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HomeMy WebLinkAbout2017-11 CC Reso - Auth Destruction of Certain RecordsRESOLUTION NO. 2017-11 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS WHEREAS, the City Clerk, Community Services, Finance, Human Resources, Public Utilities, and Public Works Departments have reviewed and approved the list of records provided by the City Clerk's Department that are ready for destruction; and WHEREAS, the attached list of City records represents records which are no longer necessary and may at this time be destroyed. NOW, THEREFORE, BE IT RESOLVED, that the Ukiah City Council hereby approves the destruction of certain records, contained in Exhibit A of this Resolution, and authorizes the City Clerk to destroy the records. PASSED AND ADOPTED this 1st day of February, 2017, by the following roll call vote: AYES: Councilmembers Scalmanini, Crane, Mulheren, Doble and Mayor Brown NOES: None ABSTAIN: None ABSENT: None Vt1V Jim O. own, Mayor ATTEST: Ll �- � vt�, zzw Kritine Lawler, City Clerk L RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: 06/22/16 Department: City Clerk Records Coordinator: City Council Destroyed By Kristine Lawler, City Clerk Current retention schedules show that the attached records listed are now ready for destruction. NOTE: Please review the attached City Attorney's message regarding the Ukiah Valley Sanitation District litigation, and keep this in mind when reviewing your fl/es. Instructions: 1. Review the attached listing (ff needed, you may obtain a copy of the retention guidelines from City Clerk) 2. If only a portion of the box is to be kept, remove it and start a new box with a new transfer notice; then deliver that to the City Clerk. 3. If the entire box is to be kept, change the date/year to consider destruction, and give the transfer notice with the new year back to the City Clerk. 3. For boxes that are okay to proceed with destruction, indicate on list, obtain Department Head's signature, and return this notice, signed, to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly. Kristine Lawler, City Clerk Signatures Authorizing Destruction Departme Hepyl City Clerk Clttoryy�� City Council Destroyed By S tett ��� P 7 Date: 1 Z4L,11/t, Date: ja �Ls/�j Date: ��1o% y Date: Date:11 FILES CHECKED PER LEGAL ACTION: o UVSD o SYMANTEC Fl- 2016 RECORDS SCHEDULED FOR DESTRUCTION LOC. BOX A Defa Rodd Can I Record Title Pub RECORD DATES RETAIN USER/SENDER UNTIL DEPARTMENT 323 4557 1?12812015 CON Gerwai Subject Ries 1989-2010 2013 Cooed City Clerk 1118 4629 11/5@D15 CON Bids mW Proposals (Um iccaudA 2010-2012 2014 Ashby Ceom City Clerk Qualified CanbacWs List 9-05 to 12- 13 Unsueoessfii BkWws 1119 4530 11/512015 CON Bids and 2011- 2013 2015 AsIft Coom city mm* 11-01 to 13-0911muc=ki Bids LI, Page l di RECORDS TRANSFER NOTICE Date Department (from Records Retention Schedule) User/Sender (first and last) Location Box 1208116 ADMINISTRATION Kristine Lawler 323 4667 Official Record Title (from Records Retention Schedule) Records are? Record Dates Public ® or General Subject File* Confidential ❑ Information FROM 1989 to 2010 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) 2015 Yes ❑ or No ® Mixed Detailed Listing of Tote Box Contents (Please type only: • County of Mendocino RDA Pass-through -1989 • Ukiah Unified School District Administration - 2009 • Blue Drug Pharmacy - 2009 • SHN Construction Management - 2009 • Costco (3 folders) • Mendocino College RDA Capital Outlay Fund —1989 - 2008 • Redevelopment Plan for URA -1989 • URA Statement of Indebtedness - 2008 • 2013 Public Record Act Requests (3 folders) • 2012/13 Disbursement Vouchers • Ukiah Daily Journal Annual Contract for City Clerk Legal Advertisement Budget — 2002 - 2009 • Happiness — Goodness Grid - 2010 Solar for all California - 2009 • Adelphlo PEG — 2007 - 2010 • Elliotts Christmas Tree Lot - 2009 • Northcwast Railroad Authority — Skate Park - 2008 Masonite Site — no date • Sacred Tart Business Loan Application — 2005 - 2007 • Force Account - 2009 • Slaughter House - 2008 • AS 811 — Sonoma County - 2009 • AS 811 —ASR 11/4/08 • Eminent Domain — 2009 - 2010 • Proposition 22 - 2010 • Truckers Light Parade - 2007 RECORDS TRANSFER NOTICE Date Department (from Records Retention Schedule) User/Sender (first and last) Location Box 11-03-15 CITY CLERK ASHLEY COCCO III 9,52-9 Official Record Title (from Records Retention Schedule) Records are? Record Dates BIDS & PROPOSALS (UNSUCCESSFUL) Public 94 or Confidential ❑ Information FROM 2010 to 2012 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) 2014 Yes ❑ or No $ CL+2 Detailed Listing of Tote Box Contents (Please type only): • 2010 Contractor's List • 2010 Qualified Contractor's List • 2009 Qualified Contractor's List • 2011 Qualified Contractor's List • 2012 Qualified Contractor's List • 09-06,09-07, 09-08, 09-10, 09-11, 09-13, 09-14, 09-15 Unsuccessful Bidders • 11-02 Special Provisions for Anton Stadium Restoration Engineered Steel Building • 12-03 Calvert and Bush Water Main Unsuccessful Bidders • 12-04 Installation Swimming Pool Heater Unsuccessful Bidders • 12-07 Hydro Facility TSV Overhaul and Penstock Modification Unsuccessful Bidders • 12-09 Observatory Park Landscape Improvements Unsuccessful Bidders • 12-10 Highland Drive Electric Substructure Unsuccessful Bidders • 12-12 Orchard Storm Drain Unsuccessful Bidders • 12-13 Orchard Substation Landscape Unsuccessful Bidders Ll 11 n RECORDS TRANSFER NOTICE DateDepartment (from Records Retention Schedule) User/Sender (first and last) Location BOX 11/04/15 CITY CLERK ASHLEY COCCO Official Record Title (from Records Retention Schedule) Records are? Record Dates Public ® or BIDS & PROPOSALS (UNSUCCESSFUL) Confidential ❑ Information FROM 2011 to 2013 Date/Year to consider destruction Pemianent? Retention Period (from Records Retention Schedule) 20 15 Yes ❑ or No ® CL+2 Detailed Listing of Tote Box Contents (Please type only): • 11-01 Perkins and Orchard Intersection Improvements Unsuccessful Bidders • 11-02 Anton Stadium Restoration Engineered Steel Building Unsuccessful Bidders • 11-03 Hospital Drive Mid -Block ADA Ramp Project Award Letter • 11-04 Riverside Park, Phase One, Trail and Revegetation Project Unsuccessful Bidders • 11-06 Gobbi Street Joint Utility Substructure Unsuccessful Bidders • 11-08 Waugh Lane Bridge Unsuccessful Bidders • 11-09 Riverside Park, Phase One, Trail and Revegetation Unsuccessful Bidders • 11-10 Gobbi Street / State Street, Street and Utilities Improvement Unsuccessful Bidders • 11-12 East Clay and South Main Re-Conductoring 2011 Unsuccessful Bidders • 13-02 Calvert Drive and Willow Avenue, Water Main Replacement Unsuccessful Bidders • 13-03 Slurry Seal of Local Streets Unsuccessful Bidders • 13-06 State and Church Streets Electric Vault Substructure Unsuccessful Bidders • 13-08 115 KV Radial Feed Transmission Line Pole Replacement and Realignment Unsuccessful Bidders • 13-09 Grace Hudson Museum Weed Eradication Unsuccessful Bidders Ll RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: 11/21/16 Department: Community Services Records Coordinator: City Council Destroyed By Kristine Lawler, City Clerk Current retention schedules show that the attached records listed are now ready for destruction. NOTE: Please keep riles regarding the Ukiah Valley Sanitation District litigation, and keep this in mind when reviewing your riles. Instructions: 1. Review the attached listing (if needed, you may obtain a copy of the retention guidelines from City Clerk) 2. If only a portion of the box is to be kept, remove it and start a new box with a new transfer notice; then deliver that to the City Clerk. 3. If the entire box is to be kept, change the date/year to consider destruction, and give the transfer notice with the new year back to the City Clerk. 3. For boxes that are okay to proceed with destruction, indicate on list, obtain Department Head's signature, and return this notice, signed, to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly. Kristine Lawler, City Clerk Signatures Authorizing Destruction Dep rtment Head City Clertk� Ci A G C 4 it City Council Destroyed By 'It bae: I'L I 1 0 4 Date: fel,/ ZlJ/�(� Date: I fi a ( / % Date: Date: FILES CHECKED PER LEGAL ACTION: o UVSD Lf 2016 RECORDS SCHEDULED FOR DESTRUCTION paplofl ���� r'ec'Ti • 1 ��® ��I'..:�:•1fII�T'is'"LI�E:"'�r^'s.?'"r'^�,�.i'�'t'Q,'�'s'�t7cyII:7��"�7,.;..�„iC.:�L•''f�.:_"7 �:lf'� •i�mrn;.st�[:�7 =[ �,TMT"�.��,„��^�Q,�3��F1r��CW.'�,'7C�,,'�'^",7 paplofl RECG JS TRANSFER NOTICE Date Department User/Sander (first and last) Location Box 8126/13 Community Services Riles Dockins 3 qA4 o Official Record Title (from Records Retention Schedule) Records are? Record Dates CG34090 kLz6i, G Omit J'y-e,;VtL Public ® or FROM 6/1/09 to 8/15/10 S 6 i Confidential ❑ Information Date/Year to consider destruction: Aug 2015 Permanent? Retention Period (from Records Retention Schedule) Yes ❑ or No ® CU+2 Detailed Listing of Tote Box Contents (Please Do Not Write on Box): 2009 SSDC Payment Sheets Pick -Up Authorization Sheets Sign In & Out Sheets Admission Agreement & Payment Records 2010 551)0 Payment Sheets Pick -Up Authorization Sheets Sign In & Out Sheets Admission Agreement & Payment Records Instructions: I 1 • Please complete forrrl., supplying all information 2. Place 3 copies Inside Tct`d Box on top of records (one copy will be returned to you Indicating the Location and Box number) 3. Email notification boils ready for Pickup r - Ll oer+nonQ ToAMRC012 NATIO Date Department User/Sender (first and last) Location FEIox �' 8/142011 Community Services Lary Limblyd � 3U 3 Official Record Title (from Records Retention Schedule) Records are? Record Dates CG34090 Public ® or Conldentibl 17 Information FROM January 1.2011 to August 30, 2011 Date/Year to consider destructlon AA43 Permanent? Retention Period (from Records Retention Schedule) �r iL5 iCL� i'Z�yA1( 1 rN Yee 13 or No ® CU + 2 Detailed Listing of Tote Box Contents 2011 WlnteNSpdng Instructor Payments Credit card charges Ree Guide Ad deposits Rec class deposits Refunds Yoga Mendocino 2011 Summer Instructor Payments Credit card charges Ree Guide Ad deposits Roc class deposits Refunds Pool Deposits Day Camp deposits Yoga Mendocino Sparta Instructions: 1. Please complete form, typed, supplying all Information 2. Place 3 copies Inside Tote Box on top of records (one copy will be returned to you Indicating the Location and Box number) 3. Email lourriedilcbmfultiah notion box Is ready for pickup RECORVS TRANSFER NOTICE Date 5,4 Department Community Services User/Sender (first and last) Lory Limbird Location Box �i1—' LP c C J Official Record Title (from Records Retention Schedule) Records are? Record Dates CG34090 Public IM or Confidential ❑ Information FROM 4/9/10 to 1/3/11 Date/Year to consider destruction -2913 Zr7 (S- Permanent? Retention Period (from Records Retention Schedule) ✓-FiV�ZA1CA Yes ❑ or No ® CU + 2 Detailed Listing of Tote Box Contents (Please Do Not Write on Boxl: 2010 FALL Instructor Payments Refunds Sport classes Yoga Mendocino Rec Guide Ad Deposits Rec Class Deposits Credit Card Deposits 2010 SUMMER Pool Deposits Day Camp Deposits Receipt books April 9, 2010 to January 3, 2011 2010 banner Jan -Aug Instructions: 1. Please complete form, typed, supplying all Information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) 3. Email k4irrieftchaWkiah notification box is ready for pickup I 11 Date I Department: Community Services 2/7/2008 Record Title (From Records Retention Schedule) Year to consider destruction: 2010 Detailed Listing of Tote Box Contents (Do not write on Box): Community Services Misc. 2003 2002 Purchase Orders Todd Grove Park Plans I North State Playground Docs Sure -Weld Roofing Specs 1975 Frank Zeek Softball Lights Grant Gobbi Street Park 2003 Men's Softball User/Sender:4Rscord cation Box MARIE ULVILAa�31 Records aretes: Month Year Month Year Public Information or confidentialM: 1975 TO: 2005 Permanent:? I Retention Period: Yes —or No Instructions: 1. Please type or print legibly 2. Place 3 copies Inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) RECO► 3 TRANSFER NOTICE Date Department User/Sender (first and last) Location Box 6-21-10 Community Services Katie Merz gi g ) ,& Official Record Title (from Records Retention Schedule) Records are? Record Dabs Special Events 2002-2007 Public ❑ or Confidential 0 Information FROM 2002 to 2007 DateNear to consider destruction Permanent? Retention Period (from Records Retention Schedule) 2015 Yes i] or No ❑ Detailed Listing of Tote Box Contents (Please Do Not Write on Boxl: • Sundays in the Park: 2003, 2005, 2006, 2007 Sponsors, contracts, marketlng,.etc. • PumpkinFest 2002, 2003, 2004, 2005, 2006 Planning, parade, marketing, etc. ' Instructions: 1. Please complete form, typed, supplying all Information 2. Place 3 copies Inside Tote Box on top of records (one copy will 1x3 returned to you Indicating the Location and Box number) 3. Email 1IndabftjSfukjah notification box is ready for pickup 1 RECORDS TRANSFER NOTICE Date DVartment: Community Services User/Sender: MARIE ULVIIA 2/7/2006 Record Title (From Records Retention Schedule) Recon are Public Information _ or confidential ? Year to consider destruction: 2010 Permanent:? Yes or No Detailed Listing of Tote Box Contents (Do not write on Box): Golf Course Water Well Map Orchard Park Development Plan 2003 Annual Statements of Economic Interest 2003 Sundays in the Park Logo Fall 2003 Rec Guide, Fall 2004 2003-2004 Golf Membership (Yearlies) CA Cultural and Historical Endorsment 2004 Misc. Comm Services Docs 2000, 2002, 2004 Location Box 57 Record Dates: Month Year Month Year FROM: 2000 TO: 2004 Retention Period: Instructions: 1. Please type or print legibly 2. Place 3 copies Inside Tote Box on top of records (one copy will be returned to you Indicating the Location and Box number) l2 RFCARt]S TRONSFFR NnTICF Date TDepartment User/Sender first and last ( ) Location �' l� Box1/28/18 �`J mmunity Services Julie Webb — 1 �. Official Record Title (from Records Retention Schedule) Records are? Record Dates Public ® or Sports Organization Confidential ❑ Information FROM January 2013 — December 2013 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) 2015 Yes ❑ or No ® CU + 2 Detailed Listing of Tote Box Contents (Please Do Not Write on Box): Adult Softball (Summer 3 Fall) : All League Documents 2013 • Registration Forms • Cosahing/Sponsor Forms • Deposits ricident Reports Instructions: 1. Please complete form, typed, supplying all Information 2. Place 3 copies Inside Tote Box on top of records (one copy will be returned to you Indicating the Location and Box number) 3. Email cl mMer0c Wofukl h notification box is ready for pickup I RECORDS TRANSFER NOTICE IS Date TDepartment User/Sender first and last Location rBox I -cy1/29/16 ommunity Services Julie Webb ( ) LI J G O Official Record Title (from Records Retention Schedule) Records are? Record Dates l Public ❑x or Sports Organization Confidential ❑ InformaUan FROM January 2010 — December 2010 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) 2012 Yes ❑ or No ❑x CU + 2 Detailed Listing of Tote Box Contents (Please Do Not Write on Box) Adult Softball (Summer & Fall) : All League Documents 2010 • Registration Forms • Coaching/Sponsor Forms • Depositspncident Reports Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies Inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) RFCARiIS TRONSFFR NATICF_ (I)o Date Department User/Sender (first and last) Julie Webb Locatio z(, fj Box r `I 1/29/16 Community Services I Official Record Tide (from Records Retention Schedule) Records ere? Record Dates Public ® or Sports Organization Confidentlel C3 Information FROM January 2006 — December 2009 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) 2011 Yes ❑ or No IM CU + 2 Detailed Listing of Tote Box Contents (Please Do Not Write on Box): Adult Softball (Summer & Fall) : All League Documents 2006, 2007, 2008, 2009 Registration Forms Coaching/Sponsor Forms Depositslincident Reports Instructions: 1. Please complete form, typed, supplying all Information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) 3. Email clawlerdoftyaNklah notification box is ready for pickup RFCOkl3S TRANSFER NOTICE Date 1/29/18 Department Community Services User/Senderfirst and last) Julie Webb ( Location Box Official Record Title (from Records Retention Schedule) Records are? Record Dates Public ® or Sports Organization Confidential ❑ Information FROM January 2011 — December 2011 DateNear to consider destruction Permanent? Retention Period (from Records Retention Schedule) 2013 Yes ❑ or No © CU + 2 Detailed Listing of Tote Box Contents (Please Do Not Write on Box): Adult Softball (Summer & Fall) : All League Documents 2011 • Registration Forms • Coaching/Sponsor Forms • Depositsflncident Reports Instructions: 1. Please complete form. typed, supplying all information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) 3. Email 2LayAerftItyofukiah notification box is ready for pickup 0 11 RECOtcOS TRANSFER NOTICE 16D Date Department User/Sender (first and last) Location Box 1/29118 Community Services Julle Webb Official Record Title (from Records Retention Schedule) Records are? Record Dates Public ® or Sports Organization Confidential 0 Information FROM January 2012 — December 2012 DatelYear to consider destruction Permanent? Retention Period (from Records Retention Schedule) 2014 Yes 0 or No ® CU + 2 Detailed Listing of Tote Box Contents (Please Do Not Write on Box): Adult Softball (Summer & Fall). All League Documents 2012 • Registration Forms • Coaching/Sponsor Forms • Depositslincident Reports Instructions: 1. Please complete form, typed, supplying all Information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you Indicating the Location and Box number) 3. Email cluMer0cityofuldah notification box is ready for pickup KF-WKDb I KAIv3rCR nv r mom Date Department: Community Services User/Sender. MARIE ULVILA Location -N / _ Box ?2,33 2/7/2006 lf/ Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year Public Informallon or Confidential ? FROM: 2002 TO: 2005 Year to consider destruction: 2010 Permanent:? Retention Period: Yes or No Detailed Listing of Tote Box Contents (Do not write on Box): Ukiah Skate Park Project Management Unit 2002 Park Board 2005 North Ukiah Little League General Fund Docs Misc. Community Services 2004 Softball Field Alarm Agreement Deep Valley Security (Mail) Misc. Community Services 2003 Instructions: 1. Please type or print legibly 2. Place 3 copies imide Tote Box on top of records one copy will be returned to you Indicating the Location and Box number Records: Retention it Ll RECORDS . RANSEER NOTICE Date Department User/Sender (first and last) Lory Limbird Location —�-� Box G 1 { 1/5/12 Community Services Official Record Me (from Records Retention Schedule) Records are? Record Dates CG34090 Public ® or Confidential ❑ Information FROM Sept 2010 to Dec 2011 Date/Year to consider destruction 2014 Permanent? Retention Period (from Records Retention Schedule) Yes ❑ or No ® CU + 2 Detailed Listing of Tote Box Contents (Please Do Not Write on Boxl: 2011 Receipt Books State Street Banner Sept 2010 to Dec 2010 and all of 2011 2011 Fall Yomo class registrations Refunds Instructor payments Rao Guide Ad Deposits Rao Class Deposits Credit Card Charges Instructions: 1. Please complete form, typed, supplying all Information 2. Place 3 copies Inside Tote Box on top of records (one copy will be returned to you Indicating the Location and Box number) 3. Email lourrieftbofulslah notification box is ready for pickup Q RECORDS RANSFER NOTICE Date Department User/Sender (first and last) LocationBox 1121/12 Community Services Lary Limbird �G�l-� Official Record Title (from Records Retention Schedule) Records are? Record Dates CG34090 Public I$) or Confidential ❑ Information From 2006 - 2012 Date/Year to consider destruction November 2014 Permanent? Retention Period (from Records Retention Schedule) Yes ❑ or No IM CU + 2 Detailed Listing of Tote Box Contents (Please Do Not Write on Box): Pool Deposits 2006 2007 2008 2009 2010 2012 Day Camp Deposits 2008 2007 2008 2009 2012 Rec Guide Ad Deposits Oct 2007 — March 2008 Fee Subsidy Applications for Swim Lessons 2006-2007 Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) 3. Email cu ' ofuk' h notification box Is ready for pickup RECORDS . RANSFER NOTICE Date Department User/Sender (first and last) Location Box 9/4/2012 Community Services Lary Llmbird g y J Official Record Title (from Records Retention Schedule) Records are? Record Dates CG34090 Public ® or Confidential ❑ Information FROM12/8/11 to 8/16/12 Date/Year to consider destructlon Sept 2014 Permanent? Retention Period (from Records Retention Schedule) Yes ❑ or No ® CU + 2 Detailed Listing of Tote Box Contents (Please Do Not Write on Box): 2011 Swim Lesson Scholarships 2012 Winter/Spring Instructor Payments Refunds Sports Classes Yoga Mendocino 2012 Jan -June Rec Guide Ad deposits 2012 Lifeguard reg forms Receipts 12/8/11— 8/15/12 Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies Inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) 3. Email IcurdeV&2voWkIeh notification box is ready for pickup I RECORDS_. RANSFER NOTICE Date Department User/Sender (first and last) Location 12/12/12 Community Services Lary Limbird TBox -]1 Li Official Record We (from Records Retention Schedule) Records are? Record Dates CG34090 Public ® or Confidential ❑ Information FROM 6/1/12 to 12/12/12 Date/Year to consider destruction 2014 Permanent? Retention Period (from Records Retention Schedule) Yes ❑ or No El CU + 2 Detailed Listing of Tate Box Contents (Please Do Not Write on Box1: 2012 Summer Instructor Payments Refunds Sport classes Yoga Mendocino Credit Card Deposits Swim Lesson Scholarships 9/11— 6/12 Ultimate Frisbee 2012 Pumpkinfest Bake Contest entries Vendor applications County info Insurance Vendors who didn't come Vendor deposits 8/28/12 —12112/12 Receipt books 2009 Vendors — concert, movie, 0 of July Instructions' 1. Please complete form, typed, supplying all Information 2. Place 3 copies Inside Tote Box on top of mcords (one copy will be returned to you indicating the Location and Box number) 3. Email (Micholuklah notification box is ready for pickup 0Cf%A0nc TOAIJQCPD MnTIrF Date Deportment: User/Sender. Location Box 8/28/03 Community Services Lindsay Wright loll ZW /3 Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year 1993 -1998 Pool Records Public Information _ or Confidential FROM: 93 - 96 TO: 7 Year to consider destruction: 2015 Permanent:? Retention Period: 19 years Yes or No Detailed Listing of Tote Box Contents (Do not write on Box): 1993- - Unclaimed Red Cross Cards & Fish - Accident / Incident Reports - Course Record Shoots 1994- - Count Out UCAC - Admissions - Daily Chemical Reports - UCAC Security Check -Ins 1995- - Daily Admissions Part 1 - Daily Admissions Part 2 - Maintenance Checklist - Snack Bar Receipts - Chemical Reports ,g9g_ 7 a �3 - Chemical Reports - Daily Admissions - Special Requests - Pool Receipts - Incident Reports - Accident Reports j - Swim Lessons r Instructions: 1. Please type or print legibly 2. Place 3 copies Inside Tote Box on top of records one copy will be returned to you Indicating the Location and Box number Records: Retention i] RECORDS TRANSFER NOTICE Date Department: User/Sender. Location Box 9/27/08 Community Services Maya Simerson 101 g 2a(o a Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year Misc. Recreation Files Public Information or Confldentlal FROM: 1980 TO: 1991 ? Year to consider destruction: 2010 Permanent:? Retention Period: 19 yrs Yes or No Detailed Listing of Tote Box Contents (Do not write on Box): 1990 Mobile City Hall PAF Full-time 1980 Perk Bond Act. Parke Info 91-92 Parks Bond Act 1984 Supervisors Info. 1990 U.U.S.D. Facilities Info. 91-91 Summer Safari Reg. 91 91" Voter Survey's Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on LaR of records one copy will be returned to you indiS!!!H the Location and Box number RF(:Ot i)S TRANSFER NOTICE Date Department User/Sender (first and last) Location 7 Box C/Ey 13 Community Services Rilee Dockins /0,11 y / �S ! Official Record Title (from Records Retention Schedule) Records are? Record Dates CG34080 5[�lLGtiw C� Gds 444A � 2 Public ® or ❑ FROM 1/11/08 to 4/12/13 � Confidential Information Date/Year to consider destruction: Aug 2015Permanent? Retention Period (from Records Retention Schedule) Yes ❑ or No ® CU + 2 Detailed Listing of Tote Box Contents (Please Do Not Write on Box1: 2008-2012 Morning Basketball Class 2008-2011 Pool Donations 2011 ARC Deposits 2012 Banner 2012 Pool Donation Deposits 2012 July -Dec Credit Card Deposits 2012 Banner Deposits 2012 FII Instructor Payments A -Z SRsketball & Sports Instructor Payments toga Mendocino Payments Rafdnds Rec Guide Ad Deposits Rec Class Deposifis 2013 SSDC Spring Style Deposits 2013 WS Rec Guide Ad Deposits Instructions: 1. Please complete form, typed, supplying all Information 2. Place 3 copies Inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) 3. Email clawier 0 dMfuklahnotification box is ready for pickup 0 RECORDS . AANSFER NOTICE Date Department User/Sender (first and last) Location Box 8/26/13 Community Services Rilee Dockins Official Record Title (from Records Retention Schedule) Records are? Record Dates CG34090 Public ® or Sc (n� r rtw-r�- Confidential ❑ Information FROM 8/1/11 to 8/15/ 12 Date/Year to consider destruction: Aug 20191 Permanent? Retention Period (from Records Retention Schedule) Yes ❑ or No ® CU + 2 Detailed Listing of Tote Box Contents (Please Do Not Write on Box): 2011 SSDC Payment Sheets Pick -Up Authorization Sheets Sign In & Out Sheets Admission Agreement & Payment Records 2012 SSDG Sorino Sneak Stvls Payment Sheets Pick -Up Authorization Sheets Sign In & Out Sheets Admission Agreement & Payment Records 2012 SSDC Payment Sheets Pick -Up Authorization Sheets Sign In & Out Sheets Admission Agreement & Payment Records Instructions: 1. Please complete form, typed, supplying all Information 2. Place 3 copies Inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) 3. Email Wuklah notification box is ready for pickup RECORDS TRANSFER NOTICE I Date Department User/Sander (first and last) Location Box 5/10/2013 Community Services Riles Docklns %0-71 iia, p, j Official Record Title (from Records Retention Schedule) Records are? Record Dates uC34091 Public ® or I PAY4r�e5 �U'1"S u Confidential O Information FROM 1/1/07 to 8/1/11 f DbtafYsar to consider destruction Sept 2015 Permanent? Retention Period (from Records Retention Schedule) Yes O or No ® CL + 2 Detailed Listing of Tote Box Contents (Please Do Not Write on Box): 2011 Binders Family Fun In the Sun/AII-American Picnic Concerts in the Park Moonlight Movie Madness Vendors 1 1170 Binders FamilV Fun in the Sun Concerts in the Park Moonlight Movie Madness Vendors K Family Fun In the Suri/AII-American Picnic Guncerts in the Park Moonlight Movie Madness £0[]8 Binuem Concerts In the Park 2007 Binders I Moonlight Movie Madness j auctions: 1. p -ase complete form, typed, supplying all information .. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) 3. Email u notification box is ready for pickup RECORDS TRANSFER NOTICE DateDepartment (from Records Retention Schedule) User/Sender (first and last) Location Box 11-14-14 Community Services/Recreabon Kellie McNerney 11 59- 4 3 Official Record Title (from Records Retention Schedule) Records are? Record Dates Schedules, Classes, & Events Public ® or Confidential ❑ information FROM 2011 —May 2014 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) Sept. 2032 Yes ❑ or No ® CU+18 Detailed Listing of Tote Box Contents (Please type only 2013 Instructor Payments (Fall 2013) Refund Requests Reglstration Forms • 2011 - 2013 Metal Detecting Club • 2013 Ultimate Frisbee • 2013 Men's Morning Basketball Deposits • 8/32013 -12/30/2013 (cash & check) • 8/32013 -12/302013 (credit card) • 1/3/14 - 529/14 (cash &check) Receipt Books • 4/4/13 -12/18113 Instructions: 1. Please complete form, typed, supplying all Information 2. Piece 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box Number) 3. Emall klawlerft&ofuklah.corn notification box is ready for pickup RECORDS TRANSFER NOTICE Date Department (from Records Retention Schedule) User/Sender (first and last) Location Box 11-14-14 Community Services/Recreadon Kellie McNerney 11 /o0 N3 to Official Record Title (from Records Retention Schedule) Records are? Record Dates Schedules, Classes, & Events Public ® or Confidential ❑ Information FROM January 2014- September 2014 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) Sept. 2032 Yes ❑ or No ® CU+16 Detailed Listing of Tote Box Contents (Please type only 2014 Instructor Payments with Registration Forms (Winter/Spring/Summer 2014) Deposits • 6/2/2014- 9/25/2014 (cash & checks) 1/2/2014-5/30/2014 (credit card) Receipt Books • January 2014- May 2014 Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies Inside Tote Box on top of records (one copy will be returned to you indicating the Locatlon and Box Number) 3. Email klawler(dcitvofukiah.com notification box Is ready for pickup I RECG JS TRANSFER NOTICE Date Department User/Sander (first and last) Location Box 8/28/13 Community Services Rilee Dockins 3 yaK o Official Recons Title (from R6cords Retention Schedule Records are? Record Dates CG34090 Public ® or FROM 8/1/09 to 8/15/10 Confidsnual 13 Information DateNear to consider destruction: Aug 2015 Permanent? Retention Period (from Records Retention Schedule) Yes 13 or No ® CU + 2 Detailed Usting of Tote Box Contents (Please Do Not Write on Box: 2009 SSDC Payment Sheets Pick -Up Authorization Sheets Sign In & Out Sheets Admission Agreement & Payment Records 2010 SSDC - Payment Sheets Pick -Up Authorization Sheets Sign In & Out Sheets Admission Agreement & Payment Records - Instructions: 1. Please complete forret; , supplying all Information 2. Place 3 copies snakes on top of records (one copy will be returned to you Indicating the Locatlon and Box number) 9. Email hotificadon boir is ready for pickup D nt_nnene TOADJOCCO W%Tlf`C Date Department User/Sender (first and lest) Lory Umbird} Location Box c '1 9/14/2011 Community Services 3C J 3 9 J u Official Record Title (from Records Retention Schedule) Records are? Record Dates CG34090 Public ® or Confidential E3 Information FROM January 1, 2011 to August 30, 2011 Date/Year to consider destruction -Ma— ZD1 S Permanent? Retention Period (from Records Retention Schedule) 1;&,S RJAX."ad 9-12,61q Yes ❑ or No ® CU + 2 Detailed Listing of Tote Box Contents (Please Do Not Write on Boxl: 2011 Winter/Spring Instructor Payments Credit card charges Roo Guide Ad deposits Ree class deposits Refunds Yoga Mendocino 2011 Summer Instructor Payments Credit card charges Ree Guide Ad deposits Ree class deposits Refunds Pool Deposits Day Camp deposits Yoga Mendocino Sports Instructions: 1. Please complete form, typed, supplying all Information 2. Place 3 copies Inside Tote Box on top of records (one copy will be returned to you indicating the Laxation and Box number) 3. Email h notification box Is ready for pickup RECORVS TRANSFER NOTICE Data / Department Community Services User/Sender (first and last) Lory Limbird Location Box I tpa 3 q S Official Record Title (from Records Retention Schedule) Records are? Record Dates CG34090 Public ® or Confidential ❑ Information FROM 4/9/10 to 1/3/11 Date/Year to consider destruction -4918 ,2,0 IS Permanent? Retention Period (from Records Retention Schedule) Y4 -V ZAY-4 Yes ❑ or No® CU+2 Detailed Listing of Tote Box Contents (Please Do Not Write on Box)' 2010 FALL Instructor Payments Refunds Sport classes Yoga Mendocino Rec Guide Ad Deposits Rec Class Deposits Credit Card Deposits 2010 SUMMER Pool Deposits Day Camp Deposits Receipt books April 9, 2010 to January 3, 2011 2010 banner Jan -Aug Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) 3. Email notification box Is ready for pickup Date Department: Community Services User/Sender. MARIE ULVILA 2/7/2006 Record Title (From Records Retention Schedule) Records are Public Information or Confldentlal ? Year to consider destruction: 2010 Permanent:? Yes or No Detailed Listing of Tote Box Contents (Do not write on Box): Community Services Misc. 2003 2002 Purchase Orders Todd Grove Park Plans North State Playground Docs Sure -Weld Roofing Specs 1975 Frank Zeek Softball Lights Grant Gobbi Street Park 2003 Men's Softball Loc71onBoxT I y3 7�(—) ` 1 Record Dates: Month Year Month Year FROM: 1975 TO: 2005 Retention Period: Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be retumed to you indicating the Location and Box number) F1, !rte RECO► 3 TRANSFER NOTICE DateDepatlment User/Sender (first and last) Location Box 6-21-10 Community Services Katie Merz L-1 (p Official Record Title (from Records Retention Schedule) Records ere? Record Dates Special Events 2002-2007 Putt ❑ or Confidential ❑ Inbrnation FROM 2002 to 2007 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) 2015 Yea ❑ or No ❑ Detailed Listing of Tote Box Contents (Please Do Not Write on Boxl: • Sundays in the Park 2003, 2005, 2006, 2007 Sponsors, contracts, marketing, -etc. • PumpkinFest 2002, 2003, 2004, 2005, 2006 Planning, parade, marketing, etc. L Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies Inside Tote Box on top of records (one copy vAH be returned to you indicating the Location and Box number) 3. Email [In Wh notification box is ready for pickup W% VVWn- Date Department: User/Sender: Location Box 4/9/07 Community Services Maya Simerson I 3 1.33 Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year Recreation Binders of Past Concerts Public Information or Confidential FROM: 1994 TO: 1996 Year to consider destruction: 2014 Permanent:? Retention Period: 18 yrs Yes or No Detailed Listing of Tote Box Contents (Do not write on Box): - 1994 Concerts in the Park - 1995 Concerts in the Park - 1996 Concerts in the Park Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of retards one copy will be returned to you indicating the Location and Box number Records: Retention Date I Department: Community Services 2/7/2006 1 Record Title (From Records Retention schedule) Year to consider destruction: 2010 Detailed Listing ofTote Box Contents (Do not write on Box): Golf Course Water Well Map Orchard Park Development Pian 2003 Annual Statements of Economic Interest 2003 Sundays In the Park Logo Fall 2003 Rec Guide, Fall 2004 2003-2004 Golf Membership (Yeadies) CA Cultural and Historical Endorsment 2004 Misc. Comm Services Docs 2000, 2002, 2004 User/sender: LWOW Box MARIE ULVILA 15-71 Records are Record Dates: Month Year Month Year Public bdormation or Confldential ? FROM: 2000 TO: 2004 Permanent:? Retention Period: Yes _ or No _ _ Instructions: 1. Please type or print legibly 2. Place 3 copies Inside Tote Box on top of records (one copy will be returned to you Indicating the Location and Box number) 12 RF['_Aon-Q TReNCFFR AIATirl: Date Department User/Sender (first and last) Location �� Box 1=- 1/29/16 Community Services Julie Webb — I Official Record Title (from Records Retention Schedule) Records are? Record Dates Public ❑x or Sports Organization Confidential ❑ Information FROM January 2013 – December 2013 DatelYear to consider destruction Permanent? Retention Period (from Records Retention Schedule) 2015 Yes ❑ or No ERI CU + 2 Detailed Listing of Tote Box Contents (Please Do Not Write on Box): Adult Softball (Summer & Fall) : All League Documents 2013 • Registration Forms • Coaching/Sponsor Forms • Deposits/Incident Reports Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies Inside Tote Box on top of records (one copy wlll be returned to you indicating the Location and Box number) 3. Email claWe kiah notification box is ready for pickup LTJ a RECORLJS TRANSFER NOTICE Date Department User/Sender (first and last) LocationBox (_� i (( G (_(C 1/29/16 Community Services Julie Webb J TO Official Record Title (from Records Retention Schedule) Records are? Public ® or Record Dates Sports Organization Confidential ❑ Informatlon FROM January 2010 — December 2010 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) 2012 Yes ❑ or No ® CU + 2 Detailed Listing of Tote Box Contents (Please Do Not Write on Box): Adult Softball (Summer & Fall) : All League Documents 2010 • Registratlon Forms • Coaching/Sponsor Forms • Deposits/Incident Reports Instructions: 1. Please complete form, typed, supplying all Information 2. Place 3 copies Inside Tote Box on top of records (one copy will be returned to you Indicating the Location and Box number) 3. Email clavA k1sh notification box is ready for pickup RFr-nRUS TRONSFFR NATICF Date 1/29/16 Department Community Services User/Sender (first and last) Julie Webb Locatio �020 Box (j (, Official Record Title (from Records Retention Schedule) Records are? Record Dates Public ® or Sports Organization Confidential ❑ Information FROM January 2006 — December 2009 DateNear to consider destruction Permanent? Retention Period (from Records Retention Schedule) 2011 Yes ❑ or No © CU + 2 Detailed Listing of Tote Box Contents (Please Do Not Write on Box): Adult Softball (Summer & Fall) : All League Documents 2006, 2007, 2008, 2009 • Registration Forms • Conching/Sponsor Forms • Depositslincident Reports Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies Inside Tote Box on top of records (one -copy will be returned to you indicating the Location and Box number) 3. Email claw) kiah notification box is ready for pickup RFCAkAS TRANSFER NOTICE Date 1/29/16 Department Community Services User/Sender (first and last) Julie Webb Location2 Jl Box e— p� b L Official Record Title (from Records Retention Schedule) Records are? Record Dates Public ® or Sports Organization Confidential O Information FROM January 2011 — December 2011 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) 2013 Yea 0 or No IM CU + 2 Detailed Listing of Tote Box Contents (Please Do Not Write on Box): Adult Softball (Summer & Fell) : All League Documents 2011 • Registration Forms • Coaching/Sponsor Forms • Deposkallncident Reports Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box an tap of records (one copy will be returned to you indicating the Location and Box number) 3. Email notification box Is ready for pickup RECOkOS TRANSFER NOTICE (16 Date 1/29/16 Department Community Services User/Sender (first and last) Julie Webb Location / i;r �' •- Box - ' ... Official Record Title (from Records Retention Schedule) Records are? Record Dates Public ® or Sports Organization Confidential ❑ Information FROM January 2012 — December 2012 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) 2014 Yes ❑ or No ® CU + 2 Detailed Listing of Tote Box Contents (Please Do Not Write on Box): Adult Softball (Summer & Fall) : All League Documents 2012 • Registration Forms • Coaching/Sponsor Forms • Depositslincident Reports Instructions: 1. Please complete form, typed, supplying all Information 2. Place 3 copies Inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) 3. Email claWer(Mcltyofuklah notification box is ready for pickup rl� D Kr.WKY3 I r%#WV0rr—m rw I w� Date Department Community Services User/Sander. MARIE ULVILA Location -7 4f Box 32.33 2/7/2006 Record Title (From Records Retention Schedule) wards are Record Dates: Month Year Month Year Public Information or confidential ? FROM: 2002 TO: 2005 Year to consider destruction: 2010 Permanent:? Retention Period: Yes or No Detailed Listing of Tote Box Contems (Do not write on Box): Ukiah Skate Park Project Management Unit 2002 Park Board 2005 North Ukiah Little League General Fund Docs Misc. Community Services 2004 Softball Field Alarm Agreement Deep Valley Security (Mail) Misc. Community Services 2003 Instructions: 1. Please type or print legibly 2. Place 3 copies Inside Tote Box on top of records one copy will be returned to you indicating the Location and Box number Records: Retention RECORDS . RANSFER NOTICE Date I Department User/Sender (first and last) Lory Umbird Location Box 1101 ( 1/5/12 Community Services 77 Official Record Title (from Records Retention Schedule) Records are? Record Dates CG34090 Public ® or Confidential ❑ Information FROM Sept 2010 to Dec 2011 Date/Year to consider destruction 2014 Permanent? Retention Period (from Records Retention Schedule) Yes ❑ or No ® CU + 2 Detailed Listing of Tote Box Contents (Please Do Not Write on Box): 2011 Receipt Books State Street Banner Sept 2010 to Dec 2010 and all of 2011 2011 Fall Yomo class registrations Refunds Instructor payments Rao Guide Ad Deposits Rao Class Deposits Credit Card Charges Instructions: 1. Please complete form, typed, supplying all Information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) 3. Email Icurrieftc1twofuldsh notification box is ready for pickup RECORDS AANSFER NOTICE Date Department User/Sender (first and last) Location Box 11/21/12 Community Services Lory Limbird —7I'L' ,4' ) Official Record Tide (from Records Retention Schedule) Records are? Record Dates CG34090 Public ® or Confidential ❑ Information From 2006 - 2012 Date/Year to consider destruction November 2014 Permanent? Retention Period (from Records Retention Schedule) Yes ❑ or No IM CU + 2 Detailed Listing of Tote Box Contents (Please Do Not Write on Box): Pool Deposits 2006 2007 2006 2009 2010 2012 Day Camp Deposits 2008 2007 2008 2009 2012 Rec Guide Ad Deposits Oct 2007 — March 2008 Fee Subsidy Applications for Swim Lessons 2008-2007 Instructions: 1. Please complete form, typed, supplying all Information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) 3. Email i h notification box is ready for pickup RECORDS. AANSFER NOTICE Date Department User/Sender (first and last) Location Box 9/4/2012 Community Services Lory Limbird —7'9'9 Official Record Title (from Records Retention Schedule) Records are? Record Dates CG34090 Public ® or Confidential ❑ Information FROM12/8/11 to 8/15/12 Date/Year to consider destruction Sept 2014 Permanent? Retention Period (from Records Retention Schedule) Yes ❑ or No ® CU + 2 Detailed Listing of Tote Box Contents (Please Do Not Write on Box): 2011 Swim Lesson Scholarships 2012 Winter/Spring Instructor Payments Refunds Sports Classes Yoga Mendocino 2012 Jan -June Rao Guide Ad deposits 2012 Lifeguard reg forms Receipts 12/8/11— 8/15/12 Instructions - 1. Please complete form, typed, supplying all Information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) 3. Email Ocurrie tvofuklah notification box is ready for pickup HI RECORDS r2ANSFER NOTICE Date 12/12/12 Department Community Services User/Sender (first and last) Lory Limbird Location�� Box j I �Z �/ Official Record Title (from Records Retention Schedule) Records are? Record Dates CG34090 Public ® or Confidential ❑ Information FROM 8/1/12 to 12/12/12 Date/Year to consider destruction 2014 Permanent? Retention Period (from Records Retention Schedule) Yea ❑ or No ® CU + 2 Detailed Listing of Tote Box Contents (Please Do Not Write on Box1: 2012 Bummer Instructor Payments Refunds Sport classes Yoga Mendocino Credit Card Deposits Swim Lesson Scholarships 9/11 — 8/12 Ultimate Frisbee 2Q12 PHM2Wn Bake Contest entries Vendor applications County Info Insurance Vendors who didn't come Vendor deposits 8/28112 —12/12/12 Receipt books 2009 Vendors — concert, movie, 0 of July Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies Inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) 3. Email tvofuklah notification box is ready for pickup ernnnr�c• r�AdrCrr� w1ATlf`� [l Date Department: User/Sender: Location Box 8129/03 Community Services Lindsey Wright loll oil 2t/13 Record Title (From Records Retention Schedule) Records are Recons Dates: Month Year Month Year 1993 -1996 Pool Records Public Information or Confidential FROM: 93 - 96 TO: ? Year to consider destruction: 2015 Permanent:? Retention Period: 19 years Yes or No Detailed Listing of Tote Box Contents (Do not write on Box): 1993- - Unclaimed Red Cross Cards & Fish - Accident / Incident Reports - Course Record Sheets 1994- - Count Out UCAC - Admissions - Daily Chemical Reports - UCAC Security Check -ins 1995- - Daily Admissions Part 1 - Daily Admissions Part 2 - Maintenance Checklist - Snack Bar Receipts - Chemical Reports [l LO l01 7 a4�3 logo- - Chemical Reports - Daily Admissions - Special Requests - Pool Receipts - Ancient Reports - Accident Reports - Swim Lessons Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records one copy will be returned to you Indicating the Location and Box number Records: Retention RECORDS TRANSFER NOTICE Date Department: User/Sender: Location Box 9/27/06 Community Services Maya Simerson dol g 3010� Record Title (From Records Retention Schedule) Records are Record Dates: Month Year Month Year Misc. Recreation Files Public Information or Confidential FROM: 1980 TO: 1991 ? Year to consider destruction: 2010 Permanent:? Retention Period: 19 yrs Yes or No Detailed Listing of Tote Box Contents (Do not write on Box): 1990 Mobile City Hall PAF Full-time 1980 Park Bond Act. Parks Info 91-92 Parks Bond Act 1984 Supervisors Info. 1990 U.U.S.D. Facilities Info. 91-91 Summer Safari Reg. 91 91" Voter Survey's i Instructions; 1. Please type or print legibly 2. Place 3 copies inside Tote Box on to of records one copy will be returned to you indicating the Location and Box number RE:UOMuS TRANSFER NOTICE ' Dais Department User/Sender (first and last) Location Box 13 Community Services Rilee Docidns Official Record Title (from Records Retention Schedule) Records are? Record Dates CG34090 5 CGaw(.1 e1L4tiAMA Z" Public ® or FROM 1/1/08 to 4/12/13 Confidential ❑ Information DataNear to consider destruction: Aug 2015 Permanent? Retention Period (from Records Retention Schedule) Yes ❑ or No ® CU + 2 Detailed Listing of Tote Box Contents (Please Do Not Write on Box): 2008-2012 Morning Basketball Class 2008-2011 Pool Donations 2011 ARC Deposits 2012 Banner 2012 Pool Donation Deposits 2012 July -Dec Credit Card Deposits 2012 Banner Deposits 2012 Fall Instructor Payments A -Z Basketball & Sports Instructor Payments Yoga Mendocino Payments Refunds Rec Guide Ad Deposits Rea Class Depositis 2013 SSDC Spring Style Deposits 2013 WS Rec Guide Ad Deposits Instructions: 1. Please complete form, typed, supplying all Information 2. Place 3 copies Inside Tote Box on top of records (one -copy will be returned to you indicating the Location and Box number) P,,F all clawle r 9 dWuLdgh notification box Is ready for plckuR I RECORDS - RANSFER NOTICE Date Department User/Sender (first and last) Location Box 8/26/13 Community Services Rilee Dockins /05/ y1 y& Official Record Title (from Records Retention Schedule) Records are? Recons Dates CG34090 Public ® or scC ( CUALL. - ii St -Si lLLLG� I +�G�a-G.� Confidential ❑ Information FROM 8/1/11 to 8/15/ 12 Date/Year to consider destruction: Aug 2014 Pernanent? Retention Period (from Records Retention Schedule) Yes ❑ or No © CU + 2 Detailed Listing of Tote Box Contents (Please Do Not Write on Box): 2011 SSDC Payment Sheets Pick -Up Authorization Sheets Sign In & Out Sheets Admission Agreement & Payment Records 22012 SSDC Sorina Break Style Psyment Sheets Pick -Up Authorization Sheets Sign in & Out Sheets Admission Agreement & Payment Records 2012 SSDC Payment Sheets Pick -Up Authorization Sheets Sign In & Out Sheets Admission Agreement & Payment Records Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies Inside Tote Box on top of records (one copy will be retumed to you indicating the Location and Box number) 3. Email ciawlerG cftwfuklah notification box is ready for pickup RECORLA TRANSFER NOTICE I Date=== User/Sender (first and last) Location Box Of10/2013 Services Rilee Dockins /0-7/ .Lfa DS- S.Official OfficialRecord Tide (from Records Retention Schedule) Records are? Record Dates GC34091 plavdd 5 612941 Public ® or FROM 1/1/07 to 8/1/11 Confidential ❑ Information DstsfY3ar to consider destruction Sept 2015 Permanent? Retention Period (from Records Retention Schedule) Yee ❑ or No ® CL+2 Detailed Listing of Tote Box Contents (Please Do Not Write on Box): 2911 9fndera Family Fun In the Sun/Al-American Picnic Concerts in the Park Moonlight Movie Madness Vendors 010 Binders Family Fun In the Sun Concerts in the Park Moonlight Movie Madness Vendors 2009 Binders Family Fun In the Sun/AIMAmerlcan Picnic Concerts in the Park MoonlV# Movie Madness g0jQ Singers Concerts In the Park O=Z Blndefs Moonlight Movie Madness s ! 1::vructions: i. Please complete form, typed, supplying all information Place 3 inside Tote Box top .. copies on of records (one copy will be returned to you indicating the Location and Box number) ;.. Email WffMor ft1tviftKish notification box Is ready for pick up RECORDS TRANSFER NOTICE Date Department (from Records Retention Schedule) User/Sender (first and last) Location Box 11-14-14 Community Services/Recreation Kellie McNerney '52- 1152- Official Official Record Title (from Records Retention Schedule) Records are? Record Dates Schedules, Classes, & Events Public ® or Confidential 0 Information FROM 2011 — May 2014 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) Sept. 2032 Yes O or No ® CU+16 Detailed Listing of Tote Box Contents (Please tvoe only: 2013 Instructor Payments (Fall 2013) Refund Requests Registration Forms 2011 - 2013 Metal Detecting Club • 2013 Ultimate Frisbee • 2013 Men's Morning Basketball Deposits • 8/3/2013 -12/30/2013 (cash & check) • 6/3/2013 -12/30/2013 (credit card) 1/3/14 - 5/29/14 (cash &check) Receipt Books 4/4/13 -12/18/13 Instructions: 1. Please complete form, typed, supplying all Information 2. Place 3 copies Inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box Number) 3. Email klawier&itvofukiah-ppm notification box is ready for pickup I RECORDS TRANSFER NOTICE Date Department (from Records Retention Schedule) User/Sender (first and last) Location Box 11-14-14 Community Servicas/Recreation Kellie McNerney /j/00 y3 to 7 Official Record Title (from Records Retention Schedule) Records are? Record Dates Schedules, Classes, & Events Public ® or Confidential O Information FROM January 2014- September 2014 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) Sept 2032 Yes 0 or No ® CU+10 Detailed Listing of Tote Box Contents (Please tune only]: 2014 Instructor Payments with Registration Forms (Winter/Spring/Summer 2014) Deposits • 0/2/2014- 9125/2014 (cash & checks) • 1/2/2014-5/30/2014(credit card) Receipt Books • January 2014- May 2014 Instructions: 1. Please complete form, typed, supplying all Information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box Number) 3. Email kiayA%2gttfflfUKIah.com notification box is ready for pickup ly RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: 11/21/16 Department: Finance Records Coordinator: Kristine Lawler, City Clerk Current retention schedules show that the attached records listed are now ready for destruction. NOTE: Please keep files regarding the Ukiah Valley Sanitation District litigation, and keep this in mind when reviewing your files. Instructions: 1. Review the attached listing (if needed, you may obtain a copy of the retention guidelines from City Clerk) 2. If only a portion of the box is to be kept, remove it and start a new box with a new transfer notice; then deliver that to the City Clerk. 3. If the entire box is to be kept, change the date/year to consider destruction, and give the transfer notice with the new year back to the City Clerk. 3. For boxes that are okay to proceed with destruction, indicate on list, obtain Department Head's signature, and return this notice, signed, to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly. Kristine Lawler, City Clerk signatures Hutnonzmg uestruczton �Deparubnent,HeadCity t Date:11jk V10 Clerk Date: il/29JIIb City ey Date: !% City Council Date: Destroyed By Date: FILES CHECKED PER LEGAL ACTION: o UVSD Q 2016 RECORDS SCHEDULED FOR OESTRUCnON ^Wlofl ilC�E-Tr' LITiTi �ST70f-.'",�C:.., iiir,`i`� r'�^:���?-!"=�".'-� � ��-•f-'�T��"^! EM --M [•::7E"tTi]Cr% rib71[x�1' IC:-'•'"}�' f'r�"�"w'��.....7�•.Y y,-'��Rci�'�T,i:�E'd��fr� �� ��+ii�l�L'/I (��y�'��}�'�'�..ii --��.•_ 1•:li�:�i,.�'i�f" '.�.�.[-a •r'����T�� �� '�®�+r�'����LL'1�1�� Sw�'.�®�I��i+-'•.�JF��V�w.I.a���`- .'.�l©�IL'L a..z+:.1:a 1JJ_LS� E.i1�i1[��• r+{�y�4:11 �.'�' "�:..1._' .y.4� �' +'����' W1lL�I����{����r��� ��V�{1�����.��S IJ��l:.L��':��J��{C{�a� r ..1:. ;.J... _ �Cc.Ji��` "�'i•.�`_' �i'� ���T}�1�r� ^Wlofl RECORDS TRANSFER NOTICE DateDepartment User/Sender Location Box 2/182010 Pa I Finance ElizaBeth MacFarland 3—.). 11_ Record Tide (From Records Retention Schedule) Records are Record Dates: Payroll Checks Public Information Month/Year MonthNear or Confidential XX IFrom: JAN 2008 To: JUN 2008 Year to consider destruction Permanent? Retention Period: January 2014 Yes No _X2— Audit + 5 Years Detailed listing of box contents: PAYROLL CHECK COPIES - PAY DATES 1/4/08 - 7/3/08 OK Instructions: 1. Please complete form, typed, supplying all Information Place 3 copies inside Tote Box on top of records (one copy will be retumed to you indicating the Location and Box number) 3. Emaili kaotifo§gn Ll I11 RECORDS TRANSFER NOTICE Date Department User/Sender Location Bo� 1 2/182010 Pa I Finance ElizaBeth MacFarland CbJ Record Title (From Records Retention Schedule) Records are Recons Dates: Payroll Checks Public Information Month/Year Month/Year or Confidential 66 IlFrom: JULY 2008 To: DEC 2008 Year to consider destruction Permanent? Retention Period: anus 2014 Yes No XX Audit + 5 Years Detailed listing of box contents: PAYROLL CHECK COPIES - PAY DATES 7/18/08 -12/19/08 ok Instructions: 1. Please complete form, typed, supplying all Information 2. Place 3 copies Inside Tote Box on top of records (one copy will be returned to you Indicating the Location and Box number) E RECOR. , TRANSFER NOTICE Date Department User/Sender Location Boz 4/22/2010 FINANCE DEPARTMENT KATHY M NORRIS $ `7 Record Title (From Records Retention Schedules) Record Dates Month Year Month Year PARKING CITATION PAYMENT ALLOCATION REGISTERS/NOTIFICATION FROM: 7/2008 TO: 7/2009 RETENTION: AU+4 YEARS DESTROY DATE: 7/2013 CONFIDENTIAL: Y / N Detailed Listing of Tote Box Contents (Do not write on Box) PAYMENT ALLOCATION REGISTERS PARKING CITATION ENTRY PROOF LIST WARNING REGISTERS Instructions: 1.Please type or print legibly 2. Place copies 1 and 2 inside Tote Box on top of records 3. Retain copy 3 for follow up El F1 RECORDS TRANSFER NOTICE Date Departrnant User/Sender Location Box 12/19/2011 Iftyroll Finance EIIzaBeth MacFerland / _ II Recons Title (From Records Retention Schedule) Records are Record Dates: PAYROLL GL INTERFACE Public Information Month/Year Month/Year or Confidential From: JULY 2010 To: OCT 2011 Year to consider destructlon Permanent? Retention Period: JANUARY 2016 Yes No X_ Audit + 2 Years Detailed listing of box contents: GL INTERFACE JULY -AUG 2010 GL INTERFACE SEPT -OCT 2010 GL INTERFACE NOV-DEC 2010 GL INTERFACE JAN -FEB 2011 GL INTERFACE MAR -APR 2011 GL INTERFACE MAY -JUNE 2011 GL INTERFACE JULY -AUG 2011 GL INTERFACE SEPT -OCT 2011 Instructions: 1. Please complete form, typed, supplying all information Place 3 copies inside Tote Box on top of records (one copy will be returned to you Indicating the Location and Box number) L. i RECORDS TRANSFER NOTICE Date Date Department User/Sender Location Box 4/13/2011 FINANCE KATHY M NORRIS �7. 7— 3�0� Record Tide (From Records Retention Schedule) ACCOUNTS RECEIVABLE Records are? Public ® or BOTH Confidential O Information Record Dates FROM: 2004 TO: 2011 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) JANUARY 2015 Yes ❑ or No ® AU+4 Detailed Listing of Tote Box Contents (Do not write on Box) CLOSED ACCOUNTS FOR: AIRPORT AND MISCELLANEOUS ACCOUNTS RECEIVABLE Instructions: 1. Please type or print legibly 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) Records: Retention Date I Department 4/28/2010 I FINANCE DEPARTMENT Record Title (From Records Retention Schedules) CLOSED BUSINESS LICENSES O -Z 2009 RETENTION: YEARS T+S User/SenderI Location KATHY M NORRIS Record Dates Month Year FROM: 1/2009 DESTROY DATE: 7/2014 Detailed Listing of Tote Box Contents (Do not write on Box) CLOSED BUSINESS LICENSES O -Z 2009 Instructions: 1.Please type or print legibly 2. Place copies 1 and 2 inside Tote Box on top of records 3. Retain copy 3 for follow up Box Month Year TO:12/2009 CONFIDENTIAL: Y / N RECO TRANSFER NOTICE Date Department User/Sender Location Box 4/28/2010 FINANCE DEPARTMENT KATHY M NORRIS -744 Record Title (From Records Retention Schedules) Record Dates Month Year Month Year CLOSED BUSINESS LICENSES A -N 2009 FROM: 1/2009 TO: 12/2009 RETENTION: YEARS T+5 DESTROY DATE: 72014 CONFIDENTIAL: Y / N Detailed Listing of Tote Box Contents (Do not write on Box) CLOSED BUSINESS LICENSES A -N 2009 Instructions: 1.Please type or print legibly 2. Place copies 1 and 2 inside Tote Box on top of records 3. Retain copy 3 for follow up I Ll E RECORDS TRANSFER NOTICE Data 3/30/2011 Department FINANCE User/Sander KATHY NORRIS Location Box M -t 7 Record Title (From Records Retention Schedule) BUSINESS LICENSE PAYMENT ALLOCATION REGISTER Records are? Public ® or BOTH Confidential ® InIbrmation (some, marked red roams) Record Dates FROM: 12/2008 TO: 6/2010 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) JANUAURY 2015 Yes o or No m T+5 Detailed Listing of Tote Box Contents (Do not write on Box) BUSINESS LICENSE PAYMENT ALLOCATION REGISTER Instructions: 1. Please type or print legibly 2. Place 3 copies Inside Tote Box on top of records one copy will be returned to you Indicating the Location and Box number mecoros: Ketenoon oermmr%- TDAMACCD MnTI(_C 0'-5 Date DepaMrerd User/Sender Location Box 7/1712013 FINANCE DEPARTMENT KATHY M NORRIS `j0(o y�79 Record Title (From Records Retention Schedule) Records are PLI& Record Dates: Month Year Month Year MISCELLANEOUS ACCOUNTS RECEIVABLE BILLING Inionrotion Ckce ClIm mom 1=010 TO: 812012 Year to consider desbtclion: 72015 Permanent NO YES Retention Period: Detailed Listing of Tote Box Contents (Do not write on Box) MISCELLANEOUS ACCOUNTS RECEIVABLE BILLING WHICH INCLUDES: ARIPORT, DUI, BOOKING FEES, INSURANCE, COLLECTION ACCOUNTS, LOANS, MISCELLANEOUS ACCOUNTS Instructions: 1. Please type or print legibly Z Pine 3 copies Inside Tote Box on top of records (one cry will be retuned to you Indicating the Location and Box number) a' Records Retention: reterdbn D 923 RECORDS TRANSFER NOTICE Data Department User/Sender (first and last) Location Box 8116/2013 FINANCE KATHY M NORRIS q3/ /4/1/ Official Record Title (from Records Retention Schedule) Records are? Record Dates Public or BOTH CLOSED BUSINESS LICENSES 2010 Confidential x Information FROM 1/1/2010 to 12/31/2010 (some, marked red folders) Date/Year to consider destruction DECEMBER 2015 Permanent? Retention Period (from Records Retention Schedule) Yee O or No ® T+5 Detailed Listing of Tote Box Contents (Please Do Not Write on Box): CLOSED BUSINESS LICENSES 2010 N -Z Instructions: 1. Please complete form, typed, supplying all Information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you Indicating the Location and Box number) 3. Em it 11gdab6idftfuk1qh notification box is ready for pickup RECORDS TRANSFER NOTICE Date Department User/Sender (first and last) Location Box 8/16/2013 FINANCE KATHY M NORRIS 1 145 1-0 $2 - Official Record Title (from Records Retention Schedule) Records are? Record Dates Public or BOTH CLOSED BUSINESS LICENSES 2010 Confidential X Information FROM 1/1/2010 to 12/31/2010 (some, marked red folders) Date/Year to consider destruction DECEMBER 2015 Permanent? Retention Period (from Records Retention Schedule) Yes ❑ or No ® T+5 Detailed Listing of Tote Box Contents (Please Do Not Write on Box): CLOSED BUSINESS LICENSES 2010 A -M Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) 3. Email lindabgWtvofukiah notification box is ready for pickup 11 RECORDS TRANSFER NOTICE C r) Data Department User/Sander (first and last) Location Box 8/1612013 FINANCE KATHY M NORRIS / M t f/gg Official Record Title (from Records Retention Schedule) Records are? Record Dates Public or BOTH CLOSED MISCELLANEOUS A/R ACCOUNTS Confidential x Informerion FROM 2004 to 2012 (some, marked rod fokfers) Date/Year to consider destruction DECEMBER 2016 Permanent? Retention Period (from Records Retention Schedule) Yes 0 or No ® AU+2 Detailed Listing of Tote Box Contents (Please Do Not Write on Box): CLOSED MISCELLANEOUS ACCOUNTS RECEIVABLE ACCOUNTS 2001-2012 Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies Inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) 3. Email 1ndab=qhb notification box is ready for pickup RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: 06/22/16 Department: Human Resources Records Coordinator: City Council Destroyed By Kristine Lawler, City Clerk Current retention schedules show that the attached records listed are now ready for destruction. NOTE: Please review the attached City Attorney's message regarding the Ukiah Valley Sanitation District litigation, and keep this in mind when reviewing your files. Instructions: 1. Review the attached listing (if needed, you may obtain a copy of the retention guidelines from City Clerk) 2. If only a portion of the box is to be kept, remove it and start a new box with a new transfer notice; then deliver that to the City Clerk. 3. If the entire box is to be kept, change the date/year to consider destruction, and give the transfer notice with the new year back to the City Clerk. 3. For boxes that are okay to proceed with destruction, indicate on list, obtain Department Head's signature, and return this notice, signed, to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly. Kristine Lawler, City Clerk Si natures Authorizina Destruction Department Head City Clerk Ci r City Council Destroyed By Date: 9Itall (p Date: 1Zjf R[IU Date: +/� °% 7 Date: Date: FILES CHECKED PER LEGAL ACTION: o UVSD o SYMANTEC 2016 RECORDS SCHEDULeD FOR DESTRUCTION hplofl RECORDS TRANSFER NOTICE Date Department User/Sender (first and last) Location Box 10-25-2010 Human Resources Melody Harris Official Record Title (from Records Retention Schedule) Records are? Record Dates Claims Public ❑ or Confidential ® Information FROM 2005 to 2010 G -W Date(Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) 2015 Yes ❑ or No ® CL + 5 Detailed Listing of Tote Box Contents (Please Do Not Write on Boxl. Gianvito, Vincent M. Claim 2005 Gitlin, Robert Claims 2008 Global Rental Company, Inc. (B. Pharis) Claims 2005 Gonzules, Anthony Claim 2005 Golding, Maxwell Claims 2006 Grange Ins. Assoc. a/s/o/ John Carpenter Claims 2005 Gruver, Miriam Claims 2007 Gwin, Eddie Claim 2005 Hackett, Kari Kae Claims 2007 Hanes, Tyler Claims 2008 Isnard, Edward & Sherry Notice for Dismissal 2005 Johnston, Chuck Claim 2005 Krieger, Wendy Claims 2005 Kushner, Pinky Claims 2007 Lange, Irene Claim 2006 Ledford, Bruce Claims 2006 Lewis, Michael Dean Claims 2007 Lucchetfi, Gail Claims 2007 \� F� Maki, James, William and Rachel Claims 2008 lj Marling, Daniel Claims 2007 Marshall, Marilyn P. Claims 2008 Matthews, Robert Ciaims 2009 Mc Cann, Michael Claims 2010 McDonald, James Claims 2009 Mendocino Brewing Company Claims 2008 Mendocino Transit Authority Claim 2004 Mlnsinger/Chandler Claims 2008 Muiheren, Anita Claims 2006 Nelson, Jessie Ann Claims 2007 Nicoll, Scott Claims 2008 Nickerman, Charles A. v. City of Ukiah 2005 Nicoll, Jeffery Scott Claim 2005 Nicoll, Scott Claim 2006 Nivea, Sherryl Claims 2008 Perrone, Michelle Claims 2008 Peterson, Jean Louise Claims 2008 P.G. & E. Claim 2005 Pfter, Donald R. Claims 2007 Piedmont Lumber Claim 2005 Pruden, Judy Claim 2007 Pruden, Judy Claims 2008 Pryse, Wilms L. Claim 2005 Ramirez, Celia Claims 2007 Ranochak, Robert Claims 2009 Richardson, Darwin Claims 2008 Roberts, Diana Claim 2005 Roberts, Michael P. Claim 2005 Roberts, Roneisha Nlchole Claims 2007 Sandoval, Juan Claims 2007 Sang, Jacob Claims 2009 Sevier, Dan Claim 2005 Strong, Elizabeth K 2006 Tinajero, Rogelio Rodriguez Claims 2009 Trinity Youth Services Claims 2008 Vau, Charles & Kerd Claim 2005 Vorhes, Waldron Claims 2009 Ward, James Reyls Claims 2008 Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies Inside Tote Box on top of records (one a A_Z. �� S1Lj will be returned to you indicating the Location and Box number) &ZMl RFCORii-, TRANSFER NOTICE Date Department User/Sender (first and last) Location Box 3/3/06 Personnel Karen Maguire 46,0 3x30 Official Record Title (from Records Retention Schedule) Records are? Record Dates Personnel Recruitment Files Public ❑ or Confidential CV Information FROM 8/98 TO 11/05 Date/Year to consider destruction �8� �— Permanent? Retention Period (from Records Retention Schedule) aV 6 S Yes ❑ or No Detailed Listing of Tote Box Contents (Please Do Not Write on Box): 503-02 Fire Engineer / EMT 8/98 503-02 Fire Engineer / EMT Closed Promotional 11/02 503-02 Fire Engineer / EMT - P 3102 503-02 Lineman/ Linewoman 2/03 Museum Receptionist PT 2/22/05 503-02 Park Golf Service Worker 1/05 503-02 Park Golf Service Worker PT/YR 10/02 503-02 Park Golf Service Worker (Seasonal Temp.) 2/00 Personnel Assistant 8/03 Police Records Clerk 11/05 Police Records Clerk 1/05 Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) 3. Email marieucMcitvofuklah.com notification box is ready for pickup RECORDS TRANSFER NOTICE �J Date Department Personnel User/Sander (first and last) Karen Maguire Location Box a 11/13/06 ` Official Record Title (from Records Retention Schedule) Records are? Recons Dates Recruitment Files Public ❑ or Confldentlal;t� Information FROM 2/94 to 7/05 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) p�)0 /S Yes ❑ or No CL r 10 Lf Detailed Listing of Tote Box Contents (Please Do Not Write on Box): Information Technology Assistant PIT — 5/04 Museum Curator (Closed Promotional) — 7/01 Park/Golf Service Worker — 7/05 Park/Golf Maintenance Leadworker — 7/01 Police Officer — 7/05 Police Officer Testing — 7/05 Police Records Clerk — 6/05 Public Safety Dispatcher— 7/05 Public Works Maintenance 1— 7/04 Special Events Staff — 2/94 Utility Support Clerk/32 hour — 4/05 Water & Sewer Leadworker — 6/00 Water & Sewer Attendant 1— 4/05 Water Treatment Plant Operator/Mechanic — 7/00 Water Utilities Engineering Specialist (Closed promotional) —1/05 Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) 3. Email Qallo0cttvofukIah.com notification box Is ready for pickup RECORDS TRANSFER NOTICE Date Department User/Sender (first and last) Location Box Personnel Karen Maguire ^^! l a 3 p� zL 11/13/06 d 1 O Official Record Title (from Records Retention Schedule) Records are? Record Dates Recruitment Files Public ❑ or Confidential A Information FROM 6/97 to 11/05 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) G p -2 d hJ Yes ❑ or N -X OIL- LDetailed DetailedListing of Tote Box Contents (Please Do Not Write on Box): Airport Attendant PIT —11/05 Airport Attendant PIT — 2/22/05 Airport Attendant PIT — 6/04 Building & Grounds Attendant —1/05 Building & Grounds Attendant — 8/03 Building Inspector -6/97 Building/Maintenance Attendant — 8/01 Community Services Event Coordinator -2/02 Community Services Supervisor -11/05 Conference Center Building Services Attendant — 8/01 Customer Service Rep I (Closed promotional) — 2/04 Day Camp Positions -1999 Director of Finance — 7/04 Director of Public Works/City Engineer -7/00 Fire Battalion Chief (Closed promotional) — 9/04 Fire Engineer/EMT (Closed promotional) — 6/02 Firefighter/EMT — 7/02 Firefighter/Paramedic (Entry level or lateraq — 5/05 Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) 3. Email gallp(Mcitvofukiah.com notification box is ready for pickup t]rAWIO I /!O//(to RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: 06/22/16 Department: Public Utilities Records Coordinator: Kristine Lawler, City Clerk Current retention schedules show that the attached records listed are now ready for destruction. NOTE: Pledse review the attached City Attorney's message regarding the Ukiah Valley Sanitation District litigation, and keep this in mind when reviewing your files. Instructions: 1. Review the attached listing (If needed, you may obtain a copy of the retention guidelines from City Clerk) 2. If only a portion of the box is to be kept, remove it and start a new box with a new transfer notice; then deliver that to the City Clerk. 3. If the entire box is to be kept, change the datelyear to consider destruction, and give the transfer notice with the new year back to the City Clerk. 3. For boxes that are okay to proceed with destruction, indicate on list, obtain Department Head's signature, and return this notice, signed, to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly. Kristine Lawler, City Clerk Destruction City Clerk Ci ttom y City Council Destroyed By Asw (a4,4I Date: )..6j/(L Date: I'i D �l7 Date: Date: FILES CHECKED PER LEGAL ACTION: o UVSD o SYMANTEC DIY Y Q 4 RECE1'lED DEC 2 0 2016 CiTy 6 CLC,SK L PT P �,<JCALIM', 2016 RECORDS SCHEDULED FOR DESIRUQION 11 Pap 1 of 1 REco'R0S fRA11SFF.R 110TICE Date- .Dollar, Imerit - - ' . 'User ,( Sander.Location Box ' Record Title (From Records Retention Schedules) Record Dates llonth Year Month Year From: lo. Detailed listing of tote bux contents (optional) ' k/C • Y. Instructions: I. Plcise type or print legibly 2. Ploce copies 1 and 2 inside tote box on top of records 3. Retain copy 3 for follow up f* RECORDS DESTRUCTION NOTICE FOR CITY OF UKIAH Date: 06/22/16 Department: Public Works Records Coordinator: Kristine Lawler, City Clerk Current retention schedules show that the attached records listed are now ready for destruction. NOTE: Please keep files regarding the Ukiah Valley Sanitation District litigation, and keep this in mind when reviewing your files. Instructions: 1. Review the attached listing (if needed, you may obtain a copy of the retention guidelines from City Clerk) 2. If only a portion of the box is to be kept, remove it and start a new box with a new transfer notice; then deliver that to the City Clerk. 3. If the entire box is to be kept, change the date/year to consider destruction, and give the transfer notice with the new year back to the City Clerk. 3. For boxes that are okay to proceed with destruction, indicate on list, obtain Department Head's signature, and return this notice, signed, to City Clerk. Thank you for your cooperation in keeping our records management system working smoothly. Kristine Lawler, City Clerk Signatures Authorizing Destruction --1 Dep rtme Pead City Ciprk Citt 7i� City Council Destroyed By Date: 12-2qZpl Date: �� _ _�� Date: 1 2�� / 7 Date: Date: FILES CHECKED PER LEGAL ACTION: o UVSD 2016 RECORDS SCHEDULED FOR DESTRUCTION LOC. BOR f Dae R91d Con / llm" TNM Pub RECORD DAM Fw" . USIZI 5ENOM UNTIL DEP C0lM61EILT 1 4018 1/2512011 Pub JPMOM not umVWW or deried 1Y63-1997 1998 8ganor POW Works 1030 3461 1 Pub CoproaormlLcdlD 1990-1092 19M &nnor Puble 1077 3464 Pub Co99dimWl.NEII 1074-1097 2000Swrr pkbkWorlu 1051 3408 Pub Und1 rollacilons IM -12P 1988 8tlrlr Pubic Works 1082 Pub 1005 -1000 2001 Public Works 1109 3473 Pub 1963 -IM 2M Et Pine Wrka 1111 3474 Pub 1051-1902 2002 Pub#c Works 1124 4833 121112016 Som Wase L.w M - Cdkdlw*Lwdd 1`111997-0111M 20011 Rick Swkr Public Works samary OWPMW Sam Tk k to 1006 1125 3478 Pub IBM -lm 2002 Seanor Pubik: Warks 1130 4634 1211/2015 solid Wane Land" - cdkcdorrrll.andm 0111 095 -1211905 2WO1 Rick SLwor Pubac Works 5iM Ticnq 1000 1132 4636 1211/2015 Soad Wade L.mdM - CoascommuncilB 1111897 - 0111899 2001 Rick Seam Public Works 9anlhuy Dbpord Tickae 11/07 - 01 11 1 w rt015 8dd Wase U M - CdNctradLandfil IM -1994 1 Swkor Public Works Empioysa Comp 71—. Conesp—lance. Daly Iraidard Lop, Mael Bin Tape. Cusfrner kkddmtl Lop. 10D-1994.8dk1 Waste R-1 - 11113 4537 1211x1016 8o9d Wage L wwfB - Comwa -m and50 o5mon -1011006 2DDD Rick Seam public Works ssrdtry Disposal sae Timis 811005 - 1on 1154 409 1211/2015 SON wase Lands - collecdoriallAndoll 0811997 -10117 20M Rick Sarver Public Works Srdtry vAposal tft Twons 05M MT 11 4690 121112016 Solid Wasta Landes - cokworwund l 0311997 - 0711 095 z= Rldrnr PubSc Works 9aNtmy Dlsposd Bb Tkk is 0311907.0211996.0711805 116d 4840 IVIIM15 WuM LandM - CoSsetiorralUukdM 1011007 -1211907 1888 Rick SaMor Puosc Works Sanitary Dispose! Sks Tickets 1011997 -1111007 1151 4b11 12/112015 SM Wash UIXM - C0b&W fLlW B 0911985 - 0711805 2000 Rick Esam Public Wrks 8anaery 01sposd 81e Tkdkala 1011907 an IN pap1of1 RECORDS TRANSFER NOTICE Date Department User/Sender (first and last) Location Box Public Works Rick Seanor 25, 2012 46kJanuary Official Record Title (from Records Retention Schedule) Records are? Record Dates Projects, Not Completed or Denied Public IM or Maintenance I Operations Confidential ❑ Information FROM 1953 TO 1997 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) 1999 Yes ❑ or No IM CL + 2 and L + 2 Detailed Listing of Tote Box Contents (Please Do Not Write on Box): Crane inspection reports — all equipment no longer owned by City of Ukiah (1981-1997) Specifications for metal frame canopy June 1971 City of Ukiah Equipment Lists (1969 —1976) Various scrolls of curb grade lines (undated) Curb grade line for Giomo Ave. storm drain (Nov. 1953) Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) 3. Email lcurdercDdtvofukiah.com notification box is ready for pickup Retention 82 Last printed 1252012 5:47:00 PM RECORDS TRANSFER NOTICE Date Deparim t User/Sender (first and last) Location Box 6/7/06 Public Works Seanor .. 1630 Official Record Title (from Records Retention Schedule) Records are? Record Dates Collections[Landfill Public ® or Conildential ❑ Informntlon FROM 1990 TO 1992 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) 1994 Yes ❑ or No Ml I CU + 2 Detailed Listing of Tote Box Contents (Please Do Not Write on Boxt: Mise. Solid Waste Disposal Site / Landfill Subchapter 15 Req. Compliance Solid Waste Management Plan — County of Mendocino Solid Waste Systems— Financial Statements (1991 — 1992) Rate Adjustment 1990 Ukiah Solid Waste Audit Review Activity Reports — Garbage Audits rJ ww ea PAA� PKfe1�Z. N�oka DwceirsMs 1k •veaat WV u Compactor 1991 )sod cowfa'' wbl bVvfie Pt-,- +o"s�*�o�f�r Butler Scraper petA 014A �^4-V5 fZ- -A--- /P pw to Instructions: 1. Please complete form, typed, supplying all information 2. Piece 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) 3. Email marletiftc6ofultiah,corn notification box Is ready for plclwp Retention 69 Last printed 7/9/2007 11:39:00 AM S KCGVKu7 I Iw1V0rG1rR Data 6/7/06 1w r wa= Department I Public Works User/Sender (first and last) Seanor Location Box 2 d 12i] Official Record Title (from Records Retention Schedule) Records are? Record Dates Collections/ Landfill Public ® or FROM 1974 TO 1998 Confidential E3Infomration Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) 20W Yes ❑ or No 0CU+2 Detailed Listing of Tote Box Contents (Please Do Not Write on Box): Mise. Solid Waste Disposal Site! Landfill Dames and More Contract — Groundwater Dozer Rental CTAT Compaction Fees Integrated MSW Management General Info (1974 1984) Landfill Scales RFP's Waste Management Plan Source Reduction and Recycling Alternate Access Routes MSWMA LF Origin Surveys Juno 1997 March 1998 MSWMA Surcharge 1992 June 1996 Origin Surveys Through April 1997 Casper Landfill - Rev/Work — Investigate Naturally Occurring BTX Re-align--mpen❑ty{of Unnamed Stream —Landfill , BSA Contract / Invoices Correspondence _ Final EIR for Landfill Instructions: 1. Please complete form, typed, supplying all information Inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) 2. Place 3 copies 3. Email m notification box is ready for pickup Retention 70 Last printed 7/9120071124:00 AM ill F1, RECORDS TRANSFER NOTICE DateDepartment User/Sender (first and lest) Location Box 6/7/06 Public Works Seenor toB' S+6f Official Record Title (from Records Retention Schedule) Records are? Record Dated LandfflUCollactione Public ® or Confidential ❑ Information FROM 1990 TO 1997 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) 7989 Yes ❑ or No ® CU+2 Detailed Listing of Tote Box Contents (Please Do Not Write on Box): Recycling / Landfill Costs/Programs-Haulers/Curbside Pickup Thru December 1996 Landfill AB 939-1996 Annual Report to CI WMB on Progress in Reducing Solid Waste Transfer Station / Landfill Boonville / Potter Valley Transfer Stations Transfer Sitting Study Redding Transfer Facility Willits MRF / Proposal to Receive County Waste Stream Curbside Service Garbage Collection Rate Adjustment 1221/94 Effective 1 1:95 Garbage Collection Rate Adjustment Garbage Rate Comparison Garbage Collection Rate Adjustment 11/95 Garbage Collection Rate Adjustment 11/1/94 Garbage Collection Rate Adjustment 11/1/90 Garbage Collection Rate Adjustment 11/15/95 Effective 12/1/95 Garbage Collection Rate Adjustment 02/92 to 07/93 Garbage Collection Rate Adjustment Aug/Sept 1993 Ukiah Solid Waste Fees 1992 Mendocino Waste Systems Fee Adjustments Misc Garbage Collection Complaints Instructions: 1. Please complete form, typed, supplying all information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) 3. Email marletiftclWofuldsh.00m notification box is ready for pickup Retention 74 Page I oft Lest printed 7/92007 11:34:00 AM 0 RECORDS TRANSFER NOTICE Date Department User/Sender (first and last) Location Box 6/7/06 Public Works Seanor l O ?' 3 / Y Official Record Title (from Records Retention Schedule) Records are? Record Dates Landfill! Collections Public ® or Confidential ❑ Information FROM 1990 TO 1997 Date/Year to consider destruction Permanent? Retention Period (from Records Retention Schedule) 1999 Yes ❑ or No ® CU+2 Detailed Listing of Tote Box Contents (Please Do Not Write on Box): Garbage Recycle Collection Rate Adjustments 1997 Rate Adjustment Review 1996 "Bad Boy" Legislation James Ratto Buy -Out Ukiah Solid Waste Garbage Collection Rate Adjustment 1990 1991 SWS Garbage Collection Routes Instructions: 1. Please complete form, typed, supplying all Information 2. Place 3 copies inside Tote Box on top of records (one copy will be returned to you indicating the Location and Box number) 3. Email marieuViciftfuklah.com notification box is ready for pickup Retention 74 Page 2 of 2 Last printed 7/9/2007 11:34:00 AM il