Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2016-07-06 Packet
CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 July 6, 2016 6:00 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Minutes of June 15, 2016, a Regular Meeting. b. Minutes of June 29, 2016, a Special Meeting. 6. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days(90) the time within which the decision of the City Boards and Agencies may be judicially challenged. 7. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Adoption of an Ordinance Amending the Traffic Engineering Committee (TEC) to Include a Position for an Active Transportation Representative. b. Adoption of Resolution Amending Resolution 2016-26 — Calling for Election — Adding Office of Treasurer. c. Authorize City Manager to Accept a Federal Aviation Administration Grant Offer for $230,345 to Complete Runway 15-33 Pavement Rehabilitation and Taxiway Realignment Design and Approval of Corresponding Budget Amendment. d. Authorization for City Manager to Negotiate and Execute Visit Ukiah (Transient Occupancy Tax Program) Contract with Sunset Magazine in Amount of $32,190, to be Paid Out of Measure X Funds (Lodging Bed Tax). e. Notification of Software License Renewal for Box, Inc. in the Amount of$23,400. Page 1 of 3 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in,you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three(3)minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 9. COUNCIL REPORTS 10. CITY MANAGER/CITY CLERK REPORTS 11. PUBLIC HEARINGS (6:15 PM) a. Conduct a Public Hearing to Consider and Approve a Resolution Authorizing the Submittal of a 2016 State Community Development Block Grant Application; and Approval of Corresponding Budget Amendments if Awarded the Grant. 12. UNFINISHED BUSINESS a. Adopt Resolution to Rescind Resolution 2014-31 to Terminate Mandatory Water Conservation and Continue Voluntary Water Conservation Practices. b. Authorize the City Manager to Negotiate and Execute an Agreement with the Sonoma County Water Agency for a High Efficiency Fixture Retrofit Grant Program. c. Receive and File the June 30, 2015, Comprehensive Annual Financial Report and Authorize the Mayor and City Manager to Sign the Confirmation of Services Letter for the Audit of the June 30, 2016, Financial Statements. d. Update and Discussion on the Fiscal Year 2016-17 Budget Schedule. e. Receive Status of Bidding Effort for Specification No. 16-03 Grace Hudson Museum Roof Replacement Project and Consider Authorizing Staff to Proceed with a Negotiated Contract Process. 13. NEW BUSINESS a. Designation of Voting Delegate and Alternates for 2016 League of California Cities Annual Conference —October 5—7, 2016. 14. CLOSED SESSION — Closed Session may be held at any time during the meeting. a. Conference with Leqal Counsel — Existinq Litiqation (Cal. Gov't Code Section 54956.9(d)(1)) Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case No. SCUK- CVPT-15-66036 b. Conference with Leqal Counsel — Existinq Litiqation (Government Code Section 54956.9(d)(1)) Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Sonoma County Superior Court, Case No. SCV 256737 Page 2 of 3 c. Conference with Legal Counsel — Existing Litigation (Cal. Gov't Code Section 54956.9(d)(1)) Name of case: County of Mendocino v. Solid Waste System, Inc. et al., Mendocino County Superior Court, Case No. SCUK-CVG-11-59459 d. Conference with Legal Counsel — Existing Litigation (Cal. Gov't Code Section 54956.9(d)(1)) Name of case: Ukiah Citizens for Safety First v. City of Ukiah, Mendocino County Superior Court, Case No. SCUKCVPT 14-63579 15. ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 1st day of July, 2016. Kristine Lawler, City Clerk Page 3 of 3 Agenda Item 5a CITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 June 15, 2016 6:00 p.m. 1. ROLL CALL Ukiah City Council met at a Regular Meeting on June 15, 2016, having been legally noticed on June 10, 2016. Mayor Scalmanini called the meeting to order at 6:00 p.m. Roll was taken with the following Councilmembers Present: Douglas F. Crane, Maureen Mulheren, Kevin Doble, Vice Mayor Jim O. Brown, and Mayor Stephen G. Scalmanini. Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Ashley Cocco, Deputy City Clerk. MAYOR SCALMANINI PRESIDING. 2. PLEDGE OF ALLEGIANCE A Moment of Silence was observed to honor those civilians who lost their lives in a mass shooting in Orlando, Florida. URGENCY ITEM: Presenter: Shannon Riley, Senior Management Analyst. Motion/Second Crane/Mulheren to accept urgency item due to timelines and place as Agenda Item 13c. Motion carried by the following roll call votes: AYES: Crane, Mulheren, Doble, Brown, and Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None. 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS a. Presentation: Rural Communities Housing Development Corporation (RCHDC) and Mendocino County's Behavioral Health and Recovery Services (BHRS) Housing Project for Mentally Ill and Homeless—Administration. Presenter: Mike Pallesen, Rural Communities Housing Development Corporation Director of Development. Public Comment: 011ie Vincent-dePaule; Jacque Williams, Executive Director of the Ford Street Project; and Libby Guthrie, Executive Director of Mendocino County AIDS/Viral Hepatitis Network. Report was received. 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Minutes of June 1, 2016, a Regular Meeting. Motion/Second: Mulheren/Brown to approve the Minutes of June 1, 2016, a Regular Meeting, as submitted. Motion carried by the following roll call votes: AYES: Crane, Mulheren, Doble, Brown, and Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None. 6. RIGHT TO APPEAL DECISION Page 1 of 5 Minutes of June 15, 2016, Continued. 7. CONSENT CALENDAR a. Report of Disbursements for the Month of May— Finance. b. Approval of New Agreement (COU No. 1516-217) with Aimee Shields Formerly DBA Perfection Plus Transcription for Procurement of Sole Source Transcription Services, not to Exceed $15,000 per Fiscal Year— Police. c. Award of Contract (COU No. 1516-218)for Oak Manor Subdivision Electric Improvement Project, Specification 16-04, to Wipf Construction in the Amount of$44,727.50 (EUD)—Electric Utility. d. -- - - _ _ • --- - - - - - -- - -' _ -e — — Public Records Act for Requested Copiec of Public Recus Administration — Pulled by Councilmember Crane and moved to Agenda Item 13d. e. Authorize the City Manager to Negotiate and Execute an Agreement (COU No. 1516-220) with the Credit Bureau of Ukiah, Inc. for Collection Services —Administration. f. Notification of Publishing Services (COU No. 1516-221) by Ukiah Daily Journal for Fiscal Year 2016/2017, in the Amount of$6.25 Per Column Inch for the First Insertion and $4.26 Per Column Inch for Each Subsequent Insertion of the Same Advertisement—Administration. Motion/Second: Crane/Doble to approve Consent Calendar Item 7a-c, e, and f, as submitted, with Agenda Item 7d pulled and moved to Agenda Item 13d. Motion carried by the following roll call votes: AYES: Crane, Mulheren, Doble, Brown, and Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None. 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS Presenter: Paul Mueller. 9. COUNCIL REPORTS Presenters: Councilmembers Mulheren, Crane, Doble, and Mayor Scalmanini. 10. CITY MANAGER/CITY CLERK REPORTS Presenters: Sage Sangiacomo, City Manager; Tim Eriksen, Director of Public Works/City Engineer; and Jarod Thiele, Public Works Project Analyst. 11. PUBLIC HEARINGS — 6:15 P.M. 12. UNFINISHED BUSINESS a. Discussion, Consideration, and Possible Introduction by Title Only of an Ordinance Amending the Traffic Engineering Committee (TEC) to Include a Position for an Active Transportation Representative —Administration. Presenter: Tim Eriksen, Director of Public Works / City Engineer. Motion/Second: Mulheren/Crane to introduce ordinance by title only. Motion carried by the following roll call votes: AYES: Crane, Mulheren, Doble, Brown, and Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None. Motion/Second: Crane/Mulheren to introduce ordinance amending Ordinance 1025 and adding an Active Transportation Representative to the Traffic Engineering Committee (TEC). Motion carried by the following roll call votes:AYES: Crane, Mulheren, Doble, Brown, and Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None. Page 2 of 5 Minutes of June 15, 2016, Continued. b. Receive Status Report and Provide Direction Concerning the Proposed LAFCo Sphere of Influence for the Willow County Water District—Planning. Presenter: Kevin Thompson, Acting Community Development Director/ Principal Planner and Tim Eriksen, Director of Public Works /City Engineer. Public Comment: Dave Redding, General Manager for Willow County Water District. Motion/Second: Crane/Mulheren to direct Staff to attend the July LAFCo meeting and express support for Commissioner McCowen's motion; and to continue to work cooperatively with the District to discuss and resolve any overlap issues. Motion carried by the following roll call votes: AYES: Crane, Mulheren, Brown, and Scalmanini. NOES: None. ABSENT: None. ABSTAIN: Doble. c. Authorize the City Manager to Negotiate and Execute an Agreement with Mark and Jann Lanz for the Purchase of an Easement at the Corner of South State Street and Hastings Avenue and Approval of Corresponding Budget Amendment—Administration. Presenter: Tim Eriksen, Public Works Director/City Engineer. Motion/Second: Mulheren/Doble to authorize the City Manager to negotiate and execute an agreement (COU No. 1516-222)for the purchase of an easement at the corner of South State Street and Hastings Avenue and approve a corresponding budget amendment. Motion carried by the following roll call votes: AYES: Crane, Mulheren, Doble, Brown, and Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None. d. Adoption of Resolution of the City Council of the City of Ukiah Authorizing Funding and Appropriations to Continue Municipal Operations Pending Adoption of the Fiscal Year 2016-17 Budget—Administration. Presenter: Sage Sangiacomo, City Manager. Motion/Second: Crane/Mulheren to adopt resolution (2016-35) authorizing continued municipal operations pending adoption of the fiscal year 2016-17 budget. Motion carried by the following roll call votes: AYES: Crane, Mulheren, Doble, Brown, and Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None. RECESS: 8:08— 8:12 P.M. 13. NEW BUSINESS a. Presentation of Annual Report from the Economic Development Financing Corporation (EDFC) and Consideration of Funding in Fiscal Year 2016-17—Administration. Presenters: Shannon Riley, Senior Management Analyst and John Curry, Director of EDFC. Public Comment: Mike Pallesen, Rural Communities Housing Development Corporation Director of Development. Motion/Second: Brown/Doble to take no action, receive report, and consider funding during the FY 2016-17 Budget Hearings. Motion carried by the following roll call votes: AYES: Crane, Mulheren, Doble, Brown, and Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None. c. Urgency Item — Authorize Letter of Support from the Ukiah City Council for Rural Communities Housing Development Corporation's Proposed Affordable Senior Housing Project on Brush Street—Administration. Page 3 of 5 Minutes of June 15, 2016, Continued. Presenter: Shannon Riley, Senior Management Analyst. Motion/Second: Mulheren/Crane to authorize the Mayor to sign a letter of support for RCHDC's application for funding from California's Affordable Housing and Sustainable Communities program for the proposed Orr Creek Commons project. Motion carried by the following roll call votes: AYES: Crane, Mulheren, Doble, Brown, and Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None. b. Discussion and Consideration of a Resolution Amending Section 2081 — Adjusting Voluntary Spending Limits to Reflect Increase in Consumer Price Index from Original Limits Established in 2006—Administration. Presenter: Sage Sangiacomo, City Manager. Motion/Second: Brown/Mulheren to adopt resolution (2016-36) amending City Code Section 2081, increasing the voluntary spending limit to $5,850. Motion carried by the following roll call votes: AYES: Mulheren, Brown. NOES: Doble. ABSENT: None. ABSTAIN: Crane and Scalmanini. d. Discussion and Possible Adoption of Resolution Establishing Fees and Charges Under California Public Records Act for Requested Copies of Public Records —Administration — From Consent Calendar Item 7d. Presenter: David Rapport, City Attorney. Motion/Second: Crane/Brown to adopt resolution (2016-37) establishing fees and charges under the California Public Records Act for requested copies of public records. Motion carried by the following roll call votes: AYES: Crane, Mulheren, Doble, Brown, and Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None. CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 9:12 P.M. 14. CLOSED SESSION a. Conference with Leqal Counsel — Existinq Litiqation (Cal. Gov't Code Section 54956.9(d)(1)) Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case No. SCUK- CVPT-15-66036 b. Conference with Leqal Counsel — Existinq Litiqation (Government Code Section 54956.9(d)(1)) Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Mendocino County Superior Court, Case No. SCUK-CVC-13-63024 c. Conference with Leqal Counsel — Existinq Litiqation (Cal. Gov't Code Section 54956.9(d)(1)) Name of case: County of Mendocino v. Solid Waste System, Inc. et al., Mendocino County Superior Court, Case No. SCUK-CVG-11-59459 d. Conference with Leqal Counsel — Existinq Litiqation (Cal. Gov't Code Section 54956.9(d)(1)) Name of case: Ukiah Citizens for Safety First v. City of Ukiah, Mendocino County Superior Court, Case No. SCUKCVPT 14-63579 No action was taken on Closed Session items. Page 4 of 5 Minutes of June 15, 2016, Continued. 15. ADJOURNMENT There being no further business, the meeting adjourned at 9:20 p.m. Ashley Cocco, Deputy City Clerk Page 5 of 5 Agenda Item 5b CITY OF UKIAH CITY COUNCIL MINUTES Special Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 June 29, 2016 5:00 p.m. 1. ROLL CALL AND PLEDGE OF ALLEGIANCE Ukiah City Council met at a Special Meeting on June 29, 2016, having been legally noticed on June 28, 2016. Mayor Scalmanini called the meeting to order at 5:02 p.m. Roll was taken with the following Councilmembers Present: Douglas F. Crane, Maureen Mulheren, Kevin Doble, Vice Mayor Jim O. Brown, and Mayor Stephen G. Scalmanini. Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk. MAYOR SCALMANINI PRESIDING. Council Consensus is to hear agenda item no. 3 before item no. 2. 3. PUBLIC COMMENT Presenters: Susan Knopf, Tom Fletcher, and Mark Hilliker. 2. NEW BUSINESS a. Authorize the City Manager to Negotiate and Execute the Second Amendment Extending the Interim Agreement between the City of Ukiah and Ukiah Valley Fire District up to June 30, 2017, for Fire Protection and Emergency Medical Services — Administration. Presenters: Sage Sangiacomo, City Manager and Chief Bartlett, Fire Chief. Public Comment: Robert Ramseier. Motion/Second: Crane/Mulheren to authorize the City Manager to negotiate and execute the Second Amendment extending the interim agreement between City of Ukiah and Ukiah Valley Fire District up to June 30, 2017, for fire protection and emergency medical services. Motion carried by the following roll call votes: AYES: Crane, Mulheren, Doble, Brown, and Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None. 4. ADJOURNMENT There being no further business, the meeting adjourned at 5:40 p.m. Kristine Lawler, City Clerk ITEM NO.: 7a MEETING DATE: July 6, 2016 City of'Ukiah AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF AN ORDINANCE AMENDING THE TRAFFIC ENGINEERING COMMITTEE (TEC) TO INCLUDE A POSITION FOR AN ACTIVE TRANSPORTATION REPRESENTATIVE Summary: The City Council will consider adopting the Ordinance that was introduced on June 15, 2016, adding a position to the Traffic Engineering Committee to include an Active Transportation Representative. Background: The Traffic Engineering Committee (TEC) currently consists of the following positions (or their duly appointed representatives): City Manager, Chief of Police, City Engineer, Planning Director, Superintendent of Public Works, along with a representative of the local transit authority, and two (2) city residents of driving age, each of whom may from time to time be determined and appointed by the Council. On June 1, 2016, the City Council held interviews with two applicants for the city resident position that was vacated at the beginning of 2016. After discussion, Council directed staff to come back with an agenda item adding an active transportation representative to the TEC. On June 15, 2016, Council introduced an Ordinance adding an Active Transportation Representative. Discussion: Staff recommends adopting the Ordinance (Attachment 1) that Council introduced on June 15, 2016, superseding Ordinance 1025, and amending Division 8, Chapter 1, Article 2, Section 7030 of the Ukiah City Code that establishes the Traffic Engineer/TEC, with the addition of an Active Transportation Representative. FISCAL IMPACT: Budgeted New Appropriation Budget Previous Contract Amount in Source of Funds Account Number Amendment or Purchase Order 15-16 FY (Title&No.) Required No. N/A N/A N/A Yes ❑ No ® N/A RECOMMENDED ACTION(S): Adopt Ordinance, superseding Ordinance 1025 and amending Division 8, Chapter 1, Article 2, Section 7030 of the Ukiah City Code that establishes the Traffic Engineer/TEC, adding an Active Transportation Representative. ALTERNATIVES: Remand to Staff with direction. Citizens advised: N/A Requested by: City Council Prepared by/Contact: Kristine Lawler, City Clerk Coordinated with: Tim Eriksen, Director of Public Works/City Engineer and Rick Seanor, Deputy Director of Public Works Presenter: Kristine Lawler, City Clerk Attachment: 1. Ordinance COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other RECORDS APPROVED: ❑ Agreement: ❑ Resolution: U Ordinance: Note:Please write Agreement No.in upper right corner of agreement when drafted, Approved: a• Sangac•," City Manager ATTACHMENT 1 ORDINANCE NO. ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING DIVISION 8, CHAPTER 1,ARTICLE 2, SECTION 7030 OF THE UKIAH CITY CODE WHICH ESTABLISHES THE CITY TRAFFIC ENGINEER; OFFICE ESTABLISHED SECTION ONE: It is ordained that the City Council of the City of Ukiah hereby amends §7030 to read as follows: §7030:CITY TRAFFIC ENGINEER; OFFICE ESTABLISHED: The office of City Traffic Engineer is hereby established. The office of City Traffic Engineer shall consist of a committee who shall serve without additional compensation, consisting of the City Manager, the Chief of Police, the City Engineer, the Planning Director, the Superintendent of Public Works or their duly appointed representatives, together with a representative of the local transit authority, a representative of active transportation (defined as a means of getting around that is powered by human energy, primarily walking and bicycling)who resides within the city limits, and two City residents of driving age, each of whom may from time to time be determined and appointed by the Council. The chairman shall be chosen by vote of the committee. Any member of such committee, whether appointed by this Chapter or by action of the Council, may be removed by the Council at any time. SECTION TWO. This Ordinance shall be published as required by law in a newspaper of general circulation published in the City of Ukiah. SECTION THREE. This Ordinance shall become effective thirty (30) days after adoption. Introduced by title only on the 15th day of June, 2016, by the following roll call vote: AYES: Councilmembers Crane, Mulheren, Doble, Brown, and Mayor Scalmanini NOES: None ABSTAIN: None ABSENT: None Passed and adopted on July 6, 2016, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Stephen G. Scalmanini, Mayor ATTEST: Kristine Lawler, City Clerk ITEM NO.: 7b MEETING DATE: . Jul 6, 2016 AGENDA SUMMARY REPORT City of'Ukiah SUBJECT: ADOPTION OF RESOLUTION AMENDING RESOLUTION 2016-26 — CALLING FOR ELECTION —ADDING OFFICE OF TREASURER Summary: City Council will consider adopting an amended resolution adding the Office of Treasurer to the General Municipal Election on November 8, 2016. Background and Discussion: The City Council adopted resolution 2016-26 on May 18, 2016, calling for the holding of a General Municipal Election November 8, 2016, for the election of City Council candidates and any ballot measures. However, the resolution did not include the office of City Treasurer, whose term is expired in November, 2016. Staff is recommending the adoption of an amended resolution (Attachment 1) adding the Office of Treasurer to the General Municipal Election November 8, 2016. FISCAL IMPACT: Budgeted Source of Funds Budget Previous Amount in (Title& No.) Account Number Amendment 16-17 FY Required Reference No. N/A N/A N/A Yes ❑ No ® Resolution 2016-26 RECOMMENDED ACTION(S): Adopt resolution amending resolution 2016-26, adding the Office of Treasurer to the General Municipal Election November 8, 2016. ALTERNATIVES: Remand to staff with direction. Citizens advised: N/A Requested by: Kristine Lawler, City Clerk Contact/Prepared by: Kristine Lawler, City Clerk Coordinated with: Katrina Bartolomie, Mendocino County Assistant Clerk Recorder/Elections Presenter: Kristine Lawler, City Clerk Attachment: 1. Resolution redline and clean. COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to 0 Other RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance: Note:Please write Agreement No.in upper right corner of agreement when drafted. Approved: , aSangia .mo, City Manager ATTACHMENT 1 - redline RESOLUTION NO. 2016- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH, CALIFORNIA, CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION NOVEMBER 8, 2016, FOR THE ELECTION OF CITY COUNCIL CANDIDATES, Il "' .......,,(III III ........ URIII Olt, AND ANY BALLOT MEASURES; TO CONSOLIDATE SAID ELECTION WITH THE STATEWIDE GENERAL ELECTION HELD ON THE SAME DATE PURSUANT TO ELECTIONS CODE §10403; AND REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF MENDOCINO TO REQUEST THE COUNTY CLERK TO CONDUCT THE MUNICIPAL ELECTION OF THE CITY OF UKIAH ON TUESDAY, NOVEMBER 8, 2016, PURSUANT TO ELECTIONS CODE §10002. WHEREAS, 1. The City Council of the City of Ukiah called a Municipal Election to be held on Tuesday, November 8, 2016; and 2. Elections Code §10403 authorizes the City Council of the City of Ukiah ("City") to request the Mendocino County Board of Supervisors to consolidate a municipal election with the statewide election scheduled for November 8, 2016; and 3. Elections Code §10002 authorizes the Clerk of the County of Mendocino to render specified services relating to the conduct of an election to any city or district which has by resolution requested the Board of Supervisors to permit the County Clerk to render the services, subject to requirements set forth in that section; and 4. Pursuant to Elections Code §10403(3), the City Council acknowledges that the consolidated election will be held and conducted in the manner prescribed in Elections Code §10418. Cityoof any blallotlmelon asuresllconsist of a d all (2) election positions,ity Council matters !I�2....(1....).... .!L.��"...,,, !I"2q" p�..11:2!I" 5. The 11 V.................Il....................a.... Y q NOW, THEREFORE, BE IT RESOLVED that pursuant to the above cited provisions, the Board of Supervisors of the County of Mendocino is hereby requested to permit the County Clerk to perform and render all services and proceedings incidental to and connected with the conduct of the November 8, 2016, Municipal Election of the City of Ukiah with the cooperation and assistance of the City Clerk of the City of Ukiah, such services to include, but not limited to the following: a. Establish precinct boundaries to coincide with Statewide Election. b. Designate polling places and appoint election officers. c. Notify election officers of their appointment and instruct inspectors concerning their duties. d. Appoint and pay election officers. e. Arrange for the availability of polling places, all supplies necessary for casting ballots, and setting up voting booths. f. Publish lists of precincts, election officers, polling places and hours polls will be open. g. Verify signatures appearing on candidates' nomination papers; h. Provide sample ballots to each voter. i. Receive absent voter applications, accept absent voter ballot returns, retain custody of absent voter ballot, and count absent voter ballots. j. Provide Certificate of County Clerk as to result of the Canvass,for approval by the City Council. Page 1 of 2 ATTACHMENT 1 - redline BE IT FURTHER RESOLVED, the City Clerk shall be responsible for: a. All functions of the City Clerk relative to arguments concerning City measures as set forth in Elections Code §9200, et seq., including filing and accepting notices required. b. Publication of Notice of Election. c. Publication of Candidates as required by law. d. Distribution and receipt of nomination papers. e. Receipt of Candidates Statement and printing deposit. f. Receive campaign statements and disclosure statements as required by law. BE IT FURTHER RESOLVED, In consideration of the services rendered by the County Clerk and described herein, the City of Ukiah agrees to pay the actual direct costs reasonably attributable to the City's Municipal Election, and a ten percent(10%)charge for associated overhead based upon a detailed invoice prepared by the County Clerk and presented to the City for payment, and payment for services due shall be made after billing is submitted by the County of Mendocino. THE FOREGOING RESOLUTION WAS ADOPTED at a regular meeting of the Ukiah City Council held on the `- `!' day of May �i11y, 2016, by the following roll call vote. AYES: NOES: ABSENT: ABSTAIN: Stephen G. Scalmanini, Mayor ATTEST: Kristine Lawler, City Clerk Page 2 of 2 ATTACHMENT 1 - clean RESOLUTION NO. 2016- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH, CALIFORNIA, CALLING FOR THE HOLDING OF A GENERAL MUNICIPAL ELECTION NOVEMBER 8, 2016, FOR THE ELECTION OF CITY COUNCIL CANDIDATES, CITY TREASURER, AND ANY BALLOT MEASURES; TO CONSOLIDATE SAID ELECTION WITH THE STATEWIDE GENERAL ELECTION HELD ON THE SAME DATE PURSUANT TO ELECTIONS CODE §10403; AND REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF MENDOCINO TO REQUEST THE COUNTY CLERK TO CONDUCT THE MUNICIPAL ELECTION OF THE CITY OF UKIAH ON TUESDAY, NOVEMBER 8, 2016, PURSUANT TO ELECTIONS CODE §10002. WHEREAS, 1. The City Council of the City of Ukiah called a Municipal Election to be held on Tuesday, November 8, 2016; and 2. Elections Code §10403 authorizes the City Council of the City of Ukiah ("City") to request the Mendocino County Board of Supervisors to consolidate a municipal election with the statewide election scheduled for November 8, 2016; and 3. Elections Code §10002 authorizes the Clerk of the County of Mendocino to render specified services relating to the conduct of an election to any city or district which has by resolution requested the Board of Supervisors to permit the County Clerk to render the services, subject to requirements set forth in that section; and 4. Pursuant to Elections Code §10403(3), the City Council acknowledges that the consolidated election will be held and conducted in the manner prescribed in Elections Code §10418. 5. The City of Ukiah election shall consist of two(2)City Council positions, one (1)City Treasurer position, any ballot measures, and all other required election matters. NOW, THEREFORE, BE IT RESOLVED that pursuant to the above cited provisions, the Board of Supervisors of the County of Mendocino is hereby requested to permit the County Clerk to perform and render all services and proceedings incidental to and connected with the conduct of the November 8, 2016, Municipal Election of the City of Ukiah with the cooperation and assistance of the City Clerk of the City of Ukiah, such services to include, but not limited to the following: a. Establish precinct boundaries to coincide with Statewide Election. b. Designate polling places and appoint election officers. c. Notify election officers of their appointment and instruct inspectors concerning their duties. d. Appoint and pay election officers. e. Arrange for the availability of polling places, all supplies necessary for casting ballots, and setting up voting booths. f. Publish lists of precincts, election officers, polling places and hours polls will be open. g. Verify signatures appearing on candidates' nomination papers; h. Provide sample ballots to each voter. i. Receive absent voter applications, accept absent voter ballot returns, retain custody of absent voter ballot, and count absent voter ballots. j. Provide Certificate of County Clerk as to result of the Canvass,for approval by the City Council. Page 1 of 2 ATTACHMENT 1 - clean BE IT FURTHER RESOLVED, the City Clerk shall be responsible for: a. All functions of the City Clerk relative to arguments concerning City measures as set forth in Elections Code §9200, et seq., including filing and accepting notices required. b. Publication of Notice of Election. c. Publication of Candidates as required by law. d. Distribution and receipt of nomination papers. e. Receipt of Candidates Statement and printing deposit. f. Receive campaign statements and disclosure statements as required by law. BE IT FURTHER RESOLVED, In consideration of the services rendered by the County Clerk and described herein, the City of Ukiah agrees to pay the actual direct costs reasonably attributable to the City's Municipal Election, and a ten percent(10%)charge for associated overhead based upon a detailed invoice prepared by the County Clerk and presented to the City for payment, and payment for services due shall be made after billing is submitted by the County of Mendocino. THE FOREGOING RESOLUTION WAS ADOPTED at a regular meeting of the Ukiah City Council held on the 7th day of July 2016, by the following roll call vote. AYES: NOES: ABSENT: ABSTAIN: Stephen G. Scalmanini, Mayor ATTEST: Kristine Lawler, City Clerk Page 2 of 2 ► %. 6, MEETING DATE: July 2016 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: AUTHORIZE CITY MANAGER TO ACCEPT A FEDERAL AVIATION ADMINISTRATION GRANT OFFER FOR $230,345 TO COMPLETE RUNWAY 15-33 PAVEMENT REHABILITATION AND TAXIWAY REALIGNMENT DESIGN AND APPROVAL OF CORRESPONDING BUDGET AMENDMENT Summary: The Federal Aviation Administration (FAA) has offered to provide the airport with a design grant for runway 15-33 pavement rehabilitation and taxiway realignment. This project will ready the City for a construction grant submittal for a new landing and departure surface. Background: The original runway paving was completed in 1942. In 1984, the runway and taxiways were repaved. A slurry seal project was completed in 1997 on the runway and taxiways. The current pavement has been in place for thirty-two years and has been showing sign of wear and is in need of replacement. Staff began working with the FAA in 2013. The City received a grant to update the Airport Layout Plan (ALP). This was required in order to get future funding from the FAA. Staff was anticipating the ALP approval and applied for a "Runway Rehabilitation Design" grant. Discussion: Runway 15-33 is currently 4,415 feet long and 150 feet wide. The current project scope will provide the engineering design to reduce the runway width to 75 feet and rehabilitate the remaining pavement by cold-in-place recycling with a 2" asphalt top lift. Design will include installation of new runway edge lights, precision approach path indicator (PAPI) and the removal of visual approach slope indicator (VASI). The design of new taxiway connectors A2 and A4 will also be included to comply with FAA standards; this design will also require the demolition of Taxiways B and D. FISCAL IMPACT: Budgeted New Appropriation Budget Previous Contract Amount in Source of Funds Account Number Amendment or Purchase 15-16 FY (Title& No.) Required Order No. 190,000 N/A 778.00.000.80230.15040 Yes ® No ❑ N/A Continued on Page 2 RECOMMENDED ACTION(S): Authorize City Manager to accept Federal Aviation Administration grant offer for $230,345 to complete runway 15-33 pavement rehabilitation and taxiway realignment design and approve the corresponding budget amendment. ALTERNATIVES: Do not acce•t offer and provide direction to staff. Citizens advised: Airport Commission Requested by: Greg Owen, Airport Manager Prepared by: Greg Owen, Airport Manager Coordinated with: Sage Sangiacomo, City Manager Presenter: Greg Owen, Airport Manager Attachment: 1. Grant Offer for Airport Improvement Program (AIP) Project No. 3-06-0268-013-2016 COUNCIL ACTION DATE: : ❑Approved 0 Continued to ❑ Other RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance: 5° .,- Approved: aagg an c• o City Manager Page 2 of 2 The FAA funding is for$207,311; the total cost of this project will be $230,345; A Caltrans grant match in the amount of $11,517 and Airport operating funds in the amount of $11,517 will be included. The FAA grant offer is included as Attachment#1. Project Budget 15-16 FY 778.00.000.80230.15040 $190,000 Expense 778.00.000.80230.15040 $ 9,500 Local match 778.00.000.43299.15040 $171,000 FAA revenue 778.00.000.43299.15040 $ 9,500 State match Budget Amendment Requested 778.00.000.80230.15040 $230,345 Expense 778.00.000.80230.15040 $ 11,517 Local match 778.00.000.43299.15040 $207,311 FAA revenue 778.00.000.43299.15040 $ 11,517 State match Attachment 1 0 li U.S. Department Airports Division FAA SFO ADO of Transportation Western-Pacific Region 1000 Marina Boulevard Federal Aviation California Suite 220 Administration Brisbane,CA 94005-1835 FEDEX �1T Y Q June 22, 2016 Mr. Sage Sangiacomo j CityUN Manager g CITY MGR. City of Ukiah CLERK DEPT 300 Seminary Avenue ?fly QfQf 99}} �% Ukiah, CA 95482 Dear Mr. Sangiacomo: We are enclosing the original and one copy of the Grant Offer for Airport Improvement Program (AIP) Project No. 3-06-0268-013-2016 at Ukiah Municipal Airport in Ukiah, California. This letter outlines expectations for success. Please read the conditions and assurances carefully. To properly enter into this agreement, you must do the following: a. The governing body must provide authority to execute the grant to the individual signing the grant; i.e. the sponsor's authorized representative. b. The sponsor's authorized representative must execute the grant, followed by the attorney's certification, no later than July 18, 2016, in order for the grant to be valid. The date of the attorney's signature must be on or after the date of the sponsor's authorized representative's signature. c. You may not make any modification to the text, terms or conditions of the grant offer. d. After you properly execute the grant agreement, we ask that you return the Grant Offer marked "Original"to us by (overnight or regular mail) and(E-Mail (PDF) or facsimile), and maintain the copy marked"Sponsor" for your records. Subject to the requirements in 2 CFR §200.305, each payment request for reimbursement under this grant must be made electronically via the Delphi elnvoicing System. Please see the attached Grant Agreement for more information regarding the use of this System. Please note Grant Condition No. 4 requires you to complete the project without undue delay. We will be paying close attention to your progress to ensure proper stewardship of these Federal funds. You are expected to submit payment requests for reimbursement of allowable incurred project expenses in accordance with project progress. Should you fail to make draws on a regular basis, your grant may be placed in"inactive" status which will impact future grant offers. Until the grant is completed and closed, you are responsible for submitting formal reports as follows: 2 • A signed/dated SF-270 (non-construction projects) or SF-271 or equivalent (construction projects) and SF-425 annually, due 90 days after the end of each federal fiscal year in which this grant is open(due December 31 of each year this grant is open); and • Performance Reports are due within 30 days of the end of a reporting period as follows: 1. Non-construction project: Due annually at end of the Federal fiscal year. 2. Construction project: Submit FAA form 5370-1, Construction Progress and Inspection Report at the end of each fiscal quarter. As a condition of receiving Federal assistance under this award, you must comply with audit requirements as established under 2 CFR part 200. Subpart F requires non-Federal entities that expend $750,000 or more in Federal awards to conduct a single or program specific audit for that year. Note that this includes Federal expenditures made under other Federal-assistance programs. Please take appropriate and necessary action to assure your organization will comply with applicable audit requirements and standards. Once the project(s) is completed and all costs are determined, we ask that you close the project without delay and submit, as a minimum,the following: • Sponsor Certification for Project Final Acceptance; • Applicable Final Report; • Summary of all change orders and summary of all testing; and • Final SF-270 or SF-271 (or equivalent) and SF-425. Barry Franklin, (650) 827-7614, is the assigned program manager for this grant and is readily available to assist you and your designated representative with the requirements stated herein. We sincerely value your cooperation in these efforts and look forward to working with you to complete this important project. Sincer= y, es W. Lomen anager, Airports District Office Enclosures Sponsor 3 -06 - 0268 -013 - 2016 �l U.S.Department of Transportation Federal Aviation Administration GRANT AGREEMENT PART I—OFFER Date of Offer June 22,2016 Airport/Planning Area Ukiah Municipal AIP Grant Number 3-06-0268-013-2016 DUNS Number 152110466 TO: City of Ukiah (herein called the"Sponsor") FROM: The United States of America(acting through the Federal Aviation Administration, herein called the "FAA") WHEREAS,the Sponsor has submitted to the FAA a Project Application dated June 15, 2016,for a grant of Federal funds for a project at or associated with the Ukiah Municipal Airport,which is included as part of this Grant Agreement; and WHEREAS,the FAA has approved a project for the Ukiah Municipal Airport(herein called the"Project") consisting of the following: Rehabilitate Runway 15/33 (approximately 4,423 LF)- Design which is more fully described in the Project Application. NOW THEREFORE,According to the applicable provisions of the former Federal Aviation Act of 1958,as amended and recodified,49 U.S.C.40101,et seq., and the former Airport and Airway Improvement Act of 1982 (AAIA), as amended and recodified,49 U.S.C.47101, et seq., (herein the AAIA grant statute is referred to as"the Act"),the representations contained in the Project Application,and in consideration of(a)the Sponsor's adoption and ratification of the Grant Assurances dated March 2014,and the Sponsor's acceptance of this Offer,and (b)the benefits to accrue to the United States and the public from the accomplishment of the Project and compliance with the Grant Assurances and conditions as herein provided, THE FEDERAL AVIATION ADMINISTRATION,FOR AND ON BEHALF OF THE UNITED STATES,HEREBY OFFERS AND AGREES to pay ninety(90) percent of the allowable costs incurred accomplishing the Project as the United States share of the Project. This Offer is made on and SUBJECT TO THE FOLLOWING TERMS AND CONDITIONS: 1 Sponsor 3 -06-0268- 013 - 2016 CONDITIONS 1. Maximum Obligation.The maximum obligation of the United States payable under this Offer is$207,311. The following amounts represent a breakdown of the maximum obligation for the purpose of establishing allowable amounts for any future grant amendment,which may increase the foregoing maximum obligation of the United States under the provisions of 49 U.S.C. §47108(b): $0 for planning $207,311 for airport development or noise program implementation $0 for land acquisition. The source of this Grant may include funding from the Small Airport Fund. 2. Period of Performance. The period of performance begins on the date the Sponsor formally accepts this agreement. Unless explicitly stated otherwise in an amendment from the FAA,the end date of the project period of performance is 4 years(1,460 calendar days)from the date of formal grant acceptance by the Sponsor. The Sponsor may only charge allowable costs for obligations incurred prior to the end date of the period of performance (2 CFR§200.309). Unless the FAA authorizes a written extension,the sponsor must submit all project closeout documentation and liquidate (pay off)all obligations incurred under this award no later than 90 calendar days after the end date of the period of performance(2 CFR§200.343). The period of performance end date does not relieve or reduce Sponsor obligations and assurances that extend beyond the closeout of a grant agreement. 3. Ineligible or Unallowable Costs.The Sponsor must not include any costs in the project that the FAA has determined to be ineligible or unallowable. 4. Indirect Costs—Sponsor. Sponsor may charge indirect costs under this award by applying the indirect cost rate identified in the project application and as accepted by the FAA to allowable costs for Sponsor direct salaries and wages. 5. Determining the Final Federal Share of Costs.The United States'share of allowable project costs will be made in accordance with the regulations, policies and procedures of the Secretary. Final determination of the United States'share will be based upon the final audit of the total amount of allowable project costs and settlement will be made for any upward or downward adjustments to the Federal share of costs. 6. Completing the Proiect Without Delay and in Conformance with Requirements.The Sponsor must carry out and complete the project without undue delays and in accordance with this agreement,and the regulations, policies and procedures of the Secretary. The Sponsor also agrees to comply with the assurances which are part of this agreement. 7. Amendments or Withdrawals before Grant Acceptance.The FAA reserves the right to amend or withdraw this offer at any time prior to its acceptance by the Sponsor. 8. Offer Expiration Date.This offer will expire and the United States will not be obligated to pay any part of the costs of the project unless this offer has been accepted by the Sponsor on or before July 18,2016,or such subsequent date as may be prescribed in writing by the FAA. 9. Improper Use of Federal Funds.The Sponsor must take all steps,including litigation if necessary,to recover Federal funds spent fraudulently,wastefully,or in violation of Federal antitrust statutes,or misused in any other manner in any project upon which Federal funds have been expended. For the purposes of this grant agreement,the term "Federal funds" means funds however used or dispersed by the Sponsor that were originally paid pursuant to this or any other Federal grant agreement. The Sponsor must obtain the approval of the Secretary as to any determination of the amount of the Federal share of such funds. The Sponsor must return the recovered Federal share, including funds recovered by settlement,order, or judgment,to the 2 Sponsor 3 -06- 0268 - 013 - 2016 Secretary. The Sponsor must furnish to the Secretary, upon request,all documents and records pertaining to the determination of the amount of the Federal share or to any settlement, litigation, negotiation,or other efforts taken to recover such funds. All settlements or other final positions of the Sponsor, in court or otherwise, involving the recovery of such Federal share require advance approval by the Secretary. 10. United States Not Liable for Damage or Iniurv.The United States is not responsible or liable for damage to property or injury to persons which may arise from,or be incident to,compliance with this grant agreement. 11. System for Award Management(SAM)Registration And Universal Identifier. A. Requirement for System for Award Management(SAM): Unless the Sponsor is exempted from this requirement under 2 CFR 25.110,the Sponsor must maintain the currency of its information in the SAM until the Sponsor submits the final financial report required under this grant, or receives the final payment,whichever is later.This requires that the Sponsor review and update the information at least annually after the initial registration and more frequently if required by changes in information or another award term.Additional information about registration procedures may be found at the SAM website (currently at http://www.sam.gov). B. Requirement for Data Universal Numbering System (DUNS) Numbers 1. The Sponsor must notify potential subrecipient that it cannot receive a contract unless it has provided its DUNS number to the Sponsor. A subrecipient means a consultant, contractor,or other entity that enters into an agreement with the Sponsor to provide services or other work to further this project,and is accountable to the Sponsor for the use of the Federal funds provided by the agreement,which may be provided through any legal agreement, including a contract. 2. The Sponsor may not make an award to a subrecipient unless the subrecipient has provided its DUNS number to the Sponsor. 3. Data Universal Numbering System: DUNS number means the nine-digit number established and assigned by Dun and Bradstreet, Inc. (D& B)to uniquely identify business entities.A DUNS number may be obtained from D&B by telephone (currently 866-606-8220)or on the web(currently at http://fedgov.dnb.com/webform). 12. Electronic Grant Payment(s). Unless otherwise directed by the FAA,the Sponsor must make each payment request under this agreement electronically via the Delphi elnvoicing System for Department of Transportation(DOT) Financial Assistance Awardees. 13. Informal Letter Amendment of AIP Projects. If,during the life of the project,the FAA determines that the maximum grant obligation of the United States exceeds the expected needs of the Sponsor by$25,000 or five percent(5%),whichever is greater,the FAA can issue a letter amendment to the Sponsor unilaterally reducing the maximum obligation. The FAA can also issue a letter to the Sponsor increasing the maximum obligation if there is an overrun in the total actual eligible and allowable project costs to cover the amount of the overrun provided it will not exceed the statutory limitations for grant amendments.The FAA's authority to increase the maximum obligation does not apply to the "planning"component of condition No. 1. The FAA can also issue an informal letter amendment that modifies the grant description to correct administrative errors or to delete work items if the FAA finds it advantageous and in the best interests of the United States. An informal letter amendment has the same force and effect as a formal grant amendment. 14. Air and Water Quality.The Sponsor is required to comply with all applicable air and water quality standards for all projects in this grant. If the Sponsor fails to comply with this requirement,the FAA may suspend, cancel,or terminate this grant. 3 Sponsor 3 -06-0268- 013 - 2016 15. Financial Reporting and Payment Requirements.The Sponsor will comply with all federal financial reporting requirements and payment requirements,including submittal of timely and accurate reports. 16. Buy American. Unless otherwise approved in advance by the FAA,the Sponsor will not acquire or permit any contractor or subcontractor to acquire any steel or manufactured products produced outside the United States to be used for any project for which funds are provided under this grant. The Sponsor will include a provision implementing Buy American in every contract. 17. Maximum Obligation Increase For Nonprimary Airports. In accordance with 49 U.S.C. §47108(b),as amended,the maximum obligation of the United States, as stated in Condition No. 1 of this Grant Offer: A. May not be increased for a planning project; B. May be increased by not more than 15 percent for development projects; C. May be increased by not more than 15 percent or by an amount not to exceed 25 percent of the total increase in allowable costs attributable to the acquisition of land or interests in land,whichever is greater, based on current credible appraisals or a court award in a condemnation proceeding. 18. Audits for Public Sponsors. The Sponsor must provide for a Single Audit in accordance with 2 CFR Part 200. The Sponsor must submit the Single Audit reporting package to the Federal Audit Clearinghouse on the Federal Audit Clearinghouse's Internet Data Entry System at http://harvester.census.gov/facwebb The Sponsor must also provide one copy of the completed 2 CFR Part 200 audit to the Airports District Office. 19. Suspension or Debarment. When entering into a "covered transaction" as defined by 2 CFR§ 180.200,the Sponsor must: A. Verify the non-federal entity is eligible to participate in this Federal program by: 1. Checking the excluded parties list system (EPLS)as maintained within the System for Award Management(SAM)to determine if non-federal entity is excluded or disqualified; or 2. Collecting a certification statement from the non-federal entity attesting they are not excluded or disqualified from participating; or 3. Adding a clause or condition to covered transactions attesting individual or firm are not excluded or disqualified from participating. B. Require prime contractors to comply with 2 CFR§ 180.330 when entering into lower-tier transactions (e.g. Sub-contracts). C. Immediately disclose to the FAA whenever the Sponsor: (1) learns they have entered into a covered transaction with an ineligible entity or(2)suspends or debars a contractor, person,or entity. 20. Ban on Texting While Driving. A. In accordance with Executive Order 13513, Federal Leadership on Reducing Text Messaging While Driving,October 1, 2009,and DOT Order 3902.10,Text Messaging While Driving, December 30,2009,the Sponsor is encouraged to: 1. Adopt and enforce workplace safety policies to decrease crashes caused by distracted drivers including policies to ban text messaging while driving when performing any work for,or on behalf of, the Federal government, including work relating to a grant or subgrant. 2. Conduct workplace safety initiatives in a manner commensurate with the size of the business,such as: 4 Sponsor 3 -06-0268 -013 - 2016 a. Establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving; and b. Education, awareness, and other outreach to employees about the safety risks associated with texting while driving. B. The Sponsor must insert the substance of this clause on banning texting while driving in all subgrants, contracts and subcontracts. 21. Trafficking in Persons. A. Prohibitions: The prohibitions against trafficking in persons(Prohibitions)apply to any entity other than a State, local government, Indian tribe,or foreign public entity. This includes private Sponsors, public Sponsor employees,subrecipients of private or public Sponsors(private entity). Prohibitions include: 1. Engaging in severe forms of trafficking in persons during the period of time that the agreement is in effect; 2. Procuring a commercial sex act during the period of time that the agreement is in effect; or 3. Using forced labor in the performance of the agreement, including subcontracts or subagreements under the agreement. B. In addition to all other remedies for noncompliance that are available to the FAA,Section 106(g)of the Trafficking Victims Protection Act of 2000(TVPA), as amended (22 U.S.C.7104(g)), allows the FAA to unilaterally terminate this agreement,without penalty, if a private entity— 1. Is determined to have violated the Prohibitions; or 2. Has an employee who the FAA determines has violated the Prohibitions through conduct that is either: a. Associated with performance under this agreement; or b. Imputed to the Sponsor or subrecipient using 2 CFR part 180, "OMB Guidelines to Agencies on Government wide Debarment and Suspension (Nonprocurement)," as implemented by the FAA at 2 CFR part 1200. 22. AIP Funded Work Included in a PFC Application: Within 90 days of acceptance of this award,Sponsor must submit to the Federal Aviation Administration an amendment to any approved Passenger Facility Charge (PFC)application that contains an approved PFC project also covered under this grant award. The airport sponsor may not make any expenditure under this award until project work addressed under this award is removed from an approved PFC application by amendment. 23. Exhibit"A" Property Map. The Exhibit"A" Property Map dated April 2015, is incorporated herein by reference or is submitted with the project application and made part of this grant agreement. 24. Design Grant.This grant agreement is being issued in order to complete the design of the project. The Sponsor understands and agrees that within 2 years after the design is completed that the Sponsor will accept,subject to the availability of the amount of federal funding identified in the Airport Capital Improvement Plan (ACIP),a grant to complete the construction of the project in order to provide a useful and useable unit of work. The Sponsor also understands that if the FAA has provided federal funding to complete the design for the project,and the Sponsor has not completed the design within four(4)years from the execution of this grant agreement,the FAA may suspend or terminate grants related to the design. 5 Sponsor 3 -06-0268- 013 - 2016 The Sponsor's acceptance of this Offer and ratification and adoption of the Project Application incorporated herein shall be evidenced by execution of this instrument by the Sponsor,as hereinafter provided,and this Offer and Acceptance shall comprise a Grant Agreement,as provided by the Act,constituting the contractual obligations and rights of the United States and the Sponsor with respect to the accomplishment of the Project and compliance with the assurances and conditions as provided herein. Such Grant Agreement shall become effective upon the Sponsor's acceptance of this Offer. UNITED STATES OF AMERICA FEDERA/,,AVIATION ADMI TRATION 4/ (Si. ature) James W. Lomen (Typed Name) Manager (Title of FAA Official) 6 Sponsor 3 -06 -0268-013 - 2016 PART II-ACCEPTANCE The Sponsor does hereby ratify and adopt all assurances, statements, representations,warranties, covenants, and agreements contained in the Project Application and incorporated materials referred to in the foregoing Offer, and does hereby accept this Offer and by such acceptance agrees to comply with all of the terms and conditions in this Offer and in the Project Application. I declare under penalty of perjury that the foregoing is true and correct.' Executed this day of City of Ukiah (Name of Sponsor) (Signature of Sponsor's Authorized Official) By: (Typed Name of Sponsor's Authorized Official) Title: (Title of Sponsor's Authorized Official CERTIFICATE OF SPONSOR'S ATTORNEY I, ,acting as Attorney for the Sponsor do hereby certify: That in my opinion the Sponsor is empowered to enter into the foregoing Grant Agreement under the laws of the State of . Further, I have examined the foregoing Grant Agreement and the actions taken by said Sponsor and Sponsor's official representative has been duly authorized and that the execution thereof is in all respects due and proper and in accordance with the laws of the said State and the Act. In addition,for grants involving projects to be carried out on property not owned by the Sponsor,there are no legal impediments that will prevent full performance by the Sponsor. Further, it is my opinion that the said Grant Agreement constitutes a legal and binding obligation of the Sponsor in accordance with the terms thereof. Dated at (location)this day of , By: (Signature of Sponsor's Attorney) 1 Knowingly and willfully providing false information to the Federal government is a violation of 18 U.S.C. Section 1001 (False Statements) and could subject you to fines, imprisonment, or both. 7 Sponsor 3 -06- 0268-013 - 2016 ASSURANCES AIRPORT SPONSORS A. General. a. These assurances shall be complied with in the performance of grant agreements for airport development, airport planning, and noise compatibility program grants for airport sponsors. b. These assurances are required to be submitted as part of the project application by sponsors requesting funds under the provisions of Title 49, U.S.C., subtitle VII,as amended. As used herein,the term "public agency sponsor" means a public agency with control of a public-use airport;the term "private sponsor" means a private owner of a public-use airport; and the term "sponsor" includes both public agency sponsors and private sponsors. c. Upon acceptance of this grant offer by the sponsor,these assurances are incorporated in and become part of this grant agreement. B. Duration and Applicability. 1. Airport development or Noise Compatibility Program Projects Undertaken by a Public Agency Sponsor. The terms, conditions and assurances of this grant agreement shall remain in full force and effect throughout the useful life of the facilities developed or equipment acquired for an airport development or noise compatibility program project,or throughout the useful life of the project items installed within a facility under a noise compatibility program project, but in any event not to exceed twenty(20)years from the date of acceptance of a grant offer of Federal funds for the project. However,there shall be no limit on the duration of the assurances regarding Exclusive Rights and Airport Revenue so long as the airport is used as an airport. There shall be no limit on the duration of the terms,conditions, and assurances with respect to real property acquired with federal funds. Furthermore,the duration of the Civil Rights assurance shall be specified in the assurances. 2. Airport Development or Noise Compatibility Projects Undertaken by a Private Sponsor. The preceding paragraph 1 also applies to a private sponsor except that the useful life of project items installed within a facility or the useful life of the facilities developed or equipment acquired under an airport development or noise compatibility program project shall be no less than ten (10) years from the date of acceptance of Federal aid for the project. 3. Airport Planning Undertaken by a Sponsor. Unless otherwise specified in this grant agreement, only Assurances 1,2,3,5,6, 13, 18,25, 30,32, 33,and 34 in Section C apply to planning projects. The terms,conditions,and assurances of this grant agreement shall remain in full force and effect during the life of the project;there shall be no limit on the duration of the assurances regarding Exclusive Rights and Airport Revenue so long as the airport is used as an airport. C. Sponsor Certification. The sponsor hereby assures and certifies,with respect to this grant that: 1. General Federal Requirements. It will comply with all applicable Federal laws, regulations, executive orders, policies,guidelines, and requirements as they relate to the application,acceptance and use of Federal funds for this project including but not limited to the following: 8 March,2014 Sponsor 3 -06 -0268-013 - 2016 FEDERAL LEGISLATION a. Title 49, U.S.C., subtitle VII,as amended. b. Davis-Bacon Act-40 U.S.C.276(a),et seq.' c. Federal Fair Labor Standards Act-29 U.S.C. 201,et seq. d. Hatch Act—5 U.S.C. 1501,et seq.2 e. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 Title 42 U.S.C.4601,et seq.12 f. National Historic Preservation Act of 1966-Section 106- 16 U.S.C.470(f).' g. Archeological and Historic Preservation Act of 1974-16 U.S.C.469 through 469c.' h. Native Americans Grave Repatriation Act-25 U.S.C.Section 3001, et seq. i. Clean Air Act, P.L. 90-148, as amended. j. Coastal Zone Management Act, P.L.93-205, as amended. k. Flood Disaster Protection Act of 1973 -Section 102(a)-42 U.S.C.4012a.' I. Title 49, U.S.C.,Section 303, (formerly known as Section 4(f)) m. Rehabilitation Act of 1973-29 U.S.C. 794. n. Title VI of the Civil Rights Act of 1964(42 U.S.C. § 2000d et seq.,78 stat. 252) (prohibits discrimination on the basis of race,color, national origin); o. Americans with Disabilities Act of 1990,as amended, (42 U.S.C. § 12101 et seq.), prohibits discrimination on the basis of disability). p. Age Discrimination Act of 1975-42 U.S.C. 6101, et seq. q. American Indian Religious Freedom Act, P.L.95-341, as amended. r. Architectural Barriers Act of 1968-42 U.S.C.4151,et seq.' s. Power plant and Industrial Fuel Use Act of 1978-Section 403-2 U.S.C.8373.' t. Contract Work Hours and Safety Standards Act-40 U.S.C. 327, et seq.' u. Copeland Anti-kickback Act-18 U.S.C. 874.1 v. National Environmental Policy Act of 1969-42 U.S.C.4321, et seq.' w. Wild and Scenic Rivers Act, P.L.90-542,as amended. x. Single Audit Act of 1984-31 U.S.C.7501,et seq.2 y. Drug-Free Workplace Act of 1988-41 U.S.C.702 through 706. z. The Federal Funding Accountability and Transparency Act of 2006,as amended (Pub. L. 109- 282, as amended by section 6202 of Pub. L. 110-252). EXECUTIVE ORDERS a. Executive Order 11246- Equal Employment Opportunity' b. Executive Order 11990- Protection of Wetlands c. Executive Order 11998—Flood Plain Management 9 March,2014 Sponsor 3 -06 -0268-013 - 2016 d. Executive Order 12372-Intergovernmental Review of Federal Programs e. Executive Order 12699-Seismic Safety of Federal and Federally Assisted New Building Construction' f. Executive Order 12898-Environmental Justice FEDERAL REGULATIONS a. 2 CFR Part 180-OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement). b. 2 CFR Part 200, Uniform Administrative Requirements,Cost Principles,and Audit Requirements for Federal Awards. [OMB Circular A-87 Cost Principles Applicable to Grants and Contracts with State and Local Governments,and OMB Circular A-133-Audits of States, Local Governments,and Non-Profit Organizations] 4,s,6 c. 2 CFR Part 1200—Nonprocurement Suspension and Debarment d. 14 CFR Part 13-Investigative and Enforcement Proceduresl4 CFR Part 16- Rules of Practice For Federally Assisted Airport Enforcement Proceedings. e. 14 CFR Part 150-Airport noise compatibility planning. f. 28 CFR Part 35-Discrimination on the Basis of Disability in State and Local Government Services. g. 28 CFR§ 50.3 -U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964. h. 29 CFR Part 1 -Procedures for predetermination of wage rates.' i. 29 CFR Part 3-Contractors and subcontractors on public building or public work financed in whole or part by loans or grants from the United States.' j. 29 CFR Part 5-Labor standards provisions applicable to contracts covering federally financed and assisted construction (also labor standards provisions applicable to non-construction contracts subject to the Contract Work Hours and Safety Standards Act).' k. 41 CFR Part 60-Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor(Federal and federally assisted contracting requirements).' I. 49 CFR Part 18-Uniform administrative requirements for grants and cooperative agreements to state and local governments.3 m. 49 CFR Part 20-New restrictions on lobbying. n. 49 CFR Part 21—Nondiscrimination in federally-assisted programs of the Department of Transportation-effectuation of Title VI of the Civil Rights Act of 1964. o. 49 CFR Part 23- Participation by Disadvantage Business Enterprise in Airport Concessions. p. 49 CFR Part 24—Uniform Relocation Assistance and Real Property Acquisition for Federal and Federally Assisted Programs.'2 q. 49 CFR Part 26—Participation by Disadvantaged Business Enterprises in Department of Transportation Programs. r. 49 CFR Part 27—Nondiscrimination on the Basis of Handicap in Programs and Activities Receiving or Benefiting from Federal Financial Assistance.' 10 March,2014 Sponsor 3 -06-0268 -013 - 2016 s. 49 CFR Part 28—Enforcement of Nondiscrimination on the Basis of Handicap in Programs or Activities conducted by the Department of Transportation. t. 49 CFR Part 30- Denial of public works contracts to suppliers of goods and services of countries that deny procurement market access to U.S. contractors. u. 49 CFR Part 32—Governmentwide Requirements for Drug-Free Workplace (Financial Assistance) v. 49 CFR Part 37—Transportation Services for Individuals with Disabilities (ADA). w. 49 CFR Part 41-Seismic safety of Federal and federally assisted or regulated new building construction. SPECIFIC ASSURANCES Specific assurances required to be included in grant agreements by any of the above laws, regulations or circulars are incorporated by reference in this grant agreement. FOOTNOTES TO ASSURANCE C.1. These laws do not apply to airport planning sponsors. 2 These laws do not apply to private sponsors. 3 49 CFR Part 18 and 2 CFR Part 200 contain requirements for State and Local Governments receiving Federal assistance.Any requirement levied upon State and Local Governments by this regulation and circular shall also be applicable to private sponsors receiving Federal assistance under Title 49, United States Code. 4 On December 26, 2013 at 78 FR 78590,the Office of Management and Budget(OMB) issued the Uniform Administrative Requirements,Cost Principles, and Audit Requirements for Federal Awards in 2 CFR Part 200. 2 CFR Part 200 replaces and combines the former Uniform Administrative Requirements for Grants(OMB Circular A-102 and Circular A-110 or 2 CFR Part 215 or Circular)as well as the Cost Principles(Circulars A-21 or 2 CFR part 220; Circular A-87 or 2 CFR part 225; and A-122, 2 CFR part 230).Additionally it replaces Circular A-133 guidance on the Single Annual Audit. In accordance with 2 CFR section 200.110,the standards set forth in Part 200 which affect administration of Federal awards issued by Federal agencies become effective once implemented by Federal agencies or when any future amendment to this Part becomes final. Federal agencies, including the Department of Transportation, must implement the policies and procedures applicable to Federal awards by promulgating a regulation to be effective by December 26,2014 unless different provisions are required by statute or approved by OMB. 5 Cost principles established in 2 CFR part 200 subpart E must be used as guidelines for determining the eligibility of specific types of expenses. 6 Audit requirements established in 2 CFR part 200 subpart F are the guidelines for audits. 2. Responsibility and Authority of the Sponsor. a. Public Agency Sponsor: It has legal authority to apply for this grant,and to finance and carry out the proposed project; that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body authorizing the filing of the application, including all understandings and assurances contained therein,and directing and authorizing the person identified as the official representative of the applicant to act in connection with the application and to provide such additional information as may be required. b. Private Sponsor: 11 March,2014 Sponsor 3 -06 -0268-013 - 2016 It has legal authority to apply for this grant and to finance and carry out the proposed project and comply with all terms,conditions, and assurances of this grant agreement. It shall designate an official representative and shall in writing direct and authorize that person to file this application, including all understandings and assurances contained therein;to act in connection with this application; and to provide such additional information as may be required. 3. Sponsor Fund Availability. It has sufficient funds available for that portion of the project costs which are not to be paid by the United States. It has sufficient funds available to assure operation and maintenance of items funded under this grant agreement which it will own or control. 4. Good Title. a. It,a public agency or the Federal government, holds good title,satisfactory to the Secretary,to the landing area of the airport or site thereof,or will give assurance satisfactory to the Secretary that good title will be acquired. b. For noise compatibility program projects to be carried out on the property of the sponsor, it holds good title satisfactory to the Secretary to that portion of the property upon which Federal funds will be expended or will give assurance to the Secretary that good title will be obtained. 5. Preserving Rights and Powers. a. It will not take or permit any action which would operate to deprive it of any of the rights and powers necessary to perform any or all of the terms, conditions,and assurances in this grant agreement without the written approval of the Secretary,and will act promptly to acquire, extinguish or modify any outstanding rights or claims of right of others which would interfere with such performance by the sponsor.This shall be done in a manner acceptable to the Secretary. b. It will not sell, lease,encumber,or otherwise transfer or dispose of any part of its title or other interests in the property shown on Exhibit A to this application or,for a noise compatibility program project,that portion of the property upon which Federal funds have been expended, for the duration of the terms,conditions, and assurances in this grant agreement without approval by the Secretary. If the transferee is found by the Secretary to be eligible under Title 49, United States Code,to assume the obligations of this grant agreement and to have the power, authority,and financial resources to carry out all such obligations,the sponsor shall insert in the contract or document transferring or disposing of the sponsor's interest,and make binding upon the transferee all of the terms,conditions,and assurances contained in this grant agreement. c. For all noise compatibility program projects which are to be carried out by another unit of local government or are on property owned by a unit of local government other than the sponsor, it will enter into an agreement with that government. Except as otherwise specified by the Secretary,that agreement shall obligate that governmentµto the same terms, conditions,and assurances that would be applicable to it if it applied directly to the FAA for a grant to undertake the noise compatibility program project.That agreement and changes thereto must be satisfactory to the Secretary. It will take steps to enforce this agreement against the local government if there is substantial non-compliance with the terms of the agreement. 12 March,2014 Sponsor 3 -06-0268- 013 - 2016 d. For noise compatibility program projects to be carried out on privately owned property, it will enter into an agreement with the owner of that property which includes provisions specified by the Secretary. It will take steps to enforce this agreement against the property owner whenever there is substantial non-compliance with the terms of the agreement. e. If the sponsor is a private sponsor, it will take steps satisfactory to the Secretary to ensure that the airport will continue to function as a public-use airport in accordance with these assurances for the duration of these assurances. f. If an arrangement is made for management and operation of the airport by any agency or person other than the sponsor or an employee of the sponsor,the sponsor will reserve sufficient rights and authority to insure that the airport will be operated and maintained in accordance Title 49, United States Code,the regulations and the terms, conditions and assurances in this grant agreement and shall insure that such arrangement also requires compliance therewith. g. Sponsors of commercial service airports will not permit or enter into any arrangement that results in permission for the owner or tenant of a property used as a residence,or zoned for residential use,to taxi an aircraft between that property and any location on airport. Sponsors of general aviation airports entering into any arrangement that results in permission for the owner of residential real property adjacent to or near the airport must comply with the requirements of Sec. 136 of Public Law 112-95 and the sponsor assurances. 6. Consistency with Local Plans. The project is reasonably consistent with plans(existing at the time of submission of this application)of public agencies that are authorized by the State in which the project is located to plan for the development of the area surrounding the airport. 7. Consideration of Local Interest. It has given fair consideration to the interest of communities in or near where the project may be located. 8. Consultation with Users. In making a decision to undertake any airport development project under Title 49, United States Code, it has undertaken reasonable consultations with affected parties using the airport at which project is proposed. 9. Public Hearings. In projects involving the location of an airport,an airport runway, or a major runway extension, it has afforded the opportunity for public hearings for the purpose of considering the economic, social,and environmental effects of the airport or runway location and its consistency with goals and objectives of such planning as has been carried out by the community and it shall,when requested by the Secretary, submit a copy of the transcript of such hearings to the Secretary. Further,for such projects, it has on its management board either voting representation from the communities where the project is located or has advised the communities that they have the right to petition the Secretary concerning a proposed project. 10. Metropolitan Planning Organization. In projects involving the location of an airport,an airport runway,or a major runway extension at a medium or large hub airport,the sponsor has made available to and has provided upon request to the metropolitan planning organization in the area in which the airport is located, if any,a copy 13 March,2014 Sponsor 3 -06-0268 - 013 - 2016 of the proposed amendment to the airport layout plan to depict the project and a copy of any airport master plan in which the project is described or depicted. 11. Pavement Preventive Maintenance. With respect to a project approved after January 1, 1995,for the replacement or reconstruction of pavement at the airport, it assures or certifies that it has implemented an effective airport pavement maintenance-management program and it assures that it will use such program for the useful life of any pavement constructed, reconstructed or repaired with Federal financial assistance at the airport. It will provide such reports on pavement condition and pavement management programs as the Secretary determines may be useful. 12. Terminal Development Prerequisites. For projects which include terminal development at a public use airport,as defined in Title 49, it has, on the date of submittal of the project grant application, all the safety equipment required for certification of such airport under section 44706 of Title 49, United States Code,and all the security equipment required by rule or regulation,and has provided for access to the passenger enplaning and deplaning area of such airport to passengers enplaning and deplaning from aircraft other than air carrier aircraft. 13. Accounting System,Audit,and Record Keeping Requirements. a. It shall keep all project accounts and records which fully disclose the amount and disposition by the recipient of the proceeds of this grant,the total cost of the project in connection with which this grant is given or used, and the amount or nature of that portion of the cost of the project supplied by other sources, and such other financial records pertinent to the project. The accounts and records shall be kept in accordance with an accounting system that will facilitate an effective audit in accordance with the Single Audit Act of 1984. b. It shall make available to the Secretary and the Comptroller General of the United States,or any of their duly authorized representatives,for the purpose of audit and examination,any books,documents, papers,and records of the recipient that are pertinent to this grant.The Secretary may require that an appropriate audit be conducted by a recipient. In any case in which an independent audit is made of the accounts of a sponsor relating to the disposition of the proceeds of a grant or relating to the project in connection with which this grant was given or used, it shall file a certified copy of such audit with the Comptroller General of the United States not later than six(6) months following the close of the fiscal year for which the audit was made. 14. Minimum Wage Rates. It shall include, in all contracts in excess of$2,000 for work on any projects funded under this grant agreement which involve labor, provisions establishing minimum rates of wages,to be predetermined by the Secretary of Labor, in accordance with the Davis-Bacon Act, as amended (40 U.S.C. 276a-276a-5),which contractors shall pay to skilled and unskilled labor,and such minimum rates shall be stated in the invitation for bids and shall be included in proposals or bids for the work. 15. Veteran's Preference. It shall include in all contracts for work on any project funded under this grant agreement which involve labor, such provisions as are necessary to insure that, in the employment of labor(except in executive,administrative, and supervisory positions), preference shall be given to Vietnam era veterans, Persian Gulf veterans,Afghanistan-Iraq war veterans, disabled veterans, and small business concerns owned and controlled by disabled veterans as defined in Section 47112 of Title 14 March,2014 Sponsor 3 -06-0268- 013 - 2016 49, United States Code. However,this preference shall apply only where the individuals are available and qualified to perform the work to which the employment relates. 16. Conformity to Plans and Specifications. It will execute the project subject to plans,specifications, and schedules approved by the Secretary. Such plans,specifications,and schedules shall be submitted to the Secretary prior to commencement of site preparation, construction, or other performance under this grant agreement,and, upon approval of the Secretary,shall be incorporated into this grant agreement. Any modification to the approved plans,specifications, and schedules shall also be subject to approval of the Secretary,and incorporated into this grant agreement. 17. Construction Inspection and Approval. It will provide and maintain competent technical supervision at the construction site throughout the project to assure that the work conforms to the plans, specifications,and schedules approved by the Secretary for the project. It shall subject the construction work on any project contained in an approved project application to inspection and approval by the Secretary and such work shall be in accordance with regulations and procedures prescribed by the Secretary.Such regulations and procedures shall require such cost and progress reporting by the sponsor or sponsors of such project as the Secretary shall deem necessary. 18. Planning Projects. In carrying out planning projects: a. It will execute the project in accordance with the approved program narrative contained in the project application or with the modifications similarly approved. b. It will furnish the Secretary with such periodic reports as required pertaining to the planning project and planning work activities. c. It will include in all published material prepared in connection with the planning project a notice that the material was prepared under a grant provided by the United States. d. It will make such material available for examination by the public,and agrees that no material prepared with funds under this project shall be subject to copyright in the United States or any other country. e. It will give the Secretary unrestricted authority to publish, disclose, distribute,and otherwise use any of the material prepared in connection with this grant. f. It will grant the Secretary the right to disapprove the sponsor's employment of specific consultants and their subcontractors to do all or any part of this project as well as the right to disapprove the proposed scope and cost of professional services. g. It will grant the Secretary the right to disapprove the use of the sponsor's employees to do all or any part of the project. h. It understands and agrees that the Secretary's approval of this project grant or the Secretary's approval of any planning material developed as part of this grant does not constitute or imply any assurance or commitment on the part of the Secretary to approve any pending or future application for a Federal airport grant. 19. Operation and Maintenance. a. The airport and all facilities which are necessary to serve the aeronautical users of the airport, other than facilities owned or controlled by the United States,shall be operated at all times in a safe and serviceable condition and in accordance with the minimum standards as may be 15 March,2014 Sponsor 3 -06-0268 - 013 - 2016 required or prescribed by applicable Federal,state and local agencies for maintenance and operation. It will not cause or permit any activity or action thereon which would interfere with its use for airport purposes. It will suitably operate and maintain the airport and all facilities thereon or connected therewith,with due regard to climatic and flood conditions.Any proposal to temporarily close the airport for non-aeronautical purposes must first be approved by the Secretary. In furtherance of this assurance,the sponsor will have in effect arrangements for- 1) Operating the airport's aeronautical facilities whenever required; 2) Promptly marking and lighting hazards resulting from airport conditions, including temporary conditions; and 3) Promptly notifying airmen of any condition affecting aeronautical use of the airport. Nothing contained herein shall be construed to require that the airport be operated for aeronautical use during temporary periods when snow,flood or other climatic conditions interfere with such operation and maintenance. Further, nothing herein shall be construed as requiring the maintenance, repair, restoration,or replacement of any structure or facility which is substantially damaged or destroyed due to an act of God or other condition or circumstance beyond the control of the sponsor. b. It will suitably operate and maintain noise compatibility program items that it owns or controls upon which Federal funds have been expended. 20. Hazard Removal and Mitigation. It will take appropriate action to assure that such terminal airspace as is required to protect instrument and visual operations to the airport(including established minimum flight altitudes) will be adequately cleared and protected by removing, lowering, relocating, marking,or lighting or otherwise mitigating existing airport hazards and by preventing the establishment or creation of future airport hazards. 21. Compatible Land Use. It will take appropriate action,to the extent reasonable, including the adoption of zoning laws,to restrict the use of land adjacent to or in the immediate vicinity of the airport to activities and purposes compatible with normal airport operations, including landing and takeoff of aircraft. In addition, if the project is for noise compatibility program implementation,it will not cause or permit any change in land use,within its jurisdiction,that will reduce its compatibility,with respect to the airport,of the noise compatibility program measures upon which Federal funds have been expended. 22. Economic Nondiscrimination. a. It will make the airport available as an airport for public use on reasonable terms and without unjust discrimination to all types, kinds and classes of aeronautical activities, including commercial aeronautical activities offering services to the public at the airport. b. In any agreement,contract, lease,or other arrangement under which a right or privilege at the airport is granted to any person,firm,or corporation to conduct or to engage in any aeronautical activity for furnishing services to the public at the airport,the sponsor will insert and enforce provisions requiring the contractor to- 1) furnish said services on a reasonable, and not unjustly discriminatory, basis to all users thereof,and 2) charge reasonable,and not unjustly discriminatory, prices for each unit or service, 16 March,2014 Sponsor 3 -06-0268 - 013 - 2016 provided that the contractor may be allowed to make reasonable and nondiscriminatory discounts, rebates,or other similar types of price reductions to volume purchasers. a.) Each fixed-based operator at the airport shall be subject to the same rates,fees, rentals,and other charges as are uniformly applicable to all other fixed-based operators making the same or similar uses of such airport and utilizing the same or similar facilities. b.)Each air carrier using such airport shall have the right to service itself or to use any fixed-based operator that is authorized or permitted by the airport to serve any air carrier at such airport. c.) Each air carrier using such airport(whether as a tenant, non-tenant,or subtenant of another air carrier tenant) shall be subject to such nondiscriminatory and substantially comparable rules, regulations, conditions, rates,fees, rentals, and other charges with respect to facilities directly and substantially related to providing air transportation as are applicable to all such air carriers which make similar use of such airport and utilize similar facilities,subject to reasonable classifications such as tenants or non-tenants and signatory carriers and non-signatory carriers. Classification or status as tenant or signatory shall not be unreasonably withheld by any airport provided an air carrier assumes obligations substantially similar to those already imposed on air carriers in such classification or status. d.)It will not exercise or grant any right or privilege which operates to prevent any person,firm, or corporation operating aircraft on the airport from performing any services on its own aircraft with its own employees [including, but not limited to maintenance, repair,and fueling] that it may choose to perform. e.)In the event the sponsor itself exercises any of the rights and privileges referred to in this assurance,the services involved will be provided on the same conditions as would apply to the furnishing of such services by commercial aeronautical service providers authorized by the sponsor under these provisions. f.) The sponsor may establish such reasonable, and not unjustly discriminatory, conditions to be met by all users of the airport as may be necessary for the safe and efficient operation of the airport. g.)The sponsor may prohibit or limit any given type, kind or class of aeronautical use of the airport if such action is necessary for the safe operation of the airport or necessary to serve the civil aviation needs of the public. 23. Exclusive Rights. It will permit no exclusive right for the use of the airport by any person providing,or intending to provide,aeronautical services to the public. For purposes of this paragraph,the providing of the services at an airport by a single fixed-based operator shall not be construed as an exclusive right if both of the following apply: a. It would be unreasonably costly, burdensome,or impractical for more than one fixed-based operator to provide such services, and b. If allowing more than one fixed-based operator to provide such services would require the reduction of space leased pursuant to an existing agreement between such single fixed-based operator and such airport. It further agrees that it will not,either directly or indirectly,grant or permit any person,firm,or corporation,the exclusive right at the airport to conduct any aeronautical activities, including, but not limited to charter flights, pilot training, aircraft 17 March,2014 Sponsor 3 -06 -0268 - 013 - 2016 rental and sightseeing,aerial photography,crop dusting, aerial advertising and surveying, air carrier operations, aircraft sales and services,sale of aviation petroleum products whether or not conducted in conjunction with other aeronautical activity, repair and maintenance of aircraft, sale of aircraft parts,and any other activities which because of their direct relationship to the operation of aircraft can be regarded as an aeronautical activity, and that it will terminate any exclusive right to conduct an aeronautical activity now existing at such an airport before the grant of any assistance under Title 49, United States Code. 24. Fee and Rental Structure. It will maintain a fee and rental structure for the facilities and services at the airport which will make the airport as self-sustaining as possible under the circumstances existing at the particular airport,taking into account such factors as the volume of traffic and economy of collection. No part of the Federal share of an airport development, airport planning or noise compatibility project for which a grant is made under Title 49, United States Code,the Airport and Airway Improvement Act of 1982,the Federal Airport Act or the Airport and Airway Development Act of 1970 shall be included in the rate basis in establishing fees, rates,and charges for users of that airport. 25. Airport Revenues. a. All revenues generated by the airport and any local taxes on aviation fuel established after December 30, 1987,will be expended by it for the capital or operating costs of the airport;the local airport system; or other local facilities which are owned or operated by the owner or operator of the airport and which are directly and substantially related to the actual air transportation of passengers or property;or for noise mitigation purposes on or off the airport.The following exceptions apply to this paragraph: 1) If covenants or assurances in debt obligations issued before September 3, 1982, by the owner or operator of the airport,or provisions enacted before September 3, 1982, in governing statutes controlling the owner or operator's financing, provide for the use of the revenues from any of the airport owner or operator's facilities, including the airport,to support not only the airport but also the airport owner or operator's general debt obligations or other facilities,then this limitation on the use of all revenues generated by the airport(and, in the case of a public airport, local taxes on aviation fuel)shall not apply. 2) If the Secretary approves the sale of a privately owned airport to a public sponsor and provides funding for any portion of the public sponsor's acquisition of land,this limitation on the use of all revenues generated by the sale shall not apply to certain proceeds from the sale. This is conditioned on repayment to the Secretary by the private owner of an amount equal to the remaining unamortized portion (amortized over a 20-year period)of any airport improvement grant made to the private owner for any purpose other than land acquisition on or after October 1, 1996, plus an amount equal to the federal share of the current fair market value of any land acquired with an airport improvement grant made to that airport on or after October 1, 1996. 3) Certain revenue derived from or generated by mineral extraction, production, lease,or other means at a general aviation airport(as defined at Section 47102 of title 49 United States Code), if the FAA determines the airport sponsor meets the requirements set forth in Sec.813 of Public Law 112-95. a.) As part of the annual audit required under the Single Audit Act of 1984,the sponsor will direct that the audit will review,and the resulting audit report will provide an opinion concerning,the use of airport revenue and taxes in paragraph (a),and indicating whether funds paid or transferred to the owner or operator are paid or transferred in a 18 March,2014 Sponsor 3 -06-0268 - 013 - 2016 manner consistent with Title 49, United States Code and any other applicable provision of law, including any regulation promulgated by the Secretary or Administrator. b.)Any civil penalties or other sanctions will be imposed for violation of this assurance in accordance with the provisions of Section 47107 of Title 49, United States Code. 26. Reports and Inspections. It will: a. submit to the Secretary such annual or special financial and operations reports as the Secretary may reasonably request and make such reports available to the public; make available to the public at reasonable times and places a report of the airport budget in a format prescribed by the Secretary; b. for airport development projects, make the airport and all airport records and documents affecting the airport, including deeds, leases,operation and use agreements, regulations and other instruments,available for inspection by any duly authorized agent of the Secretary upon reasonable request; c. for noise compatibility program projects, make records and documents relating to the project and continued compliance with the terms,conditions, and assurances of this grant agreement including deeds, leases, agreements, regulations, and other instruments, available for inspection by any duly authorized agent of the Secretary upon reasonable request; and d. in a format and time prescribed by the Secretary, provide to the Secretary and make available to the public following each of its fiscal years,an annual report listing in detail: 1) all amounts paid by the airport to any other unit of government and the purposes for which each such payment was made; and 2) all services and property provided by the airport to other units of government and the amount of compensation received for provision of each such service and property. 27. Use by Government Aircraft. It will make available all of the facilities of the airport developed with Federal financial assistance and all those usable for landing and takeoff of aircraft to the United States for use by Government aircraft in common with other aircraft at all times without charge,except, if the use by Government aircraft is substantial,charge may be made for a reasonable share, proportional to such use,for the cost of operating and maintaining the facilities used. Unless otherwise determined by the Secretary,or otherwise agreed to by the sponsor and the using agency, substantial use of an airport by Government aircraft will be considered to exist when operations of such aircraft are in excess of those which, in the opinion of the Secretary,would unduly interfere with use of the landing areas by other authorized aircraft,or during any calendar month that— a. by gross weights of such aircraft) is in excess of five million pounds Five (5)or more Government aircraft are regularly based at the airport or on land adjacent thereto;or b. The total number of movements(counting each landing as a movement)of Government aircraft is 300 or more,or the gross accumulative weight of Government aircraft using the airport(the total movement of Government aircraft multiplied. 28. Land for Federal Facilities. It will furnish without cost to the Federal Government for use in connection with any air traffic control or air navigation activities,or weather-reporting and communication activities related to air traffic control, any areas of land or water,or estate therein,or rights in buildings of the sponsor as the Secretary considers necessary or desirable for construction,operation, and maintenance at 19 March,2014 Sponsor 3e06µ 0268 -013- 2016 Federal expense of space or facilities for such purposes. Such areas or any portion thereof will be made available as provided herein within four months after receipt of a written request from the Secretary. 29. Airport Layout Plan. a. It will keep up to date at all times an airport layout plan of the airport showing: 1) boundaries of the airport and all proposed additions thereto,together with the boundaries of all offsite areas owned or controlled by the sponsor for airport purposes and proposed additions thereto; 2) the location and nature of all existing and proposed airport facilities and structures(such as runways,taxiways, aprons,terminal buildings, hangars and roads), including all proposed extensions and reductions of existing airport facilities; 3) the location of all existing and proposed nonaviation areas and of all existing improvements thereon; and 4) all proposed and existing access points used to taxi aircraft across the airport's property boundary. Such airport layout plans and each amendment, revision, or modification thereof, shall be subject to the approval of the Secretary which approval shall be evidenced by the signature of a duly authorized representative of the Secretary on the face of the airport layout plan.The sponsor will not make or permit any changes or alterations in the airport or any of its facilities which are not in conformity with the airport layout plan as approved by the Secretary and which might, in the opinion of the Secretary, adversely affect the safety, utility or efficiency of the airport. a.) If a change or alteration in the airport or the facilities is made which the Secretary determines adversely affects the safety, utility,or efficiency of any federally owned, leased,or funded property on or off the airport and which is not in conformity with the airport layout plan as approved by the Secretary,the owner or operator will, if requested, by the Secretary(1) eliminate such adverse effect in a manner approved by the Secretary; or(2) bear all costs of relocating such property(or replacement thereof) to a site acceptable to the Secretary and all costs of restoring such property(or replacement thereof)to the level of safety, utility,efficiency,and cost of operation existing before the unapproved change in the airport or its facilities except in the case of a relocation or replacement of an existing airport facility due to a change in the Secretary's design standards beyond the control of the airport sponsor. 30. Civil Rights. It will promptly take any measures necessary to ensure that no person in the United States shall, on the grounds of race, creed, color, national origin,sex,age,or disability be excluded from participation in, be denied the benefits of,or be otherwise subjected to discrimination in any activity conducted with,or benefiting from,funds received from this grant. a. Using the definitions of activity,facility and program as found and defined in §§21.23(b)and 21.23 (e)of 49 CFR§21,the sponsor will facilitate all programs, operate all facilities,or conduct all programs in compliance with all non-discrimination requirements imposed by,or pursuant to these assurances. b. Applicability 1) Programs and Activities. If the sponsor has received a grant(or other federal assistance) for any of the sponsor's program or activities,these requirements extend to all of the 20 March,2014 Sponsor 3 -06-0268-013 - 2016 sponsor's programs and activities. 2) Facilities.Where it receives a grant or other federal financial assistance to construct, expand, renovate, remodel,alter or acquire a facility, or part of a facility,the assurance extends to the entire facility and facilities operated in connection therewith. 3) Real Property. Where the sponsor receives a grant or other Federal financial assistance in the form of,or for the acquisition of real property or an interest in real property,the assurance will extend to rights to space on,over,or under such property. c. Duration. The sponsor agrees that it is obligated to this assurance for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide,or is in the form of, personal property,or real property,or interest therein,or structures or improvements thereon, in which case the assurance obligates the sponsor,or any transferee for the longer of the following periods: 1) So long as the airport is used as an airport,or for another purpose involving the provision of similar services or benefits; or 2) So long as the sponsor retains ownership or possession of the property. d. Required Solicitation Language. It will include the following notification in all solicitations for bids, Requests For Proposals for work, or material under this grant agreement and in all proposals for agreements, including airport concessions, regardless of funding source: "The Name of Sponsor), in accordance with the provisions of Title VI of the Civil Rights Act of 1964(78 Stat. 252,42 U.S.C. §§2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement,disadvantaged business enterprises and airport concession disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race,color, or national origin in consideration for an award." e. Required Contract Provisions. 1) It will insert the non-discrimination contract clauses requiring compliance with the acts and regulations relative to non-discrimination in Federally-assisted programs of the DOT, and incorporating the acts and regulations into the contracts by reference in every contract or agreement subject to the non-discrimination in Federally-assisted programs of the DOT acts and regulations. 2) It will include a list of the pertinent non-discrimination authorities in every contract that is subject to the non-discrimination acts and regulations. 3) It will insert non-discrimination contract clauses as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use,or improvements thereon or interest therein to a sponsor. 4) It will insert non-discrimination contract clauses prohibiting discrimination on the basis of race, color, national origin,creed, sex,age, or handicap as a covenant running with the land, in any future deeds, leases, license, permits,or similar instruments entered into by the sponsor with other parties: a.) For the subsequent transfer of real property acquired or improved under the applicable activity, project, or program;and 21 March,2014 Sponsor 3 -06 -0268-013 - 2016 b.)For the construction or use of, or access to, space on,over,or under real property acquired or improved under the applicable activity, project,or program. f. It will provide for such methods of administration for the program as are found by the Secretary to give reasonable guarantee that it,other recipients,sub-recipients,sub-grantees, contractors,subcontractors, consultants,transferees,successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the acts,the regulations,and this assurance. g. It agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the acts,the regulations,and this assurance. 31. Disposal of Land. a. For land purchased under a grant for airport noise compatibility purposes, including land serving as a noise buffer, it will dispose of the land,when the land is no longer needed for such purposes, at fair market value, at the earliest practicable time.That portion of the proceeds of such disposition which is proportionate to the United States' share of acquisition of such land will be,at the discretion of the Secretary, (1) reinvested in another project at the airport,or(2) transferred to another eligible airport as prescribed by the Secretary. The Secretary shall give preference to the following, in descending order, (1) reinvestment in an approved noise compatibility project,(2) reinvestment in an approved project that is eligible for grant funding under Section 47117(e)of title 49 United States Code,(3) reinvestment in an approved airport development project that is eligible for grant funding under Sections 47114,47115,or 47117 of title 49 United States Code, (4)transferred to an eligible sponsor of another public airport to be reinvested in an approved noise compatibility project at that airport,and (5) paid to the Secretary for deposit in the Airport and Airway Trust Fund. If land acquired under a grant for noise compatibility purposes is leased at fair market value and consistent with noise buffering purposes,the lease will not be considered a disposal of the land. Revenues derived from such a lease may be used for an approved airport development project that would otherwise be eligible for grant funding or any permitted use of airport revenue. b. For land purchased under a grant for airport development purposes(other than noise compatibility), it will,when the land is no longer needed for airport purposes,dispose of such land at fair market value or make available to the Secretary an amount equal to the United States' proportionate share of the fair market value of the land. That portion of the proceeds of such disposition which is proportionate to the United States'share of the cost of acquisition of such land will, (1) upon application to the Secretary, be reinvested or transferred to another eligible airport as prescribed by the Secretary. The Secretary shall give preference to the following, in descending order: (1) reinvestment in an approved noise compatibility project, (2) reinvestment in an approved project that is eligible for grant funding under Section 47117(e) of title 49 United States Code, (3) reinvestment in an approved airport development project that is eligible for grant funding under Sections 47114,47115,or 47117 of title 49 United States Code, (4)transferred to an eligible sponsor of another public airport to be reinvested in an approved noise compatibility project at that airport, and (5) paid to the Secretary for deposit in the Airport and Airway Trust Fund. c. Land shall be considered to be needed for airport purposes under this assurance if(1)it may be needed for aeronautical purposes(including runway protection zones)or serve as noise buffer land,and (2)the revenue from interim uses of such land contributes to the financial self-sufficiency of the airport. Further, land purchased with a grant received by an airport operator or owner before December 31, 1987,will be considered to be needed for airport purposes if the Secretary or Federal agency making such grant before December 31, 1987,was 22 March,2014 Sponsor 3 -06 -0268-013 - 2016 notified by the operator or owner of the uses of such land, did not object to such use, and the land continues to be used for that purpose, such use having commenced no later than December 15, 1989. d. Disposition of such land under(a) (b) or(c)will be subject to the retention or reservation of any interest or right therein necessary to ensure that such land will only be used for purposes which are compatible with noise levels associated with operation of the airport. 32. Engineering and Design Services. It will award each contract, or sub-contract for program management,construction management, planning studies,feasibility studies, architectural services, preliminary engineering, design, engineering,surveying, mapping or related services with respect to the project in the same manner as a contract for architectural and engineering services is negotiated under Title IX of the Federal Property and Administrative Services Act of 1949 or an equivalent qualifications-based requirement prescribed for or by the sponsor of the airport. 33. Foreign Market Restrictions. It will not allow funds provided under this grant to be used to fund any project which uses any product or service of a foreign country during the period in which such foreign country is listed by the United States Trade Representative as denying fair and equitable market opportunities for products and suppliers of the United States in procurement and construction. 34. Policies,Standards,and Specifications. It will carry out the project in accordance with policies, standards, and specifications approved by the Secretary including, but not limited to,the advisory circulars listed in the Current FAA Advisory Circulars for AIP projects,dated December 31, 2015 and included in this grant, and in accordance with applicable state policies, standards,and specifications approved by the Secretary. 35. Relocation and Real Property Acquisition. a. It will be guided in acquiring real property,to the greatest extent practicable under State law, by the land acquisition policies in Subpart B of 49 CFR Part 24 and will pay or reimburse property owners for necessary expenses as specified in Subpart B. b. It will provide a relocation assistance program offering the services described in Subpart C and fair and reasonable relocation payments and assistance to displaced persons as required in Subpart D and E of 49 CFR Part 24. c. It will make available within a reasonable period of time prior to displacement,comparable replacement dwellings to displaced persons in accordance with Subpart E of 49 CFR Part 24. 36. Access By Intercity Buses. The airport owner or operator will permit,to the maximum extent practicable, intercity buses or other modes of transportation to have access to the airport; however, it has no obligation to fund special facilities for intercity buses or for other modes of transportation. 37. Disadvantaged Business Enterprises. The sponsor shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any DOT-assisted contract covered by 49 CFR Part 26,or in the award and performance of any concession activity contract covered by 49 CFR Part 23. In addition,the sponsor shall not discriminate on the basis of race, color, national origin or sex in the administration of its DBE and ACDBE programs or the requirements of 49 CFR Parts 23 and 26.The sponsor shall take all necessary and reasonable steps under 49 CFR Parts 23 and 26 to ensure 23 March,2014 Sponsor 3 .06-0268-013 - 2016 nondiscrimination in the award and administration of DOT-assisted contracts,and/or concession contracts. The sponsor's DBE and ACDBE programs, as required by 49 CFR Parts 26 and 23, and as approved by DOT,are incorporated by reference in this agreement. Implementation of these programs is a legal obligation and failure to carry out its terms shall be treated as a violation of this agreement. Upon notification to the sponsor of its failure to carry out its approved program,the Department may impose sanctions as provided for under Parts 26 and 23 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1936(31 U.S.C. 3801). 38. Hangar Construction. If the airport owner or operator and a person who owns an aircraft agree that a hangar is to be constructed at the airport for the aircraft at the aircraft owner's expense,the airport owner or operator will grant to the aircraft owner for the hangar a long term lease that is subject to such terms and conditions on the hangar as the airport owner or operator may impose. 39. Competitive Access. a. If the airport owner or operator of a medium or large hub airport(as defined in section 47102 of title 49, U.S.C.) has been unable to accommodate one or more requests by an air carrier for access to gates or other facilities at that airport in order to allow the air carrier to provide service to the airport or to expand service at the airport,the airport owner or operator shall transmit a report to the Secretary that- 1) Describes the requests; 2) Provides an explanation as to why the requests could not be accommodated; and 3) Provides a time frame within which, if any,the airport will be able to accommodate the requests. b. Such report shall be due on either February 1 or August 1 of each year if the airport has been unable to accommodate the request(s) in the six month period prior to the applicable due date. 24 March,2014 Sponsor 3 -06 -0268 - 013 - 2016 / Vii.Ate/--.,: 4.4 4' ��'z FAA y,\��► \ooh �? Airports 11 i/ a HlS Current FAA Advisory Circulars Required for Use in AIP Funded and PFC Approved Projects Updated: 12/31/2015 View the most current versions of these ACs and any associated changes at: htto://www.faa.gov/airports/resources/advisorvcirculars NUMBER TITLE 70/7460-1L Obstruction Marking and Lighting 150/5020-1 Noise Control and Compatibility Planning for Airports 150/5070-6B Airport Master Plans Changes 1-2 150/5070-7 The Airport System Planning Process Change 1 150/5100-13B Development of State Standards for Nonprimary Airports 150/5200-28E Notices to Airmen (NOTAMS)for Airport Operators 150/5200-30C Airport Winter Safety And Operations Change 1 150/5200-31C Airport Emergency Plan Changes 1-2 150/5210-50 Painting, Marking, and Lighting of Vehicles Used on an Airport 150/5210-7D Aircraft Rescue and Fire Fighting Communications 150/5210-13C Airport Water Rescue Plans and Equipment 150/5210-14B Aircraft Rescue Fire Fighting Equipment,Tools and Clothing 150/5210-15A Aircraft Rescue and Firefighting Station Building Design 150/5210-18A Systems for Interactive Training of Airport Personnel 25 FAA Advisory Circulars Required for Use AIP Funded and PFC Approved Projects Updated 12/31/2015 Sponsor 3 -06-0268-013 - 2016 NUMBER TITLE 150/5210-19A Driver's Enhanced Vision System (DEVS) Ground Vehicle Operations on Airports 150/5220-10E Guide Specification for Aircraft Rescue and Fire Fighting(ARFF)Vehicles 150/5220-16D Automated Weather Observing Systems(AWOS)for Non-Federal Applications 150/5220-17B Aircraft Rescue and Fire Fighting(ARFF)Training Facilities 150/5220-18A Buildings for Storage and Maintenance of Airport Snow and Ice Control Equipment and Materials 150/5220-20A Airport Snow and Ice Control Equipment 150/5220-21C Aircraft Boarding Equipment 150/5220-22B Engineered Materials Arresting Systems(EMAS)for Aircraft Overruns 150/5220-23 Frangible Connections 150/5220-24 Foreign Object Debris Detection Equipment 150/5220-25 Airport Avian Radar Systems 150/5220-26 Airport Ground Vehicle Automatic Dependent Surveillance- Broadcast(ADS-B) Change 1 Out Squitter Equipment 150/5300-7B FAA Policy on Facility Relocations Occasioned by Airport Improvements of Changes 150/5300-13A Airport Design Change 1 150/5300-14C Design of Aircraft Deicing Facilities 150/5300-16A General Guidance and Specifications for Aeronautical Surveys: Establishment of Geodetic Control and Submission to the National Geodetic Survey 150/5300-17C Standards for Using Remote Sensing Technologies in Airport Surveys 150/5300-18C Survey and Data Standards for Submission of Aeronautical Data Using Airports GIS 150/5300-18B General Guidance and Specifications for Submission of Aeronautical Surveys to Change 1 NGS: Field Data Collection and Geographic Information System (GIS)Standards 150/5320-5D Airport Drainage Design 150/5320-6E Airport Pavement Design and Evaluation 26 FAA Advisory Circulars Required for Use AIP Funded and PFC Approved Projects Updated 12/31/2015 Sponsor 3 -06 -0268 - 013 - 2016 NUMBER TITLE 150/5320-12C Measurement, Construction,and Maintenance of Skid Resistant Airport Changes 1-8 Pavement Surfaces 150/5320-15A Management of Airport Industrial Waste 150/5235-4B Runway Length Requirements for Airport Design 150/5335-5C Standardized Method of Reporting Airport Pavement Strength- PCN 150/5340-1L Standards for Airport Markings 150/5340-5D Segmented Circle Airport Marker System 150/5340-18F Standards for Airport Sign Systems 150/5340-26C Maintenance of Airport Visual Aid Facilities 150/5340-30H Design and Installation Details for Airport Visual Aids 150/5345-3G Specification for L-821, Panels for the Control of Airport Lighting 150/5345-5B Circuit Selector Switch 150/5345-7F Specification for L-824 Underground Electrical Cable for Airport Lighting Circuits 150/5345-10H Specification for Constant Current Regulators and Regulator Monitors 150/5345-12F Specification for Airport and Heliport Beacons 150/5345-13B Specification for L-841 Auxiliary Relay Cabinet Assembly for Pilot Control of Airport Lighting Circuits 150/5345-26D FAA Specification For L-823 Plug and Receptacle, Cable Connectors 150/5345-27E Specification for Wind Cone Assemblies 150/5345-28G Precision Approach Path Indicator(PAPI)Systems 150/5345-39D Specification for L-853, Runway and Taxiway Retro reflective Markers 150/5345-42H Specification for Airport Light Bases,Transformer Housings,Junction Boxes, and Accessories 150/5345-43G Specification for Obstruction Lighting Equipment 150/5345-44K Specification for Runway and Taxiway Signs 150/5345-45C Low-Impact Resistant(LIR)Structures 27 FAA Advisory Circulars Required for Use AIP Funded and PFC Approved Projects Updated 12/31/2015 Sponsor 3 -06-0268 - 013 - 2016 NUMBER TITLE 150/5345-46D Specification for Runway and Taxiway Light Fixtures 150/5345-47C Specification for Series to Series Isolation Transformers for Airport Lighting Systems 150/5345-49C Specification L-854, Radio Control Equipment 150/5345-50B Specification for Portable Runway and Taxiway Lights 150/5345-51B Specification for Discharge-Type Flashing Light Equipment 150/5345-52A Generic Visual Glideslope Indicators(GVGI) 150/5345-53D Airport Lighting Equipment Certification Program 150/5345-54B Specification for L-884, Power and Control Unit for Land and Hold Short Lighting Systems 150/5345-55A Specification for L-893, Lighted Visual Aid to Indicate Temporary Runway Closure 150/5345-56B Specification for L-890 Airport Lighting Control and Monitoring System (ALCMS) 150/5360-12F Airport Signing and Graphics 150/5360-13 Planning and Design Guidelines for Airport Terminal Facilities Change 1 150/5360-14 Access to Airports By Individuals With Disabilities 150/5370-2F Operational Safety on Airports During Construction 150/5370-1OG Standards for Specifying Construction of Airports 150/5370-11B Use of Nondestructive Testing in the Evaluation of Airport Pavements 150/5370-13A Off-Peak Construction of Airport Pavements Using Hot-Mix Asphalt 150/5370-15B Airside Applications for Artificial Turf 150/5370-16 Rapid Construction of Rigid (Portland Cement Concrete)Airfield Pavements 150/5370-17 Airside Use of Heated Pavement Systems 150/5380-6C Guidelines and Procedures for Maintenance of Airport Pavements 150/5380-9 Guidelines and Procedures for Measuring Airfield Pavement Roughness 150/5390-2C Heliport Design 28 FAA Advisory Circulars Required for Use AIP Funded and PFC Approved Projects Updated 12/31/2015 Sponsor 3 - 06-0268-013 - 2016 NUMBER TITLE 150/5395-1A Seaplane Bases 29 FAA Advisory Circulars Required for Use AIP Funded and PFC Approved Projects Updated 12/31/2015 Sponsor 3 -06 -0268-013 - 2016 THE FOLLOWING ADDITIONAL APPLY TO AIP PROJECTS ONLY Updated: 12/31/2015 NUMBER TITLE 150/5100-14E, Architectural, Engineering, and Planning Consultant Services for Airport Grant Change 1 Projects 150/5100-17 Land Acquisition and Relocation Assistance for Airport Improvement Program Changes 1-6 Assisted Projects 150/5300-15A Use of Value Engineering for Engineering Design of Airports Grant Projects 150/5320-17A Airfield Pavement Surface Evaluation and Rating(PASER) Manuals 150/5370-12B Quality Management for Federally Funded Airport Construction Projects 150/5380-6C Guidelines and Procedures for Maintenance of Airport Pavements 150/5380-7B Airport Pavement Management Program 150/5380-9 Guidelines and Procedures for Measuring Airfield Pavement Roughness 30 12/31/2015 Original 3 -06 -0268 - 013 - 2016 �1 U.S.Department of Transportation Federal Aviation Administration GRANT AGREEMENT PART I—OFFER Date of Offer June 22, 2016 Airport/Planning Area Ukiah Municipal AIP Grant Number 3-06-0268-013-2016 DUNS Number 152110466 TO: City of Ukiah (herein called the"Sponsor") FROM: The United States of America (acting through the Federal Aviation Administration, herein called the "FAA") WHEREAS,the Sponsor has submitted to the FAA a Project Application dated June 15, 2016,for a grant of Federal funds for a project at or associated with the Ukiah Municipal Airport,which is included as part of this Grant Agreement; and WHEREAS,the FAA has approved a project for the Ukiah Municipal Airport(herein called the "Project") consisting of the following: Rehabilitate Runway 15/33 (approximately 4,423 LF)-Design which is more fully described in the Project Application. NOW THEREFORE,According to the applicable provisions of the former Federal Aviation Act of 1958, as amended and recodified,49 U.S.C.40101,et seq.,and the former Airport and Airway Improvement Act of 1982 (AAIA), as amended and recodified,49 U.S.C.47101,et seq., (herein the AAIA grant statute is referred to as"the Act"),the representations contained in the Project Application,and in consideration of(a)the Sponsor's adoption and ratification of the Grant Assurances dated March 2014, and the Sponsor's acceptance of this Offer,and (b)the benefits to accrue to the United States and the public from the accomplishment of the Project and compliance with the Grant Assurances and conditions as herein provided, THE FEDERAL AVIATION ADMINISTRATION, FOR AND ON BEHALF OF THE UNITED STATES,HEREBY OFFERS AND AGREES to pay ninety(90) percent of the allowable costs incurred accomplishing the Project as the United States share of the Project. This Offer is made on and SUBJECT TO THE FOLLOWING TERMS AND CONDITIONS: 1 Original 3 -06-0268 - 013 - 2016 CONDITIONS 1. Maximum Obligation.The maximum obligation of the United States payable under this Offer is$207,311. The following amounts represent a breakdown of the maximum obligation for the purpose of establishing allowable amounts for any future grant amendment,which may increase the foregoing maximum obligation of the United States under the provisions of 49 U.S.C. §47108(b): $0 for planning $207,311 for airport development or noise program implementation $0 for land acquisition. The source of this Grant may include funding from the Small Airport Fund. 2. Period of Performance. The period of performance begins on the date the Sponsor formally accepts this agreement. Unless explicitly stated otherwise in an amendment from the FAA,the end date of the project period of performance is 4 years(1,460 calendar days)from the date of formal grant acceptance by the Sponsor. The Sponsor may only charge allowable costs for obligations incurred prior to the end date of the period of performance(2 CFR§200.309). Unless the FAA authorizes a written extension,the sponsor must submit all project closeout documentation and liquidate (pay off) all obligations incurred under this award no later than 90 calendar days after the end date of the period of performance(2 CFR§ 200.343). The period of performance end date does not relieve or reduce Sponsor obligations and assurances that extend beyond the closeout of a grant agreement. 3. Ineligible or Unallowable Costs.The Sponsor must not include any costs in the project that the FAA has determined to be ineligible or unallowable. 4. Indirect Costs—Sponsor. Sponsor may charge indirect costs under this award by applying the indirect cost rate identified in the project application and as accepted by the FAA to allowable costs for Sponsor direct salaries and wages. 5. Determining the Final Federal Share of Costs.The United States'share of allowable project costs will be made in accordance with the regulations, policies and procedures of the Secretary. Final determination of the United States' share will be based upon the final audit of the total amount of allowable project costs and settlement will be made for any upward or downward adjustments to the Federal share of costs. 6. Completing the Project Without Delay and in Conformance with Requirements.The Sponsor must carry out and complete the project without undue delays and in accordance with this agreement, and the regulations, policies and procedures of the Secretary. The Sponsor also agrees to comply with the assurances which are part of this agreement. 7. Amendments or Withdrawals before Grant Acceptance.The FAA reserves the right to amend or withdraw this offer at any time prior to its acceptance by the Sponsor. 8. Offer Expiration Date.This offer will expire and the United States will not be obligated to pay any part of the costs of the project unless this offer has been accepted by the Sponsor on or before July 18, 2016,or such subsequent date as may be prescribed in writing by the FAA. 9. Improper Use of Federal Funds.The Sponsor must take all steps, including litigation if necessary,to recover Federal funds spent fraudulently,wastefully,or in violation of Federal antitrust statutes,or misused in any other manner in any project upon which Federal funds have been expended. For the purposes of this grant agreement,the term "Federal funds" means funds however used or dispersed by the Sponsor that were originally paid pursuant to this or any other Federal grant agreement. The Sponsor must obtain the approval of the Secretary as to any determination of the amount of the Federal share of such funds. The Sponsor must return the recovered Federal share, including funds recovered by settlement,order,or judgment,to the 2 Original 3 -06- 0268 - 013 - 2016 Secretary. The Sponsor must furnish to the Secretary, upon request,all documents and records pertaining to the determination of the amount of the Federal share or to any settlement, litigation, negotiation,or other efforts taken to recover such funds. All settlements or other final positions of the Sponsor, in court or otherwise, involving the recovery of such Federal share require advance approval by the Secretary. 10. United States Not Liable for Damage or Iniurv.The United States is not responsible or liable for damage to property or injury to persons which may arise from,or be incident to, compliance with this grant agreement. 11. System for Award Management(SAM)Registration And Universal Identifier. A. Requirement for System for Award Management(SAM): Unless the Sponsor is exempted from this requirement under 2 CFR 25.110,the Sponsor must maintain the currency of its information in the SAM until the Sponsor submits the final financial report required under this grant,or receives the final payment,whichever is later.This requires that the Sponsor review and update the information at least annually after the initial registration and more frequently if required by changes in information or another award term.Additional information about registration procedures may be found at the SAM website(currently at http://www.sam.gov). B. Requirement for Data Universal Numbering System (DUNS) Numbers 1. The Sponsor must notify potential subrecipient that it cannot receive a contract unless it has provided its DUNS number to the Sponsor. A subrecipient means a consultant,contractor,or other entity that enters into an agreement with the Sponsor to provide services or other work to further this project,and is accountable to the Sponsor for the use of the Federal funds provided by the agreement,which may be provided through any legal agreement, including a contract. 2. The Sponsor may not make an award to a subrecipient unless the subrecipient has provided its DUNS number to the Sponsor. 3. Data Universal Numbering System: DUNS number means the nine-digit number established and assigned by Dun and Bradstreet, Inc. (D& B)to uniquely identify business entities.A DUNS number may be obtained from D&B by telephone (currently 866-606-8220)or on the web (currently at http://fedgov.dnb.com/webform). 12. Electronic Grant Payment(s). Unless otherwise directed by the FAA,the Sponsor must make each payment request under this agreement electronically via the Delphi elnvoicing System for Department of Transportation (DOT) Financial Assistance Awardees. 13. Informal Letter Amendment of AIP Projects. If, during the life of the project,the FAA determines that the maximum grant obligation of the United States exceeds the expected needs of the Sponsor by$25,000 or five percent(5%),whichever is greater,the FAA can issue a letter amendment to the Sponsor unilaterally reducing the maximum obligation. The FAA can also issue a letter to the Sponsor increasing the maximum obligation if there is an overrun in the total actual eligible and allowable project costs to cover the amount of the overrun provided it will not exceed the statutory limitations for grant amendments.The FAA's authority to increase the maximum obligation does not apply to the"planning" component of condition No. 1. The FAA can also issue an informal letter amendment that modifies the grant description to correct administrative errors or to delete work items if the FAA finds it advantageous and in the best interests of the United States. An informal letter amendment has the same force and effect as a formal grant amendment. 14. Air and Water Quality.The Sponsor is required to comply with all applicable air and water quality standards for all projects in this grant. If the Sponsor fails to comply with this requirement,the FAA may suspend, cancel, or terminate this grant. 3 Original 3 -06-0268 - 013 - 2016 15. Financial Reporting and Payment Requirements.The Sponsor will comply with all federal financial reporting requirements and payment requirements, including submittal of timely and accurate reports. 16. Buy American. Unless otherwise approved in advance by the FAA,the Sponsor will not acquire or permit any contractor or subcontractor to acquire any steel or manufactured products produced outside the United States to be used for any project for which funds are provided under this grant. The Sponsor will include a provision implementing Buy American in every contract. 17. Maximum Obligation Increase For Nonprimary Airports. In accordance with 49 U.S.C. §47108(b),as amended,the maximum obligation of the United States, as stated in Condition No. 1 of this Grant Offer: A. May not be increased for a planning project; B. May be increased by not more than 15 percent for development projects; C. May be increased by not more than 15 percent or by an amount not to exceed 25 percent of the total increase in allowable costs attributable to the acquisition of land or interests in land, whichever is greater, based on current credible appraisals or a court award in a condemnation proceeding. 18. Audits for Public Sponsors. The Sponsor must provide for a Single Audit in accordance with 2 CFR Part 200. The Sponsor must submit the Single Audit reporting package to the Federal Audit Clearinghouse on the Federal Audit Clearinghouse's Internet Data Entry System at http://harvester.census.gov/facweb/. The Sponsor must also provide one copy of the completed 2 CFR Part 200 audit to the Airports District Office. 19. Suspension or Debarment. When entering into a "covered transaction" as defined by 2 CFR§ 180.200,the Sponsor must: A. Verify the non-federal entity is eligible to participate in this Federal program by: 1. Checking the excluded parties list system (EPLS) as maintained within the System for Award Management(SAM)to determine if non-federal entity is excluded or disqualified; or 2. Collecting a certification statement from the non-federal entity attesting they are not excluded or disqualified from participating;or 3. Adding a clause or condition to covered transactions attesting individual or firm are not excluded or disqualified from participating, B. Require prime contractors to comply with 2 CFR§180.330 when entering into lower-tier transactions (e.g. Sub-contracts). C. Immediately disclose to the FAA whenever the Sponsor: (1) learns they have entered into a covered transaction with an ineligible entity or(2)suspends or debars a contractor, person,or entity. 20. Ban on Texting While Driving. A. In accordance with Executive Order 13513, Federal Leadership on Reducing Text Messaging While Driving,October 1,2009,and DOT Order 3902.10,Text Messaging While Driving, December 30, 2009,the Sponsor is encouraged to: 1. Adopt and enforce workplace safety policies to decrease crashes caused by distracted drivers including policies to ban text messaging while driving when performing any work for,or on behalf of, the Federal government, including work relating to a grant or subgrant. 2. Conduct workplace safety initiatives in a manner commensurate with the size of the business,such as: 4 Original 3 -06- 0268 - 013 - 2016 a. Establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving; and b. Education, awareness, and other outreach to employees about the safety risks associated with texting while driving. B. The Sponsor must insert the substance of this clause on banning texting while driving in all subgrants, contracts and subcontracts. 21. Trafficking in Persons. A. Prohibitions: The prohibitions against trafficking in persons(Prohibitions)apply to any entity other than a State, local government, Indian tribe,or foreign public entity. This includes private Sponsors, public Sponsor employees,subrecipients of private or public Sponsors(private entity). Prohibitions include: 1. Engaging in severe forms of trafficking in persons during the period of time that the agreement is in effect; 2. Procuring a commercial sex act during the period of time that the agreement is in effect;or 3. Using forced labor in the performance of the agreement, including subcontracts or subagreements under the agreement. B. In addition to all other remedies for noncompliance that are available to the FAA,Section 106(g) of the Trafficking Victims Protection Act of 2000(NPA), as amended (22 U.S.C.7104(g)), allows the FAA to unilaterally terminate this agreement,without penalty, if a private entity— 1. Is determined to have violated the Prohibitions;or 2. Has an employee who the FAA determines has violated the Prohibitions through conduct that is either: a. Associated with performance under this agreement;or b. Imputed to the Sponsor or subrecipient using 2 CFR part 180, "OMB Guidelines to Agencies on Government wide Debarment and Suspension (Nonprocurement)," as implemented by the FAA at 2 CFR part 1200. 22. AIP Funded Work Included in a PFC Application: Within 90 days of acceptance of this award,Sponsor must submit to the Federal Aviation Administration an amendment to any approved Passenger Facility Charge (PFC)application that contains an approved PFC project also covered under this grant award. The airport sponsor may not make any expenditure under this award until project work addressed under this award is removed from an approved PFC application by amendment. 23. Exhibit"A" Property Map. The Exhibit"A" Property Map dated April 2015, is incorporated herein by reference or is submitted with the project application and made part of this grant agreement. 24. Design Grant.This grant agreement is being issued in order to complete the design of the project. The Sponsor understands and agrees that within 2 years after the design is completed that the Sponsor will accept,subject to the availability of the amount of federal funding identified in the Airport Capital Improvement Plan(ACIP),a grant to complete the construction of the project in order to provide a useful and useable unit of work. The Sponsor also understands that if the FAA has provided federal funding to complete the design for the project,and the Sponsor has not completed the design within four(4)years from the execution of this grant agreement,the FAA may suspend or terminate grants related to the design. 5 Original 3 - 06 - 0268-013 - 2016 The Sponsor's acceptance of this Offer and ratification and adoption of the Project Application incorporated herein shall be evidenced by execution of this instrument by the Sponsor,as hereinafter provided,and this Offer and Acceptance shall comprise a Grant Agreement, as provided by the Act,constituting the contractual obligations and rights of the United States and the Sponsor with respect to the accomplishment of the Project and compliance with the assurances and conditions as provided herein. Such Grant Agreement shall become effective upon the Sponsor's acceptance of this Offer. UNITED STATES OF AMERICA FEDERAL A IATION ADMINISTRATION alt (5 ture) James W. Lomen (Typed Name) Manager (Title of FAA Official) 6 Original 3 -06 -0268- 013 - 2016 PART I I-ACCEPTANCE The Sponsor does hereby ratify and adopt all assurances,statements, representations,warranties, covenants, and agreements contained in the Project Application and incorporated materials referred to in the foregoing Offer, and does hereby accept this Offer and by such acceptance agrees to comply with all of the terms and conditions in this Offer and in the Project Application. I declare under penalty of perjury that the foregoing is true and correct.' Executed this day of City of Ukiah (Name of Sponsor) (Signature of Sponsor's Authorized Official) By: (Typed Name of Sponsor's Authorized Official) Title: (Title of Sponsor's Authorized Official CERTIFICATE OF SPONSOR'S ATTORNEY I, , acting as Attorney for the Sponsor do hereby certify: That in my opinion the Sponsor is empowered to enter into the foregoing Grant Agreement under the laws of the State of . Further, I have examined the foregoing Grant Agreement and the actions taken by said Sponsor and Sponsor's official representative has been duly authorized and that the execution thereof is in all respects due and proper and in accordance with the laws of the said State and the Act. In addition,for grants involving projects to be carried out on property not owned by the Sponsor,there are no legal impediments that will prevent full performance by the Sponsor. Further, it is my opinion that the said Grant Agreement constitutes a legal and binding obligation of the Sponsor in accordance with the terms thereof. Dated at (location)this day of , By: (Signature of Sponsor's Attorney) ' Knowingly and willfully providing false information to the Federal government is a violation of 18 U.S.C. Section 1001 (False Statements)and could subject you to fines, imprisonment, or both. 7 O rigi na l 3 -06 - 0268- 013 - 2016 ASSURANCES AIRPORT SPONSORS A. General. a. These assurances shall be complied with in the performance of grant agreements for airport development, airport planning, and noise compatibility program grants for airport sponsors. b. These assurances are required to be submitted as part of the project application by sponsors requesting funds under the provisions of Title 49, U.S.C.,subtitle VII,as amended. As used herein,the term "public agency sponsor" means a public agency with control of a public-use airport;the term "private sponsor" means a private owner of a public-use airport; and the term "sponsor" includes both public agency sponsors and private sponsors. c. Upon acceptance of this grant offer by the sponsor,these assurances are incorporated in and become part of this grant agreement. B. Duration and Applicability. 1,. Airport development or Noise Compatibility Program Projects Undertaken by a Public Agency Sponsor. The terms,conditions and assurances of this grant agreement shall remain in full force and effect throughout the useful life of the facilities developed or equipment acquired for an airport development or noise compatibility program project,or throughout the useful life of the project items installed within a facility under a noise compatibility program project, but in any event not to exceed twenty(20)years from the date of acceptance of a grant offer of Federal funds for the project. However,there shall be no limit on the duration of the assurances regarding Exclusive Rights and Airport Revenue so long as the airport is used as an airport. There shall be no limit on the duration of the terms,conditions,and assurances with respect to real property acquired with federal funds. Furthermore,the duration of the Civil Rights assurance shall be specified in the assurances. 2. Airport Development or Noise Compatibility Projects Undertaken by a Private Sponsor. The preceding paragraph 1 also applies to a private sponsor except that the useful life of project items installed within a facility or the useful life of the facilities developed or equipment acquired under an airport development or noise compatibility program project shall be no less than ten (10) years from the date of acceptance of Federal aid for the project. 3. Airport Planning Undertaken by a Sponsor. Unless otherwise specified in this grant agreement,only Assurances 1, 2,3, 5,6, 13, 18,25,30,32, 33,and 34 in Section C apply to planning projects. The terms,conditions,and assurances of this grant agreement shall remain in full force and effect during the life of the project;there shall be no limit on the duration of the assurances regarding Exclusive Rights and Airport Revenue so long as the airport is used as an airport. C. Sponsor Certification. The sponsor hereby assures and certifies,with respect to this grant that: 1. General Federal Requirements. It will comply with all applicable Federal laws, regulations,executive orders, policies,guidelines, and requirements as they relate to the application,acceptance and use of Federal funds for this project including but not limited to the following: 8 March,2014 I u O rigi n a l 3 -06- 0268 - 013 - 2016 FEDERAL LEGISLATION a. Title 49, U.S.C.,subtitle VII,as amended. b. Davis-Bacon Act-40 U.S.C. 276(a),et seq.1 c. Federal Fair Labor Standards Act-29 U.S.C. 201, et seq. d. Hatch Act—5 U.S.C. 1501, et seq.2 e. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 Title 42 U.S.C.4601,et seq.12 f. National Historic Preservation Act of 1966-Section 106- 16 U.S.C.470(f).' g. Archeological and Historic Preservation Act of 1974-16 U.S.C.469 through 469c.1 h. Native Americans Grave Repatriation Act-25 U.S.C.Section 3001, et seq. i. Clean Air Act, P.L.90-148, as amended. j. Coastal Zone Management Act, P.L.93-205, as amended. k. Flood Disaster Protection Act of 1973-Section 102(a)-42 U.S.C.4012a.1 I. Title 49, U.S.C., Section 303, (formerly known as Section 4(f)) m. Rehabilitation Act of 1973-29 U.S.C. 794. n. Title VI of the Civil Rights Act of 1964(42 U.S.C. §2000d et seq.,78 stat. 252) (prohibits discrimination on the basis of race, color, national origin); o. Americans with Disabilities Act of 1990, as amended, (42 U.S.C. § 12101 et seq.), prohibits discrimination on the basis of disability). p. Age Discrimination Act of 1975-42 U.S.C. 6101, et seq. q. American Indian Religious Freedom Act, P.L.95-341, as amended. r. Architectural Barriers Act of 1968-42 U.S.C.4151,et seq.' s. Power plant and Industrial Fuel Use Act of 1978-Section 403-2 U.S.C. 8373.1 t. Contract Work Hours and Safety Standards Act-40 U.S.C. 327, et seq.' u. Copeland Anti-kickback Act- 18 U.S.C. 874.1 v. National Environmental Policy Act of 1969-42 U.S.C.4321,et seq.' w. Wild and Scenic Rivers Act, P.L.90-542, as amended. x. Single Audit Act of 1984-31 U.S.C.7501,et seq.2 y. Drug-Free Workplace Act of 1988-41 U.S.C.702 through 706. z. The Federal Funding Accountability and Transparency Act of 2006,as amended (Pub. L. 109- 282,as amended by section 6202 of Pub. L. 110-252). EXECUTIVE ORDERS a. Executive Order 11246- Equal Employment Opportunity' b. Executive Order 11990- Protection of Wetlands c. Executive Order 11998—Flood Plain Management 9 March,2014 Original 3 -06 -0268-013 - 2016 d. Executive Order 12372 -Intergovernmental Review of Federal Programs e. Executive Order 12699-Seismic Safety of Federal and Federally Assisted New Building Construction' f. Executive Order 12898-Environmental Justice FEDERAL REGULATIONS a. 2 CFR Part 180-OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement). b. 2 CFR Part 200, Uniform Administrative Requirements,Cost Principles, and Audit Requirements for Federal Awards. [OMB Circular A-87 Cost Principles Applicable to Grants and Contracts with State and Local Governments,and OMB Circular A-133-Audits of States, Local Governments,and Non-Profit Organizations]."'6 c. 2 CFR Part 1200—Nonprocurement Suspension and Debarment d. 14 CFR Part 13- Investigative and Enforcement Proceduresl4 CFR Part 16- Rules of Practice For Federally Assisted Airport Enforcement Proceedings. e. 14 CFR Part 150-Airport noise compatibility planning. f. 28 CFR Part 35-Discrimination on the Basis of Disability in State and Local Government Services. g. 28 CFR §50.3-U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964. h. 29 CFR Part 1-Procedures for predetermination of wage rates.' i. 29 CFR Part 3-Contractors and subcontractors on public building or public work financed in whole or part by loans or grants from the United States.' j. 29 CFR Part 5-Labor standards provisions applicable to contracts covering federally financed and assisted construction (also labor standards provisions applicable to non-construction contracts subject to the Contract Work Hours and Safety Standards Act).' k. 41 CFR Part 60-Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor(Federal and federally assisted contracting requirements).' I. 49 CFR Part 18- Uniform administrative requirements for grants and cooperative agreements to state and local governments.3 m. 49 CFR Part 20- New restrictions on lobbying. n. 49 CFR Part 21—Nondiscrimination in federally-assisted programs of the Department of Transportation-effectuation of Title VI of the Civil Rights Act of 1964. o. 49 CFR Part 23- Participation by Disadvantage Business Enterprise in Airport Concessions. p. 49 CFR Part 24—Uniform Relocation Assistance and Real Property Acquisition for Federal and Federally Assisted Programs.'2 q. 49 CFR Part 26—Participation by Disadvantaged Business Enterprises in Department of Transportation Programs. r. 49 CFR Part 27—Nondiscrimination on the Basis of Handicap in Programs and Activities Receiving or Benefiting from Federal Financial Assistance.' 10 March,2014 O rigi n a l 3 -06- 0268 -013 - 2016 s. 49 CFR Part 28—Enforcement of Nondiscrimination on the Basis of Handicap in Programs or Activities conducted by the Department of Transportation. t. 49 CFR Part 30- Denial of public works contracts to suppliers of goods and services of countries that deny procurement market access to U.S. contractors. u. 49 CFR Part 32—Governmentwide Requirements for Drug-Free Workplace (Financial Assistance) v. 49 CFR Part 37—Transportation Services for Individuals with Disabilities(ADA). w. 49 CFR Part 41-Seismic safety of Federal and federally assisted or regulated new building construction. SPECIFIC ASSURANCES Specific assurances required to be included in grant agreements by any of the above laws, regulations or circulars are incorporated by reference in this grant agreement. FOOTNOTES TO ASSURANCE C.1. These laws do not apply to airport planning sponsors. 2 These laws do not apply to private sponsors. 3 49 CFR Part 18 and 2 CFR Part 200 contain requirements for State and Local Governments receiving Federal assistance.Any requirement levied upon State and Local Governments by this regulation and circular shall also be applicable to private sponsors receiving Federal assistance under Title 49, United States Code. 4 On December 26, 2013 at 78 FR 78590,the Office of Management and Budget(OMB) issued the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards in 2 CFR Part 200.2 CFR Part 200 replaces and combines the former Uniform Administrative Requirements for Grants(OMB Circular A-102 and Circular A-110 or 2 CFR Part 215 or Circular)as well as the Cost Principles(Circulars A-21 or 2 CFR part 220;Circular A-87 or 2 CFR part 225; and A-122, 2 CFR part 230).Additionally it replaces Circular A-133 guidance on the Single Annual Audit. In accordance with 2 CFR section 200.110,the standards set forth in Part 200 which affect administration of Federal awards issued by Federal agencies become effective once implemented by Federal agencies or when any future amendment to this Part becomes final. Federal agencies, including the Department of Transportation, must implement the policies and procedures applicable to Federal awards by promulgating a regulation to be effective by December 26, 2014 unless different provisions are required by statute or approved by OMB. 5 Cost principles established in 2 CFR part 200 subpart E must be used as guidelines for determining the eligibility of specific types of expenses. 6 Audit requirements established in 2 CFR part 200 subpart F are the guidelines for audits. 2. Responsibility and Authority of the Sponsor. a. Public Agency Sponsor: It has legal authority to apply for this grant,and to finance and carry out the proposed project; that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body authorizing the filing of the application, including all understandings and assurances contained therein,and directing and authorizing the person identified as the official representative of the applicant to act in connection with the application and to provide such additional information as may be required. b. Private Sponsor: 11 March,2014 Original 3 -06 -0268 - 013 - 2016 It has legal authority to apply for this grant and to finance and carry out the proposed project and comply with all terms,conditions, and assurances of this grant agreement. It shall designate an official representative and shall in writing direct and authorize that person to file this application, including all understandings and assurances contained therein;to act in connection with this application; and to provide such additional information as may be required. 3. Sponsor Fund Availability. It has sufficient funds available for that portion of the project costs which are not to be paid by the United States. It has sufficient funds available to assure operation and maintenance of items funded under this grant agreement which it will own or control. 4. Good Title. a. It, a public agency or the Federal government, holds good title,satisfactory to the Secretary,to the landing area of the airport or site thereof,or will give assurance satisfactory to the Secretary that good title will be acquired. b. For noise compatibility program projects to be carried out on the property of the sponsor,it holds good title satisfactory to the Secretary to that portion of the property upon which Federal funds will be expended or will give assurance to the Secretary that good title will be obtained. 5. Preserving Rights and Powers. a. It will not take or permit any action which would operate to deprive it of any of the rights and powers necessary to perform any or all of the terms, conditions,and assurances in this grant agreement without the written approval of the Secretary,and will act promptly to acquire, extinguish or modify any outstanding rights or claims of right of others which would interfere with such performance by the sponsor.This shall be done in a manner acceptable to the Secretary. b. It will not sell, lease,encumber,or otherwise transfer or dispose of any part of its title or other interests in the property shown on Exhibit A to this application or,for a noise compatibility program project,that portion of the property upon which Federal funds have been expended, for the duration of the terms,conditions, and assurances in this grant agreement without approval by the Secretary. If the transferee is found by the Secretary to be eligible under Title 49, United States Code,to assume the obligations of this grant agreement and to have the power,authority,and financial resources to carry out all such obligations,the sponsor shall insert in the contract or document transferring or disposing of the sponsor's interest, and make binding upon the transferee all of the terms,conditions,and assurances contained in this grant agreement. c. For all noise compatibility program projects which are to be carried out by another unit of local government or are on property owned by a unit of local government other than the sponsor,it will enter into an agreement with that government. Except as otherwise specified by the Secretary,that agreement shall obligate that government to the same terms, conditions, and assurances that would be applicable to it if it applied directly to the FAA for a grant to undertake the noise compatibility program project.That agreement and changes thereto must be satisfactory to the Secretary. It will take steps to enforce this agreement against the local government if there is substantial non-compliance with the terms of the agreement. 12 March,2014 Original 3 -06-0268-013 - 2016 d. For noise compatibility program projects to be carried out on privately owned property, it will enter into an agreement with the owner of that property which includes provisions specified by the Secretary. It will take steps to enforce this agreement against the property owner whenever there is substantial non-compliance with the terms of the agreement. e. If the sponsor is a private sponsor, it will take steps satisfactory to the Secretary to ensure that the airport will continue to function as a public-use airport in accordance with these assurances for the duration of these assurances. f. If an arrangement is made for management and operation of the airport by any agency or person other than the sponsor or an employee of the sponsor,the sponsor will reserve sufficient rights and authority to insure that the airport will be operated and maintained in accordance Title 49, United States Code,the regulations and the terms, conditions and assurances in this grant agreement and shall insure that such arrangement also requires compliance therewith. g. Sponsors of commercial service airports will not permit or enter into any arrangement that results in permission for the owner or tenant of a property used as a residence, or zoned for residential use,to taxi an aircraft between that property and any location on airport. Sponsors of general aviation airports entering into any arrangement that results in permission for the owner of residential real property adjacent to or near the airport must comply with the requirements of Sec. 136 of Public Law 112-95 and the sponsor assurances. 6. Consistency with Local Plans. The project is reasonably consistent with plans(existing at the time of submission of this application)of public agencies that are authorized by the State in which the project is located to plan for the development of the area surrounding the airport. 7. Consideration of Local Interest. It has given fair consideration to the interest of communities in or near where the project may be located. 8. Consultation with Users. In making a decision to undertake any airport development project under Title 49, United States Code, it has undertaken reasonable consultations with affected parties using the airport at which project is proposed. 9. Public Hearings. In projects involving the location of an airport,an airport runway, or a major runway extension, it has afforded the opportunity for public hearings for the purpose of considering the economic, social,and environmental effects of the airport or runway location and its consistency with goals and objectives of such planning as has been carried out by the community and it shall,when requested by the Secretary,submit a copy of the transcript of such hearings to the Secretary. Further,for such projects, it has on its management board either voting representation from the communities where the project is located or has advised the communities that they have the right to petition the Secretary concerning a proposed project. 10. Metropolitan Planning Organization. In projects involving the location of an airport,an airport runway,or a major runway extension at a medium or large hub airport,the sponsor has made available to and has provided upon request to the metropolitan planning organization in the area in which the airport is located, if any,a copy 13 March,2014 Original 3 -06-0268 - 013 - 2016 of the proposed amendment to the airport layout plan to depict the project and a copy of any airport master plan in which the project is described or depicted. 11. Pavement Preventive Maintenance. With respect to a project approved after January 1, 1995,for the replacement or reconstruction of pavement at the airport, it assures or certifies that it has implemented an effective airport pavement maintenance-management program and it assures that it will use such program for the useful life of any pavement constructed, reconstructed or repaired with Federal financial assistance at the airport. It will provide such reports on pavement condition and pavement management programs as the Secretary determines may be useful. 12. Terminal Development Prerequisites. For projects which include terminal development at a public use airport, as defined in Title 49, it has,on the date of submittal of the project grant application,all the safety equipment required for certification of such airport under section 44706 of Title 49, United States Code,and all the security equipment required by rule or regulation,and has provided for access to the passenger enplaning and deplaning area of such airport to passengers enplaning and deplaning from aircraft other than air carrier aircraft. 13. Accounting System,Audit,and Record Keeping Requirements. a. It shall keep all project accounts and records which fully disclose the amount and disposition by the recipient of the proceeds of this grant,the total cost of the project in connection with which this grant is given or used,and the amount or nature of that portion of the cost of the project supplied by other sources,and such other financial records pertinent to the project. The accounts and records shall be kept in accordance with an accounting system that will facilitate an effective audit in accordance with the Single Audit Act of 1984. b. It shall make available to the Secretary and the Comptroller General of the United States,or any of their duly authorized representatives,for the purpose of audit and examination, any books, documents, papers,and records of the recipient that are pertinent to this grant.The Secretary may require that an appropriate audit be conducted by a recipient. In any case in which an independent audit is made of the accounts of a sponsor relating to the disposition of the proceeds of a grant or relating to the project in connection with which this grant was given or used, it shall file a certified copy of such audit with the Comptroller General of the United States not later than six(6)months following the close of the fiscal year for which the audit was made. 14. Minimum Wage Rates. It shall include, in all contracts in excess of$2,000 for work on any projects funded under this grant agreement which involve labor, provisions establishing minimum rates of wages,to be predetermined by the Secretary of Labor, in accordance with the Davis-Bacon Act, as amended (40 U.S.C. 276a-276a-5),which contractors shall pay to skilled and unskilled labor,and such minimum rates shall be stated in the invitation for bids and shall be included in proposals or bids for the work. 15. Veteran's Preference. It shall include in all contracts for work on any project funded under this grant agreement which involve labor,such provisions as are necessary to insure that, in the employment of labor(except in executive, administrative,and supervisory positions), preference shall be given to Vietnam era veterans, Persian Gulf veterans,Afghanistan-Iraq war veterans, disabled veterans, and small business concerns owned and controlled by disabled veterans as defined in Section 47112 of Title 14 March,2014 Original 3 -06-0268 - 013 - 2016 49, United States Code. However,this preference shall apply only where the individuals are available and qualified to perform the work to which the employment relates. 16. Conformity to Plans and Specifications. It will execute the project subject to plans, specifications, and schedules approved by the Secretary.Such plans,specifications,and schedules shall be submitted to the Secretary prior to commencement of site preparation, construction,or other performance under this grant agreement, and, upon approval of the Secretary,shall be incorporated into this grant agreement. Any modification to the approved plans, specifications,and schedules shall also be subject to approval of the Secretary,and incorporated into this grant agreement. 17. Construction Inspection and Approval. It will provide and maintain competent technical supervision at the construction site throughout the project to assure that the work conforms to the plans, specifications,and schedules approved by the Secretary for the project. It shall subject the construction work on any project contained in an approved project application to inspection and approval by the Secretary and such work shall be in accordance with regulations and procedures prescribed by the Secretary.Such regulations and procedures shall require such cost and progress reporting by the sponsor or sponsors of such project as the Secretary shall deem necessary. 18. Planning Projects. In carrying out planning projects: a. It will execute the project in accordance with the approved program narrative contained in the project application or with the modifications similarly approved. b. It will furnish the Secretary with such periodic reports as required pertaining to the planning project and planning work activities. c. It will include in all published material prepared in connection with the planning project a notice that the material was prepared under a grant provided by the United States. d. It will make such material available for examination by the public,and agrees that no material prepared with funds under this project shall be subject to copyright in the United States or any other country. e. It will give the Secretary unrestricted authority to publish,disclose, distribute, and otherwise use any of the material prepared in connection with this grant. f. It will grant the Secretary the right to disapprove the sponsor's employment of specific consultants and their subcontractors to do all or any part of this project as well as the right to disapprove the proposed scope and cost of professional services. g. It will grant the Secretary the right to disapprove the use of the sponsor's employees to do all or any part of the project. h. It understands and agrees that the Secretary's approval of this project grant or the Secretary's approval of any planning material developed as part of this grant does not constitute or imply any assurance or commitment on the part of the Secretary to approve any pending or future application for a Federal airport grant. 19. Operation and Maintenance. a. The airport and all facilities which are necessary to serve the aeronautical users of the airport, other than facilities owned or controlled by the United States, shall be operated at all times in a safe and serviceable condition and in accordance with the minimum standards as may be 15 March,2014 Original 3 - 06 - 0268 - 013 - 2016 required or prescribed by applicable Federal,state and local agencies for maintenance and operation. It will not cause or permit any activity or action thereon which would interfere with its use for airport purposes. It will suitably operate and maintain the airport and all facilities thereon or connected therewith,with due regard to climatic and flood conditions.Any proposal to temporarily close the airport for non-aeronautical purposes must first be approved by the Secretary. In furtherance of this assurance,the sponsor will have in effect arrangements for- 1) Operating the airport's aeronautical facilities whenever required; 2) Promptly marking and lighting hazards resulting from airport conditions, including temporary conditions; and 3) Promptly notifying airmen of any condition affecting aeronautical use of the airport. Nothing contained herein shall be construed to require that the airport be operated for aeronautical use during temporary periods when snow,flood or other climatic conditions interfere with such operation and maintenance. Further, nothing herein shall be construed as requiring the maintenance, repair, restoration,or replacement of any structure or facility which is substantially damaged or destroyed due to an act of God or other condition or circumstance beyond the control of the sponsor. b. It will suitably operate and maintain noise compatibility program items that it owns or controls upon which Federal funds have been expended. 20. Hazard Removal and Mitigation. It will take appropriate action to assure that such terminal airspace as is required to protect instrument and visual operations to the airport(including established minimum flight altitudes) will be adequately cleared and protected by removing, lowering, relocating, marking,or lighting or otherwise mitigating existing airport hazards and by preventing the establishment or creation of future airport hazards. 21. Compatible Land Use. It will take appropriate action,to the extent reasonable, including the adoption of zoning laws,to restrict the use of land adjacent to or in the immediate vicinity of the airport to activities and purposes compatible with normal airport operations,including landing and takeoff of aircraft. In addition, if the project is for noise compatibility program implementation, it will not cause or permit any change in land use,within its jurisdiction,that will reduce its compatibility,with respect to the airport,of the noise compatibility program measures upon which Federal funds have been expended. 22. Economic Nondiscrimination. a. It will make the airport available as an airport for public use on reasonable terms and without unjust discrimination to all types, kinds and classes of aeronautical activities, including commercial aeronautical activities offering services to the public at the airport. b. In any agreement,contract, lease,or other arrangement under which a right or privilege at the airport is granted to any person,firm,or corporation to conduct or to engage in any aeronautical activity for furnishing services to the public at the airport,the sponsor will insert and enforce provisions requiring the contractor to- 1) furnish said services on a reasonable,and not unjustly discriminatory, basis to all users thereof,and 2) charge reasonable,and not unjustly discriminatory, prices for each unit or service, 16 March,2014 Original 3 -06 - 0268 - 013 - 2016 provided that the contractor may be allowed to make reasonable and nondiscriminatory discounts, rebates,or other similar types of price reductions to volume purchasers. a.) Each fixed-based operator at the airport shall be subject to the same rates,fees, rentals, and other charges as are uniformly applicable to all other fixed-based operators making the same or similar uses of such airport and utilizing the same or similar facilities. b.)Each air carrier using such airport shall have the right to service itself or to use any fixed-based operator that is authorized or permitted by the airport to serve any air carrier at such airport. c.) Each air carrier using such airport(whether as a tenant, non-tenant,or subtenant of another air carrier tenant)shall be subject to such nondiscriminatory and substantially comparable rules, regulations, conditions, rates,fees, rentals,and other charges with respect to facilities directly and substantially related to providing air transportation as are applicable to all such air carriers which make similar use of such airport and utilize similar facilities,subject to reasonable classifications such as tenants or non-tenants and signatory carriers and non-signatory carriers. Classification or status as tenant or signatory shall not be unreasonably withheld by any airport provided an air carrier assumes obligations substantially similar to those already imposed on air carriers in such classification or status. d.)It will not exercise or grant any right or privilege which operates to prevent any person,firm,or corporation operating aircraft on the airport from performing any services on its own aircraft with its own employees [including, but not limited to maintenance, repair,and fueling] that it may choose to perform. e.)In the event the sponsor itself exercises any of the rights and privileges referred to in this assurance,the services involved will be provided on the same conditions as would apply to the furnishing of such services by commercial aeronautical service providers authorized by the sponsor under these provisions. f.) The sponsor may establish such reasonable, and not unjustly discriminatory, conditions to be met by all users of the airport as may be necessary for the safe and efficient operation of the airport. g.)The sponsor may prohibit or limit any given type, kind or class of aeronautical use of the airport if such action is necessary for the safe operation of the airport or necessary to serve the civil aviation needs of the public. 23. Exclusive Rights. It will permit no exclusive right for the use of the airport by any person providing,or intending to provide,aeronautical services to the public. For purposes of this paragraph,the providing of the services at an airport by a single fixed-based operator shall not be construed as an exclusive right if both of the following apply: a. It would be unreasonably costly, burdensome,or impractical for more than one fixed-based operator to provide such services, and b. If allowing more than one fixed-based operator to provide such services would require the reduction of space leased pursuant to an existing agreement between such single fixed-based operator and such airport. It further agrees that it will not,either directly or indirectly,grant or permit any person,firm,or corporation,the exclusive right at the airport to conduct any aeronautical activities, including, but not limited to charter flights, pilot training,aircraft 17 March,2014 Original 3 -06-0268 - 013 - 2016 rental and sightseeing,aerial photography,crop dusting,aerial advertising and surveying, air carrier operations, aircraft sales and services,sale of aviation petroleum products whether or not conducted in conjunction with other aeronautical activity, repair and maintenance of aircraft,sale of aircraft parts, and any other activities which because of their direct relationship to the operation of aircraft can be regarded as an aeronautical activity,and that it will terminate any exclusive right to conduct an aeronautical activity now existing at such an airport before the grant of any assistance under Title 49, United States Code. 24. Fee and Rental Structure. It will maintain a fee and rental structure for the facilities and services at the airport which will make the airport as self-sustaining as possible under the circumstances existing at the particular airport,taking into account such factors as the volume of traffic and economy of collection. No part of the Federal share of an airport development,airport planning or noise compatibility project for which a grant is made under Title 49, United States Code,the Airport and Airway Improvement Act of 1982,the Federal Airport Act or the Airport and Airway Development Act of 1970 shall be included in the rate basis in establishing fees, rates,and charges for users of that airport. 25. Airport Revenues. a. All revenues generated by the airport and any local taxes on aviation fuel established after December 30, 1987,will be expended by it for the capital or operating costs of the airport;the local airport system;or other local facilities which are owned or operated by the owner or operator of the airport and which are directly and substantially related to the actual air transportation of passengers or property;or for noise mitigation purposes on or off the airport.The following exceptions apply to this paragraph: 1) If covenants or assurances in debt obligations issued before September 3, 1982, by the owner or operator of the airport,or provisions enacted before September 3, 1982, in governing statutes controlling the owner or operator's financing, provide for the use of the revenues from any of the airport owner or operator's facilities, including the airport,to support not only the airport but also the airport owner or operator's general debt obligations or other facilities,then this limitation on the use of all revenues generated by the airport(and, in the case of a public airport, local taxes on aviation fuel)shall not apply. 2) If the Secretary approves the sale of a privately owned airport to a public sponsor and provides funding for any portion of the public sponsor's acquisition of land,this limitation on the use of all revenues generated by the sale shall not apply to certain proceeds from the sale. This is conditioned on repayment to the Secretary by the private owner of an amount equal to the remaining unamortized portion (amortized over a 20-year period)of any airport improvement grant made to the private owner for any purpose other than land acquisition on or after October 1, 1996, plus an amount equal to the federal share of the current fair market value of any land acquired with an airport improvement grant made to that airport on or after October 1, 1996. 3) Certain revenue derived from or generated by mineral extraction, production, lease,or other means at a general aviation airport(as defined at Section 47102 of title 49 United States Code), if the FAA determines the airport sponsor meets the requirements set forth in Sec.813 of Public Law 112-95. a.) As part of the annual audit required under the Single Audit Act of 1984,the sponsor will direct that the audit will review,and the resulting audit report will provide an opinion concerning,the use of airport revenue and taxes in paragraph (a), and indicating whether funds paid or transferred to the owner or operator are paid or transferred in a 18 March,2014 Original 3 -06-0268-013 - 2016 manner consistent with Title 49, United States Code and any other applicable provision of law, including any regulation promulgated by the Secretary or Administrator. b.)Any civil penalties or other sanctions will be imposed for violation of this assurance in accordance with the provisions of Section 47107 of Title 49, United States Code. 26. Reports and Inspections. It will: a. submit to the Secretary such annual or special financial and operations reports as the Secretary may reasonably request and make such reports available to the public; make available to the public at reasonable times and places a report of the airport budget in a format prescribed by the Secretary; b. for airport development projects, make the airport and all airport records and documents affecting the airport, including deeds, leases,operation and use agreements, regulations and other instruments,available for inspection by any duly authorized agent of the Secretary upon reasonable request; c. for noise compatibility program projects, make records and documents relating to the project and continued compliance with the terms,conditions,and assurances of this grant agreement including deeds, leases, agreements, regulations, and other instruments, available for inspection by any duly authorized agent of the Secretary upon reasonable request; and d. in a format and time prescribed by the Secretary, provide to the Secretary and make available to the public following each of its fiscal years,an annual report listing in detail: 1) all amounts paid by the airport to any other unit of government and the purposes for which each such payment was made; and 2) all services and property provided by the airport to other units of government and the amount of compensation received for provision of each such service and property. 27. Use by Government Aircraft. It will make available all of the facilities of the airport developed with Federal financial assistance and all those usable for landing and takeoff of aircraft to the United States for use by Government aircraft in common with other aircraft at all times without charge,except, if the use by Government aircraft is substantial, charge may be made for a reasonable share, proportional to such use,for the cost of operating and maintaining the facilities used. Unless otherwise determined by the Secretary,or otherwise agreed to by the sponsor and the using agency, substantial use of an airport by Government aircraft will be considered to exist when operations of such aircraft are in excess of those which, in the opinion of the Secretary,would unduly interfere with use of the landing areas by other authorized aircraft,or during any calendar month that— a. by gross weights of such aircraft) is in excess of five million pounds Five (5)or more Government aircraft are regularly based at the airport or on land adjacent thereto; or b. The total number of movements(counting each landing as a movement)of Government aircraft is 300 or more, or the gross accumulative weight of Government aircraft using the airport(the total movement of Government aircraft multiplied. 28. Land for Federal Facilities. It will furnish without cost to the Federal Government for use in connection with any air traffic control or air navigation activities,or weather-reporting and communication activities related to air traffic control, any areas of land or water,or estate therein,or rights in buildings of the sponsor as the Secretary considers necessary or desirable for construction,operation, and maintenance at 19 March,2014 Original 3 -06-0268 - 013 - 2016 Federal expense of space or facilities for such purposes. Such areas or any portion thereof will be made available as provided herein within four months after receipt of a written request from the Secretary. 29. Airport Layout Plan. a. It will keep up to date at all times an airport layout plan of the airport showing: 1) boundaries of the airport and all proposed additions thereto,together with the boundaries of all offsite areas owned or controlled by the sponsor for airport purposes and proposed additions thereto; 2) the location and nature of all existing and proposed airport facilities and structures(such as runways,taxiways,aprons,terminal buildings, hangars and roads), including all proposed extensions and reductions of existing airport facilities; 3) the location of all existing and proposed nonaviation areas and of all existing improvements thereon; and 4) all proposed and existing access points used to taxi aircraft across the airport's property boundary. Such airport layout plans and each amendment, revision,or modification thereof,shall be subject to the approval of the Secretary which approval shall be evidenced by the signature of a duly authorized representative of the Secretary on the face of the airport layout plan.The sponsor will not make or permit any changes or alterations in the airport or any of its facilities which are not in conformity with the airport layout plan as approved by the Secretary and which might, in the opinion of the Secretary, adversely affect the safety, utility or efficiency of the airport. a.) If a change or alteration in the airport or the facilities is made which the Secretary determines adversely affects the safety, utility,or efficiency of any federally owned, leased,or funded property on or off the airport and which is not in conformity with the airport layout plan as approved by the Secretary,the owner or operator will,if requested, by the Secretary(1) eliminate such adverse effect in a manner approved by the Secretary;or(2) bear all costs of relocating such property(or replacement thereof) to a site acceptable to the Secretary and all costs of restoring such property(or replacement thereof)to the level of safety, utility,efficiency,and cost of operation existing before the unapproved change in the airport or its facilities except in the case of a relocation or replacement of an existing airport facility due to a change in the Secretary's design standards beyond the control of the airport sponsor. 30. Civil Rights. It will promptly take any measures necessary to ensure that no person in the United States shall, on the grounds of race, creed,color, national origin,sex,age,or disability be excluded from participation in, be denied the benefits of,or be otherwise subjected to discrimination in any activity conducted with, or benefiting from,funds received from this grant. a. Using the definitions of activity,facility and program as found and defined in§§21.23 (b)and 21.23 (e)of 49 CFR§21,the sponsor will facilitate all programs,operate all facilities,or conduct all programs in compliance with all non-discrimination requirements imposed by,or pursuant to these assurances. b. Applicability 1) Programs and Activities. If the sponsor has received a grant(or other federal assistance) for any of the sponsor's program or activities,these requirements extend to all of the 20 March,2014 Original 3 -06- 0268 - 013 - 2016 sponsor's programs and activities. 2) Facilities.Where it receives a grant or other federal financial assistance to construct, expand, renovate, remodel, alter or acquire a facility,or part of a facility,the assurance extends to the entire facility and facilities operated in connection therewith. 3) Real Property. Where the sponsor receives a grant or other Federal financial assistance in the form of,or for the acquisition of real property or an interest in real property,the assurance will extend to rights to space on,over, or under such property. c. Duration. The sponsor agrees that it is obligated to this assurance for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide,or is in the form of, personal property,or real property,or interest therein,or structures or improvements thereon, in which case the assurance obligates the sponsor,or any transferee for the longer of the following periods: 1) So long as the airport is used as an airport,or for another purpose involving the provision of similar services or benefits; or 2) So long as the sponsor retains ownership or possession of the property. d. Required Solicitation Language. It will include the following notification in all solicitations for bids, Requests For Proposals for work, or material under this grant agreement and in all proposals for agreements, including airport concessions, regardless of funding source: "The(Name of Sponsor), in accordance with the provisions of Title VI of the Civil Rights Act of 1964(78 Stat. 252,42 U.S.C. §§2000d to 2000d-4)and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises and airport concession disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race,color, or national origin in consideration for an award." e. Required Contract Provisions. 1) It will insert the non-discrimination contract clauses requiring compliance with the acts and regulations relative to non-discrimination in Federally-assisted programs of the DOT, and incorporating the acts and regulations into the contracts by reference in every contract or agreement subject to the non-discrimination in Federally-assisted programs of the DOT acts and regulations. 2) It will include a list of the pertinent non-discrimination authorities in every contract that is subject to the non-discrimination acts and regulations. 3) It will insert non-discrimination contract clauses as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use,or improvements thereon or interest therein to a sponsor. 4) It will insert non-discrimination contract clauses prohibiting discrimination on the basis of race, color, national origin,creed, sex,age,or handicap as a covenant running with the land, in any future deeds, leases, license, permits, or similar instruments entered into by the sponsor with other parties: a.) For the subsequent transfer of real property acquired or improved under the applicable activity, project,or program;and 21 March,2014 H C Original 3 -06-0268 - 013 - 2016 b.)For the construction or use of,or access to,space on,over,or under real property acquired or improved under the applicable activity, project,or program. f, It will provide for such methods of administration for the program as are found by the Secretary to give reasonable guarantee that it,other recipients, sub-recipients,sub-grantees, contractors,subcontractors,consultants,transferees,successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the acts,the regulations,and this assurance. g.. It agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the acts,the regulations, and this assurance. 31. Disposal of Land. a. For land purchased under a grant for airport noise compatibility purposes, including land serving as a noise buffer, it will dispose of the land,when the land is no longer needed for such purposes,at fair market value,at the earliest practicable time.That portion of the proceeds of such disposition which is proportionate to the United States'share of acquisition of such land will be,at the discretion of the Secretary, (1) reinvested in another project at the airport,or(2) transferred to another eligible airport as prescribed by the Secretary. The Secretary shall give preference to the following, in descending order, (1) reinvestment in an approved noise compatibility project,(2) reinvestment in an approved project that is eligible for grant funding under Section 47117(e)of title 49 United States Code,(3) reinvestment in an approved airport development project that is eligible for grant funding under Sections 47114,47115,or 47117 of title 49 United States Code, (4)transferred to an eligible sponsor of another public airport to be reinvested in an approved noise compatibility project at that airport,and (5) paid to the Secretary for deposit in the Airport and Airway Trust Fund. If land acquired under a grant for noise compatibility purposes is leased at fair market value and consistent with noise buffering purposes,the lease will not be considered a disposal of the land. Revenues derived from such a lease may be used for an approved airport development project that would otherwise be eligible for grant funding or any permitted use of airport revenue. b. For land purchased under a grant for airport development purposes(other than noise compatibility), it will,when the land is no longer needed for airport purposes,dispose of such land at fair market value or make available to the Secretary an amount equal to the United States' proportionate share of the fair market value of the land. That portion of the proceeds of such disposition which is proportionate to the United States'share of the cost of acquisition of such land will, (1) upon application to the Secretary, be reinvested or transferred to another eligible airport as prescribed by the Secretary. The Secretary shall give preference to the following, in descending order: (1) reinvestment in an approved noise compatibility project, (2) reinvestment in an approved project that is eligible for grant funding under Section 47117(e) of title 49 United States Code, (3) reinvestment in an approved airport development project that is eligible for grant funding under Sections 47114,47115,or 47117 of title 49 United States Code, (4)transferred to an eligible sponsor of another public airport to be reinvested in an approved noise compatibility project at that airport, and (5) paid to the Secretary for deposit in the Airport and Airway Trust Fund. c. Land shall be considered to be needed for airport purposes under this assurance if(1) it may be needed for aeronautical purposes(including runway protection zones)or serve as noise buffer land,and (2)the revenue from interim uses of such land contributes to the financial self-sufficiency of the airport. Further, land purchased with a grant received by an airport operator or owner before December 31, 1987,will be considered to be needed for airport purposes if the Secretary or Federal agency making such grant before December 31, 1987,was 22 March,2014 Original 3 -06 -0268- 013 - 2016 notified by the operator or owner of the uses of such land,did not object to such use,and the land continues to be used for that purpose,such use having commenced no later than December 15, 1989. d. Disposition of such land under(a) (b) or(c)will be subject to the retention or reservation of any interest or right therein necessary to ensure that such land will only be used for purposes which are compatible with noise levels associated with operation of the airport. 32. Engineering and Design Services. It will award each contract,or sub-contract for program management,construction management, planning studies,feasibility studies, architectural services, preliminary engineering, design, engineering,surveying, mapping or related services with respect to the project in the same manner as a contract for architectural and engineering services is negotiated under Title IX of the Federal Property and Administrative Services Act of 1949 or an equivalent qualifications-based requirement prescribed for or by the sponsor of the airport. 33. Foreign Market Restrictions. It will not allow funds provided under this grant to be used to fund any project which uses any product or service of a foreign country during the period in which such foreign country is listed by the United States Trade Representative as denying fair and equitable market opportunities for products and suppliers of the United States in procurement and construction. 34. Policies,Standards,and Specifications. It will carry out the project in accordance with policies, standards, and specifications approved by the Secretary including, but not limited to,the advisory circulars listed in the Current FAA Advisory Circulars for AIP projects,dated December 31, 2015 and included in this grant, and in accordance with applicable state policies,standards, and specifications approved by the Secretary. 35. Relocation and Real Property Acquisition. a. It will be guided in acquiring real property,to the greatest extent practicable under State law, by the land acquisition policies in Subpart B of 49 CFR Part 24 and will pay or reimburse property owners for necessary expenses as specified in Subpart B. b. It will provide a relocation assistance program offering the services described in Subpart C and fair and reasonable relocation payments and assistance to displaced persons as required in Subpart D and E of 49 CFR Part 24. c. It will make available within a reasonable period of time prior to displacement,comparable replacement dwellings to displaced persons in accordance with Subpart E of 49 CFR Part 24. 36. Access By Intercity Buses. The airport owner or operator will permit,to the maximum extent practicable, intercity buses or other modes of transportation to have access to the airport; however, it has no obligation to fund special facilities for intercity buses or for other modes of transportation. 37. Disadvantaged Business Enterprises. The sponsor shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any DOT-assisted contract covered by 49 CFR Part 26,or in the award and performance of any concession activity contract covered by 49 CFR Part 23. In addition,the sponsor shall not discriminate on the basis of race, color, national origin or sex in the administration of its DBE and ACDBE programs or the requirements of 49 CFR Parts 23 and 26.The sponsor shall take all necessary and reasonable steps under 49 CFR Parts 23 and 26 to ensure 23 March,2014 6 C Original 3 -06 - 0268 -013 - 2016 nondiscrimination in the award and administration of DOT-assisted contracts, and/or concession contracts. The sponsor's DBE and ACDBE programs,as required by 49 CFR Parts 26 and 23, and as approved by DOT,are incorporated by reference in this agreement. Implementation of these programs is a legal obligation and failure to carry out its terms shall be treated as a violation of this agreement. Upon notification to the sponsor of its failure to carry out its approved program,the Department may impose sanctions as provided for under Parts 26 and 23 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1936(31 U.S.C. 3801). 38. Hangar Construction. If the airport owner or operator and a person who owns an aircraft agree that a hangar is to be constructed at the airport for the aircraft at the aircraft owner's expense,the airport owner or operator will grant to the aircraft owner for the hangar a long term lease that is subject to such terms and conditions on the hangar as the airport owner or operator may impose. 39, Competitive Access. a. If the airport owner or operator of a medium or large hub airport(as defined in section 47102 of title 49, U.S.C.) has been unable to accommodate one or more requests by an air carrier for access to gates or other facilities at that airport in order to allow the air carrier to provide service to the airport or to expand service at the airport,the airport owner or operator shall transmit a report to the Secretary that- 1) Describes the requests; 2) Provides an explanation as to why the requests could not be accommodated;and 3) Provides a time frame within which, if any,the airport will be able to accommodate the requests. b. Such report shall be due on either February 1 or August 1 of each year if the airport has been unable to accommodate the request(s) in the six month period prior to the applicable due date. 24 March,2014 Original 3 -06 -0268 -013 - 2016 ;40''&11"x, �= FAA Auriza Airports orts o \-�/ o NIS RP Current FAA Advisory Circulars Required for Use in AIP Funded and PFC Approved Projects Updated: 12/31/2015 View the most current versions of these ACs and any associated changes at: http://www.faa.sov/airports/resources/advisorycirculars NUMBER TITLE 70/7460-1L Obstruction Marking and Lighting 150/5020-1 Noise Control and Compatibility Planning for Airports 150/5070-6B Airport Master Plans Changes 1-2 150/5070-7 The Airport System Planning Process Change 1 150/5100-13B Development of State Standards for Nonprimary it s 150/5200-28E Notices to Airmen (NOTAMS)for Airport perators 150/5200-30C Airport Winter Safety And Operations Change 1 150/5200-31C Airport Emergency Plan Changes 1-2 150/5210-5D Painting, Marking, and Lighting of Vehicles Used on an Airport 150/5210-7D Aircraft Rescue and Fire Fighting Communications 150/5210-13C Airport Water Rescue Plans and Equipment 150/5210-14B Aircraft Rescue Fire Fighting Equipment,Tools and Clothing 150/5210-15A Aircraft Rescue and Firefighting Station Building Design 150/5210-18A Systems for Interactive Training of Airport Personnel 25 FAA Advisory Circulars Required for Use AIP Funded and PFC Approved Projects Updated 12/31/2015 Original 3 -06-0268 -013 - 2016 NUMBER TITLE 150/5210-19A Driver's Enhanced Vision System (DEVS) Ground Vehicle Operations on Airports 150/5220-10E Guide Specification for Aircraft Rescue and Fire Fighting(ARFF)Vehicles 150/5220-16D Automated Weather Observing Systems (AWOS)for Non-Federal Applications 150/5220-17B Aircraft Rescue and Fire Fighting(ARFF)Training Facilities 150/5220-18A Buildings for Storage and Maintenance of Airport Snow and Ice Control Equipment and Materials 150/5220-20A Airport Snow and Ice Control Equipment 150/5220-21C Aircraft Boarding Equipment 150/5220-22B Engineered Materials Arresting Systems(EMAS)for Aircraft Overruns 150/5220-23 Frangible Connections 150/5220-24 Foreign Object Debris Detection Equipment 150/5220-25 Airport Avian Radar Systems 150/5220-26 Airport Ground Vehicle Automatic Dependent Surveillance-Broadcast(ADS-B) Change 1 Out Squitter Equipment 150/5300-7B FAA Policy on Facility Relocations Occasioned by Airport Improvements of Changes 150/5300-13A Airport Design Change 1 150/5300-14C Design of Aircraft Deicing Facilities 150/5300-16A General Guidance and Specifications for Aeronautical Surveys: Establishment of Geodetic Control and Submission to the National Geodetic Survey 150/5300-17C Standards for Using Remote Sensing Technologies in Airport Surveys 150/5300-18C Survey and Data Standards for Submission of Aeronautical Data Using Airports GIS 150/5300-18B General Guidance and Specifications for Submission of Aeronautical Surveys to Change 1 NGS: Field Data Collection and Geographic Information System (GIS)Standards 150/5320-5D Airport Drainage Design 150/5320-6E Airport Pavement Design and Evaluation 26 FAA Advisory Circulars Required for Use AIP Funded and PFC Approved Projects Updated 12/31/2015 Original 3 -06 -0268 -013 - 2016 NUMBER TITLE 150/5320-12C Measurement, Construction, and Maintenance of Skid Resistant Airport Changes 1-8 Pavement Surfaces 150/5320-15A Management of Airport Industrial Waste 150/5235-4B Runway Length Requirements for Airport Design 150/5335-5C Standardized Method of Reporting Airport Pavement Strength-PCN 150/5340-1L Standards for Airport Markings 150/5340-5D Segmented Circle Airport Marker System 150/5340-18F Standards for Airport Sign Systems 150/5340-26C Maintenance of Airport Visual Aid Facilities 150/5340-30H Design and Installation Details for Airport Visual Aids 150/5345-3G Specification for L-821, Panels for the Control of Airport Lighting 150/5345-5B Circuit Selector Switch 150/5345-7F Specification for L-824 Underground Electrical Cable for Airport Lighting Circuits 150/5345-10H Specification for Constant Current Regulators and Regulator Monitors 150/5345-12F Specification for Airport and Heliport Beacons 150/5345-13B Specification for L-841 Auxiliary Relay Cabinet Assembly for Pilot Control of Airport Lighting Circuits 150/5345-26D FAA Specification For L-823 Plug and Receptacle, Cable Connectors 150/5345-27E Specification for Wind Cone Assemblies 150/5345-28G Precision Approach Path Indicator(PAPI)Systems 150/5345-39D Specification for L-853, Runway and Taxiway Retro reflective Markers 150/5345-42H Specification for Airport Light Bases,Transformer Housings,Junction Boxes, and Accessories 150/5345-43G Specification for Obstruction Lighting Equipment 150/5345-44K Specification for Runway and Taxiway Signs 150/5345-45C Low-Impact Resistant(LIR)Structures 27 FAA Advisory Circulars Required for Use AIP Funded and PFC Approved Projects Updated 12/31/2015 � d � Original 3 06-0268 -013 - 2016 NUMBER TITLE 150/5345-46D Specification for Runway and Taxiway Light Fixtures 150/5345-47C Specification for Series to Series Isolation Transformers for Airport Lighting Systems 150/5345-49C Specification L-854, Radio Control Equipment 150/5345-50B Specification for Portable Runway and Taxiway Lights 150/5345-51B Specification for Discharge-Type Flashing Light Equipment 150/5345-52A Generic Visual Glideslope Indicators(GVGI) 150/5345-53D Airport Lighting Equipment Certification Program 150/5345-54B Specification for L-884, Power and Control Unit for Land and Hold Short Lighting Systems 150/5345-55A Specification for L-893, Lighted Visual Aid to Indicate Temporary Runway Closure 150/5345-56B Specification for L-890 Airport Lighting Control and Monitoring System (ALCMS) 150/5360-12F Airport Signing and Graphics 150/5360-13 Planning and Design Guidelines for Airport Terminal Facilities Change 1 150/5360-14 Access to Airports By Individuals With Disabilities 150/5370-2F Operational Safety on Airports During Construction 150/5370-1OG Standards for Specifying Construction of Airports 150/5370-11B Use of Nondestructive Testing in the Evaluation of Airport Pavements 150/5370-13A Off-Peak Construction of Airport Pavements Using Hot-Mix Asphalt 150/5370-15B Airside Applications for Artificial Turf 150/5370-16 Rapid Construction of Rigid (Portland Cement Concrete)Airfield Pavements 150/5370-17 Airside Use of Heated Pavement Systems 150/5380-6C Guidelines and Procedures for Maintenance of Airport Pavements 150/5380-9 Guidelines and Procedures for Measuring Airfield Pavement Roughness 150/5390-2C Heliport Design 28 FAA Advisory Circulars Required for Use AlP Funded and PFC Approved Projects Updated 12/31/2015 Original 3 -06- 0268-013 - 2016 NUMBER TITLE • 150/5395-1A Seaplane Bases 29 FAA Advisory Circulars Required for Use AIP Funded and PFC Approved Projects Updated 12/31/2015 • Original 3 -06-0268 - 013 - 2016 THE FOLLOWING ADDITIONAL APPLY TO AIP PROJECTS ONLY Updated: 12/31/2015 NUMBER TITLE 150/5100-14E, Architectural, Engineering,and Planning Consultant Services for Airport Grant Change 1 Projects 150/5100-17 Land Acquisition and Relocation Assistance for Airport Improvement Program Changes 1-6 Assisted Projects 150/5300-15A Use of Value Engineering for Engineering Design of Airports Grant Projects 150/5320-17A Airfield Pavement Surface Evaluation and Rating(PASER) Manuals 150/5370-12B Quality Management for Federally Funded Airport Construction Projects 150/5380-6C Guidelines and Procedures for Maintenance of Airport Pavements 150/5380-7B Airport Pavement Management Program 150/5380-9 Guidelines and Procedures for Measuring Airfield Pavement Roughness 30 12/31/2015 . ITEM NO.: 7d MEETING DATE: _July 6, 2016 City of'ukJah AGENDA SUMMARY REPORT SUBJECT: AUTHORIZATION FOR CITY MANAGER TO NEGOTIATE AND EXECUTE VISIT UKIAH (TRANSIENT OCCUPANCY TAX PROGRAM) CONTRACT WITH SUNSET MAGAZINE IN AMOUNT OF $32,190, TO BE PAID OUT OF MEASURE X FUNDS (LODGING BED TAX) Summary: The Visit Ukiah Task Force is recommending approval of an advertising contract with Sunset Magazine. Visit Ukiah has partnered with Sunset since 2011, generating over 10,000 reader requests for additional information about Ukiah. The contract would be paid for entirely from Measure X funds, which is the bed tax paid by visitors in Ukiah lodging establishments. Background: Visit Ukiah has been advertising in Sunset Magazine since 2011 with much success; research supports that Sunset Magazine reaches the target visitor demographic for Visit Ukiah. To date, that advertising has resulted in nearly 10,000 reader requests for additional information about Ukiah and thousands more website visits and phone calls. The requests are fulfilled by staff at the Ukiah Visitor Center and include a personalized cover letter with up-to-date event information, brochures, and the Grace Hudson Museum rack card. Since advertising with Sunset, community event attendance is up significantly. Even more impressive is the bed tax revenue since 2011, which is up roughly 77%. (An analysis of other Transient Occupancy Tax (TOT) data statewide confirms that this increase is far above average.) Other benefits of the Sunset advertising contract include access to the magazine's extensive marketing and demographic data, "value added" components including free website listings and free magazine ads, and a greater likelihood that the Ukiah area will be featured within the content of the magazine. (Since 2011, the Ukiah area has been featured in Sunset magazine at least four times.) The reader requests for information also serves to build Visit Ukiah's mailing list, which was nonexistent prior to the City assuming administration of the program in March of 2011. Additionally, an advertising contract ensures that Ukiah will be eligible to participate in Sunset Celebration Weekend, where Visit Ukiah staffs a booth. For an example of a recent ad, please see attachment 1. This ad was featured in the May 2016 issue and was re-printed at no cost in the special Summer Trips issue. Visitor spending provides a significant economic boost for the Ukiah area. In 2015, travel spending in Mendocino County amounted to nearly $375 million, supporting approximately 6,000 jobs. Countywide, Continued on Page 2 RECOMMENDED ACTION(S): Authorize the City Manager to negotiate and execute an advertising contract with Sunset Magazine in the amount of$32,190, to be paid from Measure X funds (lodging bed tax). ALTERNATIVES: N/A Citizens advised: Visit Ukiah Task Force Requested by: Visit Ukiah Task Force Prepared by: Shannon Riley, Senior Management Analyst Coordinated with: Visit Ukiah Task Force Presenter: Shannon Riley, Senior Management Analyst Attachment: 1. May 2016 Sunset Magazine ad COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance: Note:Please write Agreement No,in upper right corner of agreement when drafted. Approved: Sag: Sangia �a o, City Manager Page 2 of 2 the visitor-generated taxable sales represent 10.4% of the total sales tax. (Dean Runyan Associates, California Travel Impacts by County 1992-2015.) Discussion: Based on the prior successful marketing programs with Sunset,the Visit Ukiah staff and Task Force recommend entering into another contract spanning August 2016 through May 2017 in the amount of$32,190. The proposed contract includes seven magazine ads and over$18,000 worth of value-added bonuses. The magazine issues will be strategically selected to maximize community benefit by capitalizing on events and attractions that promote lodging stays. At this time, Staff is recommending that the Council authorize the City Manager to negotiate and execute the August 2016-May 2017 partnership with Sunset Magazine. The proposed contract is consistent with prior contracts and with Visit Ukiah's mission statement and marketing plan. The Visit Ukiah program is paid for by Measure X funds (lodging bed tax). FISCAL IMPACT: Budgeted New Appropriation Budget Previous Amount in Source of Funds Account Number Amendment Contract or 15-16 FY (Title&No.) Required Purchase Order No. $35,365 N/A 75017110.52515 Yes ❑ No ® COU No. 1415- 210 611 I,1111,111llllll' Ntm -IR il TT 1114 Attachment 1 iimh,1%1 u1111111 1llllllllllllul I����c II'',,,II IIS II/ Ih PI W H III. E Ijl+2(Iuiuuo" ,ar��„ !IIIiiillli,III „ »II q lr`; „II i )Ilh q ,I iI 1i1110 Whether it's communion with nature, /iaiaiaiao/ nl Il u'i %rrrr//" r:111( I4 creative expression,or physical and i(I lii'jii11E l)111 1 �vl, spiritual rejuvenation,people who come to Ukiah are seeking an escape IIII I ai lllllil ;11111(, r from the usual.Two hours north of the San Francisco BayArea,Ukiah charms u you with its rich character,vineyards J�I, �I 11 II lIIII�II IIIV �"AY'�' wH1' S�}y" Mw I 1 j�a, and natural surroundings. / I1 w," I .; K',t " "�• ;w��MNamed California's best small all town , I I III '�, s and the sixth best in the entire country, t r✓ !uu ,� , " v u a µwI ro N ,�1lfl1l"'ry ;w , r"!4IMp wo wMMv"»wwp"d,:lu, �r, 1 Ukiah beckons you to o explore all that hat th eit�I �� , �„,,,,,1„,5,11.1„1„',”' 1 " l I, I �` �; valley has to offer amidst their 300 days rl�4p@ W 1 1 Nr ref ' ) klu ' tMit of annual sunshine.4" .wI� I 1 r ,,id �,mwM .1 " 1Ukiah is the heart of the greenestt,na PIll ' u' ':11',°� wine region in America and is home to� 1 s'I � t " » » / , � ,, r"q� SI wr ;Cw industry pioneers like the nation's first �f� r (SII ro organic winery,the first carbon-neutral winery and renowned innovators in the " „ h"I riMq ", w•ml I ~t� i a� �1tl4��~I� �ur,..� y '� w microbrew industry. •• a Plan your visit around one of the many f � � a � "'^wnf " M �,* � "` year-round events and farm-to-table M "„ dinners that celebrate the local bounties p of organic food and wine,artisan olive oils and more. For rest and relaxation, w✓r,' "'r” N r, 4'a' e t Mp,,'w wY� n there are hot springs and statuesque i .,'1.00,,, ' "0* .y ,"0,,,,, 4.' , 14 y redwood groves,an international '1 C ''4'^ ' SII ua IY 1, � � Buddhist monastery withitsjeweled `� p r .0' hall of 10,000 Buddhas,and highly �,`" o " acclaimed fine dining. �: lad Experience nature you can touch, 41.' f 1, � � � v�� �i +Q'�lV V ' »� » ° M � " wines that will amaze,food that you'll I w , remember. The hospitality is genuine, '^ ,,"` y" 4, 9 the pace unhurried. Ukiah is the place +'" a`� � ,. �w �� »T w you didn't know you needed to visit, »�" " but will be glad you did. 00,1 M F !a mI y n� .l', '1 1I �1111111IIIIl/II In rr �„ 44 , ‘ 1 i'llJi xi ',: filllrl /III!!!llttrrrrrr,,,u mu For more information and a Vistt full' .,,!',.i..1...„.„.,,,,,,",,,,,,,,, » � t �w" I VI , , calendar of events, C1811.corn ' � .i'...",`,',";..01 � m see www.visitukiah.com wy" » » " / imulw "' Far put.Nearby -;IIor call the Ukiah Visitor Center at (707)467-5766 Sunset Ad2.indd 3 * 6/21/16 11:13 AM ITEM NO.: 7e MEETING DATE: July 6, 2016 Cit;',/ :,f AGENDA SUMMARY REPORT SUBJECT: NOTIFICATION OF SOFTWARE LICENSE RENEWAL FOR BOX, INC. IN THE AMOUNT OF $23,400 Summary: Staff is notifying City Council of the software license renewal from Box, Inc. in the amount of $23,400. Background: In 2012, the City of Ukiah began using Box, Inc. for cloud based storage services. Box is a cloud based enterprise platform utilized by the City for the storage, sharing and managing of electronic data/information. Box has since become an important resource platform utilized for data storage, sharing, and management. Box provides the City with unlimited data storage capacity. Box also provides collaborative workflow benefits, as well as providing the ability to access all information from offsite and mobile sources. Box provides the ability for internal and external information storage, development and exchange for employees, vendors, and the public. In addition, Box, Inc. is currently being fully utilized on the City of Ukiah website for information sharing including real time data updates. Furthermore, Box has completely replaced the File Transfer Protocol (FTP) site for the transfer and storage for large files to consultants, contractors (bid solicitations), and the public. Discussion: Box is a cloud based storage system for electronic data that provides a method for storage without having to pay for and maintain the infrastructure, security and backup for such storage. Furthermore, the data exchange/sharing and workflow benefits have proven to be valuable tools for the City. Box remains the best suited enterprise option for the City at this time. The renewal mirrors the renewal completed last year, which includes 65 users at $360 per user, per year, for a total renewal amount of$23,400. Funds are budgeted and available in the Information Technology software account 20922900.54320. FISCAL IMPACT: Budgeted New Appropriation Budget Previous Contract Amount in Source of Funds Account Number Amendment or Purchase Order 15-16 FY (Title & No.) Required No. $23,400 IT Software 20922900.54320 Yes ❑ No ® N/A RECOMMENDED ACTION(S): Receive notification of the purchase of the software license renewal from Box in the amount of$23,400. ALTERNATIVES: N/A Citizens advised: N/A Requested by: Sage Sangiacomo, City Manager Prepared by: Mary Horger, Purchasing Supervisor Coordinated with: Scott Shaver, I.T. Coordinator Presenter: Scott Shaver, I.T. Coordinator Attachment: N/A COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other RECORDS APPROVED: ❑ Agreement: ❑ Resolution: ❑ Ordinance: Note:Please write Agreement Noin upper right corner of agreement when drafted. Approved. 9,;.e Sa gi •mo, City Manager 4, .`�:= ITEM NO.: 11a MEETING DATE: . July 6, 2016 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: CONDUCT A PUBLIC HEARING TO CONSIDER AND APPROVE A RESOLUTION AUTHORIZING THE SUBMITTAL OF A 2016 STATE COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION; AND APPROVAL OF CORRESPONDING BUDGET AMENDMENTS IF AWARDED THE GRANT Summary: Council is asked to conduct a public hearing to consider and approve a resolution authorizing the submittal of a 2016 State Community Development Block Grant (CDBG) application for community and economic development activities in Ukiah. Background and Description: The California Department of Housing and Community Development (HCD) released the 2016 CDBG Notice of Funding Availability (NOFA) on May 17, 2016. This is the fifth year of the CDBG "Super-NOFA" process that combines all CDBG eligible activities into one application. The City of Ukiah is eligible to apply for the 2016 funding round because more than 50% of the City's 2013 CDBG grant has been expended. 2016 CDBG applications are due to HCD July 27, 2016. State CDBG Citizen Participation regulations require a design phase public hearing to initiate the annual CDBG funding cycle. The design phase public hearing was held June 6, 2016. Regulations also require a public hearing to approve the submittal of the application to HCD. That is the purpose of this public hearing. Background on 2016 CDBG Super-NOFA The 2016 Super-NOFA provides approximately$27 million for funding year 2016, allocated as follows: 1. Economic Development (ED) Allocation - $8.2 million for ED activities, split 70/30 between Enterprise Fund activities and Over-the-Counter (OTC) activities. OTC applications are for large-scale economic development projects and submitted in a separate process outside the Super-NOFA application. 2. Community Development(CD)Allocation - $17 million for CD activities. 3. Colonia Allocation - $1.4 million. Colonia are non-entitlement jurisdictions within 150 miles of the California-Mexico border. The City of Ukiah is not eligible for this allocation. Continued on Page 2 RECOMMENDED ACTION(S): 1. Conduct a Public Hearing for approval of application submittal to the State Department of Housing and Community Development; 2. Approve a resolution authorizing the submittal of a 2016 State Community Development Block Grant Application and the City Manager to execute all related documents; and 3. Approve the corresponding budget amendments if the Grant is awarded. ALTERNATIVES: Provide alternate direction to staff Citizens advised: N/A Requested by: N/A Prepared by: Shannon Riley, Senior Management Analyst and Craig Schlatter, Community Development Coordinator Coordinated with: Sage Sangiacomo, City Manager Presenters: Shannon Riley, Senior Management Analyst and Craig Schlatter, Community Development Coordinator Attachments: 1. Resolution Approving the 2016 CDBG Application 2. City of Ukiah Relocation and Anti-Displacement Plan COUNCIL ACTION DATE: : U Approved ❑ Continued to ❑ Other RECORDS APPROVED: ❑ Agreement: ❑ Resolution: ❑ Ordinance: Note Please write Agreement No,in upper right corner of agreement when drafted. Approved: Sa• Sangiac• o, City Manager Page 2 of 4 4. Native American (NA)Allocation - $400,000 for non-federally recognized tribes within non-entitlement areas of the State. 5. Planning and Technical Assistance (PTA) activities - $1.2 million for both CD and ED PTA activities. The City of Ukiah can apply for a limited number of activities in up to three allocations as set forth in the Super-NOFA, for a total application amount not to exceed $2 million. All CDBG activities must meet one of three National Objectives, including 1) benefit to low- and moderate-income persons; 2) prevention or elimination of slums and blight; or 3) urgent need. The most commonly used National Objective is benefit to low- and moderate-income individuals and households (LMI). The LMI income limit is set annually by the U.S. Department of Housing and Urban Development as 80% or less of the Area Median Income by household size. Local Application Process The City of Ukiah contracts with the Community Development Commission of Mendocino County (CDC) to administer the CDBG Program for the City. To solicit public input and identify community and economic development priorities, the CDC has developed a local application process in cooperation with the City. Local applications were due from community and economic development stakeholders by June 16, 2016. The CDC received two applications in response to this year's CDBG local application process—from West Company and North Coast Opportunities. An additional request came in from CDC after the deadline. The CDC also worked directly with City staff on two City priority programs and one supplemental activity. CDC staff then scored applications based on criteria in the Super-NOFA and made recommendations to City staff as to which projects were anticipated to be most competitive. Details are below. Definitions: "Anticipated Score" is CDC's projected scoring for each activity based on the 2016 CDBG Super-NOFA scoring criteria. "CDC Analysis" was provided by Craig Schlatter at CDC and based on CDC's experience regarding activities HCD has awarded in the past, as well as direction provided in the 2016 CDBG Super-NOFA. "City Staff Recommendation to Council" is the decision made by Senior Management Analyst Shannon Riley on what activities staff recommends to Council. 1. Request from West Company for $200,000 to fund Microenterprise Technical Assistance Program • Anticipated Score = 655 out of 1000 • CDC Analysis: CDC recommends approval, provided that microenterprise technical assistance services will lead to a new small business start-up or small business retention project. The CDC also recommends a combo business assistance/microenterprise services program to maximize economic development activities in the City. • City Staff Recommendation to Council: Approve Application from West Company as Submitted. 2. City of Ukiah $300,000 Business Assistance Program • Anticipated score = 670 out of 1000 • CDC Analysis: CDC recommends approval. The CDC also recommends a combo business assistance/microenterprise services program to maximize economic development activities in the City. • City Staff Recommendation to Council: Approve Business Assistance/Microenterprise Combo Program for$500,000. • The combo microenterprise/business assistance program has not been applied for by many jurisdictions in the last few years. It should have a good likelihood of being funded in 2016. Page 3 of 4 3. Request from North Coast Opportunities for$109,068 Community Gardens Project • Anticipated score = 660 out of 1000 • CDC Analysis: o Due to uncertainties about income qualification for beneficiaries, the CDC requested input from HCD staff and received the following response: "In general, public parks and gardens could be eligible as long as the project meets the Low/Mod Benefit National Objective. Sounds like the City would have a hard time documenting Low/Mod benefit." If the City cannot document that all community gardens' participants have incomes at or below 80% Area Median Income for their household size, the project is not an eligible CDBG activity. o Based on HCD input and the 2016 NOFA, this does not appear to be an eligible activity, and the CDC therefore cannot recommend it for funding. • City Staff Recommendation to Council: Do Not Approve. 4. City of Ukiah Housing Combo Program for$1,000,0000, consisting of$500,000 for Homeownership Assistance and $500,000 for Single-Unit Residential Rehabilitation • Anticipated score = 782.5 out of 1000 • CDC Analysis: o The City of Ukiah has had significant demand for Homeownership Assistance, also known as First Time Homebuyer, activities in past funding cycles. The program has been funded by a mixture of CDBG and Home Investment Partnership (HOME) grants for the last ten years. The program should score well this year. o The City of Ukiah's recently adopted Housing Element cited development of a residential rehabilitation program as one of its key goals. In addition, residential rehabilitation has been one of the most awarded CDBG activities. o Implementing a housing combo program allows flexibility to transfer funds between program activities and also creates and retains affordable housing opportunities for low- and moderate-income residents. CDC recommends the housing combo program. • City Staff Recommendation to Council: Approve City of Ukiah Housing Combo Program. 5. Request from CDC for$150,000 to fund Coordinated Entry Homeless Services • Anticipated score = 900 out of 1000 • CDC Analysis: o If awarded, CDC would issue a Request for Proposal (RFP)for a service provider to administer the coordinated entry homeless services. o Mendocino County is ranked #2 in the U.S. for number of homeless persons. If coordinated entry is not provided, an additional 140 families could lose housing. o This was the highest scoring program due to the severity of the issue and the ability of the program to address this issue. • City Staff Recommendation to Council:This item does not appear in the list of recommended activities for several reasons. The request did not include a formal application and was not received before the deadline. Additionally, this program is County-wide and has historically been funded through the County. Also, sources connected to this program have indicated that the County is highly likely to fund it again this year. At the writing of this report, Staff was unable to confirm that with the County. 6. City Staff also is recommending Council approve up to $38,000 in CDBG program income as a supplemental activity. Supplemental activities are not scored as part of the 2016 CDBG application. It is estimated that approximately $30,000 of the $38,000 in the Supplemental Activity may be utilized to fund emergency homeless services. Page 4 of 4 Staff Recommendation to Council The following is requested and included in the attached resolution (Attachment#1): City of Ukiah Single Unit Residential Housing Rehabilitation Program $ 390,854 Activity Delivery Single Unit Residential Housing RehabilitationProgram $ 74,262 General Administration—Single-Unit Residential Housing Rehabilitation Program $ 34,884 City of Ukiah Homeownership Assistance 'Program,; 430,663 Activity Delivery Homeownership Assistance Program $ 34,453 General Administration Homeownership Assista�n'ce'rPro ram 34 884 City of Ukiah Business Assistance Program $ 202,224 Activity,Delivery Business Assistance Program` " 30 334 General Administration—Business Assistance Program $ 17,442 City of Ukiah Mic'roenterpnse Program11.,f General Administration —Microenterprise Program $ 17,442 Total„Grant' Supplemental Activity— Public Services for Homeless Services funded by CDBG Program Income $ 38,000 Total Project„Amount '$1,538,,000 None of the activities in the application are likely to result in displacement. However, the City of Ukiah's Residential Anti-Displacement and Relocation Assistance Plan is included as Attachment#2. FISCAL IMPACT: Budgeted New Appropriation Budget Previous Amount in Source of Funds Account Number Amendment Contract or 15-16 FY (Title&No.) Required Purchase Order No. N/A N/A N/A Yes ❑ No ® N/A Attachment 1 RESOLUTION NO. 2016- RESOLUTION OF THE CITY OF UKIAH COUNCIL APPROVING AN APPLICATION FOR FUNDING AND THE EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS THERETO WITH THE STATE OF CALIFORNIA FOR THE PURPOSES OF THIS GRANT FROM THE 2016 FUNDING YEAR OF THE STATE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM WHEREAS, a Public Hearing was held pursuant to federal Citizen Participation requirements before the City Council on July 6, 2016, to receive public comment and consider an eligible application in response to the 2016 State CDBG Notice of Funding Availability (NOFA). NOW, THEREFORE, BE IT RESOLVED by the City of Ukiah Council as follows: SECTION 1: The City Council has reviewed and hereby approves an application for up to $1,500,000 for the following activities, to be implemented in City of Ukiah incorporated areas: City of Ukiah Single-Unit Residential Housing Rehabilitation Program $ 390,854 Activity Delivery— Single-Unit Residential Housing Rehabilitation Program $ 74,262 General Administration —Single-Unit Residential Housing Rehabilitation Program $ 34,884 City of Ukiah Homeownership Assistance Program $ 430,663 Activity Delivery— Homeownership Assistance Program $ 34,453 General Administration — Homeownership Assistance Program $ 34,884 City of Ukiah Business Assistance Program $ 202,224 Activity Delivery— Business Assistance Program $ 30,334 General Administration — Business Assistance Program $ 17,442 City of Ukiah Microenterprise Program $ 232,558 General Administration — Microenterprise Program $ 17,442 Total Grant $1,500,000 Supplemental Activity— Public Services for Homeless Services funded by CDBG Program Income $ 38,000 Total Project Amount $1,538,000 SECTION 2: The City has determined that federal Citizen Participation requirements were met during the development of this application. SECTION 3: The City hereby authorizes and directs the City Manager, or designees, to sign this application and act on the City's behalf in all matters pertaining to this application. SECTION 4: The City hereby approves the following Supplemental activities, to be funded during the expenditure period of the grant: Homeless Services Public Service Program SECTION 5: If the application is approved, the City Manager or designee is authorized to enter into and sign the grant agreement and any subsequent amendments with the State of California for the purposes of this grant. SECTION 6: If the application is approved, the City Manager or designee is authorized to sign Funds Requests and other required reporting forms. Attachment 1 The foregoing Resolution introduced by Councilmember , seconded by Councilmember , and carried this 6th day of July, 2016 by the following vote: AYES: NOES: ABSTAIN: ABSENT: WHEREUPON, the Mayor declared said Resolution adopted and SO ORDERED. Stephen G. Scalmanini, Mayor City of Ukiah Council ATTEST: KRISTINE R. LAWLER City Clerk APPROVED AS TO FORM: David Rapport, Counsel I hereby certify that according to the provisions of Government Code Section 25103, delivery of this document has been made. BY: KRISTINE R. LAWLER City Clerk Attachment 2 CITY OF UKIAH RESIDENTIAL ANTI-DISPLACEMENT AND RELOCATION ASSISTANCE PLAN The jurisdiction will replace all occupied and vacant occupiable low/moderate-income dwelling units demolished or converted to a use other than as low/moderate-income housing as a direct result of activities assisted with funds provided under the Housing and Community Development Act of 1974, as amended, as described in 24 CFR 470.606 (b) (1) and 24 CFR 92. All replacement housing will be provided within three years of the commencement of the demolition or rehabilitation relating to conversion. Before obligating or expending funds that will directly result in such demolition or conversion, the jurisdiction will make public and submit to the Department the following information in writing: 1. A description of the proposed assisted activity; 2 The general location on a map and approximate number of dwelling units by size (number of bedrooms) that will be demolished or converted to a use other than as low/moderate-income dwelling units as a direct result of the assisted activity; 3. A time schedule for the commencement and completion of the demolition or conversion; 4. The general location on a map and approximate number of dwelling units by size (number of bedrooms) that will be provided as replacement dwelling units. 5. The source of funding and a time schedule for the provision of replacement dwelling units; 6. The basis for concluding that each replacement dwelling unit will remain a low/moderate-income dwelling unit for at least 10 years from the date of initial occupancy. The jurisdiction will provide relocation assistance to each low/moderate-income household displaced by the demolition of housing or by the conversion of a low/moderate- income dwelling to another use as a direct result of assisted activities. Consistent with the goals and objectives of activities assisted under the Act, the jurisdiction will take the following steps to minimize the displacement of persons from their homes: A. Steps to Minimize or Prevent Displacement 1. Use CDBG funds to provide seed money grants or loans, long-term mortgage loans at favorable rates, or capital grants to tenant groups of multi-family buildings to help them convert to cooperatives. Attachment 2 2. Stage rehabilitation of assisted housing to allow tenants to remain during and after rehabilitation, working with empty building or groups or empty units first so they can be rehabilitated first and tenants moved in before rehab on occupied units or building is begun. 3. Establish temporary relocation facilities in order to house families whose displacement will be of short duration, so they can move back to their neighborhoods after rehabilitation or new construction. 4. Evaluate housing codes and rehabilitation standards in reinvestment areas to prevent their placing undue financial burden on long-established owners or on tenants of multi-family buildings. 5. Provide counseling via Government or non-profit organizations to assist homeowners and renters to understand the range of assistance that may be available to help them in staying in the area in the face of revitalization pressures. 6. Shift the concentrated demand generated by intense investment in one or two neighborhoods to other neighborhoods by: (a) targeting public improvements into several other neighborhoods with potential for revitalization; (b) conduction of advertising campaigns to attract interest in other neighborhoods. B. Steps to Assist Displaced Persons to Remain in their Present Neighborhood 1. Provide lower-income housing in the neighborhood through HUD housing programs; purchase units as is; rehabilitate vacant units; 2. Give Priority in assisted housing units in the neighborhood to area residents facing displacement. 3. Target Section 8 existing program certificated to households being displaced, and recruit area landlords to participate in the program. 4. Provide counseling and referral services to assist displacees find alternate housing in the neighborhood. 5. Work with area landlords and real estate brokers to locate vacancies for household facing displacement. C. Steps to Otherwise Mitigate Adverse Effects of Displacement 1. Use of public funds, such as CDBG funds, to pay moving costs and provide relocation payments, or require private developers to provide compensation to persons displaced by development activities. Attachment 2 2. Give displacees priority in obtaining subsidized housing units. 3. Provide counseling and referral services to assist displacees to locate elsewhere in the community or metropolitan area. D. Additional Procedures for Acquisition of Single-Family Homes (HOME funds) When the jurisdiction uses HOME funds to obtain a single-family home, or to provide financial assistance in such a transaction, the URA and its implementing regulations (49 CFR part 24) will be adhered to. Policies and Procedures described in HUD Handbook 1378, Chapters 1 through 6 and Chapter 8 will be implemented, and those specific to the HOME program described on pages 8-17 through 8-23, will be followed. 1. Unit occupied by home owner: The home owner will be notified in writing that the jurisdiction will not use its power of eminent domain to acquire the property. The homeowner will be informed in writing of the jurisdictions estimate of the fair market value to the property. These notices will be issued at the earliest possible date. Unit occupied by tenant: The homeowner will receive the notifications stated above. In additions, the tenant will be issued a notice at the earliest possible date. The notice will include all information required under URA including a caution not to move prematurely, and information on relocation assistance. Information on comparable replacement units will be provided, as well as material on social services and housing programs. Upon moving, the tenants will be provided with moving expenses and rent differential, (per URA) where applicable. A notice informing tenants of the date they will be required to move will be issued. ITEM NO.: 12a MEETING DATE: Ju1�2016 mm� Cay o}2ck AGENDA SUMMARY REPORT SUBJECT: ADOPT RESOLUTION TO RESCIND RESOLUTION 2014-31 TO TERMINATE MANDATORY WATER CONSERVATION AND CONTINUE VOLUNTARY WATER CONSERVATION PRACTICES Summary: Council will consider adopting a resolution to terminate mandatory water conservation. Background: On April 1, 2015, Governor Brown adopted an Executive Order that mandated a twenty-five percent water use reduction by users of urban water supplies across California. In May 2015, the State Water Board adopted an emergency regulation requiring an immediate twenty-five percent reduction in overall potable urban water use. The regulation used a sliding scale for setting conservation standards, so that communities that had already reduced their Residential Gallons Per Capita Day (R-GPCD) through past conservation had lower mandates than those that had not made such gains since the last major drought. Using this formula, the City of Ukiah was required to conserve twenty percent. In response to this mandate, Council adopted Resolution 2014-31 (Attachment 1)to enact mandatory conservation. Discussion: On May 18th, 2016, the State Water Resources Control Board adopted a new statewide water conservation approach. The new system replaces the prior percentage-based water conservation standard with a localized "stress test" approach that mandates urban water suppliers act now to ensure at least a three year supply of water to their customers under drought conditions. The new regulation, which will be in effect through January 2017, requires locally developed conservation standards based upon each agency's specific circumstances. These standards require local water agencies to ensure a three-year supply assuming three more dry years like the ones the state experienced from 2012 to 2015. Water agencies that would face shortages under three additional dry years will be required to meet a conservation standard equal to the amount of shortage. For example, if a water agency projects it would have a ten percent supply shortfall, their mandatory conservation standard would be ten percent. The City has already performed this analysis as part of its recently adopted Urban Water Management Plan (UWMP). The City's three-year analysis is shown in Table 7-4 (Attachment 2; Continued on Page 2 RECOMMENDED ACTION(S): Adopt a resolution to rescind resolution 2014-31 terminating mandatory water conservation and continue voluntary water conservation practices. ALTERNATIVES: Do not adopt a resolution and provide direction to staff Citizens advised: N/A Requested by: Sean White,Water and Sewer Utilities Director Prepared by: Sean White,Water and Sewer Utilities Director Coordinated with: David Rapport, City Attorney Presenters: Sean White,Water and Sewer Utilities Director and Jarod Thiele, Public Works Project Analyst Attachments: 1. Resolution No. 2014-31; 2. Resolution rescinding Resolution 2014-31, with Exhibit A-Table 7-4. COUNCIL ACTION DATE: : ❑ Approved ❑Continued to ❑ Other RECORDS APPROVED: ❑ Agreement: ❑ Resolution: ❑ Ordinance: Note:Please write Agreement No.in upper right corner of agreement when drafted. Approved:® San•iaco u •,City Manager Page 2 of 2 Exhibit A). Based on the analysis in Table 7-4 and current storage levels in Lake Mendocino, staff is recommending that the City terminate the current 20% conservation mandate and ask our customers to voluntarily conserve. In order to terminate mandatory conservation, Council must adopt a Resolution (Attachment 2) rescinding Resolution No. 2014-31. FISCAL IMPACT: Budgeted New Appropriation Budget Previous Amount in Source of Funds Account Number Amendment Contract or 16-17 FY (Title&No.) Required Purchase Order No. N/A N/A N/A Yes ❑ No ® N/A Attachment 1 RESOLUTION NO. 2014-31 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH DECLARING A STAGE I MANDATORY WATER CONSERVATION EMERGENCY WHEREAS: 1, Under Water Code Section 350 and Ukiah City Code ("UCC") Section 3602, the City Council may declare by resolution a water shortage emergency whenever it appears that the City may not be able to supply the normal demands and requirements of water customers; and 2. The resolution shall declare the degree of emergency existing and shall place into effect the appropriate provisions of Division 4, Article 11 of the UCC ("Water Emergency Ordinance"); and 3. The extreme drought conditions currently in effect and the emergency regulations recently adopted by the State Water Resources Control Board (SWRCB) providing for emergency curtailment of water rights and mandatory water conservation measures require the declaration of a Stage I water shortage emergency under UCC Section 3603, as amended; and 4. The City is required to comply with the SWRCB emergency water conservation regulation by August 29, 2014;. NOW, THEREFORE, BASED ON THE FOREGOING FACTS, IT IS HEREBY RESOLVED: 1, Effective August 29, 2014, a Stage I water emergency is hereby declared by the City Council, which shall remain in effect until the Stage I emergency is terminated by City Council resolution. 2. The provisions of the Water Emergency Ordinance applicable in a Stage I water emergency are hereby placed into effect. 3. The City staff are directed to provide notice and public education concerning the requirements of a Stage I water emergency prior to August 29, 2014, and continuing thereafter. PASSED AND ADOPTED this 6th day of August, 2014, by the following roll call vote: AYES: Councilmembers Scalmanini, Crane, Thomas, and Mayor Baldwin. NOES: None.. ABSENT: Vice Mayor Landis. ABSTAIN: None �� / % Philip E./Baldwin, Mayor ATTESTED: r, Knstine Lawler, City Clerk Attachment 2 RESOLUTION NO. 2016- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH RESCINDING A STAGE I MANDATORY WATER CONSERVATION EMERGENCY, EFFECTIVE JULY 7, 2016 WHEREAS: 1. Under Water Code Section 350 and Ukiah City Code ("UCC") Section 3602, the City Council may declare by resolution a water shortage emergency whenever it appears that the City may not be able to supply the normal demands and requirements of water customers; and 2. The resolution shall declare the degree of emergency existing and shall place into effect the appropriate provisions of Division 4, Article 11 of the UCC ("Water Emergency Ordinance"); and 3. On August 6, 2014, in Resolution No. 2014-31, the City Council declared a Stage water shortage emergency under UCC Section 3603, as amended, in response to the drought conditions then in effect; and 4. On April 1, 2015, Governor Brown issued an Executive Order and in May 2015 the State Water Resources Control Board ("Water Board") issued emergency regulations, which had the effect of requiring the City of Ukiah to reduce water use by 20% as compared to its use of water in 2013; and 5. On May 18, 2016, as a result of the winter rains in 2015-2016, the Water Board replaced its emergency regulation with regulations that require each urban water system to ensure at least a three year supply of water to its customers under drought conditions; and 6. The City's recently updated Urban Water Management Plan, in Table 7-4, attached hereto as Exhibit A, demonstrates that with current water storage levels in Lake Mendocino, and the City's other sources of water, it can supply adequate water under drought conditions during the next three years to meet its customers' normal water use without the restrictions imposed in a Stage I water emergency under the City's Water Emergency Ordinance; and 7. Voluntary conservation by customers of the City's water system is still encouraged and may extend the duration of future drought conditions during which the City will be able to provide an adequate supply of water to its customers; NOW, THEREFORE, BASED ON THE FOREGOING FACTS, IT IS HEREBY RESOLVED that: 1. Effective July 7, 2016, the Stage I water emergency adopted by Resolution No. 2014- 31 is hereby rescinded and shall be of no further effect. 2. The City's Director of Water and Sewer is hereby ordered and directed to provide the Water Board with the information necessary to establish that the City can ensure an adequate supply of water to its customers during three years of drought in compliance with the Water Board's regulations. 1 Attachment 2 3. City staff is further directed to provide education and assistance to the City's water customers to encourage and facilitate voluntary water conservation practices. PASSED AND ADOPTED this 6th day of July, 2016, by the following roll call vote: AYES: NOES: PRESENT: ABSTAIN: Stephen G. Scalmanini, Mayor ATTEST: Kristine Lawler, City Clerk 2 Exhibit A Chapter 7 Water Supply Reliability Assessment 7.3.3 Multiple Dry Year In Multiple Dry Years, although unlikely, the availability of the City's supplies could decrease by up to 50 percent and remain consistent for the duration of the Multiple Dry Year peri c.d. Therefore, the Multiple Dry Year availability is assumed to be: • 1,014 AF of surface water from the City's Pre-1914 Appropriative Right • 7,240 AF of surface water from the City's Water Right Permit 12952 • 1,850 AF of groundwater • 400 AF of purchased project water from the Flood Control District As shown in Table 7-4, even with the conservative assumption of 50 percent supply reduction, the City's Multiple Dry Year supplies greatly exceed projected demands. Table 7-4. Retail: Multiple Dry Years Supply and Demand Comparison(DWR Table 7-4) 2040 2020 2025 2030 203 (Opt) Supply totals 10,846 10,846 10,846 10,846 10,846 First year Demandtotals 4,205 4,383 4,574 4,771 4,978 Difference 6,641 6,463 6,272 6,075 5,868 Supply totals 10,846 10,846 10,846 10,846 10,846 Second year Derliand totIS 4,205 4,383 4,574 4,771 4,978 Difference 6,641 6,463 6,272 6,075 5,868 Solo}:iiy totals 10,846 10,846 10,846 10,846 10,846 Third year Derriati--ri totals 4,205 4,383 4,574 4,771 4,978 Difference 6,641 6,463 6,272 6,075 5,868 NOTES: Volumes are in AF. 7A REGIONAL SUPPLY RELIABILITY All water consumed by the City comes from local supply sources. No water is imported from other regions, nor does the City anticipate importing water from other regions throughout the T.1-W ,..2 planning period. INFST YOS1' AS) SOCJIATrS 7-5 cit.,. of Uki3h kr'uy 2016 2015Urban Viater Management PkIn s'kc\592\12-15-03\wp\uw mp 00615_7C h7 ITEM NO.: 12b MEETING DATE: July 6, 2016 Cite oi 'Ukiah AGENDA SUMMARY REPORT SUBJECT: AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT WITH THE SONOMA COUNTY WATER AGENCY FOR A HIGH EFFICIENCY FIXTURE RETROFIT GRANT PROGRAM Summary: The City Council will consider authorizing the City Manager to execute and negotiate an agreement with the Sonoma County Water Agency for a high efficiency fixture retrofit grant program. Background: In 2014, the City in partnership with the Sonoma County Water Agency (SCWA) and other Upper Russian River Water Agencies applied for Proposition 84 grant funding to implement various water conservation programs. The City applied for $7,500 in matching funds for implementation of a "Direct Install" Toilet Replacement Program. Discussion: Unlike a typical rebate program, participants in a Direct Install Program do not have to purchase and install their own plumbing fixtures and apply for a rebate. Instead fixtures are supplied and installed by a licensed plumber who is then reimbursed by this program. Research has shown that programs like this are much more successful than a typical rebate program. It is estimated that this program will be able to fund the replacement of high efficiency fixtures in approximately sixty (60) homes. If approved, City residents can apply through the SCWA website at: http://www.scwa.ca.gov/direct-install/. FISCAL IMPACT: Budgeted New Appropriation Budget Previous Amount in Source of Funds Account Number Amendment Contract or 16-17 FY (Title & No.) Required Purchase Order No. $25,000 N/A 82024410.52100 Yes ❑ No ® N/A RECOMMENDED ACTION(S): Authorize the City Manager to negotiate and execute an agreement with the Sonoma County Water Agency for a high efficiency fixture retrofit grant program. ALTERNATIVES: Do not approve and provide direction to staff. Citizens advised: N/A Requested by: Sean White, Director of Water and Sewer Prepared by: Jarod Thiele, Public Works Project Analyst and Sean White, Director of Water and Sewer Coordinated with: David Rapport, City Attorney and the Sonoma County Water Agency Presenters: Sean White, Director of Water and Sewer and Jarod Thiele, Public Works Project Analyst Attachment: 1. Agreement COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other RECORDS APPROVED: ❑ Agreement: ❑ Resolution: ❑ Ordinance: Note:Please write Agreement Noin upper right corner of agreement when drafted. Approved: .. S, a Sa:gi. rTlo, Cif),Manager Attachment 1 rim:s:\techw\agreements\1415-014.docx version:4/15/2015 3:58:00 PM TW 14/15-014 Cooperative Agreement for Implementation of the Sonoma-Mendocino Immediate Drought Relief Project This agreement ("Agreement") is by and between Sonoma County Water Agency ("Water Agency") and City of Ukiah ("City"). The Effective Date of this Agreement is the date the Agreement is last signed by the parties to the Agreement. RECITALS A. California is in the third year of a significant drought that has reduced water storage levels to unprecedented low levels and caused critical water shortages in some communities in Sonoma and Mendocino Counties. The proposed Sonoma-Mendocino Immediate Drought Relief Project (Project) offers immediate drought relief and long-term water savings. The Project will increase water use efficiency and increase drought resilience in the region for years to come and is in part a response to the Governor's emergency drought declaration that set a 20 percent water demand reduction goal. The Project will reduce demand for water from Lake Mendocino and from local groundwater supplies. B. The Project will launch a scalable water conservation program in areas affected by the drought that have not historically implemented water conservation programs by providing incentives directly to customers. C. On June 2, 2014, the Department of Water Resources released an expedited 2014 Integrated Regional Water Management Drought Grant Solicitation, seeking projects that would provide immediate measurable water savings. The Project was one of eleven projects submitted on July 21, 2014, to DWR by the North Coast Resource Partnership. If the Project is awarded Integrated Regional Water Management Drought Grant funds, the parties intend to amend this Agreement to reflect the amount of grant money awarded (anticipated to be $15,750) and grant requirements. D. City desires Water Agency's assistance in developing and implementing the City water use efficiency Program as described in Exhibit A. E. The Project is designed to provide immediate, long-term water savings and allow the City to transition into an ongoing conservation program, eventually managed by the City. F. Water Agency and City do mutually desire to cooperate in the implementation of Project. In consideration of the foregoing recitals and the mutual covenants contained herein, the parties hereto agree as follows: AGREEMENT 1. RECITALS 1.1. The above recitals are true and correct. 2. LIST OF EXHIBITS 2.1. The following exhibits are attached hereto and incorporated herein: Cooperative Agreement for Implementation of the Sonoma-Mendocino Immediate Drought Relief Project 1 a. Exhibit A: Project Summary b. Exhibit B: Insurance Requirements 3. DEFINITIONS 3.1. For the purposes of this Agreement the following terms and definitions shall be used: a. Contractor: Licensed contractor hired to perform contractor work. b. Participant(s): City-approved water customer(s) who apply to participate in individual Programs as described in Exhibit A. c. Programs: Components of the Project as identified in Exhibit A. d. Project: Collectively, the water conservation Programs described in Exhibit A and related activities City and Water Agency have agreed to perform in cooperation. The Project offers immediate drought relief and long-term water savings which will increase water use efficiency throughout the Russian River Watershed. e. Site: The location where Program(s) will be implemented. f. Water Agency Representative: Water Agency staff assigned to perform Water Agency's responsibilities. g. City Representative: City staff assigned to perform City's responsibilities. h. Water Agency-run Program: Water conservation Programs described in Exhibit A and implemented for City by Water Agency. i. City-run Program: Water conservation Programs described in Exhibit A and implemented by City. 4. COORDINATION 4.1. City shall coordinate work with Water Agency. Contact information: Water Agency City Water Agency Representative: Carrie City Representative:Jane A. Pollard, or assigned personnel Chambers, or assigned personnel Phone: 707-547-1968 Phone: 707-463-6213 Email: Carrie.Pollard@scwa.ca.gov Email: jchambers@cityofukiah.com 404 Aviation Boulevard 300 Seminary Avenue Santa Rosa, CA 95403-9019 Ukiah, CA 95482 Remit invoices to: Remit invoices or payments to: Susan Bookmyer Jarod L.Thiele Same address as above or email: 300 Seminary Avenue susan.bookmyer@scwa.ca.gov Ukiah, CA 95482 Remit payments to: jthiele@cityofukiah.com Jennifer Murray Same address as above or Email: Jennifer.Murray@scwa.ca.gov Cooperative Agreement for Implementation of the Sonoma-Mendocino Immediate Drought Relief Project 2 5. CITY'S RESPONSIBILITIES 5.1. Administration: Administer City-run Programs as described in Exhibit A. 5.2. Applicant Review: Review the Water Agency-submitted list of applicants requesting to participate in Project to determine if applicant is a qualified Participant to participate in Project. 5.3. Communication: Provide regular communication monthly via email or phone with Water Agency Representative on budget tracking and other issues as required. 5.4. Monthly Status Reports: Provide Water Agency Representative with monthly status reports of City-run Programs in a form acceptable to Water Agency, including work progress, a complete cost accounting by Program with backup documentation, and electronic copies of marketing materials. 5.5. Insurance: With respect to performance of work under this Agreement, City shall maintain and shall require all of its subcontractors, consultants, and other agents to maintain, insurance as described in Exhibit B (Insurance Requirements). 5.6. Record Keeping: Maintain complete and accurate records of all transactions in compliance with generally accepted accounting principles for enterprise accounting as promulgated by the American Institute of Certified Public Accountants and the Governmental Accounting Standards Board. Such records shall be available to Water Agency at all reasonable times for inspection and analysis. 5.7. Payment: Make payment(s) to Water Agency as specified in Paragraph 6.7. 6. WATER AGENCY'S RESPONSIBILITIES 6.1. Administration: Administer Water Agency-run Programs as described in Exhibit A. 6.2. Coordination: Coordinate, document, and report on the Programs that Water Agency performs, including management, administration, budget, and follow-up of the Programs described in Exhibit A, and respond to incoming calls from City customers, as needed. 6.3. Collateral Materials: Design Project brochures, applications, and other outreach materials and provide electronic files to City. 6.4. Contract Administration: Administer contracts with Contractors hired by Water Agency. 6.5. Quarterly Reports: Prepare quarterly reports summarizing status of Programs completed by Water Agency and submit the report to City. Cooperative Agreement for Implementation of the Sonoma-Mendocino Immediate Drought Relief Project 3 6.6. Record Keeping: Water Agency will maintain complete and accurate records of all Water Agency costs and transactions associated with performance of Water Agency's responsibilities under this Agreement in compliance with generally accepted accounting principles for enterprise accounting as promulgated by the American Institute of Certified Public Accountants and the Governmental Accounting Standards Board. Such records will be available to City at all reasonable times for inspection and analysis. 6.7. Insurance: With respect to performance of work under this Agreement, Water Agency shall maintain and shall require all of its subcontractors, consultants, and other agents to maintain, insurance as described in Exhibit B (Insurance Requirements). 7. FUNDING 7.1. Project Maximum Obligation: The amount of City's obligation under this agreement shall not exceed $7,500. a. Water Agency-run Programs: Estimated amount for Water Agency-run Programs: $7,500. b. City-run Programs: Estimated amount for City-run Programs: $0. 7.2. Payment to Water Agency: a. Amount: City shall pay Water Agency for services and materials incurred by Water Agency under this Agreement. Reimbursement amount shall be determined based on actual costs of expenses: applicable materials and services, including plumber services. b. Invoices: Water Agency will invoice City monthly for reimbursement of expenses incurred by Water Agency for Project. Invoices submitted to City by Water Agency shall include a complete cost accounting by Program and be clearly marked with "Cooperative Agreement for Implementation of the Sonoma-Mendocino Immediate Drought Relief Project, Order No. 7811." Upon receipt, review, and approval of invoice, City shall pay Water Agency for costs as authorized herein and itemized in said invoice(s). 7.3. If costs run over the amount listed in paragraph 7.1 above for City-run Programs, City shall pay for services and materials incurred. 8. TERM OF AGREEMENT 8.1. This Agreement shall expire on December 31, 2015, unless terminated earlier in accordance with the provisions of Article 9 (Termination). 9. TERMINATION 9.1. This Agreement may be terminated by either party for any reason upon thirty calendar days' written notice. Water Agency's right to terminate may be exercised by Water Agency's General Manager. Water Agency shall be Cooperative Agreement for Implementation of the Sonoma-Mendocino Immediate Drought Relief Project 4 reimbursed for all expenses incurred up to the date of termination, not to exceed $7,500. 10. AUTHORITY TO AMEND AGREEMENT 10.1. Changes to the Agreement may be authorized only by written amendment to this Agreement, signed by both parties. Notwithstanding this authority, neither Water Agency nor City is under any obligation to approve such amendments. 11. INDEMNIFICATION 11.1. Each party shall defend, indemnify, hold harmless, and release the other, its officers, agents, and employees, from and against any and all actions, claims, damages, liabilities, or expenses that may be asserted by any person or entity, including the parties, to the extent that such actions, claims, damages, liabilities, or expenses arise out of the negligence or willful misconduct of the indemnifying party in connection with its performance under this Agreement.This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable to or for the indemnifying party or its agents under workers' compensation acts, disability benefits acts, or other employee benefit acts. 12. MISCELLANEOUS PROVISIONS 12.1. No Bottled Water: In accordance with Water Agency Board of Directors Resolution No. 09-0920, dated September 29, 2009, no Water Agency funding shall be used to purchase single-serving, disposable water bottles for use in Water Agency facilities or at Water Agency-sponsored events. This restriction shall not apply when potable water is not available. 12.2. No Waiver of Breach: The waiver by Water Agency of any breach of any term or promise contained in this Agreement shall not be deemed to be a waiver of such term or promise or any subsequent breach of the same or any other term or promise contained in this Agreement. 12.3. Construction: To the fullest extent allowed by law, the provisions of this Agreement shall be construed and given effect in a manner that avoids any violation of statute, ordinance, regulation, or law. The parties covenant and agree that in the event that any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired, or invalidated thereby. City and Water Agency acknowledge that they have each had an adequate opportunity to consult with counsel in the negotiation and preparation of this Agreement. 12.4. Consent: Wherever in this Agreement the consent or approval of one party is required to an act of the other party, such consent or approval shall not be unreasonably withheld or delayed. Cooperative Agreement for Implementation of the Sonoma-Mendocino Immediate Drought Relief Project 5 12.5. No Third-Party Beneficiaries: Except as provided in Article 11 (Indemnification), nothing contained in this Agreement shall be construed to create and the parties do not intend to create any rights in third parties. 12.6. Applicable Law and Forum: This Agreement shall be construed and interpreted according to the substantive law of California, regardless of the law of conflicts to the contrary in any jurisdiction. Any action to enforce the terms of this Agreement or for the breach thereof shall be brought and tried in San Rafael, or in the forum nearest to the city of San Rafael, in the County of Marin. 12.7. Captions: The captions in this Agreement are solely for convenience of reference. They are not a part of this Agreement and shall have no effect on its construction or interpretation. 12.8. Merger: This writing is intended both as the final expression of the Agreement between the parties hereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement, pursuant to Code of Civil Procedure Section 1856. No modification of this Agreement shall be effective unless and until such modification is evidenced by a writing signed by both parties. 12.9. Survival of Terms: All express representations, waivers, indemnifications, and limitations of liability included in this Agreement will survive its completion or termination for any reason. 12.10. Time of Essence: Time is and shall be of the essence of this Agreement and every provision hereof. Cooperative Agreement for Implementation of the Sonoma-Mendocino Immediate Drought Relief Project 6 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date last signed by the parties to the Agreement. Reviewed as to funds: By: Water Agency Division Manager- Administrative Services Approved as to form: By: Cory O'Donnell, Deputy County Counsel City of Ukiah By: City Manager Date: Reviewed as to form: By: City Attorney Sonoma County Water Agency By: Grant Davis Water Agency General Manager Authorized per Water Agency's Board of Directors Action on 8/19/14 Date: Cooperative Agreement for Implementation of the Sonoma-Mendocino Immediate Drought Relief Project 7 Exhibit A Project Summary 1. WATER AGENCY-RUN PROGRAMS 1.1. The High-Efficiency Fixture Direct Install Program: Water Agency will implement a direct installation program for retrofitting inefficient fixtures with new high- efficiency fixtures including toilets, urinals, showerheads, bathroom faucet aerators, and kitchen faucet aerators. Fixtures will be installed by professional plumbers contracted by Water Agency under separate contract. The Program will follow the guidelines below: a. Water Agency will offer a maximum of two high-efficiency toilets, toilet seats, wax rings, bolt kits, toilet recycling, and labor for installation per residential dwelling unit, and, if necessary, an angle stop with water supply line, flange or riser. During the installation appointment, the Water Agency- hired plumber will also check the showers, and bathroom and kitchen sinks and replace inefficient showerheads and aerators with water-efficient models. The Water Agency-hired plumber will also perform a leak check at the water meter. For commercial properties, existing urinals will be replaced with 0.125 gpf high-efficiency urinals. b. Participant must receive water from and be in good standing with City. c. For residential sites, building must be built before 1992 to be eligible for the fixture replacement. d. Building must have at least one high-flush (3.5 gpf or more) toilet or (1.0 gpf or more ) urinal. 2. CITY-RUN PROGRAMS None. Cooperative Agreement for Implementation of the Sonoma-Mendocino Immediate Drought Relief Project A-1 Exhibit B Insurance Requirements City and Water Agency shall maintain insurance and/or self-insurance as described below unless such insurance has been expressly waived by the attachment of a Waiver of Insurance Requirements. The insurance shall be maintained for the entire term of this Agreement. 1. Workers Compensation and Employers Liability Insurance a. Workers Compensation insurance with statutory limits as required by the Labor Code of the State of California. b. Employers Liability with minimum limits of$1,000,000 per Accident; $1,000,000 Disease per employee; $1,000,000 Disease per policy. c. Required Evidence of Insurance: Certificate of Insurance. 2. General Liability Insurance a. Commercial General Liability Insurance on a standard occurrence form, no less broad than Insurance Services Office (ISO) form CG 00 01. b. Minimum Limits: $1,000,000 per Occurrence; $2,000,000 General Aggregate; $2,000,000 Products/Completed Operations Aggregate. c. Any deductible or self-insured retention shall be shown on the Certificate of Insurance. d. Each party's insurance and/or self-insurance program shall be endorsed to cover the other party as an additional insured for liability arising out of operations under this Agreement. This coverage shall apply be primary to, and non-contributory with, any insurance or self-insurance program maintained by the additional insured. e. The policy shall cover inter-insured suits between the parties and include a "separation of insureds" or "severability" clause which treats each insured separately. f. Required Evidence of Insurance: i. Copy of the additional insured endorsement or policy language granting additional insured status; and ii. Certificate of Insurance. 3. Automobile Liability Insurance a. Minimum Limits: $1,000,000 combined single limit per accident. b. Insurance shall apply to all owned, hired and non-owned vehicles. c. Required Evidence of Insurance: Certificate of Insurance. 4. Documentation a. The Certificate of Insurance must include the following reference: TW # Sonoma- Mendocino Immediate Drought Relief Project. b. All required Evidence of Insurance shall be submitted prior to the execution of this Agreement. Each party agrees to maintain current Evidence of Insurance on file with the other for the entire term of this agreement. Cooperative Agreement for Implementation of the Sonoma-Mendocino Immediate Drought Relief Project B-1 c. Required Evidence of Insurance shall be submitted for any renewal or replacement of a policy that already exists, at least ten (10) days before expiration or other termination of the existing policy. d. Each party shall provide the other with immediate written notice if: (1)any of the required insurance policies is terminated; (2)the limits of any of the required policies are reduced; or (3) the deductible or self-insured retention is increased. 5. Policy Obligations The indemnity and other obligations of the parties shall not be limited by the foregoing insurance requirements. Cooperative Agreement for Implementation of the Sonoma-Mendocino Immediate Drought Relief Project B-2 16 ITEM NO.: 12c MEETING DATE: July 6, 2016 ('.'itch of Ukiah AGENDA SUMMARY REPORT SUBJECT: RECEIVE AND FILE THE JUNE 30, 2015, COMPREHENSIVE ANNUAL FINANCIAL REPORT AND AUTHORIZE THE MAYOR AND CITY MANAGER TO SIGN THE CONFIRMATION OF SERVICES LETTER FOR THE AUDIT OF THE JUNE 30, 2016, FINANCIAL STATEMENTS Summary: The June 30, 2015, Comprehensive Annual Financial Report (CAFR) for the period of July 1, 2014, to June 30, 2015, has been completed as of June 7, 2016. The auditors, Van Lant & Fankhanel, are now starting the audit process for the FY 2015-16 ending June 30, 2016, and require an engagement letter to be signed by the Mayor and City Manager. Background: Van Lant & Fankhanel, LLP were contracted last year for a five-year audit engagement. The June 30, 2016, audit engagement will be the second year under the contract. Discussion: The June 30, 2015, CAFR (Attachment#1) was prepared in accordance with State law and generally accepted accounting principles (GAAP). These financial statements are presented in conformity with GAAP and audited in accordance with generally accepted auditing standards. Van Lant & Fankhnel have issued an unqualified audit opinion, which states that the City's financial statements for the fiscal year ended June 30, 2015, are presented fairly in conformity with GAAP. The independent auditor's report is located on page#1 of the CAFR. The June 30, 2015, CAFR was the first year of the contract and typically requires more time by the staff and auditors to complete the needed schedules, work papers, and financial statements to be audited. In addition, it generally requires more time by the auditors to become familiar with the City organization and accounting policies and procedures. The extended delay in producing the audited financial statements for FY 2014-15 was also hampered with the ongoing finance workloads and impact of staff vacancies. The CAFR includes the required and audited Management's Discussion and Analysis, the Basic Financial Statements, and Notes to the Financial Statements. In addition, there are other required and non- required supplementary information and statistical schedules. Also included in the document are compliance reports on internal control issues and the appropriations limit calculation. Continued on Page 2 RECOMMENDED ACTION(S): Receive and file the June 30, 2015, Comprehensive Annual Financial Report and authorize the Mayor and City Manager to sign the confirmation of services letter for the audit of the June 30, 2016, financial statements. ALTERNATIVES: Do not accept offer and provide direction to staff. Citizens advised: N/A Requested by: David Spilman, Interim Finance Director Prepared by: David Spilman, Interim Finance Director Coordinated with: Sage Sangiacomo, City Manager Presenter: David Spilman, Interim Finance Director Attachments: 1. June 30, 2015, CAFR, Including Single Audit Report on Federal Award Programs 2. June 28, 2016, planning letter for the June 30, 2016 Audit 3. June 28, 2016, confirmation of services letter to be signed by City Manager and Mayor COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other RECORDS APPROVED: ❑ Agreement: ❑ Resolution: ❑ Ordinance: Note:Please write Agreement Noin upper right corner of agreement when drafted. Approved 8,,.e Sa gi. wsma, City Manager Page 2 of 4 The internal control letter is required to identify and discuss deficiencies in the accounting and financial functions that may lead to misstatements in the financial statements. The auditors identified four findings, one which is a material weakness, two are significant deficiencies and one is a compliance issue. Management has reviewed the findings and agrees with the auditors' recommendations in correcting the material weaknesses and significant deficiencies. Below is a summary of the findings and management response. 2015-1 —Accuracy and Timeliness of Accounting Records Finding—"...the City's Finance staff performed significant analysis and reconciliations of various accounts in the City's general ledger...it became apparent certain accounts had not yet been thoroughly analyzed and reconciled to supporting records." "...adjusting journal entries were being made....as late as March 2016..." Recommendation — "...accounts be analyzed...as appropriate..." "...a schedule of accounting functions to be performed[on a basis as appropriate] ..." Response — City management agrees and takes full responsibility for this material weakness in the effectiveness of the City's internal control. The City expects to successfully remedy the internal control weakness with the addition of trained accounting and financial reporting personnel, skilled hands-on leadership in the Finance Department, and improved system functionality and controls. This includes timely balance sheet account analysis and reconciliations. The City's measures will ensure the noted weaknesses are corrected permanently. 2015-2— Electric Revenue Bonds Rate Covenant Finding — The Indenture of Trust for the Electric Revenue Refunding 1992 Bonds includes a requirement of maintaining Net Operating Revenues of at least 1.25 the annual debt payment. For FY 2014-15, the City did not meet the required ratio. Recommendation — The City should throughout the fiscal year calculate and project the capacity to meet the rate covenant ratio. Response — City management agrees and has put into place procedures to monitor and make appropriate transfers of funds to the Trustee to meet the rate covenants for the remaining two years of debt payments 2015-3— Fraud Prevention and Detection Program Finding — "...the City is responsible for designing and implementing systems and procedures for the prevention and detection of fraud..." Recommendation — "While the City has taken steps to address the risk of fraud in certain areas, such as segregation of duties and other internal control, we recommend the City consider taking a more formal, proactive approach to fraud prevention and deterrence." Response—City management agrees with the recommendation and will take proactive steps to formally identify risks of fraud and to implement and monitor any necessary preventive and deterrent measures to minimize fraud. The City's new Finance Director, who starts on July 25, 2016, is a Certified Public Accountant and is well experienced in effective administrative, accounting, and financial reporting procedures that can deter workplace fraud. Additionally, the new Finance Director will work with the City Manager and the Human Resources Department to establish an ongoing employee training program that will explicitly cover expectations of all employees regarding their duty to communicate actual or suspected fraud as well as information on how to communicate these matters to City management. 2015-4 Segregation of Duties Finding —"...reviewed the process of collecting cash receipts at the Community Services Department...noted several weaknesses in the cash collection process." "...internal controls over the accounts payable and cash disbursements process,we found there is a lack of segregation of incompatible duties..." Recommendation — "The City should evaluate the various functions....and determine what practical steps can be taken to segregate incompatible duties." "Cost versus benefit analysis should be considered throughout the risk assessment process." Response — City management agrees and has taken appropriate measures to address the noted weaknesses in the Community Services' cash collection processes. In May 2016, the Community Services Department implemented RecDesk, a Web-based accounting and reporting system that manages online registrations for Community Services' Page 3 of 4 programs and issues appropriate receipts for registration payments. All receipts are forwarded to the Finance Department on a daily basis for deposit in the City's bank accounts and for appropriate coding in the City's general ledger. City management agrees on the weakness in cash disbursements, although a clear segregation of primary accounts payable responsibilities (vendor file maintenance, payment check processing and distribution) is not entirely possible given the small size of the City staff. However, mitigating measures are being established to ensure all vendor payments are appropriately authorized and reviewed for correctness. Such measures will provide a sound level of internal control over the City's purchasing and cash disbursement processes. The City management has already taken steps to address all of the above findings and recommendations. The appropriation limit calculation review is required under the statewide agreed procedures in the implementation of Prop 4. The auditors found that the annual population adjustment factor was incorrect and resulted in a .068% lower appropriation limit for FY 2014-15. This will be corrected and has no impact or limit on the City's annual budget appropriations that are subject to the proceeds of taxes. June 30, 2016 CAFR: The Fiscal Year 2015-16 will close as of June 30, 2016, and over the next three months, the Finance Department will be performing the formal year-end closing tasks and worksheets, and will provide Financial Reports to be audited by Van Lant & Fankhanel, LLP. This is the second year of a five-year engagement with this audit firm. The year-end close and audit process involves coordination and planning in order to issue an audited Comprehensive Annual Financial Reports (CAFR) by December 2016. The Finance staff has begun the process of setting a schedule of tasks and due dates. The Van Lant & Fankhanel audit team is at the City the week of June 27th to perform preliminary fieldwork and review of documents, such as City Council minutes and available financial documents. They will also be doing some testing of procedures and internal controls. They will be back in late October to perform a more in depth review of the closed general ledger and worksheets to be able to assist in development of the Financial Statements and perform and provide an audit opinion. The workload for the Finance staff will require diligent effort to complete the CAFR by the end of December. As part of the audit process, the auditors have provided a planning letter describing the scope of the audit (Attachment #2) and a confirmation of services letter to be signed by the City Manager and Mayor (Attachment #3). In addition, they are required to ask the City Council and management standard questions regarding issues with fraud and compliance with laws and regulations. This follows with the June 30, 2015, CAFR internal control finding on establishment of a fraud prevention and detection program, which management will be developing over the next few months. Attachment #2 is a copy of the auditor's planning letter that further discusses responsibilities and issues relating to internal control and fraud. The audit standards require that the auditors ask the City Council about issues of fraud and compliance with laws, regulations, etc. Councilmembers should respond directly to the auditors, as noted in the letter, if they have any comments or concerns. Attachment #3 is a copy of the confirmation of services letter for the June 30, 2016, Audit, which the auditors have requested be signed by the Mayor and City Manager. This describes the scope, obligations, and responsibilities of the auditors and City management in the audit process. FISCAL IMPACT: Budgeted New Appropriation Budget Previous Contract or Amount in Source of Funds Account Number Amendment Purchase Order No. 15-16 FY (Title & No.) Required N/A N/A N/A Yes ❑ No ® COU No. 1415-197 Attachment 1 'dll,,,„° �1� 1111,1,1,0001,,1,01111,,,,,,„;,,,,,,0, '" („'ll t'�p�l an �ffJlJlll �l (( I,l, lp(�l(1 III 11 111111111111110DDDDD,,01,11111111111111111)11111(111fliv1111111110V111111 vvv1111111111loyov 01111 0,11,0„0,1111111111,1,101,1,115, mr- : , 01, toilvoit " IIIII) (� ���h ��� �w l iylu 6� � � 0„,,,,„;;;;;;;;;;;;;;,1,0,1,1,i0„ �y� �I � 0 �^ � ti �I 'M MIdµ� 1 � luum muµI, ! Hrp �IIIII IIIIiff u 1'.'II:1iI1�f1I I loo s ..g 1 wV' � a01,1� I I I m111111111 w h II 91 1,1,1„1„,1111111,111 aIV,,bilI I 1�I .y , 0,,,,,,,'„„„:1,0,00:40,,,,,;',,,,,,“,1: �wW„m Vw d”d V, I Ra v � ���� a r i w^�ed rPr /IIIi1, .IN 4,„-,,,,,,',..;,,, u mp' w+ ,pi�1, y 0„',,,,, Xj1,„fij '4fI I IIw ° I VIII I'1(11111100 III rG lliVltl^ rW'It " rewIr hI V �I 1111111111111111,',,n, '111 IN, ^ uIum i '' 1l �1Ilii 111 Wu ll m w u u re ''Y m VII � 1 II ' u4:II r RNp`p1 0^ 4'):#,'IV' " � m'�' iVX:'p AA :� uuIIj"Y„�iJ�I�(,l7rs R! I - 0ua:�,,riImern"I Xrl�+I' uuY'p IIUY7WlB'�hWv r°'uI(lII�vM Ife aVr ''r(dIN Y J I+�b�l”r„GG>u',gl l wU4Yl,Vr'IwII4q.p"�iN�(MM I"1'6'4°M�,+4mI'�7rm�l1l�II 1oI/I„utllrr�lbr'Gw a r' pr Y:im�J�urmSl�iplly:r)P ' Y '1,,IlI' 4:::„,,,,I ::„„+ ldpmr � ! I :::"„::,:1,;:,,,,,,,„:„;,,,,:::::,",”, µdG �: iP , v l iII�il pwl(rr�lp( 44I,l:1 PPY M1I yGw ,4 N ::4:4 Y ry IIIIdd, II :'444:::::::::::4::::::::"1, v , N', :4 IiIhtlx! � R.ll/n Iyr "p D a, vVa � w��bl+ NI u :; w ::4,4:::41::::,:,::,:, bu�yr�w d s IO':' ,401:4414:11:4,:::::::,,i'014:,:,:,:::111:::::::444:4,44:44 w ^ V ':','::::441111:":':: N C� r r 4 ,` # u"Vp� ^ u u 4', M�po µ i hbPrI kt :',1'''''11',1'''11,1.,111'.':','fIVI ,YtI '', "„"','1,'1'1„4,r w d , 'lA,; �, iryiIJYpl idi ill''"'lr^,il faou rVp ,, ,i 1' l(wul .` M» I L "NIuuuuuuul f� " " 4'I,' gg ''''''T''''''''1,1,,I l)IIS Irlll))((((�IIIIIIIII(J; "' �I.IM�° qri��p �iflU1dun .np,,.,`t lr Comprehensive Annual Financial Report For the fiscal year endedCjune 30, 2015 II /I, l ' • 1/ I„I City of Ukiah Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2015 Prepared by the Finance Department �P�pO/Oam i�lmodr�joNUu�D City of Ukiah Ilir �����„,,,,,, ���oriimii/JJliii0000000000000000ioiiii000iii0000000000000000000000i0000000000000000i, City of Ukiah Comprehensive Annual Financial Report Year Ended June 30, 2015 TABLE OF CONTENTS PAGE I. INTRODUCTORY SECTION Letter of Transmittal City of Officials iv Organizational Chart v II. FINANCIAL SECTION Independent Auditor's Report 1 Management's Discussion &Analysis 4 Basic Financial Statements: Government-wide Financial Statements Statement of Net Position 17 Statement of Activities 18 Fund Financial Statements Balance Sheet- Governmental Funds 20 Reconciliation of the Balance Sheet of Governmental Funds to the Statement of the Statement of Net Position 21 Statement of Revenues, Expenditures and Changes in Fund Balances - Governmental Funds 22 Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of Activities 23 Statement of Net Position - Proprietary Funds - Internal Service 24 Statement of Revenues, Expenses and Changes in Net Position - Proprietary Funds 26 Statement of Cash Flows - Proprietary Funds 28 Statement of Fiduciary Net Position - Fiduciary Funds 30 Statement of Changes in Net Position - Fiduciary Funds 31 Notes to Financial Statements 32 Required Supplementary Information Schedule of Changes in the NPL and Related Ratios 72 Schedule of Contributions—Agent Multiple Employer Plans 73 Schedule of the City's Proportionate Share of the NPL—Cost Sharing Plans 74 Schedule of Plan Contributions—Cost Sharing Plans 75 Budgetary Comparison Schedules: General Fund 76 Notes to Required Supplementary Information 77 Supplementary Information Combining Balance Sheet- Nonmajor Governmental Funds 78 Combining Statement of Revenues, Expenditures and Changes in Fund Balances - Nonmajor Funds 85 Budgetary Comparison Schedules - Special Revenue Funds: Park Development 92 City of Ukiah Comprehensive Annual Financial Report Year Ended June 30, 2015 TABLE OF CONTENTS - Continued PAGE Anton Stadium 93 Skate Park 94 Museum Grants Prop 84 95 Asset Seizure 96 Supplemental Law Enforcement 97 Special Revenue 98 ARC General Operating 99 CDBG Grants 100 HOME Grants 101 SB 325 Reimbursement 102 Congestion Relief 103 Museum 104 Budgetary Comparison Schedules—Capital Projects Funds Equipment Reserve 105 Special Project Reserve 106 Capital Improvement 107 Combining Statement of Net Position— Non-major Enterprise Funds 108 Combining Statement of Revenues, Expenses and Changes in Net Position - Non-major Enterprise Funds 110 Combining Statement of Cash Flows—Non-major Enterprise Funds 112 Combining Statement of Net Position - Internal Service Funds 114 Combining Statement of Revenues, Expenses and Changes in Net Position - Internal Service Funds 116 Combining Statement of Cash Flows - Internal Service Funds 118 Combining Statement of Fiduciary Net Position — Fiduciary Funds 120 Combining Statement of Changes in Fiduciary Net Position— Private-purpose Trust Funds 122 III. STATISTICAL SECTION FINANCIAL TRENDS INFORMATION Net Position by Component—Table 1 125 Changes in Net Position —Table 2 126 Fund Balances of Governmental Funds—Table 3 128 Changes in Fund Balances of Governmental Funds—Table 4 129 REVENUE CAPACITY INFORMATION Tax Revenues by Source, Governmental Funds—Table 5 130 Electric Utility Rates—Table 6 131 Wastewater Utility Rates—Table 7 132 Water Utility Rates—Table 8 133 Top Ten Electric Usage Customers—Table 9 134 City of Ukiah Comprehensive Annual Financial Report Year Ended June 30, 2015 TABLE OF CONTENTS - Continued PAGE DEBT CAPACITY INFORMATION Ratio of Outstanding Debt by Type—Table 10 135 Ratio of General Bonded Outstanding Debt—Table 11 136 Computation of Direct and Overlapping Bonded Debt—Table 12 137 Legal Debt Margin Information —Table 13 138 Pledged Net Revenue Coverage—Table 14 139 DEMOGRAPHIC AND ECONOMIC INFORMATION Demographic and Economic Statistics—Table 15 140 Full-time Equivalent City Governmental Employees by Function—Table 16 141 OPERATING INFORMATION Operating Indicators—Table 17 142 Capital Asset Statistics—Table 18 143 IV. OTHER COMPLIANCE REPORTS Independent Auditor's Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of the Financial Statements In Accordance with Government Auditing Standards 144 Independent Accountant's Report on Agreed-upon Procedures Applied to Appropriations Limit Worksheets 152 Introductory Section pO/Oam i�lmodr�joNUu�D 14, t City of Ukiah Ilir �����„,,,,,, ���oriimii/JJliii0000000000000000ioiiii000iii0000000000000000000000i0000000000000000i, ��„�/<r i[/r u+ri�ainurrtt9ri Arl+� iii , City of Ukiah a,M{/(//!,/OGNB[l//6•l/Illrt, Y1V1dd!(lOAd YllRld/ P/krMYdCfd ?I( YY/lGe('?Jnn June 7, 2016 Honorable Mayor, Members of the City Council, and Citizens of the City of Ukiah: We are pleased to submit the City of Ukiah's Comprehensive Annual Financial Report(CAFR)for the fiscal year ended June 30, 2015. This report is prepared in accordance with State law and generally accepted accounting principles (GAAP). These financial statements are presented in conformity with GAAP and audited in accordance with generally accepted auditing standards. Responsibility for the accuracy of the data and the fairness of presentation, including all footnotes and disclosures, rests with City management. We believe the data presented in this report is accurate in all material respects, and all statements and disclosure necessary for the reader to obtain a thorough understanding of the City's financial activities have been included. GAAP requires that management provide a narrative introduction, overview, and analysis to accompany the basic financial statements in the form of Management's Discussion and Analysis (MD&A). This letter of transmittal is designed to complement the MD&A and should be read in conjunction with it. Management's Discussion and Analysis(MD&A)immediately follows the independent auditors' report and provides a narrative introduction, overview, and analysis of the basic financial statements. Management of the City has established a comprehensive internal control framework that is designed to protect the government's assets from loss, theft, or misuse and to produce reliable information for the preparation of the City's financial statements. Because the cost of internal control should not exceed anticipated benefits, the objective is to provide reasonable, rather than absolute, assurance that the City's financial statements are free of material misstatements. As management, we assert that, to the best of our knowledge,this financial report is complete and reliable in all material respects. The firm of Van Lant & Fankhnel, LLP, Certified Public Accountants, has issued an unqualified opinion, which states that the City's financial statements for the fiscal year ended June 30, 2015, are presented fairly in conformity With GAAP. The independent auditor's report is located'at the front of the financial section of this report. Profile of the City and Operations The City of Ukiah was incorporated in 1876. The City is located in Northern California, approximately 125 miles north of San Francisco on highway 101. The City occupies 4.7 square miles and is the County seat for Mendocino County. According to the 2010 census, Ukiah's population is 16,075. Ukiah is a general law city under California state law and its rights, powers, privileged, authority, and functions are established through the State constitution. The City operates under a council-manager form of government. The five members of the Ukiah City Council are elected by voters to serve rrrrararem!rurrrisirraarirurinow�^uararmurupluatrvmN,iia'stzumrwrerru�rmvsnatiisrrrrrrmirrnrtxrxrnmxmtmdrnmuvv.must ruur�rr ws �nuriddmaneiuuvmt>arumru rannrar. mMlnarxisra,rrr✓r+x,rarurvv ;aaurr.,,n-m. gaxiu�wu¢rrrrrdvw am—viu ;. a.n , ;q.r,iwvnrrnmw�irr,„vivrrmmimra iriahsaamwinwrvirvmmruar�dmavirammnarminnrrararar.xxw �mimmiRupirmim 300 Seminary Avenue •Ukiah• CA• 95482-5400 Phone: (707)463-6200 • Fax: (707)463-6204 • www.cityofukiah.com overlapping four-year terms. The mayor is elected by, and from, the City Council for a one-year term. The Council appoints the City Manager who serves at their discretion. The City Council is a policy- setting body that is responsible for passing ordinances, adopting a City Budget, and appointing committees. The Council also serves as the governing board for the Successor Agency to the Ukiah Redevelopment Agency. The City Manager is responsible for carrying out the policies and ordinances of the City Council, for overseeing the daily operations of the City, and for appointing other employees and otherwise managing daily operations of the City. The City provides a full range of municipal services including fire and police protection, construction and maintenance of City Streets, storm drains, bridges and similar infrastructure type assets; park maintenance, community recreation activities, museum, and community development. In terms of business-type activities, the City provides water, wastewater and electric services through the operations of its utility enterprises. In addition, the City operates an Airport, Conference Center, Golf Course and Parking District. The City operates on a fiscal year basis, beginning July 1 and ending June 30. All financial activity is authorized by the City Council through an annually adopted City Budget and implemented by the City Manager through adopted financial policies and procedures. The City's annual budget serves as the foundation for the City of Ukiah's financial planning and control systems. All departments of the City submit requests for appropriations to the City Manager in the spring of each year. The Manager uses these requests as a starting point for developing a proposed budget. The Manager presents a proposed budget to the City Council each year prior to the end of the current fiscal year. The Council holds public hearings on the proposed budget and then ultimately adopts a formal budget before the beginning of the new fiscal year.The City maintains comprehensive municipal accounting system and uses encumbrance accounting procedures to maintain budgetary control. Purchase orders, contracts, and other commitments for expenditure of monies are encumbered to reserve a portion of applicable budget appropriation. The total expenditures of each fund may not exceed the total fund appropriations and total expenditures for each department may not exceed departmental appropriations without City Council approval of a budget amendment. Encumbrances outstanding at year-end are reported as assigned fund balance. Unencumbered amounts lapse at gear-end and may be appropriated as part of the following year's budget. Local Economy and the Future As the Mendocino County seat and the business/education/shopping hub for much of Mendocino, Lake, and Northern Sonoma Counties, Ukiah's weekday population swells from 16,075 to nearly 35,000. Consequently, sales tax revenue is an important economic driver for the community. With a diverse and stable tax base the growth in this area is positive; Ukiah gained approximately 5% in FY 2014- 15, nearly double the State-wide average. The City is well-poised for additional growth and expects to see major retail and business developments occurring within the next two years. ii Tourism is an increasingly significant industry in Ukiah and is steadily growing. In fact, since 2010, the local TOT revenue is up 77%. These massive gains can be largely attributed to an active visitor attraction program, Visit Ukiah, and an increase in business travel. The impact on the General Fund is positive--for the City of Ukiah, TOT revenue is now surpassing $1 million. With a renewed focus on economic development and streamlining the development process, Ukiah's outlook is bright. City Staff is taking a balanced approach, ensuring that"quality of life"features like new parks, walking paths, and recreational programs are developed alongside new utility infrastructure, roads, housing, and commercial growth. Over the course of the last seven years, the economic recession and loss of Redevelopment have had significant impacts on the City of Ukiah. New development at the Redwood Business Park and other areas of the City will increase the sales and property tax base and improve General Fund revenues. The City is investing in utilities, traffic, undergrounding and other infrastructure improvements in the downtown and retail projects after years of preparatory work. City staff is working to facilitate that development with a proactive, community-minded approach. Much of the new development will be focused on the dedicated commercial hub at Redwood Business Park. There has been noted a significant increase in the development interest in properties along the other major gateways as well. I would like to thank the Finance Department staff for their efforts in producing this report and maintaining the high standards of municipal finance accounting and reporting. I especially want to thank Leigh Halvorsen for her efforts during the absence of the Finance Director. Respectfully submitted, // 5 .5: Sage Sangiacomo City Manger I iii City Officials Mayor Stephen G. Scalmanini Vice Mayor Jim 0. Brown Councilmember Kevin Doble Councilmember Maureen Mulheren Councilmember Douglas F. Crane City Manager Sage Sangiacomo Electric Director Mel Grandi Finance Director (Vacant) Human Resources Director Melody Harris Police Chief Chris Dewey Fire Chief John Bartlett Planning Director Charley Stump Public Works Director Tim Eriksen Water and Sewer Director Sean White City Attorney David Rapport City Clerk Kristine Lawler �P�pO/Oam i lmodr�joNUu�D r%)�Oit City of Ukiah Ilir „,,,,,, ���oriimii/JJliii0000000000000000ioiiii000iii0000000000000000000000i0000000000000000i, iv Organizadon Chart Citizens of Ukiah City Council Mayor Steve Scalmonint Vice Mayor Jim Brown Council member Doug Crane Cotincil member Keys Dohle Council member Maureen Mulheren City Manager Airport Commission City Attorney Sage Sanoiaconio Deinialitia Permit Review Committee David Rapport Deeps Revies Board Investment Oversight Committee Parks,Recreation,&Golf Commssion Paths,Open Space,&Creeks Commissicn City Engineer Planning Commission Tim lEnksen Traffic Engineenng Committee Board of Appeals Coal Service Board Airport Manager Grepawen City Clerk Kristine Law em Community Water&Sewer Public Works Finance Director HR DirectorRisk PlanningiCornm, Police Chief Fire Chief Electric Utility Services Utilities Director Director VACANT Gilds Dewey Manager Dev.Director John Bartlett Director Administrator Sean Wilde Tim Enksen Melody Hams Charley Stump Contracted) Mel Grand i Tam Baitolanei Planning& I General Gra/eminent Water Ullty Operators Eng neenng Budget Degelopnnlnl Human Resources BM lre isrpensr Polk.Rntecton Fire Note:ton Beale us ity One-atom Bu Inklings Sewer Unity ggeranons Stle,e4s&Roads Financial Reporting god eg ,t cEwernsrrr uanoed Suppon Elecnnnall Constructon Gof Course Vehocle Sermes Treasury Mare gement Redeledopment P`apking Enflonnemen %mono!Pool Sold Waste Ensposal Account Payable Mina!Codnal ,Parks&Reoreanon Pam!! Museum FUR:Mama Connaeri.Cienten us Lr Ring Inkirrnaton Tethrolggy ECOVIr110 Develtpinert Sp,enual Event Visa Liknah vee( APOMMIOINArfolti, City of Ukiah Financial Section Independent Auditor's report, Management's discussion and analysis, basic financial statements and notes to the financial statements. �P�pO/Oam i�lmodr�joNUu�D I - fid .,, City Ilir �����„,,,,,, ���oriimii/JJliii0000000000000000ioiiii000iii0000000000000000000000i0000000000000000i, lant & IVan 0„ Fankhanel, LLP o,,modp"m/c """,°,`.= Independent Auditor's Report The Honorable City Council City of Ukiah, California Report on the Financial Statements We have audited the accompanying financial statements of the governmental octivides, business-type octivides, each major fund, and the aggregate remaining fund information of the City of Ukiah (the ^City^), as of and for the year ended June 30, 2015, and the related notes to the financial statements which collectively comprise the City's basic financial statements as listed in the table of contents. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, innp|ennentodon, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing 3tendenos, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial stotennents, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. Van Lant & npnkh*ne/, LLP 25eozKellogg Street oma unu*. Cx e2354 e0e.e566ere We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinions In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, business-type activities, each major fund, and the aggregate remaining fund information of the City of Ukiah, as of June 30, 2015, and the respective changes in financial position, and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America. Change in Accounting Principle As described in Note 9 to the financial statements, in 2015, the City adopted new accounting guidance, GASB Statement No. 68, Accounting and Financial Reporting for Pensions. Our opinion is not modified with respect to this matter. Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management's discussion and analysis and required supplementary information as listed in the table of contents be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Information Our audit was conducted for the purpose of forming an opinion on the financial statements that collectively comprise the City's basic financial statements. The introductory section, the schedules listed in the supplementary information section of the table of contents, and statistical section, are presented for purposes of additional analysis and are not a required part of the basic financial statements. 2 The schedules listed in the supplementary information section of the table of contents are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the schedules listed in the supplementary information section of the table of contents are fairly stated in all material respects in relation to the basic financial statements as a whole. The introductory and statistical sections have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we do not express an opinion or provide any assurance on them. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued a report dated June 7, 2016 on our consideration of the City's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City's internal control over financial reporting and compliance. 1Cet,44,0e 4- 'if June 7, 2016 3 Management's Discussion and Analysis pO/Oam i�lmodr�joNUu�D t City of Ukiah Ilir �����„,,,,,, ���oriimii/JJliii0000000000000000ioiiii000iii0000000000000000000000i0000000000000000i, MANAGEMENT'S DISCUSSION AND ANALYSIS As management of the City of Ukiah(City),we offer readers of the City's financial statements this narrative overview and analysis of the financial activities of the City for the fiscal year ended June 30,2015.Please read it in conjunction with the accompanying basic financial statements. This analysis is organized into sections, moving from highlights of FY 2014-15, through descriptions of the financial statements and analysis of the selected information. The final section discusses some of the City's financial processes and the upcoming budget outlook. Note: Unless otherwise indicated,all amounts are expressed in thousands of dollars. FINANCIAL HIGHLIGHTS • The City's prior year net position was restated and decreased by 18%to$102,727. • The City's total net position decreased 21% to $98,961 from$125,642 a year ago or, as restated, a 4% decrease from$102,727. • Governmental activities net position ended the year at$20,100 down 56%from$45,271 in the prior year and the net position for Business Type activities was also down 2%to$78,861 from$80,371 in 2014. • Total tax revenue,other governmental revenues and business activity revenues were less than expenses by $3,746 or 7%. • Total revenues from all sources were$49,987,up 1%from$49,255 in the prior year. • The total cost of all activities was$53,753,up 11%from$48,407 in the prior year. • General Fund expenditures exceeded revenues and other financing sources and uses by$355 or 2%. USING THIS ANNUAL REPORT This annual report consists of five parts — management's discussion and analysis (this portion), the basic financial statements,the required supplemental information,an optional section that presents combining statements for non-major governmental funds and enterprise funds, and a statistical section. The basic financial statements include two kinds of statements that present different views of the City: (1) The first two statements are government-wide financial statements that provide both long-term and short-term information about the City's overall financial status.These include the Statement of Net Position and the Statement of Activities. (2) The remaining statements are fund financial statements that focus on individual parts of the City government, reporting on the City's operations in more detail than the government-wide statements. • The governmental funds statements tell how general governmental services like public safety were financed in the short-term as well as what remains for future spending. • Proprietary fund statements offer short and long-term financial information about activities the government operates like businesses, such as the electric,water and wastewater funds business-type activities. Figure A-1 summarizes the major features of the City's financial statements, including the portion of the City government they cover and the types of information they contain. The remainder of this overview section of Management's Discussion and Analysis explains the structure and contents of each of the statements. 4 MANAGEMENT'S DISCUSSION AND ANALYSIS Figure A-1 Major Features of City of Ukiah's Government-wide and Fund Financial Statements Fund Statements Government-wide Statements Governmental Funds Proprietary Funds Scope Entire city government The activities of the City that Activities the City operates similar are not proprietary or fiduciary, to private businesses:such as such as police,fire,and parks electric,water,and wastewater systems. Required financial • Statement of net • Balance sheet • Statement of net position statements position • Statement of activities • Statement of revenues, • Statement of revenues expenditures,and expenses,and changes in changes in fund balances net position • Statement of cash flows Accounting basis and Accrual accounting and Modified accrual accounting Accrual accounting and economic measurement focus economic resources focus and current financial resources resources focus focus Type of asset/liability All assets and liabilities,both Only assets expected to be All assets and liabilities,both information financial and capital,and short- used up and liabilities that financial and capital,and short- term and long-term come due during the year or term and long-term soon thereafter;no capital assets included Type of inflow/outflow All revenues and expenses Revenues for which cash is All revenues and expenses during information during year,regardless of received during or soon after year,regardless of when cash is when cash is received or paid the end of the year; received or paid expenditures when goods or services have been received and payment is due during the year or soon thereafter Government-wide Statements The government-wide statements report information about the City as a whole using accounting methods similar to those used by private-sector companies.The statement of net position includes all the government's assets and liabilities. All of the current year's revenues and expenses are accounted for in the statement of activities regardless of when cash is received or paid. The two government-wide statements report the City's net position and how it has changed. Net position—the difference between the City's assets and liabilities — is one way to measure the City's financial health, or position. Over time, increases or decreases in the City's net position is an indicator of whether its financial health is improving or deteriorating,respectively. 5 MANAGEMENT'S DISCUSSION AND ANALYSIS The government-wide financial statements of the City are divided into two categories: Governmental activities—All of the City's basic services are considered to be governmental activities,including general government,community development,public safety,public works,and community services.Property taxes,sales taxes, vehicle license fees,ambulance fees,transient occupancy taxes,and franchise fees finance most of these activities. Business-type(Proprietary)activities—The City charges fees to customers to cover all or most of the cost of the services provided. The City's utility services (water, wastewater and electric), airport, golf course, and conference center are reported in this category. Fund Financial Statements The fund financial statements provide more detailed information about the City's most significant funds. Funds are accounting devices that the City uses to keep track of specific sources of funding and spending for particular purposes. • Some funds are required by State law. • The City Council establishes other funds to control and manage money for particular purposes or to show that it is properly using certain taxes and grants. • The City has two kinds of funds: • Governmental funds—Most of the City's basic services are included in governmental funds,which focus on(1) how cash and other financial assets that can readily be converted to cash flow in and out and(2)the balances left at year-end that are available for spending. Consequently,the governmental funds statements provide a detailed short-term view that helps you determine whether there are more or fewer financial resources that can be spent in the near future to finance the City's programs. Because this information does not encompass the additional long-term focus of the government-wide statements, we provide additional information at the bottom of the governmental funds statement,or on the subsequent page,that explains the relationship(or differences)between them. • Proprietary funds — Services for which the City charges customers a fee are generally reported in proprietary funds. Proprietary funds, like the government-wide statements, provide both long-and short-term financial information. — In fact,the City's enterprise funds(one type of proprietary fund)are the same as its business-type activities, but provide more detail and additional information, such as cash flows. — The City's internal service funds are another type of proprietary fund used to account for activities charged to other funds on a cost reimbursement basis. FINANCIAL ANALYSIS OF GOVERNMENT WIDE STATEMENTS The Summary of Net Position (Table 1) and Summary of Changes in Net Position (Table 2) present the City's governmental and business activities in total for the years ending June 30,2015 and June 30,2014. The City accounts for general governmental functions such as police, fire, public works, development, and other community services in the General and Special Revenue funds categorized as Governmental Activities on Table 1. The 6 MANAGEMENT'S DISCUSSION AND ANALYSIS City accounts for its utilities, including electric, water, wastewater and solid waste disposal as proprietary enterprise funds. The airport,parking district,golf course,conference center, street lighting system and internal service funds are also accounted for as enterprise funds.These funds are categorized as Business Type Activities on Table 1. The City's combined net position for the fiscal year ended June 30, 2015 was $98,961. The City's net position for Governmental activities decreased 56% from $45,271 to $20,100, before accounting for prior year restatement. Business-type activities' net position decreased 2% from $80,371 to $78,861. The Net Position's restricted amounts are restricted funding sources for specific purposes by various agreements or restricted uses of revenues.Unrestricted Governmental and Business-type net position included assets received for specific purposes and amounts accumulated for capital assets. Table 1 Summary of Net Positon June 30,2015 and 2014 (Full Accrual,in Thousands) Governmental Activities Business Type Activities Total 2015 2014 2015 2014 2015 2014 Assets Current assets 19,330 20,023 53,276 44,772 72,606 64,795 Non current assets 35,282 34,225 135,176 134,819 170,458 169,044 Total Assets 54,612 54,248 188,452 179,591 243,064 233,839 Deferred outflows of resources 2,951 - 639 - 3,590 - Liabilities Current liabilities 1,307 8,977 2,386 2,075 3,693 11,052 Non current liabilities 31,095 - 106,820 97,145 137,915 97,145 Total Liabilities 32,402 8,977 109,206 99,220 141,608 108,197 Deferred inflows of resources 5,061 - 1,024 - 6,085 - Net Positon Capital assets 27,625 27,139 50,088 46,694 77,713 73,833 Restricted Public Safety 704 334 - - 704 334 Public Works 1,471 2,675 - - 1,471 2,675 Housing&Community Development 10,678 2,938 - - 10,678 2,938 Parks&Recreation 78 75 - - 78 75 Debt Service - - 2,072 2,072 2,072 2,072 NCPA Projects - - 468 - 468 - Unrestricted (20,456) 12,110 26,233 31,605 5,777 43,715 Total Net Position 20,100 45,271 78,861 80,371 98,961 125,642 A restatement of the prior year net position was made in both the Governmental and Business-type activities to implement new accounting standards and restate assets and liabilities. This resulted in a net reduction of$22,915 or 18% in the combined net position from $125,642 to $102,727. The restatement increase or (decrease) was for the implementation of Governmental Accounting Standards Board (GASB) Statement 68, Accounting and Financial Reporting for Pensions-($40,821),a restatement of long-term loans and land held for resale- $7,086,the recording of reserve electric utility funds held by Northern California Power Agency(NCPA)-$10,471,and a set-aside liability for unemployment claims- ($349).The restatement is shown in Table 2 and detailed in the Notes to Financial Statements. In Table 2, Governmental revenues increased by $319 or 2% due to operating grants and other revenues. Expenses decreased by$1,885 or 10%due to implementation of a cost allocation plan and the completion of projects. Business- type activities revenues increased by$413 or 1%,and expenses increased by$7,231 or 25%due primarily to accrual of the Landfill closure liability. 7 MANAGEMENT'S DISCUSSION AND ANALYSIS Table 2 Summary of Changes in Net Positon For the Fiscal Years Ended June 30, 2015 and 2014 (Full Accrual, in Thousands) Governmental Activities Business Type Activities Total 2015 2014 2015 2014 2015 2014 Revenue Charges for Services 1,482 3,736 32,266 31,932 33,748 35,668 Operating Grants and Contributions 1,472 1,098 - 57 1,472 1,155 Capital Grants and Contributions 889 484 25 - 914 484 Taxes 12,833 10,261 15 - 12,848 10,261 From Other Agencies - 1,237 - - - 1,237 Use of Money 337 94 449 356 786 450 Miscellaneous 216 - 3 - 219 - Total Revenues 17,229 16,910 32,758 32,345 49,987 49,255 Expenses General Government 773 3,716 - - 773 3,716 Public Safety 10,564 9,868 - - 10,564 9,868 Public Works 2,848 2,290 - - 2,848 2,290 Housing and Community DeN,elopment 348 832 - - 348 832 Parks& Recreation 2,829 2,541 - - 2,829 2,541 Electric - - 16,140 14,555 16,140 14,555 Water - - 3,783 3,717 3,783 3,717 Wastewater - - 8,230 8,118 8,230 8,118 Solid Waste Disposal Site(Inactive) - - 5,951 573 5,951 573 Parking District - - 138 171 138 171 Street Lighting - - 258 217 258 217 Airport - - 1,466 1,338 1,466 1,338 Conference Center - - 377 342 377 342 Golf Course - - 48 129 48 129 Total Expenses 17,362 19,247 36,391 29,160 53,753 48,407 Change in Net Position before Transfers (133) (2,337) (3,633) 3,185 (3,766) 848 Net Transfers - 1,817 - (1,817) - - Change in Net Position (133) (520) (3,633) 1,368 (3,766) 848 Net Position-Beginning of Year 45,271 45,791 80,371 79,003 125,642 124,794 Restatement of Net Position (25,038) - 2,123 - (22,915) - Net Position -End of Year 20,100 45,271 78,861 80,371 98,961 125,642 Governmental Activities Table 3 presents the cost of each of the City's major governmental programs for FY 2014-15 and FY 2013-14. On a full accrual basis, including financing and capital costs as reported under GASB 34, the City's total cost of governmental activities decreased by 10%.The increases in Public Safety,Public Works and Parks&Recreation were offset by decreases in General Government and Housing and Community Development. Governmental expenses reflect a wide variety of projects and ongoing activities,many of which are supported in part by program fees or other funding sources. 8 MANAGEMENT'S DISCUSSION AND ANALYSIS Table 3 Cost of Governmental Activities For the Fiscal Years Ended June 30, 2015 and 2014 (Full Accrual, in Thousands) Cost Percentage 2015 2014 Change Change General Government 773 3,716 (2,943) -79% Public Safety 10,564 9,868 696 7% Public Works 2,848 2,290 558 24% Housing and Community Development 348 832 (484) -58% Parks & Recreation 2,829 2,541 288 11% Total Governmental Activities 17,362 19,247 (1,885) -10% The City's PERS retirement benefits costs increased by$404 from 2014 to 2015 (to$3,446 from$3,042). General government services, functions that support Public Safety and all the other City services, include the City Council, City Clerk, City Treasurer, City Attorney and the City Manager's office as well as Finance, Administrative Services, and Human Resources. The decrease by$2,943 is primarily due to implementation of the cost allocation of general government services to the other governmental City services and Business-type activities in the amount of $2,521. Public Safety is the largest component of governmental activities. The majority of public safety cost is for personnel. Police salaries,benefits and overtime increased by$505. Public Works primarily consists of engineering, streets, and public rights of way maintenance. Parks and Recreation activities include a wide range of services to the public. Principal activities include maintaining all City parks and other landscaped areas,managing a modern museum,providing a year-round calendar of youth and adult recreation programs, and operating a public swimming pool. The recreation programs are primarily self-funded through user fees and cooperative use agreements with the school systems. Business Type Activities Table 4 details the City's net position for business-type activities in continuing operations,which resulted in a$1,701 increase in net position or 5% of total revenues (before revenue from the use of money and property and transfers to other funds),compared with a$3,270 increase,or 10%in 2014.The Solid Waste Disposal Site was closed in 2001 and its current position is presented separately so as to not distort the results of continuing operations. 9 MANAGEMENT'S DISCUSSION AND ANALYSIS Table 4 Statement of Operating Income and Expenses-Business Type Funds For the Fiscal Years Ended June 30,2015 and 2014 (Full Accrual,in Thousands) Operating Expenses Operating Revenues Net Increase(Decrease)From Operations 2015 2014 2015 2014 2015 2014 Active Programs Electric 16,140 14,555 15,244 14,994 (896) -6% 439 3% Water 3,783 3,717 5,579 6,007 1,796 32% 2,290 38% Wastewater 8,230 8,118 9,264 8,833 1,034 11% 715 8% Parking District 138 171 91 116 (47) -52% (55) -47% Street Lighting 258 217 186 191 (72) -39% (26) -14% Airport 1,466 1,338 1,349 1,259 (117) -9% (79) -6% Conference Center 377 342 342 298 (35) -10% (44) -15% Golf Course 48 129 86 159 38 44% 30 19% Total Business Type Funds 30,440 28,587 32,141 31,857 1,701 5% 3,270 10% Closed Program Solid Waste Disposal Site(2001 Inactive) 5,951 573 126 132 (5,825) (441) The Electric Utility transferred $1,043 to the General Fund as a franchise fee that would be charged to an outside provider. This amount is calculated at 7% of electric revenues. Electricity purchase costs decreased from$8,466 last year to$8,307 in FY 2014-15,while rates charged by the Utility were held constant.Purchase costs represented 53%of the Operating Expenses for FY 2014-15 down, from 61%in FY 2013-14. Net water revenue continued to decrease and was down 22% from the prior year reflecting continued conservation efforts due to the drought and reduced water sales. The non-major operations of Parking District, Street Lighting,Airport and Conference Center continue to be unable to fully fund operating expenses, after depreciation, in FY 2014-15. Management will continue its effort to improve marketing,restructure operations and reduce operating costs in relation to revenue. The Solid Waste Disposal Site was closed in 2001 and State regulations require the site to be monitored for 30 years with funds set aside for closure expenses, post-closure expenses, and contingencies. The City is working with State regulatory agencies to complete the formal closure of the site and has increased the liability of the closure costs in FY 2014-15 to$14,700 to include State required financial assurances. FINANCIAL ANALYSIS OF THE FUND STATEMENTS Governmental Funds The total increase in governmental revenues was$1,810 or 11%from$15,898 to 17,708. This increase is primarily due to the change in the reporting of the Electric franchise fee of$1,043 as franchise revenue in FY 2014-15, instead as a transfer in as reported in FY 2013-14. The governmental expenses increased by $246 or 1% from$17,933 to $18,179 due to a net change of a decrease in general government expenses allocated to business-type funds and increases in capital outlay and public safety costs. The net change in fund balances increased by$299 from a negative$201 in FY 2013-14 to a negative$500 in FY 2014- 15. 10 MANAGEMENT'S DISCUSSION AND ANALYSIS Table 5 summarizes the major revenue classifications used for taxes and other governmental revenues, expenditures, transfers,and changes in fund balances: Table 5 Revenue,Expenditures and Fund Balance Summary-Governmental Funds For the Fiscal Years Ended June 30,2015 and 2014 (Full Accrual,in Thousands) General Other Governmental Funds Total Governmental Funds 2015 2014 2015 2014 2015 2014 Revenue Taxes 12,816 10,230 - - 12,816 10,230 Licenses and Permits 186 284 - 9 186 293 Fines and Forfeitures 59 54 - 203 59 257 Interest,Rents and Concessions 219 183 113 158 332 341 Intergovernmental 183 1,253 2,866 2,017 3,049 3,270 Charges for Services 883 1,006 150 8 1,033 1,014 Miscellaneous 148 225 85 268 233 493 Total Revenues 14,494 13,235 3,214 2,663 17,708 15,898 Expenses Current: General Government 839 2,676 13 97 852 2,773 Public Safety 9,754 8,700 475 597 10,229 9,297 Public Works 2,011 1,141 327 471 2,338 1,612 Housing and Community Development 203 481 125 305 328 786 Parks&Recreation 1,982 1,907 711 398 2,693 2,305 Capital Outlay 311 263 1,428 897 1,739 1,160 Total Expenses 15,100 15,168 3,079 2,765 18,179 17,933 Excess(Deficiency)of Revenues over Expenditures (606) (1,933) 135 (102) (471) (2,035) Other Financing Sources(Uses) Transfers In 712 1,715 637 362 1,349 2,077 Transfers Out (461) - (917) (243) (1,378) (243) Total Other Financing Sources(Uses) 251 1,715 (280) 119 (29) 1,834 Net Change in Fund Balances (355) (218) (145) 17 (500) (201) Fund Balances,Beginning of Year 5,056 5,274 10,153 10,137 15,209 15,411 Prior Period Adjustment 659 - 7,086 - 7,745 - Fund Balances,End of Year 5,360 5,056 17,094 10,154 22,454 15,210 The$2,586 increase in Taxes from$10,230 to$12,816 includes the change in franchise fees,as discussed above,and a change in reporting the Property Tax in Lieu of Vehicle License Fees of$1,253 as property tax in FY 2014-15,instead as Intergovernmental revenues. This change was to better reflect implementation of State law that realigned property tax allocations to local agencies and the revenue based on City assessed valuation. With these changes, the overall tax revenues increased by 2%or$290. The voter approved one-half percent sales tax went into effect in October 2005. In FY 2014-15, revenue from this tax increased by 2% to $2,466 from $2,424. There was an increase in property tax received of 2.5%from$2,476 to$2,539 reflecting continued economic improvement. Other Governmental Funds Revenue, classified as intergovernmental, include many Federal, State or Special District grants which vary from year to year. In FY 2012-13, the intergovernmental revenues were $1,719 which increased in FY 2013-14 to$2,017 and increased again in FY 2014-15 to$2,866.The largest grants were$446 for the Museum Prop 84,$310 for CDBG, $312 for Home and$712 for Special Revenues. Current General Fund expenditures decreased less than 1% from $15,168 to $15,100. General Fund Capital Outlay increased from$263 to$311.Other Governmental Funds saw an 11%increase in expenditures,primarily in Parks and 11 MANAGEMENT'S DISCUSSION AND ANALYSIS Recreation and Capital Outlay. The net change in fund balance in the General Fund for FY 2014-15 was a decrease of$355,as compared to a decrease of$218 in FY 2013-14. There was a prior period adjustment to the General Fund balance to correct the balance of compensated absences. This had the effect increasing the fund balance to$5,306,or a net increase of$304 or 6%. The net change in fund balances for the Other Governmental Funds was an increase of$6,941 in FY 2014-15 to$17,094. This increase was primarily due to a prior period adjustment which reclassified long-term receivables and land held for resale from deferred inflows to restricted fund balance. GENERAL FUND BUDGETARY HIGHLIGHTS Actual General Fund revenues exceeded the final budget by$289,a variance of 2%. Total tax revenues were 2%over budget,primarily because transient occupancy taxes were over budget by$248 or 30%. As noted above, there was a reclassification in reporting of motor vehicle in-lieu revenues from intergovernmental to taxes which distorted the comparison to the final budget amounts. Total General Fund expenditures finished the year under budget by $275 or 2%, with Public Safety, Housing and Community Development, and Parks and Recreation offsetting increases in General Government, Public Works and Capital Outlay. Table 6 Revenue,Expenditures and Changes in Fund Balance Summary-Budget to Actual-General Fund For the Fiscal Year Ended June 30,2015 (Full Accrual,in Thousands) Budgeted Variance Amounts Actual with Final Final Amounts Budget Revenue Taxes 11,318 12,816 1,498 Licenses and Permits 268 186 (82) Fines and Forfeitures 65 59 (6) Interest,Rents and Concessions 159 219 60 Intergovernmental 1,349 183 (1,166) Charges for Services 980 883 (97) Miscellaneous 67 148 81 Total Revenues 14,206 14,494 288 Expenses Current: General Government 1,316 839 (477) Public Safety 9,410 9,754 344 Public Works 2,157 2,011 (146) Housing and Community Development 164 203 39 Parks&Recreation 1,954 1,982 28 Capital Outlay 374 311 (63) Total Expenses 15,375 15,100 (275) Excess(Deficiency)of Revenues over Expenditures (1,169) (606) 563 Other Financing Sources(Uses) Transfers In 272 712 440 Transfers Out - (461) (461) Total Other Financing Sources(Uses) 272 251 (21) Net Change in Fund Balances (896) (355) 541 Fund Balances,Beginning of Year 5,056 5,056 (0) Prior Period Adjustment - 659 659 Fund Balances,End of Year 4,160 5,360 1,200 12 MANAGEMENT'S DISCUSSION AND ANALYSIS CASH MANAGEMENT The City contracts with Public Financial Management,Inc.(PFM),a specialist in municipal cash management,to direct its investments and maintain flexibility by utilizing a pooled cash system. Under the pooled cash concept, the City invests the cash of all funds to ensure maturities coincide with cash needs. Cash is invested in eligible securities, as constrained by law and further limited by the City's investment policy. The goals of the City's investment policy are safety,liquidity,and yield. The City Council has appointed an Investment Oversight Committee,chaired by the elected City Treasurer,to direct and monitor the activities of PFM. CAPITAL ASSETS The capital assets of the City are those assets that are used in the performance of City functions include equipment, buildings,land,park facilities,and roads. Table 7 Capital Assets(Net of Depreciation) June 30,2015 and 2014 (Full Accrual, in Thousands) Governmental Activities Business Type Activities Total 2015 2014 2015 2014 2015 2014 Land 495 495 5,234 4,674 5,729 5,169 Land improvements 4,345 3,137 587 625 4,932 3,762 Buildings and improvements 3,665 3,816 32,098 32,506 35,763 36,322 Equipment,vehicles and machinery 1,958 2,115 3,724 3,591 5,682 5,706 Infrastructure 14,217 14,786 88,741 90,125 102,958 104,911 Construction in progress 2,945 2,790 3,459 3,255 6,404 6,045 Total 27,625 27,139 133,843 134,776 161,468 161,915 As shown on Table 7, at June 30, 2015, the value of capital assets of the governmental activities, net of accumulated depreciation, totaled $27,625 and the value of capital assets of the business-type activities, net of accumulated depreciation, totaled $133,843. Depreciation on capital assets is recognized in the Government-Wide financial statements but not in the Fund financial statements. Additional information regarding the City's capital assets can be found in the Notes to the Financial Statements. CURRENT LIABILITIES AND LONG-TERM LIABILITES AND DEBT City liabilities and debt obligations are segregated between current,which is generally due in one year, and long-term which are generally due in annual payments spread over a number of years and governed by specific agreements. Future taxes, service charges and other revenues are projected over the years to fund long-term liabilities. Current liabilities are$1,307 for general governmental and$2,386 for business-type activities,which total$3,693 and are $7,359 less than the prior year. This significant decline is primarily due to a prior period adjustment to reclassify unearned revenues from current liabilities to restricted fund balance. See Table 1 above for more information. The City has long-term governmental liabilities totaling$31,095 and long-term business-type liabilities of$106,819 for a total of$137,914, which is an increase of$40,768 from the prior year. This increase is primarily due to changes in accounting requirements to record and report compensated absences and pension liabilities of the City. These liabilities were previously required to be mentioned in the Notes to the Financial Statements. This change in reporting has increased the City's ratio of total liabilities-to-net-position to 144%, from 86%in FY2013-14. 13 MANAGEMENT'S DISCUSSION AND ANALYSIS In Table 8 below, the primary outstanding long-term liabilities are pension's payable and one-time outstanding debt issues. Also, as noted above,the Landfill Closure and Post-Closure liabilities were increased by$5,637 to$14,700 to reflect the obligations of the City to the State for formally closing the inactive landfill and for thirty years of post-closure monitoring and maintenance. As of June 30,2015,$8,538 has been designated for the landfill closure and post-closure. Table 8 Outstanding Long-Term Liabilities and Debt(net of debt discounts/premiums) June 30,2015 and 2014 (Full Accrual,in Thousands) Governmental Activities Business Type Activities Total 2015 2014 2015 2014 2015 2014 Liabilities Compensated Absences 807 322 1,129 Net Pension Liability 30,288 - 8,042 - 38,330 - Total Liabilities 31,095 - 8,364 - 39,459 - Debt Electric Revenue Bonds 5,399 6,981 5,399 6,981 Installment Agreements: Water treatment Plant 11,928 12,282 11,928 12,282 Wastewater Treatment Plant 64,898 66,749 64,898 66,749 State Loans: SWRCB Water Treatment 1,117 1,255 1,117 1,255 SW RCB Wastewater Treatment 413 815 413 815 Landfill Closure and Post-Closure 14,700 9,063 14,700 9,063 Total Debt - - 98,455 97,145 98,455 97,145 Total Long-Term Liabilities and Debt 31,095 - 106,819 97,145 137,914 97,145 Additional information regarding the City's outstanding liabilities and debt can be found in the Notes to the Financial Statements. NEXT YEAR'S BUDGET AND ECONOMIC FACTORS The FY 2015-16 Adopted Budget reflects a conservative projection of revenues and expenses based on slow and steady economic growth in the city and region. Included in the budget is further realignment of central government services with the implementation of an updated cost allocation plan encompassing the General Fund,enterprise funds and other funds to better reflect the costs of all funds. The City's projected economic growth in new development,housing and private economic activity is limited as the City and region continue to recover from the recession. The costs of government services continues to increase with low inflation,changes in labor contracts,unfunded pension liabilities,and equipment and infrastructure replacement needs. Governmental Funds The City's General Fund Budget for FY 2015-16 of$17,071,shows an increase expenditures and transfers out of$1,509 over FY 2014-15 actuals. Budgeted revenues and transfers of$17,526 show an increase of$2,156 over FY 2014-15 actuals from Table 5 above.The net change in fund balance at June 30,2016 is projected to increase by$455. Budgeted combined Public Safety and General Fund revenues for FY 2015-16 are $592 above the actual revenues for FY 2014-15. Budgeted expenditures are $1,561 over FY 2014-15 actual expenditures. These amounts include the revenue and expenditures related to the Measure "P" Sales Taxes which are restricted for public safety activities 14 MANAGEMENT'S DISCUSSION AND ANALYSIS (Measure"P"was voted in November 2014 to extend the 2005 Measure"S"until repealed by a vote) . Based on the analysis of the City's sales tax consultants,the adopted FY 2015-16 budget contains a projected sales tax increase of$474 over FY 2014-15 actual sales taxes. The Measure"P"Sales Tax revenues for FY 2015-16 are projected to be$2,507. Total budgeted Public Safety(Police and Fire)expenditures are$9,712. The General Fund provides the additional funding necessary for the expenditures in excess of the revenue received from Measure"P"and grant funds. Business Type Funds - Enterprise Funds Electric Utility expenses are projected to increase over the next year by $503. Replacement of defective distribution poles began in FY2011-12 and will continue on an annual basis.Another significant project will be the undergrounding of the system in certain areas of the City. A new five-year water operations rate study will be completed in FY 2015-16. A five-year rate wastewater operations study will be started in FY 2015-16.In addition,a new recycled water enterprise to dispose of the wastewater effluent will be created. The City will continue to implement the requirements of the State in the formal closing of the inactive solid waste landfill. In 2011, new contracts for curbside collection and for transfer station operations were completed. These contracts established new methods for revising fees based on a combination of the diesel fuel index,the consumer price index, fees and charges levied by other governments,and changes in the landfill charges for waste that is not recycled. These contracts extend for fifteen years and provide an option for an additional five years under certain conditions. The contracts will provide funding for the post-closure maintenance and monitoring of the closed landfill. Other Information A proposed Costco store in the City's Airport Business Park is on hold with an appeal filed by the City in the court ruling challenging the Costco Environmental Impact Report (EIR). The Costco EIR was published in early 2013 and certified in January 2014.The lawsuit was filed in February 2014. In September 2013, the City implemented salary reductions of 5% for most labor units as a means of reducing expenditures. The reductions are in effect for a period of two years and adjustments will be negotiated in FY 2015-16. A lawsuit was filed by the Ukiah Valley Sanitation District(District)on October 18,2013 seeking more that$28 million in restitution for alleged overcharging for services provided by the City pursuant to a series of agreements beginning in 1967.The City contests the allegations and is in mediation with the District. The City has entered into an interim agreement with the Ukiah Valley Fire District as of January 1, 2014 to provide firefighting, emergency medical response and hazardous material response services within the corporate limits of the City.Additional details of the agreement are included in the Notes to the Financial Statements. The City will adopt a broad based five year capital improvement plan in FY 2016-17 covering the utilities, other enterprise operations and other municipal facilities and equipment. In FY 2015-16, the City will continue to implement a comprehensive cost allocation plan and will expand the use of internal service funds to more fairly and equitably allocate these types of support services costs to the line depai luients. 15 MANAGEMENT'S DISCUSSION AND ANALYSIS SUMMARY As the County seat for Mendocino County, the City grew to provide a wide array of services and public facilities for the benefit of its residents,its commercial and industrial businesses,and visitors. The general tax revenue base is limited in growth and will continue to be enhanced by fees for services,grants, donations and other revenues. Over the years, the City has set up reserves to address operational shortfalls,replacement of equipment and infrastructure and address other ongoing liabilities. During the last several years, the City's enterprise funds have been reviewed for financial sustainability with studies to update rates charged for services and facility studies to update infrastructure and equipment needs in the future. Over the course of the last seven years,the economic recession and loss of Redevelopment funding have had significant impacts on the City of Ukiah.New development at the Redwood Business Park and other areas of the City will increase the sales and property tax base and improve General Fund revenues. The City is investing in utilities, traffic, undergrounding and other infrastructure improvements in the downtown and retail projects after years of preparatory work. City staff is working to facilitate that development with a proactive, community-minded approach. Much of the new development will be focused on the dedicated commercial hub at Redwood Business Park. There has been a significant increase in development interest in properties along the other major gateways as well. Tourism is also becoming an increasingly important industry for the City and surrounding region. Promotional efforts of"Visit Ukiah"have helped to produce a 52%increase in transient occupancy tax over the last five years, outpacing the rest of the County,which has only seen a 3%increase in the same period.The first four months of 2015 have shown an additional 15%increase, demonstrating that Ukiah's tourism industry and associated job creation are growing. REQUESTS FOR INFORMATION This financial report is designed to provide citizens, taxpayers, customers, investors, and creditors with a general overview of the City's finances and to show the City's accountability for the money it receives. If you have questions about this report or need additional financial information,contact the City's Finance Director at(707)463-6220,Finance Department,City of Ukiah,300 Seminary Ave,Ukiah,California 95482 or online at http://www.cityofukiah.com. 16 Basic Fi'nanct'al Statements pO/Oam i�lmodr�joNUu�D t City of Ukiah Ilir �����„,,,,,, ���oriimii/JJliii0000000000000000ioiiii000iii0000000000000000000000i0000000000000000i, City of Ukiah Statement of Net Position June 30, 2015 Governmental Business-type Activities Activities Total ASSETS Cash and Investments $ 12,941,583 $ 41,715,007 $ 54,656,590 Cash and Investments with Fiscal Agents 2,745,407 2,072,232 4,817,639 Receivables: Accounts 245,392 4,568,933 4,814,325 Taxes 1,230,266 - 1,230,266 Notes 5,221,608 42,500 5,264,108 Interest 47,203 86,451 133,654 Intergovernmental Receivables 389,179 - 389,179 Loans to Employees 1,385 - 1,385 Investment in NCPA Reserves - 6,532,349 6,532,349 Internal Balances 1,703,287 (1,703,287) - Prepaids 25,748 - 25,748 Refundable Deposits - 4,530 4,530 Land Held for Resale 2,435,114 - 2,435,114 Inventory 760 1,290,202 1,290,962 Capital Assets, Not Being Depreciated 3,440,275 8,692,945 12,133,220 Capital Assets, Depreciated, Net 24,184,538 125,149,892 149,334,430 Total Assets 54,611,745 188,451,754 243,063,499 DEFERRED OUTFLOWS OF RESOURCES Deferred Pension Related Items 2,951,157 639,297 3,590,454 LIABILITIES Current Liabilities: Accounts Payable and Accrued Liabilities 1,306,811 919,979 2,226,790 Interest Payable - 1,193,432 1,193,432 Deposits Payable - 273,065 273,065 Noncurrent Liabilities: Due within One Year 125,000 4,556,266 4,681,266 Due in More Than One Year 30,969,833 102,263,180 133,233,013 Total Liabilities 32,401,644 109,205,922 141,607,566 DEFERRED INFLOWS OF RESOURCES Deferred Pension Related Items 5,061,504 1,023,581 6,085,085 NET POSITION Net Investment in Capital Assets 27,624,813 50,088,246 77,713,059 Restricted for: Public Safety 704,132 - 704,132 Public Works 1,471,050 - 1,471,050 Housing and Community Development 10,678,236 - 10,678,236 Parks and Recreation 77,648 - 77,648 Debt Service - 2,072,225 2,072,225 NCPA Projects - 467,663 467,663 Unrestricted (20,456,125) 26,233,414 5,777,289 Total Net Position $ 20,099,754 $ 78,861,548 $ 98,961,302 The accompanying notes are an integral part of this statement. 17 City of Ukiah Statement of Activities Year Ended June 30, 2015 Program Revenues Charges Operating Capital for Grants and Grants and Functions/Programs Expenses Services Contributions Contributions Governmental Activities: General Government $ 772,772 $ 288,049 $ - $ - Public Safety 10,563,479 221,156 551,384 - Public Works 2,847,800 215,615 101,702 889,024 Housing and Community Development 348,477 - 530,918 - Parks and Recreation 2,829,367 756,906 287,795 - Total Governmental Activities 17,361,895 1,481,726 1,471,799 889,024 Business-type Activities: Electric 16,140,229 15,243,471 - - Water 3,783,257 5,579,127 - - Wasterwater 8,229,553 9,264,399 - - Disposal Site 5,950,554 125,963 - - Parking 138,317 91,444 - - Street Lighting 257,707 185,679 - - Airport 1,466,116 1,348,687 - 25,175 Conference Center 377,493 342,388 - - Golf Course 47,707 85,621 - - Total Business-type Activities 36,390,933 32,266,779 - 25,175 Total Primary Government $ 53,752,828 $ 33,748,505 $ 1,471,799 $ 914,199 General Revenues: Taxes: Property Taxes Sales Taxes Transient Occupancy Tax Business License and Transfer Taxes Franchise Taxes Gain on Sale of Property Interest, Rents and Concessions Miscellaneous Revenues Transfers In (Out) Total General Revenues and Transfers Change in Net Position Net Position- Beginning of Year Restatement of Net Position Net Position- End of Year The accompanying notes are an integral part of this statement. 18 Net(Expense) Revenue and Changes in Net Position Governmental Business-type Activities Activities Total $ (484,723) $ - $ (484,723) (9,790,939) - (9,790,939) (1,641,459) - (1,641,459) 182,441 - 182,441 (1,784,666) - (1,784,666) (13,519,346) - (13,519,346) - (896,758) (896,758) - 1,795,870 1,795,870 - 1,034,846 1,034,846 - (5,824,591) (5,824,591) - (46,873) (46,873) - (72,028) (72,028) - (92,254) (92,254) - (35,105) (35,105) - 37,914 37,914 - (4,098,979) (4,098,979) (13,519,346) (4,098,979) (17,618,325) 3,729,370 14,888 3,744,258 5,976,938 - 5,976,938 1,061,823 - 1,061,823 421,777 - 421,777 1,643,559 - 1,643,559 - 3,307 3,307 336,581 448,734 785,315 216,474 - 216,474 13,386,522 466,929 13,853,451 (132,824) (3,632,050) (3,764,874) 45,270,767 80,370,707 125,641,474 (25,038,189) 2,122,891 (22,915,298) $20,099,754 $ 78,861,548 $ 98,961,302 19 City of Ukiah Balance Sheet Governmental Funds June 30, 2015 Non-major Total Governmental Governmental General Funds Funds ASSETS Cash and Investments $ 3,677,677 $ 7,064,609 $ 10,742,286 Cash and Investments with Fiscal Agents - 2,745,407 2,745,407 Taxes Receivable 1,230,266 - 1,230,266 Accounts Receivable 191,543 37,532 229,075 Interest Receivable 47,203 - 47,203 Intergovernmental Receivables 24,718 364,461 389,179 Prepaid Expenditures 25,748 - 25,748 Loans to Employees 1,385 - 1,385 Due from Other Funds 359,286 - 359,286 Long-term Notes Receivable - 5,221,608 5,221,608 Advances to Other Funds 618,595 - 618,595 Land Held for Resale - 2,435,114 2,435,114 Total Assets $ 6,176,421 $ 17,868,731 $ 24,045,152 LIABILITIES Accounts Payable $ 433,374 $ 445,733 $ 879,107 Accrued Salaries and Benefits 299,038 8,847 307,885 Due to Other Funds - 56,797 56,797 Advances from Other Funds - 148,000 148,000 Total Liabilities 732,412 659,377 1,391,789 DEFERRED INFLOWS OF RESOURCES Unavailable Revenues- Grants 84,115 115,079 199,194 Total Deferred Inflows of Resources 84,115 115,079 199,194 FUND BALANCES Nonspendable 645,728 - 645,728 Restricted - 12,931,066 12,931,066 Assigned - 4,395,621 4,395,621 Unassigned 4,714,166 (232,412) 4,481,754 Total Fund Balances 5,359,894 17,094,275 22,454,169 Total Liabilities, Deferred Inflows of Resources and Fund Balances $ 6,176,421 $ 17,868,731 $ 24,045,152 The accompanying notes are an integral part of this statement. 20 City of Ukiah Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Position June 30, 2015 Fund Balances of Governmental Funds $ 22,454,169 Amounts reported for governmental activities in the Statement of Net Position are different because: Capital assets used in governmental activities are not financial resources and therefore, are not reported in the funds: Capital Assets 59,044,140 Accumulated Depreciation (31,741,814) Long-term liabilities are not due and payable in the current period and therefore are not reported in the funds: Compensated Absences (682,259) Net Pension Liability (30,288,255) Amounts for deferred inflows and deferred outflows related to the City's Net Pension Liability are not reported in the funds: Deferred Outflows- Pension Related Items 2,951,157 Deferred Inflows - Pension Related Items (5,061,504) Internal service funds are used by management to charge the costs of certain activities, such as insurance and vehicle maintenance, to individual funds. The assets and liabilities of the internal service funds are included in governmental activities in the statement of net position. 3,224,926 Long-term assets are not available for current use. Amounts are deferred under the modified accrual basis of accounting. 199,194 Net Position of Governmental Activities $ 20,099,754 The accompanying notes are an integral part of this statement. 21 City of Ukiah Statement of Revenues, Expenditures, and Changes in Fund Balances Governmental Funds Year Ended June 30, 2015 Non-major Total Governmental Governmental General Funds Funds REVENUES Taxes: Property Taxes $ 3,729,370 $ - $ 3,729,370 Sales Taxes 5,976,938 - 5,976,938 Transient Occupancy Taxes 1,061,823 - 1,061,823 Franchise Fees 1,643,559 - 1,643,559 Business License Taxes 364,491 - 364,491 Property Transfer Tax 39,684 - 39,684 Licenses and Permits 186,012 - 186,012 Fines and Forfeitures 58,692 - 58,692 Interest, Rents and Concessions 219,696 113,349 333,045 Intergovernmental 183,021 2,865,380 3,048,401 Charges for Services 882,761 150,196 1,032,957 Miscellaneous 147,815 84,836 232,651 Total Revenues 14,493,862 3,213,761 17,707,623 EXPENDITURES Current: General Government 838,891 13,189 852,080 Public Safety 9,753,881 475,168 10,229,049 Public Works 2,010,958 326,431 2,337,389 Housing and Community Development 202,683 125,238 327,921 Parks and Recreation 1,981,999 710,907 2,692,906 Capital Outlay 311,333 1,427,814 1,739,147 Total Expenditures 15,099,745 3,078,747 18,178,492 Excess(Deficiency)of Revenues Over Expenditures (605,883) 135,014 (470,869) OTHER FINANCING SOURCES (USES) Transfers In 712,151 637,057 1,349,208 Transfers Out (461,800) (916,778) (1,378,578) Total Other Financing Sources(Uses) 250,351 (279,721) (29,370) Net Change in Fund Balances (355,532) (144,707) (500,239) Fund Balances, Beginning of Year 5,056,102 10,153,454 15,209,556 Prior Period Adjustment 659,324 7,085,528 7,744,852 Fund Balances, End of Year $ 5,359,894 $ 17,094,275 $ 22,454,169 The accompanying notes are an integral part of this statement. 22 City of Ukiah Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities Year Ended June 30, 2015 Net Changes in Fund Balances -Total Governmental Funds $ (500,239) Amounts reported for governmental activities in the Statement of Activities are different because: Governmental funds report capital outlays as expenditures. However, in the Statement of Activities the cost of these assets is allocated over their estimated useful lives as depreciation expense. Capital Outlay 1,862,302 Depreciation Expense (1,338,378) The amounts below included in the Statement of Activities do not provide (require) the use of current financial resources and, therefore, are not reported as revenues or expenditures in governmental funds (net change): Net Pension Liability 4,968,772 Compensated Absences (22,935) Amounts for deferred inflows and deferred outflows related to the City's Net Pension Liability are not reported in the funds. This is the net change in deferred inflows and deferred outflows related to the net pension liability: Deferred Outflows - Pension Related Items 166,484 Deferred Inflows- Pension Related Items (5,061,504) Some revenues reported in the Statement of Activities are not considered available to finance current expenditures and, therefore, are not reported as revenues in the governmental funds. (482,071) Internal service funds are used by management to charge the costs of certain activities, such as insurance and vehicle maintenance, to individual funds. The net revenue (expense)of the internal services funds is reported with governmental activities. 274,745 Change in Net Position of Governmental Activities $ (132,824) The accompanying notes are an integral part of this statement. 23 City of Ukiah Statement of Net Position Proprietary Funds June 30, 2015 Business-type Activities Electric Water Sewer Disposal Site ASSETS Current Assets: Cash and Investments $ 9,549,551 $ 7,388,381 $ 15,639,601 $ 8,454,243 Restricted Cash and Investments 2,072,225 - 7 - Receivables: Accounts(net) 2,694,003 1,008,932 755,471 11,400 Interest 22,374 16,582 35,101 12,394 Grants - - - - Notes-current portion - - - - Investment in NCPA Reserves 6,532,349 - - - Refundable Deposits - 3,730 - - Inventory 1,181,844 108,358 - - Total Current Assets 22,052,346 8,525,983 16,430,180 8,478,037 Noncurrent Assets: Advances to Other Funds - - - - Notes Receivable - - - - Capital Assets: Land 1,963,436 70,126 670,431 699,654 Land Improvements 47,211 142,156 120,290 - Infrastructure Systems 18,821,361 9,465,089 81,949,102 - Building and Improvements 26,146,001 18,130,288 10,193,131 - Rolling Equipment 1,768,902 511,335 625,077 101,296 Machinery and Equipment 2,733,672 2,092,385 1,579,442 434,290 Construction in Progress 561,600 310,073 1,687,966 - Less:Accumulated Depreciation (25,001,429) (9,790,237) (16,857,009) (368,129) Total Noncurrent Assets 27,040,754 20,931,215 79,968,430 867,111 Total Assets 49,093,100 29,457,198 96,398,610 9,345,148 DEFERRED OUTFLOWS OF RESOURCES Deferred Pension Related Items 255,719 191,789 191,789 - LIABILITIES Current Liabilities: Accounts Payable 269,587 110,622 163,789 46,937 Accrued Salaries and Benefits 64,316 41,456 45,906 1,534 Due to Other Funds - - - - Customer Deposits 239,031 26,859 - - Interest Payable 28,568 181,215 981,259 - Long-term Obligations-Current 1,710,000 503,014 2,343,252 - Total Current Liabilities 2,311,502 863,166 3,534,206 48,471 Noncurrent Liabilities: Advances from Other Funds - 745,000 - - Revenue Bonds 3,689,581 - - Installment Obligations - 11,567,538 62,966,802 - State Loans - 974,404 - - Net Pension Liability 3,216,927 2,412,695 2,412,695 - Compensated Absences 117,119 70,289 99,402 4,311 Landfill Closure/Postclosure - - - 14,700,370 Total Noncurrent Liabilities 7,023,627 15,769,926 65,478,899 14,704,681 Total Liabilities 9,335,129 16,633,092 69,013,105 14,753,152 DEFERRED INFLOWS OF RESOURCES Deferred Pension Related Items 409,433 307,074 307,074 - NET POSITION Net Investment in Capital Assets 21,641,173 7,886,259 14,658,376 867,111 Restricted for Debt Service 2,072,225 - - - Restricted for NCPA Projects 467,663 - - - Unrestricted 15,423,196 4,822,562 12,611,844 (6,275,115) Total Net Position $ 39,604,257 $ 12,708,821 $ 27,270,220 $ (5,408,004) The accompanying notes are an integral part of this statement. 24 Governmental Business-type Activities Activities Non-major Internal Enterprise Service Funds Totals Funds $ 683,231 $ 41,715,007 $ 2,199,297 2,072,232 - 99,127 4,568,933 16,317 86,451 - 42,500 42,500 - 6,532,349 - 800 4,530 - 1,290,202 760 825,658 56,312,204 2,216,374 930,203 1,829,928 5,233,575 - 1,599,653 1,909,310 - 1,311,089 111,546,641 - 2,943,142 57,412,562 327,113 323,379 3,329,989 48,418 112,501 6,952,290 447,096 899,731 3,459,370 - (3,984,096) (56,000,900) (500,140) 5,035,327 133,842,837 1,252,690 5,860,985 190,155,041 3,469,064 639,297 - 158,653 749,588 71,450 17,179 170,391 48,369 302,489 302,489 - 7,175 273,065 - 2,390 1,193,432 - 4,556,266 - 487,886 7,245,231 119,819 655,798 1,400,798 - 3,689,581 - 74,534,340 - 974,404 - 8,042,317 - 31,047 322,168 124,319 14,700,370 - 686,845 103,663,978 124,319 1,174,731 110,909,209 244,138 1,023,581 - 5,035,327 50,088,246 322,487 2,072,225 - 467,663 - (349,073) 26,233,414 2,902,439 $ 4,686,254 $ 78,861,548 $ 3,224,926 25 City of Ukiah Statement of Revenues, Expenses, and Changes in Net Position Proprietary Funds Year Ended June 30, 2015 Business-type Activities Disposal Electric Water Sewer Site OPERATING REVENUES Charges for Services $ 15,225,367 $ 5,576,979 $ 9,260,631 $ 125,963 Sales of Fuel - - - - Facility Rents - - - - Miscellaneous 18,104 2,148 3,768 - Total Operating Revenues 15,243,471 5,579,127 9,264,399 125,963 OPERATING EXPENSES Purchased Power 8,306,625 - - - Maintenance and Operations 4,005,705 1,248,602 1,771,551 5,882,379 General and Administration 2,184,459 1,372,528 1,580,074 56,580 Fuel - - - - Insurance Premiums - - - - Depreciation 1,157,100 647,781 1,877,915 11,595 Total Operating Expenses 15,653,889 3,268,911 5,229,540 5,950,554 Operating Income(Loss) (410,418) 2,310,216 4,034,859 (5,824,591) NONOPERATING REVENUES(EXPENSES) Property Taxes - 3,166 - - Gain/(Loss)on Disposal of Property 5,316 - - - Interest Income 164,583 58,362 130,507 66,758 Interest Expense (486,340) (514,346) (3,000,013) - Total Nonoperating Revenues(Expenses) (316,441) (452,818) (2,869,506) 66,758 Income(Loss)Before Capital Contributions and Operating Transfers (726,859) 1,857,398 1,165,353 (5,757,833) Capital Contributions - - - - Transfers In - - - - Transfers Out - - - - Change in Net Position (726,859) 1,857,398 1,165,353 (5,757,833) Net Position- Beginning of Year 33,199,345 13,355,863 28,609,307 349,829 Restatement of Net Position 7,131,771 (2,504,440) (2,504,440) - Net Position- End of Year $ 39,604,257 $ 12,708,821 $ 27,270,220 $ (5,408,004) The accompanying notes are an integral part of this statement. 26 Governmental Business-type Activities Activities Non-major Internal Enterprise Service Funds Totals Funds $ 273,884 $ 30,462,824 $ 3,771,799 1,051,315 1,051,315 - 661,428 661,428 - 67,192 91,212 2,010 2,053,819 32,266,779 3,773,809 8,306,625 - 616,060 13,524,297 333,975 729,859 5,923,500 1,940,060 818,266 818,266 - 1,219,594 123,155 3,817,546 38,324 2,287,340 32,390,234 3,531,953 (233,521) (123,455) 241,856 11,722 14,888 - (2,009) 3,307 - 28,524 448,734 3,519 (4,000,699) - 38,237 (3,533,770) 3,519 (195,284) (3,657,225) 245,375 25,175 25,175 36,370 (7,000) (170,109) (3,632,050) 274,745 4,856,363 80,370,707 2,601,544 2,122,891 348,637 $ 4,686,254 $ 78,861,548 $ 3,224,926 27 City of Ukiah Statement of Cash Flows Proprietary Funds Year Ended June 30, 2015 Enterprise Funds Electric Water Sewer CASH FLOWS FROM OPERATING ACTIVITIES Receipts from Customers $ 15,103,561 $ 5,609,731 $ 9,251,318 Receipts from Interfund Services Provided - - - Payments to Employees for Services (2,072,454) (1,324,293) (1,497,464) Payments to Suppliers for Goods and Services (12,427,937) (1,311,482) (1,771,864) Net Cash Provided(Used)by Operating Activities 603,170 2,973,956 5,981,990 CASH FLOWS FROM NONCAPITAL AND RELATED FINANCING ACTIVITIES Property Taxes Received - 3,166 - Cash Received from Other Funds - - - Cash Paid to Other Funds - - - Principal Payments Received on Loans Receivable - - - Net Cash Provided(Used)by Noncapital and Related Financing Activities - 3,166 - CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Acquisition and Construction of Capital Assets (1,730,441) (520,893) (578,980) Interest Paid (466,253) (525,763) (3,026,945) Capital Grants - - - Principal Paid on Capital Debt (1,610,000) (488,037) (2,251,549) Proceeds from Sale of Property 15,680 - Net Cash Provided(Used)by Capital and Related Financing Activities (3,791,014) (1,534,693) (5,857,474) CASH FLOWS FROM INVESTING ACTIVITIES Proceeds from Drawdown of Investment in NCPA Reserves 3,938,675 - - Interest Received 160,273 55,654 124,686 Net Cash Provided(Used)by Investing Activities 4,098,948 55,654 124,686 Net Increase(Decrease)in Cash and Cash Equivalents 911,104 1,498,083 249,202 Cash and Cash Equivalents,Beginning of the Year 10,710,672 5,890,298 15,390,406 Cash and Cash Equivalents,End of the Year $ 11,621,776 $ 7,388,381 $ 15,639,608 Reconciliation of Operating Income(Loss)to Net Cash Provided(Used)by Operating Activities: Operating Income(Loss) $ (410,418) $ 2,310,216 $ 4,034,859 Adjustments to Reconcile Operating Income(Loss)to Net Cash Provided(Used)by Operating Activities: Depreciation 1,157,100 647,781 1,877,915 Changes in Operating Assets and Liabilities: Decrease(Increase)in Accounts Receivable (378,941) 3,745 (13,081) Decrease(Increase)in Inventory (248,322) (22,637) - Decrease(Increase)in Deferred Outflows-Pensions 7,447 5,586 5,586 Increase(Decrease)in Accounts Payable 204,948 (35,159) 48,308 Increase(Decrease)in Accrued Salaries and Benefits 12,787 12,551 10,743 Increase(Decrease)in Landfill Closure/Postclosure Liability - - - Increase(Decrease)in Deferred Inflows-Pensions 409,433 307,074 307,074 Increase(Decrease)in Net Pension Liability (385,493) (289,120) (289,120) Increase(Decrease)in Compensated Absences Payable (4,402) 7,060 (294) Increase(Decrease)in Deposits Payable 239,031 26,859 - TOTAL CASH PROVIDED(USED)BY OPERATING ACTIVITIES $ 603,170 $ 2,973,956 $ 5,981,990 NONCASH INVESTING,CAPITAL AND FINANCING ACTIVITIES Amortization Related to Long-term Debt $ 28,472 $ 4,084 $ 2,265 The accompanying notes are an integral part of this statement. 28 Governmental Enterprise Funds Activities Non-major Internal Disposal Enterprise Service Site Funds Totals Funds $ 125,755 $ 2,316,719 $ 32,407,084 $ - - - - 3,774,425 (66,615) (596,664) (5,557,490) (1,672,747) (190,371) (1,460,152) (17,161,806) (1,801,479) (131,231) 259,903 9,687,788 300,199 - 11,722 14,888 - - - - 36,370 - (219,939) (219,939) (7,000) - 6,000 6,000 - - (202,217) (199,051) 29,370 (30,251) (41,346) (2,901,911) - - - (4,018,961) - - 49,445 49,445 - - - (4,349,586) - - 5,110 20,790 - (30,251) 13,209 (11,200,223) - - - 3,938,675 - 73,388 29,823 443,824 5,627 73,388 29,823 4,382,499 5,627 (88,094) 100,718 2,671,013 335,196 8,542,337 582,513 41,116,226 1,864,101 $ 8,454,243 $ 683,231 $ 43,787,239 $ 2,199,297 $ (5,824,591) $ (233,521) $ (123,455) $ 241,856 11,595 123,155 3,817,546 38,324 (208) 263,287 (125,198) 616 - - (270,959) - - - 18,619 - 46,718 107,166 371,981 11,662 (378) 1,132 36,835 1,294 5,637,493 - 5,637,493 - - - 1,023,581 - - - (963,733) - (1,860) (929) (425) 6,447 - (387) 265,503 - $ (131,231) $ 259,903 $ 9,687,788 $ 300,199 $ - $ - $ 34,821 $ - 29 City of Ukiah Statement of Fiduciary Net Position Fiduciary Funds June 30, 2015 Successor Agency Agency Private-purpose Funds Trust Fund ASSETS Cash and Investments $ 6,757,784 $ 3,276,606 Cash and Investments with Fiscal Agent - 5,765,456 Receivables: Accounts 814,128 - Interest Receivable 11,446 - Land Held for Resale - 3,872,533 Total Assets $ 7,583,358 12,914,595 LIABILITIES Accounts Payable $ 299,722 1,628 Accrued Salaries and Benefits - 222 Interest Payable - 132,237 Customer Deposits 498,080 - Due to Other Agencies 6,785,556 - Noncurrent Liabilities: Due within One Year - 1,020,000 Due in More than One Year - 8,950,000 Total Liabilities $ 7,583,358 10,104,087 NET POSITION Net Position (Deficit) Held in Trust for Successor Agency $ 2,810,508 The accompanying notes are an integral part of this statement. 30 City of Ukiah Statement of Changes in Net Position Fiduciary Funds Year Ended June 30, 2015 Successor Agency Private-purpose Trust Fund ADDITIONS Taxes $ 605,745 Investment Earnings 2,774 Total Additions 608,519 DEDUCTIONS General Administration 78,523 Contractual Services 71,780 Interest Expense 626,680 Total Deductions 776,983 Change in Net Position (168,464) Net Position- Beginning of Year 3,221,387 Prior Period Adjustments (242,415) Net Position- End of Year $ 2,810,508 The accompanying notes are an integral part of this statement. 31 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 1) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES A) Reporting Entity The City of Ukiah was incorporated March 8, 1876 under the applicable laws and regulations of the State of California. The City operates under a Council—City Manager form of government and provides a variety of services including police, fire fighting and medical emergency, sewage treatment, water treatment, electric power, street lighting and maintenance, parks and recreation, municipal golf course, and conference center. The accompanying financial statements present the City and its component units, entities for which the City is considered to be financially accountable. Blended component units, although legally separate entities are, in substance, part of the City's operations. The City has no component units that require discrete presentation. Blended Component Unit. The Parking District#1 is a special district, primarily located in Ukiah's downtown area, and is administered and accounted for by the City. The Parking Commission is appointed by the Ukiah City Council and acts as an advisory board to the Council in District matters. The District is reported as an enterprise fund. The District does not prepare separate financial statements. Ukiah Successor Agency — Until January 31, 2012, the Ukiah Redevelopment Agency ("RDA") was a community redevelopment agency reported as a component unit of the City of Ukiah. On February 1, 2012, the Agency was dissolved by the State of California legislature and, therefore, no longer exists as a separate entity. The City elected to serve as the Ukiah Successor Agency ("USA") of the Ukiah Redevelopment Agency. In its capacity as the successor agency, the City is responsible to wind-up the affairs of the former RDA, and dispose of the RDA's assets in compliance with State legislative requirements. The USA is governed by a seven(7)member Oversight Board comprised of one(1)Ukiah City Council member,(1)Ukiah City employee, (2) members appointed by the Mendocino County Board of Supervisors, one (1) member appointed by Mendocino County Office of Education, one (1) member appointed by the Cemetery District, and one(1) member appointed by the Chancellor of the California Community College System. Activities of the USA are reported as a private-purpose trust fund in the accompanying financial statements. B) Government-Wide and Fund Financial Statements The government-wide financial statements (i.e. the statement of net position and the statement of activities) report information of all the non-fiduciary activities of the City and its component units. All fiduciary activities are reported only in the fund financial statements. For the most part, the effect of interfund activity has been removed from these statements. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business-type activities, which rely to a significant extent on fees and charges for support. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment is offset by program revenues. Direct expenses are those clearly identifiable with a specific function or segment. Indirect expenses have been allocated to functional expenses as the result of an administrative cost recovery element built into a charge for centralized services. Program revenues include 1) charges to customers or applicants who purchase, use, or directly benefit from goods,services,or privileges provided by a given function or segment and 2)grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other items not properly included among program revenues are reported instead as general revenues. 32 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 1) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-Continued Separate fund financial statements are provided for governmental funds,proprietary funds,and fiduciary funds (even though the fiduciary funds are excluded from the government-wide financial statements). Major individual governmental funds and major individual enterprise funds are reported as separate columns in the fund financial statements. C) Basis of Accounting and Measurement Focus The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the proprietary funds and fiduciary fund financial statements. Revenues are recognized when earned and expenses are recorded when the liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter pay liabilities of the current period. For this purpose, the City considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However,debt service expenditures are recorded only when payment is due. Property taxes,sales taxes,franchise taxes, licenses and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. All other revenue items are considered to be measurable and available only when cash is received by the City. The City reports only one major governmental fund: The General Fund is the City's primary operating fund. It accounts for all financial resources of the general government except those required to be accounted for in another fund. The City reports the following major proprietary funds: The Electric Fund accounts for the activities of the City's electric generation and distribution operations. The Water Fund accounts for the activities of the City's water treatment and distribution operations. The Sewer Fund accounts for the activities of the City's sewage collection and treatment operations. The Disposal Site Fund accounts for the activities of the City's solid waste landfill operations. 33 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 1) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-Continued Additionally, the City reports the following fund types: Special Revenue Funds—account for and report the proceeds of specific revenue sources that are restricted or committed to expenditure for specific purposes other than debt service or capital projects. Capital Project Funds-account for and report financial resources that are restricted, committed, or assigned to expenditure for capital outlays, including the acquisition or construction of capital facilities and other capital assets in governmental funds. Internal Service Funds - account for garage (vehicle maintenance), stores (purchasing), public safety dispatch, utility billing, workers' compensation and liability insurance services provided to other departments or agencies of the City, or to other governments, on a cost reimbursement basis. Private-Purpose Trust Funds-account for resources legally held in trust for use by other organizations. All resources of the fund, including any earnings on the invested resources, may be used to support the organization's or department's activities. There is no requirement that any portion of these resources be preserved as capital. Agency Funds - used by the City to report resources held by the City in a custodial capacity for the Ukiah Valley Sanitation District, Ukiah Waste Solutions, and Russian River Watershed. These funds are used to record receipt, temporary investment and remittance of fiduciary resources to individuals, private organizations or other governments. As a general rule the effect of interfund activity has been eliminated from the government-wide financial statements. Exceptions to this general rule are payments-in-lieu of taxes and other charges between the City's proprietary fund functions and various other functions of the City. Elimination of these charges would distort the direct costs and program revenues reported for the various functions concerned. Amounts reported as program revenues include 1)charges to customers or applicants for goods, services, or privileges provided 2)operating grants and contributions, and 3) capital grants and contributions. Internally dedicated resources are reported as general revenues rather than as program revenues. Likewise, general revenues include all taxes. Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's principal ongoing operations. Principal operating revenues of the City's electric, water, wastewater, golf and street lighting funds and the City's internal service funds are charges to customers for sales and services. Principal operating revenues of the City's airport, disposal site and conference center funds include charges to customers for sales and services and rental fees. The parking district fund's principal operating revenues include the sale of parking permits to customers and parking fines. The City also recognizes as operating revenue tap fees intended to recover the cost of connecting new customers to the City's utilities. Operating expenses for the enterprise funds and internal service funds include cost of power purchases, fuels and lubricants, operations, maintenance, utilities, insurance premiums and deductibles, general and administration, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses. 34 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 1) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-Continued D) Assets, Liabilities,and Net Position/Fund Balance 1) Cash and Investments Investments for the City and its component units are reported at fair value. For purposes of the statement of cash flows, cash equivalents represents demand deposits of proprietary funds held in financial institutions or in cash management pools where funds can be added or withdrawn at anytime without prior notice or penalty and cash equivalents are highly liquid investments with a maturity of three months or less from the date of purchase. 2) Receivables and Payables Activity between funds that are representative of lending/borrowing arrangements outstanding at the end of the fiscal year are referred to as either "due to/from other funds" (i.e., the current portion of interfund loans) or "advances to/from other funds" (i.e., the non-current portion of the interfund loans). All other outstanding balances between funds are reported as "due to/from other funds." Advances between funds,as reported in the fund financial statements,are offset by a nonspendable fund balance account in applicable governmental funds to indicate that they are not available for appropriation and are not expendable available financial resources. All trade and property tax receivables are shown net of an allowance for uncollectible accounts. Allowances for uncollectible receivables totaled $59,152 and were determined based on an analysis of historical trends. Property taxes for the current year were attached as an enforceable lien as of January 1st and were levied on July 1St. Taxes are due in two equal installments on November 1st and February 1St. The City relies on the competency of the County of Mendocino Assessor's office to properly assess,collect and distribute property taxes. 3) Inventories and Prepaid Items All inventories are valued at cost using the first-in/first-out(FIFO) method. An annual charge is made to various City funds to assist in the financing of warehouse operations in addition to being billed as inventory is issued. Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items in both government-wide and fund financial statements. 4) Restricted Assets The proceeds from bonds issued by the former Ukiah Redevelopment Agency have been reported as restricted on the statement of net position because they must be used for City low and moderate income housing projects. Certain proceeds of the City's electric fund revenue bonds are classified as restricted assets because their use is limited by applicable bond or other covenants. 35 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 1) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-Continued 5) Capital Assets Capital assets,which include property, plant, and equipment, are reported in the applicable governmental or business-type activities column in the government-wide financial statements. Capital assets are defined by the City as assets with an initial individual cost of more than $10,000 and an estimated useful life in excess of two years. Capital assets are valued at cost where historical records are available and at an estimated historical cost where no historical records exist. Donated fixed assets are valued at their estimated fair market value on the date received. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend asset lives are not capitalized. Improvements are capitalized and depreciated over the remaining useful lives of the related fixed assets, as applicable. The City's museum contains collections of historical artifacts including artwork, Native American artifacts, and relics from the region's past. These collections are protected, cared for and preserved by the City for the purpose of public exhibition; and proceeds from the sale of any item, if any, are used to acquire additional items for the collection. Therefore, the City has elected not to capitalize these collections. Interest is capitalized on construction of major assets acquired with debt. The amount of interest to be capitalized is calculated by offsetting interest expense incurred from the date of the borrowing until completion of the project with interest earned on invested proceeds over the same period. For the year ended June 30, 2015, no interest expense was capitalized to any of the City's capital projects. Property, plant and equipment of the City are depreciated using the straight-line method using the following useful lives: Land Improvements 20 to 40 years Building and Improvements 30 to 60 years Infrastructure 30 to 60 years Licensed Vehicles 5 to 10 years Machinery and Equipment 5 to 20 years 6) Property Held for Resale The City has acquired several real properties for the purpose of infilling the supply of low and moderate income housing. These properties will be subsequently sold and the proceeds placed back into the low and moderate income housing program. Therefore,these properties have been recorded as an asset on the accompanying financial statements at the lower of cost(the amount of the unpaid loan plus costs for foreclosure properties)or net realizable value. At June 30, 2015, the carrying value of these properties was $2,435,114. 36 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 1) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-Continued 7) Compensated Absences It is the City's policy to allow an employee to accumulate no more than two years vacation. Full time City employees are entitled to sick leave with full pay due to absence resulting from illness or injury to the extent of the amount earned. There is no liability for unpaid sick leave since the government does not have a policy to pay any amount when employees separate from service with the City. Due to the long- term nature of compensated absences, the liability of $1,128,746 has been accrued as incurred in the government-wide financial statements as a noncurrent liability. 8) Long-Term Obligations Long-term liabilities are reported in the government-wide financial statements, proprietary funds, and fiduciary funds only. Initial-issue bond premiums and discounts are deferred and amortized over the life of the bonds using the straight-line method (which approximates the effective interest method). In the fund financial statements,governmental fund types recognize bond premiums and discounts during the period issued. The face amount of debt issued is reported as other financing sources. Premiums received are reported as other financing sources,while discounts are reported as other financing uses. 9) Fund Equity In the government-wide financial statements, net position is classified in the following categories: Net investment in capital assets describes the portion of net position which is represented by the current net book value of the City's capital assets, less the outstanding balance of any debt issued to finance these assets. Restricted describes the portion of net position which is restricted as to use by the terms and conditions of agreements with outside parties, governmental regulation, laws, or other restrictions which the City cannot unilaterally alter. Unrestricted describes the portion of net position which is not restricted to use. 10) Deferred Outflows/Inflows of Resources In addition to assets, the statement of financial position will sometimes report a separate section for deferred outflows of resources. This separate financial statement element, deferred outflows of resources, represents consumption of net position that applies to future period(s) and so will not be recognized as an outflow of resources(expense)until then. The City currently has three items that qualify for reporting in this category. Each of these items is a result of the City's implementation of GASB Statement No. 68, Accounting and Financial Reporting for Pensions. See Note 9 — Pension Plans for more information. 37 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 1) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-Continued In addition to liabilities, the statement of financial position will sometimes report a separate section for deferred inflows of resources. This separate financial statement element, deferred inflows of resources, represents an acquisition of net position that applies to a future period(s)and so will not be recognized as an inflow of resources (revenue) until that time. The City has one item, which arises only under the modified accrual basis of accounting, and another,which is a result of the City's implementation of GASB Statement No. 68, Accounting and Financial Reporting for Pensions, which qualify for reporting in this category. Under the modified accrual basis of accounting, the item, unavailable revenue, is reported in the governmental funds balance sheet. The governmental funds report unavailable revenues from property taxes, special assessments, grant receivables, and other miscellaneous receivables. These amounts are deferred and recognized as an inflow of resources in the period that the amounts become available. 11) Net Position Flow Assumption Sometimes the City will fund outlays for a particular purpose from both restricted (e.g. restricted bond or grant proceeds)and unrestricted resources. In order to calculate the amounts to report as restricted net position and unrestricted net position in the statement of net position, a flow assumption must be made about the order in which the resources are considered to be applied. It is the City's policy to consider restricted net position to have been depleted before unrestricted net position. 12) Fund Balances Fund balances in governmental funds are reported in classifications that comprise a hierarchy based primarily on the extent to which the City is bound to honor constraints on the specific purposes for which amounts in those funds can be spent. Sometimes the City will fund outlays for a particular purpose from both restricted and unrestricted resources(the total of committed, assigned, and unassigned fund balance). In order to calculate the amounts to report as restricted, committed, assigned, and unassigned fund balance in the governmental fund financial statements a flow assumption must be made about the order in which the resources are considered to be applied. It is the City's policy to consider restricted fund balance to have been depleted before using any of the components of unrestricted fund balance. Further,when the components of unrestricted fund balance can be used for the same purpose, committed fund balance is depleted first, followed by assigned fund balance. Unassigned fund balance is applied last. The following classifications describe the relative strength of the spending constraints placed on the purposes for which resources can be used: Nonspendable Fund Balance-Amounts that cannot be spent either because they are in nonspendable form or are required to be maintained intact. Restricted Fund Balance-Amounts that are constrained to specific purposes by state or federal laws, or externally imposed conditions by grantors or creditors. 38 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 1) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-Continued Committed Fund Balance - The City Council, as the City's highest level of decision making authority, may commit fund balance for specific purposes pursuant to constraints imposed by resolution. These committed amounts cannot be used for any other purpose unless the City Council removes or changes the specified use through the same type of formal action taken to establish the commitment. City Council action to commit fund balance needs to occur within the fiscal reporting period; however, the amount can be determined subsequently. Assigned Fund Balance - Amounts that are constrained by the City's intent to be used for specific purposes, but are neither restricted nor committed, should be reported as assigned fund balance. The City's fund balance policy delegates the authority to assign amounts to be used for specific purposes to the City Manager or designee for the purpose of reporting these amounts in the annual financial statements. Unassigned Fund Balance-These are either residual positive net resources of fund balance in excess of what can properly be classified in one of the other four categories,or negative balances. The General Fund is the only fund that reports a positive unassigned fund balance. 13) Pensions For purposes of measuring the net pension liability and deferred outflows/inflows of resources related to pensions, and pension expense, information about the fiduciary net position of the City of Ukiah's California Public Employees' Retirement System (CaIPERS) plans(Plans)and additions to/deductions from the Plans'fiduciary net position have been determined on the same basis as they are reported by CaIPERS. For this purpose, benefit payments (including refunds of employee contributions) are recognized when due and payable in accordance with the benefit terms. Investments are reported at fair value. 14) Implementation of Governmental Accounting Standards Board (GASB) Pronouncements Governmental Accounting Standards Board Statement No. 72 In February of 2015, GASB issued Statement No. 72, Fair Value Measurement and Application. This statement was issued to address accounting and financial reporting issues related to fair value measurements. This GASB Statement is required to be implemented in financial statements issued for the periods beginning after June 15, 2015. The City has elected not to early implement this statement and has not determined its effect on the financial statements. 39 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 2) STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY The following non-major funds had deficit fund balances at June 30, 2015: Deficit Fund Equity Special Revenue Funds: Observatory Park $ (136) Swimming Pool $ (137,169) Riverside Park $ (20) Museum Grants Prop 84 $ (23,746) Supplemental Law Enforcement $ (7,431) Local Law Enforcement Block Grant $ (16,331) ARC General Operating $ (24,137) Museum $ (23,442) These deficits will be eliminated when unavailable revenues are recognized as revenues in the future. 3) CASH AND INVESTMENTS Cash and investments are reported in the accompanying financial statements as follows: Statement of Net Position: Cash and Investments $ 54,656,590 Restricted Cash and Investments 4,817,639 Statement of Fiduciary Net Position: Cash and Investments 10,034,390 Restricted Cash and Investments 5,765,456 Total $ 75,274,075 Cash and investments at June 30, 2015 consisted of the following: Cash on Hand $ 2,700 Deposits with Financial Institutions 7,432,781 Investments 67,838,594 Total $ 75,274,075 Investments Authorized by the California Government Code and the City's Investment Policy The following table identifies the investment types that are authorized for the City of Ukiah by the California Government Code (or the City's investment policy, where more restrictive). The table also identifies certain provisions of the California Government Code (or the City's investment policy, where more restrictive) that address interest rate risk, credit risk, and concentration of credit risk. This table does not address investments of debt proceeds held by bond trustee that are governed by the provisions of debt agreements of the City, rather than the general provisions of the California Government Code or the City's investment policy. 40 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 3) CASH AND INVESTMENTS-Continued Maximum Maximum Authorized Maximum Percentage Percentage Investment Type Maturity of Portfolio Per Issuer City of Ukiah Bonds 5 years Unlimited 10% Local Agency Investment Fund (LAIF) N/A $50 Million $50 Million U.S. Treasury Obligations 5 years None None Local Agency Obligations 5 years None 10% U.S. Government Agency Securities 5 years None None Obligations of the State of California 5 years None 10% Repurchase Agreements 365 days None 10% Reverse Repurchase Agreements (1) 92 days 20% 10% Banker's Acceptances 180 days 40% 10% Commercial Paper 270 days 25% 10% Negotiable Certificates of Deposit 5 years 30% 10% Medium Term Corporate Notes 5 years 30% 10% Money Market Funds (highest rating) n/a 20% 10% Time Deposits 5 years 25% 10% Mortgage-Backed and Asset-Backed Securities (rated "AA" or better) 5 years 20% 10% (1)— Requires prior City Council approval Investments Authorized by Debt Agreements Investment of debt proceeds held by bond trustees are governed by provisions of the debt agreements, rather than the general provisions of the California Government Code or the City's investment policy. The table below identifies the investment types that are authorized for investments held by bond trustees. The indenture agreements do not specifically identify maximum maturity and maximum investment provisions. Authorized Investment Type U.S. Treasury Obligations U.S. Agency Securities Banker's Acceptances Commercial Paper Money Market Funds (rated AAAm-G, AAAm or Aam) Bonds or Notes Certificates of Deposit Repurchase Agreements 41 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 3) CASH AND INVESTMENTS-Continued Disclosures Relating to Interest Rate Risk Interest rate risk is the risk that changes in market interest rates will adversely affect the fair value of an investment. Generally,the longer the maturity of an investment,the greater the sensitivity of its fair value to changes in market interest rates. One of the ways that the City manages its exposure to interest rate risk is by purchasing a combination of shorter term and longer term investments and by timing cash flows from maturities so that a portion of the portfolio is maturing or coming close to maturity evenly over time as necessary to provide the cash flows and liquidity needed for operations. The City's target maximum average maturity to control overall exposure to interest rate risk is 2.5 years. Information about the sensitivity of the fair values of the City's investments(including investments held by bond trustees)to market interest rate fluctuations is provided by the following table that shows the distribution of the City's investments by maturity: Remaining Maturity(in Months) 12 Months 13 to 24 25 to 60 Investment Type Totals or Less Months Months Corporate Bonds and Notes $ 16,909,101 $ - $ 7,586,038 $ 9,323,063 U.S. Treasury Bonds and Notes 27,853,365 678,931 20,039,684 7,134,750 U.S. Agency Bonds 10,271,558 - 8,848,852 1,422,706 Municipal and State Bonds 2,009,176 1,131,386 877,790 - State Investment Pool (LAIF) 67,862 67,862 - - Money Market Funds 144,436 144,436 - - Held by Bond Trustees: Money Market Funds 10,583,096 10,583,096 - - Total $ 67,838,594 $ 12,605,711 $ 37,352,364 $ 17,880,519 Disclosures Relating to Credit Risk Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This is measured by the assignment of a rating by a nationally recognized statistical rating organization. Presented below is the minimum rating required by(where applicable)the California Government Code, the City's investment policy, or debt agreements, and the actual rating as of fiscal year end for each investment type. Rating as of Fiscal Year End Minimum Total Legal Investment Type Investment Rating AAA AA+/A+ Unrated Corporate Bonds and Notes $16,909,101 N/A $ 1,954,415 $14,364,810 $ 589,876 U.S. Treasury Bonds and Notes 27,853,365 N/A - - 27,853,365 U.S. Agency Bonds 10,271,558 N/A - 10,271,558 Municipal and State Bonds 2,009,176 N/A - 1,729,176 280,000 State Investment Pool (LAIF) 67,862 N/A - - 67,862 Money Market Funds 144,436 N/A 144,436 -Held by Bond Trustees: Money Market Funds 10,583,096 N/A 10,583,096 -Total $67,838,594 $12,681,947 $26,365,544 $28,791,103 42 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 3) CASH AND INVESTMENTS-Continued Concentration of Credit Risk With the exception of securities of the U.S. Government and its agencies, the investment policy of the City limits the amount that can be invested in any one issuer to no more than 10%of the total portfolio. At June 30, 2015, the following investments from one issuer (other than U.S. Treasury securities, mutual funds and external investment pools) represented 5%or more of the total City investments. Amount Percentage Issuer Invested of Portfolio Federal Home Loan Bank 6,264,111 9.23% Federal Home Loan Mortgage Corporation 4,846,620 7.14% Custodial Credit Risk Custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution, a government will not be able to recover its deposits or will not be able to recover collateral securities that are in the possession of an outside party. The custodial credit risk for investments is the risk that, in the event of the failure of the counterparty(e.g. broker-dealer)to a transaction, a government will not be able to recover the value of its investment or collateral securities that are in the possession of another party. The California Government Code and the City's investment policy do not contain legal or policy requirements that would limit the exposure to custodial credit risk for deposits or investments, other than the following provision for deposits. The California Government Code requires that a financial institution secure deposits made by state or local governmental units by pledging securities in an undivided collateral pool held by a depository regulated under state law (unless so waived by the governmental unit). The fair value of the pledged securities in the collateral pool must equal at least 110% of the total amount deposited by the public agencies. California law also allows financial institutions to secure City deposits by pledging first trust deed mortgage notes having a value of 150% of the secured public deposits. It is the policy of the City not to waive these requirements. As of June 30, 2015, the City's deposits (bank balances) were insured by the Federal Depository Insurance Corporation or collateralized as required under California Law. As of June 30,2015, City investments in the following investment types were held by the same institution that was used by the City to buy the securities: Corporate Bonds and Notes $ 16,909,101 U.S. Treasury Bonds and Notes 13,400,163 U.S. Agency Securities 14,453,202 Municipal and State Bonds 2,009,176 43 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 3) CASH AND INVESTMENTS-Continued Investments in State Investment Pool The Local Agency Investment Pool (LAIF)is a special fund of the California State Treasury through which local governments may pool investments. The City may invest up to $50,000,000 in the fund. Investments in LAIF are highly liquid, as deposits can be converted to cash within 24 hours without loss of interest. Funds deposited in LAIF are invested in accordance with Government Code Sections 16430 and 16480. Oversight of LAIF is provided by the Pooled Money Investment Board whose members are the California State Treasurer, California Director of Finance and the California State Controller. 4) CAPITAL ASSETS Capital asset activity for the year ended June 30, 2015, is as follows: Beginning Ending Balance Additions Deletions Balance Governmental Activities: Capital Assets, Not Being Depreciated: Land $ 495,340 $ - $ - $ 495,340 Construction in Progress 2,790,439 1,525,001 (1,370,505) 2,944,935 Total Capital Assets, Not Being Depreciated 3,285,779 1,525,001 (1,370,505) 3,440,275 Capital Assets Being Depreciated: Land Improvements 4,184,886 1,377,671 - 5,562,557 Infrastructure Systems 35,748,228 - - 35,748,228 Buildings 6,757,422 - - 6,757,422 Rolling Equipment 4,432,319 213,852 (16,618) 4,629,553 Machinery and Equipment 3,626,932 116,283 (14,483) 3,728,732 Total Capital Assets Being Depreciated 54,749,787 1,707,806 (31,101) 56,426,492 Less Accumulated Depreciation: Land Improvements (1,048,227) (169,178) - (1,217,405) Infrastructure Systems (20,962,345) (568,592) - (21,530,937) Buildings (2,940,720) (152,223) - (3,092,943) Rolling Equipment (3,395,667) (262,939) 16,618 (3,641,988) Machinery and Equipment (2,549,394) (223,770) 14,483 (2,758,681) Total Accumulated Depreciation (30,896,353) (1,376,702) 31,101 (32,241,954) Total Capital Assets Being Depreciated, Net 23,853,434 331,104 - 24,184,538 Government Activities Capital Assets, Net $ 27,139,213 $ 1,856,105 $(1,370,505) $ 27,624,813 44 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 4) CAPITAL ASSETS -Continued Beginning Ending Balance Additions Deletions Balance Business-type Activities: Capital Assets, Not Being Depreciated: Land $ 4,673,811 $ 559,764 $ - $ 5,233,575 Construction in Progress 3,254,826 1,132,637 (928,093) 3,459,370 Total Capital Assets, Not Being Depreciated 7,928,637 1,692,401 (928,093) 8,692,945 Capital Assets Being Depreciated: Land Improvements 1,897,850 11,460 - 1,909,310 Infrastructure Systems 110,640,008 906,633 - 111,546,641 Buildings 56,704,536 708,026 - 57,412,562 Rolling Equipment 3,156,773 319,269 (146,053) 3,329,989 Machinery and Equipment 6,770,314 192,215 (10,239) 6,952,290 Total Capital Assets Being Depreciated 179,169,481 2,137,603 (156,292) 181,150,792 Less Accumulated Depreciation: Land Improvements (1,272,957) (49,398) - (1,322,355) Infrastructure Systems (20,515,175) (2,290,767) - (22,805,942) Buildings (24,198,249) (1,115,921) - (25,314,170) Rolling Equipment (2,323,148) (143,458) 128,571 (2,338,035) Machinery and Equipment (4,012,635) (218,002) 10,239 (4,220,398) Total Accumulated Depreciation (52,322,164) (3,817,546) 138,810 (56,000,900) Total Capital Assets Being Depreciated, Net 126,847,317 (1,679,943) (17,482) 125,149,892 Government Activities Capital Assets, Net $134,775,954 $ 12,458 $ (945,575) $133,842,837 Depreciation expense was charged to functions/programs of the primary government as follows: Governmental Activities: General Government $ 251,689 Public Safety 334,430 Public Works 633,566 Housing and Community Development 20,556 Culture and Recreation 136,461 Total Depreciation Expense $ 1,376,702 45 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 4) CAPITAL ASSETS -Continued Business-type Activities: Electric $ 1,157,100 Water 647,781 Sewer 1,877,915 Disposal Site 11,595 Parking 5,325 Airport 69,286 Conference Center 46,308 Golf Course 2,236 Total Depreciation Expense $ 3,817,546 5) INTERFUND RECEIVABLES, PAYABLES AND TRANSFERS The composition of interfund balances as of June 30, 2015 is as follows: Receivable Payable Fund Fund General Fund $ 359,286 $ - Non-major Governmental Funds - 56,797 Non-major Golf Course Enterprise Fund - 302,489 Total $ 359,286 $ 359,286 The General Fund has reported a receivable of $359,286 for deficit pooled fund cash balances at June 30, 2015. For the most part, the deficit balances are expected to be eliminated through proceeds of grants and State subsidies and other revenues. Advances to/from consist of the following at June 30, 2015: Receivable Payable Fund Fund General Fund $ 618,595 $ - Non-major Governmental Funds 148,000 Proprietary Funds: Water Fund 745,000 Non-major Golf Course Fund 655,798 Internal Service Liability Fund 930,203 Total $ 1,548,798 $ 1,548,798 46 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 5) INTERFUND RECEIVABLES, PAYABLES AND TRANSFERS Both the General Fund and Liability Fund have made long-term advances to the Golf Fund (a nonmajor enterprise fund)for the purpose of refunding a capital lease obligation and acquiring equipment. The Liability Fund has made a long-term advance to the Water Fund for the purpose of water-related capital projects and to the Park Development Fund for temporary funding of several parks related construction projects. None of the above advances have been deemed to have a current portion. Interfund transfers for the year ended June 30, 2015 are as follows: Transfers In Transfers Out General Fund $ 712,151 $ - Non-major Governmental Funds Equipment Reserve 473,151 2106 Gas Tax Fund 108,947 2107 Gas Tax Fund 126,053 2107.5 Gas Tax Fund 4,000 Non-major Governmental Funds Museum Fund 461,800 General Fund 461,800 Non-major Governmental Funds Anton Stadium 28,781 Observatory Park 32,822 Orchard Ave Bridge 51,638 1998 STIP 49,576 Riverside Park 5,439 Special Projects Reserve 87,106 2105 Gas Tax 49,576 Park Development 5,439 Playground & Park Amenities 26,135 Non-major Governmental Funds Public Safety Dispatch 36,370 7,000 Internal Service Funds Equipment Reserve 7,000 36,370 Total $ 1,385,577 $ 1,385,577 Transfers in to the General Fund from Non-major Governmental Funds of$712,151 were for equipment and street maintenance. Transfers from the General Fund of$461,800 to the Museum Fund were for support of the Museum operations and improvements. Transfers between Non-Major Governmental Funds totaling $149,611 were for streets,facilities and park improvements. Transfers between the Internal service Equipment Reserve Fund and the Non-Major Governmental Public Safety Dispatch fund are related to equipment upgrades. 47 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 6) LONG-TERM DEBT Changes in Long-term Liabilities Long-term liability activity for the year ended June 30, 2015,was as follows: Beginning Ending Due Within Balance Additions Deletions Balance One Year Governmental Activities: Compensated Absences $ 783,217 $ 138,753 $ 115,392 $ 806,578 $ 125,000 Net Pension Liability - 35,257,027 4,968,772 30,288,255 - Total $ 783,217 $35,395,780 $ 5,084,164 $ 31,094,833 $ 125,000 Business-type Activities: Electric Revenue Bonds $ 7,095,000 $ - $ 1,610,000 $ 5,485,000 $ 1,710,000 Unamortized Discount (113,891) - (28,472) (85,419) - Installment Agreements: Water Treatment Plant 12,195,000 - 350,000 11,845,000 360,000 Wastewater Treatment Plant 66,700,000 - 1,850,000 64,850,000 1,930,000 Unamortized Premium 135,689 - 6,349 129,340 - State Loans: SWRCB Water Treatment 1,255,455 138,037 1,117,418 143,014 SWRCB Sewer Treatment 814,801 401,549 413,252 413,252 Net Pension Liability - 9,024,050 981,733 8,042,317 Compensated Absences 322,593 87,382 87,807 322,168 - Landfill Closure and Post-closure 9,062,877 5,637,493 - 14,700,370 - Total $97,467,524 $14,748,925 $ 5,397,003 $106,819,446 $ 4,556,266 Electric Revenue Bonds The City has issued Electric Revenue Refunding Series 1992 bonds where the City pledges revenue derived from the acquired or constructed assets of the City's electric system to pay debt service. The bonds mature on June 1 of each year and shall pay interest ranging from 3.20% to 5.90%. The Electric Fund did not meet the rate covenant of 1.25 times net revenues, plus any surplus amount on deposit with the Trustee pledged to the payment of debt,for the fiscal year ended June 30, 2015, as required by the bond indenture. The City plans to transfer surplus funds from the Electric Utility fund to the Trustee by June 30, 2016 to meet the rate covenant. In addition, the City plans to develop and conduct a rate study to evaluate rate structures in Fiscal Year 2015- 16 and adjust the electric rates as needed. Revenue bonds outstanding, excluding an unamortized discount of $85,419, at June 30, 2015 were as follows: Fiscal Year Ending June 30, Principal Interest Total 2016 $ 1,710,000 $ 342,812 $ 2,052,812 2017 1,825,000 235,938 2,060,938 2018 1,950,000 121,875 2,071,875 Totals $ 5,485,000 $ 700,625 $ 6,185,625 48 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 6) LONG-TERM DEBT-Continued Installment Obligations The City has entered into two(2)separate agreements with the Association of Bay Area Governments (ABAG) whereby ABAG issued revenue bonds to provide resources for the City to acquire and construct capital improvements to the City's water treatment plant and wastewater treatment plant. The bonds are an obligation of ABAG and are payable solely from and secured by revenues that consist primarily of payments on two (2) installment obligations of the City. The installment obligations of the City are as follows: Water Treatment Plant Dated September 1, 2005 the original amount of the obligation was $14,355,000 and is secured with a pledge of net revenues from the City's water system. The obligation principal is payable in annual installments beginning September 1, 2007 ranging from $280,000 to $845,000 through September 1, 2035. Interest payments commenced March 1, 2006 and are payable semiannually on September 1st and March 1st and pay interest ranging from 4.00%to 4.50%. At June 30,2015 the installment obligation liability outstanding excluding the unamortized premium of$82,538 was as follows: Fiscal Year Ending June 30, Principal Interest Total 2016 $ 360,000 $ 509,993 $ 869,993 2017 375,000 494,925 869,925 2018 390,000 479,242 869,242 2019 405,000 462,945 867,945 2020 425,000 445,930 870,930 2021 435,000 428,083 863,083 2022 455,000 409,279 864,279 2023 475,000 389,516 864,516 2024 495,000 368,904 863,904 2025 520,000 347,010 867,010 2026 540,000 323,755 863,755 2027 565,000 299,445 864,445 2028 590,000 274,035 864,035 2029 620,000 247,415 867,415 2030 645,000 219,262 864,262 2031 675,000 189,563 864,563 2032 705,000 158,512 863,512 2033 740,000 126,000 866,000 2034 775,000 91,913 866,913 2035 810,000 56,250 866,250 2036 845,000 19,012 864,012 Totals $11,845,000 $ 6,340,989 $18,185,989 49 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 6) LONG-TERM DEBT-Continued Waste Water Treatment Plant Dated March 1, 2006 the original amount of the obligation was $75,060,000 and is secured with a pledge of net revenues from the City's wastewater system. The obligation principal is payable in annual installments beginning March 1, 2009 ranging from $400,000 to $4,690,000 through March 1, 2036. Interest payments commence September 1,2006 and are payable semiannually on September 1st and March 1st and pay interest ranging from 4.00% to 4.75%. At June 30, 2015 the installment obligation liability outstanding excluding the unamortized premium of$46,802 was as follows: Fiscal Year Ending June 30, Principal Interest Total 2016 $ 1,930,000 $ 2,928,500 $ 4,858,500 2017 2,010,000 2,851,300 4,861,300 2018 2,090,000 2,770,900 4,860,900 2019 2,180,000 2,687,300 4,867,300 2020 2,280,000 2,597,375 4,877,375 2021 2,370,000 2,500,475 4,870,475 2022 2,480,000 2,399,750 4,879,750 2023 2,590,000 2,291,250 4,881,250 2024 2,710,000 2,177,938 4,887,938 2025 2,830,000 2,059,375 4,889,375 2026 2,960,000 1,932,025 4,892,025 2027 3,100,000 1,798,825 4,898,825 2028 3,240,000 1,655,450 4,895,450 2029 3,390,000 1,505,600 4,895,600 2030 3,550,000 1,348,812 4,898,812 2031 3,720,000 1,184,625 4,904,625 2032 3,900,000 1,012,575 4,912,575 2033 4,080,000 832,200 4,912,200 2034 4,270,000 638,400 4,908,400 2035 4,480,000 435,575 4,915,575 2036 4,690,000 222,775 4,912,775 Totals $64,850,000 $37,831,025 $102,681,025 State Loans The City has obtained two(2) loans from the California Department of Water Resources to finance an upgrade of the water treatment plant and to finance an upgrade of the wastewater treatment plant to comply with safe drinking water standards. 50 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 6) LONG-TERM DEBT-Continued Water Treatment Plant The maximum loan amount was $3,599,009 and is payable over 30 years. At June 30, 2015, the balance of the loan was $1,117,418. Principal and interest are payable semi-annually on April 1st, and October 1st, with the interest rate being 3.6024%. Loan payments will be made exclusively from revenues received from assessments and user charges of the treatment plant. Fiscal Year Ending June 30, Principal Interest Total 2016 $ 143,014 $ 38,999 $ 182,013 2017 148,212 33,801 182,013 2018 153,599 28,413 182,012 2019 159,182 22,830 182,012 2020 164,968 17,044 182,012 2021 170,965 11,048 182,013 2022 177,478 4,536 182,014 Totals $ 1,117,418 $ 156,671 $ 1,274,089 Waste Water Treatment Plant The maximum loan amount was $6,592,944, payable over 20 years. At June 30, 2015, the balance of the loan was $413,252. Principal and interest are payable annually on April 15th with the interest rate being 3.0%. Fiscal Year Ending June 30, Principal Interest Total 2016 $ 413,252 $ 12,398 $ 425,650 Totals $ 413,252 $ 12,398 $ 425,650 51 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 6) LONG-TERM DEBT-Continued Fiduciary Fund As of June 30, 2015, the following long-term debt is reported in a private-purpose trust fund due to the dissolution of redevelopment agencies by the State of California: Beginning Ending Due Within Balance Additions Deletions Balance One Year Tax Allocation Bonds: Series 2007 $ 3,700,000 $ - $ 305,000 $ 3,395,000 $ 320,000 Series 2011A 4,150,000 - 555,000 3,595,000 580,000 Series 2011B 3,085,000 - 105,000 2,980,000 120,000 Total $10,935,000 $ - $ 965,000 $ 9,970,000 $ 1,020,000 Ukiah Redevelopment Agency Tax Allocation Refunding Bonds, Series 2007 - On April 18, 2007, the former RDA issued $5,595,000 in tax allocation bonds to refinance a loan agreement between the RDA and the Redwood Empire Financing Authority. The bond series is comprised of $4,310,000 in serial bonds maturing annually on December 1st through the year 2020, and $1,285,000 in term bonds maturing on December 1, 2023. The serial bonds require annual principal payments ranging from $230,000 to $390,000. Interest rates on the serial bonds range from 3.75%to 4.70%, and the term bonds carry an interest rate of 4.75%. Interest is paid semi-annually on June 1st and December 1st. The outstanding balance as of June 30, 2015 was as follows: Fiscal Year Ending June 30, Principal Interest Total 2016 $ 320,000 $ 145,728 $ 465,728 2017 325,000 131,779 456,779 2018 340,000 117,230 457,230 2019 360,000 101,740 461,740 2020 375,000 85,292 460,292 2021 390,000 67,983 457,983 2022 405,000 49,795 454,795 2023 430,000 30,590 460,590 2024 450,000 10,350 460,350 Totals $ 3,395,000 $ 740,487 $ 4,135,487 52 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 6) LONG-TERM DEBT-Continued Ukiah Redevelopment Project Tax Allocation Bonds, Series 2011A- On March 8,2011,the former RDA issued $5,180,000 Tax Allocation Bonds, 2011 Series A. The bonds were a special obligation of the RDA payable solely from and secured by a pledge of Agency tax revenues. The bonds carry an interest rate ranging from 3.0%to 6.5%. The bond series is comprised of$2,840,000 in serial bonds maturing annually on December 1st through the year 2021, and$2,340,000 in term bonds maturing on December 1,2028. The serial bonds require annual principal payments ranging from$10,000 to$620,000. Proceeds of the bonds were to be used to finance redevelopment activities, fund a reserve account for the bond issue and provide for the cost of issuing the bonds. The outstanding balance as of June 30, 2015 was as follows: Fiscal Year Ending June 30, Principal Interest Total 2016 $ 580,000 $ 194,413 $ 774,413 2017 620,000 168,525 788,525 2018 15,000 154,606 169,606 2019 10,000 154,000 164,000 2020 10,000 153,487 163,487 2021 10,000 152,950 162,950 2022 10,000 152,388 162,388 2023 - 152,100 152,100 2024 - 152,100 152,100 2025 420,000 138,450 558,450 2026 445,000 110,337 555,337 2027 465,000 80,763 545,763 2028 495,000 49,562 544,562 2029 515,000 16,737 531,737 Totals $ 3,595,000 $ 1,830,418 $ 5,425,418 53 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 6) LONG-TERM DEBT-Continued Ukiah Redevelopment Project Taxable Tax Allocation Housing Bonds, Series 2011B - On March 8, 2011, the former RDA issued $3,250,000 Taxable Tax Allocation Bonds, 2011 Series B. The bonds were a special obligation of the RDA payable solely from RDA housing tax revenues. The bonds carry an interest rate ranging from 3.25%to 9.0%. The bond series is comprised of$1,585,000 in serial bonds maturing annually on August 1st through the year 2021, and$1,665,000 in term bonds maturing on August 1,2026. The serial bonds require annual principal payments ranging from$75,000 to$270,000. Proceeds of the bonds were to be used to finance redevelopment activities benefiting low and moderate income housing, fund a reserve account for the bond issue and provide for the cost of issuing the bonds. The outstanding balance as of June 30, 2015 was as follows: Fiscal Year Ending June 30, Principal Interest Total 2016 $ 120,000 $ 242,050 $ 362,050 2017 140,000 234,225 374,225 2018 160,000 224,450 384,450 2019 180,000 212,525 392,525 2020 210,000 198,125 408,125 2021 235,000 180,850 415,850 2022 270,000 160,650 430,650 2023 300,000 136,350 436,350 2024 340,000 107,550 447,550 2025 385,000 74,925 459,925 2026 435,000 38,025 473,025 2027 205,000 9,225 214,225 Totals $ 2,980,000 $ 1,818,950 $ 4,798,950 54 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 7) FUND BALANCE Details of the City's governmental fund balances at June 30, 2015, are presented below: Non-major Total General Governmental Governmental Fund Funds Funds Nonspendable: Prepaid Costs $ 25,748 $ $ 25,748 Loans to Employees 1,385 1,385 Advances to Other Funds 618,595 618,595 Restricted for: Park Facilities 77,648 77,648 Police Equipment 704,132 704,132 Street Related Projects 1,317,608 1,317,608 Low Income Housing 10,723,153 10,723,153 Transportation 108,525 108,525 Committed to: Assigned to: Repairs and Equipment 2,214,070 2,214,070 Special Programs 2,181,551 2,181,551 Unassigned 4,714,166 (232,412) 4,481,754 Total Fund Balance (Deficit) $ 5,359,894 $ 17,094,275 $ 22,454,169 8) RISK MANAGEMENT The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; and natural disasters. The City provides property, liability, and worker's compensation insurance through the Redwood Empire Municipal Insurance Fund (REMIF), a public entity risk pool currently operating as a common risk management and insurance program for several Northern California municipalities. The City pays quarterly and annual premiums to the REMIF for its general insurance coverage. The joint powers formation agreement of the REMIF provides that the REMIF will be self-sustaining through member premiums for liability insurance and will reinsure through commercial companies for other coverage. REMIF is a risk sharing, self-funded pool which is a direct purchase program. The REMIF cost sharing pool provides coverage between the City's deductible and $500,000 (liability program) and $1,000,000 (workers' compensation program). Losses in excess of the REMIF cost sharing pool limits are covered by REMIF through the California Joint Powers Risk Management Authority and commercial insurance policies. Losses limits are $39,500,000 (liability), $300,000,000 (property), $21,245,000 (boiler and machinery), $9,990,000 (auto) and $3,000,000(workers' compensation)-all per occurrence. Losses exceeding these limits are the responsibility of the City. 55 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 8) RISK MANAGEMENT-Continued The City's deductibles are$10,000 for worker's compensation, property and auto losses, and fidelity; $25,000 for liability losses; $5,000 for boiler and machinery losses; and $100,000 or 5%of building value for earthquake and flood losses-all per occurrence. Separate internal service funds are maintained by the City for the City's deductibles and allocated share of pooled costs noted above. The total cash and investments held in these funds at June 30, 2015,was$1,229,992 which management believes is adequate to finance the City's share of any losses. The City continues to carry commercial insurance for all other risks of loss, including employee health and accident, coverage of the Municipal Airport and bonding of certain employees and elected officials. There are no significant reductions in insurance coverage from prior years and also there have been no settlements exceeding the insurance coverage for each of the past three fiscal years. 9) PENSION PLANS General Information about the Pension Plans -Miscellaneous Plan Descriptions—All qualified permanent and probationary employees are eligible to participate in the City's separate Miscellaneous Plans, agent multiple-employer defined benefit pension plans administered by the California Public Employees' Retirement System (CaIPERS), which acts as a common investment and administrative agent for its participating member employers. Benefit provisions under the Plans are established by State statute and Local Government resolution. CaIPERS issues publicly available reports that include a full description of the pension plans regarding benefit provisions, assumptions and membership information that can be found on the CaIPERS website. Benefits Provided—The Plans are agent multiple-employer defined benefit pension plans administered by the California Public Employees' Retirement System (CaIPERS). A full description of the pension plan benefit provisions, assumptions for funding purposes but not accounting purposes, and membership information is listed in the June 30, 2013 Annual Actuarial Valuation Report. Details of the benefits provided can be obtained in Appendix B of the June 30, 2013 actuarial valuation report. This report is a publically available valuation report that can be obtained at CaIPERS'website under Forms and Publications. 56 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 9) PENSION PLANS -Continued The Plans' provisions and benefits in effect at June 30, 2015, are summarized as follows: Miscellaneous Classic PEPRA Prior to On or after Hire date January 1, 2013 January 1, 2013 Benefit formula 2.7% @ 55 2% @ 62 Benefit besting schedule 5 years service 5 years service Benefit payments monthly for life monthly for life Retirement age 55 62 Monthly benefits, as a % of eligible compensation (1) (1) Required employee contribution rates 8% 6.50% Required employer contribution rates 27.96% 6.50% (1)- Depending on years of service Employees Covered—At June 30, 2015, the following employees were covered by the benefit terms for each Plan: Miscellaneous Inactive employees or beneficiaries currently receiving benfits 159 Inactive employees entitled to but not yet receiving benefits 105 Active employees 134 Contributions — Section 20814(c) of the California Public Employees' Retirement Law (PERL) requires that the employer contribution rates for all public employers be determined on an annual basis by the actuary and shall be effective on the July 1 following notice of a change in the rate. The total plan contributions are determined through CaIPERS' annual actuarial valuation process. The actuarially determined rate is the estimated amount necessary to finance the costs of benefits earned by employees during the year, with an additional amount to finance any unfunded accrued liability. The employer is required to contribute the difference between the actuarially determined rate and the contribution rate of employees. For the measurement period ended June 30, 2014 (the measurement date), the average active employee contribution rate is 7.872 percent of annual pay, and the employer's contribution rate is 19.702 percent of annual payroll. Employer contribution rates may change if plan contracts are amended. Net Pension Liability The City's net pension liability for each Plan is measured as the total pension liability, less the pension plan's fiduciary net position. The net pension liability of each of the Plans is measured as of June 30, 2014, using an annual actuarial valuation as of June 30, 2013 rolled forward to June 30, 2014 using standard update procedures. A summary of principal assumptions and methods used to determine the net pension liability is shown below. 57 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 9) PENSION PLANS -Continued Actuarial Assumptions—The total pension liabilities in the June 30,2013 actuarial valuations were determined using the following actuarial assumptions: Miscellaneous Valuation date June 30, 2013 Measurement date June 30, 2014 Actuarial cost method entry-age normal Actuarial assumptions: Discount rate 7.50% Inflation 2.75% Payroll growth 3.00% Projected salary increase (1) Investment rate of return 7.50% (2) Mortality (3) (1) Depending on age, service and type of employment (2) Net of pension plan investment expenses, including inflation (3) Derived using CaIPERS' Membership Data for all Funds. Discount Rate-The discount rate used to measure the total pension liability was 7.50 percent. To determine whether the municipal bond rate should be used in the calculation of a discount rate for each plan, CaIPERS stress tested plans that would most likely result in a discount rate that would be different from the actuarially assumed discount rate. Based on the testing, none of the tested plans run out of assets. Therefore, the current 7.50 percent discount rate is adequate and the use of the municipal bond rate calculation is not necessary. The long-term expected discount rate of 7.50 percent is applied to all plans in the Public Employees Retirement Fund. The stress test results are presented in a detailed report called "GASB Crossover Testing Report" that can be obtained at CaIPERS'website under the GASB 68 section. According to Paragraph 30 of Statement 68,the long-term discount rate should be determined without reduction for pension plan administrative expense. The 7.50 percent investment return assumption used in this accounting valuation is net of administrative expenses. Administrative expenses are assumed to be 15 basis points.An investment return excluding administrative expenses would have been 7.65 percent. Using this lower discount rate has resulted in a slightly higher total pension liability and net pension liability. This difference was deemed immaterial to the agent multiple-employer plan. CaIPERS is scheduled to review all actuarial assumptions as part of its regular Asset Liability Management review cycle that is scheduled to be completed in February 2018. Any changes to the discount rate will require Board action and proper stakeholder outreach. For these reasons, CaIPERS expects to continue using a discount rate net of administrative expenses for GASB 67 and 68 calculations through at least the 2017-18 fiscal year. CaIPERS will continue to check the materiality of the difference in calculation until such time as we have changed our methodology. 58 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 9) PENSION PLANS -Continued The long-term expected rate of return on pension plan investments was determined using a building-block method in which best-estimate ranges of expected future real rates of return (expected returns, net of pension plan investment expense and inflation) are developed for each major asset class. In determining the long-term expected rate of return, staff took into account both short-term and long-term market return expectations as well as the expected pension fund cash flows. Such cash flows were developed assuming that both members and employers will make their required contributions on time and as scheduled in all future years. Using historical returns of all the funds' asset classes, expected compound (geometric) returns were calculated over the short-term (first 10 years) and the long-term (11-60 years) using a building- block approach. Using the expected nominal returns for both short-term and long-term, the present value of benefits was calculated for each fund. The expected rate of return was set by calculating the single equivalent expected return that arrived at the same present value of benefits for cash flows as the one calculated using both short-term and long-term returns. The expected rate of return was then set equivalent to the single equivalent rate calculated above and rounded down to the nearest one quarter of one percent. The table below reflects long-term expected real rate of return by asset class. The rate of return was calculated using the capital market assumptions applied to determine the discount rate and asset allocation. These geometric rates of return are net of administrative expenses. New Strategic Real Return Real Return Asset Class Allocation Years 1 - 10 (1) Years 11+ (2) Global Equity 47% 5.25% 5.71% Global Fixed Income 19% 0.99% 2.43% Inflation Sensitive 6% 0.45% 3.36% Private Equity 12% 6.83% 6.95% Real Estate 11% 4.50% 5.13% Infrastructure and Forestland 3% 4.50% 5.09% Liquidity 2% -0.55% -1.05% (1)An expected inflation of 2.5% used for this period. (2)An expected inflation of 3.0% used for this period. 59 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 9) PENSION PLANS -Continued Changes in Net Pension Liability The changes in the Net Pension Liability for the Miscellaneous Plan follows: Increase(Decrease) Pension Plan Plan Fiduciary Net Pension Liability Net Position Liability/(Asset) Balance at June 30, 2014 $ 73,223,066 $ 43,202,896 $ 30,020,170 Changes in the year: Service cost 1,788,902 - 1,788,902 Interest on the total pension liability 5,416,497 - 5,416,497 Changes of benefit terms - - - Differences between expected and actual experience - - - Changes in assumptions - - - Contributions from the employer - 2,193,059 (2,193,059) Contributions from employees - 779,732 (779,732) Net investment income - 7,445,055 (7,445,055) Benefit payments, including refunds (3,795,124) (3,795,124) Net changes 3,410,275 6,622,722 (3,212,447) Balance at June 30, 2015 $ 76,633,341 $ 49,825,618 $ 26,807,723 Sensitivity of the Net Pension Liability to Changes in the Discount Rate -The following presents the net pension liability of the Plan as of the measurement date, calculated using the discount rate of 7.50 percent, as well as what the net pension liability would be if it were calculated using a discount rate that is 1 percentage- point lower(6.50 percent)or 1 percentage-point higher(8.50 percent)than the current rate: Miscellaneous 1% Decrease 6.50% Net Pension Liability $ 36,484,505 Current Discount Rate 7.50% Net Pension Liability $ 26,807,723 1% Increase 8.50% Net Pension Liability $ 18,770,567 Pension Plan Fiduciary Net Position — Detailed information about each pension plan's fiduciary net position is available in the separately issued CaIPERS financial reports. 60 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 9) PENSION PLANS -Continued Pension Expenses and Deferred Outflows/Inflows of Resources Related to Pensions For the year ended June 30, 2015, the City recognized pension expense for the Miscellaneous Plan of $2,392,550. At June 30, 2015, the City reported deferred outflows of resources and deferred inflows of resources for the Miscellaneous Plan from the following sources: Deferred Outflows Deferred Inflows of Resources of Resources Pension contributions subsequent to measurement date $ 2,130,993 $ - Differences between actual and expected experience - - Changes in assumptions -Net differences between projected and actual earnings on plan investments - 3,411,938 Total $ 2,130,993 $ 3,411,938 $2,130,993 reported as deferred outflows of resources related to contributions subsequent to the measurement date will be recognized as a reduction of the net pension liability in the year ended June 30, 2016. Other amounts reported as deferred outflows of resources and deferred inflows of resources related to pensions will be recognized as pension expense as follows: Year Ended June 30, 2016 $ (852,985) 2017 (852,985) 2018 (852,985) 2019 (852,983) 2020 - Thereafter - Payable to the Pension Plan At June 30, 2015, the District reported a payable of$ -0-for the outstanding amount of contributions to the pension plan required for the year ended June 30, 2015. 61 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 9) PENSION PLANS -Continued General Information about the Pension Plans -Safety Plan Descriptions—All qualified permanent and probationary employees are eligible to participate in the City's separate Safety (police and fire) Plans, cost-sharing multiple employer defined benefit pension plans administered by the California Public Employees' Retirement System (CaIPERS). Benefit provisions under the Plans are established by State statute and City resolution. CaIPERS issues publicly available reports that include a full description of the pension plans regarding benefit provisions, assumptions and membership information that can be found on the CaIPERS website. Benefits Provided—The Plans are cost-sharing multiple-employer defined benefit pension plans administered by the California Public Employees'Retirement System(CaIPERS).A full description of the pension plan benefit provisions, assumptions for funding purposes but not accounting purposes, and membership information is listed in the June 30, 2013 Annual Actuarial Valuation Report. Details of the benefits provided can be obtained in Appendix B of the June 30, 2013 actuarial valuation report. This report is a publically available valuation report that can be obtained at CaIPERS'website under Forms and Publications. Safety Police Safety Fire Safety PEPRA Prior to Prior to On or after Hire date January 1, 2013 January 1, 2013 January 1, 2013 Benefit formula 3% @ 50 3% @ 50 2.7% @ 57 Benefit vesting schedule 5 years service 5 years service 5 years service Benefit payments monthly for life monthly for life monthly for life Retirement age 50 50 57 Monthly benefits, as a % of eligible compensation Highest single year Highest single year 3-year average Required employee contribution rates 9% 9% 11.5% Required employer contribution rates 39.792% 33.818% 11.5% Contributions — Section 20814(c) of the California Public Employees' Retirement Law requires that the employer contribution rates for all public employers be determined on an annual basis by the actuary and shall be effective on the July 1 following notice of a change in the rate. Funding contributions for the Plans are determined annually on an actuarial basis as of June 30 by CaIPERS. The actuarially determined rate is the estimated amount necessary to finance the costs of benefits earned by employees during the year, with an additional amount to finance any unfunded accrued liability. The City is required to contribute the difference between the actuarially determined rate and the contribution rate of employees. For the year ended June 30, 2015, the contributions recognized as part of pension expense was $1,249,532. 62 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 9) PENSION PLANS -Continued Pension Liabilities, Pension Expenses and Deferred Outflows/Inflows of Resources Related to Pensions As of June 30, 2015, the City reported a net pension liability for its proportionate shares of the net pension liability of$11,522,849. The City's net pension liability for each Plan is measured as the proportionate share of the net pension liability. The net pension liability of each of the Plans is measured as of June 30, 2014, and the total pension liability for each Plan used to calculate the net pension liability was determined by an actuarial valuation as of June 30, 2013 rolled forward to June 30, 2014 using standard update procedures. The City's proportion of the net pension liability was based on a projection of the City's long-term share of contributions to the pension plans relative to the projected contributions of all participating employers, actuarially determined. The City's proportionate share of the net pension liability as of June 30, 2013 and 2014 was as follows: Safety Proportion -June 30, 2013 0.29568% Proportion -June 30, 2014 0.30719% Change- Increase (Decrease) 0.01151% For the year ended June 30, 2015, the City recognized pension expense of$1,053,088. At June 30, 2015, the City reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources: Deferred Outflows Deferred Inflows of Resources of Resources Pension contributions subsequent to measurement date $ 1,309,930 $ - Differences between actual and expected experience - - Changes in assumptions - - Change in employer's proportion and differences between the employers contributions and the employers proportionate share of contributions 31,572 139,485 Net differences between projected and actual earnings on plan investments - 2,651,622 Total $ 1,341,502 $ 2,791,107 63 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 9) PENSION PLANS -Continued $1,309,930 reported as deferred outflows of resources related to contributions subsequent to the measurement date will be recognized as a reduction of the net pension liability in the year ended June 30, 2016. Other amounts reported as deferred outflows of resources and deferred inflows of resources related to pensions will be recognized as pension expense as follows: Year Ended June 30, 2016 $ (701,446) 2017 (701,446) 2018 (693,738) 2019 (662,905) 2020 - Thereafter - Actuarial Assumptions—The total pension liabilities in the June 30, 2013 actuarial valuations were determined using the following actuarial assumptions: Safety Valuation date June 30, 2013 Measurement date June 30, 2014 Actuarial cost method entry-age normal Actuarial assumptions: Discount rate 7.50% Inflation 2.75% Payroll growth 3.00% Projected salary increase (1) Investment rate of return 7.50% (2) Mortality (3) (1) Depending on age, service and type of employment (2) Net of pension plan investment expenses, including inflation (3) Derived using CaIPERS' Membership Data for all Funds. The underlying mortality assumptions and all other actuarial assumptions used in the June 30, 2013 valuation were based on the results of a January 2014 actuarial experience study for the period 1997 to 2011. Further details of the Experience Study can be found on the CaIPERS website. 64 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 9) PENSION PLANS -Continued Discount Rate— The discount rate used to measure the total pension liability was 7.50% for each Plan. To determine whether the municipal bond rate should be used in the calculation of a discount rate for each plan, CaIPERS stress tested plans that would most likely result in a discount rate that would be different from the actuarially assumed discount rate. Based on the testing, none of the tested plans run out of assets. Therefore, the current 7.50 percent discount rate is adequate and the use of the municipal bond rate calculation is not necessary. The long term expected discount rate of 7.50 percent will be applied to all plans in the Public Employees Retirement Fund (PERF). The stress test results are presented in a detailed report that can be obtained from the CaIPERS website. The long-term expected rate of return on pension plan investments was determined using a building-block method in which best-estimate ranges of expected future real rates of return (expected returns, net of pension plan investment expense and inflation) are developed for each major asset class. In determining the long-term expected rate of return, CaIPERS took into account both short-term and long-term market return expectations as well as the expected pension fund cash flows. Using historical returns of all the funds' asset classes, expected compound returns were calculated over the short-term (first 10 years) and the long-term (11-60 years) using a building-block approach. Using the expected nominal returns for both short- term and long-term, the present value of benefits was calculated for each fund. The expected rate of return was set by calculating the single equivalent expected return that arrived at the same present value of benefits for cash flows as the one calculated using both short-term and long-term returns. The expected rate of return was then set equivalent to the single equivalent rate calculated above and rounded down to the nearest one quarter of one percent. The table below reflects the long-term expected real rate of return by asset class. The rate of return was calculated using the capital market assumptions applied to determine the discount rate and asset allocation. These rates of return are net of administrative expenses. New Strategic Real Return Real Return Asset Class Allocation Years 1 - 10 (1) Years 11+ (2) Global Equity 47% 5.25% 5.71% Global Fixed Income 19% 0.99% 2.43% Inflation Sensitive 6% 0.45% 3.36% Private Equity 12% 6.83% 6.95% Real Estate 11% 4.50% 5.13% Infrastructure and Forestland 3% 4.50% 5.09% Liquidity 2% -0.55% -1.05% (1)An expected inflation of 2.5% used for this period. (2)An expected inflation of 3.0% used for this period. 65 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 9) PENSION PLANS -Continued Sensitivity of the Proportionate Share of the Net Pension Liability to Changes in the Discount Rate — The following presents the City's proportionate share of the net pension liability for each Plan, calculated using the discount rate for each Plan, as well as what the City's proportionate share of the net pension liability would be if it were calculated using a discount rate that is 1-percentage point lower or 1-percentage point higher than the current rate: Safety 1% Decrease 6.50% Net Pension Liability $ 18,220,754 Current Discount Rate 7.50% Net Pension Liability $ 11,522,849 1% Increase 8.50% Net Pension Liability $ 6,004,065 Pension Plan Fiduciary Net Position —Detailed information about each pension plan's fiduciary net position is available in the separately issued CaIPERS financial reports. Payable to the Pension Plan At June 30, 2015, the City reported a payable of$0 for the outstanding amount of contributions to the pension plan required for the year ended June 30, 2015. 10) RELATED ORGANIZATIONS The City is a member of various joint powers authorities that provide goods or services to the City and other authority members. Under the criteria established by GASB-14, the City does not have sufficient authority, influence or accountability over these entities to incorporate them in this annual report. Additionally, the City has determined that it has no ongoing financial interest or responsibility for any of these organizations as defined by GASB-14. The names and general functions of these joint powers are as follows: Northern California Power Agency(NCPA)- NCPA has 14 members including municipal electric utilities, a port authority, an irrigation district, a public utility district, a transportation district; and one associate member entity. The NCPA is generally empowered to purchase, generate, transmit, distribute, and sell electrical energy. Members participate in the projects of the Agency on an elective basis. A Commission comprised of one representative for each member governs the NCPA. The City is currently involved in several hydroelectric, geothermal and other energy related projects as a member of this agreement. The NCPA is financed by contributions from member cities,government grants and debt. The City is committed to provide substantial additional financial support for its portion of the actions and projects of the NCPA. During the year ended June 30, 2015, the City paid $8,306,625 to the NCPA for power supplied by the agency. 66 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 10) RELATED ORGANIZATIONS The NCPA holds certain funds under a separate member custodial agreement-the general operating reserve. The purpose of the reserve is to allow members to fund all, or a portion, of the contingent liabilities that the NCPA faces at any given time, while providing the individual member with the flexibility to draw upon their part of the reserve, as each member individually deems appropriate. At June 30, 2015, the City's balance held in the reserve was $6,532,349, of which $467,663 is restricted for NCPA OPS/Security accounts. Due to the nature of the reserve held by NCPA, the reserve is recorded as an asset in the Electric Fund as Investment in NCPA reserve. Mendocino Transit Authority - This Agency consists of four Mendocino County cities and the County of Mendocino. The Agency was created to apply for and receive Transportation Development Act, Urban Mass Transportation Act, and other funds as a public transportation operator and to provide public transportation services within Mendocino County. Its activities are primarily financed from fare box revenue and federal and state government grants. A Board of Directors comprised of one member from each city and three members that are appointed by the Mendocino County Board of Supervisors governs the Authority. Redwood Empire Financing Authority(REFA)-This is an agreement between seven Northern California cities. The Authority is authorized to acquire, through lease purchase, installment sale agreements, or otherwise such property necessary or convenient for the operation of the member cities. A Commission comprised of one member appointed by each member city administers the Authority. As explained previously, the City has entered into various financing arrangements with REFA. Redwood Empire Municipal Insurance Fund (REMIF) -A group of Northern California cities participate in this agreement to provide themselves with various levels of liability, property and worker's compensation insurance. A Commission comprised of one member appointed by each member city administers the Authority. As explained previously, the City provides for its general and workers' compensation insurance needs through REMIF. Annual premiums paid to the Authority were $1,178,081. During the year, the City received no distribution from REMIF's liability insurance program. Transmission Agency of Northern California (TANG) - Members include ten cities, one electric co-op, two irrigation districts, and two public utility districts. The Agency was created to provide electric transmission or other facilities, including real property and rights of way, for the use of its members. A Commission comprised of one representative appointed by each member governs the Agency. The City has authorized its participation in the project up to one percent(1%)of the total. Mendocino Solid Waste Management Authority(MSWMA)-This Authority consists of three Mendocino County cities and the County of Mendocino. The Agency was created for the purpose of: (a) siting, licensing, developing, constructing, maintaining, and operating disposal sites and sanitary landfills and (b) preparing and implementing a solid waste management plan. A Commission comprised of one member from each city and two members that are appointed by the Mendocino County Board of Supervisors governs the Authority. 67 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 11) CONTINGENCIES On October 18, 2013, the Ukiah Valley Sanitation District("District")filed a complaint in the Mendocino County Superior Court seeking in excess of $20 million alleging that the City overcharged the District for services provided by the City pursuant to a series of agreements, beginning in 1967. The District has alleged that the City has breached various clauses in each of the agreements and amendments entered into from 1967 through 2011. In response, The City has filed a demurrer to the complaint contending the District has failed to allege sufficient facts to avoid the time bar in the Torts Claims Act which required the District to file its claim within one year of when its causes of action accrued. Management is attempting to mediate the dispute to prevent the potential substantial defense costs should the case go to trial. If the case cannot be settled through mediation, the City intends to vigorously contest the District's claim. Management is of the opinion that it is more likely than not that the District will not prevail. Amounts received from grantor agencies are subject to audit and adjustment by grantor agencies, principally the federal government. Any disallowed claims, including amounts already collected, may constitute a liability of the applicable funds. The amount, if any, of expenditures which may be disallowed by the grantor cannot be determined at this time although the City expects such amounts, if any, to be immaterial. 12) LANDFILL CLOSURE AND POSTCLOSURE COSTS State and federal laws and regulations require that the City place a final cover on its landfill when closed and perform certain maintenance and monitoring functions at the landfill site for thirty years after closure. In addition to operating expenses related to current activities of the landfill,an expense provision and related liability are being recognized based on the future closure and postclosure care costs that will be incurred near or after the landfill no longer accepts waste. The recognition of these landfill closure and postclosure care costs is based on the amount of landfill used during the year. The estimated liability for landfill closure and postclosure care costs has a balance of$14,700,370 (including $634,925 for corrective action liability) as of June 30, 2015, which is based on 100.0% usage (filled) of the landfill. This estimated total current cost of the landfill closure and postclosure care is based on the amount that would be paid if all equipment,facilities, and services required to close, monitor, and maintain the landfill were acquired as of June 30, 2015, as determined by the last engineering study performed. However, the actual cost of closure and postclosure care may change due to inflation, changes in technology, or changes in landfill laws and regulations. The City is required by state and federal laws and regulations to make annual contributions to finance closure and postclosure care. The City is in compliance with these requirements,and at June 30,2015, held$8,537,524 within its pooled investments designated for these purposes. The City has made a pledge of future service revenues for anticipated remaining expected costs,future inflation costs,and any additional costs that might arise from changes in postclosure requirements (due to changes in technology or more rigorous environmental regulations, for example). 68 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 13) SERVICE CONTRACTS The City has entered into several agreements to provide services to the citizens of the City and surrounding areas. The general purpose and description of these contract agreements are as follows: The City has entered into an agreement with the Ukiah Valley Fire District ("UVFD") to provide firefighting, emergency medical response and hazardous material response services within the corporate limits of the City. The current interim agreement commenced January 1,2014 and terminates December 31,2015. Under the terms of the agreement the City will provide fulltime and temporary fire personnel and use of City fire engines, rolling stock and related equipment to the UVFD, as well as making City facilities available to the UVFD. Fire personnel will remain employees of the City, and the City will continue to own all the equipment and facilities affected by the agreement. The UVFD will be responsible for day-to-day management and administration. The City will share in the cost for the employment of the Fire Chief, as well as certain fixed and reimbursable costs. For the year ended June 30, 2015, the City paid $516,180 under the term of the agreement. The City has entered into a leasing agreement with Tayman Park Golf Group, Inc. ("Lessee")to operate, manage, repair and maintain the City's municipal golf course. The lease includes the 18 hole golf course, clubhouse, and shared usage of City equipment. The Lessee is responsible to provide all services, maintenance, and administration —including setting user fees — for the normal operation of the course. The initial term of the agreement is ten years commencing July 1, 2012, with an option for two (2) additional five (5) year extensions, and cancellable by either party in the event of default. The Lessee must pay to the City rent based on a percentage of gross revenues from course operations and concessions, and reimburse the City for personnel and equipment provided by the City. In addition, the Lessee annually must contribute$40,000 to a Capital Improvement Project for the benefit of the golf course. For the year ended June 30, 2015, the City received$69,457 in rents. The City reports activities of the golf course as a nonmajor enterprise fund. The cost and carrying amount of assets lease under this agreement were as follows: Accumulated Carrying Cost Depreciation Value Land $ 1,001,350 $ - $ 1,001,350 Land Improvements 308,753 302,753 6,000 Infrastructure Systems: 178,259 178,259 - Building and Improvements 105,992 85,417 20,575 Rolling Equipment 28,006 28,006 - Machinery and Equipment 30,390 30,390 - Total $ 1,652,750 $ 624,825 $ 1,027,925 The City has granted Ukiah Waste Solutions a franchise for mandatory residential and optional commercial garbage collection and disposal. The City has also contracted with Ukiah Waste Solutions to provide a citywide recycling program. The City acts as billing and collecting agent for the residential accounts of Ukiah Waste Solutions. Amounts held by the City on behalf of the corporation are accounted for in the Agency funds. The City has contracted with the Ukiah Valley Sanitation District to provide processing of the District's wastewater. In addition,the City provides billing,collection and other direct maintenance services for the District. District assets held by the City are accounted for in the Agency funds. 69 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 14) RESTATEMENT OF NET POSITION/PRIOR PERIOD ADJUSTMENTS The restatement of net position in the Statement of Activities is the result of the following adjustments: Governmental Business-type Activities Activities $ (32,472,354) (1) $ 10,471,024 (3) 7,085,528 (2) (8,348,133) (1) 348,637 (4) - $ (25,038,189) v$ 2,122,891 (1) The City implemented Governmental Accounting Standards Board (GASB) Statement No. 68, Accounting and Financial Reporting for Pensions, in fiscal year 2014-15. As a result, the beginning net position in the Statement of Activities was restated by $32,472,354 and $8,348,133 in the Governmental Activities and Business-type Activities, respectively, to reflect the cumulative effect of applying this statement. The adjustment of$8,348,133 related to the Business-type Activities is a result of the adjustment to the Statement of Revenues, Expenses and Changes in Net Position — Proprietary Funds of$3,339,253, $2,504,440, and $2,504,440 in the Electric, Water, and Sewer Funds, respectively. (2) Long-term loans receivable and land held for resale were offset with unearned revenue in the prior year. This adjustment is to record these balances as a component of net position. In addition,this adjustment is reflected in the Statement of Revenues, Expenditures, and Changes in Fund Balances— Governmental Funds. The adjustment to the Non-major Governmental Funds is the result of moving long-term receivables and land held for resale, previously recorded as deferred inflows—unavailable revenues, to restricted fund balance. (3) The City is a member of the Northern California Power Agency (NCPA)for the purchase of electric energy. Under certain agency, power and custodial agreements with the NCPA, the City is required to maintain a General Operating Reserve to fund contingent liabilities and certain security accounts. Under the terms of the custodial agreement, the City has constructive control and may draw down on the General Operating Reserve. The adjustment of$10,471,024 is to reflect the beginning balance of the Investment in the NCPA Reserves as of July 1, 2014. As of June 30, 2014, the City's portion of the General Operating Reserve was $10,471,024, of which $433,912 was restricted for NCPA OPS/Security accounts. (4) In prior years, the City reported amounts set aside for unemployment claims as a liability in a Private-purpose Trust Fund. These amounts are now shown in the internal service funds. The $348,637 represents the amount set aside for unemployment claims and recorded as a liability as of June 30, 2014, this is an adjustment to beginning net position in the Governmental Activities and the Internal Service Funds as amounts set aside to pay for unemployment claims in future years. In addition, the prior period adjustment of $659,324 in the General Fund on the Statement of Revenues, Expenditures and Changes in Fund Balances was to remove the beginning balance of compensated absences from the General Fund. A prior period adjustment of$242,415 was recorded in the Successor Agency Private-purpose Trust Fund to write- off bond discounts from prior years. 70 City of Ukiah Notes to Financial Statements Year Ended June 30, 2015 15) SUBSEQUENT EVENTS In March 2016, the City issued$11,155,000 in Water Revenue Refunding Bonds for the purpose of refunding the Installment agreement obligation with the Association of Bay Area Governments(ABAG)outstanding 2005 Water and Wastewater Revenue Bonds Series A. 71 Required Supplementary Information pO/Oam i�lmodr�joNUu�D t City of Ukiah Ilir �����„,,,,,, ���oriimii/JJliii0000000000000000ioiiii000iii0000000000000000000000i0000000000000000i, City of Ukiah Required Supplementary Information June 30, 2015 Schedule of Changes in the Net Pension Liability and Related Ratios - Last 10 Years* Agent Multiple Employer Plans 2015 Total Pension Liability Service cost $ 1,788,902 Interest on total pension liability 5,416,497 Differences between expected and actual experience - Changes in assumptions - Changes in benefits - Benefit payments, including refunds (3,795,124) Net change in total pension liability 3,410,275 Total pension liability- beginning 73,223,066 Total pension liability- ending (a) $ 76,633,341 Plan Fiduciary Net Position Contributions - employer $ 2,193,059 Contributions - employee 779,732 Net investment income 7,445,055 Benefit payments (3,795,124) Net change in plan fiduciary net position 6,622,722 Plan fiduciary net position - beginning 43,202,896 Plan fiduciary net position - ending (b) $ 49,825,618 Net pension liability- ending (a) - (b) $ 26,807,723 Plan fiduciary net position as a percentage of the total pension liability 65.02% Covered - employee payroll $ 8,340,257 Net pension liability as percentage of covered-employee payroll 321.43% *- Fiscal Year 2015 was the first year of implementation, therefore, only one year is shown. 72 City of Ukiah Required Supplementary Information June 30, 2015 Schedule of Contributions Last 10 Years* Agent Multiple Employer Plans 2015 Actuarially determined contribution $ 2,193,059 Contributions in relation to the actuarially determined contributions $ 2,193,059 Contribution deficiency (excess) $ Covered-employee payroll $ 8,340,257 Contributions as a percentage of covered-employee payroll 26.29% Notes to schedule Valuation date: June 30, 2013 *Fiscal year 2015 is the first year of implementation, therefore only one year of information is available. 73 City of Ukiah Required Supplementary Information June 30, 2015 SCHEDULE OF THE CITY'S PROPORTIONATE SHARE OF THE NET PENSION LIABILITY COST SHARING PLANS Last 10 Years* Safety Risk Pool 2015 Proportion of the Net Pension Liability 0.18518% Proportionate Share of Net Pension Liability $ 11,522,849 Covered - Employee Payroll $ 3,330,571 Proportionate Share of the Net Pension Liability as a percentage of Payroll 345.97% Plan's Fiduciary Net Position $ 38,481,097 Plan Fiduciary Net Position as a Percentage of the Total Pension Liability 79.27% * - Fiscal Year 2015 was the first year of implementation, therefore, only one year is shown. 74 City of Ukiah Required Supplementary Information June 30, 2015 SCHEDULE OF PLAN CONTRIBUTIONS COST SHARING PLANS Last 10 Years* 2015 Contractually Required Contributions (actuarially determined) $ 1,053,462 Contributions in Relation to the Actuarially Determined Contributions 1,053,462 Contribution Deficiency (Excess) $ - Covered-Employee Payroll $ 3,330,571 Contributions as a Percentage of Covered Employee Payroll 31.63% Notes to the Schedule of Plan Contributions Valuation Date: 6/30/2013 *Fiscal year 2015 is the first year of implementation, therefore only one year of information is available. 75 City of Ukiah Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - General Fund Year Ended June 30, 2015 Variance with Final Budget Budgeted Amounts Actual Positive Original Final Amounts (Negative) REVENUES Taxes: Property Taxes $4,961,527 $4,961,527 $ 3,729,370 $(1,232,157) Sales Taxes 3,561,797 3,561,797 5,976,938 2,415,141 Transient Occupancy Taxes 814,331 814,331 1,061,823 247,492 Franchise Fees 1,623,485 1,623,485 1,643,559 20,074 Business License Taxes 326,875 326,875 364,491 37,616 Property Transfer Tax 30,000 30,000 39,684 9,684 Licenses and Permits 268,294 268,294 186,012 (82,282) Fines and Forfeitures 64,645 64,645 58,692 (5,953) Interest, Rents and Concession 158,955 158,955 219,696 60,741 Intergovernmental 1,347,595 1,347,595 183,021 (1,164,574) Charges for Services 980,150 980,150 882,761 (97,389) Miscellaneous 67,402 67,402 147,815 80,413 Total Revenues 14,205,056 14,205,056 14,493,862 288,806 EXPENDITURES Current: General Government 2,309,813 1,315,569 838,891 476,678 Public Safety 8,655,113 9,409,582 9,753,881 (344,299) Public Works 2,042,241 2,156,840 2,010,958 145,882 Housing and Community Development 162,362 164,449 202,683 (38,234) Parks and Recreation 1,893,105 1,954,123 1,981,999 (27,876) Capital Outlay 277,000 374,093 311,333 62,760 Total Expenditures 15,339,634 15,374,656 15,099,745 274,911 Excess (Deficiency)of Revenues over Expenditures (1,134,578) (1,169,600) (605,883) 563,717 OTHER FINANCING SOURCES (USES) Transfers 239,000 272,151 712,151 440,000 Transfers Out - - (461,800) (461,800) Total Other Financing Sources (Uses) 239,000 272,151 250,351 (21,800) Net Change in Fund Balances (895,578) (897,449) (355,532) 541,917 Fund Balance, Beginning of Year 5,056,102 5,056,102 5,056,102 - Prior Period Adjustment - - 659,324 659,324 Fund Balance, End of Year $4,160,524 $4,158,653 $ 5,359,894 $ 1,201,241 76 City of Ukiah Notes to Required Supplementary Information June 30, 2015 Budgetary Data General Budget Policies The City Council approves the annual budget submitted by the City Manager prior to the beginning of the new fiscal year. Public hearings are conducted prior to its adoption by Council. Supplemental appropriations, where required during the period, are also approved by the Council. There were several supplemental appropriations required during the year. At fiscal year-end, all operating budget appropriations lapse. Expenditures are monitored at the fund level for all funds with a legally adopted budget. These levels are considered the legal level of control. Department heads are authorized to transfer budgeted amounts within their departments, within the same fund, with the approval of the City Manager. Transfers of appropriations between departments may be made only by authority of the City Manager. Transfers of appropriations between funds may be made only by authority of the City Council. Formal budgetary integration is employed as a management control device during the fiscal year for all governmental funds. Annual budgets are adopted on a basis consistent with accounting principles generally accepted in the United States of America for all governmental funds except for certain special revenue and capital projects funds, which adopt project-length budgets. Encumbrances Encumbrances are estimations of costs related to unperformed contracts for goods and services. These commitments are recorded for budgetary control purposes in the General, Special Revenue and similar governmental funds. Encumbrances outstanding at year-end are reported as a committed fund balance. They represent the estimated amount of the expenditure ultimately to result if unperformed contracts in process at year-end are completed. They do not constitute expenditures or estimated liabilities. The City did not adopt a budget for the Observatory Park Special Revenue Fund,the Playground and Park Amenities Special Revenue Fund,the Swimming Pool Special Revenue Fund, the Softball Complex Special Revenue Fund, the Local Law Enforcement Special Revenue Fund, the Asset Forfeiture Special Revenue Fund, the Special Police Special Revenue Fund, the Signalization Special Revenue Fund, the Gas Tax Special Revenue Funds, the STIP Augmentation Special Revenue Fund, the FEMA Special Revenue Fund, the State STP Special Revenue Fund, the LMIHF Housing Asset Special Revenue Fund and the City Housing Bond Proceeds Capital Projects Fund. 77 Optional Supplementary Information Nonmajor funds combining financial statements, budgetary schedules, combining internal service funds, and combining fiduciary funds. �P�pO/Oam i�lmodr�joNUu�D 404, Ilir �����„,,,,,, ���oriimii/JJliii0000000000000000ioiiii000iii0000000000000000000000i0000000000000000i, City of Ukiah Combining Balance Sheet Non-major Governmental Funds June 30, 2015 Special Revenue Playground Park Anton Observatory and Park Development Stadium Park Amenities ASSETS Cash and Investments $ 21,838 $ 38,559 $ - $ 2,498 Cash with Fiscal Agent - - - - Receivables: Accounts - - - - Intergovernmental - - - - Long-term Notes - - - - Land Held for Resale - - - - Total Assets $ 21,838 $ 38,559 $ - $ 2,498 LIABILITIES Accounts Payable $ - $ 2,676 $ - $ - Accrued Salaries and Benefits - - - - Due to Other Funds - - 136 - Advances from Other Funds - - - - Total Liabilities - 2,676 136 - DEFERRED INFLOWS OF RESOURCES Unavailable Revenues-Grants - - - - Total Deferred Inflows of Resources - - - - FUND BALANCES Restricted 21,838 35,883 - 2,498 Assigned - - - - Unassigned - - (136) - Total Fund Balances 21,838 35,883 (136) 2,498 Total Liabilities, Deferred Inflows of Resources and Fund Balances $ 21,838 $ 38,559 $ - $ 2,498 78 Special Revenue Museum Supplemental Swimming Riverside State Softball Grants Asset Law Pool Park Park Complex Prop 84 Seizure Enforcement $ 10,831 $ - $ 11,066 $ 6,363 $ - $ 136,086 $ - - - - - - 4,805 - - - - - - - 8,456 $ 10,831 $ - $ 11,066 $ 6,363 $ - $ 140,891 $ 8,456 $ - $ - $ - $ - $ 14,919 $ 6,456 $ 2,500 - - - - - 655 4,463 - 20 - - 8,827 - 8,924 148,000 - - - - - - 148,000 20 - - 23,746 7,111 15,887 - - 11,066 6,363 - 133,780 - (137,169) (20) - - (23,746) - (7,431) (137,169) (20) 11,066 6,363 (23,746) 133,780 (7,431) $ 10,831 $ - $ 11,066 $ 6,363 $ - $ 140,891 $ 8,456 Continued 79 City of Ukiah Combining Balance Sheet Non-major Governmental Funds - Continued June 30, 2015 Special Revenue Local Law Asset Enforcement Forfeiture Special Special Block Grant 11470.2 H&S Police Revenue ASSETS Cash and Investments $ - $ 172,301 $ 70,772 $ 611,167 Cash with Fiscal Agent - - - - Receivables: Accounts - - - - Intergovernmental - - 31,250 115,990 Long-term Notes - - - - Land Held for Resale - - - - Total Assets $ - $ 172,301 $ 102,022 $ 727,157 LIABILITIES Accounts Payable $ - $ 127,288 $ - $ 207,245 Accrued Salaries and Benefits - - - - Due to Other Funds 16,331 - - - Advances from Other Funds - - - - Total Liabilities 16,331 127,288 - 207,245 DEFERRED INFLOWS OF RESOURCES Unavailable Revenues-Grants - - - 111,479 Total Deferred Inflows of Resources - - - 111,479 FUND BALANCES Restricted - 45,013 102,022 408,433 Assigned - - - - Unassigned (16,331) - - - Total Fund Balances (16,331) 45,013 102,022 408,433 Total Liabilities, Deferred Inflows of Resources and Fund Balances $ - $ 172,301 $ 102,022 $ 727,157 80 Special Revenue ARC General Gas Tax Gas Tax Gas Tax Gas Tax STIP Operating Signalization 2106 2107 2107.5 2105 Augmentation $ 1,798 $ 421,716 $ - $ 8,448 $ 197 $ 66,007 $ - $ 1,798 $ 421,716 $ - $ 8,448 $ 197 $ 66,007 $ - $ 25,419 $ - $ - $ - $ - $ - $ - 516 - - - - - - 25,935 - - - - - - - 421,716 - 8,448 197 66,007 - (24,137) - - - - - - (24,137) 421,716 - 8,448 197 66,007 - $ 1,798 $ 421,716 $ - $ 8,448 $ 197 $ 66,007 $ - Continued 81 City of Ukiah Combining Balance Sheet Non-major Governmental Funds - Continued June 30, 2015 Special Revenue CDBG HOME FEMA SB325 Grants Grants Grants Reimbursement ASSETS Cash and Investments $ 125,201 $ 6,408 $ - $ 44,806 Cash with Fiscal Agent - - - - Receivables: Accounts 9,811 - - 21,416 Intergovernmental 97,255 - 31,224 80,286 Long-term Notes 1,946,484 1,536,968 - - Land Held for Resale - - - - Total Assets $ 2,178,751 $ 1,543,376 $ 31,224 $ 146,508 LIABILITIES Accounts Payable $ - $ - $ - $ 37,983 Accrued Salaries and Benefits - - - - Due to Other Funds - - 12,740 - Advances from Other Funds - - - - Total Liabilities - - 12,740 37,983 DEFERRED INFLOWS OF RESOURCES Unavailable Revenues-Grants - - 3,600 - Total Deferred Inflows of Resources - - 3,600 - FUND BALANCES Restricted 2,178,751 1,543,376 14,884 108,525 Assigned - - - - Unassigned - - - - Total Fund Balances 2,178,751 1,543,376 14,884 108,525 Total Liabilities, Deferred Inflows of Resources and Fund Balances $ 2,178,751 $ 1,543,376 $ 31,224 $ 146,508 82 Special Revenue Capital Projects LMIHF Special State Congestion Housing Equipment Project Capital STP Relief Museum Asset Reserve Reserve Improvement $ 108,327 $ 757,830 $ - $ 37,432 $ 2,221,727 $ 2,183,231 $ - - - - - - 1,500 - - - - 1,738,156 - - - - - - 2,435,114 - - - $ 108,327 $ 757,830 $ - $ 4,210,702 $ 2,221,727 $ 2,184,731 $ - $ - $ - $ 10,410 $ - $ 7,657 $ 3,180 $ - - - 3,213 - - - - - - 9,819 - - - - - - 23,442 - 7,657 3,180 - 108,327 757,830 - 4,210,702 - - - - - - - 2,214,070 2,181,551 - - - (23,442) - - - - 108,327 757,830 (23,442) 4,210,702 2,214,070 2,181,551 - $ 108,327 $ 757,830 $ - $ 4,210,702 $ 2,221,727 $ 2,184,731 $ - Continued 83 City of Ukiah Combining Balance Sheet Non-major Governmental Funds - Continued June 30, 2015 Capital Projects City Total Housing Bond Non-major Proceeds Funds ASSETS Cash and Investments $ - $ 7,064,609 Cash with Fiscal Agent 2,745,407 2,745,407 Receivables: Accounts - 37,532 Intergovernmental - 364,461 Long-term Notes - 5,221,608 Land Held for Resale - 2,435,114 Total Assets $ 2,745,407 $ 17,868,731 LIABILITIES Accounts Payable $ - $ 445,733 Accrued Salaries and Benefits - 8,847 Due to Other Funds - 56,797 Advances from Other Funds - 148,000 Total Liabilities - 659,377 DEFERRED INFLOWS OF RESOURCES Unavailable Revenues-Grants - 115,079 Total Deferred Inflows of Resources - 115,079 FUND BALANCES Restricted 2,745,407 12,931,066 Assigned - 4,395,621 Unassigned - (232,412) Total Fund Balances 2,745,407 17,094,275 Total Liabilities, Deferred Inflows of Resources and Fund Balances $ 2,745,407 $ 17,868,731 84 THIS PAGE INTENTIONALLY LEFT BLANK City of Ukiah Combining Statement of Revenues, Expenditures and Changes in Fund Balances Non-major Governmental Funds Year Ended June 30, 2015 Special Revenue Playground Park Anton Observatory and Park Development Stadium Park Amenities REVENUES Interest, Rents and Concessions $ 102 $ 196 $ (137) $ 78 Intergovernmental - 100,000 - - Charges for Services - 2,609 - - Miscellaneous - - 4,000 - Total Revenues 102 102,805 3,863 78 EXPENDITURES Current: General Government - - - - Public Safety - - - - Public Works - - - - Housing and Community Development - - - - Parks and Recreation - 2,842 - - Capital Outlay - 32,756 - - Total Expenditures - 35,598 - - Excess(Deficiency)of Revenues Over Expenditures 102 67,207 3,863 78 OTHER FINANCING SOURCES (USES) Transfers In - 28,781 32,823 - Transfers Out (5,439) - - (26,135) Total Other Financing Sources(Uses) (5,439) 28,781 32,823 (26,135) Net Change in Fund Balances (5,337) 95,988 36,686 (26,057) Fund Balances, Beginning of Year 27,175 (60,105) (36,822) 28,555 Prior Period Adjustments - - - - Fund Balances, End of Year $ 21,838 $ 35,883 $ (136) $ 2,498 85 Special Revenue Museum Supplemental Swimming Riverside State Softball Grants Asset Law Pool Park Park Complex Prop 84 Seizure Enforcement $ 82 $ (20) $ 52 $ 30 $ (962) $ 56 $ (69) - - - - 445,905 189,939 112,763 20 - 1,098 - - - - 102 (20) 1,150 30 444,943 189,995 112,694 - - - - - 143,492 176,172 8,017 - 2,843 - 306,064 - - 8,017 - 2,843 - 306,064 143,492 176,172 (7,915) (20) (1,693) 30 138,879 46,503 (63,478) - 5,439 - - - - - - 5,439 - - - - - (7,915) 5,419 (1,693) 30 138,879 46,503 (63,478) (129,254) (5,439) 12,759 6,333 (162,625) 87,277 56,047 $ (137,169) $ (20) $ 11,066 $ 6,363 $ (23,746) $ 133,780 $ (7,431) Continued 86 City of Ukiah Combining Statement of Revenues, Expenditures and Changes in Fund Balances Non-major Governmental Funds - Continued Year Ended June 30, 2015 Special Revenue Local Law Asset Enforcement Forfeiture Special Special Block Grant 11470.2 H&S Police Revenue REVENUES Interest, Rents and Concessions $ (99) $ 983 $ (397) $ 1,896 Intergovernmental - 8,575 125,000 712,357 Charges for Services - - - - Miscellaneous - - - - Total Revenues (99) 9,558 124,603 714,253 EXPENDITURES Current: General Government - - - - Public Safety - 154,702 802 - Public Works - - - - Housing and Community Development - - - - Parks and Recreation - - - Capital Outlay - - - 1,361,845 Total Expenditures - 154,702 802 1,361,845 Excess(Deficiency)of Revenues Over Expenditures (99) (145,144) 123,801 (647,592) OTHER FINANCING SOURCES (USES) Transfers In - - - - Transfers Out - - - - Total Other Financing Sources(Uses) - - - - Net Change in Fund Balances (99) (145,144) 123,801 (647,592) Fund Balances, Beginning of Year (16,232) 190,157 (21,779) 1,056,025 Prior Period Adjustments - - - - Fund Balances, End of Year $ (16,331) $ 45,013 $ 102,022 $ 408,433 87 Special Revenue ARC General Gas Tax Gas Tax Gas Tax Gas Tax STIP Operating Signalization 2106 2107 2107.5 2105 Augmentation $ 64,907 $ 2,020 $ 356 $ 48 $ 1 $ (93) $ - - - 65,718 112,199 4,000 87,668 - 32,004 48 - - - - - 96,911 2,068 66,074 112,247 4,001 87,575 - 94,135 - - - - - - 94,135 - - - - - - 2,776 2,068 66,074 112,247 4,001 87,575 - - - - - - - 49,576 - - (108,947) (126,053) (4,000) (49,576) - - - (108,947) (126,053) (4,000) (49,576) 49,576 2,776 2,068 (42,873) (13,806) 1 37,999 49,576 (26,913) 419,648 42,873 22,254 196 28,008 (49,576) $ (24,137) $ 421,716 $ - $ 8,448 $ 197 $ 66,007 $ - Continued 88 City of Ukiah Combining Statement of Revenues, Expenditures and Changes in Fund Balances Non-major Governmental Funds - Continued Year Ended June 30, 2015 Special Revenue CDBG HOME FEMA SB325 Grants Grants Grants Reimbursement REVENUES Interest, Rents and Concessions $ 1,975 $ (530) $ - $ - Intergovernmental 310,547 311,555 27,624 101,702 Charges for Services - - - - Miscellaneous - 21,546 - - Total Revenues 312,522 332,571 27,624 101,702 EXPENDITURES Current: General Government - - - - Public Safety - - - - Public Works - - - 101,712 Housing and Community Development 22,823 8,280 - - Parks and Recreation - - - - Capital Outlay - - - - Total Expenditures 22,823 8,280 - 101,712 Excess(Deficiency)of Revenues Over Expenditures 289,699 324,291 27,624 (10) OTHER FINANCING SOURCES(USES) Transfers In - - - - Transfers Out - - - - Total Other Financing Sources(Uses) - - - - Net Change in Fund Balances 289,699 324,291 27,624 (10) Fund Balances, Beginning of Year 175,770 6,938 (12,740) 108,535 Prior Period Adjustments 1,713,282 1,212,147 - - Fund Balances, End of Year $ 2,178,751 $ 1,543,376 $ 14,884 $ 108,525 89 Special Revenue Capital Projects LMIHF Special State Congestion Housing Equipment Project Capital STP Relief Museum Asset Reserve Reserve Improvement $ - $ 3,440 $ 1,972 $ 12,171 $ 13,490 $ 11,019 $ (316) - 149,828 - - - - - - - 36,883 - 78,652 - - - - 45,000 13,172 - - - - 153,268 83,855 25,343 92,142 11,019 (316) - - 9,819 - 3,370 - - - 128,409 - - - 96,310 - - - 391,141 - - - - - - - - 28,495 - 4,718 - 128,409 400,960 - 31,865 96,310 4,718 - 24,859 (317,105) 25,343 60,277 (85,291) (5,034) - - 461,800 - 7,000 - 51,638 - - - - (509,521) (87,107) - - - 461,800 - (502,521) (87,107) 51,638 - 24,859 144,695 25,343 (442,244) (172,398) 46,604 108,327 732,971 (168,137) 25,260 2,656,314 2,353,949 (46,604) - - - 4,160,099 - - - $ 108,327 $ 757,830 $ (23,442) $ 4,210,702 $ 2,214,070 $ 2,181,551 $ - Continued 90 City of Ukiah Combining Statement of Revenues, Expenditures and Changes in Fund Balances Non-major Governmental Funds - Continued Year Ended June 30, 2015 Capital Projects City Total Housing Bond Non-major Proceeds Funds REVENUES Interest, Rents and Concessions $ 1,098 $ 113,349 Intergovernmental - 2,865,380 Charges for Services - 150,196 Miscellaneous - 84,836 Total Revenues 1,098 3,213,761 EXPENDITURES Current: General Government - 13,189 Public Safety - 475,168 Public Works - 326,431 Housing and Community Development - 125,238 Parks and Recreation - 710,907 Capital Outlay - 1,427,814 Total Expenditures - 3,078,747 Excess(Deficiency)of Revenues Over Expenditures 1,098 135,014 OTHER FINANCING SOURCES(USES) Transfers In - 637,057 Transfers Out - (916,778) Total Other Financing Sources(Uses) - (279,721) Net Change in Fund Balances 1,098 (144,707) Fund Balances, Beginning of Year 2,744,309 10,153,454 Prior Period Adjustments - 7,085,528 Fund Balances, End of Year $ 2,745,407 $ 17,094,275 91 City of Ukiah Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - Park Development Special Revenue Fund Year Ended June 30, 2015 Variance with Final Budget Budgeted Amounts Actual Positive Original Final Amounts (Negative) REVENUES Interest, Rents and Concessions $ - $ - $ 102 $ 102 Total Revenues - - 102 102 EXPENDITURES Current: Parks and Recreation - - - - Total Expenditures - - - - Excess (Deficiency)of Revenues over Expenditures - - 102 102 OTHER FINANCING SOURCES (USES) Transfers In 91,843 91,843 - (91,843) Transfers Out - - (5,439) (5,439) Total Other Financing Sources (Uses) 91,843 91,843 (5,439) (97,282) Net Change in Fund Balance 91,843 91,843 (5,337) (97,180) Fund Balance, Beginning of Year 27,175 27,175 27,175 - Fund Balance, End of Year $ 119,018 $ 119,018 $ 21,838 $ (97,180) 92 City of Ukiah Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - Anton Stadium Special Revenue Fund Year Ended June 30, 2015 Variance with Final Budget Budgeted Amounts Actual Positive Original Final Amounts (Negative) REVENUES Interest, Rents and Concessions $ - $ - $ 196 $ 196 Intergovernmental 10,000 10,000 100,000 (90,000) Charges for Services 5,000 5,000 2,609 2,391 Total Revenues 15,000 15,000 102,805 87,805 EXPENDITURES Current: Parks and Recreation - - 2,842 (2,842) Capital Outlay 60,000 63,223 32,756 30,467 Total Expenditures 60,000 63,223 35,598 27,625 Excess (Deficiency)of Revenues over Expenditures (45,000) (48,223) 67,207 115,430 OTHER FINANCING SOURCES (USES) Transfers In - - 28,781 28,781 Transfers Out - - - - Total Other Financing Sources (Uses) - - 28,781 28,781 Net Change in Fund Balance (45,000) (48,223) 95,988 144,211 Fund Balance, Beginning of Year (60,105) (60,105) (60,105) - Fund Balance, End of Year $ (105,105) $ (108,328) $ 35,883 $ 144,211 93 City of Ukiah Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - Skate Park Special Revenue Fund Year Ended June 30, 2015 Variance with Final Budget Budgeted Amounts Actual Positive Original Final Amounts (Negative) REVENUES Interest, Rents and Concessions $ - $ - $ 52 $ 52 Miscellaneous - - 1,098 1,098 Total Revenues - - 1,150 1,150 EXPENDITURES Current: Parks and Recreation 12,860 12,860 2,843 10,017 Capital Outlay - - - - Total Expenditures 12,860 12,860 2,843 10,017 Excess (Deficiency)of Revenues over Expenditures (12,860) (12,860) (1,693) 11,167 OTHER FINANCING SOURCES (USES) Transfers In - - - - Transfers Out - - - - Total Other Financing Sources (Uses) - - - - Net Change in Fund Balance (12,860) (12,860) (1,693) 11,167 Fund Balance, Beginning of Year 12,759 12,759 12,759 - Fund Balance, End of Year $ (101) $ (101) $ 11,066 $ 11,167 94 City of Ukiah Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - Museum Grants Prop 84 Special Revenue Fund Year Ended June 30, 2015 Variance with Final Budget Budgeted Amounts Actual Positive Original Final Amounts (Negative) REVENUES Interest, Rents and Concessions $ - $ - $ (962) $ (962) Intergovernmental - - 445,905 445,905 Total Revenues - - 444,943 444,943 EXPENDITURES Current: Parks and Recreation - 655,250 306,064 349,186 Capital Outlay - - - - Total Expenditures - 655,250 306,064 349,186 Excess (Deficiency)of Revenues over Expenditures - (655,250) 138,879 794,129 OTHER FINANCING SOURCES (USES) Transfers In - - - - Transfers Out - - - - Total Other Financing Sources (Uses) - - - - Net Change in Fund Balance - (655,250) 138,879 794,129 Fund Balance, Beginning of Year (162,625) (162,625) (162,625) - Fund Balance, End of Year $ (162,625) $ (817,875) $ (23,746) $ 794,129 95 City of Ukiah Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - Asset Seizure Special Revenue Fund Year Ended June 30, 2015 Variance with Final Budget Budgeted Amounts Actual Positive Original Final Amounts (Negative) REVENUES Interest, Rents and Concessions $ - $ - $ 56 $ 56 Intergovernmental - - 189,939 189,939 Total Revenues - - 189,995 189,995 EXPENDITURES Current: Public Safety - 1,058 143,492 (142,434) Capital Outlay - - - - Total Expenditures - 1,058 143,492 (142,434) Excess (Deficiency)of Revenues over Expenditures - (1,058) 46,503 47,561 OTHER FINANCING SOURCES (USES) Transfers In - - - - Transfers Out - - - - Total Other Financing Sources (Uses) - - - - Net Change in Fund Balance - (1,058) 46,503 47,561 Fund Balance, Beginning of Year 87,277 87,277 87,277 - Fund Balance, End of Year $ 87,277 $ 86,219 $ 133,780 $ 47,561 96 City of Ukiah Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - Supplemental Law Enforcement Special Revenue Fund Year Ended June 30, 2015 Variance with Final Budget Budgeted Amounts Actual Positive Original Final Amounts (Negative) REVENUES Interest, Rents and Concessions $ - $ - $ (69) $ (69) Intergovernmental - - 112,763 112,763 Total Revenues - - 112,694 112,694 EXPENDITURES Current: Public Safety 154,975 154,975 176,172 (21,197) Capital Outlay - - - - Total Expenditures 154,975 154,975 176,172 (21,197) Excess (Deficiency)of Revenues over Expenditures (154,975) (154,975) (63,478) 91,497 OTHER FINANCING SOURCES (USES) Transfers In - - - - Transfers Out - - - - Total Other Financing Sources (Uses) - - - - Net Change in Fund Balance (154,975) (154,975) (63,478) 91,497 Fund Balance, Beginning of Year 56,047 56,047 56,047 - Fund Balance, End of Year $ (98,928) $ (98,928) $ (7,431) $ 91,497 97 City of Ukiah Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - Special Revenue Fund Year Ended June 30, 2015 Variance with Final Budget Budgeted Amounts Actual Positive Original Final Amounts (Negative) REVENUES Interest, Rents and Concessions $ - $ - $ 1,896 $ 1,896 Intergovernmental - - 712,357 712,357 Total Revenues - - 714,253 714,253 EXPENDITURES Current: Public Safety - - - - Capital Outlay 118,400 2,669,061 1,361,845 1,307,216 Total Expenditures 118,400 2,669,061 1,361,845 1,307,216 Excess (Deficiency)of Revenues over Expenditures (118,400) (2,669,061) (647,592) 2,021,469 OTHER FINANCING SOURCES (USES) Transfers In - - - - Transfers Out - - - - Total Other Financing Sources (Uses) - - - - Net Change in Fund Balance (118,400) (2,669,061) (647,592) 2,021,469 Fund Balance, Beginning of Year 1,056,025 1,056,025 1,056,025 - Fund Balance, End of Year $ 937,625 $(1,613,036) $ 408,433 $2,021,469 98 City of Ukiah Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - ARC General Operating Special Revenue Fund Year Ended June 30, 2015 Variance with Final Budget Budgeted Amounts Actual Positive Original Final Amounts (Negative) REVENUES Interest, Rents and Concessions $ 56,000 $ 56,000 $ 64,907 $ 8,907 Charges for Services 20,000 20,000 32,004 12,004 Total Revenues 76,000 76,000 96,911 20,911 EXPENDITURES Current: Housing and Community Development 71,048 77,561 94,135 (16,574) Capital Outlay - - - - Total Expenditures 71,048 77,561 94,135 (16,574) Excess (Deficiency)of Revenues over Expenditures 4,952 (1,561) 2,776 4,337 OTHER FINANCING SOURCES (USES) Transfers In - - - - Transfers Out - - - - Total Other Financing Sources (Uses) - - - - Net Change in Fund Balance 4,952 (1,561) 2,776 4,337 Fund Balance, Beginning of Year (26,913) (26,913) (26,913) - Fund Balance, End of Year $ (21,961) $ (28,474) $ (24,137) $ 4,337 99 City of Ukiah Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - CDBG Grants Special Revenue Fund Year Ended June 30, 2015 Variance with Final Budget Budgeted Amounts Actual Positive Original Final Amounts (Negative) REVENUES Interest, Rents and Concessions $ 2,350 $ 2,350 $ 1,975 $ (375) Intergovernmental 470,805 470,805 310,547 (160,258) Miscellaneous - - - - Total Revenues 473,155 473,155 312,522 (160,633) EXPENDITURES Current: Housing and Community Development 470,805 537,425 22,823 514,602 Capital Outlay - - - - Total Expenditures 470,805 537,425 22,823 514,602 Excess (Deficiency)of Revenues over Expenditures 2,350 (64,270) 289,699 353,969 OTHER FINANCING SOURCES (USES) Transfers In - - - - Transfers Out - - - - Total Other Financing Sources (Uses) - - - - Net Change in Fund Balance 2,350 (64,270) 289,699 353,969 Fund Balance, Beginning of Year 175,770 175,770 175,770 - Prior Period Adjustments - - 1,713,282 1,713,282 Fund Balance, End of Year $ 178,120 $ 111,500 $ 2,178,751 $2,067,251 100 City of Ukiah Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - HOME Grants Special Revenue Fund Year Ended June 30, 2015 Variance with Final Budget Budgeted Amounts Actual Positive Original Final Amounts (Negative) REVENUES Interest, Rents and Concessions $ - $ - $ (530) $ (530) Intergovernmental 26,799 26,799 311,555 284,756 Miscellaneous - - 21,546 21,546 Total Revenues 26,799 26,799 332,571 305,772 EXPENDITURES Current: Housing and Community Development 26,799 442,872 8,280 434,592 Capital Outlay - - - - Total Expenditures 26,799 442,872 8,280 434,592 Excess (Deficiency)of Revenues over Expenditures - (416,073) 324,291 740,364 OTHER FINANCING SOURCES (USES) Transfers In - - - - Transfers Out - - - - Total Other Financing Sources (Uses) - - - - Net Change in Fund Balance - (416,073) 324,291 740,364 Fund Balance, Beginning of Year 6,938 6,938 6,938 - Prior Period Adjustments - - 1,212,147 1,212,147 Fund Balance, End of Year $ 6,938 $ (409,135) $ 1,543,376 $ 1,952,511 101 City of Ukiah Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - SB 325 Reimbursement Special Revenue Fund Year Ended June 30, 2015 Variance with Final Budget Budgeted Amounts Actual Positive Original Final Amounts (Negative) REVENUES Interest, Rents and Concessions $ - $ - $ - $ - Intergovernmental - - 101,702 101,702 Total Revenues - - 101,702 101,702 EXPENDITURES Current: Public Works - 108,530 101,712 6,818 Capital Outlay - - - - Total Expenditures - 108,530 101,712 6,818 Excess (Deficiency)of Revenues over Expenditures - (108,530) (10) 108,520 OTHER FINANCING SOURCES (USES) Transfers In - - - - Transfers Out - - - - Total Other Financing Sources (Uses) - - - - Net Change in Fund Balance - (108,530) (10) 108,520 Fund Balance, Beginning of Year 108,535 108,535 108,535 - Fund Balance, End of Year $ 108,535 $ 5 $ 108,525 $ 108,520 102 City of Ukiah Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - Congestion Relief Special Revenue Fund Year Ended June 30, 2015 Variance with Final Budget Budgeted Amounts Actual Positive Original Final Amounts (Negative) REVENUES Interest, Rents and Concessions $ - $ - $ 3,440 $ 3,440 Intergovernmental - - 149,828 149,828 Total Revenues - - 153,268 153,268 EXPENDITURES Current: Public Works - 95,698 128,409 (32,711) Capital Outlay - - - - Total Expenditures - 95,698 128,409 (32,711) Excess (Deficiency)of Revenues over Expenditures - (95,698) 24,859 120,557 OTHER FINANCING SOURCES (USES) Transfers In - - - - Transfers Out - - - - Total Other Financing Sources (Uses) - - - - Net Change in Fund Balance - (95,698) 24,859 120,557 Fund Balance, Beginning of Year 732,971 732,971 732,971 - Fund Balance, End of Year $ 732,971 $ 637,273 $ 757,830 $ 120,557 103 City of Ukiah Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - Museum Special Revenue Fund Year Ended June 30, 2015 Variance with Final Budget Budgeted Amounts Actual Positive Original Final Amounts (Negative) REVENUES Interest, Rents and Concessions $ 3,500 $ 3,500 $ 1,972 $ (1,528) Charges for Services 92,000 92,000 36,883 (55,117) Miscellaneous - - 45,000 45,000 Total Revenues 95,500 95,500 83,855 (11,645) EXPENDITURES Current: General Government - - 9,819 (9,819) Housing and Community Development 325,144 359,463 391,141 (31,678) Capital Outlay - - - - Total Expenditures 325,144 359,463 400,960 (41,497) Excess (Deficiency)of Revenues over Expenditures (229,644) (263,963) (317,105) (53,142) OTHER FINANCING SOURCES (USES) Transfers In 83,000 83,000 461,800 378,800 Transfers Out - - - - Total Other Financing Sources (Uses) 83,000 83,000 461,800 378,800 Net Change in Fund Balance (146,644) (180,963) 144,695 325,658 Fund Balance, Beginning of Year (168,137) (168,137) (168,137) - Fund Balance, End of Year $ (314,781) $ (349,100) $ (23,442) $ 325,658 104 City of Ukiah Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - Equipment Reserve Capital Projects Fund Year Ended June 30, 2015 Variance with Final Budget Budgeted Amounts Actual Positive Original Final Amounts (Negative) REVENUES Interest, Rents and Concessions $ - $ - $ 13,490 $ 13,490 Charges for Services - - 78,652 78,652 Miscellaneous - - - - Total Revenues - - 92,142 92,142 EXPENDITURES Current: General Government 11,299 482,331 3,370 478,961 Capital Outlay - - 28,495 (28,495) Total Expenditures 11,299 482,331 31,865 450,466 Excess (Deficiency)of Revenues over Expenditures (11,299) (482,331) 60,277 542,608 OTHER FINANCING SOURCES (USES) Transfers In 57,992 57,992 7,000 (50,992) Transfers Out - (69,521) (509,521) (440,000) Total Other Financing Sources (Uses) 57,992 (11,529) (502,521) (490,992) Net Change in Fund Balance 46,693 (493,860) (442,244) 51,616 Fund Balance, Beginning of Year 2,656,314 2,656,314 2,656,314 - Fund Balance, End of Year $ 2,703,007 $ 2,162,454 $ 2,214,070 $ 51,616 105 City of Ukiah Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - Special Project Reserve Capital Projects Fund Year Ended June 30, 2015 Variance with Final Budget Budgeted Amounts Actual Positive Original Final Amounts (Negative) REVENUES Interest, Rents and Concessions $ - $ - $ 11,019 $ 11,019 Charges for Services - - - - Miscellaneous - - - - Total Revenues - - 11,019 11,019 EXPENDITURES Current: Public Works 874,000 910,959 96,310 814,649 Capital Outlay 89,000 89,000 - 89,000 Total Expenditures 963,000 999,959 96,310 903,649 Excess (Deficiency)of Revenues over Expenditures (963,000) (999,959) (85,291) 914,668 OTHER FINANCING SOURCES (USES) Transfers In 863,000 863,000 - (863,000) Transfers Out - - (87,107) (87,107) Total Other Financing Sources (Uses) 863,000 863,000 (87,107) (950,107) Net Change in Fund Balance (100,000) (136,959) (172,398) (35,439) Fund Balance, Beginning of Year 2,353,949 2,353,949 2,353,949 - Fund Balance, End of Year $ 2,253,949 $ 2,216,990 $ 2,181,551 $ (35,439) 106 City of Ukiah Schedule of Revenues, Expenditures and Changes in Fund Balances Budget and Actual - Capital Improvement Capital Projects Fund Year Ended June 30, 2015 Variance with Final Budget Budgeted Amounts Actual Positive Original Final Amounts (Negative) REVENUES Interest, Rents and Concessions $ - $ - $ (316) $ (316) Charges for Services - - - - Miscellaneous - - - - Total Revenues - - (316) (316) EXPENDITURES Current: Public Works - - - - Capital Outlay - 8,619 4,718 3,901 Total Expenditures - 8,619 4,718 3,901 Excess (Deficiency)of Revenues over Expenditures - (8,619) (5,034) 3,585 OTHER FINANCING SOURCES (USES) Transfers In - - 51,638 51,638 Transfers Out - - - - Total Other Financing Sources (Uses) - - 51,638 51,638 Net Change in Fund Balance - (8,619) 46,604 55,223 Fund Balance, Beginning of Year (46,604) (46,604) (46,604) - Fund Balance, End of Year $ (46,604) $ (55,223) $ - $ 55,223 107 THIS PAGE INTENTIONALLY LEFT BLANK City of Ukiah Combining Statement of Net Position Non-major Enterprise Funds June 30, 2015 Parking Street Conference District Lighting Airport Center ASSETS Current Assets: Cash and Investments $ 87,162 $ 416,810 $ 168,311 $ 10,948 Receivables: Accounts(Net) 6,020 18,732 57,746 9,791 Notes-current portion - - - - Refundable Deposits - - 800 - Total Current Assets 93,182 435,542 226,857 20,739 Noncurrent Assets: Capital Assets: Land 183,871 - 271,957 372,750 Land Improvements - - 1,290,900 - Infrastructure Systems 77,682 - 1,055,148 - Buildings and Improvements - - 542,677 2,294,473 Rolling Equipment 33,043 - 262,330 - Machinery and Equipment - - 29,017 53,094 Construction in Progress - - 899,731 - Less:Accumulated Depreciation (42,058) - (2,278,750) (1,038,463) Total Noncurrent Assets 252,538 - 2,073,010 1,681,854 Total Assets 345,720 435,542 2,299,867 1,702,593 LIABILITIES Current Liabilities: Accounts Payable 1,823 24,481 122,199 9,820 Accrued Salaries and Benefits - 1,285 10,429 4,572 Due to Other Funds - - - - Customer Deposits - - 5,013 2,162 Interest Payable - - - - Total Current Liabilities 1,823 25,766 137,641 16,554 Noncurrent Liabilities: Compensated Absences - 3,323 14,483 6,361 Advances from Other Funds - - - - Total Current Liabilities - 3,323 14,483 6,361 Total Liabilities 1,823 29,089 152,124 22,915 NET POSITION Net Investment in Capital Assets 252,538 - 2,073,010 1,681,854 Unrestricted 91,359 406,453 74,733 (2,176) Total Net Position $ 343,897 $ 406,453 $ 2,147,743 $ 1,679,678 108 Golf Course Totals $ - $ 683,231 6,838 99,127 42,500 42,500 800 49,338 825,658 1,001,350 1,829,928 308,753 1,599,653 178,259 1,311,089 105,992 2,943,142 28,006 323,379 30,390 112,501 899,731 (624,825) (3,984,096) 1,027,925 5,035,327 1,077,263 5,860,985 330 158,653 893 17,179 302,489 302,489 7,175 2,390 2,390 306,102 487,886 6,880 31,047 655,798 655,798 662,678 686,845 968,780 1,174,731 1,027,925 5,035,327 (919,442) (349,073) $ 108,483 $ 4,686,254 109 City of Ukiah Combining Statement of Revenues, Expenses, and Changes in Net Position Non-major Enterprise Funds Year Ended June 30, 2015 Parking Street Conference District Lighting Airport Center OPERATING REVENUES Charges for Services $ 55,344 $ 185,679 $ 22,439 $ - Sales of Fuel - - 1,051,315 - Facility Rents - - 267,809 324,162 Miscellaneous 36,100 - 7,124 18,226 Total Operating Revenues 91,444 185,679 1,348,687 342,388 OPERATING EXPENSES Maintenance and Operations - 201,337 238,350 165,229 General and Administration 132,992 56,370 340,214 165,956 Fuel - - 818,266 - Depreciation 5,325 - 69,286 46,308 Total Operating Expenses 138,317 257,707 1,466,116 377,493 Operating Income(Loss) (46,873) (72,028) (117,429) (35,105) NONOPERATING REVENUES (EXPENSES) Property Taxes 11,722 - - - Loss on Disposal of Property - - (2,009) - Interest and Investment Revenue 507 2,169 25,781 67 Total Nonoperating Revenues(Expenses) 12,229 2,169 23,772 67 Income(Loss) Before Capital Contributions and Operating Transfers (34,644) (69,859) (93,657) (35,038) Capital Contributions - - 25,175 - Change in Net Position (34,644) (69,859) (68,482) (35,038) Net Position-Beginning of Year 378,541 476,312 2,216,225 1,714,716 Net Position-End of Year $ 343,897 $ 406,453 $ 2,147,743 $ 1,679,678 110 Golf Course Totals $ 10,422 $ 273,884 1,051,315 69,457 661,428 5,742 67,192 85,621 2,053,819 11,144 616,060 34,327 729,859 818,266 2,236 123,155 47,707 2,287,340 37,914 (233,521) 11,722 (2,009) 28,524 38,237 37,914 (195,284) 25,175 37,914 (170,109) 70,569 4,856,363 $ 108,483 $ 4,686,254 111 City of Ukiah Combining Statement of Cash Flows Non-major Enterprise Funds Year Ended June 30, 2015 Parking Street District Lighting Airport CASH FLOWS FROM OPERATING ACTIVITIES Receipts from Customers $ 96,033 $ 189,117 $ 1,565,974 Payments to Employees for Services - (56,301) (337,939) Payments to Suppliers for Goods and Services (133,978) (189,109) (956,350) Net Cash Provided (Used) by Operating Activities (37,945) (56,293) 271,685 CASH FLOWS FROM NONCAPITAL AND RELATED FINANCING ACTIVITIES Cash Paid to Other Funds - - (142,364) Property Taxes Received 11,722 - - Payments Received on Long-term Note - -Net Cash Provided (Used) by Noncapital and Related Financing Activities 11,722 - (142,364) CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Capital Grants - - 49,445 Proceeds from Sale of Capital Assets - - 5,110 Acquisition and Construction of Capital Assets - - (41,346) Net Cash Provided (Used) by Capital and Related Financing Activities - - 13,209 CASH FLOWS FROM INVESTING ACTIVITIES Interest Received 755 3,220 25,781 Net Cash Provided (Used) by Investing Activities 755 3,220 25,781 Net Increase(Decrease) in Cash and Cash Equivalents (25,468) (53,073) 168,311 Cash and Cash Equivalents, Beginning of the Year 112,630 469,883 - Cash and Cash Equivalents, End of the Year $ 87,162 $ 416,810 $ 168,311 Reconciliation of Operating Income (Loss)to Net Cash Provided (Used) by Operating Activities: Operating Income (Loss) $ (46,873) $ (72,028) $ (117,429) Adjustments to Reconcile Operating Income (Loss)to Net Cash Provided (Used)by Operating Activities: Depreciation 5,325 - 69,286 Changes in Operating Assets and Liabilities: Decrease (Increase) in Accounts Receivable 4,589 3,438 217,674 Increase(Decrease) in Accounts Payable (986) 12,228 100,266 Increase(Decrease)in Accrued Salaries and Benefits - (353) 2,921 Increase(Decrease)in Compensated Absences - 422 (646) Increase(Decrease) in Deposits Payable - - (387) TOTAL CASH PROVIDED (USED) BY OPERATING ACTIVITIES $ (37,945) $ (56,293) $ 271,685 112 Conference Golf Center Course Totals $ 347,990 $ 117,605 $ 2,316,719 (165,357) (37,067) (596,664) (166,390) (14,325) (1,460,152) 16,243 66,213 259,903 (5,362) (72,213) (219,939) 11,722 - 6,000 6,000 (5,362) (66,213) (202,217) - - 49,445 - - 5,110 - - (41,346) - - 13,209 67 - 29,823 67 - 29,823 10,948 - 100,718 - - 582,513 $ 10,948 $ - $ 683,231 $ (35,105) $ 37,914 $ (233,521) 46,308 2,236 123,155 5,602 31,984 263,287 (1,161) (3,181) 107,166 (161) (1,275) 1,132 760 (1,465) (929) (387) $ 16,243 $ 66,213 $ 259,903 113 City of Ukiah Combining Statement of Net Position Internal Service Funds June 30, 2015 Public Safety Billing and Garage Dispatch Purchasing Collection ASSETS Current Assets: Cash and Investments $ 106,984 $ 340,486 $ 51,765 $ 470,070 Receivables: Accounts(net) - - - 21 Refundable Deposits 760 - - - Total Current Assets 107,744 340,486 51,765 470,091 Noncurrent Assets: Advances to Other Funds - - - - Capital Assets: Buildings and Improvements 327,113 - - - Rolling Equipment 43,649 - 4,769 - Machinery and Equipment 33,869 367,702 - 45,525 Less:Accumulated Depreciation (185,052) (275,760) (4,769) (34,559) Total Noncurrent Assets 219,579 91,942 - 10,966 Total Assets 327,323 432,428 51,765 481,057 LIABILITIES Current Liabilities: Accounts Payable 28,533 31,138 632 11,147 Accrued Salaries and Benefits 8,751 25,657 5,231 8,730 Total Current Liabilities 37,284 56,795 5,863 19,877 Noncurrent Liabilities: Compensated Absences 27,586 53,177 15,526 28,030 Total Noncurrent Liabilities 27,586 53,177 15,526 28,030 Total Liabilities 64,870 109,972 21,389 47,907 NET POSITION Net Investment in Capital Assets 219,579 91,942 - 10,966 Unrestricted 42,874 230,514 30,376 422,184 Total Net Position $ 262,453 $ 322,456 $ 30,376 $ 433,150 114 Workers' Compensation Liability Insurance Insurance Totals $ 812,831 $ 417,161 $ 2,199,297 16,296 - 16,317 - - 760 829,127 417,161 2,216,374 - 930,203 930,203 - - 327,113 - - 48,418 - - 447,096 - - (500,140) - 930,203 1,252,690 829,127 1,347,364 3,469,064 - - 71,450 - - 48,369 - - 119,819 - - 124,319 - - 124,319 - - 244,138 322,487 829,127 1,347,364 2,902,439 $ 829,127 $ 1,347,364 $ 3,224,926 115 City of Ukiah Combining Statement of Revenues, Expenses, and Changes in Net Position Internal Service Funds Year Ended June 30, 2015 Public Safety Billing and Garage Dispatch Purchasing Collection OPERATING REVENUES Charges for Services $ 439,835 $ 1,148,811 $ 229,964 $ 530,307 Miscellaneous 802 - 1,208 - Total Operating Revenues 440,637 1,148,811 231,172 530,307 OPERATING EXPENSES Maintenance and Operations 89,565 99,606 29,252 115,552 General and Administration 315,465 1,014,807 200,854 408,934 Insurance Premiums - - - - Depreciation 11,531 22,871 - 3,922 Total Operating Expenses 416,561 1,137,284 230,106 528,408 Operating Income(Loss) 24,076 11,527 1,066 1,899 NONOPERATING REVENUES(EXPENSES) Interest and Investment Income 491 287 240 2,501 Total Nonoperating Revenues(Expenses) 491 287 240 2,501 Income(Loss)Before Capital Contributions and Operating Transfers 24,567 11,814 1,306 4,400 Transfers In - 36,370 - - Transfers Out - (7,000) - - Change in Net Position 24,567 41,184 1,306 4,400 Net Position-Beginning of Year 237,886 281,272 29,070 428,750 Prior Period Adjustment - - - - Net Position-End of Year $ 262,453 $ 322,456 $ 30,376 $ 433,150 116 Workers' Compensation Liability Insurance Insurance Totals $ 759,300 $ 663,582 $ 3,771,799 - - 2,010 759,300 663,582 3,773,809 - - 333,975 - - 1,940,060 688,846 530,748 1,219,594 - - 38,324 688,846 530,748 3,531,953 70,454 132,834 241,856 - - 3,519 - - 3,519 70,454 132,834 245,375 - - 36,370 - - (7,000) 70,454 132,834 274,745 410,036 1,214,530 2,601,544 348,637 - 348,637 $ 829,127 $ 1,347,364 $ 3,224,926 117 City of Ukiah Combining Statement of Cash Flows Internal Service Funds Year Ended June 30, 2015 Public Safety Garage Dispatch Purchasing CASH FLOWS FROM OPERATING ACTIVITIES Receipts from Interfund Charges $ 442,102 $ 1,148,811 $ 231,219 Payments to Employees for Services (305,767) (843,570) (192,874) Payments to Suppliers for Goods and Services (72,415) (280,161) (35,147) Net Cash Provided(Used)by Operating Activities 63,920 25,080 3,198 CASH FLOWS FROM NONCAPITAL AND RELATED FINANCING ACTIVITIES Cash Received from Other Funds - 36,370 - Cash Paid to Other Funds - (7,000) Net Cash Provided(Used)by Noncapital and Related Financing Activities - 29,370 - CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Acquisition and Construction of Capital Assets - -Net Cash Provided(Used)by Capital and Related Financing Activities - - - CASH FLOWS FROM INVESTING ACTIVITIES Interest Received 610 950 355 Net Cash Provided(Used)by Investing Activities 610 950 355 Net Increase(Decrease)in Cash and Cash Equivalents 64,530 55,400 3,553 Cash and Cash Equivalents, Beginning of the Year 42,454 285,086 48,212 Cash and Cash Equivalents, End of the Year $ 106,984 $ 340,486 $ 51,765 Reconciliation of Operating Income(Loss)to Net Cash Provided(Used)by Operating Activities: Operating Income(Loss) $ 24,076 $ 11,527 $ 1,066 Adjustments to Reconcile Operating Income(Loss)to Net Cash Provided(Used)by Operating Activities: Depreciation 11,531 22,871 - Changes in Operating Assets and Liabilities: Decrease(Increase)in Accounts Receivable 1,465 - 47 Increase(Decrease)in Accounts Payable 24,808 (17,528) 632 Increase(Decrease)in Accrued Salaries and Benefits 1,228 2,318 643 Increase(Decrease)in Compensated Absences Payable 812 5,892 810 TOTAL CASH PROVIDED(USED) BY OPERATING ACTIVITIES $ 63,920 $ 25,080 $ 3,198 118 Workers' Billing and Compensation Liability Collection Insurance Insurance Totals $ 530,286 $ 758,425 $ 663,582 $ 3,774,425 (330,536) - - (1,672,747) (194,162) (688,846) (530,748) (1,801,479) 5,588 69,579 132,834 300,199 - - - 36,370 - - - (7,000) - - - 29,370 3,712 - - 5,627 3,712 - - 5,627 9,300 69,579 132,834 335,196 460,770 743,252 284,327 1,864,101 $ 470,070 $ 812,831 $ 417,161 $ 2,199,297 $ 1,899 $ 70,454 $ 132,834 $ 241,856 3,922 - - 38,324 (21) (875) - 616 3,750 - - 11,662 (2,895) - - 1,294 (1,067) - - 6,447 $ 5,588 $ 69,579 $ 132,834 $ 300,199 119 City of Ukiah Combining Balance Sheet All Agency Funds June 30, 2015 Ukiah Valley Downtown Sanitation Business Payroll District Improvement Revolving ASSETS Cash and Investments $ 5,240,533 $ 5,545 $ 186,031 Receivables: Accounts 775,385 - - Interest Receivable 11,446 - - Total Assets $ 6,027,364 $ 5,545 $ 186,031 LIABILITIES Accounts Payable $ - $ 5,545 $ 186,031 Customer Deposits - - - Due to Other Agencies 6,027,364 - - Total Liabilities $ 6,027,364 $ 5,545 $ 186,031 120 Russian Special Garbage River Total Deposit Billing Watershed Agency $ 494,971 $ 636,164 $ 194,540 $ 6,757,784 6,761 31,982 - 814,128 - - 11,446 $ 501,732 $ 668,146 $ 194,540 $ 7,583,358 $ 3,652 $ 23,062 $ 81,432 $ 299,722 498,080 - - 498,080 - 645,084 113,108 6,785,556 $ 501,732 $ 668,146 $ 194,540 $ 7,583,358 121 City of Ukiah Combining Statement of Changes in Fiduciary Assets and Liabilities All Agency Funds For the Year Ended June 30, 2015 Balance Balance July 1, 2014 Additions Deductions June 30, 2015 Ukiah Valley Sanitation District Assets: Cash and Investments $ 4,589,293 $ 5,695,187 $ 5,043,947 $ 5,240,533 Receivables: Accounts 663,773 3,312,670 3,201,058 775,385 Interest Receivable - 11,446 - 11,446 Total Assets $ 5,253,066 $ 9,019,303 $ 8,245,005 $ 6,027,364 Liabilities: Accounts Payable $ 522,163 $ - $ 522,163 $ - Due to Other Agencies 4,730,903 9,019,303 7,722,842 6,027,364 Total Liabilities $ 5,253,066 $ 9,019,303 $ 8,245,005 $ 6,027,364 Downtown Business Improvement Assets: Cash and Investments $ 503 $ 19,779 $ 14,737 $ 5,545 Receivables: Accounts 829 - 829 - Total Assets $ 1,332 $ 19,779 $ 15,566 $ 5,545 Liabilities: Accounts Payable $ 1,332 $ 19,779 $ 15,566 $ 5,545 Total Liabilities $ 1,332 $ 19,779 $ 15,566 $ 5,545 Payroll Revolving Assets: Cash and Investments $ 201,752 $ 9,696,678 $ 9,712,399 $ 186,031 Receivables: Accounts 202 277,164 277,366 - Total Assets $ 201,954 $ 9,973,842 $ 9,989,765 $ 186,031 Liabilities: Accounts Payable $ 201,954 $ 12,716,243 $ 12,732,166 $ 186,031 Total Liabilities $ 201,954 $ 12,716,243 $ 12,732,166 $ 186,031 Continued 122 City of Ukiah Combining Statement of Changes in Fiduciary Assets and Liabilities All Agency Funds - Continued For the Year Ended June 30, 2015 Balance Balance July 1, 2014 Additions Deductions June 30, 2015 Special Deposit Assets: Cash and Investments $ 866,727 $ 31,269,503 $ 31,641,259 $ 494,971 Receivables: Accounts 15,320 31,094,798 31,103,357 6,761 Total Assets $ 882,047 $ 62,364,301 $ 62,744,616 $ 501,732 Liabilities: Accounts Payable $ 22,832 $ 244,588 $ 263,768 $ 3,652 Customer Deposits 859,215 501,802 862,937 498,080 Total Liabilities $ 882,047 $ 746,390 $ 1,126,705 $ 501,732 Garbage Billing Assets: Cash and Investments $ 684,561 $ 1,047,454 $ 1,095,851 $ 636,164 Receivables: Accounts - 82,751 50,769 31,982 Total Assets $ 684,561 $ 1,130,205 $ 1,146,620 $ 668,146 Liabilities: Accounts Payable $ 51,057 $ 345,823 $ 373,818 $ 23,062 Due to Other Agencies 633,504 784,382 772,802 645,084 Total Liabilities $ 684,561 $ 1,130,205 $ 1,146,620 $ 668,146 Russian River Watershed Assets: Cash and Investments $ 140,322 $ 339,789 $ 285,571 $ 194,540 Receivables: Accounts 313 438,574 438,887 - Total Assets $ 140,635 $ 778,363 $ 724,458 $ 194,540 Liabilities: Accounts Payable $ 26,021 $ 340,803 $ 285,392 $ 81,432 Due to Other Agencies 114,614 437,560 439,066 113,108 Total Liabilities $ 140,635 $ 778,363 $ 724,458 $ 194,540 Continued 123 City of Ukiah Combining Statement of Changes in Fiduciary Assets and Liabilities All Agency Funds - Continued For the Year Ended June 30, 2015 Balance Balance July 1, 2014 Additions Deductions June 30, 2015 Totals -All Agency Funds Assets: Cash and Investments $ 6,483,158 $ 48,068,390 $ 47,793,764 $ 6,757,784 Receivables: Accounts 680,437 35,205,957 35,072,266 814,128 Interest Receivable - 11,446 - 11,446 Total Assets $ 7,163,595 $ 83,285,793 $ 82,866,030 $ 7,583,358 Liabilities: Accounts Payable $ 825,359 $ 13,667,236 $ 14,192,873 $ 299,722 Customer Deposts 859,215 501,802 862,937 498,080 Due to Other Agencies 5,479,021 10,241,245 8,934,710 6,785,556 Total Liabilities $ 7,163,595 $ 24,410,283 $ 23,990,520 $ 7,583,358 124 Statistical Section This part of the City of Ukiah's comprehensive annual financial report presents detailed information as a context for understanding what the information in the financial statements, note disclosures, and required supplementary information says about the government's overall financial health. pO/Oam i lmodrjoNUuD /U ROOit I City of Ukiah Ilir „,,,,,, oriimii/JJliii0000000000000000ioiiii000iii0000000000000000000000i0000000000000000i, Table 1 City of Ukiah Net Position by Component(Accrual Basis of Accounting) Last 10 Fiscal Years Fiscal Year As of June 30 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Governmental Activities Net investment in capital assets $ 9,312,036 $ 21,865,791 $ 21,427,557 $ 22,328,676 $ 31,547,564 $ 17,407,569 $ 26,649,167 $ 27,304,019 $ 27,139,213 $ 27,624,813 Restricted 5,850,088 7,605,826 7,078,491 7,107,257 7,574,594 17,276,255 3,086,157 3,025,432 6,021,075 12,931,066 Unrestricted 10,631,881 13,735,320 19,470,248 22,069,011 7,547,784 14,030,594 17,420,652 15,461,713 12,110,479 (20,456,125) Total governmental activities net position $ 25,794,005 $ 43,206,937 $ 47,976,296 $ 51,504,944 $ 46,669,942 $ 48,714,418 $ 47,155,976 $ 45,791,164 $ 45,270,767 $ 20,099,754 Business-type Activities Net investment in capital assets $ 5,983,855 $ 24,173,407 $ 28,606,388 $ 22,508,736 $ 33,203,171 $ 40,266,700 $ 48,101,086 $ 44,514,348 $ 46,693,900 $ 50,088,246 Restricted 1,037,126 2,015,181 2,003,618 1,999,495 2,006,773 2,172,384 4,128,472 2,027,529 2,072,014 2,539,888 Unrestricted 44,611,585 38,754,350 40,386,700 46,697,741 40,762,605 33,817,844 28,366,417 32,460,639 31,604,793 26,233,414 Total business-type activities net position $ 51,632,566 $ 64,942,938 $ 70,996,706 $ 71,205,972 $ 75,972,549 $ 76,256,928 $ 80,595,975 $ 79,002,516 $ 80,370,707 $ 78,861,548 Primary government Net investment in capital assets $ 15,295,891 $ 46,039,198 $ 50,033,945 $ 44,837,412 $ 64,750,735 $ 57,674,269 $ 74,750,253 $ 71,818,367 $ 73,833,113 $ 77,713,059 Restricted 6,887,214 9,621,007 9,082,109 9,106,752 9,581,367 19,448,639 7,214,629 5,052,961 8,093,089 15,470,954 N Unrestricted 55,243,466 52,489,670 59,856,948 68,766,752 48,310,389 47,848,438 45,787,069 47,922,352 43,715,272 5,777,289 01 Total primary government $ 77,426,571 $ 108,149,875 $ 118,973,002 $ 122,710,916 $ 122,642,491 $ 124,971,346 $ 127,751,951 $ 124,793,680 $ 125,641,474 $ 98,961,302 Source:Audited Financial Statements-Statement of Net Position Table 2 City of Ukiah Changes in Net Position Last 10 Fiscal Years (accrual basis of accounting) Fiscal Year For Fiscal Year Ended June 30 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Mpises Governmental Activities: General government $ 2,255,304 $ 2,905,386 $ 3,411,371 $ 2,908,643 $ 2,837,619 $ 2,479,770 $ 2,570,568 $ 2,956,583 $ 3,715,968 $ 772,772 Public safety 7,034,888 8,090,623 8,640,259 9,233,988 9,181,714 9,595,075 9,827,504 10,514,943 9,867,900 10,563,479 Public works 1,891,584 3,004,298 3,273,011 2,002,957 1,577,833 3,097,652 2,206,556 2,109,273 2,290,261 2,847,800 Housing and community development 1,065,156 1,823,274 2,037,947 2,525,679 10,308,280 1 3,598,630 1,223,579 1,254,265 832,020 348,477 Parks and recreation 1,734,575 2,044,667 2,066,409 2,392,889 1,985,137 2,466,386 2,262,816 2,481,572 2,540,689 2,829,367 Interest on long-term debt 456,596 438,919 365,021 333,081 317,152 451,141 420,132 - - - Total govermental activities expenses 14,438,103 18,307,167 19,794,018 19,397,237 26,207,735 21,688,654 18,511,155 19,316,636 19,246,838 17,361,895 Business-Type Activities: Electric 13,299,458 18,638,548 14,065,295 16,739,318 14,900,706 12,859,394 13,980,276 14,483,083 14,554,884 16,140,229 Water 2,701,788 3,093,685 3,549,376 3,850,248 3,629,692 3,289,935 3,414,760 3,651,349 3,717,064 3,783,257 Wastewater 3,082,231 2,956,066 3,579,514 3,755,359 3,301,200 8,329,472 8,243,340 8,637,591 8,118,315 8,229,553 Disposal site 599,306 597,001 428,253 430,643 381,384 196,168 340,324 413,657 573,478 5,950,554 Nonmajor activities 2,540,337 2,822,013 3,052,273 2,920,083 2,636,680 2,756,727 2,980,963 2,648,970 2,196,295 2,287,340 Total business-type expenses 22,223,120 28,107,313 24,674,711 27,695,651 24,849,662 27,431,696 28,959,663 29,834,650 29,160,036 36,390,933 Total Expenses $ 36,661,223 $ 46,414,480 $ 44,468,729 $ 47,092,888 $ 51,057,397 $ 49,120,350 $ 47,470,818 $ 49,151,286 $ 48,406,874 $ 53,752,828 NProgram Revenues 0) Governmental Activities: Charges for services: General government $ 1,392,245 $ 1,646,230 $ 1,690,431 $ 1,410,045 $ 1,642,298 $ 1,843,825 $ 1,630,601 $ 1,005,296 $ 1,255,815 $ 288,049 Public safety 1,004,252 880,847 953,588 1,099,193 1,111,741 1,092,577 1,080,981 1,224,421 851,328 221,156 Public works 344,892 612,019 1,300,523 1,000,841 584,329 587,676 554,639 368,895 682,559 215,615 Housing and community development 370,941 568,782 967,723 990,501 326,202 210,910 211,904 456,294 197,003 Parks and recreation 439,080 430,863 588,767 588,419 632,037 751,854 716,363 1,072,615 749,548 756,906 Operating grants and contributions 734,231 1,498,513 326,298 447,551 1,011,588 1,320,581 1,062,183 1,237,955 1,097,599 1,471,799 Capital grants and contributions 287,393 1,964,588 1,910,704 657,583 2,720,942 2,430,383 3,098,450 250,992 483,992 889,024 Total govermental activities 4,573,034 7,601,842 7,738,034 6,194,133 8,029,137 8,237,806 8,355,121 5,616,468 5,317,844 3,842,549 Business-Type Activities: Charges for services: Electric 15,318,680 15,437,412 15,988,323 15,259,236 15,148,212 15,314,426 16,157,282 15,140,175 14,993,910 15,243,471 Water 2,314,645 2,645,216 2,919,950 2,866,811 2,698,212 4,039,757 4,935,691 5,813,699 6,006,675 5,579,127 Wastewater 4,065,442 5,320,114 6,243,311 7,008,738 7,419,735 6,423,276 9,786,375 6,213,481 8,832,757 9,264,399 Disposal site 66,341 93,636 66,597 67,297 66,947 108,401 127,228 129,321 132,287 125,963 Nonmajor activities 2,155,035 2,681,329 2,857,667 2,866,554 2,446,397 2,508,685 2,905,410 2,467,226 1,965,547 2,053,819 Operating grants and contributions 19,926 20,451 19,905 19,920 20,155 10,359 10,660 40,717 57,271 Capital grants and contributions 769,167 746,011 822,113 684,170 1,737,550 - - - - 25,175 Total business-type activities 24,709,236 26,944,169 28,917,866 28,772,726 29,537,208 28,404,904 33,922,646 29,804,619 31,988,447 32,291,954 Total Program Revenues $ 29,282,270 $ 34,546,011 $ 36,655,900 $ 34,966,859 $ 37,566,345 $ 36,642,710 $ 42,277,767 $ 35,421,087 $ 37,306,291 $ 36,134,503 Net(Expense)IRevenue: Govermental activities $ (9,865,069) $ (10,705,325) $ (12,055,984) $ (13,203,104) $ (18,178,598) $ (13,450,848) $ (10,156,034) $ (13,700,168) $ (13,928,994) $(13,519,346) Business-type activities 2,486,116 (1,163,144) 4,243,155 1,077,075 4,687,546 973,208 4,962,983 (30,031) 2,828,411 (4,098,979) Total Net Expense $ (7,378,953) $ (11,868,469) $ (7,812,829) $ (12,126,029) $ (13,491,052) $ (12,477,640) $ (5,193,051) $ (13,730,199) $ (11,100,583) $(17,618,325) Table 2 City of Ukiah Changes in Net Position(continued) Last 10 Fiscal Years (accrual basis of accounting) Fiscal Year For Fiscal Year Ended June 30 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 General Revenues Governmental Activities: Property taxes $ 4,202,837 $ 5,105,884 $ 5,365,559 $ 5,741,393 $ 5,106,817 $ 4,426,250 $ 3,182,981 $ 1,484,934 $ 1,251,189 $ 3,729,370 Sales taxes 5,557,289 6,894,257 7,154,547 6,439,622 5,776,015 6,951,957 6,518,506 6,901,284 7,134,537 5,976,938 Transient occupancy taxes 489,659 604,080 753,715 710,053 661,149 691,627 775,547 828,000 959,570 1,061,823 Vehicle in-lieu taxes 1,009,912 1,187,612 1,228,550 1,266,285 1,295,970 1,311,862 1,238,660 1,229,156 1,237,181 Other taxes 929,154 928,336 927,083 910,424 936,854 891,717 917,930 929,173 916,007 2,281,810 Interest and investmentearnings 369,480 495,784 450,344 398,868 300,784 173,255 175,318 91,117 93,521 336,581 Transfers 1,073,585 737,079 945,545 1,265,107 1,012,185 1,408,163 1,065,910 871,692 1,816,592 - Total general revenues,transfers and special items 13,631,916 15,953,032 16,825,343 16,731,752 15,089,774 15,854,831 13,874,852 12,335,356 13,408,597 13,386,522 Business-Type Activities: Interest and investment earnings 1,504,868 2,447,206 2,756,158 2,297,298 1,091,216 719,334 441,974 200,899 356,372 466,929 Special item:Transfer to other agency - - - (1,900,000) - - - - - Transfersln/(Out) (1,073,585) (737,079) (945,545) (1,265,107) (1,012,185) (1,408,163) (1,065,910) (584,482) (1,816,592) Total business-type activities 431,283 1,710,127 1,810,613 (867,809) 79,031 (688,829) (623,936) (383,583) (1,460,220) 466,929 Total Primary Government $ 14,063,199 $ 17,663,159 $ 18,635,956 $ 15,863,943 $ 15,168,805 $ 15,166,002 $ 13,250,916 $ 11,951,773 $ 11,948,377 $ 13,853,451 NExtraordinary items V Govermental activities $ - $ - $ - $ - $ (1,746,178)' $ (359,507)' $ (5,277,260)° $ - $ - $ - Business-type activities - - - - - - - - - - Total Extraordinary Items $ - $ - $ - $ - $ (1,746,178) $ (359,507) $ (5,277,260) $ - $ - $ - Accounting Change-Acccumulative Effect Govermental activities $ - $ 12,165,225 $ - $ - $ - $ - $ - $ - $ - $ - Business-type activities - 12,763,389 - - - - - (1,179,845)' - - Total Extraordinary Items $ - $ 24,928,614 ' $ - $ - $ - $ - $ - $ (1,179,845) $ - $ - Change in Net Position Govermental activities $ 3,766,847 $ 17,412,932 $ 4,769,359 $ 3,528,648 $ (4,835,002) $ 2,044,476 $ (1,558,442) $ (1,364,812) $ (520,397) $ (132,824) Business-type activities 2,917,399 13,310,372 6,053,768 209,266 4,766,577 284,379 4,339,047 (1,593,459) 1,368,191 (3,632,050) Total Net Position $ 6,684,246 $ 30,723,304 $ 10,823,127 $ 3,737,914 $ (68,425) $ 2,328,855 $ 2,780,605 $ (2,958,271) $ 847,794 $ (3,764,874) Source-Audited Finandal Statements-Statement of Activities Table 3 City of Ukiah Fund Balance of Governmental Funds Last 10 Fiscal Years (modified accrual basis of accounting) Fiscal Year As of June 30 2006 2007 2008 2009 2010 2011 ' 2012 2013 2014 2015 General Fund: Nonspendable $ - $ - $ - $ - $ - $ 877,506 $ 559,134 $ 619,044 $ 619,044 $ 645,728 Committed - - - - - 146,147 - 183,956 203,105 - Assigned - - - - - 4,686,766 4,851,110 89,859 - - Unassigned - - - - - 527,381 1,454,665 4,381,047 4,233,953 4,714,166 Reserved 1,444,418 2,388,819 1,121,539 1,184,675 1,365,187 - - - - - Unreserved 2,007,003 1,790,710 3,849,361 3,723,221 4,325,375 - - - - - Totalgeneralfund $ 3,451,421 $ 4,179,529 $ 4,970,900 $ 4,907,896 $ 5,690,562 $ 6,237,800 $ 6,864,909 $ 5,273,906 $ 5,056,102 $ 5,359,894 All Other Governmental Funds: Nonspendable $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Restricted - - - - - 13,404,870 5,867,124 4,486,098 4,805,526 12,931,066 Committed - - - - - 756,047 1,235,785 713,402 3,569,505 4,395,621 Assigned - - - - - 7,759,509 3,460,240 5,832,173 2,514,649 - Unassigned - - - - - - - (894,993) (736,226) (232,412) co Reserved 7,201,180 8,750,121 10,437,242 11,738,706 6,402,686 - - - - - Unreserved 9,798,546 11,967,164 14,335,315 15,634,574 10,027,963 - - - - - Total all other governmental funds $ 16,999,726 $ 20,717,285 $ 24,772,557 $ 27,373,280 $ 16,430,649 $ 21,920,426 $ 10,563,149 $ 10,136,680 $ 10,153,454 $ 17,094,275 Source:Audited Financial Statements-Balance Sheet-Governmental funds Note:The City of Ukiah adopted the provisions of GASB Statement No.54 in FY2011. Prior year amounts were not restated. Table 4 City of Ukiah Changes in Fund Balances of Governmental Funds Last 10 Fiscal Years (modified accrual basis of accounting) Fiscal year Function 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Revenues Property taxes $ 4,202,837 $ 5,105,884 $ 5,365,559 $ 5,741,393 $ 5,106,817 $ 4,426,250 $ 3,182,981 $ 1,484,934 $ 1,251,189 $ 3,729,370 Sales taxes 5,557,289 6,894,257 7,154,547 6,439,622 5,776,015 6,807,971 6,465,410 6,977,233 7,104,666 5,976,938 Transient occupancy taxes 489,659 604,080 753,715 710,053 661,149 691,627 775,547 828,000 925,191 1,061,823 Other taxes 929,154 928,336 927,083 910,424 936,854 891,717 917,930 929,173 950,386 2,047,734 Licenses&permits 153,096 208,573 142,036 155,807 337,508 344,593 434,492 272,070 292,688 186,012 Fines&forfeitures 74,744 96,112 128,797 145,971 195,817 295,613 270,468 319,189 256,776 58,692 Intergovernmental 2,164,530 3,813,212 3,615,552 2,424,259 4,419,645 4,626,790 4,756,038 2,964,207 3,270,042 3,048,401 Interest and rents 1,486,174 1,873,653 2,476,051 2,563,121 1,565,187 1,264,421 1,083,685 224,129 340,887 333,045 Charges for services 696,649 989,142 924,657 922,787 1,024,323 1,309,827 1,146,590 1,580,632 1,013,534 1,032,957 Miscellaneous 290,467 1,018,824 735,691 479,909 301,866 497,661 375,103 243,654 493,158 232,651 Total revenues 16,044,599 21,532,073 22,223,688 20,493,346 20,325,181 21,156,470 19,408,244 15,823,221 15,898,517 17,707,623 Expenditures Current: General government 1,595,073 2,106,228 2,055,096 1,787,942 1,712,083 1,701,144 1,861,192 2,117,303 2,773,585 852,079 Public safety 6,554,807 7,666,646 8,086,283 8,656,150 8,794,788 8,712,155 8,996,781 9,831,860 9,297,118 10,229,049 Public works 1,685,468 2,827,485 3,075,056 1,798,507 1,398,207 2,255,054 1,508,698 1,411,445 1,612,266 2,337,389 Housing and community development 1,023,471 1,764,237 1,911,046 2,494,429 10,255,824 3,530,698 1,151,384 1,205,464 785,349 327,921 Parks and recreation 1,573,832 1,900,284 1,980,129 2,236,986 1,859,248 2,312,834 2,048,294 2,327,464 2,304,893 2,692,906 NDebt Service: CO Principal 233,489 5,632,452 345,000 230,000 235,000 250,000 265,000 - - - Interest and fiscal charges 457,396 442,322 359,249 323,541 307,978 289,515 559,797 - - - Issue costs - 122,485 - - - 192,808 - - - - Capital outlay 982,220 804,623 510,731 1,693,179 5,188,025 5,354,765 2,481,671 1,545,538 1,159,928 1,739,147 Total expenditures 14,105,756 23,266,762 18,322,590 19,220,734 29,751,153 24,598,973 18,872,817 18,439,074 17,933,139 18,178,491 Excess(deficiency)of revenues over expenditures 1,938,843 (1,734,689) 3,901,098 1,272,612 (9,425,972) (3,442,503) 535,427 (2,615,853) (2,034,622) (470,868) Other financing sources(uses) Bond issue proceeds - 5,595,000 - - - 8,430,000 - - - - Discount on bonds issued - (69,704) - - - (249,138) - - - - Transfers-in 2,589,053 1,657,093 1,257,262 1,303,267 2,114,256 4,047,961 1,072,410 2,680,654 2,076,641 1,349,208 Transfers-out (1,450,468) (1,002,033) (311,717) (38,160) (1,102,071) (2,389,798) (6,500) (2,082,273) (243,049) (1,378,578) Proceeds from borrowing - - - - - - - - - - Total financing sources(uses) 1,138,585 6,180,356 945,545 1,265,107 1,012,185 9,839,025 1,065,910 598,381 1,833,592 (29,370) Extraordinary items&Prior Period Adjs. - - - - (1,746,178) (359,507) (12,331,505) - - 7,744,852 Net Change in Fund Balance $ 3,077,428 $ 4,445,667 $ 4,846,643 $ 2,537,719 $ (10,159,965) $ 6,037,015 $ (10,730,168) $ (2,017,472) $ (201,030) $ 7,244,614 Debt service as percentage of non-capital expenses 5.56% 37.35% 4.12% 3.26% 2.26% 2.91% 5.30% 0.00% 0.00% 0.00% Source:Audited Financial Statements-Statement of Revenues,Expenditures and Changes in Fund Balances Prior Period adjustment of is the result of moving long-term receivables and Land Held for Resale from deferred inflows-unavailable revenues to restricted fund balance.See Note 14. Table 5 City of Ukiah Tax Revenues by Source,Governmental Funds, Last Ten Fiscal Years Type of Tax Fiscal Year Property Sales&Use Occupancy Franchise Other Total 2006 4,202,837 5,557,289 489,659 530,011 399,137 11,178,933 2007 5,105,884 6,894,257 604,080 530,373 397,963 13,532,557 2008 5,365,559 7,154,547 753,715 555,281 371,802 14,200,904 2009 5,741,393 6,439,622 710,053 582,764 327,660 13,801,492 2010 5,106,817 5,776,015 661,149 545,503 391,351 12,480,835 2011 4,426,250 6,260,583 691,627 548,783 342,934 12,270,177 0 2012 3,182,981 6,465,410 775,547 567,486 350,444 11,341,868 2013 1,484,934 6,977,233 828,000 569,892 359,281 10,219,340 2014 1,251,189 7,104,666 925,191 591,767 358,618 10,231,431 2015 3,729,370 1 5,976,938 2 1,061,823 1,643,559 2 404,175 12,815,865 Change 2014-2015 198.1% -15.9% 14.8% 177.7% 12.7% 25.3% Source:Audited Financial Statements-Statement of Revenues,Expenditures and Changes in Fund Balances 1.The change in FY2015 included moving the Motor Vehicle License fee from Sales&Use to Property. 2.The change in FY2015 included moving the Motor Vehicle License fee from Sales&Use to Property. 3.Includes the Electric Utility Franchise Fee which was previously included as a Transfer to General Fund. Table 6 City of Ukiah Electric Utility Rates Last 10 Fiscal Years Fiscal Year 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Residential,single phase Per meter per month,per KWH $0.12040 $0.12040 $0.12040 $0.12040 $0.12040 $0.12040 $0.12040 $0.12040 $0.12040 $0.12040 Minimum monthly billling $ 5.00 $ 5.00 $ 5.00 $ 5.00 $ 5.00 $ 5.00 $ 5.00 $ 5.00 $ 5.00 $ 5.00 General service: Base charge: Single phase $ 8.40 $ 8.40 $ 8.40 $ 8.40 $ 8.40 $ 8.40 $ 8.40 $ 8.40 $ 8.40 $ 8.40 Polyphase $ 9.80 $ 9.80 $ 9.80 $ 9.80 $ 9.80 $ 9.80 $ 9.80 $ 9.80 $ 9.80 $ 9.80 X-ray machine $ 21.00 $ 21.00 $ 21.00 $ 21.00 $ 21.00 $ 21.00 $ 21.00 $ 21.00 $ 21.00 $ 21.00 Miniumum charge: second meter $ 8.40 $ 8.40 $ 8.40 $ 8.40 $ 8.40 $ 8.40 $ 8.40 $ 8.40 $ 8.40 $ 8.40 Energy use charge,per meter,per month,per KWH w Summer $0.16568 $0.16568 $0.16568 $0.16568 $0.16568 $0.16568 $0.16568 $0.16568 $0.16568 $0.16568 Winter $0.12294 $0.12294 $0.12294 $0.12294 $0.12294 $0.12294 $0.12294 $0.12294 $0.12294 $0.12294 General Service with Demand: Base rate,per meter,per month $ 70.60 $ 70.60 $ 70.60 $ 70.60 $ 70.60 $ 70.60 $ 70.60 $ 70.60 $ 70.60 $ 70.60 Demand charge per KWH Summer $0.10966 $0.10966 $0.10966 $0.10966 $0.10966 $0.10966 $0.10966 $0.10966 $0.10966 $0.10966 Winter $0.08829 $0.08829 $0.08829 $0.08829 $0.08829 $0.08829 $0.08829 $0.08829 $0.08829 $0.08829 General large Industrial Service: Base charge,per meter,per month $ 70.60 $ 70.60 $ 70.60 $ 70.60 $ 70.60 $ 70.60 $ 70.60 $ 70.60 $ 70.60 $ 70.60 Demand charge per kwh of maximum demand: Winter $ 4.05 $ 4.05 $ 4.05 $ 4.05 $ 4.05 $ 4.05 $ 4.05 $ 4.05 $ 4.05 $ 4.05 Summer $ 6.45 $ 6.45 $ 6.45 $ 6.45 $ 6.45 $ 6.45 $ 6.45 $ 6.45 $ 6.45 $ 6.45 Source:Utility Billing Department Rate Schedules Table 7 City of Ukiah Wastewater Utility Rates Last 10 Fiscal Years Fiscal Year Wastewater System Rates-City(1) 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Residential Fixed Minimum Charge-Per Dwelling Unit $ 28.43 $ 32.26 $ 41.31 $ 47.18 $ 47.18 $ 47.18 $ 50.44 $ 58.40 $ 60.39 $ 62.44 Consumption Rate($/hcf(2)) $ 1.12 $ 1.27 $ 1.62 $ 1.85 $ 1.85 $ 1.85 $ 1.98 $ 2.29 $ 2.37 $ 2.45 Commercial Commercial Low Strength($/hcf) $ 4.46 $ 5.06 $ 6.48 $ 7.40 $ 7.40 $ 7.40 $ 7.91 $ 9.16 $ 9.47 $ 9.79 Commercial Moderate Strength($/hcf $ 4.77 $ 5.41 $ 6.92 $ 7.91 $ 7.91 $ 7.91 $ 8.46 $ 9.79 $ 10.12 $ 10.47 Commercial Medium Strength($/hcf) $ 8.44 $ 9.57 $ 12.24 $ 13.99 $ 13.99 $ 13.99 $ 14.96 $ 17.32 $ 17.91 $ 18.52 Commercial High Strength($/hcf) $ 10.87 $ 12.32 $ 15.77 $ 18.02 $ 18.02 $ 18.02 $ 19.26 $ 22.31 $ 23.07 $ 23.85 (1)The rates beginning in 2009-10 were approved pursuant to Resolution No.2010-28 by City Council on July 21,2010. (2)Each unit equals 748 gallons or 100 cubic feet(hcf). w Wastewater System Rates-District(1) Residential Fixed Minimum Charge-Per Dwelling Unit $ 28.43 $ 32.26 $ 41.31 $ 47.18 $ 47.18 $ 53.47 $ 53.47 $ 53.47 $ 53.47 $ 53.47 Consumption Rate($/hcf(2)) $ 1.12 $ 1.27 $ 1.62 $ 1.85 $ 1.85 $ 3.40 $ 4.45 $ 5.50 $ 6.60 $ 6.60 Commercial Commercial Low Strength($/hcf) $ 4.46 $ 5.06 $ 6.48 $ 7.40 $ 7.40 $ 7.91 $ 8.46 $ 9.06 $ 9.69 $ 9.69 Commercial Moderate Strength($/hcf $ 4.77 $ 5.41 $ 6.92 $ 7.91 $ 7.91 $ 8.46 $ 9.05 $ 9.68 $ 10.36 $ 10.36 Commercial Medium Strength($/hcf) $ 8.44 $ 9.57 $ 12.24 $ 13.99 $ 13.99 $ 14.96 $ 16.00 $ 17.12 $ 18.32 $ 18.32 Commercial High Strength($/hcf) $ 10.87 $ 12.32 $ 15.77 $ 18.02 $ 18.02 $ 19.26 $ 20.61 $ 22.05 $ 23.60 $ 23.60 Special(3) (1)The rates beginning in 2010-2011 were approved pursuant to Ordinance No.36 approved by the District on June 30,2011. (2)Each unit equals 748 gallons or 100 cubic feet(hcf). (3)Determined on a case-by-case basis. Source:Utility Billing Department Rate Schedules Table 8 City of Ukiah Water Utility Rates Last 10 Fiscal Years Fiscal Year Water System Rates(1) 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Consumption Rate($/unit(2)) Single Family Residential $ 0.73 $ 0.91 $ 1.07 $ 1.20 $ 1.29 $ 1.92 $ 2.21 $ 2.41 $ 2.65 $ 2.73 All Other Customers $ 0.73 $ 0.91 $ 1.07 $ 1.20 $ 1.29 $ 1.92 $ 2.21 $ 2.41 $ 2.65 $ 2.73 Minimum base charge by Meter Size/Class: 3/4"Meter $ 14.08 $ 14.36 $ 14.64 $ 14.94 $ 15.24 $ 22.71 $ 26.11 $ 28.46 $ 31.31 $ 32.25 1"Meter $ 18.38 $ 21.58 $ 22.97 $ 21.41 $ 25.90 $ 38.59 $ 44.38 $ 48.37 $ 53.21 $ 54.81 1 1/2"Meter $ 27.76 $ 37.85 $ 41.85 $ 45.99 $ 50.28 $ 74.92 $ 86.15 $ 93.91 $ 103.30 $ 106.40 2"Meter $ 39.33 $ 58.10 $ 65.38 $ 72.93 $ 80.75 $ 120.32 $ 138.37 $ 150.82 $ 165.90 $ 170.88 3"Meter $ 66.52 $ 105.72 $ 120.70 $ 136.25 $ 152.36 $ 227.02 $ 261.07 $ 284.57 $ 313.02 $ 322.41 4"Meter $ 104.92 $ 173.40 $ 199.43 $ 226.44 $ 254.45 $ 379.13 $ 436.00 $ 475.24 $ 522.76 $ 538.45 6"Meter $ 200.16 $ 341.13 $ 394.53 $ 449.92 $ 507.37 $ 755.98 $ 869.38 $ 947.62 $1,042.38 $1,073.66 Fire Service 2"&under $ 7.87 $ 11.62 $ 13.08 $ 14.59 $ 16.15 $ 24.06 $ 27.67 $ 30.16 $ 33.18 $ 34.18 Fire Service 3" $ 13.30 $ 21.14 $ 24.14 $ 27.25 $ 30.47 $ 45.40 $ 52.21 $ 56.91 $ 62.60 $ 64.48 Fire Service 4" $ 20.98 $ 34.68 $ 39.89 $ 45.29 $ 50.89 $ 75.83 $ 87.20 $ 95.05 $ 104.55 $ 107.69 Fire Service 6"&up $ 40.03 $ 68.23 $ 78.91 $ 89.98 $ 101.47 $ 151.19 $ 173.87 $ 189.52 $ 208.47 $ 214.72 (1)The rates beginning in 2009-10 were approved pursuant to Resolution No.2010-27 by City Council on July 21,2010. (2)Each unit equals 748 gallons. Source:Utility Billing Department Rate Schedules Table 9 City of Ukiah Top Ten Electric Usage Customers Current Year in alphabetical order 2015 Electric Rate Payers Usage City of Ukiah $ 702,416 4.65% County of Medocino 574,269 3.80% Home Depot 140,550 0.93% Maverick Enterprises 230,014 1.52% Mendocino Brewing Co. 176,307 1.17% Safeway Stores 278,116 1.84% Save Mart Supermarkets 437,171 2.89% Ukiah Unified School District 353,633 2.34% Ukiah Valley Medical Center 385,902 2.56% Wal-Mart 142,205 0.94% $ 3,420,584 23% Source:Utility Billing Module Table 10 City of Ukiah Ratio of Outstanding Debt by Type Per Capita&Per Capita Income Data Last 10 Fiscal Years Governmental Type Activities Business Type Activites Countywide Estimated Electric Total Percentage Fiscal Estimated Per Capita Ukiah Redevelopment Revenue Installment State Landfill Primary Debt of Personal Year Population Income Personal Income Bonds Bonds Agreements Loans Obligations Government Per Capita Income 2006 15,955 $ 29,508 $470,800,140 $ 5,632,452 $ 16,830,000 $89,415,000 $ 5,832,793 $ 7,831,864 $ 13,464,316 $ 844 2.86% 2007 15,876 $ 31,383 $498,236,508 $ 5,595,000 $ 15,860,000 $89,415,000 $ 5,412,073 $ 8,041,167 $ 13,636,167 $ 859 2.74% 2008 15,758 $ 32,589 $513,537,462 $ 5,250,000 $ 14,830,000 $89,135,000 $ 4,977,952 $ 8,167,206 $ 13,417,206 $ 851 2.61 2009 15,711 $ 33,614 $528,109,554 $ 5,020,000 $ 13,735,000 $88,445,000 $ 4,530,099 $ 8,409,211 $ 13,429,211 $ 855 2.54 2010 15,682 $ 32,388 $507,908,616 $ 4,785,000 $ 12,570,000 $86,945,000 $ 4,068,249 $ 8,594,214 $ 13,379,214 $ 853 2.63 2011 16,109 $ 33,353 $537,283,477 $12,965,000 $ 11,330,000 $85,035,000 $ 3,591,810 $ 8,595,222 $ 21,560,222 $ 1,338 4.01 2012 15,960 $ 35,110 $560,355,600 $12,700,000 $ 10,005,000 $83,055,000 $ 3,100,437 $ 8,775,386 $ 21,475,386 $ 1,346 3.83% 2013 16,065 $ 36,791 $591,047,415 $11,845,000 $ 8,595,000 $81,010,000 $ 2,593,306 $ 8,928,942 $ 20,773,942 $ 1,293 3.51% 2014 16,185 $ 38,307 $619,998,795 $10,935,000 $ 7,095,000 $78,895,000 $ 2,070,256 $ 9,062,877 $ 19,997,877 $ 1,236 3.23% co 2015 16,073 $ 39,545 $635,606,785 $ 9,970,000 $ 5,485,000 $76,695,000 $ 1,530,670 $14,700,370 $ 24,670,370 $ 1,535 3.88% ch Source:Estimated Population-from the State of California Department of Finance. Countywide Per Capita Income-Bureau of Economic Analysis CA1 Personal Incume Summary:Personal Income,Population, Per Capita Personal Income Redevelopment Bond-Audited Financial Statements-Combining Statement of Fiduciary Net Position Installment Agreements/State Loans&Landfill Obligations-Notes to Financial Statements-Long Term Debt Table 11 City of Ukiah Ratio of General Bonded Outstanding Debt Last 10 Fiscal Years General Bonded Debt Outstanding Percentage Actual of Actual Countywide Taxable General Total Taxable Fiscal Estimated Per Capita Value Redevelopment Obligation Primary Debt Value Year Population Income of Property Bonds Bonds Government Per Capita of Property 2006 15,955 $ 29,508 $ 953,993,844 $ 5,632,452 $ - $ 5,632,452 $ 353 0.59% 2007 15,876 $ 31,383 $1,035,450,324 $ 5,595,000 $ - $ 5,595,000 $ 352 0.54% 2008 15,758 $ 32,589 $1,119,849,497 $ 5,250,000 $ - $ 5,250,000 $ 333 0.47% 2009 15,711 $ 33,614 $1,178,230,603 $ 5,020,000 $ - $ 5,020,000 $ 320 0.43% 2010 15,682 $ 32,388 $1,205,686,442 $ 4,785,000 $ - $ 4,785,000 $ 305 0.40% 2011 16,109 $ 33,353 $1,180,790,444 $12,965,000 $ - $ 12,965,000 $ 805 1.10% w 2012 15,960 $ 35,110 $1,169,395,369 $12,700,000 $ - $ 12,700,000 $ 796 1.09% 2013 16,065 $ 36,791 $1,171,599,083 $11,845,000 $ - $ 11,845,000 $ 737 1.01% 2014 16,185 $ 38,307 $1,195,466,105 $10,935,000 $ - $ 10,935,000 $ 676 0.91% 2015 16,073 $ 39,545 $1,224,746,468 $ 9,970,000 $ - $ 9,970,000 $ 620 0.81% Source:Estimated Population-from the State of California Department of Finance Countywide Per Capita Income-Bureau of Economic Analysis CA1 Personal Incume Summary:Personal Income,Population, Per Capita Personal Income Redevelopment Bond-Audited Financial Statements-Combining Statement of Fiduciary Net Position County of Mendocino Assessed Valuations by District Table 12 City of Ukiah Computation of Direct and Overlapping Bonded Debt June 30,2015 Estimated Estimated Share of Percentage Direct and Debt Applicable Overlapping Jurisdiction Outstanding to City(1) Debt Overlapping tax and assessment debt: City of Ukiah 100.000% - Ukiah Community College District $60,905,897 13.420% $ 8,173,571 Ukiah Unified School District $55,538,976 34.130% $ 18,955,453 Total overlapping tax and assessment debt $ 27,129,024 Overlapping General Fund Debt: Mendecino County General Fund Obligations $21,525,000 12.651% $ 2,723,128 Mendecino County Pension Obligation Bonds $68,305,000 12.651% 8,641,266 City of Ukiah 0 100.000% - Total overlapping general fund obligation debt $ 11,364,393 W Overlapping Tax Increment Debt(Successor Agency): $9,970,000 100.000% $ 9,970,000 Total Direct Debt $ - Total Overlapping Debt $ 48,463,417 Total combined debt $ 48,463,417 (2) Ratio to 2014-2015 assessed valuation City of Ukiah total assessed valuation $ 1,294,489,514 Direct debt(City) 0.00% Direct debt(MJCCD,UVSD) 2.10% Overlapping debt 0.88% Combined total debt 3.74% Ratios to Redevelopment Successor Agency Incremental Assessed Valuation Redevelopment Successor Agency Incremental Assessed Valuation $ 560,189,211 Overlapping Tax Increment Debt 1.78% [1]The percentage of overlapping debt applicable to the city is estimated using taxable assessed property value.Applicable percentages were estimated by determining the portion of the overlapping district's assessed value that is within the boundaries of the city divided by the district's total taxable assessed value. [2]Excludes tax and revenue anticipation notes,enterprise revenue,mortgage revenue and non-bonded capital lease obligations. California Municipal Statistics,Inc.provided percentages applicable to City which are applied to the total outstanding debt amount as reported by the County of Mendecino. Assessed valuation total is provided by the County of Mendecino Table 13 City of Ukiah Legal Debt Margin Information Last 10 Fiscal Years Debt Subject Ratio Applied Legal Total Debt to Limit Fiscal Assessed as%of Debt Limit Subject to as%of Year Valuation Assessed Value Margin Limit Debt Limit 2006 $ 953,993,844 15.00% 143,099,077 - 0.00% 2007 $1,035,450,324 15.00% 155,317,549 - 0.00% 2008 $1,119,849,497 15.00% 167,977,425 - 0.00% 2009 $1,178,230,603 15.00% 176,734,590 - 0.00% 2010 $1,205,686,442 15.00% 180,852,966 - 0.00% 2011 $1,180,790,444 15.00% 177,118,567 - 0.00% 2012 $1,169,395,369 15.00% 175,409,305 - 0.00% 2013 $1,171,599,083 15.00% 175,739,862 - 0.00% 2014 $1,195,466,105 15.00% 179,319,916 - 0.00% 2015 $1,224,746,468 15.00% 183,711,970 - 0.00% co Legal Debt Limit Margin Calculation for 2013-2014 Assessed value $ 1,224,746,468 Debt limit is 15%of assessed value $ 183,711,970 Less:Debt applicable to limitation $ - Total bonded debt $ - Legal debt margin $ 183,711,970 In accordance with state law the City may not incur general obligation bonded indebtedness in excess of 15% of total assessed valuation,with such debt being payable from the proceeds of taxes levied upon taxable properties Source:County of Mendocino Assessed Valuations by District Table 14 City of Ukiah Pledged Net Revenue Debt Coverage Last 10 Fiscal Years Water System Debts (2) 1992 Electric Revenue Bonds Wastewater System Debts (3) Pledged Pledged Pledged Fiscal System Debt Service System Debt Service System Debt Service Year Net Revenues Principal Interest Coverage Net Revenues Principal Interest Coverage Net Revenues(1)Principal Interest Coverage 2005 - - - - 3,905,903 855,000 1,127,125 1.97 - - - - 2006 - - - - 2,806,927 910,000 1,074,175 1.41 - - - - 2007 258,359 - - - 3,936,655 970,000 1,017,775 1.98 - - - 2008 4,010,754 621,897 696,618 3.04 3,857,843 1,030,000 957,775 1.94 4,464,941 326,760 3,463,644 1.18 2009 3,196,026 637,635 679,481 2.43 401,066 1,095,000 892,656 0.20 5,023,445 736,291 3,454,113 1.20 2010 2,643,638 639,325 675,991 2.01 2,104,320 1,165,000 822,031 1.06 6,026,227 1,546,380 3,428,024 1.21 2011 2,007,243 647,515 665,601 1.53 4,234,671 1,240,000 746,875 2.13 3,577,709 1,956,772 3,369,632 0.67 2012 2,769,261 687,854 622,659 2.11 4,050,422 1,325,000 708,125 1.99 6,903,915 2,027,475 3,267,419 1.30 X2013 2,662,015 453,632 622,148 2.47 463,374 1,410,000 625,312 0.23 6,685,684 2,098,499 3,189,995 1.26 2014 2,792,636 468,196 587,262 2.65 (82,183) 1,500,000 537,188 (0.04) 8,978,102 2,169,854 3,109,840 1.70 2015 3,223,234 488,037 567,331 3.05 881,810 1,610,000 443,438 0.43 7,260,306 2,263,252 3,038,640 1.37 Details regarding the City's outstanding debt can be found in the notes to the financial statements. 1.Includes Ukiah Valley Sanitation District payments for Waste Water services and potion of Debt Service. 2.2005 Water System Installment Agreement State of California Department of Water Resources 3.2006 Waste Water System Installment Agreement. State of California Water Resources Control Board Table 15 City of Ukiah Demographic&Economic Statistics Last 10 Fiscal Years Countywide Estimated Fiscal Estimated Per Capita City Ukiah Assessed Unemployment Year Population Income Income Valuation Rate 2006 15,955 $ 29,508 $ 470,800,140 $ 953,993,844 - 2007 15,876 $ 31,383 $ 498,236,508 $ 1,035,450,324 - 2008 15,758 $ 32,589 $ 513,537,462 $ 1,119,849,497 6.40% 2009 15,711 $ 33,614 $ 528,109,554 $ 1,178,230,603 10.10% 2010 15,682 $ 32,388 $ 507,908,616 $ 1,205,686,442 10.80% 2011 16,109 $ 33,353 $ 537,283,477 $ 1,180,790,444 10.60% 2012 15,960 $ 35,110 $ 560,355,600 $ 1,169,395,369 9.90% p 2013 16,065 $ 36,791 $ 591,047,415 $ 1,171,599,083 7.40% 2014 16,185 $ 38,307 $ 619,998,795 $ 1,195,466,105 5.90% 2015 16,073 $ 39,545 $ 635,606,785 $ 1,224,746,468 5.40% Source:Estimated Population-State of California Department of Finance Countywide Per Capita Income-Bureau of Economic Analysis CA1 Personal Incume Summary:Personal Income,Population, Per Capita Personal Income Assessed Valuations-County of Mendocino-Assessed Valuations by District Unemployment Rate-State of California Employment Development Department Labor Market Division Labor Force Data for Counties Table 16 City of Ukiah Full-Time Equivalent City Government Employees by Function Last 10 Years Full-Time Equivalent Personnel as of June 30 Function 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 General Government(') 20.1 22.6 24.9 25.2 21.2 21.7 20.7 23.2 23.1 24.0 Police(2) 40.5 42.8 43.8 43.3 42.5 39.5 39.5 38.5 43.0 48.0 Fire(3) 19.5 21.0 22.0 21.5 20.5 18.5 18.5 15.5 11.0 11.0 Planning&Building 5.3 5.3 5.3 5.1 4.5 4.3 4.3 4.0 5.5 6.0 Public Works,Water Sewer 39.7 44.2 43.9 44.4 43.9 45.7 41.6 38.9 38.3 39.0 &Wastewater Treatment Electric 16.4 17.6 17.6 17.1 18.1 17.8 17.4 18.2 16.2 17.0 Airport 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Parks&Recreation 19.0 21.0 22.0 21.0 19.5 18.9 17.9 18.7 17.9 17.0 Totals: 162.3 176.3 181.3 179.4 172.2 168.4 162.0 159.0 157.0 164.0 (1)includes City Administration,Finance, Human Resources,Administrative Support and Information Services Functions (2)Includes dispatch that supports both police and fire. (3)Decrease in fire was due to discontinuing Amubulance Services Source:City of Ukiah Budget-Authorized Full-Time Personnel(FTE)FY14/15 Table 17 City of Ukiah Operating Indicators Last 10 Fiscal Years Fiscal Year Ended June 30 Function 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Police Felony crimes(1) 1677 1797 1522 1355 1398 1362 1192 1183 1091 508 Misdemeanor Arrests 753 658 791 624 660 621 560 557 479 1269 DUI 487 411 271 232 165 190 141 135 59 113 Crime Reports 4327 4475 4412 4190 3658 3664 3569 3579 3301 3736 Water system(2) Annual Consumption(AF) 3,739 3,490 3,148 2,872 2,387 2,505 2,660 2,831 2,788 2,609 Daily average consumption in MGD 3.338 3.116 2.810 2.563 2.130 2.236 2.374 2.527 2.489 2.330 Wastewater system(3) ,T,' Daily average treatment 1,628.0 1,064.0 1,122.2 738.8 1,297.3 1,477.8 1,153.5 1,028.8 902.5 1,098.5 in MGD Maximum daily capacity of 4.459 2.915 3.066 2.024 3.554 4.049 3.152 2.819 2.473 3.010 treatment plant,in MGD Airport system(2) Number landings 26,892 29,009 21,391 24,813 22,326 21,972 25,269 38,293 31,700 42,507 Electric System(4) Kwh generated in(millions) - 1 8 6 8 16 3 5 3 4 Streets(5) Expenditures for streets in thousands of dollars $ 657 $ 776 $ 825 $ 798 $ 651 $ 923 $ 762 $ 833 $ 1,087 $ 1,119 Fire Supression(6) Number paramedical calls 1,344 1,502 1,603 1,519 1,561.00 1,521 1,421 260 - - Number fire calls 2,132 2,332 2,471 2,389 2,383 2,319 2,304 393 - - (1) Source-Ukiah Police Department Records Management System (2)Source-State Controller's Report (3)Source-City Wastewater Treatment Plant Operations Manager (4)Source-Electric Energy Surcharge Returns-Note the Hydro Electric plant was not in operation in 2006. (5)Source:General Ledger (6)Source-Ambulance is now operated by a private company. Fire call statistics are maintained by Ukiah Valley Fire District Table 18 City of Ukiah Capital Asset Statistics Last Ten Fiscal Years Fiscal Years ended June 30 Function 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Area in Square Miles 4.70 4.70 4.70 4.7 4.7 4.7 4.7 4.7 4.7 4.7 Fire protection(State/County) Number of stations 1 1 1 1 1 1 1 1 1 1 Number of personnel 21.0 22.0 22.0 22.0 18.5 18.5 18.5 15.5 12.0 11.0 Parks and recreation: Conference center 1 1 1 1 1 1 1 1 1 1 Parks&open space areas 17 17 17 17 17 17 17 18 18 18 Park acreage 261 261 261 261 261 261 261 298 298 298 Tennis courts 5 5 3 3 3 3 3 3 3 3 Police protection Number of substations 1 1 1 1 1 1 1 1 1 1 w Public library(County) Number of branches 1 1 1 1 1 1 1 1 1 1 Streets Miles of streets 53 53 53 53 53 53 53 53 53 53 Water system Service connections 5,439 5,498 4,256 5,544 5,574 5,585 5,650 5,680 5,699 5,712 Miles of water mains 8.6 8.9 8.9 8.9 8.9 8.9 8.9 8.9 8.9 8.9 Wastewater system Number of treatment plants 1 1 1 1 1 1 1 1 1 1 Electric system Number street lights 2352 2352 2352 2352 2352 2352 2352 2352 2352 2352 �P�pO/Oam i�lmodr�joNUu�D Ilir �����„,,,,,, ���oriimii/JJliii0000000000000000ioiiii000iii0000000000000000000000i0000000000000000i, IVan l��U����� 0 � mu V�0��� Fankhanel, LLP 4„,,,I,1,1,1,1,1,01,11.11,„ --9 uo,,modp"m/c ^,=""",°,`.= ' Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards City Council City of Ukiah Ukioh, California We have oudited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United 8totes, the financial statements of the governmental oodvides, business-type oodvides, each major fund and the aggregate remaining fund information of the City of Ukiah (City), as of and for the year ended June 30, 2015, and the related notes to the financial stotennents, which collectively comprise the City's basic financial stotennents, and have issued our report thereon dated June 7, 2016. Internal Control Over Financial Reporting In planning and performing our audit of the financial statements, we considered the City's internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial stotennents, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, we do not express an opinion on the effectiveness of the City's internal control. Our consideration of internal control was for the limited purpose described in the preceding paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that were not identified. Hovvever, as described in the accompanying schedule of findings and responses, we identified certain deficiencies in internal control that we consider to be material weaknesses. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned funodons, to prevent, or detect and oorreot, misstatements on a timely basis. A material weakness is a defioienoy, or a combination of deficiencies, in internal oontro|, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. We consider the deficiency described as item 2015-1 in the accompanying schedule of findings and responses to be a material weakness. I Van Lant & npnkh*ne/, LLP 25eozKellogg Street i oma unu*. Cx e2354 e0e.e566ere 144 A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. We consider the deficiencies described in the accompanying schedule of findings and responses as items 2015-3 and 2015-4 to be significant deficiencies. Compliance and Other Matters As part of obtaining reasonable assurance about whether the City's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed an instance of noncompliance or other matters that are required to be reported under Government Auditing Standards and which is described in the accompanying schedule of findings and responses as item 2015-2. City of Ukiah's Responses to Findings The City's responses to the findings identified in our audit are described in the accompanying schedule of findings and responses. The City's responses were not subjected to the auditing procedures applied in the audit of the financial statements and, accordingly, we express no opinion on them. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the organization's internal control and compliance. Accordingly, this communication is not suitable for any other purpose. June 7, 2016 145 CITY OF UKIAH SCHEDULE OF FINDINGS AND RESPONSES Year Ended June 30, 2015 2015-1 Accuracy and Timeliness of Accounting Records Finding: The City's management is responsible for establishing and maintaining effective internal controls over financial reporting to help ensure that appropriate goals and objectives are met. This responsibility includes the selection and application of accounting principles, ensuring that financial information is reliable and properly recorded, and evaluating and monitoring ongoing activities. In preparation for the annual audit, the City's Finance staff performed significant analysis and reconciliations of various accounts in the City's general ledger. However, when we began our year-end audit fieldwork, it became apparent that certain accounts had not yet been thoroughly analyzed and reconciled to supporting records. This includes grant receivables, unavailable revenue accounts, pooled cash accounts, long-term debt, capital assets and accounts payable. In addition, while performing audit procedures, we identified and proposed several material adjusting entries to the City's accounting records. Furthermore, Statements on Auditing Standards No. 115, "Communicating Internal Control Related Matters Identified in an Audit"states that "indicators of material weaknesses in internal control include: identification by the auditor of a material misstatement of the financial statements under audit in circumstances that indicate the misstatement would not have been detected by the entity's internal control." Reconciliation and review of all balance sheet accounts and various revenue and expenditure accounts on a recurring basis, and especially at year-end, is a vital part of maintaining the integrity of the accounting and financial reporting system. Periodic reconciliations of balance sheet and other selected accounts provide accurate data from which to base decisions, prevent costly errors and provide ease in identifying potential adjustments and corrections. If this is not done in a timely manner throughout the fiscal year, the year-end closing process tends to be more difficult and time-consuming, and may contribute to delays in issuing year-end reports. It should be noted, adjusting journal entries were being made to the City's accounting records as late as March 2016, approximately 9 months after the end of the fiscal year. Recommendation: Therefore, in order to maintain the integrity of the accounting and financial reporting system, and to ensure timely reporting, we recommend that all balance sheet accounts and other selected accounts be analyzed on a monthly, quarterly or other periodic basis as appropriate. We suggest a schedule of accounting functions to be performed monthly, quarterly, etc., be prepared with the provision for signing off by date and initials when the procedure is complete. 146 CITY OF UKIAH SCHEDULE OF FINDINGS AND RESPONSES Year Ended June 30, 2015 2015-1 Accuracy and Timeliness of Accounting Records - Continued Management's Response: City management agrees with the recommendation and takes full responsibility for this material weakness in the effectiveness of the City's internal control. The deficiency is earnestly noted, that certain accounts in the City's general ledger had not been thoroughly analyzed and reconciled to supporting records during the fiscal year. Management clearly understands that, as a result of the deficiency, material misstatements in the City's June 30, 2015 financial statements would not have been detected by the City's internal control. Adjusting journal entries were made later to correct the City's accounting records, but the delay made the year-end closing process more difficult and time-consuming, which postponed year-end reports. The City expects to successfully remedy the internal control weakness with the addition of trained accounting and financial reporting personnel, skilled hand-on leadership in the Finance Department, and improved system functionality and controls. This includes timely balance sheet account analysis and reconciliations. The City's measures will ensure the noted weaknesses are corrected permanently. 2015-2 Electric Revenue Bonds Rate Covenant Finding: The Indenture of Trust between the City of Ukiah and Bank of America National Trust and Savings Association, as Trustee for the Electric Revenue Refunding 1992 Bonds includes a requirement to: "...prescribe, revise and collect such rates and charges for the services, facilities and electricity of Electric System which, after making allowances for contingencies and error in estimates, shall be at least sufficient to pay the following amounts in the order set forth: (a) Operating and Maintenance Expenes; (b) The interest on, principal and accreted Value(or Mandatory Sinking Account Payment) of the Outstanding Bonds (whether Serial or Term Bonds) as they become due and payable; (c) All other payments required for compliance with the Indenture or any Supplemental Indentures; and (d) All other payments required to meet any other obligations of the City which are charges, liens or encumbrances upon or payable form Net Operating Revenues. 147 CITY OF UKIAH SCHEDULE OF FINDINGS AND RESPONSES Year Ended June 30, 2015 2015-2 Electric Revenue Bonds Rate Covenant- Continued The Charges shall be so fixed that the Net Operating Revenues, plus any surplus amounts on deposit with the Trustee pledged to the payment thereof, shall be at least 1.25 times the amounts payable under (b) above and 1.0 times the amounts payable under (c) and (d) above." For the 2014-15 fiscal year, the City's Electric Enterprise Fund did not meet the required rate covenant requirement for the Electric Revenue Refunding 1992 Bonds as described above. Recommendation: We recommend the City, throughout the fiscal year, calculate and project their ability to meet the required bond rate covenants, and make any changes to the rate structure, if allowable, and/or expense reductions. Management's Response: City management agrees with the recommendation and has put into place procedures to review the cash flows of the electric utility and monitor the revenues and expenses during the year. In addition, there will be a review of the reserve balances held in various accounts to make the appropriate transfers to the Trustee to comply with the rate coverage of the 1992 bonds. 2015-3 Fraud Prevention and Detection Program Finding: Management of the City is responsible for designing and implementing systems and procedures for the prevention and detection of fraud, and for ensuring a culture and environment that promotes honesty and ethical behavior. Fraud can range from minor employee theft and unproductive behavior to misappropriation of assets and fraudulent financial reporting. The risk of fraud can be reduced through a combination of prevention, deterrence, and detection measures. However, fraud can be difficult to detect because it often involves concealment through falsification of documents or collusion among management, employees, or third parties. Therefore, it is important to place a strong emphasis on fraud prevention, which may reduce opportunities for fraud to take place, and fraud deterrence, which could persuade individuals that they should not commit fraud because of the likelihood of detection and punishment. Moreover, prevention and deterrence measures are much less costly than the time and expense required for fraud detection and investigation. 148 CITY OF UKIAH SCHEDULE OF FINDINGS AND RESPONSES Year Ended June 30, 2015 2015-3 Fraud Prevention and Detection Program - Continued Recommendation: While the City has taken steps to address the risk of fraud in certain areas, such as segregation of duties and other internal controls, we recommend the City consider taking a more formal, proactive approach to fraud prevention and deterrence. This would involve establishing an ongoing program of formally identifying and measuring fraud risks, taking steps to mitigate identified risks, and implementing and monitoring any necessary preventive and deterrent measures. For example, the City should consider establishing a more formal training program for its employees regarding fraud. New employees should be trained at the time of hiring about the entity's values and its code of conduct. This training should explicitly cover expectations of all employees regarding (1) their duty to communicate certain matters; (2) a list of the types of matters, including actual or suspected fraud, to be communicated along with specific examples; and (3) information on how to communicate those matters. In addition to the training at the time of hiring, employees should receive refresher training periodically thereafter. As mentioned above, management needs to provide information to employees on how to communicate fraud related matters. Research has shown that the majority of fraud is detected by fellow employees, and not outside auditors or internal controls. It is important for the City to establish and communicate to employees a reporting system that is appropriate for the City. The City should consider establishing a confidential reporting mechanism, which may include a combination of internal reporting and an anonymous tip hotline, not only for employees, but also for vendors and customers of the City. In summary, the City has established controls over fraud in many areas. However,the City should evaluate whether a more formal, proactive approach to preventing fraud would be appropriate. The above comments do not address all components of a strong antifraud program. Additional information can be provided to the City's management regarding this issue. Management's Response: City management agrees with the recommendation and will take proactive steps to formally identify risks of fraud and to implement and monitor any necessary preventive and deterrent measures to minimize fraud. The City's new Finance Director, who starts on July 25, 2016, is a Certified Public Accountant and is well experienced in effective administrative, accounting, and financial reporting procedures that can deter workplace fraud. Additionally, the new Finance Director will work with the City Manager and the Human Resources Department to establish an ongoing employee training program that will explicitly cover expectations of all employees regarding their duty to communicate actual or suspected fraud as well as information on how to communicate these matters to City management. 149 CITY OF UKIAH SCHEDULE OF FINDINGS AND RESPONSES Year Ended June 30, 2015 2015-4 Segregation of Duties Finding: Community Services Cash Receipts As part of our audit procedures we reviewed the process of collecting cash receipts at the Community Services Department in order to gain an understanding of the internal controls in this area. During our review we noted several weaknesses in the cash collection process. Below is a list of the issues identified: 1) No numerical reconciliation of the manual receipts issued, and through discussions with City staff, the issuance of receipts is not mandatory. 2) Cash payments are taken by instructors without the issuance of receipts. 3) Reconciliation of the number of people registered for classes to the number of people in attendance in a class is not done on a consistent basis. 4) Lack of segregation of duties for the receptionist/clerk who collects payments, inputs receipts, and reconciles the cash and checks collected. Lack of internal controls over the collection of payments at the Community Services Department could result in payments collected that are not ultimately recorded in the City's general ledger and deposited into the City's bank accounts. Cash Disbursements While obtaining an understanding of the internal controls over the accounts payable and cash disbursements process, we found there is a lack of segregation of incompatible duties for the Administrative Analyst — AP Clerk. The Administrative Analyst, enters new vendors into the vendor file, changes/updates vendor information, inputs the payments to be made for each check run, obtains the signed and printed checks from the printer, and places the checks in envelopes to be mailed. Also, the Purchasing Supervisor can create purchase order's (PO's), issue PO's, make and approve purchases, request vendors to be added to the AP system, and approve receiving copy or invoice if necessary. In a strong internal control environment, the individual responsible for entering payments to be made for each check run should not have access to the vendor master file, and also should not have access to the checks once they have been printed and signed. These functions should be segregated to reduce the potential for misappropriation of City funds. In addition, because the PO system does not require multiple approvals to generate PO's, the Purchasing Supervisor has an incompatible duty of being able to create and generate PO's and approve the invoice/purchase. 150 CITY OF UKIAH SCHEDULE OF FINDINGS AND RESPONSES Year Ended June 30, 2015 2015-4 Segregation of Duties - Continued Recommendation: The City should evaluate the various functions discussed above (and all City functions), and determine what practical steps can be taken to segregate incompatible duties. The City should perform risk assessment procedures, on a regular basis, to determine significant risks to which the City is exposed, which risks the City is willing to accept, and the risks for which the City should take action to mitigate. Cost versus benefit analysis should be considered throughout the risk assessment process. Management's Response: Community Services Cash Receipts City management agrees with the recommendation and has taken appropriate measures to address the noted weaknesses in the Community Services' cash collection processes. In May 2016, the Community Services Department implemented RecDesk, a Web-based accounting and reporting system that manages online registrations for Community Services' programs and issues appropriate receipts for registration payments. Customers are encouraged to register online for programs. In addition, receipt books are used by staff to record payments received in the field, although such payments are seldom made. On a daily basis, all receipts are reconciled to RecDesk by the Department Receptionist and separately by another Community Services staff member. All receipts are forwarded to the Finance Department on a daily basis for deposit in the City's bank accounts and for appropriate coding in the City's general ledger. Cash Disbursements City management agrees with the recommendation, although a clear segregation of primary accounts payable responsibilities (vendor file maintenance, payment check processing and distribution) is not entirely possible given the small size of the City staff. However, mitigating measures are being established to ensure all vendor payments are appropriately authorized and reviewed for correctness. Such measures will provide a sound level of internal control over the City's purchasing and cash disbursement processes. 151 IVan l��U����� 0 � mu Fankhanel, LLPINDEPENDENT ACCOUNTANT'S REPORT ON AGREED-UPON PROCEDURES APPLIED TO APPROPRIATIONS LIMIT WORKSHEETS City Council City of Ukiah Ukioh, California We have performed procedures enumerated below to be the accompanying Appropriations Limit worksheet of the City of Ukiah, for the year ended June 30, 2015. These procedures, which were agreed to by the City of Ukiah and the League of California Cities (as presented in the publication entitled Agreed- upon Procedures Applied to the Appropriations Limitation Prescribed by Article XIIIB of the California Constitution), were performed solely to assist the City in meeting the requirements of Section 1.5 of Article XIIIB of the California Constitution. The City's management is responsible for the Appropriations Limit worksheet. This agreed-upon procedures engagement was conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants. The sufficiency of the procedures is solely the responsibility of those parties specified in this report. ConsequenUy, we make no representation regarding the sufficiency of the procedures described below either for the purpose for which this report has been requested or for any other purpose. The procedures performed and our findings were as follows: 1. We obtained the completed worksheets and compared the limit and annual adjustment factors included in those worksheets to the limit and annual adjustment factors that were adopted by resolution of the City Council. We also compared the population and inflation options included in the aforementioned documents to those that were selected by a recorded vote of the City Council. Finding: No exceptions were noted as a result of our procedures. 2. For the accompanying Appropriations Limit worksheet, we added last year's limit to total adjustments and agreed the resulting amount to this year's limit. Finding: No exceptions were noted as a result of our procedures. 3. We agreed the current year information presented in the accompanying Appropriations Limit worksheet to the other documents referenced in #1 above. Finding: The City did not use the correct annual population adjustment factor on their Appropriations Limit worksheet. Therefore, their 2014-15 Appropriation Limit is lower by .068% Van Lant & npnkh*ne/, LLP 25eozKellogg Street oma unu*. Cx e2354 909.85668/9 152 4. We agreed the prior year appropriations limit presented in the accompanying Appropriations Limit worksheet to the prior year appropriations limit adopted by the City Council during the prior year. Finding: No exceptions were noted as a result of our procedures. We were not engaged to, and did not, perform an examination, the objective of which would be the expression of an opinion on the accompanying Appropriations Limit worksheet. Accordingly, we do not express such an opinion. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you. No procedures have been performed with respect to the determination of the appropriations limit for the base year, as defined by the League publication entitled Article XIIIB of the California Constitution. This report is intended solely for the use of the City Council and management of the City of Ukiah and is not intended to be and should not be used by anyone other than these specified parties. However, this report is a matter of public record and its distribution is not limited. 71:401,4ott June 7, 2016 153 CITY OF UKIAH APPROPRIATIONS LIMIT COMPUTATION 2014 —2015 2014 - 2015 Change in Per Capital Personal Income -0.23% Population Change City Population Growth 0.52% Change in Per Capita Personal Income Converted to a Ratio 0.9977 Population Change Converted to a Ratio 1.0052 Calculation of Growth Factor 1.0029 2013 - 2014 Appropriations Limit $ 35,148,577 2014 - 2015 Appropriations Limit $ 35,250,508 ($35,148,577 X 10029) 154 CITY OF UKIAH Single Audit Report on Federal Award Programs June 30, 2015 CITY OF UKIAH SINGLE AUDIT REPORT ON FEDERAL AWARD PROGRAMS Year Ended June 30, 2015 TABLE OF CONTENTS Page Independent Auditor's Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 1 -2 Independent Auditor's Report on Compliance for Each Major Program and on Internal Control Over Compliance Required by OMB Circular A-133 3 - 5 Schedule of Expenditures of Federal Awards 6 Notes to the Schedule of Expenditures of Federal Awards 7 Schedule of Findings and Questioned Costs 8 - 15 Summary Schedule of Prior Audit Findings 16 IVan l��U����� 0 � mu %.,,,I,1,1,1,1,1,01,..., ., Fankhanel, LLPV , ortfffod rtiYalic A,1 m,r)1 au6, ' Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards City Council City of Ukiah Ukioh, California We have oudited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United 8totes, the financial statements of the governmental oodvides, business-type oodvides, each major fund and the aggregate remaining fund information of the City of Ukiah (the ^City^), as of and for the year ended June 30, 2015, and the related notes to the financial stotennents, which collectively comprise the City's basic financial stotennents, and have issued our report thereon dated June 7, 2016. Internal Control Over Financial Reporting In planning and performing our audit of the financial stotennents, we considered the City's internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinion on the financial stotennents, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, we do not express an opinion on the effectiveness of the City's internal control. Our consideration of internal control was for the limited purpose described in the preceding paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that were not identified. Hovvever, as described in the accompanying schedule of findings and responses, we identified certain deficiencies in internal control that we consider to be material weaknesses. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned funodons, to prevent, or detect and oorreot, misstatements on a timely basis. A material weakness is a defioienoy, or a combination of deficiencies, in internal oontro|, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. We consider the deficiency described as item 2015-1 in the accompanying schedule of findings and responses to be a material weakness. I Van Lant & npnkh*ne/, LLP 25eozKellogg Street i oma unu*. Cx e2354 e0e.e566ere A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. We consider the deficiencies described in the accompanying schedule of findings and responses as items 2015-3 and 2015-4 to be significant deficiencies. Compliance and Other Matters As part of obtaining reasonable assurance about whether the City's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed an instance of noncompliance or other matters that are required to be reported under Government Auditing Standards and which is described in the accompanying schedule of findings and responses as item 2015-2. City of Ukiah's Responses to Findings The City's responses to the findings identified in our audit are described in the accompanying schedule of findings and questioned costs. The City's responses were not subjected to the auditing procedures applied in the audit of the financial statements and, accordingly, we express no opinion on them. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City's internal control and compliance. Accordingly, this communication is not suitable for any other purpose. r:0401,44)t p �+ June 7, 2016 2 lant �IVan mu looggiams Fankhanel, LLPIndependent Auditor's Report on Compliance for Each Mjor Program and on Internal Control Over Compliance Required by OMB Circular A-133 City Council City of Ukiah Ukioh, California Report on Compliance for Each Mjor Federal Program We have audited the City of Ukiah's compliance with the types of compliance requirements described in the OMB Circular A-133 Compliance Supplement that could have a direct and material effect on each of the City's major federal programs for the year ended June 30, 2015. The City's major federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Management's Responsibility Management is responsible for compliance with the requirements of laws, regu|odons, oontroots, and grants applicable to its federal program. Auditor's Responsibility Our responsibility is to express an opinion on compliance for each of the City's major federal programs based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing 3tendenos, issued by the Comptroller General of the United States; and (]MB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and (]MB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes exonnining, on a test bosis, evidence about the City's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion on compliance for each major federal program. Hovvever, our audit does not provide a legal determination of the City's compliance. Van Lant & npnkh*ne/, LLP 25eozKellogg Street oma unu*. Cx e2354 909.85668/9 3 Opinion on Each Major Federal Program In our opinion, the City of Ukiah, complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended June 30, 2015. Report on Internal Control Over Compliance Management of the City is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered the City's internal control over compliance with the types of requirements that could have a direct and material effect on each major federal program to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major federal program and to test and report on internal control over compliance in accordance with OMB Circular A-133, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over compliance. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. Report on Schedule of Expenditures of Federal Awards Required by OMB Circular A-133 We have audited the financial statements of the governmental activities, business-type activities, each major fund, and the aggregate remaining fund information, of the City of Ukiah, as of and for the year ended June 30, 2015, and the related notes to the financial statements, which collectively comprise the City's basic financial statements. We issued our report thereon dated June 7, 2016, which contained unmodified opinions on those financial statements. Our audit was conducted for the purpose of forming an opinion on the financial statements that collectively comprise the basic financial statements. The accompanying schedule of expenditures of federal awards is presented for purposes of additional 4 analysis as required by OMB Circular A-133 and is not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the financial statements. The information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the schedule of expenditures of federal awards is fairly stated in all material respects in relation to the basic financial statements as a whole. The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of OMB Circular A-133. Accordingly, this report is not suitable for any other purpose. June 7, 2016 5 CITY OF UKIAH SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS (SUPPLEMENTARY INFORMATION) Year Ended June 30, 2015 Federal Domestic Program Federal Grantor/ Assistance Identification Program Pass-through Grantor/Program Title Number Number Expenditures Federal Highway Administration Passed through the California Department of Transportation: State Street Streetscape 20.205 HSIPL5049(025) $ 4,160 State Street Road Diet 20.205 HSIPL5049(026) 4,160 Subtotal 8,320 U.S. Department of Housing and Urban Development Passed through to the California Department of Housing and Community Development: HOME Investment Partnership Program Activities 14.239 11-HOME-7654 311,555* Community Development Block Grant 14.228 10-EDEF-7261 210,173 Community Development Block Grant 14.228 13-CDBG-8940 18,733 Subtotal 540,461 Total Federal Financial Assistance $ 548,781 *Major Program 6 CITY OF UKIAH NOTES TO THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS Year Ended June 30, 2015 1) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES APPLICABLE TO THE SCHEDULE OF FEDERAL AWARDS A) Scope of Presentation The accompanying schedule presents only the expenditures incurred (and related awards received) by the City of Ukiah that are reimbursable under programs of federal agencies providing financial assistance. For the purpose of this schedule, financial assistance includes both federal financial assistance received directly from a federal agency, as well as federal funds received from pass-through entities by the City of Ukiah. Only the portion of program expenditures reimbursable with such federal funds is reported in the accompanying schedule. Program expenditures in excess of the maximum federal reimbursement authorized or the portion of the program expenditures that were funded with the state, local or other non-federal funds are excluded from the accompanying schedule. B) Basis of Accounting The expenditures included in the accompanying schedule were reported on the modified accrual basis of accounting. Under the accrual basis of accounting, expenditures are incurred when the City of Ukiah becomes obligated for payment as a result of the receipt of the related goods and services. Expenditures reported include any property or equipment acquisitions incurred under the federal program. C) Major Programs The City had one major program for the year ended June 30, 2015, consisting of the HOME Investment Partnership Program Activities, which had total disbursements of $311,555. This amount calculates to 56.8% of the total disbursements from federal awards. 7 CITY OF UKIAH SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ended June 30, 2015 SECTION I —SUMMARY OF AUDITOR'S RESULTS Financial Statements Type of Auditors' Report Issued: Unmodified Internal Control Over Financial Reporting: Material Weakness(es) Identified? Yes Significant Deficiencies Identified not Considered to be Material Weaknesses? Yes Noncompliance Material to Financial Statements Noted? No Federal Awards Internal Control Over Major Programs: Material Weakness(es) Identified? No Significant Deficiencies Identified not Considered to be Material Weaknesses? No Type of Auditor's Report Issued on Compliance for Major Programs: Unmodified Any Audit Findings Disclosed that are Required to be Reported in Accordance With OMB Circular A-133, Section 510(a)? No Identification of Major Programs: CFDA Numbers Name of Federal Program or Cluster U.S. Department of Housing and Urban Development 14.239 HOME Investment Partnership Program Activities Dollar Threshold used to Distinguish Between Type A And Type B Programs: $ 300,000 Auditee Qualified as Low-Risk Auditee? No 8 CITY OF UKIAH SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ended June 30, 2015 SECTION II — FINANCIAL STATEMENT FINDINGS 2015-1 Accuracy and Timeliness of Accounting Records Finding: The City's management is responsible for establishing and maintaining effective internal controls over financial reporting to help ensure that appropriate goals and objectives are met. This responsibility includes the selection and application of accounting principles, ensuring that financial information is reliable and properly recorded, and evaluating and monitoring ongoing activities. In preparation for the annual audit, the City's Finance staff performed significant analysis and reconciliations of various accounts in the City's general ledger. However, when we began our year-end audit fieldwork, it became apparent that certain accounts had not yet been thoroughly analyzed and reconciled to supporting records. This includes grant receivables, unavailable revenue accounts, pooled cash accounts, long-term debt, capital assets and accounts payable. In addition, while performing audit procedures, we identified and proposed several material adjusting entries to the City's accounting records. Furthermore, Statements on Auditing Standards No. 115, "Communicating Internal Control Related Matters Identified in an Audit" states that "indicators of material weaknesses in internal control include: identification by the auditor of a material misstatement of the financial statements under audit in circumstances that indicate the misstatement would not have been detected by the entity's internal control." Reconciliation and review of all balance sheet accounts and various revenue and expenditure accounts on a recurring basis, and especially at year-end, is a vital part of maintaining the integrity of the accounting and financial reporting system. Periodic reconciliations of balance sheet and other selected accounts provide accurate data from which to base decisions, prevent costly errors and provide ease in identifying potential adjustments and corrections. If this is not done in a timely manner throughout the fiscal year, the year-end closing process tends to be more difficult and time-consuming, and may contribute to delays in issuing year-end reports. It should be noted, adjusting journal entries were being made to the City's accounting records as late as March 2016, approximately 9 months after the end of the fiscal year. Recommendation: Therefore, in order to maintain the integrity of the accounting and financial reporting system, and to ensure timely reporting, we recommend that all balance sheet accounts and other selected accounts be analyzed on a monthly, quarterly or other periodic basis as appropriate. We suggest a schedule of accounting functions to be performed monthly, quarterly, etc., be prepared with the provision for signing off by date and initials when the procedure is complete. 9 CITY OF UKIAH SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ended June 30, 2015 2015-1 Accuracy and Timeliness of Accounting Records - Continued Management's Response: City management agrees with the recommendation and takes full responsibility for this material weakness in the effectiveness of the City's internal control. The deficiency is earnestly noted, that certain accounts in the City's general ledger had not been thoroughly analyzed and reconciled to supporting records during the fiscal year. Management clearly understands that, as a result of the deficiency, material misstatements in the City's June 30, 2015 financial statements would not have been detected by the City's internal control. Adjusting journal entries were made later to correct the City's accounting records, but the delay made the year-end closing process more difficult and time-consuming, which postponed year-end reports. The City expects to successfully remedy the internal control weakness with the addition of trained accounting and financial reporting personnel, skilled hand-on leadership in the Finance Department, and improved system functionality and controls. This includes timely balance sheet account analysis and reconciliations. The City's measures will ensure the noted weaknesses are corrected permanently. 2015-2 Electric Revenue Bonds Rate Covenant Finding: The Indenture of Trust between the City of Ukiah and Bank of America National Trust and Savings Association, as Trustee for the Electric Revenue Refunding 1992 Bonds includes a requirement to: "...prescribe, revise and collect such rates and charges for the services, facilities and electricity of Electric System which, after making allowances for contingencies and error in estimates, shall be at least sufficient to pay the following amounts in the order set forth: (a) Operating and Maintenance Expenes; (b) The interest on, principal and accreted Value (or Mandatory Sinking Account Payment) of the Outstanding Bonds (whether Serial or Term Bonds) as they become due and payable; (c) All other payments required for compliance with the Indenture or any Supplemental Indentures; and (d) All other payments required to meet any other obligations of the City which are charges, liens or encumbrances upon or payable form Net Operating Revenues. The Charges shall be so fixed that the Net Operating Revenues, plus any surplus amounts on deposit with the Trustee pledged to the payment thereof, shall be at least 1.25 times the amounts payable under (b) above and 1.0 times the amounts payable under (c) and (d) above." For the 2014-15 fiscal year, the City's Electric Enterprise Fund did not meet the required rate covenant requirement for the Electric Revenue Refunding 1992 Bonds as described above. 10 CITY OF UKIAH SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ended June 30, 2015 2015-2 Electric Revenue Bonds Rate Covenant- Continued Recommendation: We recommend the City, throughout the fiscal year, calculate and project their ability to meet the required bond rate covenants, and make any changes to the rate structure, if allowable, and/or expense reductions. Management's Response: City management agrees with the recommendation and has put into place procedures to review the cash flows of the electric utility and monitor the revenues and expenses during the year. In addition, there will be a review of the reserve balances held in various accounts to make the appropriate transfers to the Trustee to comply with the rate coverage of the 1992 bonds. 2015-3 Fraud Prevention and Detection Program Finding: Management of the City is responsible for designing and implementing systems and procedures for the prevention and detection of fraud, and for ensuring a culture and environment that promotes honesty and ethical behavior. Fraud can range from minor employee theft and unproductive behavior to misappropriation of assets and fraudulent financial reporting. The risk of fraud can be reduced through a combination of prevention, deterrence, and detection measures. However, fraud can be difficult to detect because it often involves concealment through falsification of documents or collusion among management, employees, or third parties. Therefore, it is important to place a strong emphasis on fraud prevention, which may reduce opportunities for fraud to take place, and fraud deterrence, which could persuade individuals that they should not commit fraud because of the likelihood of detection and punishment. Moreover, prevention and deterrence measures are much less costly than the time and expense required for fraud detection and investigation. Recommendation: While the City has taken steps to address the risk of fraud in certain areas, such as segregation of duties and other internal controls, we recommend the City consider taking a more formal, proactive approach to fraud prevention and deterrence. This would involve establishing an ongoing program of formally identifying and measuring fraud risks, taking steps to mitigate identified risks, and implementing and monitoring any necessary preventive and deterrent measures. 11 CITY OF UKIAH SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ended June 30, 2015 2015-3 Fraud Prevention and Detection Program - Continued For example, the City should consider establishing a more formal training program for its employees regarding fraud. New employees should be trained at the time of hiring about the entity's values and its code of conduct. This training should explicitly cover expectations of all employees regarding (1) their duty to communicate certain matters; (2) a list of the types of matters, including actual or suspected fraud, to be communicated along with specific examples; and (3) information on how to communicate those matters. In addition to the training at the time of hiring, employees should receive refresher training periodically thereafter. As mentioned above, management needs to provide information to employees on how to communicate fraud related matters. Research has shown that the majority of fraud is detected by fellow employees, and not outside auditors or internal controls. It is important for the City to establish and communicate to employees a reporting system that is appropriate for the City. The City should consider establishing a confidential reporting mechanism, which may include a combination of internal reporting and an anonymous tip hotline, not only for employees, but also for vendors and customers of the City. In summary, the City has established controls over fraud in many areas. However, the City should evaluate whether a more formal, proactive approach to preventing fraud would be appropriate. The above comments do not address all components of a strong antifraud program. Additional information can be provided to the City's management regarding this issue. Management's Response: City management agrees with the recommendation and will take proactive steps to formally identify risks of fraud and to implement and monitor any necessary preventive and deterrent measures to minimize fraud. The City's new Finance Director, who starts on July 25, 2016, is a Certified Public Accountant and is well experienced in effective administrative, accounting, and financial reporting procedures that can deter workplace fraud. Additionally, the new Finance Director will work with the City Manager and the Human Resources Department to establish an ongoing employee training program that will explicitly cover expectations of all employees regarding their duty to communicate actual or suspected fraud as well as information on how to communicate these matters to City management. 2015-4 Segregation of Duties Finding: Community Services Cash Receipts As part of our audit procedures we reviewed the process of collecting cash receipts at the Community Services Department in order to gain an understanding of the internal controls in this area. During our review we noted several weaknesses in the cash collection process. Below is a list of the issues identified: 12 CITY OF UKIAH SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ended June 30, 2015 2015-4 Segregation of Duties - Continued 1) No numerical reconciliation of the manual receipts issued, and through discussions with City staff, the issuance of receipts is not mandatory. 2) Cash payments are taken by instructors without the issuance of receipts. 3) Reconciliation of the number of people registered for classes to the number of people in attendance in a class is not done on a consistent basis. 4) Lack of segregation of duties for the receptionist/clerk who collects payments, inputs receipts, and reconciles the cash and checks collected. Lack of internal controls over the collection of payments at the Community Services Department could result in payments collected that are not ultimately recorded in the City's general ledger and deposited into the City's bank accounts. Cash Disbursements While obtaining an understanding of the internal controls over the accounts payable and cash disbursements process, we found there is a lack of segregation of incompatible duties for the Administrative Analyst — AP Clerk. The Administrative Analyst, enters new vendors into the vendor file, changes/updates vendor information, inputs the payments to be made for each check run, obtains the signed and printed checks from the printer, and places the checks in envelopes to be mailed. Also, the Purchasing Supervisor can create purchase order's (PO's), issue PO's, make and approve purchases, request vendors to be added to the AP system, and approve receiving copy or invoice if necessary. In a strong internal control environment, the individual responsible for entering payments to be made for each check run should not have access to the vendor master file, and also should not have access to the checks once they have been printed and signed. These functions should be segregated to reduce the potential for misappropriation of City funds. In addition, because the PO system does not require multiple approvals to generate PO's, the Purchasing Supervisor has an incompatible duty of being able to create and generate PO's and approve the invoice/purchase. Recommendation: The City should evaluate the various functions discussed above (and all City functions), and determine what practical steps can be taken to segregate incompatible duties. The City should perform risk assessment procedures, on a regular basis, to determine significant risks to which the City is exposed, which risks the City is willing to accept, and the risks for which the City should take action to mitigate. Cost versus benefit analysis should be considered throughout the risk assessment process. 13 CITY OF UKIAH SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ended June 30, 2015 2015-4 Segregation of Duties - Continued Management's Response: Community Services Cash Receipts City management agrees with the recommendation and has taken appropriate measures to address the noted weaknesses in the Community Services' cash collection processes. In May 2016, the Community Services Department implemented RecDesk, a Web-based accounting and reporting system that manages online registrations for Community Services' programs and issues appropriate receipts for registration payments. Customers are encouraged to register online for programs. In addition, receipt books are used by staff to record payments received in the field, although such payments are seldom made. On a daily basis, all receipts are reconciled to RecDesk by the Department Receptionist and separately by another Community Services staff member. All receipts are forwarded to the Finance Department on a daily basis for deposit in the City's bank accounts and for appropriate coding in the City's general ledger. Cash Disbursements City management agrees with the recommendation, although a clear segregation of primary accounts payable responsibilities (vendor file maintenance, payment check processing and distribution) is not entirely possible given the small size of the City staff. However, mitigating measures are being established to ensure all vendor payments are appropriately authorized and reviewed for correctness. Such measures will provide a sound level of internal control over the City's purchasing and cash disbursement processes. 14 CITY OF UKIAH SCHEDULE OF FINDINGS AND QUESTIONED COSTS Year Ended June 30, 2015 SECTION III — FEDERAL AWARD FINDINGS AND QUESTIONED COSTS There were no auditor's findings required to be reported in accordance with paragraph 510(a) of OMB Circular A-133. 15 CITY OF UKIAH SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS Year Ended June 30, 2015 SECTION II — FINANCIAL STATEMENT FINDINGS 2013-02 Noncompliance with Rate Covenants: Status: This finding has not been resolved. See Finding 2015-2 in the Summary Schedule of Findings and Questioned Costs. SECTION III — FEDERAL AWARD FINDINGS AND QUESTIONED COSTS There were no auditor's findings required to be reported in accordance with OMB Circular A-133 in the prior year. 16 Attachment 2 IVanlant &„„„„,1,1,1,1,1,1,01,11.11,„ Fankhanel, LLPV �0��� -- u�,,modp"m/c ^,=""",°,`.= ' June 28, 2016 City Council City of Ukiah Ukiah, CA We are engaged to audit the financial statements of the governmental oodvides, business-type activities, each mjor fund, and the aggregate remaining fund information of the City of Ukiah for the year ending June 30, 2016. Professional standards require that we provide you with the following information related to our audit. We would also welcome the opportunity to meet with you to discuss this information further since a two-way dialogue can provide valuable information for the audit process, if necessary. Our Responsibilities under U.S. Generally Accepted Auditing 8tondords, Government Auditing Standards and the Uniform Guidance. As stated in our engagement letter, our responsibility, as described by professional stondords, is to express opinions about whether the financial statements prepared by management with your oversight are fairly presented, in all material respeots, in conformity with U.S. generally accepted accounting principles. Our audit of the financial statements does not relieve you or management of your responsibilities. In planning and performing our audit, we will consider the City's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinions on the financial statements and not to provide assurance on the internal control over financial reporting. We will also consider internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with the Uniform Guidance. As part of obtaining reasonable assurance about whether the City's financial statements are free of material nnisstotennent, we will perform tests of its compliance with certain provisions of |ovvs, regu|odons, oontroots, and grants. Hovvever, providing an opinion on compliance with those provisions is not an objective of our audit. Also in accordance with the Uniform Guidance, we will exonnine, on a test bosis, evidence about the City's compliance with the types of compliance requirements described in the U.S. Office of Management and Budget (OMB) Compliance Supplement applicable to each of its major federal programs for the purpose of expressing an opinion on the City's compliance with those requirements. While our audit will provide a reasonable basis for our opinion, it will not provide a legal determination on the City's compliance with those requirements. Generally accepted accounting principles provide for certain required supplementary information (RSI) to supplement the basic financial statements. Our responsibility with respect to the RSI which supplement the basic financial stotennents, is to apply certain limited procedures in accordance with generally accepted auditing standards. However, the RSI will not be audited and, because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance, we will not express an opinion or provide any assurance on the RSI. 1 Van Lant & npnkh*ne/, LLP 25eozKellogg Street i oma unu*. Cx e2354 e0e.e566ere We have been engaged to report on the supplementary information, which accompany the financial statements but are not RSI. Our responsibility for this supplementary information, as described by professional standards, is to evaluate the presentation of the supplementary information in relation to the financial statements as a whole and to report on whether the supplementary information is fairly stated, in all material respects, in relation to the financial statements as a whole. We have not been engaged to report on the other information, which accompany the financial statements but are not RSI. Our responsibility with respect to this other information in documents containing the audited financial statements and auditor's report does not extend beyond the financial information identified in the report. We have no responsibility for determining whether this other information is properly stated. This other information will not be audited and we will not express an opinion or provide any assurance on it. Planned Scope and Timing of the Audit An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. Our audit will include obtaining an understanding of the entity and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. Material misstatements may result from (1) errors, (2)fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf of the entity. We will generally communicate our significant findings at the conclusion of the audit. However, some matters could be communicated sooner, particularly if significant difficulties are encountered during the audit where assistance is needed to overcome the difficulties or if the difficulties may lead to a modified opinion. We will also communicate any internal control related matters that are required to be communicated under professional standards. Also, our audit standards require that we inquire with Council Members regarding the issue of fraud and compliance with laws, regulations, etc. Please provide us with information you may have regarding the following, by calling Greg Fankhanel, Partner, at (909) 856-6879, or emailing to gfankhanel@vlfcpa.com: • Your views about the risks of fraud. • Whether you have knowledge of any actual, suspected, or alleged fraud affecting the entity. • Whether you have knowledge of any possible or actual noncompliance or abuses of broad programs and controls occurring during the period being audited or the subsequent period. • Whether you have an active role in oversight of management's processes for identifying and responding to fraud risks and of the controls established to mitigate those risks, and if so, how you exercise such oversight activities. • Whether the entity is in compliance with laws, regulations, contracts, and grant agreements. We began our audit in June of 2016 and plan to issue our final reports in December of 2016. This information is intended solely for the use of the City Council and management of the City of Ukiah and is not intended to be, and should not be, used by anyone other than these specified parties. Very truly yours, va, Attachment 3 rumwthvan Lant & 0, dddllVVl,d an ane , , , orhfied 0"t14,11( iViothr)1,u0,, [ June 28, 2016 To: City Council and Management City of Ukiah 300 Seminary Avenue Ukiah, CA 95482-5400 We are pleased to confirm our understanding of the services we are to provide the City of Ukiah (City)for the year ending June 30, 2016. We will audit the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information, including the related notes to the financial statements, which collectively comprise the basic financial statements, of the City of Ukiah as of and for the year ending June 30, 2016. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD&A), to supplement the City's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the City's RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited: 1) Management's Discussion and Analysis. 2) Budget schedules. 3) Pension information. We have also been engaged to report on supplementary information other than RSI that accompanies the City's financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America, and we will provide an opinion on it in relation to the financial statements as a whole, in a report combined with our auditor's report on the financial statements: 1) Schedule of expenditures of federal awards, as applicable. 2) Non-major funds financial statements and budget schedules The following other information accompanying the financial statements will not be subjected to the auditing procedures applied in our audit of the financial statements, and our auditor's report will not provide an opinion or any assurance on that other information. 1) Introductory section 2) Statistical section Van Laid & Fankhan&, LLP 25 901 Kellogg Street Loma Linda, CA 92364 1. 909.856_6819 Audit Objectives The objective of our audit is the expression of opinions as to whether your financial statements are fairly presented, in all material respects, in conformity with U.S.generally accepted accounting principles and to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. The objective also includes reporting on— • Internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards. • Internal control over compliance related to major programs and an opinion (or disclaimer of opinion) on compliance with federal statutes, regulations, and the terms and conditions of federal awards that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996 and Title 2 U.S. Code of Federal Regulations(CFR)Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards(Uniform Guidance). The Government Auditing Standards report on internal control over financial reporting and on compliance and other matters will include a paragraph that states that (1) the purpose of the report is solely to describe the scope of testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance, and (2) the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. The Uniform Guidance report on internal control over compliance will include a paragraph that states that the purpose of the report on internal control over compliance is solely to describe the scope of testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Both reports will state that the report is not suitable for any other purpose. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States;the Single Audit Act Amendments of 1996; and the provisions of the Uniform Guidance, and will include tests of accounting records, a determination of major program(s) in accordance with the Uniform Guidance,and other procedures we consider necessary to enable us to express such opinions.We will issue written reports upon completion of our Single Audit. Our reports will be addressed to the City Council and Management of the City of Ukiah. We cannot provide assurance that unmodified opinions will be expressed. Circumstances may arise in which it is necessary for us to modify our opinions or add emphasis-of-matter or other-matter paragraphs. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or we may withdraw from this engagement. We will also provide a report on agreed-upon procedures performed on the City's calculation of its annual appropriations limit as required by Article XIII B of the California State Constitution. We will perform the procedures in the Article XIII B Appropriations Limit Uniform Guidelines as published by the League of California Cities. This report will include a statement that the report is intended solely for the information and use of management, City Council and specific legislative or regulatory bodies and is not intended to be and should not be used by anyone other than these specified parties. Audit Procedures—General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1)errors, (2)fraudulent financial reporting, (3) misappropriation of assets, or(4)violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements or noncompliance may exist and not be detected by us, even though the audit is properly planned and performed in accordance with U.S. generally accepted auditing standards and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements or major programs. However,we will inform the appropriate level of management of any material errors, any fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential, and of any material abuse that comes to our attention. We will include such matters in the reports required for a Single Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written representations from you about your responsibilities for the financial statements;schedule of expenditures of federal awards;federal award programs; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities required by generally accepted auditing standards. Audit Procedures—Internal Control Our audit will include obtaining an understanding of the government and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. As required by the Uniform Guidance,we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each major federal award program. However, our tests will be less in scope than would be necessary to render an opinion on those controls and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to the Uniform Guidance. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards, Government Auditing Standards, and the Uniform Guidance. Audit Procedures—Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City's compliance with provisions of applicable laws, regulations, contracts, and agreements, including grant agreements. However, the objective of those procedures will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. The Uniform Guidance requires that we also plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with federal statutes, regulations, and the terms and conditions of federal awards applicable to major programs. Our procedures will consist of tests of transactions and other applicable procedures described in the OMB Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of the City's major programs. The purpose of these procedures will be to express an opinion on the City's compliance with requirements applicable to each of its major programs in our report on compliance issued pursuant to the Uniform Guidance. Other Services We will also assist in preparing the financial statements, schedule of expenditures of federal awards, and related notes of the City in conformity with U.S. generally accepted accounting principles and the Uniform Guidance based on information provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the services in accordance with applicable professional standards. The other services are limited to the financial statements, schedule of expenditures of federal awards, and related notes services previously defined. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities. Management Responsibilities Management is responsible for(1)establishing and maintaining effective internal controls, including internal controls over federal awards, and for evaluating and monitoring ongoing activities, to help ensure that appropriate goals and objectives are met; (2) following laws and regulations; (3) ensuring that there is reasonable assurance that government programs are administered in compliance with compliance requirements; and (4) ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles; for the preparation and fair presentation of the financial statements, schedule of expenditures of federal awards, and all accompanying information in conformity with U.S. generally accepted accounting principles; and for compliance with applicable laws and regulations (including federal statutes) and the provisions of contracts and grant agreements (including award agreements). Your responsibilities also include identifying significant contractor relationships in which the contractor has responsibility for program compliance and for the accuracy and completeness of that information. Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, (2) access to personnel, accounts, books, records, supporting documentation, and other information as needed to perform an audit under the Uniform Guidance, (3) additional information that we may request for the purpose of the audit, and (4) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and(3)others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants. Management is also responsible for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts, and grant agreements, or abuse that we report. Additionally, as required by the Uniform Guidance, it is management's responsibility to evaluate and monitor noncompliance with federal statutes, regulations, and the terms and conditions of federal awards; take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings; promptly follow up and take corrective action on reported audit findings; and prepare a summary schedule of prior audit findings and a separate corrective action plan. You are responsible for identifying all federal awards received and understanding and complying with the compliance requirements and for the preparation of the schedule of expenditures of federal awards(including notes and noncash assistance received) in conformity with the Uniform Guidance. You agree to include our report on the schedule of expenditures of federal awards in any document that contains and indicates that we have reported on the schedule of expenditures of federal awards. You also agree to include the audited financial statements with any presentation of the schedule of expenditures of federal awards that includes our report thereon OR make the audited financial statements readily available to intended users of the schedule of expenditures of federal awards no later than the date the schedule of expenditures of federal awards is issued with our report thereon. Your responsibilities include acknowledging to us in the written representation letter that(1)you are responsible for presentation of the schedule of expenditures of federal awards in accordance with the Uniform Guidance; (2)you believe the schedule of expenditures of federal awards, including its form and content, is stated fairly in accordance with the Uniform Guidance; (3)the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the schedule of expenditures of federal awards. You are also responsible for the preparation of the other supplementary information, which we have been engaged to report on, in conformity with U.S. generally accepted accounting principles. You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon OR make the audited financial statements readily available to users of the supplementary information no later than the date the supplementary information is issued with our report thereon. Your responsibilities include acknowledging to us in the written representation letter that(1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3)the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits, or other studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or studies. You are also responsible for providing management's views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information. You agree to assume all management responsibilities relating to the financial statements, schedule of expenditures of federal awards, and related notes, and any other nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements, schedule of expenditures of federal awards, and related notes and that you have reviewed and approved the financial statements, schedule of expenditures of federal awards, and related notes prior to their issuance and have accepted responsibility for them. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them. Engagement Administration, Fees, and Other We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request and will locate any documents selected by us for testing. At the conclusion of the engagement, we will complete the appropriate sections of the Data Collection Form that summarizes our audit findings. It is management's responsibility to electronically submit the reporting package (including financial statements, schedule of expenditures of federal awards, summary schedule of prior audit findings, auditors' reports, and corrective action plan) along with the Data Collection Form to the federal audit clearinghouse. We will coordinate with you the electronic submission and certification. The Data Collection Form and the reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditors' reports or nine months after the end of the audit period. We will provide copies of our reports to the City; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection. The audit documentation for this engagement is the property of Van Lant & Fankhanel, LLP (VLF) and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to State agencies or designees, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of VLF personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. The audit documentation for this engagement will be retained for a minimum of seven years after the report release date or for any additional period requested by Oversight Agencies for Audit, or Pass-through Entities. If we are aware that a federal awarding agency, pass-through entity, or auditee is contesting an audit finding,we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation. We expect to begin our audit in June of 2016 and to issue our reports no later than December of 2016. Brett Van Lant is the engagement partner and is responsible for supervising the engagement and signing the reports or authorizing another individual to sign them. Our fee for these services will be in accordance with our audit proposal dated March 23, 2015. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. In accordance with our firm policies, work may be suspended if your account becomes 30 days or more overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report(s). You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. We appreciate the opportunity to be of service to the City of Ukiah and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign a copy and return it to us. Very truly yours, */#4,0e; RESPONSE: This letter correctly sets forth the understanding of the City of Ukiah. Management signature: Title: Date: Governance signature: Title: Date: ITEM NO.: 12d MEETING DATE: July 6,2016 �y AGENDA SUMMARY REPORT City of Uk ah SUBJECT: UPDATE AND DISCUSSION ON THE FISCAL YEAR 2016-17 BUDGET SCHEDULE Summary: Council will receive an update on the FY 2016-17 Budget document and hearing schedule as of July 2016. Background: On June 15, 2016, the City Council was advised of a delay in developing the FY 2016-17 Budget and adopted Resolution 2016-35 authorizing funding and appropriations to continue through August 2016. Over the last weeks, the budget team has been working to update the cost allocation plan, review the department requests, incorporate an updated Five Year Capital Improvement Plan for only the FY 2016- 17 projects in the budget document and revise the budget format to include all appropriate funds and available fund balances and reserves. This format change will provide a clearer understanding of the total sources and uses within each fund and the effect on fund balance and available reserves. This will also allow for a better reconciliation with the prior year's audited financial statements. The level of detail for each of the funds will still be in the budget document. Discussion: The draft budget document is planned to be completed by July 20, 2016. It is recommended to hold budget hearings during the week of July 25-29, 2016. Depending on the extent of changes, additions or other adjustments to the draft budget, the final document and resolution for adoption will be presented on either the August 3rd or 17th City Council meeting. In addition, as part of the adoption of the FY 2016-17 Budget, staff will provide a preliminary schedule for the FY 2016-17 Mid-Year Budget Review and development of the FY 2017-18 Budget. In addition, at the August 17th City Council meeting, staff will present an update to the Five Year Capital Improvement Plan that will include the projects adopted in the FY 2016-17 Budget and projections of projects to FY 2020-21. Fiscal Impact: No fiscal impact is expected from this action. Staff is held accountable under Resolution 2016-35 on spending limits during July and August based on the adopted FY 2015-16 Budget and other specifically authorized expenditures. FISCAL IMPACT: Budgeted New Appropriation Budget Previous Amount in Source of Funds Account Number Amendment Contract or 15-16 FY (Title&No.) Required Purchase Order No. N/A N/A N/A Yes ❑ No ® N/A RECOMMENDED ACTION(S): ....., ,.,.,,. .� ___a __..�.•.... Direct the City Manager to schedule budget hearings during the week of July 25-29, 2016. ALTERNATIVES: Provide alternative direction to staff. Citizens advised: N/A Requested by: David Spilman, Interim Finance Director Prepared by: David Spilman, Interim Finance Director Coordinated with: Sage Sangiacomo, City Manager Presenter: David Spilman, Interim Finance Director Attachment: None COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance: Approved: S e Sang' omo, City Manager % ‘ . ITEM NO.: 12e ti._ MEETING DATE: _July 6, 2016 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: RECEIVE STATUS OF BIDDING EFFORT FOR SPECIFICATION NO. 16-03 GRACE HUDSON MUSEUM ROOF REPLACEMENT PROJECT AND CONSIDER AUTHORIZING STAFF TO PROCEED WITH A NEGOTIATED CONTRACT PROCESS Summary: Council will receive a report regarding the status of the bidding effort for Specification No. 16- 03 Grace Hudson Museum Roof Replacement Project and consider authorizing staff to proceed with a negotiated contract process. Background: In May 2016, the City Council amended the Capital Improvement Plan to incorporate the roof replacement project at the Grace Hudson Museum. Specification No. 16-03 was prepared and included the scope of work for new composition shingle roofing, reuse of existing gutter, and new flashing, and an estimated quantity for repair work to flashing caps, glue-lam beams, and decking. The plans and specifications can be viewed as Attachment #1 and online at: https://citvofukiah.box.com/v/Spec16-03GHMRoofReplacement. The roofing area is approximately 15,200 square feet with 320 linear feet of gutters. The roof replacement portion has been estimated at $4 - $5 per square foot. Staff and architect believe that this project will cost $70,000 - $90,000 depending upon the bidding environment and any unforeseen damage or dry-rot that is exposed during the execution of the work. Discussion: The Notice to Bidders was advertised for either a Class B or C-39 licensed contractor, and published in the Ukiah Daily Journal on May 29, 2016, and again on June 5, 2016. The Notice was distributed to those listed on the Qualified Contractor's List, and specifications were also distributed to the building exchanges. The City held a mandatory pre-bid meeting on June 7, 2016. Five contractors attended the meeting. The bid opening was scheduled for 2 p.m. on June 28th, with the City receiving no bids. After some investigation, it seems that many of the contractors that could perform the work are currently busy with projects, and were unable to provide a bid at this time, even though plenty of time was given to respond to the bid request. RECOMMENDED ACTION(S): Approve pursuing the negotiated contract process for Specification No. 16- 03 Grace Hudson Museum Roof Replacement Project. ALTERNATIVES: Remand to staff with direction. Citizens advised: Sun House Guild and Museum Endowment Requested by: N/A Prepared by: Mary Horger, Purchasing Supervisor;Tami Bartolomei, Community Services Administrator; and Sherrie Smith-Ferri, Museum Director Coordinated with: Katie Marsolan, Project Analyst Presenters: Sherrie Smith-Ferri, Museum Director;Tami Bartolomei, Community Services Administrator; and Mary Horger, Purchasing Supervisor Attachment: 1. Specification No. 16-03 Grace Hudson Museum Roof Replacement COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other RECORDS APPROVED: ❑ Agreement: ❑ Resolution: ❑ Ordinance: Note Please write Agreement Noin upper right corner of agreement when drafted. " .. Approved: �° - Sa Sa iac A "o, City Manager Page 2 of 2 As per Section 22038(c) of the California Public Contract Code, "If no bids are received through the formal or informal procedure, the project may be performed by the employees of the public agency by force account, or negotiated contract without further complying with this article." A similar situation occurred last year with Specification No. 15-11 Crosswalk at North State Street and Garrett Drive. In that case, staff went back and reached out to local contractors, and other contractors in nearby regions, using the specification documents to obtain quotes. From there, staff evaluated the quotes received and returned to Council with an award recommendation. In this case, time is of the essence, the Museum roof needs to be replaced before the winter rains start. Staff would like to proceed the same way as in the North State Street Crosswalk case, as soon as is possible. If successful in obtaining quotes, Staff plans to come back to Council shortly with an award recommendation. FISCAL IMPACT: Budgeted New Appropriation Budget Previous Amount in Source of Funds Account Number Amendment Contract or 15-16 FY (Title&No.) Required Purchase Order No. Yes ® No **Budget $� Museum Capital Roof 22022700.80220 Amendment N/A CIP authorized by City Council on May 18, 2016(Agenda Item 12a). Attachment 1 CITY OF UKIAH MENDOCINO COUNTY, CALIFORNIA SPECIAL PROVISIONS FOR GRACE HUDSON MUSEUM ROOF REPLACEMENT SPECIFICATION NO. 16-03 CITY OF UKIAH DEPARTMENT OFCOMMUNITY SERVICES 300 Seminary Avenue Ukiah, California 95482-5400 MANDATORY PRE-BID MEETING: 11:00 am, June 7, 2016 Grace Hudson Museum, 431 South Main Street, Ukiah, CA 95482 Bids Open: June 28, 2016 2:00 p.m. Office of City Clerk 300 Seminary Avenue Ukiah, California 95482 CITY OF UKIAH MENDOCINO COUNTY, CALIFORNIA CITY COUNCIL: STEVE SCALMANINI -MAYOR DOUGLAS CRANE JIM BROWN KEVIN DOBLE MAUREEN MULHEREN SAGE SANGIACOMO-CITY MANAGER TIM ERIKSEN - DIRECTOR OF PUBLIC WORKS/CITY ENGINEER MARY HORGER- PURCHASING SUPERVISOR KRISTINE LAWLER-CITY CLERK R.ALLEN CARTER -CITY TREASURER CITY OF UKIAH DEPARTMENT OF COMMUNITY SERVICES MAY 24, 2016 TABLE OF CONTENTS PAGE NOTICE TO BIDDERS INSTRUCTIONS TO BIDDERS 1 GENERAL CONDITIONS SECTION 1. PROPOSAL REQUIREMENTS AND GENERAL CONDITIONS 2 1-01. Definitions 1-02. Examinations of Plans, Special Provisions and Site of Work 1-03. Proposal 1-04. Withdrawal of Bids 1-05. Public Opening of Bids 1-06. Bid Guaranty 1-07. Qualification of Bidders 1-08. Disqualification of Bidders 1-09. Identification of Subcontractors 1-10. General Provisions of the Standard Specifications SECTION 2. AWARD AND EXECUTION OF CONTRACT 4 2-01. Award of Contract 2-02. Return of Proposal Guaranties 2-03. Execution of Contract SECTION 3. SCOPE AND INTENT OF CONTRACT 4 3-01. Effect of Inspection and Payments 3-02. Effect of Extension of Time 3-03. Extra Work 3-04. Assignment of Contract 3-05. Subcontractors 3-06. Interpretation of Special Provisions and Drawings 3-07. Liability of City Officials 3-08. Dispute Resolution SECTION 4. BONDS 5 4-01. Faithful Performance Bond 4-02. Material and Labor Bond 4-03. Defective Material and Workmanship Bond 4-04. Notification of Surety Companies SECTION 5. INSURANCE REQUIREMENTS FOR CONTRACTORS 5 5-01. Minimum Scope of Insurance 5-02. Minimum Limits of Insurance 5-03. Deductibles and Self-Insured Retentions 5-04. Other Insurance Provisions 5-05. Acceptability of Insurers 5-06. Verification of Coverage 5-07. Subcontractors Grace Hudson Museum Roof Replacement iii Spec No.16-03 SECTION 6. RESPONSIBILITIES AND RIGHTS OF CONTRACTOR 7 6-01. Legal Address of Contractor 6-02. Office of Contractor at Site 6-03. Attention to Work 6-04. Liability of Contractor 6-05. Protection of Persons and Property 6-06. Protection of City Against Patent Claims 6-07. Protection of Contractors Work Property 6-08. Regulations and Permits 8-09. Construction Utilities 6-10. Approval of Contractors Plans 6-11. Suggestions to the Contractor 6-12. Termination of Unsatisfactory Subcontracts 6-13. Preservation of Stakes and Marks 6-14. Assistance to Engineer 6-15. Removal of Condemned Materials and Structures 6-16. Proof of Compliance with Contract 6-17. Errors and Omissions 6-18. Cooperation 8-19. Right of Contractor to Stop Work 6-20. Hiring and Dismissal of Employees 6-21. Wage Rates 6-22. Cleaning Up 6-23. Guaranty SECTION 7. RESPONSIBILITIES AND RIGHTS OF CITY 12 7-01. Authority of the Engineer 7-02. Inspection 7-03. Surveys 7-04. Rights-of-Way 7-05. Retention of Imperfect Work 7-06. Changes in the Work 7-07. Additional Drawings by City 7-08. Additional and Emergency Protection 7-09. Suspension of Work 7-10. Right of City to Terminate Contract 7-11. Use of Completed Portions SECTION 8. WORKMANSHIP, MATERIALS AND EQUIPMENT 14 8-01. General Quality 8-02. Quality in Absence of Detailed Specifications 8-03. Materials and Equipment Specified by Name 8-04. Source of Materials 8-05. Storage of Materials 8-06. Drawings, Samples and Tests SECTION 9. PROSECUTION OF WORK 15 9-01. Equipment and Methods 9-02. Time of Completion 9-03. Avoidable Delays 9-04. Unavoidable Delays 9-05. Notice of Delays 9-08. Extension of Time Grace Hudson Museum Roof Replacement iv Spec No.16-03 9-07. Unfavorable Weather and Other Conditions 9-08. Saturday, Sunday, Holiday and Night Work 9-09. Hours of Labor SECTION 10. PAYMENT 16 10-01. Certification by Engineer 10-02. Progress Estimates and Payment 10-03. Substitution of Securities 10-04. Acceptance 10-05. Final Estimate and Payment 10-06. Delay Payments 10-07. Extra Work and Work Omitted 10-08. Compensation for Extra Work or Work Omitted 10-09. Compensation to the City for Extension of Time 10-10. Liquidated Damages for Delay SECTION 11. MISCELLANEOUS 19 11-01. Notice 11-02. Computation of Time 11-03. Litigation and Forum Selection 11-04. Waiver TECHNICAL SPECIFICATIONS SECTION 12. GENERAL INFORMATION 21 12-01. Location and Scope of Work 12-02. Arrangement of Technical Specifications 12-03. Arrangement of Plans 12-04. Business Licenses 12-05. Permits 12-06. Standard Specifications and Standard Plans 12-07. Temporary Facilities 12-08. Public Convenience and Safety 12-09. Maintaining Traffic 12-10. Stream Pollution 12-11. Warranties 12-12. Utilities 12-13. Preconstruction Conference 12-14. Safety Requirements SECTION 13. CONSTRUCTION DETAILS 22 13-01. Technical Specifications 13-02. Contract Drawings SECTION 14. EXCLUSIONS FROM GENERAL CONDITIONS 27 14-01. Provisions to be Excluded from General Conditions SECTION 15. AMENDMENTS TO GENERAL CONDITIONS 27 15-01. Provisions of General Conditions to be Amended Grace Hudson Museum Roof Replacement v Spec No.16-03 CERTIFICATES AND DOCUMENTS BID SUBMITTAL CHECKLIST 26 PROPOSAL 28 BIDDING SCHEDULE 29 FAIR EMPLOYMENT PRACTICES CERTIFICATION 31 WORKER'S COMPENSATION CERTIFICATE 32 CERTIFICATE OF NONDISCRIMINATION IN EMPLOYMENT 33 LIST OF PROPOSED SUBCONTRACTORS 34 STATEMENT OF EXPERIENCE OF BIDDER 35 SIGNATURE OF BIDDER 36 BIDDER'S BOND 37 NON-COLLUSION AFFIDAVIT 38 AGREEMENT 39 INDEMNIFICATION AGREEMENT 43 EXAMPLE BOND FORMS 44 DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND 48 DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND 49 INSURANCE CERTIFICATES AND ENDORSEMENT FORMS APPENDICES: APPENDIX'A'-TECHNICAL SPECIFICATIONS ATTACHMENT 'A'-CONTRACT DRAWINGS Grace Hudson Museum Roof Replacement vi Spec No.16-03 CITY OF UKIAH, MENDOCINO COUNTY, CALIFORNIA NOTICE TO BIDDERS FOR GRACE HUDSON MUSEUM ROOF REPLACEMENT SPECIFICATION NO. 16-03 NOTICE IS HEREBY GIVEN that sealed standard proposals for GRACE HUDSON MUSEUM ROOF REPLACEMENT will be received at the Office of the City Clerk, Ukiah Civic Center,300 Seminary Avenue, Ukiah California until 2:00 p.m. on June 28, 2016, at which time, or as soon thereafter as possible, they will be publicly opened and read. Bids shall be addressed to the City Clerk and shall be endorsed"Grace Hudson Museum-Roof Replacement." Bids are required for the entire work described herein. No fax bids will be accepted. Scope of Work consists of the removal and salvage of the existing metal roof to solid roof deck,repair/replacement of decking and framing as required, repair to the existing glulams and flashing at the museum entry,and installation of a complete composite shingle roof system, including underlayments and flashings. A MANDATORY PRE-BID MEETING will be held at 11am on Tuesday, June 7, 2016 at the project site— Grace Hudson Museum,431 South Main Street, Ukiah, CA 95482. Plans and Special Provisions may be inspected and/or copies obtained for a non refundable fee of$169. Plans and Special Provisions may also be downloaded at no charge from the City's website at www.cityofukiah.com. Contact Mary Horger, Purchasing Supervisor, City of Ukiah,300 Seminary Avenue, Ukiah, California 95482-5400. No bid will be considered unless it is made on the forms furnished by the City and is made in accordance with the details of the Special Provisions. Each bidder must be licensed as required by law. Further information regarding the work or these specifications can be obtained by calling Mary Horger at(707)463-6233 or at fax phone(707) 313-3621. The City Council reserves the right to reject any or all bids and to determine which proposal is, in its opinion, the lowest responsible bid of a responsible bidder and which it deems in the best interest of the City to accept.The City Council also reserves the right to waive any information not material to cost or performance in any proposal or bid. No contractor or subcontractor may be listed on a bid proposal for a public works project(submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5[with limited exceptions from this requirement for bid purposes only under Labor Code section 17711(a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project(awarded on or after April 1, 2014) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. The prime contractor shall be responsible for posting job site notices as prescribed by regulation, This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Pursuant to provisions of Section 1770, including amendments thereof,of the Labor Code of the State of California, the Director of the Department of Industrial Relations, State of California, has ascertained the general prevailing rate of wages for straight time,overtime, Saturdays,Sundays and Holidays including employer payment for health and welfare, vacation, pension and similar purposes. Copies of the General Prevailing Wage Determination (applicable to the work),for the locality in which the work is to be done are available on the Internet at web address: http://www.dir.ca.gov/DLSR/PWD/ The prime contractor for the work herein shall possess a current,valid State of California, Class B(General Building)or Class C-39(Roofing)Contractor's License. Pursuant to California Public Contract Code§22300,this contract includes provisions that allow substitutions of certain types of securities in lieu of the City withholding a portion of the partial payments due the Contractor to insure performance under this contract. By order of the City Council, City of Ukiah, County of Mendocino, State of California. Dated: Aa card 1 / _ Kris ine Lawler, City Clerk, City of Ukiah, California PUBLISH TWO TIMES: May 29, 2016 and June 5, 2016 INSTRUCTIONS TO BIDDERS Grace Hudson Museum Roof Replacement shall be performed in accordance with the Plans and Special Provisions therefor adopted, to which special reference is hereby made. Each bidder must supply all the information required by the bid documents and Special Provisions. Minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color or national origin in consideration for an award of any contract entered into pursuant to this advertisement. Women will be afforded equal opportunity in all areas of employment. However, the employment of women shall not diminish the standards of requirements for the employment of minorities. All proposals or bids shall be accompanied by a cashier's check or certified check payable to the order of the City of Ukiah amounting to 10 percent of the bid,or by a bond in said amount and signed by the bidder and a corporate surety, payable to said City. Said check shall be forfeited,or said bond shall become payable to said City in case the bidder depositing the same does not, within fifteen (15) days after written notice that the contract has been awarded to him: (a)enter into a contract with the City and (b)furnish certificates of insurance and endorsements, a bond of faithful performance and a payment bond as described in the Special Provisions. No bidder shall withdraw his or her bid for a period of thirty(30)calendar days after the date set by the City for the opening thereof. The Contractor and any subcontractors shall each possess a valid City of Ukiah Business License prior to the start of any work. The Contractor shall furnish a project schedule to the Engineer prior to the start of any work and start work as scheduled. The work is to be completed within sixty (60) calendar days. The Contractor will pay to the City the sum of five hundred ($500.00)dollars per day for each and every calendar day's delay beyond the time prescribed. The staff shall notify a bidder by telephone, email or fax, if it intends to recommend the rejection of the bidder's bid. Any bid protest must be filed with the City Clerk not more than five calendar days following the bid opening, or 2 calendar days following notice that staff is recommending the rejection of a bid. If any such timely written protest is filed, all bidders shall be provided a copy of the protest within 2 calendar days of its reoeipt, which may be delivered to the bidders as an email attachment or by fax. All such bidders may file with the City Manager a written objection or other response to the protest. All objections or responses filed not more than 5 days after receipt of the written protest will be presented to the City Council at its next regular meeting occurring not less than 12 calendar days following the bid opening. The City Council will resolve the bid protest at that meeting based on the written protest,any staff recommendation and all timely written objections and responses. In accordance with the Brown Act, any person may address the City Council on this item during the meeting. The City Council action on the protest shall represent a final decision by the City on the protest. Examination of Site, Drawings, Etc. A mandatory pre-bid conference will be held Tuesday,June 7,2016 at 11 a.m. at the project site located at the Grace Hudson K4ueeum, 431 South Main Street, Ukieh, to fully acquaint interested Contractors with local conditions, construction and labor required so that he or she may fully understand the facilities, difficulties and restrictions attending the execution of the work under the Contract. Failure to attend the mandatory bid conference will be just cause for the bid to be rejected as non-responsive. Bidders shall thoroughly examine and be familiar with the Plans and Special Provisions. The failure of any bidder to receive or examine any form, inetrument, addendum, or other document, or to visit the site and acquaint himself with conditions there existing, shall in no way relieve the bidder from any obligation with respect to his or her proposal or to the contract. The drawings for the work show conditions as they are supposed or believed by the City to exist; but, it is neither intended nor shall it be inferred that the conditions as shown thereon constitute a representation by the City or its officers that such conditions are actually existent, nor shall the City,the Engineer or any of their officers or representatives be liable Grace Hudson Museum Roof Replacement 1 Spec.No. 16-03 for any loss sustained by the Contractoas a result of a variance between the conditions shown on the drawings and the conditions actually revealed during the progress of the work or otherwise. Oral statements or instructions made during this visit will not constitute an amendment to this solicitation. The City will determine the appropriate action necessary, if any, and may issue a written amendment to the bid request. The bidder's attention is directed to the possible existence of obstructions and public improvements within the limits of the work or adjacent thereto, which may or may not be shown on the Drawings. The bidder shall investigate to his or her satisfaction the conditions to be encountered, the character, quality and quantities of work to be performed and materials to be furnished and the requirements of the Plans, Special Provisions,Standard Specifications,Standard Plans,and Contract Documents.The submission of a proposal shall be considered conclusive evidence that the bidder has made such examination and has accepted the project workplace as a safe workplace to perform the work of the Contract. Bidder Inquiries and Questions Inquiries and questions must be submitted in writing via fax or email to the following designated contact person: Mary Horger, Purchasing Supervisor Fax: (707) 313-3621 Email: mhorger@oih/ofukiah.00m The City reserves the right to not respond to inquiries or questions submitted within 3 business days of the bid opening. Location of the Work All of the work to be performed is within the City of Ukiah. Project is located at Grace Hudson Museum,431 South Main Street, Ukiah, CA 95482. Grace Hudson Museum Roof Replacement 2 Spec.No. 16-03 GENERAL CONDITIONS SECTION 1. PROPOSAL REQUIREMENTS AND GENERAL CONDITIONS 1-01. Definitions. Whenever any word or expression defined in this section,or pronoun used in its stead,occurs in these contract documents, it shall have and is mutually understood to have the meaning given: a. "City of Ukiah" or "City" shall mean the City of Ukiah, Mendocino County, California, acting through its City Council or any other boemd, body, official or officials to which or to whom the power belonging to the Council shall by virtue of any act or acts, hereafter pass or be held to appertain. b. "Engineer" shall mean the Engineer or Architect duly and officially appointed by the City to supervise and direct the work of construction under this oontnaot, acting personally or through agents or assistants duly authorized by him,such agents or assistants acting within the scope of the particular duties entrusted to them. c. "Inspector" shall mean the engineering or technical inspector or inspectors duly authorized or appointed by the Engineer, limited to the particular duties entrusted to him or her or them. d. "Contractor"shall mean the party entering into contract with the City of Ukiah for the performance of work covered by this contract and his or her authorized agents or legal representatives. e. "Date of signing of contract" or words equivalent thereto, shall mean the date upon which this contract,with the signature of the Contractor affixed,together with the prescribed bonds,shall be or shall have been delivered to the City or its duly authorized representatives. f. "Day"or"days",unless herein otherwise expressly defined,shall mean a calendar day or days of twenty-four hours each. g. "The work"shall mean and include all the work specified,indicated,shown or contemplated in the contract to construct the improvement,including all alterations,amendments or extensions thereto made by contract change order or other written orders of the Engineer. h. "Contract drawings", "drawings", "plans" shall mean and include 1) all drawings or plans which may have been prepared by or on behalf of the City, as a basis for proposals,when duly signed and made a part of this contract by incorporation or reference, 2) all drawings submitted in pursuance of the terms of this contract by the successful bidder with his or her proposal and by the Contractor to the City if and when approved by the Engineer and 3)all drawings submitted by the Engineer to the Contractor during the progress of the work as provided for herein. Where "as shown", "as indicated", "as detailed" or words of similar import are used, it shall be understood that reference to the drawings accompanying these Special Provisions is made unless stated otherwise. Where "as directed", "as permitted", "approved" or words of similar import are used, it shall be understood that the direction,requirements,permission,approval or acceptance of the Engineer is intended unless stated otherwise. As used herein, "provide"or"install"shall be understood to mean "provide or install complete in place', that is, "furnish and install'. 'Shall" is mandatory; 'may" is permissive. 1-02. Examination of Plans, Special Provisions and Site of Work. The bidder shall examine carefully the Proposal, Plene, Special Provisions, Contract forms and the site of the work contemplated therefor. It will be assumed that the bidder has investigated to his or her satisfaction the conditions to be encountered and the character,quality and requirements of all Plans,Special Provisions,Standard Specifications,and Standard Plans involved. 1-03. Proposal. Bids shall be made on the blank forms prepared by the City. All bids shall give the prices bid, both in writing and in figures and shall be signed by the bidder or his or her authorized representative,with his or Grace Hudson Museum Roof Replacement 3 Spec.No. 16-03 her address. If the bid is made by an individual or partner, his or her name and the post office address of his or her business or partnership,along with his or her signature or the signature of one or more partners must be shown;if made by a oorponabon, the bid shall show the name of the state under the laws of which the corporation is chartered, the name of the corporation and the title of the person who signs on behalf of the corporation. Each proposal shall be enclosed in a sealed envelope,endorsed as specified in the notice to bidders. Bidders are warned against making erasures or alterations of any kind and proposals which contain omissions, erasures, conditions, alterations, additions not called for, additional proposals or irregularities of any kind may be rejected. 1-04. Withdrawal of Bids. Any bid may be withdrawn at any time prior to the hour fixed in the notice to bidders for the openings of bids, provided that a request in writing, executed by the bidder or his or her duly authorized representative, for the withdrawal of such bid is filed with the City. The withdrawal of a bid will not prejudice the right of a bidder to file a new bid. 1-06. Public Opening of Bids. Bids will be opened and read publicly at the time and place indicated in the notice to bidders. Bidders or their agents are invited to be present. 1-06. Bid Guaranty. Each bid must be accompanied by a certified oheok, cashiers check or bidders bond executed by an admitted surety ineurer, payable to the order of the City of Ukiah in an amount not less than 10 percent of the bid as a guarantee that the bidder will enter into a contract, if awarded the work. 1-07. Qualification of Bidders. No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5[with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. The prime contractor shall be responsible for posting job site notices as prescribed by regulation. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Each bidder shall be licensed under the provisions of Chapter 9, Division 3 of the Business and Professions Code and shall be skilled and regularly engaged in the general class or type of work called for under this contract. A statement setting forth this experience and business standing shall be submitted by each bidder on the form provided herewith. It is the intention of the City to award a contract only to a bidder who furnishes satisfactory evidence that he or she has the requisite experience and ability and that he or she has sufficient capital,facilities and equipment to enable him or her to prosecute the work successfully and promptly within the time and in the manner agreed. In determining the degree of responsibility to be credited to a bidder, the City may weigh evidence that the bidder or his or her personnel charged with the responsibility in the work, has performed satisfactorily other contracts of like nature and magnitude or comparable difficulty at similar rates of progress. 1-08. Disqualification of Bidders. More than one bid from an individual business, partnership, corporation or association, under the same or different names,will not be considered. Reasonable grounds for believing that any bidder is financially interested in more than one bid for the work will cause the rejection of all bids in which he or she is so interested. If there is reason to believe that collusion exists among the bidders,none of the participants in such collusion will be considered. Bids in which the prices obviously are unbalanced may be rejected. 1-09. Identification of Subcontractors. All bids shall comply with the Subletting and Subcontracting Fair Practices Act (Public Contract Code Section 4100 and following)and shall set forth: (a) The name and the location of the place of business of each subcontractor who will perform work or lebor, or render service to the prime contractor in or about the construction of the work, or to a subcontractor licensed by the State of California who,under subcontract to the prime contractor,specially fabricates and installs a portion of the work according to detailed drawings contained in the plans and Special Provisions, in an amount in excess of one-half of 1 percent of the prime contractor's total bid. (b) The portion of the work which will be done by each such subcontractor.The prime contractor shall list only one subcontractor for each such portion defined by the prime contractor in his or her bid. Grace Hudson Museum Roof Replacement 4 Spec.No. 16-03 1-10. General Provisions of the Standard Specifications. All provisions of the General Provisions,Sections 1 through 11,of the Standard Specifications,shall be applicable to the contract except as modified by these Special Provisions. The Standard Specifications are set forth in Section 12-06 of these Special Provisions. SECTION 2. AWARD AND EXECUTION OF CONTRACT 2-01. Award of Contract. Award of the contract, if it be awarded,will be to the lowest responsible bidder whose bid complies with all the specified requirements. The award, if made, will be made within thirty (30) days after opening of the bids. The City reserves the right to reject any and all bids and to waive any irregularity in the proposal not pertaining to cost. 2-02. Return of Proposal Guaranties. All bid guaranties will be held until the contract has been fully executed, after which they will be returned upon request to the respective bidders whose bids they accompany. 2-03. Execution of Contract. The contract agreement shall be executed in duplicate by the successful bidder and returned,together with the contract bonds, insurance certificates and endorsements,within fifteen (15)days after written notice of the award of the contract. After execution by the City; one copy shall be filed with the City and one copy shall be returned to the Contractor. If the bidder fails or refuses to enter into the contract agreement within the required time, then the bid guaranty accompanying the bid shall be forfeited to the City. SECTION 3. SCOPE AND INTENT OF CONTRACT 3-01. Effect of Inspection and Payments. Neither the inspection by the Engineer or an inspector,nor any order, measurement or approved modification,nor certificate or payment of money, nor acceptance of any part or whole of the work, nor any extension of time, nor any possession by the City or its agents, shall operate as a waiver of any provision of this contract or of any power reserved therein to the City,or of any right to damages thereunder; nor shall any breach of this contract be held to be a waiver of any subsequent breach. All remedies shall be construed as cumulative. 3-02. Effect of Extension of Time. The granting of any extension of time on account of delays which, in the judgement of the City, are avoidable delays shall in no way operate as a waiver on the part of the City of its rights under this contract. 3-03. Extra Work. If extra work orders are given in accordance with provisions of this contract,such work shall be considered a part hereof and shall be subject to each and all of its terms and requirements. 3-04. Assignment of Contract. The contract may be assigned or sublet in whole or in part only upon the written consent of the City acting through its authorized agents. Consent will not be given to any proposed assignment which would relieve the original contractor or its surety of their responsibilities under the contract nor will the Engineer consent to any assignment of a part of the work under the contract. 3-05. Subcontractors. The Contractor shall be as fully responsible for the acts and omissions of his or her subcontractors and of persons either directly or indirectly employed by them, as he or she is for the acts and omissions of persons directly employed by him. The Contractor shall cause appropriate provisions to be inserted in all subcontracts relative to the work to bind subcontractors to the terms of this Contract which are applicable to the work of subcontractors. Nothing contained in this contract shall be construed to create or shall be relied upon to create any contractual relationship between any subcontractor and the City and no action may be brought by any subcontractor against the City based on this contract. 3-06. Interpretation of Special Provisions and Drawings. The Special Provisions and the Contract Drawings are intended to be explanatory of each other.Any work indicated in the Contract Drawings and not in the Special Provisions,or vice versa,is to be executed as if indicated in both. In case of a discrepancy or conflict between the Technical Specifications and Contract Plans, the Technical Specifications shall govern. All work shown on the Contract Drawings,the dimensions of which are not figured,shall be accurately followed to the scale to which the drawings are made, but figured dimensions are in all cases to be followed, where given, though they differ from Grace Hudson Museum Roof Replacement 5 Spec.No. 16-03 scaled measurements. Large scale drawings shall be followed in preference to small scale drawings. Should it appear that the work to be done,or any of the matters relative thereto,are not sufficiently detailed or explained in these contract documents, including the contract drawings, the Contractor shall apply to the Engineer for such further explanations as may be necessary and shall conform thereto as part of this contract, so far as may be consistent with the terms of this contract. In the event of any doubt or questions arising respecting the true meaning of the Special Provisions, reference shall be made to the Engineer and his or her decision thereon shall be final. If the Contractor believes that a clarification or interpretation justifies an increase in the contract price or contract time, the Contractor must comply with the written notice provisions of Sections 9-05 and 10-07 of these Special Provisions.Contractor's attention is directed to Section 12-06 of the Technical Specifications regarding the Standard Specifications and Standard Plans. 3-07. Liability of City Officials. No city official, nor the Engineer, nor any authorized assistant of any of them, shall be personally responsible for any liability arising under this contract. 3-08. Dispute Resolution. Claims of$375,000 or less by the Contractor that arise under this Contract are subject to the mandatory dispute resolutions provisions in Public Contract Code Sections 20104-20104.6. SECTION 4. BONDS 4-01. Faithful Performance Bond. As a part of the execution of this contract,the Contractor shall furnish a bond of a surety company or other securities providing equivalent protection such as cash,letter of credit,or certificates of deposit,acceptable to the City,conditioned upon the faithful performance of all covenants and stipulations under this contract.The amount of the bond shall be 100 percent of the total contract price,as this sum is set forth in the agreement. 4-02. Material and Labor Bond. As a part of the execution of this contract,the Contractor shall furnish a bond of a surety company or other securities providing equivalent protection such as cash, letter of credit or certificates of deposit acceptable to the City in a sum not less than 50 percent of the total contract price,as this sum is set forth in the agreement for the payment in full of all persons, companies or corporations who perform labor upon or furnish materials to be used in the work under this contract, in accordance with the provisions of Sections 3247 through 3252 inclusive of the Civil Code of the State of California and any acts amendatory thereof. 4-03. Defective Material and Workmanship Bond. As a condition precedent to the completion of this contract, the Contractor shall furnish a bond of a surety company acceptable to the City in an amount not less than 5 percent (5%) of the final contract prioe, to hold good fore period of one (1) year after the completion and acceptance of the work,to protect the City against the results of defective materials,workmanship and equipment during that time.This bond shall be delivered to the City before the final payment under this contract will be made. 4-04. Notification of Surety Companies. The surety companies shall familiarize themselves with all of the conditions and provisions of this contract and they waive the right of special notification of any change or modification of this contract or of extension of time, or decreased or increased work, or of the cancellation of the contract,or of any other act or acts by the City or its authorized agents,under the terms of this contract;and failure to so notify the aforesaid surety companies of changes shall in no way relieve the surety companies of their obligation under this contract. SECTION 5. INSURANCE REQUIREMENTS FOR CONTRACTORS (WITH CONSTRUCTION RISKS) Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contnaotor, his or her agents, repreeenbativee, employees or subcontractors. 5-01. Minimum Scope of Insurance Coverage shall be at least as broad as: 1. Insurance Services Office Commercial Liability Coverage (occurrence form CG 0001). Grace Hudson Museum Roof Replacement 6 Spec.No. 16-03 2. Insurance Services Office form number CA 0001 (Ed. 1/87)covering Automobile Liability, code 1 (any auto). 3. Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. 4. Course of Construction insurance covering for"all risks"of loss. 5-02. Minimum Limits of Insurance Contractor shall maintain limits no less than: 1. General Liability: $2,000,000 per occurrence for bodily injury,personal injury and property damage including operations,products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used,either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage. 3. Employer's Liability: $1,000,000 per accident for bodily injury and property damage. 4. Course of Construction: Completed value of the project with no co-insurance penalty provisions. 5-03. Deductibles and Self-insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City.At the option of the City,either:the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City,its officers,officials,employees and volunteers;or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses. 5-04. Other Insurance Provisions The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1. The City, its offioere, officjele, employees and volunteers are to be covered as Additional Insured with respect to liability arising out of automobiles owned, leeeed, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance,or as a separate owners policy. 2. The workers' compensation policy is to be endorsed with a waiver of subrogation. The insurance oompeny, in its endoreement, agrees to waive all rights of subrogation against the City, its offioere, officials, employees and volunteers for losses paid under the terms of this policy which arises from the work performed by the named insured for the City. 3. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects the City, its offioere, offioiele, employees or volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. 4. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty(30)days' prior written notice by certified mail, return receipt requested, has been given to the City. 5. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subdivision (b) of Section 2782 of Civil Code. 6. Course of Construction policies shall contain the following provisions: Grace Hudson Museum Roof Replacement 7 Spec.No. 16-03 a.) The City shall be named as loss payee. b.) The insurer shall waive all rights of subrogation against the City. 5-05. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best's rating of no less than the following: A++VII A-VIII A+VII 8++X AV|| 8+X 5-06. Verification of Coverage. Contractor shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements shall be on forms provided by the City or on other than the City's forms, provided those endorsements or policies conform to the requirements. All certificates and endorsements are to be received within 15 days from written notice of contract award, and the work shall not commence until the certificates and endorsements have been approved by the City. The City reserves the right to require complete certified copies of all required insurance policies, including endorsements affecting the coverage required by these Special Provisions at any time. 5-07. Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor.All coverages for subcontractors shall be subject to all of the requirements stated herein. SECTION 6. RESPONSIBILITIES AND RIGHTS OF CONTRACTOR 6-01. Legal Address of Contractor. Both the address given in the proposal and the Contractors office in the vicinity of the work are hereby designated as places to either of which drawings,samples, notices,letters or other articles or communications to the Contractor may be mailed or delivered.The delivery at either of these places of any such thing from the City or its agents to the Contractor shall be deemed sufficient service thereof upon the Contractor and the date of such service shall be the date of such delivery.The address named in the proposal may be changed at any time by notice in writing from the Contractor to the City. Nothing herein contained shall be deemed to preclude or render inoperative the service of any dnawing, eemple, notioe, letter or other article or communication to or upon the Contractor personally. 6-02. Office of Contractor at Site. During the performance of this contract, the Contractor shall maintain a suitable office at the site of the work which shall be the headquarters of a representative authorized to receive drawings and any such thing given to the said representatives or delivered at the Contractor's office at the site of work in his or her absence shall be deemed to have been given to the Contractor. 6-03. Attention to Work. The Contractor shall give his or her personal attention to and shall supervise the work to the end that it shall be prosecuted faithfully and when he or she is not personally present on the work,he or she shall at all reasonable times be represented by a competent superintendent or foreman who shall receive and obey all instructions or orders given under this contract and who shall have full authority to execute the same and to supply materials, tools and labor without delay and who shall be the legal representative of the Contractor. The Contractor shall be liable for the faithful observance of any instructions delivered to him or her or to his or her authorized representative. 6-04. Liability of Contractor. The Contractor shall do all of the work and furnish all labor, materials, tools and appliances, except as otherwise herein expressly stipulated, necessary or proper for performing and completing the work herein required in the manner and within the time herein specified. The mention of any specific duty or liability imposed upon the Contractor shall not be construed as a limitation or restriction of any general liability or duty imposed upon the Contractor by this contract,said reference to any specific duty or liability being made herein merely for the purpose of explanation. The right of general supervision by the City shall not make the Contractor an agent of the City and the liability of the Contractor for all damages to persons or to public or private property,arising from the Contractor's execution of the work, shall not be lessened because of such general supervision. Grace Hudson Museum Roof Replacement 8 Spec.No. 16-03 Until the completion and finaacceptance by the City of all the work under and implied by this contract, the work shall be under the Contractors responsible care and charge.The Contractor shall rebuild,repair,restore and make good all injuries, damages, re-erections and repairs,occasioned or rendered necessary by causes of any nature whatsoever, excepting only acts of God and none other, to all or any portions of the work, except as otherwise stipulated. To the fullest extent permitted by law, Contractor shall indemnify and hold harmless the City and its officers, directors, agents and employees from and against all claims, damages, losses and expenses including but not limited to attorneys'fees, costs of suit, expert witness fees and expenses and fees and costs of any necessary private investigators arising out of or resulting from the performance of the work, provided that any such claim, damage,loss or expense(1)is attributable to bodily injury,sickness,disease or death,or to injury to or destruction of tangible property, other than the work itself, including the loss of use resulting therefrom and (2) is caused in whole or in part by any act or omission of the Contnaotor, any subcontractor, or anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder, or by the negligence or omission of a party indemnified herein. In any and all claims against the City or any of its agents or employees by any employee of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them,or anyone for whose acts any of them may be liable, the indemnification obligation shall not be limited in any way by any limitation on the amount or type of demegee, compensation or benefits payable by or for the Contractor or any subcontractor under workers' or workmen's compensation acts, disability benefit acts,or other employee benefit acts.The obligation to indemnify shall extend to and include acts of the indemnified party which may be negligent or omissions which may cause negligence. The City shall have the right to estimate the amount of such damage and to cause the City to pay the same and the amount so paid for such damage shall be deducted from the money due the Contractor under this contract;or the whole or so much of the money due or to become due the Contractor under this contract as may be considered necessary by the City,shall be retained by the City until such suits or claims for damages shall have been settled or otherwise disposed of and satisfactory evidence to that effect furnished to the City. 6-05. Protection of Persons and Property. The Contractor shall furnish such webhmen, guerde, fenoee, warning signs, walks and lights as shall be necessary and shall take all other necessary precautions to prevent damage or injury to persons or property. All property line fences and improvements in the vicinity of the work shall be protected by the Contractor and, if they are injured or destroyed, they and any other property injured by the Contnaotor, his or her employees or agents, shall be restored to a condition as good as when he or she entered upon the work. 6-06. Protection of City Against Patent Claims. All fees,royalties or claims for any patented invention,article or method that may be used upon or in any manner connected with the work under this contract shall be included in the price bid for the work and the Contractor and his or her sureties shall protect and hold the City,together with all of its offioere, egente, servants and employeee, harmless against any and all demands made for such fees or claims brought or made on account of this contract. The Contractor shall, if requested by the Engineer, furnish acceptable proof of a proper release from all such fees or classes. Should the Contractor, his or her agents, servants or employees, or any of them be enjoined from furnishing or using any invention, article, material or appliance supplied or required to be supplied or used under this contract, the Contractor shall promptly substitute other articles, materials or appliance, in lieu thereof, of equal efficiency, quality,finish,suitability and market value and satisfactory in all respects to the Engineer.Or, in the event that the Engineer elects, in lieu of such substitution, to have supplied and to retain and use, any such invention, article, material or appliance, as may by this contract be required to be supplied, in that event the Contractor shall pay such royalties and secure such valid licenses as may be requisite and necessary for the City, its officers,agents, servants and employeee, or any of them, to use such invention, ertio!e, material or appliance without being disturbed or in any way interfered with by any proceeding in law or equity on account thereof. Should the Contractor neglect or refuse to make the substitution promptly,or to pay such royalties and secure such licenses as may be necessary, then in that event the Engineer shall have the right to make such substitution, or the City may pay such royalties and secure such licenses and charge the cost thereof against any money due to the Contractor from the City or recover the amount thereof from him or her and his or her sureties notwithstanding final payment under this contract may have been made. Grace Hudson Museum Roof Replacement 9 Spec.No. 16-03 6-07. Protection of Contractor's Work Property. The Contractor shall protect his or her worksupplies and materials from damage due to the nature of the work, the action of the elemente, treepeeeere, or any cause whatsoever under his or her control,until the completion and acceptance of the work. Neither the City nor any of its agents assumes any responsibility for collecting indemnity from any person or persons causing damage to the work of the Contractor. 6-08. Regulations and Permits. The Contractor shall secure and pay for all permits not provided by Owner,give all notices and comply with all laws,ordinances,rules and regulations bearing on the conduct of the work as drawn and specified. If the Contractor observes that the Plans and Special Provisions are at variance therewith,he or she shall promptly notify the Engineer in writing and any necessary changes shall be adjusted as provided in the contract for changes in the work. The contractor and any subcontractors shall each secure and maintain a valid City of Ukiah Business License. The City of Ukiah will issue a no fee encroachment permit to the Contractor allowing him or her to perform work within City right of way or within City property after the Contract Documents have been executed and insurance certificates and endorsements have been approved by the City. 6-09. Construction Utilities. The Contractor shall be responsible for providing for and in behalf of his or her work under this contract, all necessary utilities, such as special connection to water supply, telephones, power lines, fences, roads, watchmen, suitable storage places, etc. 6-10. Approval of Contractor's Plans. The approval by the Engineer of any drawing or any method of work proposed by the Contractor in accordance with paragraph 8-06 shall not relieve the Contractor of any of his or her responsibility for his or her errors therein and shall not be regarded as any assumption of risk or liability by the City or any officer or employee thereof and the Contractor shall have no claim under this contract on account of the failure or partial failure or inefficiency of any plan or method so approved. Such approval shall be considered to mean merely that the Engineer has no objection to the Contractor's using, upon his or her own full responsibility the plan or method approved. 6-11. Suggestions to the Contractor. Any plan or method of work suggested by the Engineer to the Contractor, but not specified or required, if adopted or followed by the Contractor in whole or in part, shall be used at the risk and responsibility of the Contractor; and the Engineer and the City shall assume no responsibility thereof. 6-12. Termination of Unsatisfactory Subcontracts. Should any subcontractor fail to perform in a satisfactory manner the work undertaken by him, such subcontract shall be terminated immediately by the Contractor upon notice from the Engineer. 6-13. Preservation of Stakes and Marks. The Contractor shall preserve carefully bench marks,reference points and stakes and in case of destruction he or she shall replace his or her stakes, reference points and bench marks and shall be responsible for any mistakes that may be caused by their unnecessary loss or disturbance. Contractor's attention is directed to Section 7-03 of these Special Provisions. 6-14. Assistance to Engineer. At the request of the Engineer the Contractor shall provide men from his or her force and too!e, stakes and other materials to assist the Engineer temporarily in making measurements and surveys and in establishing temporary or permanent reference marks. Payment for such materials and assistance will be made as provided for under the caption"Extra Work,"provided,however,that the cost of setting stakes and marks carelessly lost or destroyed by the Contractors employees will be assessed to the Contractor. 6-15. Removal of Condemned Materials and Structures. The Contractor shall remove from the site of the work,without delay, all rejected and condemned materials or structures of any kind brought to or incorporated in the work and upon his or her failure to do so, or to make satisfactory progress in so doing,within forty-eight(48) hours after the service of a written notice from the Engineer,the condemned material or work may be removed by the City and the cost of such removal shall be taken out of the money that may be due or may become due the Contractor on account of or by virtue of this contract. No such rejected or condemned material shall again be offered for use by the Contractor under this Contract. 6-16. Proof of Compliance with Contract. In order that the Engineer may determine whether the Contractor has complied with the requirements of this contract, not readily enforceable through inspection and tests of the work and materials, the Contractor shall, at any time when requested, submit to the Engineer properly authenticated documents or other satisfactory proofs as to his or her compliance with such requirements. Grace Hudson Museum Roof Replacement 10 Spec.No. 16-03 6-17. Errors and Omissions. If the Contractor, in the course of the work,finds any errors or omissions in plans or in the layout as given by survey points and instruction,or if he or she finds any discrepancy between the plans and the physical conditions of the looeUty, he or she shall immediately inform the Engineer, in writing and the Engineer shall promptly verify the same.Any work done after such discovery, until authorized,will be done at the Contractor's risk. 6-18. Cooperation. The Contractor shall cooperate with all other contractors who may be performing work in behalf of the City and workmen who may be employed by the City on any work in the vicinity of the work to be done under this contract with the work of such contractors or workmen.he or she shall make good promptly,at his or her own expense,any injury or damage that may be sustained by other contractors or employees of the City at his or her hands. Any difference or conflict which may arise between the Contractor and other contractors,or between the contractor and workmen of the City in regard to their work shall be adjusted and determined by the Engineer. If the work of the Contractor is delayed because of any acts or omissions of any other contractor or of the City, the Contractor shall on that account have no claim against the City other than for an extension of time. 6-19. Right of Contractor to Stop Work. Under the following conditions the Contractor shall have the right,if he or she so desires, to stop the work and terminate the contract upon ten (10)days written notice to the Engineer and recover from the City payment for all work actually performed and for all satisfactory materials actually delivered to the site of the work for permanent incorporation therein, all as may be shown by the estimate of the Engineer. (1) If the work is stopped under an order of any court or other competent public authority for a period of time of three (3) months through no act or fault of the Contractor or of anyone employed by him. (2) If the Engineer fails to issue the monthly certificate for payment in accordance with the terms of this contract. (3) If the City fails to pay the Contractor within sixty (60) days after it shall have become due, as provided by the terms of this contract, any sum certified by the Engineer or awarded by the City. All provided that if such action to terminate the contract be not instituted by the Contractor within ten(10)days after the alleged existence of such condition and if written notice of such action be not at that time delivered to the City and the Engineer, then such right shall lapse until another occasion arises according to this section. 6-20. Hiring and Dismissal of Employees. The Contractor shall employ only such foremen, mechanics and laborers as are competent and skilled in their respective lines of work and whenever the Engineer shall notify the Contractor that any person on the work is, in his or her opinion, incompetent,unfaithful, intemperate or disorderly, or refuses to carry out the provisions of this contract,or uses threatening or abusive language to any person on the work representing the City, or is otherwise unsatisfactory, such person shall be discharged im mediately from the work and shall not be re-employed upon it except with the consent of the Engineer. 6-21. Wage Rates. 1. Contractor shall pay all mechanics and laborers employed or working upon the site of the work unconditionally and without subsequent deductions or rebate on any account the full amounts due at the time of payment at wage rates not less than those contained in the applicable prevailing wage determinetion, regardless of any contractual relationship which may be alleged to exist between the Contractor and subcontractors and such laborers and mechanics. 2. Contractor shall comply with the California Labor Code Section 1775. In accordance with said Section 1775, Contractor shall forfeit as a penalty to the Owner, $50.00 (or the higher minimum penalty as provided in Section 1775(B)(ii)—(iii))for each calendar day or portion thereof,for each workman paid less than the stipulated prevailing rates for such work or craft in which such workman is employed for any work done under the Contract by him or her or by any subcontractor under him or her in violation of the provisions of the Labor Code and in particular, Labor Code Sections 1770 to 1780,inclusive. In addition to Grace Hudson Museum Roof Replacement 11 Spec.No. 16-03 said penalty and pursuant to Section 1775,the difference between such stipulated prevailing wage rates and the amount paid to each workman for each calendar day or portion thereof for which each workman was paid less than the stipulated prevailing wage rate shall be paid to each workman by the Contractor. 3. Pursuant to the provision of Section 1770 of the Labor Code of the State of California, Owner has ascertained the general prevailing rate of wages (which rate includes employer payments for health and welfare,vacation,pension and similar purposes)applicable to the work to be done,for straight time work. The holiday wage rate listed shall be applicable to all holidays recognized in the collective bargaining agreement of the particular craft, classification or type of workmen concerned. Copies of the General Prevailing Wage Determination are available on the Internet at web address: http://www.dir.oe.gov/DLSRVPVVD The Contractor shall post the wage determination at the site of work in a prominent place where it can easily be seen by the workers. 4. City will not recognize any claim for additional compensation because the Contractor has paid any rate in excess of the prevailing wage rate obtained by the Contractor.The possibility of wage increases is one of the elements to be considered by the Contractor in determining his or her bid and will not in any circumstances be considered as the basis for a claim against the City. 5. The Labor Commissioner through the Division of Labor Standards Enforcement(DLSE)may at any time require contractors and subcontractors to furnish electronic certified payroll records directly to DLSE. Commencing with contracts awarded or after April 1,2015,all contractors and subcontractors must furnish electronic certified payroll records directly to the DLSE. 6. Travel and Subsistence Payments. Contractor shall make travel and subsistence payments to each workman needed to execute the work in accordance with the requirements in Section 1773.8 of the Labor Code (Chapter 880, Statutes of 1968). 7. Apprentices. Attention is directed to the provisions in Sections 1777.5 (Chapter 1411, Statutes of 1968)and 1777.6 of the California Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Contractor and any subcontractor under him or her shall comply with the requirements of said sections in the employment of apprentices. Information relative to apprenticeship standards,wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex officio the Administrator of Apprenticeship, San Francisco,California,or from the Division of Apprenticeship Standards and its branch offices. 6-22. Cleaning Up. The Contractor shall not allow the site of the work to become littered with trash and waste metehel, but shall maintain the same in a neat and orderly condition throughout the construction period. The Engineer shall have the right to determine what is or is not waste material or rubbish and the place and manner of disposal. On or before the completion of the work, the Contractor shall without charge therefore carefully clean out all pits, pipes,chambers or conduits and shall tear down and remove all temporary structures built by him or her and shall remove rubbish of all kind from any of the grounds which he or she has occupied and leave them in first class condition. 6-23. Guaranty. All work shall be guarantied for a period of one year from the date of acceptance by the City.The Contractor shall promptly make all needed repairs arising out of defective materials,workmanship and equipment. The City is hereby authorized to make such repairs if within ten days after the mailing of a notice in writing to the Contractor or his or her agent, the Contractor shall neglect to make or undertake with due diligence the aforesaid repeire, provided, however, that in case of an emergency where, in the opinion of the City delay would cause serious loss or damage,repairs may be made without notice being sent to the Contractor and the Contractor shall pay the costs thereof. Grace Hudson Museum Roof Replacement 12 Spec.No. 16-03 Pursuant to the provisions of Section 4-03 of these Special Provisions, the Contractorshall furnish a Defective Material and Workmanship Bond in an amount not less than 5 percent of the final contract price, which shall be effective for a period of one (1)year after the completion and acceptance of the work. SECTION 7. RESPONSIBILITIES AND RIGHTS OF CITY 7-01. Authority of the Engineer. All work done under this contract shall be done in a workmanlike manner and shall be performed to the reasonable satisfaction of the Engineer,who shall have general supervision of all work included hereunder. To prevent disputes and litigation, the Engineer(1)shall in all cases determine the amount, queUty, acceptability and fitness of the several kinds of work and materials which are to be paid for under this contract, (2) shall decide all questions relative to the true oonetruotion, meaning and intent of the Special Provisions and Drawings, (3) shall decide all questions which may arise relative to the classifications and measurements of quantities and materials and the fulfillment of this contract and(4)shall have the power to reject or condemn all work or material which does not conform to the terms of this contract. his or her estimate and decision in all matters shall be a condition precedent to an appeal for arbitration, or the right of the Contractor to receive, demand, or claim any money or other compensation under this agreement and a condition precedent to any liability on the part of the City to the Contractor on account of this contract. Whenever the Engineer shall be unable to act, in consequence of absence or other cause, then such engineer as the Engineer or the City shall designate, shall perform any and all of the duties and be vested with any or all of the powers herein given to the Engineer. 7-02. Inspection. The City will provide engineering personnel for the inspection of the work. The Engineer and his or her representatives shall at all times have access to the work whenever it is in preparation or progress and the Contractor shall provide proper facilities for such access and inspection. If the Special Provisions, the Engineer's instruction, laws, ordinances, or any public authority require any work to be specially tested or approved,the Contractor shall give the Engineer timely notice of its readiness for inspection and, if the inspection is by an authority other than the Engineer,of the date fixed for such inspection. Inspections by the Engineer shall be promptly made at the source of supply where practicable. If any work shall be covered up without approval or consent of the Engineer,it must,if required by the Engineer,be uncovered for examination and properly restored at the Contractors expense. Re-examination of any work may be ordered by the Engineer and, if so ordered, the work must be uncovered by the Contractor. If such work is found to be in accordance with the contract documents,the City shall pay the cost of re-examination and replacement. If such work is not in accordance with the contract documents, the Contractor shall pay such cost. Properly authorized and accredited inspectors shall be considered to be the representatives of the City limited to the duties and powers entrusted to them. It will be their duty to inspect materials and workmanship of those portions of the work to which they are assigned,either individually or collectively,under instructions of the Engineer and to report any and all deviations from the Drawings,Special Provisions and other contract provisions which may come to their notice.Any inspector may be considered to have the right to order the work entrusted to his or her supervision stopped,if in his or her opinion such action becomes necessary,until the Engineer is notified and has determined and ordered that the work may proceed in due fulfillment of all contract requirements. 7-03. Surveys. Contractor shall furnish all land eurveye, establish all base lines and bench marks and make sufficient detailed surveys needed for working points,lines and elevations.The Contractor shall develop all slope stakes and batter boards. Contractor shall also develop all additional working points,lines and elevations as he or she may desire to facilitate his or her methods and sequence of construction. 7-04. Rights-of-Way. The City will provide all necessary rights-of-way and easements in or beneath which work will be performed by the Contractor under this contract. 7-05. Retention of Imperfect Work. If any portion of the work done or material furnished under this contract shall prove defective and not in accordance with the Plans and Special Provisions, and if the imperfection in the same shall not be of sufficient magnitude or importance to make the work dangerous or undesirable,the Engineer shall have the right and authority to retain such work instead of requiring the imperfect work to be removed and Grace Hudson Museum Roof Replacement 13 Spec.No. 16-03 reconstructed, but he or she shall make such deductions therefor in the payments due or to become due the Contractor as may be just and reasonable. 7-06. Changes in the Work. The Engineer shall have the right, in writing, to order additions to, omissions from, or corrections,alterations and modifications in the line,grade,form,dimensions,plan,or kind or amount of work or materials herein contemplated,or any part thereof, either before or after the beginning of construction. However, the arithmetical sum of the cost to the City of additions and subtractions from the work under this contract shall not exceed 10 percent of original contract amount or $5.000, whichever is the greeter, unless based upon a supplementary agreement to be made therefore. The order of such additions,omissions,corrections,alterations and modifications shall be in writing and signed by the Engineer and, in order,shall then be binding upon the Contractor.The Contractor shall proceed with the work as changed and the value of such change shall be determined as provided for in section 10-07 of these Special Provisions. Such alterations shall in no way affect, vitiate, or make void this contract or any part thereof, except that which is necessarily affected by such alterations and is clearly the evident intention of the parties to this contract. 7-07. Additional Drawings by City. The drawings made a part of this contract at the time of its execution are intended to be fairly comprehensive and to indicate in more or less detail the scope of the work. In addition to these drawings,however,the Engineer shall furnish such additional drawings from time to time during the progress of the work as are necessary to make clear or to define in greater detail the intent of the Special Provisions and the contract drawings and the Contractor shall make his or her work conform to all such drawings. 7-08. Additional and Emergency Protection. Whenever,in the opinion of the Engineer,the Contractor has not taken sufficient precautions for the safety of the public or the protection of the works to be constructed under this contract,or of adjacent structures or property which may be injured by the processes of construction on account of such neglect and whenever, in the opinion of the Engineer, an emergency shall arise and immediate action shall be considered necessary in order to protect public or private,personal or property interest,then and in that event, the Engineer, with or without notice to the Contractor may provide suitable protection to the said interests by causing such work to be done and such material to be furnished as shall provide such protection as the Engineer may consider necessary and adequate. The cost and expense of such work and material so furnished shall be borne by the Contractor and, if the same shall not be paid on presentation of the bills therefor,then such costs shall be deducted from any amounts due or to become due the Contractor. The performance of such emergency work under the direction of the Engineer shall in no way relieve the Contractor from any damages which may occur during or after such precaution has been taken by the Engineer. 7-09. Suspension of Work. The City may at any time suspend the work or any part thereof by giving five (5) days written notice to the Contractor. The work shall be resumed by the Contractor within ten (10)days after the date fixed in the written notice from the City to the Contractor so to do.The City shall reimburse the Contractor for expense incurred by the Contractor in connection with the work under this contract as a result of such suspension. If the work, or any part thereof, shall be stopped by the notice in writing aforesaid and if the City does not give notice in writing to the Contractor to resume work at a date within ten (10) days of the date fixed in the written notice to suspend,then the Contractor may abandon that portion of the work so suspended and he or she will be entitled to the estimates and payments for all work done on the portions so abandoned,if any,plus 5 percent of the value of the work so abandoned, to compensate for loss of overhead, plant expense and anticipated profit. 7-10. Right of City to Terminate Contract. If the Contractor should be adjudged a bankrupt, or if he or she should make a general assignment for the benefit of his or her creditors, or if a receiver should be appointed on account of his or her insolvency, or if he or she should persistently or repeatedly refuse or should fail, except in cases for which extension of time is provided,to supply sufficient properly skilled workmen or proper materials,or if he or she should fail to make prompt payments to subcontractors or for material or labor,or persistently disregard laws, ordinances or the instructions of the Engineer, or otherwise be guilty of a substantial violation of any provision of the contract, then the City, upon the certificate of the Engineer that sufficient cause exists to justify such action,may,without prejudice to any other right or remedy and after giving the Contractor seven days written Grace Hudson Museum Roof Replacement 14 Spec.No. 16-03 notice,terminate the employment of the Contractor and take possession of the premises and of all materials,tools and appliances and finish the work by whatever method the City may deem expedient. In such case, the Contractor shall not be entitled to receive any further payment until the work is finished. If the unpaid balance of the contract price shall exceed the expense of finishing the work,including compensation for additional managerial and administrative eervioee, such excess shall be paid to the Contractor. If such expense shall exceed such unpaid balance, the Contractor shall pay the difference to the City. The expense incurred by the City as herein provided and the damage incurred through the Contractor's default, shall be certified by the Engineer. 7-11. Use of Completed Portions. The City shall have the right to take possession of and use any completed or partially completed portions of the work, notwithstanding the time for completing the entire work or such portions which may not have expired; but such taking possession and using shall not be deemed an acceptance of any work not completed in accordance with the contract documents. If such prior use increases the cost of or delays the work,the Contractor shall be entitled to such extra compensation,or extension of time or both,as the Engineer may determine. SECTION 8. WORKMANSHIP, MATERIALS and EQUIPMENT 0-01. General Quality. Materials and equipment shall be new and of a quality equal to that specified or approved. Work shall be done and completed in a thorough and workmanlike manner. 8-02. Quality in Absence of Detailed Specifications. Whenever under this contract it is provided that the Contractor shall furnish materials or manufactured articles or shall do work for which no detailed specifications are set forth,the materials or manufactured articles shall be of the best grade in quality and workmanship obtainable in the market from firms of established good reputation,or,if not ordinarily carried in stock,shall conform to the usual standards for first-class materials or articles of the kind required,with due consideration of the use to which they are to be put. In general,the work performed shall be in full conformity and harmony with the intent to secure the best standard of construction and equipment of the work as a whole or in part. 8-03. Materials and Equipment Specified by Name. Whenever any material or equipment is indicated or specified by patent or proprietary name or by the name of the manufacturer,such specification shall be considered as used for the purpose of describing the material or equipment desired and shall be considered as followed by the words "or approved equal'. The Contractor may offer any material or equipment which shall be equal in every respect to that specified, provided that written approval first is obtained from the Engineer. 8-04. Source of Materials. Price, fitness and quality being equal,preference shall be given by the Contractor for supplies grown,manufactured or produced in the State of California and,next,for such products partially produced in this State in accordance with Government Code Section 4332. 8-05. Storage of Materials. Materials shall be so stored to ensure the preservation of their quality and fitness for the work. They shall be so located and disposed that prompt and proper inspection thereof may be made. 8-06. Drawings,Samples and Tests. As soon as possible after execution of the contract, the Contractor shall submit to the Engineer,in quintuplicate,sufficient information including,if necessary,assembly and detail drawings to demonstrate fully that the equipment and materials to be furnished comply with the provisions and intent of these Special Provisions and Drawings. If the information thus submitted indicates the equipment or materials is acceptable, the Engineer will return one copy stamped with his or her approval; othenwiee, one copy will be returned with an explanation of why the equipment or material is unsatisfactory. The Contractor shall have no claims for damages or for extension of time on account of any delay due to the revision of drawings or rejection of material. Fabrication or other work performed in advance of approval shall be done entirely at the Contractor's risk. After approval of equipment or material, the Contractor shall not deviate in any way from the design and specifications given without the written consent of the Engineer. When requested by the Engineer, a sample or test specimens of the materials to be used or offered for use in connection with the work shall be prepared at the expense of the Contractor and furnished by him or her in such quantities and sizes as may be required for proper examination and tests,with all freight charges prepaid and with information as to their sources. Grace Hudson Museum Roof Replacement 15 Spec.No. 16-03 All samples shall be submitted before shipment and in ample time to permit the making of proper tests,analyses, or examination before the time at which it is desired to incorporate the material into the work.All tests of materials furnished by the Contractor shall be made by the Engineer. Samples shall be secured and tested whenever necessary to determine the quality of the material. SECTION 9. PROSECUTION OF WORK 9-01. Equipment and Methods. The work under this contract shall be prosecuted with all meteriele, too!e, machinery, apparatus and labor and by such methods as are necessary to the complete execution of everything described, shown, or reasonably implied. If at any time before the beginning or during the progress of the work, any part of the Contractor's plant or equipment, or any of his or her methods of execution of the work, appear to the Engineer to be unsafe, inefficient, or inadequate to insure the required quality or the rate of progress of the work,he or she may order the Contractor to increase or improve his or her facilities or methods and the Contractor shall comply promptly with such orders; but, neither compliance with such orders nor failure of the Engineer to issue such orders shall relieve the Contractor from his or her obligation to secure the degree of safety,the quality of the work and the rate of progress required of the Contractor.The Contractor alone shall be responsible for the safety, adequacy and efficiency of his or her plant, equipment and methods. 9-02. Time of Completion. The Contractor shall promptly begin the work under this contract and shall complete and make ready for full use all portions of the project made the subject of this contract within the time set forth in the agreement bound herewith. 9-03. Avoidable Delays. Avoidable delays in the prosecution or completion of the work shall include all delays which might have been avoided by the exercise of care, prudenoe, foresight and diligence on the part of the Contractor. The City will consider as avoidable delays within the meaning of this contract (1) delays in the prosecution of parts of the work,which may in themselves be unavoidable,but do not necessarily prevent or delay the prosecution of other parts of the work nor the completion of the whole work within the time herein specified,(2) reasonable loss of time resulting from the necessity of submitting plans to the Engineer for approval and from the making of surveys, meeeuremente, inepeotione, and testing and (3) such interruptions as may occur in the prosecution of the work on account of the reasonable interference of other contractors employed by the City which do not necessarily prevent the completion of the whole work within the time herein specified. 9-04. Unavoidable Delays. Unavoidable delays in the prosecution or completion of the work under this contract shall include all delays which may result,through cause beyond the control of the Contractor and which he or she could not have provided against by the exercise of care, prudence,foresight and diligence. Orders issued by the City changing the amount of work to be done, the quantity of material to be furnished or the manner in which the work is to be prosecuted and unforeseen delays in the completion of the work of other contractors under contract with the City will be considered unavoidable deleye, so far as they necessarily interfere with the Contractor's completion of the whole of the work. Delays due to normally adverse weather conditions will not be regarded as unavoidable delays. However,truly abnormal amounts of rainfall,temperatures or other weather conditions for the location of the work and time of year may be considered as unavoidable delays if those conditions necessarily cause a delay in the completion of the work. 9-05. Notice of Delays. Whenever the Contractor foresees any delay in the prosecution of the work and, in any event,immediately upon the occurrence of any delay which the contractor regards as an unavoidable delay,he or she shall notify the Engineer in writing of the probability of the occurrence of such delay and its cause, in order that the Engineer may take immediate steps to prevent, if possible, the occurrence or continuance of the delay, or, if this cannot be done, may determine whether the delay is to be considered avoidable or unavoidable, how long it continues and to what extent the prosecution and completion of the work are to be delayed thereby. 9-06. Extension of Time. Should any delays occur which the Engineer may consider unavoidable, as herein defined, the Contractor shall, pursuant to his or her application, be allowed an extension of time proportional to said delay or delays, beyond the time herein set forth, in which to complete this contract;and liquidated damages for delay shall not be charged against the Contractor by the City during an extension of time granted because of unavoidable delay or delays. Any claim by Contractor for a time extension based on unavoidable delays shall be based on written notice delivered to the Engineer within 15 days of the occurrence of the event giving rise to the claim. Failure to file said written notice within the time specified shall constitute a waiver of said claim. Notice of the full extent of the claim Grace Hudson Museum Roof Replacement 16 Spec.No. 16-03 and all supporting data must be delivered to the Engineer within 45 days of the occurrence unless the Engineer specifies in writing a longer period. All claims for a time extension must be approved by the Engineer and incorporated into a written change order. 9-07. Unfavorable Weather and Other Conditions. During unfavorable weather and other conditions, the Contractor shall pursue only such portions of the work as shall not be damaged thereby. No portions of the work whose satisfactory quality or efficiency will be affected by any unfavorable conditions shall be constructed while these conditions remain, unless, by special means or precautions approved by the Engineer,the Contractor shall be able to overcome them. The Contractor shall be granted a time extension of one day for each unfavorable weather day which prevents him or her from placing concrete forms or placing and finishing concrete or asphalt concrete.Such unfavorable weather day is defined as a rain day where precipitation prevents the contractor from performing the work more than four (4) continuous hours within the authorized work period or a temperature day where the ambient temperature is below that specified for the placement of materials associated with the controlling work item for more than four(4) continuous work hours of the authorized work period. 9-08. Saturday, Sunday, Holiday and Night Work. No work shall be done between the hours of 6 p.m. and 7 am., nor on Seturdeye. Sundays or legal holidays except such work as is necessary for the proper care and protection of work already performed, or except in cases of absolute necessity and in any case only with the permission of the Engineer. It is understood,however,that night work may be established as a regular procedure by the Contractor if he or she first obtains the written permission of the Engineer and that such permission may be revoked at any time by the Engineer if the Contractor fails to maintain at night adequate force and equipment for reasonable prosecution and to justify inspection of the work. 9-09. Hours of Labor. Eight (8) hours of labor shall constitute a legal days work and the Contractor or any subcontractor shall not require or permit more than eight hours of labor in a day from any person employed by him or her in the performance of the work under this contract, unless paying compensation for all hours worked in excess of eight(8)hours per day at not less than 11/2 times the basic rate of pay.The Contractor shall forfeit to the City, as a penalty, the sum of twenty-five dollars ($25.00) for each workman employed in the execution of the contract by him or her or by any subcontractor, for each calendar day during which such laborer, workman, or mechanic is required or permitted to labor more than eight hours in violation of the provisions of Section 1810 to 1816, inclusive, (Article 3, Chapter 1, Part 7, Division 2)of the Labor Code of the State of California and any acts amendatory thereof. SECTION 10. PAYMENT 10-01. Certification by Engineer. A!! payments under this contract shall be made upon the presentation of certificates in writing from the Engineer and shall show that the work covered by the payments has been done and the payments thereof are due in accordance with this contract. 10-02. Progress Estimates and Payment. The Engineer shall, within the first seven (7)days of each month, make an estimate of the value of the work performed in accordance with this contract during the previous calendar month. The first estimate shall be of the value of the work satisfactorily completed in place and meeting the requirements of the contract. And every subsequent eetimete, except the final eetimete, shall be of the value of the work satisfactorily completed in place since the last preceding estimate was made; provided, however,that should the Contractor fail to adhere to the program of completion fixed in this contract,the Engineer shall deduct from the next and all subsequent estimates the full calculated accruing amount of the liquidated damages to the date of said estimate, until such time as the compliance with the program has been restored. The estimate shall be signed by the Engineer and, after approval, the City shall pay or cause to be paid to the Contractor in the manner provided by law, an amount equal to 95 percent of the estimated value of the work satisfactorily performed and complete in place. Grace Hudson Museum Roof Replacement 17 Spec.No. 16-03 10-03. Substitution of Securities. 1. At such times that Pubic Contract Code Section 22300 is in effect Contractor may propose the substitution of securities of at least equal market value for any moneys to be withheld to ensure performance under the Contract. Market value shall be determined as of the day prior to the date such substitution is to take place.Such substitution shall be made at the request and expense of the Contractor. The securities shall be one or more of the following types: (a) Bonds or interest-bearing notes or obligations of the United States, or those for which the faith and credit of the United States are pledged for the payment of principal and interest. (b) Bonds or interest-bearing notes on obligations that are guaranteed as to principal and interest by a federal agency of the United States. (c) Bonds of the State of California, or those for which the faith and credit of the State of California are pledged for the payment of principal and interest. (d) Bonds or warrants, including, but not limited to, revenue warrants, of any county, city, metropolitan water district, California water district, California water storage district, irrigation district in the State of California, municipal utility district,or school district of the State of California,which are rated by Moody's or Standard and Poor as A or better. (e) Bonds,consolidated bonds,collateral trust debentures,consolidated debentures,or other obligations issued by federal land banks or federal intermediate credit banks established under the Federal Farm Loan Act, as amended; debentures and consolidated debentures issued by the Central Bank for Cooperatives and banks for cooperatives established under the Farm Credit Act of 1933, as amended; bonds,or debentures of the Federal Home Loan Bank Board established under the Federal Home Loan Bank Act; and stock, bonds, debentures and other obligations of the Federal National Mortgage Association established under the National Housing Act as amended and bonds of any Federal Home Loan Mortgage Corporation. (f) Commercial paper of"prime"quality as defined by a nationally recognized organization which rates such securities. Eligible paper is further limited to issuing corporations:(1)organized and operating within the United States;(2)having total assets in excess of five hundred million dollars($500,000,000);and(3) approved by the Pooled Money Investment Board of the State of California. Purchases of eligible commercial paper may not exceed 180 days' maturity, nor represent more than 10 percent of the outstanding paper of an issuing corporation. (g) Bills of exchange or time drafts on and accepted by a commercial bank,otherwise known as bankers acceptances, which are eligible for purchase by the Federal Reserve System. (h) Certificates of deposits issued by a nationally or state-chartered bank or savings and loan association. (i) The portion of bank loans and obligations guaranteed by the United States Small Business Administration or the United States Farmers Home Administration. (j) Student loan notes insured under the Guaranteed Student Loan Program established pursuant to the Higher Education Act of 1965,as amended(20 U.S.C. 1001,et seq.)and eligible for resale to the Student Loan Marketing Association established pursuant to Section 133 of the Education Amendments of 1972, as amended (20 U.S.C. 1087-2). (k) Obligations issued, assumed or guaranteed by International Bank for Reconstruction and Development, the Inter-American Development Bank, the Asian Development Bank, or the Government Development Bank of Puerto Rico. (I) Bonds,debentures and notes issued by corporations organized and operating within the United States. Such securities eligible for substitution shall be within the top three ratings of a nationally recognized rating service. Grace Hudson Museum Roof Replacement 18 Spec.No. 16-03 2. The securities shall be deposited with City or with any commercial bank as escrow agent,who shall arrange for transfer of such securities to the Contractor upon satisfactory completion of the contract.Any interest accrued or paid on such securities shall belong to the Contractor and shall be paid upon satisfactory completion of the contract. The market value of the securities deposited shall at all times be maintained in an amount at least equal, in the sole judgment of City,to the moneys to be withheld pursuant to the Contract Documents to ensure performance of the Contract. In order to comply with this condition, Contractor shall deposit additional securities as necessary upon request by City or the escrow agent. 3. Upon acceptance of any Proposal that includes substituting securities for amounts withheld to ensure performenoe, a separate escrow agreement satisfactory in form and substance to City shall be prepared and executed by City, the Contractor and the escrow agent,which may be City. The escrow agreement shall specify, among other matters, value of securities to be deposited; procedures for valuing the securities and for adding or withdrawing securities to maintain the market value of the deposited securities at least equal to the amount of moneys which would otherwise be withheld;the terms and conditions of conversion to cash in case of the default by the Contractor;and terms,conditions and procedure for termination of the escrow.City shall have no obligation to enter any such Agreement that does not provide the City with the unilateral right to convert securities to cash and to gain immediate possession of the cash. 10-04. Acceptance. The work must be accepted by vote of the City Council of the City of Ukiah when the whole shall have been completed satisfactorily. The Contractor shall notify the Engineer, in writing, of the completion of the work, whereupon the Engineer shall promptly, by personal inepeotion, satisfy himself as to the actual completion of the work in accordance with the terms of the contract and shall thereupon recommend acceptance by the City Council. 10-06. Final Estimate and Payment. The Engineer shall,as soon as practicable after the final acceptance of the work done under this contract,make a final estimate of the amount of work done thereunder and the value thereof. Such final estimate shall be signed by the Engineer, and after approval, the City shall pay or cause to be paid to the Contnaotor, in the manner provided by law, the entire sum so found to be due hereunder, after deducting therefrom all previous payments and such other lawful amounts as the terms of this contract prescribe. In no case will final payment be made in less than thirty-five (35)days after the filing of the notice of completion with the County Recorder. 10-06. Delay Payments. Should any payment due the Contractor or any estimate be delayed,through fault of the City beyond the time stipulated,such delay shall not constitute a breach of contract or be the basis for a claim for damages, but the City shall pay the Contractor interest on the amount of the payment at the rate of 6 percent per annum forthe period of such delay.The terms forwhich interestwill be paid shall be reckoned, in the case of any monthly or progress payment,from the twentieth day of the month next succeeding the month in which the work was performed to the date of payment of the estimate;and in the case of the final estimate,from the forty-fifth day after acceptance to the date of payment of the final estimate. The date of payment of any estimate shall be considered the day on which the payment is offered or mailed as evidenced by the records of the Treasurer of the City. If interest shall become due on any delayed payment, the amount thereof, as determined by the City, shall be added to a succeeding payment. If the interest shall become due on the final payment,it shall be paid on a supplementary voucher to interest or any sum or sums which,by the terms of this contract, the City is authorized to reserve or retain. 10-07. Extra Work and Work Omitted. Whenever corrections,alterations,or modifications of the work under this contract ordered by the Engineer and approved by the City increase the amount of work to be done, such added work shall beknown ee"extra work"�endwheneuohalterations,ormodi�oetionedecrease the amount . corrections, of work to be done, such subtracted work shall be known as 'work omitted'. When the Contractor considers that any changes ordered involve extra work,he or she shall immediately notify the Engineer in writing and subsequently keep him or her informed as to when and where extra work is to be performed and shall make claim for compensation therefor each month not later than the first day of the month following that in which the work claimed to be extra work was performed and he or she shall submit a daily Grace Hudson Museum Roof Replacement 19 Spec.No. 16-03 complete statement of materials and labor used and expenses incurred on account of extra work performed, showing allocation of all materials, labor and expenses. All such claims shall state the date of the Engineer's written order and the date of approval by the City authorizing the work on account of which claim is made. Unless such notification is made in writing within the time specified and unless complete statements of materials used and expenses incurred on account of such extra work are furnished as above required, the Contractor shall not be entitled to payment on account of extra work and Contractor shall be deemed to have waived the right to make any future claims for compensation for such extra work. When changes decrease the amount of work to be done,they shall not constitute a claim for damages on account of anticipated profits on the work that may be omitted. 10-08. Compensation for Extra Work or Work Omitted. Whenever corrections, additions, or modifications in the work under this contract change the amount of work to be done or the amount of compensation due the Contractor, excepting increases or decreases in contract items having unit contract prices for each measurable quantity installed in place, and such changes have been ordered in writing by the Engineer and approved by the City prior to the Contractor performing the extra work, then a price may be agreed upon. Failing such an agreement in price, the Contractor shall be compensated for performing extra work pursuant to the provisions of Section 4-1.03 D,"Extra Work", and Section 9-1.03,"Force Account Payment"of the Standard Specifications. This method of determining the price of work shall not apply to the performance of any work which is required or reasonably implied to be performed or furnished under this contract. 10-09. Compensation to the City for Extension of Time. In case the work called for under this contract is not completed within the time limit stipulated herein,the City shall have the right as provided hereinabove, to extend the time of completion thereof. If the time limit be so extended, the City shall have the right to charge to the Contractor and to deduct from the final payment for the work the actual cost to the City of engineering, inspection, superintendence and other overhead expenses which are directly chargeable to the contract and which accrue during the period of such extension, except that the cost of final unavoidable delays shall not be included in such charges. 10-10. Liquidated Damages for Delay. It is agreed by the parties to the contract that time is of the essence and that, in case all the work is not completed before or upon the expiration of the time limit as set forth,damage,other than those cost items identified in section 10-09,will be sustained by the City and that it is and will be impracticable to determine the actual amount of damage by reason of such delay;and it is therefore agreed that the Contractor will pay to the City the sum of five hundred dollars ($500.00) per day for each and every calendar day's delay beyond the time prescribed. SECTION 11. MISCELLANEOUS 11-01. Notice. Whenever any provision of the contract documents requires the giving of written notice,it shall be deemed to have been validly given if delivered in person to the individual or to a member of the firm or to an officer of the corporation for whom it is intended,or if delivered at or sent by registered or certified mail, postage prepaid, to the last business address known to the giver of the notice. If mailed,the notice shall be deemed received on the date of delivery stated in the return receipt. 11-02. Computation of Time. When any period of time is referred to in the Contract Documents by days,it shall be computed to exclude the first and include the last day of such period. If the last day of any such period falls on a Saturday or Sunday or on a day made a legal holiday by the law of the applicable jurisdiction, such day shall be omitted from the computation. 11-03. Litigation and Forum Selection. Contractor and City stipulate and agree that any litigation relating to the enforcement or interpretation of this contract,arising out of Contractor's performance or relating in any way to the work shall be brought in Mendocino County and that venue will lie in Mendocino County. The parties waive any objections they might otherwise have to the propriety of jurisdiction or venue in the state courts in Mendocino County and agree that California law shall govern any such litigation. Grace Hudson Museum Roof Replacement 20 Spec.No. 16-03 The duties and obligations imposed by these General Conditions and the rights and remedies available hereunder to the parties hereto and, in particular but without limitation, the warranties, guaranties and obligations imposed upon the Contractor and all of the rights and remedies available to the City thereunder,shall be in addition to and shall not be construed in any way as a limitation of, any rights and remedies available to any or all of them which are otherwise imposed or available by law or contract, by special warranty or guaranty, or by other provisions of the contract documents and the provisions of this paragraph shall be as effective as if repeated specifically in the contract documents in connection with each particular duty, obligation, right and remedy to which they apply. All warranties and guaranties made in the contract document shall survive final payment and termination or completion of this contract. 11~04. Waiver. The Contractor shall strictly comply with all notices and other contract requirements. Waiver by the City of any failure of the Contractor to comply with any term of the oontnaot, including the notice provisions, shall not be deemed a waiver of a subsequent breach. Grace Hudson Museum Roof Replacement 21 Spec.No. 16-03 TECHNICAL SPECIFICATIONS SECTION 12. GENERAL INFORMATION 12-01. Location and Scope of Work.All of the work to be performed is within the City of Ukiah and consists of removal and salvage of the existing metal roof and underlayment, replacement of any damaged roof decking or framing,installation of a complete composite shingle roof, including underlayments and flashings,and alterations and repairs to the existing glulams and flashings at the Museum entrance. All of the work is to be performed within the Grace Hudson Museum located at 431 South Main Street, Ukieh, except for the transport of stockpile and salvage materials which Contractor may be directed to deposit to the City of Ukiah Corporation Yard, or another site within the City limits. The Contractor should familiarize himself with the local conditions of the project sites. Failure to do so will in no way relieve him of the responsibility for performing any of the work or operations required as a part of this contract. Further information regarding the work or these specifications can be obtained from Mary Horger, Puchasing Supervisor, City of Ukiah, at(707)463-6233. 12-02. Arrangement of Technical Specifications. The Technical Specifications are arranged in sections covering the various phases of work as follows: Section No. Title 12 General Information 13 Construction Details 14 Exclusions from General Conditions 15 Amendments to General Conditions 12-03. Arrangement of Plans. See Attachment A,a separately bound set entitled"Roof Replacement&Repairs for Grace Hudson K4ueeum.^dated May 1S. 2018. 12-04. Business Licenses. The Contractor and any subcontractors shall each secure and maintain a valid City of Ukiah Business License prior to the start of any portion of the work. 12-05. Permits.The Contractor shall provide, procure,and pay for all permits required to complete this work not provided by the Owner. 12-06. Standard Specifications and Standard Plans. The Standard Specifications and Standard Plans of the California State Department of Transportation, May,2006,are hereby made a part of these Special Provisions and are hereinafter referred to as "California Standard Specifications"and "California Standard Plans." Whenever in the California Standard Specifications and the California Standard Plans the following terms are used, they shall be understood to mean and refer to the following: Department of Transportation -The City Council. Director of Public Works-The City of Ukiah Director of Public Works. Engineer - The Engineer, designated by the City Counoil, acting either directly or through properly authorized agents, such agents acting within the scope of the particular duties entrusted to them. Laboratory-The designated laboratory authorized by the City of Ukiah to test materials and work involved in the contract. State -The City of Ukiah Grace Hudson Museum Roof Replacement 22 Spec.No. 16-03 Other terms appearing in the California Standard Specifications and the California Standard Plans shall have the intent and meaning specified in Section I, Definition of Terms of the California Standard Specifications. In case of discrepancy between the contract documents,the order of precedence from the highest to lowest is as follows: 1. (City) Special Provisions 2. (City) Project Plans 3. City Standard Plans and Details 4. California Standard Plans 5. California Standard Specifications 12-07. Temporary Facilities. All temporary facilities are the responsibility of the Contractor.The removal of said facilities shall be the responsibility of the Contractor.The Contractor shall be responsible for any and all damages to existing facilities which are a result of the work. 12-08. Public Convenience and Safety. The Contractor shall conduct operations so as to cause the least possible obstruction and inconvenience to public traffic. The Contractor shall,at his or her expense,furnish such flag persons and furnieh, ereot, construct and maintain such fences, berriere. Ughte, eigne, detoure, pedestrian walkways,driveway ramps and bridging as may be necessary to give adequate warning to the public that work is in progress and that dangerous conditions exist, to provide access to abutting properties and to permit the flow of pedestrian and vehicular traffic to safely and expeditiously pass the work. 12-09. Maintaining Traffic. Attention iedirected toSection 7-1.08."Public Convenienoe.''7-1.0S."Public Sefety." 7-1.0S2. "Lane Cloeure.''and 7-1.0S5. "Flagging Coete.''ofthe California Standard Specifications. Streets shall be open to through vehicular traffic during non-working hours.All public traffic shall be permitted to pass through the work with as little inconvenience and delay as possible. Full costs for"Maintaining Traffic",including"Flagging Costs",shall be considered as included in the various items of work and no additional compensation will be made. 12.10. Stream Pollution. The Contractor shall exercise every reasonable precaution to prevent muddying or silting of live etreeme, and the Contractor's attention is called to the fact that the terms of this contract do not relieve him or her of responsibility for compliance with Sections 5650 and 12015 of the Fish and Game Code or other applicable statutes relating to pollution prevention or abatement. 12-11. Warranties. Unless otherwise indicated, the Contractor shall warrant all materials provided and work performed under this contract for a period of one year from the date of final acceptance. He shall replace promptly and at his own expense any materials and/or workmanship which fail during this warranty period. 12-12. Utilities. No water, sewer or electrical services will be provided by the owner. It is the Contractors sole responsibility to arrange such services as necessary. 12-13. Preconstruction Conference.A preconstruction conference will be held before any work will be allowed to commence. This meeting will cover inspection,schedule for work,and among other items,the responsibilities and procedures of each of the interested parties to assure that the project will be completed in accordance with the contract documents. 12-14. Safety Requirements.The Contractor shall comply with all pertinent provisions of the Department of Labor "Safety and Health Regulations for Construction (29 FCS Part 1518, 36 CFR 7340)", with additions or modifications thereto, in effect during construction of this project. Grace Hudson Museum Roof Replacement 23 Spec.No. 16-03 SECTION 13 -CONSTRUCTION DETAILS 13-01. Technical Specifications. See Appendix A. 13-02. Contract Drawings. See Attachment A,a separately bound set entitled"Roof Replacement&Repairs for Grace Hudson Museum." 13-03. Museum Documentation. See Attachment B, a separately bound set entitled "SunHouse Cultural Center," and dated Feb 5, 1985. Please note that these are not "As-Built" dnawinge, and that the existing conditions may vary from the drawings. 13-04. Museum Addition Documentation. See Attachment C,a separately bound set entitled"Grace Hudson Museum Additions and Renovations,"and dated July 17,2000. Please note that these are not"As-Built"drawings, and that the existing conditions may vary from the drawings. Grace Hudson Museum Roof Replacement 24 Spec.No. 16-03 SECTION 14. EXCLUSIONS FROM GENERAL CONDITIONS 14-01. Provisions to be Excluded from General Conditions. The following designated provisions of the General Conditions are hereby determined to be inapplicable to the proposed work and, therefore, are hereby excluded from the terms of the Notice to Bidders, Proposal,Agreement and other contract documents as though entirely omitted from said General Conditions: (1) Section 7-03. Surveys No other exclusions. SECTION 15. AMENDMENTS TO GENERAL CONDITIONS 15-01. Sections of General Conditions to be Amended. The following designated sections of the Special Provisions are hereby amended to read as follows: Section 12. General Information: Add the following new Subsection to this Section: 12-15 Hazardous Materials. Pursuant to Section 25014.2 of the California Health and Safety Code, in the event the Contractor encounters on site materials he or she reasonably believes to be asbestos or a hazardous substance, and the asbestos or hazardous substance has not been rendered harmless, the Contractor may continue work in unaffected areas reasonably believes safe and shall immediately cease work on the area affected and report the condition to the City in writing. If the City determines that asbestos or hazardous substances which were not disclosed in the bid are present on the site, all work regarding the removal of those substances will be performed pursuant to a separate contract. Grace Hudson Museum Roof Replacement 25 Spec.No. 16-03 BID SUBMITTAL CHECKLIST The following is a checklist to assist you in your submission of your bid documents. Please make sure you include the following when submitting your bid documents to reduce the risk of having your bid rejected: Did you include?... o Proposal (Page 27) > Unit prices filled out per instruction > Extended prices calculated correctly > Total bid amount calculated correctly > Sign the proposal, and provide complete information > CLSB No. and expiration date > Department of Industrial Relations Public Works Contractor Registration Number o Fair Employment Practices Certification (Page 30) > Filled out completely per instruction o Worker's Compensation Certificate (Page 31) > Filled out completely per instruction o Certification of Non-Discrimination in Employment (Page 32) > Filled out completely per instruction o List of Proposed Subcontractors (Page 33) > Include California Contractor License Number for each > Include DIR Public Works Contractor Registration Number for each > Identify what portion of work to be performed o Statement of Experience (Page 34) o Signature of Bidder(Page 35) > Filled out completely per instruction > Authorized signature provided o Bidder's Bond (Page 36) > Filled out completely per instruction o Non-Collusion Affidavit (Page 37) > Filled out completely per instruction > Notarized o Addenda Issued > Signed and Returned with Bid Grace Hudson Museum Roof Replacement 26 Spec.No. 16-03 CITY OF UKIAH MENDOCINO COUNTY, CALIFORNIA PROPOSAL FOR GRACE HUDSON MUSEUM ROOF REPLACEMENT Specification No. 16-03 The undersigned,as bidder,declares that he or she has examined thoroughly all of the contract documents herein contained,that this proposal is made without collusion with any other person, firm or corporation and that all laws and ordinances relating to the interest of public officers in this contract have been complied with in every respect. AND he or she proposes and agrees, if this proposal is accepted, 1) that he or she will contract with the City of Ukiah, Mendocino County, California, in the form of the copy of the agreement herein contained a) to provide all necessary meohinery, too!e, apparatus and other means of construction; b) to furnish all materials; c) to provide all eupehntendenoe, overhead expenses and all labor and expenses of whatever nature necessary to complete the job in conformity with the specifications and drawings and other contract provisions herein or reasonably implied hereby or as necessary to complete the work in the manner and within the time named herein and according to the requirements and to the reasonable satisfaction of the City Engineer; d) to pay all charges of freight transportation and hauling; 2) that he or she indemnifies the City against any loss or damage arising from any act of the undersigned as Contractor; and 3) that he or she will accept as full payment therefor the following sums: BIDDING SCHEDULE In case of discrepancy between words and figures,the words shall prevail. In any discrepancy between unit prices and extended amounts for a bid item using unit prices(specified unit price multiplied by specified quantity for bid item does not equal the extended amount for the item),the specified unit price will control and will be used by the City to compare bids in selecting the lowest bid and in awarding the contract. If the specified total bid amount does not equal the total of the extended amounts for all bid iteme,the City will use the total of the extended amounts for each bid item(edjueted,if necessary,so that the extended amount equals the specified unit price multiplied by the specified quantity for that bid item)to compare bids in selecting the lowest bid. The Unit prices for the various Construction Items below include all costs associated with the General Conditions, Special Provisions, Requirements of the Construction Contract,and represent the total,complete,in-place cost for each specific Construction Item in accordance with the Construction Dooumente, including all elements, work components,accessories,and connections,shown in applicable details or required to yield a complete,sound and functional component or system appropriate for its intended function,whether or not such is specifically described or listed in any description of measurement or payment. The total amount of the Construction items below shall represent the total and complete cost of the fully functional Project. All work not specifically listed below be Grace Hudson Museum Roof Replacement 27 Spec.No. 16-03 required to complete the work of the various construction items and the cost of such shall be considered as included throughout the various unit prices indicated. Lowest bid will be based on the lowest Base Bid. BASE BID ITEM DESCRIPTION AND UNIT PRICE BID MULTI- EXTENDED AMOUNT NO. PLIED QUANTITY EQUALS FOR ITEM (in words and in figures) BY (in figures) Provide all necessary equipment,materials,labor and fees for roof replacement&glulam repairs,for the lump LUMP SUM PRICE sum price of 1 x 1.00 LS = ($ ) TOTAL BASE BID AMOUNT IN FIGURES-) Total Base Bid amount in words: $ Dollar s ADDITIVE ALTERNATE ONE ITEM DESCRIPTION AND UNIT PRICE BID NO. (in words and in figures) Labor&Equipment costs that will be charged for work replacing dry rot found in existing roof decking,for the square foot price 1 of ($ ) ADDITIVE ALTERNATE TWO ITEM DESCRIPTION AND UNIT PRICE BID NO. (in words and in figures) Labor&Equipment costs that will be charged for work replacing dry rot found in existing interior roof framing,for the linear foot 1 price of ($ ) ADDITIVE ALTERNATE THREE ITEM DESCRIPTION AND UNIT PRICE BID NO. (in words and in figures) Labor&Equipment costs that will be charged for work replacing dry rot found in existing exterior roof framing(rafter tails and 1 outriggers),for the linear foot price of Grace Hudson Museum Roof Replacement 28 Spec.No. 16-03 ADDITIVE ALTERNATE FOUR ITEM DESCRIPTION AND UNIT PRICE BID NO. (in words and in figures) Labor&Equipment costs that will be charged for work replacing dry rot found in existing fascia trim boards or blocking for the linear foot price of 1 ($ ) We, the undersigned, acknowledge that the City Council has reserved the right to reject any or all bids and to determine which proposal is, in its opinion, the lowest responsible bid of a responsible bidder and that which it deems in the best interest of the City to accept. We, the undereigned, further egree, if this proposal shall be eooepted, to sign the agreement and to furnish the required bonds with satisfactory surety, or sureties, within fifteen (15)calendar days after written notice that the contract is ready for signature;and, if the undersigned shall fail to contract,as aforesaid,it shall be understood that he or she has abandoned the contract and that,therefore, this proposal shall be null and void and the proposal guaranty accompanying this proposal,or the amount of said guenanty, shall be forfeited to and become the property of the City. {)thenwiee, the proposal guaranty accompanying this proposal shall be returned to the undersigned. Witness our hands this day of , 20 . Licensed in accordance with an act providing for the registration of California Contractors License No. , expiration date . THE CONTRACTOR'S LICENSE NUMBER AND EXPIRATION DATE STATED HEREIN ARE MADE UNDER PENALTY OF PERJURY. Department of Industrial Relations Public Works Contractor Registration Number: Signature of bidder or bidders, with business name, address, phone number and fax number: Notice: In the case of a corporation, give below the addresses of the principal office thereof and names and addresses of the President, Secretary, Treasurer. Grace Hudson Museum Roof Replacement 29 Spec.No. 16-03 FAIR EMPLOYMENT PRACTICES CERTIFICATION TO: The undersigned, in submitting a bid for performing the following work by Contract, hereby certifies that he or she has or will meet the standards of affirmative compliance with the Fair Employment Practices requirements of the Special Provisions contained herein. GRACE HUDSON MUSEUM ROOF REPLACEMENT (Signature of Bidder) Business Mailing Address: Business Location: (The bidder shall execute the certification of this page prior to submitting his or her proposal.) Grace Hudson Museum Roof Replacement 30 Spec.No. 16-03 WORKER'S COMPENSATION CERTIFICATE I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Worker's Compensation or undertake self-insurance in accordance with the provisions of that code and I will comply with such provisions before commencing the performance of the work of this contract. Witness my hand this day of , 200 Signature of Bidder, with Business Address: Grace Hudson Museum Roof Replacement 31 Spec.No. 16-03 CERTIFICATION OF NONDISCRIMINATION IN EMPLOYMENT The bidder represents that he or she has/has not, participated in a previous contract or subcontract subject to either the equal opportunity clause herein or the clause contained in Section 301 of Executive Order 10925;that he or she has/has not,filed all required compliance reports;and that representations indicating submission of required compliance prior to subcontract awards. Signature and address of Bidder: Date (This certification shall be executed by the bidder in accordance with Section 60-1.6 of the Regulations of the President's Committee on Equal Employment Opportunity for implementing Executive Orders 10925 and 11114.) Grace Hudson Museum Roof Replacement 32 Spec.No. 16-03 LIST OF PROPOSED SUBCONTRACTORS In compliance with the provisions of Sections 4100-4108 of the California Public Contract Code and any amendments thereof, each bidder shall set forth (a) the name and location of the place of business of each subcontractor who will perform work or labor or render service in or about the construction site or a subcontractor licensed by the State of California who,under subcontract to the prime contractor,specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications in an amount in excess of one-half of 1 percent of the total bid and (b) the California Contractor License Number for each subcontractor, and (c) the portion of the work to be done by each subcontractor.(See General Conditions Section 1-09.) Include with the name of each sub-contractor their Department of Industrial Relations Public Works Contractor Registration Number. Grace Hudson Museum Roof Replacement 33 Spec.No. 16-03 STATEMENT OF EXPERIENCE OF BIDDER The bidder is required to state below what work of similar magnitude or character he or she has done and to give references that will enable the City Council to judge of his or her experience,skill and business standing and his or her ability to conduct work as completely and rapidly as required under the terms of the contract. Grace Hudson Museum Roof Replacement 34 Spec.No. 16-03 SIGNATURE(S) OF BIDDER Accompanying this proposal is (insert the words "cash ($)", "cashier's check" or"bidder's bond", as the case may be) in an amount equal to at least 10 percent of the bid. The names of all persons interested in the foregoing proposal as principals are as follows: IMPORTANT NOTICE: If bidder or other interested person is a corporation, provide the legal name of corporation and also the names of the president,secretary,treasurer and manager thereof. If a co-partnership,provide the true name of firm and also the names of all individual co-partners composing the firm. If bidder or other interested person is an individuel, provide the first and last names in full. Licensed in accordance with an act providing for the registration of Contractors: License No. , License Expiration Date Signature(s)of Bidder: NOTE: If bidder is a corporation, the legal name of the corporation shall be set forth above together with the signature of the officer or officers authorized to sign contracts on behalf of the corporation; if bidder is a oo-pertnerehip, the true name of the firm shall be set forth above together with the signature of the partner or partners authorized to sign contracts in behalf of the co-partnership; and if bidder is an individual, his or her signature shall be placed above. If a member of a partnership, a Power of Attorney must be on file with the Department prior to opening bids or submitted with the bid;otherwise,the bid will be disregarded as irregular and unauthorized. Business address: Place of residence: Dated: Grace Hudson Museum Roof Replacement 35 Spec.No. 16-03 CITY OF UKIAH Mendocino County, California BIDDER'S BOND KNOW ALL MEN BY THESE PRESENTS, That we, as PRINCIPAL and . eeSURETY, are held and firmly bound unto the City of Ukiah in the penal sum of 10 PERCENT OF THE TOTAL AMOUNT OF THE BID of the Principal above named, submitted by said Principal to the City of Ukiah, as the case may be,for the work described below,for the payment of which sum in lawful money of the United States,well and truly to be made, to the City Clerk to which said bid was submitted,we bind oureelvee, our heirs, exeoutore, administrators and successors jointly and severally,firmly by these presents. In no case shall the liability of the surety hereunder exceed the sum of$ THE CONDITION OF THIS OBLIGATION IS SUCH, That whereas the Principal has submitted the above mentioned bid to the City of Ukiah, as aforesaid, for certain construction specifically described as follows,for which bids are to be opened at the Office of the City Clerk, Ukiah Civic Center, Ukiah, California, on June 28, 2016 for GRACE HUDSON MUSEUM ROOF REPLACEMENT. NOW, THEREFORE, If the aforesaid Principal is awarded the contract and,within the time and manner required under the specifications,after the prescribed forms are presented to him or her for signatures,enters into a written oontnaot, in the prescribed form, in accordance with the bid and files two bonds with the City of Ukiah, one to guarantee faithful performance and the other to guarantee payment for labor and materials, as required by law, then this obligation shall be null and void; otherwise, it shall be and remain in full force and virtue. IN WITNESS WHEREOF,we have hereunto set our hands and seals on this day of A.D. 20 (Seal) (Seal) (Seal) Principal (Seal) (Seal) (Seal) Surety Address: Grace Hudson Museum Roof Replacement 36 Spec.No. 16-03 NON-COLLUSION AFFIDAVIT Note: Bidder shall execute the affidavit on this page prior to submitting his or her bid. To City Council, City of Ukiah: The undersigned in submitting a bid for performing GRACE HUDSON MUSEUM ROOF REPLACEMENT by contract, being duly sworn, deposes and says: that he or she has not, either directly or indireotly, entered into any egreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such contract. Signature(s) of Bidder Business Address: Place of Residence: NOTARIZATION Subscribed and sworn to before me this day of , 20 . Notary Public in and for the County of , State of California. My Commission Expires . 20 . Grace Hudson Museum Roof Replacement 37 Spec.No. 16-03 CITY OF UKIAH Mendocino County, California AGREEMENT FOR GRACE HUDSON MUSEUM ROOF REPLACEMENT Specification No. 16-03 THIS AGREEMENT,made this day of ,20 ,by and between the City of Ukiah, Mendocino County,California, hereinafter called the City and hereinafter called the Contractor, WITNESSETH: WHEREAS, the City has caused to be prepared in accordance with law, specifications, drawings and other contract documents for the work herein described and shown and has approved and adopted these contract documents,specifications and drawings and has caused to be published in the manner and for the time required by law a notice to bidders inviting sealed proposals for doing the work in accordance with the terms of this contract and WHEREAS, the Contractor, in response to the notice to bidders, has submitted to the City a sealed proposal accompanied by a proposal guaranty in an amount of not less than 10 percent of the bid price for the construction of the proposed work in accordance with the terms of this contract and WHEREAS, the City, in the manner prescribed by law, has publicly opened, examined and canvassed the proposals submitted and as a result has determined and declared the Contractor to be the lowest and best regular responsible bidder for the work and for the sums named in the proposal, NOW, THEREFORE, THIS AGREEMENT WITNESSETH: Article 1. Work to be Done and Contract Days Allowed. That the Contractor shall provide all necessary machinery,tools,apparatus and other means of construction;shall furnish all materials,superintendence,overhead,expenses,all labor and expenses of whatever nature necessary for completion of the work in conformity with the Special Provisions and other contract documents hereto attached and according to such instructions as may be given by the Engineer.The Contractor shall complete the work within 60(sixty)calendar days. Contract days shall be counted starting with the 10th day following receipt of notice that the contract has been executed by the City. Contractor, at his or her option, may begin work prior to start of counting contract days, however, in no event shall the Contractor start work without giving notification to the Engineer at least 72 hours prior to the start of work, without obtaining an encroachment permit from the City, or without having submitted certificates of insurance that have been accepted and approved by the Engineer Grace Hudson Museum Roof Replacement 38 Spec.No. 16-03 Article II. Contract Prices. That the City shall pay the Contractothe prices stated in the proposal submitted by the Contractor,for complete performance of the contract by the Contractor. The Contractor hereby agrees to accept the prices as full compensation for all material and appliances necessary to the work, for all labor and use of tools and other implements necessary to execute the work contemplated in this contract;for all loss or damage arising out of the nature of the work or from the action of the elements,or from any unforeseen obstructions or difficulties which may be encountered in the prosecution of the work; for all risks of every description connected therewith; for all expenses of the work,as herein specified;for all liability and other insurance,for all overhead and other expenses incident to the work; all according to the Contract Drawings, the Special Provisions, the Deteile, the instructions and the requirements of the City. Article III. Labor Discrimination. Attention is directed to Section 1735 of the Labor Code, which reads as follows: "No discrimination shall be made in the employment of persons upon public works because of the race, color,national origin or ancestry,or religion of such persons and every contractor for public works violating this section is subject to all the penalties imposed for a violation of this chapter." In connection with the performance of work under this contract, the Contractor agrees as follows: (a) The Contractor will not willfully discriminate against any employee or an applicant for employment because of race, oo!or, reUgion, enoeetry, or national origin. The Contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race,color,religion,ancestry,or national origin.Such action shall include,but not be limited to, the following: employment, upgnading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training,including apprenticeship.The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the awarding authority setting forth the provisions of this Fair Employment Practice section. (b) The Contractor will send to each labor union or representative of workers with which he or she has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the awarding euthority, advising the said labor union or worker's representative of the Contractor's commitments under this section, to employees and applicants for employment. (c) The Contractor will permit access to his or her records of employment,employment advertisements, application forms and other pertinent data and records by the Fair Employment Practices Commission, City of Ukiah or any other appropriate agency of the State of California designated by the awarding euthority, for the purposes of investigation to ascertain compliance with the Fair Employment Practices section of this contract. (d) A finding of willful violation of the Fair Employment Practices section of this Contract or of the Fair Employment Practices Act shall be regarded by the awarding authority as a basis for determining the Contractor to be note "responsible bidder" as to future contracts for which such Contractor may submit bids,for revoking the Contractor's pre-qualification rating,if any and for refusing to establish, reestablish or renew a pre-qualification rating for the Contractor. The City of Ukiah shall deem a finding of willful receipt of written notice from the Fair Employment Practices Act to have occurred upon that it has investigated and determined that the Contractor has Grace Hudson Museum Roof Replacement 39 Spec.No. 16-03 violated the Fair Employment Practices Act and has issued an order under Labor Code Section 1426 or obtained an injunction under Labor Code Section 1429. Upon receipt of such written notice from the Fair Employment Practices Commission, the City shall notify the Contractor that unless he or she demonstrates to the satisfaction of the awarding authority within a stated period that the violation has been corrected, his or her pre-qualification rating will be revoked at the expiration of such period. (e) The Contractor agrees that should the City determine that the Contractor has not complied with the Fair Employment Practices section of this Contract, then pursuant to Labor Code Section 1735 and 1775 the Contractor shall,as a penalty to the City,forfeit for each calendar day or portion thereof,for each person who was denied employment as a result of such non-compliance,the penalties provided in the Labor Code for violation of prevailing wage rates. Such monies may be recovered from the Contractor. The City may deduct any such damages from any monies due the Contractor. (f) Nothing contained in this Fair Employment Practices section shall be construed in any manner of fashion so as to prevent the City or the State of California from pursuing any other remedies that may be available at law. (g) Prior to awarding the Contract, the Contractor shall certify to the awarding authority that he or she has or will meet the following standards for affirmative compliance,which shall be evaluated in each case by the awarding authority: (1) The Contractor shall provide evidenoe, as required by the City that he or she has notified all supervisors,foremen and other personnel officers in writing of the content of the anti-discrimination clause and their responsibilities under it. (2) The Contractor shall provide evidence, as required by the City, that he or she has notified all sources of employees' referrals (including unione, employment agencies, advertisements, Department of Employment)of the content of the anti-discrimination clause. (3) The Contractor shall file a basic compliance report, as required by the City. Willfully false statements made in such reports shall be punishable as provided by law.The compliance report shall also spell out the sources of the work force and who has the responsibility for determining whom to hire, or whether or not to hire. (4) Personally,or through his or her representatives,the Contractor shall,through negotiations with the unions with whom he or she has agreements, attempt to develop an agreement which will: a. Spell out responsibilities for nondiscrimination in hiring, referral, upgrading and training. b. Otherwise implement an affirmative anti-discrimination program in terms of the unions' specific areas of skill and geography to the end that qualified minority workers will be available and given and equal opportunity for employment. (5) The Contractor shall notify the City of opposition to the anti-discrimination clause by individuals, firms or organizations during the period of its pre-qualification. (h) The Contractor will include the provisions of the foregoing paragraphs 1 through 5 in every first tier subcontract so that such provisions will be binding upon each such subcontractor. (i) The "Fair Employment Practices Certification" must be completed and signed prior to the time of submitting the bid. Grace Hudson Museum Roof Replacement 40 Spec.No. 16-03 Article IV. Parts of the Contract. That the complete contract consists of the following documents, all of which shall be considered a part of this agreement. 1. Notice to Bidders 2. Wage Rates 3. General Conditions 4. Technical Specifications 5. Proposal 6. Fair Employment Practices Certification 7. Agreement 8. Contract Bonds S. Contract Drawings and Construction Details 10. Standard Drawings 11. Indemnification Agreement IN WITNESS WHEREOF,this contract being executed in duplicate and the parties having caused their names to be signed by authority of their duly authorized office this day of , 20 . CITY OF UN|AH, MENDOCINO COUNTY, CALIFORNIA By: CITY MANAGER, CITY OF UKIAH Attest: CITY CLERK, CITY OF UKIAH By: CONTRACTOR Attest: Title: The foregoing contract is approved as to form and legality this day of , 20 . CITY ATTORNEY, CITY OF UKIAH Grace Hudson Museum Roof Replacement 41 Spec.No. 16-03 INDEMNIFICATION AGREEMENT This Indemnification Agreement is made and entered in Ukiah, California, on , 20 , by and between the City of Ukiah (Ukiah) and (Contractor). Contractor is for Ukiah. As a condition of issuing the work order, attached hereto. Ukiah requires assurance that Contractor will protect Ukiah from damage or damage claims which arise from its performance of the work. Accordingly, Contractor agrees as follows: 1. Indemnification. Contractor shall indemnify and hold harmless Ukiah and its officers,agents,and employees from and against any claim, loss,or damage,including the legal and other costs of defending against any claim of damage or loss which arises out of the Contractor's negligent or wrongful performance under the work order attached hereto, except for claims, losses, or damages resulting from the sole and exclusive negligence or other wrongful conduct of Ukiah or its officers, agents and employees. CONTRACTOR BY: TITLE: CITY OF UKIAH Mendocino County, California FAITHFUL PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS, That we the undersigned, ' AS PRINCIPAL, and ' AS SURETY, are held firmly bound unto THE CITY OF UKIAH, hereinafter called the "City", in the penal sum of dollars ($ ) for the payment of which sum we bind ourselves,our heirs,executors,administrators,and successors,jointly and severally. WHEREAS, the Principal has entered into a certain Contract with the City, dated . 20 . a copy of which is hereto attached and made a part hereof, NOW,THEREFORE, the condition of this obligation is such that if the Principal shall in all respects fully perform the Contract and all duly authorized modifications thereof,during its original term and any extensions thereof that may be granted and during any guaranty period for which the Contract provides, and if the Principal shall fully satisfy all claims,arising out of the prosecution of the work under the Contract and shall fully indemnify the City for all expenses which it may incur by reason of such claims, including its attorneys fees and court costs, and if the Principal shall make full payment to all persons supplying lebor, eervioee, meteriele, or equipment in the prosecution of the work under the Contnaot, in default of which such persons shall have a direct right of action hereupon; and if the Principal shall pay or cause to be paid all sales and use taxes payable as a result of the performance of the Contract as well as payment of gasoline and special motor fuels taxes in the performance of the Contract and all motor vehicle fees required for commercial motor vehicles used in connection with the performance of the Contract,then this obligation shall be void;otherwise, it shall remain in full force and effect. No modification of the Contract or extension of the term thereof, nor any forbearance on the part of the City shall in any way release the Principal or the Surety from liability hereunder. Notice to the Surety of any such modification, extension, or forbearance is hereby waived. IN WITNESS WHEREOF,the aforesaid Principal and Surety have executed this instrument and affixed their seals hereto, this day of ,20 . In the presence of: WITNESS: (SEAL) (Individual Principal) (Business Address) (City/State/Zip Code) Grace Hudson Museum Roof Replacement 43 Spec.No. 16-08 WITNESS: (SEAL) (Corporate Principal) (Business Address) (City/State/Zip Code) ATTEST: (Corporate Principal) Affix Corporate Seal (Business Address) (City/State/Zip Code) ATTEST: Affix (Corporate Surety) Corporate Seal (Business Address) (City/State/Zip Code) The rate of premium on this bond is $ per thousand. The total amount of premium charges is$ .. (The above is to be filled in by Surety Company). (Power of Attorney of person signing for Surety Company must be attached). (CERTIFICATE AS TO CORPORATE PRINCIPAL) I, ,certify that I am the Secretary of the corporation named as Principal in the foregoing bond; that who signed the said bond on behalf of the Principal,was then of said corporation;that I know his signature,and that his signature thereto is genuine; and that said bond was duly signed,sealed, and attested to for and in behalf of said corporation by authority of its governing body. Affix Corporate Seal Grace Hudson Museum Roof Replacement 44 Spec.No. 16-03 CITY OF UKIAH Mendocino County, California MATERIAL AND LABOR BOND KNOW ALL MEN BY THESE PRESENTS, That we the undersigned, .AS PRINCIPAL, and . AS SURETY, are held firmly bound unto THE CITY OF UKIAH, hereinafter called the "City" in the penal sum of dollars ($ ) for the payment of which sum we bind ourselves,our heirs,executors,administrators,and successors,jointly and severally. WHEREAS,the Principal has entered into a certain Contract with the City,dated .20 . a copy of which is hereto attached and made a part hereof, NOW,THEREFORE, the condition of this obligation is such that if the Principal shall in all respects fully perform the Contract and all duly authorized modifications thereof,during its original term and any extensions thereof that may be granted and during any guaranty period for which the Contract provides, and if the Principal shall fully satisfy all claims,arising out of the prosecution of the work under the Contract and shall fully indemnify the City for all expenses which it may incur by reason of such claims, including its attorneys fees and court costs, and if the Principal shall make full payment to all persons supplying lebor, eervioee, meteriele, or equipment in the prosecution of the work under the Contnaot, in default of which such persons shall have a direct right of action hereupon; and if the Principal shall pay or cause to be paid all sales and use taxes payable as a result of the performance of the Contract as well as payment of gasoline and special motor fuels taxes in the performance of the Contract and all motor vehicle fees required for commercial motor vehicles used in connection with the performance of the Contract,then this obligation shall be void;otherwise, it shall remain in full force and effect. No modification of the Contract or extension of the term thereof, nor any forbearance on the part of the City shall in any way release the Principal or the Surety from liability hereunder. Notice to the Surety of any such modification, extension, or forbearance is hereby waived. IN WITNESS WHEREOF,the aforesaid Principal and Surety have executed this instrument and affixed their seals hereto, this day of ,20 . In the presence of: nV|TN ESS: (SEAL) (Individual Principal) (Business Address) (City/State/Zip Code) Grace Hudson Museum Roof Replacement 45 Spec.No. 16-08 WITNESS: (SEAL) (Corporate Principal) (Business Address) (City/State/Zip Code) ATTEST: (Corporate Principal) Affix Corporate Seal (Business Address) (City/State/Zip Code) ATTEST: Affix (Corporate Surety) Corporate Seal (Business Address) (City/State/Zip Code) The rate of premium on this bond is $ per thousand. The total amount of premium charges is $ .. (The above is to be filled in by Surety Company). (Power of Attorney of person signing for Surety Company must be attached). (CERTIFICATE AS TO CORPORATE PRINCIPAL) I, ,certify that I am the Secretary of the corporation named as Principal in the foregoing bond; that who signed the said bond on behalf of the Principal,was then of said corporation;that I know his signature,and that his signature thereto is genuine; and that said bond was duly signed,sealed, and attested to for and in behalf of said corporation by authority of its governing body. Affix Corporate Seal Grace Hudson Museum Roof Replacement 46 Spec.No. 16-03 DIRECTIONS FOR PREPARATION OF PERFORMANCE AND MATERIAL AND LABOR BOND 1. Individual sureties, partnerships, or corporations not in the surety business will not be acceptable. 2. The name of the Principal shall be shown exactly as it appears in the Contract. 3. The penal sum shall not be less than required by the Specifications. 4. If the Principals are partners or joint venturers,each member shall execute the bond as an individual and state his place of residence. 5. If the Principal is a corporation, the bond shall be executed under its corporate seal. If the corporation has no corporate seal, it shall so state and affix a scroll or adhesive seal following the corporate name. 6. The official character and authority of the person(s)executing the bond for the Principal, if a corporation, shall be certified by the Secretary or Assistant Secretary thereof under the corporate seal, or copies attached to such records of the corporation as will evidence the official character and authority of the officer signing,duly certified by the Secretary or Assistant Secretary, under the corporate seal,to be true copies. 7. The current power-of-attorney of the person signing for the surety company must be attached to the bond. 8. The date of the bond must not be prior to the date of the Contract. S. The following information must be placed on the bond by the surety company: a. The rate of premium in dollars per thousand; and b. The total dollar amount of premium charged. 10. The signature of a witness shall appear in the appropriate place attending to the signature of each party of the bond. 11. Type or print the name underneath each signature appearing on the bond. 12. An executed copy of the bond must be attached to each copy of the Contract (original counterpart) intended for signing. Grace Hudson Museum Roof Replacement 47 Spec.No. 16-03 CITY OF UKIAH Mendocino County, California DEFECTIVE MATERIAL AND WORKMANSHIP (MAINTENANCE) BOND KNOW ALL MEN BY THESE PRESENTS, That we, as PRINCIPAL and . as SURETY, are held and firmly bound unto the City of Ukiah as Obligee, in the penal sum of ($ ). (5 PERCENT OF THE FINAL CONTRACT AMOUNT) to which payment well and truly to be made, we do bind oureelvee, our and each of our heire, exeoub>na, administrators successors and assigns jointly and severally, firmly by these presents. WHEREAS, the said Principal entered into a Contract with the City Of Ukiah dated for WHEREAS, said Contract has been oompleted, and was approved on the day of NOW,THEREFORE,THE CONDITION OF THIS OBLIGATION IS SUCH,that if the Principal shall guarantee that the work will be free of any defective materials or workmanship which become apparent during the period of one (1)year following completion of the Contract,then this obligation shall be void,otherwise to remain in full force and effect, provided however, any additional warranty or guarantee whether expressed or implied is extended by the Principal or Manufacturer only, and the surety assumes no liability for such a guarantee. Signed, sealed, and dated this day of . 20 (Seal) BY: (Seal) (Seal) Principal (Seal) BY: (Seal) (Seal) Surety Reproduction of Insurance Services Office. Inc. Form CERTIFICATE OF INSURANCE ISSUE DATE (MM/DD/YY) CITY OF UKIAH PRODUCER THIS CERTIFICATE OF INSURANCE IS NOT AN INSURANCE POLICY AND DOES NOT AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICES BELOW. COMPANIES BEST'S RATING COMPANY LETTER A COMPANY INSURED LETTER B COMPANY LETTERC .................................................................................................. COMPANY LETTER D COMPANY LETTER E THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENTRESPECT TO WHICH THIS CERTIFICATE BE ISSUED,OR PER PAIN," I WITHRFSF' 1HLINSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE.TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLIICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO POLICY POLICY EFFECTIVE EXPIRATION DATE LTR TYPE OF INSURANCE NUMBER DATE(MM/DDIYY) (MM/DD/YY) ALL LIMITS IN THOUSANDS GENERAL LIABILITY GENERAL AGGREGATE IMM ❑ COMMERCIAL PRODUCTS COMP/OPS AGGREGATE ❑ CLAIMS MADE O OCCURRENCE PERSONAL&ADVERTISING INJURY EACH OCCURANCE ❑ OWNER'S&CONTRACTOR'S PRUT. ❑ OTHER FIRE DAMAGE(.any one fire) MEDICAL EXPENSES(any one person AUTOMOTIVE LIABILITY COMBINED SINGLE LIMIT IMM ❑ ANY AUTO ❑ ALL OWNED AUTOS BODILY INJURY (per person) IMM El SCHEDULED AUTOS El HIRED AUTOS BODILY INJURY (per accident) El NON-OWNED AUTOS El GARAGE LIABILITY PROPERTY DAMAGE EXCESS LIABILITY�v�v�v�v �v�v v�v�v�v�v�v�v EACH�CCURmmmmtv�v�v�mmmtv�v RENCE ❑ UMBRELLA ❑ OTHER THAN AGGREGATE UMBRELLA FORM WORKER'S COMPENSATION ❑ STATUTORY AND EACH ACCIDENT $ EMPLOYER'S LIABILITY DISEASE-POLICY LIMIT $ DISEASE-EACH EMPLOYEE ■ PROPERTY DAMAGE AMOUNT OF INSURANCE ❑ COURSE OF CONSTRUCTION DESCRIPTION OF OPERATIIONSILOCATIONSNEHICLESrRESTRICTIONSISPECIAL ITEMS THE FOLLOWING PROVISIONS APPLY: 1. None of the above-described policies will be canceled until after 30 day's written notice has been given to the City at the address indicated below. 2. The City,its officials,officers,employees,and volunteers are added as insureds on all Liability Insurance Policies listed above. 3. It is agreed that any insurance or self-insurance maintained by the City will apply in excess of and not contribute with,the insurance described above. 4. The City is named a loss payee on The Property Insurance Policies described above,if any. 5. All rights of subrogation under the Property Insurance Policy listed above have been waived against the City. 6. The Worker's Compensation Insurer named above,if any,agrees to waive all rights of subrogation against the City for injuries to employees of the insured resulting from work for the City or use of the City's premises or facilities. Reproduction of Insurance Services Office. Inc. Form INSURER: COMMERCIAL GENERAL LIABILITY POLICY NUMBER: FORM CG 20 10 11 85(MODIFIED) ENDORSEMENT NUMBER: THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY ADDITIONAL INSURED OWNERS, LESSEES OR CONTRACTORS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Additional Insured Person(s) Location(s)of Covered Operations or Organization(s) City of Ukiah, its officers, officials, employees and volunteers 300 Seminary Avenue Ukiah, CA 95482 If no entry appears above, information required to complete this endorsement will be shown in Declarations as applicable to this endorsement. Section II WHO IS AN INSURED is amended to include as an additional insured the person(s)or organization(s)shown in the Schedule, but only with respect to liability for"bodily injury","property damage", or"personal and advertising injury"arising out of"your work"performed for that insured. Modifications to ISO form CG20 10 1185: The insured scheduled above includes the insured's elected or appointed officers, officials, employees and volunteers. This insurance shall be primary as respects the insured shown in the schedule above, or if excess, shall stand in an unbroken chain of coverage excess of the Named Insured's scheduled underlying primary coverage. In either event, any other insurance maintained by the Insured scheduled above shall be in excess of this insurance and shall not be called upon to contribute with it. The insurance afforded by this policy shall not be canceled except after thirty(30)days prior written notice by certified mail, return receipt requested, has been given to the City. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subdivision (b)of Section 2782 of the Civil Code. Signature-Authorized Representative Address Phone Number CG 20 10 11 85 Insurance Services Office, Inc. For(Modified) AUTOMOBILE LIABILITY SPECIAL ENDORSEMENT Endorsement No. FOR City of Ukiah (the"City") Issue Date: PRODUCER POLICY INFORMATION: Insurance Company: Policy No.: Policy Period:(from) (to) LOSS ADJUSTMENT EXPENSE ❑ Included in limits ❑ In addition to limits Telephone: ( ) ❑ Deductible ❑ Self Insured Retention(check which)of$ NAMED INSURED APPLICABILITY. This insurance pertains to the operation and/or tenancy of the named insured under all written agreements and permits in force with the City unless checked here❑ in which case only the following specific agreements and permits with the City are covered: CITY AGREEMENTS/PERMITS TYPE OF INSURANCE OTHER PROVISIONS ❑ COMMERCIAL ❑ BUSINESS AUTO POLICY ❑ OTHER LIMIT OF LIABILITY CLAIMS: Underwriter's representative for claims pursuant to this insurance. Name: Address: $ per accident,for bodily injury and property damage Telephone: ( In consideration of the premium charged and notwithstanding any inconsistent statement in the polity to which this endorsement is attached or any endorsement now or hereafter attached thereto,it is agreed as follows: 1. INSURED: The City,its officers,officials,employees and volunteers are included as insureds with regard to damages and defense of claims arising from:the ownership operation,maintenance,use, loading or unloading of any auto owned,leaded,hired or borrowed by the Named Insured,or for which the Named Insured is responsible. 2. CONTRIBUTION NOT REQUIRED: As respects work performed by the Named Insured for or on behalf of the City,the insurance afforded by this policy shall:(a)be primary insurance as respects the City,its officers,officials,employees and volunteers;or(b)stand in an unbroken chain of coverage excess of the Named Insured's primary coverage. Any insurance or self-insurance maintained by the City,its officers,officials,employees,and volunteers shall be excess of the Named Insured's insurance and not contribute with it. 3. CANCELLATION NOTICE: With respect to the interests of the City,this insurance shall not be canceled,except after thirty(30)days prior written notice by receipted delivery has been given to the City. 4. SCOPE OF COVERAGE: This policy affords coverage at least as broad as: (1) If primary,insurance Services Office form number CA0001(Ed.1/87),Code 1(Aany auto );or (2) If excess,affords coverage which is at least as broad as the primary insurance forms referenced in the preceding section(1). Except as stated above nothing herein shall be held to waive,alter or extend any of the limits,conditions,agreements or exclusions of the policy to which this endorsement is attached. ENDORSEMENT HOLDER CITY AUTHORIZED ❑ Broker/Agent ❑ Underwriter ❑ REPRESENTATIVE City of Ukiah 300 Seminary Avenue I (print/type name),warrant that I Ukiah, California 95482-5400 have authority to bind the above-mentioned insurance company and by my signature hereon do so bind this company to this endorsement. Signature (original signature required) Telephone:( ) Date signed: WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY SPECIAL ENDORSEMENT FOR City of Ukiah ( the "City") Endorsement No. Issue Date: PRODUCER POLICY INFORMATION: Insurance Company: Policy No. Telephone: ( Policy Period: (from) (to) NAMED INSURED OTHER PROVISIONS CLAIMS: (Underwriter's representative for claims pursuant to this EMPLOYERS LIABILITY LIMITS insurance. $ (Each Accident) Name: $ (Disease-Policy Limit) Address: $ (Disease-Each Employee) Telephone: ( In consideration of the premium charged and notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any endorsement now or hereafter attached thereto,it is agreed as follows: 1. CANCELLATION NOTICE: This insurance shall not be canceled,except after thirty(30)days prior written notice by receipted delivery has been given to the City. 2. WAIVER OF SUBROGATION: This Insurance Company agrees to waive all rights of subrogation against the City, its officer, officials, employees, and volunteers for losses paid under the terms of this policy which arise from the work performed by the Named Insured for the City. Except as stated above nothing herein shall be held to waive,alter or extend any of the limits,conditions,agreements,or exclusions of the policy to which this endorsement is attached. ENDORSEMENT HOLDER CITY AUTHORIZED ❑ Broker/Agent ❑ Underwriter ❑ City of Ukiah REPRESENTATIVE 300 Seminary Avenue I (print/type name),warrant that I have authority to bind the above-mentioned insurance company and by my Ukiah, California 95482-5400 signature hereon do so bind this company to this endorsement. Signature (original signature required) Telephone:( ) Date signed: GRACE HUDSON MUSEUM UKIAH, CALIFORNIA APPENDIX "A" TO THE SPECIAL PROVISIONS FOR GRACE HUDSOM MUSEUM ROOF REPLACEMENT SPECIFICATION NO. 16-03 TECHNICAL SPECIFICATION Prepared by: Arkin Tilt Architects For: CITY OF UKIAH Ukiah, California 95482 TABLE OF CONTENTS SECTION NUMBER- SECTION NAME SECTION 01 31 19 - SITE INFORMATION SECTION 01 10 00 - SUMMARY OF WORK SECTION 01 20 13 - REQUESTS FOR INTERPRETATION SECTION 01 21 10 -ALLOWANCES SECTION 01 31 00 - PROJECT COORDINATION SECTION 01 31 20 - PROGRESS MEETINGS SECTION 01 32 16 - PROJECT SCHEDULES SECTION 01 33 00 - SUBMITTALS SECTION 01 41 00 - REGULATORY REQUIREMENTS SECTION 01 51 00 - TEMPORARY UTILITIES, FACILITIES AND CONTROLS SECTION 01 56 10 - SITE AND AREA CLEANUP SECTION 01 77 00 - CLOSEOUT PROCEDURES SECTION 02 41 19 - SELECTIVE DEMOLITION SECTION 06 10 00 - CARPENTRY SECTION 07 21 54 - RADIANT BARRIERS SECTION 07 31 00 - COMPOSITE ROOF SYSTEM SECTION 07 62 00 - SHEET METAL FLASHING SECTION 07 92 00 - JOINT SEALANTS SECTION 09 90 00 - PAINTING AND COATING GRACE HUDSON MUSEUM APPENDIX"A"-TECHNICAL SPECIFICATIONS ROOF REPLACEMENT SPECIFICATION NO 16-03 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS UKIAH, CA SECTION 00 31 19 SITE INFORMATION PART 1. GENERAL 1.01 INFORMATION ON SITE CONDITIONS A. All information obtained by the Architect regarding site conditions, existing construc- tion of site facilities, and similar data are shown on the Plans or in these Specifica- tions. 1.02 CONTRACTOR'S RESPONSIBILITIES A. The Contractor shall satisfy himself or herself as to: 1. the nature and location of the work; 2. the general and local conditions (particularly those bearing upon availabil- ity of transportation, disposal, handling, and storage of materials; availa- bility of labor, water, electrical power, and roads; and uncertainties of weather, or similar physical conditions at the site); 3. the character of equipment facilities needed before and during the execu- tion of the Work; and 4. all other matters that can in any way affect the Work, or the cost thereof under this Contract. B. The Contractor shall become familiar with the character, quality, and quantity of surface and subsurface materials to be encountered from inspecting the site. Any failure by the Contractor to become acquainted with all available information will not relieve the Contractor from responsibility for properly estimating the diffi- culty or cost of successfully performing the Work. 1.03 ADDITIONAL INFORMATION A. Prior to bidding, Bidders to attend mandatory Pre-Bid Meeting at 11 am on June 7, 2016 to investigate existing conditions. If additional exploration is necessary, access will be limited to normal Museum hours, with no additional scheduling burden on the Owner. PART 2. PRODUCTS NOT USED. PART 3. EXECUTION NOT USED. ***END OF SECTION*** SITE INFORMATION 05/19/16 00 31 19- 1 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA SECTION 01 10 00 SUMMARY OF WORK AND REQUIREMENTS PART 1. GENERAL 1.01 SECTION INCLUDES A. Description of Owner and Project Location B. Description of Specifications and Documents C. Plan Documents D. Summary of the Work E. Work by Owner F. Sequence of Construction F. Contractor's use of site and general conditions and limitations G. Project Safety H. Labor Compliance requirements I. Permit Requirements G. Definitions used throughout the Specifications and Drawings. 1.02 PROJECT OWNER AND LOCATION A. Project Owner: The City of Ukiah owns and operates the Grace Hudson Muse- um. B. Project Location: The project is located on APN 002-281-026 and 002-281-031, near the intersection of South Main Street and Clay Street, in the City of Ukiah, as indicated on the Vicinity Map on the Plans. C. Owner's Representative: Sage Sangiacomo, Assistant City Manager, City of Ukiah. The Owner's Representative has designated the Project Engineer to act on the Owner's behalf. SUMMARY OF WORK AND REQUIREMENTS 05/19/16 01 10 00- 1 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA 1.03 PROJECT SPECIFICATIONS AND DOCUMENTS A. The work covered under this contract shall be performed in accordance with these Special Provisions and Technical Specifications provided in the Contract Documents. 1.04 SUMMARY OF WORK A. Description 1. The Work to be done under this Contract consists of furnishing all labor, equipment, materials, incidentals, and performing all work necessary to replace & repair the roof at the Grace Hudson Museum, as shown on the Plans and described in these Specifications and its appendices. 2. The Work generally consists of the following: • demolition, removal, salvage, sorting for recycling, and disposal of existing roofing, underlayment, & any damaged roof construction; • inspection of existing structural sheathing, roof members &trim to remain; • repair of damaged sheathing, roof members, trim &flashing as needed; • installation of new complete composite shingle roofing system, including underlayments &flashing; • repairs & alterations to glulams &flashing at Museum entry; • tie in and improvements to rainwater catchment & distribution systems. 3. The Work herein described and shown on the Special Provisions, Specifications, and Plans shall be complete in every detail, not withstanding every item necessarily involved is not mentioned, and the Contractor will be held to provide all labor and materials necessary for the entire completion of the work intended to be included and described in this contract, and shall not avail itself of any manifestly unintentional error or omission, if same should exist. Such other items or details not mentioned above that are required by the Plans or the Technical Specifications shall be furnished, fabricated, constructed, or installed. B. Contractor's Duties 1. It shall be the responsibility of the Contractor to examine the job site be- fore submitting a bid. No allowance will be made on the Contractor's SUMMARY OF WORK AND REQUIREMENTS 05/19/16 01 10 00-2 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA behalf for any extra expense incurred due to the failure to become ac- quainted with the full extent of work to be done and the conditions un- der which the work is to be performed. 2. Except as specifically noted, the Contractor shall provide and pay for: a. Labor, materials, and equipment b. Tools, construction equipment, and machinery c. Water and other utilities required for construction d. All insurance and bonds required by the Owner and as neces- sary to perform the Work e. Temporary office and utility facilities for construction manage- ment personnel f. Legally required sales, consumer, and use taxes g. All other facilities and services necessary for proper execution and completion of the Work 3. The Contractor shall promptly submit to the Architect written notice of any observed variance of Plans or Contract Documents from legal re- quirements. 4. The Contractor shall provide unencumbered access to the work area at all times to authorized representatives of the Architect, the City of Ukiah, and other appropriate regulatory agencies, and shall provide proper facilities for such access and inspection. 5. Record Drawings: The Contractor shall keep accurate and up to date records on a set of full size project prints. Record drawings shall include additions to and deletions from the Work, and changes to the design, as well as any vari- ation from information either shown on the Plans or specified in the Con- tract Documents. These drawings shall be made upon request to the Owner's representative. 6. Labor Compliance: The Contractor shall comply with all Labor compliance forms, processes, procedures and inspections by the City and fully cooperate in the labor compliance conformance and verifications for both Contractor's own em- ployees and the employees of all Subcontractors employed by Contrac- tor on the project. 7. Project Schedule: The Owner has provided certain deadlines and milestones in the Special Provisions that are a condition of completing the work. Contractor's pro- SUMMARY OF WORK AND REQUIREMENTS 05/19/16 01 10 00- 3 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA ject schedule and schedule updates shall incorporate these deadlines and milestones. C. Permits, Codes, and Environmental Conditions The Contractor shall conform to the requirements of all permits and licenses ap- plicable to the Work, and shall comply with all applicable State and local codes, and City and Mendocino County ordinances, rules, regulations, orders, and other legal requirements of appropriate regulatory agencies. The Plans and Specifica- tions have been prepared to comply with permit requirements and environmental protection measures for the Project. The Contractor is advised that all work must comply with these requirements and that the cost of compliance with these re- quirements is included in payment for individual items of work, and that no addi- tional compensation for cost arising out of such compliance will be made. 1.05 CONTRACTOR'S SEQUENCE OF CONSTRUCTION A. Contractor shall be responsible for coordination and appropriate scheduling to maintain the phasing of this project. B. The following schedules and plans shall be provided by the Contractor to the Architect for review and approval at the Pre-construction Meeting: 1. Preliminary Work Schedule 2. Plan for establishing temporary access, and staging areas. 3. Contractor's Schedule of Values for all lump sum bid items C. The Preliminary Work Schedule must complete the work before the following Project Milestones and Deadlines: 1. The construction period ends October 31, 2016. 2. The Contractor will make an effort to complete glulam repairs and install roof on south-facing surfaces (visible from parking lot and entry) prior to September 10, 2016. B. In order to minimize the impact on existing facilities, it may be necessary to per- form certain parts of the construction work outside normal City working hours (Monday through Friday, from 8:00 a.m. to 5:00 p.m.) Such work shall be per- formed only when authorized by the Architect, and shall conform to the require- ments of the "Special Provisions, Part 0: Contractor's Use of the Premises." D. Work on existing structures and facilities shall be performed on a schedule and in a manner that will permit the existing structure or facility to operate continu- ously unless otherwise approved by the Architect. SUMMARY OF WORK AND REQUIREMENTS 05/19/16 01 10 00-4 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA 1.06 CONTRACTOR'S USE OF PROJECT SITE AND PRIVATE PROPERTY A. The Contractor shall not use the public right-of-way for long-term staging or ma- terial storage. During the work day, the Contractor may use the work area for storage of project materials and equipment to be used during that day; however, at the end of the day, the work site shall be cleaned per"Section 01 56 10: Site and Area Cleanup." B. The Contractor's use of private property for any purpose associated with this project will require a written agreement between the property owner and the Contractor. The agreement shall grant the Contractor permission to use the pri- vate property and shall absolve the City of Ukiah of all responsibility for conse- quences of such usage. A copy of all such agreements shall be filed with the Architect prior to the use of the property. 1.07 DISPOSAL AND RECYCLING OF MATERIALS A. Disposal of materials shall not be permitted within the public right-of-way. The Contractor shall make their own arrangements for disposal sites outside the right-of-way, shall pay all costs involved, and shall obtain all required permits. See Section 1.13 below for permit requirements. B. Contractor shall comply with the recycling requirements of the 2013 California Green Building Standards Code, Non-Residential Mandatory Measures. 1.08 SALVAGE AND RE-USE OF EXISTING IMPROVEMENTS AND FACILITIES A. Items noted on the Plans to be re-used or re-located shall be removed from their present location, safely stored, and protected from damage until installation in the new location. The Contractor shall be responsible for repair of any damages resulting from removal, and shall provide new fittings, fasteners, and appurte- nances required for installation in the new location. 1.09 CONTRACTOR'S RESPONSIBILITY FOR UTILITIES AND SERVICES A. The Contractor shall be solely responsible for damage done to any existing utili- ties, structures, or improvements, unless otherwise provided for on the Plans, in these Specifications, or by direction from the Architect. Replacement and/or re- pair shall restore damaged improvements to their original (or better) condition. The Architect shall be the sole judge of the adequacy of the restoration. Repairs to facilities performed by forces other than those of the Contractor shall be billed to the Contractor on a time and expenses basis plus twenty percent (20%). SUMMARY OF WORK AND REQUIREMENTS 05/19/16 01 10 00- 5 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA B. Traffic flow shall be maintained at all times during working hours unless other- wise specified on the Plans or in these Specifications. 1.10 MAJOR PUBLIC UTILITIES SERVING THE AREA OF WORK Following is a list of the major public utilities serving Ukiah. The list indicates the name and telephone number of the responsible agency of the various utilities that should be notified if conflicts or emergencies arise during the progress of the Work: Name of Utility Telephone No. USA Cable Locating Service N/A 800-227-2600 Pacific Gas & Electric Co. N/A 800-743-5000 AT&T Ukiah, CA 707-468-0660 City of Ukiah, Public Works Ukiah, CA 707-463-6282 City of Ukiah, Electric Utility Dept. Ukiah, CA 707-467-5711 1.11 PROJECT SAFETY A. The Contractor shall submit both their and the project superintendent's night emergency telephone numbers to the City of Ukiah Police/Fire Communications Center and to the Project Engineer prior to starting work on the Project so con- tact may be made at all times in case of emergency. B. The Contractor shall be solely responsible for the safety of their work, including, but not limited to the conditions of the project site and construction equipment, the safety of all persons involved in the Work, the general public within the work area, and the surrounding private and public property. This requirement shall apply continuously, and shall not be limited to normal working hours. Safety provisions shall conform to U.S. Department of Labor Occupational Safety and Health Act (OSHA), the California Occupational Safety and Health Act (CAL- OSHA), and all other applicable federal, state, county, and local laws, ordinanc- es, and codes. Where any of these are in conflict, the more stringent require- ment, as determined by the Engineer, shall be followed. The Contractor's failure to become thoroughly familiar with these safety provisions shall not relieve them from compliance with the obligations set forth under these provisions. C. The control of traffic during this project is crucial. The work area MUST be ar- ranged such that pedestrian, bicycle, and automobile traffic may pass around the work area safely. SUMMARY OF WORK AND REQUIREMENTS 05/19/16 01 10 00-6 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA D. The Contractor shall provide safety and first aid equipment at the job site as re- quired by the applicable regulatory agency. In addition, all workers shall be fa- miliar with the procedure for summoning emergency medical personnel to the project site, should an injury occur. E. If, during the course of the Project, serious damage, injury, or death occurs, the Contractor shall notify the Engineer and City as soon as possible. The Contrac- tor shall document, in writing, details of any incidents involving property damage and/or personal injury that arise within the project area. This documentation shall include statements from all known witnesses, and shall be provided to the Engineer and City as soon as possible after any such incident. F. Claims made by any person against the Contractor or subcontractor as a result of an accident related to this project shall be reported as soon as possible to the Engineer. 1.12 CONDUCT OF CONTRACTORS AND WORKERS A. Whenever the Contractor, subcontractor, or workers come into contact with property owners or the general public at the job site, they shall conduct them- selves in a courteous, professional, and non-abusive manner. If any subcon- tractor or person employed by the Contractor shall appear to the Architect to be incompetent or to act in a disorderly or improper manner, that person shall be discharged immediately at the direction of the Architect, and shall not be em- ployed again on this project. B. The City shall reserve the right to terminate this Contract if, in the opinion of the Architect, the Contractor, subcontractor, or workers fail to comply with this re- quirement. If the Contract is terminated as a result of this provision, no compen- sation will be made for bid items that have not been satisfactorily completed. 1.13 PERMIT REQUIREMENTS A. General The City will obtain and pay for permits for the work. The Contractor shall obtain a copy of the permit from the Owner or administrative agency that issued the permit, and shall comply with all performance requirements and restrictions im- posed on work by these permits. SUMMARY OF WORK AND REQUIREMENTS 05/19/16 01 10 00- 7 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA B. Asbestos NESHAP Notification The Contractor will be responsible for providing an asbestos survey by an EPA certified inspection, and completing the required Mendocino County Air Quality Management District (MCAQMD) "Asbestos NESHAP Notification for Demolition and Renovation Activity" form prior to commencement of any work. If asbestos is found, the Contractor is responsible for complying with all removal regulations set forth by the MCAQMD. See www.mendoair.org. C. Material Disposal When any material is to be disposed of outside the project work area, the Con- tractor shall obtain both a written agreement between the property owner and the Contractor and a copy of the permit that allows material disposal at the sub- ject site. The agreement shall grant the Contractor permission to use the private property as a disposal site, and shall absolve the City of all responsibility for consequences of such usage. The permit copy shall be obtained from the prop- erty owner, the City of Ukiah Building Department, or other regulatory agency as appropriate. Both the agreement and permit shall be filed with the Architect pri- or to the use of the property, and the Contractor shall obtain permission from the Architect to dispose of the material at the proposed location designated in the agreement and on the permit before any material is disposed on said property. D. Codes and Standards The work of all trades shall conform to all current versios of applicable codes, laws, standards, regulations, etc., of the State of California, Mendocino County, and the City of Ukiah. 1.14 BACKFLOW PREVENTION If the Contractor wishes to use water from the City water distribution system during the course of this Project, they shall obtain and attach a double check valve at the point where they connect to the City water system (that is, at a hydrant, water service, blow- off, and so on). The double check valve shall be tested and certified by either a certified tester or the City, and approved by the Engineer prior to use. The Contractor shall be responsible for the maintenance and protection of the double check valve. 1.15 "OR APPROVED EQUAL" PROVISION The Architect shall be the sole judge of what materials or components are acceptable SUMMARY OF WORK AND REQUIREMENTS 05/19/16 01 10 00-8 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA under the "Or Approved Equal" provision shown on the Plans and listed in these Tech- nical Specifications. Refer to" Section 01 33 00: Submittals" and "Section 01 40 00: Quality Requirements" for submittal, materials testing, and materials certification re- quirements of items submitted for review under this provision. 1.16 SPECIFICATION REFERENCES Various sections of these Technical Specifications refer to other sections that may not be present. If the Technical Specifications section referred to is not present, then this project does not include any work covered by the referenced section, and the Contractor may disregard that reference. PART 2. PRODUCTS NOT USED. PART 3. EXECUTION NOT USED. ***END OF SECTION*** SUMMARY OF WORK AND REQUIREMENTS 05/19/16 01 10 00- 9 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA SECTION 01 20 13 REQUESTS FOR INTERPRETATION PART 1. GENERAL 1.01 SECTION INCLUDES A. Administrative and procedural requirements for handling and processing Requests for Interpretation. 1.02 DEFINITIONS A. RFI: Formal process used during construction phase to facilitate communication between the Contractor and Architect with regard to requests for additional in- formation and clarification of intent of Contract Documents (Drawings and Spec- ifications). 1.03 PROCEDURE A. When conditions require clarification of Contract Documents, comply with the following: 1. Subcontractors, manufacturers, and suppliers shall submit request(s)for additional information and clarification to Contractor. 2. Contractor shall submit RFI(s)to Architect. RFI(s) submitted directly by subcontractors, manufacturers, or suppliers will not be accepted. 3. Architect will provide response to Contractor. 4. Submit one request for information or clarification per form. 5. Sequentially number each request. B. Architect will review RFI from Contractor with reasonable promptness and Con- tractor will be notified in writing of decisions made. Allow seven (7)working days for Architect's response for each RFI. C. Architect's written response to RFI shall not be considered as a Pricing Order or Pricing Direction, nor does it authorize changes in Contract Sum or Contract Time. If Contractor believes the RFI response warrants a change in the Con- tract Time or Contract Sum, notify Architect and Owner in writing within (10) days of receipt of the RFI response. D. Maintain a log of RFIs sent to and responses from Architect. E. Make every reasonable effort to answer questions pertaining to Construction Documents before submitting an RFI. REQUESTS FOR INTERPRETATION 05/19/16 01 20 13- 1 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA 1.04 CONTENT OF RFI A. Include a detailed, legible description of item needing information or interpreta- tion and the following: 1. Project Name 2. Date 3. Name of Contractor 4. RFI number, numbered sequentially 5. RFI subject 6. Specification Section number and title and related paragraphs, as appro- priate. 7. Drawing number and detailed references, as appropriate. 8. Field dimensions and conditions, as appropriate. 9. Contractor's suggested resolution. If Contractor's solution(s) impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI. 10. Contractor's signature. 11. Attachments: Include sketches, description, measurements, photos, Product Data, Shop Drawings, coordination drawings, and other infor- mation necessary to fully describe items needing interpretation. a. Include dimensions, thicknesses, structural grid references, and de- tails of affected materials, assemblies, and attachments on attached sketches. B. RFI Forms: AIA Document G716 or Software-generated form with substantially the same content as indicated above, acceptable to Architect. 1.05 QUALITY ASSURANCE A. Contractor shall strive to keep the number of RFIs to a minimum. RFIs that re- quest information available in the Contract Documents will not earn response. B. RFI is not a substitute for a shop drawing. When multiple RFIs are submitted for related work, Architect may require a shop drawing. PART 2. PRODUCTS NOT USED. PART 3. EXECUTION NOT USED. ***END OF SECTION*** REQUESTS FOR INTERPRETATION 05/19/16 01 20 13-2 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA SECTION 01 31 00 PROJECT COORDINATION PART 1. GENERAL 1.01 SECTION INCLUDES A. Project Coordination B. Project Site Use Coordination C. Field Engineering D. Schedules E. Work Logs F. Submittals G. Coordination Drawings H. Closeout Procedures 1.02 PROJECT COORDINATION A. The Contractor shall be responsible for all Project coordination. B. Duties of Contractor: 1. Coordinate Work of all subcontractors to complete work by deadlines described in the Instructions to Bidders and Section 01 10 00 Summary of Work. 2. Coordinate and schedule the appropriate site visits of the professionals required to attain sign-off on all project related permits. 3. Coordinate and schedule the appropriate site visits of the City Building Inspector, for all building permit related inspection, including but not lim- ited to, the building, electrical, plumbing, and sewer permits. 4. Establish on-site lines of authority and communication. Schedule and conduct progress meetings among subcontractors. 5. Verify utility requirements and characteristics of operating equipment are compatible with buildings utilities. Coordinate work of various sections having interdependent responsibilities for installing, connecting to, and placing in service, operating equipment. 6. Coordinate space requirements, supports, and installation of mechanical and electrical work indicated diagrammatically on Plans. Follow routing shown for pipes, ducts and conduit as closely as practicable; place runs PROJECT COORDINATION 05/19/16 01 31 10- 1 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA parallel with lines of building. Use spaces efficiently to maximize acces- sibility for other installations, maintenance, and repairs. 7. In finished areas except as otherwise indicated, conceal pipes, ducts, and wiring within construction. Coordinate locations of fixtures and out- lets with finish elements. 8. Coordinate completion and cleanup of work of separate sections in preparation for Substantial Completion. 9. After Substantial Completion, coordinate access to site for correction of defective work and work not in accordance with Contract Documents, to minimize disruption of Owner's activities. C. Architect will act as administrator on behalf of the Owner to review the conduct of the work. 1.03 SITE USE MOBILZATION & COORDINATION A. Cooperate with the Project Engineer in allocation of mobilization areas of site for field offices, sheds, site access, traffic and parking facilities. B. Provide an area no larger than 30'x30' fenced with temporary construction fenc- ing for storage of materials and equipment during the construction period. Comply with Architect and/or Owner direction for use of temporary utilities and construction facilities. C. Limit construction activities to the limits of the improvements being constructed as part of this Project except as specifically authorized by Owner. D. During construction, coordinate use of site and facilities through the Owner and Architect. E. Limit haul routes for equipment, materials, and personnel routes to routes spe- cifically approved by the Owner. F. Comply with the Architect's procedures for intra-project communications; sub- mittals, reports and records, schedules, coordination drawings, and recommen- dations: and resolution of ambiguities and conflicts. G. Comply with instructions for completion of items determined by Architect's final inspection. 1.04 SCHEDULES A. Comply with the requirements of Section 01 10 00, "Summary of Work," and Section 01 32 16 "Project Schedule." PROJECT COORDINATION 05/19/16 01 31 10-2 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA B. Contractor to provide a schedule for completion of punch list items identified dur- ing Substantial Completion walk-through and comply with that schedule. 1.05 WORK LOGS AND REPORTS A. Daily Construction Log: Contractor's superintendent shall maintain a daily con- struction log recording the following information: 1. Weather conditions. 2. General site conditions including temporary erosion control measures as applicable. 3. Contractor's personnel on site. 4. Subcontractor's on-site including subcontractor's personnel. 5. Equipment on site. 6. Material deliveries. 7. Description of work executed. 8. Owner representatives on site. 9. Testing and inspections conducted. B. Weekly Report: Contractor shall submit Daily Construction Logs at the end of each week with a cover letter summarizing the activities on the Project during the past week. 1.06 SUBMITTALS A. See 01 33 00 Submittals. 1.07 CLOSEOUT PROCEDURES A. See Section 01 77 00 - Closeout Procedures. PART 2. PRODUCTS NOT USED. PART 3. EXECUTION NOT USED. ***END OF SECTION*** PROJECT COORDINATION 05/19/16 01 31 10- 3 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA SECTION 01 31 20 PROGRESS MEETINGS PART 1. GENERAL 1.01 SECTION INCLUDES A. Pre-construction conference B. Site mobilization meeting C. Progress Meetings D. Pre-installation conferences 1.02 PRE-CONSTRUCTION CONFERENCE A. Project Engineer will schedule a conference after Effective Date of Agreement. B. Attendance Required: Architect, Owner, Contractor. C. Agenda: 1. Execution of Owner-Contractor Agreement. 2. Submission of executed bonds and insurance certificates. 3. Distribution of Contract Documents. 4. Submission of list of Subcontractors, list of products, Schedule of Values, and progress schedule. 5. Designation of personnel representing the parties in Contract, and Architect. 6. Procedures and processing of field decisions, submittals, substitutions, appli- cations for payments, proposal requests, Change Orders, and Contract closeout. 7. Survey and Layout 8. Schedules and requirements for submittals of updated schedules during Work. 9. Scheduling and procedures for testing and inspection. 10. Procedures for maintaining records. 1.03 SITE MOBILATION MEETING A. Owner will schedule meeting at Project site prior to Contractor occupancy. B. Attendance Required: Owner, Architect, County, Special Consultants, Contractor, and major Subcontractors as requested by the Engineer. PROJECT COORDINATION 05/19/16 01 31 10- 1 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA C. Agenda: 1. Use of premises by Owner and Contractor. 2. Owner's requirements and partial occupancy. 3. Construction facilities and controls provided by Owner. 4. Temporary utilities provided by Owner 5. Security and housekeeping procedures 6. Schedules 7. Application for payment procedures 8. Procedures for testing 9. Procedures for maintaining record documents. 10. Requirements for start-up of equipment 11. Inspection and acceptance of equipment put into service during con- struction period. D. Architect will record minutes and distribute copies within 2 days after meeting to participants, with (1) electronic copy to Owner, Contractor and those affected by decisions made. 1.04 PROGRESS MEETINGS A. Weekly progress meetings will be held on-site unless otherwise notified. At the start of Work a standard meeting time agreeable to all parties will be estab- lished. B. Contractor shall submit desired agenda items to Architect with copies for partici- pants 2 days in advance of scheduled meetings. C. Architect will preside at meetings, record minutes, and distribute copies to partic- ipants and those affected by decisions made. D. Attendance required: Contractor's superintendent, major Subcontractors and suppliers, Architect, Owner. E. Agenda: 1. Review of previous meetings 2. Review of Work progress 3. Field observations, problems, decisions 4. Identification of problems which impede planned progress 5. Review of submittals, schedule and status of submittals 6. Review of off-site fabrication and delivery schedules 7. Planned progress during succeeding work period. 8. Maintenance of quality and work standards 9. Effect of proposed changes on progress schedule and coordination. 10. Other business relating to Work. PROJECT COORDINATION 05/19/16 01 31 10-2 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA 1.05 PRE-INSTALLATION MEETINGS A. When required in individual specification sections, convene pre-installation meetings at Project site prior to commencing work of specific section. B. Require attendance of parties directly affecting, or affected by, Work of specific section. C. Notify Architect 5 days in advance of meeting date. D. Prepare agenda and preside at meeting: 1. Review conditions of installation, preparation and installation procedures. 2. Review coordination with related work. E. Architect will record minutes and distribute copies with 2 days after meeting to participants, with one (1) electronic to Owner, Contractor, and those affected by decisions made. PART 2. PRODUCTS NOT USED. PART 3. EXECUTION NOT USED. ***END OF SECTION*** PROJECT COORDINATION 05/19/16 01 31 10- 3 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA SECTION 01 32 16 PROJECT SCHEDULES PART 1. GENERAL 1.01 SECTION INCLUDES A. Format B. Content C. Revisions to schedules D. Submittals 1.02 RELATED SECTIONS A. Section 01 31 00 - Project Coordination 1.03 FORMAT A. Prepare Schedule as horizontal bar chart with separate bar for each major portion of the Work or operation. Identify first work day of each week. B. Sequence of Listings: The chronological order of the start of each item of Work. 1.04 CONTENT A. Show complete sequence of construction by activity, with dates for beginning and completion of each element of construction. B. Include the schedule of submittal dates for shop drawings, product data, and samples. 1.05 REVISIONS TO SCHEDULES A. Project schedule must be revised if any portion of the project will be delayed more than 15 working days from that laid out in the Schedule. B. Identify activities modified since previous submittal, major changes in scope and other identifiable changes contributing to project delay. PROJECT SCHEDULES 05/19/16 01 32 16- 1 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA C. Provide narrative report to define problem areas, anticipated delays, and impact on the Schedule. Report corrective action taken, or proposed, and its effect. 1.06 SUBMITTALS A. Submit (1) electronic Schedule within 10 days after date of Owner-Contractor Agreement for coordination with Owner's requirements and work of separate contracts. After review, submit (1) electronic final Schedule within 10 days, modified to accommodate revisions recommended by Architect. 1.07 DISTRIBUTION A. Distribute copies of reviewed Schedules to project site, file, Subcontractors, suppliers, and other concerned parties. B. Instruct recipients to promptly report, in writing, problems anticipated in meeting projected Schedule timelines and milestones. PART 2. PRODUCTS NOT USED. PART 3. EXECUTION NOT USED. ***END OF SECTION*** PROJECT SCHEDULES 05/19/16 01 32 16-2 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA SECTION 01 33 00 SUBMITTALS PART 1. GENERAL 1.01 RELATED WORK DESCRIBED ELSEWHERE: A. Contractual requirement for submittals shall be in accordance with the General Pro- visions of the contract. B. Individual submittals required in accordance with pertinent sections of these Speci- fications. 1.02 RELATED SECTIONS A. Section 01 10 00 -Summary of Work PART 2. PRODUCTS 2.01 COMPLIANCE A. In order to meet compliance, the Contractor shall furnish the exact materials specified or materials selected by the Architect based on these Specifications. 2.02 SHOP DRAWINGS A. Quality: Shop drawings shall be prepared accurately to scale and large enough to show all pertinent features of the products and the method of fabrication, con- nection, erection and assembly. B. The Contractor shall submit shop drawings or supplemental working drawings to the Architect. The Architect will review the shop drawings, mark the drawings with appropriate notations, and return marked copies to the Contractor. 2.03 MANUFACTURER'S LITERATURE AND REPORTS A. The Contractor shall submit copies of manufacturer's literature including test re- ports for product compliance for the Architect's approval. B. Catalog cuts or brochures shall show the type, size, ratings, style, color, manu- SUBMITTALS 05/19/16 01 33 00- 1 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA facturer, and catalog number of each item and be complete enough to provide for positive and rapid identification in the field. Catalog data shall be submitted in an orderly bound form. Specific items shall be clearly marked. General cata- logs or partial lists will not be accepted. 2.04 SAMPLES A. The sample submitted shall be the exact article proposed to be furnished. B. Samples, color chips, finish styles, etc, shall be submitted in sufficient number as to provide the Architect with alternate choices. 2.05 SUBSTITUTIONS A. The contract is based on the materials, equipment, and methods described in the Plans and Specifications. B. Do not substitute materials, equipment, or methods unless such substitution has been specifically accepted for this Work by the Architect. Refer to "Substitution of Material" in the General Conditions for additional requirements. C. Where the phrase "or equal" appears in the Plans and Contract Documents, do not assume that material, equipment, or methods will be approved as equal by the Architect unless the item has specifically been submitted to and accepted for this work by the Architect. D. The Architect will consider proposals for substitutions of materials, equipment, and methods only when such proposals are accompanied by full and complete technical data and all other information required by the Architect to evaluate the proposed substitution. When, in the sole opinion of the Architect, the product is equal, or better, in all respects to the Architect-specified items, it will be approved subject to contract requirements and the Contractor's assumption of the respon- sibility for all extenuating circumstances. PART 3. EXECUTION 3.01 SUBMITTAL A. The Contractor shall thoroughly review all shop and detail drawings, prior to submittal, to ensure coordination with other parts of the Work. The Contractor's failure to do this will be cause for rejection. Submittals shall bear the Contrac- SUBMITTALS 05/19/16 01 33 00-2 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA tor's approval stamp and initials. Submittals shall be transmitted using the "Submittal Review Request" form included as the last sheet of this section as the Cover Sheet (or use a submittal cover sheet including equivalent information, previously approved by Architect). B. Shop and detail drawings shall be submitted in related packages. All equipment or material details that are interdependent or are related in any way must be submitted indicating the complete installation. Submittals shall not be altered once accepted for construction. Revisions shall be clearly marked and dated. Major revisions must be resubmitted for review. C. Allow a maximum of 10 working days for the Architect's review of submittal packages. The Contractor's schedule shall indicate the anticipated date of sub- mittals and the required return date to the Contractor as necessary to comply with the schedule's critical path. D. Components or materials that require shop drawings and that arrive at the job site prior to review of shop drawings shall be considered as not being made for this project and shall be subject to rejection and removal from the premises. E. Maintain at least 1 complete set of accepted shop drawings and brochures on the jobsite for reference during construction. F. The Owner will pay for the initial review of each submittal package. Subsequent reviews of the same submittal package(s), or sections therefrom, shall be paid for by the Contractor, at no charge to the Owner. For bidding purposes, the Contractor shall expect to pay the cost of the cursory review for the Construction Management team to provide the Contractor with submittal acceptance criteria. At a minimum, the Contractor shall expect to pay $300.00 for the cursory review. A cost to complete the acceptance criteria will depend upon the complexity of the submittal, and will be negotiated with the Contractor. Situations that will initiate this charge condition to the Contractor include, but are not limited to the following: 1. Required submittals returned to Contractor for additional information in a category of amend and resubmit, or reject/resubmit. 2. "Or equal" or "substitution" submittals, without the specific rationale and details for the "or equal" or "substitution" submittals and/or that are re- turned to the Contractor for additional information in a category of amend and resubmit, or reject/resubmit. 3. Requests for information (RFIs) that do not provide the specific infor- mation needed by the Architect to answer the RFI appropriately, necessi- tating a request to the Contractor for additional information from the Archi- tect or Owner. 3.02 SUBMITTALS STATUS A. After the Architect reviews each submittal, the documents will be returned to the SUBMITTALS 05/19/16 01 33 00- 3 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA Contractor with the Architect's review action. Possible Architect's review actions are defined as follows: 1. No Exceptions Taken. The Architect has accepted the documentation subject to compatibility with possible later submittal or with additional documentation required to cover work requirements not covered in this submittal. This review action does not constitute approval of any variation in scope of work, which shall be formalized by separate correspondence. 2. Make Corrections Noted. Meaning is the same as above for"No Excep- tions Taken," except that the Contractor must resolve and correct minor inconsistencies and errors, as noted. Formal resubmittal for the Archi- tect's review is not required unless so specified. 3. Amend and Resubmit. The Architect has not accepted the submitted ma- terial because of major inconsistencies, number of errors, or unauthorized departures from the Technical Specifications. The Contractor must re- solve and correct all matters before resubmittal to the Architect for review. 4. Reject/Resubmit. The Architect has not accepted the submitted material because the submittal documents show nonconformance with Contract Plans and Technical Specifications in major respect-technical, administra- tive, or both. The Architect will not conduct a detailed review due to the nonconformance. ***END OF SECTION*** SUBMITTALS 05/19/16 01 33 00-4 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA SHOP DRAWING/MATERIAL REVIEW REQUEST Instruction: Complete this form and attach to each specific Shop Drawing Submittal. Provide the same number of completed forms as specific Shop Drawings copies. 1. Contract Name: 2. Submission No: 3. Submittal: 3a. New 3b. Resubmittal 4. Date of this Submittal: 5. Date of Receipt by Architect/Engineer: 6. Previous Submission No. (if any): 7. Contractor: 8. Submitted by (signature and date): 9a. Item 9b. Specification 9c. Description of Material (Section/Paragraph) (Name, Type, Model, Catalog No, etc) 10. Comments: (Include all drawing titles and numbers, specific information not on drawings, information coming later, etc). For use of Architect only: 11. Action Taken*: 12. Reviewed by (signature and date): *see review stamp on individual items. SUBMITTALS 05/19/16 01 33 00- 5 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA SECTION 01 40 00 QUALITY REQUIREMENTS PART 1. GENERAL 1.01 SECTION INCLUDES A. Quality control and control of installation B. Tolerances C. References D. Labeling E. Testing and inspection services 1.02 QUALITY CONTROL AND CONTROL OF INSTALLATION A. Monitor quality control of suppliers, manufacturers, products, services, site condi- tions, and workmanship, to produce Work of specified quality. B. Comply with manufacturer's instructions, including each step of sequence. C. Comply with specified standards as minimum quality for the Work except where tol- erances, codes, or specified requirements that are more stringent indicate higher standards or workmanship that is more precise. D. Perform Work by persons qualified to produce required and specified quality. E. Verify that field measurements are as indicated on Shop Drawings or as instructed by manufacturer F. Secure products in place with positive anchorage devised designed and sized to withstand stresses, vibration, physical distortion, or disfigurement. 1.03 TOLERANCES A. Monitor fabrication and installation tolerances control of products to produce ac- ceptable Work. Do not permit tolerances to accumulate. B. Comply with manufacturer's tolerances. QUALITY REQUIREMENTS 05/19/16 01 40 00- 1 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA C. Adjust products to appropriate dimensions; position before securing products in place. 1.04 REFERENCES A. For products or workmanship specified by association, trade, or other consensus standards, comply with requirements of standard, except when requirements that are more rigid are specified or required by applicable codes. B. Conform to reference standard by date of issue as indicated in Contract Docu- ments, except where a specified date is established by code. C. Obtain copies of standards where required by product specification sections. D. When specified reference standards conflict with Contract Documents, request clarification from the Architect before proceeding. E. Contractual relationships and duties, responsibilities of parties in Contract and those of Architect shall not be altered from Contract Documents by mention or inference otherwise in reference documents. 1.05 LABELING A. Label Information: Include manufacturer's or fabricator's identification, approved agency identification, and the following information, as applicable, on each label. 1. Model number 2. Serial number 3. Performance characteristics PART 2. PRODUCTS NOT USED PART 3. EXECUTION 3.01 EXAMINATION A. Verify that existing site conditions and substrate surfaces are acceptable for subsequent Work. Beginning new Work means Contractor's acceptance of ex- isting conditions. B. Verify that existing substrate is capable of structural support or attachment of new Work being applied or attached. QUALITY REQUIREMENTS 05/19/16 01 40 00-2 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA C. Examine and verify specific conditions described in individual Specification sec- tions. O. Verify that utility services are ovoi|ob|e, of correct characteristics and in correct locations. 3'02 PREPARATION A. Clean substrate surfaces prior to applying next material or substance. B. Seal cracks or openings of substrate prior to applying next material or substance. C. Apply manufacturer-required or-recommended substrate prinner, eeo|er, or con- ditioner prior to applying new material or substance in contact or bond. ***END OF SECTION*** QUALITY REQUIREMENTS 05/19/18 01 40 00- 3 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA SECTION 01 41 00 REGULATORY REQUIREMENTS PART 1. GENERAL 1.01 CONTRACTOR A. Contractor at all times shall observe and comply with all federal and state laws, and lawful regulations issued thereunder, and local laws, ordinances and regulations, which in any manner affect the activities of the Contractor under this contract, and further, shall observe and comply with all orders or decrees as exist at present and those that may be enacted later by bodies or tribunals having any jurisdiction or au- thority over such activities of the Contractor. B. All work shall conform to the 2013 editions of the California Building Code, Califor- nia Residential Code, California Mechanical Code, California Plumbing Code, Cali- fornia Electric Code, California Fire Code, California Energy Code, and California Green Building Standards Code, as minimum requirements, in addition to all appli- cable local amendments. All work shall conform to federal, state and local ADA regulations. C. Contractor shall be responsible and liable for all accidents, damage, or injury to any person or property resulting from any activities, duties, and obligations of the Con- tractor under this contract for which the Contractor may be legally liable, and the Contractor shall hold harmless, and shall indemnify the Owner and its officers, em- ployees, and agents against any and all claims, demands, loss, injury, damage, ac- tions, and costs of actions whatsoever that they or any of them may sustain by rea- son of any act, omission, or neglect of Contractor or employees, agents, repre- sentatives, or assignees of Contractor in connection with the activities, duties, and obligations of the Contractor under this Contract. D. The Contractor shall be responsible to pay any fine levied by a regulatory agency for violation resulting from non-compliance with a permit. 1.02 PERMITTING AGENCIES AND REQUIREMENTS A. The following agencies have granted or are in the process of granting permits for this construction: 1. Building Services Department of the City of Ukiah 2. Planning & Community Development Department of the City of Ukiah 3. Mendocino County Air Quality Board B. The Contractor shall comply with all requirements of the permits. REGULATORY REQUIREMENTS 05/19/16 01 41 00- 1 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA C. The Contractor shall obtain copies of the permits from the Owner, or from the ad- ministrative agencies that issued the permits, and shall maintain copies of each rel- evant permit on site during construction. PART 2. PRODUCTS NOT USED. PART 3. EXECUTION NOT USED. ***END OF SECTION*** REGULATORY REQUIREMENTS 05/19/16 01 41 00-2 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA SECTION 01 51 00 TEMPORARY UTILITIES, FACILITIES AND CONTROLS PART 1. GENERAL 1.01 DESCRIPTION A. This section covers the work necessary to move in personnel and equipment, and set up offices, and related facilities, necessary to prepare the work area for con- struction and protect existing facilities, historic structures and trees. Temporary fa- cilities and controls required for this work may include, but are not necessarily lim- ited to: 1. Temporary utilities (such as, water, electricity, telephone, and ca- ble/internet) 2. Temporary Contractor construction staging area(s) 3. Sanitary facilities 4. Barriers and Enclosures 5. Tree Protection 6. Security 7. Temporary Controls (Noise, Vibration, Dust, Water, Pollution) 8. Site survey control. 1.02 RELATED SECTIONS A. Section 01 10 00: Summary of work 1.03 SUBMITTALS A. Temporary fencing materials. B. Temporary fencing plan. C. Tree protection plan. D. Plan for dust control measures at Museum entry and/or interior. PART 2. PRODUCTS 2.01 UTILITIES A. Temporary Water: Coordinate with Owner for use of existing site water sources. B. Temporary Electricity: Make all arrangements and pay all operating costs for electrical power, both temporary and permanent, used during construction, test- TEMPORARY UTILITIES, 05/19/16 01 51 00- 1 FACILITIES AND CONTROLS GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA ing, and up to the time of the Architect's final acceptance. Pay for all services associated with the temporary power. C. Temporary Cable/Internet Service: Wifi service is available on the Museum site, Coordinate with Owner for use of site internet. 2.02 TEMPORARY CONTRACTOR CONSTRUCTION STAGING AND CONSTRUCTION OFFICES A. The City may provide limited area adjacent to the work site for the Contractor's use as temporary construction staging areas and/or construction office loca- tions. It shall be the Contractor's responsibility to determine the adequacy of the area made available by the City. B. The Contractor shall not use the public right-of-way or public facilities for long- term staging or material storage. During the work day, the Contractor may use the work area for storage of project materials and equipment to be used during that day; however, at the end of the day, the work site shall be secured to pre- vent hazards to the public. C. The Contractor's use of private property external to the easements or staging areas provided by the City for any purpose associated with this project will re- quire a written agreement between the property owner and the Contractor. The City will provide an agreement at the pre-construction meeting for the Contractor to review and sign. 2.03 SANITARY FACILITIES A. Furnish and install all required temporary toilet facilities for use of all workers; comply with all minimum requirements of the Health Department or other public agency having jurisdiction; maintain sanitary conditions at all times. 2.04 TEMPORARY BYPASS AND/OR SHUTOFF FOR WATER, SANITARY SEWER, AND STORM SEWER A. If in the course of the Work of this Project, it becomes necessary to bypass a portion of the existing piping systems or shutoff service to customers at least 72 hours before interrupting services by hand delivering notices. The Contractor shall ensure that all affected customers have been alerted to the planned inter- ruption in service. B. The maximum time for water service interruption is 4 hours for residential prop- erties. Commercial and industrial services may only be shut off during non- business hours, then for a maximum of 8 hours. TEMPORARY UTILITIES, 05/19/16 01 51 00-2 FACILITIES AND CONTROLS GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA C. Temporary bypass of sanitary sewer or storm sewer requires a bypass plan to be submitted to the Owner and Architect at least 10 working days in advance of the planned bypass. Owner will give written consent to the bypass plan before work can occur. D. Contractor shall maintain all bypass facilities continuously and at all times. 2.05 BARRIERS AND ENCLOSURES A. Contractor shall provide and maintain temporary enclosures to prevent public en- try and to protect persons using buildings and portions of the Site and/or Premis- es, the public, and workers. B. Contractors shall also protect the Work and existing facilities from the elements and adjacent construction and improvements, persons and trees and plants from damage and injury from demolition and construction operations. 1. Contractor shall provide barriers to a minimum height of 4'-0" around ex- isting historic buildings, historic structures, and markers. 2. Damage to existing structures will be evaluated by an independent design professional and the cost of repair and/or replacement will be borne by the Contractor at no additional expense to the City. C. Contractor shall provide site access to existing facilities for persons using por- tions of the Site and buildings and for deliveries and other services and activities. D. Tree and Plant Protections: 1. Contractor shall preserve and protect existing trees and plants on the Premises that are not designated or required to be removed and those adjacent to Premises. 2. Contractors shall provide barriers to a minimum height of 4'-0" around the drip line of each tree and plant, around each group of trees and plants, as applicable, in the proximity of demolition and construction activities. 3. Contractor shall not park trucks, store materials, perform Work or cross over landscaped areas. Contractor shall not dispose of paint thinners, water from cleaning, plastering or concrete operations, or other deleteri- ous materials in landscaped areas, storm drain systems, or sewers. Plant materials damaged as a result of the performance of the Work shall, at the option of the City and at Contractor's expense, either be replaced with new plan materials equal in size to those damaged or by payment of an amount representing the value of the damaged materials as determined by the City. 4. Contractor shall remove soil that has been contaminated during perfor- mance of the Work by oil, solvents, and other materials, which could be TEMPORARY UTILITIES, 05/19/16 01 51 00- 3 FACILITIES AND CONTROLS GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA harmful to trees and plans and replace with good soil, at Contractor's ex- pense. 2.06 SECURITY A. The Contractor shall be responsible for project security of materials, tools, equipment, supplies, and completed and partially completed work. 2.07 TEMPORARY CONTROLS A. Noise and Vibration Control: Contractor acknowledges that adjacent facilities may remain in operation during all or a portion of the Work period, and it shall take all reasonable precautions to minimize noise as required by applicable laws and Contract Documents. 1. Notice of proposed noisy operations including without limitation, operation of pneumatic demolition tools, concrete saws, and other equipment shall be submitted to the Museum a minimum of twenty-four (24) hours in ad- vance of their performance. 2. Equipment and Impact tools shall have intake and exhaust mufflers. B. Dust and Dirt 1. Contractor shall conduct demolition and construction operations to mini- mize the generation of dust and dirt, and prevent dust and dirt from inter- fering with the occupied facilities. 2. Contractor shall ensure that all hauling equipment and trucks carrying loads of debris shall have their loads covered with a tarpaulin and/or as otherwise required by local and State ordinance. 3. Contractor shall prevent dust and dirt from accumulating on walks, road- ways, parking areas, planting, and from washing into sewer and storm drain lines. PART 3. EXECUTION 3.01 REMOVAL A. Maintain all temporary facilities and controls as long as needed for the safe and proper completion of the Work; remove all such temporary facilities and controls as rapidly as profess of the Work will permit or as the Engineer directs. ***END OF SECTION*** TEMPORARY UTILITIES, 05/19/16 01 51 00-4 FACILITIES AND CONTROLS GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA SECTION 01 56 10 SITE AND AREA CLEANUP PART 1. GENERAL 1.01 DESCRIPTION A. Related Requirements Specified Elsewhere 1. These Specifications are in general agreement with expected requirements of permits to be obtained by Contractor from various governing authorities; howev- er, the Contractor should check with the following agencies where facilities fall within their rights-of-way or jurisdiction. a. City of Ukiah Public Works Department; City Engineer: 707-463-6280 b. North Coast Regional Water Quality Control Board: 707-576-2220 c. North Coast Unified Air Quality Management District: 707-443-3093 2. No burning allowed. 3. Related Sections: a. Section 01 10 00: Summary of Work B. Maintain the site and general area free from accumulations of waste, debris, dust, and mud caused by Contractor's operations. C. At completion of work, remove all waste materials, tools, equipment, machinery, and surplus materials; clean all exposed surfaces; leave property clean and ready for occupancy; leave all rights-of-way in a condition equal to that at the beginning of the Work. PART 2. PRODUCTS 2.01 MATERIALS A. Water for cleanup is available from the City. The Contractor shall refer to "Sec- tion 01 10 00: Summary of Work," and contact the City before obtaining water from fire hydrants or other locations. PART 3. EXECUTION 3.01 DURING CONSTRUCTION A. Clean any affected buildings, grounds, streets, and public properties to ensure that they are maintained free from accumulation of waste, materials, dust, mud and debris. B. Where required, wet down surfaces to control dust and prevent it from becoming SITE AND AREA CLEANUP 05/19/16 01 56 10- 1 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA wind-borne or blowing to nearby businesses, residences, or public properties. C. The Contractor shall keep all streets and sidewalks, as well as adjacent private properties, clean and free of dust, mud, and debris resulting from Contractor's own operations. Conduct daily cleanup for the job's duration, but take extra cleanup precautions before weekends and holidays. The Contractor's daily cleanup shall include, but not be limited to, removing spoil along travelways; grading and vacuum sweeping surfaces initially where applicable; and later, wa- ter flushing with high-pressure sprays, avoiding any downstream contamination, in accordance with best management practices (BMPs) of the current National Pollutant Discharge Elimination System (NPDES) General Permit (No. CAS000002)for California, Order No. 2009-009-DWQ, as amended by Orders Nos. 2010-0014-DWQ and 2012-0006-DWQ. D. All non-hazardous or uncontaminated waste materials, debris, and rubbish shall be disposed of at sites to be chosen by the Contractor. Prior to disposal on any private property, a letter of permission, approved by the Owner's representative, allowing such disposal shall be obtained from the property owner and a copy, presented to the Architect. At the completion of the work, a letter from any af- fected property owner releasing the Contractor and Owner from future liability will be required. If the Contractor does not properly clean up (in the opinion of the Architect), then the Owner shall have the option of using outside equipment to perform the work and will withhold the cost of such clean up from the Contrac- tor. Also see "Part 1: Contract Documents" or"Part II: General Provisions" for any withholds that may be retained when cleanup on the part of the Contractor is found to be lacking. 3.02 CLEANING A. Schedule cleaning operations so that dust and other contaminants resulting from cleaning process will not fall on wet, newly painted surfaces. 3.03 FINAL CLEANING A. See Section 01 77 00 - Closeout Procedures. ***END OF SECTION*** SITE AND AREA CLEANUP 05/19/16 01 56 10-2 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA SECTION 01 77 00 CLOSEOUT PROCEDURES PART 1. GENERAL 1.01 SUMMARY A. This section describes Contract closeout procedures. 1. Substantial completion. 2. Final completion. 3. Project record documents. 4. Material and finish data. 5. Operation and maintenance data. 1.02 SUBSTANTIAL COMPLETION A. When Contractor considers the Work is substantially complete, submit written no- tice, with list of items to be completed or corrected. 1. List ("Punch List"): Formal pre-approved by Architect; tabular form with each space listed required. 2. Architect will complete his inspection and report prior to the "Punch List" walk-through. B. Architect will inspect status of completion and may add to "Punch List". C. Should Architect determine Work is not substantially complete, Contractor will be promptly notified in writing and given reasons. D. Contractor shall remedy deficiencies and send a second written notice of substantial completion; Architect will re-inspect Work. 1. Contractor shall pay for Architect's time and direct expenses when more than one Substantial Completion inspection is required. 1.03 FINAL COMPLETION A. When work is complete, submit written certification indicating: 1. Work has been inspected for compliance with Contract Documents, City of Ukiah Building Dept, and all Special Inspections called for in the Technical Specifications. 2. Work has been completed in accordance with Contract Documents and defi- ciencies listed (in "Punch List") have been corrected. 3. Work is complete and ready for final inspection. 1.04 PROJECT RECORD DOCUMENTS CLOSEOUT PROCEDURES 05/19/16 01 77 00- 1 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA A. Keep documents current; do not permanently conceal any work until required infor- mation has been recorded. 1. Store reproducible Drawings, one set of Project Manual, and one copy of each Change Order separate from documents used for construction, for use as Project Record Documents. 2. Indicate actual work on Drawings; indicate actual products used in Project Manual, including manufacturer, model number and options. 3. Indicate actual work on Drawings; indicate actual products used in Project Manual, including manufacturer, model number and options. 4. Update Project Record Documents daily and allow for Architect inspection at least once a month. B. At Contract close-out submit documents with transmittal letter containing date, Pro- ject title, Contractor's name and address, list of documents, and signature of Con- tractor. 1.05 MATERIAL AND FINISH DATA A. Provide data for primary materials and finishes. B. Submit two sets prior to final inspection, bound in 8-1/2" by 11" three-ring binders with durable plastic covers, clearly identified regarding extent of contents. C. Arrange by Specification division and give names, addresses, and telephone num- bers of subcontractors and suppliers. List: 1. Trade names, model or type numbers. 2. Cleaning instructions. 3. Product data. 1.06 FINAL CLEANING A. General: Provide final cleaning. Conduct cleaning and waste-removal operations to comply with local laws and ordinances and Federal and local environmental and an- tipollution regulations. B. Employ experienced workers or professional cleaners for final cleaning. Clean each surface or unit to condition expected in an average commercial building cleaning and maintenance program. Clean shall be interpreted as meaning the level of cleanliness generally provided by skilled professional cleanings using commercial- quality building maintenance equipment and materials. Comply with manufacturer's written instructions. C. Complete the following cleaning operations before requesting inspections for certifi- cation of Substantial Completion for entire Project or for a portion of Project: CLOSEOUT PROCEDURES 05/19/16 01 77 00-2 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA 1. Clean Project site, yard, and grounds, in areas disturbed by construction ac- tivities, including landscape development areas, of rubbish, waste material, litter and other foreign substances. 2. Sweep paved areas broom clean. Remove petrochemical spills, stains, and other foreign deposits. 3. Rake grounds that are neither planted nor paved to a smooth, even-textured surface. 4. Remove tools, construction equipment, machinery, and surplus material from Project site. 5. Clean exposed exterior and interior hard-surface finishes in area of Work to a dirt-free condition, free of stains, films, and similar foreign substances. Restore reflective surfaces to their original condition. 6. Remove debris and surface dust from limited access spaces, including ple- nums, shafts, trenches, equipment vaults, manholes, attics, and similar spaces. 7. Clean debris from roofs, gutters, downspouts, and drainage systems. 8. Sweep concrete floors broom clean in unoccupied spaces. 9. Clean glass in skylights. Replace chipped or broken glass and other dam- aged transparent materials. 10. Remove labels that are not permanent. 11. Wipe surfaces of mechanical and electrical equipment, and similar equip- ment. Remove excess lubrication, paint and mortar droppings, and other foreign substances. 12. Clean plumbing fixtures to a sanitary condition, free of stains, including stains resulting from water exposure. 13. Clean light fixtures, lamps, globes, and reflectors to function with full effi- ciency. Replace burned-out bulbs, and those noticeably dimmed by hours of use, and defective and noisy starters in fluorescent and mercury vapor fix- tures to comply with requirements for new fixtures. 14. Leave Project clean and ready for occupancy. D. Comply with safety standards for cleaning. Do not burn waste materials. Do not bury debris or excess materials on Owner's property. Do not discharge volatile, harmful, or dangerous materials into drainage systems. Remove waste materials from Project site and dispose of lawfully. E. Remove tools, surplus materials, equipment, temporary buildings, sheds, and con- struction facilities from the site. PART 2. PRODUCTS NOT USED. PART 3. EXECUTION NOT USED. ***END OF SECTION*** CLOSEOUT PROCEDURES 05/19/16 01 77 00- 3 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA SECTION 02 41 19 SELECTIVE DEMOLITION PART 1. GENERAL 1.01 SUMMARY A. Demolition, removal and salvage of indicated materials. B. Post-demolition Inspection. 1.02 SUBMITTALS A. Submit list of Salvage Items. List to include quantity to be salvaged and place of stockpile or storage. Architect to approve List prior to beginning of demolition and salvage operations. B. Landfill Records: Indicate receipt and acceptance of hazardous waste by a landfill facility licensed to accept hazardous wastes. C. Receipts for recycled materials that include name of licensed recycling company, dollar value, and date. D. Roof Inspection Report 1.03 QUALITY ASSURANCE A. Conform to applicable code for demolition of structures, safety of adjacent struc- tures, dust control, runoff control, disposal and safety. B. Regulatory Requirements: 1. Comply with governing EPA notification regulations before beginning demoli- tion. 2. Comply with hauling and disposal regulations of authorities having jurisdic- tion. 3. Comply with CalGreen Section 5.408, Nonresidential Mandatory Measures for Construction Waste Reduction by submitting a Construction Waste Man- agement Plan, or complying with local construction or demolition waste management standards, whichever is more stringent. 4. Certifications: Obtain and pay for any necessary permits from governing au- thorities. C. Standards: Comply with ANSI A10.6 and NFPA 241. D. Pre-demolition conference: Conduct conference at Project site. Review methods SELECTIVE DEMOLITION 05/19/16 02 41 19- 1 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA and procedures related to building demolition including, but not limited to, the follow- ing: 1. Inspect and discuss condition of construction to be demolished. 2. Review structural load limitations of existing structure. 3. Review and finalize Demolition Plan and verify availability of demolition per- sonnel, equipment, and facilities needed to make progress and avoid delays. 4. Review and finalize protection requirements including temporary dust barri- ers required to safely enclose Construction zone and protect Owner staff and guests from Construction activities. E. Conduct demolition operations and the removal of debris to ensure minimum inter- ference with driveways, walks, and adjacent occupied or used facilities and portions of the Building. Do not close or obstruct driveways, walks or other occupied or used facilities without permission from Owner. 1.04 UTILITY SERVICES A. Maintain existing utilities, including fire and life safety, serving other areas of the building and indicated to remain. Keep in service, and protect against damage dur- ing demolition operations. B. Do not interrupt existing utilities serving adjacent occupied or used facilities except when authorized in writing by Architect/Owner. C. Provide temporary services during interruptions to existing utilities as acceptable to the Architect/Owner. D. Contractor shall verify that utilities are properly disconnected and sealed before starting demolition. PART 2. PRODUCTS NOT USED. PART 3. EXECUTION 3.01 EXAMINATION A. Survey existing conditions and correlate with requirements indicated to verify extent of demolition required. B. Inventory and record the condition of any items required to be removed and sal- SELECTIVE DEMOLITION 05/19/16 02 41 19-2 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA vaged. C. Identify locations for stockpiling material to be salvaged. D. When unanticipated mechanical, electrical, or structural elements are encountered, investigate and measure the nature and extent of the element. Promptly submit a written report to Architect and Owner. 3.02 REMOVED AND SALVAGED ITEMS A. When required by the Drawings or specified, remove item to be salvaged in the most careful manner possible to avoid damage. B. Salvaged items to include: 1. Flashings, gutters, and other equipment that are removed during demolition, to be re-installed. 2. Any Copper items removed to not be re-installed (damaged gutters, downspouts, flashings, etc). 3. All corten metal Bermuda roofing 4. Any other items noted as "salvage" in drawings. C. Comply with the following: 1. Clean salvaged items of dirt and demolition debris. Remove all fasteners and fin- ishes unless noted otherwise. 2. Pack or crate items after cleaning. 3. Store items in a secure area until re-use in the Work, or removal to be sold by the City. 4. Protect items from damage during transport and storage. D. Materials to be removed and not reused or salvaged shall become the property of the Contractor, who shall be responsible for their timely removal from the Project site and their legal disposal. 3.03 PROTECTION A. Existing facilities: Protect adjacent areas of the building, walkways, and other facili- ties during demolition operations. B. Protect walls, windows, signage, roofs, mechanical equipment, and other adjacent interior and exterior construction that are to remain and that are exposed to building demolition operations. C. Provide necessary temporary partitions, enclosure coverings, and the like for confin- ing dust, noise, and debris to areas of the building in which demolition and/or altera- tions are being performed. SELECTIVE DEMOLITION 05/19/16 02 41 19- 3 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA D. See additional requirements specified in Section 01 51 00 "Temporary Facilities and Controls." 3.04 DEMOLITION A. Use methods required to complete the Work within limitations of governing regula- tions and as specified. B. Perform surveys as the Work progresses to detect hazards that may result from demolition activities. C. Conduct demolition and debris-removal operations to ensure minimum interference with adjacent occupied and used facilities, driveways, parking areas and walks. D. Comply with governing environmental-protection regulations. 3.05 REPAIRS A. Promptly repair damage to adjacent construction caused by demolition operations. B. Where repairs to existing surfaces are required, patch to match adjacent surface conditions. C. Restore exposed finishes of patched areas and extend restoration into adjoining construction in a manner that eliminates evidence of patching and refinishing. 3.06 ROOF INSPECTION A. After removal of the existing roofing & underlayment, the Contractor shall call for a third-party to act as the Inspector of the existing roof sheathing and framing. 1. Inspector shall have 5 years experience in inspection of similar facilities. 2. Both Contractor and Owner shall agree upon selection of Inspector prior to In- spection. B. Inspector shall prepare a report noting the damaged areas of roof sheathing, fram- ing and trim that are intended to remain, and require repair or replacement. Inspec- tor will provide report to Contractor, Architect & Owner. C. Contractor will prepare a proposal for additional work identified in the Inspection, and submit it to the Architect & Owner for review. 1. Proposal will cover the following Additive Bid Items: a. Additive Alternate One - Roof Decking: Include the furnishing of all labor and equipment required to remove and dispose of damaged roof decking; com- plete installation of new decking, to match existing. SELECTIVE DEMOLITION 05/19/16 02 41 19-4 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA b. Additive Alternate Two- Interior Roof Framing: Include the furnishing of all la- bor and equipment required to remove and dispose of damaged interior roof framing; complete installation of new interior roof framing, to match existing. c. Additive Alternate Three - Exterior Roof Framing: Include the furnishing of all labor and equipment required to remove and dispose of damaged exterior roof framing; complete installation of new exterior roof framing, to match exist- ing. d. Additive Alternate Four- Roof Trim & Blocking: Include the furnishing of all labor and equipment required to remove and dispose of damaged roof trim & blocking; complete installation of new roof trim & blocking, to match existing. 2. Measurement: Work Proposed after Inspection shall be measured in the units in- dicated in the Proposal Bid Schedule for the Additive Items indicated in Article 3.06-C.1. 3. Payment: Payment of the Contract Unit Prices for the Additive Items listed above in Article 3.06-C.1 shall include the furnishing of all labor and equipment needed to complete repairs. Materials required shall be considered an additional ex- pense, charged at Contractor's cost plus the standard mark-up. 3.07 RECYCLING DEMOLISHED MATERIALS A. The recycling of demolition materials is encourages and must comply with County of Ukiah Ordinances and any other regulations applicable to the site and building loca- tion. B. Separate recyclable demolished materials from other demolished materials to the maximum extent possible. Separate recyclable materials by type. C. Provide containers or other storage methods for controlling recyclable materials until they are removed from Project site. D. Transport recyclable materials off Owner's propery and legally dispose of them. Owner's existing recycling facilities are not available for use by the Contractor. E. Submit receipts for recycled and disposed materials as specified in Part 1. 3.08 DISPOSAL OF DEMOLISHED MATERIALS A. Except for items or materials indicated to be recycled, salvaged, or otherewise indi- cated to remain on Owner's property, remove demolished materials from Project site and legally dispose of them in an EPA-approved landfill. Owner's existing refuse col- lection facilities are not available for use by the Contractor. SELECTIVE DEMOLITION 05/19/16 02 41 19- 5 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA B. Do not allow demolished materials for accumulate in the building. C. Remove and transport debris in a manner that will prevent spillage on adjacent sur- faces upfooee and areas. O. Submit receipts for disposed materials as specified in Part 1. 3'09 CLEANING A. Clean adjacent surfaces and improvements of dust, dirt, debris caused by demoli- tion operations. Return adjacent areas to condition existing before building demoli- tion operations began. ***END OF SECTION*** SELECTIVE DEMOLITION 05/19/18 0241 19-6 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS I UKIAH, CA SECTION 06 10 00 CARPENTRY PART 1. GENERAL 1.01 WORK INCLUDED A. All rough and finish carpentry and related work. 1.02 RELATED WORK A. Section 07 31 00, "Composite Roof System." B. Section 07 62 00, "Sheet Metal Flashing." C. Section 09 90 00, "Painting and Coating" 1.03 SUBMITTALS A. Submittals in accordance with Section 01 33 00, "Submittal Procedures." B. Product Data: Manufacturer's descriptive literature for fasteners and shop-applied coatings. Hardware cut sheets. C. Samples: 1. 12-inch lengths for lumber of each required wood species, grade and finish. 2. 24-inch lengths for sheathing panels. 3. Samples shall have specified finish applied in step fashion showing each required coat. 4. Miscellaneous wood trim as shown on drawings or required (as requested by Architect). 1.04 QUALITY ASSURANCE A. Perform finish work in accordance with the WIC "Manual of Millwork," Latest Edition, and the current editions of the Uniform Building Code and local amendments. B. Lumber: 1. Grading shall comply with the following grading rules: a. Western Wood Products Association (WWPA) b. Redwood Inspection Service (RIS) c. West Coast Lumber Inspection Bureau (WCLIB) 2. No finger-jointed, twisted, warped, bowed, or otherwise defective lumber wood will be allowed unless otherwise indicated. ROUGH CARPENTRY 05/19/15 06 10 00 - 1 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS I UKIAH, CA 3. Sizes indicated are nominal, unless otherwise indicated. 1.05 DELIVERY, STORAGE AND HANDLING: A. Protect work from physical and moisture damage, according to WIC recommendations. B. Wood shall be stored completely under cover and off the ground. Waterproof coverings shall allow for air to circulate between coverings and wood. C. Protect sheet materials from breakage and damage while unloading and when stored. 1.06 FIELD MEASUREMENTS A. Verify field measurements. 1.07 COORDINATION A. Coordinate the work with installation of associated and adjacent components. PART 2. PRODUCTS 2.01 STRUCTURAL FRAMING LUMBER A. Unless otherwise indicated on structural drawings, shall be S4S air dried to maximum 19% moisture content at time of dressing (S-Dry), and of species and grade noted below. 1. Replacement Light Framing and Studs: Of same type and quality of the existing members to be replaced. 2. Replacement Joists, Beams and Posts: Of the same type and quality of the existing members to be replaced. 3. Replacement Exterior Roof framing (Outriggers, Rafter tails): Of the same type and quality of the existing members to be replaced. 4. Exposed glulam beam repair: Remove damaged portions of glulam, and fill w/wood of similar dimension & species, bonded in place with Epoxy filler. 2.02 EXTERIOR TRIM AND SIDING A. Replacement Exterior Wood Trim: re-sawn Redwood, select-heart, S4S, kiln dried in dimension to match existing being replaced. ROUGH CARPENTRY 05/19/15 06 10 00 -2 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS I UKIAH, CA 2.03 PLYWOOD/ DECKING A. Replacement Plywood sheathing at Enclosed attic (only where required by Inspection due to dry rot or other damage): APA grade marked, conforming to Product Standard I- 83. Match adjacent dimension & grade (typical %" CDX) B. Replacement Plywood sheathing at Exposed Eave (see Drawings for extent) (2) layers: 1. APA grade marked, exterior glue %" CDX above roof framing. 2. APA grade marked, exterior glue %" patterned (to match E) between roof framing. C. Replacement T&G Decking at Museum Entry (only where required by Inspection due to dry rot or other damage): 2 7/8" Lock-Deck (to match E). 2.04 MISCELLANEOUS CARPENTRY MATERIALS: A. Building Paper: #15 asphalt saturated felt, Type "D" or TYVEK House Wrap by Dupont, or SIGA Majvest at Contractors option and as approved by Owner and Architect. Use SIGA Wigluv for window flashing and joint sealing. B. Bolts, washers, clips, framing anchors should be hot dip galvanized. C. Nails: Common wire for framing; finish for finish work; hot dip galvanized for exterior work (other types of galvanizing are not permitted), Tedlar coated stainless steel for exterior siding where surface nailing (exposed), unless otherwise indicated. D. Adhesive: DAP 4000 Sub-Floor and Plywood Adhesive. Waterproof resorcinol for exterior carpentry. E. Finish carpentry work and miscellaneous items and their related components which are to be furnished and/or installed under this Section are not necessarily individually described. The most important features, and those requiring detailed descriptions are mentioned. Finish carpentry work and miscellaneous items not mentioned or described shall be furnished and/or installed in accordance with the intent of the Drawings and Specification and as required to complete the work. F. Baffle at Attic Soffit Vents: Durovent or sim, install as needed to maintain clear air space from soffit vents between existing roof sheathing and insulation. 2M5 FINISHING A. Finished wood shall be sealed on all cut edges, backs and other areas concealed in final work prior to installation. Back out or kerf backs of standing and running exterior trim wider than 5 inches except members with ends exposed to view. B. Pre-finish end grain edges at butt joints concealed portions of trim prior to installation. ROUGH CARPENTRY 05/19/15 06 10 00 - 3 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS I UKIAH, CA C. Verify measurements at jobsite. Verify details and dimensions of equipment and fixtures integral with finish carpentry for proper fit and accurate alignment. Coordinate details with other work supporting, adjoining, or fastening to finish carpentry items. D. Thoroughly hand sand wood surfaces. Perform final sanding in direction of grain; ease knife-edge corners by sanding. Provide wood surfaces free from dust, glue, stains, and other foreign matter and in proper condition to receive finish. E. Ease edges of lumber to 1/16 inch radius. PART 3. EXECUTION 3.01 ALL WORK shall be plumb and true, firmly installed in a neat workmanlike manner, complete in all respects. 3.02 INSTALL ALL necessary blocking and furring. Block all unsupported edges of square edge plywood sheathing. 3.03 NAILING shall be in accordance with applicable codes and standards and as shown on drawings, or to match adjacent field conditions. A. Nail plywood roof sheathing to match adjacent field conditions - if nailing appears insufficient, call for inspection by Architect. B. All smooth finish trim shall be nailed with finish nails, and all finish nails shall be set. Putty nail holes only if finish is to have opaque paint or stain finish. If nailing tends to split, pre-drill nail holes. C. All rough finish trim shall be nailed with common nails set flush with trim surface. Do not set nail heads. If nailing tends to split, pre-drill nail holes. 3.04 CUTTING AND NOTCHING: comply with limits set forth in the referenced building code. When necessary to cut and fit on site, provide materials with ample allowance for cutting. Provide trim for scribing the site cutting. 3M5 SILL SEALANT: Install two rows of sill sealant at centers of all exterior wall sill plates. 3M6 HANDLE AND STORE all lumber materials, plywood, etc, which are to be exposed in the finished work to prevent soiling or staining which cannot be removed by normal cleaning techniques. Brush or otherwise clean construction marks from exposed work at completion of job. ROUGH CARPENTRY 05/19/15 06 10 00 -4 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS I UKIAH, CA 3.07 BACK PRIME all trim and siding which is to receive a paint or stain finish with one coat of sealant or stain as noted in Section 09 90 00, "Painting and Coating." Prime all edges and cut ends of trim and siding prior to installation. 3.08 EXAMINATION A. Verify adequacy of backing and support framing. B. Verify mechanical, electrical, and building items affecting work of this Section are placed and ready to receive work. 3.09 PREPARATION: Miter corners, except where shown. Cope materials at angle for scarf joints. 3.10 INSTALLATION AND APPLICATION A. Underlayment and flashing shall be installed where shown and in accordance with section 07 31 00 "Composite Roof System," and section 07 62 00, "Sheet Metal Flashing and Trim." B. Install in longest possible lengths to minimize joints. No pieces less than 3-feet shall be permitted, unless total run is less than 3-feet. C. Fastening: 1. Wood: fasteners shall be flush to surface where exposed. 2. Hammer, tool marks and marked surfaces and edges are not acceptable on exposed surfaces. 3. Exposed fasteners shall be carefully aligned in both directions. Review layout with architect. D. Field Finishing: Apply in accordance with section 09 90 00, "Painting and Coating." 3.11 PREPARATION FOR SITE FINISHING: Set exposed fasteners. Apply wood putty stick filler in exposed fastener indentations. Color of putty to be slightly darker than wood, review with Architect. Sand work smooth. 3.12 ERECTION TOLERANCES: Maximum offset from true alignment with abutting materials: 1/16 inch. ***END OF SECTION*** ROUGH CARPENTRY 05/19/15 06 10 00 - 5 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS I UKIAH, CA SECTION 07 21 54 RADIANT BARRIERS PART 1. GENERAL 1.01 WORK INCLUDED A. Radiant Barriers 1.02 RELATED WORK A. Section 06 10 00, "Rough Carpentry." 1.03 REFERENCES A. ASTM C 1313 /C 1313M - Standard Specification for Sheet Radiant Barriers for Building Construction Applications. B. ASTM C 1338 - Standard Test Method for Determining Fungi Resistance of Insulation Materials and Facings. C. ASTM C 1371 - Standard Test Method for Determination of Emittance of Materials Near Room Temperature Using Portable Emissometers. D. ASTM C 1743 - Standard Practice for Installation and Use of Radiant Barrier Systems (RBS) in Residential Building Construction. E. ASTM C 1744 - Standard Practice for Installation and Use of Radiant Barrier Systems (RBS) in Commercial/Industrial Building Construction. F. ASTM D 3310 - Standard Test Method for Determining Corrosivity of Adhesive Materials. G. ASTM E 84 - Standard Test Method for Surface Burning Characteristics of Building Materials. H. ASTM E 96 - Standard Test Methods for Water Vapor Transmission of Materials. I. ASTM D 2261 - Standard Test Method for Tearing Strength of Fabrics by the Tongue Procedure. J. ICC-ES AC 220 -Acceptance Criteria for Sheet Radiant Barriers. RADIANT BARRIERS 05/19/15 07 21 54 - 1 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS I UKIAH, CA 1.04 SUBMITTALS A. Product Data: Submit manufacturer's product data, including installation instructions. B. Samples: Submit manufacturer's sample of radiant barriers, minimum 6 inches square. C. Manufacturer's Certification: Submit manufacturer's certification that materials comply with specified requirements and are suitable for intended application. D. Warranty Documentation: Submit manufacturer's standard warranty. 1.05 DELIVERY, STORAGE, AND HANDLING A. Delivery Requirements: Deliver materials to site in manufacturer's original, unopened containers and packaging, with labels clearly identifying product name and manufacturer. B. Storage and Handling Requirements: 1. Store and handle materials in accordance with manufacturer's instructions. 2. Keep materials in manufacturer's original, unopened containers and packaging until installation. 3. Store materials in clean, dry area indoors. 4. Protect materials during storage, handling, and installation to prevent damage. PART 2. PRODUCTS 2.01 MANUFACTURER A. Manufacturer: Fi-Foil Company, Inc., PO Box 800, Auburndale, Florida 33823. Toll Free 800-448-3401. Website www.fifoil.com B. Requests for substitutions will be considered in accordance with provisions of Section 01 33 00. 2.02 RADIANT BARRIERS A. Radiant Barriers: Fi-Foil "Radiant Shield.", or approved alternate. B. Description: 1. Multi-laminate, perforated, sheet radiant barrier. 2. Two outer layers of aluminum foil lamintated to layer of woven polyethylene. 3. Thickness of Each Layer: Minimum 0.00025 inch. RADIANT BARRIERS 05/19/15 07 21 54 -2 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS I UKIAH, CA C. Compliance and Approvals: 1. Compliance: ASTM C1313 2. Evaluated: ICC-ES AC 220 3. Uniform Evaluation Report: IAPMO ES UER 0266 D. Testing: 1. Water Vapor Permeance, ASTM E 96: 13.9 perms. 2. NFPA Rating: Class 1/Class A 3. Corrosivity: ASTM D 3310: Pass. 4. Adhesive Performance, ASTM C 1313, Section 7.2.6: a. Bleeding: None. b. Delamination: None. c. Pliability: Pass. 5. Mold and Mildew Resistance, ASTM C 1338: Does not promote growth. 6. Foil Emittance, ASTM C 1371: 0.03 to 0.04 7. Reflectivity: 0.96 to 0.97. 8. Tear Resistance, ASTM D2261 - Machine direction: 27.6 lbs; Cross direction: 26.1 lbs. 2.03 ACCESSORIES A. Aluminum Foil Tape: Fi-Foil Aluminum foil tape. PART 3. EXECUTION 3.01 EXAMINATION A. Examine areas to receive radiant barriers. B. Notify Architect of conditions that would adversely affect installation. C. Do not begin installation until unacceptable conditions are corrected. 3.02 INSTALLATION A. Install radiant barriers in accordance with manufacturer's instructions and ASTM C 1744. B. Install radiant barriers at locations indicated on the Drawings. C. Splice radiant barriers in accordance with manufacturer's instructions to avoid gaps. Tape seams if gaps appear where splice has been butted. D. Cut radiant barriers to fit snuggly around openings. RADIANT BARRIERS 05/19/15 07 21 54 - 3 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS I UKIAH, CA E. Tape tears in radiant barriers. F. Replace damaged radiant barriers as directed by Architect. 3.03 PROTECTION A. Protect installed radiant barriers from damage during construction. ***END OF SECTION*** RADIANT BARRIERS 05/19/15 07 21 54 -4 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS I UKIAH, CA SECTION 07 31 00 COMPOSITE ROOF SYSTEMS PART 1. GENERAL 1.01 WORK INCLUDED A. Asphalt roofing shingles B. Leak barrier and roof deck protection C. Metal flashing associated with shingle roofing. D. Attic ventilation. 1.02 RELATED WORK A. Section 06 10 00, "Rough Carpentry." B. Section 07 62 00, "Sheet Metal Flashing and Trim." 1.03 REFERENCES A. American Society for Testing and Materials (ASTM)-Annual Book of ASTM Standards 1. ASTM A 653/A 653M - Standard Specification for Steel Sheet, Zinc Coated (Galvanized) or Zinc-Iron Alloy-Coated (Galvannealed) by the Hot-Dip Process. 2. ASTM B 209 - Standard Specification for Aluminum and Aluminum-Alloy Sheet and Plate. 3. ASTM B 370 - Standard Specification for Copper Sheet and Strip for Building Construction. 4. ASTM D 3018 - Standard Specification for Class A Asphalt Shingles Surfaced with Mineral Granules. 5. ASTM D 3161 - Standard Test Method for Wind-Resistance of Asphalt Shingles (Fan-Induced Method). 6. ASTM D 3462 - Standard Specification for Asphalt Shingles Made From Glass Felt and Surfaced with Mineral Granules. 7. ASTM D 4586 - Standard Specification for Asphalt Roof Cement, Asbestos- Free. 8. ASTM D 7158 - Standard Test Method for Wind-Resistance of Sealed Asphalt Shingles (Uplift Force/Uplift Resistance Method). COMPOSITE ROOF SYSTEMS 05/19/15 07 31 00 - 1 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS I UKIAH, CA 9. ASTM E 903 - Standard Test Method for Solar Absorptance, Reflectance, and Transmission of Materials Using Integrating Spheres B. Underwriters Laboratories (UL)- Roofing Systems and Materials Guide. (TGFU R1306) 1. UL 790 - Tests for Fire Resistance of Roof Covering Materials. 2. UL 997 - Wind Resistance of Prepared Roof Covering Materials. 3. UL 2218 - Impact Resistance of Prepared Roof Covering Materials. C. Asphalt Roofing Manufacturers Association (ARMA) D. Sheet Metal and Air Conditioning Contractors National Association, Inc (SMACNA)- Architectural Sheet Metal Manual. E. National Roofing Contractors Association (NRCA) F. American Society of Civil Engineers (ASCE), ASCE 7 - Minimum Design Loads for Buildings and Other Structures. G. Energy Star. H. Cool Roof Rating Council (CRRC) 1.04 DEFINITIONS A. Roofing Terminology: Refer to ASTM D1079 and the glossary of the National Roofing Contractors Association (NRCA) Roofing and Waterproofing Manual for definitions of roofing terms related to this section. 1.05 SUBMITTALS A. Submit copies of the product data sheets, detail drawings, and samples for each type of roofing product. 1.06 QUALITY ASSURANCE A. Manufacturer Qualifications: Provide all primary roofing products, including shingles, leak barriers, and underlayment, by a single manufacturer. B. Installer Qualifications: Installer must be approved by manufacturer for installation of all roofing products to be installed under this section. COMPOSITE ROOF SYSTEMS 05/19/15 07 31 00 -2 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS I UKIAH, CA 1.07 PREINSTALLATION MEETING A. General: For all projects in excess of 250 squares of roofing, a pre-installation meeting is strongly recommended. B. Timing: The meeting shall take place at the start of the roofing installation, no more than 2 weeks into the roofing project. C. Attendees: Meeting to be called for by manufacturer's certified contractor. Meeting's mandatory attendees shall include the certified contractor and the manufacturer's representative. Non-mandatory attendees shall include the owner's representative, Architect, and the General Contractor. D. Topics: Certified contractor and manufacturer's representative shall review all pertinent requirements for the project, including but not limited to, scheduling, weather considerations, project duration, and requirements for the specified warranty. 1.08 DELIVERY, STORAGE AND HANDLING A. Store all products in manufacturer's unopened, labeled packaging until they are ready for installation. B. Store products in a covered, ventilated area, at a temperature not more than 110 degrees F; do not store near steam pipes, radiations, or in direct sunlight. C. Store bundles on a flat surface. Maximum stacking height shall not exceed GAF®'s recommendations. Store all rolls on end. D. Store and dispose of solvent-based materials in accordance with all federal, state and local regulations. E. Proceed with work only when existing and forecasted weather conditions will permit work to be performed in accordance with manufacturer's recommendations. 1.09 WARRANTY A. Provide to the owner a Warranty covering: 1. Roofs installed by a Authorized Home Builder or Certified Contractor of the Manufacturer. 2. Manufacturing defects: 100% coverage for materials and labor for 40 years with the first 20 years non-prorated. 3. Warranted against algae discoloration for 10 years. COMPOSITE ROOF SYSTEMS 05/19/15 07 31 00 - 3 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS I UKIAH, CA PART 2. PRODUCTS 2.01 MANUFACTURER A. Acceptable Manufacturer: GAF, 1361 Alps Rd, Wayne NJ 07470. Tel: 1-973-628-3000 B. Requests for substitutions will be considered in accordance with provisions of Section 01 33 00. 2.02 SHINGLES A. Heavyweight, granule surfaced, self sealing asphalt shingle with a strong fiberglass reinforced Micro Weave® core and a mineral granule surfacing. Architectural laminate styling provides a wood shake appearance with a 5 5/8 inch exposure. Features highly reflective roofing granules that bounce back the sun's rays and more effectively release absorbed heat. Rated by the Cool Roof Rating Council (CRRC) and meet initial EnergyStar® performance levels. UL 790 Class A rated with UL 997 Wind Resistance Label; ASTM D 7158, Class H; ASTM D 3161, Type 1; ASTM D 3018, Type 1; ASTM D 3462; AC438; CSA A123.5-98; Dade County Approved, Florida Building Code Approved, Texas Dept of Insurance Approved, ICC Report Approval, Title 24 compliant and Energy Star compliant. Timberline® Cool Series Energy-Saving Architectural Shingles, by GAF®. Color: Cool Barkwood. 2.03 HIP AND RIDGE SHINGLES A. Distinctive self sealing hip and ridge cap shingle complementing the color of selected roof shingle. Each bundle covers approximately 25 lineal feet with a 6 2/3 inch exposure. Seal-A-Ridge® Ridge Cap Shingles by GAF. 2.04 STARTER STRIP A. Self-sealing starter shingle designed for premium roof shingles. Each bundle covers approx. 100 lineal feet for English and metric shingles or 50 lineal feet for oversized shingles. WeatherBlockerTA° Eave/Rake Starter Strip by GAF. 2.05 LEAK BARRIER A. Self-adhering, self sealing, bituminous leak barrier surfaced with fine, skid-resistant granules. Each roll contains approx.. 150 sq ft, 36" x 50' or 200 sq ft, 36" x 66.7'. WeatherWatch® Leak Barrier, by GAF. COMPOSITE ROOF SYSTEMS 05/19/15 07 31 00 -4 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS I UKIAH, CA 2.06 SHINGLE UNDERLAYMENT A. Premium, all-purpose fiberglass reinforced SBS modified underlayment. Meets or exceeds ASTM D226. Approved by UL and ICC. Each roll contains 2 squares (20.06 sqm.) of material and is 39.37 in. x 65.8 ft. (1 m x 20m), Roof ProTM SBS Modified All- Purpose Underlayment by GAF. 2.07 ROOFING CEMENT A. Asphalt Plastic Roofing Cement meeting the requirements of ASTM D 4586, Type I or II. 2.08 ROOF ACCESSORIES A. Exterior acrylic rust resistant aerosol roof accessory paint. Each 6 oz can is available in boxes of 6 and in a wide variety of colors to compliment the roof. Shingle-MatchTM Roof Accessory Paint by GAF. 2.09 NAILS A. Standard round wire, zinc-coated steel or aluminum; 10 to 12 gauge, smooth, barbed or deformed shank, with heads 3/8 inch to 7/16 inch in diameter. Length must be sufficient to penetrate into solid wood at least 3/4 inch or through plywood or oriented strand board by at least 1/8 inch. 2.10 METAL FLASHING A. 24 gauge hot-dip galvanized steel sheet, complying with ASTM A 653/A 653M, G90/Z275. 2.11 ATTIC VENTILATION A. Soffit & Gable End Intake Vents: Existing to remain, confirm venting per Drawings. B. Mechanical Exhaust Vents: Existing to remain, confirm operation and properly flash and re-install as needed after installation of new roof system. PART 3. EXECUTION 3.01 EXAMINATION A. Do not begin installation until the roof deck has been properly prepared. COMPOSITE ROOF SYSTEMS 05/19/15 07 31 00 - 5 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS I UKIAH, CA 3.02 PREPARATION A. Verify that the deck is dry, sound, clean and smooth. It shall be free of any depressions, waves, and projections. Cover with sheet metal, all holes over 1 inch in diameter, cracks over % inch in width, loose knots and excessively resinous areas. B. Replace damaged deck with new materials. C. Clean deck surfaces thoroughly prior to installation of eaves protection membrane and underlayment. 3.03 INSTALLATION OF UNDERLAYMENTS A. General: Install using methods recommended by GAF, in accordance with local building codes. When local codes and application instructions are in conflict, the more stringent requirements shall take precedence. B. Eaves: Install eave edge metal flashing tight with fascia boards; lap joints 2 inches and seal with plaster cement or high quality urethane sealant; nail at the top of the flange. C. Valleys: Install leak barrier membrane at least 35 inches wide and centered on the valley. Lap ends 6 inches and seal. D. Hips and Ridges: Install GAF leak barrier along entire lengths. E. Roof Deck: Install one layer of GAF roof deck protection over the entire area not protected by GAF leak barrier at the eaves or valley. Install sheets horizontally so water sheds and nail in place. Lap horizontal edges at least 2 inches and at leave 2 inches over eaves protection membrane. Lap ends at least 4 inches. Stagger end laps of each layer at least 36 inches. Lap GAF roof deck protection over GAF leak barrier in valley at least 6 inches. F. Penetrations: 1. Vent pipes: Install a 24 inch square piece of eaves protection membrane lapping over roof deck underlayment; seal tightly to pipe. 2. Skylights and roof hatches: Install eaves protection membrane from unde the built- in counterflashing and 12 inches on to the roof surface lapping over roof deck underlayment. 3. Rake edges: Install metal edge flashing over eaves protection membrane and roof deck underlayment; set tight to rake boards; lap joints at least 2 inches and seal with plastic cement; secure with nails. 3.04 INSTALLATION OF STARTER SHINGLES A. Install in accordance with GAF's instructions and local building codes. When local codes COMPOSITE ROOF SYSTEMS 05/19/15 07 31 00 -6 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS I UKIAH, CA and application instructions are in conflict, the more stringent requirements shall take precedence. Refer to application instructions for the selected starter strip shingles. B. Placement and Nailing: 1. For maximum wind resistance along rakes and eaves, install any GAF starter strip containing sealant or cement shingles to underlayment and each other in a 4" width of asphalt plastic roof cement. 2. Place starter strip shingles 1/" -3/4" over eave and rake edges to provide drip edge. 3. Nail approximately 1-1/2" - 3" above the butt edge of the shingle. 4. Rake starter course should overlap eave edge starter strip at least 3". 3.05 INSTALLATION OF SHINGLES A. Install in accordance with GAF®'s instructions and local building codes. When local codes and application instructions are in conflict, the more stringent requirements shall take precedence. B. Minimize breakage of shingles by avoiding dropping bundles on edge, by separating shingles carefully (not by "breaking" over ridge or bundles), and by taking extra precautions in temperatures below 40 degrees F (4 degrees C). C. Handle carefully in hot weather to avoid scuffing the surfacing, or damaging the shingle edges. D. Placement and Nailing: Consult the application instructions for the specified shingle for details. Nails must be driven flush with the shingle surface. Do not overdrive or under drive the nails. E. Valleys: Install using the "closed valley" method. See application instructions for the specified shingle for details. F. Penetrations: All penetrations are to be flashed according the GAF, ARMA, and NRCA application instructions and construction details. E. Skylights and Roof Hatches: Skylight and roof hatches shall be installed with pre- fabricated metal flashings specifically designed for the application of the unit. 3.06 PROTECTION A. Protect installed products from foot traffic until completion of the project. B. Any roof areas that are not completed by the end of the workday are to be protected from moisture and contaminants. ***END OF SECTION*** COMPOSITE ROOF SYSTEMS 05/19/15 07 31 00 - 7 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS I UKIAH, CA SECTION 07 62 00 SHEET METAL FLASHING AND TRIM PART 1. GENERAL 1.01 WORK INCLUDED A. Flashings, counter-flashings, reglets, gutters, downspouts, and other sheet metal items shown or required for weatherproofing the building. 1.02 RELATED WORK A. Section 06 10 00, "Rough Carpentry." B. Section 07 31 33, "Composite Roof System." C. Section 07 92 00, "Joint Sealants." 1.03 SUBMITTALS A. Shop Drawings: Indicate material profile,jointing details, fastening methods, flashings, terminations, interface with Work of other trades, and installation details. B. Samples: 12-inch long illustrating external corner, internal corner, joint detail for the various conditions,junction to vertical dissimilar surface, material and finish. Submit other samples if requested by the Architect. C. Documentation: Qualifications of fabricator/installer as required by 1.04 below. 1.04 QUALITY ASSURANCE A. Perform Work in accordance with SMACNA and NRCA standard details and Engineer accepted shop drawings. B. Standard commercial manufactured items as applicable may be used for flashings and counterflashing if they meet the functional and appearance requirements of items shown or specified. C. Fabricator and Installer: Company specializing in sheet metal flashing work with 5-years experience on projects of this type and complexity. D. Convene pre-installation conference 1-week prior to commencing Work of this section. 1.05 DELIVERY, STORAGE AND HANDLING: A. Stack materials to prevent twisting, bending or abrasion, and to provide ventilation. Slope metal sheets to ensure drainage. SHEET METAL FLASHING &TRIM 05/19/15 07 62 00 - 1 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS I UKIAH, CA B. Prevent contact with materials with may cause discoloration or staining. 1.06 PROJECT CONDITIONS A. Exercise care when working on or about roof surfaces to avoid damaging or puncturing membrane or flexible flashings. 1.07 WARRANTY A. Work under this Section shall be guaranteed water-tight for a period of 3-years. Written guarantee, signed by the sheet metal application and the Contractor, shall include all materials and labor required to repair leaks that develop and make good any damage to other Work caused by such leaks or the repair thereof. PART 2. PRODUCTS 2.01 SHEET METAL A. Flashings and Related Items: Galvanized steel, ASTM A 653, G90 coating, hot-dipped galvanized, both sides flattened, chemically treated. 24-gauge, unless otherwise shown, specified, or required to meet SMACNA standards. B. Roof Flashings and Related Items: Galvanized steel, ASTM A 653, G90 coating, hot- dipped galvanized, both sides flattened, chemically treated. 24-gauge, unless otherwise shown, specified, or required to meet SMACNA standards. C. Framing end-grain caps: Match existing at museum. (Replace only damaged flashing, or where called out in Drawings.) D. Gutters: replace only damaged gutters. Match existing at museum, provide leaf-guards where none exist. E. Downspouts: replace only damaged downspouts. Match existing at museum. 2.02 ACCESSORIES A. Fasteners: 1. Same material and finish as flashing metal or material compatible with the sheet metal. 2. Provide soft integral neoprene washers for all exposed conditions. 3. Pop rivets of same material as material to be fastened may be used for metal-to- metal connections where future disassembly is not required and where not exposed to view. B. Protective Backing Paint: Bituminous type. C. Sealant: Type specified in Section 07 92 00, "Joint Sealants." SHEET METAL FLASHING &TRIM 05/19/15 07 62 00 -2 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS I UKIAH, CA D. Bedding Compound: Butyl type. E. Plastic Flashing Cement: ASTM D 4586 F. Solder: ASTM B 32, grade as recommended by manufacturer of metal sheets for intended use. G. Miscellaneous: Items essential to the completeness of the sheet metal installation, though not specifically shown or specified, shall be provided. All such items, unless otherwise shown on the Drawings or specified, shall be of the same kind of materials as the item to which applied. 2.03 FABRICATION A. Form sections in conformance with the referenced standards, unless otherwise indicated, true to shape, accurate in size, square and free from distortion or defects. B. Material required soldering shall be soldered in shop unless otherwise accepted by Engineer. C. Fabricate cleats of same material as sheet, interlockable with sheet. D. Form pieces in longest possible lengths in single length sheets. E. Hem all exposed edges on underside %-inch, miter, and seam corners. F. Work exposed to weather or moisture shall be completely watertight with provisions for free expansion without leaks. G. Soldering: 1. Clean and flux metal prior to soldering. 2. Sweat solder completely through seam width. 3. Make exposed soldering full flowing and smooth with finish surfaces. 4. Wash acid flux with an appropriate neutralizing solution after soldering, and remove soldering flux on exposed and painted surfaces. H. Edge drips fabricated with bottom edge formed outward '/-inch and hemmed to form drip. I. Embedded flashings fabricated to allow flange to extend a minimum of 5-inches under roofing surface. J. Form gutters to profile and size to match existing. 2.04 FINISH A. Back paint concealed galvanized metal surfaces with protective backing paint to a SHEET METAL FLASHING &TRIM 05/19/15 07 62 00 - 3 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS I UKIAH, CA minimum dry film thickness of 1-mil. PART 3. EXECUTION 3.01 EXAMINATION A. Verify roof openings, curbs, sleeves, ducts, or vents through roof are solidly set, reglets in place, and nailing strips located. B. Verify roofing termination and base flashings are in place, sealed and secure. 3.02 PREPARATION A. Install cleats before starting installation. B. Install surface-mounted reglets true to lines and levels. Bed reglets in sealant tape and seal top of reglets with sealant. 3.03 INSTALLATION A. Standards: Install items in accordance with the "Architectural Sheet Metal Manual" (SMACNA) "National Roofing Contractors' Manual," or roofing manufacturers recommendations, whichever is most stringent, unless otherwise indicated on the Drawings or in these Specifications. For proprietary products, follow manufacturer's specifications. B. General: Install straight and true with mitered joints accurately fitted. Exposed Work shall be free of dents, waves and buckles or other defects. Ample provisions shall be made for expansion and contraction in sheet metal assembly, and shall be provided by slip joints set in non-hardening type sealant. Provide slip joints at a minimum every 15- feet, unless otherwise permitted by SMACNA. C. Reinforcement shall be provided as required. Dissimilar metals shall be isolated and protected from contact with either butyl sealer or specified isolating material. Surfaces of sheet metal in contact with concrete, plaster, or treated wood shall be protected with a coating of bituminous paint. D. Soldering: Edges of sheet metal shall be pre-tinned before soldering is begun. Heat the seam thoroughly, and completely sweat the solder through the full width of the seam. Ample solder shall be used, and the seam shall show not less than one full inch of evenly flowed solder. Soldering shall follow immediately after the application of flux. Upon completion of soldering, flux shall immediately be neutralized, and the surfaces shall be thoroughly scraped and cleaned. Joints shall be free to move with expansion of the metal. E. Joints: 1. General: Not exposed to view (visible only from roof) When permitted by SMACNA, SHEET METAL FLASHING &TRIM 05/19/15 07 62 00 -4 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS I UKIAH, CA standards shall be lap joints. Turn joints in direction of water flow. Cornres and miters shall be reinforced and soldered. Exposed edges shall be folded, beaded or -inch double returned; no raw edges will be permitted. Lap 4=inches minimum and sed in sealant. 2. Items exposed to view shall have joints meeting SMACNA "acceptable"joint designs for weight of material. F. Fastenings: Adequate to sustain normal loads which may be imposed. Applied in such a manner as not to jeopardize the watertight integrity of the building. Secure flashings in place using specified type of fasteners. Use exposed fasteners only in locations where concealed fastening is not possible. Exposed fastener location shall be reviewed by the Architect prior to installation. G. Flashings and Metal Trim: Provide all flashings, counter-flashings, metal trim and any other fabricated items and miscellaneous sheet metal work indicated or required to provide a watertight installation roof top. Flashings shall have flange set on roof and fastened to substrate. Lock seams and end joint. Fit flashings tight in place. Make corners square, surfaces true and straight in planes, and lines accurate to profiles. Miscellaneous flashing, metal trim and their related components are not necessarily individually described. Miscellaneous items and trim not mentioned or described shall be furnished and installed in accordance with the intent of the Drawings, Specifications, SMACNA and as required to complete the Work. H. Gutters: Fabricated in sections not less than 10-feet long, except at ends of runs where shorter lengths not less than 3-feet are acceptable. Gutters shall be dead level. Secure with brackets, spaced not more than 36-inches O.C. Each bracket shall be attached and shall be secured to the gutter in a manner that will allow free movement of the gutter, and will withstand full loading of water without damage. Expansion joints in no case to exceed spacing permitted by SMACNA. J. Mechanical and Electrical Items: Counterflash where ducts, pipes or conduits project through roof. K. Sealants: Apply at juncture of metal flashing and felt flashings, where required for bedding splices, and elsewhere as shown or required to make Work watertight. L. Finishes: "galv-prepped", primed and painted for GSM. 3.04 FIELD QUALITY CONTROL A. Field inspection may be performed. ***END OF SECTION*** SHEET METAL FLASHING &TRIM 05/19/15 07 62 00 - 5 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS I UKIAH, CA SECTION 07 92 00 JOINT SEALANTS PART 1. GENERAL 1.01 WORK INCLUDED A. All general sealing work required throughout the project. 1.02 RELATED WORK A. Section 06 10 00, "Rough Carpentry." B. Section 07 62 00, "Sheet Metal Flashing and Trim." 1.03 SUBMITTALS A. Product Data: Provide data indicating chemical characteristics, performance criteria, substrate suitability, preparation, installation procedures, limitations and color availability. B. Samples: Illustrating sealant colors for selection. When so directed, apply sample in 12- inch-minimum runs in actual joints at the job site. When these are accepted by Architect, they will serve as a standard of quality for the Project. 1.04 QUALITY ASSURANCE A. Perform Work in accordance with sealant manufacturer's requirements for preparation of surfaces and materials installation instructions. B. Exterior sealant work shall be done by an applicator specializing in Work of this type and complexity with a minimum of 5-years experience. C. Installer shall comply with manufacturer's recommendations regarding shelf life for sealant. D. Design sealant joints for expansion, compression movement, adhesion and appearance per Sealant, Waterproofing and Restoration Institute (SWRI) requirements. E. Sealant shall not cause staining, degradation or premature aging of adjacent surfaces or sealant itself when in contact with these surfaces. F. Sealants should be field tested for adhesion. JOINT SEALANTS 05/19/15 07 92 00 - 1 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS I UKIAH, CA 1.05 ENVIRONMENTAL REQUIREMENTS A. Maintain temperature and humidity recommended by sealant manufacturer during and after installation. B. Schedule sealing operations so that working joints are most likely to be normal size. Apply materials within manufacturer's recommended surface and ambient temperature ranges. 1.06 WARRANTY A. Provide a 3-year warranty. Include coverage for installed sealants and accessories which fail to achieve watertight seal and/or exhibit loss of adhesion or cohesion, become brittle or crack, change color in a significant way, or do not cure. PART 2. PRODUCTS 2.01 GENERAL A. Sealants, primers, and accessories shall be compatible with contacting surfaces, including other sealant types and non-staining to adjacent exposed materials. Products having similar application and usage shall be of the same manufacturer and type. B. Colors shall be selected from manufacturer's standard range except as otherwise indicated. Color selection is optional where used in concealed conditions. C. Use gun consistency compounds, unless otherwise required by job conditions. Do not use oil-based caulking materials for any purpose. 2.02 SEALANT (EXTERIOR USE) A. Unless otherwise indicated below, in other sections, unless otherwise required by a product manufacturer for compatibility with their product, or unless sealant manufacturer does not recommend for a particular use: One component polyurethane as manufactured by Pecora, Sonneborn, or accepted equal. B. Concealed joints: One-part butyl rubber caulk conforming to FS-TT-S-001657, Type 1, Pecora "BC158" or accepted equal. C. Concealed joints (between 2 assembled rigid surfaces in compression): Polyisobutylene sealant tape conforming to AAMA 804.1 JOINT SEALANTS 05/19/15 07 92 00 -2 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS I UKIAH, CA 2.03 ADDITIONAL SEALANT MATERIALS: As specified in respective specification Sections. PART 3. EXECUTION 3.01 GENERAL A. Use and install per manufacturer's instructions to achieve effective adhesion and secure the work against penetration by water. B. Clean joint surfaces and prime as recommended by manufacturer. C. Accurately apply in one continuous operation to full depths and widths of joints or pockets. Surfaces shall have a thoroughly neat, extruded appearance when complete. D. Joint width: as shown or %-inch minimum and 1-inch maximum. Joint depth not more than joint width or %-inch maximum. E. Support sealants from back with construction as shown or with backer rod. F. Sealant work shall precede asphaltic work, or painting. G. Clean adjacent surfaces free from caulking and sealant smears. 3.02 APPLICATIONS A. Sealant: Use for all exterior and interior joints directly exposed to view. B. Caulking: Use for all other joints or applications as required to exclude water penetration. ***END OF SECTION*** JOINT SEALANTS 05/19/15 07 92 00 - 3 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS UKIAH, CA SECTION 09 90 00 PAINTING AND COATING PART 1 - GENERAL 1.01 WORK INCLUDED A. Painting and Finishing. Refer to Finish Schedule and Finish Notes on drawings for location of finishes. 1.02 RELATED WORK A. Shop-primed products for site finishing are specified in various sections. 1.03 SUBMITTALS A. Product Data: Submit manufacturer's technical information, including paint label analysis and application instructions for each material. B. Samples: Submit samples for review of color and texture; provide list of material and application for each coat of each finish sample. 1. Brush-outs: Submit samples of each color and material with texture similar to actual conditions, on hardboard, minimum 12" by 18" size. Submit 8" by 10" samples of wood finishes on actual wood surfaces. Label and identify each as to location and application. 2. Field Samples: Duplicate painted finishes of approved samples on actual wall surfaces and components for approval prior to commencing work. Minimum 100 SF, or one component, located where approved. Simulate finished lighting conditions for review. C. Certificates: Furnish certificates from each manufacturer stating materials are top quality lines and suitable for intended use on this Project. 1.05 QUALITY ASSURANCE A. Regulatory Requirements: Furnish materials approved for use by applicable air quality management district for limitations of volatile organic compounds for architectural or special coatings as applicable. 1.06 DELIVERY, STORAGE, AND HANDLING A. Deliver materials to job site in original, new and unopened packages and containers bearing manufacturer's name and label, with: PAINTING AND COATING 05/19/16 09 90 00 - 1 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS UKIAH, CA 1. Name of material, color and sheen. 2. Manufacturer's name, stock number and date of manufacture. 3. Contents by volume, for major pigment and vehicle constituents. 4. Thinning and application instructions. 1.07 SITE CONDITIONS A. Apply water-base paints when temperature of surfaces and surrounding air are between 50 and 90 degrees F. B. Do not apply paint in rain, fog or mist; or when relative humidity exceeds 85 percent; or to damp or wet surfaces. C. Painting may be continued during inclement weather if areas to be painted are enclosed and heated within temperature limits specified. D. Provide additional ventilation during interior application of paints to eliminate volatile organic compound (VOC) emissions from interior spaces as quickly as possible. 1.08 EXTRA MATERIAL A. Furnish Owner with a minimum of 1 gallon of all finish material, properly labeled in terms of color, sheen, and location(s) in project. PART 2 - PRODUCTS 2.01 MANUFACTURERS A. Benjamin Moore & Co. B. Sherwin-Williams Co. C. P.P.G. Industries, Inc, Coatings and Resins Division. D. Dunn-Edwards Corp. E. ICI Paints. F. Kelly Moore Paint Co. G. Vista Paint Co. H. Cabot Stains PAINTING AND COATING 05/19/16 09 90 00 -2 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS UKIAH, CA 2.02 MATERIALS A. Definition: "Paint" as used herein means coating systems including primers, emulsions, enamels, stains, sealers and fillers, whether used as prime, intermediate or finish coats. B. Material Quality: Provide top line quality commercial grade (professional painter) paints; materials not bearing manufacturer's identification as a best-grade product shall not be acceptable. 1. Primers: Provide premium grade primers recommended by paint manufacturer for substrates indicated and for finish systems specified. 2. Undercoats and Barrier Coats: Provide undercoat paints produced by same manufacturer as finish coats; use only thinners approved by paint manufacturer, and use only within recommended limits. 3. Finish Coats: Provide finish coats capable of being washed with mild detergent without loss of color, sheen or pigments. Pigments to be pure, non-fading, and of applicable types to suit substrate and service indicated; no lead content permitted. 4. Finish Coat Coordination: Provide finish coats where compatible with prime paints, undercoats and barrier coats used. C. Colors and Finishes: Prior to commencement of painting work, Architect will furnish color chips for surfaces to be painted. Use of proprietary names in color selection is not intended to imply exclusion of equivalent products of other manufacturers. Final acceptance of colors will be from samples applied on site. D. Volatile Organic Compound (VOC) Emissions: Select materials that generate the least amount of pollution. No VOC's preferred. Consider pollution and emissions generated during manufacturing, transport, installation, use, and disposal. 1. Avoid materials that contain ozone depleting chemicals and that emit potentially harmful volatile organic compound (VOC) emissions. Comply with VOC level requirements in California Green Building Code, Non-Residential Mandatory Measures. 2. Avoid materials that can leach harmful chemicals into ground water; do not allow potentially harmful chemicals to enter sewers nor storm drains. 3. Select materials that can be reused or recycled and materials with significant percentage of recycled content; set specific recycled content percentages for individual materials; avoid materials difficult to recycle. PART 3 - EXECUTION PAINTING AND COATING 05/19/16 09 90 00 - 3 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS UKIAH, CA 3.01 PREPARATION A. Inspection: Examine areas and conditions under which painting work is to be applied. 1. Start of painting work indicates acceptance of surfaces and conditions of surfaces and conditions within any particular area. 2. Where exposed items or surfaces are not specifically mentioned in Schedules, paint same as adjacent similar materials or areas. 3. Do not paint over dirt, rust, scale, grease, moisture, scuffed surfaces, or conditions detrimental to a durable paint film. B. Perform preparation and cleaning procedures in accordance with paint manufacturer's instructions and as specified for substrate condition. C. Remove hardware, accessories, and items in place and not to be painted, or provide protection prior to surface preparation and painting; after painting reinstall removed items. D. Clean surfaces before applying paint; remove oil and grease prior to mechanical cleaning; program cleaning so contaminants from cleaning process do not fall onto wet, newly painted surfaces. E. Mix painting materials in accordance with manufacturer's directions. F. Store materials in tightly covered containers; maintain containers used in storage, mixing and application of paint in a clean condition, free of foreign materials and residue. G. Stir materials before application to produce mixture of uniform density, and stir as required during application; do not stir surface film into material, if necessary, strain material before using. 3.02 APPLICATION A. Apply paint in accordance with manufacturer's directions; use applicators and techniques best suited for substrate and type of material being applied. 1. Apply additional coats when stains or blemishes show through final coat, until paint is a uniform finish, color and appearance. 2. Paint surfaces behind movable equipment and furniture same as similar exposed surfaces; paint surfaces behind permanently-fixed equipment and furniture with prime coat only. 3. Finish doors on tops, bottoms and side edges same as faces. PAINTING AND COATING 05/19/16 09 90 00 -4 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS UKIAH, CA B. Scheduling Painting: Apply first coat to surfaces that have been cleaned, pretreated or prepared for painting as soon as practicable after preparation. 1. Allow time between successive coatings to permit proper dying. 2. Do not recoat until paint feels firm and does not deform or feel sticky under moderate thumb pressure. C. Prime Coats: Apply to items not previously primed; recoat primed and sealed surfaces where there is evidence of suction spots or unsealed areas in first coat. D. Finish Coats: Provide even texture; leave no laps, irregularity in texture, skid marks, or other surface imperfections. 1. Opaque Finishes: Provide opaque, uniform finish, color and coverage; cloudiness, spotting, holidays, brush marks, runs, sags, ropiness, and other surface imperfections are not acceptable. 2. Transparent and Stained Finishes: Produce glass smooth surface film of even luster; provide with no cloudiness, color irregularity, runs, brush marks, orange peel, nail holes, and other surface imperfections. E. Completed Work: Match approved samples for color, texture and coverage; remove, refinish or repaint work not accepted. 3.03 PAINTING SCHEDULE A. Exterior Work: Provide the following paint systems. 1. Metal: Semigloss sheen. a. 1st Coat: Touch-up primer, prime if none. b. 2nd and 3rd Coat: Exterior 100% acrylic enamel. 2. Painted Exposed Roof Framing & Decking: Flat a. 1st Coat: Alkali resistant primer. b. 2nd and 3rd Coat: Exterior 100% acrylic enamel. 3. Clear Sealed Exposed Roof Framing & Decking: Flat a. 1st and 2nd Coat: Exterior clear wood sealer and preservative. B. Colors to be provided by Architect & Owner. Provide 3 weeks notice for color selection. C. Sheens: Comply with ASTM D523, reflectance of paint. 1. Flat: 1-10. 2. Satin: 15-30. 3. Eggshell: 30-45. PAINTING AND COATING 05/19/16 09 90 00 - 5 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS UKIAH, CA 4. Semigloss: 45-75. 5. Gloss: 75-100. 3.04 CLEAN-UP, PROTECTION AND REPAIR A. Clean up: During progress of work, remove discarded paint materials, rubbish, cans and rags from site at end of each work day. 1. Clean glass and paint-spattered surfaces immediately by proper methods of washing and scraping, using case not to scratch or damage finished surfaces. B. Protection: Protect work of other trades, whether to be painted or not; correct damage by cleaning, repairing or replacing, and repainting, as acceptable to Architect. 1. Provide "Wet Paint" signs to protect newly-painted finishes. 2. Remove temporary protective wrappings provided by others for protection of their work, after completion of painting operations. C. Repair: At completion of work of other trades, touch-up and restore damaged surfaces or defaced painted surfaces. END OF SECTION PAINTING AND COATING 05/19/16 09 90 00 -6 111111111111111 111111111111111111111111111111111111111111 11111111111111 momoommoom C1111111111111, .1 - 1111111111Imo- ii11111-r11111111111111111111,11....p. kommummommo moo 11111111111111111111 101111111 411 WES STREET UKIAH, 1. i 95482 GRACE HUDSON MUSEUM—ROOFING REPLACEMENT PROJECT SPEC. NO. 16-03 Addendum No. 1 June 13, 2016 The following is Addendum No. 1 to SPEC. NO. 16-03 — GRACE HUDSON MUSEUM — ROOFING REPLACEMENT PROJECT. IF YOU SUBMIT A BID, ACKNOWLEDGMENT OF THIS ADDENDUM MUST BE SHOWN ON THIS ADDENDUM. IN ADDITION,THIS SIGNED ACKNOWLEDGMENT MUST BE SUBMITTED WITH YOUR BID, OR YOUR BID MAY BE DEEMED AS NON-RESPONSIVE. This Addendum is hereby made part of the Contract Documents to the same extent as though it were originally included therein. I. Allowances— The Table of Contents in the Technical Specifications included Section 01 21 10 — Allowances. There are no allowances, this section can be removed. II. The following Technical Specification Sections have been revised to clarify scope of work: Section 02 41 19—Selective Demolition (Inspection Services removed from Contractor Scope, coordination described.) Section 07 31 00—Composite Roof System (Selections for Underlayment, Starter Strip, and Ridge Cap have been updated.) III. The following are questions asked, and corresponding answers: Q1: Should Inspection Services be part of the Contractor Scope, or provided by Owner? Al: Inspection Services have been removed from the Contractor Scope — the Owner will contract separately with an Inspector to review the condition of exposed structure. Contractor will be responsible for providing time in their schedule for Inspections to be performed, per revised Specification Section 02 41 19. Q2: What will be the access points to the roof during the project? A2: Exterior access will be from the driveway side and west terrace. Access to the attic spaces through the museum should be scheduled and coordinated with the museum staff, preferably on days when the museum is closed to the public (Mondays and Tuesdays). Page 1 of 2 Spec 16-03 -Addendum 1 dated 6/13/16 Q3: What is the scope of the contractor in reference to the stacking and storing of the salvaged materials? A3: Salvaged materials to be re-installed on the site should be cleaned, stacked, and stored in a secure location on-site until reuse. Salvaged materials not to be re-installed are to be cleaned, stacked, and moved to a secure location chosen by the City (within City limits) for storage. See Part 3.02 of Specification Section 02 41 19. Q4: Part 2 products 2.03 calls out seal-ridge ridge cap shingles, these aren't stocked in CA. Will Cool Z-Ridge be fine and meet manufacturer warranty? A4: Please see revised Specification Section 07 31 00 — Ridglass Premium Cool has been substituted. Q5: Part 2 Products 2.06 calls out Roof Pro SBS Modified All-Purpose Underlayment, this is not available, please advise. AS: Please see revised Specification Section 07 31 00—TigerPaw Roof Deck Protection has been substituted. Q6: On my job walk I have a concern that the valleys will need to have a GAF self-adhering system, Liberty Cap, due to the low slope in the valleys. A6: The Leak Barrier specified in Part 2.05 (WeatherWatch) is to be installed at all valleys, per manufacturer specification, to protect areas with lower slopes. All other terms and conditions remain in full force and effect. Mary V 3-forger Mary V. Horger Purchasing Supervisor ACKNOWLEDGMENT I hereby acknowledge that I have received this Addendum No. 1 and have reviewed and considered it before submitting my bid. Signed: Date: Company Name: Page 2 of 2 Spec 16-03 -Addendum 1 dated 6/13/16 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS UKIAH, CA SECTION 02 41 19 SELECTIVE DEMOLITION PART 1. GENERAL 1.01 SUMMARY A. Demolition, removal and salvage of indicated materials. B. Post-demolition Inspection. 1.02 SUBMITTALS A. Submit list of Salvage Items. List to include quantity to be salvaged and place of stockpile or storage. Architect to approve List prior to beginning of demolition and salvage operations. B. Landfill Records: Indicate receipt and acceptance of hazardous waste by a landfill facility licensed to accept hazardous wastes. C. Receipts for recycled materials that include name of licensed recycling company, dollar value, and date. D. Roof Inspection Report 1.03 QUALITY ASSURANCE A. Conform to applicable code for demolition of structures, safety of adjacent struc- tures, dust control, runoff control, disposal and safety. B. Regulatory Requirements: 1. Comply with governing EPA notification regulations before beginning demoli- tion. 2. Comply with hauling and disposal regulations of authorities having jurisdic- tion. 3. Comply with CalGreen Section 5.408, Nonresidential Mandatory Measures for Construction Waste Reduction by submitting a Construction Waste Man- agement Plan, or complying with local construction or demolition waste management standards, whichever is more stringent. 4. Certifications: Obtain and pay for any necessary permits from governing au- thorities. C. Standards: Comply with ANSI A10.6 and NFPA 241. D. Pre-demolition conference: Conduct conference at Project site. Review methods SELECTIVE DEMOLITION 05/19/16 02 41 19- 1 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS UKIAH, CA and procedures related to building demolition including, but not limited to, the follow- ing: 1. Inspect and discuss condition of construction to be demolished. 2. Review structural load limitations of existing structure. 3. Review and finalize Demolition Plan and verify availability of demolition per- sonnel, equipment, and facilities needed to make progress and avoid delays. 4. Review and finalize protection requirements including temporary dust barri- ers required to safely enclose Construction zone and protect Owner staff and guests from Construction activities. E. Conduct demolition operations and the removal of debris to ensure minimum inter- ference with driveways, walks, and adjacent occupied or used facilities and portions of the Building. Do not close or obstruct driveways, walks or other occupied or used facilities without permission from Owner. 1.04 UTILITY SERVICES A. Maintain existing utilities, including fire and life safety, serving other areas of the building and indicated to remain. Keep in service, and protect against damage dur- ing demolition operations. B. Do not interrupt existing utilities serving adjacent occupied or used facilities except when authorized in writing by Architect/Owner. C. Provide temporary services during interruptions to existing utilities as acceptable to the Architect/Owner. D. Contractor shall verify that utilities are properly disconnected and sealed before starting demolition. PART 2. PRODUCTS NOT USED. PART 3. EXECUTION 3.01 EXAMINATION A. Survey existing conditions and correlate with requirements indicated to verify extent of demolition required. B. Inventory and record the condition of any items required to be removed and sal- SELECTIVE DEMOLITION 05/19/16 02 41 19-2 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS UKIAH, CA vaged. C. Identify locations for stockpiling material to be salvaged. D. When unanticipated mechanical, electrical, or structural elements are encountered, investigate and measure the nature and extent of the element. Promptly submit a written report to Architect and Owner. 3.02 REMOVED AND SALVAGED ITEMS A. When required by the Drawings or specified, remove item to be salvaged in the most careful manner possible to avoid damage. B. Salvaged items to include: 1. Flashings, gutters, and other equipment that are removed during demolition, to be re-installed. 2. Any Copper items removed to not be re-installed (damaged gutters, downspouts, flashings, etc). 3. All corten metal Bermuda roofing 4. Any other items noted as "salvage" in drawings. C. Comply with the following: 1. Clean salvaged items of dirt and demolition debris. Remove all fasteners and fin- ishes unless noted otherwise. 2. Pack or crate items after cleaning. 3. Store items in a secure area until re-use in the Work, or removal to be sold by the City. 4. Protect items from damage during transport and storage. D. Materials to be removed and not reused or salvaged shall become the property of the Contractor, who shall be responsible for their timely removal from the Project site and their legal disposal. 3.03 PROTECTION A. Existing facilities: Protect adjacent areas of the building, walkways, and other facili- ties during demolition operations. B. Protect walls, windows, signage, roofs, mechanical equipment, and other adjacent interior and exterior construction that are to remain and that are exposed to building demolition operations. C. Provide necessary temporary partitions, enclosure coverings, and the like for confin- ing dust, noise, and debris to areas of the building in which demolition and/or altera- tions are being performed. SELECTIVE DEMOLITION 05/19/16 02 41 19- 3 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS UKIAH, CA D. See additional requirements specified in Section 01 51 00 "Temporary Facilities and Controls." 3.04 DEMOLITION A. Use methods required to complete the Work within limitations of governing regula- tions and as specified. B. Perform surveys as the Work progresses to detect hazards that may result from demolition activities. C. Conduct demolition and debris-removal operations to ensure minimum interference with adjacent occupied and used facilities, driveways, parking areas and walks. D. Comply with governing environmental-protection regulations. 3.05 REPAIRS A. Promptly repair damage to adjacent construction caused by demolition operations. B. Where repairs to existing surfaces are required, patch to match adjacent surface conditions. C. Restore exposed finishes of patched areas and extend restoration into adjoining construction in a manner that eliminates evidence of patching and refinishing. 3.06 ROOF INSPECTION A. After removal of the existing roofing & underlayment, the Contractor shall call for the third-party Inspector to review the condition of the existing roof sheathing and fram- ing. 1. The third-party Inspector will be provided by the Owner. 2. The Contractor will provide sufficient time in the Schedule for Inspections to take place after existing underlayment is removed, and before installation of any new material. 3. The Contractor shall provide 3 working-days notice to the Inspector prior to when Inspection will be required. B. After each Inspection, the Inspector shall prepare reports noting the damaged areas of roof sheathing, framing and trim that are intended to remain, and require repair or replacement. Inspector will provide report to Contractor, Architect & Owner. C. Contractor will prepare a proposal for additional work identified in the Inspection, SELECTIVE DEMOLITION 05/19/16 02 41 19-4 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS UKIAH, CA and submit it to the Architect & Owner for review. 1. Proposal will cover the following Additive Bid Items: a. Additive Alternate One- Roof Decking: Include the furnishing of all labor and equipment required to remove and dispose of damaged roof decking; com- plete installation of new decking, to match existing. b. Additive Alternate Two- Interior Roof Framing: Include the furnishing of all la- bor and equipment required to remove and dispose of damaged interior roof framing; complete installation of new interior roof framing, to match existing. c. Additive Alternate Three- Exterior Roof Framing: Include the furnishing of all labor and equipment required to remove and dispose of damaged exterior roof framing; complete installation of new exterior roof framing, to match exist- ing. d. Additive Alternate Four- Roof Trim & Blocking: Include the furnishing of all labor and equipment required to remove and dispose of damaged roof trim & blocking; complete installation of new roof trim & blocking, to match existing. 2. Measurement: Work Proposed after Inspection shall be measured in the units in- dicated in the Proposal Bid Schedule for the Additive Items indicated in Article 3.06-C.1. 3. Payment: Payment of the Contract Unit Prices for the Additive Items listed above in Article 3.06-C.1 shall include the furnishing of all labor and equipment needed to complete repairs. Materials required shall be considered an additional ex- pense, charged at Contractor's cost plus the standard mark-up. 3.07 RECYCLING DEMOLISHED MATERIALS A. The recycling of demolition materials is encourages and must comply with County of Ukiah Ordinances and any other regulations applicable to the site and building loca- tion. B. Separate recyclable demolished materials from other demolished materials to the maximum extent possible. Separate recyclable materials by type. C. Provide containers or other storage methods for controlling recyclable materials until they are removed from Project site. D. Transport recyclable materials off Owner's propery and legally dispose of them. Owner's existing recycling facilities are not available for use by the Contractor. E. Submit receipts for recycled and disposed materials as specified in Part 1. SELECTIVE DEMOLITION 05/19/16 02 41 19- 5 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA 3.08 DISPOSAL OF DEMOLISHED MATERIALS A. Except for items or materials indicated to be recycled, salvaged, or otherewise indi- cated to remain on Owner's property, remove demolished materials from Project site and legally dispose of them in an EPA-approved landfill. Owner's existing refuse col- lection facilities are not available for use by the Contractor. B. Do not allow demolished materials for accumulate in the building. C. Remove and transport debris in a manner that will prevent spillage on adjacent sur- faces and areas. D. Submit receipts for disposed materials as specified in Part 1. 3.09 CLEANING A. Clean adjacent surfaces and improvements of dust, dirt, debris caused by demoli- tion operations. Return adjacent areas to condition existing before building demoli- tion operations began. ***END OF SECTION*** SELECTIVE DEMOLITION 05/19/16 02 41 19- 6 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS UKIAH, CA SECTION 07 31 00 COMPOSITE ROOF SYSTEMS PART 1. GENERAL 1.01 WORK INCLUDED A. Asphalt roofing shingles B. Leak barrier and roof deck protection C. Metal flashing associated with shingle roofing. D. Attic ventilation. 1.02 RELATED WORK A. Section 06 10 00, "Rough Carpentry." B. Section 07 62 00, "Sheet Metal Flashing and Trim." 1.03 REFERENCES A. American Society for Testing and Materials (ASTM) -Annual Book of ASTM Standards 1. ASTM A 653/A 653M - Standard Specification for Steel Sheet, Zinc Coated (Galvanized) or Zinc-Iron Alloy-Coated (Galvannealed) by the Hot-Dip Process. 2. ASTM B 209 - Standard Specification for Aluminum and Aluminum-Alloy Sheet and Plate. 3. ASTM B 370 - Standard Specification for Copper Sheet and Strip for Building Construction. 4. ASTM D 3018 - Standard Specification for Class A Asphalt Shingles Surfaced with Mineral Granules. 5. ASTM D 3161 - Standard Test Method for Wind-Resistance of Asphalt Shingles (Fan-Induced Method). 6. ASTM D 3462 - Standard Specification for Asphalt Shingles Made From Glass Felt and Surfaced with Mineral Granules. 7. ASTM D 4586 - Standard Specification for Asphalt Roof Cement, Asbestos- Free. 8. ASTM D 7158 - Standard Test Method for Wind-Resistance of Sealed Asphalt Shingles (Uplift Force/Uplift Resistance Method). COMPOSITE ROOF SYSTEMS 05/19/15 07 31 00- 1 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS UKIAH, CA 9. ASTM E 903 -Standard Test Method for Solar Absorptance, Reflectance, and Transmission of Materials Using Integrating Spheres B. Underwriters Laboratories (UL)- Roofing Systems and Materials Guide. (TGFU R1306) 1. UL 790 - Tests for Fire Resistance of Roof Covering Materials. 2. UL 997 -Wind Resistance of Prepared Roof Covering Materials. 3. UL 2218 - Impact Resistance of Prepared Roof Covering Materials. C. Asphalt Roofing Manufacturers Association (ARMA) D. Sheet Metal and Air Conditioning Contractors National Association, Inc (SMACNA) - Architectural Sheet Metal Manual. E. National Roofing Contractors Association (NRCA) F. American Society of Civil Engineers (ASCE), ASCE 7- Minimum Design Loads for Buildings and Other Structures. G. Energy Star. H. Cool Roof Rating Council (CRRC) 1.04 DEFINITIONS A. Roofing Terminology: Refer to ASTM D1079 and the glossary of the National Roofing Contractors Association (NRCA) Roofing and Waterproofing Manual for definitions of roofing terms related to this section. 1.05 SUBMITTALS A. Submit copies of the product data sheets, detail drawings, and samples for each type of roofing product. 1.06 QUALITY ASSURANCE A. Manufacturer Qualifications: Provide all primary roofing products, including shingles, leak barriers, and underlayment, by a single manufacturer. B. Installer Qualifications: Installer must be approved by manufacturer for installation of all roofing products to be installed under this section. COMPOSITE ROOF SYSTEMS 05/19/15 07 31 00-2 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS UKIAH, CA 1.07 REGULATORY REQUIREMENTS A. Provide a roofing system achieving a UL Class A fire classification. B. Install all roofing products in accordance with all federal, state and local building codes. C. All work shall be performed in a manner consistent with current OSHA guidelines. 1.08 PREINSTALLATION MEETING A. General: For all projects in excess of 250 squares of roofing, a pre-installation meeting is strongly recommended. B. Timing: The meeting shall take place at the start of the roofing installation, no more than 2 weeks into the roofing project. C. Attendees: Meeting to be called for by manufacturer's certified contractor. Meeting's mandatory attendees shall include the certified contractor and the manufacturer's representative. Non-mandatory attendees shall include the owner's representative, Architect, and the General Contractor. D. Topics: Certified contractor and manufacturer's representative shall review all pertinent requirements for the project, including but not limited to, scheduling, weather considerations, project duration, and requirements for the specified warranty. 1.09 DELIVERY, STORAGE AND HANDLING A. Store all products in manufacturer's unopened, labeled packaging until they are ready for installation. B. Store products in a covered, ventilated area, at a temperature not more than 110 degrees F; do not store near steam pipes, radiations, or in direct sunlight. C. Store bundles on a flat surface. Maximum stacking height shall not exceed GAF®'s recommendations. Store all rolls on end. D. Store and dispose of solvent-based materials in accordance with all federal, state and local regulations. E. Proceed with work only when existing and forecasted weather conditions will permit work to be performed in accordance with manufacturer's recommendations. COMPOSITE ROOF SYSTEMS 05/19/15 07 31 00-3 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS UKIAH, CA 1.10 WEATHER CONDITIONS A. Proceed with work only when existing and forecasted weather conditions will permit work to be performed in accordance with GAF's recommendations. 1.11 WARRANTY A. Provide to the owner a GAF Weather Stopper System Plus Ltd Warranty covering: 1. Roofs installed by a Authorized Home Builder or Certified Contractor, or Certified GAF Master Elite Contractor only. 2. Manufacturing defects: 100% coverage for materials and labor for 40 years with the first 20 years non-prorated. 3. Warranted against algae discoloration for 10 years. 4. Contractor must use a minimum of three GAF accessories in addition to GAF shingles to qualify for the System Plus Warranty. PART 2. PRODUCTS 2.01 MANUFACTURER A. Acceptable Manufacturer: GAF, 1361 Alps Rd, Wayne NJ 07470. Tel: 1-973-628-3000 B. Requests for substitutions will be considered in accordance with provisions of Section 01 33 00. 2.02 SHINGLES A. Heavyweight, granule surfaced, self sealing asphalt shingle with a strong fiberglass reinforced Micro Weave® core and a mineral granule surfacing. Architectural laminate styling provides a wood shake appearance with a 5 5/8 inch exposure. Features highly reflective roofing granules that bounce back the sun's rays and more effectively release absorbed heat. Rated by the Cool Roof Rating Council (CRRC) and meet initial EnergyStar® performance levels. UL 790 Class A rated with UL 997 Wind Resistance Label; ASTM D 7158, Class H; ASTM D 3161, Type 1; ASTM D 3018, Type 1; ASTM D 3462; AC438; CSA A123.5-98; Dade County Approved, Florida Building Code Approved, Texas Dept of Insurance Approved, ICC Report Approval, Title 24 compliant and Energy Star compliant. Timberline®Cool Series Energy-Saving Architectural Shingles, by GAF®. Color: Cool Barkwood. 2.03 HIP AND RIDGE SHINGLES COMPOSITE ROOF SYSTEMS 05/19/15 07 31 00-4 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS UKIAH, CA A. Distinctive self sealing hip and ridge cap shingle complementing the color of selected roof shingle. Each bundle covers approx. 31 lineal feet (9.45m) with an 8 inch (203mm) exposure RidglassTM 10" Premium Cool Ridge Cap Shingles by GAF®. 2.04 STARTER STRIP A. Self sealing starter shingle designed for all roof shingles. Each bundle covers approx. 120 lineal feet (36.58m). ProStartTM Starter Strip by GAF®. 2.05 LEAK BARRIER A. Self-adhering, self sealing, bituminous leak barrier surfaced with fine, skid-resistant granules. Approved by UL, Dade County, ICC, State of Florida and Texas Department of Insurance. Each roll contains approx.. 150 sq ft, 36" x 50' or 200 sq ft, 36" x 66.7'. WeatherWatch® Leak Barrier, by GAF. 2.06 SHINGLE UNDERLAYMENT A. Superior quality, water repellant, non-asphaltic underlayment. UV stabilized polypropylene construction. Meets or exceeds ASTM D226 and D4869. Each roll contains approximately 10 squares (1000 gross sq. ft.) of material and is 54 in. x 223 ft. Tiger-Paw TM Roof Deck Protection by GAF®. 2.07 ROOFING CEMENT A. Asphalt Plastic Roofing Cement meeting the requirements of ASTM D 4586, Type I or II. B. Roof Cement: ASTM D 4586, MatrixTM 203 Plastic Roof Cement. C. Roof Cement: ASTm D 4586, MatrixTM 204 Wet/Dry Roof Cement. 2.08 ROOF ACCESSORIES A. Exterior acrylic rust resistant aerosol roof accessory paint. Each 6 oz can is available in boxes of 6 and in a wide variety of colors to compliment the roof. Shingle-MatchTM Roof Accessory Paint by GAF. 2.09 NAILS COMPOSITE ROOF SYSTEMS 05/19/15 07 31 00-5 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS UKIAH, CA A. Standard round wire, zinc-coated steel or aluminum; 10 to 12 gauge, smooth, barbed or deformed shank, with heads 3/8 inch to 7/16 inch in diameter. Length must be sufficient to penetrate into solid wood at least% inch or through plywood or oriented strand board by at least 1/8 inch. 2.10 METAL FLASHING A. 24 gauge hot-dip galvanized steel sheet, complying with ASTM A 653/A 653M, G90/Z275. B. 16-oz/sq ft copper sheet, complying with ASTM B 370. C. 0.032-inch aluminum sheet, complying with ASTM B 209. 2.11 ATTIC VENTILATION A. Soffit & Gable End Intake Vents: Existing to remain, confirm venting per Drawings. B. Mechanical Exhaust Vents: Existing to remain, confirm operation and properly flash and re-install as needed after installation of new roof system. PART 3. EXECUTION 3.01 EXAMINATION A. Do not begin installation until the roof deck has been properly prepared. B. If roof deck preparation is the responsibility of another installer, notify the architect or building owner of unsatisfactory preparation before proceeding. 3.02 PREPARATION A. Remove all existing roofing down to the roof deck. B. Verify that the deck is dry, sound, clean and smooth. It shall be free of any depressions, waves, and projections. Cover with sheet metal, all holes over 1 inch in diameter, cracks over 1/2 inch in width, loose knots and excessively resinous areas. C. Replace damaged deck with new materials. D. Clean deck surfaces thoroughly prior to installation of eaves protection membrane and underlayment. COMPOSITE ROOF SYSTEMS 05/19/15 07 31 00-6 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS UKIAH, CA 3.03 INSTALLATION OF UNDERLAYMENTS A. General: Install using methods recommended by GAF, in accordance with local building codes. When local codes and application instructions are in conflict, the more stringent requirements shall take precedence. B. Eaves: Install eave edge metal flashing tight with fascia boards; lap joints 2 inches and seal with plaster cement or high quality urethane sealant; nail at the top of the flange. C. Valleys: Install leak barrier membrane at least 36 inches wide and centered on the valley. Lap ends 6 inches and seal. Where valleys are indicated to be "open valleys", install metal flashing over GAF leak barrier before GAF roof deck protection is installed; DO NOT nail through the flashing. Secure the flashing by nailing at 18" on center just beyond the edge of flashing so that the nail heads hold down the edge. D. Hips and Ridges: Install GAF leak barrier along entire lengths. E. Roof Deck: 1. Install one layer of GAF roof deck protection over the entire area not protected by GAF leak barrier at the eaves and valley. Install sheets horizontally so water sheds and nail in place. 2. On roofs sloped at more than 4 in 12, lap horizontal edges at least 2 inches and at leave 2 inches over eaves protection membrane. 3. On roofs sloped between 2 in 12 and 4 in 12, lap horizontal edges at least 19 inches and at least 19 inches over eaves protection membrane. 4. Lap ends at least 4 inches. Stagger end laps of each layer at least 36 inches. 5. Lap GAF roof deck protection over GAF leak barrier in valley at least 6 inches. F. Penetrations: 1. Vent pipes: Install a 24 inch square piece of eaves protection membrane lapping over roof deck underlayment; seal tightly to pipe. 2. Skylights and roof hatches: Install eaves protection membrane from under the built- in counterflashing and 12 inches on to the roof surface lapping over roof deck underlayment. 3. Rake edges: Install metal edge flashing over eaves protection membrane and roof deck underlayment; set tight to rake boards; lap joints at least 2 inches and seal with plastic cement; secure with nails. 3.04 INSTALLATION OF SHINGLES A. General: 1. Install in accordance with GAF's instructions and local building codes. When local codes and application instructions are in conflict, the more stringent requirements shall take precedence. Refer to application instructions for the selected starter strip COMPOSITE ROOF SYSTEMS 05/19/15 07 31 00-7 GRACE HUDSON MUSEUM — ROOF REPLACEMENT & REPAIRS UKIAH, CA shingles. 2. Minimize breakage of shingles by avoiding dropping bundles on edge, by separating shingles carefully (not by "breaking" over ridge or bundles), and by taking extra precautions in temperatures below 40 degrees F (4 degrees C). 3. Handle carefully in hot weather to avoid scuffing the surfacing, or damaging the shingle edges. B. Placement and Nailing: 1. Begin with the starter strip, trim shingles so that the "nest" within the shingle located beneath it. This procedure will yield a first course that is typically 3" to 4" rather than a fully exposed shingle. 2. For maximum wind resistance along rakes, install any GAF starter strip containing sealant or cement shingles to underlayment and each other in a 4" width of asphalt plastic roof cement. 3. Laterally, offset the new shingles from the existing keyways, to avoid waves or depressions caused by excessive dips in the roofing materials. 4. Using the bottom of the tab on existing shingles, align subsequent courses. 5. *Note: DO NOT install standard sized shingles (5" exposure) over metric (5 5/8" exposure) shingles, as it will overexpose the shingles and reveal the nails. Use standard alignment methods to assure proper shingle placement. 6. Secure with 4, 5 or 6 nails per shingle per GAF's instructions or local codes. 7. Placement of nails varies based on the type of shingle specified. Consult the application instructions for the specified shingle for details. 8. Nails must be driven flush with the shingle surface. Do not overdrive or under drive the nails. 9. Shingle offset varies based on the type of shingle specified. Consult the application instructions for the specified shingle for details. E. Valleys: Install using the "open valley" method: 1. Snap diverging chalk lines on the metal flashing, starting at 3" each side of top of valley, spreading 1/8" per foot to the eaves. 2. Run shingles to chalk line. 3. Trim last shingle in each course to match the chalk line; do not trim shingles to less than 12" wide. 4. Apply a 2" wide strip of plastic cement under ends of shingles, sealing them to metal flashing. F. Penetrations: All penetrations are to be flashed according the GAF, ARMA, and NRCA application instructions and construction details. E. Skylights and Roof Hatches: Skylight and roof hatches shall be installed with pre- fabricated metal flashings specifically designed for the application of the unit. COMPOSITE ROOF SYSTEMS 05/19/15 07 31 00-8 GRACE HUDSON MUSEUM - ROOF REPLACEMENT & REPAIRS UKIAH, CA 3.06 PROTECTION A. Protect installed products from foot traffic until completion of the project. B. Any roof areas that are not completed by the end of the workday are to be protected from moisture and contaminants. ***END OF SECTION*** COMPOSITE ROOF SYSTEMS 05/19/15 07 31 00-9 Page 1 of CONTRACTOR LOG-IN SHEET City of Ukiah Mandatory Pre-bid Conference: 11 a.m.,June 7,2016 Spec. 16- 3 Grace Hudson Museum f Replacement Company: E-PAr2,.‘,1C 2a-csi. 146 Here as Prime Contractor or Sub-contractor? Representative: OA —50/t,OD Phone#: E-mail address: IP C t Company: 240A Here as Prime Contractor or Sub-contractor? ®• Representative: /7:0.4.4 (re' Phone#: E-mail address:44A ® ' i' 40/2 Company: L Atee/"n. �j �� Here as Prime Contractor or Sub-contractor? gat Representative: 511-01- 3-EPhone#: a3- E-mail -mail address: Aue e1i ° j Page Zof 7i CONTRACTOR LOG-IN SHEET City of Ukiah Mandatory Pre-bid Conference: 11 a.m.,June 7,2016 Spec. 16-03 Grace Hudson Museum Roof Replacement Company: 41' itt:5 c 5a4,04 600-9/ 070 Here as Prime Contractor or Sub-contractor? Representative: koi':',21(.4400 440Am/ea Phone#: E-mail address: AiA 64 1 Company: Here as Prime Contractor or Sub-c ntractor? `° a Representative: LOvi,rvk er. (1) Phone#: ' E-mail address: rardoiei ,At, n Company: Here as Prime Contractor or Sub-contractor? Representative: Phone#: E-mail . : i ress: • ^,gyp • 4 ., raf ,/• rr :'"."•:::". If .11,1,1,1.1„,,, rt• i o fr "' /1' ,jpa�h«'oatiakiildU'4 W�SVw," � ° +�M' n'•"t•'!!,'..:)•'!'''M c� ^"'�� ,,, :,«. , • u. IjII v ,II r" r... a , �,.. L. • '".� • • . d� ,�' ,� ,�„�^J.ILJJ4�,: dim '. '. ,/r! d de�rl° w �wfl ^i,.;l p I,f,�'li:.�ryµ'ug;' f ^ ��, ” '� w,: '� v l • • • °� e. , � T.,vry gal^„ ,d' ' 0 • It..,,., 4 • • I • ! ,[ �.)r7.' 1. [ ll::'.r .,I, 1 \�/`\ , ` L,-;•:73 , ..,-. • 6 w p«», • gyp,,,i.w,wNu I I ,;,7'' ,f H.Fri,-4,.:,it ill K.,,fr,rwA:r(-,,,,....) rvoo6H ,17,-1.IH V77,'7V1,14^-.1^7.T7) 1 j y 7, jol i / , ", 1 , 1 1-rtr'' MAP I c,„r,„,77"-- 777 1 ' I ^,,) ' , r "' '''''''''''''''''''''.g, 1 i',,,,''f,';',',..'',,,,.'..,7,,T'e::','•1::',,,,,i,,,:i:',,"'',,,,,,t, pal, I x FY / ‘` / s>,(//' 7'tlf,9 N/^/7/7' ,7 ,,, , „// .'^ ',7 /'/, 7777/^^/ /,,,k1(((21:H^/( ^7)77'' 7 7 __ 7 ( 7/ ,44J',47f."1?),:e”: " ' '• 1 „''''''"', -_-1.:'''''''—$..7, -e,/, r l',.,,''l' ,„,,,„, ,,,i.,„II ,i. , ,.;., „ I , ,, , \•, `,,',,,7 / Ii zt11,'''',z, _ ' ' '` • , / oa" / ''.. $- ) ,,,,,., ,--;''";—( ''''''— ,..,,r''." g) ''';;4''',‘,L., ..,c ',. 7^''' Illf7,77'i,.'';,7 777'7'7' I , , ,. I , J ' / // ''' r''' , 74: , / ,,,,,, Kc,,,,,,,,,,,,,f 5 Ir„,,Lt I — 55 1' "-'""S ,,;',.'''',',''',:„ ,,,,, 0,1; 11,e,:l (1.,,) ,,, I',,' , ' 1 i'ill'71 i IL II f('-'. ,f ,,, , , f' ' i , ,friLi,...,..'2dL.....,-... II' ''''''''--1. '"'`'.i:')---- -7----- ,,,„4,._ 5,` 1 1J1.-1 /,,,),1,'2....,_1''''.,_..._.,„„ / ,,,I,L,,„,( ,,,,,,, ../ ''''' `:')-,',,',,,','...',',',','°',,;, ,.,,,,,,,, , ..., ... -41 ..., II * 4,', '1,----,1 ------,(1-...)w`,,),''.--- - -11f(5,'- ---7---------=' 11"1-.; i l''''''''ir,;',f 41'' t''''[. , 4 1 OD (.,, (,) ..,.....J__._. ,•-v (,5-',) 1 148 , • • / ' - ,• ,, ', 1 , /, ,, ;if k.i'''4 1,,•',;,,,p,r,,Y(,'",'''') / - 1' I ---- ' i.,c I 'I"t , :,, ..,,,,/7.— , 1 , , , I I i , I 4I'"ItI,111'I , •-•,2,', .: E.g.,f?....=;. I ,,,,, / /„( ,,<'..,•,/.<•,,-,^\!,;,,•'''.... -uJ ''2,21— —1".' 22.1— 1 '2'','" r'"' '22--—",-,' - 1 ,,,;II 2 , , ,. , -2 2, (.,;.?3 / 1(7'), 1 r:1 - .,,. II (-1)— (#.4.) ; ,/iF,,,,,""I""'"' /, N --&I-- , ,,,,-..,,,,.. '' ': 'H ,, ',1 1 H .1'''''.•I''(111 ''''',;.`..,' L.•.,4,,„ ,•,„.4.4',44..'44,3„, 1 4.;5 A ,1 I , \ h ,•4,1 • 1 1.4.,:.'•''./•,,`,.., r;[•4--.4.- ,,,r1, /,--,;,,,,,,-, ,i,----1 ,I I ,1 -, -.,--- ' I I , -„,/1. 1 ' / '''' ,,:,,, /‘ (,,:..' '' ./1 I ,,.1 , I (, , , ;'-D'A (.',-1)/'''' 1.• ,,1 ,,1 1 1 '' , -,-, .,' , 1,, 1 i ' - I (/''° ,,' I ',1' . I ,,,, .(44.,'",)..„ ,•\,,,,I0I.,''.,,^",-J.,.,:;t,.,,F;'„..,.„_ 4 , , ,.'A, .1,4•„..,•••••...:44.:4.4.4.4.--4t...- _.:,.'..„„J_—..,-,_...- 1 (;, _.--- , , .'..' - ,k,„,,,,, ,,,,„_r,,0,,,,,,,, 04,4 E.El 4 1985 141 4(01'(I 4441111 4 11p1-1, 1e(...,,z,,,,i,,,1 ,,,,,,,T,'.... It, II (/°1) 00000,00,0•0000,0;01, >!' . < 0° I / , r""d• ) (;I) // 41' 1Z 1,11 vv1111 V V un Imd ��t '� ` Ii?P�"Y rreY"n! r7fn a>f" 1' '''l p �.✓�, ' A a r M �a o. -- -r. aUI "fLU i r1I ` a � 1,'1,,,/,-;,,– I � �� i i I � —� 1 . , 9 I _ as 11 �f C { I I \ g I y_ �FiP" Cr,,.) / Ib I',, I 1 \()4-"-.� ,rw U OD r�erau,- a I 4 r6 Z ,L .., ,,I'''''i 4.t I I t I �" � ..... r�•„, °Y� T,c ,e_ ,11.,'Oanr r t u S I p _ 4ry'• C . rzNw NMfi , 1 fit tttz I — no✓�✓H,,, r,�� m�w� f'4rn ra m ,' I 1 I v n m AG#P 1 - —sw a r r ✓ /=is -,Pn �,:d,� ` bai 1 I IIII „ I /, ,,PV talus>ubIY.6W17L0I'. i1 Y I C t,)rit.TJ'nk 1i _..._. A ' C Tgr„ .„4,,,,,,,,,,,,.„4,,,,,,,,,.„4,,,,,,,,,,,,,,,,,, o n vp,+mif ff '''''-''''''r'-'-'- 1 „14✓f' Gcf .f Il ” I.�Gfi,; i1 ,', p" -,''''';,,,,,,;•,'";;,--', a v r�rt 7i r r ,•••,..,••-• - l ,,,.',';',',,,,,,,,,,');p;,;',,� 7 ,. P r- , r �r ,PMP. s (�1, i ,i_4,..475,.. { f'+f6y�"`1�l' 4 LLA SHFr'P rn ,JE rpta e �,d ✓,4 Wi1sulv4, {r4 .. - "'i-nz'� 9 U i �m'A (r,'by�.,rr / l r nwww.��.�,wa,uw.uv.;r1..:N �.amum,:zoam // ' ,# 1 ,. As ILII ,'> (I) '' iU L - Y' (,1*wee 5 ( , rt PB i C1D n C g ' r, mo u 7Q AGI Z ," " ni C)z ..," rI (/2 q 4/I:, , ▪ k"SC4 i V 9/) FM C S rt ._c nar�.r,.., .� .,.,,.�:uxi.,.,,y Lsa ,rwwnar.l. .rr✓,.amu m �J(fi ♦n� 4� w ®, t SMI ,'' i Sl a os% f ! we W".v1Ll rxir,+.data -r _ / ''''', '''''''''""" '''' (7 I I �. x®� n mmmunm mrx.nwxwwm - i 0 n 1 nhr.V xu' . i r :_:, / / 9 I 11 ��aa v `) 3 e1� `<k GY4 k¢n.?'�I4,1� Z,.� {' to _ I I ''tea %t r �- i.4, " y I{ ". i i3 a, ,9 / / -,', d �4 w � � VVV / Ko �.I. 0/ // r , , A. INItANIN IM wn. rwwwvwvxur "` ,n�! Y.A U d \„W� �' `ryaA 4' , ,, i F qEB 'I9fl& ,/ .._ -- ..._ "(yy >wr r'''' . „ w,r.r air ox a„rn sir n r �e / 4�- ,,,----,--„,'r„''',-;`,',,'/`,,Ai",`',',,,'''''''''''' ''r''I'''''I''),'''';':',,-','''''',-,;',..;',-;,A-,-'',,', '!" ''''En,,r•,-, (' ' '.- ('',,."'',',. ''','. '1, ' 1' I,1'4i'^;.„,',,,''',11,,,,, r:4 <. / , ''1'° I .1 i„„, - , l' „,,, , ,,,,,'' ',',„..1:.:,,t,',,,,2 ,;;.,,,,„,,,, 1..,J‘,.1 I 4,.,,,,,,, ” R5 i 4,7.',,, ...,(..A) (T--) -,- , ''-'' .''1, ',,:',,,[,-Lz'zI,,',,,,'„'„,,I,,,,,.,,,I.,,,,,..., ----1,,,,,,,„;,,,„,,,,;---,.,,,,,,,, ',,,. -c-,',-',,,-,r.--1.----------------------------- ---- a .4,-, .'',1,,,1 h [' A') rrell'I)g4i'1%;,''''''''''''''' I I ,' ,' 0,•',,, ),,, /, ''''' SIFINE'l" F— --''' ,,,i.,1 (,,,,,,;::,,,,,) ,,,4,'-''''''Q":.,,,•:',:',,,,,,,,,,I, ; . .__ / =R - 44 . tr, I - (,/-d ' .,-, -, , , - ---------4,-----',--------- , \ „, r, tr. -n- n —7-- \ . , 4: a .... ..., ” \ , , . ' g ,/HE) 7 '"', ''© , P.Z•1''''.,:''''''' ' /%V , 1 ' 4 (4 S 44 I c.,''''•-. ''T' ''1 17.;J:rgiki*ZikWill'.14 //, . ,..,N., . '' . ,.. .-„, ,,,,,,,„,,,,,,,,, II ..,‘i ,,.``` a T I ,—rr - , g -,„ 74514 '41' N1 44441744 ..'-',"', ea-r-,,,,, , 1,/,1,9'.I /445454 4S 414(4 74(44 44 44(I I , --,---- I /'••. 311,,..3...,,i''''5,--.- . 1,,..."';'''',,,`, SIIII,T , rtwdz,,,,,,,, r°1'd'''' A '8 \ , 1771 ‘7`<'47.:71.411111; 1 ',1 .. ,', , 11,v1 4.',..,/ ''''''"' (0',0- \ 1400,0_A, 41 11 Al *7l ' ' , , I ,r`,,, 1400„, 0-/,)00 0 4, , ........____. / 4 ' ° '1;;`".,",:'171•11.,a11-',T,1 11 ...., . ) .) ,1,,,, / ' , ,,c, ,n,,,,v4, yk.,,,,46 7 ,, 7,, ' ' G:70), I[ 11 , 4221414 , r0,00,,0,'0 004, .--- 00,4,40,0-00,0 /(°00 /'' - .„.,00' ' 4,00,, ,,,,,0, /: 0(,''''''' c:'''''°"- :4e,,2.. 1,1 „, ,,,, ,„ , 1. ._. .---„„---- "--S,,, , , ,., ,1,- - '11 2., "--"A \\‘'/ ' -rr, 44 0 wl '' ' ' —„,..4 7'777;S::',.1 \/^,./%77 r., , ' ',-'4 l'.i' 1 Y.-id'Zuf.7 ',74t4,",\4,1 ' '',. ' 4 ,, I/1 , 44 4, 4., 771; ''' ,T4 ,/7 /,''''717 'Q''7 7`'''l 11716''7 74' , , (r" \ V1.,' ;;147;14. ,71 ' 6,6,6,6 : 17 II N, H II 6 66.... "- "-1-1- - I '1 '''''''',','''' 1, ..,!.. I '„.„,„,,,,..,4,,,„, „„, , 04 „ 0004.0'00,. , , 000 0'0„,00,40,404 / 0 , .-'1'4-0.'''''110'-:' III,-- '''''''''' :;00 0 II 4000 , ,,/ 00'00-''' 00°1 00' ',0'0','„,0'''',0°10'0', ..-0 - 0 , -00400,4-%/, 1 0 ,,.:00 , 1, _, - P.,,,,,',,',^,''''''''''''' 'rr''",:"IWIL',..,'`'''Rt''''' ---.--. ' 1, ,1',,`''r,.'1 ,UL ft,0,iqf1r„;,,,4 'a'' f '4 't4 ,66.. . 1604)‘‘.• I 'f', ' ,„ •,...,,..-66 r AI 6 66,lt ,,,,,,,, t t '6P'I''" - '..11''' t111,,r)-1,4",I, 6,'),„).'4(717'7,77-7-; ''1- r rri r rr r ry r r r ,vz ,r,.. xir r, r ;r„ �,il.� o� iir. „� „ „,..„,,,,„,,,,01,./, r, ,,,,,i r r r �. rr r r ,. +v r r.. m.. r� r. I r �. � r r r r r,,,,r... .r r. a I. r y r,, .1r,r...,z..oi rni r.. r. ,, ,., .I r... r r... ., I rr,, r,: -. r, r, urr,. rr y �„ I.sll .r /l.w'w !� ,,.l....,.,, „^� 1..., ,. w, r �1 r: ., r ,. /r/Ir/9/,r,r/ ✓ :1''''/7''' //, ,,,,,.,..r,, r r/r ,JJ.'e.. Pr �l, .,, J.., �.. 7,..1 r''r7"r 7,'„ rJr az.,,,, c /'. r...,r ./,, ../ Jlr�,,..1/rrr9i tai%. rrr” .;. !rf rr r<„ rrwgl9l ,1. �NIiG/jU/%ili /%/ �//„///� ,I; r ,ll�n�ri”✓�1'? �Yi)��"�li`%�,/� ,z,,l/; J,i„ ,✓//"r'l /,rte' r r rMl1l r�j�1J'�7 '�+” a� r71�„� ,��l,Iw r mta n1'7;;;;;:',12'''':;:'1:::: a axmev r�kuni w7rx ,t w.w n%W: :."'",:,:",7,,,'" a r7rc, ,�,� = '� �c.� //// i r�5/ r„ w wsv�u app //l r nra rvw ua r / ✓ri I/ r hz ar rol s r, ,..'''42:4'''''''71417'4"'4' rea'en a ,..,,,u" '...-.p,- / r +�- J,i brp,4 Yb % 5 �'¢ 6 %SY" "LL�"' aur - ra a �' x° --'..'-,,).-1":1 ;; "a. k.eb M+d41 ' m rorzu41srNUMlwpadua ,as xna 'S� w ''''''';'!41- .d4 lEC-d5' ra r rol.am p4!mro s �++ur rxa a 4 K '8 lu ag r ..w..w a "'✓nraa wY+ o-a Jr : (.7 tl L�WA4HEk 5'''''''''''' GH 6 tl6t uS ''''''''.1('-'- v �J _ rum+ ry I6 nrmrr s JEGVLE tl1i a a '' ,.r«rY' ✓"i a '' T, ' `W 6epp {/R Tin'1'''''''' a tau.L\4y ��(. q Rm A P IA£ ee U 1 14'''' '' xa a o.+on :;.'01:1;g1''''',,'7:q ➢ t;011.+77, t �" � �.'_.� 4 ; .may Pa✓. \; i6u f 4K fa t ' "Y^�. a rv+ A i£tl 3 Y ` , .1,,•,,.., ,,,,,,,,, ,:•,,_!„,,,,,,, ;'� w•d 9 ,.°�'xY+o aa�tl � w voil )� ��� "� w tln xwrluu *TrmewnFle,�,tl /���/ f1 Al Ng/n�m`JLHEGU4E ,,...0, 56-0001-5 '"AYs 0 J V/ Y' �.. _..___ _... _ (q. GDunuit_ok a (; �darr>u'I / ""' 1 Ir "`6"!l .�� m, w,p �, W a l_ t a 1 .M ,aE tlae w,,« m., n,,,,,r ,. • / t t t ,.w '• ,"° )-� 1 yi k t r.1 �'1p,'� r[e�}I ii7.,..7,S`,..°- 1 l �(II ;.,?:;:.'..1:1';;;-" ^ . m, I kw ,L .I"I - nM d PLAFf VtE43 Gf GDNG WALLS y u,x�n �Q pp PEGS {ur ��' I�'@r''''' hA�l ,� mei n�.uw c�rrno-uw. e.aarwaxw �.� , s � ... 1,;.,,,,,..1,,...*� a n� M,,�,�ona n,.� r xa tl �. s Art PFAMING CLE Vo 42 0 va wt g xWs::::i-''' _4 as �:L�W lF✓t'¢: wv A a °:rc+,= ^ ° K� e"1"�- '''';:f; '''''i ft;l'''' nen fe // uaG',"1,::-.'''':::,:'''41 I54CtLAV001'''' R9MPDw IUG LI,P SPAG N6 n k.„�,— _ .._ I _.._ � DA0. /y"�STEPPEO ''''..,-r''''. 00 0 ' *SS** <la, `k1 Y ING AIS wr1—''''''''''''''''''''''''''''''''!' w maw r fi K N I nr mw I k • I' M1 e SRR UPSa 6 'n r�y/Sp y ,, 1; � � r,vuv.mmk a a� u-r 'o,.. �o 1�+�1 m.. � I � I � k ✓ �p bd�� 7 i � = t o a c. e '�iN re C,. w ImI II �x .._. 0,M.' Si to 1� ''''''''141'1''4''''t'''''' H f. nwxR '''''''''H-L.,,-tl � ji'l wd q wvo n no- ., rr ' r ,i.` ,� �x t a � ANoaa µ' t MU cq,6 G n..�i-0:. a ,( J .1 cEt.NG FPYG. IE VOWN 5. -4/4 2PNING �EINFOFLINp .. 1. r �r16.„.''''''„',',„7,..',:,.,''',,,'''..:,,,7,,,:';,,,,.. e eEur x,p• � �� I`" n,E,n�nn .,,,�n,e Wa/tiaw, ��� a � aeaal1,1!'"''''''''''wnu.�^a _..._... % c¢ue ,1--,-,,,,, s uo wa-..Fo-w Nv ��',.�w , ^X'„iGG DAA ,4 Flu ...�4k uun- F�m '" If/ " R uV-1 • Y»W1 eF dY !„,,,,„. , ' "' 1 —'-9 1,4 { �1 I'm,: ip rroV 1...._—,,, , 42,,, , , rc , w1' I _ ,�n> muw ,,,,..,„„,„..,... uri; 1 7n'�"X �"`�' �� , If;( l' / ., ,„,...._ NF :ELLLWNI4U TIE pDuN perm..EV7e7Ib '' • FOUNPA4o ' He nx4aten.. aii%f���rvr,:::' :,gV:Y p/ illiflln rr ,// �ur i:lr zlJ/t.rw/, �i1 u ✓r;�r�/ lu ��„! , U,,s , hrrcvhrwhy� ���R � � m�rdrrrr!lGrrGt;�nfs,�/ �tiirver// rNYd;fi//1�/#/jc�Alli/nG/„ �,,¢,lr ,r,, ,, „ % r� �wA � 9pJwer (l/G�rr�` f l/M 1 1 ( / r z,\ 2 Z L (° ' r44 VU V1V .. V VD, CI,t 0:t. 4 , 4.', , v [1‘ '''' c 5 ''l g ? ;•=4,2 ,. 4 , I 1 I _ I ,-14Th I kitl. , , I / f ..Al "' Sill ti I q .a_ . U te n•, -- , ��'�� ;.,..11 t 0a m „" r .f ' ,r,,''''''''''''''''''''M a i A A gym" r _ �� — W a 1 4.1`" 1 5 �L — _ ",,, m�ulu '. i"r-r ,'.1 Eia. a n�a ar.a,hrN"ro .F.e s i r S1lH P'1' r c? irI ,,, " 1, ,, 1'I0}-1. ow III 1. fi , ' I I I IL 1 i ) , 4'''). 0.....,i7, ! .i.,..-L.......it... -,,,, I ,,, , --- _._, ' '„. . .A I 'I ,I , ,I - III g4 ' (2,,I,----1---- (:).-!'--- C)-!'!-- ,•* 2,, (......_-."' .0Kx,fI )„,01 e,,QC0C.1 44 Id„ 000, dr H 1 1 1 ) ' 1 1 '''' q'') (If , 0 ' (1>' 0' 0 4 (1)--fr C.) 1 („---) ET),,,,,,,„„ r)t"O'rE.q,„ \---"' 1.0_;) ,,,,' ! . ' I ' , '-‘..„,, , c'F, ,,,,, i ,, ,, , q.... 4.:. "Y , 1 °" ,h 1 ,% , cF,,,,) .,,, 1, , fi , . , ., '''', Ir , ,,I I,,; ' !','I'!:._ ]'!""-"Il „„L,L, '''-iP-,,,-,T.....III-')- ,>,,,,,,,,, -.-LI,' I ' 'I!' 1 ,1 1,1 , .1? ... ...1: , L. 1, ' I 1 1, [ ,...,!,LI.,,LL.,,',,,,,,,, p 1,. H1,4''''' ' i'' , ' , : . , ' ' ,' ,, , 1,1' : ',,,,-,'",---". ' '' I''''"-'''' ' : ;I":„:II;;;I:',I'Il',II:II'I ! II 1! , ' 1 1' I'-1,11 ' ! 1 , I r r LI , ; ,,, -' ' ' ' - ., , ' , 'I! I ! ' I I P ' ' ' , ' '''''''''I 11 I 1 1, 1 . . 1 1 1 1 ''', 1 lil f 1 1 I S11E:ET 1 , I : I ::, ',I I' I , I: 1 ! I I : I: 11 I 1 I , ! Hjj , 1 II 1 , : ' 1. ......„ 1::::: --. (:: , _,..),..rgol,r,,,,,..1.,,Ir 5,...,bia.,L,L,...,,Er./.4,11:,,,c,E.,[..e„vtfh,:,,r•I () ,,.00r-i 115 `',,I,1 1,01,01,5-rr7,4,111,',16,,, •''L.r,,.,,h,,,'1"1(1/'1 '''' ' N11,1,10,1$ li .'" . { I I W 1 o..,4 r• , 4 C,4',.) () 0 (,)--." (,) cip, (----,,re,,,....LI,LH (),JVP10, 4.. 7 ,,..) (:)' 4' 41 ,1 I 441 4,.., . , i > 1 , - , gl \'',' . () ,) / () C4 o'41IOF C,Ix, Il 'II4 4,1 [ I ' 1 4 4 ,, 1 4 I , I I,,1 ( I _ I , i I , X .(xi ' 0 0 ,yre.j,"?g r I,111.0 1 ),`",iri HOI, _, ---- -— . , 1 I [ 1 , ... 1, r '' 1 t 1 1 J , ' I ''''''''''''' ' 1 I '1 ' I ' 1 I ' I„ ,•,•)'.),^,-, ,, ,\ • Il)I, '•)I•••••,...)).-Itt*III ' ,III)7 „i" i I I ) I ' (,)1 1 ) ,' 1 ')")..)'''..I)).)),,,, li ="•.): )))" 1 )).) `) / )1 '').1•I '' 1 + • • I I , 1 I z gC:..)4)...t , 1 I I , '••,,,,,';`,))),,),;II.)„, '.)t Se); , t r>' 0 ' 0 - 0 '' 0 4 0 ' 0' , ()._1,..1.....t'f,,, 1p,....,•-rrc,‘,,1 (-_,)'.1,,,),,,r,...,i,„, l'''I)/Yr•Ir›•',,I)) C)9- ...., C= =1 tii,s 4 1 1 ', •T•4 2;,„—„j ill I! ,., C,1-/)---' (:) '''- <0 -- 0 , . f lit 11 1,11, (T) ''"''''" ')..1-' - ()—''''-- ..sioNNponnolgol•WW01,,v..... ' . , . 1: 11 i , , ,1 1 , 1 i I , 1••••9,9-'•••••• j j 9 •I 9 1Ir ( '9 ,' , ', , Z E-: i , ' i L I ,,, _ ,___ - L„ La v.ts,..., ()LA— () — ()---' 761:,,,.,.,f.1," i))..] C.,-- ,(),/,1 ror)r.1 0'I) ..2.... ,,, z-t1 111,, 4 ,. '1 1 , ),(I") ' •i' I ' r I 1,,,,,I,,,,,,,,01^r 9• 1 1 1 ' 1 - 1 ', .1 , _, , 1 . 1 R.:,.4,4 ,-'• ()- 0 ()-1 (7) ' ()- ' (;)- ' (`)-' '';',,f 41•,:,,',?',., Ell) ('—', ..1,,,h I rre .,I, C) O1 R301,1 (. lE.,,E,1 I h,1(., p"'00 H ,•,',"' ) l'f$ 0 1.,i '.. ,Ii:• ', I , 1 1 f „ , ry 1— , , l' (.) 1 ,) : ' : I 1 (''', :K) 1 Ke' --" I i 1 Ii Iii^I/ el...,0 L:2G'iir'[Zi er HP F'J'',,t,J1',1 1(1411,14,01. 05 k I 14 -- - -- - -— _ —-- IV h ,1101 r4,1.444,,0 - 1- IV, I, 444 h Irek He tee,ierieet I I { 12 II 1411111r i " r'l f • iiIr i - - HA IP ,,,, C.?t MI 4:4 i [ c/D, 1— ;.T.. 7. g1. w a-, ,. , „.. ,„..24„,„„,„,...., , , 1[ [ 1 1 i 1 I J. i - 1 I A _ ,Tr I 7 T 41 1 , .F.,4:” 1..., $ ,..,' 1 1 ff / fr. 0,4141-440 1 11 sc./kr-F.1.11i - SHt NE ll G I, ,4,1-fics t 01 > rks ,t ...,t. -kt•,,,,,,,;•.• 141.11,11",, BA or '1 _ , I H 'IOU HI ,rHH 1 1 -' IUUU ' '1. HI ,.,,., -- — .'- (_s•-) ((11.u..0t1r- c-irr, 6,-. . I,'•,'',''',1'7'0,4 ("Illr'' rx1,1Y''i0 (''r2•JIL L'j±'...±111:)11" c'1.-;) 1.‘11.1'/16:";'''ILrI''''1' F'• ') f • • r:4 / ' 7- ' / / ',I'.I 1 / I , / I 1 i V 10 II ..,._. J ±.,:) ,,,1,01,-,: ';11' oq°, .„_„ , i ( /'''''''''''' Itl•• ss'>sss '/ ,, „,,, , ,,_ s\siss:s .,s,\N„s,s„ / s. ,, 1/1.7 ., / .., \ I % \ ,.-?,, / r — > _.__ 1 - , -- (,c, - , . /', /„,,,,,-, , \ ),,,-_,- ,, / /-/ / .... / , / .. .. 7 11 fA''/- j -, U' / 11)1 ) ,,, 0', ^ ,, / Z '. ''- ^(--/ / N - '7 ,'/',/, , '' ",''''T '',, ' ,/ ,1 7 „ —,--i-----.:--—— _ , ,, \ \ i...4414HIr"Art,4,,P FAY[i.-.161 ,q*4 -, 1 \ 1 I 1 SHEF1 ) 11 -' )) I f1F3. ,J),„ .,'d, PROJECT SUMMARY • APN: 902-281-26&27 • Lot Size 169427 sq ft. • Zoning: PF-Public Facility • Building Area. • Existing Building: 8,494 serft. • Second Floor: 2,643 saft House Total.' 11,137 sq/ft. • USC Const,Type: Type V-(N)/Auto Sprinkler • BBC Occupancy Type: • Exhibit Spaces&Meeting Room: (A-3) • Offices&Work Room. (B) m Other Accessory Use • Separation Baum IS.: (none per BBC Table 38) a Exits: (per UBC Table 10-A//B) • Parking Spaces: 26 Regular Handicapped 1 Handicapped Van Accessible • Utilities. a Sewer: City of Ukiah • Water' Cit/of Ukiah Power: City of Ukiah • Fuel: n/a Phone PacBell SHEET INDEX AO Sheet Index Vicinity Map,Project Summary Data Ai Site&Roof Plan A2 Dimensioned Floor Plan WI Schedules A3 Demolition Plan&Accessibility Details A4 Exterior Elevations&Exterior Finish Details A5 Interior Elevations&Finish Details A6 Interior Elevations&Finish Details Alinterior Elevations&Finish Details SI Structural Plans&Building Sections S2 Structural Details Et Electric:810mm°Plan 02 Lighting Plan,Panel Schedule,&Electrical Fixture Schedule E3 Power Plane Single Line Diagram E4 Sound System Rough-in Ml HVAC Plan&Mechanical Equipment Schedule&Notes T/24-I Title 24 Compliance Documentation T/24-2 Title 24 Compliance Documentation Cl Grading&Drainage Plan GRAPHIC SYMBOLS mentessweranuani NEW WALL tessounisettiiinuiiiim WALL WITH SHEAR PLYWOOD .V.IIJA/ZZIZ4 MASONRY OR CONCRETE WALL WALL WITH MASONRY VENEER SOUND ISOLATION WALL/ASSEMBLY, t t EXISTING WALL TO REMAIN. EXISTING WALL TO BE REMOVED, IIIMMSNIMM F.O.S.OR DIMENSIONED FACE OF STUD. 1101116101M10111111 • DIMENSIONED CENTERLINE OF WALL 1111111121811MMIll F.O.F.OR DIMENSIONED FACE OF FINISH HIDDEN LINE OR OVERHEAD. BEAM OR ROOF BREAK ABOVE A WINDOW SYMBOL ' SECTION 1.0 SHEET WHERE DRAWN DOOR ID DETAIL ID. HARDWARE GROUP. SHEET WHERE DRAWN. / ELEVATION ID. KEYNOTE ID, SHEET WHERE DRAWN SHEET WHERE NOTED, DIRECTION LOOKING —DATUM POINT. — GRID LINE I.D. A 0 TITLE 24 MANDITORY MEASURES MECHANICAL NOTES / .0 „ .r f ' �� I. o�e i ti r z ` MECHANICAL EQUIPMENT LIST '� `� \ �� �. I+ r.�rrre ��� „ ®�® `�•`o�. ,%" TirniasHiseAlA �t�� ' �s, �� m V,Z,"PAL. mow I a w 1 l\.. nn,H fs 1 I. c / h. K o ...fF .u.. ,�' 7—�% I i f,KKo r T.N..,. HANDICAPPED PARKING s HrealrCT a owNces: rave u1;:i7 sslr„zo�a— �,1 y e. ;rrr z,,,,,,,40 A I ROOM FINISH SCHEDULE reel g5r(TIT&X ,exhe: v9-OwC l:.+ WXJ1 ._�hTkN[r -. " " s g x AMn' 1 3 .- wuanw reerel M, e f ( , v w,as.w t" m,ro r 7,10=a w"* 'an i f war„ { x b m wnv" .ori rr �� j. DOOR BC1ItIME m, w' ,a , 'r v. 1 ,per rA a� �,�w'„� y, — ,� ,z. — 43gi � ,y, ,� ,.' z {.� co :u e: >a eee:ide, Aa, „. r ' 1 .-7,4„,., ,rsmot ■am, ,� ) 1 L n n .I. 9 r a n / DIMEN5IONED FLOOK FAN na,ciaesFnax eo un,nreaee annynInt�wu4net ,v� >A o �o ''`) ...v U 11 . WOMF MS EL E.FROOM ELEVATIONS C}--�1))> (I r�.' � - ," ,`. '� . - C>� \i STAFF TOILET ELEVATIONS *I 'E�., KNELL T(LIL.F � �� 'r KEY PIAN 1' I I r '" I '..o yam (,> . MEN 'S RESTROOM ELEVATIONS i .I` I qIl —� ST'AFF TOILET KLY PLAN -.,xO I � 1 � . I f s o�� )1 j II l DLMOLITION PLAN OKINKIN6 FOUNTAIN DATE PROJECT 8 OWNERS: ACNItre,' PAGE RIA'E Sun Ra[11,?0 ThFast WeAlA Atthlfed PO Bo,SW RF.VI8E0: GAtldfIm58 RennNaas A 3 433$MAMSI 07/744 CA FAX Tod-33'30 885/0435480 email.3888/8{ype 0X581 , , 4 N EASY LE g N.WEST ��LENATION '-l`J- N ELEV.NEW �r El_LV. -_7„iC: // v T .— ,r. ar 7 r .'-- a- r..... ar - ..-gym 1 -. FAST ELF V.-NEW ,-.<4i,-.<4i).,.TWF5-E ELEV.-NEW „.• p 1 I ,L, H I„ =.I l� 60.U= ��.( - ' ' yIII� ( l x� -.. ���A /.gym.: ,.n®o, d �o����� r t J,° n �r,. �14 / �, ,� , ,. v., , "N IIJI/ „,3 4 .x� i , -/ .-_, �Exrr rxz�wrsN C�-lP i ti-, --,. —.__. _..__. . —;-- :ea,.rh1„ro — 4 -A.�.—,.._., .� _ aicAl.RaKF cra�rfr vr.�, /"T. •YN�A� Envc GrJcaiT� 4 / fir i �r as i r " ea t r 1 _ � 2 m � } r - _trz _._-____/-7\-----.'------ '---,'r. , --- ft _ I lh . -1 -:I-I--II--I.-.I!I:::__ iI l- -I'------ -- // I\'‘ I I - ,,,,t't ,-,-------r-g Ip,_ -,II'"';'"IIIII'III'II'--II"II'Ir'--''''-'--F----II---'7e'II-I-'-sIsI—II'f:-!---- II'',. ! '/' \!•, ,/''/ '-',III'!„,!'!",'"IIIr,I'I':IITI:7,-,I'ttt-TIII:!----:-,-----------,-:-11 . :7"-;'-'7'''t----!::,-,IIII7'I'''!:-.; ' '' Ii-•";-."-!",!III-t-17! FI,I42''"-, ' . ,7::::_::L,-:'I . „,-'' i.'''.,::_,•. '_ . ‘'vn L.�rfa M N S51 a vA l ,xn"xN:er�I w.aT�zrN .... )'''''III-II' �, gi �� y e' r.,�-. 1--f– .',n a� f �n i_LcvwrioN o �' .. n, r dG?e 4 EP i p.,l I. I Mf'P.�sr7TI I-r I. \. E, -I 'I' .a fG n. ,er , \F . . e 11 1 41 I lerEZ ni�� '''11I1 6m 11111111'I'1111' 1'I'1 a nTtea 1?,zi'1 C. J"'�feTL ' RFMPMohA&GA'O'''' n JxARumCa¢yHA IT,FR F 1 41'40, dIw a4 HNPsGG ,,40tM� fii/744ak2(",AK>n b. , . MAcHB ��+''''''',''f.6',14,''''''`' ', PARE j —. l= 1. 1 .x�.I� \ i � li ,I �rj[ 11 i� il 1ril i� Ali f=-i[__ r i n a 1._ 1! \1 1 �1 U (j� , :-f! ,moi U f>1 IU4.r,0-,[-f,f'TN_4-E'oVr,4 A.E/ATIOI4 :.:HIV,I -E- T�.LCVTT 0 =,x Ut31i'G- 'rJE��r F,'cUA'f�a-1 1G�LW- wa_ - -- .... Rnw .sr Y � i , ' 1 i. 1 ( i.a , ` p .,. 1 (-...:;,-,17,1...'‘f/6E�-,,4- h t a^.-+E Cern L e_ErwEkNLA 6 hl' "D,/-( .ol`y� 0 4•_,'' re"\ 2"n" ' )I74fi x ),...,,,-,-,-/,,., _,,,,,,,,,i " R I ,,. r 0,,„,,,.,,,,,,,,•,,,,,,,,,„„_.,,,,,,,,,,,,,,,,,,,,.,, , ,_.,,,,,,,,,,,,,,,:,,_;-,, _ _v, .vA fi 1 �4,V.44 1�d e/!'/�b.l i/,r4Fk pt.PM eXHi Er.,-.1r'R ( iz,rr'D s.1,--,,,,,F) av,I.e.hf I-o" f -......_z,.1,.,,,.:1,..,7,1_ •F1k Va�-�cra/" ea+ rrrNro aN � dreg r4s' s nv'6dx l ';',4 '!'''� , lit, # " , r k, 0 ; 0,//,'/,'-/, { pR o nog �} �fa�Gi arr of Fw rANo-A.; ,f - � a > U�1I_ k� ililrFf o} mc< c) (,� LEwAdJ " FLFc,,, l 4�_);L VAT,OJv-,-Ft-e.oAl:- A1^ „A ': -1-�P P M. '� � '\l !. wi�s I � I munrnax- I _ M 4 / `- -r,1,1'..,1,../,..,1,-,4',1,°' \ F"V (��aP wFPc; w.,�a�st r,gra - �� y b `�z " _' ,i I�� i' . 1 c w r my { i w U � ,,t V� F 1(i" E .1r f , a 'v:1_,,,,,,,,,,,,, r r Ak air :,;,,,p. ; 1,.,,, _,, r \\ H A..,q �zLAfx (<&yry�'k'7N &'X n,D �.T J �r -p, 19D7Ye NNRlBSXb OWNEW I WT Nk, Pb4k 12n isg ci % ' Pp br ' 4 N. (PA k 444-w l 3 ' bAR I/ r b MRmN AINMM u& ti - -- e re OE 1 1 ,4 f41-1-1/ ',..,,,,' ,4 , Tf , 1.:‹5::<): , t 1 ' m `L oF CEILING FRAMING PLAN ROOF FKAMING PLAN FOUNDATION NI AN SHEAR WALL SCHEDULE ) 'r �I tiA i1Fi 11 PH.n4 3st8 ' ) hY— 1Li /•' . - �'\/ s r , m ="wa«sew4:7me=wa,m,ma63m7 w..rmm 6.0M ,.,. PUILDING Sif.CTIONS on re PR ECI6 owrvens: .41.11171-CT PAGE sroo SSun House s ire lel«,< l{l:V(" VIMuseum P.O.8.60/ S Mdltbn®RonovaUons 7.15:195Tx 1.1=CA05<82 small Qluseaia@Ovclhc n,e(seu , . -\,,‘ "Opp „, Wn.,17,;(4— - -'' 1-1 e_-1 ,,,,,,-T4 ( \ _7,,,,,,:i:;,,/7'- . _. TA L A ,, (.4 b: / / '''.'..0 -_. '''''' ± '' ,. 1.}. -,-,- 4 ‘1. r "-- , ,,,..,„e,,,.. 4. -,n., .,. (n , )ii -'' '4 ' )`' } ] -I- ---fr. -- -- 1[1 \ ''''''' - ,, I 1 4 1-- ri r,, 1 ,,,, - 1 ____4,-__ li -1 ,4„,,,,,, ,t,._I 1 \ tVr,r;re'',. I .)- IikI 1 ()_',,,,,.,,,,,,r''''"--,..,,,7,.-rtr-'-`, 1 - --,- I 1 I ' ' Id 7-i t)r ii:id, 1 1,,?,,,I 1..1,f,10 1 \(' J ,_ 4 , c (-,-) <,-,_,--'---r-t-1-- -,,,,., , 4)-R.- , ,14,,,,,, -,----°-- , E,r 0,1 -P-1.....4':._-ei.L.r....,-2.,,-±r- - -,..7, - 1 ri ' ,--1,-,,,__L-f.E•7.''-- -,-,,, --7,.., ) ':- '''''ti (17) li' _ I _ Y - r _ ,,, ,,,,,ir;;..7.1., ,,,-- { - - r-------i - ir ,.- I +,,-,,‘' 1 - !-',--.,,. ,-,- -I -r-, 1 ,i --_,:_!,„r-c:,;-, ., .,„ kl.p,:4,.„- ( V 1 1-,-,'l'Ir- -- ':,7) i'vi..,--, _ 4,-- TL'-,:L.:,,, L ,-..—— f' — "in'' ' ,',;,;',‘,' ''''''”' '-',''' ,,„„,, 4'''''' -.- /-' .., ' " -\L- -,,,,,,, ., ,___L__i. °., ,_,/.-,,,,,,, - raL,t.,,,,,-- _ t ,..t_ .:-, -•,FO,TeL>t,;°,2_,-,, () ''''''''" 9 O O n FI.FCTRICAI.DEMOPLAN PVOler'a OWNERS' CHITECT: Svn Houae Colla ANIeeAIAAa�Nlxf re ""'"'' Hudson Mumum OAdsifiore6 Renovallone Hopilinel,CAB5449 Uklav,OA Y590A emoU.filSre,nxla@pulllc 4 BSfio ...., LIGHTING FIXTURE SCHEDULE :::‘ / __ •1 EIMIIIMMIE.II: -- 1412;;,r1km7,6of byProgfesaNrsaag I I , I Emigissiii--. _ 1-!EOM! Inli ' 1 issiill El _ _ _ 5 -m-111 El c> [ CVI ..... „c2,4 onnis, „ _Ii_ .. IIIIIME111111 L1-1-1 , - o IIIIEffigipt. Eli 1 , 1 \ , , 11 -"'"'' 'I '. EmEN-....1.mmilEg. m_==.0111111iiiialj=F ' ,, ''( 4/ ,‘i - \\ •-=i 111111111111111jiMinr° - / , - " i , =8 inillibimmik _ /" ,1 _ / • y-- , -( - 1- \ s i / / 1, \ X4r)/ ia 71 1--] ,-- ' '"„, / . . ( . . , L 11111-rar ,, . —>, — . EMI'Sillpill ,...41- - \ 1'r / -/ \ /, „, ,, Ismilutimilkiiiiii ---- , - .0,1111 1 is 111101 . 0 ._ ,. \ .,' ...'' z ., dill mil - .- ,e,°)., ME c , , ,.o PANEL SCHEYJI_ES OAIE , mogcr a OWNERS ARCHITECT Rr,;,.'s‘',0 .,="vgv.s.— NOPOIS iN5ePIP PrchNoct Arittrit'''''' NNW.CA PSWIP 70.7.1 NPI 1,,,,FAX XN ANN WOO CA SWOOP 'pERFORMANCE CERTIFICATE OF COMPLIANCE Part 1 or 3 PERF-d [i;ERFORMANCE CERTIFICATE OF COMPLIANCE Parl 2 or 3 PERF-1 1PERFORMANCE CERTIFICATE OF COMPLIANCE Part 3 orl 3 1 IL/CJ rzoririt/FoRrnecrrox "1,11------- '"111'1"1'11grr=1-11rseAll, r"r1[111411,44 1/121 rrr'rii,rr',1r1%-rer,'1%/1rriirr,11,1.:1',,'',',1r/111 "111'1"1° 11-r"r1'1 11'1111rr •rr,7,,f;',?tio':',',7,7:,.7,.z,'„L...'„,v.,',;'',',";',',:'::,7:,',:',',-:4„,-:,',:,7"..,::;..:::.°,:.,,:„,,,,,'„',n1','„„','Z",;,1„,,,,. [7,7,,, BUILDING_cOMPLIE$ .1 r, //..,. 12a1 9,,L, „,,,,,„ ,_,„, r I III 1111111 (11<0 -I TAILORED LPO SUMMARY and WORKSHEET wart 2 or N IT(ll” 'TAILOR.LPD SUMMARY and WORKSHEE I(Var:2 of 3, LTI IIPILOR,L1 LPL,illannnnence nn.a.,ort„f.,nn.If I e„.1...,Sal„Wall Anna ,Pl i I Ll El Ll LI Pl ri 11 LI 1p, I I LI; ,r,r. ‘/ / 1"" 11' r'/"1 ' 1 r,.,,,,,,I2/11 Yr ,,,/ 1:,,,.., ,,,,,•,,,-,' I 1,111,,,, ,..r /r. '')1 r 11 rr 1 11 1 C /1./ , 1 1'Ir r.,rr''11 I 11 , „r,)1 r'' ' - r r I.//11,,,,, Ii/./ ../311 ,r,,/ r ,,,,,,,‘„ II'1,r,//''' ''/ r'/ '''''1 1 , ,, 1 ,, 7., I ' 1 ' 1 ., I , 1 ',;;;11 I ,'',-.-1,;; ,:, , 1 1 1 1 1 11 1 , J1 1111,r,11.,1,11,1,P11',1P1P'1111'1 11,P1".,,,11PL11,1.,,P,111''':; PI PI 1,1 [P, PPP1 LI LI,..ca FI El Li EJ PI 171 H P I Ll [1 r I t , 11 , I , I , 1[ I 111 I Promas lin.AM ArcM1.1 ''''S'' GAZt:Igsgnlitig:=„ P 0 Bar 697 Floplerr,CA 9.5099 Plkle.Vg',1'0i.718, IV//0-1921 FAX,oaesen n Ir.hrseamogoill,'rot --- ENVELOPE COMPLIANCE SUMMARY Pennrmance ENV-1 (ENVELOPE COMPLIANCE SUMMARY Per omi<,nw ENV //IMO °p' us�imnar.o is of I esveFAces.._ -...-.... _ I L ._.......- ion_ n. = wq, ,,',,, '''-'.1 fs - oe . .. a t ---a, mrZ .."',WE..:n --7, - 1 I ,mrW., I _ rrun esaAx I�.ER1IFICUTE OF COMPLIANCE manre MECR-i [CERTIFICATE OF COMPLIANCE1 [LIGHTING r �r'lana LTO Perlormaiw MECk1.1 COMPLIANCE SUMMARY J m,a A „]ii�ioo n na�,a E'lli lmo s sl c<<mAc'oFlnmo xm ui. ...,.nay ,,,...,I C, 11.„:r., ,.,�„ I ', IL I; lev.„o am„4,,,,,,,,,,,,,,,,,,,,,,,,,,,: ETTC,TrrnDr LEu.i.s ,u.r V_v _ .... f ,.;',,'''''''''..-7'',',...,'"' R .co A„ I p.miaU,Iiip......P.C.:,1?..,L:::..e.,s.y[ —_ VATS' OWNfflS AM;HITCG'T: fl'FI sem aa:°n�n`rfl 1.42919 so AIA Arch fled T ononow o GENERAL NOTES SYMBOL LEGEND ABBREVIATIONS ,,,,„..., ,,,. nnowo- c:D l'[I'' talZ" ;•- =t.., w$, .... ....., utpron,r mv.t rc,,, PROJECT DATA SITE PLAN NOTES \ _ PA.\ ,- PROJECT DESCRIPTION 1 PROJECT DIRECTORY ( alifiezro,z 7 ,4tri DRAWING INGE% own / I E 'E.CE'l rn'o'La=c7g17.1oTA:'" ''.—..-..-' ' ',...,'11 8=:frrg'STE,„PILS .AW.AI, 514, A0.1 /32A.1: F PL * 1 SIT1ROOAN E, WALL LEGEND wren:NN .. SHEET NOTES . I�I r= a,!`,F E-F:oewam.amarurts.Fai', 11■■moi _II. �,s 6 .BL. ill• ■ i I' +O i „�. N,F,==a, rx, €' xx w= �' .f ` «:. ,ate A --__A:\ Itit„,./` ,/ os .x�mn 8 ago w .\\\.8 8, y. 8'''' .,, ,.. asFi:;----\\'\44,7 / " A EE S.o.ED AI, APA -_, O 5<AO„:.LANG^& REFLECTED CEILING PLAN u A2.1 Alllk . All IT i:-°...1.7z.4, ..... . „................................„._ •••••,.. ....... . . ,______ _ -.-=,-.r.zir z-----.1 4.--(LE LF-_ELIIII_E!- Lii__HA__ti-- - � sSOU R m;L0E VATION(ENTRY) J % _)SO THH,W'E0ST ELEVATION (SOUTH-EAST SIM) IHI U \ / � A -)/ ED OTH WEST ELEVATION (NORTH-EAST SIM) wn AA NRro ) A3.1 i w r -- " -='"'""'''''....*° uu !1111 ._-wuvvvwwuv j '� .' / l 00 ° rt�" ra a .R .,., T, Via: ................ 0 FELTINGCONO ION,.6 RAFTER TAIL&GUTTER OSI()FVVWwG FOR GLULNH@ENTRY 09 (()COME SHINGLE ROOF G SAVE s nm tasty © so v* soweem+x �y pow \ o,a��w'°m roamcauwwu+*ert w, wA'xvrtr !Cu t **FOR REFERENCE ONLY** O E SnNG CONDITION,Tx&OUTRIGGER ADDmON(ORIGINAL SIM) 0(t)ELE zATON OF GEULAtn @ ENTRY 0 ) .,,SHINGLE ROOF&FLASHING @ RAKE 1 :47 xrwol raEt: N iiimtl._— =...11wv Ii1I 0' ExfSnNtKnITION,GWVN OUTR UFR@ ADDmON(ORIGINAL SKU iL ,,,, RI c- al wxw „ .91.9Uw**. O EwS5nNtKnITION,GIN OUTRGER@ENTRY ® 'f '-0 A` .' ITEM NO.: „ 13a • I;; MEETING DATE. July 6, 2016 ryryrywww wry Cay of Ukiah AGENDA SUMMARY REPORT SUBJECT: DESIGNATION OF VOTING DELEGATES AND ALTERNATES FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE —OCTOBER 5—7, 2016 Summary: Council to designate a voting delegate and alternate(s)for the 2016 League Annual Conference and authorize the City Clerk to submit the Voting Delegate/Alternate Form on their behalf. Background and Discussion: The League of California Cities 2016 Annual Conference is scheduled for October 5 -7, 2016 in Long Beach (Attachment 1). On Friday, October 7, 12:00 p.m., the League holds its Annual Business meeting where membership considers and takes action on resolutions that establish League policy. The League is requesting the City Council designate a voting delegate and, if desired, up to two voting delegate alternates to participate in this meeting (Attachment 2). Councilmember Mulheren is currently assigned to the League and plans to attend the conference. Staff is requesting Council designate a voting delegate and alternate(s) for the 2016 League Annual Conference, if desired, and authorize the City Clerk to submit the Voting Delegate/Alternate Form (Attachment 3) on their behalf. FISCAL IMPACT: Budgeted New Appropriation Budget Previous Amount in Source of Funds Account Number Amendment Contract or 15-16 FY (Title&No.) Required Purchase Order No. N/A N/A N/A Yes ❑ No ® N/A RECOMMENDED ACTION(S): Designate a votingdelegate, who will represent the City ( ) g g p of Ukiah, and alternate(s) for the 2016 League Annual Conference and authorize the City Clerk to submit the Voting Delegate/Alternate Form (Attachment 3) on their behalf. ALTERNATIVES: Take no action. Citizens advised: N/A Requested by: League of California Cities Contact/Prepared by: Kristine Lawler, City Clerk Coordinated with: Sage Sangiacomo, City Manager Presenter: Kristine Lawler, City Clerk Attachments: 1. Letter from League of California Cities dated June 10, 2016 2. Annual Conference Voting Procedures 3. 2016 Annual Conference Voting Delegate/Alternate Form COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other RECORDS APPROVED: U Agreement: ❑ Resolution: ❑ Ordinance: Note,Please write Agreement No.in upper right corner of agreement when drafted. Approved: .5-- 5. - S/ge Sangi omo, City Manager Attachment 1 OF SACRA.xa➢:-NM,CA.958'Il� �� � � .�.. OF CALI FORN I IA "➢°Q N B➢ 658.8200 F„ a _ � . 1. I. J,.., a NNNNNNNNNNN�IIIIII , JUN 27 2016 ( W ro (I , �aLu t"�,a „.r Council Action Advised by July 31,2016 jj June 10, 2016 TO: Mayors, City Managers and City Clerks RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES League of California Cities Annual Conference •-October 5---7, Long Beach The League's 2016 Annual Conference is scheduled for October 5 ---7 in Long Beach. An important part of the Annual Conference is the Annual Business Meeting(during General Assembly), scheduled for noon on Friday, October 7, at the Long Beach Convention Center. At this meeting, the League membership considers and takes action on resolutions that establish League policy. In order to vote at the Annual Business Meeting, your city council must designate a voting delegate. Your city may also appoint up to two alternate voting delegates,one of whom may vote in the event that the designated voting delegate is unable to serve in that capacity. Please complete the attached Voting Delegate form and return it to the League's office no later than Friday, September 23,2016. This will allow us time to establish voting delegate/alternate records prior to the conference. Please note the following procedures that are intended to ensure the integrity of the voting process at the Annual Business Meeting. • Action by Council Required. Consistent with League bylaws, a city's voting delegate and up to two alternates must be designated by the city council. When completing the attached Voting Delegate form,please attach either a copy of the council resolution that reflects the council action taken, or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone. • Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. To register for the conference,please go to our website: www.cacities.or . In order to cast a vote, at least one voter must be present at the Business Meeting and in possession of the voting delegate card. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the Voting Delegate Desk. This will enable them to receive the special sticker on their name badges that will admit them into the voting area during the Business Meeting. • Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates,but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the Business Meeting,they may not transfer the voting card to another city official. • Seating Protocol during General Assembly. At the Business Meeting,individuals with the voting card will sit in a separate area. Admission to this area will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. If the voting delegate and alternates wish to sit together,they must sign in at the Voting Delegate Desk and obtain the special sticker on their badges. The Voting Delegate Desk, located in the conference registration area of the Long Beach Convention Center,will be open at the following times: Wednesday, October 5, 8:00 a.m. 6:00 p.m.;Thursday, October 6, 7:00 a.m.—4:00 p.m.; and Friday, October 7, 7:30-10:00 a.m. The Voting Delegate Desk will also be open at the Business Meeting on Friday,but will be closed during roll calls and voting. The voting procedures that will be used at the conference are attached to this memo. Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city's voting delegate and alternates. Once again,thank you for completing the voting delegate and alternate form and returning it to the League office by Friday, September 23. If you have questions,please call Kayla Gibson at (916)658-8247. Attachments: • Annual Conference Voting Procedures • Voting Delegate/Alternate Form Attachment 2 Annual Conference Voting Procedures l. One City One Vote. Each member city has a right to cast one vote on matters pertaining to League policy. 2, Designating a City Voting Representative. Prior to the Annual Conference,each city council may designate a voting delegate and up to two alternates;these individuals are identified on the Voting Delegate Form provided to the League Credentials Committee. Registering with the Credentials Committee. The voting delegate,or alternates,may pick up the city's voting card at the Voting Delegate Desk in the conference registration area. Voting delegates and alternates must sign in at the Voting Delegate Desk.Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the Business Meeting. 4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates),and who have picked up their city's voting card by providing a signature to the Credentials Committee at the Voting Delegate Desk,may sign petitions to initiate a resolution. Voting. To cast the city's vote,a city official must have in his or her possession the city's voting card and be registered with the Credentials Committee. The voting card may be transferred freely between the voting delegate and alternates,but may not be transferred to another city official who is neither a voting delegate or alternate. Voting Area at Business Meeting. At the Business Meeting,individuals with a voting card will sit in a designated area. Admission will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. 7. Resolving Disputes. In case of dispute,the Credentials Committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the Business Meeting. Attachment 3 EAG E'4 OF CALI L ORN IA CITY: rill,s1 2016 ANNUAL CONFERENCE VOTING DELEGATE/ALTERNATE FORM Please complete this form and return it to the League office by Friday,September 23,2016. Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates. In order to vote at the Annual Business Meeting(General Assembly),voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative,the Mayor or City Clerk may sign this form,affirming that the designation reflects the action taken by the council. Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business Meeting. Admission to this designated area will be limited to individuals(voting delegates and alternates)who are identified with a special sticker on their conference badge.This sticker can be obtained only at the Voting Delegate Desk. 1.VOTING DELEGATE Name: Title: 2.VOTING DELEGATE-ALTERNATE 3.VOTING DELEGATE-ALTERNATE Name: Name: Title: Title: PLEASE ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES. OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s). Name: E-mail Mayor or City Clerk Phone: (circle one) (signature) Date: Please complete and return by Friday,September 23,2016 League of California Cities FAX: (916) 658-8240 ATTN: Kayla Gibson E-mail: kgibson@cacities.org 1400 K Street,4th Floor (916) 658-8247 Sacramento, CA 95814