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HomeMy WebLinkAboutUkiah Valley Fire District 2014-04-10; Amendment 4 2017-02-01COU NO. 1314-198-A4 FOURTH AMENDMENT TO INTERIM TWO-YEAR AGREEMENT FOR FIRE PROTECTION AND EMERGENCY MEDICAL SERVICES BETWEEN UKIAH VALLEY FIRE PROTECTION DISTRICT AND CITY OF UKIAH THIS FOURTH AMENDMENT to the Interim Two -Year Agreement ("Interim Agreement") between the Ukiah Valley Fire Protection District ("District") and the City of Ukiah ("City"), dated April 10, 2014, as amended by City Council Resolution No. 2015-19 ("First Amendment"), the Second Amendment, effective July 1, 2016 ("Second Amendment"), and Third Amendment, effective January 17, 2017 ("Third Amendment") is entered in Ukiah, California on Fch2 i+fir i , 2017 ("the Effective Date"). Sections 2.I.e and 3.IV as stated below are added to the Interim Agreement. The First Amendment, the Second Amendment, and Third Amendments are the only amendments to the Interim Agreement prior to the Effective Date of this Fourth Amendment. Except as expressly stated in this Fourth Amendment, all other terms and conditions of the Interim Agreement, the First Amendment, the Second Amendment, and the Third Amendment remain in full force and effect as stated therein. All further references to the Interim Agreement include the Interim Agreement as amended by the First Amendment, the Second Amendment, and the Third Amendment. 2.I.e. FINANCIAL AND GENERAL SERVICES: 1. Scope of services: The City agrees to provide financial and general services to the District for the term of the Interim Agreement, including accounts payable, procurement, billing and accounts receivable, general accounting and reporting, budget development and monitoring, and other general services such as human resources and city clerk as may be deemed necessary by the District. 2. Standard of care: The City will perform these services pursuant to any applicable state and federal law and pursuant to City policies and regulations, unless otherwise directed by the District in writing. The District shall be responsible for and for understanding the financial activities and information related to the District. The City is not performing these services as the District's agent but as a service provider and the parties agree that the City does not assume a fiduciary duty to the District in the performance of these financial and general services. 3.IV COST OF FINANCIAL AND GENERAL SERVICES The District shall pay the City for providing Financial Services as detailed in Exhibit A to this amendment in the amount of $16,461 for the period of February 1, 2017 to June 30, 2017. Other General Services as deemed necessary by the District may be provided by the City at the fully encumbered hourly cost (including salary and other expenses associated with employment such as worker' compensation, health, retirement and unemployment insurance) of the City employees providing the services. Any material expenses associated with providing the financial and general services will be billed directly to the District at cost. These costs will be reconciled with the payments and True -Up for the Merged Services Costs made by or to the City per the Interim Agreement. IN WITNESS WHEREOF, the parties have entered this Agreement on the Effective Date. UKIAH VALLEY FIRE PROTECTION DISTRICT CITY OF UKIAH 1 By: Board Presid nt ATTEST: n a<,ei,vJ/ l i-1-a.aui_ Clerk of the Board Reviewed as to fo 2 By: Ci Manag r COU NO. 1314-198-A4 ATTEST: 5,h1/ City Clerk Reviewed as to form: AIL &lit/ Y CityMPRIP EXHIBIT A Financial Services Pricing Proposal, Ukiah Valley Fire Protection District February 1, 2017 - June 30, 2017 Pricing SERVICE ELEMENTS - OPERATING Direct costs: Accounts payable $ 6,915 Payroll 2,408 Procurement 1,887 Billing and accounts receivable 819 General accounting and reporting 1,591 Budget development and monitoring 557 Indirect costs: Administrative overhead 591 IT 73 CIP 417 Total operating costs 15,258 START-UP COSTS Ukiah Valley Fire Protection District Deposit account cash transfers 127 General ledger setup 255 Vendor setup 503 Warrant setup 154 Customer setup 164 Budget development Total start-up 1,203 Total cost of service $ 16,461 Note: Services provided in FY 2016-17 are prorated for 5 months of the remaining year. Service to begin February 1, 2017 through June 30, 2017.