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HomeMy WebLinkAboutSHN Consulting Engineers & Geologists, Inc. 2016-05-09; Amendment 1 2016-09-22C,W� 'Mo it - 2.�2- q - A-) CITY OF UKIAH AMENDMENT NO. 1 TO AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES DATED MAY 9, 2016 TERMS AND CONDITIONS All terms and conditions of the Agreement for Professional Consulting Services dated May 9, 2016 shall remain in force and effect except as modified by this first amendment. AUTHORIZATION Upon execution of this amendment, service provider is authorized to provide the service described under the Scope of Additional Work identified in this Amendment No. 1. SCOPE OF ADDITIONAL WORK Work authorized by this amendment shall include that work described in the July 19, 2016 letter proposal from SHN Consulting Engineers & Geologists, Inc. A copy of said letter is included in this first amendment. COMPENSATION Compensation for the performance of the additional work shall be made on a time and expense basis at Consultant's customary fees. Expenses shall not exceed a maximum total cost of $32,380. SHN CONSULTING ENGINEERS AND GEOLOGISTS, INC. BY: THOMAS M. HERMAN PRINCIPAL 9/, ill �,- DATE Amendment No. 1 to Agreement for Professional Consulting Services CITY OF UKIAH SA4G,OMO CI' MAN ER DATE CONSULTING ENGINEERS & GEOLOGISTS, INC. 335 S. Main St.- Willits, CA 95490-3977. 707/459-4518 • FAX: 707/459-1884 • willitsinfo@shn-engr.com Reference: 415080.200 July 19, 2016 Richard Seanor Via email: rseanor@cityofukiah.com Deputy Public Works Director City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Subject: Engineering Services Contract Amendment - North State Street Intersection and Storm Drainage Improvements -Low Gap Road/Brush Street Dear Mr. Seanor : Under your direction, we submitted an engineering services proposal on April 27, 2016 for the preparation of plans for new curb returns on the northwest and northeast corners of North State Street and Low Gap Road/ Brush Street together for the repair of the collapsed storm drain at the northwest corner of North State Street and Low Gap Road. When SHN Consulting Engineers & Geologists, Inc. (SHN) started the original discussions regarding this work, the City of Ukiah was only considering the improvements to the northwest corner curb return and repair of the collapse sidewalk to be constructed as a Contractor Change Order for extra work. We were directed by Tim Eriksen during a meeting to put the project on hold temporarily because of complications with the Contractor working on the Sewer Main Improvements project. We were later directed by yourself to move forward with preparing an estimate for engineering services and to include both the northeast and northwest corner curb returns and repair the of the collapsed storm drain at the northwest corner. It was the hope that this work could be added to the North State Sewer Project Improvements by Contractor Change Order. We provided a proposed cost of $9,780 for the preparation of engineering plans for this work with a budget to facilitate a quick, internal approval so the engineering work could be started in an effort to provide plans to the Contractor for a Change Order budget prior to the finishing of the existing project. We endeavored to perform these services as quickly as possible. We understood this effort would include the relocation of two traffic signal poles and the associated pull boxes and electrical conduits in the sidewalk. Subsequent to the authorization of the original work order, the following elements were added to the Scope of Work at different times, and were thus included on the plans per the direction of various City of Ukiah personnel: While SHN was in the process of preparing plans, it was discovered the existing storm drain in North State Street was in grade conflict with the new sewer main and had to be compromised to construct the new sewer main. It was also noted that the existing CMP storm drain was rusted along the spring line and was in need of replacement. It was then confirmed that the storm drain across North State Street needed to be replaced. We thus included the new storm drain improvement to our plans. \ \Willits\ projects\2015\415080-CoUNStateSew•\200-LowGapRdlntx\ PUBS\agr\20160719-ContractamendRevl.doc Richard Seanor Contract Amendment - Low Gap Road & North State Street Drainage and Curb Return Improvements July 19, 2016 Page 2 • After I requested the right of way documents that were prepared in 1995, we discussed the realignment of the sidewalk and driveway on Quest Mart property on Brush Street. • In the process of realigning the sidewalk, it was determined that the Quest Mart sign pole would have to be moved thus a footing design was calculated. • While SHN was preparing the new curb alignment, we were directed by yourself to replace the existing traffic light pole on the northeast corner with one large enough to provide a left turn arrow module on the mast arm over North State Street. Also, left turn arrow signal modules were to be added on all of the appropriate signal poles together with a Gridsmart camera traffic signal control system. • We later had discussions about including the rehabilitation of Brush Street where we recommended providing a new structural section as opposed to an overlay. Thus, a new structural section and limits of the rehabilitation work were prepared. • During a Sewer Project walk with Tim Eriksen and Jarod Thiele, we were directed to add pavement rehabilitation for North State Street and Low Gap Road to the project plans. • Relative to reconstructing the structural section on Brush Street, we suggested that the remaining section of CMP storm drain on Brush Street to the corner of Mazzoni Street should be replaced as well so future digging in Brush Street to repair a rust out storm drain would not necessary. • Upon completing a 95% complete set of plans, we then prepared a Bid Schedule with construction items and quantities for the preparation of a Bid by TGI. We have since provided pdf plans to TGI and City of Ukiah for Bid Estimate and final review. At this juncture, SHN would like to respectfully submit a request to the City of Ukiah for additional compensation for the extra work that was performed relative to the above described elements that were added to the completed plans. To date, our additional engineering services fees for the preparation of the North State Street Intersection and Storm Drainage Improvement Plans are $23,840. On July 18, 2016, the City of Ukiah requested a fee for preparing Contract Documents and Technical Specifications for the bidding of the North State Street Intersection and Storm Drain Improvements at Low Gap/ Brush Street. SHN will prepare the Contract Documents and Technical Specifications using base digital documents provided by the City of Ukiah for a fee of $8,540. We will provide the City of Ukiah a digital copy of the Contract Documents together with digital copies of the project plans for submittal to Builders Exchange Plan rooms. We will also provide three (3) hard copies of the Contract Documents and full size Project Plans signed by a California Registered Civil Engineer. The proposed amendment to the Engineering Services Contract is $23,840 for design services completed, plus an additional fee of $8,540 for the finalization of the project plans and the preparation of Contract Documents and Technical Specifications, for a total contract increase of $32,380. \ \Willits\ projects\ 2015\415080-CoUNStateSew\200-LowGapRdIntx\PUBS\a0gr\20160719-ContractamendRevl.doc Richard Seanor Contract Amendment - Low Gap Road & North State Street Drainage and Curb Return Improvements July 19, 2016 Page 3 Please review this request and call or email us at your earliest convenience to discuss the future direction for finalizing this work and the adjustment to our engineering services contract fees. We appreciate the opportunity to work with the City of Ukiah on this project and we are looking forward to providing our services on future projects. Sincerely, SHN Consulting Engineers & Geologists, Inc. Thomas A. Hunt, PE Senior Civil Engineer Project Manager TAH:amg cc: Jarod Thiele, City of Ukiah Email: jthiele@cityofukiah.com \ \ Willits\projects\2015\415030-CoUNStateSeNc\ 200-LowGapP.dIntx\PUBS\agr\20160719-ContractamendRevl.doc