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2017-01-18 Packet
CITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 January 18, 2017 6:00 p.m. 5:30 - 5:55 P.M. UKIAH ON ICE SPONSOR RECEPTION IN CIVIC CENTER LOBBY. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS a. Receive Presentation Regarding Ukiah on Ice, the Outdoor Holiday Ice Rink, and Present Event Sponsors with Certificates of Appreciation. b. Receive Presentation on the Blue Zones Project Community Development Process and Determine if the City of Ukiah Would Like to Engage in Researching the Steps Needed to Begin an Application Process. c. Receive Report for January 9-10, 2017, Winter Storm. d. Status Report, Discussion and Possible Action Regarding the Ukiah Valley Sanitation District's Litigation Against the City of Ukiah Related to the Operation of the Sanitary Sewer System. 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Minutes of January 4, 2017, a Regular Meeting. 6. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days(90) the time within which the decision of the City Boards and Agencies may be judicially challenged. 7. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Report of Disbursements for the Month of December. b. Report of Contract with Jones & Mayer in the Amount of $10,355.80, and Approval of Additional Expenditures as Needed Against the Contract. Page 1 of 4 Ukiah City Council Agenda for January 18, 2017, Continued c. Authorize City Manager to Execute Design Services Agreement with Mead & Hunt, Inc. for Runway 15-33 Pavement Rehabilitation and Taxiway Realignment Design in the Amount of $189,993. d. Authorize the Mayor to Sign Letters of Support for California Senate Bill 1 (Beall) and Assembly Bill 1 (Frazier) Regarding Transportation Funding. e. Authorize City Manager to Execute an Engineering Services Agreement with Mead & Hunt, Inc. to Complete Airport Pavement Management Program (APMP) Study with Pavement Classification Number (PCN Calculation) in the Amount of$48,418. f. Adoption of Resolution Authorizing the City of Ukiah Council to Submit an Application to the California State Department of Housing and Community Development for Funding Under the Home Investment Partnerships Program; and if Selected, to Execute a Standard Agreement, Any Amendments Thereto, and Any Related Documents Necessary to Participate in the Home Investment Partnerships Program; Approval of Corresponding Budget Amendments if Awarded the Grant. g. Consider Approval of a Revised Mendocino County Youth Project (MCYP) Joint Powers Agreement and Authorize the City Manager to Negotiate and Execute the Joint Powers Agreement if Appropriate. h. Award the Purchase of Two Police Vehicles: One (1) Ford Utility Police Interceptor from Ukiah Ford in the Amount of $40,199.61, and One (1) Dodge Charger Pursuit Vehicle from Elk Grove Auto Group in the Amount of$30,989.86. i. Adoption of Resolution Authorizing the City Manager to Act as the Authorized Representative for a State Water Resources Control Board Grant in Coordination with the Russian River Watershed Association. 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10)minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 9. COUNCIL REPORTS 10. CITY MANAGER/CITY CLERK REPORTS 11. PUBLIC HEARINGS (6:15 PM) a. Discussion and Direction on Proposed Marijuana Dispensary Ordinance and Negative Declaration; and if Appropriate, Consider Introduction of Ordinance by Title Only. 12. UNFINISHED BUSINESS a. Consideration of Funding to the Economic Development Financing Corporation (EDFC) for Fiscal Year 2016-17. b. Adoption of Resolution of the City Council of the City of Ukiah Authorizing Appropriating Funds for the General Fund and Other Funds in the Fiscal Year 2016-2017 Operating and Capital Budget Including the Wastewater Enterprise and Recycled Water Project Budgets. Page 2 of 4 Ukiah City Council Agenda for January 18, 2017, Continued 13. NEW BUSINESS a. Adoption of a Resolution of the City Council of the City of Ukiah Authorizing the Submission of the Application to the California Infrastructure and Economic Development Bank for Financing of Redwood Business Park Infrastructure Improvements, Declaration of Official Intent to Reimburse Certain Expenditures from Proceeds of Obligation, and Approving Other Matters in Connection Therewith. b. Authorize the City Manager to Negotiate and Execute the Third Amendment (Related to Fire Chief Services) to the Interim Agreement for Fire Protection and Emergency Medical Services Between Ukiah Valley Fire Protection District and The City of Ukiah. c. Consideration and Selection of Nominations to the City Selection Committee for Possible Appointments to Vacancies on the North Coast Rail Authority, LAFCo, Sonoma Clean Power, California Coastal Commission, and the County Airport Land Use Commission. (Lawler) d. Approve Agreement and Corresponding Resolution Between the Successor Agency to the Former Redevelopment Agency of the City of Ukiah and the City of Ukiah Regarding the Expenditure of Excess Bond Proceeds. 14. CLOSED SESSION — Closed Session may be held at any time during the meeting. a. Conference with Legal Counsel —Anticipated Litigation Significant exposure to litigation pursuant to Cal. Gov't Code Section 54956.9(d)(2) Number of potential cases (1) (Landfill) b. Conference with Legal Counsel — Existing Litigation (Cal. Gov't Code Section 54956.9(d)(1)) Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case No. SCUK- CVPT-15-66036 c. Conference with Legal Counsel — Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Sonoma County Superior Court, Case No. SCV 256737 d. Conference with Legal Counsel — Existing Litigation (Cal. Gov't Code Section 54956.9(d)(1)) Name of case: Ukiah Citizens for Safety First v. City of Ukiah, Mendocino County Superior Court, Case No. SCUKCVPT 14-63579 e. Conference with Legal Counsel — Existing Litigation (Cal. Gov't Code Section 54956.9(d)(1)) Name of case: Howard Jarvis Taxpayers Assn., et al. v. City of Ukiah, Mendocino County Superior Court, Case No. SCUK-CVG-17-68588 f. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8) Property: 429 South Dora St. Ukiah, CA 95482 Negotiator: Sage Sangiacomo, City Manager; Negotiating Parties: City of Ukiah and Ukiah Unified School District; Under Negotiation: Price & Terms of Payment Page 3 of 4 Ukiah City Council Agenda for January 18, 2017, Continued 15. ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 13th day of January, 2017. Kristine Lawler, City Clerk Page 4 of 4 ITEM NO.: 3a MEETING DATE: January 18, 2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: RECEIVE PRESENTATION REGARDING UKIAH ON ICE, THE OUTDOOR HOLIDAY ICE RINK, AND PRESENT EVENT SPONSORS WITH CERTIFICATES OF APPRECIATION Summary: The Ukiah City Council approved a partnership between the City and the Ukiah Valley Medical Center to bring an outdoor ice rink to downtown Ukiah for the first time ever. The ice rink was overwhelmingly supported by the community and its sponsors, and tonight (Wednesday, January 18, 2017), the Council will present sponsors with certificates of appreciation. Background: To celebrate their 60th anniversary, the Ukiah Valley Medical Center (UVMC) wanted to bring an outdoor ice-skating rink to Ukiah in December; however, for it to be feasible, they needed the City of Ukiah to assist. By partnering with the City, the rink was able to be located in the historic downtown and was extended from a three-day event to a five-week event, allowing the rink to be open for the entire duration of the school winter break. Discussion: The rink was open daily, including holidays, for five weeks and hosted school field trips for the first three weeks of operation. Skating (including skate rental) was $10 per person per day. The community response to the ice rink was tremendous, drawing people from all around the County, Lake County, and northern Sonoma County. The excitement and energy focused around the ice rink was infectious, and resulted in increased traffic to the downtown and to nearby businesses. Ukiah on Ice: ❖ received 7,306 skaters of all ages from near and far ❖ welcomed thirty-three field trips with over 800 students and dozens of chaperones ❖ hosted ten private parties and five small parties ❖ employed fourteen young adults ❖ was supported by twenty-four sponsors Continued to Page 2 RECOMMENDED ACTION(S): Receive presentation regarding Ukiah on Ice, the outdoor holiday ice rink, and present event sponsors with certificates of appreciation. ALTERNATIVES: N/A Citizens advised: N/A Requested by: N/A Contacts/Prepared by: Maya Simerson, Project Administrator; Shannon Riley, Senior Management Analyst; and Kerry Randall, Facilities Administrator. Coordinated with: Sage Sangiacomo, City Manager Presenters: Shannon Riley, Senior Management Analyst and Kerry Randall, Facilities Administrator. Attachment: N/A COUNCIL ACTION DATE: : ❑Approved ❑ Continued to ❑ Other RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance: Nate.Please write Agreement No.in upper right corner of agreement when drafted. Approved: , '''-ge angi- omo, City Manager Page 2 of 2 ❖ received widespread exposure on social media; on Facebook 'Ukiah on Ice' posts reached an impressive 140,656 people, with 3,996 reactions, 1,452 shares and 927 comments. City Staff would like to extend their appreciation to the City Council for their support and to everyone who participated in Ukiah on Ice, from the skaters to the behind-the-scenes-staff. In particular, City Staff would like to recognize the generous community sponsors who took a leap of faith in supporting this event and ultimately made it possible, many of who responded to urgent, unanticipated needs, going above and beyond for this community event. For their contributions, they are being presented with Certificates of Appreciation and honored this evening. A detailed financial analysis was not available at the time of this report due to outstanding payroll and invoices. Therefore, Staff will return with a full report at the February 1, 2017 meeting, along with the opportunity to determine whether the City should work to bring the ice rink back in December 2017. FISCAL IMPACT: Budgeted New Appropriation Budget Previous Contract Amount in Source of Funds Account Number Amendment or Purchase Order 16-17 FY (Title& No.) Required No. N/A N/A N/A Yes ❑ No ® N/A ITEM NO.: 3b % MEETING DATE: January 18, 2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: RECEIVE PRESENTATION ON THE BLUE ZONES PROJECT COMMUNITY DEVELOPMENT PROCESS AND DETERMINE IF THE CITY OF UKIAH WOULD LIKE TO ENGAGE IN RESEARCHING THE STEPS NEEDED TO BEGIN AN APPLICATION PROCESS Summary: Council will receive a presentation on the Blue Zones Project, a community wellness project proposed by the Ukiah Valley Medical Center, and consider whether the City of Ukiah would like to pursue researching the program and have more information brought forward regarding the project. Background: Scientists have discovered five "Blue Zones" in different parts of the world—these are longevity "hotspots," where people live measurably longer lives with lower rates of chronic diseases and a higher quality of life. The Blue Zones Project seeks to reproduce the environment found naturally in those five areas and has developed tools and programs in participating communities to transform them into healthier, more vibrant places. Discussion: Blue Zones Project is a community well-being improvement initiative designed to facilitate inclusion of the nine lifestyle characteristics that contribute to longevity: 1. Move Naturally (be active without having to think about it) 2. Know Your Purpose (well focused, passion driven energy) 3. Down Shift(slow down daily, rest, take vacation; stress reduction) 4. 80% Rule (stop eating when you are 80% full; Moderate calories intake) 5. Plant Slant(eat more veggies, less meat and processed foods) 6. Wine @ 5 (one alcoholic beverage every day, especially wine) 7. Right Tribe (create a healthy social network) 8. Community (be part of a spiritual community) 9. Loved Ones First(make family a priority) Continued on Page 2 RECOMMENDED ACTION S Receivepresentation and jrovide direction to Staff. ALTERNATIVES: N/A Citizen advised: Tiffany Gibson, Wellness Director with Ukiah Valley Medical Center Requested by: Ukiah Valley Medical Center Contacts/Prepared by: Shannon Riley, Senior Management Analyst and Maya Simerson, Project Administrator. Coordinated with: Sage Sangiacomo, City Manager Presenters: Shannon Riley, Senior Management Analyst and Maya Simerson, Project Administrator. Attachment: None COUNCIL ACTION DATE: : ❑Approved ❑ Continued to ❑ Other RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance: NNote.Please write Agreement No.in upper right corner of agreement when drafted. Approved: .,,c, <)4,-- . ..........„ S e an como, City Manager Page 2 of 2 By impacting environment, policy, and social networks, the Blue Zones Project makes healthier choices easier. As a result, people can live longer, better lives and communities can lower healthcare costs, improve productivity, and boost national recognition as a great place to live, work, and play. The quantifiable value of Blue Zones Projects is determined by three methods: reduction in lifestyle risks as measured by the Gallup-Healthways Well Being Index, movement in the metrics reported by the community and its organizations, and value associated with the media interest generated by Blue Zones Project in a community. Additional information can be found at https://www.bluezonesproject.com. Currently, over thirty (30) communities in the United States have earned designation as Blue Zone Communities through this project. Blue Zones Projects can only be implemented in communities through a partnership of Heathways, the Blue Zones Project, and the community. Once a community has been approved to participate, partial funding is provided and access to grant monies is expanded. For a community the size of Ukiah, the deployment would likely take three to five years. Possible fiscal impact is unknown at this time. Staff recommends Council receive the presentation and provide direction to Staff. FISCAL IMPACT: Budgeted New Appropriation Budget Previous Amount in Source of Funds Account Number Amendment Contract or 16-17 FY (Title& No.) Required Purchase Order No. N/A N/A N/A Yes ❑ No e N/A ITEM NO.: 3c MEETING DATE: January 18, 2017 Citypf ,E; AGENDA SUMMARY REPORT SUBJECT: RECEIVE REPORT FOR JANUARY 9-10, 2017, WINTER STORM Summary: The City Council will receive a report regarding the January 9-10, 2017, winter storm. Background and Discussion: On January 9, 2017, the City Manager, acting as the Director of Emergency Services, called a meeting of the department directors to discuss and implement an action plan for the following 48 hours due to excessive rain, flooding and storm conditions. Tami Bartolomei, Community Services Administrator, established and directed an Emergency Operations Center, that became the central coordination point for information gathering and dissemination relating to the winter storm. Ms. Bartolomei will present a report detailing the events, actions that took place, and post storm status of the City and community. FISCAL IMPACT: Budgeted New Appropriation Budget Previous Contract Amount in Source of Funds Account Number Amendment or Purchase Order 16-17 FY (Title& No.) Required No. N/A N/A N/A Yes ❑ No ® N/A RECOMMENDED ACTIONS): Receive Report. ALTERNATIVES: N/A Citizens advised: N/A Requested by: Sage Sangiacomo, City Manager Prepared by: Kristine Lawler, City Clerk Coordinated with: Sage Sangiacomo, City Manager and Tami Bartolomei, Community Services Administrator Presenters: Tami Bartolomei, Community Services Administrator Attachments: 1. Fact Sheet from Janua 9-10 Winter Storm COUNCIL ACTION DATE: ❑Approved ❑ Continued to ❑ Other RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance: Approved: rP Se S igi- 'omo, City Manager ‘ . , ITEM NO.: 3d MEETING DATE: January 18, 2017 City of Vkjah AGENDA SUMMARY REPORT SUBJECT: STATUS REPORT, DISCUSSION AND POSSIBLE ACTION REGARDING THE UKIAH VALLEY SANITATION DISTRICT'S LITIGATION AGAINST THE CITY OF UKIAH RELATED TO THE OPERATION OF THE SANITARY SEWER SYSTEM Summary: Staff will provide the latest status report on the Ukiah Valley Sanitation District's Litigation against the City of Ukiah related to the operation of the sanitary sewer system. The City of Ukiah continues to request that the District consider a change in process outside of litigation to resolve the dispute and restore a working relationship, recognizing there is simply too much at stake for the ratepayers, system operations, and the community. Background (Chronologic History of Recent Correspondence & Activity): In September 2013, the Ukiah Valley Sanitation District (UVSD) filed a claim for damages with the City, and one month later filed its lawsuit. In its lawsuit, the District seeks damages for alleged breaches of the various agreements between the City and the District related to the operation of the sanitary sewer system, starting with the original 1955 agreement. The lawsuit will have significant adverse financial impacts to both agencies, as well as the ratepayers and the community, and the City is seeking an alternative to litigation to resolve this dispute. Attached is the letter that was sent on September 14, 2016, by the City Council to the District Board, formally requesting that the District drop the lawsuit with terms that would allow the District to refile if agreement cannot be reached (UVSD Litigation Update Box File #1), as well as an informational piece that details the background/impacts (UVSD Litigation Update Box File#2). On September 21, 2016, the City Council received a presentation (UVSD Litigation Update Box File #3) from staff that explained the relationship between the two agencies and provided responses to some of the most frequently asked questions about this matter to better inform the public about the consequences of the litigation. This information along with a video link to the September 218t presentation/discussion are accessible at :// .cityofukiah.com/nrojects/uvcd-vs-cou/. The UVSD submitted a letter dated September 20, 2016 (UVSD Litigation Update Box File #4) which inaccurately asserts that the City's request is for the District to drop the lawsuit until after the recycled water project funding is received. In fact, the City's request is for the District to dismiss its lawsuit and Continued on Page 2 RECOMMENDED ACTION(S): Receive status report. If desired, discuss and provide direction to Staff and/or consider an action s related to the matter. ALTERNATIVES: N/A Citizens advised: N/A Requested by: City Council (Councilmembers Crane and Doble) Prepared by: Sage Sangiacomo, City Manager and Sean White, Director of Water and Sewer Coordinated with: David Rapport, City Attorney and Tim Eriksen, Director of Public Works Presenters: Sage Sangiacomo, City Manager Attachments: UVSD Litigation Update Box Files located at: sAcityofukiah.box.com/v/UVSDlitii,ationq!dates COUNCIL ACTION DATE: : ❑Approved ❑ Continued to ❑ Other RECORDS APPROVED: ❑Agreement: ❑ Resolution: _❑ Ordinance: Note:Please write Agreement No.in upper right corner of agreement when drafted. Approved:_ a S Sangiar'•mo, City Manager Page 2 of 4 that the City and District devote their time, money and resources to solving the costly issues confronting the sewer system and improving their working relationship. The City's goal is to eliminate the lawsuit altogether. The City has offered to include terms that would allow the District to refile the lawsuit, if the parties fail to reach agreement, but the City never suggested that the District would simply refile the lawsuit once state funding was obtained. Also, the City never suggested that dismissing the lawsuit is all that would be necessary to obtain State funding. In addition to dismissal of the lawsuit, there would have to be an agreement between the City and the District regarding the recycled water project that would satisfy the State Water Resources Control Board. At the conclusion of the September 21st discussion, the Council directed the City Manager to contact the UVSD District Manager to explore possible alternatives. The City Manager attempted to contact the District Manager by email, but due to a reported medical leave, Mr. McMichael was not available to provide a timely/detailed response. On October 5, the City Attorney received an email correspondence from Duncan James (Attorney representing the District) responding to the City Manager's email to Mr. McMichael. Mr. James indicated in the email that the District had accepted the City's request to meet and formed a committee consisting of Frank McMichael, District Manager; Jim Ronco, Board Chair; Bob Page, Board Member; and legal counsel. The City Manager issued a supplemental memo to the City Council for the October 5th City Council meeting regarding this email exchange and included a recommendation to Council for the formation of a City Council ad hoc committee to meet with the District (UVSD Litigation Update Box File #5). At the City Council meeting, Mr. Doug Losak with the Law Offices of Duncan James delivered and read aloud a letter containing some additional allegations, but in the end, agreed to meet with the City. The City Council formed an ad hoc committee consisting of Councilmembers Crane and Doble. The City immediately made efforts to schedule the first meeting between the District's committee and the City's ad hoc. At the October 19, 2016, meeting, the City Council discussed the latest correspondence from the District including the District's request to hold the ad hoc meetings in private and require the City to consent to a confidentiality agreement. The City Manager provided the Council with the correspondence to date from the District regarding the confidentiality condition (UVSD Litigation Update Box File #6) for consideration. At the time of the meeting, the District had not provided a draft of the proposed confidentiality agreement. By consensus, the City Council continued to object to private meetings that do not provide the public with the opportunity to be informed. However, the City Council did direct the ad hoc to meet with the District's ad hoc to discuss the process for such meetings and report back to the City Council at its regular meeting on November 2, 2016. Prior to the ad hoc meeting, the City Attorney received a letter from Duncan James' Office regarding the District's request for a confidentiality agreement for the ad hoc meetings along with a draft of the agreement (UVSD Litigation Update Box File #7). The City Attorney issued a response (UVSD Litigation Update Box File #8) indicating that such agreement would need to be discussed at the first joint ad hoc meeting and ultimately considered by the City Council. In addition, the City Council received correspondence from the District Manager related to the recycled water project dated October 21st (UVSD Litigation Update Box File #9). Most of the questions referenced in the letter had already been either answered or provided to the District. Nonetheless, City staff welcomed the dialogue and discussion in a sincere effort to move this critical project forward. Staff provided a response to the District Manager on October 27, 2016 (UVSD Litigation Update Box File#10). On October 28, 2016, the City's ad hoc met with the District's ad hoc. At the meeting, the District presented the City with a take it or leave it condition imposing confidentiality on the ad hoc discussions. On November 2nd and 4th, the City Council considered the District's confidentiality condition on the ad hoc discussions and approved a letter (UVSD Litigation Update Box File #11) that confirmed agreement to the condition if the District Board would agree to either stay further proceedings in the lawsuit or dismiss the lawsuit without prejudice. The City's proposal, if accepted, would halt the costly litigation fees currently being incurred by both agencies, but would not preclude the District from terminating the stay or Page 3 of 4 refiling the lawsuit if the District wasn't satisfied with the discussions/negotiations. The District issued a response to the City's proposal on November 8, 2016 (UVSD Litigation Update Box File #12) that continues to impose a confidentiality condition on the joint ad hoc meetings. The District further stated "the lawsuit needs to otherwise remain in motion" except to provide a limitation on any discovery requests for a period of 4 weeks. It's important to note that the District's legal team has predominately utilized the Public Information Act (PRA) rather than formal discovery to obtain information. Because the City of Ukiah is a public agency, the District's attorneys have used the PRA process to obtain information, which does not require the District to justify its requests by showing how they are relevant to the issues in the case. In a typical lawsuit, the discovery process is used to obtain documents and is overseen and controlled by the court to prevent burdensome or oppressive requests. The City continues to expense a tremendous amount of staff resources responding to the District's PRA requests for information dating back to 1955. To date, the District has submitted over 41 requests (with multiple parts) under the PRA process. The City has diligently been responding to the requests for the past 12 months. Suspension of the formal discovery process will not prevent the continued practice by the District nor will it limit the escalating litigation expenses during this proposed period. With regard to the recycled water project, the City received additional correspondence from the District Manager indicating the need for more information (UVSD Litigation Update Box File #13). However, the correspondence did not identify any specific questions or information that had not otherwise been provided. The City Manager issued a response on November 15th (UVSD Litigation Update Box File#14) and included a BOX link to all relevant information on the recycled water project (https://citvofukiah.box.com/v/uvsdpointsofinterest). Most, if not all, of the information and/or documents have already been provided to the District. Furthermore, the City Manager requested a determination from the District regarding its position on the project and offered to provide any other information and/or presentations that would be necessary for a determination. On November 16th, the City Council instructed the City Attorney to contact the lawyers for the Ukiah Valley Sanitation District to work out the details for mediating the outstanding disputes including selecting a mediator. Furthermore and as a first step in the mediation, the City Council requested the District to provide a detailed written response and any counter proposals to the City's written proposal that was submitted to the District in March 2014, during the original mediation between the City and the District. On November 17th, the City Attorney sent correspondence to the UVSD's lawyer to initiate mediation as directed (UVSD Litigation Update Box File #15). As of the publication of the report for the December 7th City Council meeting, the District had not responded. Additional correspondence between the City and District had also been exchanged related to the recycled water project (UVSD Litigation Update Box File #16 & #17). Despite continued attempts to engage and provide the District with information, the District had yet to conclude that the recycled water project is the superior alternative of disposing treated wastewater. In an effort to bring this item to a conclusion, the City Manager proposed in a December 1st correspondence to the District Manager a joint meeting between the City Council and the District Board to discuss and resolve any remaining questions/issues related to the project. As of the publication of the report for the December 7th City Council meeting, the District had not responded. Related to the Fiscal Year 16/17 Budget, the District has not yet identified the District's timeline for their previously identified budget review process that reportedly extends through various staff, committee and District Board stages before a final joint meeting with the City can be scheduled. The previously approved continuing resolution for the budget was scheduled to expire on December 31, 2016. The City had made inquiries as to the District's progress and anticipated review timeline (UVSD Litigation Update Box File #18). Staff recognized some level of District review was underway given recent engagement (since November 11th) on the budget, but the District Manager had not provided a timeline for completion of their review and/or indicated readiness for a joint budget meeting. As of the publication of the report for the December 7th City Council meeting, the District had not responded. Page 4 of 4 At the January 4, 2017 City Council meeting, the City Manager and staff reported that terms for mediation continue to be discussed and the District has not responded to the City's requests for a joint meeting on the Fiscal Year 16/17 budget or the recycled water project. It was further reported that the City received a notice from the District Chair related to communication in the absence of the District Manager due to an extended medical leave (UVSD Litigation Update Box File #19). Discussion: The City Attorney continues to engage with the District's legal counsel regarding mediation. As of the date of publication of this report, the terms for mediation including date, location, and mediator had not been finalized. At the December 7th City Council meeting, the Council adopted a resolution to secure funding for the construction of the recycled water system using water revenues as an alternate to the City's wastewater revenues. While this was a less desirable option for securing project funding, it was considered a better alternative to losing the project funds altogether. The Ukiah Valley Sanitation District's lawsuit remains the only impediment to securing project funding with the wastewater revenues given the City must be able to demonstrate to the State an unconstrained revenue source to guarantee repayment of the loan funds. City staff continues to vet the water revenue alternative with the State Water Resources Control Board. As of the date of publication of this report, the UVSD has yet to respond to the City Manager's December 1st proposal for a joint meeting between the City Council and the District Board to discuss and resolve any remaining questions/issues related to the recycled water project. Related to the Fiscal Year 16/17 Budget, the City Council and the District Board have approved a continuing budget resolution at their respective meetings on December 7th and December 27th. The City's current continuing resolution will expire on January 18, 2017, unless otherwise extended. The City has requested a joint meeting with the District Board prior to the expiration of the resolution. While the District has taken action to extend the continuing resolution beyond December 31, 2016, it has yet to identify a timeline for the completion of its budget review or response to the City's request for a joint meeting. Given the lack of response by the District, Staff is recommending the adoption of the Fiscal Year 16/17 Wastewater Budget under a separate agenda item at this meeting. At the January 18th City Council meeting, Staff will provide the latest status report on the Ukiah Valley Sanitation District's Litigation against the City of Ukiah related to the operation of the sanitary sewer system including the most recent correspondence from the District. The Council may elect to discuss the matter further and, if desired, provide direction to Staff and/or consider any related action(s). As part of this agenda item, the Council does not intend to consult with legal counsel regarding the litigation itself and does not intend to waive evidentiary privileges for attorney- client communication or attorney work product. ITEM NO. 5A MEETING DATE: JANUARY 18, 2017 CITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 January 4, 2017 6:00 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE Ukiah City Council met at a Regular Meeting on January 4, 2017, having been legally noticed on December 29, 2016. Mayor Brown called the meeting to order at 6:02 p.m. Roll was taken with the following Councilmembers Present: Stephen G. Scalmanini, Douglas F. Crane, Maureen Mulheren, Kevin Doble, and Jim O. Brown. Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Ashley Cocco, Deputy City Clerk. MAYOR BROWN PRESIDING. 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS a. Status Report, Discussion and Possible Action Regarding the Ukiah Valley Sanitation District's Litigation Against the City of Ukiah Related to the Operation of the Sanitary Sewer System —Administration. Presenters: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Sean White, Water/Sewer Utilities Director. Public Comment: Don Crawford. Report was received. b. Presentation of Mobile Application "My Ukiah" —Administration. Presenters: Shannon Riley, Senior Management Analyst and Jarod Thiele, Public Works Management Analyst. Presentation was received. 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Minutes of December 7, 2016, a Regular Meeting. Motion/Second: Mulheren/Doble to approve Minutes of December 7, 2016, a Regular Meeting as submitted. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Mulheren, Doble, and Brown. NOES: None. ABSENT: None. ABSTAIN: None. 6. RIGHT TO APPEAL DECISION 7. CONSENT CALENDAR a. Report of Disbursements for the Month of November- Finance. 1 of 9 City Council Minutes for J nuly 4, 2017, Continued. b. Report to City Council Regarding the Contract (COU No. 1516-167) for Professional Services with the North Bay Professional Officials Association for Adult Basketball Referees — Community Services. c. Adoption of Resolution (2017-01) Approving the Nominations and Appointments of Donovan Albright and Mark Ashiku to the Airport Commission — City Clerk. d. Adoption of Resolution (2017-02) Authorizing City Manager to Execute Agreements with the State Board of Equalization for Implementation of a Local Transactions and Use Tax — City Clerk. e. Adoption of Resolution (2017-03) Authorizing City Manager and/or Finance Director to Designate City Officers or Employees to Represent the City to Examine Transactions (Sales) and Use Tax Records of the State Board of Equalization Pertaining to the City— City Clerk. f. Award of Contract (COU No. 1617-153) to David Bigler Associates for Development of Water Conservation Methods for the Todd Grove Recreation Area in an Amount Not to Exceed $61,910 — Community Services. g. Adoption of Resolution (2017-04) Approving the City of Ukiah's Qualified Contractors List for 2017— City Clerk. h. Approve Notice of Completion for Cupples and Sons Construction Inc. for Grace Hudson Outdoor Classroom and Boardwalk, Spec. No. 15-16, Funded by Prop 84 Nature Education Facility Grant— Community Services. i. Adoption of Resolution (2017-05) Restoring the 10% Salary Reduction Taken by the City Council and Bringing the Council Compensation Back to $490 per Month, Retroactive to July 1, 2016, per the Adopted FY 2016-17 Budget— City Clerk. Motion/Second: Doble/Scalmanini to approve Consent Calendar Items 7a-i, as submitted. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Mulheren, Doble, and Brown. NOES: None. ABSENT: None. ABSTAIN: None. 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS 9. COUNCIL REPORTS Presenter: Councilmember Scalmanini. 10. CITY MANAGER/CITY CLERK REPORTS Presenters: Sage Sangiacomo, City Manager and David Rapport, City Attorney. 11. PUBLIC HEARINGS (6:15 PM) 12. UNFINISHED BUSINESS a. Receive Technical Memo for the Basis of Design for the Pressure Zone Two South Reservoir—Public Works. Presenters: Sean White, Water/Sewer Utilities Director and Jarod Thiele, Public Works Management Analyst. Report was received. 2 of 9 City Council Minutes for J nuly 4, 2017, Continued. b. Authorize the City Manager to Decline Renewal of the City's Agreement with the Russian River Flood Control District for 800 Acre Feet of Water per Year—Public Works. Presenters: Sean White, Water/Sewer Utilities Director and Jarod Thiele, Public Works Management Analyst. Public Comment: Frank McMichael. Council Consensus directs Staff to schedule a Council Workshop to discuss water including water sources, uses, and long term planning. Agenda item continued to a date uncertain. c. Resolve Bid Protest Received for Specification No. 16-06 North State Street Intersection — Low Gap Road/Brush Street, Storm Drain and Signalization Improvements Project, and Make Final Award Recommendation — Public Works. Presenters: Mary Horger, Procurement Manager and Tim Eriksen, Public Works Director. Motion/Second: Crane/Doble to reverse the decision to waive the irregularity for the Argonaut bid on Specification No. 16-06 North State Street Intersection — Low Gap Road/Brush Street, Storm Drain and Signalization Improvements Project; and to reject all three bids based on bid irregularities and rebid the project. Motion carried by the following roll call votes: AYES: Crane, Mulheren, Doble, and Brown. NOES: Scalmanini. ABSENT: None. ABSTAIN: None. 13. NEW BUSINESS a. Discussion and Appointments Regarding 2017 Council Assignments, and Consideration of Disbandments and Modifications to City Council Committees and Ad Hocs — City Clerk. Presenter: Mayor Brown. Public Comment: Joaquin Blanco. Council Consensus to assign Councilmember Mulheren to the Library Advisory Board. Motion/Second: Doble/Crane to move the disbandment of the following ad hocs: • Oversight Review of Public Works Work and Process in Relation to Calvert and Willow Project • Sales Tax Measure for Street Improvements • Five Year Rate Review Process —Solid Waste • Local Preference Purchasing Policy • County of Mendocino v. Solid Wastes Systems—Case No. SCUK-CVG-11-59459 And the creation of the following ad hocs: • Public Works' project specification development and standards, bid processes, and project management and reporting with Vice Mayor Doble and Councilmember Crane assigned • Sanctuary City—with Mayor Brown and Councilmember Scalmanini assigned. Motion carried by the following roll call votes: AYES: Scalmanini, Crane, Mulheren, Doble, and Brown. NOES: None. ABSENT: None. ABSTAIN: None. NOTE: Clerk will attach copy of finalized 2017 Council Assignments and Ad Hoc Committee List to the January 4, 2017, minutes for recordation, per recommended action. 3 of 9 City Council Minutes for J nuly 4, 2017, Continued: CITY COUNCIL DID NOT ADJOURN TO CLOSED SESSION. 14. CLOSED SESSION a. Conference with Legal Counsel —Anticipated Litigation Significant exposure to litigation pursuant to Cal. Gov't Code Section 54956.9(d)(2) Number of potential cases (1) (Landfill) b. Conference with Legal Counsel — Existing Litigation (Cal. Gov't Code Section 54956.9(d)(1)) Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case No. SCUK- CVPT-15-66036 c. Conference with Legal Counsel — Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Sonoma County Superior Court, Case No. SCV 256737 d. Conference with Legal Counsel — Existing Litigation (Cal. Gov't Code Section 54956.9(d)(1)) Name of case: County of Mendocino v. Solid Waste System, Inc. et al., Mendocino County Superior Court, Case No. SCUK-CVG-11-59459 e. Conference with Legal Counsel — Existing Litigation (Cal. Gov't Code Section 54956.9(d)(1)) Name of case: Ukiah Citizens for Safety First v. City of Ukiah, Mendocino County Superior Court, Case No. SCUKCVPT 14-63579 f. Conference with Real Property Negotiators (Cal. Gov't Code Section 54956.8) Property: 429 South Dora St. Ukiah, CA 95482 Negotiator: Sage Sangiacomo, City Manager Negotiating Parties: City of Ukiah and Ukiah Unified School District 15. ADJOURNMENT There being no further business, the meeting adjourned at 8:19 p.m. Ashley Cocco, Deputy City Clerk 4 of 9 2017 COUNCIL ASSIGNMENTS COUNTY/REGIONAL MEETING MAILING MTG DATE/TIME COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT OnGoing One+Alternate LOCATION ADDRESS/CONTACT Executive Director Board of Supervisors Plan and allocate State funding, Mendocino Council of Governments 1st Monday of 367 N.State Street,Ste.206 Scalmanini Rick Seanor,Deputy Director of Public Works; Chambers;501 Low Gap transportation,infrastructure and project (MCOG) month,1:30 p.m. Rd.,Ukiah Ukiah,CA 95482 County wide. Brown-Alternate 463-6296 rseanoracitvofukiah.com 463-1859 IWPC Staff Civic Center 300 Develops coordination for water resources Mendocino County Inland Water and 2nd Thursday of P.O.Box 1247 Dobie Sean White,Water/Sewer Director;463-5712 Seminary Ave.Conf. and current water rights:Potter Valley Power Commission month,7:00 p.m. Room 5 Ukiah,CA 95482 project-Eel River Diversion Brown-Alternate swhite@cityofukiah.com 391-7574-Candace Horsley 3rd Thur.of every Solid Waste Director Mendocino Solid Waste Mgmt. Willits 3200 Taylor Dr. Brown Tim Eriksen,Public Works Director/City Authority(MSWMA) other month County-wide Solid Waste JPA Council Chambers Ukiah,CA 95482 Doble-Alternate Engineer;463-6280 teriksen@cityofukiah.com (varies)10:00 a.m. 468-9710 Alternating locations- Executive Director Mendocino Transit Authority(MTA) Last Wednesday of 241 Plant Road County-wide bus transpiration issues and Mulheren Tim Eriksen,Public Works Director/City Board of Directors month,1:30 p.m. Ukiah Conf.Ctr.Or Ft. Ukiah,CA 95482 funding Brown-Alternate Engineer;463-6280 teriksen@cityofukiah.com Bragg,or Pt.Arena 462-1422 The City Selection Committee 419 Talmage Road,Suite M provides a unified&revitalized rail (composed of Mayors within 2nd Wednesday of Various Locations- Shannon Riley,Senior Mgmt Analyst;467- North Coast Rail Authority(NCRA) month,10:30 a.m. announced Ukiah CA 95482 infrastructure meeting the freight and the County)has filled the open 5793 wile cit ofukiah.com 463-3280 passenger needs of the region seat with a vilits yco y representative at this time. Russian River Watershed 4th Thursday of Association Russian River Watershed Association month,9:00 a.m. Windsor Town Hall Attn:Darla Isupov Consider issues related to Russian river- Doble Sean White,Water/Sewer Director;463-5712 (only 5 times a 425 South Main St.,Sebastopol, plans projects and funding requests Brown-Alternate swhite@cityofukiah.com year) CA 95472 666-4857 COUNTY/REGIONAL MTG DATE/TIME MEETING MAILING COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT One+Staff Alternate LOCATION ADDRESS/CONTACT Review and advise regarding public 300 Seminary Ave. Dobie Shannon Riley,Senior Mgmt Analyst;467- Depot Infrastructure Development TBD TBD Ukiah,CA 95482 infrastructure improvements in and around(no alternate necessary) 5793 Briley@cityofukiah.com the railroad depot property and area 2nd Thursday of Executive Director Economic Development&Financing Primarily 631 S.Orchard 631 South Orchard Multi-agency co-op for economic Doble Shannon Riley,Senior Mgmt Analyst;467- (EDFC) month.2:00-4:30 St.,but location varies Ukiah,CA 95482 development and business loan program Rileylternate 5793 srile Corp.p. p m p p g - y@cityofukiah.com 467-5953 Greater Ukiah Chamber of Commerce 200 S.School Street Shannon Riley,Senior Mgmt Analyst;467-5793 4th Wednesday of Conference Center 200 To represent and set policy for Chamber Doble sriley@cdyofukiah.com; Liaison month,9:00 a.m. S.School Street,Ukiah Ukiah,CA 95482 and area businesses. Riley-Alternate Kerry Randall,Facilities Admin;463-6706 ex officio 462-4705 KRANDALL@cityofukiah.com 631 Tokay Avenue Ukiah,CA 95482 2nd Thursday of 260 Hospital Drive,2nd or MCAVHN at: HSAG(Homeless Services Action Shannon Riley,Senior Mgmt Analyst;467- Homeless Shelter month.2:00p.m. Floor Conference Room P.O.Box 1350 Group). Scalmanini 5793 srile y@ciTyofukiah.com h, 8 JudyUkiaPopowskiCA 954_2463-6655 Main Street Program Board of 1st Thursday of 200 S.School Street, 200 S.School St. Develops activities for downtown Mulheren Shannon Riley,Sr.Mgmt.Analyst;467-5793 Directors month,8:00 a.m. Ukiah Ukiah,CA 95482 economic development program Riley-Alternate Kerry Randall,Facilities Admin;463-6706 ex officio 463-6729 KRANDALL@cityofukiah.com Tami Bartolomei,Community Services 2nd Tuesday of431 S.Main Street Administrator;467-5765 Sun House, 431 Support and expand Grace Hudson Doble Sun House Guild ex officio month,4:30-6:30 S.Main St. Ukiah Ukiah,CA 95482 Museum Sangiacomo-Alternate tbartolomei@city ofukiah.com p.m. 467-2836 Sherrie Smith-Ferri,Museum Director/Cultural Arts;467-2836 sherrie@gracehudsonmuseum.org 5 of 9 2017 COUNCIL ASSIGNMENTS 3rd Wednesday of Mendocino Co.Youth Project targets all youth with a focus on drug and Mendocino Youth Project JPA Board of 776 S.State Street 776 S.State Street,Ste.107 alcohol prevention healthy alternatives Brown Chris Dewey,Police Chief;463-6245 Directors the month,7:45 Conference Room Ukiah,CA 95482 and empowering youth to make health Chief DeweyAlternate cdewey@cityofukiah.com p 9Y - y@cityofukiah.com 707-463-4915 choices. 4th Thursday of 651 Commerce Drive Northern California Power Agency month,9:00 a.m. Roseville,CA Pool of public utilities for electric Crane Mel Grandi,Electric Utility Director;463-6295 Roseville,CA 95678 (NCPA) (See calendar from and other locations 916-781-4202 generation and dispatch Grande-Alternate mgrandi@cityofukiah.com NCPA LOCAL/COUNTY/REGIONAL/LIASONS MAILING OnGoing One or Two Council MTG DATE/TIME LOCATION ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO PRINCIPAL STAFF SUPPORT and/or Staff Prior to Division Redwood Empire League Elected city officials and professional city League of California Cities Redwood Meetings,meets 3x Various locations that are President; Public staff attend division meetings throughout Mulheren Sage Sangiacomo,City Manager;463-6221 Empire Legislative Committee in person and then announced. Affairs Program Mgr. the year to share what they are doing and Doble-Alternate ssangiacomo©cityofukiah.com via conference call. (916)658-8243 advocate for their interests in Sacramento Called as required C/O:BOS City Selection Committee by the Clerk of the BOS Conf.Room 501 Low 501 Low Gap,Rm 1090 Makes appointments to LAFCO and Mayor Kristine Lawler,City Clerk;463-6217 Board Gap Rd.Rm.1090,Ukiah Ukiah,CA 95482 Airport Land Use Commission klawler@cityofukiah.com 463-4441 Civic Center Civic Center 300 Reviews City investments,policies,and Crane Dan Buffalo,Director of Finance;463-6220 Investment Oversight Committee Varies 300 Seminary Ave. Seminary Ave. Ukiah, strategies Alan Carter,Treasurer dbuffalo@cityofukiah.com Ukiah,CA 95482 CA 95482 Library Advisory Board 3rd Thursday of Various Mendo County Ukiah County Library Review library policy and activities Mulheren Kristine Lawler,City Clerk;463-6217; month,1:00 p.m. Libraries 463-4491 klawler@cityofukiah.com Ukiah Players Theater Board of 3rd Tuesday of 1041 Low Gap Rd 1041 Low Gap Rd To oversee the activities,organization and Sangiacomo Kristine Lawler,City Clerk;463-6217 Directors month,6:00 p.m Ukiah,CA 95482 Ukiah,CA 95482 purpose of the Ukiah Players Theater. Greg Owen,Airport Mgr. klawler@cityofukiah.com 462-1210 462-1210 Information exchange with UUSD Board Ukiah Unified School District(UUSD) 511 S.Orchard,Ste.D 511 S.Orchard Sage Sangiacomo,City Manager;463-6221 Committee Quarterly Ukiah,CA 95482 Ukiah,CA 95482 Chair,Mayor,Superintendent and City Mayor ssangiacomo@cityofukiah.com Manager Proactively manage the water resources Russian River Flood Control District 2nd Monday of the 151 Laws Ave., 151 Laws Ave. Ukiah,of the upper Russian River for the benefit Doble Sean White,Water/Sewer Director;463-5712 (RRFCD) month,5:00 p.m. Suite D CA 95482 of the people and environment of swhite©cityofukiah.com Mendocino County. Executive Director Jackie Williams-462-1934 Health&Human Services Liaisons 2nd Wednesday; Big Sur Room in Co.Dept.c/o Ford St.Project Discussions and possible work on health Brown-Liaison Sage Sangiacomo,City Manager;463-6221; 9:00-11:00 a.m. of Social Svcs. 139 Ford St., and human service issues ssangiacomo@cityofukiah.com Ukiah CA 95482 Executive Director Required by legislation-planning spheres Kevin Thompson,Interim Director of Mendocino County Local Area 1st Monday of Board of Supervisors 200 S.School Street,Ste.2 of influence,annexation,service areas, Doble Planning;463-6219 Formation Commission(LAFCO) month,9:00 a.m. Chambers Ukiah,CA 95482 and special districts kthompson@cityofukiah.com 463-4470 Mendocino County Executive To formulate a land use compatibility plan, provide for the orderly growth of the airport Mendocino County Airport Land Use As needed BOS Conf.Room 501 Low Office 501 and the surrounding area,and safeguard None from Ukiah Council Kristine Lawler,City Clerk;463-6217 Commission Gap Rd.Rm.1090,Ukiah Low Gap Rd.Rm.1010 currently klawler@cityofukiah.com the general welfare of the inhabitants Ukiah,CA 95482 within the vicinity. 6 of 9 040,1;00 VIII 1 I11 00.111.111 „ArtIIIIIIIII IIIIIIIIII������p.'i i`�!I'u�� � ,,1,IIsti6tiw 1111111111 COtv1M TSE ASS G ED TO PR VCIPA_S1AFF S'PORF Electric Grid Operational Improvements Crane/Scalmanini Mel Grandi, Electric Utility Director;463-6295 mgrandi@cityofukiah.com Mel Grandi, Electric Utility Director;463-6295 mgrandi@cityofukiah.com; Tim Eriksen, Public Works Director/City Engineer;463-6280 Rate Studies for Electric,Water, Sewer Crane/Doble teriksen@cityofukiah.com; Sean White,Water/Sewer Director;463-5712 swhite@cityofukiah.com; Dan Buffalo, Director of Finance 463-6220 dbuffalo@cityofukiah.com Sage Sangiacomo, City Manager;463-6221 ssangiacomo@cityofukiah.com; Sales Tax Sharing Crane/Doble Guy Mills, Project& Grant Admin;467-5719 gmills@cityofukiah.com; David Rapport, City Attorney;467-2800 drapport@cityofu kiah.com Ukiah Valley Sanitation District Crane/Doble Tim Eriksen, Public Works Director/City Engineer;463-6280 Mediation teriksen@cityofukiah.com Kirk Thomsen, Interim Fire Chief;462-7921 x400 Fire District Merger Discussion Doble/Brown kthomsen@cityofukiah.com; Sage Sangiacomo, City Manager;463-6221 ssangiacomo@cityofukiah.com Groundwater Sustainability Crane/Doble Sean White, Water/Sewer Director;463-5712 swhite@cityofukiah.com Marijuana Legislation and Policy Mulheren/Brown Chris Dewey, Police Chief;463-6245 cdewey@cityofukiah.com Strategic Planning Crane/Doble Sage Sangiacomo, City Manager;463-6221 ssangiacomo@cityofukiah.com Landfill Closure Crane/Scalmanini Tim Eriksen, Public Works Director/City Engineer;463-6280 teriksen@cityofukiah.com City Water Rights Dobie/Crane Sean White, Water/Sewer Director;463-5712 swhite@cityofukiah.com Downtown Parking Management Mulheren/Brown Shannon Riley, Senior Management Analyst;467-5793 sriley@cityofukiah.com Dan Buffalo, Finance Director;463-6220 Budget Development Best Practices Crane/Doble dbuffalo@cityofukiah.com; and Financial Policy Sheri Mannion, Human Resource Director/Risk Manager,463- 6272,smannion@cityofukiah.com Public Works Project Specification Crane/Doble Tim Eriksen, Public Works Director/City Engineer;463-6280 Development teriksen@cityofukiah.com Sanctuary City Brown/Scalmanini Shannon Riley, Senior Management Analyst;467-5793 sriley@cityofukiah.com 7 of 9 1/6/2017 Airport Commission -5 Members,3 Year Term Such Commission shall act in an advisory capacity to the city council in all matters pertaining to the operations of the municipal airport. Such commission shall aid and advise the city manager in the selection of personnel for the operation of the municipal airport in keeping with the provisions of the civil service ordinance. (Ord. 512, Section 4, adopted 1956). Date Appointed Term Expires Donovan Albright Commissioner-County Resident(Doble) 1/4/2017 1/31/2020 Mark Ashiku Commissioner-City Resident(Mulheren) 1/4/2017 1/31/2020 Randal S. Beckler Commissioner-City Resident(Crane) 10/15/2014 6/30/2017 Eric Crane Commissioner-City Resident(Scalmanini) 7/15/2015 6/30/2018 Bill R. Beard Commissioner-County Resident(Brown) 6/1/2016 6/30/2019 Board of Appeals -5 Members/3 Alternates,3 Year Term To hear and decide appeals of orders,decisions or determinations by the building official. Date Appointed Term Expires Lawrence S. Mitchell Member(Brown) 6/19/2013 7/31/2019 Gregory Hoyt Member(Scalmanini) 10/15/2014 6/30/2017 VACANT Member N/A N/A VACANT Member N/A N/A VACANT Member N/A N/A VACANT Alternate Member N/A N/A VACANT Alternate Member N/A N/A VACANT Alternate Member N/A N/A Civil Service Board -3 Members,4 Years to Indefinite Term Hold hearings and examine witnesses;Set procedures: To hear and decide for the City appeals by employees under §1306. Date Appointed Term Expires Jim Andersen Member-Appointed by Council 3/19/2014 2018 VACANT Member-Appointed by Other Two Members N/A Indefinite VACANT Member-Appointed by Employees N/A Indefinite Demolition Permit Review Committee-5 Members,2 Year Term The duties of the Demolition Permit Review Committee shall include: a) Research ofhistorical, cultural, and architectural significance of the subject structure; b) Evaluation of the feasibility of rehabilitating or relocating the struture if it is deemed historical; c) In the event that the structure is found to have historical or architectural significance, determine if the salvaging of historic materials is feasible; d) Recommendation to the City Council regarding whether any of the criteria listed in Ukiah City Code Section 3016(E) apply to the subject structure, and whetehr or not the Demolition Permit should be issued,issued with conditions,or denied. Date Appointed Term Expires Tim Eriksen Director of Public Works/City Engineer or assigned designee N/A N/A Kevin Thompson Director of Planning and Community Development or assigned N/A N/A David Willoughby Building Inspector or assigned designee N/A N/A Paul Poulos A Representative of the Mendocino County Historical Society or other group/organization involved with local history,or a local 4/6/2016 4/6/2018 historian (Crane) Estok Menton A City of Ukiah resident with expertise in architecture, building,or 4/6/2016 4/6/2018 closely related field(Scalmanini) Design Review Board -5 Members,4 Year Term Coinciding with Appointing Councilmember It shall be the function and duty of the Design Review Board to review proposed site development permit applications, planned development applications and precise development plans,work with staff and the applicants to ensure design (Coincides with consistency with the Ukiah General Plan, Zoning Code, and Design Review Guidelines, and make recommendations Appointing concerning architecture,site design layout,landscaping,parking,signage, exterior lighting,and other aspects of urban Councilmember) design to city staff,Zoning Administrator,Planning Commission and City Council as appropriate. Date Appointed Term Expires Howell Hawkes Member-City Resident/Property or Business Owner(Brown) 12/17/2014 12/31/2018 Colin Morrow Member-City Resident/Property or Business Owner(Mulheren) 7/20/2016 12/31/2018 Tom Liden Member-City Resident/Property or Business Owner(Doble) 12/17/2014 12/31/2018 Alan Nicholson Member-Community at Large(Rodin/Scalmanini) 6/6/2012 12/31/2016 Thomas Hise Member-Community at Large(Crane) 7/20/2016 11/30/2016 8 of 9 Investment Oversight Committee 1. Conduct comprehensive review of the City's investment activities to ensure regulations are adhered to and adopted strategies are appropriate and being followed. 2. Review annual audit of investements. 3. Review policy, investment strategies,and investment performances.4.Develop long range planning for the City's investment portfolio. 5.Receive and review monthly porfolio reports and quarterly performance reports from Advisory firm. 6. Report its findings and make recommendations as needed to the City Council. Date Appointed Term Expires Allen Carter City Treasurer N/A N/A Sage Sangiacomo City Manager N/A N/A Dan Buffalo Director of Finance N/A N/A Monte Hill Public Member(Baldwin) 10/17/2012 Indefinite Douglas F. Crane City Councilmember N/A N/A Parks, Recreation, &Golf Commission-5 Members,3 Year Term The Commission shall have the power and duty to recommend and advise on:A)Policies to be adopted and enforced for the operation, use and management of all recreation activities and facilities, parks, and parkways. B) Policies for the planning of recreation and parks programs for the inhabitants of the city, promote and stimulate public interest therein, and to that end, solicit to the fullest extent possible the cooperation of school authorities and other public or private agencies interested therein. C) Policies for the acquisition, development and improvement of parks, playgrounds and facilities for recreation. Date Appointed Term Expires Knopf Susan Commissioner-At Large, City Resident(Brown) 7/20/2016 7/31/2019 Faye Hefte Commissioner-At Large, City Resident(Landis) 10/15/2014 6/30/2017 Henry Sadowski Commissioner-At Large, County Resident(Thomas) 10/15/2014 6/30/2017 Alan Nicholson Commissioner-At Large, County Resident(Crane) 6/17/2015 6/30/2018 Vicki Bitonti-Brown Commissioner-At Large, City Resident(Scalmanini) 8/19/2015 8/19/2018 Paths,Open Space, &Creeks Commission -5 Members,3 Year Term The Commission shall have the power and duty to recommend and advise regarding:A) Efficient implementation of the Open Space and Conservation Element of the Ukiah General Plan. B) Efficient implementation of the pathway sections of the Transportation Element of the Ukiah General Plan. C) Procedure and funding mechanisms for acquisition,preservation,and effective stewardship of City paths,open space,and creeks. Date Appointed Term Expires Christopher J.Watt Commissioner-Resident in City Sphere of Influence(Mulheren) 7/20/2016 7/31/2019 Dan W. Holbrook Commissioner-Resident in City Limits(Thomas) 10/15/2014 6/30/2017 Megan Elliott Parker Commissioner-Resident in City Sphere of Influence(Scalmanini) 8/5/2015 8/5/2018 Deborah Edelman Commissioner-Resident in City Limits(Brown) 8/19/2015 8/19/2018 Beth Lang Commissioner-Resident in City Limits(Brown) 8/19/2015 8/19/2018 Planning Commission-5 Members,4 Year Term Coinciding with Appointing Councilmember It shall be the function and duty of the Planning Commission to prepare, make and adopt, subject to the provisions of law, a master plan for the physical development of the city, and of any land situated outside the boundaries therof (Coincides with which in the Commission's judgement bears relation to the planning thereof. The Commission may appoint officers Appointing and employees and contract for services, subject to the provisions of law, provided that all expenditures of the Councilmember) Commission,exclusive of gifts,shall be within the amounts appropriated for the purpose by the City Council. Date Appointed Term Expires Laura Christensen Commissioner(Mulheren) 12/17/2014 December,2018 Christopher Watt Commissioner(Doble) 12/17/2014 December,2018 Mark Hilliker Commissioner(Brown) 12/17/2014 December,2018 Michael L. Whetzel Commissioner(Crane) 3/19/2014 December,2016 Linda Sanders Commissioner(Scalmanini) 7/15/2015 December,2016 Traffic Engineering Committee-Indefinite Term To determine the installation and proper timing and maintenance of traffic-control devices and signals, to conduct engineering analyses of traffic accidents and to devise remedial measures, to conduct engineering and traffic investigations of traffic conditions and to cooperate with other City officials in the development of ways and means to improve traffic conditions,and to carry out the additional powers and duties imposed by ordinances of the City. Date Appointed Term Expires Carla Meyer Mendocino Transit Authority Representative N/A Indefinite Kevin Thompson Planning Director Representative N/A Indefinite Ben Kageyama City Manager Representative N/A Indefinite John Lampi Public Member(Rodin) 7/19/2006 Indefinite Tim Eriksen Public Works Director/City Engineer N/A Indefinite Sean Kaeser Chief of Police Representative N/A Indefinite Darin Malugani Superintendent of Public Works Representative N/A Indefinite Donald Keith Hewett Public Member(Crane) 6/1/2016 Indefinite Neil Davis Active Transportation Representative(Scalmanini) 9/7/2016 Indefinite 9 of 9 . ITEM NO.: 7a ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,..M__ MEETING DATE: , January18,2017 City of Ukiah AGENDA SUMMARY REPORT SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF DECEMBER Summary: Payments made during the month of DECEMBER 2016, are summarized on the Report of Disbursements,. Further detail is supplied on the Schedule of Bills, representing the four(4) individual payment cycles within the month. Background: Accounts Payable check numbers: 3019541 —3019646, 3019647—3019730, 3019731 —3019888, 3019889 -3019846 Accounts Payable Wire Transfer numbers: Payroll Check numbers: 504448—504472, 504473 - 504509 Payroll Manual check numbers: Void check numbers: 3019716, 3019934 Discussion: This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. FISCAL IMPACT: Amount in New Appropriation Budgeted Source of Funds Account Number Budget Amendment 16-17 FY Required (Title& No.) See Attached N/A See Attached Yes ❑ No RECOMMENDED ACTION(,S Approve the Reportof Disbursements for the month of DECEMBER 2016 ALTERNATIVES: N/A Citizens advised: N/A Requested by: City Manager Prepared by: Management Analyst—Finance Department Coordinated with: Finance Director and City Manager Presenters: Attachments: Report of Disbursements COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance: Note:Please write Agreement Noto upper right corner of agreement when drafted.. 5 Approved Sa Sangiaco-?•, City Manager CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF DECEMBER FUNDS: 100 General Fund $178,573 17 700 Sanitary Disposal Site Fund 552,964.98 105 Measure S General Fund 548,864 70 701 Landfill Corrective Fund 110 Special General Fund 702 Disposal Closure Reserve Fund 201 Workers Comp Fund 5957 44 704 Post Closure Fund-Solid Waste 50.00 202 Liability Fund 5116,435.88 720 Golf Fund 5653.19 203 Garage Fund 54,721.33 730 Confemence Center Fund 56,914.87 204 Purchasing Fund 510,608.17 750 Visit Ukiah 50.00 205 Billing&Collections Fund $17,731.21 777 Airport Fund 535,689.01 206 Public Safety Dispatch Fund 52,627.37 778 Airport Capital Improvement Fund 207 Payroll Posting Fund 5234,048.74 779 Special Aviation Fund $5,556.25 208 Building Maintenance/Corp Yard Fund 514,270.79 800 Electric Fund 5872,862.45 209 IT Fund 538,327.32 801 Electric Capital Reserve Fund $9,385.46 220 Equipment Reserve Fund $68,808.16 803 Lake Mendocino Bond Reserve 250 Spacial Revenue Fund 51,043.41 805 Street Lighting Fund 59,086.50 251 Special Projects Reserve Fund 525,215.00 806 Public Benefits Fund 59,809.15 300 Park Development Fund 820 Water Fund 543,158.79 301 Anton Stadium Fund $0.00 822 Water Capital Improvement Fund 5101,551.25 302 Observatory Park Fund 830 Recycled Water Fund 5487.50 304 Swimming Pool Fund 50.00 305 Riverside Perk Fund 50.00 840 City/District Sewer Fund 5121,773.45 306 Skate Park Fund 50.00 841 Sewer Contruction Fund 310 Museum Grants 5283,383.76 843 Sewer Capital Fund 311 Alex Rorbaugh Recreation Center Func 54,062.84 900 Special Deposit Trust 532,544.16 312 Downtown Business Improvement Func 57,791.36 901 General Service(Accts Recv) 5685.33 313 LMIHF Housing Asset Fund 52,975.00 902 U S W,Billing&Collection 526,213.51 314 Winter Special Events 545,344.23 903 Public Safety-AB 109 50.00 500 2106 Gas Tax Fund 905 Federal Emergency Shelter Grant 501 2107 Gas Tax Fund 905 Mendocino Emergency Service Authority 503 2105 Gas Tax Fund 911 Russian River Watershed Association $448,764.07 505 Signalization Fund 940 Sanitation District Special Fund 506 Bridge Fund 943 Sanitation District Capital Improvement Fund 507 1998 STIP Augmentation Fund 952 REDIP Sewer Enterprise Fund 508 SB325 Reimbursement Fund 960 Community Redevelopment Agency 509 S.T.P.Fund 961 RDA Housing Pass-Through 510 Trans-Traffic Congest Relief Fund 962 Redevelopment Housing Fund 600 Community Development Block Grant 983 Housing Debt 601 EDBG 94-333 Revolving Loan 964 RDA Capital Pass-Through 802 Community Development Fund 965 Redevelopment Capital Improvement Fund 603 08-HOME-4688 966 Redevelopment Debt Service 604 CDBG Grant 09-STBG-6417 967 Housing Bond Proceeds 605 11-HOME-7654 Fund 50.00 968 Non-Housing Bond Proceeds 606 CDBG Grant 10-EDEF-7261 969 RDA Obligation Retirement Fund 5774.00 607 Prop 84 Grant Fund 844/944 Sewer Capital Projects Fund 588,423.57 609 13-CDBG-8940 58,937.00 610 City RDA Projects Fund Retainage Withheld 630 Asset Seizure Fund $1,800.00 831 Asset Seizure Fund(Drug/Alcohol) 633 H&S Education 11489(B)(2)(A1) 634 Federal Asset Seizure Grants 635 SUP Lew Enforcement Service Fund 51,250.00 637 Local Lew Enforcement Block Grant 638 Asset Forfeiture 11470.2 H&S 639 Special Revenue-Police $0.00 640 Parking District Fund 52,216.14 691 Museum Fund 55,153.23 PAYROLL CHECK NUMBERS:504448-504472 TOTAL DEMAND PAYMENTS-NP CHECKS 52,592,583 74 DIRECT DEPOSIT NUMBERS:79557-79751 TOTAL DEMAND PAYMENTS-WIRES*&EFTS $4900 PAYROLL PERIOD:11/22/16-12/05/16 TOTAL PAYROLL CHECKS&DIRECT DEPOSITS 5373,019 04 PAYROLL CHECK NUMBERS:504473-504509 TOTAL PAYROLL EFTS(TAXES,PERS.VENDORS) $31738642 DIRECT DEPOSIT NUMBERS:79752-79931 •vendor name(if epplleable) PAYROLL PERIOD: 12/04/16-12/17/16 PAYROLL CHECK NUMBERS: DIRECT DEPOST NUMBERS: PAYROLL PERIOD: VOID CHECK NUMBERS: TOTAL PAYMENTS $36 2834 038 20 061/912•9= 30.197.163,019,934 MANUAL CHECK NUMBERS: WIRE TRANSFER NUMBERS: CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on City Clerk APPROVAL OF CITY MANAGER CERTIFICATION OF DIRECTOR OF FINANCE I have examined this Register and approve same, I have audited this Register and approve for accuracy and available funds City Manager Director of Finance Account Code Summary 10000000 General Fund 20526430 Electric Department-Meter Readers 10010000 City Council 20620231 Ukiah Dispatch 10011100 City Clerk 20620232 Ft Bragg Dispatch 10011300 Elections 20700000 Payroll Posting Fund 10012100 City Manager 20822500 Building Maintenance 10012200 Administrative Support 20824300 Corporation Yard 10012400 Miscellaneous General Government 20922900 IT Fund 10013400 Finance Department 22013300 FA Replace-Finance UB 10014000 City Attorney 22020200 FA Replace-Police Operations 10015100 Treasury Management 22021210 FA Replace-Fire Administration 10016100 Human Resources 22022900 FA Replace-Information Technology 10017100 Economic Development 22024100 FA Replace-Garage 10018000 Community Outreach 22024220 FA Replace-Streets 10020217 Animal Control 22024413 FA Replace-Water Distribution Cap 10022100 Parks 22024414 FA Replace-Water Distribution O&M 10022300 Aquatics 22024421 FA Replace-City Wastewater 10022800 Recreation 25024210 Engineering Reserve 10022810 Recreation Administration 25024300 Corporation Yard Reserve 10022821 Adult Basketball 25122900 CIP-IT 10022822 Adult Softball 25123100 CIP-Planning 10022824 Co-Ed Volleyball 25124210 CIP-Engineering 10022831 Youth Basketball 25124220 CIP-Streets 10022832 Youth Softball 25124410 CIP-Water 10022840 Day Camp 25124421 CIP-City Wastewater 10022850 Classes&Clinics 25126410 CIP-Electric 10022860 Special Activities 30022200 Park Development 10023100 Community Planning 30122210 Anton Stadium 10023320 Building Inspection 30222220 Observatory Park 10024210 Engineering 30522250 Riverside Park 10024214 Traffic Signals 30622260 Skate Park 10024220 Streets 30822280 Project Planning 10024224 Storm Drains 31022700 Museum Grant 10514000 Police-City Attorney 31122870 Alex Rorabaugh Recreation Center 10520210 Patrol 31217100 Downtown Business Improvement District 10520214 Police Reserves 50524210 Engineering-Signalization Fund 10520216 COPS Grant 50624210 Capital Engineering 10520218 Police-CSO 50824210 SB325-Engineering 10520224 Police-Major Crimes Task Force 50824220 SB325-Streets 10521210 Fire Administration 50924210 STP-Engineering 10521312 Fire Volunteer Station 50924220 STP-Streets 20112400 Worker's Compensation Fund 51024220 Trans-Traffic Slurry Seal 20212400 Liability Fund 510X9999 Trans-Traffic Project 20324100 Garage Fund 60217441 Grant-CDBG 602 20413500 Purchasing Fund 60317442 Grant-HOME 603 20513300 Billing and Collections 60417441 Grant-CDBG 604 20514000 Billing and Collections-City Attorney 60517442 Grant-HOME 605 20524412 Water Department-Meter Readers 60517461 First Time Homebuyer Program Account Code Summary 60517462 FTHB Activity Delivery 80026130 Electric Substation 60517467 FTHB-PIR 80026140 Reimbursable Work for Others 60600000 CDBG Grant 10-EDEF-7261 Fund 80026200 Electric Metering 60617441 Grant-CDBG 606 80026300 Electric Generation 60617451 General Administration 80026312 Mendocino Hydro 60617452 AD ED Direct Financial Assistance 80026330 Hydro Electric 60617453 ED Direct Financial Assistance 80026400 Electric Administration 60717443 Grant Prop 84 80026410 Electric General Administration 60724413 Prop 84 Water Distribution Cap 80026430 Interdepartmental Charges 60900000 13-CDBG-8940 80326330 Hydro Plant 60917458 13-CDBG-8940 80526610 Street Lighting 63020210 Asset Seizure Expenditure 80626500 Public Benefit 63120210 Drug&Alcohol Education 82024410 Water 63320210 H&S Asset Seizure Expenditure 82024411 Water-Production O&M 63420250 Fed Asset Seizure Expenditure 82024413 Water-Distribution Capital 63520210 SLESF 82024414 Water-Distribution O&M 63820210 Asset Forfeiture 11470 82024415 Water-Production Capital 64020213 Parking Enforcement 82224413 Water-Distribution Capital 69122700 Museum 84024420 Wastewater 70024500 Landfill 700 84024421 Wastewater City-O&M 70224500 Landfill Closure 84024422 Wastewater City-Capital 70424500 Landfill Post closure 84024425 Wastewater Treatment-O&M 72022400 Golf 84124426 Wastewater Treatment-Capital 73022600 Conference Center 84224420 Wastewater 75017110 Visit Ukiah 84324422 Wastewater City-Capital 77725200 Airport Operations 84424421 Wastewater City Capital-O&M 77817411 FAA Grant 84424422 Wastewater City-Capital 80026100 Electric Administration 90000000 Special Deposit Trust Fund 80026110 Electric Overhead 91190100 Russian River Watershed Assoc 80026120 Electric Underground 96900000 Successor Agency Object Code Summary 12102 INVENTORY OF SUPPLIES 52526 FRAUD INVEST.ASSESSMENT 12103 STORES PURCHASES 52527 A.D.P. PREMIUM & DEDUCTIBLE 12104 INVENTORY-PURCHASES 52528 LIABILITY INSURANCE 12105 STORES ISSUES 52529 EARTHQUAKE & FLOOD PREMIUMS 51211 PERS UNFUNDED LIABILITY 52530 POLLUTION-ENVIRON INS PREMIUM 51280 OVERTIME/CALLOUT MEALS 52531 UMEMPLOY. INS EXPENSE 51285 CALLOUT MILEAGE REIMBURSEMENTS 52532 SAFETY&TRAINING SUPPORT 52100 CONTRACTED SERVICES 52600 RENT 52107 CONTRACTED SERVICES-EIR 52841 SUCCESSOR AGENCY ADMIN 52108 CONTRACT SERVICES-GPU 54100 SUPPLIES 52110 AMBULANCE BILLING 54101 POSTAGE 52111 MAINT.CONTRCTS- DEFIBRULATOR 54102 SMALL TOOLS 52112 M.S.OVERSIGHT 54105 PHOTOGRAPHIC EXPENSE 52113 PLANNING STUDIES 54106 SPECIALTY SUPPLIES 52114 COMPLIANCE STUDIES 54120 PW-SPECIAL SUPPLIES 52120 LABOR CHARGES FROM OTHER DEPAR 54121 PW-ASPHALT CONCRETE 52130 EDUCATIONAL& MARKETING MATL'S 54122 PW-AGGREGATE BASE 52131 ASSISTANCE TO SENIORS 54123 PW-CRACK SEALANT 52132 EMERGENCY ASSISTANCE 54124 PW-CONCRETE/SUPPLIES 52133 MONTHLY DISCOUNT PROGRAM 54125 PW-TRAFFIC PAINT 52134 CONTRACT ADMINISTRATION 54126 PW-PREMARKS 52135 ENERGY CONSERVATION PROGRAM 54127 PW-SIGN POSTS/SHEETING 52136 PHOTOVOLTAIC RATES/INCENTIVE 54128 PW-COLD PATCH MATERIAL 52137 PUBLIC BENEFITS PROGRAM MGMT 54129 PW-TACK OIL 52138 NCPA PUBLIC BENEFITS PROGRAM 54130 PW-SAFETY 52139 RESEARCH, DEVELOPMENT& DEMO 54131 PW- BARRICADES&CONES 52140 LITIGATION EXPENSES 54160 HR-CITY LIABILITY&CONTRACT 52145 DETACHMENT-SEWER-UVSD 54161 HR- BACKGROUND& PHYSICALS 52150 LEGAL SERVICES/EXPENSES 54162 HR-ADVERTISING 52151 AFLAC& PERS INSUR ADMIN FEES 54163 HR- INTERVIEW SUPPLIES 52170 UKIAH WASTE SOLUTIONS 54164 HR- FORMS&OTHER DIV. EXP. 52171 RESIDENTIAL BILLING CHARGE 54165 HR- NEW EMPLOYEE FINGERPRINT 52172 COMMERCIAL OVERSIGHT FEE 54166 HR- DOT TESTING PROGRAM 52180 SECURITY SERVICES 54167 HR- EMPLOYEE DEVELOPMENT 52301 PROPERTY TAX ADMIN FEE 54168 HR- REMIF SAFETY TRNG&SUPPO 52302 AMBULANCE FEES 54201 PRISONER EXPENSE 52303 REHIT SUPPORT 54202 MAJOR CRIME INVETIGATIONS 52304 LAFCO FEES AND PROP TAX EXP 54320 SOFTWARE 52500 TRUSTEE FEES 55100 TELEPHONE 52510 ADVERTISING &PROMOTION 55200 PG&E 52515 ADVERTISING &PUBLICATION 55210 UTILITIES 52521 LIABILITY INSURANCE PREMIUM 56100 VEHICLE& EQUIPMENT MAINT. &R 52522 LIABILITY INSURANCE DEDUCT 56110 CITY GARAGE-PARTS 52523 BOILER/MACHINERY PREMIUMS 56111 CITY GARAGE-LABOR 52524 PROPERTY INSURANCE 56112 EQUIPMENT PARTS FOR RESALE 52525 WORKER'S COMP. EXPENSE 56120 EQUIPMENT MAINTENANCE&REPAIR 56121 R& M RADIO EQUIPMENT 80235 SYSTEM MAINTENANCE 56122 R& M NON-AUTO EMS EQUIPMENT 80236 EMERGENCY/CONTINGENCY 56123 R & M COMPUTERS 90100 LOAN PROCEEDS 56124 MAINT CONTRACT DEFIBULATORS 90101 LOAN PAYMENT RECEIVED 56130 EXTERNAL SERVICES 90301 LOAN REPAYMENT 56210 FUEL&FLUIDS 90410 BOND PROCEEDS 56300 BUILDING MAINT. & REPAIR 56410 EQUIPMENT RENTAL- PRIVATE 56504 FACILITY MAINTENANCE&REPAIR 56600 AIRFIELD MAINTENANCE& REPAIR 56700 LANDFILL CLOSURE EXPENSE 57100 CONFERENCE&TRAINING 57101 CONF&TRAINING-AQUATICS 57102 CONF&TRAINING-PARKS STAFF 57200 MEETINGS 57300 MEMBERSHIPS&SUBSCRIPTIONS 58101 NCPA PLANT GENERATION 58102 NCPA POWER PURCHASES 58103 NCPA TRANSMISSION 58104 NCPA MANAGEMENT SERVICES 58105 NCPA THIRD PARTY SALES 58106 NCPA PASS THROUGH COSTS 58107 NCPA COMMITMENTS ACTIVITY 58201 WATER PURCHASES 58202 WATER TREATMENT PLANT CHEMICAL 58401 AVIATION FUEL 58410 GARAGE LUBRICANTS& PARTS 58510 REIMBRSABLE JOBS 59100 PROPERTY TAXES PAID 59101 FEES 59102 FRANCHISE FEES 59350 PURCHASE DISCOUNTS TAKEN 59400 OTHER EXPENSES 70101 LOAN PAYMENTS MADE 70102 BOND INTEREST PAYMENTS 70110 BOND ISSUANCE COSTS 70201 LOAN PRINCIPAL PAYMENTS 70202 BOND PRINCIPAL PAYMENTS 80100 MACHINERY& EQUIPMENT 80200 BUILDINGS ACQUISITION 80210 LAND ACQUISITION 80220 BUILDING IMPROVEMENTS 80230 INFRASTRUCTURE 80231 RECYCLING STUDY 50%GRANT MATC 80232 LINE REPLACEMENTS 80233 MAIN REPLACEMENTS 80234 INFLOW/INFILTRATION list of Checks r-sen ed for Approval 12/1/2 SH16 The following lust of biDDs payable was revii w /u nisi aper yed for payment. 1 Signature Invoices vendor Name Invoice Invoice oiip � Description invoice/Ana/ invoice Account Detail/and,io Allocation%'! Detail AFLAC GROUP INSURANCE 1575954700 CRITICAL CARE INSURANCE $563.38 20700000-20538 AFLAC CRITICAL ILLNSS POLICY $563.38 Vendor Total: $563.38 AIMEE SHIELDS DEC 16 TRANSCRIPTION SERVICES FOR $1,250.00 63520210-52100 CONTRACTED SERVICES $1,250.00 POL Vendor Total: $1,250.00 ALAN HODGE DV111816 REIMBURSE CERTIFICATION $340.00 84024425-57300 MEMBERSHIPS& $340.00 RENEWAL SUBSCRIPTIONS Vendor Total: $340.00 ALPHA ANALYTICAL 6111047- Soil,Soil Vapor,and Groundwa $1,728.00 84024425-52100 CONTRACTED SERVICES $1,728.00 LABORATORIES INC UKIAHSTP Vendor Total: $1,728.00 ALPINE AWARDS 5513812 SHIRT SUPPLIES $323.30 82024414-54100 SUPPLIES $161.65 84024421-54100 SUPPLIES $161.65 Vendor Total: $323.30 ANDREW PHILLIPS TA 12/4- TRAVEL ADVANCE $1,594.44 10520210-57100 CONFERENCE&TRAINING $1,594.44 12/16/16 Vendor Total: $1,594.44 AT&T MOBILITY 83218877X1114 DATA&VOICE $148.39 10022300-55100 TELEPHONE $49.66 2016 20620231-55100 TELEPHONE $12.63 77725200-55100 TELEPHONE $22.69 List f Checks Presented for Approval on 12/1/2016 venderInvokes r�ri rrr. r, r , rrr riir r rrrr rrrrirrii ,rrr r, rrii ri r rr r r r� rr r rrr rrr rrrr err rim rrr rri r' Nainvoice a invof �De nInvoiceA �cA e end eta AT&T MOBILITY 83218877X1114 DATA&VOICE $148.39 82024410-55100 TELEPHONE $12.63 2016 82024411-55100 TELEPHONE $12.69 82024411-55100 TELEPHONE $12.83 84024421-55100 TELEPHONE $25.26 832056361X111 POLICE MODEMS $499.80 10520210-55100 TELEPHONE $499.80 42016 875108535X111 VOICE&DATA $63.15 82024411-55100 TELEPHONE $25.26 42016 84024421-55100 TELEPHONE $37.89 Vendor Total: $711.34 BAYSIDE PRINTED PRODUCTS 104991 PRINTING AND TYPESETTING $1,605.66 64020213-54100 SUPPLIES $1,605.66 SERVI Vendor Total: $1,605.66 BEST BEST&KRIEGER LLP 783144 RDA LEGAL SERVICES AS $124.80 96995669-52100 CONTRACTED SERVICES $124.80 NEEDED 783145 RDA LEGAL SERVICES AS $343.20 96995669-52100 CONTRACTED SERVICES $343.20 NEEDED Vendor Total: $468.00 BROOKE HOFSTETTER DV112316 INSTRUCTOR $80.00 10022850-52100 CONTRACTED SERVICES $80.00 Vendor Total: $80.00 CA ASSOCIATION FOR LOCAL 300000151 MEMBERSHIP DUES $350.00 10017100-57100 CONFERENCE&TRAINING $350.00 ECONOMIC DEVELOPMENT Vendor Total: $350.00 CA POLICE CHIEFS ASSOC 6787 REGISTRATION $551.00 10520210-57100 CONFERENCE&TRAINING $551.00 Vendor Total: $551.00 CBRE INC 41490- HOTEL FEASIBILITY STUDY $25,000.00 10017100-52100 CONTRACTED SERVICES $15,000.00 SF160113 List of Checks Presented for Approval on 12/1/2016 Invokes V p Vendor a i/, Dili ice.40 Invoiceoptionnice Account Detaiil o o oo ooiii oa o li o CBRE INC 41490- HOTEL FEASIBILITY STUDY $25,000.00 75017110-52100 CONTRACTED SERVICES $10,000.00 SF160113 Vendor Total: $25,000.00 CLARK PEST CONTROL 19192178 PEST CONTROL SVCS $95.00 80026400-52100 CONTRACTED SERVICES $95.00 Vendor Total: $95.00 CLOVER STORNETTA FARMS 5020060150 PROVIDE MISC GOODS AS $30.88 73022600-54100 SUPPLIES $30.88 NEEDED Vendor Total: $30.88 CODE PUBLISHING COMPANY 54660 CODIFICATION SERVICES AS $64.35 10011100-52100 CONTRACTED SERVICES $64.35 PER A Vendor Total: $64.35 CONSOLIDATED ELECTRICAL 8821-497400 MISCELLANEOUS ELECTRICAL $436.45 90000000-23237 DISTRICT USE TAX-MEASURE S ($2.03) DISTRIBUTORS INC SUPPI 80026120-54100 SUPPLIES $2.03 80026120-54100 SUPPLIES $436.45 Vendor Total: $436.45 CONTRA COSTA COUNTY 19718 REGISTRATION $324.00 10520210-57100 CONFERENCE&TRAINING $324.00 SHERRIFF'S OFFICE Vendor Total: $324.00 CONVERGENT COMPUTING BILL42037 IT SERVICES $2,475.00 20922900-52100 CONTRACTED SERVICES $2,475.00 BILL41957 IT SERVICES $3,600.00 20922900-52100 CONTRACTED SERVICES $3,600.00 Vendor Total: $6,075.00 DANIEL STEEL&MACHINE INC 13760 LABOR&MATERIAL FOR STEEL $43.79 80100000-80230 INFRASTRUCTURE $43.79 PIPE PIECE Vendor Total: $43.79 List J Invokes Ven%i do ero, inveoce, % invoice Description�� Invoice rn// invoice Accd,antnil,ail,eta add, / ai Detail DEPT OF FORESTRY&FIRE 138577 Tree and Shrub Removal Service $1,486.03 10024220-52100 CONTRACTED SERVICES $1,143.10 PROTECTION 80100000-80230 INFRASTRUCTURE $342.93 Vendor Total: $1,486.03 DISBURSEMENT UNIT DV120116 WITHHOLDING ORDER $75.00 10000000-20150 AP CONTRACT RETAINAGE $75.00 0450016456-01 Vendor Total: $75.00 DIVERSIFIED INSPECTIONS INC 270044 EQUIPMENT MAINTENANCE AND $6,475.00 20324100-52100 CONTRACTED SERVICES $1,200.00 REPA 10022100-56130 EXTERNAL SERVICES $505.55 10024220-56130 EXTERNAL SERVICES $880.56 10521210-56130 EXTERNAL SERVICES $450.00 80026400-56130 EXTERNAL SERVICES $3,088.89 82024411-56130 EXTERNAL SERVICES $200.00 82024414-56130 EXTERNAL SERVICES $75.00 84024421-56130 EXTERNAL SERVICES $75.00 Vendor Total: $6,475.00 ELLIES MUTT HUT 698744 WORKING LUNCH $41.73 10013400-57100 CONFERENCE&TRAINING $41.73 Vendor Total: $41.73 EPIC AVIATION LLC 6923411 AVGAS $27,936.94 77725200-58401 AVIATION FUEL $27,936.94 Vendor Total: $27,936.94 EUREKA OXYGEN CO 432401 EQUIPMENT MAINTENANCE $145.00 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.01) 90000000-23237 DISTRICT USE TAX-MEASURE S ($0.03) 31122870-56120 EQUIPMENT MAINTENANCE& $0.42 REPAIR List of Checks Presented for Ahoproval on 12/1/2016 vendor ,ome%O Invoice/ Arnt; ice Account Allocation Detail EUREKA OXYGEN CO 432401 EQUIPMENT MAINTENANCE $145.00 31122870-56120 EQUIPMENT MAINTENANCE& $145.00 REPAIR 90000000-23013 STATE USE TAX LIABILITY ($0.38) Vendor Total: $145.00 FASTENAL CAUKA23752 SUPPLIES $133.76 84024421-54100 SUPPLIES $133.76 Vendor Total: $133.76 FEDERAL EXPRESS 5-615-24096 SHIPPING CHARGES $376.40 10520210.54101 POSTAGE $30.71 10520210-54101 POSTAGE $33.24 10520210-54101 POSTAGE $33.24 10520210-54101 POSTAGE $33.40 10520210-54101 POSTAGE $45.85 82024411-54101 POSTAGE $8.33 82024411-54101 POSTAGE $128.31 84024425-54100 SUPPLIES $30.86 84024425-54100 SUPPLIES $32.46 Vendor Total: $376.40 FLEETPRIDE 81228627 MISC PARTS&MATERIALS AS $7.63 90000000-23237 DISTRICT USE TAX-MEASURE S ($0.04) NEED 82024411-54100 SUPPLIES $0.04 82024411-54100 SUPPLIES $7.63 Vendor Total: $7.63 GENERAL SERVICES AGENCY DV120116 SPANISH MTN SUBLEASE MO $50.00 20620231-52100 CONTRACTED SERVICES $50.00 RENT-N list of Checks Presented for Approval on 12/1/2016 Invokes Vender Name Invoice# Invoice e criPti" Amt iniice Account�ai!i etat andi /i atmil on, GENERAL SERVICES AGENCY 201610-4 SLA AGREEMENT $1,541.84 20620231-52100 CONTRACTED SERVICES $1,541.84 Vendor Total: $1,591.84 GRADY HURN TA 12/4- TRAVEL ADVANCE $1,926.17 80026400-57100 CONFERENCE&TRAINING $1,926.17 12/16/16 Vendor Total: $1,926.17 GRANITE CONSTRUCTION 1083490 MISC ROCK&ROAD PATCH $471.38 82024414-54100 SUPPLIES $353.54 COMPANY MATERIA 84024421-54100 SUPPLIES $117.84 Vendor Total: $471.38 HACH COMPANY 10181121 TREATMENT SUPPLIES $186.56 84024425-54100 SUPPLIES $186.56 10187449 TREATMENT SUPPLIES $316.15 84024425-54100 SUPPLIES $316.15 Vendor Total: $502.71 HARTFORD RETIREE PREMIUM 50011-DEC 16 RETIREE HEALTH INSURANCE $2,069.49 20700000-20524 NON-EMPLOYEE HEALTH $2,069.49 ACCT INS.PREM Vendor Total: $2,069.49 IBEW,LOCAL 1245 NOV 16.1 ELECTRIC UNIT UNION DUES $1,584.50 20700000-20509 P/R DEDUCT-UNION DUES $1,584.50 Vendor Total: $1,584.50 IDEXX DISTRIBUTION INC 3008945922 SIMPLATE $225.08 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.25) 84024425-54100 SUPPLIES $0.25 84024425-54100 SUPPLIES $225.08 Vendor Total: $225.08 INFOSEND INC 113472 SNIPE-UKIAH ON ICE $486.00 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.57) List of Checks Presented for Appr Nall on 12/1/2016 Invoices 'vendor am // invoice# ,/ invoice Description//% nvoicrAmt%/%%% vo c Account! etai and Allocation/% wit INFOSEND INC 113472 SNIPE-UKIAH ON ICE $486.00 10022810-54100 SUPPLIES $0.57 10022810-54100 SUPPLIES $486.00 Vendor Total: $486.00 INTEGRITY SHRED 64070 DOCUMENT SHREDDING $57.00 10520210-54100 SUPPLIES $28.50 20620231-54100 SUPPLIES $28.50 Vendor Total: $57.00 INTERCOUNTY MECHANICAL& 5402 AIR CONDITIONING $391.92 84024425-52100 CONTRACTED SERVICES $391.92 ELECTRICAL INC MAINTENANCE—WWTP Vendor Total: $391.92 INTERWEST CONSULTING 30158 GIS SERVICES-ON-CALL AND AS $131.25 20922900-52100 CONTRACTED SERVICES $52.50 GROUP INC 82024410-52100 CONTRACTED SERVICES $78.75 Vendor Total: $131.25 JOHN CRANE INC 3292853 SEAL ASSEMBLY CARTRIDGE $906.71 82024411-56120 EQUIPMENT MAINTENANCE 8 $906.71 REPAIR Vendor Total: $906.71 JUDY CHAN DV120116 RENT FOR 185 MASON ST $1,365.00 10022100-52600 RENT $1,365.00 Vendor Total: $1,365.00 KENNETH JUDD DV110916 BOOT ALLOWANCE $109.86 84024425-54100 SUPPLIES $109.86 Vendor Total: $109.86 LIBBY ROSEN-MATHIS DV112316 INSTRUCTOR $100.00 10022850-52100 CONTRACTED SERVICES $100.00 Vendor Total: $100.00 List of Checks Presented r Approval on 12/1/2016 Invokes e'n'cle'r Nam , MENDOCINO SOLID WASTE # Invoice DeactriPtioa Invoice Amt Invoice Account Detail andl Altocat 10442 DRUM DISPOSAL $210.00 80026400-54100 SUPPLIES $210.00 MANAGEMENT AUTHORITY Vendor Total: $210.00 MOTION INDUSTRIES INC CA23-501630 BEARING,FITTING& $97.71 90000000-23237 DISTRICT USE TAX-MEASURES ($0.46) MISCELLANEO 80100000-80230 INFRASTRUCTURE $0.46 80100000-80230 INFRASTRUCTURE $97.71 Vendor Total: $97.71 MUNI SERVICES LLC 0000043766 BUSINESS LICENSE $2,916.00 10013400-52100 CONTRACTED SERVICES $2,916.00 PROCESSING Vendor Total: $2,916.00 NATHANIEL HAYES DV112316 INSTRUCTOR $473.00 10022850-52100 CONTRACTED SERVICES $473.00 Vendor Total: $473.00 NFP NATIONAL ACCOUNT DEC-16 DEC-16 NFP INS—LIFE<D $2,960.97 20700000-20523 P/R DEDUCT-LTD $2,670.72 SERVICES 20700000-20512 REMIF LIFE $32.25 20700000-20512 REMIF LIFE $258.00 Vendor Total: $2,960.97 NOR-CAL RECYCLED ROCK& 12415 MISC ROCK&ROAD PATCH $761.82 90000000-23237 DISTRICT USE TAX-MEASURE S ($3.54) AGGREGATES INC MATERIA 70024500-54100 SUPPLIES $3.54 70024500-54100 SUPPLIES $761.82 12420 MISC ROCK&ROAD PATCH $1,063.66 90000000-23237 DISTRICT USE TAX-MEASURE S ($4.94) MATERIA 70024500-54100 SUPPLIES $4.94 70024500-54100 SUPPLIES $1,063.66 List of Cheds Presented f1Aphi royal on 12/1/2016 Invoices Atendlor Name invoice# owoict Desc *peon Itivete Amt oice Account Dotal a tt Allocation bet NOR-CAL RECYCLED ROCK& 12463 MISC ROCK&ROAD PATCH $467.46 84024421-54100 SUPPLIES $467.46 AGGREGATES INC MATERIA Vendor Total: $2,292.94 NORTHERN AGGREGATES INC 51520 MISC ROCK&SAND AS NEEDED $755.37 70024500-54100 SUPPLIES $755.37 Vendor Total: $755.37 NSI LAB SOLUTIONS INC 337260 CHEMICAL SUPPLIES AS $291.50 84024425-54100 SUPPLIES $291.50 NEEDED Vendor Total: $291.50 OFFICE DEPOT 861551973001 OFFICE SUPPLIES, $7.77 10011100-54100 SUPPLIES $7.77 MISCELLANEOUS 661551500001 OFFICE SUPPLIES, $12.99 10011100-54100 SUPPLIES $12.99 MISCELLANEOUS 861551974001 OFFICE SUPPLIES, $7.35 10012100-54100 SUPPLIES $7.35 MISCELLANEOUS Vendor Total: $28.11 ONE TIME PAY VENDOR 107314-7 SOLAR PV SYSTEM REBATE $1,186.64 80626500-52135 ENERGY CONSERVATION $1,186.64 PROGRAM DV112816 REIMBURSE JOB COSTS $1,097.74 90000000-23200 REFUNDABLE DEPOSITS TRUST $7,131.84 10000000-44830 REIMBURSABLE JOBS ($1,000.00) 82000000-44830 REIMBURSABLE JOBS ($1,272.80) 82000000-44830 REIMBURSABLE JOBS ($1,005.82) 82000000-44830 REIMBURSABLE JOBS ($838.11) 84000000-44830 REIMBURSABLE JOBS ($1,005.82) 84000000-44830 REIMBURSABLE JOBS ($461.38) 84000000-44830 REIMBURSABLE JOBS ($450.17) 113936-9 UTILITIES REFUND $55.88 90100000-10421 UTILITY RECEIVABLES CLEARING $55.88 List of 12/1/2016 Checks Presented for Approval ............._........................................................._....._�w�w�w�w..�w�w�w�__.............................................. Invokes Vendor Name InvOiCe# invoice DeScriptiC01 Invoice Aint invoice Account Detail an a ion e ONE TIME PAY VENDOR 115266-9 UTLITIES REFUND $62.28 90100000-10421 UTILITY RECEIVABLES CLEARING $62.28 113695-1 UTILITIES REFUND $86.12 90100000-10421 UTILITY RECEIVABLES CLEARING $86.12 116471-4 UTILITY REFUND $136.29 90100000-10421 UTILITY RECEIVABLES CLEARING $136.29 Vendor Total: $2,624.95 OPERATING ENGINEERS UNION 1611-1 PUBLIC WORKS UNION DUES $855.00 20700000-20509 P/R DEDUCT-UNION DUES $855.00 1611-1 MISCELLANEOUS UNION DUES $954.00 20700000-20509 P/R DEDUCT-UNION DUES $954.00 Vendor Total: $1,809.00 OWEN EQUIPMENT SALES 00037454 PARTS AS NEEDED $30.16 84024421-56130 EXTERNAL SERVICES $30.16 Vendor Total: $30.16 PERKOWSKI SCREEN PRINT 14440 SPORT TEK RIVAL CINCH PACK $600.09 10520210-52100 CONTRACTED SERVICES $600.09 Vendor Total: $600.09 PFM ASSET MANAGEMENT LLC PFM-71340 FINANCIAL ADVISORY SERVICES $5,116.85 10015100-52100 CONTRACTED SERVICES $5,116.85 Vendor Total: $5,116.85 PHYSIO-CONTROL INC 416134911 POOL SUPPLIES $145.49 10022300-54100 SUPPLIES $145.49 Vendor Total: $145.49 PLATT ELECTRIC SUPPLY K601952 MISC ELECTRICAL SUPPLIES AS $3.53 90000000-23237 DISTRICT USE TAX-MEASURE S ($0.02) NE 82024411-56120 EQUIPMENT MAINTENANCE 8 $0.02 REPAIR 82024411-56120 EQUIPMENT MAINTENANCE 8 $3.53 REPAIR K612755 MISC ELECTRICAL SUPPLIES AS $14.68 90000000-23237 DISTRICT USE TAX-MEASURE S ($0.07) NE 82024411-56120 EQUIPMENT MAINTENANCE 8 $0.07 REPAIR List of Checks Presented for Approval on 12/1/2016 Invoices Vendor Name Invoice* Invoke Description%p Invoice,/ iAmt iia InvoiceiAllocation etail PLATT ELECTRIC SUPPLY K812755 MISC ELECTRICAL SUPPLIES AS $14.68 82024411-56120 EQUIPMENT MAINTENANCE& $14.68 NE REPAIR K839392 MISC ELECTRICAL SUPPLIES AS $43.16 90000000-23237 DISTRICT USE TAX-MEASURES ($0.20) NE 82024411-54102 SMALL TOOLS $0.20 82024411-54102 SMALL TOOLS $43.16 Vendor Total: $61.37 PORTOLA SYSTEMS INC 34028 I.T.SERVICES AS NEEDED $396.25 20922900-52100 CONTRACTED SERVICES $396.25 34014 I.T.SERVICES AS NEEDED $2,640.00 20922900-52100 CONTRACTED SERVICES $2,640.00 Vendor Total: $3,036.25 PRESS DEMOCRAT 2760811 EMPLOYMENT AD—CSR III $1,007.40 10016100-54162 HR-ADVERTISING $1,007.40 Vendor Total: $1,007.40 PROFESSIONALCELLULAR& A37002 IT ON CALL PAGERS $155.55 20922900-54100 SUPPLIES $155.55 PAGING Vendor Total: $155.55 QUALITY ASSURANCE SOLUTION CA-2016-071 TRAINING AND MANAGEMENT $690.00 84024425-57100 CONFERENCE&TRAINING $690.00 LLC SYSTEM SUPPORT Vendor Total: $690.00 REDWOOD COAST FUELS 1813644 CARDLOCK FUEL PURCHASES $169.43 20324100-56112 EQUIPMENT PARTS FOR RESALE $147.91 84024421-56130 EXTERNAL SERVICES $21.52 1813297 CARDLOCK FUEL PURCHASES $17.43 20822500-56210 FUEL&FLUIDS $17.43 Vendor Total: $186.86 REDWOOD EMPIRE AIKIKAI DV 111516 INSTRUCTOR $32.00 10022850-52100 CONTRACTED SERVICES $32.00 Vendor Total: $32.00 REDWOOD EMPIRE MUNICIPAL DEC-16 MEDICAL,DENTAL&VISION $215,111.40 20700000-20524 NON-EMPLOYEE HEALTH $473.20 INSURANCE FUND INSURANCE PREMIUMS INS.PREM list of Checks Presented for Approval on 12/1/2016 Invoices vendor No �� %���������0 �������� '���////// o.c Arm///////���'��ce A ��tp t 1���d Ad cation,Dot // REDWOOD EMPIRE MUNICIPAL DEC-16 MEDICAL,DENTAL&VISION $215,111.40 20700000-20524 NON-EMPLOYEE HEALTH $2,296.00 INSURANCE FUND INSURANCE PREMIUMS INS.PREM 20700000-20524 NON-EMPLOYEE HEALTH $10,216.00 INS.PREM 20700000-20520 P/R DEDUCT-MEDICAL INS $186,128.00 20700000-20510 REMIF DENTAL $13,341.00 20700000-20511 REMIF VISION $2,657.20 DEC-16 DEC-16 REMIF EAP INS $481.44 20112400-52525 WORKER'S COMP.EXPENSE $481.44 Vendor Total: $215,592.84 REMY MOOSE MANLEY LLP 104320 RETAIN TO REP CITY IN $93.00 90000000-21111 PLANNING PERMIT ESCROW $93.00 LAWSUIT Vendor Total: $93.00 RICHARD ANDERSON 2016-1121-1 AGREEMENT FOR PROF.SVC'S $2,100.00 20922900-52100 CONTRACTED SERVICES $2,100.00 FOR W Vendor Total: $2,100.00 RINO PACIFIC CL16332 FUEL AS NEEDED $128.94 82024414-56210 FUEL&FLUIDS $69.63 84024421-56210 FUEL&FLUIDS $59.31 Vendor Total: $128.94 RODS SHOES SF-D 19560 RAIN BOOTS—OVERLAND $173.00 20524412-54100 SUPPLIES $173.00 Vendor Total: $173.00 SANTA ROSA JUNIOR COLLEGE AR17-00992 REGISTRATION $132.00 10520210-57100 CONFERENCE&TRAINING $132.00 Vendor Total: $132.00 SHAPIRO,GALVIN,SHAPIRO& 22926 LEGAL REPRESENTATION IN $101.25 10016100-52100 CONTRACTED SERVICES $101.25 MORAN PERSON Vendor Total: $101.25 List Invokes Vendor Name' / ////////////////////////////////////Invoke Invoke pi ��� /O///////////// ce !'u land ikkati % SILVA SEPTIC INC 65759 SERVICE WALMART PARKING $75.00 10520220-59101 FEES $75.00 LOT RV HOLDING TANK Vendor Total: $75.00 SNAP-ON INDUSTRIAL ARV/30623176 TOOLS AS NEEDED $521.89 20324100-54102 SMALL TOOLS $521.89 ARV/30707971 TOOLS AS NEEDED $95.21 20324100-54100 SUPPLIES $95.21 ARV/30692114 TOOLS AS NEEDED $106.15 20324100-54100 SUPPLIES $106.15 ARV/30756925 TOOLS AS NEEDED $332.81 20324100-54100 SUPPLIES $332.81 Vendor Total: $1,056.06 SPECIAL TAXES REMIT 0002 5598 762 WATER RIGHTS FEE $163.19 82024410-59101 FEES $163.19 PROCESSING 0002 5284 183 WATER RIGHTS FEE $1,000.00 82024410-59101 FEES $1,000.00 0002 5275 083 WATER RIGHTS FEE $1,105.65 82024410-59101 FEES $1,105.65 0002 5288 877 WATER RIGHTS FEE $5,778.90 82024410-59101 FEES $5,778.90 Vendor Total: $8,047.74 STAPLES CREDIT PLAN 57768 OFFICE SUPPLIES,MISC AS $45.41 10013400-54100 SUPPLIES $45.41 NEEDE 77629 OFFICE SUPPLIES,MISC AS $50.26 10022100-54100 SUPPLIES $50.26 NEEDE 64167 OFFICE SUPPLIES,MISC AS $141.38 10022100-54100 SUPPLIES $141.38 NEEDE 64493 OFFICE SUPPLIES,MISC AS $76.94 10022810-54100 SUPPLIES $76.94 NEEDE 61974 OFFICE SUPPLIES,MISC AS $6.26 73022600-54100 SUPPLIES $6.26 NEEDE 1683964891 OFFICE SUPPLIES,MISC AS $139.95 73022600-54100 SUPPLIES $139.95 NEEDS 60064 OFFICE SUPPLIES,MISC AS $20.53 75017110-54100 SUPPLIES $20.53 NEEDE 011 List of Checks Presented r Approval on 12/1/2016 rInvoice Vendor Name Invoice#' Invoice Description Invoice,Amt Invoice Account Detail and Allocation Detail STAPLES CREDIT PLAN 59635 OFFICE SUPPLIES,MISC AS ($7.57) 77725200-54100 SUPPLIES ($7.57) NEEDE 58862 OFFICE SUPPLIES,MISC AS $122.17 77725200-54100 SUPPLIES $122.17 NEEDE 77616 OFFICE SUPPLIES,MISC AS $27.02 80026400-54100 SUPPLIES $27.02 NEEDE 77371 OFFICE SUPPLIES,MISC AS $250.04 82024411-54100 SUPPLIES $250.04 NEEDE 62188 OFFICE SUPPLIES,MISC AS $102.69 84024421-54100 SUPPLIES $102.69 NEEDE 60308 OFFICE SUPPLIES,MISC AS $105.91 84024421-54100 SUPPLIES $105.91 NEEDE Vendor Total: $1,080.99 STATE OF CALIFORNIA DV111516 PESTICIDE APPLICATORS $60.00 10022100-57300 MEMBERSHIPS& $60.00 CERTIFICATE RENEWAL SUBSCRIPTIONS Vendor Total: $60.00 SYAR INDUSTRIES INC 625031 ASPHALT AS NEEDED $259.22 10024220-54121 PW-ASPHALT CONCRETE $259.22 624823 ASPHALT AS NEEDED $265.97 10024220-54121 PW-ASPHALT CONCRETE $265.97 625384 ASPHALT AS NEEDED $515.05 10024220-54121 PW-ASPHALT CONCRETE $515.05 Vendor Total: $1,040.24 TAPCO INV004857 WHITE POST W/HARDWARE $344.50 10024220-54127 PW-SIGN POSTS/SHEETING $344.50 Vendor Total: $344.50 TELECOM 8478 TELEPHONE PRODUCTS& $105.00 20922900-52100 CONTRACTED SERVICES $105.00 SERVICES 8489 TELEPHONE PRODUCTS& $105.00 20922900-52100 CONTRACTED SERVICES $105.00 SERVICES 8471 TELEPHONE PRODUCTS& $604.50 20922900-52100 CONTRACTED SERVICES $604.50 SERVICES Vendor Total: $814.50 List of Checks Presented for Approval on 12/1/2416 Invokes Vend6r Name InvOlce* tilvalce DeScriPtion Invoice Arta itnAnce AMnmt Detail and Allocation Detail TIM POMA DV 111616 LASER PROJECTOR $528.97 10022810-54100 SUPPLIES $528.97 REIMBURSEMENT Vendor Total: $528.97 TNEMEC COMPANY INC 2239201 PAINT SUPPLIES $757.76 80026330-54100 SUPPLIES $757.76 Vendor Total: $757.76 TRI-PACIFIC SUPPLY 124123 C132-1 MANUAL SQUEEZE OFF $1,038.60 82024414-54102 SMALL TOOLS $1,038.80 TOOL W/GROUNDING SPIKE Vendor Total: $1,038.80 TURF STAR INC 6949291-00 MISCELLANEOUS PARTS AS $39.21 10022100-56130 EXTERNAL SERVICES $39.21 NEEDED 6957264-00 MISCELLANEOUS PARTS AS $87.29 10022100-56130 EXTERNAL SERVICES $87.29 NEEDED Vendor Total: $126.50 UKIAH DAILY JOURNAL 0005829593 LEGAL NOTICE PUBLICATIONS $100.00 10011100-52150 LEGAL SERVICES/EXPENSES $100.00 FY 1 0005845930 LEGAL NOTICE PUBLICATIONS $100.00 10011100-52150 LEGAL SERVICES/EXPENSES $100.00 FY1 0005832311 LEGAL NOTICE PUBLICATIONS $100.00 10023100-54100 SUPPLIES $100.00 FY 1 0005830819 LEGAL NOTICE PUBLICATIONS $171.22 10023100-54100 SUPPLIES $171.22 FY1 0005823710 LEGAL NOTICE PUBLICATIONS $13.11 10520210-54100 SUPPLIES $13.11 FY 1 Vendor Total: $484.33 UKIAH PAPER SUPPLY 1463448 JANITORIAL SUPPLIES,MISC AS $37.50 31122870-56300 BUILDING MAINT.&REPAIR $37.50 N 1464370 JANITORIAL SUPPLIES,MISC AS $153.03 84024425-56300 BUILDING MAINT.&REPAIR $153.03 N 1463601 JANITORIAL SUPPLIES,MISC AS $70.38 31122870-54100 SUPPLIES $70.38 N 1463832 JANITORIAL SUPPLIES,MISC AS $10.41 73022600-54100 SUPPLIES $10.41 N List of Checks Presented for Approval on 12/1/2016 Invokes Vendor Name Invoice# Invoice Descniption Invoice Amt Invoice Account Detail andl Allocation Detail UKIAH PAPER SUPPLY 1464116 JANITORIAL SUPPLIES,MISC AS $370.27 80026400-54100 SUPPLIES $370.27 N 1463997 JANITORIAL SUPPLIES,MISC AS $35.02 82024411-54100 SUPPLIES $35.02 N 1463725 JANITORIAL SUPPLIES,MISC AS $181.48 82024411-54100 SUPPLIES $181.48 N 1463868 JANITORIAL SUPPLIES,MISC AS $119.56 84024421-54100 SUPPLIES $119.56 N Vendor Total: $977.65 UKIAH TROPHIES&GIFTS 039873 BADGES,AWARDS,EMBLEMS, $1,320.21 10022822-54100 SUPPLIES $1,320.21 NAME Vendor Total: $1,320.21 UKIAH VALLEY MEDICAL CENTER 1353 OCT-16 PRE-EMPLOYMENT& $1,143.32 84024421-59101 FEES $512.89 EMPLOYEE EXAMS 10016100-54161 HR-BACKGROUND&PHYSICALS $495.43 10024220-54120 PW-SPECIAL SUPPLIES $135.00 Vendor Total: $1,143.32 UKIAH WASTE SOLUTIONS INC 325082 BIOSOLID REMOVAL $6,727.68 84024425-52100 CONTRACTED SERVICES $6,727.68 Vendor Total: $6,727.68 UNION BANK OF CALIFORNIA 1008700 TRUSTEE FEES 08/01/16-10/31/16 $1,181.00 10015100-52100 CONTRACTED SERVICES $875.00 96995601-52100 CONTRACTED SERVICES $153.00 96995669-52100 CONTRACTED SERVICES $153.00 Vendor Total: $1,181.00 UNITED SITE SERVICES 1114-4661603 PORTABLE TOILET RENTAL $166.78 10022100-52100 CONTRACTED SERVICES $166.78 114-4661600 PORTABLE TOILET RENTAL $166.78 10022100-52100 CONTRACTED SERVICES $166.78 114-4661601 PORTABLE TOILET RENTAL $166.78 10022100-52100 CONTRACTED SERVICES $166.78 114-4661602 PORTABLE TOILET RENTAL $166.78 10022100-52100 CONTRACTED SERVICES $166.78 List of Checks Presented for Approval on12/1/2016 Invokes vendor Name Invoice# invoice DescrintiOn Invoke Pant Invoice AcCount Octal and Allocat'on Octal UNITED SITE SERVICES 114-4673903 PORTABLE TOILET RENTAL $249.19 10022100-52100 CONTRACTED SERVICES $249.19 114-4661604 PORTABLE TOILET RENTAL $136.29 80026330-52100 CONTRACTED SERVICES $136.29 Vendor Total: $1,052.60 UPS 0000E19R5446 MAILING&SHIPPING SERVICES $43.36 80026110-54100 SUPPLIES $11.28 6 80026110-54100 SUPPLIES $11.28 80026400-54100 SUPPLIES $9.52 80026400-54100 SUPPLIES $11.28 0000E19R5447 MAILING&SHIPPING SERVICES $23.96 80026130-54100 SUPPLIES $23.96 6 Vendor Total: $67.32 USA BLUEBOOK 107173 SUPPLIES AS NEEDED $224.36 84024425-56120 EQUIPMENT MAINTENANCE& $224.36 REPAIR 107230 SUPPLIES AS NEEDED $598.93 84024425-56120 EQUIPMENT MAINTENANCE& $598.93 REPAIR Vendor Total: $823.29 VWR INTERNATIONAL INC 8046719701 INDICATOR STRIPS $44.55 84024425-54100 SUPPLIES $44.55 8046719702 BDH BUFFERS $787.52 84024425-54100 SUPPLIES $787.52 Vendor Total: $832.07 WAGEWORKS INC 125A10496961 ADMIN FEES $93.20 10016100-52151 AFLAC&PERS INSUR ADMIN $93.20 FEES Vendor Total: $93.20 WALMART COMMUNITY 5384 MISC ITEMS AS NEEDED $4.91 90000000-23219 PUMPKINFEST $4.91 5383 MISC ITEMS AS NEEDED $31.98 90000000-23219 PUMPKINFEST $31.98 5233 MISC ITEMS AS NEEDED $69.42 90000000-23219 PUMPKINFEST $69.42 1225 MISC ITEMS AS NEEDED $73.00 10024220-54120 PW-SPECIAL SUPPLIES $73.00 List -f Checks Presenterfor Approval on 12/1/2016 Invoices I'Vend6tr Name' /Invoke# $118,0ice'DeScriPtibn Invoice Arnt blivoice Account,Detail and Alincatoo WALMART COMMUNITY 6421 MISC ITEMS AS NEEDED $300.11 10022100-54100 SUPPLIES $300.11 6591 MISC ITEMS AS NEEDED $46.15 10520210-54100 SUPPLIES $46.15 5290 MISC ITEMS AS NEEDED $11.29 80026400-54100 SUPPLIES $11.29 9721 MISC ITEMS AS NEEDED $40.68 80026400-54100 SUPPLIES $40.68 Vendor Total: $577.54 WESCO DISTRIBUTION INC 999619 CHEMICAL SUPPLIES $277.07 80000000-12104 INVENTORY-PURCHASES $277.07 Vendor Total: $277.07 WORLD OIL ENVIRONMENTAL 1500-00113264 DISPOSAL OF MISC.PRODUCTS $120.00 77725200-56300 BUILDING MAINT.&REPAIR $120.00 SERVICES AS Vendor Total: $120.00 WYATT IRRIGATION CO 224102-00 PARTS&MISC SUPPLIES AS $62.28 90000000-23237 DISTRICT USE TAX-MEASURE S ($0.29) NEEDE 84024425-56120 EQUIPMENT MAINTENANCE& $0.29 REPAIR 84024425-56120 EQUIPMENT MAINTENANCE& $62.28 REPAIR Vendor Total: $62.28 ZUMAR INDUSTRIES INC 0167545 SIGN SHEETING $641.08 90000000-23237 DISTRICT USE TAX-MEASURE S ($2.94) 10024220-54127 PW-SIGN POSTS/SHEETING $2.94 10024220-54127 PW-SIGN POSTS/SHEETING $641.08 Vendor Total: $641.08 INVOICE TOTAL: $365,425.29 List I, Che ks PresHChecksIIIt,,111111' iii JIIID 11IIII� HIIli 1 l ``») 1 211•111111 i ::The f.ppo},,pn Ust of Ms p yalhl r v'ie d approved fIir payment / .~~ / - /c "Nr ...)/11"4Suggnamu re In iil h . pr a ooiu�rlr,imllirliu�gu� ,lltrrr/rrp�„ ;iuu.' (J(J(J(J(JJ�J�`(�l� �" ,ffffffffffffffffffffffffffffffff�-ff (any., �-„r Ifir, ;, � � I(����f�....� �J,� ��,��Q,, io ;all;rip IIIIIn101`IIIII�I IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIII IIrk” In ill'ill�iiillil llnll�ili''ll u0'In� III41rm iIm� IMIllAMIClllllllllllllllllllllllllllll IIIPI A5PHA ERYNAM �lmlll il'f l I IIOI�9IIIIIIIICR(�f Ilf� ACCOUNTEMPS 46975455 TEMPORARY SERVICES- $810.00 10013400-52100 CONTRACTED SERVICES $202.50 PURCHASIN 20413500-52100 CONTRACTED SERVICES $607.50 47026040 TEMPORARY SERVICES- $810.00 10013400-52100 CONTRACTED SERVICES $202.50 PURCHASIN 20413500-52100 CONTRACTED SERVICES $607.50 47114066 TEMPORARY SERVICES- $810.00 10013400-52100 CONTRACTED SERVICES $202.50 PURCHASIN 20413500-52100 CONTRACTED SERVICES $607.50 47129617 TEMPORARY SERVICES $810.00 10013400-52100 CONTRACTED SERVICES $540.00 PURCHASIN 20413500-52100 CONTRACTED SERVICES $270.00 Vendor Total: $3,240.00 ADAMSON POLICE PRODUCTS INV230128 AUTOMOTIVE ACCESSORIES $2,444.15 90000000-23252 DISTRICT USE TAX-LIBRARIES ($2.83) FOR AUT 10520210-56130 EXTERNAL SERVICES $2.83 10520210-56130 EXTERNAL SERVICES $2,444.15 Vendor Total: $2,444.15 AFLAC 959966 CANCER,LIFE,ACC INSURANCE $6,694.00 20700000-20527 SECTION 125(CANCER&LIFE) $6,694.00 Vendor Total: $6,694.00 ALHAMBRA NATIONAL WATER 5109554 DRINKING WATER SERVICES $126.61 69122700-54100 SUPPLIES $41.20 110616 1::: i r, klI IIIA II'�ew; rllrgIID10,uf!d1 r� ,I /1, , rl :°%11' r.1"b ,i J 16 " IIS iVIII 1, Aft,t i„ .' „ 1 1.ii a,.y . ggpmnpagtoltI „gym ALHAMBRA NATIONAL WATER 5109554 DRINKING WATER SERVICES $126.61 77725200-54100 SUPPLIES $33.21 110616 84024425-54100 SUPPLIES $52.20 Vendor Total: $126.61 ALL IN ONE AUTO REPAIR& 48320 TOWING SERVICES $89.00 10520210-56130 EXTERNAL SERVICES $89.00 TOWING Vendor Total: $89.00 ALL-GUARD ALARM SYSTEMS A100911 MONTHLY MONITORING OF $76.90 84024425-52180 SECURITY SERVICES $76.90 INC WWTP Vendor Total: $76.90 ALLEN JAMES DV120216 INSTRUCTOR $572.00 10022850-52100 CONTRACTED SERVICES $160.00 10022850-52100 CONTRACTED SERVICES $412.00 Vendor Total: $572.00 ALPHA ANALYTICAL 6102621- MISCELLANEOUS LABORATORY $230.00 80026400-52100 CONTRACTED SERVICES $230.00 LABORATORIES INC UKIAHELEC WORK 6102610- MISCELLANEOUS LABORATORY $390.00 80026400-52100 CONTRACTED SERVICES $390.00 UKIAHELEC WORK 6112097- Soil,Soil Vapor,and Groundwa $1,728.00 84024425-52100 CONTRACTED SERVICES $1,728.00 UKIAHSTP Vendor Total: $2,348.00 ANIXTER 3397157-00 GENERAL CABLE $544.95 80026120-54100 SUPPLIES $544.95 Vendor Total: $544.95 ASHLEE DUNCAN DV120116 INSTRUCTOR $180.00 10022850-52100 CONTRACTED SERVICES $180.00 Vendor Total: $180.00 AT&T 0602100555 LIVE SCAN $1,072.63 10520210-55100 TELEPHONE $1,072.63 Vendor Total: $1,072.63 1111rrr°r 1(( iI 11111 ; °i r, r,rjrrm (1l ``Intim 11 ! lei III„(( "'al'rf f lj; l iiia 1w�In ' � 1 u In v�r Fc 1.�rr�r� rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr ��� �1 ����� 1111111111rrrrri �� rt.1111111111mmic' „, � nn� ������ ,,..L.--ilionlo�� BENJAMIN KAGEYAMA TR 11/15/16 II REIMBURSE TRAVEL EXPENSE $15.00 10024224-57100 CONFERENCE&TRAINING $15.00 Vendor Total: $15.00 BJ'S EMBROIDERY 12420 EMBROIDERY SERVICES $74.44 20524412-54100 SUPPLIES $74.44 12414 EMBROIDERY SERVICES $97.13 82024411-54100 SUPPLIES $97.13 12410 EMBROIDERY SERVICES $100.45 82024411-54100 SUPPLIES $100.45 12412 EMBROIDERY SERVICES $126.24 82024411-54100 SUPPLIES $126.24 12413 EMBROIDERY SERVICES $178.21 82024411-54100 SUPPLIES $178.21 12411 EMBROIDERY SERVICES $261.53 82024411-54100 SUPPLIES $261.53 Vendor Total: $838.00 BLUEPRINTS&COPIES 52604 PAPER,DRAFTING $94.61 10000000-48110 MISCELLANEOUS RECEIPTS $94.61 SUPPLIES,PLAN C Vendor Total: $94.61 BORIS PROKOP UKIAH-2016-06 ASSIST EUD WITH REGULATORY $9,130.00 80026400-52100 CONTRACTED SERVICES $9,130.00 &M Vendor Total: $9,130.00 BUCKLES SMITH ELECTRIC CO 1801537-00 ELECTRICAL EQUIPMENT AND $1,828.39 84024425-56120EQUIPMENT MAINTENANCE& $1,828.39 SUPPL REPAIR Vendor Total: $1,828.39 CINDY SAUERS TR 11/14- REIMBURSE TRAVEL EXPENSE $450.86 80026400-57100 CONFERENCE&TRAINING $450.86 11/16/16 Vendor Total: $450.86 COMCAST NOV16 INTERNET SERVICE $147.24 31122870-52100 CONTRACTED SERVICES $147.24 NOV-16 INTERNET SERVICE $152.31 73022600-55100 TELEPHONE $152.31 Vendor Total: $299.55 List t J/t Illi /e kII s Ill r ,,,.. uu fiI, `ff r Ap f11rum, rl IIS 1 ft Inv. .1ces O r'I,��' llllll�lllll�lr,,, 11111' p, ,�,,,, ;,, �,, J ,,,,, 1 , Q CPS HR CONSULTING SOP42897 FIREFIGHTER ENTRY LEVEL $869.00 10016100-54163 HR-INTERVIEW SUPPLIES $869.00 EXAM Vendor Total: $869.00 DAPHINE HARRIS TR 11/7/16 REIMBURSE TRAVEL EXPENSE $75.81 10013400-57100 CONFERENCE&TRAINING $75.81 Vendor Total: $75.81 DAVID MCCARTY DV112916 REIMBURSE SEWER LATERAL $2,000.00 84424422-52100 CONTRACTED SERVICES $2,000.00 REPLACEMENT Vendor Total: $2,000.00 DC ELECTRIC GROUP INC 26835 EQUIPMENT MAINT,REPAIR,AND $2,870.68 10024214-52100 CONTRACTED SERVICES $2,870.68 R Vendor Total: $2,870.68 ECS IMAGING INC 11881 COMPUTER ACCESSORIES AND $1,174.84 10011100-54100 SUPPLIES $1,174.84 SUPPL Vendor Total: $1,174.84 EDDIE VEDOLLA JR DV112916 INSTRUCTOR $570.50 10022850-52100 CONTRACTED SERVICES $570.50 Vendor Total: $570.50 EEL RIVER FUELS 537238 MISC FUEL AND OIL AS NEEDED $725.84 84024425-56120 EQUIPMENT MAINTENANCE& $725.84 REPAIR Vendor Total: $725.84 ELIJAU WANN DV112916 INSTRUCTOR $300.00 10022850-52100 CONTRACTED SERVICES $300.00 Vendor Total: $300.00 ESRI 93209788 COMPUTER SOFTWARE FOR $25,000.00 25124210-54320 SOFTWARE $6,250.00 MINI AND 25124410-54320 SOFTWARE $6,250.00 25124421-54320 SOFTWARE $6,250.00 List r mif H IIIDIII 'ellIcs liPiiia,,, ;in ll.,,.,„mi f, 111ur IImIII'iiir % 1,11111 In Vii,ul f in„- omi r Ooh, i 0�ii cl �i1�111111�iii0l����a��-1 kll��i�� � �������1������� lllllllllllllll ° � � � ��1„�11 �Mt 111111111111111 ESRI 93209788 COMPUTER SOFTWARE FOR $25,000.00 25126410-54320 SOFTWARE $6,250.00 MINI AND Vendor Total: $25,000.00 FASTENAL CAUKA23838 EQUIPMENT PARTS $80.55 84024425-56120 EQUIPMENT MAINTENANCE& $80.55 REPAIR Vendor Total: $80.55 FLIGHT LIGHT INC 0056841-IN 30/45 WATT TRANSFORMER $375.93 77725200-56300 BUILDING MAINT.&REPAIR $1.68 77725200-56300 BUILDING MAINT.&REPAIR $375.93 90000000-23237 DISTRICT USE TAX-MEASURE S ($1.68) Vendor Total: $375.93 GCS ENVIRONMENTAL EQUIP 14650 PARTS&SUPPLIES AS NEEDED $441.30 10024220-56130 EXTERNAL SERVICES $441.30 SRVS Vendor Total: $441.30 GEARY,SHEA,O'DONNELL, 41736 TRIAL COUNSEL IN UVSD VS. $35,687.16 84424422-52100 CONTRACTED SERVICES $35,687.16 GRATTAN,&MITCHELL COU Vendor Total: $35,687.16 GREEN VALLEY CONSULTING 7869 SUMMER 2015 STREET $215.00 25124421-80230 INFRASTRUCTURE $215.00 ENGINEERS RECONSTRUCT Vendor Total: $215.00 GREG OWEN TR 11/16- REIMBURSE TRAVEL EXPENSE $637.48 77725200-57100 CONFERENCE&TRAINING $637.48 11/17/16 Vendor Total: $637.48 JACK WANN DV112916 INSTRUCTOR $900.00 10022850-52100 CONTRACTED SERVICES $900.00 Vendor Total: $900.00 JASON CHAPMAN TA 1/3-1/7/17 TRAVEL ADVANCE $633.40 10520210-57100 CONFERENCE&TRAINING $633.40 Vendor Total: $633.40 Hint „I r111r Li l ilt;' 'l� rim fir ,i,orf r min 12/9/ f i Tl "IIIII ',Idcf9w' llllllllllllllllllllllllllll>l OI olot l>lllllll n rl (llllllllllllmitnunice IlllllJJll1��lllJllll1ll ifte Account1DetattlandlAllototir D t JENNIFER HIGBEE DVI12916 RENEWAL FEES FOR WTP $90.00 82024411-57100 CONFERENCE&TRAINING $90.00 OPERATOR T-3 Vendor Total: $90.00 JEREMY NASH DV113016 INSTRUCTOR $200.00 10022850-52100 CONTRACTED SERVICES $200.00 Vendor Total: $200.00 JOANNA MONTES TR 10/19/16 REIMBURSE TRAVEL EXPENSE $15.00 10013400-57100 CONFERENCE&TRAINING $15.00 TR 11/3/16 REIMBURSE TRAVEL EXPENSE $25.00 10013400-57100 CONFERENCE&TRAINING $25.00 Vendor Total: $40.00 JOSIE CASTANON-PETTY CASH PC 112816 REPLENISH PETTY CASH $238.94 10520210-57100 CONFERENCE&TRAINING $0.27 10520210-57100 CONFERENCE&TRAINING $0.60 10520210-57100 CONFERENCE&TRAINING $0.60 10520210-57100 CONFERENCE&TRAINING $17.00 10520210-57100 CONFERENCE&TRAINING $40.00 10520210-56130 EXTERNAL SERVICES $7.02 10520210-54101 POSTAGE $7.15 10520210-54100 SUPPLIES $4.00 10520210-54100 SUPPLIES $8.00 10520210-54100 SUPPLIES $9.72 10520210-54100 SUPPLIES $10.00 10520210-54100 SUPPLIES $12.90 10520210-54100 SUPPLIES $37.83 10520210-54100 SUPPLIES $51.85 mif f 'tti ,,, Pr i r r 1! fol. �� + G r � (i II ° , m 1111 l IIIA ..ice.r-,..._. mr„® L, IIII,�„' a r l , r .,r r i 'r �r poi r�yol r ��,�I,rr ��r����������(f(,�(�rrmr i � �r�r�y�i rr ,�, y�)�l �I��y�i„'(�airpii l (iair ri' ��11 -,InvilI 11111 m JJJJJJJJJJJJJJJJJJJJI llllll�l��ym J l�mlb �f� mesgme s 11� �11moicem11lIJlJilnll1 m—mm nt itII�al ccoo 1D� et atul 1 11111- 100nIG �a m JOSIE CASTANON-PETTY CASH PC 112816 REPLENISH PETTY CASH $238.94 10520214-54100 SUPPLIES $5.41 10520214-54100 SUPPLIES $14.00 20620231-54100 SUPPLIES $12.59 Vendor Total: $238.94 K2 FARMING CO LLC DV110116 GRANT MATCH $19,627.21 84424422-80230 INFRASTRUCTURE $19,627.21 REIMBURSEMENT FOR RECYCLED WATER GRANT Vendor Total: $19,627.21 KEVIN COUSINEAU TR 11/3- REIMBURSE TRAVEL EXPENSE $151.09 10520214-57100 CONFERENCE&TRAINING $151.09 11/4/16 Vendor Total: $151.09 LEIGH HALVORSEN TR 11/7/16 REIMBURSE TRAVEL EXPENSE $15.00 10013400-57100 CONFERENCE&TRAINING $15.00 Vendor Total: $15.00 MARY HORGER TA 12/12- TRAVEL ADVANCE $45.00 20413500-57100 CONFERENCE&TRAINING $45.00 12/13/16 Vendor Total: $45.00 MARY WILLIAMSON TA 12/12- TRAVEL ADVANCE $190.04 20413500-57100 CONFERENCE&TRAINING $190.04 12/13/16 Vendor Total: $190.04 MAYA SIMERSON-PETTY CASH DV120116 PETTY CASH FOR ICE SKATING $200.00 31400000-52100 CONTRACTED SERVICES $200.00 RINK Vendor Total: $200.00 MENDO MILL&LUMBER CO L38921/1 METAL SIDING FOR ANTON $671.14 30122210-54100 SUPPLIES $671.14 PRESS BOOTH Vendor Total: $671.14 MENDOCINO COUNTY TAX 16/17.1 51228 PROPERTY TAXES $99.85 10022100-59100 PROPERTY TAXES PAID $99.85 COLLECTOR 16/17.1 51231 PROPERTY TAXES $573.50 10022100-59100 PROPERTY TAXES PAID $573.50 List mollf H0�1111 eck, .nit-.., c! flmsr A III'11P111111 ;i°,» IInf11�11 h, . ____-__.......w.......w_-_.ww......wwwwwwww__ ______...........................wwww�www __ 'i Ir11 1111 III. 11l. 1 ���1 ��ii���l�r��oaaiiaaaaa����� ���������� � ttttttt � 1 ��������������� 1�1 ��' IAnimm���1��1����� MENDOCINO COUNTY TAX 16/17.1 57354 PROPERTY TAXES $301.60 70024500-59100 PROPERTY TAXES PAID $301.60 COLLECTOR 16/17.1 57182 PROPERTY TAXES $762.90 70024500-59100 PROPERTY TAXES PAID $762.90 16/17.14143 PROPERTY TAXES $554.28 77725200-59100 PROPERTY TAXES PAID $554.28 16/17.159410 PROPERTY TAXES $835.99 84024425-59100 PROPERTY TAXES PAID $835.99 16/17.159406 PROPERTY TAXES $2,032.54 84024425-59100 PROPERTY TAXES PAID $2,032.54 16/17.1 59472 PROPERTY TAXES $2,190.59 84024425-59100 PROPERTY TAXES PAID $2,190.59 Vendor Total: $7,351.25 MOIRS 134730 MISCELLANEOUS POOL $172.83 82024411-58202 CHEMICALS $172.83 SUPPLIES AS 134860 MISCELLANEOUS POOL $302.45 82024411-58202 CHEMICALS $302.45 SUPPLIES AS 134948 MISCELLANEOUS POOL $388.87 82024411-58202 CHEMICALS $388.87 SUPPLIES AS Vendor Total: $864.15 MOTION INDUSTRIES INC CA23-501839 BEARING,FITTING& $510.49 90000000-23237 DISTRICT USE TAX-MEASURE S ($2.38) MISCELLANEO 80100000-80230 INFRASTRUCTURE $2.38 80100000-80230 INFRASTRUCTURE $510.49 Vendor Total: $510.49 MUNI SERVICES LLC DV113016 OVER PAYMENT OF BUSINESS $7,791.36 31200000-41440 BUSINESS LICENSE TAX $7,791.36 LICENSE FEES Vendor Total: $7,791.36 NHA ADVISORS LLC UKI-01 WASTEWATER MUNICIPAL $3,431.25 10013400-52100 CONTRACTED SERVICES $3,431.25 ADVISORY Vendor Total: $3,431.25 ONE TIME PAY VENDOR DV110816 REFUND OVERPAYMENT OF $117.36 77700000-46803 AIRPORT HANGAR RENT $117.36 AIRPORT FEES IIII Ist Checks Pres Int. '; fir iir rrii IIII iiia2/1,1,1!!!/ rel . hll I�I�I��IIIII�IIII IIII .( ;Ill�11111WU111� 111 1�1f�Yfi�IV VVlllmlU ID11�71U TDlll1�1711�1J1YJJl�1 ll �il ����7I�Jlll l ;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;��11J A 7illuI�AItYIo,l�llll , „„ 1,0,01 ,,,,. 1 a ;„„„„„„„„„„„, ONE TIME PAY VENDOR DV113016 REFUND REC CLASS $51.00 10022831-44915 RECREATION PROGRAM INCOME $51.00 DV120116 REFUND REC CLASS $51.00 10022831-44915 RECREATION PROGRAM INCOME $51.00 DVI12916 REFUND SPONSORSHIP $250.00 10022831-44915 RECREATION PROGRAM INCOME $250.00 113603-5 UTILITY REFUND $101.32 90100000-10421 UTILITY RECEIVABLES CLEARING $101.32 Vendor Total: $570.68 OSMOSE UTILITIES SERVICES 750-0000352 ELECTRICAL EQUIPMENT AND $790.00 80026110-54100 SUPPLIES $790.00 INC SUPPL Vendor Total: $790.00 PACE SUPPLY CORPORATION 023593601 MISCELLANEOUS ITEMS AS $27.33 90000000-23237 DISTRICT USE TAX-MEASURE S ($0.13) NEEDED 82024414-54100 SUPPLIES $0.13 82024414-54100 SUPPLIES $27.33 023590075 MISCELLANEOUS ITEMS AS $37.03 90000000-23237 DISTRICT USE TAX-MEASURE S ($0.17) NEEDED 84024425-56120 EQUIPMENT MAINTENANCE& $0.17 REPAIR 84024425-56120 EQUIPMENT MAINTENANCE& $37.03 REPAIR 023578488 MISCELLANEOUS ITEMS AS $64.67 90000000-23237 DISTRICT USE TAX-MEASURE S ($0.30) NEEDED 82024414-54100 SUPPLIES $0.30 82024414-54100 SUPPLIES $64.67 02390117 MISCELLANEOUS ITEMS AS $122.36 90000000-23237 DISTRICT USE TAX-MEASURE S ($0.57) NEEDED 82000000-12104 INVENTORY-PURCHASES $0.57 82000000-12104 INVENTORY-PURCHASES $122.36 023591548 MISCELLANEOUS ITEMS AS $129.68 90000000-23237 DISTRICT USE TAX-MEASURES ($0.60) NEEDED 82024411-56120 EQUIPMENT MAINTENANCE& $0.60 REPAIR Listh I ° Prese. mte ffir Appr -11,1111 Ir 1f„u !1 l °r ref, rl I i It i isslammikOi;1��� i",,,, m - llll(I(lllll ll ll ,l l���llllllllllllllllllllltwojoc ttaik1 J1FAia' „' 1)III° �1���lllllllllllllllllll PACE SUPPLY CORPORATION 023591548 MISCELLANEOUS ITEMS AS $129.68 82024411-56120 EQUIPMENT MAINTENANCE& $129.68 NEEDED REPAIR 023601615 MISCELLANEOUS ITEMS AS $341.20 90000000-23237 DISTRICT USE TAX-MEASURE S ($1.59) NEEDED 84024425-54102 SMALL TOOLS $1.59 84024425-54102 SMALL TOOLS $341.20 023579173 MISCELLANEOUS ITEMS AS $459.41 82000000-12104 INVENTORY-PURCHASES $459.41 NEEDED CM023447689 MISCELLANEOUS ITEMS AS ($1,019.23) 82024414-54100 SUPPLIES ($1,019.23) NEEDED Vendor Total: $162.45 PETERSON CAT PC060134976 PARTS&SERVICE REPAIRS AS $248.51 77725200-56130 EXTERNAL SERVICES $248.51 NEE Vendor Total: $248.51 PETERSON TRUCKS INC CM262029P PARTS RETURN ($98.91) 20324100-56112 EQUIPMENT PARTS FOR RESALE ($98.91) 262029P PARTS $98.91 20324100-56112 EQUIPMENT PARTS FOR RESALE $98.91 CM262217P PARTS RETURN ($128.47) 84024421-56130 EXTERNAL SERVICES ($128.47) 264280P PARTS $128.32 84024421-56130 EXTERNAL SERVICES $128.32 262217P PARTS $128.47 84024421-56130 EXTERNAL SERVICES $128.47 Vendor Total: $128.32 PG&E CO NOV16 GAS AND ELECTRIC SERVICES $21.36 20822500-55210 UTILITIES $21.36 Vendor Total: $21.36 PHENOVA 126847 PROFICIENCY TESTING $532.93 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.57) SAMPLES 90000000-23237 DISTRICT USE TAX-MEASURE S ($2.27) 84024425-54100 SUPPLIES $2.84 IIII„„„ist Iftelt f. .or Ai)*ro �n It M: jJ3,i 1". (((, �� ��iiii�rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr �«��fff>lall>r+ ��� ��i � �iiia�����f°�»»»»» ,,, „�,���, , ,,,,,�� i ���� ���i�� "�� ����lllllllllllllllllllllllllll SILVA SEPTIC INC 65917 PORTABLE RESTROOM RENTAL $223.81 84024425-52100 CONTRACTED SERVICES $223.81 Vendor Total: $223.81 SMART GRID CONSUMER 1651 Membership Dues $2,500.00 80100000-80100 MACHINERY&EQUIPMENT $2,500.00 COLLABORATIVE Vendor Total: $2,500.00 SOLID WASTES SYSTEMS INC OCT 16 RESIDENTIAL GARBAGE FEES $24,572.72 90200000-52170 UK/AH WASTE SOLUTIONS $24,572.72 Vendor Total: $24,572.72 STATE WATER RESOURCES SW-0121514 ANNUAL PERMIT FEES $527.00 10024224-59101 FEES $527.00 CONTROL BOARD Vendor Total: $527.00 STEVE BEAMAN TR 11/7- REIMBURSE TRAVEL EXPENSE $1,095.65 80026200-57100 CONFERENCE&TRAINING $1,095.65 11/10/16 Vendor Total: $1,095.65 TARGET SOLUTIONS INV0000001616 LIBRARY AND SUBSCRIPTION $1,394.00 10521210-57100 CONFERENCE&TRAINING $1,394.00 4 SERVI Vendor Total: $1,394.00 TERRY NELSON DV113016 REPLENISH PETTY CASH $30.69 90000000-23219 PUMPKINFEST $29.00 73022600-54100 SUPPLIES $1.69 Vendor Total: $30.69 THE LABOR COMPLIANCE IWD005 LABOR COMPLIANCE $3,000.00 82224413-80230 INFRASTRUCTURE $750.00 MANAGERS OVERSIGHT WEL 82224413-80230 INFRASTRUCTURE $2,250.00 Vendor Total: $3,000.00 TYLER BUSINESS FORMS 271160 IRS FORMS AND ENVELOPES $220.88 10016100-54164 HR-FORMS&OTHER DIV.EXP. $220.88 Vendor Total: $220.86 List m f , 1111111e11,`;,its Pr"semi.r, %I IIID � �I aXwJ'%llr'JJ Jai ll 12/1,111111/ J , pp ; 11f",,,i IOJrrl� ''' mmilibi 1 1�//��1����1��11�� J 4 11c/> epi 'ook ptolonlll oggAmtJJJJJJJJJmio mkilsotim popgtaiJJJJJJJJJJJi UKIAH PAPER SUPPLY 1464335 JANITORIAL SUPPLIES,MISC AS $97.03 20822500-54100 SUPPLIES $97.03 N 1464118 JANITORIAL SUPPLIES,MISC AS $224.42 31122870-54100 SUPPLIES $224.42 N Vendor Total: $321.45 UKIAH VALLEY DELI SF-20108 PUMPKINFEST STAFF MEETING $170.00 90000000-23219 PUMPKINFEST $170.00 Vendor Total: $170.00 VERIZON WIRELESS 9775623887 CELLULAR PHONES $1,193.83 10022100-54100 SUPPLIES $38.01 10022300-54100 SUPPLIES $38.01 10022840-54100 SUPPLIES $38.01 10023100-55100 TELEPHONE $38.01 10024210-55100 TELEPHONE $63.35 10024220-55100 TELEPHONE $25.21 10520210-55100 TELEPHONE $76.02 20922900-55100 TELEPHONE $408.43 77725200-55100 TELEPHONE $38.00 80026400-55100 TELEPHONE $152.04 82024410-55100 TELEPHONE $82.35 82024411-55100 TELEPHONE $38.01 84024420-55100 TELEPHONE $44.35 84024421-55100 TELEPHONE $114.03 Vendor Total: $1,193.83 WILLOW COUNTY WATER DIST NOV 16 WATER SERVICES $20.00 31122870-55210 UTILITIES $20.00 NOV16 WATER SERVICES $36.21 31122870-55210 UTILITIES $36.21 ILI, �JU��'iu chilli... elk. Presented f"r AUl iimor 011 ,. i 1111 III � w ®iiI -i, rr:J DD .I, '�» r �r rr/�rr,J �r lid"o rII111Ji�,p r� 1ry��r.rill/ ror I r,�r�o » rr(lli ii � Ilnl,Il irk,- r r�fr I! nlJ nri"ware , 11 �i m I IA o rill qi mii iiia i III �l 9ii�i �mmli PIIII 19eg iil ln11111�U11 1Y9kell Ji r � 1V Oid �� ��1, �� aillMin� WILLOW COUNTY WATER DIST NOV-16 WATER SERVICE $188.36 84024425-58201 WATER PURCHASES $188.36 Vendor Total: $244.57 WIPF CONSTRUCTION 39218 CONSTRUCTION SERVICES, $15,200.00 84024421-52100 CONTRACTED SERVICES $15,200.00 GENERAL 39407 CONSTRUCTION SERVICES, $3,400.00 80026110-54100 SUPPLIES $3,400.00 GENERAL Vendor Total: $18,600.00 ZACK'S RESTAURANT& 11/21/16 CATERING FOR PG&E TRAINING $452.77 73022600-54100 SUPPLIES $452.77 CATERING INC Vendor Total: $452.77 INVOICE TOTAL: $326,588.61 List of Checks 1116'resented Approval on 12/19/2016 The following list of bills payablle was reviewed and approved for payment. Signature Invoices ACCOUNTEMPS 47179073 TEMPORARY SERVICES- $810.00 10013400-52100 CONTRACTED SERVICES $202.50 PURCHASIN 20413500-52100 CONTRACTED SERVICES $607.50 Vendor Total: $810.00 ACCURATE CALIBRATION SVCS 73040 TESTING AND CALIBRATION $1,500.00 80026200-54102 SMALL TOOLS $1,500.00 LLC SERVIC Vendor Total: $1,500.00 ACME RIGGING&SUPPLY CO 281812 MISC RENTAL&SUPPLIES AS $18.27 20822500-56300 BUILDING MAINT.&REPAIR $18.27 NEED 281785 MISC RENTAL&SUPPLIES AS $667.93 10024220-54120 PW-SPECIAL SUPPLIES $667.93 NEED 281902 MISC RENTAL&SUPPLIES AS $76.66 10024220-54102 SMALL TOOLS $76.66 NEED Vendor Total: $762.86 AIR QUALITY MANAGEMENT 2730 16-17 LANDFILL PERIMETER GAS $99.60 70024500-59101 FEES $99.60 DISTRICT EXTRACTION SYSTEM 12211 LANDFILL GAS COLLECTION& $3,467.50 70024500-59101 FEES $3,467.50 CONTROL SYSTEM Vendor Total: $3,567.10 AIR TECHNOLOGY WEST 21324 AIR COMPRESSOR TRAINING $417.00 82024411-56120 EQUIPMENT MAINTENANCE& $417.00 REPAIR Vendor Total: $417.00 List of Checks Presented for Approv on 12/19/2016 Inv.fices o o oVendorii fName a iii�i!%%i %i Invoke i0 0lInvoice Description dill invoice Invoice t Detail and A /ilii i Iii tai ALHAMBRA NATIONAL WATER 5109554 DRINKING WATER SERVICES $92.77 69122700-54100 SUPPLIES $8.65 120616 77725200-54100 SUPPLIES $23.29 84024425-54100 SUPPLIES $60.83 Vendor Total: $92.77 ALPHA ANALYTICAL 6103614-UKIAH MISCELLANEOUS LABORATORY $85.00 82024411-52100 CONTRACTED SERVICES $85.00 LABORATORIES INC WORK 6111573-UKIAH ANALYZE WATER SAMPLES FOR $300.00 82024411-52100 CONTRACTED SERVICES $300.00 TTHM 6112185- MISCELLANEOUS LABORATORY $130.00 84024425-52100 CONTRACTED SERVICES $130.00 UKIAHSTP WORK 6111319- MISCELLANEOUS LABORATORY $260.00 84024425-52100 CONTRACTED SERVICES $260.00 UKIAHSTP WORK 6111001- MISCELLANEOUS LABORATORY $271.00 84024425-52100 CONTRACTED SERVICES $271.00 UKIAHSTP WORK 6111585- MISCELLANEOUS LABORATORY $271.00 84024425-52100 CONTRACTED SERVICES $271.00 UKIAHSTP WORK 6112147- MISCELLANEOUS LABORATORY $271.00 84024425-52100 CONTRACTED SERVICES $271.00 UKIAHSTP WORK 6112916- MISCELLANEOUS LABORATORY $271.00 84024425-52100 CONTRACTED SERVICES $271.00 UKIAHSTP WORK 6113341- MISCELLANEOUS LABORATORY $271.00 84024425-52100 CONTRACTED SERVICES $271.00 UKIAHSTP WORK Vendor Total: $2,130.00 ALSCO-AMERICAN LINEN LSR0944018 LINEN AND LAUNDRY SERVICES $214.90 20324100-52100 CONTRACTED SERVICES $214.90 DIVISION LSR0947062 LINEN AND LAUNDRY SERVICES $214.90 20324100-56112 EQUIPMENT PARTS FOR RESALE $214.90 Vendor Total: $429.80 ARAMARK UNIFORM SERVICES 703004875 MAT&TOWEL SERVICE $93.75 20822500-56300 BUILDING MAINT.&REPAIR $93.75 703039498 MAT&TOWEL SERVICE $93.75 20822500-56300 BUILDING MAINT.&REPAIR $93.75 List -f Checks Presented for Approval on 12/19/2016 'fi lices Vendordl,//Name nvnice# I ,//// c , n n/OInvoice Amt/ Invoice-Account / dAii/,cnnan Detail�/�//p//// ARAMARK UNIFORM SERVICES 703059949 MAT&TOWEL SERVICE $93.75 20822500-56300 BUILDING MAINT.&REPAIR $93.75 70318981 MAT&TOWEL SERVICE $93.75 20822500-56300 BUILDING MAINT.8 REPAIR $93.75 703029294 MAT&TOWEL SERVICE $69.61 31122870-56300 BUILDING MAINT.&REPAIR $69.61 703049766 MAT&TOWEL SERVICE $69.61 31122870-56300 BUILDING MAINT.8 REPAIR $69.61 703070193 MAT&TOWEL SERVICE $69.61 31122870-56300 BUILDING MAINT&REPAIR $69.61 702998428 MAT&TOWEL SERVICE $73.75 73022600-56300 BUILDING MAINT&REPAIR $73.75 703039495 MAT&TOWEL SERVICE $73.75 73022600-56300 BUILDING MAINT.&REPAIR $73.75 703059946 MAT&TOWEL SERVICE $73.75 73022600-56300 BUILDING MAINT&REPAIR $73.75 792123181 MAT&TOWEL SERVICE $73.75 73022600-56300 BUILDING MAINT.&REPAIR $73.75 702988193 MAT&TOWEL SERVICE $69.61 31122870-56120 EQUIPMENT MAINTENANCE& $69.61 REPAIR 703008776 MAT&TOWEL SERVICE $69.61 31122870-56120 EQUIPMENT MAINTENANCE 8 $69.61 REPAIR 702988209 UNIFORM SVC-AIRPORT $65.63 77725200-54100 SUPPLIES $65.63 702998441 UNIFORM SVC-AIRPORT $65.63 77725200-54100 SUPPLIES $65.63 703008791 UNIFORM SVC-AIRPORT $65.63 77725200-54100 SUPPLIES $65.63 703018993 UNIFORM SVC-AIRPORT $65.63 77725200-54100 SUPPLIES $65.63 703029310 UNIFORM SVC-AIRPORT $65.63 77725200-54100 SUPPLIES $65.63 703039509 UNIFORM SVC-AIRPORT $66.77 77725200-54100 SUPPLIES $66.77 703049801 UNIFORM SVC-AIRPORT $66.77 77725200-54100 SUPPLIES $66.77 703059961 UNIFORM SVC-AIRPORT $66.77 77725200-54100 SUPPLIES $66.77 List of Checks Presented for Approval on 12/19/2016 Invokes vendor Name Invoice# invoice Description rovoice Amt privoice Account Detain and AnocatIon ARAMARK UNIFORM SERVICES 703070209 UNIFORM SVC-AIRPORT $66.77 77725200-54100 SUPPLIES $66.77 Vendor Total: $1,613.28 AT&T NOV 16 911 SYSTEM $223.51 20620231-52100 CONTRACTED SERVICES $223.51 000008839070 TELEPHONE $5,057.89 10022100-52180 SECURITY SERVICES $227.34 10010000-55100 TELEPHONE $41.26 10011100-55100 TELEPHONE $21.83 10012100-55100 TELEPHONE $81.58 10012200-55100 TELEPHONE $56.03 10013400-55100 TELEPHONE $52.32 10014000-55100 TELEPHONE $21.95 10016100-55100 TELEPHONE $43.64 10022100-55100 TELEPHONE $19.78 10022300-55100 TELEPHONE $21.05 10022810-55100 TELEPHONE $91.08 10022840-55100 TELEPHONE $9.19 10023100-55100 TELEPHONE $50.59 10023320-55100 TELEPHONE $21.83 10024210-55100 TELEPHONE $59.78 10024220-55100 TELEPHONE $45.58 10520210-55100 TELEPHONE $702.41 10521210-55100 TELEPHONE $349.11 20324100-55100 TELEPHONE $56.63 20413500-55100 TELEPHONE $26.40 List .f Checks Presented for Approval on 12/19/2016 Inv, ices Vendor Name Invoice,# Invoke Description Invoice Amt Invoice Account Detail and Allocation Detail AT&T 000008839070 TELEPHONE $5,057.89 20513300-55100 TELEPHONE $138.47 20620231-55100 TELEPHONE $131.75 20822500-55100 TELEPHONE $39.39 20824300-55100 TELEPHONE $165.95 20922900-55100 TELEPHONE $41.43 64020213-55100 TELEPHONE 812.65 69122700-55100 TELEPHONE $517.74 70024500-55100 TELEPHONE $12.66 72022400-55100 TELEPHONE $173.01 73022600-55100 TELEPHONE ($0.08) 73022600-55100 TELEPHONE $360.04 77725200-55100 TELEPHONE $116.37 80026130-55100 TELEPHONE $222.23 80026330-55100 TELEPHONE $202.17 80026400-55100 TELEPHONE $208.49 82024410-55100 TELEPHONE $89.78 82024410-55100 TELEPHONE $224.60 82024411-55100 TELEPHONE $79.36 84024420-55100 TELEPHONE $43.61 84024425-55100 TELEPHONE $278.89 000008838672 Ti TO INTERNET $573.75 10011100-55100 TELEPHONE $5.46 10012100-55100 TELEPHONE $21.86 10012200-55100 TELEPHONE $16.39 List of Checks Presented for Approval on 12/19/2016 Invokes Vendor Name invoice# Invoice Description 'Invoice Anit invoice Account Detail and Allocation Detail AT&T 000008838672 T1 TO INTERNET $573.75 10013400-55100 TELEPHONE $24.59 10016100-55100 TELEPHONE $10.93 10017100-55100 TELEPHONE $5.49 10022100-55100 TELEPHONE $2.73 10022810-55100 TELEPHONE $16.39 10023100-55100 TELEPHONE $21.86 10023320-55100 TELEPHONE $5.46 10024210-55100 TELEPHONE $21.86 10024220-55100 TELEPHONE $5.46 10520210-55100 TELEPHONE $136.61 10521210-55100 TELEPHONE $60.11 20413500-55100 TELEPHONE $5.46 20513300-55100 TELEPHONE $51.91 20620231-55100 TELEPHONE $16.39 20922900-55100 TELEPHONE $21.86 69122700-55100 TELEPHONE $16.39 70024500-55100 TELEPHONE $5.46 72022400-55100 TELEPHONE $2.73 73022600-55100 TELEPHONE $5.46 73022600-55100 TELEPHONE $10.93 77725200-55100 TELEPHONE $10.93 80026400-55100 TELEPHONE $38.25 82024410-55100 TELEPHONE $16.39 List of Checks Presente for Appr hval on 12/19/2416 !✓%//%i///%i/ Invokes Vendor N��%///////////invoice# Inv' „� �% �f Atilt //////i invoice A cc/ Detail Allocation Detail AT&T 000008838672 T1 TO INTERNET $573.75 82024411-55100 TELEPHONE $10.93 84024425-55100 TELEPHONE $5.46 Vendor Total: $5,855.15 B&B INDUSTRIAL SUPPLY INC 183167 MISCELLANEOUS MATERIALS AS $55.99 82024411-56300 BUILDING MAINT.&REPAIR $55.99 NEE 183393 MISCELLANEOUS MATERIALS AS $15.23 10520210-56130 EXTERNAL SERVICES $15.23 NEE 183391 MISCELLANEOUS MATERIALS AS $27.73 10521210-56130 EXTERNAL SERVICES $27.73 NEE 183130 MISCELLANEOUS MATERIALS AS $58.73 84024425-56130 EXTERNAL SERVICES $58.73 NEE 183234 MISCELLANEOUS MATERIALS AS $68747 80100000-80230 INFRASTRUCTURE $687.47 NEE 183510 MISCELLANEOUS MATERIALS AS $29.81 84024421-54100 SUPPLIES $29.81 NEE Vendor Total: $874.96 BANNERS&SIGNS 4220 UKIAH ON ICE SPONSOR $233.55 31400000-54100 SUPPLIES $233.55 BANNERS 4221 UKIAH ON ICE STATE STREET $973.13 31400000-54100 SUPPLIES $973.13 BANNER Vendor Total: $1,206.68 BJ'S EMBROIDERY 12401 EMBROIDERY SERVICES $87.66 10012200-54100 SUPPLIES $87.66 12436 EMBROIDERY SERVICES $17.25 10022100-54100 SUPPLIES $17.25 Vendor Total: $104.91 BSN SPORTS 98475817 BLACK WHISTLES $17.71 10000000-48110 MISCELLANEOUS RECEIPTS $9.19 10022831-54100 SUPPLIES $8.52 98496812 INSTANT KOLD PAK $346.32 10000000-48110 MISCELLANEOUS RECEIPTS $81.10 10022831-54100 SUPPLIES $265.22 Vendor Total: $364.03 List Invoices VendorInvoice Description Atilt Invoice o Account Detail andl Allocation Detail BUSINESS CARD SF-20451 PURCHASING CREDIT CARD, $99.36 10018000-52510 ADVERTISING&PROMOTION $69.36 MISC. 31400000-54100 SUPPLIES $30.00 30003 CITY MGR DEPARTMENT CREDIT $386.75 10012100-57100 CONFERENCE&TRAINING $386.75 CAR SF-19958 PURCHASING CREDIT CARD, $367.00 10022810-57100 CONFERENCE&TRAINING $169.00 MISC. 20413500-57100 CONFERENCE&TRAINING $198.00 SF-19776 PURCHASING CREDIT CARD, $3.99 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.01) MISC. 90000000-23237 DISTRICT USE TAX-MEASURE S ($0.02) 90000000-23013 STATE USE TAX LIABILITY ($0.30) 20513300-54100 SUPPLIES $0.33 20513300-54100 SUPPLIES $3.99 SF-19956 PURCHASING CREDIT CARD, $56.99 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.08) MISC. 90000000-23237 DISTRICT USE TAX-MEASURE S ($0.29) 90000000-23013 STATE USE TAX LIABILITY ($4.28) 80026400-54100 SUPPLIES $4.65 80026400-54100 SUPPLIES $56.99 SF-20204 POLICE CREDIT CARD,MISC. $223.84 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.28) PURC 90000000-23237 DISTRICT USE TAX-MEASURE S ($1.12) 90000000-23013 STATE USE TAX LIABILITY ($16.79) 20620231-54100 SUPPLIES $18.19 20620231-54100 SUPPLIES $223.84 SF-19959 PURCHASING CREDIT CARD, $250.20 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.28) MISC. 90000000-23237 DISTRICT USE TAX-MEASURES ($1.10) List of Checks Presente4 for Approval on12/19/2016 Invokes Vend°/ e Invoice Description /and Allocation Detail BUSINESS CARD SF-19959 PURCHASING CREDIT CARD, $250.20 90000000-23013 STATE USE TAX LIABILITY ($16.50) MISC. 82024414-54100 SUPPLIES $8.94 82024414-54100 SUPPLIES $125.10 84024421-54100 SUPPLIES $8.94 84024421-54100 SUPPLIES $125.10 SF-19778 PURCHASING CREDIT CARD, $539.64 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.57) MISC. 90000000-23237 DISTRICT USE TAX-MEASURES ($2.27) 90000000-23013 STATE USE TAX LIABILITY ($34.02) 84024425-54100 SUPPLIES $36.86 84024425-54100 SUPPLIES $539.64 SF-20203 PUBLIC SAFETY CREDIT CARD, $751.96 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.88) MIS 90000000-23237 DISTRICT USE TAX-MEASURE S ($3.50) 10520210-54100 SUPPLIES $4.38 10520210-54100 SUPPLIES $751.96 PO 44507 ELECTRICAL EQUIPMENT AND $1,406.00 90000000-23252 DISTRICT USE TAX-LIBRARIES ($1.61) SUPPL 90000000-23237 DISTRICT USE TAX-MEASURE S ($6.43) 90000000-23013 STATE USE TAX LIABILITY ($96.45) 80026110-54100 SUPPLIES $104.49 80026110-54100 SUPPLIES $1,406.00 SF-20201 POLICE CREDIT CARD,MISC. $89.87 90000000-23237 DISTRICT USE TAX-MEASURE S ($0.38) PURC 10520210-54100 SUPPLIES $0.38 10520210-54100 SUPPLIES $89.87 List of Checks Presented for Approval ( n 12/19/2016 _.M.M.M.M.M.M._..__....m....___..M..m.M.M.M.M.M.M..M.M..._.._..._.. ._�__..... _m......_._...._...._.._.... .�.....�.........M..M.M._.M........m.. __-____.._..___. ...._..._�....._.._m..__________.._�. w_ Invoices vendor Name Invoice /// InvoiceDescription r io'InvoiceAnn nvoice Account Detail and Allocation Detail BUSINESS CARD SF-19951 PURCHASING CREDIT CARD, $796.41 90000000-23237 DISTRICT USE TAX-MEASURE S ($3.70) MISC. 80026110-54100 SUPPLIES $1.85 80026110-54100 SUPPLIES $398.21 80026120-54100 SUPPLIES $1.85 80026120-54100 SUPPLIES $398.20 SF-19698 POLICE CREDIT CARD,MISC. $731.29 10520210-56130 EXTERNAL SERVICES $731.29 PURC 35413 HR/RISK MGMT CREDIT CARD, $20.00 10016100-54163 HR-INTERVIEW SUPPLIES $20.00 MISC 120216 ECONOMIC DEVELOPMENT $65.22 10018000-54100 SUPPLIES $65.22 CREDIT CA 2039141 POLICE CREDIT CARD,MISC. $8.90 10520210-54100 SUPPLIES $8.90 PURC SF-20212 POLICE CREDIT CARD,MISC. $241.18 10520210-54100 SUPPLIES $241.18 PURC sf-19954 PURCHASING CREDIT CARD, $722.20 20824300-54100 SUPPLIES $722.20 MISC. 5971683 ECONOMIC DEVELOPMENT $91.73 31400000-54100 SUPPLIES $91.73 CREDIT CA SF-20110 PURCHASING CREDIT CARD, $1,056.11 31400000-54100 SUPPLIES $1,056.11 MISC. Vendor Total: $7,908.64 CA PEACE OFFICERS ASSOC 47040 ANNUAL PREMIUMS $270.00 10520210-57300 MEMBERSHIPS& $270.00 SUBSCRIPTIONS 47050 ANNUAL PREMIUMS $270.00 10520210-57300 MEMBERSHIPS& $270.00 SUBSCRIPTIONS 47060 ANNUAL PREMIUMS $270.00 10520210-57300 MEMBERSHIPS& $270.00 SUBSCRIPTIONS Vendor Total: $810.00 CALIFORNIA SOCIETY OF 60123 MEMBERSHIP DUES $110.00 10013400-57300 MEMBERSHIPS& $110.00 MUNICIPAL FINANCE OFFICERS SUBSCRIPTIONS Vendor Total: $110.00 'InvokesList of Checks Presented for Approval on 12/19/2016 Vendor Nemo Invoice# InvoicerInvoice Arnt Invoice Account / 11i CAMILLE VILLAVICENCIO 120916 AMUSEMENT,DECORATIONS, $1,200.00 10016100-54167 HR-EMPLOYEE DEVELOPMENT $1,200.00 ENTERT Vendor Total: $1,200.00 CANCER RESOURCE CENTERS DV120616 ADULT SOFTBALL DONATION $222.50 10022822-54100 SUPPLIES $222.50 OF MENDOCINO COUNTY Vendor Total: $222.50 CANTEEN SERVICE 5975:000308 WATER FILTRATION SERVICE $45.00 10520210-54100 SUPPLIES $22.50 P0LIC 20620231-54100 SUPPLIES $22.50 Vendor Total: $45.00 CARTER GRISSOM DV121016 2017 SUNDAYS IN THE PARK $3,000.00 90000000-23226 CONCERT SERIES $3,000.00 CONCE Vendor Total: $3,000.00 CHEM DRY 16440 CARPET CLEANING SVCS $1,150.00 90000000-23219 PUMPKINFEST $1,150.00 Vendor Total: $1,150.00 CHEVRON AND TEXACO 49136257 FUEL AS NEEDED $327.98 10520210-56210 FUEL&FLUIDS $327.98 BUSINESS CARD SVCS Vendor Total: $327.98 CHOUINARD&MYHRE INC 16102007 CONSULTING SERVICES $100.00 20922900-52100 CONTRACTED SERVICES $100.00 Vendor Total: $100.00 CHRISTOPHER DEWEY TA 1/04- TRAVEL ADVANCE $481.26 10520210-57100 CONFERENCE&TRAINING $481.26 1/06/16 Vendor Total: $481.26 CHROMAGRAPHICS 57824 BUSINESS CARDS $327.08 10013400-54100 SUPPLIES $39.06 10013400-54100 SUPPLIES $39.06 20324100-54100 SUPPLIES $26.05 List of Checks Presented for Approval on 12/19/2016 Invoices O ����ie �/���oic%���� ce,D�����pt���D�/ ���ice And���%�vo��� ,Account Detail and����ation D "�� CHROMAGRAPHICS 57824 BUSINESS CARDS $327.08 20413500-54100 SUPPLIES $39.07 20513300-54100 SUPPLIES $39.06 20513300-54100 SUPPLIES $53.62 82024410-54100 SUPPLIES $26.05 82024411-54100 SUPPLIES $39.06 84024420-54100 SUPPLIES $26.05 Vendor Total: $327.08 CLERK-RECORDER,MENDOCINO DV111816 CEQA FILING FEE $50.00 10023100-59101 FEES $50.00 COUNTY Vendor Total: $50.00 COLANTUONO HIGHSMITH 8, 31951 UVSD DETACHMENT FROM $555.00 84424422-52100 CONTRACTED SERVICES $555.00 WHATLEY PC UKIAH Vendor Total: $555.00 COMMUNITY DEVELOPMENT 9-2016 GRANT ADMINISTRATION $8,937.00 60917458-52100 CONTRACTED SERVICES $2,989.50 COMMISSION 60917458-52100 CONTRACTED SERVICES $5,947.50 Vendor Total: $8,937.00 CONVERGENT COMPUTING BILL42285 IT SERVICES $450.00 20922900-52100 CONTRACTED SERVICES $450.00 BILL42141 IT SERVICES $5,400.00 20922900-52100 CONTRACTED SERVICES $5,400.00 BILL42182 IT SERVICES $7,200.00 20922900-52100 CONTRACTED SERVICES $7,200.00 Vendor Total: $13,050.00 COOPER COMPLIANCE 1473 COMPLIANCE RPT SVCS TO $2,666.67 80026400-52100 CONTRACTED SERVICES $2,666.67 CORPORATION MEET FE Vendor Total: $2,666.67 List of Checks Presented for Approval on 12/19/2016 Vendor Nlam/ Invoice # DescriptionOD"/celAnfit invoicer Account Detaild/Allocation rietaii e// DAVID RAPPORT 6501 LEGAL SERVICES FOR FY 16/17 $29,846.12 90214000-52140 LITIGATION EXPENSES $460.82 Vendor Total: $29,846.12 DC CUSTOMS INC 183209 SEAT COVER AND FLOOR MATS $339.76 90000000-23237 DISTRICT USE TAX-MEASURE S ($1.51) 10022100-56130 EXTERNAL SERVICES $0.76 10022100-56130 EXTERNAL SERVICES $222.72 80026400-56130 EXTERNAL SERVICES $0.75 80026400-56130 EXTERNAL SERVICES $117.04 Vendor Total: $339.76 DEEP VALLEY SECURITY 304633.1 SECURITY SYSTEM AT $39.95 10022100-52180 SECURITY SERVICES $39.95 OBSERVATORY 304633 ALARM SERVICES AS REQUIRED $481.35 10022100-52180 SECURITY SERVICES $56.90 10022822-52180 SECURITY SERVICES $22.95 20822500-52180 SECURITY SERVICES $42.95 20824300-52180 SECURITY SERVICES $27.25 69122700-52180 SECURITY SERVICES $85.90 73022600-52180 SECURITY SERVICES $41.90 73022600-52180 SECURITY SERVICES $74.90 80026400-52180 SECURITY SERVICES $24.50 82024411-52180 SECURITY SERVICES $44.95 82024414-52180 SECURITY SERVICES $29.57 84024421-52180 SECURITY SERVICES $29.58 Vendor Total: $521.30 List of Checks Presented for Approval Invokes d Alto ,////// a DEPARTMENT OF JUSTICE 202903 FINGERPRINTING SERVICES $255.00 10020000-44420 FINGERPRINT FEES $255.00 203029 FINGERPRINTING AND LIVESCAN $64.00 10016100-54165 HR-NEW EMPLOYEE $64.00 REPORTS FINGERPRINT Vendor Total: $319.00 E&M ELECTRIC&MACHINERY, 292786 DATA PROCESSING,COMPUTER, $11,831.28 84024425-52100 CONTRACTED SERVICES $11,831.28 INC PRO Vendor Total: $11,831.28 ELLIES MUTT HUT 698728 INTERVIEW PANEL LUNCH $61.04 10016100-54163 HR-INTERVIEW SUPPLIES $61.04 Vendor Total: $61.04 EVERGREEN JOB&SAFETY 563 EDUCATI ONAUTRAIN I NG $2,028.00 80026110-52100 CONTRACTED SERVICES $1,014.00 TRAINING INC SERVICES 80026120-52100 CONTRACTED SERVICES $1,014.00 564 EDUCATIONAUTRAI N I NG $2,028.00 80026110-52100 CONTRACTED SERVICES $1,014.00 SERVICES 80026120-52100 CONTRACTED SERVICES $1,014.00 Vendor Total: $4,056.00 FISHER WIRELESS SVCS INC 227420 COMMUNICATION EQUIP&MISC $157.31 10521210-56130 EXTERNAL SERVICES $157.31 REP Vendor Total: $157.31 FLIGHT LIGHT INC 0056965-IN PRIMARY CONNECTOR KIT $137.68 77725200-56300 BUILDING MAINT.&REPAIR $0.48 77725200-56300 BUILDING MAINT,&REPAIR $137.68 90000000-23237 DISTRICT USE TAX-MEASURE S ($0.48) Vendor Total: $137.68 FREIGHTQUOTE.COM INC SF-19780 SHIPPING CHARGES $273.51 84024425-56120 EQUIPMENT MAINTENANCE& $273.51 REPAIR SF-19779 SHIPPING CHARGES $175.19 84024425-54100 SUPPLIES $175.19 Vendor Total: $448.70 list of Checks Presented fhlr Approval on 12/19/2016 Invokes ���or Name // Inv���////////0ic ���////////%n ��� /% voicnt Detail All pati �1/G FRIEDMANS HOME 35752923 MISC ITEMS AS NEEDED $28.35 20822500-56300 BUILDING MAINT.&REPAIR $28.35 IMPROVEMENT 35743131 MISC ITEMS AS NEEDED $63.24 20822500-56300 BUILDING MAINT.&REPAIR $55.18 20822500-54102 SMALL TOOLS $8.06 35732887 MISC ITEMS AS NEEDED $67.93 20822500-56300 BUILDING MAINT.&REPAIR $67.93 35748885 MISC ITEMS AS NEEDED $77.24 20822500-56300 BUILDING MAINT.&REPAIR $77.24 35741340 MISC ITEMS AS NEEDED $77.44 20822500-56300 BUILDING MAINT.&REPAIR $77.44 35754585 MISC ITEMS AS NEEDED $82.47 20822500-56300 BUILDING MAINT.&REPAIR $82.47 35726587 MISC ITEMS AS NEEDED $102.66 20822500-56300 BUILDING MAINT.&REPAIR $102.66 35748498 MISC ITEMS AS NEEDED $154.61 20822500-56300 BUILDING MAINT.&REPAIR $154.61 35728418 MISC ITEMS AS NEEDED $186.56 20822500-56300 BUILDING MAINT.&REPAIR $43.19 20822500-54102 SMALL TOOLS $143.37 35754581 MISC ITEMS AS NEEDED $219.88 20822500-56300 BUILDING MAINT.&REPAIR $219.88 35739622 MISC ITEMS AS NEEDED $226,74 20822500-56300 BUILDING MAINT.&REPAIR $226.74 35733427 MISC ITEMS AS NEEDED $267.17 20822500-56300 BUILDING MAINT.&REPAIR $65.05 20822500-54102 SMALL TOOLS $202.12 35749902 MISC ITEMS AS NEEDED $37.75 77725200-56300 BUILDING MAINT.&REPAIR $37.75 35728515 MISC ITEMS AS NEEDED $90.08 77725200-56300 BUILDING MAINT.&REPAIR $90.08 35753570 MISC ITEMS AS NEEDED $243.17 77725200-56300 BUILDING MAINT.&REPAIR $243.17 35740634 MISC ITEMS AS NEEDED $2.65 82024411-56300 BUILDING MAINT.&REPAIR $2.65 35734861 MISC ITEMS AS NEEDED $16.86 82024411-56300 BUILDING MAINT.8 REPAIR $16.86 List of Checks Presented for Approval on 12/19/2016 Invoices Vendor a *A' Invoke Description /Invoke/ Atilt Invoice:Account Detail an Allocation Detail/ FRIEDMANS HOME 35735954 MISC ITEMS AS NEEDED $68.98 82024411-56300 BUILDING MAINT.&REPAIR $68.98 IMPROVEMENT 35755401 MISC ITEMS AS NEEDED $95.53 82024411-56300 BUILDING MAINT.&REPAIR $95.53 35742815 MISC ITEMS AS NEEDED $4.45 82024411-56120 EQUIPMENT MAINTENANCE& $4.45 REPAIR 35743165 MISC ITEMS AS NEEDED $14.76 82024411-56120 EQUIPMENT MAINTENANCE& $14.76 REPAIR 35749135 MISC ITEMS AS NEEDED $49.54 82024411-56120 EQUIPMENT MAINTENANCE& $49.54 REPAIR 35743222 MISC ITEMS AS NEEDED ($9.86) 84024425-56120 EQUIPMENT MAINTENANCE& ($9.86) REPAIR 35736208 MISC ITEMS AS NEEDED $3.36 84024425-56120 EQUIPMENT MAINTENANCE& $3.36 REPAIR 35754365 MISC ITEMS AS NEEDED $41.88 84024425-56120 EQUIPMENT MAINTENANCE& $41.88 REPAIR 35753250 MISC ITEMS AS NEEDED $45.37 84024425-56120 EQUIPMENT MAINTENANCE& $45.37 REPAIR 35741160 MISC ITEMS AS NEEDED $165.56 84024425-56120 EQUIPMENT MAINTENANCE& $165.56 REPAIR 35749519 MISC ITEMS AS NEEDED $401.47 84024425-56120 EQUIPMENT MAINTENANCE& $240.36 REPAIR 84024425-54102 SMALL TOOLS $161.11 35743268 MISC ITEMS AS NEEDED $438.03 84024425-56120 EQUIPMENT MAINTENANCE& $255.29 REPAIR 84024425-54102 SMALL TOOLS $182.74 35726315 MISC ITEMS AS NEEDED $27.07 20324100-56112 EQUIPMENT PARTS FOR RESALE $27.07 35748402 MISC ITEMS AS NEEDED $11.48 10520210-56130 EXTERNAL SERVICES $11.48 35739611 MISC ITEMS AS NEEDED $23.72 10520210-56130 EXTERNAL SERVICES $23.72 35729544 MISC ITEMS AS NEEDED $20.92 10022100-59400 OTHER EXPENSES $20.92 35744112 MISC ITEMS AS NEEDED $22.19 10022100-59400 OTHER EXPENSES $22.19 List Invoices VendlOr Name Invoice# Invoice Description Invdice Arid Invoice Accbunt Detait and Allocation Detail FRIEDMANS HOME 35754562 MISC ITEMS AS NEEDED $29.06 10022100-59400 OTHER EXPENSES $29.06 IMPROVEMENT 35743249 MISC ITEMS AS NEEDED $7.40 10024220-54120 PW-SPECIAL SUPPLIES $7.40 35727877 MISC ITEMS AS NEEDED $34.08 10024220-54120 PW-SPECIAL SUPPLIES $34.08 35747637 MISC ITEMS AS NEEDED $44.22 10024220-54120 PW-SPECIAL SUPPLIES $44.22 35733791 MISC ITEMS AS NEEDED $60.85 10024220-54120 PW-SPECIAL SUPPLIES $60.85 35733980 MISC ITEMS AS NEEDED $127.59 10024220-54120 PW-SPECIAL SUPPLIES $127.59 35749847 MISC ITEMS AS NEEDED $34.90 10024220-54102 SMALL TOOLS $34.90 35755452 MISC ITEMS AS NEEDED $51.90 20324100-54102 SMALL TOOLS $25.95 20922900-54100 SUPPLIES $25.95 35730879 MISC ITEMS AS NEEDED $163.29 82024411-54102 SMALL TOOLS $163.29 35728461 MISC ITEMS AS NEEDED $33.74 84024425-54102 SMALL TOOLS $33.74 35736197 MISC ITEMS AS NEEDED $61.17 84024425-54102 SMALL TOOLS $61.17 35749482 MISC ITEMS AS NEEDED $176.48 84024425-54102 SMALL TOOLS $176.48 35742649 MISC ITEMS AS NEEDED $31.31 10022100-54100 SUPPLIES $31.31 35729901 MISC ITEMS AS NEEDED $33.49 10022100-54100 SUPPLIES $33.49 35735601 MISC ITEMS AS NEEDED $34.32 10022100-54100 SUPPLIES $34.32 35743092 MISC ITEMS AS NEEDED $34.58 10022100-54100 SUPPLIES $34.58 35734834 MISC ITEMS AS NEEDED $123.62 10022100-54100 SUPPLIES $123.62 35735077 MISC ITEMS AS NEEDED $150.29 10022100-54100 SUPPLIES $150.29 List of Checks Presented for Approval on 12/19/2016 Invokes fi/O O'/'/ '/ te*,/ cebeO//ilp i / liwoito/ O// , foubtOkaill and/°l//%i%%O FRIEDMANS HOME 35753718 MISC ITEMS AS NEEDED $39.93 10022831-54100 SUPPLIES $39.93 IMPROVEMENT 35753457 MISC ITEMS AS NEEDED $19.96 70024500-54100 SUPPLIES $19.96 35732523 MISC ITEMS AS NEEDED $47.32 70024500-54100 SUPPLIES $47.32 35743324 MISC ITEMS AS NEEDED $18.60 80026120-54100 SUPPLIES $18.60 35740763 MISC ITEMS AS NEEDED $19.53 80026120-54100 SUPPLIES $19.53 35729024 MISC ITEMS AS NEEDED $29.46 80026120-54100 SUPPLIES $29.46 35729448 MISC ITEMS AS NEEDED $53.65 80026130-54100 SUPPLIES $53.65 35742100 MISC ITEMS AS NEEDED $13.21 80026330-54100 SUPPLIES $13.21 35734940 MISC ITEMS AS NEEDED $18.58 80026330-54100 SUPPLIES $18.58 35741832 MISC ITEMS AS NEEDED $29.44 80026330-54100 SUPPLIES $29.44 35732485 MISC ITEMS AS NEEDED $60.58 80026330-54100 SUPPLIES $60.58 35743199 MISC ITEMS AS NEEDED $377.36 80026330-54100 SUPPLIES $377.36 35729023 MISC ITEMS AS NEEDED ($32.84) 80026400-54100 SUPPLIES ($32.84) 35749043 MISC ITEMS AS NEEDED $8.29 80026400-54100 SUPPLIES $8.29 35727375 MISC ITEMS AS NEEDED $13.35 80026400-54100 SUPPLIES $13.35 35742230 MISC ITEMS AS NEEDED $14.48 80026400-54100 SUPPLIES $14.48 35728991 MISC ITEMS AS NEEDED $32.84 80026400-54100 SUPPLIES $32.84 35741693 MISC ITEMS AS NEEDED $40.29 80026400-54100 SUPPLIES $40.29 35742269 MISC ITEMS AS NEEDED $47.94 80026400-54100 SUPPLIES $47.94 List of Checks Presented for Approval on 12/19/2016 Invokes Vender NameInvoice ° Invoice/ O/ /Descriptleti InvoieInvoiceO A//c//AccOUnt Detail �a/and f�D FRIEDMANS HOME 35748513 MISC ITEMS AS NEEDED $107.53 82024411-54100 SUPPLIES $107.53 IMPROVEMENT 35728338 MISC ITEMS AS NEEDED $4.93 82024414-54100 SUPPLIES $4.93 35741815 MISC ITEMS AS NEEDED $14.95 82024414-54100 SUPPLIES $14.95 35734175 MISC ITEMS AS NEEDED $16.69 82024414-54100 SUPPLIES $16.69 35728983 MISC ITEMS AS NEEDED $25.95 82024414-54100 SUPPLIES $25.95 35727303 MISC ITEMS AS NEEDED $39.79 82024414-54100 SUPPLIES $39.79 35727307 MISC ITEMS AS NEEDED $42.29 82024414-54100 SUPPLIES $42.29 35749830 MISC ITEMS AS NEEDED $59.05 82024414-54100 SUPPLIES $59.05 35735593 MISC ITEMS AS NEEDED $59.69 82024414-54100 SUPPLIES $59.69 35754779 MISC ITEMS AS NEEDED $59.69 82024414-54100 SUPPLIES $59.69 35747367 MISC ITEMS AS NEEDED $79.58 82024414-54100 SUPPLIES $79.58 35748388 MISC ITEMS AS NEEDED $252.76 82024414-54100 SUPPLIES $252.76 Vendor Total: $6,216.41 GCR TIRES&SERVICES B51-35277 TIRES,TUBES,REPAIRS& $170.48 10024220-56130 EXTERNAL SERVICES $170.48 LABOR 851-35487 TIRES,TUBES,REPAIRS& $18.00 10520210-56130 EXTERNAL SERVICES $18.00 LABOR 851-35582 TIRES,TUBES,REPAIRS& $610.09 10520210-56130 EXTERNAL SERVICES $610.09 LABOR 851-35276 TIRES,TUBES,REPAIRS& $257.85 77725200-56130 EXTERNAL SERVICES $257.85 LABOR Vendor Total: $1,056.42 GINA GRECO DV120816 INSTRUCTOR $1,659.00 10022850-52100 CONTRACTED SERVICES $1,659.00 Vendor Total: $1,659.00 List of Checks Presented for Approval on 12/19/2016 Invokes Vender Name Invoice# I nvoice Description Invoice Amu! Invoice Account,Detaii and AdocaNon awl GOLDEN STATE EMERGENCY CI005474 AUTOMOTIVE ACCESSORIES $1,314.83 90000000-23252 DISTRICT USE TAX-LIBRARIES ($1.37) VEHICLE SERVICE INC FOR AUT 10521210-56130 EXTERNAL SERVICES $1.37 10521210-56130 EXTERNAL SERVICES $1,314.83 Vendor Total: $1,314.83 GRAFIX SHOPPE 111420 DECALS $67.51 10520210-56130 EXTERNAL SERVICES $67.51 Vendor Total: $67.51 GRAINGER INC 9295902374 MOTOR FOR FRONT GATE AT $324.05 82024411-56300 BUILDING MAINT.&REPAIR $324.05 WTP Vendor Total: $324.05 GRANITE CONSTRUCTION 1082346 MISC ROCK&ROAD PATCH $369.79 70024500-54100 SUPPLIES $369.79 COMPANY MATERIA 1087707 MISC ROCK&ROAD PATCH $83.19 84024421-54100 SUPPLIES $83.19 MATERIA Vendor Total: $452.98 GREEN EARTH SUPPLY 8249-E CONCENTRATED DEGREASER $606.63 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.76) 90000000-23237 DISTRICT USE TAX-MEASURE S ($3.04) 90000000-23013 STATE USE TAX LIABILITY ($45.50) 82024411-54100 SUPPLIES $49.30 82024411-54100 SUPPLIES $606.63 Vendor Total: $606.63 HART'S AUTO SUPPLY 36673 FRONT AND REAR BREAKS $398.00 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.50) 90000000-23237 DISTRICT USE TAX-MEASURE S ($1.99) 10520210-56130 EXTERNAL SERVICES $32.34 10520210-56130 EXTERNAL SERVICES $398.00 Ill,,,ist of Ch Presented r Allprovall t+ 112/19/2+1111„ � /lJJ1� ��///��//yam/p�'�l/(////� ��0/71 %/lIl�ii� �� /'///, /�y�/�'JJ��y°/�� ��� 11 1,,(�tr,rs llll ,�o �, 0 �„��,� � � opRIA(�AERIll ll ➢f f I11�1Yl 111111 1 I 0 I011""AIIIIll�oy"I f FRIA9 111 lllllllfll koti hili Ip410 1',01 ( �II�������� HART'S AUTO SUPPLY 36673 FRONT AND REAR BREAKS $398.00 90000000-23013 STATE USE TAX LIABILITY ($29.85) Vendor Total: $398.00 HEDGEROW FARMS 110416-19 NURSERY(PLANTS)STOCK, $427.58 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.50) EQUIPM 90000000-23237 DISTRICT USE TAX-MEASURE S ($1.99) 25024210-80230 INFRASTRUCTURE $66.31 31022700-80230 INFRASTRUCTURE $2.49 31022700-80230 INFRASTRUCTURE $361.27 110416-18 NURSERY(PLANTS)STOCK, $4,785.10 90000000-23252 DISTRICT USE TAX-LIBRARIES ($5.29) EQUIPM 90000000-23237 DISTRICT USE TAX-MEASURES ($21.14) 25024210-80230 INFRASTRUCTURE $740.94 31022700-80230 INFRASTRUCTURE $26.43 31022700-80230 INFRASTRUCTURE $4,044.16 Vendor Total: $5,212.68 HOME DEPOT CREDIT SERVICES 5030008 MISCELLANEOUS SUPPLIES AS $58.00 20822500-56300 BUILDING MAINT.8 REPAIR $58.00 NEED 2012195 MISCELLANEOUS SUPPLIES AS $64.78 82024414-54102 SMALL TOOLS $64.78 NEED 5033994 MISCELLANEOUS SUPPLIES AS $79.88 82024414-54102 SMALL TOOLS $79.88 NEED 20998 MISCELLANEOUS SUPPLIES AS $103.15 10022100-54100 SUPPLIES $103.15 NEED Vendor Total: $305.81 HOPLAND FIRE PROTECTION 12072016 SERVICES OF FIRE CHIEF JOHN $5,475.00 10521210-52100 CONTRACTED SERVICES $5,475.00 DIST BA Vendor Total: $5,475.00 List of Checks Presentell for Approval Invoices Ve d ;/ me invO ice,A Invoice' Solution trivoke Amt Invoice Account fDetail n / /0%01/1/ Detail ICE RENTALS LLC UK0003 DOWNTOWN ICE RINK $19,400.00 31400000-52100 CONTRACTED SERVICES $19,400.00 UK0002 DOWNTOWN ICE RINK $23,000.00 31400000-52100 CONTRACTED SERVICES $23,000.00 Vendor Total: $42,400.00 INDIGO STUDIOS 1220 DRUG ED COLUMNIPRFM RPT $800.00 63020210-52100 CONTRACTED SERVICES $800.00 CARD Vendor Total: $800.00 INTEGRITY SHRED 64684 DOCUMENT SHREDDING $28.50 20513300-52100 CONTRACTED SERVICES $28.50 64449 DOCUMENT SHREDDING $57.00 10520210-54100 SUPPLIES $28.50 20620231-54100 SUPPLIES $28.50 Vendor Total: $85.50 INTERCOUNTY MECHANICAL& 5524 SENSOR REPAIR $463.50 20822500-56120 EQUIPMENT MAINTENANCE& $463.50 ELECTRICAL INC REPAIR 5630-B EQUIPMENT MAINTENANCE AND $2,975.00 31300000-56120 EQUIPMENT MAINTENANCE& $2,975.00 REPA REPAIR Vendor Total: $3,438.50 INTOXIMETERS 549830 MOUTHPIECES $286.00 10520210-54201 PRISONER EXPENSE $286.00 Vendor Total: $286.00 (WATER INC 7659 COMPUTER SOFTWARE FOR $2,000.00 82024414-56120 EQUIPMENT MAINTENANCE& $1,000.00 MICROCOM REPAIR 84024421-56120 EQUIPMENT MAINTENANCE& $1,000.00 REPAIR Vendor Total: $2,000.00 J&M LOCK 31949 DUPLICATE KEYS,REPAIRS& $11.35 20822500-56300 BUILDING MAINT.&REPAIR $11.35 MISC 31945 DUPLICATE KEYS,REPAIRS& $38.93 20822500-56300 BUILDING MAINT.&REPAIR $38.93 MISC 31960 DUPLICATE KEYS,REPAIRS& $27.25 10520210-54100 SUPPLIES $27.25 MISC Vendor Total: $77.53 List of Checks Presented for Approval on 12/19/2016 Invokes Vendor/ ame % Invoice# % Description/iInvoice Amt Invoice AccountDetail( ' d Allocation�� Det0 JENNIFER HIGBEE DV120916 RENEWAL FEES FOR D-3 $90.00 82024411-57100 CONFERENCE&TRAINING $90.00 Vendor Total: $90.00 JONES&MAYER 79816 LEGAL SVCS-PITCHESS $4,228.77 10014000-52100 CONTRACTED SERVICES $4,228.77 Vendor Total: $4,228.77 JUSTIN WYATT TA 1/04- TRAVEL ADVANCE $481.26 10520210-57100 CONFERENCE&TRAINING $481.26 1/06/17 TR 11/21- REIMBURSE TRAVEL EXPENSE $661.67 10520210-57100 CONFERENCE&TRAINING $661.67 11/22/16 TA 1/08- TRAVEL ADVANCE $721.12 10520210-57100 CONFERENCE&TRAINING $721.12 1/12/2017 Vendor Total: $1,864.05 KEN FOWLER MOTORS INC 98412 MISC AUTOMOTIVE PARTS AS $78.95 10520210-56130 EXTERNAL SERVICES $78.95 NEEDE 98608 MISC AUTOMOTIVE PARTS AS $221.87 10520210-56130 EXTERNAL SERVICES $221.87 NEEDE 98607 MISC AUTOMOTIVE PARTS AS $615.90 10520210-56130 EXTERNAL SERVICES $615.90 NEEDE Vendor Total: $916.72 KEOUGH'S LANDSCAPING INC 16240 LANDSCAPE MAINT:ORCHARD $500.00 80026130-52100 CONTRACTED SERVICES $500.00 SUBST Vendor Total: $500.00 KIMBALL MIDWEST 5277646 SHOP STOCK $171.97 20324100-56112 EQUIPMENT PARTS FOR RESALE $171.97 Vendor Total: $171.97 KIWANIS CLUB OF UKIAH DV121316 ANNUAL DUES $123.00 10012100-57100 CONFERENCE&TRAINING $123.00 Vendor Total: $123.00 KRISTANA ARP DVI12316 ENERGY REBATE $1,186.64 80626500-52136 PHOTOVOLTAIC $1,186.64 RATES/INCENTIVE Vendor Total: $1,186.64 List of Checks Presented for Approval on 12/19/2016 Invokes Vendor Nerrie Invoice# Invoice Description Invoice And invoice Account Detail and Allocation Detail KRISTINE LAWLER DV120616 REIMBURSE SUPPLIES $29.16 10010000-54100 SUPPLIES $29.16 Vendor Total: $29.16 LES SCHWAB TIRE CENTER 64000273475 MISCELLANEOUS TIRE $356.12 84024421-56130 EXTERNAL SERVICES $356.12 SERVICES AS Vendor Total: $356.12 LEXIS NEXIS RISK SOLUTIONS 1410964- LEXIS NEXIS LE PLUS $85.50 10520210-54202 MAJOR CRIME INVETIGATIONS $85.50 20161130 SEARCHING Vendor Total: $85.50 LINCOLN AQUATICS SI297624 EQUIPMENT MAINTENANCE $661.54 10022300-56120 EQUIPMENT MAINTENANCE& $661.54 REPAIR Vendor Total: $661.54 LORI MARTIN TR 11/07/16 REIMBURSE TRAVEL EXPENSE $15.00 20513300-57100 CONFERENCE&TRAINING $15.00 TR 11/10/16 REIMBURSE TRAVEL EXPENSE $15.00 20513300-57100 CONFERENCE&TRAINING $15.00 Vendor Total: $30.00 LOUIS MALDONADO SR 310419 4 QTR-DEFENSIVE TACTICAL $1,500.00 10520210-57100 CONFERENCE&TRAINING $1,500.00 TRAIN Vendor Total: $1,500.00 LYNN PEAVEY COMPANY 325613 ZLOCK BAGS $18.46 10520210-54201 PRISONER EXPENSE $18.46 Vendor Total: $18.46 MARC CARSON WEB DESIGN 21 NOV 18 UPD WEBSITE HOSTING AND $1,000.00 63020210-52100 CONTRACTED SERVICES $1,000.00 PHONE SUPPORT Vendor Total: $1,000.00 MARK CLEMENTI PHD 11-30-16 PRE-EMPLOYMENT $685.00 10520210-52100 CONTRACTED SERVICES $685.00 PSYCHOLOGICAL EXAM Vendor Total: $685.00 MATHESON TRI-GAS INC 14426156 OXYGEN&MISCELLANEOUS AS $51.07 90000000-23237 DISTRICT USE TAX-MEASURE S ($0.24) NEED List of Checks kl for Appr, mai on 12/19/2416 Invoices vendorinvoice invoice/is Description invoice And/// % ce . Allocation Detail MATHESON TRI-GAS INC 14426156 OXYGEN&MISCELLANEOUS AS $51.07 80026130-54100 SUPPLIES $0.24 NEED 80026130-54100 SUPPLIES $51.07 14462543 OXYGEN&MISCELLANEOUS AS $28.85 80026130-54100 SUPPLIES $28.85 NEED Vendor Total: $79.92 MATTHEW MICHAEL COUGHLIN DV120916 INSTRUCTOR $420.00 10022850-52100 CONTRACTED SERVICES $420.00 Vendor Total: $420.00 MATTHEW SCOTT EDWARDS TA 1/03- TRAVEL ADVANCE $633.40 10520210-57100 CONFERENCE&TRAINING $633.40 1/07/17 Vendor Total: $633.40 MAX BRAZILL TA 1/08- TRAVEL ADVANCE $1,064.75 10520210-57100 CONFERENCE&TRAINING $1,064.75 1/13/17 Vendor Total: $1,064.75 MAYA SIMERSON DV121216 REIMBURSE ICE RINK SUPPLIES $32.31 31400000-54100 SUPPLIES $32.31 DV120816 REIMBURSE ICE RINK SUPPLIES $80.46 31400000-54100 SUPPLIES $80.46 Vendor Total: $112.77 MCFARLAND CASCADE USS-0012681 ELECTRICAL EQUIPMENT AND $15,034.76 80000000-12104 INVENTORY-PURCHASES $15,034.76 SUPPL USS-0012701 ELECTRICAL EQUIPMENT AND $18,225.53 80000000-12104 INVENTORY-PURCHASES $18,225.53 SUPPL Vendor Total: $33,260.29 MCMASTER-CARR SUPPLY CO 91099336 ALLIGATOR LACING FOR FILTER $89.44 84024425-56120 EQUIPMENT MAINTENANCE& $89.44 PRESS REPAIR 91396634 PIPE INSULATION $230.74 84024425-56120 EQUIPMENT MAINTENANCE& $230.74 REPAIR Vendor Total: $320.18 MENDOCINO COUNTY FARM 432070 MISCELLANEOUS PURCHASES $25.42 10024220-54120 PW-SPECIAL SUPPLIES $25.42 SUPPLY AS REQ 432010 MISCELLANEOUS PURCHASES $36.34 10024220-54120 PW-SPECIAL SUPPLIES $36.34 AS REQ List of Checks Presented for Approval on 12/19/2016 Invoices Vendor Name invoice# invoice pesceintion idvoice pant Invoice Account Detail and Allocation Detail MENDOCINO COUNTY FARM 431937 MISCELLANEOUS PURCHASES ($172.28) 70024500-54100 SUPPLIES ($172.28) SUPPLY AS REQ 431972 MISCELLANEOUS PURCHASES $42.71 70024500-54100 SUPPLIES $42.71 AS REQ 431944 MISCELLANEOUS PURCHASES $97.10 70024500-54100 SUPPLIES $97.10 AS REQ 431935 MISCELLANEOUS PURCHASES $861.38 70024500-54100 SUPPLIES $861.38 AS REQ Vendor Total: $890.67 MENDOCINO SOLID WASTE 10363 DRUM DISPOSAL $60.00 80026400-52100 CONTRACTED SERVICES $60.00 MANAGEMENT AUTHORITY Vendor Total: $60.00 MICROFLEX CORP#774353 IN1718860 BLACK GLOVES $225.98 10520210-54201 PRISONER EXPENSE $225.98 Vendor Total: $225.98 MOTOROLA SOLUTIONS INC 50107237 High Frequency Radio(SSB),Mo $68,808.16 22020200-54100 SUPPLIES $68,808.16 Vendor Total: $68,808.16 MUNI SERVICES LLC 0000043947 SALES TAX AUDIT REPORTING $9,527.93 10013400-52100 CONTRACTED SERVICES $9,527.93 SERV Vendor Total: $9,527.93 NATIONAL METER& 51078950.001 SOLE SOURCE BADGER METERS $829.28 82000000-12104 INVENTORY-PURCHASES $829.28 AUTOMATION 51078665.001 WATER SUPPLY, $2,377.69 82000000-12104 INVENTORY-PURCHASES $2,377.69 GROUNDWATER,SEW Vendor Total: $3,206.97 NATIONAL NOTARY DV 120916 RENEWAL FEE FOR L.K.LIMBIRD $33.00 82024410-57300 MEMBERSHIPS& $16.50 ASSOCIATION #2059537 SUBSCRIPTIONS 84024420-57300 MEMBERSHIPS& $16.50 SUBSCRIPTIONS Vendor Total: $33.00 NCPA 006102- NCPA DEC 2016 $790,240.00 80026300-58104 NCPA MANAGEMENT SERVICES $65,406.00 1216020 List of Checks Presented for 1 *odorName Invoice# Invoice%Descriptionice/%%////� invoke%%' Arnt Invoice Account Detail % Allocation/��/ NCPA 006102- NCPA DEC 2016 $790,240.00 80026300-58101 NCPA PLANT GENERATION $208179.00 1216020 80026300-58102 NCPA POWER PURCHASES $437,774.00 80026300-58105 NCPA THIRD PARTY SALES ($53,543.00) 80026300-58103 NCPA TRANSMISSION $132,424.00 Vendor Total: $790,240.00 NELAC INSTITUTE 4651 2016 TNI STANDARD VOL 1 $75.00 84024425-57100 CONFERENCE&TRAINING $75.00 Vendor Total: $75.00 NORTH BAY PROFESSIONAL 115 OFFICIATE ADULT BASKETBALL $1,275.00 10022821-52100 CONTRACTED SERVICES $1,275.00 OFFICIALS INC GAM Vendor Total: $1,275.00 NORTHERN TOOL&EQUIPMENT 129010 MILL DISCHARGE HOSE $419.33 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.47) 90000000-23237 DISTRICT USE TAX-MEASURE S ($1.90) 84024425-56120 EQUIPMENT MAINTENANCE& $30.87 REPAIR 84024425-56120 EQUIPMENT MAINTENANCE& $419.33 REPAIR 90000000-23013 STATE USE TAX LIABILITY ($28.50) 36541823 DEWATERING PUMP $526.71 90000000-23252 DISTRICT USE TAX-LIBRARIES ($0.63) 90000000-23237 DISTRICT USE TAX-MEASURES ($2.55) 84024425-56120 EQUIPMENT MAINTENANCE& $41.36 REPAIR 84024425-56120 EQUIPMENT MAINTENANCE& $526.71 REPAIR 90000000-23013 STATE USE TAX LIABILITY ($38.18) Vendor Total: $946.04 List of Checks 1, 1 11" 1112/19/2,1 ,ices /®/%/ . 1/O 1/, rJ1�/ , � ; � ��r�� � I � rrrrr� � � � �01� 1 „///////////ll%�/ � r 9,i1,'� �(i // �� � �rrrrrrrrrll���iiiili OFFICE DEPOT 875263813002 OFFICE SUPPLIES, $16.54 10011100-54100 SUPPLIES $16.54 MISCELLANEOUS 877870966001 OFFICE SUPPLIES, $542.79 10011100-54100 SUPPLIES $542.79 MISCELLANEOUS 877212978001 OFFICE SUPPLIES, $7.33 10012100-54100 SUPPLIES $7.33 MISCELLANEOUS 877213162001 OFFICE SUPPLIES, $20.60 10012100-54100 SUPPLIES $20.60 MISCELLANEOUS 878094020001 OFFICE SUPPLIES, $15.67 10520210-54100 SUPPLIES $15.67 MISCELLANEOUS 878093754001 OFFICE SUPPLIES, $17.65 10520210-54100 SUPPLIES $17.65 MISCELLANEOUS 881462715001 OFFICE SUPPLIES, $17.71 10520210-54100 SUPPLIES $17.71 MISCELLANEOUS 880637154001 OFFICE SUPPLIES, $29.40 10520210-54100 SUPPLIES $29.40 MISCELLANEOUS 880637046001 OFFICE SUPPLIES, $46.31 10520210-54100 SUPPLIES $46.31 MISCELLANEOUS 881462355001 OFFICE SUPPLIES, $104.64 10520210-54100 SUPPLIES $104.64 MISCELLANEOUS 883158025001 OFFICE SUPPLIES, $128.40 10520210-54100 SUPPLIES $128.40 MISCELLANEOUS 881966947001 OFFICE SUPPLIES, $404.07 10520210-54100 SUPPLIES $404.07 MISCELLANEOUS 879878182001 OFFICE SUPPLIES, $17.61 20324100-54100 SUPPLIES $17.61 MISCELLANEOUS 879878378001 OFFICE SUPPLIES, $24.10 20324100-54100 SUPPLIES $24.10 MISCELLANEOUS 877890194001 OFFICE SUPPLIES, $24.61 20620231-54100 SUPPLIES $24.61 MISCELLANEOUS 877889841001 OFFICE SUPPLIES, $27.02 20620231-54100 SUPPLIES $27.02 MISCELLANEOUS 876937968001 OFFICE SUPPLIES, $103.83 80026400-54100 SUPPLIES $37.72 MISCELLANEOUS 84024421-54100 SUPPLIES $66.11 881358637001 OFFICE SUPPLIES, $252.81 80026400-54100 SUPPLIES $252.81 MISCELLANEOUS ListChecksIIIA 1, 1 OI r 12/19/2+16 ........w.w._..........w.w.......ww...._w_.wwwwwwww.................www....w_.....w...........w...........wwww....��.w...................wwwwwwwww_ _._ 1111v*kms l�1i �� �� �ArrJ �r/ /( r 11 � i � � �llllJlJ11� OFFICE DEPOT 876424125001 OFFICE SUPPLIES, $464.66 80026400-54100 SUPPLIES $464.66 MISCELLANEOUS ( 876115610001 OFFICE SUPPLIES, $29.62 82024410-54100 SUPPLIES $29.62 MISCELLANEOUS 881498901001 OFFICE SUPPLIES, $40.18 82024410-54100 SUPPLIES $20.09 MISCELLANEOUS 84024420-54100 SUPPLIES $20.09 881498856001 OFFICE SUPPLIES, $125.40 82024410-54100 SUPPLIES $62.70 MISCELLANEOUS 84024420-54100 SUPPLIES $62.70 883183835001 OFFICE SUPPLIES, $31.82 82024414-54100 SUPPLIES $15.91 MISCELLANEOUS 84024421-54100 SUPPLIES $15.91 883183190001 OFFICE SUPPLIES, $95.79 82024414-54100 SUPPLIES $47.90 MISCELLANEOUS 84024421-54100 SUPPLIES $47.89 Vendor Total: $2,588.56 ONE TIME PAY VENDOR SCUKCVPT LEGAL EXPENSES $17,707.39 90000000-21111 PLANNING PERMIT ESCROW $17,707.39 1463579 DV120516 REFUND REC CLASS $30.00 10022800-44915 RECREATION PROGRAM INCOME $30.00 DV120616 REFUND REC CLASS $51.00 10022831-44915 RECREATION PROGRAM INCOME $51.00 Vendor Total: $17,788.39 ONESOURCE DISTRIBUTORS LLC S5304980.001 ELECTRICAL EQUIPMENT AND $229.87 80000000-12104 INVENTORY-PURCHASES $229.87 SUPPL S5228263.002 ELECTRICAL EQUIPMENT AND $323.88 80000000-12104 INVENTORY-PURCHASES $323.88 SUPPL S5228263.001 ELECTRICAL EQUIPMENT AND $5,505.92 80000000-12104 INVENTORY-PURCHASES $5,505.92 SUPPL S5341493.002 PIN INSULATOR $378.44 80026110-54100 SUPPLIES $378.44 List -f Checks Presented for Approval on 12/19/2016 Invoices 'vendor Name Invoice# Invoice Description Invoice Arnt Invoice Account Detail and Allocation Detail ONESOURCE DISTRIBUTORS LLC S5341493.001 ELECTRIC SUPPLIES $561.44 80026110-54100 SUPPLIES $561.44 Vendor Total: $6,999.55 ONLINE INFORMATION SRVS INC 752072 UTILITY EXCHANGE REPORTING $237.90 20513300-52100 CONTRACTED SERVICES $237.90 FY Vendor Total: $237.90 OPERATING ENGINEER PUBLIC& 86138 DEC HEALTH INSURANCE $3,256.00 20700000-20524 NON-EMPLOYEE HEALTH $3,256.00 MISC EMPLOYEES 2016 INS.PREM Vendor Total: $3,256.00 OPPERMAN&SON INC 1263120031 MISCELLANEOUS PARTS AS $19.68 20324100-56112 EQUIPMENT PARTS FOR RESALE $19.68 NEEDED 1263200031 MISCELLANEOUS PARTS AS $46.26 10022100-56130 EXTERNAL SERVICES $4.28 NEEDED 10520210-56130 EXTERNAL SERVICES $4.93 10520210-56130 EXTERNAL SERVICES $8.91 80026400-56130 EXTERNAL SERVICES $8.91 80026400-56130 EXTERNAL SERVICES $10.32 20324100-58510 REIMBRSABLE JOBS $8.91 1263220037 MISCELLANEOUS PARTS AS $18.44 10520210-56130 EXTERNAL SERVICES $18.44 NEEDED 1263270035 MISCELLANEOUS PARTS AS $207.54 10520210-56130 EXTERNAL SERVICES $207.54 NEEDED 1263140002 MISCELLANEOUS PARTS AS $248.08 10520210-56130 EXTERNAL SERVICES $248.08 NEEDED 1263080031 MISCELLANEOUS PARTS AS $293.05 10520210-56130 EXTERNAL SERVICES $293.05 NEEDED 1263060049 MISCELLANEOUS PARTS AS $96.47 10521210-56130 EXTERNAL SERVICES $96.47 NEEDED 1263140012 MISCELLANEOUS PARTS AS $820.87 10521210-56130 EXTERNAL SERVICES $820.87 NEEDED 1263200004 MISCELLANEOUS PARTS AS $20.63 80026400-56130 EXTERNAL SERVICES $20.63 NEEDED List of ChecksX11ftr APIIPr aum nrices vendisemotine ce A t""' /% ° ont'De; "Ind;11 a' ;11 D OPPERMAN&SON INC 1263220040 MISCELLANEOUS PARTS AS $161.89 82024414-56130 EXTERNAL SERVICES $161.89 NEEDED 1263130001 MISCELLANEOUS PARTS AS $14.28 84024421-56130 EXTERNAL SERVICES $14.28 NEEDED 1263230022 MISCELLANEOUS PARTS AS $29.75 10022100-56210 FUEL&FLUIDS $14.88 NEEDED 20824300-56210 FUEL&FLUIDS $14.87 Vendor Total: $1,976.94 OREILLY AUTO PARTS 2707-278097 PARTS $73.11 10520210-56130 EXTERNAL SERVICES $73.11 Vendor Total: $73.11 OWEN EQUIPMENT SALES 00037414 PINS $22.96 84024421-56130 EXTERNAL SERVICES $22.96 Vendor Total: $22.96 PACE SUPPLY CORPORATION 023617748 MISCELLANEOUS ITEMS AS $129.40 90000000-23237 DISTRICT USE TAX-MEASURE S ($0.65) NEEDED 82024414-54100 SUPPLIES $0.65 82024414-54100 SUPPLIES $129.40 Vendor Total: $129.40 PAYMENTUS GROUP INC US16110033 CREDIT CARD PROCESSING $2,194.00 20513300-52100 CONTRACTED SERVICES $2,194.00 SERVICE Vendor Total: $2,194.00 PERKOWSKI SCREEN PRINT 14441 AWARDS FOR AWARDS DINNER $1,082.33 10520210-52100 CONTRACTED SERVICES $1,082.33 Vendor Total: $1,082.33 PETERSON CAT PC060135155 PARTS&SERVICE REPAIRS AS $248.51 10024220-56130 EXTERNAL SERVICES $248.51 NEE PC060135185 PARTS&SERVICE REPAIRS AS $120.25 10520210-56130 EXTERNAL SERVICES $120.25 NEE PC060134997 PARTS&SERVICE REPAIRS AS $105.63 20822500-56130 EXTERNAL SERVICES $105.63 NEE Vendor Total: $474.39 List of Checss i> for Approval on 12/19/2016 Invoices % voic ion Invoice///O/0/ Invoice ount etail%/ dl Allocation ail PG&E CO DEC16 GAS AND ELECTRIC SERVICES $7,015.21 10024220-56210 FUEL&FLUIDS $8.38 84024425-55200 PG&E $1,878.64 10022100-55210 UTILITIES $67.68 10022300-55210 UTILITIES $8.38 20822500-55210 UTILITIES $715.52 69122700-55210 UTILITIES $116.71 70024500-55210 UTILITIES $553.32 73022600-55210 UTILITIES $152.40 73022600-55210 UTILITIES $371.39 77725200-55210 UTILITIES $61.11 82024411-55210 UTILITIES $2,998.03 84024421-55210 UTILITIES $83.65 DEC-16 GAS AND ELECTRIC SERVICES $2,463.07 31122870-55210 UTILITIES $2,463.07 Vendor Total: $9,478.28 PLATT ELECTRIC SUPPLY K895827 MISC ELECTRICAL SUPPLIES AS $449.30 77725200-56600 AIRFIELD MAINTENANCE& $1.98 NE REPAIR 77725200-56600 AIRFIELD MAINTENANCE& $449.30 REPAIR 90000000-23237 DISTRICT USE TAX-MEASURE S ($1.98) K871847 MISC ELECTRICAL SUPPLIES AS $433.85 20822500-56300 BUILDING MAINT.&REPAIR $1.39 NE 20822500-56300 BUILDING MAINT.&REPAIR $301.48 90000000-23237 DISTRICT USE TAX-MEASURE S ($2.01) 20822500-54102 SMALL TOOLS $0.62 20822500-54102 SMALL TOOLS $132.37 List of Checks Presented for Approval on 12/19/2016 Invoices ��� loO%r Nlrre v�������invoice Deptio��� ic -�� t Invoice��i %/Account/ Detail'mid Allocation PLATT ELECTRIC SUPPLY K924656 MISC ELECTRICAL SUPPLIES AS $192.65 90000000-23237 DISTRICT USE TAX-MEASURE S ($0.90) NE 82024411-54102 SMALL TOOLS $0.90 82024411-54102 SMALL TOOLS $192.65 Vendor Total: $1,075.80 POLYDYNE INC 1094496 LIQ POLYMER ALKYLAMINE $3,460.00 84024425-58202 CHEMICALS $3460.00 Vendor Total: $3,460.00 PRESS DEMOCRAT 2762222 ADVERTISING $892.20 10016100-54162 HR-ADVERTISING $892.20 Vendor Total: $892.20 RAINBOW AGRICULTURAL 5367180-00 PARTS&MISC SUPPLIES AS $1.61 10022100-56120 EQUIPMENT MAINTENANCE& $1.61 SERVICES NEEDE REPAIR 5339051-00 PARTS&MISC SUPPLIES AS $3.23 10022100-56120 EQUIPMENT MAINTENANCE& $3.23 NEEDE REPAIR 5368077-00 PARTS&MISC SUPPLIES AS $4.53 10022100-56120 EQUIPMENT MAINTENANCE& $4.53 NEEDE REPAIR 5364965-01 PARTS&MISC SUPPLIES AS $47.53 10022100-56120 EQUIPMENT MAINTENANCE& $47.53 NEEDE REPAIR 5364965-00 PARTS&MISC SUPPLIES AS $88.25 10022100-56120 EQUIPMENT MAINTENANCE& $88.25 NEEDE REPAIR 5367166-00 PARTS&MISC SUPPLIES AS $135.13 10022100-54100 SUPPLIES $135.13 NEEDE 5365698-00 PARTS&MISC SUPPLIES AS $35.66 10520210-54100 SUPPLIES $35.66 NEEDE 5366766-00 PARTS&MISC SUPPLIES AS $64.86 10520210-54100 SUPPLIES $64.86 NEEDE 5365407-00 PARTS&MISC SUPPLIES AS $86.48 10520210-54100 SUPPLIES $86.48 NEEDE 536302-00 PARTS&MISC SUPPLIES AS $216.23 20324100-54100 SUPPLIES $216.23 NEEDE List of Checks Presented for Approval on 12/19/2016 Invokes ,;enddir Name% immO /ce#%// Invoice/ Desc/io Invoice A' t Invoice Account Detail ion RAINBOW AGRICULTURAL 5369256-00 PARTS&MISC SUPPLIES AS $77.82 82024411-54100 SUPPLIES $77.82 SERVICES NEEDE Vendor Total: $761.33 RAU&ASSOCIATES INC 201600173 CONCRETE PAD DESIGN&CLCS $5,556.25 77900000-80100 MACHINERY&EQUIPMENT $5,556.25 FOR Vendor Total: $5,556.25 REDWOOD COAST FUELS 1816379 CARDLOCK FUEL PURCHASES $5,490.81 10022100-56210 FUEL&FLUIDS $637.58 10024220-56210 FUEL&FLUIDS $1,160.75 10520210-56210 FUEL&FLUIDS $24.97 10520210-56210 FUEL&FLUIDS $71.04 10520210-56210 FUEL&FLUIDS $1,725.87 10520224-56210 FUEL&FLUIDS $36.59 20324100-56210 FUEL&FLUIDS $50.19 20822500-56210 FUEL&FLUIDS $151.43 80026400-56210 FUEL&FLUIDS $618.05 82024411-56210 FUEL&FLUIDS $209.92 82024412-56210 FUEL&FLUIDS $17.71 82024414-56210 FUEL&FLUIDS $191.24 82024414-56210 FUEL&FLUIDS $222.57 84024421-56210 FUEL&FLUIDS $162.91 84024421-56210 FUEL&FLUIDS $189.60 84024425-56210 FUEL&FLUIDS $20.39 1814255 CARDLOCK FUEL PURCHASES $5,885.91 10022100-56210 FUEL&FLUIDS $546.26 10024220-56210 FUEL&FLUIDS $1,072.54 List Invokes Vendor'Name/ Invoice / ImMice Description invoice mt Invoice Account Detail Allocation petal REDWOOD COAST FUELS 1814255 CARDLOCK FUEL PURCHASES $5,885.91 10520210-56210 FUEL&FLUIDS $13.99 10520210-56210 FUEL&FLUIDS $1,745.21 10520224-56210 FUEL&FLUIDS $150.88 20324100-56210 FUEL&FLUIDS $50.14 20822500-56210 FUEL&FLUIDS $74.34 80026400-56210 FUEL&FLUIDS $928.93 82024411-56210 FUEL&FLUIDS $282.53 82024412-56210 FUEL&FLUIDS $20.41 82024414-56210 FUEL&FLUIDS $196.30 82024414-56210 FUEL&FLUIDS $278.79 84024421-56210 FUEL&FLUIDS $167.22 84024421-56210 FUEL&FLUIDS $237.48 84024425-56210 FUEL&FLUIDS $120.89 Vendor Total: $11,376.72 REDWOOD EMPIRE MUNICIPAL DEC16 EAP INSURANCE $476.00 20112400-52525 WORKER'S COMP.EXPENSE $476.00 INSURANCE FUND Vendor Total: $476.00 REDWOOD TREE SERVICE NOV 16 CAR WASHES&INTERIOR $130.00 10520210-56130 EXTERNAL SERVICES $106.00 STATIONS INC CLEANING 20324100-56130 EXTERNAL SERVICES $24.00 Vendor Total: $130.00 RICHARD ANDERSON 2016-1205-1 AGREEMENT FOR PROF.SVC'S $1,975.00 20922900-52100 CONTRACTED SERVICES $1,975.00 FOR W Vendor Total: $1,975.00 List of Checks Presented for Approval on 12/19/2016 Invoices vendor Name invoice# invoice Description invoice Amt Invoicd Account Detail and Allocation,Detail SWINE COUNTRY BBQ& 120916 CATERING FOR HOLIDAY PARTY $3,904.18 10016100-54167 HR-EMPLOYEE DEVELOPMENT $3,904.18 GOURMET GRILL Vendor Total: $3,904.18 SAFEWAY INC 803538 MISCELLANEOUS PURCHASES $47.97 10016100-54167 HR-EMPLOYEE DEVELOPMENT $47.97 AS REQ 806444 MISCELLANEOUS PURCHASES $59.67 10016100-54167 HR-EMPLOYEE DEVELOPMENT $59.67 AS REQ 439994 MISCELLANEOUS PURCHASES $10.00 90000000-23219 PUMPKINFEST $10.00 AS REQ 800901 MISCELLANEOUS PURCHASES $27.20 90000000-23219 PUMPKINFEST $27.20 AS REQ 805161 MISCELLANEOUS PURCHASES $85.94 10010000-54100 SUPPLIES $47.96 AS REQ 10012100-54100 SUPPLIES $37.98 436524 MISCELLANEOUS PURCHASES $43.97 10013400-54100 SUPPLIES $43.97 AS REQ 800602-092416- MISCELLANEOUS PURCHASES $46.91 69122700-54100 SUPPLIES $46.91 1583 AS REQ 436757 MISCELLANEOUS PURCHASES $31.25 73022600-54100 SUPPLIES $31.25 AS REQ 726344 MISCELLANEOUS PURCHASES $35.88 73022600-54100 SUPPLIES $35.88 AS REQ 723019 MISCELLANEOUS PURCHASES $40.68 73022600-54100 SUPPLIES $40.68 AS REQ 806265 MISCELLANEOUS PURCHASES $71.25 73022600-54100 SUPPLIES $71.25 AS REQ 433932 MISCELLANEOUS PURCHASES $60.55 77725200-54100 SUPPLIES $60.55 AS REQ 807927 MISCELLANEOUS PURCHASES $37.20 82024411-54100 SUPPLIES $37.20 AS REQ Vendor Total: $598.47 SALES&USE TAX NOV 16 PRE-PAID SALES AND USE TAX $1,296.00 77725200-58401 AVIATION FUEL $476.00 RETURN 111 List of Checks Presented for Approval n 12/19/2016 Invoices vendor a a i i ii�ii�/aiiinvi9 ice criotion/ invoice Arnt invoiceDetail!a and Allocation Detail i iia aia SALES&USE TAX NOV 16 PRE-PAID SALES AND USE TAX $1,296.00 90000000-23252 DISTRICT USE TAX-LIBRARIES $14.00 RETURN 90000000-23237 DISTRICT USE TAX-MEASURE S $102.00 90000000-23013 STATE USE TAX LIABILITY $704.00 Vendor Total: $1,296.00 SARAH BAILEY DV12062016 SEWER LATERAL REPLACEMENT $2,000.00 84424422-52100 CONTRACTED SERVICES $2,000.00 Vendor Total: $2,000.00 SCHAT'S BAKERY CH371888 PROVIDE MISCELLANOUS FOOD $67.91 10010000-54100 SUPPLIES $67.91 DISH Vendor Total: $67.91 SCOTT SHAVER TR 11/10/16 REIMBURSE TRAVEL EXPENSE $15.00 20922900-57100 CONFERENCE&TRAINING $15.00 Vendor Total: $15.00 SEAN KAESER TA 1/04- TRAVEL ADVANCE $481.26 10520210-57100 CONFERENCE&TRAINING $481.26 1/06/17 Vendor Total: $481.26 SHN CONSULTING ENGINEERS& 90054 DESIGN&CONST.MGMNT FOR $2,720.00 82224413-80230 INFRASTRUCTURE $2720.00 GEOLOGISTS INC ZONE 89464 CONSTRUCTION MGMT& $875.00 84424422-80230 INFRASTRUCTURE $875.00 INSPECTION 89834 CONSTRUCTION MGMT& $1,617.50 84424422-80230 INFRASTRUCTURE $1,617.50 INSPECTION 89095 CONSTRUCTION MGMT& $1,649.05 84424422-80230 INFRASTRUCTURE $1,649.05 INSPECTION Vendor Total: $6,861.55 SIRI GRADING&PAVING INC 15-1615 Spec 15-17 GHM Landscape Impro $292,548.43 31022700-80230 INFRASTRUCTURE $292,548.43 Vendor Total: $292,548.43 i st of Checks Presented for Approval on 12/19/2016 rices Vendor ce# Invoice,Description Invoice Aent invoice Accent*Detag and Atincation Detail SLAM DUNK PIZZA 127359 EMERGENCY POLE REPAIR $64.87 80026400-54100 SUPPLIES $64.87 Vendor Total: $64.87 SNAP-ON INDUSTRIAL ARV/30466827 PART SUPPLIES $38.40 20324100-54102 SMALL TOOLS $38.40 ARV/30496710 PART SUPPLIES $40.19 20324100-54100 SUPPLIES $40.19 Vendor Total: $78.59 STAPLES CREDIT PLAN 3322597875 OFFICE SUPPLIES,MISC AS $74.05 90000000-23258 ICE SKATING RINK TRUST $74.05 NEEDE ACCOUNT 322597869 OFFICE SUPPLIES,MISC AS $3,35 10012200-54100 SUPPLIES $3.35 NEEDE 3322597874 OFFICE SUPPLIES,MISC AS $4.53 10012200-54100 SUPPLIES $4.53 NEEDE 3322597873 OFFICE SUPPLIES,MISC AS $33.82 10012200-54100 SUPPLIES $33.82 NEEDE 3322597868 OFFICE SUPPLIES,MISC AS $36.52 10012200-54100 SUPPLIES $36.52 NEEDE 3322597876 OFFICE SUPPLIES,MISC AS $38.28 10012200-54100 SUPPLIES $38.28 NEEDE 3322597866 OFFICE SUPPLIES,MISC AS $41.10 10012200-54100 SUPPLIES $41.10 NEEDE 3322597867 OFFICE SUPPLIES,MISC AS $43.89 10012200-54100 SUPPLIES $43.89 NEEDE 3322597871 OFFICE SUPPLIES,MISC AS $55.79 10012200-54100 SUPPLIES $55.79 NEEDE 3322597870 OFFICE SUPPLIES,MISC AS $148.34 10012200-54100 SUPPLIES $148.34 NEEDE 3322597872 OFFICE SUPPLIES,MISC AS $248.68 10013400-54100 SUPPLIES $248.68 NEEDE Vendor Total: $728.35 STATE WATER RESOURCES WD-0119224 ANNUAL FEE FOR NPDES MS4 $8,980.00 10024224-59101 FEES $8,980.00 CONTROL BOARD WD-0116746 ANNUAL FEE FOR WASTE $30,625.00 70024500-59101 FEES $30,625.00 DISCHARGE REQUIREMENTS List of Checks Presented for Ap lirovilion 12/19/2016 Invoices Vendor NOrne Invoice# invOice Desoriptiort 'Invoice Atilt Invoice Account Detail and Allocation Detail STATE WATER RESOURCES WD-0121044 ANNUAL PERMIT FEE $2,088.00 84024421-59101 FEES $2,088.00 CONTROL BOARD WD-0121055 ANNUAL PERMIT FEE $2,088.00 84024421-59101 FEES $2,088.00 WD-0117855 ANNUAL PERMIT FEES $12,271.00 84024425-59101 FEES $12,271.00 Vendor Total: $56,052.00 SYAR INDUSTRIES INC 626781 ASPHALT AS NEEDED $789.12 10024220-54121 PW-ASPHALT CONCRETE $789.12 Vendor Total: $789.12 TELSTAR INSTRUMENTS INC 88267 EQUIPMENT MAINT,REPAIR,AND $1,187.64 82024411-52100 CONTRACTED SERVICES $1,187.64 R 87729 CONSULTING SERVICES $4,788.00 80100000-80100 MACHINERY&EQUIPMENT $4,788.00 Vendor Total: $5,975.64 THE COMMUNITY FOUNDATION DV112316 ENERGY REBATE-SOLAR $3,022.32 80626500-52136 PHOTOVOLTAIC $3,022.32 OF MENDOCINO COUNTY RATES/INCENTIVE Vendor Total: $3,022.32 THE HOMESTEAD EXCHANGE dv112316 ENERGY REBATE $4,000.00 80626500-52135 ENERGY CONSERVATION $4,000.00 COOPERATIVE INC PROGRAM Vendor Total: $4,000.00 THOMPSON'S PARTY RENTALS 01-021624-04 MISC PARTY RENTALS& $569.60 73022600-54100 SUPPLIES $569.60 SUPPLIES 31-021462-07 MISC PARTY RENTALS& $660.10 73022600-54100 SUPPLIES $660.10 SUPPLIES Vendor Total: $1,229.70 TIM SANTO DV120716 REIMBURSE FUEL EXPENSE $49.78 80026200-54100 SUPPLIES $49.78 Vendor Total: $49.78 TRACTOR SUPPLY CREDIT PLAN 200173913 MISCELLANEOUS SUPPLIES AS $14.05 10024220-54120 PW-SPECIAL SUPPLIES $14.05 NEED 100315191 MISCELLANEOUS SUPPLIES AS $141.61 80026400-54100 SUPPLIES $141.61 NEED Vendor Total: $155.66 List of Checks Presented for Approval on 12/19/D116 invoices j/vendor Name /vojceppb% invoice Description X00*woke/ t invoice Account DDetait , Anocation ; TUFTS POLYGRAPH& 2016-290(8) POLYGRAPH&INVESTIGATION $750.00 10520210-52180 SECURITY SERVICES $750.00 INVESTIGATION SERVICES Vendor Total: $750.00 TYLER TECHNOLOGIES INC 045-173043 DATA PROCESSING,COMPUTER, $1,650.00 10013400-52100 CONTRACTED SERVICES $825.00 PRO 10016100-52100 CONTRACTED SERVICES $66.00 10023100-52100 CONTRACTED SERVICES $148.50 20413500-52100 CONTRACTED SERVICES $198.00 20513300-52100 CONTRACTED SERVICES $412.50 045-173042 DATA PROCESSING,COMPUTER, $56,312.14 10013400-52100 CONTRACTED SERVICES $28,156.07 PRO 10016100-52100 CONTRACTED SERVICES $2,252.49 10023100-52100 CONTRACTED SERVICES $5,068.09 20413500-52100 CONTRACTED SERVICES $6,757.45 20513300-52100 CONTRACTED SERVICES $14,078.04 Vendor Total: $57,962.14 UKIAH AUTO PARTS 969491 AUTO&MACHINE PARTS& $28.18 82024411-56300 BUILDING MAINT.&REPAIR $28.18 MATERIA 971539 AUTO&MACHINE PARTS& $12.95 84024425-56120 EQUIPMENT MAINTENANCE& $12.95 MATERIA REPAIR 970299 AUTO&MACHINE PARTS& $4.83 20324100-56112 EQUIPMENT PARTS FOR RESALE $4.83 MATERIA 967784 AUTO&MACHINE PARTS& $7.56 10520210-56130 EXTERNAL SERVICES $7.56 MATERIA 969777 AUTO&MACHINE PARTS& $10.49 10520210-56130 EXTERNAL SERVICES $10.49 MATERIA 969848 AUTO&MACHINE PARTS& $20.09 10520210-56130 EXTERNAL SERVICES $20.09 MATERIA 971576 AUTO&MACHINE PARTS& $21.15 10520210-56130 EXTERNAL SERVICES $21.15 MATERIA List p Invoices *Wm Name Invoice# Invoice,Desaiptiom Invoice Amt Invoice,Account Detail and Allocation Datail UKIAH AUTO PARTS 970775 AUTO&MACHINE PARTS& $25.93 10520210-56130 EXTERNAL SERVICES $25.93 MATERIA 967934 AUTO&MACHINE PARTS& $304.52 80026400-56130 EXTERNAL SERVICES $304.52 MATERIA 969901 AUTO&MACHINE PARTS& $88.42 10024220-54102 SMALL TOOLS $88.42 MATERIA 970921 AUTO&MACHINE PARTS& $58.40 20824300-54100 SUPPLIES $58.40 MATERIA Vendor Total: $582.52 UKIAH DAILY JOURNAL 0001017221.2 CLASSIFIED ADS $5,755.25 10016100-54162 HR-ADVERTISING $581.71 10016100-54162 HR-ADVERTISING $604.31 10016100-54162 HR-ADVERTISING $614.44 10016100-54162 HR-ADVERTISING $655.82 10016100-54162 HR-ADVERTISING $669.19 10016100-54162 HR-ADVERTISING $678.15 10016100-54162 HR-ADVERTISING $702.15 10016100-54162 HR-ADVERTISING $867.09 10023100-54100 SUPPLIES $93.06 10023100-54100 SUPPLIES $100.00 10023100-54100 SUPPLIES $176.22 10520210-54100 SUPPLIES $13.11 0001017221.1 CONSULTING SERVICES $1,131.14 10011100-52150 LEGAL SERVICES/EXPENSES $1,131.14 Vendor Total: $6,886.39 UKIAH TROPHIES&GIFTS 674618 CO-ED VOLLEYBALL PLAQUES $64.77 10022824-54100 SUPPLIES $64.77 674619 CO-ED VOLLEYBALL SHIRTS $163.49 10022824-54100 SUPPLIES $163.49 Vendor Total: $228.26 List of Checks Presente for Approval! on 12/19/2016 Inv, lices Ver1461"NalMOOice# 'Make Description Invoke Amt Invoice Account Detail and Allocation Detail UKIAH VALLEY ASSOCIATION IN18638 JANITORIAL SVCS-WWTP FY $480.00 84024425-52100 CONTRACTED SERVICES $480.00 FOR HABILITATION INC 16/17 Vendor Total: $480.00 UNITED ROTARY BRUSH CORP CI194891 CABLE WRAPS,GUTTER $770.98 10024220-56130 EXTERNAL SERVICES $770.98 BROOMS&M Vendor Total: $770.98 UPS 0000E19R5449 SHIPPING CHARGES $8.61 80026200-54100 SUPPLIES $8.61 6 0000E19R5448 SHIPPING CHARGES $9.52 80026400-54100 SUPPLIES $9.52 6 Vendor Total: $18.13 USA BLUEBOOK 082908 4'GAUGE $185.18 82024414-54100 SUPPLIES $185.18 Vendor Total: $185.18 WAKE MECHANICAL SERVICES 171045 COMMERCIAL FREEZER $133.70 73022600-56120 EQUIPMENT MAINTENANCE& $133.70 SERVICE&CLEANING REPAIR Vendor Total: $133.70 WESTECH 61159 CYLINDER $994.06 84024425-56120 EQUIPMENT MAINTENANCE& $994.06 REPAIR Vendor Total: $994.06 WIPF CONSTRUCTION 39436 DELIVERY OF VARIOUS $597.60 84024421-54100 SUPPLIES $597.60 MATERIALS Vendor Total: $597.60 WYATT IRRIGATION CO 224117 PARTS&MISC SUPPLIES AS $25.70 90000000-23237 DISTRICT USE TAX-MEASURE S ($0.12) NEEDE 10022100-54100 SUPPLIES $0.12 10022100-54100 SUPPLIES $25.70 Vendor Total: $25.70 XEROX CORP 087269667 COPIER LEASE-SEE ADD'L $843.29 20822500-52100 CONTRACTED SERVICES $843.29 DESCRIP List of Checks Presente for it Invices Iten, or O�// % 0, Invoke ,////D00 Invoice invoice A coup Detail %/Allocation Detail XEROX CORP 087194948 COPIER LEASE-SEE ADD'L $859.80 20822500-52100 CONTRACTED SERVICES $859.80 DESCRIP 087194946 COPIER LEASE-SEE ADD'L $217.09 69122700-52100 CONTRACTED SERVICES $217.09 DESCRIP 087194947 COPIER LEASE-SEE ADD'L $480.92 73022600-52100 CONTRACTED SERVICES $480.92 DESCRIP 087194945 COPIER LEASE-SEE ADD'L $514.17 10520210-94500 LEASE PAYMENTS $282.79 DESCRIP 10521210-94500 LEASE PAYMENTS $179.96 20620231-94500 LEASE PAYMENTS $25.71 64020213-94500 LEASE PAYMENTS $25.71 Vendor Total: $2,915.27 INVOICE TOTAL: $1,631,252.50 List of Checks Presented for Approval on 12/29/2016 The f000swi.n: list of bills PaYable was revi:ve approved for payment. Sginature Invokes Vendor Nettie Invoke# evoke Description I evoke Amt /avail"'Acnanat Detail and 4114/6atinn Detail ADVANCED SECURITY SYSTEMS 314762 ALARM MONITORING AT GHM $88.50 69122700-52180 SECURITY SERVICES $88.50 323929 ALARM MONITORING AT GHM $88.50 69122700-52180 SECURITY SERVICES $88.50 333535 ALARM MONITORING AT GHM $88.50 69122700-52180 SECURITY SERVICES $88.50 343092 ALARM MONITORING AT GHM $88.50 69122700-52180 SECURITY SERVICES $88.50 352826 ALARM MONITORING AT GHM $88.50 69122700-52180 SECURITY SERVICES $88.50 328778 COMMERCIAL SERVICE CALL $165.00 69122700-52180 SECURITY SERVICES $165.00 Vendor Total: $607.50 ALLEN JAMES DV121316 INSTRUCTOR $340.00 10022850-52100 CONTRACTED SERVICES $340.00 Vendor Total: $340.00 AT&T 000008981618 TELEPHONE $5,191.91 10022100-52180 SECURITY SERVICES $226,30 10010000-55100 TELEPHONE $41.20 10011100-55100 TELEPHONE $21.77 10012100-55100 TELEPHONE $81.42 10012200-55100 TELEPHONE $55.95 10013400-55100 TELEPHONE $52.26 10014000-55100 TELEPHONE $21.02 10016100-55100 TELEPHONE $43.56 List f Hocks sente Aph royal on 12/29/2016 Invivices Vendor Name. Invoice# InVoice Description Invoice Milt Invoice Account"Detait and Allecation Detail AT&T 000008981618 TELEPHONE 85,191.91 10022100-55100 TELEPHONE $19.29 10022300-55100 TELEPHONE $21.01 10022810-55100 TELEPHONE $90.92 10022840-55100 TELEPHONE $9.15 10023100-55100 TELEPHONE $50.51 10023320-55100 TELEPHONE $21.77 10024210-55100 TELEPHONE $59.65 10024220-55100 TELEPHONE $45.49 10520210-55100 TELEPHONE $701.08 10521210-55100 TELEPHONE $348.48 20324100-55100 TELEPHONE $56.61 20413500-55100 TELEPHONE $26.36 20513300-55100 TELEPHONE $138.27 20620231-55100 TELEPHONE $130.29 20822500-55100 TELEPHONE $39.31 20824300-55100 TELEPHONE $165.95 20922900-55100 TELEPHONE $41.35 64020213-55100 TELEPHONE $12.63 69122700-55100 TELEPHONE $643.56 70024500-55100 TELEPHONE $12.62 72022400-55100 TELEPHONE $173.01 73022600-55100 TELEPHONE $20.46 73022600-55100 TELEPHONE $355.05 List of Checks Presented for rJ 11112/29/2016 Invoices 1 &���, invoice# %i ri�/ ni ✓illvii/(e ek l,�iaced itDetail t land Af I. caAT&T 000008981618 TELEPHONE $5,191.91 77725200-55100 TELEPHONE $118.20 80026130-55100 TELEPHONE $215.76 80026330-55100 TELEPHONE $204.48 80026400-55100 TELEPHONE $208.37 82024410-55100 TELEPHONE $89.29 82024410-55100 TELEPHONE $224.59 82024411-55100 TELEPHONE $83.38 84024420-55100 TELEPHONE $43.59 84024425-55100 TELEPHONE $277.95 000008981220 T1 TO INTERNET $600.75 10011100-55100 TELEPHONE $5.72 10012100-55100 TELEPHONE $22.89 10012200-55100 TELEPHONE $17.16 10013400-55100 TELEPHONE $25.75 10016100-55100 TELEPHONE $11.44 10017100-55100 TELEPHONE $5.74 10022100-55100 TELEPHONE $2.86 10022810-55100 TELEPHONE $17.16 10023100-55100 TELEPHONE $22.89 10023320-55100 TELEPHONE $5.72 10024210-55100 TELEPHONE $22.89 10024220-55100 TELEPHONE $5.72 10520210-55100 TELEPHONE $143.04 10521210-55100 TELEPHONE $62.94 List of Checks iii r „ i . „ ilii � „1 �� �1 � � ���n l I 1 voices // ' Invoice*%iiinvoicemescriptioni,,, / Invoice Am / Invoice AccountData%and/ %Allocation% "Detaii „ Name- AT&T 000008981220 T1 TO INTERNET $600.75 20413500-55100 TELEPHONE $5.72 20513300-55100 TELEPHONE $54.35 20620231-55100 TELEPHONE $17.16 20922900-55100 TELEPHONE $22.89 69122700-55100 TELEPHONE $17.16 70024500-55100 TELEPHONE $5.72 72022400-55100 TELEPHONE $2.86 73022600-55100 TELEPHONE $5.72 73022600-55100 TELEPHONE $11.44 77725200-55100 TELEPHONE $11.44 80026400-55100 TELEPHONE $40.05 82024410-55100 TELEPHONE $17.16 82024411-55100 TELEPHONE $11.44 84024425-55100 TELEPHONE $5.72 000008977333 MTD CIRCUIT $1,365.08 10520210-55100 TELEPHONE $1,365.08 Vendor Total: $7,157.74 AT&T MOBILITY 832118877X121 DATA&VOICE $150.68 10022300-55100 TELEPHONE $49.66 42016 20620231-55100 TELEPHONE $12.60 77725200-55100 TELEPHONE $24.70 82024410-55100 TELEPHONE $12.60 82024411-55100 TELEPHONE $12.73 82024411-55100 TELEPHONE $13.19 84024421-55100 TELEPHONE $25.20 List kf Checks Presented for Approval 1 11'n 12/29/2416 Invokes Nameo i/ % Dweici%% ilii ip/iDes i or!iiiii/ nyeoli/ia/ iii /euetilii,it oftell o l'/ Det AT&T MOBILITY 832056361X121 POLICE MODEMS $499.80 10520210-55100 TELEPHONE $499.80 42016 875108535X121 VOICE&DATA $63.00 82024411-55100 TELEPHONE $25.20 42016 84024421-55100 TELEPHONE $37.80 Vendor Total: $713.48 CA PARKS&REC SOCIETY DV122016 ANNUAL MEMBER $1,675.00 73022600-57100 CONFERENCE&TRAINING $150.00 REGISTRATIONS 10012100-57300 MEMBERSHIPS& $480.00 SUBSCRIPTIONS 10022100-57300 MEMBERSHIPS& $450.00 SUBSCRIPTIONS 10022810-57300 MEMBERSHIPS& $595.00 SUBSCRIPTIONS Vendor Total: $1,675.00 CLARK PEST CONTROL 19372713 PEST CONTROL SVCS $95.00 80026400-52100 CONTRACTED SERVICES $95.00 19191635 PEST CONTROL SVCS $140.00 84024425-52100 CONTRACTED SERVICES $140.00 Vendor Total: $235.00 COMCAST DEC 16 INTERNET SERVICE $299.23 31122870-52100 CONTRACTED SERVICES $299.23 DEC16 INTERNET SERVICE $252.31 10011100-55100 TELEPHONE $2.40 10012100-55100 TELEPHONE $9.61 10012200-55100 TELEPHONE $7.21 10013400-55100 TELEPHONE $10.81 10016100-55100 TELEPHONE $4.81 10017100-55100 TELEPHONE $2.42 10022100-55100 TELEPHONE $1.20 10022810-55100 TELEPHONE $7.21 List Checks Presented for Approvill on 12/29/2016 Inv ices Vendor Name Invoice# Invoice Description Invoice Amt Invoice Account Detail arid,Allocation Detail COMCAST DEC16 INTERNET SERVICE $252.31 10023100-55100 TELEPHONE $9.61 10023320-55100 TELEPHONE $2.40 10024210-55100 TELEPHONE $9.61 10024220-55100 TELEPHONE $2.40 10520210-55100 TELEPHONE $60.07 10521210-55100 TELEPHONE $26.43 20413500-55100 TELEPHONE $2.40 20513300-55100 TELEPHONE $22.83 20620231-55100 TELEPHONE $7.21 20922900-55100 TELEPHONE $9.61 64020213-55100 TELEPHONE $2.40 69122700-55100 TELEPHONE $7.21 70024500-55100 TELEPHONE $2.40 72022400-55100 TELEPHONE $1.20 73022600-55100 TELEPHONE $4.81 77725200-55100 TELEPHONE $4.81 80026400-55100 TELEPHONE $16.82 82024410-55100 TELEPHONE $7.21 82024411-55100 TELEPHONE $4.81 84024425-55100 TELEPHONE $2.40 Vendor Total: $551.54 CONVERGENT COMPUTING BILL42440 IT SERVICES $1,350.00 20922900-52100 CONTRACTED SERVICES $1,350.00 Vendor Total: $1,350.00 List of Clacks' Invokes Vendor Name Invoice# invoice DescrOtion, invoice Ant Invoice Account Detail and Alibcation Detail CWEA DV120916 RENEW ENVIRONMENTAL $83.00 84024425-57300 MEMBERSHIPS& $83.00 COMPLIANCE INSPECTOR SUBSCRIPTIONS GRADE I Vendor Total: $83.00 DAN HUNT DV121516 REIMBURSE CERTIFICATION $420.00 82024414-57100 CONFERENCE&TRAINING $155.00 RENEWAL 84024421-57100 CONFERENCE&TRAINING $265.00 Vendor Total: $420.00 EDDIE VEDOLLA JR DV121516 INSTRUCTOR $199.50 10022850-52100 CONTRACTED SERVICES $199.50 Vendor Total: $199.50 EFAX CORPORATE 848572 EFAX SERVICES $130.30 10012200-55100 TELEPHONE $130.30 Vendor Total: $130.30 FOOD MAXX 2853435 CORP YARD BBQ SUPPLIES $93.76 82024410-57100 CONFERENCE&TRAINING $59.94 84024420-57100 CONFERENCE&TRAINING $33.82 262 CORP YARD BBQ SUPPLIES $59.24 84024420-57100 CONFERENCE&TRAINING $2.29 10016100-54167 HR-EMPLOYEE DEVELOPMENT $56.95 Vendor Total: $153.00 FORKS RANCH MARKET 212880 CORP YARD BBQ SUPPLIES $555.70 82024410-57100 CONFERENCE&TRAINING $240.06 20824300-54100 SUPPLIES $315.64 Vendor Total: $555.70 GEARY,SHEA,O'DONNELL, 41848 TRIAL COUNSEL IN UVSD VS. $18,831.63 84424422-52100 CONTRACTED SERVICES $18,831.63 GRATTAN,&MITCHELL COU Vendor Total: $18,831.63 List of ChecksPresented for Approval on 12/29/2016 Invokes Vendor Name Invoke# DivoiceDescription,,, INTERNATIONAL CODE COUNCIL 3114311 MEMBERSHIP DUES $135.00 10023320-57300 MEMBERSHIPS& $135.00 SUBSCRIPTIONS Vendor Total: $135.00 JIM THOMSEN DV122116 REIMBURSE PROPANE FOR ICE $18.38 31400000-54100 SUPPLIES $18.38 RINK Vendor Total: $18.38 JOANNA MONTES TR 12/8/16 REIMBURSE TRAVEL EXPENSE $324.31 10013400-57100 CONFERENCE&TRAINING $324.31 Vendor Total: $324.31 JONES&MAYER 80282 LEGAL SVCS-PITCHESS $4,395.05 10520210-52150 LEGAL SERVICES/EXPENSES $4,395.05 Vendor Total: $4,395.05 KERRY RANDALL DV121216 REIMBURSE RINK SET UP MEALS $128.56 31400000-54100 SUPPLIES $128.56 Vendor Total: $128.56 KEVIN PIERACHINI DV121316 REIMBURSE BOOT ALLOWANCE $143.96 82024414-54100 SUPPLIES $71.98 84024421-54100 SUPPLIES $71.98 Vendor Total: $143.96 KRISTINE LAWLER DV121916 REIMBURSE LODGING $737.23 10024210-57100 CONFERENCE&TRAINING $245.75 RESERVATIONS FOR PUBLIC WORKS 82024410-57100 CONFERENCE&TRAINING $245.74 84024420-57100 CONFERENCE&TRAINING $245.74 Vendor Total: $737.23 MASSEY SMALL ENGINE REPAIR 304393 TANK VALVE $50.14 10024220-56130 EXTERNAL SERVICES $50.14 Vendor Total: $50.14 MEL GRAND! DV121616 REIMBURSE FUEL EXPENSE $22.97 80026400-54100 SUPPLIES $22.97 List Lf Checks Presented for AR drove! _.....w..w..w...........�......_._............................w...................w..w..w...........w..w..w..w....w..w..w...w...._..w..w..w..w.w..w..w..w..w...w.w...w..w............................................. Invokes Venoo .,, oioo 0 0 oiii000 o,oi iii ilii o 00 00 �,,ooiiio�o of o ilio�o o i,,or �,���,o ��0////////////////////////// e///0Invoic Description/ oc Atilt////////////%Invoice Account Detail atn ��1f/ MEL GRANDI DV 121616 REIMBURSE MEETING MEALS $84.82 80026400-54100 SUPPLIES $3676 80026400-54100 SUPPLIES $48.06 Vendor Total: $107.79 MENDOCINO COUNTY EH31907 HAZARDOUS WASTE PERMIT $1,029.00 20324100-59101 FEES $1,029.00 ENVIRONMENTAL HEALTH EH30780 SOLID WASTE PERMIT $5,474.00 70024500-59101 FEES $5,474.00 EH31911 HAZARDOUS MATERIALS PERMIT $1,299.00 82024411-59101 FEES $1,299.00 Vendor Total: $7,802.00 ONE TIME PAY VENDOR DV102416 REFUND PERMIT-DOUBLE $61.00 10023300-42210 BUILDING PERMITS $50.00 PAYMENT 90000000-23234 GENERAL PLAN UPDATE FEES $7.50 10023300-42212 TECH&RECORDS SURCHARGE $1.50 10023300-42211 TRAIN&CERTIFICATION $2.00 SURCHRG 66478-9 ENERGY REBATE $17.27 80626500-52135 ENERGY CONSERVATION $17.27 PROGRAM 13951-9 ENERGY REBATE $50.00 80626500-52135 ENERGY CONSERVATION $50.00 PROGRAM 114419-5 ENERGY REBATE $100.00 80626500-52135 ENERGY CONSERVATION $100.00 PROGRAM 11727-5 ENERGY REBATE $100.00 80626500-52135 ENERGY CONSERVATION $100.00 PROGRAM DV 121216 REFUND ICE RINK DEPOSIT FOR $100.00 31400000-48110 MISCELLANEOUS RECEIPTS $100.00 FIELD TRIP DV1216116 REFUND REC CLASS $51.00 10022850-44915 RECREATION PROGRAM INCOME $51.00 111678-9 UTILITY REFUND $15.73 90100000-10421 UTILITY RECEIVABLES CLEARING $15.73 109667-6 UTILITY REFUND $50.66 90100000-10421 UTILITY RECEIVABLES CLEARING $50.66 list of Checks Presente for Approval on 12/29/2016 Invokes *War Name le:yoke# Invoke:Description Invoke Allot lovoice Account Detail and Allocation Detail ONE TIME PAY VENDOR 116281-7 UTILITY REFUND $79.89 90100000-10421 UTILITY RECEIVABLES CLEARING $79.89 115507-6 UTILITY REFUND $97.16 90100000-10421 UTILITY RECEIVABLES CLEARING $97.16 Vendor Total: $722.71 PG&E CO DEC 16 GAS AND ELECTRIC SERVICES $83.87 10022100-55210 UTILITIES $83.87 Vendor Total: $83.87 PUBLIC SERVICE DEPARTMENT NOV16 ELECTRIC SERVICES $84,523.16 80626500-52133 MONTHLY DISCOUNT PROGRAM $96.28 10012400-55210 UTILITIES $298.31 10022100-55210 UTILITIES $10,516.80 10022300-55210 UTILITIES $2,962.27 10024214-55210 UTILITIES $636.87 10024220-55210 UTILITIES $392.14 20620231-55210 UTILITIES $72.53 20822500-55210 UTILITIES $5,508.64 20824300-55210 UTILITIES $1,329.21 25024300-55210 UTILITIES $29.83 64020213-55210 UTILITIES $557.09 69122700-55210 UTILITIES $2,827.21 73022600-55210 UTILITIES $2,237.80 77725200-55210 UTILITIES $2,247.41 80026400-55210 UTILITIES $1,456.11 80526610-55210 UTILITIES $9,086.50 82024411-55210 UTILITIES $13,814.42 84024421-55210 UTILITIES $51.31 List cf Checks Ph sented f,ohr Approval Invokes or Nameo Invoice# ice DeInvoice Amt ivoice i i uricount Detail Palmation Detail PUBLIC SERVICE DEPARTMENT NOV16 ELECTRIC SERVICES $84523.16 84024425-55210 UTILITIES $30,402.43 NOV 16 SANITATION SERVICE $135.66 31122870-55210 UTILITIES $135.66 OCT16 SANITATION SERVICE $135.66 31122870-55210 UTILITIES $135.66 Vendor Total: $84,794.48 REDWOOD EMPIRE TITLE 20162655DN PRELIMINARY TITLE REPORT $360.00 10012400-52100 CONTRACTED SERVICES $360.00 COMPANY Vendor Total: $360.00 REDWOOD PLAZA CARWASH JUNE 16 CAR WASHES&INTERIOR $34.20 82024411-52100 CONTRACTED SERVICES $17.10 CLEANING 82024412-56120 EQUIPMENT MAINTENANCE& $17.10 REPAIR AUG 16 CAR WASHES&INTERIOR $45.90 82024412-56120 EQUIPMENT MAINTENANCE& $45.90 CLEANING REPAIR Vendor Total: $80.10 RICHARD SEANOR TR 12/8/16 REIMBURSE TRAVEL EXPENSE $88.04 10024210-57100 CONFERENCE&TRAINING $88.04 TR 12/13/16 REIMBURSE TRAVEL EXPENSE $71.16 10024224-57100 CONFERENCE&TRAINING $71.16 Vendor Total: $159.20 RINO PACIFIC CL16694 FUEL AS NEEDED $262.98 82024414-56210 FUEL&FLUIDS $142.01 84024421-56210 FUEL&FLUIDS $120.97 Vendor Total: $262.98 SHANE YOUNG DV121516 REIMBURSE BOOT ALLOWANCE $150.00 10024220-54130 PW-SAFETY $150.00 Vendor Total: $150.00 SIMONA'S ITALIAN RESTAURANT 53286 EUD STAFF MEETING LUNCHEON $572.00 80026400-54100 SUPPLIES $572.00 Vendor Total: $572.00 List of Checks Presented for Approval on 12/29/2016 Invokes Vendor Name /// Invoice iii/// oice Description invoice invoice Account Detail / oc SOLAR WINDS IN303520 COMPUTER SOFTWARE FOR $9032.00 20922900-54320 SOFTWARE $9,032.00 MICROCOM Vendor Total: $9,032.00 SOUTHWEST CHAPTER OF 200001668 REGISTRATION $520.00 77725200-57100 CONFERENCE&TRAINING $520.00 AMERICAN ASSOC Vendor Total: $520.00 STEVO'S TOWING DV121216 PAYMENT FOR LIABILITY $2,630.00 90000000-23259 PARADE OF LIGHTS $2,630.00 INSURANCE Vendor Total: $2,630.00 T&T VALVE AND INSTRUMENT 52110 SOLENOID ACTUATOR $484.40 84024425-56120 EQUIPMENT MAINTENANCE& $484.40 INC REPAIR Vendor Total: $484.40 TELSTAR INSTRUMENTS INC 88201 Instrumentation Equipment,Par $1,275.00 82024411-56120 EQUIPMENT MAINTENANCE& $1,275.00 REPAIR Vendor Total: $1,275.00 UKIAH WASTE SOLUTIONS INC 9/14/16 REFRIG RECYCLE PROGRM- $50.00 80626500-52135 ENERGY CONSERVATION $50.00 AGMNTOF PROGRAM Vendor Total: $50.00 UPS 000E19R54516 SHIPPING CHARGES $16.78 80026400-54100 SUPPLIES $16.78 Vendor Total: $16.78 US CELLULAR 0167625251 CELLULAR PHONES $157.36 80026400-55100 TELEPHONE $41.59 80026400-55100 TELEPHONE $43.92 82024410-55100 TELEPHONE $19.71 84024421-55100 TELEPHONE $19.71 84024425-55100 TELEPHONE $32.43 Vendor Total: $157.36 List of Checks Presented for Approval invtices Vendbr Name invoice# Invoice Description Invoice Anil t Invoice Account Detail and Allocation Detail US POST OFFICE DV122116 2017 WINTER REC GUIDE $182.19 10022850-54100 SUPPLIES $182.19 POSTAGE Vendor Total: $182.19 WATEREUSE ASSOCIATION D20177335 MEMBERSHIP DUES $487.50 83024430-54100 SUPPLIES $487.50 Vendor Total: $487.50 WEST YOST ASSOCIATED 2031060 RRWA EXECUTIVE DIRECTOR $48,704.07 91190100-52100 CONTRACTED SERVICES $12,523.57 SVCS 91190100-52100 CONTRACTED SERVICES $14,898.00 91190100-52100 CONTRACTED SERVICES $21,282.50 Vendor Total: $48,704.07 WESTERN WATER 4.0 SPEC 16-02 SITE DEVELOPMENT $34,825.00 82224413-80230 INFRASTRUCTURE $34,825.00 CONSTRUCTORS INC WE 4 SPEC 16-02 SITE DEVELOPMENT $66,050.00 82224413-80230 INFRASTRUCTURE $66,050.00 WE Vendor Total: $100,875.00 WILD GARDEN FARM 1162 NURSERY(PLANTS)STOCK, $1,234.73 25024210-80230 INFRASTRUCTURE $206.33 EQUIPM 31022700-80230 INFRASTRUCTURE $1,028.40 Vendor Total: $1,234.73 INVOICE TOTAL: $299,680.18 ITEM NO.: 7b k . , ,. MEETING DATE: January 18, 2017 ,, city ofu AGENDA SUMMARY REPORT SUBJECT: REPORT OF CONTRACT WITH JONES & MAYER IN THE AMOUNT OF $10,355.80, AND APPROVAL OF ADDITIONAL EXPENDITURES AS NEEDED AGAINST THE CONTRACT Summary: Staff is notifying the City Council of a contract with Jones & Mayer in the amount of $10,355.80, for legal services, and requesting approval of additional expenditure against this contract as needed. Background and Discussion: Typically, the City Attorney represents the Ukiah Police Department in court matters involving the examination of personnel records. Due to a conflict of interest for the City Attorney, the City Attorney researched, and with City Manager approval retained Jones & Mayer, a law firm that specializes in representing police departments, to respond to a motion filed in a recent criminal case. The original contract was projected to cost less than $10,000, which allowed the City to enter the contract with City Manager approval. During the course of this case, an appeal was filed which added to the projected costs in this case. The contract with Jones & Mayer now has exceeded $10,000, and is currently at $10,355.80. Depending upon the outcome of pending appeals, a small amount of work may still need to occur. These services are being expensed as-needed from the City Attorney's budget in the general fund, and the contract amount is subject to, and determined by, budget appropriation. Recommendations: Staff recommends that Council receive this report of the contract with Jones & Mayer in the amount of$10,355.80 and approve additional expenditures against this contract for this case as needed. FISCAL IMPACT: Budgeted New Appropriation Budget Previous Contract Amount in Source of Funds Account Number Amendment or Purchase 16-17 FY (Title& No.) Required Order No. $30„000 City Attorney Contracted 10014000.52100 Yes ❑ No ® COU No. 1617-140 Services Recommended Action(s): Receive report of a contract with Jones & Mayer in the amount of $10,355.80 and a••rove additional ex•enditures a•iainst this contract as needed. Alternative Council Option(s): Receive report of a contract with Jones & Mayer in the amount of $10,355.80 and •rovide an alternative direction to staff. Citizens advised: N/A Requested by: Police Department Prepared by: Lieutenant Sean Kaeser, Ukiah Police Department Coordinated with: Mary Horger, Procurement Manager and Daniel Buffalo, Finance Director Attachments: N/A COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance: Note,•Please write Agreement No.in upper right corner of agreement when drafted. Approved: SagSa �giac, ” o, City Manager ‘. . , ITEM NO.: 7c MEETING DATE: January 18, 2017 City of'Ukiah AGENDA SUMMARY REPORT SUBJECT: AUTHORIZE CITY MANAGER TO EXECUTE DESIGN SERVICES AGREEMENT WITH MEAD & HUNT, INC. FOR RUNWAY 15-33 PAVEMENT REHABILITATION AND TAXIWAY REALIGNMENT DESIGN IN THE AMOUNT OF $189,993 Summary: The FAA has awarded the Airport a design grant for runway 15-33 pavement rehabilitation and taxiway realignment. The design services must be provided by a qualified consultant. Mead & Hunt, Inc. has submitted an agreement to provide the design engineering services. Background: The original runway paving was completed in 1942. In 1984, the runway and taxiways were repaved. A slurry seal project was completed in 1997 on the runway and taxiways. The current pavement has been in place for thirty-two (32) years and has been showing sign of wear and a need for replacement. Under both state law and FAA procurement requirements, engineering services must be procured in a two- step process. In step one, the best qualified firm is selected based on previously established criteria. In step two, the cost of services is negotiated with the top rated firm. If a satisfactory price cannot be negotiated with that firm, the City can initiate negotiations with the second place firm. In 2013, Mead & Hunt was selected as the top-ranked consultant. This selection allows Mead & Hunt to provide engineering services that require only an independent fee estimate for future projects. Discussion: Staff is requesting that the City Manager be authorized to sign the Design Services Agreement with Mead & Hunt, Inc. for runway 15-33 pavement rehabilitation and taxiway realignment design (Attachment#1.) Currently runway 15-33 is 4,415 feet long and 150 feet wide. The current project scope will be to provide the engineering design to reduce the runway width to 75 feet and rehabilitate remaining pavement. Design will include installation of new runway edge lights. The design of new taxiway connectors A2 and A4 will also be performed to comply with FAA standards; this design will also include the demolition of Taxiways B and D. As part of the of the grant process, a fee estimate is required from an independent consulting firm. Staff was able to find a firm called Independent Fee Estimates. Staff requested Independent Fee Estimates to perform the required review of this project. Continued on Page 2 RECOMMENDED ACTION(S): Authorize City Manager to Execute Design Services Agreement with Mead & Hunt, Inc.. for Runway 15-33 Pavement Rehabilitation and Taxiway Realignment Design in the amount of$189,993. ALTERNATIVES: Do not acce et offer and 'rovide direction to staff. Citizens advised: None Requested by: Greg Owen, Airport Manager Contact/Prepared by: Greg Owen, Airport Manager and Mary Horger, Procurement Manager. Coordinated with: Sage Sangiacomo, City Manager Presenters: None Attachment: 1. Design Engineering Scope of Services COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other RECORDS APPROVED: 0 Agreement: 0 Resolution: 0 Ordinance: Approved: .. -8-445e ang;;:como, City Manager Page 2 of 2 Independent Fee Estimate — �� TOTAL MEAD & HUNT FEES $367,899.05 %'/%%T;TAL DIRECTS SUBCONSU'LTANT FEES „/// / ,,,/,;/ $25 004 30. 1 �f/1 1 J,l,',' %ir ;1 r kariarel f 1�� Mead & Hunt TOTAL MEAD & HUNT FEES $131 993.00 i , //// j%//i/ J r i �„ .Gr o /% 8 j jjji i i%////%%i0 // �jii' ,,�///�//iTOTAL,DIRECT,SUBCONSULTANT�FEES,,,, ,/�,,/�, �,�%���//// �/, , //,,,$55 000..no ffg/;;�� 1� °g{pg rI �pry'y ��lo''r �('( N r ("fa/ I/ lI(r�/(/ (( �J�J. r, m �I y �.. ! , /r. f ii �I'.' rt f ? l ;././ l /y�ngi A "nl rd" ////), r�m.o /.��/��.���i f)//�� L�1l�/�Gl, ��.e As you can see from the table above Independent Fee Estimate shows that the proposal from Mead & Hunt was competitive and a lower cost. FISCAL IMPACT: Budgeted New Appropriation Budget Pr Purcharevious Co Order Amount in Source of Funds Account Number Amendment No. 16-17 FY (Title&No.) Required Airport Infrastructure— $190,000 Runway 15-43 Pavement 778.00.000.80230.15040 Yes ❑ No ® N/A Grant The FAA funding is for$207,311; the total cost of this project will be $230,345; A Caltrans grant match in the amount of$11,517 and Airport operating funds in the amount of$11,517 will be included. 778.00.000.80230.15040 $230,345 Expense 778.00.000.80230.15040 $ 11,517 Local match 778.00.000.43299.15040 $207,311 FAA revenue 778.00.000.43299.15040 $ 11,517 State match ATTACHMENT#1 UKIAH MUNICIPAL AIRPORT City of Ukiah Runway 15-33 Pavement Rehabilitation and Taxiway Realignment Design Engineering Scope of Services September 23, 2016 PROJECT DESCRIPTION The City of Ukiah(CITY)has requested a scope of services from Mead&Hunt, Inc. (CONSULTANT)to provide engineering and design services to reduce the width of the existing runway, which is 4,415 feet long by 150 feet wide, to 75 feet wide, at the Ukiah Municipal Airport. The remaining pavement will be rehabilitated by a combination of several different pavement repair methods as determined by the geotechnical and field testing investigations. It is anticipated that the rehabilitation will involve crack repair work, application of a slurry seal, installation of new MIRLs, and the application of new markings. In addition, Taxiways B and D existing connector taxiways do not meet current Federal Aviation Administration (FAA) standards. This project will include review of the required design standards to address the proposed alignment changes, and the design of the new connector taxiway, Taxiways A2 and A4, meeting current FAA design standards. Sufficient design will be performed to accommodate these changes as they relate to their intersection with the proposed runway width reduction. Additional design will be required at a later date to address changes to other taxiways within the taxiway system on the Airport. Also included in this grant is a Non-Federal Reimbursable Agreement between the Department of Transportation, the FAA, and the City of Ukiah for engineering services to "Replace VASI with PAPI and Relocate REILs." That agreement and its scope of work and fees, is addressed under a separate contract document between the FAA and the City of Ukiah. This project will be funded by the FAA's Airport Improvement Program (AIP) grant number 3-06-0268-013- 2016. This Scope of Services represents the work to be provided CONSULTANT to the CITY for the preparation of the design and the bidding documents for the Runway 15-33 Pavement Reduction and Rehabilitation and Demolition of Taxiways B and D, and the construction of new connector Taxiways A2 and A4. DESIGN SERVICE PHASES PHASE I CONTRACT ADMINISTRATION AND COORDINATION This phase involves those activities required for defining the scope of project, negotiating contract and subcontracts, and general coordination and administration for the duration of the project, including (but not limited to)the following activities: 1.0 PROJECT SCOPING 1.1 Preliminary Meetings with the CITY CONSULTANT will confer with the CITY to ascertain project requirements, finances, schedules, and other pertinent matters and will meet, if needed, with the FAA and other concerned agencies Page 1 of 15 MEAD & HUNT, Inc. X:121122001160246.011CFEE1ProposallUK/Rwy Rehab&Taxiway Realign_AIP 13 Design Engineering SOW Ver 1.docx Ukiah Municipal Airport Runway 15-33 Pavement Rehabilitation and Taxiway Realignment Design Engineering Scope of Services and parties on matters affecting the project, and will arrive at a mutual understanding of such matters with the CITY. The CITY shall provide the CONSULTANT with any environmental documents available. The CONSULTANT will determine the need for topographical surveying and pavement/geotechnical testing. It is anticipated that there will be a maximum of two(2)meeting(s) with the CITY and/or the FAA, with one meetings occurring at the project location. 1.2 Prepare Project Scope of Work and Proposal This task includes preparing the scope of work and fee proposal and negotiating the contract scope and fee with the CITY. This also includes coordination with subconsultants for scopes and fees. 2.0 PREPARE CONTRACT AND SUB-CONTRACTS This includes preparing the CONSULTANT-CITY contract and preparing subconsultant contracts. 3.0 PROJECT COORDINATION (coordination with Design Team, CITY, FAA etc.) CONSULTANT will coordinate with the subconsultants, CITY, FAA, and other applicable agencies to complete the work elements in Phase I. Weekly progress meetings will be held with the design team and CITY along with monthly reports to the FAA. 4.0 GENERAL ADMINISTRATION Provide general administration during the design. A Project Manager will be assigned to this Project to ensure continuity through all phases of work. The Project Manager's responsibilities include the following: a. Define tasks, schedules, and costs. b. Monitor work progress and resolve problems. c. Maintain up-to-date schedules. d. Coordinate with the CITY to receive their input; address their concerns; keep them informed regarding project status; obtain their concurrence on project scope, cost, and schedule; and obtain their input and approval of concepts and final design. e. Focus the efforts of the CONSULTANT and subconsultants to expedite the design of a quality Project that meets the needs and budget of the CITY. f. Maintain quality control on work of the CONSULTANT and subconsultants. Implement and monitor a program of Quality Control (QC)and Quality Assurance (QA). g. Prepare invoices to submit to the CITY in accordance with the CITY's standard invoice requirements. 5.0 GRANT APPLICATION AND ADMINISTRATION This element of work includes the preparation of the grant application before design has been completed and revisions to the application after bids are accepted. Preparation of the application will include the following: a. Federal forms 424 and 5100, current forms. b. Create program narrative, discussing the purpose and need of the work and the method of accomplishment c. Project Funding Summary d. Prepare Preliminary Estimate Page 2 of 15 MEAD&HUNT, Inc. X:121122001160246.011CFEEIProposall UK/Rwy Rehab&Taxiway Realign_AIP 13 Design Engineering SOW Ver 1.docx Ukiah Municipal Airport Runway 15-33 Pavement Rehabilitation and Taxiway Realignment Design Engineering Scope of Services e. Include current Exhibit A Property Map f. Prepare an exhibit of proposed project area to be submitted with application g. Prepare the Sponsor's Certifications (all that pertain to this project; usually 4 certifications) h. Attach the current Grant Assurances i. Include Title VI Assurances The CONSULTANT will prepare an electronic"application package" in pdf. format and submit to the CITY for approval and signatures. CITY will then send two (2)copies of the signed application package to the FAA for further processing. PHASE I DELIVERABLES 1) Final Scope of Services—Two (2)original 2) Executed Contract—Three(3)originals 3) Grant Application— Four(4) copies PHASE II SURVEY, GEOTECHNICAL INVESTIGATION, AND DESIGN CONCEPT REPORT 6.0 TOPOGRAPHICAL SURVEYING 6.1. Coordination to Collect Existing Data and Locate Existing Facilities and Utilities CONSULTANT will coordinate the collection of existing data and locate known utilities. This task includes collection and review of as-built plans and available existing survey information in order to gather information on existing topography, facilities, and utilities. This also includes coordination for field utility locates with CITY and FAA. The CONSULTANT will coordinate with field survey crews to establish survey limits, coordinate access, establish survey schedule, and provide available survey control information. 6.2. Survey Control (CONSULTANT and Subconsultant) Survey control will be established and used for design surveys. The CONSULTANT will provide a drawing showing the location of the existing or established control for the project. The CONSULTANT will coordinate necessary bench loop and traverse procedures to verify accuracy of vertical and horizontal control points. If applicable, the CONSULTANT will establish runway end coordinates and runway centerline alignments, and tie these into the project survey control. 6.3. Convert Survey Data for Design Software This work includes analyzing the topographical surveying data and preparing the data for use with computer modeling. Included are establishment of design coordinates and alignments to be used, inputting raw survey data into the computer to generate a design surface, review computer generated surface, and generate contours, and process pavement profiles and cross sections. 7.0 GEOTECHNICAL INVESTIGATION 7.1 Coordination for Geotechnical Work This task includes data collection, review of as-built plans, and compiling available existing geotechnical information in order to gather information on existing soil conditions and past Page 3 of 15 MEAD&HUNT, Inc. X:121122001160246.011CFEEIProposall UK/Rwy Rehab&Taxiway Realign_AIP 13 Design Engineering SOW Ver 1.docx Ukiah Municipal Airport Runway 15-33 Pavement Rehabilitation and Taxiway Realignment Design Engineering Scope of Services geotechnical or pavement test results. Coordination will be done with the geotechnical sub- CONSULTANT to schedule work and establish any work constraint parameters. 7.2 Establish Project Testing Requirements The CONSULTANT will determine the type and frequency of geotechnical testing required for the project. The testing shall consider such items as pavement type, design methodology, type of wheel loading, and weight of design aircraft (e.g. greater than or less than 60,000 lbs.). The CONSULTANT will use this information to perform the following tasks: a. Determine soil boring locations and frequency of testing. b. Develop a project sketch showing location and coordinates of borings. c. Determine soil sampling locations and types of soils testing required. 7.3 Site Visit Perform visual assessment of the existing pavement and document visible distresses. Calculate quantity of and severity of cracks and their locations. 7.4 Analyze Data After receiving the testing report from the geotechnical firm, the CONSULTANT will analyze the data and existing geotechnical data from previous projects, to determine appropriate pavement designs to be incorporated into the plans. 7.5 Prepare Proposed Pavement Design Alternatives The CONSULTANT will use the information obtained in the geotechnical investigation to determine the pavement sections required to support the design vehicle or aircraft using FAA Advisory Circular 150/5320-6E, Airport Pavement Design and Evaluation. Particular consideration will be given to reusing existing material when practical and minimizing construction material off haul as part of the design. The following efforts will be completed under this task: a. Verify the pavement section based on accepted FAA pavement design procedures. The applicable design program to be used will be the most current version of FAARFIELD. Develop pavement design alternatives and make recommendations as to the most economical pavement section and/or rehabilitation alternative. Perform pavement design calculation with a total of up to three (3) pavement design alternatives, one (1)full reconstruction alternatives and two(1)overlay alternatives,traditional mill and overlay and cold in place recycling options. b. Evaluate pavement design alternatives using the guidelines and procedures provided in FAA Advisory Circular 150/5335-5C, Standardized Method of Reporting Pavement Strength — PCN. c. Calculate sub-excavation, undercutting, and other techniques for subgrade stabilization. d. Review proposed pavement analysis with FAA Engineer during the review meeting included at the completion of this element. e. Prepare pavement design narrative to describe the design procedure, historic design, and justification for the COUNTY and FAA. After receiving the testing report from the geotechnical firm, the CONSULTANT will analyze the data and existing geotechnical data from previous projects, to determine appropriate pavement designs to be incorporated into the plans. Page 4 of 15 MEAD&HUNT, Inc. X:121122001160246.011CFEEIProposall UK/Rwy Rehab&Taxiway Realign_AIP 13 Design Engineering SOW Ver 1.docx Ukiah Municipal Airport Runway 15-33 Pavement Rehabilitation and Taxiway Realignment Design Engineering Scope of Services 8.0 PREPARE PRELIMINARY OPINION OF PROBABLE CONSTRUCTION COST(OPCC) 8.1 Calculate Estimated Preliminary Quantities The CONSULTANT will calculate necessary quantities for the various work items. Quantities will be consistent with the Specifications and acceptable quantity calculation practices. Electrical and drainage improvements will not be evaluated as part of this phase.The CONSULTANT will include contingency line items in the OPCC for such items. 8.2 Prepare Preliminary OPCC The CONSULTANT will provide a preliminary OPCC based on record cost data and similar work. The OPCC shall include all costs for design, construction, construction administration, and CITY administration, for grant application purposes. The OPCC shall be included in the Preliminary Project Design Concept Report. 9.0 PREPARE PRELIMINARY PROJECT DESIGN CONCEPT REPORT The objective of this phase is to investigate, evaluate and provide a recommendation to the CITY of the preferred pavement rehabilitation, based on the best engineering practices,for the Project. The purpose of the report is to document the design approach and provide justification for the preferred alternative to the FAA for their consideration and to obtain their concurrence with the design method, as well as gain funding eligibility. To document the results of this phase a Preliminary Project Design Concept Report will be prepared. The report will include the summary of the following: a. Project description and exhibits. b. Evaluation of existing pavement condition. c. Evaluation of applicable pavement geometric design. d. FAA Advisory Circular 150/5300-13A evaluation of existing pavement characteristics. e. Evaluation of topography and surface gradients per FAA standards. f. Pavement Rehabilitation Alternative Analysis and recommendation. g. Geotechnical analysis and subgrade recommendations. h. Preliminary OPCC. 10.0 PHASE II PROJECT MEETINGS The CONSULTANT will arrange and lead a meeting to review Phase II work progress, as described in the subtasks below. The CONSULTANT will produce drawings and handouts, as needed, to conduct each meeting and will prepare minutes to document the discussions. 10.1 Present Design Concept Alternatives and Recommendations to CITY The CONSULTANT will prepare for and conduct a meeting to present the findings of the preliminary engineering phase and any alternatives and recommendations for the project. 10.2 Coordination Meeting (with FAA, Caltrans, local agencies, subconsultants, etc.)and Site Investigation Visit The CONSULTANT will conduct one coordination meeting in conjunction with one site visit to the Airport (or other named site) if needed. Page 5 of 15 MEAD&HUNT, Inc. X:121122001160246.011CFEEIProposall UK/Rwy Rehab&Taxiway Realign_AIP 13 Design Engineering SOW Ver 1.docx Ukiah Municipal Airport Runway 15-33 Pavement Rehabilitation and Taxiway Realignment Design Engineering Scope of Services PHASE II DELIVERABLES At the completion of Phase II, the CONSULTANT will deliver the following information to the CITY: 1) Draft Preliminary Project Design Concept Report—Electronic submittal. 2) Final Preliminary Project Design Concept Report—Three (3) bound hard copies. 3) Geotechnical Report— Provided as part of the report. PHASE III 60% DESIGN PLANS 11.0 PREPARE PLAN SHEETS FOR 60% SUBMITTAL 11.1 Prepare a project layout sheet that will depict the proposed improvements. 11.2 Prepare the Construction Safety and Phasing Plan sheets. 11.3 Prepare a typical section sheet with preliminary design sections for review. 11.4 Develop and review impact of potential pavement design section alternatives. 11.5 Project Plans—60% Plan sheets will be prepared depicting the proposed improvements as indicated under Project Description. The following is a general list of drawings that will be used as a guideline. Actual number and title of drawings may be modified during the design process. General: G-001 Cover Sheet, Sheet Index and Symbols G-002 Legend and Abbreviations G-003 General Notes G-021 Project Layout Plan G-041 Survey Control Plan G-081 Construction Safety and Phasing Plan Geotechnical: B-051 Plan and Log of Soil Borings Civil: General C-021 Erosion Control Plans C-031 Erosion Control Details C-051 Demolition Plans C-061 Demolition Details C-081 Geometrics C-101 Grading and Drainage Plans C-201 Plan and Profiles C-301 Typical Sections C-311 Paving Details Marking C-651 Marking Plans C-671 Marking Details X-Sections C-901 Cross Sections Page 6 of 15 MEAD&HUNT, Inc. X:121122001160246.011CFEEIProposall UK/Rwy Rehab&Taxiway Realign_AIP 13 Design Engineering SOW Ver 1.docx Ukiah Municipal Airport Runway 15-33 Pavement Rehabilitation and Taxiway Realignment Design Engineering Scope of Services 12.0 PREPARE FAA PAVEMENT DESIGN REPORT AND FAA FORM 5100. This task will consist of using information obtained in the geotechnical investigation to calculate the required pavement sections required to support the design vehicle or aircraft using FAA Advisory Circular 150/5320-6E, Airport Pavement Design and Evaluation. The following efforts will be completed under this task: a. Determine critical design aircraft or vehicle based on current and forecasted aircraft fleet mix and vehicular use. b. Develop the pavement section based on accepted FAA pavement design programs. The applicable design program to be used is FAARFIELD. Develop pavement design alternatives and make recommendations as to the most economical pavement section and/or rehabilitation alternative. c. Evaluate interim and ultimate pavement strength requirements. d. Evaluate effects of pavement profile on adjacent operational pavement areas and future apron/taxiway pavement rehabilitation. e. Evaluate subgrade stabilization technics-over excavation, undercutting, cement/lime treatment and other techniques for subgrade stabilization. f. Review proposed pavement analysis with FAA Engineer. g. Prepare pavement design narrative to describe the design procedure, historic design, and justification for the FAA and CITY. h. Prepare FAA Pavement Design Form 5100 for each separate pavement section for inclusion in the final Engineer's Design Report. 13.0 PREPARE PRELIMINARY SURFACE DRAINAGE ANALYSIS Preliminary surface drainage design will be completed in accordance with standard engineering practices, local requirements, and in accordance with the FAA Advisory Circular 150/5320-5C, Surface Drainage Design. The CONSULTANT will also examine the Storm Water Pollution Prevention Plan (SWPPP) provided by CITY to determine whether it's up to date or whether it needs to be updated to include the proposed development. The CONSULTANT will also determine which drainage permits will be needed by the proposed development. 14.0 PREPARE 60% COST ESTIMATE a. Calculate Estimated 60% Quantities. The CONSULTANT will calculate necessary quantities for the various work items. Quantities will be consistent with the specifications and acceptable quantity calculation practices. b. Prepare 60% Cost Estimate. The CONSULTANT will provide a preliminary cost estimate based on record cost data and similar work. Cost estimate shall be included in the Design Letter Report. 15.0 PREPARE 60% DESIGN LETTER REPORT To document the results of a 60% design, a letter report will be prepared. The report will include the summary of the project scope, geometrics, pavement design, drainage design, pavement marking, environmental issues, construction phasing plans, and a preliminary project construction cost. The report will also contain details on alternative design concepts that were investigated (if any)as part of the preliminary design effort and recommendations on which alternatives to pursue. This report will discuss funding, budget, strategies for bidding the project and potential use of bid alternates. The information will be presented in letter report format for review by the CITY. Page 7 of 15 MEAD&HUNT, Inc. X:121122001160246.011CFEEIProposall UK/Rwy Rehab&Taxiway Realign_AIP 13 Design Engineering SOW Ver 1.docx Ukiah Municipal Airport Runway 15-33 Pavement Rehabilitation and Taxiway Realignment Design Engineering Scope of Services 16.0 PREPARE FAA FORM 7460(if required) CONSULTANT will complete a notice of proposed construction or alteration as per FAA guidelines and will send the form to the CITY to be submitted to the FAA. 17.0 REVIEW ENVIRONMENTAL DOCUMENTATION. CONSULTANT will review environmental documentation provided by the CITY and meet with the CITY to discuss the documents and the impact of this data on the proposed Airport improvements. 18.0 PHASE III PROJECT MEETINGS The CONSULTANT will arrange and lead meetings to address Phase III work progress, as described in the subtasks below. The CONSULTANT will produce drawings and handouts, as needed, to conduct each meeting and will prepare minutes to document the discussions. 18.1 Present 60% Design Alternatives and Recommendations to CITY The CONSULTANT will prepare for and conduct a meeting at the Airport to present and discuss the findings of the 60%engineering phase and any alternatives and recommendations for the project. 18.2 Coordination Meeting (with FAA, Caltrans, local agencies, subconsultants, etc.)and Site Investigation Visit The CONSULTANT will conduct one coordination meeting in conjunction with one site visit to the Airport (or other named site) if needed. PHASE III DELIVERABLES At the completion of Phase III, the CONSULTANT will deliver the following information to the CITY: 1) 60% Design Report—Two (2)copies 2) Plans in support of 60% design—Two (2)copies 3) FAA Form 7460—Two (2)copies 4) FAA Pavement Report and Form 5100—Two (2) Copies PHASE IV FINAL DESIGN (90% and Final) 19.0 PREPARE SPECIFICATIONS The CONSULTANT will assemble the specifications and bid documents for CITY to use in obtaining competitive bids for the work. All documents shall meet current FAA Standards for AIP funded projects. 19.1 Prepare Bidding and Contract Documents The CONSULTANT will prepare bidding and contract documents including, but not limited to, Invitation for Bids (Notice to Bidders), Instruction to Bidders, Proposal (Bid Form), List of Subcontractors, FAA Required Certifications, Equal Employment Opportunity Clauses, DBE Requirements, Suspension and Debarments Requirements, Sample Construction Contract/Agreement, Bid Bond, Performance Bond, and Payment Bond. All documents shall be based on the current FAA standards and provisions. Page 8 of 15 MEAD&HUNT, Inc. X:121122001160246.011CFEEIProposall UK/Rwy Rehab&Taxiway Realign_AIP 13 Design Engineering SOW Ver 1.docx Ukiah Municipal Airport Runway 15-33 Pavement Rehabilitation and Taxiway Realignment Design Engineering Scope of Services 19.1.1 Required Federal Provisions Federal laws and regulations require that specific contract provisions be included in federally funded contracts, as established within the grant assurances. Consultant will include the Required Federal Provisions in the bid documents. These requirements cover items such as: • Affirmative Action Plan • Buy American Preferences • Civil Rights • Disadvantaged Business Enterprises • Federal Fair Labor Standards Act(Minimum Wage) • Lobbying and Influencing Federal Employees • Occupational Safety and Health Act • Davis Bacon Requirements • Equal Employment Opportunity • Non-segregated Facilities 19.1.2 FAA General Provisions (Advisory Circular 150-5370-10G) FAA requires these provisions be included and complied with for all projects funded with federal grant monies through the Airport Improvement Program (AIP), as established within the grant assurances. The CONSULTANT will include the FAA General Provisions and provide any project specific information. These provisions cannot be modified other than where noted in the document. 19.1.3 Prepare Special Provisions for Airport Construction The CONSULTANT will prepare Special Provisions to address, or expand on, conditions specific to construction on airports that require additional clarification. They will include, but are not limited to information regarding the following items (as applicable): • General Safety Requirements, Airfield Safety and Traffic Control • Record Drawings • Time Limitations • Liquidated Damages • Barricades and Runway Closure Markers • Radio Communication • Access and Security • Work Hour Limitations • SWPPP Requirements and guidance for Contractor 19.1.4 Prepare Technical Specifications The CONSULTANT will prepare Technical Specifications using FAA Standard Specifications and FAA format. For work not covered by FAA Standards, CITY or Caltrans Standard Specifications will be used. 20.0 PREPARE FINAL SURFACE DRAINAGE ANALYSIS Using the findings from the preliminary drainage analysis completed in Phase II, a final surface drainage and storm sewer impact design will be completed in accordance with standard engineering practices, local requirements, and the FAA Advisory Circular 150/5320-5C, Surface Drainage Design. Page 9 of 15 MEAD&HUNT, Inc. X:121122001160246.011CFEEIProposall UK/Rwy Rehab&Taxiway Realign_AIP 13 Design Engineering SOW Ver 1.docx Ukiah Municipal Airport Runway 15-33 Pavement Rehabilitation and Taxiway Realignment Design Engineering Scope of Services 21.0 PREPARE LIGHTING LAYOUT AND CIRCUIT CALCULATIONS The CONSULTANT will establish the lighting layouts and equipment necessary to meet FAA criteria and standards and to meet the National Electrical Code. Included for this work item are the following tasks: a. Layout light locations. b. Visit site to inventory existing equipment. c. Determine functional characteristics of proposed system (e.g. voltage/current, facility control, etc.). d. Design new home-run circuiting in coordination with the location of the vault. e. Determine sign legends and sign sizes, if not being reused. f. Calculate voltage drop and estimate wire size to meet the National Electrical Code. g. Layout conduit locations and sizes. h. Calculate fault current. i. Calculate regulator, transformer, and control equipment sizes. j. Prepare narrative discussion (layout, equipment selection, sizes, electrical calculations). 22.0 UPDATE AIRPORT SIGNING AND MARKING PLAN - NIC 23.0 EROSION CONTROL PLAN The CONSULTANT will develop an Erosion Control Plan for the project that is in general conformance with BAT(Best Available Technology) management practices. The plan will detail types of erosion control measures recommended for the site in addition to other information needed for the NPDES permitting application. The Contractor shall prepare the SWPPP. This information shall include, but not limited to: a. Project Location b. Size of Disturbance of Project c. Amount of Impervious Surface d. Hydrologic Classification of Site e. Receiving Waters f. Site Drainage Overview 24.0 PREPARE SPONSOR CERTIFICATIONS, JUSTIFICATIONS FOR MODIFICATIONS TO FAA STANDARDS, AND MODIFICATION OF STANDARDS (if required) 24.1 Sponsor Certifications The CONSULTANT will complete the required Sponsor Certifications verifying the plans and specifications were developed in accordance with Federal guidelines, and the Equipment/Construction certification. 24.2 Justifications for Modification of Standards If any additions or modifications are made to FAA Standards (General Provisions and/or Technical Specifications)justifications for the change must be provided to the FAA. CONSULTANT will prepare justifications as needed; these will be included in the Engineer's Design Report. Page 10 of 15 MEAD&HUNT, Inc. X:121122001160246.011CFEEIProposall UK/Rwy Rehab&Taxiway Realign_AIP 13 Design Engineering SOW Ver 1.docx Ukiah Municipal Airport Runway 15-33 Pavement Rehabilitation and Taxiway Realignment Design Engineering Scope of Services 24.3 Modification of Standards If necessary, the CONSULTANT will prepare a Request for Modification to Standards, if found to be necessary for the project. 25.0 PREPARE 90% SUBMITTAL Based on CITY's written review comments on the preliminary submittal, prepare 90% engineering design documents of all improvements. This work shall include: a. Perform internal QA/QC for all documents included in the 90% submittal. b. Prepare and submit 90% plans. c. Prepare and submit 90%specifications and bid documents. d. Prepare and submit 90% cost estimate. e. Conduct 90% review meeting with the CITY to go over submitted data and discuss schedule for final submittals. 26.0 PREPARE AND SUBMIT FINAL CONTRACT DOCUMENTS A final set of contract documents will be prepared that will incorporate revisions, modifications, and corrections determined during the FAA and CITY's review of the ninety percent(90%)submittal. 27.0 PREPARE AND SUBMIT FINAL COST ESTIMATE a. Calculate Estimated Final Quantities. Prepare Final Cost Estimate. b. Using the final quantities calculated following the completion of the plans and specifications, the CONSULTANT will prepare the final construction cost estimate. The estimate will be based on information obtained from previous projects, contractors, material suppliers, and other databases available. 28.0 PREPARE AND SUBMIT ENGINEER'S DESIGN REPORT Prepare the Engineer's Design Report in conformance with FAA requirements. The report will include a summary and explanation of the project design including (as applicable)geometrics, pavement and electrical design, drainage design, pavement marking, environmental issues, phasing plans, and a project schedule. The report will also contain any alternative design concepts that were investigated and evaluated. A construction operation plan will be included, as well as a final Engineer's cost estimate. This report will also include details for bidding the project and recommended bid alternates. The report shall include, but not be limited to, the following: a. Project Scope b. Design Standards c. Topographic Survey Summary d. Geotechnical Investigation Summary(report included as an Appendix) e. Design Geometrics (reference Federal Advisory Circular 150/5300-13A) f. Pavement Design Analysis (reference Federal Advisory Circular 150/5320-6E) g. Drainage Considerations h. Pavement Marking Considerations i. Airport Operational Safety(reference Federal Advisory Circular 150/5370-2F) j. Construction Estimate k. Project Schedule and Construction Phasing Page 11 of 15 MEAD&HUNT, Inc. X:121122001160246.011CFEEIProposall UK/Rwy Rehab&Taxiway Realign_AIP 13 Design Engineering SOW Ver 1.docx Ukiah Municipal Airport Runway 15-33 Pavement Rehabilitation and Taxiway Realignment Design Engineering Scope of Services I. Summary of Contract Documents m. Construction Inspection and Testing n. Deviations From FAA Standards o. Sponsor Certification for Project Plans and Specifications p. Sponsor Certification for Equipment/Construction Contract 29.0 PREPARE CONSTRUCTION SAFETY AND PHASING PLAN CONSULTANT will prepare a Construction Safety and Phasing Plan (CSPP) in conformance with FAA Standards and AC 150/5370-2F, Operations on Airports During Construction. The CSPP will be uploaded to the FAA online portal for review and approval. The final CSPP will be included in the Bid Document package and will include the following information: a. Overview& Purpose b. Construction Safety Responsibility of Each Party c. Construction Phasing, including (but not limited to): • Phasing and time limitations • Areas and operations affected by construction • Wildlife management • Hazardous materials management • Inspection requirements • Marking and signs for access routes • Protection of runway and taxiway critical areas • Safety plan compliance document d. Construction Safety and Phasing Plan Sheet(s) 30.0 PHASE IV PROJECT MEETINGS The CONSULTANT will arrange and lead the meetings as described below. The CONSULTANT will produce drawings and handouts, as needed, to conduct each meeting and shall issue minutes to document the discussion. The following meetings shall be included in Phase IV: 30.1 Conduct 90% Submittal review meeting (1) The CONSULTANT will prepare for and conduct a meeting at the Airport to present the results of the 90%engineering phase and any alternatives and recommendations for the project. 30.2 Conduct Final Submittal review meeting (1) The CONSULTANT will prepare for and conduct a meeting at the Airport to present the findings of the Final engineering phase and any alternatives and recommendations for the project. 30.3 Coordination meetings with CITY and FAA(1) The CONSULTANT will conduct one coordination meeting in conjunction with one site visits to the Airport(or other named site) if needed. Page 12 of 15 MEAD&HUNT, Inc. X:121122001160246.011CFEEIProposall UK/Rwy Rehab&Taxiway Realign_AIP 13 Design Engineering SOW Ver 1.docx Ukiah Municipal Airport Runway 15-33 Pavement Rehabilitation and Taxiway Realignment Design Engineering Scope of Services PHASE IV DELIVERABLES During the Phase IV design effort, the CONSULTANT will deliver all of the following information to the CITY: 1) 90% Contract Documents— Four(4)copies each 2) 90% Cost Estimates— Four(4) copies each 3) Final Contract Documents — Four(4) hard copies each; One(1) camera-ready set of full and half size plans, one (1)camera-ready set of original Contract Documents, and electronic files of all documents. 4) Final Engineer's Design Report— Four(4) bound copies 5) Construction Safety and Phasing Plan—to be included in final bid documents. PHASE V BID ADMINISTRATION 31.0 PREPARE ADVERTISEMENT FOR BIDS Required advertisement dates and bidding dates will be established. CONSULTANT will prepare the Advertisement in conformance with FAA and local standards and submit a copy of the advertisement to the CITY. The CITY shall arrange for the legal advertising in conformance with local standards and shall pay for the associated cost of advertising. 32.0 BID DOCUMENTS DISTRIBUTION CONSULTANT will prepare and upload Contract Documents to Quest Construction Data Network (QuestCDN.com). Contractors interested in bidding on the project can register and pay a fee (approximately$20)to download the Contract Documents. Bidders will be responsible for submitting their bids to the CITY similar to previous projects. 33.0 RESPOND TO BIDDERS QUESTIONS (RFI's) During the bidding process, the CONSULTANT will be available to clarify bidding issues with contractors and suppliers, and for consultation with the various entities associated with the project. This item also includes contacting bidders to generate interest in the project. 34.0 PREPARE AND DISTRIBUTE ADDENDA CONSULTANT will prepare and issue bid addenda as appropriate to interpret, clarify, or change the bidding documents as required by the CITY or the FAA. Addenda will be made available to the plan holders electronically via QuestCDN.com. Any addenda that are generated as a sole result of the CITY's error or omission, or FAA request, will be considered as extra services, and the CONSULTANT will be reimbursed for this effort as an amendment to this contract. 35.0 PRE-BID CONFERENCE CONSULTANT will arrange for and conduct Pre-Bid Conference. The Project Manager and Project Engineer will attend and conduct the Pre-Bid Conference with potential contractors and the CITY to review the project and answer questions. The conference will be conducted at the Airport and will include a site inspection. Meeting minutes will be prepared and distributed. 36.0 BID OPENING - NIC Page 13 of 15 MEAD&HUNT, Inc. X:121122001160246.011CFEEIProposall UK/Rwy Rehab&Taxiway Realign_AIP 13 Design Engineering SOW Ver 1.docx Ukiah Municipal Airport Runway 15-33 Pavement Rehabilitation and Taxiway Realignment Design Engineering Scope of Services 37.0 BID REVIEW AND BID ABSTRACT CONSULTANT will advise CITY as to the acceptability of any subcontractors, suppliers, and other persons and organizations proposed by the bidders and as to the acceptability of substitute materials and equipment proposed by bidders. The CONSULTANT will prepare a spreadsheet that includes all bid items for the purpose of evaluating the lowest bidder. The CONSULTANT will input the as-bid unit prices into the spreadsheet and verify mathematical computations of the bids. The CONSULTANT will then provide recommendations to the CITY as to the name of the Apparent Low Bidder. 38.0 PREPARE RECOMMENDATION FOR AWARD The CONSULTANT will prepare a Recommendation of Award for the CITY to accept or reject the bids as submitted. If rejection is recommended, the CONSULTANT will provide an explanation for their recommendation and possible alternative actions that the CITY can pursue to complete the project. Once the contract award is made, the CONSULTANT will distribute the bid tabulations at request of the CITY. PHASE V DELIVERABLES 1) Bid Documents—as required for bidding. 2) Bid Abstract—Two (2)copies and electronic files. 3) Recommendation of Award—Two (2)copies and electronic files. CITY'S RESPONSIBILITIES 1) The CITY shall provide all criteria and full information as to the CITY's requirements for the Project including: design objectives and constraints; space, capacity, and performance requirements, flexibility, and expandability, and any budgetary limitations; furnish copies of all design and construction standards that CITY will require to be included in the drawings and specifications; and furnish copies of the CITY's standard forms, conditions, and related documents for CONSULTANT to include in the bidding documents, where applicable. 2) Provide access to and make all provisions for the CONSULTANT to enter upon public and private lands as required for the CONSULTANT to perform such work as surveys and inspections in the development of the Project. 3) Furnish or otherwise make available such Project related information and data as is reasonably required to enable CONSULTANT to complete services as described in this scope. 4) Advertise for proposals from bidders (legal advertisement), open proposals at the appointed time and place, and pay all costs incidental of thereto. 5) Designate a CITY Representative with respect to the work to be performed under this Agreement. The CITY's Representative shall have complete authority to transmit instructions, receive information, and interpret and define the CITY's policy and decisions with respect to materials, equipment, elements, and systems pertinent to the work covered by this Agreement. 6) Obtain approvals and permits from governmental agencies. ADDITIONAL SERVICES If authorized in writing by CITY, the CONSULTANT may provide additional services of the types listed below, and CITY will compensate as stated under"Compensation, Additional Services"section of this scope. Page 14 of 15 MEAD&HUNT, Inc. X:121122001160246.011CFEEIProposall UK/Rwy Rehab&Taxiway Realign_AIP 13 Design Engineering SOW Ver 1.docx Ukiah Municipal Airport Runway 15-33 Pavement Rehabilitation and Taxiway Realignment Design Engineering Scope of Services 1) Revisions to the drawings or specifications previously approved by the CITY. 2) Services in connection with changes in the scope, extent, or character of portions of the Project or its design requirements. 3) Services in connection with Contract Change Orders requested by the CITY, and services to evaluate changes or substitutions proposed by the contractor after award of the Construction Contract. 4) Services resulting from CITY's request to evaluate additional alternative solutions beyond those identified in scope of work or services required as a result of CITY providing incomplete or incorrect Project information. 5) Services during construction of the Project. 6) Any miscellaneous services not specifically described in this "Scope of Services." SCHEDULE OF COMPLETION 1) The CONSULTANT will complete all work called for under Phase II —survey, Geotechnical and Design Concept Report within fifty-five (55)working days from the date the CITY issues the Notice to Proceed with the work. 2) The CONSULTANT will complete all work called for under Phase III —60% Design within forty-five (45) working days from the date the FAA issues comments on the Design Concept Report. 3) The CONSULTANT will complete the 90% submittal detailed in Phase IV— Final Design within forty (40)working days of receipt of CITY's review comments on the 60%submittal. 4) The CONSULTANT will complete the final Engineer's Design Report and Final Contract Documents detailed in Phase IV— Final Design, for use in bidding, within twenty-five (25)working days of the receipt of CITY's and FAA's review comments on the 90% submittal COMPENSATION FOR SERVICES 1) Payment for all work outlined in Scope of Services, Phase I, II, III, IV, and V shall be a fixed fee of One Hundred Eighty-nine Thousand Nine Hundred Ninety-three Dollars ($189,993.00). This fee shall include labor, materials, expenses, and incidentals necessary to complete the work as described herein. An Engineering Services Cost Estimate is included as Attachment 1 to this Scope of Services. Payments will be made monthly based on the percentage of work complete. 2) Payment for any additional services requested by the CITY will be performed on a time-and-expense basis in conformance with the Mead & Hunt, Inc. Standard Billing Rate Schedule(2016) included as Attachment 2 to this Scope of Services. The CONSULTANT will establish the budget for additional services prior to the start of work and may not exceed the budget without written authorization from the CITY. Any additional services must be authorized in writing by the CITY. Page 15 of 15 MEAD&HUNT, Inc. X:121122001160246.011CFEEIProposall UK/Rwy Rehab&Taxiway Realign_AIP 13 Design Engineering SOW Ver 1.docx ATTACHMENT 1 Aviation Services Design Engineering Work scope AIRPORT:Ukiah Municipal Airport PROJECT NUMBER.2112200-16024601 LOCATION: Ukiah,California DATE:9/218/16 AIP PROJECT NO 3-06-0268-013-2016 REV.No:0 PROJECT DESCRIPTION:Runway 15-33 Pavement Reduction and Rehabilitation and Demolition of Taxiways BUD PHASE I-CONTRACT ADMINISTRATION AND COORDINATION ENGINEERING FEES DIRECT SUB CONSULTANTS FEES I o Project Scoping $ 5,004.00 Additional Topographic Surveying(for Design) $ 25 000 00 Prepare Contract and Sub-Contracts $ 1,144-00 Additional Geotechnical Investigation(for Design) $ 30,000-00 Project Coordination $ 2,686.00 Cultural and Biological Field Investigations $ - General Administration $ 7 440 00 Expenses $ SO Grant Application and Administration $ Z030 00 TOTAL DIRECT SUB CONSULTANTS -.$ 55,000.00 Expenses $ 604 00 TOTAL PHASE I-CONTRACT ADMINISTRATION&COORD. $ 18,908.00 PHASE II-SURVEY,GEOTECHNICAL AND DESIGN CONCEPT REPORT o Topographical Surveying $ 61900 70 Geotechnical Investigation $ ],58150 TO Preliminary Opinion of Probable Construction Cost $ 4 405 00 Preliminary Prgect Design Concept Report $ 3,107 00 Tao Phase II Project Meetings $ 2,232 00 Expenses $ 524 00 TOTAL PHASE Il-SURVEY,GEOTECHNICAL,DESIGN CONCEPT $ ;=24,02650 PHASE 10-60%DESIGN o Prepare Plan Sheets for 60%Submittal $ 35,604.00 12 o Prepare FAA Pavement Design Report and Form 5100 $ 1 339 00 o Prepare Preliminary Surface Drainage Analysis $ 1,14800 14 o Prepare 60%Cost Estimate $ 1 662 00 o Prepare 60%Design Letter Report $ 1 769 00 o Prepare FAA Form 7460(if required)) $ 874 00 o Review Environmental Documentation $ 2,851 00 Tao Phase III Project Meetings $ 3,067 00 Expenses $ 524 00 TOTAL PHASE 01-60%DESIGN $ (48,83500 PHASE IV-FINAL DESIGN(90%and Anal) o Prepare Specifications $ 6 648 00 20 o Prepare Final Surface Drainage Analysis $ 930 00 21 o Prepare Lighting Layout and Circuit Calcs $ 3,964.00 22 o Update Airport Signing and Marking Plan-NIC $ - 0 Erosion Control Plan $ 1 728 00 20 o Prepare Certification of Engineering 8 Mad to Stds. $ 1 895 00 o Prepare 90%Submittal $ 2,480 50 26 o Prepare and Submit Final Contract Documents $ 519 50 27 o Prepare and Submit Final Cost Estimate $ 1 424 00 28 o Prepare and Submit Engineers Design Report $ 2,147 50 o Prepare Construction Safety and Phasing Plan $ 1 925 00 Son Phase IV Project Meetings $ 4 005 00 Expenses $ 848 00 TOTAL PHASE IV-FINAL DESIGN(90%and Anal) $ 28,514.50 PHASE V-BID ADMINISTRATION o Prepare Advertisement for Bids $ 742 00 o Bid Documents Distribution $ 1 702 00 33 o Respond to Bidders Questions(RFIs) $ 2,841 00 34 o Prepare 8 Distribute Addenda $ 1644.00 35 o Pre-bid Conference $ 2,427 00 o Bid Opening-SIC $ - 37 o Bid Review and Bid Abstract $ 1 477 00 Sao Prepare Recommendation for Award $ 66500 Expenses $ 210 00 TOTAL PHASE V-BIDDING PHASE $ 11,708.00 TOTAL MEAD&HUNT FEES $ 131,993.00 TOTAL DIRECTSUBCONSULTANT FEES $ 55,000.00 U10 PIP 13 Des,Cost Spreadstaer_rev 1n., Pagel Ukiah Municipal Airport ATTACHMENT 1 Senior Senior Senior Project Project Electrical Engineering Technician 111 AtlmiAssistanisha nt tive Associate Engineer Engineer Engineer 111 Engineer Clerical Technician Total Cost item No. $263.00 $216.00 $177.00 $144.00 $180.00 $160.00 $111.00 $95.00 $77.00 Hours Summary PHASE I-CONTRACT ADMINISTRATION AND COORDINATION 1 Project Scoping Preliminary meetings with theCty 0 5 6 0 0 0 0 1 05 125 $ 2,27550 2 Prepare project scope of work and proposal 1 5 6 0 0 0 0 3 0 5 15 5 $ 2,728 50 Estimated Total Man-hours 1 10 12 0 0 0 0 4 1 28 Summary Costs $263 00 $2,160 00 $2124 00 $0 00 $e oO $0.00 $000 $380 00 $77 00 $ 5,004.00 2.0 Prepare Contract and Sub-Contracts Estimated Total Man-hours 1 2 2 0 0 0 0 1 0 6 $ 1,144 00 Summary Costs $263 00 $432 00 $354 00 $0 00 $000 $0.00 $000 $95 00 $0 00 $ 1,144.00 3. Project Coordination Estimated Total Man-hours 0 1O 2 0 0 0 0 1 1 14 $ 2,686 00 Summary Costs $0 00 $2,160 00 $354 00 $0 00 $0 00 $0.00 $000 $95 00 $77 00 $ 2,686.00 4.0 General Administration Estimated Total Man-hours 0 1O 10 10 6 5 0 2 0 43 $ 7,440 00 Summary Costs $0 00 $2160 00 $1,770 00 $1,44000 $1,080 00 $800 00 $000 $190 00 $0 00 $ 7,440.00 5. Grant Application and Administration Estimated Total Man-hours 0 3 0 4 0 0 4 3 1 15 $ 2,03000 Summary Costs $0 00 $648 00 $0 00 $576 00 $0 00 $0.00 $444.00 $285 00 $77 00 $ 2,030.00 Expenses Rate Subconsultant 0 0 0 0 0 0 0 0 0 0 Days $7500 $ Auto Rental 0 0 0 0 0 0 0 0 0 0 Days $75 00 $ Mileage 0 360 0 0 0 0 0 0 0 360 Miles $ 0 90 $ 324 00 Lodging 0 0 0 0 0 0 0 0 0 0 Days $150.00 $ Airline Costs 0 0 0 0 O 0 0 0 0 0 Tops $600.00 $ Meals 0 2 0 O O 0 0...... 0..... 0 2 $50.00 $ 10000 Traps 0 0 0 0 0 0 0 0 0 0 Days $250.00 $ Miscellaneous 0 0 0 0 0 0 0 0 0 $200.00 $ Reproduction 0 0 0 O ...... O .... 0 0 1 0 1 $18000 $ 18000 Other 0 0 0 0 0 0 0 0 0 0 $100.00 $ Other 0 0 0 O ..... 0 0 0 0 0 0 $5000..$ _.... Total Expenses$ 604.00 PHASE I-CONTRACT ADMINISTRATION AND COORDINATIONTOTAL $ 18,908.00 UaniP 13 Des,Cost 3Preadsneer_re+1 n., Pogez Ukiah Municipal Airport ATTACHMENT 1 SA:::::te serE";Pnreo:d EPZ.7::r Engineer HI Electrical Senior Engineerinen g Technician As III Administrative Clerical Total Cost item No $263.00 $216.00 $177.00 $144.00 $180.00 $160.00 $111.00 $95.00 $77.00 Hours Summary PHASE II-SURVEY,GEOTECHNICAL INVESTIGATION,AND DESIGN CONCEPT REPORT o 60 Topographical Surveying 61 Coordination(collect eristing data,l000teutlities) 0 0 2 0 8 0 1 0 11 $ 1,60300 62 Survey control 0 1 0 8 2 0 12 $ 1,87900 61 Convert survey data for design softwere 0 0 1 0 0 0 0 0 16 0 1 0 17 $ 2,65500 Estimated Total Man-hours 0 1 0 4 0 32 0 3 0 40 Summary Costs $0 00 $216 00 $0 00 $57600 $0 00 $512000 $000 $285 00 $0 00 $ 6,197 00 ft CoordInation for 900technical work 0 0 0 2 0 4 0 0 1 7 $ 1,00500 DV12 Establish project t056ng requirements 1 4 1 0 0 0 0 0 05 $ 1,199 50 11 Site Visit 0 4 0 4 4 4 0 0 0 16 $ 2,80000 0 14,Sralyzedate 0 0 3 0 3 0 0 0 6 $ 912 00 If Prepare Proposed Pavement Design yltemahves 0 4 0 0 0 3 1 1 11 $ 1,645 00 Estimated Total Man-hours 0.5 7 2 8 10 4 11 3 1 2 46.5 Summary Costs $131 50 $1,512 00 $1,416 00 $144000 $72000 $1,760 00 $333 00 $9500 $154 00 $ 7,561 50 80 Preliminary Opinion of Probable Construction Cost It Calculate Esomated Preliminary Ouanthcs 0 0 0 2 1 8 6 0 0 17 $ 2,414 00 Id Prepare Preliminery OPCC 0 2 6 0 1 0 2 1 0 12 $ 1,991 00 Estimated Total Man-hours 0 2 6 2 2 8 8 1 0 29 Summary Costs $0 00 $43200 $1,062 00 $200.00 $36000 $1,280 GO $888 00 $9500 $0 00 $ 4,405 00 8 10 Preliminary Project Design Concept Report Estimated Total Man-hours 0 4 0 1 0 0 6 1 20 $ 3,107 00 Summary Costs $0 00 $06400 $1,416 00 $0 00 $10000 $00D $000 $57000 $7700 $ 3,107 00 tao Phasall Project Meetings tnt Present Design Concept to CITY 0 4 0 4 0 0 0 0 0 8 $ 1,44000 160 CoordInate MacgIg with P7,5 010 0 1 0 0 0 4 0 0 0 5 $ 792 00Estimated Total Man-hours 0 5 0 8 0 0 0 0 0 13 Summary Costs $000 $1,080 00 $000 $1,152 00 $000 $1000 $040 $000 $000 $ 2,232 00 Rate 0 0 0 0 0 0 0 0 0 DaYs $7000 $ - Auto Rental 0 0 0 0 0 0 0 0 0 0 Days $7000 $ Mileage 0 0 0 360 0 0 0 0 0 360 Miles $ 0_D0 $ 324 00 Lodging 0 0 0 0 0 0 0 0 0 0 Days $150 00 $ - 0 0 0 0 0 0 0 1 $200 00 $ 200 00 0 0 0 0 0 Other 0 0 0 0 0 $50 00 $ - Total Expenses$ S24.00 PHASE II-SURVEY,GEOTECHNICAL INVESTIGATION,AND DESIGN CONCEPT REPORT TOTAL $ 24,026.50 U10 PIP 13 DesIgn Cost Spreadalleet_rev 1 xls Page 3 Ukiah Municipal hrport ATTACHMENT1 Se r Senio Protect P ject EI trical S r Atl strative Item Engineer 111 E g nog Technician 111 Clerical Asso to Engineer E gineer E gneer T h a As slant Total Cost No $263.00 $216.00 $177.00 $144.00 $180.00 $160.00 $111.00 $9500 $77.00 Hours Summary PHASE III-60%DESIGN PLANS o Prepare Plan Sheets for 60%Submittal Pollen tnyoutsaeet 0 0 0 0 04 1 0 0 5 $ 751 00 t c6nswaon safety ana Pnasn9 Pans 0 3 0 4 0......... 6......... 2...... 10 0 25... $ 3,35600 11 3 Prepare Typical Section Sheet 0 1 2 4 -.. 0 0 1 0 0 -.. 8 $ 1,257 00 t vect0001060 p ement design - alrematives 0 1 2 2 D D 1 0 0 6 $ 96900 11 5 Project Plans 666$ G 001 Cover Sheet Sheet▪enera g symbols 0 0 0 0 05 4 0 0 0 4 5 $ 730 00 - Legend S Abbreviations s 0 0 0 0 05 2 0 0 0 2 5 $ 410 00 -G1321 Project Layout Plan 0 1 1 0 05 2 0 0 0 4 5 $ 803 00 -041 Survey control Plan 0 0 1 0 0 5 6 0 0 7 5 $ 1,227 00 - on Sold0a Phnsii5 Pan 0 1 1 0 1 2 2 0 0 7 $ 1,11500 G eotechnicat B 051 Plan and Log or Soil Borings 0 0 1 0 0 6 0 0 7 $ 1,13700 ova-Generai C 021 Erosion Control Plans 0 0 2 0 05 5 0 0 0 75 $ 124400 C 031 Erosion Control Details 0 1 1 0 0 6 4 0 0 12 $ 1,797 00 C 051 DemolDon Plans 0 0 2 0 05 6 0 0 0 8 5 $ 1,404 00 Details 0 0 1 0 0 0 0 0 0 1 $ 177-00 C 081 Gig:metrics 0 0 3 0 0 4 2 0 0 9 $ 1,393 00 aatng B Paving Plans(a 511008) 0 1 6 0 1 8 2 0 0 18 $ 2,960 00 ales(25aeets) 0 1 6 0 1 0 0 0 0 8 $ 1,458 00 C-301 Typical sections 0 0 2 0 05 2 0 0 0 4 5 $ 764.00 C 311 Coving Details 0 0 0 2 05 0 0 0 0 2 5 $ 378 00 Masking ming Pans(25aeets) 0 0 1 0 1 5 0 0 0 7 $ 1,157 00 C 611 Marking Details 0 0 0 6 0 0 0 0 0 6 $ 864.00 secv6ns(3 sneers) 0 0 4 0 2 0 0 0 0 6 $ 1 068 00 Bectricai E 001 Electnical Notes a Symbols 0 0 1 0 1 5 0 0 0 7 $ 1,15700 -101 Electnical Removai man 0 0 0 6 4 0 0 0 0 10 $ 1,584 00 - car Layout Pan 0 0 4 0 8 0 0 0 0 12 $ 2,14800 -501 Wong Diagrams 0 0 4 0 8 0 0 0 0 12 $ 2,14800 E-601 Electrical Details 0 0 4 0 8 0 0 0 0 12 $ 2,148 00 Estimated Total Man-hours 0 10 49 24 39 73 15 10 0 167 Summary Costs $0 00 $2160 00 $8,673 00 $3,456 00 $7,020 00 $11,680 00 $1 665 00 $950 00 $0 00 $ 35,604.00 126 Prepare FAA Pavement Design Report and Form 5100 Estimated Total Man-hours 0 1 4 0 0 2 0 1 0 0 $ 1,339 00 Summary Costs $000 $21600 $70800 $000 $000 $32000 $000 $9500 $000 $ 1,339.00 Ia.n Prepare Preliminary Surface Drainage Analysis Estimatetl Total Man-hours 0 1 4 0 0 0 2 0 0 7 $ 1,146 00 Summary Costs $000 $21600 $70800 $000 $000 $000 $22200 $000 $000 $ 1,146.00 too Prepare 60 h Cost Estimate Estimatetl Total Man-hours 0 1 2 2 2 0 4 0 0 11 $ 1,662 00 Summary Costs $0 00 $216 00 $354 00 $288 00 $360 00 $000 $444.00 $0 00 $0 00 $ 1,662.00 Ito Prepare 60 h Design Letter Report Estimatetl Total Man-hours 0 6 0 0 0 0 1 3 1 11 $ 1,769 00 Summary Costs $0 00 $1296 00 $0 00 $0 00 $0 00 $0.00 $111 00 $285 00 $7700 $ 1,769.00 166 Prepare FAA Form 7460(if required)) Estimatetl Total Man-hours 0 0 1 0 0 0 2 5 0 8 $ 874 00 Summary Costs $0 00 $0 00 $17700 $0 00 $0 00 $000 $222 00 $475 00 $0 00 $ 874.00 176 Review Environmental Documentation Estimatetl Total Man-hours 0 8 4 0 0 2 0 1 0 15 $ 2,851 00 Summary Costs $000 $172800 $70800 $000 $000 $32000 $000 $9500 $000 $ 2,851.00 .6 Phase 111 Project Meetings r Presenl80°/a Design Allemahves to City 0 5 5 0 0 0 0 0 0 $ 1,965 00 ret Coortlination Meeting 0 1 2 0 2 0 0 1 1 $ 1,10200 Estimatetl Total Man-hours 0 6 7 0 2 0 0 1 1 17 Summary Costs $0 00 $1296 00 $1,239 00 $0 00 $360 00 $0-00 $000 $95 00 $7700 $ 3,067.00 Ezpenses Rate Subconsultant 0 0 0 0 0 00 0 0 0Days $7500 $ ......Auto 50081........0 0 0 0 0 0......... 0....... 0...... 0 0 Days $75 00 $ - -. -.--- --.-- Mleage 0 360 --.-- 0 0 --.. 0 -.-- 0 -.--. 0 --.-. 0 --.. 0 --. 360 Miles $ 090 $ 32400 Miscellaneous --0 - 0 0 0 0 0 0 1 0 1 $200.00 $ 200.00 Other 0 0 0 0 0 0 0 0 0 0 $50.00 $ - Total Expenses$ 524.00 PHASE III-60%DESIGN PLANS TOTAL$ 48r036,$0p. 810PIP 13 01,0 Cost s0reaastasr_rev 1 As aogea Ukiah Municipal Aliport ATTACHMENT 1 Senior Senior Project Project Electrical Senior Engineer III Engineering Technician III Administrative ISO Associate Engineer Engineer Engineer Technician Assistant Clerical Total Cost No $263.00 $216.00 $177.00 $144.00 $180.00 $160.00 $111.00 $95.00 $77.00 Hours Summary PHASE IV-FINAL DESIGN(90%and Final) 19.0 Prepare Specifications 19 1 I Required Federal Provisions 0 1 1 0 0 0 0 0 1 'I 1 $ 1,230 00 Iota FAA 0 1 1 General Provisions 0 0 0 0 4 0 6 $ 773 00 19 I a Special Provisions for Airport Construction 0 1 1 0 0 0 0 4 0 6 $ 773 00 19 It Technical Specifications 0 1 8 0 4 0 0 16 0 29 $ 3,07200 Estimated Total Man-hours 0 4 11 0 4 0 0 32 1 52 Summary Costs $0 00 $216 00 $1,41600 $0 00 $720 00 $1000 $0 00 $152000 $0 00 $ 6,648.00 MO Prepare Final Surface Drainage Analysis 0 4 0 0 0 2 0 0 6 Estimated Total Man-hours 0 $ 930 00 Summary Costs $0 00 $0 00 $708 00 $0 00 $1000 $1000 $222 00 $0 00 $0 00 $ 930.00 21.0 Prepare Lighting Layout and Circuit Calm Estimated Total Man-hours 0 0 0 0 16 4 4 0 0 24 $ 3,96400 Summary Costs $0 00 $0 00 $0 00 $0 00 $2,880 00 $64000 $44400 $0 00 $0 00 $ 3,964.00 22.0 Update Airport Signing and Marking Plan-NIC 0 0 0 0 0 0 0 0 0 Estimated Total Man-hours 0 $ summary costs $000 $000 $000 $0 00 $0O0 $000 $000 $000 $000 $ _ 23.0 Erosion Control Plan 0 4 4 0 0 4 0 Estimated Total Man-hours 0 0 12 $ 1,728 00 Summary Costs $000 $000 $70500 $S7600 $0O0 $000 $44400 $000 $000 $ 1,728.00 26.0 Prepare Certification of Engineering 8 Mod to Stds. 941 Sponsor Certifications 0 0 1 0 0 0 0 1 0 $ 272 00 242 Justrfications for MO2 0 0 0 0 4 Ds to Standard 0 5 0 0 $ 865 50 241 MODS to Standard 0S 0 3 0 0 0 0 1 0 $ 757S0 0 6 0 0 0 0 6 Estimated Total Man-hours 1 0 13 Summary Costs $263 00 $0 00 $1,062O0 $1000 $0 00 $000 $000 $57000 $0 00 $ 1,895.00 25a Prepare 90%Submittal Estimated Total Man-hours 0 5 1 4 2 2 2 0 4 1 16 5 $ 2,480 50 Summary Costs $131 50 $21600 $70500 $20000 $36000 $32000 $000 $30000 $7700 $ 2,480.50 26.0 Prepare and Submit Final Contract Documents Estimated Total Man-hours 0 5 1 0 0 0 0 0 1 1 35 $ 519 50 Summary Costs $131 50 $216 00 $0 00 $1000 $0 00 $000 $000 $9500 $7700 $ 519.50 27.0 Prepare and Submit Final Cost Estimate 1 1 2 0 0 6 0 1 11 Estimated Total Man-hours 0 $ 1,424 00 Summary Costs $0 00 $216 00 $177O0 $20000 $0 00 $000 $60000 $0 00 $7700 $ 1,424.00 28.0 Prepare and Submit Engineer's Design Report Estimated Total Man-hours 0 5 3 5 4 0 0 0 0 5 1 14 $ 2,147 50 Summary Costs $131 50 $756 00 $70500 $1000 $0 00 $000 $000 $475 00 $7700 $ 2,147.50 28.0 Prepare Construction Safety and Phasing Plan 1 6 0 0 0 0 6 1 Estimated Total Man-hours 0 14 $ 1,925 00 Summary Costs $0 00 $216 00 $1,062O0 $1000 $0 00 $000 $000 $57000 $7700 $ 1,925.00 MO Phase IV Project Meetings 30 1 P505001 90%Design to City 0 4 4 0 0 0 0 1 0 9 $ 1,60700 30 2 Present Final Design to Cibi 0 4 4 0 0 0 0 1 0 9 $ 1,60700 501 Coordination Meeting 0 0 4 0 0 0 1 0 5 0 $ 671 00 8 8 4 0 0 0 3 Estimated Total Man-hours 0 0 23 Summary Costs $000 $1,7200O $1,416 00 $S7600 $0O0 $000 $000 $20S00 $000 $ 4,005.00 Expenses Rate 0 0 0 0 0 0 0 Subconsultant 0 0 0 Days $75 00 $ 0 0 0 0 0 0 0 Auto Rental 0 0 0 Days $75 00 $ 720 0 0 0 0 0 0 Mileage 0 0 720 Miles $ 0 90 $ 648 00 Miscellaneous 0 0 0 0 0 0 1 0 1 0 $200 00 $ 200 00 Other 0 0 0 0 0 0 0 0 0 0 $50 00 $ Total Expenses$ 848.00 PHASE IV-FINAL DESIGN(90%and Final)TOTAL $ 28,514.50 UKIPIP 13 Des,Cost Spreadalleet_rev 1 xls Ukiah Municipal Airport ATTACHMENT 1 Senior Senior Project Project ineer IElectrical Senior Engineering Technician III Administrative EngII Clerical Associate Engineer Engineer Engineer Technician Assistant Total Cost item No $263.00 $216.00 $177.00 $144.00 $180.00 $160.00 $111.00 $95.00 $77.00 Hours Summary PHASE V-Bid Administration 31.0 Prepare Advertisement for Bids 05 1 0 0 0 0 4 1 Estimated Total Man-hours 0 65 $ 742 00 Summary Costs $000 $10800 $17700 $000 $0 00 $000 $D00 $30000 $7700 $ 742.00 328 Bid Documents Distribution 05 0 5 0 0 0 4 Estimated Total Man-hours 1 3 13 5 $ 1,70200 Summary Costs $263 00 $108 00 $0 00 $72O00 $0 00 $000 $000 $30000 $231 00 $ 1,702.00 33.0 Respond to Bidders Questions(RFIs) Estimated Total Man-hours 0 2 6 0 0 0 2 1 0 17 $ 2,841 00 Summary Costs $0 00 $43200 $t,06200 $0 00 $1,08000 $000 $000 $190 00 $7700 $ 2,841.00 34.0 Prepare&Distribute Addenda 1 4 0 0 0 0 4 1 11 Estimated Total Man-hours 1 $ 1,644 00 Summary Costs $263 00 $216 00 $708 00 $0 00 $0 00 $000 $000 $30000 $7700 $ 1,644.00 3s.0 Pre-bid Conference 6 0 6 0 0 0 2 1 Estimated Total Man-hours 0 15 $ 2,427 00 Summary Costs $0 00 $120000 $0 00 $86400 $0 00 $000 $000 $190 00 $7700 $ 2,427.00 368 Bid Opening-NIC 0 0 0 0 0 0 0 0 0 Estimated Total Man-hours 0 $ Summary Costs $0 00 $0 00 $0 00 $0 00 $0 00 $000 $000 $0 00 $0 00 $ _ 37.0 Bid Review and Bid Abstract 1 3 0 3 0 0 2 0 0 Estimated Total Man-hours 0 $ 1,47700 Summary Costs $0 00 $216 00 $531 00 $0 00 $54000 $000 $000 $190 00 $0 00 $ 1,477.00 MO Prepare Recommendation for Award 1 2 0 0 0 0 1 0 4 Estimated Total Man-hours 0 $ 665 00 Summary Costs $0 00 $216 00 $354 00 $0 00 $0 00 $0 00 $000 $0500 $0 00 $ 665.00 Expenses Rate 0 0 0 0 0 0 0 Subconsultant 0 0 0 Days $75 00 $ 0 0 0 0 0 0 0 Auto Rental 0 0 0 Days $75 00 $ Mdeage 0 120 0 0 0 0 0 0 0 120 Miles $ 0 90 $ 108 00 0 0 0 0 0 0 1 0 1 MIscellaneous 0 $10200 $ 102 00 0 0 0 0 0 0 0 0 0 Other 0 $50 00 $ Total Expenses$ 210.00 PHASE V-Bid Administration TOTAL $ 11,708.00 UKIPIP 13 Des,Cost Spreadalleet_rev 1 xls Ukiah Municipal Alrport ATTACHMENT 2 MEAD & HUNT, Inc. Western Standard Billing Rate Schedule Effective January 1, 2016 Standard Billing Rates Clerical $77.00/hour Interior Designer, Technical Editor $103.00/hour Senior Editor $152.00/hour Registered Land Surveyor $117.00/hour Accounting, Administrative Assistant $95.00/hour Technician I, Technical Writer $88.00/hour Technician II, Surveyor- Instrument Person $103.00/ hour Technician III $111.00/hour Technician IV $134.00/hour Senior Technician $160.00/hour Engineer I, Scientist I, Architect I, Planner I $121.00/hour Engineer II, Scientist II, Architect II, Planner II $133.00/hour Engineer III, Scientist III, Architect III, Planner III $144.00/hour Senior Engineer, Senior Scientist, Senior Architect, Senior Planner, Senior Economist $164.00/hour Project Engineer, Project Scientist, Project Architect, Project Planner $177.00/hour Senior Project Engineer, Senior Project Scientist, Senior Project Architect, Senior Project Planner $216.00/hour Senior Associate $263.00/hour Principal $273.00/hour Senior Client/Project Manager $273.00/hour Expenses Geographic Information or GPS Systems $32.00/hour Total Station Survey Equipment $16.00/hour Charges for other equipment may appear in a proposal Out-Of-Pocket Direct Job Expenses cost plus 15% Such as reproductions, sub-consultants/contractors, etc. Travel Expense Company or Personal Car Mileage $0.90/mile Air and Surface Transportation cost plus 15% Lodging and Sustenance cost plus 15% Billing & Payment Travel time is charged for work required to be performed out-of-office. A minimum of two hours will be billed for any work out-of-office. Invoicing is on a monthly basis for work performed. Payment for services is due within 30 days from the date of the invoice. An interest charge of 1.5% per month is made on the unpaid balance starting 30 days after the date of invoice. This schedule of billing rates is effective January 1, 2016, and will remain in effect until December 31, 2016, unless unforeseen increases in operational costs are encountered. We reserve the right to change rates to reflect such increases. UKIAH REGIONAL AIRPORT Airport Pavement Management Program and PCN Calculations Scope of Services AIP Project No. 3-06-0268-014-2016 September 22, 2016 OVERVIEW Mead & Hunt, Inc. (Consultant) will provide engineering services to prepare an Airport Pavement Management Plan (APMP)for Ukiah Regional Airport, for the City of Ukiah (City). The term APMP can be used interchangeable with "Pavement Management System (PMS), and "Pavement Maintenance- Management Program" (PMMP). The methods and techniques used in preparation of the APMP shall be in conformance with Federal Aviation Administration (FAA) Advisory Circular (AC) 150/5380-7B, "Airport Pavement Management Program." The APMP is a set of defined procedures for collecting, analyzing, maintaining,and reporting pavement data. Federally obligated airports should perform a detailed inspection of their airport every year, and perform a Pavement Condition Index (PCI)survey every three years. The FAA also requested a Pavement Classification Number (PCN) analysis be performed by the City at Ukiah Regional Airport, which will be included as part of the APMP study. The PCN analysis will be conducted on City-maintained airfield pavements. In order to derive PCN values, a geotechnical investigation will have to be performed to provide subsurface information in areas for which records are not available or the pavement sections are unknown. The PCN calculations will be performed using the FAA COMFAA program in accordance with Advisory Circular(AC) 150/5335-5C "Pavement Strength—PCN." SCOPE OF SERVICES The Consultant will coordinate the following services: A. Geotechnical Investigation 1. Consultant to subcontract with a geotechnical engineering firm to perform an investigation of the airfield pavement section thickness and subsurface soil strength, for which there is not currently information available. The investigation will be conducted for the following airfield pavements: the primary runway - Runway 15-33, parallel Taxiway A, connector Taxiways C and E, pavement around northwest parking aprons, and hangar taxilanes (Hangar Areas 1 and 2). 2. The geotechnical investigation shall include up to eleven(11) random borings to a depth of 10 feet. The soil borings are to be classified, and samples obtained to perform the laboratory testing as summarized below: a. In situ moisture content, ASTM D2937(11 tests); b. Maximum density-optimum moisture of bulk samples, ASTM D698(4 tests); c. Grain Size Distribution, ASTM D422 (4 tests); d. Atterberg Limits, ASTM D4318 (4 tests); and e. California Bearing Ratio (CBR), ASTM D1883(6 tests). 3. A report will be prepared detailing the geotechnical investigation, which will include the following: X:121122001160244.011C6'EEIProposal\Uleah APMP Scope&Fees.docx Page 1 of 5 MEAD&HUNT, Inc. Ukiah Regional Airport Scope of Work for APMP&PCN Calc,ulalion September 22, 2016 ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... a. A description of the site surface and subsurface conditions encountered at the time of the field investigation; b. Results of laboratory testing; c. Tabulated structural pavement sections measured at each drill hole site; d. Recommendations related to geotechnical aspects of: 1) Site preparation, engineered fill, subdrains and subgrades; 2) Subgrade stabilization methods; 3) Shrinkage or bulking factors for on-site soils; and e. Appendices, which will present a summary of the field investigation and laboratory testing programs. 4. This scope assumes the geotechnical investigation will be completed under City escort and during daytime working hours. The work will be scheduled in advance with the Airport. B. APMP Study 1. Prepare an inventory of existing pavement and, if available, obtain pavement construction history from any previous APMP reports or available City records. The following will be depicted: a. Identification of all runways, taxiways, and aprons broken into sections having similar properties; b. Dimensions and areas of pavements and pavement sections; c. Type of pavement surface; d. Year of construction and most recent rehabilitation (if known); and e. Type of funding used for recent projects (AIP or City funds). 2. Conduct a visual condition survey of each airfield pavement area to identify and quantify pavement distress. 3. Generate current Pavement Condition Ratings (and PCIS) for each paved area based upon the Visual Condition Survey and the Consultant's judgment of the pavement condition. Prepare an AutoCAD drawing that graphically shows condition ratings of the pavement. 4. Based upon the results of the pavement inspection and analysis, prepare pavement maintenance, rehabilitation, and repair recommendations for the next five(5)years. C. PCN Calculations and Analysis 1. The PCN calculations will be performed using the FAA COMFAA program in accordance with Advisory Circular(AC) 150/5335-5C. 2. The previously prepared aircraft fleet mix used for the recent runway rehabilitation project will be utilized for the intended use and type of aircraft on the airfield pavements. 3. Up to seven (7) PCN models will be determined for the following pavement areas: a. Runway(1); b. Taxiways (3); and c. Aprons and taxilanes (3). X:A211220011t30244.011CFFFIProposallUklah APMP Scope&Fees docx Page 2 of 5 MEAD&HUNT, Inc. Ukiah Regional Airport Scope of Work for APMP&PCN Calc,ulalion September 22, 2016 ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... D. Reporting 1. Consultant will prepare draft report (3 copies) detailing analysis and recommendations for City review. The APMS report will include a discussion of the pavement distress, pavement condition ratings, maintenance and repair recommendations, and associated cost estimates. Drawings will be included depicting Pavement Features and Pavement Condition Ratings. A color graphic will be prepared to illustrate the PCN information calculated for the designated airfield pavements. The report will also include the geotechnical report as an appendix. 2. After City's review, Consultant will incorporate City's comments, finalize, and provide three (3) copies of the final report and an electronic copy to the City. CONSULTANT EXPERTISE REQUIRED The Consultants will be Civil Engineers experienced in the evaluation and design of airport pavements in accordance with FAA standards. The Consultants shall be registered in the State of California to practice their professions. SERVICES PROVIDED BY THE CITY The City and Consultant agree that the following items will be provided by the City and, if added to the Consultant's work, will be considered as extra services: 1. Any environmental analysis. 2. Provide airside escorts for geotechnical investigation team and provide NOTAMS. 3. Any permit fees from City, State, County, or utility companies, etc. 4. Use of PAVER or MicroPAVER computer programs for the preparation of the analysis. 5. Any services not covered under Scope of Services. SCHEDULE The geotechnical investigation, inventory, and draft report submission will be completed within ninety(90) calendar days of the Notice to Proceed. The final report shall be submitted within 15 calendar days of receiving the City's written comments to the draft report. COMPENSATION FOR SERVICES For the services described under Scope of Services, the Consultant will be paid a lump sum amount of Forty-eight Thousand Four Hundred Eighteen Dollars ($48,418). This cost shall not be exceeded without written authorization from the City. A breakdown of the costs are included in Attachment 1. Payment shall be made based upon actual time and expenses as approved by the City based upon the Consultant's current Standard Billing Rate Schedule, attached as Attachment 2. X:A211220011t30244.011CFFFIProposallUklah APMP Scope&Fees docx Page 3 of 5 MEAD&HUNT, Inc. Attachment 1 UKIAH REGIONAL AIRPORT Engineering Services Cost Estimate Airport Pavement Management Program (APMP) and PCN Calculations BASIC ENGINEERING DESIGN SERVICES General Administration &Coordination Senior Associate 5 Hours @ $ 263.00 $ 1,315.00 Senior Project Engineer 15 Hours @ $ 216.00 $ 3,240.00 Accounting 6 Hours @ $ 95.00 $ 570.00 Subtotal $ 5,125.00 Geotechnical Investigation Senior Project Engineer 2 Hours @ $ 216.00 $ 432.00 Subconsultant-Geotechnical Services 1 Each(cost+15%) @ $ 13,500.00 $ 13,500.00 Subtotal $ 13,932.00 APMP Study-Visual Condition Survey and Analysis Senior Project Engineer 12 Hours @ $ 216.00 $ 2,592.00 Project Engineer 24 Hours @ $ 177.00 $ 4,248.00 Engineer II 4 Hours @ $ 133.00 $ 532.00 Trip 1 Each @ $ 400.00 $ 400.00 Subtotal $ 7,772.00 APMP Study-Maintenance Program and Costs Senior Project Engineer 4 Hours @ $ 216.00 $ 864.00 Project Engineer 8 Hours @ $ 177.00 $ 1,416.00 Engineer II 24 Hours @ $ 133.00 $ 3,192.00 Subtotal $ 5,472.00 PCN Calculation and Analysis(3 Models) Senior Project Engineer 8 Hours @ $ 216.00 $ 1,728.00 Project Engineer 36 Hours @ $ 177.00 $ 6,372.00 Engineer II 12 Hours @ $ 133.00 $ 1,596.00 Subtotal $ 9,696.00 Reporting Senior Project Engineer 8 Hours @ $ 216.00 $ 1,728.00 Project Engineer 16 Hours @ $ 177.00 $ 2,832.00 Engineer II 8 Hours @ $ 133.00 $ 1,064.00 Administrative Assistant 6 Hours @ $ 95.00 $ 570.00 Expenses-Reproduction 1 Each @ $ 227.00 $ 227.00 Subtotal $ 6,421.00 TOTAL BASIC ENGINEERING $ 48,418.00 X'\2112200\i60244 O1\CFEE\ProposallUk/ah APMP Scope&Fees.docx Page 4 of 5 MEAD&HUNT, Inc. Attachment 2 MEAD & HUNT, Inc. Western Standard Billing Rate Schedule Effective January 1, 2016 Standard Billing Rates Clerical $77.00/hour Interior Designer, Technical Editor $103.00/ hour Senior Editor $152.00/hour Registered Land Surveyor $117.00/ hour Accounting, Administrative Assistant $95.00/ hour Technician I, Technical Writer $88.00/hour Technician II, Surveyor- Instrument Person $103.00/hour Technician III $111.00/hour Technician IV $134.00/hour Senior Technician $160.00/hour Engineer I, Scientist I, Architect I, Planner I $121.00/hour Engineer II, Scientist II, Architect II, Planner II $133.00/hour Engineer III, Scientist III, Architect III, Planner III $144.00/hour Senior Engineer, Senior Scientist, Senior Architect, Senior Planner, Senior Economist $164.00/hour Project Engineer, Project Scientist, Project Architect, Project Planner $177.00/hour Senior Project Engineer, Senior Project Scientist, Senior Project Architect, Senior Project Planner $216.00/hour Senior Associate $263.00/hour Principal $273.00/hour Senior Client/Project Manager $273.00/hour Expenses Geographic Information or GPS Systems $32.00/hour Total Station Survey Equipment $16.00/hour Charges for other equipment may appear in a proposal Out-Of-Pocket Direct Job Expenses cost plus 15% Such as reproductions, sub-consultants/contractors, etc. Travel Expense Company or Personal Car Mileage $0.90/ mile Air and Surface Transportation cost plus 15% Lodging and Sustenance cost plus 15% Billing & Payment Travel time is charged for work required to be performed out-of-office. A minimum of two hours will be billed for any work out-of-office. Invoicing is on a monthly basis for work performed. Payment for services is due within 30 days from the date of the invoice. An interest charge of 1.5% per month is made on the unpaid balance starting 30 days after the date of invoice. This schedule of billing rates is effective January 1, 2016, and will remain in effect until December 31, 2016, unless unforeseen increases in operational costs are encountered. We reserve the right to change rates to reflect such increases. X:12'112200\160244..011GFFFIF'roposallUkiah APMP Scope&Fees docx Page 5 of 5 MEAD&HUNT, Inc. 4 ITEM NO.: 7d MEETING DATE: January 18, 2017 City of Vkiah. AGENDA SUMMARY REPORT SUBJECT: AUTHORIZE THE MAYOR TO SIGN LETTERS OF SUPPORT FOR CALIFORNIA SENATE BILL 1 (BEALL) and ASSEMBLY BILL 1 (Frazier) REGARDING TRANSPORTATION FUNDING Summary: The City Council will consider authorizing the Mayor to sign letters of support for Senate Bill 1 (Beall) and Assembly Bill 1 (Frazier) regarding transportation funding. Background: The Legislature and the Governor were unable to pass a transportation funding package during last year's Special Session on Transportation and Infrastructure. However, they did commit to addressing the matter early in this new legislative session. The Governor's budget proposal is expected to include a funding proposal similar to his $3.1 Billion proposal last year. Additionally a 2/3 majority in both houses of the Legislature offers a new opportunity to pass a funding proposal. The current transportation funding system is antiquated due to fuel efficiency advancements and a gas tax which was set in 1994 and has remained unadjusted. AB 1 and SB 1 would raise revenue over a variety of sources: • A 12 cent increase to the gas tax (SB 1 would ask to phase this increase in over 3 years); • Ending the Board of Equalization's "true up" process on the unreliable price based excise tax on gas; • A$38 increase to the vehicle registration fee; • A$100 vehicle registration fee on zero emission vehicles; • A 20 cent increase to the diesel excise tax; • $300 million from existing cap and trade funds; and • $500 million in vehicle weight fees phased in over five years. Discussion: The League of California Cities is asking local cities to remind Legislators and the Governor to keep their commitment made at the end of last year's Special Session to fund California's deteriorating streets and roads. For Council's consideration are letters of support, SB 1 (Beall — Attachment 1) and AB 1 (Frazier—Attachment 2), for new legislative proposals which will generate about $6 billion annually and provide comprehensive and sensible transportation reforms, modest increases to existing revenue sources, and meaningful infrastructure investments. Continued on Page 2 RECOMMENDED ACTION(S): Authorize the Mayor to sign letters of support for California Senate Bill 1 (Beall) and Assembly Bill 1 Frazier re.ardin. trans sortation funding. ALTERNATIVES: Do not authorize support for SB 1 (Beall) and/or AB I(Frazier). Citizens advised: MTA Requested by: Councilmember Scalmanini Prepared by: Kristine Lawler, City Clerk Coordinated with: Sage Sangiacomo, City Manager and Mayor Brown Presenters: Councilmember Scalmanini Attachments: 1. Draft Letter of Support for SB 1 (Beall) 2. Draft Letter of Support for AB 1 (Frazier) COUNCIL ACTION DATE: : ❑Approved ❑ Continued to ❑ Other RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance: Approved. ag• yngia ,imo, City Manager Page 2 of 2 FISCAL IMPACT: Bud eted Amount New Appropriation g Source of Funds Account Number Budget Amendment in 15-16 FY Required (Title& No.) N/A N/A N/A Yes ❑ No ►i1 ATTACHMENT 1 ����nmur�mir�rvnmimnrr�ira��mrWiRap�rynr 14. t"'"' City of Ukiah sr >Pflfn nln,:nio,:mnmor,:n.na U/IImmmvttm,:II MU/II IMP January 18, 2017 The Honorable Jim Beall Chair, Senate Transportation Committee California State Capitol, Room 2082 Sacramento, CA 95814 FAX: (916) 651-4915 RE: SB 1 (Beall). Transportation Funding. (as introduced December 5, 2016) Notice of Support Dear Senator Beall: The City of Ukiah is pleased to support your SB 1, which represents a comprehensive transportation proposal inclusive of sensible reforms, modest increases to existing revenue sources, and robust infrastructure investment. The proposal presents an opportunity for the new legislature to advance a comprehensive framework to address the overwhelming backlog of repair and deferred maintenance as well as other transportation needs in the early part of 2017. It would be an understatement to say the time to act is now to address the $73 billion unmet funding need for local streets and roads and $72 billion backlog to the State's Highway System. For local streets and roads alone, the funding need grows by an additional $20 billion in just ten years. With the expressed commitment of Legislative Leadership and this Administration to getting this done in the early parts of 2017, we urge this legislature's immediate attention to this proposal as the vehicle to deliver this victory for California. The City of Ukiah would use these funds to repair, maintain and improve the condition of its 53 Centerline miles of streets. The City, like most of California has a Pavement Condition Index (PCI) rating well below the National Average. Currently the City's PCI is 41, which is classified as poor. When fully phased in, SB 1 would generate an additional $6 billion annually to provide desperately needed funding for the state and local transportation network. To repair and maintain existing transportation infrastructure, the proposal would generate up to $2.4 billion and $2.2 billion annually for the state's highway system and local streets and roads, respectively. The bill also provides nearly $600 million for freight and the state's trade corridors, over a half billion for transit and intercity rail, and up to $150 million to support active transportation programs throughout the state. The proposal takes the approach of raising revenue over a variety of sources, such as a 12 cent increase to the gas tax to restore some of its purchasing power phased in over three years, ending the Board of Equalization's "true up" process on the price based excise tax on gas, a $38 increase to the vehicle registration fee, a $100 vehicle registration fee on zero emission vehicles, a 20 cent increase to the diesel excise tax, $300 million from existing cap and trade funds, and returning $500 million in vehicle weight fees phased in over five years. In addition to raising revenue, the proposal includes a series of reforms to improve efficiency, transparency, and accountability, such as restoring independence to the California Transportation IuuuuuuuuuuuuuuuuuuuIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIMIIu, „r,,, ,, uaxrnnai�i�i�i�i�iwmmmmmmmmmmmmnuuu��xxxrrrrrrrrerrerr,�nuuuuuuuuuuuuuuuuuuwuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuauiiuiiuiiuiiuiiuiiummnwuuuuuuuuuuuuuuuuiiiiiiiiiiiiiiiiiii �i�i�i�i�i�i�i�i�i�u0000000000000000000wuumimimimimimUuuuuuuuuuuuuuuuauxxrcMwIwIwIwIwIwuumimimimimimimmmuuuuuuuuuuuuuuwu 300 Seminary Avenue •Ukiah• CA • 95482-5400 Phone: (707)463-6200 • Fax: (707)463-6204 • www.cityofukiah.com Commission, creating the Office of the Transportation Inspection General with audit and investigation authority over the state's transportation spending, and establishing local reporting requirements on local transportation spending. To streamline roadwork, the bill permanently extends and expands on the limited exemptions to California's Environmental Quality Act (CEQA) for repair, maintenance, and minor alteration projects on existing roadways to cities and counties with populations greater than 100,000 and state roadways. The proposal also creates an advanced mitigation program which authorizes the Natural Resources Agency to establish state and regional transportation mitigation plans and mitigation banks to allow transportation projects to fulfill their environmental requirements in advance. Overall, this proposal provides a comprehensive transportation reform and funding package that picks up where we left off at the end of the special session, while giving this legislature an opportunity for early action. While the legislature has had success in recent years in balancing the state budget, we can no longer afford to ignore our most basic repair and maintenance needs if we wish to avoid systematic failure of the state's entire transportation infrastructure. There may be no better way to put Californians back to work and stimulate our economy than making the roads we and our children rely on everyday safe again. For these reasons, the City of Ukiah Supports SB 1 (Beall). Sincerely, Jim O. Brown Mayor City of Ukiah cc: Senator Mike McGuire Assembly Member Jim Woods Assembly Member Jim Frazier Kristine Guerrero, League of California Cities Iluuaxrnnaolmlmlmlmlmlllllllllllllllllllllllllllllllllllllllmluuliuxxxmrmrrr,rriaiaiaiaiaiaiaiaiaiaiallllll111111111111 i i i i i i i i i i i i i i i i i i nlllll 11 11 11 11 11 11 llllllffllllllllllllllllllllllllllllllllll UlU11U11U11U11U11U11U11UDIlIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIUNNNiIttpOPIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIl UlU11U11U11U11U11U11U11UD111111111111111111111111111111111111111 II II II II III i i i i i i i i i i i i i i i i i UNNNiNMII I I I I I I I I 1111111111111111111111111I1U1NINININININ111111011111111111111111111111111111111WIWIWIWIWIWIWIWIWIWl1(I�IIIIII.lIlU1NININININININIRIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIA 300 Seminary Avenue •Ukiah• CA • 95482-5400 Phone: (707)463-6200 • Fax: (707)463-6204 • www.cityofukiah.com ATTACHMENT 2 ,011111nAfff/f✓e1W/ mo, PulgPPiN, N IfN �+U(I C ty of Ukiah r.rvi//i/IlllJl/fl//%Jf P11i,11%1%f%%/1l/f%/l/f///1l,ll/Ill%%/1%,ll/ll////1l,ll/il%%%//l1%,ll/ll////1l,ll%IX///l January 18, 2017 The Honorable Jim Frazier Chair, Assembly Transportation Committee California State Capitol, Room 3091 Sacramento, CA 95814 FAX: (916) 319-2111 RE: AB 1 (Frazier). Transportation Funding. (as introduced December 5, 2016) Notice of Support Dear Assemblymember Frazier: The City of Ukiah is pleased to support your AB 1, which represents a comprehensive transportation proposal inclusive of sensible reforms, modest increases to existing revenue sources, and robust infrastructure investment. The proposal presents an opportunity for the new legislature to advance a comprehensive framework to address the overwhelming backlog of repair and deferred maintenance as well as other transportation needs in the early part of 2017. It would be an understatement to say the time to act is now to address the $73 billion unmet funding need for local streets and roads and $72 billion backlog to the State's Highway System. For local streets and roads alone, the funding need grows by an additional $20 billion in just ten years. With the expressed commitment of Legislative Leadership and this Administration to getting this done in the early parts of 2017, we urge this legislature's immediate attention to this proposal as the vehicle to deliver this victory for California. The City of Ukiah would use these funds to repair, maintain and improve the condition of its 53 Centerline miles of streets. The City, like most of California has a Pavement Condition Index (PCI) rating well below the National Average. Currently the City's PCI is 41, which is classified as poor. When fully phased in, AB 1 would generate an additional $6 billion annually to provide desperately needed funding for the state and local transportation network. To repair and maintain existing transportation infrastructure, the proposal would generate up to $2.4 billion and $2.2 billion annually for the state's highway system and local streets and roads, respectively. The bill also provides nearly $600 million for freight and the state's trade corridors, over a half billion for transit and intercity rail, and up to $150 million to support active transportation programs throughout the state. The proposal takes the approach of raising revenue over a variety of sources, such as a 12 cent increase to the gas tax to restore some of its purchasing power, ending the Board of Equalization's "true up" process on the price based excise tax on gas, a $38 increase to the vehicle registration fee, a $100 vehicle registration fee on zero emission vehicles, a 20 cent increase to the diesel excise tax, $300 million from existing cap and trade funds, and returning $500 million in vehicle weight fees phased in over five years. In addition to raising revenue, the proposal includes a series of reforms to improve efficiency, transparency, and accountability, such as restoring independence to the California Transportation Commission, creating the Office of the Transportation Inspection General with audit and investigation authority over the state's transportation spending, and establishing local reporting IuuuuuuuuuuuuuuuuuuuIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIMIIu, „r,,, uaxrnnai�i�i�i�i�iwmmmmmmmmmmmmnuuu��xxxrrrrrrrrerrerr,�nuuuuuuuuuuuuuuuuuuwuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuauiiuiiuiiuiiuiiuiiummnwuuuuuuuuuuuuuuuuiiiiiiiiiiiiiiiiiii �i�i�i�i�i�i�i�i�i�u0000000000000000000wuumlmlmlmlmlmlmumluuuuuuuuuuuuuuuuuuaNxxrcMwIwIwIwIwIwuumlmlmlmlmlmlmmmuuuuuuuuuuuuuuwu 300 Seminary Avenue •Ukiah• CA • 95482-5400 Phone: (707)463-6200 • Fax: (707)463-6204 • www.cityofukiah.com requirements on local transportation spending. To streamline roadwork, the bill permanently extends and expands on the limited exemptions to California's Environmental Quality Act (CEQA) for repair, maintenance, and minor alteration projects on existing roadways to cities and counties with populations greater than 100,000 and state roadways. The proposal also creates an advanced mitigation program which authorizes the Natural Resources Agency to establish state and regional transportation mitigation plans and mitigation banks to allow transportation projects to fulfill their environmental requirements in advance. Overall, this proposal provides a comprehensive transportation reform and funding package that picks up where we left off at the end of the special session, while giving this legislature an opportunity for early action. While the legislature has had success in recent years in balancing the state budget, we can no longer afford to ignore our most basic repair and maintenance needs if we wish to avoid systematic failure of the state's entire transportation infrastructure. There may be no better way to put Californians back to work and stimulate our economy than making the roads we and our children rely on everyday safe again. For these reasons, the City of Ukiah Supports AB 1 (Frazier). Sincerely, Jim O. Brown Mayor City of Ukiah cc: Senator Mike McGuire Assembly Member Jim Woods Assembly Member Jim Frazier Kristine Guerrero, League of California Cities Iluuaxrnnaolmlmlmlmlmlllllllllllllllllllllllllllllllllllllllmluuliuxxxmrmrrr,rriaiaiaiaiaiaiaiaiaiaiallllll111111111111 i i i i i i i i i i i i i i i i i i nlllll 11 11 11 11 11 11 llllllffllllllllllllllllllllllllllllllllll UlU11U11U11U11U11U11U11UDIlIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIUNNNiIttpOPIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIl UlU11U11U11U11U11U11U11UD111111111111111111111111111111111111111 II II II II III i i i i i i i i i i i i i i i i i UNNNiNMII I I I I I I I I 1111111111111111111111111I1U1NINININININ111111011111111111111111111111111111111WIWIWIWIWIWIWIWIWIWl1(I�IIIIII.lIlU1NININININININIRIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIA 300 Seminary Avenue •Ukiah• CA • 95482-5400 Phone: (707)463-6200 • Fax: (707)463-6204 • www.cityofukiah.com '' ITEM NO.: 7e MEETING DATE: January 18, 2017. City of'Ukiah AGENDA SUMMARY REPORT SUBJECT: AUTHORIZE CITY MANAGER TO EXECUTE AN ENGINEERING SERVICES AGREEMENT WITH MEAD & HUNT, INC. TO COMPLETE AN AIRPORT PAVEMENT MANAGEMENT PROGRAM (APMP) STUDY WITH PAVEMENT CLASSIFICATION NUMBER (PCN CALCULATION) IN THE AMOUNT OF $48,418 Summary: The FAA has awarded a grant for an Airport Pavement Management Program (APMP) study with Pavement Classification Number (PCN calculation) and Mead & Hunt, Inc. has submitted an agreement to provide the engineering services. Background: The original runway paving was completed in 1942 where only minor maintenance was performed until 1984 when the runway and taxiways were repaved. A slurry seal project was completed in 1997 on the runway and taxiways. The current pavement has been in place for thirty-two (32) years. The FAA (Federal Aviation Administration) has provided very little money to perform pavement maintenance in the past. The current goal of the FAA is to provide continued maintenance and a plan for airports to follow to insure a longer life to runways and taxiways. Under both State law and FAA procurement requirements, engineering services must be procured in a two-step process. In step one the best qualified firm is selected based on previously established criteria. In step two, the cost of services is negotiated with the top rated firm. If a satisfactory price cannot be negotiated with that firm, the City can initiate negotiations with the second place firm. In 2013, Mead & Hunt was selected as the top-ranked consultant. This selection allows Mead & Hunt to provide engineering services that requires only an independent fee estimate for future projects. Discussion: Staff is requesting that the City Manager be authorized to sign the Engineering Services Agreement with Mead & Hunt, Inc. (Attachment #1.) This project will give an updated assessment of pavement conditions and will allow development of a better maintenance plan to prolong the useful life of airport pavements. PCN values will bring an airport into compliance with FAA standards. Geotechnical data will also be useful in development of costs for future pavement rehabilitations. There is no current data on the runway or taxiways pavements. Continued on Page 2 RECOMMENDED ACTION(S): Authorize City Manager to execute an Engineering Services Agreement with Mead & Hunt, Inc. to complete an Airport Pavement Management Program (APMP) study with Pavement Classification Number(PCN calculation) in°the amount of$48, 418. ALTERNATIVES: Do not accept offer and provide direction to staff. Citizens advised: None Requested by: Greg Owen, Airport Manager Contacts/Prepared by: Greg Owen, Airport Manager and Mary Horger, Procurement Manager. Coordinated with: Sage Sangiacomo, City Manager Presenters: Greg Owen, Airport Manager and Mary Horger, Procurement Manager. Attachment: 1. Design Engineering Scope of Services _ COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other RECORDS APPROVED: U Agreement: ❑ Resolution: ❑ Ordinance: Approved: R Sa angi?mo, City Manager Page 2 of 2 As part of the of the grant process, a fee estimate is required from an independent consulting firm. Staff contacted a firm called Independent Fee Estimates. Staff then requested Independent Fee Estimates to perform the required review of this project. Independent Fee Estimate r r rrrrirr rrrrr ri irr rr ig:r N+urrrrarraaa irr 2 fm ,/Ifi7 Mead & Hunt Jr.l/E),r2J ND J/ JrrJ 1,),IIG 111 77/IDQry rly/%/ rP' Ir r lYl '� � �, �� �� rr O.I��r � rir l�J J��r 1 r T �rril�'1 PV �/� l�r/ir /,rfri rr�,rr�rrr/ As you can see from the table above Independent Fee Estimate shows that the proposal from Mead & Hunt was competitive and a lower cost. FISCAL IMPACT: Budgeted New Appropriation Budget Previous Contract Amount in Source of Funds Account Number Amendment or Purchase Order 16-17 FY (Title&No.) Required No. $50,000 FAA 778.00.000.52100.15041 Yes ❑ No ® N/A Project Budget 778.00.000.52100.15041 $50,000 Expense 778.00.000.52100.15041 $ 3,000 Local match 778.00.000.43299.15041 $45,000 FAA revenue 778.00.000.43190.15041 $ 2,000 State match ATTACHMENT#1 UKIAH MUNICIPAL AIRPORT City of Ukiah Runway 15-33 Pavement Rehabilitation and Taxiway Realignment Design Engineering Scope of Services September 23, 2016 PROJECT DESCRIPTION The City of Ukiah(CITY)has requested a scope of services from Mead&Hunt, Inc. (CONSULTANT)to provide engineering and design services to reduce the width of the existing runway, which is 4,415 feet long by 150 feet wide, to 75 feet wide, at the Ukiah Municipal Airport. The remaining pavement will be rehabilitated by a combination of several different pavement repair methods as determined by the geotechnical and field testing investigations. It is anticipated that the rehabilitation will involve crack repair work, application of a slurry seal, installation of new MIRLs, and the application of new markings. In addition, Taxiways B and D existing connector taxiways do not meet current Federal Aviation Administration (FAA) standards. This project will include review of the required design standards to address the proposed alignment changes, and the design of the new connector taxiway, Taxiways A2 and A4, meeting current FAA design standards. Sufficient design will be performed to accommodate these changes as they relate to their intersection with the proposed runway width reduction. Additional design will be required at a later date to address changes to other taxiways within the taxiway system on the Airport. Also included in this grant is a Non-Federal Reimbursable Agreement between the Department of Transportation, the FAA, and the City of Ukiah for engineering services to "Replace VASI with PAPI and Relocate REILs." That agreement and its scope of work and fees, is addressed under a separate contract document between the FAA and the City of Ukiah. This project will be funded by the FAA's Airport Improvement Program (AIP) grant number 3-06-0268-013- 2016. This Scope of Services represents the work to be provided CONSULTANT to the CITY for the preparation of the design and the bidding documents for the Runway 15-33 Pavement Reduction and Rehabilitation and Demolition of Taxiways B and D, and the construction of new connector Taxiways A2 and A4. DESIGN SERVICE PHASES PHASE I CONTRACT ADMINISTRATION AND COORDINATION This phase involves those activities required for defining the scope of project, negotiating contract and subcontracts, and general coordination and administration for the duration of the project, including (but not limited to)the following activities: 1.0 PROJECT SCOPING 1.1 Preliminary Meetings with the CITY CONSULTANT will confer with the CITY to ascertain project requirements, finances, schedules, and other pertinent matters and will meet, if needed, with the FAA and other concerned agencies Page 1 of 15 MEAD & HUNT, Inc. X:121122001160246.011CFEE1ProposallUK/Rwy Rehab&Taxiway Realign_AIP 13 Design Engineering SOW Ver 1.docx Ukiah Municipal Airport Runway 15-33 Pavement Rehabilitation and Taxiway Realignment Design Engineering Scope of Services and parties on matters affecting the project, and will arrive at a mutual understanding of such matters with the CITY. The CITY shall provide the CONSULTANT with any environmental documents available. The CONSULTANT will determine the need for topographical surveying and pavement/geotechnical testing. It is anticipated that there will be a maximum of two(2)meeting(s) with the CITY and/or the FAA, with one meetings occurring at the project location. 1.2 Prepare Project Scope of Work and Proposal This task includes preparing the scope of work and fee proposal and negotiating the contract scope and fee with the CITY. This also includes coordination with subconsultants for scopes and fees. 2.0 PREPARE CONTRACT AND SUB-CONTRACTS This includes preparing the CONSULTANT-CITY contract and preparing subconsultant contracts. 3.0 PROJECT COORDINATION (coordination with Design Team, CITY, FAA etc.) CONSULTANT will coordinate with the subconsultants, CITY, FAA, and other applicable agencies to complete the work elements in Phase I. Weekly progress meetings will be held with the design team and CITY along with monthly reports to the FAA. 4.0 GENERAL ADMINISTRATION Provide general administration during the design. A Project Manager will be assigned to this Project to ensure continuity through all phases of work. The Project Manager's responsibilities include the following: a. Define tasks, schedules, and costs. b. Monitor work progress and resolve problems. c. Maintain up-to-date schedules. d. Coordinate with the CITY to receive their input; address their concerns; keep them informed regarding project status; obtain their concurrence on project scope, cost, and schedule; and obtain their input and approval of concepts and final design. e. Focus the efforts of the CONSULTANT and subconsultants to expedite the design of a quality Project that meets the needs and budget of the CITY. f. Maintain quality control on work of the CONSULTANT and subconsultants. Implement and monitor a program of Quality Control (QC)and Quality Assurance (QA). g. Prepare invoices to submit to the CITY in accordance with the CITY's standard invoice requirements. 5.0 GRANT APPLICATION AND ADMINISTRATION This element of work includes the preparation of the grant application before design has been completed and revisions to the application after bids are accepted. Preparation of the application will include the following: a. Federal forms 424 and 5100, current forms. b. Create program narrative, discussing the purpose and need of the work and the method of accomplishment c. Project Funding Summary d. Prepare Preliminary Estimate Page 2 of 15 MEAD&HUNT, Inc. X:121122001160246.011CFEEIProposall UK/Rwy Rehab&Taxiway Realign_AIP 13 Design Engineering SOW Ver 1.docx Ukiah Municipal Airport Runway 15-33 Pavement Rehabilitation and Taxiway Realignment Design Engineering Scope of Services e. Include current Exhibit A Property Map f. Prepare an exhibit of proposed project area to be submitted with application g. Prepare the Sponsor's Certifications (all that pertain to this project; usually 4 certifications) h. Attach the current Grant Assurances i. Include Title VI Assurances The CONSULTANT will prepare an electronic"application package" in pdf. format and submit to the CITY for approval and signatures. CITY will then send two (2)copies of the signed application package to the FAA for further processing. PHASE I DELIVERABLES 1) Final Scope of Services—Two (2)original 2) Executed Contract—Three(3)originals 3) Grant Application— Four(4) copies PHASE II SURVEY, GEOTECHNICAL INVESTIGATION, AND DESIGN CONCEPT REPORT 6.0 TOPOGRAPHICAL SURVEYING 6.1. Coordination to Collect Existing Data and Locate Existing Facilities and Utilities CONSULTANT will coordinate the collection of existing data and locate known utilities. This task includes collection and review of as-built plans and available existing survey information in order to gather information on existing topography, facilities, and utilities. This also includes coordination for field utility locates with CITY and FAA. The CONSULTANT will coordinate with field survey crews to establish survey limits, coordinate access, establish survey schedule, and provide available survey control information. 6.2. Survey Control (CONSULTANT and Subconsultant) Survey control will be established and used for design surveys. The CONSULTANT will provide a drawing showing the location of the existing or established control for the project. The CONSULTANT will coordinate necessary bench loop and traverse procedures to verify accuracy of vertical and horizontal control points. If applicable, the CONSULTANT will establish runway end coordinates and runway centerline alignments, and tie these into the project survey control. 6.3. Convert Survey Data for Design Software This work includes analyzing the topographical surveying data and preparing the data for use with computer modeling. Included are establishment of design coordinates and alignments to be used, inputting raw survey data into the computer to generate a design surface, review computer generated surface, and generate contours, and process pavement profiles and cross sections. 7.0 GEOTECHNICAL INVESTIGATION 7.1 Coordination for Geotechnical Work This task includes data collection, review of as-built plans, and compiling available existing geotechnical information in order to gather information on existing soil conditions and past Page 3 of 15 MEAD&HUNT, Inc. X:121122001160246.011CFEEIProposall UK/Rwy Rehab&Taxiway Realign_AIP 13 Design Engineering SOW Ver 1.docx Ukiah Municipal Airport Runway 15-33 Pavement Rehabilitation and Taxiway Realignment Design Engineering Scope of Services geotechnical or pavement test results. Coordination will be done with the geotechnical sub- CONSULTANT to schedule work and establish any work constraint parameters. 7.2 Establish Project Testing Requirements The CONSULTANT will determine the type and frequency of geotechnical testing required for the project. The testing shall consider such items as pavement type, design methodology, type of wheel loading, and weight of design aircraft (e.g. greater than or less than 60,000 lbs.). The CONSULTANT will use this information to perform the following tasks: a. Determine soil boring locations and frequency of testing. b. Develop a project sketch showing location and coordinates of borings. c. Determine soil sampling locations and types of soils testing required. 7.3 Site Visit Perform visual assessment of the existing pavement and document visible distresses. Calculate quantity of and severity of cracks and their locations. 7.4 Analyze Data After receiving the testing report from the geotechnical firm, the CONSULTANT will analyze the data and existing geotechnical data from previous projects, to determine appropriate pavement designs to be incorporated into the plans. 7.5 Prepare Proposed Pavement Design Alternatives The CONSULTANT will use the information obtained in the geotechnical investigation to determine the pavement sections required to support the design vehicle or aircraft using FAA Advisory Circular 150/5320-6E, Airport Pavement Design and Evaluation. Particular consideration will be given to reusing existing material when practical and minimizing construction material off haul as part of the design. The following efforts will be completed under this task: a. Verify the pavement section based on accepted FAA pavement design procedures. The applicable design program to be used will be the most current version of FAARFIELD. Develop pavement design alternatives and make recommendations as to the most economical pavement section and/or rehabilitation alternative. Perform pavement design calculation with a total of up to three (3) pavement design alternatives, one (1)full reconstruction alternatives and two(1)overlay alternatives,traditional mill and overlay and cold in place recycling options. b. Evaluate pavement design alternatives using the guidelines and procedures provided in FAA Advisory Circular 150/5335-5C, Standardized Method of Reporting Pavement Strength — PCN. c. Calculate sub-excavation, undercutting, and other techniques for subgrade stabilization. d. Review proposed pavement analysis with FAA Engineer during the review meeting included at the completion of this element. e. Prepare pavement design narrative to describe the design procedure, historic design, and justification for the COUNTY and FAA. After receiving the testing report from the geotechnical firm, the CONSULTANT will analyze the data and existing geotechnical data from previous projects, to determine appropriate pavement designs to be incorporated into the plans. Page 4 of 15 MEAD&HUNT, Inc. X:121122001160246.011CFEEIProposall UK/Rwy Rehab&Taxiway Realign_AIP 13 Design Engineering SOW Ver 1.docx Ukiah Municipal Airport Runway 15-33 Pavement Rehabilitation and Taxiway Realignment Design Engineering Scope of Services 8.0 PREPARE PRELIMINARY OPINION OF PROBABLE CONSTRUCTION COST(OPCC) 8.1 Calculate Estimated Preliminary Quantities The CONSULTANT will calculate necessary quantities for the various work items. Quantities will be consistent with the Specifications and acceptable quantity calculation practices. Electrical and drainage improvements will not be evaluated as part of this phase.The CONSULTANT will include contingency line items in the OPCC for such items. 8.2 Prepare Preliminary OPCC The CONSULTANT will provide a preliminary OPCC based on record cost data and similar work. The OPCC shall include all costs for design, construction, construction administration, and CITY administration, for grant application purposes. The OPCC shall be included in the Preliminary Project Design Concept Report. 9.0 PREPARE PRELIMINARY PROJECT DESIGN CONCEPT REPORT The objective of this phase is to investigate, evaluate and provide a recommendation to the CITY of the preferred pavement rehabilitation, based on the best engineering practices,for the Project. The purpose of the report is to document the design approach and provide justification for the preferred alternative to the FAA for their consideration and to obtain their concurrence with the design method, as well as gain funding eligibility. To document the results of this phase a Preliminary Project Design Concept Report will be prepared. The report will include the summary of the following: a. Project description and exhibits. b. Evaluation of existing pavement condition. c. Evaluation of applicable pavement geometric design. d. FAA Advisory Circular 150/5300-13A evaluation of existing pavement characteristics. e. Evaluation of topography and surface gradients per FAA standards. f. Pavement Rehabilitation Alternative Analysis and recommendation. g. Geotechnical analysis and subgrade recommendations. h. Preliminary OPCC. 10.0 PHASE II PROJECT MEETINGS The CONSULTANT will arrange and lead a meeting to review Phase II work progress, as described in the subtasks below. The CONSULTANT will produce drawings and handouts, as needed, to conduct each meeting and will prepare minutes to document the discussions. 10.1 Present Design Concept Alternatives and Recommendations to CITY The CONSULTANT will prepare for and conduct a meeting to present the findings of the preliminary engineering phase and any alternatives and recommendations for the project. 10.2 Coordination Meeting (with FAA, Caltrans, local agencies, subconsultants, etc.)and Site Investigation Visit The CONSULTANT will conduct one coordination meeting in conjunction with one site visit to the Airport (or other named site) if needed. Page 5 of 15 MEAD&HUNT, Inc. X:121122001160246.011CFEEIProposall UK/Rwy Rehab&Taxiway Realign_AIP 13 Design Engineering SOW Ver 1.docx Ukiah Municipal Airport Runway 15-33 Pavement Rehabilitation and Taxiway Realignment Design Engineering Scope of Services PHASE II DELIVERABLES At the completion of Phase II, the CONSULTANT will deliver the following information to the CITY: 1) Draft Preliminary Project Design Concept Report—Electronic submittal. 2) Final Preliminary Project Design Concept Report—Three (3) bound hard copies. 3) Geotechnical Report— Provided as part of the report. PHASE III 60% DESIGN PLANS 11.0 PREPARE PLAN SHEETS FOR 60% SUBMITTAL 11.1 Prepare a project layout sheet that will depict the proposed improvements. 11.2 Prepare the Construction Safety and Phasing Plan sheets. 11.3 Prepare a typical section sheet with preliminary design sections for review. 11.4 Develop and review impact of potential pavement design section alternatives. 11.5 Project Plans—60% Plan sheets will be prepared depicting the proposed improvements as indicated under Project Description. The following is a general list of drawings that will be used as a guideline. Actual number and title of drawings may be modified during the design process. General: G-001 Cover Sheet, Sheet Index and Symbols G-002 Legend and Abbreviations G-003 General Notes G-021 Project Layout Plan G-041 Survey Control Plan G-081 Construction Safety and Phasing Plan Geotechnical: B-051 Plan and Log of Soil Borings Civil: General C-021 Erosion Control Plans C-031 Erosion Control Details C-051 Demolition Plans C-061 Demolition Details C-081 Geometrics C-101 Grading and Drainage Plans C-201 Plan and Profiles C-301 Typical Sections C-311 Paving Details Marking C-651 Marking Plans C-671 Marking Details X-Sections C-901 Cross Sections Page 6 of 15 MEAD&HUNT, Inc. X:121122001160246.011CFEEIProposall UK/Rwy Rehab&Taxiway Realign_AIP 13 Design Engineering SOW Ver 1.docx Ukiah Municipal Airport Runway 15-33 Pavement Rehabilitation and Taxiway Realignment Design Engineering Scope of Services 12.0 PREPARE FAA PAVEMENT DESIGN REPORT AND FAA FORM 5100. This task will consist of using information obtained in the geotechnical investigation to calculate the required pavement sections required to support the design vehicle or aircraft using FAA Advisory Circular 150/5320-6E, Airport Pavement Design and Evaluation. The following efforts will be completed under this task: a. Determine critical design aircraft or vehicle based on current and forecasted aircraft fleet mix and vehicular use. b. Develop the pavement section based on accepted FAA pavement design programs. The applicable design program to be used is FAARFIELD. Develop pavement design alternatives and make recommendations as to the most economical pavement section and/or rehabilitation alternative. c. Evaluate interim and ultimate pavement strength requirements. d. Evaluate effects of pavement profile on adjacent operational pavement areas and future apron/taxiway pavement rehabilitation. e. Evaluate subgrade stabilization technics-over excavation, undercutting, cement/lime treatment and other techniques for subgrade stabilization. f. Review proposed pavement analysis with FAA Engineer. g. Prepare pavement design narrative to describe the design procedure, historic design, and justification for the FAA and CITY. h. Prepare FAA Pavement Design Form 5100 for each separate pavement section for inclusion in the final Engineer's Design Report. 13.0 PREPARE PRELIMINARY SURFACE DRAINAGE ANALYSIS Preliminary surface drainage design will be completed in accordance with standard engineering practices, local requirements, and in accordance with the FAA Advisory Circular 150/5320-5C, Surface Drainage Design. The CONSULTANT will also examine the Storm Water Pollution Prevention Plan (SWPPP) provided by CITY to determine whether it's up to date or whether it needs to be updated to include the proposed development. The CONSULTANT will also determine which drainage permits will be needed by the proposed development. 14.0 PREPARE 60% COST ESTIMATE a. Calculate Estimated 60% Quantities. The CONSULTANT will calculate necessary quantities for the various work items. Quantities will be consistent with the specifications and acceptable quantity calculation practices. b. Prepare 60% Cost Estimate. The CONSULTANT will provide a preliminary cost estimate based on record cost data and similar work. Cost estimate shall be included in the Design Letter Report. 15.0 PREPARE 60% DESIGN LETTER REPORT To document the results of a 60% design, a letter report will be prepared. The report will include the summary of the project scope, geometrics, pavement design, drainage design, pavement marking, environmental issues, construction phasing plans, and a preliminary project construction cost. The report will also contain details on alternative design concepts that were investigated (if any)as part of the preliminary design effort and recommendations on which alternatives to pursue. This report will discuss funding, budget, strategies for bidding the project and potential use of bid alternates. The information will be presented in letter report format for review by the CITY. Page 7 of 15 MEAD&HUNT, Inc. X:121122001160246.011CFEEIProposall UK/Rwy Rehab&Taxiway Realign_AIP 13 Design Engineering SOW Ver 1.docx Ukiah Municipal Airport Runway 15-33 Pavement Rehabilitation and Taxiway Realignment Design Engineering Scope of Services 16.0 PREPARE FAA FORM 7460(if required) CONSULTANT will complete a notice of proposed construction or alteration as per FAA guidelines and will send the form to the CITY to be submitted to the FAA. 17.0 REVIEW ENVIRONMENTAL DOCUMENTATION. CONSULTANT will review environmental documentation provided by the CITY and meet with the CITY to discuss the documents and the impact of this data on the proposed Airport improvements. 18.0 PHASE III PROJECT MEETINGS The CONSULTANT will arrange and lead meetings to address Phase III work progress, as described in the subtasks below. The CONSULTANT will produce drawings and handouts, as needed, to conduct each meeting and will prepare minutes to document the discussions. 18.1 Present 60% Design Alternatives and Recommendations to CITY The CONSULTANT will prepare for and conduct a meeting at the Airport to present and discuss the findings of the 60%engineering phase and any alternatives and recommendations for the project. 18.2 Coordination Meeting (with FAA, Caltrans, local agencies, subconsultants, etc.)and Site Investigation Visit The CONSULTANT will conduct one coordination meeting in conjunction with one site visit to the Airport (or other named site) if needed. PHASE III DELIVERABLES At the completion of Phase III, the CONSULTANT will deliver the following information to the CITY: 1) 60% Design Report—Two (2)copies 2) Plans in support of 60% design—Two (2)copies 3) FAA Form 7460—Two (2)copies 4) FAA Pavement Report and Form 5100—Two (2) Copies PHASE IV FINAL DESIGN (90% and Final) 19.0 PREPARE SPECIFICATIONS The CONSULTANT will assemble the specifications and bid documents for CITY to use in obtaining competitive bids for the work. All documents shall meet current FAA Standards for AIP funded projects. 19.1 Prepare Bidding and Contract Documents The CONSULTANT will prepare bidding and contract documents including, but not limited to, Invitation for Bids (Notice to Bidders), Instruction to Bidders, Proposal (Bid Form), List of Subcontractors, FAA Required Certifications, Equal Employment Opportunity Clauses, DBE Requirements, Suspension and Debarments Requirements, Sample Construction Contract/Agreement, Bid Bond, Performance Bond, and Payment Bond. All documents shall be based on the current FAA standards and provisions. Page 8 of 15 MEAD&HUNT, Inc. X:121122001160246.011CFEEIProposall UK/Rwy Rehab&Taxiway Realign_AIP 13 Design Engineering SOW Ver 1.docx Ukiah Municipal Airport Runway 15-33 Pavement Rehabilitation and Taxiway Realignment Design Engineering Scope of Services 19.1.1 Required Federal Provisions Federal laws and regulations require that specific contract provisions be included in federally funded contracts, as established within the grant assurances. Consultant will include the Required Federal Provisions in the bid documents. These requirements cover items such as: • Affirmative Action Plan • Buy American Preferences • Civil Rights • Disadvantaged Business Enterprises • Federal Fair Labor Standards Act(Minimum Wage) • Lobbying and Influencing Federal Employees • Occupational Safety and Health Act • Davis Bacon Requirements • Equal Employment Opportunity • Non-segregated Facilities 19.1.2 FAA General Provisions (Advisory Circular 150-5370-10G) FAA requires these provisions be included and complied with for all projects funded with federal grant monies through the Airport Improvement Program (AIP), as established within the grant assurances. The CONSULTANT will include the FAA General Provisions and provide any project specific information. These provisions cannot be modified other than where noted in the document. 19.1.3 Prepare Special Provisions for Airport Construction The CONSULTANT will prepare Special Provisions to address, or expand on, conditions specific to construction on airports that require additional clarification. They will include, but are not limited to information regarding the following items (as applicable): • General Safety Requirements, Airfield Safety and Traffic Control • Record Drawings • Time Limitations • Liquidated Damages • Barricades and Runway Closure Markers • Radio Communication • Access and Security • Work Hour Limitations • SWPPP Requirements and guidance for Contractor 19.1.4 Prepare Technical Specifications The CONSULTANT will prepare Technical Specifications using FAA Standard Specifications and FAA format. For work not covered by FAA Standards, CITY or Caltrans Standard Specifications will be used. 20.0 PREPARE FINAL SURFACE DRAINAGE ANALYSIS Using the findings from the preliminary drainage analysis completed in Phase II, a final surface drainage and storm sewer impact design will be completed in accordance with standard engineering practices, local requirements, and the FAA Advisory Circular 150/5320-5C, Surface Drainage Design. Page 9 of 15 MEAD&HUNT, Inc. X:121122001160246.011CFEEIProposall UK/Rwy Rehab&Taxiway Realign_AIP 13 Design Engineering SOW Ver 1.docx Ukiah Municipal Airport Runway 15-33 Pavement Rehabilitation and Taxiway Realignment Design Engineering Scope of Services 21.0 PREPARE LIGHTING LAYOUT AND CIRCUIT CALCULATIONS The CONSULTANT will establish the lighting layouts and equipment necessary to meet FAA criteria and standards and to meet the National Electrical Code. Included for this work item are the following tasks: a. Layout light locations. b. Visit site to inventory existing equipment. c. Determine functional characteristics of proposed system (e.g. voltage/current, facility control, etc.). d. Design new home-run circuiting in coordination with the location of the vault. e. Determine sign legends and sign sizes, if not being reused. f. Calculate voltage drop and estimate wire size to meet the National Electrical Code. g. Layout conduit locations and sizes. h. Calculate fault current. i. Calculate regulator, transformer, and control equipment sizes. j. Prepare narrative discussion (layout, equipment selection, sizes, electrical calculations). 22.0 UPDATE AIRPORT SIGNING AND MARKING PLAN - NIC 23.0 EROSION CONTROL PLAN The CONSULTANT will develop an Erosion Control Plan for the project that is in general conformance with BAT(Best Available Technology) management practices. The plan will detail types of erosion control measures recommended for the site in addition to other information needed for the NPDES permitting application. The Contractor shall prepare the SWPPP. This information shall include, but not limited to: a. Project Location b. Size of Disturbance of Project c. Amount of Impervious Surface d. Hydrologic Classification of Site e. Receiving Waters f. Site Drainage Overview 24.0 PREPARE SPONSOR CERTIFICATIONS, JUSTIFICATIONS FOR MODIFICATIONS TO FAA STANDARDS, AND MODIFICATION OF STANDARDS (if required) 24.1 Sponsor Certifications The CONSULTANT will complete the required Sponsor Certifications verifying the plans and specifications were developed in accordance with Federal guidelines, and the Equipment/Construction certification. 24.2 Justifications for Modification of Standards If any additions or modifications are made to FAA Standards (General Provisions and/or Technical Specifications)justifications for the change must be provided to the FAA. CONSULTANT will prepare justifications as needed; these will be included in the Engineer's Design Report. Page 10 of 15 MEAD&HUNT, Inc. X:121122001160246.011CFEEIProposall UK/Rwy Rehab&Taxiway Realign_AIP 13 Design Engineering SOW Ver 1.docx Ukiah Municipal Airport Runway 15-33 Pavement Rehabilitation and Taxiway Realignment Design Engineering Scope of Services 24.3 Modification of Standards If necessary, the CONSULTANT will prepare a Request for Modification to Standards, if found to be necessary for the project. 25.0 PREPARE 90% SUBMITTAL Based on CITY's written review comments on the preliminary submittal, prepare 90% engineering design documents of all improvements. This work shall include: a. Perform internal QA/QC for all documents included in the 90% submittal. b. Prepare and submit 90% plans. c. Prepare and submit 90%specifications and bid documents. d. Prepare and submit 90% cost estimate. e. Conduct 90% review meeting with the CITY to go over submitted data and discuss schedule for final submittals. 26.0 PREPARE AND SUBMIT FINAL CONTRACT DOCUMENTS A final set of contract documents will be prepared that will incorporate revisions, modifications, and corrections determined during the FAA and CITY's review of the ninety percent(90%)submittal. 27.0 PREPARE AND SUBMIT FINAL COST ESTIMATE a. Calculate Estimated Final Quantities. Prepare Final Cost Estimate. b. Using the final quantities calculated following the completion of the plans and specifications, the CONSULTANT will prepare the final construction cost estimate. The estimate will be based on information obtained from previous projects, contractors, material suppliers, and other databases available. 28.0 PREPARE AND SUBMIT ENGINEER'S DESIGN REPORT Prepare the Engineer's Design Report in conformance with FAA requirements. The report will include a summary and explanation of the project design including (as applicable)geometrics, pavement and electrical design, drainage design, pavement marking, environmental issues, phasing plans, and a project schedule. The report will also contain any alternative design concepts that were investigated and evaluated. A construction operation plan will be included, as well as a final Engineer's cost estimate. This report will also include details for bidding the project and recommended bid alternates. The report shall include, but not be limited to, the following: a. Project Scope b. Design Standards c. Topographic Survey Summary d. Geotechnical Investigation Summary(report included as an Appendix) e. Design Geometrics (reference Federal Advisory Circular 150/5300-13A) f. Pavement Design Analysis (reference Federal Advisory Circular 150/5320-6E) g. Drainage Considerations h. Pavement Marking Considerations i. Airport Operational Safety(reference Federal Advisory Circular 150/5370-2F) j. Construction Estimate k. Project Schedule and Construction Phasing Page 11 of 15 MEAD&HUNT, Inc. X:121122001160246.011CFEEIProposall UK/Rwy Rehab&Taxiway Realign_AIP 13 Design Engineering SOW Ver 1.docx Ukiah Municipal Airport Runway 15-33 Pavement Rehabilitation and Taxiway Realignment Design Engineering Scope of Services I. Summary of Contract Documents m. Construction Inspection and Testing n. Deviations From FAA Standards o. Sponsor Certification for Project Plans and Specifications p. Sponsor Certification for Equipment/Construction Contract 29.0 PREPARE CONSTRUCTION SAFETY AND PHASING PLAN CONSULTANT will prepare a Construction Safety and Phasing Plan (CSPP) in conformance with FAA Standards and AC 150/5370-2F, Operations on Airports During Construction. The CSPP will be uploaded to the FAA online portal for review and approval. The final CSPP will be included in the Bid Document package and will include the following information: a. Overview& Purpose b. Construction Safety Responsibility of Each Party c. Construction Phasing, including (but not limited to): • Phasing and time limitations • Areas and operations affected by construction • Wildlife management • Hazardous materials management • Inspection requirements • Marking and signs for access routes • Protection of runway and taxiway critical areas • Safety plan compliance document d. Construction Safety and Phasing Plan Sheet(s) 30.0 PHASE IV PROJECT MEETINGS The CONSULTANT will arrange and lead the meetings as described below. The CONSULTANT will produce drawings and handouts, as needed, to conduct each meeting and shall issue minutes to document the discussion. The following meetings shall be included in Phase IV: 30.1 Conduct 90% Submittal review meeting (1) The CONSULTANT will prepare for and conduct a meeting at the Airport to present the results of the 90%engineering phase and any alternatives and recommendations for the project. 30.2 Conduct Final Submittal review meeting (1) The CONSULTANT will prepare for and conduct a meeting at the Airport to present the findings of the Final engineering phase and any alternatives and recommendations for the project. 30.3 Coordination meetings with CITY and FAA(1) The CONSULTANT will conduct one coordination meeting in conjunction with one site visits to the Airport(or other named site) if needed. Page 12 of 15 MEAD&HUNT, Inc. X:121122001160246.011CFEEIProposall UK/Rwy Rehab&Taxiway Realign_AIP 13 Design Engineering SOW Ver 1.docx Ukiah Municipal Airport Runway 15-33 Pavement Rehabilitation and Taxiway Realignment Design Engineering Scope of Services PHASE IV DELIVERABLES During the Phase IV design effort, the CONSULTANT will deliver all of the following information to the CITY: 1) 90% Contract Documents— Four(4)copies each 2) 90% Cost Estimates— Four(4) copies each 3) Final Contract Documents — Four(4) hard copies each; One(1) camera-ready set of full and half size plans, one (1)camera-ready set of original Contract Documents, and electronic files of all documents. 4) Final Engineer's Design Report— Four(4) bound copies 5) Construction Safety and Phasing Plan—to be included in final bid documents. PHASE V BID ADMINISTRATION 31.0 PREPARE ADVERTISEMENT FOR BIDS Required advertisement dates and bidding dates will be established. CONSULTANT will prepare the Advertisement in conformance with FAA and local standards and submit a copy of the advertisement to the CITY. The CITY shall arrange for the legal advertising in conformance with local standards and shall pay for the associated cost of advertising. 32.0 BID DOCUMENTS DISTRIBUTION CONSULTANT will prepare and upload Contract Documents to Quest Construction Data Network (QuestCDN.com). Contractors interested in bidding on the project can register and pay a fee (approximately$20)to download the Contract Documents. Bidders will be responsible for submitting their bids to the CITY similar to previous projects. 33.0 RESPOND TO BIDDERS QUESTIONS (RFI's) During the bidding process, the CONSULTANT will be available to clarify bidding issues with contractors and suppliers, and for consultation with the various entities associated with the project. This item also includes contacting bidders to generate interest in the project. 34.0 PREPARE AND DISTRIBUTE ADDENDA CONSULTANT will prepare and issue bid addenda as appropriate to interpret, clarify, or change the bidding documents as required by the CITY or the FAA. Addenda will be made available to the plan holders electronically via QuestCDN.com. Any addenda that are generated as a sole result of the CITY's error or omission, or FAA request, will be considered as extra services, and the CONSULTANT will be reimbursed for this effort as an amendment to this contract. 35.0 PRE-BID CONFERENCE CONSULTANT will arrange for and conduct Pre-Bid Conference. The Project Manager and Project Engineer will attend and conduct the Pre-Bid Conference with potential contractors and the CITY to review the project and answer questions. The conference will be conducted at the Airport and will include a site inspection. Meeting minutes will be prepared and distributed. 36.0 BID OPENING - NIC Page 13 of 15 MEAD&HUNT, Inc. X:121122001160246.011CFEEIProposall UK/Rwy Rehab&Taxiway Realign_AIP 13 Design Engineering SOW Ver 1.docx Ukiah Municipal Airport Runway 15-33 Pavement Rehabilitation and Taxiway Realignment Design Engineering Scope of Services 37.0 BID REVIEW AND BID ABSTRACT CONSULTANT will advise CITY as to the acceptability of any subcontractors, suppliers, and other persons and organizations proposed by the bidders and as to the acceptability of substitute materials and equipment proposed by bidders. The CONSULTANT will prepare a spreadsheet that includes all bid items for the purpose of evaluating the lowest bidder. The CONSULTANT will input the as-bid unit prices into the spreadsheet and verify mathematical computations of the bids. The CONSULTANT will then provide recommendations to the CITY as to the name of the Apparent Low Bidder. 38.0 PREPARE RECOMMENDATION FOR AWARD The CONSULTANT will prepare a Recommendation of Award for the CITY to accept or reject the bids as submitted. If rejection is recommended, the CONSULTANT will provide an explanation for their recommendation and possible alternative actions that the CITY can pursue to complete the project. Once the contract award is made, the CONSULTANT will distribute the bid tabulations at request of the CITY. PHASE V DELIVERABLES 1) Bid Documents—as required for bidding. 2) Bid Abstract—Two (2)copies and electronic files. 3) Recommendation of Award—Two (2)copies and electronic files. CITY'S RESPONSIBILITIES 1) The CITY shall provide all criteria and full information as to the CITY's requirements for the Project including: design objectives and constraints; space, capacity, and performance requirements, flexibility, and expandability, and any budgetary limitations; furnish copies of all design and construction standards that CITY will require to be included in the drawings and specifications; and furnish copies of the CITY's standard forms, conditions, and related documents for CONSULTANT to include in the bidding documents, where applicable. 2) Provide access to and make all provisions for the CONSULTANT to enter upon public and private lands as required for the CONSULTANT to perform such work as surveys and inspections in the development of the Project. 3) Furnish or otherwise make available such Project related information and data as is reasonably required to enable CONSULTANT to complete services as described in this scope. 4) Advertise for proposals from bidders (legal advertisement), open proposals at the appointed time and place, and pay all costs incidental of thereto. 5) Designate a CITY Representative with respect to the work to be performed under this Agreement. The CITY's Representative shall have complete authority to transmit instructions, receive information, and interpret and define the CITY's policy and decisions with respect to materials, equipment, elements, and systems pertinent to the work covered by this Agreement. 6) Obtain approvals and permits from governmental agencies. ADDITIONAL SERVICES If authorized in writing by CITY, the CONSULTANT may provide additional services of the types listed below, and CITY will compensate as stated under"Compensation, Additional Services"section of this scope. Page 14 of 15 MEAD&HUNT, Inc. X:121122001160246.011CFEEIProposall UK/Rwy Rehab&Taxiway Realign_AIP 13 Design Engineering SOW Ver 1.docx Ukiah Municipal Airport Runway 15-33 Pavement Rehabilitation and Taxiway Realignment Design Engineering Scope of Services 1) Revisions to the drawings or specifications previously approved by the CITY. 2) Services in connection with changes in the scope, extent, or character of portions of the Project or its design requirements. 3) Services in connection with Contract Change Orders requested by the CITY, and services to evaluate changes or substitutions proposed by the contractor after award of the Construction Contract. 4) Services resulting from CITY's request to evaluate additional alternative solutions beyond those identified in scope of work or services required as a result of CITY providing incomplete or incorrect Project information. 5) Services during construction of the Project. 6) Any miscellaneous services not specifically described in this "Scope of Services." SCHEDULE OF COMPLETION 1) The CONSULTANT will complete all work called for under Phase II —survey, Geotechnical and Design Concept Report within fifty-five (55)working days from the date the CITY issues the Notice to Proceed with the work. 2) The CONSULTANT will complete all work called for under Phase III —60% Design within forty-five (45) working days from the date the FAA issues comments on the Design Concept Report. 3) The CONSULTANT will complete the 90% submittal detailed in Phase IV— Final Design within forty (40)working days of receipt of CITY's review comments on the 60%submittal. 4) The CONSULTANT will complete the final Engineer's Design Report and Final Contract Documents detailed in Phase IV— Final Design, for use in bidding, within twenty-five (25)working days of the receipt of CITY's and FAA's review comments on the 90% submittal COMPENSATION FOR SERVICES 1) Payment for all work outlined in Scope of Services, Phase I, II, III, IV, and V shall be a fixed fee of One Hundred Eighty-nine Thousand Nine Hundred Ninety-three Dollars ($189,993.00). This fee shall include labor, materials, expenses, and incidentals necessary to complete the work as described herein. An Engineering Services Cost Estimate is included as Attachment 1 to this Scope of Services. Payments will be made monthly based on the percentage of work complete. 2) Payment for any additional services requested by the CITY will be performed on a time-and-expense basis in conformance with the Mead & Hunt, Inc. Standard Billing Rate Schedule(2016) included as Attachment 2 to this Scope of Services. The CONSULTANT will establish the budget for additional services prior to the start of work and may not exceed the budget without written authorization from the CITY. Any additional services must be authorized in writing by the CITY. Page 15 of 15 MEAD&HUNT, Inc. X:121122001160246.011CFEEIProposall UK/Rwy Rehab&Taxiway Realign_AIP 13 Design Engineering SOW Ver 1.docx ATTACHMENT 1 Aviation Services Design Engineering Work scope AIRPORT:Ukiah Municipal Airport PROJECT NUMBER.2112200-16024601 LOCATION: Ukiah,California DATE:9/218/16 AIP PROJECT NO 3-06-0268-013-2016 REV.No:0 PROJECT DESCRIPTION:Runway 15-33 Pavement Reduction and Rehabilitation and Demolition of Taxiways BUD PHASE I-CONTRACT ADMINISTRATION AND COORDINATION ENGINEERING FEES DIRECT SUB CONSULTANTS FEES I o Project Scoping $ 5,004.00 Additional Topographic Surveying(for Design) $ 25 000 00 Prepare Contract and Sub-Contracts $ 1,144-00 Additional Geotechnical Investigation(for Design) $ 30,000-00 Project Coordination $ 2,686.00 Cultural and Biological Field Investigations $ - General Administration $ 7 440 00 Expenses $ SO Grant Application and Administration $ Z030 00 TOTAL DIRECT SUB CONSULTANTS -.$ 55,000.00 Expenses $ 604 00 TOTAL PHASE I-CONTRACT ADMINISTRATION&COORD. $ 18,908.00 PHASE II-SURVEY,GEOTECHNICAL AND DESIGN CONCEPT REPORT o Topographical Surveying $ 61900 70 Geotechnical Investigation $ ],58150 TO Preliminary Opinion of Probable Construction Cost $ 4 405 00 Preliminary Prgect Design Concept Report $ 3,107 00 Tao Phase II Project Meetings $ 2,232 00 Expenses $ 524 00 TOTAL PHASE Il-SURVEY,GEOTECHNICAL,DESIGN CONCEPT $ ;=24,02650 PHASE 10-60%DESIGN o Prepare Plan Sheets for 60%Submittal $ 35,604.00 12 o Prepare FAA Pavement Design Report and Form 5100 $ 1 339 00 o Prepare Preliminary Surface Drainage Analysis $ 1,14800 14 o Prepare 60%Cost Estimate $ 1 662 00 o Prepare 60%Design Letter Report $ 1 769 00 o Prepare FAA Form 7460(if required)) $ 874 00 o Review Environmental Documentation $ 2,851 00 Tao Phase III Project Meetings $ 3,067 00 Expenses $ 524 00 TOTAL PHASE 01-60%DESIGN $ (48,83500 PHASE IV-FINAL DESIGN(90%and Anal) o Prepare Specifications $ 6 648 00 20 o Prepare Final Surface Drainage Analysis $ 930 00 21 o Prepare Lighting Layout and Circuit Calcs $ 3,964.00 22 o Update Airport Signing and Marking Plan-NIC $ - 0 Erosion Control Plan $ 1 728 00 20 o Prepare Certification of Engineering 8 Mad to Stds. $ 1 895 00 o Prepare 90%Submittal $ 2,480 50 26 o Prepare and Submit Final Contract Documents $ 519 50 27 o Prepare and Submit Final Cost Estimate $ 1 424 00 28 o Prepare and Submit Engineers Design Report $ 2,147 50 o Prepare Construction Safety and Phasing Plan $ 1 925 00 Son Phase IV Project Meetings $ 4 005 00 Expenses $ 848 00 TOTAL PHASE IV-FINAL DESIGN(90%and Anal) $ 28,514.50 PHASE V-BID ADMINISTRATION o Prepare Advertisement for Bids $ 742 00 o Bid Documents Distribution $ 1 702 00 33 o Respond to Bidders Questions(RFIs) $ 2,841 00 34 o Prepare 8 Distribute Addenda $ 1644.00 35 o Pre-bid Conference $ 2,427 00 o Bid Opening-SIC $ - 37 o Bid Review and Bid Abstract $ 1 477 00 Sao Prepare Recommendation for Award $ 66500 Expenses $ 210 00 TOTAL PHASE V-BIDDING PHASE $ 11,708.00 TOTAL MEAD&HUNT FEES $ 131,993.00 TOTAL DIRECTSUBCONSULTANT FEES $ 55,000.00 U10 PIP 13 Des,Cost Spreadstaer_rev 1n., Pagel Ukiah Municipal Airport ATTACHMENT 1 Senior Senior Senior Project Project Electrical Engineering Technician 111 AtlmiAssistanisha nt tive Associate Engineer Engineer Engineer 111 Engineer Clerical Technician Total Cost item No. $263.00 $216.00 $177.00 $144.00 $180.00 $160.00 $111.00 $95.00 $77.00 Hours Summary PHASE I-CONTRACT ADMINISTRATION AND COORDINATION 1 Project Scoping Preliminary meetings with theCty 0 5 6 0 0 0 0 1 05 125 $ 2,27550 2 Prepare project scope of work and proposal 1 5 6 0 0 0 0 3 0 5 15 5 $ 2,728 50 Estimated Total Man-hours 1 10 12 0 0 0 0 4 1 28 Summary Costs $263 00 $2,160 00 $2124 00 $0 00 $e oO $0.00 $000 $380 00 $77 00 $ 5,004.00 2.0 Prepare Contract and Sub-Contracts Estimated Total Man-hours 1 2 2 0 0 0 0 1 0 6 $ 1,144 00 Summary Costs $263 00 $432 00 $354 00 $0 00 $000 $0.00 $000 $95 00 $0 00 $ 1,144.00 3. Project Coordination Estimated Total Man-hours 0 1O 2 0 0 0 0 1 1 14 $ 2,686 00 Summary Costs $0 00 $2,160 00 $354 00 $0 00 $0 00 $0.00 $000 $95 00 $77 00 $ 2,686.00 4.0 General Administration Estimated Total Man-hours 0 1O 10 10 6 5 0 2 0 43 $ 7,440 00 Summary Costs $0 00 $2160 00 $1,770 00 $1,44000 $1,080 00 $800 00 $000 $190 00 $0 00 $ 7,440.00 5. Grant Application and Administration Estimated Total Man-hours 0 3 0 4 0 0 4 3 1 15 $ 2,03000 Summary Costs $0 00 $648 00 $0 00 $576 00 $0 00 $0.00 $444.00 $285 00 $77 00 $ 2,030.00 Expenses Rate Subconsultant 0 0 0 0 0 0 0 0 0 0 Days $7500 $ Auto Rental 0 0 0 0 0 0 0 0 0 0 Days $75 00 $ Mileage 0 360 0 0 0 0 0 0 0 360 Miles $ 0 90 $ 324 00 Lodging 0 0 0 0 0 0 0 0 0 0 Days $150.00 $ Airline Costs 0 0 0 0 O 0 0 0 0 0 Tops $600.00 $ Meals 0 2 0 O O 0 0...... 0..... 0 2 $50.00 $ 10000 Traps 0 0 0 0 0 0 0 0 0 0 Days $250.00 $ Miscellaneous 0 0 0 0 0 0 0 0 0 $200.00 $ Reproduction 0 0 0 O ...... O .... 0 0 1 0 1 $18000 $ 18000 Other 0 0 0 0 0 0 0 0 0 0 $100.00 $ Other 0 0 0 O ..... 0 0 0 0 0 0 $5000..$ _.... Total Expenses$ 604.00 PHASE I-CONTRACT ADMINISTRATION AND COORDINATIONTOTAL $ 18,908.00 UaniP 13 Des,Cost 3Preadsneer_re+1 n., Pogez Ukiah Municipal Airport ATTACHMENT 1 SA:::::te serE";Pnreo:d EPZ.7::r Engineer HI Electrical Senior Engineerinen g Technician As III Administrative Clerical Total Cost item No $263.00 $216.00 $177.00 $144.00 $180.00 $160.00 $111.00 $95.00 $77.00 Hours Summary PHASE II-SURVEY,GEOTECHNICAL INVESTIGATION,AND DESIGN CONCEPT REPORT o 60 Topographical Surveying 61 Coordination(collect eristing data,l000teutlities) 0 0 2 0 8 0 1 0 11 $ 1,60300 62 Survey control 0 1 0 8 2 0 12 $ 1,87900 61 Convert survey data for design softwere 0 0 1 0 0 0 0 0 16 0 1 0 17 $ 2,65500 Estimated Total Man-hours 0 1 0 4 0 32 0 3 0 40 Summary Costs $0 00 $216 00 $0 00 $57600 $0 00 $512000 $000 $285 00 $0 00 $ 6,197 00 ft CoordInation for 900technical work 0 0 0 2 0 4 0 0 1 7 $ 1,00500 DV12 Establish project t056ng requirements 1 4 1 0 0 0 0 0 05 $ 1,199 50 11 Site Visit 0 4 0 4 4 4 0 0 0 16 $ 2,80000 0 14,Sralyzedate 0 0 3 0 3 0 0 0 6 $ 912 00 If Prepare Proposed Pavement Design yltemahves 0 4 0 0 0 3 1 1 11 $ 1,645 00 Estimated Total Man-hours 0.5 7 2 8 10 4 11 3 1 2 46.5 Summary Costs $131 50 $1,512 00 $1,416 00 $144000 $72000 $1,760 00 $333 00 $9500 $154 00 $ 7,561 50 80 Preliminary Opinion of Probable Construction Cost It Calculate Esomated Preliminary Ouanthcs 0 0 0 2 1 8 6 0 0 17 $ 2,414 00 Id Prepare Preliminery OPCC 0 2 6 0 1 0 2 1 0 12 $ 1,991 00 Estimated Total Man-hours 0 2 6 2 2 8 8 1 0 29 Summary Costs $0 00 $43200 $1,062 00 $200.00 $36000 $1,280 GO $888 00 $9500 $0 00 $ 4,405 00 8 10 Preliminary Project Design Concept Report Estimated Total Man-hours 0 4 0 1 0 0 6 1 20 $ 3,107 00 Summary Costs $0 00 $06400 $1,416 00 $0 00 $10000 $00D $000 $57000 $7700 $ 3,107 00 tao Phasall Project Meetings tnt Present Design Concept to CITY 0 4 0 4 0 0 0 0 0 8 $ 1,44000 160 CoordInate MacgIg with P7,5 010 0 1 0 0 0 4 0 0 0 5 $ 792 00Estimated Total Man-hours 0 5 0 8 0 0 0 0 0 13 Summary Costs $000 $1,080 00 $000 $1,152 00 $000 $1000 $040 $000 $000 $ 2,232 00 Rate 0 0 0 0 0 0 0 0 0 DaYs $7000 $ - Auto Rental 0 0 0 0 0 0 0 0 0 0 Days $7000 $ Mileage 0 0 0 360 0 0 0 0 0 360 Miles $ 0_D0 $ 324 00 Lodging 0 0 0 0 0 0 0 0 0 0 Days $150 00 $ - 0 0 0 0 0 0 0 1 $200 00 $ 200 00 0 0 0 0 0 Other 0 0 0 0 0 $50 00 $ - Total Expenses$ S24.00 PHASE II-SURVEY,GEOTECHNICAL INVESTIGATION,AND DESIGN CONCEPT REPORT TOTAL $ 24,026.50 U10 PIP 13 DesIgn Cost Spreadalleet_rev 1 xls Page 3 Ukiah Municipal hrport ATTACHMENT1 Se r Senio Protect P ject EI trical S r Atl strative Item Engineer 111 E g nog Technician 111 Clerical Asso to Engineer E gineer E gneer T h a As slant Total Cost No $263.00 $216.00 $177.00 $144.00 $180.00 $160.00 $111.00 $9500 $77.00 Hours Summary PHASE III-60%DESIGN PLANS o Prepare Plan Sheets for 60%Submittal Pollen tnyoutsaeet 0 0 0 0 04 1 0 0 5 $ 751 00 t c6nswaon safety ana Pnasn9 Pans 0 3 0 4 0......... 6......... 2...... 10 0 25... $ 3,35600 11 3 Prepare Typical Section Sheet 0 1 2 4 -.. 0 0 1 0 0 -.. 8 $ 1,257 00 t vect0001060 p ement design - alrematives 0 1 2 2 D D 1 0 0 6 $ 96900 11 5 Project Plans 666$ G 001 Cover Sheet Sheet▪enera g symbols 0 0 0 0 05 4 0 0 0 4 5 $ 730 00 - Legend S Abbreviations s 0 0 0 0 05 2 0 0 0 2 5 $ 410 00 -G1321 Project Layout Plan 0 1 1 0 05 2 0 0 0 4 5 $ 803 00 -041 Survey control Plan 0 0 1 0 0 5 6 0 0 7 5 $ 1,227 00 - on Sold0a Phnsii5 Pan 0 1 1 0 1 2 2 0 0 7 $ 1,11500 G eotechnicat B 051 Plan and Log or Soil Borings 0 0 1 0 0 6 0 0 7 $ 1,13700 ova-Generai C 021 Erosion Control Plans 0 0 2 0 05 5 0 0 0 75 $ 124400 C 031 Erosion Control Details 0 1 1 0 0 6 4 0 0 12 $ 1,797 00 C 051 DemolDon Plans 0 0 2 0 05 6 0 0 0 8 5 $ 1,404 00 Details 0 0 1 0 0 0 0 0 0 1 $ 177-00 C 081 Gig:metrics 0 0 3 0 0 4 2 0 0 9 $ 1,393 00 aatng B Paving Plans(a 511008) 0 1 6 0 1 8 2 0 0 18 $ 2,960 00 ales(25aeets) 0 1 6 0 1 0 0 0 0 8 $ 1,458 00 C-301 Typical sections 0 0 2 0 05 2 0 0 0 4 5 $ 764.00 C 311 Coving Details 0 0 0 2 05 0 0 0 0 2 5 $ 378 00 Masking ming Pans(25aeets) 0 0 1 0 1 5 0 0 0 7 $ 1,157 00 C 611 Marking Details 0 0 0 6 0 0 0 0 0 6 $ 864.00 secv6ns(3 sneers) 0 0 4 0 2 0 0 0 0 6 $ 1 068 00 Bectricai E 001 Electnical Notes a Symbols 0 0 1 0 1 5 0 0 0 7 $ 1,15700 -101 Electnical Removai man 0 0 0 6 4 0 0 0 0 10 $ 1,584 00 - car Layout Pan 0 0 4 0 8 0 0 0 0 12 $ 2,14800 -501 Wong Diagrams 0 0 4 0 8 0 0 0 0 12 $ 2,14800 E-601 Electrical Details 0 0 4 0 8 0 0 0 0 12 $ 2,148 00 Estimated Total Man-hours 0 10 49 24 39 73 15 10 0 167 Summary Costs $0 00 $2160 00 $8,673 00 $3,456 00 $7,020 00 $11,680 00 $1 665 00 $950 00 $0 00 $ 35,604.00 126 Prepare FAA Pavement Design Report and Form 5100 Estimated Total Man-hours 0 1 4 0 0 2 0 1 0 0 $ 1,339 00 Summary Costs $000 $21600 $70800 $000 $000 $32000 $000 $9500 $000 $ 1,339.00 Ia.n Prepare Preliminary Surface Drainage Analysis Estimatetl Total Man-hours 0 1 4 0 0 0 2 0 0 7 $ 1,146 00 Summary Costs $000 $21600 $70800 $000 $000 $000 $22200 $000 $000 $ 1,146.00 too Prepare 60 h Cost Estimate Estimatetl Total Man-hours 0 1 2 2 2 0 4 0 0 11 $ 1,662 00 Summary Costs $0 00 $216 00 $354 00 $288 00 $360 00 $000 $444.00 $0 00 $0 00 $ 1,662.00 Ito Prepare 60 h Design Letter Report Estimatetl Total Man-hours 0 6 0 0 0 0 1 3 1 11 $ 1,769 00 Summary Costs $0 00 $1296 00 $0 00 $0 00 $0 00 $0.00 $111 00 $285 00 $7700 $ 1,769.00 166 Prepare FAA Form 7460(if required)) Estimatetl Total Man-hours 0 0 1 0 0 0 2 5 0 8 $ 874 00 Summary Costs $0 00 $0 00 $17700 $0 00 $0 00 $000 $222 00 $475 00 $0 00 $ 874.00 176 Review Environmental Documentation Estimatetl Total Man-hours 0 8 4 0 0 2 0 1 0 15 $ 2,851 00 Summary Costs $000 $172800 $70800 $000 $000 $32000 $000 $9500 $000 $ 2,851.00 .6 Phase 111 Project Meetings r Presenl80°/a Design Allemahves to City 0 5 5 0 0 0 0 0 0 $ 1,965 00 ret Coortlination Meeting 0 1 2 0 2 0 0 1 1 $ 1,10200 Estimatetl Total Man-hours 0 6 7 0 2 0 0 1 1 17 Summary Costs $0 00 $1296 00 $1,239 00 $0 00 $360 00 $0-00 $000 $95 00 $7700 $ 3,067.00 Ezpenses Rate Subconsultant 0 0 0 0 0 00 0 0 0Days $7500 $ ......Auto 50081........0 0 0 0 0 0......... 0....... 0...... 0 0 Days $75 00 $ - -. -.--- --.-- Mleage 0 360 --.-- 0 0 --.. 0 -.-- 0 -.--. 0 --.-. 0 --.. 0 --. 360 Miles $ 090 $ 32400 Miscellaneous --0 - 0 0 0 0 0 0 1 0 1 $200.00 $ 200.00 Other 0 0 0 0 0 0 0 0 0 0 $50.00 $ - Total Expenses$ 524.00 PHASE III-60%DESIGN PLANS TOTAL$ 48r036,$0p. 810PIP 13 01,0 Cost s0reaastasr_rev 1 As aogea Ukiah Municipal Aliport ATTACHMENT 1 Senior Senior Project Project Electrical Senior Engineer III Engineering Technician III Administrative ISO Associate Engineer Engineer Engineer Technician Assistant Clerical Total Cost No $263.00 $216.00 $177.00 $144.00 $180.00 $160.00 $111.00 $95.00 $77.00 Hours Summary PHASE IV-FINAL DESIGN(90%and Final) 19.0 Prepare Specifications 19 1 I Required Federal Provisions 0 1 1 0 0 0 0 0 1 'I 1 $ 1,230 00 Iota FAA 0 1 1 General Provisions 0 0 0 0 4 0 6 $ 773 00 19 I a Special Provisions for Airport Construction 0 1 1 0 0 0 0 4 0 6 $ 773 00 19 It Technical Specifications 0 1 8 0 4 0 0 16 0 29 $ 3,07200 Estimated Total Man-hours 0 4 11 0 4 0 0 32 1 52 Summary Costs $0 00 $216 00 $1,41600 $0 00 $720 00 $1000 $0 00 $152000 $0 00 $ 6,648.00 MO Prepare Final Surface Drainage Analysis 0 4 0 0 0 2 0 0 6 Estimated Total Man-hours 0 $ 930 00 Summary Costs $0 00 $0 00 $708 00 $0 00 $1000 $1000 $222 00 $0 00 $0 00 $ 930.00 21.0 Prepare Lighting Layout and Circuit Calm Estimated Total Man-hours 0 0 0 0 16 4 4 0 0 24 $ 3,96400 Summary Costs $0 00 $0 00 $0 00 $0 00 $2,880 00 $64000 $44400 $0 00 $0 00 $ 3,964.00 22.0 Update Airport Signing and Marking Plan-NIC 0 0 0 0 0 0 0 0 0 Estimated Total Man-hours 0 $ summary costs $000 $000 $000 $0 00 $0O0 $000 $000 $000 $000 $ _ 23.0 Erosion Control Plan 0 4 4 0 0 4 0 Estimated Total Man-hours 0 0 12 $ 1,728 00 Summary Costs $000 $000 $70500 $S7600 $0O0 $000 $44400 $000 $000 $ 1,728.00 26.0 Prepare Certification of Engineering 8 Mod to Stds. 941 Sponsor Certifications 0 0 1 0 0 0 0 1 0 $ 272 00 242 Justrfications for MO2 0 0 0 0 4 Ds to Standard 0 5 0 0 $ 865 50 241 MODS to Standard 0S 0 3 0 0 0 0 1 0 $ 757S0 0 6 0 0 0 0 6 Estimated Total Man-hours 1 0 13 Summary Costs $263 00 $0 00 $1,062O0 $1000 $0 00 $000 $000 $57000 $0 00 $ 1,895.00 25a Prepare 90%Submittal Estimated Total Man-hours 0 5 1 4 2 2 2 0 4 1 16 5 $ 2,480 50 Summary Costs $131 50 $21600 $70500 $20000 $36000 $32000 $000 $30000 $7700 $ 2,480.50 26.0 Prepare and Submit Final Contract Documents Estimated Total Man-hours 0 5 1 0 0 0 0 0 1 1 35 $ 519 50 Summary Costs $131 50 $216 00 $0 00 $1000 $0 00 $000 $000 $9500 $7700 $ 519.50 27.0 Prepare and Submit Final Cost Estimate 1 1 2 0 0 6 0 1 11 Estimated Total Man-hours 0 $ 1,424 00 Summary Costs $0 00 $216 00 $177O0 $20000 $0 00 $000 $60000 $0 00 $7700 $ 1,424.00 28.0 Prepare and Submit Engineer's Design Report Estimated Total Man-hours 0 5 3 5 4 0 0 0 0 5 1 14 $ 2,147 50 Summary Costs $131 50 $756 00 $70500 $1000 $0 00 $000 $000 $475 00 $7700 $ 2,147.50 28.0 Prepare Construction Safety and Phasing Plan 1 6 0 0 0 0 6 1 Estimated Total Man-hours 0 14 $ 1,925 00 Summary Costs $0 00 $216 00 $1,062O0 $1000 $0 00 $000 $000 $57000 $7700 $ 1,925.00 MO Phase IV Project Meetings 30 1 P505001 90%Design to City 0 4 4 0 0 0 0 1 0 9 $ 1,60700 30 2 Present Final Design to Cibi 0 4 4 0 0 0 0 1 0 9 $ 1,60700 501 Coordination Meeting 0 0 4 0 0 0 1 0 5 0 $ 671 00 8 8 4 0 0 0 3 Estimated Total Man-hours 0 0 23 Summary Costs $000 $1,7200O $1,416 00 $S7600 $0O0 $000 $000 $20S00 $000 $ 4,005.00 Expenses Rate 0 0 0 0 0 0 0 Subconsultant 0 0 0 Days $75 00 $ 0 0 0 0 0 0 0 Auto Rental 0 0 0 Days $75 00 $ 720 0 0 0 0 0 0 Mileage 0 0 720 Miles $ 0 90 $ 648 00 Miscellaneous 0 0 0 0 0 0 1 0 1 0 $200 00 $ 200 00 Other 0 0 0 0 0 0 0 0 0 0 $50 00 $ Total Expenses$ 848.00 PHASE IV-FINAL DESIGN(90%and Final)TOTAL $ 28,514.50 UKIPIP 13 Des,Cost Spreadalleet_rev 1 xls Ukiah Municipal Airport ATTACHMENT 1 Senior Senior Project Project ineer IElectrical Senior Engineering Technician III Administrative EngII Clerical Associate Engineer Engineer Engineer Technician Assistant Total Cost item No $263.00 $216.00 $177.00 $144.00 $180.00 $160.00 $111.00 $95.00 $77.00 Hours Summary PHASE V-Bid Administration 31.0 Prepare Advertisement for Bids 05 1 0 0 0 0 4 1 Estimated Total Man-hours 0 65 $ 742 00 Summary Costs $000 $10800 $17700 $000 $0 00 $000 $D00 $30000 $7700 $ 742.00 328 Bid Documents Distribution 05 0 5 0 0 0 4 Estimated Total Man-hours 1 3 13 5 $ 1,70200 Summary Costs $263 00 $108 00 $0 00 $72O00 $0 00 $000 $000 $30000 $231 00 $ 1,702.00 33.0 Respond to Bidders Questions(RFIs) Estimated Total Man-hours 0 2 6 0 0 0 2 1 0 17 $ 2,841 00 Summary Costs $0 00 $43200 $t,06200 $0 00 $1,08000 $000 $000 $190 00 $7700 $ 2,841.00 34.0 Prepare&Distribute Addenda 1 4 0 0 0 0 4 1 11 Estimated Total Man-hours 1 $ 1,644 00 Summary Costs $263 00 $216 00 $708 00 $0 00 $0 00 $000 $000 $30000 $7700 $ 1,644.00 3s.0 Pre-bid Conference 6 0 6 0 0 0 2 1 Estimated Total Man-hours 0 15 $ 2,427 00 Summary Costs $0 00 $120000 $0 00 $86400 $0 00 $000 $000 $190 00 $7700 $ 2,427.00 368 Bid Opening-NIC 0 0 0 0 0 0 0 0 0 Estimated Total Man-hours 0 $ Summary Costs $0 00 $0 00 $0 00 $0 00 $0 00 $000 $000 $0 00 $0 00 $ _ 37.0 Bid Review and Bid Abstract 1 3 0 3 0 0 2 0 0 Estimated Total Man-hours 0 $ 1,47700 Summary Costs $0 00 $216 00 $531 00 $0 00 $54000 $000 $000 $190 00 $0 00 $ 1,477.00 MO Prepare Recommendation for Award 1 2 0 0 0 0 1 0 4 Estimated Total Man-hours 0 $ 665 00 Summary Costs $0 00 $216 00 $354 00 $0 00 $0 00 $0 00 $000 $0500 $0 00 $ 665.00 Expenses Rate 0 0 0 0 0 0 0 Subconsultant 0 0 0 Days $75 00 $ 0 0 0 0 0 0 0 Auto Rental 0 0 0 Days $75 00 $ Mdeage 0 120 0 0 0 0 0 0 0 120 Miles $ 0 90 $ 108 00 0 0 0 0 0 0 1 0 1 MIscellaneous 0 $10200 $ 102 00 0 0 0 0 0 0 0 0 0 Other 0 $50 00 $ Total Expenses$ 210.00 PHASE V-Bid Administration TOTAL $ 11,708.00 UKIPIP 13 Des,Cost Spreadalleet_rev 1 xls Ukiah Municipal Alrport ATTACHMENT 2 MEAD & HUNT, Inc. Western Standard Billing Rate Schedule Effective January 1, 2016 Standard Billing Rates Clerical $77.00/hour Interior Designer, Technical Editor $103.00/hour Senior Editor $152.00/hour Registered Land Surveyor $117.00/hour Accounting, Administrative Assistant $95.00/hour Technician I, Technical Writer $88.00/hour Technician II, Surveyor- Instrument Person $103.00/ hour Technician III $111.00/hour Technician IV $134.00/hour Senior Technician $160.00/hour Engineer I, Scientist I, Architect I, Planner I $121.00/hour Engineer II, Scientist II, Architect II, Planner II $133.00/hour Engineer III, Scientist III, Architect III, Planner III $144.00/hour Senior Engineer, Senior Scientist, Senior Architect, Senior Planner, Senior Economist $164.00/hour Project Engineer, Project Scientist, Project Architect, Project Planner $177.00/hour Senior Project Engineer, Senior Project Scientist, Senior Project Architect, Senior Project Planner $216.00/hour Senior Associate $263.00/hour Principal $273.00/hour Senior Client/Project Manager $273.00/hour Expenses Geographic Information or GPS Systems $32.00/hour Total Station Survey Equipment $16.00/hour Charges for other equipment may appear in a proposal Out-Of-Pocket Direct Job Expenses cost plus 15% Such as reproductions, sub-consultants/contractors, etc. Travel Expense Company or Personal Car Mileage $0.90/mile Air and Surface Transportation cost plus 15% Lodging and Sustenance cost plus 15% Billing & Payment Travel time is charged for work required to be performed out-of-office. A minimum of two hours will be billed for any work out-of-office. Invoicing is on a monthly basis for work performed. Payment for services is due within 30 days from the date of the invoice. An interest charge of 1.5% per month is made on the unpaid balance starting 30 days after the date of invoice. This schedule of billing rates is effective January 1, 2016, and will remain in effect until December 31, 2016, unless unforeseen increases in operational costs are encountered. We reserve the right to change rates to reflect such increases. UKIAH REGIONAL AIRPORT Airport Pavement Management Program and PCN Calculations Scope of Services AIP Project No. 3-06-0268-014-2016 September 22, 2016 OVERVIEW Mead & Hunt, Inc. (Consultant) will provide engineering services to prepare an Airport Pavement Management Plan (APMP)for Ukiah Regional Airport, for the City of Ukiah (City). The term APMP can be used interchangeable with "Pavement Management System (PMS), and "Pavement Maintenance- Management Program" (PMMP). The methods and techniques used in preparation of the APMP shall be in conformance with Federal Aviation Administration (FAA) Advisory Circular (AC) 150/5380-7B, "Airport Pavement Management Program." The APMP is a set of defined procedures for collecting, analyzing, maintaining,and reporting pavement data. Federally obligated airports should perform a detailed inspection of their airport every year, and perform a Pavement Condition Index (PCI)survey every three years. The FAA also requested a Pavement Classification Number (PCN) analysis be performed by the City at Ukiah Regional Airport, which will be included as part of the APMP study. The PCN analysis will be conducted on City-maintained airfield pavements. In order to derive PCN values, a geotechnical investigation will have to be performed to provide subsurface information in areas for which records are not available or the pavement sections are unknown. The PCN calculations will be performed using the FAA COMFAA program in accordance with Advisory Circular(AC) 150/5335-5C "Pavement Strength—PCN." SCOPE OF SERVICES The Consultant will coordinate the following services: A. Geotechnical Investigation 1. Consultant to subcontract with a geotechnical engineering firm to perform an investigation of the airfield pavement section thickness and subsurface soil strength, for which there is not currently information available. The investigation will be conducted for the following airfield pavements: the primary runway - Runway 15-33, parallel Taxiway A, connector Taxiways C and E, pavement around northwest parking aprons, and hangar taxilanes (Hangar Areas 1 and 2). 2. The geotechnical investigation shall include up to eleven(11) random borings to a depth of 10 feet. The soil borings are to be classified, and samples obtained to perform the laboratory testing as summarized below: a. In situ moisture content, ASTM D2937(11 tests); b. Maximum density-optimum moisture of bulk samples, ASTM D698(4 tests); c. Grain Size Distribution, ASTM D422 (4 tests); d. Atterberg Limits, ASTM D4318 (4 tests); and e. California Bearing Ratio (CBR), ASTM D1883(6 tests). 3. A report will be prepared detailing the geotechnical investigation, which will include the following: X:121122001160244.011C6'EEIProposal\Uleah APMP Scope&Fees.docx Page 1 of 5 MEAD&HUNT, Inc. Ukiah Regional Airport Scope of Work for APMP&PCN Calc,ulalion September 22, 2016 ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... a. A description of the site surface and subsurface conditions encountered at the time of the field investigation; b. Results of laboratory testing; c. Tabulated structural pavement sections measured at each drill hole site; d. Recommendations related to geotechnical aspects of: 1) Site preparation, engineered fill, subdrains and subgrades; 2) Subgrade stabilization methods; 3) Shrinkage or bulking factors for on-site soils; and e. Appendices, which will present a summary of the field investigation and laboratory testing programs. 4. This scope assumes the geotechnical investigation will be completed under City escort and during daytime working hours. The work will be scheduled in advance with the Airport. B. APMP Study 1. Prepare an inventory of existing pavement and, if available, obtain pavement construction history from any previous APMP reports or available City records. The following will be depicted: a. Identification of all runways, taxiways, and aprons broken into sections having similar properties; b. Dimensions and areas of pavements and pavement sections; c. Type of pavement surface; d. Year of construction and most recent rehabilitation (if known); and e. Type of funding used for recent projects (AIP or City funds). 2. Conduct a visual condition survey of each airfield pavement area to identify and quantify pavement distress. 3. Generate current Pavement Condition Ratings (and PCIS) for each paved area based upon the Visual Condition Survey and the Consultant's judgment of the pavement condition. Prepare an AutoCAD drawing that graphically shows condition ratings of the pavement. 4. Based upon the results of the pavement inspection and analysis, prepare pavement maintenance, rehabilitation, and repair recommendations for the next five(5)years. C. PCN Calculations and Analysis 1. The PCN calculations will be performed using the FAA COMFAA program in accordance with Advisory Circular(AC) 150/5335-5C. 2. The previously prepared aircraft fleet mix used for the recent runway rehabilitation project will be utilized for the intended use and type of aircraft on the airfield pavements. 3. Up to seven (7) PCN models will be determined for the following pavement areas: a. Runway(1); b. Taxiways (3); and c. Aprons and taxilanes (3). X:A211220011t30244.011CFFFIProposallUklah APMP Scope&Fees docx Page 2 of 5 MEAD&HUNT, Inc. Ukiah Regional Airport Scope of Work for APMP&PCN Calc,ulalion September 22, 2016 ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... D. Reporting 1. Consultant will prepare draft report (3 copies) detailing analysis and recommendations for City review. The APMS report will include a discussion of the pavement distress, pavement condition ratings, maintenance and repair recommendations, and associated cost estimates. Drawings will be included depicting Pavement Features and Pavement Condition Ratings. A color graphic will be prepared to illustrate the PCN information calculated for the designated airfield pavements. The report will also include the geotechnical report as an appendix. 2. After City's review, Consultant will incorporate City's comments, finalize, and provide three (3) copies of the final report and an electronic copy to the City. CONSULTANT EXPERTISE REQUIRED The Consultants will be Civil Engineers experienced in the evaluation and design of airport pavements in accordance with FAA standards. The Consultants shall be registered in the State of California to practice their professions. SERVICES PROVIDED BY THE CITY The City and Consultant agree that the following items will be provided by the City and, if added to the Consultant's work, will be considered as extra services: 1. Any environmental analysis. 2. Provide airside escorts for geotechnical investigation team and provide NOTAMS. 3. Any permit fees from City, State, County, or utility companies, etc. 4. Use of PAVER or MicroPAVER computer programs for the preparation of the analysis. 5. Any services not covered under Scope of Services. SCHEDULE The geotechnical investigation, inventory, and draft report submission will be completed within ninety(90) calendar days of the Notice to Proceed. The final report shall be submitted within 15 calendar days of receiving the City's written comments to the draft report. COMPENSATION FOR SERVICES For the services described under Scope of Services, the Consultant will be paid a lump sum amount of Forty-eight Thousand Four Hundred Eighteen Dollars ($48,418). This cost shall not be exceeded without written authorization from the City. A breakdown of the costs are included in Attachment 1. Payment shall be made based upon actual time and expenses as approved by the City based upon the Consultant's current Standard Billing Rate Schedule, attached as Attachment 2. X:A211220011t30244.011CFFFIProposallUklah APMP Scope&Fees docx Page 3 of 5 MEAD&HUNT, Inc. Attachment 1 UKIAH REGIONAL AIRPORT Engineering Services Cost Estimate Airport Pavement Management Program (APMP) and PCN Calculations BASIC ENGINEERING DESIGN SERVICES General Administration &Coordination Senior Associate 5 Hours @ $ 263.00 $ 1,315.00 Senior Project Engineer 15 Hours @ $ 216.00 $ 3,240.00 Accounting 6 Hours @ $ 95.00 $ 570.00 Subtotal $ 5,125.00 Geotechnical Investigation Senior Project Engineer 2 Hours @ $ 216.00 $ 432.00 Subconsultant-Geotechnical Services 1 Each(cost+15%) @ $ 13,500.00 $ 13,500.00 Subtotal $ 13,932.00 APMP Study-Visual Condition Survey and Analysis Senior Project Engineer 12 Hours @ $ 216.00 $ 2,592.00 Project Engineer 24 Hours @ $ 177.00 $ 4,248.00 Engineer II 4 Hours @ $ 133.00 $ 532.00 Trip 1 Each @ $ 400.00 $ 400.00 Subtotal $ 7,772.00 APMP Study-Maintenance Program and Costs Senior Project Engineer 4 Hours @ $ 216.00 $ 864.00 Project Engineer 8 Hours @ $ 177.00 $ 1,416.00 Engineer II 24 Hours @ $ 133.00 $ 3,192.00 Subtotal $ 5,472.00 PCN Calculation and Analysis(3 Models) Senior Project Engineer 8 Hours @ $ 216.00 $ 1,728.00 Project Engineer 36 Hours @ $ 177.00 $ 6,372.00 Engineer II 12 Hours @ $ 133.00 $ 1,596.00 Subtotal $ 9,696.00 Reporting Senior Project Engineer 8 Hours @ $ 216.00 $ 1,728.00 Project Engineer 16 Hours @ $ 177.00 $ 2,832.00 Engineer II 8 Hours @ $ 133.00 $ 1,064.00 Administrative Assistant 6 Hours @ $ 95.00 $ 570.00 Expenses-Reproduction 1 Each @ $ 227.00 $ 227.00 Subtotal $ 6,421.00 TOTAL BASIC ENGINEERING $ 48,418.00 X'\2112200\i60244 O1\CFEE\ProposallUk/ah APMP Scope&Fees.docx Page 4 of 5 MEAD&HUNT, Inc. Attachment 2 MEAD & HUNT, Inc. Western Standard Billing Rate Schedule Effective January 1, 2016 Standard Billing Rates Clerical $77.00/hour Interior Designer, Technical Editor $103.00/ hour Senior Editor $152.00/hour Registered Land Surveyor $117.00/ hour Accounting, Administrative Assistant $95.00/ hour Technician I, Technical Writer $88.00/hour Technician II, Surveyor- Instrument Person $103.00/hour Technician III $111.00/hour Technician IV $134.00/hour Senior Technician $160.00/hour Engineer I, Scientist I, Architect I, Planner I $121.00/hour Engineer II, Scientist II, Architect II, Planner II $133.00/hour Engineer III, Scientist III, Architect III, Planner III $144.00/hour Senior Engineer, Senior Scientist, Senior Architect, Senior Planner, Senior Economist $164.00/hour Project Engineer, Project Scientist, Project Architect, Project Planner $177.00/hour Senior Project Engineer, Senior Project Scientist, Senior Project Architect, Senior Project Planner $216.00/hour Senior Associate $263.00/hour Principal $273.00/hour Senior Client/Project Manager $273.00/hour Expenses Geographic Information or GPS Systems $32.00/hour Total Station Survey Equipment $16.00/hour Charges for other equipment may appear in a proposal Out-Of-Pocket Direct Job Expenses cost plus 15% Such as reproductions, sub-consultants/contractors, etc. Travel Expense Company or Personal Car Mileage $0.90/ mile Air and Surface Transportation cost plus 15% Lodging and Sustenance cost plus 15% Billing & Payment Travel time is charged for work required to be performed out-of-office. A minimum of two hours will be billed for any work out-of-office. Invoicing is on a monthly basis for work performed. Payment for services is due within 30 days from the date of the invoice. An interest charge of 1.5% per month is made on the unpaid balance starting 30 days after the date of invoice. This schedule of billing rates is effective January 1, 2016, and will remain in effect until December 31, 2016, unless unforeseen increases in operational costs are encountered. We reserve the right to change rates to reflect such increases. X:12'112200\160244..011GFFFIF'roposallUkiah APMP Scope&Fees docx Page 5 of 5 MEAD&HUNT, Inc. 116 ITEM NO.: 7f MEETING DATE: January 18, 2017 city of Ukiah AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION AUTHORIZING THE CITY OF UKIAH COUNCIL TO SUBMIT AN APPLICATION TO THE CALIFORNIA STATE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT FOR FUNDING UNDER THE HOME INVESTMENT PARTNERSHIPS PROGRAM; AND IF SELECTED, TO EXECUTE A STANDARD AGREEMENT, ANY AMENDMENTS THERETO, AND ANY RELATED DOCUMENTS NECESSARY TO PARTICIPATE IN THE HOME INVESTMENT PARTNERSHIPS PROGRAM; APPROVAL OF CORRESPONDING BUDGET AMENDMENTS IF AWARDED THE GRANT Summary: The Department of Housing and Community Development (HCD) released a Notice of Funding Availability (NOFA) for the HOME Investment Partnerships Program (HOME) on December 6, 2016. The NOFA is for rental projects, first-time homebuyer (FTHB) projects, and program activities. A minimum of$26,000,000 is available for this NOFA. Staff requests Council approve a resolution authorizing submittal of an application from the City of Ukiah in response to the 2016 NOFA. Background and Discussion: The Community Development Commission (CDC) of Mendocino County administers the HOME Program for the City of Ukiah. The HOME program provides funding for Projects and Programs that create and retain affordable housing. The 2016 HOME NOFA was issued on December 6, 2016, with applications due February 2, 2017. For Program activities, this year's NOFA has a maximum of $500,000 available to jurisdictions with no 2013, 2014, or 2015 HOME contracts—including the City of Ukiah—and $1,000,000 for jurisdictions that have a HOME contract for one of these three years. For Project activities, jurisdictions can apply for up to $4,500,000 for rental new construction projects and $2,000,000 for first time homebuyer new construction projects. Eligible Program activities include the following: First Time Homebuyer(FTHB) program, Owner- Continued on Page 2 RECOMMENDED ACTION(S): Adopt resolution authorizing submittal of an application from the City of Ukiah for the HOME Investment Partnerships Program and, if selected, authorize Staff to execute the standard agreement, any amendments thereto, and any related documents necessary to participate in the program, as well as the corresponding budget amendments if awarded the grant. ALTERNATIVES: Provide alternate direction to Staff. Citizens advised: N/A Requested by: N/A Contacts/Prepared by: Shannon Riley, Senior Management Analyst and Craig Schlatter, Development and Sustainability Manager for CDC. Coordinated with: N/A Presenters: Shannon Riley, Senior Management Analyst and Craig Schlatter, Development and Sustainability Manager for CDC Attachment: 1. Resolution of the Ukiah City Council authorizing the submittal of an application to the California State Department of Housing and Community Development for funding under the HOME Investment Partnership Program and, if selected, the execution of a standard agreement, any amendments thereto, and any related documents necessary to participate in the HOME Investment Partnerships Programme _ COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other RECORDS APPROVED: ❑ Agreement: ❑ Resolution: ❑ Ordinance: 'ate:Please write Agreement Noin upper right corner of agreement when drafted. Approved: age San. .como, City Manager Page 2 of 2 Occupied Housing Rehabilitation program, and Tenant Based Rental Assistance (TBRA) program. Program activities can be split between a maximum of two activities. In response to the 2016 NOFA, CDC has prepared an application for a FTHB/TBRA split program. Both programs will be operated in City of Ukiah incorporated areas. The City of Ukiah did not have a 2013, 2014, or 2015 HOME contract so it can apply for the maximum of$500,000. FTHB Program The CDC last operated a City of Ukiah HOME FTHB program in 2009-2011, through the $700,000 HOME contract, #11-HOME-7654. Nine (9) FTHB loans were made with this program. CDC also provided homeownership counseling to seventy-nine (79) residents. It is expected that funding of a new City HOME FTHB Program would lead to the financing of an additional two to three loans for first time homebuyers. The Ukiah FTHB program is expected to provide deferred payment (no payments on principal and interest), three percent (3%) interest rate loans, amortized over thirty (30) years, to qualifying low-income first time homebuyers. The FTHB loan would be recorded in second position behind a loan with a traditional lender. Commonly referred to as a "silent second," the FTHB loan provides gap financing for the low-income homebuyer between what they qualify for from the first lender and the purchase price. TBRA Program The CDC operated a $700,000 HOME TBRA program for the County of Mendocino in 2008-2010. The program assisted over one-hundred (100) households but was different than Ukiah's proposed program in that the County's program was available to all Mendocino County residents. It is expected that funding of a new City of Ukiah TBRA program will assist up to fifteen (15) households in the Ukiah city limits, at least 90% of whom will be "very low-income" households with incomes equal to or less than 60% of Area Median Income. HOME regulations require a resolution by the City Council to authorize submittal of an application. The following is requested: First Time Homebuyers (FTHB) Program $227,906 FTHB Activity Delivery $ 15,844 FTHB General Administration $ 6,250 Tenant Based Rental Assistance (TBRA) Program $231,562 TBRA Activity Delivery $ 12,188 TBRA General Administration $ 6,250 Total $500,000 HOME provides funding to cities, counties and nonprofit community housing development organizations (CHDOs) for projects and programs in support of housing rehabilitation, acquisition, tenant-based rental assistance, new construction, and acquisition/rehabilitation. Activities must benefit "low-income" households defined as those individuals earning 80% of Area Median Income in Mendocino County or less. At this time, Staff is recommending approval of the attached resolution (Attachment 1) authorizing submittal of an application from the City of Ukiah for the HOME Investment Partnerships Program and, if selected, authorize Staff to execute the standard agreement, any amendments thereto, and of any related documents necessary to participate in the program. FISCAL IMPACT: Budgeted New Appropriation Budget Previous Contract Amount in Source of Funds Account Number Amendment or Purchase Order 16-17 FY (Title&No.) Required No. N/A N/A N/A Yes ❑ No ® N/A ATTACHMENT#1 RESOLUTION NO. 2017- RESOLUTION OF THE UKIAH CITY COUNCIL AUTHORIZING THE SUBMITTAL OF AN APPLICATION TO THE CALIFORNIA STATE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT FOR FUNDING UNDER THE HOME INVESTMENT PARTNERSHIPS PROGRAM; AND IF SELECTED, THE EXECUTION OF A STANDARD AGREEMENT, ANY AMENDMENTS THERETO, AND ANY RELATED DOCUMENTS NECESSARY TO PARTICIPATE IN THE HOME INVESTMENT PARTNERSHIPS PROGRAM. WHEREAS, The California Department of Housing and Community Development (the "Department") is authorized to allocate HOME Investment Partnerships Program ("HOME") funds made available from the U.S. Department of Housing and Urban Development ("HUD"). HOME funds are to be used for the purposes set forth in Title II of the Cranston-Gonzalez National Affordable Housing Act of 1990, in federal implementing regulations set forth in Title 24 of the Code of Federal Regulations, part 92, and in Title 25 of the California Code of Regulations commencing with section 8200; and WHEREAS, On December 6, 2016 the Department issued a 2016 Notice of Funding Availability announcing the availability of funds under the HOME program (the "NOFA"); and WHEREAS, in response to the 2016 NOFA, City of Ukiah, a political subdivision of the State of California (the "Applicant"), wishes to apply to the Department for, and receive an allocation of, HOME funds. NOW, THEREFORE, BE IT RESOLVED by the Ukiah City Council as follows: Section 1 In response to the 2016 NOFA, the Applicant shall submit an application to the Department to participate in the HOME program and for an allocation of funds not to exceed Five Hundred Thousand Dollars ($500,000)for the following activities: First Time Homebuyers (FTHB) Program $227,906 FTHB Activity Delivery $ 15,844 FTHB General Administration $ 6,250 Tenant Based Rental Assistance (TBRA) Program $231,562 TBRA Activity Delivery $ 12,188 TBRA General Administration $ 6,250 Total $500,000 Program activities will be located in the incorporated area of the City of Ukiah. Section 2 If the application for funding is approved, then the Applicant hereby agrees to use the HOME funds for eligible activities in the manner presented in its application as approved by the Department in accordance with the statutes and regulations cited above. The Applicant may also execute a standard agreement, any amendments thereto, and any and all other documents or instruments necessary or required by the Department or HUD for participation in the HOME program (collectively, the required documents). Page 1 of 2 ATTACHMENT#1 Section 3 The applicant authorizes the City Manager or his/her designee(s) to execute, in the name of the applicant, the required documents. The foregoing Resolution introduced by Councilmember , seconded by Councilmember , and carried this 18TH day of January, 2017, by the following vote: AYES: NOES: ABSTAIN: ABSENT: WHEREUPON, the Mayor declared said Resolution adopted and SO ORDERED. Jim O. Brown, Mayor Ukiah City Council ATTEST: KRISTINE LAWLER City Clerk APPROVED AS TO FORM: David Rapport, Counsel I hereby certify that according to the provisions of Government Code Section §25103, delivery of this document has been made. BY: KRISTINE R. LAWLER City Clerk Page 2 of 2 ITEM NO.: 79 ~ ... MEETING DATE: January 18, 2017 City ofuki AGENDA SUMMARY REPORT SUBJECT: CONSIDER APPROVAL OF A REVISED MENDOCINO COUNTY YOUTH PROJECT (MCYP) JOINT POWERS AGREEMENT AND AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND EXECUTE THE JOINT POWERS AGREEMENT IF APPROPRIATE Summary: The Board of Directors of the Mendocino County Youth Project (MCYP) is updating and revising its Joint Powers Agreement (JPA). Revisions to the JPA must be reviewed and approved by current members of the agreement. Background: The City of Ukiah is an original member of the Mendocino County Youth Project (MCYP) Joint Powers Agreement (JPA). Since 1974, MCYP has helped children and their families throughout Mendocino County by providing critical services including mental health, substance abuse, transitional living, youth crisis services, as well as school based youth services. The Board of Directors of the Mendocino County Youth Project (MCYP) is updating and revising its Joint Powers Agreement (JPA) (Attachment #1). Revisions to the JPA must be reviewed and approved by current members of the agreement. The Council last reviewed and approved a JPA agreement with the Youth Project in June of 2009. Please find the MCYP Cover Memo and the JPA Instructions Memo as Attachments#2 and #3 respectively. Discussion: MCYP has updated and revised the JPA agreement document, and is seeking approval from each participating agency. MCYP provides a variety of options for serving the needs of high risk children, young adults, and their families. City of Ukiah membership includes the appointment of a representative to serve on the MCYP Board of Directors and a commitment to attend and participate. Existing members of the MCYP JPA include Mendocino County Office of Education, Ukiah Unified School District, Mendocino Unified School District, Fort Bragg Unified School District, Willits Unified School District, City of Ukiah, City of Willits, City of Fort Bragg, Round Valley Unified School District, Potter Valley Community Unified School District, Point Arena Joint Union High School District/Arena Union Elementary District, Laytonville Unified School District, Manchester Unified School District and Leggett Valley School District. Continued on Page 2 Recommended Action(s): Authorize the City Manager to negotiate and execute the revised JPA agreement with the Mendocino County Youth Project. Alternative Council Option(s): Provide an alternative direction to staff. Citizens advised: N/A Requested by: Police Department Contact/Prepared by: Chief Dewey, Ukiah Police Department Coordinated with: Jim Brown, Mayor and Sage Sangiacomo, City Manager. Presenter: Chief Dewey, Ukiah Police Department Attachments: 1. Revised JPA Agreement 2. MCYP Cover Memo 3. JPA Instructions Memo COUNCIL ACTION DATE: : ❑Approved ❑ Continued to ❑ Other RECORDS APPROVED: ❑Agreement: ❑ Resolution: U Ordinance: Note:Please write Agreement Noin upper right corner of agreement when drafted. Approved: ,. age Sangi "omo, City Manager Union Elementary District, Laytonville Unified School District, Manchester Unified School District and Leggett Valley School District. Attachment#1 is the Draft Amended and Restated Joint Powers Agreement for review. Each agency is currently reviewing this material and considering it for approval. The final JPA document will be crafted with the appropriate agencies and their respective representatives. Recommendations: MCYP provides a tremendous resource for the residents of Ukiah and staff recommends that the City continue its membership with MCYP and that City Council authorize the City Manager to negotiate and execute the revised JPA with MCYP. FISCAL IMPACT: Budgeted New Appropriation Budget Previous Contract Amount in Source of Funds Account Number Amendment or Purchase Order 16-17 FY (Title& No.) Required No. N/A N/A N/A Yes ❑ No ® Cou No. 091410 Page 2 of 2 ATTACHMENT#1 AMENDED AND RESTATED JOINT POWERS AGREEMENT for OPERATION of MENDOCINO COUNTY YOUTH PROJECT THIS AMENDED AND RESTATED JOINT POWERS AGREEMENT is made and entered into effective September 1, 2016, by and between the undersigned member agencies, acting through their respective legislative bodies hereafter referred to as "PARTIES" and individually as "PARTY". WITNESSETH : WHEREAS, on June 4, 1992, a joint powers agreement was made and entered into by the Mendocino Office of Education, Ukiah Unified School District, Mendocino Unified School District, Fort Bragg Unified School District, Willits Unified School District, City of Ukiah, City of Willits, Round Valley Unified School District, Potter Valley Community Unified School District, Point Arena Joint Union High School District/Arena Union Elementary District, Laytonville Unified School District, and Leggett Valley School District ("Original Joint Powers Agreement"), establishing a separate agency known as the MENDOCINO COUNTY YOUTH PROJECT,pursuant to Title 1, Division 7, Chapter 5, Article 1, commencing with section 6500 of the Government Code of the State of California, under which two or more public agencies may, by Agreement,jointly exercise any power common to the contracting Parties; WHEREAS, each of the Parties to the Original Joint Powers Agreement is a"public agency" as this term is defined in section 6500 of the Government Code of the State of California; Mendocino County Youth Project 1 Amended and Restated Joint Powers Agreement 1/13/2017 ATTACHMENT#1 WHEREAS, the State Legislature, under Chapter 10, Part 7, Division 1, Title 1, Education Code, has authorized public authorities, including counties, cities and school districts, to organize,promote and conduct programs, and to establish centers contributing to the physical, mental or moral development of the community; WHEREAS, the goals stated in the Original Joint Powers Agreement included exercising any power that the Parties have in common to operate a Youth Services Bureau pursuant to Welfare and Institutions Code section 1900-1906, which program has since been repealed by the California legislature; WHEREAS, in light of the repeal of the Youth Services Bureau statute, the fact that the programs operated by the MENDOCINO COUNTY YOUTH PROJECT have changed since its inception, and that the Original Joint Powers Agreement no longer reflect the goals, purposes and operations of this Joint Powers Agency, it is deemed in the mutual benefit of the Parties hereto and in the best public interest that the purposes be revised and the Original Joint Powers Agreement be amended and restated to reflect the following purposes; WHEREAS, the Parties hereto find and determine that there are serious problems among youth in the community, such as substance abuse, mental health issues, homelessness, and family conflicts, that effect the performance of children and youth in schools; WHEREAS, the United States Department of Health and Human Services Administration for Children and Families suggests that the positive youth development approach helps young people to achieve their full potential and is the best way to prevent them from engaging in risky behaviors; WHEREAS, organizations that promote positive youth development give youth the chance to exercise leadership,build skills, and get involved; Mendocino County Youth Project 2 Amended and Restated Joint Powers Agreement 1/13/2017 ATTACHMENT#1 WHEREAS, the self-confidence, trust, and practical knowledge that young people gain from these opportunities help them grow into healthy, happy, self-sufficient adults; and NOW, THEREFORE, the Parties mutually agree that the Original Joint Powers Agreement is hereby amended and restated, as follows: 1. CONTINUATION OF AGENCY. Nothing in this agreement shall impair or affect the continued effectiveness of the agreement or operation of the agency established by the Original Joint Powers Agreement as a public entity wholly separate and apart from the Parties, known as Mendocino County Youth Project(hereinafter referred to as "MCYP" or "Project"). 2. PURPOSE. The purpose of this agreement and the project is to provide comprehensive prevention, intervention and treatment services for children,youth and their families that affect the performance of children and youth in schools in Mendocino and northwest Sonoma Counties, and such other persons as may be authorized by the Board of Directors. This purpose shall be accomplished by organizing,promoting and conducting programs to support the development of children, youth and families. 3. GEOGRAPHIC AREA. Mendocino and northwest Sonoma counties shall be designated as the geographical area of the Project unless otherwise approved by the Board. 4. CONTROL OF AGENCY: The Project shall be under the control of a Board of Directors, hereinafter referred to as "The Board". 4.1 The Board of Directors shall consist of one representative of each Party to this agreement. A Party may choose to also appoint an alternate. The representative will have one vote. Each representative or alternate will serve a two year term, with no limit on the number of terms they may serve. 4.2 The Alternate(s) will act on behalf of the agenc(ies) they represent only in the absence of the appointed representative(s). 4.3 The members of the Board shall serve without compensation. Mendocino County Youth Project 3 Amended and Restated Joint Powers Agreement 1/13/2017 ATTACHMENT#1 5. NOTICES: The Board, by resolution, shall designate a specific location at which it will receive notices, correspondence and other communications, and shall designate one of its members, or its secretary, as an officer for the purpose of receiving service on behalf of the Project. 5.1 All notices required or given pursuant to this agreement shall be deemed properly served when deposited,postage prepaid, in the United States mail, fax, email or overnight delivery, addressed to each Party at its respective address indicated at the end of this agreement. 6. MEETINGS:The Board shall hold regular meetings at least once every two months. The date, hour and place for each such regular meeting shall be fixed annually by said Board. Special meetings shall be conducted on the call of the chairperson of the Board or on the call of a simple majority of members thereof as long as a seven-day notice is given prior to the convening of such special meetings. 6.1 An Annual Meeting of the Board shall be held in July for the purpose of selection of officers and the conduct of whatever other business is necessary. 7. VOTING: The presence of a majority of the Board of Directors shall be required in order to constitute a quorum necessary for the transaction of the business of the Board. No action of the Board shall be valid unless a majority of the membership concur therein by their affirmative votes. 8. OFFICERS AND EMPLOYEES: The Board shall elect a chairperson and a vice chairperson from its members upon the occasion of its Annual Meeting. The chairperson shall preside at all meetings of the Board of Directors and perform such other duties as the Board of Directors shall instruct. The duties of the vice-chairperson shall be the usual and customary duties of such officer. 8.1 The Board shall appoint the Executive Director of the Project, who shall act as executive and administrative officer of the Project. The Executive Director shall serve as secretary of the Board and shall perform such other and further duties, as may be determined by the Board. The Executive Director shall have charge of, handle, or have access to property of the Project. "Property of the Project" as used in this paragraph does Mendocino County Youth Project 4 Amended and Restated Joint Powers Agreement 1/13/2017 ATTACHMENT#1 not include property of a member public entity used for Project purposes, unless that member specifically authorizes such use. 8.2 The Secretary of the Board, who shall be the Executive Director, shall cause to be kept minutes of its meetings, both regular and special, and shall promptly transmit to each of the Parties hereto, and to such other persons as the Board may determine, true and correct copies of the minutes of such meetings, which shall be primarily a reflection of the actions taken by the Board. 8.3 The Board, for the achievement of the purposes herein, shall have the power to appoint any other officer, or officers, as it may deem necessary and appropriate, to fix their duties, and to fix and pay their compensation. 8.4 The Board shall have the power to fix the duties, to fix and pay the compensation, and to regulate the reimbursement of expenses of all directors, officers and employees of the Project. 9. SCOPE OF POWER: 9.1 The Board shall have the power and authority to exercise any power common to the Parties hereto and to exercise any power set forth in Government Code, Section 6508,provided that the same are for the furtherance of the objectives of this Agreement, as contained herein in section 2 and in the recitals set forth above. The Board may to the extent permissible enter into contracts in the Project's name with persons and with public or private agencies, boards, and other entities, all subject to the terms and conditions of this agreement. 9.2 The Board shall adopt appropriate rules, not inconsistent herewith, for the orderly transaction of the business of the Project. 9.3 The manner in which the Project shall exercise its powers and perform its duties is and shall be subject to the restrictions upon the manner in which the Mendocino County Office of Education, which is a Party to this agreement, could exercise such powers and perform such duties, and shall not be subject to any restriction applicable to the manner Mendocino County Youth Project 5 Amended and Restated Joint Powers Agreement 1/13/2017 ATTACHMENT#1 in which any other public agency could exercise such powers or perform such duties, whether such agency is a Party to this agreement or not. 9.4 The Board shall have no power or authority to incur any obligation in excess of the amount appropriated to its use by the funding sources. 9.5 The Board shall have power to purchase real property in the name of the agency upon such case or credit terms as to the board may seem appropriate. Any credit arrangement shall be limited to a purchase-money obligation for which the property shall serve as the sole security and for which neither the agency nor any member shall have any other obligation. The annual amount required to be paid on such a secured obligation shall be included in computing the limit on the board's power to incur obligations under sub- paragraph 9.4 of this agreement. 10. ADVISORY COMMITTEE: The Board, from time to time, may establish, or it may abolish, one or more advisory committees, including youth advisory committees, to perform such functions as the Board may determine. 11. FUNDS AND EXPENDITURES: 11.1 There shall be strict accountability of all funds of the Project and report of all receipts and disbursements. 11.2 The Board delegates to the Executive Director the power to recommend for Board approval the appointment of the Chief Financial Officer, who will act as controller, and who will be an employee of the project. The Board will establish a relationship with a government agency that will serve as a fiscal agent consistent with the requirements of Government Code 6505.5. The fiscal agent will designate an employee to serve on the selection committee for the Chief Financial Officer. The fiscal agent will develop a Memorandum of Understanding with the Project outlining the specific responsibilities of the fiscal agent and the Project. The Executive Director authorizes the controller to access all funds through the designated government agency. All funds are on deposit with the Mendocino County Youth Project 6 Amended and Restated Joint Powers Agreement 1/13/2017 ATTACHMENT#1 Mendocino County treasury. All fiscal activities of the Project will be in accordance with General Accepted Accounting Practices (GAAP). 11.3 The Executive Director shall assure an independent audit to be made by a certified public accountant, or public accountant, in compliance with Government Code Section 6505. 11.4 The Project shall receive and disburse funds for the operation of the Project and its programs,pursuant to a budget approved by the Board, and shall at all times maintain a complete and accurate system of accounting for such funds consistent with the established accounting procedures for the fiscal agent and Sections 6505, 6505.1 and 6505.5 of the Government Code. 12. CONTRIBUTIONS. The Parties may, in appropriate circumstances: (a)make contributions from their treasuries; (b)make advances of public funds for such purposes set forth in this Agreement on such terms of repayment as may be agreed to between the MCYP and the Party making the advance; (c)use their personnel, equipment or property in lieu of, or in addition to, other contributions and advances; and(d) seek additional sources of funding for the Project. 13. INVESTMENT OF FUNDS. The MCYP shall have the power to invest any money in the treasury pursuant to Government Code section 6505.5 that is not required for the immediate necessities of the MCYP, as the Board of Directors determines is advisable, in the same manner and upon the same conditions as local agencies pursuant to Section 53601 of the Government Code. Any proceeds from such investments shall accrue to and become part of the Project funds described in paragraph 12 above. (See Government Code section 6509.5). 14. INSURANCE: The Board of the Project is authorized to and shall procure general comprehensive liability insurance, errors and omissions insurance for its officers, employees and Board of Directors, and other insurance by such means and in such amounts as it deems advisable to protect the Project and each of the Parties hereto, charging the cost thereof to the operating costs of the Project. Mendocino County Youth Project 7 Amended and Restated Joint Powers Agreement 1/13/2017 ATTACHMENT#1 15. LIABILITY AND CONTRIBUTION. 15.1 The debts, liabilities and obligations of the Board and the Project shall not become the debts, liabilities and obligations of the Parties to this agreement unless expressly consented to by a individual Party, or Parties, in which case such debts, liabilities and obligations shall be imputed to that Party, or Parties only. 15.2 In the absence of its consent, no Party to this agreement, appointing power or members of the Board, shall be bound to provide any sum of money, property, or service of any kind to the Project. The Board shall have no power or authority to bind any of the Parties to this Agreement to any debt, liability or obligation from the Party to be bound. 15.3. It is expressly agreed by the Board and all Parties to this agreement that in contemplation of Section 895.6 of the Government Code respecting the right of contribution of public entities that are parties to a joint powers agreement, upon any judgment for damages caused by a negligent or wrongful act or omission occurring in the performance of this agreement, which judgment is rendered or imposed upon any one of Parties or the Project, no Party shall be liable to make contribution beyond its equal share of the entire judgment, unless that Party shall have authorized or consented to the same by an appropriately adopted ordinance, resolution, or contract. 16. HOLD HARMLESS. The MCYP shall defend, indemnify, and hold harmless the Parties to this Agreement and their officers, agents, and employees from all liability for any loss, damage or injury to persons or property, including attorney's fees and costs, arising out of or attributable to the furnishing of services by MCYP pursuant to this agreement. 17. IMMUNITY. All of the privileges and immunities from liabilities, exemptions from laws, ordinances and rules, all pension,relief, disability, worker's compensation, and Mendocino County Youth Project 8 Amended and Restated Joint Powers Agreement 1/13/2017 ATTACHMENT#1 other benefits which apply to the activity of officers, agents, or employees of any such public agency when performing their respective functions within the territorial limits of their respective public agencies, shall apply to them in the same degree and extent while engaged in the performance of any of their functions or duties extraterritorially under the provision of Article 1 of Chapter 5, Division 7 of Title 1 of the Government Code of the State of California and as provided by law pursuant to Government Code, section 6513. 18. ADDITION AND WITHDRAWAL OF MEMBERS. Additional eligible entities may, from time to time, become Party to this agreement upon authorization by their legislative or other governing bodies and the approval of the Board of Directors. Upon ninety(90) days written notice to all other Parties and to the Board, any Party may withdraw from its status as a Party to this agreement. Such withdrawal by any Party shall not terminate this agreement as to the remaining Parties. 19. TERMINATION OF AGREEMENT: This agreement shall remain in effect until terminated by a majority vote of the Parties to this agreement. 20. DISPOSITION OF PROPERTY UPON TERMINATION: Upon the termination of this Agreement, that property acquired by the MCYP as a result of this exercise of joint powers shall be disposed as follows: (a) If the MCYP shall be continued beyond the life of this Agreement, it shall retain title to all property held by the MCYP pursuant to this Agreement. (b) If the MCYP shall be succeeded by a new and separate entity or public agency deemed by the MCYP board of Directors to be a"successor agency or entity,"that agency or entity shall receive title to all property held by MCYP pursuant to this Agreement. Mendocino County Youth Project 9 Amended and Restated Joint Powers Agreement 1/13/2017 ATTACHMENT#1 (c) If MCYP shall not be continued beyond the life of this Agreement, and if there shall be no "successor agency or entity,"the Board of Directors of MCYP shall determine in what proportion property held by the MCYP shall be divided among the Parties to this Agreement or whether such property shall be sold and the proceeds disposed of in those proportions. 21. SURPLUS MONEY UPON TERMINATION. Upon termination of this Agreement, any money obtained by MCYP from any of the Parties hereto for the purpose of carrying out the objective of this Agreement herein stated, which is in the possession of MCYP after payment of all costs, expenses, and charges validly incurred under this Agreement, shall be returned to the Parties in proportion to their contribution determined as of the time of termination. In the case of those monies received by way of grant or any other such means of financial assistance, the Board of Directors of MCYP shall determine in what proportion funds held by the MCYP at the date of its termination shall be divided among the Parties to this Agreement. 22. AMENDMENTS: This Agreement may be amended at any time by the affirmative vote of two-thirds of the Parties hereto. 22.1 The Project shall prepare and file a notice of amendment of this agreement with the Secretary of State in accordance with Government Code Section 6503.5. 23. SEVERABILITY: Should any portion, term, condition, or provision of this AGREEMENT be decided by a court of competent jurisdiction to be illegal or in conflict with any law of the State of California or to be otherwise rendered unenforceable or ineffectual, the validity of the remaining portions, terms, conditions and provisions shall not be affective thereby. 24. DUPLICATE ORIGINALS. This Agreement can be executed in one or more duplicate originals, each bearing the original signatures of the Parties, and when so executed, each duplicate original shall be deemed an original of the Agreement admissible in court as evidence of the terms of Agreement. Mendocino County Youth Project 10 Amended and Restated Joint Powers Agreement 1/13/2017 ATTACHMENT#1 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date first above written. MENDOCINO COUNTY OFFICE OF EDUCATION 2240 Old River Road Ukiah, California 95482 By Warren Galletti, Superintendent ATTEST: By UKIAH UNIFIED SCHOOL DISTRICT 925 North State Street Ukiah, California 95482 By Debra Kubin, Superintendent ATTEST: By FORT BRAGG UNIFIED SCHOOL DISTRICT 312 South Lincoln Street Fort Bragg, California 95437 By Charles Bush, Superintendent ATTEST: By WILLITS UNIFIED SCHOOL DISTRICT 120 Pearl Street Willits, California 95490 Mendocino County Youth Project 11 Amended and Restated Joint Powers Agreement 1/13/2017 ATTACHMENT#1 By Patricia Johnson, Superintendent ATTEST: By CITY OF UKIAH 300 Seminary Avenue Ukiah, California 95482 By Sage Sangiacomo, City Manager ATTEST: By POINT ARENA JOINT UNION HIGH SCHOOL DISTRICT/ARENA UNION ELEMENTARY DISTRICT P. O. Box 87 Point Arena, California 95468 By Brent Cushenbery, Superintendent ATTEST: By LAYTONVILLE UNIFIED SCHOOL DISTRICT 150 Ramsey Road Mendocino County Youth Project 12 Amended and Restated Joint Powers Agreement 1/13/2017 ATTACHMENT#1 P.O. Box 868 Laytonville, CA 95454 By Joan Potter, Superintendent ATTEST: By MENDOCINO UNIFIED SCHOOL DISTRICT 44141 Little Lake Road P.O. Box 1154 Mendocino, CA 95460 By Jason Morse, Superintendent ATTEST: By MANCHESTER UNION ELEMENTARY 19550 South Highway 1 P.O. Box 98 Manchester, CA 95459 By Cynthia L.B. Gonzalez, Superintendent ATTEST: By ROUND VALLEY UNIFIED Howard and High Streets Mendocino County Youth Project 13 Amended and Restated Joint Powers Agreement 1/13/2017 ATTACHMENT#1 P.O. Box 276 Covelo, CA 95428 By Mike Gorman, Superintendent ATTEST: By POTTER VALLEY UNIFIED 10401 Main Street P.O. Box 219 Potter Valley, CA 95469 By Damon Dickinson, Superintendent ATTEST: By LEGGETT VALLEY UNIFIED 1 School Way P.O. Box 186 Leggett, CA 95585 By ATTEST: By Mendocino County Youth Project 14 Amended and Restated Joint Powers Agreement 1/13/2017 ATTACHMENT#1 CITY OF WILLITS 111 E. Commercial St. Willits, CA 95490 By Adrienne Moore, City Manager ATTEST: By CITY OF FORT BRAGG 416 N. Franklin Street Fort Bragg, CA 95437 By Linda Ruffing, City Manager ATTEST: By Mendocino County Youth Project 15 Amended and Restated Joint Powers Agreement 1/13/2017 ATTACHMENT#2 MCIPP 2016 Revision of the Mendocino County Youth Project's Joint Powers Agreement A Joint Powers Agency is formed when at least two independent units of government, such as school districts and cities, come together to form another independent unit of government to perform a function that is better performed by a separate unit. Mendocino County Youth Projects Joint Power's Agency History: In 1974, MCOE and Juvenile Probation came together to develop a project to address the needs of youth in high-risk situations in schools. Over the years this"Youth Project" grew and expanded to provide other services,but always with the goal to help youth be successful in schools. From 1974 until 1992 the Youth Project was a program of MCOE with an advisory Board. In the early 1990's it was no longer feasible for the Youth Project to continue as a project of MCOE(program services had grown and expanded to no longer be considered a `program') so after a long and inclusive process, it was decided that the Youth Project would become a JPA with members from districts and two cities. In 1992 a formal JPA was adopted by all districts (except for Manchester and Anderson Valley) and by the Cities of Willits and Ukiah. (The City of Fort Bragg did not sign the original agreement.) This JPA has governed Youth Project since then with no revisions. The Board of Directors has governing authority. In 2016 the Youth Project is involved in a process to revise the JPA to better reflect the needs of children,youth and families, schools and communities county-wide. We are inviting school districts, cities and the county who are not current members of our JPA to become part of the JPA. Being part of the JPA gives school districts, cities and the county a voice in the services of MCYP. As members of the JPA the Youth Project would then work to develop services that are specific to the needs of your community through the development of grants and contracts. The 2016 revision of the JPA has been approved by the staff of MCYP and the Youth Project Board of Directors. Here are some of the key points you may want to note as you review the proposed JPA. A. The original JPA was drawn up at a time when YP was receiving specific funding to establish a youth service bureau to deal with status offenders (truants,runaways, and out-of-control youth). The original JPA had a specific required purpose of delinquency prevention. This requirement is no longer in effect. The changed purpose still incorporates delinquency prevention but broadens it to other issues that interfere with children and youth being successful at school,including truancy, crisis, gang issues, substance abuse,mental health issues, and family conflicts. Services are provided on school sites, in homes, at Juvenile Hall and at other sites in the community. (see Section 2,page 3 JPA Revision) B. In the revised JPA, each party will have a designated member to serve on the Board of Directors. A Party would also designate an alternate who can vote in the absence of the designated member. Those JPA members who are not near Ukiah may phone in to board meetings. C. The Board delegates to the Executive Director the power to recommend for Board approval the appointment of the Chief Financial Officer. The Board will establish a relationship with a government agency that will serve as a fiscal agent. This will continue to be MCOE at this point in time. This fiscal agent will serve on the selection committee for the CFO. There will be a MOU between the fiscal agent and YP outlining their specific responsibilities to each other. Mendocino County Youth Project 776 S.State St.,Ukiah CA. 95482 (707)463-4915 www.mcyp.org ATTACHMENT#2 D. As in the existing JPA,no Party has liability for any debt, liability or obligation. (see Section 15.2) E. Consistent with the JPA law, "any judgment for damages caused by a negligent or wrongful act or omission occurring in the performance of this agreement,which judgment is rendered or imposed upon any one of Parties or the Project, no Party shall be liable to make contribution beyond its equal share of the entire judgment,unless that Party shall have authorized or consented to the same by an appropriately adopted ordinance,resolution, or contract." In a case of tort liability in which a judgment is rendered, the court partitions out liability. What this means is that only the Parties to which the judgment pertains have any liability for the judgment. This is a new section that the JPA law requires us to have. MCYP is also required to have adequate insurance coverage. (See Section 15.3) F. In the original JPA, there was no mechanism for adding new members except through a complicated amendment process. In the revision,new members can become party to the agreement upon the approval of their Board/Council and the MCYP Board. (see Section 18) G. The original JPA had a complicated voting mechanism for making amendments to the JPA. This has been simplified. (see Section 22). What we are requesting of you: A. If your district or city would like to continue as part of the JPA, or become a new member of the JPA please review the JPA member signee form attached in this email, and proceed. Current JPA members include: MCOE,UUSD,WUSD,FBUSD,PAUSD, and the City of Ukiah. B. Joanna Olson, Executive Director and Chris Dewey, MCYP Board Chair, are available to assist you with the process of getting the revised JPA on your governing board or city councils agenda. Please contact either party as necessary for clarification of how to proceed. C. If you are a current member of the JPA and you don't want to continue,your governing board or council will need to give notice in writing to all of the Parties noted on the MCYP current Board of Directors (provided via email)at least 90 days prior to the effective date of your termination. You may do so by sending a copy of this notice to the Youth Project Board of Directors. D. Proposed new JPA partners: if you wish to join the JPA,please review the JPA member signee and contact us as is necessary for clarification. We would like to welcome the school districts of Laytonville, Leggett, Round Valley,Potter Valley, Manchester, Mendocino and Anderson Valley, and the cities of Willits and Fort Bragg. Mendocino County Youth Project 776 S.State St.,Ukiah CA. 95482 (707)463-4915 www.mcyp.org Mendocino County Youth Project ATTACHMENT#3 776 S. State St., Suite 107 Ukiah, CA 95482 (707) 463-4915 www.mcyp.orgM C P P 1rNDOCINO CoUNTV Yl°1X9'71'r PROD&C7 MEMORANDUM To: School District Superintendents and City Councils From: Chris Dewey, MCYP Board Chair Date: May 5, 2016 Subject: Joint Powers Agreement(JPA)/MCYP: Revision and Membership Status As you know, the Board of Directors of the Mendocino County Youth Project(MCYP) is updating and revising its Joint Powers Agreement(JPA). Revisions of the JPA must receive approval from current members of the JPA requiring action by your Board of Education or City Council. This JPA revision also presents the opportunity for members of the JPA to determine whether they wish to continue their membership and for new members to join the JPA. MCYP has been meeting with school districts and cities for the purpose of inviting new members to support the mission of the organization. Membership in the JPA assures that MCYP can continue to operate as a JPA and provide school districts and communities a variety of options for serving the needs of high risk children,young adults and their families. Members of the JPA help to guide the services of MCYP. Your voice on the JPA insures that the needs of children,youth and families are served. Additionally,your participation on the JPA supports grant applications and creates opportunities for much needed services in your schools and communities. JPA Membership includes the appointment by school districts and city councils of one representative and an alternate to serve on the MCYP Board of Directors, with one person attending the board meeting each month (ten month calendar) for up to 90 minutes. The MCYP board selects two months off per year, which are usually July and December. Occasionally MCYP will conduct a one day board retreat to address necessary agency business. JPA memberships are revised in three year cycles with the next update to occur in 2019. Meetings are conducted at MCYP in Ukiah. In person attendance is not required, members may phone in. JPA membership does not require funding contributions to MCYP however most school districts and cities have made contributions through contract services or donations. JPA representatives are welcome but not required to participate in MCYP prevention activities in the community. Attached (or included in this packet) are the following documents that you may choose to use in addressing this agenda item with your Board or Council: Facts about MCYP JPA Final Draft 09-15-15 Please follow the directions below to become a member, to continue your district or city membership or to terminate your membership in the JPA. JPA Memberships are vital to the continuance and growth of services provided to high risk children,youth and families county-wide. We look forward to our continued partnership with school districts and cities. 1 ATTACHMENT#3 Action to Revise JPA and Continue Membership or become a Membership in the JPA If your district or city decides to continue or join in the JPA,please take the following actions: 1. Adopt the proposed changes to the JPA (will not take effect for 90 days) and continue membership. 2. Send this to Randi Sanchez at MCYP and we will notify all other parties of the JPA of your Board's action. 3. MCYP will contact you for a wet ink signature on the approved final JPA. Proposed narrative for this action is as follows: 1. To adopt the proposed changes to the JPA and agree to JPA membership: The [school district/city council] voted on [date] to accept the Amended and Restated Joint Powers Agreement for Operation of Mendocino County Youth Project and to continue membership. We understand that for this amendment to take effect, it must be approved by resolutions adopted by two-thirds of the current Parties to the JPA. If the amendment is not approved by 100% of the Parties, the amendment shall not take effect for ninety(90) days, unless the dissenting parties waive the 90 day period. Ayes Noes Abstentions (signature) President/[school district]/Mayor, City of—[city] (CONTINUE to page 3 for: Action to Revise and Terminate Membership in the JPA 2 ATTACHMENT#3 Action to Revise and Terminate Membership in the JPA If your district or city council decides to terminate membership in the JPA,please take the following actions: 1. Adopt the proposed changes to the JPA(will not take effect for 90 days). This action, while your agency is still a member of the JPA, will assist in the process of establishing the amended JPA. It has no effect on whether or not your district then takes action to continue or terminate membership on the JPA. 2. Vote to terminate membership. 3. Send this to Randy Sanchez at MCYP and, as agreed,we will notify all other parties of the JPA of your Board's action. Proposed narrative for this action is as follows: 1. To adopt the proposed changes to the JPA The [school district/city council] voted on [date] to accept the Amended and Restated Joint Powers Agreement for Operation of Mendocino County Youth Project. We understand that for this amendment to take effect, it must be approved by resolutions adopted by two-thirds of the current Parties to the JPA. If the amendment is not approved by 100% of the Parties, the amendment shall not take effect for ninety(90) days, unless the dissenting parties waive the 90 day period. Ayes Noes Abstentions (signature) President/[school district]/Mayor, City of—[city] 2. To terminate membership in the JPA While [district/city] supports the work of the Mendocino County Youth Project, it wishes not to assign a representative to serve on the Board of Directors as required by the proposed Amended and Restated Joint Powers Agreement. Therefore, the [school district/city council] voted on [date] to terminate its membership in the Joint Powers Agreement, dated June 4, 1992. [school district/city council] understands that as per Section 14 of the agreement, the effective date of[school district/city council]'s termination will be 90 days from [the date of the vote], [date]. Ayes Noes Abstentions (signature) President/[school district]/Mayor, City of[city] 3 ITEM NO.: 7h MEETING DATE: ._... Janu _18, 2017 Ctty of siktai. AGENDA SUMMARY REPORT SUBJECT: AWARD THE PURCHASE OF TWO POLICE VEHICLES: ONE (1) FORD UTILITY POLICE INTERCEPTOR FROM UKIAH FORD IN THE AMOUNT OF $40,199.61, AND ONE (1) DODGE CHARGER PURSUIT VEHICLE FROM ELK GROVE AUTO GROUP IN THE AMOUNT OF $30,989.86 Summary: Staff is requesting Council to award the purchase of two police vehicles: one (1) Ford Utility Police Interceptor SUV from Ukiah Ford in the amount of$40,199.61 and one (1) Dodge Charger Pursuit Vehicle from Elk Grove Auto Group in the amount of$30,989.86. Background: Included in each fiscal year budget is the purchase of patrol vehicles, or other vehicles, as required to maintain an operating fleet of twenty-four(24) police specific vehicles. Patrol vehicles have an approximate 3-year/100,000-mile life span. Vehicles intended for other use, such as administration, Detectives, and Community Service Officers are utilized as long as possible. For the past fifteen years, except during the recent fiscal crisis, the department has budgeted and replaced vehicles annually to maintain serviceable vehicles for police activities. This fiscal year staff has specified one Ford Utility Police Interceptor, which is an SUV that has special additional interior and cargo capability than the sedan version of this model, without sacrificing the police- rated performance and pursuit capability. Additionally, staff is specifying one Dodge Charger Pursuit Vehicle. Discussion: In December of 2016, staff submitted bids to Ford and Dodge dealerships, including all local dealers, for the purchase of two police vehicles according to State of California specifications for police vehicles with preferred additional options desired by the Ukiah Police Department. One bid was received from Ukiah Ford for the Ford Utility Police Interceptor, and one bid was received from Thurston for the Dodge Charger Pursuit Vehicle. In the City's bid specifications it reads "The City reserves the right to select and purchase a vehicle directly from the State of California Department of General Services contract." When comparing the individual state contracts for each vehicle model, Ukiah Ford's price was below the State contract. However, the bid received by Thurston was $2,141.47 over State Contract ID#1-15-23-14A held by Elk Continued on Page 2 . �,,,,_A.. .� „... w,,.., RECOMMENDED ACTION(S): Award the purchase of two police vehicles: one (1) Ford Utility Police Interceptor from Ukiah Ford in the amount of $40,199.61 and one (1) Dodge Charger from Elk Grove Auto_Group in the amount of$30,989.86. ALTERNATIVES: Provide staff with alternate direction. Citizens advised: N/A Requested by: N/A Contact/Prepared by: Captain Justin Wyatt Coordinated with: Mary Horger, Procurement Manager and Chris Dewey, Police Chief. Presenter: Captain Justin Wyatt Attachments: 1. Justification Worksheet 2. Equipment Specification Sheets COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other RECORDS APPROVED: ❑ Agreement: ❑ Resolution: ❑ Ordinance: Arne Please write Agreement Noin upper right corner of agreement when drafted. Approved: Sa angiac. o, City Manager Page 2 of 2 Grove Auto Group, whose price for the same vehicle and options were $30,989.86. Because only one bid was received, Staff was able to approach Thurston to see if they could lower the price to be, at a minimum, within the 5% local preference. They were unable to do so, stating that there was already very little profit built into the bid submitted. Below is a finalized tabulation, including the lower State Contract pricing from Elk Grove Auto Group: 2017 Ford UtilityPolice Interceptor 2017o_.. ..... t ...i.,., p Dodge Charger Pursuit Vehicle Vendor Price Vendor Price Ukiah Ford $40,199.61 Thurston $33,131.33 Elk Grove Auto Group $30,989.86 It is therefore staffs recommendation to award the purchase of one (1) Ford Utility Police Interceptor from Ukiah Ford in the amount of $40,199.61 and one Dodge Charger from Elk Grove Auto Group in the amount of$30,989.86. The fleet vehicle justification worksheet and equipment specification sheets are included for reference as Attachment#1 and #2, respectively. FISCAL IMPACT: Budgeted New Appropriation Budget Previous Contract Amount in Source of Funds Account Number Amendment or Purchase Order 16-17 FY (Title&No.) Required No. $120,000.00 General Fund Police 10520210.80100 Yes ❑ No ® N/A Dept. ATTACHMENT#1 ctty cpfulacav Fleet Vehicle Justification • Proposed Vehicle: Police Patrol Car Department: Police Area of use: Patrol Prepared by: Justin Wyatt 1 VEHICLE PURPOSE Need for vehicle within Department fleet The Ukiah Police Department maintains a fleet of 7 shared& marked Police vehicles, 3 shared CSO vehicles, 4 marked K9 patrol vehicles, 5 detective vehicles, an unmarked special enforcement vehicle, and 4 administrative vehicles, for a total of 24 police specific vehicles. These vehicles are equipped with safety equipment, radios, lights and sirens, provide transportation for police services and are authorized for emergency response and pursuit activities. The department currently deploys as many as 5 uniformed patrol officers a shift and 7 shared vehicles are currently within the fleet, to allow for scheduled maintenance activities, unanticipated mechanical failures, and emergencies which may require the deployment of additional personnel. 2 REPLACEMENT JUSTIFICATION 2.1 Current Vehicle Description, Mileage, Funding Source and Market Value These vehicles have been in service with the department's fleet as marked patrol cars since they were purchased using general fund account dollars. Vehicle#4196 is a 2011 Ford Crown Victoria Police Interceptor and has nearly 100,000 miles. The blue book trade-in value of this vehicle is estimated to be less than $2000.00. Vehicle#3107 is a 2009 Chevrolet Tahoe Police Pursuit Vehicle and has nearly 100,000 miles The blue book trade-in value of this vehicle is estimated to be less than $3000.00. Vehicle Replacement Justification 2.2 Maintenance Costs Overall Condition, Maintenance Costs, Out of Service Time, Parts Availability, and Associated Safety Issues Overall Mechanical Condition: These police vehicles have significant mileage of high demand police activities. After 100,000 miles police vehicles begin to suffer from cracked frames and other significant structural issues as well as repeated, significant mechanical failures. The 2011 vehicle recently suffered major engine damage, and the department's mechanic determined there were numerous internal components of the engine requiring repair or replacement, the cost of which exceeds the vehicle's value and life expectancy. The department's mechanic has projected the cost of the 2009 vehicle's next significant mechanical failure will likely exceed the vehicle's value and life expectancy. Maintenance Costs: Vehicle maintenance records indicate the department has spent$4,528.05 in parts and labor properly equipping and maintaining vehicle#4101 over the life of the vehicle. Vehicle maintenance records indicate the department has spent$27,160.32 in parts and labor properly equipping and maintaining vehicle#3107 thus far. Out of Service Time: Vehicle#4196 was out of service a total of 514.5 hours, and vehicle#3107 was out of service a total of 2107 hours. Parts Availability: Most parts are still available for both vehicles of their respective model year. The Ford Crown Victoria Police Interceptor is no longer in production. Associated Safety Issues: If sold at auction, potential buys should be made aware of the age and mileage. Shared Resources Police Pursuit rated vehicles are specific purpose vehicles, with legislated specifications for emergency driving applications.A review of the City fleet was conducted and no other vehicle exists for this purpose. Page 2 1/13/2017 Vehicle Replacement Justification 3 PROPOSED VEHICLE SPECIFICATIONS Proposed Vehicle Specifications Police pursuit rated vehicles are tested and evaluated in California by the Los Angeles County Sheriff's Department, and by the Michigan State Police. Certified emergency response vehicles include a number of additional safety measures to protect occupants in emergency response situations. The Ford Police Interceptor and Dodge Charger Pursuit are designed with the latest safety features, to include;comprehensive and sophisticated air-bag systems, crash and roll-over impact worthiness, ballistic door panels, and reverse sensing systems. See Specification Sheets 4 ALTERNATIVE FUEL AND CARB REGULATIONS 4.1 Alternative Fuels Availability Proposed Vehicle Alternative Fuels Availability Staff continues to research the feasibility of deploying alternative fuel marked patrol vehicles. While many alternative fuel vehicles are now available, their deployment as an emergency response vehicle is not yet practical. Ford and Dodge have developed these vehicles to be Flex-Fuel compliant, which if offered in our area may serve as an alternative in the future. 4.2 CARB STANDARDS CARB STANDARDS CARB regulations do not apply to this purchase Page 3 1/13/2017 ATTACHMENT#2 CITY OF UKIAH EQUIPMENT SPECIFICATION E29902-02 NEW 2017 FORD UTILITY POLICE INTERCEPTOR The City of Ukiah invites bids for furnishing one (1) new 2017 Ford Utility Police Interceptor. The following specifications shall be considered minimum. All deviations from these specifications shall be described in the bid response. There will be no trade-ins involved in this bid. Bidder shall, as indicated on the Request for Bid form, state the total price for the new vehicle as specified (including any options and accessories), as well as sales tax, destination charges and any other applicable fees or charges, FOB the City of Ukiah Corporation Yard, 1320 Airport Road, Ukiah. Only bids from licensed dealers (new) will be considered. The City reserves the right to select and purchase a vehicle directly from the State of California Department of General Services contract. Please contact Mary Horger at (707) 463-6233 or at mhorger@cityofukiah.com if you have any questions regarding these specifications. GENERAL INSTRUCTIONS TO BIDDERS Each bidder is asked to attach to their bid response a complete detailed description of the unit they propose to furnish. All equipment catalogued as standard shall be furnished and included in the purchase price of the unit. Dealer shall process registration and title transfer for exempt license plates to the Department of Motor Vehicles on behalf of the City of Ukiah. The total price shall include all equipment, accessories and optional items. In making its selection, the City will consider all factors relating to the vehicle including operating performance, operator comfort, safety, and availability as well as cost. The vehicle furnished under these specifications is to carry the standard warranty offered to the general public. The City reserves the right to reject any or all bids, and to determine which bid, in its opinion, will best serve the needs and requirements of the City. The successful bidder shall supply the vehicle fully equipped and ready for service at the time of delivery. 1 of 6 2017 Ford Utility Police Interceptor AWD 3.7 TI-VCT V6 FFV Lift Gate Release Switch - 45 6-Speed Automatic Second Time out Rear recovery hooks Rearview Camera with Washer Independent front/rear All-Wheel Drive suspension Manual folding power mirror Engine Oil Cooler Fold flat 60/40 rear vinyl bench 18.6 gallon fuel tank Single Zone Manual Climate Engine Hour Meter Control 220 Amp Alternator Power Windows - 1 Touch 78 Amp Hour Battery Up/Down Lower black body side cladding Power Locks Dual Exhaust Cruise Control/Tilt Wheel Black spoiler Calibrated Speedometer Electric Power Assist Steering Column Shift Acoustic laminated windshield Work Task Light red/white 18" Tires and Wheels Simple fleet key Fixed glass lift gate Power Adjustable Pedals Full Size Spare Two-Way Radio Pre-Wire AM/FM/CD Particulate air filter Roll curtain airbag Power Pig tail Safety Canopy W/Roll Over Delivery within 30 Miles Sensor Locking Glove Box Anti-Lock Brakes With Advanced Trac and traction control Standard Warranty: LED tail lamps Basic: 3 Years/ 36,000 Miles 2nd/3rd Row Privacy Glass Drivetrain: 5 Years/100,000 My Ford police cluster Miles Black Grill Corrosion: 5 Years/ Unlimited Headlamps-LED Low Beam Miles Halogen Hi Beam Emissions: 8 Years/80,000 Miles Roadside Assistance: 5 Years/60,000 Miles 2 of 6 2017 Ford Utility Police Interceptor AWD — Options List 43D — Dark car feature — Courtesy Lights Inop 17T —Dome Lamp Red/Wht cargo area 51V— Spot Light Dual LED — Whelen 21L—Front Auxiliary Light Red/Blue 21W - Forward Indicator-Red/Blue Pocket Warning Light 60A - Pre-wiring grill lamp, siren, speaker 63B - Side Marker LED - Red/Blue 63L - Rear Quarter Glass Side Marker Lights - Red/Blue 92R - Glass-Solar Tint 2nd Row Only, Privacy Glass on Rear Quarter and Liftgate Window 87R - Rear View Camera - Includes Electrochromic Rear View Mirror (replaces standard camera in center stack area) 53M - Sync® Basic—includes USB port and aux input jack 18W - Rear window power delete 90G - Ballistic Door Panels — Level IV Driver/Passenger Front 55B - BLIS® Blind spot monitoring (N/A with heated mirrors) 76R - Reverse Sensing Keyed Alike — Code # 1248X 63V — Cargo Storage Vault 55D - Scuff Guards 60R - Noise Suppression Bonds (Ground Straps) 47A - Engine Idle Control 67H - Ready for the Road Package-not available with Interior Upgrade Package All-in Complete Package-Includes Police Interceptor Packages 66A 66B 66C plus ❑ Whelen Cencom light controller ❑ Whelen Cencom relay center/siren amp with traffic advisor ❑ Light controller/relay Cencom wiring ❑ Grille LED Lights ❑ 100 Watt Siren/Speaker ❑ (9) I/O digital Serial Cable (console to cargo) ❑ Hidden door lock plunger & rear door handles imp ❑ Rear console mounting plate (not available with 66A 66B 66C 67G 67U 65U) 91A - Two-Tone Vinyl Wrap - Package #1 Roof& Right/left, front/rear doors vinyl - white only -Exterior paint - Black SERVICE MANUALS on CD — 2017 Model Year 3 of 6 CITY OF UKIAH EQUIPMENT SPECIFICATION E29902-01 NEW 2017 DODGE CHARGER PURSUIT The City of Ukiah invites bids for furnishing one (1) new 2017 Dodge Charger Pursuit Vehicle. The following specifications shall be considered minimum. All deviations from these specifications shall be described in the bid response. There will be no trade-ins involved in this bid. Bidder shall, as indicated on the Request for Bid form, state the total price for the new vehicle as specified (including any options and accessories), as well as sales tax, destination charges and any other applicable fees or charges, FOB the City of Ukiah Corporation Yard, 1320 Airport Road, Ukiah. Only bids from licensed dealers (new) will be considered. The City reserves the right to select and purchase a vehicle directly from the State of California Department of General Services contract. Please contact Mary Horger at (707) 463-6233 or at mhorger@cityofukiah.com if you have any questions regarding these specifications. GENERAL INSTRUCTIONS TO BIDDERS Each bidder is asked to attach to their bid response a complete detailed description of the unit they propose to furnish. All equipment catalogued as standard shall be furnished and included in the purchase price of the unit. Dealer shall process registration and title transfer for exempt license plates to the Department of Motor Vehicles on behalf of the City of Ukiah. The total price shall include all equipment, accessories and optional items. In making its selection, the City will consider all factors relating to the vehicle including operating performance, operator comfort, safety, and availability as well as cost. The vehicle furnished under these specifications is to carry the standard warranty offered to the general public. The City reserves the right to reject any or all bids, and to determine which bid, in its opinion, will best serve the needs and requirements of the City. The successful bidder shall supply the vehicle fully equipped and ready for service at the time of delivery. 4 of 6 Dodge Charger - Base Vehicle Profile - 2017 Police Pursuit 4dr Sedan Powertrain -Digital/analog instrumentation display includes tachometer,oil pressure gauge,engine temperature -3.6L V-6 DOHC SMPI 24 valve engine with variable gauge, valve control oil temperature gauge,transmission fluid temp gauge, 220 amp alternator engine hour meter,compass,exterior temp,systems 800 amp battery with run down protection monitor,redundant digital speedometer,trip odometer, -Engine oil cooler, HD radiator trip computer -5-speed electronic sequential shift control automatic - Warning indicators include oil pressure,engine transmission with overdrive,lock-up temperature,battery, lights on,key, low fuel,low -Rear-wheel drive washer fluid, ABS&driveline traction control lighting malfunction,door ajar,trunk ajar,service 2.62 axle ratio interval, brake fluid,turn signal on,tire specific low tire -Stainless steel exhaust with tailpipe finisher pressure, transmission fluid temp Steeringand Suspension -Leather/metal-look steering wheel with tilt and telescopic adjustment -Power front and rear windows with light tint,driver and -Electric power assist rack and pinion steering passenger 1-touch down -4-wheel disc brakes with front and rear vented discs -Variable intermittent front windshield wipers with -HD ride suspension,with auto-leveling,electronic heated fluid reservoir, rear window defroster stability -Dual illuminated vanity mirrors,dual auxiliary visors -Independent front suspension -Day-night rearview mirror -Front short and long arm suspension -Interior lights include dome light,4 door curb lights, -Front anti-roll bar illuminated entry -Front coil springs -Partial floor console, mini overhead console with -Gas-pressurized front shocks storage, locking glove box with light,front and rear cup -Rear independent suspension holders, -Rear multi-link suspension Instrument panel bin,driver and passenger door bins, -HD rear anti-roll bar rear door bins -Rear coil springs -Carpeted cargo floor,cargo light -Air rear shocks -Front and rear 18.0"x 7.50"black steel wheels with Seating and Interior chrome center caps -P225/60WR18.0 BSW performance front and rear -Seating capacity of 5 tires, matching full size spare tire -Bucket front seats with adjustable anti-whiplash head Safetyrestraints -8-way adjustable(6-way power)driver seat -4-way adjustable passenger seat -4-wheel anti-lock braking system -Rear bench seat with 2 fixed rear head restraints -Daytime running lights,center high mounted stop light -Cloth faced front seats with plastic back material -Dual airbags,seat mounted driver and passenger -Cloth faced rear seats with cloth back material side-impact airbags,curtain 1st and 2nd row overhead -Vinyl door trim insert,full cloth headliner,full airbags,airbag vinyl/rubber floor covering,urethane gear shift knob, occupancy sensor chrome interior accents -Front height adjustable seatbelts with front pre- tensioners Exterior Features -Immobilizer,panic alarm -Side impact beams,galvanized steel/aluminum body Comfort and Convenience material -Black side window moldings -Dual zone front air conditioning,air filter,under seat -Body-colored door handles ducts -Black grille -AM/FM/Satellite-prep,clock,seek-scan,MP3 decoder, -Driver and passenger power remote body-colored external memory control,6 speakers, folding outside mirrors window grid antenna,radio steering wheel controls -Front and rear body-colored bumpers -1st row LCD monitors -Projector beam halogen fully automatic headlamps -Cruise control with steering wheel controls with delay-off feature -Power door locks with 2 stage unlock,key fob(all -Additional exterior lights include under hood light, doors)keyless entry,power remote trunk/hatch/door remote activated perimeter/approach lights release, power remote -Clear coat monotone paint fuel release,child safety rear door locks,fuel filler door power release Dodge Charger Pursuit Factory Warranty -One 12V DC power outlet,driver foot rest,retained Basic 36 months/36,000 miles accessory power,wireless phone connectivity Powertrain ....60 months/100,000 miles Corrosion Perforation All Panels,36 months Corrosion Perforation Outer Panels,60 months 5 of 6 2017 Dodge Charger Pursuit— Option List LDDE48 27A RWD Base Car-V6 Engine, RWD 3.6 Liter V6 Engine, 300 HP, 264 lb-ft. of torque 50 State Emissions 5-Speed W5A580 Automatic Transmission Column Mount Gear Shift Lever 2.62 Rear Axle Ratio 18 x 7.5 Black Steel Wheels with Chrome Center Caps P225/60R18 BSW Performance Tires Power Windows-Locks-Mirrors Cruise Control 5"Touch Screen Display UConnect 5.0 Radio,AM/FM/BT Black Vinyl Floor Covering Mini (half) Floor Console Center Dome Lamp Four Key Fobs with Proximity Keyless Entry and Keyless Go Secure Park(Key Fob must be present for idling vehicle to be driven) TYL P245/55R18 BSW Performance Tires AHM Convenience Group 4-Way Power Front Passenger Seat Power Adjustable Pedals AMV Fleet Park Assist Group Rear Park Assist Sensors Rear Back-Up Camera GUK Heated Exterior Mirrors AYJ Max Flow Package GXA Entire Fleet Key-Alike(FREQ 2) Includes 4 additional key fobs for a total of 8 key fobs. AYE Patrol Package Base Prep Front&Rear Wire Harness Power Distribution Center Siren Speaker&Bracket Trunk Tray&Cooling Fan CW6 Deactivate Rear Door Interior Handles and Window Switches Includes bagged parts kit to reactivate rear door interior handles&window switches. CUG Police Floor Console CBT Steel Seat Back Panel Inserts XDV Driver Side Ballistic Door Panel XDG Passenger Side Ballistic Door Panel LNX Left&Right LED Spot Lamps, black housings M2C White Graphics Wrap—All Four Doors M3G White Graphics Wrap—Roof PX8 Pitch Black Service Manuals on CD 2017 Model Year(PN 81-270-17078-CD) 31Page 6 of 6 16. ITEM NO.: ?i MEETING DATE: JanuaDf, 18, 2017 City of'Ukiah AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION AUTHORIZING THE CITY MANAGER TO ACT AS THE AUTHORIZED REPRESENTATIVE FOR A STATE WATER RESOURCES CONTROL BOARD GRANT IN COORDINATION WITH THE RUSSIAN RIVER WATERSHED ASSOCIATION Summary: City Council will consider adopting a resolution authorizing the City Manager to act as the Authorized Representative for a grant agreement on behalf of the Russian River Watershed Association (RRWA). Background: On February 3, 3016, City Council authorized staff to apply for grant funds to establish a Russian River Regional Monitoring Program and to concurrently develop a Stormwater Resource Plan in coordination with RRWA. A grant application for these projects was submitted on March 17, 2016. The initial purpose of the Russian River Regional Monitoring Program is to ensure that water quality monitoring conducted in the watershed with public monies is adequately standardized, coordinated, and accessible to cost-effectively answer the following basic questions: what is the water quality of the watershed; how is it changing in response to management and regulatory actions; and what are the best ways to improve water quality in the future?The primary strengths of regional monitoring are transparency, efficiency, and the ability to tie data collected to specific water quality management actions and priorities. The program can be expanded in the future to cover additional aspects of watershed health including but not necessarily limited to wildlife habitat monitoring and conservation. The regional monitoring program will help inform the development of a regional Stormwater Resources Plan. The State Water Resources Control Board recently adopted the final Storm Water Resource Plan Guidelines which establishes guidance for public agencies for the development of Storm Water Resource Plans consistent with Water Code sections §10560 et seq. (as amended by Senate Bill 985, Stats. 2014, Ch. 555, §5)Water Code section §10563, subdivision (c)(1), requires a Storm Water Resource Plan (Plan) as a condition of receiving funds for storm water and dry weather runoff capture projects from any bond approved by voters after January 2014. This requirement applies to Proposition 1, the water bond measure approved by voters in November 2014, which authorized $200 million in grants for multi-benefit storm water management projects. Continued on Pie 2 RECOMMENDED ACTIONS : Adopt a resolution authorizingthe CityMan-a to act as the Authorized— Representative ( ) p onager to act as the for a State Water Resources Control Board Grant in coordination with the Russian River Watershed Association. ALTERNATIVES: Do not authorize the City Engineer or City Manager and provide direction to staff. Citizens advised: N/A Requested by: Tim Eriksen, Public Works Director/City Engineer Contact/Prepared by: Jarod Thiele, Public Works Management Analyst Coordinated with: Andy Rodgers, RRWA Staff Presenters: Tim Eriksen, Director of Public Works and Jarod Thiele, Public Works Management Analyst. Attachment: 1) Resolution COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance: Note:Please write Agreement Noin upper right corner of agreement when drafted Approved: S�•e S ngia'0mo, City Manager Page 2 of 2 Discussion: On July 8, 2016, staff received notice that a grant has been awarded to the City in the amount of $500,000. Since that time, City staff and RRWA staff have been working on the Grant Agreement with the State Water Resources Control Board. At this time, a resolution (Attachment #1) is needed in order to designate the City Manager as the Authorized Representative to provide the assurances, certifications, and commitments required for the financial assistance application, including executing a financial assistance agreement from the State Water Resources Control Board and any amendments or changes thereto. RRWA will take the lead in the scope of work for the grant and will coordinate with all of the member agencies. City staff will be responsible for submittals to the State including the draft plan, comments, and invoicing. The City will receive $25,000 for grant administration. FISCAL IMPACT: Budgeted New Appropriation Budget Previous Amount in Source of Funds Account Number Amendment Contract or 16-17 FY (Title&No.) Required Purchase Order No. • $0 91190100.52100 91190100.52100 Yes 0 No ® N/A PC 16025 PC16025 ATTACHMENT 1 RESOLUTION NO. 2017- AUTHORIZING THE CITY MANAGER TO ACT AS THE AUTHORIZED REPRESENTATIVE FOR A STATE WATER RESOURCES CONTROL BOARD GRANT IN COORDINATION WITH THE RUSSIAN RIVER WATERSHED ASSOCIATION WHEREAS, The CITY OF UKIAH has applied for Proposition 1 Grant funds to the State Water Resources Control Board for for the preparation of the Russian River Regional Storm Water Resource Management Plan and; WHEREAS, The CITY OF UKIAH has been awarded $500,000 in grant funds from the State Water Resources Control Board for Storm Water Planning; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ukiah hereby approves as follows: The City Manager (the "Authorized Representative") or designee is hereby authorized and directed to sign and file, for and on behalf of the Entity, a Financial Assistance Application for an assistance agreement from the State Water Resources Control Board for the planning, design, and construction of(the "Project"). This Authorized Representative, or his/her designee, is designated to provide the assurances, certifications, and commitments required for the financial assistance application, including executing a financial assistance agreement from the State Water Resources Control Board and any amendments or changes thereto. The Authorized Representative, or his/her designee, is designated to represent the Entity in carrying out the Entity's responsibilities under the assistance agreement, including certifying disbursement requests on behalf of the Entity and compliance with applicable requirements. CERTIFICATION: PASSED AND ADOPTED this 18th day of January 2017, by the following roll call vote. AYES: NOES: ABSENT: ABSTAIN: Jim O. Brown, Mayor ATTEST: Kristine Lawler, City Clerk ITEM NO.: 11 a • • MEETING DATE: January 18, 2017 City ofuidak AGENDA SUMMARY REPORT SUBJECT: DISCUSSION AND CONSIDERATION OF THE PROPOSED MARIJUANA DISPENSARY ORDINANCE AND NEGATIVE DECLARATION; AND IF APPROPRIATE, CONSIDER INTRODUCTION OF ORDINANCE BY TITLE ONLY Summary: The City Council will review and consider a proposed Negative Declaration and Marijuana Dispensary Ordinance establishing development and operating standards for dispensaries in commercially zoned areas within the city. The Marijuana Ad hoc Committee is asking for the Council to consider introduction of the ordinance at this meeting. Background: On October 9, 2015, the Governor signed into law AB 266, AB 243, and SB 643, which together comprise the Medical Marijuana Regulation & Safety Act (MMRSA). The MMRSA, which went into effect on January 1, 2017, created a statewide regulatory structure for the medical marijuana industry that also allows local governments to regulate the operation of marijuana businesses within their jurisdiction, pursuant to local ordinances. Specifically, the MMRSA allows the City of Ukiah to issue permits or licenses to operate marijuana businesses or prohibit their operation entirely, to regulate or expressly prohibit the delivery of medical marijuana within its boundaries, and to regulate or expressly prohibit the cultivation of marijuana within its boundaries. Pursuant to the MMRSA, if the City opts not to expressly prohibit or regulate the cultivation, processing, delivery, and/or dispensing of medical marijuana, the State will be the sole licensing authority for any of these activities once the State licensing and regulatory regime goes into effect, no earlier than January 1, 2018. The Ordinance (see Attachment#2 for a clean copy and Attachment#3 for a redline version) was drafted by an Ad hoc committee comprised of Councilmember Mulheren and Mayor Brown and supported by the City Manager, Planning Director, City Attorney, Assistant City Attorney, and Chief of Police. The Ad hoc Committee was created by the City Council on July 1, 2015, in response to (1) the enactment of the MMRSA - specifically, to address any regulatory gaps in the City's current regulation of medical marijuana distribution, delivery, and cultivation that would allow for sole State jurisdiction over these activities; and (2) to consider the City's policy objectives with regard to the marijuana industry given the Continued on Page 2 RECOMMENDED ACTION(S): Consider adoption of the Negative Declaration and introduction of the Ordinance by title only amending Chapter 8 in Division 6; Table 3 in Section 9223.1 of Article 18, Chapter 2 in Division 9; and Section 9254 in Article 19, Chapter 2 in Division 9 of the Ukiah City Code, Entitled "Medical Marijuana Dispensaries" ALTERNATIVES: Do not approve but provide direction to staff. Citizens advised: Publically noticed pursuant to Ukiah City Code. Requested by: City Council Contacts/Prepared by: Kevin Thompson, Interim Planning Director and Darcy Vaughn, Assistant City Attorney. Coordinated with: Marijuana Legislation and Policy Ad hoc Presenters: Kevin Thompson, Interim Planning Director and Darcy Vaughn, Assistant City Attorney. Attachments: 1. Negative Declaration 2, Draft Ordinance(clean version) 3. Draft Ordinance(redlined version) 4. Staff Questions and Answers 5. Legislative Analysis of Prop 64 6. Article-Medical Marijuana Dispensaries and Their Effect on Crime 7. Maps delineating potential locations for dispensaries COUNCIL ACTION DATE: : ❑Approved ❑ Continued to _ ❑ Other RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance: Note.Please write Agreement No in upper right corner of agreement when drafted Approved: 42) . Sag angia o, City Manager Page 2 of 3 proliferation of marijuana businesses within the County's jurisdiction. Though the MMRSA was later amended in order to preserve local authority over marijuana-related industry and activities or to give local government entities additional time to adopt ordinances to regulate the operation of marijuana businesses, the City Council thought it prudent to proceed with drafting and adopting an ordinance allowing and regulating medical marijuana dispensaries and the operation of such businesses. In drafting the ordinance, the Ad hoc Committee has considered a number of factors including need, benefits, and impact concerns. A number of local residents have inquired about the possibility of establishing and operating medical marijuana dispensaries within the city limits. Further, a number of citizens have expressed concerns regarding the lack of dispensary options in Ukiah and the difficulties in obtaining medicinal marijuana for legitimate treatment needs. Conversely, other citizens have expressed safety and quality of life concerns regarding dispensaries. The proposed Ordinance provides the City with local control in an attempt to balance the demand verses the concerns. The corresponding Negative Declaration (Attachment #1) provides an analysis of the proposed Ordinance as it relates to CEQA compliance. For additional information, see Attachment #4 for staff-prepared questions and answers regarding dispensaries; also, see Attachment #5 Legislative Analyst which provides details on Prop 64, and Attachment#6 for an article regarding dispensaries and effects on crime. Discussion: On both September 14 and 28, 2016, the Planning Commission conducted public hearings to gather input, as well as to provide comments and recommendations to staff on the proposed Ordinance. Subsequently, the Council met on October 19, and November 16, 2016, to discuss the Ordinance. In response, the Ad hoc committee met on September 19, October 3, and November 30, 2016, and January 9, 2017, to discuss the comments and recommendations provided by both the Planning Commission and by the City Council. In general, the Ad hoc Committee agreed with a majority of the recommendations. However, they requested Council input on these remaining Planning Commission recommendations: Section §5707 Limitation on Location of Dispensary (C)(1) PC Recommendation: Increase the minimum distance a dispensary can be located from a Youth Oriented Facility from 250' to 500'. The same distance requirement would apply between dispensaries. Ad hoc Comments: The Ad hoc is concerned that the Planning Commission's recommendation of a 500-foot distance limitation from all youth-oriented facilities will unnecessarily limit possible locations of dispensaries. As such, they prefer to retain the 250-foot distance requirement for now. To help the conversation, see Attachment #7 for maps illustrating possible locations using both the 250' and 500'foot criteria. Section §5710 Criteria for Review Section Zoning Administrator (b) PC Recommendation: Dispensary Use Permits should be reviewed and approved by the Planning Commission, not the Zoning Administrator. After further discussion by the Ad hoc, the Ordinance has been amended to require Planning Commission approval of Dispensaries Use Permits; see Section §5710 and description below. Based on direction and input received at the November 16, 2016, City Council meeting, the Ad hoc Committee met and further revised the Ordinance at their November 30, 2016, and January 9, 2017, meetings. The Ad hoc Committee reconsidered its previous position on the Planning Commission's recommended changes to the hearing procedures for Dispensary Use Permit applications in Section §5710, and discussed appropriate changes to the Ordinance. The attached redlined version of the Ordinance indicates the most recent amendments. The amendments include but are not limited to amendment of the procedures for application for a Dispensary Use Permit in Section §5710 to authorize the Planning Commission to conduct the public hearing on the initial application and to authorize the City Council to hear appeals of Planning Commission decisions on Dispensary Use Permit applications, and clarification of Subsection 57Uk10(D), which authorizes the Planning Commission to reduce distance restrictions for Dispensary locations as allowable under California law if the Commission makes a finding of no adverse impact resulting from the proposed location. Page 3 of 3 The proposed Ordinance, if adopted, will allow people to apply for Dispensary Use Permits. Using the criteria contained in the Ordinance, staff will evaluate any proposals received, and once deemed complete, staff will schedule a public hearing using the procedures contained in the Ordinance. FISCAL IMPACT: Budgeted New Appropriation Budget Previous Contract Amount in Source of Funds Account Number Amendment or Purchase Order 16-17 FY (Title& No.) Required No. N/A N/A N/A Yes ❑ No ® N/A ATTACHMENT#1 Cite ° iah California Environmental Quality Act INITIAL ENVIRONMENTAL STUDY AND PROPOSED NEGATIVE DECLARATION PROPOSED MEDICAL MARIJUANA DISPENSARY ORDINANCE 1 Prepared by: City of Ukiah Department of Planning and Community Development 300 Seminary Avenue, Ukiah, CA 95482 Table of Contents 1.0 INTRODUCTION 1.1 CEQA Compliance 1.2 Incorporation by Reference 1.3 Purpose 1.4 Determination of No Significant Impact 2.0 PROJECT DESCRIPTION 2.1 Project Location 2.2 Environmental Setting 2.3 Background and History 2.4 Project Characteristics/Description 2.5 Project Timing 2.6 Project Objectives 2.7 Assumptions 3.0 ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED AND DETERMINATION 3.1 Environmental Factors Potentially Affected 3.2 Environmental Factors Clearly Not Affected 3.3 Environmental Determination 4.0 ENVIRONMENTAL ANALYSIS 4.1 Aesthetics 4.2 Air Quality 4.3 Utilities and Service Systems 4.4 Biological Resources 4.5 Public Services 4.6 Land Use and Planning 4.7 Hydrology and Water Quality 4.8 Hazards and Hazardous Materials 5.0 CONCLUSIONS 5.1 Mandatory Findings of Significance 5.2 Mitigation Monitoring and Reporting Program 6.0 REFERENCES Appendix A. Draft Ordinance 2 CHAPTER 1.0— INTRODUCTION AND PURPOSE 1.0 INTRODUCTION 1.1 CEQA Compliance The City of Ukiah Department of Planning and Community Development is the lead agency under the California Environmental Quality Act (CEQA) for the proposed Medical Marijuana Dispensary Ordinance (Project) that would be located citywide. In accordance with Section 15070 through Section 15075, Negative Declaration Process, of the CEQA Guidelines, this Initial Study/Proposed Negative Declaration has been prepared by the City of Ukiah. Section 15070 of the CEQA Guidelines states the following with the respect to the preparation of a Mitigated Negative Declaration: "A public agency shall prepare or have prepared a proposed negative declaration or mitigated negative declaration for a project subject to CEQA when: (a) The initial study shows that there is no substantial evidence, in light of the whole record before the agency, that the project may have a significant effect on the environment, or (b) The initial study identifies potentially significant effects, but: (1) Revisions in the project plans or proposals made by, or agreed to by the applicant before a proposed mitigated negative declaration and initial study are released for public review would avoid the effects or mitigate the effects to a point where clearly no significant effect would occur, and (2) There is no substantial evidence, in light of the whole record before the agency that the project as revised may have a significant effect on the environment. As prescribed in Section 15070, an Initial Study has been prepared that analyzes the potential project-related impacts anticipated to occur as a result of implementing Marijuana Dispensary Ordinance the City of Ukiah. Pursuant to Section 15071 of the CEQA Guidelines, the Initial Study/Proposed Negative Declaration includes: D A description of the proposed project (refer to Section 2.0); D The location of the project(refer to Section 2.1); D A list of the environmental factors potentially affected by project implementation (Refer to Section 3.0); D. A comprehensive analysis of each environmental topic included in the City's environmental checklist (refer to Chapter 4.0); D A proposed finding that the project will not have a significant effect on the environment (refer to Section 5.1). 1.2 Incorporation by Reference As allowed under Section 15150 of the State CEQA Guidelines, this Initial Study incorporates the Final Marijuana Dispensary Ordinance by reference. The Ordinance was utilized during the preparation of the Initial Study. The relevant information and/or analysis that has been incorporated by reference into this Initial Study has been summarized. The Final marijuana Dispensary Ordinance is available for review at the City of Ukiah Department of Planning and Community Development located at 300 Seminary Avenue, Ukiah, California, 95482. 3 1.3 Purpose The Marijuana Dispensary Ordinance for the City of Ukiah prepared by the City of Ukiah Department of Planning and Community Development for submittal to the Ukiah City Council. The environmental document that follows is an Initial Study and Negative Declaration (IS/ND) for the Ukiah Marijuana Dispensary Ordinance project as proposed by the City of Ukiah. An initial study is a preliminary analysis that is completed as part of the project design and assessment to determine whether an environmental impact report or negative declaration must be prepared to assess potential environmental impacts in accordance with the California Environmental Quality Act (CEQA) and State CEQA Guidelines (Section 15000 et seq.). The initial study is intended to determine if the project may have a significant effect on the environment. A negative declaration is a written statement that briefly describes the reasons why a proposed project will not have a significant effect on the environment and, therefore, does not require the preparation of an EIR. As indicated above, the City of Ukiah is proposing to establish and implement regulations for marijuana dispensaries, which will be implemented upon the adoption of this document by the City of Ukiah City Council. This study has been prepared in accordance with the CEQA, Public Resources Code 21000 et seq., and the State CEQA Guidelines, California Code of Regulations, Section 15000 et seq. This document provides a description of the project setting and characteristics and includes an environmental evaluation and checklist that identifies the potential environmental impacts associated with implementation of the proposed Marijuana Dispensary Ordinance, and includes a discussion of the checklist responses and findings. 1.4 Determination of No Significant Impacts This Initial Study/ Negative Declaration has been prepared pursuant to Section 15070 through Section 15075 of the CEQA Guidelines as prescribed in Section 1.1, above. As indicated in Chapter 5.0 of the document, no significant impacts will occur as a result of project implementation with the incorporation of appropriate mitigation measures into the final Ordinance to establish "self-mitigation." The City of Ukiah City Council will consider the information contained in this document prior to making a final decision on the proposed Marijuana Dispensary Ordinance. 4 CHAPTER 2.0— PROJECT DESCRIPTION 2.0 PROJECT DESCRIPTION Sections 2.1-2.7 Below 2.1 Project Location The proposed Marijuana Dispensary Ordinance would apply to the following zoning districts: Cl, C2, M, PD (Commercial), GU, UC, and DC. Medical Marijuana Dispensaries would not be allowed within residential zoning districts or within 250 feet (subject to change based on City Council direction) of a "Youth-Oriented facility" (public park, church, library, museum licensed daycare facility) and 600 feet from schools. The City is approximately 4.84 square miles and is comprised of 4,997 parcels. 2.2 Environmental Setting The City of Ukiah is the county seat for Mendocino County and serves as the employment, shopping and medical hub for the region. The population is approximately 16,000 and swells to approximately 25,000-30,000 during a typical week day due to the in-migration of workers, shoppers, visitors and those in need of medical and other services. The City is densely urban with three major creeks flowing west to east towards the Russian River. The City is well forested for an urban environment and has an ample number of parks and associated open spaces. 2.3 Background and History In 2007, the City of Ukiah enacted Ordinance 1095, §1 ("Medical Marijuana Dispensaries Ordinance"), which prohibited and declared a public nuisance medical marijuana dispensaries in the City of Ukiah. The 2007 Medical Marijuana Dispensaries Ordinance also stated the City Council's intention was to prohibit the operation and location of dispensaries in the City "until such time as their legality is clearly established and a proposal can be developed that would sat satisfy the city council that the facility could operate without causing serious adverse impacts". On October 9, 2015, the Governor signed into law AB 266, AB 243, and SB 643, which together comprise the Medical Marijuana Regulation & Safety Act ("MMRSA"). The MMRSA, which went into effect on January 1, 2016 created a statewide regulatory structure for the medical marijuana industry that also allows local governments to regulate the operation of marijuana businesses within their jurisdiction, pursuant to local ordinances. Specifically, the MMRSA allows the City of Ukiah to issue permits or licenses to operate marijuana businesses or prohibit their operation, to regulate or expressly prohibit the delivery of medical marijuana within its boundaries, and to regulate or expressly prohibit the cultivation of marijuana within its boundaries. Pursuant to the MMRSA, if the City opts not to expressly prohibit or regulate the cultivation, processing, delivery, and/or dispensary of medical marijuana, the State will be the sole licensing authority for these activities in the City. To protect the public health, safety, and welfare, it is the desire of the City Council to modify the City Code consistent with the MMP and the MMRSA, regarding the location and operation of medical marijuana dispensaries, delivery of medical marijuana within the boundaries of the City, and cultivation of medical marijuana within the boundaries of the City. 5 2.4 Project Characteristics/Description The project is an ordinance regulating medical marijuana dispensaries, distribution, and cultivation in order to promote the health, safety, morals, and general welfare of resident and businesses within the city. The ordinance requires a use permit to operate a dispensary and there are limitations on the location of dispensaries — required distances from youth-oriented facilities, parks, schools, or another dispensary. There are also dispensary operating requirements, application preparation and filing requirements, criteria for the review of dispensary use permits, use permit processing requirements, and other requirements. 2.5 Project Timing The proposed Marijuana Dispensary Ordinance would go into full force and effect 30-days after adoption by the City Council. 2.6 Project Objectives > To provide reasonable regulations for marijuana dispensaries, marijuana distribution, and cultivation that would protect the public's health, safety, morals, and general welfare of residents and businesses in the city. > To provide regulations that are easy to understand, explain to the public, and implement. > To provide regulations that are enforceable. 2.7 Assumptions > Future dispensaries would likely locate within existing commercial buildings similar to other new retail uses. Construction of new buildings to house medical marijuana dispensaries would require discretionary review and separate CEQA review. > Similar to other communities of comparable size such as Sebastopol and Arcata, it is expected that if the proposed ordinance is adopted there would not be a proliferation of dispensaries. Due to market conditions and competition, it is assumed that not more than a maximum of 3 dispensaries would locate within the city limits (Sebastopol and Arcata have 1 dispensary each). > Since growing marijuana in dispensaries is limited to 500 square feet, it is assumed that water use would be similar to that of a typical 3-bedroom, 2-bathroom single family residence with two parents and two children/teenagers, lawns, two showers, a washing machine, dishwasher, sinks, and outdoor gardening space. The average water use for a typical single family residence is 200 gallons per day. 6 CHAPTER 3.0 — ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED AND DETERMINATION 3.0 ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED AND DETERMINATION 3.1 Environmental Factors Potentially Affected The environmental analysis in Section 4.0 is patterned after the Initial Study Checklist recommended by the CEQA Guidelines, as amended, and used by the City of Ukiah in its environmental review process. For the preliminary environmental assessment undertaken as part of this Initial Study's preparation, a determination that there is a potential for significant effects indicates the need to more fully analyze the development's impacts and to identify mitigation. Chapter 4.0 (Environmental Analysis) analyzes the potential environmental impacts associated with the proposed Marijuana Dispensary Ordinance project. The issue areas evaluated in this Initial Study include: I Aesthetics X I Air Quality X Utilities and Service Systems X Biolo r ical Resources X Public Services X Land Use and Plannmg_ m ..._.,,,,.�.,�.. .._ X Hydrology and Water Quality X Hazards and Hazardous Materials pnl X For the evaluation of potential impacts, the questions in the Initial Study Checklist are stated and an answer is provided according to the analysis undertaken as part of the Initial Study. The analysis considers the long term, direct, indirect, and cumulative impacts of the development. To each question, there are four possible responses: > No Impact. The development will not have any measurable environmental impact on the environment. > Less Than Significant Impact. The development will have the potential for impacting the environment, although this impact will be below established thresholds that are considered to be significant ➢ Less Than Significant Impact With Mitigation Incorporated. The development will have the potential to generate impacts, which may be considered as a significant effect on the environment, although mitigation measures or changes to the development's physical or operational characteristics can reduce these impacts to levels that are less than significant. > Potentially Significant Impact. The development could have impacts, which may be considered significant, and therefore additional analysis is required to identify mitigation measures that could reduce potentially significant impacts to less than significant levels. Where potential impacts are anticipated to be significant, mitigation measures will be required, such that impacts may be avoided or reduced to insignificant levels. 3.2 Environmental Factors Clearly Not Affected 7 The Initial Study found that it can be seen with certainty that the following issue areas would not be significantly impacted and therefore no analysis is required: Agriculture and Forestry Resources: There are no prime agricultural lands or forestry lands within the City limits, therefore none would be impacted by the implementation of the proposed Marijuana Dispensary ordinance. Mineral Resources: There are mineral resource extraction facilities and no known mineral resources within the City limits, therefore none would be affected by the implementation of the proposed Marijuana Dispensary ordinance. Noise: Research reveals that the vast majority of existing medical marijuana dispensaries, including all the dispensaries in Mendocino County are operating within existing structures. It is therefore assumed that if the ordinance is enacted, new dispensaries would open in vacant retail commercial or industrial space and no noise ordinance violating construction would occur. The operation of retail medical marijuana dispensaries would be required to comply with the existing City of Ukiah noise ordinance in the same manner as other retail businesses. Population and Housing: The proposed ordinance would regulate medical marijuana dispensaries, distribution, and cultivation of marijuana (within the dispensaries) and would not, in and of itself cause the City's population to increase. Nor would the ordinance affect housing in any way because it would regulate retail businesses not residential properties. Cultural Resources: The City of Ukiah is a dense urban environment where the ground has been significantly disturbed to allow urban development for over 100 years. If medical marijuana dispensaries are established within the city as permitted by the proposed ordinance, it is assumed that they would located within existing retail commercial space and therefore there no prehistoric or historic cultural resources would be adversely impacted by the project. Recreation: The City's formal recreation services and activities are primarily conducted in the local parks and on school grounds. The ordinance specifically prohibits the establishment of medical marijuana dispensaries within 250 feet of parks (subject to change based on City Council direction) and 600 feet from schools these areas to preclude impacts. Geology and Soils: Research reveals that the vast majority of existing medical marijuana dispensaries, including all the dispensaries in Mendocino County are operating within existing structures. It is therefore assumed that if the ordinance is enacted, new dispensaries would open in vacant retail commercial space and no impacts to geology and soils would result. If a new building was constructed to provide space for a medical marijuana dispensary, a geotechnical soils investigation would be required with the submittal of a building permit application as required by the California Building Code to ensure the geology and soils are adequate for the development of a foundation and building. 3.3 Environmental Determination On the basis of this initial evaluation: X I find that the proposed use COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. I find that although the proposal could have a significant effect on the environment, there will not be a significant effect in this case because revisions in the project have been 8 made by or agreed to by the project proponent. A MITIGATED NEGATIVE DECLARATION will be prepared. I find that the proposal MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. I find that the proposal MAY have a significant effect(s) on the environment, but at least one effect 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets, if the effect is a "potentially significant impact" or "potentially significant unless mitigated. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. I find that although the proposed project could have a significant effect on the environment, because all potentially significant effect (a) have been analyzed adequately in an earlier EIR or NEGATIVE DECLARATION, pursuant to all applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR or NEGATIVE DECLARATION, including revisions or mitigation measures are imposed upon the proposed project, nothing further is required. 8/22/16 Signature Date Kevin Thompson, Interim Director Planning and Community Development City of Ukiah kthompson .cityofukiah.com planning _citvofukiah.com www.cityofukiah.com CHAPTER 4.0—ENVIRONMENTAL ANALYSIS 9 4.0 ENVIRONMENTAL ANALYSIS The purpose of this Initial Study/Proposed Negative Declaration for the proposed Ukiah Medical Marijuana Dispensary Ordinance is to provide an analysis of the potential environmental consequences that are anticipated to occur as a result of implementation of the ordinance in accordance with the environmental review process as implemented by the City of Ukiah. The analysis contained in this chapter includes a discussion of the anticipated impacts associated with the implementation of the Ukiah Medical Marijuana Dispensary Ordinance as described in Chapter 2.0 (Project Description). 4.1 Aesthetics - Would the project: Would the Project. Potentially Less Than Less Than No Impact Significant Significant Significant Impact Impact Impact with ..._ Mitigation a. Have a substantial adverse effect on a scenic vista'? X b.resources,Subincstantially d g_ ...._ ..m . ._m. .. , ..,._..a _ scenic it but { not limited to, trees, rock j X outcroppings, and historic buildings within a state scenic highway? c. Substantially degrade the existing visual character or quality 9 of the site and its surroundings? ...... ,,. ...eYW, ..���. X._._ _ .e.M....: d. Create a new source of substantial light or glare, which would adversely affect day or X nighttime views in the area? Significance Criteria: A project may be deemed to have a significance adverse aesthetic impact if it results in any of the following: D Changes at the site substantially degrade the character of the site, degrade an existing public viewshed, or alter the character of a public view shed by the introduction of anomalous structures or elements. D Changes at the site would result in changes in the expectations of viewers (measured against the relative importance of those views) and would result in a negative impression of the view shed. (The emphasis of this criterion is on views from public areas, not views from individual lots unless view easements are involved.) D Changes at the site substantially conflict with and/or do not uphold the scenic and visual quality objectives for development, as articulated in the County's General Plan goals, objectives 10 Analysis: a. Have a substantial adverse effect on a scenic vista? No Impact. There are no officially designated scenic vistas located within or in close proximity to the city limits, therefore none would be adversely impacted by a medical marijuana dispensary retail store opening in an existing retail business or industrial space. Similarly, if a building was constructed within the dense urban city environment to accommodate a medical marijuana dispensary, it would not adversely impact any official scenic vista because none exist in the city or immediate vicinity. b. Substantially damage scenic resources, including, but not limited to, trees, rock outcroppings, and historic buildings within a state scenic highway? No Impact. There are no officially designated scenic resources or state scenic highways within or in close proximity to the city limits, therefore none would be impacted by the establishment of a medical marijuana dispensary. Even though the western hillside overlooking the City of Ukiah is not designated as an official scenic vista, an argument could be made that the views of these hills are important. The hillside area is zoned for rural residential development and therefore according to the proposed ordinance no medical marijuana dispensary could locate in this area of the community. c. Substantially degrade the existing visual character or quality of the site and its surroundings? No Impact. As noted above, it is expected that any proposed medical marijuana dispensary that establishes in the City pursuant to the provisions of the proposed ordinance would locate within the existing building in the densely urban environment of the city and therefore not create new impacts to the visual character or quality in the area. Also, as noted above, if a building was constructed within the dense urban city environment to accommodate a medical marijuana dispensary, it would be subject to design review board and planning commission review, as well as separate CEQA review, which would ensure that no new visual impacts would result from the project. If a medical marijuana dispensary erects signs for its business, they would be required to comply with existing sign regulations designed to protect the visual quality of commercial areas and therefore would not degrade visual character and quality of its surroundings. d. Create a new source of substantial light or glare, which would adversely affect day or nighttime views in the area? No Impact. As noted above, it is expected that any proposed medical marijuana dispensary that establishes in the City pursuant to the provisions of the proposed ordinance would locate within the existing building in the densely urban environment of the city and therefore not create light or glare impacts. Nighttime and daytime views of the densely urban environment where medical marijuana dispensary would locate are of buildings, signs, motor vehicles, trees, etc., and the Ukiah City Code prohibits substantial light and glare from businesses from shining into streets. If a building was constructed within the dense urban city environment to accommodate a medical marijuana dispensary, it would be subject to design review board and planning commission review, as well as separate CEQA review, which would ensure that no impacts to daytime and nighttime visual resources would result from the project. 11 Cumulative Impacts Since no visual quality impacts would result from implementation of the ordinance, none would contribute cumulatively to the degradation of visual quality in the City of Ukiah. Mitigation Measures Project implementation will not result in any potentially significant visual impacts. Therefore, no mitigation measures are required. 4.2 Air Quality- Would the project: Less Than Potentially SignificantMitigation with LessThan Would the Project: SignificantSignificant No nificant Impact Incorporated Impact Impact a)Conflict with or obstruct implementation of the applicable air quality plan? b)Violate any air quality standard or contribute substantially to an existing or projected air quality x violation? c) Result in a cumulatively considerable net increase of II any criteria pollutant for which the project region is non- attainment under an applicable federal or state ambient air x quality standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? d) Expose sensitive receptors to substantial pollutant concentrations? e)Create objectionable odors affecting a substantial number of people? � x Significance Criteria: The proposed project would result in significant adverse environmental impacts if any of the following occur: > Air quality Impacts would be significant if the project results in any conflicts with or obstructions to implementation of any applicable air quality plan; > Violate of any air quality standard or substantial contributions to an existing air quality violation > Exposure to sensitive receptors to substantial pollutant concentrations; or creation of objectionable odors affecting a substantial number of people. Air Quality and Greenhouse Gas Emissions: The proposed ordinance would not result in adverse impacts to air quality because it would merely regulate certain retail businesses, and based on the small size of the city and its market area, as well as opportunities to establish outside the city limits, it is anticipated that only a small number of dispensaries would establish within the city limits. This has been the affect in other communities such as Arcata, California. Therefore, delivery vehicles associated with the dispensaries would be limited and would not substantially contribute to air pollutants. 12 Creation of obiectionable odors affecting a substantial number of people: Cannabis cultivation is associated with a strong odor, especially cultivation operations during the final phase of the growing cycle. Generally, the larger the size of the cultivation activity and the proximity to sensitive uses, the greater the potential for odor to be evident. The proposed Ordinance includes a 500 square foot maximum indoor cultivation area for medical cannabis dispensaries. Further, dispensaries are required to obtain a Dispensary Use Permit prior to operation. Dispensary Use Permits are subject to the operational standards contained in the ordinance as follows: Section 5708 (H)(4) Odors Control. The Dispensary shall have an air treatment system that prevents odors generated from the storage and cultivation of marijuana on the Dispensary property from being detected by any reasonable person of normal sensitivity outside the dispensary property. To achieve this, both the storage and cultivation areas shall be, at minimum, mechanically ventilated with a carbon filter or superior method. Based on the proposed Ordinance's inclusion of the above requirements and standards related to maximum grow areas, distance from residential uses, and air filtration requirements the impact of producing odor impacting a substantial number of people is considered less than significant. 4.3 Utilities and Service Systems—Would the Project: Would the Project: ' Potentially Less Than Less Than No Impact Significant Significant � Significant Impact Impact 1 Impact with Mitigation a. Exceed wastewater treatment . ,.w... requirements of the X applicable Regional Water Quality Control Board? o �.eN .a_ �....... ...,..,, _�...�.,.m........., m........ .....m......_....m.�...., .m.m m......m..., .�_........ ._�. ..�... �._� wwwwwo.e.uk. b. Require or result in the construction of new water or wastewater treatment facilities or X expansion of existing facilities, the construction of which could cause significant environmental effects? c. Require or result in the construction of new storm water drainage facilities or X expansion of existing facilities, the construction of which could cause significant j environmental effects? d. Have sufficient water supplies available to serve the project from existing entitlements X and resources, or are new or expanded entitlements needed? e Result in a determination by the 13 wastewater ......_ ..... �. . ....._. ....__......_-_n,.....� �.�,_.A.. ��A._w.. ...µ,o.,,,, treatment provider, which serves or may serve the project that it has adequate capacity to serve the X project's projected demand in addition to the provider's existing f. Be served by a landfill mwitiit h sufficient permitted capacity to accommodate the project's solid waste disposal needs? X f. Be served by a landfill with sufficient permitted capacity to accommodate the project's solid X waste disposal needs? g. Comply with federal, state, and local statutes and X regulations related to solid wastes Significance Criteria: The proposed project would result in significant adverse environmental impacts if any of the following occur: > The project-related demand caused an increase in wastewater treatment that reached or exceeded the current capacity of existing or planned treatment facilities or caused a reduction in the level of service, thereby requiring substantial expansion of existing facilities or the construction of new facilities. > The proposed project's use of water resources will substantially and adversely deplete existing sources of domestic water. > The proposed project will require the construction of new water facilities beyond those already planned and the cost of which would not be borne by the applicant. > The project will generate solid waste that exceeds the capacity of the landfill to accept and disposal of the waste. Analysis: a. Exceed wastewater treatment requirements of the applicable Regional Water Quality Control Board? No Impact. While the ordinance would permit some growing (and watering) of marijuana on-site at a dispensary location, it could not exceed 500 square feet of area and must be contained inside of the building. The ordinance also requires cultivation practices to utilize the most water efficient methods available, and the City has the right to require annual reports on cultivation facility practices including water conservation methods. Moreover, the ordinance requires the cultivation methods to fully comply with all applicable stormwater, wastewater and building code requirements. b. Require or result in the construction of new water or wastewater treatment facilities or 14 expansion of existing facilities, the construction of which could cause significant environmental effects? No Impact. As noted above, dispensary cultivation operations are limited in size and water use and would be reviewed by water and wastewater officials. A proposed dispensary would not be allowed to be developed if water and wastewater facilities could not serve the proposal. Moreover, based on the experiences of other similar sized cities such as Arcata and Sebastopol, it is reasonable to assume that the small market area of Ukiah would not result in a proliferation of medical marijuana dispensaries. Accordingly, it is anticipated that water and wastewater services would be available to the few dispensaries that may be proposed in the City. c. Require or result in the construction of new storm water drainage facilities or expansion of existing facilities, the construction of which could cause significant environmental effects? No Impact. Similar to above, if the expected maximum amount of water to be used in the cultivation practices associated with a future dispensary was discharged from the sites into the storm drain system, it would be comparable to the runoff from a single family residences. Moreover, it is anticipated that new dispensaries would most likely be proposed in existing buildings and therefore not increase urban stormwater runoff. In all likelihood, the water used, but not absorbed into the soil and plants would not be discharged into the storm drain system, but rather into the wastewater system or drained to landscaping on the site. No impact to the storm drain system is expected. d. Have sufficient water supplies available to serve the project from existing entitlements and resources, or are new or expanded entitlements needed? No Impact. Discussions with the City Public Works Department reveal that the City has the water supply to serve the minor demand that would be created by marijuana dispensary cultivation practices resulting from the proposed ordinance. This is based on the reasonable assumption that the small population and existing market area would not support more than a few dispensaries. However, even if more than a few dispensaries were proposed, the Public Works Department would determine if the City had the capacity to serve the proposed dispensary before granting approval just as it does with every proposed development project. e. Result in a determination by the wastewater treatment provider, which serves or may serve the project that it has adequate capacity to serve the project's projected demand in addition to the provider's existing commitments? No Impact. Discussions with the City Public Works Department reveal that the City has the wastewater treatment capacity to serve the minor demand that would be created by marijuana dispensary cultivation practices resulting from the proposed ordinance. This is based on the reasonable assumption that the small population and existing market area would not support more than a few dispensaries. However, even if more than a few dispensaries were proposed, the Public Works Department would determine if the City had the capacity to serve the proposed dispensary before granting approval just as it does with every proposed development project. f. Be served by a landfill with sufficient permitted capacity to accommodate the project's solid waste disposal needs? No Impact. The solid waste generated from an assumed maximum of three (3) marijuana dispensary businesses is not expected to exceed what a typical retail business generates and 15 therefore would not adversely impact solid waste pick-up and disposal operations. This was confirmed by the City Department of Public Works staff. This is based on the reasonable assumption that medical marijuana dispensaries would not generate an unusual amount of soild waste. g. Comply with federal, state, and local statutes and regulations related to solid waste? No Impact. The solid waste generated from future marijuana dispensary businesses is not expected to be significant and is required to comply with all federal, state and local laws related to solid waste. Cumulative Impacts It has been concluded that the implementation of the proposed marijuana dispensary ordinance would result in minor water usage, little or no discharge of water into the stormdrain system, and little or no discharge into the wastewater systems, and therefore no impacts to the City's utility and services systems. These minor amounts of water use and discharge would be comparable to approximately a typical single family residences, which according to the Department of Public Works would not result in cumulative impacts, when combined with known or foreseeable future projects. Mitigation Measures Project implementation will not result in any potentially significant impacts to utilities and service systems. Therefore,, no mitigation measures are required. 4.4 Biological Resources - Would the project: Would the Project: Potentially Less Than Less Than No Impact Significant Significant Significant Impact Impact Impact with Miti•ation a.Have a substantial adverse effect, either directly or X through habitat modifications,on any species identified as a candidate,sensitive,or special status species in local or regional plans,policies,or regulations,or by the California Department of Fish and Game or U.S. Fish and II Wildlife Service? b. Have a substantial adverse effect on any riparian habitat or other sensitive natural community X identified in local or regional plans,policies,regulations or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? c. Have a substantial adverse effect on federally protected 16 wetlands as defined by Section 404 of X the Clean Water Act(including, but not limited to, marsh,vernal pool, coastal, etc.)through direct removal, filling,hydrological interruption,or other means? d. Interfere substantially with the movement of any native resident or migratory fish or wildlife X species or with established native resident or migratory wildlife corridors, or impede the use of native wildlife nursery sites? e.Conflict with any local policies or ordinances protecting biological resources,such as a tree preservation policy or ordinance? f.Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Community Conservation Plan,or other approved local, regional,or state habitat conservation plan? Significance Criteria: The proposed project would result in significant adverse environmental impacts if one or more of the following conditions occur as a result of implementation of the proposed project: > Direct or indirect loss of individuals of a state- or federal-listed threatened or endangered species. > Substantial adverse effect on a rare plant or animal species. > Substantial adverse effect on a species or native plant or animal community. > Substantial adverse effect on a habitat of concern. > Substantial adverse effect on a critical, yet limited, resource utilized by state or federal listed threatened or endangered species. > Substantial adverse effect on the movement of any resident or migratory fish or wildlife species. Analysis: a. Have a substantial adverse effect, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? 17 No Impact. It is expected that most, if not all future marijuana dispensary businesses would locate in existing retail commercial buildings in the dense urban environment and not involve new construction, and therefore would not adversely impact plant and animal habitats and special species. However, if a new building were proposed in the future, it would be subject to discretionary review and potential impacts to plants and animals and their habitats would be evaluated through separate CEQA review. b. Have a substantial adverse effect on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? No Impact. It is expected that most, if not all future marijuana dispensary businesses would locate in existing retail commercial buildings in the dense urban environment and not involve new construction, and therefore would not adversely impact riparian habitats or other sensitive natural communities identified in planning policy documents. However, if a new building were proposed in the future, it would be subject to discretionary review and potential impacts to riparian areas. would be evaluated through separate CEQA review. c. Have a substantial adverse effect on federally protected wetlands as defined by Section 404 of the Clean Water Act (including, but not limited to, marsh, vernal pool, coastal, etc.) through direct removal, filling, hydrological interruption, or other means? No Impact. It is expected that most, if not all future marijuana dispensary businesses would locate in existing retail commercial buildings in the dense urban environment and not involve new construction, and therefore would not adversely impact wetland areas. However, if a new building were proposed in the future, it would be subject to discretionary review and potential impacts to wetlands would be evaluated through separate CEQA review. d. Interfere substantially with the movement of any native resident or migratory fish or wildlife species or with established native resident or migratory wildlife corridors, or impede the use of native wildlife nursery sites? No Impact. It is expected that most, if not all future marijuana dispensary businesses would locate in existing retail commercial buildings in the dense urban environment and not involve new construction, and therefore would not adversely impact movements of any native animals or fish species, wildlife corridors, or impede the use of native wildlife nursery sites. However, if a new building were proposed in the future, it would be subject to discretionary review and potential impacts to movements of any native animals or fish species, wildlife corridors, or impede the use of native wildlife nursery sites would be evaluated through separate CEQA review. e. Conflict with any local policies or ordinances protecting biological resources, such as a tree preservation policy or ordinance? No Impact. The City does not have any ordinances protecting biological resources, but does have tree protection policies. It is expected that most, if not all future marijuana dispensary businesses would locate in existing retail commercial buildings in the dense urban environment and not involve new construction, and therefore would not violate the City's tree protection policies. However, if a new building were proposed in the future, it would be subject to discretionary review and consistency with the City's tree protection policies would be required. 18 f. Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Community Conservation Plan, or other approved local, regional, or state habitat conservation plan? No Impact. Any future marijuana dispensary permitted under the proposed ordinance would be located within the city limits. There is no adopted Habitat Conservation Plan applicable to the City of Ukiah and therefore none would be violated by the establishment of a marijuana dispensary locating within an existing retail commercial building or if it involved new construction. Cumulative Impacts Since no potential biological impacts were identified, none would contribute to possible cumulative impacts to biological resources. Mitigation Measures Project implementation will not result in any potentially significant biological resource impacts. Therefore, no mitigation measures are required. 4.5 Public Services—Would the Project: Would the Project. Potentially Less Than Less Than No Impact Significant Significant Significant Impact Impact Impact with Miti ag tion a.Would the project result in substantial adverse physical X impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: 1. Fire protection? X 2. Police protection X 3. Schools? X .._ ... ... ...... ... .w.. _ . _ __ ....._. ww ..................... 4. Parks? X 5. Other Facilities? X Significance Criteria: 19 The proposed project would result in significant adverse environmental impacts if any of the following occur: D An increase in the demand for fire protection services to such a degree that accepted service standards (e.g., manpower, equipment, response times, etc.) are not maintained. D The interference with emergency response or evacuation plan(s) in the community or not provide internally consistent analysis or policies to guide future development. D Expose people or structures to significant risk of loss, injury or death involving wildland fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wildlands. D Result in response times that exceed the County's adopted maximum emergency response criteria. D An increase in the demand for law enforcement services to such a degree that accepted service standards are not maintained without an increase in manpower and/or equipment. Analysis: a. 1 and 2. Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for fire protection or police protection? No Impact. Any future marijuana dispensary that includes indoor growing would require an electrical building permit for grow lighting and would be reviewed by the City Building Official and Fire Marshal for compliance with the State Electrical and Fire Codes. No construction would be permitted that did not comply with the State Electrical and Fire Codes. The City Police Department has assisted in the preparation of the proposed ordinance and as a result, police protection concerns related to the location, intensity, operations, land use compatibility, etc. have been fully addressed by the standards and requirements contained in the ordinance. b. 3 and 4. Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for schools and parks? No Impact. The ordinance specifically mandates that future marijuana dispensary facilities be located a minimum of 250 (subject to change based on City Council direction) feet from any youth oriented facility to eliminate any potential impacts to these facilities. c. 5. Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could 20 cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for other public facilities? No Impact. The City Police and Fire Departments have reviewed the proposed ordinance and have concluded that permitting marijuana dispensaries in commercial and industrial zones within the city, would not adversely impact their abilities to provide adequate service or require new or altered police or fire facilities to maintain acceptable response times or other performance objectives. Cumulative Impacts Since no impacts to public services were identified, none would contribute to possible cumulative impacts. Mitigation Measures Project implementation will not result in any potentially significant public service impacts. Therefore, no mitigation measures are required. 4.6 Land Use and Planning—Would the Project: Would the Project: Potentially Less Than 1 Less Than I No Impact Significant Significant I Significant Impact Impact Impact with Miti•ation a. Physically divide an established community? _... ... .................... . ..... . .... .X IIb. Conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction over the project(including, but not X limited to the general plan, specific plan, local coastal program, or zoning ordinance) adopted for the 1 purpose of avoiding or mitigating an environmental effect? c. Conflict with any applicable habitat conservation plan or X natural community conservation 'Ian? Significance Criteria: The proposed project would result in significant adverse environmental impacts if any of the following occur: > Physically divide an established community. > Conflict with the County of Mendocino County General Plan or zoning ordinance. 21 ➢ Conflict with the Habitat Conservation Plan for Mendocino County. ➢ Be incompatible with adjacent land uses. Analysis: a. Physically divide an established community? No Impact. It can be seen with certainty that if marijuana dispensary business establish within an existing retail commercial building or if a new building is constructed to accommodate such businesses, the established community would not become divided. b. Conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, local coastal program, or zoning ordinance) adopted for the purpose of avoiding or mitigating an environmental effect? No Impact. The project would result in permitting a new type of retail business in the City where it is currently not listed as a permitted business in the city code. Review of the general plan and other applicable planning documents reveals no conflict or inconsistency with adopted goals and polices, or with other land use regulations. c. Conflict with any applicable habitat conservation plan or natural community conservation plan? No Impact. As noted in the Biological resources section above, the City of Ukiah does not have a Habitat Conservation Plan or natural Communities Conservation Plan, so that none would be adversely impacted by the proposed marijuana dispensary ordinance. Cumulative Impacts Since no impacts to land use planning were identified, none would contribute to possible cumulative impacts. Mitigation Measures Project implementation will not result in any potentially significant land use planning impacts. Therefore, no mitigation measures are required. 4.7 Hydrology and Water Quality—Would the Project: Would the Project: Potentially Less Than Less Than I No Impact Significant Significant I Significant Impact Impact Impact with ... .w_v... Mitigation a.Violate any water quality standards or waste discharge X requirements? b.Violate any water quality standards or waste discharge X 22 ................................................................................................................................................................................................................................ requirements? c.Substantially deplete groundwater supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level(e.g.,the production rate of pre existing X nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted)? d.Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of stream or river,in a manner,which would result in X substantial erosion or siltation on- or off site? e.Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river,or substantially increase the rate or X amount of surface runoff in a manner, which would result in flooding on- or off- site? f.Create or contribute runoff which would exceed the capacity of existing X or planned storm g.water drainage systems or provide substantial additional sources of polluted runoff? 1.0.11111 X h.Otherwise substantially degrade water quality? X i.Place housing within a 100 year flood hazard as mapped on a Federal Flood Hazard Boundary or Flood Insurance Rate Map or other flood X hazard delineation map? j.Place structures within a 100 year flood hazard area which would impede or redirect flood flows? X k.lnundation by seiche,tsunami,or mudflow? X .................................. ........................................................................................................................................................ (.Result in a potential for discharge of stormwater pollutants from areas of material storage,vehicle or equipment fueling,vehicle or X equipment maintenance (including washing),waste handling, hazardous materials handlin• or stora�se,delivery_ 23 docks or otherareas, ading outdoor work areas? m.Result in the potential for discharge or stormwater to affect the beneficial uses of the receiving waters? n.Create the potential for significant change in the flow velocity or volume of stormwater runoff to cause environmental harm? o.Creates insignificant increases in erosion of the project X site or surrounding areas? Significance Criteria: > The proposed project would result in significant adverse environmental impacts if one or more of the following conditions occur as a result of implementation of the proposed project: > Substantial and adverse increased inundation, sedimentation and/or damage from water forces to the subject project and/or other properties are caused by improvements such as grading, construction of barriers or structures. > Development within the 100-year flood plain as delineated by FEMA that would expose people and/or property to potential serious injury and/or damage. > Impervious surfaces increase and/or divert storm water runoff that results in the inability of the existing collection and conveyance facilities to accommodate the increased flows. > Project implementation will cause a violation of water quality objectives for surface and groundwater as established by the Water Quality Control Plan and impede the existing beneficial uses of on-site surface waters or off-site coastal waters as defined in the Water Quality Control Plan. > A usable groundwater aquifer for municipal, private, or agricultural purposes is substantially and adversely affected by depletion or recharge. > Storm water and/or induced runoff mixes with a tidal habitat or pond causing instability to the existing water quality (e.g., reduction of salinity below 16 ppm) which, in turn, substantially and adversely affects the sensitive brackish/saltwater marsh habitat by allowing for the introduction and establishment of invasive fresh water species. Sediments are increased and/or diverted by proposed improvements and cause sediment deposition in defined sensitive habitat areas (e.g., wetlands, jurisdictional waters) that adversely affect or significantly affect significant habitat and/or sensitive species as recognized by the applicable resource agencies. Analysis: A through o. Impacts to local hydrology and water quality No Impact. The proposed marijuana dispensary ordinance would allow dispensaries to locate within existing buildings and/or construct new buildings with the securing of a use permit. Given the small market area, it is expected that only a few dispensaries would choose to locate within 24 the city limits. Dispensaries that located within existing buildings would not impact factors a through o listed in the Table above because they would not involve site grading or construction, or alterations to drainage patterns, wetlands, or floodplains. Construction of new buildings to house marijuana dispensaries would require discretionary review and would be required to comply with all city code requirements related to hydrology and stormwater management, locating outside floodplains, environmental quality, as well as the state building code. Cumulative Impacts Since no impacts to hydrology and water quality were identified, none would contribute to possible cumulative impacts. Mitigation Measures Project implementation will not result in any potentially significant hydrology or water quality impacts. Therefore, no mitigation measures are required. 4.8 Hazards and Hazardous Materials—Would the Project: Would the Project: Potentially Less Than Less Than No Impact Significant Significant Significant Impact Impact Impact with Mitigation a. Create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials? b. Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the release of hazardous materials into the environment? c. Emit hazardous emissions or 25 handle hazardous or acutely X hazardous materials,substances, or waste within one-quarter mile of an existing or proposed school? d. Be located on a site, which is included on a list of hazardous materials sites compiled pursuant to Government Code Section X 65962.5, and, as a result, would it create a significant hazard to the public or the environment? e. For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles X of a public airport or public use airport, would the project result in a safety hazard for people residing or working in theproject area? f. For a project within the vicinity of a private airstrip, would the project result in a safety hazardX for people residing or working in the project area? g. Impair implementation of or physically interfere with an adopted emergency response X plan or emergency evacuation plan? h. Expose people or structures to a significant risk of loss, injury or death involving wildland fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wildlands? Significance Criteria: The proposed project would result in significant adverse environmental impacts if one or more of the following conditions occur as a result of implementation of the proposed project: ➢ Create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials. ➢ Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the release of hazardous materials into the environment. ➢ Emit hazardous emissions or handle hazardous or acutely hazardous materials, substances, or waste within one-quarter mile of an existing or proposed school. 26 > Be located on a site that is included on a list of hazardous materials sites compiled pursuant to Government Code Section 65962.5 and, as a result, would create a significant hazard to the public or the environment. > Result in a safety hazard for people residing or working in the project area if located within two miles of a public airport or public use airport. Analysis: a. Create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous materials? No Impact. Small indoor marijuana cultivation areas associated with dispensaries could involve the use of fertilizers and insecticides. However, the amount and schedule of use would be comparable to a typical outdoor garden on a single family residential property and therefore not significant. b. Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions involving the release of hazardous materials into the environment? No Impact. As indicated above, the minor use of fertilizers and insecticides may occur in the future dispensaries, but because of limitations on the size of growing areas and the number of dispensaries would not result in significant hazardous conditions. c. Emit hazardous emissions or handle hazardous or acutely hazardous materials, substances, or waste within one-quarter mile of an existing or proposed school? No Impact. As indicated above, the minor use of fertilizers and insecticides may occur in the cultivation areas of future dispensaries, but because of limitations on the size of growing areas and the number of dispensaries would not result in hazardous emissions. These materials are not considered acutely hazardous. d. Be located on a site, which is included on a list of hazardous materials sites compiled pursuant to Government Code Section 65962.5, and, as a result, would it create a significant hazard to the public or the environment? No Impact. It is expected that future marijuana dispensaries would be located in existing retail commercial buildings and therefore not on any hazardous material site. Any newly proposed building intended to house a dispensary would be subject to discretionary review and CEQA compliance and would be evaluated at that time. Moreover, no hazardous sites included on a list pursuant to Government Code Section 65962.5 exist within the city limits. e. For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a safety hazard for people residing or working in the project area? No Impact. The city has an Airport Master Plan with density, height and open space requirements intended to protect people, as well as the airport. It is expected that future marijuana dispensaries would typically locate in existing buildings or construct small buildings and would not involve large concentrations of people. They would function similar to pharmacies and small retail stores and therefore would not violate the land use compatibility standards contain in the Airport Master Plan. 27 f. For a project within the vicinity of a private airstrip, would the project result in a safety hazard for people residing or working in the project area? No Impact. (See Item e above) g. Impair implementation of or physically interfere with an adopted emergency response plan or emergency evacuation plan? No Impact. New marijuana dispensaries would operate similar to pharmacies and small retail stores and therefore would not conflict or interfere with any adopted emergency response plan. h. Expose people or structures to a significant risk of loss, injury or death involving Midland fires, including where wildlands are adjacent to urbanized areas or where residences are intermixed with wildlands? No Impact. Pursuant to the locations requirements contained in the proposed ordinance, no marijuana dispensary could be located in the western hillside area of the city, which is the only Wildland Fire hazard designated area in the City. Cumulative Impacts Since no impacts to hazards and hazardous materials were identified, none would contribute to possible cumulative impacts. Mitigation Measures Project implementation will not result in any potentially significant hazards and hazardous material impacts. Therefore, no mitigation measures are required. CHAPTER 5.0— CONCLUSIONS 5.0 CONCLUSIONS The analysis contained in this Initial Environmental Study reveals that the proposed medical marijuana dispensary ordinance would not result in potentially significant adverse impacts on the physical environment. 5.1 Mandatory Findings of Significance Would the Project: , Potentially.. ._. .Les_.. Impact .......... Less Than Less Than No m pacact Significant Significant Significant Impact Impact Impact with Mitigation a. Does the project have the X potential to degrade the quality of , � 28 the ironment, reduce vsubstantially I the habitat of a fish or wildlife species,cause a fish or wildlife population to drop below self-sustaining levels,threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? b. Does the project have impacts that are individuallylimited,but X I cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects)? c. Does the project have environmental effects, which will X cause substantial adverse effects on human beings, either directly or indirectly? Impact Analysis a. Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self-sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? No. Based on the findings and conclusions contained in the Initial Environmental Study, the proposed medical marijuana dispensary ordinance would not have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self-sustaining levels, threaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? 29 b. Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable"means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects)? No. Based on the findings and conclusions contained in the Initial Environmental Study, the proposed medical marijuana dispensary ordinance would not have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects)? c. Does the project have environmental effects, which will cause substantial adverse effects on human beings, either directly or indirectly? No. Based on the findings and conclusions contained in the Initial Environmental Study, the proposed medical marijuana dispensary ordinance would not have environmental effects, which will cause substantial adverse effects on human beings, either directly or indirectly? 5.2 Mitigation Monitoring and Reporting Program In accordance with the California Environmental Quality Act (CEQA), the City of Ukiah Department of Planning and Community Development prepared a Negative Declaration (ND) and Initial Study for the proposed project located citywide. The Initial Environmental Study and ND indicated that no potential adverse environmental impacts would result from the implementation of the proposed medical marijuana dispensary ordinance. Therefore no mitigation measures were required or identified and a Mitigation Monitoring and Reporting program is not required. CHAPTER 6.0—REFERENCES 7.0 REFERENCES 1. California Department of Conservation, Division of Land Resource Protection Farmland Mapping and Monitoring Program — Mendocino County — Important Farmland 2012, Sheet 2 of 2.- :// .cons .ca. ov/ / lr / / f/ 1 n 12 so.pdf 30 2. California Department of Conservation, Division of Mines and Geology— Special Studies Zone, Ukiah Quadrangle. Dated January 1, 1982. 3. California Department of Forestry and Fire Protection — Fire Hazard Severity Zones, Mendocino County. November 2007. http://frap.fire.ca.gov/webdata/maps/mendocino/fhszs_map.23.pdf 4. Department of Transportation - California Scenic Highway Mapping System. http://www.dot.ca.gov/hq/LandArch/scenic_highways/index.htm 5. County of Mendocino— The County of Mendocino General Plan. Adopted August 2009. 6. County of Mendocino— Ukiah Valley Area Plan (UVAP). Adopted 2012 7. Federal Highway Administration — Construction Noise Handbook. https://wwvv.fhwa.dot.gov/environment/noise/construction_noise/handbook/handbook00. cfm 8. Ukiah General Plan and Growth Management Plan, 1995 (2004/2009 — Housing Element)www.cityofukiah.com 9. Ukiah Municipal Airport Master Plan. Adopted 1996. 10. Ukiah WalMart Expansion EIR. Certified 2010 11. Ukiah Costco EIR. Certified 2012 12. Ukiah City Code — Medical Marijuana Dispensaries 5700-5703. Ordinance 1095 adopted 2007. 13. Ukiah Municipal Service Review, LAFCo, 2012 14. Ukiah Urban Water Management Plan, 2010 15. Ukiah City Code Zoning Regulations, Division 9, Chapter 2. 31 ATTACHMENT#2: CLEAN ORDINANCE NO. ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING CHAPTER 8 IN DIVISION 6; TABLE 3 IN SECTION 9223.1 OF ARTICLE 18, CHAPTER 2 IN DIVISION 9; AND SECTION 9254 IN ARTICLE 19, CHAPTER 2 IN DIVISION 9 OF THE UKIAH CITY CODE, ENTITLED "MEDICAL MARIJUANA DISPENSARIES" The City Council of the City of Ukiah hereby ordains as follows. SECTION 1 Chapter 8 in Division 6 of the Ukiah City Code is hereby amended to read as follows: § 5700 FINDINGS AND PURPOSE The City Council adopts the ordinance codified in this Chapter based upon the following findings: (A) In 1970, Congress enacted the Controlled Substances Act("CSA")which, among other things, makes it illegal to import, manufacture, distribute, possess or use marijuana in the United States. (B) In 1996, the voters of the state of California approved Proposition 215, or the Compassionate Use Act of 1996, codified at Health and Safety Code§11362.5 et seq. (the"Act"). (C) The Act creates a limited exception from criminal liability for seriously ill persons who are in need of medical marijuana for specified medical purposes and who obtain and use medical marijuana under limited, specified circumstances. (D) On January 1, 2004, SB 420 went into effect. SB 420, codified as Health and Safety Code§11362.7— 11362.83 and known as the"Medical Marijuana Program" ("MMP")was enacted by the state legislature to clarify the scope of the act and to allow cities and other governing bodies to adopt and enforce rules and regulations consistent with SB 420. (E) After the enactment of the MMP and in response to the MMP's explicit reservation of local authority to regulate medical marijuana cultivation and distribution, the City Council took legislative notice of the fact that California cities and counties that had permitted the establishment of medical marijuana dispensaries had experienced serious adverse impacts associated with and resulting from such dispensaries, including an increase in crime, including burglaries, robberies, violence, illegal sales of marijuana, use of marijuana by minors and other persons without medical need in the areas immediately surrounding such medical marijuana dispensaries; and malodorous smells, indoor fire hazards, mold, fungus, and pests caused by indoor cultivation at dispensaries. (F) To address these potential adverse impacts, in 2007, the City Council enacted Ordinance 1095, §1 ("Medical Marijuana Dispensaries Ordinance"), which prohibited and declared a public nuisance medical marijuana dispensaries in the City of Ukiah. (G) The 2007 Medical Marijuana Dispensaries Ordinance also states that the City Council's intention is to prohibit the operation and location of dispensaries in the City "until such Page 1 of 22 ATTACHMENT#2: CLEAN time as their legality is clearly established and a proposal can be developed that would satisfy the city council that the facility could operate without causing [serious adverse impacts]". (H)On October 9, 2015, the Governor signed into law AB 266,AB 243, and SB 643, which together comprise the Medical Marijuana Regulation & Safety Act ("MMRSA"). The MMRSA, which went into effect on January 1, 2016, created a statewide regulatory structure for the medical marijuana industry that also allows local governments to regulate the operation of marijuana businesses within their jurisdiction, pursuant to local ordinances. Specifically, the MMRSA allows the City of Ukiah to issue permits or licenses to operate marijuana businesses or prohibit their operation, to regulate or expressly prohibit the delivery of medical marijuana within its boundaries, and to regulate or expressly prohibit the cultivation of marijuana within its boundaries. Pursuant to the MMRSA, if the City opts not to expressly prohibit or regulate the cultivation, processing, delivery, and/or dispensing of medical marijuana, the State will be the sole licensing authority for these activities in the City. (I) To protect the public health, safety, and welfare, it is the desire of the City Council to modify the City Code consistent with the MMP and the MMRSA, regarding the location and operation of medical marijuana dispensaries, delivery of medical marijuana within the boundaries of the City, and cultivation of medical marijuana within the boundaries of the City. (J) There have been a number of marijuana dispensing-related incidents in California, some including acts of violence committed by persons without a legitimate medical need to use marijuana. (K)The City Council finds that medical marijuana dispensing which exceeds the limitations set forth in these regulations will likely result in an unreasonable risk of crime and other adverse impacts and will likely create offensive odors to persons living nearby. (L) It is the City Council's intention that nothing in this Chapter shall be construed to (1) allow persons to engage in conduct that endangers others or causes a public nuisance; (2) allow the use of marijuana for non-medical purposes; or(3) allow any activity relating to the distribution or consumption of marijuana that is otherwise illegal. (M) Pursuant to California Health and Safety Code §11362.71 et seq., the State Department of Health through the state's counties, is to be responsible for establishing and maintaining a voluntary medical marijuana identification card program for qualified patients and primary caregivers. (N) Health and Safety Code §11362.71(b) requires every county health department, or its designee, to implement a procedure to accept and process applications from those seeking to join the identification program in the manner set forth in §11362.71 et seq. (0) This Chapter is compatible with the general objectives of the general plan, in that a Medical Marijuana Dispensary use will be conditionally permitted in commercial and industrial districts, being similar to other permitted and conditionally permitted uses, such as pharmacies and medical clinics, and in that the use will be subject to strict review and conditions. (P)This Chapter will not be detrimental to the public health, safety and general welfare or adversely affect the orderly development of property, because the uses permitted under this Page 2 of 22 ATTACHMENT#2: CLEAN Chapter will be subject to careful review, limited in scope and location, and subject to strict operating requirements, avoiding or limiting potential negative effects. (Q) It is the purpose and intent of this Chapter to regulate medical marijuana dispensaries in order to promote the health, safety, morals, and general welfare of residents and businesses within the City. § 5701 INTERPRETATION AND APPLICABILITY. (A) This Chapter is not intended to create a positive conflict with the CSA, but rather to implement the MMRSA and related state laws. (B) Nothing in this Chapter is intended, nor shall it be construed, to exempt any marijuana- related activity from any and all applicable local and state construction, electrical, plumbing, land use, or any other building, fire, or land use standards or permitting requirements. (C) Nothing in this Chapter is intended, nor shall it be construed, to make legal any cultivation, transportation, sale, or other use of marijuana that is otherwise prohibited under California law. (D) All processing and distribution of medical marijuana within City limits shall be subject to the provisions of this Chapter, even if the processing, distribution, or cultivation existed or occurred prior to adoption of this Chapter. (E) Nothing in this Chapter is intended, nor shall it be construed, to allow or permit any "commercial cannabis activity," as defined in Business and Professions Code §19300.5(j), or any commercial or non-commercial activity involving marijuana use for recreational or other non- medical purposes that is not otherwise authorized in the Ukiah City Code. § 5702 DEFINITIONS. For the purpose of this Chapter, the following words and phrases shall have the following meaning: (A) "Accessory building" shall have the same meaning as set forth in City Code §9278. (B) "Applicant" means a person who is required to file an application for a permit under this Chapter, including an individual owner, managing partner, officer of a corporation, or any other operator, manager, employee, or agent of a Dispensary. (C) "City" means the City of Ukiah. (D) "Delivery" shall have the same definition as set forth in California Business and Professions Code §19300.5, and as it may be amended. (E) "Dispensary Use Permit" means a permit required to operate a Medical Marijuana Dispensary within the City and that is issued pursuant to this Chapter. (F) "Drug paraphernalia" or "paraphernalia" shall have the same definition as set forth in City Code §6071. Page 3 of 22 ATTACHMENT#2: CLEAN (G) "Identification card" shall have the same definition as in California Health and Safety Code §11362.7, and as it may be amended. (H) "Medical Marijuana Dispensary" or "Dispensary" means a "Dispensary" as defined in California Business and Professions Code §19300.5, as it now reads or may be amended in the future. (I) "On-Site" means an activity or accessory use that is related to the primary use — i.e. lawful, retail distribution of medical marijuana — and is located on the same legal parcel as the primary use. (J) "Permittee" means the person to whom a Dispensary Use Permit is issued. (K) "Person" means any individual, partnership, co-partnership, firm, association, joint stock company, corporation, limited liability company or combination of the above in whatever form or character. (L) "Person with an identification card" shall have the same definition as set forth in California Health and Safety Code §11362.7, and as it may be amended. (M) "Physician" means a licensed medical doctor (M.D.) or a doctor of osteopathic medicine (D.O.). (N) "Primary caregiver" shall have the same definition as set forth in California Health and Safety Code §11362.7, and as it may be amended. (0) "Qualified patient" shall have the same definition as set forth California Health and Safety Code §11362.7, and as it may be amended. (P) "School" means an institution of learning for minors, whether public or private, offering a regular course of instruction required by the California Education Code. This definition includes an elementary school, middle or junior high school, senior high school, or any special institution of education, but it does not include a vocational or professional institution of higher education, including any other college or university. (Q) "Use Permit" shall have the same definition as set forth in City Code §9261 and as it may be amended. (R) "Youth-oriented facility" means a public park, church, museum, library, or licensed daycare facility. (S) "Zoning Administrator" means the Zoning Administrator of the City of Ukiah or the authorized representative thereof. § 5703 DISPENSARY USE PERMIT REQUIRED TO OPERATE. (A) It is unlawful for any person to engage in, conduct or carry on, or to permit to be engaged in, conducted or carried on, in or upon any premises in the City the operation of a Medical Marijuana Dispensary unless the person first obtains and continues to maintain in full force and effect a Dispensary Use Permit from the City as required in this Chapter. Page 4 of 22 ATTACHMENT#2: CLEAN (B)After January 1, 2018, or such time when State implementing regulations are in effect for the MMRSA, whichever is earlier, it shall be unlawful to operate any business or conduct any activity in the City for which a State license is required under the MMRSA without also having a valid State license pursuant to the MMRSA. Prior to implementation of the State license program pursuant to MMRSA, any operation of a Dispensary, cultivation of medical marijuana, or delivery of medical marijuana permitted by the City shall be conducted in accordance with this Chapter, the City's Zoning and Land Use Ordinances, and all laws pertaining to the equivalent license classification under the MMRSA. (C) The grant of a Dispensary Use Permit by the City shall not create an entitlement or vested right in the permitee to any permit or license to operate any commercial, non-medical marijuana businesses or conduct any commercial, non-medical marijuana activities within the City. § 5704 TERM OF PERMITS AND RENEWALS REQUIRED. (A) Dispensary Use Permits issued under this Chapter shall expire one year following the date of their issuance which date shall appear on the face of the permit. (B) Dispensary Use Permits may be renewed by the Zoning Administrator for additional one-year periods upon application by the permittee, unless the permit is suspended or revoked in accordance with the provisions of this Chapter. (C) Applications for renewal shall be made at least 45 days before the expiration date of the permit and shall be accompanied by the nonrefundable application fee referenced in Section 5706 and all information necessary for the Zoning Administrator to evaluate the renewal request in light of the criteria listed in (F) below. In acting on an application for renewal the Zoning Administrator shall follow the procedures set forth in Section 5711(B) and (C), except that all references therein to the Planning Commission shall be deemed to refer to the Zoning Administrator. Upon timely application to renew a permit, the permit being renewed shall remain in effect until final action is taken to grant or deny the renewal application. (D) Applications for renewal made less than 45 days before the expiration date shall be processed in the same manner as a timely renewal application but shall not stay the expiration date of the permit. (E) Renewal applications shall be subject to duly noticed public hearings in accordance to the procedures set forth for minor use permit applications in Section 9262 of Division 9, Chapter 2, Article 20 of the City Code. (F) In determining whether to renew a Dispensary Use Permit, the Zoning Administrator will consider the following non-exclusive criteria, in addition to those criteria set forth in this Chapter at Section 5710: 1. Whether the Dispensary operated by the permittee has generated an excessive number of calls for police service compared to similarly situated businesses of the same size as the Dispensary. 2. Whether there have been excessive secondary criminal or public nuisance impacts in the surrounding area or neighborhood, including, but not limited to, disturbances of the peace, illegal drug activity, marijuana use in public, harassment of passersby, littering, loitering, illegal parking, loud noises, or lewd conduct. Page 5 of 22 ATTACHMENT#2: CLEAN 3. Whether the Dispensary operated by the permittee has a history of inadequate safeguards or procedures that show it is likely that it will not comply with the operating requirements and standards in this Chapter. 4. Whether the Dispensary has failed to pay fees, penalties, or taxes required by this Code or has failed to comply with the production of records or other reporting requirements of this Chapter. 5. Whether it appears that the permittee has, in its renewal application, provided a false statement of material fact or has knowingly omitted a material fact. 6. Whether the renewal applicant or one or more of its officers, employees, partners, managers or members with management responsibilities ("Managers") has been convicted of a felony, or has engaged in misconduct that is substantially related to the qualifications, functions or duties of a Dispensary operator. A conviction within the meaning of this Chapter means a plea or verdict of guilty, or a conviction following a plea of nolo contendere. Notwithstanding the above, an application shall not be denied solely on the basis that the applicant or any Manager has been convicted of a felony, if the person convicted has obtained a certificate of rehabilitation (expungement of felony record) under California law or under a similar federal statute or state law where the expungement was granted. 7. Whether the renewal applicant or Dispensary has previously or is currently engaged in unlawful, fraudulent, unfair, or deceptive business acts or practices. (G) The Zoning Administrator shall make findings of fact and either grant, grant conditionally, or deny the application for renewal of a Dispensary Use Permit. An applicant aggrieved by the Zoning Administrator 's decision to issue or to deny a Dispensary Use Permit renewal may appeal such decision to the Planning Commission by filing an appeal. All determinations of the Zoning Administrator regarding Dispensary Use Permit renewals shall be final unless a written appeal, stating the reasons for the appeal, and the appeal fee, if any, as established by resolution of the City Council from time to time, are filed with the Planning Department within ten (10) days of the date the decision was made. The appeal fee will be in addition to the nonrefundable renewal application fee. Appeals may be filed by an applicant. The Planning Commission shall conduct a duly noticed public hearing on the appeal in accordance to the applicable procedures as set forth in Section 9266 of Division 9, Chapter 2, Article 20 of the City Code, except that all references therein to the City Council shall be deemed to refer to the Planning Commission. At the close of the public hearing, the Planning Commission may affirm, reverse, or modify the appealed decision of the Zoning Administrator. All Planning Commission decisions on appeals of the Zoning Administrator 's decision with regard to an application for a Dispensary Use Permit renewal are final for the City. § 5705 GENERAL TAX LIABILITY. As a prerequisite to obtaining a permit pursuant to the terms hereof, an operator of a Dispensary shall also be required to apply for and obtain a Business License or exemption from the City of Ukiah and obtain a seller's permit or exemption from the State Board of Equalization pursuant to Division 2, Part 2, Chapter 2, Article 2 of the Cal. Revenue and Taxation Code, commencing with Section 6066e. Dispensary sales shall be subject to sales tax consistent with State law. Page 6 of 22 ATTACHMENT#2: CLEAN § 5706 IMPOSITION OF FEES. Every application for a Dispensary Use Permit or renewal shall be accompanied by an application fee, as established by resolution of the City Council from time to time. This application or renewal fee shall not include fingerprinting, photographing, and background check costs and shall be in addition to any other business license fee or permit fee imposed by this Code or other governmental agencies. Fingerprinting, photographing, and background check fees will be as established by resolution adopted by the City Council from time to time. § 5707 LIMITATION ON LOCATION OF DISPENSARIES. (A) A Dispensary may only be located within the Cl, C2, CN, M, and PD (Commercial) zoning districts and in the GU, UC, and DC downtown zoning districts as designated in the General Plan, Zoning Map. (B)A Dispensary shall be in a visible location that provides good views of the Dispensary entrance, windows and premises from a public street. (C) A Dispensary shall not be allowed in the following areas at the time of its permitted establishment: (1) Within 600 feet of a School, with that distance measured as the horizontal distance in a straight line from the property line of the School to the closest property line of the lot on which the Dispensary is to be located without regard to intervening structures, pursuant to California Health and Safety Code §11362.768; or (2) Within 250 feet of a Youth-oriented facility other than a School, or another Dispensary, with that distance measured by street frontage from the property line of the Youth-oriented facility to the closest property line of the lot on which the Dispensary is to be located, and not radial distance; or (3) Abutting, on any side of the parcel upon which the Dispensary is located, a parcel occupied by a Youth-oriented facility, a School, or another Dispensary; or (4) Within any residential zoned parcel or primary land use, or any property with an underlying residential or mobile homes general plan land use designation. (5) On a parcel having a residential unit, or on a parcel directly abutting a residentially-zoned property, unless there are intervening non-residential uses between the Dispensary and the residential unit or the residentially-zoned property that the Planning Commission or, on appeal, the City Council determines sufficient to provide an appropriate separation. (D) A waiver of the provisions in subsections (C)(2)-(5) of this Section may be granted if the applicant demonstrates on plans and materials presented for review and, on appeal, the Planning Commission determines that a physical barrier or other condition exists which achieves the same purpose and intent as the distance separation requirements established herein, and that, as a result, the Planning Commission makes a finding of no adverse impact resulting from the proposed location of the Dispensary. Page 7 of 22 ATTACHMENT#2: CLEAN § 5708 OPERATING REQUIREMENTS. Dispensary operations shall be established and managed only in compliance with the following standards: (A) Criminal History. Any applicant, his or her agent or employees, volunteer workers, or any person exercising managerial authority of a Dispensary on behalf of the applicant shall not have been convicted of any of the felony offenses enumerated in Health and Safety Code §19323(b)(5), or of a felony or misdemeanor involving moral turpitude, or on probation for a drug offense, or engaged in misconduct related to the qualifications, functions or duties of a permittee. (B) Minors. (1) It is unlawful for any permittee, operator, or other person in charge of any Dispensary to employ any person who is not at least 21 years of age. (2) Persons under the age of 18 shall not be allowed on the premises of a Dispensary unless they are a qualified patient or a primary caregiver, and they are in the presence of their parent or guardian. (3)The entrance to a Dispensary shall be clearly and legibly posted with a notice indicating that persons under the age of 18 are precluded from entering the premises unless they are a qualified patient or a primary caregiver, and they are in the presence of their parent or guardian. (4) The burden of proof is on the Dispensary personnel to establish compliance with this subsection (B) by clear and convincing evidence. (D) Dispensary Access. (1)The entrance into the Dispensary building shall be locked at all times with entry strictly controlled; e.g., a buzz-in electronic/mechanical entry system with a vestibule is highly encouraged. A viewer shall be installed in the door that allows maximum angle of view of the exterior entrance. (2) Dispensary personnel shall monitor site activity, control loitering and site access. (3) Only Dispensary staff, primary caregivers, qualified patients and persons with bona fide purposes for visiting the site shall be allowed on the premises at a Dispensary. (4) Potential patients or caregivers shall not visit a Dispensary without first having obtained a valid written recommendation from their physician recommending use of medical marijuana. (5) Only a primary caregiver and qualified patient shall be a in the designated dispensing area with Dispensary personnel. All other authorized visitors shall remain in the designated waiting area in the front entrance/lobby. (6) Restrooms shall remain locked and under the control of management. (E) Dispensing Operations. (1) The Dispensary may possess no more dried marijuana or plants per qualified patient or caregiver than permitted in strict accordance with California Health and Safety Code § 11362.77 and any other applicable State law, and as amended. (2)A Dispensary shall only dispense to qualified patients or caregivers with: (a)a currently valid physician's approval or recommendation in compliance with the criteria in California Health and Safety Code § 11362.5 et seq. and valid official identification, such as a Department of Motor Vehicles driver's license or State Identification Card, or (b) a currently valid California Medical Marijuana Identification Card or a Patient ID Center Identification Card. Page 8 of 22 ATTACHMENT#2: CLEAN (3) For qualified patients or caregivers without a California Medical Marijuana Identification Card or a Patient ID Center Identification Card, prior to dispensing medical marijuana, the Dispensary shall obtain verbal, online, or signed verification from the recommending physician's office personnel that the individual requesting medical marijuana is a qualified patient. (4) A Dispensary shall not have a physician on-site to evaluate patients and provide a recommendation for medical marijuana. (5) Patient records shall be maintained and verified as needed, and at least annually verified with the qualifying patient's medical doctor or doctor of osteopathy unless the patient has provided a California Medical Marijuana Identification Card or a Patient ID Center Identification Card. (6) Information on prior year's operations shall be provided annually, as required in this Chapter. The operator shall adjust the operations as necessary to address issues. (F) Hours of Operation (1) Hours of Operation are limited to 9:00 a.m. to 9:00 p.m., seven days a week. (G) Consumption Restrictions. (1) Marijuana shall not be consumed on the premises of the Dispensary. The term "premises" includes the actual building, as well as any accessory structures, parking areas, or other surroundings within 200 feet of the Dispensary's entrance. (2) Dispensary operations shall not result in illegal redistribution of medical marijuana obtained from the Dispensary, or use in any manner that violates local, State or City Codes. (3) No person may consume marijuana, by smoking or vaporization, in any public places. Public places shall include, but are not limited to, city owned parks and/or city sponsored events where designated as nonsmoking areas by resolution of the city council, streets, sidewalks, alleys, highways, public parking lots as defined in City Code§6000 and as amended, enclosed places and places of employment as defined in City Code §4503 and 4505 and as amended, and any other property owned or leased by the City, or in which the City holds a right-of-way easement, and which is open to members of the general public, except while actively passing through on the way to another destination. Nothing in this Section is intended, nor shall it be construed to be inconsistent with the California Indoor Clean Air Act of 1976, Health and Safety Code §118875 et seq and as amended. (H) Retail Sales and Cultivation. (1) No cannabis shall be cultivated on the premises of the Dispensary, except in compliance with this Chapter and with City Code §6093 and 9254 and Health and Safety Code§11362.5 et seq. The space devoted to on-site cultivation at a permitted Dispensary shall not exceed twenty-five percent of the total floor area, but in no case more than five hundred square feet. Cultivation shall be limited to interior areas of buildings. (a) Except for immature nursery stock marijuana plants, marijuana plants grown by the Dispensary shall only be utilized for production of processed marijuana to dispense to patients. (b) A security plan for the growing area shall be submitted to the Ukiah Police Chief for review and approval. Such plan shall include: security alarms and surveillance systems; physical measures to prevent access to the area by anyone other than Dispensary staff; and physical measures to prevent vehicle penetration of the growing area. Page 9 of 22 ATTACHMENT#2: CLEAN (c)The cultivation area shall include a one-hour firewall assembly and shall not create excessive humidity or mold conditions. The cultivation area shall have an air treatment system that prevents odors generated from the cultivation of marijuana on the Dispensary property from being detected by any reasonable person of normal sensitivity outside the Dispensary property, as set forth in City Code §5708(I)(4). The medical marijuana cultivation area shall be in compliance with the current, adopted edition of the California Building Code as regards Natural Ventilation or Mechanical Ventilation. (d) Cultivation facilities are strongly encouraged to utilize the most water- efficient and environmentally-responsible cultivation practices available. The City reserves the right to require annual reports on cultivation facility practices, including but not limited to cultivation mediums and water use methods. (e) The cultivation use shall comply with applicable storm water, wastewater, and Building Code requirements and any applicable State or Federal law, including the Clean Water Act, 33 U.S.C. §1251 et seq. (2) With the approval of the Planning Commission, a Dispensary may conduct or engage in the commercial sale of specific products, goods or services in addition to the provision of medical marijuana and other items permitted by these regulations on terms and conditions consistent with this Chapter and applicable law. (3) Up to 150 square feet of the total square footage of the Dispensary may be utilized for display and sales of devices necessary for administering medical marijuana, including but not limited to rolling papers and related materials and devices, pipes, water pipes, and vaporizers. Such devices may only be provided to qualified patients or primary caregivers and only in accordance with Health and Safety Code §11364.5 and as amended. (4) Retail sales of medical marijuana that violate California law or this Chapter are expressly prohibited. (5)A Dispensary shall meet all the operating criteria for the dispensing of medical marijuana as is required pursuant to California Health and Safety Code §11362.5 et seq and as amended. (6) The provision of locally-grown and organic marijuana is encouraged. (I) Operating Plans. (1) Floor Plan. A Dispensary shall have a lobby waiting area at the entrance to receive clients, and a separate and secure designated area for dispensing medical marijuana to qualified patients or designated caregivers. The primary entrance shall be located and maintained clear of barriers, landscaping and similar obstructions so that it is clearly visible from public streets, sidewalks or site driveways. (2) Storage. A Dispensary shall have suitable locked storage on premises, identified and approved as a part of the security plan, for after-hours storage of medical marijuana. (3)Minimum Staffing Levels.The premises shall be staffed with at least one person during hours of operation who shall not be responsible for dispensing medical marijuana. (4) Odors Control. The Dispensary shall have an air treatment system that prevents odors generated from the storage and cultivation of marijuana on the Dispensary property from being detected by any reasonable person of normal sensitivity outside the Dispensary property. To achieve this, both the storage and cultivation areas shall be, at minimum, mechanically ventilated with a carbon filter or superior method. (5) Security Plans. A Dispensary shall provide adequate security on the premises, as approved by the Chief of Police and reviewed by the Planning Commission, including Page 10 of 22 ATTACHMENT#2: CLEAN lighting and a premise and panic alarm system monitored by a licensed operator, to insure the safety of persons and to protect the premises from theft. (6) Security Cameras. Security surveillance cameras shall be installed to monitor the main entrance and exterior of the premises to discourage loitering, crime, illegal or nuisance activities. (7) Security Video Retention. Security video shall be maintained for 90 days. (8)Alarm System. Professionally monitored premise and panic alarm system shall be installed and maintained in good working condition. (9) Emergency Contact. A Dispensary shall provide the Chief of Police with the name, e-mail address, phone number and facsimile number of an on-site community relations staff person to whom one can provide notice if there are operating problems associated with the Dispensary. The Dispensary shall make every good faith effort to encourage neighborhood residents to call this person to try to solve operating problems, if any, before any calls or complaints are made to the City. (J) Signage and Notices. (1) A notice shall be clearly and legibly posted in the Dispensary indicating that smoking, ingesting or consuming marijuana on the premises or in the vicinity of the Dispensary is prohibited. The notice shall be posted in both English and Spanish. (2) Signs on the premises shall not obstruct the entrance or windows. (3) Address identification shall comply with illuminated address signs requirements. (4) Business identification signage shall be limited to that needed for identification only, consisting of a single window sign or wall sign that shall comply with City Code§3227 and any other City Code provisions regulating signage. (K) Employee Records. Each owner or operator of a Dispensary shall maintain a current register of the names of all volunteers and employees currently working at or employed by the Dispensary, and shall disclose such registration for inspection by any City officer or official for purposes of determining compliance with the requirements of this Chapter. (L) Patient Records. Information identifying the names of patients, their medical conditions, or the names of their primary caregivers is confidential and such disclosure is prohibited pursuant to the federal Health Insurance Portability and Accountability Act of 1996 (42 U.S.C. Sec. 1320d et seq.) and the Confidentiality of Medical Information Act (California Civil Code§56 et seq.). In order to protect patient confidentiality, the Dispensary shall maintain records of all qualified patients with a valid identification card and primary caregivers with a valid identification card using only the identification card number issued by the State, or its agent, pursuant to California Health and Safety Code §11362.7 et seq. Such records may be maintained on or off-site, and shall be made available for inspection by any City official authorized to enforce this Chapter for purposes of determining compliance with the requirements of this Chapter. (M) Staff Training. Dispensary staff shall receive appropriate training for their intended duties to ensure understanding of rules and procedures regarding dispensing in compliance with state and local law, and the Dispensary shall employ properly trained or use professionally-hired security personnel in accordance with the conditions of its permit. (N) Site Management. (1)The operator of the establishment shall take all reasonable steps to discourage and correct objectionable conditions that constitute a nuisance in parking areas, Page 11 of 22 ATTACHMENT#2: CLEAN sidewalks, alleys and areas surrounding the premises and adjacent properties during business hours if directly related to the patrons of the subject Dispensary. (a) "Reasonable steps" shall include calling the police in a timely manner; and requesting those engaging in objectionable activities to cease those activities, unless personal safety would be threatened in making the request. (b) "Nuisance" includes, but is not limited to, disturbances of peace, open public consumption of marijuana or alcohol, excessive pedestrian or vehicular traffic, illegal drug activity, harassment of passersby, excessive littering, excessive loitering, illegal parking, excessive loud noises, especially late at night or early in the morning hours, lewd conduct or excessive police detentions and arrests. (2)The operator shall take all reasonable steps to reduce loitering in public areas, sidewalks, alleys and areas surrounding the premises and adjacent properties during business hours. (3) The operator shall provide Dispensary patients with a list of the rules and regulations governing medical marijuana use and consumption within the City and recommendations on sensible marijuana etiquette. (0) Compliance with Other Requirements. The operator shall comply with all applicable provisions of local, state or federal laws, regulations or orders, as well as any condition imposed on any permits issued pursuant to applicable laws, regulations or orders. (P) Confidentiality. The information provided for purposes of this Section shall be maintained by the City as confidential information, and shall not be disclosed as public records unless pursuant to subpoena issued by a court of competent jurisdiction or otherwise compelled by court order. (Q) Display of Permit. Every Dispensary shall display at all times during business hours the permit issued pursuant to the provisions of this Chapter for such Dispensary in a conspicuous place so that the same may be readily seen by all persons entering the Dispensary. (R) Reporting and Payment of Fees. Each permittee shall file an annual statement with the Planning Department: (1) indicating the number of patients served by the Dispensary within the previous calendar year, (2) the continuing accuracy of the information in the prior year's Dispensary Use Permit application, (3) documenting any changes or additions to that information as of the date for renewal of the Permit, any citizen complaints, City Code violations, and calls for law enforcement during the prior year, the applicant's compliance with applicable City and State law governing the operation of dispensaries, and (4) including any additional information the Planning Department deems necessary to administer this Chapter, and pay all annual permit fees. (S) Alcoholic Beverages. No Dispensary shall hold or maintain a license from the State Division of Alcoholic Beverage Control for the sale of alcoholic beverages, or operate a business on the premises that sells alcoholic beverages. No alcoholic beverages shall be allowed or consumed on the premises. (T) Dispensaries shall comply with the parking requirements for medical office uses. (U) Inspections. During normal business hours, Dispensaries permitted under this Chapter shall provide access for administrative inspections by City officials or officers to verify compliance with this Chapter.Any Dispensary's refusal to comply with this Section shall be deemed a violation of this Chapter. Page 12 of 22 ATTACHMENT#2: CLEAN § 5709 APPLICATION PREPARATION AND FILING. (A) Application Filing. A complete Dispensary Use Permit application submittal packet shall be submitted in accordance with City Code §9262, including a detailed written statement as to how the proposed Dispensary complies with Sections 5707 and 5708, and any other information or submissions required by this Chapter. All applications for Dispensary Use Permits shall be filed with the Planning Department, using forms provided by the City, and accompanied by the applicable filing fee and any other applicable fees or charges. It is the responsibility of the applicant to provide information required for approval of the permit. The application shall be made under penalty of perjury. (B) Eligibility for Filing. Applications may only be filed by the owner of the subject property, or person with a lease signed by the owner or duly authorized agent allowing them to occupy the property for the intended use. If the applicant is a lessee, a copy of the duly executed lease currently in effect must accompany the application. (C) Filing Date. The filing date of any application shall be the date when the City receives the last submission of information or materials required in compliance with the submittal requirements specified herein. (D) Effect of Incomplete Filing. Upon notification that an application submittal is incomplete, the applicant shall submit any additional documents or information required to complete the application within thirty (30) days of the date the applicant is notified in writing by the Planning Department that the application is incomplete. If the applicant fails to complete the application within said thirty (30) days, the application shall be deemed withdrawn and a new application submittal that complies with Sections 5709(A) and (F) shall be required in order to proceed with the application. (E) Effect of Other Permits or Licenses. The fact that an applicant possesses other types of state or City permits or licenses does not exempt the applicant from the requirement of obtaining a Dispensary Use Permit. (F)Submittal Requirements. Any application for a Dispensary Use Permit shall include the following information. (1) Applicant(s) Name. The full name (including any current or prior aliases, or other legal names the applicant is or has been known by, including maiden names), present address, and telephone number of the applicant; (2) Applicant(s) Mailing Address. The address to which notice of action on the application is to be mailed; (3) Previous Addresses. Previous addresses for the past five years immediately prior to the present address of the applicant; (4) Verification of Age. Written proof that the applicant is over the age of 21 years of age; (5) Physical Description. Applicant's height, weight, color of eyes and hair; (6) Photographs. Passport quality photographs for identification purposes; (7) Employment History. All business, occupation, or employment of the applicant for the five years immediately preceding the date of the application; (8) Tax History. The Dispensary business tax history of the applicant, including whether such person, in previously operating in this or another city, county or state under license has had a business license revoked or suspended, the reason therefor, and the Page 13 of 22 ATTACHMENT#2: CLEAN business or activity or occupation in which the applicant engaged subsequent to such action of suspension or revocation; (9) Management Information. The name or names and addresses of the person or persons having the management or supervision of applicant's business; (10) Criminal Background. A background investigation verifying whether the person or person having the management or supervision of applicant's business has been convicted of a crime(s), the nature of such offense(s), and the sentence(s) received therefor; (11) Employee Information. Number of employees, volunteers, and other persons who will work at the Dispensary; (12) Plan of Operations. A plan of operations describing how the Dispensary will operate consistent with the intent of State law and the provisions of this Chapter, including but not limited to: (a) Ensuring that the Dispensary will not engage in retail sales of medical marijuana that violate California law or this Chapter. (b) Controls that will assure medical marijuana will be dispensed to qualifying patients or caregivers only. (c) Controls that will ensure access to Dispensary premises is adequately monitored and restricted to pre-approved qualified patients and caregivers. (13) Written Project Description. A written description summarizing the proposed Dispensary use size, number of patients, characteristics and intent; (14) Written Response to Dispensary Standards. The applicant shall provide a comprehensive written response identifying how the Dispensary plan complies with the each of the standards for review in this Chapter, specifically the limitation on location and operating requirements in Sections 5707 and 5708; (15) Written Response to Criteria for Review Section. The applicant shall provide a written response indicating the method by which each of the criteria for review enumerated in Section 5710 has been satisfied; (16) Security Plan. A detailed security plan outlining the proposed security arrangements for insuring the safety of persons and to protect the premises from theft. The plan shall include installation of security cameras, a premise and panic alarm system monitored by a licensed operator, and a security assessment of the site conducted by a qualified professional; (17) Floor Plan. A sketch or diagram showing the interior configuration of the premises, including a statement of the total floor area occupied by the Dispensary. The sketch or diagram need not be professionally prepared, but must be drawn to a designated scale or drawn with marked dimensions of the interior of the premises to an accuracy of plus or minus six inches; (18) Site Plan. A sketch or diagram showing exterior configuration of the premises, including the outline of all structures, parking and landscape areas, and property boundaries. The sketch or diagram need not be professionally prepared, but must be drawn to a designated scale or drawn with marked dimensions to an accuracy of plus or minus six inches; (19)Accessibility Evaluation. A written evaluation of accessibility to and within the building, and identification of any planned accessibility improvements. (20) Neighborhood Context Map. An accurate straight-line drawing depicting the building and the portion thereof to be occupied by the Dispensary, and: (a) the property lines of any School within 600 feet of the property line of the Dispensary for which a permit is requested, (b) the property lines of any Dispensary within 250 feet of the primary entrance of the Dispensary for which a permit is requested, and (c) the property lines of Page 14 of 22 ATTACHMENT#2: CLEAN any youth-oriented facility or residential zone or use within 250 feet of the primary entrance of the Dispensary; (21) Lighting Plan.A lighting plan showing existing and proposed exterior premises and interior lighting levels that would be the minimum necessary to provide adequate security lighting for the use and comply with all City standards regarding lighting design and installation. All lighting shall be fully hooded and downcast, and shall not shine towards the night sky, adjacent property or any street. (22)City Authorization.Written authorization for the City, its agents and employees to seek verification of the information contained within the application; (23) Statement of Owner's Consent. A statement in writing by the applicant that he or she certifies under penalty of perjury that the applicant has the consent of the property owner and landlord to operate a Dispensary at the location; (24)Applicant's Certification. A statement in writing by the applicant that he or she certifies under penalty of perjury that all the information contained in the application is true and correct; (25) Other Information. Such other information as deemed necessary by the Planning Department to demonstrate compliance with this Chapter including all City and State Codes, including operating requirements established in this Chapter. (G) Renewal. Applications for one-year renewal shall be accompanied by the following minimum information: (1) The operator shall report the number of patients served and pay applicable fees, as required by this Chapter. (2) The operator shall provide a detailed description of any adjustments and changes proposed or that have occurred in Dispensary operations to address issues, or comply with laws. (3) The operator shall identify any problems encountered during operations and how they have been addressed. (4) The operator shall identify how the Dispensary has managed its operations to comply with the operating requirements of this Chapter and with State law. § 5710 CRITERIA FOR REVIEW. In addition to the findings required in City Code §9262, the Planning Commission shall consider the following criteria in determining whether to grant or deny a Dispensary Use Permit, and the Zoning Administrator shall consider the following criteria in determining whether to grant or deny renewals of a Dispensary Use Permit: (A) That the Dispensary Use Permit is consistent with the intent of the Compassionate Use Act of 1996, the MMRSA, and related State law, the provisions of this Chapter and the City Code, including the application submittal and operating requirements herein. (B) That the Dispensary location is not identified as having significant crime issues (e.g., based upon crime reporting statistics as maintained by the Police Department). (C) That there have not been significant numbers of calls for police service, crimes or arrests in the area or to an existing Dispensary location. (D) That an applicant or employee is not under 21 years of age. Page 15 of 22 ATTACHMENT#2: CLEAN (E) That all required application materials have been provided and/or the Dispensary has operated successfully in a manner that shows it would comply with the operating requirements and standards specified in this Chapter. (F) That all required application or annual renewal fees have been paid and reporting requirements have been satisfied in a timely manner. (G)That the location is not prohibited by the provisions of this Chapter or any local or state law, statute, rule or regulation and no significant nuisance issues or problems are anticipated or have resulted from Dispensary operations. (H) That the site plan, floor plan, and security plan have incorporated features necessary to assist in reducing potential crime-related problems and as specified in the operating requirements in Section 5708. These features may include, but are not limited to, security on-site; procedure for allowing entry; openness to surveillance and control of the premises; the perimeter, and surrounding properties; reduction of opportunities for congregating and obstructing public ways and neighboring property; illumination of exterior areas; and limiting furnishings and features that encourage loitering and nuisance behavior. (I) That no Dispensary use, owner, permittee, agent, or employee has violated any provision of this Chapter including grounds for suspension, modification or revocation of a permit. (J)That all reasonable measures have been incorporated into the plan and/or consistently taken to successfully control the establishment's patrons' conduct resulting in disturbances, vandalism, crowd control inside or outside the premises, traffic control problems, marijuana use in public, or creation of a public or private nuisance, or interference with the operation of another business. (K)That the Dispensary would not adversely affect the health, peace or safety of persons living or working in the surrounding area, overly burden a specific neighborhood with special needs or high impact uses, or contribute to a public nuisance; or that the Dispensary has resulted in repeated nuisance activities including disturbances of the peace, illegal drug activity, marijuana use in public, harassment of passersby, excessive littering, excessive loitering, illegal parking, excessive loud noises, especially late at night or early in the morning hours, lewd conduct, or police detentions or arrests. (L) That any provision of the City Code or condition imposed by a City issued permit, or any provision of any other local, or State law, regulation, or order, or any condition imposed by permits issued in compliance with those laws has not been violated. (M) That the applicant has not violated any local or State law, statute, rule or regulation respecting the distribution, possession, or consumption of marijuana. (N) That the applicant has not knowingly made a false statement of material fact or has knowingly omitted to state a material fact in the application for a permit. (0) That the applicant, his or her agent or employees, or any person who is exercising managerial authority on behalf of the applicant has not been convicted of a felony, or of a misdemeanor involving moral turpitude, or has engaged in misconduct related to the qualifications, functions or duties of a permittee. Page 16 of 22 ATTACHMENT#2: CLEAN (P) That the applicant has not engaged in unlawful, fraudulent, unfair, or deceptive business acts or practices. (Q) That adequate parking will be provided at a rate of one space for every 200 gross square feet of retail space, office space, and similar floor areas, pursuant to City Code §9198(F)(1). § 5711 INVESTIGATION AND ACTION ON APPLICATION. After the making and filing of a complete application for the Dispensary Use Permit and the payment of the fees, the applicant shall complete a fingerprint background check and the Police Department shall conduct an investigation of the application. In processing the application: (A) The Planning Department shall refer the application to any other City departments as necessary to complete the review of the application. (B) Following provision of complete application materials, inter-departmental review, and compliance with the California Environmental Quality Act,the Planning Department shall schedule the Dispensary Use Permit for Planning Commission review. In making a decision to grant or deny the application the Planning Commission shall follow the notice and hearing procedures and make the findings required by City Code §9262(C)-(F) and shall either grant or deny the application in accordance with the provisions of this Chapter. (C) In approving a Dispensary Use Permit, the Planning Commission may impose conditions, restrictions or require revisions to the proposal to comply with the purpose and intent of this Chapter. (D) The Planning Department shall cause a written notice of the Planning Commission decision to issue or deny a permit to be mailed to the applicant by U.S. mail. § 5712 APPEAL FROM PLANNING COMMISSION DETERMINATION. (A) An applicant aggrieved by the Planning Commission decision to issue or to deny a Dispensary Use Permit may appeal such decision to the City Council by filing an appeal. All determinations of the Planning Commission regarding Dispensary Use Permits shall be final unless a written appeal, stating the reasons for the appeal, and the appeal fee, if any, as established by resolution of the City Council from time to time, are filed with the City Council within ten (10) days of the date the decision was made. Appeals may be filed by an applicant or any interested party. An interested party may appeal only if he or she appeared and stated his or her position during the hearing on the decision from which the appeal is taken. (B) The City Council shall conduct a duly noticed public hearing on the appeal in accordance to the procedures applicable to an appeal of a decision to grant or deny a use permit as set forth in Division 9, Chapter 2, Article 20 of the City Code. At the close of the public hearing, the City Council may affirm, reverse, or modify the appealed decision of the Planning Commission. All City Council decisions on appeals of the Planning Commission's decision with regard to an application for a Dispensary Use Permit are final for the City. Page 17 of 22 ATTACHMENT#2: CLEAN § 5713 REVOCATION. (A) Any Dispensary Use Permit issued under the terms of this Chapter may be revoked by the Zoning Administrator, when it shall appear to the Administrator that the use for which the Dispensary Use Permit was granted is not being conducted in compliance with the Dispensary Use Permit as conditioned, the permittee has violated any of the requirements of this Chapter, or the Dispensary is operated in a manner that violates the provisions of this Chapter, including the criteria for review and operating requirements sections, or conflicts with State law. (B) The Zoning Administrator shall conduct revocation proceedings in compliance with Section 9262(H)of this Code, except that all references therein to the Planning Commission shall be deemed to refer to the Zoning Administrator. Notice of the hearing required by said Section shall be given in compliance with Section 9262(C). In addition, notice of the revocation hearing, including a description of the facts and violations relied upon in seeking revocation, shall be served on the permit holder by personal service, overnight courier or registered United States Mail, return receipt requested, not later than ten (10) day prior to the hearing. Service shall be deemed complete when received by the permit holder or forty-eight hours after deposit in the United States Mail, whichever occurs first. Notice shall be sent to the address as shown on the permit application or to an address which the permit holder has requested in writing that the City use for official communications.The address shall not be a Post Office box, but must be a physical address. (C) If any person holding a permit or acting under the authority of such permit under this Chapter is convicted of a public offense in any court for any offense that would constitute a violation of their Dispensary Use Permit or this Chapter, the Zoning Administrator may revoke such permit forthwith without any further action thereof, other than giving notice of revocation to the permittee. (D)The final decision of the Zoning Administrator to revoke a Dispensary Use Permit may be appealed to the Planning Commission. The appeal hearing shall be conducted in compliance with City Code Section 9266, except that all references therein to the City Council in an appeal of a Zoning Administrator decision shall be deemed to refer to the Planning Commission. § 5714 EFFECT OF REVOCATION. When a final decision has been made revoking any Dispensary Use Permit provided for in this Chapter, no new application for a Dispensary Use Permit shall be accepted from the applicant and no such Permit shall be issued to such person or to any corporation or other business entity, including but not limited to, a partnership or limited liability company, in which he or she shall have any direct or indirect beneficial, financial or ownership interest for a period of three years after the action revoking the Permit. § 5715 TRANSFER OF PERMITS. (A) A permittee shall not operate a Dispensary under the authority of a Dispensary Use Permit at any place other than the address of the Dispensary stated in the application for the permit. (B) A permittee shall not transfer ownership or control of a Dispensary, including by transferring a controlling interest in the permittee, or transfer a Dispensary Use Permit to another Page 18 of 22 ATTACHMENT#2: CLEAN person or entity unless and until the transferee obtains its own Dispensary Use Permit. Any other assignment of a Dispensary Use Permit is prohibited. (C) No Dispensary Use Permit may be transferred when the Zoning Administrator or Planning Commission have notified the permittee that the permit has been or may be revoked. (D)Any attempt to transfer a Dispensary Use Permit either directly or indirectly in violation of this Section is declared void, and the permit shall be deemed revoked. § 5716 TIME LIMIT FOR FILING APPLICATIONS UPON ANNEXATION. Any Dispensary that was legally established in Mendocino County ("County") and which is subsequently annexed into the City must apply for and obtain a Dispensary Use Permit in compliance with the provisions of this Chapter within 90 days from the date the annexation becomes effective. Continued operation of a Dispensary without a permit more than 90 days after annexation shall constitute a violation of this Chapter, unless an extension of the 90 day period is approved by the Planning Commission upon the applicant's demonstration of reasonable grounds to do so. § 5717 MARIJUANA DELIVERY. (A)A permitted Dispensary located in the City may deliver marijuana to qualified patients and caregivers at their residence in the City. Such permissible delivery of marijuana to qualified patients shall be limited to delivery by lawfully-operated, permitted dispensaries located within the jurisdictional limits of the City. Any individual engaging in the activity of delivering medical marijuana from a permitted Dispensary to a qualified patient must have a business license in accordance with Division 2, Chapter 1, Article 3 of the City Code. All other marijuana delivery is a prohibited activity in the City, except where the City is preempted by federal or state law from enacting a prohibition on such activity. (B) In conformity with City Code §6001, it shall be unlawful for any qualified individual engaging in the activity of delivering medical marijuana from a permitted Dispensary to a qualified patient to be in an intoxicated condition or under the influence of narcotic drugs within the corporate City limits of the City in, on, or about any automobile, motorcycle, motor vehicle, street car, railroad car or other vehicle. § 5718 VIOLATIONS. (A) It is unlawful for any person, individual, partnership, co-partnership, firm, association, joint stock company, corporation, limited liability company or combination of the above in whatever form or character to violate any provision or fail to comply with any of the requirements of this Chapter. (B)A violation of this Chapter shall be subject to the enforcement and penalties specified in City Code §5723. § 5719 REMEDIES. This Chapter shall be subject to enforcement pursuant to Division 8, Article 22 of this Code. Page 19 of 22 ATTACHMENT#2: CLEAN § 5720 SEPARATE OFFENSE FOR EACH DAY. Any person who violates any provision of this Chapter shall be guilty of a separate offense for each and every day during any portion of which any such person commits, continues, permits, or causes a violation thereof, and shall be penalized accordingly. § 5721 HOLD HARMLESS. As a condition of approval of any permit issued pursuant to this Chapter for medical marijuana cultivation, processing, or distribution, the permittee shall indemnify, defend and hold harmless the City of Ukiah and its agents, officers, elected officials, and employees for any claims, damages, or injuries brought by a permittee's clients or employees, adjacent or nearby property owners or other third parties due to permitted uses or operations, and for any expense incurred by City as a result of or in defense of any such claim.. § 5723 PENALTIES. (A) It shall be unlawful and constitute a misdemeanor for any person to violate the provisions of this Chapter, punishable by a fine of not more than one thousand dollars ($1,000.00) or imprisonment in the county jail for a period of not more than six(6) months or both. This penalty shall not apply, if prohibited by state law. (B) The penalty provided herein is in addition to any other penalty or remedy available at law or in equity, whether civil or criminal, for any violation of this Chapter or engaging in activity requiring a City license or permit, including, without limitation, a business license or building permit, without first obtaining such permit or license. § 5724 JUDICIAL REVIEW. Judicial review of a decision made under this Chapter may be had by filing a petition for a writ of mandate with the superior court in accordance with the provisions of the California Code of Civil Procedure §1094.5. Any such petition shall be filed within 90 days after the day the decision becomes final as provided in California Code of Civil Procedure §1994.6 which shall be applicable for such actions. SECTION 2 Table 3 in Section 9223.1 of Article 18, Chapter 2 in Division 9 of the Ukiah City Code is hereby amended by adding a new permit category, DUP — Use Allowed with a Dispensary Use Permit, to the heading column entitled "Use Categories and Specific Uses", by specifying that a Medical marijuana dispensary is an allowable use with a Dispensary Use Permit in the General Urban (GU), Urban Center (UC), and Downtown Core (DC) zoning districts, and replacing the reference to section 5702 in the column entitled "Additional Zoning Requirements by Code Section with references to Section 5703 and Section 5707. Page 20 of 22 ATTACHMENT#2: CLEAN SECTION 3 Section 9254 in Article 19,Chapter 2 in Division 9 of the Ukiah City Code is hereby amended to read as follows (unchanged text is omitted and is shown by "* **"): § 9254 MARIJUANA CULTIVATION * ** B. Cultivation of Marijuana: * ** 2. Indoor Cultivation: Except as permitted in Chapter 8 in Division 6 of this Code, it is hereby declared to be unlawful and a public nuisance for any person owning, leasing, occupying, or having charge or possession of any parcel within any residential zoning district (R-1, R-2, R-3 and CN districts) in the city of Ukiah to cause or allow such parcel to be used for the cultivation of more than twelve (12) mature and twenty four (24) immature marijuana plants within a fully enclosed and secure structure on the parcel. 3. Indoor Cultivation Of Marijuana Restricted To Qualified Patients And Primary Caregivers: It is hereby declared to be unlawful and a public nuisance for any person owning, leasing, occupying, or having charge or possession of any parcel within the city of Ukiah to cause or allow such parcel to be used for the cultivation of marijuana, unless (a) the person is a qualified patient or primary caregiver, growing the amount of marijuana per qualified patient authorized by Health and Safety Code section 11362.77(a) — (b) and (d) — (f), not to exceed the per parcel limit in subsection B2 of this Section, or (b) the person is operating a Medical Marijuana Dispensary pursuant to a valid Dispensary Use Permit, within the Cl, C2, CN, M, and PD (Commercial) zoning districts and in the GU, UC, and DC downtown zoning districts, and the space devoted to on-site cultivation at the permitted Dispensary does not exceed twenty-five percent of the total floor area, but in no case more than five hundred square feet. SECTION 4. 1. SEVERABILITY. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Ordinance, or its application to any other person or circumstance. The City Council of the City of Ukiah hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable. Page 21 of 22 ATTACHMENT#2: CLEAN 2. EFFECTIVE DATE. This Ordinance shall be published as required by law in a newspaper of general circulation in the City of Ukiah, and shall become effective thirty (30) days after its adoption. Introduced by title only on , 2017, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Adopted on , 2017 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Jim O. Brown, Mayor ATTEST: Kristine Lawler, City Clerk Page 22 of 22 ATTACHMENT#3: REDLINED ORDINANCE NO. ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING CHAPTER 8 IN DIVISION 6; TABLE 3 IN SECTION 9223.1 OF ARTICLE 18, CHAPTER 2 IN DIVISION 9; AND SECTION 9254 IN ARTICLE 19, CHAPTER 2 IN DIVISION 9 OF THE UKIAH CITY CODE, ENTITLED "MEDICAL MARIJUANA DISPENSARIES" The City Council of the City of Ukiah hereby ordains as follows. SECTION 1 Chapter 8 in Division 6 of the Ukiah City Code is hereby amended to read as follows: § 5700 FINDINGS AND PURPOSE The City Council adopts the ordinance codified in this Chapter based upon the following findings: (A) In 1970, Congress enacted the Controlled Substances Act("CSA")which, among other things, makes it illegal to import, manufacture, distribute,possess or use marijuana in the United States. (B) In 1996, the voters of the state of California approved Proposition 215, or the Compassionate Use Act of 1996, codified at Health and Safety Code §11362.5 et seq. (the "Act"). (C) The Act creates a limited exception from criminal liability for seriously ill persons who are in need of medical marijuana for specified medical purposes and who obtain and use medical marijuana under limited, specified circumstances. (D) On January 1, 2004, SB 420 went into effect. SB 420, codified as Health and Safety Code §§ 11362.7— 11362.83 and known as the "Medical Marijuana Program" ("MMP") was enacted by the state legislature to clarify the scope of the act and to allow cities and other governing bodies to adopt and enforce rules and regulations consistent with SB 420. (E) After the enactment of the MMP and in response to the MMP's explicit reservation of local authority to regulate medical marijuana cultivation and distribution, the City Council took legislative notice of the fact that California cities and counties that had permitted the establishment of medical marijuana dispensaries had experienced serious adverse impacts associated with and resulting from such dispensaries, including an increase in crime, including burglaries, robberies, violence, illegal sales of marijuana, use of marijuana by minors and other persons without medical need in the areas immediately surrounding such medical marijuana dispensaries; and malodorous smells, indoor fire hazards, mold, fungus, and pests caused by indoor cultivation at dispensaries. 1 (F) To address these potential adverse impacts, in 2007, the City Council enacted Ordinance 1095, §1 ("Medical Marijuana Dispensaries Ordinance"), which prohibited and declared a public nuisance medical marijuana dispensaries in the City of Ukiah. (G) The 2007 Medical Marijuana Dispensaries Ordinance also states that the City Council's intention is to prohibit the operation and location of dispensaries in the City"until such time as their legality is clearly established and a proposal can be developed that would satisfy the city council that the facility could operate without causing [serious adverse impacts]". (H) On October 9, 2015, the Governor signed into law AB 266, AB 243, and SB 643, which together comprise the Medical Marijuana Regulation & Safety Act("MMRSA"). The MMRSA, which went into effect on January 1, 2016, created a statewide regulatory structure for the medical marijuana industry that also allows local governments to regulate the operation of marijuana businesses within their jurisdiction,pursuant to local ordinances. Specifically, the MMRSA allows the City of Ukiah to issue permits or licenses to operate marijuana businesses or prohibit their operation, to regulate or expressly prohibit the delivery of medical marijuana within its boundaries, and to regulate or expressly prohibit the cultivation of marijuana within its boundaries. Pursuant to the MMRSA, if the City opts not to expressly prohibit or regulate the cultivation,processing, delivery, and/or dispensing of medical marijuana, the State will be the sole licensing authority for these activities in the City. (I) To protect the public health, safety, and welfare, it is the desire of the City Council to modify the City Code consistent with the MMP and the MMRSA, regarding the location and operation of medical marijuana dispensaries, delivery of medical marijuana within the boundaries of the City, and cultivation of medical marijuana within the boundaries of the City. (J) There have been a number of marijuana dispensing-related incidents in California, some including acts of violence committed by persons without a legitimate medical need to use marijuana. (K) The City Council finds that medical marijuana dispensing which exceeds the limitations set forth in these regulations will likely result in an unreasonable risk of crime and other adverse impacts and will likely create offensive odors to persons living nearby. (L) It is the City Council's intention that nothing in this Chapter shall be construed to (1) allow persons to engage in conduct that endangers others or causes a public nuisance; (2) allow the use of marijuana for non-medical purposes; or (3) allow any activity relating to the distribution or consumption of marijuana that is otherwise illegal. (M)Pursuant to California Health and Safety Code § 11362.71 et seq., the State Department of Health through the state's counties, is to be responsible for establishing and maintaining a voluntary medical marijuana identification card program for qualified patients and primary caregivers. 2 (N) Health and Safety Code § 11362.71(b)requires every county health department, or its designee, to implement a procedure to accept and process applications from those seeking to join the identification program in the manner set forth in § 11362.71 et seq. (0) This Chapter is compatible with the general objectives of the general plan, in that a Medical Marijuana Dispensary use will be conditionally permitted in commercial and industrial districts, being similar to other permitted and conditionally permitted uses, such as pharmacies and medical clinics, and in that the use will be subject to strict review and conditions. (P) This Chapter will not be detrimental to the public health, safety and general welfare or adversely affect the orderly development of property, because the uses permitted under this Chapter will be subject to careful review, limited in scope and location, and subject to strict operating requirements, avoiding or limiting potential negative effects. (Q) It is the purpose and intent of this Chapter to regulate medical marijuana dispensaries in order to promote the health, safety, morals, and general welfare of residents and businesses within the City. § 5701 INTERPRETATION AND APPLICABILITY. (A) This Chapter is not intended to create a positive conflict with the CSA, but rather to implement the MMRSA and related state laws. (B)Nothing in this Chapter is intended, nor shall it be construed, to exempt any marijuana-related activity from any and all applicable local and state construction, electrical, plumbing, land use, or any other building, fire, or land use standards or permitting requirements. (C)Nothing in this Chapter is intended, nor shall it be construed, to make legal any cultivation, transportation, sale, or other use of marijuana that is otherwise prohibited under California law. (D) All processing and distribution of medical marijuana within City limits shall be subject to the provisions of this Chapter, even if the processing, distribution, or cultivation existed or occurred prior to adoption of this Chapter. (E)Nothing in this Chapter is intended, nor shall it be construed, to allow or permit any "commercial cannabis activity," as defined in Business and Professions Code § 19300.5(j), or any commercial or non-commercial activity involving marijuana use for recreational or other non-medical purposes that is not expressly otherwise authorized in the Ukiah City Code. § 5702 DEFINITIONS. For the purpose of this Chapter, the following words and phrases shall have the following meaning: (A) "Accessory building" shall have the same meaning as set forth in City Code § 9278. 3 (B) "Applicant"means a person who is required to file an application for a permit under this Chapter, including an individual owner, managing partner, officer of a corporation, or any other operator, manager, employee, or agent of a Dispensary. (C) "City"means the City of Ukiah. (D) "Delivery" shall have the same definition as set forth in California Business and Professions Code § 19300.5, and as it may be amended. (E) "Dispensary Use Permit"means a permit required to operate a Medical Marijuana Dispensary within the City and that is issued pursuant to this Chapter. (F) "Drug paraphernalia" or"paraphernalia" shall have the same definition as set forth in City Code § 6071. (G) "Identification card" shall have the same definition as in California Health and Safety Code § 11362.7, and as it may be amended. (H) "Medical Marijuana Dispensary" or"Dispensary"means a"Dispensary" as defined in California Business and Professions Code § 19300.5, as it now reads or may be amended in the future. (I) "On-Site"means an activity or accessory use that is related to the primary use—i.e. lawful, retail distribution of medical marijuana— and is located on the same legal parcel as the primary use. (J) "Permittee"means the person to whom a Dispensary Use Permit is issued. (K) "Person"means any individual,partnership, co-partnership, firm, association,joint stock company, corporation, limited liability company or combination of the above in whatever form or character. (L) "Person with an identification card" shall have the same definition as set forth in California Health and Safety Code § 11362.7, and as it may be amended. (M) "Physician"means a licensed medical doctor(M.D.) or a doctor of osteopathic medicine (D.O.). (N) "Planning Director" means the Planning Director of the City of Ukiah or the authorized representative thereof (N8) "Primary caregiver" shall have the same definition as set forth in California Health and Safety Code § 11362.7, and as it may be amended. 4 (P0) "Qualified patient" shall have the same definition as set forth California Health and Safety Code § 11362.7, and as it may be amended. (P9) "School"means an institution of learning for minors, whether public or private, offering a regular course of instruction required by the California Education Code. This definition includes an elementary school, middle or junior high school, senior high school, or any special institution of education, but it does not include a vocational or professional institution of higher education, including any other college or university. (QR) "Use Permit" shall have the same definition as set forth in City Code § 9261 and as it may be amended. (RS) "Youth-oriented facility"means a public park, church, museum, library, or licensed daycare facility. (ST) "Zoning Administrator"means the Zoning Administrator of the City of Ukiah or the authorized representative thereof. § 5703 DISPENSARY USE PERMIT REQUIRED TO OPERATE. (A) It is unlawful for any person to engage in, conduct or carry on, or to permit to be engaged in, conducted or carried on, in or upon any premises in the City the operation of a Medical Marijuana Dispensary unless the person first obtains and continues to maintain in full force and effect a Dispensary Use Permit from the City as required in this Chapter. (B) After January 1, 2018, or such time when State implementing regulations are in effect for the MMRSA, whichever is earlier, it shall be unlawful to operate any business or conduct any activity in the City for which a State license is required under the MMRSA without also having a valid State license pursuant to the MMRSA. Prior to implementation of the State license program pursuant to MMRSA, any operation of a Dispensary, cultivation of medical marijuana, or delivery of medical marijuana permitted by the City shall be conducted in accordance with this Chapter, the City's Zoning and Land Use Ordinances, and all laws pertaining to the equivalent license classification under the MMRSA. (C) The grant of a Dispensary Use Permit by the City shall not create an entitlement or vested right in the permitee to any permit or license to operate any commercial, non-medical marijuana businesses or conduct any commercial, non-medical marijuana activities within the City. § 5704 TERM OF PERMITS AND RENEWALS REQUIRED. (A) Dispensary Use Permits issued under this Chapter shall expire one year following the date of their issuance which date shall appear on the face of the permit. (B) Dispensary Use Permits may be renewed by the Zoning AdministratorPlanning Director for additional one-year periods upon application by the permittee, unless the permit is suspended or revoked in accordance with the provisions of this Chapter. 5 (C) Applications for renewal shall be made at least 45 days before the expiration date of the permit and shall be accompanied by the nonrefundable application fee referenced in Section 5706 and all information necessary for the Zoning AdministratorPlanning Director to evaluate the renewal request in light of the criteria listed in (F)below. In acting on an application for renewal the Zoning AdministratorPlanning Director shall follow the procedures set forth in Section 5711(B) and(C), except that all references therein to the Zoning AdministratorPlanning Commission shall be deemed to refer to the Zoning AdministratorPlanning Director. Upon timely application to renew a permit, the permit being renewed shall remain in effect until final action is taken to grant or deny the renewal application. (D) Applications for renewal made less than 45 days before the expiration date shall be processed in the same manner as a timely renewal application but shall not stay the expiration date of the permit. (E) Renewal applications shall be subject to duly noticed public hearings in accordance to the procedures set forth for minor use permit applications in Section 9262 of Division 9, Chapter 2, Article 20 of the City Code, except that all references therein to the Zoning Administrator shall be deemed to refer to the Planning Director. (F) In determining whether to renew a Dispensary Use Permit, the Zoning Administrator Planning Director will consider the following non-exclusive criteria, in addition to those criteria set forth in this Chapter at Section 5710: 1. Whether the Dispensary operated by the permittee has generated an excessive number of calls for police service compared to similarly situated businesses of the same size as the Dispensary. 2. Whether there have been excessive secondary criminal or public nuisance impacts in the surrounding area or neighborhood, including, but not limited to, disturbances of the peace, illegal drug activity, marijuana use in public, harassment of passersby, littering, loitering, illegal parking, loud noises, or lewd conduct. 3. Whether the Dispensary operated by the permittee has a history of inadequate safeguards or procedures that show it is likely that it will not comply with the operating requirements and standards in this Chapter. 4. Whether the Dispensary has failed to pay fees,penalties, or taxes required by this Code or has failed to comply with the production of records or other reporting requirements of this Chapter. 5. Whether it appears that the permittee has, in its renewal application,provided a false statement of material fact or has knowingly omitted a material fact. 6. Whether the renewal applicant or one or more of its officers, employees,partners, managers or members with management responsibilities ("Managers")has been convicted of a felony, or has engaged in misconduct that is substantially related to the qualifications, functions or duties of a Dispensary operator. A conviction within the meaning of this Chapter means a plea or verdict of guilty, or a conviction following a plea of nolo contendere. Notwithstanding the above, an 6 application shall not be denied solely on the basis that the applicant or any Manager has been convicted of a felony, if the person convicted has obtained a certificate of rehabilitation(expungement of felony record)under California law or under a similar federal statute or state law where the expungement was granted. 7. Whether the renewal applicant or Dispensary has previously or is currently engaged in unlawful, fraudulent, unfair, or deceptive business acts or practices. (G) The Zoning Administrator Planning Director shall make findings of fact and either grant, grant conditionally, or deny the application for renewal of a Dispensary Use Permit. An I applicant aggrieved by the Zoning Administrator Planning Director's decision to issue or to deny a Dispensary Use Permit renewal may appeal such decision to the Planning Commission by I filing an appeal. All determinations of the Zoning Administrator Planning Director regarding Dispensary Use Permit renewals shall be final unless a written appeal, stating the reasons for the appeal, and the appeal fee, if any, as established by resolution of the City Council from time to time, are filed with the Planning Department within ten(10) days of the date the decision was made. The appeal fee will be in addition to the nonrefundable renewal application fee. Appeals may be filed by an applicant. The Planning Commission shall conduct a duly noticed public hearing on the appeal in accordance to the applicable procedures as set forth in Section 9266 of Division 9, Chapter 2, Article 20 of the City Code, except that all references therein to the City Council shall be deemed to refer to the Planning Commission. At the close of the public hearing, the Planning Commission may affirm, reverse, or modify the appealed decision of the Zoning Administrator Planning Director. All Planning Commission decisions on appeals of the Zoning Administrator Planning Director's decision with regard to an application for a Dispensary Use Permit renewal are final for the City. § 5705 GENERAL TAX LIABILITY. As a prerequisite to obtaining a permit pursuant to the terms hereof, an operator of a Dispensary shall also be required to apply for and obtain a Business License or exemption from the City of Ukiah and obtain a seller's permit or exemption from the State Board of Equalization pursuant to Division 2, Part 2, Chapter 2, Article 2 of the Cal. Revenue and Taxation Code, commencing with Section 6066e. Dispensary sales shall be subject to sales tax consistent with State law. § 5706 IMPOSITION OF FEES. Every application for a Dispensary Use Permit or renewal shall be accompanied by an application fee, as established by resolution of the City Council from time to time. This application or renewal fee shall not include fingerprinting, photographing, and background check costs and shall be in addition to any other business license fee or permit fee imposed by this Code or other governmental agencies. Fingerprinting,photographing, and background check fees will be as established by resolution adopted by the City Council from time to time. § 5707 LIMITATION ON LOCATION OF DISPENSARIES. 7 (A) A Dispensary may only be located within the Cl, C2, CN, M, and PD (Commercial) zoning districts and in the GU, UC, and DC downtown zoning districts as designated in the General Plan, Zoning Map. (B) A Dispensary shall be in a visible location that provides good views of the Dispensary entrance, windows and premises from a public street. (C) A Dispensary shall not be allowed in the following areas at the time of its permitted establishment: (1) Within 600 feet of a School, with that distance measured as the horizontal distance in a straight line from the property line of the School to the closest property line of the lot on which the Dispensary is to be located without regard to intervening structures,pursuant to California Health and Safety Code § 11362.768; or (2) Within 250 feet of a Youth-oriented facility other than a School, or another Dispensary, with that distance measured by street frontage from the property line of the Youth-oriented facility to the closest property line of the lot on which the Dispensary is to be located, and not radial distance; or (3) Abutting, on any side of the parcel upon which the Dispensary is located, a parcel occupied by a Youth-oriented facility, a School, or another Dispensary; or (4) Within any residential zoned parcel or primary land use, or any property with an underlying residential or mobile homes general plan land use designation. (5) On a parcel having a residential unit, or on a parcel directly abutting a residentially-zoned property, unless there are intervening non-residential uses between the Dispensary and the residential unit or the residentially-zoned property that the Planning Commission Zoning Administrator or, on appeal, the Planning CommissionCity Council determines sufficient to provide an appropriate separation. (D) A waiver of the provisions in subsections (C)(2)-(5) of this Section may be granted if the applicant demonstrates on plans and materials presented for review and, on appeal, the Planning Commission determines that a physical barrier or similar other condition exists which achieves the same purpose and intent as the distance separation requirements established herein, and that, as a result, the Planning Commission makes a finding of no adverse impact resulting from the proposed location of the Dispensary. § 5708 OPERATING REQUIREMENTS. Dispensary operations shall be established and managed only in compliance with the following standards: 8 (A) Criminal History. Any applicant, his or her agent or employees, volunteer workers, or any person exercising managerial authority of a Dispensary on behalf of the applicant shall not have been convicted of any of the felony offenses enumerated in Health and Safety Code § 19323(b)(5), or of a felony or misdemeanor involving moral turpitude, or on probation for a drug offense, or engaged in misconduct related to the qualifications, functions or duties of a permittee. (B) Minors. (1) It is unlawful for any permittee, operator, or other person in charge of any Dispensary to employ any person who is not at least 21 years of age. (2)Persons under the age of 18 shall not be allowed on the premises of a Dispensary unless they are a qualified patient or a primary caregiver, and they are in the presence of their parent or guardian. (3) The entrance to a Dispensary shall be clearly and legibly posted with a notice indicating that persons under the age of 18 are precluded from entering the premises unless they are a qualified patient or a primary caregiver, and they are in the presence of their parent or guardian. (4) The burden of proof is on the Dispensary personnel to establish compliance with this subsection (B)by clear and convincing evidence. (D) Dispensary Access. (1) The entrance into the Dispensary building shall be locked at all times with entry strictly controlled; e.g., a buzz-in electronic/mechanical entry system with a vestibule is highly encouraged. A viewer shall be installed in the door that allows maximum angle of view of the exterior entrance. (2) Dispensary personnel shall monitor site activity, control loitering and site access. (3) Only Dispensary staff,primary caregivers, qualified patients and persons with bona fide purposes for visiting the site shall be allowed on the premises at a Dispensary. (4)Potential patients or caregivers shall not visit a Dispensary without first having obtained a valid written recommendation from their physician recommending use of medical marijuana. (5) Only a primary caregiver and qualified patient shall be a in the designated dispensing area with Dispensary personnel. All other authorized visitors shall remain in the designated waiting area in the front entrance/lobby. (6) Restrooms shall remain locked and under the control of management. (E) Dispensing Operations. (1) The Dispensary may possess no more dried marijuana or plants per qualified patient or caregiver than permitted in strict accordance with California Health and Safety Code § 11362.77 and any other applicable State law, and as amended. (2) A Dispensary shall only dispense to qualified patients or caregivers with: (a) a currently valid physician's approval or recommendation in compliance with the criteria in California Health and Safety Code § 11362.5 et seq. and valid official identification, such as a Department of Motor Vehicles driver's license or State Identification Card, or (b) a currently valid California Medical Marijuana Identification Card or a Patient ID Center Identification Card. 9 (3) For qualified patients or caregivers without a California Medical Marijuana Identification Card or a Patient ID Center Identification Card,prior to dispensing medical marijuana, the Dispensary shall obtain verbal, online, or signed verification from the recommending physician's office personnel that the individual requesting medical marijuana is a qualified patient. (4) A Dispensary shall not have a physician on-site to evaluate patients and provide a recommendation for medical marijuana. (5)Patient records shall be maintained and verified as needed, and at least annually verified with the qualifying patient's medical doctor or doctor of osteopathy unless the patient has provided a California Medical Marijuana Identification Card or a Patient ID Center Identification Card. (6) Information on prior year's operations shall be provided annually, as required in this Chapter. The operator shall adjust the operations as necessary to address issues. (F) Hours of Operation (1) Hours of Operation are limited to 9:00 a.m. to 9:00 p.m., seven days a week. (G) Consumption Restrictions. (1) Marijuana shall not be consumed on the premises of the Dispensary. The term "premises"includes the actual building, as well as any accessory structures,parking areas, or other surroundings within 200 feet of the Dispensary's entrance. (2) Dispensary operations shall not result in illegal redistribution of medical marijuana obtained from the Dispensary, or use in any manner that violates local, State or City Codes. (3)No person may consume marijuana, by smoking or vaporization, in any public places. Public places shall include, but are not limited to, city owned parks and/or city sponsored events where designated as nonsmoking areas by resolution of the city council, streets, sidewalks, alleys, highways,public parking lots as defined in City Code § 6000 and as amended, enclosed places and places of employment as defined in City Code §§ 4503 and 4505 and as amended, and any other property owned or leased by the City, or in which the City holds a right-of-way easement, and which is open to members of the general public, except while actively passing through on the way to another destination. Nothing in this Section is intended, nor shall it be construed to be inconsistent with the California Indoor Clean Air Act of 1976, Health and Safety Code § 118875 et seq and as amended. (H) Retail Sales and Cultivation. (1)No cannabis shall be cultivated on the premises of the Dispensary, except in compliance with this Chapter and with City Code §§ 6093 and 9254 and Health and Safety Code § 11362.5 et seq. The space devoted to on-site cultivation at a permitted Dispensary shall not exceed twenty-five percent of the total floor area, but in no case more than five hundred square feet. Cultivation shall be limited to interior areas of buildings. (a) Except for immature nursery stock marijuana plants, marijuana plants grown by the Dispensary shall only be utilized for production of processed marijuana to dispense to patients. 10 (b) A security plan for the growing area shall be submitted to the Ukiah Police Chief for review and approval. Such plan shall include: security alarms and surveillance systems;physical measures to prevent access to the area by anyone other than Dispensary staff; and physical measures to prevent vehicle penetration of the growing area. (c) The cultivation area shall include a one-hour firewall assembly and shall not create excessive humidity or mold conditions. The cultivation area shall have an air treatment system that prevents odors generated from the cultivation of marijuana on the Dispensary property from being detected by any reasonable person of normal sensitivity outside the Dispensary property, as set forth in City Code § 5708(I)(4). The medical marijuana cultivation area shall be in compliance with the current, adopted edition of the California Building Code as regards Natural Ventilation or Mechanical Ventilation. (d) Cultivation facilities are strongly encouraged to utilize the most water- efficient and environmentally-responsible cultivation practices available. The City reserves the right to require annual reports on cultivation facility practices, including but not limited to cultivation mediums and water use methods. (e) The cultivation use shall comply with applicable stormwater, wastewater, and Building Code requirements and any applicable State or Federal law, including the Clean Water Act, 33 U.S.C. § 1251 et seq. (2) With the approval of the Planning CommissionZoning Administrator, a Dispensary may conduct or engage in the commercial sale of specific products, goods or services in addition to the provision of medical marijuana and other items permitted by these regulations on terms and conditions consistent with this Chapter and applicable law. (3)Up to 150 square feet of the total square footage of the Dispensary may be utilized for display and sales of devices necessary for administering medical marijuana, including but not limited to rolling papers and related materials and devices,pipes, water pipes, and vaporizers. Such devices may only be provided to qualified patients or primary caregivers and only in accordance with Health and Safety Code § 11364.5 and as amended. (4) Retail sales of medical marijuana that violate California law or this Chapter are expressly prohibited. (5) A Dispensary shall meet all the operating criteria for the dispensing of medical marijuana as is required pursuant to California Health and Safety Code § 11362.5 et seq and as amended. (6) The provision of locally-grown and organic marijuana is encouraged. (I) Operating Plans. (1) Floor Plan. A Dispensary shall have a lobby waiting area at the entrance to receive clients, and a separate and secure designated area for dispensing medical marijuana to qualified patients or designated caregivers. The primary entrance shall be located and maintained clear of barriers, landscaping and similar obstructions so that it is clearly visible from public streets, sidewalks or site driveways. (2) Storage. A Dispensary shall have suitable locked storage on premises, identified and approved as a part of the security plan, for after-hours storage of medical marijuana. 11 (3) Minimum Staffing Levels. The premises shall be staffed with at least one person during hours of operation who shall not be responsible for dispensing medical marijuana. (4) Odors Control. The Dispensary shall have an air treatment system that prevents odors generated from the storage and cultivation of marijuana on the Dispensary property from being detected by any reasonable person of normal sensitivity outside the Dispensary property. To achieve this, both the storage and cultivation areas shall be, at minimum, mechanically ventilated with a carbon filter or superior method. (5) Security Plans. A Dispensary shall provide adequate security on the premises, as approved by the Chief of Police and reviewed by the Planning Commission, including lighting and a premise and panic alarm system monitored by a licensed operator, to insure the safety of persons and to protect the premises from theft. (6) Security Cameras. Security surveillance cameras shall be installed to monitor the main entrance and exterior of the premises to discourage loitering, crime, illegal or nuisance activities. (7) Security Video Retention. Security video shall be maintained for 90 days. (8) Alarm System. Professionally monitored premise and panic alarm system shall be installed and maintained in good working condition. (9) Emergency Contact. A Dispensary shall provide the Chief of Police with the name, e-mail address,phone number and facsimile number of an on-site community relations staff person to whom one can provide notice if there are operating problems associated with the Dispensary. The Dispensary shall make every good faith effort to encourage neighborhood residents to call this person to try to solve operating problems, if any, before any calls or complaints are made to the City. (J) Signage and Notices. (1) A notice shall be clearly and legibly posted in the Dispensary indicating that smoking, ingesting or consuming marijuana on the premises or in the vicinity of the Dispensary is prohibited. The notice shall be posted in both English and Spanish. (2) Signs on the premises shall not obstruct the entrance or windows. (3) Address identification shall comply with illuminated address signs requirements. (4) Business identification signage shall be limited to that needed for identification only, consisting of a single window sign or wall sign that shall comply with City Code § 3227 and any other City Code provisions regulating signage. (K) Employee Records. Each owner or operator of a Dispensary shall maintain a current register of the names of all volunteers and employees currently working at or employed by the Dispensary, and shall disclose such registration for inspection by any City officer or official for purposes of determining compliance with the requirements of this Chapter. (L)Patient Records. Information identifying the names of patients, their medical conditions, or the names of their primary caregivers is confidential and such disclosure is prohibited pursuant to the federal Health Insurance Portability and Accountability Act of 1996 (42 U.S.C. Sec. 1320d et seq.) and the Confidentiality of Medical Information Act(California Civil Code § 56 et seq.). In order to protect patient confidentiality, the Dispensary shall maintain 12 records of all qualified patients with a valid identification card and primary caregivers with a valid identification card using only the identification card number issued by the State, or its agent,pursuant to California Health and Safety Code § 11362.7 et seq. Such records may be maintained on or off-site, and shall be made available for inspection by any City official authorized to enforce this Chapter for purposes of determining compliance with the requirements of this Chapter. (M) Staff Training. Dispensary staff shall receive appropriate training for their intended duties to ensure understanding of rules and procedures regarding dispensing in compliance with state and local law, and the Dispensary shall employ properly trained or use professionally-hired security personnel in accordance with the conditions of its permit. (N) Site Management. (1) The operator of the establishment shall take all reasonable steps to discourage and correct objectionable conditions that constitute a nuisance in parking areas, sidewalks, alleys and areas surrounding the premises and adjacent properties during business hours if directly related to the patrons of the subject Dispensary. (a) "Reasonable steps" shall include calling the police in a timely manner; and requesting those engaging in objectionable activities to cease those activities, unless personal safety would be threatened in making the request. (b) "Nuisance"includes, but is not limited to, disturbances of peace, open public consumption of marijuana or alcohol, excessive pedestrian or vehicular traffic, illegal drug activity, harassment of passersby, excessive littering, excessive loitering, illegal parking, excessive loud noises, especially late at night or early in the morning hours, lewd conduct or excessive police detentions and arrests. (2) The operator shall take all reasonable steps to reduce loitering in public areas, sidewalks, alleys and areas surrounding the premises and adjacent properties during business hours. (3) The operator shall provide Dispensary patients with a list of the rules and regulations governing medical marijuana use and consumption within the City and recommendations on sensible marijuana etiquette. (0) Compliance with Other Requirements. The operator shall comply with all applicable provisions of local, state or federal laws, regulations or orders, as well as any condition imposed on any permits issued pursuant to applicable laws, regulations or orders. (P) Confidentiality. The information provided for purposes of this Section shall be maintained by the City as confidential information, and shall not be disclosed as public records unless pursuant to subpoena issued by a court of competent jurisdiction or otherwise compelled by court order. (Q) Display of Permit. Every Dispensary shall display at all times during business hours the permit issued pursuant to the provisions of this Chapter for such Dispensary in a conspicuous place so that the same may be readily seen by all persons entering the Dispensary. 13 (R) Reporting and Payment of Fees. Each permittee shall file an annual statement with the Planning Department: (1) indicating the number of patients served by the Dispensary within the previous calendar year, (2) the continuing accuracy of the information in the prior year's Dispensary Use Permit application, (3) documenting any changes or additions to that information as of the date for renewal of the Permit, any citizen complaints, City Code violations, and calls for law enforcement during the prior year, the applicant's compliance with applicable City and State law governing the operation of dispensaries, and (4) including any additional information the Planning Department deems necessary to administer this Chapter, and pay all annual permit fees. (S) Alcoholic Beverages. No Dispensary shall hold or maintain a license from the State Division of Alcoholic Beverage Control for the sale of alcoholic beverages, or operate a business on the premises that sells alcoholic beverages. No alcoholic beverages shall be allowed or consumed on the premises. (T) Dispensaries shall comply with the parking requirements for medical office uses. (U) Inspections. During normal business hours, Dispensaries permitted under this Chapter shall provide access for administrative inspections by City officials or officers to verify compliance with this Chapter. Any Dispensary's refusal to comply with this Section shall be deemed a violation of this Chapter. § 5709 APPLICATION PREPARATION AND FILING. (A) Application Filing. A complete Dispensary Use Permit application submittal packet shall be submitted in accordance with City Code § 9262, including a detailed written statement as to how the proposed Dispensary complies with Sections 5707 and 5708, and any other information or submissions required by this Chapter. All applications for Dispensary Use Permits shall be filed with the Planning Department, using forms provided by the City, and accompanied by the applicable filing fee and any other applicable fees or charges. It is the responsibility of the applicant to provide information required for approval of the permit. The application shall be made under penalty of perjury. (B) Eligibility for Filing. Applications may only be filed by the owner of the subject property, or person with a lease signed by the owner or duly authorized agent allowing them to occupy the property for the intended use. If the applicant is a lessee, a copy of the duly executed lease currently in effect must accompany the application. (C) Filing Date. The filing date of any application shall be the date when the City receives the last submission of information or materials required in compliance with the submittal requirements specified herein. (D) Effect of Incomplete Filing. Upon notification that an application submittal is incomplete, the applicant shall submit any additional documents or information required to complete the application within thirty(30) days of the date the applicant is notified in writing by the Planning Department that the application is incomplete. If the applicant fails to complete the 14 application within said thirty(30) days, the application shall be deemed withdrawn and a new application submittal that complies with Sections 5709(A) and (F) shall be required in order to proceed with the application. (E) Effect of Other Permits or Licenses. The fact that an applicant possesses other types of state or City permits or licenses does not exempt the applicant from the requirement of obtaining a Dispensary Use Permit. (F) Submittal Requirements. Any application for a Dispensary Use Permit shall include the following information. (1) Applicant(s)Name. The full name (including any current or prior aliases, or other legal names the applicant is or has been known by, including maiden names), present address, and telephone number of the applicant; (2) Applicant(s) Mailing Address. The address to which notice of action on the application is to be mailed; (3)Previous Addresses. Previous addresses for the past five years immediately prior to the present address of the applicant; (4)Verification of Age. Written proof that the applicant is over the age of 21 years of age; (5)Physical Description. Applicant's height, weight, color of eyes and hair; (6)Photographs. Passport quality photographs for identification purposes; (7) Employment History. All business, occupation, or employment of the applicant for the five years immediately preceding the date of the application; (8) Tax History. The Dispensary business tax history of the applicant, including whether such person, in previously operating in this or another city, county or state under license has had a business license revoked or suspended, the reason therefor, and the business or activity or occupation in which the applicant engaged subsequent to such action of suspension or revocation; (9) Management Information. The name or names and addresses of the person or persons having the management or supervision of applicant's business; (10) Criminal Background. A background investigation verifying whether the person or person having the management or supervision of applicant's business has been convicted of a crime(s), the nature of such offense(s), and the sentence(s)received therefor; (11) Employee Information. Number of employees, volunteers, and other persons who will work at the Dispensary; (12)Plan of Operations. A plan of operations describing how the Dispensary will operate consistent with the intent of State law and the provisions of this Chapter, including but not limited to: (a) Ensuring that the Dispensary will not engage in retail sales of medical marijuana that violate California law or this Chapter. (b) Controls that will assure medical marijuana will be dispensed to qualifying patients or caregivers only. (c) Controls that will ensure access to Dispensary premises is adequately monitored and restricted to pre-approved qualified patients and caregivers. 15 (13) Written Project Description. A written description summarizing the proposed Dispensary use size, number of patients, characteristics and intent; (14) Written Response to Dispensary Standards. The applicant shall provide a comprehensive written response identifying how the Dispensary plan complies with the each of the standards for review in this Chapter, specifically the limitation on location and operating requirements in Sections 5707 and 5708; (15) Written Response to Criteria for Review Section. The applicant shall provide a written response indicating the method by which each of the criteria for review enumerated in Section 5710 has been satisfied; (16) Security Plan. A detailed security plan outlining the proposed security arrangements for insuring the safety of persons and to protect the premises from theft. The plan shall include installation of security cameras, a premise and panic alarm system monitored by a licensed operator, and a security assessment of the site conducted by a qualified professional; (17) Floor Plan. A sketch or diagram showing the interior configuration of the premises, including a statement of the total floor area occupied by the Dispensary. The sketch or diagram need not be professionally prepared, but must be drawn to a designated scale or drawn with marked dimensions of the interior of the premises to an accuracy of plus or minus six inches; (18) Site Plan. A sketch or diagram showing exterior configuration of the premises, including the outline of all structures,parking and landscape areas, and property boundaries. The sketch or diagram need not be professionally prepared, but must be drawn to a designated scale or drawn with marked dimensions to an accuracy of plus or minus six inches; (19) Accessibility Evaluation. A written evaluation of accessibility to and within the building, and identification of any planned accessibility improvements. (20)Neighborhood Context Map. An accurate straight-line drawing depicting the building and the portion thereof to be occupied by the Dispensary, and: (a) the property lines of any School within 600 feet of the property line of the Dispensary for which a permit is requested, (b) the property lines of any Dispensary within 250 feet of the primary entrance of the Dispensary for which a permit is requested, and (c) the property lines of any youth-oriented facility or residential zone or use within 250 feet of the primary entrance of the Dispensary; (21) Lighting Plan. A lighting plan showing existing and proposed exterior premises and interior lighting levels that would be the minimum necessary to provide adequate security lighting for the use and comply with all City standards regarding lighting design and installation. All lighting shall be fully hooded and downcast, and shall not shine towards the night sky, adjacent property or any street. (22) City Authorization. Written authorization for the City, its agents and employees to seek verification of the information contained within the application; (23) Statement of Owner's Consent. A statement in writing by the applicant that he or she certifies under penalty of perjury that the applicant has the consent of the property owner and landlord to operate a Dispensary at the location; (24) Applicant's Certification. A statement in writing by the applicant that he or she certifies under penalty of perjury that all the information contained in the application is true and correct; 16 (25) Other Information. Such other information as deemed necessary by the Planning Department to demonstrate compliance with this Chapter including all City and State Codes, including operating requirements established in this Chapter. (G) Renewal. Applications for one-year renewal shall be accompanied by the following minimum information: (1) The operator shall report the number of patients served and pay applicable fees, as required by this Chapter. (2) The operator shall provide a detailed description of any adjustments and changes proposed or that have occurred in Dispensary operations to address issues, or comply with laws. (3) The operator shall identify any problems encountered during operations and how they have been addressed. (4) The operator shall identify how the Dispensary has managed its operations to comply with the operating requirements of this Chapter and with State law. § 5710 CRITERIA FOR REVIEW. In addition to the findings required in City Code § 9262, the Planning Commission Zoning Administrator shall consider the following criteria in determining whether to grant or deny a Dispensary Use Permit, and the Zoning Administrator Planning Director shall consider the following criteria in determining whether to grant or deny renewals of a Dispensary Use Permit: (A) That the Dispensary Use Permit is consistent with the intent of the Compassionate Use Act of 1996, the MMRSA, and related State law, the provisions of this Chapter and the City Code, including the application submittal and operating requirements herein. (B) That the Dispensary location is not identified as having significant crime issues (e.g., based upon crime reporting statistics as maintained by the Police Department). (C) That there have not been significant numbers of calls for police service, crimes or arrests in the area or to an existing Dispensary location. (D) That an applicant or employee is not under 21 years of age. (E) That all required application materials have been provided and/or the Dispensary has operated successfully in a manner that shows it would comply with the operating requirements and standards specified in this Chapter. (F) That all required application or annual renewal fees have been paid and reporting requirements have been satisfied in a timely manner. 17 (G) That the location is not prohibited by the provisions of this Chapter or any local or state law, statute, rule or regulation and no significant nuisance issues or problems are anticipated or have resulted from Dispensary operations. (H) That the site plan, floor plan, and security plan have incorporated features necessary to assist in reducing potential crime-related problems and as specified in the operating requirements in Section 5708. These features may include, but are not limited to, security on- site;procedure for allowing entry; openness to surveillance and control of the premises; the perimeter, and surrounding properties; reduction of opportunities for congregating and obstructing public ways and neighboring property; illumination of exterior areas; and limiting furnishings and features that encourage loitering and nuisance behavior. (I) That no Dispensary use, owner,permittee, agent, or employee has violated any provision of this Chapter including grounds for suspension, modification or revocation of a permit. (J) That all reasonable measures have been incorporated into the plan and/or consistently taken to successfully control the establishment's patrons' conduct resulting in disturbances, vandalism, crowd control inside or outside the premises, traffic control problems, marijuana use in public, or creation of a public or private nuisance, or interference with the operation of another business. (K) That the Dispensary would not adversely affect the health,peace or safety of persons living or working in the surrounding area, overly burden a specific neighborhood with special needs or high impact uses, or contribute to a public nuisance; or that the Dispensary has resulted in repeated nuisance activities including disturbances of the peace, illegal drug activity, marijuana use in public, harassment of passersby, excessive littering, excessive loitering, illegal parking, excessive loud noises, especially late at night or early in the morning hours, lewd conduct, or police detentions or arrests. (L) That any provision of the City Code or condition imposed by a City issued permit, or any provision of any other local, or State law, regulation, or order, or any condition imposed by permits issued in compliance with those laws has not been violated. (M) That the applicant has not violated any local or State law, statute, rule or regulation respecting the distribution,possession, or consumption of marijuana. (N) That the applicant has not knowingly made a false statement of material fact or has knowingly omitted to state a material fact in the application for a permit. (0) That the applicant, his or her agent or employees, or any person who is exercising managerial authority on behalf of the applicant has not been convicted of a felony, or of a misdemeanor involving moral turpitude, or has engaged in misconduct related to the qualifications, functions or duties of a permittee. 18 (P) That the applicant has not engaged in unlawful, fraudulent, unfair, or deceptive business acts or practices. (Q) That adequate parking will be provided at a rate of one space for every 200 gross square feet of retail space, office space, and similar floor areas,pursuant to City Code § §9198(F)(1). § 5711 INVESTIGATION AND ACTION ON APPLICATION. After the making and filing of a complete application for the Dispensary Use Permit and the payment of the fees, the applicant shall complete a fingerprint background check and the Police Department shall conduct an investigation of the application. In processing the application: (A) The Planning Department shall refer the application to any other City departments as necessary to complete the review of the application. (B) Following provision of complete application materials, inter-departmental review, and compliance with the California Environmental Quality Act, the Planning Department shall schedule the Dispensary Use Permit for Planning CommissionZoning Administrator review. In making a decision to grant or deny the application the Planning CommissionZoning Administrator shall follow the notice and hearing procedures and make the findings required by City Code § 9262(C)-(F) and shall either grant or deny the application in accordance with the provisions of this Chapter. (C) In approving a Dispensary Use Permit, the Planning CommissionZoning Administrator may impose conditions, restrictions or require revisions to the proposal to comply with the purpose and intent of this Chapter. (D) The Planning Department shall cause a written notice of the Zoning AdministratorPlanning Commission decision to issue or deny a permit to be mailed to the applicant by U.S. mail. § 5712 APPEAL FROM ZONINC ADMINISTRATORPLANNING COMMISSION DETERMINATION. (A) An applicant aggrieved by the Zoning AdministratorPlanning Commission decision to issue or to deny a Dispensary Use Permit may appeal such decision to the City CouncilPlanning Commission by filing an appeal. All determinations of the Planning CommissionZoning Administrator regarding Dispensary Use Permits shall be final unless a written appeal, stating the reasons for the appeal, and the appeal fee, if any, as established by resolution of the City Council from time to time, are filed with the City CouncilPlanning Commission within ten (10) days of the date the decision was made. Appeals may be filed by an applicant or any interested party. An interested party may appeal only if he or she appeared and stated his or her position during the hearing on the decision from which the appeal is taken. 19 (B) The City CouncilPlanning Commission shall conduct a duly noticed public hearing on the appeal in accordance to the procedures applicable to an appeal of a decision to grant or deny a use permit as set forth in Division 9, Chapter 2, Article 20 of the City Code. At the close of the public hearing, the City CouncilPlanning Commission may affirm, reverse, or modify the appealed decision of the Planning CommissionZoning Administrator. All City CouncilPlanning Commission decisions on appeals of the Planning CommissionZoning Administrator's decision with regard to an application for a Dispensary Use Permit are final for the City. § 5713 REVOCATION. (A) Any Dispensary Use Permit issued under the terms of this Chapter may be revoked by the Zoning Administrator, when it shall appear to the Administrator that the use for which the Dispensary Use Permit was granted is not being conducted in compliance with the Dispensary Use Permit as conditioned, the permittee has violated any of the requirements of this Chapter, or the Dispensary is operated in a manner that violates the provisions of this Chapter, including the criteria for review and operating requirements sections, or conflicts with State law. (B) The Zoning Administrator shall conduct revocation proceedings in compliance with Section 9262(H) of this Code, except that all references therein to the Planning Commission shall be deemed to refer to the Zoning Administrator. Notice of the hearing required by said Section shall be given in compliance with Section 9262(C). In addition, notice of the revocation hearing, including a description of the facts and violations relied upon in seeking revocation, shall be served on the permit holder by personal service, overnight courier or registered United States Mail, return receipt requested, not later than ten (10) day prior to the hearing. Service shall be deemed complete when received by the permit holder or forty-eight hours after deposit in the United States Mail, whichever occurs first. Notice shall be sent to the address as shown on the permit application or to an address which the permit holder has requested in writing that the City use for official communications. The address shall not be a Post Office box, but must be a physical address. (C) If any person holding a permit or acting under the authority of such permit under this Chapter is convicted of a public offense in any court for any offense that would constitute a violation of their Dispensary Use Permit or this Chapter, the Zoning Administrator may revoke such permit forthwith without any further action thereof, other than giving notice of revocation to the permittee. (D) The final decision of the Zoning Administrator to revoke a Dispensary Use Permit may be appealed to the Planning Commission. The appeal hearing shall be conducted in compliance with City Code Section 9266, except that all references therein to the City Council in an appeal of a Zoning Administrator decision shall be deemed to refer to the Planning Commission. § 5714 EFFECT OF REVOCATION. 20 When a final decision has been made revoking any Dispensary Use Permit provided for in this Chapter, no new application for a Dispensary Use Permit shall be accepted from the applicant and no such Permit shall be issued to such person or to any corporation or other business entity, including but not limited to, a partnership or limited liability company, in which he or she shall have any direct or indirect beneficial, financial or ownership interest for a period of three years after the action revoking the Permit. § 5715 TRANSFER OF PERMITS. (A) A permittee shall not operate a Dispensary under the authority of a Dispensary Use Permit at any place other than the address of the Dispensary stated in the application for the permit. (B) A permittee shall not transfer ownership or control of a Dispensary, including by transferring a controlling interest in the permittee, or transfer a Dispensary Use Permit to another person or entity unless and until the transferee obtains its own Dispensary Use Permit. Any other assignment of a Dispensary Use Permit is prohibited. (C)No Dispensary Use Permit may be transferred when the Zoning Administrator or Planning Commission have notified the permittee that the permit has been or may be revoked. (D) Any attempt to transfer a Dispensary Use Permit either directly or indirectly in violation of this Section is declared void, and the permit shall be deemed revoked. § 5716 TIME LIMIT FOR FILING APPLICATIONS UPON ANNEXATION. Any Dispensary that was legally established in Mendocino County("County") and which is subsequently annexed into the City must apply for and obtain a Dispensary Use Permit in compliance with the provisions of this Chapter within 90 days from the date the annexation becomes effective. Continued operation of a Dispensary without a permit more than 90 days after annexation shall constitute a violation of this Chapter, unless an extension of the 90 day I period is approved by the Planning CommissionZoning Administrator upon the applicant's demonstration of reasonable grounds to do so. § 5717 MARIJUANA DELIVERY. (A) A permitted Dispensary located in the City may deliver marijuana to qualified patients and caregivers at their residence in the City. Such permissible delivery of marijuana to qualified patients shall be limited to delivery by lawfully-operated,permitted dispensaries located within the jurisdictional limits of the City. Any individual engaging in the activity of delivering medical marijuana from a permitted Dispensary to a qualified patient must have a business license in accordance with Division 2, Chapter 1, Article 3 of the City Code. All other marijuana delivery is a prohibited activity in the City, except where the City is preempted by federal or state law from enacting a prohibition on such activity. 21 (B) In conformity with City Code § 6001, it shall be unlawful for any qualified individual engaging in the activity of delivering medical marijuana from a permitted Dispensary to a qualified patient to be in an intoxicated condition or under the influence of narcotic drugs within the corporate City limits of the City in, on, or about any automobile, motorcycle, motor vehicle, street car, railroad car or other vehicle. § 5718 VIOLATIONS. (A) It is unlawful for any person, individual,partnership, co-partnership, firm, association,joint stock company, corporation, limited liability company or combination of the above in whatever form or character to violate any provision or fail to comply with any of the requirements of this Chapter. (B) A violation of this Chapter shall be subject to the enforcement and penalties specified in City Code § 5723. § 5719 REMEDIES. This Chapter shall be subject to enforcement pursuant to Division 8, Article 22 of this Code. § 5720 SEPARATE OFFENSE FOR EACH DAY. Any person who violates any provision of this Chapter shall be guilty of a separate offense for each and every day during any portion of which any such person commits, continues, permits, or causes a violation thereof, and shall be penalized accordingly. § 5721 HOLD HARMLESS. As a condition of approval of any permit issued pursuant to this Chapter for medical marijuana cultivation,processing, or distribution, the permittee shall indemnify, defend and hold harmless the City of Ukiah and its agents, officers, elected officials, and employees for any claims, damages, or injuries brought by a permittee's clients or employees, adjacent or nearby property owners or other third parties due to permitted uses or operations, and for any expense incurred by City as a result of or in defense of any such claim.. § 5723 PENALTIES. (A) It shall be unlawful and constitute a misdemeanor for any person to violate the provisions of this Chapter,punishable by a fine of not more than one thousand dollars ($1,000.00) or imprisonment in the county jail for a period of not more than six (6)months or both. This penalty shall not apply, if prohibited by state law. (B) The penalty provided herein is in addition to any other penalty or remedy available at law or in equity, whether civil or criminal, for any violation of this Chapter or engaging in activity 22 requiring a City license or permit, including, without limitation, a business license or building permit, without first obtaining such permit or license. § 5724 JUDICIAL REVIEW. Judicial review of a decision made under this Chapter may be had by filing a petition for a writ of mandate with the superior court in accordance with the provisions of the California Code of Civil Procedure § 1094.5. Any such petition shall be filed within 90 days after the day the decision becomes final as provided in California Code of Civil Procedure § 1994.6 which shall be applicable for such actions. SECTION 2 Table 3 in Section 9223.1 of Article 18, Chapter 2 in Division 9 of the Ukiah City Code is hereby amended by adding a new permit category, DUP—Use Allowed with a Dispensary Use Permit, to the heading column entitled "Use Categories and Specific Uses",by specifying that a Medical marijuana dispensary is an allowable use with a Dispensary Use Permit in the General Urban (GU), Urban Center (UC), and Downtown Core (DC) zoning districts, and replacing the reference to section 5702 in the column entitled "Additional Zoning Requirements by Code Section with references to Section 5703 and Section 5707. SECTION 3 Section 9254 in Article 19, Chapter 2 in Division 9 of the Ukiah City Code is hereby amended to read as follows (unchanged text is omitted and is shown by "* * *"): §9254 MARIJUANA CULTIVATION * * * B. Cultivation Of Marijuana: * * * 2. Indoor Cultivation: Except as permitted in Chapter 8 in Division 6 of this Code, it is hereby declared to be unlawful and a public nuisance for any person owning, leasing, occupying, or having charge or possession of any parcel within any residential zoning district(R-1, R-2, R-3 and CN districts) in the city of Ukiah to cause or allow such parcel to be used for the cultivation of more than twelve (12)mature and twenty four(24) immature marijuana plants within a fully enclosed and secure structure on the parcel. 3. Indoor Cultivation Of Marijuana Restricted To Qualified Patients And Primary Caregivers: It is hereby declared to be unlawful and a public nuisance for any person owning, leasing, occupying, or having charge or possession of any parcel within the city of Ukiah to cause or allow such parcel to be used for the cultivation of marijuana, unless (a) the person is a qualified patient or primary caregiver, growing the amount of marijuana per qualified patient authorized 23 by Health and Safety Code section 11362.77(a)— (b) and (d)—(f), not to exceed the per parcel limit in subsection B2 of this Section, or(b) the person is operating a Medical Marijuana Dispensary pursuant to a valid Dispensary Use Permit, within the Cl, C2, CN, M, and PD (Commercial) zoning districts and in the GU, UC, and DC downtown zoning districts, and the space devoted to on-site cultivation at the permitted Dispensary does not exceed twenty-five percent of the total floor area, but in no case more than five hundred square feet. SECTION 4. 1. SEVERABILITY. If any section, subsection, subdivision,paragraph, sentence, clause or phrase of this Ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions,paragraphs, sentences, clauses or phrases of this Ordinance, or its application to any other person or circumstance. The City Council of the City of Ukiah hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions,paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable. 2. EFFECTIVE DATE. This Ordinance shall be published as required by law in a newspaper of general circulation in the City of Ukiah, and shall become effective thirty(30) days after its adoption. Introduced by title only on , 2016, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Adopted on , 2016 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Steven Scalmanini, Mayor ATTEST: 24 Kristine Lawler, City Clerk 25 ATTACHMENT#4 Based on the Council's questions from the November 19, 2016 meeting, staff has compiled the following questions and answers regarding medical marijuana dispensaries: 1. Analysis of the benefits to the City: According to staff research, the following are some potential benefits to allowing Medical Dispensaries within the City: 1. Provides an alternative to the black market and illegal sales. 2. Provides location for patients to obtain medicine. 3. Limited revenue source in the form of sales tax on devices, excise tax, business license fees. 4. Job creation (Craig's List search revealed an average rate of$16 per hour for dispensaries jobs). 5. Increased traffic/ business /tourism. 2. Planning Commission Vs. Zoning Administrator Decisions: The Council requested information regarding what types of projects were considered by the Zoning Administrator. The following provides the Code sections and examples of Zoning Administrator projects: Three types of permits issued by the Zoning Administrator: 1. Minor Use Permits 2. Minor Site Development Permits 3. Minor Variances In determining whether a project is considered minor or major permit, the Planning Director uses the following criteria found in Section 9262 of the Zoning Ordinance: .... If the Planning Director determines that the use permit application is minor in nature, it shall be scheduled for a public hearing before the Zoning Administrator. If the Planning Director determines that the use permit application is major, it shall be scheduled for consideration by the Planning Commission for public hearing and action. And ... If the Planning Director determines that the site development permit application is minor in nature, it shall be scheduled for a public hearing before the Zoning Administrator Typical permits issued by the Zoning Administrator include: Large Day Care Facilities, variances seeking encroachment of less than 50% into the setback, retail uses in the C2 zoning designation, and minor alterations to facades of commercial buildings. The following projects were approved by the Zoning Administrator in 2016: 1. Ground mounted photovoltaic system setback reduction- Minor Variance 2. Tasting Room Hours of Operation modification- Minor Use Permit 3. Two Large Family Day Cares- Minor Use Permits 4. Restaurant expansion- Minor Site Development Permit 5. Residential setback encroachment- Minor Variance 6. Cemetery Pavilion construction- Minor Site Development Permit 7. Residential Fence Height- Minor Variance Page 1 of 6 ATTACHMENT#4 3. Estimation of Business License and other revenue: In terms of business license fees, dispensaries would be considered retail sales and charged a rate of$.35 per every $1,000 of sales. Additionally, dispensaries located in the Business Improvement District would be charged an additional business license tax equivalent to the business license fee (capped at $250). For example, if a business's gross receipts are $1,000,000 the City would collect a $350 for the business licenses and an additional Business Improvement District fee of$250. Other Potential Revenue: The City could enact a cannabis business tax, as the County did with Measure Al. This would require a ballot measure that could impose a business license tax on cultivating, manufacturing, dispensing, producing, processing, preparing, selling or distributing medical cannabis or medical cannabis products. For example, Measure Al imposes a 2.5% business license tax based on gross sales, per fiscal year. Additionally, Measure Al imposes annual business taxes on cultivation, based on the size of the grow operation. A 2,500 sq. ft. or less cultivation would trigger a $2,500 annual business licenses tax. To collect additional revenue, the City could consider a similar ballot measure. Current Sales Tax Data Analysis: Staff was able to obtain sales tax data from a local dispensary in the Ukiah area but outside the City limits. It should be noted that with the passage of Proposition 64, local jurisdictions will no longer be able to collect sales tax on medical marijuana. The revenue shown in the table below represents sales tax (1%) the County collected from one dispensary in the Ukiah Area: Timeframe Sales Tax Collected Gross Sales (Est.) (1%) YE 2015/Q2 $10,566 $1,056,000 YE 2014/Q2 $6,893 $693,000 YE 2013/Q2 $5,581 $581,000 YE 2012/Q2 4,914 $494,000 State Taxes: Effective January 1, 2018, a 15 percent State excise tax, based on the gross receipts from the retail sale, would be imposed upon retail purchasers of all marijuana and marijuana products, including medical marijuana. In addition, a tax on cultivators of marijuana would generally be imposed as follows: • $9.25 per dry-weight ounce of marijuana flowers • $2.75 per dry-weight ounce of marijuana leaves While this State excise tax described above will not be collected or distributed to the City, it will be available in the form of grants that the City will be able to apply for under certain circumstances. At this point, the amount of grant funding is unknown. Page 2 of 6 ATTACHMENT#4 4. Analysis of Allowed Signage: Dispensaries would be subject to the same sign regulations as other businesses in the City as follows: § 5708 OPERATING REQUIREMENTS. (4) Business identification signage shall be limited to that needed for identification only, consisting of a single window sign or wall sign that shall comply with City Code § 3227 and any other City Code provisions regulating signage. 1. One and one-half (1 1/2) square feet of sign area for every ground level linear foot of parcel frontage. No more than two-thirds (2/3) of this allowed signage to be freestanding. 2. On corner lots the maximum allowable number and square footage of on-site signs are permitted for each street frontage up to two (2). Said maximum allowances, however, are not transferable either in whole or in part from one street frontage to another, except when the sign is placed at a forty-five degree (45) angle in the corner of the parcel, in which case site development is required. 3. In no case shall the total square footage of signs on a building frontage exceed the number of linear feet in the frontage or five hundred (500) square feet, whichever is the lesser figure. Some commercial centers (i.e. Pear Tree Center) have adopted sign programs that provide signage criteria unique to their development. Criteria typically includes size, location and method of illumination. A dispensary seeking to locate within a development with a sign program would be subject to those criteria. 5. Examples of cities that regulate the appearance of the facade: Staff analyzed ordinances from 15 cities and counties, none of which specifically regulate the facade or appearance of dispensaries. For jurisdictions with adopted design guidelines, staff believes those standards would apply to dispensaries like any other business. Dispensaries proposed in the Downtown area would be subject to architectural standards found in the Downtown Zoning Code. These generally include material selection, number of windows, and entry way design, among others. 6. Crime associated with dispensaries: Please see Attachment 6 of the ASR for an article entitled "Medical Marijuana Dispensaries and Their Effect on Crime". The article summarizes several surveys and studies pertaining to the effects on crime resulting from Medical Marijuana Dispensaries. It concluded that medical marijuana dispensaries do not increase crime in the neighborhood where they are located. Page 3 of 6 ATTACHMENT#4 7. 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Under current state law,it is generally illegal to possess or use marijuana.(Please see the nearby box for detailed information on how marijuana is used.)Penalties for marijuana- related activities vary depending on the offense.For example,possession of less than one ounce of marijuana(the equivalent of roughly 40 marijuana cigarettes,also known as "joints")is punishable by a fine,while selling or growing marijuana may result in a jail or prison sentence. Proposition 215 Legalized Medical Marijuana. In 1996,voters approved Proposition 215,which made it legal under state law for individuals of any age to use marijuana in California for medical purposes.Individuals must have a recommendation from a doctor to use medical marijuana.In 2003,the Legislature legalized medical marijuana collectives,which are nonprofit organizations that grow and provide marijuana to their members.Collectives are not now licensed How do Individuals Use Marijuana? Smoking.The most common way individuals use marijuana is by smoking it.Typically,users smoke the dried flowers of the marijuana plant.Dried marijuana leaves can also be smoked but this is rare because leaves contain only small amounts of tetrahydrocannabinol(THC),which is the ingredient in marijuana that produces a"high." Marijuana leaves,flowers,and stalks can also be processed into concentrated marijuana and smoked.Examples of concentrated marijuana include hash and hash oil.Concentrated marijuana is much stronger than dried marijuana, often containing five to ten times the THC levels found in dried marijuana flowers. Vaporizing Some users consume marijuana with devices called vaporizers.A vaporizer heats up dried marijuana or concentrated marijuana but does not burn it.This heating process creates a gas containing THC that is inhaled. Eating.Marijuana can also be added to food.Edible marijuana products are typically made by adding THC from the plant into ingredients(like butter or oil)that are used to prepare foods such as brownies,cookies,or chocolate bars. Other Methods-Other less common ways of using marijuana including drinking beverages infused with marijuana and rubbing marijuana infused lotions on the skin. or regulated by the state,but cities and counties can regulate where and how medical marijuana is grown and sold by individuals or collectives. State Currently Adopting New Medical Marijuana Regulations. Recently,new state laws were adopted to begin regulating medical marijuana.As shown in Figure 1,a new Bureau of Medical Cannabis Regulation and other state agencies are responsible for this regulation.The new laws require the state to set standards for labelling,testing,and packaging medical marijuana products and to develop a system to track such products from production to sale. Currently,these regulations are being developed by the different regulatory agencies.Under the new laws,medical marijuana collectives must be closed within a few years and replaced by state-licensed businesses.Local governments will continue to have the ability to regulate where and how medical marijuana businesses operate. Figure 1 Medical Marijuana Industry to Be Regulated by Multiple State Agencies Regulatory Agency Primary Responsibilities Bureau of Medical Cannabis Regulation License medical marijuana distributors,transporters,testing facilities,and retailers. ATTACHMENT#5 Regulatory Agency Primary Responsibilities Department of Food and Agriculture License and regulate medical marijuana growers. Department of Public Health License and regulate producers of edible marijuana products. State Water Resources Control Board Regulate the environmental impacts of marijuana growing on water quality. Department of Fish and Wildlife Regulate environmental impacts of marijuana growing. Department of Pesticide Regulation Regulate pesticide use for growing marijuana. Taxes on Medical Marijuana. State and local governments currently collect sales tax on medical marijuana.A small number of cities also impose additional taxes specifically on medical marijuana.The total amount of state and local taxes collected on medical marijuana likely is several tens of millions of dollars annually. Federal Marijuana Laws Under federal law,it is illegal to possess or use marijuana,including for medical use.The U.S. Supreme Court ruled in 2005 that federal agencies could continue under federal law to prosecute individuals who possess or use marijuana for medical purposes even if legal under a state's law.Currently,however,the U.S.Department of Justice (DOJ)chooses not to prosecute most marijuana users and businesses that follow state and local marijuana laws if those laws are consistent with federal priorities.These priorities include preventing minors from using marijuana and preventing marijuana from being taken to other states. PROPOSAL This measure(1)legalizes adult nonmedical use of marijuana,(2)creates a system for regulating nonmedical marijuana businesses, (3)imposes taxes on marijuana,and(4)changes penalties for marijuana-related crimes.These changes are described below. Legalization of Adult Nonmedical Use of Marijuana Personal Use of Nonmedical Marijuana. This measure changes state law to legalize the use of marijuana for nonmedical purposes by adults age 21 and over.Figure 2 summarizes what activities would be allowable under the measure.These activities would remain illegal for individuals under the age of 21. Purchasing Marijuana. Under the measure,adults age 21 and over would be able to purchase marijuana at state- licensed businesses or through their delivery services.Businesses could generally not be located within 600 feet of a school, day care center,or youth center,unless allowed by a local government.In addition,businesses selling Figure 2 Proposition 64 Legalizes Nonmedical Marijuana Activities,With Restrictions Activity Activities Allowed Under the Measure Activities Not Allowed Under the Measure Smoking marijuana(1)while driving a Smoking marijuana in a private home or car, (2)in any public place(other than at a Smoking marijuana at a business licensed for on-site business licensed for on-site marijuana consumption. consumption),or(3)anywhere that smoking tobacco is prohibited. Possession of up to 28.5 grams(about Possession of marijuana on the grounds of Possessing marijuana one ounce)of marijuana and up to 8 a school, day care center,or youth center for personal use grams of concentrated marijuana(such while children are present. as hash). Growing up to six marijuana plants and Growing in an area that is unlocked or Growing marijuana keeping the marijuana produced by the visible from a public place. plants within a private home. ATTACHMENT#5 Activity Activities Allowed Under the Measure Activities Not Allowed Under the Measure Giving away to other adults up to 28.5 Providing marijuana to minors under the Giving away marijuana grams of marijuana and up to 8 grams age of 21 for nonmedical use. of concentrated marijuana. marijuana could not sell tobacco or alcohol.Under the measure,local governments could authorize licensed businesses to allow on-site consumption of marijuana.However, such businesses could not allow consumption in areas within the presence or sight of individuals under the age of 21 or areas visible from a public place.In addition, businesses allowing on-site marijuana consumption could not allow consumption of alcohol or tobacco. Regulation of Nonmedical Marijuana Businesses State Regulation of Nonmedical Marijuana Businesses. This measure changes the name of the Bureau of Medical Cannabis Regulation to the Bureau of Marijuana Control and makes it also responsible for regulating and licensing nonmedical marijuana businesses.In addition,the measure requires other state agencies to regulate and license different parts of the nonmedical marijuana industry.These state agencies would have responsibilities similar to the ones they currently have for medical marijuana.The measure requires each licensing agency to charge fees that cover its marijuana regulatory costs.Under the measure,the system for tracking medical marijuana products that must be developed under current law would be expanded to include marijuana for nonmedical use.The measure also creates the Marijuana Control Appeals Panel to hear appeals from individuals affected by a decision of the state's regulatory agencies.Decisions of the panel could be appealed to the courts. Local Regulation of Nonmedical Marijuana Businesses. Under the measure,cities and counties could regulate nonmedical marijuana businesses.For example,cities and counties could require nonmedical marijuana businesses to obtain local licenses and restrict where they could be located.Cities and counties could also completely ban marijuana-related businesses.However,they could not ban the transportation of marijuana through their jurisdictions. Taxation of Marijuana The measure imposes new state taxes on growing and selling both medical and nonmedical marijuana.As shown in Figure 3,the new tax on growing marijuana would be based on a dollar amount per ounce of marijuana,and the new excise tax would be based on the retail price of marijuana products sold. The measure would also affect sales tax revenue to the state and local governments in two ways.First,legalizing the sale of nonmedical marijuana will result in new sales tax revenue.(This would happen automatically,as generally products are subject to this tax under current law.) Second,the sale of medical marijuana,which is currently subject to sales tax,is Figure 3 Taxation of Marijuana Under Proposition 64 Type of Tax Type of Marijuana Taxed Rate $9.25 per ounce of dried marijuana flowers New state tax on growing Both medical and nonmedical. and$2.75 per ounce of dried marijuana leaves. New state retail excise tax Both medical and nonmedical. 15 percent of retail price. Existing state and local sales tax Nonmedical only. Rates vary across the state but average around 8 percent. Existing and future local taxes Can apply to both medical and Subject to local government decisions. nonmedical. ATTACHMENT#5 specifically exempted from that tax.The measure does not change local governments'existing ability to place other taxes on medical marijuana and does not restrict their ability to tax nonmedical marijuana. Beginning in 2020,the tax on growing marijuana would be adjusted annually for inflation.The measure also allows the state Board of Equalization to annually adjust the tax rate for marijuana leaves to reflect changes in the price of marijuana flowers relative to leaves.In addition,the measure allows the board to establish other categories of marijuana(such as frozen marijuana) for tax purposes and specifies that these categories would be taxed at their value relative to marijuana flowers. Allocation of Certain State Tax Revenues. Revenues collected from the new state retail excise tax and the state tax on growing marijuana would be deposited in a new state account,the California Marijuana Tax Fund.Certain fines on businesses or individuals who violate regulations created by the measure would also be deposited into this fund. Monies in the fund would first be used to pay back certain state agencies for any marijuana regulatory costs not covered by license fees.A portion of the monies would then be allocated in specific dollar amounts for various purposes,as shown in Figure 4. All remaining revenues(the vast majority of monies deposited in the fund)would be allocated as follows: • 60 percent for youth programs—including substance use disorder education,prevention,and treatment. • 20 percent to clean up and prevent environmental damage resulting from the illegal growing of marijuana. • 20 percent for(1)programs designed to reduce driving under the influence of alcohol,marijuana,and other drugs and(2)a grant program designed to reduce any potential negative impacts on public health or safety resulting from the measure. Penalties for Marijuana-Related Crimes Change in Penalties for Future Marijuana Crimes. The measure changes state marijuana penalties.For example, possession of one ounce or less of marijuana is currently punishable by a$100 fine.Under the measure,such a crime committed by Figure 4 Proposition 64 Allocates a Portion of State Revenues for Specific Purposes Purpose Annual Funding Duration Grants for certain services(such as job placement assistance and substance use disorder tretment)in $10 million to$50 milliona 2018-19 and ongoing communities most affected by past drug policies Evaluate effects of the measure $10 million 2018-19 through 2028 29 Create and adopt methods to determine whether 2018-19 through 2022 someone is driving while impaired,including by $3 million 23 marijuana Study the risks and benefits of medical marijuana $2 million 2017-18 and ongoing a$10 million in 2018-19,increasing by$10 million annually until 2022-23,and$50 million each year thereafter. someone under the age of 18 would instead be punishable by a requirement to attend a drug education or counseling program and complete community service.In addition, selling marijuana for nonmedical purposes is currently punishable by up to four years in state prison or county jail.Under the measure, selling marijuana without a license would be a crime generally punishable by up to six months in county jail and/or a fine of up to$500.In addition, individuals engaging in any marijuana business activity without a license would be subject to a civil penalty of up to three times the amount of the license fee for each violation.While the measure changes penalties for many ATTACHMENT#5 marijuana-related crimes,the penalties for driving a vehicle while under the impairment of marijuana would remain the same.The measure also requires the destruction—within two years—of criminal records for individuals arrested or convicted for certain marijuana-related offenses. Individuals Previously Convicted of Marijuana Crimes. Under the measure,individuals serving sentences for activities that are made legal or are subject to lesser penalties under the measure would be eligible for resentencing. For example,an offender serving a jail or prison term for growing or selling marijuana could have their sentence reduced. (A court would not be required to resentence someone if it determined that the person was likely to commit certain severe crimes.)Qualifying individuals would be resentenced to whatever punishment they would have received under the measure.Resentenced individuals currently in jail or prison would be subject to community supervision(such as probation) for up to one year following their release,unless a court removes that requirement. In addition,individuals who have completed sentences for crimes that are reduced by the measure could apply to the courts to have their criminal records changed. FISCAL EFFECTS Fiscal Effects Subject to Significant Uncertainty This measure would affect both costs and revenues for state and local governments.The size of these effects could vary significantly depending primarily on three key factors: • First,it would depend on how state and local governments chose to regulate and tax marijuana.For example,if many cities and counties banned marijuana businesses,the amount of revenue from taxes on marijuana would be less than without such bans. • Second,it would depend on whether the U.S.DOJ enforced federal laws prohibiting marijuana.For example,if the U.S.DOJ chose to prosecute state-licensed marijuana businesses,there could be significantly reduced revenue from marijuana taxes.This analysis assumes the U.S.DOJ will follow its current policy regarding enforcement of marijuana laws. • Third,the fiscal effects would depend heavily on how marijuana prices and consumption change under the measure.This analysis assumes that the price of marijuana would decline significantly.This is primarily because (1)businesses would become more efficient at producing and distributing marijuana and(2)the price of marijuana would no longer be inflated to compensate for the risk of selling an illegal drug.This analysis also assumes that marijuana consumption would increase under the measure.This is primarily because of(1)the reduced price and(2)the reduced legal risk for marijuana users. The actual effects on marijuana prices and consumption are unknown,as are the regulatory and enforcement actions of the state, federal,and local governments.As such,the potential cost and revenue impacts of this measure described below are subject to significant uncertainty. Effects on State and Local Costs Reduction in Various Criminal Justice Costs. The measure would result in reduced criminal justice costs for the state and local governments.This is primarily related to a decline in the number of offenders held in state prisons and county jails for growing and selling marijuana.The measure would also reduce the number of such offenders placed under community supervision(such as county probation).In addition,the measure would likely reduce other criminal justice costs, such as state court costs for the handling of related criminal cases. The above cost reductions would be partially offset by increased costs in several areas.In particular,the courts would incur costs to process applications from individuals seeking to be resentenced or have their criminal records changed.In addition,there would be costs to supervise resentenced offenders in the community.These various costs would be incurred largely within the first couple of years following the passage of the measure.In addition,there would be ongoing costs in a few areas.For example,there would be court costs to destroy records of arrest and conviction for individuals who commit certain marijuana-related crimes.In addition,there would be ongoing costs to operate drug education and counseling programs as required by the measure.There would also be some increased criminal justice costs(such as county jail and state court costs)to the extent that increased marijuana use leads to increased marijuana-related crime(such as driving while impaired by marijuana). ATTACHMENT#5 In total,the net reduction in state and local criminal justice costs from the above changes could be in the tens of millions of dollars annually.In many cases,these resources would likely be redirected to other criminal justice activities. Effects on State and Local Health Programs. The measure could also have various fiscal effects on state and local health programs as a result of increased marijuana use.For example,the measure could result in an increase in the number of individuals seeking publicly funded substance use treatment.Any additional costs for such services could be partially or entirely offset by additional funding that would be available for substance use treatment under the measure.Although research on the health effects of marijuana use is limited,there is some evidence that smoking marijuana has harmful effects.For example,marijuana smoke is among a list of substances identified by the state to cause cancer.To the extent that an increase in marijuana use negatively affects users'health,it would increase somewhat state and local health program costs. Increased State Regulatory Costs. The measure would also result in costs for the state to regulate nonmedical marijuana businesses.These costs would vary depending on how the state chooses to regulate marijuana but could amount to several tens of millions of dollars annually.Eventually,these costs would likely be entirely offset by license fees and tax revenues. Effects on State and Local Revenues Tax Revenues Could Reach$1 Billion Annually, but Not Right Away. State and local governments would receive more revenues—including sales,excise,and income taxes—from marijuana sales allowed under this measure.This increase in tax revenue would result primarily from(1)new state excise taxes on growing and selling marijuana, (2) individuals switching from illegal purchases of marijuana(made from individuals who do not pay all the taxes they owe)to legal purchases(at businesses that collect and pay the taxes they owe),and(3)an increase in consumption of marijuana.In addition,lower marijuana prices due to the measure may provide individuals using marijuana now with some savings.This could allow them to purchase other legal products that generate tax revenue.These revenue increases,however,would be partially offset by the loss of sales taxes now collected on medical marijuana sales,as the measure exempts such purchases from these taxes. In total,our best estimate is that the state and local governments could eventually collect net additional revenues ranging from the high hundreds of millions of dollars to over$1 billion annually.However,the revenues are likely to be significantly lower in the first several years following the passage of the measure.This is because it will take a couple of years for the state to issue licenses to marijuana businesses.In addition,it will likely take time for newly licensed businesses to set up efficient production and distribution systems.Prices in the legal market will likely fall as more legal businesses are licensed and as they become more efficient.As this occurs,more consumers will begin purchasing marijuana legally.It is unknown precisely how long this process will take but it could be several years after the measure passes before revenues reach the range described above.As discussed earlier,the measure requires that most of these funds be spent on specified purposes. Additional Local Government Revenues. The measure could result in additional revenues if local governments impose taxes on marijuana.The amount of additional revenues could vary significantly, depending primarily on how many local governments impose marijuana taxes and at what rates.These revenues could easily amount to tens of millions of dollars annually. Potential Impact on Local Economies in Marijuana Producing Areas. Exports of marijuana currently contribute significantly to the economy in parts of Northern California, such as Humboldt,Mendocino,and Trinity Counties. Precisely how this measure would affect these local economies is unknown.Lower marijuana prices and more opportunity for legal cultivation elsewhere could hurt the economy in these areas,reducing local government tax revenues.If,however,local growers and businesses successfully marketed their marijuana products as premium goods,consumers might be willing to pay above-average prices for them.If that occurred,it could help offset some of the negative economic effects in those areas. Visit http✓/www.sos.ca.gov/measure-contributions for a list of committees primarily formed to support or oppose this measure.Visit http://www.fppc.ca.gov/transparency/top-contributors/nov-l6-gen-v2.html to access the committee's top 10 contributors. ATTACHMENT#5 E::cortr>rnical Prof,and Cons of riser ical rnarijuarta PROS: According to the State Board of Equalization,it is estimated that the state would see$1.4 billion in tax revenue and reduced enforcement cost through the legalization of marijuana. This may not completely fix our enormous deficit,but it is absolutely an untapped,very attainable resource.With another potential 12 to 18 billion dollars in peripheral benefits associated with other businesses such as hemp production,tourism brought by Amsterdam-type coffee houses,etc.,as well as an increase in employment the new industry would create,it is likely that the legalization of marijuana will have an even bigger impact than projected. Consider: the expenditures spent to prohibit marijuana are huge.According to The Budgetary Implications of Drug Prohibition by Jeffrey A.Miron of Harvard College,California spends$1.87 billion on criminal justice resources that enforce laws prohibiting marijuana production, distribution,and use.The Marijuana Policy Project states that the simple decriminalization of medical marijuana in California has already saved this state$100 million in enforcement costs. It is naïve to believe that if we just increase taxes on corporations and the wealthy,they are going to stick around to foot the bill.California has lost business after business both overseas and to other states because of friendlier tax programs.Growing, selling and taxing our own marijuana would produce new jobs,more money,less criminals and new industries. Similar to the days of Prohibition,marijuana production and distribution isn't something the state or even federal government is able to control.Instead of trying to prevent the inevitable,maybe we should,instead,reap the benefits. According to the Time magazine article"Can Marijuana Help Rescue California's Economy"by Allison Stateman, marijuana production is the most profitable"cash crop"in the state,producing$14 billion a year,trumping milk and dairy with revenues of only$7.3 billion per year. http://collegian.csufresno.edu/2011/12/02/legalize-pot-to-save-e conomy/ The illegal import of drugs into the United States is a multi-billion dollar a year industry,all of the profit going to criminals,killers,and dangerous organizations.If marijuana were legalized and regulated,the marijuana black market would be entirely eliminated and the immense expenditure on both the war on drugs and the sale of drugs could be turned to far more practical applications. In an ideal world,marijuana would be taxed and regulated much like alcohol and tobacco are today.It would be produced in many forms including pre-rolled cigarettes and food products which could be consumed responsibly by citizens within the law.Legalize.org does not support the sale(legal or illegal)of marijuana to minors,as the effects of all drugs are particularly harmful to developing bodies.Marijuana should be restricted by existing local and federal zoning laws, sold at specific locations at specific times and only to responsible adults. The legalization and mass distribution of marijuana products would also alleviate some of its glamour and allure, and the regulation of its sale would actually make it more difficult for minors to acquire it. The legal sale of marijuana would be a significant financial boom both to private citizens who choose to enter the industry and the United States government who can,and should,tax the use of the drug heavily.The taxes generated by legal marijuana sale would be more than enough to fully fund a thorough and expansive drug treatment program, ATTACHMENT#5 helping those who wish to quit(marijuana and other illegal drugs)and rendering aid to those who need it.The money saved on police budgeting from the war on drugs could also be more wisely spent,allowing police to focus on gangs,violence,organized crime,and the prosecution of dangerous,violent criminals. The regulation of marijuana also allows for many health benefits to those who use it.Today,marijuana is illegal,so there is no regulation of what the drug contains.Unwary buyers of the drug often get more than they bargain for when marijuana is laced with other drugs and other harmful additives.If it were legalized,not only would this harmful practice never occur,but the products themselves could be heavily regulated for health concerns including filtering,and specialized growing and manufacturing.Packages of the legal product would be emblazoned with warnings from the surgeon general describing the health risks involved. Additionally,laws would be passed forbidding the use of marijuana when operating a vehicle or piece of heavy machinery,preventing accidental deaths that are associated with marijuana use.Here marijuana is again comparable to alcohol which causes thousands of accidental injuries and deaths per year. Through federal regulation,marijuana use can be made safe and profitable for all involved parties.It would benefit the economy by adding revenue and tax money,it would benefit those who need medical relief by providing it in a safe and regulated way,and it would benefit society by allowing police to concentrate on violent criminals.The only real losers are those who stand to profit from the illegal sale of marijuana and the transportation of the drug into the U.S. http://www.legalize.org/the-e conomic-bene fits-of-a-le gal-regulated-mari j uana-industry/ CONS: According to a report by National Public Radio's John Burnett on the April 20 broadcast of"All Things Considered,"the theory that legalizing this vice would bring in big bucks for the government is a myth. "A lot of people think this taxation of marijuana will create a windfall for government coffers,"Burnett said. "Jeffrey Miron is a Harvard economist who has studied and written about the economics of the marijuana market. Miron figures state and federal taxes on cannabis sales adds up to$6.7 billion annually.And he calculates the savings from not having to enforce state and federal marijuana laws,in arrests,prosecution and incarceration,at $12.9 billion a year.Excluding additional expenses,such as the public health cost of marijuana,or the cost of administering the new law,Miron figures that legal pot creates almost a$20 billion bonus." With a federal government that is on track to be running$1-trillion deficits,that's just a drop in the bucket,and doesn't necessarily justify legalization,as advocates and some in the media suggested. "But compared to the size of most federal government agencies,compared to the tax revenue from things like alcohol and tobacco,and certainly compared to the size of deficits that we have,this is just not a major issue,it is not a panacea,it is not curing any of our significant ills,"Miron said."There may be good reasons to do it,but the budgetary part is not a crucial reason to do it." One thing that is often overlooked in the recent string of media coverage about marijuana legalization is what would happen to the market if it were a legal drug.The revenue-generating potential would be greatly reduced if it were legal to be grown anywhere. Segments on Fox News April 19"Geraldo at Large"and CNN's April 16"American Morning"both trotted out proponents of legalization suggesting a regulated market would be better than a black market. "We're talking about America's number one cash crop,"marijuana advocate Rob Van Dam said on the April 19 "Geraldo at Large.""It's completely unregulated and untaxed.Let's take that money out of the streets.We're putting it into the black market that prohibition created and let's put that in the right hands,where we can use it with our government,by taxing and regulating it." As CNBC's Regan confirmed in her report,marijuana is indeed the country's largest cash crop.However,legalizing ATTACHMENT#5 the crop would cause prices to plummet, she explained to viewers. "The price is very important,"Regan said."Because,think about this guys—it really wouldn't be this expensive if it was legal." "You'd get a glut,""Power Lunch"co-host Michele Caruso Cabrera added. And legal farms,like one highlighted by NPR's April 20"All Things Considered,"reflect how once government gets involved,the business incentive diminishes.Carol Ann Sayle,the wife of a legal organic marijuana farmer, explained her disappointment in the business of marijuana cultivation. "The retailer takes a big hit off the bong, so to speak,and then the government comes in with their taxes," Sayle said."So what's left for the farmer?After all that work and ... trying to ease people's fears that we're going to be giving it to children. So,what's left for the farmer? Stems and seeds is about all that's left." Criticism of current marijuana policy typically starts by limiting the calculation of marijuana's societal costs to the costs of arresting and imprisoning marijuana users.This way of calculating the costs minimizes those produced by use of the drug itself(i.e.,the costs of treatment, drugged driving crashes,and lost productivity).When the costs related to the use of marijuana are minimized,the legalization of marijuana gives the appearance of reducing marijuana-related social costs in the same way that counting only the costs of enforcing the speeding laws and ignoring the high social costs of speeding would make legalizing speeding look like a smart idea. Asa Hutchinson,a former director of the DEA and an outspoken critic of legalization,explained there would be unintended consequences if the marijuana were legal.In an April 16 CNN debate with Neil Franklin,a former member of the Baltimore Police Department and now a spokesman for the group Law Enforcement Against Prohibition(LEAP),Hutchinson explained the criminal element would focus on more dangerous drugs to sustain the black market. "You've always had people who've said, 'Oh legalize and tax marijuana,—Istook said."They have all these wonderful promises of the finances.It's the same thing we see with lotteries.It's the same thing we've seen with legalizing other things.And they don't count the social costs.They say, `Well,government can make money.' How about the families that are damaged by legalizing another way for people to get high?" http://www.mrc.org/bmi/articles/2009/MediaTalk Up_PotLegalization asPossible AnswertoBadEconomy.h tml There are significant cost burdens that come along with increased marijuana use.For example,there will be a greater social cost, from decline in worker productivity and school performance.Legalization will also lead to greater need for drug education,rehabilitation and treatment.And there will be costs associated with selling the drug. Consider these findings from a white paper by the California Police Chiefs Association's Task Force on Marijuana Dispensaries: California legalized"medical"marijuana in 1996,and dispensaries where the drug is handed out—to pretty much whoever comes in with a doctor's note—have become catalysts for serious crime. According to the white paper, dispensary operators have been attacked,robbed and murdered.Also,"drug dealing, sales to minors,loitering,heavyvehicle and foot traffic in retail areas,increased noise and robberies of customers just outside dispensaries"are all criminal byproducts resulting from California's medical marijuana distribution. We can expect similar problems—but on a far grander scale—from full legalization. ATTACHMENT#5 Given these cost burdens—not to mention health and societal burdens—we should continue to focus efforts to discourage drug use.We can do this in a variety of ways.On alcohol and cigarettes,we require warnings and education.With methamphetamine,cocaine and other harmful drugs,we prohibit and criminalize their sale and use. While marijuana may not be as harmful and addictive as methamphetamine,it is harmful nonetheless,and the best economic policy is to make its sale and use illegal. The additional costs of drug education and rehabilitation combined with the increased social costs associated with increased marijuana use and sale are all greater than the potential revenue gained through legalization. Even with the U.S.economy struggling,we should not buy into the argument that vices should be legalized,taxed and regulated—no matter how much revenue we think it may generate. Some things just aren't worth the costs. http://www.cnbc.corn/id/36267217/Legalizing_Marijuana Not Worth the Costs ATTACHMENT#6 Marijuana Policy Project "We change laws." P.O.Box 77492 Washington ,DC 20013 p:(202)462-5747•f:(202)232-0442 info@mpp.org•www.mpp.org Medical Marijuana Dispensaries and Their Effect on Crime Opponents of medical marijuana sometimes speculate that medical marijuana dispensaries will lead to increased crime rates in surrounding areas.' These dispensaries, they claim, will attract thieves and robbers to the facilities and breed secondary crimes in surrounding areas. Such claims have prompted empirical and statistical analyses by researchers and law enforcement agencies. In what should not come as a surprise, given the robust security at most medical marijuana facilities, these studies have routinely shown that, contrary to these concerns, dispensaries are not magnets for crime. Instead, these studies suggest that dispensaries are no more likely to attract crime than any other business, and in many cases, by bringing new business and economic activity to previously abandoned or run-down retail spaces, dispensaries actually contribute to a reduction in crime. While the data is reassuring, one public safety challenge for dispensaries and adult use marijuana stores has been that many have been forced to operate as cash-only businesses because of banks' concern about federal legal issues. However, with new guidance that was issued by the federal government in February 2014, it is expected that more small banks and credit unions will open accounts for marijuana businesses. What follows is a brief summary of anecdotal and scientific evidence, including law enforcement data analyses and academic research on medical marijuana dispensaries and their effect on crime. For more information on dispensaries, medical use of marijuana, state laws, and other issues related to medical marijuana, please visit mpp.org/medical. 2009 Los Angeles Police Department survey In response to debate over medical marijuana regulations by the Los Angeles City Council, and claims from medical marijuana opponents that dispensaries were magnets for crime, Los Angeles Police Chief Charlie Beck asked his department to produce a report comparing the robbery rates of L.A. banks and medical marijuana dispensaries. The report indicated that there were 71 robbery reports filed with the LAPD at the city's 350 banks. Despite there being far more medical marijuana dispensaries more than 800 at the time according to Beck there were fewer robbery reports filed at dispensaries:just 47. When asked about the report, and claims that dispensaries are crime magnets, Beck said, "I have tried to verify that because, of course, that is the mantra. It really doesn't bear out. ... Banks are more likely to get robbed than medical marijuana dispensaries."2 2009 Denver Police Department survey An analysis of robbery and burglary rates at medical marijuana dispensaries conducted by the Denver Police Department at the request of the Denver City Council found that the robbery and burglary rates at dispensaries were lower than ' "'Across the state,we're seeing an increase in crime related to dispensaries,' said Ernie Martinez,a Denver police detective who is president of the Colorado Drug Investigators Association.""Medical marijuana dispensaries' effect on crime unclear," The Denver Post,January 24,2011. http://www.denverpost.com/news/marijuana/ci17178820#ixzz 1 ngbvMO1I. 2"LAPD Chief: Pot clinics not plagued by crime,"Los Angeles Daily News,January 17,2010. http://www.dailynews.com/news/ci 14206441. area banks and liquor stores and on par with those of pharmacies. Specifically, the report found a 16.8 percent burglary and robbery rate for dispensaries, equal to that of pharmacies. That's lower than the 19.7 percent rate for liquor stores and the 33.7 percent rate for banks, the analysis found.3 2010 Denver Police Department analysis In late 2010, the Denver Police Department looked at crime rates in areas in and around dispensaries. The analysis showed that through the first nine months of 2010, crime was down 8.2% relative to the same period in 2009. The decrease was comparable to the city's overall drop in crime of 8.8%.4 The Denver Post completed a similar analysis and found that crime rates in some areas with the highest concentration of dispensaries saw bigger decreases in crime than neighborhoods with no dispensaries.5 2010 Colorado Springs Police Department analysis An analysis by the Colorado Springs Police Department found that robbery and burglary rates at area dispensaries were on par with those of other businesses. Specifically, the department's data indicated that there were 41 criminal incidents reported at the city's 175 medical marijuana businesses in the 18-month period ending August 31, 2010. Meanwhile, over that same period, there were 797 robberies and 4,825 burglaries at other city businesses. These findings led the department's spokesman, Sgt. Darrin Abbink, to comment, "I don't think the data really supports [dispensaries] are more likely to be targeted at this point."6 October 2011 UCLA study, "Exploring the Ecological Link Between Crime and Medical Marijuana Dispensaries," Researchers from UCLA, funded by the National Institute on Drug Abuse, used data from 95 census tracts in Sacramento to analyze two types of crime (violent and property) in areas with varying concentrations of dispensaries. What they found was that while factors traditionally understood to lead to increased crime for example, large percentages of land zoned for commercial rather than residential use, a high percentage of one- person households, the presence of highway ramps, and a higher percentage of the population being ages 15-24 were positively associated with crime in those areas, "the density of medical marijuana dispensaries was not associated with violent or property crime rates." In their conclusion, the researchers said, "[t]hese results suggest that the density of[medical marijuana dispensaries] may not be associated with increased crime rates or that measures dispensaries take to reduce crime (i.e., doormen, video cameras) may increase guardianship, such that it deters possible motivated offenders." Specifically, the study applied the"routine activity theory" of crime, which suggests that crime is more likely when three criteria are met: (1) a motivated offender, (2) a suitable target, as defined by factors like value, visibility, and access, and (3) a lack of guardianship such as low residency or poor security. The authors hypothesized that the lack of a relationship between dispensaries and crime could be attributable to either of two possible conclusions: either medical marijuana dispensaries were no more valuable a target than other businesses in the area a possibility supported by the law enforcement surveys in L.A. and Denver discussed above or heightened security at dispensaries was sufficient to deter criminal activity in the area. 3"Analysis: Denver pot shops'robbery rate lower than banks," The Denver Post,January 27,2010. http://www.denverpost.com/ci14275637. 4 See note 1,supra. 51d. 6"Marijuana shops not magnets for crime,police say,"Fort Collins Gazette,September 14,2010. http://www.gazette.com/articles/wall-104598-marijuana-brassfield.html. 7 http://www.uclamedicalmarijuanaresearch.com/node/10. June 2011 Regent University study Researcher Maura Scherrer of Regent University looked at the perception of crime, and medical marijuana dispensaries' impact on crime, among residents of Denver neighborhoods with varying socio-economic profiles. In so doing, she found that most crimes, including robbery, vandalism, and disorderly conduct increased in Denver from 2008 to 2009. However, in areas within 1,000 feet of a dispensary, rates were down for most types of crime, including burglary, larceny, and a 37.5% reduction in disorderly conduct citations. In her conclusion the author notes, "it appears that crime around the medical marijuana centers is considerably lower than citywide crime rates; a much different depiction than originally perceived."8 February 2014 Urban Geography Researchers from the University of South Florida, the University of Colorado, and the New York City Criminal Justice Agency set out to determine whether medical marijuana dispensaries in Denver could be considered locally undesirable land uses (LULUs), land uses that people do not want to live close to, but which provide services to the community.9 The researchers studied 275 medical marijuana centers in 75 Denver neighborhoods and concluded that: "[w]hile public officials, and especially law enforcement, clearly warn residents about the negative effects of these centers on the communities in which they are situated, there is little evidence that residents are listening, as these centers do not appear to have any impact on the urban landscape and therefore on the health of the communities in which they are located."19 The study did find that medical marijuana centers are more likely to be opened in areas that have higher crime rates, but that is not unusual because crime follows retail concentrations. "In short, medical marijuana facilities appear to ... be more similar to drugstores and coffee houses than they are to LULUs."11 Los Angeles crime trends Los Angeles has frequently been cited as the city with the most dispensaries and the least regulation of those dispensaries. It is also the most populous city in the state that has the oldest and the broadest medical marijuana law, where any medical condition qualifies. While L.A. voters do prefer some regulation and control and they approved a ballot measure to create a regulatory system in May 2013 the city that has been cited as having more dispensaries than Starbucks certainly has not suffered a crime epidemic as a result of its permissive policies. On the contrary, overall crime in Los Angeles has dropped dramatically since dispensing collectives became legal in 2004. Crime rates have plummeted in the past 11 years, with decreases each of those 11 years. They are now the lowest they have been since 1949.12 The Effect of Medical Marijuana Laws on Crime: Evidence from State Panel Data, 1990- 200613 Researchers Robert Morris, Michael TenEyck, J.C. Barnes, and Tomislav Kovandzic 8 Study available at http://adr.coalliance.org/codr/fez/view/codr:983. 9 Lyndsay N.Boggess,Deanna M.Perez,Kathryn Cope,Carl Root&Paul B.Stretesky,Urban Geography(2014): Do medical marijuana centers behave like locally undesirable land uses?Implications for the geography of health and environmental justice, Urban Geography. 1°Id at p. 15 "Id at p.16 12 Kathy Mather,"L.A.crime falls for 11th year;officials note historic drops,"L.A. Times,Jan. 13,2014. http://www.latimes.com/local/lanow/la-me-ln-crime-falls-20140113,0,3 3 57277.story#axzz2vJ6f1 x1X 13 Morris RG,TenEyck M,Barnes JC,Kovandzic TV(2014)."The Effect of Medical Marijuana Laws on Crime: Evidence from State Panel Data, 1990-2006."PLoS ONE 9(3): e92816.doi: 10.1371/journal.pone.0092816 analyzed the association between the enactment of a medical marijuana law and state crime rates for all Part 1 offenses homicide, rape, robbery, assault, burglary, larceny, and auto theft as collected by the FBI. The purpose was to help inform the debate on whether passage of medical marijuana laws leads to increased crime rates. The researchers used fixed-effects panel design to identify what, if any, effect passage of a medical marijuana law has on crime rates. This design analyzes changes individual states see in their respective crime rates over time and compares the changes to the crime rate trends among states that enacted medical marijuana laws and those that did not. While all states experienced a reduction in Part 1 offenses during the period studied, those that had passed a medical marijuana law experienced greater reductions in those offenses than those states that had not. The researchers conclude that enactment of a medical marijuana law"is not predictive of higher crime rates and may be related to reductions in rates of homicide and assault."14 They note that the most"important finding . . . is the lack of evidence of any increase in robbery or burglary, which are the type of crimes one might expect to gradually increase over time if the [medical marijuana laws lead to increased crime] theory was correct."15 141d at 5. '5 Id ATTACHMENT#7 Allowable Locations 500 ft from Youth Facilities I„Z , huLiu., ,,,,,, ... ... ... , , 11''0'', 1 , II1M I 0- i ',. ---Nri',..,,p(i i AO 1,,v , , ,, '',,,, gia,I' ,I )I rTViril i ,,, T . 1 4,,,,, '''',,, ."' ' 1• :::'''''''''' .,5 I SI.66';NN''N.Ntic.Nt/4rfk-Nlir..4-NN(1) l''''7/ r 1,',,,cpw'I'",ir,,,,k,0%, enlA,,,,,,A4100A„,, -41-0, (.30BB '.-...." 1: ,",';414110,' V. \':,,,7,,'4411; wi 73 '001444 , /,,,i'',:,''''' " I LI,, ,1'. ::A^',... :),%:Ai ..r-,,, 5, iii 'NEt45)1);:...k,4'55 .,','5./.117c5)'5 '''55 c"..1'r ..A. *** --- ) 1 I , , % .......,:) r —„„ _„„- - Legend Youth Facility Large Home Daycare M Allowable Locations 500 ft N Afterschool Program/Youth Services RHI Park Streets WE Church Preschool CITY LIMITS L — Family Fun Center [ 110111 School ,. „ ' ' '- ''', City of Ukiah 0 1,625 3,250 6,500 Feet t Date: 1/10/2017 Allowable Locations 250 ft from Youth Facilities 1 2. :,,,,,,,2 GAF'ROY\f...! IM ff r '' 12)f",1"51.if"-"fr ; 'f,•?,,,L f ''''1'i ''fir:''l l'fili 049111 k Oh 1 ff 1 -.)k IF/WE f 'fff '', '''''',,,,,',',',','1,fic,f11 ,,,-,.. -71-1-""firfrf';'f'f'ff,ffcf:: ' 1 f rfffrrrfrf '',2'1,-,'"4,/c.Afffflitrff ,f, '''1,!,!,rti-11 frff'ffifff:krff fpf, f,,,,'‘ffl 1:ri ni: '1••'•',"1•1:'::•••, 1 „ ,V,,,,,..‘ot /,/ 0,i "„47-,•t7) ,,,,,,„„„,,, ,,„,„*,/,/,,-,-;,,„,,,,„,;,--ci.,,,,0,E•'•„‘„•••;:i;,q,!1; •41 ,',b,„,•,0,-vci",OISL'::.41' '•',','.`:1,3V• ,,,',,,,,, •,1,,i• sIP,„,„,,,,//:,-;,4,-se,,,,111,c,,,,,,r(t) \:::::•, ,',,c--• •„,.,Ht, 11 ,, / , ,,,,R..A.,-,,4i; ,-"''''' /•,z//''') '' ', ","--;---"-0,,YA-1.01-14,7%/-';10?4,•••,:',-c,.") , '" '"rfik"'";:lil II,:-/- 1 Fi:'' ..n ,:ii1',1...1 :r,J,H i:tt:1).17,111/1), ',.;4":7,,,,c1?,,,!i::::::.),) BB„,..,,L,,, ,. 'I 1 IC'I ' ',',', ', i::'',> 1'''''''' ,;;;':'''','it,/,0.'”'"S' "9,',, ./,,,',. 5.1 '',< rf,'"?‘'),../10, titill'li°01,', ''',t4,1,,,(..11:1,,,,,i,5i,,,,,frr-til . 01 s• I "5 CP 4ft ii"" iFf 'fAffCE.fts',‘,',cp f rn ,?3,,„,f;„),,!,4,1,,,,:,,,,:,.24 ,1, f friif,prfffir 'f, ffff I ff„,ififirrt ',,„f.''. f •'11,„,;f,1:51,f4if.f: ff,k,,,,,,„,,f,„,",/'''i),%,:f,/ f.'"ffz,,f,,:',,ff,ff 'f''''r"'' . 1 ' \rii;•'\ /1'C'f,,.),:'55''',711,'''''',„,';',,5„5,;'5,, '"'\::::,',„ 4.155:;,;455'55,55o5550,5 '"'." ''j,!il i'''''I','1,'''',5' '',,,':4;5.- 55C , t i , i ' ,1 '1 c.',. r -- 1 Legend Youth Facility Large Home Daycare = Allowable Locations 250 ft Afterschool Program/Youth Services iltliliiiliiiilliiii01, Park Streets E 1 Church Preschool CITY LIMITS— Family Fun Center ill iffilMH School 0 1,625 3,250 500 ,' City of Ukiah ' t Feet Date: 1/10/2017 ITEM NO.: 12a tr IJ18 2017 MEETING DATE: anus�_�..�.� � city of Vkjafi AGENDA SUMMARY REPORT SUBJECT: CONSIDERATION OF FUNDING TO THE ECONOMIC DEVELOPMENT FINANCING CORPORATION (EDFC) FOR FISCAL YEAR 2016-17 Summary: The City of Ukiah has contributed to the Economic Development and Financing Corporation (EDFC)for the provision of economic development activities in the Ukiah area since 1995. At this meeting, the Council will consider funding for the 2016-17 fiscal year. Background: The Economic Development and Financing Corporation (EDFC) is a non-profit, tax-exempt Community Development Financial Institution (CDFI) founded in 1995 that engages in economic development activity in Mendocino and Lake Counties. EDFC was formed through a partnership between Mendocino County's four incorporated cities and the county to coordinate and support economic development activity Mendocino County-wide and has now expanded its business into Lake County. EDFC provides gap financing and acts as lender-of-last-resort for small business, incubates economic development projects, and coordinates economic development activity for Mendocino County. EDFC's twenty-one-member Board of Directors includes two Mendocino County Supervisors, a city council member from each of the four incorporated cities in Mendocino County (Ukiah, Fort Bragg, Willits, and Point Arena) and members from the business, banking and non-profit community. Councilmember Mulheren is the Council representative. Up until 2015, the City of Ukiah entered into an annual performance agreement with EDFC to include specific performance indicators that were designed to measure the impact to the local community. However, these performance agreements were not consistently enforced and in general, there was a lack of consistency and coordination with City Staff. Also, EDFC was focusing on regional projects at the time that, while not in the city limits, may provide benefits to the Ukiah community. Therefore, in September of 2015, the Council elected to authorize funding in the amount of $10,000 for fiscal year 2015-16 without a performance agreement. On June 15, 2016, the City Council received EDFC's annual report from Director John Kuhry. Council did not take action at that time, as it was assumed that further discussion about funding the organization would occur during budget hearings. However, the budget schedule was compressed due to a number of factors and that discussion did not occur. Continued on Page 2 RECOMMENDED ACTION(S): Authorize Staff to develop a mutually agreeable service contract between EDFC and the City of Ukiah and to disburse funds in the amount of$11,982.75, based on the formula of 50 cents per capita. ALTERNATIVES: Provide alternate direction to Staff. wwww www ..,, , ... ..... Citizens advised: N/A Requested by: Economic Development and Financing Corporation Prepared by: Shannon Riley, Senior Management Analyst Coordinated with: N/A Presenter: Shannon Riley, Senior Management Analyst Attachment: 1. EDFC Annual Report 2015-16 COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other RECORDS APPROVED: ❑ Agreement: ❑ Resolution: ❑ Ordinance: Note Please write Agreement Noin upper right corner of agreement wizen drafted. Approved: S ; a Sang' como, City Manager Page 2 of 2 Discussion: Through additional research, Staff has learned that, when EDFC was originally formed, an assessment formula was developed by the participating entities-50 cents per capita for the County and 75 cents per capita for cities. At that time, service contracts were also recommended for each entity in order to specify the services required. In checking with other local city administrators, Staff found that they, too, had been unaware of these items. For example, while the City of Ukiah and the County of Mendocino had generated service contracts, other entities had not. Likewise, funding of EDFC seems to have been a budgetary decision at each entity rather than being based on the formula or original agreements. For example, subsequent to the dissolution of redevelopment and the economic downturn, the cities of Fort Bragg and Willits discontinued making annual contributions to EDFC, although Fort Bragg did contribute $5,000 for fiscal year 16-17. Lake County does not contribute to EDFC. Funding from the City of Ukiah has varied over the years, as has the level of service and coordination. At this time, staff is recommending that the Council authorize returning to the original assessment formula to establish a funding amount and direct Staff to work with EDFC to develop a service contract that is mutually agreeable and consistent with EDFC's mission and the economic development goals of the City. Based on Ukiah's population of 15,977, the contribution for 2016-17 would be $11,982.75. Through this arrangement, Staff hopes to achieve improved coordination and communication between the City of Ukiah, EDFC, and the other jurisdictions in the County. Attached for Council's information is EDFC's 2015-16 annual report(Attachment#1). FISCAL IMPACT: Budgeted New Appropriation Budget Previous Contract Amount in Source of Funds Account Number Amendment or Purchase Order 16-17 FY (Title& No.) Required No. 1314-197 $12,000 N/A 10017100.52100 Yes El ®No 1516-132 ATTACHMENT 1 Economic Development & Financing Corporation LDC P .f -T : 11 1_ R RE PORT FY 2 0':1...5...1... . CITY Or U K I .I--V I n1:Irc.:od'L c loon EDFC ends its 2015-16 Fiscal Year stronger than it has been since before the recession of 2008, expanding to 3 loan programs from 1, developing a larger target market, and building strong partnerships. One of those key partnerships is with the City of Ukiah. This report highlights EDFC's activities and how it benefits the City of Ukiah. EDFC generates most of its income from lending activity and supports it economic development effort through grants and partner contributions. EDFC's two largest economic development projects, the Direct Public Offering (DPO) and the entrepreneur hub, are located within the City of Ukiah. �..e Irn d ii Irn i vii :y EDFC's FY 2015-16 loan portfolio is $ 2,166,777 with $601,200, or 28% lent out to Ukiah businesses. L Nli�" 11 ,,,rFIIuI Yorkville II Il 1% 1111111111 II AV 11111111 11111111111111111111111111 111111111111111111111111111111111111111 00 Ulna � iii'-;1% I /Ill, //////////% 11 Point Arena 7% Mendocino Ililm°w Il:iuo�ro° La Ike Wu.urkalY 7 it'a`a 14% Phone: (707)234-5705 •205 N.Bush Street,#252• Ukiah,CA 95482•w w..edfc.:org Page 1 of 4 EDFC lent out $682,200 during FY 2015-16, up from $255,000 from FY 2016-17. $253,200, or 37% of new loan activity booked was in Ukiah, creating or retaining 8 jobs. EDFC Loan civ y u11Illl1iiii11111ttllllllti�tlll��»>uii 1iiiiiiiiiiiii u„o r r i 10 11111111111111111 11111 11 1 Y 11 FY 2014. 1.5 FY 2015 16 With the City of Ukiah's investment of$10,000 for FY 2015-16 this translates into a job creation cost of$1,250 per job. EDFC's increase in loan activity is partially attributed to an improving economy, but is also due to EDFC's increased visibility and reputation. One of the ways that EDFC was able to increase visibility was through the creation of the first Direct Public Offering (DPO), open to non- accredited investors, by a non profit, for economic development. Ecoinoironiic:: DeveIIopironeint: Piroject:S EDFC successfully raised $350,000 from accredited and non-accredit investors to fund the Mendocino Wool and Fiber Mill to be built on Orchard Ave. In Ukiah. LQcatilml ii ////////////////////////////////////////////////////////////////////////////////////ll/lllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllll �Number Amount t//////////////////////////////i City of Ukiah 19 $86,000 City of Willits 19 $49,000 City of Fort Bragg 6 $38,000 Unincorporated Mendocino County 24 $79,500 Outside of Mendocino County 20 $101,500 Phone: (707)234-5705 •205 N.Bush Street,#252• Ukiah,CA 95482•"WWW edic org Page 2 of 4 Number of Investors in City of Ukiah 11,111,11 ,o, 11 , 0 ,„ 21A 1111111,1 is City of Willits i\o\oit IIIIIIIilil !11010,01' 1111111City of Fort Bragg ii pl[1111111 i,,,,,,old 22 II ) % 00 \\\\\\\\111' (" \\\\\\ Unincorporated Mendocino 7 (111( 1 1, 1. elI111,,,, ,,,,,(,(,,,ll„,,,,,,,,,,,,,„ County Outside of Mendocino County Amount Invested •City of U Ida h City of Willits 11 'IF' : 29% -1,It..--, , 11.1111111010 — .,. J1 cJ 1 ,,,,,aikuoiNgligliL " ''.1 fi (1991111199M 11rolk „„ 1111111City of Fort Bragg 111 1iiig 1.4%111111011111100P Unincorporated Mendocino 22% I 2j'19?1((0(0((l ))1?Ugii County 1,, ; 116;:? Icic:1'((:,;(1(!:b Outside of Mendocino County 1 I „ )j The, . 1 v . '11.1 " 11111 e DPO's success not only increased EDFC's reputation in our 1 Ilf'Ithl * 1 ' , 111111 community, but also gave the organization national visibility , , , ,1 , 0,iii, as a ,, ,, / ' '''' '' ''''' leader in local investment. The DPO also lays the pl(');,/ , 6; groundwork for other economic development projects such as ill ff(14`/:(:1g the Meat Processing Facility. With $350,000 invested and vo,)111,11 /,-,/vr,„ ,,ii/,' another$27,000 granted to the project, the City of Ukiah's ,,orii, A ),,,,,,y7/%;,'% . filii/tglii,',:),'v,,()i'7d`11,,t'tiii,',egl',4ii.1,',',,,,,' ,,:,,,,';',,,:', 1 1 ,,I,,i'„:,,(cici $10,000 investment was leveraged 37.7 to 1. Phone: (707)234-5705 •205 N.Bush Street,#252• Ukiah,CA 95482•wy2,../..)..2.,..2sj.f..c.:..21:g Page 3 of 4 EDFC was also moved from the Mendocino Ukiah Works buildingon Orchard Ave. in Ukiah to the ly �� Ukiah Unified Methodist Church's (UUMC) �"Vibair �A� ' fl Center on Bush St. EDFC is partnering with the Cowork& Local Economy Center UUMC to create a co-working, entrepreneur �j..._. hub. EDFC has leveraged community ) partnerships and grants totaling $13,000 to help launch the facility. EDFC has leveraged over 1 to 1 the $10,000 City of Ukiah investment to catalyze entrepreneurship in and around the downtown area. EDFC has hired a consultant (Bison Media) to launch the facility by the end of July. EDFC continues to apply for grants to for the project. ( nIIIkobnrr:u itnn EDFC continues to facilitate collaboration in our community through fiscal sponsorship of the Broadband Alliance of Mendocino County (BAMC). The BAMC has been leading the advocacy for broadband infrastructure and adoption in Mendocino County. EDFC has been collaborating with our local Small Business Development Center (SBDC), West Company. West Company provides technical assistance to prospective and existing borrowers. EDFC and West Company are now partnering with the Community Foundation of Mendocino County to foster micro entrepreneurs. The Community Foundation will provide grants to qualified micro entrepreneurs to help fund the 25% borrower contributions required for micro loans originated by EDFC with mandatory technical assistance provided by West Company. EDFC also advocates for regional economic development by participation on the board of directors of the Sonoma Mendocino Economic Development District and chairing the Workforce Investment Board (WIB). The SMEDD is important now that California no longer has Redevelopment Agency funds. The SMEDD is creating a joint Comprehensive Economic Development Strategy (CEDS). This joint CEDS will allow lower matching funds requirement for Economic Development Administration (EDA) funding for projects like the Brush Street Bridge, where EDFC leverage EDA funds for the City of Ukiah. To learn more or to participate in the CEDS process visit h ...LLw vrrosonorna nd cil.n.sc sxo . Con(n f .JI'7 I o nl EDFC is poised to make significant economic development impacts after reorganizing and absorbing the losses from 2008. EDFC's partnership with the City of Ukiah has been instrumental in this change. The move away from a contract to a membership allows EDFC to focus on its core competencies. The City of Ukiah increased funding to EDFC to $12,000 for one year. Given EDFC's portfolio (28% in Ukiah), cost of creating jobs ($1,200 per job), ability to leverage funding (37.7 to 1), and its collaborative networking abilities (BAMC, SMEDD, WIB, etc.), EDFC hopes the City of Ukiah would reinstate the increase given by the previous city council. Phone: (707)234-5705 °205 N.Bush Street,#252° Ukiah,CA 95482°www edfcorg, Page 4 of 4 ITEM NO.: 12b 16. MEETING DATE: January 18, 2017 eztyof Ukiah AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING APPROPRIATING FUNDS FOR THE GENERAL FUND AND OTHER FUNDS IN THE FISCAL YEAR 2016-2017 OPERATING AND CAPITAL BUDGET INCLUDING THE WASTEWATER ENTERPRISE AND RECYCLED WATER PROJECT BUDGETS Summary: Council to consider a resolution amending the City's Fiscal Year 2016-17 operating budget and to appropriate funds for wastewater and recycled water activities. Background: Development of the City's wastewater operating budget is a joint process between the City and the Ukiah Valley Sanitation District(UVSD). The process has been delayed significantly despite efforts by the City to move it forward expeditiously. In the interim, the City has operated its wastewater enterprise on a continuing resolution, carrying forward the adopted appropriations from Fiscal Year 2015-16. At its meeting of December 7, 2016, the City Council determined that continuing to do so impeded its ability to effectively, efficiently, and responsibly provide wastewater services to the citizens of Ukiah and the UVSD and voted to move the budget process forward with its consideration and potential adoption at its regularly scheduled meeting on January 18, 2017. The City notified UVSD of its intentions and again called on it to schedule a meeting with the City Council to complete the budget review process. As of the date of this report, the UVSD has been unresponsive to a request to meet. The current continuing resolution expires January 18, 2017. Discussion: Two budgets are presented here for Council's consideration: the wastewater enterprise budget (Attachment#1) and the recycled water project budget (Attachment #2). The wastewater budget remains unchanged from what was presented to Council and UVSD last August. The recycled water budget also remains unchanged despite participation of the water enterprise in providing security for financing. These two budgets will be added to the existing City budget for Fiscal Year 2016-17 and, therefore, necessitate its amendment. The capital improvement elements of both budgets have been added to the CIP Summary Schedule presented in the adopted FY 2016-17 budget document. That revised schedule is attached here (Attachment#3)for review and consideration by Council. Continued on Pale 2 RECOMMENDED ACTION(S): Adoption of resolution amending the City's 2016-17 budget and appropriating funds for the wastewater enterprise and rec cled water project activities (Attachment#4 mm._._ .... .._..__ ...... ALTERNATIVES: Remand to staff with direction and/or consider a continuing budget resolution for the wastewater enterprise. Citizens advised: N/A Requested by: City Council Contacts/Prepared by: Daniel Buffalo, Finance Director and Daphine Harris, Administrative Analyst—Finance. Coordinated with: Sage Sangiacomo, City Manager; Sean White, Water and Sewer Director; and Tim Eriksen, Public Works Director/City Engineer. Presenter: Daniel Buffalo, Finance Director Attachments: 1. 2016-17 Wastewater Budget Document 2. 2016-17 Recycled Water Budget Document 3. CIP Summary Schedule(revised) 4. Budget Amendment Resolution COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other RECORDS APPROVED: ❑ Agreement: ❑ Resolution: ❑ Ordinance: Note:Please write Agreement Noin upper right corner of agreement when drafted. Approved: , ;, "..e .....,. .e a■ . San c•a,= ., City Manager Page 2 of 3 The 2016-17 wastewater budget (Attachment 1) is summarized as follows: Revenue: Charges for service, City customers $4,723,480 UVSD charges for service 2,328,160 Other 125,266 Total $7,176,906 Other sources: Transfers in 15,000 Contributions— UVSD share of debt service 2,595,984 Total 2,610,984 Total revenues and other sources 9,787,890 Operating expenditures: Operations 4,869,600 Capital outlay 1,349,700 Debt service 4,869,600 Total 11,028,786 Other uses: Transfers out 86,000 Total expenditures and other uses 11,114,786 Revenue over(under) expenditures $(1,326,896) Use of capital project reserves $1,326,896 Budgetary surplus (deficit) - The 2016-17 recycled water budget (Attachment 2) is summarized as follows: Revenue: State WRFP Grant $9,996,000 Other sources: Transfers in 2,176,191 Loan proceeds—SRF 25,564,000 Total 27,740,191 Total revenues and other sources 37,736,191 Operating expenditures: Operations 85,084 Capital outlay 37,650,191 Total 37,735,275 Revenue over(under) expenditures $916 Budgetary surplus (deficit) $916 Page 3 of 3 Fiscal Impact: IBudget amendment required Yes Z No 0 (If yes, Finance review required) Current budget appropriation $69,689,308 Requested amendment increase (decrease) $48,764,061 Amended budget appropriation $118,453,369,369 Source of financing New revenue Current revenue C4 Fund m.._ ..lan /w ® Other :SRF loan proceeds balance/working capital_..... ._ ......... .. .... ..._._...rM_�..m .... Affected fund(s) ® General 0 Special revenue 0 Water ® Sewer 0 Electric ❑ Other enterprise 0 Internal service 0 Fiduciary funds Account sl Various ......� °,. ... ........, u....�. .. .... Associated contract or PO No. N/A Finance reviewed Yes No 0 Comments: N/A ATTACHMENT 1 ( '/.. City,,of Ukiah WASTEWATER ENTERPRISE FUND BUDGET Fiscal Year 2016-17 84024420 Wastewater Administration 84024421 Operations & Maintenance 84024425 Wastewater Treatment BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: The Wastewater Departments are comprised of three divisions: Administration, Collection and Treatment. The Administration division is responsible for all compliance, permitting, funding oversight, budgeting and assists the other divisions with technical assistance. The Collection division is closely coordinated with the Water Distribution Division of the Water Department as the same team of employees maintains and improves both systems. The Treatment Division is responsible for the operation and maintenance of the Wastewater Treatment Plant(WWTP)and all discharges from the WWTP. The wastewater system is run by approximately 23 full and part time employees. MAJOR ACCOMPLISHMENTS FOR FY 2015-16: • North State Sewer Main Replacement Project was completed. • Implemented a Toxicity Identification Evaluation (TIE)and reduced problem constituents. • Passed all Chronic and Acute Toxicity testing resulting in a savings of at least$50,000. • In calendar year 2015, treated 980,000,000 gallons of effluent. • Successfully procured a barscreen for the influent pump station (IPS). PERFORMANCE GOALS AND OBJECTIVES FOR FY 2016-17: Administration: • Complete Rate Study. • Initiate City/District analysis and a possible master plan for addressing the Inflow and Infiltration (I and I) into the collection system. • Begin negotiating renewal of the Discharge Permit(NPDES)with the North Coast Regional Water Quality Control Board (NCRWQCB). • Prepare a report to establish a programmatic approach to replacing sewer mains. Collection: • Add telemetry to the Ford/Orchard, el Dorado and Vichy Springs Lift Stations. • Replace sewer mains on Lucy and Observatory. • Replace sewer main on Myron Place. • Install a sewer main and lift station near the Ackerman Creek Bridge on North State Street. • Purchase flow meters to support data gathering and monitoring of inflow and infiltration. Treatment: • Install an Ammonia and Nitrate analyzer to assist in the identification of areas in the plant where production of these constituents is high. • Installation of the bar screen to reduce the risk of damage to the IPS Pumps. • Consider options for repair or replacement of the Belt Filter Press (BFP)which dewaters the sludge. 1 of 22 The BFP drums/rollers are worn and failing. • Improve reliability of SCADA system at the Treatment Plant to reduce plant shutdowns. PROCESS GOALS FOR THE DISTRICT/CITY WORKING GROUP: It is the policy and viewpoint of the City and UVSD that all data and information kept or generated regarding the operations, maintenance, management and administration of the entire sewer system (WWTP, trunk sewer and collection system)shall be readily and completely available to the City and the District. Based on this policy, the proposed goals for FY 16-17 are: • Joint Board/City Council Meetings: Set a routine joint meeting schedule. • Complete Customer List: Develop shared administrative access to the customer list(City and District)for the total sewer system. • Historical Information- ESSUs: Compile all historical information kept by the City and District that supports the ESSU summary reports to date. • Monthly Financial Reports: Develop and reformat monthly financial reports (revenue and expenditures)for the complete system. • Delinquency Accounts: Resolve the delinquency accounts process including customer notifications and accounting. • WWTP Inflow-Outflow Reports: Generate monthly reports showing daily WWTP inflow and outflow including discharge to the river and other relevant data. • Collection System Work Reports: Generate system work progress/activity reports and develop a routine reporting process and format. • Regular Staff Meetings: Have regular meetings (at least monthly)about all projects and activities within the overall system. • Resolution of Accounts: Review customer accounts for assignment between District and City, and establish an audit process to maintain proper billing. • Master Meters: Initiate discussions regarding the two agency's approaches to billing regarding master meters. • ESSU Methodology: Initiate discussions regarding ESSU methodology and allocation. FUTURE ITEMS FOR CONSIDERATION: • Review and develop policy regarding credits of ESSU for redeveloped property with prior system and/or allocations. 2 of 22 Wastewater Enterprise Funds Summary Estimated Difference from Actual Actual Actual Actual Budget Year-End Budget Estimated Year-End 2016 FY 2012 FY 2013 FY 2014 FY 2015 2016 2016 FY 2017 $ Wastewater Revenues: City/District Operations 840 Charges for Services: Residential-City $ 2,412,663 $ 2,676,813 $ 2,848,913 $ 2,941,467 $ 2,905,846 $ 2,894,200 $ 2,794,153 $ (100,047) -3% Commercial-City 1,213,955 1,321,462 1,372,468 1,473,658 1,439,174 1,311,300 1,363,576 52,276 4% Multi Family-City 492,357 520,681 571,264 560,528 570,800 569,100 565,751 (3,349) -1% Other Fees 390 - 30 160 - - - - 0% Other Revenues: Investment Income 24,235 38,116 67,109 27,720 67,109 45,000 30,000 (15,000) -33% Other 68,561 7,500 21,267 6,632 4,472 25,343 6,662 (18,681) -74% Total Revenues City/District Operations 840 4,212,161 4,564,572 4,881,051 5,010,166 4,987,401 4,844,943 4,760,142 (84,801) -2% Transfers In from Other Funds 840 UVSD Charges for Operations from 940 2,770,136 2,266,440 1,515,512 1,789,891 2,393,448 1,992,373 2,328,160 335,787 17% Total Revenues and Other Sources Fund 840 6,982,298 6,831,012 6,396,562 6,800,057 7,380,849 6,837,316 7,088,302 250,986 4% Debt Service 841 Interest 57,734 15,678 5,630 18,372 - 15,100 15,005 (95) -1% Transfers In from Other Funds[2] 841 UVSD Charges for Debt Service from 940 2,005,507 2,485,486 2,478,879 2,478,177 2,482,068 2,594,978 2,595,984 1,006 0% Total Revenues and Other Sources Fund 841 2,063,241 2,501,164 2,484,509 2,496,549 2,482,068 2,610,078 2,610,989 911 0% Rate Stabilization 842 Interest - - 26,453 13,835 - 18,600 16,000 0% Total Revenues Fund 842 - - 26,453 13,835 - 18,600 16,000 (2,600) -14% Connection Fee 843 Interest - - 3,027 1,677 - 2,600 2,600 Miscellaneous Revenues - - - 700 - - - Connection Fee - - 24,424 13,185 - 87,700 50,000 Total Revenues Fund 843 - - 27,451 15,562 - 90,300 52,600 (37,700) -42% Capital Projects 844 Interest 21,147 9,010 - 10,900 5,000 Miscellaneous Revenues - - - 30 - Total Revenues Fund 844 21,147 9,010 - 10,930 5,000 (5,930) -54% Transfers In from Other Funds[2] 844 In from Fund 220 Equipment Reserve - - 200,000 - - 844 In from Fund 607 Prop 84 Rd2 - - 400,000 - - 844 In from Fund 607 Prop 84 Drought - - 1,690,191 - - 844 In From Fund 251 Special Projects Reserve - - - - 15,000 Total Transfers Fund 844 - - 2,290,191 - 15,000 15,000 100% Total Revenues and Other Sources Fund 844 - - 21,147 9,010 2,290,191 10,930 20,000 9,070 83% Total Wastewater Operating Revenues& Other Sources $ 9,045,538 $ 9,332,176 $ 8,956,122 $ 9,335,012 $12,153,108 $ 9,567,224 $ 9,787,890 220,667 2% Wastewater Expenses by Department Wastewater Operations Fund 840 Wastewater Litigation[1] - - - 40,151 100,000 - - - 0% Wastewater Administration 466,760 874,291 882,559 769,468 1,377,105 1,250,038 1,619,994 369,956 30% Wastewater Operations&Maintenance 550,339 720,922 563,585 626,420 572,516 521,195 615,277 94,082 18% Wastewater Treatment 2,263,463 2,942,006 1,814,602 1,689,814 2,749,869 2,401,003 2,494,215 93,212 4% Fines&Penalties 42,000 - - - 100,000 24,000 80,000 56,000 233% Depreciation 1,914,112 1,892,642 1,877,905 1,877,915 - - - Total Wastewater Operating Expenses 5,236,673 6,429,861 5,138,651 5,003,768 4,899,490 4,196,236 4,809,486 613,250 15% Capital Improvements and Equipment Funds 840&844 Equipment Fund 840 - - - - 450,000 498,243 350,000 Other Fund 844 - - 57,054 (329,161) 425,000 304,068 340,000 Infrastructure Fund 844 - - 23,891 414,574 2,749,891 632,738 659,700 Total Capital Improvements&Equipment - - 80,945 85,414 3,624,891 1,435,050 1,349,700 (85,350) -6% Debt Service fund 841 4,887,405 4,879,122 4,796,502 4,834,039 4,866,800 4,866,800 4,869,600 2,800 0% Transfers to Other Funds Transfer to Recycled Water Fund 830 474,000 86,000 3 of 22 Wastewater Enterprise Funds Summary Transfer to Other Funds 1,492,237 Total Transfers[2] $ - $ 1,492,237 $ - $ - $ - $ 474,000 $ 86,000 (388,000) -82% Total Wastewater Operating and Other Uses 10,124,078 12,801,221 10,016,098 9,923,221 13,391,181 10,972,086 11,114,786 142,700 1% Tout NetSurplus(Deficit) $(1,078,540) $(3,469,044) $(1,059,976) $ (588,209) $(1,238,073) $(1,404,862) $(1,326,896) 77,966 -6% Beginning Net Position 27,839,499 28,599,108 - 27,259,566 25,854,704 Adjustments 1,819,585 (751,333) - Ending Net Position 28,599,108 27,259,566 (1,238,073) 25,854,704 24,527,808 Allocation of Net Position Investment in Fixed Assets 13,703,497 14,658,376 - 15,764,608 16,617,608 Deferred Liabilities (1,105,622) (3,608,641) - (3,608,641) (3,608,641) Encumberances Reserved 1,002,855 967,842 - - - Rate Stabilization Fund 842 2,873,257 2,887,092 - 2,905,692 2,921,692 Reserved for Capital Projects Fund 843 306,986 349,549 - 439,871 492,471 Reserved for Capital Projects Fund 844 6,054,721 5,889,007 - 4,781,502 4,271,802 Working Capital 5,763,414 6,116,341 - 5,571,672 3,832,876 Total Net Position 28,599,108 27,259,566 - 25,854,704 24,527,808 [1]Litigation and Detachment costs funded as special projects in Fund 844 4 of 22 Wastewater Enterprise Fund Detail for Fiscal Year 2016/2017 Estimated Actual Actual ACTUAL Actual Budget Year-End Budget Account Number FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 2016 FY 2017 ORG OBJ DESCRIPTION 84000000 42421 WASTE DISCHARGE PERMIT (840) - (1,593) - (1,593) (559) (1,000) 84000000 42422 GREASE TRAP PERMIT FEES CITY (400) - (100) - (100) (16) (100) 84000000 43190 STATE OTHER (36,497) - - - - - - 84000000 44170 PLAN CHECK FEES (6,799) - (730) (570) (700) (3,500) (3,000) 84000000 44621 SEWER 1 RESIDENCE(CITY) (1,623,637) (1,793,339) (1,976,694) (1,998,975) (1,975,713) (2,018,000) (1,896,684) 84000000 44622 SEWER 2 RESIDENCE(CITY) (167,417) (186,057) (185,485) (182,792) (186,905) (184,000) (179,428) 84000000 44623 SEWER 3 RESIDENCE(CITY) (34,749) (39,467) (37,837) (39,740) (38,236) (40,400) (39,001) 84000000 44624 SEWER 4 RESIDENCE(CITY) (102,721) (116,366) (112,166) (114,695) (112,459) (116,700) (110,209) 84000000 44625 SEWER RESIDENTIAL/UNIT(CITY (484,140) (541,584) (536,730) (605,263) (592,533) (535,100) (568,831) 84000000 44626 SEWER COMMERCIAL(CITY) (212,251) (218,521) (275,527) (259,140) (245,693) (277,900) (250,606) 84000000 44627 SEWER COMM LOW PER UNIT CITY (612,529) (667,679) (685,291) (754,556) (747,305) (579,900) (672,574) 84000000 44628 SEWER COMM MODERATE/UNIT CIT (84,471) (91,649) (93,485) (124,715) (120,036) (122,700) (124,837) 84000000 44629 SEWER COMM MEDIUM/UNIT CITY (58,162) (57,203) (47,900) (54,142) (52,831) (54,600) (50,717) 84000000 44630 SEWER COMM HIGH/UNIT CITY (246,541) (286,410) (270,264) (281,106) (273,309) (276,200) (264,842) 84000000 44631 SEWER APARTMENTS CITY (403,179) (413,581) (464,453) (453,303) (464,664) (450,800) (455,370) 84000000 44632 SEW LAT INSPECTION FEE-CITY (1,100) (1,000) (1,550) (2,000) (2,079) (2,500) (2,162) 84000000 44633 SEWER MOBILE HOMES CITY (89,179) (107,100) (106,810) (107,225) (106,136) (118,300) (110,381) 84000000 44640 SERVICE FEES (390) - (30) (160) - - - 84000000 44732 SEW LAT INSPECTION FEE-UVSD (450) (400) (300) (295) - (360) (400) 84000000 44830 REIMBURSABLE JOBS (20,166) (6,100) 324 - - (11,008) - 84000000 46110 INTEREST ON INVESTMENTS (24,235) (38,116) (67,109) (27,720) (67,109) (45,000) (30,000) 84000000 46116 MISCELLANEOUS INCOME (2,308) - (1,000) - - - 84000000 48110 MISCELLANEOUS RECEIPTS - - (16,318) (3,767) (7,400) - Total Wastewater Revenue (4,212,161) (4,564,572) (4,881,051) (5,010,166) (4,987,401) (4,844,943) (4,760,142) Transfers In From Other Funds 84000000 44734 UVSD CHARGES FOR OPERATIONS FROM 940 (2,770,136) (2,266,440) (1,515,512) (1,789,891) (2,393,448) (1,992,373) (2,328,160) Total Transfers In (2,770,136) (2,266,440) (1,515,512) (1,789,891) (2,393,448) (1,992,373) (2,328,160) 84000000 Total Wastewater Revenue&Other Sources (6,982,297) (6,831,012) (6,396,562) (6,800,056) (7,380,849) (6,837,316) (7,088,302) WASTEWATER LITIGATION 84014000 52140 LITIGATION EXPENSES - - - 40,151 100,000 - 84014000 52100 CONTRACT SERVICES DETACHMENT EIR 84014000 Total Wastewater Litigation[1] - - - 40,151 100,000 - - [1]Not included in allocation costs to UVSD and shifted to Capital WASTEWATER EXPENSES 84024420 51110 REGULAR SALARIES&WAGES 129,180 189,015 158,850 153,614 234,340 188,794 186,456 84024420 51120 NON-REGULAR SALARIES&WAGES - - - 3,076 - 1,409 - 84024420 51130 OVERTIME SALARIES&WAGES 11 - 807 1,964 1,500 1,500 1,500 84024420 51140 STAND-BY-SALARIES&WAGES - - - - - - - 84024420 51150 ACCRUED SALARIES&BENEFITS 10,277 - (4,547) (294) - - - 84024420 51210 RETIREMENT(PERS) 30,396 48,672 40,610 43,173 67,816 56,042 58,136 84024420 51220 INSURANCE 21,744 38,343 14,418 12,735 16,200 18,308 21,684 84024420 51230 WORKERS COMP 5,805 9,932 9,538 7,241 10,317 8,760 9,975 84024420 51240 MEDICARE 1,945 2,745 2,283 2,291 3,529 3,036 2,978 84024420 51250 UNEMPLOYMENT 1,409 1,890 1,744 1,724 2,445 2,101 2,065 84024420 51260 FICA 20 0 - - - - - 84024420 51290 CELL PHONE STIPEND - - 686 743 695 425 461 84024420 52100 CONTRACTED SERVICES 106,914 400,265 33,961 7,949 220,000 150,000 95,000 84024420 52113 PLANNING STUDIES - - - - - - 275,000 84024420 52120 LABOR CHARGES FROM OTHER DEPTS - 157 - - - - - 84024420 52180 SECURITY SERVICES 344 351 - - - - - 84024420 54100 SUPPLIES 3,082 7,000 4,677 4,746 6,000 6,000 6,000 84024420 54101 POSTAGE 334 1,000 250 146 500 400 500 84024420 55100 TELEPHONE 1,974 2,270 519 710 600 600 600 84024420 55210 UTILITIES - - - - - - - 84024420 56120 EQUIPMENT MAINTENANCE&REPAIR - 400 - 101 300 300 300 84024420 56210 FUEL&FLUIDS - 100 - - 300 300 300 84024420 56300 BUILDING MAINTENANCE&REPAIR - - - - - - - 84024420 57100 CONFERENCE&TRAINING 1,097 2,500 3,555 3,368 4,000 4,000 6,000 84024420 57300 MEMBERSHIPS&SUBSCRIPTIONS 432 1,660 1,941 1,172 2,000 1,500 8,000 84024420 59100 PROPERTY TAXES PAID - - - - - - - 84024420 59101 FEES - - 239 - 300 300 300 84024420 59400 OTHER EXPENSES 29,478 11,000 19,059 20,684 16,000 16,000 20,000 5 of 22 Wastewater Enterprise Fund Detail for Fiscal Year 2016/2017 Estimated Actual Actual ACTUAL Actual Budget Year-End Budget Account Number FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 2016 FY 2017 ORG OBJ DESCRIPTION 84024420 61100 GENERAL GOVERNMENT ALLOCATION - - 209,802 - - - - 84024420 61200 PURCHASING ALLOCATION - - 23,877 40,827 38,273 38,273 26,043 84024420 61300 BILLING&COLLECTION ALLOCATION - - 130,345 103,964 185,434 185,434 320,669 84024420 61410 RENT ALLOCATION - - 901 901 - - - 84024420 61420 BUILDING MAINTENANCE ALLOCATION - - 3,093 3,054 3,417 3,417 3,708 84024420 61422 IT ALLOCATION - - - - 52,404 52,404 63,139 84024420 61425 UTILITIES ALLOCATION - - 685 685 680 680 653 84024420 61430 CORPORATION YARD ALLOCATION - - - - 10,829 10,829 12,217 84024420 61500 INSURANCE ALLOCATION - - 60,094 2,668 223,201 223,201 243,125 84024420 61700 DISPATCH ALLOCATION 10,000 10,000 10,000 10,000 10,000 10,000 14,597 84024420 62100 ADMINISTRATIVE SERVICES ALLOCATION[2] 112,320 146,991 155,172 342,227 266,025 266,025 240,588 84024420 94301 TRANSFERS TO RESERVES - - - - - - - 84024420 94700 FINES&PENALTIES - - - - - - - 84024420 95220 TRANSFER TO FIXED ASSET FUND - - - - - - - 84024420 95251 TRANSFTER TO SPECIAL PROJECTS - - - - - - - 84024420 Total 466,760 874,291 882,559 769,468 1,377,105 1,250,038 1,619,994 OPERATIONS&MAINTENANCE EXPENSES 84024421 51110 REGULAR SALARIES&WAGES 224,268 272,943 219,181 241,702 241,021 219,813 239,915 84024421 51120 NON-REGULAR SALARIES&WAGES 10,229 10,575 11,737 8,850 6,750 - 6,750 84024421 51130 OVERTIME SALARIES&WAGES 8,200 6,053 7,359 10,550 9,500 9,500 9,500 84024421 51140 STAND-BY SALARIES&WAGES 11,651 20,153 11,580 11,915 12,500 10,082 10,000 84024421 51150 ACCRUED SALARIES&WAGES - - - - - - - 84024421 51210 RETIREMENT(PERS) 53,080 73,620 57,494 67,336 71,368 65,596 70,917 84024421 51220 INSURANCE 53,214 67,359 49,365 55,885 55,727 50,306 57,386 84024421 51230 WORKERS COMP 9,930 16,261 16,169 13,883 12,818 11,449 14,755 84024421 51240 MEDICARE 3,730 4,491 3,419 4,146 4,380 4,151 4,399 84024421 51250 UNEMPLOYMENT 2,632 3,036 2,929 3,301 3,045 2,883 3,062 84024421 51260 FICA 635 656 734 549 419 - 419 84024421 51290 CELL PHONE STIPEND - - 836 1,509 1,302 1,529 1,236 84024421 52100 CONTRACTED SERVICES 12,158 20,000 4,195 7,629 23,000 23,000 20,000 84024421 52180 SECURITY SERVICES - - 344 344 350 300 350 84024421 54100 SUPPLIES 55,662 55,000 67,807 79,960 36,000 30,000 80,000 84024421 54101 POSTAGE - - - - 100 50 100 84024421 54102 SMALL TOOLS 4,984 5,150 3,639 4,259 7,500 7,500 7,500 84024421 55100 TELEPHONE 1,132 758 2,396 2,404 2,400 2,400 2,400 84024421 55210 UTILITIES 2,027 1,900 1,887 1,875 1,900 1,900 1,900 84024421 56110 CITY GARAGE-PARTS 1,164 1,194 1,186 1,186 4,591 4,591 5,611 84024421 56111 CITY GARAGE-LABOR 31,073 31,876 31,669 31,669 16,945 16,945 26,777 84024421 56120 EQUIPMENT MAINTENANCE&REPAIR 7,636 16,000 3,087 5,874 9,900 9,900 10,000 84024421 56130 EXTERNAL SERVICES 29,041 29,091 21,486 21,112 10,000 15,000 10,000 84024421 56210 FUEL&FLUIDS 23,173 21,850 13,055 15,704 18,000 16,000 18,000 84024421 56410 EQUIPMENT RENTAL-PRIVATE - - - - - 1,000 1,800 84024421 57100 CONFERENCE&TRAINING 1,427 3,700 380 1,933 3,700 3,000 3,700 84024421 57300 MEMBERSHIPS&SUBSCRIPTIONS - 264 125 279 800 800 800 84024421 58510 REIMBRSABLE JOBS - 30,000 7,396 - 10,000 5,000 1,000 84024421 59100 PROPERTY TAXES PAID - 3,042 - - - - - 84024421 59101 FEES 3,293 - 4,929 5,059 8,500 8,500 7,000 84024421 59400 OTHER EXPENSES - 750 - - - - - 84024421 61410 RENT ALLOCATION - - 4,312 4,312 - - - 84024421 61422 IT ALLOCATION - - - - - - 84024421 61425 ALLOCATED UTILITIES - - - - - - - 84024421 61430 CORP YARD ALLOCATION - 25,200 14,889 23,194 - - - 84024421 61500 INSURANCE ALLOCATION - - - - - - - 84024421 61700 DISPATCH ALLOCATION - - - - - - - 84024421 Total 550,339 720,922 563,585 626,420 572,516 521,195 615,277 WASTEWATER TREATMENT EXPENSES 84024425 51110 REGULAR SALARIES&WAGES 466,014 572,490 516,202 500,147 519,261 491,653 640,017 84024425 51120 NON-REGULAR SALARIES&WAGES - 28,000 - 1,592 15,000 25,164 - 84024425 51130 OVERTIME SALARIES&WAGES 24,439 39,996 19,883 19,206 23,000 28,047 28,000 84024425 51140 STAND-BY SALARIES&WAGES 20,963 23,332 21,681 21,472 22,500 19,434 20,000 84024425 51210 RETIREMENT(PERS) 107,776 149,653 131,988 139,318 156,474 135,461 206,808 84024425 51220 INSURANCE 100,162 123,626 97,606 92,736 91,073 99,071 140,578 84024425 51230 WORKERS COMP 21,530 34,850 34,875 26,663 26,237 26,171 37,864 84024425 51240 MEDICARE 7,299 9,626 7,751 8,359 8,996 8,630 11,325 84024425 51250 UNEMPLOYMENT 5,226 6,240 6,378 6,355 6,207 6,636 7,812 6 of 22 Wastewater Enterprise Fund Detail for Fiscal Year 2016/2017 Estimated Actual Actual ACTUAL Actual Budget Year-End Budget Account Number FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 2016 FY 2017 ORG OBJ DESCRIPTION 84024425 51260 FICA - 1,736 - 99 930 195 - 84024425 51280 OVERTIME/CALLOUT MEALS - - - - - - - 84024425 52100 CONTRACTED SERVICES 314,694 605,945 234,549 211,326 617,500 400,000 398,500 84024425 52114 COMPLIANCE STUDIES - - - - - - 185,000 84024425 52180 SECURITY SERVICES 1,443 1,780 736 766 1,200 1,200 1,200 84024425 54100 SUPPLIES 29,421 34,000 35,634 42,340 35,000 30,000 35,000 84024425 54102 SMALL TOOLS 1,550 2,500 1,840 1,748 2,000 2,000 2,000 84024425 55100 TELEPHONE 3,772 5,100 3,798 4,076 4,000 4,000 4,000 84024425 55200 PG&E 8,341 10,000 7,212 8,275 9,000 8,500 9,000 84024425 55210 UTILITIES 314,541 360,000 285,333 299,491 300,000 275,000 300,000 84024425 56110 CITY GARAGE-PARTS 98 380 85 85 1,221 1,221 1,257 84024425 56111 CITY GARAGE-LABOR 2,603 10,149 2,262 2,262 8,267 8,267 9,854 84024425 56120 EQUIPMENT MAINTENANCE&REPAIR 196,920 213,860 241,937 95,616 200,000 150,000 200,000 84024425 56130 EXTERNAL SERVICES 6,101 3,500 3,167 3,395 3,500 3,500 3,500 84024425 56210 FUEL&FLUIDS 4,087 16,000 3,072 10,434 8,000 7,500 8,000 84024425 56300 BUILDING MAINTENANCE&REPAIR 1,795 4,700 1,492 2,037 3,000 2,500 3,000 84024425 56504 FACILITY MAINTENANCE&REPAIR 86 1,000 283 530 500 400 500 84024425 57100 CONFERENCE&TRAINING 5,141 8,950 9,678 3,774 9,000 8,000 11,000 84024425 57300 MEMBERSHIPS&SUBSCRIPTIONS 3,131 2,900 3,218 2,663 3,500 3,000 3,500 84024425 58201 WATER PURCHASES - 700 961 262 1,000 950 1,000 84024425 58202 WATER TREATMENT PLANT CHEMICAL 164,429 220,000 78,191 130,918 190,000 175,000 190,000 84024425 59100 PROPERTY TAXES PAID - 25,000 9,772 9,855 10,000 11,000 10,500 84024425 59101 FEES 25,907 - 21,315 19,571 20,000 15,000 25,000 84024425 61422 IT ALLOCATION - - - - - - - 84024425 70102 STATE LOAN INTEREST - - - 13,208 13,208 - 84024425 70202 STATE LOAN PRINCIPAL[3] 425,993 425,993 33,703 24,444 440,295 440,295 - 84024425 Total 2,263,463 2,942,006 1,814,602 1,689,814 2,749,869 2,401,003 2,494,215 [2]Loan paid off in FY 2016 DEPRECIATION AND FINES&PENATIES 84024421 94700 FINES&PENALTIES - - - - 50,000 - 30,000 84024422 94400 DEPRECIATION* 1,914,112 1,892,642 1,877,905 1,877,915 - - - 84024425 94700 FINES&PENALTIES 42,000 - - - 50,000 24,000 50,000 840244xx Total Depreciation and Fines&Penalties 1,956,112 1,892,642 1,877,905 1,877,915 100,000 24,000 80,000 *Not included in cost allocation to UVSD Total Wastewater Operating Treatment Expenses 5,236,673 6,429,861 5,138,651 5,003,768 4,899,490 4,196,236 4,809,486 TRANSFERS 84024421 95220 TRANSFER TO FIXED ASSET FUND* - - 68,000 - - - - 84024421 95841 TRANSFER TO SEWER BOND DEBT SERVICE* - 1,492,237 2,381,669 2,380,933 - 84024421 95830 TRANSFER TO RECYCLED WATER FUND* 86,000 84024421 95844 TRANSFER TO CITY SEWER CAPITAL* - - - - 250,000 258,243 470,000 84024421 95844 TRANSFER TO UVSD SEWER CAPITAL* - - - - - - - 84024425 95841 TRANSFER TO SEWER BOND DEBT SERVICE* - - - - 2,380,665 2,380,665 2,272,776 840244xx Total [4] Transfers - 1,492,237 2,449,669 2,380,933 2,630,665 2,638,908 2,828,776 WASTEWATER CAPITAL EQUIPMENT AND REPLACEMENT 84024421 MACHINERY&EQUIPMENT 5,412 84024421 15056 Air Compressor 15,000 10,792 84024421 15061 Sewer Nozzles for 2 vactors 20,000 8,175 84024425 MACHINERY&EQUIPMENT 207,791 84024425 15058 Replace Dodge PU at WWTP 30,000 26,073 84024422 15053 Replace AWWT Feed Pump Motors 90,000 90,000 84024422 15054 Clorine Mixer 40,000 40,000 84024422 15055 Manhole Replacement 15,000 15,000 84024422 Online Ammonia&Nitrate Analyzer 50,000 84024422 15057 Vactor Replacement(50%Water) 200,000 200,000 84024422 15059 Replace Dodge Service Truck 30,000 30,000 84024422 15060 Replace Hose on 2 Vactors(50%Water) 10,000 10,000 84024422 Vac-Trailer for WWTP 70,000 84024422 Replace 2006 Prius 30,000 7 of 22 Wastewater Enterprise Fund Detail for Fiscal Year 2016/2017 Estimated Actual Actual ACTUAL Actual Budget Year-End Budget Account Number FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 2016 FY 2017 ORG OBJ DESCRIPTION 84024422 Replace%Ton Dodge at WWTP 45,000 84024422 Replace Ford Ranger 10,000 Equipment and Replacement 450,000 498,243 350,000 Total Wastewater Treatment Expenses and other Uses 5,236,673 7,922,098 7,588,320 7,384,702 7,980,155 7,333,387 7,988,262 Total Net Surplus(Deficit) (1,024,513) (3,357,526) (2,707,269) (2,374,536) (2,992,754) (2,488,444) (3,228,120) 8 of 22 Wastewater Enterprise Operations Shared City/Sanitation District Fund 840 and Debt Service Fund 841 Costs Allocation Detail for Fiscal Year 2016/2017 Operations and Maintenance Allocation Based on Annual ESSU Allocations FY 2017 Estimated Cost Distribution [1] Account Number Budget Year-End Budget UVSD City ORG OBJ DESCRIPTION FY 2016 FY 2016 FY 2017 47.47% 52.53% WASTEWATER EXPENSES 84024420 51110 REGULAR SALARIES&WAGES 234,340 188,794 186,456 88,511 97,945 84024420 51120 NON-REGULAR SALARIES&WAGES - 1,409 - - - 84024420 51130 OVERTIME SALARIES&WAGES 1,500 1,500 1,500 712 788 84024420 51140 STAND-BY-SALARIES&WAGES - - - - - 84024420 51150 ACCRUED SALARIES&BENEFITS - - - - - 84024420 51210 RETIREMENT(PERS) 67,816 56,042 58,136 27,597 30,539 84024420 51220 INSURANCE 16,200 18,308 21,684 10,293 11,391 84024420 51230 WORKERS COMP 10,317 8,760 9,975 4,735 5,240 84024420 51240 MEDICARE 3,529 3,036 2,978 1,414 1,564 84024420 51250 UNEMPLOYMENT 2,445 2,101 2,065 980 1,085 84024420 51260 FICA - - - - - 84024420 51290 CELL PHONE STIPEND 695 425 461 219 242 84024420 52100 CONTRACTED SERVICES 220,000 150,000 95,000 45,097 49,904 84024420 52XXX PLANNING STUDIES - - 275,000 130,543 144,458 84024420 52120 LABOR CHARGES FROM OTHER DEPTS - - - - - 84024420 52180 SECURITY SERVICES - - - - - 84024420 54100 SUPPLIES 6,000 6,000 6,000 2,848 3,152 84024420 54101 POSTAGE 500 400 500 237 263 84024420 55100 TELEPHONE 600 600 600 285 315 84024420 55210 UTILITIES - - - - - 84024420 56120 EQUIPMENT MAINTENANCE&REPAIR 300 300 300 142 158 84024420 56210 FUEL&FLUIDS 300 300 300 142 158 84024420 56300 BUILDING MAINTENANCE&REPAIR - - - - - 84024420 57100 CONFERENCE&TRAINING 4,000 4,000 6,000 2,848 3,152 84024420 57300 MEMBERSHIPS&SUBSCRIPTIONS 2,000 1,500 8,000 3,798 4,202 84024420 59100 PROPERTY TAXES PAID - - - - - 84024420 59101 FEES 300 300 300 142 158 84024420 59400 OTHER EXPENSES 16,000 16,000 20,000 9,494 10,506 84024420 61100 GENERAL GOVERNMENT ALLOCATION - - - - - 84024420 61200 PURCHASING ALLOCATION 38,273 38,273 26,043 12,363 13,680 84024420 61300 BILLING&COLLECTION ALLOCATION 185,434 185,434 320,669 152,222 168,447 84024420 61410 RENT ALLOCATION - - - - - 84024420 61420 BUILDING MAINTENANCE ALLOCATION 3,417 3,417 3,708 1,760 1,948 84024420 61422 IT ALLOCATION 52,404 52,404 63,139 29,972 33,167 84024420 61425 UTILITIES ALLOCATION 680 680 653 310 343 84024420 61430 CORPORATION YARD ALLOCATION 10,829 10,829 12,217 5,799 6,418 84024420 61500 INSURANCE ALLOCATION 223,201 223,201 243,125 115,411 127,714 84024420 61700 DISPATCH 10,000 10,000 14,597 6,929 7,668 84024420 62100 ADMINISTRATIVE SERVICES ALLOCATION 266,025 266,025 240,588 114,207 126,381 84024420 94301 TRANSFERS TO RESERVES - - - - - 84024420 94700 FINES&PENALTIES - - - - - 84024420 95220 TRANSFER TO FIXED ASSET FUND - - - - - 84024420 95251 TRANSFTER TO SPECIAL PROJECTS - - - - - 84024420 Total 1,377,105 1,250,038 1,619,994 769,011 850,983 OPERATIONS&MAINTENANCE EXPENSES 84024421 51110 REGULAR SALARIES&WAGES 241,021 219,813 239,915 113,888 126,027 84024421 51120 NON-REGULAR SALARIES&WAGES 6,750 - 6,750 3,204 3,546 84024421 51130 OVERTIME SALARIES&WAGES 9,500 9,500 9,500 4,510 4,990 84024421 51140 STAND-BY SALARIES&WAGES 12,500 10,082 10,000 4,747 5,253 84024421 51150 ACCRUED SALARIES&WAGES - - - - - 84024421 51210 RETIREMENT(PERS) 71,368 65,596 70,917 33,664 37,253 84024421 51220 INSURANCE 55,727 50,306 57,386 27,241 30,145 84024421 51230 WORKERS COMP 12,818 11,449 14,755 7,004 7,751 84024421 51240 MEDICARE 4,380 4,151 4,399 2,088 2,311 84024421 51250 UNEMPLOYMENT 3,045 2,883 3,062 1,454 1,608 84024421 51260 FICA 419 - 419 199 220 84024421 51290 CELL PHONE STIPEND 1,302 1,529 1,236 587 649 84024421 52100 CONTRACTED SERVICES 23,000 23,000 20,000 9,494 10,506 84024421 52180 SECURITY SERVICES 350 300 350 166 184 84024421 54100 SUPPLIES 36,000 30,000 80,000 37,976 42,024 9 of 22 Wastewater Enterprise Operations Shared City/Sanitation District Fund 840 and Debt Service Fund 841 Costs Allocation Detail for Fiscal Year 2016/2017 FY 2017 Estimated Cost Distribution [1] Account Number Budget Year-End Budget UVSD City ORG OBJ DESCRIPTION FY 2016 FY 2016 FY 2017 47.47% 52.53% 84024421 54101 POSTAGE 100 50 100 47 53 84024421 54102 SMALL TOOLS 7,500 7,500 7,500 3,560 3,940 84024421 55100 TELEPHONE 2,400 2,400 2,400 1,139 1,261 84024421 55210 UTILITIES 1,900 1,900 1,900 902 998 84024421 56110 CITY GARAGE-PARTS 4,591 4,591 5,611 2,664 2,947 84024421 56111 CITY GARAGE-LABOR 16,945 16,945 26,777 12,711 14,066 84024421 56120 EQUIPMENT MAINTENANCE&REPAIR 9,900 9,900 10,000 4,747 5,253 84024421 56130 EXTERNAL SERVICES 10,000 15,000 10,000 4,747 5,253 84024421 56210 FUEL&FLUIDS 18,000 16,000 18,000 8,545 9,455 84024421 56410 EQUIPMENT RENTAL-PRIVATE - 1,000 1,800 854 946 84024421 57100 CONFERENCE&TRAINING 3,700 3,000 3,700 1,756 1,944 84024421 57300 MEMBERSHIPS&SUBSCRIPTIONS 800 800 800 380 420 84024421 58510 REIMBRSABLE JOBS 10,000 5,000 1,000 475 525 84024421 59100 PROPERTY TAXES PAID - - - - - 84024421 59101 FEES 8,500 8,500 7,000 3,323 3,677 84024421 59400 OTHER EXPENSES - - - - - 84024421 61410 RENT ALLOCATION - - - - - 84024421 61422 IT ALLOCATION - - - - - 84024421 61425 ALLOCATED UTILITIES - - - - - 84024421 61430 CORP YARD ALLOCATION - - - - - 84024421 61500 INSURANCE ALLOCATION - - - - - 84024421 61700 DISPATCH - - - - - 84024421 Total 572,516 521,195 615,277 292,072 323,205 WASTEWATER TREATMENT EXPENSES 84024425 51110 REGULAR SALARIES&WAGES 519,261 491,653 640,017 303,816 336,201 84024425 51120 NON-REGULAR SALARIES&WAGES 15,000 25,164 - - - 84024425 51130 OVERTIME SALARIES&WAGES 23,000 28,047 28,000 13,292 14,708 84024425 51140 STAND-BY SALARIES&WAGES 22,500 19,434 20,000 9,494 10,506 84024425 51210 RETIREMENT(PERS) 156,474 135,461 206,808 98,172 108,636 84024425 51220 INSURANCE 91,073 99,071 140,578 66,732 73,846 84024425 51230 WORKERS COMP 26,237 26,171 37,864 17,974 19,890 84024425 51240 MEDICARE 8,996 8,630 11,325 5,376 5,949 84024425 51250 UNEMPLOYMENT 6,207 6,636 7,812 3,708 4,104 84024425 51260 FICA 930 195 - - - 84024425 51280 OVERTIME/CALLOUT MEALS - - - - - 84024425 52100 CONTRACTED SERVICES 617,500 400,000 678,500 322,084 356,416 84024425 52180 SECURITY SERVICES 1,200 1,200 1,200 570 630 84024425 54100 SUPPLIES 35,000 30,000 35,000 16,615 18,386 84024425 54102 SMALL TOOLS 2,000 2,000 2,000 949 1,051 84024425 55100 TELEPHONE 4,000 4,000 4,000 1,899 2,101 84024425 55200 PG&E 9,000 8,500 9,000 4,272 4,728 84024425 55210 UTILITIES 300,000 275,000 300,000 142,410 157,590 84024425 56110 CITY GARAGE-PARTS 1,221 1,221 1,257 597 660 84024425 56111 CITY GARAGE-LABOR 8,267 8,267 9,854 4,678 5,176 84024425 56120 EQUIPMENT MAINTENANCE&REPAIR 200,000 150,000 200,000 94,940 105,060 84024425 56130 EXTERNAL SERVICES 3,500 3,500 3,500 1,661 1,839 84024425 56210 FUEL&FLUIDS 8,000 7,500 8,000 3,798 4,202 84024425 56300 BUILDING MAINTENANCE&REPAIR 3,000 2,500 3,000 1,424 1,576 84024425 56504 FACILITY MAINTENANCE&REPAIR 500 400 500 237 263 84024425 57100 CONFERENCE&TRAINING 9,000 8,000 11,000 5,222 5,778 84024425 57300 MEMBERSHIPS&SUBSCRIPTIONS 3,500 3,000 3,500 1,661 1,839 84024425 58201 WATER PURCHASES 1,000 950 1,000 475 525 84024425 58202 WATER TREATMENT PLANT CHEMICAL 190,000 175,000 190,000 90,193 99,807 84024425 59100 PROPERTY TAXES PAID 10,000 11,000 10,500 4,984 5,516 84024425 59101 FEES 20,000 15,000 25,000 11,868 13,133 84024425 61422 IT ALLOCATION - - - - - 84024425 70102 STATE LOAN INTEREST* 13,208 13,208 - - - 84024425 70202 STATE LOAN PRINCIPAL* 440,295 440,295 - - - 84024425 Total 2,749,869 2,401,003 2,589,215 1,229,100 1,360,115 *State Loan paid off in FY 2016 OTHER USES 84024421 94700 FINES&PENALTIES 50,000 - 30,000 14,241 15,759 84024425 94700 FINES&PENALTIES 50,000 24,000 50,000 23,735 26,265 Total Other Uses 100,000 24,000 80,000 37,976 42,024 10 of 22 Wastewater Enterprise Operations Shared City/Sanitation District Fund 840 and Debt Service Fund 841 Costs Allocation Detail for Fiscal Year 2016/2017 FY 2017 Estimated Cost Distribution [1] Account Number Budget Year-End Budget UVSD City ORG OBJ DESCRIPTION FY 2016 FY 2016 FY 2017 47.47% 52.53% Total Wastewater Treatment Operating Expenses 4,799,490 4,196,236 4,904,486 2,328,160 2,576,326 UVSD Allocation of Costs 2,278,798 1,992,373 City Allocation of Costs 2,520,692 2,203,863 Debt Service Allocation Based on Annual ESSU and Capacity Allocations under Amendment# 2 to Participation Agreement Debt Service -2006A Bonds Under the recital in Amendment#2 to the Participation Agreement the allocation of costs between Capacity(33.33%)and Rehab/Upgrade(66.67%)was based on the preliminary design estimates by Brown&Caldwell. Under section 2.1 of the amendment,the allocation of Capacity costs is set at 35%to the City and 65%to UVSD which reflected the projected number of new service connections(ESSU)for the City(840)and UVSD(1,560)to 2020. The section further provides for an annual review of the percentage allocation based on the previous 12 months actual connections and updated projections of likely connections over the next 1,3 and 5 years.Based on this annual review the City and UVSD may adjust the allocation.(The allocation has not been adjusted). Under section 2.2 of the amendment,the allocation of Upgrade/Rehabilitation costs is to be set annually on the ratios of City and UVSD ESSUs as of March 31st of each year for the succeeding fiscal year operations(Section 1 of Participation Agreement). For FY 16-17,the allocation percentage of ESSU on April 1,2016 was set at 52.53%for the City and 47.47%for the UVSD. Allocation Based on Financing and Participation Agreements[2] Account Number Budget Year-End Budget UVSD City ORG OBJ DESCRIPTION FY 2016 2016 FY 2017 53.31% 46.69% 84124426 52500 TRUSTEE FEES 8,300 8,300 8,300 4,425 3,875 84124426 70102 BOND INTEREST PAYMENTS 2,928,500 2,928,500 2,851,300 1,520,028 1,331,272 84124426 70202 BOND PRINCIPAL PAYMENTS 1,930,000 1,930,000 2,010,000 1,071,531 938,469 Total Wastewater Debt Service 4,866,800 4,866,800 4,869,600 2,595,984 2,273,616 UVSD Allocation of Costs 2,481,581 2,594,978 City Allocation of Costs 2,384,732 2,271,822 Total Wastewater Operations and Debt Service Allocated Expenses 9,666,290 9,063,036 9,774,086 4,924,143 4,849,943 UVSD Allocation of Costs 4,760,379 4,587,351 City Allocation of Costs 4,905,424 4,475,685 [1]Current and Historical Operations allocation percentage based on annual ESSU calculation UVSD City FY 2012 100% 47.50% 52.50% FY 2013 100% 47.50% 52.50% FY 2014 100% 47.39% 52.61% FY 2015 100% 47.40% 52.60% FY 2016 100% 47.48% 52.52% ESSU as of April 1,2016 applied to FY 2017 12,006.71 5,700.07 6,306.64 FY 2017 100% 47.47% 52.53% 11 of 22 Wastewater Enterprise Operations Shared City/Sanitation District Fund 840 and Debt Service Fund 841 Costs Allocation Detail for Fiscal Year 2016/2017 FY 2017 Estimated Cost Distribution [1] Account Number Budget Year-End Budget UVSD City ORG OBJ DESCRIPTION FY 2016 FY 2016 FY 2017 47.47% 52.53% [2]Below is a summary of the allocation of Debt Service Costs based on the Financing and Participation Agreements and Amendment#2 to the Participation Agreement. The Combined Percentage allocation is to be applied to the annual debt service payments and trustee fees. Use of Bond Proceeds 2006 A Wastewater Revenue Bonds Total Added Capacity Rehabilitation and Upgrades 100% 33.33% 66.66% Principal 75,060,000 25,020,000 50,040,000 Interest 66,853,856 22,284,619 44,569,237 Total 141,913,856 47,304,619 94,609,237 Capacity Allocation-Based on projected use of added capacity Total UVSD City in Participation Agreement 100% 65.00% 35.00% Principal 25,020,000 16,263,000 8,757,000 Interest 22,284,619 14,485,002 7,799,617 Total 47,304,619 30,748,002 16,556,617 Rehabilitation and Upgrades-Based on annual ESSU Total UVSD City Allocation percent 100% 47.47% 52.53% Principal 50,040,000 23,753,988 26,286,012 Interest 44,569,237 21,157,017 23,412,220 Total 94,609,237 44,911,005 49,698,232 Combined Debt Service Obligation of Capacity and Total UVSD City Rehabilitation/Upgrades 100% 53.31% 46.69% Principal 75,060,000 40,016,988 35,043,012 Interest 66,853,856 35,642,019 31,211,837 Total 141,913,856 75,659,007 66,254,849 Current and Historical Debt Service allocation percentage based Financing and Participation Agreement UVSD City FY 2012 100% 50.99% 49.00% FY 2013 100% 50.99% 49.00% FY 2014 100% 50.99% 49.00% FY 2015 100% 50.99% 49.00% FY 2016 100% 53.32% 46.68% FY 2017 100% 53.31% 46.69% 12 of 22 Wastewater Enterprise Fund Detail for Fiscal Year 2016/2017 For Funds 841,842,843 and 844 Estimated Actual Actual ACTUAL Actual Budget Year-End Budget Account Number FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 2016 FY 2017 ORG OBJ DESCRIPTION WASTEWATER BOND DEBT SERVICE FUND 841 REVENUES AND OTHER SOURCES 84100000 46110 INTEREST ON INVESTMENTS (57,734) (15,674) (5,624) (18,363) (15,093) (15,000) 84100000 46113 INTEREST FROM TRUSTEE - (4) (6) (9) (7) (5) 84100000 46116 MISCELLANEOUS INCOME Total Revenues (57,734) (15,678) (5,630) (18,372) - (15,100) (15,005) Transfers In From Other Funds 84100000 91840 Transfer In From City/Dist 840 (1,926,859) (2,388,016) (2,381,669) (2,380,933) (2,384,732) (2,271,822) (2,273,616) 84100000 91940 Transfer In From Sanitation District 940 (2,005,507) (2,485,486) (2,478,879) (2,478,177) (2,482,068) (2,594,978) (2,595,984) Total Transfers In From Other Funds (3,932,366) (4,873,502) (4,860,548) (4,859,110) (4,866,800) (4,866,800) (4,869,600) Total Revenues and Other Sources (3,990,100) (4,889,180) (4,866,178) (4,877,482) (4,866,800) (4,881,900) (4,884,605) WASTEWATER DEBT SERVICE EXPENSES 84124426 52500 TRUSTEE FEES 12,236 8,820 1,800 8,470 8,300 8,300 8,300 84124426 70102 BOND INTEREST PAYMENTS 3,215,169 3,150,302 3,014,702 2,975,569 2,928,500 2,928,500 2,851,300 84124426 70202 BOND PRINCIPAL PAYMENTS 1,660,000 1,720,000 1,780,000 1,850,000 1,930,000 1,930,000 2,010,000 84124426 Total 4,887,405 4,879,122 4,796,502 4,834,039 4,866,800 4,866,800 4,869,600 Total Net Surplus(Deficit) (897,305) 10,058 69,676 43,443 - 15,100 15,005 WASTEWATER CITY RATE STABILIZATION FUND 842 REVENUES AND OTHER SOURCES 84200000 46110 INTEREST ON INVESTMENTS (26,453) (13,835) (18,600) (16,000) 84200000 46116 MISCELLANEOUS INCOME Total Revenues (26,453) (13,835) - (18,600) (16,000) Total Revenues and Other Sources (26,453) (13,835) - (18,600) (16,000) WASTEWATER RATE STABILIZATION EXPENSES AND OTHER USES 84024420 61100 GENERAL GOVERNMENT ALLOCATION 3,977 84200000 Total 3,977 - - - - Total Net Surplus(Deficit) 22,476 13,835 - 18,600 16,000 WASTEWATER CONNECTION FEE FUND 843 REVENUES AND OTHER SOURCES 84300000 46110 INTEREST ON INVESTMENTS (3,027) (1,677) (2,600) (2,600) 84300000 46116 MISCELLANEOUS INCOME - (700) - 84300000 44640 CONNECTION FEES (24,424) (13,185) (87,700) (50,000) Total Revenues (27,451) (15,562) - (90,300) (52,600) Total Revenues and Other Sources (27,451) (15,562) - (90,300) (52,600) WASTEWATER CONNECTION FEE EXPENSES AND OTHER USES 84024420 61100 GENERAL GOVERNMENT ALLOCATION 450 84200000 Total 450 - - - - Total Net Surplus(Deficit) 27,001 15,562 - 90,300 52,600 WASTEWATER CAPITAL PROJECTS FUND 844 REVENUES AND OTHER SOURCES 84400000 46110 INTEREST ON INVESTMENTS (21,147) (9,010) (10,900) (5,000) 84400000 46116 MISCELLANEOUS INCOME (30) Total Revenues (21,147) (9,010) - (10,930) (5,000) Transfers In From Other Funds Transfer In from Fund 220 Equipment Reserve (200,000) Transfer In from Fund 607 Prop 84 Rd2 (400,000) Transfer In from Fund 607 Prop 84 Drought (1,690,191) Transfer In from Fund 251 Special Projects Reserve (15,000) Transfer In from Fund 840 (250,000) (258,243) (470,000) Total Transfers In From Other Funds - - (2,540,191) (258,243) (485,000) 13 of 22 Wastewater Enterprise Fund Detail for Fiscal Year 2016/2017 For Funds 841,842,843 and 844 Estimated Actual Actual ACTUAL Actual Budget Year-End Budget Account Number FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 2016 FY 2017 ORG OBJ DESCRIPTION Total Revenues and Other Sources (21,147) (9,010) (2,540,191) (269,173) (490,000) WASTEWATER CAPITAL PROJECT EXPENSES AND OTHER USES Capital Improvements and Equipment 84424422 59405 GAAP EXPENDITURE OFFSET (411,564) - - 84424422 52100 CONTRACTED SERVICES 57,054 1,298 84424422 52100 CONTRACTED SERVICES 81,106 51,099 84424422 52100 15051 Asset Management Software System 15,000 84424422 52100 15067 UVSD Litigation 300,000 248,618 200,000 84424422 52100 15068 UVSD Detachment EIR 125,000 4,351 125,000 Other Related 57,054 (329,161) 425,000 304,068 340,000 84424422 80230 INFRASTRUCTURE 548 35 84424422 80230 INFRASTRUCTURE 15,857 54,610 25,558 84424422 80230 15004 Recycled Water Grant Project Prop 84 359,417 84424422 80230 15062 Recycled Water Phase 1&2 2,090,191 84424422 80230 15099 N.State Street Sewer 595,120 84424422 80235 15065 System Maintenance 8,034 64,700 12,026 64,700 84424422 80230 15063 Main replacements-Luce and Observatory 400,000 400,000 84424422 80230 15064 Inflow/infiltration 150,000 150,000 84424422 80230 15066 Emergency/contingency 45,000 45,000 Infrastructure 23,891 414,574 2,749,891 632,738 659,700 84400000 Total 80,945 85,414 3,174,891 936,807 999,700 Transfers Out To Other Funds Transfer out to Recycle Water Fund 830 474,000 Total Transfers Out - - - 474,000 - 84400000 Total Capital Improvement Fund Uses 80,945 85,414 3,174,891 1,410,807 999,700 Total Net Surplus(Deficit) (59,798) (76,404) (634,700) (1,141,634) (509,700) 14 of 22 Wastewater Enterprise Fund Expenses $7,000,000 $6,429,861 $6,000,000 ,;4etz.v,,) $5,49,10y0;;;iiiiouldlg4,138,651 $5,003,768 $5,000,000 $4,809,486 ,,,,,,,,g,0Y111MDMMMMMMMMMM11111111111w1,.„ t4°196°23a 111111111111111 11111111111111111111111111111;Z:N, , ,44 411101 $4000000 NW;;A Wastewater Enterprise $3,000000 I iota eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee $2,000,000 e0,0,0,0,0,0,0,0,0,0,0,0,0,0,0,0,0,0,0,0,0,0,0,0,0,0,0,0,0,0,0,0,0,0,0,0,0,0,0eheeemeeeeeeeeeeeeeee 1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111101111000""'!A oop,ocro ————” Actua FY Actual FY Actual FY Actual FY Estirnated Budget FY 201.2 201.3 2014 2015 Year-End FY 2017 201E; 15 of 22 BUDGET DETAIL WASTEWATER ADMINISTRATION FISCAL YEAR 2016-17 DEPARTMENT ACCOUNT NO.84024420 REQUEST 51110 Salaries, Regular $ 186,456 Director of Public Works/City Engineer(0.10 Engineering,0.05 Corp Yard,0.10 Streets, 0.18 0.25 Landfill, 0.17 Water Admin.,0.05 Garage,0.05 Storm Water,0.05 Recycled Water) Director of Water&Sewer Utilities(0.40 Water Admin., .020 Recycled Water) 0.40 Deputy Public Works Director(0.10 Engineering,0.05 Corp Yard,0.08 Streets,0.35 0.15 Landfill,0.05 Garage,0.15 Water Admin.,0.07 Storm Water) Senior Civil Engineer(0.10 Engineering,0.10 Landfill,0.35 Water Admin.,0.10 Storm 0.35 Water) RECLASS Public Works Management Analyst(0.05 Engineering,0.20 Landfill,0.25 Water Admin., 0.25 0.05 Garage,0.20 Recycled Water) NEW Engineering Analyst(0.10 Engineering,0.20 Landfill,0.20 Water Admin.,0.10 Recycled 0.20 Water,0.20 Electric Admin.) Administrative Secretary/Human Resources Assistant(0.45 Human Resources,0.15 0.15 Landfill,0.15 Water Admin.,0.10 Garage) Development Permit Coordinator(0.20 Engineering,0.30 Building Inspection,0.05 0.15 Planning,0.15 Water Admin.,0.15 Electric Admin.) Total FTE 1.83 51130 Salaries,Overtime $ 1,500 Employee Benefits $ 95,299 51210 Retirement(PERS) $58,136 51220 Group Insurance $21,684 51230 Workers Compensations Insurance $ 9,975 51240 Medicare $ 2,978 51250 Unemployment Insurance $ 2,065 51290 Cell Phone Stipend $ 461 52100 Contract Services $ 95,000 Engineering Consultant Services. $75,000 Russian River Watershed Association. $20,000 52113 Planning Studies $ 275,000 Sewer system management plan updates. $25,000 Sewer master plan. $100,000 Current and future ESSU capacity study. $150,000 54100 Supplies $ 6,000 Miscellaneous Office and Computer Supplies, Safety and Training Materials, Public Educational Brochures(Grease Disposal). 54101 Postage $ 500 Miscellaneous Department Mailings, Postage Allocation. 55100 Telephone $ 600 Land line and Fax. 56120 Equipment Maintenance and Repair $ 300 Maintenance and Repairs for Copy/Fax Machine, Printers, Plotter, GPS Equipment. 56210 Fuel&Fluids $ 300 Fuel and Fluids for Vehicles 57100 Conference and Training $ 6,000 Water Environment Federation and California Water Environment Association Conferences, Safety Training,Water Reuse Conference. 16 of 22 57300 Memberships and Subscriptions $ 8,000 Underground Service Alert Fee, Notary Fee,XC2 Fog Program Maintenance,Water Reuse Association. 59101 Fees $ 300 Document Recording Fees and other miscellaneous fees. 59400 Other Expenses $ 20,000 Bad Debt 61200 Purchasing Allocation $ 26,043 Charge for Purchasing functions. 61300 Billing and Collection Allocation $ 320,669 Charge for Billing and Collection functions. 61420 Building Maintenance Allocation $ 3,708 Share of maintenance for Civic Center facility. 61422 IT Allocation $ 63,139 Share of Information Technology services. 61425 Utilities Allocation $ 653 Share of Civic Center Utilities. 61430 Corporation Yard Allocation $ 12,217 61500 Insurance Allocation $ 243,125 Share of the Citywide costs of liability and property insurance. 61700 Dispatch $ 14,597 Share of Dispatch services. 62100 Administrative Services Allocation $ 240,588 Annual allocation for general government services. City Council $ 10,586 City Clerk $ 19,639 City Manager $ 35,893 Administrative Support $ 6,824 Miscellaneous General Government $ 10,589 Accounting $ 60,053 City Attorney $ 12,788 Treasurer $43,972 Human Resources/Risk Management $40,244 DEPARTMENT TOTAL 84024420 $ 1,619,994 17 of 22 BUDGET DETAIL OPERATIONS&MAINTENANCE FISCAL YEAR 2016-17 ACCOUNT NO.84024421 DEPARTMENT REQUEST 51110 Salaries,Regular $ 239,915 Water, Sewer&Streets Supervisor(0.25 Landfill,0.25 Water,0.15 Streets,0.10 0.25 Storm Water) Water&Sewer Lead Worker(0.48 Water) 0.52 Water&Sewer Attendant II(4)(2.20 Water) 1.80 Water&Sewer Attendant I(3)(1.65 Water) 1.35 Water&Sewer Service Attendant(0.80 Water) 0.20 Senior Water Treatment Plant Operator Mechanic(0.99 Water) 0.01 Water Treatment Plant Operator Mechanic(3)(2.97 Water) 0.03 Total FTE 4.16 51120 Non-Regular Salaries $ 6,750 Seasonal Water&Sewer Attendant(1,000 hour)(0.26 Water) 0.22 Total FTE 0.22 51130 Salaries,Overtime $ 9,500 51140 Stand-by Salaries&Wages $ 10,000 Employee Benefits $ 152,174 51210 Retirement(PERS) $70,917 51220 Group Insurance $57,386 51230 Workers Compensation Insurance $ 14,755 51240 Medicare $ 4,399 51250 Unemployment Insurance $ 3,062 51260 FICA $ 419 51290 Cell Phone Stipend $ 1,236 52100 Contract Services $ 20,000 Emergency Sewer System Repairs. 52180 Security Services $ 350 Burglar Alarm Fees 54100 Supplies $ 80,000 Repair Materials(gravel,pipe,blacktop,etc.),Safety Supplies,Office and Computer Supplies. 54101 Postage $ 100 54102 Small Tools $ 7,500 Miscellaneous Maintenance Tools,Televideo Inspection Tools,and Sewer Cleaning Tools. 55100 Telephone $ 2,400 Land line and Fax. 55210 Utilities $ 1,900 Electricity for three lift stations. 56110 City Garage Parts $ 5,611 Annual allocation for City Garage parts for vehicles and equipment. 56111 City Garage Labor $ 26,777 Annual allocation for City Garage labor for vehicles and equipment. 56120 Equipment Maintenance and Repair $ 10,000 Lift Station Parts/Service,Camera Truck Repairs. 56130 External Services $ 10,000 Outside Labor and Parts. 18 of 22 56210 Fuels and Fluids $ 18,000 Fuel and Fluids for Vehicles. 56410 Equipment Rental-Private $ 1,800 57100 Conference and Training $ 3,700 Pumper and Cleaner Environmental Expo, Required Safety Training,WEFTEC Conference,CWEA Certifications. 57300 Memberships and Subscriptions $ 800 CWEA Memberships. 58510 Reimbursable Jobs $ 1,000 59101 Fees $ 7,000 SWRCB Sewer System Fee and DOT Testing and Physicals. 94700 Fines&Penalties $ 30,000 DEPARTMENT TOTAL 84024421 $ 645,277 19 of 22 BUDGET DETAIL WASTEWATER TREATMENT FISCAL YEAR 2016-17 ACCOUNT NO.84024425 DEPARTMENT REQUEST 51110 Salaries, Regular $ 640,017 Wastewater Treatment Plant Supervisor 1.00 NEW Lead Wastewater Treatment Plant Operator 1.00 Senior Wastewater Treatment Plant Operator Mechanic 1.00 Senior Wastewater Treatment Plant Operator(2) 2.00 Wastewater Treatment Plant Operator(3) 3.00 Environment Laboratory Technician III (0.03 Water) 0.97 NEW Environment Laboratory Technician I (0.03 Water) 0.97 Total FTE 9.94 51130 Salaries, Overtime $ 28,000 51140 Salaries Stand-by $ 20,000 Employee Benefits $ 404,387 51210 Retirement(PERS) $ 206,808 51220 Group Insurance $ 140,578 51230 Workers Compensation Insurance $ 37,864 51240 Medicare $ 11,325 51250 Unemployment Insurance $ 7,812 51260 FICA $ - 52100 Contract Services $ 398,500 Miscellaneous Contractual Services(crane service,fence repairs,fiber optic cable repair, etc.) $ 15,000 Laboratory Testing Services Including Bio-Solids Testing $ 65,000 Perc Pond Levee Maintenance Repair $ 20,000 Scarify Percolation Ponds $ 20,000 Biosolids Disposal $ 90,000 Pest Control Services $ 5,500 SCADA System Annual Maintenance System Contract $ 20,000 Janitorial Services $ 8,000 Storage Analysis $ 100,000 Barscreen Installation $ 55,000 52114 Compliance Studies $ 185,000 Study to Identify Potential Sources of Priority Pollutants(NPDES Permit requirement) $ 15,000 2016 NPDES required studies $ 70,000 2016 NPDES engineering services-permit renewal $ 100,000 52180 Security Services $ 1,200 Burglar Alarm Services. 54100 Supplies $ 35,000 Laboratory Testing Supplies, Training Materials, Safety Supplies, Miscellaneous Office and Computer Supplies. 54102 Small Tools $ 2,000 Replacement of Shop Tools. 55100 Telephone $ 4,000 20 of 22 Telephone Charges. 55200 PG&E(Natural Gas) $ 9,000 Boiler Fuel for Digester Heater. 55210 Utilities $ 300,000 Electricity Costs for Waste Water Treatment Plant. 56110 City Garage Parts $ 1,257 Annual allocation for City Garage parts for vehicles and equipment. 56111 City Garage Labor $ 9,854 Annual allocation for City Garage labor for vehicles and equipment. 56120 Equipment Maintenance and Repair $ 200,000 General Maintenance and Repair Parts, Pump/Motor Parts, Plumbing and Electrical Supplies, Lab Testing Equipment and Repair. 56130 External Services 3,500 Outside Vendor Labor and Parts. 56210 Fuel and Fluids $ 8,000 Fuel for Emergency Generator and Vehicles. 56300 Building Maintenance $ 3,000 Maintenance of Buildings at Waste Water Treatment Plant. 56504 Facility Maintenance and Repair $ 500 General Maintenance,sheds, gravel. 57100 Conference and Training $ 11,000 Safety Training, Electrical System Operator Training,Valve Operation Training, Programmable Logic Control(PLC)Training, California Water Environment Association(CWEA)and Water Environment Federation (WEF)Conferences. 57300 Memberships and Subscriptions $ 3,500 California Water Environment Association (CWEA)dues. 58201 Water Purchases $ 1,000 Water from Willow County Water District. 58202 Water Treatment Plant Chemicals $ 190,000 Chemicals Used in Wastewater Treatment Process. 59100 Property Taxes paid $ 10,500 Property Taxes for North Pond and 3495 Taylor Drive. 59101 Fees $ 25,000 Annual State Environmental Laboratory Accreditation Fee,Annual State Storm Water Pollution Prevention Plan (SWPPP), Mendocino County HazMat Permit Fee, Mendocino County Air Quality Permit, SW RCB Discharge Fee. 70102 Bond Interest Payments $ - 70202 Bond Principal Payments $ - 94700 Fines&Penalties $ 50,000 95841 Transfer to Sewer Bond Debt $ - 21 of 22 DEPARTMENT TOTAL 84024425 $ 2,544,215 22 of 22 ATTACHMENT 2 r '/.. City,,of Ukiah RECYCLED WATER FUND BUDGET Fiscal Year 2016-17 83024430 Recycled Water BRIEF DEPARTMENT AND/OR DIVISION OVERVIEW: The Recycled Water Utility is a new operation as a result of the need to discharge effluent from the Wastewater Treatment Plant to a location other than the Russian River. This need is driven by the increased regulations that are in place when discharging treated effluent to a surface water body. There are still a number of decisions that need to be made for the successful operation of this utility. MAJOR ACCOMPLISHMENTS OF FY 2015-16: • Received nearly$10M in grant funding for the construction of Phase 1 through 3 of the Recycled Water System. • Accelerated design for Phases 1 through 3. PERFOMANCE GOALS AND OBJECTIVES FOR FY 2016-17: • Complete construction of a portion, or complete Phases 1 through 3 during Fiscal Year 2016/2017. SIGNIFICANT CHANGES: • New Utility. 1 of 4 Recycled Water Enterprise Summary Estimated Difference From Actual Actual Actual Actual Budget Year-End Budget Estimated Year-End FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 Revenue and Other Sources: INTEREST ON INVESTMENTS - - - - - - - MISCELLANEOUS INCOME - - - - - - - Total Revenues - - - - - - - - 0% Transfers In From Other Funds Transfer In from Wastewater Operations Fund 840 - - - - - - 86,000 Transfer In from Wastewater Capital Fund 844 - - - - - 474,000 - Transfer In from Fund 607 Prop 84 Rd2 - - - - - - 400,000 Transfer In from Fund 607 Prop 84 Drought - - - - - - 1,690,191 Total Transfers In From Other Funds - - - - - 474,000 2,176,191 1,702,191 359% Other Sources - - - - - - State Revolving Loan Fund(CWSRF)Proceeds - - - - - - 25,564,000 State WRFP Construction Grant - - - - - - 9,996,000 Total Other Sources - - - - - - 35,560,000 35,560,000 0% Total Revenues and Other Sources - - - - - 474,000 37,736,191 Expenses and Other Uses: Recycled Water: Recycled Water - - - - - - 85,084 Total Recycled Water Operating Expenses - - - - - - 85,084 85,084 100% Recycled Capital Recycled Water Grant - - - - - 474,000 - Recycled Water System Phases 1&2 - - - - - - 37,650,191 474,000 37,650,191 37,176,191 7843% Total Recycled Water Fund Expenses - - - - - 474,000 37,735,275 $37,261,275 100% Total Net Surplus(Deficit) - - - - - - 916 Beginning Net Position - - Adjustments - - Ending Net Position - 916 Allocation of Net Position Investment in Capital Assets(non-cash) - - Deferred Noncurrent Liabilities - - Unassigned - - Working Capital - 916 Total Net Position - 916 2 of 4 Recycled Water Enterprise Fund Detail for Fiscal Year 2016/2017 Estimated Actual Actual Actual Actual Budget Year-End Budget ORG OBJ DESCRIPTION FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2016 FY 2017 REVENUES AND OTHER SOURCES 83000000 INTEREST ON INVESTMENTS - - - - - - - 83000000 MISCELLANEOUS INCOME - - - - - - - Total Revenues - - - - - - - Transfers In From Other Funds Transfer In from Wastewater Operations Fund 840 - - - - - - (86,000) Transfer In from Wastewater Capital Fund 844 - - - - - (474,000) - Transfer In from Fund 607 Prop 84 Rd2 - - - - - - (400,000) Transfer In from Fund 607 Prop 84 Drought - - - - - - (1,690,191) Total Transfers In From Other Funds - - - - - (474,000) (2,176,191) Other Sources State Revolving Loan Fund(CWSRF)Proceeds - - - - - - (25,564,000) State WRFP Construction Grant - - - - - - (9,996,000) Total Other Sources - - - - - - (35,560,000) Total Revenues and Other Sources - - - (474,000) (37,736,191) RECYCLED WATER OPERATING EXPENSES 83024430 51110 REGULAR SALARIES&WAGES - - - - - - 54,059 83024430 51210 RETIREMENT(PERS) - - - - - - 16,906 83024430 51220 INSURANCE - - - - - - 7,526 83024430 51230 WORKERS COMP - - - - - - 2,995 83024430 51240 MEDICARE - - - - - - 896 83024430 51250 UNEMPLOYMENT - - - - - - 623 83024430 51290 CELL PHONE STIPEND - - - - - - 79 83024430 54100 SUPPLIES - - - - - - 2,000 83024430 Total Operating Expenses - - - - - - 85,084 RECYCLED WATER CAPITAL 83024430 15004 Recycled Water Grant - - - - - 474,000 - 83024430 15062 Recycled Water System Phases 1&2 - - - - - - 37,650,191 830 Total Capital - - - - - 474,000 37,650,191 Total Recycled Water Expenses and Other Uses - - - - - 474,000 37,735,275 Total Net Surplus(Deficit) - - - - - - 916 3 of 4 BUDGET DETAIL RECYCLED WATER FISCAL YEAR 2016-17 ACCOUNT NO.83024430 DEPARTMENT REQUEST 51110 Salaries, Regular $ 54,059 Employee Benefits $ 29,025 51210 Retirement(PERS) $ 16,906 51220 Insurance $ 7,526 51230 Workers Compensation Insurance $ 2,995 51240 Medicare $ 896 51250 Unemployment Insurance $ 623 51290 Cell Phone Stipend $ 79 54100 Supplies $ 2,000 Operational supplies. DEPARTMENT TOTAL 83024430 $ 85,084 4 of 4 ATTACHMENT 3 Capital Improvement Program Expenditure Plan-Current Fiscal Year 2016-17 Project Name Total Funding Source Programmed STREETS AND RIGHTS-OF-WAY General Electric Water Wastewater Other Expenditure Special Project Reserve Fund 251 2 Smith Street Sidewalk-curb,gutter,pavement $ - $ - $ - $ - $ 21,951 $ 21,951 2 Street reconstruction(Luce,Washington,Observatory)* - - - - 661,019 661,019 Congestion Relief Fund 510 - 2 Slurry Seal Various Steets - - - - 200,000 200,000 2 Overlay Streets - - - - 200,000 200,000 2 Smith Street Sidewalk,Curb,Gutter,Pavement - - - - 250,000 250,000 STIP Augmentation Fund 507 1 Gobbi/Waugh Traffic Signal - - - - 112,000 112,000 SB 325 Reimbursment Fund 508 2 City Speed Zone Reports - - - - 40,000 40,000 State STP Fund 509 2 N.State St.&Empire Dr/Ford Rd.Signal Coordination - - - - 25,000 25,000 Total $ - $ - $ - $ - $ 1,509,970 $ 1,509,970 INFRASTRUCTURE Parks and Related Facitiities Fund 301 2 Anton Stadium infrastructure $ - $ - $ - $ - $ 18,000 $ 18,000 Building Maintenance 208 2 Civic Center Facility Improvements - - - - 120,000 120,000 Museum Prop 84&Habiat Conservation Grants 310 2 Museum - - - - 1,509,011 1,509,011 State STP Fund 509 2 N.State St.&Empire Dr/Ford Rd.Signal Coordination - - - - 32,380 32,380 Airport FAA Grants 777 2 Runway 15-33 Pavement Rehab&Taxiway Alignment - - - - 190,000 190,000 2 Concrete slab for fuel tank project - - - - 11,340 11,340 2 Pavement Management&PCN - - - - 34,700 34,700 Electric 801 1 Automated Meter Reading Upgrade-AMI(Electric System) - 1,900,000 - - - 1,900,000 2 Distribtuon-transformer replacements - 50,000 - - - 50,000 2 Utility poll testing and replacement - 50,000 - - - 50,000 2 Conductor upgrades - 20,000 - - - 20,000 2 Design Build 1350 Hastings Rd,consulting services - 120,000 - - - 120,000 2 System loading and fault monitoring - 50,000 - - - 50,000 2 Communication upgade - 25,000 - - - 25,000 1 Facility Improvements(Electric Utility Service Center) - 800,000 - - - 800,000 1 Community Solar(renewable resource development) - 750,000 - - - 750,000 Water 822 2 Well#4 - - 1,397,900 - - 1,397,900 2 Well#9 - - 1,635,800 - - 1,635,800 1 Pipeline Improvements - - 1,150,000 - - 1,150,000 1 Replace PZ2s Reservoir - - 1,000,000 - - 1,000,000 2 Millview/Ukiah Intertie - - 125,000 - - 125,000 2 Willow/Ukiah Intertie - - 125,000 - - 125,000 2 Connect Chlorine at WTP(switch to liquid chlorine) - - 200,000 - - 200,000 1 Water Meter Replacement - - 1,040,000 - - 1,040,000 2 Well#3 Roof - - 15,000 - - 15,000 Wastewater 840 - - - - - - Replace AW WT Feed Pump Motors - - - 90,000 - 90,000 Chlorine Mixer - - - 40,000 - 40,000 Manhole Replacement - - - 15,000 - 15,000 Online Ammonia&Nitrate Analyzer - - - 50,000 - 50,000 Vac-Trailer - - - 70,000 - 70,000 Replace 2006 Prius - - - 30,000 - 30,000 Replace 3/4 Ton Dodge - - - 45,000 - 45,000 Replace Ford Ranger - - - 10,000 - 10,000 Recycled Water 830 - - - - - - Recycled Water System Phases 1&2 - - - - 37,650,191 37,650,191 Total $ - $ 3,765,000 $ 6,688,700 $ 350,000 $ 39,565,622 $ 50,369,322 EQUIPMENT/OTHER Equipment Reserve Fund 220 2 Police patrol vehicles $ - $ - $ - $ - $ 120,000 $ 120,000 2 Police portable radios - - - - 60,000 60,000 2 Replace SCBA - - - - 15,000 15,000 2 Replace defibrillator - - - - 25,000 25,000 1 New Type I fire engine - - - - 325,000 325,000 Asset Forfeiture Fund 638 2 Body cameras - - - - 21,684 21,684 Airport FAA Grants 777 2 Fuel Tank,Upgrades and Self service tank - - - - 172,200 172,200 Electric 801 1 Equipment Replacements(trucks,equipment etc.) - 495,000 - - - 495,000 2 Control System Upgrades(Hydro&Substation) - 75,000 - - - 75,000 2 Tainter Valve and Penstock Repair(Hydro) - 225,000 - - - 225,000 2 Tl/T2 Bushing&Gasket Replacement(Orchard Substation) - 250,000 - - - 250,000 2 Primary&Secondary Conductor Repair/Replacement - 50,000 - - - 50,000 2 Undergrounding Phase 3&4:Overhead to Underground - 20,000 - - - 20,000 Water 820 2 Truck Replacement(Ford Ranger,shared with wastewater) - - 10,000 - - 10,000 1 Service Truck - - 45,000 - - 45,000 1 Portion of Service Truck(50%Wastewater Fund) - - 30,000 - - 30,000 1 Vactor Replacement(50%Wastewater Fund) - - 200,000 - - 200,000 2 Asset Management Software(GIS system) - - 15,000 - - 15,000 2 Genie Lift(personnel lift for cleaning/maintenance at water plant) - - 12,000 - - 12,000 Garage 203 1 Truck Replacement - - - - 114,000 114,000 1 of 2 Information Technology 209 2 Council Chambers Electronic Renovation - - - - 75,000 75,000 2 Access Point Wi-Fi and Switches - - - - 30,000 30,000 2 Cardlock System Phase II - - - - 85,000 85,000 2 Veeam Backup and Replication,disaster recovery software - - - - 18,300 18,300 2 Host Cluster Server VM-Host - - - - 10,000 10,000 2 Point Multipoint Communications - - - - 50,000 50,000 Total $ - $ 1,115,000 $ 312,000 $ - $ 1,121,184 $ 2,548,184 Total capital $ - $ 4,880,000 $ 7,000,700 $ 350,000 $ 42,196,776 $ 54,427,476 1.Council review and approval required before initiation. 2.Regular approval procurement process applies. *Specific engineer's estimates on each project not yet available. 2 of 2 ATTACHMENT 4 RESOLUTION NO. 2017- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING THE CITY OF UKIAH OPERATING AND CAPITAL BUDGET TO INCLUDE WASTEWATER AND RECYCLED WATER FUNDS IN THE FISCAL YEAR 2016-2017 WHEREAS, the Ukiah Municipal Code requires the City Manager to prepare and submit an annual budget to the City Council for its approval; and WHEREAS, it is good management practice to have comprehensive operating and capital improvement budgets to implement the various policies, programs and projects of the City Council, and the City Council has established a policy to review, adopt, and provide multiple updates to Fiscal Year ("FY") Budgets; and WHEREAS, on September 7, 2016, the City Council adopted revenue, expenditure and capital budgets for the General Fund, internal service funds, enterprise funds and several special revenue funds; and WHEREAS, the Wastewater enterprise funds were reviewed and considered but not adopted due to the need to consider them jointly with the Ukiah Valley Sanitation District; and WHEREAS, the Recycled Water fund was reviewed and considered but not adopted due to its interdependent relationship with the Wastewater enterprise funds; and WHEREAS, at a special joint meeting on the 21s' day of June, 2016, the Ukiah Valley Sanitation District ("DISTRICT") Board of Directors and the Ukiah City Council reviewed the budget process and schedule and determined additional time beyond July 1, 2016, was needed to develop and approve the FY 2016-2017 Wastewater System Budget; and WHEREAS, the DISTRICT Board of Directors and the Ukiah City Council each passed continuing budget resolutions to allow for the ordinary operation and maintenance and emergency response to be provided by the City of Ukiah for the Wastewater Treatment Plant ("WWTP") and collection system in accordance with the FY 2015-16 Wastewater System Budget approved by the Ukiah City Council; and WHEREAS, at a special joint meeting on the 15th day of August, 2016, the DISTRICT Board of Directors and the Ukiah City Council reviewed the FY 2016-2017 Wastewater System Budget process and schedule; and WHEREAS, after review and discussion of the current process and progress, the Board of Directors and the Ukiah City Council agreed the budget review process could not be completed by August 15, 2016, because additional time was needed for the review of the proposed budget and presentation; and WHEREAS, the DISTRICT Board submitted for the August 15, 2016 joint meeting of the City Council and DISTRICT Board a resolution setting forth Board's views and factual assertions concerning Amendment No. 1 to the Participation Agreement between the CITY and DISTRICT and the process that has occurred in the past and which has occurred in connection with approval of the Sewer System budget for the 2016-17 fiscal year; and Page 1 of 5 ATTACHMENT 4 WHEREAS, the City Council doesn't agree with many of those views and factual assertions; and WHEREAS, the City Council agreed to provide the DISTRICT with more time to review the budget proposed by the City; and WHEREAS, City of Ukiah staff has responded to all questions raised by the DISTRICT and requested a joint meeting with the DISTRICT to allow the budget to be adopted; and WHEREAS, the DISTRICT has not responded to the request for a joint meeting and the DISTRICT has indicated staffing limitations are affecting its ability to consider finalization of the budget and have not indicated when its Board will be prepared to participate in a joint meeting with the City Council to approve the budget; and WHEREAS, at its meeting of December 7, 2016, the City Council determined that continuing to operate under a continuing budget resolution impeded its ability to effectively, efficiently, and responsibly provide wastewater services to the citizens of Ukiah and the UVSD and voted to move the budget process forward independently, if necessary, with complete consideration and adoption at its regularly scheduled meeting on January 18, 2017; and WHEREAS, the proposed budget for the 2016-2017 fiscal year does not include an expense category not included in an approved budget prior to the 1997/98 fiscal year or a capital expenditure in excess of $100,000 other than for repair or replacement of existing equipment; and WHEREAS, the operation and maintenance expenses required to provide sewer service to the City and UVSD ratepayers exceeds the operation and maintenance expenses budgeted in fiscal year 2015-16. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ukiah does hereby amend the adopted operating and capital budgets for the general fund and other funds for Fiscal Year 2016-17, previously approved by Resolution No. 2016-52, to include the wastewater enterprise funds and recycled water fund budgets. NOW THEREFORE BE IT FURTHER RESOLVED that, 1. The City of Ukiah will provide for the operation and maintenance of, and emergency response for, the WWTP and collection system. 2. Funds are appropriated at the Fund level for total expenditures, transfers, and other uses as summarized in Attachment A, attached hereto. 3. Transfers between funds are authorized and reserve amounts are established as summarized in Attachment A, attached hereto. 4. The FY 2016-17 Operations and Capital Budget provides detail to the sources and uses of the authorized appropriations by fund and the final adopted document is incorporated herein by reference. Page 2 of 5 ATTACHMENT 4 5. The City Manager is authorized to approve budget changes between accounts within each Department within the same fund and that any budget appropriation changes between Funds require City Council approval. 6. The encumbrances outstanding at year-end are reported as committed and, with any unreserved and undesignated funds remaining on June 30, 2016, are hereby designated as reserved in Fund Balance or Net Position and available for appropriation in FY 2016- 17 or future Fiscal Years. PASSED AND ADOPTED this 18th day of January 2017, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Jim O. Brown, Mayor ATTEST: Kristine Lawler, City Clerk Page 3 of 5 ATTACHMENT 4 Attachment "Exhibit A" to Resolution 2017- City of Ukiah FY 16-17 Budget Summary by Fund Fiscal Year 16-17 Budget Estimated Appropriations Operating Transfers Revenues& Capital Other Operations& Improvements Debt Payments Total In Out Sources Other Uses &Equipment Appropriations General Funds 100 General Fund $ 14,329,169 $ 6,432,454 $ - $ - $ 6,432,454 $ 547,625 $ 8,567,433 105 GeneralFund-Public Safety 2,740,300 10,836,285 - - 10,836,285 8,220,985 - 110 General Fund Strategic Reserve - - - - - - - Total General Funds $ 17,069,469 $ 17,268,739 $ - $ - $ 17,268,739 $ 8,768,610 $ 8,567,433 Special Revenue Funds 220 Equipment Reserve $ 5,000 $ - $ 545,000 $ - $ 545,000 $ - $ 347,330 250 Special Revenue Reserve - - - - - 54,850 - 251 Special Projects Reserve 10,000 - 682,970 - 682,970 - 156,850 Various Parks&Rec Facilities Related Funds[7] - - 18,000 - 18,000 - - 310 Museum Grant 1,512,385 - 1,509,011 - 1,509,011 - - 311 Alex Rorabaugh Recreation Center 96,100 110,562 - - 110,562 - - 249 RDA Low Moderate Income Housing Bonds 3,600 - - - - - - 313 Low Moderate Income Housing 12,250 - - - - - - Various Gas Tax Funds[4] 358,561 - 682,380 - 682,380 - 297,625 505 Signalization Fund 2,500 - - - - - - Various Streets Related Funds[3] 152,000 - 177,000 - 177,000 - - VariousCommDev&Aff Housing Grants[2] 900 - - - - - - 607 Prop 84 Grant-Water 125,000 - - - - - 125,000 Various Asset Seizure&Forfeiture Funds[5] 60,700 20,000 21,684 - 41,684 - - Various Police Related Funds[6] 225,000 - - - - - 125,000 905 FEMA Shelter Program - - - - - - 691 Museum 105,500 437,926 - - 437,926 360,564 - 695 Transfer Station 150,000 10,000 - - 10,000 177,000 317,000 750 Visit Ukiah - 157,426 - - 157,426 110,884 - Total Special Revenue Funds $ 2,819,496 $ 735,914 $ 3,636,045 $ - $ 4,371,959 $ 703,298 $ 1,368,805 Enterprise Funds[1] 640 Parking Enforcement $ 155,100 $ 145,639 $ - $ 715 $ 146,354 $ - - 700 Sanitary Disposal Site Operating 279,800 674,874 - - 674,874 317,000 - 702 Landfill Closure 75,000 2,873,100 - - 2,873,100 - - 704 Landfill Post Closure - - - - - - - Total Landfill[1.1] 354,800 3,547,974 - - 3,547,974 317,000 - 720 Golf 81,700 48,129 - - 48,129 - - 730 Conference Center 366,569 364,740 - - 364,740 - - 777 Airport Operations 929,000 903,307 11,340 - 914,647 - 134,115 778 FAA Grant 262,625 - 396,900 - 396,900 134,115 - Total Airport 1,191,625 903,307 408,240 - 1,311,547 134,115 134,115 800 Electric Administration 16,033,192 15,548,447 - - 15,548,447 - 3,669,722 801 Capital Reserve - - 4,880,000 - 4,880,000 3,569,172 - 802 Rate Stabilization - - - - - - - 803 Lake Mendocino Debt 3,500 - - 2,068,338 2,068,338 67,000 - 805 Street Lighting 196,000 409,271 - - 409,271 33,550 - 806 Public Benefit 442,900 428,620 - - 428,620 - - Total Electric 16,675,592 16,386,338 4,880,000 2,068,338 23,334,676 3,669,722 3,669,722 820 Water 5,998,136 3,028,246 312,000 - 3,340,246 - 6,610,278 821 Water Capital Reserve - - - - - - 887,508 822 Water-Distribution Capital 68,232 - 6,688,700 927,318 7,616,018 7,472,786 - Total Water 6,066,368 3,028,246 7,000,700 927,318 10,956,264 7,472,786 7,497,786 (continued) Page 4 of 5 ATTACHMENT 4 840 Wastewater 7,088,302 4,809,486 350,000 - 5,159,486 - 86,000 841 Wastewater Debt Service 2,610,989 - - 4,869,600 4,869,600 - - 842 Wastewater Rate Stabilization 16,000 - - - - - - 843 Wastewater City Connection Fee 52,600 - - - - - - 844 Wastewater City Capital 20,000 - 999,700 - 999,700 - - 830 Recycled Water 37,736,191 85,084 37,650,191 - 37,735,275 86,000 - Total Wastewater&Recycled Water 47,524,081 4,894,570 38,999,891 4,869,600 48,764,061 86,000 86,000 Total Enterprise Funds $72,415,835 $ 29,318,943 $ 51,288,831 $ 7,865,971 $ 88,473,745 $ 11,679,623 $ 11,387,623 Internal Services Funds[1] 201 Worker's Comp&Unemployment $ 709,500 $ 803,953 $ - $ - $ 803,953 $ - $ - 202 Liability&Property Insurance 640,200 640,202 - - 640,202 - - 203 Garage 511,534 439,536 114,000 - 553,536 34,030 - 204 Purchasing 263,972 272,672 - - 272,672 - - 205 Billing and Collections 1,498,551 1,329,136 - - 1,329,136 - - 206 Ukiah Public Safety Dispatch 1,057,230 1,156,449 - - 1,156,449 - - 208 Building&Corp Yard Maintenance 562,248 647,068 120,000 - 767,068 120,000 - 209 Information Technology 854,627 854,627 268,300 - 1,122,927 268,300 - TotalInternalServices Funds $ 6,097,862 $ 6,143,643 $ 502,300 $ - $ 6,645,943 $ 422,330 $ - Total City Funds $98,402,662 $,53,467,239 $ 55,427,176 $ 7,865,971 $ 116,760,386 $ 21,573,861 $ 21,323,861 Successor Agency to Redevelopment Agency 969 Successor Agency I 1,341,420 44,000 - 1,631,929 1,675,929 - 250,000 Total Successor Agency 1,341,420 44,000 - 1,631,929 1,675,929 - 250,000 Total All Funds $99,744,082 $;53,511,239 $ 55,427,176 $ 9,497,900 i$ 118,436,315 $ 21,573,8611 $ 21,573,861 (Other 12 Agency Funds AdministeredDistrictI by City 3Downtown Business Improvement 18,000 17,054 17,054 - Total All FY 1 6-1 7 Transactions 99,764082 53,528,293 55,427,176 9,497,900 118,453,369 21,573,8611 21,573,8611 [1]For Enterprise,except Landfill funds,and Internal Service Funds the Fund Balance includes non-cash investments in fixed assets and advances or Due to Other funds. It also includes a reduction for Deferred noncurrent liabilities or assets.Please see the Sources and Uses schedule for each fund for the detail to Net position and the available working capital and reserves in each fund. [1.1]For Landfill funds the Fund Balance includes only Working Capital. There is a$14.7 million deferred Liability required to be booked by the State of Californina for the closure of the landfill. This amount is for the total lanfill closure and projected 30 year post closure liability. If included in the Fund Balance,it would significantly distort the available working capital amounts for future closure of the Landfill. Under the 30 year closure plan,sufficient funding resources are projected from surcharge fees and short term cash flow financing to provide for the closure and post closure costs. [2]CDBG,HOME and other related community development and housing grants and loans-Community Development Block Grant Fund 600,CDBG Fund 602,HOME 11- 7654 Fund 605,CDBG 10EDEF-7261 Fund 606,CDBG 13-8940 Fund 609 [3]Streets related grants and other revenues sources-Capital Improvements Fund 506,STOP Augmentation Fund 507,$8325 Reimbursement Fund 508 and State STP Fund 509 [4]Gas Tax revenues are segregated into separate funds-2106 Fund 500,2107 Fund 501,2107.5 Fund 502,2105 Fund 503 and Congestion Relief(2103 Gas Tax)Fund 510 [5]Asset Seizure and Forfeiture related Funds-Asset Seizure Fund 630,Asset Seizure(Drugs&Alcohol)Fund 631,Federal Asset Seizure Fund 634 and Asset Forfeiture 11470.2 Fund 638 [6]Police related funds-H&S Education 11489 fund 633,Supplemental Law Enforcement Services Fund 635,Local Law Enforcement Block Grant Fund 637 and Special Revenue Police fund 639 [7]Parks and Recreation Facilities funds-Park Development Fund 300,Anton Stadium Fund 301,Observatory Park Fund 302,Parks and Playgrounds Fund 303, Swimming Pool Fund 304,Riverside Park Fund 305,Skate Park Fund 306 and Softball Complex Fund 307 (concluded) Page 5 of 5 . ITEM NO.: 13a MEETING DATE: January 18, 2017 City of'Ukiah AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING THE SUBMISSION OF THE APPLICATION TO THE CALIFORNIA INFRASTRUCTURE AND ECONOMIC DEVELOPMENT BANK FOR FINANCING OF REDWOOD BUSINESS PARK INFRASTRUCTURE IMPROVEMENTS, DECLARATION OF OFFICIAL INTENT TO REIMBURSE CERTAIN EXPENDITURES FROM PROCEEDS OF OBLIGATION, AND APPROVING OTHER MATTERS IN CONNECTION THEREWITH Summary: The City Council will consider adopting a resolution that authorizes the City of Ukiah to submit a loan application to the California Infrastructure and Economic Development Bank (I-Bank) for the financing of infrastructure improvements at the Redwood Business Park and other related matters Background: The City of Ukiah has taken a very active and strategic role to stimulate redevelopment and economic development and is currently focused on a number of projects/programs that will have a positive catalytic effect in reducing blight, leveraging private investment, eliminating barriers to private property investment, and creating opportunities for new and existing businesses. While the former Ukiah Redevelopment Agency was a major conduit that the City utilized to promote economic development, the dissolution of redevelopment activities statewide has eliminated this powerful tool. However, the City has worked to develop alternate approaches to ensure the continuation of important economic development projects. The development of the Redwood Business Park infrastructure improvements is among the most important projects for the City. Over forty acres of undeveloped and underutilized property currently exists within the Business Park. The property is easily accessible from US-101 and is zoned and designated for retail/commercial development. Despite the prime location, development has been hampered due to the need for the implementation of a number of public infrastructure improvements primarily related to traffic, the majority of which have been planned for over fifteen years. Build-out of the underutilized property represents an opportunity that will help secure the economic vitality of the entire development and prevent unnecessary urban sprawl. The continued success and growth of the Redwood Business Park is critical to the City's tax revenues and ability to provide governmental Continued on Pa t e 2 PCityCouncil .... City _. authorizing RECOMMENDED ACTION(S): Adopt a resolution of the Counn cil of the of Ukiah the submission of the application to the California Infrastructure and Economic Development Bank for financing of Redwood Business Park Infrastructure Improvements, declaration of official intent to reimburse certain expenditures from proceeds of obligation, and approving certain other matters in connection therewith. ALTERNATIVES: Do not approve the Resolution anrovide direction to Staff. Citizens advised: N/A Requested by: N/A Contact/Prepared by: Shannon Riley, Senior Management Analyst Coordinated with: Guy Mills, Project and Grant Administrator Presenter: Shannon Riley, Senior Management Analyst Attachments: 1. Draft I-Bank Resolution 2. I-Bank Interest Rate Setting Guidelines COUNCIL ACTION DATE: : ❑Approved ❑ Continued to ❑ Other RECORDS APPROVED: U Agreement: ❑ Resolution: ❑ Ordinance: Note:Please write Agreement No,in upper right corner of agreement when drafted Approved: S •e Sangi como, City Manager Page 2 of 3 services including police, fire, streets, planning, and parks. In addition, property and sales tax revenues generated in the city also benefit the County, local schools and other governmental agencies serving the area. While the former Redevelopment Agency raised funds in part for these improvements with a 2011 bond issuance, the use of the funds is currently under dispute with the Department of Finance. As an alternate mechanism to financing the necessary infrastructure improvements, the City has identified a State program offered through the California Infrastructure and Economic Development Bank. Discussion: The California Infrastructure and Economic Development Bank ("I-Bank") was created in 1994 to finance public infrastructure and private development that promote a healthy climate for jobs, contribute to a strong economy and improve the quality of life in California communities. As a State of California financing authority, the I-Bank operates pursuant to the Bergeson-Peace Infrastructure and Economic Development Bank Act contained in the California Government Code Sections §63000 et seq. The I-Bank is located within the Business, Transportation and Housing Agency and is governed by a five- member Board of Directors. The I-Bank has broad authority to issue tax-exempt and taxable revenue bonds, provide financing to public agencies, provide credit enhancements, acquire or lease facilities, and leverage State and Federal funds. Specifically, the I-Bank offers the Infrastructure State Revolving Fund Program ("ISRF"), which provides low-cost, long-term financing to local governments for a variety of public infrastructure projects. ISRF uses a two-step application process—Preliminary Application and Financing Application. City Staff has successfully completed the preliminary application and are now seeking Council authorization with the attached Resolution (Attachment #1) to complete the Financing Application. Staff is recommending submitting an application for up to $4,000,000 for the Redwood Business Park Infrastructure Improvements. Remaining project costs will be funded through the Redwood Business Park Capital Infrastructure fund, General Fund, and Measure Y. Specifically, these improvements include the following work in whole or part depending on final competitive bidding in the following phases. The costs listed in the table are preliminary engineer estimates. Phase I and II work consists of the necessary infrastructure improvements needed for build out of the Business Park. The additive is for street reconstruction of Airport Park Blvd. Intersection and signal at Airport Park Blvd/Talmage Road; signal $1,836,184 Phase I at Airport Park Blvd./Commerce Road; median improvements on southern Airport Park Blvd; and widening at Hastings/State Street Phase II Caltrans Right-away Improvements; Freeway Interchange, loop, $2,163,815 and traffic light controlled intersection Subtotal: $3,999,999 Additive Airport Park Reconstruction $1,800,000 Total: $5,799,999 Attachment#2 provides a description of the interest rate setting guidelines. The interest rate is locked at closing and is below market rate for a term of thirty (30) years. Preliminary conversations with I-Bank staff indicate that the approximate interest rate could be 3.25%. Anticipated additional fees include a one- time origination fee of .85% of the ISRF (Infrastructure State Revolving Loan Fund) financing amount, or $10,000, whichever is greater, due at closing, and an annual fee of .3% of the outstanding principal balance. Financing repayment will be secured with General Fund revenues backed by the Civic Center property. The annual payment varies slightly over the life of the financing given the annual fee assessed on the remaining principal. Page 3 of 3 If the I-Bank Financing is approved, the City will take steps to preserve repayment options utilizing the Redevelopment 2011 Bond proceeds should the dispute be resolved with the State. Although future tax revenues for any project cannot be guaranteed, the additional tax revenue generated from the buildout of the Business Park is estimated at over 1.5 million dollars with Measures P and Y in place. At this time, Staff is recommending that the Council adopt the attached resolution that authorizes the City of Ukiah to submit a loan application to the California Infrastructure and Economic Development Bank (I- Bank) for the financing of infrastructure improvements at the Redwood Business Park and other related matters FISCAL IMPACT: Budgeted New Appropriation Budget Previous Contract Amount in Source of Funds Account Number Amendment or Purchase Order 16-17 FY (Title&No.) Required No. N/A N/A N/A Yes ❑ No ® N/A ATTACHMENT 1 RESOLUTION NO. 2017- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING THE SUBMISSION OF THE APPLICATION TO THE CALIFORNIA INFRASTRUCTURE AND ECONOMIC DEVELOPMENT BANK FOR FINANCING OF REDWOOD BUSINESS PARK INFRASTRUCTURE IMPROVEMENTS, DECLARATION OF OFFICIAL INTENT TO REIMBURSE CERTAIN EXPENDITURES FROM PROCEEDS OF OBLIGATION, AND APPROVING CERTAIN OTHER MATTERS IN CONNECTION THEREWITH WHEREAS, the California Infrastructure and Economic Development Bank ("I-Bank") administers a financing program to assist local governments with the financing of Public Development Facilities as described in Section 63000 et seq. of the California Government Code (the "Act"); and, WHEREAS, the I-Bank has instituted an application process for financing under its Infrastructure State Revolving Fund Program ("ISRF Program"); and, WHEREAS, the City of Ukiah ("Applicant") desires to submit an application ("Financing Application") to the I- Bank from the ISRF Program for the financing of Redwood Business Park Infrastructure Improvements ("Project") in an amount not to exceed $4,000,000; and, WHEREAS, the Act requires the Applicant to certify by resolution certain findings prior to a Project being selected for financing by the I-Bank; and, WHEREAS, the Applicant expects to pay certain expenditures (the "Reimbursement Expenditures") in connection with the Project prior to incurring indebtedness for the purpose of financing costs associated with the Project on a long-term basis; and WHEREAS, the Applicant reasonably expects that a financing arrangement ("Obligation") in an amount not expected to exceed $4,000,000 will be entered into and that certain of the proceeds of such Obligation will be used to reimburse the Reimbursement Expenditures. NOW, THEREFORE, the City Council for the City of Ukiah does resolve as follows: Section 1. The City Council for the City of Ukiah hereby approves the filing of an ISRF Program Financing Application with the I-Bank for the Project; and in connection therewith certifies: a. that the Project is consistent with the General Plan of both the City of Ukiah and the County of Mendocino; b. the proposed financing is appropriate for the Project; c. the Project facilitates effective and efficient use of existing and future public resources so as to promote both economic development and conservation of natural resources; d. the Project develops and enhances public infrastructure in a manner that will attract, create, and sustain long-term employment opportunities; and e. the Project is consistent with the I-Bank's Criteria, Priorities and Guidelines for the ISRF Program. Page 1 of 2 ATTACHMENT 1 Section 2. The Applicant hereby declares its official intent to use proceeds of the Obligation to reimburse itself for Reimbursement Expenditures. This declaration is made solely for purposes of establishing compliance with the requirements of Section 1.150-2 of the Treasury Regulations. This declaration does not bind the Applicant to make any expenditure, incur any indebtedness, or proceed with the Project. Section 3. All of the Reimbursement Expenditures were made no earlier than 60 days prior to the date of this Declaration. The Applicant will allocate proceeds of the Obligation to pay Reimbursement Expenditures within eighteen (18) months of the later of the date the original expenditure is paid or the date the Project is placed in service or abandoned, but in no event more than three (3) years after the original expenditure is paid. Section 4. City Manager for the City of Ukiah is hereby authorized and directed to act on behalf of the City of Ukiah in all matters pertaining to this application. Section 5. If the application is approved, the City Manager for the City of Ukiah is authorized to enter into and sign the financing documents and any amendments thereto with the I-Bank for the purposes of this financing. Section 6. This resolution shall become effective immediately upon adoption. PASSED, APPROVED AND ADOPTED at a regular meeting of Ukiah City Council on the 18th day of January 2017, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Jim O. Brown, Mayor ATTEST: Kristine Lawler, City Clerk Page 2 of 2 ATTACHMENT 2 California Infrastructure State Revolving Fund Interest Rate Setting Guidelines The ISRF Interest Rate Setting Guidelines provide for the rate setting methodology for the ISRF program that is designed to achieve a number of goals: i) Mitigate the risks of lending to lower creditworthy Borrowers by including risk-based factors in the interest rate setting methodology, 2) Increase the attractiveness of the Infrastructure State Revolving Fund Program to higher-rated credits, thereby improving the over-all loan portfolio risk profile, 3) Allow subsidies to be provided to all Borrowers, yet simultaneously allow the I-Bank to achieve its mission with respect to promoting employment opportunities and assisting "low-wealth" areas of the State by making additional subsidies available to Borrowers in communities with high unemployment and/or low median household incomes, 4) Ensure long term ISRF viability by setting interest rates in a manner that covers the I-Bank's cost of funding loans, easily adjusts to changing market and economic conditions and satisfies tax compliance requirements, 5) Achieve goals 1-4 in a manner that is based on publicly available pricing data and is transparent to the Borrowers and prospective applicants. Introduction/Background: The California Infrastructure and Economic Development Bank (I-Bank), through its Infrastructure State Revolving Fund Program ("ISRF" or the "Program") has historically offered a one size fits all interest rate pegged at 67% of a generic A rated municipal bond with an equivalent term [weighted average life] to the Loan. This approach, while simple to apply, attractive to lower rated Borrowers, and reasonably well correlated to pre-2008 Treasury/Muni interest rate differentials has, over time, resulted in an excessive and arbitrary assignment of subsidies and has potentially endangered the long term viability of the Program by requiring greater dedication of Program revenues to cover Bond debt service, leaving less available to meet annual operating costs of the I- Bank and the ISRF Program. Moreover, the volatility of post-2008 credit spreads as well as Treasury/Muni spreads indicates that a static approach is not sustainable if both marketability and solvency are to be maintained. Unlike many of the country's other State Revolving Fund Programs (SRF Program), which are limited to offering loans to water & sewer agencies, the I-Bank offers loans to a broad range of municipal Borrowers and certain nonprofit organizations secured by a 1 of 6 variety of pledges. Broadly, the quality of these pledges can be described as Strong, Good, and Adequate. Consequently, the I-Bank is faced with a much wider range of credit spreads than the typical SRF Program. Proposed Methodology: I-Bank's proposed methodology is a three step process. Step 1 Determine the quality of the Security Hedge to select the appropriate proxy MMD scale to use. i) MMD GO scales will be the entry point for Strong Hedge Loans, 2) MMD Revenue Bond Scales will be the entry point for Good Hedge Loans, and 3) MMD COP scales be used as the entry point for Adequate Hedge Loans. Step 2 Use Published Letter Category Ratings for the pledged revenue stream to determine the Base (Market Price) Spread from the MMD AAA GO Scale applicable to the Borrower. Unrated and/or Below Investment Grade Borrowers would be assigned a spread equal to 105% of the Baa/BBB Spread (by maturity) within each category determined in Step 1. Step 3 Apply subsidies to the spread determined in Steps 1 & 2 subject to certain limits: i) General Subsidy applicable to All Borrowers equal to 15% of the applicable spread 2) Median Household Income Subsidy available on a sliding percentage scale to Borrowers that meet certain thresholds compared to the State Average Median Household Income (weighted) 3) Unemployment Rate Subsidy available on a sliding percentage scale to Borrowers that meet certain thresholds compared to the State Average Unemployment Rate (weighted) 4) Additional Subsidies as determined desirable by the Board & I-Bank Management (weighted) 5) Total Subsidies applicable to any Loan would be limited to the equivalent of a 2 letter category credit upgrade and 1 Security Hedge upgrade. In no event would a Borrower qualify for rates less than the MMD AAA GO (spread >= o except as outlined below in 6). 6) Upper limits on Loan Rates would be governed by Tax Law limitations on the portfolio yield. 7) If additional assistance is needed during construction, a stepped down coupon approach may be considered (x years at a discounted stepped down coupon 2 of 6 rate, reverting to normal coupons at x+1); provided Borrowers agree to longer restrictions on pre-payments. By applying this methodology under these Guidelines, individual Loans would be structured using the adjusted scale derived from above. This will offer an incentive to better rated credits to utilize the ISRF Program, since they can reap the same benefits of a sloping yield curve as they would through a public offering at better rates. Appendix A(attached) provides additional details on the Subsidy calculations, as well as several examples of how the methodology would be applied to different Borrowers. 3 of 6 APPENDIX A Base Proxy Interest Rate and Spread Tables Hypothetical as of November 14, 2013 MMD Base Rates(AAA GO)&Spreads 1.05 ALL RATES as of: 11/14/2013 GO(Ston est Pledge) Revenue(Strong Pledge) Spread //�//r� ,..,,,;. i ,..,,,,,. /✓.ior�% i ,..,„Ar,iib 6 6/.i�.11, Spread to MMD AAA GO Spread to MMD AAA GO Spread to MMD AAA GO Y ar AAA AA A BBB NR/<IG AAA AA A BBB NR/<IG AAA AA A BBB NR/<IG 1 0.17 0.02 0.16 0.68 0.71 0.03 0.05 0.19 0.71 0.75 0.25 0.27 0.41 0.93 0.98 2 0.33 0.03 0.22 0.93 0.98 0.04 0.07 0.26 0.97 1.02 0.38 0.41 0.6 1.31 1.38 3 0.5 0.07 0.24 1.09 1.14 0.05 0.12 0.29 1.14 1.20 0.4 0.47 0.64 1.49 1.56 4 0.78 0.09 0.31 1.13 1.19 0.07 0.16 0.38 1.2 1.26 0.48 0.57 0.79 1.61 1.69 5 1.16 0.11 0.45 1.18 1.24 0.08 0.19 0.53 1.26 1.32 0.5 0.61 0.95 1.68 1.76 6 1.52 0.14 0.58 1.31 1.38 0.09 0.23 0.67 1.4 1.47 0.5 0.64 1.08 1.81 1.90 7 1.9 0.19 0.66 1.37 1.44 0.1 0.29 0.76 1.47 1.54 0.5 0.69 1.16 1.87 1.96 8 2.22 0.21 0.74 1.48 1.55 0.1 0.31 0.84 1.58 1.66 0.5 0.71 1.24 1.98 2.08 9 2.42 0.23 0.78 1.52 1.60 0.1 0.33 0.88 1.62 1.70 0.5 0.73 1.28 2.02 2.12 10 2.61 0.24 0.8 1.53 1.61 0.1 0.34 0.9 1.63 1.71 0.5 0.74 1.3 2.03 2.13 11 2.77 0.25 0.81 1.55 1.63 0.1 0.35 0.91 1.65 1.73 0.5 0.75 1.31 2.05 2.15 12 2.91 0.25 0.81 1.57 1.65 0.1 0.35 0.91 1.67 1.75 0.5 0.75 1.31 2.07 2.17 13 3.06 0.25 0.81 1.57 1.65 0.1 0.35 0.91 1.67 1.75 0.5 0.75 1.31 2.07 2.17 14 3.21 0.25 0.81 1.57 1.65 0.1 0.35 0.91 1.67 1.75 0.5 0.75 1.31 2.07 2.17 15 3.34 0.25 0.81 1.57 1.65 0.1 0.35 0.91 1.67 1.75 0.5 0.75 1.31 2.07 2.17 16 3.46 0.25 0.81 1.56 1.64 0.1 0.35 0.91 1.66 1.74 0.5 0.75 1.31 2.06 2.16 17 3.57 0.25 0.81 1.53 1.61 0.09 0.34 0.9 1.62 1.70 0.49 0.74 1.3 2.02 2.12 18 3.66 0.25 0.81 1.5 1.58 0.09 0.34 0.9 1.59 1.67 0.49 0.74 1.3 1.99 2.09 19 3.75 0.24 0.81 1.46 1.53 0.08 0.32 0.89 1.54 1.62 0.48 0.72 1.29 1.94 2.04 20 3.81 0.24 0.81 1.43 1.50 0.08 0.32 0.89 1.51 1.59 0.48 0.72 1.29 1.91 2.01 21 3.87 0.24 0.8 1.4 1.47 0.06 0.3 0.86 1.46 1.53 0.48 0.72 1.28 1.88 1.97 22 3.92 0.24 0.8 1.37 1.44 0.06 0.3 0.86 1.43 1.50 0.48 0.72 1.28 1.85 1.94 23 3.97 0.24 0.78 1.36 1.43 0.06 0.3 0.84 1.42 1.49 0.48 0.72 1.26 1.84 1.93 24 4.01 0.24 0.77 1.32 1.39 0.06 0.3 0.83 1.38 1.45 0.48 0.72 1.25 1.8 1.89 25 4.04 0.23 0.76 1.32 1.39 0.06 0.29 0.82 1.38 1.45 0.48 0.71 1.24 1.8 1.89 26 4.07 0.23 0.75 1.3 1.37 0.05 0.28 0.8 1.35 1.42 0.48 0.71 1.23 1.78 1.87 27 4.09 0.23 0.74 1.29 1.35 0.05 0.28 0.79 1.34 1.41 0.48 0.71 1.22 1.77 1.86 28 4.11 0.22 0.73 1.28 1.34 0.05 0.27 0.78 1.33 1.40 0.48 0.7 1.21 1.76 1.85 29 4.12 0.22 0.73 1.28 1.34 0.05 0.27 0.78 1.33 1.40 0.48 0.7 1.21 1.76 1.85 30 4.13 0.22 0.73 1.28 1.34 0.05 0.27 0.78 1.33 1.40 0.48 0.7 1.21 1.76 1.85 Using these rates/spreads three hypothetical Borrowers would be assigned Base Spreads as follows: Scenario 1. An A rated Borrower seeking a loan secured by Water/Sewer Municipal Utility Revenues would complete Steps 1 & 2 and be assigned a starting scale based on spreads indicated in the A column of the Revenue (Strong Pledge) section (19 bps - 91 bps). After application of the General Subsidy (15% of the Base Spread) the revised Spreads would equal (16 bps - 77 bps). Scenario 2. A BBB rated Borrower seeking a loan secured by an annual appropriation lease on a city owned police/fire station would complete Steps 1 & 2 and be assigned a starting scale 4 of 6 based on spreads indicated in the BBB column of the Lease/COP (Good Pledge) section (93 bps — 207 bps). After application of the General Subsidy (15% of the Base Spread) the revised Spreads would equal (79 bps — 176 bps). Scenario 3. An unrated/Below Investment Grade Borrower seeking a loan secured by an annual appropriation lease on a city owned office building would complete Steps 1 & 2 and be assigned a starting scale based on spreads indicated in the NR/<IG column of the Lease/COP (Adequate Pledge) section (98 bps — 217 bps). After application of the General Subsidy (i5% of the Base Spread) the revised Spreads would equal (83 bps — 184 bps). All three Borrowers qualify for the General Subsidy of 15%, so preliminary spread adjustments would be as indicated above. In addition to providing assistance to lower rated or unrated Borrowers, this General Subsidy will help to attract stronger rated credits within each letter category by equalizing base rates (A+vs A- Borrowers) General Subsidy: General Subsidy Subsidy(% of"Spread") All Borrowers 15 MHI Adjustments: (weighted)* Median Household Income vs. State Subsidy(% of"Spread") Average >= State Average MHI o% < 75% of State Average MHI 30 < 5o% of State Average MHI 40% < 25% of State Average MHI 50 Unemployment Rate Adjustments: (weighted)* Unemployment Rate vs. State Subsidy(% of"Spread") Average <= State Average Unemployment Rate o% > 115% of State Average Unemployment 30% Rate > 125% of State Average Unemployment 40% Rate > 135% of State Average Unemployment 5o Rate 5 of 6 Economic Disaster/Other Circumstance Approved by Board Action Adjustments: (weighted or add-on)** Qualifies under Criteria Subsidy(% of"Spread") Yes 25% No o% * Weights would sum up to i00% with emphasis based on Board/I-Bank goals and the total number of Subsidy Categories. In the examples provided, a 5o/5o weighting is assumed for MHI and Unemployment. x..x. This category could either be weighted (as described above), or it could be an additional subsidy that would have the effect of allowing the all-in rate adjustment to exceed the "Spread to MMD". Examples: The following Charts show the Range of Possible Interest Rates Achievable by the three hypothetical Borrowers described earlier. Minimum Subsidies indicates the Scale that could be achieved solely by applying the General (i5%) Subsidy, whereas Maximum Subsidies indicates that the Borrower qualified for and received the maximum subsidies (subject to limitation) available for Low MHI and High Unemployment, as well as the Subsidy for being in an Economic Disaster Area (as an add-on). 6 of 6 ITEM NO.: 13b 4 MEETING DATE: January 18, 2017 AGENDA SUMMARY REPORT City of%Minh- SUBJECT: AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND EXECUTE THE THIRD AMENDMENT (RELATED TO FIRE CHIEF SERVICES) TO THE INTERIM AGREEMENT FOR FIRE PROTECTION AND EMERGENCY MEDICAL SERVICES BETWEEN UKIAH VALLEY FIRE PROTECTION DISTRICT AND THE CITY OF UKIAH Summary: The City of Ukiah and the Ukiah Valley Fire Protection District have been exploring a long term merger of fire services and currently provide joint services under an interim agreement. The services are provided by retaining each agency's team members in their separate employment, with oversight and operational management provided under contract with the Hopland Fire Protection District for a fire chief. The City Council will consider an amendment to the agreement to provide fire chief administration services. Discussion: Since 2013, the City of Ukiah ("City) and the Ukiah Valley Fire Protection District ("UVFD") have been exploring a long term merger of fire services and currently provide joint services under an interim agreement (Attachment#1) with fire chief administration provided to the operation by Hopland Fire Protection District. With the recent departure of Chief Bartlett, the Hopland Fire Protection District issued a termination of services notice to the City and the UVFD. In consultation with the City Manager's Office, the City Fire Services ad hoc members (Vice Mayor Brown and Councilmember Doble) met with the UVFD ad hoc members (Allen Cherry and Butch Carpenter) to explore an alternative plan to fill the command staff position. The proposed third amendment to the interim agreement (Attachment#2) was developed and provides for the Fire Chief to be employed through the City of Ukiah with costs shared equally among both agencies. In addition, the Chief will equally devote his/her entire productive time, ability, and attention to the business of the City and the UVFD during the term of the agreement. The UFVD Board of Directors approved the amendment in substantial form at its January 11, 2017, meeting. Furthermore, the City Manager's Office is in the process of appointing an interim Fire Chief for the City of Ukiah. If the amendment is approved by the City Council, the interim appointment will also become the Fire Chief for the UVFD through the merged services agreement. Upon joint approval of the third amendment, the City Manager's Office will initiate an open recruitment process with the cooperation of the UVFD to permanently fill the Fire Chief vacancy. FISCAL IMPACT: Budgeted New Appropriation Budget Previous Contract Amount in Source of Funds Account Number Amendment or Purchase Order 16-17 FY (Title& No.) Required No. $3,044,849 Fire Dept. Budget 10521210 Yes ❑ No ® 1314-198, A1,A2 RECOMMENDED ACTION(S): Authorize the City Manager to negotiate and execute the third amendment (related to fire chief services)to the Interim Agreement for Fire Protection and Emergency Medical Services between Ukiah Valley Fire Protection District and the City of Ukiah. ALTERNATIVES: Provide the Fire Services Ad-hoc and/or city staff with direction. Citizens advised: N/A Requested by: Fire Services Ad hoc members Brown and Doble Contact/Prepared by: Sage Sangiacomo, City Manager Coordinated with: Fire Services Ad hocs; Brown and Doble(City); Cherry and Carpenter(UVFD); and David Rapport, City Attorney. Presenter: Sage Sangiacomo, City Manager Attachments: 1. Fire Protection Agreement with Amendments#1  2. Proposed Amendment#3 to the Fire Protection Agreement COUNCIL ACTION DATE: : ❑Approved ❑ Continued to ❑ Other RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance: Note Please write Agreement No.in upper right corner of agreement when drafted. Approved ge Saraacomo, City Manager uu „, ATTACHMENT 1 COU No. 1314-198 INTERIM TWO YEAR AGREEMENT FOR FIRE PROTECTION AND EMERGENCY MEDICAL SERVICES BETWEEN UKIAH VALLEY FIRE PROTECTION DISTRICT AND CITY OF UKIAH 6 THIS AGREEMENT, is entered on fD 2014 ("Effective Date") in Ukiah, California, between the City of Ukiah, a general I w municipal corporation ("City") and the Ukiah Valley Fire Protection District, a California fire protection district formed pursuant to Health and Safety Code Sections 13800 et seq. ("District"). The City or the District may be referred to hereafter as "Party," and collectively as "the Parties." RECITALS: 1. The Parties have operated under an Automatic Aid Agreement, since March 19, 2009. 2. Under that agreement both agencies automatically responded in the City and the District to all structure fires and fires threatening structures, Highway 101 incidents from the North State Street exit south to Hwy 253, and aircraft emergencies. 3. The District and the City have determined that a combined fire department under a single fire chief serving the City and the District can potentially provide a high level of service with greater efficiency, but there are numerous issues to resolve. 4.. Since March 2013, the City and the District have combined operations with City employed firefighters responding from District facilities under the direction and supervision of the District Fire Chief to emergency calls for service to a combined area which includes the corporate limits of the City and the service area of the District. 5.. The Parties desire to formalize the current operational arrangement under this interim two year agreement with the expectation that they can negotiate a longer term agreement providing for combined operations. AGREEMENT In reliance upon the above-recitals and the terms and conditions as set forth below, the Parties hereby agree as follows. 1. TERM , The term of this Agreement is two years, commencing on January 1, 2014 and terminating on December 31, 2015. The Agreement may be terminated without cause at any time as provided below at paragraph 7. 2. SCOPE AND LEVEL OF SERVICES The District shall provide an emergency response system that is an all risk based service that includes: Emergency Medical Response (EMS), Structural Firefighting, Wildland Firefighting, Public Education, Hazardous Material Response, Rescue, Fire Prevention Inspections, Fire Investigations and related public safety, managerial and administrative services within the corporate limits of the City, to the extent and in the manner set forth herein. These services shall encompass duties and functions of the type falling under the jurisdiction of and customarily rendered by the District and the City in providing for fire safety, fire code enforcement and in responding to emergencies. The City agrees that the District shall provide services in accordance with State and Federal laws consistent with the service level criteria described in this Agreement. The District will treat demands in all City areas covered by this Agreement under the same standards governing how calls are prioritized and responded to as apply in the District to ensure a consistent standard of performance and equal service level throughout the City and the District. The DISTRICT shall: I. Provide fire protection and emergency medical services within the staffing guidelines established in "EXHIBIT A." If the demands of the City or District exceed the services which the District can provide, the District agrees to use mutual aid agreements as may be necessary to supplement the vehicles, equipment, apparatus, and personnel used by the District to provide services under this Agreement. II. Maintain continuous (twenty-four (24) hours per day, seven (7) days per week) and uninterrupted fire and emergency medical services consistent with the service level criteria described in this Agreement, "EXHIBIT A.' III. Provide the services described in paragraph 1 of this section, subject to the following additional requirements: a. Investigate fire cause and origin within the City. b. Provide Fire Marshall services customarily provided by a public fire agency and as required by the City's Fire Code and other applicable ordinances and State Law, c. Upon request of the City, review and propose fire code amendments, cost recovery options, and other ordinances pertaining to fire protection and response for adoption by the City. d. Develop and maintain fire prevention and education programs within the City, including materials for use and dissemination of this information which is, at least, equal to the programs provided by the City Fire Department prior to the Effective Date. e. Maintain for the City, adequate records of activities as may be required by the California Office of the State Fire Marshal. f. Participate in mutual aid agreements with fire protection providers that are contiguous with the City and establish and maintain automatic aid 2 X m agreements in areas in which service might be improved by such agreements so long as it is in the best interests of all Parties to do so. g. Take all reasonable steps to maintain all of the District's apparatus, equipment, and its entire system in a good state of repair and at all times conduct its operations under this Agreement in a safe and professional manner. h. Participate in the City's emergency management planning through the District Fire Chief or designee and commit command staff(Captain level acceptable)to the emergency operations center when activated. 2. PERSONNEL, EQUIPMENT AND FACILITIES PERSONNEL a. City Personnel: The City will provide nine (9) fulltime regular or temporary firefighters and two (2) full time fulltime regular or temporary division chiefs employed by the City. During the term of this Agreement these employees will be employed by the City and will be subject to all City policies, ordinances, including the City's Civil Service Ordinance, resolutions and memoranda of understanding that apply to City employees generally or to emergency service employees in particular. Disciplinary action against any City employee shall be made in consultation with the District, yet must be initiated by the City and processed in accordance with the City's Civil Service Ordinance and other applicable law. The City shall provide all compensation and benefits for the City supplied personnel, including, but not limited to, pension benefits through the Public Employees Retirement System ("PERS"), health insurance, unemployment and workers' compensation insurance, uniform allowance, and paid and unpaid leave. The City-provided personnel shall serve under the direction of the Fire Chief. If vacancies occur among the City employees assigned to the District those vacancies must be filled the City in accordance with the applicable City's ordinances, including the City's Civil Service Ordinance, resolutions and memoranda of understanding; provided, however, that the Fire Chief shall have an opportunity to make hiring recommendations to the City Manager from the candidates certified to the City Manager in accordance with the City's Civil Service Ordinance. b. District Personnel: The District will provide not less than five (5) full time fire fighters, and one (1) full time division chief, who shall be District employees for all purposes. c. Fire Chief: The parties shall continue to share the costs for the employment of John Bartlett as the Fire Chief pursuant to the existing agreement among the District, the City and the Hopland Fire Protection District, a true and correct copy of which is attached hereto as Exhibit B. If it becomes necessary for the District to replace John Bartlett as the District's Fire Chief during the term of this Agreement, the District shall use a reputable public employee recruiting firm with experience in recruiting to fill executive positions in the fire service which is approved by the City Manager. The parties shall share equally the firm's fees and costs, The City shall be consulted in developing the job description and qualifications for the position, which shall include experience in successfully working with multiple jurisdictions and/or providing fire and other emergency services to multiple jurisdictions. The City Manager shall have the opportunity to participate in the selection process and to make recommendations to the District Board of Directors. The Board shall make the final hiring decision. In the event that the District elects to offer compensation terms to a replacement Fire Chief which exceed the compensation paid to Chief Bartlett, the District will provide notice thereof to the City and the parties will negotiate in good faith in an effort to reach agreement to equitably share the additional cost. The Fire Chief shall consult regularly with the City Manager or her designee and promptly respond to requests for consultation on all matters pertaining to each Party's performance under this Agreement and on the general subject of fire prevention and protection and emergency medical services. The Fire Chief shall keep the City Manager informed of all new developments, issues, or concerns related to the efficient delivery of fire and EMS services and the City Manager shall keep the Fire Chief informed of all new developments, issues, or concerns related to the efficient delivery of fire and EMS services in the City, d. Volunteers: The District shall maintain and manage the Volunteer Recruitment & Training Program, including the volunteer Stipend Program, striving to maintain not less than 20 volunteers. The Volunteer Program shall include the provision to volunteers of personal protective equipment, pre- enlistment medical examinations and an ongoing training program. The Stipend Program for volunteers shall comply with the description in the attached Exhibit C. II. EQUIPMENT a. City Equipment: The City shall provide to the District for its use in providing the services under this Agreement, the fire engines, rolling stock and related equipment, as listed on Exhibit D_ attached hereto. Exhibit D shall include the mileage of each vehicle included on the list as of March h, 2014.AIl equipment currently installed or stored on or purchased during the term of this Agreement for any fire engine shall remain on that engine for the term of this Agreement. The City shall retain ownership of all City supplied equipment. The City shall maintain the equipment in operational condition to the customary standards of the fire service and provide for the maintenance of its equipment through the City's vehicle maintenance staff at its Corporations Yard. The costs for major repairs or replacement of City vehicles or equipment resulting from the negligence of willful misconduct of either Party shall be shared in proportion to the relative fault of the Parties. 4 b. District Equipment: For the provision of services under this Agreement, the District shall provide the fire engines, rolling stock and related equipment, as listed on Exhibit E_ attached hereto, which shall include the mileage of each vehicle included on the list as of _March 25th, 2014_, and all furnishings, fixtures and equipment required for the use of District Fire Stations Nos. 643 and 641. All equipment currently installed or stored on or purchased during the term of this Agreement for any fire engine shall remain on that engine for the term of this Agreement. The District shall retain ownership of all District supplied furniture, fixtures and equipment. The District shall maintain these in operational condition to the customary standards of the fire service. The District may elect to use the City's vehicle maintenance staff at the Corporation Yard to maintain District equipment. If it does, the District shall pay the same fee charged to other City departments for such services. The costs for major repairs or replacement of District vehicles or equipment resulting from the negligence or willful misconduct of either Party shall be shared in proportion to the relative fault of the Parties. III. FACILITIES a. City Facilities: The City shall make available to the District for its use in providing services under this Agreement the following facilities subject to the following terms and conditions: • Training Tower and Training Room. The City shall make these facilities available without cost to the District for the training of paid staff and volunteers. The schedule for the use of these facilities shall be approved by the City Manager, but shall make the facilities available for not less than eight hours per week. The District shall maintain the facilities in clean, orderly and serviceable condition, reasonable wear and tear excepted. The City of Ukiah shall maintain ownership and responsibility for the training facilities, and the right to seek outside leases or temporary use agreements with other parties. • Other Areas Within the Public Safety Side of the Ukiah Civic Center Formerly Used by the City's Fire Department ("Fire Facility"). The Fire Facility consists of the areas within the Public Safety wing of the Civic Center, including the garage, offices, sleep quarters, fire bays, and kitchen as more fully depicted and described on the attached Exhibit F_. Police Department Areas. Areas currently shared with Police shall be vacated, and Police areas will be designated as Restricted Police Access Only. Some shared equipment — Asset Forfeiture Purchased Exercise Equipment and Large Screen TV shall not be removed from the facility and the District shall maintain the facilities in clean, orderly and serviceable condition, reasonable wear and tear excepted. • If any of these areas are leased by the City to a third party, they are not available to the District without the prior consent of the lessee. 5 Portions of the Fire Facility not leased by the City shall be available on conditions and a schedule approved by the City Manager,. During its use of these facilities, the District shall maintain the facilities in clean, orderly and serviceable condition, reasonable wear and tear excepted. b. District Facilities: The District shall provide services under this Agreement from its North Station No. 643, located at141 Lovers Lane, Ukiah and South Fire Station No,. 641, located at 1500 S. State Street, Ukiah, which it shall maintain in safe and operational condition to the customary standards of the fire service. All District personnel providing services under this Agreement, including District and City employees, shall be located at and dispatched from these facilities. The District shall pay all costs associated with the use of these facilities, subject to the City's contribution as specified in this Agreement. 3. CITY PAYMENT FOR SERVICES For the provision of services under this Agreement, the City shall pay to the District a fixed amount ("Fixed Costs")for the costs specified in Section 3. I, below, and an amount based on the actual cost ("Reimbursed Costs") for the costs specified in section 3.11, below. The City will make a total of four payments to the District for Fixed Costs and Reimbursed Costs, each payment covering the services to be provided in the ensuing six (6) months. The amount and schedule for making these payments is set forth in the attached Exhibit G. The payment for Reimbursed Costs will be based on the past six months with an adjustment ("True-Up") made prior to the payment for the next six month period based on the actual costs incurred. The City will make the first payment for Fixed Costs to the District within two (2) weeks of the Effective Date. The Fixed Costs payment numbers 2, 3 and 4 will be made not later than 30 days from the beginning of the six (6) month period. The City will pay the district for the City's proportional share of the Reimbursed Costs no later than 60 days from the Fixed Cost payment to allow for the Parties, through the Fire Chief, or his designee, and the City Manager, or her designee,to True-Up the Reimbursed Costs. I. FIXED COSTS The City shall pay the District the fixed annual costs as follows: a. Amounts to Equalize Payment and Benefits for Personnel Providing Services Under this Agreement. $136,280 for salary plus the related PERS contribution of $38,724 to raise the salaries and PERS contributions of District firefighters to the amounts paid by the City in Fiscal year("FY") 2013/14 for the base pay for similar City positions. b. Cost of Fire Chief. $42,000 as the City's share of the annual compensation paid to the Fire Chief. This payment shall continue to be made to the Hopland Fire District as promised for in the agreement for administration of 6 services between the Hopland and Ukiah Valley Fire District and Ukiah City Fire Department. c. Cost of Volunteer Program. $46,257 as the City's share of annual cost for the Volunteer Program. d. Cost of Volunteer Stipends. $100,350 for Volunteer Stipends e. Cost of Utilities, Building Maintenance and Rent at District Fire Stations. • First year-$28,000 • Second year-$45,500 II. REIMBURSED COSTS a. The following actual costs will be shared with 64% of the cost paid by the City, and 36% paid by the District:1 • Overtime (Estimated to total $180,000, with the City paying $115,200) • Fuel & Fluids (Estimated to total $44,000 with the City paying $28,160 • Supplies, including for EMS (Estimated to total $73,000 with City paying $40,320) b. The combined cost of these items shall be estimated on an annual basis by City Manager and Fire Chief based on the prior year's costs with appropriate adjustments based on anticipated changes in costs. Each Party shall appropriate funding within its annual budget for that agency's share of the combined anticipated cost. III. COST CONTAINMENT REQUIREMENTS a. Cost reviews. Each quarter, commencing in May 2014, the City Manager and Fire Chief shall conduct a review of the costs of the services provided by the District pursuant to this Agreement in an effort to keep close track of those costs. Where they determine that cost containment measures are The allocation of these costs was derived from District calculation of providing a combined services contract for $3,043,348, with contributions of$1.1M from District and $1.9M from City of Ukiah. (Exclusive of equipment maintenance,City garage labor and parts). 7 3k r. necessary or advisable, they shall institute cost containment measures when those measures are within their delegated authority or recommend measures to each Party's governing body, if they require governing body approval. b. Reports. The City Manager and Fire Chief shall prepare and submit to each Party's governing body a written quarterly report describing the use of overtime, fuel and fluids and supplies as a percentage of the annual amount budgeted by each Party for these Reimbursable Costs. The report shall also include: • A comparison of the quarters expenses with previous quarters and agreed upon benchmarks; • A description of significant events during the quarter that impact the amount of Reimbursable Costs and the impact of those events on such costs; • The amount of sick leave and worker's compensation incurred or paid during the quarter and the impact on staff availability; • The amount of actual and anticipated reimbursements from OES and reimbursements for medical supplies, if any, from any private ambulance company; and • The elapsed mileage from mileage logs for each fire engine or vehicle, showing the amount of mileage driven from the last report and the total mileage of the vehicle. 4. OPERATIONAL AGREEMENTS I. EQUIPMENT RESPONDING a. It is understood that, on average, the District has responded to approximately 900 calls a year and the City has responded to approximately 2400 calls a year, for a total of 3300 calls a year. The District shall use reasonable efforts to dispatch an appropriate mix of City and District equipment to calls for service that is roughly proportional to the number of calls for service in each jurisdiction. b. The District shall use reasonable efforts to dispatch an equitable mix of City and District personnel to OES calls for service. The City will receive reimbursement for city personnel assigned to OES calls. If the City has the appropriate piece of equipment to send to an OES call, the City will receive reimbursement for the equipment and personnel assigned to the OES call. 8 c. OES reimbursements for equipment use shall be paid to the owner of that equipment. The City will receive reimbursement for overtime incurred while City personnel are on OES assignment or while covering for District personnel on OES assignments. 5. MISCELLANEOUS FEES FOR SERVICE At the request of City, or at the request of community organizations or private individuals, the Fire Chief or his designee may agree to provide extra fire services for special events and functions occurring within the geographic boundaries of City. As to special event services requested by City, District shall bill City under this Agreement for the actual cost of such services. As to special event services requested by other parties, District shall bill the requesting party directly for services performed. All Fire services provided for special events shall be billed at the District fee schedule which are calculated based on cost of providing services. For all fire service fees, the City fee schedule will reference the District fees in line with the Agreement. 64% of the fees collected shall be credited to the City. 6. PERSONNEL The Fire Chief shall have the responsibility and authority for the supervision of Fire and Emergency services personnel, whether employed by the District or the City, who shall be subject to the District's standards of performance, assignment of personnel, determining training required, and other matters relating to the performance of services and control of personnel. If the Fire Chief determines that a City employee should be subjected to disciplinary action, he shall consult with the City Manager and the City's Personnel Director. The discipline of City employees shall be made in consultation with the District yet subject to the City's control as is administration of workers compensation claims and management of claims for time off pursuant to Labor Code Section 4850 et seq. The Fire Chief shall comply with the reasonable requests of the City Manager, City Personnel Director and the City's legal counsel concerning the discipline of City employees, including instructions related to progressive discipline, preparing documents and a record to support disciplinary action, and similar matters. The District will reasonably cooperate with the City when necessary or desirable to assist the City in complying with the Meyers-Millias-Brown Act and all other applicable State and Federal laws and regulations governing public employees assigned to the District under this Agreement and bargaining agreements and memoranda of understanding covering them. City employees assigned to provide services on the District's behalf pursuant to this Agreement are required to abide by all rules, regulations, policies, and procedures (hereinafter referred to as procedures) applicable to District employees, except where such procedures may conflict with a requirement of this Agreement. 7. TERMINATION Either Party may terminate this Agreement, with or without cause, by giving written notice to the other of not less than forty-five (45) days. In the event of early termination by either Party, the District shall refund to the City the portion of the Fixed Costs paid, but not earned, determined by multiplying the amount paid for the six month term by a fraction of which the denominator is 6 and the numerator is the number of full months that have elapsed on the effective date of termination. The City shall pay its share of the 9 Reimbursable Costs incurred as of the effective date of termination or the District shall refund any funds that have already been paid by the City that exceed that amount. If this Agreement is terminated or expires by its terms, the parties shall cooperate with each to facilitate the transition to separate fire departments and the continuation of fire protection and prevention services in each jurisdiction without undue interruptions or unnecessary or easily avoidable costs. 8. EMERGENCY COMMUNICATIONS The Ukiah Valley Fire District receives dispatch services from the CALFIRE Communications Center at Howard Forest. This Dispatch Center is a designated Secondary Answering Point. 911 calls received within the District first originate at the MCSO dispatch center and are then routed to the CALFIRE dispatch center if they are medical or fire related. The County of Mendocino negotiates and provides funding for this dispatch contract. Currently, the County, City and CALFIRE are under contract to consolidate 911 communication systems with the State of California 911 office. Under this consolidation effort, the County and City are designated as primary answering points and CALFIRE is considered a secondary answering point. The City of Ukiah is designated as the Primary Answering Point for 911 calls originating within the City of Ukiah and the City of Ukiah is responsible for the costs of providing a 911 communications center and dispatching emergency operations; including fire and medical related emergency calls. To assist in merging fire operations with the District, the Ukiah City Council approved a contract with Cal-Fire for City of Ukiah fire dispatching in November of 2012. The terms of this agreement are March 1st, 2013 to June 30th, 2015. The City of Ukiah will continue to provide fire dispatching services through CALFIRE for the terms of this agreement. The City reserves the right to negotiate with CALFIRE dispatching services, or partner with the County of Mendocino, to negotiate for dispatching services with CALFIRE or explore negotiations with another vendor that the County of Mendocino may choose to utilize for fire dispatching services. 9. CITY POWERS AND ENFORCEMENT OF CITY ORDINANCES It is agreed that in performing the services pursuant to this Agreement, District shall have all the powers of City and shall receive all cooperation possible from City to enable efficient enforcement of such rules, regulations, resolutions, and/or ordinances of City that are enforced by District pursuant to this Agreement. In the event District believes that a City ordinance is invalid, District will not be obligated to enforce such ordinance until reviewed and determined to be acceptable by the District's Counsel. City is responsible for the validity of its rules, regulations, resolutions, and ordinances, including any ordinances or codes incorporated by reference in City's ordinances or code, 10 and City shall defend, hold harmless, and indemnify District, its officers, agents, and em- ployees, with respect to any lawsuit or action challenging the validity of a City ordinance. District is responsible for the validity of its rules, regulations, resolutions, and ordinances, including any ordinances or codes incorporated by reference in District's ordinances or code, and District shall defend, hold harmless, and indemnify City, its officers, agents, and employees, with respect to any lawsuit or action challenging the validity of a District ordinance. 10. LETTERS OF UNDERSTANDING If requested by the Fire Chief or City Manager, Letters of Understanding may be signed by Fire Chief and City Manager with respect to questions relating to the provision of service under this Agreement. Letters of Understanding will set forth the question raised and the agreements reached. The intent and purpose of each such Letter of Understanding shall be to administratively implement, interpret, or clarify one or more provisions of this Agreement. No such Letter of Understanding shall have the effect of amending this Agreement unless an amendment to this Agreement is approved in writing by the City Council and the District Board of Directors. In the event of any inconsistency or ambiguity between the terms of such Letter of Understanding and the terms of this Agreement, the terms of this Agreement shall prevail. 11. PLANNING, COORDINATION, SERVICE AGREEMENT, AND BOUNDARY CHANGE The City and District agree to cooperate in good faith and participate in all planning as it relates to the provision of fire and emergency medical services which affect the City. The District will be notified of all City General and Specific plan amendments, and amendments to land-use regulations affecting the provision of fire and EMS in the City. Upon their request, the Fire Chief or his designee will be included in public facility planning in the same manner as City staff. 12. LEGAL The Fire Chief or his designee will consult with the City Manager or his/her designee who may authorize contact with the City Attorney when District actions are within the City boundaries and involve City ordinances, policies, or related issues. District will consult with District's attorney when considering action within the District. For actions involving both jurisdictions, both attorneys may collaborate as appropriate. Cost of counsel will be borne by the respective agency. 13. MUTUAL INDEMNIFICATION District shall defend, indemnify, protect, and hold City and its agents, officers, and employees harmless from and against any and all claims asserted or liability established for damages or injuries to any person or property, including injury to District's employees, agents, or officers or other claims for damages which arise from or are connected with or are caused or claimed to be caused by the acts or omissions of District, and its agents, officers, or employees, in performing this Agreement and the services herein; provided, 11 however, that District's duty to indemnify and hold harmless shall not include any claims or liability to the extent the claim or liability arises from the negligent or willfully wrongful acts or omissions of the City, its agents„ officers, or employees, including employees assigned to the District pursuant to this Agreement. The District shall indemnify and defend the City from and against any vicarious liability arising from the acts or omissions of City employees for carrying out the policies, ordinances, rules or directions of the District or the Fire Chief, where the claim is not based on the negligent or willfully wrongful act or omission of the City employee. CITY shall defend, indemnify, protect, and hold District and its agents, officers, and employees harmless from and against any and all claims asserted or liability established for damages or injuries to any person or property, including injury to City's agents, officers, or employees which arise from or are connected with or are caused or claimed to be caused by the acts or omissions of City, and its agents, officers, or employees, in performing this Agreement; provided, however, that City's duty to indemnify and hold harmless shall not include any claims or liability to the extent the claim or liability arises from the negligent or willfully wrongful acts or omissions of the District, its agents, officers, or employees. 14. INSURANCE Each Party shall be responsible for maintaining a program of insurance or self-insurance, or any combination thereof that shall cover each Party's indemnification obligations. Without in any way affecting the indemnity herein provided and in addition thereto, each Party shall secure and maintain throughout the Agreement the following types of insurance or self-insurance, including coverage through a pooled risk joint powers agency such as the Redwood Empire Municipal Insurance Fund with limits as shown. 1) Workers' Compensation: A program of Workers' Compensation Insurance or a state-approved self-insurance program in an amount and form to meet all applicable requirements of the Labor Code of the State of California, including Employer's Liability with $250,000 limits covering all persons providing services on behalf of each Party and all risks to such persons under this Agreement. 2) Comprehensive General and Automobile Liability Insurance or Self-Insurance: This coverage is to include contractual coverage and automobile liability coverage for owned, hired, and non-owned vehicles. The policy or self-insurance shall have combined single limits for bodily injury and property damage of not less than two million dollars ($2,000,000.00). Additional Named Insured: All policies, memoranda of coverage or self-insurance, except Workers' Compensation, shall contain additional endorsements naming each Party and its officers, employees, agents and volunteers as additional named insured with respect to liabilities arising out of each Party's performance hereunder. 3) Policies Primary and non-Contributory: All policies required above are to be the primary and non-contributory with any insurance or self-insurance carried or administered by each Party. 12 15. ADDITIONAL DOCUMENTS AND AGREEMENTS The parties agree to cooperate in the execution of any additional documents or agreements that may be required to carry out the terms of this Agreement. 16. SUCCESSORS This Agreement shall bind and inure to the benefit of all successors and assigns of the parties and any associates in interest, and their respective directors, officers, agents, servants, and employees, and the successors and assigns of each of them, separately and collectively. 17. CONSTRUCTION OF AGREEMENT This Agreement shall be construed and enforced pursuant to the laws of the State of California. Each Party consents to the jurisdiction and venue of the Ukiah Branch of the Mendocino County Superior Court and waives any right pursuant to Code of Civil Procedure §394 or otherwise to seek a change of venue or an out-of-county judge. 18. AGREEMENT CONTROLLING In the event of a conflict between the provisions of the text of this Agreement and the Exhibits, the provisions of the text shall prevail. 19. NOTICES Whenever notice or other communication is permitted or required by this agreement, it shall be deemed given when personally delivered or when received, if delivered by overnight courier or fax or email, if receipt is acknowledged in writing, or 48 hours after it is deposited in the United States mail with proper first class postage affixed thereto and addressed as follows: City of Ukiah: Ukiah Valley Fire Protection District: City Manager Fire Chief City of Ukiah Ukiah Valley Fire Protection District 300 Seminary Avenue 1500 South School Street Ukiah, CA 95482-5400 Ukiah, CA 95482 Fax: Fax: Email: Email: Changes may be made in addresses where notices are to be delivered by giving notice pursuant to this provision. 20. GENERAL PROVISIONS Unless otherwise specifically prescribed in this Agreement, the following provisions shall govern its interpretation and construction. Time is of the essence of this Agreement. 13 Neither the District nor the City shall be relieved of its obligation to comply promptly with any provisions of this Agreement by any failure of the other party to enforce prompt compliance with any of its provisions. Unless otherwise specified in this Agreement, any action authorized or required to be taken by the City shall be taken by the City Council or by the City Manager or his/her designee in conformance with City policies. Unless otherwise specified in this Agreement, any action required or authorized by this Agreement to be taken by the District shall be taken by the Fire Chief or the District Board of Directors in accordance with District policies. If during the term of this Agreement the taxing ability of the District and/or City is limited by a State-wide ballot measure, Legislative action, a Court decision, the expiration of the half-cent sales tax enacted by Ukiah Measure S in the City, or any other reason, and if, as a result of the tax limitation, the District is unable to provide the level of service required by this Agreement, or if the City is unable to pay District for the established levels of service, the parties, subject to their continuing right of termination pursuant to paragraph 7, may elect to renegotiate this Agreement in good faith. The District is informed and understands that approximately 25% of the City's budget for public safety, including police and fire, is funded by Measure S, which will expire by September 25, 2015, unless extended or replaced in a municipal election. This Agreement is subject to any applicable constitutional and City taxing or debt limitations and is contingent upon the City appropriating funds. If the City fails to appropriate the funds necessary for this Agreement, notice shall be given and both parties immediately negotiate a service transition. 21. ASSIGNMENT/DELEGATION Neither party hereto shall assign, sublet, or transfer any interest in this Agreement or any duty hereunder without written consent of the other, and no assignment shall be of any force or effect whatsoever unless and until the other party shall have so consented. 22. NONDISCRIMINATION District and City shall comply with all applicable federal, state, and local laws, rules, and regulations in regard to nondiscrimination in employment because of race, color, ancestry, national origin, religion, sex, marital status, age, medical condition (including an AIDS or HIV condition), handicap, or other prohibited basis. All nondiscrimination rules or regulations required by law to be included in this Agreement are deemed incorporated by this reference. 23. AMENDMENT This Agreement may only be amended in writing by an amendment authorized by the City Council and District Board of Directors. 14 ^ ' ' 24. WARRANTY OF LEGAL AUTHORITY Each party warrants and covenants that it has the present legal authority to enter into this Agreement and to perform the acts required of it hereunder. If any party is found to lack the authority to perform the acts required of it hereunder or is prevented from performing the acts by a court of competent jurisdiction, this Agreement shall be void. 25. NO THIRD PARTY BENEFICIARY No third party beneficiaries are intended by the Parties to have standing to enforce the terms of this Agreement which is solely for the benefit of each Party. Third parties have no standing to object to the amendment of this Agreement by the Parties. All such amendments must be in vxriUng, approved in accordance with the law governing a Party's approval of agreements and executed by an authorized office of each Party. 26. ENTIRE AGREEMENT This document is intended both as the final expression of the Agreement between the parties hereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement. This Agreement may be executed in counterparts, each of which shall constitute an original. IN WITNESS WHERiEOF, the parties have executed this Agreement on the dates indicated. UKIAH VALLEY FIRE PROTECTION DISTRICT Dated: By: •mnd "resident .� J ATTEST: ] / ' ~' Clerk the Board - ed to form by DISTRICT: Dated: Bx 'strict Counsel CITY OF r. Dated: " / / ---r �— 'v ------ - By J / iew-0 to form y CIT . . K Doted: �_� 7^^y 7- By:// / ' -'� ; Manager ' x'� �� ' ^ City 15 a "EXHIBIT A" Staffing Fire stations will be staffed with a minimum of 2 full-time personnel (at least one person at station 641 and 643 shall be a paramedic) and 1 stipend FF per shift in the following ranks and certifications: Fire Location Personnel Rank Apparatus Station No. 641 1500 S State St 1 Capt. Ukiah, Ca. 95482 1 FAE Engine Type 1 w/Medic 1 FF/S Wildland Engine type 3 No. 643 141 Lovers Lane 1 Capt, Ukiah, Ca. 95482 1 FAE Ladder Truck(Quint) w/ 1 FF/S Medic Wildland Engine type 3 No 642 300 Seminary Volunteers Type 1 Ukiah, Ca 95482 Water Tender Daily Executive Staff Access The Fire Chief will be available for daily executive staff access to the CITY. This will provide contact, on a as needed basis, of a senior chief officer to the CITY Manager and policymakers. The secretary/clerical personnel will also provide receptionist services and assist with coordination of fire inspection services in the CITY. The Fire Chief shall attend City Department Head meetings when deemed necessary and shall be a functional Department Head in terms of the City's Executive Team as requested by the City Manager. The Fire Chief shall also serve as the Assistant Director of Emergency Services [per City resolution], 16 EMS Level Staff and equip first out Engine or Truck at the north and south station as a priority, to the paramedic level One paramedic per unit minimum. Inspection and Investigations The District will establish fire inspection zones for each fire station and establish fire code prescribed frequencies for required inspections. Fire investigators will be available to fire scenes for fire cause determination 24 hours per day. Fire Prevention Planning and Inspection CITY desires to provide "one stop" planning and building services to minimize processing delays. DISTRICT will provide the City Fire Marshall for these services. The City agrees to provide work space for staff performing these duties. The District will work with the City Fire Marshall to establish a schedule of fees to cover the costs of providing services, issuing permits and enforcing regulations within the City. The City Fire Marshall under the direction of the Fire Chief will provide planning services for CITY projects and special events. The function of the District / City fire prevention shall be the implementation, administration and enforcement of the provisions of applicable codes. Grants DISTRICT will work proactively with CITY in seeking grant opportunities that are mutually beneficial. DISTRICT will apply on behalf of the CITY for grants, reimbursements, and other forms of funding. Other Services Along with services outlined previously herein, other emergency services to be provided include: hazardous materials, water rescue, technical rescue, wildland fire suppression, confined space rescue, urban search and rescue; and those other activities associated with the emergency services. The DISTRICT shall continue to maintain cooperative efforts with a regional approach with other providers of specialized services. Community Liaison/Community Involvement Fire prevention educational materials will be provided for use and dissemination within the CITY. The Division Chief, or designee will provide community liaison/community involvement duties for the CITY, consistent with the current level of service. Community involvement will include participation and involvement in key organizations as defined by the CITY. They may include but are not limited to: School, civic organizations. 17 aw Emergency Management The DISTRICT will make available to the CITY an officer at the captain level position or above to function as Emergency Management liaison, consistent with current level of service. DISTRICT will coordinate Emergency Management activities with the CITY 18 "EXHIBIT A" Staffi ng Fire stations will be staffed with a minimum of 2 full-time personnel (at least one person at station 641 and 643 shall be a paramedic) and 1 stipend FF per shift in the following ranks and certifications: Fire Location Personnel Rank Apparatus Station No. 641 1500 S State St ! Capt. Ukiah, Ca. 95482 1 FAE Engine Type 1 w/ Medic 1 FF/S Wildland Engine type 3 No. 643 141 Lovers Lane 1 Capt. Ukiah, Ca. 95482 1 FAE Ladder Truck(Quint) w/ 1 FF/S Medic Wildland Engine type 3 No 642 300 Seminary Volunteers Type 1 Ukiah, Ca 95482 Water Tender • Daily Executive Staff Access The Fire Chief will be available for daily executive staff access to the CITY. This will provide contact, on a as needed basis, of a senior chief officer to the CITY Manager and policymakers. The secretary/clerical personnel will also provide receptionist services and assist with coordination of fire inspection services in the CITY. The Fire Chief shall attend City Department Head meetings when deemed necessary and shall be a functional Department Head in terms of the City's Executive Team as requested by the City Manager. The Fire Chief shall also serve as the Assistant Director of Emergency Services [per City resolution]. EMS Level 1 Staff and equip first out Engine or Truck at each fire company the north and south station as a priority, to the paramedic level and advanced life-support level (ALS). One paramedic per unit minimum. Inspection and Investigations The District will establish fire inspection zones for each fire station and establish fire code prescribed frequencies for required inspections. Inspections in general business occupancies such as office complexes and retail outlets will be inspected every two years. Fire investigators will be available to fire scenes for fire cause determination 24 hours per day. Fire Prevention Planning and Inspection CITY desires to provide "one stop" planning and building services to minimize processing delays. DISTRICT will provide the City Fire Marshall for these services. The City agrees to provide work space for staff performing these duties. The District will work with the City Fire Marshall to establish a schedule of fees to cover the costs of providing services, issuing permits and enforcing regulations within the City. The City Fire Marshall under the direction of the Fire Chief Gib, will provide planning services for CITY projects and special events. The function of the District/City fire prevention shall be the implementation, administration and enforcement of the provisions of applicable codes. Grants DISTRICT will work proactively with CITY in seeking grant opportunities that are mutually beneficial. DISTRICT will apply on behalf of the CITY for grants, reimbursements, and other forms of funding. Other Services Along with services outlined previously herein, other emergency services to be provided include: hazardous materials, water rescue, technical rescue, wildland fire suppression, confined space rescue, urban search and rescue; and those other activities associated with the emergency services. The DISTRICT shall continue to maintain cooperative efforts with a regional approach with other providers of specialized services. Community Liaison/Community Involvement Fire prevention educational materials will be provided for use and dissemination within the CITY. The Division Chief, or designee will provide community liaison/community involvement duties for the CITY, consistent with the current level of service. Community involvement will include participation and involvement in key organizations as defined by the CITY. They may include but are not limited to: School, civic organizations. 2 ~ ° . , . ^ Emergency Management The DISTRICT will make available to the CITY an officer at the captain level position or above to function as Emergency Management |ia|oon, consistent with current level of service. DISTRICT will coordinate Emergency Management activities with the CITY 3 Jul 1712 01:51p Hopland Fire 7077441198 p.1 EXHIBIT'B 1 AGREEMENT 2 for 3 ADMINISTRATION OF FIRE SERVICES 4 between 5 THE HOPLAND FIRE DISTRICT 6 and 7 THE UKIAH VALLEY FIRE DISTRICT 8 9 This Agreement is made and entered into this twenty-first day of March,2012,by 10 and between the Hopland Fire District(hereafter HOP)and the Ukiah Valley Fire District 11 (hereafter UKV), both independent government entities created under the laws of the 12 State of California. 13 14 1. DEFINITIONS: 15 16 (a) As used in this Agreement,the term`administration of fire services"shall 17 mean all activities and functions exercised by the UKV in conducting its 18 business under authorization of statutes, regulations, ordinances, codes, 19 rules,policies and procedures. 20 21 2. PARTIES: 22 23 HOP and UKV are duly established and existing legal entities and fire 24 protection districts existing pursuant to Sections 13800, et seq. of the Health 25 and Safety Code of the State of California and both have the authority to enter 26 into contracts, including contracts with other public agencies, for purposes of 27 providing services,including but not limited to the field of administration. 28 29 3. TERM OF THE AGREEMENT: 30 31 This Agreement shall become effective on April 1, 2012, and shall remain in 32 force unless terminated pursuant to the provisions of this Agreement. 33 34 4. PURPOSE AND INTENT OF PARTIES: 35 36 This Agreement is consistent with the desires of both parties to explore a 37 coordinated system of providing for the administration of fire services within 38 the jurisdictions of HOP and UKV, which could enhance public safety, 39 convenience,economy and general welfare. 40 41 5. HOP OBLIGATIONS: 42 43 (a) HOP agrees to provide its Fire Chief, (hereafter CHIEF), and its clerical 44 support to provide administration of fire services for UKV. The CHIEF 45 shall be deemed to be the Fire Chief for the UKV for purposes required by 46 law. The CHIEF will equally devote his entire productive time, ability Page 1 of 4 Jul 171201:52p Hopland Fire 7077441198 p,2 1 and attention to the business of HOP and UKV during the term of this 2 Agreement. 3 4 (b) The CHIEF and clerical support shall be employees of HOP, shall retain 5 all rights and privileges of employment thereof, and shall be governed by 6 and operate under the rules, regulations, policies, procedures and 7 employment agreements of HOP. The CHIEF will report directly to 8 UKV's Board of Directors while performing administration of fire 9 services for UKV and will be governed by and operate under the rules, 10 regulations,policies and procedures of the UKV during that time. 11 12 (c) HOP shall be responsible for salaries and employee benefits provided to 13 its Fire Chief and clerical support. 14 15 (d) HOP shall provide Workers' Compensation Insurance coverage for its Fire 16 Chief and clerical support. 17 18 6. UKV OBLIGATIONS: 19 20 (a) UKV shall take all steps required to delegate full authority for 21 administration of fire services for the UKV to the CHIEF during the entire 22 term of this Agreement. 23 24 (b) UKV shall furnish all equipment, supplies, records, reports and facilities 25 necessary for the CHIEF to perform administration of fire services for 26 UKV. UKV shall reimburse HOP $4,975.00 per month plus mileage, at 27 the IRS mileage rate, and any incidental costs and expenses necessarily 28 incurred in the administration of fire services for UKV. UKV shall 29 reimburse HOP for clerical support to the CHIEF at an hourly rate of 30 $16.50,not to exceed 52 hours per month. 31 32 (c) UKV shall maintain during the term of this Agreement comprehensive 33 liability insurance coverage, at a level equal to or greater than its current 34 limits, which names HOP as an additional insured and indemnifies HOP 35 and its Fire Chief and clerical support against and from any and all claims 36 arising from errors and/or omissions which may occur in performing the 37 duties and obligations expressed in this Agreement. 38 39 7.. HOLD HARMLESS: 40 41 (a) UKV shall hold harmless, and shall indemnify HOP, its Fire Chief; 42 officers, employees and agents, from any and all costs, damages, claims, 43 fees (including attorney fees or other court related costs or expenses) or 44 other losses arising out of or in any way related to incidents occurring 45 prior to the effective date of this Agreement, or arising out of or in any 46 way related to acts or omissions of the UKV Board of Directors or any Page 2of 4 X. w Ju!1712 01 52p Hopland Fire 7077441198 p.3 1 other 1JKV employees during the term of this Ag,,-rnent. In the event of 2 eany such claims or lawsuits, UKV agrees to resist and defend said claims 3 or lawsuits by counsel reasonably satisfactory to HOP. 4 5 (b) UKV shall hold harmless, and shall indemnify HOP, its Fire Chief; 6 officers, employees and agents, from any and all costs, damages, claims, 7 fees (including attorney fees or other court related costs or expenses) or 8 other losses arising out of or in any way related to the acts or omissions of 9 the CHIEF in the performance of those duties and functions of the Fire 10 Chief of UKV as delegated by the UKV Board of Directors, or arising out ✓ 11 of or in any way related to those acts or omissions connected with the 12 administration of fire services for UKV. In the event of any such claims 13 or lawsuits, UKV agrees to resist and defend said claims or lawsuits by 14 counsel reasonably satisfactory to HOP. 15 16 (c) HOP shall hold harmless, and indemnify UKV, its officers, agents and 17 employees from any and all costs, damages, claims, fees (including 18 attorney fees or other related costs or expenses)or other losses arising out 19 of or in any way related to acts or omissions of the HOP Board of 20 Directors or any HOP employee in the performance of their jobs or duties 21 on behalf of HOP or as directed by the HOP Board of Directors, except 22 those jobs and duties performed on behalf of UKV in accordance with this 23 Agreement or as directed by the UKV Board of Directors. HOP agrees to 2 resist and defend said claims or lawsuits against UKV by counsel 25 reasonably satisfactory to UKV. 26 27 8. TERMINATION: 28 Either party may terminate this Agreement upon providing the party with 29 thirty(30)days written notice of its intent to terminate. 30 31 9, SAVINGS CLAUSE: 32 In the event any part of this Agreement is declared invalid or unenforceable 33 by a court of competent jurisdiction, the remainder of this Agreement shall be 34 and remain in full force and effect unless the deletion of the invalid or 35 unenforceable portion frustrates the purpose and intent of this Agreement. 36 37 38 39 40 41 42 43 44 45 46 Page 3of 4 Jul 17 12 01:53p Hopland Fire 7077441198 p.4 1 2 3 THE PARTIES HERETO have executed this Agreement on the date 4 specified. 5 6 BOARD OF DIRECTORS OF THE BOARD OF DIRECTORS OF THE 7 HOPLAND FIRE DISTRICT UKJAH VALLEY FIRE DISTRICT 8 9 10 12 Robert c •son President `3c J rry uz rfresident 13 14 15 16 Da Date 17 18 19 APPROVED S T FORM: 20 21 22 23 H/EIJ Ate,Attorney 26 27 30 31 32 Page 4of 4 _ _ _ 1 AGREEMENT 2 for 3 ADMINISTRATION OF SERVICES 4 between 5 THE HOPLAND and UKIAH VALLEY FIRE DISTRICT 6 and 7 UKIAH CITY FIRE DEPARTMENT 8 9 This Agreement is made and entered into this /.ter of , 2012, 10 by and between the Hopland Fire District (hereafter HOP), the Ukiah Valley ire District 11 (hereafter UKV) and the Ukiah of City in connection with operation of its Fire Department 12 (hereafter UFD), all three independent government entities created under the laws of the State of 13 California. 14 15 1. DEFINITIONS: 16 17 (a) As used in this Agreement, the term "administration of fire services" shall mean. 18 all activities and functions exercised by the UFD in conducting its business under 19 authorization of statutes, regulations, ordinances, codes, rules, policies and 20 procedures. 21 22 2. PARTIES: 23 24 HOP and UKV are duly established and existing legal entities and fire protection 25 districts existing pursuant to Sections 13800,et seq.of the Health and Safety Code of 26 the State of California. The City of Ukiah is a general law municipal corporation 27 which operates a fire department pursuant to Sections 38600, et seq. California 28 Government Code. Each agency has the authority to enter into contracts with other 29 public agencies, for purposes of providing services, includin but not limited to, the 30 field of administration. 31 32 3. TERM OF THE AGREEMENT: 33 34 This agreement shall become effective on /S_ 12, and shall remain in 35 force unless terminated pursuant to the provisions of this eement. 36 37 4. PURPOSE AND INTENT OF PARTIES: 38 39 This Agreement is consistent with the desires of all parties to explore a coordinated 40 system of providing for the administration of fire services within the jurisdictions of 41 HOP,UFD and UKV,which could enhance public safety,convenience, economy and 42 general welfare. 43 44 45 46 Wage 1 5. HOP OBLIGATIONS: 2 3 (a) HOP agrees to provide its Fire Chief, (hereafter CHIEF), to provide 4 administration of fire services for HOP, UFD and UKV. The CHIEF shall be 5 deemed to be the Fire Chief for the UFD,UKV and HOP for purposes required by 6 law. The CHIEF will equally devote his entire productive time, ability and 7 attention to the business of HOP, UKV and UFD during the term of this 8 Agreement. 9 10 (b) The CHIEF shall be an employee of HOP,shall be governed by and operate under 11 the rules, regulations, policies, procedures and employment agreements of HOP. 12 The CHIEF will report directly to the Ukiah City Manager while performing Fire 13 CHIEF services for UFD and will be governed by and operate under the rules, 14 regulations, policies and procedures of the UFD during that time. (The Ukiah 15 Director of Public Safety shall continue to report to the Ukiah City Manager, and 16 work,with the CHIEF, on issues relating to fire and ambulance administration, 17 including budgetary decisions, dispatching services, and future planning for 18 contracting of services or a future JPA agreement.) 19 20 (c) HOP shall be responsible for salaries and employee benefits provided to its Fire 21 Chief and with responding to claims as provided in Title 1, Division 3.6 of the 22 California Government Code, including, but not limited to, Part 7, commencing 23 with Section 995. 24 25 (d) HOP shall provide Workers' Compensation Insurance coverage for its Fire Chief. 26 27 6. UFD OBLIGATIONS: 28 29 UFD shall take all steps required to delegate full authority for administration of fire 30 service for the UFD to the CHIEF during the entire term of this Agreement. The Ukiah 31 Director of Public Safety shall report to the Ukiah City Manager, and work with the 32 CHIEF, on issues relating to fire and ambulance administration, including budgetary 33 decisions,dispatching services,and future planning for contracting of services or a future 34 JPA agreement. 35 36 (a) UFD shall furnish all equipment, supplies, records, reports, and facilities necessary 37 for the CHIEF to perform administration of fire services for UFD. UFD shall 38 reimburse HOP $3500.00 per month as its total share of the costs for the services of 39 the CHIEF. 40 41 (b) UFD shall maintain during the term of this Agreement the equivalent of 42 comprehensive liability insurance coverage through its membership in the Redwood 43 Municipal Insurance Fund ("REMIF") at a level equal to or greater than its current 44 scope of coverage and policy limits, which names HOP and UKV as additional 45 insureds. 46 21 Page p , 1 2 7. HOLD HARMLESS: 3 4 (a) UFD shall hold harmless, and shall indemnify HOP and UKV, its Fire Chief, 5 officers, employees and agents, from any and all costs, damages claims, fees 6 (including attorney fees or other court related costs or expenses) or other losses 7 arising out of or in any way related to incidents involving only the UFD, which 8 occurred prior to the effective date of this Agreement. In the event of any such 9 claims or lawsuits. UFD agrees to resist and defend said claims or lawsuits by 10 counsel reasonably satisfactory to HOP and UKV. 11 12 (b) UFD shall hold harmless, and shall indemnify HOP and UKV, its Fire Chief, 13 officers, employees and agents, from any and all costs, damages claims, fees 14 (including attorney fees or other court related costs or expenses) or other losses 15 arising out of or in any way related to acts or omissions of the CHIEF in the 16 performance of those duties_and.functions of the Fire Chief of UFDas delegated 17 by the Ukiah City Manager,or arising out of or in any way related to those acts or 18 omissions connected with the administration of fire services for UFD; except any 19 acts or omissions of the CHIEF performed at the direction of the Hopland Board 20 of Directors. In the event of any such claims or lawsuits.UFD agrees to resist and 21 defend said claims or lawsuits by counsel reasonably satisfactory to HOP and 22 UKV. 23 24 (c) HOP and UKV shall hold harmless, and shall indemnify UFD its officers, agents 25 and employees from any and all costs, damages claims, fees (including attorney 26 fees or other related costs or expenses)or other losses arising out of or in any way 27 related to incidents involving only HOP and/or UKV occurring prior to the 28 effective date of this Agreement, or arising out of or in any way related to acts or 29 omissions of the HOP or UKV Board of Directors or any HOP or UKV employee 30 in the performance of their job or duties on behalf of HOP or UKV or as directed 31 by the HOP or UKV Board of Directors, except those jobs or duties performed on 32 behalf of UFD in accordance with this Agreement or as directed by the Ukiah 33 City Manager. HOP or UKV agrees to resist and defend said claims or lawsuits 34 against UFD by counsel reasonably satisfactory to UFD. 35 36 (d) Each party(HOP, UKV and UFD) shall provide the other party with satisfactory 37 evidence that the other party has been named as an additional insured or covered 38 party under indemnifying party's public liability insurance, if the indemnifying 39 party is insured by an insurance company, or memorandum of coverage, if the 40 indemnifying party is insured by a joint powers agency. 41 42 8. TERMINATION: 43 Either party may terminate this Agreement upon providing the party with thirty (30) 44 days written notice of its intent to terminate; provided,however,that the obligations 45 under paragraphs 6(c) and 7 shall remain in effect after said termination with respect 46 to claims arising from acts or omissions occurring during the term of this Agreement. 31 Page 1 2 9. SAVINGS CLAUSE: 3 In the event any part of this Agreement is declared invalid or unenforceable by a 4 court of competent jurisdiction, the remainder of this Agreement shall be and remain 5 in full force and effect unless the deletion of the invalid or unenforceable portion 6 frustrates the purpose and intent of this Agreement. 7 8 THE PARTIES HERETO have executed this Agreement on the date specified. 9 10 BOARD OF DIRECTORS BOARD OF DIRECTORS UKIAH CITY MANAGER 11 OF THE HOPLAND FIRE OF THE UKIAH VALLEY UKIAH FIRE DEPARTMENT 12 DISTRICT DISTRICT 13 14 /// 16 'oiled yson, '.resident +=42izisrL4...a. Buz President ane Ch bers,City Manager 17 �/ 18 O /, I ,.___ O - �S " f?/ 19 Dat- Date Date 4IPage EXHIBIT C Uriah Valle Fire District V � / 1500 South State Street jo � ��� Jl Ukiah,California 95482-6709 JOHN BARTLETT %i ��/ PHONE (707)462-7921 %%% %r iai F y ��i/i, ZJ � FAX (707)462-2938 FIS Chief Y In EMAIL uvfd@mcn.org C, �STRIG i» In cooperation with the City of Ukiah Fire Department the Ukiah Valley Fire District is implementing a Volunteer Stipend Program THE FIRE FIGHTER/ENGINEER STIPEND PROGARAM is oven to Volunteers of the Ukiah Valley Fire District,the City of Ukiah Fire Department,and the Hovland Fire District. Final Filing Date: OPEN THE POSITION Stipend Fire Fighters are intended to provide extra staffing for the Ukiah Valley Fire District and Ukiah City Fire response area. Funding is available for one shift at Station 642 and one shift at Station 641, 7 days a week. Qualified volunteers may work either the day,night or both. The stipend pay for the full shift is the combination of the day shift and the night shift pay. The Fire Fighter shall report to the Company Officer that they are assigned to. This is a non- supervisory position. Under direction from the Company Officer, a fire fighter protects life and property from fire and destruction by natural and man made cause; conducts rescue and salvage operations and performs related work as required. Primary duties will be to respond to fire alarms, aid in the suppression of fires, operate apparatus, administer emergency medical care, and operate resuscitation and other specialized rescue equipment. JOB REQUIRMENTS AND QUALIFICATIONS ABILITY TO: • Learn technical fire fighting principles and techniques. • Drive and operate District or City apparatus with care and safety in accordance with traffic laws, ordinances and district regulations. • Maintain proficiency and competence in advanced First Aid techniques. • Write and maintain records and reports, • Understand and carry out oral and written directions and orders. • Establish and maintain cooperative working relationship with those contacted in the course of duty and work. Minimum Qualifications: • P• •n .n main -n.n .f. v.lid C.lifornia Class Cor better driver's liggns . • High School graduate or its tested equivalent. • Current CPR/First Aid Card • Minimum age at time of appointment 18 years old. • Citizen of the United States • Must pass a medical, drug and physical examination as outlined under the guidelines on the Ukiah Valley Fire District policy. ^F a EXHIBIT C STIPEND PAY INFORMATION RANK DAY SHIFT NIGHT SHIFT 24 HOUR SHIFT Firefighter $100.00 $50.00 $150.00 Engineer $115.00 $60.00 $175.00 SPECIAL NOTES ■ Timesheets will be issued for the stipend shifts worked for the previous two weeks ending on the 15th and the last day of the month. Shifts will be kept on the District daily activity sheet(Gold Sheet) by the Duty Officer. • Checks will be issued on the 15th and on the last day of the month. • A calendar will be posted each month on the 10th of the prior month. The calendar will remain till the 17th of each month. A calendar will be posted on the 25th of each month to each department for that month's schedule. • If you sign up for a shift and you need to cancel, it is your responsibility to fill that soot. EXHIBIT D UKIAH UKIAHVALLEY FIRE DEPARTMENT FIRE DISTRICT John Bartlett John Bartlett Fire Chief Fire Chief 300 Seminary Avenue 1500 South State Street Ukiah,CA 95482 Ukiah, CA. 95482 Bus: (707)463-6261 Bus. (707)462-7921 jbartleta)c itypfuklah.01p ch i ef6400 att.net UVF / Uii D EQUIPMENT MILEAGE 4/1/2014 BEGINNING ENDING STATION VEHICLE MILEAGE MILEAGE 641 6400 61354 641 6403 80247 641 6504 41166 641 6505 641 6456 147866 641 6440 3'247 641 6460 46194 641 6481 8886 641 6468 6967' 641 6580 55945 642 6547 257.6 642 6490 19514 642 6483 94220 642 6485 87040 642 6520 07727 642 6560 53216 643 6584 68676 643 6552 18421 643 6472 29285 643 6545 75732 643 6431 27213 Update: Moore/Decker By: 2/11/2014 6520 Inventory CAB 2 Yellow Traffic Vests UFD 1 Kenwood Mobile Radio UFD 1 Motorola Medical Radio UFD 1 Passport Holder UFD 1 Knox Box w/2#2 keys UFD 1 Outside Ukiah Run Book UFD 1 City map(laminated) UFD 1 Ukiah map UFD 1 ERG for WMD UFD 1 Fire line handbook UFD 1 Owners manual UFD 1 Inspectors guide(Preplan) UFD 1 City map/hydrand/knox location book UFD 1 Coastal Valleys Protocols book UFD Drivers front comp. 1 Box light UFD 1 Haligan UFD 1 Canteen UFD 1 Hydrant wrench UFD Misc Road flares UFD Drivers rear comp 1 Stair chair UFD 1 Box light UFD 1 Tire Iron UFD Passenger rear compartment 1 Tall Oxygen Cylinder&Wrench UFD 1 Broom UFD Interior 1 Gurney UFD 1 Green Airway Bag UFD 1 Lifepack Monitor UFD 1 Red Medical Bag UFD 1 Pediatric Bag UFD 1 Portable Suction UFD 1 C-Spine Bag UFD 1 Trauma Bag UFD 3 3 Latex free glove box 1m lig 1x1 UFD 6 6 Laytex glovs 2m 212x1 UFD 1 IV Tray UFD 1 Baby wipe warmer UFD 1 Shelf Box UFD 1 Suction UFD 1 Narc lock box UFD BP Cuf UFD 2 Sharps containers UFD 1 Stethescope UFD 1 IV Set-up tub UFD Interior Airway Compartment 1 1 Set OPA Tag#P662853 UFD 1 Pedi Airway Roll Tag#P662853 UFD 1 Adult Airway Roll Tag#P662853 UFD 2 Pedi NRB Tag#P662853 UFD 2 Pedi Cannulas Tag#P662853 UFD 1 Set NPA Tag#P662853 UFD 2 Yankauer Tip and Tubing Tag#P662853 UFD 1 Laryngoscope Kit Tag#P662853 UFD 1 Tube Check Tag#P662853 UFD 1 BAM Tag#P662853 UFD 1 Stylet Pedi Tag#P662853 UFD Interior Airway Compartment 2 4 NRB Tag#C117414 UFD 4 Cannulas Tag#C117414 UFD 2 Nebulizers Tag#C117414 UFD 1 BVM&Mask Tag#C117414 UFD 2 Aerosol Masks Tag#C117414 UFD Interior Trauma Compartment 1 PKG 4x4 Tag#N559749 UFD 5 Cold Packs Tag#N559749 UFD 2 Triangular Bandages Tag#N559749 UFD 2 Blood Stoppers Tag#N559749 UFD 5 Sterile 4x4 Tag#N559749 UFD 2 Eye Pads Tag#N559749 UFD 6 Rolls Cling Wrap Tag#N559749 UFD 5 Hot Packs Tag#N559749 UFD 5 Trauma Dressings Tag#N559749 UFD 1 Burn SFieet Tag#N559749 UFD Interior Misc Compartment 3 BSI Kits Tag#N559749 UFD 2 Chux Tag#N559749 UFD 5 1000 Bags NS Tag#N559749 UFD 5 Extensions Tag#N559749 UFD 1 Blood Tubing Tag#N559749 UFD 1 Urinal Tag#N559749 UFD 3 Emisis Basins Tag#N559749 UFD 5 Macro Drips Tag#N559749 UFD 2 Micro Drips Tag#N559749 UFD 2 Teddy Bears Tag#N559749 UFD 1 OB Kit Tag#N559749 UFD 1 Set Restraints Tag#N559749 UFD 2 Head Beds Tag#N559749 UFD 12 Syringes Tag#N559749 UFD 25 IV Cateters Misc Medications(Drugs As Labeled) Misc 4x4s 5 Tegaderms 3/31/2014 Update: 3/21/2014 Medical Update: 3/21/2014 By: Stone By: Stone 6547 Inventory CAB 1 Kenwood Mobile Radio UFD 1 Code 3 Model 3892L4 Siren Box UFD 1 Code 3 Arrowstik UFD 1 Realistic Scanner UFD 1 Redwood Oil Credit Card#755072 UFD 1 Liftmaster Garage Door Opener UFD 2 Box XL Medical Gloves UFD 1 BK Portable Radio Serial#0427023 UFD 1 Tow Chain UFD 1 Nite Tracker Spot Light UFD 1 Combo box for Knox Key w/Key 3&3 UFD Left Front Compartment 1 Sledge Hammer UFD 1 Streamlight Box Light wlCharger UFD 1 Halligan Tool UFD Left Middle Compartment 1 Trauma Bag UFD 1 Airway Bag UFD 0 Box Medium Medical Gloves UFD 0 Box Large Medical Gloves UFD 0 Box X Large Medical Gloves UFD 0 Tool Box UFD 2 Rolls Fire Line Tape UFD 1 Battery Charger Cables UFD Left Rear Compartment 1 Bucket of Absorbent UFD Right Lower Rear Compartment 1 Chock Block UFD Right Upper Middle Compartment 3 Round Point Shovels UFD 1 Pick Head Axe w/Leather Scabbard UFD 1 Short Pike Pole w/D Handle UFD 1 Push Broom UFD 1 Hydrant Wrench UFD 3 Pulaski UFD 1 Flat Head Shovel UFD Right Front Compartment 1 SCBA UFD 1 Water Can UFD 1 10 lb ABC Extinguisher UFD Exterior 1 Halligan UFD 2 Traffic Cones UFD 2 Pick Head Axes UFD 1 EZ Lift Jack UFD 1 Wire Stokes Basket UFD 3/31/2014 TRUCK 6552 EQUIPMENT INVENTORY(White) Apparatus Update: StonelDresbach Medical Update„ StonelDresbach 6552 By 31312014 By 31312014 A-Foam Tank–Phos-Check WD 661—Don't Mix@I B-Foam Tank–Angus Tridol ATF 3-6 Don't Mix Cab 1 Green Binder UFD •Dally/Weekly Log UFD •Registration/Insurance UFD •Yellow Sheets UFD •Drug Log UFD 1 Redwood Coast fuel card T-6552#09004-76620 UFO 1 lock box w/Knox Box key 1/2 and PGE key#1000ABICO2 UFD 2 Pre-plan books(1 North 81 South) UFD 1 CFTES Book UPD 1 UVFD Run Book UFD 1 Passport Holder UFD 1 4 Gas Meter UFD 1 Garage Door Opener UFD 1 Waypoint Flashlight UFD 4 Headsets UFD 1 MSA TIC UVFD 1 Incident Action Plan Book UFD 1 Steno Notebook UFD 2 Emergency Flares UFD 0 BK Radio Battery missing 2/15/2014 UPD 1 Lifepak Battery UFD 1 MSA Battery UFD 1 RIT Bag UFD 1 Package of Buss Fuses UFD 4 Reflective Vests UFD 1 MSA Buddy Breather UFD 1 Slim JrmKit UVFD 4 Box Lights UFD 1 Drug Safe UFD 1 Set of Irons(Marriage) UFD Shelves behind Driver Seat: Top Shelf: 1 Red Water Rescue Bag UVFD 1 Blue CSpine Bag UFO 1 EZ IIO UFD 1 Kendrick Traction Device UFO Middle Shelf: li 1 Blue Trauma Bag UFD 1 Blue Pedi Bag UFD Bottom Shelf: p 1 or Bag UFD 1 Box N-95 Masks UFD 1 Canister of Cavicide Wipes UFD 1 Bottle Sleds Spray UFD Mise Box of Medical Gloves UFO Shelves behind Captain's Seat: Top Shelf: Misc Boxes of Medical Gloves UFD 1 Burn Kit UFD Middle Shelf: 1 Green Airway Bag UFD 1 BP Cuff UFD 1 Stethoscope UFD 1 02 Cylinder and Regulator UFD 2 Non Rebreathor Mask UFD 2 Nasal Cannuta UFD 1 Trauma Shear UFD 1 N-95 Mask UFD 6 Nasal Pharyngeal Airways(Set)(NPA)I mussing 1/7/14 UFO 5 Orophryngeal Aiiways(OPA) UFD TRUCK 6552 EQUIPMENT INVENTORY(White) Bottom Shelf: 1 Red Drug Bag UPD 1 White Ice Chest UFD 1 Roll of Dunt nape UFD 1 Physio Control Lifepak 12 Monitor w/ UFD 1 Automated OP Cuff-Adult UFD 1 SPO2 Monitor UFD 1 4 Load UFD 1 AEDSetupAdult UFD 1 AEDPad Peril UFD 1 Electrode Pack UFD 1 12 Lead Setup UFD 1 BG Klt UFD 10 Electrode Prep Pads UFD 2 Razors UFD 1 Bottle-Aspirin UFD 2 Bottle-Nitro UPD 1 Printer Paper UFD 1 NIBPCuff-Large Adult UPD 1 Cable Connector UFD 1 Smart Capnoline plus Adult 1 missing 117/2014 UFD 1 Filter Lino Set UFD Driver's Side Front Compartment(Brass Box) UFD 3 18V DoWaltRechergable Batteries UFD 3 18V Dowell Rechargeable Battery Chargers UFD 0 Rolls of flagging missing 313/2014 UFD Miss Flares UFD 1 Electioal Testing Tool Kit UFD 1 Tool Bag(Black) 0 Drip Torch UVFD 1 MSA Battery Charger UVFD 1 MSA Battery UVFD 1 Mounted hydrant wrench&2 spanners UFO 1 Water main shut-off(T) UPD 1 15'3"Hose UFD 1 20'5"LDH UFD 2 Apartment Bundles UFD 2 Hose straps UFD 1 1.5"Dbl Male UFD 2 1.5"Dbl Females UPD 1 1.5"Female IP to Male 1.5"NH UFD 1 1.5"Female NH to Male 1.5"IP UFD 2 1.5"Male to 2.5"Female UFD 2 1.5"Female to 2.5"Male UFD 1 2.5"Obi Male UPD 2 2.5"Obi Female UFD 1 2.5"Female to 4.5"Male UFD 0 2.5"Female to 4.5"Male Elbow wl 4 5"Cap miss'ng 2/15/2014 UFD 2 4.5"Obi Male UVFD(1)6460 2 4.5"ObI Female UVFD(1)-8400 1 4.5"Female to 5'Storz UPD 1 4.5"Mele to 5"Female Adapter UVF0.641 1 1.5"x 1.5"x 1 5"Gated Wye UFD 1 25.0 1.5"x 1.5"Gated Wye UFD 1 2.5"x2.5"x25"Gated Wye UFD 1 2.5"x 2.5"x 2 5"Siamese UFD 1 TFT Thunderfog 200 GPM Nozzle UFD 1 2.5"Ball w/25"to 1.25"Smooth Bore w11 5"to 1 375'Tlp UFD 5 Modified Spanner Wrenches UFD 1 Rubber Mallet UFD 0 2.5"Ralnbird Brass Attic Nozzle missing 2/1512014 UFD 1 1.5"Brass Foam Eductor UFD 1 Sterlite Box wl2 David Clark C-3023 Headset Adapters 1 100'x 1 3/4"wltdlend hose w/fog nozzle UVFD 2 Hosopacks UVFD 2 100'Midland bundles UVPD 2 mop-up lines w/nozzles UVFD 1 hose clamp UVFD ..IDI TRUCK 6552 EQUIPMENT INVENTORY(White) 0 1"Mop up hose missing 2/15/2014 UFD 1 1 12"line w/wlldland nozzle UVFD 1 Raytek Ranger ST no contact thermometer UVFD-6485 1 50 Gal.Tank Trap UVFD-6481 1 K-tool UPD 1 Roll Duct tape UPD 1 2.5"Female to 3/4"Male UFD 1 Wlldland T UVFD 1 1.5"Ball w/Red S&H Combi Nozzle UVPD 1 15-20'3"Hose w/2.5"Siamese UVFD 1 Tan Backpack Mop Up Kit UVFD 5 3/4 Lines UVFD 5 1"to 3/4"Reducers UVFD 5 3/4"Nozzles UVFD Tool Bag 1 Tool bag UFD 1 31b Hammer UFD 1 Wonder bar UFO 1 Claw Hammer UFD 1 Hacksaw UFO 1 Pipe wrench UFD 2 Channel Lock(1 small/Barge) UFD 4 Crescent wrench(15",10",8",6") UFD 1 Shaelrack saw UFD 1 Celle Cutters UFD 2 Vise Grips UFD 1 Needle nose pliers UFD 1 Snub nose pliers UFD 1 Dikes UFD 6 Blue Phillips screwdrivers UFD 6 Red Straight screwdnvers UFD 1 Clear driver UFD 1 Assorted bits UFD 1 Straight Philips 9 Tool UFD 1 Tape measure UFD 1 Stud finder UFD 1 Pouch UFD 1 No contact electrical test UFD 1 Outlet tester UFO 1 84 Drive saw chain UFD Driver's Side Bottle Tubes 2 SCBA air bottle(4) UFD Drivers Middle Front Compartment 1 Plug&Dike UVFD-6481 Misc Absorbent pads UFD Misc Hazmat Booms URD 1 MCI Bag UVFD-643 Floor 2 Pick Head Axes UPD 1 24'Bolt Cutters UFO 1 Combo Tool UFO 2 Ten Pound Sludges UPD 1 Pulaski UVFD 1 24"Pipe Wrench UFO 1 Sat of irons(Marriage) UPD 1 Orange Canteen UVFD Driver's Middle Rear Compartment 2 Ful Body Harnesses UFD 1 Orange Z-Rig Rope Bag w/300'Rope UFD 1 Blue Z-Rig Rope Bag UFD 1 Victim Harness In Small Blue Bag UFD 1 Rescue Harness UFD 1 Orange Bag w/200'of Rope&Hardware UFD prlver's Rear Compartment 1 Tempest Fan UVFD 2 Long Rescue 42 Tele Struts UFD 2 Shot Rescue 42 Tele Struts UPD 1 Bag of Rescue 42 Hardware UFO 2 Metal Rescue 42 Hand Cranks for Rescue 42 Tele Struts UFD ti TRUCK 6552 EQUIPMENT INVENTORY(White) Rear Left Compartment 1 24'Ladder UFD 2 16'Roof Ladders UFD Roar Middle Compartment 4 Ladder harness UFD 1 Ladder tip pulley UFO 1 Rod Bag w1200 Rescue Rope&4:1 Rescue Hardware UFD Rear Right Compartment 2 12 Attic Ladders UFD 1 36 Ladder UFD 2 Rubbish Hooks UFD 1 Plaster Hook UFD 2 Pike Poles UFD Captain's Side Front Compartment Top Shelf: 1 Pair of Chaps In Black Web Bag UFD 1 Stihl Chainsaw MS362 w120"Bar UFD 1 Stihi Chalnsaw MS441 w/20"Bar UFD 1 24'Bar UFD 1 Dornar Fuel Can IA/FD 1 Saw Tod Bag UFD Middle Shelf: 1 Stihl K12 TS800 w/Bicycle Seat UPD 1 Stihi K12 T8400 UFD 2 Step Chalks UFD 1 MtwaukeeReciprocating Saw UFD 1 Husky Tool Set(socket set) UFD Bottom Shelf: 2 Honda 2000 Generators UFD 2 Totes of Misc Cribbing UFD 1 Box DeWalt 18V Tools UFD Mounted on Door: 3 Spare K12 Blades UFD Captain's Side Front Middle Compartment 1 Red Hall Runner UFD 1 Red Salvage Cover UFD 2 Canvas Salvage Covers UFD 1 Canvas Carry-all UPD 1 Seated Mega Mover UFD 1 Yellow Blanket UFD 2 Rolls of Plastic UFD 1 Tool Bag wlRazor,Staple Gun&Staples UFD 1 Mega Mover UFD Right Rear Bottle Tubes 2 SCBA bottles UFD Right Front Bottle Tubes 1 5 lb ABC Extinguisher UFD 1 Spare oxygen cylinder UFD DunnagelHose Bed; UFD misc. 3"hose with playpipe UFD 1 Yellow backboard UFD 2 Scoop shovel UFD 0 Bucket of absorbent missing 313/2014 URD Captain's Side Middle Rear Compartment 2 Metal Flood Lights UFD 1 Orange Halogen Light(2 Heads) UFD 2 Yellow Extension Cords UFD 1 Black Extension Cord UFD 1 Blue Extension Cord UFD 1 Orange Stand for Halogen Lights UFD 1 Yellow Power Strip UFD 1 Short Power Cord Adapter UFD • TRUCK 6552 EQUIPMENT INVENTORY(White) Captain's Side Rear Compartment Top Shelf: 2 Hay Hooks UVFD 1 Sked UFD 1 Shod Adapter Hose for Hurst Tools UFD Middle Shelf: UFD 1 Short Hurst Ram UFD 2 Omen Hurst Hoses UFD Mise Air Bags UFD 1 Orange Tool Box w/Air Bag Controller UFD 1 Blue Tarp UFD Bottom Shelf: UFD 1 Hurst Power Unit UFD 2 Orange Hurst Hoses UFD 1 Blue Hurst Hose UFD 1 Hurst Cutter UFD 1 Hurst Spreader UVFD 1 Can of Hurst Chains UVFD Mounted to Door: 1 Stop/Slow Sign UFO Crosslays 1 150 1/5"Preconnect w/200 GPM TFT automatic nozzle Red UFO 1 200'1.75"Preconnect w/200 GPM TFT automatic nozzle Blue UFD 1 200 2.5"t Preconnect w/straight stream nozzle UFD Exterior 2 Chock block WI holder UFD 1 Water Can Extinguisher UFD Front Bumper 2 50'1.75hose UFD 1 200 GPM automat*nozzle SM F-20 UFD Hose Bed 12 50'X 2.5"blitz line wistraight stream nozzle 16 50 LDH UFO 1 Hydrant bag UFD 2 Hydrant wrench UFD 1 2 1/2"x 2 1/2"gate valve UFD 3 Spanner wrenches UFD 1 4 in.x 2/1/2'reducer UFO 1 McCloud UVFO 1 Shod hand shovel UFD 1 Push broom UVFD 642 pick Box 1 MSA Mask Medlum UFD 1 MSA Buddy Hose for Ladder Tip UFD 1 100'Tag Line UFD 1 15"Female to 2.5"Male for Elevated Waterway UFD TRUCK 6552 EQUIPMENT INVENTORY(White) 6552 Medical Supplies(Cab): )Main Components: Monitor UPD Airway Bag UFD C-Spine Bag UPD EZ IO Bag UFD Path Bag UFD Trauma Bag UFD Rod Bag UFD UFD Monitor: 1 Adult Automated BP Cuff UFD 1 1 lead with electrodes UFD 1 SPO2 Monitor UFO 1 AED Setup Adult UFD 1 Spare AED Adult pads UFD 1 Spare Pedl AED pads UFD 1 12 lead out up UFD 1 BG Kit UFD 1 BC Monitor UFD 1 Bottle BG test strips(min,5 strips) UFD 5 Fingerstick needles UFD Misc 4 x 4 UFD Misc alcohol prep pads UFD Misc band aids UFD Misc Electrode pads UPD Misc Razors(min.2) UFD 2 Bottles Nitro UFD 1 Bottle ASA UFD 2 Packs of Electodes UFD 1 Printer paper UPD 1 Adult large BP cuff UPD 1 Cable connector UFD 2 smart capnohna plus Adult UFD 1 nor line S UFD Green Airway Baa: UPD 1 Oxygen cylinder with regulator UFD 1 Adult BVM UFD 2 Adult nasal cannulas UFD 2 Adult non re-breather masks UFD 5 OPA's UFD 12 NPA(1-22,1-24,2-26,2-30,3-28,3-32,2-34) UFD 1 Trauma shears UFD Misc lubricating Jelly UFD 3 Throw away emises bags UFD 1 Adult BP cuff UFD 1 Stehescope UFO 1 Laryngoscope bag UFD 2 Spare batteries UFD 1 Power base UFD 2 Mier Blades(2,4) UFD 1 Mac Blades(2,4) UPD 1 Stylet UFD 1 Clamp UPD CS 1 12 mL syringe UFD 2 10 ml syringe UFD 1 Cap nollte tubing UPD 3 King airways(Red,Yellow,Purple) UFD 8 EtTubes(d9,0,0.5,8.0,7.5,7.0,6.5,6.0,5.5,50) UFD 1 12 mm syringe UFD 1 Ring cutter UFD 3 Capnolite tubing UFD 1 Tube check UPD 1 Thomas tube holder UFD 1 Bottle nasal spray UFD 2 PedVAdult suction catheters UFD 1 Penlight UFD 2 Albutoral treatment set-up UFD 2 Pedl NRM UFD 2 Adult NRM UFD 1 Crycothotomy kit UFD 1 CPAP kit UFD 1 Thoracentesis kit UFD 1 Luer lock UFD TRUCK 6552 EQUIPMENT INVENTORY(White) Red Medical Baa; UFD 1 Multi-trauma dressing UFD Mise 4 x 4 UFD Misc Kurlex roll URD Misc Red biohazard bag UFD 1 Sharps container UFD 1 Dopamine set up(exp 6/14)w/60 drop extension UFD 1 Yellow Drug Bag: UFD 5 Epl 1:10,000 preload w/InJection canister UFD 3 Atropine Sulfate preload w/lnjeciion canister UFD 5 Amiodrone vials UFD 3 Adenosine vials UFD 2 Epi 1:1,000 vials UFD 2 Naloxone Hydrochloride preload w/Injection canister UFD 2 Into Glucose tube UFO 1 ASA battle UFO 2 Calcium chloride preload UFD 1 Diphenhydramine vials(Benadryl) UFD 1 Dextrose 50%preload UFD Misc Syringes UFD Misc Needles URD Misc Saline flushes UFD 1 Sodium Bicarbonate UFD 2 Albuterol sulfate UFD 1 Patroplum Bromide UFO 4 Ondansetron tabs UFD 2 Ondansetron vials UFD I Glucogen vial UFD 1 Nitro UFD IV Set Up Kits; UFD 2 14g IV catheters UFD 2 16g IV catheters UFO 2 18g IV catheters UFD 2 20g IV catheters UFD 2 22g IV catheters UFD 2 29g IV catheters UPD 1 Tegaderm UFD 1 Tournaquet UFO 1 Rog tape UFD Misc Alcohol prep pads UFD 1 IV 1000mL set up w/10 drop extension UFD IV Snare Set Un Bea; UFD 2 14g IV catheters UFD 2 16g IV catheters UFD 2 leg IV catheters UFD 2 20g IV catheters UFD 2 22g IV catheters UFO Mise Needles UFD Misc Syringes UFD Misc Tourniquets UFD Misc Tegaderms UFO Misc Alcohol prep pads UFO 1Srnall IV drip bag w/extenslods UFO Misc Saline flushes UFD C-spine Baa: UFO 1 Roller headbed UPD 1 Foam headbed UFD 1 Reusable spider straps UFD 2 Pell c-collars UFD 2 Adultc,coilars UFD El IO Baa: UFD 1 Instruction card UFO 1 EZ-I0 gun UPD 2 25mm needles(Blue) UFD 2 ISmm needles(Pink) UFD 1 45mm needles(Yellow) UFD 2 3-way stop cocks UFD 2 Udocane preload UFD 2 Iodine swabsticks UFD 6 10 Bracelets UFD 1 Female Lauer lock w/fluld transfer set UFD 2 Saline flushes UFD Misc Alchohal prep pads UFO 2 Curlex rolls UFD 1 21g needle UFD TRUCK 6552 EQUIPMENT INVENTORY(White) peal Dan; UFO 1 Petit BVM UFD 2 Masks UFD 2 Infant non re-breathers UFD 4 Cannulas UFO 1 Fedi non rebreather UFD 1 Infant BP cuff UFD 1 Fedi BP cuff UFD 1 Stethescope UFD 1 CO2 detector UFD 2 Stylets UFD 2 Suction tubing UFD 1 10 mL syringe UFD 6 ETTubes(5.0,4.5,4.0,3.5,3.0,2.5) UFD 1 Braselaw Pedl tape UFD 1. Red Bag: UPD 1 Lydngyscope power unit UFD 1 Mac 2 blade UFD 1 Miller blade UFD 2 M batteries UFD 1 Clamp UFD 2 But syringe UFD 9 OPA's UFD 1 Buretral solution set w/extension set UFD 1 60 drop IV set up UFD 1 Yellow Bag: UFD 1 Arm splint UFD Misc Alcohol prep pads UFD Misc 4 x 4 UFD Misc Toumequets UFD Misc Tegaderms UFD 1 Roll tape UFD 2 Saline flushes UFD 1 Saline flush tubing UFD 2 20g IV Catheter UFD 2 22g IV Catheter UFO 2 24g IV Catheter UFD 1 Blue Bag UFD 2 Saline locks UFD 1 3-way stopcock UFD 2 Rols tape UFD Misc Alcohol pads UFO 1 Iodine swabstick UFD 3 Tegaderms UFD 1 Orange Bag: UFD 1 Roll tape UFD Misc 4 x 9 UFD Misc Toumequets UFD Misc Bandalds UFD 1 Green Bag: UFD Misc Vionex towlettes UFD 2 Masks w/plastic UFD Misc Rubber gloves UFD Misc Syringes UFD Misc Needles UFD 1 TRUCK 6552 EQUIPMENT INVENTORY(White) Trauma Bar: UFD 4 10'x 30"sterile dressings UFD 3 B'x 30"sterile combi dressings UFD Mlsc Triage tags UFD 1 60 drop IV set up UFD 1 Adult BP Cuff/Stethoscope UFD 1 10 drop IV setup UFO 3 Cold packs UFD 2 Hot packs UFD 3 Blood stoppers UFD 2 Abdominal pads UFD 3 Sterile 4 x 4 UFD 4 Petroleum gauze UFD 1 EMATToumaquet UFD 2 Medium Kurlex rolls URD 2 Trauma shears UFD 5 Small Kurlex rolls UFD 1 Y Type blood filter set UFD 1 Triangular bandage UFD 1 Sports wrap UFD 1 Medium Kurlex sponge UFO 2 B"x 7"combine dressing UFD 1 Red Bag UFD 4 NPA(24,26,28,32) UFD 3 OPA 1 Blue Bag: UFD Misc Alcohol wipes UFD 1 Saline lock UFD 1 Saline flush UFD 1 3-way stopcock UFD 3 Iodine swabstfcks UFD 1 Yellow Bag: UFD Mtsc Tegaderm UFD Misc Saline flush UFD Misc IV Catheters(at least 2 of each) UFD Misc Alcohol wipes UFO Misc Toumaquels UFD Misc Tape UFD Mc Syringes UFD Mc Needles UFD Update: 3/21/2014 Medical Update: 3/21/2014 By: Cooley/Bushby By: Cooley/Bushby 6560 Inventory CAB 1 Kenwood Mobile Radio UFD 1 Code 3 Model VC7 Strike Force Siren Box UFD 1 Clipboard UFD 3 Yellow Traffic Vests(S-XL) UFD 1 Redwood Oil Credit Card#744183 UFD 2 Wildland Fire Shelters UFD 1 Box L Medical Gloves UFD 1 Optronic 12V 200,000 Candle Power Spot Light UFD 1 Fireline Handbook UFD 1 Screwdriver UFD 3 Earplugs UFD Misc Trash Bags UFD Misc Haz Waste Bags(Red) UFD Misc Ray-O-Vac AA Batteries UFD 1 Denso W20M-L Spark Plug (Glove box) UFD 1 2008 Emergency Response Guide (Glove box) UFD 1 TK 690, 790,890 Instruction Manual (Glove box) UFD 1 FOG Manual July 2007 (Glove box) UFD 1 Passport (Glove box) UFD 1 MCI Plan Field Operations Guide (Glove box) UFD 1 Compartment Key (Glove box) UFD 1 Motorola Radius M100/M200 Owners Manual (Glove box) UFD Left Front Compartment 3 Wildland Hose Packs UFD 6 100'x 1.5"Wildland Hose UFD 2 Forestry T UFD 1 Wildland Hose Clamp UFD Left Middle Compartment 1 Stihl 038 AV Super Chainsaw UFD 1 Chainsaw Bag (Green Belt Bag) UFD 1 2 Gallon Mix Gas Can(Red) UFD 1 Roll of Fire Line Tape UFD 1 Green Tool Bag(Rolled) UFD 1 Extra Chainsaw Chain&Scrench in Orange Bag UFD 2 Bottles of Bar Oil UFD Left Rear Compartment 1 Garden Hose UFD 1 1.5"Female to 2.5"Female Adapter UFD 1 Battery Jumper Cables UFD 1 Wildland Hose Clamp UFD 2 Spanner Wrenches UFD 2 Adjustable Nozzles w/Bail UFD 1 1.5"to 1"Reducer UFD 1 2.5"Strainer(Chrome) UFD 1 Dgsh soap UFD 1 1"NPT to 1"NH Adapter UFD 1 Thermo Gel Kit-Nozzle, Hose,5 Gallon Gel UFD 1 Chock Block UFD 1 2.5"x @20'Filler Line UFD Rear Compartment 2 50'Wildland Hose UFD 1 1.5"Adjustable Nozzle w/Bail UFD Right Rear Upper Compartment 1 Push Broom UFD 1 Flat File UFD 3 Pulaski UFD 1 Round Point Shovel UFD 1 Square Shovel UFD 1 Round Point Shovel w/D Handle UFD 1 Water Shut Off T UFD 1 6'Pry Bar UFD 1 McCloud UFD Right Front Compartment 2 100'x 1"Widland Hose UFD 2 Box XL Medical Glove Box UFD 1 Yellow Rescue Blanket UFD 1 Tow Chain UFD Right Lower Compartment 1 Mixed fuel can UFD 1 5 Gallon Fuel Can for Pump UFD Exterior 1 Hydrant Wrench UFD 2 Spanner Wrenches UFD 1 2.5"x 50°Hose UFD 1 Metal Backpack Pump UFD 2 Traffic Cones UFD 1 2.5"x 20'Filler Line UFD 2 2.5"Soft Suction Hoses UFD 2 4"x 4"Cribbing UFD 3/31/2014 . ^ . , Update: 3/21/2014 Medical Update: 2d2/2014 By: Cooley By: Cooley 6515 inventory CAB 1 Kenwood Mobile Radio UFD 1 Code 3 Mode3892L4 Siren Box UFD 1 Box Large Medical Gloves UFD 1 Box Medium Medical Gloves UFD 2 Face Masks UFD 1 Lifepak Defebrillator UFD 1 Airway Bag UFD 1 Trauma Bag UFD 1 Battery Jumper Cables UFD 3/3i/2O14 Engine 6580 Inventory(Purple) Apparatus Update: 3/31/2014 Medical Update: 3/31/2014 By: Ramseier/Rendon By: Ramseier/Rendon Cab 5 SCBA UFD 1 RIC Bag UFD 1 Lifepack 12 UFD 1 Trauma Bag UFD 1 Pedi Bag UFD 1 Drug Bag UFD 1 Airway Bag UFD 4 Box lights UFD 1 TIC/Charger UFD 1 Suction Unit UFD 3 Wildland Hose packs=600'1 1/2" UFD 4 Highway Reflective vest UFD 2 Pre Plans UVFD North and South UFD 1 City Map Book UFD 1 UVFD Map Book UFD 1 City Pre Plans UFD 1 FOG Manual UFD 1 ERG UFD 1 Tech Rescue Guide UFD 3 BK Portables/Chargers UFD 1 4-gas monitoir UFD 1 Voltage Monitor UFD 1 Binoculars UFD 1 SCBA Buddy Breather UFD 1 Crash axe under Capt's Seat UFD 1 Lucas Device UFD 3 Pig Sock UFD Front Drivers Side Top Compartment 1 Set of Irons(marriage) UFD 1 Sledge Hammer(6 lb.) UFD 1 36" Bolt Cutter UFD 1 24" Bolt Cutter UFD 1 Set of Hayhooks UFD 1 Gas Wrench UFD 1 Power manifold UFD 3 Pig tails UFD Female twist lock to standard three prong male Male twist Lock to Standard Three pong Female Female twist lock to standard three prong male Front Drivers Side Top Compartment(continued) 1 Lock Kit/K Tool UFD 1 ROIV Duct tape UFD 2 Roll Caution Tape UFD 1 Sprinkler kit UFD 1 Propane gas monitor UFD Misc Road Flares UFD 1 Hot Stick UFD Back Drivers side Top Compartment 1 Canteen UFD 1 Flat Head Axe UFD 1 Pickhead Axe UFD 1 TNT Tool UFD 1 Pry Bar UFD 1 Engineer's SCBA UFD 1 Box Light UFD 4 Pickets UFD 1 Portable tank trap 50 gals UFD 2 Axe Scabbard Strap UFD Engineer's Compartment(Lower Front Drivers Side) UFD 2 Set of Spanner Wrenches UFD 1 Hydrant Wrench UFD 1 4 1/2"female to 2-2 1/2"Males(Wye) UFD 1 2 1/2"female to 2 1/2"Males(Wye) UFD 1 2-2 1/2"female to 2 1/2" Males(Siamese) UFD 1 4 1/2" Male to 2-2 1/2" Females(Siamese) UFD 1 4 1/2" Double Male UFD 1 4 1/2" Double Female UFD 0 2 1/2" Female to 2-1 1/2" Males(Wye) missing 2/27/2014 UFD 2 2 1/2" Bails UFD 1 2 1/2" Fog Nozzle UFD 1 2 1/2"Cellar Nozzle UFD 1 Stack smooth bore tips UFD 1 2.5"Tip UFD 1 2"Tip UFD 1 1,75"Tip UFD 1 1.5"Tip UFD 1 1.375"Tip UFD 2 2 1/2" Double Male UFD 2 2 1/2" Double Female UFD 2 2 1/2" Male to 1 1/2"Female Adapter UFD 1 1 1/2"DM UFD 1 1 1/2" DF UFD 1 Rubber Mallet UFD 1 20'2 1/2"pony section UFD 1 2.5: Female to 1.5" Male Reducer UFD 1 1" Female to.75" Male Reducer UFD 2 1.5" Bails UFD 2 1.5" FSS Fog Nozzle UFD 1 1.5" Bail w/Akron Nozzle UFD 2 Forestry T's x/.75" Reducer UFD 1 1.5" NPSH to 1.5" Male NH(Adapter) UFD 1 1.5" NH to 1.5" Male NPSH(Adapter) UFD Driver's Side Rear Lower Compartment 1 Absorbant Kit UFD 1 Mechanical Positive Pressue Fan UFD 2 Salvage Covers UFD 1 Hall Runner UFD 1 Ribbed Plastic Tube UFD Rear Compartment 1 Hurst Power Unit UFD 1 Attic Ladder UFD 2 Pike Poles(6'&8') UFD 1 Hydraulic Ram UFD 1 Hydraulic Spreader/Cutter(Combi Tool) UFD 1 Hydrant bag UFD 1 2.5"to 4.5" Increaser UFD 2 Spanner Wrenches UFD 1 2.5"Gate Valve UFD 2 Hydraulic Pressure Hoses UFD 1 BCD extingisher UFD Passenger Side Long Compartment 2 Rubbish Hooks(6' &8') UFD 2 Plaster Hooks UFD 2 Shovels UFD 1 Water Shut off Tool UFD 1 Pulaski(seasonal) UFD 1 Push Broom UFD 3 D Lights UFD 3 Twist Lock extention Cords UFD Passenger Side Rear Lower 1 lock Out Tag out Kit UFD 1 Saw Kit UFD 1 Tool Box UFD 1 Star Wrench UFD 2 Flat Wrench UFD 1 Screw Driver UFD 1 Flat Scrench UFD 1 Star Alan Wrench UFD 1 Saws All UFD , , • 1 20'5" pony roll UFD 1 Mix Gas Can UFD 1 Circ Saw UFD 1 Chain Saw UFD Misc Extra Circ Saw Blades UFD 1 Tool Roll UFD 1 Drywall Saw UFD 1 10'Crescent Wrench UFD 1 Needle Nose Pliers UFD 1 Wire Cutter UFD 1 Awl UFD 1 6"ACVV UFD 1 Grape Knife UFD 1 050 to 3/16"Allen Wrench UFD 1 1.5 to 3 Allen Wrench UFD 1 5/54-1/25 Wrench UFD 1 T8-T40 Star Wrench UFD 1 1O^Pipe Wrench UFD 1 Vice Grips UFD 2 Small Crow Bars UFD 2 Pairs of Chaps UFD 2 Stop/Slow Signs UFD 2 Hammers UFD Passenger Side Lower Front UFD 1 Rope#O1'O1'3OO' 1/2" Red UFD 1 Rope#O1'O2,ZOO' 1/2"yellow UFD 1 Rope#O1'OS,1SO' 1/2" Blue,Set upfor 4:1mechanical Advata8e UFD 1 Utility Rope UFD Misc Webbing UFD Misc Hardware UFD 2 Harnessess UFD 1 Herbert Clamp UFD Misc Cribbing UFD 2 Cribbing Box UFD 2 Block Chock UFD 2 Step Chocks UFD 3 Backboards UFD 2 McLeod(Seasonal) UFD 1 Scoop Shovel UFD 1 Flathead Shovel UFD 2 Hotel Packs UFD 1 Street Key UFD 4 Road Cones UFD 1 C' pineBaQ UFD 1 Ground Deck Gun Manifold UFD 8 100'x 5"Hose UFD 12 50'x 2.5"Hose w/Smooth Bore Nozzle Tip&2.5" Bail UFD 2 200' 1.75" Preconnect w/1,75"Combi Nozzle Crosslav 3 50'x 1.75"Preconnect w/Combi Nozzle UFD 4 50'x 1.75" Preconnect w/Combi Nozzle UFD 4 50'x 2.5"Preconnect w/Combi Nozzle UFD Airway Bag-Main Compartment UFD 1 Oxygen cylinder with regulator UFD 1 Adult BVM UFD 1 Pedi Bvm UFD 1 NPA Set UFD 1 OPA Set UFD 2 Nasal cannulas UFD 2 Non rebreather masks UFD 4 Emesis bags UFD 3 Rolls medical bags UFD 1 Trauma shears UFD 2 Pen Lights UFD Misc Biohazard bags UFD Misc N-95 masks UFD Misc Face shields UFD Misc Lubericatingjelly UFD Airway Bag-Front Pouch 3 King airway size 3-4-5 UFD 1 ET tube intorducer UFD 1 Adult Co2 detector UFD 1 Tube check UFD 1 10 ML syringe UFD 1 20 ML syringe UFD 1 Adult ET tube holder UFD 9 ET tubes sizes 5,5.5,6,6.5,7,7.5,8,8.5,9 UFD 1 ET tube stylet UFD Laryngoscope bag containing: 1 Laryngoscope UFD 1 Magil forcep UFD 1 Spare bulb UFD 2 Packs Lubricating jelly UFD 2 Spare C batteries UFD 3 Mac blades sizes 2,3,4 UFD 2 Miller blades sizes 2,3 UFD Airway Bag-Back Pouch 1 Emergency Thoracentesis kit UFD 1 Emergency Cricothyrotomy kit UFD 1 CPAP Kit with green 02 connector UFD 2 Handheld Nebulizer kit each with 2 Albuterol and 1 Lpratropium UFD 2 Simple masks UFD Airway Bag-End Pouch 1 BP Cuff UFD 1 Stethoscope UFD C-Spine Bag UFD 3 Adult Adjustable C-collar UFD 2 Pediatric Adjustable C-collar UFD 3 Sets of Head Blocks UFD 20 Triage Tags UFD 2 Roll of 1.5"Tape UFD 2 Disposable Spider Strap UFD 1 Reusable Spider Strap UFD 1 Trauma Shear UFD ALS DRUG BAG OUTSIDE UPPER POUCH 1 10"X30" MULTI TRAUMA DRESSING UFD 2 5"X9"COMBINE DRESSING UFD 1 Emergency Blanket UFD SIDE POUCH#1 4 ROLLER GAUZE UFD 40 4"X4"GAUZE UFD 1 ROLL TAPE UFD SIDE POUCH#2 1 DOPAMINE PREMIX 400 MGM IN-250 ML D5W UFD 1 60 DROP/ML IV DRIP SET UFD 1 AED MAGNET UFD FRONT POUCH 1 PORTABLE SHARPS CONTAINER 2 RED BIOHAZARD BAGS YELLOW POUCH INSIDE RED BAG 5 EPI 1:10,000 PRELOAD W/CANISTER UFD 4 ATROPINE SULFATE PRELOAD W/CANISTER UFD 6 AMIODARONE VIALS 150 MG/3 ML UFD 6 ADENOSINE VIALS 6 MG/2 ML UFD 1 BOTTLE NITROSTAT UFD 1 FUROSEMIDE VIAL 40 MG(10 MG/ML) UFD 1 ATROPINE MULTI USE VIAL 8 MG/20 ML UFD 1 BOTTLE ASPIRIN UFD 1 DEXTROSE PRELOAD WITH CANISTER UFD 1 SODUIM BICARBONATE PRELOAD WITH CANISTER UFD 2 NALOXONE HYDROCHLORIDE PRELOAD WITH CANISTER UFD 1 CALCIUM CHLORIDE PRE LOAD WITH CANISTER UFD 4 ONDANSETRON VIAL 4 MG/2 ML UFD 2 DIPHENBYDRAMINE VIAL 50 MG/ML UFD 2 INSTA-GLUCOSE TUBE 31 GRAMS UFD 2 INTRANASAL MUCOSAL ATOMIZATION DEVICE UFD 4 5 ML SYRINGE UFD 1 10 ML SYRINGE UFD 4 1 ML LUER LOCK TIP SYRINGE UFD 4 18 G X 1.5 NEEDLE BLUNT FILL NEEDLE WITH FILTER UFD 4 3 ML SYRINGE UFD 3 EPI 1:1000 SINGLE USE VIAL UFD 4 ONDANSETRON ORAL TABLET PACKET UFD 5 BD TWINPAK NEEDLE UFD 4 18G X 1.5 NEEDLE UFD 4 23G X 1"NEEDLE UFD 2 Lever lock cannula UFD IV START BAG POUCH X 2 2 14 G CATHETERS UFD 2 16 G CATHETERS UFD 2 18 G CATHETERS UFD 1 20 G CATHETERS UFD 1 22 G CATHETERS UFD 1 TAGADERM UFD 1 TOURNAQUET UFD 1 SALINE LOCK UFD 2 ROLL TAPE UFD 1 1000 ML NORMAL SALINE BAG UFD IV START KIT 2 14 G CATHETERS UFD 2 16 G CATHETERS UFD 2 18 G CATHETERS UFD 2 20 G CATHETERS UFD 2 22 G CATHETERS UFD 1 100 ML SALINE BAG UFD 1 10 DROP IV TUBING UFD 1 60 DROP IV TUBING UFD 2 SALINE FLUSHES UFD 2 SALINE LOCKS UFD 5 TAGADERMS UFD 5 TOURNAQUETS UFD 18 ALCOHOL PREP PADS UFD 5 4X4 GAUZE UFD 2 ROLLS OF TAPE UFD 1 10%DEXTROSE 250 ML UFD 1 CLEAR LINK EXTENSION SET UFD yQ ti EXHIBIT E UKIAH UKIAH VALLEY FIRE DEPARTMENT FIRE DISTRICT John Bartlett John Bartlett Fire Chief Fire Chief 300 Seminary Avenue 1500 South State Street Ukiah,CA 95482 Ukiah,CA. 95482 Bus: (707)463-6261 Bus. (707)462-7921 lbartlettggjtyofukiah.com chief6400@att.net UVF 11 UF11 EQUIPMENT MILEAGE 4/1/2014 BEGINNING ENDING STATION VEHICLE MILEAGE MILEAGE 641 6400 6(354 641 6403 80247 641 6504 41166 641 6505 641 6456 147866 641 6440 38247 641 6460 46194 641 6481 8886 641 6468 69678 641 6580 55945 642 6547 25786 642 6490 19514 642 6483 94220 642 6485 87040 642 6520 07727 642 6560 53216 643 6584 6676 643 6552 18421 643 6472 29285 643 6545 75732 643 6431 27213 E6460 Inventory Inventory: 312512014 Medical Inventory: 3/2512014 By Gupta By Gupta Weight: Total 30,980[be Rear-21020 Front-9500 Foam Phoschek Front Bumper 1 60'Double Jacked 1.76"hose with Elkheart SMF-20 UVFD 1(Summer) 20'x 1.6"Single Jacket Cotton Hose wIMaxl-Fog Nozzle wlBall UVFD Cab 1 Motorola JT-1000 HT Radio#1 UVFD 1 UVMC Entry Card#10494 UVFD 2 Bay Door Opener UVFD 3 Box Medical Gloves(M,L&XL) UVFD Mc Flre Road Signs ON 56580 UVFD 2 UVFD Pre-Plan Book (1)South District,(1)North ON E6580 UVFD 1 UVFD Run Book ON 56580 UVFD 1 Kenwood TK-790 Mobile Radio UVED 1 Metal Clipboard UVFD 1 Registration&Insurance (Clipboard) UVED 1 Redwood Coast fuel card(redwood oil) (Clipboard) UVFD 3 MSA 3000 SCBA Packs UVFD 2 Streamlight Litebox w/Charger UVFD 2 Streamllght 2OXP Handheld Flashlight 1 missing since 7/2/2013 UVFD 1 Whelan Siren Box UVFD 1 WUI Fast Check Guide (Overhead Storage) UVFD 1 Technical Rescue Guide (Overhead Storage) UVFD 3 Fire Shelter p„ru,vt..ri.nBeds aMinder err.mail UVFD 1 Magellan GPS 310 wlmanual (Overhead Storage) UVFD 1 Kestrol 3000 (Overhead Storage) UVFD 1 2008 Emergency Response Guidebook (Overhead Storage) UVFD 1 MendoclnolSonoma Coast Map (Overhead Storage) UVFD 1 Emergency Response Guidebook for Weapons of Mass Destruction(Overhead Storage) UVFD 1 Kenwood Radio Manual (Overhead Storage) UVFD 1 Rite In The Rain pad with pencil (Overhead Storage) UVFD 1 BK King HT Programming Manual (Overhead Storage) UVFD 1 pepper spray canister missing 3/25/2014 (Overhead Storage) UVFD 1 Can of smoke (Overhead Storage) UVFD 1 Bendix King HT Radio Clam Shell(Orange) (Dash Storage) UVFD 0 Blue Lock wl two keys (Dash Storage)Missing 519/2013 UVFD 2 Bendlx King HT Radio WI Speaker Mc (Serial#0533253򄕅) UVFD 1 Ice Chest UVFD 4 David Clark Head Set UVFD 3 David Clark Head Set Control Box UVFD 1 Knox Box w/Key#10 and PGE#1000ABICO2 City Keys#9	 UVFD 1 Passport Holder UVFD 0 Lock out,Tag out lacks (key in cup holder wl cab keys) (Under Capt seat)missing 3/3/2014 UVFD 1 REACH helicopter landing light set (Under Capt.Seat) UVFD 3 9V batteries (Under Capt.Seat) UVFD 1 Smoke Detectors (Under Capt.Seat) UVFD 8 MRE's (Under Rear Seat) UVFD 1 Sot Reflective Triangle (Under Rear Seat) UVFD 1 Pro-lock Car Opening Manual (Under Rear Seat) UVFD 1 Bag N-96 masks (Under Rear Seat) UVFD 7 Wooden wedges (Under Rear Seat) UVFD 1 Red Card copies binder (Under Roar Seat) UVFD 0 Whisk broom (Under Rear Seat)missing UVFD 1 KED (behind Rear Seat) UVFD 1 Binoculars,Bushnell 30x50 (Box in rear) UVFD 1 MSA-Multi Gas Detector (Box In rear) UVFD 1 Fuji digital camera S-3100 (Box In rear) UVFD 1 Jumper cables (Box in rear) UVFD 1 Lifepsk 12 UVFD 1 Green ALS Airway Bag UVFD 1 ALS Pod!Bag UVFD 1 ALS Med Bag(red) UVFD W E6460 Inventory Brass Box 1 Loft Side 2 1,5"x1..6"x1.5"Gated Wye UVFD 2 1"FSS Nozzle wl Bail UVFD 1 1°"NPSH x 314"NH Reducer UVFD 2 1.5"NH x 1"NPSH Reducer UVFD 1 1"NH Double Male UVFD 2 1.5"NH Double Male UVFD 1 1.6"NH Double Female UVFD 2 2,6"NH x 1.6"NH Reducer UVFD 2 2.5"NH Double Male UVFD 2 2.5"NH Double Female UVFD 1 Rubber Mallet UVFD 1 314"GH Double Female (1)mIssing 211112014 UVFD 2 1.5"Gasket UVFD 2 2.6"Gasket UVFD 1 3"gasket UVFD 0 314"Gasket mIssing 211112014 UVFD 0 4.5"Double Female moved to 6552 UVFD 1 4112"X 5"Double Female UVFD 1 4112"x 2112`Reducer Kocheck(black) UVFD 0 4.5"Double Male moved to 6552 UVFD 0 5"Female to 4.5"Male moved to 6552 UVFD 1 4.5`''Male to 2.5"Female Adapter UVFD 1 Nozzle 1..6"x 618"'smooth bore tip UVFD 1 Akron 200 GPM Turbo Jet Nozzle (Style 1722) UVFD 2 1.112"Wildland Tee UVFD 1 2.6"Chrome Cap UVFD 1 Hydrant wrench UVFD 2 Spanner wrenches UVFD 2 1.5"x 100'single jacket w/1 hose has a Tee UVFD 2 Maxi-Fog 1.5"nozzle,l wl ball UVFD 1 314"mop line 50 ft. UVFD 1 1..6"Task Force Tip Nozzle UVFD 1 314"Garden Hose Nozzle UVFD 1 FDC Key UVFD Misc Hose Rubbers UVFD 1 314"x 314"x 314"Gated Wye UVFD Left Middle Compartment 1 Tool Box UVFD 1 3"Hebert Hose Clamp UVFD 1 Spanner Set-1;Hydrant Wrench,2;SpannerWrench UVFD 1 14'x 18'Canvas Salvage Tarp UVFD 1 Salvage Cover blue UVFD 2 Halogen Work Light UVFD 1 Reel wl Yellow Extension Cord UVFD 1 Roll Duct Tape UVFD 0 Slim Jim Kit moved to 6552 UVFD 1 6'pry bar UVFD 1 Plug'n Dike,can UVFD 1 Hail Runner,Reda Looks Ilke a salvage cover only smaller,don't move ItI UVFD 1 4 Qt canteens 1 cracked end 0.0 S.11/29/2013 UVFD 1 Roll of Escape Route tape UVFD 2 Roll Black/Yellow tape UVFD 1 Roll Do Not Enter/Fire Line Tape UVFD 0 Roll Plastic Sheeting missing 11/2912013 UVFD 1 Roll Life Hazard Flagging UVFD 1 2.6"x 25'Filler Hose Left Rear Compartment UVFD 1 Modified Shovel UVFD 1 Round Shovel UVFD 1 Square Shovel UVFD 3 McCleod UVFD 2 Pulaski UVFD 1 Flathead Axe-(1)Halligan UVFD 1 24"Balt Cutter UVFD 1 Pickhead Axe UVFD 2 Drip Torch UVFD 1 Poleaaw UVFD 1 Sledge Hammer UVFD 1 Loppers,pruning shears UVFD 2 Yellow back pump,rolled up.. UVFD 1 Como-A-Long UVFD E6460 Inventory Left Side Bottle Tubes 2 MSA 3000 Air Bottle UVFD Left Wheel Choc 1 MO Quik-Choc UVFD Hose Bed 4 60'x 2.5"Double Jacket Hose wl TFT 350 GPM Nozzle (Blue Blitz Line) UVFD 16 60'x 3"Double Jacket Hose wl Hydrant Bag (1 Hydrant Wrench 2 Spanners) UVFD 1 16'Extension Ladder UVFD 1 Blue Backboard UVFD 3 3'a 10'Hard Suction wl(1)Strainer UVFD 1 Push Broom UVFD 2 6'Pike Pole UVFD 2 60'x 1.76"Double Jacket Hose w/TFT 350 Nozzle wl Gated Wye Apt.Bundle UVFD 2 100'x 1.5"Single Jacket Hose wl Max-Fog Nozzle&Ball Lay UVFD 4 60'a 1.75'Double Jacket Hose wl TFT Nozzle Lay UVFD 1 Rubbish Hook UVFD 9 100'x 1"Single Jacket Hose UVFD 1 Stokes Basket IN/red backboard&yellow bag containing: UVFD 1 Stokes Harness UVFD 1 1/2"X 20'White Rescue Rope UVFD 4 Yellow Multi Loop Straps UVFD 2 Orange Multi Loop Straps UVFD 1 SKED In orange bag UVFD Upper Rear Compartment 4 Wlldiand Hose Packs- Containing: (2)100'x 1.6"Single Jacket Hose UVFD NI Weeaackah."a (2)Forestry Tee UVFD bs_Valtvtlust.thms (1)Hose Clamp UVFD (2)Garden Hoses 314"60 ft. UVFD (2)1"x 314"reducers UVFD (2)Garden Hose Nozzles 314" UVFD 4 Traffic Cones,orange UVFD Assorted Yellow Plastic Cribbing&Wedges UVFD 2 Yellow Plastic Stop Chocks UVFD ° 1 6 gallon foam bucket with kitty litter UVFD Misc. Hazmat pads UVFD Misc Rubber mats UVFD 1 Larger Air Bags UVFD Misc. Haz-Mat Booms UVFD 1 Utility rope,orange and white UVFD 1 Yellow Beg/Mop up Kit UVFD 5-Pencil Hoses UVFD 5-1 314"Reducers UVFD 5-3/4"Brass nozzles UVFD 1.3/4"gated'Y' UVFD 1 1.5"Maxi.Fog Nozzle WI Ball missing 2/11/2014 UVFD 1 100'x1.6"Ready Line UVFD Lower Rear Compartment 1 Red Tool Box with 4 Rescue 42 Ratchet Straps UVFD 1 MS 290 Sohl Chain Saw UVFD 1 1 Gal.Mixed Safety Fuel Can UVFD 1 1 Qt.Bar 011 UVFD 1 Saw Chaps Size,38 UVFD 0 Gated Wye with 20'df 3"hose moved to 8552 UVFD 1 Hose Roller UVFD 1 Milwaukee Reclp Saw UVFD 2 "Rescue 42"Short Telescoping Struts W,Piercing heads UVFD 2 "Rescue 42"Long Teleatrute, Piercing heads next to them UVFD 1 Green ammo box with 20'tow chain. UVFD Right Rear Compartment 2 Stop/Slow Sign UVFD 1 Each Orange and Green Hurst Hose UVFD 1 Hurst Power Unit UVFD 1 Hurst Cutter UVFD 1 Hurst Combination Tool UVFD 1 Airbag Control Unit UVFD 3 Small Airbags 2Ib.,3 lb.,and 9 lb. UVFD 3 Rubber Mats UVFD 1 Holmatro Securnet in Orange Box UVFD 1 Yellow salvage cover for extrication equipment UVFD 1 Case Bottle Water UVFD 0 MCI Bag moved to 6552 UVFD 1 Blue FSS bag wl Traffic Safety Vests 1.213 XL 81.314 XL UVFD 1 Flares/Fusee In Rad Flare Container UVFD 0 Hay Hooks(2) moved to 6552 UVFD Misc. Pull&Peek Tools,blue handled,red handled,don't move them! UVFD 1 Windshield Saw(attached to L.-Door) UVFD 1 Blue rubber ball UVFD E6460 Inventory Right Upper Compartment 1 Blue RPM Bag containing; UVFD asst. Edge Protection UVFD 2 2'Aduslable Anchor She 2in RPM UVFD 2 Rescue a Rah 11n RPM UVFD I Steel Waggon Plate 11n RPM UVFD 2 Shock Imbeds UVFD I Aluminum Rappel Racks lin RPM UVFD 3 Lang Tubular Webbing 20' UVFD 5 Medium tubular webbing 12'or 15' UVFD 4 Short webbing 5'or5' UVFD 5 Pmm&Cords 21n RPM UVFD I Gibbs Asunder UVFD 3 2'Puaya 2/n RPM UVFD I 4'Pully UVFD 1 PiuslkMelding Puffy lin RPM UVFD I Load Release Strap lin RPM UVFD 11 Carabloran 7in RPM,1/n webbing 5 in bag UVFD 1 Orange Water Rescue Bag containing: UVFD 2 Helmets-white UVFD 2 Wafer/emcee Vests-blue UVFD 2 Wafer Rescue Repo Sags with rod&yellow rope UVFD 1 600'x.6"Red/Yellow Rescue Rope wl Orange Bag UVFD 1 (M)Harness UVFD 2 (L)Harness UVFD 2 Metal Rope Rollers UVFD 0 60 Gal.Hazmat Tank Trap(Red Bag) moved to E6680 UVFD 1 Long Hurst Ram UVFD 1 Short Hurst Rem UVFD 3 Hurst Ram extensions,Long,Med.Short UVFD 1 Yellow Rescue Plate UVFD 3 Chest Harnesses(in green bag) UVFD 2 Wood cribbing blocks UVFD 1 Over The Bank Edge Protector UVFD 1 Green rope washer UVFD Right Side Front Bottle Tube 1 BC Extinguisher UVFD Right Side Rear Bottle Tube 1 MSA 3000 SCBA Bottle UVFD Dunnage Area Right Wheel Choc 1 ZICO Qulk-Choc UVFD Right Front-Med Compartment 2 Foam Neck Roll UVFD 1 Sanlzide spray bottle UVFD 1 Blue Trauma Bag UVFD 1 Yellow C-Spine Bag UVFD 1 AED#U0132 UVFD 1 Spare Oxygen Cylinder UVFD 0 Siekiyou Burn Kit UVFD 1 Box Medical Glove(L) UVFD 1 Plastic Box:WITH UVFD 1 Kendrick Traction Device UVFD 2 Stuffed Animal UVFD Misc 4"x4"Gauze UVFD 1 09 Kit UVFD 1 Emergency Blanket UVFD 2 Burn Sheet UVFD Misc Red Blo Hazard Bags UVFD 1 Non rebreather mask UVFD 1 ALS 10 Kit UVFD 2 Blo-Hazard Gowns UVFD 1 Bottle VioNex UVFD 1 Megamover in Blue bag UVFD E6460 Inventory Yellow C-Spine Bag 0 Sam Splint missing 51912013 UVFD 2 Adjustable Ped'Collar UVFD 2 Adjustable Adult Collars UVFD 1 Foam Neck Roll UVFD 1 Yellow Head Block UVFD Misc. Tape UVFD 4 Cardboard Splint UVFD 2 Spider Straps UVFD Blue Trauma Bag missing 3/25/2014 UVFD 1 Sam Splint missing 3252014 UVFD 1 Spare V-Vac Canister missing 3252014 UVFD 1 Adult BP Cult missing 31252014 UVFD 1 Child BP Cuff missing 31252014 UVFD 1 Child Stethoscope missing 3252014 UVFD 1 Adult Stethoscope missing 3125/2014 UVFD Misc. Trauma Tag missing 3252014 UVFD 1 "0"Oxygen Cylinder wl Regulator_1600PSI missing 3262014 UVFD 2 Cold Pack missing 3252014 UVFD 1 V-Vac Suction Unit missing 3252014 UVFD 1 Adult Bag Valve Mask missing 3125/2014 UVFD 1 Set o17 Oropharyngeal Airway missing 3/252014 UVFD 3 Nasopharyngeal airways 20,22,26 FR. missing 3/25/2014 UVFD 1 Suction Catheter missing 3252014 UVFD 3 Tube Glucose(5-11) missing 3/252014 UVFD 1 Multi-Trauma Dressing missing 3/25/2014 UVFD 2 Adult Non-Rebreather missing 32512014 UVFD 2 Nasal Canute missing 3/2512014 UVFD 1 Peril Non-Rebreather missing 3/252014 UVFD 1 Child Bag Valve Mask missing 312512014 UVFD 7 Face Shield missing 3/2512014 UVFD ry, 1 Ring Cutter missing 3/252014 UVFD 1 Spanish Translation Book missing 3/25/2014 UVFD Misc. Medical Glove missing 3252014 UVFD 2 Triangle Bandage missing 3252014 UVFD 1 Roll Gauze missing 32512014 UVFD Misc. 4"x 4"Dressing missing 3/25/2014 UVFD Misc, Tape missing 3/252014 UVFD Misc. Band-Aid missing 3/252014 UVFD Misc. Dressing missing 3/25/2014 UVFD 1 Blo Hazardous Bag missing 3/25/2014 UVFD 1 Trauma Shear missing 3/25/2014 UVFD 1 Trash bag missing 3/25/2014 UVFD 1 Pen Light missing 3252014 UVFD 3/31/2014 E-6481 Apparatus Inventory: 316/2014 Medical Inventory: 31612014 By: AdaIrlWilllamslMcQuown By: AdairlWllllamslMcQuown Class A Foam:PHOS-CHEK Anchor Point Front Bumper 2 1.75"x 50'Green Hose UFD 1 Elkhart SM•20F Nozzle•UVFD-17 UVFD Exterior Sides Left 1 Hydrant wrench UVFD 2 Spanner wrenches UVFD 2 Hard Suction Hoses UVFD 2 SCBA bottles-in tube UVFD 1 Chock Block-ZICO Model SAC-44-E UVFD Right 1 Attic Ladder UVFD 1 Pike Pole-B'Yellow Fiberglass UVFD 1 24'Extension Ladder UVFD 1 14'Roof Ladder UVFD 1 Ladder Fool Cover(Yellow) UVFD 1 Hydrant wrench UVFD 2 Spanner wrenches UVFD 1 3"NH x 4.5"NH Adapter UVFD 2 SCBA bottles-In tubes UVFD 1 Chock Block-ZICO Model SAC-44-E UVFD Crosslays 4 1.75"x 50'Green Hose UFD 1 Elkhart SM-20F Nozzle-UVFD-21 UVFD 3 1.75"x 50'Blue Hose 1 TFTMId-MalicNozzle-UVFD-25 UVFD 2 1.5"x 100'Single Jacket Wildland Hose UVFD 1 Maxi-Fog Nozzle with Ball-UVFD-5x193 UVFD Left Lower Middle Compartment(Brass Box) 2 2.5"NH Double Female UVFD 2 2,5"NH Double Male UVFD 4 2.5"Female x 1.5"Male Reducers NH UVFD 2 4.5"Male to 2,5"Female Reducers NH UVFD 1 4.5"Female to 2.5"Male Reducer NH UVFD 1 4.6"Double Male NH UVFD 1 4.5"Double Female NH UVFD 1 Akron Style 1715 Nozzle 1.5"NH-UVFD-91 UVFD 1 1.5"Double Female NH UVFD 1 1.5°Double Male NH UVFD 2 2.5"Caps(Chrome) (Chrome) UVFD 1 Kochek 5"NH Strainer UVFD 0 Hydrant wrench missing 7/10/2013 UVFD 1 UFD KNOX FDC Keywrench#26260 UVFD 1 4"x 50'Rubber Hose(LDH) UVFD 1 Rubber Mallet UVFD 1 2.5"x 25'Supply Line Hose UVFD 2 Hose Straps UVFD 1 1.5:Forestry T UVFD 1 25'section of 1.5"single Jacket hose UVFD Left Upper Middle Compartment 4 SCBA Packs UVFD 1 Salvage Cover-Blue UVFD 1 Salvage Cover-Red UVFD 1 Hall runner-Red UVFD 1 Roll of Plastic UVFD 1 Roll of"Caution Fire Line Do Not Cross"Tape UVFD 0 Slim Jim UVFD E-6481 Left Upper Rear Compartment 1 Akron Hose Clamp(Red-Scissor Type) UVFD 1 McLeod UVFD 1 Pulaski UVFD 1 Bolt Cutter-24' UVFD 1 Pick-Head Axe UVFD 1 Irons-Flat Head Axe&Ha!Igen UVFD 1 Pry Bar UVFD 0 K-12 circ saw moved to 6552 6/6/2013 UVFD 1 Chainsaw UVFD 1 Chainsaw Chaps blue UVFD 1 Chainsaw fuel can UVFD 1 Bar oil UVFD Left Lower Rear Compartment 1 Honda EU 2000 Generator EAAJ-2239631 UVFD 1 Tempest 18 Power Blower UVFD Upper Rear Compartment 2 2.5"x 60"Hose UVFD Lower Roar Compartment 1 2.5"x 30'Hydrant Hose with Siamese'Y' UVFD 1 Utility Rope UVFD 1 RIC Pack UVFD 3 Hose packs UVFD 1 1.5°'100'Hose w/wlidland nozzle/reducer UVFD 1 Yellow Mop Up Bag UVFD NN 2 12'Circ Saw Blades on door UVFD 1 Water can extinguisher UVFD 1 CO2 extinguisher UVFD 1 ABC Dry chem extinguisher UVFD 1 Blue Ice chest UVFD 3 %Midland Hose Pecks UVFD 3 1.5"x 100'Single Jacket Wildland Hose UVFD 3 Forestry Tee UVFD 1 Forestry Hose Clamp UVFD 1 Mop Up Kit(Blue FSS Bag) UVFD 5 Brass Garden Nozzles UVFD 5 V NPSH Female to 3/4"NH Adapters UVFD 5 Pencil Lines UVFD Hose Bed 8 4"x 100'Yellow Rubber Hose(LDH-Forward Lay) UVFD 1 Hydrant Tool Bag with Hydrant Wrench&2 Spanner Wrenches(on LDH-Forward Lay) UVFD 1 Red Plastic Backboard(above LDH) UVFD 16 3"x 50'Yellow Double Jacket Hose(Reverse Lay) UVFD 1 Western Fire Equipment Nozzle with 1",1 1/8",1 1/4"Tips(Reverse Lay) UVFD 1 Apartment Bundle.2-1.75"x 50'Hose with TFT 50-350 GPM Nozzle&2.5"x 1.5"Gated Wye UVFD 4 2.5"x 50'Blue Hose(Blitz Line) UVFD 1 Akron Turbo Master Adjustable Nozzle(Blitz Line) UVFD 1 4.5"x 2.5"reducer on the LDH UVFD Dunnage Area 1 McLeod UVFD 1 Pulaski UVFD 1 Scoop Shovel UVFD 1 Round Point Shovel UVFD 1 Square Point Shovel UVFD 1 5'Wood Pike Pole UVFD 1 TFT Master Stream with Adjustable Nozzle UVFD 1 Stream Straightener(1 3/8",1 1/2",1 3/4",and 2"lips) UVFD 1 TFT Portable Master Stream Base UVFD 1 Rubbish Hook UVFD 1 Plaster Hook UVFD 4 Trento Cones UVFD E-6481 Right Rear Compartment UVFD 2 Stop/Slow Signs UVFD O Tank Trap In Black Bag missing 6/612013 UVFD 2 Pig Socks(Grey) UVFD 1 Tool Box UVFD 0 Can of Plug-N-Dike missing 1/112014 UVFD Asst. Absorbent Pads UVFD 1 Ammo Can with 20'Tow Chain&4'Utility Chain UVFD O Grease sweep in foam bucket UVFD 1 Red can of fuses UVFD 2 Yellow lights UVFD 1 Extension Cord UVFD 1 1 Blue bag containing 2 traffic vest UVFD 9 Fuses in Red Plastic Container UVFD Right Front Compartment(Medical Box) 1 Spare Oxygen Cylinder UVFD 1 AED-Phillips#U0132 0006104798 UVFD 1 Spray Bottle of Disinfectant Cleaner UVFD 1 C Collar Bag with Assorted Collars(Blue) UVFD 1 Medical Bag(Green) UVFD 1 Rescue Bag(Red) UVFD 2 Personal Flotation Vests UVFD 1 Burn Kit UVFD 1 Blue Plastic Box UVFD 1 Stuffed Animal UVFD 2 Isolation Gowns UVFD 1 VIoNex Hand Gel UVFD 1 Plastic Bottle of Hand Wipes UVFD 1 Burn Sheet UVFD Asst. Bio-Hazard Bags(Red) UVFD 1 OB kit UVFD 1 Mega-Mover UVFD Cab Area Right Side 1 StreamLight LlteBox with Charger UVFD 1 Bendix-King Portable Radio(#0907037)with Microphone and Charger UVFD 0 North Pre Plan book missing 1/1/2014 UVFD 0 South Pre Plan book missing 1/1/2014 UVFD 1 E6461 Passport Holder(On Dash) UVFD 1 Ukiah Valley Run Map Binder-Red (Glove Box) UVFD 1 Metal Clip Board (Glove Box) UVFD 1 Redwood Fuel Card UVFD 1 Insurance Card UVFD 1 Vehicle Registration UVFD 1 Medcor Insurance Info card UVFD 1 Technical Rescue Field Operations Guide Passenger Door UVFD 1 MCI Plan Field Operations Guide Passenger Door UVFD 1 Rite-In-the Rain Notebook Passenger Door UVFD 1 GPH Flex-Mode Portable Radio Owner's Manual Passenger Door UVFD 1 WMD Manual (Glove Box) UVFD 0 David Clark Adapter C6008 for HT 1000 Radio (Dash Top missing 8/812013 UVFD 1 David Clark Model C8405B P/N 40763G-11 headseUradio PTT adapter BK (Dash Top) UVFD 1 KenWorth Door Key (AsffTray) UVFD 1 Compartment Key (Ash Trey) UVFD 3 Smoke Detectors (Under seat) UVFD 3 1-1.&1-M I-XL medical gloves UVFD 0 TIC missing 3/6/2014 UVFD 1 ER Access Card#10496 UVFD 0 JT 1000#1 missing 818/2013 UVFD Left Side 1 Wldland Fire Shelter (Driver's Side) UVFD 1 StreamLIght LiteBox with Charger UVFD 1 Ace lock painted blue for lock outs. (Center Console) UVFD 1 Bendlx-King Portable Radio(#0525297)with Charger UVFD 2 StreamLight 20 XP Flashlights with Charger UVFD 1 Emergency Triangles Box(Red) (Behind Seat) UVFD 1 Knox Box w/Key#8 UVFD 1 Jason Binoculars 10 x 50 with Black Bag UVFD 1 MSA Thermal Imaging Charger UVFD 1 Kenwood TK-790 Mobile Radio UVFD 0 Garage Openers(651) missing 6/612013 UVFD E-6481 Blue C-Spine Bag UVFD 2 Head Immobilizer UVFD 1 Roll of Tape UVFD 2 Spider Straps UVFD 2 Foam Cardboard Splint UVFD 1 Pediatric Collar UVFD 1 Baby No-neck Collar UVFD 2 Adjustable Collar UVFD 1 Regular Collar UVFD 1 Tall Collar UVFD Green Medical Bag 1 Adult Blood Pressure Cuff UVFD 1 Stethoscope UVFD 1 Trauma Shears-Bio 8 Trash Bag UVFD 1 D Oxygen Bottle-_1500_-psi UVFD 1 Oxygen regulator UVFD 1 Adult Bag Valve Mask UVFD 1 Sam Splint UVFD 1 V-Vac UVFD 2 Cold Packs UVFD Misc, Triage Tags UVFD 2 Trl-Flo Suction Catheter UVFD 1 Tube Glucose-8/14 UVFD 1 Set 0f 6 Oropharyngeal Airway UVFD 3 Nasopharyngeal airways 20,22,26 fr.(K-Y Jelly) UVFD 1 Multi-Trauma Dressing (White) UVFD 2 Adult Nonrebreather Mask UVFD 2 Nasal Canula UVFD 1 Pediatric NRB Mask UVFD 1 Infant Mask UVFD 1 Child Bag Valve Mask UVFD 4 Face Shield Masks UVFD Misc. Gloves UVFD 1 Speedy Spanish Phrasebook UVFD Misc. Tape UVFD Misc. 4"x 4"Dressing UVFD 2 8"x 7 1/2"Combine Dressing UVFD 5 Gauze Rolls UVFD 2 Triangular Bandage UVFD 1 8x10"Combo pad. UVFD Misc. Band-Aids 3/31/2014 UVFD ENGINE 6483 EQUIPMENT INVENTORY Apparatus Update: 31012014 Medical Update: 31912014 By Strang!olBushby By StranglolBushby A.Foam Tank—Phos-Check WD 681--Don't Mize! B-Foam Tank—Angus Tddol ATF 3.6 Don't Mix Cab 1 Motorola Radius GM300 Radio UVFD 1 Kenwood Radio TK7g0 UVFD 1 Aluminum Clipboard UVFD O Registration and Insurance missing 34812014 UVFD 1 Redwood Coast fuel card UVFD 1 Lock box w/Knox Box key#2 and PGE key#1000ABICO2 UVFD 1 Emergency Response to Terrorism Book UVFD 1 2008 Emergency Response Guidebook UVFD 1 Technical Rescue Handbook UVFD 1 BK Owners maunal UVFD 1 MCI Plan Book UVFD O Rite-in-the-Rain Pad w/pencil missing 3/82014 UVFD 1 Lock out tag out key wl 3 lodes UVFD 1 Blue lock w/2 keys UVFD O MSA Thermal imaging Camera w/Charger missing 7/W2013 UVFD O UVMC Passport Card#10496(on sunviser) missing 7/812013 UVFD 1 Passport Holder UVFD 1 Run book UVFD 1 Pre-plan book UVFD Misc. Fke Road Signs (console) UVFD 1 Garage Door Opener UVFD 1 V-Con Code 3 siren/light box UVFD 1 Uniden Bearcat BC560XLT 16 ch.Scanner UVFD 2 Wm Radio with speaker No Model OPH5102XCMD(SN 06222916 6N5102XCMD) UVFD 1 King Radio charger UVFD 2 DaNd Clerk Model..C6008 radio adapter(tor Jr 1000) UVFD 1 Da id Clerk Model Ce1058 P114 407630 headseteadia PTT adapter(for Bk} UVFD 1 David Clark Model 406660-01radio adapter UVFD 3 David Clark headphone Model H 3442 1 missing 318/2014 UVFD 1 David Clark headphone Model H 6040 UVFD 2 Yellow SL 20XP•LED Streamlightwl Charger UVFD 2 Box Streamlightsw/Chargers UVFD 1 Video Adapter for TIC&Light Shroud (Under Capt Seat) UVFD 1 King HT alkaline battery pack(clam she() (Under Capt Seat) UVFD 1 Local Phone Book (Under Capt Seat) UVFD 1 MSA Co monitor (Under Capt Seat) UVFD 1 Smoke Detector (Under Copt Seat) UVFD 1 Jason binoculars 10x50 (Under Capt Seat) UVFD 1 DeWait Battery Charger (Next To Drivers Seat) UVFD 1 1A-10BC Flee Extinguisher (Behind Capt Seat) UVFD 1 Reflective triangles-behind rear left seal, UVFD 1 Fire Shelter (Under L Rear Seat) UVFD 1 Passport IC Board (Behind L Rear Seat) UVFD 2 MRE's (Under Center Seat) UVFD 1 Raytek Ranger ST no contact thermometer(under r rear seat) UVFD 1 Ice Chest UVFD 2 McLeeds UVFD 1 Round point shovel UVFD 1 Square point shovel UVFD 1 big Misc.particle masks(341) UVFD O Pig Sock missing 3/7/2014 UVFD 1 whisk broom UVFD O PG&E lock w/key missing 2/25/2014 UVFD 1 Gold US lock with key UVFD 1 Digkal corners UVFD Left Step Compartments 1 Caution tape UVFD 1 Roll hasardous material tape UVFD Misc. bag absorbent pads UVFD 1 Roll Life Hazard tape UVFD ENGINE 6483 EQUIPMENT INVENTORY Left Front Lower Compartment(Brass Box) 1 1 5"PVC loam nozzle UVFD 1 2 5"NH Female x 1 5"NH Male Reduce; U`/FD 1 Hydrant Wrench UVFD 2 Spanner wrenches UVFD 1 Elkhart 2112"Hydro-Foam nozzle-350 GPM UVFD 1 1.5"TFT Adjustable Nozzle vd Bal pUVFD-15 UVFD 1 1.5"Elkhart Select-0-Matic 20F 200 GPM Nozzle pUVFD-13 UVFD 1 1.5'Elkhart Select-O-Matic 20F 200 GPM Nozzle 9UVF0-16 UVFD 1 2 5"Akron 120.250 GPM Nozzle Model 1727 IIUVFO.14 UVFD 1 Hose Strap UVFD 1 Rubber Mallet UVFD 1 2.5'Plug UVFD 1 1.5'x 12"Smooth Bore Tip (Red) UVFD 1 Knox F.D.C.Keywrench 926329 UVFD 1 2.5'x 2.25"Brass Tip UVFD 1 2,5"x 1 5'x 1.5'Gated Wye UVFD 4 1'Metal Adjustable VVildland Nozzle UVFD 2 Sprinkler Shut-off Tool UVFD 1 Sprinkler Head Wrench UVFD Misc. Wooden Sprinkler Wedges UVFD 1 Faucet w/3/4"Female GHT UVFD 1 3/4"Double Female UVFD 2 1.5"Double Male UVFD 2 1.5"Double Female UVFD 1 2.5"Double Male UVFD 1 2.5"Double Female UVFD I 1"NPSH Female x 1"NH Male Adapter (Brass) UVFD 1 3/4"Female x 1"Male Adapter (Brass) UVFD Misc. 1.6"Hose Gaskets UVFD Misc, 2.5"Hose Gaskets UVFD Misc. 4.5"Hose Gaskets UVFD 1 4.5"Double Male UVFD 1 4.5"Double Female UVFD 1 4.5"NH Male x 2.5"NH Female Adapter UVFD 1 4.5"NH Female x 2.5"NH Female Adapter UVFD 1 4"x 50'Large Diameter Hose UVFD 1 412'Female x 212"Male UVFD 1 212"x212"x212"Wye UVFD 1 1 1/2"NH x 1"NPST UVFO 1 1 12'k 1 112"x 1 12"gated wye UVFD 1 1"NPSH female x 3/4"NH male adapter UVFD 1 TFT loam Jet Adapter UVFD Left Side Bottle Tubes 2 SCBA air bottle UVFD Left Front Upper Compartment II 1 Salvage corer (1-Canvas) UVFD 0 Debris carrier(Canvas) missing 2/25/2014 UVFD 1 Vehicle entry kit(red plastic case) UVFD 1 Red Tool boo wl assorted tools UVFD 0 Floor runner (Rad) missing 8/2/2013 UVFD 1 100'Tape measure UVFD 1 Roll Duct Tape UVFD 2 Roll of plastic sheeting UVFD 1 112"foam educlor 95 GPM UVFD 1 Foam nozzle pick up hose(Clear Plast c) UVFD Left Upper Middle Compartment 2 Pkdosld UVFD 1 38'bolt cutter UVFD 1 Halligan Tool&Flathead Alto w/Carry Strap UVFD 1 6 lb,.sledge hammer UVFD 1 36'crow bar UVFD 1 24'Pipe Wrench UVFD 0 pick head axe missing 1/142014 UVFD 2 Portable 110v Lights UVFD 1 Hmr bar UVFD 1 3"x 25'FM Hose UVFD ENGINE 6483 EQUIPMENT INVENTORY Left Rear Compartment 1 Hobart hose clamp UVFD 1 12 112 Ton Hydraulic Jack w/Handle UVFD 1 TFT Foam Nozzle tar Deck Gun LIVFO 1 Deck Gun Base UVFD 1 Air Hose (Blue) UVFD 1 Funnel UVFD 1 Smoke ejector 1B"Tempest UVFD 1 120 B.0 Extinguisher UVFD 1 Carbon dioxide Extinguisher UVFD 1 Attic Nozzle UVFD 0 Bar and Chain Oil misdng 11I15IID13 UVFD 1 Plastic backboard UVFD 1 come-a-long UVFD 1 20 It Chain UVFD 1 Trash Hook UVFD 1 Plaster Hook UVFD 3 Extra cut off blades,2 masonry/concrete/1 metal UVFD Rear Compartment 1 Stihl MS290 chainsaw INFO 1 Sbhl TS 400 Circular saw UVFD I 3'e terror's/2 1rra 2 lire 2 rn-Siamese-Y-w/el.ed.rWire(no hose harlot]) UVFD 0 Flat Head Axe missing 11115/2013 UVFD 1 Pick head axe UVFD 1 Leather Axe Scabbard UVFD 1 2 gallon fuel can(safety can) UVFD 1 Utility Rope UVFD Midland inventory(Summer only)each containing UVFD 3 Hose Pack UVFD 3 Tees 11/2"x 1" INFO 3 100'x 1 112"synthetic hose UVFD 1 Timberland hose clamp UVFD 1 Mop KIt In Yellow Bag(3/pencil hoses.311"adapters-3l1"nozzles UVFD 2 wood step chocks UVFD 4 1"x 100'hose UVFD 1 5 gal Grease sweep UVFD 1 Broom Handle UVFD 1 1 12"x100'viidland hose UVFD 1 Ready line 100 w/T+FSS nozzle-2.5"female to IS'reducer INFO Rear Left Upper Compartment 2 10'Pike pole UVFD 1 Attic ladder UVFD Right Rear Compartment Misc. Flares/Fusee in Red Flare Container UVFD 2 Stop/slow sign UVFD 1 Honda Gen.2000 Watt UVFD 0 RITSCBAPack wlBottleand Regulator rIisdsg'1111512013 UVFD 0 Broom Head missing 3/B/2014 UVFD 3 Large Traffic Cones UVFD 1 Red bag wl 2 traffic vests(1)3XL-4XL(1)XL-2XL UVFD 1 Large area search rope UVFD 1 100'extension cord on reel UVFD Right Bottle Tubes 2 SCBA bogies UVFD Right Upper Middle Compartment 3 Salvage Cover (Rod) (2-Blue) UVFD 1 Elise Bag Containing UVFD asst. Edge Nolection UVFD 2 2"MiustaWe Mdror Straps tin RPM UVFD 2 Rescue B Plate lin RPM UVFD Steel collection Plate lm RPM INFO 2 sled 2orbers INFO 1 Aluninum Rappel Racks lin RPM UVFD 3 2V X 1"Tubular Webbing(Orange) UVFD 3 15'X I"Tubular Webbing(Oue) UVFD 1 12 X 1'Tubular Webbing(Yellow) UVFD 3 S'X 1"Tubular Webbing(Green) UVFD 4 Short Metric Card. its RPM UVFD 2 Long Bente Cord lir RPM UVFD 1 GbhrAsserder UVFD 3 2"Pullys lin RPM UVFD 2 4"Rilly INFO 1 Nesak Minding RI Iv lin RPM INF() 1 load Release Strap(Mariner) lin RPM WAD 10 locoing D Rings Tn RPM INFO 1 Tank Trap INFO 3 Green Bags with Harness 1-Med,1.Lgr,1-XXLgr UVFD ENGINE 6483 EQUIPMENT INVENTORY Right Upper Front Compartment 1 300 x112 Blue Rescue Rape in Orange Bag UVFD 1 Harness,victim,full body(small orange bag) oVi[D 1 150'While Rope in Orange Bag UVFD 1 Water Rescue Bag Containing moved to 6552 UVFD 2 PFD's moved to 6552 UVFD 2 Water Rescue Helmets moved to 6552 UVFD 2 Water Rescue Rope Throw Bags moved to 6552 UVFD Right Front Lower Compartment(Medical) 1 Green trauma beg wf oxygen cylinder®ulator UVFD 1 Spare oxygen cylinder UVFD 1 AED 1.(0159 UVFD 1 Blue c-cedar bag UVFD 1 Burn kit UVFD 2 Blum plink bass al mvlorlad mod"!suppips,1 II.Huard 0.m.,OM M.0.11% UVFD 2 RAM Head Immobilizers UVFD 1 Disinfectant,battle UVFD 2 Cardboard splints UVFD 1 Dark green bag w/Mega-Mover UVFD 1 Bottle of VioNex Hand Gel UVFD Right Step Compartments Can Rug•N Dike UVED 1 Chain UVFD 1 Pair Rubber Gloves INFO Droselays 1 150 1 75'Preconnect vd 200 GPM TFT automatic nozzle Red UVFD 1 200 1 75'Preconnect w/200 GPM TFT automatic nozzle Blue UVFD 1 200 1 5"single Jacket Preconnect vet KK WIdiand nozzle and Bel UVFD Exterior UVFD 2 Hydrant wrench UVFD 4 Spanner wrench UVFD 1 30'extension ladder UVFD 1 24'extension ladder UVFD 1 14i roof ladder UVFD 1 Stream Straightener UVFD 1 1 3/8"tip UVFD 1 1 1/2"tip UVFD 1 1 3/4"tip UVFD 1 2"bp UVFD I TFT 1250 GPM combo nozzle and monitor UVFD Chock block wf holder UVFD 1 LDH Valve INFO 1 Water Can Extinguisher UVFD Front Bumper 2 50 1.75"hose UVFO 1 200 GPM automatic nozzle SM F-20 PUVF13.11 UVFO Hose Bed 1 200 X 25'blitz line WI 50-350GPM Task Force Tip UVFO 1 4,5"NH Mato to 25"NH female reducer UVFD 9 100 4"large diameter hose UVFD 1 Taw bepWihrtirIdlomth ordriffMalmetrm hart lennonissamMoisi UVFD 1 Elkhart 25"n pule wir 125"end 1.5"tips UVFD 16 50'2 1/2"hose UVFD I I314"Aparlment bundle w/2.5"x 1.5"Gated Y and a 55350 GPM TFT UVFD ENGINE 6483 EQUIPMENT INVENTORY Omen Trauma Bag 1 Adult BP Cuff UVFD I Stethoscope UVFD Mice, Triage Tag UVFD 1 "D" Oxygen Cylinder 12C0 -psi UVFD 1 Oxygen Regulator UVFD 1 Cold Pack UVFD 1 V-Vac Suction unit w/extension tube UVFD 1 Adult Bag Valve Mask UVFD 1 Set of 6 Oropharyngeal Airway UVFD 3 Nasopharyngeal airways 20,22,26 fr.(K/Y-)ely) UVFD 1 Suction Catheter UVFD 2 Tube Glucose(expires 2/1S&4/16) UVFD 1 Multi Trauma Dressing UVFD Blo bag UVFD 1 Trauma Shears UVFD 1 Trash bag UVFD 2 Adult Non Re-Breather UIVFD 2 Nasal Canuta INFO 1 Pediatric Non Re-Breather UVFD 1 Pediatric Simple Mask UVFD 1 Child Bag Valve Mask UVFD 1 Speedy Spanish UVFD 3 Face Shield UVFD Misc, Medical Gloves UVFD 2 Triangle Bandage UVFD a Kerlex,Cling or mil gauze,call It what you want. UVFD MIsc, 4s4" UVFD Misc, Tape UVFD Misc, Band Aid uVF0 4 Trauma Dressing UVFD Blue C-Spine Bag 2 Head immobilizer Tubes UVFD Mini.adjustablo coOar UVFD 1 Tall Collar UVFD 1 Regular Collar UVFD 2 Mull Adjustable UVFD 1 Shod Collar UVFD 1 Roll medical tape UVFD 2 Velcro Spider Backboard Straps UVFD 2 Cardboard Spents UVFD 313112014 Engine 6485 Inventory Apparatus Update: 3116/2014 Medical Update: 3/1012014 By Cooley/Rendon By Cooley/Rendon _Ilecrumred tst Class A Foam:Phos/Chek Class A Fire Control Concentrate Class B Foam Trldol 3%•6%Alcohol Resistant AR•AFFF Ansullte 3%-S%Alcohol Resistant AFFF Left Side Step Compartment 3 Rolls ol Hazard Flagging,(1)red,(2)yellow and black,(1)Yellow UVFD 1 Roll of Life Safety Flagging UVFD 1 Roll Black Tape UVFD 1 Quart 15w-40 Motor oil UVFD 1 Jumper Cables UVFD 1 Hose rubbers UVFD 1 Duct Tape UVFD 1 Can WD-40 UVFD Preconnects 7 1 3/4"X 50'Hose(3 Yellow-UVFD,4 Green UFD) 2 TFT Mid Mello 70-200 GPM UVFD 2 1 1/2"X 100'Single Jacket Hose w/Maxi-Fox adj nozzle&ball UVFD Brass Box 1 1 1/2"to 1"Reducer UVFD 1 Smooth bore tip 2.50.5 UVFD 1 21/2"DBL,Female UVFD 2 2112"DBL.Male UVFD 4 2 1/2"x 1112,Reducers UVFD 2 1112 DBL.female UVFD 2 11/2"DBL,Male UVFD 2 1 5"hose T UVFD 1 4"X 50'LDH Hose UVFD 1 4.5"double male UVFD 1 4.5"female x 2.5"male Reducer UVFD 1 4.5"double female UVFD 1 1.5"Adj.INIldand Nozzle/100'15'Single Jacket Hose!brass 2.5 x 1.5 UVFD 1 4.5 Male x 2.5 Female UVFD 1 4 5"female 025"female (Brass) UVFD 1 Knorr F.D.C.Keyverench#26331 UVFD 1 1'Turbo-Jet Nozzle 1710-#85 UVFD 2 1'KK Adjustible Nozzle vd Ball UVFD 1 Wheel Chalk (Under Compartment) UVFD 0 Spanner Wrench UVFD 5 Wood sprinkler/Door Wedges UVFD 1 Rubber Mallet UVFD 1 11/2"cap UVFD 1 Elkhart SM-20F 200 GPM nozzle 422 UVFD 1 Blue Mop Bag containing: UVFD 4 50'pencil lines UVFD 4 Garden nozzles UVFD 4 1"to 314"reducers UVFD 1 Garden nozzle UVFD 1 1"to 3/4"reducer UVFD 2 Hose rubbers UVFD UVFD Left Front Upper 2 Salvage Covers UVFD 1 Canvas debris carrier UVFD 1 Hall Runners UVFD 0 Tank Trap,50 gal Need 1 UVFD 1 Tool Box with Assorted Toes UVFD 2 Spanner Wrenches UVFD Hydient wrench UVFD 0 Raytek Heat Gun moved to 8552 UVFD 2 Portable light UVFD 1 MSA SCBA UVFD 1 2 5"X 20'Filler hose UVFD 1 Roll of rad/white life hazard tape UVFD Left Rear Upper 1 Hun Bar UVFD 2 Roll plastic sheeting UVFD 1 3"Hose Clamp UVFD 1 Sledge Hammer UVFD 1 ur Bolt Cutter UVFD 1 36"Bolt Cutter UVFD 1 24"Pipe Wrench UVFD Hallgan Tool/Axe,Flat Head(marriage) UVFD 1 Bag of 151'Repo°rang.wl 11 PM with.fallowing; LIVED 1 8 Plain UVFD 10 Looking Rings (7 on Z els I In sofevere) UVFD O Prue*Conir UVFD 2 Anchor Straps UVFD Load Moue Strap UVFD 1 Prank meeting puffy INFO 2 Anchor .I uotecRes UVFD 2"Puffers UVFD / 1-PuNy UVFD ISO' IR'Rum Rope UVFD 1 CoNselon Male UVFD f Rappel Race NEEDS ONE•where Is IR? UVFD XL41amaso(1-20*,1417 or 151,145' 13)wabbilg,1-Lacklng D ring,1,8Plate and 1-Prus80 1 11.81arnaso 141 ar15),145'or CI webbing,1•Looldng 0 ring.1:11*Plata and 1-Prulik) 1 Orange CMC bag INFO 2 Anchor Klemm UVFD 2 Pluck Cm* UVFD 3 Long wo 2(202(rad or orange) UVFD Engine 6485 Inventory 4 Itieclum webbing(12'.15)(Nue ar Yellow) UVFD 7 Shen Wetting(3W)(green) UVFD Engine 6485 Inventory 1 Pulaski UVFD 1 50'x 318"utility rope(Black and orange) UVFD 1 McCleods UVFD Left Side Bottle Tubes 2 SCBA Air Bottles UVFO Left Rear Lower 1 Smoke Blower(Tempest) UVFD 1 1 Gal.Safety Gas Can (Mix fuel) UVFD 1 12 Ton Bottle Jack UVFD 1 Portable Monitor Folding Base W/Strap UVFD 1 ABC Extinguisher UVFD 1 Funnel UVFD 1 CO2 extinguisher UVFD Hose Bed 10 4"X 100'LOH Hose UVFD 1 41/7 Male x 212"Female Reducer UVFD 1 ApL Suede ITV X 100*Hsseweiese Slop.2.5•xt.5•erlsd wit d TFT(1/2.10) UVFD 4 212"X 50'Hose with 350 GPM TFT Nozzle(#25) UVFD 16 3"X50 Hose WFD 1 Play Pipe Brass/Chrome UVFD 1 10'Pike pole UVFD 1 Blue Backboard UVFD Dunnage Area 1 Lgr scoop shovel INFO 2 Round Point Shovel WFD 1 Square Point Shovel UVFD 1 McCloud UVFD 1 TFT Monitor w/Combo Nozzle UVFD i TFT Stack lip Set UVFD 1 TFT Stream Straightener UVFD 4 Small Orange Traffic Cones UVFD 1 Push broom UVFD 1 5 gallon bucket kitty litter UVFD Rear Compartment 1 20'03"hose with 212"x 212"slamese UVFD 1 Pick Head Axe w/scabbord UVFD 1 Stihl MS 280 chain Saw w/20"bar Ser# 268781803 UVFD 1 Stihl TS-400 cutoff saw Ser#18621581 UVFD 2 Cutoff Saw Blades UVFD I Hurst Cutter UVFD 1 Hurst Combi Tool UVFD 0 Husrt Power Ung(smaN Honda) from E8584 missing 215/2014 UVFD 0 Hurst Power Unit(Honda) moved to 8552 UVFD 2 Hydraulic Hoses(1 orange 1 blue) UVFD 1 Ammo Can wl 12 foot of chain UVFD 0 Bag of tine chains missing 2/5/2014 UVFD 2 100`x 1"hose UVFD 0 Peek and Pull tool(hay hooki missing 2/52014 UVFD 1 Red Tarp UVFD 0 Bee Tarp moved to 8552 UVFD 1 Red Plastic Tool Be with DeWatl Sawzall Serial#58184 UVFD 0 Yellow Rescue Plate missing 215/2014 UVFD 1 1 OLChaln Oil UVFD 1 Pair of green chainsaw chaps UVFD 1 Hydrant Tool Kit w/2 Spanners,1 Hydrant Wrench UVFD Right Rear Lower Misc Flares/Fusees In Red Flare Container UVFD 1 Water Can extinguisher UVFD O Plastic reel w/50'extension cord missing 2/5/2014 UVFD 1 Honda 1000 generator Serial#EZOA-1058890 UVFD 4 Mind hose hose peckwl 300'afhese,3 Ts ea..1•standard hose clarrp UF03;UVFD-1 2 Step Chalks wood UVFD 2 Stop/Slow paddles COF's UVFD Misc. Wood Cribbing UVFD 1 Mop•Up Kit Yellow FFS pack UVFD 5 50 ft Pencil Hose UVFD 5 1x3/4"Reducers UVFD 5 314'GH Nozzles UVFD 1 Red SCBA bag with Safety Vests 2-XL,1-3XL x 1.4xL UVFD Right Front Lower Misc. Face masks-N-95 UVFD O Yellow C-Spine Bag missing 2/52014 UVFD 1 Blue Medical Bag UVFD O Mega-Mover in Blue FSS bag missing 2/52014 UVFO 1 AED#U0123.2 pads,4/12 0 12112 UVFD 2 Extra Head Blocks UVFD 3 Plastic Boxes UVFD 1 Spare 17 Oxygen Bottle UVFD OV 0 Water Rescue Gear moved to 8552 Right Side Bottle Tubes 2 SCBA Air Bottles W+ ry • Engine 6485 inventory Right Side Step Has-Mat Compartment 1 Can Plug and Doke UVFD MIsc Absorbent Pads and booms UVFD Exterior 1 24'Extension Ladder UVFD 1 14'Roof Ladder LIVED 1 Attic Ladder UVFD 1 Ladder End Cover UVFD 1 Hydrant Wrench,1-tailboard WI 2 Spanners UVFD 1 Trash Hook UVFD 1 Sheetrock Hook UVFD 2 Pike poles LIVED Cab 2 StreamllghtBox w/Charger UVFD 1 Run Book LIVED 0 Pre Plan Book missing 2/5/2014(Behind Driver's Seat) UVFD 1 PH Test Kit (Under Capt Seat) UVFD 1 Blue Lock Out lock (Under Capt Seat) UVFD O David Clark Model C6405B PM 40763G-11 headset/edlo PTT adapter UVFD 2 Smoke Detector (Under Capt Seat) UVFD 1 Roll of Toilet Paper (Under Capt Seat) UVFD 3 Lockoutiag out red locks (Under Capt Seat) LIVED 1 Slim Jim (Under Rear Seat) LIVED I Set Reflective Triangles (Under Rear Seat) UVFD I Fire Shelter (Center Console) LIVED 1 KED (Under rear seat) UVFD O Ukiah City Run Book•Moved to 81 UVFD O Buddha's Pm Plan Book-Moved to 91 UVFD Misc. Fire Road Signs UVFD 2 Box Latex Gloves UVFD 1 Kenwood Mobile Radio UVFD 2 Benda-King Portable Radio w/3 batteries UVFD 4 Siglronics Radio Headsets Model SE-2 LIVED 1 S'ren Box LIVED 1 Registration and Insurance (Clipboard) UVFD 1 Redwood Coast fuel card (Clipboard) UVFD 1 Voyager fuel card (Clipboard) UVFD 1 Aluminum Clipboard UVFD 1 2008 Emergency Response Guidebook (Overhead) UVFD 1 Flood Fighting Methods (Overhead) UVFD 1 WMD Guide Book (Overhead) UVFD 1 Field Operations Guide(FOG Manual) (Overhead) LIVED O MSA 4 Multi Gas Meter missing 2/5/2014 UVFD I Kestrel (Overhead) UVFD 1 Write In The Rain Notebook (Overhead) UVFD 3 Safety glasses (Overhead) UVFD 1 Pocket guide to Tank Cars (Overhead) LIVED 3 MSA SCBA UVFD 1 MSA Thermal Imaging Camera(TiCI LIVED 2 Streamtight Rechargable Flashlights UVFD O MCI Plan book missing 2/5/2014 UVFD 1 Passport Holder UVFD 1 Ice Chest UVFD 1 MSA TIC sun shield UVFD 1 Knox Box UVFD 0 Spare MSA TIC Battery missing 2/512014 UVFD 1 GE Spot Light UVFD 1 Case bottled water under rear seat UVFD 1 Barska binoculars UVFD Mlsc Snack Bars under rear seat UVFD 2 BK leather holder under rear seat LIVED 1 Can of antiseptic wipes under driver seat UVFD i vR Engine 6485 Inventory 1 Haz-Mat 10 Cards UVFD Blue Medical Bag UVFD 1 Adult Blood Pressure Cuff UVFD 1 Stethoscope UVFD 1 D Oxygen Cylinder UVFD 1 Oxygan Regulator UVFD 1 Sam Splint UVFD 1 Adult Bag Valve Mask UVFD 1 V-Vac UVFD 2 Cold Pack UVFD 2 Tube Glucose(exp.4/18) UVFD 1 Set of 6 Oropharyngeal Airway UVFD 3 Nasopharyngeal airways 20,22&261r.W/Lubricating Jelly UVFD 1 10"x 30'Large Trauma Dressing UVFO 1 60"x 06"Sterile Burn Sheet UVFD Misc. Triage Tags UVFD 1 Trauma Shears UVFD I Blo hazard bag UVFD 1 Bag shoulder strap UVFD 2 Adult Nonrebreather Mask UVFD 2 Nasal Canula UVFD 1 Ring Cutter UVFD 1 Child NRB INFO 1 Child simple mask UVFD 1 Child Bag Valve Mask WI m"sc sized masks UVFD 3 Mask/Face Shields UVFD Misc. Gloves,2 pr. UVFD Misc, Tape UVFD Misc. 4"x 4"Dressing UVFD Misc, 4"Mules UVFD Misc. Triangular Bandage UVFD Misc. 8x10 abdominal pad UVFD 2 54 Lemino Pads UVFD Misc, Bandaids UVFD 1 Yellow Field Blanket UVFD Yellow C.Spina Bag missing 2/5/2014 UVFD 2 Head Immobilizer tubes/straps/side pocket) missing 2/5/2014 UVFD 1 Peril collar missing 2/5/2014 UVFD 1 Infant collar missing 252014 UVFD 3 Adjustable collars missing 215/2014 UVFD 2 Cardboard Splint missing 2/5/2014 UVFD Misc. Tape missing 2/5/2014 UVFD 2 Set Spider Straps 1•Black,1•Black and Red missing 215/2014 UVFD 1 Trauma shears missing 2/5/2014 UVFD 1 Duct Tape missing 2/52014 INFO Plastic boxes UVFD Box EH UVFD 1 OB Kit UVFD Misc Box Hand Wipes UVFD 2 Blo•Hazard gowns UVFD Misc Oxygen o•rings UVFD Extra 4x4's UVFD Box#2 UVFD Misc. Bio•Hazard Bags UVFD 1 Yellow field blanket UVFD 1 Extra V-Vac Cartriage UVFD 1 Stuffed Animal UVFD 1 Non Re breather UVFD Box#3 Siskiyou Burn Kt 1 saline-2x 0/12) UVFD 3131/2014 II " . MCI/USAR 64 Trailer Inventory Update: 1 3/10/2014 By: Bushby/Nelson/Dresbacf—h 1 48"x 4V 3/4"Plywood UVFD 1 USAR Table L .... 1 Orange EZ Lift Jack UVFD – 5 Mull-colored Prussic Cords UVFD 3 Blue Prussic Cords pi-- UVFD — 1 Black/Grey Lid Rubbermaid Action Packer Sgm.I UVFD 1 "H"Oxygen Cylinder whegulator and green hand cart UVFD 6 7/V 0.0.x 48'Metal Pickets(Painted white/blue/white on en_rj1 UVFD 1 24'Pipe Wrench UVFD _. 1 Collapsible Shovel UVFD 2 36"Wrecking Bar UVFD 1 36"Pinch Point Bar UVFD _ 4 51.5"Pinch Point Bars UVFD – 1 Honda EMS 4500 Generator UVFD — 1 Ace Hand Saw 26112 Pt. UVFD - 1 Bahco Razor Hand Saw 22110 Pt. UVFD 1 Blue ratchet strap UVFD _I Page 1 of 9 Left 'r- ih�r ow�C...... ........ .. ... .................. ISh�Uf#1a'SPoeEvo Unfaria„ 1 #1 Irk l"l, �..._ 6 ,Orange HDX Backboards1,11.11 I 1 1. .wmw Mukflalor Orange Box Includin?. 1 1 Oxygen Regulator-1500 PSB 1 1 111. 1 8 Non Re-Breather Masks 1 Green Oxy pen Hose wIFllltin s 1 ,Cream Colored Tool Box VncludlnilI UDVFO 1 1 Ball Pin Hammer .l UVG Um 1 13tb.Maul I... UVFN1 1 1 i16° PSawsr:Barw 3axdPmblad®s 1 IIIMIE I LIVFD 1 1 Can 2 Hack ,UVF le Channel Lock Pliers UDVF¢D 1IIIIM Ell 1 ° 112"Crescent Wrench VF D IIVVireCutlers I UV FD fardla, liNFIM � MIIMIll 1 Utility Knife UUVt 1 :Allen Wrench Set ' IIIIIIIIII UVF:: 3 Flat Head Screwdrivers IIIIIIIIII INF i>r111 2Phlllla Head Screwdrivers UUVFb 1......... .Bastard FdVe UyVFr .. 1nch Set Ilk 1111111111111111.11.1111111111 Me4 c Wra ch Sot6161111. UVFCVFID NM 1 'Drente 6"Lufkin Tape Measure UVF1W I MI 1 Wooden screws.... ._....._ l UVFD 1 Box m ................................ en dowel-plug UVF® 1 Caro o:ener 1 I UVFD 111.111111 Shelf#2 1 t __..._ I 4 Oran a HDX Backboards _ Mar 1 Orange bag blue life safety line, —MC Shelf#3 1 : 111111111111.1 1 r pox tR11 2 Purnp loltles of Vionex I MC NMI I 1 _. 1 Box of X co a Thumbs Up0Usotati le GownsMa; 1 :Sprat.:Bottle of BlozldeJ 4 Boxes Fncon Sorties 1400 Spectacles rSafel Glasses A. Yl6) � II...._ MCI1 1 Box Medium Latex Examination Gloves _,— J 1 I Box X Larfpe Latex Ex.a natlom Gloves 1 1 Mar 1 `, 1 Zlploo Bag of Red Blo-Waste Bags ..1MC IEll 1 Box Kendall Alcohol Preps MC I 1 Box Maxl-Mask.Surylcal Grade Masks r5, C MN _1�_. g_g2 Mom Towelettes(exp,.3108,3/08, MC I 1 Bap ofFlues Ba�� Ear uts � MC 2 Combo Pa t Masks i MC 4 : il______.7 2 box 1 melon li,loCk ba:,s1 MC . 111.11111 1 RACAL:X-Small Green Face Mask 1 White 13 Gallon Trash Batts MC I , Page 2 of 9 .4 0 Shelf#3 continued): Box#2: 1 8 Stethoscopes(Ret MC 1 Blood Pressure Cuff-Child MC 1 Blood Pressure Cuff-Infant MC 5 Blood Pressure Cuff-Adult MC 4 Childs toys/stuffed anlimals MC I Box#3: I . F ...... 12 EVACU-AID Portable Stretcher Red MC 1 _ Box#4: Extra Tubes and Holders ) 1 2.5 Endo Tracheat[Tube ET Tube MC 1 3.0 Endo Tracheal Tube MC 1 3.5 Endo Tracheal Tube MC 1 4.0 Endo Tracheal Tube MC 1 4.5 Endo Tracheal Tube MC 1 5.0 Endo Tracheal Tube MC 1 5.5 Endo Tracheal Tube MC 1 6.0 Endo Tracheal Tube MC 1 6.5 Endo Tracheal Tube MC 1 7.0 Endo Tracheal Tube MC 1 7.5 Endo Tracheal Tube MC 1 8.0 Endo Tracheal Tube I MC ..-- 1 8.5 Endo Tracheal Tube MC 1 9.0 Endo Tracheal Tube MC 1 9.5 Endo Tracheal Tube MC 1 10.0 Endo Tracheal Tube 1 MC 3 Thomas Tube HOT-e-Td rs MC 15 Adult Non Re-Breather Masks MC I Blue LA Rescue intubation Bag containing the followl co MC 1 2.5 Endo Tracheal[Tube ET TubeL MC 1 3.0 Endo Tracheal Tube MC 1 3.5 Endo Tracheal Tube MC 1 4.0 Endo Tracheal Tube MC 1 4.5 Endo Tracheal Tube MC 1 5.0 Endo Tracheal Tube MC 1 5.5 Endo Tracheal Tube MC -4- 1 6.0 Endo Tracheal Tube MC 1 6.5 Endo Tracheal Tube MC 1 7.0 Endo Tracheal Tube MC _ _ 1 7.5 Endo Tracheal Tube MC 1 8.0 Endo Tracheal Tube MC 1 8.5 Endo Tracheal Tube MC 1 9.0 Endo Tracheal Tube MC 1 9.5 Endo Tracheal Tube MC i_ 1 10.0 Endo Tracheal Tube MC 2 Thomas Tube Holders MC 1 Small La niRscop9 Handle MC 1 Lar.e La niosco ie Handle MC 1 #0 Miller Blade MC 1 #1 Miller Blade MC 1 #2 Miller Blade MC - 1 #3 Miller Blade MC 1 #4 Miller Blade MC 1 #1 Mac Blade MC 1 #2 Mac Blade MC 1 #3 Mac Blade MC 1 #4 Mac Blade MC _ 2 Small Stylets MC 2 Large SMets MC 1 Ba,i le with ta ie and KY lube ex.5/ 9 MC _ 3 10cc s rim es MC 1 Set of 6 OP airways MC 1 Ler,e McGill Forceps MC 1 Small McGill Forceps MC I Page 3 of 9 o a ,a Box#5: 1 1 J ._ 1. 5 10 x 30'Trauma Dresslny MC 2 1 Packatyes 4 Kerlex I MC 1 I Ba.4 x 4 Cover Sponges I MC 1 Bag Assorted Dressing/Lamina PaddunoMC 1 f Lao x3 Stll 6 erile Karla 1 .... MC ' Gauze Pad _.� -----:. 1 I Bag Small Eye Pad 1 5/8 x 2 5/8 IM1MC 2 Durable Cloth Tape _e Dist ensers MC : 1 8 x 10"AB Pad1 MOM -11 I f . .. 4 Packages of 4 x 4 y S 8 PI Cawze MC IIIIII 1_ Box Zonas Porus Tape onp es J MC 1 1 Normal Saline 1000 ml ex fires 1 2/112 01 5 I MCIIE - IIIII El _ Box 8; 12 Sam S«lints J MC 11 2 RollDuct e "' _^ 1 1 _.. 2 Bundles off P Po sicle Sticks MC f 11 Triangular Baages MC 2 I Cardboard S Vilry nts IIIMM _ MC 6 Pediatric C-Collars 1 MC 11 1 4 1No Neck C-Colllars j EMI MC 2 J Re•ular C-Collars J , MC 0Short C-Collar I missfinp 3/10/2014 MC --o---Tall C-Collar missfin0 3/10/2014 MC Shelf#4: — 1 Green MCI Bap w/ MC `I 1 IYellow Tarp ( I ... __..... MC 1GreenTarfiMC _. _ _ 1 Red TT Ib1 MC Misc. Trip,ee Flay MC Black aria I 1 I Ma s MC I NE ..J � Tags _... � MC ..I J � 1 Green LA Rescue Ba, 1 I MC _.1 1 "D"Ox ten Cyulnaler wv/Re!Wale: 1500 I a0 (.. Mc ...1 5 Adult Non Re-Breather hilaalk MC _ .J 5 Adult Nasal Cannula 1 8 Berman Airways„prophau VnpeaV) I MC 1 I Blue C-Dollar Bay ..... MC 1 _ 1 1 2 Foam Neck 2 I Sime grVillcro Strolls : MC I L.. -.. 1111 I IJ Roll Tae rays MC _ 1 I infant C-Collar MC MC — I 1 Pediatric C-Colliar MC MN M 1 Neckless C-CohladJ NEMO Short C-Collar __._.I J MC IMO. 1 1 Regular C Colgan MCI. 1 Nall C-Collar 1 MC 1 1 J S ider Stral 1 IIMEMIMIIII................... .. Page 4 of 9 1 Orange Trauma Bag .a.... MC Left Corn.ailment MC 1. Stethoscope Red._,. MC �.. 1 Adult BP Cuff .._._. ... ._ . ....,.._ .. MC... . .._ _, .. Misc. Blo Hazard Bags _ MC 1 Ba Latex Gloves MC 1 Pump Bottle Hand Sanilizer _.. MC 1 1000 mL Saline ba ex.fires 12/1/2015 MC —Middle Com.arlment MC Misc. Si*Use Thermometers MC _.. 1 56°'x 90°'Emergency Blanket MC 1 Sterile Burn/Trauma Dressing 1 MC 4 General use s.on.es 4x4's MC 1Sterile Multi Trauma Dressin. MC 1_ Set of 5 OP airwa s MC 1 Bundle Po•side Sticks MC 1 5"x 9"Lamlno Padding MC { 9 Small Eye Pad Oval 1 5/8 °'x 2 5/8" _.. i �_ MC ' 1 Conforming Gauze Bandage MC 1 Laerdal Pocket Mask ! MC .. _.. ..... .. ....._ ._. 1 Box Suri r Masks... MC w.._ 1 Tweezers Mc ▪ 1 Su.Ical Scissors MC Misc. Band-Aids MC 1 Dis enser Flexible Clear Tape MC Misc. Anlise•tic Towelettes 3/08 MC 1 Silver Emergency Blanket MC yMiddie Corn arimentLContinued) .., MC a _ 2 Instant Cold Packs MC 4 Flexible Elastic Banda es MC 3 Hurt Free IA/lap _ MC. 2 Triangular Bandages MC Misc. Tae Rolls ... _..... MC.. .. ▪ 1 Roll Duct Ta•e _..._.._._ MC Right Com artmeht MC 1 0.B.Kit ....� MC 1 .5 liter Bottle of Purified Water 12/112015J MC Box#7: .... 20 Pairs of Leather Gloves Bog#B..,Y UVFD . .. .. � ..,p . mm N ...., .. ... ...._ _ _ I _. . Iw_ . I 2 22"x 18°'Sterile Comiress and Bandage _.. MC 6 Stuffed Comfort Toys UVFD Box#9: .. 2 Chisels w/Yellow Plastic Handles UVFD 2_. 21/2 lb.Engineer Hammers UVFD 1 .........2 Ib.Engineer Hammer.....__ ....... ... UVFD 1Combination Square _..._ ..... UVFD 2. ....._16 oz.Rip Hammers _.... UVFD 2 Tool Belts WI Tape Measure,Pencil,&Square UVFD 1 .BaaAssorted Rags T_.._ _ .. ... UVFD 1 Spray Can of Fluourescent Pink Paint UVFD 1 Spray Can of High Visibility Yellow Paint UVFD 1 Plastic Faiger Coffee Can of Duplex Nails UVFD 2 Boxes 8D Duplex 2 1/4"Nails UVFD 1 Ratchet and Socket Set UVFD 1 Yellow Bucket UVFD 2 Pencils/Crayons UVFD 1 1 1 25'LuikinTape Measure(Red) UVFD j 2 3 lb hammer,yellow fiberglass handle 11.1111 _ UVFD Page 5 of 9 Shelf#5(Floor Level): 1 L100 foot orange extension card UVFD 1 Skill Saw ...... _ _ _ UVFD... 1 DeWalt Chop Saw 1 UVFD ive 1 1 Universal Couplet Trailer Lock-®u�hitch UVFD 1 First Aid J ck-Red I UVFD 1 4 Ton Jack -Rad _ UVFD ... Boxwith I ... UVFD_WI I 4 I Particulate Respirators I... UVFDII 1 f Bag CwTipusQ L UVFD L 4 —• I Rolls Hurt Free Tape � UVFD J 1 I RACAL X-Small Green Face Mask UVFD Misc. I4"x 4"Gauze Pads 1 UVFD I Misc 3°x 3'Gauze Pads I UVED _ Misc Tape I UVFD J 3 Self-Adheadng Elastic Banda es UVFD 2... Instant Cold Packs — _ .__ • UVFD 2 I Triangular Banda fes 1 UVFD J 1 Roll Curlex T I UVFD 6 Portable scene lights 1 4 Port 40'splitter box J ( UVFD J .1 UVFD 1 �4 port 15 s� atter box f l UVFD Box#1�u � --1 _ 40 Blankets MC I.... Box#11:f 8 jEVACU-AID Portable Stretchers,Red') Cardboard _ _ Box: 35Adult Non Re-Breather Masks Page 6 of 9 """'''''3,42,11:0•4,7'.., ' 1; ' EXHIBIT F , , 1 ' '.. ;:• !-I-. I . I . • $ . .„ • . 1 . , 4,, . • . . . . . . , •• , .. 1 .. • .,. . , .. . .... . 4111,0,,,,,,, :, • . ,, ,,,t.,•,;.,....,,. ..•.. ., ,,,11,• 4' '•'' ' ' ' ''%' '' . - . . - i,.,... . ..,,.., ,41 . t. ,. • ; ::. , „ , , ,,I, mil , . s . • , ,, ,, . _ . . _. . • . - ' - .. ' . ..:•• ...,,NAP,...: ',...,, '''.. - , . 1 . . 1 . 71-11111 . , . . . • If 4 i • la 4 0 • I A. I ' I: 1 11111 : ,— . . . ii. 1 1 . „ . • . , • ,,,‘ ,.' . .. . . II iir., :rmilli1111111 ,,., - • 1 _,I,' —*. - 11. 1,,, 1 11 11,11 II 11,,,,,,, ,111 1111,1 11„11111, 1111 1111111,1 1,11,111, H101,11 ., 11,111 1111.. 1,11,1111,111,11,1,,,,,,,11,11.110010,111 1 II i # II„hi 1 ,i,1111111111111111111111,111101101111111111111111,11111111111,11,11,11,111,1v,11,11,11111,1111111111111111111111111 1 11111111111111111111,1 '' 1, 11,,,,,,11111111.11111111111111111111.1111,111,11,I 1111111 1 .111111111 1 1 11111 II 111,1011111,111,0111, .111.. .., 11111_,L,11,11,111,1111,,,,,,111,111111,1„1„1„,„1,111,1111111111111,1,,,,,,11111, .1,11 , r. 111,1111i oil , b,, 11, 11 11111.111 11111111111111111111 1 ,10111 , 1 , '.1111,11,11,111,11,,,, 11,11 III 11 1,1111 II 1 , 1 ..,..-1,1 P' 11 ') 111111111111,111111 lm IIII1 1 111111,111101 '' 44111 1 ' 7 1,1 1,11, il 111 1 I 1 I 1111111HO III IIIIIIIIIII, 01 c1 . I 111111111111,, 11111! • 1 ' / .1, ''' iiii, ,'111 III iliiiii111111111111111111111111111. III" 9,, _ i 1, , 1 111,11 IIIIIIIIIIIIIII1 1 ,,,. ' 11, 11111111111111111 11 111011 11 11111 I' I 11111111111111IIIIIIIII1I 111111111r 1111111111111111 .":11'1'I.11.1111111117:1111111111111111101111111 ter,i,,p ,, ..,....., ......1 10111 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII , 111 9 , i oiL 1 . .„ ... ,.111111 .111111111111111,11,111,11111111,11111111111111111111 _ 1 i , 1.01000,111.11111111111111111111111„1101111111111 ,,Iv., . *,, .;..,...,-..i. 1:70‘,._6E„.., 4 1 1111111 10 0011 dill ; .:.',.......-..,,,,. .,-. iiimmi 111111111 11111111111 EXHIBIT G PAYMENT SCHEDULE Two Year Interim Agreement-City of Ukiah and Ukiah Valley Fire District Direct Payments to Fire District Payment#1 Payment#2 Payment#3 Payment#4 u....on 1 4neee30,5014) (MO-Demrabr347$3141 i50.051Awn 30,20151 WW1-00000031,20151 COST SHARES:City of Ukiah 2013/2014 approved Allocations Regular Salaries $ 136,280 $ 68,140 $ 68,140 $ 68,140 $ 68,140 PERS $ 38,724 $ 19,362 $ 19,362 $ 19,362 $ 19,362 Overtime $ 115,200 $ - " $ - $ - $ $180,000.. Fuel&Fluids $ 28,160 $ 13,160 "" $ 14,080 $ 14,080 $ 14,080 $44,000 Supplies/EMSincluded $ 40,320 $ 7,320 " $ 20,160 $ 20,160 $ 20,160 $73,000 Contracted Services Chief $ 42,000 $ - Stipends $ 100,350 $ - $ 50,175 $ 50,175 $ 50,175 Volunteer Program $ 46,257 $ 46,257 $ 23,128 $ 23,128 $ 23,129 Rent/Utilitles/Maint $ 28,000 " $ 22,750 $ 22,750 $ Total Direct Payments to Fire District $ 182,239 $ 217,795 $ 217,795 $ 195,046 $ 812,675 "" Fire Chief Services Hopland 21,000 21,000 21,000 63,000"" "Notes $ 875,875 City to Pay OT to City Employees Fuel and Supplies amounts limited to amount as of date agreement is entered Chief pay not port of Payment#1-re-directed to District balance of FT 2013/14 Qty's Obligation under true-up for overtime,fuel,and supplies will not exceed the total Oty Council approved allocation fix these line items Actual PayOut to District Dependpent upon Actual Cost of Non Fixed items(Fuel,Supplles) The City pays$28,000 in the fast year,$45,500 in the second year for Rent/Utilities/Maintenance ...Note:Oty of Ukiah continues$3,500 per month payments to Hopland Fire District for Chief Services 4/2/2014 AMENDED EXHIBIT G PAYMENT SCHEDULE Extended Two Year Agreement Payment Schedule Updated May 14,2015 Direct Payments to Fire District PROPOSED Payment#1 Payment#2 Payment 913 Payment#4 Payment#5 Ianuaryl 466330,2014) (lulyl-December 31,1114) [Januaryl June 30,20151 (July1-December 31,2015) Janaury 1,20164une 30,2016 COST SHARES:City of Ukiah �4i:5(�44)4atrpnf I Regular Salaries :1363280 I$ 68,140 $ 68,140 $ 68,140 $ 68,140 68,140 PERS ` j!t :a'3$;72'4t3$ 19,362 $ 19,362 $ 19,362 $ 19,362 19,362 Overtime •.1S0,onp* $ ** $ $ - $ '. $580000 : •°" T. Fuel&Fluids '$ !r,-,,,2 it,'28$$110,;5 13,160 ** $ 14,080 $ 14,080 $ 14,080 14,080 $44,000 8: Supplies/EMS included m„i,, .:.s,4,320 $ 7,320 ** $ 20,160 $ 2%160 $ 20,160 20,160 $73,000 "E- Contracted Services - Chief l''',' s 4t1/0j3, $ - Stipends k51048S0 $ - $ 5%175 $ 5%175 $ 5%175 5%175 Volunteer Program i$.i,r.ii'c;r;.i°.C:4625'7.$ 46,257 $ 23,128 $ 23,128 $ 23,129 23,129 v.. Rent/Utilities/Malnt ,,„ „,-, yi, $ 28,000 ** $ 22,750 $ 22,750 $ 22,749 22,749 Total Direct Payments to Fire District $ 182,239 $ 217,795 $ 217,795 $ 217,795 $ 217,795 $ 435,590 Direct To Hopland Monthly*** 21,000 21,000 21,000 21,000 42,000 **Notes $ 477,590 City to pay OTto City Employees directly,estimate for 2015/16 based on 2014 actual City's Obligation under true-up for overtime,fuel,and supplies will not exceed the total City Council appraised allocation far these line items The City pays$28,000 In the first year,$45,500 in the second year for Rent/Utilities/Maintenance "'Note:City of Ukiah continues$3,500 per month payments to Hopland Fire District for Chief Services ATTACHMENT2 RESOLUTION NO. 2015-10 EXTENSION OF TWO YEAR INTERIM AGREEMENT BE EEN CITY OF UKIAH AND UKIAH VALLEY FIRE DISTRICT TO JUNE 30, 2016 WHEREAS,the City of Ukiah entered a two year interim agreement with the Ukiah Valley Fire District (UVFD) effective January 2014 through December 31, 2015; and WHEREAS,the agreement provides for combined Fire and Advanced Life Support(ALS) services covering both City and District residents; and WHEREAS, the current contract has enabled the City and District to operate these combined services while continuing to explore financial and governance options for the long term delivery of combined services ; and WHEREAS, extension of the current contract through June 30, 2016 will provide an additional year in which the two parties can further explore a model and options that could lead to long term combined service delivery; and WHEREAS, the draft City of Ukiah FY 2015/16 Fire Department budget includes funding for two payments of $217,795 each, for a total of $435.590 under the contnact, as shown on ^~� amended Exhibit G to be attached to the current agreement. NOW, THEREFOFKE, BE IT RESOLVE0, that the current term of the Interim Two Year Agreement for Fire Protection and Emergency Medical Services between Ukiah Valley Fire Protection District and City of Ukiah, currently scheduled to end December 31, 2015, is extended through June 30, 2016. m P��SSEX���NU�������PTE[�this 3 day of June, 2015. by the following roll call vote: AYES: Councilmembers Mulbeccn, Doble, Brown, Scalmanini, and Mayor Crane NOES: None ABSTAIN: None ABSENT: None | ^ - irlar ouQ|am . Crane, Mayor ATTEST: -~� /1/16 Knstine Lam|ar, City Clerk COU NO. 1314-198-A2 SECOND AMENDMENT TO INTERIM TWO YEAR AGREEMENT FOR FIRE PROTECTION AND EMERGENCY MEDICAL SERVICES BETWEEN UKIAH VALLEY FIRE PROTECTION DISTRICT AND CITY OF UKIAH THIS SECOND AMENDMENT to the Interim Two Year Agreement ("Interim Agreement") between the Ukiah Valley Fire Protection District ("District") and the City of Ukiah ("City"), dated April 10, 2014, is entered in Ukiah, California ons\ t , 2016 ("the Effective Date"). Sections 1, entitled TERM, and 3, entitled CITY PAYMENT FOR SERVICES of the Interim Agreement are amended as stated below. Except as expressly stated in this Amendment, all other terms and conditions of the Interim Agreement remain in full force and effect as stated therein. 1. TERM The term of the Interim Agreement is hereby extend as authorized by resolution of the City and the District on or about June 3, 2015, and for an additional period of up to one year from July 1, 2016 to June 30, 2017, subject to earlier termination as provided in paragraph 7. 3. CITY PAYMENT FOR SERVICES I. MERGED SERVICES COSTS For the provision of services under the Interim Agreement, the City shall pay an amount based on the actual cost ("Merged Services Costs") for the expenses specified by line item as detailed in the column labeled "increased cost from merged activity" in Exhibit A to this amendment. The City will make a total of four payments to the District for Merged Services Costs, each payment covering the services to be provided in the ensuing three (3) months. The payment for Merged Services Costs will be based on four equal payments of the total specified in Exhibit A for the 2016-2017 Fiscal Year with an adjustment ('True-Up") made prior to the payment for the next three-month period based on the actual costs incurred for the previous three months. At the conclusion or termination of the Interim Agreement, a final true-up will be performed and a final reconciliation payment, if any, will be made by or to the City. The City will make the first payment for Merged Services Costs to the District within two (2) weeks of the Effective Date of this Second Amendment. The remaining Merged Services Costs payments will be made no later than 30 days from the beginning of each subsequent three (3) month period to allow for the Parties, through the Fire Chief, or his designee, and the City Manager, or his designee, to True-Up the Merged Services Costs. During the corresponding fiscal year and the Term of the Interim Agreement, the City of Ukiah will continue to budget $435,590 in contractual services to pay Merged Services Costs. Any unused funds will be allocated to improve the scope and level of services related to the Interim Agreement, including personnel, equipment, and/or facilities. II. COST OF FIRE CHIEF As specified in the Interim Agreement, the City shall continue to contract with the Hopland Fire District for administration services among the Hopland and Ukiah Valley Fire Districts and Ukiah City Fire Department. The payment for the City's share of Fire Chief Services in the total annual amount of$42,000 shall be made in equal monthly payments during the term of the Interim Agreement. III. COST CONTAINMENT REQUIREMENTS a. Cost reviews. Each quarter the City Manager and Fire Chief shall conduct a review of the 1 COU NO. 1314-198-A2 costs of the services provided by the District and City pursuant to this Agreement in an effort to keep close track of fire protection and emergency medical costs. Where necessary or advisable, District and/or City shall institute cost containment measures. Cost containment measures may be made by the Fire Chief and/or City Manager when those measures are within the authority delegated by their respective governing body. If the authority has not been delegated, the Fire Chief and/or City Manager shall recommend those measures to their respective governing body. b. Reports. The Fire Chief shall prepare and submit to each Party's governing body a written quarterly report detailing actual costs for the quarter. The report shall also include: • A comparison of the quarter's expenses with previous quarters and with the budget; • A description of significant events during the quarter that impact the amount of Merged Services Costs and the impact of those events on such costs; • The amount of sick leave, worker's compensation and overtime incurred or paid during the quarter and the impact on staff availability; • The amount of actual and anticipated reimbursements from OES and reimbursements for medical supplies, if any, from any private ambulance company; and • The elapsed mileage from mileage logs for each fire engine or vehicle,showing the amount of mileage driven from the last report and the total mileage of the vehicle. IN WITNESS WHEREOF,the parties have entered this Agreement on the Effective Date. UKIAH VALLEY FIRE PROTECTION DISTRICT CITY OF UKIAH By.,, � ' Board Presid t Ci anag ATTEST: ATTEST: ff tts,6• Clerk o he oard City Clerk Reviewed as to form Reviewed as to form:,, r / � r City . o � ...., l9istPi COUn �I �"'�rney 2 a 0 ATTACHMENT 1 . . UKAHVALLEY FIRE DISTRICT P�.•1013 , 1N17Bud 14,17 BudOvt !across*District OnI with M•u�•r merged activity p . ..., ,,.�,., _....,.,.,.... ...�� .......,.. .... ............___ _. . _�._..,_ ..... ,... ... 34110000.,, $489589.00.............,,.,,,, ..., ....., .,a. ..,. .,.,... ._.„_.._._....�.._. ....,.....,.... ....�....._. .....� .,, a , .^...$148,480 00 Increase b Bala to maks .. 1 OM•lon Chief $ 881011-REGULAR SALARIES 1. 16 rail Mill ci yI/ I,Ca alm ,,_... I,,, VM avrvoun _...112 FAE•1 ... . m..... ...., .... $5,0000 $11 - . 861012 w j1300 HRS EXTRA HELP . . EXTRA ... _.,.,»........,.,...., ,, ... ... . ..�..mm.m.. .,,... ..........�. ,.,._$500000O 0 .00 ...� ,_ . ... ..... ........... 11240 HRS SEASONAL HELP ,,_,•.. ._,.ME $67,250.00 Sig 000 00� $21 750.00 • dal b BaVa tuoruuaaa 881013FSI EMER _ _. _ .. ,... ...,.._.., ,AA,EMERGENCY CALL-BACK VACATON 8 SICK LEAVE COVERAGE I I 861014 STIPEND PROGRAM 1 $0 00 $0.00 $0.00 861021 RETIREMENT CONTRIB .... -_$118 821.00 91181„757 401 $42 938.00_' doe to ur.alary�11 r rn6ems DISTRICT B,EMPLOYEE CONTRIB 8121 800. ... .,..... .., ...., L,.. ......... DISTRICT UNFUND LOB.CONTRIBUTION $33957 DISTRICT 457 PLAN MATCH 15 am s$100mo x 17mroauj ........ ....._ _ .. ...,_ ,, .... ..m,. ...., , ... ... 1 15 50011 .... UN PI'x Jf•!fr• 111861022- RITY 1135500 1012 8 1014 x 6.2% ,,,,,,,,, „_„ 1 $7 858 00 $9 000.001 $1342.001• absorbing city volunbv rr 681023-MEDICLAREc �......_ ,,,..1014 x 1 45% $3579.00 Se 0 .. ., .. . � ...,.� ..... .00.00 S4 421 001 1686757 1011,1012 1013xabsorbing city volunteers � $0.00 _. .. 881030 EMPLOYEE INSURANCEY ................................................... _.�._ $8800000 $813000.00 ... _ ..... „� LIFE.MEDICAL,DENTALII VISION EAP 861031 UNEMPLOYMENT $0 682A0 $7 600 00 $61600 • dui to salary Vouu naa6tv ... ..�,.,,�............................................_ ,_....... __......... a u. NNW 1 45 661035 WORKERS COMP ,... ... ...._.. ,_ ., .., ... .. 140,000.00 1 5$7,500 001 ..... $S 000.00 • duo to ..... 8902 626 0o NN $2s wa 00 TOTAL SALARIES 8 BENEFITS 0000........ ....... UKIAH VALLEY FIRE DISTRICT ....... Pas 2 of 3 f I18l17Bud8a8, 1a117 Budget Increased oast k U ........................ '........DlstrlctOniY..._.....I,...........whhMava�r...........i.....M�l!.'OodacUvVl 882050-CLOTHING d PERSONALITEMS__._.................................................................................................� ........................... $22 750.00 22 750.00 50.00 Career Personnel Uniform ............................. ............__..............................................................__................................_. 1 1 Allowance.. ..... I. ..........__.$5,400.00. ............_..........I .......... VouMwrT-shirt 8 hat $1,600.00 .................._...................................._._......................L_................................_.. _........................._................................._........................................,.._............................................_.,.a............................................................_........................I I- 1862060 ............................MeaO u mB.........................._._............,.__...___.._........._.__............................................................................................L....................515w 750.00 L_....._...................L._....._„ ............................................... ;802000-COMMUNICATIONS 54„513.00 56 000. @0 .............96fi'02'7.@OI• tar added uine! W.......:w...._................_._.....................,...._._............. MCC GAN 8 air card 31.rfi20.00 AT&T ........................_.................. ................................................._........................................................................... ............................._. ..................... .......___....................................... ..._............................................ ..._............................................. ...................,................................................. ......_...................._ 31 432.00 1 ._..........................ReOEOcT,Oh.........._.__..........................._._..._.............................................................................................................,......................'81 750.00..................._..............................................�........ ,..........._............Mlse...Ieddi,IInOsu.ote.A......................................._....-........._............__................._..........................................,.......................$1,598.00 .....................................r'..-„...................,............................... 882680-FOOD a.._................................................................_........................................,._..................,............... 7 St490..u _........................................._................. ................................... ..................._.........................................................................._...-..............................._..».............,.................................................................�.............................._........ $'2000.0E 5510.00 Sat L_. .62,090-HOUSEHOLD EXPENSE............................................................................................_.......__........_......._.._._...................................................................._....................L_......_...... :3®6@.0® $6'..;x10.00 I Try, „1ffw • addrescal wrsanlrea a. r products,eleanin•su„ lies 662101•INSURANCE•GENERAL ......................................._. $33 500,W, $33.Y.1.110,221 s0!tt GLr Pro�ax,Aut1..E80........... pp 862120-MAINT.EQUIPMENT j .................. vehicles,Ja«rLble®a.8tl0 na_.m .v._._. .........M............................................................................... ...._.._.__......._.... ....................................�_............................ .._�.. $10„113.001 s20000.9 IJtJ',+000®. addMtlor4a yaw unwirnt. 862130-MAIM.BLDGS&ORDS $14776.00 I 0311000.00 $23„12200 " adla1k, . nm+rrtnari 862140-MEDICAL 6 DENTAL SUPPLIES $10 220.001 $32E!0_.._............................_......_.. _...................II ..........._.__......................................................................................._.........._........__._......._.,.__...__....___..................................................................._,...._ ............................�' 000.00 5$1f Wfa.icI doimrnaem am an V 1... ............� I ....................................................................................... ............................... .................... _.;..............'are....rn....e....d.._Ie..rowPren 882150-MEMBERSHIPS1 !1.rbN °Wr008.00 :0.111 ... ....._............L...................._..............., FDAC CFCA 550 258 ___............................................_...._..........................................._................._.....L................._.........._............................__....................,..........._....................... Mende.Co.FIre Chief Asan 210 ._............................CSDA ..... ....... ............................,3850_......_................................................................................................................................_._.................................................................___.........................................._......................................................... ....... ............................ 862170-OFFICE EXPENSE 1 ......._......................................_.,........._.................,...............___........................................ ....._.._...._.........................................................................................................__............_.,__..........................................................................v..._....._........................._......_._..........L.................................9G7,'T 20.00 $6000.00 54,080.00 ffor ad1 peasant* mMo.e offlespufapdbs. 882181-AUDITING (..............._..,........................._._.,................................,...1............................L......... .................f4 U 0,05 5.1 -v0.00 50.00 annualdistrict audh .............................................. ........................................_........................_................................,,.............. ............_.......................................,m............. ..................... fit ........_.........................................................................................................................................._._......................................................................._ ....................................................1.................................... '862183...•LEGAL SERVICES :3,000.00 I 1'3,000.00 :0.001 ........ ,.._....................................................__....._..................._.._...................................................,,.,.....................................I IDl$trlct counsel an nap Ad I 882185-MEDICAL SERVICES ........................._.„,.„.........................._................................................................._.................__._.............................._...........................................,_.....__.....................................,....,......................................... $f0@8.001 914000.00 52832.rb1., Aa ala;a4a fire;ueleuM,'aars 1:erMOUand Volunteer FirafOthorpolie ............................._........_._............._.__.........................................................._.............................................__.__...,.......................................... I 882187-EDUCATION 6 TRAINING.........................................._...._........_.........._._......._........_._.._..............L...................._..._,._......._.............................................L._......._.............�....................__..$15.111110.00 515,600.001 50.1111•I tlncvuaae 0n schedules General Fund 50,00. Measurep B FI 515,000.00•• 11 862189•PROFESSIONAL SVCS T}y $09,200.00 $011800.0@ SIL'u Admin eves contact L s77 700.011 payroll,senrices 1 $3,100.00 s,rinkler xlan cheeks ._..............................._........................................_....................................... SCI ..... ..._...................s6 400.00.....__......................... ............. 862100•PUBLICATIONS&LEGAL NOTICES $2,000.00 962 066.00 $04 p 882200•RENTS 8.LEASES OF EQUIPMENT { ...................................................._................._..,...............,.a............................................ _..........................._......... ............................... .................................................._..__...................................852480.@6 s03 4'02.00 $1,000.001" Owcreame firee'cc per use IMeasure B __.._...,._.........................._........_._........................_...............1........................................ 532738,00« .__............................._.....___.........................__....._.._.._..........................._._.........................................__,_........._....................._._.........I ......................._..................._.....................................................06465_...............................................................................................................L..,...........................e.._.............................................._..................................,,........................................................._L #6463 518/42.00•• 1 I 862220.SMALL TOOLS ....._..._.._....................................................................I $2 0110.001 $0,000.0.0 5'd 6'@0.1111 '° Ilrw,wa¢ro tle raoall nnstnN. .........._................O.�9ullOmernUtoob,lesa than 5500..!a......................................._. .........................................__......{ .......�.. 662231-ELECTION EXPENSE 1 $0.00 $0001 $0„001 862239-SPEC.DEPT.EXP ............................._...........,.,........,....................................................................,,_...,................................................................................................_. .......................................................L......................._..._..._............................ :454200 510000.001 55',ASO.Iq'N • tlm,eu,waaa u-o-raeun"naV ..............................swards dinner,emta.Awards,Knox locks,for re-sale"schedulind..softwarv..................................................:.....................L..mm................................ 862150-TRANSPORTATION 3 TRAVEL 1 $1'.4„850.00 ............9434 6°.11.00 520 111110 N • Inertias Iluc cool returns fuel8 miles a .._ .._..................................._..._..............L......................_...........................__w....._..........,.......................................... '........_....................._...._............._........11........................................................................................................_. 1............._""� 300001 Volunteer nimb I 15000) 862260-UTILITIES wales9,3@0.00 321100E.i11' $110,000.,i "` Oncrease persoonnel rxsewor,,eieeIii$1! .O.O�_.......................... ....._...._. .............., $418 3Nb6,60 ........................$11 i;,.i 449.x1x ............�, TOTALSERVICE833UPPLIESSILL/95601 .....................„.......................................,...................._.................................. .............._L....................... 4 u n UKU41t VAILLEY flRE OISiRILT � ,,,,,,1 rke e 3 of 9 C ...........................V .... ..._..._...__......................................................................_......_.._.._..............................................................__..._...................................,_................._.....L..._.......16.c'7 BmdeurR 1, 11417 Boot v. I Umcaurwad cont I il y DVRlall¢,t Uut1 ( w061 Illiell ut I I Iltztil eC1tlY' 56311....11..._...PAYMENTSTO.........................GOVTAGEN.......E...................................................... .. __................................_.._..................„.__....................._.,,.,............... 7-PAYMfiNTe TO OT4EIR GOVT AGENCIES ..................... L...............................Y'y®am9","C .........................._53';iW,11904)u ............................................?I0oo Pro 6u 6 s„_cIN Fax Collection ...... ..........................._............................._....................... ...... .................. LAFCO ^. 1. ......Sr7..a?'.''AI. „. (TOTAL OTHER CHARGES ....._.. ................... 520 000.1f2 4 0 OOO.Iu!t I,, fIW.0�0 11-FIXED ASSETS-STRUCTURES&IMPROVEMENTS ......................................._..................................,,.....................L................................_._. .............................................................................................................................................._...,....................................._..........................._..................�..............., fS0 043,0@ SSW 045.m�,r fk1.WW ......North station Iaan..W',aylument 519.5.41:12 91P E,19h5,EV0!. Telmer,>fa9,oa,?12600.00 x 12 .................................. $32,11..1,... I� 864370-FIXED ASSETS I I ...... .................................................................._................._.............................. ......................................................................................................................................_.....�..._.._.........................................._......._.........._.. ......__....................................�... ..................._.................... tae 861.Iv41 *Igo i..cie 111.00.00 ada66aan1ml eta sere. [computer_tmlaument_ I surMeae B ................._.............................. Pa„,i Portable Radion.......__. 5."u011'ttlo l- I ...........................6CLIA erLullament..............._. _............$2..1'AO":.::'l"" I Fin Hwa Nadel 8 Fdtins m 53 0W0 00*- AED,Rescue Geer,..8th I ......0.11 a91.00Ih" ....................a............... TOTAL FORD ASSETS 1 .....................................I.........._._.,.....__...............................'79 006,61'1 $I.1.1..$0,00 16,00 1 250.00 ............_...........I Total Measure0................................_...,.... .............L...................4111.1111.00...............................................,.._............_............................................... ............ TOTAL APPROPRIATOR( 1 057495.i0W 5 iR m22 310.00 5]10 1e.W0 xomm4ed nauv umsr tag n�:11M, (_.. '�.,,,,,,,,,,,,,,,,,,,,,,,,,�,:.IIIIIIIId1111111111111111,,,,,,�.,,,,,,,,,,,IIIIa11111111111a,,,,,,,,,,,,,,,,,,,,,,n,���������������������������,�,,,,,,,,,,,r7„����������������.,...._....................... ............_R7_..............._.._.....mw(................._.................... I II II 16117 PROPOSED BUDGET .........................................................._.._.............................._............_......... 621110•CURRENT SECURED TAXES ............................................................_.........___....:..................................._ ___.._...................................L_.._.....__....,._............................34510,00 $287056,013 021120-CURRENT UNSECURED TAXES 510 760,00 513 700,00 .................................................................................Y..................................n._...... ........................................_................._.........,................. 621130-SUPPLEMENTAL ROLL TAXES $.1.463^'”, .........314463,00 u.........................J.................................................. ....................._.__............................................................................._.._.................................................... ...........,....................................._.__. 1.621210-PRIOR SECURED '100,(t:R...._............................. .................,_...................._..........._._................ .............................._............._.................................................,.,,._..........I ........................................__...._....,._....___.....,...._................................................................................._.. 5 i'7,0.000 621220-PRIOR UNSECURED 010 5,]01.00 ............_.__..........__................._................................................................................_...___.__..._. 305 1�. _...1........................_...............................................................................................w.,............................................................_......................................................................_..... 821300-SPECIAL TAXL..................................................._..._....................................................._. 50e041 CIr,l.,. $e::v0490.00 ............................ 1.1A:0'...units.. ..$550.......................... .... L......,......._...........................................................,.,..........:...................................._................................................... 661301 Menurs'B'funds to be used onl...for o uN.....nent.PPE mood TrsSI,on..., __...................._.................. ........._.....................__.............................,_.a...1........................_.............................................................................................. ........._......_,_..,...__..........................................................................................tl_._.,..,__41.._.&!"..............................................................._:0..(_...............................................__�_...................................��......................,.,,,._............................%T 0�110nIpW..............................0111,116,100 621700-.HIGHWAY PROPERTY,RENTAL.......................................... _........ ........................_..._........................................................._............................I Ir...._.._........_ i 8x100INTERESr .........._....................................................................................................................................................._................ ....................................,.................. 00411 . 0043.000 ptrotoli Fund050 ......................................................................._.......................................................................................................................... transfer 1 625481...'HOMEOWNERS PROP TAX RF-LIEF ......................:..............................................................................._._.._.. 331.760,00 52 750.00 g (825490•STATE OTIER $0,00 00330 _.,..,_._.............................................................................................._..._._......................................................................._..._.._..'.............................................._......._.._....................................._...._........................................_..... .._........................_....._.w_............................................_................................_._...................._........ ..............................._......................................._............................................... '1E26175-MRIGATION FEES ....................................L,_............._..............................,„.,,....$39 211.00 $31231.00 826199-ETE'IPITp,ENCY RESPONSE,FIFIF:................................................................._..................................................L......._.................._............................„........._..............L.._............................. 30403.001 30'93.00 627600-OTHER SALES ..................................._._._.00 _. ..................._...._...........................................................................1. ..........................._.........,,..........................................._._........._.................................,.........................................._............,..................._._ 3600.00 5006.00 ...............................V............._....._....._._.._....._......................................................._....._......_._.............................................._._.... 827700.OTHER REVENUE 59 201 00 50 200,00 Mise 3 9 a. 30 Cef Ukleh-Fire EMS he .....................................__.................................................................__..�,...,.. ..._.._.....................''!�....„..,,, ._._....._...................................................................._.............,..,.._.............................................................. ,._.._.................._........................ .......................10'1'0' 301.001 SUBTOTALREVENUE .................................................................._..........................................................................................................._................................,....._................................._.........................._..._.........I........................................................................................_...,_.............................. ....................................................................-.. .......... SA 001 EL,?u 51 0101 014.00 ..................................._..,....._....._...............................................,............................,....,........................................................................_. ...................................... ... _ _...mIIIIIIIIIIIIIII11�I11�1111dn,IIIIIIIrlaexmnxnnnnlnnanlnnn I Www,lnnnnn19nnnn�11I11I111n�nnllxnnnnnlllllllllllllnnnnnnnnnnlnnnn„n,�.....................................................w......_._..................,,......................................... ATTACHMENT 2: COU NO. 1314-198-A3 THIRD AMENDMENT TO INTERIM TWO-YEAR AGREEMENT FOR FIRE PROTECTION AND EMERGENCY MEDICAL SERVICES BETWEEN UKIAH VALLEY FIRE PROTECTION DISTRICT AND CITY OF UKIAH THIS THIRD AMENDMENT to the Interim Two-Year Agreement ("Interim Agreement") between the Ukiah Valley Fire Protection District ("District") and the City of Ukiah ("City"), dated April 10, 2014, as amended by City Council Resolution No. 2015-19 ("First Amendment") and the Second Amendment to Interim Two-Year Agreement for Fire Protection and Emergency Medical Services Between Ukiah Valley Fire Protection District and City of Ukiah, effective July 1, 2016("Second Amendment")is entered in Ukiah, California on , 2017 ("the Effective Date"). Sections 2.I.c. of the Interim Agreement, entitled Fire Chief, and 3.11 of the Second Amendment, entitled Cost of Fire Chief are amended in their entirety as stated below. The First Amendment and the Second Amendment are the only amendments to the Interim Agreement prior to the Effective Date of this Third Amendment. Except as expressly stated in this Third Amendment, all other terms and conditions of the Interim Agreement, the First Amendment and the Second Amendment remain in full force and effect as stated therein. All further references to the Interim Agreement include the Interim Agreement as amended by the First Amendment and the Second Amendment. 2.I.c. FIRE CHIEF: The City agrees to employ a Fire Chief ("Chief") to provide administration of fire services for the City and District for the term of the Interim Agreement. The Chief shall be deemed to be the Fire Chief for the City and District for all purposes required by law. The Chief will equally devote his/her entire productive time, ability, and attention to the business of the City and District during the term of the Interim Agreement. Notwithstanding Section 13 of the Interim Agreement: a. District shall hold harmless, and shall indemnify City and the Fire Chief from any and all costs, damages, claims.,fees (including attorney fees or other court related costs or expenses)or other losses arising out of or in any way related to the acts or omissions of the Fire Chief in the performance of those duties and functions of the Fire Chief in providing Fire Chief services to the District as delegated by the District Board of Directors, or arising out of or in any way related to those acts or omissions connected with the administration of fire services for District. In the event of any such claims or lawsuits, District agrees to resist and defend said claims or lawsuits by counsel reasonably satisfactory to City. b. City shall hold harmless, and shall indemnify District and the Fire Chief from any and all costs, damages, claims.,fees (including attorney fees or other court related costs or expenses)or other losses arising out of or in any way related to the acts or omissions of the Fire Chief in the performance of those duties and functions of the Fire Chief in providing Fire Chief services to the City as delegated by the City Council, or arising out of or in any way related to those acts or omissions connected with the administration of fire services for the City. In the event of any such claims or lawsuits, City agrees to resist and defend said claims or lawsuits by counsel reasonably satisfactory to District. 3.11 COST OF FIRE CHIEF The City and District shall share equally all costs to the City of employing the Fire Chief, including the salary and benefits provided to the Fire Chief as compensation for his services and other expenses associated with his or her employment such as workers' compensation and unemployment insurance. These costs will be reconciled with the payments and True-Up for the Merged Services Costs made by or to the City. 1 ATTACHMENT 2: COU NO. 1314-198-A3 IN WITNESS WHEREOF, the parties have entered this Agreement on the Effective Date. UKIAH VALLEY FIRE PROTECTION DISTRICT CITY OF UKIAH By: By: Board President City Manager ATTEST: ATTEST: Clerk of the Board City Clerk Reviewed as to form Reviewed as to form: District Counsel City Attorney 2 ITEM NO.: 13c,,,.,,,.µ,,,..,,.,,, -�, MEETING DATE: Januar 18,2017 . c"try ofuktak AGENDA SUMMARY REPORT SUBJECT: CONSIDERATION AND SELECTION OF NOMINATIONS TO THE CITY SELECTION COMMITTEE FOR POSSIBLE APPOINTMENTS TO VACANCIES ON THE NORTH COAST RAIL AUTHORITY, LAFCO, SONOMA CLEAN POWER, CALIFORNIA COASTAL COMMISSION, AND THE COUNTY AIRPORT LAND USE COMMISSION Summary: The City Council will consider nominations to forward with the Mayor to the City Selection Committee for possible appointments as the City's representative on the North Coast Rail Authority, LAFCo, Sonoma Clean Power, California Coastal Commission and the County Airport Land Use Commission. Background: Pursuant to Government Code §50270 et seq., the City Selection Committee convenes meetings, as necessary, to appoint City representatives to various boards and commissions. The Committee consists of the Mayors or designees from the four incorporated cities in Mendocino County. The County is in the process of scheduling a meeting of the City Selection Committee for the purpose of filling the vacancies on the North Coast Rail Authority (NCRA), LAFCo, Sonoma Clean Power, Coastal Commission, and the County Airport Land Use Commission. While the Mayor can submit nominations, a majority vote of the City Selection Committee is needed for actual appointment. NCRA Board of Directors: Based on NCRA policy as fully detailed in Attachment#1, the city seat rotates among the counties with the requirement that the city representative must be a city councilmember and must come from a city on the NCRA right-of-way to which rail service has not yet been restored. Councilmembers from the cities of Ukiah and Willits meet the eligibility requirements for Mendocino County. NCRA Regular Board meetings are scheduled for the second Wednesday of each month, starting at 10:30 a.m. and rotate meeting locations between Sonoma, Marin, Mendocino, and Humboldt Counties. Additional information regarding NCRA can be reviewed at http://northcoastrailroad.orq/. VACANCY: Appointee will fill remaining term vacated by Holly Madrigal ending in July, 2017; appointee must be a mayor or city council member. Continued on Pas a 2 RECOMMENDED ACTION(S): Considerationa and selection scti on of nominations to the CitySelection Committee for possible appointments to the North Coast Rail Authority, LAFCo, Sonoma Clean Power, and the County Airport Land Use Commission............... ........e...... .�.�.u_..... .WWWW.�.�.�.�.�.�. �. WW.. .nnm_,..�.e_.A, .� _ ..._..........�� � ALTERNATIVES: Do not nominate a member for potential appointment to the North Coast Rail Authority, LAFCo, Sonoma Clean Power, and the County Airport Land Use Commission. If appropriate, provide alternate direction to the Mayor for the City Selection Committee. Citizens advised: N/A �.__...._.. _ . __._._.._ ..._.� Requested by: County of Mendocino Contact Prepared by: Kristine Lawler, City Clerk Coordinated with: Sage Sangiacomo, City Manager and Mayor Jim O. Brown. Presenter: Sage Sangiacomo, City Manager Attachments: 1. NCRA Policy for City Representative to the Board of Directors 2. Letter from the Governor regarding the California Coast Commission position COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other RECORDS APPROVED: ❑Agreement: ❑ Resolution: ❑ Ordinance: Note Please write Agreement Noin upper right corner of agreement when drafted. Approved: as 7 Sangiaco ity onager Page 2 of 3 LAFCo: Mendocino LAFCo is a seven-member Commission comprised of two city council members, two county supervisor members, two special district members, and one public member. LAFCo meets the first Monday of the month in the Board of Supervisor Chambers for approximately 1 — 3 hours depending on the business at hand. Those interested in learning more about LAFCo, its duties, functions, and powers, please refer to the following presentation: http://mendolafco.orq/documents/role of lafco.pdf VACANCY: Two commissioner seats are available. Appointees will fill the remaining terms vacated by Holly Madrigal and Doug Hammerstrom, both ending in December, 2018; appointees must be a mayor or city council member. Sonoma Clean Air: Sonoma Clean Power is a public agency based in Santa Rosa, and governed by the Sonoma Clean Power Authority. Their Board of Directors is made up of local, representatives from Sonoma County and participating cities. This will be the first time the Mendocino County City Selection Committee has made an appointment to this board as it is a new position; appointee must be a mayor or city council member. Regular Board meetings are scheduled for the first Thursday of the month at 8:45 a.m., in Santa Rosa, for approximately three hours. Additional information regarding NCRA can be reviewed at: https://sono acleanpower.orq/ VACANCY: There is one seat available. California Coastal Commission: In partnership with coastal cities and counties, The Coastal Commission plans and regulates the use of land and water in the coastal zone. The Commission is composed of twelve voting members, appointed equally (four each) by the Governor, the Senate Rules Committee, and the Speaker of the Assembly. Six of the voting commissioners are locally elected officials and six are appointed from the public at large. Three ex officio (non-voting) members represent the Resources Agency, the California State Transportation Agency, and the State Lands Commission. Additional information can be seen at: https://www.coastal.ca.gov/ VACANCY: There is one city council member position for appointment to represent the North Coast Region. The candidate for consideration should be an official committed to and knowledgeable about coastal preservation and conservation. The meetings take place over a two-day period and are at various locations across California; the next meeting taking place in Newport Beach on February 8-10, 2017. Airport Land Use Commission: Per the Public Utilities Code Sec. 21670(b), the following is the County Airport Land Use Commission's member composition with emphasis in bold as it relates to the current vacancy: Commission shall consist of seven members to be selected as follows: (1) Two representing the cities in the county, appointed by a city selection committee comprised of the mayors of all the cities within that county, except that if there are any cities contiguous or adjacent to the qualifying airport, at least one representative shall be appointed therefrom. If there are no cities within a county, the number of representatives provided for by paragraphs (2) and (3) shall each be increased by one. (2) Two representing the county, appointed by the board of supervisors. (3) Two having expertise in aviation, appointed by a selection committee comprised of the managers of all of the public airports within that county. (4) One representing the general public, appointed by the other six members of the commission. Regarding the County Airport Land Use Commission, the Commission's primary responsibility is formulation and adoption of a comprehensive land use plan that provides for the orderly growth and protection of the public health, safety and welfare within the planning area of each public use airport within the County of Mendocino. The Commission meets on an "as needed" basis, typically at the Page 3 of 3 County's main facility on Low Gap Road. Additional information regarding the Commission's activities can be reviewed at: http://www.co.mendocino.ca.us/planning/boards.htm. VACANCY: Currently there is one vacancy for an appointee with aviation expertise, term to end in June, 2017. Appointee must be a resident of Mendocino County and be able to demonstrate expertise in aviation. The person who is interested in serving must fill out the application (Attachment 2) and return it to the Mendocino County Clerk of the Board's Office prior to the Committee meeting Discussion: The Ukiah City Council may consider and make nominations for the vacancies on the NCRA, LAFCo, Sonoma Clean Power, California Coastal Commission, and County Airport Land Use Commission for the Mayor to take to the City Selection Committee for potential appointment. FISCAL IMPACT: Budgeted New Appropriation Amendment Previous Amount in 16-17 Source of Funds Account Number BudgetAm Required Contract Nos. FY (Title&No.) N/A N/A N/A Yes ❑ No ® N/A Attachment #1 AttA NCRA Policy for Selection and Appointment of Cities' Representative on NCRA Board of Directors. 1. The City representative shall be committed to fulfilling the mission of the NCRA by "maintaining railroad service to the north coast area of California" as stated in the NCRA enabling legislation; 2. The City representative shall be a sitting Mayor or Councilmember from a city served by the NCRA to which rail service has not yet been restored; 3. The City representative seat shall rotate every two years among those counties that contain one or more cities served by NCRA to which rail service has not yet been restored; 4. Consistent with the above criteria, the initial order of rotation shall be Humboldt, Mendocino and Sonoma; Staff shall notify the City Selection Committee of the appropriate County requesting that it convene for the purpose of selecting an NCRA City representative consistent with the above criteria. If no appointment is made within 120 days, the next county in the rotation shall make the appointment. Adopted on March 13,2013 by the NCRA Board of Directors ATTACHMENT 2 OFFICE OF THE GOVERNOR January 3, 2017 The Honorable Dan Gjerde Chair, Mendocino County Board of Supervisors 501 Low Gap Road, Room 100 Ukiah, California 95482 Dear Supervisor Gjerde: Pursuant to Section 30301.2 of the Public Resources Code, we are requesting the county and city selection committees of Del Norte,Humboldt and Mendocino counties to nominate at least one board supervisor and at least one city council member for appointment to the California Coastal Commission for the seat requiring a representative from the North Coast Region. Please submit your list of nominees from Mendocino's county and city select committee to Ms. Kristin Stauffacher, Appointments Advisor, Office of the Governor, State Capitol, California 95814 within 45 days of receipt of this request. Candidates for consideration should be officials committed to and knowledgeable about coastal preservation and conservation. If you have any questions concerning the nomination or selection process, please do not hesitate to call me at (916) 445-4541. Sincerely, it Mona Pasquil Rogers Appointments Secretary cc: Kristin Stauffacher, Appointments Advisor GOVERNOR EDMUND G. BROWN JR. • SACRAMENTO, CALIFORNIA 95814 • (916) 445-2841 ITEM NO.: CC 13d/SA 8a MEETING DATE: January 18, 2017 City ofVkjak UKIAH CITY COUNCIL AND UKIAH REDEVELOPMENT SUCCESSOR AGENCY AGENDA SUMMARY REPORT SUBJECT: APPROVE AGREEMENT AND CORRESPONDING RESOLUTIONS BETWEEN THE SUCCESSOR AGENCY TO THE FORMER REDEVELOPMENT AGENCY OF THE CITY OF UKIAH AND THE CITY OF UKIAH REGARDING THE EXPENDITURE OF HOUSING BOND PROCEEDS Summary: The City Council and the Successor Agency are asked to approve an agreement and associated resolutions (Attachments 1 and 2) between the Successor Agency to the Former Redevelopment Agency of the City of Ukiah and the City of Ukiah regarding the expenditure of excess bond proceeds and their transfer to the City of Ukiah's Low and Moderate Income Housing Asset Fund. Background/Discussion: The legislation that dissolved redevelopment agencies, AB 1x 26, AB 1484 and other subsequent legislation (collectively, the "Dissolution Law"), also prescribes the procedures to be followed for winding down the former redevelopment agency's affairs. Following dissolution of the Redevelopment Agency of the City of Ukiah ("Redevelopment Agency") on February 1, 2012, the City elected to retain the housing assets and functions previously performed by the Redevelopment Agency, as the housing successor pursuant to Health and Safety Code Section 34176 ("Housing Successor"). All Continued on Page 2 RECOMMENDED ACTION(S): Approve Agreement and the corresponding resolution for each agency respectfully, regarding expenditure of excess bond proceeds between the City and the Successor Agency relating to the 2011 Housing Bonds and approve transfer of unspent bond proceeds from the Successor Aenc to the Cit of Ukiah. ALTERNATIVES: Provide alternate direction to Staff Citizens advised: n/a Requested by: Sage Sangiacomo, City Manager Prepared by: Guy Mills, Program and Grant Administrator, Shannon Riley, Senior Management Analyst, and Dan Buffalo, Finance Director Coordinated with: Attorneys Iris Yang and Lynn Sleeper, Best, Best and Krieger Presenters: Dan Buffalo, Finance Director Attachments: 1. City Council Resolution Approving Bond Expenditure Agreement between the Successor Agency to the Redevelopment Agency of the City of Ukiah and the City of Ukiah, as the Housing Successor to the Former Redevelopment Agency 2. Successor Agency Resolution Approving Bond Expenditure Agreement between the Successor Agency to the Redevelopment Agency of the City of Ukiah and the City of Ukiah, as the Housing Successor to the Former Redevelopment Agency 3. Agreement Regarding Expenditure of Excess Bond Proceeds[2011 Housing Bonds] COUNCIL ACTION DATE: : ❑Approved ❑ Continued to .❑ Other RECORDS APPROVED: ❑Agreement: ❑ Resolution: U Ordinance: Note Please write Agreement No.in upper right corner of agreement when drafted.. Approved: ag San lam o, City Manager Page 2 of 3 funds transferred to the Housing Successor are to be maintained in a separate Low and Moderate Income Housing Asset Fund created by the Housing Successor. The Dissolution Law provides that after the Successor Agency to the Redevelopment Agency has received a Finding of Completion from the State Department of Finance ("DOF"),the Successor Agency is authorized to use the bond proceeds from bonds issued after January 1, 2011, in a manner consistent with the original bond covenants. Further, the Successor Agency may designate the use of and commit indebtedness obligation proceeds that were derived from indebtedness issued for redevelopment purposes after January 1, 2011, and that remain available after the satisfaction of enforceable obligations that have been approved on a Recognized Obligation Payment Schedule ("ROPS") and that are consistent with the indebtedness obligation covenants (hereafter"Excess Bond Proceeds"). Health and Safety Code Section 34176(g) provides that the Housing Successor may designate the use of and commit indebtedness obligation proceeds that remain after the satisfaction of enforceable obligations that have been approved in a ROPS and that are consistent with the indebtedness obligation covenants. That section also provides that one hundred percent (100%) of the proceeds derived from indebtedness obligations that were issued for the purposes of affordable housing prior to June 28, 2011, and that were backed by the Low and Moderate Income Housing Fund, can be used and committed in accordance with the indebtedness covenants and in a manner consistent with the purposes of the Low and Moderate Income Housing Asset Fund. The Successor Agency received its Finding of Completion from DOF on April 26, 2013. The proposed Agreement Regarding Expenditure of Excess Bond Proceeds (Attachment 3) would authorize the Successor Agency to transfer Excess Bond Proceeds from the Redevelopment Agency's 2011 Series B Tax Allocation Housing Bond issue (the "Housing Bonds") to the City, as the Housing Successor, to be used in accordance with the bond covenants. The Agreement must be approved by the Oversight Board, and is subject to review by DOF. DOF has approved similar agreements transferring bond proceeds from a Successor Agency to the Housing Successor. If the Agreement is approved by the City and Successor Agency, the Successor Agency may list the Agreement as an enforceable obligation on the Recognized Obligation Payment Schedule. The proposed Agreement Regarding Expenditure of Excess Bond Proceeds between the City and Successor Agency would permit all Excess Bond Proceeds from the Housing Bonds to be transferred from the Successor Agency to the City, as the Housing Successor, which in turn must use the proceeds in accordance with the bond covenants. As of December 31, 2017, the Successor Agency had $2,752,762.12 in Excess Bond Proceeds available from the 2011 Series B issue. Regarding CEQA, the actions taken by enactment of the Resolutions do not commit the Successor Agency or the City to any actions that may have a significant effect on the environment. As a result, such actions do not constitute a project subject to the requirements of the California Environmental Quality Act. At this time, Staff is recommending that the City Council, as the Housing Successor and Successor Agency: 1) approve an Agreement Regarding Expenditure of Excess Bond Proceeds between the City and the Successor Agency relating to the 2011 Housing Bonds, 2) approve the transfer of remaining unspent bond proceeds from the Successor Agency to the City. Page 3 of 3 Fiscal Impact: The transfer will allow the City to use the Excess Bond Proceeds for affordable housing projects. Staff will return to the City Council for a budget amendment(s) as the use of the unspent bond proceeds for activities and projects are planned and submitted for consideration. Budget amendment required Yes ❑ No @ (If yes, Finance review required) Current budget appropriation $- Requested amendment increase (decrease) $- Amended budget appropriation $- Source of financing New revenue ❑ Current revenue ❑ Fund balance/working capital 0 Other ❑:SRF loan proceeds Affected fund(s) ❑ General ® Special revenue 0 Water 0 Sewer ❑ Electric ❑ Other enterprise 0 Internal service ® Fiduciary Account(s) Various Associated contract or PO No. N/A Finance reviewed Yes ® No 0 Comments: Successor Agency activities are accounted for in the general ledger as Private Purpose Trust funds, No. 960-969. The unspent housing bond proceeds have been and are currently accounted for and reported in a special revenue fund, No. 249, a City of Ukiah fund. The recommended action, if approved, will satisfy the legal requirements for transfer of these bond proceeds, but no accounting entry is required to reflect it. ATTACHMENT 1 CITY COUNCIL OF THE CITY OF UKIAH RESOLUTION NO. 2017- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING AN AGREEMENT REGARDING EXPENDITURE OF EXCESS BOND PROCEEDS BETWEEN THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF UKIAH AND THE CITY, AS THE HOUSING SUCCESSOR TO THE FORMER REDEVELOPMENT AGENCY WHEREAS, pursuant to Assembly Bill 1X 26, enacted on June 28, 2011, Assembly Bill 1484, enacted on June 27, 2012, and other subsequent legislation (collectively, the "Dissolution Law"), the Redevelopment Agency of the City of Ukiah ("Redevelopment Agency") was dissolved on February 1, 2012; and WHEREAS, under the authority of the Dissolution Act, the City of Ukiah elected to retain the housing assets and functions previously performed by the Redevelopment Agency, as the housing successor pursuant to Health and Safety Code Section 34176 (the "Housing Successor"); and WHEREAS, pursuant to Health and Safety Code Section 34191.4(c), after a successor agency has received a finding of completion from the state Department of Finance ("DOF"), a successor agency, with the approval of its oversight board, may list enforceable obligations to expend excess bond proceeds on its Recognized Obligation Payment Schedule ("ROPS"), so long as such expenditures are consistent with the bond covenants; and WHEREAS, the Successor Agency received a Finding of Completion from DOF on April 23, 2013; and WHEREAS, the Successor Agency has excess bond proceeds from the Redevelopment Agency's 2011 Series B Tax Allocation Housing Bonds ("Housing Bonds"); and WHEREAS, the Successor Agency and City desire to have all the excess bond proceeds held by the Successor Agency transferred to the City, as the Housing Successor, to be expended in a manner consistent with the applicable bond covenants. NOW, THEREFORE, the City Council of the City of Ukiah hereby finds and resolves as follows: Section 1. The foregoing recitals are true and correct and incorporated herein. Section 2. The Agreement Regarding Expenditure of Excess Bond Proceeds [2011 Housing Bonds], a copy of which is attached hereto as Exhibit A and incorporated herein by reference, is hereby approved. Section 3. Subject to the conditions set forth in Section 4, below, the City Manager is hereby authorized and directed to execute the Agreement Regarding Expenditure of Excess Bond Proceeds [2011 Housing Bonds] in substantially the form attached hereto as Exhibit A, subject to any minor, technical and clarifying changes as may be approved by the City Attorney. The City Manager, or his designee, is hereby further authorized and directed to take such actions as are necessary and appropriate to implement said Agreement on behalf of the City. 82818.00001\29469677.1 -1- Section 4. The approvals and authorizations set forth in Sections 2 and 3 of this Resolution are conditioned upon all of the following: a. Approval of the Agreement Regarding Expenditure of Excess Bond Proceeds by the Successor Agency; b. Approval of the Agreement Regarding Expenditure of Excess Bond Proceeds by the Oversight Board, and submittal of such action to DOF for review in accordance with Health and Safety Code Section 34179(h); and c. Approval by DOF of the Oversight Board's action to approve the Agreement Regarding Expenditure of Excess Bond Proceeds, or if DOF does not request a review within five business days, the Oversight Board's action becomes effective in accordance with said Section 34179(h). PASSED AND ADOPTED this 18th day of January, 2017 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Jim O. Brown, Mayor Kristine Lawler, City Clerk 82818.00001\29469677.1 -2- Exhibit A AGREEMENT REGARDING EXPENDITURE OF EXCESS BOND PROCEEDS [2011 Housing Bonds] 82818.00001\29469677.1 -3- ATTACHMENT 2 UKIAH REDEVELOPMENT SUCCESSOR AGENCY RESOLUTION NO. 2017- RESOLUTION OF THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF UKIAH APPROVING AN AGREEMENT REGARDING EXPENDITURE OF EXCESS BOND PROCEEDS BETWEEN THE SUCCESSOR AGENCY AND THE CITY OF UKIAH, AS THE HOUSING SUCCESSOR TO THE FORMER REDEVELOPMENT AGENCY WHEREAS, pursuant to Assembly Bill 1X 26, enacted on June 28, 2011, Assembly Bill 1484, enacted on June 27, 2012, and other subsequent legislation (collectively, the "Dissolution Law"), the Redevelopment Agency of the City of Ukiah ("Redevelopment Agency") was dissolved on February 1, 2012; and WHEREAS, under the authority of the Dissolution Act, the City of Ukiah elected to retain the housing assets and functions previously performed by the Redevelopment Agency, as the housing successor pursuant to Health and Safety Code Section 34176 (the "Housing Successor"); and WHEREAS, pursuant to Health and Safety Code Section 34191.4(c), after a successor agency has received a finding of completion from the state Department of Finance ("DOF"), a successor agency, with the approval of its oversight board, may list enforceable obligations to expend excess bond proceeds on its Recognized Obligation Payment Schedule ("ROPS"), so long as such expenditures are consistent with the bond covenants; and WHEREAS, the Successor Agency received a Finding of Completion from DOF on April 23, 2013; and WHEREAS, the Successor Agency has excess bond proceeds from the Redevelopment Agency's 2011 Series B Tax Allocation Housing Bonds ("Housing Bonds"); and WHEREAS, the Successor Agency and City desire to have all the excess bond proceeds held by the Successor Agency transferred to the City, as the Housing Successor, to be expended in a manner consistent with the applicable bond covenants. NOW, THEREFORE, the Successor Agency to the Redevelopment Agency of the City of Ukiah hereby finds and resolves as follows: Section 1. The foregoing recitals are true and correct and incorporated herein. Section 2. The Agreement Regarding Expenditure of Excess Bond Proceeds [2011 Housing Bonds], a copy of which is attached hereto as Exhibit A and incorporated herein by reference, is hereby approved. Section 3. Subject to the conditions set forth in Section 4, below, the Chair of the Successor Agency is hereby authorized and directed to execute the Agreement Regarding Expenditure of Excess Bond Proceeds [2011 Housing Bonds] in substantially the form attached hereto as Exhibit A, subject to any minor, technical and clarifying changes as may be approved by the Successor Agency's legal counsel. The Chair, or his designee, is hereby further authorized and directed to take such actions as are necessary and appropriate to implement said Agreement on behalf of the Successor Agency. 82818.00001\29469614.1 -1- ATTACHMENT 2 Section 4. The approvals and authorizations set forth in Sections 2 and 3 of this Resolution are conditioned upon all of the following: a. Approval of the Agreement Regarding Expenditure of Excess Bond Proceeds by the City; b. Approval of the Agreement Regarding Expenditure of Excess Bond Proceeds by the Oversight Board, and submittal of such action to DOF for review in accordance with Health and Safety Code Section 34179(h); and c. Approval by DOF of the Oversight Board's action to approve the Agreement Regarding Expenditure of Excess Bond Proceeds, or if DOF does not request a review within five business days, the Oversight Board's action becomes effective in accordance with said Section 34179(h). PASSED AND ADOPTED this 18th day of January, 2017 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Jim O. Brown, Chair Kristine Lawler, Secretary 82818.00001\29469614.1 -2- ATTACHMENT 2 Exhibit A AGREEMENT REGARDING EXPENDITURE OF EXCESS BOND PROCEEDS [2011 Housing Bonds] 82818.00001\29469614.1 -3- ATTACHMENT 3 AGREEMENT REGARDING EXPENDITURE OF EXCESS BOND PROCEEDS [2011 Housing Bonds] This Agreement Regarding Expenditure of Excess Bond Proceeds ("Agreement") is entered into this 18th day of January, 2017, by and between the Successor Agency to the Redevelopment Agency of the City of Ukiah ("Successor Agency") and the City of Ukiah, a California municipal corporation, in its capacity as the Housing Successor to the former Redevelopment Agency of the City of Ukiah ("City"). The Successor Agency and the City are hereinafter collectively referred to as the "Parties." RECITALS A. Pursuant to the Community Redevelopment Law (Health & Safety Code Section 33000 et al.) ("CRL"), the former Redevelopment Agency of the City of Ukiah ("Redevelopment Agency") had responsibility to implement the Redevelopment Plan for the Ukiah Redevelopment Project (the "Redevelopment Project"), originally adopted by the City Council of the City of Ukiah ("City Council"). B. Pursuant to an Indenture of Trust Agreement, dated March 1, 2011, executed by and between the Redevelopment Agency and the Bank of New York Mellon Trust Company, as Trustee, (the "Trust Agreement"), the Redevelopment Agency issued 2011 Tax Allocation Housing Bonds, Series B (the "Housing Bonds"). C. Following dissolution of the Redevelopment Agency on February 1, 2012, pursuant to Assembly Bill 1X 26, the City elected to retain the housing assets and functions previously performed by the Redevelopment Agency, as the housing successor pursuant to Health and Safety Code Section 34176 ("Housing Successor"). All funds transferred to the Housing Successor are to be maintained in a separate Low and Moderate Income Housing Asset Fund created by the Housing Successor. D. Health and Safety Code Section 34191.4(c) provides that once the Successor Agency has been issued a Finding of Completion by the California Department of Finance ("DOF"), the Successor Agency is authorized to use the bond proceeds from bonds issued after January 1, 2011, in a manner consistent with the original bond covenants. Further, the Successor Agency may designate the use of and commit indebtedness obligation proceeds that were derived from indebtedness issued for redevelopment purposes after January 1, 2011, and that remain available after the satisfaction of enforceable obligations that have been approved on a Recognized Obligation Payment Schedule ("ROPS") and that are consistent with the indebtedness obligation covenants (hereafter"Excess Bond Proceeds"). E. Health and Safety Code Section 34176(g) provides that the Housing Successor may designate the use of and commit indebtedness obligation proceeds that remain after the satisfaction of enforceable obligations that have been approved in a ROPS and that are consistent with the indebtedness obligation covenants. That section also provides that one hundred percent -1- Agt to Expend Excess Bond Proceeds [2011 Housing Bonds] 82818.00001\29469164.1 ATTACHMENT 3 (100%) of the proceeds derived from indebtedness obligations that were issued for the purposes of affordable housing prior to June 28, 2011, and that were backed by the Low and Moderate Income Housing Fund, can be used and committed in accordance with the indebtedness covenants and in a manner consistent with the purposes of the Low and Moderate Income Housing Asset Fund. F. The DOF issued a Finding of Completion to the Successor Agency on April 26, 2013. G. Health and Safety Code Section 34191.4(c) further provides that the expenditure of Excess Bond Proceeds must be listed separately on the applicable ROPS. H. The Parties desire to enter into this Agreement to use the Excess Bond Proceeds for the purposes identified in and consistent with the covenants contained in the Trust Agreement and related documents (the "Bond Covenants") and the requirements of the CRL, and to provide for the Successor Agency to transfer the Excess Bond Proceeds to the City to be used for such purposes. L The execution of this Agreement was approved in a public meeting of the City Council and the Successor Agency on January 18, 2017. J. This Agreement was approved by the Oversight Board for the Successor Agency in a public meeting on , 2017. K. The Oversight Board's action to approve this Agreement was submitted to DOF pursuant to Health and Safety Code Section 34179(h), and DOF approved this Agreement on , 2017. NOW, THEREFORE, in consideration of the mutual covenants, conditions and promises herein contained, the Parties hereby agree as follows: 1. Recitals. The Recitals above are true and correct and are incorporated herein by reference. 2. Term. The term of this Agreement shall commence on the Effective Date, and shall continue in effect until the date that all Excess Bond Proceeds are expended in accordance with the requirements of this Agreement. 3. Excess Bond Proceeds. As of December 31, 2017, the Successor Agency had $2,752,762.12 in Excess Bond Proceeds available from the Housing Bonds. 4. Use of Excess Bond Proceeds. The City agrees that it shall use the Excess Bond Proceeds available from the Housing Bonds identified above solely for the purposes identified in Recital H., above, or for other projects consistent with the 2011 Housing Bond Covenants and the provisions of the CRL that apply to the expenditure of such Excess Bond Proceeds. -2- Agt to Expend Excess Bond Proceeds [2011 Housing Bonds] 82818.00001\29469164.1 ATTACHMENT 3 5. Transmittal of Excess Bond Proceeds. Upon the Effective Date, the Successor Agency shall transfer the Excess Bond Proceeds (including any interest accrued thereon as of the Effective Date) to the City, and the City shall deposit such funds into the Low and Moderate Income Housing Asset Fund for the City's use in accordance with the terms, conditions and purposes set forth in this Agreement. 6. Project Approvals; Environmental Review. This Agreement is not intended to limit in any manner the discretion of the City in connection with the issuance of approvals and entitlements for the projects described in this Agreement, nor to avoid legally required processes attendant to project approval, including, without limitation, the undertaking and completion of any required environmental review pursuant to the California Environmental Quality Act and the National Environmental Protection Act, as applicable, and the review and approval of plans and specifications. 7. Severability. If any term, provision, covenant, or condition set forth in this Agreement is held by the final judgment of a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions, covenants, and conditions shall continue in full force and effect to the extent that the basic intent of the Parties as expressed herein can be accomplished. In addition, the Parties shall cooperate in good faith in an effort to amend or modify this Agreement in a manner such that the purpose of any invalidated or voided provision, covenant or condition can be accomplished to the maximum extent legally permissible. 8. No Third-Party Beneficiaries; Assignments. Nothing in this Agreement is intended to create any third-party beneficiaries to this Agreement, and no person or entity other than the Successor Agency and the City, and the permitted successors and assigns of either of them, shall be authorized to enforce the provisions of this Agreement. 9. Further Assurances. Each Party agrees to execute, acknowledge and deliver all additional documents and instruments, and to take such other actions as may be reasonably necessary to carry out the intent of the transactions contemplated by this Agreement. 10. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California. 11. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which shall constitute but one and the same instrument. 12. Amendment. This Agreement may be modified or amended, in whole or in part, only by an instrument in writing, executed by the Parties. 13. Effective Date. This Agreement shall be effective when signed by both parties, and approved by the Oversight Board and DOF. [Signatures on following page] -3- Agt to Expend Excess Bond Proceeds [2011 Housing Bonds] 82818.00001\29469164.1 ATTACHMENT 3 IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above. CITY OF UKIAH, in its capacity as the SUCCESSOR AGENCY TO THE Housing Successor to the former REDEVELOPMENT AGENCY OF THE Redevelopment Agency of the City of Ukiah CITY OF UKIAH By: Sage Sangiacomo, City Manager By: Jim O. Brown, Chairperson Attest: Attest: By: Kristine Lawler, City Clerk By: Kristine Lawler, Secretary Approved as to Form: Approved as to Form: By: David Rapport, City Attorney By: David Rapport, Legal Counsel -4- Agt to Expend Excess Bond Proceeds [2011 Housing Bonds] 82818.00001\29469164.1