 61420 BUILDING MAINTENANCE ALLOCATIO - - - 1,171 - - - 10522900 61425 ALLOCATED UTILITIES - - - 262 - - - 10522900 61500 INSURANCE ALLOCATION - - - - - - - 10522900 Total Information Technology Expenses - 110,724 - - 0 0.0% *Information Technology has moved to Fund 20922900. Total General Fund Revenues 13,617,007 15,103,821 14,913,726 16,818,546 16,660,552 16,357,717 17,926,111 1,568,394 9.6% TRANSFERS TO OTHER FUNDS 10000000 95691 TRANSFER TO MUSEUM FUND 691 - 484,344 - 461,800 291,293 291,293 360,564 10000000 95750 TRANSFER TO VISIT UKIAH FUND 750 - - - - 119,563 208,900 110,884 TRANSFER TO GOLF COURSE FUND 475,684 TRANSFER TO CONFERENCE CENTER FUND 1,961 - 961,989 - 461,800 410,856 500,193 471,448 (28,745) -5.7% Total General Fund Revenues,Transfers and Other Sources 13,617,007 16,065,810 14,913,726 17,280,346 17,071,408 16,857,910 18,397,559 1,539,649 9.1% G-20 4 r w� • f City of Ukiah CITY COUNCIL BUDGET Fiscal Year 2016-17 10010000 City Council BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: The City Council serves as the elected legislative and policy-making body of the City of Ukiah, enacting all laws and directing any actions necessary to provide for the general welfare of the community through appropriate programs, services, and activities. The City Council reviews and adopts the operating budget, holds public hearings, and receives feedback from the public. The City Council authorizes contracts, purchases, and sales of City property, approves agreements with other governmental agencies, and appoints members to City commissions, boards, and committees. In additions, the City Council serves as the Successor Agency to the former Ukiah Redevelopment Agency. Four Strategic Planning Areas: • Develop a prioritized plan for maintaining and improving public infrastructure. • Planning Valley-Wide takes place based on sound planning principles. • Facilitate the development of a sound local economy that attracts investment, promotes economic diversity, supports businesses, creates employment opportunities, and generates public revenues. • Council and staff work together to create a more responsive and effective workplace environment. G-21 City Council Detail for Fiscal Year 2016/2017 10010000 Estimated Difference from Actual Actual Actual Actual Budget Year-End Budget Estimated Year-End 2016 Account Name FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ SALARIES&BENEFITS 51110 REGULAR SALARIES&WAGES 26,698 29,400 24,701 27,754 26,460 26,460 29,400 2,940 11% 51210 RETIREMENT(PERS) - - - 1,869 2,960 2,960 3,822 862 29% 51220 INSURANCE 24,440 25,320 26,854 27,539 23,727 23,727 25,860 2,133 9% 51230 WORKERS COMPENSATION 1,101 1,544 2,537 2,323 2,125 2,125 2,684 559 26% 51240 MEDICARE 387 425 350 585 730 730 805 75 10% 51260 FICA 1,655 1,825 1,496 2,087 2,457 2,457 2,700 243 10% Sub Total Salaries&Benefits $ 54,281 $ 58,514 $ 55,938 $ 62,157 $ 58,459 $ 58,459 $ 65,271 $ 6,812 12% OPERATIONS&MAINTENANCE 54100 SUPPLIES 6,259 4,900 2,293 4,879 2,150 1,985 1,850 (135) -7% 54101 POSTAGE 9 50 - 4 50 30 50 20 67% 55100 TELEPHONE 418 450 517 507 400 477 400 (77) -16% 55210 UTILITIES 7,507 - - - - - - - 0% 57100 CONFERENCE&TRAINING 953 2,500 165 3,869 4,500 2,700 4,500 1,800 67% 61200 PURCHASING ALLOCTION - - - 72 67 67 251 184 275% 61410 RENT ALLOCATION - 11,731 11,731 11,731 - - - - 0% 61420 BUILDING MAINTENANCE ALLOCATION 37,886 39,527 39,527 39,787 44,502 44,502 48,285 3,783 9% 61422 IT ALLOCATION - - - - 7,179 7,179 8,649 1,470 20% 61425 UTILITIES ALLOCATION - 7,601 8,915 8,916 8,851 8,851 8,503 (348) -4% 61500 INSURANCE ALLOCATION 363 367 367 - - - - - 0% Sub Total Operations&Maintenance $ 53,394 $ 67,126 $ 63,515 $ 69,766 $ 67,699 $ 65,791 $ 72,488 6,697 10% TOTAL DEPARTMENT EXPENSES 10000 $ 107,675 $ 125,640 $ 119,453 $ 131,922 $ 126,158 $ 124,250 $ 137,759 $ 13,509 11% CITY COUNCIL-ADMINISTRATIVE SERVICES ALLOCATIONS BY FUND 100 GENERAL FUND 14,793 32,003 36,118 18,491 17,398 17,398 18,387 989 6% 100 SUCCESSOR AGENCY - - - 133 127 127 244 117 92% 105 POLICE 4,440 2,551 2,425 23,250 22,541 22,541 24,369 1,828 8% 105 FIRE 2,607 1,498 1,424 8,433 8,069 8,069 9,016 947 12% 203 GARAGE INTERNAL SERVICE 446 759 722 - - - - - 0% 204 PURCHASING INTERNAL SERVICE 495 467 444 - - - - - 0% 205 BILLING AND COLLECTION INTERNAL SERVICE 1,354 1,468 1,395 - - - - - 0% 206 DISPATCH INTERNAL SERVICE 2,050 2,346 2,230 - - - - - 0% 251 SPECIAL PROJECTS 182 1,592 1,513 - - - - - 0% 311 ALEX RORABAUGH RECREATION CENTER - - - 300 287 287 363 76 26% 312 DOWNTOWN BUSINESS IMPROVEMENT DISTRICT - - - 59 56 56 73 17 30% 506 ORCHARD AVENUE BRIDGE 2,729 470 447 - - - - - 0% 640 PARKING ENTERPRISE 7,047 4,049 3,850 518 496 496 494 (2) 0% 691 MUSEUM - 628 597 1,206 1,154 1,154 1,430 276 24% 720 GOLF ENTERPRISE 1,926 - - 165 157 157 171 14 9% 730 CONFERENCE CENTER ENTERPRISE 574 610 580 1,010 966 966 1,256 290 30% 750 VISIT UKIAH - - - 431 413 413 328 (85) -21% 777 AIRPORT ENTERPRISE 1,801 2,515 2,391 4,388 4,199 4,199 5,346 1,147 27% 800 ELECTRIC ENTERPRISE 45,992 42,646 34,857 47,147 45,112 45,112 53,070 7,958 18% 805 STEET LIGHTING 428 563 535 1,444 1,382 1,382 976 (406) -29% 806 PUBLIC BENEFITS 1,898 2,481 2,358 2,000 1,913 1,913 2,190 277 14% 820 WATER ENTERPRISE 1,898 8,264 7,857 9,376 8,971 8,971 9,459 488 5% 840 WASTEWATER ENTERPRISE 17,015 20,730 19,710 13,499 12,917 12,917 10,586 (2,331) -18% TOTAL ADMINISTRATIVE SERVICES ALLOCATIONS $ 107,675 $ 125,640 $ 119,453 $ 131,850 $ 126,158 $ 126,158 $ 137,759 11,601 9% G-22 BUDGET DETAIL CITY COUNCIL FISCAL YEAR 2016-17 ACCOUNT NO. 10010000 DEPARTMENT REQUEST 51110 Salaries, Regular $ 29,400 City Council members'salaries are prescribed by ordinance.The current salary is$490 per member per month. Employee Benefits $ 35,871 51210 Retirement(PERS) $ 3,822 51220 Insurance $ 25,860 51230 Workers Compensation Insurance $ 2,684 51240 Medicare $ 805 51260 FICA $ 2,700 54100 Supplies $ 1,850 Council supplies. $ 900 Photos are taken and updated each year for Council re-organization. $ 150 Mayor's reception and meeting refreshments. $ 800 54101 Postage $ 50 55100 Telephone $ 400 Land line and Fax 57100 Conference&Training $ 4,500 Each Councilmember is allotted$500 for conference and training expenses. $ 2,500 League of California Cities Annual Fall Conference. $ 1,000 Redwood Empire quarterly meetings. $ 1,000 61200 Purchasing Allocation $ 251 Charge for Purchasing functions. 61420 Building Maintenance Allocation $ 48,285 Share of maintenance for Civic Center facility. 61422 IT Allocation $ 8,649 Share of Information Technology services. 61425 Utilities Allocation $ 8,503 Share of Civic Center Utilities. DEPARTMENT TOTAL 10010000 $ 137,759 G-23 City Councd Expenses $160,000 $137,759 $140,000 $125,640 $131,922 • $124,2511 0„0.01 $120,000 $107,67. $100,000 11117FIffr Other Funds $80,000 z,g1tfg;, 1,1,111 Raggall Internal 0 Service Funds $60,000 Enter pr iSe Fund S g;;;;;;;;E: / ;;„,„ V 111,4, $40,000 ][ota $20,000 Actua0 FY Actua0 FY Acu•La0 FY Actua0 FY Estimated Budget FY 2012 2013 2014 2015 Year-End FY 2017 2016 G-24 -of/ City of U kis CITY CLERK BUDGET Fiscal Year 2016-17 10011100 City Clerk BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: The Office of the City Clerk is a service area within the municipal government upon which the City Council, all City departments and the general public rely on for information regarding the operations and legislative history of the City. The impartial office respectfully serves as the liaison between citizens and the municipal government and keeps them informed of the actions of the City government. The City Clerk is an appointed official who serves as Clerk to the City Council, Successor Agency to the Redevelopment Agency (RDA), Oversight Board to the Successor Agency to the RDA, and also serves as administrative support for the City Manager's office. The City Clerk's Office conducts municipal elections, both scheduled and special, and is also charged with maintaining all official records; keeping complete and accurate records of City Council, Successor Agency, Oversight Board and other related proceedings; maintaining the Municipal Code; filing Campaign Statements and Statements of Economic Interests, as required by the Fair Political Practices Commission (FPPC)and municipal law; publishing all ordinances adopted by the City Council; advertising notices of hearings, bid openings, Board and Commission vacancies, and other legal notices; receiving claims and court documents; processing Public Record Act requests; administering the Records Management Program; and maintaining a comprehensive historical collection of documents. MAJOR ACCOMPLISHMENTS FOR FY 2015-16: • Hired and began process of training a deputy city clerk. • Provided administrative support for the transition to a new city manager. • Completed scanning and entering of current and past contracts into new electronic filing system, and began entering annexations, grants, and real property categories. • Facilitated upgrade of Granicus encoder and web page. • Revised the Records Retention Guidelines. (In progress). • Continued writing desk manual and other procedures to cross-train staff. • Completed annual records destruction. • Processed large number of files into records retention. • Processed Public Record Act requests, and prepared other documents for legal proceedings. PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • Complete entering all record categories of documents located in the vault into electronic filing systems, to make them more accessible for both staff and public. • Process old files with expired retention dates for review and possible destruction. • Improve online public accessibility for records and documents through the expansion of City Clerk web pages. • Develop plan for central file system for records held within individual departments. • Clear out and organize administrative records in the rolling file system. • Continue writing sections for detailed desk manual. • Facilitate possible November election. • Continue to develop and instigate systems to facilitate efficiency and organization in the City Clerk department. SIGNIFICANT CHANGES: • Hired a Deputy Clerk. G-25 City Clerk Detail for Fiscal Year 2016/2017 10011100 Estimated Difference from Actual Actual Actual Actual Budget Year-End Budget Estimated Year-End 2016 Account Name FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ SALARIES&BENEFITS 51110 REGULAR SALARIES&WAGES 28,074 59,041 52,042 50,932 51,148 76,800 114,423 37,623 49% 51130 OVERTIME SALARIES&WAGES 108 866 78 - 2,500 - - - 0% 51150 ACCRUED SALARIES&WAGES (2,608) 2,308 2,425 126 - - - - 0% 51210 RETIREMENT(PERS) 5,729 13,837 13,506 14,269 15,413 23,977 36,328 12,351 52% 51220 INSURANCE 4,787 10,478 13,550 12,024 11,555 22,821 23,733 912 4% 51230 WORKERS COMPENSATION 1,206 2,473 3,507 2,645 2,653 4,137 6,701 2,564 62% 51240 MEDICARE 425 882 759 851 910 1,418 2,004 586 41% 51250 UNEMPLOYMENT 293 604 641 630 627 977 1,382 405 41% Sub Total Salaries&Benefits 38,013 90,489 86,508 81,476 84,806 130,130 184,571 54,441 42% OPERATIONS&MAINTENANCE 52100 CONTRACTED SERVICES 6,722 5,751 19,354 12,550 15,400 11,500 15,300 3,800 33% 52100 CONTRACTED SERVICES-ELECTIONS 13,370 300 300 7,354 - - 15,000 15,000 100% 52150 LEGAL SERVICES/EXPENSES 10,840 10,033 11,078 8,875 9,500 8,160 9,500 1,340 16% 54100 SUPPLIES 668 1,152 987 2,068 2,500 1,889 2,000 111 6% 54101 POSTAGE 71 58 99 108 100 115 100 (15) -13% 55100 TELEPHONE 359 414 381 387 350 394 350 (44) -11% 56120 EQUIPMENT MAINTENANCE&REPAIR - - 966 129 250 140 200 60 43% 57100 CONFERENCE&TRAINING 2,288 642 720 - 2,300 3,000 4,500 1,500 50% 57300 MEMBERSHIPS&SUBSCRIPTIONS 255 120 130 130 270 185 385 200 108% 61200 PURCHASING ALLOCATION - - - 926 866 866 1,139 273 32% 61410 RENT ALLOCATION - 3,928 3,928 3,937 - - - - 0% 61420 BUILDING MAINTENANCE ALLOCATION 11,711 12,653 13,492 13,323 14,900 14,900 16,167 1,267 9% 61422 IT ALLOCATION - - - - 3,778 3,778 4,552 774 20% 61425 UTILITIES ALLOCATION 2,321 2,545 2,985 2,728 2,964 2,964 2,847 (117) -4% 61500 INSURANCE ALLOCATION 409 413 413 - - - - - 0% Sub Total Operations&Maintenance 49,014 38,008 54,833 52,516 53,178 47,891 72,040 24,149 50% TOTAL DEPARTMENT EXPENSES 11100,11300 87,027 128,498 141,341 133,993 137,984 ; 178,021 256,611 78,590 44% CITY CLERK-ADMINISTRATIVE SERVICES ALLOCATIONS BY FUND 100 GENERAL FUND 52,941 88,058 102,957 17,630 19,029 19,029 35,009 15,980 84% 100 SUCCESSOR AGENCY - - - - 139 139 452 313 225% 105 POLICE - - - 22,168 24,654 24,654 45,210 20,556 83% 105 FIRE - - - 8,040 8,825 8,825 16,726 7,901 90% 203 GARAGE INTERNAL SERVICE 226 298 283 - - - - - 0% 204 PURCHASING INTERNAL SERVICE 3,397 4,477 4,240 - - - - - 0% 205 BILLING AND COLLECTION INTERNAL SERVICE 2,831 3,731 3,534 - - - - - 0% 311 ALEX RORABAUGH RECREATION CENTER - - - - 314 314 674 360 115% 312 DOWNTOWN BUSINESS IMPROVEMENT DISTRICT - - - - 62 62 136 74 119% 640 PARKING ENTERPRISE 2,152 2,835 2,685 494 542 542 917 375 69% 691 MUSEUM - 149 141 1,150 1,263 1,263 2,653 1,390 110% 720 GOLF ENTERPRISE 1,132 - - 157 172 172 317 145 84% 730 CONFERENCE CENTER ENTERPRISE 566 746 707 963 1,057 1,057 2,330 1,273 120% 750 VISIT UKIAH - - - - 451 451 854 403 89% 777 AIRPORT ENTERPRISE 3,737 4,924 4,664 4,184 4,593 4,593 9,919 5,326 116% 800 ELECTRIC ENTERPRISE 10,759 11,043 10,540 44,953 49,341 49,341 98,457 49,116 100% 805 STREET LIGHTING - - - 1,377 1,512 1,512 1,812 300 20% 806 PUBLIC BENEFITS - - - 1,907 2,093 2,093 3,960 1,867 89% 820 WATER ENTERPRISE 4,756 6,267 5,936 8,939 9,812 9,812 17,548 7,736 79% 840 WASTEWATER ENTERPRISE 4,530 5,969 5,654 12,871 14,127 14,127 19,639 5,512 39% TOTAL ADMINISTRATIVE SERVICES ALLOCATIONS 87,027 128,498 141,341 124,833 137,984 137,984 256,611 78,590 57% G-26 BUDGET DETAIL CITY CLERK FISCAL YEAR 2016-17 ACCOUNT NO. 10011100 DEPARTMENT REQUEST 51110 Salaries, Regular $ 114,423 RECLASS City Clerk 1.00 Deputy City Clerk 1.00 Total FTE 2.00 Employee Benefits $ 70,148 51210 Retirement(PERS) $ 36,328 51220 Insurance $ 23,733 51230 Workers Compensation Insurance $ 6,701 51240 Medicare $ 2,004 51250 Unemployment Insurance $ 1,382 52100 Contractual Services $ 15,300 Ukiah Trophies&Gifts-Mayor Plaque. $ 100 Code Publishing Company-Codification of Ordinances. $ 3,000 ECS Imaging, Inc.-Laserfiche. $ 5,500 Integrity Shred LLC-document shredding. $ 700 FileTrail-Organization of City Files. $ 6,000 52100 Contractual Services-Elections $ 15,000 Contracted Services $ 15,000 52150 Legal Services/Expenses $ 9,500 Ukiah Daily Journal-Legal Postings/Notices. $ 9,000 General Miscellaneous. $ 500 54100 Supplies $ 2,000 Office Supplies, Paper,and Equipment. $ 2,000 54101 Postage $ 100 55100 Telephone $ 350 Land line and Fax. 56120 Equipment Maintenance&Repair $ 200 Miscellaneous repairs of office equipment. 57100 Conference&Training $ 4,500 City Clerks Association of California Conference, ESC Imaging,&Notary Training. $ 4,500 57300 Memberships&Subscriptions $ 385 City Clerks Association of California&Notary Dues. 61200 Purchasing Allocation $ 1,139 Charge for Purchasing functions. 61420 Building Maintenance Allocation $ 16,167 Share of maintenance for Civic Center facility. 61422 IT Allocation $ 4,552 Share of Information Technology Services. 61425 Utilities Allocation $ 2,847 Share of Civic Center utilities. DEPARTMENT TOTAL 10011100 $ 256,611 G-27 City Clerk Expenses $300,000 $256,611 $250,000 „!1" $200,000 $178,0 • 41//4 , 4//' Other Funds 17/r/ /// 4; ';',I, $141,3$128,498 41 $1.50,000 Internal Servrce $133,993 „/„„4„;4,1,1,11 Oli',;4i1 Enterprise FurIcis Ifik///— /, 111,q z ////////z/zziiiiiiiiin, /////// oli//// ;Ir',/,/;„//////////// '''''',//'T/;;;; /////////// "'/// ;;;;;;;;;;;,//// General FL.urIcl $1.00,000 $97,02?:,, Total unin „, nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn11111111111111111111111111111111111innunn„Inn„„,„ „„„zzzzz looloonio1111111111111111111111111111111111111111111111111111111111111111111111:::::::::::„..1.1.1.1.1.1.1.1.1.1.1.1.1.1.1.1.1.1.1.1.1.1.1.1.1.1.1.1.0kn //,/„ $50,000 111 11d 11111111111111111111111111111111111111 i1111111111111111111111111111111111111111111111111111111111""""""""""""""""""""""""""""""""""""""""""""""""""".11111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, liiiiiiiiiiiii0000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000VVVVVVVVVVVVVVVVVVVVIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII0 Actual FY Actual FY Actual FY Actual FY l:.:.:.s.thrl.'.).ated 1:.3.L.1c1.ge.t I Y 201.2 201.3 201.4 2015 Year...t rIcl I 201.7 Y 2016 G-28 d � p,G City of Ukiah CITY MANAGER BUDGET Fiscal Year 2016-17 10012100 City Manager BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: Appointed by the City Council to serve as the City's chief administrative officer, the City Manager is responsible for setting goals and providing administrative direction for all City departments in accordance with the policies established by the City Council. The overall departmental objective is to carry out the policies established by the City Council, in an effort to maintain and improve the quality of life in Ukiah. The City Manager's Office Budget includes Economic Development, the Successor Agency (former Redevelopment Agency), General Government Buildings, Visit Ukiah, in addition to Administrative Support and Community Outreach. MAJOR ACCOMPLISHMENTS OF FY 2015-16: • Assist the City Council with the evolution of the Strategic Planning Process. • Completed the initial reorganization of the City Manager's office to effectively provide administrative management for the City operations and services. • Negotiated new three year labor agreements with all employee bargaining groups. • Implemented new organizational communication strategies including regular updates to all team members, individual meetings with all departments/divisions, and suggestion boxes. • Completed core value development with team members. PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • Continue to assist with the development and implementation of the City Council's Strategic Planning. • Reorganize the Finance Department to effectively provide fiscal management support for all City operations and services, including the recruitment of a new Finance Director. • Support the Council with the development of a tax sharing agreement with the County of Mendocino. • Develop and implement new organizational strategies to further embed and strengthen core values within the culture of the agency. • Develop strategies and foster discussions to end the Ukiah Valley Sanitation District's litigation against the City. • Develop a long term delivery plan to stabilize fire and emergency medical services. SIGNIFICANT CHANGES: • None. G-29 City Manager Detail for Fiscal Year 2016/2017 10012100 Difference from Estimated Estimated Year- Actual Actual Actual Actual Budget Year-End Budget End 2016 Account Name FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ % SALARIES&BENEFITS 51110 REGULAR SALARIES&WAGES 113,464 203,255 221,801 254,795 232,806 200,219 289,645 89,426 45% 51150 ACCRUED SALARIES&BENEFITS (224) 24,894 2,228 (12,506) - - - - 0% 51210 RETIREMENT(PERS) 26,374 50,689 56,124 59,629 70,797 55,513 86,522 31,009 56% 51220 INSURANCE 17,925 19,073 25,477 27,903 28,020 20,193 21,001 808 4% 51230 WORKERS COMPENSATION 5,068 9,489 13,570 11,908 11,066 9,379 15,119 5,740 61% 51240 MEDICARE 1,705 2,934 3,198 3,865 3,782 3,208 4,505 1,297 40% 51250 UNEMPLOYMENT 1,230 2,195 2,481 2,834 2,616 2,217 3,118 901 41% 51290 CELL PHONE STIPEND - 102 787 789 787 504 1,068 564 112% Sub Total Salaries&Benefits 165,542 312,632 325,667 349,217 349,874 291,233 420,978 129,745 45% OPERATIONS&MAINTENANCE 52100 CONTRACTED SERVICES 11,648 3,546 1,745 10,574 9,600 1,000 9,600 8,600 860% 54100 SUPPLIES 2,260 5,465 879 409 3,500 500 3,500 3,000 600% 54101 POSTAGE 106 40 24 14 300 100 100 - 0% 55100 TELEPHONE 1,618 1,897 1,446 1,492 1,540 1,540 1,540 - 0% 56300 BUILDING MAINTENANCE&REPAIR - - - - 840 840 - (840) -100% 57100 CONFERENCE&TRAINING 4,266 5,466 5,105 6,052 7,100 7,100 7,100 - 0% 57300 MEMBERSHIPS&SUBSCRIPTIONS 1,430 2,360 205 2,476 2,200 2,200 2,200 - 0% 61200 PURCHASING ALLOCATION - - - 467 436 436 570 134 31% 61410 RENT ALLOCATION - 3,368 3,368 155 - - - - 0% 61420 BUILDING MAINTENANCE ALLOCATION 3,425 10,851 11,570 7,186 12,776 12,776 13,862 1,086 9% 61422 IT ALLOCATION - - - - 5,895 5,895 7,101 1,206 20% 61425 UTILITIES ALLOCATION 679 2,182 2,559 2,437 2,541 2,541 2,441 (100) -4% 61500 INSURANCE ALLOCATION 1,590 1,654 1,654 - - - - - 0% Sub Total Operations&Maintenance 27,021 36,829 28,555 31,263 46,728 34,928 48,014 13,086 37% TOTAL DEPARTMENT EXPENSES 12100 192,563 349,461 354,222 380,480 396,602 326,161 468,992 142,831 44% CITY MANAGER-ADMINISTRATIVE SERVICES ALLOCATIONS BY FUND 100 GENERAL FUND 98,589 172,348 179,945 53,292 54,694 54,694 63,984 9,290 17% 100 SUCCESSOR AGENCY - - - - 399 399 826 427 107% 105 POLICE - - - 67,011 70,863 70,863 82,628 11,765 17% 105 FIRE - - - 24,304 25,366 25,366 30,570 5,204 21% 203 GARAGE INTERNAL SERVICE 1,501 2,880 2,834 - - - - - 0% 204 PURCHASING INTERNAL SERVICE 1,876 3,600 3,542 - - - - - 0% 205 BILLING AND COLLECTION INTERNAL SERVICE 1,688 3,240 3,188 - - - - - 0% 311 ALEX RORABAUGH RECREATION CENTER - - - - 901 901 1,231 330 37% 312 DOWNTOWN BUSINESS IMPROVEMENT DISTRICT - - - - 177 177 248 71 40% 640 PARKING ENTERPRISE 3,751 7,200 7,084 1,493 1,558 1,558 1,675 117 8% 691 MUSEUM - 1,800 1,771 3,477 3,629 3,629 4,849 1,220 34% 720 GOLF ENTERPRISE 2,626 - - 474 495 495 579 84 17% 730 CONFERENCE CENTER ENTERPRISE - - - 2,910 3,037 3,037 4,258 1,221 40% 750 VISIT UKIAH - - - - 1,297 1,297 1,561 264 20% 777 AIRPORT ENTERPRISE 9,379 17,999 17,711 12,648 13,200 13,200 18,127 4,927 37% 800 ELECTRIC ENTERPRISE 37,515 71,997 70,844 135,885 141,819 141,819 179,943 38,124 27% 805 STREET LIGHTING - - - 4,163 4,345 4,345 3,311 (1,034) -24% 806 PUBLIC BENEFITS - - - 5,763 6,015 6,015 7,237 1,222 20% 820 WATER ENTERPRISE 13,130 25,199 24,796 27,022 28,202 28,202 32,072 3,870 14% 840 WASTEWATER ENTERPRISE 22,509 43,198 42,507 38,907 40,606 40,606 35,893 (4,713) -12% TOTAL ADMINISTRATIVE SERVICES ALLOCATIONS 192,564 349,461 354,222 377,349 396,602 396,602 468,992 72,390 18% G-30 BUDGET DETAIL CITY MANAGER FISCAL YEAR 2016-17 ACCOUNT NO. 10012100 DEPARTMENT REQUEST 51110 Salaries, Regular $ 289,645 City Manager 1.00 Senior Management Analyst(0.44 Economic Development) 0.56 Project&Grant Administrator(Part-time,20-hrs/week) 0.50 Total FTE 2.06 Employee Benefits $ 131,333 51210 Retirement(PERS) $ 86,522 51220 Insurance $ 21,001 51230 Workers Compensation Insurance $ 15,119 51240 Medicare $ 4,505 51250 Unemployment Insurance $ 3,118 51290 Cell Phone Stipend $ 1,068 52100 Contractual Services $ 9,600 Studies,inquiries on issues related to community and organizational needs. 54100 Supplies $ 3,500 Miscellaneous Supplies. 54101 Postage $ 100 55100 Telephone $ 1,540 Land line and Fax. 57100 Conference&Training $ 7,100 Annual ICMA Conference. $ 2,000 Annual League of California Cities Conference. $ 1,300 Miscellaneous conferences and training expenses. $ 3,800 57300 Memberships&Subscriptions $ 2,200 ICMA and miscellaneous dues for City Manager. 61200 Purchasing Allocation $ 570 Charge for Purchasing functions. 61420 Building Maintenance Allocation $ 13,862 Share of maintenance for Civic Center facility. 61422 IT Allocation $ 7,101 Share of Information Technology services. 61425 Utilities Allocation $ 2,441 Share of Civic Center Utilities. DEPARTMENT TOTAL 10012100 $ 468,992 G-31 City Manager Expenses $$00000 ^ $468,992 $450,000 $400,000 $380480 $350,000 $300,000 '''''''''''lliflll'I/7'''''':; ''ff://'://://,'://://,'://://,','''' /''''':/://://://':///: ..1' :.',ii.i.i.i.i.?/, _ �m� Other Funds $250,0004'1,'" 1,-//'/////// "/,',/,' //,/,/,:// 't"//"/-ii-- //,/%5%%%F!:::,,- 4fi„'/„!!////////1 ''',/////://;)ehl' 11/1/ht-11, | ��|nterna|SemiceFunds � m�m�EnterpriseFunds $200,000 -- m�m�Genera|Fund $150,000 0 Tota| ,r,rahn'")'''.ra1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111,1,1 $100,000 $50,000 $- Actua|FY Actua| FY Actua| FY Actua| FY Es0mated Budget FY 2012 2013 2014 2015 YeapEndFY 2017 2016 City of Ukiah ADMINISTRATIVE SUPPORT BUDGET FISCAL YEAR 2016-17 10012200 Administrative Support: BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: General administrative support expenses for the operation of the City including administrative support, copy machines, mail room equipment, and office supplies. SIGNIFICANT CHANGES: • None. G-33 Administrative Support Detail for Fiscal Year 2016/2017 10012200 Estimated Difference from Actual Actual Actual Actual Budget Year-End Budget Estimated Year-End 2016 Account Name FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ SALARIES&BENEFITS 51110 REGULAR SALARIES&WAGES 33,171 5,899 3,938 9,189 13,870 17,573 19,738 2,165 12% 51120 NON-REGULAR SALARIES&WAGES - - 1,890 7,960 7,482 9,457 7,200 (2,257) -24% 51130 OVERTIME SALARIES&WAGES - - - - - 173 - (173) -100% 51150 ACCRUED SALARIES&BENEFITS (1,102) - 169 403 - - - - 0% 51210 RETIREMENT(PERS) 7,159 1,482 1,017 2,562 3,876 5,296 4,674 (622) -12% 51220 INSURANCE 9,306 2,089 624 3,344 4,937 5,847 1,724 (4,123) -71% 51230 WORKERS COMPENSATION 1,460 310 340 863 1,111 1,419 1,387 (32) -2% 51240 MEDICARE 499 86 87 265 372 484 412 (72) -15% 51250 UNEMPLOYMENT 354 59 62 205 259 337 284 (53) -16% 51260 FICA - - 120 476 446 569 446 (123) -22% 52190 CELL PHONE STIPEND - - - 51 98 95 - (95) -100% Sub Total Salaries&Benefits 50,847 9,925 8,247 25,320 32,451 41,250 35,865 (5,385) -13% OPERATIONS&MAINTENANCE 54100 SUPPLIES 3,700 4,000 13,100 21,020 15,000 30,000 20,000 (10,000) -33% 55100 TELEPHONE 1,053 900 1,024 2,530 1,805 1,805 - (1,805) -100% 56111 CITY GARAGE-LABOR - - - - 205 205 - 56120 EQUIPMENT MAINTENANCE&REPAIR - 1,500 5,561 7,514 3,000 7,400 - (7,400) -100% 61200 PURCHASING ALLOCATION - - - 603 564 564 1,090 526 93% 61410 RENT ALLOCATION - 1,271 1,271 1,271 - - - - 0% 61420 BUILDING MAINTENANCE ALLOCATION 4,104 4,282 4,365 4,310 5,123 5,123 5,557 434 8% 61422 IT ALLOCATION - - - - 1,889 1,889 2,276 387 20% 61425 UTILITIES ALLOCATION 813 823 965 965 1,019 1,019 979 (40) -4% 61500 INSURANCE ALLOCATION 1,181 1,194 1,194 - - - - - 0% 94500 LEASE PAYMENTS 11,127 12,201 5,723 - 23,400 23,400 23,400 - 0% Sub Total Operations&Maintenance 21,978 26,171 33,203 38,214 52,005 71,405 53,302 (18,103) -25% TOTAL DEPARTMENT EXPENSES 12200 72,825 ; 36,096 41,450 63,534 84,456 112,655 89,167 (23,488) -21% ADMINISTRATIVE SUPPORT-ADMINISTRATIVE SERVICES ALLOCATIONS BY FUND 100 GENERAL FUND 64,035 32,561 37,389 8,825 11,647 11,647 12,165 518 4% 100 SUCCESSOR AGENCY - - - - 85 85 157 72 85% 105 POLICE - - - 11,097 15,090 15,090 15,710 620 4% 105 FIRE - - - 4,025 5,402 5,402 5,812 410 8% 203 GARAGE INTERNAL SERVICE 1,081 541 541 - - - - - 0% 205 BILLING AND COLLECTION INTERNAL SERVICE 1,081 541 541 - - - - - 0% 311 ALEX RORABAUGH RECREATION CENTER - - - - 192 192 234 42 22% 312 DOWNTOWN BUSINESS IMPROVEMENT DISTRICT - - - - 38 38 47 9 24% 640 PARKING ENFORCEMENT ENTERPRISE 72 36 36 247 332 332 318 (14) -4% 691 MUSEUM - - - 576 773 773 922 149 19% 720 GOLF ENTERPRISE 360 - - 79 105 105 110 5 5% 730 CONFERENCE CENTER ENTERPRISE - - - 482 647 647 810 163 25% 777 AIRPORT ENTERPRISE 360 180 180 206 276 276 3,446 3,170 1149% 750 VISIT UKIAH - - - - 2,811 2,811 297 (2,514) -89% 800 ELECTRIC ENTERPRISE 1,801 902 1,429 22,503 30,200 30,200 34,212 4,012 13% 805 STREET LIGHTING - - - 689 925 925 629 (296) -32% 806 PUBLIC BENEFITS - - - 954 1,281 1,281 1,376 95 7% 820 WATER ENTERPRISE 1,081 541 541 4,475 6,006 6,006 6,098 92 2% 840 WASTEWATER ENTERPRISE 1,585 794 794 6,443 8,647 8,647 6,824 (1,823) -21% 969 REDEVELOPMENT 1,369 - - - - - - - 0% TOTAL ADMINISTRATIVE SERVICES ALLOCATIONS 72,825 36,096 41,451 60,601 84,456 84,456 89,167 4,711 6% G-34 BUDGET DETAIL ADMINISTRATIVE SUPPORT FISCAL YEAR 2016-17 ACCOUNT NO. 10012200 DEPARTMENT REQUEST 51110 Salaries, Regular $ 19,738 Receptionist/Clerk(0.30 Recreation Admin,0.10 Parks,0.30 Building Maintenance) 0.30 Community Services Assistant-Part-time,32-Hours/Week(0.64 Recreation Admin.) 0.16 Total FTE 0.46 51120 Non-Regular Salaries $ 7,200 Community Services Assistant-960 Hours(0.07 Recreation Admin.,0.07 Parks,0.07 Golf,0.02 0.23 Building Maintenance) Total FTE 0.23 Employee Benefits $ 8,927 51210 Retirement(PERS) $ 4,674 51220 Insurance $ 1,724 51230 Workers Compensation Insurance $ 1,387 51240 Medicare $ 412 51250 Unemployment Insurance $ 284 51260 FICA $ 446 51290 Cell Phone Stipend $ - 54100 Supplies $ 20,000 Office Supplies, Paper,and Equipment. 61200 Purchasing Allocation $ 1,090 Charge for Purchasing functions. 61420 Building Maintenance Allocation $ 5,557 Share of maintenance for Civic Center facility. 61422 IT Allocation $ 2,276 Share of Information Technology services. 61425 Utilities Allocation $ 979 Share of Civic Center Utilities. 94500 Lease Payments $ 23,400 Lease of three Copy Machines,includes lease,maintenance&supplies. DEPARTMENT TOTAL 10012200 $ 89,167 G-35 Administrative Support Expenses 8E20,000 $112,655 $100,000 $89,167 $80,000 $72,825 41111 cqaz/z/z/z/zz $60,000 1164,004 OnLernall Serviice Funds FnLerprlse Funds $40,000 '0, $36 096 General Fund 0 fotal 004,044 H111111111I $20,000 '2 , 2222 Actual I Y Actual I Y Actual I Y Actual I Y I strrnatecl liudgetLY 2012 2013 2014 2016 Year Fnd FY 2017 2016 G-36 / � ai ii,urt hnr City of Ukiah MISCELLANEOUS GENERAL GOVERNMENT BUDGET Fiscal Year 2016-17 10012400 Miscellaneous General Government BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: General and allocated support expenses for City-Wide functions including miscellaneous contractual services, membership fees, purchasing charges, rental of facilities, billing and collection charges, and property tax administration fees. SIGNIFICANT CHANGES: • None. G-37 Miscellaneous General Government Detail for Fiscal Year 2016/2017 10012400 Estimated Difference from Actual Actual Actual Actual Budget Year-End Budget Estimated Year-End 2016 Account Name FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ % OPERATIONS&MAINTENANCE 52100 CONTRACTED SERVICES 44,576 49,186 92,590 143,143 60,000 90,000 35,000 (55,000) -61% 52301 PROPERTY TAX ADMIN FEE* 50,803 18,348 13,779 8,814 20,000 14,000 20,000 6,000 43% 55210 UTILITIES - 5,150 2,895 5,907 - 3,852 - (3,852) -100% 57300 MEMBERSHIPS&SUBSCRIPTIONS 35,890 38,828 41,676 41,446 40,000 40,000 41,800 1,800 5% 61200 PURCHASING ALLOCATION 74,778 90,581 82,060 2,010 1,879 1,879 7,423 5,544 295% 61300 BILLING&COLLECTION ALLOCATION 82,565 93,078 93,054 1,578 2,815 2,815 2,893 78 3% 61500 INSURANCE ALLOCATION - - - 648,582 16,979 16,979 16,236 (743) -4% 61930 EQUIPMENT RENTAL CHARGES 13,189 13,573 15,702 33,462 20,000 20,000 35,000 15,000 75% Sub Total Operations&Maintenance 301,801 308,743 341,756 884,941 161,673 189,525 158,352 (31,173) -16% TOTAL DEPARTMENT EXPESNES 12400 301,801 308,743 341,756 884,941 161,673 189,525 158,352 (31,173) -16% *Property Tax Admin fee is a direct charge and not to be allocated. MISCELLANEOUS GENERAL GOVERNMENT-ADMINISTRATIVE SERVICES ALLOCATIONS BY FUND 100 GENERAL FUND 301,801 308,743 341,755 145,891 43,848 43,848 18,875 (24,973) -57% 100 SUCCESSOR AGENCY - - - 1,046 137 137 244 107 78% 105 POLICE - - - 183,446 24,420 24,420 24,375 (45) 0% 105 FIRE - - - 66,534 8,741 8,741 9,018 277 3% 311 ALEX RORABAUGH RECREATION CENTER - - - 2,364 311 311 363 52 17% 312 DOWNTOWN BUSINESS IMPROVEMENT DISTRICT - - - 464 61 61 73 12 20% 640 PARKING ENTERPRISE - - - 4,087 537 537 494 (43) -8% 691 MUSEUM - - - 9,519 1,251 1,251 1,430 179 14% 720 GOLF ENTERPRISE - - - 1,298 171 171 171 - 0% 730 CONFERENCE CENTER ENTERPRISE - - - 7,967 1,047 1,047 1,256 209 20% 777 AIRPORT ENTERPRISE - - - 34,625 4,549 4,549 5,348 799 18% 750 VISIT UKIAH - - - 3,403 447 447 460 13 3% 800 ELECTRIC ENTERPRISE - - - 371,993 48,872 48,872 53,083 4,211 9% 805 STREET LIGHTING - - - 11,396 1,497 1,497 977 (520) -35% 806 PUBLIC BENEFITS - - - 15,778 2,073 2,073 2,135 62 3% 820 WATER ENTERPRISE - - - 73,974 9,719 9,719 9,461 (258) -3% 840 WASTEWATER ENTERPRISE - - - 106,510 13,993 13,993 10,589 (3,404) -24% TOTAL ADMINISTRATIVE SERVICES ALLOCATIONS 301,801! 308,743 341,755 1,040,295 161,673 161,673 138,354 (23,319) -14% G-38 BUDGET DETAIL MISCELLANEOUS GENERAL GOVERNMENT FISCAL YEAR 2016-17 ACCOUNT NO. 10012400 DEPARTMENT REQUEST 52100 Contractual Services $ 35,000 Miscellaneous Studies,Appraisals,Surveys,and Property Related Fees $ 10,000 Planning Studies,Annexation,MSRs,etc. $ 25,000 52301 Property Tax Admin Fee $ 20,000 Estimated cost of annual Property Tax Administration Fee from the County. 57300 Memberships&Subscriptions $ 41,800 Mendocino County Agency Formation Commission $ 30,000 Annual League of California Cities membership $ 6,800 Arts Council of Mendocino $ 1,000 Miscellaneous Subscriptions $ 500 Leadership Mendocino $ 1,000 Chamber of Commerce $ 2,500 61200 Purchasing Allocation $ 7,423 Charge for Purchasing functions. 61300 Billing and Collection Allocation $ 2,893 Charge for Billing and Collection functions. 61500 Insurance Allocation $ 16,236 Share of the Citywide costs of liability and property insurance. 61930 Equipment Rental Charges $ 35,000 Use of Conference Center by City departments. DEPARTMENT TOTAL 10012400 $ 158,352 G-39 E/Hscellaneous General Government Expenses $1,200,000 $1,000,000 $88,vA,41 $800,000 4,00 inn lion $600,000 16..410noternall Service Funds 11111111110 (( 01O(oa;oacQI Enterprise Funds AldflOFF, $400,000 $34,4/7/ Genera°Fund $301,801 $308,743 11110] Totall OOO011iOioo /(Onon $189,525 $200,000 odhooOosolo poio, $158,352 $... Actuall FY Actuall FY Actuall FY Actuall FY Estimated Budget FY 2012 2013 2014 20:15 Year-End FY 2017 2016 G-40 y of Ukiah FINANCE DEPARTMENT BUDGET Fiscal Year 2016-17 10013400 Finance-Accounting BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: The Accounting Division of the Finance Department includes the functions of Accounting, Payroll and Accounts Payable. These core functions support the finances of the entire City. Payroll is run every other week and Accounts Payable produces disbursements every week. This division is also responsible for the preparation of the annual audit and support for the development of the City's budget. The financial transactions of the City are tracked and recorded in accordance with generally accepted accounting principles (GAAP). In addition, the Finance Department provides services for billing and collections, meter reading and purchasing. MAJOR ACCOMPLISHMENTS OF FY 2015-16: • Refinanced Water bonds in order to provide savings to water customers. • Completed five year water rate study. PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • Update business license software and bring back in house. • Continue implementation of Opengov and work on expanding Opengov reporting to departments and public. • Complete Wastewater rate study and fee. • Cross-train in Payroll and in other essential functions in order to provide needed backup support for the department. • Complete implementation of automated Public Employees Retirement System reporting. • Recruit a new Finance Director and fill other vacant positions in the department. SIGNIFICANT CHANGES: • None. G-41 Finance -Accounting Detail for Fiscal Year 2016/2017 10013400 Estimated Difference from Estimated Actual Actual Actual Actual Budget Year-End Budget Year-End 2016 Account Name FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ % SALARIES&BENEFITS 51110 REGULAR SALARIES&WAGES 331,924 371,983 425,731 417,052 340,324 315,631 373,067 57,436 18% 51120 NON-REGULAR SALARIES&WAGES - 8,039 42,282 - - - - - 0% 51130 OVERTIME SALARIES&WAGES 218 9,331 1,046 1,569 - 1,553 - (1,553) -100% 51150 ACCRUED SALARIES&BENEFITS 7,877 14,667 (16,131) 5,750 - - - - 0% 51210 RETIREMENT(PERS) 77,715 93,349 100,934 113,332 99,599 92,171 121,197 29,026 31% 51220 INSURANCE 66,563 60,693 50,538 57,612 61,194 57,437 71,350 13,913 24% 51230 WORKERS COMPENSATION 14,761 17,589 28,161 20,058 16,863 15,719 21,243 5,524 35% 51240 MEDICARE 5,137 5,798 6,860 6,536 5,774 5,399 6,346 947 18% 51250 UNEMPLOYMENT 3,583 4,055 5,143 4,775 3,987 3,729 4,376 647 17% 51260 FICA 125 - 2,621 - - - - - 0% 51290 CELL PHONE STIPEND - - 525 831 536 546 154 (392) -72% Sub Total Salaries&Benefits 507,904 585,503 647,712 627,514 528,277 492,185 597,733 105,548 21% OPERATIONS&MAINTENANCE 52100 CONTRACTED SERVICES 45,932 83,048 88,420 81,760 103,000 102,125 113,125 11,000 11% 54100 SUPPLIES 6,996 7,947 7,738 10,895 8,500 8,500 8,500 - 0% 54101 POSTAGE 2,317 2,574 2,609 3,054 2,200 2,075 2,200 125 6% 55100 TELEPHONE 1,194 1,203 1,273 1,252 1,200 940 1,200 260 28% 55210 UTILITIES 2,168 - - - - - - - 0% 56120 EQUIPMENT MAINTENANCE&REPAIR 282 605 847 284 1,500 500 1,500 1,000 200% 56300 BUILDING MAINTENANCE&REPAIR 10,942 - - - - - - - 0% 57100 CONFERENCE&TRAINING 2,343 4,431 2,721 1,323 4,000 4,428 4,500 72 2% 57300 MEMBERSHIPS&SUBSCRIPTIONS 410 410 190 850 850 850 1,220 370 44% 61200 PURCHASING ALLOCATION 74,778 90,581 - 3,786 3,538 3,538 4,805 1,267 36% 61300 BILLING&COLLECTION ALLOCATION 82,565 93,078 - - - - - - 0% 61410 RENT ALLOCATION - 3,909 3,909 3,754 - - - - 0% 61420 BUILDING MAINTENANCE ALLOCATION - 12,593 13,429 12,730 14,830 14,830 16,090 1,260 8% 61422 IT ALLOCATION - - - - 25,692 25,692 30,955 5,263 20% 61425 UTILITIES ALLOCATION - 2,533 2,971 2,436 2,950 2,950 2,834 (116) -4% 61500 INSURANCE ALLOCATION 1,544 1,562 1,562 - - - - - 0% 94700 FINES&PENALTIES - 129 - - - - - - 0% Sub Total Operations&Maintenance 231,471 304,604 125,670 122,124 168,260 166,428 186,929 20,501 12% TOTAL DEPARTMENT EXPENSES 13400 739,375 890,107 773,382 749,638 696,537 658,613 784,662 126,049 19% FINANCE-ACCOUNTING-ADMINISTRATIVE SERVICES ALLOCATIONS BY FUND 100 GENERAL FUND 449,619 600,098 520,692 102,250 96,056 96,056 107,050 10,994 11% 100 SUCCESSOR AGENCY - - - 733 700 700 1,382 682 97% 105 POLICE - - - 128,571 124,454 124,454 138,243 13,789 11% 105 FIRE - - - 46,632 44,549 44,549 51,146 6,597 15% 203 GARAGE INTERNAL SERVICE 4,210 5,917 8,093 - - - - - 0% 204 PURCHASING INTERNAL SERVICE 8,420 11,833 16,186 - - - - - 0% 205 BILLING AND COLLECTION INTERNAL SERVICE 65,954 92,694 126,787 - - - - - 0% 206 DISPATCH ENTERPRISE 4,678 6,574 8,992 - - - - - 0% 311 ALEX RORABAUGH RECREATION CENTER - - - 1,657 1,583 1,583 2,060 477 30% 312 DOWNTOWN BUSINESS IMPROVEMENT DISTRICT - - - 325 311 311 415 104 33% 640 PARKING ENTERPRISE 4,678 6,574 8,992 2,865 2,737 2,737 2,803 66 2% 691 MUSEUM - 3,287 4,496 6,672 6,374 6,374 8,112 1,738 27% 720 GOLF ENTERPRISE 3,274 - - 910 869 869 969 100 12% 730 CONFERENCE CENTER ENTERPRISE 4,210 5,917 8,093 5,584 5,334 5,334 7,124 1,790 34% 777 AIRPORT ENTERPRISE 8,887 12,491 17,085 24,267 23,183 23,183 30,329 7,146 31% 750 VISIT UKIAH - - - 2,385 2,279 2,279 2,612 333 15% 800 ELECTRIC ENTERPRISE 131,652 88,843 103,351 260,717 249,071 249,071 301,060 51,989 21% 805 STREET LIGHTING - - - 7,987 7,630 7,630 5,539 (2,091) -27% 806 PUBLIC BENEFITS - - - 11,058 10,564 10,564 12,108 1,544 15% 820 WATER ENTERPRISE 16,372 23,009 31,472 51,846 49,530 49,530 53,659 4,129 8% 840 WASTEWATER ENTERPRISE 23,388 32,870 44,960 74,649 71,314 71,314 60,053 (11,261) -16% 969 REDEVELOPMENT 13,565 - - - - - - - 0% RDA HOUSING 468 - - - - - - - 0% TOTAL ADMINISTRATIVE SERVICES ALLOCATIONS 739,375 890,107 899,199 729,108 696,537 696,537 784,662 88,125 13% G-42 BUDGET DETAIL ACCOUNTING FISCAL YEAR 2016-17 ACCOUNT NO. 10013400 DEPARTMENT REQUEST 51110 Salaries, Regular $ 373,067 Director of Finance(0.475 Billing&Collections,0.05 Purchasing) 0.475 Finance Controller(0.475 Billing&Collections,0.05 Purchasing) 0.475 Revenue Manager(0.90 Billing&Collections) 0.10 Accountant 1.00 Payroll Officer 1.00 Administrative Analyst 1.00 Accounting Assistant 1.00 Total FTE 5.05 Employee Benefits $ 224,666 51210 Retirement(PERS) $121,197 51220 Insurance $ 71,350 51230 Workers Compensation Insurance $ 21,243 51240 Medicare $ 6,346 51250 Unemployment Insurance $ 4,376 51290 Cell Phone Stipend $ 154 52100 Contractual Services $ 113,125 Sales tax auditing services. $ 2,700 System maintenance fees. $ 40,000 Financial auditing services. $ 35,000 Financial reporting services. $ 2,425 Temporary help. $ 33,000 54100 Supplies $ 8,500 Office Supplies. $ 8,500 54101 Postage $ 2,200 55100 Telephone $ 1,200 Land line and Fax. 56120 Equipment Maintenance&Repair $ 1,500 Miscellaneous repairs of office equipment. 57100 Conference&Training $ 4,500 California Society of Municipal Finance Officers(CSMFO). $ 4,500 57300 Memberships&Subscriptions $ 1,220 Government Finance Officers Association(GFOA). $ 225 CSMFO. $ 480 GFOA Award Program. $ 400 Payroll Association. $ 115 61200 Purchasing Allocation $ 4,805 Charge for Purchasing functions. 61420 Building Maintenance Allocation $ 16,090 Share of maintenance for Civic Center facility. 61422 IT Allocation $ 30,955 Share of Information Technology Services. 61425 Utilities Allocation $ 2,834 Share of Civic Center Utilities. DEPARTMENT TOTAL 10013400 $ 784,662 G-43 Accounting Expenses 6'1000,000 $890,107 $900,000 $800,000 ,$784,662 $658,613 AI $700,000 $000,000 °their Funds $500,000 vat'n t,61111111111118.8.868141111111111111,884,s,,;;;/m/F „„„//6,6;;;%%%//;;;"' 11W4W4AWW4Internall Service Funds $400,000 IIG‘44,(4441:-.nter-prse Funds $300,000 Totall $200 000 v , $100,000 $- Actuall FY Actual 10 Actuall FY Actual F1( Estimated E?,tadget FY201.7 201.2 2013 2014 201.5 Year-End FY 20.16 G-44 ��(IW. III(Ip,,, /d�� 1111��� k. /' J�ti `" Cityof Ukiah CITY ATTORNEY BUDGET Fiscal Year 2016-17 10014000 City Attorney BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: The City of Ukiah contracts with David Rapport, for the provision of City Attorney services, to provide sound, timely and cost effective legal advice and representation to the City Council, Commissions, Boards, City officers and Staff. SIGNIFICANT CHANGES: . None. G-45 City Attorney Detail for Fiscal Year 2016/2017 10014000 Estimated Difference from Estimated Actual Actual Actual Actual Budget Year-End Budget Year-End 2016 Account Name FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ OPERATIONS AND MAINTENANCE 52100 CONTRACTED SERVICES 163,749 121,394 166,590 11,314 145,000 128,520 30,000 (98,520) -77% 52150 LEGAL EXPENSES - - - 116,534 48,600 76,943 135,000 58,057 75% 55100 TELEPHONE 259 265 261 264 300 315 300 (15) -5% 57100 CONFERENCE&TRAINING 1,615 - - - 1,200 1,200 1,200 - 0% 61200 PURCHASING ALLOCATION - - - 6,486 6,061 - 587 587 0% Sub Total Operations&Maintenance 165,623 121,659 166,851 134,598 201,161 206,978 167,087 (39,891) -19% TOTAL DEPARTMENT EXPENSES 14000 165,623 121,659 166,851 134,598 201,161 206,978 167,087 (39,891) -19% CITY ATTORNEY-ADMINISTRATIVE SERVICES ALLOCATIONS BY FUND 100 GENERAL FUND 88,616 44,652 91,767 17,966 27,741 27,741 22,795 (4,946) -18% 100 SUCCESSOR AGENCY - - - 129 202 202 294 92 46% 105 POLICE - - - 22,591 35,942 35,942 29,438 (6,504) -18% 105 FIRE - - - 8,194 12,866 12,866 10,891 (1,975) -15% 204 PURCHASING INTERNAL SERVICE 8,556 8,556 8,343 - - - - - 0% 205 BILLING AND COLLECTIONS INTERNAL SERVICE 8,556 8,556 8,343 - - - - - 0% 311 ALEX RORABAUGH RECREATION CENTER - - - 291 457 457 439 (18) -4% 312 DOWNTOWN BUSINESS IMPROVEMENT DISTRICT - - - 57 90 90 88 (2) -2% 640 PARKING ENTERPRISE 1,711 1,711 1,669 503 790 790 597 (193) -24% 691 MUSEUM - - - 1,172 1,841 1,841 1,727 (114) -6% 720 GOLF ENTERPRISE - - - 160 251 251 206 (45) -18% 730 CONFERENCE CENTER ENTERPRISE - - - 981 1,541 1,541 1,517 (24) -2% 750 VISIT UKIAH - - - 419 658 658 556 (102) -16% 777 AIRPORT ENTERPRISE 3,423 3,423 3,337 4,264 6,695 6,695 6,458 (237) -4% 800 ELECTRIC ENTERPRISE 20,535 20,535 20,022 45,811 71,932 71,932 64,108 (7,824) -11% 805 STREET LIGHTING - - - 1,403 2,204 2,204 1,180 (1,024) -46% 806 PUBLIC BENEFIT - - - 1,943 3,051 3,051 2,578 (473) -16% 820 WATER ENTERPRISE 17,113 17,113 16,685 9,110 14,304 14,304 11,426 (2,878) -20% 840 WASTEWATER ENTERPRISE 17,113 17,113 16,685 13,117 20,596 20,596 12,788 (7,808) -38% TOTAL ADMINISTRATIVE SERVICES ALLOCATIONS 165,623 121,659 166,851 128,111 201,161 201,161 167,087 (34,075) -17% G-46 BUDGET DETAIL CITY ATTORNEY FISCAL YEAR 2016-17 ACCOUNT NO. 10014000 DEPARTMENT REQUEST 52100 Contractual Services $ 30,000 Legal Contract Services. 52150 Legal Expenses $ 135,000 Additional Legal support. 55100 Telephone $ 300 Land line and Fax. 57100 Conference&Training $ 1,200 Expenses for League of California Cities Annual Conference. 61200 Purchasing Allocation $ 587 Charges for Purchasing functions. DEPARTMENT TOTAL 10014000 $ 167,087 G-47 Ctiy Attorney Expenses $250,000 $206,978 $200,000 11 , $165,623 , $166,851 /''''' ''"""'11, • • 7 j $1.50,000 ''''1(1" ' °- $134 59• , -././."""'''''""/ X 1#, 11/// 20,D/',y,v1,111, Other Funds21 ? ,,,,,„„ 17 / //////// / o.i),44;i1e,,,),;,://,,,/iiii/f/i// 4,;;;,,„0, /---zz //,/////,,,„/ y7,,,,::::::::::::././././/;;;;;),1:: 116iimipti internal Service / $100,000 1"PP P/t/P/PPPP/z; %/:P/P "/P"///z/p/z ,- ' A Pgr,::::::::.;;;;::::,:: :y1 Funds 1/ ,,,,,,,,,,,,,„„„„f) / fi '',:/„://://///////; /)11,111,11 IINNAININAI'-'''''"' Enterprise Funds `, ""/ /-"/""" '1'''''uliP,',,,4„„/"';p„-,/,,,,,,,,,,,///////P%7A,,0',11'1::/101101111111111111111111111111111111111111111111111111111111111110;:',1441, /// //,,P1/111;',0i011'111(11'''''111;p011,11,t14;,1ki4,„ /'%t" 11000000000000000000000101110101 ',/,'," /,„„11,1111„, 111'1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111,1111111111111111111111111111111111111111111.11,V111,,,,,,„ ,////;;;;;; /'"/,,,,,„111;1111011il'""""'"I'1111111101111110110101101/1/10Z':-,4104. ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, General Fund IlLdPoliiiiilliilliillilliilliilliilliilliilliilliilliilliilliilliilliilliilliilliilliilliililliiiiilliilliilliilliilliilliilliilliilliilliilliilli111101011J1010000010000000000000000000000000000000000000000000000,000000000000000000000000000000000 1100100,100,10,y,y,y,y,,,000000,00,10,1,000,111,111,1,001.010,,,,,00.1,01.01,110.010,111,..1,10,111,10,1,000011,1,1,0,111,10,111,10,111,111,110001,111,111,111,111,10000,1,10,0,014000010100000000000,0000001.1001.100,1,111,111,11,00,111,111,1,00.10100,1,10000,1,0,0000,111,000000,10,0,000,000.1,00,1,,y,40,1,1100,11000.1,10,1,11,0,0,1,1,0001,00,1ppy,01,1100,111,11,1100,01,00,1,0,0,01,....,0010,1,000,10,1,1,1 Actual FY Actual FY Actual FY Actual FY Estimated Budget FY 2012 2013 2014 2015 Year-End FY 2017 2016 G-48 1*. ) City of Ukiah TREASURY MANAGEMENT BUDGET Fiscal Year 2016-17 10015100 Treasury Management BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: The Elected City Treasurer performs an oversight role for the investing of all public funds for the City of Ukiah, in concert with the City's Financial Department and Director of Finance. The City of Ukiah's investments are professionally managed by Public Financial Management, Inc. (The PFM Group) in accordance with investment policies adopted by the City of Ukiah City Council. These investment policies conform to both Federal and State laws governing investments of public funds. The City Council appoints an investment committee consisting of the Treasurer and City staff, as well as public members, who advise the City Council with regard to investment policies and oversight. SIGNIFICANT CHANGES: • None. G-49 Treasury Management Detail for Fiscal Year 2016/2017 10015100 Estimated Difference from Estimated Actual Actual Actual Actual Budget Year-End Budget Year-End 2016 Account Name FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ SALARIES&BENEFITS 51110 REGULAR SALARIES&WAGES 3,274 3,600 3,610 3,610 3,600 3,600 3,600 - 0% 51220 INSURANCE 3,862 6,330 1,231 1,234 1,228 1,228 1,326 98 8% 51230 WORKERS COMPENSATION 135 189 252 203 205 205 239 34 17% 51240 MEDICARE 48 52 52 57 70 70 72 2 3% 51260 FICA 203 223 224 264 300 300 306 6 2% Sub Total Salaries&Benefits 7,522 10,394 5,369 5,368 5,403 5,403 5,543 140 3% OPERATIONS&MAINTENANCE 52100 CONTRACTED SERVICES 78,141 86,800 69,471 80,615 80,000 72,000 80,000 8,000 11% 57300 MEMBERSHIPS&SUBSCRIPTIONS 155 175 155 - - - - - 0% 61200 PURCHASING ALLOCATION - - - 2,680 2,505 2,505 4,181 1,676 67% 61422 IT ALLOCATION - - - - 1,436 1,436 1,730 294 20% 61500 INSURANCE ALLOCATION 45 46 46 - - - - - 0% Sub Total Operations&Maintenance 78,341 87,021 69,672 83,295 83,941 75,941 85,911 9,970 13% TOTAL DEPARTMENT EXPENSES 15100 85,863 97,415 75,041 88,663 89,344 81,344 91,454 10,110 12% TREASURY MANAGEMENT-ADMINISTRATIVE SERVICES ALLOCATIONS BY FUND 100 GENERAL FUND 22,764 45,301 34,895 6,618 6,877 6,877 8,190 1,313 19% 204 PURCHASING INTERNAL SERVICE 195 97 75 - - - - - 0% 205 BILLING AND COLLECTION INTERNAL SERVICE 584 487 375 - - - - - 0% 206 DISPATCH INTERNAL SERVICE 195 195 150 - - - - - 0% 251 SPECIAL PROJECTS 3,019 2,728 2,101 - - - - - 0% 640 PARKING ENTERPRISE - - - 227 236 236 191 (45) -19% 730 CONFERENCE CENTER ENTERPRISE - 97 75 67 70 70 24 (46) -66% 777 AIRPORT ENTERPRISE 97 97 75 374 389 389 368 (21) -5% 800 ELECTRIC ENTERPRISE 20,059 15,684 12,082 24,290 25,239 25,239 25,391 152 1% 805 STREET LIGHTING 779 779 600 883 917 917 912 (5) -1% 806 PUBLIC BENEFITS 2,240 1,753 1,351 12 13 13 - (13) -100% 820 WATER ENTERPRISE 1,071 779 600 13,922 14,466 14,466 16,135 1,669 12% 840 WASTEWATER ENTERPRISE 16,164 15,586 12,007 39,591 41,138 41,138 40,244 (894) -2% 841 CITY-WASTEWATER CAPITAL 974 584 450 - - - - - 0% 842 CITY-WASTEWATER RATE STABILIZATION 3,019 5,163 3,977 - - - - - 0% 940 UVSD SPECIAL FUND 1,363 2,046 1,576 - - - - - 0% 942 UVSD RATE STABILIZATION 3,311 5,260 4,052 - - - - - 0% 943 UVSD CAPITAL IMPROVEMENT 97 682 525 - - - - - 0% 969 REDEVELOPMENT 9,932 - - - - - - - 0% 300 PARK DEVELOPMENT - 97 75 - - - - - 0% TOTAL ADMINISTRATIVE SERVICES ALLOCATIONS 85,863 97,415 75,041 85,984 89,344 89,344 91,454 2,110 2% G-50 BUDGET DETAIL TREASURY MANAGEMENT FISCAL YEAR 2016-17 ACCOUNT NO. 10015100 DEPARTMENT REQUEST 51110 Salaries, Regular $ 3,600 12 months of elected City Treasurer salary($300/month). Employee Benefits $ 1,943 51220 Insurance $ 1,326 51230 Workers Compensation Insurance $ 239 51240 Medicare $ 72 51260 FICA $ 306 52100 Contractual Services $ 80,000 Public Financial Management. $ 80,000 61200 Purchasing Allocation $ 4,181 Charge for Purchasing functions. 61422 IT Allocation $ 1,730 Share of Information Technology services. DEPARTMENT TOTAL 10015100 $ 91,454 G-51 Treasurer Expenses $120,000 $97,415 $'1.00,000 $91,454 $85,863 „R,, 11117ill„ 0a1111111111111111111111111111111111111111h,11, $88,663 e, 6.,„**01rtl'11111111111111111111111111111111111111111;11111111111111111111111111„ , , . $81,344 ' $80,000 01.1-)er II 1.1r)ds , 11,)", $60,000 iliO,Iggggggggggq0111n l a r r)a I Service II 1.1r)ds i(hoo...,04 En lorprise II 1.1r)ds $40,000 ,Id ----, General 1rd 111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111',„,,,f $20,000 , , ",', ,,,foorrr(00,v‘p,f,of(0,,,,001,110,1f41g11;,,,,, $ 11,11111)11111111,1111,1111111,111 Actual FY Actual FY Actual FY Actual FY Estimated Budget FY 2012 2013 2014 2015 Year End FY 2017 2016 G-52 01110nuainnm 1111MI'mmo°4n rlijkl) ell l 'qiiip%I til . f / 0 0 404. City o Ukiah NI ffIla,.,,1111111/1,111.1111111/1,111.11,,11»,,,,, 1111111/1,111.1111111/1,111.1111111/1,111.1111111/11 HUMAN RESOURCES/RISK MANAGEMENT BUDGET Fiscal Year 2016-17 10016100 Human Resources/Risk Management DEPARTMENT PURPOSE: The Human Resources and Risk Management Department consists of two full-time employees and one part-time employee responsible for providing professional support services to all General Fund Departments and Enterprise operations for the recruitment, retention and development of a viable, skilled workforce. In addition, we provide customer service, support and training to 175 allocated full- time employees (FTEs) and approximately 25 allocated part-time employees through administration of the City's labor relations and employee benefit programs. The Department also identifies potential areas of risk to the City and audits current practices to ensure the elimination or reduction of those risks; to ensure proper levels of insurance are acquired for contracts and/or lease of facilities on behalf of the City, and perform claims investigations to identify causes and develop preventive solutions to eliminate recurrence of risk. MAJOR ACCOMPLISHMENTS FOR FY 2015-16: • Successful negotiation of 7 new, three-year labor contracts. • Successful conversion from Anthem Blue Cross to REMIF Self-Funded Anthem Blue Cross plan for all employees, elected officials, and retirees, saving approximately 8% in premiums in first year. • Ongoing enhancements and maintenance of HR/Payroll MUNIS module. • Ongoing update of City of Ukiah Employee Manual in progress for compliance with current laws, including legal review and proposed edits received from labor law firm on existing policies. Draft Social Media policy written and ready for review process. • Implementation of the "Exceptional Employee Program" PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • Completion of a comprehensive revision/update of City of Ukiah Employee Manual for compliance with current laws. • Analysis and implementation of electronic timekeeping via the MUNIS HR/Payroll module. • Update of employee ID cards. • Analysis and implementation of online employment application software. SIGNIFICANT CHANGES: • Add a full-time Management Analyst. G-53 Human Resources/Risk Management Detail for Fiscal Year 2016/2017 10016100 Estimated Difference from Estimated Actual Actual Actual Actual Budget Year-End Budget Year-End 2016 Account Name FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ SALARIES&BENEFITS 51110 REGULAR SALARIES&WAGES 188,326 212,244 234,317 241,405 252,293 261,744 265,429 3,685 1% 51120 NON-REGULAR SALARIES&WAGES - - - 1,026 - 52 - (52) -100% 51130 OVERTIME SALARIES&WAGES (293) 10,654 - - - - - - 0% 51150 ACCRUED SALARIES&BENEFITS - - (3,354) 9,598 - - - - 0% 51210 RETIREMENT(PERS) 45,017 54,112 56,706 62,894 73,813 73,128 83,728 10,600 14% 51220 INSURANCE 28,977 21,164 17,336 19,748 24,975 28,994 33,938 4,944 17% 51230 WORKERS COMPENSATION 8,694 10,109 14,051 11,064 11,555 12,366 14,578 2,212 18% 51240 MEDICARE 2,881 3,140 3,353 3,653 3,940 4,220 4,339 119 3% 51250 UNEMPLOYMENT 2,110 2,332 2,527 2,634 2,727 2,924 3,001 77 3% 51290 CELL PHONE STIPEND - 123 1,046 1,085 1,290 1,301 1,274 (27) -2% Sub Total Salaries&Benefits 275,712 313,878 325,982 353,107 370,593 384,729 406,287 21,558 6% OPERATIONS&MAINTENANCE 52100 CONTRACTED SERVICES 21,785 35,029 35,571 3,278 36,400 16,000 14,400 (1,600) -10% 52151 AFLAC&PERS INSUR ADMIN FEES - 2,074 4,559 4,817 5,500 5,500 5,500 - 0% 54100 SUPPLIES 11,811 4,877 - 173 - - - - 0% 54101 POSTAGE 753 814 1,217 752 900 900 800 (100) -11% 54160 HR-SPECIAL SUPPLIES - 1,256 2,075 1,706 2,000 2,000 2,000 - 0% 54161 HR-BACKGROUND&PHYSICALS - 3,606 10,943 4,489 5,000 5,000 5,000 - 0% 54162 HR-ADVERTISING - 6,250 13,098 16,229 10,000 22,000 10,000 (12,000) -55% 54163 HR-INTERVIEW SUPPLIES - 645 1,195 1,213 800 800 800 - 0% 54164 HR-FORMS&OTHER DIV.EXP. - 381 8,962 3,407 3,000 3,000 8,000 5,000 167% 54165 HR-NEW EMPLOYEE FINGERPRINT - 1,256 1,252 302 700 700 700 - 0% 54166 HR-DOT TESTING PROGRAM - 1,528 1,630 3,621 1,652 1,652 1,652 - 0% 54167 HR-EMPLOYEE DEVELOPMENT - - - - 13,200 13,200 12,000 (1,200) -9% 55100 TELEPHONE 1,342 1,284 1,072 814 800 800 800 - 0% 57100 CONFERENCE&TRAINING 3,086 6,948 4,696 2,573 5,400 4,200 5,400 1,200 29% 57300 MEMBERSHIPS&SUBSCRIPTIONS 6,400 6,689 6,182 7,557 7,285 2,985 3,000 15 1% 61200 PURCHASING ALLOCATION - - - 1,387 1,296 1,296 258 (1,038) 0% 61410 RENT ALLOCATION - 1,742 1,742 1,863 - - - - 0% 61420 BUILDING MAINTENANCE ALLOCATION 5,627 5,613 5,984 6,322 6,607 6,607 7,169 562 9% 61422 IT ALLOCATION - - - - 9,446 9,446 11,380 1,934 20% 61425 UTILITIES ALLOCATION 1,115 1,129 1,324 1,416 1,314 1,314 1,262 (52) -4% 61500 INSURANCE ALLOCATION 999 1,011 1,011 - - - - - 0% Sub Total Operations&Maintenance 52,918 82,131 102,513 61,918 111,300 97,400 90,121 (7,279) -7% TOTAL DEPARTMENT EXPENSES 16100 328,630 396,008 428,495 415,025 481,893 482,129 496,408 14,279 3% HUMAN RESOURCES/RISK MANAGEMENT-ADMINISTRATIVE SERVICES ALLOCATIONS BY FUND 100 GENERAL FUND 241,491 304,435 318,802 126,564 147,449 147,449 151,890 4,441 3% 105 POLICE - - - 107,385 125,105 125,105 128,873 3,768 3% 105 FIRE - - - 29,455 34,315 34,315 35,349 1,034 3% 203 GARAGE INTERNAL SERVICE 1,002 1,073 1,285 - - - - - 0% 204 PURCHASING INTERNAL SERVICE 1,002 1,073 1,285 - - - - - 0% 205 BILLING AND COLLECTION INTERNAL SERVICE 8,013 8,585 10,284 - - - - - 0% 206 DISPATCH INTERNAL SERVICE 8,347 8,943 10,712 - - - - - 0% 311 ALEX RORABAUGH RECREATION CENTER - - - 608 708 708 729 21 3% 640 PARKING ENTERPRISE 1,669 1,789 2,142 - - - - - 0% 691 MUSEUM - 7,154 8,570 10,197 11,880 11,880 12,237 357 3% 720 GOLF ENTERPRISE 6,677 - - 1,189 1,385 1,385 1,427 42 3% 730 CONFERENCE CENTER ENTERPRISE 5,008 5,366 6,427 7,159 8,340 8,340 13,442 5,102 61% 777 AIRPORT ENTERPRISE 16,693 17,885 21,425 11,201 13,049 13,049 8,592 (4,457) -34% 750 VISIT UKIAH - - - 1,321 1,539 1,539 1,585 46 3% 800 ELECTRIC ENTERPRISE 17,027 18,243 21,853 45,543 53,058 53,058 54,656 1,598 3% 805 STREET LIGHTING - - - 3,038 3,539 3,539 3,646 107 3% 820 WATER ENTERPRISE 10,016 10,731 12,855 33,338 38,840 38,840 40,009 1,169 3% 840 WASTEWATER ENTERPRISE 10,016 10,731 12,855 36,640 42,687 42,687 43,972 1,285 3% 969 REDEVELOPMENT 1,669 - - - - - - - 0% TOTAL ADMINISTRATIVE SERVICES ALLOCATIONS 328,630 396,008 428,495 413,638 481,893 481,893 496,408 14,515 3% G-54 BUDGET DETAIL HUMAN RESOURCES/RISK MANAGEMENT FISCAL YEAR 2016-17 ACCOUNT NO.10016100 DEPARTMENT REQUEST 51110 Salaries,Regular $ 265,429 Director of Human Resources 1.00 Senior Management Analyst 1.00 Administrative Secretary/Human Resources Assistant(0.10 Garage,0.15 Landfill,0.15 Water 0.45 Admin.,0.15 Wastewater Admin.) Total FTE 2.45 Employee Benefits $ 140,858 51210 Retirement(PERS) $ 83,728 51220 Insurance $ 33,938 51230 Workers Compensation Insurance $ 14,578 51240 Medicare $ 4,339 51250 Unemployment Insurance $ 3,001 51290 Cell Phone Stipend $ 1,274 52100 Contractual Services $ 14,400 Labor Attorney legal services. $ 10,000 Munis Maintenance Allocation. $ 4,000 Integrity Shredding Monthly Services. $ 400 52151 AFLAC&PERS Administrative Fees $ 5,500 54101 Postage $ 800 Supplies&Other Division Expenses $ 40,152 54160 Special Supplies-Office supplies;Paper and food supplies for employee training and development. $ 2,000 54161 Background&Physicals. $ 5,000 54162 Advertising. $ 10,000 54163 Interview Supplies. $ 800 54164 Forms&Other Division Expenses.(New Employee ID Cards and Printer) $ 8,000 54165 New Employee Fingerprints/Livescans. $ 700 54166 DOT Testing Program-random drug&alcohol testing for commercial drivers licenses. $ 1,652 54167 Employee Development-Succession Planning;Employee Recognition(Holiday Party,Picnic& Service Pins);and Employee Training. $ 12,000 55100 Telephone $ 800 Land line and Fax. 57100 Conference&Training $ 5,400 Munis User's Bi-Annual Training. $ 2,500 Libert Cassidy HR Training. $ 1,200 PERS Annual Training Forum. $ 900 Nor-Cal HR Manager Training. $ 600 Labor/Risk Webinars. $ 200 57300 Memberships&Subscriptions $ 3,000 FLSA,ADA,&Leave/Disability Annual Subscription Renewal. $ 1,300 CALPELRA Annual Memberships for HR Director&Analyst. $ 700 Libert Cassidy Library Annual Subscriptions. $ 1,000 61200 Purchasing Allocation $ 258 Charge for Purchasing functions. 61420 Building Maintenance Allocation $ 7,169 Share of maintenance for Civic Center facility. 61422 IT Allocation $ 11,380 Share of Information Technology services. 61425 Utilities Allocation $ 1,262 Share of Civic Center Utilities. DEPARTMENT TOTAL 10016100 $ 496,408 G-55 HUMAN RESOURCES/RISK MANAGEMENT EXPENSES $600,000 $496,408 $500,000 $482,129 0 $428,495 $415,025 $400,000 $3281 '""'''''''' ./".x/..,?/:/..,,,,,,,, / ,s,54, . . Other Funds $300,000 r ,,„„„„:04yigh,ii,,, IN,fropirrmIrt,,,,,,,,„,,,„,,----/ ;/ „„,/(,/,, ,,,,,,,,pi::4,,,,,zotelor,,,, , t, 1444;4 I nte rn a I S e nu rce F it ri cis ii 11 I ' M H IIIIIII' i11110611111111111 ii 'l'I'L'644'n I IIIIIIIIIII 1 ,,iiiiiiip ill II I I rii 41114 Irii.,;;,,,",',/4 F.nte rpr'I's e i'L.I.rids $200,000 i-iiiilhijr'''Via111111111111111111110mumn I k 1 , -i,,ii- General Fund o total 1.00000 00000001 pp ina 40111111E1M 111111 1111111 1111101111111 III 1101111110 1111011IIIIIIIIIIIIIIIIIIIIIIIIIIII111111111111 1111111111111111111111111111111 1111111111I 1111111W1111111111 IIIIIIIIIIIIIIIIII1111111 11111111111111 1111111111111111111011 IIIIIIIIIIIIIIIIIIII111111111W1111 1111111111111111111111111111E11111111 IlIlIllIllIll 1111111111 111111 I 111111 111101 e., Actual l'Y Act U.a I l'Y A Ct Li a I l'Y Act U.a I l'Y 1:.:::st[mated Budget l'Y 201.2 201.3 201.4 201.5 Yea r-F.rid l'Y 201.7 201.6 G-56 d � p,G City of Ukiah BUSINESS, ECONOMIC, GRANT AND HOUSING SERVICES BUDGET Fiscal Year 2016-17 10017100 Business, Economic, Grant and Housing Services DEPARTMENT PURPOSE: The Economic Development team has continued to significantly improve the level of support for business activity, resulting in the creation and retention of businesses and jobs. By leveraging multiple cross-department disciplines on an as-needed basis, the team maximizes staff expertise while efficiently addressing business, economic, grant and housing services. Personnel costs attributed to the Ukiah Successor Agency are reimbursed through the Redevelopment Agency dissolution process. MAJOR ACCOMPLISHMENTS OF FY 2015-16: • Continued to administer the Business Liaison Program, which facilitates development and provides a single point of contact for those embarking on commercial endeavors. • Attended real estate caravans with realtors to stimulate economic development and educate the group regarding Ukiah-area projects and resources. • Created new resource documents to facilitate business recruitment and retention. • Facilitated pre-development meetings for commercial real estate investors and new business projects, significantly reducing the likelihood of unanticipated development challenges for the clients. • Continued to assist with the development of important community infrastructure, including the build-out of the Redwood Business Park, the Rail Trail, the Downtown Streetscape Project, and more. • Facilitated the development of the new Ukiah courthouse and its site. • Developed the Single-Family Rehab Program, which provides low-interest loans for the replacement of mobile and manufactured homes. • Worked with other City Departments and agencies to secure the development of an affordable senior housing complex on Cleveland Lane. • Worked with Tesla Motors to develop a supercharger site in the downtown. • Worked to make Property Assessed Clean Energy Programs available within the City of Ukiah. • Developed a development fee deferral program. • Solicited a downtown hotel feasibility study to facilitate private investment in and help revitalize the downtown. • Collaborated with local organizations and the public to develop a public art policy. • Facilitated the establishment of the emergency winter homeless shelter, as well as the development of permanent housing for the homeless. • Solicited an RFP for the development of two City-owned parcels and Main and Norton Streets for market-rate housing. PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • Continue to facilitate the development of the Costco, courthouse, PEP Senior Housing, and G-57 Downtown Streetscape Projects . • Continue to facilitate the development of housing, both affordable and market-rate, in the City of Ukiah. • Develop and implement an improved parking plan for the downtown area by evaluating the recommendations of the existing parking study to determine relevancy with the changed downtown business climate. • Continue to seek grant funding to facilitate economic development in the Ukiah area. • Continue outreach to and collaboration with the real estate and business communities, as well as other Ukiah-area organizations and agencies. • Continue to facilitate private investment in the areas of housing and commercial, and industrial development. • Continue to develop business and economic resources and make available on the City Website. • Facilitate the discussion with stakeholders related to the possible reuse of the existing Courthouse site. • Engage with property owners in the downtown when persistent vacancies exist. SIGNIFICANT CHANGES: • None. G-58 Business, Economic, Grant and Housing Services Detail for Fiscal Year FY 2016/2017 10017100 Estimated Difference from Estimated Actual Actual Actual Actual Budget Year-End Budget Year-End 2016 Account Name FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ % 46116 MISCELLANEOUS REIMBURSABLE REVENUE* - (1,912) - - (25,000) (39,650) (15,000) SALARIES&BENEFITS 51110 REGULAR SALARIES&WAGES - 127,791 190,143 135,706 176,997 58,127 104,214 46,087 79% 51120 NON-REGULAR SALARIES&WAGES - 797 - - - - - - 0% 51130 OVERTIME SALARIES&WAGES - - - 296 - - - 51150 ACCRUED SALARIES&BENEFITS - 22,154 (9,122) (9,175) - - - - 0% 51210 RETIREMENT(PERS) - 32,551 42,686 36,658 52,365 17,955 30,133 12,178 68% 51220 INSURANCE - 11,984 9,892 15,113 16,982 3,144 1,101 (2,043) -65% 51230 WORKERS COMPENSATION - 6,069 11,021 6,359 8,187 2,595 5,108 2,513 97% 51240 MEDICARE - 1,766 2,455 2,131 2,804 889 1,528 639 72% 51250 UNEMPLOYMENT - 1,388 2,013 1,514 1,936 613 1,053 440 72% 51260 FICA - 154 - - 229 - - - 0% 51290 CELL PHONE STIPEND - - 1,247 214 229 7 7 - 0% Sub Total Salaries&Benefits - 204,654 250,335 188,816 259,729 83,330 143,144 59,814 32% OPERATIONS&MAINTENANCE 52100 CONTRACTED SERVICES - 15,600 13,705 13,428 43,500 20,000 37,000 17,000 85% 52510 ADVERTISING&PROMOTION - - - - 1,000 500 - (500) -100% 54100 SUPPLIES 125 4,928 90 2,563 6,600 2,000 2,000 - 0% 54101 POSTAGE - - 0.46 42 750 750 750 - 0% 55100 TELEPHONE - 531 113 128 - - - - 0% 55210 UTILITIES - 2,156 2,358 1,470 - - - - 0% 57100 CONFERENCE&TRAINING - 1,509 1,182 1,267 1,500 1,200 1,500 300 25% 57300 MEMBERSHIPS&SUBSCRIPTIONS - 465 465 465 1,000 930 1,000 70 8% 61200 PURCHASING ALLOCATION - - - 1,679 1,568 1,568 829 (739) -47% 61422 IT ALLOCATION - - - - 9,068 9,068 10,925 1,857 20% 61500 INSURANCE ALLOCATION - - - - 896 896 809 (87) -10% Sub Total Operations&Maintenance 125 25,189 17,913 21,041 65,882 36,912 54,813 17,901 48% TOTAL DEPARTMENT EXPENSES 17100 125 229,843 268,248 209,857 325,611 120,242 197,957 77,715 65% *Grant Activity Delivery/Successor Agency Personnel Cost Reimbursement/TOT 10%Admin Reimbursement **Personnel costs attributed to the Ukiah Successor Agency are reimbursed through the RDA dissolution process. G-59 BUDGET DETAIL BUSINESS, ECONOMIC,GRANT AND HOUSING SERVICES FISCAL YEAR 2016-17 ACCOUNT NO. 10017100 DEPARTMENT REQUEST 51110 Salaries $ 104,214 Senior Management Analyst(0.56 City Manager) 0.44 Facilities Administrator(0.48 Conference Center,0.50 Building Maintenance) 0.02 Project and Grant Administrator-Part-time,20-Hour/Week 0.50 Total FTE 0.96 Employee Benefits $ 38,930 51210 Retirement(PERS) $ 30,133 51220 Insurance $ 1,101 51230 Workers Compensation Insurance $ 5,108 51240 Medicare $ 1,528 51250 Unemployment Insurance $ 1,053 51290 Cell Phone Stipend $ 7 52100 Contractual Services $ 37,000 Community Development Commission Service Contract. $ 25,000 Economic Development Consulting and Miscellaneous Services. $ 12,000 54100 Supplies $ 2,000 Office Supplies, Paper,and Equipment. 54101 Postage $ 750 57100 Conference&Training $ 1,500 California Association for Local Economic Development Conference and various regional trainings. 57300 Memberships&Subscriptions $ 1,000 California Business Expansion and Retention and other miscellaneous. 61200 Purchasing Allocation $ 829 Charge for Purchasing functions. 61422 IT Allocation $ 10,925 Share of Information Technology Services. 61500 Insurance Allocation $ 809 Share of the Citywide costs of liability and property insurance. DEPARTMENT TOTAL 10017100 $ 197,957 G-60 Business, Economic, Grant and Housing Services Expenses $300,000 $268,248 $250,000 $229,843„ „„er°,0:"'"17Hou r Immuonoloon0001 0'''''''''[11 rh MINIP 01001 h $209 857 1111111111111111111111111 11"F olhouloonnoloolollolloo 1 looll ' Egou 1111111111111111111 oll lo molollool000mo gomuomollooml ommupd,0 $197,957 5200,000 Mei in ion oil olli 1 00100000.,00m ogia00100 oda onoi_Jononoo iv, /. 010111111111111111181111111111111111111111111111111111111111111111000111111100111110vVVRIIIIIIIIiiiiiiiiii 1 iiiiiiiiIIIITIIIIIIIIIIIIIII1111111111111111111111111 ,,,i' .. ,,IIIIIIIIIIIIIIIIIIIIIIIIIIII11111111111111110101111111111111 ig;ovonio olLooliiiiiiii iiiiiRoolool'h— OM00000VLVVVt00100IVil lo, 1111:11111111111117:11:11 ,e0e,00110111111111111111111111111111111 $1b0,000 ,,b1000000010100001111111:111111111,1,,,11,11;;;IIIII,ilooroloo...dillal 11111111111101111111111111111111111111111111:110111 i 11111:111111,111''4'11111 111111111111111111111111111111"11'llr'41 11 III itvom 1 0010100 I LI 11,11,1111111111111 re, 11111;0, 000100°°LEILIIIIIIIIVI 0 IIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIII1 1111111 11111111111111111111111111 11111111111111111111111111111 111113,1:11111110111100011111 10 ojjj a oil 0 uounua I $13juilioniumninininon onions'111111 Generall Fund io,!1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 II 1 1 1 1 1 1 I sY, 1111211111111111111111111111111111111111111111111111111111111111111111111111111111111111 . Fotall $100,000 1'...,00Ing111111111111111111111111 I i1111111111111 1111111111111111111111111111111111111111111111111111111111111111111111111111 iii11111111101111111111111:111111111111111111111111111111111111111111111111111111110111121111111:11111111111111:111111111111111,101110PIPIIIIIIri.:11$111111111111111111101tilill 11111111111101111111111112:11:111111111 :111111111111:11111101111111111111111111111111411111011111112111211111111111,IIIIIP::::::::1111:1111:113 11,01100000000 000 0000 000000, 1 iu.II 11111111111111111111 1111111111111 11111 luau quo' novo III ni lo Hunomononnuninon innoollo olio oil nuns uninoon ion oommumummumumunomo c „poisons loolloonsonsollorom loollitool oil oollimo loll "sonommo lions° 19 II 1 HI wilsolosonlowomooll immoollo on oil Hum iii Hums ourommummummumo HENN ill $b0,000 ,111111111111111111111111111 11111111111111111111111111111111111111111115111191111111110111moll 111111111 NINIVINI Illmi!111111111 11111 111 I MIMI'ImilINVIENNIVININI111111111111111111111111 111111111111 111111111111111111 11111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111llo 100000000000000100000M00000000000000NOMMODO 0000 0 00111111H00 0111111111111111111111111111111111111111111111111 I II 1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111II 0IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1 IIIIIIIIIII.JIIIIIIIIIIIIII.I.IIIIIIIIIIIIIIIIIIiIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII III IIIIIIIIIIII IIII!iIIIIIIIIIIIIIIIII1 IIIII! il li III IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIII1 IIIIIIIIIIII1 111111111 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1 IIIII.IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 1111111111 $125 00uolouluouluomluo loluouluousoomuolioomoliolloonolunomoonoomoollumoulum 11 qmilluolfuluoloolopoolouomu on lounomuoloomuomouomounooluunuouu nooluomoll $ Actual FY Actuall FY Actual FY Actuall FY Fstimated Budget FY 2012 201...3 2014 201') Year Fnd FY 201/ 2016 G-61 G-62 City of Ukiah COMMUNITY OUTREACH/ PUBLIC INFORMATION SERVICES BUDGET Fiscal Year 2016-17 10018000 Community Outreach/Public Information Services: BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: Outreach and public information activities for the City including printing, noticing, webpage maintenance, social media outreach, cable/internet broadcasting, youth scholarship program, and support for City sponsored community events. SIGNIFICANT CHANGES: • None. G-63 Community Outreach/Public Information Services Detail for Fiscal Year 2016/2017 10018000 Estimated Difference from Estimated Actual Actual Actual Actual Budget Year-End Budget Year-End 2016 Account Name FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ OPERATIONS&MAINTENANCE 52100 CONTRACTED SERVICES 27,209 926 9,494 7,192 10,000 8,500 2,500 (6,000) -71% 52510 ADVERTISING&PROMOTION 4,768 11,700 8,792 8,923 11,500 2,500 6,500 4,000 160% 54100 SUPPLIES 14,677 15,960 16,720 18,197 15,500 15,500 17,000 1,500 10% 61200 PURCHASING ALLOCATION - - - 854 798 798 1,317 519 65% 61500 INSURANCE ALLOCATION - - - - 106 106 133 27 25% Sub Total Operations&Maintenance $ 46,654 $ 28,586 $ 35,005 $ 35,166 $ 37,904 $ 27,404 $ 27,450 46 0% TOTAL DEPARTMENT EXPENSES 18000 $ 46,654 $ 28,586 $ 35,005 $ 35,166 $ 37,904 $ 27,404 $ 27,450 $ 46 0% G-64 BUDGET DETAIL COMMUNITY OUTREACH/PUBLIC INFORMATION SERVICES FISCAL YEAR 2016-17 ACCOUNT NO. 10018000 DEPARTMENT REQUEST 52100 Contractual Services $ 2,500 Miscellaneous promotion,design,and advertising services. 52510 Advertising&Promotion $ 6,500 Newspaper/periodical advertising,general advertising&promotion,surveys,general promotional materials,and miscellaneous publications and supplies;community participation, sponsorship of events,community education,awards,etc. 54100 Supplies $ 17,000 City Community Events(i.e. Family Fun in the Sun;July 4th picnic). Supplies including paper and miscellaneous office materials. Youth program scholarships. 61200 Purchasing Allocation $ 1,317 Charge for Purchasing functions. 61500 Insurance Allocation $ 133 Share of the Citywide costs of liability and property insurance. DEPARTMENT TOTAL 10018000 $ 27,450 G-65 Corbrilunity Outreach/Public Inforrilation Services Expenses $50,000 $46,654 • $45,000 ... ..„,. il fk0:„„ $40,000 111:1111111111111h:!:,, $35,005 $35,166 ii•iiiii iiii;!„!.. $35,000 1111 ill ailli': L8,586 ,,,p!#r,"M'fifilllill11111"/Igirlill i 0,4, $27,450 oe'll:hi''''''''''''''''""0000IIIII 0101111111101,11llum 11,1,1 ,lit(, t• $27 404 ................................ ....... , 10:11111111]irtili1000I000EM 0 Tota0 $1.5,000 11100111101111010 11111111M11111101111111111111111111110101011111114111:1 Ilan an 25101111111:iiiiikiktignligniitiiiihigP. $1.0,000 1 1 H I 1 g „„„„„„„„„„„„„„„„„„„„„„,„„„„,„„„„„,„„„,,„„,„„,„„,„„„„„„,„„„„„„„„„„„.„.„,„.„.„.„.„.„,„„„.„.„.„.„.„.„.„.„.„.„.„.„.„.„.„.„.„.„.„.„.„,„„.„,„.„„„.„.„.„.„.„.„.„.„.„.„.„.„.„.„.„.„.„.„.„.„.„.„.„,„.„.......................................... ..............,..........,„...v....,..........................,,,,,,,,.................................,,. $5,000 111,11•11 ill,IEII iii,J.P1!111111111Fi.:IEIEMlgkPiliiiliiliiliiliiliiillNNIIIIIHINil!Mll:':INININININININ!!g1,aaa!:!0NilpLaifflialoasmiobidi Actual FY Actual FY Actual FY Actua0FY Estimated Budget FY 2012 201..3 2014 2015 Year-End FY 2017 2016 G-66 4 r w� • f City of Ukiah ANIMAL CONTROL BUDGET Fiscal Year 2016-17 10020217 Animal Control BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: The City of Ukiah contracts with Mendocino County for shelter and licensing services. City of Ukiah personnel provide 24/7 animal control field services and enforcement. SIGNIFICANT CHANGES: • None. G-67 Animal Control Detail for Fiscal Year 2016/2017 10020217 Estimated Difference from Estimated Actual Actual Actual Actual Budget Year-End Budget Year-End 2016 Account Name FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ % OPERATIONS&MAINTENANCE 52100 CONTRACTED SERVICES 96,204 92,864 77,455 87,550 78,500 78,500 78,500 - 0% 56111 CITY GARAGE-LABOR - - - - 5,135 5,135 - (5,135) -100% 61500 INSURANCE ALLOCATION 545 551 551 - - - - - 0% Sub Total Operations&Maintenance 96,749 93,415 78,006 87,550 83,635 83,635 78,500 (5,135) -6% TOTAL DEPARTMENT EXPENSES 20217 96,749 93,415 78,006 87,550 83,635 83,635 78,500 (5,135) -6% G-68 BUDGET DETAIL ANIMAL CONTROL FISCAL YEAR 2016-17 ACCOUNT NO. 10020217 DEPARTMENT REQUEST 52100 Contractual Services $ 78,500 Emergency Veterinarian. $ 1,500 Debt Service for County Shelter. $ 24,000 County Shelter Operations. $ 53,000 DEPARTMENT TOTAL 10020217 $ 78,500 G-69 Anima Contro Expenses $120000 ����4� $100,000 $93,415 $87,550 ' $80,000 $78,500 111111111111 10000)1111111 4000; $60,000 )111111111111)1000P0q11111040/0!10f1 w��Genem|Fund l'il '401110,11)',Illirrilk PI AI $40,000 '11 ��w��Tota| Ole$10,11111410100110:p17111111111, ‘116014,0!,,I; $20,000 ,, "110300411111 lePl,!!'llfil ,p1,,,itIll,7)1(11141r1100,401$1,,t1101,141,r0 l''41("0111" '111!'1' 1111111111101110400,11F1111111114141011,11li,/,11101 I 110 $- w, Actual FY Actual FY Actual FY Actual FY Estimated Budget FY 2012 2013 2014 2015 Year-End FY 2017 20:16 G-70 \ o r City of Ukiah PARKS BUDGET Fiscal Year 2016-17 10022100 Parks BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: The City of Ukiah Parks Department consists of 16 parks, Ukiah Municipal Swimming Pools, 5 sporting areas, 5 tennis courts, and also provides maintenance for 9 parking lots, the city sub stations, Successor Agency properties, former Redevelopment housing properties, the Civic Center, Ukiah Railroad Depot property, Ukiah trails system, and School Street planters. The department also provides staffing support for Sundays in the Park, Family Fun in the Sun, Ukiah Country PumpkinFest, and other community events. MAJOR ACCOMPLISHMENTS FOR FY 2015-16: • Maintained all properties with limited resources. • Fulfilled grant for replacement of the walkways and barbeque/picnic areas at Oak Manor Park. • Replaced areas of lawn with mulch allowing reduced water use, improved tree health and recycling of yard debris. • Maintained/adjusted sprinkler systems at various locations for improved water efficiency. • Repaired a portion of the rock wall at Todd Grove Park. • Completed small capital improvements to the Ukiah Sports Complex facility as accomplished each year by making the amenities more appealing to its guests. • Combined all City of Ukiah maintained trees responsibilities into one department to ease communication, safety, and consistency. • Added maintenance responsibilities for the Rail Trail thru the City of Ukiah. PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • Continue to remove turf irrigation from around trees and mulch with recycled tree grindings. • Continue replanting of trees and plants in all parks as necessary. • Repave the walkways and basketball court at Vinewood Park. • Continue to repair the rock wall around Todd Grove Park. • Continue to pursue options to replace failing irrigation system in the Todd Grove Recreation Area. • Continue to provide staffing support to other departments and agencies in our community. • Review and update the Integrated Pest Management Policy. SIGNIFICANT CHANGES: • Continued increases in utility costs represent the increases in water/sewer fees coupled with dry weather patterns that demand a longer watering season and aging irrigation equipment. • Added maintenance of mulched areas around trees. • Lack of rainfall over the winter may cause extra water use to keep plants alive. • Failure of Anton Stadium irrigation system results in the need for replacement. • C.A.R.B. restrictions and repair costs constitute the replacement of the Toro 4000D Turf G-71 Mower, Vermeer wood chipper, and tree trimming bucket truck currently being used in the Parks Department. • Aging equipment results in use of vehicles scheduled for auction and possible need for rentals. • Added maintenance of all city trees, results in need for additional employees and vehicle maintenance. G-72 Parks Detail for Fiscal Year 2016/2017 10022100 Estimated Difference from Estimated Actual Actual Actual Actual Budget Year-End Budget Year-End 2016 Account Name FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ PARKS REVENUE 46320 OBERVATORY HOUSE RENTAL (13,725) (13,300) (13,800) (13,800) (13,800) (13,800) (13,800) - 0% 46330 280 E STANDLEY RENTAL (44,010) (14,670) - - - - - - 0% 46331 225 NORTON STREET RENTAL (6,000) - - - - - - - 0% 46340 TRAIN DEPOT RENT (8,960) (8,645) (9,310) (5,210) (9,000) (9,900) (6,412) 3,488 -35% 46350 PLAZA RENTAL (4,466) (5,922) (7,508) (6,517) (7,500) (5,500) (5,460) 40 -1% 46360 PARKS RENTAL (1,295) (2,258) (4,506) (5,845) (4,500) (3,635) (3,500) 135 -4% 46370 TODD GROVE ROOM RENTAL (10,490) 1,400 - - - - - - 0% Total Parks Revenue (88,946) (43,395) (35,124) (31,372) (34,800) (32,835) (29,172) 3,663 -11% SALARIES&BENEFITS 51110 REGULAR SALARIES&WAGES 330,292 450,896 379,657 379,252 392,231 416,847 433,409 16,562 4% 51120 NON-REGULAR SALARIES&WAGES 13,001 6,547 35,595 49,985 50,965 50,965 32,160 (18,805) -37% 51130 OVERTIME SALARIES&WAGES 2,115 1,626 24,216 27,094 15,000 19,592 20,000 408 2% 51150 ACCRUED SALARIES&BENEFITS 9,999 12,084 (17,227) 5,351 - - - - 0% 51210 RETIREMENT(PERS) 80,179 112,373 95,499 110,785 117,002 125,558 139,605 14,047 11% 51220 INSURANCE 74,351 101,204 97,318 89,170 98,381 100,158 102,985 2,827 3% 51230 WORKERS COMPENSATION 14,955 20,509 27,790 23,035 20,790 23,120 27,525 4,405 19% 51240 MEDICARE 5,060 6,575 5,959 6,955 7,085 8,250 8,192 (58) -1% 51250 UNEMPLOYMENT 3,630 4,746 5,085 5,488 4,916 5,720 5,672 (48) -1% 51260 FICA 206 390 2,158 1,425 3,156 3,301 1,995 (1,306) -40% 51290 CELL PHONE STIPEND - 531 3,414 3,024 2,937 2,949 2,706 (243) -8% Sub Total Salaries&Benefits 533,788 717,480 659,464 701,564 712,463 756,460 774,249 17,789 2% OPERATIONS&MAINTENANCE 52100 CONTRACTED SERVICES 21,911 42,370 29,085 33,685 24,000 33,000 53,000 20,000 61% 52180 SECURITY SERVICES 398 3,090 4,834 4,019 8,000 4,000 4,500 500 13% 52600 RENT - 15,600 15,600 16,900 16,380 15,000 16,380 1,380 9% 54100 SUPPLIES 44,761 49,144 43,669 47,304 45,000 45,000 50,000 5,000 11% 54101 POSTAGE 2 158 23 - 20 5 5 - 0% 54102 SMALL TOOLS 2,495 2,464 2,222 3,228 3,500 3,500 4,000 500 14% 55100 TELEPHONE 4,775 3,404 436 505 825 500 500 - 0% 55210 UTILITIES - 207,129 225,564 187,705 210,000 112,000 118,000 6,000 5% 56110 CITY GARAGE-PARTS 650 1,369 1,135 1,135 5,471 5,000 3,533 (1,467) -29% 56111 CITY GARAGE-LABOR 17,359 36,146 30,311 30,311 24,853 24,853 37,787 12,934 52% 56120 EQUIPMENT MAINTENANCE&REPAIR 7,218 9,898 12,735 8,342 8,500 1,000 8,500 7,500 0% 56130 EXTERNAL SERVICES 17,563 10,938 7,767 8,579 9,000 9,000 9,000 - 0% 56210 FUEL&FLUIDS 16,274 18,197 18,245 16,581 17,000 14,000 16,500 2,500 18% 56300 BUILDING MAINTENANCE&REPAIR 2,115 - - - - - - - 0% 57100 CONFERENCE&TRAINING 745 3,702 4,312 3,822 4,500 2,000 4,500 2,500 125% 57300 MEMBERSHIPS&SUBSCRIPTIONS 420 480 748 565 1,000 1,000 1,000 - 0% 59100 PROPERTY TAXES PAID - - - 1,481 350 350 350 - 0% 59300 REFUNDS - 500 - - - - - - 0% 59400 OTHER EXPENSES 2,141 3,333 3,866 655 6,000 - 8,000 8,000 0% 61200 PURCHASING ALLOCATION - - - 2,982 2,786 2,786 4,200 1,414 51% 61410 RENT ALLOCATION 15,600 655 655 2,221 - - - - 0% 61420 BUILDING MAINTENANCE ALLOCATION - 2,110 3,800 515 2,483 2,483 2,694 211 8% 61422 IT ALLOCATION - - - 42,128 42,128 50,757 8,629 0% 61425 UTILITIES ALLOCATION 159,664 2,154 424 - 493 493 475 (18) -4% 61500 INSURANCE ALLOCATION 10,900 18,053 18,053 9,384 9,719 9,719 12,703 2,984 31% Sub Total Operations&Maintenance 324,992 430,896 423,483 379,920 442,008 327,817 406,384 78,567 24% TOTAL DEPARTMENT EXPENSES 22100 858,780 1,148,376 1,082,947 1,081,484 1,154,471 1,084,277 1,180,633 96,356 9% The following Capital Expenses were removed in order to more easily compare operating expenses. If added back,this fund can be tied back to the Financial Statements. G-73 BUDGET DETAIL PARKS FISCAL YEAR 2016-17 ACCOUNT NO. 10022100 DEPARTMENT REQUEST 51110 Salaries, Regular $ 433,409 Community Service Administrator(0.45 Recreation Admin.,0.05 Museum,0.05 Conference 0.30 Center,0.05 Golf,0.10 Building Maintenance) Parks/Golf Superintendent(0.10 Golf) 0.90 Parks/Golf Lead Worker(0.10 Golf) 0.90 Parks Service Worker II (2) 2.00 Park Service Workers(5) 5.00 Receptionist/Clerk(0.30 Recreation Admin.,0.30 Admin.Support,0.30 Building Maintenance) 0.10 Total FTE 9.20 51120 Non-Regular Salaries $ 32,160 Community Services Assistant/960 hour(0.07 Recreation Admin.,0.07 Golf,0.23 Admin. 0.07 Support,0.02 Building Maintenance) Parks Seasonal Workers(2 Cad 1,000 hours each) 0.96 Total FTE 1.03 51130 Overtime Salaries&Wages $ 20,000 Employee Benefits $ 288,680 51210 Retirement(PERS) $139,605 51220 Insurance $102,985 51230 Workers Compensation Insurance $ 27,525 51240 Medicare $ 8,192 51250 Unemployment Insurance $ 5,672 51260 FICA $ 1,995 51290 Cell Phone Stipend $ 2,706 52100 Contractual Services $ 53,000 Continuation of tree care,removal,planting and replanting including large tree trimming,stump $ 30,000 grinding,and certified arborist services. Port-o-lets at Anton Stadium,Vinewood,Oak Manor,Sports Complex,Observatory. $ 15,000 Temporary port-o-pets for Family Fun in The Sun Days,CDF work crew days, Plaza,and as $ 3,000 needed for other short term events. Other contract services as needed for maintenance for parks and structures such as HVAC, $ 4,000 toilets/sewer service,roofing/gutter maintenance,and other contract services for maintaining facilities. Recreation software cost(Total cost shared with Recreation&Building Maintenance. $ 1,000 52180 Security Services $ 4,500 Security services at Parks Office, Perkins Rail Depot,Anton Stadium Equipment Shop, Snack Shack at the Sports Complex,and other various locations. 52600 Rent $ 16,380 Parks department office rent. 54100 Supplies $ 50,000 General Park Maintenance Supplies including plants,seed,fertilizer,vegetation management program supplies,soil,sprinklers,irrigation line,valves,electric wire,irrigation clocks,and plant materials. Supplies for facilities such as paper products,light bulbs,cleaning products and other various maintenance supplies. $ 46,000 Park signage maintenance and replacement. $ 4,000 54101 Postage $ 5 54102 Small Tools $ 4,000 G-74 Small tools such as edger blades,drills,saws,small electrical hand tools and bits generally under$700. 55100 Telephone $ 500 Land line and Fax. 55210 Utilities $ 118,000 Utility services for office and park locations. 56110 City Garage Parts $ 3,533 Annual allocation for City Garage parts for parks vehicles and equipment. 56111 City Garage Labor $ 37,787 Annual allocation for City Garage labor for parks vehicles and equipment. 56120 Equipment Maintenance&Repair $ 8,500 Expenses related to maintaining parks equipment;push mowers,utility carts,blowers,and other various equipment that is not maintained at the City Garage. Expenses for maintaining park structures,playground equipment,appliances,and other equipment. Annual purchase of certified playground bark,replacement parts for playgrounds as needed and other repair to park structures/equipment. 56130 External Services $ 9,000 Inspections and services not performed by city garage such as;aerial inspections of bucket truck,opacity tests on diesels,etc. 56210 Fuel&Fluids $ 16,500 Fuel for vehicles,mowers,equipment. 57100 Conference&Training $ 4,500 State of California approved pesticide continuing education classes required for maintaining certificates for the Park Staff, Playground Safety Inspector Certification,tree care trainings, bucket truck training and other training programs. 57300 Memberships&Subscriptions $ 1,000 Fees for memberships to Qualified Applicator Certificate(QAC),California Park and Recreation Society(CPRS)and other membership certification programs,including International Society for Arboriculture. 59100 Property Taxes Paid $ 350 59400 Other Expenses(Vandalism) $ 8,000 Expenses from vandalism at parks and facilities. Supplies and materials such as paint and necessary items for graffiti cover-up and vandalism repair.And for replacing vandalized playground equipment. 61200 Purchasing Allocation $ 4,200 Charge for Purchasing functions. 61420 Building Maintenance Allocation $ 2,694 Share of maintenance for Civic Center facility. 61422 IT Allocation $ 50,757 Share of Information Technology services. 61425 Utilities Allocation $ 475 Share of Civic Center Utilities. 61500 Insurance Allocation $ 12,703 Share of the Citywide costs of liability and property insurance. DEPARTMENT TOTAL 10022100 $1,180,633 G-75 Parks Expenses $1,400,000 $1,200,000 $1,148,376 $1,180,633 $1,082,947 $1,081,484 $1,084,277 00;11(i/roe/f ,fe • ,,,,,,,,,,),, 1 dI, :111!"1111111 I I IQ 1 I IVtd* 51,000,000 ,o,111111111111111mHINANAHHH Hm111111111 11111M11111111111111111amIll HO;1111111 11 111111111111111 11 H11111111111111111111111111111111111111111111111111Huquiv 14141111111mfillm111111111111111111111111111111111111.11111111%111111111 HIL1111111111111111111111111111111111111111111111111 7M11111111111111111111111111111111111111111111111111111111111111111111111111111111111a.purri11111111111-. 1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111141111111111111111111 1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 ,,, 1111911111111111111 IIIIIII71111111 I Nig 11111144111111111111111111111HHHIIIN 111111111111111 1111111111111111111111111111111 $858 780 e"111119.11111111111111:111111111101111111 110001101111110 1011111111.11111111111111111111111J11111101111101,11111111L,111A11111111111111111111111110111110111111011111111111111111110 0 ili II IIIIII111 01 111111111111111111111111111111111 1000e, $800,000 iLl l 5600,000 ,. ener all Fund 0 Ircrtall 5400,000 5200,000 lit J AcLiall FY AcLiall FY AcLiall FY AcLiall FY FSLimated Budget FY 2012 201...3 2014 201') Year Fnd FY 201/ 2016 G-76 „, City of Ukiah AQUATICS & RECREATION BUDGET Fiscal Year 2016-17 10022300 Aquatics 10022810 Recreation 10022821 Adult Basketball 10022822 Adult Softball 10022824 Co-Ed Volleyball 10022831 Youth Basketball 10022832 Youth Softball 10022840 Day Camp 10022850 Classes &Clinics 10022860 Special Activities BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: The Recreation Division facilitates a wide array of youth and adult recreational programs including classes, sports leagues, camps, clinics, and tournaments. These offerings attract participants from all over the tri-county area and beyond. Additionally, staff is responsible for operating the Summer Safari Day Camp Program; a premier program which has been in existence for more than 30 years serving hundreds of local families. This Division is also responsible for the staffing, programming, and management of the Ukiah Municipal Swimming Pools. Every summer the Municipal Pools host public swim, swim lessons, and aquatic fitness classes. The Recreation Division acts as the lead in executing City-sponsored events such as PumpkinFest, Sunday's in the Park, Family Fun in the Sun, Moonlight Movie Madness, and the All-American Picnic in the Park. Three times per year the Recreation Division proudly produces the City of Ukiah Recreation Guide which is directly mailed to 18,500 homes and local businesses and is available in its entirety on the City's website. Each Guide offers approximately 50 contractor classes, provides affordable advertising opportunities for local businesses, and has become the community's "go to” publication for activities in the Greater Ukiah Area. MAJOR ACCOMPLISHMENTS FOR FY 2015-16: • Maintained Recreation Department Social Media Plan which meets the guidelines of the City's Human Resources and Information Technology Departments and regularly updated the Recreation pages on City of Ukiah website. • Worked to implement recreation software for program management and online registration with a goal to implement the program with the most affordable, efficient, and effective fit. • Continued to work under the auspice of the Park, Recreation & Golf Commission on the reincorporation of a Recreation Department Mission Statement. • The Tours of Earth and Sky lecture series and viewing nights continued, attracting over 250 people. The National Oceanic and Atmospheric Administration (NOAA)extended, from one year to another two years, the original observatory telescope loan. In partnership with UUSD, school field trips have increased significantly. During a trip funded by the Bradford Foundation and private donors, staff visited the Gaithersburg Latitude Observatory G-77 and met with NOAA's Director of the National Geodetic Survey to explore partnerships. • Continued to implement programming at the Alex Rorabaugh Recreation Center while partnering with ARRC Board to serve at-risk youth with no cost to the participants. • Achieved record-breaking enrollment in multiple areas of recreation including youth basketball, swim lessons and day camp. • Launched the 25th Annual Sundays in the Park Concert series by hosting a Retrospective Review open to the public with a slideshow presentation, guest speakers, and performances, and introducing a new alternative funding source. • Increased awareness throughout the community about the Recreation offerings by making presentations to service clubs, organizations, and agencies throughout the Greater Ukiah Area. • Increased the number of Special Events offered to include a wide variety of interests while serving a broader base of community members including the Flynn Creek Circus. PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • Expand partnerships with Mendocino College and UUSD. Establish a donor program with Friends of the Observatory and North Coast Opportunities to expand programming at Observatory Park. Use pending grant awards from the NOAA Preserve America Program and the Judy Pruden Historical Preservation Fund to further develop interpretive program and build an instrument storage facility. • Increase professional development of recreation staff through training organizations such as California Parks & Recreation Society, American Red Cross, National Parks & Recreation Association, ensuring that staff is delivering quality programming. • Evaluate the aquatic facility to maximize space and plan for future renovations. SIGNIFICANT CHANGES: • Continued reduction in the availability of non-owned and City owned facilities to host recreation activities resulting in an increase in rental expense. G-78 Recreation and Aquatics Summary Estimated Difference from Estimated Actual Actual Actual Actual Budget Year-End Budget Year-End 2016 Account Name FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ SALARIES&BENEFITS 51110 REGULAR SALARIES&WAGES 122,156 143,211 163,113 198,132 202,925 227,534 225,289 (2,245) -1% 51120 NON-REGULAR SALARIES&WAGES 169,706 164,398 183,580 185,267 188,775 179,727 184,560 4,833 3% 51130 OVERTIME SALARIES&WAGES 111 20,195 11,073 20,760 18,978 21,773 20,242 (1,531) -7% 51150 ACCRUED SALARIES&BENEFITS 293 355 2,832 6,020 - - - - 0% 51210 RETIREMENT(PERS) 29,182 37,728 43,493 54,343 59,665 58,710 70,221 11,511 20% 51220 INSURANCE 28,062 32,656 24,993 33,998 37,621 34,128 55,520 21,392 63% 51230 WORKERS COMP 12,519 17,001 21,488 18,430 18,056 23,745 22,608 (1,137) -5% 51240 MEDICARE 4,397 4,746 5,269 6,064 6,433 8,428 7,033 (1,395) -17% 51250 UNEMPLOYMENT 3,039 3,081 3,962 4,399 4,452 5,775 4,859 (916) -16% 51260 FICA 10,432 10,647 11,478 11,666 12,260 12,107 12,065 (42) 0% 51290 CELL PHONE STIPEND 109 282 1,311 1,690 1,514 1,099 653 (446) -41% Sub Total Salaries&Benefits 380,006 434,300 472,592 540,768 550,679 573,026 603,050 30,024 5% OPERATIONS&MAINTENANCE 52100 CONTRACTED SERVICES 163,831 159,242 131,937 121,701 147,750 109,750 141,750 32,000 29% 52180 SECURITY SERVICES 275 275 275 275 400 400 400 - 0% 52600 RENT - - 825 32,904 21,004 20,000 21,004 1,004 5% 54100 SUPPLIES 99,810 94,660 108,849 101,984 101,700 98,200 97,600 (600) -1% 54101 POSTAGE 3,601 3,800 2,234 2,035 4,000 3,800 3,800 - 0% 54106 SPECIALTY SUPPLIES - - - - 18,500 7,000 18,500 11,500 164% 55100 TELEPHONE 2,809 2,875 2,617 2,499 2,650 2,350 2,925 575 24% 55210 UTILITIES 18,064 28,000 42,398 39,482 37,600 35,600 38,600 3,000 8% 56120 EQUIPMENT MAINTENANCE&REPAIR 9,593 5,000 5,457 8,785 6,000 2,500 6,000 3,500 140% 57100 CONFERENCE&TRAINING 3,329 3,500 2,376 8,384 5,000 700 5,000 4,300 614% 57101 CONFERENCE&TRAINING-AQUATICS - - - - 5,000 2,500 5,000 2,500 100% 57102 CONFERENCE&TRAINING-PARKS - - - - 1,000 - 1,000 1,000 100% 57300 MEMBERSHIPS&SUBSCRIPTIONS 470 500 775 925 1,500 700 1,500 800 114% 61200 PURCHASING ALLOCATION - - - 9,192 8,589 8,589 11,604 3,015 35% 61410 RENT ALLOCATION 3,571 16,722 11,226 3,222 - 2,668 - (2,668) -100% 61420 BUILDING MAINTENANCE ALLOCATION 9,486 10,856 11,066 10,927 12,223 12,223 13,262 1,039 9% 61422 IT ALLOCATION - - - - 29,508 29,508 35,553 6,045 20% 61425 UTILITIES ALLOCATION 8,742 2,088 2,088 2,449 2,431 2,431 2,336 (95) -4% 61500 INSURANCE ALLOCATION 4,178 4,272 4,272 - 2,473 2,473 3,371 898 36% Sub Total Operations&Maintenance 327,759 331,790 326,397 344,765 407,328 341,392 409,205 67,813 20% TOTAL DEPARTMENT EXPENSES 707,765 766,090 798,988 885,533 958,007 914,418 1,012,255 97,837 11% G-79 Recreation and Aquatics Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year-End Budget FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 ORG OBJ DESCRIPTION 10022300 44910 SWIMMING POOL (49,376) (55,000) (65,856) (76,328) (70,000) (70,000) (70,000) 10022800 44915 RECREATION PROGRAM INCOME (134,869) (148,000) - (105) - - - 10022800 44916 SALE OF BROCHURE ADS (24,395) (30,000) - - - - - 10022800 46410 RECREATION DEPTMENT RENTALS 1,500 - - - - - - 10022821 44915 RECREATION PROGRAM INCOME (17,486) (16,000) (13,815) (14,600) (18,000) (18,000) (17,000) 10022822 44915 RECREATION PROGRAM INCOME (94,305) (105,073) (123,497) (154,783) (140,000) (145,000) (145,000) 10022824 44915 RECREATION PROGRAM INCOME (1,800) (2,000) (2,700) (3,000) (3,000) (3,000) (3,000) 10022831 44915 RECREATION PROGRAM INCOME (71,708) (96,013) (85,620) (96,013) (95,000) (95,000) (95,000) 10022832 44915 RECREATION PROGRAM INCOME (15,643) (14,700) (17,266) (17,330) (18,000) (18,000) (18,000) 10022840 44915 RECREATION PROGRAM INCOME (113,362) (108,000) (122,673) (114,488) (111,500) (111,500) (115,000) 10022850 44915 RECREATION PROGRAM INCOME - (101,418) (94,891) (110,000) (100,000) (100,000) 10022850 44916 SALE OF BROCHURE ADS (25,570) (29,458) (37,965) (30,000) (30,000) (30,000) 10022850 46410 RECREATION DEPARTMENT RENTALS - (23) - - - - 10022860 46440 SPECIAL EVENT REIMBURSEMENT (16,000) (20,000) (30,000) (30,000) (30,000) (30,000) (35,000) Total Aquatics&Recreation Revenue (537,444) (620,356) (592,326) (639,502) (625,500) (620,500) (628,000) AQUATICS EXPENSES-General Fund 10022300 51110 REGULAR SALARIES&WAGES 16,574 23,078 20,495 22,382 23,629 23,629 20,041 10022300 51120 NON-REGULAR SALARIES&WAGES 62,513 47,360 68,393 71,287 69,100 69,100 66,925 10022300 51150 ACCRUED SALARIES&BENEFITS 571 - (10) 1,585 - - - 10022300 51210 RETIREMENT(PERS) 4,090 5,797 5,405 6,275 7,119 7,119 6,266 10022300 51220 INSURANCE 2,836 3,613 836 368 355 355 4,776 10022300 51230 WORKERS COMPENSATION 3,371 3,698 4,823 3,965 3,881 3,881 4,446 10022300 51240 MEDICARE 1,185 1,022 1,296 1,360 1,327 1,327 1,324 10022300 51250 UNEMPLOYMENT 818 705 899 943 907 907 910 10022300 51260 FICA 3,876 2,936 4,229 4,421 4,285 4,285 4,150 10022300 51290 CELL PHONE STIPEND - - 179 267 101 101 101 10022300 52100 CONTRACTED SERVICES - 500 4,991 320 2,500 2,500 2,500 10022300 54100 SUPPLIES 22,697 21,500 29,627 26,563 19,000 17,000 19,000 10022300 54106 SPECIALTY SUPPLIES - - - - 18,500 7,000 18,500 10022300 55100 TELEPHONE 893 900 794 846 850 850 1,000 10022300 55210 UTILITIES 18,064 22,000 39,566 36,761 34,000 32,000 35,000 10022300 56120 EQUIPMENT MAINTENANCE&REPAIR 9,593 5,000 5,457 8,785 6,000 2,500 6,000 10022300 57100 CONFERENCE&TRAINING 3,149 3,000 58 4,158 - - - 10022300 57101 CONFERENCE&TRAINING-AQAUTICS - - - - 5,000 2,500 5,000 10022300 57102 CONFERENCE&TRAINING-PARKS STAFF - - - - 1,000 - 1,000 10022300 61500 INSURANCE ALLOCATION 2,407 2,435 2,435 - - -10022300 Total Aquatics Expenses 152,636 143,544 189,474 190,288 197,554 175,054 196,939 RECREATION ADMINISTRATION EXPENSES-General Fund 10022810 51110 REGULAR SALARIES&WAGES 51,188 61,045 88,843 109,809 110,220 130,406 146,638 10022810 51120 NON-REGULAR SALARIES&WAGES 18,365 22,993 14,946 8,242 12,245 13,359 2,160 10022810 51130 OVERTIME SALARIES&WAGES 111 - 186 1,383 1,000 1,000 1,000 10022810 51150 ACCRUED SALARIES&BENEFITS (90) - 2,424 2,931 - - - 10022810 51210 RETIREMENT(PERS) 12,855 17,089 22,166 28,942 31,729 29,613 45,277 10022810 51220 INSURANCE 12,302 15,019 13,806 23,609 26,710 23,217 34,255 10022810 51230 WORKERS COMPENSATION 3,060 5,464 6,402 6,050 6,317 11,702 8,890 10022810 51240 MEDICARE 1,074 1,509 1,502 1,989 2,149 4,013 2,656 10022810 51250 UNEMPLOYMENT 743 841 1,172 1,441 1,493 2,775 1,834 10022810 51260 FICA 927 1,914 1,018 590 754 829 134 10022810 51290 CELL PHONE STIPEND - - 847 1,085 1,046 631 202 10022810 52100 CONTRACTED SERVICES 2,227 2,000 2,720 2,671 3,500 4,500 3,500 10022810 52600 RENT - - - 32,004 20,004 5,000 20,004 10022810 54100 SUPPLIES 11,981 6,000 7,477 6,620 6,500 5,000 7,400 10022810 54101 POSTAGE 3,601 3,800 294 2,035 4,000 3,800 3,800 10022810 55100 TELEPHONE 1,597 1,800 1,708 1,540 1,800 1,500 1,800 G-80 Recreation and Aquatics Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year-End Budget FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 ORG OBJ DESCRIPTION 10022810 55210 UTILITIES - 6,000 2,832 2,721 3,600 3,600 3,600 10022810 57100 CONFERENCE&TRAINING 180 500 2,318 4,225 5,000 700 5,000 10022810 57300 MEMBERSHIPS&SUBSCRIPTIONS 470 500 775 925 1,500 700 1,500 10028100 61200 PURCHASING ALLOCATION - - - 9,192 8,589 8,589 11,604 10022810 61410 RENT ALLOCATION - 13,222 11,226 3,222 - 2,668 - 10022810 61420 BUILDING MAINTENANCE ALLOCATION 9,486 10,856 11,066 10,927 12,223 12,223 13,262 10022810 61422 IT ALLOCATION - - - - 29,508 29,508 35,553 10022810 61425 UTILITIES ALLOCATION 8,742 2,088 2,088 2,449 2,431 2,431 2,336 10022810 61500 INSURANCE ALLOCATION 1,771 1,837 1,837 - 2,473 2,473 3,371 10022810 Total Recreation Administration Expenses 140,589 174,477 197,652 264,602 294,791 300,237 355,776 ADULT BASKETBALL EXPENSES 10022821 51110 REGULAR SALARIES&WAGES 1,710 2,544 2,246 2,189 2,230 2,230 - 10022821 51120 NON-REGULAR SALARIES&WAGES - 1,500 1,092 1,575 2,160 2,160 1,800 10022821 51130 OVERTIME SALARIES&WAGES - - - 10 - - - 10022821 51150 ACCRUED SALARIES&BENEFITS - - 36 (45) - - - 10022821 51210 RETIREMENT(PERS) - 639 590 613 672 272 - 10022821 51220 INSURANCE - 696 773 773 771 771 - 10022821 51230 WORKERS COMPENSATION 70 212 218 192 221 221 88 10022821 51240 MEDICARE 25 59 43 53 77 77 26 10022821 51250 UNEMPLOYMENT 17 40 40 46 54 54 18 10022821 51260 FICA 106 93 68 98 134 134 112 10022821 51290 CELL PHONE STIPEND - - 16 16 17 17 - 10022821 52100 CONTRACTED SERVICES 9,532 8,800 10,673 9,860 12,500 12,500 11,500 10022821 54100 SUPPLIES 1,191 800 1,003 1,333 1,000 1,000 1,000 10022821 Total Adult Basketball Expenses 12,652 15,383: 16,797 16,712 19,836 19,436 14,544 ADULT SOFTBALL EXPENSES 10022822 51110 REGULAR SALARIES&WAGES 26,550 28,346 22,034 25,155 30,845 30,845 26,966 10022822 51120 NON-REGULAR SALARIES&WAGES 3,645 3,665 4,220 8,028 5,000 7,445 9,000 10022822 51130 OVERTIME SALARIES&WAGES - 165 173 60 - - - 10022822 51150 ACCRUED SALARIES&BENEFITS (157) 355 211 393 - - - 10022822 51210 RETIREMENT(PERS) 6,100 7,120 5,826 7,001 9,295 9,265 8,605 10022822 51220 INSURANCE 6,756 7,006 4,986 5,064 5,622 5,622 8,475 10022822 51230 WORKERS COMPENSATION 1,323 1,517 1,676 1,616 1,729 1,729 2,168 10022822 51240 MEDICARE 463 468 351 473 592 592 647 10022822 51250 UNEMPLOYMENT 321 333 307 385 411 411 449 10022822 51260 FICA 241 238 224 498 310 462 558 10022822 51290 CELL PHONE - 127 127 152 179 179 179 10022822 52100 CONTRACTED SERVICES 50,110 52,492 39,216 46,448 49,000 25,000 49,000 10022822 52180 SECURITY SERVICES 275 275 275 275 400 400 400 10022822 54100 SUPPLIES 12,754 14,680 16,393 14,583 15,000 18,000 15,000 10022822 55100 TELEPHONE 172 35 - - - -10022822 Total Adult Softball Expenses 108,555 116,822 96,020 110,131 118,383 99,950 121,447 "Beginning FY14/15 Adult Softball and Co-Ed Softball have been combined CO-ED VOLLEYBALL EXPENSES 10022824 51110 REGULAR SALARIES&WAGES 1,072 1,348 661 722 763 763 647 10022824 51120 NON-REGULAR SALARIES&WAGES - 700 758 828 800 800 - 10022824 51150 ACCRUED SALARIES&BENEFITS 12 - (0) 51 - - 10022824 51210 RETIREMENT(PERS) 259 338 173 202 230 230 203 10022824 51220 INSURANCE 196 203 27 12 12 12 155 10022824 51230 WORKERS COMPENSATION 52 71 79 66 67 67 41 10022824 51240 MEDICARE 18 20 21 22 24 24 13 10022824 51250 UNEMPLOYMENT 13 13 15 16 18 18 10 10022824 51260 FICA - - 47 51 50 50 - 10022824 51290 CELL PHONE - 10 2 3 4 4 4 10022824 52100 CONTRACTED SERVICES 1,117 - - - - - - G-81 Recreation and Aquatics Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year-End Budget FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 ORG OBJ DESCRIPTION 10022824 54100 SUPPLIES 205 380 225 353 400 400 400 10022824 55100 TELEPHONE 6 - - - - - - 10022824 Total Co-Ed Volleyball Expenses 2,949 3,083 2,007 2,326 2,368 2,368 1,473 YOUTH BASKETBALL EXPENSES 10022831 51110 REGULAR SALARIES&WAGES 16,489 17,568 17,811 18,167 18,766 18,766 16,492 10022831 51120 NON-REGULAR SALARIES&WAGES 12,715 14,700 16,669 18,328 15,950 15,950 18,675 10022831 51130 OVERTIME SALARIES&WAGES - - - 50 - - 10022831 51150 ACCRUED SALARIES&BENEFITS (137) - 176 285 - - 10022831 51210 RETIREMENT(PERS) 3,801 4,413 4,671 5,091 5,655 5,655 5,281 10022831 51220 INSURANCE 4,406 4,496 4,133 3,982 3,967 3,967 5,393 10022831 51230 WORKERS COMPENSATION 1,244 1,694 2,076 1,705 1,626 1,626 1,975 10022831 51240 MEDICARE 436 468 471 520 557 557 590 10022831 51250 UNEMPLOYMENT 302 322 379 407 388 338 410 10022831 51260 FICA 788 911 1,024 1,136 989 989 1,158 10022831 51290 CELLPHONE 109 120 104 114 114 114 114 10022831 52100 CONTRACTED SERVICES 250 250 92 218 250 250 250 10022831 52600 RENT - - 825 900 1,000 1,000 1,000 10022831 54100 SUPPLIES 9,788 8,000 10,235 8,675 10,000 10,000 10,000 10022831 61410 RENT ALLOCATION 3,571 3,500 - - - - - 10022831 Total Youth Basketball Expenses 53,763 56,442 58,665 59,578 59,262 59,212 61,338 YOUTH SOFTBALL EXPENSES 10022832 51110 REGULAR SALARIES&WAGES 3,215 3,543 3,967 4,332 4,574 4,574 3,880 10022832 51120 NON-REGULAR SALARIES&WAGES 2,200 1,720 2,160 2,120 2,400 2,400 2,400 10022832 51150 ACCRUED SALARIES&BENEFITS 36 - (2) 307 - - 10022832 51210 RETIREMENT(PERS) 779 890 1,037 1,215 1,379 1,379 1,214 10022832 51220 INSURANCE 587 609 162 71 69 69 925 10022832 51230 WORKERS COMPENSATION 246 276 345 275 289 289 352 10022832 51240 MEDICARE 86 76 90 94 99 99 106 10022832 51250 UNEMPLOYMENT 60 52 63 65 70 70 74 10022832 51260 FICA 136 106 134 131 149 149 149 10022832 51290 CELL PHONE - 25 13 20 20 20 20 10022832 52100 CONTRACTED SERVICES 2,841 200 - - - - - 10022832 54100 SUPPLIES - 2,800 2,637 2,621 2,800 2,800 2,800 10022832 55100 TELEPHONE 19 - - - - - - 10022832Total Youth Softball Expenses 10,204 10,297 10,606 11,251 11,849 11,849 11,920 DAY CAMP EXPENSES 10022840 51110 REGULAR SALARIES&WAGES 5,358 5,739 6,611 7,220 7,623 7,623 6,466 10022840 51120 NON-REGULAR SALARIES&WAGES 70,267 71,760 67,347 67,987 77,520 63,000 79,600 10022840 51150 ACCRUED SALARIES&BENEFITS 60 - (3) 511 - - 10022840 51210 RETIREMENT(PERS) 1,298 1,442 1,728 2,024 2,297 2,297 2,023 10022840 51220 INSURANCE 979 1,014 270 119 115 115 1,541 10022840 51230 WORKERS COMPENSATION 3,153 4,069 3,988 3,168 3,592 3,592 4,252 10022840 51240 MEDICARE 1,109 1,124 1,075 1,091 1,232 1,232 1,272 10022840 51250 UNEMPLOYMENT 765 775 743 754 852 852 879 10022840 51260 FICA 4,357 4,449 4,176 4,215 4,807 4,807 4,936 10022840 51290 CELL PHONE STIPEND - - 22 32 33 33 33 10022840 54100 SUPPLIES 12,175 10,000 11,763 11,777 12,000 9,000 12,000 10022840 55100 TELEPHONE 123 140 115 113 - - 125 10022840 Total Day Camp Expenses 99,644 100,512 97,835 99,013 110,071 92,551 113,127 CLASSES&CLINICS EXPENSES 10022850 52100 CONTRACTED SERVICES 97,754 95,000 74,246 62,184 80,000 65,000 75,000 10022850 54100 SUPPLIES 29,020 30,500 29,488 29,458 35,000 35,000 30,000 G-82 Recreation and Aquatics Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year-End Budget FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 ORG OBJ DESCRIPTION 10022850 54101 POSTAGE - - 1,941 - - - 10022850 Total Classes&Clinics Expenses 126,774 125,500 105,675 91,642 115,000 100,000 105,000 SPECIAL ACTIVITIES EXPENSES 10022860 51110 REGULAR SALARIES&WAGES - - 444 8,157 4,275 8,698 4,159 10022860 51120 NON-REGULAR SALARIES&WAGES - - 7,996 6,872 3,600 5,513 4,000 10022860 51130 OVERTIME SALARIES&WAGES - 20,030 10,715 19,257 17,978 20,773 19,242 10022860 51210 RETIREMENT(PERS) - - 1,896 2,979 1,289 2,880 1,352 10022860 51230 WORKERS COMPENSATION - - 1,880 1,394 334 638 396 10022860 51240 MEDICARE - - 421 462 376 507 399 10022860 51250 UNEMPLOYMENT - - 345 343 259 350 275 10022860 51260 FICA - - 559 526 782 402 868 10022860 Total Special Activities Expenses - 20,030 24,257 39,990 28,893 39,761 30,691 Total Aquatics&Recreation Expenses 707,765 766,090 798,988 885,533 958,007 900,418 1,012,255 G-83 Recreation and Aquatics Expenses $1,200,000 $1,012,255 $1,000,000 f $885,533 $914,418 . 6 $798,988 $766,090 ifif '1149' $800,000 $707,765 • nu1lt,11:1,,uflun (11011((,,ii(dtiOikiiil'il''' 11111',11''''F'"'"'l) m jlIl 111,:11:, 1111111111 Aqua.tics Recreatoon $400,000 100000000000000000000000000000000000000000000000000000000000000000000000000000100000000000000000000,1,1,1,1,1,1„,1,1,1,1,1,1,1,1,1,1,1,1„,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1„,1,1,1,1,1,1„,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1„,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1„,1,1,1,1,1,1„,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1„1,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1,1„1,1,1,1,1,1,1,1,1,1,1,1,1,1,. • To.ta0 ,I.,,,,,',11,11,11,'''1:11,'''111,''''111,11)111111111111111111000001111111111111111111111111111111111111rviroyo000011101101000100010011111111Voloo11111110000001111111110 , .......................................................................""""................................... „„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„, „, $200,000 Actua0FY Actua0FY Actua0FY Actua0FY Estirnated Budget FY 2012 2013 2014. 2015 Year...End FY 2010..7 2016 G-84 BUDGET DETAIL AQUATICS FISCAL YEAR 2016-17 ACCOUNT NO. 10022300 DEPARTMENT REQUEST 51110 Salaries, Regular $ 20,041 0.31 Recreation Supervisor (0.22 Recreation Admin, 0.10 Day Camp, 0.10 Youth Basketball, 0.20 Adult Softball,0.06 Youth Softball,0.01 Co-ed Volleyball) Total FTE 0.31 51120 Non-Regular Salaries $ 66,925 Pool Manager(400 hours) 0.05 Assistant Pool Manager(400 hours) 0.05 Water Safety Instructors(2,500 hours) 1.20 Lifeguards(2,000 hours) 0.96 Office&Concessions(800 hours) 0.38 Total FTE 2.64 Employee Benefits $ 21,973 51210 Retirement(PERS) $ 6,266 51220 Insurance $ 4,776 51230 Workers Compensation Insurance $ 4,446 51240 Medicare $ 1,324 51250 Unemployment Insurance $ 910 51260 FICA $ 4,150 51290 Cell Phone Stipend $ 101 52100 Contractual Services $ 2,500 Fee for credit card payments. $ 1,000 Miscellaneous Repairs by General Contractors. $ 1,500 54100 Supplies $ 19,000 Emergency rescue supplies. $ 3,500 Staff uniform&equipment. $ 3,000 Concessions&party supplies. $ 6,000 Miscellaneous fees including Health Permit and floor matts. $ 3,000 Office and miscellaneous supplies. $ 3,500 54106 Specialty Supplies $ 18,500 Chlorine $15,000 Acid&Algaecide $ 2,000 Testing Supplies $ 1,500 55100 Telephone $ 1,000 55210 Utilities $ 35,000 56120 Equipment Maintenance&Repair $ 6,000 Miscellaneous repairs of office and facility equipment. 57101 Conference&Training-Aquatics $ 5,000 California Parks and Recreation Society Conference and various trainings mandated for safe programming. Lifeguard and water safety instructor training. 57102 Conference&Training-Parks Staff $ 1,000 Park staff CPO certification. DEPARTMENT TOTAL 10022300 $ 196,939 G-85 BUDGET DETAIL RECREATION ADMINISTRATION FISCAL YEAR 2016-17 ACCOUNT NO. 10022810 DEPARTMENT REQUEST 51110 Salaries, Regular $ 146,638 Community Service Administrator(0.30 Parks,0.05 Museum,0.05 Conference Center,0.05 0.45 Golf,0.10 Building Maintenance) Recreation Supervisor (0.20 Adult Softball, 0.10 Day Camp, 0.10 Youth Basketball, 0.31 0.22 Aquatics,0.01 Co-ed Volleyball,0.06 Youth Softball) Sports Coordinator(0.35 Adult Softball,0.25 Youth Basketball) 0.40 Recreation Coordinator 1.00 Receptionist/Clerk(0.30 Admin Support,0.10 Parks,0.30 Building Maintenance) 0.30 Community Services Assistant/Part-time 32-Hour(0.16 Admin.Support) 0.64 Total FTE 3.01 51120 Non-Regular Salaries $ 2,160 Community Services Assistant/960 hour(0.07 Parks,0.07 Golf,0.23 Admin.Support,0.02 0.07 Building Maintenance) Total FTE 0.07 51130 Overtime Salaries $ 1,000 Employee Benefits $ 93,248 51210 Retirement(PERS) $ 45,277 51220 Insurance $ 34,255 51230 Workers Compensation Insurance $ 8,890 51240 Medicare $ 2,656 51250 Unemployment Insurance $ 1,834 51260 FICA $ 134 51290 Cell Phone Stipend $ 202 52100 Contractual Services $ 3,500 Fee for credit card payments $ 2,500 Recreation software cost(Total cost shared equally with UVCC, Building Maintenance,ARRC) $ 1,000 52600 Rent $ 20,004 Rental contribution to the ARRC and other facilities for programs. 54100 Supplies $ 7,400 Miscellaneous reference materials and printing,publicity material and advertisements for programs and events,staff equipment and supplies,one replacement computer. $ 5,900 Program supplies and materials for Observatory Park. $ 1,500 54101 Postage $ 3,800 General postage for the fiscal year as well as the direct mailings for recreational classes and sports programs. 55100 Telephone $ 1,800 55210 Utilities $ 3,600 Utilities for Trinity gym per MOU. 57100 Conference&Training $ 5,000 California Parks and Recreation Society Conference and various trainings mandated for safe programming including CPR. G-86 57300 Memberships&Subscriptions $ 1,500 Membership in California Parks and Recreation Society(CPRS),and National Park and Recreation Association(NRPA)for three persons. 61200 Purchasing Allocation $ 11,604 Charge for Purchasing functions. 61420 Building Maintenance Allocation $ 13,262 Share of maintenance for Civic Center facility. 61422 IT Allocation $ 35,553 Share of Information Technology services. 61425 Utilities Allocation $ 2,336 Share of Civic Center Utilities. 61500 Insurance Allocation $ 3,371 Share of the Citywide costs of liability and property insurance. DEPARTMENT TOTAL 10022810 $ 355,776 G-87 BUDGET DETAIL ADULT BASKETBALL FISCAL YEAR 2016-17 ACCOUNT NO. 10022821 DEPARTMENT REQUEST 51120 Non-Regular Salaries $ 1,800 Activity Assistant(150 hours)(Officials) 0.07 Total FTE 0.07 Employee Benefits $ 244 51210 Retirement(PERS) $ - 51220 Insurance $ - 51230 Workers Compensation Insurance $ 88 51240 Medicare $ 26 51250 Unemployment Insurance $ 18 51260 FICA $112 51290 Cell Phone Stipend $ - 52100 Contractual Services $ 11,500 Contract with Officials Association to provide training to seasonal employees. 54100 Supplies $ 1,000 All necessary equipment,uniforms,apparatus,and provisions to operate the league. Monies expended are offset by revenues from participant and sponsor fees. DEPARTMENT TOTAL 10022821 $ 14,544 G-88 BUDGET DETAIL ADULT SOFTBALL FISCAL YEAR 2016-17 ACCOUNT NO. 10022822 DEPARTMENT REQUEST 51110 Salaries, Regular $ 26,966 Recreation Supervisor (0.22 Recreation Admin, 0.10 Day Camp, 0.10 Youth Basketball, 0.31 0.20 Aquatics,0.01 Co-ed Volleyball,0.06 Youth Softball) Sports Coordinator(0.40 Recreation Admin,0.25 Youth Basketball) 0.35 Total FTE 0.55 51120 Non-Regular Salaries $ 9,000 Scorekeepers(750 hours) 0.36 Total FTE 0.36 Employee Benefits $ 21,081 51210 Retirement(PERS) $ 8,605 51220 Insurance $ 8,475 51230 Workers Compensation Insurance $ 2,168 51240 Medicare $ 647 51250 Unemployment Insurance $ 449 51260 FICA $ 558 51290 Cell Phone Stipend $ 179 52100 Contractual Services $ 49,000 Contractual agreement with Redwood Empire Official Association for Umpires. 52180 Security Services $ 400 Field alarm monitoring services and safety costs at the facility. 54100 Supplies $ 15,000 All necessary equipment,apparatus,and provisions to operate the league. Monies expended are offset by revenues from participant and sponsor fees. DEPARTMENT TOTAL 10022822 $ 121,447 G-89 BUDGET DETAIL CO-ED VOLLEYBALL FISCAL YEAR 2016-17 ACCOUNT NO. 10022824 DEPARTMENT REQUEST 51110 Salaries, Regular $ 647 Recreation Supervisor (0.22 Recreation Admin, 0.10 Day Camp, 0.10 Youth Basketball, 0.31 0.01 Aquatics,0.20 Adult Softball,0.06 Youth Softball) Total FTE 0.01 Employee Benefits $ 426 51210 Retirement(PERS) $203 51220 Insurance $155 51230 Workers Compensation Insurance $ 41 51240 Medicare $ 13 51250 Unemployment Insurance $ 10 51260 FICA $ - 51290 Cell Phone Stipend $ 4 54100 Supplies $ 400 All necessary equipment and provisions to operate the league. Monies expended are offset by revenues from participant and sponsor fees. DEPARTMENT TOTAL 10022824 $ 1,473 G-90 BUDGET DETAIL YOUTH BASKETBALL FISCAL YEAR 2016-17 ACCOUNT NO. 10022831 DEPARTMENT REQUEST 51110 Salaries, Regular $ 16,492 Recreation Supervisor (0.22 Recreation Admin, 0.20 Adult Softball, 0.10 Day Camp, 0.31 0.10 Aquatics,0.01 Co-ed Volleyball,0.06 Youth Softball) Sports Coordinator(.40 Recreation Admin, .35 Adult Softball) 0.25 Total FTE 0.35 51120 Non-Regular Salaries $ 18,675 0.84 Seasonal, part-time positions for referees, scorekeepers, timers, and gym supervisors for 400 games.Monies expended are offset by revenues from participant and sponsor fees. Total FTE 0.84 Employee Benefits $ 14,921 51210 Retirement(PERS) $5,281 51220 Insurance $5,393 51230 Workers Compensation Insurance $1,975 51240 Medicare $ 590 51250 Unemployment Insurance $ 410 51260 FICA $1,158 51290 Cell Phone Stipend $ 114 52100 Contractual Services $ 250 Contract with Officials Association to provide training to seasonal employees. 52600 Rent $ 1,000 Use of non-City facilities. 54100 Supplies $ 10,000 All necessary equipment,apparatus,and provisions to operate the league. Monies expended are offset by revenues from participant and sponsor fees. DEPARTMENT TOTAL 10022831 $ 61,338 G-91 BUDGET DETAIL YOUTH SOFTBALL FISCAL YEAR 2016-17 ACCOUNT NO. 10022832 DEPARTMENT REQUEST 51110 Salaries, Regular $ 3,880 Recreation Supervisor (0.22 Recreation Admin, 0.20 Adult Softball, 0.10 Day Camp, 0.31 0.06 Aquatics,0.10 Coed Volleyball,0.10 Youth Basketball) Total FTE 0.06 51120 Non-Regular Salaries $ 2,400 0.04 Seasonal, part-time positions for umpires and field maintenance staff for 60 games. Monies expended are offset by revenues from participant and sponsor fees. Total FTE 0.04 Employee Benefits $ 2,840 51210 Retirement(PERS) $1,214 51220 Insurance $ 925 51230 Workers Compensation Insurance $ 352 51240 Medicare $ 106 51250 Unemployment Insurance $ 74 51260 FICA $ 149 51290 Cell Phone Stipend $ 20 54100 Supplies $ 2,800 All necessary equipment,apparatus,and provisions to operate the league. Monies expended are offset by revenues from participant and sponsor fees. DEPARTMENT TOTAL 10022832 $ 11,920 G-92 BUDGET DETAIL DAY CAMP FISCAL YEAR 2016-17 ACCOUNT NO. 10022840 DEPARTMENT REQUEST 51110 Salaries, Regular $ 6,466 Recreation Supervisor(0.22 Recreation Admin, 0.20 Adult Softball, 0.10 Youth Basketball, 0.31 0.10 Aquatics,0.01 Co-ed Volleyball,0.06 Youth Softball) Total FTE 0.10 51120 Non-Regular Salaries $ 79,600 3.08 Seasonal, part-time positions for Director(1),Camp Counselors(16)and Assistants(2). Monies expended are offset by revenues from participants(Camp operates for 10 weeks). Total FTE 3.08 Employee Benefits $ 14,936 51210 Retirement(PERS) $ 2,023 51220 Insurance $ 1,541 51230 Workers Compensation Insurance $ 4,252 51240 Medicare $ 1,272 51250 Unemployment Insurance $ 879 51260 FICA $ 4,936 51290 Cell Phone Stipend $ 33 54100 Supplies $ 12,000 Arts/crafts supplies,sports equipment,games,field trip expenses,office supplies,T-shirts for participants and provisions to operate the camp. Monies expended are offset by revenues from participants. 55100 Telephone $ 125 DEPARTMENT TOTAL 10022840 $ 113,127 G-93 BUDGET DETAIL CLASSES&CLINICS FISCAL YEAR 2016-17 ACCOUNT NO. 10022850 DEPARTMENT REQUEST 52100 Contracted Services $ 75,000 Payment of instructors of all recreational activities,classes,and contracted programs. All monies expended in this account are offset by incoming revenues charged to the participants to conduct contract recreation programs,user fee activities,and revenue-producing programs. 54100 Supplies $ 30,000 Recreation brochure to be published three times per year. The costs of publishing and printing are offset by advertising sales and instructor fees. All necessary equipment,apparatus and provisions to operate the classes.Monies expended are offset by revenues from participants and sponsor fees. DEPARTMENT TOTAL 10022850 $ 105,000 G-94 BUDGET DETAIL SPECIAL ACTIVITIES FISCAL YEAR 2016-17 ACCOUNT NO. 10022860 DEPARTMENT REQUEST 51110 Salaries, Regular $ 4,159 Staff hours scheduled to work special programs and events. Monies expended are offset by revenues from special activities. 51120 Non-Regular Salaries $ 4,000 Staff hours scheduled to work special programs and events. Monies expended are offset by revenues from special activities. 51130 Overtime Salaries&Wages $ 19,242 Staff hours scheduled to work special programs and events. Monies expended are offset by revenues from special activities. Employee Benefits $ 3,290 51210 Retirement(PERS) $ 1,352 51230 Workers Compensation Insurance $ 396 51240 Medicare $ 399 51250 Unemployment Insurance $ 275 51260 FICA $ 868 DEPARTMENT TOTAL 10022860 $ 30,691 G-95 G-96 /10110M, 1110 1 r ..... ' ... Cit�' o fUkiah ,,,,, PLANNING & COMMUNITY DEVELOPMENT BUDGET Fiscal Year 2016-17 10023100 Planning and Community Development BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: Long Range Planning: The primary focus of Long Range Planning is to implement the Ukiah Valley General Plan which consists of seven State mandated elements, including a State-certified Housing Element and seven optional elements. Long Range Planning staff also develop, implement, and/or assist in the creation of special programs and projects related to long range community development such as the Airport Industrial Park Planned development, creek master plans and maintenance of the Zoning Ordinance to reflect current State law and modern planning principles Current Planning: Current planning staff assists property owners, developers, and the public in matters related to the use and development of private property. This includes: providing information on the regulations and guidelines that apply to property and projects; review and processing of building permits; providing assistance on project design and development; processing land use entitlements for private and public development proposals; and performing environmental review associated with development proposals. Current planning staff also provides professional planning support to the Planning Commission, City Council, Design Review Board,Zoning Administrator, City Engineer, Paths, Open Space, and Creeks Commission, Demolition Permit Review Committee, and Building Appeals Board. MAJOR ACCOMPLISHMENTS FOR FY 2015-16: • Current Planning: Processed 25 current planning applications including: the PEP Housing 42 unit senior affordable project, the Gullion 26 unit multi-family project and Ford Street Use Permit. • Long Range Planning: Completed Homeless Shelter Overlay zone, Housing Element, initiated Wagonseller Park Location Identification Study. • Economic Development: Completed Fee Deferral program for development projects Completed Talmage Road/Highway 101 Interchange Improvements Environmental Impact Report. Initiated zoning ordinance amendments including:fence heights, creek setbacks,food truck regulations, tree shading in parking lots, and permit streamlining. Initiated General Plan update process. Sphere of Influence Amendment- implemented City Council's decision to withdraw application from Local Area Formation Commission (LAFCO). Completed the review and update of the Planning and Building permit fees. Assisted with the development and adoption of a marijuana dispensary ordinance. Made progress on the Ukiah Valley Sanitation District detachment project. PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • Make substantial progress on the General Plan update project. • Continue to process current planning applications in a timely manner. • Complete zoning ordinance amendments designed to make the development process easier, including permit streamlining, creek setbacks, and tree shading. • Complete site identification study for the Wagonseller Neighborhood Park. G-97 • Continue to implement Munis permitting module • Make substantial progress on the UVSD detachment project. • Make progress on the Water Rights Permit Amendment Environmental Impact Report. • Complete the update to the official zoning map to reflect recent rezoned properties. • Continue professional support to the City Council, Planning Commission, Design Review Board, and Paths Open Space and Creeks Commission. SIGNIFICANT CHANGES: • None. G-98 Community Planning Detail for Fiscal Year 2016/2017 10023100 Estimated Difference from Estimated Actual Actual Actual Actual Budget Year-End Budget Year-End 2016 Account Name FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ SALARIES&BENEFITS 51110 REGULAR SALARIES&WAGES 186,628 270,359 294,766 264,857 260,755 259,098 270,124 11,026 4% 51120 NON-REGULAR SALARIES&WAGES - 2,543 2,144 307 - - - - 0% 51150 ACCRUED SALARIES&BENEFITS 5,109 5,766 3,832 (6,818) - - - - 0% 51210 RETIREMENT(PERS) 45,679 69,729 73,929 64,247 74,542 73,848 85,876 12,028 16% 51220 INSURANCE 35,309 35,247 29,887 35,772 35,888 40,044 45,793 5,749 14% 51230 WORKERS COMPENSATION 8,463 12,466 17,760 12,651 12,385 12,662 15,323 2,661 21% 51240 MEDICARE 2,778 3,797 3,985 3,898 4,239 4,338 4,571 233 5% 51250 UNEMPLOYMENT 2,054 2,887 3,243 3,011 2,921 2,993 3,153 160 5% 51260 FICA - 158 133 19 - - - - 0% 51290 CELL PHONE STIPEND - 29 199 199 198 198 198 - 0% Sub Total Salaries&Benefits 286,020 402,980 429,878 378,143 390,928 393,181 425,038 31,857 8% OPERATIONS&MAINTENANCE 52100 CONTRACTED SERVICES 259,863 94,601 122,367 48,660 6,000 6,000 18,000 12,000 200% 52107 CONTRACTED SERVICES-EIR - - - - 100,000 10,000 - (10,000) -100% 54100 SUPPLIES 1,079 378 4,844 3,201 3,000 2,700 6,000 3,300 122% 54101 POSTAGE 1,834 1,518 1,334 1,183 1,500 1,044 1,500 456 44% 55100 TELEPHONE 1,105 1,158 1,067 1,236 1,000 1,412 1,421 9 1% 55210 UTILITIES 1,226 - - - - - - - 0% 56120 EQUIPMENT MAINTENANCE&REPAIR - - 140 - 500 500 500 - 0% 57100 CONFERENCE&TRAINING 66 360 746 490 4,000 3,711 6,500 2,789 75% 57300 MEMBERSHIPS&SUBSCRIPTIONS 991 1,014 - - - - 385 385 100% 59101 FEES - - - - - - 7,500 7,500 100% 61200 PURCHASING ALLOCATION - - - 3,703 3,459 3,459 2,689 (770) -22% 61410 RENT ALLOCATION - 2,526 2,526 2,526 - - - - 0% 61420 BUILDING MAINTENANCE ALLOCATION 6,187 8,138 8,678 8,569 9,583 9,583 10,397 814 8% 61422 IT ALLOCATION - - - - 12,997 12,997 15,660 2,663 20% 61425 UTILITIES ALLOCATION - 1,637 1,920 1,920 1,906 1,906 1,831 (75) -4% 61500 INSURANCE ALLOCATION 3,361 3,399 3,399 - 1,447 1,447 1,683 236 16% Sub Total Operations&Maintenance 275,712 114,730 147,022 71,488 145,392 54,759 74,066 19,307 35% TOTAL DEPARTMENT EXPENSES 23100 561,732 517,710 576,900 449,631 536,320 447,940 499,104 51,164 11% G-99 BUDGET DETAIL COMMUNITY PLANNING FISCAL YEAR 2016-17 ACCOUNT NO.10023100 DEPARTMENT REQUEST 51110 Salaries,Regular $ 270,124 Director of Planning&Community Development(0.25 Building Inspection) 0.75 Principal Planner(0.10 Building Inspection) 0.90 Assistant Planner I(0.15 Building Inspection) 0.85 Development Permit Coordinator(0.30 Building Inspection,0.20 Public Works-Engineering, 0.05 0.15 Wastewater Admin.,0.15 Water Admin.,0.15 Electric Admin.) Planning/Building Technician(0.11 Building Inspection) 0.89 Total FTE 3.44 Employee Benefits $ 154,914 51210 Retirement(PERS) $ 85,876 51220 Insurance $ 45,793 51230 Workers Compensation Insurance $ 15,323 51240 Medicare $ 4,571 51250 Unemployment Insurance $ 3,153 51290 Cell Phone Stipend $ 198 52100 Contractual Services $ 18,000 Planning Commission Stipend $ 6,000 GIS services $ 10,000 Other services as needed $ 2,000 54100 Supplies $ 6,000 2 new computers,computer and printer supplies,general office supplies. 54101 Postage $ 1,500 55100 Telephone $ 1,421 Land line and Fax. 56120 Equipment Maintenance&Repair $ 500 Printer maintenance and repair 57100 Conference&Training $ 6,500 Planning Staff $ 4,000 Planning Commission $ 2,500 57300 Memberships&Subscriptions $ 385 American Planning Association 59101 Fees $ 7,500 CEQA filing fees DFW CEQA documents(3) County Airport Land Use Commission(2) 61200 Purchasing Allocation $ 2,689 Charge for Purchasing functions. 61420 Building Maintenance Allocation $ 10,397 Share of maintenance for Civic Center facility. 61422 IT Allocation $ 15,660 Share of Information Technology Services. 61425 Utilities Allocation $ 1,831 Share of Civic Center Utilities. 61500 Insurance Allocation $ 1,683 Share of the Citywide costs of liability and property insurance. DEPARTMENT TOTAL 10023100 $ 499,104 G-100 Coriirilunity Planning Expenses $100,000 $600,000 $561,732 $576,900 • $517,710,, $4 104 k I:' 0/wN'Iv1wyYY , 1111 H 1 111111 $449,631 $447,940 ' 111111111111111111111111111111010 1111111101111111000,1, ""'"'"' ml@IoII0IIIIIII ,1 f ��� IIIzw- 011110000001 „, $300,000 �I I � General) Fund 0 ;rota)) $200,000 I $1..00,000 r 1 a Actual FY Actual FY Actual FY Actual FY Fskfimaker1 Budget FY 2012.. 2013 2014.. 2015Year Find FY 201/ 2016 G-101 G-102 tl � a� OiioiQ2nG4 City of Ukiah BUILDING INSPECTION BUDGET Fiscal Year 2016-17 10023320 Building Inspection BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: The Building Department is a branch of the Community Development Department and is responsible for maintaining through plan review and building inspection the minimum requirements to safeguard the public health, safety and general welfare through structural strength, means of egress facilities, stability, access to persons with disabilities, sanitation, adequate lighting and ventilation and energy conservation; safety to life and property from fire and other hazards attributed to the built environment and to provide safety to fire fighters and emergency responders during emergency operations. The department is staffed by the Building Official and Development Permit Coordinator. Customer service to the community is a driving force for the department. MAJOR ACCOMPLISHMENTS FOR FY 2015-16: • Continued success with the one-afternoon per week Rapid Review plan checking and permit issuance program (31 permits issued between July, 2015 and February, 2016: average time: 1-hour per permit). • Continued monitoring of building permit first review timeframes—average 90% reviewed on time. • Continued to lead the Planning and Building team with the implementation of the Munis Software permitting module. • Continued to perform lead role with the Palace Hotel building code violation enforcement. • Reviewed and issued 422 building permits between July, 2015 and February, 2016. • Conducted 906 building inspections between July, 2015 and February, 2016. • Increased staff capacity to review and issue building permits over-the-counter. PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • Expand the Rapid Review program as demand increases. • Increase on-time first reviews for building permits beyond 90%. • Implement on-line Customer Self Service building permit application/issuance and building inspection scheduling. • Palace Hotel building code violation enforcement: Continued support to City Council. • Become proficient with implementation of the Munis permitting module and assist other staff as appropriate. • Install front-counter computer for building permit applications, building inspection scheduling, Building Division information, etc. • Continue Building Code violation enforcement efforts. • Continue cross-training (building/planning)efforts. • Reach out to contractors and community notifying them of California Code changes this year. Provide information highlighting the various changes. • Provide local training on new codes to the community and advertise classes at the North Coast Builders Exchange and classes hosted by the local ICC Chapter, Redwood Empire Association of Code Officials. SIGNIFICANT CHANGES: • None. G-103 Building Inspection Detail for Fiscal Year 2016/2017 10023320 Estimated Actual Actual Actual Actual Budget Year End Budget Difference from Account Name FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 Estimated Year-End 2016 $ % BUILDING INSPECTION REVENUE 42210 BUILDING PERMITS (89,903) (79,960) (85,343) (89,815) (100,000) (74,000) (120,000) (46,000) 62% 42220 ELECTRICAL PERMITS (15,567) (13,573) (11,151) (12,855) (12,000) (9,500) (18,200) (8,700) 92% 42230 PLUMBING PERMITS (9,036) (8,481) (7,924) (8,417) (7,000) (5,000) (16,300) (11,300) 226% 42240 MECHANICAL PERMITS (6,027) (5,789) (6,916) (6,003) (6,000) (4,000) (11,400) (7,400) 185% 42250 RED TAG FINES (8,404) (10,493) (6,387) (2,320) (6,000) (3,000) (3,000) - 0% 42260 PERMIT REINSTATEMENT FEES (8,217) (3,548) (5,520) (15,398) (8,000) (4,000) (7,100) (3,100) 78% 42310 SIGN PERMIT FEES (1,865) (1,151) (1,283) (1,283) (1,300) (800) (700) 100 -13% 44170 PLAN CHECK FEES (65,056) (38,892) (102,772) (36,598) (84,046) (50,000) (80,000) (30,000) 60% Total Building Inspection Revenue (204,075) (161,887) (227,297) (172,690) (224,346) (150,300) (256,700) (106,400) 71% SALARIES&BENEFITS 51110 REGULAR SALARIES&WAGES 116,752 163,013 164,109 157,052 158,772 159,663 161,402 1,739 -1% 51150 ACCRUED SALARIES&BENEFITS 6,036 2,718 1,143 (5,927) - - - - 0% 51210 RETIREMENT(PERS) 29,023 41,616 42,569 42,751 46,974 47,399 51,811 4,412 -9% 51220 INSURANCE 20,467 22,112 14,727 14,964 15,170 20,034 21,807 1,773 -9% 51230 WORKERS COMP 5,191 7,496 9,714 7,240 7,158 7,615 8,669 1,054 -14% 51240 MEDICARE 1,549 2,102 2,050 2,161 2,452 2,606 2,592 (14) 1% 51250 UNEMPLOYMENT 1,260 1,736 1,776 1,723 1,698 1,800 1,792 (8) 0% 51290 CELL PHONE STIPEND - 49 331 331 330 334 330 (4) 1% Sub Total Salaries&Benefits 180,277 240,842 236,419 220,296 232,554 239,451 248,403 8,952 -4% OPERATIONS&MAINTENANCE 52100 CONTRACTED SERVICES 16,571 19,889 38,061 12,304 40,000 31,000 30,000 (1,000) -3% 54100 SUPPLIES 1,091 785 3,787 3,656 4,000 3,000 4,000 1,000 33% 54101 POSTAGE 1,203 730 1,038 1,311 1,000 600 1,200 600 100% 55100 TELEPHONE 669 648 381 393 600 300 500 200 67% 56120 EQUIPMENT MAINTENANCE&REPAIR - - - - - - 500 500 100% 56130 EXTERNAL SERVICES 1,399 1,359 1,285 1,507 1,400 1,470 1,400 (70) -5% 57100 CONFERENCE&TRAINING 758 1,267 3,464 923 4,000 2,600 6,000 3,400 131% 57300 MEMBERSHIPS&SUBSCRIPTIONS 340 340 635 480 800 600 800 200 33% 61200 PURCHASING ALLOCATION - - - 1,498 1,399 1,399 828 (571) -41% 61410 RENT ALLOCATION - 770 770 770 - - - - 0% 61420 BUILDING MAINTENANCE ALLOCATION 2,486 2,480 2,644 2,611 2,920 2,920 3,168 248 8% 64122 IT ALLOCATION - - - - 7,783 7,783 9,377 1,594 20% 61425 UTILITIES ALLOCATION 493 499 585 585 581 581 558 (23) -4% 61500 INSURANCE ALLOCATION 1,090 1,102 1,102 - 812 812 937 125 15% Sub Total Operations&Maintenance 26,100 29,869 53,752 26,037 65,295 53,065 59,268 6,203 12% TOTAL DEPARTMENT EXPENSES 23320 206,377 270,711 290,170 246,333 297,849 292,516 307,671 15,155 5% G-104 BUDGET DETAIL BUILDING INSPECTION FISCAL YEAR 2016-17 ACCOUNT NO.10023320 DEPARTMENT REQUEST 51110 Salaries,Regular $ 161,402 Director of Planning&Community Development(0.75 Planning) 0.25 Building Official 1.00 Principal Planner(0.90 Planning) 0.10 Assistant Planner(0.85 Planning) 0.15 Development Permit Coordinator(0.05 Planning,0.20 Public Works-Engineering,0.15 0.30 Wastewater Admin.,0.15 Water Admin.,.015 Electric Admin.) Planning/Building Technician(0.89 Planning) 0.11 Total FTE 1.91 Employee Benefits $ 87,001 51210 Retirement(PERS) $ 51,811 51220 Insurance $ 21,807 51230 Workers Compensation Insurance $ 8,669 51240 Medicare $ 2,592 51250 Unemployment Insurance $ 1,792 51290 Cell Phone Stipend $ 330 52100 Contractual Services $ 30,000 Funds for structural plan check review and substitute building inspection services. 54100 Supplies $ 4,000 Code books and reference material for new building code cycle. General office supplies. 54101 Postage $ 1,200 55100 Telephone $ 500 Land line and Fax. 56120 Equipment Maintenance and Repair $ 500 Printer maintenance and repair. 56130 External Services $ 1,400 Mileage Reimbursement for Building Official. 57100 Conference&Training $ 6,000 Seminars and classes on new code requirements and to meet State education requirements. AB717-45 hours/3 year;SB1608-ICC certificate renewals-CBO 60 hours/3 year. 57300 Memberships&Subscriptions $ 800 REACO Meetings and Membership $ 300 ICC Membership and Recertification $ 125 CALBO Membership $ 215 SVABO Membership $ 60 Miscellaneous Memberships&Subscriptions $ 100 61200 Purchasing Allocation $ 828 Charge for Purchasing functions. 61420 Building Maintenance Allocation $ 3,168 Share of maintenance for Civic Center facility. 61422 IT Allocation $ 9,377 Share of Information Technology Services. 61425 Utilities Allocation $ 558 Share of Civic Center Utilities. 61500 Insurance Allocation $ 937 Share of the Citywide costs of liability and property insurance. DEPARTMENT TOTAL 10023320 $ 307,671 G-105 Bpi Wing Onspecti n Expenses $350,000 $307,671 $290,170 $292,516 5300,000 $270,711 0 erwsIrI'II; Ill 1111 Il II III e.'" '''"TIFI'T 1 1 , I'''''''::::IIIII 111100IIPI !Iloolli Fo!00! III 01111 $250,000 0000i''0101011111111111111111111111110111101111111111111111111111111 1111111111111111111111111111111111 11111111111111 11111111111111111111111111111111111111111111111111111111111m 11100011111111110111111111111110 Ilk kl 0 ..,,,,,),,,,,,,11111 1 0 I 001 111 $206,3 ''' l000m 1101111111111111111111111111111111111111111110011111111111111110 omommoolo ounamoondoolo o commouo 0000000011000010110ono 00111111111111111-111111110011110111111 Y0`,‘'00111111111111111111111002 000000000,0 o, $200,000 1 General F und • rota I $150,000 _ 1 $100,000 $50,000 1 i 1 II 111 I1111I1 1 11 i 1 1 I 1 1-1 1 1 1 1 i 1 1 1 11 1 1 Actual FY Actual FY Actual FY Actual FY Estimated Budget FY 2012 2013 2014 2015 Year End FY 2017 2016 G-106 fel City of Ukiah ENGINEERING BUDGET Fiscal Year 2016-17 10024210 Engineering BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: The Engineering Division provides development review on projects, manages capital improvement projects from design through construction, manages and implements the City's Storm Water Management Plan for compliance with NPDES, staffs the Traffic Engineering Committee, evaluates projects for grease trap ordinance compliance and sewer lateral testing/replacement, etc. MAJOR ACCOMPLISHMENTS FOR FY 2015-16: • Completed construction of NWP Rail Trail, Phase 1 from Clara Avenue to Gobbi Street. • Completed design and construction of the North State Street and Garrett Drive crosswalk. • Completed slurry seal project, local streets and Airport parking. • Prepared plans and specifications for street rehabilitation project(Washington, Luce and Observatory). • Received grant funding for Rail Trail, Phase 2. PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • Continue "Master Pavement Rehabilitation Program (MPRP)"-2 year approach. • Complete construction of street rehabilitation project(Washington, Luce and Observatory). • Implement a Trench Fee. • Complete paperwork for Rail Trail, Phase 3. SIGNIFICANT CHANGES: • Add Engineering Technician Position to continue the Master Pavement Rehabilitation Program and provide technical assistance with CAD and GIS support. G-107 Engineering Detail for Fiscal Year 2016/2017 10024210 Estimated Difference from Estimated Actual Actual Actual Actual Budget Year-End Budget Year-End 2016 Account Name FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ ENGINEERING REVENUE 42401 SPECIAL TRANS PERMITS 1 TRIP (981) (598) (853) (597) (1,000) (320) (1,000) (680) 213% 42402 ENCROACH PERMIT TIME LMTD (6,317) (9,017) (13,892) (6,848) (9,000) (8,800) (10,000) (1,200) 14% 42403 ENCROACH PERMIT TIME EXT - (662) (130) (25) (500) (100) (100) - 0% 42404 ENCROACH PERMIT LANE CLOSE - (185) (385) (700) (480) (115) (1,100) (985) 857% 42405 GRADING PERMIT PLAN REV/INSP (457) - (232) - (200) (200) (300) (100) 50% 43140 TALMAGE ROAD MAINTENANCE 1,134 - - - - - - - 0% 44125 IMPROVEMENT PLAN REVIEW - (7,074) (460) (425) (7,500) (3,500) (4,000) (500) 14% 44127 CERT OF COMPLIANCE REVIEW (65) - (12) (65) - - - - 0% 44128 BOUNDARY LINE ADJ REVIEW (130) (151) (65) (65) (100) (100) (100) - 0% 44129 PARCEL MAP PROCESS MINOR SUB (130) - (65) - - - - - 0% 44130 IMPROVEMENTAGREEMENT PREP (65) - - - - - - - 0% 44131 EASEMENTS REVIEW&PROCESS (65) (260) (395) - (200) (100) (100) - 0% 44132 PLAN SHEETS FOR BIDDING - (50) (46) - (50) (50) (50) - 0% 44133 SPECIFICATIONS (520) (482) (162) (516) (500) (250) (250) - 0% 44134 COPY OF PLAN SIZE SHEETS - (20) - - - - - - 0% Total Engineering Revenue (7,595) (18,499) (16,696) (9,241) (19,530) (13,535) (17,000) (3,465) 26% SALARIES&BENEFITS 51110 REGULAR SALARIES&WAGES 145,862 86,837 80,138 77,041 90,969 86,894 59,376 (27,518) -32% 51130 NON-REGULAR SALARIES&WAGES - - - 25,497 - 1,530 - (1,530) -100% 51150 OVERTIME SALARIES&WAGES - - 67 141 - - - - 0% 51210 ACCRUED SALARIES&BENEFITS 1,323 (11,742) (1,040) 44 - - - - 0% 51220 RETIREMENT(PERS) 34,850 20,945 17,963 19,671 26,790 24,224 18,742 (5,482) -23% 51230 INSURANCE 22,769 10,714 6,091 8,134 12,177 7,489 7,893 404 5% 51240 WORKERS COMPENSATION 6,558 3,949 4,719 4,694 4,269 3,984 3,179 (805) -20% 51250 MEDICARE 2,197 1,181 1,065 1,746 1,458 1,397 935 (462) -33% 51260 UNEMPLOYMENT 1,592 917 863 1,118 997 966 626 (340) -35% 51290 FICA - - - 1,138 - - - - 0% 51290 CELL PHONE STIPEND - 23 223 459 387 387 158 (229) -59% Sub Total Salaries&Benefits 215,150 112,825 110,089 139,683 137,047 126,871 90,909 (35,962) -28% OPERATIONS&MAINTENANCE 52100 CONTRACTED SERVICES 143 4,900 9 56,773 20,000 12,000 20,000 8,000 67% 54100 SUPPLIES 1,576 3,004 3,614 5,059 5,000 3,000 5,000 2,000 67% 54101 POSTAGE 484 249 356 747 500 500 600 100 20% 55100 TELEPHONE 1,511 1,267 1,185 1,525 1,200 930 1,200 270 29% 56110 CITY GARAGE-PARTS 26 - 23 23 37 37 79 42 114% 56111 CITY GARAGE-LABOR 694 - 603 603 1,130 390 1,903 1,513 388% 56120 EQUIPMENT MAINTENANCE&REPAIR - - - 300 800 800 600 (200) -25% 56130 EXTERNAL SERVICES 519 333 335 277 500 250 500 250 100% 56210 FUEL&FLUIDS 312 349 256 338 500 500 500 - 0% 57100 CONFERENCE&TRAINING 2,687 4,665 2,970 3,602 2,500 3,000 3,500 500 17% 57300 MEMBERSHIPS&SUBSCRIPTIONS 1,533 945 2,067 1,057 3,500 2,500 3,500 1,000 40% 59101 FEES 7,279 7,536 7,279 8,740 10,000 - - - 0% 61200 PURCHASING ALLOCATION - - - 838 783 783 3,207 2,424 310% 61410 RENT ALLOCATION - 2,463 2,463 2,463 - - - - 0% 61420 BUILDING MAINTENANCE ALLOCATION 7,955 7,934 8,460 8,354 9,344 9,344 10,138 794 8% 61422 IT ALLOCATION - - - - 9,672 9,672 11,654 1,982 20% 61425 UTILITIES ALLOCATION 1,576 1,596 1,872 1,872 1,858 1,858 1,785 (73) -4% 61500 INSURANCE ALLOCATION 6,631 6,753 6,753 - 1,858 1,858 1,934 76 4% Sub Total Operations&Maintenance 32,928 41,993 38,244 92,573 69,182 47,422 66,100 18,678 39% TOTAL DEPARTMENT EXPENSES 24210 248,078 154,818 148,332 232,256 206,229 174,293 157,009 (17,284) -10% G-108 BUDGET DETAIL ENGINEERING FISCAL YEAR 2016-17 ACCOUNT NO. 10024210 DEPARTMENT REQUEST 51110 Salaries, Regular $ 59,376 Director of Public Works/City Engineer(0.05 Corp Yard, 0.10 Streets, 0.10 0.25 Landfill, 0.18 Wastewater Admin, 0.17 Water Admin, 0.05 Garage, 0.05 Storm Water, 0.05 Recycled Water) Deputy Public Works Director(0.05 Corp Yard, 0.08 Streets, 0.35 0.10 Landfill, 0.05 Garage, 0.15 Wastewater Admin, 0.15 Water Admin., 0.07 Storm Water) Senior Civil Engineer(0.10 Landfill, 0.35 Wastewater Admin., 0.35 Water 0.10 Admin., 0.10 Storm Water) RECLASS Public Works Management Analyst(0.20 Landfill, 0.25 Wastewater 0.05 Admin., 0.25 Water Admin., 0.05 Garage, 0.20 Recycled Water) NEW Engineering Analyst(0.20 Landfill, 0.20 Wastewater Admin, 0.20 Water 0.10 Admin., 0.10 Recycled Water, 0.20 Electric Admin.) Development Permit Coordinator(0.30 Building Inspection, 0.05 0.20 Planning, 0.15 Wastewater Admin., 0.15 Water Admin., 0.15 Electric Admin.) Total FTE 0.65 Employee Benefits $ 31,533 51210 Retirement(PERS) $ 18,742 51220 Insurance $ 7,893 51230 Workers Compensation Insurance $ 3,179 51240 Medicare $ 935 51250 Unemployment Insurance $ 626 51290 Cell Phone Stipend $ 158 52100 Contracted Services $ 20,000 Miscellaneous Engineering Services. 54100 Supplies $ 5,000 Photographic, office, drafting and surveying supplies, toner, printer paper, marking paint, plan print paper and plotter ink. 54101 Postage $ 600 55100 Telephone $ 1,200 Land line and Fax. 56110 City Garage parts $ 79 Annual allocation for City Garage parts for vehicles and equipment. 56111 City Garage Labor $ 1,903 Annual allocation for City Garage labor for vehicles and equipment. 56120 Equipment Maintenance and Repair $ 600 Plan copier maintenance. G-109 56130 External Services $ 500 Outside vendor labor and parts. 56210 Fuels and Fluids $ 500 57100 Conference and Training $ 3,500 AutoCAD training, GIS training and Webinars. 57300 Memberships &Subscriptions $ 3,500 Memberships, Updated Map Act, Code Books, and Professional Licenses. 61200 Purchasing Allocation $ 3,207 Charge for Purchasing functions. 61420 Building Maintenance Allocation $ 10,138 Engineering and Administration's share of Civic Center building maintenance. 61422 IT Allocation $ 11,654 Share of Information Technology services. 61425 Utilities Allocation $ 1,785 Share of Civic Center Utilities. 61500 Insurance Allocation $ 1,934 Share of the Citywide costs of liability and property insurance. DEPARTMENT TOTAL 10024210 $ 157,009 G-110 Engineering Expenses $300,000 $248,078 $250,000 0 $232,256 „ • ,','2II,'1,'1,11:'1,'1,!1,1:1,1„1,,,,,„, „„„„„„„„„„„„„„„ ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,$,,,,,,, $200,000 ,174,293 ,$154,818 7,009 ',,,,,,(4,0,0g,onig,!" Genera° Fund - -'''"'':''-'-''''ii':' “iiE:"-----''''''''''''''''-'-''--“--';'-'-''''----“'" 1-''''jl- “-- 1:-13i'I''' •.,.-: ';---i. xi •.: _ .,,c.. lii,i„.14 ii.-...„E iii , i E ., ...... „„. ..... . ,. ...... , ...„ Actuai FY Ac.tuai FY Ac.tuai FY Ac.tuai FY Estimated Budget FY 2012 2013 203..4 2015 Year...End FY 203..7 2016 G-1 1 1 G-112 1. City of Ukiah TRAFFIC SIGNALS MAINTENANCE BUDGET Fiscal Year 2016-17 10024214 Traffic Signals BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: The Traffic Signals Division consists of maintenance of the City's traffic signal system. The City currently maintains 14 traffic signals. The signals operate 24-7, 365 days a year. With the installation of all LED traffic signal lights and battery powered back-up systems, the traffic signals will operate during rare power outages. MAJOR ACCOMPLISHMENTS FOR FY 2015-16: • Continued maintenance of the traffic signal system. • Coordinated repairs resulting from signal pole knockdowns. • Coordinated minor adjustment to traffic signal controllers as needed. PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • Continue maintenance of the traffic signal system. • Coordinate repairs resulting from signal pole knockdowns. • Coordinate minor adjustments to traffic signal controllers as needed. SIGNIFICANT CHANGES: • None. G-113 Traffic Signals Maintenance Detail for Fiscal Year 2016/2017 10024214 Estimated Difference from Estimated Actual Actual Actual Actual Budget Year-End Budget Year-End 2016 Account Name FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ OPERATIONS&MAINTENANCE 52100 CONTRACTED SERVICES 35,345 23,878 19,521 13,757 30,000 15,000 20,000 5,000 33% 54100 SUPPLIES 857 469 400 2,474 1,500 200 1,500 1,300 650% 55210 UTILITIES 7,172 6,966 288 1,020 1,500 6,400 7,000 600 100% 61200 PURCHASING ALLOCATION - - - 1,055 986 986 - (986) -100% 61422 IT ALLOCATION - - - - 4,912 4,912 - (4,912) -100% 61500 INSURANCE ALLOCATION - - - - 94 94 90 (4) -4% Sub Total Operations&Maintenance 43,374 31,313 20,209 18,307 38,992 27,592 28,590 998 4% TOTAL DEPARTMENT EXPENSES 24214 43,374 31,313 20,209 18,307 38,992 27,592 28,590 998 4% G-114 BUDGET DETAIL TRAFFIC SIGNALS MAINTENANCE FISCAL YEAR 2016-17 ACCOUNT NO. 10024214 DEPARTMENT REQUEST 52100 Contractual Services $ 20,000 Traffic Signal Repairs. 54100 Supplies $ 1,500 Supplies for Traffic Signal Repairs. 55210 Utilities $ 7,000 61500 Insurance Allocation $ 90 Share of the Citywide costs of liability and property insurance. DEPARTMENT TOTAL 10024214 $ 28,590 G-115 'Traffic ,Signal Maintenance Expenses $50,000 $45,000 $43,374 $40,000 H1 $35,00000111011b1 IIIIIIIIIIII111111111111111111111111111111111111111111111100116 $31,313 $30,000 $27,592 $28,590 $2b,000 $28,209 looloommuo0 opoonnuirook .. ani $18,31i j , M1l $20,00100M000000000000000000000000000010001010100000000000011 4r10$1b,00f ulf » GnhalFund rc kall $10,000 $5,000 Actual FY Actual FY Ackuuall FY Actual FY Fskfima ed Budget FY 2012.. 2013 2014.. 201..5 Year Find FY 2017.. 2016.. G-116 n -... City of Ukiah STREETS BUDGET Fiscal Year 2016-17 10024220 Streets BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: The Streets Division is a General Fund operation. Approximately one third of the budget is also funded by gas tax. The Streets crew has five full time employees, one of whom is a lead worker. The crew has been severely cut in the last few years from a crew of nine, only ten years ago. This decrease has affected the ability to pave streets and the Streets crew spends much more of their time maintaining all other things in the right of way, including signs, street trees, storm drain system, weed maintenance, street marking and stencil painting. The Streets crew also spends much of its time on unscheduled items such as picking up animals that have been hit in the road, graffiti removal, traffic collision cleanup, and repairing or replacing items that get damaged or vandalized by the public. MAJOR ACCOMPLISHMENTS FOR FY 2015-16: • Continued maintenance of the right-of-way and overlay of the railroad tracks on Talmage Road, Ford Road, and Clara Avenue. • Maintained the right-of-way with the most basic services. PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • Continue implementation of"Master Pavement Rehabilitation Program (MPRP)"- 2 year approach. • Implement a "Pot Hole App". • Complete construction of slurry seal and asphalt overlay projects. • Rehabilitation of Washington Avenue, Observatory Avenue, and Luce Avenue. SIGNIFICANT CHANGES: • Change the temporary,full time Public Works Maintenance I employee to a permanent position to continue to bolster the "Master Pavement Rehabilitation Program(MPRP)". G-117 Streets Detail for Fiscal Year 2016/2017 10024220 Estimated Difference from Estimated Actual Actual Actual Actual Budget Year-End Budget Year-End 2016 Account Name FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ SALARIES&BENEFITS 51110 REGULAR SALARIES&WAGES 418,488 349,776 346,946 356,032 255,348 247,715 259,052 11,337 5% 51120 NON-REGULAR SALARIES&WAGES 16,509 17,280 30,502 17,079 - - - - 0% 51130 OVERTIME SALARIES&WAGES 4,633 8,365 8,985 6,953 12,000 5,000 5,000 - 0% 51140 STAND-BY SALARIES&WAGES - 20,598 20,968 15,185 - - - - 0% 51150 ACCRUED SALARIES&BENEFITS (582) (7,630) 8,145 (5,179) - - - - 0% 51210 RETIREMENT(PERS) 96,687 87,741 90,523 95,814 75,471 70,687 83,485 12,798 18% 51220 INSURANCE 93,585 88,373 85,874 95,268 74,632 66,988 65,519 (1,469) -2% 51230 WORKERS COMPENSATION 19,129 17,624 26,245 20,676 13,926 13,369 15,705 2,336 17% 51240 MEDICARE 6,515 5,775 5,695 6,115 4,748 4,461 4,677 216 5% 51250 UNEMPLOYMENT 4,643 4,075 4,801 4,922 3,280 3,208 3,227 19 1% 51260 FICA 1,027 1,067 1,895 111 - - - - 0% 51290 CELL PHONE STIPEND - 117 884 1,035 1,566 1,327 1,024 (303) -23% Sub Total Salaries&Benefits 660,634 593,161 631,463 614,010 440,971 412,755 437,689 24,934 6% OPERATIONS&MAINTENANCE 52100 CONTRACTED SERVICES 17,241 48,804 20,832 73,169 40,000 48,000 13,000 (35,000) -73% 52180 SECURITY SERVICES 327 327 82 - - - - - 0% 54100 SUPPLIES - 9,131 - 802 - 5,500 - (5,500) 0% 54101 POSTAGE 31 22 9 15 50 50 45 (5) -10% 54102 SMALL TOOLS 3,237 4,431 1,601 3,405 10,000 2,500 4,000 1,500 60% 54120 PW-SPECIAL SUPPLIES 18,434 16,282 32,326 20,698 10,000 15,000 15,000 - 0% 54121 PW-ASPHALT CONCRETE 20,906 19,939 55,432 117,110 50,000 10,000 50,000 40,000 400% 54122 PW-AGGREGATE BASE 3,645 1,015 1,275 2,669 7,000 5,000 3,000 (2,000) -40% 54124 PW-CONCRETE/SUPPLIES 5,246 3,605 3,084 2,721 13,000 3,000 6,000 3,000 100% 54125 PW-TRAFFIC PAINT 5,534 6,557 5,617 3,912 8,000 1,000 8,000 7,000 700% 54126 PW-TRAFFIC MARKING POWDER 4,457 5,356 4,130 3,611 5,360 4,000 5,360 1,360 34% 54127 PW-SIGN POSTS/SHEETING 4,159 6,188 7,658 4,923 9,000 10,000 8,000 (2,000) -20% 54128 PW-COLD PATCH MATERIAL 771 - - 11,818 2,000 3,000 2,000 (1,000) -33% 54129 PW-TACK OIL 960 2,884 2,506 3,691 6,000 1,000 4,000 3,000 300% 54130 PW-SAFETY 2,659 1,845 3,774 3,540 4,000 1,000 4,000 3,000 300% 54131 PW-BARRICADES&CONES - 1,992 - 806 2,000 - 2,000 2,000 100% 55100 TELEPHONE 1,543 1,670 970 1,001 1,100 1,100 1,100 - 0% 55210 UTILITIES - 5,418 5,738 5,559 4,500 4,500 4,500 - 0% 56110 CITY GARAGE-PARTS 3,478 2,297 3,626 3,626 12,830 12,830 20,169 7,339 57% 56111 CITY GARAGE-LABOR 92,873 60,155 96,815 96,815 59,667 59,667 69,593 9,926 17% 56120 EQUIPMENT MAINTENANCE&REPAIR 584 633 47 (2) 700 500 700 200 40% 56130 EXTERNAL SERVICES 30,729 44,269 34,483 36,297 35,000 25,000 25,000 - 0% 56210 FUEL&FLUIDS 32,993 32,099 38,599 35,383 35,000 20,000 35,000 15,000 75% 56410 EQUIPMENT RENTAL-PRIVATE 626 - 1,776 945 6,500 5,000 6,500 1,500 30% 57100 CONFERENCE&TRAINING 656 1,348 666 918 2,000 100 2,000 1,900 1900% 59101 FEES - - - 1,059 1,000 - 1,000 1,000 100% 61200 PURCHASING ALLOCATION - - - 5,601 5,233 5,233 13,115 7,882 151% 61410 RENT ALLOCATION - 756 756 756 - - - - 0% 61420 BUILDING MAINTENANCE ALLOCATION 2,443 2,437 2,598 2,565 2,868 2,868 3,112 244 9% 64122 IT ALLOCATION - - - 19,080 19,080 28,906 9,826 51% 61425 UTILITIES ALLOCATION 5,563 490 490 574 570 570 548 (22) -4% 61430 CORP YARD ALLOCATION 8,039 21,793 14,889 23,194 14,366 14,366 16,208 1,842 13% 61500 INSURANCE ALLOCATION 25,434 25,954 25,954 - 27,234 27,234 36,931 9,697 36% Sub Total Operations&Maintenance 292,571 327,698 365,732 467,183 394,058 307,098 388,787 81,689 27% TOTAL DEPARTMENT EXPENSES 24220 953,205 920,859 997,196 1,081,193 835,029 719,853 826,476 106,623 15% G-118 BUDGET DETAIL STREETS FISCAL YEAR 2016-17 ACCOUNT NO. 10024220 DEPARTMENT REQUEST 51110 Salaries, Regular $ 259,052 Director of Public Works/City Engineer(0.10 Engineering,0.05 Corp Yard, 0.25 0.10 Landfill, 0.18 Wastewater Admin,0.17 Water Admin,0.05 Garage,0.05 Storm Water,0.05 Recycled Water) Deputy Public Works Director(0.10 Engineering,0.05 Corp Yard,0.35 Landfill,0.05 0.08 Garage,0.15 Wastewater Admin,0.15 Water Admin.,0.07 Storm Water) Water, Sewer&Streets Maintenance Supervisor(0.25 Landfill,0.25 Wastewater, 0.15 0.25 Water,0.10 Storm Water) Public Works Maintenance II (0.25 Landfill) 0.75 Public Works Maintenance I (5)(1.00 Landfill,0.50 Storm Water) 3.50 Street Sweeper(0.05 Landfill,0.80 Storm Water) 0.15 Total FTE 5.68 51130 Salaries Overtime $ 5,000 Employee Benefits $ 173,637 51210 Retirement(PERS) $ 83,485 51220 Insurance $ 65,519 51230 Workers Compensation Insurance $ 15,705 51240 Medicare $ 4,677 51250 Unemployment Insurance $ 3,227 51260 FICA $ - 51290 Cell Phone Stipend $ 1,024 52100 Contracted Services $ 13,000 Street striping and Drainage Channel Cleanup. 54101 Postage $ 45 54102 Small Tools $ 4,000 Replacement of miscellaneous tools. Supplies $ 107,360 54120 Special Supplies $15,000 54121 Asphalt Concrete(550 tons) $50,000 54122 Aggregate Base $3,000 54124 Concrete/Supplies $6,000 54125 Traffic Paint $8,000 54126 Traffic Marking Powder $5,360 54127 Sign Posts/Sheeting $8,000 54128 Cold Patch Material $2,000 54129 Tack Oil $4,000 54130 Safety(gloves,eye protection, hard hats,traffic cones and vests) $4,000 54131 Barricades and cones $2,000 55100 Telephone $ 1,100 Telephone service. 55210 Utilities $ 4,500 Street Maintenance's share of the utilities at the Civic Center facility. 56110 City Garage Parts $ 20,169 Annual allocation for City Garage parts for vehicles and equipment. G-119 56111 City Garage Labor $ 69,593 Annual allocation for City Garage labor for vehicles and equipment. 56120 Equipment Maintenance&Repair $ 700 Miscellaneous Equipment Maintenance and Repair. 56130 External Services $ 25,000 Outside Vendor Labor and Parts. 56210 Fuels and Fluids $ 35,000 Fuel and Fluids for Vehicles. 56410 Equipment Rental-private $ 6,500 Rental of miscellaneous outside equipment necessary for division operations. 57100 Conference and Training $ 2,000 Maintenance Superintendents Association Conference, Safety Training. 59101 Fees $ 1,000 DOT Fees. 61200 Purchasing Allocation $ 13,115 Charge for Purchasing functions. 61420 Building Maintenance Allocation $ 3,112 Street Maintenance share of maintenance of Civic Center Facility. 61422 IT Allocation $ 28,906 Share of Information Technology services. 61425 Utilities Allocation $ 548 Share of Corp Yard Utilities. 61430 Corporation Yard Allocation $ 16,208 Share of Corporation Yard charges. 61500 Insurance Allocation $ 36,931 Share of the Citywide costs of liability and property insurance. DEPARTMENT TOTAL 10024220 $ 826,476 G-120 Streets expenses $1,200,000 $1,081,193 $1,000,000 $953,205 $920,859 •'', .!),, , ,,,,,,,,,mm"' ,,,,.,, $826,476 $800,000 s„ 719,853 00 w " $600,000 11611111General Fund • Total $400,000 $200,000 Actual FY Actual FY Actual FY Actual FY Estimated Budget FY 2012 2013 2014 2015 Year End FY 2017 2016 G-121 G-122 41/4 t City of Ukiah STORM WATER BUDGET Fiscal Year 2016-17 10024224 Storm Water BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: The Storm Drain Division consists of maintaining the storm drain system. There is an estimated 5 miles of storm drains within the City Limits. Crews annually spend a significant portion of their time in the fall clearing the drain inlets to assure that storm water will flow through the system and not flood areas of the city. MAJOR ACCOMPLISHMENTS FOR FY 2015-16: • Continued maintenance of the storm drain system to prevent flooding. • Obtained Phase 1 National Pollutant Discharge Elimination System (NPDES) Municipal Separate Storm Sewer System Permit coverage as a co-permittee with other agencies located in the Russian River Watershed. PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • Continue to maintain the storm drain system to prevent flooding. • Construct a new Storm Drain at the Ukiah Fairgrounds to replace a line that has failed. • Implement NPDES Municipal Separate Storm Sewer System Permit. SIGNIFICANT CHANGES: • Fund a portion of salaries for the Streets Crew out of this division. G-123 Storm Water Detail for Fiscal Year 2016/2017 10024224 Estimated Difference from Estimated Actual Actual Actual Actual Budget Year-End Budget Year-End 2016 Account Name FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ SALARIES&BENEFITS 51110 REGULAR SALARIES&WAGES - - - - 58,617 61,429 105,047 43,618 71% 51130 OVERTIME SALARIES&WAGES - - - - - 3,384 3,400 16 0% 51210 RETIREMENT(PERS) - - - - 17,484 18,110 33,470 15,360 85% 51220 INSURANCE - - - - 16,898 17,406 18,408 1,002 6% 51230 WORKERS COMPENSATION - - - - 3,212 3,341 5,940 2,599 78% 51240 MEDICARE - - - - 1,102 1,173 1,774 601 51% 51250 UNEMPLOYMENT - - - - 767 824 1,237 413 50% 51290 CELL PHONE STIPEND - - - - 159 150 492 342 228% Sub Total Salaries&Benefits - - - - 98,239 105,817 169,768 63,951 60% OPERATIONS&MAINTENANCE 52100 CONTRACTED SERVICES - - - - - - 15,000 15,000 100% 57100 CONFERENCE AND TRAINING - - - - - - 3,500 3,500 100% 59101 FEES - - - - - - 10,000 10,000 100% 61200 PURCHASING ALLOCATION - - - - 986 986 - (986) -100% 61422 IT ALLOCATION - - - - 4,912 4,912 - 61500 INSURANCE ALLOCATION - - - - 280 280 - Sub Total Operations&Maintenance - - - - 6,178 6,178 28,500 22,322 361% TOTAL DEPARTMENT EXPENSES 24224 - - - - 104,417 111,995 198,268 86,273 77% I I G-124 BUDGET DETAIL STORM WATER FISCAL YEAR 2016-17 ACCOUNT NO. 10024224 DEPARTMENT REQUEST 51110 Salaries, Regular $ 105,047 Director of Public Works/City Engineer(0.10 Engineering, 0.05 Corp Yard, 0.05 0.10 Streets, 0.25 Landfill, 0.18 Wastewater Admin, 0.17 Water Admin, 0.05 Garage, 0.05 Recycled Water) 0.07 Deputy Public Works Director(0.10 Engineering, 0.05 Corp Yard, 0.08 Streets, 0.35 Landfill, 0.05 Garage, 0.15 Wastewater Admin, 0.15 Water Admin.) Senior Civil Engineer(0.10 Engineering, 0.10 Landfill, 0.35 Wastewater 0.10 Admin., 0.35 Water Admin.) Water, Sewer&Streets Maintenance Supervisor(0.25 Landfill, 0.15 Streets, 0.10 0.25 Wastewater, 0.25 Water,) Public Works Maintenance I (5)(1.00 Landfill, 3.50 Streets) 0.50 Street Sweeper(0.05 Landfill, 0.15 Streets) 0.80 Total FTE 1.62 51130 Salaries, Overtime $ 3,400 Employee Benefits $ 61,321 51210 Retirement(PERS) $ 33,470 51220 Insurance $ 18,408 51230 Workers Compensation Insurance $ 5,940 51240 Medicare $ 1,774 51250 Unemployment Insurance $ 1,237 51290 Cell Phone Stipend $ 492 52100 Contractual Services $ 15,000 Russian River Watershed Association(RRWA). 57100 Conference and Training $ 3,500 California Storm Water Quality Association (CASQA)Conference. 59101 Fees $ 10,000 DEPARTMENT TOTAL 10024224 $ 198,268 G-125 Storm Water Expenses $250,000 $198,268 $200,000 ,60!!'„, E,4 $1.50,000 .;11=11131111111 1.00 000 $111-, 99 ,..,)!41,11111111,11111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111R111 17,,,,rom," GeneraII Fund $ , 4di'll'iliimml"911111111111111111,1,111,111,u,1,! Tata II $50,000 • $- stimated Budget FY Actuall FY Actuall FY Actuall FY Actuall FY F.... 2012 2014 2015 Year-End FY 201..7 2016 G-126 d � p,G City of Ukiah POLICE DEPARTMENT BUDGET Fiscal Year 2016-17 10520210 Patrol Expenses 10520214 Police Volunteer 10520216 COPS Grant 10520218 Police CSO 10520224 Major Crimes Task Force BREIF DEPARTMENT AND/OR DIVISION OVERVIEW: Police Department activities include: Enforcement, Major Crimes Task Force, Parking Enforcement, Code Enforcement, and Animal Control. MAJOR ACCOMPLISHMENTS FOR FY 2015-16: Continued implementation of the Department's Long-term Strategic Plan, including: • Goal 1 - Reduce Crime and the Fear of Crime Reducing Felony and Violent Crimes in the community Maintaining a high solvability rate for violent crimes • Goal 2 - Improving the Quality of Life in our Neighborhoods Established Special Enforcement Team/Code Enforcement/Homeless Strategies Reduced Traffic Accidents • Goal 3- Enhance Community and Police Partnerships Continued Crime Prevention, Business Watch, Volunteer Program and Community Outreach Highlights Include: Ukiah Reads, Stranger Danger Training, Youth Action Party, GRIP, Boys and Girls Club. • Goal 4- Develop Personnel Completed Department Re-Organization Plan • Goal 5- Continued Accountability Finalized Patrol Car Mobile Computer Project, Emergency Pole, County-wide Radio Improvement Project Continued AB109 and School Resource Officer Funding Added new Police K-9 Officer and Partner PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • Continue Police Strategic Plan • Continue to address community concerns: Code Enforcement, Homeless Strategies, Traffic Enforcement • Continue Community Outreach Programs • Continue work to improve Parking Program • Continue to identify, recruit and train new police officers SIGNIFICANT CHANGES: • Need for new portable radios • Need for continued vehicle replacement program G-127 Police Department Summary Estimated Difference from Estimated Actual Actual Actual Actual Budget Year-End Budget Year-End 2016 Account Name FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ SALARIES&BENEFITS 51110 REGULAR SALARIES&WAGES 2,134,737 2,436,918 2,360,865 2,604,646 2,782,729 2,772,000 3,123,314 351,314 13% 51120 NON-REGULAR SALARIES&WAGES 2,401 - 3,648 19,002 33,822 1,102 - (1,102) -100% 51130 OVERTIME SALARIES&WAGES 390,695 509,813 445,153 457,650 241,500 453,000 236,000 (217,000) -48% 51140 STAND-BY SALARIES&WAGES 16 30,338 2,353 770 972 3,530 3,500 (30) -1% 51150 ACCRUED SALARIES&BENEFITS (3,056) 4,615 19,414 30,006 - - - - 0% 51210 RETIREMENT(PERS) 894,769 1,022,103 956,717 1,067,953 744,267 710,936 732,397 21,461 3% 51211 PERS UNFUNDED LIABILITY - - - - 515,204 515,204 578,049 62,845 12% 51220 INSURANCE 444,520 490,051 464,858 533,828 585,003 570,861 601,276 30,415 5% 51230 WORKERS COMPENSATION 106,500 129,122 176,192 198,496 143,677 154,990 185,718 30,728 20% 51240 MEDICARE 33,440 38,250 36,307 45,417 46,933 57,070 54,324 (2,746) -5% 51250 UNEMPLOYMENT 24,254 29,067 32,238 36,403 33,979 41,337 37,605 (3,732) -9% 51260 FICA 898 - 159 8 - - - - 0% 51270 UNIFORM ALLOWANCE 27,353 28,714 30,537 38,059 36,000 36,727 35,000 (1,727) -5% 51290 CELL PHONE STIPEND - 1,406 10,772 12,935 13,404 13,483 13,404 (79) -1% Sub Total Salaries&Benefits 4,056,527 4,720,395 4,539,212 5,045,172 5,177,490 5,330,240 5,600,587 270,347 5% OPERATIONS&MAINTENANCE 52100 CONTRACTED SERVICES 50,955 71,609 77,704 66,848 88,600 60,400 98,600 38,200 63% 52180 SECURITY SERVICES 475 394 250 329 350 350 468 118 34% 54100 SUPPLIES 54,510 104,815 90,832 90,443 69,800 85,300 67,500 (17,800) -21% 54101 POSTAGE 3,710 4,295 4,297 3,369 4,000 4,000 4,000 - 0% 54201 PRISONER EXPENSE 8,465 10,458 10,330 12,334 12,000 12,000 12,000 - 0% 54202 MAJOR CRIME INVETIGATIONS 1,867 4,158 6,815 11,529 7,500 10,000 7,500 (2,500) -25% 55100 TELEPHONE 49,626 50,040 42,600 41,915 39,980 39,980 39,980 - 0% 56110 CITY GARAGE-PARTS 3,075 3,923 3,423 3,423 13,563 13,563 16,645 3,082 23% 56111 CITY GARAGE-LABOR 82,110 104,480 91,386 82,004 92,839 92,839 137,146 44,307 48% 56120 EQUIPMENT MAINTENANCE&REPAIR 4,770 1,037 3,357 1,798 3,500 3,500 3,500 - 0% 56130 EXTERNAL SERVICES 49,757 38,083 56,649 56,590 47,550 51,300 47,550 (3,750) -7% 56210 FUEL&FLUIDS 75,492 83,594 77,847 75,235 72,000 57,000 66,000 9,000 16% 57100 CONFERENCE&TRAINING 24,673 48,880 45,186 66,866 76,500 71,500 63,000 (8,500) -12% 59101 FEES - - - - - - 20,000 57300 MEMBERSHIPS&SUBSCRIPTIONS 2,724 2,630 3,462 4,813 4,200 4,200 4,200 - 0% 59400 OTHER EXPENSES - - 1,638 - - - - - 0% 61100 GENERAL GOVERNMENT ALLOCATION 130,052 185,405 198,574 - - - - - 0% 61200 PURCHASING ALLOCATION - - - 7,037 6,575 6,575 9,842 3,267 50% 61300 BILLING&COLLECTION ALLOCATION - - - 9 15 15 803 788 5253% 61410 RENT ALLOCATION - 27,878 27,878 27,878 - - - - 0% 61420 BUILDING MAINTENANCE ALLOCATION 90,038 89,805 95,760 94,557 118,172 118,172 128,215 10,043 8% 61422 IT ALLOCATION - - - - 153,586 153,586 185,046 31,460 20% 61425 UTILITIES ALLOCATION 17,842 18,065 21,187 21,187 23,504 23,504 22,580 (924) -4% 61500 INSURANCE ALLOCATION 71,123 73,865 72,625 - 69,621 69,621 92,156 22,535 32% 61700 DISPATCH 460,340 513,374 476,084 799,026 412,792 412,792 591,873 179,081 43% 62100 ADMINISTRATIVE SERVICES ALLOCATION - - - 565,520 443,069 443,069 488,845 45,776 10% 94500 LEASE PAYMENTS 4,507 4,632 4,548 4,032 4,900 4,900 4,900 - 0% Sub Total Operations&Maintenance 1,186,113 1,441,422 1,412,431 2,036,744 1,764,616 1,738,166 2,112,349 374,183 22% TOTAL DEPARTMENT EXPENSES 5,242,640 6,161,817 5,951,643 7,081,916 6,942,106 7,068,406 7,712,936 644,530 9% G-128 Police Department Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual ACTUAL Budget Year-End Budget FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 2016 2017 ORG OBJ DESCRIPTION 10500000 41240 1/2%DISTRICT SALES TAX - (2,340,508) (2,424,009) (2,477,757) (2,506,738) (2,506,738) (2,658,300) 10500000 44480 ABANDONED VEHICLE ABATEMENT - - - - - - (30,000) 10500000 44830 REIMBURSABLE JOBS - - (3,042) - - - (2,000) 10500000 44831 REIMBURSABLE JOBS-POLICE - - (11,945) (137,000) (137,000) (137,000) (50,000) 10500000 44480 CODE ENFORCEMENT - - - - - - (10,000) Total Patrol Revenue - (2,340,508) (2,438,996) (2,614,757) (2,643,738) (2,643,738) (2,750,300) PATROL EXPENSES 10520210 51110 REGULAR SALARIES&WAGES 1,993,664 2,290,084 2,078,955 2,341,280 2,519,106 2,500,000 2,795,433 10520210 51120 NON-REGULAR SALARIES&WAGES - - - - - - - 10520210 51130 OVERTIME SALARIES&WAGES 345,821 467,021 374,679 415,614 200,000 422,000 200,000 10520210 51140 STAND-BY SALARIES&WAGES 16 527 2,223 770 972 3,530 3,500 10520210 51150 ACCRUED SALARIES&BENEFITS (2,855) 4,615 16,486 29,523 - - - 10520210 51210 RETIREMENT(PERS) 830,473 970,138 843,124 960,803 643,525 610,000 628,438 10520210 51211 PERS UNFUNDED LIABILITY - - - - 515,204 515,204 578,049 10520210 51220 INSURANCE 417,980 470,180 406,467 466,287 513,342 495,611 512,040 10520210 51230 WORKERS COMPENSATION 98,694 122,152 153,906 181,937 128,009 137,808 161,832 10520210 51240 MEDICARE 30,949 35,977 31,777 40,364 41,577 50,687 48,214 10520210 51250 UNEMPLOYMENT 22,359 27,762 28,159 32,452 30,272 36,922 33,379 10520210 51260 FICA 898 - - 8 - - - 10520210 51270 UNIFORM ALLOWANCE 25,853 27,714 25,414 32,718 31,000 31,000 31,000 10520210 51290 CELL PHONE STIPEND - 1,406 9,508 11,654 12,144 12,250 12,144 10520210 52100 CONTRACTED SERVICES 47,296 68,109 77,704 60,998 83,200 55,000 83,200 10520210 52180 SECURITY SERVICES 475 394 250 329 350 350 468 10520210 54100 SUPPLIES 53,971 100,515 86,871 82,498 65,500 80,000 65,500 10520210 54101 POSTAGE 3,710 4,295 4,297 3,369 4,000 4,000 4,000 10520210 54201 PRISONER EXPENSE 8,465 10,458 10,330 12,334 12,000 12,000 12,000 10520210 54202 MAJOR CRIME INVETIGATIONS 1,867 4,158 6,815 11,529 7,500 10,000 7,500 10520210 55100 TELEPHONE 49,221 50,040 42,600 41,915 39,980 39,980 39,980 10520210 56110 CITY GARAGE-PARTS 3,075 3,923 3,423 3,423 13,563 13,563 16,645 10520210 56111 CITY GARAGE-LABOR 82,110 104,480 91,386 82,004 92,839 92,839 137,146 10520210 56120 EQUIPMENT MAINTENANCE&REPAIR 4,770 1,037 3,357 1,798 3,500 3,500 3,500 10520210 56130 EXTERNAL SERVICES 48,282 35,533 54,194 52,867 45,000 48,000 45,000 10520210 56210 FUEL&FLUIDS 65,778 77,094 71,974 71,101 65,000 53,000 60,000 10520210 57100 CONFERENCE&TRAINING 24,214 32,380 45,186 65,549 60,000 60,000 60,000 10520210 57300 MEMBERSHIPS&SUBSCRIPTIONS 2,724 2,630 3,462 4,813 4,200 4,200 4,200 10520210 59400 OTHER EXPENSES - - 1,638 - - - - 10520210 61100 GENERAL GOVERNMENT ALLOCATION 130,052 185,405 198,574 - - - - 10520210 61200 PURCHASING ALLOCATION - - - 7,037 6,575 6,575 9,842 10520210 61300 BILLING&COLLECTION ALLOCATION - - - 9 15 15 803 10520210 61410 RENT ALLOCATION - 27,878 27,878 27,878 - - - 10520210 61420 BUILDING MAINTENANCE ALLOCATION 90,038 89,805 95,760 94,557 118,172 118,172 128,215 10520210 61422 IT ALLOCATION - - - - 153,586 153,586 185,046 10520210 61425 UTILITIES ALLOCATION 17,842 18,065 21,187 21,187 23,504 23,504 22,580 10520210 61500 INSURANCE ALLOCATION 69,942 72,625 71,385 - 69,621 69,621 92,156 10520210 61700 DISPATCH 460,340 513,374 476,084 799,026 412,792 412,792 591,873 10520210 62100 ADMINISTRATIVE SERVICES ALLOCATION - - - 496,018 443,069 443,069 488,845 10520210 94500 LEASE PAYMENTS 4,507 4,632 4,548 4,032 4,900 4,900 4,900 10520210 Total Patrol Expenses 4,932,534 5,824,405 5,369,600 6,457,682 6,364,017 6,523,678 7,067,428 POLICE VOLUNTEER EXPENSES 10520214 51110 REGULAR SALARIES&WAGES - - - - - - - 10520214 51120 NON-REGULAR SALARIES&WAGES 2,401 - 3,648 - - - - 10520214 51150 ACCRUED SALARIES&BENEFITS - - - - - - - 10520214 51210 RETIREMENT(PERS) - - 283 - - - - 10520214 51230 WORKERS COMPENSATION - - 201 - - - - G-129 Police Department Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual ACTUAL Budget Year-End Budget FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 2016 2017 ORG OBJ DESCRIPTION 10520214 51240 MEDICARE - - 53 - - - - 10520214 51250 UNEMPLOYMENT - - 36 - - - - 10520214 51260 FICA - - 159 - - - - 10520214 52100 CONTRACTED SERVICES - - - 1,350 900 900 900 10520214 54100 SUPPLIES 540 4,300 3,961 7,945 4,300 5,300 2,000 10520214 57100 CONFERENCE&TRAINING - 15,000 - 1,317 15,000 10,000 1,500 10520214 Total Police Volunteer Expenses 2,940 19,300 8,342 10,612 20,200 16,200 4,400 COPS GRANT EXPENSES 10520216 51110 REGULAR SALARIES&WAGES 60,770 66,295 71,463 956 - - - 10520216 51130 OVERTIME SALARIES&WAGES 18,417 12,265 34,039 1,776 - - - 10520216 51140 STAND-BY SALARIES&WAGES - 29,811 130 - - - - 10520216 51150 ACCRUED SALARIES&BENEFITS - - 3,050 (6,937) - - - 10520216 51210 RETIREMENT(PERS) 29,484 15,747 34,055 473 - - - 10520216 51220 INSURANCE 16,355 4,124 15,912 253 - - - 10520216 51230 WORKERS COMPENSATION 3,296 1,139 6,510 126 - - - 10520216 51240 MEDICARE 945 663 1,050 36 - - - 10520216 51250 UNEMPLOYMENT 800 500 1,190 30 - - - 10520216 51270 UNIFORM ALLOWANCE 1,066 - 1,000 - - - - 10520216 51290 CELL PHONE STIPEND - - 421 6 - - - 10520216 52100 CONTRACTED SERVICES - - - - - - - 10520216 54100 SUPPLIES - - - - - - - 10520216 55100 TELEPHONE 405 - - - - - - 10520216 57100 CONFERENCE&TRAINING - - - - - - - 10520216 Total Cops Grant Expenses 131,539 130,544 168,820 (3,280) - - - POLICE CSO EXPENSES 10520218 51110 REGULAR SALARIES&WAGES - - 124,885 183,230 184,659 195,000 242,247 10520218 51120 NON-REGULAR SALARIES&WAGES - - - 19,002 33,822 1,102 - 10520218 51130 OVERTIME SALARIES&WAGES - - 9,059 13,614 13,500 11,000 9,000 10520218 51150 ACCRUED SALARIES&BENEFITS - - 2,580 6,352 - - - 10520218 51210 RETIREMENT(PERS) - - 41,434 67,639 76,568 75,000 82,918 10520218 51220 INSURANCE - - 33,185 55,703 62,897 66,247 72,076 10520218 51230 WORKERS COMPENSATION - - 8,923 11,483 11,957 12,973 18,851 10520218 51240 MEDICARE - - 1,812 3,454 4,083 4,543 4,604 10520218 51250 UNEMPLOYMENT - - 1,635 2,737 2,829 3,146 3,188 10520218 51260 FICA - - - 9 - - - 10520218 51270 UNIFORM ALLOWANCE - - 3,123 3,341 4,000 4,727 3,000 10520218 51290 CELL PHONE STIPEND - - 843 1,275 1,260 1,233 1,260 10520218 52100 CONTRACTED SERVICES - - - - - - - 10520218 55100 TELEPHONE - - - - - - - 10520218 62100 ADMINISTRATIVE SERVICES OUT - - - 54,321 - - - 10520218 Total Police CSO Expenses - - 227,480 422,159 395,575 374,971 437,144 CODE ENFORCEMENT PROGRAM 10520220 52100 CONTRACTED SERVICES - - - - - - 10,000 10520220 59101 FEES - - - - - - 20,000 10520220 Total Code Enforcement Program Expenses - - - - - - 30,000 MAJOR CRIMES TASK FORCE EXPENSES 10520224 51110 REGULAR SALARIES&WAGES 80,303 80,539 85,562 79,180 78,964 77,000 85,634 10520224 51130 OVERTIME SALARIES&WAGES 26,458 30,527 27,376 26,646 28,000 20,000 27,000 10520224 51150 ACCRUED SALARIES&BENEFITS (201) - (2,701) 1,067 - - - 10520224 51210 RETIREMENT(PERS) 34,811 36,218 37,821 39,038 24,174 25,936 21,041 10520224 51220 INSURANCE 10,184 15,747 9,293 11,585 8,764 9,003 17,160 10520224 51230 WORKERS COMPENSATION 4,510 5,831 6,652 4,949 3,711 4,209 5,035 10520224 51240 MEDICARE 1,546 1,610 1,615 1,562 1,273 1,840 1,506 G-130 Police Department Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual ACTUAL Budget Year-End Budget FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 2016 2017 ORG OBJ DESCRIPTION 10520224 51250 UNEMPLOYMENT 1,095 805 1,217 1,184 878 1,269 1,038 10520224 51270 UNIFORM ALLOWANCE 434 1,000 1,000 2,000 1,000 1,000 1,000 10520224 52100 CONTRACTED SERVICES 3,659 3,500 - 4,500 4,500 4,500 4,500 10520224 56130 EXTERNAL SERVICES 1,475 2,550 2,454 3,724 2,550 3,300 2,550 10520224 56210 FUEL&FLUIDS 9,713 6,500 5,873 4,135 7,000 4,000 6,000 10520224 57100 CONFERENCE&TRAINING 459 1,500 - - 1,500 1,500 1,500 10520224 61500 INSURANCE ALLOCATION 1,181 1,240 1,240 - - - - 10520224 62100 ADMINISTRATIVE SERVICES OUT - - - 15,181 - - - 10520224 Total Major Crimes Task Force Expenses 175,627 187,567 177,401 194,751 162,314 153,557 173,964 Total Police Expenses 5,242,640 6,161,816 5,951,643 7,081,924 6,942,106 7,068,406 7,712,936 G-131 Police Expenses $9,000,000 $8,000,000 $7,712,936 $7,081,916 $7,068,406 ,,,,,,„,,,,,,,,,,,'''''',• $7,000,000 $6,161,816 „,,,,,0111',1101111111111111 1111111111111111111 $5,95 1,643,,,,,'''' 1 $6,000 '1' ,000 ,, ,,,,,,, ,,,, 0. $5 2420!,4,0 /7/egglil11'I "1'11111111111111111111111ildt„':17,,,,, ),:,11111111111111 VIII' I 1 $5,000,000 HI $4,000,000 r ,,,, Gener.all Fund H 0 To.tall $3,000,000 ",,youllouo loy01111111000 $2,000,000 ,,ouollooloo looluollooloululloolouluouluouluollooloulooluoulnououluouluouluouluouluonoolloolounlomuluoloonuouno lumuluomoulluomouomouluouluouuluomoulonuolouommomouolluluounoonououull $1.,000,000 1111111111111111111l000nolononnomouluoulumunoonoloonouluoun000lulnuoulumulunon000n000n000n000nomoullooloonoloolonolonoounollo mlloonollonon000nloulloonn000n000noloolloonium oloonouluounoomunonoloollon000no „IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1 11,1010,10,111,111,111,111,111,1,11,11VVIIVI11,1,11,1,11,1,111,111,11V111,1V,10101,0101111,111,111,111,111,11V,11,11,1,11,1,11,1,11,1,111,111,,11,1,11,1,11,1,111,111,111,111,1,111,111,1,11111,1,111,1,11,111,1,111,111,111,111,111,111,11V,11,11,1,11,1,11,1,111,111,111,111,111,11,1,11,1,11,1111I,11111,010,1VIIIIIVIIIVIIIIIIVIIII,111,1,111,11,1,11,1,11,1,11,1,11,1111,111I,11,11111111,1,11,1111I,,11,1,11,1,11,1,11,1,11,1,11,1,111,111,,111,11,1111I,11,1111111,IIIII,11111,IIIIVVII,11,1,11,1111I,11,111,111,111111,111,11,1I11,11,1,11,1,11,1111,1111,11,1,111,11,1,11,1,11,1,11,1,11,1,11,1,11,1,111,111,,11,1,11,1111I,11,1111111,IIIII,IIIIVIIIVI,111,111,11,1,11,1,11,1,111,111,11111IIIIVIIIIIVIO,101IIIV,IVIIIIIVIIIVIIII,11,111,,11111,111 $— Ac.tuall FY Ac.tuall FY Ac.tuall FY Ac.tuall FY Es.tima.ted Budget FY 2012 203..3 2014 2015 Year....End FY 201..7 2016 G-132 BUDGET DETAIL POLICE DEPARTMENT FISCAL YEAR 2016-17 ACCOUNT NO. 10520210 DEPARTMENT REQUEST 51110 Salaries, Regular $ 2,795,433 Police Chief 1.00 Captain 1.00 Lieutenants(1 Operations 1 Administrative) 2.00 Sergeants(4 Patrol, 1 Code Enforcement, 1 Detective) 6.00 Police Officers(17 Patrol,4 Detective) 21.00 Police Records Clerks(2) 2.00 Administrative Secretary(0.15 Fire) 0.85 Total FTE 33.85 51130 Overtime Salaries&Wages $ 200,000 51140 Stand-by Salaries&Wages $ 3,500 Employee Benefits $ 2,005,096 51210 Retirement(PERS) $628,438 51211 PERS Unfunded Liability $578,049 51220 Insurance $512,040 51230 Workers Compensation Insurance $161,832 51240 Medicare $ 48,214 51250 Unemployment Insurance $ 33,379 51260 FICA $ - 51270 Uniform Allowance $ 31,000 51290 Cell Phone Stipend $ 12,144 52100 Contractual Services $ 83,200 Sonoma County Bomb Disposal participation $ 23,000 Portable and vehicle radio repair, Maintenance Contract for Record Management System (RMS) $ 20,400 Annual maintenance on MDTs(split with Dispatch) $ 1,000 Radar Units repair and calibration $ 1,500 Firearms Repair $ 300 Towing $ 1,000 Physical Assault Examinations $ 6,000 Psychological Services $ 3,500 Recruitment Physical Exams $ 3,500 Chemical tests for DUIs $ 17,000 Abandoned Vehicle Towing $ 6,000 52180 Security Services $ 468 Burglar alarm and updated software for secure evidence location. 54100 Supplies $ 65,500 Operational supplies,computers,bio-hazard disposal,academy uniforms,cameras,taser cartridges,radio equipment,peer support program $ 37,900 Special police equipment i.e., Range maintenance,first-aid supplies,ammunition,targets $ 14,000 Special Buy Fund $ 2,000 Traffic citation and other forms $ 4,000 K-9 Training $ 3,600 K-9 Operations $ 4,000 54101 Postage $ 4,000 54201 Prisoner Expense $ 12,000 Cost of handling prisoners and evidence. G-133 54202 Major Crimes Investigations $ 7,500 Cost of investigating major crimes. 55100 Telephone $ 39,980 Land line,fax,CLETS user fees. 56110 City Garage Parts $ 16,645 Annual allocation for City Garage parts for vehicles and equipment. 56111 City Garage Labor $ 137,146 Annual allocation for City Garage labor for vehicles and equipment. 56120 Equipment Maintenance&Repair $ 3,500 Repair and maintenance of radio equipment. 56130 External Services $ 45,000 Automotive maintenance and repairs for patrol equipment. 56210 Fuel&Fluids $ 60,000 Fuel for vehicles. 57100 Conference&Training $ 60,000 REMIF Chief's Liability Seminar for Director and Command Staff; Expenses incurred during out of area investigations;State mandated training as well as specialized training needed to maintain employee efficiency and effectiveness. 57300 Memberships&Subscriptions $ 4,200 Dues/Subscriptions/Memberships-publications that provide current information on legal codes,West annotated Codes,Traffic and Penal Code Books, Legal Source Book,CA Vehicle Code Book,Memberships/Meetings-Chief and staff attendance at local meetings and conferences to maintain communications with other professionals and members of the community,local meetings between Department Staff a nd allied agencies, FBI/NA Membership,CPOA, International Association of Financial Crimes Investigators and Cal-Chiefs. 61200 Purchasing Allocation $ 9,842 Charge for Purchasing functions. 61300 Billing and Collection Allocation $ 803 Charge for Billing and Collection functions. 61420 Building Maintenance Allocation $ 128,215 Police Department's share of building maintenance. 61422 IT Allocation $ 185,046 Share of Information Technology Services 61425 Utilities Allocation $ 22,580 Police Department's share of allocated utilities. 61500 Insurance Allocation $ 92,156 Share of the Citywide costs of liability and property insurance. 61700 Dispatch $ 591,873 Police Department's share of Dispatch costs. 62100 Administrative Services Allocation $ 488,845 Annual allocation for general government services. City Council $ 24,369 City Clerk $ 45,210 City Manager $ 82,628 Administrative Support $ 15,710 G-134 Miscellaneous General Government $ 24,375 Finance-Accounting $138,243 City Attorney $ 29,438 Human Resources $128,873 94500 Lease Payments $ 4,900 DEPARTMENT TOTAL 10520210 $ 7,067,428 G-135 BUDGET DETAIL POLICE VOLUNTEER PROGRAM FISCAL YEAR 2016-17 ACCOUNT NO. 10520214 DEPARTMENT REQUEST 52100 Contractual Services $ 900 Background checks for Volunteers. 54100 Supplies $ 2,000 General supplies,uniforms,equipment&community programs. 57100 Conference&Training $ 1,500 Annual training for Volunteers,Chaplin&academy expense. DEPARTMENT TOTAL 10520214 $ 4,400 G-136 BUDGET DETAIL COMMUNITY SERVICES OFFICERS FUND FISCAL YEAR 2016-17 ACCOUNT NO. 10520218 DEPARTMENT REQUEST 51110 Salaries, Regular $ 242,247 Community Services Officers(3) 3.00 RECLASS Crimes Analyst 1.00 Community Services Officer(Part-time,32-Hour) 0.80 Total FTE 4.80 51130 Overtime Salaries&Wages $ 9,000 Employee Benefits $ 185,897 51210 Retirement(PERS) $ 82,918 51220 Insurance $ 72,076 51230 Workers Compensation Insurance $ 18,851 51240 Medicare $ 4,604 51250 Unemployment Insurance $ 3,188 51270 Uniform Allowance $ 3,000 51290 Cell Phone Stipend $ 1,260 DEPARTMENT TOTAL 10520218 $ 437,144 G-137 BUDGET DETAIL CODE ENFORCEMENT PROGRAM FISCAL YEAR 2016-17 ACCOUNT NO. 10520220 DEPARTMENT REQUEST 52100 Contractual Services $ 10,000 Vehicle towing services. 6,000 Vehicle dismantler services. 4,000 59101 Fees $ 20,000 Disposal and landfill fees. 20,000 DEPARTMENT TOTAL 10520220 $ 30,000 G-138 BUDGET DETAIL MAJOR CRIMES TASK FORCE FISCAL YEAR 2016-17 ACCOUNT NO. 10520224 DEPARTMENT REQUEST 51110 Salaries, Regular $ 85,634 Task Force Officer 1.00 Total FTE 1.00 51130 Overtime Salaries&Wages $ 27,000 Employee Benefits $ 46,780 51210 Retirement(PERS) $ 21,041 51220 Insurance $ 17,160 51230 Workers Compensation Insurance $ 5,035 51240 Medicare $ 1,506 51250 Unemployment Insurance $ 1,038 51270 Uniform Allowance $ 1,000 52100 Contractual Services $ 4,500 Annual Agency Contribution. 56130 External Services $ 2,550 Automotive maintenance and repairs for Task Force equipment. 56210 Fuel&Fluids $ 6,000 Fuel for vehicle. 57100 Conference&Training $ 1,500 DEPARTMENT TOTAL 10520224 $ 173,964 G-139 G-140 d � p,G City of Ukiah FIRE DEPARTMENT BUDGET Fiscal Year 2016-17 10521210 Fire BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: Fire activities, including Suppression, Prevention, and Volunteer services. MAJOR ACCOMPLISHMENTS FOR FY 2015-16: • Continued a City and Ukiah Valley Fire District(UVFD)shared Fire Chief. • Continued joint fire suppression services with UVFD personnel. • Continued a joint Volunteer Fire Training program. • Continued Advanced Life Support(ALS) services on first out equipment. • Continued Cal Fire dispatching contract. • Single point Fire Prevention and Fire Marshall services for City and UVFD. • Recertification of all personnel in swift water rescue. PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • Continuation of joint fire services for entire valley. • Continuation of joint volunteer fire training and volunteer development programs. • Continuation of ALS services on initial response. • Recreate and continue the agreement with UVFD. • Look for alternative funding mechanism for Ukiah Valley Fire Authority. (UFD & UVFD) • Due to nationwide volunteer shortage, look for ways to fund additional paid staff. SIGNIFICANT CHANGES: • Loss of Stipend program creating a staffing shortage. G-141 Fire Department Summary Estimated Difference from Estimated Actual Actual Actual Actual Budget Year-End Budget Year-End 2016 Account Name FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ SALARIES&BENEFITS 51110 REGULAR SALARIES&WAGES 1,335,814 1,611,088 879,007 870,546 842,387 860,000 883,561 23,561 3% 51120 NON-REGULAR SALARIES&WAGES 93,121 85,295 39,358 31,479 - - - - 0% 51130 OVERTIME SALARIES&WAGES 208,405 319,846 121,657 151,802 110,000 140,000 156,000 16,000 11% 51150 ACCRUED SALARIES&BENEFITS 5,108 (50,367) (3,513) (1,012) - - - - 0% 51210 RETIREMENT(PERS) 387,232 476,050 284,839 287,415 156,023 151,814 171,754 19,940 13% 51211 PERS UNFUNDED LIABILITY - - - - 279,150 279,150 312,965 33,815 12% 51220 INSURANCE 168,077 179,498 80,861 82,014 84,951 85,854 100,042 14,188 17% 51230 WORKERS COMP 69,842 91,839 60,939 47,632 38,809 41,817 47,850 6,033 14% 51240 MEDICARE 23,103 28,345 14,595 16,015 13,297 16,549 14,266 (2,283) -14% 51250 UNEMPLOYMENT 16,952 20,325 11,138 11,374 9,181 11,514 9,872 (1,642) -14% 51260 FICA 5,623 4,167 55 - - - - - 0% 51270 UNIFORM ALLOWANCE 13,622 13,925 7,710 8,577 11,000 11,000 11,000 - 0% 51290 CELL PHONE STIPEND - 129 566 566 613 864 3,057 2,193 254% Sub Total Salaries&Benefits 2,326,899 2,780,140 1,497,210 1,506,406 1,545,411 1,598,562 1,710,367 111,805 7% OPERATIONS&MAINTENANCE 52100 CONTRACTED SERVICES 54,907 164,367 146,622 516,180 477,590 635,891 708,065 72,174 11% 52110 AMBULANCE BILLING - 69,546 2,716 1,176 1,150 1,150 1,150 - 0% 52111 MAINTENANCE CONTRACTS-DEFIBRULATOR - - 3,438 3,438 3,438 3,438 3,438 - 0% 52112 M.D.OVERSIGHT - - - - 1,000 - 1,000 1,000 100% 52302 AMBULANCE FEES 5,306 12,207 - - - - - - 0% 52303 REHIT SUPPORT 5,000 5,000 5,000 - 5,000 - 5,000 5,000 100% 54100 SUPPLIES 75,850 130,867 30,906 31,659 5,000 9,500 5,000 (4,500) -47% 54101 POSTAGE 501 1,019 177 47 40 40 40 - 0% 54105 PHOTOGRAPHIC EXPENSE - 33 - - - - - 54320 SOFTWARE - 10,034 2,671 - - - - - 0% 55100 TELEPHONE 5,777 6,514 5,615 5,677 800 800 800 - 0% 55210 UTILITIES 27,676 - - - - - - - 0% 56100 VEHICLE&EQUIPMENT MAINTENANCE&REPAIR 3,075 7,619 - 340 - - - - 0% 56110 CITY GARAGE-PARTS 8,887 2,985 2,406 2,406 14,448 14,448 11,024 (3,424) -24% 56111 CITY GARAGE-LABOR 82,110 79,695 64,242 64,242 42,825 42,825 43,903 1,078 3% 56120 EQUIPMENT MAINTENANCE&REPAIR 8,894 5,117 3,384 1,390 4,950 4,950 4,950 - 0% 56121 R&M RADIO EQUIPMENT - 983 - - - - - - 0% 56122 R&M NON-AUTO EMS EQUIPMENT - 799 - - - - - - 0% 56123 R&M COMPUTERS - 650 - - - - - - 0% 56124 MAINT CONTRACT DEFIBULATORS - 3,438 - - - - - - 0% 56130 EXTERNAL SERVICES 18,844 34,789 210,635 35,334 25,000 20,000 25,000 5,000 25% 56210 FUEL&FLUIDS 20,920 46,587 23,364 - - - - - 0% 56300 BUILDING MAINTENANCE&REPAIR 139,673 - - - - - - - 0% 57100 CONFERENCE&TRAINING 18,829 22,238 12,730 8,520 15,000 8,000 15,000 7,000 88% 57300 MEMBERSHIPS&SUBSCRIPTIONS 1,238 1,411 1,462 1,127 1,785 800 1,785 985 123% 61100 GENERAL GOVERNMENT ALLOCATION 33,763 53,880 50,076 - - - - - 0% 61200 PURCHASING ALLOCATION - - - 300 280 280 3,643 3,363 1201% 61410 RENT ALLOCATION - 49,733 43,246 - - - - - 0% 61420 BUILDING MAINTENANCE ALLOCATION - 161,169 148,550 146,683 111,258 111,258 166,283 55,025 49% 61422 IT ALLOCATION - - - - 42,128 42,128 50,757 8,629 20% 61425 UTILITIES ALLOCATION - 32,225 32,866 32,865 30,483 30,483 29,284 (1,199) -4% 61500 INSURANCE ALLOCATION 49,271 58,079 48,520 - 16,388 16,388 21,059 4,671 29% 61700 DISPATCH ALLOCATION 308,174 527,557 317,389 - 275,195 275,195 65,773 (209,422) -76% 62100 ADMINISTRATIVE SERVICES OUT - - - 195,617 148,132 148,132 168,528 20,396 14% 94500 LEASE PAYMENTS 2,868 3,151 2,587 2,566 3,000 3,000 3,000 - 0% Sub Total Operations&Maintenance 871,563 1,491,691 1,158,601 1,049,567 1,224,890 1,368,706 1,334,482 (34,224) -3% TOTAL DEPARTMENT EXPENSES 21210 3,198,462 4,271,831 2,655,811 2,555,973 2,770,301 2,967,268 3,044,849 77,581 3% 21312,21330,21340 G-142 Fire Department Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year-End Budget FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 ORG OBJ DESCRIPTION FIRE ADMINISTRATION EXPENSES 10521210 51110 REGULAR SALARIES&WAGES 1,335,814 1,253,816 878,349 867,005 842,387 860,000 883,561 10521210 51120 NON-REGULAR SALARIES&WAGES 93,121 85,295 39,358 31,479 - - - 10521210 51130 OVERTIME SALARIES&WAGES 208,405 291,898 108,951 135,642 110,000 140,000 156,000 10521210 51150 ACCRUED SALARIES&BENEFITS 5,108 (50,367) (3,513) (1,012) - - - 10521210 51210 RETIREMENT(PERS) 387,232 367,127 284,839 286,253 156,023 151,814 171,754 10521210 51211 PERS UNFUNDED LIABILITY - - - - 279,150 279,150 312,965 10521210 51220 INSURANCE 168,077 132,725 80,861 82,014 84,951 85,854 100,042 10521210 51230 WORKERS COMP 69,842 71,615 60,204 46,804 38,809 41,817 47,850 10521210 51240 MEDICARE 23,103 22,758 14,405 15,735 13,297 16,549 14,266 10521210 51250 UNEMPLOYMENT 16,952 16,753 11,004 11,177 9,181 11,514 9,872 10521210 51260 FICA 5,623 4,167 55 - - - - 10521210 51270 UNIFORM ALLOWANCE 13,622 9,775 7,710 8,577 11,000 11,000 11,000 10521210 51290 CELL PHONE STIPEND - 129 566 566 613 864 3,057 10521210 52100 CONTRACTED SERVICES 46,410 149,867 142,375 516,180 477,590 635,891 708,065 10521210 52110 AMBULANCE BILLING - 25,296 - - 1,150 1,150 1,150 10521210 52111 MAINTENANCE CONTRACTS-DEFIBRULATOR - - 3,438 3,438 3,438 3,438 3,438 10521210 52112 M.D.OVERSIGHT - - - - 1,000 - 1,000 10521210 52302 AMBULANCE FEES 5,306 3,696 - - - - - 10521210 52303 REHIT SUPPORT 5,000 5,000 5,000 - 5,000 - 5,000 10521210 54100 SUPPLIES 53,053 64,520 24,102 31,659 5,000 9,500 5,000 10521210 54101 POSTAGE 501 434 177 47 40 40 40 10521210 54320 SOFTWARE - 5,283 2,671 - - - - 10521210 55100 TELEPHONE 5,777 5,614 5,615 5,677 800 800 800 10521210 55210 UTILITIES 27,676 - - - - - - 10521210 56100 VEHICLE&EQUIPMENT MAINTENANCE REPAIR 3,075 1,119 - - - - - 10521210 56110 CITY GARAGE-PARTS 8,887 2,199 2,406 2,406 14,448 14,448 11,024 10521210 56111 CITY GARAGE-LABOR 82,110 58,704 64,242 64,242 42,825 42,825 43,903 10521210 56120 EQUIPMENT MAINTENANCE&REPAIR 8,894 5,117 3,384 1,390 4,950 4,950 4,950 10521210 56130 EXTERNAL SERVICES 18,844 34,789 210,635 35,334 25,000 20,000 25,000 10521210 56210 FUEL&FLUIDS 20,920 30,824 23,364 - - - - 10521210 56300 BUILDING MAINTENANCE&REPAIR 139,673 - - - - - - 10521210 57100 CONFERENCE&TRAINING 14,178 15,075 11,444 8,520 15,000 8,000 15,000 10521210 57300 MEMBERSHIPS&SUBSCRIPTIONS 1,238 1,096 1,462 1,127 1,785 800 1,785 10521210 61100 GENERAL GOVERNMENT ALLOCATION 33,763 46,852 50,076 - - - - 10521210 61200 PURCHASING ALLOCATION - - - 300 280 280 3,643 10521210 61410 RENT ALLOCATION - 43,246 43,246 - - - - 10521210 61420 BUILDING MAINTENANCE ALLOCATION - 139,310 148,550 146,683 111,258 111,258 166,283 10521210 61422 IT ALLOCATION - - - - 42,128 42,128 50,757 10521210 61425 UTILITIES ALLOCATION - 28,022 32,866 32,865 30,483 30,483 29,284 10521210 61500 INSURANCE ALLOCATION 47,188 49,519 47,188 - 16,388 16,388 21,059 10521210 61700 DISPATCH ALLOCATION 308,174 343,678 317,389 - 275,195 275,195 65,773 10521210 62100 ADMINISTRATIVE SERVICES OUT - - - 195,617 148,132 148,132 168,528 10521210 94500 LEASE PAYMENTS 2,868 2,701 2,587 2,566 3,000 3,000 3,000 10521210 Total Fire Administration Expenses 3,160,436 3,267,652 2,625,005 2,532,291 2,770,301 2,967,268 3,044,849 FIRE VOLUNTEER STATION EXPENSES 10521312 52100 CONTRACTED SERVICES 8,497 8,500 4,247 - - - - 10521312 54100 SUPPLIES 22,796 31,925 6,804 - - - - 10521312 57100 CONFERENCE&TRAINING 4,651 4,500 1,285 - - - - 10521312 61500 INSURANCE ALLOCATION 2,083 1,332 1,332 - - - - 10521312 Total Fire Volunteer Station Expenses 38,026 46,257 13,668 - - - - *Fire Volunteer Station Expenses were not used in FY 2014 and will not be funded in FY 15-16. Those funds went into a portion of the UVFD agreement. AMBULANCE/EMS OPERATIONS EXPENSES 10521330 51110 REGULAR SALARIES&WAGES - 357,272 658 - - - - 10521330 51130 OVERTIME SALARIES&WAGES - 27,948 - - - - - 10521330 51210 RETIREMENT(PERS) - 108,923 - - - - - G-143 Fire Department Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year-End Budget FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 ORG OBJ DESCRIPTION 10521330 51220 INSURANCE - 46,773 - - - - - 10521330 51230 WORKERS COMP - 20,224 36 - - - - 10521330 51240 MEDICARE - 5,587 10 - - - - 10521330 51250 UNEMPLOYMENT - 3,572 7 - - - - 10521330 51270 UNIFORM ALLOWANCE - 4,150 - - - - - 10521330 51290 CELL PHONE STIPEND - - - - - - - 10521330 52100 CONTRACTED SERVICES - 6,000 - - - - - 10521330 52110 AMBULANCE BILLING - 44,250 2,716 1,176 - - - 10521330 52302 AMBULANCE FEES - 8,511 - - - - - 10521330 54100 SUPPLIES - 34,422 - - - - - 10521330 54101 POSTAGE - 585 - - - - - 10521330 54105 PHOTOGRAPHIC EXPENSE - 33 - - - - - 10521330 54320 SOFTWARE - 4,751 - - - - - 10521330 55100 TELEPHONE - 900 - - - - - 10521330 56100 VEHICLE&EQUIPMENT MAINT.&R - 6,500 - 340 - - - 10521330 56110 CITY GARAGE-PARTS - 786 - - - - - 10521330 56111 CITY GARAGE-LABOR - 20,991 - - - - - 10521330 56121 R&M RADIO EQUIPMENT - 983 - - - - - 10521330 56122 R&M NON-AUTO EMS EQUIPMENT - 799 - - - - - 10521330 56123 R&M COMPUTERS - 650 - - - - - 10521330 56124 MAINT CONTRACT DEFIBULATORS - 3,438 - - - - - 10521330 56210 FUEL&FLUIDS - 15,763 - - - - - 10521330 57100 CONFERENCE&TRAINING - 2,663 - - - - - 10521330 57300 MEMBERSHIPS&SUBSCRIPTIONS - 315 - - - - - 10521330 61100 GENERAL GOVERNMENT ALLOCATION - 7,028 - - - - - 10521330 61410 RENT ALLOCATION - 6,487 - - - - - 10521330 61420 BUILDING MAINTENANCE ALLOCATION - 21,859 - - - - - 10521330 61425 UTILITIES ALLOCATION - 4,203 - - - - - 10521330 61500 INSURANCE ALLOCATION - 7,228 - - - - - 10521330 61700 DISPATCH - 183,879 - - - - - 10521330 94500 LEASE PAYMENTS - 450 - - - - - 10521330Total Ambulance/EMS Operations Expenses - 957,922 3,426 1,516 - - - *Ambulance had two accounts 52110&56100 which were rolled into the main Fire account. FIRE REIMBURSABLE OPERATIONS EXPENSES 10521340 51110 REGULAR SALARIES&WAGES - - - 3,541 - - - 10521340 51130 OVERTIME SALARIES&WAGES - - 12,706 16,159 - - - 10521340 51210 RETIREMENT(PERS) - - - 1,162 - - - 10521340 51220 INSURANCE - - - - - - - 10521340 51230 WORKERS COMP - - 699 827 - - - 10521340 51240 MEDICARE - - 180 280 - - - 10521340 51250 UNEMPLOYMENT - - 127 197 - - - 10521340 Total Fire Reimbursable Operations Expenses - - 13,712 22,166 - - - Total Fire Expenses 3,198,462 4,271,831 2,655,811 2,555,973 2,770,301 2,967,268 3,044,849 G-144 II"'ire Expenses $4,.500,.000 $4,271,831 $4,.000„000 $3,.500,.000 All111111111111111111#111111111i11,,, $3,198,467.,0' $2,967,268 $3,044,849 $3,.000„000 "",, 2 655 811 011ig,„ " $2,555,07 ,o,''''' $2,500,.000 ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,:lw„:?",, 1 111 G e rre r a I F u rr d $2,000,.000 $15 00,.000 1 0 Total M T d $1,.000,.000 $500,.000 $- Actual FY Actual FY Actual FY Actual FY Estimated Budget FY 2012 2013 2014 2015 Year-End FY 2017 2016 G-145 BUDGET DETAIL FIRE DEPARTMENT FISCAL YEAR 2016-17 ACCOUNT NO. 10521210 DEPARTMENT REQUEST 51110 Salaries, Regular $ 883,561 Fire Division Chiefs(2) 2.00 Fire Captains(2) 2.00 Fire Engineers(4) 4.00 Firefighter/Paramedics(3) 3.00 Administrative Secretary(0.85 Police) 0.15 Total FTE 11.15 51130 Overtime Salaries&Wages $ 156,000 Employee Benefits $ 670,806 51210 Retirement(PERS) $ 171,754 51211 PERS Unfunded Liability $312,965 51220 Insurance $ 100,042 51230 Workers Compensation Insurance $ 47,850 51240 Medicare $ 14,266 51250 Unemployment Insurance $ 9,872 51270 Uniform Allowance $ 11,000 51290 Cell Phone Stipend $ 3,057 52100 Contractual Services $ 708,065 Ukiah Valley Fire Department Contract $435,591 Fire Chief Services $ 42,000 Cal Fire Dispatch Services $230,474 52110 Ambulance Billing $ 1,150 6.3%of ambulance revenue to Wittman. 52111 Maintenance Contracts-Defibrillator $ 3,438 Maintenance contract. 52112 M.S. Oversight $ 1,000 Part-time medical oversight contract not to exceed$2,000. 52303 REHIT Support $ 5,000 Annual fee for REHIT support. 54100 Supplies $ 5,000 Operational costs for Prevention Officer, code books, annual storage for antiques, & SCBA air testing/analysis. 54101 Postage $ 40 55100 Telephone $ 800 Land line,fax, CLETS user fees. G-146 56110 City Garage Parts $ 11,024 Annual allocation for City Garage parts for vehicles and equipment. 56111 City Garage Labor $ 43,903 Annual allocation for City Garage labor for vehicles and equipment. 56120 Equipment Maintenance&Repair $ 4,950 Repair and maintenance of radio equipment, non-automotive fire related equipment, &Ground Ladder testing. 56130 External Services $ 25,000 Automotive maintenance and repairs for fire equipment. 57100 Conference&Training $ 15,000 Training for Hazardous Materials, Incident Safety, Fire Command, Driver/Operator Courses, &Wildland Fire Plans/Inspections. 57300 Memberships&Subscriptions $ 1,785 Fire service organizations, National Fire Protection Association, Cal Fire Chiefs, Nor Cal Training Officers, Mendocino County Fire Chiefs Association, &International Association of Fire Chiefs. 61200 Purchasing Allocation $ 3,643 Charge for Purchasing functions. 61420 Building Maintenance Allocation $ 166,283 Share of building maintenance. 61422 IT Allocation $ 50,757 Share of Information Technology services. 61425 Utilities Allocation $ 29,284 Share of City utilities. 61500 Insurance Allocation $ 21,059 Share of the Citywide costs of liability and property insurance. 61700 Dispatch Allocation $ 65,773 Fire Department share of dispatch services. 62100 Administrative Services Allocation $ 168,528 Annual allocation for general government services. City Council $ 9,016 City Clerk $ 16,726 City Manager $ 30,570 Administrative Support $ 5,812 Miscellaneous General Government $ 9,018 Finance-Accounting $ 51,146 City Attorney $ 10,891 Human Resources $ 35,349 94500 Lease Payments $ 3,000 DEPARTMENT TOTAL 10521210 $ 3,044,849 G-147 G-148 4 ICity of Ukiah ELECTRIC ENTERPRISE FUND BUDGET Fiscal Year 2016-17 80026100 Electric Distribution 80026110 Electric Overhead 80026120 Electric Underground 80026130 Electric Substation 80026140 Reimbursable jobs 80026200 Electric Testing and Calibrating 80026300 Electric Generation BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: The Electric Operations and Construction Division provides 24 hour 365 day response to emergency service calls for customer power problems, outages and to make high voltage power lines safe for Fire & Police personnel at structure fires, automobile accidents and many other situations where electric lines are near emergency crews. The Division also performs a wide variety of new and maintenance construction work on Ukiah's overhead and underground distribution system. In addition, the Department staff provides management, inspection and acceptance testing services for internal and external constructed projects. Each team member is a highly skilled individual that receives significant training to work with high voltage lines located on pole top and in underground vaults in all weather conditions. The Electric Department staff stand ready to help our customers and community. Electric employees take pride in the design and construction of each and every project. Employees live locally and personally know their customers. As part of the community, we work directly with customers to develop the best solution that is cost effective while meeting the customer's needs. AREAS OF RESPONSIBILITY INCLUDE: • Monitor, control and operate the electric distribution system. Prepare written switching procedures, electric system operating reports. Operate, test and program the System Control and Data Acquisition Systems (SCADA) located at the City's hydroelectric power plant and at the Orchard Substation. • Design, engineer and construct system improvements for improved capacity, reliability, operating flexibility for all circuit loading situations and insure power restorations during emergencies. Systems include: electric distribution main feeders, 12 kV tap lines, substation, get-a-ways and distribution system devices such as switches, fuses vacuum breakers, monitoring equipment and capacitors that increase efficiency and improved customer experience. • Coordinate and direct skilled field personnel during power outages. • Maintain 40 miles of overhead lines, 30 miles of underground 12,000 volt distribution lines and 0.3 miles of 115,000 volt transmission lines. Maintain 2,000 Light-emitting diode (LED) and High Pressure Sodium (HPS) street lights and • associated services. E-01 • Maintain and test overhead and underground distribution equipment and communication and control systems. • Design, engineer and construct overhead and underground line extensions to serve new electrical loads. • Test and maintain high voltage power equipment at the Orchard Substation and throughout the City. Equipment includes: power transformers, vacuum and SF6 circuit breakers, instrument transformers, station service equipment, 125 volt battery systems, chargers, 12,000 volt capacitors, re-closures and pad mounted switchgear. Test and calibrate protective relays. • Intelligent equipment devices, remote control units, controllers and fiber communication systems. • Provide vegetation clearance for overhead power lines per State mandates. MAJOR ACCOMPLISHMENTS FOR FY 2015-16: DISTRIBUTION SYSTEM: • Personnel training for advance supervisory and construction skills. • Underground system duct system along Low Gap and Ukiah High School area. • 12,000 volt feeder No.204 - redesigned and installed to supply power to the South Airport Boulevard area. — Needed for load balancing and emergency power restoration. Power outage duration have a significant impact on business, this will insure capacity and shorter outages. • Obtained public utility easements for re-configuration of primary switching and efficiency improvements for Oak Manor Subdivision. • Duct system installed for Perkins Street Underground project. • Monitor downtown subsurface transformer loading for possible upgrades. • Completed system upgrades of fuse coordination and fault locators year 4 of 6. • Completed vault and underground system on Leslie street north of Gobbi Street. • Updating designs for the proposed courthouse. Costco project on hold. • Completed 100% of the new Hospital duct construction project. This is a phased project that provides new services, transformers and a redundant 12,000 volt supply system. To insure a high level of reliability. • Expanded Safety training program effectively doubling the class room and field training time. • Installation 100% complete -Underground duct system and electric equipment - Low Gap and Ukiah High School areas — helps eliminate long term outages to the Sharif, County and High School operations. • Completed 200 amp underground reinforcement for County Administration, Jail, and Sheriff's offices. ORCHARD SUBSTATION: • Tested and replaced cabling for sudden pressure, High temp, and High winding temperature sensing transducers. • Upgraded monitoring system for buss under voltage and transient voltage monitoring. • Complete technical specification and bid transformer radiator and bushing gasket repairs. PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: OVERHEAD: • Deploy Overhead fault detection. • Complete construction of two overhead circuits from Gobbi Street to Cherry and Hastings Street along rail line. • Replace re-closures (3) • Continue safety and regulatory training. E-02 . Continue primary line tree clearance program including selected secondary locations. UNDERGROUND: . Design and deploy fault detection and protection equipment. . Complete the Perkins Street Overhead to Underground conversion. . Continue 600 amp 12 kV underground connector replacement along Orchard Avenue. . Complete 200 amp switching reinforcement for Oak Manor Subdivision Phase 2. SUBSTATION: . Complete Transformer T1 oil insulated bushings. . Upgrade TI control wiring. . Build protection relay test station. . Install Advanced Metering Infrastructure access point radio. SIGNIFICANT CHANGES: . None. E-03 City of Ukiah ELECTRIC ENTERPRISE FUND BUDGET Fiscal Year 2016-17 80026330 Hydroelectric Plant 80026400 Electric Administration BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: The Electric Utility Administration Division provides overall financial and organizational oversight of the Department. Additionally, other services include system design and engineering, administrative support, planning to meet the community's needs. This Division develops rates and rate structures, establishes department policies, goals and objectives. Monitors cash flow, capital expenditures, budgets, professional training and goals of each individual team employee. Operational tasks include: • Procures reliable gas and electric energy sources at the lowest practical energy cost. Includes managing the energy, capacity, renewables (RECs)and Cap-n-Trade(carbon) markets in accordance with the Western Electric Coordinating Council (WECC), National Electric Reliability Corporation (NERC)and California Energy Commission (CEC). • Projects are designed, engineered and inspected utilizing Department staff as well as reducing overall costs, delays, and enhances staff's knowledge of the system through the engineering to installation process. Overall the Department's staff gain experienced with the ability to handle future situations with personal knowledge and experience. The end result is the electric Customer will have lower cost and shorter outages so they can do what they want and have more money to do it with! • Develops, acquires and monitors efficiencies of power generation and transmission resources in accordance with forecasted needs. Provide ten year bulk power cost analysis. Purchase energy and capacity to close open positions consistent with the department's Risk Management and external mandates. • Maintain the Energy Risk Management Policy for energy trading process, procedures, limits, authorities, and coordination with the Northern California Power Agency(NCPA) and other Joint Power Agencies (JPA). • Collect and translate load research data for system analysis, cost-of-service and time-of-use billing determinants. • Monitor local electric and JPA capital projects and make recommendations for the project financing/refinancing. • Provide overall management and strategic direction for the data and electric distribution systems. • Represent the Department on a variety of commissions and committees related to Departmental resources. • Maintain relationships on behalf of the Department with customers and outside organizations. E-04 • Monitor and manage overall Department fiscal position. • Risk Management, State and Federal compliance programs. MAJOR ACCOMPLISHMENTS FOR FY FY 2015-16: HYDROELECTRIC PLANT: • Preformed plant maintenance and control system updates during low water flow. • Electric Utility Technicians implemented an internship program and successfully painted turbines and generator equipment. • Performed engineering level investigation into the development of seal repairs, flow monitoring upgrades and gate repairs. ELECTRIC DESIGN AND ENGINEERING: • Personnel training to enhance management and engineering design skills. • Expanded Safety training program effectively doubling the class room and field training time. • Designed first phase of Oak Manor subdivision upgrade. • Developed tap line fault indicator application and identified optimum field locations. • Obtained Public Utility Easements for equipment located on customer's property. • Purchased natural gas and carbon credits for the Lodi Energy Center, and electric energy—Local control reduces over purchase and products not meeting Ukiah's needs. Maintains a low cost for the customer. • Developed the specification for Tainter seal repairs. • Completed yearly reports to Federal Energy Regulatory Commission (FERC), California Energy Commission (CEC), California Independent System Operator(CALISO), North America Electric Reliability Corporation (NERC), Mendocino County and California Air Resources Board (GARB) associated with electric production, Renewable Energy Credit(s)(REC)generation, SF6 gas storage and standby generation. • Actively secured 90% of the Utility's energy requirements through June 2017. • Continued to refine the Public Benefits conservation rebate and assistance programs to be consistent with customer's needs. PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • Insuring power is available when needed, continue to identify cost effective electric system. • Utilize advance technology equipment and work methods to deliver the best of class service to our customers. • Continue to update Supervisory Control and Data Acquisition (SCADA)and M2M communication to mobile field devices. • Continue NERC, CEC, GARB and FERC regulatory compliance. • Monitor expenditure and effectiveness of internal services to outside vendor to identify areas of cost and efficiency improvements. • Continue to market carbon offsets and renewable bundled energy sales to utilize Historic RECs. • Acquire carbon credits to offset Lodi Energy Center and market purchases carbon requirements. • Expand DMP3 protocol for mobile device applications. SIGNIFICANT CHANGES: • None. E-05 E-06 Electric Enterprise Fund Summary Estimated Difference from Estimated Actual Actual Actual Actual Budget Year-End Budget Year-End 2016 FY 2012 FY 2013 FY 2014 FY 2015 2016 FY 2016 FY 2017 $ Revenues and Other Sources: Electric Fund 800 Electrict Uitlity Customer Charges $ 14,469,000 $ 15,203,883 $ 14,121,430 $ 14,149,962 $14,917,842 $14,913,000 $ 14,917,842 $ 4,842 0% Reimbursable Jobs 1,244,067 70,000 100,890 244,512 70,000 125,500 70,000 (55,500) -44% Cap and Trade-EUD - - 251,309 398,804 400,000 383,338 300,000 (83,338) -22% Renewable Energy Credits - - 43,131 - 500,000 - 626,250 626,250 100% Interest on Investments 112,642 79,401 71,296 82,038 58,278 46,500 46,000 (500) -1% Utility Development Costs 5,689 30,000 70,099 2,930 55,000 3,000 50,000 47,000 1567% Miscellaneous Receipts 79,937 5,000 1,942 116,284 19,810 13,750 23,100 9,350 100% $ 15,911,335 $ 15,388,284 $ 14,660,097 $ 14,994,531 $16,020,930 $15,485,088 $ 16,033,192 548,104 4% Public Benefits Fund 806 Public Benefits Charges 414,067 459,459 405,128 418,633 430,000 417,490 442,900 Other Miscellaneous Revenues 14,649 15,234 15,431 205 729 350 - 428,716 474,693 420,559 418,839 430,729 417,840 442,900 25,060 6% Street Lighting Fund 805 Street Lighting 184,388 190,000 188,262 183,478 188,000 187,043 194,000 Other Miscellaneous Revenues 8,533 6,694 7,525 4,370 3,758 4,201 35,550 192,922 196,694 195,787 187,848 191,758 191,244 229,550 38,306 20% Capital Reserve Fund 801 Other Miscellaneous Revenues - - - - - - - - 100% Lake Mendocino Debt Fund 803 Other Miscellaneous Revenues 5 381 209 8,598 1,350 1,350 3,500 5 381 209 8,598 1,350 1,350 3,500 2,150 159% Total Revenues and Other Sources $ 16,532,977 $ 16,060,052 $ 15,276,652 $ 15,609,816 $16,644,767 $16,095,522 $ 16,709,142 $ 613,620 4% Expenses and Other Uses: Electric Fund 800 Electric Distribution - - 75,984 14 - - - - 0% Electric Overhead 750,284 871,923 762,547 833,227 1,019,448 832,939 1,177,398 344,459 41% Electric Underground 609,228 817,731 750,082 825,407 999,977 991,407 1,233,671 242,264 24% Electric Substation 257,064 245,538 160,863 166,675 297,165 212,546 327,508 114,962 54% Reimbursable Work for Others 129,884 6,197 2,823 - - - - - 0% Electric Testing and Calibrating 147,194 171,427 163,404 174,947 229,920 170,043 247,276 77,233 45% Electric Generation 7,156,128 8,309,687 8,466,241 8,306,625 8,021,854 8,660,399 8,842,708 182,309 2% Hydroelectric 109,484 325,420 62,595 35,904 165,284 115,120 189,915 74,795 65% Electric Administration 1,109,356 1,403,140 801,863 2,142,099 2,001,489 2,023,142 2,579,326 556,184 27% Electric General Administration - - - 207 - - - - 0% Interdepartmental Charges 2,165,812 2,158,211 2,036,769 1,288,710 920,557 957,180 950,646 (6,535) -1% Total Electric Operations $ 12,434,435 $ 14,309,274 $ 13,283,171 $ 13,773,815 $13,655,694 $13,962,776 $ 15,548,448 1,585,671 11% Lake Mendocino Debt Fund 803 Debt Service $ 2,074,539 $ 2,061,855 $ 2,063,261 $ 2,103,702 $ 2,103,115 $ 2,103,115 $ 2,103,338 223 0% Public Benefits Fund 806 Public Benefits 1,142,972 1,023,703 561,034 566,228 538,458 410,758 428,620 17,862 4% Street Lighting Fund 805 Street Lighting 199,172 313,019 216,527 257,707 393,372 308,807 409,271 100,464 33% Transfers Out To Other Funds - - - - - - - - 0% Capital Improvements and Equipment Electric 860,408 1,730,441 - 749,057 0 Capital Reserve - - - 238,882 4,760,000 Street Lighting - - - 109,250 - Total Capital Improvements&Equipment - - 860,408 1,730,441 - 1,097,189 4,760,000 3,662,811 334% Total Expenses and Other Uses $ 15,851,117 $ 17,707,851 $ 16,984,400 $ 18,431,893 $16,690,639 $17,882,645 $ 23,249,677 5,367,032 30% Total Net Surplus(Deficit) $ 681,861 $ (1,647,799) $ (1,707,748) $ (2,822,077) $ (45,872) $(1,787,123) $ (6,540,535) Beginning Net Position 34,180,044 33,675,657 40,010,710 38,223,587 Adjustments 1,203,361 9,157,130 - - Ending Net Positions $ 33,675,657 $ 40,010,710 $38,223,587 $ 31,683,053 Allocation of Net Position Investment in Capital Assets 19,496,668 21,641,173 - 21,641,173 21,641,173 Deferred Noncurrent Liabilities 775,051 (2,334,484) - (2,334,484) (2,334,484) Restricted for Debt Service 2,072,011 2,072,225 4,073,120 2,072,225 Restricted NCPA Reserve 467,663 467,663 467,663 Unrestricted Held at NCPA 6,064,686 6,064,686 6,064,686 Rate Stabilization(Fund 802) 1,494,772 1,513,651 1,523,428 1,523,428 Capital Reserve(Fund 801) 1,337,404 1,337,404 1,190,828 - Debt Service(Fund 803) 583,899 - - - Public Benefit(Fund 806) 91,596 (55,794) (48,712) (34,432) Street Lighting(Fund 805) 479,213 409,776 182,963 3,351 Working Capital 7,345,043 8,894,410 5,462,922 2,279,443 Total Net Position $ 33,675,657 $ 40,010,710 $ - $38,223,587 $ 31,683,053 E-07 Electric Enterprise Funds Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 ELECTRIC REVENUE 80000000 44681 DOMESTIC LIGHTS (5,135,950) (5,432,543) (4,946,660) (4,935,536) (5,259,693) (5,279,800) (5,259,693) 80000000 44682 COMMERCIAL LIGHTS (8,519,949) (8,888,000) (8,403,226) (8,454,033) (8,845,942) (8,827,400) (8,845,942) 80000000 44683 MUNICIPAL LIGHTS (767,553) (840,840) (729,177) (719,924) (771,595) (767,800) (771,595) 80000000 44684 PRIVATE LIGHTING (12,521) (12,500) (12,775) (12,566) (13,000) (12,600) (13,000) 80000000 44685 ELECTRIC SERVICE CHARGES (33,026) (30,000) (29,591) (27,903) (27,612) (25,400) (27,612) 80000000 44686 AFTER HOURS TURN-ON SERVICE CHARGE - - (225) (75) - (400) (400) 80000000 44687 UTILITY DEVELOPMENT COSTS (5,689) (30,000) (70,099) (2,930) (55,000) (3,000) (50,000) 80000000 44820 SALES OF PROPERTY (70,126) - - (10,450) - (650) - 80000000 44825 SALES OF ASSETS 0 - - (5,316) 80000000 44830 REIMBURSABLE JOBS (1,244,067) (70,000) (100,890) (244,512) (70,000) (125,500) (70,000) 80000000 46110 INTEREST ON INVESTMENTS (112,642) (79,401) (71,296) (82,038) (58,278) (46,500) (46,000) 80000000 46210 LAND RENTAL - - - (19,311) (17,310) (12,700) (12,700) 80000000 48110 MISCELLANEOUS RECEIPTS (9,811) (5,000) (1,717) (81,132) (2,500) - (10,000) 80000000 48180 CAP AND TRADE-EUD - - (251,309) (398,804) (400,000) (383,338) (300,000) 80000000 48185 RENEWABLE ENERGY CREDITS - - (43,131) - (500,000) (626,250) 80000000 Total Operating Revenues (15,911,335) (15,388,284) (14,660,097) (14,994,531) (16,020,930) (15,485,088) (16,033,192) ELECTRIC DISTRIBUTION EXPENSES 80026100 51110 REGULAR SALARIES&WAGES - - 57,209 - - - - 80026100 51210 RETIREMENT(PERS) - - 14,237 - - - - 80026100 51220 INSURANCE - - - - - - - 80026100 51230 WORKERS COMP - - 3,183 - - - - 80026100 51240 MEDICARE - - 776 14 - - - 80026100 51250 UNEMPLOYMENT - - 579 - - - - 80026100 Total Distribution Operating Expenses - - 75,984 14 - - - ELECTRIC OVERHEAD EXPENSES 80026110 51110 REGULAR SALARIES&WAGES 314,607 363,599 325,846 346,281 473,712 344,225 568,991 80026110 51120 NON-REGULAR SALARIES&WAGES - - - - - - - 80026110 51130 OVERTIME SALARIES&WAGES 48,905 35,818 27,378 43,862 32,600 43,368 43,000 80026110 51140 STAND-BY SALARIES&WAGES 16,698 18,138 14,448 19,681 20,000 19,223 20,000 80026110 51210 RETIREMENT(PERS) 72,400 95,682 86,000 96,792 134,466 96,940 177,192 80026110 51220 INSURANCE 41,388 46,744 41,674 41,065 45,830 37,911 43,985 80026110 51230 WORKERS COMP 16,831 21,922 22,458 19,059 20,730 16,291 29,765 80026110 51240 MEDICARE 5,738 6,054 5,824 6,540 7,073 6,297 8,864 80026110 51250 UNEMPLOYMENT 4,084 3,817 4,109 4,555 4,883 4,480 6,106 80026110 51260 FICA - 49 - - - - - 80026110 51280 OVERTIME/CALLOUT MEALS - 2,000 1,528 4,165 2,000 2,000 - 80026110 51285 CALLOUT MILEAGE REIMBURSEMENTS - - 85 - - - - 80026110 51290 CELL PHONE STIPEND - - 105 483 1,404 1,404 1,495 80026110 52100 CONTRACTED SERVICES 100,569 139,600 107,327 119,927 150,000 150,000 174,500 80026110 54100 SUPPLIES 113,565 97,500 108,080 116,596 105,500 90,000 90,000 80026110 54102 SMALL TOOLS 3,289 6,000 5,940 5,425 6,000 5,600 8,000 80026110 57100 CONFERENCE&TRAINING 12,212 35,000 11,747 8,796 15,250 15,200 5,500 80026110 Total Overhead Operating Expenses 750,284 871,923 762,547 833,227 1,019,448 832,939 1,177,398 ELECTRIC UNDERGROUND EXPENSES 80026120 51110 REGULAR SALARIES&WAGES 286,359 390,201 353,771 361,852 473,883 473,838 570,809 80026120 51120 NON-REGULAR SALARIES&WAGES - - - - 60,000 60,000 60,000 80026120 51130 OVERTIME SALARIES&WAGES 43,813 35,236 38,173 59,876 35,000 40,000 40,000 80026120 51140 STAND-BY SALARIES&WAGES 15,045 19,757 16,018 21,283 16,500 19,226 19,000 80026120 51210 RETIREMENT(PERS) 66,018 102,970 93,534 100,303 134,534 135,996 177,804 80026120 51220 INSURANCE 37,643 50,316 44,691 43,702 45,843 38,119 44,178 80026120 51230 WORKERS COMP 15,278 23,373 24,861 20,570 23,334 23,421 32,828 80026120 51240 MEDICARE 5,211 6,455 6,449 7,043 7,985 9,093 9,797 80026120 51250 UNEMPLOYMENT 3,709 4,100 4,550 4,933 5,524 6,429 6,783 80026120 51260 FICA - - - - 3,720 2,381 3,721 80026120 51280 OVERTIME/CALLOUT MEALS - - 2,261 6,050 2,500 2,500 - 80026120 51285 CALLOUT MILEAGE REIMBURSEMENTS - 2,000 - - - - - 80026120 51290 CELL PHONE STIPEND - - 105 523 1,404 1,404 1,501 80026120 52100 CONTRACTED SERVICES 4,708 13,000 28,609 - 68,500 68,000 145,500 80026120 54100 SUPPLIES 126,635 150,443 134,408 191,134 100,000 90,000 90,000 E-08 Electric Enterprise Funds Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 80026120 54102 SMALL TOOLS 3,810 5,000 2,706 4,388 6,000 5,800 9,500 80026120 57100 CONFERENCE&TRAINING 1,000 14,880 (53) 3,751 15,250 15,200 22,250 80026120 Total Underground Expenses 609,228 817,731 750,082 825,407 999,977 991,407 1,233,671 ELECTRIC SUBSTATION EXPENSES 80026130 51110 REGULAR SALARIES&WAGES 101,527 75,623 78,230 80,454 152,246 88,147 164,569 80026130 51120 NON-REGULAR SALARIES&WAGES 16,357 - - - - - - 80026130 51130 OVERTIME SALARIES&WAGES 9,727 - 3,412 1,989 5,000 5,000 5,000 80026130 51140 STAND-BY SALARIES&WAGES 16,198 17,542 16,782 18,388 18,500 19,069 19,000 80026130 51150 ACCRUED SALARIES&BENEFITS 30,072 - 3,517 (4,486) - - - 80026130 51210 RETIREMENT(PERS) 26,999 23,401 20,559 22,539 44,412 25,883 50,877 80026130 51220 INSURANCE 12,746 9,684 8,867 8,867 15,177 8,738 17,119 80026130 51230 WORKERS COMP 6,094 4,891 5,883 4,599 7,019 4,133 8,826 80026130 51240 MEDICARE 1,443 1,351 684 810 1,774 942 1,921 80026130 51250 UNEMPLOYMENT 1,480 932 1,076 1,100 1,657 1,194 1,816 80026130 51260 RCA - - - - - - - 80026130 51280 OVERTIME/CALLOUT MEALS - - 28 - - - - 80026130 51285 CALLOUT MILEAGE REIMBURSEMENTS - 2,000 - - - - - 80026130 51290 CELL PHONE STIPEND - - 308 309 380 380 380 80026130 52100 CONTRACTED SERVICES 6,307 74,000 1,954 18,684 20,000 29,300 25,000 80026130 54100 SUPPLIES 22,418 22,000 14,987 10,840 15,000 14,650 15,000 80026130 54102 SMALL TOOLS 2,047 5,114 1,851 188 6,000 5,800 6,000 80026130 55100 TELEPHONE 1,969 2,000 2,143 2,394 2,500 2,050 2,500 80026130 57100 CONFERENCE&TRAINING 789 6,000 202 - 6,000 5,800 6,500 80026130 59100 PROPERTY TAXES PAID - 1,000 - - 1,000 990 1,000 80026130 59101 FEES 892 - 380 - 500 470 2,000 80026130 Total Substation Operating Expenses 257,064 245,538 160,863 166,675 297,165 212,546 327,508 REIMBURSABLE WORK FOR OTHERS EXPENSES 80026140 51110 REGULAR SALARIES&WAGES 76,256 - - - - - - 80026140 51130 OVERTIME SALARIES&WAGES 9,239 - - - - - - 80026140 51140 STAND-BY SALARIES&WAGES 1,855 - - - - - - 80026140 51210 RETIREMENT(PERS) 17,766 - - - - - - 80026140 51220 INSURANCE 10,282 - - - - - - 80026140 51230 WORKERS COMP 3,938 - - - - - - 80026140 51240 MEDICARE 1,359 - - - - - - 80026140 51250 UNEMPLOYMENT 956 - - - - - - 80026140 51260 RCA - - - - - - - 80026140 52100 CONTRACTED SERVICES - - 2,823 - - - - 80026140 54100 SUPPLIES 8,232 6,197 - - - - - 80026140 Total Reimbursable Work for Other Operating Expen 129,884 6,197 2,823 - - - - ELECTRIC TESTING AND CALIBRATING EXPENSES 80026200 51110 REGULAR SALARIES&WAGES 79,787 83,936 87,942 89,394 121,440 85,795 134,028 80026200 51130 OVERTIME SALARIES&WAGES 4,808 - 3,801 2,211 5,000 5,000 5,000 80026200 51140 STAND-BY SALARIES&WAGES 15,936 19,491 18,939 20,432 20,500 19,092 20,500 80026200 51210 RETIREMENT(PERS) 18,654 25,977 23,188 25,043 35,751 25,177 41,291 80026200 51220 INSURANCE 9,841 10,759 9,852 9,852 14,407 7,979 12,497 80026200 51230 WORKERS COMP 4,218 5,430 6,610 5,110 5,765 4,000 7,127 80026200 51240 MEDICARE 702 1,500 761 900 1,347 894 1,415 80026200 51250 UNEMPLOYMENT 1,024 1,034 1,209 1,222 1,366 1,162 1,474 80026200 51280 OVERTIME/CALLOUT MEALS - - 38 - - - - 80026200 51290 CELL PHONE STIPEND - - 343 343 344 344 344 80026200 54100 SUPPLIES 11,794 16,000 5,438 14,761 10,000 7,000 6,000 80026200 54102 SMALL TOOLS 42 1,000 4,519.63 4,130 8,000 7,800 8,000 80026200 55100 TELEPHONE 308 300 - - - - - 80026200 57100 CONFERENCE&TRAINING 80 6,000 764 1,548 6,000 5,800 9,600 80026200 Total Testing and Calibrating Operating Expenses 147,194 171,427 163,404 174,947 229,920 170,043 247,276 ELECTRIC GENERATION EXPENSES 80026300 58101 NCPA PLANT GENERATION 3,319,700 5,535,573 5,833,946 2,071,878 1,422,521 2,354,770 1,413,161 80026300 58102 NCPA POWER PURCHASES 2,390,003 1,223,725 2,318,690 4,931,065 4,964,953 4,293,879 4,697,611 80026300 58103 NCPA TRANSMISSION 1,588,536 1,700,730 1,521,631 1,789,498 2,108,128 1,984,621 2,174,927 E-09 Electric Enterprise Funds Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 80026300 58104 NCPA MANAGEMENT SERVICES 403,743 538,409 556,627 527,967 499,074 520,705 539,678 80026300 58105 NCPA THIRD PARTY SALES (545,854) (688,750) (1,764,653) (1,013,783) (991,571) (493,576) 19,184 80026300 58106 NCPA PASS THROUGH COSTS - - - - 18,749 - (1,853) 80026300 Total Generation Operating Expenses 7,156,128 8,309,687 8,466,241 8,306,625 8,021,854 8,660,399 8,842,708 HYDROELECTRIC EXPENSES 80026330 51110 REGULAR SALARIES&WAGES 8,478 9,123 8,692 8,939 79,808 36,284 83,284 80026330 51120 NON-REGULAR SALARIES&WAGES 1,899 - - - - - - 80026330 51130 OVERTIME SALARIES&WAGES 592 - 379 221 400 750 750 80026330 51140 STAND-BY SALARIES&WAGES 1,593 1,949 1,865 2,043 2,000 4,214 4,200 80026330 51210 RETIREMENT(PERS) 2,259 2,781 2,284 2,504 19,543 10,515 25,852 80026330 51220 INSURANCE 1,024 1,076 985 985 5,701 4,184 9,976 80026330 51230 WORKERS COMP 525 581 654 511 3,037 1,723 4,540 80026330 51240 MEDICARE 103 160 76 90 901 485 1,199 80026330 51250 UNEMPLOYMENT 128 110 120 122 723 456 943 80026330 51260 RCA - - - - - - - 80026330 51280 OVERTIME/CALLOUT MEALS - - 4 - - - - 80026330 51290 CELL PHONE STIPEND - - 34 34 171 171 171 80026330 52100 CONTRACTED SERVICES 69,221 276,975 31,109 7,059 - 13,838 - 80026330 54100 SUPPLIES 10,343 10,000 6,000 4,493 10,000 - 10,000 80026330 54102 SMALL TOOLS 2,967 5,114 - - 6,000 5,800 6,000 80026330 55100 TELEPHONE 2,516 3,000 2,535 2,578 3,000 3,000 3,000 80026330 56111 CITY GARAGE-LABOR - - - - - - - 80026330 56120 EQUIPMENT MAINTENANCE&REPAIR - - - - 10,000 10,000 10,000 80026330 57100 CONFERENCE&TRAINING - 3,000 - - 6,000 5,800 12,000 80026330 59100 PROPERTY TAXES PAID 7,837 750 - - 8,000 8,000 8,000 80026330 59101 FEES - 10,800 7,858 6,325 10,000 9,900 10,000 80026330 Total Hydroelectric Operating Expenses 109,484 325,420 62,595 35,904 165,284 115,120 189,915 ELECTRIC ADMINISTRATION EXPENSES 80026400 51110 REGULAR SALARIES&WAGES 453,250 489,489 253,422 218,011 196,005 114,370 194,752 80026400 51120 NON-REGULAR SALARIES&WAGES - 73,515 103,087 10,743 60,000 47,147 60,000 80026400 51130 OVERTIME SALARIES&WAGES 10 - 2,196 2,013 2,000 1,234 1,500 80026400 51210 RETIREMENT(PERS) 97,235 127,003 61,774 53,928 39,315 31,337 61,076 80026400 51220 INSURANCE 65,130 75,539 34,013 34,479 17,962 17,988 46,850 80026400 51230 WORKERS COMP 20,076 27,195 21,441 11,199 8,871 7,625 14,667 80026400 51240 MEDICARE 6,831 7,510 5,151 3,648 3,032 2,621 4,379 80026400 51250 UNEMPLOYMENT 4,873 5,179 3,915 2,667 2,098 1,815 3,032 80026400 51260 RCA 3,315 1,768 6,391 666 3,720 2,923 3,721 80026400 51290 CELL PHONE STIPEND - - 1,520 1,416 726 742 726 80026400 52100 CONTRACTED SERVICES 72,806 210,216 86,273 279,633 110,000 188,000 110,000 80026400 52180 SECURITY SERVICES 294 600 294 294 1,500 1,500 1,800 80026400 54100 SUPPLIES 26,926 20,114 22,044 28,272 25,000 24,280 25,000 80026400 54101 POSTAGE 592 800 356 359 800 500 800 80026400 55100 TELEPHONE 6,766 9,000 5,163 7,148 6,000 5,800 6,000 80026400 55210 UTILITIES 10,230 8,240 10,048 12,903 8,000 8,000 8,000 80026400 56110 CITY GARAGE-PARTS - - - - - - 5,339 80026400 56111 CITY GARAGE-LABOR - - - - - - 43,903 80026400 56120 EQUIPMENT MAINTENANCE&REPAIR 140 5,000 5,283 11,128 10,000 12,000 10,000 80026400 56130 EXTERNAL SERVICES - - 12,841 17,507 - - - 80026400 56210 FUEL&FLUIDS - - 30,685 25,263 - 30,000 - 80026400 56300 BUILDING MAINTENANCE&REPAIR - - - - - - - 80026400 57100 CONFERENCE&TRAINING 29,311 31,350 41,761 49,996 35,000 34,800 35,000 80026400 57300 MEMBERSHIPS&SUBSCRIPTIONS 12,003 26,000 17,082 19,671 29,000 28,000 32,500 80026400 59400 OTHER EXPENSES - - 56,408 70,111 - - - 80026400 61200 PURCHASING ALLOCATION - - - 108,603 106,223 106,223 124,926 80026400 61300 BILLING&COLLECTION ALLOCATION - - - 144,576 437,061 437,061 657,371 80026400 61410 RENT ALLOCATION 8,626 11,035 11,035 11,036 - - - 80026400 61420 BUILDING MAINTENANCE ALLOCATION 7,781 8,118 8,118 8,172 11,798 11,798 12,801 80026400 61422 IT ALLOCATION - - - - 69,483 69,483 83,715 80026400 61425 UTILITIES ALLOCATION - 1,561 1,561 1,831 2,347 2,347 2,254 80026400 61430 CORP YARD ALLOCATION - - - - 33,558 33,558 37,859 80026400 61500 INSURANCE ALLOCATION - - - - 67,346 67,346 84,371 E-10 Electric Enterprise Funds Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 80026400 61700 DISPATCH - - - - - 20,000 43,004 80026400 62100 ADMINISTRATIVE SERVICES ALLOCATION 283,161 263,908 - 1,006,828 714,644 714,644 863,980 80026400 Total Administration Operating Expenses 1,109,356 1,403,140 801,863 2,142,099 2,001,489 2,023,142 2,579,326 ELECTRIC GENERAL ADMINISTRATION EXPENSES 80026410 51110 REGULAR SALARIES&WAGES - - - - - - - 80026410 51210 RETIREMENT(PERS) - - - - - - - 80026410 51230 WORKERS COMP - - - - - - - 80026410 51240 MEDICARE - - - - - - - 80026410 51250 UNEMPLOYMENT - - - - - - - 80026410 52100 CONTRACTED SERVICES - - - 207 - - - 80026410 54100 SUPPLIES - - - - - - - 80026410 55210 UTILITIES - - - - - - - 80026410 56300 BUILDING MAINTENANCE&REPAIR - - - - - - - 80026410 Total General Administration Operating Expenses - - - 207 - - - INTERDEPARTMENTAL CHARGES EXPENSES 80026430 51110 REGULAR SALARIES&WAGES 83,976 91,756 88,642 89,834 - - - 80026430 51120 NON-REGULAR SALARIES&WAGES 8,854 21,924 13,455 10,790 - - - 80026430 51130 OVERTIME SALARIES&WAGES 104 - 9 - - - - 80026430 51210 RETIREMENT(PERS) 19,728 23,046 20,693 27,601 - - - 80026430 51220 INSURANCE 16,329 22,216 17,637 18,454 - - - 80026430 51230 WORKERS COMP 4,022 5,968 6,419 5,023 - - - 80026430 51240 MEDICARE 1,407 1,648 1,335 1,522 - - - 80026430 51250 UNEMPLOYMENT 976 1,138 1,174 1,196 - - - 80026430 51260 FICA 549 1,360 695 - - - - 80026430 51290 CELL PHONE STIPEND - - 313 493 - - - 80026430 55100 TELEPHONE 667 850 - - - - - 80026430 55210 UTILITIES 1,593 - - - - - - 80026430 56110 CITY GARAGE-PARTS 1,625 1,451 1,627 1,500 5,713 5,700 - 80026430 56111 CITY GARAGE-LABOR 43,399 38,738 43,431 40,000 33,787 33,700 - 80026430 56120 EQUIPMENT MAINTENANCE&REPAIR - 2,500 2,005 2,086 - - - 80026430 56130 EXTERNAL SERVICES 24,169 20,088 - - - - - 80026430 56210 FUEL&FLUIDS 30,423 32,000 - - - - - 80026430 57100 CONFERENCE&TRAINING 5,352 5,562 - - - - - 80026430 59102 FRANCHISE FEES 1,065,910 1,055,915 1,009,418 1,043,404 861,057 917,780 950,646 80026430 59400 OTHER EXPENSES 115,332 30,169 - - - - - 80026430 61100 GENERAL GOVERNMENT ALLOCATION 335,674 340,643 349,246 - - - - 80026430 61200 PURCHASING ALLOCATION 73,225 83,447 106,486 - - - - 80026430 61300 BILLING&COLLECTION ALLOCATION 207,408 232,332 228,724 - - - - 80026430 61410 RENT ALLOCATION - 701 701 701 - - - 80026430 61420 BUILDING MAINTENANCE ALLOCATION 2,265 2,363 2,363 2,379 - - - 80026430 61425 UTILITIES ALLOCATION - 454 454 533 - - - 80026430 61430 CORP YARD ALLOCATION 8,039 25,200 25,200 23,194 - - - 80026430 61500 INSURANCE ALLOCATION 94,786 96,742 96,742 - - - - 80026430 61700 DISPATCH 20,000 20,000 20,000 20,000 20,000 80026430 Total Interdepartmental Operating Expenses 2,165,812 2,158,211 2,036,769 1,288,710 920,557 957,180 950,646 ELECTRIC OTHER USES AND TRANSFERS OUT TO OTHER FUNDS 80026330 95803 TRANSFER TO LAKE MENDOCINO BOND - - - - - - - 80026330 Total Other Uses and Transfers Out to Other Funds - - - - - - - Total Electric Operating Expenses 12,434,435 14,309,274 13,283,171 13,773,815 13,655,694 13,962,776 15,548,448 ELECTRIC CAPITAL IMPROVEMENTS AND EQUIPMENT 80100 MACHINERY&EQUIPMENT - - 384,245 206,379 - 27,413 - 80200 BUILDINGS ACQUISITION 1,185,772 67 80230 INFRASTRUCTURE - - 476,162 338,290 - 721,577 - Total Capital Improvements and Equipment - - 860,408 1,730,441 - 749,057 - Total Electric Expenses $12,434,435 $14,309,274 $14,143,579 $15,504,256 $13,655,694 $14,711,833 $15,548,448 E-11 BUDGET DETAIL OVERHEAD FISCAL YEAR 2016-17 ACCOUNT NO.80026110 DEPARTMENT REQUEST 51110 Salaries, Regular $ 568,991 Electric Utility Director(0.50 Electric Admin,0.20 Underground,0.10 Hydro) 0.20 Assistant Electric Utility Director(0.50 Electric Admin,0.20 Underground,0.10 Hydro) 0.20 Power Engineer(0.25 Underground,0.25 Substation,0.20 Hydro,0.05 Street Lighting) 0.25 Electric Utility Program Coordinator(0.55 Electric Admin,0.10 Underground,0.10 Substation, 0.10 0.05 Metering,0.05 Hydro,0.05 Street Lighting) Electric Crew Supervisor(0.45 Underground,0.10 Street Lighting) 0.45 Electric Crew Foreman(2)(0.90 Underground,0.20 Street Lighting) 0.90 Lineman(6)(2.70 Underground,0.60 Street Lighting) 2.70 Electric Engineering Tech III (0.425 Underground,0.15 Street Lighting) 0.425 Electric Engineering Tech II (0.425 Underground,0.15 Street Lighting) 0.425 Electric Engineering Tech I (0.425 Underground,0.15 Street Lighting) 0.425 Total FTE 6.08 51130 Salaries,Overtime $ 43,000 51140 Stand-by Salaries $ 20,000 Employee Benefits $ 267,407 51210 Retirement(PERS) $ 177,192 51220 Insurance $ 43,985 51230 Workers Compensation Insurance $ 29,765 51240 Medicare $ 8,864 51250 Unemployment Insurance $ 6,106 51280 Overtime/Call Out meals $ - 51290 Cell Phone Stipend $ 1,495 52100 Contractual Services $ 174,500 Tree trimming $ 110,000 Utility Design Services $ 35,000 Answering Service 50% $ 12,500 Evergreen-Safety Training 50% $ 13,000 Northwest Lineman College(3 x$4,000)50%split with Underground $ 4,000 54100 Supplies $ 90,000 Construction and inventory supplies, Personal Protection clothing&Equipment etc. 54102 Small Tools $ 8,000 Small Hand Tools&Equipment 57100 Conference&Training $ 5,500 Northwest Lineman College(2 classes)50% $ 5,500 Western Underground 50% $ 3,000 APPA Training and Conference(4)50% $ 6,000 Local Classes TBD 50% $ 1,750 DEPARTMENT TOTAL 80026110 $1,177,398 E-12 BUDGET DETAIL UNDERGROUND FISCAL YEAR 2016-17 ACCOUNT NO.80026120 DEPARTMENT REQUEST 51110 Salaries, Regular $ 570,809 Electric Utility Director(0.50 Electric Admin,0.20 Overhead,0.10 Hydro) 0.20 Assistant Electric Utility Director(0.50 Electric Admin,0.20 Overhead,0.10 Hydro) 0.20 Power Engineer(0.25 Overhead,0.25 Substation,0.20 Hydro,0.05 Street Lighting) 0.25 Electric Utility Program Coordinator(0.55 Electric Admin,0.10 Overhead,0.10 Substation,0.05 0.10 Metering,0.05 Hydro,0.05 Street Lighting) Electric Crew Supervisor(0.45 Overhead,0.10 Street Lighting) 0.45 Electric Crew Foreman(2)(0.90 Overhead,0.20 Street Lighting) 0.90 Lineman(6)(2.70 Overhead,0.60 Street Lighting) 2.70 Electric Engineering Tech III (0.425 Overhead,0.15 Street Lighting) 0.425 Electric Engineering Tech II (0.425 Overhead,0.15 Street Lighting) 0.425 Electric Engineering Tech I (0.425 Overhead,0.15 Street Lighting) 0.425 Total FTE 6.08 51120 Salaries,Non-Regular $ 60,000 Electric Utility Intern Program(2,400 hours)(0.58 Overhead) 0.58 Total FTE 0.58 51130 Salaries,Overtime $ 40,000 51140 Stand-by Salaries $ 19,000 Employee Benefits $ 276,612 51210 Retirement(PERS) $ 177,804 51220 Insurance $ 44,178 51230 Workers Compensation Insurance $ 32,828 51240 Medicare $ 9,797 51250 Unemployment Insurance $ 6,783 51260 FICA $ 3,721 51280 Overtime/Call-out Meals $ - 51290 Cell Phone Stipend $ 1,501 52100 Contracted Services $ 145,500 Answering Service 50% $ 12,500 Evergreen-Safety Training 50% $ 13,000 Northwest Lineman College(2 x$4,000)50%split with Overhead $ 8,000 Utility Design Services $ 60,000 Operational/Organization Review $ 22,000 Trenching/Boring $ 30,000 54100 Supplies $ 90,000 Miscellaneous materials,inventory,Personal Protective Equipment,electric uniforms for maintenance and repair of City's lines. 54102 Small Tools $ 9,500 Small hand tools and equipment 57100 Conference&Training $ 22,250 Northwest Lineman College(2 classes)50% $ 5,500 Western Underground 50% $ 3,000 APPA Training and Conference(4)50% $ 6,000 NAPPA Training and Conferences(4)50% $ 6,000 Local Classes TBD 50% $ 1,750 DEPARTMENT TOTAL 80026120 $1,233,671 E-13 BUDGET DETAIL SUBSTATION FISCAL YEAR 2016-17 ACCOUNT NO.80026130 DEPARTMENT REQUEST 51110 Salaries, Regular $ 164,569 Power Engineer(0.25 Overhead,0.25 Underground,0.20 Hydro,0.05 Street Lighting) 0.25 Electric Utility Program Coordinator(0.55 Electric Admin,0.10 Overhead,0.10 Underground, 0.10 0.05 Metering,0.05 Hydro,0.05 Street Lighting) Electric Utility Technician II(2)(0.90 Metering,0.10 Hydro) 0.90 Electric Utility Technician I (0.45 Metering,0.10 Hydro) 0.45 Total FTE 1.70 51130 Salaries,Overtime $ 5,000 51140 Stand-by Salaries $ 19,000 Employee Benefits $ 80,939 51210 Retirement(PERS) $ 50,877 51220 Insurance $ 17,119 51230 Workers Compensation Insurance $ 8,826 51240 Medicare $ 1,921 51250 Unemployment Insurance $ 1,816 51290 Cell Phone Stipend $ 380 52100 Contracted Services $ 25,000 Support services&NERC costs 54100 Supplies $ 15,000 Nitrogen for Transformers,Materials&Inventory,Substation maintenance 54102 Small Tools $ 6,000 Small Hand Tools&Equipment 55100 Telephone $ 2,500 57100 Conference& Training $ 6,500 Mandated NERC Training Control Classes 59100 Property Taxes Paid $ 1,000 County Tax 59101 Fees $ 2,000 Hazardous Materials Permit and NERC costs DEPARTMENT TOTAL 80026130 $ 327,508 E-14 BUDGET DETAIL TESTING AND CALIBRATING FISCAL YEAR 2016-17 ACCOUNT NO.80026200 DEPARTMENT REQUEST 51110 Salaries, Regular $ 134,028 Electric Utility Program Coordinator(0.55 Electric Admin,0.10 Overhead,0.10 Underground, 0.05 0.10 Substation,0.05 Hydro,0.05 Street Lighting) Electric Utility Technician II (2)(0.90 Substation,0.20 Hydro) 0.90 Electric Utility Technician I (0.45 Substation,0.10 Hydro) 0.45 Total FTE 1.40 51130 Salaries,Overtime $ 5,000 51140 Stand-by Salaries $ 20,500 Employee Benefits $ 64,148 51210 Retirement(PERS) $ 41,291 51220 Insurance $ 12,497 51230 Workers Compensation Insurance $ 7,127 51240 Medicare $ 1,415 51250 Unemployment Insurance $ 1,474 51290 Cell Phone Stipend $ 344 54100 Supplies $ 6,000 Meters&metering equipment,CT's&PT's 54102 Small Tools $ 8,000 Miscellaneous small tools(replace insulated hand tools),Meter Calibration&test equipment. 57100 Conference&Training $ 9,600 Meter testing&calibration training(2) $ 6,000 Electric Utility Service Equipment Requirements(EUSERC)Meeting-Mandated $ 3,000 Miscellaneous Local Schools. $ 600 DEPARTMENT TOTAL 80026200 $ 247,276 E-15 BUDGET DETAIL HYDROELECTRIC FISCAL YEAR 2016-17 ACCOUNT NO.80026330 DEPARTMENT REQUEST 51110 Salaries, Regular $ 83,284 Electric Utility Director(0.50 Electric Admin,0.20 Overhead,0.20 Underground) 0.10 1 Assistant Electric Utility Director(50%Electric Admin,20%Overhead,20%Underground) 0.10 Power Engineer(0.25 Overhead,0.25 Underground,0.25 Substation,0.05 Street Lighting) 0.20 Electric Utility Program Coordinator(0.55 Electric Admin,0.10 Overhead,0.10 Underground, 0.05 0.10 Substation,0.05 Metering,0.05 Street Lighting) Electric Utility Technician II(2)(0.90 Substation,0.90 Metering) 0.20 Electric Utility Technician I (0.45 Substation,0.45 Metering) 0.10 Total FTE 0.75 51130 Salaries,Overtime $ 750 51140 Standby Salaries $ 4,200 Employee Benefits $ 42,681 51210 Retirement(PERS) $ 25,852 51220 Insurance $ 9,976 51230 Workers Compensation Insurance $ 4,540 51240 Medicare $ 1,199 51250 Unemployment Insurance $ 943 51290 Cell Phone Stipend $ 171 54100 Supplies $ 10,000 Grease,Fuel,Lubricants, Hazardous Waste Disposal,Miscellaneous Materials&Inventory. 54102 Small Tools $ 6,000 Miscellaneous tools for O&M&replacement. 55100 Telephone $ 3,000 Land line and Fax. 56120 Equipment Maintenance&Repair $ 10,000 Computer,Alarm&SCADA maintenance. 57100 Conference&Training $ 12,000 Automation SLC500&PSLOGIX Maintenance system Training. $ 6,000 SCADA Repair. $ 4,000 Distributech Automation seminars. $ 2,000 59100 Property Taxes Paid $ 8,000 County Tax 59101 Fees $ 10,000 Mendocino County Hazardous Materials Business Plan Fee. $ 700 FERC Fees. $ 6,000 State Water Resources Control Board Water Rights Fee. $ 3,000 Generator Air Quality Fee. $ 300 DEPARTMENT TOTAL 80026330 $ 189,915 E-16 BUDGET DETAIL ADMINISTRATION FISCAL YEAR 2016-17 ACCOUNT NO.80026400 DEPARTMENT REQUEST 51110 Salaries, Regular $ 194,752 Electric Utility Director(0.20 Overhead,0.20 Underground,0.10 Hydro) 0.50 Assistant Electric Utility Director(0.20 Overhead,0.20 Underground,0.10 Hydro) 0.50 Electric Utility Program Coordinator(10%Overhead, 10% Underground, 10%Substation,5% 0.55 Metering,5%Hydro,5%Street Lighting) Engineering Analyst(0.10 Engineering,0.20 Landfill,0.20 Wastewater Admin,0.20 Water 0.20 Admin.,0.10 Recycled Water) Development Permit Coordinator(0.20 Engineering,0.30 Building Inspection,0.05 Planning, 0.15 0.15 Wastewater Admin.,0.15 Water Admin.) Total FTE 1.90 51120 Non-Regular Salaries $ 60,000 Engineering Design Support 0.48 Total FTE 0.48 51130 Salaries,Overtime $ 1,500 Employee Benefits $ 134,451 51210 Retirement(PERS) $ 61,076 51220 Insurance $ 46,850 51230 Workers Compensation Insurance $ 14,667 51240 Medicare $ 4,379 51250 Unemployment Insurance $ 3,032 51260 FICA $ 3,721 51290 Cell Phone Stipend $ 726 52100 Contractual Services $ 110,000 Engineering Design Support $ 35,000 Market&Comp. Review $ 25,000 Survey,environmental and property management $ 50,000 52180 Security Services $ 1,800 54100 Supplies $ 25,000 Office Equipment,Supplies $ 17,000 Personal Protection Equipment,clothing&rain gear $ 8,000 54101 Postage $ 800 Stamps 55100 Telephone $ 6,000 Land line and Fax. 55210 Utilities $ 8,000 Gas and Electric services. 56110 City Garage-Parts $ 5,339 Annual allocation for City Garage parts for vehicles and equipment. 56111 City Garage-Labor $ 43,903 Annual allocation for City Garage labor for vehicles and equipment. 56120 Equipment Maintenance&Repair $ 10,000 Miscellaneous computer,printer&other equipment. 57100 Conference&Training $ 35,000 APPA E&O Conference, Doble Labs transformer class, NWPPA development, NCPA E-17 Commission&Directors meetings, Lodi Energy Center operational&risk review sessions, Distribu Tech&various staff developmental training classes 57300 Memberships&Subscriptions $ 32,500 Electric Safety Materials Subscriptions $ 1,000 Institute of Electrical Engineering(IEEE) $ 900 Baclay's OSHA Regulation updates $ 1,500 California Municipal Utilities Association Dues $ 8,100 Underground Service Alert Dues $ 500 American Public Power Association(APPA) $ 4,500 Software Maintenance(Milsoft,ACAD,etc.) $ 16,000 61200 Purchasing Allocation $ 124,926 Charge for Purchasing functions. 61300 Billing and Collection Allocation $ 657,371 Charge for Billing and Collection functions. 61420 Building Maintenance Allocation $ 12,801 Share of maintenance of Civic Center facility. 61420 IT Allocation $ 83,715 Share of Information Technology Services 61425 Utilities Allocation $ 2,254 Share of Civic Center Utilities 61430 Corporation Yard Allocation $ 37,859 Share of Corporation Yard charges. 61500 Insurance Allocation $ 84,371 Share of the Citywide costs of liability and property insurance. 61700 Dispatch $ 43,004 62100 Administrative Services Allocation $ 863,980 Annual allocation for general government services. City Council $ 53,070 City Clerk $ 98,457 City Manager $ 179,943 Administrative Support $ 34,212 Miscellaneous General Government $ 53,083 Accounting $301,060 City Attorney $ 64,108 Human Resources/Risk Management $ 54,656 Treasurer $ 25,391 DEPARTMENT TOTAL 80026400 $2,579,326 E-18 BUDGET DETAIL INTERDEPARTMENTAL CHARGES FISCAL YEAR 2016-17 ACCOUNT NO.80026430 DEPARTMENT REQUEST 59102 Franchise Fees $ 950,646 Transfer of franchise fees to General Fund DEPARTMENT TOTAL $ 950,646 E-19 E-20 City of Ukiah ELECTRIC ENTERPRISE PUBLIC BENEFIT FUND Fiscal Year 2016-17 80626500 Public Benefit BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: The State mandated the requirement to collect a separate surcharge to be used for"Public Benefits" (AB 1890 in 1996) programs in four categories: • Cost-effective demand-side management services to promote energy efficiency and energy conservation. • New investment in renewable energy resources. • Research, development and demonstration projects. • Services provided for low-income electricity customers. MAJOR ACCOMPLISHMENTS FOR FY 2015-16: • Review of this fund is needed as funds have been depleted for increased services through the years and need to be realigned with annual income. PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • Enhance commercial marketing plan for energy conservation and education. • Continue the highly utilized customer rebate programs. • Work with the City Council and Finance Department to refine assistance programs. SIGNIFICANT CHANGES: • None. E-21 Public Benefits Fund Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 PUBLIC BENEFITS REVENUE 80600000 44690 PUBLIC BENEFIT CHARGES (414,067) (459,459) (405,128) (418,633) (430,000) (417,490) (442,900) 80600000 46110 INTEREST ON INVESTMENTS (13,994) (15,234) (15,453) 15 (529) 200 200 80600000 47110 CONTRIBUTIONS&DONATIONS (643) - 998 (220) (200) (550) (200) 80600000 48110 MISCELLANEOUS RECEIPTS (12) - (976) - - - - 80600000 Total Operating Revenues (428,716) (474,693) (420,559) (418,839) (430,729) (417,840) (442,900) PUBLIC BENEFIT EXPENSES 80626500 51110 REGULAR SALARIES&WAGES 38,350 67,224 28,545 30,587 - - - 80626500 51120 NON-REGULAR SALARIES&WAGES - - 2,341 - - - - 80626500 51130 OVERTIME SALARIES&WAGES 3 - 49 17 - - - 80626500 51150 ACCRUED SALARIES&BENEFITS 40 - (622) 85 - - - 80626500 51210 RETIREMENT(PERS) 9,038 17,060 7,231 8,476 - - - 80626500 51220 INSURANCE 7,439 13,393 900 1,318 - - - 80626500 51230 WORKERS COMP 1,641 3,529 1,736 1,343 - - - 80626500 51240 MEDICARE 566 975 391 401 - - - 80626500 51250 UNEMPLOYMENT 398 672 318 320 - - - 80626500 51260 FICA - - 145 - - - - 80626500 51290 CELL PHONE STIPEND - - 17 29 - - - 80626500 52100 CONTRACTED SERVICES 1,077,579 - 39,556 - - - - 80626500 52130 EDUCATIONAL&MARKETING MATL'S - 15,000 1,237 1,916 - - - 80626500 52131 ASSISTANCE TO SENIORS - 150,000 156,880 152,412 150,000 156,900 130,000 80626500 52132 EMERGENCY ASSISTANCE - 61,000 24,462 28,060 40,000 17,600 20,000 80626500 52133 MONTHLY DISCOUNT PROGRAM - 55,000 105,479 99,905 60,000 101,000 60,000 80626500 52134 CONTRACT ADMINISTRATION - 13,000 - - - - - 80626500 52135 ENERGY CONSERVATION PROGRAM - 353,329 124,446 97,872 60,000 38,700 85,000 80626500 52136 PHOTOVOLTAIC RATES/INCENTIVE - 150,000 3,608 51,379 150,000 25,000 50,000 80626500 52137 PUBLIC BENEFITS PROGRAM MGMT - 85,091 48,641 44,798 50,000 39,300 50,000 80626500 52138 NCPA PUBLIC BENEFITS PROGRAM - - - - - - - 80626500 52139 RESEARCH,DEVELOPMENT&DEMO - 25,000 7,690 4,456 - 3,800 - 80626500 54100 SUPPLIES 51 3,000 - - - - - 80626500 57100 CONFERENCE&TRAINING - 2,000 - 3,440 - - - 80626500 61100 GENERAL GOVERNMENT ALLOCATION 4,138 4,234 3,710 - - - - 80626500 61200 PURCHASING ALLOCATION 318 377 549 - - - - 80626500 61300 BILLING&COLLECTION ALLOCATION 3,409 3,819 3,724 - - - - 80626500 61500 INSURANCE ALLOCATION - - - - 1,456 1,456 2,035 80626500 62100 ADMINISTRATIVE SERVICES ALLOCATION 39,415 27,002 27,002 31,585 80626500 Total Public Benefits Operating Expenses 1,142,972 1,023,703 561,034 566,228 538,458 410,758 428,620 Annual(Surplus)Deficit (714,256) (549,010) (140,475) (147,389) (107,729) 7,082 14,280 Beginning Net Position 246,047 105,572 (41,818) (34,736) Adjustments - - - - Ending Net Positions $ 105,572 $ (41,818) $ (34,736) $ (20,456) Allocation of Net Position Deferred Noncurrent Liabilities Street Lighting Fund(805) 91,596 (55,794) (48,712) (34,432) Total Net Position $ 91,596 $ (55,794) $ (48,712) $ (34,432) E-22 BUDGET DETAIL PUBLIC BENEFITS FISCAL YEAR 2016-17 ACCOUNT NO.80626500 DEPARTMENT REQUEST 52131 Assistance to Seniors $ 130,000 52132 Emergency Assistance $ 20,000 52133 Monthly Discount Program $ 60,000 52135 Energy Conservation Program $ 85,000 52136 Photovoltaic Rates/Incentive $ 50,000 52137 Public Benefits Program Management $ 50,000 61500 Insurance Allocation $ 2,035 General Governmental Building's share of the Citywide costs of: General liability, Liability claims&investigation, Property. 62100 Administrative Services Allocation $ 31,585 Annual allocation for general government services. City Council $ 2,190 City Clerk $ 3,960 City Manager $ 7,237 Administrative Support $ 1,376 Miscellaneous General Government $ 2,135 Accounting $ 12,108 City Attorney $ 2,578 DEPARTMENT TOTAL 80626500 $ 428,620 E-23 E-24 City,,,,,of Ukiah ELECTRIC ENTERPRISE STREET LIGHTING FUND Fiscal Year 2016-17 80526610 Street Lighting BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: The Street Lighting fund provides funding to operate and maintian approximately 1500 wood and steel pole mounted street lights. This fund also covers the cost to convert lighting in underground conversion districts. Funding is obtained through a $2.00 per electric account per month street light charge. MAJOR ACCOMPLISHMENTS FOR FY 2015-16: • Maintained street lights and continue to upgrade to LED for better visibility and energy efficicency. • Completed Perkins Street Lighting Project. PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • Complete underground phase for Perkins Street Lighting Project. • Evaluate LED lighting types, effectiveness, and efficiency for the residential areas of town. SIGNIFICANT CHANGES: • None. E-25 Street Lighting Fund Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year-End Budget ORG OW DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 STREET LIGHTING REVENUE 80500000 44688 STREET LIGHTING SURCHARGE (184,388) (190,000) (188,262) (183,478) (188,000) (187,043) (194,000) 80500000 44689 SMART METER CONSIDERATION - - - - - - - 80500000 44830 REIMBURSABLE JOBS (2,401) - (3,126) (2,201) - (2,201) - 80500000 46110 INTEREST ON INVESTMENTS (6,128) (6,694) (4,399) (2,169) (3,758) (2,000) (2,000) 80500000 48110 MISCELLANEOUS RECEIPTS (5) - - - - - - TRANSFERS FROM ELECTRIC FUND 800 (33,550) 80500000 Total Operating Revenues (192,922) (196,694) (195,787) (187,848) (191,758) (191,244) (229,550) STREET LIGHTING EXPENSES 80526610 51110 REGULAR SALARIES&WAGES 24,904 45,567 37,769 33,826 102,414 78,500 124,762 80526610 51130 OVERTIME SALARIES&WAGES 4,621 2,536 3,455 3,387 4,000 11,700 10,500 80526610 51140 STAND-BY SALARIES&WAGES 1,653 1,639 1,570 1,590 2,000 4,400 4,200 80526610 51150 ACCRUED SALARIES&BENEFITS 761 - 531 422.05 - - - 80526610 51210 RETIREMENT(PERS) 5,696 11,857 9,972 9,474 30,741 22,207 39,041 80526610 51220 INSURANCE 3,267 5,513 4,949 4,570 10,847 9,043 9,652 80526610 51230 WORKERS COMP 1,378 2,611 2,617 1,830 4,781 3,724 6,548 80526610 51240 MEDICARE 465 721 682 623 1,640 1,446 1,960 80526610 51250 UNEMPLOYMENT 335 473 479 36 1,140 1,028 1,362 80526610 51260 FICA - - - - - - - 80526610 51280 OVERTIME/CALLOUT MEALS - - 150 212 500 500 - 80526610 51290 CELL PHONE STIPEND - - - 32 306 356 358 80526610 52100 CONTRACTED SERVICES - 53,760 3,025 2,037 25,000 12,400 12,000 80526610 54100 SUPPLIES 26,924 25,000 6,970 47,314 20,000 13,500 20,000 80526610 55210 UTILITIES 127,961 160,000 140,201 127,961 165,000 125,000 159,000 80526610 57100 CONFERENCE&TRAINING - 2,000 - - - - - 80526610 59400 OTHER EXPENSES - - 3,023 - - - - 80526610 61100 GENERAL GOVERNMENT ALLOCATION - - - - 80526610 61500 INSURANCE ALLOCATION - - - - 1,052 1,052 907 80526610 62100 ADMINISTRATIVE SERVICES ALLOCATION 1,207 1,342 1,135 24,393 23,951 23,951 18,981 80526610 Total Street Lighting Operating Expenses 199,172 313,019 216,527 257,707 393,372 308,807 409,271 Capital Improvements 109,250 Total Street Lighting Expenses 199,172 313,019 216,527 257,707 393,372 418,057 409,271 Annual Surplus(Deficit) (6,250) (116,325) (20,740) (69,859) (201,614) (226,813) (179,721) Beginning Net Position 497,052 476,312 406,454 179,641 Adjustments - - - - Ending Net Positions $ 476,312 $ 406,454 $ 179,641 $ (80) Allocation of Net Position Deferred Noncurrent Liabilities 2,871 (3,322) (3,322) (3,322) Street Lighting Fund(805) 473,441 409,776 182,963 3,351 Total Net Position $ 476,312 $ 406,454 $ 179,641 $ 29 E-26 BUDGET DETAIL STREET LIGHTING FISCAL YEAR 2016-17 ACCOUNT NO.80526610 DEPARTMENT REQUEST 51110 Salaries, Regular $ 124,762 Power Engineer(0.25 Overhead,0.25 Underground,0.25 Substation,0.20 Hydro) 0.05 Electric Utility Program Coordinator(0.55 Electric Admin,0.10 Overhead,0.10 Underground, 0.05 0.10 Substation,0.05 Metering,0.05 Hydro) Electric Crew Supervisor(0.45 Overhead,0.45 Underground) 0.10 Electric Crew Foreman(2)(0.90 Overhead,0.90 Underground) 0.20 Lineman(6)(2.70 Overhead,2.70 Underground) 0.60 Electric Engineering Tech III(0.425 Overhead,0.425 Underground) 0.15 Electric Engineering Tech 11(0.425 Overhead,0.425 Underground) 0.15 Electric Engineering Tech 1(0.425 Overhead,0.425 Underground) 0.15 Total FTE 1.45 51130 Salaries,Overtime $ 10,500 51140 Stand-by Salaries $ 4,200 Employee Benefits $ 58,921 51210 Retirement(PERS) $ 39,041 51220 Insurance $ 9,652 51230 Workers Compensation Insurance $ 6,548 51240 Medicare $ 1,960 51250 Unemployment Insurance $ 1,362 51280 Overtime/Call-Out Meals $ - 51290 Cell Phone Stipend $ 358 52100 Contracted Services $ 12,000 LED Street Light base repair&Installation. 54100 Supplies $ 20,000 Light Bulbs&Photo Cells etc. 55210 Utilities $ 159,000 Utilities for street and private lighting. 61500 Insurance Allocation $ 907 Share of the Citywide costs of liability and property insurance. 62100 Administrative Services Allocation $ 18,981 Annual allocation for general government services. City Council $ 976 City Clerk $ 1,812 City Manager $ 3,311 Administrative Support $ 629 Miscellaneous General Government $ 977 Accounting $ 5,539 City Attorney $ 1,180 Human Resources/Risk Management $ 3,646 Treasurer $ 912 DEPARTMENT TOTAL 80526610 $ 409,271 E-27 Lake Mendocino Debt Fund Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 LAKE MENDOCINO DEBT FUND 803 Revenues and Other Sources 80300000 44688 TRANSFER IN FROM 800 (2,077,000) (2,079,000) (2,063,200) (1,287,640) (2,052,813) (2,101,765) (2,068,338) 80300000 46110 INTEREST ON INVESTMENTS (5) (381) (209) (8,598) (1,350) (1,350) (3,500) 80300000 48110 MISCELLANEOUS RECEIPTS 80500000 Total Operating Revenues (2,077,005) (2,079,381) (2,063,409) (1,296,238) (2,054,163) (2,103,115) (2,071,838) Expenses and Other Uses 8032633 52500 TRUSTEE FEES 5,413 5,413 5,413 5,363 5,400 5,400 5,400 New Debt Issue Cost of Issuance 35,000 8032633 54100 SUPPLIES - - - 2,000 2,000 2,000 2,000 8032633 70102 BOND INTEREST PAYMENTS 744,126 646,442 557,848 486,340 385,715 385,715 235,938 8032633 70202 BOND PRINCIPAL PAYMENTS 1,325,000 1,410,000 1,500,000 1,610,000 1,710,000 1,710,000 1,825,000 Total Lake Mendocino Debt Operating Expenses 2,074,539 2,061,855 2,063,261 2,103,702 2,103,115 2,103,115 2,103,338 Annual Surplus(Deficit) 2,467 17,527 148 (807,464) (48,952) (0) (31,500) Allocation of Annual Surplus(Deficit) Reserve for Future Debt&Fees Payments Working Capital 148 (807,464) (48,952) (0) (31,500) Total Allocation of Annual Surplus(Deficit) 148 (807,464) (48,952) (0) (31,500) E-28 Capital Reserve Fund Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 Capital Reserve Fund 801 Capital Reserve Revenue and Other Sources Transfers In from Electric fund 800[1] (3,661,478) Total Operating Revenues - - - - - - (3,661,478) CAPITAL RESERVE EXPENSES 80230 13004 INFRASTRUCTURE 38,104 80100 15080 MACHINERY&EQUIPMENT 2,093 80100 15081 MACHINERY&EQUIPMENT 17,805 80230 15093 INFRASTRUCTURE 4,001 80230 15095 INFRASTRUCTURE 3,936 80230 DD021 INFRASTRUCTURE 25,910 80230 OK021 INFRASTRUCTURE 15,000 80230 PK021 INFRASTRUCTURE 72 80230 PK031 INFRASTRUCTURE 3,462 80230 PK031 INFRASTRUCTURE 109,247 80230 SH021 INFRASTRUCTURE 9,830 80230 TG021 INFRASTRUCTURE 9,420 Projects Total: 238,882 Electric System,Hydro&Substation Projects: Automated Meter Reading Upgrade-AMI(Electric System) 1,900,000 Facility Improvements(Electric Utility Service Center) 800,000 Community Solar(renewable resource development) 750,000 Option to fund from new Debt Issue[1] 3,450,000 Equipment replacements(Trucks,equipment etc.) 495,000 Control system Upgrades(Hydro&Substation) 75,000 Tainter valve and penstock repair(Hydro) 225,000 Ti/T2 bushing&gasket replacement(Orchard Sub) 250,000 System Project Total: 4,495,000 Overhead System Projects: Distribution transformer Replacements 50,000 Utility pole testing and replacement 50,000 Conductor Upgrades 20,000 System loading and fault monitoring 50,000 Communication upgrade 25,000 Overhead Project Total: 195,000 Underground System Projects Primary&secondary conductor repair/replacement: 50,000 Undergrounding Phase 3&4:Overhead to Underground 20,000 Underground Project Total: 70,000 Total Capital Reserve Expenses 238,882 4,760,000 Annual Surplus(Deficit) (238,882) (1,098,522) Beginning Net Position 1,337,404 1,337,404 1,337,404 1,098,522 Adjustments - - - - Ending Net Positions $ 1,337,404 1,337,404 $ 1,098,522 $ 0 Allocation of Net Position Deferred Noncurrent Liabilities Street Lighting Fund(805) 1,337,404 1,337,404 1,098,522 - Total Net Position $ 1,337,404 1,337,404 $ 1,098,522 $ - E-29 Electric Enterprise Fund Expenses „6:18,000,000 '' $14 6 , 82,34 815,000,000 $15,645,996 $16,386 33 , 9 * P14 000 $13'"6'5" ,,,) „000 1„„„„ ,1,4,060,232 S14,597,750 „ , $12,000,000 j PUP ,,,,,,,,,,„,,,,,,,,,,; I '''' obd' ' '//irINITrroOnytt0101,00,or!)0 , lilOPIllifillIlliiiiP"i0lililliiiilill,11111111,1igili111111$11101011)1111101 ,,,,,,, ,10,000,000 „6:8,000,000 ,,,,,,,1 !filllifill" 0111,1i11,„ii„,,,,,,,4111601,i011"."1-0011111111101000000011111 II Illif410100000000i)11111111 ill '611'611111141194t),010111111111111"0116111010W(F11111111111111111111111111 114I'l iliiIIII,1,11,11,11,11,11,11,11,1111!' „ Ict di111111111111111111111111110 i, p0000000,iiiiIiiirloottot,,,00,0ii if""""frig ll IHP:90,M1'Iflum,,,,,,,,,,OOPIIIIIT::::::::::::LIIIMMIllpill110101111111111111111111111111111iIIIIMIr rililililililig10)(AMO1111111111111111111111111111111111111111111111111111111111111111111111111100M0 IIII OA fir""":'/A". ' ' '."'reet Lighting 1/ 11111111,114,900r...:?0*10000004111!IfIF Vfi/i0Plifill ij ?il!4„11b0,,4;,,,,,,,,,,,,,R,1,,,,,,,!,,,,,,,olutuippAgill1111110,10wpopinwily ilk i811,41001',11),„;:litirll' 0,1,1,1101ygdA1010191010,1-.0,101itIOFOPIttal100/00F:M110. 0#010r0°i!le'r If e.— liflif;011ii0PRIT"11 100011111a01 I i 0011111111'111111111(111,1101,1100,40i(ifimiltroJoilliottoo, (,,,,iiiiilireid=0,i,i,i,i,i1 ...............‘1Public Benefits ..,)6,000,000 lo,1,,ANOI' voulh' 1 0 0100 riplavrook4/00 N.. will,,,,, ; , iw 111111111°' 1111 IIIIIII 11111 I 0111 441ffOrliPlik01001,0,140i0l011,01111,1II, Elect ric do 01111 111,11 111,1111h„11111 1) .,, 'ill 1111°'/7411r*Il °4i*i0/$040i0.01111111 111111 0 II il 11111IJ) Aillill 411r 0111(14°Ibitili0111t11111.100000100011' 1111110 jj I I ,,1„, ii, 1 ,,,„li,,,, ,,,w,,popalpiepoo,,„,00000000,41,14,41,,,,,,,,,,,„, . Total 1111 0 10,101110 ,, 0111,„ ill"t'l 111°111 jj(?'L°/1441"1111111i1 "11,1"''?/0!11111.11r1014100m000001(00, 11ifIFIN0A00':':'0 IV 111))11 .1g( ill l' 1°111'1)1111111 11111!11r911114114114 I 000000 II II 111111, V" li101'01 'WO))I 41''('730 j1 )r I JI0j0001N il INN 10000000.)00f,11,0 111111111)1 1/P1 i°14114°°*°1°1#114°*°11°11°114(#111!041114ii°ii00000001 e", f,,Z,000,000 )11°111'141111 'jfi/4111diONIN6f0001i11000101f11°1111Wjg111011$11101100141000,41?ppririfofcL,61111, ,1i, 11111 '°"iiij ,400P01111411040010000000X Ilip [111 Ilfl Iv'i "'1,111vi'fill10/41,1Ptroit100,01101011/11,1110 °1111111 "4"°"°nill 1111414 ''''/AP11101 1061P01'011°Nori'IMIrP!OV001.d/('!1101W00,1,1,1,1,11 IIIIII'''''"'i3O)111ilw,e400.11.001011,(4111,61/0111100iiiiilii/140,11,10.00,00,0,[00111,11000,0, (.., ',01',41/0p4, / 0/1°1111!,11100111 "il' oPlirlt**11$pli1,0//fito #10iti4400 ,0,,,,,„, Actual FY ,, ,,,, „,,,,A140106000ilioNiogillii000P°PlUgul'Illl°41P1° !104°'°111461°4°1100011.# 111111' , , „, ,,,,,i,„,i,,h,,!„,,moodk100111,1011611ir INT iffr?leo f'10'0'4'00000110111,f4/0010011,101)1pi,w0140q#011", Ac tu a i ry ....„ „,„, „yoritiriiiiiiiiiiciNg11„,,iffilliiiiilitik#1/4001101tft1110115 2012 Actual FY 2013 Actual FY 2014 Estimated 2015BudgetFY Year-EndFY 2017 2016 E-30 . City of Ukiah PARKING ENFORCEMENT ENTERPRISE FUND Fiscal Year 2016-17 64020213 Parking Enforcement BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: Enforcement of parking regulations. MAJOR ACCOMPLISHMENTS OF FY 2015-16: • Continued working on implementation strategy for Electronic Ticket and Billing Contract. • Continued enforcement and collection of fines in and from the downtown parking district. PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • Revise Violation Fine Schedule and begin public discussion on the future of parking allocation and infrastructure improvement in the downtown core as it relates to future changes in use in the area. SIGNIFICANT CHANGES: • None. E-31 Parking Enforcement Enterprise Summary Difference from Estimated Estimated Year-End Actual Actual Actual Actual Budget Year-End Budget 2016 FY 2012 FY 2013 FY 2014 FY 2015 2016 FY 2016 FY 2017 $ % Revenues and Other Sources: Charges for Service: Secured Property Tax $ 10,445 $ 10,452 $ 10,877 $ 11,717 $ 11,190 $ 10,864 $ 12,000 $ 1,136 10% Unsecured Property Tax 1 4 5 5 4 4 - (4) -100% Supplemental Property Tax 212 - 0 1 - - - - 0% Parking-Off Street Permit 45,378 21,417 42,626 19,665 20,000 20,462 20,000 (462) -2% Parking-On Street Permit 468 45,000 94 256 200 154 200 46 30% Meters-Lot A 2,716 1,660 2,501 8,093 7,800 7,741 20,000 12,259 158% Meters-Lot C 2,528 2,190 3,305 4,862 4,100 4,100 5,000 900 22% Meters-On Street 72 - - 150 150 150 500 350 233% County of Mendocino Permits 10,128 - - 9,828 7,740 7,740 5,000 (2,740) -35% Courts Permits 5,348 5,500 12,078 12,749 13,000 13,000 4,000 (9,000) -69% Not Revenue-Collection Bureau (236) - (148) (259) - 259 - (259) -100% Home Owners Prop Tax Relief 1 - 1 1 - - - - 0% Parking Fines 38,484 41,636 44,217 36,100 44,200 44,200 88,400 44,200 100% Interest on Investments 2,535 1,789 1,069 507 1,070 1,070 - (1,070) -100% Cash Over/Short 118,081 - - - - - - - 0% $ 236,161 $ 129,648 $ 116,625 $ 103,674 $ 109,454 $ 109,744 $ 155,100 $ (290) 0% Transfers in From Other Funds - - - - - - - - 0% Total Revenues and Other Sources $ 236,161 $ 129,648 $ 116,625 $ 103,674 $ 109,454 $ 109,744 $ 155,100 $ 45,356 41% Expenses and Other Uses: Parking Enforcement: Police Parking Enforcement $ 175,336 $ 185,722 $ 162,831 $ 132,625 $ 139,468 $ 139,568 $ 145,639 $ 6,071 4% Depreciation - - 5,325 5,325 - - - - 0% Lease payments 410 715 370 367 715 715 715 Total Parking Enforcement Operating Expense 175,746 186,437 168,526 138,317 140,183 140,283 146,354 6,071 4% Transfers Out To Other Funds Capital Improvements and Equipment - - 2,101 - - - - - 0% Total Expenses and Other Uses 175,746 186,437 170,627 138,317 140,183 140,283 146,354 $ 6,071 4% Total Net Surplus(Deficit) $ 60,415 $ (56,789) $ (54,002) $ (34,643) $ (30,729) $ (30,539) $ 8,746 Beginning Net Position 432,543 378,541 - 343,897 313,358 Adjustments - - - - - Ending Net Position $ 378,541 $ 343,897 $ (30,729) $ 313,358 $ 322,104 Allocation of Net Position Investment in Capital Assets(Non-Cash) 257,863 252,538 - 252,538 252,538 Deferred Noncurrent Liabilities - - - - - Unassigned - - - - - Working Capital 120,678 91,359 - 60,820 69,566 Total Net Position 378,541 343,897 - 313,358 322,104 E-32 Parking Enforcement Enterprise Fund Detail for Fiscal Year 2016/2017 Estimated Actual Actual Budget Actual Budget Year-End Budget ORG 0131 DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 PARKING DISTRICT REVENUE 64000000 41110 SECURED PROPERTY TAX (10,445) (10,452) (10,877) (11,717) (11,190) (10,864) (12,000) 64000000 41120 UNSECURED PROPERTY TAX (1) (4) (5) (5) (4) (4) - 64000000 41130 SUPPLEMENTAL PROPERTY TAX (212) - (0) (1) - - - 64000000 42511 PARKING-OFF STREET PERMIT (45,378) (21,417) (42,626) (19,665) (20,000) (20,462) (20,000) 64000000 42512 PARKING-ON STREET PERMIT (468) (45,000) (94) (256) (200) (154) (200) 64000000 42513 METERS-LOT A (2,716) (1,660) (2,501) (8,093) (7,800) (7,741) (20,000) 64000000 42515 METERS-LOT C (2,528) (2,190) (3,305) (4,862) (4,100) (4,100) (5,000) 64000000 42516 METERS-ON STREET (72) - - (150) (150) (150) (500) 64000000 42517 COUNTY OF MENDOCINO PERMITS (10,128) - - (9,828) (7,740) (7,740) (5,000) 64000000 42518 COURTS PERMITS (5,348) (5,500) (12,078) (12,749) (13,000) (13,000) (4,000) 64000000 42519 NOT REVENUE-COLLECTION BUREAU 236 - 148 259 - (259) - 64000000 43130 HOME OWNERS PROP TAX RELIEF (1) - (1) (1) - - - 64000000 45130 PARKING FINES (38,484) (41,636) (44,217) (36,100) (44,200) (44,200) (88,400) 64000000 46110 INTEREST ON INVESTMENTS (2,535) (1,789) (1,069) (507) (1,070) (1,070) - 64000000 48150 CASH OVER/SHORT (118,081) - - - - - - 64000000 Total Operating Revenues (236,161) (129,648) (116,625) (103,674) (109,454) (109,744) (155,100) PARKING ENFORCEMENT OPERATING EXPENSES 64020213 51150 ACCRUED SALARIES&BENEFITS - - - - - - - 64020213 52100 CONTRACTED SERVICES 103,448 103,448 103,448 106,628 106,628 106,628 121,628 64020213 52301 PROPERTYTAXADMIN FEE 153 200 166 - 200 200 200 64020213 54100 SUPPLIES 1,955 4,500 2,974 4,409 4,500 4,500 4,500 64020213 55100 TELEPHONE 238 200 166 173 200 200 200 64020213 55210 UTILITIES 6,177 5,405 7,838 6,841 5,405 5,405 5,405 64020213 56110 GARAGE-PARTS - - - - 654 654 - 64020213 56111 GARAGE-LABOR - - - - 10,064 10,164 - 64020213 61100 GENERAL GOVERNMENT ALLOCATION 21,080 24,194 25,200 - - - - 64020213 61200 PURCHASING ALLOCATION 477 565 549 3,723 3,479 3,479 5,758 64020213 61300 BILLING&COLLECTION ALLOCATION 18,866 21,133 20,607 418 746 746 - 64020213 61500 INSURANCE ALLOCATION 1,862 1,883 1,883 - 365 365 459 64020213 62100 ADMINISTRATIVE SERVICES ALLOCATION 21,080 24,194 - 10,434 7,227 7,227 7,489 64020213 Total Parking Enforcement Operating Expenses 175,336 185,722 162,831 132,625 139,468 139,568 145,639 PARKING ENFORCEMENT OTHER USES AND TRANSFERS OUT TO OTHER FUNDS 64020213 94400 DEPRECIATION - - 5,325 5,325 - - - 64020213 94500 LEASE PAYMENTS 410 715 370 367 715 715 715 64020213 Total Other Uses and Transfers Out to Other Funi 410 715 5,695 5,692 715 715 715 PARKING ENFORCEMENT CAPITAL IMPROVEMENTS AND EQUIPMENT 64020213 80100 MACHINERY&EQUIPMENT - - 2,101 - - - - 64020213 Total Capital Improvements and Equipment - - 2,101 - - - - Total Parking Enforcement Expenses and Other Uses 175,746 186,437 170,627 138,317 140,183 140,283 146,354 E-33 BUDGET DETAIL PARKING ENFORCEMENT FISCAL YEAR 2016-17 ACCOUNT NO.64020213 DEPARTMENT REQUEST 52100 Contractual Services $ 121,628 Enforcement Services. $ 106,628 Billing for electronic ticketing machine. $ 15,000 52301 Property Tax Admin Fee $ 200 Parking's share of dispatch services. 54100 Supplies $ 4,500 Operational supplies,printing of Parking Violations. 55100 Telephone $ 200 Land line and Fax. 55210 Utilities $ 5,405 61200 Purchasing Allocation $ 5,758 Charge for Purchasing functions. 61500 Insurance Allocation $ 459 Share of the Citywide costs of liability and property insurance. 62100 Administrative Services Allocation $ 7,489 Annual allocation for general government services. City Council $ 494 City Clerk $ 917 City Manager $ 1,675 Administrative Support $ 318 Miscellaneous General Government $ 494 Accounting $ 2,803 City Attorney $ 597 Treasurer $ 191 94500 Lease Payments $ 715 Parking's share of photocopier purchase and maintenance. DEPARTMENT TOTAL 64020213 $ 146,354 E-34 Parl<ing Enforcement Enterprise Fund Expenses $200,000 $186,437 $175,746 " $ 80,000 ga a' g arial,0010V401,11,frif $170,627 """410'Afilr"40400#0,4601,870, $ 60000 $ 40,000 111‘1111{I'ffIl;!,11111iIiiII311411;14'111:11IdP)111(11,Illiiiiiiiiii,illillIIIIIIIIIIIIIiipliCtrilIIiiIIIIIIIIiiIIIIIIIIIIIIII,!/#1),11111!11),1'11:11:1:::(111,6a'/AIII)01//),i,(01 110,, II?1,4,0fittgill II II,1,11111i)' NAWIIII j I , 440 $138,317 $140,283 $146'354 1111111110101/111 0 111 „,fi,T,11 p r/101 I I il ')I1 I ))119407 1),I, , '4'1'II I 1111 r I 11 rri)1111040111 101410)1010041101111),11011t),A) Ihrohrl'AC, ),'1!"gm t ug, i u Yok441/14/01/4p $ 20,000 '"u"J')Iiii 1\1''''''r4 P' 44c4141°11111(1111"',1„1[11,1111iiIIIIIIIIIIIIII:100; , , '1111100,11111 1 111111111111111110 ,,,,,I, ,111111111111111to„1,01,40,,y(,),*.unnufig,,,r,,,,.. 1,d,„i 11 ,0„,0000000001ra ill y(,.0001,[1111111111111111, ,,,,,,[14,(0000000000,106010"„ 04,,i,}0,14000001#00,0,7eili ?II $ 00,000 i1ff 1 i m1,iieilpl 111ia111101161111111111111,,4Ip,01,1riN0 0il 1,l i, ,IIIIIIIIIIIIIII0IIIIIIIIIII1II1I0I111111111"41oi(l0Iq II 10100010000000,000m0004a101011111i1/1(1111d1/1111*1,,11,1i11111111k111111101101i101103i0 m01/111; )1/,,0110.',110/111001'‘11",I1"(11"011111d111111111111;l.u111,1111,011,1111;111111im11i1i111li1\1111,1111110,1ii,l,l,l,l,l,10,1,1,1„I"001nil11i,,14111111101/0![,ip0it0i0l1l1011110111101111011110111101111011111,111i,,,,,i,1,,,11,,1,,,1,1r,,1,,,,,I,,i„1,p„„i:i;ri:to,!:!,I,:1,tp0is0lMfio,1,iqII"IllIiIllIi"IllIiIll"!il NParking Fnforcement i)",11"llir ,„limn t,,4 61'h' F:71C11'111"1 fil'''''''''''''''''''''''''196711111111' 111 l'111111111111111111°41°Ili 0° $8 0,0 0 0 ,,, irliri imo AA dliollInuriv4061' 11k,,"""'4111kIrroll,1,1,1,1,1,1,111,1,10filiOill i 0110,irrru,,,,„„,,„4011111111114!ok,liogootom III „(,,(A AviINNINI o o o 1 1 r,, 1 l'01$001#111Fll'Imu'rnik1V0000q:::210!„,:310101011.1,1 , 1 ol.a II V,19 po ,, 1 liti/hAloOrglpilffilr111111010(41Nrilgqio$,411/i,IpipiphilA1101 tell OA' """ '"illitilOAFIiiiii1000(11 II ,IA il gill obitolo,hovi 1,,I,:poif,,,,,4,,iim,„,„ $60,000 11111'04$1110111111)0100001,,,,,1 1111 11#4101111111101}101,4„00401 ' 35( )1'P )11'"dil"'11111111111111111 I 1,1,I IpItit11111111U hil((111par fh 0000,,r3011111,0 '1 '1111 11 P ''001111111411!00 010 01 lq 1,.,,qiiil,h$,011!!11/2'1,1,OM,40 01001!10101000M111111111111 '100(11101111'4 11111111010004101„Oil p 1 9.1111'110111161111(11 0311411111111 ''''''''t11111101##$111111 $40,000 400114 IN$0,01,1,f,111100,111f0111111101/411111146011,9000 Mfdliii9,fild'1 k/#/#101j,irhliAii 0 101,0,NJ i oil 1°111110"10,111011fpe1011110000011,11010,10111111$001100#411!11,1,1,11 $20,000 111)1(101001000 III k 1 IiI1)1,1111411IIIIIIIIIIIIIIillilgilill?"11111111111, 1iIIIIIIIIIIIIII!Iiii1111111111IiilillIIIIII"1"1 l I) C 11' I 'Irr111400410ip011y4„114,111),I,0041,0,,4011',11111„#,1,1q1',41,4,4111114,11„1,40r,i0.0000/14,0101 6 ,,,, a Aarnaddiadasigiamaaadapaqqa004mogniallakiigairaiiiiiiikilitalliimagNotrareara",1"1"P aa' Aa add4ii"LNANNIAINIA1414400414000001440,P10410111MAglIII 491IPAC.110014111J100100/00k0 11111 l'??I'l'ii'll);IIIII;Iij;IlliICII'llill'Ill'Illiiil 111111111)111111'1;1111°IIIIIII)101$1110Itillailii,4„10",,\',II„011,411,;(001i11411,1010'0iffiriiiiiI0gliot,1004ep111,01P,Iiilif0)#i#181,011,14)),,,,,,,,,/aIll , pollaidaill41040,,,' AcLua II FY Estimated Budget.2017 AcLuall FY AcLua II FY AcLua II FY 2012 2013 2014 20:15 Year Fnd 2016 E-35 E-36 � IGnI City of Ukiah CONFERENCE CENTER ENTERPRISE FUND Fiscal Year 2016-17 73022600 Conference Center BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: The Ukiah Valley Conference Center(UVCC) continues to operate successfully as a meeting focused event center while encouraging weekend events to maximize the use of the facility. In addition, full time tenant space is leased along School Street and within the internal office space. The Conference Center is a hub of commerce and connection, and now houses Visit Ukiah. The Conference Center also coordinates tenant activities at other City properties. MAJOR ACCOMPLISHMENTS FOR FY 2015-16: • Gained approximately a 10% increase in room rental revenue over prior year. • Continued to operate at a high level of efficiency with a focus to reduce cost during the economic downturn. • Continues to attract and provide space for some of Ukiah's most successful local retailers, legislative district offices, and nonprofits. • Significantly increased major event bookings, improving the calendar as a whole. • Maintained 100%occupancy with fully leased office/retail space including office sharing to maximize usage of space. • Upgraded the improved Wi-Fi service to accommodate over 100 users making the UVCC the only meeting facility to offer large scale bandwidth. • Implemented a facility management software system to increase efficiency and tracking of maintenance items. PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • Continue to research and work toward securing funding for upgrading the kitchen to a commercial kitchen for additional rental income and community support; ongoing evaluation. • Maintaining an active Facebook account with growing user base and continuing to increase visibility through social media, specifically targeting small conferences, conventions and rentals with a social media plan. • Participate in meeting professional organizations in California to increase exposure, including the North Bay Wedding Fair&the Meeting Professionals International (MPI)Annual Expo& Conference. • Continue a comprehensive inventory and inspection evaluation of banquet furniture to repair and/or replace. • Replace worn video screens to keep the facility in full operating functionality. • Strive to incorporate our Core Values into all areas of our operations. SIGNIFICANT CHANGES: • Contribution to Capital Improvement Plan projects. E-37 Conference Center Enterprise Fund Summary Estimated Difference from Actual Actual Actual Actual Budget Year-End Budget Estimated Year-End 2016 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ % Revenues and Other Sources: Charges for Services: Rental of Facilities 243,189 272,361 293,017 338,343 324,700 332,340 360,569 28,229 8% Other Revenues 8,194 7,828 4,783 4,045 5,980 5,980 6,000 20 0% Total Revenues and Other Sources $ 251,382 $ 280,189 $ 297,799 $ 342,389 $ 330,680 $ 338,320 $ 366,569 $ 28,249 8% Expenses and Other Uses: Ukiah Valley Conference Center: Ukiah Valley Conference Center Expenses 318,319 342,349 340,439 375,914 330,603 347,935 364,740 16,805 5% Transfers Out to Other Funds and Other Uses Lease Payments 2,260 2,500 1,959 1,579 - - - Transfer Out To Strategic Reserve Fund 110 - - 13,490 - - - - Total Expenses and Other Uses $ 320,579 $ 344,849 $ 355,889 $ 377,493 $ 330,603 $ 347,935 $ 364,740 16,805 5% Net Surplus(Deficit) (69,197) (64,660) (58,089) (35,104) 77 (9,615) 1,829 Beginning Net Position 1,772,806 1,714,717 1,679,613 1,679,690 1,670,075 Adjustments - - - - - Ending Net Position $ 1,714,717 $ 1,679,613 $ 1,679,690 $ 1,670,075 $ 1,671,904 Allocation of Net Position Investment in Capital Assets 1,728,161 1,681,854 1,681,854 1,681,854 1,681,854 Deferred Noncurrent Liabilities - - - - - Working Capital (13,444) (2,241) (2,164) (11,779) (9,950) Total Net Position 1,714,717 1,679,613 1,679,690 1,670,075 1,671,904 E-38 Conference Center Enterprise Fund Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 CONFERENCE CENTER REVENUE 73000000 44921 CC CATERING (24,419) (272,361) (56,184) (70,563) (70,000) (70,000) (70,000) 73000000 44931 BOOKING SERVICES-COUNCIL CHAMBERS (758) (915) (1,020) - (900) (900) 73000000 44932 BOOKING SERVICES- PARK RENTAL (555) (1,974) (2,505) - (1,600) (1,500) 73000000 44933 BOOKING SERVICES-PLAZA (1,914) (3,218) (2,793) - (2,000) (2,000) 73000000 44934 BOOKING SERVICES-TRAIN DEPOT (3,840) (3,990) (2,070) - (2,900) (3,000) 73000000 44935 BOOKING SERVICES-MUSEUM (2,100) (435) (1,035) - (240) - 73000000 44936 BOOKING SERVICES-TODD GROVE (4,710) - - - - - 73000000 46350 PLAZA RENTAL 600 - - - - - 73000000 46701 CONFERENCE CENTER-RENTAL SUITE A (19,975) (24,046) (24,496) (25,000) (25,000) (30,000) 73000000 46702 CONFERENCE CENTER-RENTAL SUITE B (10,123) (10,461) (10,576) (10,800) (10,800) (11,016) 73000000 46703 CONFERENCE CENTER-RENTAL SUITE D (3,525) (6,191) (6,315) (6,000) (6,000) (6,120) 73000000 46704 CONFERENCE CENTER-RENTAL SUITE F (4,200) (4,800) (5,682) (4,200) (4,200) (5,304) 73000000 46705 CONFERENCE CENTER-RENTAL SUITE G (2,275) (3,930) (4,040) (4,500) (4,500) (5,814) 73000000 46706 CONFERENCE CENTER-RENTAL SUITE I (5,715) (6,226) (6,381) (6,000) (6,000) (5,712) 73000000 46707 CONFERENCE CENTER-RENTAL SUITE J (5,048) (5,240) (5,129) (5,200) (5,200) (5,304) 73000000 46708 CONFERENCE CENTER-RENTAL SUITE K (4,700) (4,717) (3,719) (5,700) (5,700) (5,814) 73000000 46709 CONFERENCE CENTER-RENTAL SUITE L (5,559) (5,938) (5,427) (5,600) (5,600) (5,712) 73000000 46710 CONFERENCE CENTER-RENTAL SUITE M (3,275) - - - - - 73000000 46711 CONFERENCE CENTER-RENTAL SUITE N (4,628) (4,820) (5,130) (4,800) (4,800) (4,896) 73000000 46712 CABERNET I ROOM (16,150) (33,825) (22,400) (26,000) (26,000) (27,677) 73000000 46713 CABERNET II ROOM (9,750) (8,850) (18,050) (16,000) (16,000) (20,000) 73000000 46714 CHARDONNAY ROOM (7,360) (5,850) (4,275) (5,000) (5,000) (6,000) 73000000 46715 CHENIN BLANC ROOM (16,560) (16,400) (23,400) (23,000) (23,000) (25,000) 73000000 46716 KITCHEN RENT (3,650) (4,000) (4,150) (4,000) (4,000) (4,500) 73000000 46717 MERLOT ROOM (1,450) (1,150) (4,525) (3,100) (3,100) (3,500) 73000000 46718 RED ROOMS (66,400) (56,350) (72,250) (75,000) (75,000) (80,000) 73000000 46719 RIESLING ROOM (3,475) (4,150) (3,475) (3,500) (3,500) (4,000) 73000000 46720 ZINFANDEL ROOM (150) - (1,350) (500) (500) (1,000) 73000000 46721 UVCC STORAGE RENT (610) (605) (785) (600) (600) (600) 73000000 46725 DANCE FLOOR RENTAL (3,200) (2,750) (1,600) (3,000) (3,000) (3,000) 73000000 46730 SOUND SYSTEM RENTAL (1,750) (3,750) (1,725) (3,000) (3,000) (3,000) 73000000 46731 CONFERENCE CENTER-RENTAL STORAGE - (4,500) (5,250) (4,200) (4,200) (4,200) 73000000 48110 RENTAL AMENITIES (5,965) (7,752) (18,227) (10,000) (10,000) (15,000) 73000000 46722 CR:CITY USE INCLUDING ROOM TOTALS 14,271 21,196 39,775 28,000 35,000 35,000 73000000 46723 CITY USE INCLUDING ROOM TOTALS (14,271) (21,196) (39,775) (28,000) (35,000) (35,000) 73000000 46724 NON-PROFIT DISCOUNT&ALLOW'S - - 375 - - - Total Rental of Facilities (243,189) (272,361) (293,017) (338,343) (324,700) (332,340) (360,569) 73000000 46110 INTEREST ON INVESTMENTS (47) 181 4 (67) 20 20 - 73000000 46726 POSTAGE SALES (3,832) (3,009) (2,918) (2,132) (3,000) (3,000) (3,000) 73000000 46727 PHOTOCOPY SALES (3,276) (3,000) (1,869) (1,846) (3,000) (3,000) (3,000) 73000000 46729 INSURANCE SERVICES (1,039) (2,000) - - -Total Other (8,194) (7,828) (4,783) (4,045) (5,980) (5,980) (6,000) 73000000 Total Operating Revenues (251,382) (280,189) (297,799) (342,389) (330,680) (338,320) (366,569) CONFERENCE CENTER OPERATING EXPENSES 73022600 51110 REGULAR SALARIES&WAGES 93,506 90,566 92,208 105,901 99,563 130,107 130,415 73022600 51120 NON-REGULAR SALARIES&WAGES 9,964 27,968 1,700 3,668 18,275 1,264 - 73022600 51130 OVERTIME SALARIES&WAGES - 1,773 117 236 500 866 1,000 73022600 51150 ACCRUED SALARIES&BENEFITS 818 - 1,692 760 - - - 73022600 51210 RETIREMENT(PERS) 22,775 27,763 24,205 30,703 32,155 33,286 36,714 73022600 51220 INSURANCE 15,906 23,181 9,118 16,429 12,892 14,672 14,051 73022600 51230 WORKERS COMP 4,468 6,316 5,561 5,279 5,455 6,056 7,016 73022600 51240 MEDICARE 1,405 1,745 1,243 1,582 1,870 2,136 2,097 73022600 51250 UNEMPLOYMENT 1,084 1,186 1,020 1,257 1,292 1,442 1,451 E-39 Conference Center Enterprise Fund Detail for Fiscal Year 2016/2017 73022600 51260 FICA 618 496 112 11 496 - - 73022600 51290 CELL PHONE STIPEND - - 341 130 126 127 126 73022600 52100 CONTRACTED SERVICES 4,995 4,158 4,280 4,788 4,200 4,200 7,500 73022600 52180 SECURITY SERVICES 568 530 1,402 1,402 1,200 1,200 1,500 73022600 54100 SUPPLIES 22,701 24,500 46,946 64,668 45,000 45,000 45,000 73022600 54101 POSTAGE 2,501 5,000 5,000 2,500 5,000 5,000 3,000 73022600 55100 TELEPHONE 5,303 5,100 4,507 5,864 5,000 5,000 5,000 73022600 55210 UTILITIES 25,511 28,000 32,617 29,513 25,000 25,000 27,000 73022600 56120 EQUIPMENT MAINTENANCE&REPAIR 3,136 11,000 4,693 2,661 12,000 12,000 8,000 73022600 56300 BUILDING MAINTENANCE&REPAIR 9,914 7,000 8,924 22,705 10,000 10,000 12,000 73022600 57100 CONFERENCE&TRAINING 155 500 536 - 2,500 2,500 1,500 73022600 61100 GENERAL GOVERNMENT ALLOCATION 22,755 2,461 34,105 - - - - 73022600 61200 PURCHASING ALLOCATION 1,114 1,319 1,372 2,426 2,267 2,267 3,602 73022600 61300 BILLING&COLLECTION ALLOCATION 557 624 608 - - - - 73022600 61422 IT ALLOCATION - - - - 10,239 10,239 12,336 73022600 61500 INSURANCE ALLOCATION 11,309 11,530 11,530 - 13,535 13,535 18,267 73022600 62100 ADMINISTRATIVE SERVICES ALLOCATION 10,358 12,736 - 27,123 22,038 22,038 27,165 73022600 94400 DEPRECIATION 46,897 46,897 46,603 46,308 - - - 73022600 Total Operating Expenses 318,319 342,349 340,439 375,914 330,603 347,935 364,740 Conference Center Other Uses and Transfers Out To Other Funds 73022600 94500 LEASE PAYMENTS 2,260 2,500 1,959 1,579 - - - TRANSFERS OUT TO STRATEGIC RESERVE 13,490 73022600 Total Other Uses and Transfers Out To Other Funds 2,260 2,500 15,449 1,579 - - - Total Conference Center $ 320,579 $ 344,849 $ 355,889 $ 377,493 $ 330,603 $ 347,935 $ 364,740 E-40 BUDGET DETAIL CONFERENCE CENTER FISCAL YEAR 2016-17 ACCOUNT NO. 73022600 DEPARTMENT REQUEST 51110 Salaries, Regular $ 130,415 Community Service Administrator(0.45 Recreation Admin., 0.30 Parks, 0.05 0.05 Museum, 0.05 Golf, 0.10 Building Maintenance) Facilities Administrator(0.50 Building Maintenance, 0.025 Economic 0.475 Development) Event Coordinator Assistant- Part-time 32-Hour 0.80 RECLASS Event Coordinator Assistant- Part-time 32-Hour(0.30 ARRC) 0.50 Conference Center Facility Attendant- Part-time 32-Hour 0.80 Total FTE 2.63 51130 Salaries, Overtime $ 1,000 Employee Benefits $ 61,455 51210 Retirement(PERS) $36,714 51220 Insurance $ 14,051 51230 Workers Compensation Insurance $ 7,016 51240 Medicare $ 2,097 51250 Unemployment Insurance $ 1,451 51260 FICA $ - 51290 Cell Phone Stipend $ 126 52100 Contractual Services $ 7,500 Fee for Corporate client use of credit card for service payments and postage machine. $ 6,500 Recreation software cost(Total cost shared with Recreation, Building Maintenance,ARRC). $ 1,000 52180 Security Services $ 1,500 Service agreement for burglar and fire alarm; alarm maintenance callouts. 54100 Supplies &Other Division Expenses $ 45,000 Building and janitorial maintenance supplies, Client driven food and beverage, Client driven meeting room rental equipment, Miscellaneous client driven costs offset by rental income. 54101 Postage $ 3,000 Postage charges fluctuate according to tenants'use; all postage expenses are reimbursed by tenant income. 55100 Telephone $ 5,000 Telephone service, IT connection, and phone book listing fees. 55210 Utilities $ 27,000 Utility services for the Conference Center. 56120 Equipment Maintenance&Repair $ 8,000 Ongoing maintenance of Conference Center equipment including HVAC E-41 systems, alarm systems, electrical systems, kitchen appliances, and various equipment. 56300 Building Maintenance&Repair $ 12,000 Maintenance and repairs for the Conference Center building; repairs to building interior and exterior, pest control services, carpet,flooring, plumbing, roofing. 57100 Conference&Training $ 1,500 Meeting Planners International &other appropriate meetings, training &seminars. 61200 Purchasing Allocation $ 3,602 Charge for Purchasing functions. 61442 IT Allocation $ 12,336 Share of Information Technology services. 61500 Insurance Allocation $ 18,267 Share of the Citywide costs of liability and property insurance. 62100 Administrative Services Allocation $ 27,165 Annual allocation for general government services. City Council $ 1,256 City Clerk $ 2,330 City Manager $ 4,258 Administrative Support $ 810 Miscellaneous General Government $ 1,256 Accounting $ 7,124 City Attorney $ 1,517 Human Resources/Risk Management $ 8,592 Treasurer $ 24 DEPARTMENT TOTAL 73022600 $ 364,740 E-42 Center Enterprise Fund Expenses Conference Cente . $390,000 $380,000 $377,493 $370,000 i„ ,1,1illv $360,000 '111110100ku il/01)1i111111 ,v( pl''"'''' $364,740 $355,8,0''01:400099#'0111,1((ii1W 40 $350,000 11/0011f0t01100100 .. /0„, ,,,,,,,,,,,„;;Irli LI',iii;li)1111111111101111h11h11111111111f lithill IHr.ePiLl'I''1141;.1,, i 0< 1 $344 849 d::::::,:::::::::d1r140Na!"1,qp,0011111111111111111110110 iiiIIIIIiiiii11(47'94"fr'''''''Ini'l'I'l'I'l'I'llPii11141111 ;''''''''Irli 11'1''''l'itielaillillf01100001Ail:1:1:1:1:1:1:1:1:1:1:1:1111,01110111111111,n9,0476041,111'0,,,,olpir 11111111,, $340,000 „, ,„10 lt.„),40,110,01;01N01,11111111111111111,liVi,1 01141,1121011/0tr,,„,,,,i,,I,Migt0410,01,1, 1119rOil';11 I ,1140,01,11i0114001,111,111,111,111,111,111,111,111,14/144110,1001,11,,i1 $330,000 $320 ,,/,ii,,,,11,111,1,1,1,1dtirtit„,,1„„„„„„„,11,,,C1„„,1,,,I,,,t101"ii ; oo ,4i.iii$41i,liMitI4111(bil(JI)100#011111 po RA" Conference Center ,,7,' ii11111111111111111111111111111111111111111111111111111111111111111=""tkii IWO IN,II.) 1?(11 k":::bil Iffigrfil'll 11)11(11111#1"( 101/P1,1".1,01,!!!!1'1)0ilff!IIltill'1,111111111'I'I'illi„11„tiCiifr"JI!111,111!„.r ,,i,,,„„,,40,.,,,.', $320000 10 Total $310,000 , , ;11,111111111,0$1" lili111111111,Iiiiilli„1)49,11,1+111111111'11''4141111[11#111[14t1,kilit41J101, 140001/1 ,1,111 'I:' '4'14PP',„.„vi'1 1)11,1,1 illitill'illiii,1,1111111i,Piii)lf:1111111')I'llJi Ili'1 INUAt00004, !Iii111,111,111, $300000 1111'10111rIlifill itIllirle'llljli,I,f(10,,iiiilltrtirirti!ISI'llIlli,'',11,11foltO1lli,A1,A,i)lilililll''I'i1911111illi)l'''It'llIll'il''(l'ill'illIll'''''''-Pl*"VfM}Ol'i"OOWAOAPO'' 1 il' 1 "J-000041rffilevpry("Au th'vlo Ill , ,100)11, 1111 ,„,11,0,,,,„§„opflowopi, iimin ,iv,1,1„1,1 i'lik;:11:311';''':+1;i11,(1i,,Il'itlit(1,1'7111fiti,1111:11 $290,000 0011,000011110100,1011041,1110,041101I,i111,10,100,11110‘riliiiikallit#,M1011111,411111111,1,1,1110 [ 11111111104gliteitgAgotiOkilijokimpi,,11,,nry;r,','1,1\11 Actual l'Y Actual l'Y Actual l'Y Actual l'Y Estrmated Budget l'Y 201.2 201.3 201 4 2015 Ye a r-1 n d l'Y 201.7 201.6 E-43 E-44 \ o r City of Ukiah AIRPORT ENTERPRISE FUND BUDGET Fiscal Year 2016-17 77725200 Airport BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: The Ukiah Municipal Airport provides an alternative form of transportation and emergency access in and out of Ukiah. To support this, the major activities of the Airport support the fueling of all forms of aircraft. The operations and maintenance activities include the management, supervision and training of staff as well as the upkeep of facilities and equipment. The Airport maintains over 2 miles of runway and taxi-way pavement; maintains 260 runway and taxi-way lights; maintains two fuel trucks: Jet A truck holding 5,000 gallons and 100LL truck holding 750 gallons of fuel; maintains a 20,000 gallon bulk fuel storage tank that is split to hold 12,000 gallons 100LL and 8,000 gallons of 100LL; maintains 160 acres of airport property; and maintains over 60 hangars and other buildings. MAJOR ACCOMPLISHMENTS FOR FY 2015-16: • Began upgrades to Jet A fuel farm. • Slurry sealed Cal Fire ramp and Airport Parking lots. • Airport Layout Plan Approved by the Federal Aviation Administration (FAA). PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • To begin FAA grant for Runway Rehabilitation Design. • Complete installation of 100LL Self Service fuel tank. • Continue slurry seal of airport ramps and roads. SIGNIFICANT CHANGES: • None. E-45 Airport Enterprise Fund Summary Updated 7/211/16 Estimated Difference from Estimated Actual Actual Actual Actual Budget Year-End Budget Year-End 2016 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ Revenues and Other Sources: Charges for Services: Gas&Oil Sales $ 1,142,918 $ 1,396,065 $ 885,449 $ 1,051,315 $ 998,280 $ 950,000 $ 600,000 $ (350,000) -37% Operation Fees 5,447 5,124 6,396 6,809 6,396 5,200 6,000 800 15% Miscellaneous Sales 2,566 780 - - - - - - 0% Landing Fees 9,480 26,790 10,440 15,630 10,440 12,390 12,000 (390) -3% Sale of Assets - - - 3,101 - - - - 0% Interest Income 1,288 3,239 174 12,863 71 1,000 - (1,000) 0% Miscellaneous Income (93) 1,609 3,564 3,396 3,564 3,200 3,000 (200) -6% Airport Ground Rent 102,838 96,113 98,395 102,317 103,000 103,000 103,000 - 0% Administration Building Rent 10,367 9,336 10,188 11,312 10,000 11,200 7,000 (4,200) -38% Hangar Rent 138,794 127,802 149,610 154,181 150,000 156,000 160,000 4,000 3% FAA Building 11,281 8,666 11,238 11,320 12,000 12,000 12,000 - 0% Corporation Yard Land Rental 23,000 23,000 23,000 23,000 23,000 23,000 23,000 - 0% Commission on Hangar Rental - 157 2,049 2,029 2,050 1,900 2,000 100 5% Miscellaneous Receipts 125 410 1,218 3,728 1,265 - 1,000 1,000 100% Total Operating Revenues $ 1,448,010 $ 1,699,091 $ 1,201,720 $ 1,400,999 $ 1,320,066 $ 1,278,890 $ 929,000 $ (349,890) -27% Capital Improvement Grants California Aid to Airports(CAAP) $ 50,000 $ 50,000 100% FAA Grants-Federal - - 57,271 49,445 - - 202,500 202,500 100% FAA Grants-State - - - - - - 10,125 10,125 100% Total Capital Grants $ - $ - $ 57,271 $ 49,445 $ - $ - $ 262,625 262,625 100% Transfer In from Other Funds - - - - - - - 0% Total Revenues and Other Sources $1,448,010 $1,699,091 $1,258,991 $1,450,444 $1,320,066 $1,278,890 $ 1,191,625 $ (87,265) -7% Expenses and Other Uses: Airport: Airport Expenses 1,248,688 1,330,757 1,215,017 1,382,345 1,225,616 1,221,335 903,307 Depreciation 63,169 63,169 60,686 69,286 - - - TotalAirportOperatingExpenses $ 1,311,857 $1,393,926 $ 1,275,703 $ 1,451,631 $ 1,225,616 $ 1,221,335 $ 903,307 (318,028) -26% Transfers Out To Other Funds - - - - 212,375 - - - 0% Capital Improvements and Equipment - - 265,412 41,346 - 78,283 396,900 318,617 407% Total Expenses and Other Uses $1,311,857 $1,393,926 $1,541,115 $1,492,977 $1,437,991 $1,299,618 $ 1,300,207 138,373 11% Total Net Surplus(Deficit) $ 136,153 $ 305,165 $ (282,124) $ (42,533) $ (117,925) $ (20,728) $ (108,582) Beginning Net Position 2,294,789 2,216,225 2,147,743 2,127,015 Adjustments 203,560 (25,950) - - Ending Net Position $2,216,225 $2,147,743 $2,127,015 $ 2,018,433 Allocation of Net Position Investment in Capital Assets(Non-Cash) 2,108,069 2,073,010 2,073,010 2,073,010 Deferred Noncurrent Liabilities (157,493) (14,473) (14,473) (14,473) Working Capital 265,649 89,206 68,478 (40,104) Total Net Position 2,216,225 2,147,743 2,127,015 2,018,433 E-46 Airport Enterprise Fund Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 AIRPORT FUND REVENUE 77700000 44201 AIRPORT GAS&OIL SALES (1,142,918) (1,396,065) (885,449) (1,051,315) (998,280) (950,000) (600,000) 77700000 44202 AIRPORT OPERATION FEES (5,447) (5,124) (6,396) (6,809) (6,396) (5,200) (6,000) 77700000 44203 AIRPORT MISCELLANEOUS SALES (2,566) (780) - - - - - 77700000 44204 AIRPORT LANDING FEES (9,480) (26,790) (10,440) (15,630) (10,440) (12,390) (12,000) 77700000 44825 SALE OF ASSETS - - - (3,101) - - - 77700000 46110 INTEREST ON INVESTMENTS (1,288) (3,239) (174) (12,863) (71) (1,000) - 77700000 46116 MISCELLANEOUS INCOME 93 (1,609) (3,564) (3,396) (3,564) (3,200) (3,000) 77700000 46801 AIRPORT GROUND RENT (102,838) (96,113) (98,395) (102,317) (103,000) (103,000) (103,000) 77700000 46802 AIRPORT ADMINISTRATIVE BUILDING RENT (10,367) (9,336) (10,188) (11,312) (10,000) (11,200) (7,000) 77700000 46803 AIRPORT HANGAR RENT (138,794) (127,802) (149,610) (154,181) (150,000) (156,000) (160,000) 77700000 46804 FAA BUILDING (11,281) (8,666) (11,238) (11,320) (12,000) (12,000) (12,000) 77700000 46805 CORPORATION YARD LAND RENTAL (23,000) (23,000) (23,000) (23,000) (23,000) (23,000) (23,000) 77700000 46806 COMMISSION ON HANGAR RENTAL - (157) (2,049) (2,029) (2,050) (1,900) (2,000) 77700000 48110 MISCELLANEOUS RECEIPTS (125) (410) (1,218) (3,728) (1,265) - (1,000) 77700000 Total Operating Revenues (1,448,010) (1,699,091) (1,201,720) (1,400,999) (1,320,066) (1,278,890) (929,000) OTHER SOURCES AND TRANSFERS IN FROM OTHER FUNDS 77800000 43292 FAA CAP IMPROVEMENT GR 3-06-26 - - - - - 77800000 13044 FAA GRANT - - (57,271) (49,445) - - - 77900000 STATE OPERATIONS/CAPITAL GRANT (50,000) 77900000 15041 FAAGRANT-Federal - - - - - - (31,500) 77900000 15041 FAA GRANT-State - - - - - - (1,575) 77900000 15040 FAAGRANT-Federal - - - - - - (171,000) 77900000 15040 FAA GRANT-State - - - - - - (8,550) Total Other Sources - - (57,271) (49,445) - - (262,625) Total Operating Revenues and Other Sources (1,448,010) (1,699,091) (1,258,991) (1,450,444) (1,320,066) (1,278,890) (1,191,625) AIRPORT OPERATING EXPENSES 77725200 51110 REGULAR SALARIES&WAGES 118,367 129,464 198,033 196,080 198,391 215,580 210,606 77725200 51120 NON-REGULAR SALARIES&WAGES 55,738 70,000 - - - - - 77725200 51130 OVERTIME SALARIES&WAGES 988 1,818 2,564 4,513 2,000 5,330 3,400 77725200 51150 ACCRUED SALARIES&BENEFITS (497) - 981 (646) - - - 77725200 51210 RETIREMENT(PERS) 31,032 36,033 41,642 85,890 59,208 62,510 67,489 77725200 51220 INSURANCE 43,937 57,100 39,239 32,036 31,941 31,265 44,706 77725200 51230 WORKERS COMP 7,573 10,567 12,794 9,815 9,607 10,534 12,436 77725200 51240 MEDICARE 2,572 2,918 2,764 3,036 3,281 3,676 3,705 77725200 51250 UNEMPLOYMENT 1,838 1,995 2,339 2,337 2,272 2,546 2,566 77725200 51260 FICA 2,956 3,472 2,386 - - - - 77725200 51290 CELL PHONE STIPEND - - 1,011 1,011 1,008 986 1,008 77725200 52100 CONTRACTED SERVICES 14,152 8,700 7,236 11,032 8,700 8,700 8,700 77725200 52528 LIABILITY INSURANCE - 23,116 7,500 7,500 8,000 8,000 8,000 77725200 54100 SUPPLIES 14,404 12,000 14,710 12,540 14,000 14,000 14,000 77725200 54101 POSTAGE 73 400 156 105 300 300 300 77725200 55100 TELEPHONE 2,575 3,000 1,874 1,937 2,500 2,500 2,500 77725200 55210 UTILITIES 23,602 25,000 24,669 24,665 25,000 25,000 25,000 77725200 56110 CITY GARAGE-PARTS 280 337 514 514 2,065 2,065 628 77725200 56111 CITY GARAGE-LABOR 7,464 9,005 13,723 13,723 7,600 7,600 5,981 77725200 56120 EQUIPMENT MAINTENANCE&REPAIR 51 200 - 182 200 200 4,000 77725200 56130 EXTERNAL SERVICES 5,933 4,000 5,528 3,431 400 3,000 - 77725200 56210 FUEL&FLUIDS 5,863 5,000 5,335 (3,944) 5,000 5,000 - 77725200 56300 BUILDING MAINTENANCE&REPAIR 29,928 50,000 54,582 46,800 20,000 20,000 20,000 77725200 56600 AIRFIELD MAINTENACNE&REPAIR - - - - 30,000 30,000 30,000 77725200 57100 CONFERENCE&TRAINING 3,643 5,000 4,757 5,375 6,000 900 6,000 77725200 57300 MEMBERSHIPS&SUBSCRIPTIONS 355 800 240 120 800 800 359 77725200 58401 AVIATION FUEL 787,280 769,000 662,074 818,266 676,500 650,000 296,700 77725200 59100 PROPERTY TAXES PAID 1,082 1,072 1,135 1,134 1,072 1,072 1,072 77725200 59101 FEES - - 1,244 - - - - 77725200 61100 GENERAL GOVERNMENT ALLOCATION 50,795 68,856 74,516 - - - - 77725200 61200 PURCHASING ALLOCATION 1,750 2,072 1,921 1,437 1,343 1,343 1,222 77725200 61300 BILLING&COLLECTION ALLOCATION 10,228 11,457 11,172 5,411 9,652 9,652 10,141 77725200 61422 IT ALLOCATION - - - - 16,020 16,020 19,301 77725200 61500 INSURANCE ALLOCATION 24,729 18,375 18,375 - 10,088 10,088 10,703 77725200 62100 ADMINISTRATIVE SERVICES ALLOCATION - - - 98,046 72,668 72,668 92,784 77725200 Total Airport Operating Expenses 1,248,688 1,330,757 1,215,017 1,382,345 1,225,616 1,221,335 903,307 E-47 Airport Enterprise Fund Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 AIRPORT OTHER USES AND TRANSFERS OUT TO OTHER FUNDS 77700000 59405 GAAP EXPENDITURE OFFSET - - - 25,950 - - - 77700000 95778 TRANSFER TO AIPORT CAPITAL IMPROVEMENT - - - - 212,375 - - 77725200 94400 DEPRECIATION 63,169 63,169 60,686 69,286 - - - 77725200 Total Other Uses and Transfers Out To Other Funds 63,169 63,169 60,686 95,236 212,375 - - AIRPORT CAPITAL IMPROVEMENTS AND EQUIPMENT 15042 Fuel Tank,upgrades and Self service tank - - 203,558 25,950 - 72,200 172,200 13044 FAA Airport Layout - - 61,854 15,396 - 6,083 - 15040 Runway 15-33 Pavement Rehab&Taxiway Alignment - - - - - - 190,000 15041 Airport Pavement Mgmt&PCN - - - - - - 34,700 Total Capital Improvements and Equipment - - 265,412 41,346 - 78,283 396,900 Total Airport Expenses $ 1,311,857 $ 1,393,926 $ 1,541,115 $ 1,518,927 $ 1,437,991 $ 1,299,618 $ 1,300,207 E-48 BUDGET DETAIL AIRPORT ENTERPRISE FUND FISCAL YEAR 2016-17 ACCOUNT NO.77725200 DEPARTMENT REQUEST 51110 Salaries, Regular $ 210,606 Airport Manager 1.00 Airport Assistant 1.00 Airport Attendants-Part-time 20-Hour(3) 1.50 Airport Groundskeeper-Part-time 32-Hour 0.80 Total FTE 4.30 51130 Salaries,Overtime $ 3,400 Employee Benefits $ 131,910 51210 Retirement(PERS) $ 67,489 51220 Insurance $ 44,706 51230 Workers Compensation Insurance $ 12,436 51240 Medicare $ 3,705 51250 Unemployment Insurance $ 2,566 51290 Cell Phone Stipend $ 1,008 52100 Contractual Services $ 8,700 Storm Water Monitoring $ 2,200 State Water Quality Permit $ 1,200 State Toxic Waste Permit $ 250 Beacon Access Lease $ 4,000 Waste Oil Disposal $ 400 Air Quality-Hot Spots $ 100 Air Quality-Fuel Dispense $ 550 52528 Liability Insurance $ 8,000 Airport's share of Citywide liability,property,vehicle,earthquake and flood. 54100 Supplies $ 14,000 Computer/printer $ 2,000 Company Logo Shirts $ 800 Uniforms $ 1,500 Tools $ 2,000 Miscellaneous Office/Supplies $ 4,200 Airport Day $ 3,500 54101 Postage $ 300 55100 Telephone $ 2,500 Land line and Fax. 55210 Utilities $ 25,000 Runway and taxiway lighting,hangar and parking area security lighting,and administration building utilities. 56110 City Garage-Parts $ 628 Annual allocation for City Garage parts for vehicles and equipment. 56111 City Garage-Labor $ 5,981 Annual allocation for City Garage labor for vehicles and equipment. 56120 Equipment Maintenance&Repair $ 4,000 Service and maintenance for fax,copier,and computer. 56300 Building Maintenance&Repair $ 20,000 Airport building maintenance. $ 8,000 E-49 Hangar maintenance. $ 8,000 HVAC maintenance. $ 1,000 Fence Repair. $ 3,000 56600 Airfield Maintenance&Repair $ 30,000 Landscape maintenance. $ 2,000 Runway Light Repair. $ 3,000 Fuel Farm maintenance&repair. $ 4,000 Pavement maintenance program. $ 21,000 57100 Conference&Training $ 6,000 General Aviation Conferences. $ 4,000 Continuing education training on safety and fueling. $ 2,000 57300 Memberships&Subscriptions $ 359 SAAAE Dues $ 85 AAAE Dues $ 85 ACA Dues $ 90 AOPA $ 99 58401 Aviation Fuel $ 296,700 59100 Property Taxes $ 1,072 61200 Purchasing Allocation $ 1,222 Charge for Purchasing functions. 61300 Billing and Collection Allocation $ 10,141 Charge for Billing and Collection functions. 61422 IT Allocation $ 19,301 Share of Information Technology services. 61500 Insurance Allocation $ 10,703 Share of Citywide costs of liability and property insurance. 62100 Administrative Services Allocation $ 92,784 Annual allocation for general government services. City Council $ 5,346 City Clerk $ 9,919 City Manager $ 18,127 Administrative Support $ 3,446 Miscellaneous General Government $ 5,348 Accounting $ 30,329 City Attorney $ 6,458 Human Resources/Risk Management $ 13,442 Treasurer $ 368 DEPARTMENT TOTAL 77725200 $ 903,307 E-50 Airport Enterprise Fund Expenses $1,800,000 $1 $1,541,115 600000 $1,393,9 51,400,000 $1,311,857 * /'' 1000,17 i riirlillp118010$1l)ft,8,fq?,,,foNquill IR,,,,o,,/,,(,,) 1 29 likAp1/008:40980,41611111,61140:01,, / ),$ , 9,618 1 11 Le.000.90'0900MitiN'1111018.,1**0$4,1,40,011,4 (,„ $1,260,207 51,200,000 IIII 0014/0/01101)1111'')I'141'10,316140#1,1,414101,„„ ,, .,,, 411)4111'4AIIP'llPillrOl'IM04***Irifirnt14A)(114CP4M,INfilolko lgij l'i 0 ,,,,,,,::,'fill 111:11111.°001:1fi‘0111(C?1101100110114S1110111/1141010414001111.14V000,914410),$610110100 1 HI HI 1 1111 Uff,,'1,"It glilll fl 1 fl 1 fl 1 fi 1 Ihtf4/004101010,11.1iiii?'IC'11111,1,1/1,04"k 4'4 44.0"0.0"Oilw Ill 1 Irlr*Ork1111111111111111111111111111111111111pAdITITHHHHHHHHO' '•01 11, OA I ( 1 HI '111,4h00011.11 1 , VIIVIPPII ri r if id my 010011111 $1,000,000 'tt4100000011111110011'?0141(111 1100,401.111111111111111111,111,q),•41111111000000011110141/2,Aliti0806 H111111111411 000000000411111,(11;iiii1111;:ill;t001101 rl ill 1 111111111111111119j)I Illi"""101110V figlIll 111111,$0i:711011 "141000000011000440,01 5800,000 ;lltIIIIIIIIIjll'ijIIIII,I,I)IIIIIIiIll,I1,1111:1,,1111!;,)11;i':,,!:!!;'ll,';/fi'ql,4,'/!::,,,I,,,,i,i,,,I,I,I,I,I,!i,fliill,lii;llill,,,,,l 1111111171,r,,W#0,0 111111111110,410,11 igoi,,,,ON '1011#W0,110000000NA20000000001 ,,,,,,,...Idloilirdllird,,third,9,0,11111111 rd111111111111111Ribli 100001011111111111111pf 111111111' 111111111111111114i11111111111111111111111011 I' 1 1 111111111111 Ai r por L F n Ler pr iSe 01 nl HIV PA 11, „,„,, J,,lid, 1,11,111,111,111,111,111,111,111,11,1110 II ,II 1111]qp,,Ifili,11,10 011111111000000 Aliff'!.!qr 011'o111111111111 • ro tall $600,000 (1,0;1;518,927 IIII,,,,,,,2f,,,,,,',111 ) ,1,11,000000000Jto)4,1'/114,101,10 1111 li ,,,.14,0100.0001,00014,0,,,i4r000 1,11, III I I''' '1 11111,11111111111 'i,141 '11401000'4410110110,01,011p1111111 did 101 4.1011,001iffIVIVIVIN it 1 il 'fil I 111'(111"7(114111i11111"°"4"°""14"Id64/11T1111011 Hoim $400,000 li III' I ilti101.1/100#000,1114010/(tepitio,40001)oivIiii iiiikl 11111 ""i'l'i,I I l'h'11101,400,100,010, 101011irti(1110/00041 ,illl , il(111i01111111111111R4,i,,,''t4,,,lAiiiiklif(010(001,,,r111111,11,'0,4,0,101040,11,,, $200,000 41114111111!11011111/I'V't144000400110'1111r 1110,40000004,0 i,17$041,1iliiiik0,1111 ',10,01414,111.000,4110011)1010 I 0(11111000,01T10411)11A110c0/4000100eftflr'lill '''11 'ill'IllIP"'10411th'itiollibii1/41141iiiiii#A,10);)(1,10101001,1(10(1111/1,eigr4IPO'h,'rrt'60109,1r. 141111 P '"'Mil°''11411'''il":1k1)1'114'*(11°"14"'"""11$010#44Alti101itiOltIAIN,111,4r/00 ''141°0 1411111°1111"""1"6°U191'41S1104°14* 1 11 Ili**It1111P111141g,i1,101,10!")' !RI ,.., P'4004011000,r1,40[046000111,limadliiii000000000000d010040011111 ,f f,,f/I,, ,1,000,1,,),,,,),,,,,,,,,,,,,,,, ,„Oh)RI111111111 1111111 IIIIIIIIIIIIIIIIIIIPIIPIIPIIAIIDYIIIITIIIIPIIPIIPIIPIIPIIPIIPIIPIIPIIPIIPIIPIIPIIPIIPIIPIIPIIPIIAIOIOIIIMIVIIIVIIIPIIIPIINIIIIH "Oil I)0010,40000410000,111110 Actua0 FY Actua0 FY Actua0 FY Actua0 FY Estimated Budget FY 2012 201...3 2014 201') YearEnd FY 201...7 2016 E-51 E-52 4 City of Ukiah RECYCLED WATER FUND BUDGET Fiscal Year 2016-17 83024430 Recycled Water BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: The Recycled Water Utility is a new operation as a result of the need to discharge effluent from the Wastewater Treatment Plant to a location other than the Russian River. This need is driven by the increased regulations that are in place when discharging treated effluent to a surface water body. There are still a number of decisions that need to be made for the successful operation of this utility. MAJOR ACCOMPLISHMENTS OF FY 2015-16: • Received nearly$10M in grant funding for the construction of Phase 1 through 3 of the Recycled Water System. • Accelerated design for Phases 1 through 3. PERFOMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • Complete construction of a portion, or complete Phases 1 through 3 during Fiscal Year 2016/2017. SIGNIFICANT CHANGES: • New Utility. E-53 Recycled Water Enterprise Summary Estimated Difference From Actual Actual Actual Actual Budget Year-End Budget Estimated Year-End FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 Revenue and Other Sources: INTEREST ON INVESTMENTS - - - - - - - MISCELLANEOUS INCOME - - - - - - - Total Revenues - - - - - - - - 0% Transfers In From Other Funds Transfer In from Wastewater Operations Fund 840 - - - - - - 86,000 Transfer In from Wastewater Capital Fund 844 - - - - - 474,000 - Transfer In from Fund 607 Prop 84 Rd2 - - - - - - 400,000 Transfer In from Fund 607 Prop 84 Drought - - - - - - 1,690,191 Total Transfers In From Other Funds - - - - - 474,000 2,176,191 1,702,191 359% Other Sources - - - - - - State Revolving Loan Fund Proceeds - - - - - - 15,564,000 State Grant - - - - - - 10,000,000 Total Other Sources - - - - - - 25,564,000 25,564,000 0% Total Revenues and Other Sources - - - - - 474,000 27,740,191 Expenses and Other Uses: Recycled Water: Recycled Water - - - - - - 85,084 Total Recycled Water Operating Expenses - - - - - - 85,084 85,084 100% Recycled Capital Recycled Water Grant - - - - - 474,000 - Recycled Water System Phases 1&2 - - - - - - 27,654,191 474,000 27,654,191 27,180,191 5734% Total Recycled Water Fund Expenses - - 474,000 27,739,275 $27,265,275 100% Total Net Surplus(Deficit) - - - - - - 916 Beginning Net Position - - Adjustments - - Ending Net Position - 916 Allocation of Net Position Investment in Capital Assets(non-cash) - - Deferred Noncurrent Liabilities - - Unassigned - - Working Capital - 916 Total Net Position - 916 E-54 Recycled Water Enterprise Fund Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 REVENUES AND OTHER SOURCES 83000000 INTEREST ON INVESTMENTS - - - - - - - 83000000 MISCELLANEOUS INCOME - - - - - - - TotalRevenues - - - - - - - Transfers In From Other Funds Transfer In from Wastewater Operations Fund 84C - - - - - - (86,000) Transfer In from Wastewater Capital Fund 844 - - - - - (474,000) - Transfer In from Fund 607 Prop 84 Rd2 - - - - - - (400,000) Transfer In from Fund 607 Prop 84 Drought - - - - - - (1,690,191) Total Transfers In From Other Funds - - - - - (474,000) (2,176,191) Other Sources State Revolving Loan Fund Proceeds - - - - - - (15,564,000) State Grant - - - - - - (10,000,000) Total Other Sources - - - - - - (25,564,000) Total Revenues and Other Sources - - - (474,000) (27,740,191) RECYCLED WATER OPERATING EXPENSES 83024430 51110 REGULAR SALARIES&WAGES - - - - - - 54,059 83024430 51210 RETIREMENT(PERS) - - - - - - 16,906 83024430 51220 INSURANCE - - - - - - 7,526 83024430 51230 WORKERS COMP - - - - - - 2,995 83024430 51240 MEDICARE - - - - - - 896 83024430 51250 UNEMPLOYMENT - - - - - - 623 83024430 51290 CELL PHONE STIPEND - - - - - - 79 83024430 54100 SUPPLIES - - - - - - 2,000 83024430 Total Operating Expenses - - - 85,084 RECYCLED WATER CAPITAL 83024430 15004 Recycled Water Grant - - - - - 474,000 - 83024430 15062 Recycled Water System Phases 1&2 - - - - - - 27,654,191 830 Total Capital - - - - - 474,000 27,654,191 Total Recycled Water Expenses and Other Uses - - - - - 474,000 27,739,275 Total Net Surplus(Deficit) - - - - - - 916 E-55 BUDGET DETAIL RECYCLED WATER FISCAL YEAR 2016-17 ACCOUNT NO.83024430 DEPARTMENT REQUEST 51110 Salaries, Regular $ 54,059 Employee Benefits $ 29,025 51210 Retirement(PERS) $ 16,906 51220 Insurance $ 7,526 51230 Workers Compensation Insurance $ 2,995 51240 Medicare $ 896 51250 Unemployment Insurance $ 623 51290 Cell Phone Stipend $ 79 54100 Supplies $ 2,000 Operational supplies,printing of Parking Violations. DEPARTMENT TOTAL 83024430 $ 85,084 E-56 14, f fi r City of Ukiah GOLF ENTERPRISE FUND BUDGET Fiscal Year 2016-17 72000000 72022400 Golf Enterprise BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: Manage the operations, maintenance, and improvements at the Ukiah Valley Golf Course. The Facility is a Northern California Golf Association (NCGA) rated 18-hole, Par 70 course consisting of 5,850 yards of play on 89 acres. The Course is operated and managed by Tayman Park, a private contractor specializing in golf course management. The contract with Tayman Park will limit the City's ongoing exposure to increased operational expenditures and ensure a positive revenue flow to payback operational and capital debt to the City. MAJOR ACCOMPLISHMENTS FOR FY 2015-16: • Completed continued tee reconstructions. • Continued to upgrade sprinkler heads for better coverage and improved conservation. • Continued into year four of five of the fairway and collar resurfacing project to better establish consistent turf and improved playing surface. • Replaced HVAC units for Pro Shop and Todd Grove Room. PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • Work with Tayman Park to expand play and tournament activities; ongoing work performed by Tayman Park. • Continue to explore with Tayman Park the feasibility of a Diving Range; ongoing work performed by Tayman Park. • Tayman Park will continue to explore expanded food and beverage services. They are currently evaluating a renovation project to improve outdoor seating which is the precursor to expanding food and beverage operations. • Tayman Park will implement the 4th operation and capital improvement plan as well as submit the 5th year plan for review and approval. Projects and programs include irrigation water source development, tee reconstruction, fairway and collar resurfacing, irrigation component replacement, cart paths, patio renovation, and electrical trenching. SIGNIFICANT CHANGES: • None. E-57 Golf Enterprise Fund Summary Estimated Difference from Actual Actual Actual Actual Budget Year-End Budget Estimated Year-End 2016 FY2012 FY2013 FY2014 FY2015 FY2016 FY2016 FY2017 $ % Revenues and Other Sources: Charges for Services: Membership $ 107,468 $ 2,435 $ - $ - $ - $ - $ - $ - 0% Green Fees 381,631 8,082 - - - - - - 0% Concession 161,808 2,770 - - - - - - 0% Cart Path fees 23,121 - - - - - - - 0% Daily Cart Rentals 134,606 2,944 - - - - - - 0% Merchandise 106,252 8,127 - - - - - - 0% Lessons 825 - - - - - - - 0% Sales of Assets - (30,255) - 500 6,000 6,000 6,000 - 0% Reimbursable Jobs - 82,504 79,759 9,922 - - - - 0% Interest on Investments (2,967) (1,964) (164) (1,941) (2,760) (1,900) - 1,900 -100% Golf Lease - 72,269 65,162 69,457 75,000 68,500 65,000 (3,500) -5% Miscellaneous Receipts - 15,513 14,332 7,682 10,700 5,862 10,700 4,838 83% Cash Over/Short (39) - - - - - - - 0% $ 912,705 $ 162,425 $ 159,089 $ 85,621 $ 88,940 $ 78,462 $ 81,700 3,238 4% Transfers In From Other Funds Transfer From Strategic Reserve Fund 110 - 475,684 - - - - - - 0% Total Revenues and Other Sources $ 912,705 $ 638,109 $ 159,089 $ 85,621 $ 88,940 $ 78,462 $ 81,700 $ 10,478 13% Expenses and Other Uses: Golf Enterprise: Golf Expenses 944,610 229,060 126,782 45,471 50,080 50,879 48,129 (2,750) -5% Depreciation 13,811 13,410 2,236 2,236 - - - - 0% Lease Payments 68,494 - - - 38,860 - - - 0% Total Golf Operating Expenses 1,026,915 242,470 129,018 47,707 88,940 50,879 48,129 Transfers Out To Other Funds Transfer To Strategic Reserve Fund 110 - - 475,684 - - - - - 0% Capital Improvements and Equipment - - - - - - - - 0% Total Expenses and Other Uses 1,026,915 242,470 604,702 47,707 88,940 50,879 48,129 (2,750) -5% Total Net Surplus(Deficit) $ (114,210) $ 395,639 $ (445,613) $ 37,914 $ - $ 27,583 $ 33,571 Beginning Net Position 516,182 70,569 108,483 136,066 Adjustments - - Ending Net Position $ 70,569 $ 108,483 $ 136,066 $ 169,637 Allocation of Net Position Investment in Capital Assets(Non-Cash) 1,030,160 1,027,925 1,027,925 1,027,925 Deferred Noncurrent Liabilities - - -Advances from other funds[1] (643,668) (643,668) (643,668) (643,668) Working Capital[2] (315,923) (275,774) (248,191) (214,620) Total Net Position $ 70,569 $ 108,483 $ 136,066 $ 169,637 [1]The General Fund and Liability Fund advanced funds to the Golf fund for improvements. These advances will be paid back to the funds when there is sufficient cash flow to do so. [2]Over the years,there has been a build up of annual operating deficits that created a large working capital deficit. This deficit is planned to be reduced over the next several years by reducing operating costs and improving marketing of the Golf Course.Once the operating deficit has been eliminated,it is planned to begin repaying the advances from other funds. E-58 Golf Enterprise Fund Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 GOLF FUND REVENUE 72000000 44241 MEMBERSHIP (107,468) (2,435) - - - - - 72000000 44242 GREEN FEES (381,631) (8,082) - - - - - 72000000 44243 CONCESSION (161,808) (2,770) - - - - - 72000000 44244 CART PATH FEES (23,121) - - - - - 72000000 44245 DAILY CART RENTALS (134,606) (2,944) - - - - - 72000000 44246 MERCHANDISE (106,252) (8,127) - - - - - 72000000 44247 LESSONS (825) - - - - - - 72000000 44825 SALES OF ASSETS - 30,255 - (500) (6,000) (6,000) (6,000) 72000000 44830 REIMBURSABLE JOBS - (82,504) (79,759) (9,922) - - 72000000 46110 INTEREST ON INVESTMENTS 2,967 1,964 164 1,941 2,760 1,900 - 72000000 46380 GOLF LEASE - (72,269) (65,162) (69,457) (75,000) (68,500) (65,000) 72000000 48110 MISCELLANEOUS RECEIPTS - (15,513) (14,332) (7,682) (10,700) (5,862) (10,700) 72000000 48150 CASH OVER/SHORT 39 - - - - - - 72000000Total Operating Revenues (912,705) (162,425) (159,089) (85,621) (88,940) (78,462) (81,700) GOLF FUND OPERATING EXPENSES 72022400 51110 REGULAR SALARIES&WAGES 184,911 105,888 64,735 23,664 19,535 23,996 16,834 72022400 51130 NON-REGULAR SALARIES&WAGES 215 - 2,590 2,057 2,245 2,245 2,160 72022400 51150 OVERTIME SALARIES&WAGES 1,534 2,424 3,061 63 - 500 500 72022400 51210 ACCRUED SALARIES&BENEFITS 3,858 - 1,179 (1,465) - - - 72022400 51220 RETIREMENT(PERS) 43,185 26,595 16,408 5,725 5,887 7,227 5,420 72022400 51230 INSURANCE 50,832 29,543 16,040 1,899 1,656 2,038 2,282 72022400 51240 WORKERS COMPENSATION 7,841 5,686 4,610 1,178 987 1,192 1,020 72022400 51250 MEDICARE 2,663 1,571 899 452 336 405 305 72022400 51260 UNEMPLOYMENT 1,903 1,059 842 280 238 283 214 72022400 51290 RCA - - 301 160 134 134 134 72022400 52100 CELL PHONE STIPEND - - 659 315 255 252 114 72022400 52180 CONTRACTED SERVICES 403,289 (6,822) 95 500 1,000 600 1,000 72022400 54100 SECURITY SERVICES 341 - - - - - - 72022400 54101 SUPPLIES 23,204 - 906 1,762 1,000 700 1,000 72022400 54102 POSTAGE 51 - 0 - - - - 72022400 55100 SMALL TOOLS 887 4,000 - - - - - 72022400 55210 TELEPHONE 4,141 - 2,630 1,935 2,700 2,700 2,700 72022400 56110 UTILITIES 133,572 59,116 - - - - - 72022400 56111 CITY GARAGE-PARTS 247 - - - - - - 72022400 56112 CITY GARAGE-LABOR 6,597 - - - - - - 72022400 56120 EQUIPMENT MAINTENANCE&REPAIR 4,692 - - 153 - - - 72022400 56130 EXTERNAL SERVICES 7,729 - 609 575 6,000 500 6,000 72022400 56210 FUEL&FLUIDS 10,975 - 11,093 1,556 - - - 72022400 56300 BUILDING MAINTENANCE&REPAIR 5,490 - - - - - - 72022400 57100 CONFERENCE&TRAINING 210 - 125 - - - - 72022400 58410 MEMBERSHIPS&SUBSCRIPTIONS 80 - - - - - - 72022400 58510 GENERAL GOVERNMENT ALLOCATION 19,670 - - - - - - 72022400 59100 PURCHASING ALLOCATION 1,114 - - - - - - 72022400 59101 BILLING&COLLECTION ALLOCATION 2,617 - - 231 412 412 310 72022400 59350 RENT ALLOCATION - - - - - - - 72022400 61422 IT ALLOCATION - - - - 1,700 1,700 2,048 72022400 61500 INSURANCE ALLOCATION 6,767 - - - 2,389 2,389 2,139 72022400 62100 ADMINISTRATIVE SERVICES ALLOCATION 15,995 - - 4,432 3,606 3,606 3,949 72022400 Total Operating Expenses 944,610 229,060 126,782 45,471 50,080 50,879 48,129 GOLF OTHER USES AND TRANSFERS OUT TO OTHER FUNDS 72022400 94400 DEPRECIATION 13,811 13,410 2,236 2,236 - - - 72022400 94500 LEASE PAYMENTS 68,494 - - 38,860 72022400 Total Other Uses and Transfers Out To Other Fund 82,305 13,410 2,236 2236 38,860 - - GOLF CAPITAL IMPROVEMENTS AND EQUIPMENT See Capital Improvement list 72022400 Total Capital Improvements and Equipment Total Golf Expenses and Other Uses $ 1,026,915 $ 242,470 $ 129,018 $ 47,707 $ 88,940 $ 50,879 $ 48,129 E-59 BUDGET DETAIL GOLF ENTERPRISE FUND FISCAL YEAR 2016-17 ACCOUNT NO. 72022400 DEPARTMENT REQUEST 51110 Salaries, Regular $ 16,834 0.05 Community Service Administrator(0.45 Recreation Admin., 0.30 Parks, 0.05 Museum, 0.05 Conference Center, 0.10 Building Maintenance) Golf/Park Superintendent(0.90 Parks) 0.10 Golf Leadworker(0.90 Parks) 0.10 Total FTE 0.25 51120 Non-Regular Salaries $ 2,160 Community Services Assistant/960 hour(0.07 Recreation Admin., 0.07 0.07 Parks, 0.23 Admin. Support, 0.02 Building Maintenance) 51130 Salaries, Overtime $ 500 Employee Benefits $ 9,489 51210 Retirement(PERS) $5,420 51220 Insurance $2,282 51230 Workers Compensation Insurance $1,020 51240 Medicare $ 305 51250 Unemployment Insurance $ 214 51260 FICA $ 134 51290 Cell Phone Stipend $ 114 52100 Contractual Services $ 1,000 Reimbursable services for Tayman Park. 54100 Supplies $ 1,000 Reimbursable supplies for Tayman Park. 55100 Telephone $ 2,700 Reimbursable telephone for Tayman Park. 56130 External Services $ 6,000 Reimbursable golf equipment repairs and maintenance for Tayman Park. 61300 Billing and Collection Allocation $ 310 Charges for Billing and Collection functions. 61422 IT Allocation $ 2,048 Share of Information Technology services. 61500 Insurance Allocation $ 2,139 Share of the Citywide costs of: General liability, Liability claims & investigation, Property. E-60 62100 Administrative Services Allocation $ 3,949 Annual allocation for general government services. City Council $ 171 City Clerk $ 317 City Manager $ 579 Administrative Support $ 110 Miscellaneous General Government $ 171 Accounting $ 969 City Attorney $ 206 Human Resources/Risk Management $1,427 DEPARTMENT TOTAL 72022400 $ 48,129 E-61 Goff Enterprise Fund Expenses ..., $1,200,000 $1,026,915 • 61,000,000 jol •i'l'I'll, $800,000 1104t'''11"1 Jiailt4111 1(I I 1 I 11) ii, $604,702 $600,000 ,101111(1:::" ,f1)40/1 (`icr 0 1-F n Ler pr i S e 010(0 11 Vt1"1 ill 111111 f/4,0044% "0,ii"1"1111Hith•mol iii`ij00!!Ilih • ro Lai 5400,000 ill 1 0 Trurrop11„, ;( 111 3/400/4e100,4 Ad#4011110011 11)1101111111111 lIi[f011ii111111 .4 1,fl 1 il:00101 I 0/111111„ 1, br itillf,1111111111 1111111111110 ? 'Kr9911060 AO,01111,14F. $200,000 111(itilli I il ,,„,,,jilir`l!`if141,111101i15111111111 ,01111)111111110010in /911001,01,04rIllilli,firAM10441,q0,41!fild11111 01 II ‘1 1 ' Ort°0100111111,14(0•111000,110 vovol 1100/140,1\00111111!ifilitioOliwiritimj11,01,1411#44111111Iiku $4_7_,707 :4)40111 "','"hilIMIMINCW0,00(4100461•09•11hp $50,879 $48,129 'Mil IL--Aligittlalingigithilell A e- -" // .- ' '-- e ActuaD FY ActuaD FY ActuaD FY ActuaD FY Estimated Budget FY 2012 2013 2014 2015 YearEnd FY 201...7 2016 E-62 \ o r City of Ukiah GARAGE INTERNAL SERVICE FUND BUDGET Fiscal Year 2016-17 20324100 Garage BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: The City Garage provides maintenance to over 401 vehicles and equipment. The vehicles are serviced by three full time mechanics. Vehicles are serviced at regular intervals, depending on use. The City Garage mechanics ensure compliance with requirements of the California Highway Patrol, Bi- annual Terminal inspections (CHP BIT), Occupational Safety and Health Administration (OSHA) Aerial Inspections, California Air Resources Board (GARB), Mendocino County Air Quality Management District (MCAQMD), and Mendocino County Division of Environmental Health (MCDEH). MAJOR ACCOMPLISHMENTS FOR FY 2015-16: • Continued to maintain the City fleet and comply with all regulatory requirements. • Replaced all overhead doors on the Garage facility. PERFORMANCE GOALS AND OBJECTIVES FORY FY 2016-17: • Maintain vehicle compliance with CHP BIT inspections as well as OSHA, CARB, MCAQMD and MCDEH requirements. • Continue to provide service to all City departments, Ukiah Valley Fire Department and Fort Bragg Police Department, and Mendocino County District Attorney. • Continue to maintain compliance with the generator set which provides emergency backup power to the Civic Center per National Fire Protection Association (NFPA) 110 standards. • Replace pressurized overheard lubrication system. • Replace heating system with a more efficient system. SIGNIFICANT CHANGES: • Recruit a 40 hour Mechanic Equipment Apprentice to assist the mechanics and make improvements to the Corporation Yard. 1-01 Garage Internal Service Fund Summary Estimated Estimated Year-End Actual Actual Actual Actual Budget Year-End Budget 2016 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ % Revenues and Other Sources: Charges for Services: Charges to Other Funds-Labor $ 393,535 $ 392,327 $ 425,112 $ 422,898 $ 335,010 $ 335,010 $ 416,536 $ 81,526 24% Charges to Other Funds-Parts&Supplies 14,740 14,695 15,922 15,797 65,210 65,210 71,998 6,788 10% Reimbursable Jobs 544 6,063 20,660 1,140 10,000 18,000 23,000 5,000 28% Interest income 85 290 384 491 597 500 - (500) -100% Miscellaneous - - 502 802 407 - - - 0% $ 408,905 $ 413,375 $ 462,580 $ 441,128 $ 411,224 $ 418,720 $ 511,534 92,814 22% Transfers In From Other Funds - - - - - - 34,030 34,030 100% Total Revenues and Other Sources $ 408,905 $ 413,375 $ 462,580 $ 441,128 $ 411,224 $ 418,720 $ 545,564 $ 126,844 30% Expenses and Other Uses: Garage: Garage Expenses 353,474 410,969 405,921 405,031 401,224 424,831 439,536 14,705 3% Depreciation 6,542 8,800 8,801 11,531 - 11,500 11,500 - 0% Total Garage Operating Expenses 360,017 419,769 414,722 416,561 401,224 436,331 451,036 14,705 3% Transfers Out To Other Funds - 6,900 10,000 - 56,000 - - - 0% Capital Improvements and Equipment - - - - - - 114,000 114,000 100% Total Expenses and Other Uses $ 360,017 $ 426,669 $ 424,722 $ 416,561 $ 457,224 $ 436,331 $ 565,036 $ 128,705 29% Total Net Surplus(Deficit) $ 48,888 $ (13,294) $ 37,858 $ 24,567 $ (46,000) $ (17,611) $ (19,472) Beginning Net Position 200,028 237,886 262,453 262,453 256,342 Adjustments - - - 11,500 11,500 Ending Net Position $ 237,886 $ 262,453 $ 216,453 $ 256,342 $ 248,370 Allocation of Net Position Investment in Capital Assets 231,109 219,579 219,579 219,579 219,579 Deferred Noncurrent Liabilities (26,774) (27,586) (28,000) (28,000) (29,000) Reserve for Garage - - - - - Working Capital 33,551 70,460 24,874 64,763 57,791 Total Net Position $ 237,886 $ 262,453 $ 216,453 $ 256,342 $ 248,370 1-02 Garage Internal Service Fund Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 GARAGE FUND REVENUE 20300000 44296 GARAGE LABOR (393,535) (392,327) (425,112) (422,898) (335,010) (335,010) (416,537) 20300000 44297 GARAGE PARTS&SUPPLIES (14,740) (14,695) (15,922) (15,797) (65,210) (65,210) (71,998) 20300000 44830 REIMBURSABLE JOBS (544) (6,063) (20,660) (1,140) (10,000) (18,000) (23,000) 20300000 46110 INTEREST ON INVESTMENTS (85) (290) (384) (491) (597) - - 20300000 48110 MISCELLANEOUS RECEIPTS - - (502) (802) (407) - - 20300000Total Operating Revenues (408,905) (413,375) (462,580) (441,128) (411,224) (418,220) (511,535) TRANSFERS FROM EQUIPMENT FUND (34,030) Total Revenues&Transfers In (408,905) (413,375) (462,580) (441,128) (411,224) (418,220) (545,565) GARAGE OPERATING EXPENSES 20324100 51110 REGULAR SALARIES&WAGES 175,958 205,484 200,009 198,009 189,927 187,569 198,894 20324100 51130 OVERTIME SALARIES&WAGES 4,110 1,640 4,974 5,966 5,000 15,500 6,000 20324100 51150 ACCRUED SALARIES&BENEFITS 3,548 - 3,818 811 - - - 20324100 51210 RETIREMENT(PERS) 40,609 51,766 50,521 53,612 57,110 56,433 64,479 20324100 51220 INSURANCE 36,510 47,707 38,789 39,479 35,640 36,111 40,190 20324100 51230 WORKERS COMPENSATION 7,682 10,874 12,676 9,970 9,548 9,505 15,277 20324100 51240 MEDICARE 2,679 3,006 2,892 3,125 3,261 3,509 3,468 20324100 51250 UNEMPLOYMENT 1,864 2,055 2,318 2,381 2,261 2,429 2,399 20324100 51260 FICA 10 - 3 - - - - 20324100 51290 CELL PHONE STIPEND - - 627 939 897 896 357 20324100 52100 CONTRACTED SERVICES 4,611 6,300 5,225 7,323 8,000 7,500 8,000 20324100 52180 SECURITY SERVICES 336 336 341 336 550 - - 20324100 54100 SUPPLIES 18,046 16,413 16,247 9,937 10,000 10,000 12,000 20324100 54101 POSTAGE - - 1 13 30 30 30 20324100 54102 SMALL TOOLS 2,704 3,500 3,864 1,868 4,100 3,800 4,000 20324100 55100 TELEPHONE 962 900 772 648 640 640 640 20324100 55210 UTILITIES 11,105 10,000 10,990 9,978 10,000 1,000 1,000 20324100 56112 EQUIPMENT PARTS FOR RESALE 4,334 5,000 5,082 5,733 5,000 1,400 5,000 20324100 56120 EQUIPMENT MAINTENANCE&REPAIR 856 1,000 3,244 6,866 7,000 5,000 7,000 20324100 56130 EXTERNAL SERVICES 1,446 3,544 1,772 1,067 2,000 2,000 2,000 20324100 56210 FUEL&FLUIDS 11,118 8,800 6,893 8,433 9,500 3,000 3,000 20324100 56300 BUILDING MAINTENANCE&REPAIR - - - 23,094 12,000 6,100 12,000 20324100 57100 CONFERENCE&TRAINING 4,281 3,900 3,585 2,592 5,000 850 5,000 20324100 58410 GARAGE LUBRICANTS&PARTS - 4,400 - 1,633 3,000 8,500 9,500 20324100 58510 REIMBRSABLE JOBS - - 6,239 3,028 7,000 17,756 23,000 20324100 59100 PROPERTY TAXES PAID - 1,100 - 238 - - - 20324100 59101 FEES 909 - 1,193 1,015 1,400 1,400 1,400 20324100 59350 PURCHASING DISCOUNT - - (38) (179) (100) (100) (100) 20324100 61100 GENERAL GOVERNMENT ALLOCATION 8,466 11,468 12,705 - - - - 20324100 61200 PURCHASING ALLOCATION 477 565 549 - - - - 20324100 61410 RENT ALLOCATION 5,750 5,896 5,896 5,896 - - - 20324100 61420 BUILDING MAINTENANCE ALLOCATION 470 490 - 494 - - - 20324100 61422 IT ALLOCATION - - - - 12,279 12,279 14,795 20324100 61425 UTILITIES ALLOCATION - 94 - 726 - - - 20324100 61430 CORP YARD ALLOCATION - - - - - - - 20324100 61500 INSURANCE ALLOCATION 4,633 4,731 4,731 - 181 181 207 20324100 Total Garage Operations 353,474 410,969 405,920 405,030 401,224 393,288 439,536 GARAGE OTHER AND TRANSFERS OUT 20324100 94301 TRANSFERS TO RESERVES - - - - - - 20324100 94400 DEPRECIATION 6,542 8,800 8,801 11,531 - 11,500 11,500 20324100 95220 TRANSFER TO EQUIPMENT FUND - 6,900 10,000 - 56,000 - - 20324100 Total Other&Transfers Out 6,542 15,700 18,801 11,531 56,000 11,500 11,500 CAPITAL IMPROVEMENTS AND EQUIPMENT Truck 114,000 20324100 Total Capital Improvements and Equipment - - - - - - 114,000 Total Garage Expenses $ 360,016 $ 426,669 $ 424,721 $ 416,561 $ 457,224 $ 404,788 $ 565,036 1-03 BUDGET DETAIL GARAGE FUND FISCAL YEAR 2016-17 ACCOUNT NO.20324100 DEPARTMENT REQUEST 51110 Salaries, Regular $ 198,894 Director of Public Works/City Engineer(0.10 Engineering, 0.05 Corp Yard, 0.10 0.05 Streets, 0.25 Landfill, 0.18 Wastewater Admin, 0.17 Water Admin. 0.05 Storm Water, 0.05 Recycled Water) Deputy Public Works Director(0.10 Engineering, 0.05 Corp Yard, 0.08 Streets, 0.35 0.05 Landfill, 0.15 Wastewater Admin, 0.15 Water Admin., 0.07 Storm Water) RECLASS Public Works Management Analyst(0.05 Engineering, 0.20 Landfill, 0.25 Wastewater 0.05 Admin., 0.25 Water Admin., 0.20 Recycled Water) Administrative Secretary/Human Resources Assistant(0.45 Human Resources, 0.15 0.10 Landfill, 0.15 Wastewater Admin., 0.15 Water Admin.) RECLASS Fleet Maintenance Supervisor(0.15 Corp Yard) 0.85 Equipment Mechanics(2) 2.00 Total FTE 3.10 51130 Salaries, Overtime $ 6,000 Employee Benefits $ 126,170 51210 Retirement(PERS) $ 64,479 51220 Group Insurance $ 40,190 51230 Workers Compensation Insurance $ 15,277 51240 Medicare $ 3,468 51250 Unemployment Insurance $ 2,399 51290 Cell Phone Stipend $ 357 52100 Contract Services $ 8,000 Laundry services, Parts Washer Service, Fire Extinguisher Service,Anti-frees/Waste Oil disposal 52180 Security Services $ - Annual security system Contract. 54100 Supplies $ 12,000 Janitorial/Shop materials including soaps,welding rods, safety equipment and garage maintenance items. 54101 Postage $ 30 54102 Small Tools $ 4,000 Miscellaneous special service tools and hand tools. 55100 Telephone $ 640 Annual telephone operations,wide area network, phone system repair. 55210 Utilities $ 1,000 Garage facility utilities. 56112 Equipment Parts For Resale $ 5,000 Parts purchased for other departments and agencies. 56120 Equipment Maintenance and Repair $ 7,000 1-04 Garage equipment maintenance and repair. 56130 External Services $ 2,000 Outside Vendor Labor and Parts. 56210 Fuel and Fluids $ 3,000 Bulk purchase of City lubricants. 56300 Building Maintenance and Repair $ 12,000 Replace Overhead Lube System. 57100 Conference and Training $ 5,000 Training to comply with new regulations, provide for certifications and Special training for CNG sweeper and hybrid vehicles. 58410 Garage Lubricants and Parts $ 9,500 58510 Reimbursable jobs $ 23,000 Tayman Park Golf, Ft Bragg Police, UVFD. 59101 Fees $ 1,400 Fees for Department of Toxic Substance Control and DOT Fees. 59350 Purchase Discounts Taken $ (100) 61422 IT Allocation $ 14,795 Share of Information Technology services. 61500 Insurance Allocation $ 207 Share of the Citywide costs of liability and property insurance. 94301 Transfers to Reserves $ - DEPARTMENT TOTAL 20324100 $ 439,536 1-05 Garage interna0 Service Fund Expenses $aicocici $565,036 41 //iii awl $500,000 / /ui illi / ill $426,669 $424,721 $416,561 9,‘ $400,000 • i 440; /19 / 4 / Baa.4.41 G a rage a, i AN 0 fatal $200,000 )/ 1' ( 1 /W( ii7iV / / / $3.00,000 I Actual FY Actual FY Actual FY Actual FY Estimated Budget FY 2012 2013 2014 2015 Year-End FY 2017 203.6 1-06 d � p,G City of Ukiah PURCHASING INTERNAL SERVICE FUND BUDGET Fiscal Year 2016-17 20413500 Purchasing BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: The Purchasing Division, of the Finance Department, coordinates and executes the procurement of equipment, supplies, construction contracts, and contractual services for all City departments, which includes maintaining the warehouse inventory for the electric, water, and wastewater utilities. In, addition, Purchasing facilitates the sale and/or disposal of surplus supplies and equipment. MAJOR ACCOMPLISHMENTS OF FY 2015-16: • Generated revenue in the sale of surplus property. • Performed key procurement activities in support of major projects, including: the Grace Hudson Museum Nature Education construction project; Utility Billing outsourced statement processing; installation and site development of Wells 4 &9; aviation fuel tank purchase and installation; tree trimming contract for Electric Utility; replacement of major fleet vehicles including vactor, utility, and service vehicles; Hastings electric utility department (EUD)relocation project; hydro-electric tainter valve repair; information technology infrastructure upgrades; and system control and data acquisition systems (SCADA)support for Water/Sewer Utilities. • Facilitated more than $13 million in purchases. • Centralized all construction bidding within the Purchasing Department for increased process consistency and efficiencies. PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • Complete design and installation of EUD inventory warehouse. • Move EUD inventory and organize new warehouse facility at Hasting property. • Convert to Munis inventory module and implement barcode system. • Expand on-line bidding capabilities. • Utilize Munis Requisition module. • Continue procurement support for all departments. • Conduct purchasing training for employees. • Facilitate more outreach and education to local vendors. SIGNIFICANT CHANGES: • None. 1-07 Purchasing Internal Service Fund Summary Estimated Difference from Actual Actual Actual Actual Budget Year-End Budget Estimated Year-End 2016 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ % Revenues and Other Sources: Charges for Services: Charges to General Fund 74,778 89,854 82,060 54,288 43,871 43,871 $ 58,217 $ 14,346 33% Charges to Parking Enforcement Fund 477 565 549 3,723 3,479 3,479 5,758 2,279 66% Charges to Conference Center Fund 1,114 1,319 1,372 2,426 2,267 2,267 3,602 1,335 59% Charges to Garage Fund 477 565 549 - - - - - 0% Charges to Airport Fund 1,750 2,072 1,921 1,437 1,343 1,343 1,222 (121) -9% Charges to Wastewater Fund 20,176 23,772 23,877 40,827 38,273 38,273 26,043 (12,230) -32% Charges to Dispatch Fund 955 1,130 1,098 - - - - - 0% Charges to Golf Fund 1,114 - - - - - - - 0% Charges to Billing&Collection Fund 16,626 19,685 18,114 - - - - - 0% Charges to Electric Fund 72,053 83,447 106,486 108,603 106,223 106,223 124,926 18,703 18% Charges to Public Benefits Fund 318 377 549 - - - - - 0% Charges to Water Fund 33,222 39,219 37,874 16,823 15,844 15,844 26,209 10,365 65% Charges to Redevelopment Fund 1,114 - - - - - - - 0% Charges to Downtown Business Improveme - - - 503 470 470 906 436 93% Charges to Fire - - - - 280 280 3,643 3,363 1201% Charges to Police - - - - 6,575 6,575 9,842 3,267 50% Charges to ARRC - - - 838 783 783 821 38 5% Charges to Museum - - - 496 463 463 533 70 15% Interest on Investments 77 782 463 240 - 250 250 - 0% Miscellaneous 650 800 52 1,208 - 2,100 2,000 (100) 0% Total Revenues and Other Sources $ 224,901 $ 263,587 $ 274,964 $ 231,412 $ 219,871 $ 222,221 ,$ 263,972 $ 41,751 19% Expenses and Other Uses: Purchasing: Purchasing Expenses 231,807 280,818 280,694 230,106 219,871 267,399 272,672 5,273 2% Depreciation 596 - - - - - - - 0% Total Expenses and Other Sources 231,807 280,818 280,694 230,106 219,871 267,399 272,672 5,273 2% Total Net Surplus(Deficit) $ (6,906) $ (17,231) $ (5,730) $ 1,306 $ - $ (45,178) $ (8,700) Beginning Net Position $ 34,800 $ 29,070 $ 30,376 $ (14,802) Adjustments Ending Net Position $ 29,070 $ 30,376 $ (14,802) $ (23,502) Allocation of Net Position Investment in Capital Assets(Non-Cash) - - - - - Deferred Noncurrent Liabilities (14,716) (15,526) - (15,526) (15,526) Reserve - - - - - Working Capital 43,786 45,902 - 724 (7,976) Total Net Position 29,070 30,376 - (14,802) (23,502) 1-08 Purchasing Internal Service Fund Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 PURCHASING FUND REVENUE 20400000 44261 CHARGES TO GENERAL FUND (74,778) (89,854) (82,060) (54,288) (43,871) (43,871) (58,217) 20400000 44262 CHARGES TO PARKING ENFORCEMENT FUND (477) (565) (549) (3,723) (3,479) (3,479) (5,758) 20400000 44263 CHARGES TO CONFERENCE CENTER FUND (1,114) (1,319) (1,372) (2,426) (2,267) (2,267) (3,602) 20400000 44264 CHARGES TO GARAGE FUND (477) (565) (549) - - - - 20400000 44265 CHARGES TO AIRPORT FUND (1,750) (2,072) (1,921) (1,437) (1,343) (1,343) (1,222) 20400000 44266 CHARGES TO WASTEWATER FUND (20,176) (23,772) (23,877) (40,827) (38,273) (38,273) (26,043) 20400000 44267 CHARGES TO DISPATCH FUND (955) (1,130) (1,098) - - - - 20400000 44268 CHARGES TO GOLF FUND (1,114) - - - - - - 20400000 44269 CHARGES TO BILLING&COLLECTION FUND (16,626) (19,685) (18,114) - - - - 20400000 44270 CHARGES TO ELECTRIC FUND (72,053) (83,447) (106,486) (108,603) (106,223) (106,223) (124,926) 20400000 44271 CHARGES TO PUBLIC BENEFITS FUND (318) (377) (549) - - - - 20400000 44272 CHARGES TO WATER FUND (33,222) (39,219) (37,874) (16,823) (15,844) (15,844) (26,209) 20400000 44273 CHARGES TO REDEVELOPMENT FUND (1,114) - - - - - - 20400000 44274 CHARGES TO DOWNTOWN BUSINESS IMPROVEMENT FUNE - - - (503) (470) (470) (906) 20400000 44276 CHARGES TO FIRE - - - - (280) (280) (3,643) 20400000 44279 CHARGES TO POLICE - - - - (6,575) (6,575) (9,842) 20400000 44284 CHARGES TO ARRC - - - (838) (783) (783) (821) 20400000 44285 CHARGES TO MUSEUM - - - (496) (463) (463) (533) 20400000 46110 INTEREST ON INVESTMENTS (77) (782) (463) (240) - (250) (250) 20400000 48110 MISCELLANEOUS RECEIPTS (650) (800) (52) (1,208) - (2,100) (2,000) 20400000 Total Operating Revenues (224,901) (263,587) (274,964) (231,412) (219,871) (222,221) (263,972) PURCHASING OPERATING EXPENSES 20413500 51110 REGULAR SALARIES&WAGES 112,952 125,049 124,529 129,147 122,774 127,500 138,252 20413500 51120 NON-REGULAR SALARIES&WAGES - - 2,341 70 - - - 20413500 51130 OVERTIME SALARIES&WAGES 11 - - - - - - 20413500 51150 ACCRUED SALARIES&BENEFITS 3,831 - 1,041 811 - - - 20413500 51210 RETIREMENT(PERS) 27,006 31,584 32,452 35,365 36,887 35,976 44,057 20413500 51220 INSURANCE 22,474 27,453 19,293 18,673 17,498 28,356 32,388 20413500 51230 WORKERS COMPENSATION 4,995 6,565 7,829 6,241 5,794 6,480 8,320 20413500 51240 MEDICARE 1,575 1,813 1,558 1,857 1,978 2,204 2,474 20413500 51250 UNEMPLOYMENT 1,213 1,251 1,432 1,486 1,372 1,532 1,719 20413500 51260 FICA - - 145 4 - - - 20413500 51290 CELL PHONE STIPEND - - 11 673 593 1,170 1,145 20413500 52100 CONTRACTED SERVICES 2,604 12,592 9,197 6,527 9,900 40,481 18,530 20414000 52150 LEGAL SERVICES 6,163 - 5,800 6,000 20413500 54100 SUPPLIES 1,748 2,000 4,364 5,279 10,375 4,000 6,000 20413500 54101 POSTAGE 294 1,000 147 201 300 400 700 20413500 55100 TELEPHONE 439 450 906 477 900 500 500 20413500 55210 UTILITIES 1,669 - - - - - - 20413500 56110 CITY GARAGE-PARTS - - - - - - - 20413500 56111 CITY GARAGE-LABOR - - - - - - - 20413500 56120 EQUIPMENT MAINTENANCE&REPAIR - 2,767 - - 500 500 500 20413500 56210 FUEL&FLUIDS - 700 - - - - - 20413500 56300 BUILDING MAINTENANCE&REPAIR 8,424 50 - - - - - 20413500 57100 CONFERENCE&TRAINING 1,827 1,800 5,843 2,939 2,500 4,000 2,000 20413500 57300 MEMBERSHIPS&SUBSCRIPTIONS 260 260 755 755 755 755 755 20413500 61100 GENERAL GOVERNMENT ALLOCATION 37,709 50,145 53,340 - - - - 20413500 61410 RENT ALLOCATION - 2,609 2,609 2,609 - - - 20413500 61420 BUILDING MAINTENANCE ALLOCATION - 8,789 8,960 8,847 - - - 20413500 61422 IT ALLOCATION - - - 7,745 7,745 9,332 20413500 61425 UTILITIES ALLOCATION - 1,690 1,690 1,982 - - - 20413500 61500 INSURANCE ALLOCATION 2,180 2,251 2,251 - - - - 20413500 Total Purchasing Operating Revenues 231,211 280,818 280,694 230,106 219,871 267,399 272,672 PURCHASING OTHER USES AND TRANSFERS OUT TO OTHER FUNDS 20413500 94400 DEPRECIATION 596 - - - - - 20413500 Total Other Uses and Transfers Out To Other Funds 596 - - - - - 20413500 Total Expenses and Other Uses 231,807 280,818 280,694 230,106 219,871 267,399 272,672 1-09 BUDGET DETAIL PURCHASING FUND FISCAL YEAR 2016-17 ACCOUNT NO.20413500 DEPARTMENT REQUEST 51110 Salaries, Regular $ 138,252 Finance Director(0.475 Accounting,0.475 Billing&Collections) 0.05 Finance Controller(0.475 Accounting,0.475 Billing&Collections) 0.05 RECLASS Purchasing Supervisor 1.00 Buyer 1.00 Total FTE 2.10 Employee Benefits $ 90,103 51210 Retirement(PERS) $ 44,057 51220 Insurance $ 32,388 51230 Workers Compensation Insurance $ 8,320 51240 Medicare $ 2,474 51250 Unemployment Insurance $ 1,719 51290 Cell Phone Stipend $ 1,145 52100 Contractual Services $ 18,530 Tyler Munis Maintenance Fee. $ 12,100 Temporary services. $ 6,430 52150 Legal Services $ 6,000 54100 Supplies $ 6,000 Blue Print Production. $ 1,500 Office supplies,printer cartridges,miscellaneous supplies. $ 2,000 Replacement computer. $ 2,500 54101 Postage $ 700 55100 Telephone $ 500 Land line and Fax. 56120 Equipment Maintenance&Repair $ 500 Office machine maintenance and repair. 57100 Conference&Training $ 2,000 CAPPO Conference $ 2,000 57300 Memberships&Subscriptions $ 755 CAPPO dues $ 260 Periscope $ 495 61422 IT Allocations $ 9,332 Share of Information Technology Services. DEPARTMENT TOTAL 20413500 $ 272,672 1-10 Purchasing Internal Service Fund Expenses $30opoo $280,818 $280,694 $267,399 $272,672 $250,000 $231,7 $230 $200,000 , 0000 r ,„ f 44,n4WAGeneral Fund l'!! [ . Total $100,000 $50,000 F , , 111111 S- Actual FY Actual FY Actual FY Actual FY Estimated Budget FY 2012 2013 2014 2015 Year.End FY 2017 2016 I-ii 1-12 lY✓w rtm �YiNnpG City„of Ukiah BILLING & COLLECTIONS INTERNAL SERVICE FUND BUDGET Fiscal Year 2016-17 20513300 Billing and Collections BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: The Billing and Collection Division, of the Finance Department, produces bills for over 10,000 customer accounts each month, consisting of 4 utility cycles and one Ukiah Valley Sanitation District (UVSD) cycle totaling 60 cycles per year. Utilities billed include electric, water, sewer and garbage. In addition, the City processes 150-200 billings for airport hangar rentals, parking permits, insurance claims, retiree benefits, booking fees, driving under the influence (DUI)fees and miscellaneous job cost recoveries. Further, the Billing and Collections Division issues Business Licenses to over 1,400 businesses per year. This process involves close inter-departmental coordination between Planning, Building Inspection, and Fire Inspection divisions of the City. MAJOR ACCOMPLISHMENTS FOR FY 2015-16: • Maintained low levels of past due accounts by working closely with City customers. • Successfully opened over 1200 new utility accounts using the ONLINE Credit reporting system. PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • Complete implementation of Tyler Munis software. • Complete update of desk manuals for Munis Software. • Re-evaluate the Division's operational needs upon full implementation of Tyler Munis software. Expand credit card services to miscellaneous payments (Parking Permits, Parks & Recreation, Employee Health Premiums, etc.). • Outsource, printing and mailing of utility billings, and delinquent notices through Infosend. This will also include the printing of billing inserts that go out with monthly billings. SIGNIFICANT CHANGES: • None. 1-13 Billing and Collections Internal Service Fund Summary Upck:,"Od 7r22/16 Estimated Difference from Estimated Actual Actual Actual Actual Budget Year-End Budget Year-End 2016 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ Revenues and Other Sources: Charges for Services: Charges to Other Funds $ 603,809 $ 664,865 $ 656,889 $ 350,764 $ 886,692 $ 974,646 $ 1,321,100 $ 346,454 36% Final Notice Charges 30,240 27,000 28,760 30,205 26,811 27,800 30,205 2,405 9% Disconnect Charges 12,685 11,500 11,390 7,975 7,543 8,800 8,580 (220) -3% Delinquent Notice Charges 68,215 58,035 64,220 67,680 59,406 64,500 70,780 6,280 10% Disconnect Notice Charge 36,400 35,000 29,850 42,575 37,086 30,800 37,086 6,286 20% Bad Check Charges 3,461 800 2,592 1,620 1,577 2,000 1,800 (200) -10% Reimbursable Jobs 2,736 - 1,652 34 - - - - 0% Interest on Investments 3,426 3,964 4,912 2,502 - 6,900 3,000 (3,900) 0% Miscellaneous 85 - - - - - - - 0% Collection of Bad Debts 26,895 - 27,853 29,454 - 26,700 26,000 (700) 0% Water Meter Reading Direct Cost[1] 84,724 108,177 95,367 95,666 Electric Meter Reading Direct Cost[1] 243,173 270,245 197,435 198,499 Total Revenues $ 1,115,849 $ 1,179,586 $ 1,120,920 $ 826,973 $ 1,019,115 $ 1,142,146 $ 1,498,551 $ 356,405 31% Transfers In from Other funds[2] - - - - - 130,458 - Total Revenues and Other Sources $ 1,115,849 $ 1,179,586 $ 1,120,920 $ 826,973 $ 1,019,115 $ 1,272,604 $ 1,498,551 $ 356,405 28% Expenses and Other Uses: Utility Billing 701,613 793,363 839,405 513,974 719,578 728,610 998,596 269,986 37% Depreciation 3,922 3,922 3,922 3,922 3,922 3,922 - 0% Legal Services - 25,000 10,215 10,513 - 12,200 10,000 (2,200) -18% Water Meter Reading Direct Cost[1] 84,724 108,177 95,367 95,666 120,348 110,050 128,490 18,440 17% Electric Meter Reading Direct Cost[1] 243,173 270,245 197,435 198,499 179,189 159,741 188,128 28,387 18% Total Billing and Collections Operating Expenses 1,033,434 1,200,707 1,146,344 822,573 1,019,115 1,014,523 1,329,136 314,613 31% Transfers Out to Other Funds - - - - 120,684 - - 0% Total Expenses and Other Uses $ 1,033,434 $ 1,200,707 $ 1,146,344 $ 822,573 $ 1,139,799 $ 1,014,523 $1,329,136 $ 314,613 31% Capital Improvements Total Net Surplus(Deficit) $ 82,416 $ (21,121) $ (25,424) $ 4,400 $ (120,684) $ 258,081 $ 169,415 Beginning Net Position 454,174 428,750 433,151 433,151 691,232 Adjustments - - - - - Ending Net Position $ 428,750 $ 433,151 $ 312,467 $ 691,232 $ 860,647 Allocation of Net Position Investment in Capital Assets 14,888 10,966 - 7,044 3,122 Unrestricted (29,097) (28,030) - (28,030) (28,030) Capital Equipment Reserve[2] 251,158 251,158 Working Capital 442,959 450,214 - 461,060 634,397 Total Net Position $ 428,750 $ 433,150 $ - $ 691,232 $ 860,647 [1]For FY 2012 to 2015,the meter reading costs for Water and Electric meters were charged directly to the respective deparments. They are shown in gray shading to better reflect the cost of utility billing and comparison to the updated cost allocation plan in FY 2016 and 2017 [2]Funds held in the Equipment Fund(220)are being transferred back to the respective enterprise and internal services funds to comply with proper accounting for fixed assets in the respective funds and provide a better management of the fund activities 1-14 Billing and Collections Internal Service Fund Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year-End Budget ORG OW DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 BILLING AND COLLECTIONS FUND REVENUE 20500000 44261 CHARGES TO GENERAL FUND (82,565) (95,419) (93,054) (1,587) (2,815) (3,209) (2,893) 20500000 44262 CHARGES TO PARKING ENFORCMENT FUND (18,866) (21,133) (20,607) (649) (746) (746) - 20500000 44263 CHARGES TO CONFERENCE CENTER FUND (557) (624) (608) - - - - 20500000 44265 CHARGES TO AIRPORT FUND (10,228) (11,457) (11,172) (144,576) (9,652) (11,001) (10,141) 20500000 44266 CHARGES TO WASTEWATER FUND (119,331) (133,671) (130,345) - (185,434) (211,461) (320,669) 20500000 44268 CHARGES TO GOLF FUND (2,617) - - (5,411) (412) (470) (310) 20500000 44270 CHARGES TO ELECTRIC FUND (207,408) (232,332) (228,724) (58,232) (437,061) (472,773) (657,371) 20500000 44271 CHARGES TO PUBLIC BENEFITS FUND (3,409) (3,819) (3,724) - - - - 20500000 44272 CHARGES TO WATER FUND (117,796) (131,952) (128,669) (103,964) (224,212) (238,732) (302,568) 20500000 44273 CHARGES TO REDEVELOPMENT FUND (1,989) - - - - - - 20500000 44274 CHARGES TO DOWNTOWN BID (3,466) (3,883) (3,786) - - - - 20500000 44275 CHARGES TO GARBAGE FUND (35,577) (30,575) (36,200) (36,345) (26,345) (36,236) (26,345) 20500000 44279 CHARGES TO POLICE - - - - (15) (18) (803) Total Charges to Other Funds (603,809) (664,865) (656,889) (350,764) (886,692) (974,646) (1,321,100) 20500000 44255 FINAL NOTICE CHARGES (30,240) (27,000) (28,760) (30,205) (26,811) (27,800) (30,205) 20500000 44256 DISCONNECT CHARGES (12,685) (11,500) (11,390) (7,975) (7,543) (8,800) (8,580) 20500000 44257 DELINQUENT NOTICE CHARGES (68,215) (58,035) (64,220) (67,680) (59,406) (64,500) (70,780) 20500000 44258 48 HOUR NOTICE CHARGES (36,400) (35,000) (29,850) (42,575) (37,086) (30,800) (37,086) 20500000 44259 BAD CHECK CHARGE (3,461) (800) (2,592) (1,620) (1,577) (2,000) (1,800) 20500000 44830 REIMBURSABLE JOBS (2,736) - (1,652) (34) - - - 20500000 46110 INTEREST ON INVESTMENTS (3,426) (3,964) (4,912) (2,502) - (6,900) (3,000) 20500000 48110 MISCELLANEOUS RECEIPTS (85) - - - - - - 20500000 48130 COLLECTION OF BAD DEBTS (26,895) - (27,853) (29,454) - (26,700) (26,000) Water Meter Reading Direct Cost (84,724) (108,177) (95,367) (95,666) Electric Meter Reading Direct Cost (243,173) (270,245) (197,435) (198,499) 20500000 Total Revenues (1,115,849) (1,179,586) (1,120,920) (826,973) (1,019,115) (1,142,146) (1,498,551) Transfers and Other Sources Transfer In from Equipment fund (130,458) 20500000 Total Revenues and Other Sources (1,115,849) (1,179,586) (1,120,920) (826,973) (1,019,115) (1,272,604) (1,498,551) BILLING AND COLLECTIONS FUND EXPENSES 20500000 52150 LEGAL SERVICES/EXPENSES - 25,000 10,215 10,513 - 12,200 10,000 205000001 - 25,000 10,215 10,513 - 12,200 10,000 UTILITY BILLING EXPENSES 20513300 51110 REGULAR SALARIES&WAGES 263,580 230,315 277,233 192,649 301,605 331,712 461,706 20513300 51120 NON-REGULAR SALARIES&WAGES 90 19,234 - - - - - 20513300 51130 OVERTIME SALARIES&WAGES 78 7,077 3,953 4,621 10,000 5,178 5,000 20513300 51150 ACCRUED SALARIES&BENEFITS 5,752 - 3,540 (1,068) - - - 20513300 51210 RETIREMENT(PERS) 62,316 66,090 67,496 53,584 89,219 96,017 149,996 20513300 51220 INSURANCE 60,078 71,089 64,914 59,997 58,240 67,924 100,058 20513300 51230 WORKERS COMPENSATION 11,567 13,923 18,405 10,820 15,020 16,385 27,149 20513300 51240 MEDICARE 3,943 3,845 3,903 3,319 5,142 5,683 8,114 20513300 51250 UNEMPLOYMENT 2,808 2,631 3,368 2,576 3,553 3,925 5,606 20513300 51260 FICA 6 - 32 - - - - 20513300 51290 CELL PHONE STIPEND - - 70 76 588 591 418 20513300 52100 CONTRACTED SERVICES 32,339 61,387 58,825 71,847 144,165 100,325 107,900 20513300 54100 SUPPLIES 23,967 25,443 18,675 15,049 10,000 20,000 14,500 20513300 54101 POSTAGE 54,697 55,500 61,543 67,354 45,000 50,000 46,000 20513300 55100 TELEPHONE 2,565 2,700 2,755 2,890 2,700 2,700 2,900 20513300 56120 EQUIPMENT MAINTENANCE&REPAIR 7,369 8,863 6,904 6,523 7,176 5,000 500 20513300 57100 CONFERENCE&TRAINING 242 - 2,390 (16) 4,500 500 2,000 20513300 61100 GENERAL GOVERNMENT ALLOCATION 128,074 174,637 196,139 - - - - 20513300 61200 PURCHASING ALLOCATION 16,626 19,685 18,114 - - - - 20513300 61410 RENT ALLOCATION 4,611 4,611 4,611 - - - 20513300 61420 BUILDING MAINTENANCE ALLOCATION 14,891 15,536 15,737 15,638 - - 18,978 20513300 61422 IT ALLOCATION - - - - 22,670 22,670 44,429 20513300 61425 UTILITIES ALLOCATION 2,951 2,988 2,988 3,504 - - 3,342 20513300 61500 INSURANCE ALLOCATION 7,676 7,809 7,809 - - - - 20513300 Total 701,613 793,363 839,405 513,974 719,578 728,610 998,596 WATER METER READING EXPENSES 20524412 51110 REGULAR SALARIES&WAGES 48,469 53,993 51,416 51,425 54,073 54,042 56,173 20524412 51120 NON-REGULAR SALARIES&WAGES 5,902 14,616 8,970 7,193 15,056 7,876 15,056 20524412 51130 OVERTIME SALARIES&WAGES 70 - 6 - - - - 1-15 Billing and Collections Internal Service Fund Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year-End Budget ORG OW DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 20524412 51210 RETIREMENT(PERS) 11,366 13,562 11,780 15,816 20,502 17,595 23,140 20524412 51220 INSURANCE 9,641 13,674 11,561 12,302 12,260 12,658 13,463 20524412 51230 WORKERS COMPENSATION 2,326 3,602 3,845 2,991 3,450 3,164 4,116 20524412 51240 MEDICARE 813 995 774 943 1,178 1,031 1,226 20524412 51250 UNEMPLOYMENT 565 686 703 712 814 748 846 20524412 51260 FICA 366 906 463 - - - - 20524412 51290 CELL PHONE STIPEND - - 152 272 212 214 212 20524412 54100 SUPPLIES 1,293 2,000 2,326 1,100 2,000 2,000 2,000 20524412 55100 TELEPHONE 201 250 - - - - - 20524412 56110 CITY GARAGE-PARTS 39 21 - - - - - 20524412 56111 CITY GARAGE-LABOR 1,042 572 - - - - - 20524412 56120 EQUIPMENT MAINTENANCE&REPAIR 1,751 2,200 2,070 2,109 2,500 2,500 2,500 20524412 56130 EXTERNAL SERVICES 296 500 622 303 600 600 600 20524412 56210 FUEL&FLUIDS 584 600 679 501 600 519 600 20524412 61422 IT ALLOCATION - - - - 7,103 7,103 8,558 20524412 Total 84,724 108,177 95,367 95,666 120,348 110,050 128,490 ELECTRIC METER READING EXPENSES 20526430 51110 REGULAR SALARIES&WAGES 83,976 91,756 88,642 89,834 81,107 80,654 84,259 20526430 51120 NON-REGULAR SALARIES&WAGES 8,854 21,924 13,455 10,790 22,584 11,815 22,584 20526430 51130 OVERTIME SALARIES&WAGES 104 - 9 - - - - 20526430 51210 RETIREMENT(PERS) 19,728 23,046 20,693 27,601 30,755 26,273 34,712 20526430 51220 INSURANCE 16,329 22,216 17,637 18,454 18,389 18,988 20,194 20526430 51230 WORKERS COMPENSATION 4,022 5,968 6,419 5,023 5,181 4,728 6,180 20526430 51240 MEDICARE 1,407 1,648 1,335 1,522 1,774 1,540 1,845 20526430 51250 UNEMPLOYMENT 976 1,138 1,174 1,196 1,228 1,118 1,278 20526430 51260 FICA 549 1,360 695 - - - - 20526430 51290 CELL PHONE STIPEND - - 313 493 318 322 318 20526430 55100 TELEPHONE 667 850 - - - - - 20526430 55210 UTILITIES 1,593 - - - - - - 20526430 56110 CITY GARAGE-PARTS 1,625 1,451 1,627 1,500 - - - 20526430 56111 CITY GARAGE-LABOR 43,399 38,738 43,431 40,000 - - - 20526430 56120 EQUIPMENT MAINTENANCE&REPAIR - 2,500 2,005 2,086 2,500 1,000 2,000 20526430 56130 EXTERNAL SERVICES 24,169 20,088 - - 750 500 500 20526430 56210 FUEL&FLUIDS 30,423 32,000 - - 2,000 200 200 20526430 57100 CONFERENCE&TRAINING 5,352 5,562 - - 5,500 5,500 5,500 20526430 61422 IT ALLOCATION - - - - 7,103 7,103 8,558 20526430 Total 243,173 270,245 197,435 198,499 179,189 159,741 188,128 UTILITY BILLING TRANSFERS 20513300 94400 DEPRECIATION 3,922 3,922 3,922 3,922 - 3,922 3,922 20513300 95220 TRANSFER TO FIXED ASSET FUND - - - - 120,684 - 20513300 Total 3,922 3,922 3,922 3,922 120,684 3,922 3,922 Total Billing and Collections $ 1,033,434 $ 1,200,707 $ 1,146,344 $ 822,573 $ 1,139,799 $ 1,014,523 $ 1,329,136 1-16 BUDGET DETAIL BILLING&COLLECTIONS FISCAL YEAR 2016-17 ACCOUNT NO.20513300 DEPARTMENT REQUEST 51110 Salaries, Regular $ 461,706 Finance Director(0.475 Accounting,0.05 Purchasing) 0.475 Finance Controller(0.475 Accounting,0.05 Purchasing) 0.475 Revenue Manager(0.10 Accounting) 0.90 Customer Service Representative III (2) 2.00 Customer Service Representative!! (3) 3.00 Customer Service Representative I 1.00 Total FTE 7.85 51130 Salaries,Overtime $ 5,000 Employee Benefits $ 291,341 51210 Retirement(PERS) $149,996 51220 Insurance $100,058 51230 Workers Compensation Insurance $ 27,149 51240 Medicare $ 8,114 51250 Unemployment Insurance $ 5,606 51290 Cell Phone Stipend $ 418 52100 Contractual Services $ 107,900 System maintenance fees. $ 63,000 Business license services. $ 28,000 Printing and mailing services. $ 14,000 Credit reporting services. $ 2,800 Shredding services. $ 100 54100 Supplies $ 14,500 Computer paper and pre-printed forms(business licenses,utility billing statement,final notices,applications and envelopes)and printer and miscellaneous supplies. 54101 Postage $ 46,000 55100 Telephone $ 2,900 Land line and Fax. 56120 Equipment Maintenance&Repair $ 500 Miscellaneous repairs of office equipment. 57100 Conference&Training $ 2,000 61420 Building Maintenance Allocation $ 18,978 Share of maintenance for Civic Center facility. 61422 IT Allocation $ 44,429 Share of Information Technology Services. 61425 Utilities Allocation $ 3,342 Share of Civic Center Utilities. DEPARTMENT TOTAL 20513300 $ 998,596 ACCOUNT NO.20514000 52150 Legal Services/Expenses $ 10,000 FUND TOTAL $ 1,008,596 1-17 BUDGET DETAIL WATER METER READING FISCAL YEAR 2016-17 ACCOUNT NO. 20524412 DEPARTMENT REQUEST 51110 Salaries, Regular $ 56,173 Utility Services Team Leader(0.60 Electric Meter Reading) 0.40 Meter Reader(0.60 Electric Meter Reading) 0.40 Meter Reader- Part-time, 32-Hour(0.48 Electric Meter Reading) 0.32 Total FTE 1.12 51120 Non-Regular Salaries $ 15,056 Meter Readers/On-Call (2,000 Hours)(0.58 Electric Meter Reading) 0.38 Total FTE 0.38 Employee Benefits $ 43,003 51210 Retirement(PERS) $ 23,140 51220 Insurance $ 13,463 51230 Workers Compensation Insurance $ 4,116 51240 Medicare $ 1,226 51250 Unemployment Insurance $ 846 51290 Cell Phone Stipend $ 212 54100 Supplies $ 2,000 56120 Equipment Maintenance& Repair $ 2,500 Miscellaneous repairs. $ 2,500 56130 External Services $ 600 56210 Fuel & Fluids $ 600 61422 IT Allocation $ 8,558 DEPARTMENT TOTAL 20524412 $ 128,490 1-18 BUDGET DETAIL ELECTRIC METER READING FISCAL YEAR 2016-17 ACCOUNT NO. 20526430 DEPARTMENT REQUEST 51110 Salaries, Regular $ 84,259 Utility Services Team Leader(0.40 Water Meter Reading) 0.60 Meter Reader(0.40 Water Meter Reading) 0.60 Meter Reader- Part-time, 32-Hour(0.32 Water Meter Reading) 0.48 Total FTE 1.68 51120 Non-Regular Salaries $ 22,584 Meter Readers/On-Call (2,000 Hours)(0.38 Water Meter Reading) 0.58 Total FTE 0.58 Employee Benefits $ 64,527 51210 Retirement(PERS) $ 34,712 51220 Insurance $ 20,194 51230 Workers Compensation Insurance $ 6,180 51240 Medicare $ 1,845 51250 Unemployment Insurance $ 1,278 51290 Cell Phone Stipend $ 318 56120 Equipment Maintenance& Repair $ 2,000 Miscellaneous repairs. $ 2,000 56130 External Services $ 500 56210 Fuel & Fluids $ 200 57100 Conference and Training $ 5,500 61422 IT Allocation $ 8,558 DEPARTMENT TOTAL 20526430 $ 188,128 1-19 BiUingand CoUections |nterna| ServioeFundExpenses 61,400,000 $1,325,794 $1,200,707 s01'200,000 $1,146,344 $1,03 $1'non'noo 0000000000000000wommoN 0.00.0 $uno'noo i Fir.;;a;;4o,„,„:u/cw,„,,e,n,„,aamm Laia_mWiaterMeter nsaumm 0600,000 oanassassasaaa 66, 2662666667, ��mononnand Collections —m—nrtal :*m\non ,$0,aamwmanOUNNONNONONSUggamow"''' ,0! $zno,noo = $- ==.~.^^=` = .'^^~=== ===',.===`.'^=====^.====,^^.~~ xcmalpv Actual FY Actual FY »cmalpv Estimated ouametpv 2017 2013 2014 2019 vearsnuIlillY zoo 2016 "rjr City of Ukiah DISPATCH CENTER INTERNAL SERVICE FUND Fiscal Year 2016-17 20620231 Ukiah Dispatch Center 20620232 Ft. Bragg Dispatch Center BREIF DEPARTMENT AND/OR DIVISION OVERVIEW: Provide dispatching services for Police, Fire, Emergency(911), Electric, Water, Sewer and other City of Ukiah functions. MAJOR ACCOMPLISHMENTS FOR FY 2015-16: • Continued Priority Dispatching System. • Continued Supporting City of Fort Bragg Dispatching Contract. • Continued Supporting Cal Fire Dispatching Contract. • Finished Implementation of Cloud-Base 911 System and County-wide Regional Radio System. • Worked with new expanded City Video Network and Child Exchange Location. PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • Begin planning phase of text to 911 implementation. • Continue Fort Bragg and Cal Fire Dispatch Contracts. • Replace 2 Dispatch Chairs and Supervisor Computer. SIGNIFICANT CHANGES: • None. 1-21 Dispatch Center Internal Service Fund Summary UpcIlate i 7/22/16 Estimated Difference from Estimated Actual Actual Actual Actual Budget Year-End Budget Year-End 2016 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ Revenues and Other Sources: Charges for Services: Fort Bragg 296,415 318,079 341,637 309,785 324,975 324,975 327,386 2,411 1% Sewer Fund 10,000 10,000 10,000 10,000 10,000 10,000 14,597 4,597 46% Electric Fund 20,000 20,000 20,000 20,000 20,000 20,000 43,004 23,004 115% Water Fund 10,000 10,000 10,000 10,000 10,000 10,000 14,597 4,597 46% Public Safety 768,514 833,727 793,473 799,026 687,987 687,987 657,646 (30,341) -4% Interest on Investments 1,605 1,722 3,085 288 - - - - 0% Total Revenues 1,106,534 1,193,528 1,178,195 1,149,099 1,052,962 1,052,962 1,057,230 4,268 0% Transfer from Fixed Asset Fund - - - 36,370 - - - - 0% Total Revenues and Other Sources 1,106,534 1,193,528 1,178,195 1,185,469 1,052,962 1,052,962 1,057,230 $ 4,268 0% Expenses and Other Uses: Dispatch: Ukiah Dispatch Operations 790,762 872,539 841,680 765,090 618,533 823,986 786,243 $ (37,743) -5% Ukiah Dispatch Depreciation 22,871 - 22,871 22,871 - 22,900 49,400 26,500 0% Ukiah Dispatch Lease Payments 410 420 370 367 420 432 420 (12) -3% Fort Bragg Dispatch 318,177 291,905 287,681 302,808 301,540 312,418 320,386 7,968 3% Total Dispatch Center Operating Expenses 1,132,220 1,164,864 1,152,602 1,091,136 920,493 1,159,736 1,156,449 $ (3,287) 0% Capital Equipment - - - 46,148 - 186,000 - (186,000) 0% Transfers-To Equipment fund Ft Bragg Dispatch 7,000 7,000 7,000 7,000 7,000 7,000 7,000 $ - 0% Total Expenses and Other Uses :1,139,220 1,171,864, 1,159,602 1,144,284 927,493 1,352,736 1,163,449 $ (189,287) -14% Total Net Surplus(Deficit) $ (32,686) $ 21,664 $ 18,592 $ 41,184 $ 125,469 $ (299,774) $ (106,219) Beginning Net Position 262,680 281,272 322,457 322,457 22,683 Adjustments - - - Ending Net Position $ 281,272 $ 322,457 $ 447,926 $ 22,683 $ (83,536) Allocation of Net Position Investment in Capital Assets 114,813 91,942 - 255,042 205,642 Deferred Noncurrent Liabilities (47,285) (53,177) - (53,177) (53,177) Reserve - - - - - Working Capital 213,744 283,691 - (179,182) (236,001) Total Net Position $ 281,272 $ 322,456 $ - $ 22,683 $ (83,536) 1-22 Dispatch Center Internal Service Fund Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 DISPATCH FUND REVENUE 20600000 44221 CHARGES TO FORT BRAGG (296,415) (318,079) (341,637) (309,785) (324,975) (324,975) (327,386) 20600000 44266 CHARGES TO SEWER FUND (10,000) (10,000) (10,000) (10,000) (10,000) (10,000) (14,597) 20600000 44270 CHARGES TO ELECTRIC FUND (20,000) (20,000) (20,000) (20,000) (20,000) (20,000) (43,004) 20600000 44272 CHARGES TO WATER FUND (10,000) (10,000) (10,000) (10,000) (10,000) (10,000) (14,597) 20600000 44279 CHARGES TO PUBLIC SAFETY (768,514) (833,727) (793,473) (799,026) (687,987) (687,987) (657,646) 20600000 46110 INTEREST ON INVESTMENTS (1,605) (1,722) (3,085) (288) - - - 20600000 91220 TRANSFER FROM FIXED ASSET FUND - - - (36,370) 20600000 Total (1,106,534) (1,193,528) (1,178,195) (1,185,469) (1,052,962) (1,052,962) (1,057,230) UKIAH DISPATCH EXPENSES 20620231 51110 REGULAR SALARIES&WAGES 414,639 437,726 292,433 295,587 340,252 377,678 363,753 20620231 51130 OVERTIME SALARIES&WAGES 63,469 24,768 58,758 59,231 60,000 82,700 57,500 20620231 51150 ACCRUED SALARIES&BENEFITS (23,867) - (760) 4,487 - - - 20620231 51210 RETIREMENT(PERS) 126,148 146,063 103,911 109,720 145,000 127,855 20620231 51220 INSURANCE 84,353 120,230 54,569 54,638 65,808 74,966 78,013 20620231 51230 WORKERS COMPENSATION 20,197 24,281 21,632 17,106 17,196 19,458 21,429 20620231 51240 MEDICARE 6,026 6,704 4,686 5,221 5,890 7,704 6,408 20620231 51250 UNEMPLOYMENT 4,902 4,379 3,961 4,095 4,068 5,485 4,419 20620231 51270 UNIFORM ALLOWANCE 222 500 102 100 - 100 - 20620231 51290 CELL PHONE STIPEND - - 45 42 420 41 - 20620231 52100 CONTRACTED SERVICES 34,745 31,400 216,211 162,927 67,245 53,200 67,246 20620231 54100 SUPPLIES 4,134 4,000 4,673 39,306 4,000 4,000 4,000 20620231 54320 SOFTWARE - - 5,000 5,000 5,000 5,000 - 20620231 55100 TELEPHONE 5,851 5,000 4,405 5,676 5,000 5,000 5,000 20620231 55210 UTILITIES 559 1,200 584 675 1,200 1,200 1,200 20620231 56120 EQUIPMENT MAINTENANCE&REPAIR - 1,000 985 922 4,200 4,200 4,200 20620231 57100 CONFERENCE&TRAINING 2,272 4,000 3,908 125 4,000 4,000 4,000 20620231 57300 MEMBERSHIPS&SUBSCRIPTIONS 228 250 232 232 250 250 250 20620231 61100 GENERAL GOVERNMENT ALLOCATION 39,570 53,431 58,771 - - - - 20620231 61200 PURCHASING ALLOCATION 955 1,130 1,098 - - - - 20620231 61500 INSURANCE ALLOCATION 6,358 6,477 6,477 - - - - 20620231 62100 IT ALLOCATION - - - - 34,004 34,004 40,970 20620231 Total 790,762 872,539 841,680 765,090 618,533 823,986 786,243 UKIAH DISPATCH FIXED ASSETS 20620231 80100 MACHINERY&EQUIPMENT - - - 46,148 - 186,000 - 20620231 Total - - - 46,148 - 186,000 - UKIAH DISPATCH OTHER AND TRANSFERS 20620231 94400 DEPRECIATION 22,871 - 22,871 22,871 - 22,900 49,400 20620231 94500 LEASE PAYMENTS 410 420 370 367 420 432 420 20620231 95220 TRANSFER TO FIXED ASSET FUND - - - - - - - 20620231 Total 23,281 420 23,241 23,238 420 23,332 49,820 Total Ukiah Dispatch Expenses 814,043 872,959 864,921 834,476 618,953 1,033,318 836,063 FT BRAGG DISPATCH EXPENSES 20620232 51110 REGULAR SALARIES&WAGES 177,762 162,761 163,641 169,577 169,271 187,382 183,720 20620232 51130 OVERTIME SALARIES&WAGES 23,995 11,386 15,451 22,664 25,000 21,278 34,500 20620232 51140 STAND-BY SALARIES&WAGES - - - 74 - - - 20620232 51150 ACCRUED SALARIES&BENEFITS - - 3,317 1,406 - - - 20620232 51210 RETIREMENT(PERS) 57,023 53,838 56,051 61,330 64,553 68,171 64,575 20620232 51220 INSURANCE 41,239 46,125 31,189 31,145 26,212 17,796 19,320 20620232 51230 WORKERS COMPENSATION 8,630 9,143 11,224 9,395 8,288 8,777 9,869 20620232 51240 MEDICARE 2,950 2,524 2,533 2,977 2,836 3,305 2,946 20620232 51250 UNEMPLOYMENT 2,095 1,628 2,056 2,243 1,960 2,284 2,036 20620232 51290 CELL PHONE STIPEND - - 843 843 420 425 420 20620232 55100 TELEPHONE 1,535 1,500 1,200 - - - - 20620232 57100 CONFERENCE&TRAINING 2,949 3,000 177 1,155 3,000 3,000 3,000 20620232 Total 318,177 291,905 287,681 302,808 301,540 312,418 320,386 FT BRAGG DISPATCH OTHER AND TRANSFERS 20620232 94301 TRANSFERS TO RESERVES 7,000 7,000 7,000 20620232 95220 TRANSFER TO EQUIP FUND-FT BRAGG - - - 7,000 7,000 7,000 7,000 20620232 Total 7,000 7,000 7,000 7,000 7,000 7,000 7,000 Total Ft.Bragg Dispatch Expenses 325,177 298,905 294,681 309,808 308,540 319,418 327,386 Total Dispatch Expenses 1,139,220 1,171,864 1,159,602 1,144,284 927,493 1,352,736 1,163,449 1-23 BUDGET DETAIL DISPATCH CENTER FUND-UKIAH FISCAL YEAR 2016-17 ACCOUNT NO.20620231 DEPARTMENT REQUEST 51110 Salaries, Regular $ 363,753 Communications and Records Manager 1.00 Senior/Clerk Dispatchers(5) 5.00 Total FTE 6.00 51130 Salaries,Overtime $ 57,500 Employee Benefits $ 238,124 51210 Retirement(PERS) $ 127,855 51220 Insurance $ 78,013 51230 Workers Compensation Insurance $ 21,429 51240 Medicare $ 6,408 51250 Unemployment Insurance $ 4,419 51290 Cell Phone Stipend $ - 52100 Contractual Services $ 67,246 Maintenance and repairs to printers,copiers&other equipment $ 16,900 SLA Agreement $ 4,620 Tritech $ 31,686 Annual CLIPS support $ 7,683 Voice Recorder maintenance $ 700 911 System maintenance $ 3,804 Cloud router $ 868 Annual maintenance of MDTs $ 985 54100 Supplies $ 4,000 Operational supplies,printing supplies,document shredding&computer maintenance. 55100 CLETS&Telephone $ 5,000 CLETS line fees,wide area network access,allocated telephone costs. 55210 Utilities $ 1,200 Dispatch's share of radio room/antenna utilities. 56120 Equipment Maintenance&Repair $ 4,200 Repair and maintenance of telephones,radio equipment,headsets&printers. One time purchase of wireless headsets. 57100 Conference&Training $ 4,000 Emergency Dispatch bi-annual recertification,annual user conference,miscellaneous training including POST require courses. 57300 Memberships&Subscriptions $ 250 Publications,Lake/Mendocino Haines Directory. 61422 IT Allocation $ 40,970 Share of Information Technology services. 94500 Lease Payments $ 420 Dispatch's share of photocopier purchase and maintenance. DEPARTMENT TOTAL 20620231 $ 786,663 1-24 BUDGET DETAIL DISPATCH CENTER FUND-FT. BRAGG FISCAL YEAR 2016-17 ACCOUNT NO.20620232 DEPARTMENT REQUEST 51110 Salaries, Regular $ 183,720 Senior/Clerk Dispatchers(3) 3.00 Total FTE 3.00 51130 Salaries,Overtime $ 34,500 Employee Benefits $ 99,166 51210 Retirement(PERS) $ 64,575 51220 Insurance $ 19,320 51230 Workers Compensation Insurance $ 9,869 51240 Medicare $ 2,946 51250 Unemployment Insurance $ 2,036 51290 Cell Phone Stipend $ 420 57100 Conference&Training $ 3,000 Emergency Dispatch bi-annual recertification,annual user conference,miscellaneous PERS Unfunded Liability. 95220 Transfer to Fixed Asset Account $ 7,000 DEPARTMENT TOTAL 20620232 $ 327,386 1-25 Dispatch t1 r Intlernal ServiceExpenses $1,600,000 $1,400,000 $1,352,736 ' 1,2C1C1,000 $1,13 ,22 $1,171,864 $1,15 ,602 $1,163,449 $1,000,000 $1,144,28 4 ali $800,000 r„,r,wga w;orirRW84 ii�,550,,,,, rrrrAte ann�nar�,n ' ��1 '�,naua�^Naflf�Rf���rawJm�rnJnr r r /i / ah, Lir/ rm��////' / � �m�r���� ^,�, 1� �Ft. Bragg Dispatch //� VgIUJI<iah Dispatch $6fJfJ,fJfJfJ 1/y i/ff 1 4,„„, /r liii Total 6400,000 I lit iii $200,000 Actual FY Actual FY Actual FY Actual FY Estimated Budget FY 2012 2013 2014 2015 Year-End FY 2017 2016 1-26 l „ 'w City of Ukiah BUILDING & MAINTENANCE INTERNAL SERVICE FUND BUDGET Fiscal Year 2016-17 20822500 Building & Maintenance BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: Building maintenance operations for Civic Center and Annex Facility, including ongoing preventative, emergency repair, and maintenance services. Division also provides general support for other buildings and facilities under the operation of the City. MAJOR ACCOMPLISHMENTS FOR FY 2015-16: • Continue to maintain all City buildings and facilities. • Supported special events and community activities. • Provided support services for various departments as needed. • Completed emergency power backup project for emergency operation of the Civic Center. • Implemented an online facility maintenance program to enhance service and track jobs. PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • Provide building and facility maintenance. • Coordinate and assist with Capital Improvement Projects as listed in the budget. • Provide staffing for special events as needed. • Develop schedule for major Capital Projects. • Develop schedule for routine maintenance procedures. • Evaluate HVAC systems and replace any failing units. SIGNIFICANT CHANGES: • No significant operational changes. • Capital Projects for the year including Annex facia, front entry repair(tile), and front lobby counter/workspace. 1-27 Building Maintenance Internal Service Fund Summary pr°`r` °7/22116 Estimated Difference from Estimated Actual Actual Actual Actual Budget Year-End Budget Year-End 2016 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ Y. Revenues and Other Sources:[11 Charges for Services(21 Allocated Utility Costs $ - $ 79,161 $ 90,547 $ 91,982 $ - $ - $ - $ - 0% Allocated Grounds Maintenance 394,567 - 417,313 409,876 - - - - 0% Charges to General Fund 78,186 411,650 - - 180,003 180,003 166,109 (13,894) -8% Charges to Wastewater Fund - - - - 14,926 14,926 15,925 999 7% Charges to Billing&Collections - - - - - - 18,978 18,978 100% Charges to Electric Fund - - - - 47,703 47,703 50,660 2,957 6% Charges to Water Fund - - - - 14,858 14,858 16,078 1,220 8% Charges Public Safety Fund - - - - 283,417 283,417 294,498 11,081 4% Miscellaneous Receipts - - - - 42,000 - - - 0% $ 472,753 $ 490,811 $ 507,860 $ 501,858 $ 582,907 $ 540,907 $ 562,248 $ 21,341 4% Transfers In From Other Funds From Equipment Fund - - - - - - 120,000 120,000 100% Total Revenues and Other Sources $ 472,753 $ 490,811 $ 507,860 $ 501,858 $ 582,907 $ 540,907 $ 682,248 $ 141,341 26% Expenses and Other Uses:[11 Building Maintenance $ 476,576 $ 615,820 $ 508,705 $ 467,556 $ 512,357 $ 497,027 $ 567,656 $ 70,629 14% Corporation Yard 27,428 50,331 42,906 60,035 70,550 93,416 79,412 $ (14,004) -15% Expenses 504,004 666,151 551,611 527,590 582,907 590,443 647,068 56,625 10% Transfers Out to Other funds - - - - - - - - 0% Capital Improvements and equipment - - - - - - 120,000 120,000 100% Total Expenses and Other Uses $ 504,004 $ 666,151 $ 551,611', $ 527,590 $ 582907 $ 590,443 $ 767,068 $ 176,625 30 Total Net Surplus(Deficit) $ (31,251) $ (175,340) $ (43,751) $ (25,732) $ - $ (49,536) $ (84,820) Beginning Net Position - - (49,536) Adjustments - - - Ending Net Position $ - $ (49,536) $ (134,356) Allocation of Net Position Investment in Capital Assets - - - Deferred Noncurrent Liabilities - - - Reserve - - - Working Capital - (49,536) (134,356) Total Net Position $ - $ (49,536) $ (134,356) [1]Building Maintenance is an Internal Services Fund as part of the City's Cost Allocation Plan.This includes maintenance of all City facilities and the Corporation Yard. Costs are allocated to other funds on the basis of square footage use of the departments for the Civic Center and Corporation Yard.Prior to FY FY 2016,these costs were included in the General Fund and the gray highlights those years are included on this schedule for comparison purposes only. [2]Charges to the various funds are combined From the detail for the Building Maintenance and Corporation Yard activities 1-28 Building Maintenance Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 BUILDING MAINTENANCE REVENUES 20822500 44294 ALLOCATED UTILITY COSTS - (79,161) (90,547) (91,982) - - - 20822500 44295 ALLOCATED GROUNDS MAINTENANCE (394,567) - (417,313) (409,876) - - - 20822500 44261 CHARGES TO GENERAL FUND (78,186) (411,650) - - (165,637) (165,637) (149,901) 20822500 44266 CHARGES TO WASTEWATER FUND - - - - (4,097) (4,097) (3,708) 20822500 44269 CHARGES TO BILLING&COLLECTIONS - - - - - - (18,978) 20822500 44270 CHARGES TO ELECTRIC FUND - - - - (14,145) (14,145) (12,801) 20822500 44272 CHARGES TO WATER FUND - - - - (3,061) (3,061) (2,769) 20822500 44279 CHARGES TO PUBLIC SAFETY - - - - (283,417) (283,417) (294,498) 20822500 48110 MISCELLANEOUS RECEIPTS - - - - (42,000) - - 20822500 Total Operating Revenues (472,753) (490,811) (507,860) (501,858) (512,357) (470,357) (482,655) OTHER SOURCES AND TRANSFERS IN FROM OTHER FUNDS TRANSFER IN FROM EQUIPMENT FUND (120,000) TOTAL REVENUES AND TRANSFERS IN (472,753) (490,811) (507,860) (501,858) (512,357) (470,357) (602,655) BUILDING MAINTENANCE EXPENSES 20822500 51110 REGULAR SALARIES&WAGES 167,315 177,757 173,970 162,190 179,936 183,613 209,964 20822500 51120 NON-REGULAR SALARIES&WAGES - - 518 679 749 614 720 20822500 51130 OVERTIME SALARIES&WAGES 2,973 5,145 4,017 4,584 5,000 4,526 5,000 20822500 51150 ACCRUED SALARIES&BENEFITS 3,823 - 3,345 4,855 - - - 20822500 51210 RETIREMENT(PERS) 39,388 44,647 44,936 45,404 54,008 51,060 63,425 20822500 51220 INSURANCE 40,376 45,541 41,571 39,780 42,825 43,795 40,267 20822500 51230 WORKERS COMP 7,273 9,602 11,677 8,747 9,420 9,704 12,237 20822500 51240 MEDICARE 2,474 2,653 2,380 2,667 3,215 3,372 3,642 20822500 51250 UNEMPLOYMENT 1,765 1,778 2,136 4084 2,230 4339 2,525 20822500 51260 FICA 10 - 66 48 45 46 45 20822500 51290 CELL PHONE STIPEND - - 1,318 1,157 1,174 1,354 1,311 20822500 52100 CONTRACTED SERVICES 21,358 32,000 15,892 15,844 16,000 35,000 16,000 20822500 52180 SECURITY SERVICES 748 800 690 968 1,200 1,200 1,200 20822500 54100 SUPPLIES 21,267 19,000 31,864 17,197 26,000 20,000 26,000 20822500 54102 SMALL TOOLS 2,117 7,000 8,278 3,073 4,000 2,000 4,000 20822500 55100 TELEPHONE 1,694 2,000 465 576 401 700 700 20822500 55210 UTILITIES - 81,000 94,266 82,378 85,000 66,000 85,000 20822500 56110 CITY GARAGE-PARTS 130 305 299 301 - - 2,204 20822500 56111 CITY GARAGE-LABOR 3,472 8,148 7,993 12,592 - - 8,835 20822500 56120 EQUIPMENT MAINTENANCE&REPAIR 1,414 1,500 10,388 5,312 13,000 5,000 13,000 20822500 56130 EXTERNAL SERVICES 3,203 3,000 2,771 5,601 4,000 4,000 4,000 20822500 56210 FUEL&FLUIDS 6,770 5,000 3,926 3,206 5,000 5,000 5,000 20822500 56300 BUILDING MAINTENANCE&REPAIR 31,701 27,000 28,391 45,323 30,000 30,000 30,000 20822500 57100 CONFERENCE&TRAINING - 500 961 - 1,500 200 1,500 20822500 57300 MEMBERSHIPS&SUBSCRIPTIONS - - 150 150 150 - 150 20822500 61410 RENT ALLOCATION - 2,838 2,838 2,838 - - - 20822500 61425 UTILITIES ALLOCATION 67,985 - - - - - - 20822500 61422 IT ALLOCATION - - - - 18,060 18,060 21,759 20822500 61500 INSURANCE ALLOCATION 13,307 13,597 13,597 - 9,444 9,444 9,172 20822500 94500 LEASE PAYMENTS 5,230 - - - - - - 20822500 95220 TRANSFER TO FIXED ASSET FUND 30,784 125,009 - - - - 20822500 Total Operating Expenses 476,576 615,820 508,705 467,556 512,357 497,027 567,656 OTHER USES AND TRANSFERS OUT TO OTHER FUNDS Total Other Uses and Transfers Out - - - - - - - CAPTIAL IMPROVEMENTS AND EQUIPMENT Civic Center Facility Improvements 120,000 Total Capital Improvements and Equipment - - - - - - 120,000 Total Building Maintenance Expenses 476,576 615,820 508,705 467,556 512,357 497,027 687,656 1-29 BUDGET DETAIL BUILDING MAINTENANCE FISCAL YEAR 2016-17 ACCOUNT NO.20822500 DEPARTMENT REQUEST 51110 Salaries, Regular $ 209,964 Community Service Administrator(0.45 Recreation Admin.,0.30 Parks,0.05 Museum,0.05 0.10 Conference Center,0.05 Golf) Facilities Administrator(0.025 Economic Dev.,0.475 Conference Center) 0.50 Building/Facilities Leadworker 1.00 Building&Grounds Specialist 1.00 Facility Attendant-Part-time,32-Hour(0.10 Museum) 0.70 Facility Attendant-Part-time,32-Hour 0.80 Receptionist/Clerk(0.30 Admin Support,0.10 Parks,0.30 Recreation Admin.) 0.30 Total FTE 4.40 51120 Non-Regular Salaries $ 720 Community Services Assistant(960 Hours)(0.23 Admin Support,0.07 Recreation Admin.,0.07 0.02 Parks,0.07 Golf) Total FTE 0.02 51130 Salaries,Overtime $ 5,000 Employee Benefits $ 123,452 51210 Retirement(PERS) $ 63,425 51220 Insurance $ 40,267 51230 Workers Compensation Insurance $ 12,237 51240 Medicare $ 3,642 51250 Unemployment Insurance $ 2,525 51260 FICA $ 45 51290 Cell Phone Stipend $ 1,311 52100 Contractual Services $ 16,000 Contract services for building operations;contract for carpet cleaning services,and other $ 15,000 various maintenance services. Recreation software cost(Total cost shared with Recreation, UVCC,ARRC). $ 1,000 52180 Security Services $ 1,200 Security alarms,fire alarms,vault/halon system,and appropriate monitoring services. 54100 Supplies $ 26,000 Routine maintenance requirements and janitorial operation of the Civic Center. Building and facilities maintenance;general custodial maintenance supplies,including cleaning materials,paper goods,light bulbs,floor cleaners,and miscellaneous building supplies. 54102 Small Tools $ 4,000 Small tools such as drills,saws,small electrical hand tools and bits generally under$500. 55100 Telephone $ 700 Land line and Fax. 55210 Utilities $ 85,000 Civic Center utilities;major portion distributed through Reimbursable Credit to departments and funds located within the Civic Center. 56110 City Garage-Parts $ 2,204 Annual allocation for City Garage parts for building maintenance vehicles and equipment. 56111 City Garage-Labor $ 8,835 1-30 Annual allocation for City Garage labor for building maintenance vehicles and equipment. 56120 Equipment Maintenance&Repair $ 13,000 Ongoing maintenance of Civic Center equipment including HVAC systems,alarm systems, generator and electrical systems. 56130 External Services $ 4,000 External services and outside parts for vehicles/equipment. 56120 Fuel&Fluids $ 5,000 Fuel for vehicles and equipment. 56300 Building Maintenance&Repair $ 30,000 Maintenance and repairs for the Civic Center building systems such as HVAC,repairs to building interior and exterior,pest control services,repairs to security systems,fire suppression, and other various repairs. 57100 Conference&Training $ 1,500 Bucket truck training and other training programs. 57300 Memberships&Subscriptions $ 150 61422 IT Allocation $ 21,759 Share of Information Technology services. 61500 Insurance Allocation $ 9,172 Share of the Citywide costs of:General Liability, Liability claims&investigation, Property. DEPARTMENT TOTAL 20822500 $ 567,656 1-31 Building Maintenance Internal Service Fund Corporation Yard Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 CORPORATION YARD REVENUES 20824300 44293 ALLOCATED CORP YARD COSTS - - (69,867) (92,776) - - - 20824300 44299 GENERAL GOVERNMENT CHARGES (32,156) (100,799) - - - - - 20824300 44261 CHARGES TO GENERAL FUND - - - - (14,366) (14,366) (16,208) 20824300 44264 CHARGES TO GARAGE FUND - - - - - - - 20824300 44266 CHARGES TO WASTEWATER FUND - - - - (10,829) (10,829) (12,217) 20824300 44270 CHARGES TO ELECTRIC FUND - - - - (33,558) (33,558) (37,859) 20824300 44272 CHARGES TO WATER FUND - - - - (11,797) (11,797) (13,309) 20824300 Total (32,156) (100,799) (69,867) (92,776) (70,550) (70,550) (79,593) CORPORATION YARD EXPENSES 20824300 51110 REGULAR SALARIES&WAGES 4,532 10,464 10,703 19,006 27,119 30,403 25,363 20824300 51130 OVERTIME SALARIES&WAGES - - - 190 - 1,673 1,400 20824300 51150 ACCRUED SALARIES&BENEFITS (48) - 48 (329) - - - 20824300 51210 RETIREMENT(PERS) 1,063 2,744 2,828 5,336 8,123 9,101 8,102 20824300 51220 INSURANCE 606 1,381 338 1,848 2,763 3,823 3,855 20824300 51230 WORKERS COMPENSATION 203 549 611 890 1,250 1,458 2,057 20824300 51240 MEDICARE 65 152 139 269 427 521 422 20824300 51250 UNEMPLOYMENT 49 104 112 212 299 361 294 20824300 51290 CELL PHONE STIPEND - - 44 92 165 172 43 20824300 52100 CONTRACTED SERVICES 5,708 24,380 5,147 14,901 5,000 6,000 2,000 20824300 52180 SECURITY SERVICES - - 245 327 3,000 7,000 5,000 20824300 54100 SUPPLIES 7,142 2,700 13,538 9,934 8,500 8,500 6,000 20824300 54102 SMALL TOOLS - - - - 1,500 1,500 1,500 20824300 55100 TELEPHONE 2,142 2,000 2,148 2,166 2,200 2,200 2,200 20824300 55210 UTILITIES 2,003 2,000 1,844 1,870 1,900 12,400 12,000 20824300 56110 CITY GARAGE-PARTS 59 43 79 79 - - - 20824300 56111 CITY GARAGE-LABOR 1,562 1,143 2,111 2,111 - - 136 20824300 56130 EXTERNAL SERVICES 344 250 787 745 600 600 1,400 20824300 56210 FUEL&FLUIDS - 400 165 388 2,000 2,000 2,000 20824300 56300 BUILDING MAINTENANCE&REPAIR - - - - - - - 20824300 59101 FEES - - - - - - - 20824300 61422 IT ALLOCATION - - - - 1,209 1,209 1,457 20824300 61500 INSURANCE ALLOCATION 1,998 2,021 2,021 - 4,495 4,495 4,183 20824300 Total 27,428 50,331 42,906 60,035 70,550 93,416 79,412 OTHER USES AND TRANSFERS OUT TO OTHER FUNDS Total Other Uses and Transfers Out - - - - - - - CAPTIAL IMPROVEMENTS AND EQUIPMENT Total Capital Improvements and Equipment - - - - - - - Total Corporation Yard Expenses 27,428 50,331 42,906 60,035 70,550 93,416 79,412 1-32 BUDGET DETAIL CORPORATION YARD FISCAL YEAR 2016-17 ACCOUNT NO.20824300 DEPARTMENT REQUEST 51110 Salaries-Regular $ 25,363 Director of Public Works/City Engineer(0.10 Enginerring,0.10 Streets,0.25 Landfill, 0.05 0.18 Wastewater Admin,0.17 Water Admin,0.05 Garage,0.05 Storm Water,0.05 Recycled Water) Deputy Public Works Director(0.10 Engineering,0.08 Streets,0.35 Landfill,0.05 0.05 Garage,0.15 Wastewater Admin,0.15 Water Admin.,0.07 Storm Water) RECLASS Fleet Maintenance Supervisor(0.85 Garage) 0.15 Total FTE 0.25 51130 Overtime Salaries $ 1,400 Employee Benefits $ 14,773 51210 Retirement(PERS) $8,102 51220 Group Insurance $3,855 51230 Workers Compensation Insurance $2,057 51240 Medicare $422 51250 Unemployment Insurance $294 51290 Cell Phone Stipend $43 52100 Contract Services $ 2,000 Sludge removal from wash rack. 52180 Security Services $ 5,000 New burglar alarm system monitoring for all corporation yard. 54100 Supplies $ 6,000 Miscellaneous tools and materials to repair Corporation Yard facilities. 54102 Small Tools $ 1,500 Replacement of Small Tools. 55100 Telephone $ 2,200 Access to the City wide-area network from the Corporation Yard. 55210 Utilities $ 12,000 Usage of one metered security light at Corporation Yard. 56111 City Garage Labor $ 136 Annual allocation for City Garage labor for vehicles and equipment. 56130 External Services $ 1,400 Outside Vendor Labor and Parts. 56210 Fuel and Fluids $ 2,000 Fuel and Fluids for Vehicles and Forklift. 61422 IT Allocation $ 1,457 Share of Information Technology services. 61500 Insurance Allocation $ 4,183 Share of the Citywide costs of liability and property insurance. DEPARTMENT TOTAL 24300 $ 79,412 1-33 FY 16-17 Capital Improvement Budget Continuing and New Projects Budget Project Project# Funding Source FY 2017 i , � I f rr � - I Civic Center Annex facia renovation Equipment Reserve 220 30,000 Civic Center Front Lobby redesign Equipment Reserve 220 45,000 Civic Center entryway renovation Equipment Reserve 220 25,000 Civic Center HVAC Equipment Reserve 220 20,000 Building Maintenance Total $ 120,000 1-34 -‘;/ ,./` City of Ukiah INFORMATION TECHNOLOGY INTERNAL SERVICE FUND BUDGET Fiscal Year 2016-17 20922900 Information Technology BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: The Information Technology Department provides management and technical services for the City's computer, network and telephone systems. These systems provide all of the City's computer services, including standardized desktop applications, business applications, databases, electronic mail, remote access, mapping and other services. IT services include system planning, maintenance, network security, systems back-up, internet access and oversight of user applications. The IT Department provides direct customer support to employees through desktop installation, configuration, maintenance, repair, and network access services. In addition, the IT Department oversees the development, continuing enhancement, and maintenance of the City's internet and intranet sites. The IT Department provides end user technology training to all departments either through in-house training and/or outside service providers. Our goals is to provide solutions that enable our employees to become more efficient in their daily tasks. When our employees are productive and efficient, we are accomplishing our goal. MAJOR ACCOMPLISHMENTS FOR FY 2015-16: • Access Point Wi-Fi Upgrade—Civic Center and Annex. • Card Lock—Access Control System Installation— Main Civic Center and Annex- (still in process). • CheckPoint— Highly Available cluster for redundant switch-over of Firewall. • Switch/Router end of life replacement—(still in process)- Completion over 6 month span. • Wireless WAN Point/Multi-point External site connectivity to Civic Center- (Site Survey in process). • Verification/Creation of all employees access to email. • Mandatory Upgrade of Video Storage- Pursuant to Government Regulation. • Council Chamber technology upgrade- Planning- (still in process). • Mobile Data Computers have been installed in twelve Police Cars and are now functional. • Email (Cloud Service) SPAM filter has been configured to add another level of email security for our users. PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • Card Lock(Phase 2)—Access Control System Installation—Selective Police Department Doors and PD IT Server Room/CC IT Server Room/ IT Office Doors • Veeam Backup and Replication Enterprise—5 Hosts. • Provide Ongoing IT Operational Training Sessions for all new employees, as well as existing employees. This will help all employees become better aware of IT solutions and procedures. • Proceed with network architecture plan, to provide Disaster Recovery for our Network at an off-site location. • (2 CPU Sockets Per Host)— 1 additional Cluster Server VM-Host • Begin creation of an IT Master Plan - Reflective of IT Operations and Maintenance • Begin IT training/assimilation of IT/Project Management for Munis enterprise resource planning (ERP)Operations - Provide new tech support triage model between Users, IT 1-35 and Operating System and Database Administration (OSDBA). • Continue Project related training and knowledge transfer from Portola Systems, for hand-off of technical support as related to PD Car mobiles, Verus Video Storage Server, Netmotion Server. • Continue Project related training and knowledge transfer from Portola Systems, for hand-off of technical support as related to"Change Management" our new Checkpoint Firewall. SIGNIFICANT CHANGES: • Employees and the Public have excellent on-premise coverage of Wi-Fi services in the Civic Center and Annex facilities. In addition, employees have secure access to the City of Ukiah network with their notebook computers anywhere in the Civic Center and Annex. • With our Cardlock secure access system, employees and the Public have more secure physical access to City facilities. • All employees have access to email and the City of Ukiah network- Use of email application training is ongoing. • In addition to our current Firewall, our network now has a backup firewall in place, should any failures occur. In addition, new virtual private network(VPN)services are available to our employees for offsite connection to our network. • When our Point-Multipoint system is completed, our outward facing sites will have reliable network connections to the Civic Center. • The IT Department will take on additional workload to cover technical support of our ERP Munis Operations and Police Mobile and Verus Camera/Isilon Storage technology, Point-Multipoint Wireless Network System and New Council Chamber Technology. 1-36 Information Technology Internal Service Fund Summary Updated t 2/16 Estimated Difference from Estimated Actual Actual Actual Actual Budget Year-End Budget Year-End 2016 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 $ % Revenues and Other Sources: Charges for Services: General Government Charge Allocation $ 392,799 $ 566,448 $ 607,635 $ - $ - $ - - - 0% Charges to General Fund 87,364 - - 365,243 190,463 190,463 $ 229,476 39,013 20% Charges to Other Funds - - - - 410,583 410,583 492,409 81,826 20% Charges to Internal Services Funds - - - - 110,173 110,173 132,742 22,569 20% Interest on Investments - - - - - 2,500 - (2,500) -100% Miscellaneous Reciepts - - - - - - - - 0 Total Revenues $ 480,163 $ 566,448 $ 607,635 $ 365,243 $ 711,219 $ 713,719 $ 854,627 140,908 20% Transfers In from Other Funds - - - - - 123,000 268,300 145,300 118% Total Revenues and Other Sources $ 480,163 $ 566,448 $ 607,635 $ 365,243 $ 711,219 $ 836,719 $ 1,122,927 $ 286,208 34% Expenses and Other Uses: Information Technology: Information Technology $ 480,163 $ 661,535 $ 717,781 $ 365,243 $ 711,219 $ 698,427 $ 854,627 $ 156,200 22% Depreciation Total Expenses $ 480,163 $ 661,535 $ 717,781 $ 365,243 $ 711,219 $ 698,427 $ 854,627 $ 156,200 22% Transfers Out to Other Funds - - - - - - - Capital Improvements and Equipment - - - - - 123,000 268,300 $ 145,300 118% Total Expenses and Other Uses 480,163 661,535 717,781 365,243 711,219 821,427 1,122,927 $ 301,500 37% Total Net Surplus(Deficit) $ 0 $ (95,087) $ (110,146) $ (0) $ - $ 15,292 $ - $ (15,292) 100% Beginning Net Position - - 15,292 Adjustments - - - Ending Net Position $ - $ 15,292 $ 15,292 Allocation of Net Position Investment in Capital Assets - - - Deferred Noncurrent Liabilities - - - Reserve - - - Working Capital - - - Total Net Position $ - $ - $ - 1-37 Information Technology Internal Service Fund Detail for Fiscal Year 2016/2017 Unaudited Estimated Actual Actual Actual FY 2015 Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 Budget FY 2016 FY 2016 2017 INFORMATION TECHNOLOGY REVENUE 20922900 44299 GENERAL GOVERNMENT CHARGES (392,799) (566,448) (607,635) - - - - 20922900 44261 CHARGES TO GENERAL FUND (87,364) - - (365,243) (190,463) (190,463) (229,476) 20922900 44265 CHARGES TO AIRPORT FUND - - - - (16,020) (16,020) (19,301) 20922900 44266 CHARGES TO WASTEWATER FUND - - - - (52,404) (52,404) (63,139) 20922900 44268 CHARGES TO GOLF FUND - - - - (1,700) (1,700) (2,048) 20922900 44270 CHARGES TO ELECTRIC FUND - - - - (69,483) (69,483) (83,715) 20922900 44272 CHARGES TO WATER FUND - - - - (47,681) (47,681) (57,449) 20922900 44276 CHARGES TO FIRE CAPITAL - - - - (42,128) (42,128) (50,757) 20922900 44279 CHARGES TO PUBLIC SAFETY - - - - (153,586) (153,586) (185,046) 20922900 44283 CHARGES TO CONFERENCE CENTER FUND - - - - (10,239) (10,239) (12,336) 20922900 44284 CHARGES TO ARRC FUND - - - - (869) (869) (1,047) 20922900 44285 CHARGES TO MUSEUM FUND - - - - (14,584) (14,584) (17,571) 20922900 44289 CHARGES TO VISIT UKIAH FUND - - - - (1,889) (1,889) - Total Charges to Other Funds - - - - (410,583) (410,583) (492,409) 20922900 44267 CHARGES TO DISPATCH CENTER FUND - - - - (34,004) (34,004) (40,970) 20922900 44269 CHARGES TO BILLING&COLLECTION FUND - - - - (36,876) (36,876) (44,429) 20922900 44281 CHARGES TO PURCHASING FUND - - - - (7,745) (7,745) (9,332) 20922900 44286 CHARGES TO BUILDING MAINTENANCE FUND - - - - (18,060) (18,060) (21,759) 20922900 44287 CHARGES TO CORPORATION YARD FUND - - - - (1,209) (1,209) (1,457) 20922900 44264 CHARGES TO GARAGE FUND - - - - (12,279) (12,279) (14,795) Total Charges to Internal Service Funds (110,173) (110,173) (132,742) INTEREST ON INVESTMENTS (2,500) MISCELLANEOUS REVENUES 20922900 Total (480,163) (566,448) (607,635) (365,243) (711,219) (713,719) (854,627) Transfers In From Other Funds Equipment Reserve (123,000) (268,300) Total Revenues and Other Sources (480,163) (566,448) (607,635) (365,243) (711,219) (836,719) (1,122,927) INFORMATION TECHNOLOGY EXPENSES 20922900 51110 REGULAR SALARIES&WAGES 167,993 179,520 132,478 84,429 162,825 162,758 235,923 20922900 51120 NON-REGULAR SALARIES&WAGES - - 56,912 19,355 60,540 45,690 45,000 20922900 51130 OVERTIME SALARIES&WAGES 2,191 1,932 5,960 6,039 12,000 9,661 10,000 20922900 51140 STAND-BY SALARIES&WAGES 24,430 47,272 25,351 15,594 21,000 25,599 25,600 20922900 51150 ACCRUED SALARIES&BENEFITS 2,039 - (10,130) 191 - - - 20922900 51210 RETIREMENT(PERS) 39,425 56,963 33,220 23,790 48,192 49,055 75,631 20922900 51220 INSURANCE 34,971 39,378 30,134 25,011 41,995 42,594 58,298 20922900 51230 WORKERS COMP 8,416 12,008 13,550 6,346 11,299 10,693 14,354 20922900 51240 MEDICARE 2,938 3,315 3,160 2,096 3,850 4,152 4,268 20922900 51250 UNEMPLOYMENT 2,043 2,269 2,478 1,517 2,672 2,880 2,961 20922900 51260 FICA - - 3,176 1,102 3,754 2,826 - 20922900 51290 CELL PHONE - - 1,259 1,008 1,692 1,719 1,692 20922900 52100 CONTRACTED SERVICES 133,504 77,601 169,219 75,657 85,000 92,300 115,000 20922900 54100 SUPPLIES 16,725 49,346 26,610 11,014 13,400 11,100 15,600 20922900 54101 POSTAGE 3 250 39 7 200 100 200 20922900 54320 SOFTWARE - 125,097 177,850 73,718 200,000 200,000 203,800 20922900 55100 TELEPHONE 5,369 6,250 2,992 2,624 5,000 4,500 5,000 20922900 56120 EQUIPMENT MAINTENANCE&REPAIR 18,767 28,600 24,585 11,098 26,000 26,000 26,000 20922900 57100 CONFERENCE&TRAINING 10,366 17,500 3,200 692 11,000 6,000 14,500 20922900 57300 MEMBERSHIPS&SUBSCRIPTIONS 302 500 1,534 533 800 800 800 20922900 61410 RENT ALLOCATION - 2,655 2,655 664 - - - 20922900 61420 BUILDING MAINTENANCE ALLOCATION 8,574 8,946 9,119 2,251 - - - 20922900 61425 UTILITIES ALLOCATION 1,699 1,720 2,018 505 - - - 20922900 61500 INSURANCE ALLOCATION 409 413 413 - - - 2092290 Total 480,163 661,535 717,781 365,243 711,219 698,427 854,627 1-38 Information Technology Internal Service Fund Detail for Fiscal Year 2016/2017 Unaudited Estimated Actual Actual Actual FY 2015 Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 Budget FY 2016 FY 2016 2017 Transfers Out to Other Funds Capital Improvements and Equipment 123,000 268,300 Total Expenses and Other Uses 480,163 661,535 717,781 365,243 711,219 821,427 1,122,927 1-39 BUDGET DETAIL INFORMATION TECHNOLOGY FUND FISCAL YEAR 2016-17 ACCOUNT NO. 20922900 DEPARTMENT REQUEST 51110 Salaries, Regular $ 235,923 RECLASS Information Technology Manager 1.00 Information Technology Network Specialist 1.00 ADD 1 Information Technology Specialist I (2) 2.00 Total FTE 4.00 51120 Non-Regular Salaries $ 45,000 Web Development Specialist(1,000 hours) 0.48 Total FTE 0.48 51130 Salaries, Overtime $ 10,000 51140 Stand-By Salaries $ 25,600 Employee Benefits $ 157,204 51210 Retirement(PERS) $ 75,631 51220 Insurance $ 58,298 51230 Workers Compensation Insurance $ 14,354 51240 Medicare $ 4,268 51250 Unemployment Insurance $ 2,961 51260 FICA $ - 51290 Cell Phone Stipend $ 1,692 52100 Contractual Services $ 115,000 Portola $ 40,000 Telecom $ 15,000 Chouinard & Myhre $ 5,000 Steven Butler Enterprises $ 5,000 Convergent Computing $ 30,000 Interwest $ 6,000 Microsoft Azure $ 10,000 Novacoast $ 4,000 54100 Supplies $ 15,600 Replacement computers (two for IT) $ 7,600 Replacement network hardware and phone system components $ 2,000 Computer back up media, computer cleaning supplies and small tools $ 3,000 Miscellaneous office supplies $ 3,000 54101 Postage $ 200 54320 Software $ 203,800 Microsoft Licensing - EA(Dell) $ 70,000 Box $ 25,000 City Sourced $ 3,600 Checkpoint Firewall - License and maintenance (Portola) $ 24,500 Laserfishe(ESC Imaging) $ 6,500 Granicus $ 24,000 1-40 Parcel Quest $ 8,500 Solar Winds $ 15,000 Gaynor $ 7,200 Nixel $ 8,500 Symantec $ 2,800 Miscellaneous Software $ 8,200 55100 Telephone $ 5,000 Land line and Fax. 56120 Equipment Maintenance& Repair $ 26,000 Network System maintenance and repairs-server hard drives, network printers. 57100 Conference &Training $ 14,500 Staff trainings; $2,500 per person/per training $ 7,500 Conference &/or webinars (2 team members) $ 7,000 57300 Memberships &Subscriptions $ 800 Professional membership and technical manuals. DEPARTMENT TOTAL 20922900 $ 854,627 1-41 inforrnation Technoiogy internai Service Fund Expenses $i,..2.00,.000 $1,041,927 $11,.000,.000 $821,42.7,/,,h0q $80Q00o //1011111#411 •/7/(1001001P $717,781 $661,535 $60Q000 ,,r / 111 1 .10,0°4,(10,0i) ///.li r'0001111111k, $48046; 011M10011111 IIIIIIII HA 100000,411(1! I 1 941110.41(0) $40(.0(x) °''"4 ill°'"un 0 I I II 1'' 141001100049% /ifi,(1)11'11111i11(111:(11i'(1(11111111:1/i(f4:11‘111r1I'fili111/1(11i1)11!iiitifillii(111111'illill'11111;11@li'llij'illI11/11111111,111,111,111,11111111111 I il"11I '11011,11140,$3 iill1r19'utiiiiifill,,,,0,4014100111 11111°441 1111111111?1‘11110111fr 11111@sillill(111101 (?r101111106+0003riaa • I otak $20Q000 '41441°184111frIq'' 1 1111111111111161c100111111111111111t11111111111j111110 i‘IIIIIIIIIIIIii,111,11,011ilifilitillififf!' $... I 1 I 14111110,4100$11111111111111111111111111 1110000011P111111(61110111111111 il 1,01 0,01 101111011011(0111110111111 il, ,.7441,111011,01111111),Ii,1 IIII1j1)/ 1 mr,106001 wq111h1r101011 11 IIIIIIII ipp,,ViiIi4oilliigii vfoitiii $9'491,,,,,,,,,(01 1 ro,1,, ,d, ihirlh ail@oi,1,1,11 1@gdo@a@h@aomai@l@a11101040@aaallil 4,,1011110118/414111 Actual FY Actual FY Actual FY Actual Fy IL.1,1111',01rANMOIYIIIrdfIrdflimmum110011 21111 11stirnatPd BudgPt FY 02 20 20 4 20115 YPar-Lnd FY 2011/ 20116 1-42 FY 2016-17 Capital Improvement Budget Continuing and New Projects Budget Project Project# Funding Source Fund # 2017 i/ / Council Chambers Electronic Renovation IT03 Special Project Reserve 251 75,000 Access Point Wi-Fi and Switches IT04 Equipment Reserve 220 30,000 Cardlock System Phase II IT05 Equipment Reserve 220 85,000 Veeam Backup and Replication Equipment Reserve 220 18,300 Host Cluster Server VM-Host Equipment Reserve 220 10,000 Point-Multipoint Communications Equipment Reserve 220 50,000 Information Technology Total $ 268,300 1-44 /�/��pnm�e�nnninm�i iui��Ill�u nry�� ~ City of Ukiah ,,„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„,, COST ALLOCATION PLAN Fiscal Year 2016-2017 0-01 TABLE OF CONTENTS INTRODUCTION Overview Purpose of the Plan 1 Indirect Cost Allocation Strategies 1 Determining Direct and Indirect Costs 2 Allocating Indirect Costs 3 Uses of the Cost Allocation Plan 4 Plan Preparation 5 Summary 5 INDIRECT COST ALLOCATIONS Summary Schedules Summary of Direct and Indirect Costs (Table 1) 6 Basis of Indirect Cost Allocations (Table 2) 7 Summary of Indirect Cost Allocations 7 Indirect Cost Allocations by Program City Council (Table 4.0) 8 City Clerk (Table 4.1) 9 City Manager (Table 4.2) 10 Administrative Support(Table 4.3) 11 Miscellaneous General Government(Table 4.4) 12 Finance- Accounting (Table 4.5) 13 City Attorney(Table 4.6) 14 Human Resources/Risk Management(Table 4.7) 15 Treasury Management(Table 4.8) 16 Internal Service Fund Allocations Insurance (Table 5.0-5.1) 17 Building Maintenance & Corporation Yard (Tables 5.2-5.3) 19 Garage (Table 5.4) 22 Dispatch(Table 5.5) 23 Purchasing (Table 5.6) 24 Billing & Collections (Table 5.7) 25 Information Technology (Table 5.8) 26 0-02 INTRODUCTION OVERVIEW Purpose of the Plan The purpose of the City's Cost Allocation Plan is to identify the total costs of providing specific City services. Why is a separate cost accounting analysis required to do this? Because in almost all organizations—whether in the private or the public sector—the cost of producing goods or delivering services can be classified into two basic categories: direct and indirect costs. "Direct costs"by their nature are usually easy to identify and relate to a specific service. However, this is not the case for"indirect costs." As such, if we want to know the "total cost" of providing a specific service, then we need to develop an approach—a plan—for reasonably allocating indirect costs to direct cost programs. What Are Direct and Indirect Costs? Direct costs are those that can be specifically identified with a particular cost objective, such as street maintenance,police protection and water service. Indirect costs are not readily identifiable with a direct operating program, but rather, are incurred for a joint purpose that benefits more than one cost objective. Common examples of indirect costs include accounting,purchasing, legal services,personnel administration and building maintenance. Although indirect costs are generally not readily identifiable with direct cost programs, their cost should be included if we want to know the total cost of delivering specific services. Budgeting and Accounting for Indirect Costs. Theoretically, all indirect costs could be directly charged to specific cost objectives; however,practical difficulties generally preclude such an approach for organizational and accounting reasons. As such, almost all organizations separately budget and account for direct and indirect costs at some level depending on their financial reporting needs and the complexity of their operations. Distributing Indirect Costs. In order to determine the total cost of delivering specific services, some methodology for determining and distributing indirect costs must be developed, and that is the purpose of cost allocation plans: to identify indirect costs and to allocate them to benefiting direct cost programs in a logical, consistent and reasonable manner. Plan Goal:Reasonable Allocation of Costs. It is important to stress that the goal of the Cost Allocation Plan is a reasonable allocation of indirect costs, not a"perfect" one. By their very nature, indirect costs are difficult to link with direct costs. As such, in developing an allocation approach, it is important to keep this goal in mind balancing the cost and of effort of complicated allocation methods with the likely benefits from the end results. Indirect Cost Allocation Strategies There are several ways of allocating indirect costs, including: Internal Service Funds. Many cities allocate costs through formal internal service funds for services like printing, information technology, fleet maintenance and insurance. Typically with this approach, the internal service fund provides services to the organization and charges back for departments based on their actual 0-03 - 1 - INTRODUCTION usage of the service and standard per unit billing rates, like a private company would(except the goal is to break even rather than earn a profit). In this case, for the operating programs, indirect costs become direct costs, like they would if they contracted-out for the service. While this approach can result in added accounting costs to develop internal billing rates and track actual usage, it has the advantage of encouraging more efficient use of internal services by allocating costs based on actual usage, setting aside funds for long-term capital replacement needs (or in the case of insurance, adequate reserves) and helping measure performance. City Internal Service Funds As shown in the side bar, the City uses seven internal • Insurance service funds to allocate organization-wide support costs. • Building Maintenance & Corporation Yard Payroll Allocations. Some organizations allocate • Garage percentages of key support staff to selected funds through • Dispatch direct payroll allocations, such as 15% of the City • Purchasing Manager to the Water Fund or 20% of the Public Works • Billing & Collections Director to the Wastewater Fund, with direct cost • Information Technology distributions of non-staffing costs via accounts payable where possible. While this practice is not uncommon, it has some conceptual drawbacks, such as the basis for the percentage allocations. One of the advantages of cost allocation plans is that the basis for the allocation is clear. Even where internal service funds are used, cost allocation plans are still often needed in allocating indirect costs to the internal service funds (so their costs reflect the full cost of providing services to the organization) and in allocating other indirect costs not typically recovered through internal service funds, such as city manager, city attorney, city clerk, human resources and accounting. Cost Allocation Plan. Cost allocation Plans provide a clear, consistent and reasonable basis for allocating indirect costs. Combination of the Three. Some agencies use a combination of these three approaches. In the City's case, it uses a combination of internal services funds and a cost allocation plan in distributing indirect costs. Determining Direct and Indirect Costs The first step in preparing the City's Cost Allocation Plan is determining direct and indirect costs. Program costs that primarily provide service to the public are identified as direct costs, whereas the cost of programs that primarily provide services to the organization are identified as indirect costs. In accordance with generally accepted accounting principles, only operating costs are considered in preparing the Cost Allocation Plan. As such, capital outlay, debt service, interfund transfers and"pass-through" costs are excluded from the calculations. 0-04 - 2 - INTRODUCTION ALLOCATING INDIRECT COSTS For general purposes, the City-wide indirect cost rate can be used as the basis for allocating indirect costs. The indirect cost rate is simply the ratio between indirect and direct costs, which can be easily computed for the City as a whole once the direct and indirect cost base has been determined. Citywide Indirect Cost Rate Provided in Table 1 (page 6) is a summary of direct and indirect costs for the City of Ukiah based on the Fiscal Year 2015/2016 Budget along with the resulting citywide indirect cost rate. By applying the overall indirect cost rate to any specific direct cost program, the total cost of the program can be determined. For example, with an overall indirect cost rate of 18% the total cost for a direct program of$100,000 in Ukiah would be $118,000 with this approach. (Note: Adjustments are made for capital outlay, debt service, interfund transfers and pass-through costs). Bases of Allocation This method of cost allocation assumes that all indirect costs are incurred proportionately to the direct cost of the program. However, this may not be a reasonable assumption in all cases, as the benefit received from certain types of support service programs may be more closely related to another indicator of activity than cost. For example, if a program service is primarily delivered through contract and does not have any City staffing directly associated with it, distributing human resources costs to it may result in an inequitable allocation of costs. Because of this, the City's Cost Allocation Plan establishes separate bases of allocation for each major indirect cost category. With this approach, indirect costs can be allocated to each direct cost program in a fair, convenient, and most importantly, consistent manner. Provided in Table 2 on page 7 is a summary of the primary methods of allocation used in distributing indirect costs to direct cost programs. Some of these costs lend themselves to an easily justified, rational approach of distribution. For example, human resources costs are related to the number of employees serviced. Other costs may not be as intuitive; however, the allocation bases are consistent with generally accepted accounting principles and recognize the concept that the cost of developing the information necessary to perform the cost allocations should not exceed the benefits likely to be gained. Where there is not otherwise a clear relationship to another allocation base (like authorized staffing or assigned space), allocating costs based on operating budget is the common industry practice, and as such, this approach is used by the City. 0-05 - 3 - INTRODUCTION Indirect Cost Allocations A summary of the indirect cost allocations (Administrative Services) is provided in Table 3.0 (page 7 ), followed by the detailed allocations for each specific indirect cost program for Administrative Services on Tables 4.0 through 4.8 (pages 8 to 16) and internal service fund allocations on Tables 5.0 to 5.9 (pages 17 to 26). Simple Method of Allocating Costs In performing the cost allocations, all indirect costs have been allocated only to direct cost programs rather than using a more complex sequential allocation system. Although there are some conceptual difficulties with this approach, the difference in the end result is insignificant, but the cost of preparation, review and audit is significantly reduced. For example, the cost of the City Manager program is allocated solely to direct cost programs based on their operating budget. However, as the City Manager program also benefits other indirect cost programs such as Human Resources and Finance, the cost allocations could appear to be distorted since no allocations are made to them. Under a more sophisticated system, the cost of the City Manager program would be allocated to the other indirect costs programs and iterative allocations then made to direct cost programs until all indirect costs are distributed. However, this process is extremely time consuming (and places far more reliance on the underlying significance of the allocation bases than may be appropriate) and results in the same basic cost allocations as the simpler method since all indirect costs are allocated in the final product. Again, as noted above, the plan's goal is a reasonable allocation of indirect costs, not a"perfect" one. USES OF THE COST ALLOCATION PLAN By identifying total program costs, the Cost Allocation Plan can be used as an analytical tool in many financial decision-making situations, including: • Reimbursement Transfers. The Cost Allocation Plan identifies the costs incurred by the General Fund in providing administrative support services to the City's other funds such as enterprise operations and special revenue funds. For example, although the City's administrative, legal services, human resources and accounting funds are budgeted and accounted for in the General Fund, these programs provide support services to other City funds. The Cost Allocation Plan provides a clear methodology for determining this level of support in reimbursing these costs. • General Fund User Charges. Similar to ensuring that enterprise fund revenues fully recover their costs, the Cost Allocation Plan can also be used in determining appropriate user fees for General Fund services, such as planning applications, building permits and recreation activities, in ensuring that the full cost of services are considered in setting rates. • Labor Rates. Along with accounting for salary, benefits and paid leave (such as vacation, sick and holidays), "full cost"hourly labor rates can be developed that appropriately include indirect costs. 0-06 - 4- INTRODUCTION • Contracting-Out for Services. By identifying total costs, the cost allocation plan can also be helpful in analyzing the costs of contracting for services versus performing services in-house. • Grant Administration. Under federal cost accounting policies, it is permissible to include indirect costs in accounting for grant programs. By establishing indirect cost rates, the cost allocation plan can be used in recovering the total costs (direct and indirect) associated with implementing grant programs. PLAN PREPARATION In a true cost accounting system, indirect costs would be computed and allocated on an ongoing basis throughout the fiscal year based on actual costs. However, frequent updating in municipal finance would not serve any specific purpose—such as unit price control in a manufacturing company—but it would consume significant accounting resources. As such, the City's Cost Allocation Plan is prepared annually based on the budget adopted by the Council. This approach works well when significant variances are not expected between budget and actual. However, where large variances are possible, then at the end of the fiscal year, a"true-up" should be calculated based on actual costs. Any variances (either over or under the Cost Allocation Plan amounts) can then be applied to the following year's Cost Allocation Plan. After two years, the City will assess whether there were any significant variances between budget and actual, and move to a"true-up" approach if that proves to be the case. SUMMARY The Cost Allocation Plan helps make determining total program costs possible by establishing a reasonable methodology for identifying and allocating indirect costs to direct cost programs. Because of this, the Cost Allocation Plan can be a valuable analytical tool in a number of situations, including establishing fees designed for full cost recovery, reimbursing support service costs provided by the General Fund to other funds and recovering indirect costs associated with grant programs. Table 1 on the following page is a summary of all indirect and direct costs in this plan. Indirect costs represent only 18% of all costs. 0-07 - 5 - Summary Schedules General Fund General Fund City Council 137,759 Business, Economic, Grant & Housing 197,957 City Clerk 256,611 Community Outreach 27,450 City Manager 468,992 Parks 1,180,633 Administrative Support 89,167 Recreation Administration(includes all activities) 1,012,255 Misc. General Government 138,352 Community Development & Planning 499,104 Accounting 784,662 Building Inspection 307,671 City Attorney 167,087 Engineering(includes Landfill/Solid Waste) 786,133 Treasury Management 91,454 Traffic Signal Operations 28,590 Human Resources/Risk Mgmt. 496,408 Streets 826,476 Storm Water 198,268 Internal Service Funds Animal Control 78,500 Insurance Liability 640,203 Police Patrol 7,067,428 Garage 488,561 Police Major Crimes 173,964 Purchasing 261,722 Community Service Officers(includes Code Enf.&SLESF) 569,033 Billing &Collections 1,294,756 Fire 3,044,849 Dispatch 729,843 Enterprise Funds Building Maintenance 567,656 Parking District 146,298 Corporation Yard 79,592 Golf 74,226 Information Technology 854,627 Conference Center 367,860 Total Interest Costs 7,547,452 Airport 903,307 Electric 15,548,448 Street Lighting 409,271 Public Benefits 428,620 Water 3,078,246 Wastewater 5,104,486 Recycled Water 85,084 Special Revenue Funds Successor Agency 3,921 Alex Rorabaugh Recreation Center 110,562 Downtown Business Improvement 17,054 Museum 437,926 Visit Ukiah 85,537 Total Direct Costs 42,799,157 r � � Indirect costs divided by direct costs 18% 0-08 - 6 - Summary Schedules Under Generally accepted accounting principles, capital outlay, debt service and interfund transfers and pass-through payments are usually excluded in calculating indirect cost rates; accordingly, only operating costs (less transfers) are considered in the City's cost allocation plan. Iabto 2 l:>asis of Indire(t Cost Allocations a a a City Council Operating Budget City Clerk Operating Budget City Manager Operating Budget Administrative Support Operating Budget Miscellaneous General Government Operating Budget Finance -Accounting Operating Budget City Attorney Operating Budget Treasury Mangement Fund Balance - Interest Distribution Human Resources/Risk Management Full-Time Equivelant Staffing Insurance Liability Claims History/Claims Paid/Property Value Garage Previous Year Actual Parts/Labor Purchasing Operating Contractual Services &Supplies Billing&Collections Billable Revenues Dispatch Dispatch Services Building Maintenance Assigned Space Corporation Yard Assigned Space Information Technology Full-Time Equivelant Staffing /obi( ,"t.0 ',WOnor. ory of Indio'r t Co sl Allocationsfor Administrative Services yr WtlVI �o + rr�r rr��i i { II / rr P�p, i �i'il il: m w G,' City Council 18,630 33,385 83,549 2,194 137,759 City Clerk 35,461 61,936 154,897 4,316 256,611 City Manager 64,809 113,197 283,096 7,889 468,992 Administrative Support 12,322 21,522 53,824 1,500 89,167 Miscellaneous General Government 19,119 33,393 83,513 2,327 138,352 Finance -Accounting 108,432 189,388 473,643 13,199 784,662 City Attorney 23,090 40,329 100,858 2,811 167,087 Treasury Mangement 8,190 - 83,264 - 91,454 Human Resources/Risk Management 151,890 164,222 165,744 14,552 496,408 Total Indirect Costs for Central Services 441,942 657,373 1,482,389 48,788 2,630,492 Total Direct Costs 5,064,537 10,933,774 26,145,846 655,000 42,799,157 Total Costs 5,506,479 11,591,147 27,628,235 703,788 45,429,649 Indirect Cost Rate 8.73% 6.01% 5.67% 7.45% 6.15% 0-09 - 7 - Indirect Cost Allocations by Program Table 4.0 Administrative Services - City Council DIstrl utio Dept. Distribution Basis/Bases Percent Budget FY 2016/2017 Total Operating Budget FY 2014/2015 100.00% $ 137,7591 Total 100.00% 135/59 oborb*i of / st ��iDii�//rin l/i�io/%m�m�/ai'i�i��o�r1 10017100 Business, Economic,Grant&Housing 208,1'/5 0.63% 871 10018000 Community Outreach/Public Information Services 34,312 0.10% 144 GF 18,387 13.35% 10022100 Parks 1,0/5,110 3.27% 4,500 Successor Agency 244 0.18% 10022810 Recreation Administration(includes all Recreation Activities) 5943,900 2.63% 3,628 Police 24,369 17.69% 10023100 Planning&Community Development 432,913 1.32% 1,812 Fire 9,016 6.54% 10023320 Building Inspection 240,869 0.73% 1,008 Parking Enf. 494 0.36% 10024210 Engineering(includes Landfill/Solid Waste) 493,28/ 1.41% 1,939 Golf 171 0.12% 10024214 Traffic Signal Operations 23,219 0.07% 97 Conf.Center 1,256 0.91% 10024220 Streets 1,045,503 3.19% 4,388 Airport 5,346 3.88% 10024224 Storm Water 0.00% - Electric 53,070 38.52% 10020217 Animal Control 5'7,11130 0.27% 366 Street Lighting 976 0.71% 10520210 Police Patrol 5,00'7,935 15.21% 20,959 Public Benefit 2,190 1.59% 10520224 Police Major Crimes 1/9,5/0 0.55% 752 Water 9,459 6.87% 10520218 Community Services Officers(Includes SLESF) 547,'734 1.66% 2,292 Wastewater 10,586 7.68% 10521210 Fire 2,154,260 6.54% 9,016 ARRC 363 0.26% 33333/iioiiooiio/i/aa38(5gia/iioO/a/i, 1 ' %//////// (III�Jl' prJ, ///9///,//9/ ,�3 1�� ' / r/o%J%4/ o� '1 1 �������G I % P% � \/ /� ���� W fI W,'U!of ��I %///l//�� Iirr Downtown Bus. Imp 73 0.05% 64020213 Parking Enforcement 118,050 0.36% 494 Museum 1,430 1.04% 72022400 Golf 40,808 0.12% 171 Visit Ukiah 328 0.24% 73022600 Conference Center 300,05/ 0.91% 1,256 Total 137,759 100.00% 77725200 Airport 1,9'7""(',4151 3.88% 5,346 80026110 Electric Overhead 833,27,,," 2.53% 3,487 80026120 Electric Underground 525,40/ 2.51% 3,454 80026130 Electric Substation 1043,43'/5 0.51% 698 80026200 Electric Testing&Calibrating 1/4,94'/ 0.53% 732 80026300 Electric Generation 5,1341,3'/3 25.95% 35,747 80026330 Electric Hydro Plant 35,904 0.11% 150 80026400 Electric Administration 501,093 2.62% 3,604 80026430 Electric Interdepartmental Charges 1,2/1,902 3.77% 5,198 80526610 Street Lighting 233,31/ 0.71% 976 80626500 Public Benefit 1323,3'/3 1.59% 2,190 82024410 Water Administration 1349,3'/9 1.67% 2,299 82024411 Water Production Operations&Management 959,4319 3.01% 4,142 82024412 Water Meter Reading 95,4300 0.29% 400 82024414 Water Distribution Operations&Maintenance 625,400 1.90% 2,618 84024420 Wastewater Administration 295,142 0.81% 1,110 84024421 Wastewater Operations&Maintenance 998,914 1.82% 2,507 84024425 Wastewater Treatment 1,69,5,:3'/0 5.06% 6,970 i/�/oii/loll/o %aa / ,fW, 5, 1ao,, /,i06,7 0 % 10017200 Successor Agency 58,201 0.18% 244 31122870 Alex Rorabaugh Recreation Center(ARRC) 59,'/54 0.26% 363 31217100 Downtown Business Improvement 1'7,4'/0 0.05% 73 69122700 Museum 341,0'/9 1.04% 1,430 75017110 Visit Ukiah /8,3'/9 0.24% 328 Total Operating Budget Used for Distribution 32,916,001 100.00% $ 137,759 0-10 - 8 - Indirect Cost Allocations by Program Table 4i. Administrative Services - City Clerk Distribution Dept. Distribution Basis/Bases Percent Budget FY 2016/2017 Total Operating Budget FY 2014/2015 100.00% $ 256,611 Total 100.00% 256,011 l,f�f ff��I! //i ooi aoio/ � 1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111114-256.6111111111 ii/iiira//iJiii iii iiilii 10017100 Business, Economic,Grant&Housing 023,',7/5 0.98% 2,514 10018000 Community Outreach/Public Information Services 34,312 0.10% 266 GF 35,009 13.64% 10022100 Parks 1,0/5,110 3.25% 8,347 Successor Agency 452 0.18% 10022810 Recreation Administration(includes all Recreation Activities) 5643,960 2.62% 6,731 Police 45,210 17.62% 10023100 Planning&Community Development 4 ,3,913 1.31% 3,361 Fire 16,726 6.52% 10023320 Building Inspection 240,800 0.73% 1,870 Parking Enf. 917 0.36% 10024210 Engineering(includes Landfill/Solid Waste) 463,28 1.40% 3,597 Golf 317 0.12% 10024214 Traffic Signal Operations 23,219 0.07% 180 Conf.Center 2,330 0.91% 10024220 Streets 1,045,503 3.17% 8,141 Airport 9,919 3.87% 10024224 Storm Water 0.00% - Electric 98,457 38.37% 10020217 Animal Control 8'(',`50 0.26% 680 Street Lighting 1,812 0.71% 10520210 Police Patrol 5,001 938 15.15% 38,883 Public Benefit 3,960 1.54% 10520224 Police Major Crimes 109,5/0 0.54% 1,394 Water 17,548 6.84% 10520218 Community Services Officers(Includes SLESF) 54'7,'734 1.66% 4,253 Wastewater 19,639 7.65% 10521210 Fire 2,154,3100 6.52% 16,726 ARRC 674 0.26% / a/riga/qia/alio%%%a/la/aD ( / g�� �y�JJ))))) )0�a7��Y�ior/��o%J%/��/l'/ 1 �������/l'i Ali � IV//At fl ful,„,,,, / II�� ////%/%%%/..-- lir Downtown Bus. Imp 136 0.05% 64020213 Parking Enforcement 118,050 0.36% 917 Museum 2,653 1.03% 72022400 Golf 40,808 0.12% 317 Visit Ukiah 854 0.33% 73022600 Conference Center 300,0b/ 0.91% 2,330 Total 256,611 100.00% 77725200 Airport 1,7'1”',41'51 3.87% 9,919 80026110 Electric Overhead 833,3?:2'/ 2.52% 6,469 80026120 Electric Underground 52"5,40/ 2.50% 6,409 80026130 Electric Substation 14,43,43'/5 0.50% 1,294 80026200 Electric Testing&Calibrating 1/4,94'/ 0.53% 1,358 80026300 Electric Generation 8,b41,565 25.84% 66,319 80026330 Electric Hydro Plant 35,904 0.11% 279 80026400 Electric Administration 551,0113 2.61% 6,685 80026430 Electric Interdepartmental Charges 1,741,902 3.76% 9,643 80526610 Street Lighting 733,314 0.71% 1,812 80626500 Public Benefit hi 0,000 1.54% 3,960 82024410 Water Administration b49,3/6 1.66% 4,266 82024411 Water Production Operations&Management 989,610 2.99% 7,684 82024412 Water Meter Reading 05,4306 0.29% 743 82024414 Water Distribution Operations&Maintenance 025,406 1.89% 4,856 84024420 Wastewater Administration 765,142 0.80% 2,059 84024421 Wastewater Operations&Maintenance „b98,914 1.81% 4,650 84024425 Wastewater Treatment 1,065,3'/0 5.04% 12,930 oa /oiaii�/a/ 0iiaoiii//aaai�0ai/i�0 i % / ,/, ((,,,,,,I f ,(7 10017200 Successor Agency 58,3?01 0.18% 452 31122870 Alex Rorabaugh Recreation Center(ARRC) 00,'754 0.26% 674 31217100 Downtown Business Improvement 17,4'70 0.05% 136 69122700 Museum 341,0'70 1.03% 2,653 75017110 Visit Ukiah 110,0110 0.33% 854 Total Operating Budget Used for Distribution 33,050,041 100.00% $ 256,611 0-11 - 9 - Indirect Cost Allocations by Program Table 4.2 Administrative Services - City Manager Distribution Dept. Distribution Basis/Bases Percent Budget FY 2016/2017 Total Operating Budget FY 2014/2015 100.00% $ 468,9921 Total 100.00% 488„992 TotiIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 11111111,S ���1/lll0/lllllllllllllllllllllllllllllNE »BudgetIft�l i1 NNf iliiii / j 10017100 Business, Economic,Grant&Housing 073,'778 0.98% 4,594 10018000 Community Outreach/Public Information Services 34,317 0.10% 487 GF 63,984 13.64% 10022100 Parks 1,0'/"1,110 3.25% 15,256 Successor Agency 826 0.18% 10022810 Recreation Administration(includes all Recreation Activities) 8943,960 2.62% 12,302 Police 82,628 17.62% 10023100 Planning&Community Development 433,913 1.31% 6,143 Fire 30,570 6.52% 10023320 Building Inspection 740,869 0.73% 3,418 Parking Enf. 1,675 0.36% 10024210 Engineering(includes Landfill/Solid Waste) 493,28'/ 1.40% 6,574 Golf 579 0.12% 10024214 Traffic Signal Operations 23,219 0.07% 329 Conf.Center 4,258 0.91% 10024220 Streets 1,045,503 3.17% 14,879 Airport 18,127 3.87% 10024224 Storm Water 0.00% - Electric 179,943 38.37% 10020217 Animal Control 8811180 0.26% 1,242 Street Lighting 3,311 0.71% 10520210 Police Patrol 5,007 938 15.15% 71,064 Public Benefit 7,237 1.54% 10520224 Police Major Crimes 1'/9,5/0 0.54% 2,548 Water 32,072 6.84% 10520218 Community Services Officers(Includes SLESF) 54'7,'741 1.66% 7,773 Wastewater 35,893 7.65% 10521210 Fire 2,154)60 6.52% 30,570 ARRC 1,231 0.26% raia�iai;iapiia;�iigii9aignio/i;alo;iii% I; i� i i ✓' iD i/ � ,J; 6,;,,✓/// a( I r , �/ Downtown Bus. Imp248 0.05% ;,�J�>;r;,/,„1„�„�;� ////////////��II��////////////////////////////////��I����/�Il� a,�„a,� ////////////////////�G��////////// ����/////////�d�J�>��>(>�>�>�>(���������/I��G� 64020213 Parking Enforcement 1'18,020 0.36% 1,675 Museum 4,849 1.03% 72022400 Golf 40,800 0.12% 579 Visit Ukiah 1,561 0.33% 73022600 Conference Center 300,057 0.91% 4,258 Total 468,992 100.00% 77725200 Airport 1,7'1”"r',41S1 3.87% 18,127 80026110 Electric Overhead 833,27'/ 2.52% 11,824 80026120 Electric Underground 87"1,40'/ 2.50% 11,713 80026130 Electric Substation 1983,13/5 0.50% 2,365 80026200 Electric Testing&Calibrating 1/4,94'/ 0.53% 2,483 80026300 Electric Generation 8,241,1168 25.84% 121,208 80026330 Electric Hydro Plant 35,904 0.11% 509 80026400 Electric Administration 861,023 2.61% 12,219 80026430 Electric Interdepartmental Charges 1,741,902 3.76% 17,623 80526610 Street Lighting 733,314 0.71% 3,311 80626500 Public Benefit 210,000 1.54% 7,237 82024410 Water Administration 249,376 1.66% 7,796 82024411 Water Production Operations&Management 989,4311; 2.99% 14,043 82024412 Water Meter Reading 05,4366 0.29% 1,358 82024414 Water Distribution Operations&Maintenance 675,466 1.89% 8,876 84024420 Wastewater Administration 795,142 0.80% 3,762 84024421 Wastewater Operations&Maintenance 298,914 1.81% 8,499 84024425 Wastewater Treatment 1,66"1,370 5.04% 23,632 oairaieoioaaoo iaiiirirraaooaoiiiaiamao io�oorrraa�oriiaii,,,,,ririai 10017200 Successor Agency 58,201 0.18% 826 31122870 Alex Rorabaugh Recreation Center(ARRC) 88,'784 0.26% 1,231 31217100 Downtown Business Improvement 1'7,4'70 0.05% 248 69122700 Museum 311,676 1.03% 4,849 75017110 Visit Ukiah 110,000 0.33% 1,561 Total Operating Budget Used for Distribution 33,050,041 100.00% $ 468,992 0-12 - 10- Indirect Cost Allocations by Program Table 43 r istrativa Services -Administrative Support Distribution Dept. Distribution Basis/Bases Percent Budget FY 2016/2017 Total Operating Budget FY 2014/2015 100.00% $ 89,1671 Total 100.00% $ 8,9,16 t" l,f�f ff��I! //i ooi aoio/ � I I ����I�� riiir��1/lllllllllllllllllllllllllllllllllllll��� � 1 11 I/M 1 1 J l ii/iiira//iJiii iii iiilii 10017100 Business, Economic,Grant&Housing 323,'//5 0.98% 874 10018000 Community Outreach/Public Information Services 34,312 0.10% 93 GF 12,165 13.64% 10022100 Parks 1,0/5,110 3.25% 2,901 Successor Agency 157 0.18% 10022810 Recreation Administration(includes all Recreation Activities) 003,960 2.62% 2,339 Police 15,710 17.62% 10023100 Planning&Community Development 4 ,2,91 'i 1.31% 1,168 Fire 5,812 6.52% 10023320 Building Inspection 240,869 0.73% 650 Parking Enf. 318 0.36% 10024210 Engineering(includes Landfill/Solid Waste) 493,20/ 1.40% 1,250 Golf 110 0.12% 10024214 Traffic Signal Operations 23,219 0.07% 63 Conf.Center 810 0.91% 10024220 Streets 1,045,503 3.17% 2,829 Airport 3,446 3.87% 10024224 Storm Water 0.00% - Electric 34,212 38.37% 10020217 Animal Control 8,05100 0.26% 236 Street Lighting 629 0.71% 10520210 Police Patrol 5,00,9930 15.15% 13,511 Public Benefit 1,376 1.54% 10520224 Police Major Crimes 109,5/0 0.54% 484 Water 6,098 6.84% 10520218 Community Services Officers(Includes SLESF) 54'l,'/34 1.66% 1,478 Wastewater 6,824 7.65% 10521210 Fire 2,154,260 6.52% 5,812 ARRC 234 0.26% / a/riga/qia/alio%%%a/la/aD ( / g�� �y�JJ))))) )0�a7��Y�ior/��o%J%/��/l"/ 1 �������/l'i A � IV//At fl ful,„,,,, / II�� ////%/%%%/..-- lir Downtown Bus. Imp 47 0.05% 64020213 Parking Enforcement 118,050 0.36% 318 Museum 922 1.03% 72022400 Golf 40,808 0.12% 110 Visit Ukiah 297 0.33% 73022600 Conference Center 300,09/ 0.91% 810 Total 89,167 100.00% 77725200 Airport 1,0'1”"',41i1 3.87% 3,446 80026110 Electric Overhead O33,22'/ 2.52% 2,248 80026120 Electric Underground 025,40/ 2.50% 2,227 80026130 Electric Substation 1043,13'/5 0.50% 450 80026200 Electric Testing&Calibrating 1'/4,94'/ 0.53% 472 80026300 Electric Generation 8,941,565 25.84% 23,045 80026330 Electric Hydro Plant 35,904 0.11% 97 80026400 Electric Administration 001,093 2.61% 2,323 80026430 Electric Interdepartmental Charges 1,241,902 3.76% 3,351 80526610 Street Lighting 233,314 0.71% 629 80626500 Public Benefit b10,000 1.54% 1,376 82024410 Water Administration 1x4W#,3'/0 1.66% 1,482 82024411 Water Production Operations&Management 989 1319 2.99% 2,670 82024412 Water Meter Reading 95,669 0.29% 258 82024414 Water Distribution Operations&Maintenance 625,466 1.89% 1,687 84024420 Wastewater Administration 265,142 0.80% 715 84024421 Wastewater Operations&Maintenance 198,914 1.81% 1,616 84024425 Wastewater Treatment 1,665,3/0 5.04% 4,493 oa /oiaii�/a/ 0iiaoiii//aaai�0ai/i�0 i % / ,/, ((,,,,,,I f ,(7 10017200 Successor Agency 58,201 0.18% 157 31122870 Alex Rorabaugh Recreation Center(ARRC) 00,'/04 0.26% 234 31217100 Downtown Business Improvement 1,94/0 0.05% 47 69122700 Museum 341,13/0 1.03% 922 75017110 Visit Ukiah 110,000 0.33% 297 Total Operating Budget Used for Distribution 33,050,041 100.00% $ 89,167 0-13 - 11 - Indirect Cost Allocations by Program Table ®4 Administrative Services - Miscellaneous General Government Distribution Dept. Distribution Basis/Bases Percent Budget FY 2016/2017 Total Operating Budget FY 2014/2015 100.00% $ 138,3521 Total 100.00% $ 138,352 uti'/iole coir 5 mum muummumumuumuumuumuumuumuumumumummiumou,5 135352 ,,,/riaJ iJfiJ%••illi 10017100 Business, Economic, Grant&Housing 3t?:3,'/'!��x 1 0.98% 1,355 10018000 Community Outreach/Public Information Services 34,312 0.10% 144 GF 18,875 13.64% 10022100 Parks 1,0/5,110 3.25% 4,501 Successor Agency 244 0.18% 10022810 Recreation Administration(includes all Recreation Activities) 300,300 2.62% 3,629 Police 24,375 17.62% 10023100 Planning&Community Development 432,31:3 1.31% 1,812 Fire 9,018 6.52% 10023320 Building Inspection 240,30E 0.73% 1,008 Parking Enf. 494 0.36% 10024210 Engineering(includes Landfill/Solid Waste) 4433,28/ 1.40% 1,939 Golf 171 0.12% 10024214 Traffic Signal Operations 23,213 0.07% 97 Conf.Center 1,256 0.91% 10024220 Streets 1,048,503 3.17% 4,389 Airport 5,348 3.87% 10024224 Storm Water 0.00% - Electric 53,083 38.37% 10020217 Animal Control 80510 0.26% 366 Street Lighting 977 0.71% 10520210 Police Patrol 52000938 15.15% 20,964 Public Benefit 2,135 1.54% 10520224 Police Major Crimes 179,5/0 0.54% 752 Water 9,461 6.84% 10520218 Community Services Officers(Includes SLESF) 543,'/34 1.66% 2,293 Wastewater 10,589 7.65% 10521210 Fire 0,154,260 6.52% 9,018 ARRC 363 0.26% ''''')ii)i�roJr47giiiu�iiJi.' //111(f// ��� i111101 P p 6'7 i 1 P)9 /% EOj Downtown Bus. Imp 73 0.05% 64020213 Parking Enforcement 1.18,050 0.36% 494 Museum 1,430 1.03% 72022400 Golf 40,808 0.12% 171 Visit Ukiah 460 0.33% 73022600 Conference Center 300,05/ 0.91% 1,256 Total 138,352 100.00% 77725200 Airport 1,2/041.1 3.87% 5,348 80026110 Electric Overhead 833,22'7 2.52% 3,488 80026120 Electric Underground 80:5,40/ 2.50% 3,455 80026130 Electric Substation 1436,6'70 0.50% 698 80026200 Electric Testing&Calibrating 1'74,34'7 0.53% 732 80026300 Electric Generation 8,541,505 25.84% 35,756 80026330 Electric Hydro Plant 35,904 0.11% 150 80026400 Electric Administration 801,053 2.61% 3,604 80026430 Electric Interdepartmental Charges 1,241,902 3.76% 5,199 80526610 Street Lighting 233,314 0.71% 977 80626500 Public Benefit 510,000 1.54% 2,135 82024410 Water Administration 549,3743 1.66% 2,300 82024411 Water Production Operations&Management 989,616 2.99% 4,143 82024412 Water Meter Reading 95,66E 0.29% 400 82024414 Water Distribution Operations&Maintenance 60:5,4643 1.89% 2,618 84024420 Wastewater Administration 265,142 0.80% 1,110 84024421 Wastewater Operations&Maintenance 598,914 1.81% 2,507 84024425 Wastewater Treatment 1,6435,370 5.04% 6,971 /a0aio/aa�/rai/9i/�o�i/ili/iaan�i/a0aio//iOa/rra///a/rr//ar/ia/ �,rlrrrrirrrrrrrr��� �iir�rrri�r�� / ril J/ fiJiiJi �r�%ri��li �r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r�r 10017200 Successor Agency 08,201 0.18% 244 31122870 Alex Rorabaugh Recreation Center(ARRC) 86,'/84 0.26% 363 31217100 Downtown Business Improvement 10470 0.05% 73 69122700 Museum 341,6743 1.03% 1,430 75017110 Visit Ukiah 110,000 0.33% 460 Total Operating Budget Used for Distribution 33,050,041 100.00% $ 138,352 0-14 - 12- Indirect Cost Allocations by Program 11111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 Ta l0 4® inistrativ Services - ccountin istri Cation Dept. Distribution Basis/Bases Percent Budget FY 2016/2017 Total Operating Budget FY 2014/2015 100.00% $ 784,6621 Total 100.00% 7784,6611 1111 / C` N I��IIII ; ; ;�� IIIME j otot 10017100 Business, Economic,Grant&Housing .323,875 0.98% 7,687 10018000 Community Outreach/Public Information Services 34,312 0.10% 815 GF 107,050 13.64% 10022100 Parks 1,085,110 3.25% 25,525 Successor Agency 1,382 0.18% 10022810 Recreation Administration(includes all Recreation Activities) 666,060 2.62% 20,583 Police 138,243 17.62% 10023100 Planning&Community Development 636,613 1.31% 10,278 Fire 51,146 6.52% 10023320 Building Inspection 740,560 0.73% 5,719 Parking Enf. 2,803 0.36% 10024210 Engineering(includes Landfill/Solid Waste) 463,288 1.40% 10,999 Golf 969 0.12% 10024214 Traffic Signal Operations ,23,710 0.07% 551 Conf.Center 7,124 0.91% 10024220 Streets 1,048,503 3.17% 24,893 Airport 30,329 3.87% 10024224 Storm Water 0.00% - Electric 301,060 38.37% 10020217 Animal Control 67,550 0.26% 2,079 Street Lighting 5,539 0.71% 10520210 Police Patrol 8,008,038 15.15% 118,897 Public Benefit 12,108 1.54% 10520224 Police Major Crimes 179,580 0.54% 4,263 Water 53,659 6.84% 10520218 Community Services Officers(Includes SLESF) 547,834 1.66% 13,004 Wastewater 60,053 7.65% 10521210 Fire 2,154„760 6.52% 51,146 ARRC 2,060 0.26% aiiiooaaiiiifioiaiiiigi iaaioii, iaiaiia / O Joy ✓ % Ip pp ,a d / / ,phiz)):o�,,,,iJi,o,r�o�Jiiii%it /til, ��������i J ��� � ����/IIII/ ��%% ��� I�� Downtown Bus. Imp 415 0.05% 64020213 Parking Enforcement 116,656 0.36% 2,803 Museum 8,112 1.03% 72022400 Golf 40,808 0.12% 969 Visit Ukiah 2,612 0.33% 73022600 Conference Center .300,058 0.91% 7,124 Total 784,662 100.00% 77725200 Airport 1,288,481 3.87% 30,329 80026110 Electric Overhead 830,2,28 2.52% 19,782 80026120 Electric Underground 8,257408 2.50% 19,597 80026130 Electric Substation 166,675 0.50% 3,957 80026200 Electric Testing&Calibrating 174,04/ 0.53% 4,154 80026300 Electric Generation 8,1841,565 25.84% 202,791 80026330 Electric Hydro Plant 385904 0.11% 852 80026400 Electric Administration 861,053 2.61% 20,443 80026430 Electric Interdepartmental Charges 1,741,902 3.76% 29,485 80526610 Street Lighting 233,314 0.71% 5,539 80626500 Public Benefit 1810,000 1.54% 12,108 82024410 Water Administration 849,386 1.66% 13,043 82024411 Water Production Operations&Management 8160,616 2.99% 23,495 82024412 Water Meter Reading 9578436 0.29% 2,271 82024414 Water Distribution Operations&Maintenance 625,466 1.89% 14,850 84024420 Wastewater Administration 765,142 0.80% 6,295 84024421 Wastewater Operations&Maintenance 878„114 1.81% 14,219 84024425 Wastewater Treatment 1,605, 'x'80 5.04% 39,539 raiiaoio888,3ii/aio o//o/iao/io/ iiir8i /aoiiao/8 10017200 Successor Agency 58,701 0.18% 1,382 31122870 Alex Rorabaugh Recreation Center(ARRC) 66,884 0.26% 2,060 31217100 Downtown Business Improvement 17,470 0.05% 415 69122700 Museum 341,676 1.03% 8,112 75017110 Visit Ukiah 110,000 0.33% 2,612 Total Operating Budget Used for Distribution 33,050,041 100.00% $ 784,662 0-15 - 13 - Indirect Cost Allocations by Program Table 4.6 Administrative Services - City Attorney Distribution Dept. Distribution Basis/Bases Percent Budget FY 2016/2017 Total Operating Budget FY 2014/2015 100.00% $ 167,0871 Total 100.00% I65,0/B"( l,f�f ff��1��� ���f ooi aoio/ � goialim ii/iiira//iJi i'iii iiilii 10017100 Business, Economic,Grant&Housing 323,'T/5 0.98% 1,637 10018000 Community Outreach/Public Information Services 34,312 0.10% 173 GF 22,795 13.64% 10022100 Parks 1,0/"5,110 3.25% 5,435 Successor Agency 294 0.18% 10022810 Recreation Administration(includes all Recreation Activities) 866,960 2.62% 4,383 Police 29,438 17.62% 10023100 Planning&Community Development 432,913 1.31% 2,189 Fire 10,891 6.52% 10023320 Building Inspection 240,800 0.73% 1,218 Parking Enf. 597 0.36% 10024210 Engineering(includes Landfill/Solid Waste) 463,28/ 1.40% 2,342 Golf 206 0.12% 10024214 Traffic Signal Operations 23,219 0.07% 117 Conf.Center 1,517 0.91% 10024220 Streets 1,045,503 3.17% 5,301 Airport 6,458 3.87% 10024224 Storm Water 0.00% - Electric 64,108 38.37% 10020217 Animal Control 5/,550 0.26% 443 Street Lighting 1,180 0.71% 10520210 Police Patrol 5,00'(5938 15.15% 25,318 Public Benefit 2,578 1.54% 10520224 Police Major Crimes 1014,1'/0 0.54% 908 Water 11,426 6.84% 10520218 Community Services Officers(Includes SLESF) 54'11,'734 1.66% 2,769 Wastewater 12,788 7.65% 10521210 Fire 2,154,260 6.52% 10,891 ARRC 439 0.26% / a/riga/qia/alio%%a/la/aD 1(� �,/ g��� lly��//� I I� a�„�////� ����yy������J�J)))�� lir ���lila7�/� r/�%J(/fl�o� 1 �������/'Y'Ir A � ,IIfV//Ac�fulW„m« / II�� ////%/%%%G''' li Downtown Bus. Imp 88 0.05% 64020213 Parking Enforcement 118,050 0.36% 597 Museum 1,727 1.03% 72022400 Golf 40,808 0.12% 206 Visit Ukiah 556 0.33% 73022600 Conference Center 300,0120 0.91% 1,517 Total 167,087 100.00% 77725200 Airport 1,0'1”7,41i1 3.87% 6,458 80026110 Electric Overhead 833,22/ 2.52% 4,212 80026120 Electric Underground 525,40/ 2.50% 4,173 80026130 Electric Substation 1543,43'/5 0.50% 843 80026200 Electric Testing&Calibrating 1'/4,94'/ 0.53% 884 80026300 Electric Generation 5,1241,155 25.84% 43,183 80026330 Electric Hydro Plant 35,904 0.11% 182 80026400 Electric Administration 501,0123 2.61% 4,353 80026430 Electric Interdepartmental Charges 1,241,902 3.76% 6,279 80526610 Street Lighting 233,314 0.71% 1,180 80626500 Public Benefit 1210,000 1.54% 2,578 82024410 Water Administration 12414,3'/5 1.66% 2,777 82024411 Water Production Operations&Management 9895319 2.99% 5,003 82024412 Water Meter Reading 05,000 0.29% 484 82024414 Water Distribution Operations&Maintenance 625,469 1.89% 3,162 84024420 Wastewater Administration 505,142 0.80% 1,340 84024421 Wastewater Operations&Maintenance 1208,914 1.81% 3,028 84024425 Wastewater Treatment 1,05"5,3'/0 5.04% 8,419 oa aii/a/iso/0iiao //aaai0ai/i�0 s % !,;;,,'4 , ,,, ,It, (7 10017200 Successor Agency 58,201 0.18% 294 31122870 Alex Rorabaugh Recreation Center(ARRC) 50,'/54 0.26% 439 31217100 Downtown Business Improvement 1'7,4'/0 0.05% 88 69122700 Museum 341,0/0 1.03% 1,727 75017110 Visit Ukiah 110,000 0.33% 556 Total Operating Budget Used for Distribution 33,050,041 100.00% $ 167,087 0-16 - 14- Indirect Cost Allocations by Program Table 43 inistrativ Services - Human Resources/Risk ManagementDistribution Dept. Distribution Basis/Bases Percent Budget FY 2016/2017 Number of Full Time Equivalent Employees(FTEs)FY 100.00% $ 496,408 2014/2015 Total 100.00% $ 496,469 /AVII/iiiiiiii/iI% iiiip „y kILMIT�������/������������/��/////���1�����/////////////�������/////////////////////lllll//////ll%f ���f111111111111111111111111111111111111111111111�l 1 Il, iiiiriiii/iiiioiiir//riiiri iJ%iiri%ilii / j 10010000 City Council 1.90 1.21% 6,024 GF 151,890 30.60% 10015100 City Treasurer 13.38 0.24% 1,205 Police 128,873 25.96% 10011100 City Clerk 1.66 0.64% 3,170 Fire 35,349 7.12% 10012100 City Manager 1."6 1.00% 4,946 Golf 1,427 0.29% 10012200 Administrative Support 13.50 0.32% 1,585 Airport 13,442 2.71% 10013400 Accounting 6.66 4.34% 21,558 Conf. Center 8,592 1.73% 10017100 Business, Economic, Grant&Housing 9.66 1.53% 7,609 Electric 54,656 11.01% 10022100 Parks 11.'1" 7.12% 35,349 Street Lighting 3,646 0.73% 10022810 Recreation Administration(includes all Recreation Activities 4.40) 7.61 4.99% 24,760 Water 40,009 8.06% 10023100 Planning&Community Development 6.66 2.20% 10,906 Wastewater 43,972 8.86% 10023320 Building Inspection 9.66 1.32% 6,531 ARRC 729 0.15% 10024210 Engineering(includes Landfill/Solid Waste 1.40) 9.(6 1.63% 8,116 Museum 12,237 2.47% 10024220 Streets 6.3" 4.06% 20,132 Visit Ukiah 1,585 0.32% 10024214 Storm Water 0.00% - Total 496,408 100.00% 10520210 Police Patrol 36.6"1 21.62% 107,315 10520224 Police Major Crimes 1.66 0.64% 3,170 10520218 Community Services Officers(Includes SLESF 1.00) 5.66 3.70% 18,388 10521210 Fire 11.15 7.12% 35,349 ,armoaoairaivvr000aioiaaroiooio amairionvoimi nnlni�irrriJi�1lr�J/���/JJ�rfi�r���I��r%��r �r��r%%% �r�%�r%%% %���r% 4 72022400 Golf (3.45 0.29% 1,427 73022600 Conference Center 9.'71 1.73% 8,592 77725200 Airport 4.24 2.71% 13,442 80026110 Electric Overhead ir.20 3.32% 16,486 80026120 Electric Underground 6.'16 3.93% 19,529 80026200 Electric Testing&Calibrating 1.66 0.89% 4,438 80026130 Electric Substation 1.'76 1.09% 5,390 80026330 Electric Hydro Plant 3 ,75 0.48% 2,378 80026400 Electric Administration 9.6:3 1.30% 6,436 80526610 Street Lighting 1.'1" 0.73% 3,646 82024410 Water Administration 9.6:3 1.30% 6,436 82024411 Water Production Operations&Management 4.W W 3.19% 15,820 82024414 Water Distribution Operations&Maintenance „''i.66 3.58% 17,754 84024420 Wastewater Administration 7 9 1.90% 9,448 84024421 Wastewater Operations&Maintenance 4.61 2.82% 13,981 84024425 Wastewater Treatment 6.48 4.14% 20,544 ry miaoaa ii ri rr///1/"J:'/ ''''" s aoii iri ri milli arimiraa oaoiiai ri 31122870 Alex Rorabaugh Recreation Center(ARRC) 0,,,,3 0.15% 729 69122700 Museum 6.66 2.47% 12,237 75017110 Visit Ukiah 13..50 0.32% 1,585 Total FTE's for Distribution 156.58 100.00% $ 496,408 0-17 - 15 - Indirect Cost Allocations by Program Table 4.8 Administrative Services 1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 Dept. Distribution Basis/Bases Percent Budget FY 2016/2017 Fund Balance FY 2014/2015 100.00% $ 91,4541 Total 100.00% $ 91455ilatartaa . o o 0 0 0 m 10000000 General Fund ;/ '/4441 6 8.96% 8,190 � r r r� r r r � r r ri r i i r 1 � 64020213 Parking Enforcement 8/ '162 0.21% 191 73022600 Conference Center 10 945 0.03% 24 77725200 Airport 168 311 0.40% 368 80026400 Electric Administration 116i:5 ;/'/5 27.76% 25,391 80526610 Street Lighting 41681 1.00% 912 80626500 Public Benefit 0.00% - 82024410 Water Administration / ;/'/667( 17.64% 16,135 84024420 Wastewater Administration (includes Fund 940) 18 398 768 44.00% 40,244 Total Fund Balance for Distribution 41,811,464 100.00% $ 91,454 0-18 - 16- Internal Service Fund Allocations Table SM Liability Insurance Premium/Claims Deductible Distribution Dept. Distribution Basis/Bases Percent Budget FY 2016/2017 Total Operating Budget FY 2014/2015&Last 3 Years Claims 100% $ 384,386 Paid/Made Total 100% $ 384,1388 � ' �II. J � r''', 171 r4r „ 11l i!'111 JJ I ,1.1111111”"7771111111i m .110 J ,fff fiif i„ ,Eh n o ! irp0 •, ,o, .r„J ..>, 1 „ III �110 [1III1I1 �1 III 111111II 10001 01 11 11111 II 111101 111 1 III E11725,,,;,,,,,,,, 10017100 Business,Economic,Grant&Housing - 0.00% - - 0.00% - 2.08,1/8 0.63% 809 809 10018000 Community Outreach/Public Information Services - 0.00% - - 0.00% - 34,312 0.10% 133 133 10022100 Parks 958 0.28% 400 2 5.48% 7,000 1,0/,,1111 3.27% 4,180 11,580 10022810 Recreation Administration(includes all Recreation Activities) - 0.00% - - 0.00% - ESEIEII,9EIIIJ 2.63% 3,371 3,371 10023100 Planning&Community Development - 0.00% - - 0.00% - 432,913 1.32% 1,683 1,683 10023320 Building Inspection - 0.00% - - 0.00% - 240,8E)9 0.73% 937 937 10024210 Engineering(includes LandfilVSolid Waste) - 0.00% - - 0.00% - 4U3,28/ 1.41% 1,801 1,801 10024214 Traffic Signal Operations - 0.00% - - 0.00% - 23,219 0.07% 90 90 10024220 Streets 12,481 3.67% 4,700 7 19.18% 24,600 1,048,503 3.19% 4,077 33,377 10024224 Storm Drain - 0.00% - - 0.00% - 0.00% - - 10020217 Animal Control - 0.00% - - 0.00% - 8/,5b0 0.27% 340 340 10520210 Police Patrol 82,498 24.26% 31,100 10 27.40% 35,100 5,0117,931; 15.21% 19,472 85,672 10520224 Police Major Crimes - 0.00% - - 0.00% - 17J,5 711 0.55% 698 698 10520218 Community Services Officers(Includes SLESF) - 0.00% - - 0.00% - E'i4/,/34 1.66% 2,130 2,130 10521210 Fire 8,699 2.56% 3,300 1 2.74% 3,500 2,15,1,2(IIf7 6.54% 8,376 15,176 nmoiaooioior r�ia�ir�iaoL r 64020213 Parking Enforcement - 0.00% - - 0.00% - 118,11:111 0.36% 459 459 72022400 Golf - 0.00% - - 0.00% - 40,808 0.12% 159 159 73022600 Conference Center 36,000 10.59% 13,600 1 2.74% 3,500 31)0,0/ 0.91% 1,167 18,267 77725200 Airport - 0.00% - - 0.00% - 1,2/,4b1 3.88% 4,967 4,967 80026110 Electric Overhead - 0.00% - - 0.00% - 833,22/ 2.53% 3,240 3,240 80026120 Electric Underground - 0.00% - - 0.00% - 82b,407 2.51% 3,209 3,209 80026130 Electric Substation - 0.00% - - 0.00% - 1E1E3,Ef/5 0.51% 648 648 80026200 Electric Testing&Calibrating - 0.00% - - 0.00% - 1/4,94/ 0.53% 680 680 80026300 Electric Generation - 0.00% - - 0.00% - S,C'141,37::1 25.95% 33,211 33,211 80026330 Electric Hydro Plant - 0.00% - - 0.00% - ..!1,904 0.11% 140 140 80026400 Electric Administration 4,131 1.21% 1,600 2 5.48% 7,000 8E11,OEI3 2.62% 3,348 11,948 80026430 Electric Interdepartmental Charges - 0.00% - - 0.00% - 1,241,902 3.77% 4,829 4,829 80526610 Street Lighting - 0.00% - - 0.00% - 233,314 0.71% 907 907 80626500 Public Benefit - 0.00% - - 0.00% - b2,3,:1 Y::1 1.59% 2,035 2,035 82024410 Water Administration 5,557 1.63% 2,100 3 6.85% 8,800 !.,44),37EI 1.67% 2,136 13,036 82024411 Water Production Operations&Management - 0.00% - - 0.00% - 4)1;9,Ell EI 3.01% 3,848 3,848 82024412 Water Meter Reading - 0.00% - - 0.00% - 9E1,E1EIE1 0.29% 372 372 82024414 Water Distribution Operations&Maintenance - 0.00% - - 0.00% - (I'.2„2II,,IEE1 1.90% 2,432 2,432 84024420 Wastewater Administration 189,778 55.80% 71,500 11 30.14% 38,600 2E6,142 0.81% 1,031 111,131 84024421 Wastewater Operations&Maintenance - 0.00% - - 0.00% - b08,914 1.82% 2,329 2,329 84024425 Wastewater Treatment 0.00% - 0.00% - 1,(EY1,;Y0 5.06% 6,475 6,475 amniivwrorwoororria 10017200 Successor Agency - 0.00% - - 0.00% - 58,201 0.18% 226 226 31122870 Alex Rorabaugh Recreation Center(ARRC) - 0.00% - - 0.00% - 8H, 0.26% 337 337 31217100 Downtown Business Improvement - 0.00% - - 0.00% - 1'7,4711 0.05% 68 68 69122700 Museum - 0.00% - - 0.00% - 341,Ef7Ei 1.04% 1,329 1,329 75017110 Visit Ukiah - 0.00% - - 0.00% - 78,3'7EI 0.24% 305 305 Total Operating Budget Used for Distribution 340,102 100.00% 128,300 37 100.00% 128,100 32,916,001 100.00% 127,986 384,386 0-19 - 17- Internal Service Fund Allocations Table 5.1 Property, Earthquake & Flood, and tat Premium istri uti auttooktsomagamagamagamagamagai %,�s II,,', V//W, // / / / / GF 21,045 10012400 Misc. General Government 11,960,097 10,041 6,195 7.12% $ 16,236 Police 3,315 �rmaioaa,oaoaimnuoan�i, iivaiiioavai m„000io rr o Fire 5,883 72022400 Golf 2,163,800 884 1,097 0.87% $ 1,980 Garage 207 77725200 Airport 7,193,960 962 3,646 2.02% $ 4,608 Building Maintenance 9,172 80026400 Electric 16,094,560 13,025 7,546 9.02% $ 20,571 Corp Yard 4,183 82024410 Water 22,012,239 19,080 11,157 13.26% $ 30,237 Golf 1,980 84024420 Wastewater 98,105,437 70,083 50,337 52.81% $ 120,420 Airport 5,736 Irro�a„oaimnu n�oa,miaioma��oa0000ia ar0000aoaioii I'D r i rr i r r o iii r o Electric 26,466 20822500 Building Maintenance 6,301,058 5,429 3,194 3.78% $ 8,622 Water 33,468 20824300 Cor p yarda,o,o „i,ao!varia,�aa„ 3,560,550 2,378 1,805 1.83% $ 4,183 Wastewater 123,190 rmaaomir ,aaoo ARRC 3,337 31122870 Alex Rorabaugh Recreation Center 6,583,000 - 3,337 1.46% $ 3,337 Museum 17,834 69122700 Museum 12,918,168 11,286 6,548 7.82% $ 17,834 Total 255,817 Total Property&DIC Premium 186,892,869 133,166 94,861 100.00% 228,027 Distribution is based on property valuation i1øVAPhif&J 9W 41" �� 10024210 Engineering 37,532 0.48% 133 10024220 Streets 1,005,983 12.79% 3,554 10022100 Parks 318,018 4.04% 1,123 10520210 Police 938,534 11.93% 3,315 10521210 Fire 1,665,563 21.17% 5,883 ISf�ariiaoaianu n,oi,aiair�aoimaaiaoioai anoa000ao�oa mai a i rr r iii ra 20324100 Garage 58,496 0.74% 207 20822500 Building Maintenance 155,660 1.98% 550 �rmaioaa,oaoa:'.11;)) mnuiivaiiioavai 0000ami, ro rirrro 77725200 Airport 319,271 4.06% 1,128 80026400 Electric 1,669,064 21.22% 5,896 82024410 WTP 77,874 0.99% 275 82024410 Water 837,034 10.64% 2,957 84024420 Wastewater 684,846 8.71% 2,419 84024420 WWTP 99,348 1.26% 351 Total Auto Insurance Premium 7,867,223.0 100.00% 27,790 0-20 18- Internal Service Fund Allocations Table ter I Services ® Building MaintenanceDistribution Dept. Budget Building Distribution Basis/Bases Percent FY 2016/2017 Utilities FY Total (less Utilities) 2016/2017 Distribution Civic Center Square Footage 100.00% $ 482,6561 $ 85,00011$ 567,656 Total 100.00% 582„3156 85,000 56/$356 "vi 1111111111 1111111111 � �J l1 IIiiii /iiiiiiiiiiii/ � 01i 1 t/ /i� %/ J / 10010000 City Council 2,039 GO 10.00% 48,285 8,503 56,788 10011100 City Clerk 0033.CIO 3.35% 16,167 2,847 19,014 10012100 City Manager 1131".00 2.87% 13,862 2,441 16,303 10012200 Administrative Support 33033.CIO 1.15% 5,557 979 6,536 10013400 Accounting 131"9.1331 3.33% 16,090 2,834 18,924 10016100 Human Resources/Risk Management 3391.911 1.49% 7,169 1,262 8,431 10022100 Parks 111".3311 0.56% 2,694 475 3,169 10022810 Recreation Administration 1":/13.1111 2.75% 13,262 2,336 15,598 10023100 Planning&Community DeN,elopment 131313.111 2.15% 10,397 1,831 12,228 10023320 Building Inspection 11"33.:111 0.66% 3,168 558 3,726 10024210 Engineering 13131,:111 2.10% 10,138 1,785 11,923 10024220 Streets 11"0.10 0.64% 3,112 548 3,660 10520210 Police Patrol 1,009 20 26.56% 128,215 22,580 150,795 10521210 Fire rrar„ „�„rr �r/rrte � 9(90.;:3( 34.45% 166,283 29,284 195,567 rfJJra,rnr a ar��u/rrra/r��W�gi ,�, ��ill � I �i„� ,���� Al ���lEP 1i Ai /�/r itip��1JJ)r Er i 20513300 Billing& Collection 1,037.1311 3.93% 18,978 3,342 22,321 �rr�r//'0) rr rr�aa�a�aaararra�aaa r��a �� rrrrrr���ar pn,� it/ Y � / / /iir/////////////////IIEV////////////////////////////////////////////////// 80026400 Electric Administration 1399.1311 2.65% 12,801 2,254 15,055 82024410 Water Administration 1131.111 0.57% 2,769 488 3,257 84024420 Wastewater Administration 1111..1"11 0.77% 3,708 653 4,361 Total 26,385.60 100.00% 482,656 85,000 567,656 0-21 - 19- Internal Service Fund Allocations Table 53 Internal Services Distribution Distribution Basis/Bases Percent Dept. Budget FY 2016/2017 Corporation Yard Square Footage 100.00% $ 79,5921 Tota I 100.00% $ f ,5f2 ?!?* Depoomento $quare No:tag(' pe rit......Distelbutiort, 10024220 Streets ;, �, 20.36% 16,208 iii �ioaiia aoo aiiiaaiaiaiiaioiiaioiii .,, r r. 80026400 Electric Administration 414 3(11 00 47.57% 37,859 82024410 Water Administration 'Ai 40'e.00 16.72% 13,309 84024420 Wastewater Administration 34,3E1( 00 15.35% 12,217 Total Operating Budget Used for Distribution 158,225.00 100.00% 79,592 0-22 - 20- Internal Service Fund Allocations ........................................- Dept. Distribution Basis/Bases Percent Budget FY 2016/2017 Garage Labor FY 2014/2015 100.00% $ 439,563' Garage Parts FY 2014/2015 [1] 100.00% $ 71,9981 Total 100.00% $ 511„581 Less Reimbursement from Third Parties [2] $ 23,000 Total Costs to be Allocated 100.00% $ 488„581 ;190:1;/421190:15 J� � 714998 % 0114/26418 1111111111hOlOribM r ii, iririiriiilii%%i;riii 10022100 Parks 278 9.07% 37,789 3,533 41,322 10024210 Engineering 14 0.46% 1,903 79 1,982 10024220 Streets 512 16.71% 69,597 20,169 89,766 10520210 Police 1,009 32.93% 137,155 16,645 153,800 10521210 Fire 323 10.54% 43,906 11,024 54,930 ririrroaravrrioimralal aiiuvrriaia rias vaarii oiari riraooia o0 r r , a r r r i r rirr i r r i r rri i iii.. . ii rr�,r�%„ r� ,i, r�,�,,�,�„��„lull////////G///////%////////////�/ll��������///////////////G%////%//////////%///��/////////////////////////////////l�/ll���������0//%//�����������������///////0//G%////%////%///////////////////////� 20822500 Building Maintenance 65 2.12% 8,836 2,204 11,039 20824300 Corporation Yard 1 0.03% 136 - 136 rarraa�aaa�ararrrrr�arrr rr arra arffaaa�a rrr �� rrrrr � � r r rrr r I I / /, � //////// 11111�//////// / //i r;,�,r%%,,,r,,,,,,,r�,,,,,r„r,%„r��,�,r, ,r���ll��// i �'hl!�%�II��II� � G��J��/////////////////////% ///////////����////// �����1�11��1����1�1//////%////////�� ��I�l///// / 77725200 Airport 44 1.44% 5,981 628 6,609 80026400 Electric 323 10.54% 43,906 5,339 49,245 82024411 Water Treatment Plan 55 1.79% 7,476 2,449 9,925 82024414 Water Operations&Maintenance 171 5.58% 23,244 3,059 26,303 84024421 Sewer Operations&Maintenance 197 6.43% 26,779 5,611 32,390 84024425 Sewer Treatment Plant Operations 73 2.37% 9,855 1,257 11,113 Total Operating Budget Used for Distribution 3,065 100.00% 416,563 71,998 488,561 [1]Direct charge of parts based on actual use in FY 2014/2015 and charged to Department budgets [2]Less riembursementfrom 3rd parties estimated$23,000 in FY 2016/2017 •-. - 21 - Internal Service Fund Allocations Table 5.5 Internal Services - Dispatch Distribution Dispatch Distribution Basis/Bases Percent Budget FY 2016/2017 Dispatch Department Budget 100.00% $ 1,106,629'4 Less Costs and Funding from Ft Bragg Contract [1] (327,386) Less Non-Cash Depreciation Expense (49,400) Total Net Distribution to City Departments 65.95% 1x,843 Distribution by Percent of estimated call volume 96.00% $ 700,649 Distribution by flat baseline fee equal to 4%of net distribtuion cost 4.00% 29,194 Total to be Distributed 100.00% $ 729,843 Dispato 1,111m1111 # � r r_ 1 %ir 10520210 Public Safety Police 28,490 84% 591,873 10521210 Public Safety Fire 3,166 9% 65,773 i i i r�ioirri ))) ,(/) , / 1 .1 / /1.1/A / U// D, 410 80026400 Electric 2,070 6% 43,004 82024410 Water 50% 14,597 84024420 Sewer 50% 14,597 Total Operating Budget Used for Distribution 33,726 100% 100% 729,843 [1] Ukiah Police Department provides dispatch services to Fort Bragg Police Department through a contract for services. Projected Revenues FY 2016/17 is$327,386 0-24 - 22- Internal Service Fund Allocations Table nt rna Services r a in i tri tl n Distribution Basis/Bases Percent Dept. Budget Budget less Direct Total FY 2016/2017 Direct Costs Costs* Distribution Contractual Services& Supplies FY 2014/2015 100.00% $ 261,7221 $ 179,086 $82,6361 $ 261,722 Total 100.00% $ 2610/22 $ 1/9,881/ $82,1/31/ $ 2610/22 rill Dell,rini 20/41201/5 percerit1111111111111111111111Directileosts Costs. chsttibutiort $„„„„„„„„,17%08(3 /%, oi%1 1;ii/ir' ir) 10010000 City Council 1,,1512 0.14% 251 - 251 10011100 City Clerk 21,9/3 0.64% 1,139 - 1,139 10012100 City Manager 10 2811 0.32% 570 - 570 10012200 Administrative Support 21,020 0.61% 1,090 - 1,090 10012400 Miscellaneous General Government 143,141 4.14% 7,423 - 7,423 10013400 Accounting 22 01,11,1 2.68% 4,805 - 4,805 10014000 City Attorney 11 1111 0.33% 587 - 587 10015100 Treasurer 130,011,1 2.33% 4,181 - 4,181 10016100 Human Resources/Risk Management 1,,28 1 0.14% 258 - 258 10017100 Business, Economic, Grant and Housing Services 19a,990 0.46% 829 - 829 10018000 Community Outreach/ Public Information Services 21:r 1199 0.74% 1,317 - 1,317 10022100 Parks 10,$89 2.35% 4,200 - 4,200 10022810 Recreation Administration[1] 228 770 6.48% 11,604 - 11,604 10023100 Planning& Community Development 1:r1 15121 1.50% 2,689 - 2,689 10023320 Building Inspection 11:r 11110 0.46% 828 - 828 10024210 Engineering 01,032 1.79% 3,207 - 3,207 10024214 Storm Water[2] 0.00% - - - 10024220 Streets 21x2 1592 7.32% 13,115 - 13,115 10520210 Police[3] 1B9,191 5.50% 9,842 - 9,842 10521210 Fire[4] 10,249 2.03% 3,643 - 3,643 rrrr i rr �rroaoorrroiavrairioaoi, it oriraraiaaiioao�r r rri r r r i it , avi ai 73022600 Conference 11111x/ 2.01% 3,602 - 3,602 77725200 Airport 2111,12 0.68% 1,222 - 1,222 80026400 Electric[5] 1521:, 11,111 25.92% 46,421 78,504 124,926 82024410 Water 101a 1a1r/1 13.48% 24,143 2,066 26,209 84024420 Sewer[6] 1122 111:a1:a 13.39% 23,977 2,066 26,043 oiiavioia oaririrr amvoavarroaaoora oo aarraroiiiiroovii avraia rir r r r r r � r � rr i i ii i rr r r rr�,���,rrrrrrr�rf���rr,rr�rrrerr,�r��rr,��,�„��,�r, „�,�r,Jr,�,;rrf r,rr�rrir���,rrf�„r�rrr,�%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%%A 10017200 Successor Agency 2,3130 0.07% 124 - 124 31122870 Alex Rorabaugh Recreation Center(ARRC) 1:J 15119 0.46% 821 - 821 31217100 Downtown District 11,410 0.51% 906 - 906 64020213 Parking District 111,031 3.22% 5,758 - 5,758 69122700 Museum 10,2152 0.30% 533 - 533 Total Operating Budget Used for Distribution 3,453,370 100.00% 179,086 82,636 261,722 *Direct Costs: 1 FTE Buyer 95%Electric 2.5%Water,2.5%Sewer [1] includes aquatics and other recreation programs [2] new cost center in FY 15/16 [3]includes Volunteers,Major Crimes,&SLESF [4]reduced by$477,590 for fire District Contract [5]includes Street Lighting&Public Benefit,does not include power [6]reduced by$100,000 for Litigation Services 0-25 — 23 — Internal Service Fund Allocations Table .7 Internal Services ® t'lit illi i tri i Dept. Budget Direct Total Distribution Basis/Bases Percent FY 2016/2017 Distribution FY Distribution 2016/2017 Billable Revenues FY 2014/2015 100.00% $ 978,138'1 $ 316,618 r$ 1,294,756 100.00% /8,138 316,618 61 1,294,,"/ 6 ��� 2' °1 l f // %fiii/iJi�i� 10012200 Administrati'e Support[1] 22 002.1zc°S Cl'a(1% 2,893 - 2,893 10520210 Public Safety Police 21, 102',,,,,,E3 Cl Cla°S% 803 - 803 iii ri it i oii/aooioaaooiiiii 72022400 Golf 2 221..P4 00',,a% 310 - 310 77725200 Airport 1,dS 1. zi" 1 04% 10,141 - 10,141 80026400 Electric 111 0,}10 1/2 "C,} 41 q"% 469,243 188,128 657,371 82024410 Water 1,1,111 ;aFS.,.1 4 z 11 F;1f,}% 174,078 128,490 302,568 84024420 Sewer 1020:!.,040 02 ;]2 1"F„S% 320,669 - 320,669 26,345 r Total Operating Budget Used for Distribution 31,305,392 100.00% 978,138 316,618 1,321,101 Garbage is Removed from Distribution(flat amount)Sales x 3% *Based on historical time studies of 60•Y Electric 40%Water [1] includes Landfill 0-26 - 24- Internal Service Fund Allocations Table 5.8 Internal Services - Information Technologies Distribution Distribution Basis/Bases Percent Dept. Budget Full Time Equivelant Employees(FTEs)FY 2014/2015 100.00% $ 854,627 Total 100.00% 854,62"1 itillimom 41E4,1110041,06 ,1,1 mGii/;„ ,,/,/,)i % ii , 10010000 City Council 1..90 1.01% 8,649 10011100 City Clerk 1.010'1 0.53% 4,552 10012100 City Manager 1 6 0.83% 7,101 GF 229,476 26.9% 10012200 Administrative Support 2.:r01 0.27% 2,276 Police 185,046 21.7% 10013400 Accounting 4.4;0'1 3.62% 30,955 Fire 50,757 5.9% 10015100 City Treasurer 0 38 0.20% 1,730 Purchasing 9,332 1.1% 10016100 Human Resources/Risk Management 2.00 1.33% 11,380 Billing&Collection 44,429 5.2% 10017100 Business, Economic, Grant&Housing 2.401 1.28% 10,925 Garage 14,795 1.7% 10022100 Parks 11.'1'r 5.94% 50,757 Corp Yard 1,457 0.2% 10022810 Recreation Administration(includes all Recreation Activities 4.40) r'.ri'1 4.16% 35,553 Building Maint 21,759 2.5% 10023100 Planning&Community Development a.44 1.83% 15,660 Dispatch 40,970 4.8% 10023320 Building Inspection 2.011, 1.10% 9,377 Golf 2,048 0.2% 10024210 Engineering(includes Landfill/Solid Waste 140) 2 06 1.36% 11,654 Airport 19,301 2.3% 10024214 Storm Water[1] 0.00% - Electric 83,715 9.8% 10024220 Streets 6 30 3.38% 28,906 Water 57,449 6.7% 10520210 Police Patrol 33 80 18.03% 154,091 Wastewater 63,139 7.4% 10520218 Community Services Officers(Includes SLESF 1.00) 5.r;0'1 3.09% 26,403 Conf.Center 12,336 1.4% 10520224 Police Major Crimes 1.010'1 0.53% 4,552 ARRC 1,047 0.1% 10521210 Fire 11 '16 5.94% 50,757 Museum 17,571 2.1% ia%iiiaiiaiia/o%%a�ii%iariaiia//innDo/oaia//ii/aioi �/ % '�// % % %/ O ;( ( , , % i / % % 7 O Total 854,627 100.0% �„ ,/„� ,�, ��,� �,��X11111, � �11'�///////////On��ll�/// Flu///////////////rr,ll����e��l�%//// �I����%///////////// 20324100 Garage a.25 1.73% 14,795 20413500 Purchasing 2.00 1.09% 9,332 20513300 Billing&Collection 1;.010'1 3.20% 27,313 20524412 Water Meter Reading 1.88 1.00% 8,558 20526430 Electric Meter Reading 1.88 1.00% 8,558 20620231 Dispatch Ukiah(Includes Dispatch Fort Bragg 3.00) 9.00 4.79% 40,970 20822500 Building Maintenance 4..'/8 2.55% 21,759 20824300 Corporation Yard 2.:5"1 0.17% 1,457 72022400 Golf 2.40 0.24% 2,048 73022600 Conference Center 2.'/1 1.44% 12,336 77725200 Airport 4.24 2.26% 19,301 80026110 Electric Overhead 5.20 2.77% 23,671 80026120 Electric Underground 1.1f 3.28% 28,041 80026130 Electric Substation 1.'/01 0.91% 7,739 80026200 Electric Testing&Calibrating 1.401 0.75% 6,373 80026330 Electric Hydro Plant 0.'/6 0.40% 3,414 80026400 Electric Administration 2 0 1.08% 9,241 80526610 Street Lighting 1.'1'r 0.61% 5,235 82024410 Water Administration 2 0 1.08% 9,241 82024411 Water Production Operations&Management 4..9.9 2.66% 22,715 82024414 Water Distribution Operations&Maintenance :0.601 2.98% 25,492 84024420 Wastewater Administration 2..98 1.59% 13,566 84024421 Wastewater Operations&Maintenance 4.4'1 2.35% 20,075 84024425 Wastewater Treatment 0.48 3.45% 29,498 31122870 Alex Rorabaugh Recreation Center(ARRC) 0 23 0.12% 1,047 69122700 Museum 3 86 2.06% 17,571 Total FTE Used for Distribution 187.74 100.00% 854,627 [1]new cost center in FY 2015/16 0-27 - 25 - rrrf ' °" "" Presentation Received -Agenda Item 3a /�/�' ��miIJ 1 JIPJ * orifi « � oUkiah )) Draft Operations and Capital Budget Fiscal Year 2016-2017 Budget Review July 25, 2016 Budget Overview • A General Fund and Enterprise Operations focus • Updates Cost Allocation Plan for Administrative Services & Internal Services Funds • Includes FY 2017 Capital, Equipment and Debt • Wastewater Funds to be presented at Joint Meeting with Sanitary District • Includes Special Revenue Funds pity of Ukiah FY2016-17 Operations and Capital Budget f ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,;;,,,,,,,,,,,,,,,,,,,,,,,,,,,,,. FY 2016-17 All Funds Operations, Debt and Capital Budgets - $95.5 Million mnoi IIIIIIII IIIIIIIIIIIIIIII IIIIIIIII'oni nn,... Electric , .;iira9,ys�{I 1 o Ifr puu� uuuuu 111 1 1 Special Revenue 23,2-9,677 , 24% Funds, 523,412 , 0% np,IV,IIUkay Airpo , 1,260,207 , �����✓Q VVVVVVVVVVVVVVVVVVVVVVVVV 111 1\\\\i �N,,1,1Y,aa IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 1 Wastewater, """ � 11,078,071 , 12% illtill ,,\\1\\\\\\ GeneralFu j„,�000'i(4111111111111111111111111111111111111111111111111111111111111111111111111,11. 11111 �o� II 17,725,187 , 11,1,1 „� u ` Recycled Water, 27,739,275 , 29% 11 11111'11'1'1110) 2 2 2 2 2 11111111111Water, 9,8005734 , / 11111111111 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 10% Landfill, 3,547,974 Other enterprises, 4% 559,223 , 1 City�f Laczy� FY2016-17 Operations and Capital Budget f ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,. FY 2016-17 All Funds Operations & Debt Budgets - $52.9 Million Special Revenue Electric, 18,489,677 , Funds, 2 1% ,412 , 35% ,,,,11'0,111,11,i1101IIIililillIIIIIII II 100,,,,„ VI ,I,,N,,,,I, ,,,,,v,„,,v,,,,,v,/,v,,,y:,,,,,,,,,,,,v,,v,',v,v,,!„11„11,1 Airport, 903,307 , 2% Gener s ' 6'/' \\\\\\\\\\\111 I I I I I I I I I I I lirl11t1a!\ pp�pfl b� q�il Uu0IGi ) 1 , )) 17 725 1 1,, .,,N,N� ////// / I!11 Wastewater, 9,860,071 19% � Recycled Water, �� 85,084 , 0% Water, 4,083,734 , 8% Other enterprises, Landfill, 674,874, 1% 559,223 , 1% City of U�kU JI FY C� 6 7�7tsrcrt� c� ts� tcrB Budget ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, FY 2016- 17 Labor Assumptions • Last year labor negotiations were completed for all bargaining units for 3 year MOU contracts • PERS retirement rates increased less than 3% and the unfunded liability less than 1% • Health premiums increased by 9.5% which is shared by the employees • 5 new full time positions have been added • 5.3 part time positions (5.32 FTE) have been reduced • Net Full Time Equivalent positions reduced by .3 FY 016-17 Operations((/4 Capital Budge rf" pity uj Ukiah FY 2016-17 Full and Part Time Positions by Department — 198.6 Full Time Equivalents Community, Planning and 11111111111,1,11111 Building Public Works 3% 22% 11111,1111111111111111 IIIIIIIII111111111111111111111111111111111111 11111111 „I 111 Commun1111111111111 ity10011 1 11111111111 „III Hoolooluoiliouiliouliouiliouiruiliouiliouiliouluiliouilioui Services 1111111111111 20% IIIIIIIIIIIIIIIIIIIIIII11111111111111111111111111111111111111111111111111111111milimimilmimilMIM!ill HI Administrative Services ��' iiiiiiiiii 13% ������������������������������������������������������������������������������� Police 0,1,1,1,1,1,1,,,,,,',',',',i, 1,111100000 / ' / ,,,,,, ,ouluoun000n000n000n000n000n000n000n000n000n000n000n000n000no 25% 1110000000000000000000000000000000000000000000000000000000000000000000000000 Airport 2% Electric Fire 10% 5% FY 2016-17 Operations and Capital Bud rf�. pity uj Ukiah FY 2016-17 Full & Part Time Positions by Funding Source - 198.6 Full time Equivalents rSv FundsIntenal, 34.56er, 1ice7% , /Special Revenue 1 I 111 II Funds, 5.56, 3% �� ilk 11! �� �1 4 1111 11141,111 ,, „, „1„ / �II111 �� � 111111111111111:11.:11111 , Electric , 19.04, °1 111 11 1111 11 1111 1111111 ds Wastewater, 16.26, 1 e 8% O 6% MA Water, 12.22, 6 1 111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 11111 111111111111111111 1101111111 II 1111111111111111111111111111111111111111111111111111i0111111111111111111,1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 11111.1111:1111:111111.1111111111.11111111 11 1111111111111111111111111111 Other Enterprise Funds, 11.36, % General Funds, 99.62, 50% FY 016-17 Operations and Capital Rude (i ''''. 'I'''. pity of Ukiah FY 2016-17 General Funds Operating Expenditures and Transfers - $17.7 Million Public Works Community 7% Planning and IIIj Buildingiiiiiil 5/0 .0.1i 0.,....,,,,i1,1iil,i,tilli,, Community Services111 Police 12% l 1.0_1J1410IIIIIPublic Safety44% Eco---1" �' 7� 61% i Development sr 1111111 Fire 111111111111111111111: 0 Oji111111010# 11 17% Administrative °� Services 11% Transfer Out to Other Funds 3% FY 2016-.17 Operations and Capital Budget 4,.. p City'�/Lcatz11 FY 2016-17 General Fund Operating Expenditures 20 000 000 ..................... 18 000 000 ..................... 16,000,000 ((( ((( 1! 1 1 11 I )))))) h 14,000,000 4ii(ii 1 , il / / 12,000,000 11111 1111111"ililillgge 10,000,000lG"091. 8,000,000 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 11111111111111111111111111111101111111 0 P 1,1,1,1,1,1,11111"""""""" 6,000,000 01111111111 �IIII�IIIIIIIIIIIIIIIIIIIIIIIIIIIIII alp WIWI 1[1 I 1110 ,111111111 ttl tti R'1'„„\IV, 1 ),„„altIl, '''",„„„„0,0 11 ''w:,\,*11,11111111111,1„1„1„1111,,,1,1,1;,„,1g11,\,\\,u1R,,,,,„„,,,,,\,1,,1:,,,11,:1\i,,,,,,IiI,11,!1!1!,It!l'!1111!!,!,!,,,,,:11:11:11/41:11'll'Il'Il'Il'11,1,1,1c\ipil;11,111:millIr11,0,111111111111,11,1111,i,1„, ,i)11,111111111111,1ili,,,i1,1111,1111111111,111111(1,,,11111, 4,000,000 \\\\\\I'1 *\\\\\\\)\\ \%1\1%11\\\1\ ‘1\%\t‘%14i‘\‘\i\‘\\‘\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\1 \\\\\\* \" °' \ \\\1\\\\\\\ \\\\ \\1\\\\‘\\\‘‘‘\‘‘\\\I 2,000,000 4111111 U,e t�l,��m�1,11pi � u 0,1i�u�uiusiu FY 2014 FY 2015 FY 2016 FY 2017 FY 016-17 Operations and Capital Budget ( City of Ukiah FY 2016 -177 General Funds Revenues and Transfers $17.7 Million Transfers from Other Funds 1 2% Taxes & Other Revenues Franchise Fees 1,11,11,11,1,1,1,1,1,1,1,1,1,1,1,1,11111111111111111111111111 1 011,11,11,11,11,11,11,01,11,11,11,11111,111 1% 11111111111111111111111111 1,11,11,11,11,11,11,111,1,11,11,11,11, 63% Charges for Services 5% N Revenues from 11,11,11,11,11,11,11,11, Other Agencies 1% Interest an ci Rent of City Propertyiiimm111111111111111111111111111111111111111111111111111 „I �� 11,111111 0 (1111111111111111111111... 1 o Lic enses/Permits/ Public Safety Fi nes/Penalties 2% Restricted 15% FY06 7 Oprations and Capital Bcacit city of t iah FY 2016-17 General Funds Revenues Taxes and Franchise Fees $13.8 Million - 78% Property Taxes 20% iommmul Sales Tax '11111111111111111'''''' NHIHImmmmmm''''''''''''""""''''111111111111111111111111111111111111 38% Other Taxes 3% '"'''''''''"''' ,11,111till'il(11(1111(1,11i111',111'11''!:,''11,11,11iiililillholt,,,,o,„,„,,,111,111,111„1:,1:„1,1„1„1„:,11111?;?1„1„11,111?1:111:111:111:„„„1„1„1„1„1„1„1„1„1„1„1„1„1„1„(,(,(,„,(1, uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu-I'll'I"'I'lll'I'l"'I'I'l"''I'll"'I'I'l"'I'l''Il"'''I'l"1"1"1"1"1"1"'I'l'rl'I'l''I'l'I"'I'l''Il"'tl'I'''I'l'tl'I''I'l'I"I'll'I'l'tl'I'l"'I'l'I'l'I'l'I'll'I'l'I'l'I'l'I'l'I'l'I'l"1"'I'l'il'I'l'I"I'll'I'''''I''I'l''Il'I'l'll'I''Il'I'l'll'I''Il'I'l'I'l'I''I("I'"'I'l''Irl:i''I'l''I'l''I'll''I'l'I'lll"I'll'I'lll'I''Il'I''I'l'll''I''I'l'll'I'rl'IIII'l'I'll'I'lli'l'I'llIl'ill'il'Ill'il'll'il'111'111fIIII"III''I'lli'll'illIll'lliIlli'llIl'IIIIIIIII'lli'l'III'lIltlilliillIll''I'l'Ifl'I'll'111111 ''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''11'''''''''',',111111'111'11','I'll'','1'11,11''',11'',11''',11'',11'''Ill''ll'I'''ll'''Ill'''''''''Ill'''''''''Ill'''''''''''Ill''''I'll'''Ill'''I'll'''Ill'''I'll'''111'''I'll'''Ill'''I'll'''Ill'''I'll'''Ill'''I'll'''Ill'''Ill'I'l'Ill'I'l'Ill'I'l'Ill'I'l'Ill'I'l'Ill'I'l'Ill'I'l'Ill'I'l'Ill'I'l'Ill'I'l'Ill'„''1"'I'l'Ill'„''1"'„'1'1"'„'1'1"','1'1"','1'111',1'1"'ll'Ill'il'Ill'll'Ill'il'Ill'il'Ill'il'Ill'1"1"I'11,11'111111'11'11'111111'111111'111111'111111'111111'111111'11'111'111111'11'111'll'ill'll'ill'll'ill'll'ill'll'ill'll'ill'll'ill'll'ill'll'ill'll'ill'll'ill'll'ill'll'ill'll'ill'll'Ill'11111'11'111'11111'11111'11111'11111'11111'11111'11111'11111'11111'11111'11111'11111'1111'11111'1111'11111'11111'11111'1111'1111'11"'1111'1111'111'1 Franchise Fees 1111111111111111111111111111111111111111111111111111111111111111111 11 % TransientSales Tax — Occupancy Public Safety Taxes Measure P/S 9% 19% FY 016-17 Operations and Capital Budget ( k. .:4.;,,i, '''''', 1 pity t)fk.ialI FY 2016-17 Change in Major General Funds Revenues 16,000,000 14,000,000 12,000,000 \� \\ 1 11111 � �� III ullliiillllupu�,�,��phryp uuuu�auq vomoo Ili 0000000000 0000000000000011111 0000000000000 0000000000000000 00000000000000000000 0111111111111111111111111100000000 1111111111111111111111111 1111111111111111111(11(1111111111(111111111111111111111111111,1111,11,11,11,11,11,1,111,1111111111111111111111111111111111111111111111111111111111100001 olDrDDDDDDDDDDDDDDDIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 10111111111111111 11iDDDDDD0000000000000loomm ,,. i,,‘ ,t,,,,,,,,,)/ 10,000,000 ��������muiuWIVWVNNNNN1111100111111111111,1111111111111V1 11111111111 � " 8,000,000 111))) ilf 1 i / -1101,j) (,))i'''),!111/'11/1/(11//////i ,;•,,,, ":„)u),(j,i .,,,,.4;„, 1 111 0I 6,000,000 IIIIIIIIIIIIIII IIIIIIIIIIII r!:uoia���� � ISIII 4,000,000 2,000,000 FY 2014 FY 2015 FY 2016 FY 2017 Citkia h FY 016-17 Operations and Capital Budget Y of 2016-17 General Funds Strategic Reserves and Fund Balance $6.6 Million — 37% of Expenditures 7 000 000 1001 .0010001 .10000001 11111111111111111111111111111111111111 ififififififififififififififififififififififififil 101, 110000111.0000000000000 10.010100 11111111111111111111111111111111111111111111 ifififififififififififififififififififififil 10000000000000000000. 11111111111111111111111111111111111111111111 00000000000000000. „„„,000000000000 6,000,000 1111110100010IIIII000000ovIllnInvIll 0000001 Ivo II II 110 II� 0000 1�� b�bb au II�IIIIIIIIIIIIII Amll °�wuua0.NPoPnr+uiYy/ °�.d9'Vh000nonVnNNgq'd 'n01111.04 o0111111000,010,IIIIIIIIIII 000110111111111111011100 � III�p����1��11111�1� �� �������������II 000000000001111111111111111100011111 5,000,000 m, s�. �IIIIhI6l�lll�Ul�u� ���1➢lu�l � "�� 4,000,000 3,000,000 ]� VI IV ( ,1000 II f q'p `Y V i 011111011110111111000001111111111111111111101111110100000000000000004ininomonninniinnmininonnnonnnomonninnino IIII 1111 2,000,000 IIIIIIIIIII1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 III II II IHII 1,000,000 0 FY 2014 FY 2015 FY 2016 FY 2017 FY 016-17 Operations and Capital Budgetpity of iah FY 16-17 Enterpri Improse Funds vementCapital s and Equi $43.3 Million WateHHHHHHHHHHHH r, 5,717,000 , 111111111111111,111 III 0l , , 13% le, 1111111110o. Landfill, 3,547,974 8% 11111111111011111111111111111111111111111111111 11111111111111111111111111111111111111111111111111111111111111111 R"111111111111111 v u i111111111111111111111111111111111111111111111 011,11111111111111111111111111 1 'ifill11111111111111111111111111111111:1:1:1:1:1:1:1:1:1:1:1:1:1:1:1:1:1:1:1:1'1'\\\\\1:1:1:1:1:1:1:1:1:1:1:1:1:1'\\1:1:1:1:1:1:1'\\\\\\\\\\\\\:''''''''''h''I'H""''"H"H"H"'"""'""H""'"...\\\011\\\\\\,,,,,,,i„, Recycled Water, 27,654,191 , 64% Electric , 4,760,000 11% :::;IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIi0000004,\,;I,I,I,I,Ill;,1111,IIII,Ill,IIII,:11,:11,;II,;;„III„III,I,I,v,v,v,I,I,I,Ivvoov0000000000000000000000000000lololololololololololoo , 396,900 , 1% WastewaterAirport, 1,218,000 , 3% FY2016-1:7 ; eratior s and Capital Budget !Cityuj Uth Cost Allocation of Administrative and Support Services • 2nd year of adopted Cost Allocation Plan to spread indirect support costs to operating activities • 3 methods to spread costs used by the City — Internal Service funds allocations — Indirect cost allocation of Administrative Services — Payroll Allocations • Updated allocation % based on FY 14-15 Actual direct costs • Indirect and Internal Service Funds allocations adjusted to improve allocations of costs FY 016-17Operations((/4 Capital Budget f City uj i azy FY 2016-17 Indirect and Internal Services Allocation to Direct Operations - $ 7.5 Million Indirect Administrative Services Direct 2,630,492 to 5% Operations, 11000000000000000000000000000000000000000000000 42,799,157 , oppooppoppoppoppoppoppoppoppoppoppoppoppoppoppoppoppoppoppoppoppopplyoppoppoppoppoppoppoppoilippoilippopilliiiiiiiiiiiiiiiiiiiiiiiiii 1000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000 poppoppoppoppooppoppopponommonnyouppooppoommonnyouppoppo 85% ������1oppolop oppoppoppooppooppoppooloopo pooppoppo voloolly 111111111111111111 pooppoppo oppooppooppilloyoloop ooioppooppo opoopploopoop oppopploolooloppy pooppoppoppy poppoppoppy oppopippoppy oppoppot oppoloollo poop loolooloopply Internal ii��//` Services Funds �ua 4,916,960 10% FY 2016-17 Operations and Capital Budget ,,... ' , P ` 1 II City(,)fia/! FY 2016-17 Indirect and Internal Service Funds Allocation by Fund — $7.5 Million General Funds , 2,26),260 , 46% 15 • Funds/ Enterprise � Fe 391,730 8%2.534,365 , 52% Other General 69x35 , 1111111111111111 11111110 11111111111111111111 111111.1.1.1. & Other, 115,335 2% ( k. l'f' .p "'',„ FY 2016-17 Operations and Capital Budget i City(),.t'Vii,,,:•iatz Correspondence Received -Agenda Item 3a Memo To: Council Members, Sage Sangiacomo, Budget Team, Departments From: Daphine Harris Date: July 25, 2016 Re: Budget items The following budget documents need to be inserted in your draft budget document: Updated Table of Contents Enterprise Funds Water Enterprise Pages E-63—E-76 Landfill/Solid Waste Pages E-77—E-84 Internal Service Funds Liability Insurance Pages 1-45—1-48 Special Revenue Funds All Special Revenue Funds Pages S-01 —S-32 Other Financial Management Policies Pages 0-29—0-38 Glossary of Common Budget Terris Pages 0-39—0-43 Acronyms Pages 0-44—0-45 Draft Operational and Capital Budget Fiscal Year 2016-2017 TABLE OF CONTENTS July 25,2016 CITY COUNCIL/CITY STAFF ORGANIZATION CHART BUDGET SUMMARY AUTHORIZED PERSONNEL S-01 BUDGET SUMMARY SCHEDULES GENERAL FUND SOURCES AND USES SUMMARY G-03 DETAIL .G-06 CITY COUNCIL G-21 CITY CLERK G-25 CITY MANAGER G-29 ADMINISTRATIVE SUPPORT G-33 MISCELLANEOUS GENERAL GOVERNMENT..... G-37 FINANCE-ACCOUNTING .G-41 CITY ATTORNEY G-45 TREASURY MANAGEMENT G-49 HUMAN RESOURCES/RISK MANAGEMENT .G-53 ECONOMIC DEVELOPMENT G-57 COMMUNITY OUTREACH G-63 ANIMAL CONTROL G-67 PARKS G-71 AQUATICS AND RECREATION G-77 COMMUNITY PLANNING .G-97 BUILDING INSPECTION .G-103 ENGINEERING G-107 TRAFFIC SIGNALS MAINTENANCE G-113 STREETS G-117 STORM WATER G-123 POLICE G-127 FIRE G-141 Draft Operational and Capital Budget Fiscal Year 2016-2017 ENTERPRISE FUNDS ELECTRIC E-01 PUBLIC BENEFITS E-21 STREET LIGHTING E-25 PARKING DISTRICT .E-31 CONFERENCE CENTER E-37 AIRPORT E-45 RECYCLED WATER E-53 GOLF E-57 WATER E-63 LANDFILL/SOLID WASTE E-77 WASTEWATER INTERNAL SERVICE FUNDS GARAGE I-01 PURCHASING 1-07 BILLING&COLLECTIONS .I-13 DISPATCH CENTER I-21 BUILDING MAITENANCE/CORPORATION YARD, I-27 INFORMATION TECHNOLOGY I-35 LIABILITY INSURANCE . .1-45 SPECIAL REVENUE AND OTHER FUNDS ALEX RORABAUGH RECREATION CENTER S-01 DOWNTOWN BUSINESS IMPROVEMENT DISTRICT .S-07 MUSEUM .S-13 VISIT UKIAH S-21 TRANSFER STATION .S-27 SUCCESSOR AGENCY LOW AND MODERATE INCOME HOUSING HOUSING AND ECONOMIC DEVELOPMENT GAS TAX SIGNALIZATION STREETS SUPPLEMENTAL LAW ENFORCEMENT GRANT OBSERVATORY PARK PLAYGROUND AND PARK AMENITIES SWIMMING POOL SOFTBALL COMPLEX LOCAL LAW ENFORCEMENT ASSET FORFEITURE SPECIAL POLICE STIP AUGMENTATION FEMA STATE STP Draft Operational and Capital Budget Fiscal Year 2016-2017 CITY HOUSING BOND PROCEEDS OTHER COST ALLOCATION PLAN 0-01 FINANCIAL MANAGEMENT POLICIES 0-29 GLOSSARY OF COMMON BUDGET TERMS 0-39 ACRONYMS 0-44 SCHEDULE OF TRANSFERS FUTURE REVENUES DEBT SUMMARY DEBT OBLIGATIONS 'j City of Ukiah WATER ENTERPRISE FUND BUDGET Fiscal Year 2016-17 82024410 Water Administration 82024411 Production and Distribution 82024414 Distribution Maintenance&Operations BREIF DEPARTMENT AND/OR DIVISION OVERVIEW: The Water Division's budget is made up of three separate budgets including Administration. Production and Distribution. The Wastewater Collection budget is closely coordinated with the Water distribution budget as the amount of water distributed directly correlates to the amount of wastewater that needs to be collected. The same crew maintains both the collection and distribution systems. The cost of these operations is proportioned to the individual funds as calculated on the year prior and applied to the current year. The water system is run by approximately 19 full and part time employees. Many of the part time employees are full time and funded by other budgets for other duties they perform. MAJOR ACCOMPLISHMENTS FOR FY 2015-16: • Well#4 rehabilitation design complete and construction in progress. • Well#9 design complete and construction in progress. • Water Rate Study complete and new rates adopted. • Initiated groundwater study with UC Davis for compliance with the Sustainable Groundwater Management Act(SGMA). PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • Complete construction of Wells 4 and 9. • Construction of 2016 summer water main replacement project. • Initiate design for replacement of Zone 2 South Reservoir. • Convert Treatment Plant from Chlorine Gas to Sodium Hypochlorite. • Operate water supply system to maximize appropriative rights. SIGNIFICANT CHANGES: • None. E-63 Water Enterprise Fund Summary Estimated Difference from Estimated Actual Actual Actual Actual Budget Year-End Budget Year-End 2016 FY2012 FY2013 FY2014 FY2015 2016 FY2016 FY2017 $ % Revenues and Other Sources: Charges for Services: Water Service Charges-inside $ 6572,532 $ 4,375,343 $ 5,442,999 $ 5,092400 S 6216853 $ 5,444,067 $ 5.417,.357 $ (26710) 0% Water Service Charges-Outside 8,906 9,526 6,723 (147) - - - - 0% Water Service Charges-Fire 201,121 242,499 288,1,• 290,• 7 298,896 310„853 310,853 - 0% Municipal Water 216697 277,351 196781 174,348 179,742 196012 156960 (39,052) -20% Water Connection Revenues - 5,000 - - 5,415 3,500 5,632 2,132 61% Other 936,135 937,477 127,854 83,168 91,113 91,717 109,966 18,249 20% Total Revenues S 4,935,691 S 5,847,196 S 6,063,225 S 5,640,655 S 5,794,019 $ 6,049,149 S 6,003,768 (45,381) -1% Other Sources - - - - - - 62,500 62,500 100% Transfers In From Other Funds - - - - - 227,000 227,000 100% Total Revenues and Other Sources 4,935,691 5,847,196 6,063,225 5,640,655 5,794,019 6,049,149 6,293,268 244,119 4% Expenses and Other Uses: Water: Water 674,234 911.218 875,574 869,901 1,115,183 937,242 1,121,427 184„185 20% Production Operations 8 Management 1,100,661 1,293,571 1„146,816 1,170,437 '1,273,226 1,288,022 1,345,678 57,656 4% MeterReadng(1) 84,724 108,177 95,367 95,666 - - - - 0% Distribution Operations 8 Maintenance 538,255 696,382 661,268 652,972 747,228 672,148 743,154 71,006 11% Depreciation 591,947 591,738 640,945 647,781 - - - Total Water Operating Expenses 2,989,821 3,601,085 3,419,970 3,436,757 3,135,637 2,897,412 3,210,259 312,847 11% Transfers Out To Other Funds - 15,000 250„000 - 1,137,508 - Debt Service 1,092,464 1,066,734 874,334 867,431 873,093 873,543 873,475 (68) 0% Capital Improvements and Equipment 109 696 66733 72,146 520,893 - 82,969 6717,000 5634,031 6791% Total Water Expenses and Other Uses $ 4,191,981 $ 4,761,662 S 4,616,460 $ 4,826,081 $ 5,146,238 $ 3,863,924 $ 9,800,734 S 5,946,810 154% Total Net Surplus(Deficit) $ 743,710 $ 1,095,644 $ 1,446,775 $ 815,575 $ 647,781 $ 2,195,225 $ (3,507,466) Beginning Net Position 7,917,591 9,446,340 11,259,702 13,355,863 12,708,820 14,904,046 Adjustments 785,039 717,718 649,386 (1,462,617) Ending Net Positions $ 9,446,340 $ 11,259,702 $ 13,355,863 $ 12,708,820 $ 647,781 $ 14,904,046 $ 11,396,580 Allocation of Net Position Investment in Capital Assets(Non-Cash) 7,406,692 7,552,364 7,521,026 7,886,259 7,886,259 7,886,259 Defered Noncurrent Liabilities (545,833) (913,367) (911,056) - - , - Advances and Due To Other Funds 745,000 745,000 745,000 745,000 745,000 745,000 Capital Reserve Fund 821 - - - - 887,508 Working Capital 1,840,481 3,875,705 6,000,893 4,077,561 - 5,385,279 2,765,321 Total Net Position 9,446,340 11,259,702 13,355,863 12,708,820 14,904,046 11,396,580 [1]Meter Reading has been moved Utility billing(20524412) E-64 Water Enterprise Fund Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year-End Budget ORG OW DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 WATER FUND REVENUE 82000000 44745 WATER INSIDE-3/4""METER (2,179,297) (2,669,359) (3,149,450) (2,901,280) (3,006,610) (3,096,808) (3,126,874) 82000000 44746 WATER INSIDE-1""METER (276,592) (338,670) (390,504) (381,430) (380,092) (387,694) (395,296) 82000000 44747 WATER INSIDE-1 1/2""METER (295,128) (362,033) (437,066) (409,308) (417,070) (429,582) (433,753) 82000000 44748 WATER INSIDE-2""METER (389,755) (474,856) (595,469) (563,923) (584,050) (593,395) (607,412) 82000000 44749 WATER INSIDE-3""METER (206,535) (253,906) (304,687) (299,392) (299,660) (329,626) (311,646) 82000000 44750 WATER INSIDE-4""METER (143,936) (179,032) (416,661) (389,836) (394,213) (453,345) (399,732) 82000000 44751 WATER INSIDE-6""METER (81,290) (97,487) (149462) (147,232) (137,158) (153,617) (142,644) Total inside (3,572,532) (4,375,343) (5,442,999) (5,092,400) (5,218,853) (5,444,067) (5,417,357) 82000000 44752 WATER OUTSIDE-3/4""METER (2,039) (2,246) (2,368) - - - - 82000000 44753 OUTSIDE WATER-1""METER (3,049) (3,073) (2,862) 147 - - - 82000000 44754 OUTSIDE WATER-2""METER (3,818) (4,207) (1,493) - - - - Total Outside (8,906) (9,526) (6,723) 147 - - - 82000000 44755 FIRE SERVICE-2""METER (3,545) (4,454) (5,740) (6,625) (6,621) (6,886) (6,886) 82000000 44756 FIRE SERVICE-4""METER (76,496) (95,523) (113,152) (114,346) (117,757) (122,467) (122,467) 82000000 44757 FIRE SERVICE-6""METER (121,080) (142,522) (169,975) (169,916) (174,519) (181,500) (181,500) Total Fire Service (201,121) (242,499) (288,868) (290,887) (298,896) (310,853) (310,853) 82000000 44758 MUNICIPAL METERED (56) (78) - - - - - 82000000 44759 MUNICIPAL WATER-3/4""METER (9,653) (12,738) (20,179) (15,637) (18,175) (17,266) (16,760) 82000000 44760 MUNICIPAL WATER-1""METER (4,282) (5,648) (5,366) (4,428) (4,754) (4,944) (4,944) 82000000 44761 MUNICIPAL WATER-1 1/2""METER (10,035) (13,422) (11,749) (10,112) (9,806) (10,590) (8,740) 82000000 44762 MUNICIPAL WATER-2""METER (21,020) (30,385) (49,147) (36,401) (38,951) (42,846) (36,580) 82000000 44763 MUNICIPAL WATER-3""METER (29,321) (33,351) (46,044) (48,761) (47,835) (55,967) (39,890) 82000000 44764 MUNICIPAL WATER-4""METER (131,974) (166,716) (48,449) (42,779) (43,993) (49,712) (36,170) 82000000 44765 MUNICIPAL WATER-6""METER (10,657) (15,013) (15,847) (16,230) (16,227) (17,687) (16,876) Total Munidpal Water (216,997) (277,351) (196,781) (174,348) (179,742) (199,012) (159,960) 82000000 44170 PLAN CHECK FEES (559) (1,000) 3,269 (405) - - (2,550) 82000000 44766 SERVICE CHARGES (11,604) - (11,930) (11,475) (11,896) (12,500) (12,372) 82000000 44767 SERVICE CHARGES-NEW SERVICE - (5,000) - - (5,415) (3,500) (5,632) 82000000 44768 BACKFLOW PREVENTION (4,815) (4,635) (5,205) (5,190) (5,300) (5,300) (5,512) % 82000000 44830 REIMBURSABLE JOBS (6,577) (5,000) (34,909) (2,422) (3,500) (3,500) (15,560) 82000000 46110 INTEREST ON INVESTMENTS (9,983) (6,362) (67,464) (45,815) (68,262) (68,262) (70,992) 82000000 48110 MISCELLANEOUS RECEIPTS (902,598) (920,480) (11,614) (17,861) (2,155) (2,155) (2,980) Total Water Connection and Other (936,135) (942,477) (127,854) (83,168) (96,528) (95,217) (115,598) 82000000 Total Operating Revenues (4,935,691) (5,847,196) (6,063,225) (5,640,655) (5,794,019) (6,049,149) (6,003,768) Other Sources Millview Water District project funding - - - - - - (31,250) Willow Water District project funding - - - - - - (31,250) Total Other Sources - - - - - - (62,500) Transfer In from Other Funds Transfer in from Prop 84 Grant Fund 607 - - - - - - (125,000) Transfer in from Equipment Reserve 220 - - - - - - (75,000) Transfer in from Special Project Reserve 251 - - - - - - (27,000) Total Transfers In from other funds - - - - - - (227,000) 82000000 Total Operating Revenues and Other Sources (4,935,691) (5,847,196) (6,063,225) (5,640,655) (5,794,019) (6,049,149) (6,293,268) LEGAL SERVICES 82014000 52100 CONTRACTED SERVICES - - - - - 100 82014000 52150 LEGAL SERVICES/EXPENSES - - - - 9,800 , Total Legal Service - - - - 9,900 .. WATER EXPENSES 82024410 51110 REGULAR SALARIES&WAGES 72,612 136,045 128,686 161,883 241,972 190,283 184,870 82024410 51120 NON-REGULAR SALARIES&WAGES - - - 3,076 - 1,409 - 82024410 51130 OVERTIME SALARIES&WAGES 11 157 269 1,915 1,500 1,500 1,500 82024410 51140 STAND-BY SALARIES&WAGES - - - - - - - 82024410 51210 RETIREMENT(PERS) 16,953 34,867 32,537 45,934 69,960 56,523 57,648 82024410 51220 INSURANCE 12,062 21,600 12,170 11,535 16,411 18,521 21,458 82024410 51230 WORKERS COMPENSATION 3,240 7,151 7,729 7,533 10,631 8,829 9,885 82024410 51240 MEDICARE 1,074 1,977 1,847 2,393 3,638 3,060 2,951 82024410 51250 UNEMPLOYMENT 787 1,360 1,413 1,794 2,521 2,117 2,044 E-65 Water Enterprise Fund Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 , ( 82024410 51260 FICA 20 - - - • - - 82024410 51290 CELL PHONE STIPEND - - 522 769 679 679 458 82024410 52100 CONTRACTED SERVICES 81,447 210,050 147,279 260,278 150,000 75,000 120,000 82024410 52180 SECURITY SERVICES 344 - 343 343 - - - 82024410 54100 SUPPLIES 2,810 8,000 4,001 4,686 5,000 4,500 5,000 82024410 54101 POSTAGE 300 400 162 266 500 400 500 82024410 55100 TELEPHONE 3,904 4,000 3,988 4,949 4,200 4,200 4,000 82024410 55210 UTILITIES 5,060 - 4,666 4,523 - - 82024410 56120 EQUIPMENT MAINTENANCE&REPAIR - 500 - - 300 250 300 82024410 56130 EXTERNAL SERVICES 14 - - 200 150 200 82024410 56210 FUEL&FLUIDS (55 - - 200 150 200 82024410 56300 BUILDING MAINTENANCE&REPAIR 2,174 - - - - - 82024410 57100 CONFERENCE&TRAINING 308 1,700 3,612 4,817 4,000 4,000 7,000 82024410 57300 MEMBERSHIPS&SUBSCRIPTIONS 1,896 4,000 3,342 1,283 2,200 2 000 2,000 82024410 58201 WATER PURCHASES 37,600 37,600 37,600 37,600 - - 82024410 59101 FEES 6,438 10,000 1,907 7,433 10,000 10000 10,000 82024410 59400 OTHER EXPENSES 33,891 6,000 23,109 23,964 12,000 12,000 25,000 82024410 61100 GENERAL GOVERNMENT ALLOCATION 117,581 158,577 167,929 - - - - 82024410 61200 PURCHASING ALLOCATION 33,222 - 22,093 16,823 15,844 15,844 26,209 82024410 61300 BILUNG&COLLECTION ALLOCATION 117,796 131,952 128,669 58,232 224,212 224,212 302,568 82024410 61410 RENT ALLOCATION 4,312 673 673 673 - - - 82024410 61420 BUILDING MAINTENANCE ALLOCATION - 2,2692,284 2,553 2,553 2,769 82024410 61422 IT ALLOCATION - : - 47,681 47,681 57,449 82024410 61425 UTILITIES ALLOCATION 436 - 511 508 508 488 82024410 61430 CORP YARD ALLOCATION 7,937 - 11,797 11,797 13,309 82024410 61500 INSURANCE ALLOCATION 35,062 35,784 35,784 - 49,228 49,228 53,156 82024410 61700 DISPATCH 10,000 10,000 10,000 10,000 10,000 10,000 14,597 82024410 62100 ADMINISTRATIVE SERVICES ALLOCATION 65,437 86,120 95,243 232,002 179,848 179,848 195,868 82024410 Total Water Operating Expenses 674,234 911,218 875,574 869,901 1,115,183 937,242 1,121,427 PRODUCTION OPERATIONS&MANAGEMENT EXPENSES 82024411 51110 REGULAR SALARIES&WAGES 229,259 237,626 271,444 306542 315,959 318,900 343 913 82024411 51120 NON-REGULAR SALARIES&WAGES 9,809 8,080 1,487 129 3,300 - - 82024411 51130 OVERTIME SALARIES&WAGES 6,997 12,422 15,072 19,529 13,500 18,196 18,000 82024411 51140 STAND-BY SALARIES&WAGES 22,983 11,760 24,245 23,739 26,000 25,536 26,000 82024411 51210 RETIREMENT(PERS) 53,319 62,639 71,018 85,858 95,208 95,341 110,953 82024411 51220 INSURANCE 47,493 53,456 51,434 60,790 61,471 61,930 64,404 82024411 51230 WORKERS COMPENSATION 11,366 14,169 19,530 17,324 15,948 16,226 19,626 82024411 51240 MEDICARE 3,175 3,914 4,217 5,336 5,443 6,168 5,844 82024411 51250 UNEMPLOYMENT 2,759 2,575 3,571 4,132 3,766 4 270 4,042 82024411 51260 FICA 608 501 92 8 205 - - 82024411 51290 CELL PHONE STIPEND - - 1,204 1,591 1,608 1 626 1,608 82024411 52100 CONTRACTED SERVICES 84,208 70,900 38,331 30,180 77,500 77,500 71,700 82024411 52180 SECURITY SERVICES 626 700 539 539 700 700 700 82024411 54100 SUPPLIES 9,781 15,000 18,257 23,332 20,000 23,000 20 000 82024411 54101 POSTAGE 4 500 190 57 300 300 150 82024411 54102 SMALL TOOLS 804 1,500 1,866 1,744 3,500 3,500 3,500 82024411 55100 TELEPHONE 1,669 5,500 2,151 2,251 2,300 2,300 2,300 82024411 55210 UTILITIES 305,351 378,000 318,988 259,223 300,000 300,000 310,000 82024411 56110 CITY GARAGE-PARTS 228 70 655 655 1,635 1,635 2,449 82024411 56111 CITY GARAGE-LABOR 6,075 1,858 17,493 23,493 8,370 8,370 7,476 82024411 56120 EQUIPMENT MAINTENANCE&REPAIR 48,426 116,565 39,423 50,889 60,000 60,000 60,000 82024411 56130 EXTERNAL SERVICES 2,641 3,000 4,218 4,342 6,000 6,000 6,000 82024411 56210 FUEL&FLUIDS 11,975 15,000 9,309 8,562 10,000 10,000 10,000 82024411 56300 BUILDING MAINTENANCE&REPAIR 2,273 8,000 1,797 6,007 6,000 6,000 10,000 82024411 57100 CONFERENCE&TRAINING 2,560 7,000 7,231 10,754 10,000 10,000 10,000 82024411 57300 MEMBERSHIPS&SUBSCRIPTIONS 1,853 3,500 2,930 2,975 3,500 3,500 4,000 82024411 58202 WATER TREATMENT PLANT CHEMICAL 33,042 40,000 22,179 26,103 30,000 35,000 36,000 82024411 59101 FEES 20,457 37,300 17,640 13,532 9,000 9,000 15,000 82024411 70101 LOAN PAYMENTS MADE 180,920 182,036 (1,731) - - - - 82024411 70102 BOND INTEREST PAYMENTS - - 48,840 42,783 38,999 39,990 33,801 82024411 70202 BOND PRINCIPAL PAYMENTS - - 133,196 138,037 143,014 143,034 148,212 82024411 Total Production and Management Operating Expenses 1,100,661 1,293,571 1,146,816 1,170,437 1,273,226 1,288,022 1,345,678 METER READING EXPENSES 82024412 51110 REGULAR SALARIES&WAGES 48,469 53,993 51,416 51,425 - - _ 82024412 51120 NON-REGULAR SALARIES&WAGES 5,902 14,616 8,970 7,193 - - - 82024412 51130 OVERTIME SALARIES&WAGES 70 - 6 - - - - 82024412 51210 RETIREMENT(PERS) 11,366 13,562 11,780 15,816 - - - 82024412 51220 INSURANCE 9,641 13,674 11,561 12,302 - - - 82024412 51230 WORKERS COMPENSATION 2,326 3,602 3,845 2,991 • . 82024412 51240 MEDICARE 813 995 774 943 E-66 Water Enterprise Fund Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year-End Budget i ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 82024412 51250 UNEMPLOYMENT 565 686 703 712 .. . 82024412 51260 FICA 366 906 463 - - - - 82024412 51290 CELL PHONE STIPEND - - 152 272 - - - 82024412 54100 SUPPLIES 1,293 2,000 2,326 1,100 - - - 82024412 55100 TELEPHONE 201 250 - - - - - 82024412 56110 CITY GARAGE-PARTS 39 21 - - - - 82024412 56111 CITY GARAGE-LABOR 1,042 572 - - - - _ 82024412 56120 EQUIPMENT MAINTENANCE&REPAIR 1,751 2,200 2,070 2,109 - - - 82024412 56130 EXTERNAL SERVICES 296 500 622 303 - - 82024412 56210 FUEL&FLUIDS 584 600 679 501 - - - 82024412 Total Meter Reading Operating Expenses 84,724 108,177 95,367 95,666 - - - 'Meter Reading has moved to 20924412 DISTRIBUTION OPERATIONS&MAINTENANCE EXPENSES 82024414 51110 REGULAR SALARIES&WAGES 233,440 230,852 259,710 254,261 309,831 278,991 303,432 82024414 51120 NON-REGULAR SALARIES&WAGES - - 5,179 4,545 8,250 - 8,250 82024414 51130 OVERTIME SALARIES&WAGES 7,150 5,500 7,541 9,573 9,500 6,921 7,000 82024414 51140 STAND-BY SALARIES&WAGES 11,351 10,658 13,526 13,043 14,000 12,739 14,000 82024414 51150 ACCRUED SALARIES&BENEFITS 709 6,411 6,928 7,061 - - - 82024414 51210 RETIREMENT(PERS) 53,693 57,602 68,417 71,130 91,818 85,919 90,147 82024414 51220 INSURANCE 55,234 56,008 59,661 60,619 75,913 67,387 76,001 82024414 51230 WORKERS COMPENSATION 9,897 10,712 18,554 14,440 16,626 14,690 18,790 82024414 51240 MEDICARE 3,692 3,545 3,911 4,386 5,676 5,306 5,599 82024414 51250 UNEMPLOYMENT 2,598 2,529 3,380 3,442 3,923 3,683 3,869 82024414 51260 FICA 405 243 321 282 511 - 512 82024414 51290 CELL PHONE STIPEND - 52 942 1,587 1,706 1,888 1,602 82024414 52100 CONTRACTED SERVICES - 95 - 7,002 18,500 12,000 18,500 82024414 54100 SUPPLIES 110,916 189,450 105,109 111,764 95,000 95,000 95,000 82024414 54102 SMALL TOOLS 4,789 5,233 4,067 5,315 5,300 5,300 5,300 82024414 55100 TELEPHONE 238 259 40 25 200 200 200 82024414 55210 UTILITIES - - - - - - - 82024414 56110 CITY GARAGE-PARTS 566 479 587 587 2,982 2,982 3,059 82024414 56111 CITY GARAGE-LABOR 15,102 12,796 15,683 15,683 20,642 20,642 23,243 82024414 56120 EQUIPMENT MAINTENANCE&REPAIR 1,000 1,119 - 1,333 1,500 1,500 1,500 82024414 56130 EXTERNAL SERVICES 4,377 11,175 9,493 10,288 7,000 5000 7,000 82024414 56210 FUEL&FLUIDS 17,466 22,494 29072 18926 18000 17,000 18000 82024414 56410 EQUIPMENT RENTAL-PRIVATE - - - - 1,000 1,000 82024414 57100 CONFERENCE&TRAINING 5,033 3,008 3,580 5,704 6,650 5,000 6,650 82024414 57300 MEMBERSHIPS&SUBSCRIPTIONS 225 - 125 126 2,200 1,500 3,000 82024414 58510 REIMBRSABLE JOBS - - 9,926 2,187 30,000 25,000 30,000 82024414 59101 FEES 377 522 535 2,161 1,500 1,500 1,500 82024414 61200 PURCHASING ALLOCATION - 39,536 15,781 - - - - 82024414 61410 RENT ALLOCATION - 4,312 4,312 4,312 - - - 82024414 61422 IT ALLOCATION - - - - - - - 82024414 61430 CORP YARD ALLOCATION - 21,793 14,889 23,194 - - - 82024414 Total Distribution and Maintenance Operating Expenses 538,255 696,382 661,268 652,972 747,228 672,148 743,154 CAPITAL IMPROVEMENTS AND EQUIPMENT 82024410 80100 MACHINERY&EQUIPMENT - - - 5,766 - - - 82024411 80100 MACHINERY&EQUIPMENT 24,090 16,600 19,781 60,874 - - - 82024411 80210 LAND ACQUISITION 70,126 - - - - - - 82024412 80100 MACHINERY&EQUIPMENT 7,871 - - 167,381 - - 82024414 80100 MACHINERY&EQUIPMENT 7,609 52,133 52,365 56,216 - 5,412 - 82224413 80100 15056 Air compressor 10,792 82024414 80100 Truck Replacement 10,000 Service Truck-WTP 15076 45,000 Portion of Service Truck(50%Waste Water Fund)15059 230,000 Vactor replacement(50%Waste Water Fund)15057 200,000 Asset Management Software 15051 15,000 Genie Lift 12,000 109,696 68,733 72,146 290,237 - 16,204 512,000 82224413 80230 INFRASTRUCTURE 230,656 64,004 82224413 80230 Well#4 15070 2,172 1,400,000 82224413 80230 Well#915074 589 150,000 Pipeline improvements 15069 1,150,000 Replace PZ2s Reservoir 15071 1,000,000 Millview/Ukiah intertie 15072 125,000 ( Willow/Ukiah intertle 15073 125,000 Connect Chlorine at WTP 15075 200,000 E-67 Water Enterprise Fund Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 Water meter replacement 15077 1,040,000 Well#3 roof 15,000 - - 230,656 - 66,765 5,205,000 , Total Capital Improvements and Equipment 109,696 68,733 72,146 520,893 - 82,969 5,717,000 WATER OTHER USES AND TRANSFERS TO OTHER FUNDS ,. - 82024410 94500 LEASE PAYMENTS 5,273 - - - 82024410 95220 TRANSFER TO FIXED ASSET FUND 15,000 50,000 - , - , . - - 82024411 94301 TRANSFERS TO RESERVES - - - 82024411 95220 TRANSER TO FIXED ASSET FUND200,000 - 200,000 - . , 82024413 95822 TRANSFER TO WATER CONNECTION FEE - - 887,508 - 82024414 94301 TRANSFERS TO RESERVES - - 50,000 - ., 82024414 95220 TRANSER TO FIXED ASSET FUND - - - - - 82024415 94400 DEPRECIATION 591,947 591,738 640,945 647,781 - - Total Other Uses and Transfers to Other Funds 597,219 606,738 890,945 647,781 1,137,508 - DEBT SERVICE 82224413 52500 TRUSTEE FEES 3,185 3,153 9,968 3,085 3,100 3,550 3,550 82224413 70102 BOND INTEREST PAYMENTS 645,380 609,949 529,366 514,346 509,993 509,993 494,925 82224413 70202 BOND PRINCIPAL PAYMENTS 443,899 453,632 335,000 350,000 360,000 360,000 375,000 Total Debt Service 1,092,464 1,066,734 874,334 867,431 873,093 873,543 873,475 Total Water Expenses and Other Uses 4,197,254 4,751,552 4,616,450 4,825,081 5,146,238 3,863,824 9,800,734 % E-68 BUDGET DETAIL WATER ADMINISTRATION FISCAL YEAR 2016-17 ACCOUNT NO.82024410 DEPARTMENT REQUEST 51110 Salaries,Regular $ 184,870 Director of Public Works/City Engineer(0.10 Engineering,0.05 Corp Yard,0.10 Streets, 0.17 0.25 Landfill, 0.18 Wastewater Admin.,0.05 Garage,0.05 Storm Water,0.05 Recycled Water) Director of Water&Sewer Utilities(0.40 Wastewater Admin.,.020 Recycled Water) 0.40 Deputy Public Works Director(0.10 Engineering,0.05 Corp Yard,0.08 Streets,0.35 0.15 Landfill,0.05 Garage,0.15 Wastewater Admin.,0.07 Storm Water) Senior Civil Engineer(0.10 Engineering,0.10 Landfill,0.35 Wastewater Admin.,0.10 0.35 Storm Water) RECLASS Public Works Management Analyst(0.05 Engineering,0.20 Landfill,0.25 Wastewater 0.25 Admin.,0.05 Garage,0.20 Recycled Water) NEW Engineering Analyst(0.10 Engineering,0.20 Landfill,0.20 Wastewater Admin.,0.10 0.20 Recycled Water,0.20 Electric Admin.) Administrative Secretary/Human Resources Assistant(0.45 Human Resources,0.15 0.15 Landfill,0.15 Wastewater Admin.,0.10 Garage) Development Permit Coordinator(0.20 Engineering,0.30 Building Inspection,0.05 0.15 Planning,0.15 Wastewater Admin.,0.15 Electric Admin.) Total FTE 1.82 51130 Salaries,Overtime $ 1,500 Employee Benefits $ 94,444 51210 Retirement(PERS) $ 57,648 51220 Insurance $ 21,458 51230 Workers Compensation Insurance $ 9,885 51240 Medicare $ 2,951 51250 Unemployment Insurance $ 2,044 51290 Cell Phone Stipend $ 458 52100 Contract Services $ 120,000 Russian River Watershed Association. $20,000 Water Rights EIR Consultant $50,000 Water conservation services. $20,000 Miscellaneous. $30,000 54100 Supplies $ 5,000 Miscellaneous Office and Computer Supplies. $5,000 Public Education Brochures(Water Conservation Brochures). $0 54101 Postage $ 500 Conservation Letters,Miscellaneous Department Mailings. 55100 Telephone $ 4,000 Land line and Fax. 56120 Equipment Maintenance and Repair $ 300 Radios,Copy/Fax Machine,Printers,Plotter,GPS Equipment. 56130 External Services $ 200 Outside Vendor Labor and Parts. 56210 Fuel&Fluids $ 200 Fuel for Vehicles. 57100 Conference and Training $ 7,000 American Water Works Association(AWWA)Conferences,Water Reuse Conferences, California Water Rights Seminars,GIS Training,Safety Training. 57300 Memberships&Subscriptions $ 2,000 Underground Service Alert (USA) annual dues, CA Municipal Utilities Association, Westem Water Magazine Subscription,CA Rural Water Association. 58201 Russian River Flood Control District Water Purchase $ Purchase 800 acre feet of water. E-69 59101 Fees $ 10,000 State Board of Equalization Water Rights Fee $5,000 CA Dept.of Health Services Water Permit Fee $5,000 59400 Other Expenses $ 25,000 Bad Debt 61200 Purchasing Allocation $ 26,209 Charge for Purchasing functions. 61300 Billing and Collection Allocation $ 302,568 Charge for Billing and Collection functions. 61420 Building Maintenance Allocation $ 2,769 Share of maintenance for Civic Center facility. 61422 IT Allocation $ 57,449 Share of Information Technology services. 61425 Utilities Allocation $ 488 Share of Civic Center Utilities. 61430 Corporation Yard Allocation $ 13,309 Share of Corporation Yard charges. 61500 Insurance Allocation $ 53,156 Share of the Citywide costs of liability and property insurance. 61700 Dispatch charges $ 14,597 Share of charges for Dispatch services. 62100 Administrative Services Allocation $ 195,868 Annual allocation for general government services.. City Council $ 9,459 City Clerk $ 17,548 City Manager $ 32,072 Administrative Support $ 6,098 Miscellaneous General Government $ 9,461 Accounting $ 53,659 City Attorney $ 11,426 Treasurer $ 40,009 Human Resources/Risk Management $ 16,135 DEPARTMENT TOTAL 82024410 $ 1,121,427 E-70 BUDGET DETAIL 1 PRODUCTION OPERATIONS&MANAGEMENT FISCAL YEAR 2016-17 DEPARTMENT ACCOUNT NO.82024411 REQUEST 51110 Salaries,Regular $ 343,913 Water Treatment Plant Supervisor 1.00 Senior Water Treatment Plant Operator/Mechanic(0.01 Wastewater) 0.99 Water Treatment Plant Operator/Mechanic(3)(0.03 Wastewater) 2.97 Environmental Lab Tech III(0.97 Wastewater) 0.03 NEW Environmental Lab Tech I(0.97 Wastewater) 0.03 Total FTE 5.02 51130 Salaries,Overtime $ 18,000 51140 Stand-by Salaries $ 26,000 Employee Benefits $ 206,477 51210 Retirement(PERS) $ 110,953 51220 Group Insurance $ 64,404 51230 Workers Compensation Insurance $ 19,626 51240 Medicare $ 5,844 51250 Unemployment Insurance $ 4,042 51260 FICA $ - 51290 Cell Phone Stipend $ 1,608 52100 Contract Services $ 71,700 Laboratory Testing Services,Publish Consumer Confidence Report,Reservoir Inspection,SCADA Maintenance and Repair,Watershed Sanitary Survey, Emergency Generator Service. 52180 Security Systems $ 700 Additional Alarms for New Facilities. 54100 Supplies $ 20,000 Electrical,Plumbing,Lab Testing,Water Sampling,Training,Personal Protective Equipment and Miscellaneous Supplies. 54101 Postage $ 150 54102 Small Tools $ 3,500 Replacement of Shop Tools. 55100 Telephone $ 2,300 Telephones,Pagers,Auto-dialer,DSL line and Various Contract Communication Lines. 55210 Utilities $ 310,000 Electricity for Water Treatment Plant,Reservoirs,Wells,and Booster Pump Stations. 56110 City Garage-Parts $ 2,449 Annual allocation for City Garage parts for vehicles and equipment. 56111 City Garage-Labor $ 7,476 Annual allocation for City Garage labor for vehicles and equipment. 56120 Equipment Maintenance and Repair $ 60,000 Pumping Parts and Materials and Air Compressor Maintenance. $30,000 Water Treatment Parts and Materials. $30,000 56130 External Services $ 6,000 Outside Vendor Labor and Parts. E-71 56210 Fuels and Fluids $ 10,000 Fuel for Emergency Generator„Auxiliary Engines at Wells and Booster Pumps,and Vehicles. 56300 Building Maintenance and Repair $ 10,000 Building Maintenance and Repair for Water Treatment Plant and Wells, 57100 Conference and Training $ 10,000 Operator Certification CEUs,AWWA Conferences,Safety Training,Training for New EPA Regulations. 57300 Memberships and Subscriptions $ 4,000 AWWA Dues and CA Rural Water Association Dues. 58202 Water Treatment Plant Chemicals $ 36,000 Chemicals Used in the Water Treatment Process. 59101 Fees $ 15,000 State Water Resources Board Annual Water Rights Fee,Annual HazMat Business Plan Fee,CDOH Annual Permit Fee,MCAQMD Permit Fee, Certificate Exam and Renewal Fees. 70102 Bond Interest Payments $ 33,801 70202 Bond Principal Payments $ 148,212 94301 Transfers to Fixed Asset Fund $ - DEPARTMENT TOTAL 82024411 $ 1,345,678 E-72 BUDGET DETAIL DISTRIBUTION OPERATIONS&MAINTENANCE FISCAL YEAR 2016-17 ACCOUNT NO.82024414 51110 Salaries,Regular $ 303,432 Water,Sewer&Streets Supervisor(0.25 Landfill,0.15 Streets,0.25 Wastewater, 0.25 0.10 Storm Water) Water&Sewer Lead Worker(0.52 Wastewater) 0.48 Water&Sewer Attendant li(4)(1.80 Wastewater) 2.20 Water&Sewer Attendant I(3)(1.35 Wastewater) 1.65 Water&Sewer Service Attendant(0.20 Wastewater) 0.80 Total FTE 5.38 51120 Non-Regular Salaries $ 8,250 Seasonal Water&Sewer Attendant(1,000 hour)(0.22 Wastewater) 0.26 Total FTE 0.26 51130 Salaries,Overtime $ 7,000 51140 Stand-by Salaries $ 14,000 Employee Benefits $ 196,520 51210 Retirement(PERS) $ 90,147 51220 Insurance $ 76,001 51230 Workers Compensation Insurance $ 18,790 51240 Medicare $ 5,599 51250 Unemployment Insurance $ 3,869 51260 FICA $ 512 51290 Cell Phone Stipend $ 1,602 52100 Contract Services $ 18,500 Test and repair water meters;Pest Control Services,emergency repairs to system. 54100 Supplies $ 95,000 Miscellaneous Office and Computer Supplies $28,000 Water System Repair Materials(pipe,blacktop,fire hydrant repair parts) $62,700 Uniforms $2,200 Safety Supply $2,100 54102 Small Tools $ 5,300 Pavement Cutter/Blades,Air Compressor Hoses/Bits,Welding Material,Cut-Off Blades,etc. 55100 Telephone $ 200 Land line and Fax. 56110 City Garage-Parts $ 3,059 Annual allocation for City Garage parts for vehicles and equipment. 56111 City Garage-Labor $ 23,243 Annual allocation for City Garage labor for vehicles and equipment. 56120 Equipment Maintenance and Repair $ 1,500 iWater maintenance. 56130 External Services $ 7,000 Outside Labor and Parts. 56210 Fuels and Fluids $ 18,000 Fuel and Fluids for Vehicles. 56410 Equipment Rental-Private $ 1,000 E-73 57100 Conference and Training $ 6,650 AWWA Conferences,Operator Certification CEUs,Underground Locator Training. 57300 Memberships and Subscriptions $ 3,000 AWWA Dues and CA Rural Water Association Dues. 58510 Reimbursable Jobs $ 30,000 59101 Fees $ 1,500 Operator Certification Renewal Fees,Charges for DOT Drug Testing and Driver Physicals. DEPARTMENT TOTAL 82024414 $ 743,154 fr E-74 Water Enterprise Fund Expenses $12,0oo,00a $10,000,000 $9,800,734 • $8,000,000 ,0001000000000000000,1 $6,000,000 $4,751,552 $4,825,081 Water Enterprise $4,616,450 r;� • � e Tetal$3,8$4,aoo,oao • r $2,000,000 Actual FY Actual FY Actual FY Actual FY Estimated Budget FY 2012 2013 2014 2015 Year-End FY 2017 2016 f,. E-75 E-76 �mioum uoi� 1' out �r X111111, 11 City of Ukiah 1110 LANDFILL/SOLID WASTE ENTERPRISE FUND Fiscal Year 2016-17 70024500 Landfill/Solid Waste 70224500 Landfill Closure 70424500 Landfill Post Closure 70524500 Landfill Self-insured Trust Fund BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: The Landfill property,283 acres, is maintained on a regular basis by the Street Maintenance Crew. Maintenance items include slopes, leachate collection system, gas extraction system, storm drain system, and sediment ponds. MAJOR ACCOMPLISHMENTS FOR FY 2015-16: • Revised the final closure and post closure maintenance plan and circulated for comment. • Completed California Environmental Quality Act(CEQA)mitigated negative declaration and circulated for comment. • Continued to provide regular monitoring and maintenance of the landfill site. • Identified and implemented funding mechanism for Landfill closure. PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • Award contract for construction of the landfill closure project with construction scheduled for summer 2017. SIGNIFICANT CHANGES: • None. f, E-77 Landfill/Solid Waste Enterprise Fund Summary Estimated Difference from Estimated i Actual Actual Actual Actual Budget Year-End Budget Year-End 2016 FY 2012 FY 2013 FY 2014 FY 2015 2016 FY 2016 FY 2017 $ Landfill/Solid Waste Revenues and Other Sources: Charges for Services: Transfer Station Surcharge $ 59,786 $ 62,101 $ (64,858) $ 65,963 $ 64,900 $ 65,800 $ 215,000 $ 149,200 227% Franchise Fee 60,000 60,000 60,000 60,000 - 60000 60,000 - 0% Reimbursable Jobs 301 - - - - - - 0% Interest on Investments 204,083 108,705 112,408 63,956 68,508 88,800 76,000 (12 800) -14% Lend Rental 7,141 7,001 (7,430) 7,578 7,578 7,700 3,800 (3,900) -51% $ 331,311 $ 237,807 $ 100,121 $ 197,498 $ 140,986 $ 222,300 $ 354,800 132,500 60% Transfers in From Other Funds - - - - - - 317,000 317,000 100% Total Landfill/Solid Waste Revenues end Other Source:$ 331,311 $ 237,807 $ 100,121 $ 197,498 $ 140,986 $ 222,300 $ 671,800_$ (81,314) -37% Expenses and Other Uses: Landfill/Solid Waste: Landfit/Solid Waste Expenses 147,077 268,670 284,161 244,493 427,389 315,112 629,124 314,012 100% Legal Expenses - - - 65 - 19,300 2,000 (17,300) -90% Other Expenses 12,748 - 12,747 11,595 - 43,750 43,750 - 0% Landfill Closure Expenses - 348,300 142,634 56,580 - 40,000 2,.873,100 2,833,100 7083% Amortization of Expenses 180,164 (72,021) 133,935 6,569,646 - - - - 0% Total Landfill/Solid Waste Operating Expenses 339,989 644,949 673,477 5,882,379 427,389 418,162 3,647,974 3,129,812 748% Transfers Out To Other Funds - ,. - - - - - Total Expenses and Other Uses 339,989 544,949 573,477 5,882,379 427,389 418,162 3,547,974 3,129,812 748% Total Net Surplus(Deficit) $ (8,678) $ (307,142) $ (473,367) $ (6,684,881) $ (286,403) $ (195,862) $ (2,876,174) Beginning Net Position 1,071,560 947,304 706,952 349,829 (5,408,004) (5,603,866) Adjustments (115,578) 66,790 116,233 (72,951) - - i.... Ending Net Position $ 947,304 $ 706,952 $ 349,829 $ (5,408,004) $ (5,603,866) $ (8,480,040) s Allocation of Net Position Investment in Capital Assets(Non-Cach) 873,950 861,202 848,455 867,111 867,111 867,111 Deferred Noncurrent Liabilities Reserved for Closure/Post Closure (8,775,386) (8,928,942) (9,062,877) (14,700,370) (14,700,370) (14,700,370) Working Capital for Closure/Post Closure 8,848,740 8,774,692 8,564,251 8,425,255 8,229,393 5,353,219 Total Net Position $ 947,304 $ 706,952 $ 349,829 $ (5,408,004) $ (5,603,866) $ (8,480,040) E-78 Landfill/Solid Waste Enterprise Fund Detail for Fiscal Year 2016/2017 Estimated I/ Actual Actual Actual Actual Budget Year-End Budget AG OW DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 LANDFILL/SOLID WASTE REVENUE 700 70000000 44791 TRANSFER STATION$2 SURCHARGE (59,786) (62,101) 64,858 (65,963) (64,900) (65,800) (65,000) 70000000 44791 TRANSFER STATION ADDED CLOSURE SURCHARE - - - - - (150,000) 70000000 FRANCHISE AGREEMENT FEE FROM UWS - - - - - (60,000) (60,000) 70000000 44830 REIMBURSABLE JOBS (301) - - - - - 70000000 46110 INTEREST ON INVESTMENTS (88,841) 19,782 (14,171) 13,509 17,374 15,000 (1,000) 70000000 46210 LAND RENTAL (7,141) (7,001) 7,430 (7,578) (7,578) (7,700) (3,800) 70000000 Total (156,069) (49,320) 58,117 (60,033) (55,104) (118,500) (279,800) LANDFILL CORRECTIVE REVENUE 701 70100000 46110 INTEREST ON INVESTMENTS (10,533) (11,752) (8,957) (4,683) (7,816) (6,300) - 70100000 Total (10,533) (11,752) (8,957) (4,683) (7,816) (6,300) - DISPOSAL CLOSURE RESERVE FUND REVENUE 702 70200000 46110 INTEREST ON INVESTMENTS (61,532) (68,654) (51,058) (26,565) (44,440) (70,000) (75,000) 70200000 Total (61,532) (68,654) (51,058) (26,565) (44,440) (70,000) (75,000) POST CLOSURE FUND-SOLID WASTE REVENUE 704 70400000 44792 POST CLOSURE FUNDING FROM COLL (60,000) (60,000) (60,000) (60,000) - 70400000 46110 INTEREST ON INVESTMENTS (26,003) (28,918) (23,618) (28,305) (20,882) (17,200) - 70400000 Total (86,003) (88,918) (83,618) (88,305) (20,882) (17,200) - LANDFILL SELF-INSURED TRUST FUND REVENUE 705 70500000 46110 INTEREST ON INVESTMENTS (17,175) (19,163) (14,605) (17,912) (12,744) (10,300) - 70500000 Total (17,175) (19,163) (14,605) (17,912) (12,744) (10,300) - Total Operating Revenues-All Funds (331,311) (237,807) (100,121) (197,498) (140,986) (222,300) (354,800) Transfers In from Other Funds Transfer in from Transfer Station Fund 695 - - - - - - (317,000) Operating Revenues (331,311) (237,807) (100,121) (197,498) (140,986) (222,300) (671,800) LANDFIILL/SOLID WASTE OPERATING EXPENSES 70024500 51110 REGULAR SALARIES&WAGES 5,020 29,811 55,470 46,462 91,489 85,671 220,544 70024500 51130 OVERTIME SALARIES&WAGES - - 67 4 - 885 1,000 70024500 51150 ACCRUED SALARIES&BENEFITS (689) - (139) (1,859) - - - 70024500 51210 RETIREMENT(PERS) 1,175 7,836 14,774 12,575 26,935 24,896 70,048 70024500 51220 INSURANCE 686 4,382 2,948 3,766 18,601 16,998 32,692 70024500 51230 WORKERS COMPENSATION 226 1,565 3,225 2,128 4,631 4,367 12,122 70024500 51240 MEDICARE 72 433 733 636 1,585 1,475 3,616 70024500 51250 UNEMPLOYMENT 55 298 590 507 1,106 1,041 2,512 70024500 51290 CELL PHONE STIPEND - - 200 160 442 379 890 70024500 52100 CONTRACTED SERVICES 111,553 146,000 153,759 114,305 200,000 125,000 200,000 70024500 54100 SUPPLIES 10,622 10,500 4,351 11,640 17,000 10,000 25,000 70024500 54101 POSTAGE - - 6 - 500 - 500 70024500 55100 TELEPHONE 320 500 266 280 400 - 400 70024500 55210 UTILITIES 9,284 17,500 7,561 11,706 17,500 12,000 12,000 70024500 56110 CITY GARAGE-PARTS - - 34 34 - - - 70024500 56111 CITY GARAGE-LABOR - - 905 905 - - - 70024500 57300 MEMBERSHIPS&SUBSCRIPTIONS - - - - - 250 300 70024500 59100 PROPERTY TAXES PAID - 2,000 1,852 1,985 2,200 1,150 2,500 70024500 59101 FEES 8,754 47,845 37,560 39,261 45,000 31,000 45,000 70024500 Total Expenses 147,077 268,670 284,161 244,493 427,389 315,112 629,124 LANDFILL LEGAL SERVICES AND EXPENSES 70014000 52150 LEGAL SERVICES AND EXPENSES - - - 65 - 19,300 2,000 Total Legal Services and Expenses - - - 65 - 19,300 2,000 OTHER EXPENSES 59101 LETTER OF CREDIT FEE 43,750 43,750 LETTER OF CREDIT ISSUANCE COSTS - - 70024500 94400 DEPRECIATION 12,748 - 12,747 11,595 - - - Total Other Expenses 12,748 - 12,747 11,595 - 43,750 43,750 E-79 Landfill/Solid Waste Enterprise Fund Detail for Fiscal Year 2016/2017 LANDFILL CLOSURE EXPENSES 70224500 52100 CONTRACTED SERVICES348,300 142,634 56,580 40,000 2,873,100 70224500 Total Closure Expenses ,142,634 56,580 40,000 2,873,100 ,° Total Landfill/Solid Waste Operating Expenses 159,825 616,970 439,542 312,733 427,389 418,162 3,547,974 LANDFILL/SOLID WASTE OTHER USES AND TRANSFERS OUT TO OTHER FUNDS 70124500 94401 AMORTIZATION 17,916 (871,052) 13,301 - 70224500 94401 AMORTIZATION 103,664 (5,056,365) 77,140 - 70424500 94401 AMORTIZATION 58,584 59,814 43,494 5,569,646 Total Other Uses and Transfers Out to Other Funds 180,164 (5,867,603) 133,935 5,569,646 - LANDFILL/SOLID WASTE CAPITAL IMPROVEMENTS EQUIPMENT 70024500 80100 MACHINERY&EQUIPMENT „, - - - 70124500 80230 INFRASTRUCTURE 889,344 - - - 70224500 80230 INFRASTRUCTURE 4,906,238 - - - - Total Capital Improvements and Equipment 5,795,582 - - Total Landfill/Solid Waste Ex'enses and Other Uses $ 487,066 $ 1,161,919 $ 1,000,273 $ 6,183,517 $ 854,778 $ 792,574 $ 3,547,974 E-80 BUDGET DETAIL LANDFILL/SOLID WASTE ENTERPRISE FUND FISCAL YEAR 2016-17 ACCOUNT NO.70024500 DEPARTMENT REQUEST 51110 Salaries, Regular $ 220,544 Director of Public Works/City Engineer(0.10 Engineering,0.05 Corp Yard, 0.25 0.10 Streets, 0.18 Wastewater Admin, 0.17 Water Admin, 0.05 Garage, 0.05 Storm Water,0.05 Recycled Water) Deputy Public Works Director(0.10 Engineering,0.05 Corp Yard, 0.08 0.35 Streets,0.05 Garage,0.15 Wastewater Admin, 0.15 Water Admin., 0.07 Storm Water) Senior Civil Engineer(0.10 Engineering,0.35 Wastewater Admin.,0.35 Water 0.10 Admin., 0.10 Storm Water) RECLASS Public Works Management Analyst(0.05 Engineering,0.25 Wastewater 0.20 Admin.,0.25 Water Admin., 0.05 Garage, 0.20 Recycled Water) NEW Engineering Analyst(0.10 Engineering, 0.20 Wastewater Admin, 0.20 Water 0.20 Admin.,0.10 Recycled Water, 0.20 Electric Admin.) Administrative Secretary/Human Resources Assistant(0.45 Human 0.15 Resources,0.15 Wastewater Admin.,0.15 Water Admin.,0.10 Garage) Water, Sewer&Streets Maintenance Supervisor(0.15 Streets, 0.25 0.25 Wastewater,0.25 Water,0.10 Storm Water) Public Works Maintenance II (0.75 Streets) 0.25 Public Works Maintenance I (5)(3.50 Streets,0.50 Storm Water) 1.00 Street Sweeper(0.15 Streets, 0.80 Storm Water) 0.05 Total FTE 2.80 51130 Salaries,Overtime $ 1,000 Employee Benefits $ 121,880 51210 Retirement(PERS) $ 70,048 51220 Insurance $ 32,692 51230 Workers Compensation Insurance $ 12,122 51240 Medicare $ 3,616 51250 Unemployment Insurance $ 2,512 51290 Cell Phone Stipend $ 890 52100 Contract Services $ 200,000 Re-seeding,erosion control, and repair of pump&control systems, Laboratory monitoring, reporting and testing of ground water,Annual landfill gas extraction system testing/reporting. 54100 Supplies $ 25,000 Drain rock and aggregate base, erosion control supplies, sand bags, leachate and drainage pipe, Leachate pump parts. 54101 Postage $ 500 55100 Telephone $ 400 Cellular and land line telephone usage. E-81 55210 Utilities $ 12,000 Leachate treatment cost at the Wastewater Treatment Plant. d. Electricity for leachate pumps and gas extraction blower system. Share of utilities at Civic Center. 57300 Memberships&Subscriptions $ 300 59100 Property Taxes $ 2,500 59101 Fees $ 45,000 Regional Water Quality Control Board fees -WDR fee,Air Quality Management District(AQMD)fees for extraction system, Storm Water Permit Fee, Local Enforcement Agency(LEA)fees. DEPARTMENT TOTAL 70024500 $ 629,124 E-82 Landfill/Solid tEnterprise $7,0oo,o0a $6,183,517 $6,000,000 • 116 $5,000,000 /111111111111111111111111111111111111111111h11,', f'111,111,111,111,111,111,111,111,111,111,111,11111„1,111,!' $4,000,000 / / $3,547,974 $3,000,000 %' 11AINAIIIIIIIIIIIIIIIIH', i landfill/Solid Waste /� Nota I $2,000,000 l $1,161,919 r� /i� $1,000,000 $487 06 . �r, o, 6 , Actual FY Actual FY Actual FY Actual FY Estimated Budget FY 2012 2013 2014 2015 Year End FY 2017 2016 i' E-83 E-84 000 II lo City of Ukiah LIABILITY INSURANCE INTERNAL SERVICE FUND BUDGET Fiscal Year FY 2016-17 20212400 Liability Insurance BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: The City of Ukiah is part of the Redwood Empire Municipal Insurance Fund (REMIF) Pooled Liability (self-insured) Program. General Liability and Auto Liability coverage extends to all third parties suffering bodily injury or property damage caused by the Agency. SIGNIFICANT CHANGES: • None. 1-45 Liability, Property, Workers Compensation and Unemployment Internal Service Fund Summary for FY 2016-17 Estimated Difference from Estimated Actual Actual Actual Actual Budget Year-End Budget Year-End 2016 FY 2012 FY 2013 FY 2014 FY 2016 FY 2016 2016 FY 2017 $ % Revenues and Other Sources: Liability and Property Insurance Fund 202 Charges for Services: Insurance Refunds 70,645 - 59,408 - - 0% Transfer from Payroll - - - - - - 0% General Government Charges 454,126 459,314 463.345 663,582 • - - - 0% Charges to General Fund - - - - 61,994 61,994 75,054 13,060 21% Charges to Other Funds - - - - 493.427 493,427 565,146 71,719 15% Total Liability and Property Insurance 524,771 459,314 522,753 663,582 555,421 555,421 640,200 84,779 15% Workers Compensation and Unemployment Fund 201 WC'.CHARGES THROUGH PAYROLL TO OTHER FUNDS 542,728 674,.576 781„798 759,300 605,584 605,584 709,500 UI CHARGES THROUGH PAYROLL TO OTHER FUNDS - - - - - - - Total Workers Compensation and Unemployment 542,728 674„576 781,798 759,300 605,564 605,584 709„500 103,916 17% Total Revenues and Other Sources S 1,067499 $ 1,133,890 S 1.304 551 $ 1,422882 S 1,161,005 $ 1,161,005 1,349,700 188,695 16% Expenses and Other Uses: Liability and Property Insurance Fund 202 Liability 651,829 593,887 601,074 530,748 555,419 606,435 640,202 33,767 6% Workers Compensation and Unemployment Fund 201 Workers Comp and Unemployment 625,682 688,550 652,426 688,846 710,628 696,200 803,953 107,753 15% Total Expenses and Other Uses 1,271,511 1,282,437 1,253,500 1,219,594 1,266,047 1,302,635 1,444,155 33,767 6% Total Net Surplus(Deficit) $ (210,012) $ (148,547) $ 51,050 $ 203,288 $ (105,042[ $ (141,630) $ (94,455) Beginning Net Position 1,573,516 1,624,566 2,176„491 2,034,861 i Adjustments 348,637 Ending Net Position $ 1,624,566 $ 2,176,491 $ 2,034,861 $ 1,940,406 Allocation of Net Position Advances to Other Funds From Liability Fund[1] 930,203 930,203 930,203 930,203 Reserve for Liability and Property 284,327 417,161 366,147 366,145 Reserve for Workers Comp and Unemployment 410,036 829,127 738,511 644,058 Total Net Position 1,624,566 2,176,491 - 2,034,861 1,940,406 [1]Advances have been made from the Liability fund to other Funds for cash flow and improvements..Some of the funds do not have the capacity to repay the advances,There is no schedule for paying the advance from the funds below Water Operations Fund 820 745,000 Swimming Pool Fund 304 148,000 Golf Fund 720 37,203 930,203 1-46 Workers Compensation and Unemployment Internal Service Fund Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 2016 FY 2017 WORKERS COMPENSATION AND UNEMPLOYMENT REVENUE 20100000 44280 WC CHARGES THROUGH PAYROLL TO OTHER FUNDS (542,728) (674,576) (781,798) (759,300) (605,584) (605,584) (709,500) 20100000 44280 UI CHARGES THROUGH PAYROLL TO OTHER FUNDS 20100000 48170 INSURANCE REFUNDS MISCELLANEOUS RECIEPTS 20200000 Total Operating Revenues (542,728) (674,576) (781,798) (759,300) (605,584) (605,584) (709,500) WORKERS COMPENSATION AND UNEMPLOYMENT EXPENSES 20100000 52100 CONTRACTED SERVICES - - - - - 20100000 52525 WORKER'S COMPENSATION PREMIUM 625,682 688,550 652,426 688,846 710,628 545,849 653,602 20100000 52525 WORKER'S COMPENSATION DEDUCTIBLE 124,261 124,261 20100000 52525 WORKER'S COMPENSATION ASSESMENT FEE 26,090 26,090 20100000 52525 UNEMPLOYMENT CLAIMS 20100000 52532 SAFETY&TRAINING SUPPORT - - - - - - 20212400 Total Operating Expenses 625,682 688,550 652,426 688,846 710,628 696,200 803,953 Total Net Surplus(Deficit) $ (82,954) $ (13,974) $ 129,372 $ 70,454 $ (105,044) $ (90,616) $ (94,453) (1)Worker's Compensation Expense Is charged directly to department budgets. V-47 Liability s Service x s $1,500,000 ,155 $1,450,000 ord $1,400,000 ��'r NI ,��` o0601111 $1,350,000 /w $1,300,000 $1,277,511 $1,282,437 !�� 6111 • add Willair •Uaboilty Insurance 1,253,54 $1,250,000I01 �� ft 6 legoi p if i 11 i $1�2 �,, �Ii Total :;:ilif0101,11/4011101110 $1,200,000 1111'10i1)$!1",1011!il iffliPil II, p'1111 if 7 1 ti1\40 ,111!)'Pl I'd IVO OA if id SOVItielliffiYA,h111#11*00111000,* 9N9'1M 110401110t1419('1+0 rilidlOP 406 retpitiligefolf7iiirrep Coll1M10101,140,i'l 'p,14(f,ii,"0/01,41011101"))1pillogio,00,01/, $1,150,000M0)) prOPOWM?)001110,41110014,#9,,i1 llOn ill r 0,01411/P111 110100.0f4091040 011#0161001#0141L11010111,0101#00'111 $1,100,000 Actual FY Actual FY Actual FY Actual FY Estimated Budget FY 2012 2013 2014 2015 Year-End FY 2017 2016 1-48 Uwuiwowwoiwiouwwuur ,,....,.m`„ SWI 01 110 City of Ukiah ALEX RORABAUGH RECREATION CENTER FUND BUDGET Fiscal Year 2016-17 31122870 Alex Rorabaugh Recreation Center BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: The Alex Rorabaugh Recreation Center(the ARRC) is a community center with accommodations to host a large variety of activities and events. The ARRC is managed by the Ukiah Valley Conference Center and the ARRC's Board of Directors. MAJOR ACCOMPLISHMENTS FOR FY 2015-16: • Continued to provide rental facility for the Ukiah Boys and Girls Club and First 5 Mendocino. • Focused on increased events at venue. • Maintained staffing levels to manage the facility. • Implemented safety protocol at the facility in conjunction with the ARRC board. • Renewed the Management Agreement for the facility with the ARRC board. PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • Increase facility rentals and usage,thereby increasing revenues. Both private rental and usage is increasing along with tenant usage and sporting activities. • Continued to maximize rental of all tenant/office space. • Host additional major events and work towards securing events previously hosted at the site. SIGNIFICANT CHANGES: • None. f,. s-al Alex Rorabaugh Recreation Center Fund Summary Estimated Estimated Year-End ,- Actual Actual Actual Actual Budget Year-End Budget 2016 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 2016 FY 2017 $ % Revenues and Other Sources: Charges for Services: Other Program Revenue $ - $ 7„000 $ - $ 24,000 $ 12,000 $ 12,000 $ 12,000 $ - 0% Other Revenues from City Programs - 12„000 8,004 8,004 8,000 7,300 8,000 700 10% interest on Investments 55 63 (110) (104) 216 216 100 (116) -54% Tenant Rental 32,100 41„000 41,300 42,300 46,000 56,000 56,000 - 0% Other Rental 4,990 9,000 17,155 22,710 21,800 10,600 20„000 9,400 89% Miscellaneous Receipts - 5,000 0 - - - - - 0% Total Revenues and Other Sources $ 37,145 $ 74,063 $ 66,350 $ 96,910 $ 88,016 $ 86,116 $ 96,100 9,984 12% Expenses and Other Uses: Alex Rorabaugh Recreation Center: Alex Rorabaugh Recreation Center 37,792 72,951 79,228 94,135 88,016 96,563 110,562 13,999 14% Total ARRC Expenses and Other Uses 37,792 72,951 79,228 94,135 88,016 96,563 110,562 13,999 14% Total Net Surplus(Deficit) $ (647) $ 1,112 $ (12,878) $ 2,775 $ - $ (10,447) $ (14,462) Beginning Fund Balance (14,035) (26,913) (24,138) (34,585) Adjustments - - - - Ending Fund Balance $ (26,913) $ (24,138) $ (34,585) $ (49,047) r, J S-02 Alex Rorabaugh Recreation Center Fund Detail for Fiscal Year 2016/2017 Estimated { Actual Actual Actual Actual Budget Year-End Budget FY2012 FY2013 FY2014 FY 2035 FY2016 FY2016 FY2017 ORG OBJ DESCRIPTON ALEX RORABAUGH RECREATION CENTER REVENUE 31100000 44940 OTHER PROGRAM REVENUE - (7,000) - (24,000) (12,000) (12,000) (12,000) 31100000 44941 OTHER REVENUES FROM CITY PROGRAMS - (12,000) (8,004) (8,004) (8,000) (8,000) (8,000) 31100000 46110 INTEREST ON INVESTMENTS (55) (63) 110 104 (216) (216) (100) 31100000 46740 TENANT RENTAL (32,100) (41,000) (41,300) (42,300) (46,000) (46,000) (56,000) 31100000 46741 OTHER RENTAL (4,990) (9,000) (17,155) (22,710) (21,800) (21,800) (20,000) 31100000 48110 MISCELLANEOUS RECEIPTS - (5,000) (0) - - - - Total Operating Expenses (37,145) (74,063) (66,350) (96,910) (88,016) (88,016) (96,100) Alex Rorabaugh Recreation Center Operating Expenses 31122870 51110 REGULAR SALARIES&WAGES - - 1,315 2,491 9,236 10,389 10,750 31122870 51120 NON-REGULAR SALARIES&WAGES 7,895 16,640 11,295 9,150 5,200 8,885 8,200 31122870 51130 OVERTIME SALARIES&WAGES - - 4 201 - 355 - 31122870 51210 RETIREMENT(PERS) - - 448 1,092 2,582 3,131 3,492 31122870 51220 INSURANCE - - 1,077 2,768 2,927 2,945 3,190 31122870 51230 WORKERS COMP 325 874 672 614 734 940 1,074 31122870 51240 MEDICARE 114 240 182 226 251 327 321 31122870 51250 UNEMPLOYMENT 79 166 123 146 173 226 220 31122870 51260 FICA 490 1,031 669 567 323 551 509 31122870 52100 CONTRACTED SERVICES 987 13,000 10,000 12,961 10,676 284 15,145 31122870 54100 SUPPLIES 2,328 5,000 6,661 2,878 6,000 275 4,025 31122870 55100 TELEPHONE - - - - - - - 31122870 55210 UTILITIES 23,789 31,000 37,867 46,633 30,000 5,662 48,000 31122870 56120 EQUIPMENT MAINTENANCE&REPAIR 1,785 3,000 2,990 3,307 3,000 - 2,000 31122870 56300 BUILDING MAINTENANCE&REPAIR - - 3,466 3,749 3,000 438 2,000 31122870 61200 PURCHASING ALLOCATION - - - 838 783 783 821 31122870 61420 BUILDING MAINTENANCE ALLOCATION - 2,000 - - - - - 31122870 61422 IT ALLOCATION - - - - 869 869 1,047 31122870 61500 INSURANCE ALLOCATION - - 2,460 - 4,902 4,902 3,674 31122870 62100 ADMINISTRATIVE SERVICES ALLOCATION - - - 6,513 7,360 7,360 6,094 I 31122870 Total Operating Expenses 37,792 72,951 79,228 ;.94,135 88,016 48,322 '110,562. Total Alex Rorabaugh Recreation Center Operating Expenses 37,792 72,951 79,228 94,135 88,016 48,322 :110,562'. S-03 BUDGET DETAIL ALEX RORABAUG RECREATION CENTER FISCAL YEAR 2016-17 ACCOUNT NO.31122870 DEPARTMENT REQUEST 51110 Salaries,Regular $ 10,750 RECLASS Event Coordinator Assistant-Part-time,32-Hour(.50 Conference Center) 0.30 Total FTE 0.30 51120 Salaries,Non-Regular $ 8,200 Facility Attendant(800 hours) 0.38 Total FTE 0.38 Employee Benefits $ 8,806 51210 Retirement(PERS) $ 3,492 51220 Insurance $ 3,190 51230 Workers Compensation Insurance $ 1,074 51240 Medicare $ 321 51250 Unemployment Insurance $ 220 51260 FICA $ 509 52100 Contractual Services $ 15,145 Pest control,floor mats,towels,Comcast for WIFi,carpet cleaning and contribution to Capital Improvement Fund(up to$10,.000 if funds allow). $ 15,145 54100 Supplies&Equipment $ 4,025 Routine maintenance requirements and janitorial operation including cleaning materials,paper goods,light bulbs,floor cleaners,and miscellaneous building supplies. Other various operational supplies such as replacement keys,temporary signage,marketing materials and so forth. 55210 Utilities $ 48,000 Electric,water,and sewer. 56120 Equipment Maintenance and Repairs $ 2,000 Ongoing maintenance equipment including HVAC systems,electrical systems,audio equipment,door equipment and various equipment. 56300 Building Maintenance&Repair $ 2,000 Maintenance and repairs such as HVAC,repairs to building interior and exterior,pest control services,carpet,flooring,fixtures,and other various repairs. 61200 Purchasing Allocation $ 821 Charge for Purchasing functions. 61422 IT Allocation $ 1,047 Share of Information Technology services. 61500 Insurance Allocation $ 3,674 Share of the Citywide costs of liability and property insurance. 62100 Administrative Services Allocation $ 6,094 Annual allocation for general govemment services. City Council $ 363 City Clerk $ 674 City Manager $ 1,231 Administrative Support $ 234 Miscellaneous General Govemment $ 363 Accounting $ 2,060 City Attomey $ 439 Human Resources/Risk Management $ 729 DEPARTMENT TOTAL 31122870 $ 110,562 S-04 Alex Rorabaugh Recreation Center Special Fund Expenses $120,000 $110,562 • $100,000 $94,135 Aol yfiloi / $80,000 $72 $790,3281 ill iii %iiifliooll Yill 111 '11' 'id'fitif,IC iii /1 Iiiiii i ii,HAJ) )11111111 f/if 1011Nif il liOri! II 1(!lPitk )'"(1141101 $60,000 10 lift1c1,5c/7I1)i110)°011„i11lilLlio il0rl I ji1d,ii(,0pii)1l1pil4IPl i10i„0 11Ji1ji)i110ij!141111iW1)Pl11i1iO,16Vl1iQiP)i1ji i1i1ii 11liitkI,M1v)i1Pa111)1I1i1l11p411O ii 110II 1I1Iltl 1ii IN010/ 41 ,)0 ARRC $40000 Total )01 it ' i 0 lOffinfl A 0 11141))401111 il ill»IviiiiIIiiifii II $._ Actual FY Actual FY Actual FY Actual FY Estimated Budget FY 2012 2013 2014 2015 Year-End FY 2017 2016 S-05 r_. S-06 00, k City of Ukiah DOWNTOWN BUSINESS IMPROVEMENT DISTRICT FUND BUDGET Fiscal Year 2016-17 31217100 Downtown Business Improvement District BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: The fund contains restricted monies that are collected from business license fees within the Downtown Business Improvement District and transferred to the Ukiah Main Street Program as the administrative agency. SIGNIFICANT CHANGES: • None. S-07 Downtown Business Improvement District Fund Summary Estimated Difference from Actual Actual Actual Actual Budget Year-End Budget Estimated Year-End 2016 FY 2012 FY 2013 FY 2014 FY 2016 FY 2016 FY 2016 FY 2097 $ % Revenues and Other Sources Charges for Services: Special Business Improvement Fee 21,860 22,116 18239 17,602 18,466 18,900 18,000 (900) -5% interest on investments 19 15 (4) 17 6 2 - (2) 400% Total Revenues and Other Soucres S 21,880 $ 22„131 $ 18,236 $ 17,620 $ 18,472 S 18.902 $ 18, S (902) -5% Expenses and Other Uses: Downtown Business Improvement District Downtown Business Improvement District 21,923 22,021 17,521 19,132 16,307 16,308 17,054 746 5% Total Downtown Business Improvement Fund Expenses and Other Uses 21,923 22,021 17,521 19,132 16,307 14309 17,054 746 5% Total Net Surplus(Deficit) $ (43) $ 110 $ 715 $ (1,513) $ 2,165 $ 2,594 $ 946 Beginnng Fund Balance 618 1,333 - (180) 2,414 Adjustments - - - - - Ending Fund Balance $ 1,333 $ (180) $ 2,414 $ 3,360 f S-08 Downtown Business Improvement District Fund Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 DOWNTOWN BUSINESS IMPROVEMENT REVENUE 31200000 41440 BUSINESS LICENSE TAX (21,860) (22,116) (18,239) (17,602) (18,466) (18,900) (18,000) 31200000 46110 INTEREST ON INVESTMENTS (19) (15) 4 (17) (6) (2) - 31200000Total Operating Revenue (21,880) (22,131) (18,236) (17,620) (18,472) (18,902) (18,000) DOWNTOWN BUSINESS IMPROVEMENT EXPENSES 31217100 52100 CONTRACTED SERVICES 18,457 18,233 13,735 17,470 15,000 15,000 15,000 31217100 61200 PURCHASING ALLOCATION - - - 503 470 470 906 31217100 61300 BILLING&COLLECTION ALLOCATION 3,466 3,788 3,786 - - - - 31217100 61500 INSURANCE ALLOCATION - - - - 43 43 68 31217100 62100 ADMINISTRATIVE SERVICES ALLOCATION - - - 1,159 794 795 1,080 31217100 Total Operatin:Ex• nses 21,923 22,021 17,521 19,132 16,307 16,308 17,054 I S-09 BUDGET DETAIL DOWNTOWN BUSINESS IMPROVEMENT DISTRICT FUND FISCAL YEAR 2016-17 ACCOUNT NO.31217100 DEPARTMENT REQUEST 52100 Contractual Services $ 15,000 61200 Purchasing Allocation $ 906 Charge for Purchasing functions. 61500 Insurance Allocation $ 68 Share of the Citywide costs of liability and property insurance. 62100 Administrative Services Allocation $ 1,080 Annual allocation for general government services. City Council $ 73 City Clerk $ 136 City Manager $ 248 Administrative Support $ 47 Miscellaneous General Government $ 73 Accounting $ 415 City Attorney $ 88 DEPARTMENT TOTAL 31217100 $ 17,054 S-10 Downtown Business Improvement District Fund Expenses $25,000 $21,923 $22,021 5 11111pt $19,132 $17,1\lti ,two ,,,,„.,,,,, ,(41, !(11,., 17,054 , A , ..$20,000 1„».a�\\ iNA'1 \i\*07,71„„ . Downtown Businesis 1„„,,Irtio hil'Ili01 Improvement Distrcti \\!t1011‘4p\"(\\ tt",\ M"\6 t$15,000 r,71111 \ 1\ t 1 t 11111111140,1IIItIctOlt, \‘% \l! $10,000 ‘ri\I 1111\t‘\"\\,140t010\4\ 04 ,i0Vt; • Total 1(0, I9041,1t ',"\* 11; 1111,\*\141 , 11 t4kiAll. $5,000 }11 \t "ti\r41)' It\N!III"'0\iliktt i4M 41\,t\\\it,, i 0" Ilt\4 \It ,,Iii 1411tPr\VVO\11,111**VNICit: '141i,°ctiiit01,\11\01411010411044,14,0,,,o,„I.. I PiWiPiOAM„ „Il))11"‘A''1' I"I'1111 O ii Actual FY Actual FY Actual Actual FY Estimated Budget FY 2012 2013 2014 2015 Year End FY 2017 2016 r, S-11 S-12 City of Ukiah GRACE HUDSON MUSEUM SPECIAL FUND BUDGET Fiscal Year 2016-17 69122700 Grace Hudson Museum&Sun House BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: The Grace Hudson Museum's collections consist of more than 30,000 inter-related objects, with significant holdings of Porno Indian artifacts, Grace Hudson's artwork, historic photographs and glass plate negatives, ethnographic field-notes and historic manuscripts. Regularly changing exhibitions and public programs are thematically shaped by, and linked to, its collections with their focus on American Indian art and culture, early California art, and Western history. The Sun House, the Hudson's home, adjacent to the Museum, is a charming example of Craftsman architecture.This 1911 redwood bungalow contains its original furnishings and is open for docent-led tours.The Sun House, California Historical Landmark#296, is listed in the National Register of Historic Places, and is a founding member of the National Trust for Historic Preservation's Historic Artists' Homes and Studios program. The Grace Hudson Museum is visited by more than 2,000 students every year, and has an annual attendance of approximately 12,000, including significant numbers of out of state and international museum-goers. MAJOR ACCOMPLISHMENTS FOR FY 2015-16: • Organized, designed and installed three large exhibitions— "Gold Fever. Untold Stories of the California Gold Rush,""In the Construction Zone:Mendocino County Assemblage Art," and"She Sang Me A Good Luck Song: The California Indian Photographs of Dugan Aguilar, and organized public educational programs to accompany each exhibit. In addition, staff created and installed an exhibit on Grace Hudson's life and art at the Cloverdale History Museum in the fall of 2015. • Made the loan,travel, and insurance arrangements, and packed up the paintings, photographs and artifacts for shipping to Honolulu, so that the Museum's "Days of Grace: California Artist Grace Hudson in Hawaii" exhibit could open to the public at the Honolulu Museum of Art for viewing from November 2015-March 2016. • Received a national 2015 Leadership in History Award from the American Association of State and Local History for the staff authored Museum publication Days of Grace:California Artist Grace Hudson in Hawaii catalog. Was the only California recipient of this peer-reviewed award of excellence. • Worked with the project design team, consultants, and others to create and finalize the public bid documents for the Grace Hudson Nature Education Project in four consecutive phases. Staff successfully awarded construction contracts to the lowest responsible bidders for all four construction phases comprising the Grace Hudson Nature Education Project. • Carefully monitored the selected contractors'work product and performance for three of these construction phases including the interior Museum renovations,the new Tsiwish Stormwater Retention Basin, the new parking lot and bioswale,the Outdoor Classroom,the Porno Brush Arbor, and the construction of the raised boardwalk. S-1 3 ▪ Successfully awarded contracts to selected artists for various interpretive elements and artworks for the Grace Hudson Nature Education Project. • Worked with a graphic designer to develop and produce a variety of fundraising materials to launch a significant fundraising effort in association with the on-going construction of the Grace Hudson Nature Education Project. • Prepared plans and specs and awarded a contract for Museum's roof repair and replacement. PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • Carefully monitor the selected contractor's work product and performance for the fourth, and final, construction phase of the Grace Hudson Nature Education Project which will include a large recirculating water feature modeling a section of a salmon stream, construction of perimeter fencing, walls and gates, installation of an outdoor security system, installation of irrigation and outside lighting, and landscaping with native plants. • Continue to award and monitor contracts to selected artists for various interpretive elements and artworks for the Grace Hudson Nature Education Project. • Assist grant writer and Sun House Guild and Grace Hudson Museum Endowment Board members in raising at least$500,000 in gifts and donations, primarily for the Grace Hudson Nature Education Project. • Finalize the interpretive design and text for the Grace Hudson Nature Education Project. • Monitor the selected contractor's'work product and performance for the Museum's roof repair and replacement project. The Sun House Guild: Financial support of the Grace Hudson Museum in partnership with the City of Ukiah for FY 2015/2016. In FY 2015/16 the Sun House Guild raised and spent a total of$94,690. Overall, close to 80%of the Sun House Guild's spending went directly to offset Museum-related expenses, along with paying for insurance, supplies, membership materials,and other organizational overhead.The Guild's contribution supplements the City's funding for the Museum appropriated in this document. 1. $32,000 Exhibition production and related exhibit public programming. 2. $18,400 Community outreach, marketing and advertising. 3.$27,420 Museum operational support. SIGNIFICANT CHANGES: • Museum's Public Room will not be rented out for most of the year, due to on-site construction, resulting in the reduction of rental revenue. • Proposal of elimination of part-time Museum Registrar position and the incorporation of those duties into the current full-time Museum Curator position. • Proposal of the addition of another full-time Museum Curator position,focused on public programming and education,to ready the Museum for the successful operation and programming of the Museum's new Outdoor Education Project, scheduled to open to the public in June, 2017. S-14 GRACE HUSDON MUSEUM SPECIAL FUND SUMMARY Estimated Difference from Estimate Actual Actual Actual Actual Budget Year-End Budget Year-End 2016 FY 2012 FY 2013 FY 2014 FY 2016 FY 2016 FY 2016 FY 2017 $ % Revenues and Other Sources: Charges for Services: Reimbursable Jobs $ 17,379 $ 8,349 S 39,551 S 31,920 S 17,000 S 20,800 S 29,000 5 8,200 39% Museum Grant Reimbursements - - - - - - - - 0% Interest on Investments - (41) (1,225) (1,294) - - - - 0% Attendance,Donations 9,198 6,435 3,116 4,963 12,000 7,000 12,000 5,000 71% Education Programs - - - - - - 10,000 Museum Meeting Rentals 4,900 1,815 1,015 3,265 - 500 4,000 3,500 700% RDA Contribution 55,000 - - - - - - - 0% 5 86,477 $ 16,558 $ 42,458 S 38,854 5 29,000 $ 28,300 S 55,000 Transfers in From Other Funds 220,263 484,344 - 506,800 341,293 341,293 411,064 Total Revenues and Other Sources $ 306,740 S 500,902 $ 42,458 S 545,655 S 370,293 $ 369,593 S 466,064 S 96,471 26% Expenses and Other Uses: Grace Husdon Museum: Museum Operations $ 306,741 5 343,712 S 367,784 $ 400,960 S 370,293 S 389,570 S 437,926 S 48,356 12% Total Expenses and Other Uses 306,741 343,712 367,784 400,960 370,293 389,670 437,926 49356 12% Total Net Surplus(Deficit) S (1) S 157,190 S (325,327) 5 144,695 5 - S (19,977) $ 28,138 Beginnng Fund Balance 157,190 (168,137) - (23,442) (43,419) Adjustments Ending Fund Balance $ (168,137) $ (23,442) $ - $ (43,419) $ (15,281) Allocation of Net Position / ',rred Noncurrent Liabilities - - - - - 3 Other funds from 691 (168,137) (9,819) - -,mg Capital 0 (13,623) - (43,419) (15,281) Total Net Position (168,137) (23,442) - (43,419) (15,281) 1 S-15 Grace Hudson Museum Special Fund Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year-End Budget ORG OW DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 GRACE HUDSON MUSEUM FUND REVENUE 69100000 44830 REIMBURSABLE JOBS (17,379) (8,349) (39,551) (31,920) (17,000) (20,800) (29,000) 69100000 44850 MUSEUM GRANT REIMBURSEMENTS - - - - 69100000 46110 INTEREST ON INVESTMENTS . 41 1,225 1,294 - - - 69100000 46510 ATTENDANCE,DONATIONS (9,198) (6,435) (3,116) (4,963) (12,000) (7,000) (12,000) 69100000 EDUCATION PROGRAMS (10,000) 69100000 46530 MUSEUM MEETING RENTALS (4,900) (1,815) (1,015) (3,265) - (500) (4,000) 69100000 RDA Contribution (55,000) - - - 69100000 Total Operating Revenue (86,477) (16,558) (42,458) (38,854) (29,000) (28300) (55,000) OTHER SOURCES AND TRANSFERS IN FROM OTHER FUNDS 69122700 46520 SUN HOUSE GUILD&ENDOWMENT (45,000) - - (45,000) (50,000) (50,000) (50,500) 69100000 91100 TRANSFER FROM GENERAL FUND (175,263) (484,344) - (461,800) (196,293) (172,893) (245,564) 69100000 91100 TRANSFER FROM GENERAL FUND(TOT) - - - (95,000) (118,400) (115,000) 69122700 Total Operating Revenue and Transfers in From Other Fund: (306,740) (500,902) (42,458) (545,655) (370,293) (369,593) (466,064) GRACE HUDSON MUSEUM OPERATING EXPENSES 69122700 51110 REGULAR SALARIES&WAGES 124,335 126,399 180,438 178,041 168,027 146,061 177,755 69122700 51120 NOW REGULAR SALARIES&WAGES 40,099 33,371 8,924 18,588 10,120 44171 19,924 69122700 51130 OVERTIME SALARIES&WAGES - 528 - 32 - 11 - 69122700 51150 ACCRUED SALARIES&BENEFITS (2,156) - - (3,948) - - - 69122700 51210 RETIREMENT(PERS) 33,988 35,927 43,161 45,171 38,876 44,137 58,040 69122700 51220 INSURANCE 44,421 25,880 39,697 35,808 27,990 35,967 49,148 69122700 51230 WORKERS COMP 7,194 8,416 12,160 9,778 8,132 9,581 11,787 69122700 51240 MEDICARE 2,476 2,325 2,713 2,972 2,785 3,280 3,522 69122700 51250 UNEMPLOYMENT 1,747 1,597 2,225 2,328 1,926 2,265 2,436 69122700 51260 FICA 1,110 1,038 1,169 1,986 3,400 4,107 2,240 69122700 51290 CELL PHONE STIPEND - - 298 298 297 300 297 69122700 52100 CONTRACTED SERVICES - - - 2,852 - 2,100 2,000 69122700 52180 SECURITY SERVICES 1,693 1,600 1,031 1,193 1,300 1,500 1,800 69122700 54100 SUPPLIES 5,174 8,000 7,593 7,430 7,000 2,800 5,000 69122700 54101 POSTAGE 889 1,200 599 1,539 1,000 1,300 1,000 69122700 55100 TELEPHONE 5273 5,000 3,263 6361 6,000 5,300 6,000 69122700 55210 UTILITIES 19,889 19,000 24,577 23,844 23,000 17,700 22,000 r 69122700 56120 EQUIPMENT MAINTENANCE&REPAIR 2,555 2,000 3,064 2,355 1,500 100 - 69122700 56300 BUILDING MAINTENANCE&REPAIR 3,617 1,500 6,916 4,986 5,000 5,400 3,000 69122700 57100 CONFERENCE&TRAINING - - 633 62 1,000 900 1,000 69122700 57300 MEMBERSHIPS&SUBSCRIPTIONS 310 320 - - 350350 69122700 61100 GENERAL GOVERNMENT ALLOCATION - 59,877 14,946 9,819 - : - 69122700 61200 PURCHASING ALLOCATION - - - 496 463 463 533 69122700 61422 IT ALLOCATION - - - - 14,584 14,584 17,571 69122700 61500 INSURANCE ALLOCATION 14,125 9,734 14,378 15,000 19,379 19,379 19,163 69122700 62100 ADMINISTRATIVE SERVICES ALLOCATION - - - 33,969 28,164 28,164 33,360 69122700 Total Operating Expenses 306,741 343,712 367,784 400,960 370,293 389,570 437,926 . , S-16 BUDGET DETAIL GRACE HUDSON MUSEUM SPECIAL FUND FISCAL YEAR 2016-17 ACCOUNT NO.69122700 DEPARTMENT REQUEST 51110 Salaries,Regular $ 177,755 Community Service Administrator(0.45 Recreation Admin.,0.30 Parks,0.05 Conference 0.05 Center,0.05 Golf,0.10 Building Maintenance) Museum Director 1.00 Museum Curator 1.00 Museum Receptionists(2)(16.5 hours per week each-1,716 hours) 0.83 Museum Educator(formerly Museum Registrar) 1.00 Facility Attendant-Part-time,32-Hour(0.70 Building Maintenance) 0.10 Total FTE 3.93 51120 Salaries,Non-Regular $ 19,924 Substitute Receptionists(On-Call,as needed) - Project Analyst(500 hours)(Reimbursed by State grant) 0.14 Total FTE 0.14 Employee Benefits $ 127,470 51210 Retirement(PERS) $ 58,040 51220 Insurance $ 49,148 51230 Workers Compensation Insurance $ 11,787 51240 Medicare $ 3,522 51250 Unemployment Insurance $ 2,436 51260 FICA $ 2,240 51290 Cell Phone Stipend $ 297 52100 Contractual Services $ 2,000 Contract for copier/printer. 52180 Security Services $ 1,800 Contract for Museum&Sun House security system includes semi-annual system testing, monitoring fees,and service calls. 54100 Supplies $ 5,000 Supplies,paint for exhibit display walls and other supplies. 54101 Postage $ 1,000 Museum mailings and packages.Guild pays for exhibit related bulk mailings. 55100 Telephone $ 6,000 Fax,seven telephones,two outside lines,one internal City line,Yellow Page listing. 55210 Utilities $ 22,000 Electric,water,and sewer. 56300 Building Maintenance&Repair $ 3,000 Service/testing of fire suppression system,service contract for HVAC units,service contract for pest control,carpet cleaning and other routine maintenance services. 57100 Conference&Training $ 1,000 Attend professional meetings to learn new skills,programs,and potential funding opportunities. 57300 Memberships&Subscriptions $ 350 For membership in professional organizations such as the American Association of Museums, the American Association for State and Local History,and the National Collaborative for Women's History Sites. S-17 61422 Purchasing Allocation $ 533 Charge for Purchasing functions. 61422 IT Allocation $ 17,571 Share of Information Technology services. 61500 Insurance Allocation $ 19,163 Museum's share of general liability,property,and earthquake and flood insurance costs; coverage of items on loan to the Museum for exhibit and research purposes;coverage of Museum collections. 62100 Administrative Services Allocation $ 33,360 Annual allocation for general government services. City Council $ 1,430 City Clerk $ 2,653 City Manager $ 4,849 Administrative Support $ 922 Miscellaneous General Government $ 1,430 Accounting $ 8,112 City Attorney $ 1,727 Human Resources/Risk Management $ 12,237 DEPARTMENT TOTAL 69122700 $ 437,926 S-18 Grace Hudson Museum Special Fund Expenses $500,000 $450,000 $437,926 $400,960 $400,000 `trp\I!,\,, ,,x,,,389,51 ,, $367,784 nA $� o'!'ca li\lt $343,712 3 ,1 11 1111 $350,000 ,�.��� amt & \ , \\1,1 4‘i \171dg4111 t ,A, 1li\\ $306,7!10,0001$1111,4"441411\i!olotii $300,000 _ �10, i $250,000 A `iC�race Hudson Museum $200,000 ill rlAi‘t\,‘\$k I\SchlOtIlt\O6k\,11?\,1) 6 �®tal $150,000j $1aa>000 4 1 '1'q04404'itlir'40i'Oilil0M004011 ml 1,r00'7° \11‘‘ '"'OrrOilt,110(0?!)kk'* )141"0111111 $50,000 w� Actual FY Actual FY Actual FY Actual FY Estimated 13uget FY 2012 2013 2014 2015 Year®End FY 2016 2015 S-1 9 i S-20 so 1 City of Ukiah VISIT UKIAH BUDGET Fiscal Year 2016-17 75017110 Visit Ukiah BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: The mission of Ukiah's Transient Occupancy Tax Program (TOT) is to responsibly administer a continuously improving promotional program for the Greater Ukiah Area utilizing Measure X funds. The Program will leverage partnerships with key groups and organizations, foster community pride, and increase tourism. MAJOR ACCOMPLISHMENTS FOR FY 2015-16: • Increased TOT revenue/program income by 19%over the prior year,for a cumulative increase of 77%since 2010. • Continued to develop and promote the Visit Ukiah brand,which captures the spirit of Ukiah and creates a unique position for marketing. • Maintained a comprehensive visitor-based website,which includes the area's most comprehensive event calendar; over 50,000 views to website, successfully reaching the target areas of the Bay Area and the Sacramento Valley. • Expanded distribution of the Visit Ukiah brochure to include the Sonoma County Airport and the California Welcome Centers in Santa Rosa and Eureka. • Represented Ukiah at Sunset Celebration Weekend,Taste of Mendocino,the Modern Bridal Luxury Wedding Event, and the Bay Area Travel and Adventure Show. • Strategically placed ads in Sunset Magazine, VIA Magazine, 101 Things to Do in Mendocino County,the Visit Mendocino Travel Guide, and local hotel directories. • Partnered with Ukiah-area businesses for advertising in the Mendocino Travelers Guide in order to expand Ukiah's presence in this magazine. • Received over 2,500 leads from readers of Sunset and VIA Magazines, each answered with a personalized direct mail piece. • Partnered with Visit Mendocino, Destination Hopland, and other local businesses to promote the Ukiah area. • Maintained regular Visitor Center staffing that corresponds with peak travel times. • Developed the"Live Like a Local"program,which crowd-sourced favorite Ukiah-area activities and attractions. • Developed the Visit Ukiah retail store at the Visitor Center, selling branded merchandise. • Worked with CalTrans to improve directional signage along the Hwy 101 corridor. PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • Continue to evolve the Visit Ukiah brand to ensure relevancy and effectiveness. • Continue to increase awareness of Visit Ukiah brand, both locally and in target markets through marketing, press releases, and word of mouth. • Continue to develop the resources at the Visitor Center by networking with other visitor centers and local hospitality-related businesses. • Continue to increase awareness of Ukiah as a destination wedding location. • Complete gateway signage project. • Develop hospitality training resources to improve level of service. • Increase Visitor Center staffing to include Saturdays(during peak season) and S-21 additional weekday hours. • Increase distribution of Visit Ukiah brochures. SIGNIFICANT CHANGES: . • No significant budget changes; Visit Ukiah is completely funded with transient occupancy tax. S-22 Visit Ukiah Summary Estimated Difference from Estimated /'� Actual Actual Actual Actual Budget Year-End Budget Year-End 2016 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 S % Revenues and Other Sources f11 Charges Or Services: Reimbursable Jobs - 3,600 10,000 10,000 - - - - 0% Use of TOT 1%Funding 16,078 92,598 75,250 78,195 - - - - 0% Transfer from General Fund for Past TOT 1%Unspent[2] - - - - - 91,582 - (91,562) 100% Transfer from General Fund for Current TOT 1%[3] - - - - 119,563 117,338 110,884 (6,454) -6% Total Revenues and Other Sources S 16.078 S 96,198 S 85,250 S 88,195 S 119,563 S 208.900 S 110,884 S (98,016) -47% Expenses and Other Usesfll Visit Ukiah 16,078 96,199 85,249 88,195 119,583 94,193 85,537 (8,656) -9% Total Expenses and Other Uses 16,078 96,199 85,249 88,195 119,563 94,193 85,537 (8,656) -9% Total Net Surplus(Deficit) S 0 5 (1) S 1 5 (0) S - 5 114,707 5 25,347_ Beginning Fund Balance - 0 (0) 0 - (0) 114,707 Adjustments Ending Fund Balance 0 (0) 0 (0) - 114,707 140,054 [1]Visit Ukiah promotion programs are funded from 50%of the additional 2%Transient Occupancy Tax(TOT)approved by the voters in November 2008 as Measure X.Prior to FY 2016,the Visit Ukiah programs were reported in the General Fund(#100)and are shown above,in a gray highlight,for iNustrative purposes only.The TOT revenues are recorded in the General Fund and transferred to Visit Ukiah(#750)to fund the promotional programs. [2]This amount reflects the unspent portion of 50%of the 2%TOT revenue since 2010 and transferred to the Visit Ukiah fund. [3]As of FY 2017,the 50%of the 2%TOT revenue,less 10%for Administrative costs,is to be transferred to the Visit Ukiah Fund from the General Fund. f S-23 Visit Ukiah Fund Detail for Fiscal Year 2016/2017 Estimated Actual, Actual Actual Actual Budget Year-End Budget FY 2022 FY 2013 FY 2014 FY 2015 2016 2016 FY 2017 ORG OBJ DESCRIPTION VISIT UKIAH REVENUE 10017110 44830 REIMBURSABLE JOBS „. (3,600) (10,000) (10,000) 10017110 1%TOT Revenue (16,078) (92598) (75,250) (78,195) 75000000 91100 TRANSFER FROM GENERAL FUND [2] (91,562) 75000000 91100 TRANSFER FROM GENERAL FUND[3] (119,563) (117,338) (110,884) Total Operating Revenue (16,078) (96,198) (85,250) (88,195) (119,563) (208,900) (110,884) VISIT UKIAH EXPENSES 75017110 51110 REGULAR SALARIES&WAGES - 6,526 55 - 6,322 6,322 - 75017110 51120 NON-REGULAR SALARIES&WAGES (4,000) 3,737 11,555 15,016 13,000 13,000 11,960 75017110 51130 OVERTIME SALARIES&WAGES - - - - - - - 75017110 51210 RETIREMENT(PERS) 1,989 14 - 3,013 3,013 75017110 51220 INSURANCE , 201 - - - - : 75017110 51230 WORKERS COMP ,, 530 633 631 858 858 581 75017110 51240 MEDICARE - 165 168 218 297 297 175 75017110 51250 UNEMPLOYMENT - 122 116 150 204 204 120 75017110 51260 FICA - 257 716 ::8 646 646 743 75017110 51290 CELL PHONE STIPEND - 15 2 - - - - 75017110 52100 CONTRACTED SERVICES 1,831 68,934 36,333 1,000 10,000 4,600 10,000 75017110 52515 ADVERTISING&PUBLICATION 9,531 4,193 26,581 49,448 62,620 43,000 35,265 75017110 52600 RENT - - 3,960 4,020 4,140 4,140 4,235 75017110 54100 SUPPLIES 1,784 1,165 1,237 414 1,200 1,200 6,200 75017110 54101 POSTAGE 690 863 1,450 1,643 2,500 2,200 1,500 75017110 55100 TELEPHONE - 52 - - - - - 75017110 57100 CONFERENCE&TRAINING 4,941 3,399 2,428 4,949 5,000 5,000 6,000 75017110 57300 MEMBERSHIPS&SUBSCRIPTIONS - - - - 200 150 200 75017110 61410 RENT ALLOCATION 1,300 4,050 - - - - - 75017110 61422 IT ALLOCATION - ., - - 1,889 1,::9 - 75017110 61500 INSURANCE ALLOCATION ,., - - 314 314 305 75017110 62100 ADMINISTRATIVE SERVICES ALLOCATION - ., - 9,819 7,360 7,360 8,253 10017100 Total Operating Expenses 16,078 96,199 85,249 ::,195 119,563 94,193 85,537 S-24 BUDGET DETAIL VISIT UKIAH FISCAL YEAR 2016-17 ACCOUNT NO.75017110 DEPARTMENT REQUEST 51120 Salaries,Non-Regular $ 11,960 Visitor's Desk Receptionists(2)(1,040 hours) 0.50 Total FTE 0.50 Employee Benefits $ 1,619 51210 Retirement(PERS) $ - 51220 Insurance $ - 51230 Workers Compensation Insurance $ 581 51240 Medicare $ 175 51250 Unemployment Insurance $ 120 51260 FICA $ 743 52100 Contractual Services $ 10,000 Website Design and Construction,Maintenance,Social Media&Marketing, $ 5,000 Brochure Design and Printing; Photography $ 5,000 52515 Advertising&Publication $ 35,265 Marketing and promotional opportunities;design and purchase of print and online advertisements,social media,direct mail projects,email marketing,and other opportunities. 52600 Rent $ 4,235 Rental of office space at the Ukiah Valley Conference Center 54100 Supplies $ 6,200 Office supplies and equipment,printing of brochures,business cards,letterhead,etc. 54101 Postage $ 1,500 57100 Conference&Training $ 6,000 Taste of Mendocino 2017 $ 500 Sunset Celebration Weekend $ 3,000 Travel and Adventure Shows $ 1,500 Miscellaneous Wedding Faires $ 1,000 57300 Memberships&Subscriptions $ 200 Subscriptions to Sunset,VIA,Wine Spectator,and other misc.magazines relevant to Ukiah-area travel 61500 Insurance Allocation $ 305 Share of the Citywide costs of liability and property insurance. 62100 Administrative Services Allocation $ 8,253 Annual allocation for general government services. City Council $ 328 City Clerk $ 854 City Manager $ 1,561 Administrative Support $ 297 Miscellaneous General Government $ 460 Accounting $ 2,612 City Attorney $ 556 Human Resources/Risk Management $ 1,585 DEPARTMENT TOTAL 75017110 85,537 S-25 Visit Ukiah Expenses $170,000 , 93 $96,199 $941 $85 537 $88'195 $1C)0,000 $85,249 1111110 11111 1 , ,,,,'4'rlhir'11111'11'1'1'1111'11111111111111111111111411111 111 11 1 11111111v 1 III 1 10111111110 111111111111 1 1 , „II lor 111111 1 11111111 1111111? 1 1 1 In 11,1111101110,11 lo 11111111111111111: 111 4111111 I Ho'111141 1 1 111 1 111111111u 11111111111111 11001,1 1111111 IIII,I,Il $80,000 1,1101111111111,1116111110111111111111111 11111111111011D111 1 I 1111111,1 1 oil il 111001111 1111,11111 ,1 HI 111111111141 11 1111111111 110111 Apo Ivo 111111110111 1 1 11111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 1 r 1111 lommovii 111111 1 11111" 11111,111,1v'II livoi Iffi II 11111011;o , 11,110, 1111111111,11101:10111111111„11,1011111111,111111111,1111111,111,11 111111110 Hifi 1 loll 11 11, 11111 I 111,iv,II il 111 111 AI 111,1 1 1, 1, 1 0 III 1 vor, 1,11 111 1 $60,000 Uki 1 1111 Ilk 11111101111111 II 111 , 11 li 1 1 1 1 1 hill 1 Ho viol 111 1,11 II Iv 101,1111 0 atoll 1 00,1 1 101110 1 11111111111111111111101111 ,111,11,0110011 111101' 11100 poi ill, 110 1 11 Ili 1 1 111 1 11 1 1 1110 001:10 1111 101 HI 111111 0 II 0111, 11,1111110 10,1 1 1 1 III 0 1,10 01, lop 00 all 1 1111 0 1 11 Hs III 1 ,,,,,„Iv Ilk IF, 1,10100111111 01110101,1111„ 1,101 11110011101000111 1,1111 0 010000 1 $40,000 III , 1 11,11, 1 1111011 11001 I 11100010 1 III Ill 1 111 Ho NI 1111,1110g, 11 1 1001111 1 1,1 1111 11111 1110101011 100111,0010,11111111 II, 0111 111110011„„ 00111 „I 1 10000 „III 11 1 1 1„ III 1111011 11 1 11, 111111111111 I, 1111 nil Ili'000 1 1001111 hi 0 1111011 1 1111111 „011111,01011 III , 010101 Iv AI 1,11,1 ,101,011 101 1 1000„1,11 „, III 00 1 40 1101101 11 11 61 Illh Vii000111 11,0001 1100 1,0010 1 1 011, , 11,1,011 1110011 $ 1 II 111111001010101 1111110101,1,110 111,1 010000 11111000111101„1, II 11 000000 11110,1000 1 111,100 111001101°110001 1 1111„1, 11010,001010,10 $20,000 III 10100,0111001,0111,01,10 11,0 11 111010 1 11111 100100 0 se 1 11,11011 100, 01 a, 1 11 1 11 0 1 11,0 1 0011 1101 1 0000 1111001 10, 10,0,111 1,10,0 01 111011 00,011 001 00110101110 1 1 1110111100000,,,,1,01,1 0 100,01111 1 011011 01 11 1 ,1110,1,1 1,111011111111 111 1 11111111111 5 11111111 1,1 1 Actualiget Ft Bud Actual FY FV Year-End FY 2017 Actual FY 201.5 2012 2013 2014 Actual Y Estmated F 2016 S-26 000 City of Ukiah TRANSFER STATION SPECIAL REVENUE FUND BUDGET Fiscal Year 2016-17 69524500 Transfer Station BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: The private transfer station will be transferred to the City of Ukiah as of January 1, 2017 under the franchise agreement. The franchisee will continue to operate the transfer station and pay to the City a rental fee based on$10 per ton. The City, as the owner of the transfer station,will continue to proivde oversight of the transfer station operations under the franchise agreement. MAJOR ACCOMPLISHMENTS FOR FY 2015-16: None. PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • To provide oversight of the rental of the Transfer Station to franchisee. • To provide supplemental funding of the Sanitary Landfill closure and post closure project. SIGNIFICANT CHANGES: • None. S-27 Transfer Station Special Revenue Fund Summary Estimated Difference from Actual Actual Actual Actual' Budget Year-End Budget Estimated Year-End 2016 FY2012 FY2013 FY2014 FY2015 2018 FY2016 FY2017 5 % Revenues and Other Sources: Transfer Station Rental - - - - - - - Interest r - - - - - Miscellaneous Receipts - W - - - - 150,000 $ 150,000 100% Total Revenues - - - 150,000 Transfer In From Other Funds - - - - 177,000 $ 177,000 100% Total Revenues and Other Sources $ - $ ^ $ - $ - $ - $ - 327,000 5 - 100% Transfer Station Operating Expenses: Transfer Station: Transfer Station Expenses - - - - - - 10,000 $ 10,000 100% Transfers Out to Other Funds - - - - 317,000 $ 317,000 100% Total Transfer Station Operating Expenses - - - - - 327,000 327,000 100% Total Net Surplus(Deficit) - Beginning Fund Balance Adjustments Ending Fund Balance - S-28 Transfer Station Special Revenue Fund Detail for Fiscal Year 2016/2017 Estimated ( Actual Actual Actual Actual Budget Year-End Budget )RG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 1 IsMNSFER STATION REVENUE 69500000 TRANSFER STATION RENTAL[1] - - - - - - (150,000) 69500000 INTEREST ON INVESTIMENTS - - - - - - - Total Operating Revenues - - - - - - (150,000) Transfers In from Other Funds Transfer in from Other Funds[2] - - - - - - (177,000) Total Operating Revenues and Other Sources - - - - - - (327,000) TRANSFER STATION EXPENSES 69524500 ADMINISTRATIVE OVERSIGHT - - - - - 10,000 69524500 FEES - - - - - - 69524500 Total Operating Expenses - - - - - - 10,000 Transfers Out To Other Funds Transfer Out To Sanitary Disposal Site Fund 700[3] - 317,000 69524500 Total Operating Expenses and Other Uses - - - - - - 327,000 [1]Under the Franchise agreement with ,the Transfer Station facility will be turned over to the City and will continue to operate the Transfer Station and pay a rental fee to the City starting on January 1,2017. [2]During the next two years of the Transfer Station funding,under the franchise agreement,there will be a cash flow shortfall as part of the funding plan for the Sanitary landfill clsoure project. It is planned to use temporary advances from other City funds estimated at$400,000 over the next two years to cover the short fall. these advances are planned to be repaid from the Transfer Station rental fees in FY 2019 and FY 2020 once the closure project is completed and post closure monitoring is implemented ( State Integrated Waste Management Board(CIWMB)requires an extensive remediation project to limit enviromental damage from the closed Sanitary L .,:,rill owned by the City. Since the facility was closed in 2001,funds have been reserved to provide for the closure and post closure monitoring costs over the next 30 years. A financing plan has been developed to complete the funding of the remediation project oveer the next two years,monitoring over the following 28 years and provide for necessary repairs to the remendiation. S-29 BUDGET DETAIL TRANSFER STATION SPECIAL REVENUE FUND FISCAL YEAR 2016-17 ACCOUNT NO.69524500 DEPARTMENT REQUEST Administrative Oversight Costs $ 10,000 59101 Fees $ - Regional Water Quality Control Board fees -WDR fee ,Air Quality Management District(AQMD)fees for extraction system, Storm Water Permit Fee, Local Enforcement Agency(LEA)fees. DEPARTMENT TOTAL 69524500 $ 10,000 S-30 Transfer Station Special Revenue Fund Expenses $12,000 $10,000 sin,dao $8,000 A /1111 / / $6,000 Landfill/Solid Waste JIS * Total $4,000 /11111111 51, ' oisqo $2,000 , 100000 111111H: 11.1. S- S- S- S- 5- S- Actual FY Actual FY Actual FY Actual FY Estimated Budget FY 2012 2013 2014 2015 Year-End FY 2017 2016 S-31 S-32 CITY OF UKIAH FINANCIAL MANAGEMENT POLICIES Table of Contents Page A. General Financial Goals 2 B. Budget Administration 2 C. General Revenue Management 3 D. Utility Rates and Fees 4 E. Investments 5 F. Expenditures 5 G. Equipment Replacement Funds 5 H. Capital Improvement Program 6 I. Debt Management 7 J. Fund Balance and Reserves 8 K. Accounting,Auditing and Financial Reporting 8 L. Human Resources Management 9 0-29 CITY OF UKIAH FINANCIAL MANAGEMENT POLICIES 11/20/2013 A. General Financial Goals The general financial goals of the City of Ukiah are: 1. To maintain a financially viable City that provides an adequate level of municipal services. 2. To maintain financial flexibility in order to be able to continually adapt to local and regional economic changes. 3. To maintain and enhance the sound fiscal condition of the City. B. Budget Administration 1. The City will strive to adopt a balanced budget by June 30 preceding the budget period. A balanced budget means that operating revenues must fully cover operating expenditures, including debt service, as set forth in B.6. below.A balanced budget allows for total expenditures to exceed revenues; however, beginning fund balance and strategic reserve funds can only be used to fund capital improvement projects or other one-time, non- recurring expenditures, as set forth in B.10. below. 2. The City will prepare a budget calendar no later than January 15 preceding the budget period. 3. The City will use a budget development process that emphasizes long-range planning and effective program management.The process will: a. Reinforce the importance of long-range planning in managing the City's fiscal affairs. b. Focus on developing and budgeting for the accomplishment of significant goals. c. Establish realistic timeframes for achieving goals. d. Create a proactive budget that provides for stable operations and assures the City's long-term fiscal health. e. Promote orderly spending patterns. 4. During the budget development process,the existing budget will be thoroughly examined to assure removal or reduction of any services or programs that could be eliminated or reduced in cost. 0-30 CITY OF UKIAH FINANCIAL MANAGEMENT POLICIES 11/20/2013 5. The City will avoid budgetary and accounting procedures that balance the current budget at the expense of future budgets. 6. The City will strive to support current operating expenditures, including debt service, with current revenues. 7. The City will forecast its revenues and expenditures for each of the succeeding five years and will update this forecast at least annually. 8. The status of major program goals will be formally reported to the City Council on a periodic, ongoing basis. 9. The City Council will review and amend appropriations, if necessary,on a periodic, ongoing basis. 10.The City will strive to preserve the spending of fund balance and strategic reserve funds for capital improvement projects, or other one-time, non-recurring expenditures. 11. Unspent, unencumbered operating and capital improvement program appropriations will lapse at the end of the budget period. Requests for lapsed program appropriations may be resubmitted for inclusion in the subsequent budget period. Unspent but encumbered appropriations at the end of the budget period shall amend the budget of the subsequent period by means of a budget amendment approved by the City Council. C. General Revenue Management 1. The City will seek to maintain a diversified and stable revenue base to protect it from short- term fluctuations in any one revenue source. 2. To emphasize and facilitate long-range financial planning,the City will maintain current projections of revenues for the succeeding five years. 3. Because revenues, especially those of the General Fund, are sensitive to both local and regional economic conditions, revenue estimates adopted by the City Council must be conservative. 0-31 CITY OF UKIAH FINANCIAL MANAGEMENT POLICIES 11/20/2013 4. The City will annually review the General Fund operating position (revenues less expenditures)to determine if funds are available to operate and maintain future capital facilities. If funding is not available for operations and maintenance expenses,the City will evaluate all viable options. 5. User fees will be reviewed and updated on a periodic basis to recover the full cost of services provided, except when the City Council determines that a subsidy from the General Fund is within the cost recovery policy adopted by the Council.The City will strive to establish a master fee schedule that will encompass all fees and charges of the City. 6. Any transfers between funds for operating purposes shall be clearly set forth in the Adopted Budget.These operating transfers, under which financial resources are transferred from one fund to another, are distinctly different from interfund borrowings,which are usually made for temporary cash flow reasons and are not intended to result in a transfer of financial resources by the end of the fiscal year. From time to time, interfund borrowings may be appropriate but are subject to the following criteria: a. The Finance Director is authorized to approve temporary interfund borrowings for cash flow purposes whenever the cash shortfall is expected to be resolved within 60 days.The most common use of interfund borrowing under this circumstance is for grant programs where costs are incurred before drawdowns are initiated and received. b. Any other interfund borrowings for cash flow or other purposes require approval by the City Council. D. Utility Rates and Fees 1. The City will set utility rates and user fees at levels that fully recover the total direct and indirect costs of the activity. Indirect costs include the costs of operations, capital outlay, debt service and annual depreciation of capital assets. 2. The City will review and adjust utility rates and user charges as required to ensure that they remain appropriate and equitable. 0-32 CITY OF UKIAH FINANCIAL MANAGEMENT POLICIES 11/20/2013 E. Investments 1. The Finance Director will annually submit an investment policy to the City Council for review and adoption. 2. Under the guidance of the City's Investment Oversight Committee,the Finance Director will invest the City's idle monies with an outside investment advisor in accordance with applicable law and adopted investment policies and direct the investment of bond or note monies on deposit with a trustee or fiscal agent in accordance with the applicable indenture or issuance document. F. Expenditures 1. The City will maintain a level of expenditures that will provide for the public well-being and safety of the residents of the community. 2. The City will provide a level of expenditures that will maintain the public assets. 3. The City will maintain purchasing methods, in accordance with law and the City's adopted purchasing policies and procedures,to secure the lowest price consistent with the quality desirable for use intended and the needs of the City. 4. The City Council will annually adopt a resolution establishing the City's appropriations limit calculated in accordance with Article XIII-B of the Constitution of the State of California, Section 7900 of the State of California Government Code, and any other voter approved amendments or state legislation that affects the City's appropriations limit.The Council will generally consider this resolution in connection with final approval of the City's budget. G. Equipment Replacement Funds 1. The City will maintain a General Government Equipment Replacement Fund and a Utilities Equipment Replacement Fund for each utility to provide for the timely replacement of vehicles, information technology, and other short-lived capital equipment. 2. The City will strive to make an annual contribution to these funds based on the annual use allowance, which is determined by the estimated life of the vehicles or equipment to be replaced and their original purchase costs. 0-33 CITY OF UKIAH FINANCIAL MANAGEMENT POLICIES 11/20/2013 3. Interest earnings and sales of surplus equipment as well as any related damage and insurance recoveries will be credited to the Equipment Replacement Funds. H. Capital Improvement Program 1. The City will develop a five-year capital improvement program (CIP) each budget cycle.The purpose of the CIP is to systematically plan,schedule and finance capital projects to ensure cost-effectiveness as well as conformance with the City's established policies. 2. Questions to consider when prioritizing a capital project include: a. Is it mandated? b. Is there an emergency need? c. Is there a direct or indirect economic benefit? d. Is there full or partial funding? e. Does it dovetail with other capital projects that are a priority for other reasons? f. How does it fit in with the City Council's strategic goals? 3. The City will identify the estimated costs, potential funding sources, and project schedule for each capital project proposal in the CIP before it is submitted to the City Council for approval. 4. The City will coordinate the development of the CIP with the development of the operating budget. 5. Construction projects that cost$20,000 or more and equipment purchases that cost $10,000 or more will be included in the CIP, except for replacements of police squad cars which are included in the operating program budget. Minor capital construction outlays of less than $20,000 and minor equipment purchases of less than $10,000 will be included in the operating program budgets. 6. The City will make all capital improvements in accordance with an adopted and funded CIP. 7. Cost tracking procedures for current-period components of the CIP will be implemented and updated quarterly to ensure project completion is within budget and established timelines. 0-34 CITY OF UKIAH FINANCIAL MANAGEMENT POLICIES 11/20/2013 I. Debt Management 1. The City will consider the use of debt financing only for high-priority, one-time capital improvement projects and only under the following circumstances: a. When the project's useful life will exceed the term of financing, and; b. When project revenues or specific resources will be sufficient to service the long- term debt. 2. Debt financing will not be considered appropriate for any recurring purpose such as current operating and maintenance expenditures.The issuance of short-term instruments such as revenue,tax or bond anticipation notes is excluded from this limitation. 3. The City will carefully monitor its level of debt because debt capacity is limited. Funds borrowed for a project today are not available to fund other projects tomorrow, and funds committed for debt repayment today are not available to fund operations tomorrow. 4. A feasibility analysis will be prepared for each long-term financing which analyzes the impact on current and future budgets for debt service and operations.This analysis will also address the reliability of revenues to support debt service. 5. The City will diligently monitor its compliance with bond covenants and ensure its adherence to federal arbitrage regulations. 6. The City will maintain good, ongoing communications with bond rating agencies about the City's financial condition. 7. Periodic reviews of all outstanding debt will be undertaken to determine refinancing opportunities. Refinancings will be considered under the following conditions: a. There is a net economic benefit. b. It is needed to modernize covenants that are adversely affecting the City's financial position or operations. c. The City wants to reduce the principal outstanding in order to achieve future debt service savings, and it has available working capital to do so from other sources. 0-35 CITY OF UKIAH FINANCIAL MANAGEMENT POLICIES 11/20/2013 J. Fund Balance and Reserves 1. The City will strive to maintain a fund balance in the General Fund, including the General Fund's Strategic Reserve Fund, of at least 25 percent of General Fund operating expenditures.A 25-percent fund balance is equivalent to approximately three months of operating expenditures.The primary purpose of this minimum fund balance is to meet cash flow requirements,to protect the City's essential service programs and funding requirements during periods of economic uncertainty, local disasters,other financial hardships or downturns in the local economy, and to provide for unforeseen operating or capital needs.Additionally,a fund balance of 25 percent is considered the minimum level necessary to maintain the City's credit worthiness. 2. The City Council may assign specific fund balance levels for future development of capital projects that it has determined to be in the best long-term interests of the City. 3. The City's enterprise funds will strive to maintain a minimum working capital balance of at least 25 percent of operating expenses.The primary purpose of this balance is to set aside funds to maintain cash balances sufficient to pay expenses as needed and to provide for unanticipated or emergency expenses that could not be reasonably foreseen during the preparation of the budget. 4. In addition to the assigned balances noted above, levels of fund balance and retained earnings will be sufficient to meet: a. Debt service reserve requirements. b. Reserves for encumbrances. c. Established rate stabilization reserves. d. Funding requirements for projects approved in prior years that are carried forward. e. Other assignments required by contractual obligations,state law or generally accepted accounting principles. K. Accounting,Auditing and Financial Reporting 1. The City's accounting and financial reporting systems will be maintained in conformance with generally accepted accounting principles and standards of the Governmental Accounting Standards Board. 0-36 CITY OF UKIAH FINANCIAL MANAGEMENT POLICIES 11/20/2013 2. A fixed assets system will be maintained to identify all City assets,their historical cost, and useful life. Consistent with the accompanying policies set forth for the City's Capital Improvement Program,the dollar threshold for fixed assets will increase from $5,000 to $10,000 effective July 1,2014. 3. At the beginning of the annual budget preparation cycle, a financial review will be submitted to the City Council and will be made available to the public. 4. Full and continuing disclosure will be provided in the general financial statements and bond representations. 5. An annual audit will be performed by an independent public accounting firm with the subsequent issue of, at a minimum, General Purpose Financial Statements that include an audit opinion.The City will strive to issue audited financial statements within 180 days after year-end. L. Human Resources Management 1. The City Council will authorize all regular positions, including part-time and extra-help regular positions. 2. The budget will fully appropriate the resources needed for authorized regular positions and will limit programs to the regular staffing authorized. 3. The City will strive to provide competitive compensation and benefits for its authorized regular employees. 4. All requests for additional regular positions will include evaluations of: a. The necessity, benefits,term and expected results of the proposed activity. b. Staffing and materials costs including salary, benefits, equipment, uniforms, support and facilities. c. Alternative means of service delivery, with consideration given to quality of service. d. Additional revenues or cost savings that may be realized. 0-37 POLICY RESOLUTION NO. 39 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING FINANCIAL MANAGEMENT POLICIES WHEREAS, the City Council of the City of Ukiah approves an annual operating budget, requiring a long-term perspective and emphasis on a policy-oriented budget process, and; WHEREAS, clear direction on basic financial policy issues can assist in setting and prioritizing City goals and in clarifying direction on budget issues, and; WHEREAS, the City Council has identified a number of policy areas in which it can document basic financial management principles. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ukiah approves the attached Financial Management Policies for the City of Ukiah (Exhibit A). PASSED AND ADOPTED on November 20, 2013, by the following Roll Call Vote; AYES: Councilmembers Landis, Thomas, and Mayor Crane NOES: Councilmember Baldwin ABSTAIN:None ABSENT: None Douglas ' rane, Mayor ATTEST: Kristine Lawler, City Clerk 0-38 CITY OF UKIAH READERS GUIDE TO THE BUDGET GLOSSARY OF COMMON BUDGET AND FINANCIAL TERMS ACCOUNT Financial reporting unit for budget, management,or accounting purposes. ACCOUNTS PAYABLE The amounts owed to others for goods and services received. ACCOUNTS RECEIVEABLE Amounts due from others for goods furnished and services rendered. ACCURAL BASIS The basis whereby transactions and events are recognized when they occur, regardless of when cash is received or paid. ACUTAL PRIOR YEAR Actual amounts for the fiscal year preceding the current fiscal year which precedes the budget fiscal year. ALLOCATION Component of an appropriation earmarking expenditures for a specific purpose and/or level of organization. ALLOTMENT That portion of an appropriation which may be encumbered or spend during a specified period. r AMORTIZATION Payment of a debt by regular intervals over a specific period of time. APPOPRIATION An authorization by a legislative body(e.g. City Council)that provides legal permission to make expenditures and incur obligations for specific purposes.' ASSET Resources owned or held by a government which have monetary value. ASSESSED VALUATION Official government value placed upon real estate or other property as a basis for levying taxes. BOND A written promise to pay a specific amount of money at a specific date in the future together with a periodic interest as a special rate. Two types are used:General Obligation and Revenue. BONDED INDEBTEDNESS Outstanding debt by issues of bonds which is repaid by ad valorem or other revenue. Appropriation subject to limitation,"for purposes of each agency's Gann Limit,means "any authorization to expend during a fiscal years the proceeds of taxes levied by or for that agency and the proceeds of state subventions to that agency."Cal.Const.Art.XIIIB,section 8(b). 0-39 BUDGET AMENDMENT A procedure authorized by some City Councils that allows the City Manager to make adjustments to expenditures within or between departmental budgets by revising budget appropriations. Note: City Council approval is always required for additional appropriations from a fund balance or new revenue sources. BUDGET DEFICIT Amount by which the government's budget outlays exceed its budget receipts for a given period, usually a fiscal year. CAPITAL IMPROVEMENT PROGRAM Annual appropriations in a City's budget for capital improvement projects such as street or park improvements, building construction and various kinds of major facility maintenance. Capital improvement projects are often multi-year projects that require funding beyond the one-year periods of the annual budget. CAPITALIZATION THRESHOLD The dollar value at which government elects to capitalize tangible or intangible assets that are used in operations and that have initial useful lives extending beyond a single reporting period. DEBT SERVICE; DEBT SERVCIE FUND The payment of principal and interest on borrowed funds such as bonds.A fund established to account for the accumulation of resources for,and the payment of,general long-term debt principal and interest.Sometimes a debt service fund is refereed to as a sinking fund. Debt financing is most commonly used to address temporary short-term cash flow problems and to provide funding for improvements with long lives.The practice of borrowing long-term for operational or short-term capital needs is not advised. ENCUMBRANCE Prior to actual spending,an obligation charged against a budget indicating that a commitment has been made or an order placed for goods and services not yet received or paid for.After an encumbrance has been made,the money is not available for other transactions. 2 Be aware that Article XVI,section 18 of the California Constitution prohibits a City from borrowing more money than it can repay in a single fiscal year from its general fund without a two-thirds vote of the electorate.Common exceptions to this borrowing restriction are the special fund doctrine and the lease purchase agreement. 0-40 ENTERPRISE FUND A fund established by a government entity to account for operations of an enterprise activity. Enterprise funds generally are segregated as to purpose and use from other funds and accounts of the governmental entity with the intent that revenues generated by the enterprise activity and deposited to the enterprise fund will be devoted prinicipally to funding all operations of the enterprise activity, including payment of debt service on securities issued to finance such activity. EQUITY FUNDING Funding is accomplished with available resources,and does not include leveraged resources. Project funding is dictated by the availability of cash. EXPENDITURE A decrease in net financial resources. Expenditures include current operating expenses that require the current or future use of net current assets,debt service and capital outlays. EXPENSE A decrease in net total assets. Expenses represent the total cost of operations during a period regardless of the timing of related expenditures. FIDUCIARY FUNDS Trust and Agency Funds FISCAL POLICY A government's policies with respect to revenues,spending and debt management as these relate to government services, programs and capital investment. Fiscal Policy provides an agreed- upon set of principles for the planning and programming of government budgets and their funding. FISCAL YEAR The 12-month period used by the City of Ukiah begins with July 1, and end with June 30 of the designated fiscal year(i.e., FY 2011- 12 end June 30,2012). FIXED ASSETS Assets of long-term character which are intended to be held or used for more than one fiscal year. Examples are land, buildings, machinery,and furniture. FORCE ACCOUNT Construction of maintenance activities performed by the City's own personnel, rather than by outside labor. FULL-TIME EQUIALENT Number of Positions calculated on the basis that one FTE equates (FTE) to a 40-hour work week for twelve months. For example,two part-time positions working 20 hours for twelve months also equals one FTE. FUNCTION Group of related programs crossing organizational (departmental) boundaries and aimed at accomplishing a broad goal or major service. 0-41 FUND A fiscal and accounting entity with a self-balancing set of accounts in which cash or other financial resources,all related liabilities or balances and changes therein are recorded and segregated to carry on specific activities or attain certain objectives in accordance with special regulations, restrictions or limitations. FUND BALANCE A term used to express the excess of assets over liabilities (equity). It also represents the accumulated net resources of a fund available for reservation,designation,or for appropriation. GENERAL FUND General operating fund of the City. It is used to account for all financial resources except those required to be accounted for in another fund. GENERAL OBLIGATION BONDS Bonds where the City pledges its full faith and credit to the repayment of bonds.These bonds are secured by the General Fund of the City. GOVERNMENTAL FUNDS General,Special Revenue, Debt Services, and Capital Project funds. GRANTS Contributions of cash or other assets from another governmental agency(usually)to be expended or used for a specified purpose, activity or facility. INTERNAL SERVICE FUND Established to finance,administer,and account for departments or agencies of a government whose exclusive or nearly exclusive purpose is to provide goods or servies to the government's other departments on a cost-reimbursement basis. LEASE PURCHASE Contractual agreements which are termed leases, but whose lease amount is applied to the purchase. LONG TERM DEBT Debt with a maturity of more than one year after the date of the issue. OPERATING DEFICIT The excess of operating expenditures over operating revenues. OPERATING SURPLUS The excess of operating revenues over operating expenditures. ORDINANCE A formal legislative enactment by the City Council. If it is not in conflict with any higher form of law,it has the full force and effect of law within the boundaries of the City. RESERVES Accumulated funds legally restricted or otherwise designated by the City Council for specific purposes. RESOLUTION A special or temporary order of the City Council requiring less formality than an ordinance. 0-42 REVENUES Total amount of income received,earned or otherwise available for appropriation. SURPLUS An excess of revenues over expenditures TAXES Compulsory charges levied by a government for the purpose of financing services performed for the common good. TRANSFERS Payments from one funds to another ideally for work or services provided,or to cover operating expense shortfalls. USER FEES Payments of charges for direct receipt of a public service by the party benefiting from the service. 0-43 CITY OF UKIAH READERS GUIDE TO THE BUDGET ACRONYMS AV Audio Visual BMP Best Management Practices CAFR Comprehensive Annual Finance Report CCAC City Clerk Association of California CCC California Conservation Crews CCR Consumer Confidence Report CEQA California Environmental Quality Act CIP Capital Improvement Projects CLETS California Law Enforcement Technology Systems COPS Citizens Option for Public Safety(State Program) CSO Community Services Officer CSMFO California Society of Municipal Finance Officers DPW Department of Public Works EAP Employee Assistance Program EIR Environmental Impact Review EMS Emergency Medical Services EPA Environmental Protection Agency FEMA Federal Emergency Management Agency FF Firefighter FTE Full Time Equivalent GAAP Generally Accepted Accounting Principles GAAS Generally Accepted Auditing Standards GASB Governmental Accounting Standards Board GO General Obligation 0-44 HVAC Heating&Air Conditioning IT Information Technology LMIHF Low and Moderate Income Housing Fund NCPA Northern California Power Agency PERS Public Employees Retirement System REMIF Redwood Empire Municipal Insurance Fund RWQCB Regional Water Quality Control Board SWRCB State Water Resources Control Board TOT Transit Occupancy Tax WTP Water Treatment Plant WWTP Wastewater Treatment Plant 0-45