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Home My WebLink About2017-08 CC Reso - Amend Budget to Include Waste Water and Recycled Water FundsRESOLUTION NO. 2017- 08 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING THE CITY OF UKIAH OPERATING AND CAPITAL BUDGET TO INCLUDE WASTEWATER AND RECYCLED WATER FUNDS IN THE FISCAL YEAR 2016-2017 WHEREAS, the Ukiah Municipal Code requires the City Manager to prepare and submit an annual budget to the City Council for its approval; and WHEREAS, it is good management practice to have comprehensive operating and capital improvement budgets to implement the various policies, programs and projects of the City Council, and the City Council has established a policy to review, adopt, and provide multiple updates to Fiscal Year ("FY") Budgets; and WHEREAS, on September 7, 2016, the City Council adopted revenue, expenditure and capital budgets for the General Fund, internal service funds, enterprise funds and several special revenue funds; and WHEREAS, the Wastewater enterprise funds were reviewed and considered but not adopted due to the need to consider them jointly with the Ukiah Valley Sanitation District; and WHEREAS, the Recycled Water fund was reviewed and considered but not adopted due to its interdependent relationship with the Wastewater enterprise funds; and WHEREAS, at a special joint meeting on the 21st day of June, 2016, the Ukiah Valley Sanitation District ("DISTRICT") Board of Directors and the Ukiah City Council reviewed the budget process and schedule and determined additional time beyond July 1, 2016, was needed to develop and approve the FY 2016-2017 Wastewater System Budget; and WHEREAS, the DISTRICT Board of Directors and the Ukiah City Council each passed continuing budget resolutions to allow for the ordinary operation and maintenance and emergency response to be provided by the City of Ukiah for the Wastewater Treatment Plant ("WWTP") and collection system in accordance with the FY 2015-16 Wastewater System Budget approved by the Ukiah City Council; and WHEREAS, at a special joint meeting on the 15th day of August, 2016, the DISTRICT Board of Directors and the Ukiah City Council reviewed the FY 2016-2017 Wastewater System Budget process and schedule; and WHEREAS, after review and discussion of the current process and progress, the Board of Directors and the Ukiah City Council agreed the budget review process could not be completed by August 15, 2016, because additional time was needed for the review of the proposed budget and presentation; and WHEREAS, the DISTRICT Board submitted for the August 15, 2016 joint meeting of the City Council and DISTRICT Board a resolution setting forth Board's views and factual assertions concerning Amendment No. 1 to the Participation Agreement between the CITY and DISTRICT and the process that has occurred in the past and which has occurred in connection with approval of the Sewer System budget for the 2016-17 fiscal year; and Page 1 of 5 WHEREAS, the City Council doesn't agree with many of those views and factual assertions; and WHEREAS, the City Council agreed to provide the DISTRICT with more time to review the budget proposed by the City; and WHEREAS, City of Ukiah staff has responded to all questions raised by the DISTRICT and requested a joint meeting with the DISTRICT to allow the budget to be adopted; and WHEREAS, the DISTRICT has not responded to the request for a joint meeting and the DISTRICT has indicated staffing limitations are affecting its ability to consider finalization of the budget and have not indicated when its Board will be prepared to participate in a joint meeting with the City Council to approve the budget; and WHEREAS, at its meeting of December 7, 2016, the City Council determined that continuing to operate under a continuing budget resolution impeded its ability to effectively, efficiently, and responsibly provide wastewater services to the citizens of Ukiah and the UVSD and voted to move the budget process forward independently, if necessary, with complete consideration and adoption at its regularly scheduled meeting on January 18, 2017; and WHEREAS, the proposed budget for the 2016-2017 fiscal year does not include an expense category not included in an approved budget prior to the 1997/98 fiscal year or a capital expenditure in excess of $100,000 other than for repair or replacement of existing equipment; and WHEREAS, the operation and maintenance expenses required to provide sewer service to the City and UVSD ratepayers exceeds the operation and maintenance expenses budgeted in fiscal year 2015-16. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ukiah does hereby amend the adopted operating and capital budgets for the general fund and other funds for Fiscal Year 2016-17, previously approved by Resolution No. 2016-52, to include the wastewater enterprise funds and recycled water fund budgets. NOW THEREFORE BE IT FURTHER RESOLVED that, 1. The City of Ukiah will provide for the operation and maintenance of, and emergency response for, the WWTP and collection system. 2. Funds are appropriated at the Fund level for total expenditures, transfers, and other uses as summarized in Attachment A, attached hereto. 3. Transfers between funds are authorized and reserve amounts are established as summarized in Attachment A, attached hereto. 4. The FY 2016-17 Operations and Capital Budget provides detail to the sources and uses of the authorized appropriations by fund and the final adopted document is incorporated herein by reference. Page 2of5 5. The City Manager is authorized to approve budget changes between accounts within each Department within the same fund and that any budget appropriation changes between Funds require City Council approval. 6. The encumbrances outstanding at year-end are reported as committed and, with any unreserved and undesignated funds remaining on June 30, 2016, are hereby designated as reserved in Fund Balance or Net Position and available for appropriation in FY 2016-17 or future Fiscal Years. PASSED AND ADOPTED this 18th day of January 2017, by the following roll call vote: AYES: Councilmembers Scalmanini, Mulheren, Doble, and Mayor Brown NOES: None ABSENT: Councilmember Crane ABSTAIN: None ATT ST: Kristine Lawler, City Cerk Jinyq. Brown, Mayor Page 3 of 5 General Funds 100 General Fund 105 General Fund - PublicSafety 110 General Fund Strategic Reserve Total General Funds Special Revenue Funds 220 Equipment Reserve 250 Special Revenue Reserve 251 Special Projects Reserve Varous Parks & Rec Facilities Related Funds [7] 310 Museum Grant 311 Alex Rorabaugh Recreation Center 249 RDA Low Moderate Income Housing Bonds 313 Low Moderate income Housing Various Gas Tax Funds [4] 505 S:gnallzation Fund Various Streets Related Funds [3] Various Comm Dev & Aff Hous i ng Gra nts 12] 607 Prop 84 Grant• Water Various Asset Seizure & Forfeiture Funds [5] Various Police Related Funds [6] 905 FEMA Shelter Program 691 Museum 695 TransferStation 750 Visit Ukiah Total Special Revenue Funds Enterprise Funds [1] 640 Parking Enforcement 700 Sanitary Disposal Site Operating 702 Landfill Closure 704 Landfill Post Closure Total Landfill [1.1] 720 Golf 730 Conference Center 777 Airport Operations 778 FAAGrant Total Airport 800 Electric Administration 801 Capital Reserve 802 Rate Stabilization 803 lake Mendocino Debt 805 Street Lighting 806 Public Benefit Total Electric 820 Water 821 Water Capita I Reserve 822 Water -Distribution Capital Total Water Attachment "Exhibit A" to Resolution 2017 - City of Ukiah FY 16-17 Budget Summary by Fund Fiscal Year 16-17 Budget Estimated Appropriations Operating Transfers Revenues & Other Sources Total ApproprlaGona Operations & Other Uses Capital Improvements it Equipment Debt Payments In Out $ 14,329,169 $ 6.432,454 $ $ $ 6,432,454 $ 547,625 $ 8,567,433 2,740,300 10,836,285 10,836,285 8,220,985 $ 17,069,469 $ 17,268,739 $ $ $ 17,268,739 $ 8,766,610 $ 8,567,433 $ 5,000 $ - $ 545,000 $ $ 545,000 $ - $ 347,330 - - - 54.850 - 10,000 682,970 682,970 - 156,850 18,000 18,000 1,512,385 1.509,011 1,509,011 96,100 110.562 - 110,562 3,600 - - 12,250 - - - 358,561 682,380 682,380 297,625 2,500 - - 152,000 177,000 177,000 900 - - 125,000 125,000 60,700 20,000 21,684 41,684 225,000 - - 125,000 105,500 437,926 437,926 360.564 150,000 10,000 10,000 177,000 317,000 - 157.426 157,426 110.884 $ $819,496 $ 735,914 $ 3,636,045 $ $ 4,371,959 $ 703,298 $ 1,368,805 $ 155,100 $ 145,639 $ - $ 715 $ 146,354 $ - 279,800 674.874 - 674,874 317,000 75,000 2.873,100 2,873,100 - 354,800 3,547,974 - 3,547,974 317,000 81,700 48,129 - 48,129 - 566,569 364,740 - 364,740 - 929,000 903,307 11,340 914,647 - 134,115 262,625 - 396,900 396,900 134,115 1,191,625 903,307 408,240 1,311,647 134,115 134,115 16,033,192 15,548,447 - 15,548,447 - 3,669,722 - - 4.880,000 4,880,000 3,569,172 3,500 - 2.068,338 2,068,338 67,000 196,000 409,271 - 409,271 33,550 442,900 428.620 428,620 16,675,592 16,386,336 4,880,000 2,068,338 23,334,676 3,669,722 3,669,722 5,998,136 3,028,246 312,000 - 3,340,246 - 6,610,278 - - 887,508 68,232 - 6,688,700 927,318 7,616,018 7,472,786 6,066,368 3,028,246 7,000,700 927,318 10,956,264 7,472,786 7,497,766 Page 4 of 5 (continued) 840 Wastewater 841 Wastewater Debt Service 842 Wastewater Rate Stabilization 843 Wastewater City Connection Fee 844 Wastewater City Capital 830 Recycled Water Total wastewater & Recycled Water Total Enterprise Funds Internal Services Funds [1] 201 Worker's Comp & Unemployment 202 Uab!city&Property Insurance 203 Garage 204 Purchasing 205 BIIIIngandCollections 206 Ukiah Public Safety Dispatch 208 Building& Corp Yard Maintenance 209 Information Technology Total Internal Services Funds Total City Funds Successor Agency to Redevelopment Age 969 Successor Agency Total SuccessorAgency Total All Funds 7,088,302 4,809,486 350,000 5,159,486 86,000 2,610,989 - - 4,869,600 4,869,600 - 16,000 - - 52,600 - - 20,000 999,700 999.700 - 37,736,191 85,084 37,650,191 - 37.735,275 86,000 - 47,524,081 4,894,570 38,999,891 4,869,600 48,764,061 86,000 86,000 $ 72,415,835 $ 29,318,943 $ 51,288,831 $ 7,865,971 $ 88,473,745 $ 11,679,623 $ 11,387,623 $ 709,500 $ 803,953 $ - $ - $ 803,953 $ - $ 640,200 640,202 - 640,202 - 511,534 439,536 114,000 553,536 34,030 263,972 272,672 - 272,672 - 1,498,551 1,329,136 1,329,136 1,057,230 1,156,449 - 1,156,449 - 562,248 647,068 120,000 767,068 120,000 854,627 854,627 268,300 1,122,927 268,300 $ 6,097,862 $ 6,143,643 $ 60$300 $ $ 6,645,943 $ 422,330 $ $ 96,402,662 $ 63,467,239 $ 66.427,176 $ 7,866,971 $ 116,760,366 $ 21,673,861 $ 21,323,661 ncy 1,341,420 44,000 1,631.929 1,675,929 250,000 Other Agency Funds Administered by City 312 Downtown Business Improvement District I 18,000 17,054 - 17,054 - - Total All FY 16-17 Transactions I 99,76$082 63.626,293 66,427,176 9,497.900 118, 43w 21,673,861 21,678,861 [1] For Enterprise, except Landfill funds, and Internal Service Funds the Fund Balance includes non-cash imestmerds in fixed assets and advances or Due to Other funds It also includes a reduction for Deferred noncurrent liabilities or assets. Please see the Sources and Uses schedule for each fund for the detail to Net position and the avallable working capital and reserves in each fund. [1.1] For Landfill funds the Fund Balance includes only Working Capital. There is a $14.7 million deferred Liability required to be booked by the State of Califomina for the closure of the landfill. This amount is for the total lanfill closure and projected 30 year post closure liability. If included in the Fund Balance, it would significantly distort the available working capital amounts for future closure of the Landfill. Under the 30 year closure plan, sufficient funding resources are projected from surcharge fees and short tens cash flow financing to provide for the closure and post closure costs. [2] CDBG, HOME and other related community development and housing grants and loans - Community Development Block Grant Fund 600, CDBG Fund 602, HOME 11- 7654 Fund 605, CDBG 10EDEF-7261 Fund 606, CDBG 13-8940 Fund 609 [3] Streets related grants and other revenues sources - Capital Improvements Fund 506, STOP Augmentation Fund 507, SB325 Reimbursement Fund 508 and State STP Fund 509 [4] Gas Tax revenues are segregated into separate funds - 2106 Fund 500, 2107 Fund 501, 2107.5 Fund 502, 2105 Fund 503 and Congestion Relief (2103 Gas Tax)Fund 510 [5] Asset Seizure and Forfeiture related Funds - Asset Seizure Fund 630, Asset Seizure (Drugs & Alcohol) Fund 631, Federal Asset Seizure Fund 634 and Asset Forfeiture 11470.2 Fund 638 [6] Police related funds - H&S Education 11489 fund 633, Supplemental Law Enforcement Services Fund 635, Local Law Enforcement Block Grant Fund 637 and Special Revenue Police fund 639 [7] Parks and Recreation Facilities funds - Park Development Fund 300, Anton Stadium Fund 301, Observatory Park Fund 302, Parks and Playgrounds Fund 303, Swimming Pool Fund 304, Riverside Park Fund 305, Skate Park Fund 306 and Softball Complex Fund 307 (concluded) Page 5 of 5