HomeMy WebLinkAboutRau & Associates, Inc. 2016-10-24(k -4- l�l '7-13S
AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES
This Agreement, made and entered into this � day of`, 2016 ("Effective
Date"), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and
Rau and Associates, a Corporation organized and in good standing under the laws of the state
of California, hereinafter referred to as "Consultant".
RECITALS
This Agreement is predicated on the following facts:
a. City requires consulting services related to Surveying a water service to determine if it is
within an existing utility easement.
b. Consultant represents that it has the qualifications, skills, experience and properly
licensed to provide these services, and is willing to provide them according to the terms
of this Agreement.
C. City and Consultant agree upon the Scope -of -Work and Work Schedule attached hereto
as Attachment "A", describing contract provisions for the project and setting forth the
completion dates for the various services to be provided pursuant to this Agreement.
TERMS OF AGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 The Project is described in detail in the attached Scope -of -Work (Attachment "A")
2.0 SCOPE OF SERVICES
2.1 As set forth in Attachment "A".
2.2. Additional Services. Additional services, if any, shall only proceed upon written
agreement between City and Consultant. The written Agreement shall be in the form of
an Amendment to this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of services as required
by the Scope -of -Work upon receipt of a Notice to Proceed from City and shall complete
such services within a reasonable period of time from receipt of the Notice to Proceed.
Consultant shall complete the work to the City's reasonable satisfaction, even if contract
disputes arise or Consultant contends it is entitled to further compensation.
4.0 COMPENSATION FOR SERVICES
4.1 Basis for Compensation. For the performance of the professional services of this
Agreement, Consultant shall be compensated on a time and expense basis not to
exceed a guaranteed maximum dollar amount of $4,740. Labor charges shall be based
upon hourly billing rates for the various classifications of personnel employed by
Consultant to perform the Scope of Work as set forth in the attached Attachment B,
Std — ProfSvcsAgreement- November 20, 2008
PAGE 1 OF 7
which shall include all indirect costs and expenses of every kind or nature, except direct
expenses. The direct expenses and the fees to be charged for same shall be as set
forth in Attachment B. Consultant shall complete the Scope of Work for the not -to -
exceed guaranteed maximum, even if actual time and expenses exceed that amount.
4.2 Changes. Should changes in compensation be required because of changes to the
Scope -of -Work of this Agreement, the parties shall agree in writing to any changes in
compensation. "Changes to the Scope -of -Work" means different activities than those
described in Attachment "A" and not additional time to complete those activities than the
parties anticipated on the date they entered this Agreement.
4.3 Sub -contractor Payment. The use of sub -consultants or other services to perform a
portion of the work of this Agreement shall be approved by City prior to commencement
of work. The cost of sub -consultants shall be included within guaranteed not -to -exceed
amount set forth in Section 4.1.
4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this
contract shall be based upon submission of monthly invoices for the work satisfactorily
performed prior to the date of the invoice less any amount already paid to Consultant,
which amounts shall be due and payable thirty (30) days after receipt by City. The
invoices shall provide a description of each item of work performed, the time expended
to perform each task, the fees charged for that task, and the direct expenses incurred
and billed for. Invoices shall be accompanied by documentation sufficient to enable City
to determine progress made and to support the expenses claimed.
5.0 ASSURANCES OF CONSULTANT
5.1 Independent Contractor. Consultant is an independent contractor and is solely
responsible for its acts or omissions. Consultant (including its agents, servants, and
employees) is not the City's agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent
contractor and not an employee, joint venturer, or partner of City for any purpose
whatsoever. City shall have no right to, and shall not control the manner or prescribe the
method of accomplishing those services contracted to and performed by Consultant
under this Agreement, and the general public and all governmental agencies regulating
such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in City have been
inserted solely to achieve compliance with federal and state laws, rules, regulations, and
interpretations thereof. No such provisions and no other provisions of this Agreement
shall be interpreted or construed as creating or establishing the relationship of employer
and employee between Consultant and City.
Consultant shall pay all estimated and actual federal and state income and self-
employment taxes that are due the state and federal government and shall furnish and
pay worker's compensation insurance, unemployment insurance and any other benefits
required by law for himself and his employees, if any. Consultant agrees to indemnify
and hold City and its officers, agents and employees harmless from and against any
claims or demands by federal, state or local government agencies for any such taxes or
benefits due but not paid by Consultant, including the legal costs associated with
defending against any audit, claim, demand or law suit.
Std - ProfSvcsAgreement- November 20, 2008
PAGE 2 OF 7
Consultant warrants and represents that it is a properly licensed professional or
professional organization with a substantial investment in its business and that it
maintains its own offices and staff which it will use in performing under this Agreement.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely
to City. Consultant has no interest and will not acquire any direct or indirect interest that
would conflict with its performance of the Agreement. Consultant shall not in the
performance of this Agreement employ a person having such an interest. If the City
Manager determines that the Consultant has a disclosure obligation under the City's
local conflict of interest code, the Consultant shall file the required disclosure form with
the City Clerk within 10 days of being notified of the City Manager's determination.
6.0 INDEMNIFICATION
6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2
Consultant shall not begin work under this Agreement until it procures and maintains for
the full period of time allowed by law, surviving the termination of this Agreement
insurance against claims for injuries to persons or damages to property, which may arise
from or in connection with its performance under this Agreement.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
Insurance Services Office ("ISO) Commercial General Liability Coverage
Form No. CG 20 10 10 01 and Commercial General Liability Coverage —
Completed Operations Form No. CG 20 37 10 01.
2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1
"any auto" or Code 8, 9 if no owned autos and endorsement CA 0025.
3. Worker's Compensation Insurance as required by the Labor Code of the
State of California and Employers Liability Insurance.
4. Errors and Omissions liability insurance appropriate to the consultant's
profession. Architects' and engineers' coverage is to be endorsed to
include contractual liability.
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
General Liability: $1,000,000 combined single limit per occurrence for
bodily injury, personal injury and property damage including operations,
products and completed operations. If Commercial General Liability
Insurance or other form with a general aggregate limit is used, the
general aggregate limit shall apply separately to the work performed
under this Agreement, or the aggregate limit shall be twice the prescribed
per occurrence limit.
2. Automobile Liability: $1,000,000 combined single limit per accident for
bodily injury and property damage.
Std - ProfSvcsAgreement- November 20, 2008
PAGE 3 OF 7
3. Worker's Compensation and Employers Liability: Worker's compensation
limits as required by the Labor Code of the State of California and
Employers Liability limits of $1,000,000 per accident.
4. Errors and Omissions liability: $1,000,000 per occurrence.
C. Deductibles and Self -Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by
the City. At the option of the City, either the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects to the City, its officers,
officials, employees and volunteers; or the Consultant shall procure a bond
guaranteeing payment of losses and related investigations, claim administration
and defense expenses.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
General Liability and Automobile Liability Coverages
a. The City, it officers, officials, employees and volunteers are to be
covered as additional insureds as respects; liability arising out of
activities performed by or on behalf of the Consultant, products
and completed operations of the Consultant, premises owned,
occupied or used by the Consultant, or automobiles owned, hired
or borrowed by the Consultant for the full period of time allowed by
law, surviving the termination of this Agreement. The coverage
shall contain no special limitations on the scope -of -protection
afforded to the City, its officers, officials, employees or volunteers.
The Consultant's insurance coverage shall be primary insurance
as respects to the City, its officers, officials, employees and
volunteers. Any insurance or self-insurance maintained by the
City, its officers, officials, employees or volunteers shall be in
excess of the Consultant's insurance and shall not contribute with
it.
Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the City, its officers, officials,
employees or volunteers.
d. The Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect
to the limits of the insurer's liability.
2. Worker's Compensation and Employers Liability Coverage
The insurer shall agree to waive all rights of subrogation against the City,
its officers, officials, employees and volunteers for losses arising from
Consultant's performance of the work, pursuant to this Agreement.
Std - ProfSvcsAgreement- November 20, 2008
PAGE 4 OF 7
3. Professional Liability Coverage
If written on a claims -made basis, the retroactivity date shall be the
effective date of this Agreement. The policy period shall extend for the
duration of the work.
4. All Coverages
Each Insurance policy required by this clause shall be endorsed to state
that coverage shall not be suspended, voided, canceled by either party,
reduced in coverage or in limits except after thirty (30) days prior written
notice by certified mail, return receipt requested, has been given to the
City.
E. Acceptability of Insurers
Insurance is to be placed with admitted California insurers with an A.M. Best's
rating of no less than A- for financial strength, AA for long-term credit rating and
AMB -1 for short-term credit rating.
F. Verification of Coverage
Consultant shall furnish the City with Certificates of Insurance and with original
Endorsements effecting coverage required by this Agreement. The Certificates
and Endorsements for each insurance policy are to be signed by a person
authorized by that insurer to bind coverage on its behalf. The Certificates and
Endorsements are to be on forms provided or approved by the City. Where by
statute, the City's Workers' Compensation - related forms cannot be used,
equivalent forms approved by the Insurance Commissioner are to be substituted.
All Certificates and Endorsements are to be received and approved by the City
before Consultant begins the work of this Agreement. The City reserves the right
to require complete, certified copies of all required insurance policies, at any
time. If Consultant fails to provide the coverages required herein, the City shall
have the right, but not the obligation, to purchase any or all of them. In that
event, the cost of insurance becomes part of the compensation due the
contractor after notice to Consultant that City has paid the premium.
G. Subcontractors
Consultant shall include all subcontractors or sub -consultants as insured under
its policies or shall furnish separate certificates and endorsements for each sub-
contractor or sub -consultant. All coverage for sub -contractors or sub -consultants
shall be subject to all insurance requirements set forth in this Paragraph 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition
thereto, Consultant agrees, for the full period of time allowed by law, surviving the
termination of this Agreement, to indemnify the City for any claim, cost or liability that
arises out of, or pertains to, or relates to any negligent act or omission or the willful
misconduct of Consultant in the performance of services under this contract by
Consultant, but this indemnity does not apply to liability for damages for death or bodily
injury to persons, injury to property, or other loss, arising from the sole negligence, willful
misconduct or defects in design by the City, or arising from the active negligence of the
City.
Std - ProfSvcsAgreement- November 20, 2008
PAGE 5 OF 7
"Indemnify," as used herein includes the expenses of defending against a claim and the
payment of any settlement or judgment arising out of the claim. Defense costs include
all costs associated with defending the claim, including, but not limited to, the fees of
attorneys, investigators, consultants, experts and expert witnesses, and litigation
expenses.
References in this paragraph to City or Consultant, include their officers, employees,
agents, and subcontractors.
7.0 CONTRACT PROVISIONS
7.1 Ownership of Work. All documents furnished to Consultant by City and all documents or
reports and supportive data prepared by Consultant under this Agreement are owned
and become the property of the City upon their creation and shall be given to City
immediately upon demand and at the completion of Consultant's services at no
additional cost to City. Deliverables are identified in the Scope -of -Work, Attachment "A".
All documents produced by Consultant shall be furnished to City in digital format and
hardcopy. Consultant shall produce the digital format, using software and media
approved by City.
7.2 Governing Law. Consultant shall comply with the laws and regulations of the United
States, the State of California, and all local governments having jurisdiction over this
Agreement. The interpretation and enforcement of this Agreement shall be governed by
California law and any action arising under or in connection with this Agreement must be
filed in a Court of competent jurisdiction in Mendocino County.
7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments
set forth the entire understanding between the parties.
7.4 Severability. If any term of this Agreement is held invalid by a court of competent
jurisdiction, the remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement
of both parties in writing.
7.6 Assignment. Consultant's services are considered unique and personal. Consultant
shall not assign, transfer, or sub -contract its interest or obligation under all or any portion
of this Agreement without City's prior written consent.
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement
shall be a waiver of any other or subsequent breach of the same or any other covenant,
term or condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of
the Agreement; 2) because funds are no longer available to pay Consultant for services
provided under this Agreement; or 3) City has abandoned and does not wish to complete
the project for which Consultant was retained. A party shall notify the other party of any
alleged breach of the Agreement and of the action required to cure the breach. If the
breaching party fails to cure the breach within the time specified in the notice, the
contract shall be terminated as of that time. If terminated for lack of funds or
abandonment of the project, the contract shall terminate on the date notice of
termination is given to Consultant. City shall pay the Consultant only for services
Std — ProfSvcsAgreemem- November 20, 2008
PAGE 6 OF 7
performed and expenses incurred as of the effective termination date. In such event, as
a condition to payment, Consultant shall provide to City all finished or unfinished
documents, data, studies, surveys, drawings, maps, models, photographs and reports
prepared by the Consultant under this Agreement. Consultant shall be entitled to
receive just and equitable compensation for any work satisfactorily completed
hereunder, subject to off -set for any direct or consequential damages City may incur as
a result of Consultant's breach of contract.
7.9 Duplicate Originals. This Agreement may be executed in duplicate originals, each
bearing the original signature of the parties. When so signed, each such document shall
be admissible in administrative or judicial proceedings as proof of the terms of the
Agreement between the parties.
8.0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when
personally delivered or deposited in the mail (certified or registered) addressed to the
parties as follows:
CITY OF UKIAH RAU AND ASSOCIATES, INC
DEPT. OF PUBLIC WORKS ATTN: GEORGE RAU
300 SEMINARY AVENUE 100 NORTH PINE STREET
UKIAH, CALIFORNIA 95482-5400 UKIAH, CA 95482
9.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:
CONSULTANT
BY:
Pit t 5iO T Date
PRINT NAME: ��Oi�G� C• �•4c1
21121 1Ss,7
IRS IDN Number
CITY OF UKIAH
BY: - A> 3t (�
Date
ITY MA AGER
ATTEST
CIV CLERK Date
SId - ProfSvcsAgreemem - November 20. 2008
PAGE 7 OF 7
A
D ASSOCIATES INC.
CIVIL ENGINEERS • LAND SURVEYORS
ATTACHMENT A
CONTRACT &l I 2->
Mr. Tim Ericksen, Director and City Engineer April 18, 2016
City of Ukiah, Department of Public Works
300 Seminary Avenue
Ukiah, CA 95482-5400
PROPOSAL: SURVEY THE SOUTH BOUNDARY LINE OF 704 NORTH STATE STREET
AND LOCATE AN EXISTING WATER LATERAL TO DETERMINE IF IT IS
SITUATED WITHIN AN EXISTING 20' WIDE UTILITY EASEMENT
Dear Mr. Ericksen:
Rau and Associates, Inc. (RAU) is pleased to respond to the City of Ukiah's RFP for Surveying
Services necessary for a new waterline lateral replacement. The task requires a survey of the
south boundary line of the property at 704 North State Street in order to locate a utility and
access easement and possibly write a new easement for the new lateral located at 704 North
State Street.
RAU's proposal includes a work plan for completing the surveying and mapping tasks of
surveying the southern boundary line of the subject property, and locating the existing water line
lateral relative to the easements of record in the area.
We have performed preliminary office research on the subject parcel and easement(s) and
discovered that there are two existing easements, lying northerly of the southern boundary line,
being 20' and 25' wide. Both easements are for ingress and egress, sewer lines, water lines,
telephone lines, and gas lines. The work product will include a plot of the southern boundary
line of the parcel and the two easements of record, together with the marked location of the
water line.
RAU staff will work closely with City Staff to arrive at a location of the replacement water lateral
to assure it is within a documented easement, if possible. Part of the task of locating the
southern boundary line is locating and verifying City of Ukiah well monuments in the centerline
of State Street near the intersection of Clara Street and at the intersection of Evans Street and
State Street.
However, if the field survey reveals that the existing waterline lateral is not possible to
reconstruct within the existing easements, we will provide the City with different options of how
to proceed forward to resolve the issue and to assure that the new lateral will be constructed in
a new easement recorded with the Mendocino County Recorder's office. Developing a legal
description for a new easement, if necessary, is not included in the estimated cost of the
100 NORTH PINE STREET • UKIAH, CALIFORNIA 95482 • 707-462-6536 • FAX 707-463-2729
www.rauandassoc.com
Mr. Tim Ericksen, April 18, 2016
Page 2
• George Rau, PE, the president of the firm, will serve as Principal in Charge, and
Responsible Project Surveyor. He will direct the work of the surveyors to collect the
necessary data.
• John Johnson is our party chief on surveys and the design drafter on many public works
and private projects, working closely with George Rau as the survey work progresses.
• Chris Rau is the other member of our survey team who has years of experience in
performing topographic mapping and boundary surveys, as well as construction staking.
He is responsible for setting up the control network which not only serves as a basis for
preliminary design work, but also serves as a convenient layout grid for construction
staking.
This proposal presents a firm offer that shall remain valid for a period of at least 30 days from
the date of its presentation. As president of the firm, George Rau is authorized to negotiate a
contract and bind the firm to the terms of the contract.
We greatly appreciate this opportunity to be of service and look forward to working closely with
your staff in completing this project.
Very truly yours,
GYY 66X
C 2190€3 George C. Rau
Exp. 09-30-2017
� President
yt Registered Civil Engineer 21908
+<. sT c ►v�� �`�/•r Reg. Geotechnical Engineer 00710
'C , Expires 9-30-17
Z/R16016
SCHEDULE OF FEES - Table 33
Effective September 1, 2015
Administration
Associate Civil Engineer
Chief of Party (PW)
Construction Inspector/QSP Specialist (PW)
Expert Witness/Testimony at Trial, Deposition, Arbitration
GPS Operator
Instrument Operator (PW)
Materials Tester including PW (nuclear gauge charge may apply)
Outside Services
Project Coordinator
Registered Civil Engineer Principal
Rodman (PW)
Sr. Staff Engineer/Surveyor/QSP Specialist
Survey Manager
Technician I
Technician II
Vehicle Use (subject to change due to Internal Revenue Standards)
Laboratory Tests:
Texture Analysis (Mendocino County Health Dept.)
Unit Dry Weight -Moisture Content (Tube Sample or Ped)
Sand Equivalent (CTM 217)
Sieve Analysis - Coarse Aggregates (CTM 202)
Sieve Analysis - Fine Aggregate (CTM 202)
Maximum Dry Density (ASTM D1557)
4" Mold
6" Mold
Maximum Dry Density (ASTM D698)
Maximum Wet Density (CTM 216)
Unit Weight of Aggregate (CTM 212)
Method A or B
Method C
Crushed Particle Analysis (CTM 205)
Cleanness Value (CTM 227)
Durability Index - Coarse (CTM 229)
Durability Index - Fine (CTM 229)
Specific Gravity & Absorption (CTM 206)
Plasticity Index (ASTM 4318)
Expansion Index (UBC Standard 18-2)
Unit Weight of Fresh Concrete (CTM 518)
Ball Penetration (CTM 533)
Air Content of Fresh Concrete (CTM 504)
Sample Preparation Times
Special Equipment Rates:
$60.00/hr.
$140.00/hr.
$135.00/hr.
$128.00/hr.
$250.00/hr. (4 hour minimum)
$135.00/hr.
$118.00/h r.
$116.00/h r.
Cost + 15%
$70.00/hr.
$175.00/hr.
$115.00/h r.
$115.00/hr.
$135.00/hr.
$38.00/hr.
$72.00/hr.
$0.54/mile
Supplemental Billings:
$ 45.00/ea.
$35.00/ea.
$110.00/ea.
$50.00/ea.
$90.00/ea.
$205.00/ea.
$235.00/ea.
$190.00/ea.
$235.00/ea.
$55.00/ea.
$39.00/ea.
$67.00/ea.
$67.00/ea.
$140.00/ea.
$220.00/ea,
$90.00/ea.
$162.00/ea.
$190.00/ea.
Technician Hourly Rate
Technician Hourly Rate
Technician Hourly Rate
Technician Hourly Rate
All Terrain Vehicle $45.00/per day* Engineering Copies 24 X 36 $3.00/sheet
Computer Aided Design Software $10.00/hr. Engineering Copies 18 X 26 $2.00/sheet
GPS Equipment $600/per day* Engineering Copies 11 X 17 $1.00/sheet
Nuclear Gauge $100/per day* Steel Fence Posts $8.00/each
Robotic Total Station $200/per day* Survey Monuments $3.00/each
* One Day Minimum Charge
Invoices will be rendered monthly, as a final or progress billing, whichever applies, and are payable upon
receipt, unless a mutually acceptable payment schedule has been established. Late Fees at a rate of
1 '/z% per month, computed and charged monthly on the entire unpaid balances, shall be payable
on accounts not paid within 30 days from invoice date.
Survey
- Prof Svcs Agreement -July 20, 2009 (Updated 7/1/2014)
PAGE 8 OF 8
AND ASSOCIATES rNC. Fee Schedule 33
CIVIL ENGINEERS - LAND SURVEYORS
Job No. R16016 Job Name: City SS Easement -N St Date: 4-18-2016
PHASES Task 1 Task 2 Task 3 Task 2
Registered Civil Engineer Principal
Associate Civil Engineer
Survey Manager
Chief of Party (PW)
GPS Specialist
Construction Inspector (PW)
Instrument Operator (PW)
Materials Tester (PW)
Nuclear Gauge Charge)
Sr. Staff Engineer
Rodman (PW)
QSD/QSP Specialist (non PW)
Technician II
Project Coordinator
Administrative
Technician I
Vehicle Use (miles)
RTK GPS Equipment (per day)
Lab Unit Prices
Computer Hours
Permit Fees
Backhoe and Operator
Outside Service
Reimbursables
BUDGET FOR PHASE
PW = Prevailing Wages
(W/o
Rate/Cost
175
140
135
135
135
128
118
116
115
115
110
72
70
60
38
0.575
600
0
10
0
100
cost + 15%
cost
hrs/
cost total
1 $ 175.00
11 $ 1,485.00
W -
12 $ 1,660.00
r lulu owvcya
hrs/
cost total
1 $ 175.00
6 $ 810.00
(1) Title Report=
(2) Map Checking Fees=
(3) Recording Fees=
(4) Monuments=
4 $ 460.00
R,
11 $ 1,445.00
Subtotal 0
Worksheet Page 1
Plat Staking
hrs/
cost
total
1 $
175.00
4 $
540.00
5 $
715.00
hrs/
cost total
8 $ 920.00
8 $ 920.00
Total Sheet 1
Total Sheet 2
Total Sheet 3
Total Sheet 4
Reimbursables
h rs/
cost total
0 $
$ 4,740.00
GRAND TOTAL= $ 4,740.00