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HomeMy WebLinkAboutCalifornia Land Stewardship Institute 2016-07-28COU No. 1516-213 AGREEMENT FOR ENGINEERING DESIGN AND CONSTRUCTION SERVICES Contract #15-01 THIS AGREEMENT is made and entered into this July 28, 2016 by and between the CALIFORNIA LAND STEWARDSHIP INSTITUTE, 550 Gateway Dr. #108 Napa, Ca. 94558; a non-profit corporation, (hereinafter referred to as CLSI), and the City of Ukiah; 300 Seminary Avenue Ukiah, CA 95482, a municipality, (hereinafter referred to as the "CITY"). WITNESSETH: WfIEREAS, CLSI has heretofore entered into a PROPOSITION 84 SUB -GRANTEE AGREEMENT (hereinafter referred to as "Prop 84 Contract") with Humboldt County hereinafter referred to as "CLIENT") and Humboldt County has entered into and made part of its subcontract agreement a contract with the Ca. Department of Water Resources (hereinafter referred to as the "State" or "Prime" contract), for certain professional engineering services and construction services in connection with the Russian River Watershed Agricultural Water Conservation & Water Supply and Reliability Program; and WHEREAS, CITY represents that it has reviewed the Client's project requirements, is familiar with the Prime Contract, and possesses the requisite professional capability and capacity, including license and legal authority in the State of California, to furnish the necessary services therefore; and WHEREAS, CLSI desires to engage CITY to perform certain of the services related to the Project, and, NOW, THEREFORE, for and in consideration of the covenants and conditions hereinafter set forth, the parties do mutually agree as follows: I. SCOPE OF WORK A. CITY hereby agrees to satisfactorily perform the tasks and work set forth in Exhibit "A", entitled, "Scope of Work", attached hereto and made a part hereof, in accordance with the terms and conditions expressed herein and in a sequence, time, and manner which will permit CLSI to comply with the requirements and applicable sections of the Prime Contract, incorporated herein by this reference and attached hereto as Exhibit "D". B. In addition to the Scope of Work described herein, CITY agrees to be bound in the same manner and to the same extent that CLSI is bound by all applicable sections of the Prop 84 Contract and Prime Contract, both attached hereto as Exhibit I'D," for only those areas applicable to the CITY'S work and to the extent the CITY is involved with the CLSI contract. II. CON11PENSATION California Land Stewardship Institute For the consideration of the services satisfactorily performed by the CITY hereunder, CLSI agrees to pay CITY the sum set forth under Exhibit "B", entitled, "Compensation and Payment", attached hereto and made part hereof. III. TERMS AND CONDITIONS A. In addition to applicable provisions of the Prime Contract, CITY agrees to be bound by the General Provisions identified as Exhibit "C", attached hereto and made a part hereof. B. In the event of conflict between this Agreement and its Exhibits the following Order of Precedent shall govern: This Agreement Exhibit "A" — Scope of Work Exhibit "B" — Compensation and Payment Exhibit "C" — General Provisions Exhibit "D" — Prop 84 Contract and Prime Contract IN WITNESS WHEREOF, the authorized representatives of the parties hereto have executed this Agreement effective on the date signed. CALIFORNIA LAND STEWARDSHIP INSITITUTE By Laurel Marcus, Executive Director Date: CITY OF UKIAH Sage S acomo C' anager, Date: Q — % - ( (:: California Land Stewardship Institute EXHIBIT "A" SCOPE OF WORK AND SCHEDULE PROJECT 13: RUSSIAN RIVER WATERSHED AGRICULTURAL WATER CONSERVATION AND WATER SUPPLY RELIABILITY PROGRAM PROJECT DESCRIPTION: CLSI in partnership with the City of Ukiah will complete a portion of Phase 1 of the City's Master Plan Recycled Water Project. Phase 1, \located in Mendocino County near the City of Ukiah, that will implement a municipal recycled water system for agricultural frost control and irrigation that will replace a minimum of 180 acre feet of direct diversions per year from the Russian River. Project components include the construction of: (1) a retrofit and expansion of a pond to create a 4.6 acre foot storage pond at the Waste Water Treatment Plant (WWTP); (2) approximately 3,660 feet of 12 inch distribution pipe from the WWTP to the agricultural properties; (3) infrastructure for a new pump station at the WWTP; and 4) two agricultural storage ponds on farms adjacent to the WWTP to store the recycled water until it is needed. Under this contract the CITY will be responsible for components 1, 2 and 3 and a portion of 4. Task 13.1 Project Administration: Budget Category (a) Task 13.1(b) Labor Compliance Program Take all measures necessary to ensure compliance with applicable California Labor Code requirements, including, preparation and implementation of a labor compliance program or including any payments to the Department of Industrial Relations under Labor Code Section 1771.3. Deliverables: Proof of labor compliance if requested Task 13.1(e) Project Monitoring A Project Monitoring Plan was developed by CLSI and submitted to DWR via Humboldt County. The monitoring plan requires keeping track of the acre-feet of recycled water made available to farmers. Deliverables: Annual total of recycled water made available to farmers Task 13.1(c) Reporting Prepare monthly progress reports detailing work completed during reporting period as outlined in Exhibit G of the Humboldt County agreement. Submit reports with invoices to CLSI for review and inclusion in a progress report to be submitted to Humboldt County. Deliverables: Monthly Progress Reports California Land Stewardship Institute A_I Task 13.3 Planning/Design/Engineering and Environmental Documentation: Budget Category (c) Task 13.3(b) 30% Design This task includes the 301 a design, earthwork calculations, complete initial pipeline, pond liner estimates, hydraulic calculations, and complete necessary soil testing for the agricultural pond designs and the Phase 1 recycled water project. Deliverables: Completed 30°b design and cost estimates Task 13.3(c) 75% Design This task includes the development of preliminary designs to the 75% level using earthwork calculations, includes an update to pipeline, pumping station, pond liner estimates, update hydraulic calculations, and the incorporation of permitting requirements. Deliverables: Completed 75% designs specifications, and cost estimates. Task 13.3(d) Final Desi lans This task includes the development of final designs to the 10010 for the City of Ukiah portion of the project level using earthwork calculations, includes an update to pipeline, pumping station, pond liner estimates, update hydraulic calculations, and the incorporation of permitting requirements. Deliverables: Completed final design plans specifications and cost estimates for components 1, 2 and 3 of the project Task 13.3(e) Permit Development This task will include development and verification by CLSI, DWR and Humboldt County of the completion of applicable permits determined by final plans and specifications. A State Water Resources Control Board permit is required for the City of Ukiah portion of the project and a Title 22 report has been prepared that states that the recycled water will be used for irrigation and frost control on vineyards and orchards near the City Of Ukiah. Deliverables: Copies of SWRCB Permit Verification of grading and building permits Task 13.4 Construction/Implementation: Budget Category (d) Task 13.4(a) Construction Contracting This task will include the preparation and solicitation of bid documents that will lead to the selection of a contractor to perform work. Deliverables: Bid documents Notice of Award Notice to Proceed California Land Stewardship Institute A-2 Task 13.4(b): Project Construction This includes the construction of the following components: (1) retrofit and expand a pond to create a 4.6 acre feet storage pond at the WWTP that will accommodate the variation in demand and effluent flow; (2) approximately 3,661 feet of 12 inch diameter distribution pipe to convey water deliveries from the WWTP to the agriculture properties; and (3) infrastructure for a new pump station; Mobilization and Site Preparation Vegetation will be cleared from the pond site and construction equipment will be mobilized. Storage Pond Retrofit/expansion of approximately 4.6 acre feet at the WWTP will require grading of pond, installation of pond liner, relocation of pipes and pumps, erosion control installed around pond, and installation of fencing. Distribution Pipeline Installation of approximately 3,661 feet of 12 -inch diameter pipeline will require excavation of pipeline ditch, installation of pipe, connection of pipe to storage. Pump Station The infrastructure for a new pump will be installed to pump water through the distribution lines including cement pad, electrical lines, pipes and other materials as called for in final plans. Agricultural Storage Ponds Two agricultural storage ponds with approximate capacities of 10.5 and 10.4 acre feet have already been constructed. The CITY will provide funds to the landowner of each pond to reimburse them for 400.-0 of their portion of the pond construction cost according to the budget in Exhibit B. This reimbursement will be part of the CITY match and the amount of grant funds available to the CITY was increased from the original proposal. Demobilization The project will be tested and construction equipment will be demobilized. Deliverables: Photo documentation Task 13.4 (c): Construction Administration This task will include all administrative tasks associated with the construction including construction oversight, meetings with contractors' inspections, completion of record drawings, verification and review of testing, and payments to contractor. Deliverables: Inspection field notes As -built drawings Notification of project completion California Land Stewardship Institute A-3 Project 13- California Land Stewardship Institute, Russian River Watershed Agricultural Water Conservation & Water Supply Reliability Program Work Task Title Dante End Date 13.1b Labor Compliance Program June -15 Jun -17 13.1e Project Monitoring June -15 Aug -17 13.3 Planning/Design/Engineering/ Environmental Documentation June -14 April -16 13.3b 30% Design Jun -14 May -15 13.3c 75% Design Jun -14 Dec -15 13.3d Final Design/Plans Jun -14 Apr -16 13.3e Permit Development Jun -14 Apr -16 13.4 Construction/ Implementation June -15 Aug -17 13.4a Construction Contracting June -15 Aug -17 13.4b Project Construction June -15 Aug -17 13.4c Construction Administration June -15 Aug -17 California Land Stewardship Institute A-1 EXHIBIT "B" COMPENSATION AND PAYMENT As the work proceeds, CITY shall submit to CLSI by the 50' of each month an invoice showing the services performed in the preceding month, and the charges therefore, with hours, personnel and rates listed by task. CLSI shall bill CLIENT monthly for work completed and agrees to pay CITY for the cost of work minus 109/1 withholding required by the CLIENT, within ten business days after CLSI receives payment from CLIENT for the work. Notwithstanding any provision to the contrary herein, it shall be a condition precedent to CLSI's obligation to make any payment or reimbursement to the CITY hereunder that CLSI shall have received payment from CLIENT for the services or expenses covered by the CITY'S invoice. In case of partial payment by the CLIENT the CITY shall be paid proportionally. 2. All invoices will include a progress report as defined in Task 13.1(c). 3. The CITY shall be responsible for seeking CLSI's written authorization prior to performance by the CITY of any services which are considered by the CITY to be additional services beyond the Scope of Services contained in Exhibit "A." In the absence of such prior written authorization, any work of the CITY shall be conclusively presumed to be a part of the work called for by the Scope of Services. 4. Subject to compliance with Public Contract Code Sections 7107, 7201, 20104.2 and 20104.5, final payment to the CITY by CLSI and acceptance of such payment by the CITY upon completion of this Agreement or in the event of termination shall release and forever discharge CLSI from all claims, demands, and liabilities of every nature, whether in law or equity, arising from or in any way connected with the Project. California Land Stewardship Institute g_1 5. The amount of compensation due to the CITY is listed below: Exhibit B Budget Continued Project 13: Russian River Watershed Agricultural Water Conservation and Water Supply Reliability Program Project Sponsor: California Land Stewardship Institute Category IRWMP Grant Amount Cost Share: Non -State Fund Source* Funding Match) Total Cost Construction Implementation 489,925.00 484,930.75 932,311.10 Payments to growers for pond construction K2 Farming 19,627.21 Milovina Brothers 22,917.44 Grand Total 489,925.00 527,475.40 974,855.75 CLSI can coordinate the payments between the farmers and the City if needed. California Land Stewardship Institute I;_2 EXHIBIT "C" GENERAL PROVISIONS 1. Responsibility CITY shall be responsible for the professional quality, technical accuracy and coordination of all work to be provided hereunder, and shall, without any additional compensation, correct or revise any errors or deficiencies promptly upon notice or discovery thereof. Neither a review, approval or acceptance of, nor payment for, any of the Work required hereunder shall be construed as a waiver of any rights under this Agreement by CLSI or of any cause of action arising out of the performance of this Agreement, and CITY shall be liable for all damages caused by or arising out of CITY'S negligent performance of any Work provided or required hereunder. 2. Changes CLSI may by written authorization, make changes in the Scope of Work. If such changes result in an increase or a decrease in Work, the time required for performance thereof, or the compensation therefore, this Agreement shall be modified accordingly in writing in order for such changes to be valid. Under no circumstances shall CITY provide additional Work or incur expenses for which additional compensation is to be charged without the express written authorization of CLSI. 3. Termination a. Performance of the Work and services hereunder may be terminated by 30 day written notice by either party in whole or in part based on the other party's default in the performance of its obligations hereunder. 1. Whenever a party shall default in its obligations hereunder or fail to make progress in the prosecution of the services or Work, thereby endangering such performance, and shall fail to cure such default within ten (10) days after receipt of notice specifying the default, or, if the cure cannot be feasibly completed within said ten (10) days, the party shall have commenced to cure the default within said ten (10) days and diligently proceeds to cure the default within a reasonable time. b. Termination shall be effected by delivery to the defaulting party of a Notice of Termination, specifying the default and the steps required to cure the default. c. In the event of termination for default by CITY, CLSI shall be entitled to complete the services and Work hereunder or engage others to do so, and if the expense of completing said services and Work is greater than the amount CITY was to receive as compensation, therefore, CLSI shall be entitled to recover the difference from CITY; provided, that this remedy shall only apply to a fixed-price type Agreement. 4 Relationships California Land Stewardship Institute C -I The legal relationship of CITY to CLSI hereunder shall be that of an independent contractor and not that of an agent, employee or joint venturer. 6. Examination of Records If the Work performed by CITY hereunder are in support of any government contract or program, or under a cost -reimbursement type agreement, or for any authorized additional service or reimbursable expense, CITY shall until the expiration of seven (7) years after final payment hereunder, maintain such books and records under generally recognized accounting methods and permit inspection by CLSI or its CLIENT, or the authorized representatives of wither of them at mutually convenient times. 7. Compliance with Laws CITY shall comply with all applicable federal, state, and local laws, ordinances, rules, regulations, and orders in effect on the date of this Agreement. 7. Insurance CITY shall effect and maintain insurance and/or pooled risk coverage through the Redwood Empire Municipal Insurance Fund to protect itself, CLSI and its CLIENT against claims arising under Workmen's (Worker's) Compensation and, from claims for damages resulting from injury to or destruction of property, including loss of use thereof, caused by the error, omission, or negligent act for which CITY, its employees, agents, subcontractors, and material suppliers, or the invitees of any of them, may be responsible. CITY shall provide certificates of insurance for general and automobile liability insurance or pooled risk coverage for no less than the sum of one million dollars ($1,000,000) each to CLSI naming CLSI as an additional insured or covered party, and all certificates shall provide that the policy or policies or coverage shall not be canceled or reduced in coverages without giving CLSI thirty (30) days prior written notice. CITY shall provide proof of coverage for Worker's Compensation insurance. 8. Indemnification CITY shall indemnify and hold harmless and defend CLSI, its agents and employees from and against all claims, losses, actions and expenses including interalia, legal fees and expenses, on account of bodily injury to or death of any person (including without limitation employees, agents or authorized representatives of CLSI) or for damage to property or the work (including without limitation the property of CLSI) arising out of the negligent acts or omissions of CITY, its employees, agents or subcontractors in the performance of Work under this Agreement. 9. Remedies California Land Stewardship Institute C The rights and remedies set forth herein shall be in addition to any other remedies provided by law, and waiver by CLSI or CITY of any provision hereunder or a breach thereof by the other party, shall not be deemed a waiver of future compliance thereof and such provision shall continue in full force and effect. 10. Severability In the event that any term or condition of this Agreement is held to be illegal, invalid, or unenforceable under the laws, regulations, or ordinances of any federal, state, or other government to which this Agreement is subject, such term or provision shall be deemed severed from this Agreement and the remaining terms and provisions shall remain unaffected thereby and continue in full force. 11. Notices All notices required or permitted under this Agreement shall be considered as duly given to any party for all purposes hereof only if given to the parties specified below in writing and hand delivered; or sent by registered or certified mail, postage prepaid and return receipt requested; or sent by telex, telegram, fax or cable and also confirmed by registered mail, postage prepaid and return receipt requested. All notices shall be effective upon first receipt, unless otherwise specified herein. Laurel Marcus Executive Director California Land Stewardship Institute 550 Gateway Dr. #108 Napa, California 94558 12. ?Modification Sage Sangiacomo City Manager City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 This Agreement may only be modified by a written amendment hereto, duly executed by both parties. California Land Stewardship Institute C-3 13. Successors and Assignments Each party binds itself, its successors, assignees, and legal representatives to the other party with respect to all of the covenants of this Agreement, and further agrees that it shall not assign, subcontract, hypothecate, or transfer its interest in this Agreement, or any part thereof, without the express written consent of the other party. 14. Extent of Agreement This Agreement contains all of the promises, representations, and understandings of the parties hereto and supersedes any previous understandings, commitment, proposals, or agreements, whether oral or written, and may only be modified as hereinbefore provided. 15. Governing Law Unless otherwise specified herein, this Agreement shall be interpreted and construed and the rights of the parties hereto shall be governed by the laws of the State of California. California Land Stewardship Institute C-4 EXHIBIT "D" PRIME CONTRACT California Land Stewardship Institute D-1 PROPOSITION 84 SUB -GRANTEE AGREEMENT BY AND BETWEEN COUNTY OF HUMBOLDT AND CALIFORNIA LAND STEWARDSHIP INSTITUTE FOR THE PROJECT ENTITLED: Russian River Watershed Agricultural Water Conservation & Water Supply and Reliability Program This Agreement, entered into this day of 2014, by and between the County of Humboldt, a political subdivision of the State of California, hereinafter referred to as "COUNTY," and the California Land Stewardship Institute, a non-profit organization, hereinafter referred to as "SUB- GRANTEE," is made upon the following considerations: RECITALS WHEREAS, COUNTY has entered in to an agreement to receive grant funding with the Department of Water Resources ("DWR") pursuant to that certain, Proposition 84 Integrated Regional Water Management Round 2 Implementation Grant Agreement effective February 4, 2014 ("Proposition 84 implementation Agreement"). The Proposition 84 Implementation Agreement is incorporated herein by reference and is attached hereto as Attachment A to this Agreement. WHEREAS, SUB -GRANTEE is one of several parties intended to receive grant funding from COUNTY pursuant to said Proposition 84 Implementation Agreement for work to be completed by SUB -GRANTEE as set forth in said Proposition 84 Implementation Agreement. Such work to be completed by SUB- GRANTEE is referred to in both the Proposition 84 Implementation Agreement and in this Agreement as SUB -GRANTEE Specific Project information — Scope of Work, Schedule and Budget — are included as Attachment B of this Agreement. WHEREAS, the parties acknowledge COUNTY intends to merely administer the distribution of grant funds pursuant to the Proposition 84 Implementation Agreement and SUB -GRANTEE intends to be responsible for all other aspects of its Component in a manner to insure COUNTY's compliance with the Proposition 84 Implementation Agreement. WHEREAS, the parties desire to set forth the terms and conditions under which SUB -GRANTEE is to receive grant funds from COUNTY. AGREEMENT 1. The above recitals are incorporated herein by reference. California Land Stewardship Institute Sub Grantee Agreement Page 1 of 14 2. SUB -GRANTEE shall perform the work and provide the documentation required of COUNTY or SUB -GRANTEE pertinent to SUB-GRANTEE's Component in a timely manner as set forth in the Proposition 84 Implementation Agreement. 3. Subject to receipt of grant funds from DWR as a result of a particular request for disbursement of grant funds by SUB -GRANTEE and subject to the other terms and conditions set forth herein, COUNTY shall remit to SUB -GRANTEE such disbursement it receives from DWR as a result of such request. 4. In order to receive disbursement of grant funds, SUB -GRANTEE shall submit to COUNTY monthly invoices for eligible expenses in a form required by COUNTY. The documentation required by this paragraph shall be sent electronically where possible to: Jennifer Jenkins Kuszmar iienkins@co.humboldt.ca.us OR Devin Theobald dtheobald@co.humboldt.ca.us If hard copies need to be mailed, please direct to County of Humboldt Natural Resources Planning Division 11062 nd Street Eureka, CA 95501 or such other address COUNTY may provide SUB -GRANTEE notice of. 5. SUB -GRANTEE shall not request disbursement for any cost until such cost has been incurred and has been paid by or is due and payable by SUB -GRANTEE. 6. Notwithstanding any other provision of this Agreement, no disbursement shall be required at any time or in any manner which is in violation of, or in conflict with, federal or state laws, rules, or regulations, or which may require any rebates to the Federal Government, or any loss of tax- free status on state bonds, pursuant to any Federal statute or regulation. 7. SUB -GRANTEE acknowledges the provisions of Exhibit D, Section D.37 of the Proposition 84 Implementation Agreement and that disbursement of grant funds may be withheld to satisfy the retention requirements set forth therein. 8. SUB -GRANTEE shall not be entitled disbursement of grant funds as set forth herein if COUNTY does not receive grant funds from the DWR in connection with SUB-GRANTEE's request for disbursement. Further, if COUNTY is required to refund any disbursement made to SUB- GRANTEE to the DWR due to a violation of the Proposition 84 Implementation Agreement by California Land Stewardship Institute Sub Grantee Agreement Page 2 of 14 SUB -GRANTEE, SUB -GRANTEE shall refund to COUNTY such disbursement amount plus any interest or penalties required to be paid by COUNTY to the DWR in connection with such refund. 9. SUB -GRANTEE acknowledges it is required to obtain matching funds for its project consistent with the appropriate provisions of Exhibit B of the Proposition 84 Implementation Agreement. 10. SUB -GRANTEE acknowledges Eligible Project Costs related to its project are limited to those set forth in Exhibit B of the Proposition 84 Implementation Agreement. 11. SUB -GRANTEE makes all of the warranties, representations, covenants, and certifications with respect to its project that are otherwise made by COUNTY and with respect to the Project set forth in Exhibit D Proposition 84 Implementation Agreement. 13. SUB -GRANTEE acknowledges COUNTY is relying on SUB-GRANTEE's performance hereunder in order for COUNTY to comply with its obligations set forth in the Proposition 84 Implementation Agreement. In the event SUB -GRANTEE fails to perform its obligations hereunder, SUB- GRANTEE agrees to indemnify, defend, and hold COUNTY harmless for any liability of COUNTY under the Proposition 84 Implementation Agreement related to or arising out of any such failure by SUB -GRANTEE. 14. In the event SUB -GRANTEE violates any provision of this Agreement that could potentially result in a violation of the Proposition 84 Implementation Agreement, COUNTY may take any and all appropriate measures to prevent any such violation or to mitigate any damages COUNTY could incur as a result thereof, including but not limited to performing any work required of Sub - COUNTY hereunder, and in such case, SUB -GRANTEE shall be liable for any costs of COUNTY incurred in connection with such. 15. To enable COUNTY to confirm SUB-GRANTEE's compliance with this Agreement, upon request by COUNTY, SUB -GRANTEE shall provide COUNTY with: (i) any requested documentation; and (ii) access to any work sites or other areas associated with SUB-GRANTEE's Component for the purpose of making observations or conducting any necessary tests or studies. 16. The parties may, pursuant to mutual agreement, expand the scope of work to be performed by COUNTY hereunder, but in any event modifications to the terms of this Agreement shall be made in writing and executed by the parties. 17. SUB -GRANTEE shall not assign or otherwise transfer his duties, obligations, or interest under this agreement without prior written consent of the COUNTY. Any attempted assignment or transfer without such consent shall be void. 18. Subject to any provisions concerning assignment, all terms and conditions of this agreement shall be binding upon, inure to the benefit of, and be enforceable by, the parties thereto and their respective legal representatives, successors and assigns. 19. A waiver of any provision of this Agreement in any given instance shall not constitute a waiver of such provision in future instances. California Land Stewardship Institute Sub Grantee Agreement Page 3of14 20. This Agreement constitutes entire understanding of the parties regarding the transaction contemplated herein. 21. In the event of any dispute arising out of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees and costs. 22. This Agreement may be executed in counterparts, each of which when taken together shall constitute the entire Agreement. 23. Any action to enforce this agreement shall be governed by the laws of the State of California, and shall be tried in a Court of competent jurisdiction in the County of Humboldt, State of California; and the parties hereby waive all provisions of law providing for a change of venue to any other county. Prior to Court action, both parties agree to pursue mediation as a means to settle any dispute. 24. SUB -GRANTEE certifies by its signature below that SUB -GRANTEE or SUB-GRANTEE's agents, representatives, employees, contractors and subcontractors are not a Nuclear Weapons contractor, in that SUB -GRANTEE is not knowingly or intentionally engaged in the research, development, production, or testing of nuclear warheads, nuclear weapons systems, or nuclear weapons components as defined by the Nuclear Free Humboldt County Ordinance. SUB- GRANTEE agrees to notify COUNTY immediately if it or SUB-GRANTEE's agents, representatives, employees, contractors and subcontractors become a nuclear weapons contractor, as defined above. COUNTY may immediately terminate this agreement if it determines that the foregoing certification is false or if SUB -GRANTEE or SUB-GRANTEE's agents, representatives, employees, contractors and subcontractors become a nuclear weapons contractor. 25. Whenever it is provided in this agreement that COUNTY or SUB -GRANTEE shall give written notice to the other, said notice may be given by delivering a copy of said notice to the other party personally, or by mailing first class mail through the U.S. Postal Service, a copy of said notice at the following addresses: SUB -GRANTEE: California Land Stewardship Institute 550 Gateway Drive Napa, CA 94558 COUNTY: County of Humboldt Attn: Natural Resources Planning Division 11062 nd Street Eureka, CA 95501 California Land Stewardship Institute Sub Grantee Agreement Page 4 of 14 OCT 2,2 2014 IN WITNESS WHEREOF the parties hereto have entered into this Agreement as of the date written above by their duly authorized representatives, having full authority to so act for and on behalf of the parties hereto. COUNTY OF HUMBOLDT By: Date: Thomas K. Mattson Director, Department of Public Works Pursuant to the authority delegated by the Board of Supervisors on March 19, 2013 CALIFORNIA LAND STEWARDSHIP INSTITUTE By: Date: n V PUBLIC VV 01--- IR AV _ BUS Typed or Printed Name E, 6xtc&- KK' Fr.i BL Title F'n RP LU c_C FlLE TIC __ California Land Stewardship Institute Sub Grantee Agreement Page 5of14 ATTACHMENT A PROPOSITION 84 IMPLEMENTATION AGREEMENT DWR GRANT AGREEMENT 4600010579 California Land Stewardship Institute Sub Grantee Agreement Page 6 of 14 Grant Agreement No. 4600010579 Page I of 99 GRANT AGREEMENT BETWEEN THE STATE OF CALIFORNIA (DEPARTMENT OF WATER RESOURCES) AND COUNTY OF HUMBOLDT 4600010579 PROPOSITION 84 ROUND 2 INTEGRATED REGIONAL WATER MANAGEMENT (IRWM) IMPLEMENTATION GRANTS CALIFORNIA PUBLIC RESOURCES CODE §75026 ET SEQ. THIS GRANT AGREEMENT is entered into by and between the Department of Water Resources of the State of California, herein referred to as the "State" or DWR and the County of Humboldt, a public agency in the State of California, duly organized, existing, and acting pursuant to the laws thereof, herein referred to as the "Grantee", which parties do hereby agree as follows: 1. PURPOSE. State shall provide funding from the Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006 to Grantee to assist in financing projects associated with the North Coast Integrated Regional Water Management Plan pursuant to Chapter 8 (commencing with Section 79560) of Division 26.5 of the California Water Code (CWC), hereinafter collectively referred to as "IRWM Program." 2. TERM OF GRANT AGREEMENT. The term of this Grant Agreement begins on the date this Grant Agreements executed by State, and terminates on 01/30/2018 or when all of the Parties' obligations under this Grant Agreement are fully satisfied, whichever occurs earlier. Execution date is the date the State signs this Grant Agreement indicated on page 9. 3. TOTAL PROJECT COST. The reasonable Total Cost of the Projects is estimated to be $10,639,513. 4. GRANT AMOUNT. The maximum amount payable by the State under this Agreement shall not exceed 5,386,000.00. Of this grant amount, not less than $1,445,221 shall be expended to projects that benefit the critical water supply or water quality needs of disadvantaged communities (DAC) in the IRWM region. 5. GRANTEE COST SHARE. Grantee agrees to fund the difference between the Total Project Cost, and the Grant Amount (amount specified in Paragraph 4). Cost Share consists of Funding Match and Additional Cost Share, as documented in Exhibit B (Budget). Additional Cost Share is the amount necessary to fund the project above the Grant Amount and the Funding Match. Additional Cost Share will not be reviewed by the State for invoicing purposes; however, the Grantee is required to maintain all financial records associated with the project in accordance with Exhibit I (State Audit Document Requirements). 6. FUNDING MATCH. Funding Match is defined as the minimum amount of Grantee Cost Share required, and cannot include other State funds. Grantee is required to provide a Funding Match of at least 25% of the Total Project Cost. The Grantee's Funding Match is estimated to be $3,788,013. Grantee's Funding Match may include in-kind services that are part of Exhibit A (Work Plan) and performed after September 30, 2008. 7. GRANTEE'S RESPONSIBILITY. Grantee and its representatives shall: a) Faithfully and expeditiously perform or cause to be performed all project work as described in Exhibit A Work Plan) and in accordance with Exhibit B (Budget) and Exhibit C (Schedule). b) Accept and agree to comply with all terms, provisions, conditions, and written commitments of this Grant Agreement, including all incorporated documents, and to fulfill all assurances, declarations, representations, and statements made by Grantee in the application, documents, amendments, and communications filed in support of its request for Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006. c) Comply with all applicable California laws and regulations. d) Implement the Projects in accordance with applicable provisions of the law. e) Fulfill its obligations under the Grant Agreement, and be responsible for the performance of the projects. 8. LOCAL PROJECT SPONSOR'S RESPONSIBILITY. Grantee shall assign Local Project Sponsors to act on behalf of Grantee for the purposes of individual project management, oversight, compliance, and operations and maintenance. Local Project Sponsors shall be assigned in accordance with the participating agencies identified in the North Coast Proposition 84 Round 2 Grant Application. Exhibit F identifies Local Project Grant Agreement No. 4600010579 Page 2 of 99 Sponsors. Local Project Sponsors shall also act on behalf of Grantee in the fulfillment of Grantee responsibilities where specifically specified in this Grant Agreement. Q. BASIC CONDITIONS. State shall have no obligation to disburse money for projects under this Grant Agreement until Grantee has satisfied the following conditions: a) Grantee and Local Project Sponsors must demonstrate the availability of sufficient funds to complete each projectby submitting the most recent 3 years of audited financial statements. b) Grantee must demonstrate compliance with the groundwater compliance options set forth on page 15 of the IRWM Program Guidelines, dated November 2012. c) For the term of this Grant Agreement, Grantee submits timely Monthly Progress Reports as required by Paragraph 19, "Submission of Reports." d) Grantee submits deliverables as specified in Paragraph 19 of this Grant Agreement and in Exhibit A. e) Prior to the commencement of construction or implementation activities, Grantee shall submit the following to the State for each project: 1) Final plans and specifications certified by a California Registered Professional (Civil Engineer or Geologist (as appropriate) for each of the approved projects as listed in Exhibit A of this Grant Agreement. 2) Environmental Documentation i) Grantee submits to the State all applicable environmental, u) Documents that satisfy the CEQA process are received by the State, iii) State has completed its CEQA compliance review as a Responsible Agency, and iv) Grantep receives Written concurrence from the State of Lead Agency's CEQA documents and State notice of ve(iication of environmental permit submittal. State's concurrence of Lead Agency's CEQA documents is fully discretionary and shall constitute a condition precedent to any work (i.e., construction or implementation activities) for which it is required. Once CEQA documentation has been completed, State will consider the environmental documents and decide whether to continue to fund the projects or to require changes, alterations or other mitigation. Grantee must also demonstrate that it has complied with all applicable requirements of the National Environmental Policy Act by submitting copies of any environmental documents, including environmental impact statements, Finding of No Significant Impact, and mitigation monitoring programs as may be required prior to beginning construction/implementation 3) A monitoring plan as required by Paragraph 21, "Project Monitoring Plan Requirements." 10. DISBURSEMENT OF FUNDS. State will disburse to Grantee the amount approved, subject to the availability of funds through normal State processes. Notwithstanding any other provision of this Grant Agreement, no disbursement shall be required at any time or in any manner which is in violation of, or in conflict with, federal or state laws, rules, or regulations, or which may require any rebates to the federal government, or any loss of tax-free status on state bonds, pursuant to any federal statute or regulation. Any and all money disbursed to Grantee under this Grant Agreement and any and all interest earned by Grantee on such money shall be used solely to pay Eligible Project Costs, as defined in Paragraph 11. 11. ELIGIBLE PROJECT COST. Grantee shall apply State funds received only to Eligible Project Costs in accordance with applicable provisions of the law and Exhibit B. Eligible project costs include the reasonable costs of studies, engineering, design, land and easement acquisition, legal fees, preparation of environmental documentation, environmental mitigations, monitoring, and project construction. Reasonable administrative expenses may be included as Total Project Costs and will depend on the complexity of the project preparation, planning, coordination, construction, acquisitions, and implementation. Reimbursable administrative expenses are the necessary costs incidentally but directly related to the projects including the portion of overhead and administrative expenses that are directly related to the projects included in this Agreement in accordance with the standard accounting practices of the Grantee. Work performed on the projects after February 4, 2014 shall be eligible for reimbursement. Grant Agreement No. 4600010579 Page 3 of 99 Costs that are not eligible for reimbursement with State funds cannot be counted as Funding Match. Costs that are not eligible for reimbursement include, but are not limited to the following items: a) Costs, other than those noted above, incurred prior to the award date of the Grant. b) Operation and maintenance costs, including post construction performance and monitoring costs. c) Purchase of equipment not an integral part of a project. d) Establishing a reserve fund. e) Purchase of water supply. f) Monitoring and assessment costs for efforts required after project construction is complete. g) Replacement of existing funding sources for ongoing programs. h) Travel and per diem costs (per diem includes subsistence and other related costs). i) Support of existing agency requirements and mandates (e.g., punitive regulatory agency requirement). j) Purchase of land in excess of the minimum required acreage necessary to operate as an integral part of a project, as set forth and detailed by engineering and feasibility studies. k) Payment of principal or interest of existing indebtedness or any interest payments unless the debt is incurred after execution of this Grant Agreement, the State agrees in writing to the eligibility of the costs for reimbursement before the debt is incurred, and the purposes for which the debt is incurred are otherwise eligible costs. However, this will only be allowed as Grantee cost share (i.e., Funding Match). 1) Overhead not directly related to project costs. 12. METHOD OF PAYMENT. Submit a copy of invoice for costs incurred and supporting documentation to the DWR Project Manager via Grant Review and Tracking Systems (GRanTS). Additionally, the original invoice form with signature and date (in ink) of Grantee's Project Representative, as indicated on page 9 of this Agreement, must be sent to the DWR Project Manager for approval. Invoices submitted via GRanTS shall include the following information: a) Costs incurred for work performed in implementing the projects during the period identified in the particular invoice. b) Costs incurred for any interests in real property (land or easements) that have been necessarily acquired for the projects during the period identified in the particular invoice for the implementation of a project. c) Invoices shall be submitted on forms provided by State and shall meet the following format requirements: 1) Invoices must contain the date of the invoice, the time period covered by the invoice, and the total amount due. 2) Invoices must be itemized based on the categories (i.e., tasks) specified in Exhibit B. The amount claimed for salaries/wages/consultant fees must include a calculation formula (i.e., hours or days worked times the hourly or daily rate = the total amount claimed). 3) Sufficient evidence (e.g. receipts, copies of checks, time sheets) as determined by the State must be provided for all costs included in the invoice. Additional Cost Share shall be accounted for separately in the progress reports. 4) Each invoice shall clearly delineate those costs claimed for reimbursement from the State's Grant Amount, as depicted in Paragraph 4, and those costs that represent Grantee's Funding Match, as applicable, in Paragraph 6. 5) DWR Project Manager will notify Grantee, in a timely manner, when, upon review of an Invoice, the State determines that any portion or portions of the costs claimed are not eligible costs or are not supported by documentation or receipts acceptable to State. Grantee may, within thirty (30) calendar days of the date of receipt of such notice, submit additional documentation to State to cure such deficiency(ies). If Grantee fails to submit adequate documentation curing the deficiency (les), State will adjust the pending invoice by the amount of ineligible or unapproved costs. After the disbursement requirements in Paragraph 9 "Basic Conditions" are met, State will disburse the whole or portions of State funding to Grantee, following receipt from Grantee via US mail or Express mail delivery of a "wet signature" invoice for costs incurred, including Cost Share, Grant Agreement No. 4600010579 Page 4 of 99 and timely Monthly Progress Reports as required by Paragraph 19, Submission of Reports. Payment will be made no more frequently than monthly, in arrears, upon receipt of an invoice bearing the Grant Agreement number. 13. WITHHOLDING OF DISBURSEMENTS BY STATE, If State determines that a project is not being implemented in accordance with the provisions of this Grant Agreement, or that Grantee has failed in any other respect to comply with the provisions of this Grant Agreement, and if Grantee does not remedy any such failure to State's satisfaction, State may withhold from Grantee all or any portion of the State funding and take any other action that it deems necessary to protect its interests. Where a portion of the State funding has been disbursed to the Grantee and State notifies Grantee of its decision not to release funds that have been withheld pursuant to Paragraph 14, the portion that has been disbursed shall thereafter be repaid immediately with interest at the California general obligation bond interest rate at the time the State notifies the Grantee, as directed by State. State may consider Grantee's refusal to repay the requested disbursed amount a contract breach subject to the default provisions in Paragraph 14, "Default Provisions." If State notifies Grantee of its decision to withhold the entire funding amount from Grantee pursuant to this paragraph, this Grant Agreement shall terminate upon receipt of such notice by Grantee and the State shall no longer be required to provide funds under this Grant Agreement and the Grant Agreement shall no longer be binding on either party. 14. DEFAULT PROVISIONS. Grantee will be in default under this Grant Agreement if any of the following occur: a) Substantial breaches of this Grant Agreement, or any supplement or amendment to it, or any other agreement between Grantee and State evidencing or securing Grantee's obligations. b) Making any false warranty, representation, or statement with respect to this Grant Agreement or the application filed to obtain this Grant Agreement. c) Failure of Grantee or a Local Project Sponsor receiving grant funding through this Grant Agreement to adopt, no later than 2 years after the State executes the Grant Agreement, an IRWM Plan that meets the requirements contained in Part 2.2 of Division b of the CWC, commencing with Section 10530. d) Failure to operate or maintain project(s) in accordance with this Grant Agreement. e) Failure to make any remittance required by this Grant Agreement. f) Failure to comply with Labor Compliance Program requirements (Paragraph 18). g) Failure to submit timely progress reports. h) Failure to routinely invoice State. i) Failure to meet any of the requirements set forth in Paragraph 15, "Continuing Eligibility." Should an event of default occur, State shall provide a notice of default to the Grantee and shall give Grantee at least ten (10) calendar days to cure the default from the date the notice is sent via first-class mail to the Grantee. If the Grantee fails to cure the default within the time prescribed by the State, State may do any of the following: I. Declare the funding be immediately repaid, with interest, which shall be equal to State of Califomia general obligation bond interest rate in effect at the time of the default. ii. Terminate any obligation to make future payments to Grantee. iii. Terminate the Grant Agreement. iv. Take any other action that it deems necessary to protect its interests. In the event State finds it necessary to enforce this provision of this Grant Agreement in the manner provided by law, Grantee agrees to pay all costs incurred by State including, but not limited to, reasonable attorneys' fees, legal expenses, and costs. Grant Agreement No. 4600010579 Page 5 of 99 15. CONTINUING ELIGIBILITY. Grantee must meet the following ongoing requirement(s) to remain eligible to receive State funds: a) Timely adoption of an IRWM Plan that meets the requirements contained in Part 2.2 of Division 6 of the CWC, commencing with Section 10530. b) An urban water supplier that receives grant funds governed by this Grant Agreement shall maintain compliance with the Urban Water Management Planning Act (CWC§ 10610 et. seq.); c) An agricultural water supplier must maintain compliance with SBx7-7 as outlined in Part 2.55 of Division 6 of the CWC. d) Grantee's diverting surface water must maintain compliance with diversion reporting requirements as outlined in Part 5.1 of Division 2 of the CWC. e) Projects with potential groundwater impacts must demonstrate compliance with the groundwater compliance options set forth on page 15 of the IRWM Program Guidelines, dated November 2012. 16. PERMITS, LICENSES, APPROVALS, AND LEGAL OBLIGATIONS. Grantee shall be responsible for obtaining any and all permits, licenses, and approvals required for performing any work under this Grant Agreement, including those necessary to perform design, construction, or operation and maintenance of the Projects. Grantee shall be responsible for observing and complying with any applicable federal, state, and local laws, rules or regulations affecting any such work, specifically those including, but not limited to, environmental, procurement, and safety laws, rules, regulations, and ordinances. Grantee shall provide copies of permits and approvals to State. 17. RELATIONSHIP OF PARTIES. Grantee is solely responsible for design, construction, and operation and maintenance of projects within the work plan. Review or approval of plans, specifications, bid documents, or other construction documents by State is solely for the purpose of proper administration of funds by State and shall not be deemed to relieve or restrict responsibilities of Grantee under this Grant Agreement. 18. LABOR COMPLIANCE. Grantee agrees to comply with all applicable California Labor Code requirements and Standard Condition D.28 in Exhibit D. Grantee must, independently or through a third party, adopt and enforce a Department of Industrial Relations -certified Labor Compliance Program (LCP) meeting the requirements of Labor Code section 1771.5 for projects funded by: a) Proposition 84 (Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006; PRC sections 75075 et seq.) or b) Any other funding source requiring an LCP. At the State's request, Grantee must promptly submit written evidence of Grantee's compliance with the LCP requirements. 19. SUBMISSION OF REPORTS. The submittal and approval of all reports is a requirement for the successful completion of this Grant Agreement. Reports shall meet generally accepted professional standards for technical reporting and shall be proofread for content, numerical accuracy, spelling, and grammar prior to submittal to State. All reports shall be submitted to the State's Project Manager, and shall be submitted via DWR's "Grant Review and Tracking System" (GRanTS). If requested, Grantee shall promptly provide any additional information deemed necessary by State for the approval of reports. Reports shall be presented in the formats described in the applicable portion of Exhibit G. The timely submittal of reports is a requirement for initial and continued disbursement of State funds. Submittal and subsequent approval by the State, of a Project Completion Report is a requirement for the release of any funds retained for such project. Progressress Reports: Grantee shall submit progress reports on a regular and consistent basis to meet the State's requirement for disbursement of funds. The reporting period shall not exceed one month in length. The progress reports shall be sent via e-mail to the State's Project Manager and shall be uploaded into GRanTS at the frequency specified in Exhibit C, Project Schedule. The progress reports shall provide a brief description of the work performed during the reporting period including: Grantees Grant Agreement No. 4600010579 Page 6 of 99 activities, milestones achieved, any accomplishments, and any problems encountered in the performance of the work under this Agreement. Project Completion Report: Grantee shall prepare and submit to State a separate Project Completion Report for each project included in Exhibit A. Grantee shall submit a Project Completion Report within ninety (90) calendar days of projects completion. Project Completion Report(s) shall include, in part, a description of actual work done, any changes or amendments to each project, and a final schedule showing actual progress versus planned progress, copies of any final documents or reports generated or utilized during a project. California Registered Professional (Civil Engineer or Geologist, as appropriate), consistent with Standard Condition D.19 in Exhibit D. A DWR "Certification of Project Completion" form will be provided by the State. Grant Completion Report: Upon completion of all projects included in Exhibit A, Grantee shall submit to State a Grant Completion Report. The Grant Completion Report shall be submitted within ninety (90) calendar days of submitting the Project Completion Report for the final project to be completed under the Grant Agreement. The Grant Completion Report shall include reimbursement status, a brief description of each project completed, and how those projects will further the goals of the IRWM Plan and identify any changes to the IRWM Plan, as a result of project implementation. Retention for the last project to be completed as part of this Grant Agreement will not be disbursed until the Grant Completion Report is submitted to and approved by the State. Post -Performance Reports: Grantee shall submit Post -Performance Reports. Post -Performance Reports shall be submitted to State within ninety (90) calendar days after the first operational year of a project has elapsed. This record keeping and reporting process shall be repeated annually for a total of 10 years after each of the completed projects begins operation. 20. OPERATION AND MAINTENANCE OF PROJECT. For the useful life of construction and implementation projects and in consideration of the funding made by State, Grantee agrees to ensure or cause to be performed the commencement and continued operation of (each/the) project, and shall ensure or cause each/the) project to be operated in an efficient and economical manner; shall ensure all repairs, renewals, and replacements necessary to the efficient operation of the same are provided; and shall ensure or cause the same to be maintained in as good and efficient condition as upon its construction, ordinary and reasonable wear and depreciation excepted. The State shall not be liable for any cost of such maintenance, management, or operation. Grantee or their successors may, with the written approval of State, transfer this responsibility to use, manage, and maintain the property. For purposes of this Grant Agreement, "useful life" means period during which an asset, property, or activity is expected to be usable for the purpose it was acquired or implemented; "operation costs" include direct costs incurred for material and labor needed for operations, utilities, insurance, and similar expenses, and "maintenance costs" include ordinary repairs and replacements of a recurring nature necessary for capital assets and basic structures and the expenditure of funds necessary to replace or reconstruct capital assets or basic structures. Refusal of Grantee to ensure operation and maintenance of the project(s) in accordance with this provision may, at the option of State, be considered a breach of this Grant Agreement and may be treated as default under Paragraph 14, "Default Provisions." 21. PROJECT MONITORING PLAN REQUIREMENTS. Exhibit A of this Grant Agreement shall contain activities to develop and submit to State a Project Monitoring Plan. Along with the Project Performance Measures Table requirements outlined in the Proposition 84 Round 2 Implementation Grants Proposal Solicitation Package, in Attachment 6), and guidance provided in Exhibit J, "Project Monitoring Plan Components," the Project Monitoring Plan should also include: a) Baseline conditions. b) Brief discussion of monitoring systems to be used. c) Methodology of monitoring. d) Frequency of monitoring. e) Location of monitoring points. Grant Agreement No. 4600010579 Page 7 of 99 A Project Monitoring Plan shall be submitted to the State prior to disbursement of State funds for construction or monitoring activities. See Exhibit H, "Requirements for Statewide Monitoring and Data Submittal", for web links and information regarding other State monitoring and data reporting requirements. 22. STATEWIDE MONITORING REQUIREMENTS. Grantee shall ensure that all groundwater projects and projects that include groundwater monitoring requirements are consistent with the Groundwater Quality Monitoring Act of 2001 (Part 2.76 (commencing with Section 10780) of Division 6 of California Water Code) and, where applicable, that projects that affect water quality shall include a monitoring component that allows the integration of data into statewide monitoring efforts, including where applicable, the Surface Water Ambient Monitoring Program carried out by the State Water Resources Control Board. 23. NOTIFICATION OF STATE. Grantee shall promptly notify State, in writing, of the following items: a) Events or proposed changes that could affect the scope, budget, or work performed under this Grant Agreement. Grantee agrees that no substantial change in the scope of the projects will be undertaken until written notice of the proposed change has been provided to State and State has given written approval for such change. Substantial changes generally include changes to the work plan, schedule or term, and budget. b) Any public or media event publicizing the accomplishments and/or results of this Grant Agreement and provide the opportunity for attendance and participation by State's representatives. Grantee shall make such notification at least 14 calendar days prior to the event. c) Final inspection of the completed work on a project by a California Registered Professional (Civil Engineer or Geologist, as appropriate), in accordance with Standard Condition D.19 in Exhibit D . Grantee shall notify the State's Project Manager of the inspection date at least 14 calendar days prior to the inspection in order to provide State the opportunity to participate in the inspection. 24. NOTICES. Any notice, demand, request, consent, or approval that either party desires or is required to give to the other party under this Grant Agreement shall be in writing. Notices may be transmitted by any of the following means: a) By delivery in person. b) By certified U.S. mail, return receipt requested, postage prepaid. c) By "overnight" delivery service; provided that next -business -day delivery is requested by the sender. d) By electronic means. Notices delivered in person will be deemed effective immediately on receipt (or refusal of delivery or receipt). Notices sent by certified mail will be deemed effective given ten (10) calendar days after the date deposited with the U. S. Postal Service. Notices sent by overnight delivery service will be deemed effective one business day after the date deposited with the delivery service. Notices sent electronically will be effective on the date of transmission, which is documented in writing. Notices shall be sent to the addresses set forth in Paragraph 26. Either party may, by written notice to the other, designate a different address that shall be substituted for the one below. 25. PERFORMANCE EVALUATION. Upon completion of this Grant Agreement, Grantee's performance will be evaluated by the State and a copy of the evaluation will be placed in the State file and a copy sent to the Grantee. Grant Agreement No. 4600010579 Page 8 of 99 26. PROJECT REPRESENTATIVES, The Project Representatives during the term of this Grant Agreement are as follows: Department of Water Resources Paula Landis Chief, Division of IRWM P.O. Box 942836 Sacramento CA 94236-0001 Phone: (916) 651-9220 e-mail: plandis@water.ca.gov Direct all inquiries to the Project Manager: Department of Water Resources Margie Graham Division of Integrated Regional Water Management 2440 Main Street Red Bluff, California 96080 Phone: (530) 529-7330 e-mail: Margie.Graham@water.co.gov County of Humboldt Thomas K. Mattson Director of Public Works 1106 2nd Street Eureka, California 95501 Phone: (707) 445-7491 e-mail:tmattson@co.humboldt.ca.us County of Humboldt Jennifer Jenkins Kuzmar Supervising Planner 1106 2nd Street Address Eureka, California 95501 Phone: (707) 267-9540 e-mail:Jjenkins@co.humboldt.ca.us Either party may change its Project Representative or Project Manager upon written notice to the other party. 27. STANDARD PROVISIONS. The following Exhibits are attached and made a part of this Grant Agreement by this reference: Exhibit A - Work Plan Exhibit B - Budget Exhibit C - Schedule Exhibit D - Standard Conditions Exhibit E - Authorizing Resolution Exhibit F - Local Project Sponsors Exhibit G- Report Formats and Requirements Exhibit H- Requirements for Statewide Monitoring and Data Submittal Exhibit I- State Audit Document Requirements and Funding Match Guidelines for Grantees Exhibit J -Project Monitoring Plan Components Grant Agreement No. 4600010579 Page 9 of 99 IN WITNESS WHEREOF, the parties hereto have executed this Grant Agreement. STATE OF CALIFORNIA County of Humboldt DEP TMENT OF WATER RESOURCES 4 Paula J. Land' , P.E.,Ch'P Thomas K. Mattson Division of Integrated Regional Water Management Director of Public W rks Date Date ' as to Legal Form and Sufficiency er Kenner, Assistant Chief Counsel re of Chief Counsel to ` Grant Agreement No. 4600010579 Page 10 of 99 EXHIBIT A WORK PLAN The Proposition 84 Round 2 Implementation agreement awards funding for 14 projects located within the North Coast IRWM funding area. PROJECT 1: HUMBOLDT COUNTY IRWM REGIONAL CONTRACT ADMINISTRATION PROJECT SPONSOR: HUMBOLDT COUNTY PUBLIC WORKS PROJECT DESCRIPTION: The North Coast IRWM Plan (NCIRWMP) Regional Water Management Group, North Coast Resource Partnership, has authorized Humboldt County to act as the applicant and the grant manager for the NCIRWMP Proposition 84, Round 2 Implementation Grant. Humboldt County established a Central Contracting and Administration Office located in Eureka, California, that will administer these funds and respond to DWR's reporting and compliance requirements associated with the grant administration. Task 1.1 Project Administration: Budget Category (a) Task 1.1(a) Contract Administration Humboldt County will administer these funds and respond to DWR's reporting and compliance requirements associated with the grant administration. Humboldt County will act in a coordination role disseminating grant compliance information to individual project managers throughout the North Coast region, obtaining and retaining evidence of compliance (e.g., CEQA/NEPA documents, reports, monitoring compliance documents, labor requirements, etc.), obtaining data for monthly progress reports from individual project managers, providing monthly progress reports and final report to the State, and coordinating all invoicing and payment of invoices. Deliverables: Executed Grant Agreement Financial statements Environmental Information Forms Task 1.1(b) Invoicing This task includes the preparation and submission of monthly invoices including relevant supporting documentation. Deliverables: Monthly invoices and supporting documentation Task 1.1(c) Reporting Humboldt County will be responsible for compiling monthly progress reports and invoices for submittal to DWR. Humboldt County will coordinate with project proponent staff to retain consultants as needed to prepare and submit monthly progress reports and Final Project Completion Reports for each project, as well as the Grant Completion Reports. Reports will meet generally accepted professional standards for technical reporting and the requirements terms of the contract with DWR outlined in Exhibit G of this agreement. For example, Monthly progress reports will explain the status of the project and will include the following information: summary of the work completed for the project during the reporting period; activities Grant Agreement No. 4600010579 Page 11 of 99 and milestones achieved, and accomplishments and any problems encountered in the performance of work. Project Completion Reports will include: documentation of actual work done, changes and amendments to each project, a final schedule showing actual progress versus planned progress, and copies of final documents and reports generated during the project. Humboldt County will also prepare a Final Grant Completion report, generally following the format outlined in Exhibit G. Deliverables: Monthly Progress Reports Project Completion Report for each project in the workplan Draft and Final Project (Grant) Completion Report Post -Performance Reports NORTH COAST RIVERS MANAGEMENT AREA PROJECT 2: BIG ROCK COMMUNITY SERVICES DISTRICT WATER STORAGE TANK STABILIZATION PROJECT SPONSOR: BIG ROCK COMMUNITY SERVICES DISTRICT (BRCSD) PROJECT DESCRIPTION: The project is located in Del Norte County, in the Smith River Watershed near Hiouchi, California. The purpose of the project is to replace BRCSD's aging 100,000 gallon cedar water storage tank and tank foundation and will constitute a seismic retrofit of the structure. The project includes installation of a new steel bolted tank, construction of a new tank foundation anchored in bedrock, construction of a retaining wall, improvements to the existing access road, and drainage improvement measures to prevent future erosion and possible destabilization of the tank. Project benefits include water supply reliable and protection of public health. Task 2.1 Project Administration: Budget Category (a) Task 2.1 (a) Contract Administration This task consists of grant contract management including compliance with grant requirements for funding and supporting the development of a grant agreement with Humboldt County and DWR. Deliverables: Financial statements Environmental Information Form Other Applicable Project Deliverables Task 2.1(b) Labor Compliance Program Take all measures necessary to ensure compliance with applicable California Labor Code requirements, including, preparation and implementation of a labor compliance program or including any payments to the Department of Industrial Relations under Labor Code Section 1771.3. Deliverables: Proof of labor compliance upon request Task 2.1(c) Reporting Prepare and submit monthly progress reports detailing work completed in prior month. Prepare draft Final Project Completion Report and submit to DWR via Humboldt County for comment and review no later than 90 days after project completion. Prepare Final Report addressing Humboldt County/DWRs comments. All reports shall be prepared and presented in accordance with the provision of Exhibit G: Final Reporting and Paragraph 19. Submission of Reports. Grant Agreement A'o. 4600010579 Page 12 of 99 Deliverables: Monthly Project Progress Report Draft and Final Project Completion Report Task 2.1 (d) Monthly Invoices Prepare monthly invoices including relevant supporting documentation for submittal to DWR via Humboldt County. Deliverables: Monthly Invoices and associated backup documentation Task 2.1(e) ProJect Monitoring Plan. A Project Monitoring Plan will be developed and submitted to DWR via Humboldt County. Along with the Project Performance Measures Table requirements outlined in the Proposition 84 Round 2 Implementation Grants Proposal Solicitation Package, the Project Monitoring Plan will include baseline conditions, a brief discussion of monitoring systems to be used, methodology of monitoring, frequency of monitoring, and location of monitoring points. See Exhibit H for other State reporting and monitoring requirements. Deliverables: Completed Project Monitoring Plan Task 2.2 Land Purchase/Easement: Budget Category (b) This task will include the purchase of additional lands, or the acquisition of permanent easements for said lands to include a) the area surrounding the tank site, b) the planned percolation pond site that is designed to capture surface water runoff during the winter season, and c) the approximately 1.8 acre parcel needed for the tank site's access road between Jed Smith Way and the Conservation Easement, as well as a matrix of pipelines and valves served by the tank. The Special District currently owns (fee simple) 0.51 acres of land surrounding the existing redwood tank. This parcel must be increased in size via single boundary adjustments of approximately 3.86 acres (a 3.35 acre increase) to allow construction of the new steel tank site and excavation of the hillside to reach bedrock. This property is presently encumbered by a Conservation Easement Agreement between the host landowner and the County of Del Norte. Deliverables: Documentation supporting property value (if purchased) All relevant documentation regarding property ownership transfer or acquisition of easement including final recorded deed, title report, etc. Task 2.3 Planning/Design/Engineering and Environmental Documentation: Budget Category (c) Task 2.3(a) Feasibility Studies Project Feasibility Studies were completed as part of the project development process. These studies included a benefit cost analysis, and development of a scope of work including budget, schedule, and relevant maps. Deliverables: Grant Agreement No. 4600010579 Page 13 of 99 Copies of completed Project Feasibility Studies Task b n n 9nd Permitting This task will include development and completion of CEQA/NEPA documentation and other applicable permits. BRCSD will be the lead agency for CEQA and expects to complete a Mitigated Negative Declaration (MND). This project is receiving federal funds and therefore will be required to complete a NEPA Environmental Assessment (EA). It is anticipated that a Finding of No Significant Impacts FONSI) will be filed. To support the completion of the CEQA/ NEPA Environmental Analysis it is anticipated that the following special studies will be completed: bird surveys, endangered plant surveys, and an Archeological/ Cultural Resources Survey. A County Grading permit and a Stormwater Pollution Prevention Plan (SWPPP) will be prepared as required for County and for construction compliance with NPDES requirements. Deliverables: Completed CEQA/NEPA Compliance Documents County Grading Permit SWPPP Other permits as needed. Task 2.3(c) Desian/Engineering Complete preliminary design including the following supporting work: geotechnical investigation, topographic survey, and basis of design report (BOD). The BOD will provide the overall project concept for use in development of final design, plans and specifications including: preliminary earthwork calculations, preliminary design details for tank foundation, preliminary design details for drainage, and preliminary design details for the tank structure. Complete final design, plans, and specifications. Final design will incorporate data from the relevant surveys, NEPA/CEQA findings (if applicable), and the BOD report to produce 60%, 90%, and 100% final) design, plans, and specifications. Deliverables: Geotechnical Report Topographic Survey BOD Report Updated Project Cost Estimate 100% Design Documents Task 2.4 Construction/Implementation: Budget Category (d) Task 2.4(a) Construction Contracting This task will include the preparation and solicitation of bid documents that will lead to the selection of a contractor to perform work. Deliverables: Bid documents Proof of Advertisement Award of Contract 11 Notice to Proceed Grant Agreement No. 4600010579 Page 14 of 99 Task 2.4(b) Construction This task includes the following work: Mobilization and site preparation -The access road, approximately 800 feet long, from Jed Smith Way to the tank's location must be improved to accommodate the heavy equipment used during the project. Access road improvements include: a)widening the road to approximately ten feet, b) grading, c) installation of two bridge culverts, and d) placement of compact aggregate base rock. A parking lot will be constructed at the site for staging during construction as well as future maintenance. Construction equipment will be mobilized to the site. A temporary drinking water distribution system - including storage bladders, pipelines and valves - will be constructed to to the parking lot to maintain water supply for the Township of Hiouchi throughout the project. The existing redwood tank will be disassembled and removed from the site. Existing fencing will be removed and stored for re -installation around the new steel tank. Earthwork - Approximately 3000 cubic yards of soil will be excavated to bedrock in order to properly anchor the new steel tank. A foundation ledge will be sculpted in the underlying bedrock and a concrete pad constructed on ledge as a foundation for the new steel tankTrenches will be cut into bedrock for placement of pipelines and power lines. A new retaining wall will be constructed on the uphill side of the new tank to prevent slope failure from the steep gradient. New System Installation - The new tank foundation and abutments will be constructed. New 100,000 gallon bolted steel storage tank, site piping, and valves will be installed, including a seismic shut off valve. New electrical and telecommunications conduits will be installed and tied into the existing SCADA system. The existing pump will be replaced, a fire hydrant will be installed, and the electrical generator and propane field will be relocated. Safety and security lighting will be installed. An anti- corrosion system will be installed inside the new tank. Site Drainage Features -A deep percolation pond will be constructed downhill from the new tank. The pond will be approximately an acre. Surface run-off gutters will be constructed around the new water storage tank abutments. The gutters will drain to a percolation pond. Demobilization - New fence posts will be installed and the existing cyclone fence will be reinstalled. Any damage to private property will be repaired. The site will be cleaned up and construction equipment removed. Deliverables: Photographic documentation Task 2.4(c) Construction Administration This task will include activities associated with the administration of the construction contract; daily records, regular meeting with landowners and subcontractors, program coordination, and verification of completed work. A full time engineering construction observer will be on site for the duration of the project. Construction observer duties include: documenting of pre -construction conditions, keeping a daily construction diary, preparing change orders, addressing questions of contractors on site, reviewing/updating project schedule, reviewing contractor log submittals and pay requests, preparing as -built drawings, forecasting cash flow, and notifying contractor if work is not acceptable. Deliverables: Copies of As -Built drawings Engineer's Certificate of Completion Notice of Completion filed with County Clerk PROJECT 3: WORKING LANDSCAPES RIPARIAN ENHANCEMENT Grant Agreement No. 4600010579 Page 15 of 99 SPONSOR: MENDOCINO COUNTY RESOURCE CONSERVATION DISTRICT (MCRCD) PROJECT DESCRIPTION: The project is located in Mendocino County, California and will implement two riparian enhancement/improvement projects: (1) the Russian River component project will eradicate approximately 24, 000 square feet of invasive hydrophytic vegetation (Arundo donax) and replant with native vegetation over a 3 year period; and (2) the Denmark Creek component project opens approximately 0.4 miles of fish habitat by removing a failing culvert and associated fill, and restoring a section of Denmark Creek, a tributary to Anderson Creek and the Navarro River. The project also includes an outreach and education component intended to provide local area landowners with education opportunities on cost-effective methods to improve the riparian environment. The MCRCD will hold tours to demonstrate the benefits of each implementation practice. Project benefits include improved fish habitat, reduced erosion, and improved water quality. Task 3.1 Project Administration: Budget Category (a) Task 3.1(a) Contract Administration This task consists of grant contract management including compliance with grant requirements for supporting the development of a grant agreement in coordination with Humboldt County and DWR. Deliverables: Financial statements Environmental Information Form Other applicable project deliverables Task 3.1(b) Labor Compliance Programam Take all measures necessary to ensure compliance with applicable California Labor Code requirements, including, preparation and implementation of a labor compliance program or including any payments to the Department of Industrial Relations under Labor Code Section 1771.3. Deliverables: Proof of labor compliance upon request Task 3.1(c) Reporting Prepare and submit monthly progress reports detailing work completed in prior month. Prepare draft Final Project Completion Report and submit to DWR via Humboldt County for comment and review no later than 90 days after project completion. Prepare Final Report addressing Humboldt County/DWRs comments. All reports shall be prepared and presented in accordance with the provision of Exhibit G: Final Reporting and Paragraph 19. Submission of Reports. Deliverables: Monthly Project Progress Report Draft and Final Project Completion Report Task 3.1(d) Monthly Invoices Prepare monthly invoices including relevant supporting documentation for submittal to DWR via Humboldt County. Grant Agreement No. 4600010579 Page 16 of 99 Deliverables: Monthly Invoices and associated backup documentation Task 3.1(e) Project Monitoring Plan. A Project Monitoring Plan will be developed and submitted to DWR via Humboldt County. Along with the Project Performance Measures Table requirements outlined in the Proposition 84 Round 2 Implementation Grants Proposal Solicitation Package, the Project Monitoring Plan will include baseline conditions, a brief discussion of monitoring systems to be used, methodology of monitoring, frequency of monitoring, and location of monitoring points. See Exhibit H for other State reporting and monitoring requirements. Deliverables: Completed Project Monitoring Plan Task 3.2 land Purchase/Easement: Budget Category (b) This task is not applicable to this project. Task 3.3 Planning/Design/Engineering and Environmental Documentation: Budget Category (c) Task 3.3(a) Feasibility Studies and Preliminary Design The following feasibility studies have been completed: "Denmark Creek Fish Barrier Removal and Riparian Enhancement Project Phase II, Riparian Restoration Component", and "Denmark Creek Stream Restoration Project". Preliminary design plans for the Denmark Creek project are also complete. Deliverables: Copies of completed feasibility studies and preliminary design for Denmark Creek project Task 3.3(b) Final Design This task will include the development of final plans for Arundo donax removal and Denmark Creek sites. Layout and design site specific treatments for Arundo removal and replanting of native vegetation and design of willow revetments. Activities associated with culvert removal include development of final plans for the culvert removal and site stabilization using bioengineering technique. In addition, the Denmark Creek Planting Plan will be completed for revegetation of sediment removal areas. Deliverables: Completed final design plans for Denmark Creek Arundo removal and revegetation protocols Plant lists for revegetation Willow revetment designs Task 3.3(c) Environmental Documentation and Permitting CEQA for the Arunda removal project is complete. It is anticipated that a categorical exemption or a "Coho Help Act" permit will be completed to satisfy CEQA requirements for the Denmark Creek restoration project. The following permits will be required: Department of Fish and Wildlife (DFW) 1602 stream alteration, Regional Water Quality Control Board (RWQCB) 401, and United States Army Corps Grant Agreement No. 4600010579 Page 17 of 99 of Engineers (USACE) 404. Additional permits may be needed as determined by final design plans and specifications. Deliverables: Copy of completed CEQA Documents Copies of all required permits Task 3.4 Construction/Implementation: Budget Category (d) Task 3.4(a) Construction Contracting This task will include the preparation and solicitation of bid documents that will lead to the selection of a contractor to perform work. Deliverables: Bid documents Proof of Advertisement Award of Contract Notice to Proceed Task 3.4(b) Mobilization and Site Preparation This task includes preconstruction activities including mobilization of equipment to the site, and the development of a work schedule. Deliverables: Copy of completed work schedule Task 3.4(c) Project Construction This task will consist of activities associated with implementation of the Russian River Arundo Removal and Revegetation and Arundo and the Denmark Creek Fish Passage Improvements and Riparian Restoration project. Russian River Arundo Removal and Revegetation - Arundo will be removed by cutting the Arundo plant, allowing the plant to regrow for two to three weeks than recutting the plant and applying herbicides to the cut ends of the plants. If the Arundo cutting occurs after August 1, then application of herbicide within bankfull height will be delayed until the following year. Treatment will be repeated as needed over the course of three years. After eradication is complete the area will be revegetated with native plants where the land continues to be barren. The riparian community is expected to naturally revegetate the treatment sites. A brush mattress with willow stakes will be installed at one site to reduce erosion and protect the river bank. An irrigation system or Dri-Water© will be installed to support survival of the native plantings. Revegetated areas will be monitored to ensure a high rate of survival of native plantings. Additional Arundo removal, adaption of irrigation systems, and replanting of native vegetation will be completed as required. Denmark Creek Fish Passage Improvements - Work on Denmark Creek will include: removal of an existing 100 feet long culvert over Denmark Creek on Highway 128, stabilization of the creek channel below the culvert with bioengineering structures, planting native vegetation in areas disturbed during construction, and installation of irrigation equipment and/or use of DriWATER. Prior to removal of the culvert, if surface flow is present, it will need to be temporarily diverted to maintain water quality. The pavement over the culvert will be removed. Fill will be excavated and the culvert extracted. The disturbed area will be mulched and seeded, and an irrigation system will Grant Agreement No. 4600010579 Page 18 of 99 be installed. The banks of the creek near the culvert will be contoured to reduce the bank slopes to a 2:1 angle of repose. Willow stakes will be planted along the creek to stabilize the slope. To address the lack of instream complexity/habitat and to prevent further incising of the creek bed, bioengineering structures such as large logs will be installed along with rock at eight to ten locations across the creek. Deliverables: As -built drawings Photo documentation included in monthly and final report Task 3.4(d): Site Tours This task will include the development of a tour agenda, and advertising materials. A minimum of two tours will be conducted. Deliverables: Copies of advertisements, tour materials and tour sign in sheets and agendas. Task 3.4(e) Construction Administration/Project Management This task includes Mendocino RCD staff time to complete the project including oversight, meetings, scheduling, quality control, and review of construction plans and specifications. Deliverables: Notification of project completion PROJECT 4: SEDIMENT REDUCTION PROGRAM: LOWER ROCKPILE CREEK PLANNING WATERSHED SPONSOR: GUALALA RIVER WATERSHED COUNCIL PROJECT DESCRIPTION: The project is located in the Gualala River Watershed in Southern Mendocino and Sonoma Counties where the Gualala River meets the Pacific Ocean. The project will implement a sediment source reduction projects on high and medium priority road networks in the Lower Rockpile Basin. This project will use Best Management Practices (BMPs) to treat approximately 85 sediment source sites on 12.3 miles of road. BMPs will include road decommissioning and storm proofing. Implementation of the Project will prevent approximately 26,000 cubic yards of sediment from entering waterways in the Lower Rock Pile Basin. Project benefits include improved water quality through reduction in sediment load to Gualala River watercourses and the associated estuary, and enhanced salmonid habitat. Task 4.1 Project Administration: Budget Category (a) Task 4.1(a) Contract Administration This task consists of grant contract management including compliance with grant requirements for supporting the development of a grant agreement in coordination with Humboldt County and DWR. Deliverables: Financial statements Environmental Information Form 0 Other applicable project deliverables Grant Agreement No. 4600010579 Page 19 of 99 Task 4.1(b) Labor Compliance Program Take all measures necessary to ensure compliance with applicable California Labor Code requirements, including, preparation and implementation of a labor compliance program or including any payments to the Department of Industrial Relations under Labor Code Section 1771.3. Deliverables: Proof of labor compliance upon request Task 4.1(c) Reporting Prepare and submit monthly progress reports detailing work completed in prior month. Prepare draft Final Project Completion Report and submit to DWR via Humboldt County for comment and review no later than 90 days after project completion. Prepare Final Report addressing Humboldt County/DWRs comments. All reports shall be prepared and presented in accordance with the provision of Exhibit G: Final Reporting and Paragraph 19, Submission of Reports. Deliverables: Monthly Project Progress Report Draft and Final Project Completion Report Task 4.1(d) Monthly Invoices Prepare monthly invoices including relevant supporting documentation for submittal to DWR via Humboldt County. Deliverables: Monthly Invoices and associated backup documentation Task 4.1(e) Project Monitoring Plan A Project Monitoring Plan will be developed and submitted to DWR via Humboldt County. Along with the Project Performance Measures Table requirements outlined in the Proposition 84 Round 2 Implementation Grants Proposal Solicitation Package, the Project Monitoring Plan will include baseline conditions, a brief discussion of monitoring systems to be used, methodology of monitoring, frequency of monitoring, and location of monitoring points. See Exhibit H for other State reporting and monitoring requirements. Deliverables: Completed Project Monitoring Plan Task 4.2 Land Purchase/Easement: Budget Category (b) This task is not applicable to this project. Task 4.3 Planning/Design/Engineering and Environmental Documentation: Budget Category (c) Task 4.3(a) Assessment and Feasibility Studies Preliminary assessment and feasibility studies are complete. A supplementary inventory assessment will be completed to update the existing database. The assessment will be used to confirm or reprioritize site needs based on assessment. A final prioritized list of improvement sites will be developed. Grant Agreement No. 4600010579 Page 20 of 99 Deliverables: Final prioritized list of improvement sites. Relevant prior assessment and feasibility studies Task 4.3(b) Final Design This task will include the development of final road treatment plans and may include: Complete design details for improvements to the road, hydraulic calculations, earthwork calculations, specifications to include any permit conditions. Deliverables: Completed 100% plans and specifications Task 4.3(c) Landowner Agreements In order to complete the work plan landowner agreements must be obtained. This task will include initial outreach, the development of draft agreements, and final agreements. Deliverables: Copies of completed, signed landowner agreements Task 4.3(d) Environmental Documentation and Permitting This task will include development and completion of CEQA documentation and applicable permits as determined by final treatment site selection. Anticipated permits include DFW 1602 permit, RWQCB 401 permit and USACE 404 permit. Deliverables: Completed CEQA Compliance Document All relevant permits Task 4.4 Construction/Implementation: Budget Category (d) Task 4.4(a) Construction Contracting A construction contractor has been chosen. Work to select a contractor included the preparation and solicitation of bid documents. Deliverables: Bid documents Proof of Advertisement Award of Contract Notice to Proceed Task 4.4(b): Mobilization and Site Preparation This task will include obtaining necessary equipment, mobilizing equipment and supplies to construction site, and permit review prior to commencing construction. Task 4.4(c) Project Construction The task includes decommissioning of one mile of road and storm proofing another 11 miles of road according to the final plans and specifications. Prior to beginning construction, the project proponent will provide additional details for construction activities (Task 4.4). No funds will be reimbursed for Task 4.4 until a formal amendment has been completed to include the requested information. Grant Agreement No. 4600010579 Page 21 of 99 Deliverables: Construction is completed and notification is sent to Humboldt County and DWR Task 4.4u Demobilization This task will include activities associated with project completion including verification of completed work, removal of equipment, debris, spoils, and excess materials from project sites. Other items include the preparation of an unfinished work list, recommendations for payment, update of landowner maintenance program and transfer of site responsibility back to landowner. Deliverables: Documentation of demobilization activities in Monthly and Final Reports Task 4.4(e) Construction Administration This task will include activities associated with the administration of the construction contract; daily records, regular meeting with landowners and subcontractors, program coordination and verification of completed work. Obtain as -built drawings and prepare notice of completion with county clerk. Deliverables: Copies of As -Built drawings. Copy of Notice of Completion as filed with County Clerk Documentation of construction administration tasks in Monthly and Final Reports. KLAMATH WATERSHED MANAGEMENT AREA PROJECTS: MONTAGUE SEPTAGE POND CLOSURE PROJECT SPONSOR: SISKIYOU COUNTYCOMMUNITY DEVELOPMENT DEPARTMENT PROJECT DESCRIPTION: The project will close an unpermitted septage receiving facility located in the Shasta and Klamath River watersheds approximately 900 feet east of Oregon Slough, a tributary to the Shasta River in Siskiyou County. Siskiyou County is under a directive from the North Coast RWQCB to close the unpermitted facility. The proposed project would excavate approximately 600,000 tons of sludge, dry the sludge, and dispose of the sludge in an approved location. Project benefits include protecting water quality and human health and safety. Task 5.1 Project Administration: Budget Category (a) Task 5.1(a) Contract Administration This task consists of grant contract management including compliance with grant requirements for supporting the development of a grant agreement in coordination with Regional Contract Manager and DWR. Deliverables: Financial statements Environmental Information Form 0 Other Applicable Project Deliverable Grant Agreement No. 4600010579 Page 22 of 99 Task 5.1(bi Labor Compliance Program Take all measures necessary to ensure compliance with applicable California Labor Code requirements, including, preparation and implementation of a labor compliance program or including any payments to the Department of Industrial Relations under Labor Code Section 1771.3. Deliverables: Proof of labor compliance upon request Task 5.1(c) Reporting Prepare and submit monthly progress reports detailing work completed in prior month. Prepare draft Final Project Completion Report and submit to DWR via Humboldt County for comment and review no later than 90 days after project completion. Prepare Final Report addressing Humboldt County/DWRs comments. All reports shall be prepared and presented in accordance with the provision of Exhibit G: Final Reporting and Paragraph 19, Submission of Reports. Deliverables: Monthly Project Progress Report Draft and Final Project Completion Report Task 5.1(d) Monthly Invoices Prepare monthly invoices including relevant supporting documentation for submittal to DWR via Humboldt County. Deliverables: Monthly Invoices and associated backup documentation Task 5.1(e) Project Monitoring Plan A Project Monitoring Plan will be developed and submitted to DWR via Humboldt County. Along with the Project Performance Measures Table requirements outlined in the Proposition 84 Round 2 Implementation Grants Proposal Solicitation Package, the Project Monitoring Plan will include baseline conditions, a brief discussion of monitoring systems to be used, methodology of monitoring, frequency of monitoring, and location of monitoring points. See Exhibit H for other State reporting and monitoring requirements. Deliverables: Completed Project Monitoring Plan Task 5.2 Land Purchase/Easement': Budget Category (b) This task is not applicable to this project. Task 5.3 Planning/Design/Engineering and Environmental Documentation: Budget Category (c) Task 5.3(a) Feasibility Study In cooperation with the RWQCB, SHN Consulting completed the Siskiyou County Septage Disposal Feasibility Study to develop a plan to close and remediate the project site. Deliverables: 11 Copy of SHN Feasibility Study (2011) Grant Agreement No. 4600010579 Page 23 of 99 Task 5.3(b) Preliminary Design This task will include the collection of any necessary site data, determination of alternative waste disposal locations, development of a revegetation plan for the project site, submittal to RWQCB for review and the completion of 30% preliminary design and cost estimates. Deliverables: Completed 30% design and cost estimates Task 5.3(c) Final Design This task will complete design to close and remediate the project site. The final design will incorporate any additional RWQCB comments, include the revegetation plan, and identify the RWQCB approved alternative waste disposal location. Deliverables: Final project Design and Construction Specifications Final Cost Estimate Location map of waste disposal location and proof of RWQCB acceptance. Task 5.3(d) Environmental Documentation and Permitting This task will include development and completion of CEQA documentation and applicable permits as determined by final design and RWQCB concurrence. Deliverables: Completed CEQA Compliance Document All relevant permits Task 5.4: Construction/Implementation: Budget Category (d) This task will consist of all activities associated with the construction and implementation of the project description. Task 5.4(a) Construction Contracting This task will include the preparation and solicitation of bid documents that will lead to the selection of a contractor to perform work. Deliverables: Bid documents Proof of Advertisement Notice of Award Notice to Proceed Task 5.4(b) Mobilization and Site Preparation The contractor will provide all personnel, equipment, and materials for this project. All equipment will be staged at an area as yet to be identified. Deliverables: Site mobilization documented in photos and monthly report. Task 5.4(c) Project Construction The septage facility consists of an unlined pond. Pond dimensions are approximately 200 feet by 200 feet by 15 feet deep. Tasks to close the facility include removal of septage, transport to drying Grant Agreement No. 4600010579 Page 24 of 99 location, application of drying measures, and disposal of materials and revegetation of the former pond site. Dewaterina the Pond Prior to excavating the sludge, liquid will be separated from the sludge as necessary by excavating a trench within the pond to direct fluids to one corner of the pond. Liquid effluent will be left to settle additional solids and to evaporate. Excavation and drying of sludge - An estimated 600,000 cubic feet of sludge will be excavated. The sludge will either be screened to remove inert materials (garbage bags, debris, etc.) as it is being excavated or just prior to disposal. If the material is sufficiently dry upon excavation, the sludge will be transported directly to its disposal location. If not sufficiently dry, the sludge will be either be dried further at the pond or transported to an abandoned taxiway at the adjacent airportwhere it would be spread out on drying beds and turned every approximately seven to ten days to accelerate drying. Disposition of dried sludge - The sludge will be analyzed for an appropriate suite of constituents based upon RWQCB guidance. The dried sludge will be broadcast on County -owned agricultural land or disposed of at the Dry Creek Landfill in White City, Oregon. Pond Closure - Upon receiving RWQCB approval the pond will be revegetated. Prior to revegetation, additional soil may be brought in to fill the excavated area. Additional excavation or sampling and laboratory analysis may be required prior to final pond closure. Deliverables: Notification of project completion Laboratory analysis results Proof of sludge disposal Photo documentation included in monthly and final report Task 5.4(d) Project Performance and Monitoring and Data Management This task will include the development of a photo documentation of project development on a regular schedule as outlined in the project performance plan. Deliverables: Photo documentation as outlined in Project Monitoring Plan. Task 5.4(e) Construction Administration This task will consist of construction administration activities that provide oversight and verification of completed work, reports, and pay items. Deliverables: Documentation of construction administration activities in monthly and final report. PROJECT 6: LOWER MID-KLAMATH (RED CAP/ PERCH CREEK) HABITAT PROTECTION -ROAD DECOMMISSIONING IMPLEMENTATION PROJECT PROJECT SPONSOR: KARUK TRIBE PROJECT DESCRIPTION: The Red Cap/Perch Creek Habitat Protection -Road Decommissioning Implementation Project sites are located in Humboldt County near Orleans, California. The project will decommission roads to remove unstable fill at stream crossings, swales, springs, and seeps. The work will reestablish natural hill slope drainage patterns along the decommissioned road reaches. An estimated 13,000 cubic yards of sediment will be prevented from entering the area's stream courses. The project benefits include enhancing fish habitat and improving water quality. Grant Agreement No. 4600010579 Page 25 of 99 Task 6.1 Project Administration: Budget Category (a) Task 6.1 (a) Contract Administration This task consists of grant contract management including compliance with grant requirements for supporting the development of a grant agreement in coordination with Regional Contract Manager and DWR. Deliverables: Financial statements Environmental Information Form Other applicable project deliverables Task 6.1(b) Labor Compliance Program This task is not applicable to this project as all work will be completed in house. Task 6.1(c) Reporting Prepare and submit monthly progress reports detailing work completed in prior month. Prepare draft Final Project Completion Report and submit to DWR via Humboldt County for comment and review no later than 90 days after project completion. Prepare Final Report addressing Humboldt County/DWRs comments. All reports shall be prepared and presented in accordance with the provision of Exhibit G: Final Reporting and Paragraph 19, Submission of Reports. Deliverables: Monthly Project Progress Report Draft and Final Project Completion Report Task 6.1(d) Monthly Invoices Prepare monthly invoices including relevant supporting documentation for submittal to DWR via Humboldt County. Deliverables: Monthly Invoices and associated backup documentation Task 6.1(e) Project Monitoring Plan A Project Monitoring Plan will be developed and submitted to DWR via Humboldt County. Along with the Project Performance Measures Table requirements outlined in the Proposition 84 Round 2 Implementation Grants Proposal Solicitation Package, the Project Monitoring Plan will include baseline conditions, a brief discussion of monitoring systems to be used, methodology of monitoring, frequency of monitoring, and location of monitoring points. See Exhibit H for other State reporting and monitoring requirements. Deliverables: Completed Project Monitoring Plan Task 6.2 Land Purchase/Easement: Budget Category (b) This task is not applicable to this project. Grant Agreement No. 4600014579 Page 26 of 99 Task 6.3 Planning/Design/Engineering/Environmental Documentation: Budget Category (c) Task 6.3(a) Final Design This task will include the development of a set of road treatment log templates and the completion of final design details for road decommissioning. Plans will be finalized after consultation with United States Forest Service (USFS) and tribal equipment operators. Deliverables: Completed 100% plans and specifications Task 6.3(b) Environmental Documentation and Permitting The NEPA requirements for this project are complete and the USFS issued a Record of Decision (ROD) for work associated with this project. This task will include completion of CEQA documentation and all applicable permits, including Section 401, Clean Water Act permits. It is anticipated that California Department of Fish and Wildlife (CDFW) will be the CEQA lead agency and that a Categorical Exemption under the CDFW Fisheries Restoration Grant Program will meet compliance requirement. Deliverables: ROD Completed CEQA Compliance Document All applicable permits Task 6.4 Construction/Implementation: Budget Category (d) Task 6.4(a) Construction contracting This task is not applicable to this project, work will be completed using in-house labor. Task 6.4(b) Mobilization and Site Preparation This task will include activities related to pre -project staging of equipment and materials to perform work associated with this project at designated staging areas. Deliverables: 0 Notification to Humboldt County and DWR of project initiation Task 6.4(c) Construction/Implementation This task will include the decommissioning of roads slated for removal. The road decommissioning process includes the removal of unstable fill at stream crossing, swales, springs, seeps, and reestablishes the natural hill slope. Unstable fill will be excavated at stream crossings to reconstruct the original width, depth, slope, and expose the natural channel and buried topsoil. Excavated material will be moved to stable road locations, placed along cutbanks, and then shaped to specific slope and compaction requirements. Treatment specifications are designed with tentative grades and dimensions, which provide the basis for estimates of volumeof soil to be excavated. Final grades and dimensions will be determined by the site supervisor as construction progresses. The equipment operators will adjust the excavation's grade, alignment, and bank dimensions to preserve original topsoil, natural channel armor, bedrock outcrops, or stumps in the growth position. Post -project erosion and sediment control measures and revegetation will include the sowing of native grass seed and fertilizer by hand and using a 750 gallon hydroseeder when feasible, followed by the spreading of onsite native mulch material (brush, trees) where suitable material exist. If suitable Grant Agreement No. 4600010579 Page 27 of 99 mulch material is not onsite, certified weed -free rice straw will be utilized. Willow cuttings/stakes maybe used in post -excavated stream crossings, swales, and seeps. In addition, each excavated live stream crossing will be rock armored to minimize post project adjustments. Deliverables: Photo documentation Task 6.4(d) Demobilization This task will include activities associated with project completion including verification of work completed, list of untreated sites and the preparation of a notice of completion for Humboldt County. Deliverables: Notice of completion 0 As built drawings if appropriate Site Map showing location of completed work Task 6.4(e) Construction Administration: This task will include staff time to perform oversight, meetings, scheduling, quality control, review of construction plans, road logs and specifications, and quality assurance Deliverables: Documentation of activities and photo documentation included in monthly and final report PROJECT 7: RESTORATION OF LOWER KLAMATH RIVER HABITATS PROJECT SPONSOR: YUROK TRIBE PROJECT DESCRIPTION: The Restoration of Lower Klamath River Habitats project will enhance about 40 acres of riparian forests, and restore approximately 2 miles of fluvial habitats in two priority Lower Klamath River tributaries; Hunter and Terwer Creeks. The project area is located in Del Norte County near Klamath, California. Fish habitat in Hunter Creek will be enhanced by installing constructed wood jams (CWJ's), planting native trees, and installing willow baffles. The project activities will improve fish habitat by increasing pool frequency and instream cover by 30 to 50 percent. In addition, the project will provide economic stimulus to disadvantaged communities, and improve water quality by reducing sediment impacts to local streams through forest enhancement and renewed stream functionality. Task 7.1 Project Administration: Budget Category (a) Task 7.1(a) Contract Administration This task consists of grant contract management including compliance with grant requirements for supporting the development of a grant agreement in coordination with Regional Contract Manager and DWR. Agreements will also be developed for federal and state partners. Deliverables: 0 Financial statements Environmental Information Form 0 Other Applicable Project Deliverable Grant Agreement No. 4600010579 Page 28 of 99 Task 7.1 (b) Labor Compliance Program Take all measures necessary to ensure compliance with applicable California Labor Code requirements, including, preparation and implementation of a labor compliance program or including any payments to the Department of Industrial Relations under Labor Code Section 1771.3. Deliverables: Proof of labor compliance upon request Task 7.1 c) Reporting Prepare and submit monthly progress reports detailing work completed in prior month. Prepare draft Final Project Completion Report and submit to DWR via Humboldt County for comment and review no later than 90 days after project completion. Prepare Final Report addressing Humboldt County/DWRs comments. All reports shall be prepared and presented in accordance with the provision of Exhibit G: Final Reporting and Paragraph 19, Submission of Reports. Deliverables: Monthly Project Progress Report Draft and Final Project Completion Report Task 7.1 (d) Monthly Invoices Prepare monthly invoices including relevant supporting documentation for submittal to DWR via Humboldt County. Deliverables: Monthly Invoices and associated backup documentation Task 7.1(e) Project Monitoring Plan A Project Monitoring Plan will be developed and submitted to DWR via Humboldt County. Along with the Project Performance Measures Table requirements outlined in the Proposition 84 Round 2 Implementation Grants Proposal Solicitation Package, the Project Monitoring Plan will include baseline conditions, a brief discussion of monitoring systems to be used, methodology of monitoring, frequency of monitoring, and location of monitoring points. See Exhibit H for other State reporting and monitoring requirements. Deliverables: Completed Project Monitoring Plan Task 7.1(f) Landowner Agreements This task will include the development and coordination of landowner agreements for worksites. Copies of signed landowner agreements. Task 7.2 land Purchase/Easement: Budget Category (b) This task is not applicable to this project. Task 7.3 Planning/Design/Engineering and Environmental Documentation: Budget Category (c) Task 7.3 (a) Assessment and Feasibility Studies This task is not applicable to this project as all assessments and feasibility studies were completed before September 2008. Grant Agreement No. 4600010579 Page 29 of 99 Task 7.3(b) Final Design This task includes the development of the final project design incorporating any additional Best Management Practices (BMPs) and final project description. Deliverables: Completed 100% plans and specifications Updated project descriptions, including any additional BMPs that will be employed. Task 7.3(c) Environmental Documentation and Permitting This task will include completion of CEQA/NEPA documentation and applicable permits as determined by final design, plans, and specifications. NEPA and CEQA documents are presumed to be, respectively, the completion of a Categorical Exclusion and Categorical Exemption. Anticipated permits include: DFW 1602 permit, RWQCB 401 permit and USACE 404 permit, NOAA Section 7 Consultation for SONC Coho Salmon, and NOAA Section 10 Consultation for SONC Coho Salmon. Other permits may be required under the National Historic Preservation Act due to tribal connection to this project. Other reporting requirements may be tied to regulatory permit requirements and if necessary, the reports will be prepared under this task. Deliverables: Completed CEQA/NEPA Document Copies of all necessary permits Task 7.4 Construction/Implementation: Budget Category (d) Task 7.4(a) Construction Contracting This task will include the preparation and solicitation of bid documents that will be used to select a contractor(s) to perform work and provide source materials for CWJ's and native tree planting. Contractor agreements must follow Yurok Tribe's procurement policy, tribal employment rights ordinance, and be consistent with the State of California's requirements. This task also includes requesting and obtaining bids and awarding and executing the contract and completing the lease agreements for heavy equipment needed to complete the work. Deliverables: Contractor selection Verification of the completion of lease agreements for heavy equipment. Task 7.4(b) Mobilization and Site Preparation This task will consist of staging/delivery of materials and heavy equipment to the project sites. Task 7.4(c) Project Construction The following techniques will be employed at this project: the CWJ's will be installed to contribute to increasing pool formation and average pool depth in the creeks; tree planting will increase complexity and percentage of shaded cover; and willow baffles will reduce stream velocity and cause suspended sediment to drop from the stream, improving water quality and fish habitat. Hunter Creek - Fish habitat in Hunter Creek will be enhanced by installing approximately 48 constructed wood jams (CWJ's) in one mile of stream. CWJs include rootwads, logs, and branches., improving 20 acres of riparian habitat by planting approximately 250 native trees and installing approximately 1000 feet of willow baffles incorporated into the CWJ's. Terwer Creek - Fish habitat on Terwer Creek will be enhanced by installing approximately 58 CWJ's in one mile of stream and improving 20 acres of riparian habitats by planting 250 native trees and installing approximately 2500 feet of native willow baffles. Grant Agreement No. 4600010579 Page 30 of 99 Heavy equipment (e.g. excavators, loaders, dozers, site trucks) will be used to haul whole tree materials and live willow cuttings to the project sites and to construct the CWJs and willow revetment baffles within the two proposed treatment reaches. Live willow cuttings and baffles will be incorporated into many of the proposed CWJs to increase the complexity of these features as well as to help promote riparian forest development and jam stability. Willow revetment baffles will be installed in strategic locations throughout the project reaches according to standard methods (Flosi et al. 1998) with the exception that no quarry rock will placed at the base of the baffles. Riparian habitats will be planted within the two project reaches with native trees. Construction will occur in late summer to take advantage of subsurface flow conditions within the treatment reaches to minimize and/or avoid impacts to fish and riparian resources. CWJ and willow baffle construction areas will be accessed by equipment via the dry channel bed whenever possible to avoid riparian impacts. Construction will occur by working equipment from the dry channel and gravel bars. Temporary access trails will be developed as needed through riparian areas to avoid impacts to natural habitat features existing in the channel (e.g. wood accumulations, vegetation). Temporary access trails will be less than 15 feet wide with alignments created to cause the least damage possible to vegetation and soils. Location of access trails will be determined based on site conditions at the time of construction. All vehicle and equipment maintenance and fueling will take place on pre-existing roadways. Vehicles and equipment will be maintained and operated to be leak free. Spill kits will be available for all vehicles and equipment and crews will be ready and trained to deal with any spills. All trails and work sites will be erosion proofed prior to rain storms capable of producing 2:1.5 inches. Once the project is completed, all access trails will be removed by restoring natural contours and spreading slash and/or weed free straw over disturbed surfaces. Deliverables: Notice of completion 0 Photo documentation of completed work Task 7.4(d.) Demobilization This task will include activities associated with project completion including verification of completed work, removal of equipment, debris, spoils, and excess materials from project sites. Other items include return of rental equipment and post project erosion prevention measures as outlined in permits. Deliverables: Verification of demobilization in monthly and final reports. Post installation verification to assess if the habitat restoration features are operational and functioning as designed will be conducted. Adaptive management measures will be implemented if needed. Deliverables: Completed evaluation of project effectiveness and photo documentation as outlined in Task 7.1(f) will be included in the final report for this project. Grant Agreement No. 4600010579 Page 31 of 99 Task 7.4(f) Construction Administration This task will include establishment of a tracking system for records, staff time to perform oversight, meetings, scheduling, quality control, review of construction plans, road logs and specifications, quality assurance and the certification of contractor payments Deliverables: Notification of project completion sent to Humboldt County and DWR Documentation of activities and photo documentation included in monthly and final report TRINITY RIVER WATERSHED MANAGEMENT AREA PROJECT 8: SALYER MUTUAL WATER COMPANY (SMWC) DISTRIBUTION SYSTEM AND HYDRANTS PROJECT PROJECT SPONSOR: SALYER MUTUAL WATER COMPANY PROJECT DESCRIPTION: The project is located in an unincorporated area of Trinity County, 52 miles east of Eureka, California. This project will replace approximately 1000 feet of water distribution lines and add approximately 1000 feet of new lines to provide residential distribution system looping and fire hydrants along Fountain Ranch Road. The project will provide water supply reliability, conserve water, and enhance public safety. Task 8.1 Project Administration: Budget Category (a) Task 8.1(a) Contract Administration This task consists of grant contract management including compliance with grant requirements for supporting the development of a grant agreement in coordination with Regional Contract Manager and DWR. Deliverables: Financial statements Environmental Information Form Other Applicable Project Deliverable Task 8.1(b) Labor Compliance Program Take all measures necessary to ensure compliance with applicable California Labor Code requirements, including, preparation and implementation of a labor compliance program or including any payments to the Department of Industrial Relations under Labor Code Section 1771.3. Deliverables: Proof of labor compliance upon request Task 8.1(c) Reporting Prepare and submit monthly progress reports detailing work completed in prior month. Prepare draft Final Project Completion Report and submit to DWR via Humboldt County for comment and review no later than 90 days after project completion. Prepare Final Report addressing Humboldt County/DWRs comments. All reports shall be prepared and presented in accordance with the provision of Exhibit G: Final Reporting and Paragraph 19, Submission of Reports. Deliverables: 0 Monthly Project Progress Report Grant Agreement No. 4600010579 Page 32 of 99 Draft and Final Project Completion Report Task 8.1(d) Monthly Invoices Prepare monthly invoices including relevant supporting documentation for submittal to DWR via Humboldt County. Deliverables: Monthly Invoices and associated backup documentation Task 8.1(e) Project Monitoring Plan A Project Monitoring Plan will be developed and submitted to DWR via Humboldt County. Along with the Project Performance Measures Table requirements outlined in the Proposition 84 Round 2 Implementation Grants Proposal Solicitation Package, the Project Monitoring Plan will include baseline conditions, a brief discussion of monitoring systems to be used, methodology of monitoring, frequency of monitoring, and location of monitoring points. See Exhibit H for other State reporting and monitoring requirements. Deliverables: 0 Completed Project Monitoring Plan Task 8.2 Land Purchase/Easement: Budget Category (b) Permanent easements will be acquired for the approximately 1000 feet of new piping that will be installed. Deliverables: All relevant documentation regarding acquisition of easement including final recorded deed, title report, etc. Site map of pipeline alignment, current utilities and right-of-ways All relevant documentation of any new easements Task 8.3 Planning/Design/Engineering and Environmental Documentation Task 8-3(a) Assessment and Feasibility Studies This task includes review of previous planning studies related to this project. Deliverables: 0 Copies of Final Assessment and Feasibility Reports. Task 8.3(b) Preliminary Design Site surveys will be performed for right-of-way, hydrant placement and pipeline alignments. This task will also include the preparation of preliminary cost estimates. Deliverables: Copies of Preliminary Design and Site Map Task 8.3(c) Final Design This task includes the development of the 100% design plans and specifications including existing and proposed pipeline alignment, valve and hydrant locations, plan and profile elevations, site preparation, demolition and abandonment of existing pipeline, earthwork, piping, trenching, backfilling, surface restoration and hydrant installation. Deliverables: 0 Copies of 100% Plans and Specifications Grant Agreement No. 4600010579 Page 33 of 99 Task 8.3(d) Environmental Documentation and Permitting This task will include completion of CEQA documentation and all applicable permits. Deliverables: CEQA Documentation Copies of all required permits Task 8A Construction/Implementation Task 8.4(a) Construction Contracting This task will include the preparation and solicitation of bid documents that will lead to the selection of a contractor to perform work. Deliverables: Bid documents Proof of Advertisement Notice of Award Notice to Proceed Task 8.4(b) Mobilization and Site Preparation This task includes preconstruction activities including material orders, finalization of insurance and bonds, mobilization of equipment, and the development of a project schedule. Deliverables: Copy of completed work schedule Task 8.4(c) Project Construction Project Construction of Replacement/New Pipeline on Fountain Ranch Road and Hydrants (Phase 1) will consist of the following elements: Replacement and realignment of old pipeline on Fountain Ranch Road (identified as the system's highest priority for this project) and the addition of approximately 1000 feet of new pipeline to complete a looped system. Installation of new six-inch PVC piping. Trenching will be properly bedded and backfilled to reduce drainage problems and breaks caused by traffic loads. Surface will be restored to it original condition in accordance with environmental mitigation requirements. There will be adequate separation between water lines and septic lines/systems. Installation of isolation and pressure control valves Connection of residential services to new distribution line on Fountain Ranch Rd. Installation of fire hydrants for fire protection per AWWA standards Deliverables: As -built drawings Narrative and photo documentation included in monthly and final report Task 8.4(d) Demobilization This task will include the removal of all construction material and the restoration of the site to pre - construction conditions. Deliverables: 11 Documentation of the removal of construction materials. Grant Agreement No. 4600010579 Page 34 of 99 Task 8.4(e) Construction Administration This task consists of construction administrative tasks including records management, project safety, pre -work meetings, construction QA/QC, ordering materials, interpreting construction contracts and plans, approval of payments and other certifications. Deliverables: Notification of project completion sent to Humboldt County and DWR As -built drawings Photo documentation included in monthly and final report PROJECT 9: WEST WEAVER CREEK CHANNEL AND FLOODPLAIN REHABILITATION PROJECT SPONSOR: TRINITY COUNTY RESOURCE CONSERVATION DISTRICT PROJECT DESCRIPTION: The Trinity County Resource Conservation District will implement creek habitat restoration on a degraded reach of West Weaver Creek, in Trinity County, California. Rehabilitation actions include construction of 300 linear feet of pool and riffle, 245 linear feet of step -pool sequences, and 300 linear feet of flood plain secondary channel. These actions will augment spawning gravel, improve floodplain connectivity, and augment riparian vegetation. Project benefits include improved water quality, and fish habitat improvement. Task 9.1 Project Administration: Budget Category (a) Task 9.1 (a) Contract Administration and Coordination This task consists of grant contract management including compliance with grant requirements for supporting the development of a grant agreement in coordination with Regional Contract Manager and DWR. It will also include coordination with project partners; Shasta Trinity National Forest and sub- contractors; Pacific Watershed Associates. Deliverables: Financial statements Environmental Information Form Other applicable project deliverables Task 9.1 (b) Labor Compliance Program Take all measures necessary to ensure compliance with applicable California Labor Code requirements, including, preparation and implementation of a labor compliance program or including any payments to the Department of Industrial Relations under Labor Code Section 1771.3. Deliverables: Proof of labor compliance upon request Task 9.1(c) Reporting Prepare and submit monthly progress reports detailing work completed in prior month. Prepare draft Final Project Completion Report and submit to DWR via Humboldt County for comment and review no later than 90 days after project completion. Prepare Final Report addressing Humboldt County/DWRs comments. All reports shall be prepared and presented in accordance with the provision of Exhibit G: Final Reporting and Paragraph 19, Submission of Reports. Deliverables: 0 Monthly Project Progress Report Grant Agreement No. 4600010579 Page 35 of 99 Draft and Final Project Completion Report Task 9.1(d) Monthly Invoices Prepare monthly invoices including relevant supporting documentation for submittal to DWR via Humboldt County. Deliverables: Monthly Invoices and associated backup documentation Task 9.1(e) Project Monitoring Plan A Project Monitoring Plan will be developed and submitted to DWR via Humboldt County. Along with the Project Performance Measures Table requirements outlined in the Proposition 84 Round 2 Implementation Grants Proposal Solicitation Package, the Project Monitoring Plan will include baseline conditions, a brief discussion of monitoring systems to be used, methodology of monitoring, frequency of monitoring, and location of monitoring points. See Exhibit H for other State reporting and monitoring requirements. Deliverables: Completed Project Monitoring Plan Task 9.2 Land Purchase/Easement: Budget Category (b) This task is not applicable to this project. Task 9.3 Planning/Design/Engineering and Environmental Documentation Task 9.3(a) Final Design This task include the development of the final engineering design submittal that will incorporate comments from the 607o submittal, specific permitting and regulatory requirements, revisions to cost estimates and any other applicable plan revisions. Field investigation work will be conducted as a team effort with USFS. Efforts will include a constructability analysis that will factor in given constraints such as topography, access, and sensitive habitats into construction plans. Activities will also include identification of constructions access points, and make equipment recommendations. A construction timeline, preliminary cost estimates, and the identification of habitat protection measures will also be completed. A hydraulic model will be developed based on existing conditions and proposed design changes. This task also includes hydraulic modeling of proposed conditions in order to develop self - maintaining channel habitats. Deliverables: Verification of Completion of constructability analysis Verification of the Completion of hydraulic modeling Copies of 100% Plans and Specifications Task 9.3(b) Environmental Documentation and Permitting This task will include development and completion of NEPA/CEQA documentation as well as completion of all applicable permits. Anticipated permits include DFW 1602 permit, RWQCB 401 permit and USACE 404 permit. Deliverables: 0 Completed NEPA/CEQA Compliance Document Grant Agreement No. 4600010579 Page 36 of 99 Copies of all relevant permits. Task 9.4: Construction/Implementation: Budget Category (d) Task 9.4(a) Construction Administration This task includes preparation of bid documents, review of construction bids, providing response to questions during bidding and selection of construction contractor and construction contracting. During construction, this also includes review of product submittals, response to requests for information from the contractor, and support for change order requests. Deliverables: Bid documents Proof of Advertisement Award of Contract Notice to Proceed Notification of project initiation Task 9.4(b) Construction/Implementation This task will include mobilization and site preparations, construction, erosion control, and demobilization. Elements of construction include approximately 300 linear feet of floodplain work including the installation of bioengineered structures. Bioengineered structures include step pool sequences, riffle pool sequences, willow baffles, and large logs with attached root wads for habitat improvements. The implementation tasks will be completed: Install a minimum of three step -pool sequences (with three steps per sequence) totaling approximately 245 linear channel feet: This will include placement of boulders, cobbles, and streambed gravel within the channel to create the pools and steps. Some excavation will be required to key the crests of the steps into the existing channel bed and banks. Install a minimum of three riffle -pool sequences (with three riffle crests per sequence) totaling approximately 300 linear channel feet: This will include excavation within the channel for placement of boulders, cobbles, and streambed gravel to construct the riffles and pools.lnstall a minimum of two willow baffles: This will include excavation of trenches on the floodplain, placement of live stakes and gravel/cobble within the trench. Native material will be placed on top of the gravel trench. Install a minimum of nine large logs with intact root wad structures (one for each pool in the riffle -pool sequences): This will include excavation of the channel banks and floodplain for placement of logs with rootwads. Boulders and native material will be placed on the the top of the logs as ballast and backfill. the bank above the log will be graded to match adjacent bank slopes. Deliverables: Notification provided to DWR and Humboldt County of Completion of construction Photographic documentation of completed instream habitat features. Task 9.4(c) Biological Monitoring and Construction Observation Preconstruction fish relocation surveys are needed due to the potential presence of Coho and steelhead in West Weaver Creek, and to avoid fish stranding during the project. If required by National Marine Fisheries Service, Environmental Science Associates -PWA would perform fish relocation prior to construction as authorized by relevant permits (e.g., a NMFS Biological Opinion) Grant Agreement No. 4600010579 Page 37 of 99 Deliverables: Field logs and other documentation as appropriate HUMBOLDT BAY WATERSHED MANAGEMENT AREA PROJECT 10: HUMBOLDT BAY MUNICIPAL WATER DISTRICT (HBMWD) RANNEY COLLECTORS 1 AND 1A LATERAL REPLACEMENT PROJECT SPONSOR: HUMBOLDT BAY MUNICIPAL WATER DISTRICT PROJECT DESCRIPTION: The project is located in Humboldt County, just east of Arcata at HBMWD's Essex facility. HBWMD will install four to six stainless steel laterals in Collectors 1 and 1 A to allow reliable drinking water supplies to be maintained for two thirds of Humboldt County's population. The Collectors are 13 -feet diameter concrete caissons that draw water from the aquifer below the Mad River and are located on right on the bank of the river. The laterals will extend out from the existing caissons and will result in a minimum of 600 feet of new well screen installed. These new laterals will reduce turbidity associated with existing, mineral encrusted laterals. This project will add drinking water supply reliability and improve water quality to the seven municipal agencies which are supplied domestic water by the District. The municipalities served by the District are the Cities of Arcata, Blue Lake and Eureka, and the Fieldbrook, Humboldt, Manila and McKinleyville Community Services Districts. Via our wholesale relationship, the District serves water to an estimated population of 88,000 people (approximately two thirds of the entire County), and to numerous businesses, industries and educational institutions. Task 10.1 Project Administration: Budget Category (a) Task 10.1(a) Contract Administration This task consists of grant contract management including compliance with grant requirements for supporting the development of a grant agreement in coordination with Regional Contract Manager and DWR. Deliverables: Financial statements Environmental Information Form Other Applicable Project Deliverable Task 10.1(b) Labor Compliance Program, Take all measures necessary to ensure compliance with applicable California Labor Code requirements, including, preparation and implementation of a labor compliance program or including any payments to the Department of Industrial Relations under Labor Code Section 1771.3. Deliverables: Proof of labor compliance upon request Task 10.10 Reporting Prepare and submit monthly progress reports detailing work completed in prior month. Prepare draft Final Project Completion Report and submit to DWR via Humboldt County for comment and review no later than 90 days after project completion. Prepare Final Report addressing Humboldt County/DWRs comments. All reports shall be prepared and presented in accordance with the provision of Exhibit G: Final Reporting and Paragraph 19, Submission of Reports. Grant Agreement No. 4600010579 Page 38 of 99 Deliverables: Monthly Project Progress Report Draft and Final Project Completion Report Task 10.10 Monthly Invoices Prepare monthly invoices including relevant supporting documentation for submittal to DWR via Humboldt County. Deliverables: Monthly Invoices and associated backup documentation Task 10.10 Project Monitoring Plan A Project Monitoring Plan will be developed and submitted to DWR via Humboldt County. Along with the Project Performance Measures Table requirements outlined in the Proposition 84 Round 2 Implementation Grants Proposal Solicitation Package, the Project Monitoring Plan will include baseline conditions, a brief discussion of monitoring systems to be used, methodology of monitoring, frequency of monitoring, and location of monitoring points. See Exhibit H for other State reporting and monitoring requirements. Deliverables: Completed Project Monitoring Plan Task 10.2 Land Purchase/Easement: Budget Category (b) This task is not applicable to this project. Task 10.3 Planning/Design/Engineering and Environmental Documentation: Budget Category (c) Task 10.3(a) Preliminary Assessment and Feasibility Studies HBMWD has completed feasibility studies, initial topographic and diver surveys to locate and assess existing conditions. A preliminary design report has also been prepared. Deliverables: Completed feasibility studies and copies of reports provided to Humboldt County and DWR Task 10.3(b) Assessment and Preliminary Design This task will include the following assessment and design work: Geophysical assessment of bedrock and lithology will be completed. Work will include: installation of a boring and monitoring well to assess the lithology near Collectors 1 and 1a. The monitoring well will be used to measure drawdown and the responses of the aquifer to pumping. Geophysical transects will be conducted through the new monitoring well and the collectors to map bedrock. The data from the well and transects will be used to position the new laterals from the collectors. Review of monitoring well and geophysical transects as well as previous geological information for the area around Collectors I& 1 A Review of existing lateral locations and ability to physically locate new laterals Run existing District model with proposed new lateral locations to assess placement and yield Develop recommendations for lateral placement and orientation Grant Agreement No. 4600010579 Page 39 of 99 Findings will be used to develop estimates of construction and development water quantities, and develop plan for disposal of development water via percolation ponds or the Collector 6 forebay. Deliverables: Completed report on monitoring well boring logs, and geophysical transect logs. Completed Preliminary Study with recommendations for lateral location and the development of a water disposal plan. Task 10.3(c) Final Designs and Specifications Develop a set of plans and specifications to the 100% complete levels. Complete Final Plans showing lateral locations and details Complete Final specifications Prepare a Final opinion of probable construction cost Prepare final bid documents including bid forms, advertisement for bid, and other necessary contract documents; Deliverables: Final project Design and Construction Specifications Final Cost Estimate Completed Bid Documents Task 10.3(d) Environmental Documentation and Permitting This task will include development and completion of NEPA/CEQA documentation as well as completion of all applicable permits. Anticipated permits include DFW 1602 permit, RWQCB 401 permit, USACE 404 permit, and Humboldt County grading permit. Deliverables: Completed NEPA/CEQA Compliance Document Copies of all relevant permits. Task 10.4 Construction/Implementation: Budget Category (d) Task 10.4(a) Construction Contracting This task will include the preparation and solicitation of bid documents that will lead to the selection of a contractor to perform work. Deliverables: Bid documents Notice of Award Notice to Proceed Task 10.40 Project Construction Four to six 12 -inch diameter stainless steel screen laterals will be installed in the existing Collectors 1 and 1 A. The laterals will vary from 30 to 80 -feet in length. The Collectors are 13 -feet diameter concrete caissons that extend from the surface of the Mad River bank down to approximately 80 to 100 feet below grade. In order for the laterals to project horizontally outward from the caissons, cores will be cut through the sides of the caissons. The work will be performed from within the caissons. Mobilization and Site Preparation A minimum of 600 -feet of stainless steel screen will be ordered and construction equipment will be mobilized to the project site. Piping and facilities for dewatering will be prepared as necessary. Installation of Gate Valves Grant Agreement No. 4600010579 Page 40 of 99 Before new laterals can be installed, gate valves will need to be installed on the ends of the existing laterals in the caissons to make them watertight. This task includes the purchase and installation of 14 12 -inch stainless steel gates valves. Installation of the gate valves will be performed by hardhat divers. Installation of Laterals This task consists of the activities associated with the installation of four to six 12 -inch diameter stainless screen laterals. These activities for each collector are: initial performance testing, caisson dewatering, pulling of existing pumps, layout determination of laterals, set up of work platforms, installation of access ports, installation of laterals using jacking equipment, development of laterals, disinfection of laterals, installation of valves, reinstallation of pumps, and final performance testing. Deliverables: Construction photographs and/or video clips Documentation of construction activities in Monthly and Final report Task 10.4(8) Construction Inspection and Management This task will consisted of all activities associated with project oversight, communication, performance testing review, record keeping, verification of completed work review of as -built drawings, and preparation of notice of completion for County Clerk. This task will also include post construction activities certifying that the work is complete and laterals are functioning. Deliverables: Notification of project completion sent to Humboldt County and DWR As -built drawings and Inspection reports Notice of completion to County Clerk PROJECT 11, WESTHAVEN COMMUNITY SERVICES DISTRICT WATER TANK PROJECT PROJECT SPONSOR: WESTHAVEN COMMUNITY SERVICES DISTRICT (WCSD) PROJECT DESCRIPTION: The project is located in Humboldt County, north of Eureka in the Trinidad watershed. The project will install a new approximately 85,000 gallon water tank that meets current seismic code and replace the failing roof supports on its existing 100,000 gallon concrete tank. Increased storage will allow the district to modify current disinfection operating parameters and potentially reduce disinfection by-products (DBP) by increasing chlorine disinfectant contact time while reducing chlorine concentrations. Project benefits include increased water supply reliability, increased water quality, and protection of public health. Task 11.1 Project Administration: Budget Category (a) Task 11.1(a) Contract Administration This task consists of grant contract management including compliance with grant requirements for supporting the development of a grant agreement in coordination with Humboldt County and DWR. Deliverables: Executed Grant Agreement 0 Financial statements Environmental Information Form 0 Other Applicable Project Deliverable Grant Agreement No. 4600010579 Page 41 of 99 Task 11.1(b) Labor Compliance Program Take all measures necessary to ensure compliance with applicable California Labor Code requirements, including, preparation and implementation of a labor compliance program or including any payments to the Department of Industrial Relations under Labor Code Section 1771.3. Deliverables: Proof of labor compliance upon request Task 11.1 (c) Reporting Prepare and submit monthly progress reports detailing work completed in prior month. Prepare draft Final Project Completion Report and submit to DWR via Humboldt County for comment and review no later than 90 days after project completion. Prepare Final Report addressing Humboldt County/DWRs comments. All reports shall be prepared and presented in accordance with the provision of Exhibit G: Final Reporting and Paragraph 19, Submission of Reports. Deliverables: Monthly Project Progress Report Draft and Final Project Completion Report Task 11.1(d) Monthly Invoices Prepare monthly invoices including relevant supporting documentation for submittal to DWR via Humboldt County. Deliverables: Monthly Invoices and associated backup documentation Task 11.1(e) Project Monitoring Plan A Project Monitoring Plan will be developed and submitted to DWR via Humboldt County. Along with the Project Performance Measures Table requirements outlined in the Proposition 84 Round 2 Implementation Grants Proposal Solicitation Package, the Project Monitoring Plan will include baseline conditions, a brief discussion of monitoring systems to be used, methodology of monitoring, frequency of monitoring, and location of monitoring points. See Exhibit H for other State reporting and monitoring requirements. Deliverables: Completed Project Monitoring Plan Task 11.2 Land Purchase/Easement: Budget Category (b) This task is not applicable to this project. Task 11.3 Planning/Design/Engineering and Environmental Documentation: Budget Category (c) Task 11.3(a) Assessment and Feasibility Studies Project planning tasks will include feasibility studies associated with the WCSD new tank, repair of the existing one and environmental permitting. Site surveys will be conducted to create a topographic map and a site plan. Geotechnical studies and soil testing will be completed. Preliminary designs to the 30% and 60% level will be completed as well as a cost estimate based on report findings Deliverables: Completed feasibility studies and copies of reports provided to Humboldt County and DWR 11 Copies of Geotechnical report, topographic map, and site design Grant Agreement No. 4600010579 Page 42 of 99 Copies of Preliminary Engineering Report 60% design drawings and specifications Task 11.3 Final Design Plan This task will include the creation of final design to the 100% level of the tank, water mains, and controls. It will also include the Request for Qualifications (RFQ) and other activities such as regulatory agency review and incorporating requested changes as well as putting the project out for bid. Deliverables: Completed final design plans Completed Bid Documents Notice of Award Task 11.3(c) Environmental Documentation and Permitting This task will include completion of CEQA documentation and applicable permits as determined by final construction site conditions and design specifications. CEQA documentation is anticipated to be a Categorical Exemption. No permits are anticipated. Deliverables: Completed CEQA Compliance document Copies of permits if applicable Task 11.4 Construction/Implementation Task 11.4(a) Construction Contracting This task will include the preparation and solicitation of bid documents that will lead to the selection of a contractor to perform work. Deliverables: Bid documents Notice of Award Notice to Proceed Task 11.4(b): Project Construction A new storage tank with an approximate capacity of 85,000 gallons will be installed, including piping, and control system. The metal roof and wood trusses of the existing tank will be replaced. Mobilization and Site Preparation Project site will be cleared and graded, construction equipment will be mobilized. New Tank Construction of the new tank will include: Excavation of approximately five feet of soil and placement of engineered fill/class II base fill to provide a secure foundation for the new tank foundation. The fill will be compacted and the compaction tested. Construction of a tank ring wall approximately 25 feet in diameter and 26 feet high with anchors in the base, installation of the bottom row of plates and attachment to the grade ring, and additiona of plates as called for by the tank supplier. Construction of the new 85,000 gallon glass fused steel tank with concrete grade ring tank. pour a grade ring Installation of station piping approximately 40 -feet of four -inch water main and 45- feet of six-inch water mains will be required cathodic protection, and tank controls; and disinfection of the tank Grant Agreement No. 4600010579 Page 43 of 99 Repair of Existing Tank Repair of the existing tank will include: Drainage of the 100,000 gallon tank Visual inspection of the tank interior to assess condition and possible structure deficiencies, Removal of existing metal roof, Installation of new 40 foot by 60 foot roof of fiberglass or other suitable material, including replacement of all new trusses Disinfection of the tank. Demobilization The operation of tanks, new waterline, new pump, and new control system will be tested; water quality data will be collected on raw and treated water for DBP,s; construction equipment will be demobilized; and the project site will be returned to pre -construction conditions. Deliverables: Photo documentation of all construction activities Laboratory results and a summary of the findings in final report Task 11.4 (c): Construction Administration This task will include all administrative tasks associated with the construction of the new tank and the repair of the existing tank including construction oversight, safety and orientation meetings, site visits, inspections, completion of record drawings, verification and review of testing, payments to contractor, and labor compliance. Deliverables: Inspection field notes As -built drawings Notification of project completion sent to Humboldt County and DWR RUSSIAN RIVER/BODEGA WATERSHED MANAGEMENT AREA PROJECT 12: FISH FRIENDLY FARMING AND FISH FRIENDLY RANCHING ENVIRONMENTAL CERTIFICATION IN THE RUSSIAN, NAVARRO, AND GUALALA RIVER WATERSHEDS PROJECT SPONSOR: CALIFORNIA LAND STEWARDSHIP INSTITUTE (CLSI) PROJECT DESCRIPTION: The purpose of this project is to implement Best Management Practices BMPs) to control erosion on farms and ranches in the Russian, Navarro, and Gualala River watersheds with a focus on lands in disadvantaged communities. BMPs will be implemented for sediment source control, road and gully repair, water conservation and use efficiency, removal of invasive species and revegetation, and widening of riparian corridors on 20,000 acres of agricultural and grazing lands. The Project is a voluntary Fish Friendly Farming (FFF) and Fish Friendly Ranching (FFR) Environmental Certification Program for farmers and ranchers who implement the BMPs to restore and sustain fish habitat on their property and improve water quality. Grant Agreement No. 4600010579 Page 44 of 99 Task 12.1 Project Administration: Budget Category (a) Task 12.10 Contract Administration This task consists of grant contract management including compliance with grant requirements for supporting the development of a grant agreement in coordination with Humboldt County and DWR. Deliverables: Financial statements Environmental Information Form Other Applicable Project Deliverable Task 12.10 Labor Compliance Program Take all measures necessary to ensure compliance with applicable California Labor Code requirements, including, preparation and implementation of a labor compliance program or including any payments to the Department of Industrial Relations under Labor Code Section 1771.3. Deliverables: Proof of labor compliance upon request Task 12.1(c) Reporting Prepare and submit monthly progress reports detailing work completed in prior month. Prepare draft Final Project Completion Report and submit to DWR via Humboldt County for comment and review no later than 90 days after project completion. Prepare Final Report addressing Humboldt County/DWRs comments. All reports shall be prepared and presented in accordance with the provision of Exhibit G: Final Reporting and Paragraph 19, Submission of Reports. Deliverables: Monthly Project Progress Report Draft and Final Project Completion Report Task 12.1 (d) Monthly Invoices Prepare monthly invoices including relevant supporting documentation for submittal to DWR via Humboldt County. Deliverables: Monthly invoices and associate back up documentation Task 12.10 Project Monitoring Plan A Project Monitoring Plan will be developed and submitted to DWR via Humboldt County. Along with the Project Performance Measures Table requirements outlined in the Proposition 84 Round 2 Implementation Grants Proposal Solicitation Package, the Project Monitoring Plan will include baseline conditions, a brief discussion of monitoring systems to be used, methodology of monitoring, frequency of monitoring, and location of monitoring points. See Exhibit H for other State reporting and monitoring requirements. Deliverables: Completed Project Monitoring Plan Task 12.2 Land Purchase/Easement: Budget Category (b) This task is not applicable to this project. Grant Agreement No. 4600010579 Page 45 of 99 Task 12.3 Planning/Design/Engineering and Environmental Documentation Task 12.3(x) Assessment and Feasibility Studies This task includes items associated with the preparation and field testing of assessment template and best management practices (BMPs) workbook for fish friendly farming and ranching. This task would create a Technical Advisory Committee that will prepare the elements for the Ranch BMPs workbook and ranch plan template including a section on livestock management, roads, creeks, and photo - monitoring. Deliverables: File copy of BMP Workbook and Ranch Plan Template Provide list of Technical Advisory Committee Members Task 12.3(b) Outreach This task includes outreach for the Fish Friendly Farming and Ranching Program that includes mailing lists, letters to landowners, phone calls, and outreach to local farming and ranching organizations focusing on disadvantaged communities (DAC) and the enrollment process. Deliverables: File copy of BMP Workbook and Ranch Plan Template Provide list of Technical Advisory Committee Members Mailing lists and enrollment flyers Task 12.3(c) CEQA Documentation and Permit Development This task will include development of CEQA documentation and applicable permits for the Fish Friendly Farming and Fish Friendly Ranching Programs. It is anticipated that CEQA Notices of Exemption will be prepared for this project. Deliverables: Verification and copies of CEQA/NEPA compliance documents Copies of all relevant permits if required. Task 12.4 Construction/Implementation: Budget Category (d) Task 12.4(x) BMP Workshops A series of at least 3 workshops will be conducted for both Ranching BMPs and Farming BMPs Deliverables: Workshop agendas and sign in sheets Task 12.4(b) Technical Assistance and Site Specific Assessments and Plans This task includes working with individual farm and ranch landowners to conduct site visits, site assessments, and sediment source inventories and mapping to determine which BMPs will be most beneficial. Plans will be completed for each site. The plans include a review of all potential sources of fine sediment generation and delivery, an inventory of the potential for chemical runoff and all water supply facilities and their effect on habitat, and a discussion of BMPs to be implemented. Increased assistance will be provided as necessary for farmers and ranchers in DACs. Deliverables: List of sites visited and list of sites with willing landowners. 0 Documentation of Site assessments and Plans Grant Agreement No. 4600010579 Page 46 of 99 Task 12.4(c) Implementation of BMPs on Ranches and Farms This task includes all activities involved with implementing BMPs on 20,000 acres farm and ranch lands. For sites with major projects, CLS will work with landowners to complete BMP implementation plans, provide assistance with site design, permits, and cost share funding. The actual number of and specifics of BMPs will be determined through the site specific assessments and plans. But these will generally include the following types of BMPs: repair erosion sites, revise chemical use,revegetate and widen streams and riparian areas, reduce sediment runoff from roads,/gullies, vineyards/orchards/corrals /grazed lands. These actions implement water quality and habitat improvements called for in TMDLs and regional water qualityplans, salmon and steelhead trout recovery plans and programs. Photo points will be established for each site for site performance monitoring. FFF and FFR Certification and Recertification Process This task would consist of the process to certify or recertify farms and ranches where BMP's have been implemented. The process includes consultation with regulatory agencies, agricultural commissions, CLSI staff and landowners. Deliverables: Parcels maps of each relevant property Photographic documentation For each site parcel number, types of BMP implemented, number of acres improved by BMPs List of Certified sites Copies of Certification Letters Task 12.40 Permit Coordination This task will include coordinating with the Regional Water Quality Control Board (RWQCB) on grazing waiver of discharge requirements, attendance at stakeholder meetings for RWQCB Region] irrigated agricultural waiver, meetings with other stakeholders on FFF/FFR program and how to implement waivers, and coordination with the RWQCB on vineyards and irrigated agricultural waiver. Deliverables: Meeting Agendas and meeting notes. Meeting sign in sheets PROJECT 13: RUSSIAN RIVER WATERSHED AGRICULTURAL WATER CONSERVATION AND WATER SUPPLY RELIABILITY PROGRAM PROJECT SPONSOR: CALIFORNIA LAND STEWARDSHIP INSTITUTE (CLSI) PROJECT DESCRIPTION: CLSI in partnership with the City of Ukiah will complete Phase 1 of the City's Master Plan Recycled Water Project. Phase 1, located in Mendocino County near the City of Ukiah, will implement a municipal recycled water system for agricultural frost control and irrigation that will replace a minimum of 180 acre feet of direct diversions per year from the Russian River. Project components include the construction of: (1) a retrofit and expansion of a pond to create a 4.6 acre foot storage pond at the Waste Water Treatment Plant (WWTP); (2) approximately 3,660 feet of 12 inch distribution pipe from the WWTP to the agricultural properties; (3) infrastructure for a new pump station at the WWTP; and (4) two agricultural storage ponds (approximately 10.5 acre feet and 10.4 acre feet) on farms adjacent to the WWTP to store the recycled water until it is needed. Benefits of this project include increased water supply reliability, and salmonid habitat protection byreducing instantaneous drawdown of stream flow during frost events. Task 13.1 Project Administratlon: Budget Category (a) Grant Agreement No. 4600010579 Page 47 of 99 Task 13.1(a) Contract Administration This task consists of grant contract management including compliance with grant requirements for supporting the development of a grant agreement in coordination with Humboldt County and DWR. Deliverables: Financial statements Environmental Information Form Other Applicable Project Deliverable Task 13.10 Labor Compliance Program Take all measures necessary to ensure compliance with applicable California Labor Code requirements, including, preparation and implementation of a labor compliance program or including any payments to the Department of Industrial Relations under Labor Code Section 1771.3. Deliverables: Proof of labor compliance upon request Task 13.1(c) Reporting Prepare and submit monthly progress reports detailing work completed in prior month. Prepare draft Final Project Completion Report and submit to DWR via Humboldt County for comment and review no later than 90 days after project completion. Prepare Final Report addressing Humboldt County/DWRs comments. All reports shall be prepared and presented in accordance with the provision of Exhibit G: Final Reporting and Paragraph 19, Submission of Reports. Deliverables: Monthly Project Progress Report Draft and Final Project Completion Report Task 13.10 Monthly Invoices Prepare monthly invoices including relevant supporting documentation for submittal to DWR via Humboldt County. Deliverables: Monthly Invoices and associated backup documentation Task 13.10 Project Monitoring Plan A Project Monitoring Plan will be developed and submitted to DWR via Humboldt County. Along with the Project Performance Measures Table requirements outlined in the Proposition 84 Round 2 Implementation Grants Proposal Solicitation Package, the Project Monitoring Plan will include baseline conditions, a brief discussion of monitoring systems to be used, methodology of monitoring, frequency of monitoring, and location of monitoring points. See Exhibit H for other State reporting and monitoring requirements. Deliverables: Completed Project Monitoring Plan Task 13.1(f) Landowner Agreements Grant Agreement No. 4600010579 Page 48 of 99 This task will consist of agreements negotiated with farmers whose lands adjoin the wastewater treatment plant where ponds will be constructed. Deliverables: Verification of completed landowner agreements Task 13.2 land Purchase/Easement: Budget Category (b) This task is not applicable to this project. Task 13.3 Planning/Design/Engineering and Environmental Documentation: Budget Category (c) Task 3(a) Assessment and Feasibility Studies This task will include items necessary to complete preliminary assessments and other project planning tasks. It will include feasibility studies associated with the project. Deliverables: File copy of City of Ukiah Recycled Water Master Plan (2012)submitted to Humboldt County and DWR Task 13.3(b) 30% Design This task includes the 30% design, earthwork calculations, complete initial pipeline, pond liner estimates, hydraulic calculations, and complete necessary soil testing for the agricultural pond designs and the Phase 1 recycled water project. Deliverables: Completed 30% design and cost estimates Task 13.3(c) 75% Design This task includes the development of preliminary designs to the 75% level using earthwork calculations, includes an update to pipeline, pumping station, pond liner estimates, update hydraulic calculations, and the incorporation of permitting requirements. Dellverables: Completed 75% designs specifications, and cost estimates. Task 13.3(d) Final Design/Plans This task includes the development of final designs to the 100% for the City of Ukiah portion of the project level using earthwork calculations, includes an update to pipeline, pumping station, pond liner estimates, update hydraulic calculations, and the incorporation of permitting requirements. It also includes the development of a final set of plans for the agricultural ponds. Deliverables: Completed 75% designs specifications, and cost estimates. Completed final design plans specifications and cost estimates for City of Ukiah portion of the project Completed set of final plans, specifications and cost estimates for agricultural ponds Task 13.3(e) Permit Development Grant Agreement No. 4600010579 Page 49 of 99 This task will include development and verification by DWR and Humboldt County of the completion of CEQA documentation and applicable permits determined by final plans and specifications. The City of Ukiah will/has prepared a CEQA document for the City of Ukiah portion of the project. CEQA compliance for the agricultural ponds will be completed in conjunction with local permits from County of Mendocino. A master reclamation permit is required for the City of Ukiah portion of the project and a Title 22 report has been prepared that states that the recycled water will be used for irrigation and frost control on vineyards and orchards near the City Of Ukiah. Deliverables: Verification and copies of CEQA/NEPA compliance documents Copies of SWRCB Master Reclamation Permit Pond permits issued by Mendocino County Verification of grading and building permits Task 13.4 Construction/Implementation: Budget Category (d) Task 13.4(x) Construction Contracting This task will include the preparation and solicitation of bid documents that will lead to the selection of a contractor to perform work. Deliverables: Bid documents Notice of Award Notice to Proceed Task 13.40: Project Construction This includes the construction of the following components: (1) retrofit and expand a pond to create a 4.6 acre feet storage pond at the WWTP that will accommodate the variation in demand and effluent flow; (2) approximately 3,661 feet of 12inch diameter distribution pipe to convey water deliveries from the WWTP to the agriculture properties; (3) infrastructure for a new pump station; and 4) two agricultural storage ponds on farms adjacent to the WWTP to store recycled water sized approximately 10.5 acre feet and 10.4 acre feet. Mobilization and Site Preparation Vineyard and vegetation will be cleared from pond sites and construction equipment will be mobilized. Storage Pond Retrofit/expansion of approximately 4.6 acre feet at the WWTP will require grading of pond, installation of pond liner, relocation of pipes and pumps, erosion control installed around pond, and installation of fencing Distribution Pipeline Installation of approximately 3,661 feet of 12 -inch diameter pipeline will require, installation of approximately, excavation of pipeline ditch, installation of pipe, connection of pipe to storage Pump Station The infrastructure for a new pump will be installed to pump water through the distribution lines including cement pad, electrical lines, pipes and other materials as called for in final plans. Aaricultural Storage Ponds Two agricultural storage ponds with approximate capacities of 10.5 and 10.4 acre feet will be constructed. These ponds will be lined with a plastic liner. Erosion control including straw wattled, straw mulch and grass seeding will be implemented and will be planted over exposed dirt. Both ponds will be fenced off. Grant Agreement No. 4600010579 Page 50 of 99 Demobilization The project will be tested and construction equipment will be demobilized. Deliverables: Photo documentation Task 13.4 (c): Construction Administration This task will include all administrative tasks associated with the construction of Phase 1 including construction oversight, meetings with contractors' inspections, completion of record drawings, verification and review of testing, and payments to contractor. Deliverables: Inspection field notes As -built drawings Notification of project completion sent to Humboldt County and DWR PROJECT 14: COASTAL WATERSHEDS ENHANCEMENT PROJECT PROJECT SPONSOR: GOLD RIDGE RESOURCE CONSERVATION DISTRICT (GRRCD) GRRCD, will implement the Coastal Watersheds Enhancement Project (Project), located in Sonoma County. The Project consists of four elements: (1) the Westminster Woods Irrigation Water Storage project, (2) the Instream Habitat Enhancement project, Phase ll, (3) the Nolan Dairy Rainwater Catchment project, and (4) three to four small scale landowner initiated erosion control projects. The project will include public outreach meetings and events on IRWM funded activities and at least one workshop and site tour on installation of rooftop rainwater catchment systems. These projects further advance the GRRCD's expanding water conservation program, which aims to provide immediate benefits to riparian systems while advancing technologies to prepare its communities for less predictable rainfall patterns in the long run. Task 14.1 Project Administration: Budget Category (a) Task 14.1(a) Contract Administration This task consists of grant contract management including compliance with grant requirements for supporting the development of a grant agreement in coordination with Humboldt County and DWR. Deliverables: Executed Grant Agreement Financial statements Environmental Information Form Other applicable project deliverables Task 14.1(b) Labor Compliance Program Take all measures necessary to ensure compliance with applicable California Labor Code requirements, including, preparation and implementation of a labor compliance program or including any payments to the Department of Industrial Relations under Labor Code Section 1771.3. Deliverables: 11 Proof of labor compliance upon request Grant Agreement No. 4600010579 Page 51 of 99 Task 14.1(c) Reporting Prepare and submit monthly progress reports detailing work completed in prior month. Prepare draft Final Project Completion Report and submit to DWR via Humboldt County for comment and review no later than 90 days after project completion. Prepare Final Report addressing Humboldt County/DWRs comments. All reports shall be prepared and presented in accordance with the provision of Exhibit G: Final Reporting and Paragraph 19, Submission of Reports. Deliverables: Monthly Project Progress Report Draft and Final Project Completion Report Task 14.1(d) Monthly Invoices Prepare monthly invoices including relevant supporting documentation for submittal to DWR via Humboldt County. Deliverables: Monthly Invoices and associated backup documentation Task 14.1(e) Project Monitoring Plan A Project Monitoring Plan will be developed and submitted to DWR via Humboldt County. Along with the Project Performance Measures Table requirements outlined in the Proposition 84 Round 2 Implementation Grants Proposal Solicitation Package, the Project Monitoring Plan will include baseline conditions, a brief discussion of monitoring systems to be used, methodology of monitoring, frequency of monitoring, and location of monitoring points. See Exhibit H for other State reporting and monitoring requirements. Deliverables: Completed Project Monitoring Plan Task 14.1(f) Technical Advisory Committee This task will allow the GRRCD to conduct at least 6 meetings of the current Technical Advisory Group including the COHO Partnership and the Salmon Creek Task Force. Deliverables: Copies of agendas and meeting minutes Task 14.1(8) Landowner Agreements This task will include activities necessary to obtain landowner agreements for project design, implementation, and post construction maintenance. There are two phases, the provisional agreement phase and the final agreement phase. For water storage projects, these agreements will stipulate that water collected and stored through the project will replace, rather than augment, irrigation water currently diverted from riparian sources. Rural road sediment reduction projects will include stipulations on future road use, culvert maintenance, etc. Erosion site agreements may include information on revegetation maintenance, where appropriate. Instream agreements will include stipulations that large wood structures are not to be removed. Deliverables: Completed provisional landowner agreements 0 Completed final landowner agreements Grant Agreement No. 4600010579 Page 52 of 99 Task 14.2 Land Purchase/Easement: Budget Category (b) This task is not applicable to this project. Task 14.3 Planning/Design/Engineering and Environmental Documentation: Budget Category d) Task 14.3(c) Assessment and Feasibility Studies This task will include items necessary to complete preliminary assessments and other project planning tasks. It will include feasibility studies associated with the Westminster Woods Irrigation Water Storage project, the Instream Habitat Enhancement project, the Nolan Creek Dairy Rainwater Catchments project, and small scale erosion projects. Deliverables: Completed feasibility studies and copies of reports provided to Humboldt County and DWR Task 14.30 Preliminary Design Complete preliminary designs and cost estimates to the 30% project level for Westminster Woods and Nolan Creek Rainwater Catchment project. Deliverables: Verification of completed 30% design and cost estimates Task 14.30 Final Design Final Design/Plans for Westminster Woods Irrigation Water Storage Project, the Instream Habitat Enhancement Project, and the Nolan Creek Dairy Rainwater Catchment project. For the small scale erosion projects, a separate set of plans will be developed to the 90% level until landowner and NRCS review is completed. Once completed, the small projects will be put out to bid. Deliverables: Completed final design plans and specifications Verification of bid solicitation and acceptance Task 14.3(d) Permit Development This task will include development and verification by DWR and Humboldt County of the completion of CEQA documentation and applicable permits determined by final plans and specifications. Most of the work is covered by existing regional general permits from DFW and NOAA programmatic NEPA compliance. DFW 1600, RWQCB 401, and 404 are dependent upon erosion site selection location. Sonoma County grading and building permits will also be necessary to complete the work. Deliverables: Copies of CEQA/NEPA compliance documents Copies of all required permits Task 14.3(8) Water Rights Documentation Implementation of the Westminster Woods project will require that the camp apply for an appropriative water right. Project partners have already begun the process. The Nolan Creek Dairy project may require certain permits if design indicates additional winter water diversions are necessary. Deliverables: 11 Copies of water right documents provided to Humboldt County and DWR. Grant Agreement No. 4600010579 Page 53 of 99 Task 14.4 Construction/Implementation: Budget Category (d) Task 14.4(a) Construction Contracting This task will include the preparation and solicitation of bid documents that will lead to the selection of a contractor to perform work for all four component of this project. Deliverables: Bid documents Notices of Award Notices to Proceed Task 14.4(b) Project Construction Mobilization and Site Preparation Equipment and materials will be mobilized to the all four construction sites. Task 4(b)-1 Westminster Woods Irrigation Water Storage Project Construction of this component involves replacing existing turf with drought -tolerant grass, amend and aerate the soil of playing fields, replace exisiting irrigation system, install soil moisture probes, construct water storage tanks of approximately 240,000 gallon storage capacity, and conveyance infrastructure. Each water storage tank will have sight glasses installed and the new irrigation system will have a water meter installed. Task 14.4(b)-2 Dutch Bill Creek Instream Habitat Enhancements Construction of this component includes the construction of approximately 79 new large wood structures to increase stream channel complexity and augmentation of ten existing structures that will form and enhance pools, increase retention of spawning gravel, provide instream cover, and improve habitat for adult and juvenile salmonids. Two stream flow gauges will also be installed. Task 14.4(b)-3 Nolan Creek Dairy Rainwater Catchment Project Depending on the final design, construction of this component will involve either the construction of new off -channel water storage tanks or the rehabilitation and expansion of an existing pond to replace the need to extract water for dairy operations from shallow riparian wells that are adjacent to Salmon Creek. Additionally, a rainwater catchment system will be constructed to capture water supply for the new or rehabitated water storage. A pressure tank, water pump, water meter and water distribution infrosture will also be installed. Task 14.4(b)-4 Small Scale Erosion Projects Construction will be dependent on each site. Techniques that may be used are: reshaping and stabilizing gully, banks, applying erosion control fabric, seeding, willow sprigging, and revegetation. Task Demobilization The operation of all water storage, catchment, irrigation, and conveyance systems for each component will be tested and construction equipment will be demobilized. Deliverables: Photo documentation Task 14.4 (c): Construction Administration This task will include all administrative tasks associated with the construction of each component including construction oversight, meetings with contractors' inspections, completion of record drawings, verification and review of testing, and payments to contractor. Deliverables: Inspection field notes 0 As -built drawings Grant Agreement No. 4600010579 Page 54 of 99 Notification of project completion sent to Humboldt County and DWR Task 14.4(4) Outreach and Education This task includes public outreach and education related to the project. At least two public tours of project sites, one workshop on rainwater catchment systems, and at least two public meetings and/or community events to present IRWM funded objectives such as instream flow and habitat, salmonid monitoring efforts, and sediment reduction. Deliverables: Copies of advertisements, tour flyers and agendas Task 14.4(8) Environmental Compliance This task includes necessary sensitive species surveys as required by environmental permitting and other regulations for each component. Deliverables: Copies of all completed surveys Task 14.4(f) Project Performance, Monitoring, and Data Management This task includes development of a plan to measure project performance for each of the project components. Plans will include the establishment of photo -monitoring points in accordance with the USDA Photo Point Monitoring Handbook (Part A) -field procedures and they will identify key construction steps to capture in photos including sites before and post construction. Deliverables: Project photo documentation Verification of landowner agreement compliance Grant Agreement No. 4600010579 Page 55 of 99 EXHIBIT B SUMMARY BUDGET NORTH COAST IRWM - PROPOSITION 84 ROUND 2 - IMPLEMENTATION GRANT a b c d e Individual Project Title Requested Cost Share: Non- Cost Share: Total Cost Funding Grant Amount State Funds Other State Match Funding Match Fund 1 Humboldt County, Contract Administration 256,476 256,476 0% 2 Big Rock CSD. Stabilize Water Storage 875,221 648,979 1,524,200 43% 3 Mendocino County RCD, Working 184,800 23,244 208,044 11% Landscapes Riparian Enhancement Project 4 GRWC, Sediment Reduction Program: Lower 259,000 280,280 539,280 52% RockDile Creek Plonnina Watershed 5 Siskyou County, Septage Pond Closure 389,775 130,594 520,369 25% 6 Karuk Tribe, Lower Mid -Klamath Habitat 300,000 75,000 375,000 20% Protection- Road Decommissionina 7 Yurok Tribe Restoration of Lower Klamath 421,354 471,265 892,619 53% River Habitats 8 Salyer Mutual Water Company, Distribution 210,000 0 210,000 0% System Hydrants 9 Trinity County RCD, West Weaver Creek - 441,500 81,700 523,200 16% Channel and Flood Iain REhabilitation 10 Humboldt Bay Municipal WD, Ranney 666,624 966,372 1,632,996 59% Collectors 1 8, t A Lateral R lac ent 11 Westhaven CSD, Water Tank 360,000 20,000 380,000 5% 12 CLSI, Fish Friendly Farming and Fish Friendly 190,000 25,000 495,000 710,000 3.5% Ranching Environmental CerlificaFon in the Russioan. Navarro, and Gualo a 13 CLSI, Russian River Watershed Agricultural 523,500 921,079 85,000 1,529,579 60% Water Conservation $ Water Supply Reliability ra 14 GRRCD, Coastal Watersheds Enhancement 307,750 144,500 885,500 1,337,750 1 01y Prolect Total 5,386,000 3,788,013 1,465,500 10,639,513 36% Grant Agreement No. 460001057.0 Page 36 oj99 EXHIBIT BUDGETGONIINUEO PRW ECT 1: RV -80 LOT COUNTY ROUNDS 2 GRANT ADM. iMISTRATION PROJECT $PONSOR: KUMBOLDT COUNTY Category Requested Grant GCst Share: Noo-Stale Cost Shatc' Other Tota Goss Amoum Fund Source' State Fond Soares' unfit rask Direct Project Administration 256,476 256,476 ask 2 Land Purchase/Easement Task 3 Planning/Design/Engineertng/ Environmental Documentation ask4 Construction Implementation Grand Total 256,476 du 5l1 256,476 Grant Agreement No. 4600010579 Page 57 oj99 Ef HiSIT B EUDGET CONTINUED PROJECT 2 -.BIG ROCK COMUNiTY SFRYICES IiISMCT STORAGE TANK PROJECT SPOMR. MG ROCKCDQMUN TY SEW CES DISTR;CT a) Category Requested Gretd Cost SfuEre- Won -State Case Snare; other Total Cast Amount Fund Source' State Fund Souro nnd' Wfateh s Direct Project Administration 14,350 10,650 25,000 2r-k— Land Purchase/Easement 8,610 6,390 15,000 3 Planning/Design/Engineering/ 181,111 133,889 315,000 Environmental Documentation ask4 Construction Implementation 671,150 498,050 1,169,200 Grand Total 875,221 648,979 1,524,200 List sources of funding (date received or expected date of receipt of funds): FEMA DR -1968 Disaster Declaration Hazard Mitigation Grant Program Funds (fall Z013) Grant Agreement No. 4600010579 Page 58 oj99 EXHIBIT 5 BUDGETCONTINUED PROJECT 3: WORKING LANDSCAPES RIPARIAN E14MANCEMENT PROJECT PROJECT SPONSOR: MENDOCINO COUNTY RESOURCE CONSERVATION DISTRICT Category Requasted Granfi Cost Share: God Share. Total Cost Amount Non -State other Fund Source` State Fund Funding Match) Source* ask 1 Direct Project AdminlshaHon _ 11,006 11,006 Task 2 Land Purchase/Easement Task 3 Plan ning/Design/Englneeringif 14,364 12,184 26,548 Environmental Documentation ask 4 Construction Implementation 159,430 11,060 170,490 Grand Total 184,800 23,244 208,044 List sources of funding (date received or expected date of receipt of funds): Landowners- Equipment and materials (upon Implementation) Nat'l Fish and Wildlife Foundation (grant to MCRCD for outreach/education to increase USDA -NRCS Farm &11 sign -ups) (12/l/2012 - 1 1130/2014) Grant Agreement No. 4600010579 Page 59 of99 EXMBFT B BUDGET CONTINUED PROJECT 4: SEDIMENT REDUCTION PRGGRAHi_ LOWER ROCKPILE CREEK PLANNING WATERSHED PROJECT SPONSOR: GUALALA RIVER WATERSHED COUNCIL a) b) OttCTOtt Share: on. State Fund Source` Cast Share: Other State fund d) Cptegary - Reque Groat Amount Total Cost ask 1 Direct Project Administration 4,021 11,900 15,921 Task Land Purchase/Easement Task 3 Nanning/Design/Engineering/ 7,750 7,7550 Task 4 Construction Implementation 254,979 260,630 515,609 Grand Total 259,000 280,280 539,280 List sources of funding (date received or expected date of receipt of funds): Gualala Redwoods, Inc. (10/2013) Gualala River Watershed Council (10/2013) Grant Agreement No. 4600010579 Page 60 of 99 EXHIEUT 8 WDGET CONTINUED PROJECT 5 S1SK1YOU COUNTY 5EP'TAGE POND CLOSURE PROJECT SPONSOR: SISYJYOU COUM Category Requested Grant Cost Shen: Nondate Cost Share. Ct ;zr Total Cost ftwnt Fund Source Mite fund Source undl Mateh asks Direct Project Administration 18,724 1,584 20,308 Task 2 Land Purchase/Easement Task 3 Planning/Design/Engineering/ 54,900 54,900 Environmental Documentation Task 4 Construction Implementation 371,051 74,110 445,161 Grand Total 389,775 130,594 520,369 teat Saunas of tuning [date rltelVed or expected date of receipt of finds): Slskiyou County S/18110 Grant Agreement No. 4600010579 Page 61 oj99 CON TNUED PROJECT A LOWER MG KLAMATH [RED CAp,PERCH CREDO HA&TAT PROTECTION ROAD DECOIOMWIO."G PRCUEC7 PROJECT SPONSOR KARU9 TRIBE jaj P 1 (Q) 1 (0) Requested Grant Cost Share: Noo-State G¢sl Share: Ottw Tolal Bost Ah=ount Fund Sodlrtx' Slate Fund Sauro furidi Match asks Direct ProjectAdminlstmdon 3,543 3,543 Task 2 Land Purchase/Easement Task Planning/Design/Engineeting/ 1,771 1,771 Environmental Documentation Ta*4 Construction Implementation 294,686 75,000 369,686 Grand Total 300,000 75,000 375,000 r.rat sources or mnamg taste recetvea or expectea aatn or reeelpt of tunas]: US EPA NPS (10/1/13) USFS SlrpplanentalProject Agreement (1011/13) GrmuAgreement No. 4600010579 Page 61 of99 EXH!WT B BUDGET CONTINUED PROJECT 7: RESTORATION Of LO OVER KLAMATH RIVER HABITATS PRO)ECT 5P'ON.SDR: YUROK TRIBE a) P W W. Category Rei kowd-Gtm i Gast Share: Non-Stste Cost Share: Other Tobi Cost Amount Fund Source' State Fund Soto Funding. Matcq Task 1 Direct Project Administration 791 10,338 11,129 Task 2 Land Purchase/Easement Task 3 Planning/Design/Engineering/ 5,890 1,186 7,076 Environmental Documentation ask,} Construction Implementation 414,673 459,741 874,414 Grand Total 421,354 471,265 892,619 List sources of funding (date received or expected date of receipt of Funds): NOAA- Coastal Marine HabitatRestoradon Project Grants 10/01/13) USM -Partnersfor Fish and Wildlife (10/01/13) US BOR - Native American Affairs Program (12/01/13) Grant Agreement No. 4600010579 Page 63 oj99 EXHIBIT 6 BUDGET COW, INUED PROJECT & SALYER MUTUAL WATER COMPANY DISTR[SLMON SYSTEM AND HYDRANTS PROJECT SPONSOR: SALYER MUTUAL WATER COMPANY n] b] c C egmy Requested Cost Share: Non- Cost Shore: Fotaf Cost Grant State Other Amount Fund Source* State Fund Task 1 Direct Project Administration Task 2 Land Purchase/Easement Task 3 Planning/Deslgn/Engineering/ 50,000 50,000 ask 4 Construction Implementation 160,000 160,000 Grand Total 210,000 210,000 List sources of funding (date received or expelled date of receipt of Funds): Gran Agreement No. 4600010579 Page 64 oj99 EXHIBIT B BODGET CANTl UED PRWECT 9: VCEST WEAVE RCRE F -K CHANNEL AND FL000PLA N REH"LfTATION PROJECT SPONSOR T{6-NITY COUNTY RESOURCE CONS£RVATIOAl O[STRICT Category Requested Grant Cost Shure: NurM54te Cost Share: Ouaer Total Cost Amount Fund Source' Slate Fund Sou Fun. dI Match) Twk 1 Direct Project Administration 22,600 3,200 Task 2 land Purchase/Easement Task 3 PlannhWDesign/Engineering/ Environmental Documentation 161,000 78,500 239,500 4 Construction Implementation 257,900 257,900 Grand Total 441,500 81,700 523,200 uat sources of funning [date received or expected date of receipt of Funds]: Trinity River Watershed Restoration Program (8/2011) U.S. Forest Service (Shasto- Tiinity National Forest Trinhy Rive r Ma n ag e m e n t Unit) (10/2013) U.S. Forest Service (Redwood Sciences Lab) (10/2013) ESA PWA (11/2012) GrmuAgreement No. 4600010579 Page 65 of 99 EYNSWEl'BODG ET CONPNUED PROJECT 10: 11LWHOLOT SAY MUNWAL WATER DISMCT RANNEY COL LECT€9S 1 & I LITERAL REPLACEMENT MJ ECT SPONSGR ' HUMBOLDT BAY MUNICiPAI, VIATER t]tSTFt CT Category Requested Brant Cosi-Shaw Nora-Wa Cost Share: Other Total Cost Amount Nnd Source Siete Fund Source dunftm Match asks Direct Project Administration 43,640 58,512 102,152 Task 2 Land Purchase/Easement Task 3 Planning/Design/Engineering/ 305,010 255,010 360,020 Environmental Documentation Task Construction implementation 517,974 652,850 1,170,824 Grand Total 666,624 966,372 1,632,996 Lm sources or running ldate received or expected Gate or receipt of Funds): HBMM General Fund (10/7013) Private Lender as needed 1012014) Grant Agreement No. 4600010579 Page 66 of99 EXHIEMTB BOGET Co", NUED PROJECT 11- WESTHAVEN COPdMUhITY SER4AC:ES DISTRICT MATER TAW( PRWECT SPO NWR WESTHAVEN COMMUNITY SE;MCESDISTRICt Requested Grant Cost Sham., Fba-sgate Cast Share: Dth" Total CostCategory Amwnt fund Smca' State Fund Sm rcae Funding Idafsh task Direct Project Administration 15,000 15,000 Task 2 Land Purchase/Easement Task 3 Planning/Design/Engineering/ 40,000 20,000 60,000 Environmental Documentation ask 4 Construction implementation 305,000 305,000 Grand Total 360,000 20,000 380,000 i isc sources of mnaing t(late received or expected date or receipt of Funds): Westhaven CommunityServices Mt ict (02/2009) Grant Agreement No. 4600010579 Page 67 oj99 EXHIBIT B BUDGET COWNUED PROJECT 12' FISH FRIENDLY FARMING Alio FISH FRIENDLY PA14CHING EN VIROUMENTAL CE"FJCATION PROGRAM IN THE RLkSSM, NAVAMO. AND GLIALA A RIVER WATE RSN EDS PROJECT SPONSOR: GALA FORNIA LAUD STEWARDSrItP INSTITUTE PROPOSITION 94 ROUND 2 0FLEMEWATION 40 b) C) d) late" AcgUMW Cvant Cosi Share: Nonstate Bost Share:Other Total Cast Amount Fund Source State Fund Swte u Mat asks Direct Project Administration 9,500 9,500 ask 2 Land Purchase/Easement ask 3 1 Planning/Desigrt/Engineering/ 200,000 200,000 Environmental Documentation ask 4 Construction Implementation 180,500 25,000 295,000 500,500 Grand Total 190,000 25,000 495,000 710,000 USE sources or ataatag taate received or expected date of receipt of Funds); Cahjornfa Land Stewardship Institute funds (03/2013) State Water Resources Control Board grant to CLS[for FFR program 01/2010) Grant Agreement No. 4600010579 Page 68 of 99 EXHINT 8 BUDGET CONENUED PROJECT 13' itMWi LAVER 1VATERSHE0 AG Ph CULTURAL VIATERCON SERVATION AND IHAT'ER SIJ PPLY REMBUTY PROGRAM SPONSOR: CAUFORN A LAND SMWAR€SSRIP INSTITUTE a) b) d) Category keque nt Cost Mue: Non -Stele Goat Share: Other TOW Gost Amount Fund Source state Fund solar c untf hlatsh ask l Direct Project Administration 26,175 26,175 Task 2 Land Purchase/Easement Task 3 Planning/Design/Engineering/ Environmental Documentation 7,400 137,000 75,000 156,220 rask 4 Construction Implementation 489,925 784,079 10,000 1,312,004 Grand Total 523,500 921,079 85,000 1,529,579 List sources of funding (date received or expected date of receipt of Funds): Natural Resources Conservation Service EQIP funds (0412013) City of Ukiah Sewer Enterprise Improvement Funds (0212013) Private Landownerfunds (0412013) Ca Department of Conservation Watershed Coordinatorgrant to CLSI (OS12011) Grant Agreement No. 460001057# Page 69 oj99 EXHIBFT B BUDGET CONTINUED PROJECT 14 BUDGET SMD RIDGE RE5WRC-E CDH SERVATION MMIC COASTAL WATERSHEDS ENHAACEM EHI PROJECT b) Category Reg4estad Grard Cost Share:Non-Rate CW Stotp: Other TOW Cost Amount Fund Source' State Fund Source undl Match aski DirectprojectAdministration 14,750 18,000 31,000 63,750 Task 2 Land Purchase/Easement Task 3 Planning/Design/'Engineering/ 31,000 57,500 47,500 136,000 Environmental Documentation Task Construction Implementation 262,000 69,000 807,000 59,000 Grand Total 307,750 144,500 885,500 1,337,750 Wet sources of funding (date received or expected date of receipt of Funds): NFWF Russian River Coho Water Resources Partnership -Phase H 06/2017)NFWFRussian River Coho Water Resources Partnership -Phase 111 0612013) NFWF Russian River Coho Water Resources Partnership - IV 0612014) Fishdmerica Foundation FAF-11078 Dutch Bill Creek Coho Habitat Restoration Project (0612013) DFW PI130408 Dutch Bill Creek Coho Habitat Enhancement Project (0512012) NDAANMFS- Westminster Woods Irrigation Wo ter StoruSe Project (1012013) NRCS EQIP - Nolan Creek Dairy Rainwater Catchment Project Implementation (0312015) Grant Agreement No. 4600010579 Page 70 of 99 EXHIBIT C SCHEDULE Project 1 - Humboldt County IRWM Regional Contract Administation Task Work Task Title Start Date End Date 1.1 Project Administration Aug -14 Jan -18 1.1a Contract Administration Aug -14 Jan -18 1.1b I Invoicing Aug -1 4 1 Jan -18 1.1c I Reportin Aug -14 I Jan -18 Project 2 - Big Rock Community Services District, Stabilize Water Storage Tank Task 2.1 Work Task Title Project Administration Start Date Feb -14 End Date Jan -18 2.1 a Contract Administration Feb -14 Jan -18 2.1 b Labor Compliance Program Feb -14 Dec -17 2.1 c Reporting Feb -14 Jan -18 2.1 d Monthly Invoices Feb -14 Jan -18 2.1 a Project Monitoring Plan Feb -14 Dec -16 2.2 j Land purchase/Easement Land purchase/Easement Sept- 13 Dec -15 2.2 Sept -13 Dec -15 2.3 Planning/Design/ Engineering/ Environmental Documentation Oct -08 Dec -16 2.3a LFeasibility Studies Oct -08 Dec -15 2.3b Environmental Documentation and Permitting Oct -13 Dec -16 2.3c Design/Engineering 2.4 Construction/ Implementation May -14 Dec -16 Jan -17 Dec -17 2.4a Construction Contracting Jan -17 Mar -17 2.4b Project Construction Apr -17 Dec -17 2.4c Construction Administration Mar -17 Dec -17 Grant Agreement No. 4600010579 Page 71 of 99 Project 3 - MCRCD, Working landscapes Riparian Enhancement Project Work Task Title Start End Date Date 3.1 Project Administration Feb -14 April - 17 3.1 Contract Administration Feb -14 April -17 a Feb -14 Dec -16 3.1 b Labor Compliance Program 3.1 c Reporting Feb -14 April -17 3.1 d Monthly Invoices Feb -14 April -17 3.1 a Project Monitoring Plan Feb -14 Oct -14 3.2 Land purchase/Easement 3.2 Land Purchase/Easements n/a n/a 3.3 Planning/Design/Engineering/ Oct -08 Dec -16EnvironmentalDocumentation 3.3 Feasibility Studies and Preliminary Design Oct -08 Nov -12a 3.3 b Final Design/ Plans Oct -08 Oct -15 3.3c Environmental Documentation and Nov 13 Dec -16Permitting 3.4 Construction/ Implementation Aug -14 Mar -17 3.4 Construction Contracting W Aug -14 Sept -16a 3.4 b Mobilization and site preparation Aug -14 Oct -16 3.4c Project Construction Aug -14 Mar -17 3.4 d Site Tours Aug -14 Oct -16 3.4e Construction Administration/Project Nov -14 Mar -17Management Grant Agreement No. 4600010.579 Page 72 of 99 Project 4 Gualala River Watershed Council, Sediment Reduction Program: Lower Rockpile Creek Planning Watershed Work Task Tithe Start Date End Date 4.1 Project Administration Feb -14 Mar -16 4.1 a Contract Administration Feb -14 Mar -16 4.1 b Labor Compliance Program Feb -14 Dec -15 4.1 c Reporting Feb -14 Mar -16 4.1 d Monthy Invoicing Feb -14 Mar -16 4.1 a Project Monitoring Plan Feb -14 Nov -14 4.2 Land purchase/Easement 4.2 Land purchase/Easement n/a n/a 4.3 Planning/Design/Engineering/ Environmental Documentation Oct -08 Jun -14 4.3a Assessment and Feasibility Studies Oct -08 Oct -13 4.3b Final Design Oct -08 Oct -13 4.3c Landowner Agreements Oct -08 Oct -13 4.3d Environmental Documentation and Permitting Oct -08 June -14 4.4 Construction/ Implementation Jan -14 Dec -15 4.4a Construction contracting Jan -14 May -14 4.4b Mobilization and site preparation May -14 June -14 4.4c Project Construction June -14 Oct -15 4.4d Demobilization Oct -15 Dec -15 4.4e Construction Administration May -14 Dec -15 Grant Agreement No. 4600010579 Page 73 of 99 Project 5 - Siskiyou County, Septage Pond Closure Work Task Title Start Date End Date 5.1 Project Administration Feb -14 Jan -16 5.1a Contract Administration Feb -14 Jan -16 5.1 b Labor Compliance Program Feb -14 Jan -16 5.1c Reporting Feb -14 Jan -16 5.1 d Monthy Invoicing Feb -14 Jan -16 5.1 a Project Monitoring Plan Feb -14 Nov -14 5.2 Land purchase/Easement 5.2 Land purchase/easement n/a n/a 5.3 Planning/Design/Engineering/ Environmental Documentation Oct -08 May -13 5.3a Feasibility Study Oct -08 Feb -10 5.3b Preliminary Design Feb -10 Feb -11 5.3c Final Design/ Plans Oct -12 May -13 5.3d Environmental Documentation and Permitting Nov -12 May -13 5.4 Construction/ Implementation 5.4a Construction contracting Oct -13 Nov -13 5.4b Mobilization and site preparation Nov -13 Nov -13 5.4c Project Construction Nov -13 Dec -15 5.4d Project Performance Monitoring and Data Management Nov -13 Dec -15 5.4e Construction Administration Nov -13 Dec -15 Grant Agreement No. 4600010579 Page 74 of 99 Project 6- Karuk Tribe, Lower Mid -Klamath (Red Cap /Perch Creek) Habitat Protection -Road Decommissioning Implementation Project Work Task Title Date End Date 6.1 Project Administration Feb -14 Mar -17 6.1 a Contract Administration Feb -14 Mar -17 6.1 b Labor Compliance Program n/a n/a 6.1 c Reporting Sept -14 Mar -17 6.1 d Monthy Invoicing Sept -14 Mar -17 6.1 a Project Monitoring Plan Feb -14 Sept -14 6.2 Land purchase/Easement 6.2 Land purchase/Easement n/a n/a 6.3 Planning/Design/Engineering/ Environmental Documentation Dec -10 Dec -15 6.3a Final Design Feb -14 Dec -15 6.3b Environmental Documentation and Permitting Dec -10 Dec -15 6.4 Construction/Implementation May -15 Dec -16 6.4a Construction contracting n/a n/a 6.4b Mobilization and site preparation May -15 Oct -16 6.4c Construction/Implementation June -15 Oct -16 6.4d Demobilization June -15 Nov -16 6.4e Construction Administration June -15 Dec -16 Grant Agreement No. 4600010579 Page 75 of 99 Project 7- Yurok Tribe, Restoration of Lower Klamath River Habitats Work Task Title - Date End Date 7.1 Project Administration Feb -14 Jan -17 7.1a Contract Administration Feb -14 Feb -14 Jan -17 Sept -167.1 b Labor Compliance Program 7.1 c Reporting Sept -14 Sept -16 7.1 d Monthy Invoicing Sept -14 Jan -17 7.1 a Project Monitoring Plan Feb -14 Oct -14 7.1f 7.2 Landowner Agreement Land purchase/ Easement Oct -12 Dec -13 7.2 Land purchase/ Easement Planning/Design/Engineering/ Environmental Documentation n/a n/a Sept -147.3 Oct -12 7.3a Assessment and Feasibility Studies n/a n/a 7.3b Final Design Oct -12 Sept -14 7.3c Environmental Documentation and Permitting Oct -12 Apr -14 7.4 Construction/Implementation Apr -14 Dec -15 7.4a Construction Contracting Mobilization and Site Preparation Sept -14 Apr -15 7.4b Apr -15 May -15 7.4c Project Construction May -15 Sept -16 7.4d Demobilization Oct -16 Nov -16 7.4e Project Performance Monitoring and Data Management Apr -14 Dec -16 7.4f Construction Administration Apr -15 Dec -16 Grant Agreement No. 4600010579 Page 76 of 99 Project 8 - Salyer Mutual Water Company, Distribution System and Hydrants 8.1 8.1 a I work Task Title - ---.. start Project Administration Contract Administration Date End - -- Date Jan -17Oct -13 Oct -13 Jan -17 8.1 b Labor Compliance Program Jan -14 Jan -17 8.1 c Reporting Feb -14 Jan -17 8.1 d Monthy Invoicing Feb -14 Jan -17 8.1 a Project Monitoring Plan Feb -14 Nov -14 8.2 Land purchase/Easement Jan -14 Dec -14 8.2 Land purchase/Easement Planning/Design/Engineering/ Environmental Documentation Jan -14 Dec -14 8.3 Jan -10 Dec -14 8.3a Assessment and Feasibility Studies Jan -10 Dec -13 8.3b Preliminary Design Jan -14 May -14 8.3c Final Design/ Plans May -14 Dec -14 8.3d Environmental Documentation and Permitting Aug -14 Dec -14 8.4 Construction/ Implementation Jan -15 Jan -15 Dec -16 Mar -158.4a Construction contracting 8.4b Mobilization and site preparation Apr -15 May -15 8.4c Project Construction May -15 Nov -16 8.4d Demobilization Nov -16 Dec -16 8.4e Construction Administration Apr -15 Dec -16 Grant Agreement No. 4600010579 Page 77 oj99 Project 9 -Trinity County Resource Conservation District, West Weaver Creek - Channel and Floodplain Rehabilitation Work Task Title Date End Date 9.1 Project Administration Feb -14 Jan -17 9.1 a Contract Administration Feb -14 Jan -17 9.1 b Labor Compliance Program Feb -14 Jan -17 9.1 c Reporting Feb -14 Jan -17 9.1 d Monthy Invoicing Feb -14 Jan -17 9.1 a Project Monitoring Plan Feb -14 Nov -14 9.2 Land purchase/Easement 9.2 Land Purchase/Easement n/a n/a 9.3 Planning/Design/Engineering/ Environmental Documentation pug -11 Feb -16 9.3a Final Design Aug -11 May -15 9.3b Environmental Documentation and Permitting May -12 Feb -16 9.4 Construction/ Implementation Mar -15 Jan -17 9.4a Construction Administration Mar -15 Jan -17 9.4b Construction/ Implementation May -15 Sept -16 9.4c Biological Monitoring and Construction Observation June -15 Dec -16 Grant Agreement No. 4600010579 Page 78 of 99 Project 10- Humboldt Bay Municipal Water District, Ranney Collectors 1 & 1 A Lateral Replacement Work Task Ole Die End Date I 10.1 Project Administration Sept- 14 Sept -14 Sept -16 Sept -1610.1 a Contract Administration 10.1 b Labor Compliance Program Sept -14 July -2016 10.1c Reporting Sept -14 Sept -16 10.1d Monthy Invoicing Apr -15 Sept -16 10.1 a Project Monitoring Plan Sept -14 Jan -15 10.2 Land purchase/Easement 10.2 Land purchase/Easement Tasks n/a n/a 10.3 Planning/Design/Engineering/ Oct -08 July -15EnvironmentalDocumentation Preliminary Assessment and Feasibility Oct -08 N Oct -1310.3a Studies 10.3b Assessment and Preliminary Design Oct -14 Dec -14 10.3c Final Design Plans and Specifications Mar -15 May -15 10.4 Environmental Documentation and Mar -14 July -15Permitting 10.4 Construction/ Implementation July -15 July -16 10.4a Construction Contracting July -15 Sept -15 10.4b Project Construction Sept -15 May -16 10.4c Construction Inspection and Sept -15 July -16Management Grant Agreement No. 4600010579 Page 79 of 99 Project 11 - Westhaven Community Services District, Water Tank Work Task Title Start Date End Date 11.1 Project Administration Oct -13 Dec -15 11.1 a Contract Administration Oct -13 Dec -15 11.1 b Labor Compliance Program Oct -13 Oct -15 11.1 c Reporting Feb -14 Dec -15 11.1d Monthy Invoicing Feb -14 Dec -15 11.1e Project Monitoring Plan Nov -13 Oct -14 11.2 Land purchase/Easement 11.2 Land purchase/Easement n/a n/a 11.3 Planning/Design/Engineering/ Environmental Documentation Mar -09 Dec -14 11.3a Assessment and Feasibility Studies Mar -09 Oct -13 11.3b Final Design Mar -09 Dec -14 11.3c Environmental Documentation and Permitting Mar -09 Dec -14 11.4 Construction/ Implementation Dec -14 Oct -15 1 1.4a Construction Contracting Dec -14 Jan -15 11.4b Project Construction Jan -15 Oct -15 11.4c Construction Admininstration Jan -15 Oct -15 Grant Agreement No. 4600010579 Page 80 of 99 Project 12 - California land Stewardship Institute, Fish Friendly Farming and Fish Friendly Ranching Environmental Certification in the Russian, Navarro, and Gualala River Watersheds L 12.1 12.1 a Work Task Title Project Administration Stant Date Jan -14 Feb -14 End Date Mar -17 Mar -17ContractAdministration 12.1 b Labor Compliance Program Oct -13 Mar -17 12.1 c Reporting Jan -14 Mar -17 12.1 d Monthy Invoicing Jan -14 Mar -17 12.1 a Project Monitoring Plan Nov -13 Nov -14 12.2 land purchase/Easement 12.2 Land purchase/Easement Planning/Design/Engineering/ Environmental Documentation 12.3 July - 08 Dec -15 112.3a Assessment and Feasibility Studies Jun -10 Dec -15 12.3b Outreach July -08 Dec -15 12.3c Environmental Documentation and Permitting Mar -13 Dec -15 12.4 Construction/ Implementation BMP Workshops Jan -13 Jan -17 12.4a Apr -13 Mar -16 12.4b Technical Assistance and Site Specific Assessments and Plans Nov -13 Jan -17 12.4c Implementation of BMPS on Ranches and Farms Mar -13 Jan -17 12.4d Permit Coordination Jan -13 I Jan -17 Grant Agreement No. 4600010579 Page 81 of 99 Project 13- California Land Stewardship Institute, Russian River Watershed Agricultural Water Conservation & Water Supply Reliability Program Work Task Title date End Date 13.1 Project Administration April -13 Dec -16 13.1 a Contract Administration Oct -13 Dec -16 13.1 b Labor Compliance Program Oct -13 Dec -16 13.1 c Reporting Feb -14 Dec -16 13.1 d Monthy Invoicing Feb -14 Dec -16 13.1 a Project Monitoring Plan Nov -13 Oct -14 13.1f Landowner Agreements Apr -13 Nov -14 13.2 Land purchase/Easement 13.2 Land purchase/Easement Tasks n/a n/a 13.3 Planning/Design/Engineering/ Environmental Documentation June -12 April -15 13.3a Assessment and Feasibility Studies Jun -10 Dec -14 13.3b 30% Design Jun -10 Dec -14 13.3c 75% Design Oct -13 Feb -15 13.3d Final Design/Plans Feb -14 Apr -15 13.3e Permit Development Jun -12 May -15 13.4 Construction/ Implementation April -14 Oct -16 13.4a Construction Contracting Apr -14 Jun -16 13.4b Project Construction Jun -14 Aug -16 13.4c Construction Administration Jul -14 Oct -16 Grant Agreement No. 4600010579 Page 82 of 99 Project 14 - GRRCD, Coastal Watersheds Enhancement Proiect Work Task Title Start Date End Date 14.1 Project Administration Jan -13 Feb -17 14.1 a Contract Administration Oct -13 Feb -17 14.1 b Labor Compliance Program Oct -13 Oct -16 14.1 c Reporting Feb -14 Feb -17 14.1 d Monthy Invoicing Feb -14 Feb -17 14.1 a Project Monitoring Plan Oct -13 Nov -14 14.1 f Technical Advisory Committee Jan -14 Sept -16 14.1 g Landowner Agreements Jan -13 Mar -16 14.2 Land purchase/Easement 14.2 Land purchase/Easement n/a n/a 14.3 Planning/Design/Engineering/ Environmental Documentation June -12 Dec -15 14.3a Assessment and Feasibility Studies Jun -12 Sept -15 14.3b Preliminary Design Jan -13 July -14 14.3c Final Design July -14 Oct -15 14.3d Environmental Documentation and Permitting Dec -13 Mar -16 14.3e Water rights documentation Jun -12 Dec -15 14.4 Construction/ Implementation Jun -13 Dec -16 14.4a Construction contracting Dec -13 Jun -16 14.4b Project Construction Mar -14 Oct -16 14.4c Construction Administration Mar -14 Oct -16 14.4d Outreach and Education Feb -14 Dec -16 14.4e Environmental Compliance Aug -14 Dec -16 14.4f Project Performance, Monitoring and Data management Jun -13 Dec -16 Grant Agreement No 4600010579 Page 83 of 99 EXHIBIT D STANDARD CONDITIONS D.1) ACCOUNTING AND DEPOSIT OF FUNDING DISBURSEMENT: a) Separate Accounting of Funding Disbursements and Interest Records: Grantee shall account for the money disbursed pursuant to this Grant Agreement separately from all other Grantee funds. Grantee shall maintain audit and accounting procedures that are in accordance with generally accepted accounting principles and practices, consistently applied. Grantee shall keep complete and accurate records of all receipts, disbursements, and interest earned on expenditures of such funds. Grantee shall require its contractors or subcontractors to maintain books, records, and other documents pertinent to their work in accordance with generally accepted accounting principles and practices. Records are subject to inspection by State at any and all reasonable times. b) Fiscal Management Systems and Accounting Standards: The Grantee agrees that, at a minimum, its fiscal control and accounting procedures will be sufficient to permit tracing of grant funds to a level of expenditure adequate to establish that such funds have not been used in violation of state law or this Grant Agreement. c) Disposition of Money Disbursed: All money disbursed pursuant to this Grant Agreement shall be deposited, administered, and accounted for pursuant to the provisions of applicable law. d) Remittance of Unexpended Funds: Grantee shall remit to State any unexpended funds that were disbursed to Grantee under this Grant Agreement and were not used to pay Eligible Project Costs within a period of sixty (60) calendar days from the final disbursement from State to Grantee of funds or, within thirty (30) calendar days of the expiration of the Grant Agreement, whichever comes first. D.2) ACKNOWLEDGEMENT OF CREDIT: Grantee shall include appropriate acknowledgement of credit to the State and to all cost-sharing partners for their support when promoting the Project(s) or using any data and/or information developed under this Grant Agreement. During construction of (each/the) project, Grantee shall install a sign at a prominent location, which shall include a statement that the project is financed under the Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006, administered by State of California, Department of Water Resources. Grantee shall notify State that the sign has been erected by providing them with a site map with the sign location noted and a photograph of the sign. D.3) AIR OR WATER POLLUTION VIOLATION: Under State laws, the Grantee shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution. DA) AMENDMENT: This Grant Agreement may be amended at any time by mutual agreement of the Parties, except insofar as any proposed amendments are in any way contrary to applicable law. Requests by the Grantee for amendments must be in writing stating the amendment request and the reason for the request. State shall have no obligation to agree to an amendment. D.5) AMERICANS WITH DISABILITIES ACT: By signing this Grant Agreement, Grantee assures State that it complies with the Americans with Disabilities Act (ADA) of 1990, (42 U.S.C., 12101 et seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. D.6) APPROVAL: This Agreement is of no force or effect until signed by all parties to the agreement. Grantee may not submit invoices or receive payment until all required signatures have been obtained. D.7) AUDITS: State reserves the right to conduct an audit at any time between the execution of this Grant Agreement and the completion of Project(s), with the costs of such audit borne by State. After completion of the Project(s), State may require Grantee to conduct a final audit to State's Grant Agreement No. 4600010579 Page 84 of 99 specifications, at Grantee's expense, such audit to be conducted by and a report prepared by an independent Certified Public Accountant. Failure or refusal by Grantee to comply with this provision shall be considered a breach of this Grant Agreement, and State may elect to pursue any remedies provided in Paragraph 14or take any other action it deems necessary to protect its interests. Pursuant to Government Code Section 8546.7, the Grantee shall be subject to the examination and audit by the State for a period of three years after final payment under this Grant Agreement with respect to all matters connected with this Grant Agreement, including but not limited to, the cost of administering this Grant Agreement. All records of Grantee or its contractor or subcontractors shall be preserved for this purpose for at least three (3) years after project completion or final billing, whichever comes later. D.8) BUDGET CONTINGENCY: If the Budget Act of the current year covered under this Grant Agreement does not appropriate sufficient funds for the Proposition 84 Implementation Grant Program, this Grant Agreement shall be of no force and effect. This provision shall be construed as a condition precedent to the obligation of State to make any payments under this Grant Agreement. In this event, State shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Grant Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement. Nothing in this Grant Agreement shall be construed to provide Grantee with a right of priority for payment over any other Grantee. If funding for any fiscal year after the current year covered by this Grant Agreement is reduced or deleted by the Budget Act for purposes of this program, State shall have the option to either cancel this Grant Agreement with no liability occurring to State, or offer a Grant Agreement amendment to Grantee to reflect the reduced amount. D.9) CALIFORNIA CONSERVATION CORPS: As required in Water Code section 79038(b), Grantee shall examine the feasibility of using the California Conservation Corps or community conservation corps to accomplish the habitat restoration, enhancement and protection activities listed in the Exhibit A, Work Plan, and shall use the services of one of these organizations whenever feasible. D.10) CEQA: Activities funded under this Grant Agreement, regardless of funding source, must be in compliance with the California Environmental Quality Act (CEQA) (Public Resources Code §21000 et seq.). Information on CEQA may be found at the following links: Environmental Information: httl2://ceres.ca.aov/ceaa/ California State Clearinghouse Handbook: http://ceres.ca.gov/planning/sch/ D.11) CHILD SUPPORT COMPLIANCE ACT: For any Grant Agreement in excess of $100,000, the Grantee acknowledges in accordance with Public Contract Code 7110, that: a) The Grantee recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and b) The Grantee, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department. D.12) CLAIMS DISPUTE: Any claim that the Grantee may have regarding performance of this agreement including, but not limited to, claims for additional compensation or extension of time, shall be submitted to the State's Project Manager, within thirty (30) days of the Grantee's knowledge of the claim. State and Grantee shall then attempt to negotiate a resolution of such claim and process an amendment to this Agreement to implement the terms of any such resolution. D.13) COMPETITIVE BIDDING AND PROCUREMENTS: Grantee shall comply with all applicable laws and regulations regarding securing competitive bids and undertaking competitive negotiations in Grantee's contracts with other entities for acquisition of goods and services and construction of public works with funds provided by State under this Grant Agreement. Grant Agreement No. 4600010579 Page 85 of 99 D.14) COMPUTER SOFTWARE: Grantee certifies that it has appropriate systems and controls in place to ensure that state funds will not be used in the performance of this Grant Agreement for the acquisition, operation, or maintenance of computer software in violation of copyright laws. D.15) CONFLICT OF INTEREST: All participants are subject to State and Federal conflict of interest laws. Failure to comply with these laws, including business and financial disclosure provisions, will result in the application being rejected and any subsequent contract being declared void. Other legal action may also be taken. Applicable statutes include, but are not limited to, Government Code, Section 1090 and Public Contract Code, Sections 10410 and 10411, for State conflict of interest requirements. a) Current State Employees: No State officer or employee shall engage in any employment, activity, or enterprise from which the officer or employee receives compensation or has a financial interest and which is sponsored or funded by any State agency, unless the employment, activity, or enterprise is required as a condition of regular State employment. No State officer or employee shall contract on his or her own behalf as an independent contractor with any State agency to provide goods or services. b) Former State Employees: For the two-year period from the date he or she left State employment, no former State officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to the contract while employed in any capacity by any State agency. For the twelve- month period from the date he or she left State employment, no former State officer or employee may enter into a contract with any State agency if he or she was employed by that State agency in a policy-making position in the same general subject area as the proposed contract within the twelve-month period prior to his or her leaving State service. c) Employees of the Grantee: Employees of the Grantee shall comply with all applicable provisions of law pertaining to conflicts of interest, including but not limited to any applicable conflict of interest provisions of the California Political Reform Act, Cal. Gov't Code § 87100 et seq. d) Employees and Consultants to the Grantee: Individuals working on behalf of a Grantee may be required by the Department to file a Statement of Economic Interests (Fair Political Practices Commission Form 700) if it is determined that an individual is a consultant for Political Reform Act purposes. D.16) DELIVERY OF INFORMATION, REPORTS, and DATA: Grantee agrees to expeditiously provide throughout the term of this Grant Agreement, such reports, data, information, and certifications as may be reasonably required by State. D.17) DISPOSITION OF EQUIPMENT: Grantee shall provide to State, not less than 30 calendar days prior to submission of the final invoice, an itemized inventory of equipment purchased with funds provided by State. The inventory shall include all items with a current estimated fair market value of more than 5,000.00 per item. Within 60 calendar days of receipt of such inventory State shall provide Grantee with a list of the items on the inventory that State will take title to. All other items shall become the property of Grantee. State shall arrange for delivery from Grantee of items that it takes title to. Cost of transportation, if any, shall be borne by State. D.18) DRUG-FREE WORKPLACE CERTIFICATION: Certification of Compliance: By signing this Grant Agreement, Grantee, its contractors or subcontractors hereby certify, under penalty of perjury under the laws of State of California, compliance with the requirements of the Drug -Free Workplace Act of 1990 Government Code 8350 et seq.) and have or will provide a drug-free workplace by taking the following actions: a) Publish a statement notifying employees, contractors, and subcontractors that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees, contractors, or subcontractors for violations, as required by Government Code Section 8355(a)(1). Grant Agreement No. 4600010579 Page 86 of 99 b) Establish a Drug -Free Awareness Program, as required by Government Code Section 8355(a) (2) to inform employees, contractors, or subcontractors about all of the following: i) The dangers of drug abuse in the workplace, ii) Grantee's policy of maintaining a drug-free workplace, iii) Any available counseling, rehabilitation, and employee assistance programs, and iv) Penalties that may be imposed upon employees, contractors, and subcontractors for drug abuse violations. c) Provide, as required by Government Code Sections 8355(a)(3), that every employee, contractor, and/or subcontractor who works under this Grant Agreement: i) Will receive a copy of Grantee's drug-free policy statement, and ii) Will agree to abide by terms of Grantee's condition of employment, contractor subcontract. D.19) FINAL INSPECTIONS AND CERTIFICATION OF REGISTERED PROFESSIONAL: Upon completion of the Project, Grantee shall provide for a final inspection and certification by the appropriate registered professional California Registered Civil Engineer or Geologist) that the Project has been completed in accordance with submitted final plans and specifications and any modifications thereto and in accordance with this Grant Agreement. Grantee shall notify the State's Project Manager of the inspection date at least 14 calendar days prior to the inspection in order to provide State the opportunity to participate in the inspection. D.20) GRANTEE COMMITMENTS: Grantee accepts and agrees to comply with all terms, provisions, conditions and commitments of this Grant Agreement, including all incorporated documents, and to fulfill all assurances, declarations, representations, and statements made by the Grantee in the application, documents, amendments, and communications filed in support of its request for funding. D.21) GRANTEE NAME CHANGE: Approval of the State's Program Manager is required to change the Grantee's name as listed on this Grant Agreement. Upon receipt of legal documentation of the name change the State will process an amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said amendment. D.22) GOVERNING LAW: This Grant Agreement is governed by and shall be interpreted in accordance with the laws of the State of California. D.23) INDEMNIFICATION: Grantee shall indemnify and hold and save the State, its officers, agents, and employees, free and harmless from any and all liabilities for any claims and damages (including inverse condemnation) that may arise out of the Projects) and this Agreement, including, but not limited to any claims or damages arising from planning, design, construction, maintenance and/or operation of levee rehabilitation measures for this Project and any breach of this Agreement. Grantee shall require its contractors or subcontractors to name the State, its officers, agents and employees as additional insured on their liability insurance for activities undertaken pursuant to this Agreement. D.24) INDEPENDENT CAPACITY: Grantee, and the agents and employees of Grantees, in the performance of the Grant Agreement, shall act in an independent capacity and not as officers, employees, or agents of the State. D.25) INSPECTION OF BOOKS, RECORDS, AND REPORTS: During regular office hours, each of the parties hereto and their duly authorized representatives shall have the right to inspect and to make copies of any books, records, or reports of either party pertaining to this Grant Agreement or matters related hereto. Each of the parties hereto shall maintain and shall make available at all times for such inspection accurate records of all its costs, disbursements, and receipts with respect to its activities under this Grant Agreement. Failure or refusal by Grantee to comply with this provision shall be considered a breach of this Grant Agreement, and State may withhold disbursements to Grantee or take any other action it deems necessary to protect its interests. D.26) INSPECTIONS OF PROJECT BY STATE: State shall have the right to inspect the work being performed at any and all reasonable times during the term of the Grant Agreement. This right shall extend to any subcontracts, and Grantee shall include provisions ensuring such access in all its contracts or subcontracts entered into pursuant to its Grant Agreement with State. Grant Agreement No. 4600010579 Page 87 of 99 D.27) INVOICE DISPUTES: In the event of an invoice dispute, payment will not be made until the dispute is resolved and a corrected invoice submitted. Failure to use the address exactly as provided may result in return of the invoice to the Grantee. Payment shall be deemed complete upon deposit of the payment, properly addressed, postage prepaid, in the United States mail. Any claim that Grantee may have regarding the performance of this Grant Agreement including, but not limited to claims for additional compensation or extension of time, shall be submitted to the DWR Project Manager, within thirty (30) calendar days of Grantee's knowledge of the claim. State and Grantee shall then attempt to negotiate a resolution of such claim and process an amendment to the Grant Agreement to implement the terms of any such resolution. D.28) LABOR CODE COMPLIANCE: The Grantee will be required to keep informed of and take all measures necessary to ensure compliance with applicable California Labor Code requirements, including, but not limited to, Section 1720 et seq. of the California Labor Code regarding public works, limitations on use of volunteer labor (California Labor Code Section 1720.4), labor compliance programs (California Labor Code Section 1771.5) and payment of prevailing wages for work done and funded pursuant to these Guidelines, including any payments to the Department of Industrial Relations under Labor Code Section 1771.3. D.29) MODIFICATION OF OVERALL WORK PLAN: At the request of the Grantee, the State may at its sole discretion approve non -material changes to the portions of Exhibit A which concern the budget and schedule without formally amending this Grant Agreement. Non -material changes with respect to the budget are changes that only result in reallocation of the budget and will not result in an increase in the amount of the State Grant Agreement. Non -material changes with respect to (each/the) Project schedule are changes that will not extend the term of this Grant Agreement. Requests for non -material changes to the budget and schedule must be submitted by the Grantee to the State in writing and are not effective unless and until specifically approved by the State's Project Manager in writing. D.30) NONDISCRIMINATION: During the performance of this Grant Agreement, Grantee and its contractors or subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex (gender), sexual orientation, race, color, ancestry, religion, creed, national origin (including language use restriction), pregnancy, physical disability (including HIV and AIDS), mental disability, medical condition (cancer/genetic characteristics), age (over 40), marital status, and denial of medial and family care leave or pregnancy disability leave. Grantee and its contractors or subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Grantee and its contractors or subcontractors shall comply with the provisions of the Fair Employment and Housing Act Gov. Code § 12990 (a -f) et seq.) and the applicable regulations promulgated there under (California Code of Regulations, Title 2, Section 7285 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 (a -f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Agreement by reference and made a part hereof as if set forth in full. Grantee and its contractors or subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. Grantee shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Grant Agreement. D.31) NO DISCRIMINATION AGAINST DOMESTIC PARTNERS: For contracts over $100,000 executed or amended after January 1, 2007, the Grantee certifies by signing this Grant Agreement, under penalty of perjury under the laws of State of California that Grantee is in compliance with Public Contract Code section 10295.3. D.32) OPINIONS AND DETERMINATIONS: Where the terms of this Grant Agreement provide for action to be based upon, judgment, approval, review, or determination of either party hereto, such terms are not intended to be and shall never be construed as permitting such opinion, judgment, approval, review, or determination to be arbitrary, capricious, or unreasonable. Grant Agreement No. 9600010579 Page 88 of 99 D.33) PERFORMANCE AND ASSURANCES: Grantee agrees to faithfully and expeditiously perform or cause to be performed all Project work as described in Exhibit A, "Work Plan" and to apply State funds received only to Eligible Project Costs in accordance with applicable provisions of the law. D.34) PRIORITY HIRING CONSIDERATIONS: If this Grant Agreement includes services in excess of $200,000, the Grantee shall give priority consideration in filling vacancies in positions funded by the Grant Agreement to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub. Contract Code § 10353. D.35) PROHIBITION AGAINST DISPOSAL OF PROJECT WITHOUT STATE PERMISSION: The Grantee shall not sell, abandon, lease, transfer, exchange, mortgage, hypothecate, or encumber in any manner whatsoever all or any portion of any real or other property necessarily connected or used in conjunction with the Project(s), or with Grantee's service of water, without prior permission of State. Grantee shall not take any action, including but not limited to actions relating to user fees, charges, and assessments that could adversely affect the ability of Grantee to meet its obligations under this Grant Agreement, without prior written permission of State. State may require that the proceeds from the disposition of any real or personal property be remitted to State. D.36) REMEDIES NOT EXCLUSIVE: The use by either party of any remedy specified herein for the enforcement of this Grant Agreement is not exclusive and shall not deprive the party using such remedy of, or limit the application of, any other remedy provided by law. D.37) RETENTION: Notwithstanding any other provision of this Grant Agreement, State shall, for each project, withhold five percent (5.0%) until January 1, 2016 and ten percent (10.00, thereafter, of the funds requested by Grantee for reimbursement of Eligible Costs. Each project in this Grant Agreement will be eligible to release its respective retention when that project is completed and Grantee has met requirements of Paragraph 19, "Submissions of Reports" as follows: At such time as the "Project Completion Report" required under Paragraph 19 is submitted to and approved by State, State shall disburse the retained funds as to that project to Grantee, except in the case of the last project to be completed under this Grant Agreement, in which case retention for such project will not be disbursed until the "Grant Completion Report" is submitted to and approved by State. D.38) RIGHTS IN DATA: Grantee agrees that all data, plans, drawings, specifications, reports, computer programs, operating manuals, notes and other written or graphic work produced in the performance of this Grant Agreement shall be made available to the State and shall be in the public domain to the extent to which release of such materials is required under the California Public Records Act., Cal. Gov't Code §6250 et seq. Grantee may disclose, disseminate and use in whole or in part, any final form data and information received, collected and developed under this Grant Agreement, subject to appropriate acknowledgement of credit to State for financial support. Grantee shall not utilize the materials for any profit-making venture or sell or grant rights to a third party who intends to do so. The State shall have the right to use any data described in this paragraph for any public purpose. D.39) SEVERABILITY: Should any portion of this Grant Agreement be determined to be void or unenforceable, such shall be severed from the whole and the Grant Agreement shall continue as modified. D.40) STATE REVIEWS: The parties agree that review or approval of project(s)applications, documents, permits, plans, and specifications or other project information by the State is for administrative purposes only and does not relieve the Grantee of their responsibility to properly plan, design, construct, operate, maintain, implement, or otherwise carry out the project(s). D.41) SUSPENSION OF PAYMENTS: This Grant Agreement may be subject to suspension of payments or termination, or both, and Grantee may be subject to debarment if the State determines that: a) Grantee, its contractors, or subcontractors have made a false certification, or b) Grantee, its contractors, or subcontractors violates the certification by failing to carry out the requirements noted in this Grant Agreement. D.42) SUCCESSORS AND ASSIGNS: This Grant Agreement and all of its provisions shall apply to and bind the successors and assigns of the parties. No assignment or transfer of this Grant Agreement or any part Grant Agreement No. 4600010579 Page 89 of 99 thereof, rights hereunder, or interest herein by the Grantee shall be valid unless and until it is approved by State and made subject to such reasonable terms and conditions as State may impose. D.43) TERMINATION BY GRANTEE: Subject to State approval which may be reasonably withheld, Grantee may terminate this Agreement and be relieved of contractual obligations. In doing so, Grantee must provide a reason(s) for termination. Grantee must submit all progress reports summarizing accomplishments up until termination date. D.44) TERMINATION FOR CAUSE: Subject to the right to cure under Paragraph 14, the State may terminate this Grant Agreement and be relieved of any payments should Grantee fail to perform the requirements of this Grant Agreement at the time and in the manner herein, provided including but not limited to reasons of default under Paragraph 14. D.45) TERMINATION WITHOUT CAUSE: The State may terminate this Agreement without cause on 30 days advance written notice. The Grantee shall be reimbursed for all reasonable expenses incurred up to the date of termination. D.46) THIRD PARTY BENEFICIARIES: The parties to this Agreement do not intend to create rights in, or grant remedies to, any third party as a beneficiary of this Agreement, or any duty, covenant, obligation or understanding established herein. D.47) TIMELINESS: Time is of the essence in this Grant Agreement. D.48) TRAVEL: Travel cost includes the costs of transportation and lodging incurred by the Grant and Individual Project Management Personnel for the purpose of travelling from the designated headquarter to the project location during the term of this Grant Agreement. Travel activities, not identified in the Exhibits A and C, shall NOT be eligible for reimbursement unless prior written authorization is obtained from the State. Travel shall be reimbursed consistent with the rates applicable at the time of travel as published at htto://www.dpa.ca.aov/personnel-policies/travel/main.htm or its successor website. D.49) WAIVER OF RIGHTS: None of the provisions of this Grant Agreement shall be deemed waived unless expressly waived in writing. It is the intention of the parties here to that from time to time either party may waive any of its rights under this Grant Agreement unless contrary to law. Any waiver by either party of rights arising in connection with the Grant Agreement shall not be deemed to be a waiver with respect to any other rights or matters, and such provisions shall continue in full force and effect. D.50) WORKERS' COMPENSATION: Grantee affirms that it is aware of the provisions of Section 3700 of the California Labor Code, which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and Grantee affirms that it will comply with such provisions before commencing the performance of the work under this Grant Agreement and will make its contractors and subcontractors aware of this provision. Grant Agreement No. 4600010579 Page 90 of 99 EXHIBIT F LOCAL PROJECT SPONSORS Grantee has assigned, for each project, a Local Project Sponsor according to the roles of the participating agencies identified in the IRWM Plan. Local Project Sponsors may act on behalf of Grantee for the purposes of individual project management, oversight, compliance, and operations and maintenance. Local Project Sponsors are identified for each Sponsored Project below: Local Sponsor Agency Design Ions Sponsored Project Sponsor Agency Agency Address Project 1: Humboldt County Humboldt County 1106 2nd Street Grant Administration Department of Public Works Eureka, California 95501 Project 2: Big Rock Community Big Rock Community P.O. Box 453 Services District Storage Tanks Services Agency Crescent City, California 95531 Stabilization Project 707-464-7769 Project 3: Mendocino County Mendocino County 206 Mason Street Suite F Working Landscapes Riparian Resource Conservation Ukiah, California 95482 Project District 707-462-3664 Project 4:Sediment Reduction Gualala River Watershed P.O. Box 1269 Program: Lower Rockpile Creek Council Gualala, California Plannina Watershed Project 5:Siskiyou County, Siskiyou County 201 4th Street Septage Pond Closure Yreka, California 96097 530-842-8013 Project 6: Lower Mid Klamath Karuk Tribe Karuk Tribe Administrative Office Red Cap/Perch Creek) Habitat 64236 Second Avenue Happy Camp, Protection Road California 96039 Decommissioning 530-493-5322 Im lementation Project Project 7: Restoration of Lower Yurok Tribe Klamath River Habitats P.O. Box 1027 or 190 Klamath Boulevard, Klamath, California 95548 Project 8: Distribution System and Salyer Mutual Water P.O. Box 484 H drants Project Company Salyer, California 95563 Project 9: West Weaver Creek Trinity County Resource P.O. Box 1450 Channel and Floodplain Conservation District Weaverville, California 96093 Rehabilitation 530-623-6004 Project 10: Ranney Colllectorsl Humboldt Bay Municipal 828 7th Street or P.O. Box 95 1 A Lateral Replacement Water District Eureka, California 95502 707-443-5018 Project 11: Westhaven Water Westhaven Community P.O. Box 2015 (446B 6th Avenue) Tank Project Services District Trinidad, California 95570 707-677-0798 Project 12: fish Friendly Farming California Land Stewardship 550 Gateway Drive Suite 108 and Ranching Environmental Institute Napa, California 94558 Certification in the Russian, 707-253-1226 Navarro, and Gualala River Watersheds Project 13: Coastal Watersheds Gold Ridge Resource 2776 Sullivan Road Enhancement Project Conservation District Sebastopol, California 95472 707-823-5244 Grant Agreement No. 4600010579 Page 91 of 99 EXHIBIT G REPORT FORMATS AND REQUIREMENTS The following reporting formats should be utilized. Please obtain State approval prior to submitting a report in an alternative format. PROGRESS REPORTS Progress reports shall generally use the following format. This format may be modified as necessary to effectively communicate information. For each project, describe the work performed including: Project Status Describe the work performed during the time period covered by the report, organized by Exhibit A Work Plan" tasks/subtasks/categories, including but not limited to: Updates on all ongoing tasks. Estimates of the percent (%) complete. Discussion of any project related work completed this reporting period. Milestones or deliverables completed/submitted. Impediments to completion of any task. Photos documenting progress. Cost Information For each project provide the following: A comparison of project task(s) percent complete with percent invoiced. A list of any changes approved to the budget in accordance with Grant Agreement and a revised budget, by task, if changed from latest budget in the Overall Work Plan. Schedule Information A list of any changes approved to the Schedule in accordance with Grant Agreement and a revised schedule, by task, if changed from latest reported schedule. Anticipated Activities Next Quarter Provide a description of anticipated activities for the next monthly reporting period. PROJECT COMPLETION REPORT Project Completion Reports shall generally use the following format. Executive Summary Should include a brief summary of project information and include the following items: Brief description of work proposed to be done in the original Grant application. Description of actual work completed and any deviations from Exhibit A. List any official amendments to this Grant Agreement, with a short description of the amendment. Reports and/or Products The following items should be provided: Final Evaluation report Electronic copies of any data collected, not previously submitted As -built drawings Final geodetic survey information Self -Certification that the Project meets the stated goal of the Grant Agreement (e.g. 100 -year level of flood protection, HMP standard, PI -84-99, etc.) Grant Agreement No. 4600010579 Page 92 of 99 Project photos Discussion of problems that occurred during the work and how those problems were resolved A final project schedule showing actual progress versus planned progress Costs and Dispositions of Funds A list of showing: The date each invoice was submitted to State The amount of the invoice The date the check was received The amount of the check (If a check has not been received for the final invoice, then state this in this section.) A summary of the payments made by the Grantee for meeting its cost sharing obligations under this Grant Agreement. A summary of final funds disbursement including: o Labor cost of personnel of agency/ major consultant /sub -consultants. Indicate personnel, hours, rates, type of profession and reason for consultant, i.e., design, CEQA work, etc. o Project cost information, shown by material, equipment, labor costs, and any change orders o Any other incurred cost detail o A statement verifying separate accounting of funding disbursements Summary of project cost including the following items: o Accounting of the cost of project expenditure; o Include all internal and external costs not previously disclosed; and o A discussion of factors that positively or negatively affected the project cost and any deviation from the original project cost estimate. Additional Information Benefits derived from the project, with quantification of such benefits provided, if applicable. A final project schedule showing actual progress verse planned progress as shown in Exhibit B. Certification from a California Registered Professional (Civil Engineer or Geologist, alas appropriate) that the project was conducted in accordance with the approved work plan and any approved modifications thereto. Submittal schedule for the Post Performance Report and an outline of the proposed reporting format. GRANT COMPLETION REPORT The Grant Completion Report shall generally use the following format. This format may be modified as necessary to effectively communicate information on the various projects in the IRWM Program funded by this Grant Agreement, and includes the following: Executive Summary The Executive Summary consists of a maximum of twenty (20) pages summarizing information for the grant as well as the individual projects. Reports and/or products Summary of the regional priorities, objectives, and water management strategies of the IRWM Plan. Brief comparison of work proposed in the original Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006 IRWM Implementation Grant application and actual work done. Brief description of the projects completed and how they will further the goals identified in the Agency's final approved IRWM Plan. Describe how the implemented projects will meet the regional priorities identified in the final approved IRWM Plan and how the projects contribute to regional integration. Identify remaining work and mechanism for their implementation. Grant Agreement No. 4600010579 Page 93 of 99 Identify any changes to the IRWM Plan as result of project implementation. Short description of the two year IRWM Plan update and the date when the updated Plan was submitted to DWR. If applicable, a short discussion on how the IRWM Plan will assist in reducing dependence on Delta water supplies. if applicable, a discussion of the critical water supply or water quality benefits to DAC as part of this Grant Agreement Cost & Disposition of Funds Information A summary of final funds disbursement for each project. Addffional Information A final schedule showing individual project's actual progress duration verse planned progress. Certification from a California Registered Professional (Civil Engineer or Geologist, as appropriate) that the Program was conducted in accordance with the approved work plan and any approved modifications thereto. Discussion of the synergies of the completed projects, including the integration of project benefits and a comparison of actual benefits versus those discussed in the original proposal. Submittal schedule for the Post Performance Reports for each of the projects in this Grant Agreement. POST -PERFORMANCE REPORT Report should be concise, and focus on how (each/the) project is actually performing compared to its expected performance; whether the project is being operated and maintained, and providing intended benefits as proposed. Reports and/or products Time period of the annual report(i.e., Oct 2014 through September 2015) Short project description Discussion of the project benefits An assessment of any explanations for any differences between the expected versus actual project benefits in meeting IRWM priorities as stated in the original IRWM Implementation Grant application. Where applicable, the reporting should include quantitative metrics, i.e., new acre-feet of water produced that year, acres of wildlife habitat added, etc. Summary of any additional costs and/or benefits deriving from the project since its completion, if applicable Continued reporting on meeting the Output Indicators and Targets discussed in the Project Monitoring Plan discussed in Paragraph 21 of this Grant Agreement Any additional information relevant to or generated by the continued operation of the project Grant Agreement No. 4600010579 Page 94 of 99 EXHIBIT H REQUIREMENTS FOR STATEWIDE MONITORING AND DATA SUBMITTAL Surface and Groundwater Quality Data Groundwater quality and ambient surface water quality monitoring data that include chemical, physical, or biological data shall be submitted to the State as described below, with a narrative description of data submittal activities included in project reports, as described in Exhibit G. Surface water quality monitoring data shall be prepared for submission to the California Environmental Data Exchange Network (CEDEN). The CEDEN data templates are available on the CEDEN website. Inclusion of additional data elements described on the data templates is desirable. Data ready for submission should be uploaded to your CEDEN Regional Data Center via the CEDEN website. CEDEN website: htto://www.ceden.ora. If a project's Work Plan contains a groundwater ambient monitoring element, groundwater quality monitoring data shall be submitted to the State for inclusion in the State Water Resources Control Board's Groundwater Ambient Monitoring and Assessment (GAMA) Program Information on the GAMA Program can be obtained at: http://www.waterboards.ca.gov/water issues/programs/aama/. If further information is required, the Grantee can contact the State Water Resources Control Board (SWRCB) GAMA Program. A listing of SWRCB staff involved in the GAMA program can be found at: http://www.swrcb.ca.gov/water issues/pro rams/aama/contact.shtml Groundwater Level Data Grantee shall submit to DWR groundwater level data collected as part of this grant. Water level data must be submitted using the California Statewide Groundwater Elevation Monitoring (CASGEM) online data submission system. Grantee should use their official CASGEM Monitoring Entity or Cooperating Agency status to gain access to the online submittal tool and submit data. If the data is from wells that are not part of the monitoring network, the water level measurements should be classified as voluntary measurements in the CASGEM system. If the grantee is not a Monitoring Entity or Cooperating Agency, please contact your DWR grant project manager for further assistance with data submittal. The activity of data submittal should be documented in appropriate progress or final project reports, as described in Exhibit G. Information regarding the CASGEM program can be found athffr)://www.water.ca.gov/aroundwater/cosaem/. Grant Agreement No. 4600010579 Page 95 of 99 EXHIBIT I STATE AUDIT DOCUMENT REQUIREMENTS AND FUNDING MATCH GUIDELINES FOR GRANTEES State Audit Document Requirements The list below details the documents/records that State Auditors typically reviewed in the event of a Grant Agreement being audited. Grantees should ensure that such records are maintained for each State funded Program/Project. Where applicable, this list of documents also includes documents relating to the Grantee's funding match which will be required for audit purposes. Internal Controls: 1. Organization chart (e.g., Agency's overall organization chart and organization chart for this Grant Agreement's funded project. 2. Written internal procedures and flowcharts for the following: a) Receipts and deposits b) Disbursements c) State reimbursement requests d) State funding expenditure tracking e) Guidelines, policy(ies), and procedures on State funded Program/Project 3. Audit reports of the Grantee's internal control structure and/or financial statements within the last two years. 4. Prior audit reports on State funded Program/Project. State Funding_ 1. Original Grant Agreement, any amendment(s) and budget modification documents. 2. A list of all bond -funded grants, loans or subventions received from the State. 3. A list of all other funding sources for each Program/Project. Contracts: 1. All subcontractor and consultant contracts and related, if applicable. 2. Contracts between the Grantee, member agencies, and project partners as related to the State funded Program/Project. Invoices: 1. Invoices from vendors and subcontractors for expenditures submitted to the State for payments under the Grant Agreement. 2. Documentation linking subcontractor invoices to State reimbursement requests and related Grant Agreement budget line items. 3. Reimbursement requests submitted to the State for the Grant Agreement. Cash Documents: 1. Receipts (copies of warrants) showing payments received from the State. 2. Deposit slips or bank statements showing deposit of the payments received from the State. 3. Cancelled checks or disbursement documents showing payments made to vendors, subcontractors, consultants, and/or agents under the Grant Agreement. Accounting Records: 1. Ledgers showing receipts and cash disbursement entries for State funding. 2. Ledgers showing receipts and cash disbursement entries of other funding sources. 3. Bridging documents that tie the general ledger to reimbursement requests submitted to the State for the Grant Agreement Administration Costs: 1. Supporting documents showing the calculation of administration costs. Grant Agreement No. 4600010579 Page 96 of 99 Personnel: 1. List of all contractors and Grantee staff that worked on the State funded Program/Project. 2. Payroll records including timesheets for contractor staff and the Grantee's Project Files: 1. All supporting documentation maintained in the Program/Project files. 2. All Grant Agreement related correspondence. Funding Match Guidelines Funding Match consists of non -State funds including in-kind services. In-kind services are defined as work performed or items contributed (i.e., dollar value of non-cash contributions) by the Grantee (and potentially other parties involved) directly related to the execution of Exhibit A "Work Plan" (examples: volunteer services, equipment use, and facilities). The cost of in-kind service can be counted as funding match in -lieu of actual funds for revenue) provided by the Grantee. Other funding match and in-kind service eligibility conditions may apply. Provided below is guidance for documenting funding match with and without in-kind services. 1. Although tracked separately, in-kind services shall be documented and, to the extent feasible, supported by the some methods used by the Grantee for its own employees. Such documentation should include the following: a. Detailed description of the contributed item(s) or services) b. Purpose for which the contribution was made (tied to Grant Agreement, Exhibit A "Work Plan") c. Name of contributing organization and date of contribution d. Real or approximate value of contribution. Who valued the contribution and how the value was determined? (e.g., actual, appraisal, fair market value, etc.). Justification of rate. (See item #2, below) e. For contributed labor, the person's name, the work performed, the number of hours contributed, and the pay rate applied f. If multiple sources exist, these should be summarized on a table with summed charges g. Source of contribution and whether it was provided by, obtained with, or supported by government funds 2. Rates for volunteer or in-kind services shall be consistent with those paid for similar work in the Grantee's organization. For example, volunteer service of clearing vegetation performed by an attorney shall be valued at a fair market value for this service, not the rate for professional legal services. In those instances in which the required skills are not found in the recipient organization, rates shall be consistent with those paid for similar work in the labor market. Paid fringe benefits that are reasonable, allowable and allocable may be included in the valuation. 3. Funding match contribution (including in kind services) shall be for costs and services directly attributed to activities included in the Grant Agreement Work Plan. These services, furnished by professional and technical personnel, consultants, and other skilled and unskilled labor may be counted as in-kind if the activities are an integral and necessary part of the State funded Program/Project under the Grant Agreement. 4. Cash contributions made to a Program/Project shall be documented as revenue and in-kind services as expenditure. These costs should be tracked separately in the Grantee's accounting systems. Grant Agreement No. 9600010579 Page 97 of 99 EXHIBIT J PROJECT MONITORING PLAN COMPONENTS Introduction Goals and objectives of project(s) Site location and history Improvements implemented Project Monitoring Plan Monitoring Metrics (ex: Plant establishment, bank erosion, hydraulic characteristics, habitat expansion) Maintenance Metrics (ex: irrigation, pest management, weed abatement, continuous invasive species removal until natives established) Special Environmental Considerations (e.g., resource agency requirements, permit requirements, CEQA/NEPA mitigation measures) Performance Measures, or success/failure criteria monitoring results measured against (ex: percent canopy cover after 1, 5, 10 years, water temperature decrease, site specific sediment scour or retention) Method of Reporting (ex: paper reports, online databases, public meetings) Frequency of Duration Monitoring and Reporting (daily, weekly, monthly, yearly) Frequency and Duration of Maintenance Activities Responsible Party (who is conducting monitoring and/or maintenance) Implementing responsibility (i.e., who is responsible for monitoring and maintenance) Adaptive Management Strategies (i.e., what happens when routine monitoring or maintenance encounters a problem) Grant Agreement No. 4600010579 Page 98 of 99 EXHIBIT E RESOLUTION BOARD OF SUPERVISORS, COUNTY OF HUMBOLDT, STATE OF CALIFORNIA Certified copy of portion of proceedings, Meeting of March 19, 2013 RESOLUTION NO. 13-13 RESOLUTION AUTHORIZING THE NATURAL RESOURCES PLANNING DIVISION OF PUBLIC WORKS TO SUBMIT AN APPLICATION FOR $5,386,000 IN FUNDING TO THE DEPARTMENT OF WATER RESOURCES TO OBTAIN AN INTEGRATED REGIONAL WATER MANAGEMENT IMPLEMENTATION GRANT PURSUANT TO THE SAFE DRINKING WATER, WATER QUALITY AND SUPPLY, FLOOD CONTROL, RIVER AND COASTAL PROTECTION BOND ACT OF 2006, AND TO ENTER INTO AN AGREEMENT TO RECEIVE A GRANT FOR THE NORTH COAST INTEGRATED WATER MANAGEMENT PLAN IMPLEMENTATION GRANT; AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO PREPARE THE NECESSARY DATA, CONDUCT INVESTIGATION, FILE SUCH APPLICATION, AND EXECUTE AND ADMINISTER A GRANT AGREEMENT AND ANY AMENDMENTS THERETO WITH CALIFORNIA DEPARTMENT OF WATER RESOURCES. WHEREAS, in 2004 the Board of Supervisors entered into a Memorandum of Mutual Understandings to participate in the development of a North Coast Integrated Regional Water Management Plan North Coast IRWMP); and WHEREAS, in 2006 the North Coast IRWMP Policy Review Panel unanimously appointed and the County of Humboldt accepted appointment to act as the administrating agency for North Coast IRWMP Grants; and WHEREAS, the County of Humboldt is eligible to submit an application to the State of California, Department of Water Resources Proposition 84 Implementation Grants; and WHEREAS, in 2010-2011, the County of Humboldt applied for and received funding for a Proposition 84 Planning Grant and a Proposition 84 Round 1 Implementation Grant, NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Humboldt that application be made to the CaMmia Department of Water Resources to obtain an Integrated Regional Water Management Implementation Grant pursuant to the Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006 (Public Resource Code Section 75001 et seg.), and to enter into an agreement to receive a grant for the. North Coast Integrated Regional Water Management Plan Proposition 84 Round 2 Implementation Grant. FURTHER RESOLVED, the Director of the County of Humboldt Department of Public Works is authorized and directed to prepare the necessary data, conduct investigations, file such application, and execute a grant agreement with California Department of Water Resources. FURTHER RESOLVED, the Director ofthe County of Humboldt Department of Public Works is authorized to sign contracts or agreements to carry out the activities of this grant, after review and approval by County Counsel and Risk Management. Grant Agreement No. 4600010579 Page 99 of 99 EXHIBIT E RESOLUTION CONT'D BOARD OF SUPERVISORS, COUNTY OF HUMBOLDT, STATE OF CALIFORNIA Certified copy of portion of proceedings, Meeting of March 19, 2013 RESOLUTION NO. 13-13 Adopted on motion by Supervisor Lovelace, seconded by Supervisor Bass, and the following vote: AYES: Bass, Lovelacc, Sundberg, Bohn, Fennell NOES: ABSENT: ABSTAIN: RY SUNDMItt., ChWr of o Board STATE OF CALIFORNIA County of Humboldt IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of said Board of Supervisors. KATHY HAYES Clerk of th of Supervisors County H boldt, State of Cal mia By: K,G Date: Attachment B: Workplan, Budget, Schedule PROJECT 13: RUSSIAN RIVER WATERSHED AGRICULTURAL WATER CONSERVATION AND WATER SUPPLY RELIABILITY PROGRAM PROJECT SPONSOR: CALIFORNIA LAND STEWARDSHIP INSTITUTE (CLSI) PROJECT DESCRIPTION: CLSI in partnership with the City of Ukiah will complete Phase 1 of the City's Master Plan Recycled Water Project. Phase 1, located in Mendocino County near the City of Ukiah, will implement a municipal recycled water system for agricultural frost control and irrigation that will replace a minimum of 180 acre feet of direct diversions per year from the Russian River. Project components include the construction of: (1) a retrofit and expansion of a pond to create a 4.6 acre foot storage pond at the Waste Water Treatment Plant (WWTP); (2) approximately 3,660 feet of 12 inch distribution pipe from the WWTP to the agricultural properties; (3) infrastructure for a new pump station at the WWTP; and (4) two agricultural storage ponds (approximately 10.5 acre feet and 10.4 acre feet) on farms adjacent to the WWTP to store the recycled water until it is needed. Benefits of this project include increased water supply reliability, and salmonid habitat protection byreducing instantaneous drawdown of stream flow during frost events. Task 13.1 Project Administration: Budget Category (a) Task 13.1(a) Contract Administration This task consists of grant contract management including compliance with grant requirements for supporting the development of a grant agreement in coordination with Humboldt County and DWR. Deliverables: Financial statements Environmental Information Form Other Applicable Project Deliverable Task 13.1(b) Labor Compliance Program California Land Stewardship Institute Sub Grantee Agreement Page 7 of 14 Take all measures necessary to ensure compliance with applicable California Labor Code requirements, including, preparation and implementation of a labor compliance program or including any payments to the Department of Industrial Relations under Labor Code Section 1771.3. Deliverables: Proof of labor compliance upon request Task 13.1(c) Reporting Prepare and submit monthly progress reports detailing work completed in prior month. Prepare draft Final Project Completion Report and submit to DWR via Humboldt County for comment and review no later than 90 days after project completion. Prepare Final Report addressing Humboldt County/DWRs comments. All reports shall be prepared and presented in accordance with the provision of Exhibit G: Final Reporting and Paragraph 19, Submission of Reports. Deliverables: Monthly Project Progress Report Draft and Final Project Completion Report Task 13.1(d) Monthly Invoices Prepare monthly invoices including relevant supporting documentation for submittal to DWR via Humboldt County. Deliverables: Monthly Invoices and associated backup documentation Task 13.1(e) Proiect Monitoring Plan A Project Monitoring Plan will be developed and submitted to DWR via Humboldt County. Along with the Project Performance Measures Table requirements outlined in the Proposition 84 Round 2 Implementation Grants Proposal Solicitation Package, the Project Monitoring Plan will include baseline conditions, a brief discussion of monitoring systems to be used, methodology of monitoring, frequency of monitoring, and location of monitoring points. See Exhibit H for other State reporting and monitoring requirements. Deliverables: California Land Stewardship Institute Sub Grantee Agreement Page 8 of 14 Completed Project Monitoring Plan Task 13.1(f) Landowner Agreements This task will consist of agreements negotiated with farmers whose lands adjoin the wastewater treatment plant where ponds will be constructed. Deliverables: Verification of completed landowner agreements Task 13.2 Land Purchase/Easement: Budget Category (b) This task is not applicable to this project. Task 13.3 Planning/Design/Engineering and Environmental Documentation: Budget Category (c) Task 3(a) Assessment and Feasibility Studies This task will include items necessary to complete preliminary assessments and other project planning tasks. It will include feasibility studies associated with the project. Deliverables: File copy of City of Ukiah Recycled Water Master Plan (2012)submitted to Humboldt County and DWR Task 13.3(b) 30% Design This task includes the 30% design, earthwork calculations, complete initial pipeline, pond liner estimates, hydraulic calculations, and complete necessary soil testing for the agricultural pond designs and the Phase 1 recycled water project. Deliverables: California Land Stewardship Institute Sub Grantee Agreement Page 9 of 14 Completed 30% design and cost estimates Task 13.3(c) 75% Design This task includes the development of preliminary designs to the 75% level using earthwork calculations, includes an update to pipeline, pumping station, pond liner estimates, update hydraulic calculations, and the incorporation of permitting requirements. Deliverables: Completed 75% designs specifications, and cost estimates. Task 13.3(d) Final Design/Plans This task includes the development of final designs to the 100% for the City of Ukiah portion of the project level using earthwork calculations, includes an update to pipeline, pumping station, pond liner estimates, update hydraulic calculations, and the incorporation of permitting requirements. It also includes the development of a final set of plans for the agricultural ponds. Deliverables: Completed 75% designs specifications, and cost estimates. Completed final design plans specifications and cost estimates for City of Ukiah portion of the project Completed set of final plans, specifications and cost estimates for agricultural ponds Task 13.3(e) Permit Development This task will include development and verification by DWR and Humboldt County of the completion of CEQA documentation and applicable permits determined by final plans and specifications. The City of Ukiah will/has prepared a CEQA document for the City of Ukiah portion of the project. CEQA compliance for the agricultural ponds will be completed in conjunction with local permits from County of Mendocino. A master reclamation permit is required for the City of Ukiah portion of the project and a Title 22 report has been prepared that states that the recycled water will be used for irrigation and frost control on vineyards and orchards near the City Of Ukiah. California Land Stewardship Institute Sub Grantee Agreement Page 10 of 14 Deliverables: Verification and copies of CEQA/NEPA compliance documents Copies of SWRCB Master Reclamation Permit Pond permits issued by Mendocino County Verification of grading and building permits Task 13.4 Construction/Implementation: Budget Category (d) Task 13.4(a) Construction Contracting This task will include the preparation and solicitation of bid documents that will lead to the selection of a contractor to perform work. Deliverables: Bid documents Notice of Award Notice to Proceed Task 13.4(b): Proiect Construction This includes the construction of the following components: (1) retrofit and expand a pond to create a 4.6 acre feet storage pond at the WWTP that will accommodate the variation in demand and effluent flow; (2) approximately 3,661 feet of 12inch diameter distribution pipe to convey water deliveries from the WWTP to the agriculture properties; (3) infrastructure for a new pump station; and (4) two agricultural storage ponds on farms adjacent to the WWTP to store recycled water sized approximately 10.5 acre feet and 10.4 acre feet. Mobilization and Site Preparation Vineyard and vegetation will be cleared from pond sites and construction equipment will be mobilized. Storage Pond Retrofit/expansion of approximately 4.6 acre feet at the WWTP will require grading of pond, installation of pond liner, relocation of pipes and pumps, erosion control installed around pond, and installation of fencing California Land Stewardship Institute Sub Grantee Agreement Page 11 of 14 Distribution Pipeline Installation of approximately 3,661 feet of 12 -inch diameter pipeline will require, installation of approximately, excavation of pipeline ditch, installation of pipe, connection of pipe to storage Pump Station The infrastructure for a new pump will be installed to pump water through the distribution lines including cement pad, electrical lines, pipes and other materials as called for in final plans. Agricultural Storage Ponds Two agricultural storage ponds with approximate capacities of 10.5 and 10.4 acre feet will be constructed. These ponds will be lined with a plastic liner. Erosion control including straw wattled, straw mulch and grass seeding will be implemented and will be planted over exposed dirt. Both ponds will be fenced off. Demobilization The project will be tested and construction equipment will be demobilized. Deliverables: Photo documentation Task 13.4 (c): Construction Administration This task will include all administrative tasks associated with the construction of Phase 1 including construction oversight, meetings with contractors' inspections, completion of record drawings, verification and review of testing, and payments to contractor. Deliverables: Inspection field notes As -built drawings Notification of project completion sent to Humboldt County and DWR California Land Stewardship Institute Sub Grantee Agreement Page 12 of 14 EXHIBIT B BUDGET CONTINUED PROJECT 13: RUSSIAN RIVER WATERSHED AGRICULTURAL WATER CONSERVATION AND WATER SUPPLY RELIABILITY PROGRAM California Land Stewardship Institute Sub Grantee Agreement Page 13 of 14 SPONSOR: CALIFORNIA LAND STEWARDSHIP INSTITUTE a) b) c) d Categor Requested Grant Cost Share: Non -State Cost Share: Total Cost Y Amount Fund Source* Other Funding State Fund Task 1 Direct Project Administration 26,175 26,175 Task 2 Land Purchase/Easement Task 3 Planning/Design/Engineering/ 7,400 137,000 75,000 156,220 Environmental Documentation Task 4 Construction Implementation 489,925 784,079 10,000 1,312,004 Grand Total 523,500 921,079 85,000 1,529,579 California Land Stewardship Institute Sub Grantee Agreement Page 13 of 14 Project 13- California Land Stewardship Institute, Russian River Watershed Agricultural Water Conservation & Water Supply Reliability Program Work Task Title Start Date End Date 13.1 Project Administration April -13 Dec -16 13.1a Contract Administration Oct -13 Dec -16 13.1b Labor Compliance Program Oct -13 Dec -16 13.1c Reporting Feb -14 Dec -16 13.1d Monthly Invoicing Feb -14 Dec -16 13.1e Project Monitoring Plan Nov -13 Oct -14 13.1f Landowner Agreements Apr -13 Nov -14 13.2 Land purchase/Easement 13.2 Land purchase/Easement Tasks n/a n/a 13.3 Planning/Design/Engineering/ Environmental Documentation June -12 April -15 13.3a Assessment and Feasibility Studies Jun -10 Dec -14 13.3b 30% Design Jun -10 Dec -14 13.3c 75% Design Oct -13 Feb -15 13.3d Final Design/Plans Feb -14 Apr -15 13.3e Permit Development Jun -12 May -15 13.4 Construction/ Implementation April -14 Oct -16 13.4a Construction Contracting Apr -14 Jun -16 13.4b Project Construction Jun -14 Aug -16 13.4c Construction Administration Jul -14 Oct -16 California Land Stewardship Institute Sub Grantee Agreement Page 14 of 14 PROPOSITION 84 SUB -GRANTEE AGREEMENT BY AND BETWEEN THE COUNTY OF HUMBOLDT AND California Land Stewardship Institute FOR THE PROJECT ENTITLED: Russian River Watershed Agricultural Water Conservation & Water Supply Reliability Program This Agreement, entered into this 8th day of July, 2016, by and between the County of Humboldt, a political subdivision of the State of California, hereinafter referred to as "COUNTY," and California Land Stewardship Institute, a non-profit California Corporation, hereinafter referred to as "SUB -GRANTEE," is made upon the following considerations: RECITALS WHEREAS, COUNTY has agreed to receive grant funding from the California Department of Water Resources ("DWR") pursuant to Proposition 84 Integrated Regional Water Management Implementation Grant Agreement No. 4600010579, dated September 22, 2014 ("Proposition 84 Implementation Agreement"), which is attached hereto as Exhibit A — Proposition 84 Implementation Agreement and incorporated herein by reference; and WHEREAS, SUB -GRANTEE is one of several parties intended to receive grant funding from COUNTY pursuant to said Proposition 84 Implementation Agreement for work to be completed by SUB- GRANTEE as set forth in said Proposition 84 Implementation Agreement; and WHEREAS, such work to be completed by SUB -GRANTEE, and other specific information pertaining to the Russian River Watershed Agricultural Water Conservation & Water Supply Reliability Program ("Project"), is set forth in both the Proposition 84 Implementation Agreement and in this Agreement as Exhibit B Work Plan, Schedule and Budget, which is attached hereto and incorporated herein by reference; and WHEREAS, the parties acknowledge that COUNTY intends to merely administer the distribution of grant funds pursuant to the Proposition 84 Implementation Agreement and SUB -GRANTEE intends to complete all other aspects of the Project, as set forth in the Proposition 84 Implementation Agreement and Exhibit B to this Agreement, in a manner that will insure COUNTY's compliance with the Proposition 84 Implementation Agreement; and WHEREAS, COUNTY is relying on SUB-GRANTEE's performance hereunder in order for COUNTY to comply with its obligations set forth in the Proposition 84 Implementation Agreement; and WHEREAS, the parties desire to set forth the terms and conditions under which SUB -GRANTEE is to receive grant funds from COUNTY. AGREEMENT INCORPORATION BY REFERENCE: The above recitals are incorporated herein by reference. 2. RIGHTS AND OBLIGATIONS OF SUB -GRANTEE: PROPOSITION 84 SUB -GRANTEE AGREEMENT CLSI Rrvcr Watershed Agriculture Water Conservation and Water Supply Reliability Program 06 28 16) Page 1 of 15 A. Scope of Work. SUB -GRANTEE shall perform all work pertaining to the Project, and provide the documentation required of COUNTY or other sub -grantees, in a timely manner as set forth in the applicable provisions of the Proposition 84 Implementation Agreement and Exhibit B to this Agreement. B. Provision of Requested Documentation and Project Access. To enable COUNTY to confirm SUB-GRANTEE's compliance with this Agreement, SUB -GRANTEE shall provide COUNTY with any requested documentation and access to any work sites, or other areas associated with the Project. RIGHTS AND OBLIGATIONS OF COUNTY: A. Disbursement. Subject to receipt of grant funds from DWR, as a result of a particular request for disbursement submitted by SUB -GRANTEE, and the other terms and conditions set forth herein, COUNTY shall remit to SUB -GRANTEE such funds it receives from DWR. SUB- GRANTEE shall not be entitled disbursement of grant funds as set forth herein, if COUNTY does not receive grant funds from DWR in connection with SUB-GRANTEE's request for disbursement. B. Remedies. In the event SUB -GRANTEE violates any provision of this Agreement that could potentially result in a violation of the Proposition 84 Implementation Agreement, COUNTY may take any and all appropriate measures to prevent any such violation of the Proposition 84 Implementation Agreement, or to mitigate any damages COUNTY could incur as a result thereof, including, but not limited to, performing any work required of SUB -GRANTEE hereunder. SUB -GRANTEE shall be liable for any costs incurred by COUNTY in connection with any such violation of this Agreement or the Proposition 84 Implementation Agreement. 4. DISBURSEMENT OF GRANT FUNDS: A. Disbursement Requests. SUB -GRANTEE hereby acknowledges that the Eligible Project Costs related to the Project are limited to those set forth in the applicable provisions of the Proposition 84 Implementation Agreement and Exhibit B to this Agreement. SUB -GRANTEE shall not request disbursement for any cost until such cost has been incurred, and has been paid, or is due and payable, by SUB -GRANTEE. B. Matching Funds. SUB -GRANTEE hereby acknowledges that it is required to obtain matching funds for the Project as set forth in the applicable provisions of the Proposition 84 Implementation Agreement. C. Invoices. In order to receive disbursement of grant funds, SUB -GRANTEE shall submit to COUNTY monthly invoices itemizing all work completed, and Eligible Project Costs incurred, by SUB -GRANTEE. Invoices shall be in a format approved by, and shall include backup documentation as specified by, the Humboldt County Department of Public Works and the Humboldt County Auditor -Controller. All invoices submitted by SUB -GRANTEE shall be sent to COUNTY at the following address: COUNTY: Humboldt County Department of Public Works Natural Resources Division Attn: Devin Theobald, Administrative Analyst 1106 Second Street Eureka, CA 95501 PROPOSITION 84 SUB -GRANTEE AGREEMENT CLSI River Watershed Agriculture Water Conservation and Water Supply Reliability Program 06.28.16) Page 2 of 15 D. Retention of Grant Funds. SUB -GRANTEE acknowledges that COUNTY may withhold the disbursement of any grant funds that may be necessary to satisfy the retention requirements set forth in the applicable provisions of the Proposition 84 Implementation Agreement. E. Conditions and Limitations. Notwithstanding any other provision of this Agreement, no disbursement shall be required at any time or in any manner which: Violates, or conflicts with, the Proposition 84 Implementation Agreement or any local, state or federal laws, rules or regulations 2. May require any rebates to the federal government pursuant to any applicable local, state or federal laws or regulations. May result in the loss of tax-free status on state bonds pursuant to any applicable local, state or federal laws or regulations. F. Refunds. If COUNTY is required to refund to DWR any disbursement made to SUB- GRANTEE, due to a violation of the Proposition 84 Implementation Agreement by SUB- GRANTEE, SUB -GRANTEE shall refund to COUNTY such disbursement amount plus any interest or penalties required to be paid by COUNTY in connection with such refund. 5. TERM: This Agreement shall begin upon execution by both parties and shall remain in full force and effect until January 30, 2018 or until all of the parties' obligations hereunder are fully satisfied, whichever occurs earlier. 6. TERMINATION: A. Breach of Contract. If, in the opinion of COT NTY, SUB -GRANTEE fails to adequately perform it obligations hereunder, within the time limits set forth in the applicable provisions of the Proposition 84 Implementation Agreement and Exhibit B to this Agreement, or otherwise fails to comply with any term or condition of this Agreement, or violates any ordinance, regulation, or other law applicable to its performance herein, COUNTY may terminate this Agreement immediately, upon notice. B. Without Cause. This Agreement may be terminated by COUNTY without cause upon thirty 30) days advance written notice. Such notice shall state the effective date of the termination. C. Insufficient Funding. COUNTY's obligations under this Agreement are contingent upon the availability of local, state and/or federal funds. In the event such funding is terminated, COUNTY shall, at its sole discretion, determine whether this Agreement shall be terminated. COUNTY shall provide SUB -GRANTEE seven (7) days advance written notice of its intent to terminate this Agreement due to insufficient funding. D. Compensation. In the event of any termination of this Agreement, SUB -GRANTEE shall be entitled to compensation for uncompensated Eligible Project Costs incurred hereunder through and including the effective date of such termination. However, this provision shall not limit or reduce any damages owing to COUNTY resulting from a breach of this Agreement by SUB- GRANTEE. PROPOSITION 84 SUB -GRANTEE AGREEMENT CIS1 River Watershed Agriculture Water Conservation and Water Supply Reliability Program 06 28.16) Page 3 of 15 7. NOTICES: Any and all notices required to be given pursuant to the terms of this Agreement shall be in writing and either served personally or sent by certified mail, return receipt requested, to the respective addresses set forth below. Notice shall be effective upon actual receipt or refusal as shown on the receipt obtained pursuant to the foregoing. COUNTY: Humboldt County Department of Public Works Natural Resource Division Attn: Devin Theobald, Administrative Analyst 1106 Second Street Eureka, CA 95501 SUB -GRANTEE: California Land Stewardship Institute 550 Gateway Drive Napa, Ca 94558 8. RECORD RETENTION AND INSPECTION: A. Maintenance and Preservation of Records. SUB -GRANTEE agrees to timely prepare accurate and complete performance records relating to the Project, and to maintain and preserve said records for at least seven (7) years from the expiration date of this Agreement, except that if any litigation, claim, negotiation, audit or other action is pending, the records shall be retained until completion and resolution of all issues arising therefrom. B. Inspection of Records. SUB -GRANTEE hereby agrees to make all performance records relating to the Project available during normal business hours to inspection, audit and reproduction by any duly authorized local, state and/or federal agencies. SUB -GRANTEE further agrees to allow interviews of any persons who might reasonably have information related to such records by any duly authorized local, state and/or federal agencies. All examinations and inspections conducted under this section shall be strictly confined to those matters connected with the performance of this Agreement. 9. MONITORING: SUB -GRANTEE agrees that COUNTY has the right to monitor all activities related to this Agreement, including the right to review and monitor SUB-GRANTEE's records, programs or procedures, at any time, as well as access any work sites, or other areas associated with the Project, in order to ensure compliance with the terms and conditions of this Agreement. However, COUNTY is not responsible, and will not be held accountable, for overseeing or evaluating the adequacy of the results of work performed by SUB -GRANTEE. 10. CONFIDENTIAL INFORMATION: In the performance of this Agreement, SUB -GRANTEE may receive confidential information. SUB -GRANTEE hereby agrees to protect all such confidential information in conformance with any and all applicable local, state and federal laws and regulations. PROPOSITION 84 SUB -GRANTEE AGREEMENT CLSI River Watershed Agriculture Water Conservation and Water Supply Reliability Program 06.28.16) Page 4 of 15 11. NUCLEAR FREE IIUMBOLDT COUNTY ORDINANCE COMPLIANCE: SUB -GRANTEE certifies by its signature below that is not a Nuclear Weapons Contractor, in that SUB -GRANTEE is not knowingly or intentionally engaged in the research, development, production or testing of nuclear warheads, nuclear weapons systems, or nuclear weapons components as defined by the Nuclear Free Humboldt County Ordinance. SUB -GRANTEE agrees to notify COUNTY immediately if it becomes a Nuclear Weapons Contractor as defined above. COUNTY may immediately terminate this Agreement if it determines that the foregoing certification is false, or if SUB -GRANTEE subsequently becomes a Nuclear Weapons Contractor. 12. NON-DISCRIMINATION COMPLIANCE: A. Professional Services and Employment. In connection with the execution of this Agreement, SUB -GRANTEE shall not unlawfully discriminate in the provision of professional services or against any employee or applicant for employment because of race, religion or religious creed, color, age (over forty (40) years of age), sex (including gender identity and expression, pregnancy, childbirth and related medical conditions), sexual orientation (including heterosexuality, homosexuality and bisexuality), national origin, ancestry, marital status, medical condition (including cancer and genetic characteristics), mental or physical disability including HN status and AIDS), political affiliation, military service or any other classifications protected by local, state and federal laws and regulations. Nothing herein shall be construed to require employment of unqualified persons. B. Compliance with Anti -Discrimination Laws. SUB -GRANTEE further assures that it will abide by the provisions of Title VI and Title VII of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, as amended, the Age Discrimination Act of 1975, California Welfare and Institutions Code Section 10000, CDSS MPP Division 21, United States Executive Order 11246, as amended, and any other applicable local, state and federal laws and regulations. Practices in hiring, compensation, benefits and firing are among the employment practices subject to this requirement. 13. INDEMNIFICATION: SUB -GRANTEE shall hold harmless, defend and indemnify COUNTY and its agents, officers, official, employees and volunteers from and against any and all liabilities, including, without limitation, liability under the Proposition 84 Implementation Agreement, claims, demands, losses, damages, expenses and costs of any kind or nature, including, but not limited to, attorney fees and other costs of litigation, arising out of, or in connection with, SUB-GIZANTEE's performance of, or failure to comply with, any of the obligations contained herein, except such loss or damage which was caused by the sole negligence or willful misconduct of COUNTY. 14. INSURANCE: Without limiting SUB-GRANTEE's indemnification obligations provided for herein, SUB- GRANTEE will maintain in full force and effect, at its own expense, any and all appropriate comprehensive general liability insurance, comprehensive automobile insurance and workers' compensation policies. PROPOSITION 84 SUB-GRANTEF AGREEMENT CLSI River Watershed Agriculture Water Conservation and Water Supply Reliability Program 06 28 16) Page 5 of 15 15. RELATIONSHIP OF PARTIES: It is understood that this Agreement is not intended to, and shall not be construed to, create the relationship of agent, servant, employee, partnership, joint venture or any other similar association. 16. WARRANTIES AND REPRESENTATIONS: SUB -GRANTEE hereby makes all of the warranties, representations, covenants and certifications that are otherwise made by COUNTY, with respect to the Project, as set forth in the applicable provisions of the Proposition 84 Implementation Agreement. 17. COMPLIANCE WITH LAWS: SUB -GRANTEE agrees to comply with all applicable local, state and federal laws and regulations, in performance of its obligations hereunder. SUB -GRANTEE further agrees to comply with any and all applicable provisions of the Proposition 84 Implementation Agreement. In the event that any applicable law, regulation or contractual provision is amended during the term of this Agreement, the parties agree to comply with the amended law, regulation or contractual provision as of the effective date of such amendment. 18. PROVISIONS REQUIRED BY LAW: This Agreement is subject to any additional local, state and federal restrictions, limitations, or conditions that may affect the provisions, terms, conditions or funding of this Agreement. This Agreement shall be read and enforced as though all legally required provisions are included herein, and if for any reason any such provision is not included, or is not correctly stated, the parties agree to amend this Agreement to make such insertion or correction. 19. SEVERABILITY: If any provision of this Agreement, or any portion thereof, is found by any court of competent jurisdiction to be unenforceable or invalid for any reason, such provision shall be severable and shall not in any way impair the enforceability of any other provision of this Agreement. 20. ASSIGNMENT: SUB -GRANTEE shall not delegate its duties or assign its rights, obligations, or interests hereunder, either in whole or in part, without COUNTY's prior written consent. Any assignment in violation of this provision shall be void, and shall be cause for immediate termination of this Agreement. This provision shall not be applicable to service agreements or other arrangements usually or customarily entered into by SUB -GRANTEE to obtain supplies, technical support or professional services. 21. AGREEMENT SlikLL BIND SUCCESSORS: Subject to any provisions concerning assignment, all terms and conditions of this Agreement shall be fully binding upon, inure to the benefit of, and be enforceable by, the parties hereto and to each of their heirs, executors, administrators, legal representatives, successors and assigns. PROPOSITION 84 SUB -GRANTEE AGREEMENT CLSI River Watershed Agriculture Water Conservation and Water Supply Reliability Program062816) Page 6 of 15 22. WAIVER OF DEFAULT: The waiver by either party of any breach or violation of any provision of this Agreement shall not be deemed a waiver of any such breach in the future. or of the breach of any other requirement of this Agreement. 23. NON -LIABILITY OF COUNTY OFFICIALS AND EMPLOYEES: No official or employee of COUNTY shall be personally liable for any default or liability under this Agreement. 24. AMENDMENT: No addition to, or alteration of, the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto. 25. DISPUTE RESOLUTION: If a dispute arises involving the interpretation, implementation or enforcement of this Agreement, the parties shall meet, in person and in good faith, to make every reasonable attempt to resolve the problem within thirty (30) days of discovering a material dispute. The parties agree that informal dispute resolution, including mediation, should an in-person meeting prove unsuccessful, shall be attempted prior to seeking recourse from the courts. 26. JURISDICTION AND VENUE: This Agreement shall be construed in accordance with the laws of the State of California. Any dispute arising hereunder, or relating hereto, shall be litigated in the State of California and venue shall lie in the County of Humboldt unless transferred by court order pursuant to California Code of Civil Procedure Sections 394 or 395. 27. ADVERTISING AND MEDIA RELEASE: All informational material related to this Agreement shall receive approval from COUNTY prior to being used as advertising or released to the media, including, but not limited to, television, radio, newspapers and internet. SUB -GRANTEE shall inform COUNTY of all requests for interviews by media related to this Agreement before such interviews take place; and COUNTY is entitled to have a representative present at such interviews. All notices required by this provision shall be given to the Humboldt County Public Works Director. 28. SUBCONTRACTS: SUB -GRANTEE shall obtain prior written approval from COUNTY before subcontracting any of its obligations hereunder. Any and all subcontracts will be subject to all applicable provisions of this Agreement. SUB -GRANTEE shall remain legally responsible for the performance of all terms and conditions of this Agreement, including work performed by third parties under subcontracts, whether approved by COUNTY or not. PROPOSITION 81 SUB GRANTEE AGREEMENT CLSi River Watershed Agriculturc Watcr Conservation and Water Supply Reliability Program 06 28 16) Page 7 of 15 29. X170RNEW FEES: If either party shall commence any legal action or proceeding, including an action for declaratory relief, against the other by reason of the alleged failure of the other to perform or keep any provision of this Agreement from being performed, the prevailing party in said action or proceeding shall be entitled to recover court costs and reasonable attorneys' fees, including reasonable value of services rendered by the Humboldt County Counsel's Office, to be fixed by the court, and such recovery shall include court costs and attorney's fees on appeal, if applicable. As used herein, "prevailing party" means the party who dismisses an action or proceeding in exchange for payment of substantially all sums allegedly due, performance of provisions allegedly breached or other considerations substantially equal to the relief sought by said party, as well as the party in whose favor final judgment is rendered. 30. SURVIVAL: The duties and obligations of the parties set forth in Sections 6(D), 8, 10 and 13 shall survive the expiration or termination of this Agreement. 31. CONFLICTING TERMS OR CONDITIONS: In the event of any conflict in the terms or conditions set forth in any other agreements in place between the parties hereto and the terms and conditions set forth in paragraphs 1 through 36 of this Agreement, paragraphs 1 through 36 of this Agreement shall have priority. 32. INTERPRETATION: This Agreement, as well as its individual provisions, shall be deemed to have been prepared equally by both of the parties hereto, and shall not be construed or interpreted more favorably for one party on the basis that the other party prepared it. 33. INDEPENDENT CONSTRUCTION: I'he titles of the sections, subsections and paragraphs set forth in this Agreement are inserted for convenience of reference only, and shall be disregarded in construing or interpreting any of the provisions of this Agreement. 34. FORCE MAJEURE: Neither party hereto shall be liable or responsible for delays or failures in performance resulting from events beyond the reasonable control of such party and without fault or negligence of such party. Such events shall include, but not be limited to, acts of God, strikes, lockouts, riots, acts of war, epidemics, acts of government, fire, power failures, nuclear accidents, earthquakes, unusually severe weather, acts of terrorism or other disasters, whether or not similar to the foregoing. 35. ENTIRE AGREEMENT: PROPOSITION 84 SUB -GRANTEE AGREEMENT CLSI River Watershed Agriculture Water Conservation and Water Supply Reliability Program 06 28 16) Page 8 of 15 This Agreement contains all of the terms and conditions agreed upon by the parties hereto, and no other agreements, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind either of the parties hereto. In addition, this Agreement shall supersede in its entirety any and all prior agreements of the parties regarding the subject matter of this Agreement. 36. AUTHORITY TO EXECUTE: Each person executing this Agreement represents and warrants that he or she is duly authorized and has legal authority to execute and deliver this Agreement. Each party represents and warrants to the other that the execution and delivery of this Agreement and the performance of such party's obligations hereunder have been duly authorized. IN WITNESS WHEREOF, the parties have entered into this Agreement as of the date first written above. California Land Stewardship Institute: ABy: _ Name: L A 09t L, YKAM Title: NA -h _ D rwkz-, COUNTY OF HUMBO DT: By: Thomas K. Mattson Director, Department of Public Works Pursuant to the authority delegated by the Board of Supervisors on March 19, 2013 Exhibit A: DWR Grant Agreement #4600010579 Date: Date: PROPOSITION 84 SUB -GRANTEE AGREEMENT CLSI River Watershed Agriculture Water Conservation and Water Supply Reliability Program 06 28.16) Page 9 or 15 Exhibit B: Work Plan, Budget, and Schedule PROJECT 13: RUSSIAN RIVER WATERSHED AGRICULTURAL WATER CONSERVATION AND WATER SUPPLY RELIABILITY PROGRAM PROJECT SPONSOR: CALIFORNIA LAND STEWARDSHIP INSTITUTE (CLSI) PROJECT DESCRIPTION: CLSI in partnership with the City of Ukiah will complete Phase 1 of the City's Master Plan Recycled Water Project. Phase 1, located in Mendocino County near the City of Ukiah, will implement a municipal recycled water system for agricultural frost control and irrigation that will replace a minimum of 180 acre feet of direct diversions per year from the Russian River. Project components include the construction of: (1) a retrofit and expansion of a pond to create a 4.6 acre foot storage pond at the Waste Water Treatment Plant (WWTP); (2) approximately 3,660 feet of 12 inch distribution pipe from the WWTP to the agricultural properties; (3) infrastructure for a new pump station at the WWTP; and (4) two agricultural storage ponds (approximately 10.5 acre feet and 10.4 acre feet) on farms adjacent to the WWTP to store the recycled water until it is needed. Benefits of this project include increased water supply reliability, and salmonid habitat protection by reducing instantaneous drawdown of stream flow during frost events. Task 13.1 Project Administration: Budget Category (a) Task 13.1(a) Contract Administration This task consists of grant contract management including compliance with grant requirements for supporting the development of a grant agreement in coordination with Humboldt County and DWR. Deliverables: Financial statements Environmental Information Form Other Applicable Project Deliverable Task 13.1(b) Labor Compliance Program Take all measures necessary to ensure compliance with applicable California Labor Code requirements, including, preparation and implementation of a labor compliance program or including any payments to the Department of Industrial Relations under Labor Code Section 1771.3. Deliverables: Li Proof of labor compliance upon request Task 13.1(c) Reporting Prepare and submit monthly progress reports detailing work completed in prior month. Prepare draft Final Project Completion Report and submit to DWR via Humboldt County for comment and review no later than 90 days after project completion. Prepare Final Report addressing Humboldt County/DWRs comments. All reports shall be prepared and presented in accordance with the provision of Exhibit G: Final Reporting and Paragraph 19, Submission of Reports. Deliverables: Monthly Project Progress Report Draft and Final Project Completion Report Task 13.1( ) Monthly Invoices PROPOSITION 84 SUB -GRANTEE AGREEMENT CLSI River Watershed Agriculture Water Conservation and Water Supply Reliability Program 06 28 16) Page 10 of 15 Prepare monthly invoices including relevant supporting documentation for submittal to DWR via Humboldt County. Deliverables: Monthly Invoices and associated backup documentation Task 13.1(e) Proiect Monitoring PaIan A Project Monitoring Plan will be developed and submitted to DWR via Humboldt County. Along with the Project Performance Measures Table requirements outlined in the Proposition 84 Round 2 Implementation Grants Proposal Solicitation Package, the Project Monitoring Plan will include baseline conditions, a brief discussion of monitoring systems to be used, methodology of monitoring, frequency of monitoring, and location of monitoring points. See Exhibit H for other State reporting and monitoring requirements. Deliverables: Completed Project Monitoring Plan Task 13.1 f Landowner Agreements This task will consist of agreements negotiated with farmers whose lands adjoin the wastewater treatment plant where ponds will be constructed. Deliverables: Verification of completed landowner agreements Task 13.2 Land Purchase/Easement: Budget Category (b) This task is not applicable to this project. Task 13.3 Planning/Design/Engineering and Environmental Documentation: Budget Category (c) Task 3 aj Assessment and Feasibility Studies This task will include items necessary to complete preliminary assessments and other project planning tasks. It will include feasibility studies associated with the project. Deliverables: File copy of City of Ukiah Recycled Water Master Plan (2012)submitted to Humboldt County and DWR Task 13.3(b) 30% Design This task includes the 30% design, earthwork calculations, complete initial pipeline, pond liner estimates, hydraulic calculations, and complete necessary soil testing for the agricultural pond designs and the Phase 1 recycled water project. Deliverables: Completed 30% design and cost estimates Task 13.3(c) 75% Design This task includes the development of preliminary designs to the 75% level using earthwork calculations, includes an update to pipeline, pumping station, pond liner estimates, update hydraulic calculations, and the incorporation of permitting requirements. Deliverables: Completed 75% designs specifications, and cost estimates. Task 13.3(d) Final Design/Plans This task includes the development of final designs to the 100% for the City of Ukiah portion of the project level using earthwork calculations, includes an update to pipeline, pumping station, PROPOSITION 84 SUB -GRANTEE AGREEMENT CLS1 River Watershed Agriculture Water Conservation and Water Supply Reliability Program 06.28 16) Page 11 of 15 pond liner estimates, update hydraulic calculations, and the incorporation of permitting requirements. It also includes the development of a final set of plans for the agricultural ponds. Deliverables: Completed 75% designs specifications, and cost estimates. Completed final design plans specifications and cost estimates for City of Ukiah portion of the project Completed set of final plans, specifications and cost estimates for agricultural ponds Task 13.30 Permit Development This task will include development and verification by DWR and Humboldt County of the completion of CEQA documentation and applicable permits determined by final plans and specifications. The City of Ukiah will/has prepared a CEQA document for the City of Ukiah portion of the project. CEQA compliance for the agricultural ponds will be completed in conjunction with local permits from County of Mendocino. A master reclamation permit is required for the City of Ukiah portion of the project and a Title 22 report has been prepared that states that the recycled water will be used for irrigation and frost control on vineyards and orchards near the City Of Ukiah. Deliverables: Verification and copies of CEQA/NEPA compliance documents Copies of SWRCB Master Reclamation Permit Pond permits issued by Mendocino County Verification of grading and building permits Task 13.4 Construction/Implementation: Budget Category (d) Task 13.4[a) Construction Contracting This task will include the preparation and solicitation of bid documents that will lead to the selection of a contractor to perform work. Deliverables: Bid documents Notice of Award Notice to Proceed Task 13.4(b): Project Construction This includes the construction of the following components: (1) retrofit and expand a pond to create a 4.6 acre feet storage pond at the WWTP that will accommodate the variation in demand and effluent flow; (2) approximately 3,661 feet of 1 finch diameter distribution pipe to convey water deliveries from the WWTP to the agriculture properties; (3) infrastructure for a new pump station; and (4) two agricultural storage ponds on farms adjacent to the WWTP to store recycled water sized approximately 10.5 acre feet and 10.4 acre feet. Mobilization and Site Preparation Vineyard and vegetation will be cleared from pond sites and construction equipment will be mobilized. Storage Pond Retrofit/expansion of approximately 4.6 acre feet at the WWTP will require grading of pond, installation of pond liner, relocation of pipes and pumps, erosion control installed around pond, and installation of fencing Distribution Pipeline Installation of approximately 3,661 feet of 12 -inch diameter pipeline will require, installation of approximately, excavation of pipeline ditch, installation of pipe, connection of pipe to storage Pump Station PROPOSITION 84 SUB -GRANTEE AGREEMENT CLSI River Watershed Agriculture Water Conservation and Water Supply Reliability Program 0628 16) Page 12 of l5 The infrastructure for a new pump will be installed to pump water through the distribution lines including cement pad, electrical lines, pipes and other materials as called for in final plans. Agricultural Storage Ponds Two agricultural storage ponds with approximate capacities of 10.5 and 10.4 acre feet will be constructed. These ponds will be lined with a plastic liner. Erosion control including straw wattled, straw mulch and grass seeding will be implemented and will be planted over exposed dirt. Both ponds will be fenced off. Demobilization The project will be tested and construction equipment will be demobilized. Deliverables: Photo documentafon Task 13.4 (c): Construction Administration This task will include all administrative tasks associated with the construction of Phase 1 including construction oversight, meetings with contractors' inspections, completion of record drawings, verification and review of testing, and payments to contractor. Deliverables: Inspection field notes As -built drawings Notification of project completion sent to Humboldt County and DWR PROPOSI l ION 84 SUB -GRANTEE AGREEMENT CLSI River Watershed Agriculture Water Conservation and Water Supply Reliability Program 06 28.16) Page 13 of IS Project 13- California Land Stewardship Institute, Russian River Watershed Agricultural Water Conservation & Water Supply Reliability Program Work Task Tifle start Date E0 Date 13.1 Project Administration April -13 Aug -17 13.1 a Contract Administration Oct -13 Jun -17 Oct -13 Jun -17 13.1 b Labor Compliance Program 13.1 c Reporting Feb -14 Jun -17 13.1 d Monthy Invoicing Project Monitoring Plan Feb -14 Jun -17 13.1 e Nov -13 Jun -15 13.1f Landowner Agreements Apr -13 Jun -15 13.2 Land purchase/Easement 13.2 Land purchase/Easement Tasks n/a n/a 13.3 Planning/Design/Engineering/ June -12EnvironmentalDocumentation Assessment and Feasibility Studies Jun -10 April -16 13.3a Dec -14 13.3b 30% Design - Jun -10 May -15 13.3c 75% Design Oct -13 Dec Final Design/Plans 15 13.3d Feb -14 Apr -16 13.3e Permit Development Jun -12 Apr -16 13.4 Construction/ Implementation April -14 Aug -17 13.4a Construction Contracting Apr -14 Aug -17 13.4b Project Construction Jun -14 Aug -17 13.4c Construction Administration Jul -14 PROPOSITION 84 SUB -GRANTEE AGREEMENT CL.SI River Watershed Agriculture Water Conservation and Water Supply Reliability Program0628.16) Page 15 of 15 Exhibit B Budget Continued Project 13: Russian River Watershed Agricultural Water Conservation and Water Supply Reliability Program Project Sponsor: California Land Stewardship Institute A B C D Cost Share: Non -State Fund Cost Share: Source* Other State Requested Grant Funding Fund Source Category Amount Match) Total Cost Task 1 Direct Project Administration 26,175 26,175 Task 2 Land Purchase/Easement Task Planning/Design/Engineering/Environmental 3 Documentation 7,400 137,000 75,000 156,220 Task 4 Construction Implementation 489,925 784079 10,000 1,312,004 Grand Total 523,500 921,079 85,000 1,529,579 G W4 I ulIC..c ur eWeccea aece or rece1pc or runasl: Nawrai Kesources conservation Service EQIP funds (04/2013). City of Ukiah Sewer Enterprise Improvement Funds (02/2013). Private Landowner funds (04/2013) Ca Department of Conservation Watershed Coordinator Grant to CLSI (05/2012). PROPOSITION 84 SUB GRANTEE AGREEMENT CLSI River Watershed Agriculture Water Conservation and Water Supply Reliability Program062816) Page 14 of 15 COU No. 1617-109 AGREEMENT FOR ENGINEERING DESIGN AND CONSTRUCTION SERVICES Contract #15-02 THIS AGREEMENT is made and entered into this July 28, 2016 by and between the CALIFORNIA LAND STEWARDSHIP INSTITUTE, 550 Gateway Dr. #108 Napa, Ca. 94558; a non-profit corporation, (hereinafter referred to as CLSI), and the City of Ukiah.; a municipality, (hereinafter referred to as the "CITY"). WITNESSETH: WHEREAS, CLSI has heretofore entered into a PROPOSITION 84 SUB- GRANTEE AGREEMENT (hereinafter referred to as "Prop 84 Contract") with Humboldt County (hereinafter referred to as "CLIENT") and Humboldt County has entered into and made part of its subcontract agreement a contract with the Ca. Department of Water Resources (hereinafter referred to as the "State" or "Prime" contract), for certain professional engineering services and construction services in connection with the Russian River Watershed Agricultural Water Conservation & Water Supply and Reliability Program; and WHEREAS, CITY represents that it has reviewed the Client's project requirements, is familiar with the Prime Contract, and possesses the requisite professional capability and capacity, including license and legal authority in the State of California, to furnish the necessary services therefore; and WHEREAS,CLSI desires to engage CITY to perform certain of the services related to the Project, and, NOW THEREFORE, for and in consideration of the covenants and conditions hereinafter set forth, the parties do mutually agree as follows: I. SCOPE OF WORK A. CITY hereby agrees to satisfactorily perform the tasks and work set forth in Exhibit A", entitled, "Scope of Work", attached hereto and made a part hereof, in accordance with the terms and conditions expressed herein and in a sequence, time, and manner which will permit CLSI to comply with the requirements and applicable sections of the Prime Contract, incorporated herein by this reference and attached hereto as Exhibit "D". B. In addition to the Scope of Work described herein, CITY agrees to be bound in the same manner and to the same extent that CLSI is bound by all applicable sections of the attached Prop 84 Contract and Prime Contract, both attached as Exhibit "D" for California Land Stewardship Institute only those areas applicable to the CITY'S work and to the extent the CITY is involved with the CLSI contract. II. COMPENSATION For the consideration of the services satisfactorily performed by the CITY hereunder. CLSI agrees to pay CITY the sum set forth under Exhibit "B", entitled. Compensation and Payment", attached hereto and made part hereof. III. TERMS AND CONDITIONS A. In addition to applicable provisions of the Prime Contract, CITY agrees to be bound by the General Provisions identified as Exhibit "C", attached hereto and made a part hereof. B. In the event of conflict between this Agreement and its Exhibits the following Order of Precedent shall govern: This Agreement Exhibit "A" — Scope of Work Exhibit "B" — Compensation and Payment Exhibit "C" — General Provisions Exhibit "D" — Prop 84 Contract and Prime Contract IN WITNESS WHEREOF, the authorized representatives of the parties hereto have executed this Agreement effective on the date signed. By Laurel Marcus, Executive Director Date: ( CITY OF UKIAH Sage ngiacom , City Manager Date: 0' 1 —14 California Land Stewardship Institute CALIFORNIA LAND STEWARDSHIP INSITITUTE By Laurel Marcus, Executive Director Date: ( CITY OF UKIAH Sage ngiacom , City Manager Date: 0' 1 —14 California Land Stewardship Institute EXHIBIT "A" SCOPE OF WORK AND SCHEDULE AGRICULTURAL WATER CONSERVATION AND WATER SUPPLY RELIABILITY PROGRAM — RUSSIAN AND NAVARRO RIVER WATERSHEDS PROJECT DESCRIPTION: CLSI in partnership with the City of Ukiah will complete a portion of the City's Master Plan Recycled Water Project. Phases lb./2a, located in Mendocino County near the City of Ukiah, that will implement a municipal recycled water system for agricultural frost control and irrigation. This project will a) install approximately 4,377 feet of distribution pipeline, b) install a pump station, and c) construct a storage pond of up to 10 acre feet in size to provide recycled water to agriculture. The City will implement a and b. CLSI will implement c in consultation with the City. Once the entire recycled water project is completed, this project will conserve approximately 793 acre-feet of water per year. Task 11. 1.13 Proiect Monitoring Plan A Project Monitoring Plan was developed by CLSI and submitted to DWR via Humboldt County. The monitoring plan requires keeping track of acre-feet of recycled water made available to farmers Deliverables: Annual total of recycled water made available to farmers Task 11. LC Labor Compliance Program Take all measures necessary to ensure compliance with applicable California Labor Code requirements, including, preparation and implementation of a labor compliance program or including any payments to the Department of Industrial Relations under Labor Code Section 1771.3. Deliverables: Proof of labor compliance Task 11. LD Reporting Prepare monthly progress reports detailing work completed during reporting period as outlined in Exhibit G of the Humboldt County agreement. Submit reports with invoices to CLSI for review and inclusion in a progress report to be submitted to Humboldt County. California Land Stewardship Institute A- I Deliverables: Monthly Progress Reports Task 11.3 Planning/Design/Engineering and Environmental Documentation: Budget Category (c) Task 11.3.13 Design Develop a set of final design plans and specifications for the portion of the recycled water project covered by this grant including the construction of the distribution pipeline and pump station. These plans and specifications should be ready to put out to bid. The plans and specifications will conform to all necessary requirements stipulated by CLSI and regulatory agencies. Deliverables: Final 100° o design documents Task 11.3.1) Permitting Acquire all necessary federal, state, and local permits. Permits may include compliance under the General Waste Discharge Requirements for Recycled Water Projects issue by the State Water Resources Control Board. Deliverables: Copies of all required permits Task 11.4 Construction/Implementation: Budget Category (d) Task 11.4.A Construction Contracting Activities necessary to secure a contractor and award the contract include: develop advertisement for bids and contract documents, conduct pre-bid contractors meeting, perform evaluation of bids, award contract. Deliverables: Summary of Bids Award of contract Task 11.4.13 Construction Administration This task will include administrative tasks associated with project construction including construction oversight, meetings with contractors, inspections, completion of record drawings, verification and payments to contractors. California Land Stewardship Institute p_2 Deliverables: Construction Management Logs Notification of project completion sent to Humboldt County and DWR. Task 11.4.E Construction of Recycled Water Infrastructure Improvements 1) Mobilization and Site Preparation: Initiate project site preparation, order project equipment and supplies, assure project permits are in place, conduct pre - project site photo -monitoring 2) Distribution Pipeline Installation: Install approximately 4,377 feet of distribution pipeline in order to transport recycled water from the wastewater treatment plant to the agricultural properties. Keep daily records of construction activities, inspection, and progress. Conduct project construction photo - monitoring. 3) Pump Station Installation: Install a 200 horsepower pump station in order to transport recycled water through the distribution pipe. Keep daily records of construction activities, inspection, and progress. Conduct project construction photo -monitoring. 5) Construction Project Close Out, Inspection & Demobilization: inspect project components and establish that work is complete. Test the operation of the pipeline and treatment facilities. Verify that all project components have been installed and are functioning as specified. Conduct project completion photo monitoring. Prepare record drawings. Deliverables: Photo documentation As-Builts California Land Stewardship Institute A-3 Project 11: Agricultural Water Conservation and Water Supply Reliability Program - Russian and Navarro River Watersheds Task Start Date End Date 11.1 Project Administration Se tember `14 December `18 11. 1.13 Project Monitoring Plan June '15 August '15 11. LC Labor Compliance Program June '15 December '18 11. LD Reporting June '15 December '18 11.3 Planning/Design/Engineering and June `12 Environmental Documentation June `16 11.3.E Design December `15 Aril `16 11.3.1) Permitting June '12 Aril '16 11.4 Construction/Implementation Aril `16 August `17 11.4.A Construction Contracting Aril `16 August `17 11.4.13 Construction Administration Ma ` 16 August '17 11.4.E Construction of Recycled Water infrastructure May `16 Improvements August `17 California Land Stewardship Institute A-1 EXHIBIT "B" COMPENSATION AND PAYMENT As the work proceeds, CITY shall submit to CLSI by the 5t' of each month an invoice showing the services performed in the preceding month, and the charges therefore, with hours, personnel and rates listed by task. CLSI shall bill CLIENT monthly for work completed and agrees to pay CITY for the cost of work minus 10% withholding required by the CLIENT, within ten business days after CLSI receives payment from CLIENT for the work. Notwithstanding any provision to the contrary herein, it shall be a condition precedent to CLSI's obligation to make any payment or reimbursement to the CITY hereunder that CLSI shall have received payment from CLIENT for the services or expenses covered by the CITY'S invoice. In case of partial payment by the CLIENT the CITY shall be paid proportionally. 2. All invoices will include a progress report as defined in Task 11.1 D 3. The CITY shall be responsible for seeking CLSI's written authorization prior to performance by the CITY of any services which are considered by the CITY to be additional services beyond the Scope of Services contained in Exhibit "A." In the absence of such prior written authorization, any work of the CITY shall be conclusively presumed to be a part of the work called for by the Scope of Services. 4. Subject to compliance with Public Contract Code Sections 7107, 7201, 20104.2 and 20104.5, final payment to the CITY by CLSI and acceptance of such payment by the CITY upon completion of this Agreement or in the event of termination shall release and forever discharge CLSI from all claims, demands, and liabilities of every nature, whether in law or equity, arising from or in any way connected with the Project. California Land Stewardship Institute B-1 5. The amount of compensation due to the CITY is listed below: Exhibit B Budget Continued Project 13: Russian River Watershed Agricultural Water Conservation and Water Supply Reliability Program Project Sponsor: California Land Stewardship Institute Category IRWMP Grant Amount City of Ukiah Non - state funding match Total Cost Planning/Design/Engineering 0 800,000 800,000 Construction Implementation Pipeline 335,190 450,000 785,190 Pump Station 1,280,000 0 1,280,000 Grand Total 1,615,190 1,250,000 2,865,190 California Land Stewardship Institute B-2 EXHIBIT "C" GENERAL PROVISIONS 1. Responsibility CITY shall be responsible for the professional quality, technical accuracy and coordination of all work to be provided hereunder, and shall, without any additional compensation, correct or revise any errors or deficiencies promptly upon notice or discovery thereof. Neither a review, approval or acceptance of, nor payment for, any of the Work required hereunder shall be construed as a waiver of any rights under this Agreement by CLSI or of any cause of action arising out of the performance of this Agreement, and CITY shall be liable for all damages caused by or arising out of CITY'S negligent performance of any Work provided or required hereunder. 2. Changes CLSI may by written authorization, make changes in the Scope of Work. If such changes result in an increase or a decrease in Work, the time required for performance thereof, or the compensation therefore, this Agreement shall be modified accordingly in writing in order for such changes to be valid. Under no circumstances shall CITY provide additional Work or incur expenses for which additional compensation is to be charged without the express written authorization of CLSI. 3. Termination a. Performance of the Work and services hereunder may be terminated by 30 day written notice by either party in whole or in part based on the other party's default in the performance of its obligations hereunder. Whenever a party shall default in its obligations hereunder or fails to make progress in the prosecution of the services or Work, thereby endangering such performance, and shall fail to cure such default within ten (10) days after receipt of notice specifying the default, or, if the cure cannot be feasibly completed within said ten (10) days, the party shall have commenced to cure the default within said ten (10) days and diligently proceeds to cure the default within a reasonable time. b. Termination shall be effected by delivery to the defaulting party of a Notice of Termination, specifying the default and the steps required to cure the default. c. In the event of termination for default by CITY, CLSI shall be entitled to complete the services and Work hereunder or engage others to do so, and if the expense of completing said services and Work is greater than the amount CITY California Land Stewardship Institute C-1 was to receive as compensation, therefore, CLSI shall be entitled to recover the difference from CITY; provided, that this remedy shall only apply to a fixed-price type Agreement. 4 Relationships The legal relationship of CITY to CLSI hereunder shall be that of an independent contractor and not that of an agent, employee or joint venturer. 6. Examination of Records If the Work performed by CITY hereunder are in support of any government contract or program, or under a cost -reimbursement type agreement, or for any authorized additional service or reimbursable expense, CITY shall until the expiration of seven (7) years after final payment hereunder, maintain such books and records under generally recognized accounting methods and permit inspection by CLSI or its CLIENT, or the authorized representatives of wither of them at mutually convenient times. 7. Compliance with Laws CITY shall comply with all applicable federal, state, and local laws, ordinances, rules, regulations, and orders in effect on the date of this Agreement. 7. Insurance CITY shall effect and maintain insurance and/or pooled risk coverage through the Redwood Empire Municipal Insurance Fund to protect itself, CLSI and its CLIENT against claims arising under Workmen's (Worker's) Compensation and, from claims for damages resulting from injury to or destruction of property, including loss of use thereof; caused by the error, omission, or negligent act for which CITY, its employees, agents, subcontractors, and material suppliers, or the invitees of any of them, may be responsible. CITY shall provide certificates of insurance for general and automobile liability insurance or pooled risk coverage for no less than the sum of one million dollars 1,000,000) each to CLSI naming CLSI as an additional insured or covered party, and all certificates shall provide that the policy or policies or coverage shall not be canceled or reduced in coverages without giving CLSI thirty (30) days prior written notice. CITY shall provide proof of coverage for Worker's Compensation insurance. California Land Stewardship Institute [ _? 8. Indemnification CITY shall indemnify and hold harmless and defend CLSI, its agents and employees from and against all claims, losses, actions and expenses including interalia, legal fees and expenses, on account of bodily injury to or death of any person (including without limitation employees, agents or authorized representatives of CLSI) or for damage to property or the work (including without limitation the property of CLSI) arising out of the negligent acts or omissions of CITY, its employees, agents or subcontractors in the performance of Work under this Agreement. 9. Remedies The rights and remedies set forth herein shall be in addition to any other remedies provided by law, and waiver by CLSI or CITY of any provision hereunder or a breach thereof by the other party, shall not be deemed a waiver of future compliance thereof and such provision shall continue in full force and effect. 10. Severability In the event that any term or condition of this Agreement is held to be illegal, invalid, or unenforceable under the laws, regulations, or ordinances of any federal, state, or other government to which this Agreement is subject, such term or provision shall be deemed severed from this Agreement and the remaining terms and provisions shall remain unaffected thereby and continue in full force. 11. Notices All notices required or permitted under this Agreement shall be considered as duly given to any party for all purposes hereof only if given to the parties specified below in writing and hand delivered; or sent by registered or certified mail, postage prepaid and return receipt requested; or sent by telex, telegram, fax or cable and also confirmed by registered mail, postage prepaid and return receipt requested. All notices shall be effective upon first receipt, unless otherwise specified herein. Laurel Marcus Executive Director California Land Stewardship Institute 550 Gateway Dr. #108 Napa, California 94558 12. Modification Sage Sangiacomo City Manager City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 This Agreement may only be modified by a written amendment hereto, duly executed by both parties. California Land Stewardship Institute C-3 13. Successors and Assignments Each party binds itself, its successors, assignees, and legal representatives to the other party with respect to all of the covenants of this Agreement, and further agrees that it shall not assign, subcontract, hypothecate, or transfer its interest in this Agreement, or any part thereof, without the express written consent of the other party. 14. Extent of Agreement This Agreement contains all of the promises, representations, and understandings of the parties hereto and supersedes any previous understandings, commitment, proposals, or agreements, whether oral or written, and may only be modified as hereinbefore provided. 15. Governing Law Unless otherwise specified herein, this Agreement shall be interpreted and construed and the rights of the parties hereto shall be governed by the laws of the State of California. California Land Stewardship Institute C4 EXHIBIT "D" PRIME CONTRACT California Land Stewardship Institute D-1 PROPOSITION 84 SUB -GRANTEE AGREEMENT BY AND BETWEEN THE COUNTY OF HUMBOLDT AND California Land Stewardship Institute FOR THE PROJECT ENTITLED: Agricultural Water Conservation and Water Supply Reliability Program -Russian River and Navarro River Watersheds This Agreement, entered into this day of '20 _' 20_, by and between the County of Humboldt, a political subdivision of the State of California, hereinafter referred to as "COUNTY," and California Land Stewardship Institute, a California non-profit corporation, hereinafter referred to as SUB -GRANTEE," is made upon the following considerations: RECITALS WHEREAS, COUNTY has agreed to receive grant funding from the California Department of Water Resources ("DWR") pursuant to Proposition 84 Integrated Regional Water Management Implementation Grant Agreement No. 4600010890, dated July 20 2015 ("Proposition 84 Implementation Agreement"), which is attached hereto as Exhibit A — Proposition 84 implementation Agreement and incorporated herein by reference; and WHEREAS, SUB -GRANTEE is one of several parties intended to receive grant funding from COUNTY pursuant to said Proposition 84 Implementation Agreement for work to be completed by SUB- GRANTEE as set forth in said Proposition 84 Implementation Agreement; and WHEREAS, such work to be completed by SUB -GRANTEE, and other specific information pertaining to the Agricultural Water Conservation and Water Supply Reliability Program -Russian River and Navarro River Watersheds ("Project"), is set forth in both the Proposition 84 Implementation Agreement and in this Agreement as Exhibit B — Work Plan, Schedule and Budget, which is attached hereto and incorporated herein by reference; and WHEREAS, the parties acknowledge that COUNTY intends to merely administer the distribution of grant funds pursuant to the Proposition 84 Implementation Agreement and SUB -GRANTEE intends to complete all other aspects of the Project, as set forth in the Proposition 84 Implementation Agreement and Exhibit B to this Agreement, in a manner that will insure COUNTY's compliance with the Proposition 84 Implementation Agreement; and WHEREAS, COUNTY is relying on SUB-GRANTEE's performance hereunder in order for COUNTY to comply with its obligations set forth in the Proposition 84 Implementation Agreement; and WHEREAS, the parties desire to set forth the terms and conditions under which SUB -GRANTEE is to receive grant funds from COUNTY. AGREEMENT INCORPORATION BY REFERENCE: The above recitals are incorporated herein by reference. 2. RIGHTS AND OBLIGATIONS OF SUB -GRANTEE: FY -15 PROPOSITION 84 SUB -GRANTEE AGREEMENT Agricultural Water Conservation and Water Supply Reliability Program -Russian River and Navarro River Watersheds(08.03.15) Page 1 of 15 A. Scope of Work. SUB -GRANTEE shall perform all work pertaining to the Project, and provide the documentation required of COUNTY or other sub -grantees, in a timely manner as set forth in the applicable provisions of the Proposition 84 Implementation Agreement and Exhibit B to this Agreement. B. Provision of Requested Documentation and Project Access. To enable COUNTY to confirm SUB-GRANTEE's compliance with this Agreement, SUB -GRANTEE shall provide COUNTY with any requested documentation and access to any work sites, or other areas associated with the Project. 3. RIGHTS AND OBLIGATIONS OF COUNTY: A. Disbursement. Subject to receipt of grant funds from DWR, as a result of a particular request for disbursement submitted by SUB -GRANTEE, and the other terms and conditions set forth herein, COUNTY shall remit to SUB -GRANTEE such funds it receives from DWR. SUB- GRANTEE shall not be entitled disbursement of grant funds as set forth herein, if COUNTY does not receive grant funds from DWR in connection with SUB -GRANTEE'S request for disbursement. B. Remedies. In the event SUB -GRANTEE violates any provision of this Agreement that could potentially result in a violation of the Proposition 84 Implementation Agreement, COUNTY may take any and all appropriate measures to prevent any such violation of the Proposition 84 Implementation Agreement, or to mitigate any damages COUNTY could incur as a result thereof, including, but not limited to, performing any work required of SLB -GRANTEE hereunder. SUB -GRANTEE shall be liable for any costs incurred by COUNTY in connection with any such violation of this Agreement or the Proposition 84 Implementation Agreement. 4. DISBURSEMENT OF GRANT FUNDS: A. Disbursement Requests. SLB -GRANTEE hereby acknowledges that the Eligible Project Costs related to the Project are limited to those set forth in the applicable provisions of the Proposition 84 Implementation Agreement and Exhibit B to this Agreement. SUB -GRANTEE shall not request disbursement for any cost until such cost has been incurred, and has been paid, or is due and payable, by SUB -GRANTEE. B. Matching Funds. SUB -GRANTEE hereby acknowledges that it is required to obtain matching funds for the Project as set forth in the applicable provisions of the Proposition 84 Implementation Agreement. C. Invoices. In order to receive disbursement of grant funds, SUB -GRANTEE shall submit to COUNTY monthly invoices itemizing all work completed, and Eligible Project Costs incurred, by SUB -GRANTEE. Invoices shall be in a format approved by, and shall include backup documentation as specified by, the Humboldt County Department of Public Works and the Humboldt County Auditor -Controller. All invoices submitted by SUB -GRANTEE shall be sent to COUNTY at the following address: COUNTY: Humboldt County Department of Public Works Natural Resources Division Attn: Devin Theobald, Administrative Analyst 1106 Second Street Eureka, CA 95501 FY -15 PROPOSITION 84 SUB -GRANTEE AGREEMENT Agricultural Water Conservation and Water Supply Reliability Program -Russian River and Navarro River Watersheds(08.03.15) Page 2 of 15 D. Retention of Grant Funds. SUB -GRANTEE acknowledges that COUNTY may withhold the disbursement of any grant funds that may be necessary to satisfy the retention requirements set forth in the applicable provisions of the Proposition 84 Implementation Agreement. E. Conditions and Limitations. Notwithstanding any other provision of this Agreement, no disbursement shall be required at any time or in any manner which: 1. Violates, or conflicts with, the Proposition 84 Implementation Agreement or any local, state or federal laws, rules or regulations 2. May require any rebates to the federal government pursuant to any applicable local, state or federal laws or regulations. May result in the loss of tax-free status on state bonds pursuant to any applicable local, state or federal laws or regulations. F. Refunds. If COUNTY is required to refund to DWR any disbursement made to SUB- GRANTEE, due to a violation of the Proposition 84 Implementation Agreement by SUB- GRANTEE, SUB -GRANTEE shall refund to COUNTY such disbursement amount plus any interest or penalties required to be paid by COUNTY in connection with such refund. 5. TERM: This Agreement shall begin upon execution by both parties and shall remain in full force and effect until June 30, 2019 or until all of the parties' obligations hereunder are fully satisfied, whichever occurs earlier. 6. TERMINATION: A. Breach of Contract. If, in the opinion of COUNTY, SUB -GRANTEE fails to adequately perform it obligations hereunder, within the time limits set forth in the applicable provisions of the Proposition 84 Implementation Agreement and Exhibit B to this Agreement, or otherwise fails to comply with any term or condition of this Agreement, or violates any ordinance, regulation, or other law applicable to its performance herein, COUNTY may terminate this Agreement immediately, upon notice. B. Without Cause. This Agreement may be terminated by COUNTY without cause upon thirty 30) days advance written notice. Such notice shall state the effective date of the termination. C. Insufficient Funding. COUNTY's obligations under this Agreement are contingent upon the availability of local, state and/or federal funds. In the event such funding is terminated, COUNTY shall, at its sole discretion, determine whether this Agreement shall be terminated. COUNTY shall provide SUB -GRANTEE seven (7) days advance written notice of its intent to terminate this Agreement due to insufficient funding. D. Compensation. In the event of any termination of this Agreement, SUB -GRANTEE shall be entitled to compensation for uncompensated Eligible Project Costs incurred hereunder through and including the effective date of such termination. However, this provision shall not limit or reduce any damages owing to COUNTY resulting from a breach of this Agreement by SUB- GRANTEE. FY -15 PROPOSITION 84 SUB -GRANTEE AGREEMENT Agricultural Water Conservation and Water Supply Reliability Program -Russian River and Navarro River Watersheds(08.03.15) Page 3 of 15 7. NOTICES: Any and all notices required to be given pursuant to the terms of this Agreement shall be in writing and either served personally or sent by certified mail, return receipt requested, to the respective addresses set forth below. Notice shall be effective upon actual receipt or refusal as shown on the receipt obtained pursuant to the foregoing. COUNTY: Humboldt County Department of Public Works Natural Resource Division Attn: Devin Theobald, Administrative Analyst 1106 Second Street Eureka, CA 95501 SUB -GRANTEE: California Land Stewardship Institute 550 Gateway Dr Napa, CA 94558 8. RECORD RETENTION AND INSPECTION: A. Maintenance and Preservation of Records. SUB -GRANTEE agrees to timely prepare accurate and complete performance records relating to the Project, and to maintain and preserve said records for at least seven (7) years from the expiration date of this Agreement, except that if any litigation, claim, negotiation, audit or other action is pending, the records shall be retained until completion and resolution of all issues arising therefrom. B. Inspection of Records. SUB -GRANTEE hereby agrees to make all performance records relating to the Project available during normal business hours to inspection, audit and reproduction by any duly authorized local, state and/or federal agencies. SUB -GRANTEE further agrees to allow interviews of any persons who might reasonably have information related to such records by any duly authorized local, state and/or federal agencies. All examinations and inspections conducted under this section shall be strictly confined to those matters connected with the performance of this Agreement. 9. MONITORING: SUB -GRANTEE agrees that COUNTY has the right to monitor all activities related to this Agreement, including the right to review and monitor SUB -GRANTEE'S records, programs or procedures, at any time, as well as access any work sites, or other areas associated with the Project, in order to ensure compliance with the terms and conditions of this Agreement. However, COUNTY is not responsible, and will not be held accountable, for overseeing or evaluating the adequacy of the results of work performed by SUB -GRANTEE. 10. CONFIDENTIAL INFORMATION: In the performance of this Agreement, SUB -GRANTEE may receive confidential information. SUB -GRANTEE hereby agrees to protect all such confidential information in conformance with any and all applicable local, state and federal laws and regulations. FY -15 PROPOSITION 84 SUB -GRANTEE AGREEMENT Agricultural Water Conservation and Water Supply Reliability Program -Russian River and Navarro River Watersheds(08.03.15) Page 4 of 15 11. NUCLEAR FREE HUMBOLDT COUNTY ORDINANCE COMPLIANCE: SUB -GRANTEE certifies by its signature below that is not a Nuclear Weapons Contractor, in that SUB -GRANTEE is not knowingly or intentionally engaged in the research, development, production or testing of nuclear warheads, nuclear weapons systems, or nuclear weapons components as defined by the Nuclear Free Humboldt County Ordinance. SUB -GRANTEE agrees to notify COUNTY immediately if it becomes a Nuclear Weapons Contractor as defined above. COUNTY may immediately terminate this Agreement if it determines that the foregoing certification is false, or if SUB -GRANTEE subsequently becomes a Nuclear Weapons Contractor. 12. NON-DISCRIMINATION COMPLIANCE: A. Professional Services and Employment. In connection with the execution of this Agreement, SUB -GRANTEE shall not unlawfully discriminate in the provision of professional services or against any employee or applicant for employment because of race, religion or religious creed, color, age (over forty (40) years of age), sex (including gender identity and expression, pregnancy, childbirth and related medical conditions), sexual orientation (including heterosexuality, homosexuality and bisexuality), national origin, ancestry, marital status, medical condition (including cancer and genetic characteristics), mental or physical disability including HIV status and AIDS), political affiliation, military service or any other classifications protected by local, state and federal laws and regulations. Nothing herein shall be construed to require employment of unqualified persons. B. Compliance with Anti -Discrimination Laws. SUB -GRANTEE further assures that it will abide by the provisions of Title VI and Title VII of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, as amended, the Age Discrimination Act of 1975, California Welfare and Institutions Code Section 10000, CDSS MPP Division 21, United States Executive Order 11246, as amended, and any other applicable local, state and federal laws and regulations. Practices in hiring, compensation, benefits and firing are among the employment practices subject to this requirement. 13. INDEMNIFICATION: SUB -GRANTEE shall hold harmless, defend and indemnify COUNTY and its agents, officers, official, employees and volunteers from and against any and all liabilities, including, without limitation, liability under the Proposition 84 Implementation Agreement, claims, demands, losses, damages, expenses and costs of any kind or nature, including, but not limited to, attorney fees and other costs of litigation, arising out of, or in connection with, SUB-GRANTEE's performance of, or failure to comply with, any of the obligations contained herein, except such loss or damage which was caused by the sole negligence or willful misconduct of COUNTY. 14. INSURANCE: Without limiting SUB-GRANTEE's indemnification obligations provided for herein, SUB- GRANTEE will maintain in full force and effect, at its own expense, any and all appropriate comprehensive general liability insurance, comprehensive automobile insurance and workers' compensation policies. FY -15 PROPOSITION 84 SUB -GRANTEE AGREEMENT Agricultural Water Conservation and Water Supply Reliability Program -Russian River and Navarro River Watersheds(08.03.15) Page 5 of 15 15. RELATIONSHIP OF PARTIES: It is understood that this Agreement is not intended to, and shall not be construed to, create the relationship of agent, servant, employee, partnership, joint venture or any other similar association. 16. WARRANTIES AND REPRESENTATIONS: SUB -GRANTEE hereby makes all of the warranties, representations, covenants and certifications that are otherwise made by COUNTY, with respect to the Project, as set forth in the applicable provisions of the Proposition 84 Implementation Agreement. 17. COMPLIANCE WITH LAWS: SUB -GRANTEE agrees to comply with all applicable local, state and federal laws and regulations, in performance of its obligations hereunder. SUB -GRANTEE further agrees to comply with any and all applicable provisions of the Proposition 84 Implementation Agreement. In the event that any applicable law, regulation or contractual provision is amended during the term of this Agreement, the parties agree to comply with the amended law, regulation or contractual provision as of the effective date of such amendment. 18. PROVISIONS REQUIRED BY LAW: This Agreement is subject to any additional local, state and federal restrictions, limitations, or conditions that may affect the provisions, terms, conditions or funding of this Agreement. This Agreement shall be read and enforced as though all legally required provisions are included herein, and if for any reason any such provision is not included, or is not correctly stated, the parties agree to amend this Agreement to make such insertion or correction. 19. SEVERABILITY: If any provision of this Agreement, or any portion thereof, is found by any court of competent jurisdiction to be unenforceable or invalid for any reason, such provision shall be severable and shall not in any way impair the enforceability of any other provision of this Agreement. 20. ASSIGNMENT: SUB -GRANTEE shall not delegate its duties or assign its rights, obligations, or interests hereunder, either in whole or in part, without COUNTY'S prior written consent. Any assignment in violation of this provision shall be void, and shall be cause for immediate termination of this Agreement. This provision shall not be applicable to service agreements or other arrangements usually or customarily entered into by SUB -GRANTEE to obtain supplies, technical support or professional services. 21. AGREEMENT SHALL BIND SUCCESSORS: Subject to any provisions concerning assignment, all terms and conditions of this Agreement shall be fully binding upon, inure to the benefit of, and be enforceable by, the parties hereto and to each of their heirs, executors, administrators, legal representatives, successors and assigns. FY -15 PROPOSITION 84 SUB -GRANTEE AGREEMENT Agricultural Water Conservation and Water Supply Reliability Program -Russian River and Navarro River Watersheds(08.03.15) Page 6 of 15 22. WAIVER OF DEFAULT: The waiver by either party of any breach or violation of any provision of this Agreement shall not be deemed a waiver of any such breach in the future, or of the breach of any other requirement of this Agreement. 23. NON -LIABILITY OF COUNTY OFFICIALS AND EMPLOYEES: No official or employee of COUNTY shall be personally liable for any default or liability under this Agreement. 24. AMENDMENT: No addition to, or alteration of, the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto. 25. DISPUTE RESOLUTION: If a dispute arises involving the interpretation, implementation or enforcement of this Agreement, the parties shall meet, in person and in good faith, to make every reasonable attempt to resolve the problem within thirty (30) days of discovering a material dispute. The parties agree that informal dispute resolution, including mediation, should an in-person meeting prove unsuccessful, shall be attempted prior to seeking recourse from the courts. 26. JURISDICTION AND VENUE: This Agreement shall be construed in accordance with the laws of the State of California. Any dispute arising hereunder, or relating hereto, shall be litigated in the State of California and venue shall lie in the County of Humboldt unless transferred by court order pursuant to California Code of Civil Procedure Sections 394 or 395. 27. ADVERTISING AND MEDIA RELEASE: All informational material related to this Agreement shall receive approval from COUNTY prior to being used as advertising or released to the media, including, but not limited to, television, radio, newspapers and internet. SUB -GRANTEE shall inform COUNTY of all requests for interviews by media related to this Agreement before such interviews take place; and COUNTY is entitled to have a representative present at such interviews. All notices required by this provision shall be given to the Humboldt County Public Works Director. 28. SUBCONTRACTS: SUB -GRANTEE shall obtain prior written approval from COUNTY before subcontracting any of its obligations hereunder. Any and all subcontracts will be subject to all applicable provisions of this Agreement. SUB -GRANTEE shall remain legally responsible for the performance of all terms and conditions of this Agreement, including work performed by third parties under subcontracts, whether approved by COUNTY or not. FY -15 PROPOSITION 84 SUB -GRANTEE AGREEMENT Agricultural Water Conservation and Water Supply Reliability Program -Russian River and Navarro River Watersheds(08.03.15) Page 7 of 15 29. ATTORNEYS' FEES: If either party shall commence any legal action or proceeding, including an action for declaratory relief, against the other by reason of the alleged failure of the other to perform or keep any provision of this Agreement from being performed, the prevailing party in said action or proceeding shall be entitled to recover court costs and reasonable attorneys' fees, including reasonable value of services rendered by the Humboldt County Counsel's Office, to be fixed by the court, and such recovery shall include court costs and attorney's fees on appeal, if applicable. As used herein, "prevailing party" means the party who dismisses an action or proceeding in exchange for payment of substantially all sums allegedly due, performance of provisions allegedly breached or other considerations substantially equal to the relief sought by said party, as well as the party in whose favor final judgment is rendered. 30. SURVIVAL: The duties and obligations of the parties set forth in Sections 6(D), 8, 10 and 13 shall survive the expiration or termination of this Agreement. 31. CONFLICTING TERMS OR CONDITIONS: In the event of any conflict in the terms or conditions set forth in any other agreements in place between the parties hereto and the terms and conditions set forth in paragraphs 1 through 36 of this Agreement, paragraphs 1 through 36 of this Agreement shall have priority. 32. INTERPRETATION: This Agreement, as well as its individual provisions, shall be deemed to have been prepared equally by both of the parties hereto, and shall not be construed or interpreted more favorably for one party on the basis that the other party prepared it. 33. INDEPENDENT CONSTRUCTION: The titles of the sections, subsections and paragraphs set forth in this Agreement are inserted for convenience of reference only, and shall be disregarded in construing or interpreting any of the provisions of this Agreement. 34. FORCE MAJEURE: Neither party hereto shall be liable or responsible for delays or failures in performance resulting from events beyond the reasonable control of such party and without fault or negligence of such party. Such events shall include, but not be limited to, acts of God, strikes, lockouts, riots, acts of war, epidemics, acts of government, fire, power failures, nuclear accidents, earthquakes, unusually severe weather, acts of terrorism or other disasters, whether or not similar to the foregoing. 35. ENTIRE AGREEMENT: This Agreement contains all of the terms and conditions agreed upon by the parties hereto, and no other agreements, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind either of the parties hereto. In addition, this Agreement shall supersede in its entirety any and all prior agreements of the parties regarding the subject matter of this Agreement. FY -15 PROPOSITION 84 SUB -GRANTEE AGREEMENT Agricultural Water Conservation and Water Supply Reliability Program -Russian River and Navarro River Watersheds(08.03.15) Page 8 of 15 36. AUTHORITY TO EXECUTE: Each person executing this Agreement represents and warrants that he or she is duly authorized and has legal authority to execute and deliver this Agreement. Each party represents and warrants to the other that the execution and delivery of this Agreement and the performance of such party's obligations hereunder have been duly authorized. IN WITNESS WHEREOF, the parties have entered into this Agreement as of the date first written above. TWO SIGNATURES ARE REQUIRED FOR CORPORATIONS: 1. CHAIRPERSON OF THE BOARD, PRESIDENT, OR VICE PRESIDENT; AND 2. SECRETARY, ASSISTANT SECRETARY, CHIEF FINANCIAL OFFICER OR TREASURER. California Land Stewardship Institute: By: Name: 1 T. Title: By: Name: Title: `r_ 0."_ COUNTY OF HUMBOLDT: By: Thom K. Mattson Director, Department of Public Works Pursuant to the authority delegated by the Board of Supervisors on May 27, 2014 Date: Date: 15 N l l5— Date: t r FY -15 PROPOSITION 84 SUB -GRANTEE AGREEMENT Agricultural Water Conservation and Water Supply ReliabilityaPgre 9 oanti 5 ussian River and Navarro River Watersheds(08 03 15) Exhibit A: DWR Grant Agreement 4600010890 FY -15 PROPOSITION 84 SUB -GRANTEE AGREEMENT Agricultural Water Conservation and Water Supply Reliability Program -Russian River and Navarro River Watersheds(08.03.15) Page 10 of 15 Exhibit B: Work Plan, Budget, and Schedule AGRICULTURAL WATER CONSERVATION AND WATER SUPPLY RELIABILITY PROGRAM — RUSSIAN AND NAVARRO RIVER WATERSHEDS IMPLEMENTING AGENCY: CALIFORNIA LAND STEWARDSHIPS INSTITUTE (CLSI) PROJECT DESCRIPTION: The purpose of this project is to install approximately 4,377 feet of distribution pipeline, install a pump station, and construct a storage pond of up to 10 acre feet in size to provide recycled water to agriculture. This project will also implement water conservation measures to reduce stream withdrawals. Once completed, this project will conserve approximately 793 acre-feet of water per year. Task 11.1 Direct Project Administration: Budget Category (a) Task 11.1.A Proiect Management Manage grant agreement including compliance with grant requirements, and preparation and submission of supporting grant documents and coordination with IRWM regional manager, Humboldt County. Prepare invoices including relevant supporting documentation for submittal to DWR via Humboldt County. This task also includes administrative responsibilities associated with the project such as creating and entering into a sub -grantee agreement with Humboldt County, coordinating with partnering agencies, and managing consultants/contractors. Deliverables: Financial Statements Invoices Other Applicable Project Deliverables Task 11.1.13 Proiect Monitoring Plan Develop and submit a Project Monitoring Plan. Along with the Project Performance Measures Table, the Project Monitoring Plan will include baseline conditions, a brief discussion of monitoring systems to be used, methodology of monitoring, frequency of monitoring, and location of monitoring points. Deliverables: Project Monitoring Plan Task 11.1.0 Labor Compliance Program Take all measures necessary to ensure compliance with applicable California Labor Code requirements, including, preparation and implementation of a labor compliance program or including any payments to the Department of Industrial Relations under Labor Code Section 1771.3. Deliverables: Proof of labor compliance upon request Task 11.1.D Reporting Prepare progress reports detailing work completed during reporting period as outlined in Exhibit G of this agreement. Submit reports to Humboldt County for review and inclusion in a progress report to be submitted to DWR. FY -15 PROPOSITION 84 SUB -GRANTEE AGREEMENT Agricultural Water Conservation and Water Supply Reliability Program -Russian River and Navarro River Watersheds(08.03 15) Page I I of 15 Prepare draft Final Project Completion Report and submit to DWR via Humboldt County for DWR Project Managers comment and review no later than 90 days after project completion. Prepare Final Report addressing Humboldt County/DWRs comments. The report shall be prepared and presented in accordance with the provision of Exhibit G. Deliverables: Project Progress Reports Draft and Final Project Completion Report Task 11.2 Land Purchase/Easement: Budget Category (b) No land acquisition or easement is anticipated for this project. Task 11.3 Planning/Design/Engineering and Environmental Documentation: Budget Category (c) Task 11.3.A Landowner Agreements and Outreach Develop outreach materials and signup sheets to encourage grape growers to install soil moisture meters in their vineyard to reduce irrigation water demand through real time monitoring of root zone moisture at various depths. Provide agreements to land owners for signature. Deliverables: Map of Sites Selected for Instrumentation Signed Landowner Agreements Task 11.3.13 Des Develop a set of final design plans and specifications for the portion of the recycled water project covered by this grant including the construction of the distribution pipeline, pump stations, and storage pond. These plans and specifications should be ready to put out to bid. The plans and specifications will conform to all necessary requirements stipulated by CLSI and regulatory agencies. Deliverables: Final 100% design documents Task 11.3.0 CEQA Documentation Prepare DWR Environmental Information Form. Circulate a Notice of Preparation (including tribal notification to the California Native Heritage Commission). File Notice of Exemption. Prepare letter stating no legal challenges or addressing legal challenges). Deliverables: Environmental Information Form Copy of Notice of Exemption Legal Challenges letter Task 11.3.D Permitting Acquire all necessary federal, state, and local permits. Permits may include compliance under the General Waste Discharge Requirements for Recycled Water Projects issue by the State Water Resources Control Board. FY -15 PROPOSITION 84 SUB -GRANTEE AGREEMENT Agricultural Water Conservation and Water Supply Reliability Program -Russian River and Navarro River Watersheds(08.03.15) Page 12 of 15 Deliverables: Copies of all required permits Task 11.4 Construction/Implementation: Budget Category (d) Task 11.4.A Construction Contracting Activities necessary to secure a contractor and award the contract include: develop advertisement for bids and contract documents, conduct pre-bid contractors meeting, perform evaluation of bids, award contract. Deliverables: Summary of Bids Award of contract Task 11.4.13 Construction Administration This task will include administrative tasks associated with project construction including construction oversight, meetings with contractors, inspections, completion of record drawings, verification and payments to contractors. Deliverables: Construction Management Logs Notification of project completion sent to Humboldt County and DWR. Task 11.4.0 Workshops and Technical Assistance Conduct workshops in the Russian River and Navarro River watersheds and provide technical assistance on the use of soil moisture monitoring to reduce irrigation water demand for approximately 500 grape growers. Deliverables: Workshop attendance lists Workshop materials Workshop Evaluations Task 11.4.1) Installation of Soil Moisture Monitoring Instruments Install approximately 100 soil moisture monitoring meters on up to 100 different vineyards to evaluate moisture levels in the root system at various depths in below ground. Deliverables: List of participating farms Photo documentation Task 11.4.E Construction of Recycled Water Infrastructure Improvements 1) Mobilization and Site Preparation: Initiate project site preparation, order project equipment and supplies, assure project permits are in place, conduct pre -project site photo -monitoring 2) Distribution Pipeline Installation: Install approximately 4,377 feet of distribution pipeline in order to transport recycled water from the wastewater treatment plant to the agricultural properties. Keep daily FY -15 PROPOSITION 84 SUB -GRANTEE AGREEMENT Agricultural Water Conservation and Water Supply Reliability Program -Russian River and Navarro River Watersheds(08.03.15) Page 13 of 15 records of construction activities, inspection, and progress. Conduct project construction photo - monitoring. 3) Pump Station Installation: Install a 200 horsepower pump station in order to transport recycled water through the distribution pipe. Keep daily records of construction activities, inspection, and progress. Conduct project construction photo -monitoring. 4) Storage Pond Construction: Construct one agricultural storage pond with liner of up to 10 acre feet capacity in order to store recycled water for frost control. Keep daily records of construction activities, inspection, and progress. Conduct project construction photo -monitoring. S) Construction Project Close Out, Inspection & Demobilization: Inspect project components and establish that work is complete. Test the operation of the pipeline and treatment facilities. Verify that all project components have been installed and are functioning as specified. Conduct project completion photo monitoring. Prepare record drawings. Deliverables: Photo documentation As-Builts Project 11: Agricultural Water Conservation and Water Supply Reliability Proaram- Russian and Navarro River Watersheds Project Sponsor: California Land Stewardship Institute Grant Funding Total Cost Amount Match a) Direct Project Administration 100,000 15,000 115,000 b) Land Purchase/Easement 0 0 0 c) Planning/Design/Engineering/ 40,000 800,000 840,000 Environmental Documentation d) Construction/Implementation 1,830,190 500,417 2,330,607 Total 1 $1,970,190 j $1,315,417 j $3,285,607 FY -15 PROPOSITION 84 SUB -GRANTEE AGREEMENT Agricultural Water Conservation and Water Supply Reliability Program -Russian River and Navarro River Watersheds(08.03.15) Page 14 of 15 Project 11: Agricultural Water Conservation and Water Supply Reliability Program- Russian and Navarro River Watersheds Task Start Date End Date 11.1 Project Administration September '14 December'18 11.1.A Project Management September'14 December'18 11.1.6 Project Monitoring Plan June'15 August '15 11.1.0 Labor Compliance Program June'15 December'18 11.1.1) Reporting June'15 December'18 11.2 Land Purchase/Easement N/A N/A 11.2.A Land Purchase/Easement- N/A N/A N/A 11.3 Planning/Design/Engineering and Environmental Documentation June '12 June '16 11.3.A Landowner Agreements and Outreach June'15 June'16 11.3.6 Design December'15 April'16 11.3.0 CEQA Documentation June '12 June '13 11.3.1) Permitting June'12 April '16 11.4 Construction/Implementation April '16 December'18 11.4.A Construction Contracting April '16 May'18 11.4.6 Construction Administration May'16 March '18 11.4.0 Workshops and Technical Assistance September'15 December'18 11.4.1) Installation of Soil Moisture Monitoring Instruments January'16 December'18 11.4.E Construction of Recycled Water Infrastructure Improvements May'16 December'18 FY -15 PROPOSITION 84 SUB -GRANTEE AGREEMENT Agricultural Water Conservation and Water Supply Reliability Program -Russian River and Navarro River Watersheds(08.03.15) Page 15 of 15 GRANT AGREEMENT BETWEEN THE STATE OF CALIFORNIA (DEPARTMENT OF WATER RESOURCES) AND HUM80LDT COUNTY 4600010890 PROPOSITION 84 INTEGRATED REGIONAL WATER MANAGEMENT (IRWM) 2014 DROUGHT GRANT CALIFORNIA PUBLIC RESOURCES CODE §75026 ET SEQ. THIS GRANT AGREEMENT is entered into by and between the Department of Water Resources of the State of California, herein referred to as the "State" or "DWR" and Humboldt County, a public agency, in the State of California, duly organized, existing, and acting pursuant to the laws thereof, herein referred to as the "Grantee", which parties do hereby agree as follows: 1. PURPOSE. State shall provide funding from the Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006 to Grantee to assist in financing projects associated with the North Coast IRWM Plan pursuant to Chapter 8 (commencing with Section 79560) of Division 26.5 of the California Water Code (CWC), hereinafter collectively referred to as "IRWM Program." 2. TERM OF GRANT AGREEMENT. The term of this Grant Agreement begins on the date this Grant Agreement is executed by State, and terminates on June 30, 2019, or when all of the Parties' obligations under this Grant Agreement are fully satisfied, whichever occurs earlier. Execution date is the date the State signs this Grant Agreement indicated on page 9. 3. TOTAL PROJECT COST. The reasonable Total Cost of the Projects is estimated to be $13,156,634. 4. GRANT AMOUNT. The maximum amount payable by the State under this Agreement shall not exceed 8,700,000. 5. GRANTEE COST SHARE. Grantee agrees to fund the difference between the Total Project Cost, and the Grant Amount (amount specified in Paragraph 4). Cost Share consists of Funding Match and Additional Cost Share, as documented in Exhibit B (Budget). Additional Cost Share is the amount necessary to fund the project above the Grant Amount and the Funding Match. Additional Cost Share will not be reviewed by the State for invoicing purposes; however, the Grantee is required to maintain all financial records associated with the project in accordance with Exhibit I (State Audit Document Requirements). 6. FUNDING MATCH. Funding Match is defined as the minimum amount of Grantee Cost Share required, and cannot include other State funds. Grantee is required to provide a Funding Match of at least 25% of the Total Project Cost. The Grantee's Funding Match is estimated to be $4,456,634. Grantee's Funding Match may include in-kind services that are part of Exhibit A (Work Plan) and performed after January 1, 2010. 7. GRANTEE'S RESPONSIBILITY. Grantee and its representatives shall: a) Faithfully and expeditiously perform or cause to be performed all project work as described in Exhibit A Work Plan) and in accordance with Exhibit B (Budget) and Exhibit C (Schedule). b) Accept and agree to comply with all terms, provisions, conditions, and written commitments of this Grant Agreement, including all incorporated documents, and to fulfill all assurances, declarations, representations, and statements made by Grantee in the application, documents, amendments, and communications filed in support of its request for Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006 financing. c) Comply with all applicable California laws and regulations. d) Implement the Projects in accordance with applicable provisions of the law. e) Fulfill its obligations under the Grant Agreement, and be responsible for the performance of the projects. 8. LOCAL PROJECT SPONSOR'S RESPONSIBILITY. Grantee shall assign Local Project Sponsors to act on behalf of Grantee for the purposes of individual project management, oversight, compliance, and operations and maintenance. Local Project Sponsors shall be assigned in accordance with the participating agencies identified in the North Coast Resource Partnership 2014 IRWM Drought Project grant application. Exhibit F identifies Local Project Sponsors. Local Project Sponsors shall also act on behalf of Grantee in the fulfillment of Grantee responsibilities where specifically specified in this Grant Agreement. 9. BASIC CONDITIONS. State shall have no obligation to disburse money for projects under this Grant Agreement until Grantee has satisfied the following conditions (if applicable): GrantAgreement No. 4600010890 Page 2 of 68 a) Grantee and Local Project Sponsors demonstrate the availability of sufficient funds to complete each project by submitting the most recent 3 years of audited financial statements. b) Grantee must demonstrate compliance with the groundwater compliance options set forth on pages 13 and 14 of the IRWM Program Guidelines, dated June 2014. c) For the term of this Grant Agreement, Grantee submits timely Quarterly Progress Reports as required by Paragraph 19, "Submission of Reports." d) Grantee submits deliverables as specified in Paragraph 19 of this Grant Agreement and in Exhibit A. e) Prior to the commencement of construction or implementation activities, Grantee shall submit the following to the State for each project: 1) Final plans and specifications certified by a California Registered Professional (Civil Engineer or Geologist, as appropriate) for each approved project as listed in Exhibit A of this Grant Agreement. 2) Environmental Documentation: I) Grantee submits to the State all applicable environmental permits, ii) Documents that satisfy the CEQA process are received by the State, iii) State has completed its CEQA compliance review as a Responsible Agency, and iv) Grantee receives written concurrence from the State of Lead Agency's CEQA documents and State notice of verification of environmental permit submittal. State's concurrence of Lead Agency's CEQA documents is fully discretionary and shall constitute a condition precedent to any work (i.e., construction or impldmentation activities) for which it is required. Once CEQA documentation has been completed, State will consider the environmental documents and decide whether to continue to fund the projects or to require changes, alterations or other mitigation. Grantee must also demonstrate that it has complied with all applicable requirements of the National Environmental Policy Act by submitting copies of any environmental documents, including environmental impact statements, Finding of No Significant Impact, and mitigation monitoring programs as may be required prior to beginning construction/implementation. 3) A monitoring plan as required by Paragraph 21, "Project Monitoring Plan Requirements." 10. DISBURSEMENT OF FUNDS. State will disburse to Grantee the amount approved, subject to the availability of funds through normal State processes. Notwithstanding any other provision of this Grant Agreement, no disbursement shall be required at any time or in any manner which is in violation of, or in conflict with, federal or state laws, rules, or regulations, or which may require any rebates to the federal government, or any loss of tax-free status on state bonds, pursuant to any federal statute or regulation. Any and all money disbursed to Grantee under this Grant Agreement and any and all interest earned by Grantee on such money shall be used solely to pay Eligible Project Costs, as defined in Paragraph 11. 11. ELIGIBLE PROJECT COST. Grantee shall apply State funds received only to Eligible Project Costs in accordance with applicable provisions of the law and Exhibit B. Eligible project costs include the reasonable costs of studies, engineering, design, land and easement acquisition, legal fees, preparation of environmental documentation, environmental mitigations, monitoring, and project construction. Reasonable administrative expenses may be included as Total Project Costs and will depend on the complexity of the project preparation, planning, coordination, construction, acquisitions, and implementation. Reimbursable administrative expenses are the necessary costs incidentally but directly related to the projects including the portion of overhead and administrative expenses that are directly related to the projects included in this Agreement in accordance with the standard accounting practices of the Grantee. Work performed on the projects after January 17, 2014 shall be eligible for reimbursement. Costs that are not eligible for reimbursement with State funds cannot be counted as Funding Match. Costs that are not eligible for reimbursement include, but are not limited to the following items: a) Costs, other than those noted above, incurred prior to the award date of the Grant. b) Operation and maintenance costs, including post construction performance and monitoring costs. c) Purchase of equipment not an integral part of a project. d) Establishing a reserve fund. e) Purchase of water supply. f) Monitoring and assessment costs for efforts required after project construction is complete. Grant Agreement No. 4600010890 Page 3 of 68 g) Replacement of existing funding sources for ongoing programs. h) Support of existing agency requirements and mandates (e.g., punitive regulatory agency requirement). I) Purchase of land in excess of the minimum required acreage necessary to operate as an integral part of a project, as set forth and detailed by engineering and feasibility studies. j) Payment of principal or interest of existing indebtedness or any interest payments unless the debt is Incurred after execution of this Grant Agreement, the State agrees in writing to the eligibility of the costs for reimbursement before the debt is incurred, and the purposes for which the debt is incurred are otherwise eligible costs. However, this will only be allowed as Grantee cost share (i.e., Funding Match). k) Overhead not directly related to project costs. 1) Meals, food items, or refreshments other than those allowed per Standard Condition D.47 TRAVEL. 12. METHOD OF PAYMENT. Submit a copy of invoice for costs incurred and supporting documentation to the DWR Project Manager via Grant Review and Tracking Systems (GRanTS). Additionally, the original invoice form with signature and date (in ink) of Grantee's Project Representative, as indicated on page 8 of this Agreement, must be sent to the DWR Project Manager for approval. Invoices submitted via GRanTS shall include the following information: a) Costs incurred for work performed in implementing the projects during the period identified in the particular invoice. b) Costs incurred for any interests in real property (land or easements) that have been necessarily acquired for the projects during the period identified in the particular invoice for the implementation of a project. c) Invoices shall be submitted on forms provided by State and shall meet the following format requirements: 1) Invoices must contain the date of the invoice, the time period covered by the invoice, and the total amount due. 2) Invoices must be itemized based on the categories (i.e., tasks) specified in Exhibit B. The amount claimed for salaries/wages/consultant fees must include a calculation formula (i.e., hours or days worked times the hourly or daily rate = the total amount claimed). 3) Sufficient evidence (e.g. receipts, copies of checks, time sheets) as determined by the State must be provided for all costs included in the invoice. Additional Cost Share shall be accounted for separately in the progress reports. 4) Each invoice shall clearly delineate those costs claimed for reimbursement from the State's Grant Amount, as depicted in Paragraph 4, and those costs that represent Grantee's Funding Match, as applicable, in Paragraph 6. 5) DWR Project Manager will notify Grantee, in a timely manner, when, upon review of an Invoice, the State determines that any portion or portions of the costs claimed are not eligible costs or are not supported by documentation or receipts acceptable to State. Grantee may, within thirty (30) calendar days of the date of receipt of such notice, submit additional documentation to State to cure such deficiency(ies). If Grantee fails to submit adequate documentation curing the deficiency(ies), State will adjust the pending invoice by the amount of ineligible or unapproved costs. After the disbursement requirements in Paragraph 9 "Basic Conditions" are met, State will disburse the whole or portions of State funding to Grantee, following receipt from Grantee via US mail or Express mail delivery of a "wet signature" invoice for costs incurred, including Cost Share, and timely Quarterly Progress Reports as required by Paragraph 19, Submission of Reports. Payment will be made no more frequently than monthly, in arrears, upon receipt of an invoice bearing the Grant Agreement number. 13. WITHHOLDING OF DISBURSEMENTS BY STATE. If State determines that a project is not being implemented in accordance with the provisions of this Grant Agreement, or that Grantee has failed in any other respect to comply with the provisions of this Grant Agreement, and if Grantee does not remedy any such failure to State's satisfaction, State may withhold from Grantee all or any portion of the State funding and take any other action that it deems necessary to protect its interests. Where a portion of the State funding has been disbursed to the Grantee and State notifies Grantee of its decision not to release funds that have been Grant Agreement No. 4600010890 Page 4 of 68 withheld pursuant to Paragraph 14, the portion that has been disbursed shall thereafter be repaid immediately with interest at the California general obligation bond interest rate at the time the State notifies the Grantee, as directed by State. State may consider Grantee's refusal to repay the requested disbursed amount a contract breach subject to the default provisions in Paragraph 14, "Default Provisions." If State notifies Grantee of its decision to withhold the entire funding amount from Grantee pursuant to this paragraph, this Grant Agreement shall terminate upon receipt of such notice by Grantee and the State shall no longer be required to provide funds under this Grant Agreement and the Grant Agreement shall no longer be binding on either party. 14. DEFAULT PROVISIONS. Grantee (and a Local Project Sponsor receiving grant funding through this Grant Agreement) will be in default under this Grant Agreement if any of the following occur: a) Substantial breaches of this Grant Agreement, or any supplement or amendment to it, or any other agreement between Grantee and State evidencing or securing Grantee's obligations. b) Making any false warranty, representation, or statement with respect to this Grant Agreement or the application filed to obtain this Grant Agreement. c) Failure to maintain an adopted IRWM Plan that meets the requirements contained in Part 2.2 of Division 6 of the CWC, commencing with Section 10530. d) Failure to operate or maintain project(s) in accordance with this Grant Agreement. e) Failure to make any remittance required by this Grant Agreement. f) Failure to comply with Labor Compliance Program requirements (Paragraph 18). g) Failure to submit timely progress reports. h) Failure to routinely invoice State. I) Failure to meet any of the requirements set forth in Paragraph 15, "Continuing Eligibility." Should an event of default occur, State shall provide a notice of default to the Grantee and shall give Grantee at least ten (10) calendar days to cure the default from the date the notice is sent via first-class mail to the Grantee. If the Grantee fails to cure the default within the time prescribed by the State, State may do any of the following: i. Declare the funding be immediately repaid, with interest, which shall be equal to State of California general obligation bond interest rate in effect at the time of the default. ii. Terminate any obligation to make future payments to Grantee. iii. Terminate the Grant Agreement. iv. Take any other action that it deems necessary to protect its interests. In the event State finds it necessary to enforce this provision of this Grant Agreement in the manner provided by law, Grantee agrees to pay all costs incurred by State including, but not limited to, reasonable attorneys' fees, legal expenses, and costs. 15. CONTINUING ELIGIBILITY. Grantee must meet the following ongoing requirement(s) to remain eligible to receive State funds: a) An urban water supplier that receives grant funds governed by this Grant Agreement shall: 1) Maintain compliance with the Urban Water Management Planning Act (CWC§ 10610 et. seq.) and Sustainable Water Use and Demand Reduction, Part 2.55. of Division 6 (CWC§ 10608 et. Seq.). For urban water suppliers that submitted 1420 compliance Table 2 in the 2014 Drought Application, must submit, until June 30, 2016: I) List of tasks to implement the BMPs listed in 1420 compliance Table 2 and a corresponding schedule and budget. By July 1, 2016 all urban water suppliers must submit documentation that demonstrates they are meeting the 2015 interim GPCD target. If not meeting the interim target, also include a schedule, financing plan, and budget for achieving the GPCD, as required pursuant to CWC § 10608.24. 2) Have their 2010 UWMP deemed consistent by DWR. The 2015 UWMP update will be required to be submitted to DWR in 2016. For more Information visit the following website: http://www.water,ca.-aov/urbanwatermanagement Grant Agreement No. 4600010890 Page S of 68 b) An agricultural water supplier receiving grant funding must: 1) Comply with Sustainable Water Use and Demand Reduction requirements outlined in Part 2.55 commencing with § 10608) of Division 6 of the CWC. Before July 1, 2016: i) Submit a schedule, financing plan, and budget for implementation of the efficient water management practices, required pursuant to CWC § 10608.48, for inclusion in the grant agreement as an Exhibit. 2) Have their AWMP deemed consistent by DWR. The next AWMP update will be required in 2016. For more information visit the following website: http://www.water.ca.gov/wateruseefficiency/ag(cultural/`agmgmt.cfm c) Grantee's diverting surface water must maintain compliance with diversion reporting requirements as outlined in Part 5.1 of Division 2 of the CWC. d) Projects with potential groundwater impacts must demonstrate compliance with the groundwater compliance options set forth on pages 13 and 14 of the IRWM Program Guidelines, dated June 2014. e) Project Proponents that have been designated as monitoring entities under the California Statewide Groundwater Elevation Monitoring (CASGEM) Program must maintain reporting compliance, as required by CWC§ 10932 and the CASGEM Program. 16. PERMITS, LICENSES, APPROVALS, AND LEGAL OBLIGATIONS. Grantee shall be responsible for obtaining any and all permits, licenses, and approvals required for performing any work under this Grant Agreement, including those necessary to perform design, construction, or operation and maintenance of the Projects. Grantee shall be responsible for observing and complying with any applicable federal, state, and local laws, rules or regulations affecting any such work, specifically those including, but not limited to, environmental, procurement, and safety laws, rules, regulations, and ordinances. Grantee shall provide copies of permits and approvals to State. 17. RELATIONSHIP OF PARTIES. Grantee is solely responsible for design, construction, and operation and maintenance of projects within the work plan. Review or approval of plans, specifications, bid documents, or other construction documents by State is solely for the purpose of proper administration of funds by State and shall not be deemed to relieve or restrict responsibilities of Grantee under this Grant Agreement. 18. LABOR COMPLIANCE. Grantee agrees to comply with all applicable California Labor Code requirements and Standard Condition D.28 in Exhibit D. Grantee must, independently or through a third party, adopt and enforce a Department of Industrial Relations -certified Labor Compliance Program (LCP) meeting the requirements of Labor Code section 1771.5 for projects funded by: a) Proposition 84 (Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006; PRC sections 75075 et seq.) or b) Any other funding source requiring an LCP. At the State's request, Grantee must promptly submit written evidence of Grantee's compliance with the LCP requirements. 19. SUBMISSION OF REPORTS. The submittal and approval of all reports is a requirement for the successful completion of this Grant Agreement. Reports shall meet generally accepted professional standards for technical reporting and shall be proofread for content, numerical accuracy, spelling, and grammar prior to submittal to State. All reports shall be submitted to the State's Project Manager, and shall be submitted via DWR's "Grant Review and Tracking System" (GRanTS). If requested, Grantee shall promptly provide any additional information deemed necessary by State for the approval of reports. Reports shall be presented in the formats described in the applicable portion of Exhibit G. The timely submittal of reports is a requirement for initial and continued disbursement of State funds. Submittal and subsequent approval by the State, of a Project Completion Report is a requirement for the release of any funds retained for such projects. Proaress Reports: Grantee shall submit progress reports on a regular and consistent basis to meet the State's requirement for disbursement of funds. The reporting period shall not exceed one quarter in length. The progress reports shall be sent via e-mail to the State's Project Manager and shall be Grant Agreement No. 4600010890 Page 6 of 68 uploaded into GRanTS at the frequency specified in Exhibit C, Project Schedule. The progress reports shall provide a brief description of the work performed during the reporting period including: Grantee's activities, milestones achieved, any accomplishments, and any problems encountered in the performance of the work under this Agreement. Water Management Status Report: Until June 30, 2016, Grantees shall submit status reports on implementation of AB 1420 status for the urban water suppliers that submitted 1420 compliance Table 2 in the 2014 Drought Application. The status report shall be uploaded into GRanTS no later than April 30, 2016. By July 1, 2016 all urban water suppliers must submit an UWMP that demonstrates they are meeting the 2015 interim SBx7-7 GPCD target. If not meeting the interim target, the urban water suppliers must also submit, with the UWMP, a schedule, financing plan, and budget for achieving the GPCD, as required pursuant to CWC § 10608.24. These urban water suppliers (that are not meeting their 2015 GPCD target) will subsequently have to submit annual reports that include a schedule, financing plan, and budget for achieving the GPCD, as required pursuant to CWC § 10608.24 every year by June 30, starting June 30, 2017. Failure to progress on implementation may result in continuing grant eligibility actions under paragraph 1 Project Completion Report: Grantee shall prepare and submit to State a separate Project Completion Report for each project included in Exhibit A. Grantee shall submit a Project Completion Report within ninety (90) calendar days of projects completion. Project Completion Reports shall include, in part, a description of actual work done, any changes or amendments to the project, and a final schedule showing actual progress versus planned progress, copies of any final documents or reports generated or utilized during a project. The Project Completion Report shall also include, if applicable, certification of final project by a California Registered Professional (Civil Engineer or Geologist, as appropriate), consistent with Standard Condition D.19 in Exhibit D. A DWR "Certification of Project Completion" form will be provided by the State. Grant Completion Report: Upon completion of all projects included in Exhibit A, Grantee shall submit to State a Grant Completion Report. The Grant Completion Report shall be submitted within ninety (90) calendar days of submitting the Project Completion Report for the final project to be completed under the Grant Agreement. The Grant Completion Report shall include reimbursement status, a brief description of each project completed, and how those projects will further the goals of the IRWM Plan and identify any changes to the IRWM Plan, as a result of project implementation. Retention for the last project to be completed as part of this Grant Agreement will not be disbursed until the Grant Completion Report is submitted to and approved by the State. Post -Performance Reports: Grantee shall submit Post -Performance Reports. Post -Performance Reports shall be submitted to State within ninety (90) calendar days after the first operational year of a project has elapsed. This record keeping and reporting process shall be repeated annually for a total of 10 years after the completed projects begins operation. 20. OPERATION AND MAINTENANCE OF PROJECT. For the useful life of construction and implementation projects and in consideration of the funding made by State, Grantee agrees to ensure or cause to be performed the commencement and continued operation of each project, and shall ensure or cause each project to be operated in an efficient and economical manner; shall ensure all repairs, renewals, and replacements necessary to the efficient operation of the same are provided; and shall ensure or cause the same to be maintained in as good and efficient condition as upon its construction, ordinary and reasonable wear and depreciation excepted. The State shall not be liable for any cost of such maintenance, management, or operation. Grantee or their successors may, with the written approval of State, transfer this responsibility to use, manage, and maintain the property. For purposes of this Grant Agreement, "useful life" means period during which an asset, property, or activity is expected to be usable for the purpose it was acquired or implemented; "operation costs" include direct costs incurred for material and labor needed for operations, utilities, insurance, and similar expenses, and "maintenance costs" include ordinary repairs and replacements of a recurring nature necessary for capital assets and basic structures and the expenditure of funds necessary to replace or reconstruct capital assets or basic structures. Refusal of Grantee to ensure operation and maintenance of the projects in accordance with this Grant Agreement No. 4600010890 Page 7 of 68 provision may, at the option of State, be considered a breach of this Grant Agreement and may be treated as default under Paragraph 14, "Default Provisions." 21. PROJECT MONITORING PLAN REQUIREMENTS. Grantee shall develop and submit to State a Project Monitoring Plan that incorporates: (1) the Project Performance Monitoring Table requirements outlined in the Proposition 84 2014 IRWM Drought Grant Proposal Solicitation Package (in Exhibit A), and (2) the guidance provided in Exhibit J, "Project Monitoring Plan Guidance." A Project Monitoring Plan shall be submitted to the State prior to disbursement of State funds for construction or monitoring activities. See Exhibit H, "Requirements for Statewide Monitoring and Data Submittal", for web links and information regarding other State monitoring and data reporting requirements. 22. STATEWIDE MONITORING REQUIREMENTS. Grantee shall ensure that all groundwater projects and projects that include groundwater monitoring requirements are consistent with the Groundwater Quality Monitoring Act of 2001 (Part 2.76 (commencing with Section 10780) of Division 6 of California Water Code) and, where applicable, that projects that affect water quality shall include a monitoring component that allows the integration of data into statewide monitoring efforts, including where applicable, the Surface Water Ambient Monitoring Program carried out by the State Water Resources Control Board. 23. NOTIFICATION OF STATE. Grantee shall promptly notify State, in writing, of the following items: a) Events or proposed changes that could affect the scope, budget, or work performed under this Grant Agreement. Grantee agrees that no substantial change in the scope of a project will be und6rtaken until written notice of the proposed change has been provided to State and State has given written approval for such change. Substantial changes generally include changes to the work plan, schedule or term, and budget. b) Any public or media event publicizing the accomplishments and/or results of this Grant Agreement and provide the opportunity for attendance and participation by State's representatives. Grantee shall make such notification at least 14 calendar days prior to the event. c) Final inspection of the completed work on a project by a California Registered Professional (Civil Engineer or Geologist, as appropriate), in accordance with Standard Condition D.19 in Exhibit D. Grantee shall notify the State's Project Manager of the inspection date at least 14 calendar days prior to the inspection in order to provide State the opportunity to participate in the inspection. 24. NOTICES. Any notice, demand, request, consent, or approval that either party desires or is required to give to the other party under this Grant Agreement shall be in writing. Notices may be transmitted by any of the following means: a) By delivery in person. b) By certified U.S. mail, return receipt requested, postage prepaid. c) By "overnight" delivery service; provided that next -business -day delivery is requested by the sender. d) By electronic means. Notices delivered in person will be deemed effective immediately on receipt (or refusal of delivery or receipt). Notices sent by certified mail will be deemed effective given ten (10) calendar days after the date deposited with the U. S. Postal Service. Notices sent by overnight delivery service will be deemed effective one business day after the date deposited with the delivery service. Notices sent electronically will be effective on the date of transmission, which is documented in writing. Notices shall be sent to the addresses set forth In Paragraph 26. Either party may, by written notice to the other, designate a different address that shall be substituted for the one below. 25. PERFORMANCE EVALUATION. Upon completion of this Grant Agreement, Grantee's performance will be evaluated by the State and a copy of the evaluation will be placed in the State file and a copy sent to the Grantee. 26. PROJECT REPRESENTATIVES. The Project Representatives during the term of this Grant Agreement are as follows: Department of Water Resources Paula Landis Chief, Division of IRWM P.O. Box 942836 Sacramento CA 94236-0001 Phone: (916) 651-9220 e-mail: plandis@water.ca.gov Direct all inquiries to the Project Manager: Department of Water Resources Kelsey McGrath Division of Integrated Regional Water Management P.O. Box 942836 Sacramento CA 94236-0001 Phone: (916) 651-9265 e-mail: kelsey.mcgrath@water.ca.gov Gant Agreement No. 4600010890 Page 8 of 68 County of Humboldt Tom Mattson Director, Public Works Department 1106 Second Street Eureka CA 95501 Phone: (707) 268-2666 e-mail: tmattson@co.humboldt.ca.us County of Humboldt Devin Theobald Administrative Analyst 1106 Second Street Eureka CA 95501 Phone: (707) 267-9541 e-mail: dtheobald@co.humboldt.ca.us Either party may change its Project Representative or Project Manager upon written notice to the other party. 27. STANDARD PROVISIONS. The following Exhibits are attached and made a part of this Grant Agreement by this reference: Exhibit A - Work Plan Exhibit B - Budget Exhibit C - Schedule Exhibit D - Standard Conditions Exhibit E - Authorizing Resolution Exhibit F - Local Project Sponsors Exhibit G - Report Formats and Requirements Exhibit H - Requirements for Statewide Monitoring and Data Submittal Exhibit I - State Audit Document Requirements and Funding Match Guidelines for Grantees Exhibit J - Project Monitoring Plan Components Gram Agreemem No. 4600010890 Page 9 of 68 IN WITNESS WHEREOF, the parties hereto have executed this Grant Agreement. STATE OF CALIFORNIA DEPARTMENT OF WATER RES -URCES cce-,q Paula J. Landis,.E., hie Division of Integrated Regional Water Management Date ?L,-2 % Approved as to Legal Form and Sufficiency uVt-- Spencer Kenner, Assistant Chief Counsel Office of Chief Counsel Date %. "I , , Cou t of Humboldt Tom Mattson Director, PubI7 ks Department Date Grant AgreernentNo. 4600010890 Page 10 of 68 EXHIBIT A WORK PLAN PROJECT 1: REGIONAL GRANT AGREEMENT ADMINISTRATION IMPLEMENTING AGENCY: HUMBOLDT COUNTY PROJECT DESCRIPTION: The Regional Water Management Group authorized Humboldt County to act as the applicant and the grant manager for the Proposition 84, IRWM 2014 Drought Grant. Humboldt County will administer these funds and respond to DWR's reporting and compliance requirements associated with the grant administration. This office will act in a coordination role: disseminating grant compliance information to the project managers responsible for implementing the projects contained in this agreement, obtaining and retaining evidence of compliance (e.g., CEQA/NEPA documents, reports, monitoring compliance documents, labor requirements, etc.), obtaining data for progress reports from individual project managers, assembling and submitting progress reports to the State, and coordinating all invoicing and payment of invoices. Task 1.1 Direct Project Administration: Budget Category (a) Task 1.1.A Agreement Administration Humboldt County will respond to DWR's reporting and compliance requirements associated with the grant administration and will coordinate with the project managers responsible for implementing the projects contained in this agreement. Task 1.1.13 Invoicing Humboldt County will be responsible for compiling Invoices for submittal to DWR. This includes collecting Invoice documentation from each of the project proponents and compiling the information into a DWR Invoice Packet. Task 1.1.0 Progress Reports and Project Completion Reports Humboldt County will be responsible for compiling progress reports for submittal to DWR. Humboldt County will coordinate with project proponent staff to retain consultants as needed to prepare and submit Progress Reports and Final Project Completion Reports for each project, as well as the Grant Completion Reports. Reports will meet generally accepted professional standards for technical reporting and the requirements terms of the contract with DWR outlined in Exhibit G of this agreement. For example, Progress Reports will explain the status of the project and will include the following information: summary of the work completed for the project during the reporting period; activities and milestones achieved; and accomplishments and any problems encountered in the performance of work. Project Completion Reports will include: documentation of actual work done, changes and amendments to each project, a final schedule showing actual progress versus planned progress, and copies of final documents and reports generated during the project. Deliverables: Executed Grant Agreement Invoices and associated backup documentation Progress Reports L Draft and Final Project Completion Report Grant Agreement No. 4600010890 Page I I of 68 PROJECT 2: RIO DELL METROPOLITAN WELL PROJECT IMPLEMENTING AGENCY: CITY OF RIO DELL PROJECT DESCRIPTION: The purpose of this project is to construct a new well treatment facility at the City owned Metropolitan Site north of the City of Rio Dell in order to increase and improve water supply reliability. Once completed, this project will increase water supply reliability by approximately 17 acre-feet per year. Task 2.1 Direct Project Administration: Budget Category (a) Task 2.1.A Proiect Management Manage grant agreement including compliance with grant requirements, and preparation and submission of supporting grant documents and coordination with IRWM regional manager, Humboldt County. Prepare invoices including relevant supporting documentation for submittal to DWR via Humboldt County. This task also Includes administrative responsibilities associated with the project such as creating and entering into a sub -grantee agreement with the County of Humboldt, coordinating with partnering agencies, and managing consultants/contractors. Deliverables: Financial Statements Invoices Other Applicable Project Deliverables Task 2.1.6 Project Monitoring Plan Develop and submit a Project Monitoring Plan. Along with the Project Performance Measures Table, the Project Monitoring Plan will include baseline conditions, a brief discussion of monitoring systems to be used, methodology of monitoring, frequency of monitoring, and location of monitoring points. Deliverables: Project Monitoring Plan Task 2.1.0 Labor Compliance Program Take all measures necessary to ensure compliance with applicable California Labor Code requirements, including, preparation and implementation of a labor compliance program or including any payments to the Department of Industrial Relations under Labor Code Section 1771.3. Deliverables: Proof of labor compliance upon request Task 2.1.D Reporting Prepare progress reports detailing work completed during reporting period as outlined in Exhibit G of this agreement. Submit reports to Humboldt County for review and inclusion in a progress report to be submitted to DWR. Prepare draft Final Project Completion Report and submit to DWR via Humboldt County for DWR Project Manager's comment and review no later than 90 days after project completion. Prepare Final Report addressing Humboldt County/DWRs comments. The report shall be prepared and presented in accordance with the provision of Exhibit G. Deliverables: Project Progress Reports 0 Draft and Final Project Completion Report Grant Agreement No. 4600010890 Page 12 of 68 Task 2.2 Land Purchase/Easement: Budget Category (b) No land acquisition or easement is anticipated for this project. Task 2.3 Planning/Design/Engineering and Environmental Documentation: Budget Category (c) Task 2.3.A Plannine and Assessment Create a Preliminary Well Development Plan and complete Preliminary Well Site Evaluation. A plan Including specifications will be created based on standard drinking water well development practices and knowledge of the existing system to guide the physical evaluation of the City owned wells. Preliminary well site evaluation includes video recording the well casing, cleaning and step draw down testing the existing City owned wells. Testing will provide detailed information on the existing wells production capabilities and will be used to size pumps during the preliminary design phase. The information gathered during the evaluation process will be summarized in an infrastructure evaluation memorandum to document the evaluation process and results and to be used to guide the preliminary design. Deliverables: Infrastructure Evaluation Memorandum Well Development Plan Task 2.3.B Design Complete preliminary design including land/topographic survey work needed to produce a set of final design plans and specifications ready to put out to bid. The plans and specifications will conform to all necessary requirements stipulated by the District and regulatory agencies. Deliverables: Final land/topographic survey 100% Design Documents Task 2.3.0 CEQA Documentation Complete all necessary environmental documentation including DWR Environmental Information Form and Notice of Exemption per CEQA Guidelines. Prepare letter stating no legal challenges (or addressing legal challenges). Deliverables: Environmental Information Form Copy of Notice of Exemption Legal Challenges letter Task 2.3.1) Permitting Acquire all necessary federal, state, and local permits. Permits may include a Humboldt County drilling permit, a City of Rio Dell Building Permit, and a flood plain certificate designating the base flood elevation at the site describing how the new facilities will be flood proofed. Deliverables: G Copy of all required permits Grant Agreevaent No. 9600010890 Page 13 of 68 Task 2.4 Construction/Implementation: Budget Category (d) Task 2.4.A Construction Contracting Activities necessary to secure a contractor and award the contract include: develop advertisement for bids and contract documents, conduct pre-bid contractors meeting, perform evaluation of bids, and award contract. Deliverables: Summary of Bids Award of Contract Task 2.4.13 Construction Administration Complete tasks necessary to administer construction contract including: Initiate project construction, keep daily records of construction activities, inspection, and progress, conduct project construction photo -monitoring, inspect project components and establish that work is complete. Verification that all project components have been installed and are functioning as specified will be conducted as part of construction inspection and project closeout. Prepare record drawings. Deliverables: Photo documentation Construction Management Logs As-Builts and Record Drawings Task 2.4.0 Construction/Implementation Activities 1) Mobilization and Site Prep: Secure Site for storage of contractor equipment and project components, order long lead project components such as treatment unit, pumps, controls and SCADA system. 2) Construction of project components, including well, well housing, treatment infrastructure and connections to existing systems. 3) Performance Testing: Upon completion of construction, a one-time test will be conducted to measure the performance of the project. The test Includes measuring the flow and testing the treated water to determine that the well and treatment system produces the expected minimum flow and that the quality of the treated water meets drinking water standards. Deliverables: Photo documentation Grant Agreement No. 4600010890 Page 14 of 68 PROJECT 3: UKIAH VALLEY -REDWOOD VALLEY WATER SUPPLY RELIABILITY INTERTIE AND WELL DEVELOPMENT PROJECT IMPLEMENTING AGENCY: CITY OF UKIAH PROJECT DESCRIPTION: Upgrade three and build two new interties to connect six DAC public water systems and construct three new wells to strengthen supply reliability. Once completed, this project will conserve approximately 834 acre-feet of water per year. Task 3.1 Direct Project Administration: Budget Category (a) Task 3.1.A Proiect Management Manage grant agreement including compliance with grant requirements, and preparation and submission of supporting grant documents and coordination with IRWM regional manager, Humboldt County. Prepare invoices including relevant supporting documentation for submittal to DWR via Humboldt County. This task also includes administrative responsibilities associated with the project, such as creating and entering into a sub -grantee agreement with Humboldt County, coordinating with partnering agencies, and managing consultants/contractors. Deliverables: Financial Statements Invoices Other Applicable Project Deliverables Task 3.1.8 Prosect Monitoring Plan Develop and submit a Project Monitoring Plan. Along with the Project Performance Measures Table, the Project Monitoring Plan will include baseline conditions, a brief discussion of monitoring systems to be used, methodology of monitoring, frequency of monitoring, and location of monitoring points. Deliverables: Project Monitoring Plan Task 3.1.0 Labor Compliance Program Take all measures necessary to ensure compliance with applicable California Labor Code requirements, including, preparation and implementation of a labor compliance program or including any payments to the Department of Industrial Relations under Labor Code Section 1771.3. Deliverables: Proof of labor compliance upon request Task 3.1.13 Reporting Prepare progress reports detailing work completed during reporting period as outlined in Exhibit G of this agreement. Submit reports to Humboldt County for review and inclusion in a progress report to be submitted to DWR. Prepare draft Final Project Completion Report and submit to DWR via Humboldt County for DWR Project Manager's comment and review no later than 90 days after project completion. Prepare Final Report addressing Humboldt County/DWRs comments. The report shall be prepared and presented in accordance with the provision of Exhibit G. Deliverables: Project Progress Reports 0 Draft and Final Project Completion Report Grant Agreement No. 4600010890 Page 15 of 68 Task 3.2 Land Purchase/Easement: Budget Category (b) Acquire an access and maintenance easement for approximately one acre and file with county office of records. Deliverables: All relevant documentation regarding acquisition of easement Record of Survey Legal Description of Property and property assessment Task 3.3 Planning/Design/Engineering and Environmental Documentation: Budget Category (c) Task 3.3.A CEQA Documentation This task includes all necessary work to comply with CEQA requirements such as prepare DWR Environmental Information Form, prepare and circulate a Notice of Preparation (including tribal notification to the California Native American Heritage Commission), solicit public input per PRC §75102, conduct preliminary project review, prepare Initial Study and Notice of Exemption, and file Notice of Determination. Prepare letter stating no legal challenges (or addressing legal challenges). Deliverables: Environmental Information Form Initial Study Notice of Exemption Legal Challenges letter Task 3.3.13 Permitting Acquire all necessary federal, state, and local permits. Permits may include: California Department of Public Health Domestic Water Supply Permit Amendment, City of Ukiah standard encroachment permit, Department of Transportation standard encroachment permit, and Mendocino County drilling, building, and grading permits. Work includes coordinating and complying with requirements for issuance of a permit. Deliverables: L; Copy of all required permits Task 3.3.0 Design Complete land/topographic survey and geotechnical investigation work needed for project design. Complete necessary intertie and well designs in order to produce 100% (final) design, plans, and specifications. Deliverables: Final Land/Topographic Survey Final Geotechnical Investigation 100% Design Documents Grant Agreement No. 4600010890 Page 16 of 68 Task 3.4 Construction/implementation: Budget Category (d) Task 3.4.A Contract Services Activities necessary to secure a contractor and award the contract include: develop advertisement for bids and contract documents, conduct pre-bid contractors meeting, perform evaluation of bids, and award contract. Deliverables: Summary of Bids Award of Contract Task 3.4.13 Construction Administration Complete tasks necessary to administer construction contract. This task includes managing contractor's daily operations, submittal review and approval, issuing work order directives, prevailing wage reporting, Department of Industrial Relation reporting, reviewing and approving pay requests. Deliverables: Construction Management Logs Notice of Completion Task 3.4.0 Construction/Implementation Activities 1) Mobilization and Site Preparation: Initiate project site prep, order project equipment and supplies, assure project permits are in place, conduct pre -project site photo -monitoring. 2) Construct Intertie and Well Project Components: Construct project components including collection system and connections to properties. Intertie upgrades will include installing larger pumps and piping to handle the flow on the existing interties as well as making two temporary interties permanent by adding pumps. Construction of the three new wells will be done under a construction contract. Conduct project construction photo -monitoring. 3) Construction Project Close Out, Inspection & Demobilization: Inspect project components and establish that work is complete. Verify that all project components have been installed and are functioning as designed. Conduct project completion photo documentation. Prepare as-builts. Deliverables: Photo Documentation As-builts Grant Agreement No. 4600010890 Page 17 of 68 PROJECT 4: SONOMA-MENDOCINO IMMEDIATE DROUGHT RELIEF PROJECT IMPLEMENTING AGENCY: SONOMA COUNTY WATER AGENCY PROJECT DESCRIPTION: This project is located in Mendocino County and the unincorporated areas of Sonoma County. The purpose of this project is to implement BMPs including a turf conversion rebate program to convert high -water - using landscaping (turf) to climate appropriate landscaping (low water -use plants); and a plumbing fixture replacement program to provide free, professionally installed, high -efficiency plumbing fixtures (toilets, urinals, showerheads, kitchen faucet aerators and bath faucet aerators). The project is estimated to conserve approximately 142 acre-feet of water per year (AFY). Task 4.1 Direct Project Administration: Budget Category (a) Task 4.1.A Project Management Manage grant agreement including compliance with grant requirements, and preparation and submission of supporting grant documents and coordination with IRWM regional manager, Humboldt County. Prepare invoices including relevant supporting documentation for submittal to DWR via Humboldt County. This task also includes administrative responsibilities associated with the project such as creating and entering into a sub -grantee agreement with Humboldt County, coordinating with partnering agencies, and managing consultants/contractors. Deliverables: Financial Statements Invoices Other Applicable Project Deliverables Task 4.1.6 Project Monitoring Plan Develop and submit a Project Monitoring Plan. Along with the Project Performance Measures Table, the Project Monitoring Plan will include baseline conditions, a brief discussion of monitoring systems to be used, methodology of monitoring, frequency of monitoring, and location of monitoring points. Deliverables: Project Monitoring Plan Task 4.1.0 Labor Compliance Program Take all measures necessary to ensure compliance with applicable California Labor Code requirements, including, preparation and implementation of a labor compliance program or including any payments to the Department of Industrial Relations under Labor Code Section 1771.3. Deliverables: Li Proof of labor compliance upon request Task 4.1.D Reporting Prepare progress reports detailing work completed during reporting period as outlined in Exhibit G of this agreement. Submit reports to Humboldt County for review and inclusion in a progress report to be submitted to DWR. Prepare draft Final Project Completion Report and submit to DWR via Humboldt County for DWR Project Manager's comment and review no later than 90 days after project completion. Prepare Final Report addressing Humboldt County/DWRs comments. The report shall be prepared and presented in accordance with the provision of Exhibit G. Grant Agreement No. 4600010890 Page 18 of 68 Deliverables: Project Progress Reports Draft and Final Project Completion Report Task 4.2 Land Purchase/Easement: Budget Category (b) No land acquisition or easement is anticipated for this project. Task 4.3 Planning/Design/Engineering and Environmental Documentation: Budget Category (c) Task 4.3.A CEQA Documentation Complete all required environmental compliance and environmental documentation as necessary. Deliverables: Environmental Information Form (EIF) Copy of all environmental documents as required by CEQA Task 4.3.13 Program Development Develop programs for High -Efficiency Fixture Direct Install Program and Turf Replacement Rebate Program. Design, develop, and produce marketing and outreach materials. Deliverables: Program Marketing and Outreach Materials Task 4.3.0 Partner Training Coordinate and schedule trainings for partner agencies on how to implement the Turf Replacement Rebate Program. Trainings will provide guidance on the following: eligibility verification, pre- and post -site inspections, rebate process, and any other program components. Deliverables: Partner Outreach and Training Materials Task 4.4 Construction/Implementation: Budget Category (d) Task 4.4.A Construction/Implementation Activities 1) High -Efficiency Fixture Program: Provide and install high -efficiency plumbing fixtures at no cost to eligible applicants. Approve participation for program applicants, authorize plumbers to perform fixture installations, process invoices from plumbers, monitor and track installations. Install approximately 3,000 1.28 or less gallon per flush high efficiency toilets along with showerheads, and faucet aerators in order to decrease the amount of potable water used by residential and commercials customers. 2) Turf Replacement Rebate Program: Provide rebate incentives to program applicants at a rate of $0.50 per square foot up to a maximum of $250 per single-family residential parcel and a maximum of $5,000 for multi -family, commercial, industrial and institutional water users to replace more than 560,000 square feet of high water use landscaping (turf) with low water use plants. Complete implementation activities, such as process and forward application for participation to appropriate partners, perform pre -and post- site inspections, and process rebates. Grant Agreentent No. 4600010890 Page 19 of 68 3) Partner Mentorship: Provide partner mentorship to ensure program is replicated region -wide by providing technical assistance to partners to implement the Turf Replacement Rebate Program, provide hands-on training if necessary. Deliverables: High -Efficiency Fixture Program tracking spreadsheets Turf Replacement Rebate Program tracking spreadsheets Training materials PROJECT 5: METER INSTALLATION PROJECT IMPLEMENTING AGENCY: LEWISTON PARK MUTUAL WATER COMPANY PROJECT DESCRIPTION: Install approximately 167 household water meters to encourage water conservation and provide water supply reliability. Once completed, this project will conserve approximately 2 acre-feet of water per year. Task 5.1 Direct Project Administration: Budget Category (a) Task 5.1.A Proiect Management Manage grant agreement including compliance with grant requirements, and preparation and submission of supporting grant documents and coordination with IRWM regional manager, Humboldt County. Prepare invoices including relevant supporting documentation for submittal to DWR via Humboldt County. This task also includes administrative responsibilities associated with the project such as creating and entering into a sub -grantee agreement with Humboldt County, coordinating with partnering agencies, and managing consultants/contractors. Deliverables: Financial Statements Invoices Other Applicable Project Deliverables Task 5.1.6 Proiect Monitoring Plan Develop and submit a Project Monitoring Plan. Along with the Project Performance Measures Table, the Project Monitoring Plan will include baseline conditions, a brief discussion of monitoring systems to be used, methodology of monitoring, frequency of monitoring, and location of monitoring points. Deliverables: Project Monitoring Plan Task 5.1.0 Labor Compliance Program Take all measures necessary to ensure compliance with applicable California Labor Code requirements, Including, preparation and implementation of a labor compliance program or including any payments to the Department of Industrial Relations under Labor Code Section 1771.3. Deliverables: I ; Proof of labor compliance upon request Grant Agreement No. 4600010890 Page 20 of 68 Task 5.1.D Reporting Prepare progress reports detailing work completed during reporting period as outlined in Exhibit G of this agreement. Submit reports to Humboldt County for review and inclusion in a progress report to be submitted to DWR. Prepare draft Final Project Completion Report and submit to DWR via Humboldt County for DWR Project Manager's comment and review no later than 90 days after project completion. Prepare Final Report addressing Humboldt County/DWRs comments. The report shall be prepared and presented in accordance with the provision of Exhibit G. Deliverables: Project Progress Reports Draft and Final Project Completion Report Task 5.2 Land Purchase/Easement: Budget Category (b) No land acquisition or easement Is anticipated for this project. Task 5.3 Planning/Design/Engineering and Environmental Documentation: Budget Category (c) Task 5.3.A Community Outreach and Meetings Post flyers to inform the community of schedule monthly board meetings. Monthly board meetings will be used to discuss the progress of the meter installation project and the benefits of installing these meters. The board meetings will provide a place for the community to ask questions. The board will schedule additional meetings upon request from the community. Deliverables: Copies of flyers and other community meeting notifications Task 5.3.13 Rate Study Conduct rate study on 167 residences using North Coast Resource Partnership Water & Wastewater Service Resource Toolkit. Deliverables: Rate Study Task 5.3.0 CEQA Documentation Prepare all required environmental documentation including DWR's Environmental Information Form (EIF). It is anticipated that this project will not be defined as a project under CEQA. Deliverables: Environmental Information Form (EIF) Task 5.4 Construction/implementation: Budget Category (d) Task 5.4.A Construction/Implementation Activities 1) Mobilization and Site Preparation: Initiate project site preparation, order project equipment and supplies, conduct pre -project site photo - monitoring. 2) Meter Installation: Grant Agreement No. 4600010890 Page 21 of 68 Install approximately 167 Meters. The meter type for average residential meters will be Badger Model 25, 5/8 x manual read meters. The company would prefer to keep residences uniform and that any variation from this model would be necessary only because of the type of business it will be installed on (i.e. school). Meters are being installed at the location (or as close as possible) to the original service valve; some are located in the front yard of a residence; some are located in the back yard. Description of each meter location is put on the installation form and meter read form for our records. Deliverables: Installation Records PROJECT 6: SUMMERS LANE RESERVOIR PROJECT IMPLEMENTING AGENCY: CITY OF FORT BRAGG PROJECT DESCRIPTION: This project will construct a 45 acre-foot reservoir plus associated off-site piping and controls to provide water supply reliability for a DAC. Once completed, this project will conserve approximately 150 acre-feet of water per year. Task 6.1 Direct Project Administration: Budget Category (a) Task 6.1.A Project Management Manage grant agreement including compliance with grant requirements, and preparation and submission of supporting grant documents and coordination with IRWM regional manager, Humboldt County. Prepare invoices Including relevant supporting documentation for submittal to DWR via Humboldt County. This task also includes administrative responsibilities associated with the project such as creating and entering into a sub -grantee agreement with the County of Humboldt, coordinating with partnering agencies, and managing consultants/contractors. Deliverables: Financial Statements Invoices Other Applicable Project Deliverables Task 6.1.13 Project Monitoring Plan Develop and submit a Project Monitoring Plan. Along with the Project Performance Measures Table, the Project Monitoring Plan will include baseline conditions, a brief discussion of monitoring systems to be used, methodology of monitoring, frequency of monitoring, and location of monitoring points. Deliverables: Project Monitoring Plan Task 6.1.0 Labor Compliance Program Take all measures necessary to ensure compliance with applicable California Labor Code requirements, including, preparation and implementation of a labor compliance program or including any payments to the Department of Industrial Relations under Labor Code Section 1771.3. Deliverables: 0 Proof of labor compliance upon request Grant Agreement No. 4600010890 Page 22 of 68 Task 6.1.13 Reporting Prepare progress reports detailing work completed during reporting period as outlined in Exhibit G of this agreement. Submit reports to Humboldt County for review and inclusion in a progress report to be submitted to DWR. Prepare draft Final Project Completion Report and submit to DWR via Humboldt County for DWR Project Manager's comment and review no later than 90 days after project completion. Prepare Final Report addressing Humboldt County/DWRs comments. The report shall be prepared and presented in accordance with the provision of Exhibit G. Deliverables: Project Progress Reports 0 Draft and Final Project Completion Report Task 6.2 Land Purchase/Easement: Budget Category (b) No purchases or easements need to be acquired; all project work will take place on existing City owned property or easements. Task 6.3 Planning/Design/Engineering and Environmental Documentation: Budget Category (c) Task 6.3.A Design Refresh and update 99% Plans and Specifications from 2010 to include requirements contained in subsequent environmental documents, grading permit, and timber harvest plan. Develop a set of final design plans and specifications ready to put out to bid. The plans and specifications will conform to all necessary requirements stipulated by the District and regulatory agencies. Deliverables: Final Project Design Documents Task 6.3.13 CEQA Documentation Prepare DWR Environmental Information Form. Notify Native American Heritage Commission to determine if tribal traditional lands are in the project area, and notify tribes about the project and solicit input per PRC §75102. Conduct preliminary project review, prepare Initial Study, prepare Mitigated Negative Declaration per CEQA Guidelines, and file Notice of Determination. Prepare letter stating no legal challenges (or addressing legal challenges). Deliverables: 0 Environmental Information Form Copy of Notice of Determination 0 Draft and Final Mitigated Negative Declaration 0 Legal Challenges letter Task 6.3.0 Permitting Acquire all necessary federal, state, and local permits. Permits may include: an amendment to License 12171 with the State Water Resources Control Board for its Waterfall Gulch diversion to authorize the addition of an off -stream reservoir to store water from existing diversion rights, a Timber Harvest Permit from Calfire, a standard Mendocino County Department of Transportation Encroachment Permit for improvements within a County road right-of-way, and a grading permit from the City of Fort Bragg. Deliverables: Copy of all required permits Grant Agreement No. 4600010890 Page 23 of 68 Task 6.4 Construction/Implementation: Budget Category (d) Task 6.4.A Construction Contracting Activities necessary to secure a contractor and award the contract include: develop advertisement for bids and contract documents, conduct pre-bid contractors meeting, perform evaluation of bids, award contract. Deliverables: Summary of Bids Award of Contract Re -vegetation contract awarded Task 6.4.13 Construction Administration A full time engineering construction observer will be on site for the duration of the project for inspection and project management during the construction of the Reservoir. An inspector will be on the job site daily, writing reports, and monitoring all aspects of construction. Deliverables: Construction Management Logs Task 6.4.0 Construction/Implementation Activities 1) Mobilization and Site Preparation: Prepare Site and mobilize project by initiating project site preparation, ordering project equipment and supplies, assuring project permits are in place, and conducting pre -project site photo -monitoring. 2) Construction: Construct reservoir project components including collection system, and connections to properties. Clear 7.5 acres of the 40 acre site for the footprint of the project components. Estimated total excavation is 41,000 cubic yards. 34,000 cubic yards will be used to construct the reservoir embankment. The remaining 7,000 cubic yards will be disposed of off-site. Construct a 45 acre-foot reservoir. Line with 60 -mil high- density polyethylene (HDPE) liner. Install site enclosure which consists of a 6 -foot high fence and locking gate. Install approximately 1,550 feet of new inlet piping. Keep daily records of construction activities, inspection, and progress. Conduct project construction photo -monitoring. 3) Construction Project Close Out, Inspection & Demobilization: Inspect project components and establish that work is complete. Test the operation of the improvements. Verification that all project components have been installed and are functioning as specified will be conducted as part of construction inspection and project closeout. Conduct project completion photo monitoring. Prepare record drawings. 4) Re -vegetation: Recycle small trees and brush cleared from footprint into mulch to be used for new native plantings along Coastal Trail to conserve soil moisture & reduce irrigation, or use on-site. Verify that plants used are propagated from locally collected native plant materials. Deliverables: Photo documentation As -Built and Record Drawings Project completion site photos Grant Agreement No. 4600010890 Page 24 of 68 PROJECT 7: THE FLOW BANK- PROTECTING STREAM FLOW IN THE GUALALA RIVER IMPLEMENTING AGENCY: GUALALA RIVER WATERSHED COUNCIL (GRWC) PROJECT DESCRIPTION: This project will install approximately 55, 5,000 gallon and seven 55,000 gallon residential and commercial rainwater catchment systems and implement conservation measures to increase water supply reliability and reduce use of water diversions during dry periods. Once completed, this project will conserve approximately 2 acre-feet of water per year. Task 7.1 Direct Project Administration: Budget Category (a) Task 7.1.A Proiect Management Manage grant agreement including compliance with grant requirements, and preparation and submission of supporting grant documents and coordination with IRWM regional manager, Humboldt County. Prepare invoices including relevant supporting documentation for submittal to DWR via Humboldt County. This task also includes administrative responsibilities associated with the project such as creating and entering into a sub -grantee agreement with Humboldt County, coordinating with partnering agencies, and managing consultants/contractors/landowners. Deliverables: Financial Statements Invoices Other Applicable Project Deliverables Task 7.1.13 Project Monitoring Plan Develop and submit a Project Monitoring Plan. Along with the Project Performance Measures Table, the Project Monitoring Plan will include baseline conditions, a brief discussion of monitoring systems to be used, methodology of monitoring, frequency of monitoring, and location of monitoring points. Deliverables: Project Monitoring Plan Task 7.1.0 Labor Compliance Program Take all measures necessary to ensure compliance with applicable California Labor Code requirements, including, preparation and implementation of a labor compliance program or including any payments to the Department of Industrial Relations under Labor Code Section 1771.3. Deliverables: Proof of labor compliance upon request Task 7.1.1) Reportins Prepare progress reports detailing work completed during reporting period as outlined in Exhibit G of this agreement. Submit reports to Humboldt County for review and inclusion in a progress report to be submitted to DWR. Prepare draft Final Project Completion Report and submit to DWR via Humboldt County for DWR Project Manager's comment and review no later than 90 days after project completion. Prepare Final Report addressing Humboldt County/DWRs comments. The report shall be prepared and presented in accordance with the provision of Exhibit G. Deliverables: Project Progress Reports 0 Draft and Final Project Completion Report Grant Agreement No. 4600010890 Page 25 of 68 Task 7.2 Land Purchase/Easement: Budget Category (b) No land acquisition or easement is anticipated for this project. Task 7.3 Planning/Design/Engineering and Environmental Documentation: Budget Category (c) 7.3.A Outreach Workshops and Materials: Develop outreach materials and conduct approximately four landowner workshops (with approximately 50 participant's each) to promote rainwater catchment in the Gualala River Watershed. Deliverables: Outreach fliers and materials 7.3.13 Landowner Outreach/Agreements/Contracts: Develop agreements by conducting individual meetings with landowners to develop specific agreements for each landowner. This task also includes development of landowner cost share agreements, water use logs specific to each landowners system, and forbearance thresholds and pumping restrictions as necessary. Deliverables: F-1 Copies of landowner agreements Task 7.3.0 Design Complete geotechnical/engineering work needed for project design. Develop a set of final design plans and specifications ready to put out to contract. The plans and specifications will conform to all necessary requirements stipulated by GRWC and regulatory agencies. Deliverables: 100% Design Documents Task 7.3.13 Permitting Acquire all necessary federal, state, and local permits. Permits may include Mendocino County Coastal Development Permits and Mendocino and Sonoma County Building and Grading Permits. Deliverables: Copy of all required permits Task 7.3.E CEQA Documentation Prepare all required environmental documentation including DWR's Environmental Information Form (EIF). It is anticipated that this project will not be defined as a project under CEQA. Deliverables: Environmental Information Form (EIF) Task 7.4 Construction/Implementation: Budget Category (d) Task 7.4.A Contract Services Activities necessary to secure a contractor and award the contract may include: develop advertisement for bids and contract documents, conduct pre-bid contractors meeting, perform evaluation of bids, award contract. Grant Agreement No. 9400010890 Page 26 of 68 Deliverables: Signed contracts Task 7.4.13 Construction/Implementation Activities 1) Mobilization and Site Preparation: Prepare Site and mobilize project by initiating project site preparation, ordering project equipment and supplies assuring project permits are in place and conducting pre -project site photo -monitoring 2) Project Construction: Complete tasks necessary for the installation of approximately 55, 5,000 gallon rainwater catchment tanks and seven, 55,000 gallon commercial storage and forbearance systems including: tank assembly, piping from roof to tank and overflow, pressure tank installation if necessary, anti -syphon valve installation if necessary, plumbing and electrical hookups if necessary, installation and supplies for distribution to landscaping. 3) Construction Project Closeout, Inspection & Demobilization: Inspect project components and establish that work is complete. Verification that all project components have been installed and are functioning as specified will be conducted as part of construction inspection and project closeout. Conduct project completion photo monitoring. Prepare record drawings. 4) Forbearance Program: Establish the forbearance program thresholds and pumping restrictions by conducting streamflow testing. Deliverables: Photo Documentation Construction Completion Reports PROJECT 8: MATTOLE FLOW PROGRAM: STORAGE AND FORBEARANCE IMPLEMENTING AGENCY: SANCTUARY FOREST INC. PROJECT DESCRIPTION: This project will install 280,000 gallons worth of water storage, screened pump intake, and associated water conservation and system improvements to utilize peak surface flows and protect fisheries. Amount and size of tanks installed will vary based on individual property conditions. Once completed, this project will conserve approximately 1.5 acre-feet of water per year. Task 8.1 Direct Project Administration: Budget Category (a) Task 8.1.A Project Management Manage grant agreement including compliance with grant requirements, and preparation and submission of supporting grant documents and coordination with IRWM regional manager, Humboldt County. Prepare invoices including relevant supporting documentation for submittal to DWR via Humboldt County. This task also includes administrative responsibilities associated with the project such as creating and entering into a sub -grantee agreement with Humboldt County, coordinating with partnering agencies, and managing consultants/contractors. Deliverables: Financial Statements Invoices 0 Other Applicable Project Deliverables Grant Agreement No. 4600010890 Page 27 of 68 Task 8.1.13 Proiect Monitoring Plan Develop and submit a Project Monitoring Plan. Along with the Project Performance Measures Table, the Project Monitoring Plan will include baseline conditions, a brief discussion of monitoring systems to be used, methodology of monitoring, frequency of monitoring, and location of monitoring points. Deliverables: Project Monitoring Plan Task 8.1.0 Labor Compliance Program Take all measures necessary to ensure compliance with applicable California Labor Code requirements, including, preparation and implementation of a labor compliance program or including any payments to the Department of Industrial Relations under Labor Code Section 1771.3. Deliverables: Proof of labor compliance upon request Task 8.1.1) Reporting Prepare progress reports detailing work completed during reporting period as outlined in Exhibit G of this agreement. Submit reports to Humboldt County for review and inclusion in a progress report to be submitted to DWR. Prepare draft Final Project Completion Report and submit to DWR via Humboldt County for DWR Project Manager's comment and review no later than 90 days after project completion. Prepare Final Report addressing Humboldt County/DWRs comments. The report shall be prepared and presented in accordance with the provision of Exhibit G. Deliverables: Project Progress Reports Draft and Final Project Completion Report Task 8.2 Land Purchase/Easement: Budget Category (b) No land acquisition or easement is anticipated for this project. Task 8.3 Planning/Design/Engineering and Environmental Documentation: Budget Category (c) Task 8.3.A Forbearance Agreements Complete forbearance agreements by conducting individual landowner meetings with all five landowners to develop landowner specific forbearance agreements including: (1) assessment of existing water rights and type of new water right needed for storage; (2) evaluation of sources of diversion and options for moving diversion if needed for fisheries protection; (3) assessment of landowner grant deeds and property map along with permitting needs for tank installation; and (4) review of all California Department of Fish and Wildlife (CDFW) and State Water Resources Control Board (SWRCB) new requirements to ensure forbearance agreement concurs with state laws. Deliverables: Copies of Forbearance Agreements Task 8.3.6 Water Management Plans Complete water management plans by conducting individual landowner meetings with each landowner to develop site specific water management system including: (1) review of water use records; (2) assessment of existing water management system; (3) sizing of new system along with water efficiency improvements needed; and (4) system Grant Agreement No. 4600010890 Page 28 of 68 upgrades needed for leak proofing and water security. Conduct meetings with engineer and implementation contractors to finalize system design and scope of work. This task also includes development of landowner cost share agreements, water use logs specific to each landowners system, and forbearance thresholds and pumping restrictions with CDFW that will also be Included on the water right. Deliverables: Copies of Water Management Plans Task 8.3.0 Design Develop a set of final site specific design plans and specifications for Implementation subcontracts. The plans and specifications will conform to all necessary requirements stipulated by Sanctuary Forest Inc. and regulatory agencies. Deliverables: Copies of Final Project Design and Construction Specifications Task 8.3.1) CEQA Documentation CEQA will be covered by CDFW fisheries restoration program Mitigated Negative Declaration specific to the project. Notify Native American Heritage Commission to determine if tribal traditional lands are in the project area, notify tribes about the project and solicit input per PRC §75102, conduct preliminary project review, prepare Initial Study and all relevant CEQA documents as per CEQA Guidelines. File Notice of Determination. Prepare letter stating no legal challenges (or addressing legal challenges). Deliverables: Environmental Information Form Mitigated Negative Declaration Notice of Determination 0 Legal Challenges letter Task 8.3.E Permitting Acquire all necessary federal, state, and local permits. Permits may include the following: CDFW 1602 agreement, CDFW botanical and archaeological clearance of all water storage sites, small domestic use permit with CDFW-approved terms and conditions. Deliverables: Copy of all required permits Task 8.4 Construction/Implementation: Budget Category (d) Task 8.4.A Contract Services Activities necessary to secure a contractor and award the contract include: Develop contract documents, conduct contractors meeting, execute contract. Deliverables: 11 Executed contract Grant Agreement No. 4600010890 Page 29 of 68 Task 8.4.6 Construction/Implementation Activities 1) Mobilization and Demobilization: Initiate project site preparation, order project equipment and supplies, assure project permits are in place, conduct pre -project site photo-m6nitoring. 2) Water storage system installation: Install 280,000 gallons worth of water storage systems including leak proofing and water security measures. The tank size will vary based on individual property conditions. Project may include up to 56 5,000 gallon tanks. The tank or tanks are installed along with other plumbing needed to facilitate use of the stored water. Installation tasks include site preparation; tank assembly and installation; trenching and piping from water source to tanks and from tanks to house; pressure pump and small pressure tank installation if needed; plumbing and electrical hook ups; meter installation; CDFW/NOAA compliant fish screen installation; and filtration system installation. The filtration system prevents deterioration of stored water. Keep weekly records of construction activities, inspection and progress. Conduct project construction photo monitoring. 3) Construction Project Close Out, Inspection & Demobilization: Inspect project components and establish that work is complete. Verify that all project components have been installed and are functioning as specified. Conduct project completion photo monitoring. Prepare record drawings. 4) Forbearance Program: Establish the forbearance program thresholds and pumping restrictions by conducting streamflow testing. Deliverables: Photo documentation Notice of Completion As-builts PROJECT 9: WEITCHPEC WATER STATION PROJECT IMPLEMENTING AGENCY: YUROK TRIBE PROJECT DESCRIPTION: Install well, water tank and spigot for emergency access, flush hydrant, and direct line to community system to increase water supply reliability. Once completed, this project will conserve approximately 100 acre-feet of water per year. Task 9.1 Direct Project Administration: Budget Category (a) Task 9.1.A Prosect Management Manage grant agreement including compliance with grant requirements, and preparation and submission of supporting grant documents and coordination with IRWM regional manager, Humboldt County. Prepare invoices including relevant supporting documentation for submittal to DWR via Humboldt County. This task also includes administrative responsibilities associated with the project such as creating and entering into a sub -grantee agreement with Humboldt County, coordinating with partnering agencies, and managing consultants/contractors. Deliverables: Financial Statements Invoices Other Applicable Project Deliverables GrrantAgreement No. 4600010890 Page 30 of 68 Task 9.1.6 Project Monitoring Plan Develop and submit a Project Monitoring Plan. Along with the Project Performance Measures Table, the Project Monitoring Plan will include baseline conditions, a brief discussion of monitoring systems to be used, methodology of monitoring, frequency of monitoring, and location of monitoring points. Deliverables: Project Monitoring Plan Task 9.1.0 Labor Compliance Program Take all measures necessary to ensure compliance with applicable California Labor Code requirements, including, preparation and implementation of a labor compliance program or including any payments to the Department of Industrial Relations under Labor Code Section 1771.3. Deliverables: Proof of labor compliance upon request Task 9.1.D Reporting Prepare progress reports detailing work completed during reporting period as outlined in Exhibit G of this agreement. Submit reports to Humboldt County for review and inclusion in a progress report to be submitted to DWR. Prepare draft Final Project Completion Report and submit to DWR via Humboldt County for DWR Project Manager's comment and review no later than 90 days after project completion. Prepare Final Report addressing Humboldt County/DWRs comments. The report shall be prepared and presented in accordance with the provision of Exhibit G. Deliverables: Project Progress Reports Draft and Final Project Completion Report Task 9.2 Land Purchase/Easement: Budget Category (b) No land acquisition or easement is anticipated for this project. Task 9.3 Planning/Design/Engineering and Environmental Documentation: Budget Category (c) Task 9.3.A Design Complete preliminary design including Telluric Current Groundwater Study for well drilling location in order to develop a set of final design plans and specifications ready to put out to bid. The plans and specifications will conform to all necessary requirements stipulated by the Tribe and regulatory agencies. Deliverables: Hydrogeologic Well Siting Study 100% Design Documents Task 9.3.13 Groundwater Supply Planning and Feasibility Study Develop and Implement a planning and feasibility study to determine groundwater supply management strategies as they relate to this project. Deliverables: 0 Groundwater Supply Planning and Feasibility Study Grant Agreement No. 4600010890 Page 31 of 68 Task 9.3.0 CEQA/NEPA Documentation NEPA documents, including a Finding of No Significant Impact (FONSI) and Record of Decision, will be prepared in accordance with NEPA regulations and Council on Environmental Quality guidelines. Prepare DWR Environmental Information Form, notify Native American Heritage Commission to determine if tribal traditional lands are in the project area, notify tribes about the project and solicit input per PRC §75102, conduct preliminary project review, Prepare Initial Study, and Negative Declaration per CEQA Guidelines. File Notice of Determination. Prepare a letter stating no legal challenges (or addressing legal challenges). Deliverables: Environmental Information Form 0 Final FONSI and Record of Decision; NEPA Permit/Site Investigation Environmental Information Form Negative Declaration 0 Notice of Determination 0 Legal Challenges Letter Task 9.4 Construction/Implementation: Budget Category (d) Task 9.4.A Construction Contracting Activities necessary to secure a contractor and award the contract include: develop advertisement for bids and contract documents, conduct pre-bid contractors meeting, perform evaluation of bids, award contract. Deliverables: Summary of Bids 0 Award of contract Task 9.4.13 Construction/Implementation Activities 1) Mobilization and Site Preparation: Initiate project site preparation, assure project permits are in place, conduct pre -project site photo -monitoring. 2) Order Equipment and Supplies: Necessary equipment and supplies may include: PVC Water Main w/ bedding, Gate Value and Box, Flush hydrant, Well House, Concrete pad, Water Storage Tank, 2 -inch PVC pipe, Flow meters, Well Casing 8"Steel, Well Grouting, Gravel Pack, Formation Stabilizer, Stainless Steel well screen, Air Release Valve, Pressure Tank, Booster Pump, Well drop pipe and #8 cable, Sounding Pipe 1" PVC, Well Controls, Well Control box, Buried Electrical Cable, Submersible Pump, Pitless Adapter, Christy Box for meter. 3) Project Construction: This task includes development of the following: a collection system, connections to properties, a treatment system, and a disposal system. Construct project components including: test hole drilling, well reaming, well Development, test pumping, geophysical logging, well hole abandonment, power pole and power from existing main line to pump house (3 Phase). Keep daily records of construction activities, inspection, and progress. Conduct project construction photo -monitoring. 4) Testing and Analysis: Conduct well chemical analysis and water quality analysis, as well as, well disinfection and bacteriological analysis. All sampling and testing will be conducted to the standards and frequency requirements prescribed by United States Environmental Protection Agency (USEPA). USEPA has oversight and review responsibilities for all Yurok Tribe Community Water Systems, both surface and groundwater. The Grant Agreement No. 4600010890 Page 32 of 68 Weitchpec Water Station has an individual and regimented testing schedule that is developed and monitored by the USEPA. All analysis will be performed by North Coast Laboratories which is a state accredited laboratory that is fully compliant with the Good Laboratory Practice Standards of the EPA as defined by 40 CFR 160. If pre -operations test results indicated the need for treatment, the Yurok Tribe will work with Indian Health Services and USEPA to develop a treatment system to address the contaminant. If a treatment system is necessary, the testing and monitoring plan will be adjusted to include the additional testing necessary for treated water. 5) Archaeological Monitoring: Complete and submit application for a Cultural Resource Management Permit to the Yurok Tribe Cultural Resource Department. Comply with the requirements in the permit for cultural monitors and with the Yurok Tribe Cultural Resources Protection Ordinance and the Inadvertent Discovery Policy. 6) Construction Project Close Out, Inspection & Demobilization: Inspect project components and establish that work is complete. Verify that all project components have been installed and are functioning as specified. Conduct project completion photo monitoring. Prepare record drawings. Deliverables: Photo documentation Well Quality testing Report Well Disinfection and Bacteriological Report Archaeological Monitoring Report As-builts PROJECT 10: WATER LOSS REDUCTION PROJECT IMPLEMENTING AGENCY: WESTHAVEN COMMUNITY SERVICES DISTRCT (WCSD) PROJECT DESCRIPTION: The purpose of this project is to replace approximately 5,500 feet of leaking water mains and install shutoff valves and fire hydrants in order to reduce system losses by 834 acre-feet of water per year, allow for maintenance and repair, and provide support for fires suppression, respectively. Task 10.1 Direct Project Administration: Budget Category (a) Task 10.1.A Proiect Management Manage grant agreement including compliance with grant requirements, and preparation and submission of supporting grant documents and coordination with IRWM regional manager, Humboldt County. Prepare invoices including relevant supporting documentation for submittal to DWR via Humboldt County. This task also includes administrative responsibilities associated with the project such as develop and enter into a sub -grantee agreement with Humboldt County, coordinating with partnering agencies, and managing consultants/contractors. Deliverables: Financial Statements Invoices 0 Other Applicable Project Deliverables Grant Agreement No. 4600010890 Page 33 of 68 Task 10.1.13 Prosect Monitoring Plan Develop and submit a Project Monitoring Plan. Along with the Project Performance Measures Table, the Project Monitoring Plan will include baseline conditions, a brief discussion of monitoring systems to be used, methodology of monitoring, frequency of monitoring, and location of monitoring points. Deliverables: 1 Project Monitoring Plan Task 10.1.0 Labor Compliance Program Take all measures necessary to ensure compliance with applicable California Labor Code requirements, including, preparation and implementation of a labor compliance program or including any payments to the Department of Industrial Relations under Labor Code Section 1771.3. Deliverables: Proof of labor compliance upon request Task 10.1.1) Reporting Prepare progress reports detailing work completed during reporting period as outlined in Exhibit G of this agreement. Submit reports to Humboldt County for review and inclusion in a progress report to be submitted to DWR. Prepare draft Final Project Completion Report and submit to DWR via Humboldt County for DWR Project Manager's comment and review no later than 90 days after project completion. Prepare Final Report addressing Humboldt County/DWRs comments. The report shall be prepared and presented in accordance with the provision of Exhibit G. Deliverables: Project Progress Reports Draft and Final Project Completion Report Task 10.2 Land Purchase/Easement: Budget Category (b) No land acquisition or easement is anticipated for this project. Task 10.3 Planning/Design/Engineering and Environmental Documentation: Budget Category (c) Task 10.3.A Design Develop a set of final design plans and specifications ready to put out to bid. The plans and specifications will conform to all necessary requirements stipulated by the District and regulatory agencies. Information around the approximate location of each water meter in relation to the County Right -of -Way boundary will be collected from a variety of sources; including the Humboldt County Assessor's Office, Humboldt County Public Works, and the Westhaven Community Services District. Additionally, information around the location of the existing underground utilities (namely electrical power, natural gas, telephone, cable, and fiber optic, if present) will be collected from the respective utility providers. Field site investigations will be conducted to location roadway alignment high points, low points, significant grade breaks, and to identify any above ground design constraints. Deliverables: D Final Design Documents Grant Agreement No. 4600010890 Page 34 of 68 Task 10.3.13 CEQA Documentation Prepare DWR Environmental Information Form, notify Native American Heritage Commission to determine if tribal traditional lands are in the project area, notify tribes about the project and solicit input per PRC §75102, conduct preliminary project review, Prepare Initial Study, file Notice of Exemption and all relevant CEQA documents as per CEQA Guidelines. Prepare letter stating no legal challenges (or addressing legal challenges). Deliverables: Environmental Information Form Notice of Exemption Legal Challenges letter Task 10.3.0 Permitting Acquire all necessary federal, state, and local permits to complete this project. Permits may include a Humboldt County Encroachment Permit and a Coastal Development Permit. Deliverables: F7 Copy of all required permits Task 10.4 Construction/implementation: Budget Category (d) Task 10.4.A Construction Contracting Activities necessary to secure a contractor and award a contract include: develop advertisement for bids and contract documents, conduct pre-bid contractors meeting, perform evaluation of bids, award contract. Deliverables: Summary of Bids Award of contract Task 10.4.13 Construction Administration Complete tasks necessary to administer construction contract. Keep daily records of construction activities, inspection, and progress. Conduct project construction photo -monitoring Deliverables: Construction Management Logs Task 10.4.0 Construction/Implementation Activities 1) Mobilization and Site Preparation: Initiate project site preparation, order project equipment and supplies, assure project permits are in place, conduct pre -project site photo -monitoring 2) Project Construction: Construction of project components including approximately 5,500 feet of water main distribution system replacement and connections to properties, and installation of shutoff valves and seven fire hydrants. Keep daily records of construction activities, inspection, and progress. Conduct project construction photo -monitoring. 3) Materials Testing: Conduct compaction tests on class II basecourse every 50 feet per county requirements for any work done in the County right of way. Test results are to be delivered to Humboldt County and WCSD. Grant Agreement No. 4600010890 Page 35 of 68 4) Native American Cultural Observation: Ensure Native American Cultural Observer is on site for the duration of construction tasks. Deliverables: Photo documentation Native American Cultural Observer Report PROJECT 11: AGRICULTURAL WATER CONSERVATION AND WATER SUPPLY RELIABILITY PROGRAM — RUSSIAN AND NAVARRO RIVER WATERSHEDS IMPLEMENTING AGENCY: CALIFORNIA LAND STEWARDSHIPS INSTITUTE (CLSI) PROJECT DESCRIPTION: The purpose of this project is to install approximately 4,377 feet of distribution pipeline, install a pump station, and construct a storage pond of up to 10 acre feet in size to provide recycled water to agriculture. This project will also implement water conservation measures to reduce stream withdrawals. Once completed, this project will conserve approximately 793 acre-feet of water per year. Task 11.1 Direct Project Administration: Budget Category (a) Task 11.1.A Proiect Management Manage grant agreement including compliance with grant requirements, and preparation and submission of supporting grant documents and coordination with IRWM regional manager, Humboldt County. Prepare Invoices including relevant supporting documentation for submittal to DWR via Humboldt County. This task also includes administrative responsibilities associated with the project such as creating and entering into a sub -grantee agreement with Humboldt County, coordinating with partnering agencies, and managing consultants/contractors. Deliverables: Financial Statements Invoices Other Applicable Project Deliverables Task 11.1.13 Project Monitoring Plan Develop and submit a Project Monitoring Plan. Along with the Project Performance Measures Table, the Project Monitoring Plan will include baseline conditions, a brief discussion of monitoring systems to be used, methodology of monitoring, frequency of monitoring, and location of monitoring points. Deliverables: Project Monitoring Plan Task 11.1.0 Labor Compliance Program Take all measures necessary to ensure compliance with applicable California Labor Code requirements, including, preparation and implementation of a labor compliance program or including any payments to the Department of Industrial Relations under Labor Code Section 1771.3. Deliverables: Proof of labor compliance upon request Task 11.1.1) Reporting Prepare progress reports detailing work completed during reporting period as outlined In Exhibit G of this agreement. Submit reports to Humboldt County for review and inclusion in a progress report to be submitted to DWR. Grant Agreement No. 4600010890 Page 36 of 68 Prepare draft Final Project Completion Report and submit to DWR via Humboldt County for DWR Project Manager's comment and review no later than 90 days after project completion. Prepare Final Report addressing Humboldt County/DWRs comments. The report shall be prepared and presented in accordance with the provision of Exhibit G. Deliverables: Project Progress Reports Draft and Final Project Completion Report Task 11.2 Land Purchase/Easement: Budget Category (b) No land acquisition or easement is anticipated for this project. Task 11.3 Planning/Design/Engineering and Environmental Documentation: Budget Category (c) Task 11.3.A Landowner Agreements and Outreach Develop outreach materials and signup sheets to encourage grape growers to install soil moisture meters in their vineyard to reduce irrigation water demand through real time monitoring of root zone moisture at various depths. Provide agreements to land owners for signature. Deliverables: Map of Sites Selected for Instrumentation Signed Landowner Agreements Task 11.3.6 Design Develop a set of final design plans and specifications for the portion of the recycled water project covered by this grant Including the construction of the distribution pipeline, pump stations, and storage pond. These plans and specifications should be ready to put out to bid. The plans and specifications will conform to all necessary requirements stipulated by CLSI and regulatory agencies. Deliverables: Final 100% design documents Task 11.3.0 CEQA Documentation Prepare DWR Environmental Information Form. Circulate a Notice of Preparation (including tribal notification to the California Native Heritage Commission). File Notice of Exemption. Prepare letter stating no legal challenges (or addressing legal challenges). Deliverables: Environmental Information Form Copy of Notice of Exemption Legal Challenges letter Task 11.3.D Permitting Acquire all necessary federal, state, and local permits. Permits may Include compliance under the General Waste Discharge Requirements for Recycled Water Projects issue by the State Water Resources Control Board. Deliverables: 0 Copies of all required permits Grant Agreeine» t No. 4600010890 Page 37 of 68 Task 11.4 Construction/Implementation: Budget Category (d) Task 11.4.A Construction Contracting Activities necessary to secure a contractor and award the contract include: develop advertisement for bids and contract documents, conduct pre-bid contractors meeting, perform evaluation of bids, award contract. Deliverables: Summary of Bids Award of contract Task 11.4.13 Construction Administration This task will include administrative tasks associated with project construction including construction oversight, meetings with contractors, inspections, completion of record drawings, verification and payments to contractors. Deliverables: Construction Management Logs Notification of project completion sent to Humboldt County and DWR. Task 11.4.0 Workshops and Technical Assistance Conduct workshops in the Russian River and Navarro River watersheds and provide technical assistance on the use of soil moisture monitoring to reduce irrigation water demand for approximately 500 grape growers. Deliverables: Workshop attendance lists Workshop materials Workshop Evaluations Task 11.4.13 Installation of Soil Moisture Monitoring Instruments Install approximately 100 soil moisture monitoring meters on up to 100 different vineyards to evaluate moisture levels In the root system at various depths in below ground. Deliverables: List of participating farms Photo documentation Task 11.4.E Construction of Recycled Water Infrastructure Improvements 1) Mobilization and Site Preparation: Initiate project site preparation, order project equipment and supplies, assure project permits are in place, conduct pre -project site photo -monitoring 2) Distribution Pipeline Installation: Install approximately 4,377 feet of distribution pipeline in order to transport recycled water from the wastewater treatment plant to the agricultural properties. Keep daily records of construction activities, inspection, and progress. Conduct project construction photo -monitoring. 3) Pump Station Installation: Install a 200 horsepower pump station in order to transport recycled water through the distribution pipe. Keep daily records of construction activities, inspection, and progress. Conduct project construction photo -monitoring. Grant Agreement No. 9600010890 Page 38 of 68 4) Storage Pond Construction: Construct one agricultural storage pond with liner of up to 10 acre feet capacity In order to store recycled water for frost control. Keep daily records of construction activities, inspection, and progress. Conduct project construction photo -monitoring. 5) Construction Project Close Out, Inspection & Demobilization: Inspect project components and establish that work is complete. Test the operation of the pipeline and treatment facilities. Verify that all project components have been installed and are functioning as specified. Conduct project completion photo monitoring. Prepare record drawings. Deliverables: Photo documentation As-Builts PROJECT 12: ELEVATED WATER TANK REHABILITATION PROJECT IMPLEMENTING AGENCY: CITY OF CRESCENT CITY PROJECT DESCRIPTION: The purpose of this project is to seismically retrofit and perform health and safety upgrades to a 50,000 gallon welded steel elevated water tank. Once completed, this project will maintain water supply reliability at approximately 707 acre-feet of water per year for residential customers. Task 12.1 Direct Project Administration: Budget Category (a) Task 12.1.A Project Management Manage grant agreement including compliance,with grant requirements, and preparation and submission of supporting grant documents and coordination with IRWM regional manager, Humboldt County. Prepare invoices including relevant supporting documentation for submittal to DWR via Humboldt County. This task also includes administrative responsibilities associated with the project such as creating and entering into a sub -grantee agreement with the County of Humboldt, coordinating with partnering agencies, and managing consultants/contractors. Deliverables: Financial Statements Invoices Other Applicable Project Deliverables Task 12.1.13 Project Monitoring Plan Develop and submit a Project Monitoring Plan. Along with the Project Performance Measures Table, the Project Monitoring Plan will include baseline conditions, a brief discussion of monitoring systems to be used, methodology of monitoring, frequency of monitoring, and location of monitoring points. Deliverables: Project Monitoring Plan Task 12.1.0 Labor Compliance Program Take all measures necessary to ensure compliance with applicable California Labor Code requirements, including, preparation and implementation of a labor compliance program or including any payments to the Department of Industrial Relations under Labor Code Section 1771.3. Grant Agreement No. 4600010890 Page 39 of 68 Deliverables: Proof of labor compliance upon request Task 12.1.1) Reporting Prepare progress reports detailing work completed during reporting period as outlined in Exhibit G of this agreement. Submit reports to Humboldt County for review and inclusion in a progress report to be submitted to DWR. Prepare draft Final Project Completion Report and submit to DWR via Humboldt County for DWR Project Manager's comment and review no later than 90 days after project completion. Prepare Final Report addressing Humboldt County/DWRs comments. The report shall be prepared and presented in accordance with the provision of Exhibit G. Deliverables: Project Progress Reports Draft and Final Project Completion Report Task 12.2 Land Purchase/Easement: Budget Category (b) No land acquisition or easement is anticipated for this project. Task 12.3 Planning/Design/Engineering and Environmental Documentation: Budget Category (c) Task 12.3.A Planning and Assessment This task Includes an inspection for condition assessment and code compliance; a seismic analysis to determine structural integrity during an earthquake; a preliminary repair plan to address code and equipment condition deficiency and a retrofit plan to address seismic requirements. Deliverables: Inspection Report Seismic Analysis Preliminary Repair and Retrofit Plan Task 12.3.13 Design Complete preliminary design including the necessary supporting work such as a geotechnical investigation in order to produce 100% design, plans, and specifications ready to put out to bid. The plans and specifications will include design work for seismic footing and will conform to all necessary requirements stipulated by the City and regulatory agencies. Deliverables: Geotechnical Report 1009 Design Documents Task 12.3.0 CEQA Documentation Prepare DWR Environmental Information Form, conduct preliminary project review, prepare Notice of Exemption as per CEQA Guidelines, and file Notice of Determination. Deliverables: Environmental Information Form Copy of Notice of Determination Copy of Notice of Exemption No Legal Challenges letter Grant Agreement No. 4600010890 Page 40 of 68 Task 12.3.1) Permitting Acquire all necessary federal, state, and local permits. Permits may Include a Del Norte County Building Permit from the County Planning Division. Deliverables: 0 Copy of all required permits Task 12.4 Construction/Implementation: Budget Category (d) Task 12.4.A Construction Contracting Activities necessary to secure a contractor and award the contract include: develop advertisement for bids and contract documents, conduct pre-bid contractors meeting, perform evaluation of bids, and award contract. Deliverables: Summary of Bids Award of contract Task 12.4.13 Construction Administration Complete tasks necessary to administer construction contract. During project construction City staff will administer the project, monitor construction activities, and perform a final completion Inspection. Deliverables: Construction Management Logs Task 12.4.0 Construction/Implementation Activities 1) Mobilization and Site Preparation: Initiate project site preparation, order project equipment and supplies, assure project permits are in place, conduct pre -project site photo -monitoring 2) Construction: Setup temporary Pressure Control System to maintain required water distribution pressures to ensure there will not be any cross -contamination within the system; Implement safety and code updates; Apply preservation and coatings. Keep daily records of construction activities, inspection, and progress. Conduct project construction photo -monitoring. Seismically Upgrade Steel Structure, Foundation and Footings. This task consists of stiffening the tank structure with the addition of larger cross bracing and strengthening the foundation using either a spread footing foundation or new pilings. Keep daily records of construction activities, inspection, and progress. Conduct project construction photo -monitoring. 3) Construction Project Close Out, Inspection & Demobilization: Inspect project components and establish that work is complete. Test the operation of the system. Verify that all project components have been installed and are functioning as specified. Conduct project completion photo monitoring. Prepare record drawings. Deliverables: Photographic documentation As-Builts Grant Agreement No. 4600010890 Page 41 of 68 EXHIBIT B BUDGET SurnMary Budget North Boast Resource Partnership 2.014 IAWM Drought project. Grant App.lica..tion Individual Project Title Grant Funding Total Cost Funding Amount Amount Match a) Match 1 Fliegional Grant Agreement Administration 435,000 783,000 0 435,000 0- 0% 2 City of Rio Dell, Rio Dell Metropolitan Well Project 0 783,000 Planning/Design/Engineering/ City of Ukiah, Ukiah Valley -Redwood Valley Water 0 3 Supply Reliability Intertie and Well Development 1,554,450 672,000 2,226,450 30% d) Project 0 0 0 4 Sonoma County Water Agency, Sonoma- 1,050,000 635,000 1,685,000 38% Mendocino Immediate Drought Relief Project Lewiston Park Mutual Water Company, Meter 05224,604 224,604 0% Installation Project 6 City of Fort Bragg, Summers Lane Reservoir 700,000 1,064,840 1,764,840 60% Project 7 Gualala River Watershed Council, The Flow Bank - 594,226 194,798 789,024 25% Protecting Stream Flow in the Gualala River 8 Sanctuary Forest Inc., Mattole Flow Program: 255,200 219,253 474,453 46% Storage and Forbearance 201,770 94,3069YurokTribe, Weitchpec Water Station Project 296,076 32% 10 Westhaven Community Services District, Water 493,500 115,000 608,500 19% Loss Reduction Project California Land Stewardship Institute, Agricultural 11 Water Conservation and Water Supply Reliability 1,970,190 1,315,417 3,285,607 40% Program - Russian and Navarro River Watersheds 12 City of Crescent City, Elevated Water Tank 438,060 146,020 584,080 25% Rehabilitation Project 8,700,000 4,456,634 13,156,634 34% Proposal Total Project 1: Regional Grant Agreement A4M!nIstration Project Sponsor: County of Humboldt Grant Funding Total CostAmountMatch a) Agreement Administration 435,000 0 435,000 b) Land Purchase/Easement 0 0 0 c) Planning/Design/Engineering/ 0 0 0EnvironmentalDocumentation d) Construction/Implementation 0 0 0 Total 435,000 0 435,000 Grant Agreement No. 4600010890 Page 42 of 68 Project 2: Rio Dell Metropolitan Well Project Project Sponsor; Ity of Rio Dell Grant Funding Total CostAmountMatch a) Direct Project Administration 35,000 0 35,000 b) Land Purchase/Easement 0 0 0 c) Planning/Design/Engineering/ 154,500 0 154,500 0 Environmental Documentation c) Planning/Design/Engineering/ 127,000 d) Construction/Implementation 593,500 0 593,500 Total 783,000 0 783,000 Project 3: Ukiah Valley -Redwood Valley Water Supply Reliability Interne and Well Development Project Project S onsor: (pity of Ukiah Grant Grant Funding Total Cost Amount Amount Match a) a) Direct Project Administration` 10,000 30,000 40,000 b) Land Purchase/Easement 20,000 0 20,000 c) Planning/Design/Engineering/ 127,000 350,000 477,000 Environmental Documentation Environmental Documentation d) d) Construction/Implementation 1,397,450 292,000 1,689,450 Total Total1 1,554,450 1 $672,000 1 $2,226,450 Project 4: Sonoma-Mencloaloo Immediate Drought Relief Project Project Sponsor Sonoma CountyWater Agency Grant Funding Total CostAmountMatch a) Direct Project Administration 0 30,000 30,000 b) Land Purchase/Easement 0 0 0 c) Planning/Design/Engineering/ 0 55,000 55,000EnvironmentalDocumentation d) Construction/Implementation 1,050,000 550,000 1,600,000 Total 1,050,000 635,000 1,685,000 Grant Agreement No. 4600010890 Page 43 of 68 Project 5: meter Installation Project Project Sponsor Lewiston Park NiOual Water Com ars Project S onsor: City of Fort Bragg Grant Amount Funding Match Total Cost a) Direct Project Administration 10,180 0 10,180 b) Land Purchase/Easement 0 0 0 c) Planning/Design/Engineering/ Environmental Documentation 1,500 0 1,500 d) Construction/Implementation 212,924 0 212,924 Total 1 224,604 0 224,604 Project 6: Summers Lane Reservoir Project Project S onsor: City of Fort Bragg Grant Funding Total CostAmountMatch a) Direct Project Administration 0 7,000 7,000 b) Land Purchase/Easement 0 0 0 c) Planning/Design/Engineering/ 0 220,600 220,600EnvironmentalDocumentation d) ction/Implementation 700,000 837,240 1,537,240 tal Tons 700,000 1,064,840 1,764,840 Project 71 The flow Bank- Protecting Stream Bank Flow in the Gualsla River Pro d Sponsor: Gualala River Watershed Oounoil Grant Funding Total CostAmountMatch a) Direct Project Administration 20,538 7,830 28,368 b) Land Purchase/Easement 0 0 0 c) Planning/Design/Engineering/ 72'828 25,475 98,303EnvironmentalDocumentation d) Construction/implementation 500,860 161,493 662,353 Total 594,226 194,798 1 $789,024 Grant Agreement No. 4600010890 Page 44 of 68 Project 8: Mattole Flow Program: Storage and Forbearance Pro ect S :onsor: SanctLtary Forest Inc. Grant Funding Total CostAmountMatch a) Direct Project Administration 20,000 17,500 37,500 b) Land Purchase/Easement 0 0 0 c) Planning/Design/Engin eering/ 35,000 40,293 75,293EnvironmentalDocumentation d) Construction/Implementation 200,200 161,460 361,660 Total 1 $255,200 1 219,253 474,453 Project 9: Weltchpec Water Station Project. Project Sponsor: YurO Tribe Grant Funding Total CostAmountMatch a) Direct Project Administration 2,774 26,744 29,518 b) Land Purchase/Easement 0 0 0 c) Planning/Design/Engineering/ 12,896 67,562 80,458EnvironmentalDocumentation d) Construction/Implementation 186,100 0 186,100 Total 201,770 94,306 296,076 Project 10: Water Loss Reduction Project Project Sponsor: Westhavert Community Services District Grant Funding Total CostAmountMatch a) Direct Project Administration 18,500 1,500 20,000 b) Land Purchase/Easement 0 0 0 c) Planning/Design/Engineering/ 0 63,500 63,500EnvironmentalDocumentation d) Construction/Implementation 475,000 50,000 525,000 Total 1 $493,500 115,000 608,500 Grant Agreement No. 4600010890 Page 45 of 68 Project 1t: Agricultural Water Conservation and Water Supply Reliability Program- Russian and Navarro River Watersheds Project Sponsor: California l=and Stewardship institute Grant Grant Funding Total Cost Amount Amount Match a) a) Direct Project Administration 100,000 15,000 115,000 b) Land Purchase/Easement 0 0 0 c) Planning/Design/Engineering/ 40,000 800,000 840,000 Environmental Documentation Environmental Documentation d) d) Construction/Implementation 1,830,190 500,417 2,330,607 Total Total 1,970,190 1 1,315,417 3,285,607 Project 12; Elevated Water Tants Rehabilitation Project Pro ect S onsorz City of Crescent efty Grant Funding Total CostAmountMatch a) Direct Project Administration 21,675 7,225 28,900 b) Land Purchase/Easement 0 0 0 c) Planning/Design/Engineering/ 30,075 10,025 40,100EnvironmentalDocumentation d) Construction/Implementation 386,310 128,770 515,080 Total 438,060 1 146,020 F$584,080 Grant Agreement No. 4600010890 Page 46 of 68 EXHIBIT C SCHEDULE Project 1: Regional Grant Agreement Administration Task Start Date Task Start Date End Date 1.1 Project Administration January '14 June '19 1.1.A Contract Administration January '14 June '19 1.1.131 Invoicing June '15 December'18 1.1.0 Progress Reports and Project Completion Reports June '15 January '19 Project 2: Rio Dell Metropolitan Well Project Task Start Date End Date 2.1 Project Administration September'14 May'16 2.1.A Project Management November'14 May'16 2.1.8 Project Monitoring Plan September'14 October'14 2.1.0 Labor Compliance Program_ July '15 November'15 2.1.D 2.2 Reporting September'14 May'16 N/ALandPurchase/Easement N/A Land Acquisition- N/A _ N/A Planning/Design/Engineering and Environmental November'14 Documentation Design November'14 2.2.A 2.3 2.3.B 2.3.0 N/A August'15 August 15 July'15CEQADocumentationJanuary '15 2.3.1) Permitting November'14 March '15 2.4 Construction/Implementation April '15 May'16 2.4.A Construction Contracting April '15 September'15 2.4.8 Construction Administration 1 JUIy'15 May'16 2.4.0 Construction/Implementation Activities I July '15 May'16 Grant Agreement No. 4600010890 Page 47 of 68 Project 3: Ukiah Valley -Redwood Valley Water Supply Reliability Intertie and Well Development Project _ Task Start Date End Date 3.1 Project Administration September'14 October'16 3.1.A Project Management November'14 October'16 3.1.6 Project Monitoring Plan September'14 October'16 3.1.0 Labor Compliance Program October'14 July '16 3.1.D Reporting October'14 October'16 3.2 Land Purchase/Easement March'14 October'15 3.2.A Easement March'14 October'15 3.3 3.3.A Planning/Design/Engineering and Environmental Documentation CEQA Documentation March'14 June'15 March '16 October'15 3.3.8 I Permitting August '15 March '16 3.3.0 I Design March'14 November'15 3.4 Construction/Implementation November '15 October'16 3.4.A Contract Services November 115 December'15 3.4.8 3.4.0 Construction Administration Construction/Implementation Activities December'15 January '16 October'16 August '16 4.1 4.1.A Project 4: Sonoma -Mendocino Immediate Drought Relief Project Task Start Date End Date Project Administration September'14 July'16 Project Management October'14 July '16 4.1.13 Project Monitoring Plan September'14 October'14 4.1.0 Labor Compliance Program October'14 July '16 4.1.D Reporting October'14 July'16 4.2 Land Purchase/Easement N/A N/A 4.2.A 4.3 4.3.A Land Purchase/Easement- N/A Planning/Design/Engineering and Environmental Documentation CEQA Documentation N/A October'14 October'14 N/A July '16 December'15 4.3.B Program Development October'14 July '16 4.3.0 Partner Training October'14 July 16' 4.4 Construction/Implementation October'14 July'16 4.4.A Construction/implementation Activities October'14 July '16 Grant Agreement No. 4600010890 Page 48 of 68 Project 5: Meter Installation Project Task Start Date End Date 5.1 Project Administration January `14 December'16 5.1.A Project Management November'14 December'16 5.1.8 Project Monitoring Plan September'14 October'14 5.1.0 Labor Compliance Program January'14 December'16 5.1.1) 1 Reporting January'14 December'16 5.2 Land Purchase/Easement N/A N/A 5.2.A 5.3 Land Purchase/Easement- N/A Planning/Design/Engineering and Environmental Documentation N/A January'14 N/A December'16 5.3.A I Community Outreach and Meetings January'15 December'16 5.3.B I Rate Study January'15 December'16 5.3.0 CEQA Documentation January'14 October'14 5.4 Construction/Implementation January'14 December'16 5.4.A Construction/Implementation Activities January '24 December'16 Project 6: Summers Lane Reservoir Project Task Start Date End Date 6.1 Project Administration October'14 October'16 6.1.A Project Management December'14 October'16 6.1.6 Project Monitoring Plan December'14 January'15 6.1.0 Labor Compliance Program December'14 December'15 6.1.1) Reporting October'14 October'16 6.2 Land Purchase/Easement N/A N/A N/A N/A6;2.A Land Purchase/Easement- N/A 6.3 6.3.A I 6.3.B I Planning/Design/Engineering and Environmental Documentation Design CEQA Documentation June'09 March '15 June'09 December'09 August '13 September'14 6.3.0 Permitting January'14 March '15 6.4 Construction/Implementation March '16 October'16 6.4.A Construction Contracting March '16 August '16 6.4.B Construction Administration April '16 October'16 6.4.0 Construction/Implementation Activities May'16 October'16 Giant Agreement No. 4600010890 Page 49 of 68 Project 7: The Flow Bank- Protecting Stream Flow in the Gualala River Task Start Date End Date 7.1 Project Administration November'14 June 117 7.1.A Project Management November'14 June '17 7.1.13 Project Monitoring Plan November'14 January '15 7.1.0 Labor Compliance Program August '14 June '17 7.1.1) Reporting September'14 June '17 7.2 Land Purchase/Easement N/A N/A 7.2.A Land Purchase/Easement- N/A Planning/Design/Engineering and Environmental Documentation N/A N/A December'16 December'16 7.3 August '14 November'147.3.A Outreach Workshops and Materials 7.3.6 I Landowner Outreach/Agreements/Contracts August '14April'16 February'15 7.3.0 I Design November'14 November'15 7.3.D Permitting August '14 May'16 7.3.E CEQA Documentation November'14 June '16 7.4 Construction/Implementation May'14 May'17 7.4.A Contract Services November'14 June '16 7.4.8 Construction/Implementation May'14 May'17 Project 8: Mattole Flow Program: Storage and Forbearance Task Start Date End Date 8.1 Project Administration March '14 December'17 8.1.A Project Management November'14 December'17 8.1.8 Project Monitoring Plan June '14 December'15 8.1.0 Labor Compliance Program January '10 March '17 8.1.1) Reporting March '14 December'17 8.2 Land Purchase/Easement Land Purchase/Easement- N/A _ Planning/Design/Engineering and Environmental Documentation Forbearance Agreements 1 Water Management Plans Design N/A N/A January 113 January '13 January '13 January'13 N/A N/A December'16 July '16 July '16 July '16 8.2.A 8.3 8.3.A 8.3.6 8.3.0 8.3.D CEQA Documentation February'13 February'15 8.3.E Permitting January '13 December'16 8.4 Construction/Implementation T April '14 December'17 8.4.A Contract Services April '14 December'16 8.4.6 Construction/Implementation Activities June '14 December'17 Grant Agreement No. 4600010890 Page 50 of 68 Project 9: Weitchpec Water Station Project Task Start Date End Date 9.1 Project Administration May'16 September'17 9.1.A Project Management September'15 September'17 9.1.8 Project Monitoring Plan September'15 October'15 9.1.0 Labor Compliance Program May'16 September'16 9.1,1) Reporting December'15 September'17 9.2 Land Purchase/Easement N/A N/A 9.2.A Land Purchase/Easement- N/A N/A N/A 9.3 Planning/Design/Engineering and Environmental May'15 Documentation October'16 9.3.A Design May'15 October'15 9.3.13 Groundwater Supply Planning and Feasibility Study November'15 Se tember'16 9.3.0 CEQA/NEPA Documentation Ma '15 May'16 9.4 Construction/Implementation May'16 September'17 9.4.A Construction Contracting May'16 July'16 9.4.13 Construction/Implementation Activities July '16 September'17 Project 10: Water Loss Reduction Project Task Start Date End Date 10.1 Project Administration September'14 September'15 10.1.A Project Management November'14 September'15 10.1.13 Project Monitoring Plan September'14 October'14 10A.0 Labor Compliance Program April '15 September'15 10.1.1) Reporting April '15 September'15 10.2 Land Purchase/Easement N/A N/A 10.2.A Land Purchase/Easement- N/A N/A N/A 10.3 10.3.A Planning/Design/Engineering and Environmental Documentation Design October'14 November'14 July '15 June '15 10.3.13 CEQA Documentation October'14 May'15 10.3,C Permitting December'14 June '15 10.4 Construction/Implementation June '15 September'15 10.4.A Construction Contracting June '15 July '15 10.4.B Construction Administration July '15 September'15 10.4.0 Construction/Im lementation Activities. July'15 September'15 Grant Agreement No. 4600010890 Page Sl of 68 Project 11: Agricultural Water Conservation and Water Supply Reliability Program- Russian and Navarro River Watersheds Project 12: Elevated Water Tank Rehabilitation Task Start Date End Date 11.1 Project Administration September'14 December'18 11.1.A Project Management September'14 December'18 11.1.13 Project Monitoring Plan June '15 August '15 11.1.0 Labor Compliance Program June '15 December'18 11.1.1) 1 Reporting June '15 December'18 11.2 Land Purchase/Easement N/A N/A 11.2.A Land Purchase/Easement- N/A N/A N/A 11.3 Planning/Design/Engineering and Environmental Documentation June '12 June '16 11.3.A Landowner Agreements and Outreach June '15 June '16 11,3,13 Design December'15 April '16 11,3.0 CEQA Documentation June '12 June '13 11.3.1) Permitting June '12 April '16 11.4 1 Construction/Implementation April '16 December'18 11A.A Construction Contracting April'16 May'18 11.4.13 Construction Administration May'16 March '18 11.4.0 Workshops and Technical Assistance September'15 - December'18 11.4.1) Installation of Soil Moisture Monitoring Instruments January '16 December'18 11.4.E Construction of Recycled Water Infrastructure Improvements May'16 December'18 Project 12: Elevated Water Tank Rehabilitation Project Task Start Date End Date 12.1 Project Administration September'14 August '16 12.1.A Project Management November'14 August'16 12.1.13 Project Monitoring Plan September'14 August '16 12.1.0 Labor Compliance Program April'15 August '16 12.1.1) Reporting April'15 August '16 12.2 Land Purchase/Easement N/A N/A 12.2.A Land Purchase/Easement- N/A N/A N/A 12.3 Plan ning/Design/Englneering and Environmental Documentation April '13 January'16 12.3.A I Planning and Assessment April '13 August '13 12.3.13 Design Ma '14 December'15 12.3.0 CEQA Documentation March '15 June'15 12.3.1) Permitting August '15 January '16 12.4 Construction/Implementation March '16 luly'16 12.4.A Construction Contracting November'15 February'16 12.4.13 Construction Administration April'16 July '16 12.4.0 Construction/Implementation Activities March '16 July '16 Grant Agreement No. 4600010890 Page 52 of 68 EXHIBIT D STANDARD CONDITIONS D.1) ACCOUNTING AND DEPOSIT OF FUNDING DISBURSEMENT: a) Separate Accounting of Funding Disbursements and Interest Records: Grantee shall account for the money disbursed pursuant to this Grant Agreement separately from all other Grantee funds. Grantee shall maintain audit and accounting procedures that are in accordance with generally accepted accounting principles and practices, consistently applied. Grantee shall keep complete and accurate records of all receipts, disbursements, and interest earned on expenditures of such funds. Grantee shall require its contractors or subcontractors to maintain books, records, and other documents pertinent to their work in accordance with generally accepted accounting principles and practices. Records are subject to inspection by State at any and all reasonable times. b) Fiscal Management Systems and Accounting Standards: The Grantee agrees that, at a minimum, its fiscal control and accounting procedures will be sufficient to permit tracing of grant funds to a level of expenditure adequate to establish that such funds have not been used in violation of state law or this Grant Agreement. c) Disposition of Money Disbursed: All money disbursed pursuant to this Grant Agreement shall be deposited, administered, and accounted for pursuant to the provisions of applicable law. d) Remittance of Unexpended Funds: Grantee shall remit to State any unexpended funds that were disbursed to Grantee under this Grant Agreement and were not used to pay Eligible Project Costs within a period of sixty (60) calendar days from the final disbursement from State to Grantee of funds or, within thirty (30) calendar days of the expiration of the Grant Agreement, whichever comes first. D.2) ACKNOWLEDGEMENT OF CREDIT: Grantee shall include appropriate acknowledgement of credit to the State and to all cost-sharing partners for their support when promoting the Projects or using any data and/or information developed under this Grant Agreement. During construction of each project, Grantee shall install a sign at a prominent location, which shall include a statement that the project is financed under the Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006, administered by State of California, Department of Water Resources. Grantee shall notify State that the sign has been erected by providing them with a site map with the sign location noted and a photograph of the sign. D.3) AIR OR WATER POLLUTION VIOLATION: Under State laws, the Grantee shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution. DA) AMENDMENT: This Grant Agreement may be amended at any time by mutual agreement of the Parties, except insofar as any proposed amendments are in any way contrary to applicable law. Requests by the Grantee for amendments must be in writing stating the amendment request and the reason for the request. State shall have no obligation to agree to an amendment. D.5) AMERICANS WITH DISABILITIES ACT: By signing this Grant Agreement, Grantee assures State that it complies with the Americans with Disabilities Act (ADA) of 1990, (42 U.S.C., 12101 et seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. D.6) APPROVAL: This Agreement is of no force or effect until signed by all parties to the agreement. Grantee may not submit invoices or receive payment until all required signatures have been obtained. D.7) AUDITS: State reserves the right to conduct an audit at any time between the execution of this Grant Agreement and the completion of Projects, with the costs of such audit borne by State. After completion of the Projects, State may require Grantee to conduct a final audit to State's specifications, at Grantee's expense, such audit to be conducted by and a report prepared by an independent Grant Agreement No. 4600010890 Page 53 of 68 Certified Public Accountant. Failure or refusal by Grantee to comply with this provision shall be considered a breach of this Grant Agreement, and State may elect to pursue any remedies provided in Paragraph 14 or take any other action it deems necessary to protect its interests. Pursuant to Government Code Section 8546.7, the Grantee shall be subject to the examination and audit by the State for a period of three years after final payment under this Grant Agreement with respect to all matters connected with this Grant Agreement, including but not limited to, the cost of administering this Grant Agreement. All records of Grantee or its contractor or subcontractors shall be preserved for this purpose for at least three (3) years after project completion or final billing, whichever comes later. D.8) BUDGET CONTINGENCY: If the Budget Act of the current year covered under this Grant Agreement does not appropriate sufficient funds for the Proposition 84 Implementation Grant Program, this Grant Agreement shall be of no force and effect. This provision shall be construed as a condition precedent to the obligation of State to make any payments under this Grant Agreement. In this event, State shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Grant Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement. Nothing in this Grant Agreement shall be construed to provide Grantee with a right of priority for payment over any other Grantee. If funding for any fiscal year after the current year covered by this Grant Agreement is reduced or deleted by the Budget Act for purposes of this program, State shall have the option to either cancel this Grant Agreement with no liability occurring to State, or offer a Grant Agreement amendment to Grantee to reflect the reduced amount. D.9) CALIFORNIA CONSERVATION CORPS: As required in Water Code section 79038(b), Grantee shall examine the feasibility of using the California Conservation Corps or community conservation corps to accomplish the habitat restoration, enhancement and protection activities listed in the Exhibit A, Work Plan, and shall use the services of one of these organizations whenever feasible. D.10) CEQA: Activities funded under this Grant Agreement, regardless of funding source, must be in compliance with the California Environmental Quality Act (CEQA) (Public Resources Code §21000 et seq.). Information on CEQA may be found at the following links: Environmental Information: http://ceres.ca,gov/cega/ California State Clearinghouse Handbook: http://ceres.ca.ciov/plannin /q sch/ D.11) CHILD SUPPORT COMPLIANCE ACT: For any Grant Agreement in excess of $100,000, the Grantee acknowledges in accordance with Public Contract Code 7110, that: a) The Grantee recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and b) The Grantee, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department. D.12) CLAIMS DISPUTE: Any claim that the Grantee may have regarding performance of this agreement including, but not limited to, claims for additional compensation or extension of time, shall be submitted to the State's Project Manager, within thirty (30) days of the Grantee's knowledge of the claim. State and Grantee shall then attempt to negotiate a resolution of such claim and process an amendment to this Agreement to implement the terms of any such resolution. D.13) COMPETITIVE BIDDING AND PROCUREMENTS: Grantee shall comply with all applicable laws and regulations regarding securing competitive bids and undertaking competitive negotiations in Grantee's contracts with other entities for acquisition of goods and services and construction of public works with funds provided by State under this Grant Agreement. Grant Agreement No. 4600010890 Page 54 of 68 D.14) COMPUTER SOFTWARE: Grantee certifies that it has appropriate systems and controls in place to ensure that state funds will not be used in the performance of this Grant Agreement for the acquisition, operation, or maintenance of computer software in violation of copyright laws. D.15) CONFLICT OF INTEREST: All participants are subject to State and Federal conflict of interest laws. Failure to comply with these laws, including business and financial disclosure provisions, will result in the application being rejected and any subsequent contract being declared void. Other legal action may also be taken. Applicable statutes include, but are not limited to, Government Code, Section 1090 and Public Contract Code, Sections 10410 and 10411, for State conflict of interest requirements. a) Current State Employees: No State officer or employee shall engage in any employment, activity, or enterprise from which the officer or employee receives compensation or has a financial interest and which is sponsored or funded by any State agency, unless the employment, activity, or enterprise is required as a condition of regular State employment. No State officer or employee shall contract on his or her own behalf as an independent contractor with any State agency to provide goods or services. b) Former State Employees: For the two-year period from the date he or she left State employment, no former State officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to the contract while employed in any capacity by any State agency. For the twelve- month period from the date he or she left State employment, no former State officer or employee may enter into a contract with any State agency if he or she was employed by that State agency in a policy-making position in the same general subject area as the proposed contract within the twelve-month period prior to his or her leaving State service. c) Employees of the Grantee: Employees of the Grantee shall comply with all applicable provisions of law pertaining to conflicts of interest, including but not limited to any applicable conflict of interest provisions of the California Political Reform Act, Cal. Gov't Code § 87100 et seq. d) Employees and Consultants to the Grantee: Individuals working on behalf of a Grantee may be required by the Department to file a Statement of Economic Interests (Fair Political Practices Commission Form 700) if it is determined that an individual is a consultant for Political Reform Act purposes. D.16) DELIVERY OF INFORMATION, REPORTS, AND DATA: Grantee agrees to expeditiously provide throughout the term of this Grant Agreement, such reports, data, information, and certifications as may be reasonably required by State. D.17) DISPOSITION OF EQUIPMENT: Grantee shall provide to State, not less than 30 calendar days prior to submission of the final invoice, an itemized inventory of equipment purchased with funds provided by State. The inventory shall include all items with a current estimated fair market value of more than 5,000.00 per item. Within 60 calendar days of receipt of such inventory State shall provide Grantee with a list of the items on the inventory that State will take title to. All other items shall become the property of Grantee. State shall arrange for delivery from Grantee of items that it takes title to. Cost of transportation, if any, shall be borne by State. D.18) DRUG-FREE WORKPLACE CERTIFICATION: Certification of Compliance: By signing this Grant Agreement, Grantee, its contractors or subcontractors hereby certify, under penalty of perjury under the laws of State of California, compliance with the requirements of the Drug -Free Workplace Act of 1990 Government Code 8350 et seq.) and have or will provide a drug-free workplace by taking the following actions: a) Publish a statement notifying employees, contractors, and subcontractors that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees, contractors, or subcontractors for violations, as required by Government Code Section 8355(a) (1). b) Establish a Drug -Free Awareness Program, as required by Government Code Section 8355(a) (2) to inform employees, contractors, or subcontractors about all of the following: i) The dangers of drug abuse in the workplace, Grant Agreement No. 4600010890 Page SS of 68 ii) Grantee's policy of maintaining a drug-free workplace, iii) Any available counseling, rehabilitation, and employee assistance programs, and iv) Penalties that may be imposed upon employees, contractors, and subcontractors for drug abuse violations. c) Provide, as required by Government Code Sections 8355(a) (3), that every employee, contractor, and/or subcontractor who works under this Grant Agreement: I) Will receive a copy of Grantee's drug-free policy statement, and ii) Will agree to abide by terms of Grantee's condition of employment, contract or subcontract. D.19) FINAL INSPECTIONS AND CERTIFICATION OF REGISTERED PROFESSIONAL: Upon completion of the Project, Grantee shall provide for a final inspection and certification by the appropriate registered professional California Registered Civil Engineer or Geologist) that the Project has been completed In accordance with submitted final plans and specifications and any modifications thereto and in accordance with this Grant Agreement. Grantee shall notify the State's Project Manager of the inspection date at least 14 calendar days prior to the inspection in order to provide State the opportunity to participate in the inspection. D.20) GRANTEE COMMITMENTS: Grantee accepts and agrees to comply with all terms, provisions, conditions and commitments of this Grant Agreement, including all incorporated documents, and to fulfill all assurances, declarations, representations, and statements made by the Grantee in the application, documents, amendments, and communications filed in support of its request for funding. D.21) GRANTEE NAME CHANGE: Approval of the State's Program Manager is required to change the Grantee's name as listed on this Grant Agreement. Upon receipt of legal documentation of the name change the State will process an amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said amendment. D.22) GOVERNING LAW: This Grant Agreement is governed by and shall be interpreted in accordance with the laws of the State of California. D.23) INDEMNIFICATION: Grantee shall indemnify and hold and save the State, its officers, agents, and employees, free and harmless from any and all liabilities for any claims and damages (including inverse condemnation) that may arise out of the Projects and this Agreement, including, but not limited to any claims or damages arising from planning, design, construction, maintenance and/or operation of levee rehabilitation measures for this Project and any breach of this Agreement. Grantee shall require its contractors or subcontractors to name the State, its officers, agents and employees as additional insured on their liability insurance for activities undertaken pursuant to this Agreement. D.24) INDEPENDENT CAPACITY: Grantee, and the agents and employees of Grantees, in the performance of the Grant Agreement, shall act in an Independent capacity and not as officers, employees, or agents of the State. D.25) INSPECTION OF BOOKS, RECORDS, AND REPORTS: During regular office hours, each of the parties hereto and their duly authorized representatives shall have the right to inspect and to make copies of any books, records, or reports of either party pertaining to this Grant Agreement or matters related hereto. Each of the parties hereto shall maintain and shall make available at all times for such inspection accurate records of all its costs, disbursements, and receipts with respect to its activities under this Grant Agreement. Failure or refusal by Grantee to comply with this provision shall be considered a breach of this Grant Agreement, and State may withhold disbursements to Grantee or take any other action it deems necessary to protect its interests. D.26) INSPECTIONS OF PROJECT BY STATE: State shall have the right to inspect the work being performed at any and all reasonable times during the term of the Grant Agreement. This right shall extend to any subcontracts, and Grantee shall include provisions ensuring such access in all its contracts or subcontracts entered into pursuant to its Grant Agreement with State. D.27) INVOICE DISPUTES: In the event of an invoice dispute, payment will not be made until the dispute is resolved and a corrected invoice submitted. Failure to use the address exactly as provided may result in return of the invoice to the Grantee. Payment shall be deemed complete upon deposit of the payment, properly addressed, postage prepaid, in the United States mail. Any claim that Grantee may GrantAgreement No. 4600010890 Page 56 of 68 have regarding the performance of this Grant Agreement including, but not limited to claims for additional compensation or extension of time, shall be submitted to the DWR Project Manager within thirty (30) calendar days of Grantee's knowledge of the claim. State and Grantee shall then attempt to negotiate a resolution of such claim and process an amendment to the Grant Agreement to implement the terms of any such resolution. D.28) LABOR CODE COMPLIANCE: The Grantee will be required to keep informed of and take all measures necessary to ensure compliance with applicable California Labor Code requirements, including, but not limited to, Section 1720 et seq. of the California Labor Code regarding public works, limitations on use of volunteer labor (California Labor Code Section 1720.4), labor compliance programs (California Labor Code Section 1771.5) and payment of prevailing wages for work done and funded pursuant to these Guidelines, including any payments to the Department of Industrial Relations under Labor Code Section 1771.3. D.29) MODIFICATION OF OVERALL WORK PLAN: At the request of the Grantee, the State may at its sole discretion approve non -material changes to the portions of Exhibit A which concern the budget and schedule without formally amending this Grant Agreement. Non -material changes with respect to the budget are changes that only result in reallocation of the budget and will not result in an increase in the amount of the State Grant Agreement. Non -material changes with respect to each Project schedule are changes that will not extend the term of this Grant Agreement. Requests for non -material changes to the budget and schedule must be submitted by the Grantee to the State in writing and are not effective unless and until specifically approved by the State's Project Manager in writing. D.30) NONDISCRIMINATION: During the performance of this Grant Agreement, Grantee and its contractors or subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex (gender), sexual orientation, race, color, ancestry, religion, creed, national origin (including language use restriction), pregnancy, physical disability (including HIV and AIDS), mental disability, medical condition (cancer/genetic characteristics), age (over 40), marital status, and denial of medial and family care leave or pregnancy disability leave. Grantee and its contractors or subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Grantee and its contractors or subcontractors shall comply with the provisions of the Fair Employment and Housing Act Gov. Code § 12990 (a -f) et seq.) and the applicable regulations promulgated there under (California Code of Regulations, Title 2, Section 7285 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 (a -f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Agreement by reference and made a part hereof as if set forth in full. Grantee and its contractors or subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. Grantee shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Grant Agreement. D.31) NO DISCRIMINATION AGAINST DOMESTIC PARTNERS: For contracts over $100,000 executed or amended after January 1, 2007, the Grantee certifies by signing this Grant Agreement, under penalty of perjury under the laws of State of California that Grantee is in compliance with Public Contract Code section 10295.3. D.32) OPINIONS AND DETERMINATIONS: Where the terms of this Grant Agreement provide for action to be based upon, judgment, approval, review, or determination of either party hereto, such terms are not intended to be and shall never be construed as permitting such opinion, judgment, approval, review, or determination to be arbitrary, capricious, or unreasonable. D.33) PERFORMANCE AND ASSURANCES: Grantee agrees to faithfully and expeditiously perform or cause to be performed all Project work as described in Exhibit A, "Work Plan" and to apply State funds received only to Eligible Project Costs in accordance with applicable provisions of the law. D.34) PRIORITY HIRING CONSIDERATIONS: If this Grant Agreement includes services in excess of $200,000, the Grantee shall give priority consideration in filling vacancies in positions funded by the Grant Agreement Grant Agreement No. 9600010890 Page 57 of 68 to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub. Contract Code § 10353. D.35) PROHIBITION AGAINST DISPOSAL OF PROJECT WITHOUT STATE PERMISSION: The Grantee shall not sell, abandon, lease, transfer, exchange, mortgage, hypothecate, or encumber in any manner whatsoever all or any portion of any real or other property necessarily connected or used in conjunction with the Projects, or with Grantee's service of water, without prior permission of State. Grantee shall not take any action, including but not limited to actions relating to user fees, charges, and assessments that could adversely affect the ability of Grantee to meet its obligations under this Grant Agreement, without prior written permission of State. State may require that the proceeds from the disposition of any real or personal property be remitted to State. D.36) REMEDIES NOT EXCLUSIVE: The use by either party of any remedy specified herein for the enforcement of this Grant Agreement is not exclusive and shall not deprive the party using such remedy of, or limit the application of, any other remedy provided by law. D.37) RETENTION: Notwithstanding any other provision of this Grant Agreement, State shall, for each project, withhold five percent (5.0%) until January 1, 2018 and ten percent (10.0%), thereafter, of the funds requested by Grantee for reimbursement of Eligible Costs. Each project in this Grant Agreement will be eligible to release its respective retention when that project is completed and Grantee has met requirements of Paragraph 19, "Submissions of Reports" as follows: At such time as the "Project Completion Report" required under Paragraph 19 is submitted to and approved by State, State shall disburse the retained funds as to that project to Grantee, except in the case of the last project to be completed under this Grant Agreement, in which case retention for such project will not be disbursed until the "Grant Completion Report" is submitted to and approved by State. D.38) RIGHTS IN DATA: Grantee agrees that all data, plans, drawings, specifications, reports, computer programs, operating manuals, notes and other written or graphic work produced in the performance of this Grant Agreement shall be made available to the State and shall be in the public domain to the extent to which release of such materials is required under the California Public Records Act., Cal. Gov't Code §6250 et seq. Grantee may disclose, disseminate and use in whole or in part, any final form data and information received, collected and developed under this Grant Agreement, subject to appropriate acknowledgement of credit to State for financial support. Grantee shall not utilize the materials for any profit-making venture or sell or grant rights to a third party who intends to do so. The State shall have the right to use any data described in this paragraph for any public purpose. D.39) SEVERABILITY: Should any portion of this Grant Agreement be determined to be void or unenforceable, such shall be severed from the whole and the Grant Agreement shall continue as modified. D.40) STATE REVIEWS: The parties agree that review or approval of project applications, documents, permits, plans, and specifications or other project information by the State is for administrative purposes only and does not relieve the Grantee of their responsibility to properly plan, design, construct, operate, maintain, implement, or otherwise carry out the projects. D.41) SUSPENSION OF PAYMENTS: This Grant Agreement may be subject to suspension of payments or termination, or both, and Grantee may be subject to debarment if the State determines that: a) Grantee, its contractors, or subcontractors have made a false certification, or' b) Grantee, its contractors, or subcontractors violates the certification by failing to carry out the requirements noted in this Grant Agreement. D.42) SUCCESSORS AND ASSIGNS: This Grant Agreement and all of its provisions shall apply to and bind the successors and assigns of the parties. No assignment or transfer of this Grant Agreement or any part thereof, rights hereunder, or interest herein by the Grantee shall be valid unless and until it is approved by State and made subject to such reasonable terms and conditions as State may impose. D.43) TERMINATION BY GRANTEE: Subject to State approval which may be reasonably withheld, Grantee may terminate this Agreement and be relieved of contractual obligations. in doing so, Grantee must provide a reason(s) for termination. Grantee must submit all progress reports summarizing accomplishments up until termination date. Grant Agreement No. 4600010890 Page 58 of 68 D.44) TERMINATION FOR CAUSE: Subject to the right to cure under Paragraph 14, the State may terminate this Grant Agreement and be relieved of any payments should Grantee fail to perform the requirements of this Grant Agreement at the time and in the manner herein, provided including but not limited to reasons of default under Paragraph 14. D.45) TERMINATION WITHOUT CAUSE: The State may terminate this Agreement without cause on 30 days advance written notice. The Grantee shall be reimbursed for all reasonable expenses incurred up to the date of termination. D.46) THIRD PARTY BENEFICIARIES: The parties to this Agreement do not intend to create rights in, or grant remedies to, any third party as a beneficiary of this Agreement, or any duty, covenant, obligation or understanding established herein. D.47) TIMELINESS: Time is of the essence in this Grant Agreement. D.48) TRAVEL: Travel cost includes the cost of transportation and lodging incurred by the Grantee and Local Project Sponsors for the purpose of travelling from the designated headquarters to the project location during the term of this Grant Agreement. Travel activities, not identified in Exhibit A, shall NOT be eligible for reimbursement unless prior written authorization is obtained from the State. Travel shall be reimbursed consistent with the rates applicable at the time of travel as published at http://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx. D.49) WAIVER OF RIGHTS: None of the provisions of this Grant Agreement shall be deemed waived unless expressly waived in writing. It is the intention of the parties here to that from time to time either party may waive any of its rights under this Grant Agreement unless contrary to law. Any waiver by either party of rights arising in connection with the Grant Agreement shall not be deemed to be a waiver with respect to any other rights or matters, and such provisions shall continue in full force and effect. D.50) WORKERS' COMPENSATION: Grantee affirms that it is aware of the provisions of Section 3700 of the California Labor Code, which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and Grantee affirms that it will comply with such provisions before commencing the performance of the work under this Grant Agreement and will make its contractors and subcontractors aware of this provision. Grant Agreement No. 4600010890 Page 59 of 68 EXHIBIT E AUTHORIZING RESOLUTION BOARD OF SUPERVISORS, COUNTY OF HUMBOLDT, STATE OF CALIFORNIA Certified copy of portion of proceedings; Meeting of May 27, 2014 RESOLUTION NO. 14-41 RESOLUTION AUTHORIZING THE NATURAL RESOURCES PLANNING DIVISION OF PUBLIC WORKS TO SUBMIT AN APPLICATION FOR UP TO $9,000,000 IN FUNDING TO THE DEPARTMENT OF WATER RESOURCES TO OBTAIN AN INTEGRATED REGIONAL WATER MANAGEMENT IMPLEMENTATION GRANT PURSUANT TO THE SAFE DRINKING WATER, WATER QUALITY AND SUPPLY, FLOOD CONTROL, RIVER AND COASTAL PROTECTION BOND ACT OF 2006, AND TO ENTER INTO AN AGREEMENT TO RECEIVE A GRANT FOR THE NORTH COAST RESOURCE PARTNERSHIP IMPLEMENTATION GRANT; AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO PREPARE THE NECESSARY DATA, CONDUCT INVESTIGATION, FILE SUCH APPLICATION, AND EXECUTE AND ADMINISTER A GRANT AGREEMENT AND ANY AMENDMENTS THERETO WITH CALIFORNIA DEPARTMENT OF WATER RESOURCES WHEREAS, in 2004 the Board of Supervisors entered into a Memorandum of Mutual Understandings to participate in the development of a North Coast Integrated Regional Water Management Plan (NCIRWMP); and WHEREAS, in 2006 the NCIRWMP Policy Review Panel unanimously appointed and the County of Humboldt accepted appointment to act as the administrating agency for NCIRWMP Grants; and WHEREAS, the County of Humboldt is eligible to submit an application to the State of California, Department of Water Resources Proposition 84 Implementation Grants; and WHEREAS, in 2010, 2011 and 2013, the County of Humboldt applied for and received funding for a Proposition 84 Planning Grant, a Proposition 84 Round 1 Implementation Grant, and a Proposition 84 Round 2 Implementation Grant. NOW, THEREFORE be it resolved by the Board of Supervisors of the County of Humboldt, that application be made to the California Department of Water Resources to obtain an Integrated Regional Water Management Implementation Grant pursuant to the Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006 (Public Resource Code Section 75001 et seq), and to enter into an agreement to receive a grant for the: North Coast Resource Partnership Implementation Grant. The Director of Public Works is hereby authorized and directed to prepare the necessary data, conduct investigations, file such application, and execute a grant agreement and any amendments thereto with California Department of Water Resources. Passed and adopted at a meeting of the Humboldt County Board of Supervisors at the May 27, 2014 meeting. Dated: May 27, 2014 REX BOIIN, Chair of the Board of Supervisors Grant Agreement No. 4600010890 Page 60 of 68 BOARD OF SUPERVISORS, COUNTY OF HUMBOLDT, STATE OF CALIFORNIA Certified copy of portion of proceedings; Meeting of May 27, 2014 RESOLUTION NO'. 14-41 Adopted on motion by Supervisor Fennell, seconded by Supervisor Bass and the following vote: AYES: Supervisors Sundberg, Lovelace, Bohn, Fennell, Bass NAYS: Supervisors ABSENT: Supervisors -- ABSTAIN: Supervisors -- STATE OF CALIFORNIA ) County of Humboldt ) I, KATHY HAYES, Clerk of the Board of Supervisors, County of Humboldt, State of California, do hereby certify the foregoing to be a full, true, and correct copy of the original made in the above -entitled matter by said Board of Supervisors at a meeting held in Eureka, California as the same now appears of record in my Office. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of said Board of Supervisors. y ANA HARTWELL Deputy Clerk of the Board of Supervisors of the County of Humboldt, State of California Grant Agreemen! No. 4600010890 Page 61 of 68 EXHIBIT F LOCAL PROJECT SPONSORS Grantee has assigned, for each project, a Local Project Sponsor according to the roles of the participating agencies identified in the IRWM Plan. Local Project Sponsors may act on behalf of Grantee for the purposes of individual project management, oversight, compliance, and operations and maintenance. Local Project Sponsors are identified for each Sponsored Project below: Local Sponsor Agency Designations Sponsored Project Sponsor Agency Agency Address Project 1 - Regional Grant Agreement County of Humboldt 3015 H Street Administration Eureka, CA 95501 Project 2 - Rio Dell Metropolitan Well City of Rio Dell 675 Wildwood Avenue Project Rio Dell, CA 95562 Project 3 - Ukiah Valley -Redwood City of Ukiah 300 Seminary Avenue Valley Water Supply Reliability Intertie Ukiah, CA 95482 and Well Development Project Project 4- Sonoma -Mendocino Sonoma County Water 404 Aviation Boulevard Immediate Drought Relief Project Agency Santa Rosa, CA 95403 Project 5- Lewiston Park Mutual Water Lewiston Park Mutual Water P.O. Box 111 Company, Meter Installation Project Company Lewiston, CA 96052 Project 6- City of Fort Bragg, Summers City of Fort Bragg 416 N. Franklin Street Lane Reservoir Project Fort Bragg, CA 95437 Project 7- The Flow Bank- Protecting Gualala River Watershed P.O. Box 1269 Stream Bank Flow In the Gualala River Council Gualala, CA 95445 Project 8- Sanctuary Forest Inc., Sanctuary Forest Inc. P.O. Box 166 Mattole Flow Program: Storage and Whitethorn, CA 95589 Forbearance Project 9- Weitchpec Water Station Yurok Tribe P.O. Box 1027 Project Klamath, CA 95548 Project 10- Westhaven Community Westhaven Community P.O. Box 2015 Services District, Water Loss Reduction Services District Trinidad, CA 95570 Project Project 11- Agricultural Water California Land Stewardship 550 Gateway Drive, Suite 108 Conservation and Water Supply Institute Napa, CA 94558 Reliability Program- Russian and Navarro River Watersheds Project 12- City of Crescent City, City of Crescent City 377 J Street Elevated Water Tank Rehabilitation Crescent City, CA 95531 Project Grant Agreement No. 4600010890 Page 62 of 68 EXHIBIT G REPORT FORMATS AND REQUIREMENTS The following reporting formats should be utilized. Please obtain State approval prior to submitting a report in an alternative format. PROGRESS REPORTS Progress reports shall generally use the following format. This format may be modified as necessary to effectively communicate information. For each project, discuss the following at the task level, as organized in Exhibit A Work Plan: Percent complete estimate. Discussion of work accomplished during the reporting period. Milestones or deliverables completed/submitted during the reporting period. Scheduling concerns and issues encountered that may delay completion of the task. For each project, discuss the following at the project level, as organized in Exhibit A Work Plan: Work anticipated for the next reporting period. Photo documentation, as appropriate. Any schedule or budget modifications approved by DWR during the reporting period. PROJECT COMPLETION REPORT Project Completion Reports shall generally use the following format. Executive Summary Should include a brief summary of project information and include the following items: Brief description of work proposed to be done in the original Grant application. Description of actual work completed and any deviations from Exhibit A. List any official amendments to this Grant Agreement, with a short description of the amendment. Reports and/or Products The following items should be provided: Final Evaluation report Electronic copies of any data collected, not previously submitted As -built drawings Final geodetic survey information Self -Certification that the Project meets the stated goal of the Grant Agreement (e.g. 100 -year level of flood protection, HMP standard, PI -84-99, etc.) Project photos Discussion of problems that occurred during the work and how those problems were resolved A final project schedule showing actual progress versus planned progress Costs and Dispositions of Funds A list of showing: The date each invoice was submitted to State The amount of the invoice The date the check was received The amount of the check (If a check has not been received for the final invoice, then state this in this section.) A summary of the payments made by the Grantee for meeting its cost sharing obligations under this Grant Agreement. A summary of final funds disbursement including: Grant Agreement No. 4600010890 Page 63 of 68 o Labor cost of personnel of agency/ major consultant /sub -consultants. Indicate personnel, hours, rates, type of profession and reason for consultant, i.e., design, CEQA work, etc. o Project cost information, shown by material, equipment, labor costs, and any change orders o Any other incurred cost detail o A statement verifying separate accounting of funding disbursements Summary of project cost including the following items: o Accounting of the cost of project expenditure; o Include all internal and external costs not previously disclosed; and o A discussion of factors that positively or negatively affected the project cost and any deviation from the original project cost estimate. Additional Information Benefits derived from the project, with quantification of such benefits provided, if applicable. A final project schedule showing actual progress verse planned progress as shown in Exhibit B. Certification from a California Registered Professional (Civil Engineer or Geologist, as appropriate) that the project was conducted in accordance with the approved work plan and any approved modifications thereto. Submittal schedule for the Post Performance Report and an outline of the proposed reporting format. GRANT COMPLETION REPORT The Grant Completion Report shall generally use the following format. This format may be modified as necessary to effectively communicate information on the various projects in the IRWM Program funded by this Grant Agreement, and includes the following: Executive Summary The Executive Summary consists of a maximum of twenty (20) pages summarizing information for the grant as well as the individual projects. Reports and/or products Summary of the regional priorities, objectives, and water management strategies of the IRWM Plan. Brief comparison of work proposed in the original Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006 IRWM Implementation Grant application and actual work done. Brief description of the projects completed and how they will further the goals identified in the Agency's final approved IRWM Plan. Describe how the implemented projects will meet the regional priorities identified in the final approved IRWM Plan and how the projects contribute to regional integration. Identify remaining work and mechanism for their implementation. Identify any changes to the IRWM Plan as result of project implementation. If applicable, a short discussion on how the IRWM Plan will assist in reducing dependence on Delta water supplies. If applicable, a discussion of the critical water supply or water quality benefits to DAC as part of this Grant Agreement Cost & Disposition of Funds Information A summary of final funds disbursement for each project. Additional Information A final schedule showing individual project's actual progress duration verse planned progress. Certification from a California Registered Professional (Civil Engineer or Geologist, as appropriate) that the Program was conducted in accordance with the approved work plan and any approved modifications thereto. Discussion of the synergies of the completed projects, including the integration of project benefits and a comparison of actual benefits versus those discussed in the original proposal. Grant Agreement No. 4600010890 Page 64 of 68 Submittal schedule for the Post Performance Reports for each of the projects in this Grant Agreement. POST -PERFORMANCE REPORT Report should be concise, and focus on how (each/the) project is actually performing compared to its expected performance; whether the project is being operated and maintained, and providing intended benefits as proposed. Reports and/or products Time period of the annual report (i.e., Oct 2014 through September 2015) Short project description Discussion of the project benefits An assessment of any explanations for any differences between the expected versus actual project benefits in meeting IRWM priorities as stated in the original IRWM Implementation Grant application. Where applicable, the reporting should include quantitative metrics, i.e., new acre-feet of water produced that year, acres of wildlife habitat added, etc. Summary of any additional costs and/or benefits deriving from the project since its completion, if applicable Continued reporting on meeting the Output Indicators and Targets discussed in the Project Monitoring Plan discussed in Paragraph 21 of this Grant Agreement Any additional information relevant to or generated by the continued operation of the project Grant Agreement No. 4600010890 Page 65 of 68 EXHIBIT H REQUIREMENTS FOR STATEWIDE MONITORING AND DATA SUBMITTAL Surface and Groundwater Quality Data Groundwater quality and ambient surface water quality monitoring data that include chemical, physical, or biological data shall be submitted to the State as described below, with a narrative description of data submittal activities included in project reports, as described in Exhibit G. Surface water quality monitoring data shall be prepared for submission to the California Environmental Data Exchange Network (CEDEN). The CEDEN data templates are available on the CEDEN website. Inclusion of additional data elements described on the data templates is desirable. Data ready for submission should be uploaded to your CEDEN Regional Data Center via the CEDEN website. CEDEN website: http://www.ceden.org. If a project's Work Plan contains a groundwater ambient monitoring element, groundwater quality monitoring data shall be submitted to the State for inclusion in the State Water Resources Control Board's Groundwater Ambient Monitoring and Assessment (LAMA) Program Information on the GAMA Program can be obtained at: httl2://www.waterboards.ca.gov/water-issues/programs/-aamaL. If further information is required, the Grantee can contact the State Water Resources Control Board (SWRCB) GAMA Program. A listing of SWRCB staff involved in the GAMA program can be found at: http://www.swrcb.ca.gov/water issues/programs/gama/contact.shtml Groundwater.Level Data Grantee shall submit to DWR groundwater level data collected as part of this grant. Water level data must be submitted using the California Statewide Groundwater Elevation Monitoring (CASGEM) online data submission system. Grantee should use their official CASGEM Monitoring Entity or Cooperating Agency status to gain access to the online submittal tool and submit data. If the data is from wells that are not part of the monitoring network, the water level measurements should be classified as voluntary measurements in the CASGEM system. If the grantee is not a Monitoring Entity or Cooperating Agency, please contact your DWR grant project manager for further assistance with data submittal. The activity of data submittal should be documented in appropriate progress or final project reports, as described in Exhibit G. Information regarding the CASGEM program can be found at http://www.water.ca.gov/groundwater/casgem/. Grant Agreement No. 4600010890 Page 66 of 68 EXHIBIT I STATE AUDIT DOCUMENT REQUIREMENTS AND FUNDING MATCH GUIDELINES FOR GRANTEES State Audit Document Requirements The list below details the documents/records that State Auditors typically reviewed in the event of a Grant Agreement being audited. Grantees should ensure that such records are maintained for each State funded Program/Project. Where applicable, this list of documents also includes documents relating to the Grantee's funding match which will be required for audit purposes. Internal Controls: 1. Organization chart (e.g., Agency's overall organization chart and organization chart for this Grant Agreement's funded project. 2. Written internal procedures and flowcharts for the following: a) Receipts and deposits b) Disbursements c) State reimbursement requests d) State funding expenditure tracking e) Guidelines, policy(ies), and procedures on State funded Program/Project 3. Audit reports of the Grantee's internal control structure and/or financial statements within the last two years. 4. Prior audit reports on State funded Program/Project. State Funding: 1. Original Grant Agreement, any amendment(s) and budget modification documents. 2. A list of all bond -funded grants, loans or subventions received from the State. 3. A list of all other funding sources for each Program/Project. Contracts: 1. All subcontractor and consultant contracts and related, if applicable. 2. Contracts between the Grantee, member agencies, and project partners as related to the State funded Program/Project. Invoices: 1. Invoices from vendors and subcontractors for expenditures submitted to the State for payments under the Grant Agreement. 2. Documentation linking subcontractor invoices to State reimbursement requests and related Grant Agreement budget line items. 3. Reimbursement requests submitted to the State for the Grant Agreement. Cash Documents: 1. Receipts (copies of warrants) showing payments received from the State. 2. Deposit slips or bank statements showing deposit of the payments received from the State. 3. Cancelled checks or disbursement documents showing payments made to vendors, subcontractors, consultants, and/or agents under the Grant Agreement. Accounting Records: 1. Ledgers showing receipts and cash disbursement entries for State funding. 2. Ledgers showing receipts and cash disbursement entries of other funding sources. 3. Bridging documents that tie the general ledger to reimbursement requests submitted to the State for the Grant Agreement Administration Costs: 1. Supporting documents showing the calculation of administration costs. Grant Agreement No. 4600010890 Page 67 of 68 Personnel: 1. List of all contractors and Grantee staff that worked on the State funded Program/ Project. 2. Payroll records including timesheets for contractor staff and the Grantee's Project Files: 1. All supporting documentation maintained in the Program/Project files. 2. All Grant Agreement related correspondence. Funding Match Guidelines Funding Match consists of non -State funds including in-kind services. In-kind services are defined as work performed or items contributed (i.e., dollar value of non-cash contributions) by the Grantee (and potentially other parties involved) directly related to the execution of Exhibit A "Work Plan" (examples: voluhteer services, equipment use, and facilities). The cost of in-kind service can be counted as funding match in -lieu of actual funds (or revenue) provided by the Grantee. Other funding match and in-kind service eligibility conditions may apply. Provided below is guidance for documenting funding match with and without in-kind services. 1. Although tracked separately, in-kind services shall be documented and, to the extent feasible, supported by the same methods used by the Grantee for its own employees. Such documentation should include the following: a. Detailed description of the contributed item(s) or service(s) b. Purpose for which the contribution was made (tied to Grant Agreement Exhibit A "Work Plan") c. Name of contributing organization and date of contribution d. Real or approximate value of contribution. Who valued the contribution and how the value was determined? (e.g., actual, appraisal, fair market value, etc.). Justification of rate. (See item #2, below) e. For contributed labor, the person's name, the work performed, the number of hours contributed, and the pay rate applied f. If multiple sources exist, these should be summarized on a table with summed charges g. Source of contribution and whether it was provided by, obtained with, or supported by government funds 2. Rates for volunteer or in-kind services shall be consistent with those paid for similar work in the Grantee's organization. For example, volunteer service of clearing vegetation performed by an attorney shall be valued at a fair market value for this service, not the rate for professional legal services. In those instances in which the required skills are not found in the recipient organization, rates shall be consistent with those paid for similar work in the labor market. Paid fringe benefits that are reasonable, allowable and allocable may be included in the valuation. 3. Funding match contribution (including in kind services) shall be for costs and services directly attributed to activities included in the Grant Agreement Work Plan. These services, furnished by professional and technical personnel, consultants, and other skilled and unskilled labor may be counted as In-kind if the activities are an integral and necessary part of the State funded Program/Project under the Grant Agreement, 4. Cash contributions made to a Program/Project shall be documented as revenue and in-kind services as expenditure. These costs should be tracked separately in the Grantee's accounting systems. EXHIBIT J PROJECT MONITORING PLAN GUIDANCE Introduction GrantAgreement No. 4600010890 Page 68 of 68 Please include a brief description of the project (maximum --150 words) including project location, implementation elements, and need for project (what problem will the project address). Project Monitoring Plan Components The Project Monitoring Plan should contain responses to the following questions: What are the anticipated project physical benefits? What are the corresponding numeric targets for each project benefit? How will proposed numeric targets be measured? What are baseline conditions? When will the targets be met (upon project completion, five years after completion, etc.) How often will monitoring be undertaken (monthly yearly, etc.). Where are monitoring point locations (ex: meter located at.., at stream mile...)? Include relevant maps. How will the project be maintained (ex: irrigation, pest management, weed abatement..)? What will be the frequency and duration of maintenance proposed activities? Are there any special environmental considerations (e.g., resource agency requirements, permit requirements, CEQA/NEPA mitigation measures)? Who is responsible for collecting the samples (who is conducting monitoring and/or maintenance)? How, and to whom, will monitoring results be reported (e.g.,: paper reports, online databases, public meetings)? What adaptivg management strategies will be employed if problems are encountered during routine monitoring or maintenance? What is the anticipated life of the project?