HomeMy WebLinkAbout2016-58 CC Reso - Adopting Action Style of MinutesRESOLUTION NO. 2016-58
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING THE STYLE OF ACTION
MINUTES IN CONJUNCTION WITH DIGITAL AUDIO OR DIGITAL AUDIO -VIDEO RECORDINGS TO BE
THE OFFICIAL RECORDATION USED FOR THE CITY COUNCIL AND ALL CITY BOARDS AND
COMMISSIONS.
WHEREAS, on April 4, 2007, the City Council approved the keeping of "Action Minutes" for the City
Council and all City Commissions and Committees, with some exceptions for the Planning Commission;
and
WHEREAS, the City makes digital audio or digital audio -video recordings for all meetings of its
commissions and boards; and
WHEREAS, the City Council has successfully been using an Action Minutes and a digital audio or digital
audio -video recording for nine years, and Action Minutes have become the preferred standard among
many cities across the State; and
WHEREAS, some City of Ukiah's Boards, Commissions, and Committees have continued to use a
narrative, summary style of minutes; and
WHEREAS, it has since been established that the digital audio or digital audio -video recordings for the
Planning Commission are efficient and adequate to record the full and detailed content of all Planning
Commission discussions and hearings; and
WHEREAS, Action Minutes quickly show actions taken, identify individuals who participated in the
discussions, are a cost efficient use of staff time, free up staff for other duties, and avoid any possible
objections of what was or wasn't included in the minutes; and
WHEREAS, if a Board or Commission member wishes to include a written statement with the minutes,
and/or if for the Planning Commission adopts findings or conditions of approval in connection with making
land use decisions or recommendations, those written statements and findings and conditions shall be
included in its action minutes, including showing in "strikethrough/underline" format any changes to
proposed findings or conditions;
NOW, THEREFORE, IT IS HEREBY RESOLVED, that the City Council of the City of Ukiah establishes
Action Minutes in conjunction with the digital audio or digital audio -video recordings, which are to be kept
as permanent City records, as the official recordation of the meetings of the City Council, and all City
Boards, Commission, and Committees.
BE IT FURTHER RESOLVED that the Planning Commission's action minutes shall include within or
officially attached to the minutes all Findings and Conditions of Approval, adopted in connection with
making land use decisions. If any corrections, amendments, or other requested changes are made to the
proposed minutes by the motion to approve them, those changes shall be shown in strikethrough/underline
format together with an unmarked copy of the official minutes.
BE IT FURTHER RESOLVED that the current practice of taking minutes for each Board or Commission
will stay in effect until a digital audio or digital audio -video recording can concurrently be placed online with
the Action Minutes for public availability.
PASSED AND ADOPTED this 19th day of October, 2016, by the following roll call vote:
AYES: Councilmembers Crane, Mulheren, Doble, Brown, and Mayor Scalmanini
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
Kristine LaQvIer, City Clerk
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St phen G. Scalmanini, Mayor