HomeMy WebLinkAbout2017-02-27 Packet - Budget Workshop CITY OF UKIAH
CITY COUNCIL AGENDA
Work Session
Ukiah Valley Conference Center
200 S. School Street
Ukiah, CA 95482
February 27, 2017
9:00 a.m.
WORKSHOP
1. ROLL CALL AND PLEDGE OF ALLEGIANCE
2. NEW BUSINESS
a. Discussion and Consideration of the Fiscal Year 2017-18 Budget Kick-off and 2016-17 Mid-
Year Review. *
3. ADJOURNMENT
*Please find attached the detailed schedule of events per the request of the City of Ukiah's Department of
Finance Budget Team.
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific
accommodations or interpreter services are needed in order for you to attend. The City complies with
ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda
packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary
Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda
was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300
Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.
Dated this 23rd day of February, 2017.
Kristine Lawler, City Clerk
1 of 2
City of Ukiah
Fiscal Year 2017-18 Budget Kick-off and 2016-17 4,o,
and 2016-17 Mid-Year Review ( City of Ukiah
February 27, 2017 wwwwww �'wwwwwwwww
9:00 AM —4:00 PM
Ukiah Valley Conference Center
SCHEDULE OF EVENTS
Support documents online at: https://cityofukiah.box.com/v/budgetworkshop
MIDYEAR BUDGET REVIEW
1. Opening remarks: 2016-17 mid-year • City-wide Mid-year review
review • Cost allocation plan review
9:00-10:00 AM • CIP review
2. Department/division update • Update on 2016-17 goals and
10:00-Noon objectives
• Breaks in between
3. Lunch • Working lunch
Noon-1:00 PM • Time catch-up if running late
BUDGET PLANNING KICK-OFF
FISCAL YEAR 2017-18
4. Council goals and objectives review • Brief review of goals
1:00-1:30 PM • Comment period and
consideration of additional goals
and objectives
5. Ad Hoc Report • Update on budget development
1:30-2:00 PM • Budgeting 101
• Theme ("Values")
6. Department Priorities, Goals, and • Presentation of preliminary
Objectives for Fiscal Year 2017-18 department/division goals and
2:00-3:15 PM objectives
7. CIP planning • Discussion of projects and other
3:30-4:00 PM capital items considered for fiscal
year 2017-18,focus on equipment
and vehicle needs
• Discussion of framework for
presenting capital projects for
Council consideration
2 of 2
MIDYEAR REVIEW
FISCAL YEAR 2016- 17
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11,r Pu ,,, City of Ukiah
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300rninary ve
' Ukiah,CA 9540
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Table of Contents
Contents
To Our Community 1
Financial Summary 5
Financial Statements and Schedules 6
Notes to Financial Statements 24
Ukiah City Council and Treasurer 25
City Executive Management Team 26
City Contact Information 27
City of Ukiah Second Quarter Financial Report, 2016-17
Pg. 01 To Our Community
"The City
' / To Our Community
budget is a
comprehensive Strategic Highlights
policy
~ ~
The Ukiah City Council,through a strategic process of discussion,observation, and education,
document and
has developed the following set of focused priorities that help guide the development and
spending plan
implementation of policies,activities,and programs.These four areas are in no way all-
(}Utl/D/Dg the encompassing of the City's scope of work nor are they finite;rather,the strategic planning
priorities of the process is considered evolutionary and vision-based. All of these areas work to further promote
City Council." the vibrancy and sustainability of the Ukiah community and the organization.
• Develop a prioritized plan for maintaining and improving public infrastructure.
• Planning Valley-Wide takes place based on sound planning principles.
• Facilitate the development of a sound local economy that attracts investment,
promotes economic diversity,supports businesses, creates employment opportunities,
and generates public revenues.
• Council and staff work together to create a more responsive and effective workplace
environment.
Budgetary Highlights
The City budget is a comprehensive policy document and spending plan outlining the priorities
of the City Council. The original adopted operating and capital budget for fiscal year 2016-17,
was$5l.6million and $l64million,respectively,for ogrand total of$67.99million. It was since
amended to include, among other things, the waste water enterprise funds and anticipated
recycled water fund. The total amended budget as of December 31,2017 was$116.6 million.
The following graph illustrates where the City Council has appropriated resources by major
function or activity. For clarification,activities classified as general government' include
capital projects and programs not related to specific functions/activities (such as electric
operations or parks and recreation), internal services,special projects,and general governance
(legislative and administrative).
Pg. 02 To Our Community
Budget by Function/Activity
Homing and Community Other enterprise
support programs development operations
Redevelopment/ec
onomic
Airport operations development
1.1% 0.3%
/ I I
r
Parks and I
I'
) i
Electric operations
17.8%
Roads and
infrastructure
IrlIllg
Public safety / ;
9.7% /
,)
Water and sewer
General operations
government 47.5%
14.6%
The graph below illustrates how those same appropriations are broken down into major
categories.
Budget by Major Category
Other
0.4%
Personnel
11
21.3%
))1440) h
)
)
)
Capital outlay
54.8%
EA')Ili'g
,
i/
/),
Materials,
supplies,and
Debt service services
0.9% 22.7%
City of Ukiah Second Quarter Financial Report, 2016-17
Pg. 03 To Our Community
Operating Highlights
The City engages in numerous activities during the year,offering services and programs to its
residents and the greater community as a whole. From law enfocement and public safety to
recreation programs,we are a full-service City,a regional economic hub,and a municipal
orghanization of caring and dedicated professionals. Operating highlihghts for the first half of
the year include:
• Initiation of user rate reviews with an emphasis on long-term revenue and cost
forecasting. The most substantial review initiated (and completed) was of eletric user
rates.
• Evaluation and strategic planning to address increased public safety concern, most
notably surrounding the growing transient population in the City.
• The successful recrutiment of a new Finance Director to the City and th ereorganiation
of the Finance Department to better meet the needs of departments and functions
withint the organization,the City Council,and the community.
• Continued emphasis on economic development,including developing and
implementing strategies to retain and attract business to the City,improving quality of
life for all Ukiah citizens.
• Strong emphasis on housing:
o Securing former redevelopment unspent housing bond proceeds to deploy in
helping families and seniors find housing in the City.
o PEP project,42 new units of senior housing.
Core Values
City of Ukuth Our core values are what drive us to better serve our community by creating a culture of
positivity, inclusion,and professional betterment. These values are as follows:
Our Core Values:
áN
mop011Ippf)9pROTIII • Professionalism. We demonstrate this through proficiency,reliability,and our drive to
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II II 1111'11111111 • Service. We inspire confidence in our organization and out team members by
consistently providing exceptional service.
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• Teamwork. We believe in creating an environment that fosters teamwork and processes
11410VATION
that support equal opportunity,collaboration,and commitment to common goals.
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• Innovation. We work to discover practical solutions,challenge prevailing assumptions,
and create new ideas that prove useful.
• Safety. We strive to keep our community and our workplace sage and healthy.
More information on our core values can be found on the city's website,
www.cityofukiah.com/eep.
City of Ukiah Second Quarter Financial Report, 2016-17
Pg. 04 To Our Community
Looking Ahead
The next quarter and beyond offers many opportunities for organizational development and
process improvement. One of the most important and urgent priorities will be the development
and implementation of a new budget process. We are excited about the benefits it will offer,
including enhancing transparency of City finances and priorities and accountability for the
activities the City engages in.
Further,we will continue to emphasize the following activities:
• Housing
• Economic Development
• Public safety
• Landfill closure
• Rate review, sewer
• Redwood Business Park right-of-way improvements
Sage Sungmcomo
Cirywonoge*
1-ebnuory24' 2017
Pg. 05 Financial �K�����o���
~',~. . .. . .~~. �
Financial Summary
In this section we report on the financial activities of the City as a whole (City'vvide)' at the
individual fund level,and at the department level. Also included is information on the status of
capital improvement projects identified by the City Council.
Financial highlights of the last six months ending December 31, 2016,including the following:
• Revenue city-wide of$26.2 million outpaced expenses of$24.7 million by$1.5 million.
This sustained critical reserve,working capital, and fund balance accounts, ensuring the
City could fund operations meeting community needs.
• Capital expenditures were $3.6 million,of which $2.8 million was for infrastructure.
• The general fund and major enterprise funds remained well capitalized and able to
meets its service demands.
• Top ten revenues of the general fund came in higher than the same period last year,
driven by increasing sales tax and TOT revenue.
• Most departments and activities are on pace or under budget estimates. A few will be
in need of further review and potential appropriation adjustments.
• Personnel expenses totaled to 48.9%of total City expenses. Materials,services,
insurance, and supplies totaled to 43.5%,while interest on debt expense rounded out
the remaining amount at 7.6%.
For More Information.This report is prepared by the City's Finance Department and is a summary
based on detailed information produced by its financial management system. If you would like
additional information,or have questions about this report, please call the Finance Department
at 707.263.6220.
[)aniel Buffalo, MPA, CPA, CGMA
Rnonce0/ecto/
Feb/uory24' 2O|7
City of Ukiah Second Quarter Financial Report, 2016-17
Pg. 06 Financial Statements and Schedules
Financial Statements and Schedules
The financial statements and schedules presented here are unaudited. For audited
information, or to find greater detail, please refer to the City's Comprehensive Annual
Financial Report (CAFR), which is released by December 31 following the end of the
fiscal year.
City-wide
• Statement of Net Position
• Statement of Activities
▪ Capital [Expenditures
Fund Schedules and Statements
• Summary of all Funds
▪ Major governmental and proprietary funds:
▪ Balance Sheet/Working Capital
• Statement of Changes
The General Fund
• Fund Balance
• Budget fo actual
▪ lop len Revenues
The Enterprise Funds
▪ Changes to Working Capital
▪ Working Capital Over lime
Department Summary
• Budget fo actual
Capital Improvement Update
• Project Budget,Schedule,and Status
City of Ukiah Second Quarter Financial Report, 2016-17
Pg. 07 Financial Statements and Schedules
City-Wide STATEMENT OF NET POSITION
December 31,2016
ASSETS
Cash and investments:
Available for operations $ 51,999,509
Restricted cash 6,834,886
Receivables:
Accounts, net 4,432,409
Property tax receivable
Interest receivable 120,283
Notes receivable 5,355,141
Grants receivable 39,753
Inventory and prepaids 1,378,946
Land held for resale 2,435,114
Capital assets not being depreciated:
Land 4,273,008
Construction in progress 10,487,600
Capital assets,net of accumulated depreciation:
Buildings and improvements 45,135,168
Infrastructure 100,085,334
Machinery,equipment,and vehicles 3,081,220
Total assets 235,658,371
DEFERRED OUTFLOWS OF RESOURCES
Deferred outflow of resources related to pension 6,788,616
LIABILITIES
Current liabilities:
Accounts payable 101,120
Accrued payroll liabilities 1,367,906
Interest payable 1,128,750
Deposits payable 271,599
Due within one year
Intergovernmental payable
Noncurrent liabilties:
Due in more than one year 106,956,238
Net pension liability 39,939,090
Total liabilities 149,764,704
DEFERRED INFLOWS OF RESOURCES
Deferred inflow of resources related to pension 5,569,337
NET POSITION
Net investment in capital assets 56,106,091
Restricted:
Law enforcement 46,660
Fire protection 154,798
Parks and recreation 129,753
Housing programs
Economic development programs
Transportation infrastructure 365,615
Assessment district
Debt service reserve
Depreciation reserve
Capital purposes
Expansion activities
Unrestricted 30,310,028
Total net position $ 87,112,946
City of Ukiah Second Quarter Financial Report, 201 6-1 7
Pg. 08 Financial Statements and Schedules
City-Wide STATEMENT OF ACTIVITIES
by function
(cont.) Six-month Period Ended December 31,2016
%of Total
REVENUE Revenue
Governmental Revenue:
Taxes:
Sales $ 3,372,145 12.6%
Property 1,486,077 5.5%
Transient occupancy 675,802 2.5%
Business license 61,495 0.2%
Licenses, permits, and franchises 1,079,141 4.0%
Fines,forfeitures, and penalties 45,380 0.2%
Intergovernmental 543,768 2.0%
Use of money and property 402,571 1.5%
Gain on sale of property 1,251 0.0%
Other Revenue 320,680 1.2%
Enterprise revenue and other charges for service:
Water 3,709,047 13.8%
Sewer 3,712,547 13.8%
Electric 9,782,013 36.5%
Airport 498,655 1.9%
Other 1,086,611 4.1%
Grants and contributions 49,881 0.2%
Total operating revenue 26,827,065 100.0%
EXPENSES(by function)
Electric operations 7,405,946 27.6%
........................................................................................
Public safety 4,823,871 18.0%
........................................................................................
General government 4,843,410 18.1%
Water and sewer operations 4,430,428 16.5%
........................................................................................
Parks and recreation 1,067,139 4.0%
Roads and infrastructure 491,462 1.8%
........................................................................................
Airport operations 491,270 1.8%
Community development 314,339 1.2%
........................................................................................
Other enterprise operations 445,182 1.7%
........................................................................................
Housing and support programs 171,590 0.6%
........................................................................................
Redevelopment/economic development 165,609 0.6%
Total expenses 24,650,245 91.9%
Changes in net position from operations $ 2,176,819 8.1%
City of Ukiah Second Quarter Financial Report, 201 6-1 7
Pg. 09 Financial Statements and Schedules
Fund Balance Sheet/Working Capital
Major Funds
Schedules Major Enterprise Funds
ASSETS General Water Sewer Electric
and Current:
Cash and investments:
Statements Available for operations $ 2,399,485 $ 8,968,801 $ 14,210,056 $ 13,790,016
Restricted cash 3,756 1 4,077,468
(cont.) Receivables
Accounts, net 10,703 1,062,393 789,678 2,455,003
Property tax receivable - - - -
Interest receivable 15,623 25,752 25,800 16,419
Notes receivable 152 - - -
Grants receivable -
Due from other funds 613,037 - - 51,424
Advances to other funds 899,246 - -
Inventory and prepaids 11,183 134,232 - 1,233,531
Land held for resale -
Total assets 3,949,429 10,194,934 15,025,535 21,623,861
LIABILITIES
Current liabilities:
Accounts payable 2,315 636 304 33,446
Accrued payroll liabilities (68) 68,753 110,496 111,812
Interest payable - 151,173 955,526 19,661
Deposits payable (966) 26,859 - 239,031
Due to other funds - 745,000 - 51,424
Advance from other funds - - - -
Due within one year - - - -
Intergovernmental payable - - - -�
Total liabilities 1,281 992,421 1,066,326 455,374
FUND BALANCE/WORKING CAPITAL
Nonspendable:
_..__.Loans1
52 -
Interfund loans 899,246 - - -
Restricted:
Public safety - - - -
_..__.Fire protection -
Parks and recreation - - - -
Housing programs - - - -�
Economic development programs - - - -
_. Transportation infrastructure -
Assessment district -
Debt service reserve - 1,380,377 3,786,579 4,043,341
Depreciation reserve - - - -
..__.Capital purposes
_ _ _.__._.__._,848,748
. . . . ........... . . . ......... . . . . ......... . . . ........... . . . ........... . . . ........... . . . ........... . . . .......... . . .......... . . . .......... . . . ........... . . . ........... . . . ...........................
Public benefit (64,363)
Street lighting - - 521,438 173,958
Expansion activities - - 443,959 -
..
Committed: -
. . . . ........... . . . ......... . . . . ......... . . . ........... . . . ........... . . . ........... . . . ........... . . . .......... . . .......... . . . .......... . . . .......... . . . .......... . . . ...........................
Rate stabalization 2,933,236 38,104
Assigned: - - - -�
Public safety 184,443 - - -
..__.Capital purposes
_.__._.__.5,141,017._.__._.__._.715,845.__._.__._.__._.__._-._
. . . . ........... . . .......... . . . .......... . . . ........... . . . ........... . . . ........... . . . .......... . . . .......... . . . ......... . . . . ......... . . . .......... . . . .......... . . . ..........................
Reserves 2,864,307 2,681,119 5,558,152 14,128,699
Unassigned - - - -
Total fund balance/working capital 3,948,148 9,202,513 13,959,209 21,168,487
City of Ukiah Second Quarter Financial Report, 2016-17
Pg. 10 Financial Statements and Schedules
Fund STATEMENT OF REVENUE,EXPENDITURES,AND CHANGES IN FUND BALANCE/WORKING CAPITAL
Schedules by major category
Major Enterprise Funds
and REVENUE General Water Sewer Electric
Governmental Revenue:
Statements Taxes:
Sales $ 3,372,145 $ - $ $
(cont.) Property 1,478,882 . . .
Transient occupancy675,802 - - -
Business license 65,929 - - -
Licenses, permits,and franchises 1,027,016 - 820
Fines,forfeitures,and penalties 18,569 - - -
Intergovernmental 23,411 - -Use of money and property 64,994 - - 4,027
Other Revenue 132,130 2,545 - 1,248
Enterprise revenue and other charges for service:
Water - 3,709,047 - -
Sewer - - 3,712,547 -
Electric - - - 9,782,013
Airport - - - -
Other 590,706 21,329 2,292 17,024
Grants and contributions - - - (119)
Total operating revenue 7,449,584 3,732,921 3,715,659 9,804,193
EXPENDITURES(by function)
Current:
Administration and overhead
Internal services 169,192 145,974 151,243 75,552
General government 1,309,013 2,267 1,853 3,827
Public safety 4,653,678 - - -
Roads and infrastructure 491,462
Parks and recreation 986,557 - - -
Community development 314,339 - - -
Redevelopment/economic development 103,814
Housing and support programs - - - -
Electric - - - 7,380,668
Water and sewer - 1,104,506 1,635,805 -
Capital outlay - 1,169,245 722,714 315,506
De_btservice:��.��.Principal �._�.__�._�.__�._�.__�._�.__�._�.__�._�.__�._�.__�._�.__�._�.���.475,000 .__�._�.__�._�.__�.��.���.��.���.��.,
-
Interest - 226,759 1,425,650 21,451
Total expenditures 8,028,055 3,123,751 3,937,265 7,797,004
Excess of revenue over(under)expenditures $ (578,471) $ 609,170 $ (221,606) $ 2,007,189
OTHER FINANCING SOURCES(USES)
Transfers in 125,000 - - -
Transfers(out) (108,967) - - -
Total other 16,033 - -Net change in fund balance/working capital (562,438) 609,170 (221,606) 2,007,189
City of Ukiah Second Quarter Financial Report, 2016-17
Pg. 1 1 Financial Statements and Schedules
The General The Ci)y's general fund is its primary source of discre)ionary resources for the provision of service
Fund deemed necessary and desirable by the citizens of Ukiah and the Ci)y Council.
Revenues )ha) are accounted for, and of the discretion of,the Ci)y Council are various and
generally include:
* Taxes:
o Bradley Burns sales fax (1% of )axable sales)
o transaction and use faxes:
* Measure P
o Property faxes
o TOT faxes (hcAel tax)
o Business license fax
* Licenses, permi)s,and franchise fees (cable, phone, garbage collec)ion, u)ili)ies)
® Hnes,forfei)ures, and penalhes
*
intergovernmental (grants and subventions)
6 Use of money and property (interest earnings,rents, etc.)
6 0)her misc.
Al)oge)her, )he general fund receives revenue from 76 dis)inc) sources. However,the majority of
the revenue it receives comes from JUS.. ....n of them.
Top Tein Revenues,FY 2015-16
Generall Fugld
12.0%
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111%111 k
88.0%
it Total top 10 IN Other Revenue
City of Ukiah Second Quarter Financial Report, 2016-17
Pg. 12 Financial Statements and Schedules
The General Top Ten Revenues
Fund (Cont.) the City's iop fen revenue sources in the general fund account for appiroxirnahely 88 percent of
fofal general fund income. Focusing on these sources can provide a useful undeirsfanding of
the City's revenue position.
The bar graph below illustrates the performance of top ten revenues as compared to a year
ago. Overall,these revenue sources combined are up over 15 peircenf from the same firne las1
year. 1o1a1 general unc revenues are up nearly 14 percent
Top Ten Revenues Compared
1FY s 2016 and 2015
$2,000,000
$1,S00,00o
$1,000,000
5 00,000
., `�+ ea v�-Q\ �, \t ecee `(5\,'��„ \-,,' .s3v \�(e�r`e ctrr.etecs .lar`
5'a\''''' ,1.dr.1� \i,\,\S) - o:.\'' c{,a'` tr�Qdy� oPe�Yy �ro'c' n�F(c. ` err�,e
WI
v J\'' e(`,4d\e `to�vo� C`w{\3'-' ,0,,�iP�° `dxwoe° c,,,,,e6 `\0,,�6o, ?�,cpc,c ' �r'`d e;.,
20].61..7 0 2015E 6
TOP 10-REVENUES
Current to Prior
Six-month Period Ended December 31,2016 Percent of
Percent Total 2015-16
REVENUE 2016-17 2015-16 Change Revenues
Top 10:
Bradley-Burns Sales Tax $ 2,207,286 $ 1,454,016 51.81% 29.63%
1/2%District Sales Tax(Measure P) 1,164,859 1,051,001 10.83% 15.64%
Prop Tax In Lieu Of Vlf 657,745 646,687 1.71% 8.83%
City Utility Franchise Fee 562,199 660,341 -14.86% 7.55%
Transient Occupancy Tax(TOT),8% 540,642 525,664 2.85% 7.26%
Redevelopment Tax Increment Pass-Through 375,587 364,498 3.04% 5.04%
Secured Property Tax 350,773 340,306 3.08% 4.71%
Recreation Program Income 346,116 294,896 17.37% 4.65%
Refuse Disposal Franchise Fee 283,763 282,369 0.49% 3.81%
Business License Tax 65,751 43,466 51.27% 0.88%
Total top 10 6,554,722 5,663,245 15.74% 87.99%
Other Revenue 894,864 876,410 2.11% 12.01%
Total operating revenue $ 7,449,585 $ 6,539,655 13.91% 100.00%
Sales Tax. The City collects sales tax from two sources: normal Bradley-Burns sales taxes (1
percent of taxable transactions) and a 1/2 cent sales and use tax,commonly referred to as
Measure P and devoted entirely to the City. Both tax sources are distinct and considered
City of Ukiah Second Quarter Financial Report, 2016-17
Pg. 13 Financial Statements and Schedules
TheGeneral seponztesources. Each behave slightly differently given their tax base. Bradley-Burns sales taxes
Fund (cont.) are referred to as "sales and use" taxes, levied on transactions based geographically in the City.
Here we see this revenue source up nearly 60 percent from the same time last year. This is the
result of the elimination of the State's Trip|e'Hip' by which the City received a portion of its sales
tax through the tax roll,which was tracked and reported in a separate revenue account. The
real net effect to sales tax was an increase of approximately 10 percent from the same period
last year. Nearly all sectors of Ukiah's economic base are up with the biggest gains coming from
its restaurants and home supply/construction businesses.
Measure P. Thisisvvhot'scoUedo ''tronsocMononduse^ toxondisopp|iedtoonytoxob|eso|ein
the City as well as any sale where the use of the item is in the City. For instance,a car
purchased outside the City but registered to, and therefore presumed to be used at, an address
within would be levied the 1/2 cent on the purchase price. Similar to regular Bradley-Burns sales
tax, this revenue source is up nearly 11 percent from the same time last year. Both Measure P
and Bradley-Burns are general taxes and can be used for any regular,general governmental
purpose.
Property Tax in Lieu of VLF(Vehicle License Fee). These are property tax shares allocated to
cities and counties beginning in FY 04-05 as compensation for the state's take of Vehicle License
Fees (VLF). This revenue source typically follows regular property tax collections,discussed under
"Secured Property Tax" below and is up slightly over 1.5 percent compared to last year.
City Utility Franchise Fees. This revenue source iso charge to the City's electric utility. Franchise
fees are not taxes;rather,they are rents paid by utility providers to operate on or in City rights-of-
way and City property, such as roads,sidewalks, parklands, etc. The rents are established by the
City Council and typically are correlated to gross revenues generated by the utility provider.
They were lower in FY 2015-16 than in the preceding year due to a Council-approved franchise
fee rate decrease for the electric utility.
Transient Occupancy Tax(TOT). Commonly referred to as a "bed," "hotel," or "room" tax this
revenue source has performed strongly over the last two years, up nearly 15 percent from 2014-
15. Here we see it up nearly 3 percent from the same six-month period a year ago. Driven by
increased tourism in the greater Ukiah Valley area and a larger volume of travelers heading
north, this revenue source is poised to continue its positive growth trend for several more years.
Visitors are stopping in Ukiah as a final layover before making the trek to Fort Bragg and
Humboldt County and are exploring the wonder of what the Ukiah Valley has to offer.
The TOT rate in Ukiah currently is 10 percent; however,8 percent is considered general revenue
to the general fund,which is what is reported here. The remaining 2 percent funds economic
development and tourism enterprise and is deposited to a special revenue fund.
City of Ukiah Second Quarter Financial Report, 2016-17
Pg. 14 Financial Statements and Schedules
TheGeneral`^f�ylf��{�,
Redevelopment Tax Increment Pass-Through. After the dissolution of Redevelopment in
Fund (cont.) California by the Legislature,the Ukiah Redevelopment Agency was sent into receivership of a
successor agency. Property tax increment revenue once received by the former agency was
indeodhe|dintrudbytheCounfy4uditor'ControUerinospecificfund' offecMonote|yknovvnos
the Redevelopment Property Tax Trust Fund (RPTTF). Property tax increment collected in this fund
wou|dfiotpoytheCounh/AudihzpControUer'sodmincods' thenposshzthesuccesyorogency
of the former RDA (City of Ukiah) to satisfy the obligations of the former agency,then to the
taxing entities in the project area of the former RDA, including the Ukiah Unified School District
and the County of Mendocino general fund. The City also receives a share of these residuals
and deposits them in a specific in the general fund,which is reported here.
This revenue sources tracks relatively similar to regular (secured) property tax,although it is
calculated from a slightly different derivative property tax base (tax increment).
Secured Property Tax. Traditionally, revenue from property tax was viewed as a very stable
source. The housing collapse of 2008 tested that assumption. However,as the housing market
continued to recover modestly in Ukiah,receipts came in higher than the year prior. This was
due to a combination of factors,including retroactive Prop 8 (1978) assessment adjustments and
increased assessed values from housing sales. Slightly less than 11 percent of property taxes
paid by property owners within the City are allocated to the City. The majority is distributed to
local schools and the County of Mendocino.
As mentioned earlier, revenue from this source will continue to trend positively over the next few
years as the county continues to process Prop 8 property value adjustments and as housing
prices and home sales increase.
Recreation Program Income. These are user fees for recreation and athletic programs offered to
adults,children, and other in the community. They include adult softball and volleyball,adult
and youth basketball,and various classes and clinics delivered by the Community Services
Department. This revenue source is up over 1 7 percent from a year ago due to higher demand
for,and greater participation in,recreation programs by the community.
Refuse Disposal Franchise Fees. This revenue source is a charge to the City's franchise solid
waste hauler. As discussed earlier,franchise fees are not taxes; rather,they are rents paid by
utility providers to operate on or in City rights-of-way and City property,such as roads, sidewalks,
parklands,etc. The vehicles used to provide this service (garbage trucks) are heavy machines
that wear roads more quickly and significantly than other commercial and non-commercial
vehicles. Revenues from this source have come in slightly higher in FY 2016-17 than in the same
period of the preceding year due increased sales by the hauler, Ukiah Waste Solutions.
Business License Tax. Businesses that operate within City limits are required to obtain a business
license. The proceeds from the tax collected are available for unrestricted use in the general
City of Ukiah Second Quarter Financial Report, 2016-17
Pg. 15 Financial Statements and Schedules
The General fund. Receipts for this period are up significantly from a year ago likely due to timing differences
Fund (cont.) of payments to the City and to the normal business cycle.
Revenues and lExpenditures Compared
Compared to all other revenue sources of he City, he general fund accounts for around one
third of 1he1o1at
city Revenues Compared
Y 2016 11
Other Enterprise
4A2%
General Fond
/
Electric Enterprise
35.12%
%
Other Governmental
770,3z, ao3%
Sewer Enterprise Water Enterprise
14.93% 12.78%
iniAnh3 /MEI ImvpIlwrwnt,J1 1111,pm( 111[1'11/11, 1(([1111111Np., n011,1111P11,1,,,,
Compared to all other expenditures of he City, he general fund typically accounts for abou1
onequarter of hetca n he current fiscal year, ca pita projects in other funds reduce that
1o1alshare to around 16 percent.
c1iy Lxpendillures Conipared
0 201647
General Fond
Other Enterprise / / Other Governmental
43.80% 1.63%
Water Enterprise
.11.07%
/ SewersE;t3t%erprise
41/
Electric Enterprise
21.58%
EH, tdElnd 71/V1'111111(10,11 IWatpl L.LItMrpl, [1k11/11,' 011N/11(1110,1pH, ()VI.Elite
City of Ukiah Second Quarter Financial Report, 2016-17
Pg. l 6 Financial Statements and Schedules
Enterprise�' ''^'^^''� The Cify provides various enferprise services, including electric,water,and sewer. Water and
Funds sewer are housed administratively within the Public Works Department but are accounted for,
like electric,in a proprietary, enterprise fund Through the cci lection of fees and charges,these
fundsshou|dcoUect/evenuessufficientenoughtofinoncecostsossociotedwithodministurtion'
operations,Capital improvements (C|P)'and debtservice.
Ente*phseoctivitieooveoccountedfo/|ikeobusinessinthephvotesectcxusingthefuUoccmo|
basis. This is starkly different than governmental fund accounting,which uses the modified
accrual basis and is concerned only with current spendable resources,what we call fund
balance. Drawing comparisons of information between the two methods can be challenging.
Although the City accounts and reports on these funds using full accrual accounting basis, here
we present the activities of the water, sewer,and electric enterprise funds in terms of working
capital. Working capital is defined as the difference between current assets and current
liabilUies,which is closely opp/oximotetothe definition of fund balance in governrnenfal funds.
|n other words, it's the resources available to meet ongoing operating, debt service, and copito|
activities in the near term. Non-cosh expenses,such as depreciation and typically part of full
accrual accou nfing, are excluded from f his presenfafion
Electric Enterprise
Revenues from rates through the first six months of the year outpaced expenditures by$2.1
million. However,revenues are down from the same period last year by nearly .08 percent.
Operating expenditures were also lower than the same period last year primarily due to timing
differences for power purchases. Debt service expenditures were lower than last year as well
due to the timing differences of when payments are made.
The schedule and graph below illustrate the utility's working capital trend for the first half of the
year of each the last five years. The performance of the fund overall has experienced continual
decreases in working capital,with the exception of 2016,during which cash balances held by
NCPA on behalf of the city were formally recognized on the City's books. Given this past
erosion, however, the electric enterprise maintained a healthy reserve and working capital of
216 percent of current revenue for the year. ()fthat, $l4.5million (l48percent) was available to
support operations.
As of the date of this report,the City Council has taken steps to better provide resources to the
electric utility by addressing service rates. The Council moved to begin a phased-in approach
to electric rates beginning in January,2017. Annual rate adjustments averaging three percent
will occur over the next four years.
Additionally,the City maintains a public benefit program to assist low income customers with the
cost of their electric service. Thisprognzminfisco|yeor20l5'l6' however'expendednore
resources than were available,requiring a short-term loan of$51,424 from the electric operating
Pg. 17 Financial Statements and Schedules
Enterprise fund. The program is scheduled to repay that loan to the operating fund in the third quarter.
Funds (cont.) The public benefit fund maintained a working capital balance of$5,888 as of December 31,
2016. Management is developing a strategy to correct this imbalance and will make a
subsequent recommendation to Council by June,2017.
ELECTRIC ENTERPRISE Second Quarter Ended December 31,2016
Change from
Five-Year Trend 2013 2014 2015 2016 2017 Prior Year
Revenue 9,678,317 9,661,676 9,971,064 9,882,740 9,804,193 -0.79%
Expenditures:
Operating 8,274,621 8,283,141 8,384,571 9,422,777 7,460,046 -20.83%
Debtservice 337,683 293,620 246,745 196,433 21,451 -89.08%
Capital outlay 60,334 218,966 161,707 818,825 315,506 -61.47%
Total expenditures 8,672,638 8,795,727 8,793,023 10,438,035 7,797,003 -171.38%
Excess(deficiency) 1,005,679 865,949 1,178,041 (555,295) 2,007,190 170.58%
Other sources(uses) 114,173 93,618 142,221 140,159 137,910 -1.60%
Change in working capital $ 1,119,852 $ 959,567 $ 1,320,262 $ (415,136) $ 2,145,100 -616.72%
Beginning working capital 16,873,088 15,853,203 14,178,988 21,754,608 19,023,386 -12.55%
Ending working capital,reserved for:
Rate stabalization 1,479,322 1,490,438 1,501,111 1,519,577 1,537,844 1.20%
Restricted 510,951 505,073 480,361 253,075 137,938 -45.50%
Debtservice 5,794,593 4,561,554 3,393,076 3,164,562 4,041,793 27.72%
Capital 1,337,404 1,337,404 1,337,404 1,223,212 925,020 -24.38%
Operations 8,870,670 8,918,301 8,787,298 15,179,046 14,525,891 -4.30%
Total ending working capital $ 17,992,940 $ 16,812,770 $ 15,499,250 $ 21,339,472 $ 21,168,486 -0.80%
Electric Enterprise
Five-Year Performance
525,000,000
520,000,000
51.5,000,000
$10,000,000 22`11m54mn w N4w!rn Maui
55,000,000 `",€€€€€€€r7€€€€€€[iiiii„ii iiie 1111:71!:1
ii iii/////43d,d4 %/7f gff2013 7014 2015 2017
..............Total ending working capital Revenue Expenditures: —Other sources(uses)
City of Ukiah Second Quarter Financial Report, 2016-17
Pg. 18 Financial Statements and Schedules
Enterprise
Water Enterprise
Funds (cont.)
Revenues from rates exceeded expenditures by$755,144. Transfers and other uses out of the
fund, however, eroded the addition to its working capital by$120,993, bringing its total to$9.2
million,or 247 percent of current revenue for the year, most of which was available to support
operations,a comfortable cushion to protect the enterprise from adverse conditions.
The schedule and graph below illustrate the utility's working capital trend for the first half of the
year of each the last five years. The performance of the fund overall has experienced a
resurgence in working capital due to a recent rate adjustment in June,2016. Revenue
compared to the same period last year was up 8.25 percent.
The fund has performed well over the last five years, but expenditures relative to revenue have
been increasing. We see that trend slowing somewhat in 2017, but it is something we will be
watching closely, making appropriate recommended adjustments to operational spending
where necessary.
WATER ENTERPRISE Second Quarter Ended December 31,2016
Change from
Five-Year Trend 2013 2014 2015 2016 2017 Prior Year
Revenue 3,607,241 4,035,552 3,702,937 3,448,383 3,732,921 8.25%
Expenditures:
Operating 2,080,500 1,737,341 1,922,859 2,093,818 1,727,747 -17.48%
Debt sery ice - 297,642 288,536 278,868 226,759 -18.69%
Capital outlay 170,185 17,873 243,337 55,653 1,169,245 2000.96%
Total expenditures 2,250,685 2,052,856 2,454,732 2,428,339 3,123,751 1964.79%
Excess(deficiency) 1,356,556 1,982,696 1,248,205 1,020,044 609,170 -1956.54%
Other sources(uses) 26,013 31,727 38,815 40,180 24,981 -37.83%
Change in working capital $ 1,382,569 $ 2,014,423 $ 1,287,020 $ 1,060,224 $ 634,151 -40.19%
Beginning working capital 1,672,162 3,707,337 5,834,838 7,350,543 8,568,362 16.57%
Ending working capital,reserved for:
Rate stabalization - - - - - 0.00%
Restricted - - - - - 0.00%
Debt sery ice - - - - - 0.00%
Capital - - - - - 0.00%
Operations 3,054,731 5,721,760 7,121,858 8,410,767 9,202,513 9.41%
Total ending working capital $ 3,054,731 $ 5,721,760 $ 7,121,858 $ 8,410,767 $ 9,202,513 9.41%
City of Ukiah Second Quarter Financial Report, 2016-17
Pg. 19 Financial Statements and Schedules
Enterprise
Water Enterprise
Funds (cont.) Five-Year Performance
$19,099,009
$9,000,000
.$8,000,000
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000000
,1000M.NAM ?MOM
$2,000,000
$1,000,000 , g .4, Jil
V4
,„ize 4
et ;
2013 2.014 2015 2016 2017
Total ending working capital Revenue Expenditures: --Other sources(uses)
Sewer Enterprise
Expenditures exceeded revenue from rates by$70,363. Transfers and other uses out of the fund
further depleted working capital by$146,817, bringing its total to$13.96 million or 376 percent of
current revenue for the year. Of that,$8.2 million (220 percent) of was available to support
operations.
The schedule and graph below illustrate the utility's working capital trend for the first half of the
year of each the last five years. The performance of the fund overall has experienced relative
stability in working capital.
The fund has performed nominally over the last five years,with expenditures and revenues
tracking closely. This is problematic for the fund, however,as it makes continued investments in
capital outlay increasingly challenging. This is something we will be watching closely and
making appropriate recommended adjustments to operational spending where necessary.
Further,it is a high priority of management to engage in a review of the sewer rate schedule by
the end of the fiscal year to ensure the enterprise has sufficient resources to maintain operations,
fund capital improvements, meet debt service requirements, and sustain adequate reserves.
City of Ukiah Second Quarter Financial Report, 2016-17
Pg. 20 Financial Statements and Schedules
Enterprise SEWER ENTERPRISE Second Quarter Ended December 31,2016
FundsFunds (cant.) Change from
Five-Year Trend 2013 2014 2015 2016 2017 Prior Year
Revenue 3,514,018 3,499,934 3,841,940 3,848,240 3,715,660 -3.45%
Expenditures:
Operating 3,445,381 1,661,880 1,651,027 2,105,541 1,788,901 -15.04%
Debtservice - 1,536,850 1,501,250 1,464,250 1,425,650 -2.64%
Capital outlay 57,751 20,739 79,663 62,009 722,714 1065.50%
Total expenditures 3,503,132 3,219,469 3,231,940 3,631,800 3,937,265 1047.82%
Excess(deficiency) 10,886 280,465 610,000 216,440 (221,605) -1051.27%
Other sources(uses) 1 1,687 4,133 70,834 4,425 -93.75%
Change in working capital $ 10,887 $ 282,152 $ 614,133 $ 287,274 $ (217,180) -175.60%
Beginning working capital 11,925,631 12,158,433 12,641,528 13,363,511 14,176,390 6.08%
Ending working capital,reserved for:
Rate stabalization 3,485,312 2,865,913 2,885,442 2,898,394 2,933,236 1.20%
Restricted 554,290 314,997 346,580 415,904 524,173 26.03%
Debt service 2,074,866 2,124,941 2,211,785 2,293,724 2,360,930 2.93%
Capital - - - - (51,028) 0.00%
Operations 5,822,050 7,134,734 7,811,854 8,042,763 8,191,899 1.85%
Total ending working capital $ 11,936,518 $ 12,440,585 $ 13,255,661 $ 13,650,785 $ 13,959,210 2.26%
Sewer Ente rplris
Five-Year Performance
$1.6,000,000
$1.4,000,0100
$1.2,000,000
$1.0,000,000
$8,000,000
$6,000,000
$4,000,000 ,rai(uf,uuuwunuimunm��rvu�ivuu�omuwm��w.u�iuuvWivivuiYu„2N4,,,,lJJddX«7✓$ m 44,'''y,�yp puiwuunivi um��tiWo w rcmugefKret
st9��Yrrir5115f1619„'^°•"""„"„"„°„°„� ,,� € ,,,,
IiImospop
$2,000,000 ��IF /�//A ii/�
iiiii iii ii ii ii nag, g i
2013 2014 2015 2016 2017
............Total ending working capital ----Revenue --Expenditures: Other sources(uses)
City of Ukiah Second Quarter Financial Report, 2016-17
Pg. 21 Financial Statements and Schedules
Department DEPARTMENT SUMMARY
Budget to Actual
Summary Fiscal Year 2016-17
Variance %Variance
Favorable Favorable %of Total
EXPENDITURES(by department/division) Budget Actual (Unfavorable) (Unfavorable) Expenditures
Non-Departmental $ - $ 2400 $ (2,400) 0.00% 0.01%
City Council 137,759 42352 95,407 69.26% 0.14%
City Clerk:
City Clerk 241,612 113,376 128,236 53.08% 0.38%
Elections 15,000 - 15,000 100.00% 0.00%
City Manager'S Office:
City Manager 468,992 192,471 276,521 58.96% 0.65%
Information Technology 1,164,772 544,346 620,426 53.27% 1.84%
Administrative Support 89,167 25,453 63,714 71.45% 0.09%
Miscellaneous General Government 1,620,382 1,001,676 618,706 38.18% 3.39%
Finance:
Utility Billing 1,012,427 358,672 653,755 64.57% 1.21%
Accounting 789,517 490,665 298,852 37.85% 1.66%
Purchasing 266,682 150,000 116,682 43.75% 0.51%
City Attorney 201,645 131,139 70,506 34.97% 0.44%
City Treasurer 91,454 30,801 60,653 66.32% 0.10%
Human Resources/Risk Management:
Human Resources 496,408 290,667 205,741 41.45% 0.98%
Risk Management - -- 0.00% 0.00%
Grant Administration:
Economic Development 389,944 158,152 231,792 59.44% 0.53%
Successor Agency 23,034 10,432 12,601 54.71% 0.04%
Grants Division 134,164 168,615 (34,451) -25.68% 0.57%
Community Outreach/Public Information 27,450 2624 24,826 90.44% 0.01%
Police:
Police Operations 9,463,175 4,653,921 4,809,253 50.82% 15.73%
Fire:
Fire Administration 3,452,238 1,161,881 2,290,357 66.34% 3.93%
Community Services:
Parks 1,191,086 624,081 567,005 47.60% 2.11%
Park Development 18,000 671 17,329 96.27% 0.00%
Aquatics 196,838 109,637 87,201 44.30% 0.37%
Golf 48,015 16,650 31,365 65.32% 0.06%
Building Maintenance 693,079 269,545 423,534 61.11% 0.91%
Conference Center 364,740 154,241 210,499 57.71% 0.52%
......................................................................................._.......
Museum 3,136,090 1,114,570 2,021,519 64.46% 3.77%
Recreation 926,947 424,473 502,474 54.21% 1.43%
Community Development:
Community Planning 498,906 198,912 299,994 60.13% 0.67%
Building Inspection 319,612 115,427 204,184 63.88% 0.39%
Public Works:
Garage 667,511 324,966 342,545 51.32% 1.10%
Engineering/Streets 3,038,538 632665 2,405,873 79.18% 2.14%
Corporation Yard 79,412 35,242 44,170 55.62% 0.12%
Water&Sewer 57,796,231 7,181,808 50,614,424 87.57% 24.27%
Landfill 3,884,848 287,935 3,596,912 92.59% 0.97%
Airport:
Airport Operations 905,135 505,077 400,058 44.20% 1.71%
Electric:
Electric Distribution 8,279,897 1,366,228 6,913,669 83.50% 4.62%
Electric Metering 246,932 120,005 126,927 51.40% 0.41%
Electric Generation 9,050,062 5,147,559 3,902,503 43.12% 17.40%
Electric Administration 3,809,027 915,939 2,893,088 75.95% 3.10%
Public Benefit 437,270 193,185 244,085 55.82% 0.65%
Electric Services 417,401 144,996 272,406 65.26% 0.49%
Total expenditures $ 116,624,831 $ 29,587,754 $ 87,037,076 74.63% 100.00%
City of Ukiah Second Quarter Financial Report, 201 6-1 7
Pg. 22 Financial Statements and Schedules
IUpdate Capital Improvement Program
Expenditure Plan-Current
Fiscal Year 2016-17
Current Project
Current Expenditures Expenditures
STREETS AND RIGHTS-OF-WAY Status %Completed FY Budget to Date to Date
Special Project Reserve Fund 251
Smith Street Sidewalk-curb,gutter,pavement N/A......................N/A _____$ __21,951 _$___ 8,1.8.8_$ ___ 9,188_
Street reconstruction(Luce,Washington,Observatory)* N/A N/A 661,019 26,460
Congestion Relief Fund 510
Slurry Seal Various Steets N/A N/A 200,000 - 137,564
Overlay Streets N/A__ ____N/A _____ _200,000 _____ -- --- ---
Smith Street Sidewalk,Curb,Gutter,Pavement 250000 --
..-.-.-.-.-....-.-.-.-.....-.-.-.-.-.......-.-.-.....-.-.-.-.-....-.-.-.-.-.....-.-.-.-.....-.-.-.-.-.....-.-.-.-.....-.-.-.-.-.........................................................
STIP Augmentation Fund 507
Gobbi/Waugh Traffic Signal N/A N/A 112,000 - -
SB 325 Reimbursment Fund 508
City Speed Zone ReportsN/A N/A 40,000 - -
..-.-.-.-.-.....-.-.-.-.....-.-.-.-.-.......-.-.-.....-.-.-.-.-....-.-.-.-.-.....-.-.-.-.....-.-.-.-.-.....-.-.-.-.....-.-.-. ...............................
State STP Fund 509
N.State St.&Empire Dr/Ford Rd.Signal Coordination N/A N/A 25,000 - -
Total 1,509,970 8,188 173,212
INFRASTRUCTURE
Parks and Related Facitlities Fund 301
Anton Stadium infrastructure Planning 20.00% 18,000 - -
Building Maintenance 208
Civic Center Facility Improvements N/A N/A - -
Civic Center Annex Facia Renovations Planning 5.00% 30,000 - 1,050
Civic Center Front Lobby Redesign Planning 5.00% 45,000 - -
Civic Center Entryway Renovation Conceptual 1.00% 25,000 - -
Civic Center HVAC N/A N/A - - -
Museum Prop 84&Habiat Conservation Grants 310
Museum Construction 90.00% 1,509,011 - -
State STP Fund 509
N.State St.&Empire Dr/Ford Rd.Signal Coordination N/A N/A 32,380 - -
Airport FAA Grants 777
Runway 15-33 Pavement Rehab&Taxiway Alignment Procurement 10.00% 190,000 41,890 41,890
Concrete slab for fuel tank project 11,340 134,847 207,044
Pavement Management&PCN Procurement 10.00% 34,700 980 980
Electric 801
Automated Meter Reading Upgrade-AMI(Electric System) Planning 5.00% 1,900,000 - 4,593
Distribtuon-transformer replacements Completed 100.00% 50,000 1,967 1,967
Utility poll testing and replacement N/A N/A 50,000 1,967 1,967
Conductor upgrades Completed 100.00% 20,000 - -
Design Build 1350 Hastings Rd,consulting services Completed 100.00% 120,000 - 806,922
System loading and fault monitoring Completed 100.00% 50,000 10,352 28,158
Communication upgade Planning 5.00% 25,000 4,788 4,788
Facility Improvements(Electric Utility Service Center) Engineering 5.00% 800,000 11,601 18,388
Community Solar(renewable resource development) Conceptual 3.00% 750,000 11,601 18,388
Water 822
Well#4 N/A N/A 1,397,900 350,621 679,860
Well#9 N/A N/A 1,635,800 600,770 782,729
Pipeline Improvements N/A N/A 1,150,000 - -
Replace PZ2s Reservoir N/A N/A 1,000,000 13,209 13,209
Millview/Ukiah Intertie N/A N/A 125,000 - -
Willow/Ukiah Intertie N/A N/A 125,000 - -
Connect Chlorine at WTP(switch to liquid chlorine) N/A N/A 200,000 - -
Water Meter Replacement N/A N/A 1,040,000 - -
Well#3 Roof N/A N/A 15,000 - -
Wastewater 840
Replace AW WT Feed Pump Motors N/A N/A 90,000 - -
Chlorine Mixer N/A N/A 40,000 - -
Manhole Replacement N/A N/A 15,000 - -
Online Ammonia&Nitrate Analyzer N/A__ ._._._._N/A _._._._._ _._.50,000 _._._._._ ..
- -
Vac Trailer -._._._._. .-._._._. N/A N/A 70,000 -
Replace 2006 Prius N/A N/A 30,000 - -
Replace 3/4 Ton Dodge N/A N/A 45,000 - -
Replace Ford Ranger N/A N/A 10,000 - -
Recycled Water 830 --------- --------- ----.-.-. ......... ........_ ......... ..-....._
Recycled Water System Phases 1 &2 N/A N/A 37,650,191 - -
Total 50,349,322 1,184,594 2,611,932
City of Ukiah Second Quarter Financial Report, 2016-17
Pg. 23 Financial Statements and Schedules
IP Update
Current Project
Current Expenditures Expenditures
(cont.) EQUIPMENT/OTHER Status %Completed FY Budget to Date to Date
Equipment Reserve Fund 220
Police patrol vehicles Procurement 50.00% 120,000 78,319 92,422
... ..................................... ........................ .....................
Police portable radios Completed 100.00% 60,000 - -
Replace SCBA Planning 40.00% 15,000 - 14,962
Replace defibrillator Planning 25.00% 25,000 - 28,010
New Type I fire engine Planning 20.00% 325,000 - -
Asset Forfeiture Fund 638
Body cameras N/A N/A 21,684 - -
Airport FAA Grants 777
Fuel Tank,Upgrades and Self service tank Procurement 50.00% 172,200 134,847 207,044
Electric 801
Equipment Replacements(trucks,equipment etc.) Completed 100.00% 495,000 - -
Control System Upgrades(Hydro&Substation) Planning 10.00% 75,000 4,788 4,788
Tainter Valve and Penstock Repair(Hydro) Completed 100.00% 225,000 727 15,170
T1/T2 Bushing&Gasket Replacement(Orchard Substation) Construction 30.00% 250,000 - 4,001
Primary&Secondary Conductor Repair/Replacement Completed 100.00% 50,000 - -
Undergrounding Phase 3&4:Overhead to Underground N/A N/A 20,000 - -
Water 820
Truck Replacement(Ford Ranger,shared with wastewater) N/A N/A 10,000 - -
Service Truck N/A N/A 45,000 - 45,943
Portion of Service Truck(50%Wastewater Fund) N/A N/A 30,000 - 45,943
Vactor Replacement(50%Wastewater Fund) N/A N/A 200,000 423,111 423,111
Asset Management Software(GIS system) N/A N/A 15,000 - -
Genie Lift(personnel lift for cleaning/maintenance at N/A N/A 12,000 -
water plant) -
Garage 203
Truck Replacement N/A N/A 114,000 - -
Information Technology 209
Council Chambers Electronic Renovation Planning 10.00% 75,000 - -
Access Point Wi-Fi and Switches Engineering 75.00% 30,000 - -
Cardlock System Phase II Planning 25.00% 85,000 - 33,695
Veeam Backup and Replication,disaster recovery software Cancelled 0.00% 18,300 - -
Host Cluster Server VM-Host Cancelled 0.00% 10,000 - -
Point Multipoint Communications Cancelled 0.00% 50,000 - -
Total 2,548,184 641,792 915,090
Total capital $ 54,407,476 $ 1,834,574 $ 3,700,234
Areas marked "N/A' indicate that information was not available atr he time this report was
compiled.
City of Ukiah Second Quarter Financial Report, 2016-17
Pg. 24 Notes to Financial Statements
In ,„1„„„„„011111„110„, Notes to Financial Statements
ill' /:1111111,1111,1,11,
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)7e
111,0 0 New Funds and Accounts
(1 ,,H 1111
No new funds were created during this quarter.
v111111111111111101 „ Significant Changes
No significant accounting or budgeting changes were made this quarter or since the start of the
'',„ 'El' fiscal year.
E
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lion' ;1111 ' 'ill, City-Wide Notes
t,,,„11011111„0,„
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iiiviiiiiiiiiiiiiii,,,i•'•,„,
Department Notes
Several departments have or are approaching their budget appropriation limit earlier than
anticipated. Management will address those issues with the Council, pursuant to adopted
budget policy,if additional appropriation is needed for a particular department that requires an
increase to a fund.
/Eid Takeaways
• City revenues are trending positively
• Expenditures City-wide are within budgeted appropriations
• Most departments are within budget estimates
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City of Ukiah Second Quarter Financial Report, 2016-17
Pg. 25 Ukiah City Council and Treasurer
Ukiah City Council and Treasurer
PI!
11P
16101" ,dgrolic,'11 1.01;'10010001,
IPIAD ' 1,'Iloyounin
Jim Brown, Mayor llii1,1,,,1 , ,,,,,,,,,,,,, Allen Carter, Treasurer
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114 v,ili,i/ 1,1/i1(11t pj
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1 V11111111'1„', 1 11111111111111111111 Kevin Doble, Vice-Mayor
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kdobleukiah@gmail.com
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114,Illi lillu„11,0111 Maureen Mulheren, Councilor
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lill:111111111111111 ii ., li,l'ill:1,1111 Douglas Crane, Councilor
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1,,uguiliillill,101li11,t/dii 111,11uu1111111111111111111111111111111111111111111
1,111„iiiii- ihu doug.crane@craneofukiah.com
10,11011111,1111iiiilymonan
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Steve Scalmanini, Councilor
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iiiii
City of Ukiah Second Quarter Financial Report, 2016-17
Pg. 26 City Executive Management ��{���
. .~~�. . .
City Management Executive ����
U ����. . .
The senior management team for the City of Ukiah.
City Manager Water and Sewer Director
Sage Sangiacomo Sean White
Email Email:
Phone: 707.463.6221 Phone: 707.467.5712
Senior Management Analyst Planning Director (Interim)
Shannon Riley Kevin Thompson
Email: Email:
Phone: 707.467.5793 Phone: 707.463.6207
City Attorney Finance Director
David Rapport Daniel Buffalo
Email: dra p r f@ciiyof u Email:
Phone: 707.467.2800 Phone: 707.463.6220
City Clerk IT Administrator
Kristine Lawler Scott Shaver
Email: Email:
Phone: 707.463.6217 Phone: 707.467/5722
Human Resources/Risk Management Police Chief
Director Chris Dewey
Sheri Mannion Email:
Email: Phone: 707.463.6245
Phone: 707.463.6272
Fire Chief (Interim)
Public Works Director/City Engineer Kirk Thomsen
Tim Eriksen Email:
Email Phone: 707.462.7921 ext 400
Phone: 707.463.6280
Community Services Administrator
Electric Utility Director Tami Bartolomei
Mel Grandi Email:
Email: Phone: 707.467.5764
Phone: 707.463.6295
Airport Manager
Greg Owen
Email:
Phone: 707.467.2855
Pg. 27 City Contact information
City Contact Information
City of Ukiah
300 Seminary Ave
Ukiah, CA 95482
Tel 707.463.6200
www.cityotukiah.com
/
, -•li 0
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1 Ci ty of Ukiah
I,/,i k, 1 ill(i6111
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City of Ukiah Second Quarter Financial Report, 2016-17
DEPARTMENT SUMMARIES
WITH
GOALS AND OBJECTIVES
FY 2016- 17
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
r/
City of Ukiah
Fiscal Year 2016-17
Name Number Number of FTEs(department-wide)
Department CITY COUNCIL 10
Division CITY COUNCIL 100 •oo
Section N/A
Description Budget Summary
The City Council serves as the elected legislative and policy-making body of the City of Ukiah,
enacting all laws and directing any actions necessary to provide for the general welfare of the Budget to Actual)
community through appropriate programs,services,and activities. The City Council reviews and
adopts the operating budget,holds public hearings,and receives feedback from the public.
The City Council authorizes contracts,purchases,and sales of City property,approves ���,,,,,,�,,,,, ,
agreements with other governmental agencies,and appoints members to City commissions, �� 111
boards,and committees. In additions,the City Council serves as the Successor Agency to the 4�1111�����
1111 former Ukiah Redevelopment Agency.
/040)))4
4000
1101(
'1""MMMI'i't°1111 1111010101110
Key Functions:
1.Legislative and policy making body of the City of Ukiah.
IIIIIV Per,nt Used 11111 Percent Available
Activity Trends
IIDeIpairtment/(Dilrsilsilon Activity Over Last Hive Years
1h()oon
11r,rsi
aml non
aJn non
nn
non ')/,2h
s,onu° en,IH/1 .. ,
eo,nu° aao
J,3sz
2.n nu° .. . ...... 4 / 4
2.n1d-:L;A,L1rw1 111131n Adraul 11114 Ar,[uul JO 1f Ar,Yu'ul Jn1(;:IJ IS aiI;!5C 2111h1/Adradl
Goals and Objectives Status Department/Division Comments:
1 :Develop a prioritized plan for maintaining and improving public iln progress :Notable Action Items: Completed five year water,electric,and
:infrastructure. :solid waste rate reviews;General Sales Tax(Measure Y)
:approved
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
2 :Planning Valley-Wide takes place based on sound planning iln progress :Notable Action Items: Ongoing efforts to develop a plan for
;principles. :the devlivery of fire services;attempting to seek alternatives
:outside of litigation with the Ukiah Valley Sanitation District
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
3 ;Facilitate the development of a sound local economy that attracts iln progress :Notable Action Items:Receivership granted for the Palace
:investment,promotes economic diversity,supports businesses, €Hotel;Completed a hotel feasibiltiy study in an effort to attract
:creates employment opportunities,and generates public revenues. 1 an anchor tenant to the downtown core
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
4 :Council and staff work together to create a more responsive and 1In progress :Notable Action Items: Developed/Identified organizational
:effective workplace environment. :core values;Implemented project/news pages on the City's
:website;deployed a mobile applications for reporting issues to
:the City;expanded utilization of social media
.......................................................................................................................................................................................................................................................................................................................•
................................................................................................................................................................................................................
5 ;Outsource,printing and mailing of utility billings,and delinquent ;Complete
:notices through Infosend.This will also include the printing of billing
insersts that go out with monthly billings.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
r/
City of Ukiah
Fiscal Year 2016-17
Name Number Number of FTEs(department-wide)
Department CITY CLERK 11
Division CITY CLERK 111 •oo
Section N/A
Description Budget Summary
The Office of the City Clerk is a service area within the municipal government upon which the
City Council,all City departments and the general public rely on for information regarding the Budget to Actual)
operations and legislative history of the City. The impartial office respectfully serves as the liaison
between citizens and the municipal government and keeps them informed of the actions of the
City government.
The City Clerk is an appointed official who serves as Clerk to the City Council,Successor Agency 1111 111�������������III
to the Redevelopment Agency(RDA),Oversight Board to the Successor Agency to the RDA,and I�
also serves as administrative support for the City Manager's office.The City Clerk's Office II
conducts municipal elections,both scheduled and special,and is also charged with maintaining
I
all official records;keeping complete and accurate records of City Council,Successor Agency,
Oversight Board and other related proceedings;maintaining the Municipal Code;filing
Campaign Statements and Statements of Economic Interests,as required by the Fair Political
Practices Commission(FPPC)and municipal law;publishing all ordinances adopted by the City
Council;advertising notices of hearings,bid openings,Board and Commission vacancies,and
other legal notices;receiving claims and court documents;processing Public Record Act
requests;administering the Records Management Program;and maintaining a comprehensive
historical collection of documents.
� III
Key Functions: oat�� IIII�IIII��II��III�I�IIII
1.Record keeper of the City
VIII 14�������
2.City elections
3.Administrative support to the City Manager's Office umo Per,nt used mu Percent Available
Activity Trends
IIDelpalrtment/IlDiirsiisiion Activity Over Last Hive Y airs
m()non
2b6 non
ar ,1z
inn non
n non
166,1,1 `..........
nn non
.
ec/9;
.... .. . ....
Lahli
noo
In1d-:L,/+6111,11 16151616A6116AI 2614...lb Ar,[uel JC11 1(Ar,Yuwl rim,..7J)sail;5[ 161h1/Adradl
Goals and Objectives Status Department/Division Comments:
1 IComplete entering all record categories of documents located in I :Partial lease agreements and on-going current contracts have
:the vault into electronic filing systems,to make them more :been added to the electronic repository;however,the primary
:accessible for both staff and public. !focus this past year has been a large number of Public Record
:Act requests,which have taken precedent.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
2 Process old files with expired retention dates for review and possible
destruction.
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
3 !Improve online public accessibility for records and documents !Resolutions and ordinances for the past five years have been
!through the expansion of City Clerk web pages. !placed in BOX with a link from the website for public
:accessibility.The Clerk's office will continue to work towards
:providing these documents online through Laserfiche,which will
!provide a high-powered search mechanism.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
4 Develop plan for central file system for records held within individual I :The Clerk's office will begin construction of a Central Filing
:departments. :System framework in Laserfiche before the end of the fiscal
!year.
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
5 !Clear out and organize administrative records in the rolling file !The need to move all storage retention boxes from the upstairs
;system. !attic to a new location has taken precedent.This project poses
!questions that the Clerk's office will be submitting to the
:Innovation team to analyze and make recommendations.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
b Continue writing sections for detailed desk manual. IThis is an on-going process.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
7 I Facilitate possible November election.
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
8 ;Continue to develop and instigate systems to facilitate efficiency I :Acquired agenda flow program;established action minutes for
land organization in the City Clerk department. :City meetings and have set up training for all clerks;in process
of acquiring device to provide audio/visual recordings of
:meetings off-site and in conference rooms.This is an on-going
!process.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
f/
City of Ukiah
Fiscal Year 2016-17
Name Number Number of FTEs(department-wide)
Department CITY CLERK 11
Division ELECTIONS 113 •oo
Section N/A
Description Budget Summary
The Office of the City Clerk is a service area within the municipal government upon which the
City Council,all City departments and the general public rely on for information regarding the Budget to Actual)
operations and legislative history of the City. The impartial office respectfully serves as the liaison
between citizens and the municipal government and keeps them informed of the actions of the
City government.
11
The City Clerk is an appointed official who serves as Clerk to the City Council,Successor Agency IIIII�III ldlll ddg
to the Redevelopment Agency(RDA),Oversight Board to the Successor Agency to the RDA,and ��
also serves as administrative support for the City Manager's office.The City Clerk's Office
hOWOOre
conducts municipal elections,both scheduled and special,and is also charged with maintaining 400W MIN
all official records;keeping complete and accurate records of City Council,Successor Agency,
Oversight Board and other related proceedings;maintaining the Municipal Code;filing
Campaign Statements and Statements of Economic Interests,as required by the Fair Political
Practices Commission(FPPC)and municipal law;publishing all ordinances adopted by the City
Council;advertising notices of hearings,bid openings,Board and Commission vacancies,and
other legal notices;receiving claims and court documents;processing Public Record Act
requests;administering the Records Management Program;and maintaining a comprehensive
historical collection of documents. 110016 4
Key Functions: 9WIl
1.Record keeper of the City
2.City elections
3.Administrative support to the City Manager's Office umo Perccmt used mu Percent Available
100 iiialio#1 11(0i0001
Activity Trends
IIDelpalrtment/IlDilrsilsilon Activity Over Last IF live Years1c,riuu as,000
1a,uno
'Kuno
000
nnu
0o
)(7111.13/+�Y:u'wl .rui;1n ArILL,L1 JO 14]JS Ar,[uel rC11LL IH/Aii,1 r71fh aI/ t r71H1/Aou'wl
Goals and Objectives Status Department/Division Comments:
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
•
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
r/
City of Ukiah
Fiscal Year 2016-17
Name Number Number of FTEs(department-wide)
Department CITY MANAGER 12
Division CITY MANAGER 121 �•�O
Section N/A
Description Budget Summary
Appointed by the City Council to serve as the City's chief administrative officer,the City
Manager is responsible for setting goals and providing administrative direction for all City Budget to ActuaII
departments in accordance with the policies established by the City Council. The overall
departmental objective is to carry out the policies established by the City Council,in an effort to
maintain and improve the quality of life in Ukiah.
The City Manager's Office Budget includes Economic Development,the Successor Agency q1111 1,1����
(former Redevelopment Agency),General Government Buildings,Visit Ukiah,in addition to �I tk
Administrative Support and Community Outreach. 141111116014(0,,
I I
I I
IIIIIIIII I���
Key Functions: IIIIIIIIIIiI
1.Chief Executive Officer of the City.
IIIIIV Percent Lhed 11111 Percent Available
Activity Trends
IIDelpalrtr nentifIlDilrsilsilon Activity Over Last IF ive Years
b()()non 71c-,8,'3'32
/1H1 non
m()non
2bH non
11111 non1.7fi,fi79 191,33,/1...,..,..,, Ir: I 1L1 L(SI
lb()non
rf71 J.-:L./,Uarwl 111131/IACIuul 2ii1AAr,[uul JC11 1f Ar,lu'ul rni(;...1./IS a11;15C 1111H1/ACIu'ul
Goals and Objectives Status Department/Division Comments:
1 :Continue to assist with the development and implementation of the In progress
:City Council's Strateic Planning.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
2 Reorganize the Finance Department to effectively provide fiscal :Completed :The recruitment for a new Finance Director was completed. In
:management support for all City operations and services,including :addition,the Director has completed the implementation of the
:the recruitment of a new Finance Director. !initial,Council approved reorganization of the Finance
!Department.
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
3 ;Support the Council with the development of a tax sharing In progress While active meetings between the City and County ad hocs
;agreement with the County of Mendocino. :were deferred over the past year,City and County staff
:continue to coordinate the necessary data to reengage in
:discussions.Meetings are anticipated to start prior to the end of
:the current fiscal year.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
4 :Develop and implement new organizational strategies to further In progress :The City Manager's Office has coordinated the development
:embed and strengthen core values within the culture of the agency. :and implementation of a work plan to further evolve operations
lin line with the organization's identified values of safety,
:teamwork,professionalism,and service.
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
5 Develop strategies and foster discussions to end the Ukiah Valley In progress iThe City of Ukiah continues to request that the District consider a
:Sanitation District's litigation against the City. change in process outside of litigation to resolve the dispute
and restore a working relationship,recognizing there is simply
:too much at stake for the ratepayers,system operations,and
:the community. Outside of litigation and mediation efforts,the
District has not been receptive to discussions with staff or the
City Council.
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
6 Develop a long term delivery plan to stabilize fire and emergency 1In progress !Fire District and City ad hocs continue to engage in efforts to
medical services. :explore the viability and benefits of a long term merger while
continuing to foster the current merged activities.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
fi
City of Ukiah
Fiscal Year 2016-17 ..
Name Number Number of FTEs(department-wide)
Department CITY MANAGER 12
Division ADMINISTRATIVE SUPPORT 122 �•oo
Section N/A
Description Budget Summary
General administrative support expenses for the operation of the City including administrative
support,copy machines,mail room equipment,and office supplies. Budget to Actual)
000
01/0„
6
101
14010""' 00(001
fijaage
Key Functions:
1.Administrative support for City Hall.
IIIIIV Percent Wed I111E Percent Available
Activity Trends
IIDelpalrt hent/IlDilrsilsilon Activity Over Last Hive Years
rlrl,000
osi,lcr
noa
sn noo
cn noo
nunn........
o,000
no,000 sn,P7n
rn noo 11,,019
f,„Azz
A
rnld-:L./+Uarwl 11115 VIAGIraul 1n1AAr,[uul JU11,1f Ar,Yu'ul rn1(;...:IJ1saiil L 2H1H1/AGIra'ul
Goals and Objectives Status Department/Division Comments:
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary ‘ w,,
City of Ukiah
Fiscal Year 2016-17
Name Number Number of FTEs(department-wide)
Department CITY MANAGER 12
Division MISCELLANEOUS GENERAL GOVERNMENT ACTVITIES 124 �•oo
Section N/A
Description Budget Summary
General and allocated support expenses for City-Wide functions including miscellaneous
contractual services,membership fees,purchasing charges,rental of facilities,billing and Budget to Actual)
collection charges,and property tax administration fees. dd
1111
\11001101111111ii ilk
‘!140 ,,, \ .
,keip,'INOiei,
��� ����
Key Functions: �� �"II ����������� Ov
1.Miscellaneous City activities. ��������������
IIIIIV Percent Wed I1111 Percent Available
Activity Trends
IDelpalrtment/IDilrsilsilon Activity Over II..ast Hive Years
1,8rio,00ri
Leon, +x
rnnnrni
min,00ia
2nnnnri 11/w 1
9/1 ncn nnr1 /r
r nnn,00ri /,81
mn,000
eoo,000
000iii/��j %%/,,,
1II12 1 1 Ar,[uul 1C/1 1 In A,Luol 2.crm I r lCrhaul 2.nP,r 1 G Actuwl 1II I l'1/Budget JO G l/A,Luol
Goals and Objectives Status Department/Division Comments:
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
.......................................................................................................................................................................................................................................................................................................................•
................................................................................................................................................................................................................
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
City of Ukiah
Fiscal Year 2016-17
Name Number Number of FTEs(department-wide)
Department CITY MANAGER 12
Division INFORMATION TECHNOLOGY 229 5.00
Section N/A
Description Budget Summary
The Information Technology Department provides management and technical services for the
City's computer,network and telephone systems.These systems provide all of the City's Budget to Actual)
computer services,including standardized desktop applications,business applications,
databases,electronic mail,remote access,mapping and other services.IT services include
system planning,maintenance,network security,systems back-up,internet access and oversight
of user applications.The IT Department provides direct customer support to employees through �����������������������������������
desktop installation,configuration,maintenance,repair,and network access services.In VIII IIIIIIIII ���
addition,the IT Department oversees the development,continuing enhancement,and P�r���� ��
maintenance of the City's Internet and intranet sites.The IT Department provides end user I
technology training to all departments either through in-house training and/or outside service Or
providers. Our goals is to provide solutions that enable our employees to become more efficient
in their daily tasks. When our employees are productive and efficient,we are accomplishing our
goal.
1\The IT Department is housed administratively in the City Manager's Office.
��
�
Key Functions: ����
1.IT planning and support for all City department,functions,and locations. C\''':l'il\iililj11/1!111'111\1111'11hli'lilililill1:11;11;1?1?1111/iiiiiiiiil.111
IIIIIV Percent Used 11111 Percent Available
Activity Trends
IIDelpalrt hent/IlDilrsilsilon Astilrsilty Over II..ast Hive Years
1,4ri000ri
7 111n no()
,:..64/72
r nnn pori
6no,000 n,n,00n
nnn,000 I69 6G1 n"`11
111rw
Inn 000
sir,,,,,,,;,
21112 1 Ar,[uul 101 10 [uol A-rmllrhaul 2.n P,16 F GIraul 21111'...1/Budget 2016 A/ [uol
Goals and Objectives Status Department/Division Comments:
1 !Card Lock(Phase 2)-Access Control System Installation-Selective In progress !Purchasing is going out to bid,considering the total cost of the
!Police Department Doors and PD IT Server Room/CC IT Server !project. As soon as it is accomplished and approved by
:Room/IT Office Doors. !Council,this project will proceed.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
2 1Veeam Backup and Replication Enterprise-5 hours. !Cancelled !Our contract vendor provided another solution with software
!we currently use in house. We will reconsider,if the current
!solution fails.
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
3 !Provide Ongoing IT Operational Training Sessions for all new In progress !We are continuing to compile as much information as possible
!employees,as well as existing employees.This will help all employees! land will implement when complete. Until then,we are
become better aware of IT solutions and procedures. !providing training employees as needs arise.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
4 1Proceed with network architecture plan,to provide Disaster In progress !We are continuing to develop this plan and will likely use
:Recovery for our Network at an off-site location. !Microsoft Azure Cloud based services as a solution.
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
5 !(2 CPU Sockets Per Host)-1 additional Cluster Server VM-Host. !Cancelled !The direction on this objective has changed.We have re-
engineered and are pursuing other options.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
6 !Begin creation of an IT Master Plan-Reflective of IT Operations and In progress !We are continuing to collect data based on equipment life
:Maintenance. :cycle planning.We are working with our contract vendors to
!accomplish an ongoing result. This will ultimately affect IT
:operational efficiencies.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
7 !Begin IT training/assimilation of IT/Project Management for Munis In progress !IT staff has been intervening in areas it can to help users with
:enterprise resource planning(ERP)Operations-provide new tech lMunis problems. We are continually learning as many aspects
!support triage model between Users,IT and Operating System and I as possible to assist users with their daily work flow.
Database Administration(OSDBA).
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
8 !Continue Project related training and knowledge transfer from !Completed !IT staff is now supporting this infrastructure and the project has
:Portola Systems,for hands-off of technical support as related to PD I !been handed off to the City of Ukiah IT Department.
!Car mobiles,Virus Video Storage Server,Netmotion Server.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
9 !Continue Project related training and knowledge transfer from In progress !We are reaching out to Checkpoint services for necessary
:Portola Systems,for hand-off of technical support as related to :Checkpoint support and daily change management. We have
"Change Management"our new Checkpoint Firewall. :also planned training to designated staff this year to enable us
!to handle day to day operational changes to break contract
!service dependencies.
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
10 !End of Life Replacement-Cluster Servers,Switches,VMM Server In progress !These Servers and Network Switches are the core of our
(Replacement !operations infrastructure and provide all resources required for
:our Virtual Servers to function. All of our operations depend on
:this. Every 5 year cycle,our support contract ends through Dell
!as the equipment nears end of life. The 6th and 7th support
!years are purchased as extended support.After that,there is no
!additional support . We have purchased our 6th year and do
:not want to pay for the seventh at FY end,as this can be rolled
:into the replacement cost of the new equipment for the next
:cycle.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
11 End of Life Replacement- Compellent City Cloud Storage In progress !This is our City Cloud Storage and works in conjunction with our
!Cluster Servers and Switches. In addition,all of our Virtual
:Servers utilized for all City Operations function within this. Every 5
!year cycle,our support contract ends through Dell as the
!equipment nears end of life. The 6th and 7th support years are
:purchased as extended support.After that,there is no
!additional support . We have purchased our 6th year and do
:not want to pay for the seventh at FY end,as this can be rolled
:into the replacement cost of the new equipment for the next
:cycle.
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
12 !Sharepoint On Premise and Box Migration to Office 365 !In progress !The City of Ukiah utilizes an on-premise Sharepoint Intranet for
:calendar scheduling,departmental documents and other
:services. Rather that continue to attempt maintenance of this
!in house,our current Office365 licensing offers free hosting as
:part of our current El licensed services.We would need to
:migrate our on-premise Sharepoint to Office365.
!Office365 includes Cloud email, services and Storage.This year,
:these services are acceptable as a replacement for"Box'
:services and have the same functionality. Rather than Pay for
:another year of licensing for Box,we are planning to implement
!Office365 services to get ahead of the FY end renewal date.
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
r/
City of Ukiah
Fiscal Year 2016-17
Name Number Number of FTEs(department-wide)
Department FINANCE 13
Division UTILITY BILLING 133 1 (�• L
(�
Section N/A I 7
Description Budget Summary
The Finance Department is responsible for all financial accounting,reporting,and management
activities for the City,serving over 150 internal customers and over 10,000 external customers. Budget to Actual)
It consists of 4 distinct,yet integrated divisions:
-Accounting,Budget Development and Management,Procurement,and Billing and Customer
Service.
��IIIII��IIIIVI �
The Billing and Collection Division,of the Finance Department,produces bills for over 10,000
customer accounts each month,consisting of 4 utility cycles and one Ukiah Valley Sanitation 41010010IIIIIIIII
District(UVSD)cycle. Utilities billed include electric,water,sewer and garbage.In addition,the
City processes 150-200 billings for airport hangar rentals,parking permits,insurance claims,retiree
0000
benefits,booking fees,driving under the influence(DUI)fees and miscellaneous job cost tir
recoveries. Further,the Billing and Collections Division issues Business Licenses to over 1,400
businesses per year.
Currently the Division is staffed with nine full-time team members,including a Billing and
Customer Service Manager,Customer Service Representatives,and Meter Readers.
4,1111
1111111111111i) 'Ipioitit,
°(94411000#000i iP1
Key Functions:
1.Utility and general billing
2.Meter reading
3.Customer service umo Per,nt used 11111 Percent Available
Activity Trends
IIDelpalrt hent/IlDiirsiisiion Activity Over Last Hive Years
1,2ri000ri
a,00,000
enn,000 enc39U,Hh9
uoo,000
2h/,11h/
mo,000
/iii% 4
jr
A
111121 1 Ar,[uul 1011 [uol A-rmllrhaul 111 P,16.AGIraul 11111'...1 rlsiaageC JO16"I/ [uol
Goals and Objectives Status Department/Division Comments:
1 :Complete implementation of Tyler Munis Software. i In progress !Staff continues to evaluate the Munis utility billing and customer
:service module as a suitable solution. Evaluation is expected to
!be complete by end of fiscal.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
2 :Complete update of desk manuals for Munis Software. i In progress !Currently being reevaluated.
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
3 i Re-evaluate the Division's operations needs upon full In progress
:implementation of Tyler Munis Software.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
4 :Expand credit card services to miscellaneous payments(Parking In progress !Expected completion in fiscal year 2017-18
:Permits,Parks&Recreation,Employee Health Premiums,etc.)
.......................................................................................................................................................................................................................................................................................................................•
................................................................................................................................................................................................................
5 ;Outsource,printing and mailing of utility billings,and delinquent ;Complete
:notices through Infosend.This will also include the printing of billing
insersts that go out with monthly billings.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary /
Fiscal Year 2016-17 ( '`City of Ukiah
Name Number Number of FTEs(department-wide)
Department FINANCE 13
Division ACCOUNTING 134 (�• L
Q
Section N/A 7
Description Budget Summary
The Finance Department is responsible for all financial accounting,reporting,and
management activities for the City,serving over 150 internal customers and over 10,000 Budget to Actual
external customers.
It consists of 4 distinct,yet integrated divisions: ������������������
-Accounting ���
-Budget Development and 11
Management
-Procurement,and A 10111
-Billing and Customer Service.
The Accounting Division is responsible for accounts payable,accounts receivable,payroll, litit
#10 \
general ledger and accounting,budgeting,managerial and financial reporting,and 1
advisory services to the City Manager,departments,and the City Council. The name of this ,k
division will be revised to encompass the full compliment of services it offers. IOC
Key ,Piiiiiiiiit , p
illIllst
Functions: ������ ����1.Financial advisor to the CityMana er and Council IWO
9
2.Fiscal services to City departments/divisions
3.Budget development,accounting, reporting,and trueasury management uuu Per«;nt Used mu Pore:ent Avallat,le
Activity Trends
DepartmnentitAvusuon Artuvuty Over Il..ast l uve Years
1,0o.n01 pi -n/
mow
r0o.n01,)
d021)42 /NO C(
0o,n00 i)))%zo
mn,000
,00,000
(,,iiS iii ij r///,,f;',';',,,',;,,,,,,; riccaiic/A
20121.A:TuaI 20I.,...:I14A 1.1 Jolt1 1,6 a.i II)1,16 AGtu61 20161/ISIMpo'1 JI)lf,1/AGI u-,I
Goals and Objectives Status Department/Division Comments:
1 :Update business license software and bring back in house. In progress :Expected to be implemented by end of fiscal year.
.........................................:..........................................................................................................................................................................................................:.........................................:.............................................................................................................................................................................................
2 :Continue implementation of Opengov and work on expanding :Deferred :Contract renewed. Implementation scheduled for 2017-18.
Opengove reporting to departments and public.
3 :Complete Wastewater rate study and fee. :Not started :Expected to begin 4th quarter.
4 :Cross-train in Payroll and in other esential functions in order to In progress :Payroll Officer anticipated to retire by December 2017.
_provide needed backup support for the department.
.........................................f..........................................................................................................................................................................................................i.........................................€.............................................................................................................................................................................................
5 :Complete implementation of automated Public Employees In progress €
:Retirement System reporting.
6 :Recruit a new Finance Director and ill other vacant positions in the!Completed :He's fantastic.
:department.
.........................................:..........................................................................................................................................................................................................:.........................................:.............................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
( City of Ukiah
Fiscal Year 2016-17
Name Number Number of FTEs(department-wide)
Department FINANCE 13
Division PURCHASING 135 1 (�• L
(�
Section N/A I 7
Description Budget Summary
The Finance Department is responsible for all financial accounting,reporting,and management
activities for the City,serving over 150 internal customers and over 10,000 external customers. Budget to Actual)
It consists of 4 distinct,yet integrated divisions:Accounting,Budget Development and
Management,Procurement,and Billing and Customer Service.
The Purchasing Division,of the Finance Department,coordinates and executes the procurement (� �� ��������I ��411\
of equipment,supplies,construction contracts,and contractual services for all City departments, fwhich includes maintaining the warehouse inventory for the electric,water,and wastewaterutilities. In,addition,Purchasing facilitates the sale and/or disposal of surplus supplies and 04440
equipment. It currently is staffed by 2.5 FTEs,including a Procurement Manager,Buyer,and .
Financial Services Specialist.
1400,,,„
I��I�Io
1'17
����
Key Functions: �� ���������������������������
1.Manage all procurement activities for the City. ����III������������������
2.Manage all contracts related to procurement services.
3.Facilitate sale/disposal of surplus City supplies,vehicles,and equipment. mo eJsed mu Percent Available
Activity Trends 1/1111,1
IIDelpalrt hent/IlDiirsiisiion Activity Over Last Hive Years
n000
2h(,,(,82
2bn non
2111)non
ono ,,.,r,'; to,000
r n,non 11;s
000 0, i / % a
rnld-:I;A,L1ru1 111151/1 FAC'Iuul 211I4Ar,[uul JOII 1f Ar,lu'ul rn1(;...7I/IS(r{i;5C 2111h1/FAC'Iu'ul
Goals and Objectives Status Department/Division Comments:
1 IComplete design and installation of EUD inventory warehouse. IIN PROGRESS iThe design is complete. The contract was just completed for
:the purchase and installation of the storage system,which is
:anticipated to be completed by the end of this fiscal year.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
2 :Move EUD inventory and organize new warehouse facility at DEFERRED :Completion of this task is contingent on staff move to the new
:Hastings property. :site,which is not expected until next fiscal year.
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
3 ;Convert to Munis inventory module and implement barcode system.;DEFERRED Preliminary work has been done,but completion is contingent
:upon the move to the new warehouse at Hastings property.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
4 Expand on-line bidding capabilities. IIN PROGRESS Have been working on and hope to be using before the end of
!fiscal year.
.......................................................................................................................................................................................................................................................................................................................•
................................................................................................................................................................................................................
5 ;Utilize Munis Requistion module. ;NOT STARTED iWorking on training new procurement support staff before
:beginning this.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
b !Continue procurement support for all departments. 1IN PROGRESS.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
7 :Conduct purchasing training for employees. IIN PROGRESS
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
8 ;Facilitate more outreach and education to local vendors. 1IN PROGRESS:
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
City of Ukiah
Fiscal Year 2016-17
Name Number Number of FTEs(department-wide)
Department CITY ATTORNEY 14
Division CITY ATTORNEY 140 O•oo
Section N/A
Description Budget Summary
The City of Ukiah contracts with David Rapport,for the provision of City Attorney services,to
provide sound,timely and cost effective legal advice and representation to the City Council, Budget to Actual)
Commissions,Boards,City officers and Staff.
40„fir
""0110,k
'\q
�� ���
Key Functions: � r���l IIIII�I �����������������������
1.Legal counsel to the City Council and City management. I`l"lli�������������������
IIIIIV Percent Used 11111 Percent Available
Activity Trends
IIDelpalrt hent/IlDilrsilsilon As t1v1ty Over II..ast Hive Years
2b1)non
zril,(Ab
MI)non
r�ii o00 r////////// 1s1 1sn
iul000 ;ri1 a r,
<v oor
0000
r71 d-:L./+Ua.rwl 111151/I F Allain 11114Ar,[uul JO b 1f Ar,Yu'ul rni(;...:IJ Isl,d L 2111h1/Ablra'ul
Goals and Objectives Status Department/Division Comments:
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
f/
City of Ukiah
Fiscal Year 2016-17
Name Number Number of FTEs(department-wide)
Department CITY TREASURER 15
Division CITY TREASURER 151 O• 1 O
Section N/A I
Description Budget Summary
The Elected City Treasurer performs an oversight role for the investing of all public funds for the
City of Ukiah,in concert with the City's Financial Department and Director of Finance. The City of Budget to Actual)
Ukiah's investments are professionally managed by Public Financial Management,Inc.(The PFM
Group)in accordance with investment policies adopted by the City of Ukiah City Council. These
investment policies conform to both Federal and State laws governing investments of public �������������������������
funds. The City Council appoints an investment committee consisting of the Treasurer and City
staff,as well as public members,who advise the City Council with regard to investment policies "�iipi��1111V1 ��
and oversight.
liiiiiiiii4)i);"°
‘1
#11:ii,l'il,lklIlillI1,(,1,, ,:1;1;000000111,,,,loolill\11\01 \\
i\
Key Functions:
1.Investment oversight.
IIIIIV Percent Lhed 11111 Percent Available
Activity Trends
)Delpalrtment/)Dilrsilsilon As t1v1ty Over Last Hive Years
i()()non
si1,aba
nn nun
enn
S n
nun
/{n nun 35,1ir�..... /{n 411 .,
nun
;anon
nn nun
in non /�i%///%%%%% //i% /iii// / jj/////%%///%%%%
nn1J.-:L./,Uarwl 21113 VIII\CIuul 21114 lb Ar,[uul NI 1f Ar,lu'ul mmn,..:Iin ISndinq 211h1/b\CIu'ul
Goals and Objectives Status Department/Division Comments:
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
.......................................................................................................................................................................................................................................................................................................................•
................................................................................................................................................................................................................
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
r/
City„of„ Ukiah
Fiscal Year 2016-17 ��
Name Number Number of FTEs(department-wide)
Department HUMAN RESOURCES/RISK MANAGEMENT 16
Division HUMAN RESOURCES 161 •�O
Section N/A
Description Budget Summary
The Human Resources and Risk Management Department consists of two full-time employees
and one part-time employee responsible for providing professional support services to all Budget to Actual)
General Fund Departments and Enterprise operations for the recruitment,retention and
development of a viable,skilled workforce. In addition,we provide customer service,support
and training to 175 allocated full-time employees(FTEs)and approximately 25 allocated part- I,^,Il,,,,,,l�ill)
time employees through administration of the City's labor relations and employee benefit ��II��I�������
programs. The Department also identifies potential areas of risk to the City and audits current IIIIIII
practices to ensure the elimination or reduction of those risks;to ensure proper levels of insurance
are acquired for contracts and/or lease of facilities on behalf of the City,and perform claims
I
investigations to identify causes and develop preventive solutions to eliminate recurrence of risk.
1140(vi\
lOril 1110
Key Functions:
1.Labor relations
2.Recruitment and retention
3.Insurance and risk management umo Percent used mu Percent Available
Activity Trends
IIDelpalrt hent/IlDiirsiisiion Activity Over Last Hive Years
cruinon
LAM i non
nnn non
m()non M,43/ 2/8,212 J90h�,r
r
Ja3,nlss
2HH non
i()()non
Jn1d-:L./+Uarwl 1n15171AGIuul 2H14...7!,,Ar,[uul NI 1f Ar,Yu'ul Jn1(;...7J)tail;5[ 1n1H1/AGIra'ul
Goals and Objectives Status Department/Division Comments:
1 ICompletion of a comprehensive revision/update of City of Ukiah In progress :The initial draft has been completed and is currently under
:Employee Manual for compliance with current laws. :review by HR Director.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
2 :Analysis and implementation of electronic timekeeping via the lln progress :The initial analysis has begun. Staff expect to recieve training
Munis HR/Payroll module. land begin set-up and testing in March 2017. This item will
€rollover into FY 2017/18.
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
3 Update of employee ID cards. Not started :Staff is currenity reviewing options and expect to purchase
sprinter and create new employee ID cards by the end of FY
12016/17.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
4 :Analysis and implementation of online employment application :Deferred sTo be completed in FY 2017/18
:software.
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
r/
City of Ukiah
Fiscal Year 2016-17
Name Number Number of FTEs(department-wide)
Department ECONOMIC SUCCESSOR HOUSING GRANTS 17
Division ECONOMIC DEVELOPMENT 171 O•oo
Section N/A
Description Budget Summary
The Economic Development team has continued to significantly improve the level of support for
business activity,resulting in the creation and retention of businesses and jobs. By leveraging Budget to Actual)
multiple cross-department disciplines on an as-needed basis,the team maximizes staff expertise
while efficiently addressing business,economic,grant and housing services. Personnel costs
attributed to the Ukiah Successor Agency are reimbursed through the Redevelopment Agency ������������
dissolution process. lit
I
0(4
IIIIII
111101,
114601111 iititttitititititiitititi,10,
Key Functions:
1.Business retention and attraction.
IIIIIV Percent Used 11111 Percent Available
Activity Trends
IIDelpalrtrnent/IlDillvillsillon Activity Over II..ast Hive Years
4b()non
nnn non
8'3,')/1/1
n,nioin
nn non
2bn non
2nn non
lb(),non .. ,, .... ,., 122124 .. ..............
1 nn non
noo
/D%%%%% %
rn1d-:L./+Uarwl 1n13171AGIuul 1n1AAr,[uul h11 1f Ar,Yu'ul rn1(;...:I/ISI*L 2H1H1/AGIra'ul
Goals and Objectives Status Department/Division Comments:
1 :Continue to facilitate the development of the Costco,courthouse, lln progress :Staff is actively working with the developers on each of these
:PEP Senior Housing,and Downtown Streetscape Projects. :projects;timelines vary.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
2 :Continue to facilitate the development of housing,both affordable lln progress :Staff has implemented a development fee deferral program
:and market-rate,in the City of Ukiah. :and is actively working with housing developers,both
€affordable and market rate,to develop new housing
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
3 ;Develop and implement an improved parking plan for the lln progress 'Ad Hoc Committee is meeting regularly and has held a
:downtown area by evaluating the recommendations of the existing :community forum.
parking study to determine relevancy with the changed downtown
:business climate.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
4 :Continue to seek grant funding to facilitate economic development lln progress :Staff applied for and received a CDBG grant for economic
in the Ukiah area. :development and has applied for a HOME grant to implement
!a rental subsidy program and a first-time-home-buyers'
!program.
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
5 ;Continue outreach to and collaboration with the real estate and In progress 'Staff regularly communicates with real estate professionals and
business communities,as well as other Ukiah-area organizations and I :various community organizations and serves as liaison to the
;agencies. :Ukiah Main Street Program,Chamber of Commerce,and the
!Homeless Services Action Group.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
b !Continue to facilitate private investment in the areas of housing and In progress !Staff has implemented a development fee deferral program
:commercial,and industrial development. :and actively works to help locate new and moving businesses;
Ihas developed an economic profile brochure to help attract
!businesses.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
7 :Continue to develop business and economic resources and make In progress :Staff has developed an economic profile brochure to help
:available on the City Website. :attract businesses and maintains online resources.
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
8 !Facilitate the discussion with stakeholders related to the possible In progress !Staff is actively working with the developers of the Courthouse
:reuse of the existing Courthouse site. :site,including parties who may be interested in the remaining
parcels.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
9 :Engage with property owners in the downtown when persistent In progress :Staff has actively engaged with property owners of vacancies
:vacancies exist. :and worked to connect prospective businesses with them.
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
f/
City of Ukiah
Fiscal Year 2016-17
Name Number Number of FTEs(department-wide)
Department ECONOMIC SUCCESSOR HOUSING GRANTS 17
Division SUCCESSOR AGENCY 172 O•oo
Section N/A
Description Budget Summary
The Economic Development team has continued to significantly improve the level of support for
business activity,resulting in the creation and retention of businesses and jobs. By leveraging Budget to Actual)
multiple cross-department disciplines on an as-needed basis,the team maximizes staff expertise
while efficiently addressing business,economic,grant and housing services. Personnel costs
attributed to the Ukiah Successor Agency are reimbursed through the Redevelopment Agency
dissolution process. Itt‘
)\\101111
vAimpg \
Key Functions: 011��1„
I II)Illll�lb
1.Dissolution of former Ukiah Redevelopment Agency
2.Manage the resulting effects of the dissolution of the RDA
IIIIIV Percent Lhed 11111 Percent Available
Activity Trends
IIDelpalrtment/IlDilrsilsilon Activity Over Last Hive Years
2b1)non
2111)non
lb()non
(m)non
err
0000z/''�A 22,4111)
)f71 d-:I;A,L1rw1 111131/1 Adraul 111147.E Ar,[ual JC11 1f Ar,lura') xri(,...aI/Itir{i;L 2111h1/6draivl
Goals and Objectives Status Department/Division Comments:
1 :Implement the Recognized Obligation Payment Schedules for 16-17 In progress :The Successor Agency is currently implementing the ROPS for 16-
€17 which will be completed at the end of the fiscal year. In
laddtion,the Successor Agency and Oversight Board approved
:the ROPS for 17-18 which is currently under review by the
:Department of Finance.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
2 :Explore the possible development of a last and final recognized :Deferred €A last and final recognized payment schedule can't be filed
:obligation payment schedule. :with pending litigation per RDA Dissolution law. The existing
:case has been fully briefed and is awaiting oral argument.
1 Count of Appeals#:C078589(Superior Court#: 34-2014-
€80001744).
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
3 ;Continue with the implementaion of the approved Long Range In progress !The Successor Agency is in the process of implementing the
Property Management Plan. €Long Range Property Management Plan which is a multiyear
:task. The disposition of the largest landholding of the Agency is
!currently in escrow with Costco Wholesale.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
•
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
City of Ukiah
Fiscal Year 2016-17
Name Number Number of FTEs(department-wide)
Department ECONOMIC SUCCESSOR HOUSING GRANTS 17
Division GRANTS DIVISION 174 O•oo
Section N/A
Description Budget Summary
This division is responsible to manage the ongoing loan portfolio and requirements of current and
past grants,most notably CDBG and HOME. Budget to Actual)
I�u1llllllllllllll1
llllll
�\t
��
4
%I
I
Key Functions:
1.Grant management of past awards and grant-funded programs.
IIIIIV Percent Wed Rill Percent Available
Activity Trends
IIDelpalrtment/IlDilrsilsilon Astilrsilty Over II..ast Hive Years
4()()non
!JI)non
ana,
mo non
2b1)non
r t5,(1%r1
2111)non �,1,1rs
Doo VI n 1c4
ui nun ��i,
n 1)00 r%/ � i'//% �,,,,,,,,
ii i
onld-:L./+Uarwl 11)151/1/ACIuul 21114 ArLuul JC11 1f Ar,lu'ul own,..:IJ ISa1vL 2111h1//AL'I':u'wl
Goals and Objectives Status Department/Division Comments:
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
City of Ukiah
Fiscal Year 2016-17
Name Number Number of FTEs(department-wide)
Department ECONOMIC SUCCESSOR HOUSING GRANTS 17
Division ECONOMIC DEVELOPMENT 171 O•oo
Section VISIT UKIAH 1711
Description Budget Summary
The mission of Ukiah's Transient Occupancy Tax Program(TOT)is to responsibly administer a
continuously improving promotional program for the Greater Ukiah Area utilizing Measure X Budget to Actual)
funds. The Program will leverage partnerships with key groups and organizations,foster
community pride,and increase tourism.
(0114
(Of
II
�������llllllll
Key Functions:
1.Development of a Ukiah brand
2.Marketing of Ukiah
IIIIIV Percent Used 11111 Percent Available
Activity Trends
IIDelpalrtrnent/IlDilrsilsilon Activity Over Last IPive Years
18()non
1r,aze
1rnnnn
17111,000
i()()non
Ni nu° az
Gn,nu° 1J,5!S A. 4J,9/1h49,:114 n)112 ...............
4n n
m u° ... .. j
nao
2.n1d-:I /+G1,11 11113171AGIuul 211141.E Ar,[uul J011,11Ar,Yuul In1(;...:IJ IS aii;!5C 1I11h1/AGIradl
Goals and Objectives Status Department/Division Comments:
1 :Continue to evolve the Visit Ukiah brand to ensure relevancy and i In progress :Visit Ukiah is developing a mobile app to help target a new
effectiveness. Idemographic.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
2 :Continue to increase awareness of Visit Ukiah brand,both locally In progress In addition to on-going advertising campaigns,Visit Ukiah has
land in target markets through marketing,press releases,and work of I :expanded its reach on additional social media platforms and
:mouth. :has started distributing newsletters on a quarterly basis.
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
3 ;Continue to develop the resources at the Visitor Center by i In progress :Visit Ukiah continues to maintain the most comprehensive event
:networking with other visitor centers and local hospitality-related i :calendar in inland Mendocino County.
businesses.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
4 :Continue to increase awareness of Ukiah as a destination wedding In progress :Visit Ukiah continues to network with wedding venue operators
:location. land reach out to event planners.
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
5 ;Complete gateway signage project. ;Not started :Visit Ukiah is planning to work on"refreshing"the brand and will
:incorporate new branding in gateway project.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
b Develop hospitality training resources to improve level of service. In progress Visit Ukiah is seeking alternatives to classroom format,which has
:not yielded strong attendance.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
7 Increase Visitor Center staffing to include Saturdays(during peak :Completed :Saturday hours added to Visitor Center,plus additional
:season)and additional weekday hours. !Wednesdays during"off-season"as needed.
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
8 Increase distribution of Visit Ukiah brochures. ;Completed Brochures are distributed at the Sonoma County Airport,the
!Welcome Centers in Santa Rosa and Eureka,business locations
:throughout the County,and at various trade shows.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
fl
City of Ukiah
Fiscal Year 2016-17
Name Number Number of FTEs(department-wide)
Department COMMUNITY OUTREACH/PUBLIC INFO 18
Division COMMUNITY OUTREACH/P10 180 0.00
Section N/A
Description Budget Summary
Outreach and public information activities for the City including printing,noticing,webpage
maintenance,social media outreach,cable/internet broadcasting,youth scholarship program, Budget to Actual)
and support for City sponsored community events.
'441000"' 44111444,
1000
#0000# 11*
11111
1111100 40000,
Key Functions: fIIIII
1.General information and outreach to the Ukiah community
IIIIIV Percent Used 11111 Percent Available
Activity Trends
IIDelpalrt hent/IlDilrsilsilon Activity Over II..ast Hive Years
zu,uuu
zri,riuu
ib,uuu
'Kuno 8,U71
,,H33
uuo r In /1,71/') �',..........
rnw Aou,1 2ii1,171Arlraul rrnnar,ArLuul NibInrvai.eal /lsartwL Ala,rrAGIraul
Goals and Objectives Status Department/Division Comments:
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
•
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
City of Ukiah
Fiscal Year 2016-17
Name Number Number of FTEs(department-wide)
Department POLICE 20
Division POLICE OPERATIONS 202
Section N/A 49.80
Description Budget Summary
Police Department activities include:Enforcement,Major Crimes Task Force,Parking
Enforcement,Code Enforcement,and Animal Control. Budget to Actuall
This budget unit encompasses all police activities,including dispatch and parking services.
Dispatch servivces is further reported within their own summary sheets immediately following.
'4101j1j1j1j1j010"
"NV
AO*
000
1,114„
''4001010,110
Key Functions: °Yleh'141001
h
1.Police services to the Ukiah community
111111 Percent Wed 11111 Percent Available
Activity Trends
Departrnent/Dilvilsilon Activity Over Last Ilrtve Years
p„nnu,ouc)
i,nnu,00()
5,h1h,33
6,nnu,ouc)
,,nnu,00() 4,1hi,H11) __:1:1219,n:4!
4,nnu,00()
2.,nnu,00()
,nno,uoc A / A
fWgg0PAM A
2111l 11AGIraul JO 1 ArLuol JC/171 11,A,0,1 2.nP, le1AG1,11 2111h 1/1i,arlgot. JO 1 C1 Luol
Goals and Objectives Status Department/Division Comments:
1 iContinue Police Strategic Plan. !In progress
2 iContinue to address community concerns:Code Enforcement, In progress
Homeless Strategies,Traffice Enforcement.
3 iContinue Community Outreach Programs. In progress
4 1Continue work to improve Parking Program. In progress
5 iContinue to identify,recruit and train new police officers. In progress
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
b !Begin planning phase of text to 911 implementation. In progress
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
7 :Continue Fort Bragg and Cal Fire Dispatch Contracts. In progress
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
8 ;Replace 2 dispatch chairs and supervisor computer. ;Completed
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
9 Revise Violation Fine Schedule and begin public discussion on the In progress
:future of parking allocation and infrastructure improvement in the
:downtown core as it relates to future changes in use in the area.
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
r/
City„of„ Ukiah
Fiscal Year 2016-17 ��
Name Number Number of FTEs(department-wide)
Department POLICE 20
Division POLICE OPERATIONS 202 49.80
Section DISPATCH 2023
Description Budget Summary
Police Department activities include:Enforcement,Major Crimes Task Force,Parking
Enforcement,Code Enforcement,and Animal Control. Budget to Actual)
Provide dispatching services for Police,Fire,Emergency(911),Electric,Water,Sewer and other
City of Ukiah functions. ,,,,,,��,,,,�This service also extends to the City of Fort Bragg,which contributes financially to its operation. tiliti:1;pi"\jiiii0'i'i'111111111111111h
\4\ �
j Key Functions:1.Dispatch servicesIIII111
IIIIIV Percent Used 11111 Percent Available
Activity Trends
IIDelpalrtr hent/IlDillvillsillon Activity Over II..ast Hive Years
1,4ri000ri
InnnoO
11,6 449
nnn noxi
mn,000 67nv hbi,hh9 r ,2!!
�n1 nnr
1J8'),11 in
6no,000
nno,000
21112 11 Ar.Cuul 201 In A,'12.1 A-rmllrhaul 2.n P,16 F vbawl 2111 h..1/1i,arlget 2016 A/A,'12.1
Goals and Objectives Status Department/Division Comments:
1 :Begin planning phase of text to 911 implementation. In progress
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
2 :Continue Fort Bragg and Cal Fire Dispatch Contracts. In progress
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
3 ;Replace 2 dispatch chairs and supervisor computer. ;Completed
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
•
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary p �•
Fiscal Year 2016-17 City of Ukiah
Name Number Number of FTEs(department-wide)
Department FIRE 21
Division FIREADMINISTRAION 212 1 1 .00
Section N/A
Description Budget Summary
Fire activities,including Suppression,Prevention,and Volunteer services.
Budget to Actual
lJJ1,1,11\11
\\
lllll„����ll
Key Functions:
1.Fire protection
111111 Pe;r«;nt U. Inn Pere.;ent Avallnlale
Activity Trends
Department/D°ovusuori Artuvuty Over Il..ast If uve Years
4,000,000
un n00
un n00
2, orisioo
2,0o0,000
1:00000 If,A N1.
non n00 j
««««,<,�,� r_li
71)171'Y 6ac4:uul 71)1.4-].4 AGt[ml 101/11,6actu61 Int,16/ 1[t61 2016171[RAP^T. 2016:1.7 FF'l'IAdI
Goals and Objectives Status Department/Division Comments:
1 :Continuation of joint fire servies for entire valley. !In progress
.........................................:..........................................................................................................................................................................................................:.........................................:.............................................................................................................................................................................................
2 :Continuation of joint volunteer fire training and volunteer In progress €
:development programs.
3 :Continuation of ALS services on initial response. In progress
4 :Recreate and continue the agreemetn with UVFD. In progress
.........................................f..........................................................................................................................................................................................................i.........................................€.............................................................................................................................................................................................
5 :Look for alternative funding mechanism for Ukiah Valley Fire In progress €
:Authority.(UFD&UVFD)
6 :Due to nationwide volunteer shortage,look for ways to fund In progress
:additional paid staff.
.........................................:..........................................................................................................................................................................................................:.........................................:.............................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
City of Ukiah
Fiscal Year 2016-17 ra r ,r,,
Name Number Number of FTEs(department-wide)
Department COMMUNITY SERVICES 22
Division PARKS 221 39.40
Section N/A
Description Budget Summary
The City of Ukiah Parks Department consists of 16 parks,Ukiah Municipal Swimming Pools,5
sporting areas,5 tennis courts,and also provides maintenance for 9 parking lots,the city sub Budget to Actual
stations,Successor Agency properties,former Redevelopment housing properties,the Civic
Center,Ukiah Railroad Depot property,Ukiah trails system,and School Street planters.The
department also provides staffing support for Sundays in the Park,Family Fun in the Sun,Ukiah ������� ����������������������
Country Pumpkin Fest,and other community events. II 4I
41141111111111111111111111111111011
II
11
,io!,/"/,,,,,i,:li$,;\4
'II
1111111 I,
KeyFunctions:
IIIIIIIIIII �IIII�I����I
1.Park and recreation management II��I�IIIIIIIIIIIIIIIII�I�III���
IIIIIIfercent Used lou Percent Awn fable,
Activity Trends
Department/Division Activity Over Il..ast(Five Years
ril
1.,31111,000
1,191,086
a 71111,000
]31111,000
91111,000 /n3,142 (r/VJ 11
61111,000 6i8,9(le , f633/4.8. ... ........
(!/611..1 .
31111,000
3III1,000 j/jj jjj % j7e „/ j
711111.1 AttuaI 713...14+,11,81 1117.416 Actual "11 is 3,[1.1 7161/liurtge1 )IIAf,1/AtttuaI
Goals and Objectives Status Department/Division Comments:
1 :Continue to remove turf irrigation from around trees and mulch within progress :This is a continuing project however,we have completed
:recycle tree grindings. :areas of Todd Grove Park,Oak Manor Park,the Civic Center
:and other parks.
•
2 :Continue replanting of trees and plants in all parks as necessary. lln progress :This is an ongoing process.Parks Department has planted
•
:numerous trees in various locations.
3 :Repave the walkways and basketball court at Vinewood Park. :Not started ;Applying for grant funding.
4 ]Continue to repair the rock wall around Todd Grove Park. iln progress :This is an ongoing project,as needed for maintenance and
repairs.
•
•
•
5 :Continue to pursue options to replace failing irrigation system in the lln progress :Reclaimed water system is a probable option.
:Todd Grove Recreation Area.
•
6 :Continue to provide staffing support to other departments and lln progress lOn going service.
;agencies in our community. •
•
7 :Review and update the Integrated Pest Management Policy. lln progress :This is an ongoing process as materials and practices evolve.
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary ‘
City of Ukiah
Fiscal Year 2016-17
Name Number Number of FTEs(department-wide)
Department COMMUNITY SERVICES 22
Division PARK DEVELOPMENT 222 39.40
Section N/A
Description Budget Summary
The City of Ukiah Parks Department consists of 16 parks,Ukiah Municipal Swimming Pools,5
sporting areas,5 tennis courts,and also provides maintenance for 9 parking lots,the city sub Budget to Actual)
stations,Successor Agency properties,former Redevelopment housing properties,the Civic
Center,Ukiah Railroad Depot property,Ukiah trails system,and School Street planters.The
department also provides staffing support for Sundays in the Park,Family Fun in the Sun,Ukiah
Country PumpkinFest,and other community events.
4000000 "14004
410400
111111111111111111
Key Functions:
1.Park resource planning and development
IIIIIV Percent Lhed I111 Percent Available
11111
Activity Trends
IIDelpalrtment/IlDilrsilsilon Activity Over Last Hive Years
,)rl,Uoo £91,.10 I.
oo,rioo
o,uoo
no,uoo y
Huai
00 ///%�A 1< <84 rnr'Hur o00
0 /e;'',7o,7o,7,'
)(7111.13/+�Y:u'wl 1111,171 Ar111w1 h114]JS Ar,[uwl Nib IhN 0,1 ALM, Y ISLdIL,t r71H1rb\orwl
Goals and Objectives Status Department/Division Comments:
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
•
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
r/
City of Ukiah
Fiscal Year 2016-17
Name Number Number of FTEs(department-wide)
Department COMMUNITY SERVICES 22
Division AQUATICS 223 39.40
Section N/A
Description Budget Summary
Management of the City's aquatic center.
Budget to ActutiII
111111
APPOOr
10
01100/11
Key Functions: Uttti
1.Aquatic Center management
IIIIIV Percc;nt Lhed 1111 Percent Available
Activity Trends
IIDelpalrt hent/IlDilrsilsilon Activity Over II..ast Hive Years
zbr,000
inn non
n noo
LIHH non
0000 /ii/ / '//z/ %/
rn1d-:L./+Uarwl 111151/1/dc4uul 2H 14 1!L ArLual JC11 1f Arlradl rn1(;...:IJ IS ai,;15[ 1111H1//Ldrawl
Goals and Objectives Status Department/Division Comments:
1 iEvaluate the aquatic facility to maximize space and plan for future
renovations.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
( ri
Fiscal Year 2016-17
I Cavy of Ukiah
Name Number Number of FTEs(department-wide)
Department COMMUNITY SERVICES 22
Division GOLF 224 39.40
Section N/A
Description Budget Summary
Manage the operations,maintenance,and improvements at the Ukiah Valley Golf Course. The
Facility is a Northern California Golf Association(NCGA)rated 18-hole,Par 70 course consisting of Budget to Actual)
5,850 yards of play on 89 acres. The Course is operated and managed by Tayman Park,a private
contractor specializing in golf course management. The contract with Tayman Park will limit the
City's ongoing exposure to increased operational expenditures and ensure a positive revenue
flow to payback operational and capital debt to the City. II�(illi1 tw 00000'
40,0
Ill
00
00011 1) I
ic!,\
iti,liiii ill git\
VIII
Key Functions: ��f1177 f J�����
1.Operation and maintenance of Ukiah Municipal Golf Course
IIIIIV Percent Lhed IN Percent Avaibable
Activity Trends
IIDelpalrt hent/IlDiirsiisiion Activity Over II..ast Hive Years
1cri,00n 1.47,540
140,000
12()non
2.f71 d-:L./+Uarwl 2H1314 Adraul 2H1A...1!,,Artuul NI 1h Ar,Yu'ul Al1(;...:IJ1Slid L 1111H1/Adra'ul
Goals and Objectives Status Department/Division Comments:
1 Work with Tayman Park to expand play and tournament activities, lln progress :Ongoing goal and objective.
:ongoing work performed by Tayman Park.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
2 :Continue to explore with Tayman Park the feasibility of a Driving lln progress :Options continue to be explored.
Range;ongoind work performed by Tayman Park.
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
3 ;Tayman Park will continue to explore expanded food and beverage;Completed :Tayman Park has secured a liquor license and is offering an
:services.They are currently evaluating a renovation project to :expanded food&beverage service. Outdoor seating
improve outdoor seating which is the prescursor to expanding food I iupgrades still in progress.
land beverage operations.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
4 :Tayman Park will implement the 4th operation and capital lln progress :Ongoing goal and objective.
improvement plan as well as submit the 5th year plan for review and
:approval.Projects and programs include irrigation water source
:development,tee reconstruction,fairway and collar resurfacing,
irigaiton component replacement,cart paths,patio renovation,and
ii
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary p �•
Fiscal Year 2016-17 City of Ukiah
Name Number Number of FTEs(department-wide)
Department COMMUNITY SERVICES 22
Division BUILDING MAINTENANCE 225 39.40
Section N/A
Description Budget Summary
Building maintenance operations for Civic Center and Annex Facility,including ongoing
preventative,emergency repair,and maintenance services. Division also provides general Budget to Actual
support for other buildings and facilities under the operation of the City.
4 4004 11‘
\\
00
11
Key Functions:
1.Operation and maintenance of City facilities.
111111is vst i s Inn Pe;re.;.s Avallnl:,le
Activity Trends
II:DepartmentitAvusuori Ast vuty Over Last l uve Years
mow
60/,0 r9
rnn.niir
mum . ,2J4 2"ann....., 2"(1 813 .. ..... ,.,. 2
9 S43
mum
Immo
2n121.A:RudI 2nu,....I14 FF LIbiil J 014Ii)1,IL 6Acf.i 2n1(h'II Isop,t JI)1(r].7 Ad.1
Goals and Objectives Status Department/Division Comments:
1 :Provide building and facility maintenance. :Completed :Ongoing.
.........................................:..........................................................................................................................................................................................................:.........................................:.............................................................................................................................................................................................
2 :Coordinate and assist with Capital Improvement Projects as listed :Deferred :Ongoing goal and objective.
!in the budget.
3 :Provide staffing for special events as needed. :Completed :Ongoing goal and objective.
4 :Develop schedule for major Capital Projects. In progress :Ongoing goal and objective.
.........................................f..........................................................................................................................................................................................................i.........................................€.............................................................................................................................................................................................
5 :Develop schedule for routine maintenance procedures. In progress :Online Facility Maintenance Portal
6 :Evaluate HVAC systems and replace any failing units. In progress :Ongoing goal and objective.
.........................................:..........................................................................................................................................................................................................:.........................................:.............................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary p �•
Fiscal Year 2016-17 City of Ukiah
Name Number Number of FTEs(department-wide)
Department COMMUNITY SERVICES 22
Division CONFERENCE CENTER 226 39.40
Section N/A
Description Budget Summary
The Ukiah Valley Conference Center(UVCC)continues to operate successfully as a meeting
focused event center while encouraging weekend events to maximize the use of the facility. Budget to Actual
In addition,full time tenant space is leased along School Street and within the internal office
space. The Conference Center is a hub of commerce and connection,and now houses Visit
Ukiah. The Conference Center also coordinates tenant activities at other City properties. N11,!„1 1111 \\
���������
400111
"u.
Key Functions:
1.Operation and maintenance of Ukiah Valley Conference Center.
111111 Per«;nt USPd Inn Poreent Avallalale
Activity Trends
DepartnentitAvusuon Artuvuty Over Il..ast Rye Years
mom() esri, 40
mom()
Jso,nli it
mum 61),h19 2Y1
HI 1
,o,000
on,noo
20121.A:TuaI 201,J, 14 FF 1.1 J n,6actu'vI ll)I,IL AGt.I 201(,1 I ISIMpo1 JIM, /
Goals and Objectives Status Department/Division Comments:
1 :Continue to research and work toward securing funding for !Deferred !For funding.
_upgrading the kitchen to a commercial kitchen for additional
!rental income and community support ongoing evaluation.
.........................................:..........................................................................................................................................................................................................:.........................................:.............................................................................................................................................................................................
2 :Maintaining an active Facebook account with growing user base :Completed :Ongoing goal and objective.
:and continuing of increase visibility through social media,
!specifically targeting small conferences,conventions and rentals I
:with a social media plan.
3 !Participate in meeting professional organizations in California to !In progress !Ongoing goal and objective.
!increase exposure,including the North Bay Wedding Fair&the
:Meeting Professionals International(MPI)Annual Expo&
!Conference.
4 :Continue a comprehensive inventory and inspection evaluation :Completed :Chair replacement is top priority.
€of banquet furniture to repair and/or replace.
.........................................1..........................................................................................................................................................................................................i.........................................l.............................................................................................................................................................................................
5 :Replace worn video screens to keep the facility in full operating :Deferred :For funding.
!functionality.
6 :Strive to incorporate our Core Values into all areas of our !Completed !Ongoing goal and objective.
!operations.
.........................................:..........................................................................................................................................................................................................:.........................................:.............................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
r/
City„of„ Ukiah
Fiscal Year 2016-17
Name Number Number of FTEs(department-wide)
Department COMMUNITY SERVICES 22
Division MUSEUM 227 39.40
Section N/A
Description Budget Summary
The Grace Hudson Museum's collections consist of more than 30,000 inter-related objects,with
significant holdings of Pomo Indian artifacts,Grace Hudson's artwork,historic photographs and Budget to Actual)
glass plate negatives,ethnographic field-notes and historic manuscripts. Regularly changing
exhibitions and public programs are thematically shaped by,and linked to,its collections with
their focus on American Indian art and culture,early California art,and Western history.
The Sun House,the Hudson's home,adjacent to the Museum,is a charming example of
Craftsman architecture.This 191 1 redwood bungalow contains its original furnishings and is open110000LLIII
for docent-led tours.The Sun House,California Historical Landmark#296,is listed in the National
Register of Historic Places,and is a founding member of the National Trust for Historic
Preservation's Historic Artists'Homes and Studios program.
ONO
The Grace Hudson Museum is visited by more than 2,000 students every year,and has an annual
attendance of approximately 12,000,including significant numbers of out of state and
international museum-goers.
Key Functions:
1.Operation and maintenance of Grace Hudson Museum.
IIIIIV Percer)t lJsed I��Percent Avaibable
Activity Trends
IIDelpalrtment/IlDiirsiisiion Activity Over Last Hive Years
,!,()n no()
easlo
nnn no()
nn no()
vs))onoO a, r))
7 nnn no() /49,54F;n,c)oo711 j ...............
rn l
1))121 Ar,[uel J01 In A;Linn) rn7.A,..l r Ar[ural ro p, Adradl 11111'...7/Budget JO le;A/ Linn)
Goals and Objectives Status Department/Division Comments:
1 :Carefully monitor the selected contractor's work product and In progress :Progress has been slowed down due to rainy weather,but
performance for the fourth,and final,construction phase of the I :should be completed by the end of the fiscal year.
:Grace Hudson Nature Education Project which will include a large
:recirculating water feature modeling a section of a salmon stream,
:construction of perimeter fencing,walls and gates,installation of an
2 :Continue to award and monitor contracts to selected artists for In progress :Several artworks are designed and currently in production
:various interpretive elements and artworks for the Grace Hudson !including metal gates with Pomo basketry designelements and
:Nature Education Project. :native plant and animals;metal sculpture of oversized Pomo
:fish basket;oversized metal steelhead and salmon;Pomo tule
:canoe;and large-sized Pomo acorn granary basket on raised
3 ;Assist grant writer and Sun House Guild and Grace Hudson Museum In progress !Have gotten several small grants,are in conversations with
:Endowment Board members in raising at least$500,000 in gifts and I :several possible major donors,and have successfully launched
:donations,primarily for the Grace Hudson Nature Education Project. I :engraved paver project.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
4 :Finalize the interpretive design and text for the Grace Hudson Nature!In progress !Should be finished by the end of the fiscal year.
:Education Project.
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
5 !Monitor the selected contractor's work product and performance for;Not started !Necessary to re-bid project,hope to have awarded a contract
:the Museum's roof repair and replacement project. iby May 2017 and to have completed the work by Aug.2017
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
r/
City of Ukiah
Fiscal Year 2016-17
Name Number Number of FTEs(department-wide)
Department COMMUNITY SERVICES 22
Division RECREATION 228 39.40
Section N/A
Description Budget Summary
The Recreation Division facilitates a wide array of youth and adult recreational programs
including classes,sports leagues,camps,clinics,and tournaments.These offerings attract Budget to Actual)
participants from all over the tri-county area and beyond. Additionally,staff is responsible for
operating the Summer Safari Day Camp Program;a premier program which has been in
existence for more than 30 years serving hundreds of local families.This Division is also responsible qq ���������������������
for the staffing,programming,and management of the Ukiah Municipal Swimming Pools.Every \
k�������� �����
summer the Municipal Pools host public swim,swim lessons,and aquatic fitness classes.The VIII
Recreation Division acts as the lead in executing City-sponsored events such as PumpkinFest, III
Sunday's in the Park,Family Fun in the Sun,Moonlight Movie Madness,and the All-American
Picnic in the Park. Three times per year the Recreation Division proudly produces the City of \\\\
�
Ukiah Recreation Guide which is directly mailed to 18,500 homes and local businesses and is
available in its entirety on the City's website. Each Guide offers approximately 50 contractor
classes,provides affordable advertising opportunities for local businesses,and has become the
community's"go to"publication for activities in the Greater Ukiah Area.
This budget unit includes the ARRC;however,that budget is reported separately as well,
following this page.
Key Functions:
1.Development,implementation,and promotion of City recreation programs
IIIIIV Percent Lhed IJ Percent Available
Activity Trends
IIDelpalrt hent/IlDilrsilsilon Activity Over Last Hivesyea
as
,ruio,nori 926 94/
sioo,000
rnn,ocil'i
6nn,000 ,on,as
00,000 zo<, n i1.. ... nrr. .. �n nr.............
o,000
2.nn,voo
inn,uou � i��A/ c: �����4 ����
21112 11 Ar,[uul 201 10 Corm A-rmllrhaul 2.n P,16.AGIraul 21111'...1/Budget 2016 A/ Corm
Goals and Objectives Status Department/Division Comments:
1 :Expand partnerships with Mendocino College and UUSD.Establish a In progress
:donor program with Friends of the Observatory and North Coast
;Opportunities to expand programming at Observatory Park.Use
;pending grant awards from the NOAA Preserve America Program
land the Judy Pruden Historical Preservation Fund to further develop
:interpretive program and build an instrument storage facility.
2 :Increase professional development of recreation staff through :Completed :Moved grafic design in house for Recreation Guide,Event
:training organizations such as California Parks&Recreation Society, :Posters,T-Shirts,Billing Stuffers,Social Media,etc. Addition of a
:American Red Cross,National Parks&Recreation Association :new recreation sport,Futsal. Provided full department support
:ensuring that staff is delivering quality programming. :for Ukiah on Ice.
3 ;Increase facility rentals and usage,thereby increasingrevenues.
:Completed :Ongoing goal and objective.
Both private rental and usage is increasing along with tenant usage
:and sporting activities.
4 :Continued to maximize rental of all tenant/office space. :Completed :Ongoing goal and objective.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
5 Host additional major events and work towards securing events In progress Ongoing goal and objective.
previously hosted at the site.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
City of Ukiah
Fiscal Year 2016-17
Name Number Number of FTEs(department-wide)
Department COMMUNITY SERVICES 22
Division RECREATION 228 39.40
Section ARRC 2287
Description Budget Summary
The Alex Rorabaugh Recreation Center(the ARRC)is a community center with accommodations
to host a large variety of activities and events. The ARRC is managed by the Ukiah Valley Budget to Actkd'a(I
Conference Center and the ARRC's Board of Directors.
II�IIIII��IIIIIII�� Itt Illli�
Old i�
Key Functions: (�
1.Community center for a variety of activities and events.
IIIIIV Percent Lhed 11111 Percent Available
Activity Trends
(Delpalrtment/(Dilrsilsilon Activity Over(Last nye Years
12()non 1111,!,,h2
1HH non
a,0000
eo,00°
71h,/,z
35,91,3
o,000 e<
A2.n 000
2.f71 d-:L./Uarwl 1ii13 VIAGIuul 2ii1AAr,[uul NI 1f Ar,Yu'ul xri(;...:IJ IS1*5[ 1111H1/AGIra'ul
Goals and Objectives Status Department/Division Comments:
1 :Increase facility rentals and usage,thereby increasing revenues. :Completed :Ongoing goal and objective.
Both private rental and usage is increasing along with tenant usage
land sporting activities.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
2 :Continued to maximize rental of all tenant/office space. :Completed :Ongoing goal and objective.
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
3 ;Host additional major events and work towards securing events lln progress :Ongoing goal and objective.
previously hosted at the site.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
r/
City„of„ Ukiah
Fiscal Year 2016-17
Name Number Number of FTEs(department-wide)
Department PUBLIC WORKS 24
Division GARAGE 241 42.98
Section N/A
Description Budget Summary
The Public Works Department is a multi-fasceted,multi-disciplinary activity of the City. It
incorporates the functions of garage services to City departments;infrastructure planning, Budget to Actual)
construction,and maintenance,including City streets and public rights-of-way;corporation yard
services to City departments;the provision of water and sewer services to the majority of City
residents and busineses,and administration of the closure and pos-closure of the landfill. ��,,,,�„�,������������
The City Garage provides maintenance to over 401 vehicles and equipment. The vehicles are ����������
serviced by three full time mechanics. Vehicles are serviced at regular intervals,depending on I
use. The City Garage mechanics ensure compliance with requirements of the California I
Highway Patrol,Bi-annual Terminal inspections(CHP BIT),Occupational Safety and Health
I
Administration(OSHA)Aerial Inspections,California Air Resources Board(CARB),Mendocino
County Air Quality Management District(MCAQMD),and Mendocino County Division of
01100
Environmental Health(MCDEH).
14041
Key Functions: )III1.Vehicle and equipment maintenance for City.
it i1111
2.Manage vehicle and equipment regulatory compliance.
IIIIIV Per,nt Used 11111 Percent Available
Activity Trends
IIDelpalrtr hent/IlDilrsilsilon Activity Over Last Hive Years
8111)non
/on non
IIII non
anl)non
boo non sln,9hh
111 l,nnn J19,5h/ MJ 554........... Inn/I'M 2211,8h1 ..............
1111)non
A
ion non
f;,c,l/;��������� Yf/iio,
Jn1d-:L,/+on,i 11)151/1 Adraul 111147. Artuul JC11 1f Ar,Yu'ul own, ltail;L 211h1/Ac4u'ul
Goals and Objectives Status Department/Division Comments:
1 :Maintain vehicle compliance with CHP BIT insepections as well as In progress :Ongoing
:OSHA,CARB,MCAQMD and MCDEH requirements.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
2 :Continue to provide service to all City departments,Ukiah Valley Fire In progress :Ongoing
:Department,and Mendocino County District Attorney.
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
3 ;Continue to maintain compliance with the generator set which In progress !Ongoing
provides emergency backup power to the Civic Center per National
:Fire Protection Association(NDPA)110 standards.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
4 :Replace pressurized overhead lubrication system. :Deferred :Pending Budget in FY 17-18
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
5 !Replace heating system with a more efficient system. ;Deferred !Pending Budget in FY 17-18
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah '
Activity Summary
Fiscal Year 2016-17 City of Ukiah
Name Number Number of FTEs(department-wide)
Department PUBLIC WORKS 24
Division ENGINEERING/STREETS 242 42.98
Section N/A
Description Budget Summary
The Public Works Department is a multi-fasceted,multi-disciplinary activity of the Ctfy. It
incorporates the functions of garage services to City departments;infrastructure planning, Budget to Actual]
construction,and maintenance,including City streets and public rights-of-way;corporation
yard services to City departments;the provision of water and sewer services to the majority of
City residents and busineses,and administration of the closure and pos-closure of the landfill.
The Engineering,Sheets,and Storm Water Divisions are presented separately in the budget but ���lI<<l«)"0 11 111
have been accounted for as one. I
1.01
Engineering provides development review on projects,manages capital improvement projects lOgr
from design through construction.
1111
The Streets Division is responsible for roadway maintenance. It also responds to roadway dead
animal cleanup,gruff removal,traffic collision cleanup,and repairing or replacing items that nUni
get damaged or vandalized by the public.
The Storm Drain Division consists of maintaining the storm drain system.There is an estimated 5 1614
miles of storm drains within the City Limits. II AI
"
Key Functions:
1.Engineering design and project management of streets,roads,and rights-of-way.
2.Project management of street,road,and right-of-way,maintenance and construction.
3.Storm drain maintenance and repair. uuu Percent used mu Perremr Ava liable
Activity Trends
Department/Division Activity Over(Last Five Years
30365,2
VJO
2 WO
JO fill( .... �........
I frfr0 0)
�����/
2012 HNtunl 201 11 Ar1.1 201 U,trtua 207 I',actual 201 7/Linnet 211,1i,trtua
Goals and Objectives Status Department/Division Comments:
1 :Continue"Master Pavement Rehabilitation Program(MPRP)"-2 :In progress :Projects will continue into EY 17-18 and beyond with the
(year approach. (passing Measure Y
.....................................:......................................................................................................................................................................................:....................................:...........................................................................................................................................................................
2 :Complete construction of street rehabllitaion project(Washington, (Completed
(Luce,and Observatory).
.....................................:......................................................................................................................................................................................:....................................:...........................................................................................................................................................................
3 :Implement a Trench Fee. :In progress :Internal discussions are in progress on implementation process
.....................................:......................................................................................................................................................................................:....................................:...........................................................................................................................................................................
4 :Complete paperwork for Rail Trail,Phase 3. :Completed :City was not awarded funding:(
.....................................:......................................................................................................................................................................................:....................................:...........................................................................................................................................................................
5 ;Continue implementation of Master Pavement Rehabilitation iln progress ;Projects will continue into FY 17-18 and beyond with the
:Program(MPRP)"-2 year approach. :passing Measure Y
.....................................:......................................................................................................................................................................................:....................................:...........................................................................................................................................................................
6 :Implements"Reporting to CitySource App". :Completed
.....................................:......................................................................................................................................................................................:....................................:...........................................................................................................................................................................
7 :Complete construction of slurry seal and asphalt overlay projects. :In progress :Plans are being prepared for a Slurry Seal project in the
:Summer of 2017
.....................................:......................................................................................................................................................................................:....................................:...........................................................................................................................................................................
8 ;Rehabilitation of Washington Aveenue,Observatory Avenue,and iln progress :Construction scheduled to start by March of 2017.this project is
.Luce Avenue. :being coordinated with the Water and Sewer Division
.....................................:......................................................................................................................................................................................:....................................[...........................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
r/
City„of„ Ukiah
Fiscal Year 2016-17
Name Number Number of FTEs(department-wide)
Department PUBLIC WORKS 24
Division ELECTRIC SERVICES 266 42.98
Section N/A
Description Budget Summary
The Public Works Department is a multi-fasceted,multi-disciplinary activity of the City. It
incorporates the functions of garage services to City departments;infrastructure planning, Budget to Actual)
construction,and maintenance,including City streets and public rights-of-way;corporation yard
services to City departments;the provision of water and sewer services to the majority of City
residents and busineses,and administration of the closure and pos-closure of the landfill.
The Traffic Signals Division consists of maintenance of the City's traffic signal system.The iii#1111,1111
currently maintains 14 traffic signals.The signals operate 24-7,365 days a year.With the I�
installation of all LED traffic signal lights and battery powered back-up systems,the traffic signals II
010
will operate during rare power outages. ONO
I,..,�II
This Division is accounted for in Electric Services,No.266,a shared division with the Electric Utility
Department. The full division financial information is presented here.
tt\
Key Functions:
1.Management of City street lights.
IIIIIV Percent lJsed I��Percent Avaibable
Activity Trends
IIDelpalrtment/IlDiirsiisiion Activity Over Last Hive Years
4b()non /11/,71111
non
m()
11111 /(/1/'1,,11..
r1J11 non
21111 non
IPP22
11Joon 129,1£9(' 111,/01 772 ,,;
n ......_.
11111 non
nnoo /
/1111-:L./,U11,11 10151a6AC1Llul 111141.E Ar,[uul 107 1f Ar,lu'ul rn7(;...7./IS aid;15C 2111h1/FACIu'ul
Goals and Objectives Status Department/Division Comments:
1 :Continue maintenance of the traffic signal system. iln progress :ongoing
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
2 :Coordinate repairs resulting form signal pole knockdowns. In progress :ongoing
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
3 ;Coordinate minor adjustments to traffic signal controllers as needed.11n progress :ongoing
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
City of Ukiah
Fiscal Year 2016-17
Name Number Number of FTEs(department-wide)
Department PUBLIC WORKS 24
Division CORPORATION YARD 243 42.98
Section N/A
Description Budget Summary
The Public Works Department is a multi-fasceted,multi-disciplinary activity of the City. It
incorporates the functions of garage services to City departments;infrastructure planning, Budget to Actual)
construction,and maintenance,including City streets and public rights-of-way;corporation yard
services to City departments;the provision of water and sewer services to the majority of City
residents and busineses,and administration of the closure and pos-closure of the landfill. 00
1 l
The Corporation Yard is the base of operations for Public Works field crews,Electric crews as well 0,100i
II IIIIIIII it II �I III
as the City Garage. The Street Maintenance Crew,the Water and Sewer Maintenance Crew, i IIII
and the Electric Utility Maintenance Crew maintain their equipment and maintenance supplies "MM I
/00001,
at the Corporation Yard. Expenses for the Corporation Yard are divided respectively based on
the amount of square feet which each department occupies. irk
‘100 It\
"41111,4444046
10111
Key Functions:
1.Housing and storage of City vehciles and equipment.
2.Offices of City Public Works and Utilties crews.
IIIIIV Percent Used 11111 Percent Available
Activity Trends
IIDelpalrt hent/IlDilrsilsilon Activity Over Last Hive Years
18()non 1ra,H4/
1r ii,00n
am),OCK) 11!,/)P
121)non
nn non
Ni nu° rn
STI nu°
A2.n nuU rill //rid//% ri iif ii / %/
2.n1d-:L;A,L1rw1 11)131n Adraul 11114Ar,[uul /U1 1f Ar,Yu'ul In1(;...:IJ is aid;15C 1111h1/Adra'ul
Goals and Objectives Status Department/Division Comments:
1 :Continue major repairs to the Corporation Yard including fixing In progress :Repairs are ongoing.
broken windows,replacing trim boards,painting buildings,cleaning
up debris and general maintenance of the grounds and facilities.
:Janitorial Services will no longer be contracted as a result of the new:
:position being recommended.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
2 :After the proposed North Coast Regional Water Quality Control In progress :Bid documents are being prepared to decommission to system
:Board(NCRWQCB)Low Threat Case Closure is approved,
:decommission,and remove the dual phase extraction and ozone
;sparge remediation system,abandon monitoring wells,and
:abandon extraction wells.
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
3 ;Replace a section of fence on the East Side of the Corporation Yard;Deferred Pending Budget in FY 17-18
to prevent future break-ins.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
4 :Pave over the south end of the Corporation Yard to meet Deferred :Pending Budget in FY 17-18
;requirements of NCRWQCB.
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary p �•
Fiscal Year 2016-17 City of Ukiah
Name Number Number of FTEs(department-wide)
Department PUBLIC WORKS 24
Division WATER&SEWER 244 42.98
nL• (�
(�Q
Section WATER 2441 7
Description Budget Summary
The Public Works Department is a multi-fasceted,multi-disciplinary activity of the City. It
incorporates the functions of garage services to City departments;infrastructure planning, Budget to Actual
construction,and maintenance,including City streets and public rights-of-way;corporation
yard services to City departments;the provision of water and sewer services to the majority of
City residents and busineses,and administration of the closure and pos-closure of the landfill.
The Water Section of the Water&Sewer Division budget is made up of three separateItil���l�ll������ 1��u�������� I
��� \
budgets including Administration,Production and Distribution. The Wastewater Collection
00
budget is closely coordinated with the Water distribution budget as the amount of water 1
distributed directly correlates to the amount of wastewater that needs to be collected. The
400
same crew maintains both the collection and distribution systems. The cost of these )1
operations is proportioned to the individual funds as calculated on the year prior and applied
to the current year.
0400
11
140
Key Functions:
1.Provision of water services.
2.Capital maintenance and planning for water infrastructure.
111111 Per«;nt Used IN •, Avallalale
Activity Trends
DepartmnentitAvusuon Artuvuty Over Il..ast IFuve Years
I c,ono,00n
I d ono 000
12()moon oon
in
()no,onn
n,()no ono
/1,on0 onoJ,JH4 20 Jfi 6 221/1/1 /1 7( ?I)o1 1 1 )7
2012'I'3 A:111,d1 Aclual 11/7/1 I ACI:UuI JI)V,1(rAGI:U'i1I 201(,I./IBudgot 201(,]/ACIUuI
Goals and Objectives Status Department/Division Comments:
1 !Complete construction of Wells 4 and 9. !In progress !Both wells will be complete by Summer,2017
.........................................:..........................................................................................................................................................................................................:.........................................:.............................................................................................................................................................................................
2 :Construction of 2016 summer water main replacement project. In progress :Bid documents and specifications are prepared for bid
3 !Initiate design for replacement of Zone 2 South Reservoir. !In progress !Assessment complete and design is in process for the
!replacement of PZ2S
4 :Convert Treatment Plant from Chlorine Gas to Sodium !In progress :RFP is being prepared for the design of the conversion
_Hypochlorite.
.........................................1..........................................................................................................................................................................................................i.........................................l.............................................................................................................................................................................................
5 _Operate water supply system to maximize appropriative rights. !Completed _Operations have been modified to maximize beneficial use
6 !Finalize Governance Structure for SGMA compliance !In progress
.........................................:..........................................................................................................................................................................................................:.........................................:.............................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
r/
City of Ukiah
Fiscal Year 2016-17
Name Number Number of FTEs(department-wide)
Department PUBLIC WORKS 24
Division WATER&SEWER 244 42.98
Section WASTE WATER 2442
Description Budget Summary
The Public Works Department is a multi-fasceted,multi-disciplinary activity of the City. It
incorporates the functions of garage services to City departments;infrastructure planning, Budget to Actual)
construction,and maintenance,including City streets and public rights-of-way;corporation yard
services to City departments;the provision of water and sewer services to the majority of City
residents and busineses,and administration of the closure and pos-closure of the landfill.
The Wastewater Section of the Water&Sewer Division is comprised of three divisions: �g0 h�I��llllllllllll �111111k
Administration,Collection and Treatment.The Administration division is responsible for all ��^. �compliance,permitting,funding oversight,budgeting and assists the other divisions with technical assistance.The Collection division is closely coordinated with the Water Distribution
Division of the Water Department as the same team of employees maintains and improves bothJOON
aliftt
systems.The Treatment Division is responsible for the operation and maintenance of the
Wastewater Treatment Plant(WWTP)and all discharges from the WWTP. \\
Ill lei
1
Key Functions:
1.Provision of sewer services.
2.Capital maintenance and planning for sewer infrastructure.
IIIIIV Percent Used 11111 Percent Available
Activity Trends
IIDelpalrtr hent/IlDilrsilsilon Activity Over Last Hive Years
,ruio,00ri
6 1.6n
nnn noO
71,824,8b/
nnn nrni
nnn no() ,219,71h,12,%8,P)8
,()()n no()
nnnnori
nnnoori //// A
21l12 1 1 Ar,[uul 10111 [uol rn7llrhaul rn I r16.AGIraul 11111'...1/Budget JO 16"I/ [uol
Goals and Objectives Status Department/Division Comments:
1 IComplete Rate Study (Deferred
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
2 (Initiate City/District analysis and a possible master plan for (Not started (Cannot get concurrence from UVSD
(addressing the Inflow and Infiltration(I and I)into the collection
system.
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
3 (Begin negotiation renewal of the Discharge Permit(NPDES)with the In progress (Application is submitted and comments have been received
(North Coast Regional Water Quality Control Board(NCRWQCB). I (from the Regional Board.Retained Larry Walker&Associates for
(Technical Assistance
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
4 (Prepare a report to establish a programmatic approach to (Not started (Cannot get concurrence from UVSD
(replacing sewer mains.
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
5 (Collection
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
6 lAdd telemetry to the Ford/Orchard,El Dorado and Vichy Springs Lift iln progress Ford/Orchard is complete.Vichy Springs is scheduled next.El
:Stations. :Dorado needs 3 phase electrical upgrade.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
:Replace sewer mains on Luce and Observatory. iln progress :Construction to start February 28,2017
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
;Replace sewer mains on Myron Place. ;Not started :This was a recommendation to UVSD
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
:Install a sewer main and lift station near the Ackerman Creek Bridge :Not started :This was at the request of UVSD
on North State Street.
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
;Purchase flow meters to support data gathering and monitoring of ;Not started :This was at the request of UVSD
:inflow and infiltration.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
:Treatment
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
;Install an Ammonia and nitrate analyzer to assist in the identification iln progress :Preparing Specifications for bid
of areas in the plant where production of these constituents is high.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
:Installation of the bar screen to reduce the risk of damage to the IPS In progress :Originally bid in October 2016.Scheduled for re-bid March,2017
Pumps.
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
;Consider options for repair or replacement of the Belt Filter Press ;Not started
(BFP)which dewaters the sludge.The BFP drums/rollers are worn and
Improve reliablility of SCADA system at the Treatment Plant to :Not started
r...clu.c...t.1.int..s.hutdQWfl.............................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
f/
City of Ukiah
Fiscal Year 2016-17
Name Number Number of FTEs(department-wide)
Department PUBLIC WORKS 24
Division WATER&SEWER 244 42.98
Section RECYCLED WATER 2443
Description Budget Summary
The Public Works Department is a multi-fasceted,multi-disciplinary activity of the City. It
incorporates the functions of garage services to City departments;infrastructure planning, Budget to Actual)
construction,and maintenance,including City streets and public rights-of-way;corporation yard
services to City departments;the provision of water and sewer services to the majority of City
residents and busineses,and administration of the closure and pos-closure of the landfill.
I�VIII IIII Ing ,
The Recycled Water Utility is a new operation as a result of the need to discharge effluent from 1111 " Il
the Wastewater Treatment Plant to a location other than the Russian River.This need is driven by II
the increased regulations that are in place when discharging treated effluent to a surface water
body.There are still a number of decisions that need to be made for the successful operation of
this utility.
Key Functions: 400, oto
1.Provision of recycled water services.
2.Capital maintenance and planning for recycled water infrastructure.
IIIIIV Percent Used 11111 Percent Available
Activity Trends
IIDelpalrtment/IlDilrsilsilon Activity Over Last Hive Years
nn iron rnui r/,,rr;
nnn nnii
nnn nnn
1b,uoo,oru
nnn onri
nnu,ouc)
2H1J1 /+rYaaul JO1,Ld Amur) J0171 lr/AUaanl rolt'IG FAc4a.rwl lull'...1 rliudget JO 16"A/ turn)
Goals and Objectives Status Department/Division Comments:
1 :Begin construction of a portion,or complete Phases 1 through 3 iln progress :Bid Documents will be released once final approval is received
:during Fiscal Year 2017/2018 :from the State Water Resources Control Board on the financing
:and grant
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
7/
City of Ukiah
Fiscal Year 2016-17
Name Number Number of FTEs(department-wide)
Department PUBLIC WORKS 24
Division LANDFILL 245 42.98
Section N/A
Description Budget Summary
The Public Works Department is a multi-fasceted,multi-disciplinary activity of the City. It
incorporates the functions of garage services to City departments;infrastructure planning, Budget to Actual)
construction,and maintenance,including City streets and public rights-of-way;corporation yard
services to City departments;the provision of water and sewer services to the majority of City
residents and busineses,and administration of the closure and pos-closure of the landfill. ������I�����
This Division encompasses both Landfill and Transfer Station activities. ����������
The Landfill property,283 acres,is maintained on a regular basis by the Street Maintenance
Crew. Maintenance items include slopes,leachate collection system,gas extraction system, /4404/r" VOA
storm drain system,and sediment ponds.
The private transfer station will be transferred to the City of Ukiah as of January 1,2017 under the )))))Aje
franchise agreement. The franchisee will continue to operate the transfer station and pay to the
City a rental fee based on$14 per ton. The City,as the owner of the transfer station,will continue
to provide oversight of the transfer station operations under the franchise agreement. ONO
401011(1 „
00034
111111
uu
11111,4000,
Key Functions: �Illl uuyuyw
1.Closure of landfill.
2.Post-closure activities.
3.Post-closure corrective action. umo Perccrr1 used mu Per t Avaibab�c
Activity Trends
IIDelpalrtr hent/IlDiirsiisiion Activity Over Last Hive Years
4,brio,00()
,()Ho,00ri PM,
nnn, O
nno
n no()
z,bu000u
z,uuo,00u
r,nn no()
nnn,/i/io �� nr,.,nn;.','I „� �n/ia,::s: "/
arrear Ar,[uul r/ir Luol rn7Arhaul rnptreAdradl 2111r,.1/1suaosa r/neI/ Luol
Goals and Objectives Status Department/Division Comments:
1 :Complete Environmental documentation In progress
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
2 1To provide oversite of the rental of the Transfer Station to franchisee. 1ln progress
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
3 ITo provide supplemental funding of the Sanitary Landfill closure and In progress
post closure project.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
•
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
r/
City of Ukiah
Fiscal Year 2016-17
Name Number Number of FTEs(department-wide)
Department AIRPORT 25
Division AIRPORT OPERATIONS 252 4.24
Section N/A
Description Budget Summary
The Ukiah Municipal Airport provides an alternative form of transportation and emergency
access in and out of Ukiah. To support this,the major activities of the Airport support the fueling Budget to Actual)
of all forms of aircraft.
The operations and maintenance activities include the management,supervision and training of
staff as well as the upkeep of facilities and equipment. The Airport maintains over 2 miles of �I�II��I IIIIIIII�II
runway and taxi-way pavement;maintains 260 runway and taxi-way lights;maintains two fuel IIIIIII
trucks:Jet A truck holding 5,000 gallons and 100LL truck holding 750 gallons of fuel;maintains a IIII
20,000 gallon bulk fuel storage tank that is split to hold 12000 gallons 100LL and 8,000 gallons of
100LL;maintains 160 acres of airport property;and maintains over 60 hangars and other
buildings. \\
y..,
'011,
���
Key Functions: ��� �������������������������
1.Operate and maintain the Ukiah Municipal Airport �I�III����������������
IIIIIV Percent Used 11111 Percent Available
Activity Trends
IIDelpalrtr hent/IlDilrsilsilon Activity Over Last IPive Years
1,2i000n
nil ;or
a nnnnori
8on ,
nnn,uoo /I
enn,uoo
/no,000
'ii, [ii%�//,,,,,,,,,,,,,,, ;, `
ii���
�f rz, e //',
1II121 Ar,[uul JU1 turn) nn74,..l r llrCuul nnn,16.AGIuul 11111'...1/Budget JO1G1/ turn)
Goals and Objectives Status Department/Division Comments:
1 To begin FAA grant for Runway Rehabilitation Design. In progress 1 Contacts with Mead&Hunt are currently being finalized
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
2 :Complete installation of 100LL Self Service fuel tank. In progress :Tank construction is complete.Staff is awaiting the RFP for the
!electrical and concrete pad installation.
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
3 ;Continue slurry seal of airport ramps and roads. ;Deferred !Over the past few years several ramps and parking areas have
:been sealed.With the current projected projects Staff has
:deferred slurry seal for this fiscal year.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
4 To begin FAA grant for Pavement Maintenance Mangement In progress 1 Contacts with Mead&Hunt are currently being finalized
Program(PMMP).
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
5 ;Apply for FAA grant for Runway 15-33 Pavement Rehab&Taxiway ;Not started !Staff is currently awaiting FAA grant offer
Realignment Construction
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
f/
City of Ukiah
Fiscal Year 2016-17
Name Number Number of FTEs(department-wide)
Department AIRPORT 25
Division AIRPORT MAINTENANCE 253 4.24
Section N/A
Description Budget Summary
The Ukiah Municipal Airport provides an alternative form of transportation and emergency
access in and out of Ukiah. To support this,the major activities of the Airport support the fueling Budget to Actual)
of all forms of aircraft.
The operations and maintenance activities include the management,supervision and training of 114
staff as well as the upkeep of facilities and equipment. The Airport maintains over 2 miles ofxi runway and taxi-way pavement;maintains 260 runway and ta -way lights;maintains two fueltrucks:Jet A truck holding 5,000 gallons and 100LL truck holding 750 gallons of fuel;maintains a Iy
20,000 gallon bulk fuel storage tank that is split to hold 12000 gallons 100LL and 8,000 gallons of
100LL;maintains 160 acres of airport property;and maintains over 60 hangars and other
buildings.
This Division oversees grant activity for the airport.
ill I
Key Functions:
1.Operate and maintain the Ukiah Municipal Airport
IIIIIV Percent Used 11111 Percent Avaibable
Activity Trends
IIDelpalrtment/IlDiirsiisiion Activity Over Last IPiirse Yealrs
!Am)non
ariri,000
2HH non 1.71,197
rii0000 ,.
r71 J.-:L./,Uarwl 11113 VIACIuul 2H14..lb Ar,[uul JO11 1f Ar,lu'ul rni(;...:I/ISKI 5C 1111H1/ACIu'ul
Goals and Objectives Status Department/Division Comments:
1 To begin FAA grant for Runway Rehabilitation Design. In progress 1 Contacts with Mead&Hunt are currently being finalized
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
2 :Complete installation of 100LL Self Service fuel tank. In progress :Tank construction is complete.Staff is awaiting the RFP for the
!electrical and concrete pad installation.
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
3 ;Continue slurry seal of airport ramps and roads. ;Deferred !Over the past few years several ramps and parking areas have
:been sealed.With the current projected projects Staff has
:deferred slurry seal for this fiscal year.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
4 To begin FAA grant for Pavement Maintenance Mangement In progress 1 Contacts with Mead&Hunt are currently being finalized
Program(PMMP).
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
5 ;Apply for FAA grant for Runway 15-33 Pavement Rehab&Taxiway ;Not started !Staff is currently awaiting FAA grant offer
Realignment Construction
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
r/
City of Ukiah
Fiscal Year 2016-17
Name Number Number of FTEs(department-wide)
Department ELECTRIC 26
Division ELECTRIC DISTRIBUTION 261 (�1 •44
Section N/A I 7
Description Budget Summary
The Electric Utility Enterprise of the City of Ukiah provides electrical power to the residents and
businesses of the City. Through power generation and purchasing from external providers,it does Budget to Actual)
so in an efficient and effictive manner,at cost significantly below local competitors like PG&E.
The Electric Operations and Construction Division provides 24 hour 365 day response to 411111emergency service calls for customer power problems,outages and to make high voltage
power lines safe for Fire&Police personnel at structure fires,automobile accidents and many
other situations where electric lines are near emergency crews.
The Division also performs a wide variety of new and maintenance construction work on Ukiah's
overhead and underground distribution system.In addition,the Department staff provides
management,inspection and acceptance testing services for internal and external constructed
projects.Each team member is a highly skilled individual that receives significant training to work
with high voltage lines located on pole top and in underground vaults in all weather conditions.
The Electric Department staff stand ready to help our customers and community. ,400
SII
Key Functions:
1.Provision of electric power services.
2.Capital maintenance and planning for electric power infrastructure.
IIIIIV Percent Lhed 11111 Percent Available
i11011111111111111111111,11,111010111100'''
Activity Trends
IIDelpalrt hent/IIDilrsilsilon Activity Over Last Hive Years
,/nnnooO PM/
()nn no()
r,ruio,00ii
4,riuo,00()
nnn no()
lllln nnli1,192,149 1,199,1b9 //9,M9 (.-,(,,228
,„12.1 11r,[uu1 JU1 In 9.1 rna4llrhaul rn I r 16 AGIrawl 1911'...1/99rIget JO 16 A/A,9.1
Goals and Objectives Status Department/Division Comments:
1 :Deploy Overhead fault detection. :Completed 1 Contacts with Mead&Hunt are currently being finalized
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
2 :Complete construction of two overhead circuits from Gobbi Street :Completed :Tank construction is complete.Staff is awaiting the RFP for the
to Cherry and Hastings Street along rail Zine. !electrical and concrete pad installation.
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
3 ;Replace re-closures(3). In progress !Over the past few years several ramps and parking areas have
:been sealed.With the current projected projects Staff has
:deferred slurry seal for this fiscal year.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
4 :Continue safety and regulatory training. :Completed 1 Contacts with Mead&Hunt are currently being finalized
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
5 !Continue primary line tree clearance program including selected ;Completed !Staff is currently awaiting FAA grant offer
:secondary locations.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
b !Design and deploy fault detection and protection equipment. ;Completed !
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
7 :Complete the Perkins Street Overhead to Underground conversion. :Completed :Electric and Cable TV are completed. AT&T are scheduled to
€be removed by FY end.
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
8 ;Continue 600 amp 12kV undergournd connector replacement along!In progress
:Orchard Avenue.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
9 :Complete 200 amp switching reinforcement for Oak Manor In progress :Phase 1 is 95%complete with one transformer to be replaced.
:Subdivision Phase 2.
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
10 ;Complete Transformer T1 oil insulated bushings. In progress !Out for Bid.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
11 ;Upgrade T1 control wiring. In progress :Pricing options
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
12 !Build protection relay test station. In progress
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
13 :Install Advanced Metering Infrastructure access point radio. In progress
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
City of Ukiah
Fiscal Year 2016-17
Name Number Number of FTEs(department-wide)
Department ELECTRIC 26
Division ELECTRIC METERING 262 1 • �
Section N/A I 7
Description Budget Summary
The Electric Utility Enterprise of the City of Ukiah provides electrical power to the residents and
businesses of the City. Through power generation and purchasing from external providers,it does Budget to Actual)
so in an efficient and effictive manner,at cost significantly below local competitors like PG&E.
The Metering Division reads,monitors,and maintains the electric meter network in the City.
/000
1(1111111111
\'11\
101
1001111
Key Functions: g 11
1.Read,inspection,and maintenance of electric meter network. fI�
IIIIIV Percent Lhed 11111 Percent Available
Activity Trends
IIDelpalrt hent/IIDilrsilsilon As t1v1ty Over II..ast Hive Years
202)12
JbII non
lnn non
lb()non
ill(),non ..9:',`SSH ....... ......'....�j......, L1/1.1
A�a1i1i
/+U11,11 11115121Aduul 111121 Ar,[uul JC11 1f Ar,Yu'ul rn1(;...:IJ IS aii;15C 2111h1/Adra'ul
Goals and Objectives Status Department/Division Comments:
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
•
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
r/
City„of„ Ukiah
Fiscal Year 2016-17 ��
Name Number Number of FTEs(department-wide)
Department ELECTRIC 26
Division ELECTRIC GENERATION 263 1 (�• �
Section N/A I 7
Description Budget Summary
The Electric Utility Enterprise of the City of Ukiah provides electrical power to the residents and
businesses of the City. Through power generation and purchasing from external providers,it does Budget to Actual)
so in an efficient and effictive manner,at cost significantly below local competitors like PG&E.
The Electric Generation Division develops,acquires and monitors efficiencies of power
generation and transmission resources in accordance with forecasted needs. The Division is also
responsible for power purchases from third-party providers. IIIIIIII
Oil
11
\\
1
Key Functions:
1.Power generation and purchase from third-party providers.
IIIIIV Percent Lhed 11111 Percent Available
Activity Trends
IIDelpalrtr hent/IIDillvillsillon As t1v1ty Over II..ast Hive Years
mon nriri
<,.(T,n nco
nno titin
nno tiroi
nnu,ouc)
nnti,tit
c i H343,a11 n„e,e�,s n,nr,na, ,,nno,Jn/.,,
nno,00ri
nno,00u
nno,00ri
nno,00ri /
/ %/! %/%
clLlL,4, I/10'uiuiuiui i,/10'Wiui= I„iilAi011144
2H1J1 /aUuul Jo1,Ld Ar,[uol J01711 Ir/A0,1 /nlr lG Ac4.ru1 2n1l'...1/1iudget Jo16l/ [uol
Goals and Objectives Status Department/Division Comments:
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah '
Activity Summary
Fiscal Year 2016-17 C2ty of Ukiah
Name Number Number of FTEs(department-wide)
Department ELECTRIC 26
Division ELECTRIC ADMINISTRATION 264 1 (�.44
Section N/A 7
Description Budget Summary
The Electric Utility Enterprise of the City of Ukiah provides electrical power to the residents and
businesses of the City.Through power generation and purchasing from external providers,it Budget to Actual]
does so in an efficient and efficfive manner,at cost significantly below local competitors like
PG&E.
The Electric Utility Administration Division provides overall financial and organizational oversight 11 ����1�� tl%
I ����of the Department.Additionally,other services include system design and engineering, �����1��`
administrative support,planning to meet the community's needs.This Division develops rates
and rate structures,establishes department policies,goals and objectives.Monitors cash flow,
capital expenditures,budgets,professional training and goals of each individual team
employee.
111111111111
111
Key Functions:
1.General administation of the Electric Utility.
IIIIY Percent used WR Percent Available
Activity Trends
Department/Division Activity Over(Last Five Years
��WOrn.�o ,,21,91,2/
00,/
loll)22
VJO
2 WO
1,r,00ot,
2012 I i A,tual 2r]3 11 Ar hial 2(, I itrtual 201)1,,(lual 201 1/Budget 101,,It iv 1.1
Goals and Objectives Status Department/Division Comments:
1 :Insuring power is available when needed,continue to identify cost :Completed
:effective electric system.
2 IUtil ize advance tech nonlgy equipment and work methods to iln progress
:deliver the best of class service to our customers.
.....................................:......................................................................................................................................................................................:....................................i...........................................................................................................................................................................
3 :Continue to update Supervisory Control and Data Acquisition jln progress :Pricing options.
(SCADA)and M2M communication to mobile field devices.
4 :Continue NERC,CED,CARB and FERC regulatory compliance. On progress
.....................................:......................................................................................................................................................................................:....................................:...........................................................................................................................................................................
5 iMoinitor expenditure and effectiveness of internal services to !In progress
ioutsdie vendor to identify areas of cost and efficiency
jimprovments.
.....................................:......................................................................................................................................................................................:....................................i...........................................................................................................................................................................
6 :Continue to market carbon offsets and renewable bundled energy jCom pleted
:sales to utilize Historic RECs.
7 :Acquire carbon credits to offset Lodi Energy Center and market :Completed
!purchases carbon requirements.
.....................................:......................................................................................................................................................................................:....................................:...........................................................................................................................................................................
8 !Expand DMP3 protocol for mobile device applications. !In progress
.....................................:......................................................................................................................................................................................:....................................[...........................................................................................................................................................................
CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
r/
City of Ukiah
Fiscal Year 2016-17
Name Number Number of FTEs(department-wide)
Department ELECTRIC 26
Division PUBLIC BENEFIT 265 1 (� 44
Section N/A 7
Description Budget Summary
The Electric Utility Enterprise of the City of Ukiah provides electrical power to the residents and
businesses of the City. Through power generation and purchasing from external providers,it does Budget to Actual)
so in an efficient and effictive manner,at cost significantly below local competitors like PG&E.
The State mandated the requirement to collect a separate surcharge to be used for"Public 11
Benefits"(AB 1890 in 1996)programs in four categories: �IIII
-Cost-effective demand-side management services to promote energy efficiency and energy
conservation. 40010
-New investment in renewable energy resources.
-Research,development and demonstration projects.
-Services provided for low-income electricity customers.
1001,14,
1111101))111 \
44
Key Functions:
1.Provide financial assistance to low-income residents to pay for electric usage.
2.Encourage and promote renewable energy.
IIIIIV Percent Lhed 11111 Percent Available
Activity Trends
IIDelpalrt hent/IIDilrsilsilon Activity Over II..ast If ilrse Years
b()()non
11,0(K) a)r,zr))
Hili)non
,1)non SJ0,11n nrsnv
1)1)nnnr;rn
J�,r,J11.,..,.
2b1)non
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lb()non
1)1)non
%ii i''
Hou „ ili/%% %
r,';l;',0i/ice. (�iili�iuiuiuiu (,,SZVYi'h ilJ „�;z
Jn1d-:L./+Ua.rwl 11)1511 Ablraul 2))14 Ar,[uul JO lb 1f Ar,Yu'ul Jn1(;:IJ is ai);15C 1111h 1 r AC4u'ul
Goals and Objectives Status Department/Division Comments:
1 :Enhance commercial marketing plan for energy conservation and :Completed 1
:education.
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
2 :Continue the highly utilized customer rebate programs. :Completed 1
.......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
3 Work with the City Council and Finance Department to refine In progress
:assistance programs.
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CITY OF UKIAH
2017-18 BUDGET KICK-OFF AND 2016-17 MIDYEAR REVIEW
City of Ukiah
Activity Summary
r/
City of Ukiah
Fiscal Year 2016-17
Name Number Number of FTEs(department-wide)
Department ELECTRIC 26
Division ELECTRIC SERVICES 266 (�1 •44
Section N/A I 7
Description Budget Summary
The Electric Utility Enterprise of the City of Ukiah provides electrical power to the residents and
businesses of the City. Through power generation and purchasing from external providers,it does Budget to Actual)
so in an efficient and effictive manner,at cost significantly below local competitors like PG&E.
This Division is charged with maintenance and capital planning of nearly 1500 wood and steel
pole mounted street lights.This fund also covers the cost to convert lighting in underground ���������������� �������������������������������
conversion districts.Funding is obtained through a$2.00 per electric account per month street 40i VIII
light charge. filije
III
410010
"414
Key Functions:
1.Maintain street lighting in public rights-of-way.
IIIIIV Percent lJsed I��Percent Avaibable
Activity Trends
IIDelpalrt hent/IlDilviisiion As t11v1ty Over II..ast Hive Years
4b()non 41/,4111
non
m()
nnnnn 1(171'.,,....
2b1)non
2111)non
7 non 129,1£9(' I I,rorl 7 .2 ,,; IPP22.�
7 ....._.
nn non
nnoo � �/
rn1J.-:L./,U11u1 111151/1 FAdraul 11174 Ar,[uul JO 11,7f Ar,lu'ul rn7(;...7./IS aid;15C 2111H7/FACIu'ul
Goals and Objectives Status Department/Division Comments:
1 :Complete underground phase for Perkins Street Lighting Project. :Completed "€
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
2 Evaluate LED lighting types,effectiveness,and efficiency for the :Completed 1
:residential areas of town.
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•
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DEPARTMENT GOALS AND OBJECTIVES FISCAL
YEAR 2017-18
AND BEYOND
Performance Goals and Objectives
Fiscal Year: 201718
( k, r
Department: CITY COUNCIL f ' ) City ity of Ukiah
Division: CITY COUNCIL ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Secure awarded funding for the recycled water system for
Phases I-Ill. Goal 1
.........................................................................................................................................................:.....................................................:.............................................................................................................................................................
2 Develop Tax Sharing Agreement with the County of
Mendocino. Goal 2
3 Implement the Redwood Business Park Infrastructure
Improvement Project. Goal 3
..............................................................................................................................................................................................................:..
: ...........................................................................................................................................................
4 Consider the development of trench cut fees. Goal 1
5 Develop a plan to engage and direct activities/priorities of the €
city's commissions. 1 Goal 4
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Update the Ukiah General Plan. 1 Goal 2
2 Update the City of Ukiah's sphere of influence(SOI). 1 Goal 2
3 Coordinate with the County and State for a reuse plan for the € Goal 3
Courthouse.
4 Implement Downtown Streetscape Improvement plan. Goal 3
5 Evaluate and amend the city zoning code to improve Goal 2
efficiencies/public service and protect natural resources. .•
Long-term(6+years)
Relation to City-Wide
Goal/Objectives Goal Comments
1
2
3
4
........................................................................................................................................................:.....................................................:.............................................................................................................................................................
5
Performance Goals and Objectives
(" 4,. Ns
Fiscal Year: 2017-18
Department: CITY CLERK
` '�/-, CityofUkiah
Division:
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Set up,initiate,and train staff with new agenda flow program. i Department-specific By streamlining the agenda formation and publication process,
•
:team-member communication,in respect to the agenda items,
:will improve;staff will have increased time for other projects;
:and the agenda items will have improved accuracy.
:..........................................................:
2 Meet with Directors and make comprehensive list of records 1 Goal 4 ;This is the first step to having a Central Filing System with access
retained within the department towards the goal of having a to all City records in a fast efficient manner,which will enable
comprehensive Central Filing System. ;proficiency,reliability,exceptional service,support team
:projects,innovate the existing record keeping system,and will
:aid in legal discovery that in turn protects the City.
3 Enter the balance of Leases,Grant of Easements,and Deeds 1 Goal 4 By entering previously non-electronisized documents into the
into the electronic repositories. :digital repository,these documents will ultimately be accessible
by the Council,staff,and public with a high-powered search
(mechanism. This will help with research and easy retrieval.
4 Overseeing the relocation of the record retentions storage Goal 4 ;The current records retention storage,located above the civic
boxes,and organizing for easy retrieval. :center lobby,carries an enormous amount of weight. Although
:the structure has successfully carried the weight for many years,
concern in respect to the load and the maintenance crew who
:hauls boxes up and down the stairs is being addressed by
;moving the records retention to a new location.
5 Annual records retention purge. Goal 4 :The Secretary of State recommends that once records have
:fulfilled their administrative,fiscal,or legal function they should
ibe diposed of in accordance with their records retention
schedule.Excess records over-burden staff,slow response items
'':to public requests,and extend the agency's legal liability.
..........................................................
6 Develop universal calendar of City Council,ad hoc committee i Goal 4 !An online calendar that all staff and Council can view will help
meetings,and prominent staff meetings. :scheduling,locating meetings for lost participants,and give an
:overview of activities taking place.
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Update and Refine Records Retention Guidelines to accurately i Goal 4 :This is an on-going task that the City Clerk's department will be
reflect the records within departments. !reviewing every three years.By State mandate,every agency
:must establish a Record Retention Schedule which is the legal
:authority to dispose of official public records.
2 Collect and upload available electronic documents into the 1 Goal 4 iBy entering previously non-electronisized documents into the
Central Filing System. Then Scan remaining documents by I :digital repository,these documents will ultimately be accessible
department into the Central Filing System. by the Council,staff,and public with a high-powered search
:mechanism.Additionally,collecting the data into one location
:will make for easy research and retrieval.
3 Complete processing and entering hard copy records from I Goal 4 By organizing and entering hard copy documents into the digital
vault into Laserfiche and FileTrail. lrepository,these documents will ultimately be accessible by the
;Council,staff,and public with a high-powered search
:mechanism.Additionally,the hard copy files will be easy to
:locate and retrieve.
4 Innovate elections processes Goal 4 :Elections are complex and each election is unique;however,
:certain basic steps are common. The City Clerk's office would
;like to expand on the processes in place to provide more
:information online,and to help establish clearer steps to
:navigate staff through the election process.
5 Established transparency of City Records by way of highly I Goal 4 :Government transparency promotes trust within our
searchable database available online. :community. Additionally,having the documents online saves
the City Clerk's office and other departmental staff from long
!searches to produce records for Public Record Act requests.
Long-term(6+years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Complete and Maintain a Comprehensive Electronic Central i Goal 4 :Having a high-powered search engine with all City records
Filing System,inclusive of all departmental records. :available will be a valuable tool for staff and public. Documents
:will be easily located within the City's system.
..........................................................
2 Bring record keeping up-to-date with standard practices that 1 Goal 4 .Good organization of records is essential to a smooth running
possibly include:going paperless;fine-tuning the email policy; 1 :agency.Equally important is keeping up with standard practices
training of staff,and a permanent,efficient storage facility. I :used statewide as our technological world evolves.
3 Have all aspects of City Clerk functions streamlined to a high 1 Goal 4 :The City Clerk's office is highly impacted by a high volume and
level of proficiency. :large variety of tasks. Streamlining as many functions as
;possible will help to ensure that the work flow is as effortless
:and efficient as possible,will allow clerks to accomplish more
:duties in less time,and will help clerks to have clear direction
:within the office,and for Council,staff,and public in respect to
:inquiries.
4 Innovate City Clerk office aid to departments in helping to 1 Goal 4 :Working with departments to establish some basic uniform
establish best practices for records management and :practices in records management will assist in inter-office file
document flow. :sharing,communication,organization,and file retention.
Complete technical upgrade in Chambers.(Collaboration with : Goal 4 :A technological upgrade is badly needed in the Council Chamber.
IT) :The City Clerk's office is working with Information Technology
'(IT)to bring up-to-date video and sound for public meetings.
•
:This project may fit into the intermediate-term category;
•
:however,it is a big project that may take time and coordinating
:with other contractors.
5 Increase City Clerk involvement with the statewide association : Goal 4 :Benefits from connecting with the statewide clerk's association
as well as increase involvement with schools to introduce and : :include being aware of legislation that affects local
teach local government practices to the up and coming leaders: :governments,and knowledge and resources that the State
of our community. ;organization has to offer. Teaming up with local schools to bring
:awareness and education to the youth can promote involved
;citizens for the future of our community.
Performance Goals and Objectives
(" 4,. ,,,,,,.,
Fiscal Year: 2017-18
Department: CITY MANAGER
''/-' 1, Cit a Ukiah
Division:
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Develop strategies and foster discussions to end the Ukiah
•
Valley Sanitation District's litigation against the City. Goal 3 :
........................................................................................................................................................................:.......................................................................................................................................................................................................................................
2 Improve coverage of duties and back up in the absence of the i Department-specific:Currently,there is limited back up coverage on critical business
City Manager. ;operations and efforts need to be made to ensure duplication of
•
•
:functions in addition to maintaining uninterrupted management
icapacity.
3 Develop a plan for improved community relations and i Goal 4
communication along with the capacity to maintain focused
and sustained engagement.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
4 Facilitate the implementation of core value improvement i Goal 4 :The City Manager's Office has coordinated the development of a
strategies. :work plan to further evolve operations in line with the
•
:organization's identified values of safety,teamwork,
•
:professionalism,and service.
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Reorganize the Planning and Building Department into an I Goal 3 :Near term objective is to fill the Director position.
enhanced Community Development and Planning Department i
fully integrated with economic development and housing.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
2 Ensure adequate succession planning and retention of Goal 4 :Near term leadership development stradegies are underway,but
institutional knowledge is occurring for executive leadership 1 :intermediate-term specific plans by department need to be
positions. :developed and implemented.
3 Develop a long term delivery plan to stabilize fire and Goal 3 :Engagement with the Fire District is active,but the full
emergency medical services. l integration of services and sustainable service and funding plan
its likely two or more years out.
Long-term(6+years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Plan and facilitate cooperation with the County and special Goal 3 :Currently,there is a piecemeal approach and/or a lack of long
districts for integrated and/or coordinated municipal level :term planning to provide municipal services and infrastructure
service delivery and infrastructure development. :development within the unincorporated Ukiah Valley which
:leads to inadequate essential services to developed areas.
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Performance Goals and Objectives
Fiscal Year: mzpm
Department: FINANCE City of Ukiah
Division: UTILITY BILLING
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-
s""v»w"ct/ve" Wide Goal Comments
1 Software Implemsntstion.-__________-_____
2 Mobile/Web base access for all c"st"m"= ••
Goal 1 !Complete implementation of Tyler Munis software or move
iforward in finding a new software provider.
3 Ove ^ credit card payments. Goal 2 Introduce a web-based portal for customers to access a built in
•
!CSR dashboard to customer account information, mobile access
!to electric outage information,plus many other features.
*/Inter-department / /
5 Goal 4
!Cross train all CSR representatives in all aspects that pertain to
Ithe Utility Billing Department.
Intermediate-term(2-5 years)
Relation to City-
s""v»w"ct/ve" Wide Goal Comments
1 Utility Billing software. Department-specific °u.
2 Web site portal.
i information for customers.
3 Outsource monthlyUVSD Billi
!to outsource the monthly sewer billing.
Long-term(6+years)
Relation to City-
mav»w"cti,= Wide Goal Comments
z
----------------------------- ---------3
4*-----------------------------T---------T-----------------------------
5-----------------------------1-----------�-----------------------------
Performance Goals and Objectives
Fiscal Year: mo`m
Department: FINANCE Cay of Ukiah
Division: ACCOUNTING
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1Continue with cross trainingand team memberdevelopment
2 Complete development if 5-year CIP Budget !Goal 1
3 Refi
4
5
Intermediate-term(2-5 years)
Relation to City-Wid
Goal/Objectives Goal Comments
1 Review of ERP system(Munis) Io evaluate functionality___-________________
2
3
4--------------------------------T----------T-------------------------------
5 . .
Long-term(6+years)
Relation to City-Wid
Goal/Objectives Goal Comments
1
2
3
4--------------------------------T----------T-------------------------------
Performance Goals and Objectives
Fiscal Year: 2017-18 #„
( 1/4 ' 4
h
Department: FINANCE f ' it�of'""""lL�
Division: PURCHASING
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Move Electric Utility Department(EUD)inventory and organize€Department-specific:Was part of 2016-17 goals,but deferred because contingent
new warehouse facility at Hastings property. ;upon staff move to the new site,which is not expected until next
• :fiscal year.
2 Convert to Munis inventory module and implement barcode €Department-specific;Preliminary work has been done,but completion is contingent
system. i :upon the move to the new warehouse at Hastings property.
3 Evaluation and implementation of new technologies to Goal 4
improve procurement processes for all employees.
4 Review of procurement policies for efficiencies and compliance:Department-specific:One of which is updating the code with disaster purchasing
improvements. 1 ;policy for compliance with FEMA.
5 Procurement staff development and training. iGoal 4
6 Employee training. €Department-specific
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
1
2........................................................................................................................................................:.....................................................:.............................................................................................................................................................
3
4
5
Long-term(6+years)
Relation to City-Wide
Goal/Objectives Goal Comments
1
2
........................................................................................................................................................5.....................................................L.............................................................................................................................................................
3
4
5
Performance Goals and Objectives
Nk
Fiscal Year: 2017-18 ( City of Ukiah
N. ',,,
C
'ft
' )
Department: HUMAN RESOURCES/RISK MANAGEMENT ,*----------
Division:
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Develop Human Resources/Risk Management Staff. D: epartment-specific
4 Continue implementation of Munis Electronic Timekeeping& i Goal 4
Attendance Module. 1 .
•
3 Expand the Citywide safety program to reduce workers Goal 4
compensation costs,enhance compliance with workplace 1 .•
safety,and improve overall health and wellness. .•
2 Analyze,review,and implement technologies to enhance : Goal 4
worflow and service delivery,in particular,an Applicant
. :
. :
Tracking System.
1 t
5 Review,update,and implement new employee performance : Goal 4
evaluation forms,including routing and delivery procedures. 1 i
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 I .•
.•
•
2 i i
4 t
3 i
4
°
5 i
Long-term(6+years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 I .
2
1 ..i.
3 i
i t
4
5 1
Performance Goals and Objectives
(" 4,. Ns
Fiscal Year: 2017-18
Department: ECONOMIC DEVELOPMENT
''/-' CityofUkiah
Division:
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Implement an improved parking plan for the downtown area I Goal 1
by evaluating the recommendations of the existing parking
study to determine relevancy with the changed downtown
business climate.
........................................................................................................................................................................:..........................................................:............................................................................................................................................................................
2 Continue to facilitate the development of housing,both i Goal 2
affordable and market-rate,in the City of Ukiah.
3 Continue to facilitate the development of the Costco, i Goal 3
courthouse,PEP Senior Housing,and Downtown Streetscape
•
Projects. •
........................................................................................................................................................................:..........................................................:............................................................................................................................................................................
4 Work to keep Staff informed about current projects and Goal 4
continue improving interdepartmental coordination.
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Facilitate the development of an anchor business or Goal 3 •
development in the downtown.
........................................................................................................................................................................:..........................................................:............................................................................................................................................................................
2 Facilitate the build-out of Airport Business Park and other i Goal 3
commercial areas. •
........................................................................................................................................................................:..........................................................:............................................................................................................................................................................
3 Continue to facilitate the development of housing,both Goal 2
affordable and market-rate,in the City of Ukiah.
........................................................................................................................................................................:..........................................................:............................................................................................................................................................................
4 Continue to facilitate private investment in the areas of Goal 3
housing and commercial,and industrial development.
Long-term(6+years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Engage with educational partners to improve academic G •
• •
oal 3
•standing and performance.
2
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
3
4
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
5
Performance Goals and Objectives
Fiscal Year: 2017-18 ( k, II'. N
''
Department: ECONOMIC DEVELOPMENT
/�' CityofUkiah
Division: VISIT UKIAH
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Continue to evolve the Visit Ukiah brand to ensure relevancy i Department-specific:Refresh the Visit Ukiah brand.
and effectiveness.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
2 Continue to increase awareness of Visit Ukiah brand,both Goal 3
locally and in target markets through marketing,press
releases,and word of mouth.
........................................................................................................................................................................:..........................................................:•
.............................................................................................................................................................................
3 Continue to increase awareness of Ukiah as a destination Goal 3
wedding location.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
4 Continue to capitalize on partnerships with MCTC and other 1 Department-specific
DMOs.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
5 Complete gateway signage project. 1 Department-specific
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Continue to evolve the Visit Ukiah brand to ensure relevancy i Department-specific
and effectiveness.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
2 Continue to increase awareness of Visit Ukiah brand,both Goal 3
locally and in target markets through marketing,press
releases,and word of mouth.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
3 Continue to capitalize on partnerships with MCTC and other Department-specific
DMOs.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
4 Increase awareness of the Ukiah area as a destination for i Goal 3
outdoor recreation. •
Long-term(6+years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Continue to increase awareness of Visit Ukiah brand,both 1 Goal 3
locally and in target markets through marketing,press
releases,and word of mouth.
Performance Goals and Objectives
("
Fiscal Year: 2017-18
Department: ECONOMIC DEVELOPMENT
CityofUkiah
Division: SUCCESSOR AGENCY
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Implement the Recognized Obligation Payment Schedule for i Department-specific:The Recognized Obligation Payment Schedule is the annual
17-18. • !budget for fulfilling Department of Finance approved
:.. :enforceable obligations of the Successor Agency.
........................................................................................................................................................................ ........................................................:.............................................................................................................................................................................
2 Develop the Recognized Obligation Payment Schedule for Department-specific;Preparing and submitting for approval the next fiscal year's
18-19. • :budget is an annual task.
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Continue with the implementaion of the approved Long Range Goal 3 :The Successor Agency is in the process of implementing the Long
Property Management Plan. :Range Property Management Plan which is a multiyear task. The
•
:disposition of the largest landholding of the Agency is currently
.••'
lin escrow with Costco Wholesale.........................................................:.............................................................................................................................................................................
2 Explore the possible development of a last and final recognized; Department-specific IA last and final recognized payment schedule can't be filed with
obligation payment schedule. • :pending litigation per RDA Dissolution law. The existing case
:has been fully briefed and is awaiting oral argument. Count of
!Appeals#:C078589(Superior Court#: 34-2014-80001744).
Long-term(6+years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Closeout all Agency related operations and business. i Department-specific;Continue to work toward closing out all remaing enforceable
:obligations and disposition of all property.
Performance Goals and Objectives
(" 4,. Ns
Fiscal Year: 2017-18
Department: POLICE
''/- ' CityofUkiah
Division: POLICE OPERATIONS
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Continue Police Department Strategic Plan(established in i Department-specific
2008)with the next Strategic Plan Performance Report for
Calendar Year 2016 in May of 2017
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
2 Specific Strategic Plan goals include:1.Reducing Crime and the: Department-specific
Fear of Crime,2.Improving the Quality of Life in our •
Neighborhoods,3.Enhancing Community and Police
Partnerships,4.Developing Department Personnel,5.
Continued Accountability of Department Personnel
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Continue Police Department Strategic Plan(established in i Department-specific
2008)with the next Strategic Plan Performance Report for
Calendar Year 2016 in May of 2017
Long-term(6+years)
Relation to City-Wide
Goal/Objectives Goal Comments
1
2
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
3
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
4
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
5
Performance Goals and Objectives
Fiscal Year: mo`m
Department: POLICE City of Ukiah
Division: DISPATCH
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Continue Fort Bragg and CalFire Disaptch Contracts. i Department-specificl
2 Use technological innovations to increase dispatch capacity | Department-specific|
and merge operations with other dispatch centers. !
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
2
3
4--------------------------------T----------T-------------------------------
1••__________�_______________-________________
5 . .
Long-term(6+years)
Relation to City-Wid
Goal/Objectives Goal Comments
z
•
•
2
3
4--------------------------------T----------T-------------------------------
Performance Goals and Objectives
Fiscal Year: mo`m
- City of Ukiah
Department: PUBLIC WORKS
Division: PARKING ENFORCEMENT
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Continue reassessment of Downtown Parking District in Department-specific
relation to Courthouse move,State Street Scape Plan and | |
other infrastructure requirements.
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
•
•
•
2
3
4--------------------------------T----------T-------------------------------
_.f_______________-________________
5 . .
Long-term(6+years)
Relation to City-Wid
Goal/Objectives Goal Comments
z
2
3
4--------------------------------T----------T-------------------------------
Performance Goals and Objectives
Fiscal Year: 2017-18
Department: FIRE
'�/� Cil of
Ukiah
Division: FIRE OPERATIONS
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Revisit Master Plan and determine if standards of cover are I Goal 1
adequate for the population served.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
2 Identify Merger options with governance and financial. Goal 2
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
3 Identify Alternative funding options for Ukiah Valley Fire i Department-specific
Authority(UFD&UVFD).
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
4 Develop Capital replacement plan. .:.i Department-specific
....................................................................................................................................................................... .......................................................................................................................................................................................................................................
5 Hire Permanent fire chief. I Department-specific
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Implement Merger option selected. Goal 2
........................................................................................................................................................................:..........................................................:............................................................................................................................................................................
2 Replace remaining Type 1 fire engine. I Department-specific
3 Hire additional staff. Goal 1
........................................................................................................................................................................:..........................................................:............................................................................................................................................................................
4 Implement alternative funding solution. Goal 2
........................................................................................................................................................................:..........................................................:............................................................................................................................................................................
Long-term(6+years)
Relation to City-Wide
Goal/Objectives Goal Comments
•
1 Consider Fire station options based on recommended Goal 1
standards of cover and master plan.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
2 Hire enough additional personnel to staff downtown station. 1 Goal 1
Performance Goals and Objectives
Fiscal Year: 2017-18
Department: COMMUNITY SERVICES (p Cityof Ukiah
Division: PARKS
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Repair and maintain properties.
: Goal 1
..................................................................................................................................................................................................................................:.............................................................................................................................................................................
2 Upgrade turf maintenance equipment for C.A.R.B.regulations Goal 2
as well as efficiency.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
3 Replace broken fixtures at various park restrooms. Goal 2
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Replace Anton Stadium irrigation system. • Goal 1 :Reclaimed water system.
2 Replace Todd Grove irrigation system. Goal 1 :Reclaimed water system.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
3 Replace Vinewood Park basketball courts and walkways. i Department-specific;Researching Grant funding opportunities.
Long-term(6+years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Refurbish BBQ area and walkways at Todd Grove Park. i Department-specific
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
2 Phase 2 of Riverside Park. 1 Department-specific
........................................................................................................................................................................:........................................................................................................................................................................................................................................
3 Redesign irrigation system at Ukiah Sports Complex. Goal 1
Performance Goals and Objectives
("
Fiscal Year: 2017-18
Department: COMMUNITY SERVICES
'/� Cit ofUkiah
Division: AQUATICS
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Complete evaluation of Pool Facility to plan tor tutureGoal 1 I"Kiddie Pool"area needs to be addressed as does modular guard
•
renovations. •
:shack.
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Renovate facility to maximize space. Goal 1 :Funding source will need to be established.
................................................................................................................................................................................................................................................................................................................................................................................................................
Long-term(6+years)
Relation to City-Wide
Goal/Objectives Goal Comments
1
2
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
3
4
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
5
Performance Goals and Objectives
Fiscal Year: 2017-18
Department: COMMUNITY SERVICES
CityofUkiah
Division: GOLF
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Work with Tayman Park to expand play and tournament i Department-specific
activities,ongoing work performed by Tayman Park.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
2 Tayman Park will continue to expand food and beverage I Department-specific
services and improve outdoor seating and improvements to •
the Todd Grove Clubhouse.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
3 Tayman Park will implement the 5th operation and capital Department-specific
improvement plan as well as submit the 6th year plan for
review and approval.Projects and programs include irrigation
water source development,tee reconstruction,fairway and
collar resurfacing,irigaiton component replacement,cart •
•
paths,patio renovation,and electrical trenching. •
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Continue to explore with Tayman Park the feasibility of a Department-specific:The highest priority at this point is completing the irrigation
Driving Range;ongoing work performed by Tayman Park. ;system renovation. Driving range would follow.
Long-term(6+years)
Relation to City-Wide
Goal/Objectives Goal Comments
1
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
2
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
3
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
4
Performance Goals and Objectives
Fiscal Year: 2017-18
Department: COMMUNITY SERVICES (p Cityof Ukiah
Division: BUILDING MAINTENANCE
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Provide building and facility maintenance. I Department-specific:
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
2 Coordinate and assist with Capital Improvement Projects as Goal 1
listed in the budget.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
3 Provide staffing for special events as needed. Goal 2
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
4 Provide safe work environment for employees. Goal 3
5 Develop schedule for routine maintenance procedures. Goal 4
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Provide building and facility maintenance. :Department-specific :
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
2 Evaluate HVAC systems and replace any failing units. :Department-specific i
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
3 Develop schedule for routine maintenance procedures. ;Department-specific ;Online Facility Maintenance Portal.
Long-term(6+years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Provide building and facility maintenance. :Department-specific :
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
2 Continue to modernize and upgrade our maintenance
portal/system.
Performance Goals and Objectives
Fiscal Year: 2017-18
''/:.
Department: COMMUNITY SERVICES
City of Ukiah
Division: CONFERENCE CENTER
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Maintaining an active Facebook account with growing user i Department-specific
base and continuing to increase visibility through social media,
specifically targeting small conferences,conventions and
rentals with a social media plan.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
2 Participate in meeting professional organizations in California I Department-specific
to increase exposure,including the North Bay Wedding Fair& i
the Meeting Professionals International(MPI)Annual Expo& •
Conference. •
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
3 Continue a comprehensive inventory and inspection evaluation: Department-specific:Chair replacement is top priority,then carpet,and paint.
of banquet furniture to repair and/or replace.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
4 Replace worn video screens to keep the facility in full I Department-specific IAs funding allows.
operating functionality.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
5 Strive to incorporate our Core Values into all areas of our Department-specific
operations.
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Continue to research and work toward securing funds for i Department-specific
upgrading the kitchen to a commercial kitchen for additional
rental income and community support;ongoing evaluation. •
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
2 Strive to incorporate our Core Values into all areas of our Department-specific
operations.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
3 Modernize and replace HVAC system. Goal 1 :Secure funding.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
4 Replace and repair all awnings.
: Goal 2 :Secure funding.
................................................................................................................................................................................................................................................................................................................................................................................................................
5 Modernize and replace current key system. Goal 3
Long-term(6+years)
Relation to City-Wide
Goal/Objectives Goal Comments
.
1 Strive to incorporate our Core Values into all areas of our .
•
. Goal 1
•
.• .•
. .
operations. .
; .
2 Modernize building. i Goal 4
3 Paint,replace carpet,etc.
Performance Goals and Objectives
Fiscal Year: 2017-18
''/:.
Department: COMMUNITY SERVICES
City of Ukiah
Division: MUSEUM
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Present four major exhibitions: i Department-specific
•Tom Killion's woodcut prints of the California Coast. •
•Mendocino County glass artists. •
•California native wildflowers and how climate change is
impacting them. • ••
•
•Early California artists and Grace Hudson contemporaries
Grafton Tyler Brown and Edward Espey.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
2 Work with a graphic designer to develop and produce a variety Goal 3
of promotional materials to launch and engage the public in •
visitng The Wild Gardens. •
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
3 Engage in long-term planning for the Museum and its Goal 2
operations and produce a written strategic plan.(This process i •
will involve the new Museum Director and other City of Ukiah i •
staff,Sun House Guild Board,Grace Hudson Museum •
Endowment Board,and representatives from other key • •
Museum supporter and user groups.( •
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Continue to work with selected artists to design and construct 1 Goal 3
various interpretive elements and artworks for The Wild • ••
Gardens.
.......................................................................................................................................................................:..........................................................:............................................................................................................................................................................
2 Assist grant writer and the Sun House Guild and Grace Hudson I Goal 3 .
Museum Endowment Board members in raising funds in gifts, 1 i
grants and donations for The Wild Gardens. •
3 Prepare educational materials geared towards California's life I Goal 3
sciences and social sciences curriculum standards for
elementary school grade levels that will be used with classes | |
m,m":�evmms"m�, � |
Long-term(6+years)
Relation to City-Wid
Goal/Objectives Goal Comments
•z
2
3
4--------------------------------T----------T-------------------------------
Performance Goals and Objectives
Fiscal Year: 2017-18
Department: COMMUNITY SERVICES
"" 1 Cit ofUkiah
Division: RECREATION
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Streamline recruitment and hiring process for part-time staff I Goal 4 :Part-time staff currently works out of 10 separate GL accounts.
who work out of various GL accounts and in various capacities.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
2 Install new control system for scoreboards at Sports Complex i Department-specific;Possibly expensive to implement but staff is exploring all options
which will post live scores online through the web based to updgrade existing control systems.
application.
3 Remove and replace degraded mural at Municipal Pools. I Department-specific:Pending approval from Parks,Rec.and Golf Commission to move
;forward.
........................................................................................................................................................................:........................................................................................................................................................................................................................................
4 Create Children's Triathlon Event utilizing City facilities Department-specific:Possible partnerships with other agencies to create healthy
including Municipal Pools,Todd Grove Park and adjacent parks :activities for children and families.
(Giorno and Lions Field).
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
5 Develop"Friends of Observatory Park"group to sustain fiscal i Department-specific;Exploring"signature donors"from businesses and other
viability and volunteer program support. :community sources.
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
:Children ages 13-15 are in need of summer activities and
1 Develop Teen Program as addition to Summer programming ;Department-specific ;programs in our community
Long-term(6+years)
Relation to City-Wide
Goal/Objectives Goal Comments
1
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
2
3
Performance Goals and Objectives
Fiscal Year: 2017-18
Department: COMMUNITY SERVICES
'r/� City ofUkiah
Division: ALEX RORABAUGH RECREATION CENTER
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Increase facility rentals and usage,thereby increasing i Department-specific
revenues.Both private rental and usage is increasing along
with tenant usage and sporting activities.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
2 Continue to maximize rental of all tenant/office space. Goal 1
3 Host additional major events and work towards securing Goal 2
events previously hosted at the site.
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Maximize rental opportunities in gym and center rooms. i Department-specific
Long-term(6+years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Strive and continue to be an excellent center serving the
community. Goal 2 ••
Performance Goals and Objectives
Fiscal Year: 2017-18
*14
Department: CITY MANAGER City of Ukiah
iah
Division: INFORMATION TECHNOLOGY
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-
Goal/Objectives Wide Goal Comments
1 Establish Offsite Disaster Recovery Plan-Microsoft Azure Department-specific:Currently there is no offsite recovery if catastrophic failure takes
Cloud. :place within either of our server rooms.We are currently
:researching scenarios that will allow us Cloud based fail-over
• :solutions when this happens.
2 Training New IT Staff to offset contract service dependancy. 1 Department-specific!This is underway. IT has been fully staffed within the last six
Utilize our high level contract vendors for IT Roadmap direction: :months.We are in the process of training to be more self-
on current and future cost saving technologies. • :sustaining. Cross training is also underway for diversification. We
•
:are in the process of shifting our Contract Service reliance to a more
!directional model.
3 Establish Equipment Infrastructure lifecycle replacements and 1 Department-specific:This is underway and will establish better checks and balances to
IT Master Plan. !control when and where money can be spent and stay up with end
!of life infrastructure compliances.
4 Education and employee awareness of IT solutions. Goal 4 :This is saving time and our employees will be more productive,
!while dealing with IT oriented situations.
5 Develop new automation scenarios. Goal 4 IIT is already using automation strategies,to shorten response
:times,increase awareness to outages and affect overall service up-
itime.Employees are continuing to experience better service as a
i result.
•
Intermediate-term(2-5 years)
Relation to City-
Goal/Objectives Wide Goal Comments
1 Implement technologies that are more cost effective. Goal 4 By using more innovative ideas and technologies,the overall
•
:footprint and cost of operations will diminish. Employee services
•
will increase.
2 Increase dependence on automation. Goal 4 :Continue to develop automated processes to save service time.
! I'
3 Begin moving hardware and service dependencies to Cloud I Goal 4 i By moving hardware footprints to cloud services,costs for
services unless cost prohibitive. . iequipment maintenance and support will decrease. Disaster
!recovery and redundant fall-back will be more available.
4 Focus on IT Staff training and employee retention. Goal 4 iKeep as much expertise in house as possible,while utilizing Vendors
.• i in more of an IT Roadmap and directional model.Provide IT
lemployees with more of a planned career path with the City.
Long-term(6+years)
Relation to City-
Goal/Objectives Wide Goal Comments
1 Diminish Onsite Hardware Reliance/Support Costs. .•
•
• Goal 4 !Cloud dependency to increase/Increase in employee services.
2 IT Staff Training/Provide better service for new technologies. i Goal 4 iWill allow IT Staff to offer better and more timely service.
3 Utilize newer technologies objectively. Goal 4 !Stay updated on new technology as it applies to the City.
4 Employee use of more effective technologies. Goal 4 IKeep employees up-to-date on newer technologies.
Performance Goals and Objectives
Fiscal Year: 2017-18
Ill rJj Department: COMMUNITY DEVELOPMENT City of Ukia
Division: COMMUNITY PLANNING
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Continue permit streamlining efforts. Goal 4 :Explore the idea of creating a new permit that does not require a
l.hearing.
........................................................................................................................................................................:........................................................................................................................................................................................................................................
2 Implement and continue to work on marijuana dispensaries Goal 2 :Create a process and application materials for applicants seeking
ordinance. ..::Dispensaries Use Permits.
........................................................................................................................................................................:........................................................ .............................................................................................................................................................................
3 Complete site identification study for the Wagonseller Goal 2 :Staff completed two workshops,and a draft report.We
Neighborh000d Park. ianticipate completion this fiscal year.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
4 Convert noticing to post card style notices. Goal 4 :This is cost cutting efficiency measure currently being used in
iother jurisdictions.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
5 Amend Zoning Ordinance to comply with AB 2299 Second Unit Goal 2 :State mandated amendments to the Zoning Ordinance.
Law.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
6 Initiate the General Plan update process. Goal 2
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
7 Continue professional support to the City Council,Planning Goal 4 i Continue to look for ways to improve our service providing clear
Commission,Desgin Review Board,and Paths Open Space and I :and concise information to all the boards.
Creeks Commission.
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Make substantial progress on the General Plan update project.I Goal 2 :This process typiaclly takes 2-3 years.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
2 Start dicussions about updating the Zoning Ordinance. Goal 2 ;Typically,a Zoning Ordinance update follows a General Plan
•
update.
Long-term(6+years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Implementation of the General Plan. Goal 2 ••
2 Update the Zoning Ordinance. Goal 2 ;Typically,a Zoning Ordinance update follows a General Plan
. :update.
Performance Goals and Objectives
Fiscal Year: 2017-18
Department: COMMUNITY DEVELOPMENT
Ci ofUkiah
Division: BUILDING INSPECTION
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Continue cross training(building/planning)efforts. Goal 4 :Helps when covering for others and provides a better service.
•
2 Implement on-line Customer Self Service building permit Goal 4
application/issuance and building inspection scheduling. • •
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
3 Palace Hotel building code violation enforcement:work with i Goal 3 :Court appointed the receiver and in process of determining
the receiver and building professionals to get started. :course of action.
4 Install front-counter computer for customer access to building I Goal 4 :The computer has been purchased and will be installed this year.
permits,scheduling,and other information. .:. :Possible counter configuration change.
....................................................................................................................................................................... .........................................................:.............................................................................................................................................................................
5 Provide local training on new codes to the community and i Department-specific:This is an ongoing goal which is accomplished through one on
advertise classes at the North Coast Builders Exchange and 1 lone instruction by staff and through providing local classes.A
classes hosted by the local ICC Chapter,Redwood Empire :class on the new energy code was hosted by the City in
Association of Code Officials. I
I :November and additional classes will be forthcoming.
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Continue cross training(building/planning)efforts. Goal 4 ;Helps when covering for others and provides a better service.
........................................................................................................................................................................:..........................................................:............................................................................................................................................................................
2 Palace Hotel building code violation enforcement:Conclude I Goal 3 :Complete or partial occupancy and restoration of the structure.
the violation process by completion of siesmic retrofitting,
weatherproofing,and reuse of the structure.
........................................................................................................................................................................:..........................................................:............................................................................................................................................................................
3 Continue to provide local training to the community, i Department-specific:An ongoing goal.
contractors,and code officials.
4 Create a method for tracking review times and increase on- i Department-specific:
time first review for building permits beyond 90%.
........................................................................................................................................................................:..........................................................:............................................................................................................................................................................
5 Complete the orginization of all building permit plan sets so : Department-specific;There are many boxes of old plan sets that need to be pulled out
that they are accessible to staff and the public. I ;and placed alphabetically on the shelving.
Long-term(6+years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Continue cross training(building/planning)efforts. : Goal 4 :Helps when covering for others and provides a better service.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
2 Continue to provide local training to the community, Goal 4 lAn ongoing goal.
contractors,and code officials.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
3 Continue tracking and improving on-time first review for I Department-specific
building permits beyond 90%
4 Provide the most competent,effecient,and service oriented I Department-specific
Community Developement Department possible.
Performance Goals and Objectives
Fiscal Year: 2017-18
Department: PUBLIC WORKS
',J.:. Cit ofUkiah
Division: GARAGE
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Restructure the personnel in the Fleet Maintenance Division. 1 Goal 4 !With the added responsibilities of both the Water and
Wastewater Treatment facilities,personnel is required to assure
:.. :adequate coverage and compensation.
........................................................................................................................................................................ ........................................................:.............................................................................................................................................................................
2 Replace heating system with a more efficient system. : Department-specific;Replace aged infrastructure.
3 Maintain vehicle compliance with CHP BIT inspections as well i Department-specific;Ongoing.
as OSHA,CARB,MCAQMD and MCDEH requirements.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
4 Continue to provide service to all City departments,Ukiah i Goal 2 :Ongoing.
Valley Fire Department,and Mendocino County District •
Attorney. •
5 Provide maintenance support to the Water and Wastewater i Goal 4 ;Utilize in house expertise to accomplish efficiency and provide
Treatment Plants. :redundancy.
6 Replace pressurized overhead lubrication system. i:Department-specific:Replace aged infrastructure.
................................................................................................................................................................................................................................................................................................................................................................................................................
7 Continue to maintain compliance with the generator set which: Goal 1 :Ongoing
provides emergency backup power to the Civic Center per
National Fire Protection Association(NDPA)110 standards.
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
1
•
Long-term(6+years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 • •
Performance Goals and Objectives
("
Fiscal Year: mo`m
ity of U la
Department: PUBLIC WORKS
Division: TRAFFIC SIGNALS
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Continue maintenance of traffic signal system. .•
2 Coordinate repairs resulting from signal pole knockdowns. Goal 1
3 Coordinate minor
4 Evaluate traffic signal maintenance contract. Goal 1
5 Participate in joint City-MCOG-Conty project at N State& i Goal 1
Empire Drive/Frd Rd and N.State and Kuki Lane. |
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Implement traffic signal maintenance contract.
2
3
4--------------------------------�----------7--------------------------------
5
Long-term(6+years)
Relation to City-Wid
Goal/Objectives Goal Comments
z ••
2
3
4--------------------------------T----------T-------------------------------
Performance Goals and Objectives
Fiscal Year: 2017-18
Department: PUBLIC WORKS
k, '�/-, CityofUkiah
Division: ENGINEERING
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Continue"Master Pavement Rehabilitation Program(MPRP)"- 1 Goal 1 :Ongoing. With the recent hiring of an Engineering Analyst and
Year 3. :the approval of a sales tax measure for street maintenance,staff
•
its optimistic about designing and completing several key street
:maintenance projects.
........................................................................................................................................................................:........................................................................................................................................................................................................................................
2 Complete construction of street rehabilitaion project Goal 1 :Construction of this project will extend into this fiscal year.
(Washington,Luce,and Observatory).
3 Implement a Trench Cut Fee. Goal 3 :Implementation of this fee will be critical as the City begins to
•
:pave streets.
4 Complete paperwork for Rail Trail,Phase 3. i Goal 1 :The City will need to determine whether to resubmit an
.•
;application for funding of this project.
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Utilize Pavement Management Program to select intermediate i Goal 1 :May need to accumulate funding over a few years to pay for
term projects for street paving. • ;projects.
Long-term(6+years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Utilize Pavement Management Program to select long-term 1 Goal 1 1May need to accumulate funding over a few years to pay for
projects for street reconstruction. :projects.
Performance Goals and Objectives
Fiscal Year: 2017-18
Department: PUBLIC WORKS
"" 1 Cit ofUkiah
Division: STREETS
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Continue implementation of"Master Pavement Rehabilitation i Goal 1 :Ongoing. With the recent hiring of an Engineering Analyst and
Program(MPRP)"- Year 3. • :the approval of a sales tax measure for street maintenance,staff
is optimistic about designing and completing several key street
:maintenance projects.
........................................................................................................................................................................:.......................................................................................................................................................................................................................................
2 Implement a"Reporting to City Source App". Goal 1 :The app is available for public use.Staff to monitor and respond
•
Ito reported items.
3 Complete construction of slurry seal and asphalt overlay Goal 1 :Construction of these projects may depend on the pending
•
projects. :litigation regarding the approved street maintenance sales tax
:measure.
........................................................................................................................................................................:..........................................................:............................................................................................................................................................................
4 Rehabilitation of Washington Avenue,Observatory Avenue, Goal 1 ;Construction of this project will extend into this fiscal year.
and Luce Avenue. ••
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Utilize Pavement Management Program to select intermediate I Goal 1 :May need to accumulate funding over a few years to pay for
term projects for street paving. !projects.
Long-term(6+years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Utilize Pavement Management Program to select long-term I Goal 1 :May need to accumulate funding over several years to pay for
projects for street reconstruction. :projects.
Performance Goals and Objectives
Fiscal Year: 2017-18
Department: PUBLIC WORKS
''/� Cit a Ukiah
Division: CORPORATION YARD
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Continue major repairs to the Corporation Yard including fixing: Department-specific:Repairs are ongoing.
broken windows,replacing trim boards,painting buildings,
cleaning up debris and general maintenance of the grounds
and facilities.Janitorial Services will no longer be contracted as
a result of the new position being recommended. •
........................................................................................................................................................................:..........................................................:............................................................................................................................................................................
2 After the proposed North Coast Regional Water Quality i Goal 1 :Bid documents are being prepared to decommission the system.
Control Board(NCRWQCB)Low Threat Case Closure is
approved,decommission,and remove the dual phase
extraction and ozone sparge remediation system,abandon
monitoring wells,and abandon extraction wells.
3 Pave area near material bays in the Corporation Yard. Goal 3 :Meet regulatory requirements of NCRWQCB.
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Replace fence around the entire Corporation Yard. : Goal 2 :Prevent future loss from break-ins.
..................................................................................................................................................................................................................................:.............................................................................................................................................................................
2 Develop a plan to improve all buildings and facilities to current: Goal 4 :Budget for Corporation Yard facility master plan.
standards.
Long-term(6+years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Improve all buildings and facilities to current standards. Goal 4 :Provide facilities to protect the health and safety of the team
:members utilizing the facility.
Performance Goals and Objectives
Fiscal Year: 2017-18
Department: PUBLIC WORKS
''/� CityofUkiah
Division: WATER
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Expand SCADA System to Wells and Booster Pumps. Goal 1
........................................................................................................................................................................:..........................................................:............................................................................................................................................................................
2 Seismic Retrofit of PZ1S Reservoir Analysis. Goal 1
........................................................................................................................................................................:..........................................................:............................................................................................................................................................................
3 Construct Replacement Pressure Zone 2 South Reservoir. Goal 1 :Design initiated in FY 2016-2017.
........................................................................................................................................................................:..........................................................:............................................................................................................................................................................
4 Begin Groundwater Sustainability Plan for SGMA Compliance. I.i Goal 2
..................................................................................................................................................................................................................................:............................................................................................................................................................................
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Investigate expansion of percolation ponds. Goal 2 :Achieve zero discharge and improve groundwater recharge.
Long-term(6+years)
Relation to City-Wide
Goal/Objectives Goal Comments
•
1 Increase beneficial use under City Water Rights. Goal 2 :Optimize source timing and maximize conservation and
•
•
conjuctive use.
Performance Goals and Objectives
("
City of Ukiah
Fiscal Year: 2017-18
---
Department: PUBLIC WORKS
— - -----------
Division: WASTEWATER
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Complete NPDES Permit negotiations and adoption. l.Department-specific I
2 Installation of the bar screen to reduce the risk of damage to I Goal 1
the IPS Pumps. • .
4
3 Consider options for repair or replacement of the Belt Filter I Goal 1
Press(BFP)which dewaters the sludge.The BFP drums/rollers 1 .
•
are worn and failing. . .
•
; I
4 Improve reliablility of SCADA system at the Treatment Plant to I Goal 1
reduce plant shutdowns. •
. I
;
Complete Rate Study. Goal 3
5 Initiate City/District analysis and a possible master plan for I Goal 4
addressing the Inflow and Infiltration(I and I)into the
•
•
. i
. .
. .
collection system. .•
•
. .•
•
. .
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
. .
1 Begin I and I reduction projects. .•
•
. Goal 1
•
2 Reduce Discharge to the Russian River. Goal 2
Long-term(6+years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Achieve Zero Discharge to the Russian River. IGoal 2
•
Performance Goals and Objectives
Fiscal Year: 2017-18
Department: PUBLIC WORKS
City of Ukiah
Division: LANDFILL
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Complete Environmental Document. i Department-specific
........................................................................................................................................................................:........................................................................................................................................................................................................................................
2 Complete Final Plans,Specs and Permits for Closure
Construction. i Department-specific
........................................................................................................................................................................:........................................................................................................................................................................................................................................
3 Begin Closure construction. Department-specific
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Maintain Landfill per WDR's from Regional Board. i Department-specific
Long-term(6+years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Maintain Landfill per WDR's from Regional Board. Department-specific
Performance Goals and Objectives
Fiscal Year: 2017-18
Department: PUBLIC WORKS
City ofUkiah
Division: RECYCLED WATER
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Complete construction of a portion,or complete Phases 1 Goal 1 :Bid Documents will be released once final approval is received
through 3 during Fiscal Year 2017/2018. :from the State Water Resources Control Board on the financing
:and grant.
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
•
1 Investigate expansion of percolation ponds. Goal 2 :Achieve zero discharge and improve groundwater recharge.
Long-term(6+years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Increase beneficial use under City Water Rights. • Goal 2 •
Performance Goals and Objectives
Fiscal Year: 2017-18
Department: PUBLIC WORKS
City of Ukiah
Division: TRANSFER STATION
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Transfer Station acquisition complete. .• Goal 2 .•
2 Begin process of annexing Transfer Station Property. Goal 2
3 Provide oversite of the rental of the Transfer Station to ! Department-specific!Ongoing.Meetings with Transfer Station management and site
franchisee. !inspections of the facility.
4 To provide supplemental funding of the Sanitary Landfill I Department-specific'The rate adjustment will provide additional funding for the
closure and post closure project. !closure project.
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Complete annexation of Transfer Station and associated City Goal 2 .•
.••'
t•I
properties.
2 Continue to monitor and oversee operation of the Transfer I Goal 1 !Ongoing for as long as the City is in the Transfer Station
Station. !
business.
.••'
Long-term(6+years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Continue to monitor and oversee operation of the Transfer Goal 1 !Ongoing for as long as the City is in the Transfer Station
Station. !business.
.••'
Performance Goals and Objectives
("
Fiscal Year: 2017-18
'/� Cit
Department: AIRPORT
' ofUkiah
Division:
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Runway 15-33 Pavement Rehab&Taxiway Relignment Phase 11 Goal 1 :FAA Grant Construction Project$1,260,000.
...................................................................................................................................................................................................................................:.............................................................................................................................................................................
2 Phase 3 Convert Bulk Fuel storage tank to 20,000 of Jet A. Goal 1
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Runway 15-33 Pavement Reduction Phase 2. Goal 1 :FAA Grant Construction Project$1,900,000.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
2 T/W B,D demo:Construction of new T/W A2,A4,R/W 33 Blast Goal 1 :FAA Grant Construction Project$430,000.
pad.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
3 Rehab of T/W A,A3 and A5 Design. Goal 1 :FAA Grant Design Project$60,000.
Long-term(6+years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Rehab of T/W A,A3,&A5 • Goal 1 1FAA Grant Construction Project$425,000.
Performance Goals and Objectives
Fiscal Year: 2017-18
''/:.
Department: ELECTRIC
City of Ukiah
Division: ELECTRIC DISTRIBUTION
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Improve customer satisfaction through access to their usage I Goal 3 •
data,outage information and customer programs.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
2 Continue with an agressive maintenance and system Goal 1
improvement program.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
3 Maintain our Low Carbon electric resource. I Department-specific
........................................................................................................................................................................:........................................................................................................................................................................................................................................
4 Recruit,develop and maintain a skilled workforce. Goal 4
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Develop carbon free community based renewable resources. I Goal 3
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
2 Provide the best in class maintenance and system
improvements increasing reliability and capacity. iGoal 3
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
3 Encourge customer participation in conservation and
renewable energy through education and closer customer
engagement. . Goal 3
..................................................................................................................................................................................................................................:.............................................................................................................................................................................
ii
4 Recruit,develop and maintain a skilled workforce. Goal 4
Long-term(6+years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Provide the best in class technology for maintenance and •
(system upgrades. `.................._Goal._1 1
r r
2 Continue to encourge customer participation in conservation I .
and renewable energy through education and closer customer 1 :
engagement. • Goal 3
..f
3 Recruit,develop and maintain a skilled workforce. Goal 4
4 Research and develop additional services and products. i Department-specific
Performance Goals and Objectives
Fiscal Year: 2017-18
''/:.
Department: ELECTRIC
City of Ukiah
Division: ELECTRIC ADMINISTRATION
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Improve customer satisfaction through access to their usage I Goal 1
data,outage information and customer programs.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
2 Continue with an agressive maintenance and system Goal 1
improvement program.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
3 Maintain our Low Carbon electric resource. I Department-specific
........................................................................................................................................................................:........................................................................................................................................................................................................................................
4 Recruit,develop and maintain a skilled workforce. Goal 4
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Develop carbon free community based renewable resources. I Goal 3 ••
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
2 Provide the best in class maintenance and system
improvements increasing reliability and capacity. •
Goal 3
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
3 Encourge customer participation in conservation and
•
renewable energy through education and closer customer
engagement. Goal 3
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
4 Recruit,develop and maintain a skilled workforce. Goal 4
Long-term(6+years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Provide the best in class technology for maintenance and
(system upgrades. i Goal 1 1
.....................................................................................................................................................................................................................................
r r
2 Continue to encourge customer participation in conservation I .
and renewable energy through education and closer customer 1 :
engagement. • Goal 3
..f
3 Recruit,develop and maintain a skilled workforce. Goal 4
4 Research and develop additional services and products. i Department-specific
Performance Goals and Objectives
("
Fiscal Year: 2017-18
'/� Cit
Department: ELECTRIC
' ofUkiah
Division: PUBLIC BENEFIT
City-Wide Goals Description
Goal 1 A plan for public infrastructure
Goal 2 Employ sound planning principles to the City and greater valley
Goal 3 Promote and strengthen economic development
Goal 4 Improve the organizational workplace environment
Near-term
Relation to City-Wide
Goal/Objectives Goal Comments
1 Re-allocate funding to programs offered. i Department-specific
........................................................................................................................................................................:........................................................................................................................................................................................................................................
2 Review and develop programs to benefit electric Department-specific
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
3 customers.Meet State mandated reporting requirements. i Department-specific
........................................................................................................................................................................:........................................................................................................................................................................................................................................
4 Meet program performance goals and objectives. Department-specific
Intermediate-term(2-5 years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Develop electric energy programs that are useful and benifical i Goal 3
to our customers.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
2 Review funding allocation and performance of each program Department-specific
offered.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
3 Review and develop programs to benefit electric customers. Department-specific
4 Meet State mandated reporting and program performance i Department-specific
goals.
Long-term(6+years)
Relation to City-Wide
Goal/Objectives Goal Comments
1 Review funding allocation and performance of each program Department-specific
offered.
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
2 Review and develop programs to benefit electric customers. I Department-specific
........................................................................................................................................................................:..........................................................:.............................................................................................................................................................................
3 Meet State mandated reporting and program performance Department-specific
goals.