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Home My WebLink AboutState of California Department of Transportation (Caltrans) 2016-07-23PROGRAM SUPPLEMENT NO. 060 to ADMINISTERING AGENCY -STATE AGREEMENT FOR STATE FUNDED PROJECTS NO 00059S COU No. 1617-149 Adv Project ID Date: July 15, 2016 0116000070 Location: 01-MEN-0-UKI Project Number: ATPL-5049(027) E.A. Number: Locode: 5049 This Program Supplement, effective , hereby adopts and incorporates into the Administering Agency -State Agreement No. 00059S for State Funded Projects which was entered into between the ADMINISTERING AGENCY and the STATE with an effective date of 07/27/07 and is subject to all the terms and conditions thereof. This PROGRAM SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. �2_dUU — t1/ approved by the ADMINISTERING AGENCY on //_ 5-__ 2_ Jda (See copy attached). The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special Covenants and remarks set forth on the following pages. PROJECT LOCATION: In Ukiah within the Northwestern Pacific Railroad RW, from Gobbi Street to Commerce Drive for a total length of 0.8 miles. TYPE OF WORK: Pedestrian and Bike Path State Funds STATE $99,000.00 $100,000.00 CITY OF UKIAH By Title Date ` Attest LOCAL $1,000 OTHER $0.00 STATE OF CALIFORNIA on BepartmL� Tra_�ati��-- y Chief, Office of Project Implementation tYr ` Division of Local Assistance Date 101116 hereby certify upon myersonal, knowledge that budgeted funds are available for this encumbrance: Accounting OfficerP106L,' "'^' Date -7111 $99,000.00 Program Supplement 00-059S-060- SERIAL Page 1 of 4 61-MEN-0-UKI ATPL-5049(027) SPECIAL COVENANTS OR REMARKS 07/15/2016 Chapter Statutes Item Year Program BC I Category Fund Source AMOUNT Program Supplement 00-059S-060- SERIAL Page 2 of 4 01-MEN-0-UKI ATPL-5049(027) SPECIAL COVENANTS OR REMARKS 07/15/2016 �. A. This PROJECT will be administered in accordance with the applicable CTC STIP guidelines and the Active Transportation Program guidelines as adopted or amended, the Local Assistance Procedures Manual (LAPM), the Local Assistance Program Guidelines (LAPG), and this PROGRAM SUPPLEMENT. B. This PROJECT is programmed to receive State funds from the Active Transportation Program (ATP). Funding may be provided under one or more components. A component(s) specific fund allocation is required, in addition to other requirements, before reimbursable work can occur for the component(s) identified. Each allocation will be assigned an effective date and identify the amount of funds allocated per component(s). This PROGRAM SUPPLEMENT has been prepared to allow reimbursement of eligible PROJECT expenditures for the component(s) allocated. Unless otherwise determined, the effective date of the component specific allocation will constitute the start of reimbursable expenditures. C. STATE and ADMINISTERING AGENCY agree that any additional funds made available by future allocations will be encumbered on this PROJECT by use of a STATE - approved Allocation Letter and STATE Finance Letter. ADMINISTERING AGENCY agrees that STATE funds available for reimbursement will be limited to the amount allocated by the California Transportation Commission (CTC) and/or the STATE. D. Upon ADMINISTERING AGENCY request, the CTC and/or STATE may approve supplementary allocations, time extensions, and fund transfers between components. Funds transferred between allocated project components retain their original timely use of funds deadlines, but an approved time extension will revise the timely use of funds criteria for the component(s) and allocation(s) requested. Approved supplementary allocations, time extensions, and fund transfers between components made after the execution of this PROGRAM SUPPLEMENT will be documented and considered subject to the terms and conditions thereof. Documentation will consist of a STATE approved Allocation Letter, Fund Transfer Letter, Time Extension Letter, and Finance Letter, as appropriate. E. This PROJECT is subject to the timely use of funds provisions enacted by the Active Transportation Program guidelines, as adopted or amended, and by approved CTC and State procedures as outlined below. Funds allocated for the environmental & permits (E&P), plan specifications & estimate (PS&E), and right-of-way components are available for expenditure until the end of the second fiscal year following the year in which the funds were allocated. . Funds allocated for the construction component are subject to an award deadline and contract completion deadline. ADMINISTERING AGENCY agrees to award the contract within 6 months of the construction fund allocation and to complete and accept the construction within 36 months of award. F. Award information shall be submitted by the ADMINISTERING AGENCY to the District Program Supplement 00-059S-060- SERIAL Page 3 of 4 01-MEN-0-UKI ATPL-5049(027) SPECIAL COVENANTS OR REMARKS 07/15/2016 Local Assistance Engineer immediately after project contract award and prior to the submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract. Failure to do so will cause a delay in the State processing of invoices for the construction phase. G. The ADMINISTERING AGENCY shall invoice STATE for environmental & permits (E&P), plans specifications & estimate (PS&E), and right-of-way costs no later than 180 days after the end of last eligible fiscal year of expenditure. For construction costs, the ADMINISTERING AGENCY has 180 days after project completion or contract acceptance to make the final payment to the contractor prepare the final Report of Expenditures and final invoice, and submit to STATE for verification and payment. H. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current LAPM and the Active Transportation Program (ATP) Guidelines. I. ADMINISTERING AGENCY agrees to comply with Office of Management and Budget (OMB) Circular A-87, Cost Principles for State and Local Governments, and 49 CFR, Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. Notwithstanding the foregoing, ADMINISTERING AGENCY will not be required to comply with 49 CFR, Part 18.36 (i), subsections (3), (4), (5), (6), (8), (9), (12), and (13). J. By executing this PROGRAM SUPPLEMENT, ADMINISTERING AGENCY agrees to comply with all reporting requirements in accordance with the Active Transportation Program guidelines, as adopted or amended. Program Supplement 00-059S-060- SERIAL Page 4 of 4 RESOLUTION NO. 2000-34 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH GRANTING BLANKET AUTHORIZATION TO THE CITY MANAGER TO EXECUTE RIGHT-OF-WAY CERTIFICATES AND OTHER PROJECT DOCUMENTS WHEREAS, the City of Ukiah routinely must certify rights of way and execute other project documents on Federal Highway Administration (FHWA) and State of California funded highway projects; and WHEREAS, such certification is in the form of Right -of -Way Certifications according to Caltrans procedures, which facilitate FHWA program regulations, as set forth in the Caltrans Local Assistance Procedures Manual, dated 1 January 1998; and WHEREAS, Caltrans regulations, as stated in Chapter 13 of the Local Assistance Procedures Manual, provide that local public agencies may grant blanket authorization to a particular officer, or his or her designee, to approve and sign such Right -of -Way Certifications; and WHEREAS, the City Manager is the appropriate City officer to sign such Right - of -Way Certifications by virtue of being responsible for the City Maintained Street System; and WHEREAS, Caltrans encourages streamlining of procedures involving local public agencies and has therefore suggested that blanket authorization be obtained by the City Manager to approve and sign Right -of -Way Certifications, and other project documents. NOW, THEREFORE, BE IT RESOLVED by the Ukiah City Council that the City Manager be and hereby is authorized and directed to approve, execute, and sign Right - of -Way Certifications and other project documents for all FHWA and State of California funded projects on behalf of the City of Ukiah; and BE IT FURTHER RESOLVED that this authorization shall remain in force until rescinded by this Council. Page 1 of 2 PASSED AND ADOPTED this 5th day April, 2000, by the following roll call vote: AYES: Councilmembers Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: Councilmember Smith. ABSTAIN: None. ATTEST: Karen Yoast, De ty City Clerk 4:Res:FHW A i m M tin, Mayor City of Ukiah. Caiifomia Certified To Be A True and Exact Copy Oaa 46W�,WCMp C,0 Page 2 of 2 STATE OF CALIFORNIA - CALIFORNIA STATE TRANSPORTATION AGENCY EDMUND G. BROWN Jr., Governor DEPARTMENT OF TRANSPORTATION f Division of Local Assistance` 1120 N STREET °: 7 P.O. BOX 942874, MS# 1 :•• Sacramento, CA 94274-0001 TTY 711 (916) 654-3883 Fax (916) 654-2408 File: 01-MEN-0-UKI October 4, 2016 Mr. Tim Eriksen Director of Public Works City of Ukiah 300 Seminary Avenue Ukiah, CA 95482-5400 Dear Mr. Eriksen: ATPL-5049(027) In Ukiah within the Northwestern Pacific Railroad RW, from Gobbi Street to Commerce Drive for a total Enclosed is your fully executed copy of Program Supplement Agreement No. 0060 Rev. 000 to Administering Agency - State Master Agreement No. 00059S . Sincerely, WINTON EMMETT, Chief Office of Project Implementation - North Division of Local Assistance Enclosure c: OLP AE Project Files (01) DLAE - Suzanne Theiss STATE OF CALIFORNIA. DEPARTMENT OF TRANSPORTATION PROGRAM SUPPLMENT AND CERTIFICATION FORM PSCF (REV. 01/2010) Clains Audits 3301 "C Street, Rm 404 Sacramento, CA 95816 DATE PREPARED: 07/19/2016 REQUISITION NUMBER / CONTRACT NUMBER: RQS 011700000014 Page _ of_ PROJECT NUMBER: 0116000070 FROM: Department of Transportation SUBJECT: Encumbrance Document VENDOR/ LOCAL AGENCY: CITY OF UKIAH CONTRACTAMOUNT: $99,000.00 PROCUREMENT TYPE Local Assistance ADA NOtll For individuals with sensory disabilities, this document is available in alternate formats. For information, call (915) 654-6410 of TDD (916) -3880 or write Records and Forms Management, 1120 N. Street, MS -89, Sacramento, CA 95814.