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Home My WebLink About2000-10-04 PacketAGENDA SUMMARY ITEM NO. Urgency Item DATE: October 4, 2000 REPORT SUBJECT: Council Discussion and Approval of Modification to Contingency Plan for Disposal of County Waste Prior to Completion of the Ukiah Transfer Station Staff is requesting that an urgency item be placed on the City Council agenda for October 4, 2000, as the City of Ukiah has been informed that Jerry Ward will not be able to meet his commitment to complete the Willits Transfer Station until the end of November or beginning of December 2000, a delay of approximately one month. I received a letter from Paul Caylor, Solid Waste Division Director for Mendocino County, asking what the City of Ukiah's stance will be on Willits continuing to enter the City of Ukiah Landfill after November 1, as our contingency plan was based on wastestream calculations dependent on the Willits Transfer Station being opened by November 1,2000. It is staff's recommendation that Council approve Willits continuing to dispose their waste at the City of Ukiah Landfill, if they first agree to allow the entrance of County waste from the area surrounding the City of Ukiah to be deposited at the Willits Transfer Station at any time before the Ukiah Transfer Station on Taylor Drive is opened. We would request the guarantee of up to two months diversion when it is needed by the City of Ukiah, dependent on weather conditions at our Landfill site. Staff believes if the Willits City Council approves the unincorporated County area to deposit their waste for up to two months, from December 1, 2000 through June 1,2001 or completion of the Taylor Drive Transfer Station, the City of Ukiah will be able to meet its contingency plan requirements. Staff is requesting Council's discussion of this issue and recommending the aforementioned plan of action. Once approved by the City Council, this proposal will be made to the City of Willits and to the County Solid Waste Division Director. RECOMMENDED ACTION' Council discuss position relative to the City of Ukiah's Contingency Plan for disposal of waste and authorize the City Manager to forward a letter to the City of Willits and County of Mendocino relative to changes to the previously approved Contingency Plaq. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. N/A Citizen Advised: N/A Requested by: County of Mendocino/City Manager Prepared by: Candace Horsley, City Manager Attachment: 1. Septe)mber 29, 2000 letter from Paul Caylor APPROVED: Candace Horsley, City Manager 4:Can:ASRLandfllll0.00 '1 James M. Andersen COUNTY ADMINISTRATIVE OFFICER PAUL CAYLER Director September 29, 2000 Ms'. Candace Horsley Ukiah City Manager 300 Seminary Ave. Ukiah, CA 95482 SOLID WASTE DIVISION 559 LOW GAP ROAD UKIAH, CALIFORNIA 95482 (707) 463-4078 FAX: (707) 468-3427 RE: UKIAH LANDFILL Dear Candace: This letter follows our telephone conversation of yesterday, wherein I informed you that Mr. Jerry Ward, CEO of Solid Wastes of Willits, currently estimates that the Willits Transfer'Station will open on November 30, 2000. This is a four week delay. The critical issue is whether this delay will significantly alter capacity projections for the Ukiah Landfill (Landfill). The Landfill's closure date of June 2001 assumes that the City of Willits and the North County waste streams will be diverted from the Landfill as of November 1, 2000. The County desires that enough Landfill capacity be preserved in order that Ukiah Area self-haulers may continue to use the Landfill until the Taylor Drive Transfer Station is operational. I therefore respectfully request that you review this new development, and inform me at your earliest convenience regarding the City of Ukiah's position on this issue. Specifically, will the City of Ukiah prohibit disposal of the Willits and North County waste streams at the Landfill' as of November 1, 2000. Your prompt attention to this request is greatly appreciated. If you have any questions please contact me at 463-4078 or pcayler@saber.net. Solid Waste Division Director cc: file Willits Transfer Station Jim Andersen, Mendocino County CAO Gordon Logan, Willits City Manager Connie Jackson, Fort Bragg City Manager Jerry Ward, Solid Wastes of Willits WHEREAS, understanding the power of fire and the time it takes to escape a home fire put people at severe risk to fire death and injury; and WHEREAS, developing a home fire escape plan and practicing it at least twice a year are critical to escaping a fire safely; and WHEREAS, a complete home escape plan includes everyone in the household knowing two ways out of each room, having an outdoor location where everyone will meet upon exiting the home, and memorizing the local fire department's emergency telephone number; and WHEREAS, the Fire Prevention Week 2000 theme - "Fire Drills: The Great Escape? - emphasizes the importance of not only having a home escape plan but physically practicing it regularly; and WHEREAS, NFPA, the official sponsor of Fire Prevention Week, has documented nearly 60 lives saved as a direct result of families' participation in "The Great Escape" over the past two years; and WHEREAS, the fire service of the City of Ukiah is dedicated to the safety of life and property from the devastating effects of fire; and WHEREAS, the members of the fire service are joined by other concerned citizens of Ukiah, as well as other emergency service providers and safety advocates, businesses, schools, service clubs and organizations in their fire safety efforts. NOW, THEREFORE, I, Jim Mastin, Mayor of the City of Ukiah, do hereby proclaim the week of October 8-14, 2000 as FIRE PREVENTION WEEK. This week commemorates the Great Chicago Fire of 1871, which killed more than 250 persons, left 100,000 homeless and destroyed more than 17,400 buildings. For nearly 80 years since then, NFPA has successfully joined North American fire departments each year during Fire Prevention Week in a shared mission of making the public safer from fire. I call upon the people of Ukiah to participate in fire prevention activities at home, work, and school, and to execute "The Great Escape" to ensure their safety and the safety of their families in the event of a fire. Date: October 4~ 2000 and can kill a person long before the flames will; and Jim Mastin, Mayor PROCLA TION DOMESTIC VIOLENCE AWARENESS MONTH ~ and urge all citizens to activeIy participate in the scheduled activities and programs ~ sponsored by Project Sanctuary to work toward the elimination of personal and institutional violence. Jim Mastin, Mayor WHEREAS, violence against women and children continues to become more prevalent as a socialProblem because of the imbalance of power due to gender and age; and The problems of domestic violence are not confined to any group of people but cross all economic, racial, affectionaI preference, and societal barriers; and The crime of domestic violence defiles an individual's privacy, dignity, security, and humanity due to systematic use of physical, emotional, sexual, psychological, and economic control and/or abuse; and The impact of domestic violence is wide ranging, directly affecting women and children and society as a whole; and It is battered women themselves who have been at the forefront of efforts to bring peace and equality to the home; and Project Sanctuary in 1999, received over 1,800 domestic violence crisis calls, sheltered 118 battered women and children, furnished 2, 715 safe shelter bed nights, distributed food and clothing to 200families, and assisted in filing over 1,1 O0 temporary restraining orders, in addition to providing other supportive services. NOW, THEREFORE, I, Jim Mastin, Mayor of the City of Ukiah, on behatf of my fellow City Councilmembers, Phillip Ashiku, Phil Baldwin, Kathy Libby, and Roy Smith, in recognition of the important work done by domestic violence prevention programs, do hereby proclaim October, 2000, as 3b PROCLA M ATION less fortunate than' ourselves and working toward building strong, healthy communities; and WHEREAS, United Way, Sonoma-Mendocino-Lake is primarily a group of Mendocino-Lake help local people through organizations such as: The American Red Cross, Big Brothers Big Sisters of Mendocino County, The Greater Ukiah Senior ~Center, WillitsSeniors, Inc.,PeopleforPeopleOmbudsman, ProjectSanctuary, The~ Ford Street Project, Mendocino Family and Youth, North Coast Opportunities, Plowshares, Willits Community Services and Food Bank, Community Care Management, and The Ukiah Community Center; and WHEREAS, theCityofUkiahemployeescontinuetogenerouslysupportUnited Way, having contributed more than $3,000 in 1999; and WHEREAS, the City Council of the City of Ukiah wishes to congratulate United ~Way, Sonoma-Mendocino-Lakeforitspastendeavorsandwishesitwetlinthe~~ current drive for funds to continue and even add to those charitable institutions it assists in our community. NOW, THEREFORE, I, Jim Mastin, Mayor of the City of Ukiah, on behalf of my Smith, do hereby proclaim October, 2000, as UNITED WAY MONTH IN THE CITY OF UKIAH and urge support from every citizen, to the extent possible, for this campaign, its volunteer workers, agencies, and programs. ~ I Dated:Oct°ber4'2000 Jim Mastin, Mayor 3c MINUTES. OF THE UKIAH CITY COUNCIL Regular Meeting Wednesday, August 2, 2000 The Ukiah City Council met at a Regular Meeting on August 2, 2000, the notice for which had been legally noticed and posted, at 6:30 p.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following Councilmembers were present: Smith, Libby, Baldwin (arrived at 7:00 p.m.), Ashiku, and Mayor Mastin. Staff present: Public Utilities Director Barnes, Police Administrative Sergeant Dewey, Finance Director Elton, Assistant City Manager Fierro, Risk Manager Harris, City Manager Horsley, City Attorney Rapport, Deputy Public Works Director Seanor, Planning Director Stump, Police Chief Williams, and City Clerk Ulvila. 2. PLEDGE OF ALLEGIANCE Vice Mayor Ashiku led the Pledge of Allegiance. PROCLAMATION 3a. Habitat for Humanity Mayor Mastin read the Proclamation declaring August 9, 2000 as Habitat for Humanity Day in Ukiah. Darlene Bergere, President of Habitat for Humanity-Inland Mendocino County, accepted the Proclamation and thanked the City for their guidance and patience. A celebration is planned for August 9, 2000 and she encouraged people to caravan from Todd Grove Park to the two newly constructed homes on Leslie and Peach Street. 4. APPROVAL OF MINUTES 4a. Regular Meeting of July 5, 2000 MIS Libby/Smith approving the minutes of the Regular Meeting of July 5, 2000 as presented, carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Ashiku, and Mayor Mastin. NOES: None. ABSENT: Councilmember Baldwin. ABSTAIN: None. 5. RIGHT TO APPEAL DECISION Mayor Mastin read the appeal process. 6. CONSENT CALENDAR MIS Smith/Libby approving items a through e of the Consent Calendar as follows: a. Awarded Bid for Various Pole and Pad Mount Transformers in the Amount of $92,213.35 to Various Vendors; b. Rejected Claim for Damages Received From Mendocino County Probation Department and Janis Vanoven, and Referred to the Joint Powers Authority, Redwood Empire Municipal Insurance Fund; c. Received Report of Acquisition of Professional Services from EBA Wastechnologies in an Amount not to Exceed $7,970; d. Approved Budget Amendment for Police Department Towing of Abandoned Vehicles; DRAFT August 2, 2000 Page 1 of 14 e. ReceNed Notification Regarding a Three-Year Contract in the Amount of $22,475.52 with Evergreen Job & Safety Training to Provide Job and Safety Training to the Electric Department. Motion carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Ashiku, and Mayor Mastin. NOES: None. ABSENT: Councilmember Baldwin. ABSTAIN: None. 7. AUDIENCE COMMENTS ON NON-AGENDA ITEMS No one came forward to address Council. UNFINISHED BUSINESS 9a. Discussion of Perimeter Fencinq for the Proposed Gobbi Street Riverside Park Planning Director Stump discussed previous Council direction that staff look at alternative ideas for the perimeter fencing that would be a component of the "agricultural buffer" called for in the adopted Concept Plan for the Gobbi Street Riverside Park. He discussed the advantages and disadvantages of the three alternatives that consist of a masonry fence, wood fence, and a chain link fence. It is staff's determination that a chain link fence would be virtually maintenance free, and does not create a surface for graffiti application. Fence plantings, landscape contouring, and careful tree and shrub planting would provide significant relief to the institutional and stark appearance of the metal chain link material. The cost for installing chain link fencing ranges from $30,000 to $50,000, depending upon the height of the fence and the gauge/thickness of the chain link material. This would leave enough funding for other components of the phase one development. He recommended the chain link fencing with plantings for the security-fencing component of the phase one development project. Discussion followed concerning the eight-foot high chain link fence as well as the terrain in which it would be installed. It was noted by staff that some farmers have installed barbed wire fencing to deter individuals from going onto their property. Consensus of Council was to direct staff to proceed with option of chain link fencing with plantings to secure the property. UNFINISHED BUSINESS 9b. Proposed Settlement with Tom Cash, AKA "Taxi Guy" Finance Director Elton advised that he met with Mr. Cash and City Manager Horsley on two occasions. Mr. Cash provided various financial records related to his business operation. After review of the financial information submitted by Mr. Cash, staff recommends a settlement in the amount of $9,600 out of a total $15,891.27 ~till owed by Mr. Cash on his three loans. Upon Council approval, the City Attorney will draft a General Release of Liability. MIS Libby/Smith approving settlement with Tom Cash in the amount of $9,600, carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Ashiku, and Mayor Mastin. NOES: None. ABSENT: Councilmember Baldwin. ABSTAIN: None. DRAFT August 2, 2000 Page 2 of 14 UNFINISHED BUSINESS 9c. Discussion Concernin.q City's Non-Profit Community Based Orqanization Grants Proqram and Selection of SubcOmmittee to Evaluate Applications Received City Manager Horsley advised that during Budget deliberations, the City Council determined $30,000 would be set aside to assist local non-profit agencies with projects and programs they are unable to fund through other sources. It was determined that the Program would solicit applications and provide an opportunity for funding two times during the year. In prior years a subcommittee, consisting of two Councilmembers and City staff, meet to review the applications received by the deadline, rate the applications, and make a recommendation to the full Council for its final approval. Discussion followed concerning the amount of funding to be allocated for each funding cycle and application deadlines. Consensus of Council determined that the funding should be $20,000 for the first round and $10,000 for the second round in January 2001, and that applications should be returned by September 8, 2000. Councilmember Smith and Mayor Mastin advised that they have a conflict of interest and could not sit on the subcommittee. Councilmembers Libby and Baldwin volunteered to sit on the subcommittee, with Councilmember Ashiku as an alternate. Councilmember Libby made some suggestions to be incorporated into the letter and application, such as asking the applicants how the funds would impact the greatest amount of needy residents, and other ways in which they plan to raise money for their agency. MIRC Ashiku/Smith determining funding allocations for each cycle be $20,000 for the first cycle deadline of September 8, 2000, and $10,000 for the second cycle in January 2001, with the deadline of February 2, 2001, and that Councilmember Libby's suggestions concerning guidelines will be provided to the applicants, authorizing staff to solicit applications for the City's Non-Profit Community Based Organization Grants program, and that Councilmembers Libby and Baldwin will sit on the subcommittee to evaluate Applications received. Councilmember Baldwin recommended there be a question on the application concerning the wage structure of the agency so that the subcommittee can determine if they are paying a living wage. Discussion followed concerning Councilmember Baldwin's suggestion and it was noted that it might be difficult to find a non-profit agency that pays a living wage. Volunteerism in non-profit agencies was discussed. Consensus of Council was to include a question in the application concerning the hourly wage rate per employee, as a non-determining factor, for informational purposes only. DRAFT August 2, 2000 Page 3 of 14 Motion carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Ashiku, and Mayor Mastin. NOES: None. ABSENT: None. ABSTAIN: Councilmember Baldwin. 8. PUBLIC HEARING (7:00 P.M.) a. Introduction of Ordinance Revisinq Ukiah Municipal Code Division 9, Chapter 2, Article 15.5 (Homeless Facilities); Adoption of Resolution Establishinq Use and Development Guidelines for Homeless Shelters; and Approval of ~ Miti_aated Nec~ative Declaration City Manager Horsley distributed information that was recently presented to the Mendocino County Board of Supervisors by Ramona Ansoladehere from the Mendocino County Department of Social Services. Planning Director Stump discussed the amendment to the Ukiah Municipal Code with proposed new language that would establish a Use Permit process to review and approve homeless shelters of all types in most locations throughout the City. Additionally, the new Code language refers to "Homeless Shelter Use and Development Guidelines" that would be adopted in Resolution form by the City Council. He explained that the proposed regulations would provide opportunity for a variety of types of shelters in a broader area of the City. They also add much needed flexibility in Iocational and operational requirements. He discussed the Use Permit requirement called for in the new regulations and explained Exhibit A of the proposed Ordinance that references Use Permit Approval Guidelines. Discussion followed between staff and Council concerning zoning districts, footage requirements from schools and residential areas, and other elements related to the Guidelines. Mr. Stump noted that the proposed Ordinance and Resolution were sent to a variety of agencies and only one written comment letter was received from Doug Strong. Mr. Strong's comments were forwarded to the Planning Commission for consideration and were incorporated into the proposed Ordinance and Resolution. He advised that the Planning Commission approved the proposal with minor changes, and the City Attorney has also reviewed the documents. Councilmember Baldwin was of the opinion that the proposal before Council is significantly different than what the Planning Commission unanimously approved. He expressed particular concern to section 3A, Generally Acceptable Zoning Districts, of Exhibit A to the Resolution and questioned whether Council is proceeding legally in this matter. City Attorney Rapport discussed changes made to the Resolution and how some things from the Resolution were inserted into the Ordinance. He further discussed identifying zoning districts, allowed or permitted, as per Government Code procedures. He did not think there are significant changes to what the Planning Commission previously approved. He further explained the reason for the changes made to the documents. DRAFT August 2, 2000 Page 4 of 14 Considerable discussion followed concerning the proposed Ordinance and Resolution along with Exhibit A for each document. Concern was expressed by some Councilmembers that since the proposal before Council is different than previously approved by the Planning Commission, that the public should have the opportunity to further review the changes. Public Hearing Opened: 7:34 p.m. Chris advised that he has read the documents and expressed his support for the Ordinance and Resolution. He prefers the wording of the latest version and the changes will make it better to implement. Ed Harnett, Ukiah, was supportive of the needs of the homeless in the community and of the proposed Ordinance and Resolution. He was of the opinion that there is a need to address other issues, such as housing and a living wage for individuals. Upon questioning by Councilmember Ashiku, Mr. Harnett advised that he has not read the documents. Laura Golina DeLovato, Executive Director of Ukiah Community Center, encouraged Council to act positively on staff's recommendation. There is a need for a homeless shelter in the Ukiah community and the proposed Ordinance would assist in providing a temporary or permanent shelter facility. Mary Buckley, a Director of Plowshares, advised there is a need for a permanent homeless shelter in Ukiah. She expressed her appreciation to staff and the Planning Commission for drafting such an Ordinance and Resolution. She appreciated the trust in the Use 'Permit process that each individual site can be evaluated on its own individual merits. Ramona Ansoladehere, Housing Coordinator with the Mendocino County Department of Social Services, advised that a proposal was presented to the Board of Supervisors and the Board is very interested in this Ordinance. She also discussed the County developing partnerships with cities, non-profit agencies, and religious groups to address homeless issues. She is supportive of the recent changes to the Ordinance and Resolution. She felt the proposed Ordinance would allow more flexibility in selecting a site and approved of the Use Permit process. Discussion followed concerning "not in my back yard" (nimby) reaction in various zoning districts. It was noted that the new Ordinance would require a Public Hearing that will allow input from neighborhoods. Mark Rohloff, Director of The Ford Street Project, explained that the proposed Ordinance and Resolution would provide the framework for selecting a site. He explained that a large shelter is needed now. He discussed Exhibit A of the Resolution with regard to the size of a homeless shelter and noted a homeless shelter implies an unlimited time to stay. HUD defines a homeless shelter stay of up to six months, whereas transitional housing facilities DRAFT August 2, 2000 Page 5 of 14 can be for a longer period of time and can generally accommodate 60 to 70 individuals. Discussion followed concerning the matter of the definition of a "homeless facility" compared to a "homeless shelter", whether each would be considered a transitional or permanent facility, and the number of people it could accommodate. Jim Mulheren, Ukiah, advised that he has been involved with the issue of a homeless shelter during the past year and was of the opinion that once a site is identified, it will be more of an education process. Public Hearing Closed: 8:17 p.m. Council discussed whether to continue the matter to the next meeting and to allow the changes to the Ordinance and Resolution to be reviewed by the public. There was also discussion of whether to have the Ordinance and Resolution, as well as the Development Guidelines returned to the Planning Commission for review prior to Council taking action on the matter. Council and staff discussed the Use Permit process and it was noted that a Public Hearing would safeguard the public's interest and allow them to express their concerns. Considerable discussion followed concerning various aspects of the proposed Ordinance and Resolution along with their attachments. Motion BaldwinlAshiku to return the Use and Development Guidelines for Homeless Shelters to the Planning Commission for review and recommendation. Due to discussion concerning whether the Public Hearing would have to be noticed again if it is sent back to the Planning Commission, City Attorney Rapport advised that legally, Council is not required to return the documents to the Planning Commission since the changes made are not significant. Council could announce that the Public Hearing will be continued-to another date and continue with the Public Hearing process at that time to take public testimony. Councilmember Baldwin inquired if Council could delete Section 9171 - C concerning homeless facilities being approved in designated zoning district within the existing ordinance at this meeting. He was of the opinion that it is disrespectful to not allow the Planning Commission to review the document again since it is not what they approved. It was the opinion of City Attorney Rapport that deletion of this section would be considered a substantial change to what the Planning Commission considered. He further discussed the problems associated with the standards that are built into the existing Ordinance related to such items as bathrooms, etc. By only removing the prohibition on facilities in just one area, and leave all those standards in place, it would be something that the Planning Commission has not considered as an option. He further noted that the Planning Commission never considered deleting Section 9171-C from the existing Ordinance. Motion failed to pass by the following roll call vote: AYES: Councilmembers Libby and DRAFT August 2, 2000 Page 6 of 14 Baldwin. NOES: Councilmembers Smith, Ashiku, and Mayor Mastin. ABSENT: None. ABSTAIN: None. Motion Ashiku/Smith to continue the Public Hearing to the next Council meeting. It was noted by Mayor Mastin that Section 7 of the Negative Declaration has been omitted from the packet. It was noted by staff the item was not omitted, but rather a numbering error occurred. Minor corrections to the documents were noted. Motion carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: None. ABSTAIN: None. Discussion continued concerning requirements for renoticing the Public Hearing as well as the Planning Commission reviewing the changes made to the documents since their last review. Planning Director Stump advised that staff could renotice the Public Hearing and inform interested parties of when the matter will be rescheduled for Council's review. Recessed: 8:43 p.m. 8:43 p.m. - Councilmember Ashiku left the meeting. Reconvened: 8:52 p.m. 10. NEW BUSINESS a. AD~3rove Aqreement for Planninq/Buildin.q Department Plan Checkinq and Substitute Building Inspection Services with Coastland Civil Enqineerinq Inc. Planning Director Stump advised that in September of 1996, the City entered into a revised agreement with The Phillips Group of Santa Rosa for Building Permit plan checking services. Recently, The Phillips Group has indicated that they are no longer willing to perform the work called for in the 1996 agreement unless their compensation is increased approximately 25%. In response, staff explored alternatives, and has received a proposal from Coastland Civil Engineering, Inc. (Coastland) of Santa Rosa to perform the same services with a slightly reduced compensation package than articulated in the 1996 agreement. In addition, Coastland has indicated that they can provide the City with substitute building inspection services at a very reasonable cost. This will eliminate the need to fill the current vacant part-time substitute building inspector position, which has had high turnover during the past two years. If the contract with Coastland is approved by Council, staff will return with a budget amendment to reallocate the funds in the Non- Regular Salary account into the Contractual Services account. Discussion followed concerning the fees charged by Coastland for plan checking services and for substitute building inspection, in relation to the Fiscal Year Budget. MIRC Smith/Baldwin approving the agreement with Coastland Civil Engineering, Inc. for Planning/Building Department Plan Checking and Substitute Building Inspection Services, upon the of City Attorneys approval, carried by the following roll call vote: AYES: DRAFT August 2, 2000 Page 7 of 14 Councilmembers Smith, Libby, Baldwin, and Mayor Mastin. NOES: None. ABSENT: Councilmember Ashiku. ABSTAIN: None. NEW BUSINESS 10b. A~mroval of City Council Response to Grand Jury Report on the Operation of the Ukiah Police Department and Oversiqht Review of the City Finances City Manager Horsley advised that the City has received two Grand Jury Report requests regarding the Police Department and City Finance/Personnel Departments. The Grand Jury foreman is asking for the City's response to these two reports by August 31,2000, so that it can be included in the second printing of the Grant Jury Report and Responses. She discussed the draft letters of response prepared by Police Chief John Williams, Finance Director Gordon Elton, and Personnel Officer Melody Harris, and City Manager Horsley. Overall, staff is very pleased with the reports and with the few findings concurred or addressed in the reports. MIRC Baldwin/Smith authorizing Mayor Mastin to execute a letter of response for submittal to the Grand Jury. Councilmember Smith discussed training staff concerning individuals with developmental disabilities. Motion carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, and Mayor Mastin. NOES: None. ABSENT: Councilmember Ashiku. ABSTAIN: None. NEW BUSINESS 10c. Discussion of Ballot Measures, Ballot Arquments, and Adoption of Resolution Presentinq Ballot Measures for Appointed City Clerk, Mayor, and Four-Year Mayor Term, and Possibly to Increase Transient Occupancy Tax from 8% to 10% in the City of Ukiah Mayor Mastin advised that at the last Council meeting, Council decided not to go forward with the ballot measure to increase the Transient Occupancy Tax, however, due to a number of questions expressed by Council and a request to have the matter included on the agenda, staff has provided further information for Council consideration. City Manager Horsley explained that staff has provided Council with information concerning the election timelines and requirements, Ballot Measure Verbiage and Arguments, information regarding the Transient Occupancy Tax (TOT) and possible effects on the City of Ukiah, and the City Attorney's response to several questions asked at the previous Council meeting. The City Attorney has also provided answers to several questions asked by Council concerning the Ballot Measures for Mayor. City Clerk Ulvila discussed the Calendar for the General Municipal Election for the November 7, 2000 election and explained the timeline and procedures for Ballot Measures and Arguments. She noted that Notice of Ballot Measures was published on July 23, with a deadline of August 1,2000. No Arguments for or against the measures were received. DRAFT August 2, 2000 Page 8 of 14 She explained that there was an error in Resolution 2001-10 adopted by Council at the last meeting and that an amended notice will be published that will include any changes or additions, if any, made by Council at this meeting. She advised that August 2, 2000 is the last day for Council to adopt a Resolution approving any Ballot Measures for the November election. Confirmation was received from Mendocino County Clerk Marsha Wharff that she would be agreeable to accepting Arguments for/against Ballot Measures by August 15, 2000. This would allow publication of an Amended Notice on August 4, 2000, with the deadline for receiving Arguments of August 14, 2000. Any citizen wishing to submit an argument for/against a measure should submit it to the City Clerk and she will forward it to the Mendocino County Clerk at the end of the deadline. City Attorney Rapport advised that if more than one argument is submitted for or against a measure, the City Clerk has to pick the one she considers to be the most representative. Only one argument for and one against a measure is submitted to the Mendocino County Clerk regardless of how many are actually submitted. City Manager Horsley discussed verbiage for Ballot Measures arguments since Council needs to approve exact wording of measures in a Resolution. Various scenarios were given since several Councilmembers had called her with concern about the wording of the measures. The City Attorney's Impartial Analysis for the measures concerning the City Clerk and two for the Mayor were distributed to Council at the meeting. Included in the Council Packets were draft arguments in favor of appointed City Clerk and Mayor in the Staff Report. She advised that the current budget contains an estimated $235,000 to be received from Transient Occupancy Tax (TOT) at the 8% rate. However, two Site Development Permit applications for new motels have been submitted to the Planning Department and if approved, could add an additional 127 rooms within the City Limits. She discussed the differences in projected revenue with the TOT increase. At Council's previous meeting there was considerable discussion as to how this money could be used. She discussed Economic Development and tourism issues that need to be developed, a program for business retention within the City and how we can assist current businesses, outlets for increasing tourism and promoting the Ukiah area, expansion of the Fa(;ade Improvement Program to allow a greater area to benefit from the program, and marketing tools such as motel guides and expansion of the City's Web page. Other projects of interest noted by Council are the Skateboard Park, Recreation Center, and development of Riverside Park. She explained that the City Attorney believes that increasing the TOT only requires a majority vote as long as the measure does not specify how the tax revenues must be used. If the tax measure specifies the use of the revenues it becomes a special tax and requires a 2/3 favorable vote to pass. Councilmember Libby noted that at the last Council meeting they did not have the information presented by staff concerning the TOT, however, Council did discuss the DRAFT August 2, 2000 Page 9 of 14 matter and voted not to bring it back again. She questioned whether it was proper for staff to bring the matter back to Council since they already voted on it. City Attorney Rapport did not think it was improper to bring the TOT issue back to Council. There were a lot of questions at the last meeting and he thought that was the reason why Council decided not to act at that time. Staff therefore is providing Council with the information requested and this will be Council's last opportunity to deal with the issue before this election cycle is passed. Councilmember Libby understood that when Council votes on something, it couldn't be brought back unless a Councilmember who votes in the majority brings it back. City Attorney Rapport explained that this applies if Council is reconsidering an action that Council already took. You have to take it at the same meeting where the action was originally taken and then someone who voted in favor of the measure can only reconsider it on a motion. The item before Council concerning the TOT is not reconsideration but is just being brought back to Council again. Staff is not asking Council to reconsider the matter that was voted on at the last meeting. There is nothing that prevents Council from taking up an item, anew, at a subsequent meeting. Council discussed and expressed their views concerning the suggested verbiage for the Ballot Measures concerning the City Clerk and Mayor, as noted on page 2 of the Agenda Summary Report. City Attorney Rapport presented a legal point of order by stating that under Government Code Section 36509, if you are going to put on the ballot the measure to propose making the City Clerk's office appointed, it has to be stated in the following form: "Shall the office of the City Clerk be appointive?" The measure has to use the word "appointed" and be substantially in the form of a statutory question. He advised that it is different for the position of Mayor. The statutes say that if you put on the ballot a measure making the Mayor elective, then you have to ask the question "Shall the electors elect the Mayor and four City Councilmembers?" as the measure. It also says that you can always put on the ballot to eliminate the position of elected Mayor. Councilmember Baldwin discussed the matter of conflicting propositions. MIRC Mayor 1. 2. . Libby/Smith regarding the verbiage for the Ballot Measures for City Clerk and to read as follows: "Shall the office of the City Clerk be appointed rather than elected?" "Shall the office of Mayor be appointed by the City Council from among the five elected City Councilmembers rather than elected?" "If the office of elective Mayor remains an elected position should the current two-year term of office be increased to a four-year term of office? Motion carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, and Mayor Mastin. NOES: None. ABSENT: Councilmember Ashiku. ABSTAIN: None. DRAFT August 2, 2000 Page 10 of 14 City Attorney Rapport discussed Proposition 62 that was codified in the Government Code and specifies a majority vote for general taxes and two-thirds vote for special taxes. If it's a general tax, not a property tax and not a special tax, it can pass by a majority vote. If it's a special tax then it requires a two-thirds vote. A special tax is a tax that is passed for a specific purpose as opposed to a general tax that is a revenue raising measure that puts additional funds in the General Fund of the jurisdiction. Councilmember Baldwin inquired if Council can designate in a resolution how it intends to use the additional revenue if the measure passes. City Attorney Rapport explained that if it were not phrased on the Ballot Measure, then the Ballot Measure presented to the voters would be considered a general tax. There is noting to prevent the Council from deciding how it wants to spend any anticipated revenues that could result from that measure. Council could do that at this meeting or at a subsequent meeting prior to the election so that the voters would know how you intend to use the additional revenues. However, this would not be something that the voters would vote upon that would be binding on the Council and that could only be changed through another vote of the electorate. He reiterated that Council could adopt a resolution as soon as their next meeting, if at all, so that the public would be aware prior to the election. Discussion followed concerning differences between a Special Tax and a General Tax and how other cities have handled similar situations and designating increased revenue for specific purposes. Elizabeth Brazil, representing the Chamber of Commerce, discussed how Mendocino County dealt with the situation when they increased their TOT two years ago. The Mendocino Alliance was formed after the passage of the measure that included the Chamber of Commerce, Employers Council, Winegrowers Alliance, and other groups and they assisted in the passage of that tax. City Manager Horsley advised that at the Board of Supervisors meeting, they stated that they would be willing to allocate money from the increased tax into the Alliance. Councilmember Baldwin was of the opinion that Council should support the measure with a resolution explaining how this Council intends to spend the increase. He recommended additional revenue resulting from the increased 2% of TOT should be used only for Ukiah commercial area beautification, parks and open space acquisition and development, homeless shelter support, and Ukiah promotional activities. He stressed the importance of locking the increased funds for specific purposes. He also noted the importance of beautifying Perkins and State Streets. Councilmember Libby did not support the increase unless it was put on the ballot as a Special Tax because she felt a Resolution would not guarantee the funds would be used for those purposes since the makeup of the Council could change with the next election and they could change the Resolution. DRAFT August 2, 2000 Page 11 of 14 Mayor Mastin felt the increase in TOT could potentially resolve two long-standing and important issues of the homeless shelter and a Skateboard Park. He discussed tourism and beautification of the City. He was confident that a future Council would be respectful of decisions made by this Council and that the spirit of the plan is continued. He felt promoting Ukiah is very important. MIRC Baldwin/Smith directing staff to bring back a resolution for Council consideration in two weeks that supports an increase in TOT tax from 8% to 10% to be used solely for the following purposes: Ukiah commercial area beautification, parks and open space acquisition and/or development, homeless shelter support, and Ukiah promotional activities. City Attorney Rapport advised Council concerning the preferred wording for use of the funds. M/RC Baldwin/Smith amending the motion and directing staff to bring back a resolution for Council consideration in two weeks that Council will use increased revenues which may result from the Ballot Measure of increasing the TOT tax from 8% to 10% solely for these purposes: Ukiah commercial area beautification, parks and open space acquisition and/or development, homeless shelter support, and Ukiah promotional activities. Councilmember Libby advised, for the record, that she "will not be voting for this because we are not specifying on the Measure where the revenue is going." Motion carried by the following roll call vote: AYES: Councilmembers Smith, Baldwin, and Mayor Mastin. NOES: Councilmember Libby. ABSENT: Councilmember Ashiku. ABSTAIN: None. City Attorney Rapport noted that paragraph 3 of the Resolution, Attachment 4, will need to be rewritten to "City Councilmembers shall file ballot arguments..." MIRC Baldwin/Smith Adopting Resolution presenting four ballot measures for Appointed City Clerk and Mayor, for Four Year Mayor Term, to Increase TOT from 8% to 10% in the City of Ukiah, and to change the wording of paragraph 3 from "The City Council shall..." to "City Councilmembers shall..." Councilmember Libby inquired if the vote on the Resolution would put the TOT on the ballot. She requested that the TOT measure be included in a separate Resolution. Discussion followed concerning Councilmember Libby's proposal. M/RC Baldwin/Smith withdrawing previous motion. MIRC Baldwin/Smith Adopting Resolution No. 2001-11, presenting three ballot measures for Appointed City Clerk and Mayor, for Four Year Mayor Term, to read as DRAFT August 2, 2000 Page 12 of 14 follows: 1. "Shall the office of the City Clerk be appointed rather than elected?" 2. "Shall the office of Mayor be appointed by the City Council from among the five elected City Councilmembers rather than elected?" 3. "If the office of elective Mayor remains an elected position should the current two-year term of office be increased to a four-year term of office?" Motion carried by the following roll call vote: .AYES: Councilmembers Smith, Libby, Baldwin, and Mayor Mastin. NOES: None..ABSENT: Councilmember Ashiku..ABST.AIN: None. MIRC Baldwin/Smith Adopting Resolution No. 20010-12 presenting one ballot measure to "Amend Ukiah City Code Section 1752 by increasing the Hotel-Motel Room Occupancy Tax from 8% to 10% in the City of Ukiah", and to change the wording of paragraph 3 from "The city Council shall..." to "City Councilmembers shall..." carried by the following roll call vote: AYES: Councilmembers Smith, Baldwin, and Mayor Mastin. NOES: Councilmember Libby. ABSENT: Councilmember Ashiku. ABSTAIN: None. 11. COUNCIL REPORTS Councilmember Smith reported spending a week at Eagle Lake and he visited a skateboard facility in Susanville. He described the skateboard facility, noting it is located in a neighborhood park across the street from residences. Councilmember Libby reported that she attended a County Recreation Center Committee meeting and they are selecting their Board of Directors. She inquired if Council wants their representative to be an ex-officio member or a voting member. Consensus of Council was that the representative on the County Recreation Center Committee be a voting member. Councilmember Baldwin drew attention to a sign on South Dora for Meadows Physical Therapy that is very unattractive. He felt the sign ordinance needs to be revisited with regard to the quality of signs. Councilmember Libby explained that she spoke to Building Inspector Tuliback about signage and noted that it is the City's policy not to take action on signs unless there has been a complaint. Mayor Mastin reported that Planning Commission Chairman Eric Larson suffered a stroke last Friday and he is still in hospital. He discussed his condition. City Manager Horsley reported that staff sent him a card from Council. Mayor Mastin reportedly made an error concerning the ribbon cutting ceremony for the new Veterans Administration Hospital on Hospital Drive. He thought the ceremony was today, but it was yesterday. DRAFT August 2, 2000 Page 13 of 14 Last weekend he attended the very successful production of Ukiah Symphony's The Music Man at Fetzer Vineyards in Hopland. Also, last Sunday was Ukiah Player's Sunset at the Cellars with a number of groups playing at Charlie and Marsha Barra's Redwood Cellars. He advised that the founder of Habitat for Humanity would be in attendance at their next meeting on August 9th. On August 10, 2000, he plans to take a two-day bus tour with MTA Director Bruce Richard from Santa Rosa, up the coast to Fort Bragg, and back to Ukiah. The purpose of the bus trip is to speak with riders and check out the new buses. He advised that he will be out of town this Sunday and will be unable to attend the California Human Development Corporation festivities and ribbon cutting ceremony. Councilmember Libby volunteered to attend on behalf of the City Council. 12. CITY MANAGER/CITY CLERK REPORTS City Manager Horsley reported that tomorrow she and the Mayor would be interviewed on radio station KUKI. She also reported that Mrs. Golden has contacted staff and has asked for an extension of the time requirements concerning the abatement proceedings for the structures located on South State Street. Staff told her that they would consider her request if there is evidence that she is making progress concerning the matter. 10:37 p.m. - Adjourned to Closed Session. 13. CLOSED SESSION a. G.C. ~54957.6 - Conference with Labor Neqotiator Employee Negotiations: All Units Labor Negotiator: Candace Horsley No action taken. 14. ADJOURNMENT There being no further business, the City Council meeting was adjourned at 11:10 p.m. Marie Ulvila, City Clerk DRAFT August 2, 2000 Page 14 of 14 4b MINUTES OF THE UKIAH CITY COUNCIL Regular Meeting Wednesday, August 16, 2000 The Ukiah City Council met at a Regular Meeting on August 16, 2000, the notice for which had been legally noticed and posted, at 6:30 p.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following Councilmembers were present: Smith, Libby, Baldwin, Ashiku (6:32 p.m.), and Mayor Mastin. Staff present: Community Services Director DeKnoblough, Finance Director Elton, Assistant City Manager Fierro, Risk Manager/Budget Officer Harris, City Manager Horsley, City Attorney Rapport, Planning Director Stump, and City Clerk Ulvila. 2. PLEDGE OF ALLEGIANCE Assistant City Manager Fierro led the Pledge of Allegiance. 3. COMMENDATIONS 3a. Terry Eib Mayor Mastin read a commendation presented to Terry Eib in appreciation for his 29+ years of dedicated service to the City of Ukiah. Terry Eib stated he has enjoyed working with the City over the years. 4. PROCLAMATION a. Hazmobile Week - Auqust 20-26, 2000 Mayor Mastin read a Proclamation designating Hazmobile Week during August 20-26, 2000. Mike Sweeney, General Manager of Mendocino Solid Waste Management Authority (MSWMA) accepted the Proclamation on behalf of MSWMA. He read a statement from Bruce Burton, Chairman of MSWMA, concerning their joint partnership with the City. Mr. Sweeney advised they plan to expand the services in November and will come back to Council with a proposal for collection of disposable hazardous waste. APPROVAL OF MINUTES Special Meetinq of June 28, 2000- Continued Regular Meetin.q of July 19, 2000 - Continued Au.qust 2, 2000- Continued 6. RIGHT TO APPEAL DECISION Mayor Mastin read the Appeal Process. 7. CONSENT CALENDAR MIS Baldwin/Smith approving items a through k of the Consent Calendar as follows: a. Approved Disbursements for Month of July 2000; b. Awarded Bid for Compact Pick-Up to Henry Curtis for the Sum of $12,822.86; c. Rejected Claim for Damages from Ryan and Michelle Hobbs, and Referred DRAFT August 16, 2000 Page 1 of 13 do eo go h° to Joint Powers Authority, Redwood Empire Municipal Insurance Fund; Awarded Bid for Sodium Hydroxide Products to Sierra Chemical Co. in the Amount of $271.08 per Dry Ton; Approved Request for Approval of Associate Planner II and Electrical Distribution Associate Positions and Salary Classifications; Approved Publishing Services by Ukiah Daily Journal for Fiscal Year2000/2001 in the Amount of $4.21 Per Column Inch for the First Day and $2.94 for Additional Days for the Period of July 1,2000 through December 31,2000, and in the Amount of ~4.42 Per Column Inch for the First Day and $3.08 for Additional Days for the Period of January 1, 2001 Through June 30, 2001; Adopted Resolution No. 2001-13 Summarily Vacating Two Public Utility Easements Pursuant to Chapter 4, Part 3, Division 9 of the California Streets and Highways Code; Received Report of Emergency Rental of Caterpillar 826G Compactor fort the Ukiah Solid Waste Disposal Site; Received Report to City Council Regarding Purchase of Chlorine Tablets for Municipal Swimming Pool from Lincoln Equipment in the Amount of $6,006.00; Awarded Bid to West Star Distributing for Purchase of Replacement Fairway Mower in the Amount of $35,392.50; Received Report of Disposition of Surplused Materials, Used Equipment and Supplies. 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS No one came forward to address Council. 10. UNFINISHED BUSINESS 10a. Adoption of Resolution Approving Use of Increase in Transient Occupancy Tax City Manager Horsley advised that at the August 2, 2000 City Council meeting, Council approved placing the issue of modifying the Transient Occupancy Tax (TOT) from 8% to 10% within the City boundaries on the November ballot. Additionally, the Council directed staff to return with a Resolution that would designate these increased funds solely for the purposes of: Promotion of the City of Ukiah and its tourist industry; Beautification of commercial areas in the City of Ukiah; Support of homeless shelters; and the acquisition or development of parks and open space in the City of Ukiah. She advised that the City Attorney prepared the proposed Resolution. She explained that when the County increased their TOT, they designated a certain percentage of the TOT toward tourism. Councilmember Baldwin recommended a change to the proposed Resolution to include beautification of major commercial thoroughfares such as State, Perkins, and Gobbi Streets. City Manager Horsley explained that there has been a desire to improve Main Street and to add landscaping to parking lots, which could be included as part of the overall DRAFT August 16, 2000 Page 2 of 13 beautification of the downtown area. A brief discussion followed concerning Councilmember Baldwin's recommendations and it was decided to leave the Resolution as presented. MIS BaldwinlAshiku adopting Resolution No. 2001-14 establishing allowable uses of Hotel-Motel Room Occupancy Tax Revenues resulting from an increase in the tax rate from 8% to 10%. Councilmember Libby was not supportive of the Resolution, and felt the description of how the funds would be spent should be included in the Ballot Measure that goes before the voters. Motion carried by the following roll call vote: AYES: Councilmembers Smith, Baldwin, Ashiku, and Mayor Mastin. NOES: Councilmember Libby. ABSENT: None. ABSTAIN: None. 10b. Approval of Amendment to Agreement with Ukiah Solid Wastes Systems, Inc. for the Transport and Disposal of Solid Waste City Manager Horsley discussed the history behind the Agreement with Ukiah Solid Wastes Systems, Inc. and the disposition of the Taylor Drive Transfer Station, as noted in her staff report. The Agreement was prepared by the City Attorney and has been agreed to by Solid Waste Systems, Inc. MIS AshikulSmith approving amendment to Agreement with Ukiah Solid Wastes Systems, Inc. and authorizing the City Manager to execute amended Agreement on behalf of the City of Ukiah, carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: None. ABSTAIN: None. 11b. Presentation and Discussion of Local Business Liaison Proc~ram City Manager Horsley explained that it is a priority of the City that we retain the many small "Mom and Pop" businesses that have been the strong foundation to our community for many years. The downtown area provides recreational shopping, a mixed use of businesses, is aesthetically pleasing, and enhances the environment for the shopper. This same sense of uniqueness can and should be extended beyond the borders of the immediate downtown area. The City has formed strong partnerships with both the Ukiah Main Street Program and the Greater Ukiah Chamber of Commerce to achieve the many projects and goals under the City's economic development umbrella. She recommended Assistant City Manager Fierro be appointed as the liaison from the City to work directly with the business community. Information regarding Redevelopment Agency programs, rehabilitation programs, Community Development Block Grants, Economic Development Financing Corporation loan funds and other financing tools that may be available, can be developed into a brochure format for easy access and understanding. The City would formulate additional Development Business Assistance Programs that will meet the changing needs of the business community. The DRAFT August 16, 2000 Page 3 of 13 Redevelopment Agency could expand the "downtown core" area to provide assistance to a larger geographical area, specifically along State and Main Streets. An integral element in developing the City's relationship with the local business community is to work closely with the Chamber of Commerce and the Main Street Program. Consensus of Council thought the Local Business Liaison Program would greatly benefit the community. Discussion followed concerning how the Program would work with the liaison, funding sources, and providing information to the business community. Staff noted that the survey questions would be presented to Council for review prior to distribution to businesses. NEW BUSINESS 11c. Discussion and Direction Regarding Thomas Plaza Fountain Community Services Director DeKnoblough discussed the matter of the Alex Thomas Plaza Fountain being extensively damaged and liability issues related to these damages that make it inoperable. Abuse and vandalism of the facility has been a regular issue with a primary focus on the fountain and the restrooms. He described the damage to the fountain caused by individuals climbing in and on the fountain as well as skateboarders utilizing the fountain seats and walls for jumps, and referred to photos in his staff report. The costs to replace the current fountain with another water element would cost a minimum of $20,000. Another option would be to utilize the area occupied by the fountain as a planter for trees. He noted that the fountain itself does not require much maintenance. He recommended removal of the fountain and requested direction from Council as to the type of element they would prefer as a replacement. Discussion followed concerning elements that could be employed to minimize future damage to a fountain. Costs factors concerning repairing the existing fountain were noted to be higher than replacement costs and that the fountain would be difficult to repair. Councilmember Ashiku volunteered to work with Mr. DeKnoblough concerning design concepts that would restrict individuals from damaging the fountain. Discussion continued concerning the damage to the fountain and the lack of respect for public property. Consensus of Council directed staff to demolish the existing fountain due to liability issues, and to research other fountain designs as a replacement. PUBLIC HEARING 9a. Public Hearinq to Consider the Annual Grantee Performance Report for Community Development Block Grant (CDBG) #99-STBG-1391, Possible Amendments to the Grant, and the CDBG Program in General Risk Manager/Budget Officer Harris advised that the City was awarded a $352,000 CDBG grant in October 1999 to assist the Ukiah Community Center (UCC) in purchasing the property and building it presently occupies at 888 North State Street. This acquisition DRAFT August 16, 2000 Page 4 of 13 will assure UCC's long-term site control and rental savings that can be utilized for providing services for targeted income persons. The total cost to purchase the property/building was $321,581.47 with $317,904.11 coming from the CDBG grant. The balance of the grant can be expended for items related to the purchase, such as parking lot improvements. A maximum of $500,000 per category grantor allocation of economic development and $800,000 to the jurisdiction is available in one year. A jurisdiction may also have two $35,000 Planning and Technical Assistance grants per year. Public Hearing Opened: 7:20 p.m. No one came forward. Public Hearing Closed: 7:21 p.m. MIS Baldwin/Smith approving Annual Grantee Performance Report for Community Development Block Grant #99-EDBG-1391. Councilmember Libby inquired if the Grant would include Native Americans. Mr. Harris discussed options available to Native Americans living on Rancherias. Motion carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: None. ABSTAIN: None. PUBLIC HEARING 9b. Introduction of Ordinance Amendinq the Airport Industrial Park Planned Development to Allow Hotels and Restaurants in the Professional Office Land Use Designation 9c. Appeal of Planninq Commission Condition of Approval No. 48 for Major Site Development Permit No. 0026 Permit Limitinq Monument Siqn to Eight Feet in Height City Manager Horsley advised that the Public Hearings would be heard on August 18, 2000 at 3:30 p.m. Planning Director Stump advised that the newspaper did not publish the Public Notice originally scheduled for a Public Hearing on August 16, 2000. Staff immediately renoticed the Public Hearing for Friday, August 18, 2000. 9d. Continued Public Hearinq: Introduction of Ordinance Revisinq Ukiah Municipal Code Division 9, Chapter 2, Article 15.5 (Homeless Facilities); Adoption of Resolution Establishinc~ Use and Development Guidelines for Homeless Shelters; and Approval of a Mitigated Neqative Declaration Planning Director Stump advised that at the August 2, 2000 meeting, Council conducted a Public Hearing and discussed proposed amendments to the Ukiah Municipal Code to update the current provisions for homeless facilities. At the conclusion of the discussion, the Council decided to continue the matter to allow interested people time to review and comment on additional changes recommended by the City Attorney. He advised that staff sent copies of the proposed City Attorney changes to the Ordinance to everyone who has DRAFT August 16, 2000 Page 5 of 13 participated or expressed an interest in this project. To date, staff has not received any written or verbal comments. Public Hearing Opened: 7:26 p.m. Kimbell Richmond, Ukiah resident for over 20 years, advised that homelessness is a growing problem in our society and he urged Council to find a solution. He discussed the relationship of homeless persons to drug and alcohol addiction, as well as mental health problems. Ed Harnett, Ukiah, was supportive of the City taking care of homeless people, however, he was of the opinion that the proposed Ordinance will make it more restrictive to locate a site. Public Hearing Closed: 7:34 p.m. Discussion followed concerning the proposed Ordinance and Homeless Shelter Guidelines. It was noted that the Guidelines state a homeless shelter should be located a certain distance from residences, however, it was noted that individuals might have to travel through a residential area to reach the shelter. The concept of "Not In My Back Yard" (Nimby) was further discussed with regard to residential areas. Mr. Stump explained that the Guidelines address avoiding adverse impacts to neighborhoods, as well as acknowledging topography features, existing vegetation and other barriers that would act as a buffer between the shelter and residential areas. Councilmember Baldwin addressed the fact that some businesses complained when a shelter site was located near their businesses. He further discussed the Nimbly factor for all zoning districts. Discussion concerning potential problems outside the confines of the shelter followed. It was noted that there must be a management plan of operation for how the shelter would operate once opened. Discussion continued concerning the Homeless Shelter Committee and the progress they have made to identify the needs of the community and to locate a site. Providing social and health services to homeless individuals was addressed. It was also noted that some homeless families expressed concern for the children staying at the St. Mary's Shelter while in the presence of single homeless individuals. The concept of having multiple shelters to deal with the issues of families and individuals who are homeless was discussed as an option. Mr. Stump advised that he contacted the majority of the Planning Commission members and they were of the opinion that the proposed changes to the Ordinance are minor in nature and need not be reviewed by the Planning Commission again. MIS AshikulSmith Approving the Mitigated Negative Declaration for Homeless Shelter Facilities. DRAFT August 16, 2000 Page 6 of 13 Councilmember Libby inquired as to the status of the County's commitment to providing a homeless shelter. Mr. Stump advised that he spoke to Ramona Ansoladehere from the Department of Social Services and they have taken draft material to County staff and the Board of Supervisors for review. He noted that the City is partnering with the County agencies on this matter. The County appears to be very interested in what the City is doing concerning the matter. Motion carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: None. ABSTAIN: None. MIS AshikulSmith to introduce Ordinance by Title Only, Amending Article 15.5 (Homeless Facilities), Chapter 2 (Zoning) of Division 9 of the Ukiah Municipal Code, carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: None. ABSTAIN: None. City Clerk Ulvila read the title of the Ordinance. MIS AshikulSmith to introduce Ordinance Amending Article 15.5 (Homeless Facilities), Chapter 2 (Zoning) of Division 9 of the Ukiah Municipal Code, carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: None. ABSTAIN: None MIS AshikulSmith Adopting Resolution No. 2001- 15 establishing Homeless Shelter Use and Development Guidelines for siting, designing and using homeless facilities, carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: None. ABSTAIN: None. Recessed: 7:59 p.m. Reconvened: 8:07 p.m. 11. NEW BUSINESS 11a. Discussion of City of Ukiah Living WaQe Ordinance - Councilmember Baldwin Councilmember Smith announced he has a Conflict of Interest with regard to the matter and recused himself from the meeting at 8:08 p.m. City Attorney Rapport explained that as a contractor with the City, the proposed Ordinance might not affect him. Since he doesn't have a vote in the matter, he is not required to leave the meeting. Councilmember Baldwin explained that the draft Living Wage Ordinance states that City financial assistance recipients receiving more than $10,000, and private service providers to the City with contracts of $10,000 or more must pay a wage of $8.75 per hour with health coverage, or $10.00 per hour without such insurance. The proposal also calls for DRAFT August 16, 2000 Page 7 of 13 contractors and financial recipients to provide at least twelve days compensated days off yearly. Exempted from the Living Wage Ordinance are benefiting businesses employing fewer than five workers. The draft Ordinance calls for yearly adjustments upward of the wage based on changes in the consumer price index. He referred to the recent report presented to Council entitled Hunger in Mendocir~o County and is of the opinion that underpaying employees fosters high turnover, absenteeism and lackluster performance. He felt adequate compensation by private providers will increase productivity, efficiency, workplace stability, and good citizenship. Karen Poploski voiced her support for the Ordinance and noted that it would set a tone that the City cares about its community. Individuals earning a living wage do not need public assistance and children will benefit by the measure. Bruce Foster, sole operator of a business in Ukiah, opposed the Ordinance. He discussed the idea of minimum wages and was not supportive of the City interfering with the betterment of the community to make the economy work. Ed Harnett, Ukiah, expressed his support of the Ordinance and felt we need to increase the standard of living in the community. Tola Levenson felt the Ordinance would provide workers with money to meet their needs without public assistance. She also noted that a cause for homelessness is because people cannot afford to pay for a rental unit. James Cotterton, Ukiah, spoke in support of a Living Wage Ordinance and that the City needs to do more to attract responsible, long-term businesses to Ukiah. People should not have to struggle when others are doing so well. Terry Poploski, President of the National Letter Carriers Association and Mendocino County Coalition of Union Members, expressed his support of the Ordinance and felt that no one who works for a living should struggle in poverty. He felt that public money should not fund jobs that do not pay a living wage and that the matter of "working poor" needs to be brought to the forefront. He discussed the annual Letter Carriers Food Drive in Ukiah. Laura Golino DeLovato, Executive Director of the Ukiah Community Center, expressed her support of a living wage and she discussed the issue of the working poor who cannot provide for their family. Jose Coletta advised that he is employed and felt the City should not be involved in what business owners pay their employees. The government should decide that people should be paid according to their skills. He opposed the Ordinance. Kathy Spencer, President of the Greater Ukiah Chamber of Commerce, advised that the Chamber Board of Directors voted unanimously against the proposed Ordinance. They were of the opinion that a local business paying a living wage could be at a disadvantage. DRAFT August 16, 2000 Page 8 of 13 Jim Mayfield, business owner in Ukiah, provided illustrations of effects on day to day operations with regard to wages. He discussed entry-level jobs and providing incentives to employees. He felt that some unintended consequences would eliminate entry level jobs and that Council needs to be very careful about its intention. Randy Foster, Ukiah, advised that her and her husband own Foster's Tires in Ukiah and would have to lay off some employees if they were required to pay all of them the minimum wage proposed in the Ordinance. She opposed government regulating wages. She continued to discuss business expenses, such as liability and health insurance benefits. The proposed Ordinance would create a strain on their business. Paul Andersen, Ukiah, explained that the current minimum wage is significantly less than the poverty level and he is supportive of the proposed Ordinance. He discussed affordable housing in Ukiah being a problem. Kimbell Richmond, Ukiah, was of the opinion that the living wage is only for a selective group of people having a business relationship with the City. He advised that he couldn't participate in the bidding process with the City because he cannot provide a $1 million insurance policy. Richard Johnson, publisher of the Environmental Newspaper in Mendocino County, discussed capitalism and felt the function of government is to make business profitable and to keep their hands out of the economy. He was of the opinion that the proposal would only help a few workers and those that do business with the City. He is supportive of the Ordinance and felt it would say that the City really cares about people. Ross Liberty, resident on Boonville Road, felt it is Council's job to represent the taxpayers. He does not support donating taxpayer money to such a cause. Chris Oberty discussed economic and moral arguments/opinions made by members of the audience. He expressed his support for the Ordinance. Roy Smith. 304 North Spring Street, advised that he is employed with Ukiah Valley Association for Habilitation (UVAH), a non-profit agency that has a contract with the City. UVAH provides work opportunities through crew workers and the crew supervisor earns approximately $7 per hour. The wages are determined by the Department of Labor as the prevailing wage for a specific activity. He could not support the Ordinance, as it is currently written, however he was not opposed to the overall concept. Joe Hoffman, union representative for Mendocino College employees, was supportive of of a Living Wage Ordinance and encouraged Council to only do business with those who provide a living wage to their employees. Norma Lower, resident of $idnie Court, explained that she began working at a very Iow wage and discussed entry-level positions. Should the Ordinance be approved at the DRAFT August 16, 2000 Page 9 of 13 minimum wage of $8.75, many workers who have been employed for a long period of time but make a relative Iow wage, would be surpassed by entry level positions. It worries her when the living wage gets close to her own wages. City Manager Horsley recited a list of cities that have a living wage ordinance in affect. Councilmember Libby observed that most of the cities listed have a much larger population than Ukiah. She expressed concern for the affects upon "Mom and Pop" businesses in Ukiah. Councilmember Baldwin noted Council has provided taxpayer funding over the years to such agencies as the Chamber of Commerce. He felt it important to encourage businesses to pay a living wage. City Manager Horsley discussed the wages of City employees and noted some part-time employees are paid below $8.75 per hour. She also noted that health care is not provided to part-time employees. Councilmember Ashiku was of the opinion that staff needs to perform analysis on the wages of City employees as well as local impacts. He discussed the City's economy and noted that the very nature of the proposed Ordinance would be exclusionary whereby only businesses outside the City limits could afford to compete for City contracts. He also addressed the aspect that there may be some instances whereby a $10,000 contract may be a significant portion of sales to a business but they would not be able to meet the City's living wage standards. These factors may discourage local businesses from participating in the bidding process and may be detrimental to the group that Mr. Baldwin is targeting. He is not opposed to the concept of a Living Wage Ordinance, however, he felt more information is necessary prior to making a decision on the matter. Mayor Mastin discussed the City having an opportunity to do something about living wages and did not think it would impact many businesses within the community that contract with the City. He supported the Ordinance. MIS BaldwinlAshiku directing staff to provide Council with further analysis of the fiscal impacts of the proposed Ordinance, options for refinement of the Ordinance, and to return to Council within two months concerning their findings, carried by the following roll call vote: AYES: Councilmembers Libby, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: Councilmember Smith. ABSTAIN: None. 9:20 p.m. Councilmember Smith returned to the meeting. Recessed: 9:20 p.m. Reconvened: 9:28 p.m. NEW BUSINESS 11d. Briefing on Status of Palace Hotel City Manager Horsley advised that there is some controversy over the ownership of the DRAFT August 16, 2000 Page 10 of 13 Palace Hotel (Hotel) and staff would like to proceed with other ways to assist in various uses of the Hotel. A public hearing is scheduled at the next Council meeting concerning a Planning and Technical Assistance Grant to study various options for utilizing the Palace Hotel. Assistant City Manager Fierro advised that at the direction of the City Manager, he would act as the liaison between the owners of the Palace Hotel and the City. He explained that the owner might work with the City, the National Park Service, and the Internal Revenue Service, in order to obtain tax credits of up to 20% for rehabilitation of the structure. The City may apply for Community Development Block Grant (CDBG) funding of an Economic Development Planning/Technical Assistance grant to determine the possible options for reuse of the Hotel, such as retail, office, or a restored hotel. Although the Palace Hotel is listed both on the state and national lists of historic places, owners of such properties are free to maintain or disposes of their property as they choose provided no Federal monies are involved. He noted that at this point in time, the owners have decided not to move forward with improvements to the property. Discussion followed concerning the disposition of the Palace Hotel. The matter of demolition of the site was discussed, with City Attorney Rapport advising that the process would include a California Environmental Quality Act (CEQA) review. The lack of response by the owners was duly noted. City Manager Horsley summarized the situation by stating that it is staff's opinion that in order to motivate the owners and to stimulate a plan of action, the City should apply for the CDBG funding. This grant will provide the tools necessary for determining potential use of the property and possibly secure the interest of a developer. City Attorney Rapport discussed legal issues surrounding the neglected property. He discussed the option of the Redevelopment Agency taking the property through eminent domain proceedings, then selling the property to a major developer. This would involve a major investment of public funds. Other options, such as the abatement or demolition of dilapidated buildings would also involve a substantial investment of public money. It was the Consensus of Council to go forward with the plan outlined by staff and that Assistant City Manager Fierro should continue to meet with the property owners. 12. COUNCIL REPORTS Councilmember Smith reported the Homeless Service Group gave a presentation to the Board of Supervisors and Mendocino County has adopted the strategic plan. Their next meeting is scheduled for September 26, 2000 in Fort Bragg and he and the City Manager plan to attend. The Main Street Program is considering operating an ice cream booth and a chili booth in the Parnum Paving Chili Cook-off. Councilmember Libby reported attending the California Human Development Corporation ribbon cutting ceremony. The group helps farm workers get better paying jobs and housing. Mendocino Council of Governments (MCOG) met and there is going to be a DRAFT August 16, 2000 Page 11 of 13 different formula for STIP money. In this round, MCOG received more money than anticipated, and approximately 80% will be allocated to roads and highways. She discussed the formula for allocation and noted the following allocations: 5% to pedestrian and bike enhancements, 5% to MTA for transit, and 10% to railroads. MCOG supports railroad services and held over $500,000 for railroads, however, they couldn't determine qualifications. The money is set aside not just for rail service, but for railroad crossings. Staff will look at how we can obtain some of these funds to assist with City projects. Approximately $500,000 is in this particular account. Councilmember Baldwin inquired as to Councilmember Ashiku's opinion concerning signs on Dora. Councilmember Ashiku reported some of the signs on Dora Street are poorly designed and the City should look into this matter. Councilmember Libby advised that the Grace Hudson Museum would be having their groundbreaking ceremony on August 18, 2000 at 5:30 p.m. Councilmember Ashiku advised that West Coast Wings has begun construction at the Airport and they should be able to move into the new building next month. He spoke to Featherlite and they ordered their building and should be in operation by January 2001. He discussion construction of hangars at the Airport. Mayor Mastin reported Mendocino Solid Waste Management Authority (MSWMA) met today and escrow will close August 18th on the North State Street property. MSWMA took action that after escrow closes, they will reduce the surcharged by $0.50 per ton. He discussed the 1999 annual report on diversion and noted the City is down 36%. We should be about 40% if we didn't have to deal with sludge. He continued with discussion of the report and addressed co-mingling recyclables. City Manager Horsley explained that the City may start co-mingling recyclables before June 2001. She discussed the matter of sludge and will conduct further research into the matter. She met with staff this morning and they are of the opinion that we will only have to landfill 160 tons this year. Mayor Mastin reported that MSWMA took action today regarding the contract with the Solid Waste Division of the County for bilingual action service at all eight County landfill sites. The bilingual staff will be able to get the word out to the Hispanic population concerning recycling. He reported taking a two-day bus trip, beginning last Friday, with Mendocino Transit Authority (MTA) General Manager Bruce Richard from Ukiah to Santa Rosa and then to the coast, and back to Ukiah. Everyone they spoke to thought MTA is a great service. 13. CITY MANAGER/CITY CLERK REPORTS City Manager Horsley reported a meeting is scheduled for August 19, 2000 in Lakeport of DRAFT August 16, 2000 Page 12 of 13 the Redwood Empire Division of the League of California Cities, and she inquired of Council if they plan to attend. Due to such short notice, Council had other commitments. Ms. Horsley will contact the Lakeport City Manager concerning the meeting. She reported that a recent article in the Ukiah Daily Journal indicated that the City of Ukiah has asked to use the Willits Transfer Station, and explained that this is not true. She contacted Willits Mayor Bruce Burton and they straightened the matter out. Mayor Mastin advised that he also spoke to Mayor Burton about the matter and Mr. Burton is not interested in the City using their transfer station. He felt the matter has now been resolved. Mayor Mastin advised that he will not be able to attend the second meeting in October. City Clerk Ulvila reported that the filing deadline for candidates for Mayor and City Council was today at 5:00 p.m. and she distributed a Press Release listing the candidates that have filed for office. 14. CLOSED SESSION None. 15. ADJOURNMENT There being no further business, the City Council meeting was adjourned at 10:10 p.m. Marie Ulvila, City Clerk DRAFT August 16, 2000 Page 13 of 13 MINUTES OF THE UKIAH CITY COUNCIL Adjourned Regular Meeting Wednesday, August 23, 2000 4c The Ukiah City Council met at a Adjourned Regular Meeting on August 23, 2000, the notice for which had been legally noticed and posted, at 5:00 p.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following Councilmembers were present: Smith, Libby, Ashiku, and Mayor Mastin. Councilmembers absent: Baldwin. Staff present: Assistant City Manager Fierro, City Manager Horsley, and City Clerk Ulvila. 2. PLEDGE OF ALLEGIANCE Councilmember Libby led the Pledge of Allegiance. URGENCY ITEM: Mayor Mastin announced that there is a need to take immediate action and that the need to take action came to the attention of the City subsequent to the agenda being posted. This Urgency Item will be heard prior to the Public Hearing and concerns a Proclamation designating August 26, 2000 as Women's Equality Day. Consensus of Council was to include the Proclamation on the Agenda. PROCLAMATION: Women's Equality Day - August 26, 2000 Mayor Mastin read the Proclamation designating August 26, 2000 as Women's Equality Day to commemorate the great victory of wisdom over ignorance embodied by the 19th Amendment to the Constitution and called upon the people of Ukiah to observe this day with appropriate programs and activities. Vera, representing the Ukiah branch of the American Association of University Women, accepted the Proclamation and noted that women should be recognized for their continuing contributions relative to maintaining cultural traditions, law-making assistance, preservation of home and family values, work environment accomplishments, and many other contributions applicable to life. She thanked the City for recognizing and supporting this valuable movement in our culture. 3. RIGHT TO APPEAL DECISION Mayor Mastin read the appeal process. 4. AUDIENCE COMMENTS ON NON-AGENDA ITEMS Judy Pruden, 304 South Hortense, Ukiah, referenced the Ordinance amendment for the Airport Industrial Park Planned Development, and clarified for the record that it would not be appropriate protocol for the Planning Commission to have specifically identified a more suitable site for the Hampton Inn Hotel. However, it is appropriate for the Planning Commission to discuss location generalities. There seemed to have been a misunderstanding of the Planning Commission's responsibilities regarding site project reviews. PUBLIC HEARING Adoption of Resolution Approving an Application for Fundinq and the Execution of a Grant Aqreement and Any Amendment Thereto From the Planninq/Technical Assistance Allocation of the State Community Development Block Grant (CDBG) Program, For a Study Concerninq the Renovation of the Historic Palace Hotel DRAFT August 23, 2000 Page 1 of 5 City Manager Horsley advised the Palace Hotel (Hotel) is a privately owned building, which has undergone many changes in ownership. The City has been in contact with a partial owner who is interested in the aforementioned grant and participating in providing matching funds. Last year the City began actively pursuing grant funding wherein several grants have been awarded. The Hotel has been identified as an important priority under the economic development program and also for possible housing and job opportunities. Assistant City Manager Fierro reported the grant under the State of California Department of Housing and Community Development allows the City to apply for economic development funding in the sum of $35,000. This grant requires the City to pay 25 percent of the grant fee and/or approximately $8,700. As part of the grant process, one of the Hotel owners has agreed to pay 50 percent of the grant fee, in the sum of $4,300. The study analysis would include economic impacts of the site restoration, architectural feasibility for a mixed-use formula involving housing and retail, the establishment of a senior Iow-income need formula to conform with the Community Development Block Grant (CDBG) requirements, and financial cost development for a comprehensive site study. A grant proposal has been formulated, as a particular goal for City redevelopment, which would allow the City some leverage in determining the most appropriate use for this site. David Dickey, 850 Walnut Avenue, Ukiah, was not supportive of utilizing grant funds to renovate the Hotel to accommodate potential other uses. He reviewed the renovation documents perceives the Hotel as structurally unsound. He noted any improvements and/or compliance with Code standards would be costly. He expressed concern regarding an underground fuel oil tank located on the premises, which was utilized for Hotel heating purposes, and inquired whether grant funding would cover the cost of removal and for subsequent Environmental Impact Report studies associated with this issue. Mayor Mastin stated the alleged underground tank has not been located. Dennis Denny, 1061 Deerwood Drive, Ukiah, commended the City for being responsive with his bicycle business, which is located next to the Palace Hotel. He noted it is imperative for the City Council to consider cost factors regarding possible contamination impacts that may be associated with an underground fuel tank. Additionally, the grant fund application should reflect any and all costs to be potentially incurred with a renovation as well as other problems connected to this project. He reiterated the building owners should be required to financially contribute a justifiable amount in addition to the $4,300 proposed, since they would directly benefit from the revitalization. Carol Schallert, owner of the North State Cafe, Ukiah, was not supportive of the City contributing $35,000 for an extensive analysis relative to the Palace Hotel. Should the Hotel be used for re-use purposes such as retail and/or restaurant uses, it may create competition for her business, while her business success has been solely consummated without assistance from grant or redevelopment funding. She noted the owners would benefit financially without ever having to make an investment to the community. Ann Lloyd, 208 West Henry, Ukiah, favored the Palace Hotel renovation because it a significant historical building which has been in existence for over a hundred years. Since previous studies have determined the building to be reasonably sound, it is the community's responsibility to examine grant funding possibilities and any applicable uses. DRAFT August 23, 2000 Page 2 of 5 Paul Andersen, 309 Jones Street, Ukiah, explained that the Palace Hotel is a part of the community's history wherein the community has mixed thoughts regarding its future in conjunction with its present structural condition. The grant funding proposal allows the City the opportunity to determine whether the Hotel has future potential for re-use to include housing options. He noted the City possesses a shortage of affordable housing and stated housing in the downtown would promote that area economically. The CDBG grant would determine the future viability for this building and the community should support this opportunity and/or process. Aileen Brown, 617 Grove Avenue, Ukiah, inquired whether the objective is to determine whether the Palace Hotel should be saved at all costs? She noted the "free market" should have determined whether it is economically feasible for the Hotel to remain. Mayor Mastin replied the objective is to secure grant funding for a study to formulate reasonable options for the building's future endeavor, if any. City Manager Horsley stated the City has taken an interest in various renovation proposals. She noted senior housing may be an appropriate use for this hotel and, therefore, it is important for the City to encourage and/or motivate developers/owners/buyers into evaluating options available for this structure. She stated it is imperative the owners, or future owners, participate in the Hotel's renovation before it is no longer an option. It was noted the ideal formula relevant to CDBG funding is to assist Iow and moderate-income persons, which could incorporate a mixed-use of retail, restaurant, services, offices, and/or housing. The grant consultant would assist the City in establishing the necessary components for the "best" mixed-use. The application must generate objectives and/or identify specific factors pertaining to Iow and moderate-income persons. The grant application's objective would be to identify the appropriate measures that pertain to the housing element potential. It was further noted renovatiOn of the Hotel would assist in aesthetically beautifying the downtown area. Judy Pruden, Ukiah, stated she is supportive of the CDBG application because there is a Iow and affordable housing shortage in this community. Should the City be unable maintain the certified housing element as required by the State Housing and Community Development, the City would be ineligible for CDBG funding. She briefly addressed the fuel tank contamination issue and stated there is no evidence referencing any on or off-site soil or water contamination. Councilmember Ashiku inquired regarding the demolition process for historical buildings and whether feasibility for alternative uses would be addressed as part of the grant funding process. Ms. Pruden replied such aforementioned buildings are subject to the California Environmental Quality Act (CEQA) review. She stated CEQA would also determine whether alternative uses for the Hotel would be feasible. Tim Day, Ukiah, reiterated the study determination conducive for the Hotel by today's standards should also be applicable in the future. Eric Larson, 123 Clara Avenue, Ukiah, stated the City should better assess properties and/or structures that are in a state of deterioration for future housing adaptability. DRAFT August 23, 2000 Page 3 of 5 Mr. Dickey drew attention to his earlier concern relative to the fuel tank issue and clarified that the purpose of his concern was whether this issue would be appropriately addressed. Assistant City Manager Fierro stated all technical elements associated with the Palace Hotel to include structural deficiencies would be carefully identified and reviewed. Public Hearing Closed: 5:59 p.m. Councilmember Libby stated according to her interpretation of the Palace Hotel's structural analysis report, the Hotel does incorporate serious problems with regard to certain deficiencies where further analysis is required. She questioned whether the Hotel is structurally sound. She stated it appears the Palace Hotel owners' objective is to secure public money. She further stated public tax money should not be utilized to assist a privately owned structure especially when the owners have made no attempt to make improvements nor demonstrated any interest in the building. Councilmember Ashiku reiterated the structural analysis indicated the Hotel to be reasonably sound although other in depth structural factors remain to be determined, which precludes the City from proceeding with building abatement or the renovation process. Assistant City Manager Fierro anticipated the CEQA and the Environmental Impact Report (EIR) would reflect high cost figures in the $200,000 range. It was noted should the City decide that the Palace Hotel abatement and/or demolition are necessary, CEQA and an EIR would have the final word in this regard. City Manager Horsley addressed building alternatives and advised the City would be unable to proceed with an abatement process unless it can be determined that a health and safety and/or structural problem exists. The building condemnation process is lengthy and complex. She noted the City Council has previously discussed the level of structural analysis wherein the Council was willing to appropriate a certain amount of funds in order to determine building soundness without appropriating additional money for a comprehensive structural analysis which should be performed by the owner. Councilmember Smith stated the architect and engineer would produce an analysis of the primary structure relative to Building Code compliance and access all deficiencies as well as propose a preliminary cost estimate. He supports historical building restoration concepts and noted the proposed grant funding application could be viewed as a step toward assisting the owners in formulating a decision regarding the building's future. He supports the grant funding application. Mayor Mastin expressed his disappointment in the current owners' lack of interest in the building wherein potential grant funding would initiate the building's future determination process. He supports the grant fund application and indicated it is money well spent. DRAFT August 23, 2000 Page 4 of 5 MIS AshikulSmith approving an application for funding and the execution of a Grant Agreement and any amendments thereto from the Planning/Technical Assistance Allocation of the State Community Development Block Grant (CDBG) Program, and carried by the following roll call vote: AYES: Councilmembers Smith, Baldwin, Ashiku, and Mayor Mastin. NOES' Councilmember Libby. ABSENT: None. ABSTAIN' None. Assistant City Manager Fierro stated the grant funding Resolution should be completed by August 24, 2000, whereupon the state would require an allowance of approximately 150 days until a decision regarding the application is rendered. Once a decision has been rendered, staff would inform City Council of the grant application status. City Manage Horsley presented an update on the City's Web Page. 6. ADJOURNMENT MIS AshikulSmith to adjourn the meeting, carried by consensus of Council, at 6:18 p.m. Marie Ulvila, City Clerk DRAFT August 23, 2000 Page 5 of 5 4(:l MINUTES OF THE UKIAH CITY COUNCIL Regular Meeting Wednesday, September 6, 2000 The Ukiah City Council met at a Regular Meeting on September 6, 2000, the notice for which had been legally noticed and posted, at 6:35 p.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following Councilmembers were present: Smith, Baldwin, Ashiku, and Mayor Mastin. Councilmembers absent: Libby. Staff present: Finance Director Elton, Assistant City Manager Fierro, City Manager Horsley, Senior Civil Engineer McKeon, City Attorney Rapport, Deputy Public Works Director Seanor, Planning Director Stump, Building Inspector Tuliback, Police Chief Williams, and City Clerk Ulvila. 2. PLEDGE OF ALLEGIANCE Councilmember Baldwin led the Pledge of Allegiance. URGENCY ITEM: Mayor Mastin announced that there is a need to take immediate action and that the need for action came to the attention of the City subsequent to the agenda being posted. The Urgency Item concerns Rural Communities Housing Development Corporation's request to waive requirements for separate sewer laterals under Ukiah Municipal Code Section 3701.5, and will be heard under New Business, Item 11-a-1. City Attorney Rapport advised that a unanimous vote of Council would be required to include the item on the Agenda. MIS Ashiku/Smith to add the Urgency Item concerning Rural Communities Housing Corporation's request to waive requirements for separate sewer laterals under Ukiah Municipal Code Section 3701.5 on the agenda as item 11-a-1, carried by the following roll call vote: AYES: Councilmembers Smith, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: Councilmember Libby. ABSTAIN: None. 4. COMMENDATION a. Walter Duncan Mayor Mastin read a Commendation presented to Walter Duncan in appreciation for his 33+ years of dedicated service to the City of Ukiah. Walter Duncan thanked everyone and said it has been fun working for the City. 3. PROCLAMATIONS/PRESENTATIONS a. Undoinq Racism Day: September 20, 2000 Mayor Mastin read a Proclamation designating September 20, 2000 as Undoing Racism Day in Ukiah to reaffirm the City's commitment to ensure equality and freedom for all the people regardless of race, religion, sexual preference, or gender. 5. PRESENTATION DRAFT September 6, 2000 Page 1 of 12 a. Presentation ReRarding Efforts Toward Combatinq Hate Crimes and Bias- Motivated Incidents LaCretia Peoples, Chairperson of the Community Concern Committee of Ukiah, spoke to Council about the proposed Mendocino County Policy Council on Hate Crimes & Bias Motivated Incident (Policy Council) and discussed how the organization was formed. Their vision is to create a climate that will condemn and deter the occurrence of hate crimes and bias-motivated activities in our communities and on school grounds. The Policy Council is organizing a public forum to be held on September 19, 2000. Booker Neil, U. S. Department of Justice representative, addressed Council concerning the Justice Department's involvement in community relations and co-sponsoring such events as a community forum. He discussed the increase in hate crimes in the nation and that many go unreported. He reported speaking with Police Chief Williams concerning hate crimes and feels the Police Department has met the challenge in a positive way. As with many groups, a plan is being put into place to deter this type of activity in communities. Mayor Mastin advised that he has been an active participant of the Policy Council and it is seeking input from the community concerning the proposed procedures and protocols for appropriate handling of such situations. Councilmembers Smith, Baldwin and Ashiku expressed their strong support of the proposed procedures and protocols, and the efforts of the Policy Council. 6. APPROVAL OF MINUTES a. Special Meetinq of June 28, 2000 b. Re.qular Meetin.q of July 19, 2000 c. Adjourned Meetinc~ of Au_~ust 18, 2000 MIS Baldwin/Ashiku approving the minutes of the Special Meeting of June 28, 2000, Regular Meeting of July 19, 2000, and the Adjourned Meeting of August 18, 2000 as presented, carried by the following roll call vote: AYES: Councilmembers Smith, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: Councilmember Libby. ABSTAIN: None. Se APPROVAL OF MINUTES Regular Meeting of August 2, 2000 - Continued Regular Meeting of August 16, 2000 - Continued Adjourned Meeting of August 23, 2000- Continued 7. RIGHT TO APPEAL DECISION Mayor Mastin read the appeal process. 8. CONSENT CALENDAR Councilmember Baldwin requested Item k be pulled from the Consent Calendar for discussion. MIS SmithlAshiku approving items a through j, and item I of the Consent Calendar as DRAFT September 6, 2000 Page 2 of 12 follows: a. Received Report to City Council Regarding Purchase of School Street Lighting Project Electrical Materials From Platt Electric Supply For $5,518.01; b. Approved Disbursements for Month of August 2000; c. Received Report of the Acquisition of Services from Daniel Steel and Machine Works in the Amount of $5,774.13; d. Received Notification of Extension of Option for Ground Lease Renewal by Mendocino Solid Waste Management Authority; e. Adopted Resolution No. 2001-18 Amending Appendix to City Conflict of Interest Code; f. Approved Budget Amendment for City Clerk Department Cassette Recorder and High Speed Duplicator Equipment; g. Awarded Bid for Purchase of One Heart Monitor/Defibrillator in the Amount of $11,960 to Medtronic Physio-Control as a Sole Source Provider; h. Rejected Claim for Damages from Henry L. Deroches, and Referred to Joint Powers Authority, Redwood Empire Municipal Insurance Fund; i. Authorized Sole Source Procurement of Scrap Metal Removal Services to Chico Scrap Metal in the Amount of $25,000; j. Awarded Bid for % Ton Pick-Up to Lasher Dodge for the Sum of $15,292.56; I. Adopted Ordinance No. 1031 Amending the Airport Industrial Park Planned Development. Motion carried by the following roll call vote: AYES: Councilmembers Smith, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: Councilmember Libby. ABSTAIN: None. 10. PUBLIC HEARING (7:00 P.M.) a. Adopt Resolution Ordering the Abatement of the Nuisance by Condemninc~ and Razinq or Removinq Structures Located on Property at 190 Rupe Street (Owner: Catherine Golden; Assessor's Parcel Number 003-140-01) Planning Director Stump discussed the history concerning the property located at 190 Rupe Street with regard to numerous building, health, and safety code violations found to be present over a long period of time, and the owner's lack of action to correct the citied violations. He discussed communicating with Catherine Golden, one of the property owners, concerning the condition of her property, however no action by Mrs. Golden has transpired. He recommended Council approve a Resolution ordering the abatement of the nuisance by condemning and razing or removing structures located on the property. Public Hearing Opened: 7:04 p.m. William French, Ukiah, expressed concern with the former C.E.D. Building that was built in 1940s and was moved to this location in the 1950s. He felt it is one of the few art deco designed buildings in Ukiah and has historic significance to the community. He preferred that the eastern and northern walls of the building be preserved. DRAFT September 6, 2000 Page 3 of 12 Maureen Gannon Reid, advised that she is representing her father (Gannon) who is part owner of the property with Catherine Golden. She apologized for the condition of the property and advised that her father supports staff's efforts. They have obtained an estimate for demolition of the old Foster's Freeze building and it should be completed by the end of October. They are attempting to hire someone to demolish the old Safeway building and clean up the former CHP building. She provided Mr. Stump with contact phone numbers. Public Hearing Closed: 7:09 p.m. Discussion followed concerning the conditions of the structures and possible historical significance. There was also a brief discussion of the possible use of the former C.E.D. and CHP buildings for a homeless shelter. Mr. Stump advised that it has been determined that the buildings are an immediate threat to the public safety, and as such, the Building Code allows the City to execute the demolition process immediately. MIS Ashiku/Baldwin adopting Resolution No. 2001-20, Declaring a Nuisance at 190 Rupe Street, Ordering Abatement of Same and Approving Findings in Support Thereof, carried by the following roll call vote: AYES: Councilmembers Smith, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: Councilmember Libby. ABSTAIN: None. City Manager Horsley thanked Mrs. Reid for attending the meeting. 10. b. PUBLIC HEARING (7:00 P.M.) Adopt Resolution Approving an Application for Fundinq and Contract Execution for the Enterprise Fund Component of the Economic Development Allocation of the State of California Community Development Block Grant (CDBG) Pro~ram Assistant City Manager Fierro discussed the City's interest in submitting an application for $500,000 from the Enterprise Fund component of the Economic Development Allocation of the State of California, Community Development Block Grant (CDBG) Program. Program monies would become a pool of revenue that can be loaned at competitive rates to eligible Ukiah businesses to spur economic development. These businesses in-turn must earmark their loan packages to create jobs for Iow and moderate wage earners. He explained that the Program targets those individuals who are attempting to make it on their own without the assistance of welfare, and that the jobs would be entry level positions. City Manager Horsley explained that the program provides an opportunity for individuals to become higher wage earners and that businesses would not be able to obtain these loans for any other purpose. Discussion continued concerning the program with regard to Iow paying jobs and the various skills needed to enter the job market. DRAFT September 6, 2000 Page 4 of 12 Public Hearing opened: 7:18 p.m. Jim Mulheren, 621 Capps Lane, discussed individuals who could benefit from rehabilitation programs, learning job skills, and social skills associated with holding a job. Ed Harnett, Ukiah, was opposed to creating a group of Iow-income individuals and noted the lack of benefits paid to Iow income wage earners. He felt more information is needed concerning the program. Eric Larson, 123 Clara Avenue, advised that as an employer, he has been involved with training people with Iow job skills and noted that a lot of time is spent training these individuals. He was supportive of opportunities for small businesses and felt the program would be of benefit to a number of individuals. Public Hearing Closed: 7:24 p.m. MIS AshikulSmith adopting Resolution No. 2001-20, Approving an Application and Contract Execution for Funding from the Economic Development Allocation for the State Community Development Block Grant (CDBG) Program and Authorizing the Execution of a Grant Agreement and Any Amendments Thereto with the State of California for the Purposes of this Grant. Councilmember Baldwin advised that he will support the Resolution, however, he will also bring forth a Living Wage Ordinance to Council in the near future. Motion carried by the following roll call vote: AYES: Councilmembers Smith, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: Councilmember Libby. ABSTAIN: None. 9. AUDIENCE COMMENTS ON NON-AGENDA ITEMS Paul Andersen, 309 Jones Street, encouraged Council to, in light of the recent abatement process approved by Council, draft a nuisance abatement ordinance for the City. He expressed his concern that the City has taken so long to act the Rupe Street property and on the Palace Hotel with regard to abating a public nuisance. He read excerpts from the General Plan concerning the State Street corridor being a gateway to the City and discussed impressions of visitors to the community. He encouraged more tourism in the community and beautification improvements to State Street. NEW BUSINESS 11a-1. Rural Communities Housing Development Corporation Request to Waive Requirements For Separate Sewer Laterals Under Ukiah Municipal Code Section 3701.5 Deputy Public Works Director Seanor discussed the request of Rural Community Housing Development Corporation (RCHDC) to waive the requirement for separate sewer laterals under the Ukiah Municipal Code (UMC) Section 3701.5. RCHDC proposes to DRAFT September 6, 2000 Page 5 of 12 construct three apartment buildings for the mentally ill on a parcel that has been approved for a minor subdivision to create two separate parcels. The Improvement Plans show construction of the sewer to two adjacent but separate parcels. UMC Section 3704.3 requires separate sewer laterals to serve separate buildings located on separate legal parcels. Because of the topography of the parcels, gravity sewer laterals must be connected to the public sewer main located on State Street. RCHDC does not have sufficient right-of-way access to construct two gravity sewer laterals from their property to State Street. It has sufficient right-of-way access for only a single gravity sewer lateral. He explained that RCHDC proposes to execute and record a sewer maintenance agreement and the joint-use and maintenance agreement will obligate the owners of the two parcels to maintain the single gravity sewer lateral at their expense. He discussed other possible sewer options. He recommended adoption of the Resolution approving the waiver pursuant to UMC Section 3701.5 under the condition that the agreement would be properly executed and recorded. City Attorney Rapport noted that the proposed maintenance agreement would include a provision for selling the parcels in the future in that the new owners would be subject to the maintenance agreement. He noted that the City's interest is protected. Duane Hill, Executive Director of RCHDC, discussed the chronically ill population of the community and that a site management plan will be instituted on site. In conjunction with the Mendocino County Mental Health Department, neighborhood meetings were held during the early stages of development of the project. Use Permit and Site Development Permit Public Hearings have been held and the Use Permit was approved approximately six months ago. He explained that letters were sent to residents in the neighborhood and he went door to door on two occasions to discuss the project with the neighborhood. Only one individual expressed concern with traffic generated by the project. Tom Mon Pere, 1129 West Church Street, explained that a Public Hearing was held before Council about five years ago and the Site Development Permit hearings were conducted about two years ago. Discussion followed concerning the amount of elapsed time since the Public Hearings were held. It was noted by the City Attorney that there is no time limit on Site Development Permits. He further explained that permits are valid for two years and could be extended for an additional year by the Planning Director. MIS BaldwinlAshiku adopting Resolution No. 2001-21, Waiving Sewer Ordinance Requirement Pursuant to Ukiah City Code Section 3701.5, carried by the following roll call vote: AYES: Councilmembers Smith, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: Councilmember Libby. ABSTAIN: None. NEW BUSINESS 11a. Approval of Policy for Solicitation of Proposals for Bankinq Services Finance Director Elton advised that the City has had a successful banking relationship with Westamerica Bank since 1995. The City has not adopted a policy establishing a DRAFT September 6, 2000 Page 6 of 12 specific timeframe for soliciting proposals for banking services. He explained that other banks have expressed interest in serving the City's banking needs. Switching from one bank to another involves additional expense for replacing check stock and forms, and there is time required of staff to implement the changes and develop the working relationship with a new bank. Additionally, providing the background information to banks interested in submitting proposals to the City requires staff time. He recommended establishing a specific time frame for soliciting banking service proposals of five years. He discussed the various banking service needs of the City. MIRC BaldwinlAshiku directing Staff to Request Proposals for Banking Services; Establish a Policy of Soliciting Proposals for Banking Services Every Five (5) Years; and Appoint an Ad Hoc Committee to Review the Banking Proposals and Submit a Recommendation to the City Council, carried by the following roll call vote: AYES: Councilmembers Smith, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: Councilmember Libby. ABSTAIN: None. NEW BUSINESS 11b. Status Report Re,qarding Community Cultural Arts and Recreation Center City Manager Horsley explained that in March 2000, the City completed a CDBG Planning and Technical Assistance grant for the development of a community recreation facility to be located on the proposed school site previously occupied by Montgomery Wards. The City has been working with a Steering Committee (Committee) comprised of representatives of the Ukiah Valley Cultural Arts and Recreation Committee, Ukiah Unified School District, County of Mendocino, several community based organizations, members of the public, and Councilmember Libby. She discussed the CDBG Implementation Plan and the visioning process completed by the Committee. The Committee has also started a public outreach effort and a letter will be sent to the public soon. Councilmember Baldwin advised that he remains skeptical of how the facility will be maintained by a private non-profit organization without tax funding. He questioned if a non-profit group constructs the facility with the assistance of special interest groups, would recreation time be allotted to the poor people of Ukiah. He is of the opinion that the project is in need of a serious needs assessment. City Manager Horsley explained that staff would be involved with the County regarding goals, guidelines, and other issues. She discussed sharing classrooms in the evenings and sharing the building and facilities. She further discussed conducting City recreational classes at the facility and the fees could pay for the use of the facilities from the income generated. Karen Yoast, Executive Assistant to the City Manager, advised that the Committee has expressed similar concerns as Councilmember Baldwin. She has additional copies of the needs assessment available in her office. Recessed: 8:00 p.m. Reconvened: 8:09 p.m. DRAFT September 6, 2000 Page 7 of 12 11c. Approve Selection of Local Streets for Rehabilitation Work to be Funded Through the 2000 STIP Auqmentation Deputy Public Works Director Seanor advised that the Mendocino Council of Governments (MCOG) has informed staff of a new cycle of funds available through the 2000 State Transportation Improvement Program (STIP) Augmentation. Based on the proposed distribution, the City of Ukiah will receive $910,626 for street rehabilitation work. He displayed a map showing the completed streets in the 1998 STIP, streets recommended for rehabilitation and reconstruction, and streets designated for preventative maintenance. He discussed the rehabilitation project for the 2000 STIP Augmentation and noted a total of 86 street sections are proposed for repair under the 2000 STIP at a total estimated cost of $910,611. He provided Council with list of arterial, collector, and residential/local streets slated for repairs with highlighted changes. Discussion followed concerning Councilmembers' residences being located within 300 feet of a project site. There was also discussion concerning the slurry seal process and extending the life of pavement on streets. City Manager Horsley discussed using some of the funds for rehabilitation of Talmage Road and that staff is working with Caltrans on the issue. She explained that there is money available from MCOG for improvements to railroad crossings and that both sides of the railroad crossing on Talmage Road are scheduled to receive funding for repairs. City Attorney Rapport discussed regulations under the Fair Political Practices Commission (FPPC) in which a decision maker, living within 300 feet of a project, could assume to have a financial impact on their property if it is increased or decreased by $10,000. He recommended that if a Councilmember lives within 300 feet of a street segment proposed, they should declare a conflict of interest and not attempt to influence the vote of Council concerning that street segment. Upon discussion with Mr. Seanor, it has been determined that Councilmembers Smith and Baldwin have a potential conflict of interest concerning street segments. MIRC Ashiku/Baldwin approving the Selection of Local Streets for Rehabilitation Work to be Funded Through the 2000 STIP Augmentation, excluding Willow Street from Dora to Spring Streets, Dora Street from Grove to Mill Streets, and West Standley Street from Barnes to Dora, carried by the following roll call vote: AYES: Councilmembers Smith, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: Councilmember Libby. ABSTAIN: None. MIRC AshikulSmith approving Willow Street from Dora to Spring and Dora Street from Grove to Mill for the 2000 STIP Augmentation, carried by the following roll call vote: AYES: Councilmembers Smith, Ashiku, and Mayor Mastin. NOES: None. ABSENT: Councilmembers Libby and Baldwin. ABSTAIN: None. MIRC AshikulBaldwin approving West Standley Street from Barnes to Dora for the 2000 STIP Augmentation, carried by the following roll call vote: AYES: Councilmembers DRAFT September 6, 2000 Page 8 of 12 Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: Councilmember Smith and Libby. ABSTAIN: None. NEW BUSINESS 11d. Award of Bid for Economic Development Brochures and City Newsletter Assistant City Manager Fierro advised that an economic development brochure is needed to provide developers a good business overview of Ukiah. Another key ingredient to economic development success involves the expansion of tourism and the development of a visitors' brochure. He also discussed production of a City Newsletter that would be mailed with the utility bills. Discussion followed concerning who would determine the content of the economic brochure, visitors' brochure, and City Newsletter. Council reviewed the proposals received from Creative Workshop, GREENMAC, and Visual Identity. Council selected the City of Clearlake's brochure as a good standard to base our brochures. A comparison of bids and a review of samples submitted followed. M/RC AshikulBaldwin to hire GREENMAC to prepare Economic Development Brochures and to hire Creative Workshop to prepare the City newsletter, carried by the following roll call vote: AYES: Councilmembers Smith, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: Councilmember Libby. ABSTAIN: None. NEW BUSINESS 11e. Award of Bid for Web-Paqe Development Councilmember Ashiku declared a potential conflict of interest concerning the Agenda item because one of the bidders designs his Web Page. He left the meeting at 8:50 p.m. Assistant City Manager Fierro discussed the bids received for Web Page development for the City. Mayor Mastin explained that Digital Odyssey lists Mendocino College as a reference and he inquired of the City Attorney if he would have a conflict of interest since he is an employee of Mendocino College. City Attorney Rapport advised that award of a bid to Digital Odyssey would not have a financial affect on Mendocino College and he should disqualify himself if there would be a financial impact on him. Discussion followed concerning the content of the City's Web Page. MIRC Baldwin/Smith awarding bid for Web-Page development to Digital Odyssey in the amount of $6,000. Paul Andersen, Ukiah, advised that he has expertise in designing Web Pages and felt it is important to provide links to other areas that would provide information to the business community and visitors of Ukiah. He recommended Council not act on the matter at this DRAFT September 6, 2000 Page 9 of 12 time and that $6,000 for a Web Page is not much money to pay for this service. He explained that there are other firms that specialize in government Web sites and can work with local teams. He suggested the Web site allow residents to pay bills online and to download forms from various departments. Phillip Ashiku, Ukiah, explained that the City's needs could be met if they are articulated to the Web Page designer. Motion carried by the following roll call vote: AYES: Councilmembers Smith, Baldwin, and Mayor Mastin. NOES: None. ABSENT: Councilmembers Libby and Ashiku. ABSTAIN: None. 8:57 p.m.- Councilmember Ashiku returned to the meeting. NEW BUSINESS 11f. Discussion of Possible Cancellation of September 20, 2000 City Council Meetinq City Manager Horsley explained that there appears to be not much business for the September 20, 2000 meeting and that Council would need to approve cancellation of the meeting. M/RC AshikulBaldwin making the determination that it is appropriate to cancel the September 20, 2000 meeting, carried by the following roll call vote: AYES: Councilmembers Smith, Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: Councilmember Libby. ABSTAIN: None. 9:02 p.m. - Councilmember Smith left the meeting. NEW BUSINESS 8k. Adopted Ordinance No. 1030 Revisinq Ukiah Municipal Code Division 9, Chapter 2, Article 15.5 (Homeless Facilities) Councilmember Baldwin explained that he requested this matter be pulled from the Consent Calendar because, in his opinion, the Guidelines don't fit the Ordinance. He discussed the PAL building as well as the property on Rupe Street scheduled for demolition that are both located in the C-2 Zoning District. He also noted that the future expansion of the Museum might affect the PAL building location. He noted that the hospital on Dora Street might be a potential site for a homeless shelter. All of these locations have problems with residential neighborhoods and he felt an option should be included in the Ordinance whereby a homeless facility could be located in a high-density residential area. There was discussion concerning the location for a homeless shelter and it was noted that it would be best to be located near services that can be easily assessable. It was further noted that it would be desirable to have the site near transportation corridors. Problems associated with locating a homeless shelter in residential neighborhoods were discussed. DRAFT September 6, 2000 Page 10 of 12 Eric Larson, 123 Clara Avenue, Chairman of the Planning Commission, felt it is important to understand how staff crafted the Ordinance with regard to zoning standards. In accordance with the Use Permit process, discretionary review will be required for approval of the project no matter where it will be located. Once the impacts to the surrounding area are identified, the Planning Commission will then make findings regarding those impacts. James Mulheren, 621 Capps Lane, advised that he is a member of Homeless Shelter Committee and explained the need for the site to be near services, such as Plowshares and the Food Bank. Ed Harnett, Ukiah, was skeptical of the Planning Commission's decision with regard to rental units. He felt that in the future Council should take a hard look at those appointed to the Planning Commission in order to have a balanced outlook. Councilmember Baldwin felt there should be consideration of surrounding land uses and that perhaps the State and County should be consulted with regard to an institutional setting for those who cannot take care of themselves. M/RC BaldwinlAshiku adopting Ordinance No. 1031 amending article 15.5 (Homeless Facilities), Chapter 2 (Zoning) of Division 9 of the Ukiah Municipal Code, carried by the following roll call vote:: AYES: Councilmembers Baldwin, Ashiku, and Mayor Mastin. NOES: None. ABSENT: Councilmembers Smith Libby. ABSTAIN: None. 12. CITY COUNCIL REPORTS Councilmember Baldwin advised that he would bring back to Council the issue concerning hand-held cell phones at a subsequent meeting. Mayor Mastin advised the City Attorney Rapport that at a previous Council meeting, Acting City Attorney Scott Johnson was to research the matter of driving cars while using cell phones, with regard to statistics concerning accidents. He requested this information be provided to Council. Councilmember Ashiku had nothing to report. Mayor Mastin discussed MTA's budget with regard to fuel prices rising. He will report on this matter at the next Council meeting. 13. CITY MANAGER/DIRECTOR REPORTS City Manager Horsley had nothing to report. City Clerk Ulvila reported that she distributed to Council information concerning Conflict of Interest Code Seminars conducted by the Fair Political Practices Commission. She also reported that September 11 through October 20, 2000 Write-In Candidates may take out and submit Nomination Papers to be a qualified candidate for the November election. Adjourned to Closed Session: 9:29 p.m. DRAFT September 6, 2000 Page 11 of 12 14. CLOSED SESSION a. G.C. §54957.6 - Conference with Labor Neqotiator Employee Negotiations: All Employee Units Labor Negotiator: Candace Horsley No action taken. 15. ADJOURNMENT There being no further business, the City Council meeting was adjourned a 10:15 p.m. Marie Ulvila, City Clerk DRAFT September 6, 2000 Page 12 of 12 ITEM NO. 6a AGENDA SUMMARY DATE: October 4, 2000 REPORT SUBJECT: AWARD OF CONTRACT TO PROSEED FOR LANDFILL EROSION CONTROL IN THE AMOUNT OF $6,950 SUMMARY: The landfill erosion control project is required to be completed annually in accordance with the City's Annual Erosion Control Report approved by the Regional Water Quality Control Board. The City does not have the resources to complete the project with its own forces. The City distributed specifications through its informal bidding process to eight contractors. Three proposals were received and opened by the City Clerk on September 26, 2000. The lowest responsive, responsible bidder is Proseed of Philo, California with a total bid of $6,950 based on an estimated coverage of 5 acres. The Engineer's Estimate for the project is $6,800. continued on page 2 RECOMMENDED ACTION: Award the contract for Landfill Erosion Control to Proseed in the amount of $6,950. ALTERNATIVE COUNCIL POLICY OPTIONS: Council may choose not to award contract, however the City would then be in violation of its Annual Erosion Control Report approved by the Regional Water Quality Control Board. Citizen Advised: N/A Requested by: Rick Seanor, Deputy Director of Public Works Prepared by: Rick Seanor, Deputy Director of Public Works Coordinated with: Candace Horsley, City Manager Otto Bertolero, Interim Director of Public Works/City Engineer Attachments: 1. Bid Proposal from Proseed 2. Fiscal Year 2000/2001 Budget Sheet APPROVED.~_(~ _ Candace Horsley, Cit~ Manager / Award of Contract to Proseed for Landfill Erosion Control in the Amount of $6,950 October 4, 2000 Page 2 If the bid is awarded, compensation for the performance of the work will be based on unit prices bid for contract item quantities actually applied. Bid totals are based on unit prices bid for contract items at estimated quantities, and therefore, the actual total paid to the contractor may be lower or higher than the bid total indicated. As with all construction projects there may be cost overruns by reason of unforeseen work or because actual quantities applied exceed estimated quantities. Policy Resolution No. 13 authorizes the responsible Department Head, with approval of the City Manager, to issue change orders not to exceed 10 percent of the original contract sum or $5,000 whichever is greater provided that no change exceeds the amount budgeted for the project. The difference between the budget amount of $8,000 and the bid total of $6,950 will be sufficient to cover any cost overruns beyond the bid total amount. Contractor Erosion Control Bid Tabulation Bid Amount (per acre) Total Bid (5 acres) Proseed $1,390 $6,950 Philo, CA Carefree Greens, Inc. Newcastle, CA Metamorphosis Napa, CA $1,972 $9,860 $2,918.52 $14,592.60 AGLFhydroSeed2000.SUM Landscap~ Design ~z Construction · Erosion ;Control & Revegetation .:~ Hydroseeding & Straw Mulching Don Shanley, Owner September 25, 2000 TO: City of Ukiah City Clerk 300 Seminary Avenue Ukiah, CA 95482 FROM: Don Shanley ProSeed Landscape & Erosion Control 967 Highway 128, Philo, CA 95466 ' · ~ RE: BID, LANDFILL EROSION~ONTROL ' ,, BID DATE: TueSday, September 26, 2i)00; 2. PM , - / ATTENTION: Rick Seanor, Deputy Director 0fPublic Works '. In accordance wi~h NOTICE TO BIDDERS-LANDFILL EROSION CQNTROL dated September 14, 2000, ProSeed agrees to complete work.as follows: ' UNIT COST' (price per acre for.up'to 5 acres total) ~ $1390.0(J/acr. e = $6950.00 · "It is understood'that'~waterrfor~rfixing'tl~¢ seed slurry loa. ds'will be available at the, landfill either from a pond or.wate, r truck support'at no cost to ProSeed. . Certiflcatesgf Insurance will be fo, rwarded upon award of contract.. .. ~ · Don Stfanley -cc: file(l) ' 967 Highway 128, Philo, CA 95466: email: shanley*pacifiq.:net · Fax: '7o7-89s-22oo Te!:~.707-895-2100 · lLandscape Contractor California License #483967 · Licensed California Nurseryman · Member, l~'tternationai Erosion Control Association / ITEM NO. 6b DATE: October 4. 2000 SUBJECT: NOTIFICATION TO THE CITY COUNCIL REGARDING THE PURCHASE OF A TRICKLING FILTER BEARING ASSEMBLY FROM D.C. FROST ASSOCIATES FOR THE SUM OF $8,391.24. Included in the 2000/01 Budget in Fund 61 2.3580.800.000 is $17,500 to replace a trickling filter bearing assembly. Upon tear down, staff shipped the bearing to the manufacturer's representative, D.C. Frost Associates, to determine if the bearing could be rebuilt. D.C. Frost Associates disassembled the bearing and determined that rebuilding was not an option. Staff then ordered a new trickling filter bearing assembly for the sum of $8,391.24. A Purchase Order has been issued to D.C. Frost Associates for this amount. Based on our purchasing policies, we are giving the City Council the required notification of this action. RECOMMENDED ACTION' Receive and file report regarding the purchase a trickling filter bearing assembly from D.C. Frost Associates for the sum of $8,391.24. ALTERNATIVE COUNCIL POLICY OPTIONS' N/A Citizen Advised' N/A Requested by' Darryl L. Barnes, Director of Public Utilities Prepared by' George Borecky, Water/Sewer Operations Superintendent Coordinated with: Candace Horsley, City Manager Attachments: None APPROVED: ' ~ ~" candace Horsley, City ~lanager AGENDA SUMMARY ITEM NO. 6c DATE: October 4, 2000 REPORT SUBJECT: AWARD ACQUISITION OF 2-AXLE TRUCK TO EASTBAY FORD TRUCK SALES IN THE AMOUNT OF $32,947.20 FOR THE DEPARTMENT OF PUBLIC WORKS SUMMARY: The City Public Works Department worked with the Purchasing Department to obtain bids for the acquisition of a new 2000 or 2001 2-axle truck, complete with a 3-yard dump bed. Seventeen companies received requests for quotations including all new car dealers in the Ukiah Valley. A notice requesting bids for the 2-axle truck was published in the Ukiah Daily Journal on September 3 and 8, 2000. Five sealed proposals were received and opened by the City Clerk on September 19, 2000. The lowest responsive bidder is Eastbay Ford Truck Sales, of Oakland, CA, which quoted a price of $32,947.20 for a 2001 Ford F-550 2-axle truck with 3-yard dump body. continued on Page 2 RECOMMENDED ACTION: Award acquisition of 2-axle truck to Eastbay Ford Truck Sales in the amount of $32,947.20 for the Department of Public Works. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Not award acquisition of 2-axle truck. 2. Direct staff to readvertise for bids. Citizen Advised' Requested by: Prepared by: Coordinated with' Attachments: N/A Rick Seanor, Deputy Director of Public Works .~.IL--'~ Rick Seanor, Deputy Director of Public Works Candace Horsley, City Manager Otto Bertolero, Interim Director of Public Works/City Engineer 1. Fiscal Year 2000/2001 Budget Sheet APPROVED:(_~_.. Candace Horsley, Cly Manager Award Acquisition of 2-Axle Truck to Eastbay Ford Truck Sales in the Amount of $32,947.20 for the Department of Public Works October 4, 2000 Page 2 The Iow bid amount of $32,947.20 exceeds the City's budget amount of $32,000 for this truck as shown on Attachment 1. However, the City has already purchased a replacement truck for vehicle #3241 and realized a savings of $1,177.14. In addition, the City has purchased the broom attachment for equipment #1400 and realized a savings of $3,952.81. The total savings of $5,129.95 is therefore adequate to cover the budget overrun of $947.20 on the bid for this truck. Tabulation of Quotes - 2-axle Truck Company Model Quote Quoted Amount Eastbay Ford Truck Sales Oakland, CA 2001 Ford F-550 $32,947.20 Ukiah Ford Ukiah, CA 2001 Ford F-550 $34,774.74 S & C Ford San Francisco, CA per City specifications $35,204.81 Downtown Ford Sacramento, CA per City specifications $35,778.60 101 International, Inc. Rohnert Park, CA No Bid AG2-axleTruck. SUM #..~ ~T'rFt~HlViE N T ITEM NO. DATE: 6d October 4, 2000 AGENDA SUMMARY REPORT SUBJECT: AWARD BID FOR HIGH VOLTAGE LINE CLEARING AND TREE TRIMMING AT VARIOUS LOCATIONS WITHIN THE CITY OF UKIAH TO FAMILY TREE SERVICE IN AN AMOUNT NOT TO EXCEED $30,000. Included in the 2000/01 Budget, Account No. 800.3728.250.000 is $30,000 for tree trimming. Sufficient funds are available. Bid packages were sent to ten tree trimming contractors. Two bids were received and opened by the City Clerk on September 5, 2000 at 2:00 p.m. Family Tree Service submitted a bid based on an hourly rate of $85.00 for a three person crew. Family Tree Service has provided all required documentation to verit~y high voltage line clearing experience as required in the bid package. The appropriate insurance has been provided. Therefore, staff recommends that the bid be awarded to Family Tree Service in an amount not to exceed $30,000. RECOMMENDED ACTION: Award bid for high voltage line clearing and tree trimming at various locations within the City of Ukiah to Family Tree Service in an amount not to exceed $30,000. ALTERNATIVE COUNCIL POLICY OPTIONS: Reject all bids. Citizen Advised: N/A Requested by: Start Bartolomei, Electrical Supervisor Prepared by: Judy Jenney, Purchasing & Warehouse Assistant Coordinated with: Candace Horsley, City Manager Attachment: Bid results APPROVED~.,~~) ~ Candace Horsley, City ~anager BID RESULTS TREE TRIMMING (3 man crew) Family Tree Service $85.00 hr. West Coast Arborist $150.00 hr. ITEM NO. DATE: October 4. 2000 AGENDA SUMMARY REPORT SUBJECT: AWARD OF BID TO CONDUCT A RUSSIAN RIVER WATERSHED SANITARY SURVEY TO KENNEDY/JENKS CONSULTANTS FOR THE AMOUNT NOT TO EXCEED $18,400. Section 64665(a), Title 22 of the California Code of Regulations requires the City of Ukiah to conduct a watershed sanitary survey every five years. As required in our operating permit, the city must complete this watershed sanitary survey by March 1, 2001. Since Redwood Valley County Water District (RVCWD) and Millview County Water District (MCWD) have similar requirements, it is prudent to conduct a joint study and share expenses. This same process was successful the last time such a survey was conducted. Requests for Quotations through the formal bid process were sent to five firms qualified to perform watershed sanitary surveys. On September 20, 2000, one bid was received from Kennedy/Jenks Consultants for the sum of $1 8,400. Th City will act as the lead agency and issue the Purchase Order for the total amount and receive reimbursement from the other water agencies. The cost sharing agreement is as follows: City of Ukiah $9,200 MCWD $6,072 RVCWD $3,128 Although only $5,000 was budgeted in Account 820.3908.250.000 to conduct this watershed sanitary survey, necessary funds have been transferred to cover this expenditure. RECOMMENDED ACTION: Award bid to perform Russian River watershed sanitary survey to Kennedy/Jenks Consultants for the amount not to exceed $1 8,400. ALTERNATIVE COUNCIL POLICY OPTIONS: Reject bid and refer back to staff. Citizen Advised: N/A Requested by: Darryl L. Barnes, Director of Public Utilities Prepared by: George Borecky, Water/Sewer Operations Superintendent Coordinated with: Candace Horsley, City Manager Attachments: None Candace Horsley, Ci¥ Manager ! ITEM NO. DATE: October 4. 2000 AGENDA SUMMARY REPORT SUBJECT: AUTHORIZATION OF SOLE SOURCE PURCHASE OF A VAC-CON MODEL V350SHA/850 COMBINATION SEWER AND STORM DRAIN CLEANER DEMONSTRATOR UNIT FROM MUNICIPAL MAINTENANCE EQUIPMENT FOR THE SUM OF $195,803.11. REPORT: Included in the 2000/01 Budget, Account No. 61 5.3510.800.000, is $197,000 to purchase a new high pressure water/vacuum combination sewer and storm drain cleaner to replace a 1985 unit now in service. Municipal Maintenance Equipment has given a proposal to furnish a Vac-Con demonstrator unit for the sum of $195,803.11. This is over $8,500 less than the price of a new unit. This unit is in like new condition with less that 5,000 miles on the odometer and would be warranted as a new machine. The Vac-Con unit's overall performance demonstrates it to be more efficient, easier to operate and has safety features not offered on other cleaners. Due to the fact that this is the only high pressure water/vacuum combination sewer and storm drain cleaner that fully meets our specifications and that this machine is subject to prior sale, staff recommends that the City Council authorize the sole source purchase of the Vac-Con demonstrator Model V350SHA/850 for the sum of $195,803.11. RECOMMENDED ACTION: Authorize the sole source purchase of a Vac-Con Model V350SHA/850 demonstrator unit from Municipal Maintenance Equipment for the sum of $195,803.11. ALTERNATIVE COUNCIL POLICY OPTIONS: Reject proposal and refer back to staff. Citizen Advised: N/A Requested by: Darryl L. Barnes, Director of Public Utilities Prepared by: George Borecky, Water/Sewer Operations Superintendent Coordinated with: Candace Horsley, City Manager Attachments: Proposal APPROVED.~~ . Candace Horsley,'~it~ Manager MME Municipal Maintenance Equipment 2360 Harvard Street · Sacramento, CA 95815 · (916)922-1101 · Fax: (916) 922-1034 1061 N. Shepard Street~ Unit B. Anah,eim, CA 92806. (714) 632-2871'. Fax: (71.4) 632-2874 Vac-Con Proposal Prepared for City of Ukiah September 19, 2000 Vac-Con Model V350SHA/850 Single Rear'Axle Combination Sewer and Storm Drain Cleaner equipped with the following standard equipment: 3/16" Corten Steel Debris body, 5 cubic yards Full opening rear door with hydraulic door latches 10' lay flat hose Automatic Vacuum Breaker system Power up/Power down scissors lift debris body dump mechanism High density cross linked polyethylene water tanks for rust free water storage, 850 gal. 2.5" dia. fill system, inspection ports and sight gauge Centrifugal vacuum'compressor with 27" dia. Corten Steel fans: 3-stage compressor capable of 0-200' Water and 0-8000 CFM air movement Centrifugal separator Vacuum breaker disconnect switch to shut off suction in case of emergency at Operators' Station 4 cylinder diesel auxiliary power unit Auxiliary engine start/stop control located at front operator station Front mounted 4 way hydraulic boom with 180 degrees rotation with joystick control Boom tie down assembly Intake hose assembly and 20' of aluminum vacuum tubes with clamps: 1) 6.5' nozzle, 1) 6', 1) 5', 1) 3' aluminum'pipe extensions and 4) quick clamps 400'x ~" continuous jet rodder hose and jet rodder hose guide 600'x1"/1000'x ~" capacity front mounted hose reel Level wind guide Wash down system'with full functioning hand gun and 25' of hose Sealed and locking tool boxes 30 Degrees Sanitary and 15 degrees Penetrator nozzles at 50 GPM All necessary controls and gauges for operation Lighting to meet DOT highway specifications Painted in Dupont Imron to your color specifications, demo unit in White. "Customer Satisfaction is Our Goal" September 19, 2000 City of Ukiah Vac-Con Proposal V350SHN850 Page 2 Equipped with the following optional eqUipment: 6' Hydraulic telescoping boom with Pendant Control station witi~ vacuum breaker switch HydrostatiC Blower ~Drive 180 Degree .ArtiCulating Hose Reel Quintuplex VPQ50 plunger type water pump 0-50 GPM/3000 PSI Debris body flush out system 3' x 8" Clear Demo tube 8" Air regulator 2) Boom strobe lights Arrowstick, rear Boom work lights Electronic back up alarm Hose footage counter Storage box behind cab Tanks joined together, debris tank and water tanks 200 GPM hydraulic pump off with gravity drain Hand held spot light 50' Retractable handgun hose .reel ENZ Grenade Nozzle Clear coating Boom striping Full length straight Spray Bar, front bumper mounted Polished Aluminum side tool boxes, door covers, and front panel. · Mounted on 2000/01,Sterling L7501 with 275 HP, MD3060 Allison 6-Speed Automatic Transmission, AM/FM Stereo, and Air Conditioning. Cab painted white, black cab striping on door, Chassis painted black. New Unit Price F.O.B. Ukiah, CA $190,567.00 --¢ 'T",~ )~ Demonstration Unit Price F.O.B. Ukiah, CA $182,567.00 does not include sales tax. Quotation New unit normal delivery 90-120 days, depending on truck availability. Demonstration delivery 30-60 days, depending on demo schedule. Terms Net 30 days. Quotation valid for 30 days, extension upon request. Demo unit subject to prior sale. On-site training included with this quotation. ( Fra'nk Wheeler III, ~fi'ce President MME ITEM NO. 6g DATE: OCTOBER 4, 2000 AGENDA SUMMARY REPORT SUBJECT: REJECTION OF CLAIMS FOR DAMAGES RECEIVED FROM ULLA BRUNNBERG RAND AND DAVID PASHIA, AND REFERRAL TO JOINT POWERS AUTHORITY, REDWOOD EMPIRE MUNICIPAL INSURANCE FUND The claim from Ulla Brunnberg Rand was received by the City of Ukiah on September 5, 2000 and alleges damages related to a window hit by a baseball sometime in July 2000 at 105 Giorno. The claim from David Pashia was received by the City of Ukiah on September 11, 2000 and alleges damages related to a "brown out" about June 1,2000 at 205 Ford St #10. Pursuant to City policy, it is recommended the City Council reject the claims as stated and refer them to the Redwood Empire Municipal Insurance Fund (REMIF). RECOMMENDED ACTION: Reject Claims for Damages received from Ulla Brunnberg Rand and David Pashia, and Refer Them to the Joint Powers Authority, REMIF. ALTERNATIVE COUNCIL POLICY OPTIONS: Alternative action not advised by the City's Risk Manager. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Yes Claimants Michael F. Harris, Risk Manager/Budget Officer [.~~'~~ Candace Horsley, City Manager 1. Claim of Ulla Brunnberg Rand, pages 1-2. 2. Claim of David Pashia, pages 3-4. can--~ace Horsley, Cit:~Manager mfh:asrcc00 1004CLAIM NOTICE OF CLAIM AGAINS' THE CITY OF UKIAH, CALIFOR This claim must be presented, as prescribed by Parts 3 and 4 of Division 3. 6, of Title State of California, by the claimant or by a person acting on his/her behalf. RETURN COMPLETED FORM TO: 1 . CITY OF UKIAH Attn: City Clerk 300 Seminary Avenue Ukiah, California 95482 CLAIMANT'S NAME: CLAIMANT'S ADDRESS: Number/Street and/or Post Office Box City State ,..~ ~, ~ , Zip Code Home Phone Number Work Phone Number 3. PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE SENT (if different from above): ;'.Number/Street and/or Post Office Box Telephone City State Zip Code ~' 5. PLACE OF ACCIDENT OR OCCURRENCE: ~~ ~~ ~~ 0 6. GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (Attach additional page(s), if more space is needed): ~ / / ,~ t., ' ~, ·. 7. NAME(S), ff known, OF ANY PUBLIC EMPLOYEE(S) ALLEGEDLY CAUSING THE INJURY OR LOSS: SI WITNESS(ES), if known (optional): Name b. ~--/-- / Address Telephone 9. DO'CTOR(S)/HOSpITA~L(S), if any, WHERE CLAIMANT WAS TREA TED: ~ " a. Nam~'~''''~ Address Telephone 13. J ~ ' 10.._ GENERAL DESCRIPTION OF THE INDEBTEDNESS, OBLIGATION, INJURY, DAMAGE OR LOSS so far ..... ' as it may be known at the time of presentation of the claim: · · . 11. would be a limited civil case (CCP'i§~ 85)." Amount Claimed $ ~'~. ~o~ or Applicable Jurisdiction 12. · ~THE EASlS oF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: a. Damages incurred to date: Ex~nses for medical/hospital cam: Loss of earnings: Special damages loc - o o STATE THE AI~OUN. T CLAI,MEp, if, it. io. taJ$ Jes. s, than ten th'o. bsa/~d dollars (510,000) as of the date of presentation of the 'cl~ird, includin'g the eSt[rrla~e~l'am6unt of any prospective injury, damage or loss, insofar as it may be known at the time of the prese, n(a. tiPo o.f the claim~ together with the basis of computation of the amount claimed (for computahon use #~'2 below).' However,' if th~ amount c/aimed exceeds ten thousand dollars (510,000), no dollar amount shall be included in the c/aim,. However, it shall indicate whetherthe claim · · General damages: b. Estimated prospective damages as far as known: ~.',.. ....~., ' '. *'..,~ Ebture .~xpens'e.s for medical ~n~l'~Spital care: Fut.u~e.less~(~f.ea~'nings:' ?':.. ,.,~ '~ '-; ',-:~;: Other prospective s .peqia/,damage's:. . . ' "'..".,'" , Prospective general damages: This claim,must be signed by the,claim.ant or by some person on his/her behalf. A claim relating to a cause of action for death ~cf. or injury to the p. er~on or to personal p~peifyor growing crops ~h. all be. present, ed not later than s~x (6) .cat~nda~ ~n~nth~.or. le2 da'y~"afler t#e. ;a'ccr~l'of the d,a'u, se.;~'c~ion,,whiehev. ?.~.'~od~i'.~.~ai'.rns m'la/j"ng to any other, c'auSes_ of',act~6n 's~all ~e presected:n'ot"tater t~,.l'or~..'(1) ~'~h ~f~rTa~'r~g) ~bf t'~~§e /;;)a/ed;--' , ~.'/..~ {':,Y~'-~O ".'.CI~I? '"; "'~'"':''"'~',," '':"'":'': :''"' ~ .'' ~~.l; .~ ...' ..~~.. ·--,'~..i' .-,., · .-'.,., ~,:' · '...-: ,'".. -' :' '., ' . ~.'~'~" ::'. "." - :.. :S~.GNAT'ORE OF ¢I~"IMANT(S) IReceived in the Office of the City Clerk this ~/..clay of /[~-~.~~.~x~~, 20 Z~ :. NOT£: This form otc/aim is for your convenience only. Any other type et'form maybe used if desired, as long as it satisfies the requirements o! the Oovernment Code. The use of this form is not intended in any way to advise you o~ your legal rights or to interpret any law. ff you are in demur regarding your legal rights or the inte~retation of any law, you should seek legal counsel of your choice at your own expense. Rev. 2000 NOTICE OF CLAIM AGAINST THE CITY OF UKIAH, CALIFORN This claim must be prase~ted, as prescribed by Parts 3 and4 of Division 3.6, of Title 1, oi State of California, by the claimant or by a person acting on his/~er behalf. RI=TURN COMPLETED FORM TO: CITY OF UKIAH Attn: City Clerk 300 Seminary Avenue Ukiahj California 95482 CITY OF: UKIA~ CITY CLERK'S DEPARTMENT CLAIMANT'S NAME: 2. CLAIMANT'S ADDRESS: Number/~treet ar, d/or Post Office Box ~tale Home Phone Numb~ ~/0 Zip Code , Wo~ Pl~o,e Number 3. PERSON TO WHOM NOTTCES REGARDING THIS CLAIM SHOULD BE SENT (if different from above): Number/S~reet and/or Post Office Box Telephone City 4. DATE OF THE ACCIDENT OR OCCURRENCE: 5, PLA CE OF ACCIDENT OF{ OCCURRENCE: GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE rAttaeh additional page(s), If more space is needed): ?~ , .. :. . 7. "NAME(S), if knowe, OF ANY PUBLIC EMPLOYEE(S) ALLEGEDLY CAUSING THE INJURY OR LOSS: . WrrNESS(ES), ir known ¢optiona~: Name .._..w.!~ ~- CHI&p Address Telephone b, . DOCTOR(S)/HOSPITAL(S), if any, WHERE CLAIMANT WAS TREATED: Name Address b. GENERAL DESCRIPTION OF THE INDEBTEDNESS, OBLIGATION, INJURY, DAMAGE OR LOSS so far STATE THE AMOUNT CLAIMED if if totals les= than ten thousand do/lat~ ($10,000) as of the date of pre=enta§on of the c/aim, including lhe esEmated amount of any prospectfve injury, damage or loss, insofar as/t may be known at ~he time of the presentation of the claim, together with the basis of computation of the amount c/aimed (for computa#on use #12 below). Howeve6 if the amount claimed exceeds ten thousand dollars ($10,000), no dollar amount shall be included in the claim. However, ii shall indicate whether' the claim would be a limited civil case (CCI= § 85)." Amount Claimed $. / ~ ~. ~ ~ or Applicable Jurfsdiction 12. THE BASIS OP' COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: a. Damages Incurred to date: Expenses for medical/hospital care: Loss of earnings: Spec/al damag~e~ for. _. c, Gerleral damages: b, Estimated pro~pectiYe damages as far as known: Future expenses for medical and hospital cam: Future loss of earnings: $ Other prospecfive special damages: Prospec#ve general damages: .. This claim must be signed by the claimant or by some person on hi~/her behalf. A claim relet[ng to a cause of ac#on for death or fi3r injuq/ to the person or ~o personal property or growing crops shall be presented not later than ~x (6) calendar monfhs or 182 days after the accrual of the cause of actior~, whichever ls longer. Claims re[aUng to any other causes of a~tion ~hail be present~d not lafer than one (l) y~ar~al t)f~,~~. SIGNATURE OF CLAIMANT(S) Received in the office of the City Clerk this ~ day of_~_4~7~~t~z~L~, 20 O ~ NO~: ~I~ ~orm of claim ts for your cony,nj, nco only. Any other t~e of u, ed if de,ired, a~ ion~ a~ tt ~fl~ ~e requirements of the Govemment Code. The use o~ this fo~ is not intended in any ~y to a~ise you ~ur ~al ~gh~ or ~o int~t any law. E you are in doubt regarding your legal rights or the interrelation of any ~u ~ould seek legal counsel of your cholce at your o~ e~ense. R~v. [;11 AGENDA SUMMARY ITEM NO. 6h DATE: October 4, 2000 REPORT SUBJECT: AWARD OF CONTRACT TO CENTRAL STRIPING SERVICE FOR STREET STRIPING 2000, SPECIFICATION NO. 00-12 IN THE AMOUNT OF $19,089.40 SUMMARY: The City distributed specifications to 12 builder's exchanges and ten contractors for the annual street striping contract. The City publicly advertised this project on September 17, 2000 and September 24, 2000 in the Ukiah Daily Journal. One sealed proposal was received and opened by the City Clerk on September 27, 2000. Central Striping Service of Rancho Cordova, California submitted a bid in the amount of $19,089.40. The Engineer's Estimate for the project is $13,963.54. The difference between the Engineer's Estimate and the bid amount is likely due to increased materials costs. In addition, this year's project includes additional striping footage that was not included in the 1999 striping project. continued on Page 2 RECOMMENDED ACTION: Award the contract for Street Striping 2000, Specification No. 00-12, to Central Striping Service in the amount of $19,089.40. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Reject the bid and direct staff to readvertise for bids. 2. Determine street striping for public safety of City maintained streets is not necessary and provide direction to staff. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Rick Seanor, Deputy Director of Public Works ~/,~_ Rick Seanor, Deputy Director of Public Works rt~r' Candace Horsley, City Manager Otto Bertolero, Interim Director of Public Works/City Engineer 1. Bid Tabulation 2. Bid Proposal from Central Striping Service 3. Fiscal Year 2000/2001 Budget Sheet Candace Horsley, C~y Manager Award of Contract to Central Striping Service for Street Striping 2000, Specification No. 00-12 in the Amount of $19,089.40 October 4, 2000 Page 2 The City has a budget amount of $15,000 for this project. Since it is imperative that this project be completed before the winter season, staff proposes to utilize funds in the amount of $4,089.40 from the project identified for reflective raised pavement markers on State Street. If the bid is awarded, compensation for the performance of the work will be based on unit prices bid for contract item quantities actually installed. Bid totals are based on unit prices bid for contract items at estimated quantities, and therefore, the actual total paid to the contractor may be lower or higher than the bid total indicated. As with construction projects there may be cost overruns by reason of unforeseen work or because actual quantities installed exceed estimated quantities. Policy Resolution No. 13, authorizes the responsible Department Head with approval of the City Manager to issue change orders not to exceed 10 percent of the original contract sum or $5,000 whichever is greater provided that no change exceeds the amount budgeted for the project. AGstripe2000.SUM ~w ~ __ · , BIDDING SCHEDULE in case of discrepancy between words and figures, the words shall prevail. ITEM NO. QUANTI"iY DESCRIPTION AND UNIT PRICE BID EXTENDED AMOUNT (in words and in figures) FOR ITEM (in figures) Broken White 4" Painted Traffic Stripe for the price per linear foot of _ I 6,286 LF Broken Yellow 4" Painted_..Traffic Stripe for the price per linear foot of .. ~ho~'- ~-~ 2 86,673 LF Solid White 4" Pa.ip~d Traffic Stdpe for 1;he price per linear foot e...C~'-'UO 3 1,048 LF · Solid Yellow 4" Painted Traffic Stripe for the price per linear foot of 4 12,666 LF Solid White 8" Painted Traffic Strip.,e for the price 5 per linear foot of. ~, 4,079 LF Double Yellow Painted Traffic Std~e for the price ~er linear foot of ...~ ~¢ 6 27,649 LF Two Way Left Turn Lane (yellow) Painted Traffic Stdpe for the pri~ p_er linear foot of 7 5, ~8 ~~ ~ Bike Lane 4" White PaiCed Tra~kc Stripe for the pri~ per linear foot of 8 30,975 LF Bike Lane 6" White Painted TrafficStripe for the price per linear foot of T~,t 9 46,6O4 LF TOTAL A OUNT ====> We, the undersigned, further agree, if this proposal shall be accepted, to sign the agreement and to fumish the required bonds with satisfactory surety, or sureties, within fifteen (15) calendar days after wdtten notice that the contract is ready for signature; and, if the undersigned shall fail to contract, as aforesaid, it shall be understood that he or she has abandoned the contract and that, therefore, this proposal shall be null and void and the proposal guaranty accompanying this proposal, or the amount of said guaranty, shall be forfeited to and become the property of the City. Otherwise, the proposal guaranty accompanying this proposal shall be returned to the undersigned. Witness our hands this day of ~~1~ .~0~ , 2000. ! Licensed in accordance with an act providing for the registration of California Contractors License No. ~'~"&~ , expiration date .~" ~,~. o I THE CONTRACTOR'S LICENSE NUMBER AND EXPIRATION DATE STATED HEREIN ARE MADE UNDER PENALTY OF PERJURY. Signature of bidder or bidders, with business addresses: Notice: In the case of a corporation, give below the addresses of the principal office thereof and names and addresses of the President, Secreta~, Treasurer. -/ STRIPING.00 27 Spec. No. 00-12 :~1l~2 ~)e 2_ TO: FAIR EMPLOYMENT PRACTICES CERTIFICATION The undersigned, in submitting a bid for performing the following work by Contract, hereby certifies that he or she has or will meet the standards of affirmative compliance with the Fair Employment Practices requirements of the Special Provisions contained herein. STREET STRIPING 2000 (Signatu~f Bidder) Business Mailing Address: Business Location: (The bidder shall execute the certification of this page prior to submitting his or her proposal.) Spec. No. 00-12 28 STRIPING.O0 WORKER°S COMPENSATION CERTIFICATE I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Worker's Compensation or undertake self-insurance in accordance with the provisions of that code and I will comply with such provisions before commie performance of the work of this contract. · day of ,u~_J,/~,~ ''' ,200~_.~_ STRIPING.00 29 Spec. No. 00-12 CERTIFICATION OF NONDISCRIMINATION IN EMPLOYMENT The bidder represents that he or ~s not, participated in a previous contract or subcontract subject to either the equal opportunity clause here~n or the clause contained in Section 301 of Executive Order 10925; that he or she has/has not, filed all required compliance reports; and that representations indicating submission of required compliance prior to subcontract awards. Signature and address of Bidder: ~ . Date · ~'". (This certification shall be executed by the bidder in accordance with Section 60-1.6 of the Regulations of the President's Committee on Equal Employment Opportunity for implementing Executive Orders 10925 and 11114.) Spec. No. 00-12 3O STRIPING.00 LIST OF PROPOSED SUBCONTRACTORS_ __ In compliance with the provisions of Sections 4100-4108 of the State Government Code and any amendments thereof, each bidder shall set forth (a) the name and location of the place of business of each subcontractor who will perform work or labor or render service to the Contractor in or about the construction site in an amount in excess of one-half of 1 percent of the total bid and (b) the portion of the work to be done by each subcontractor. Spec. No. 00-12 STRIPING.00 31 OWNER Sierra County .~tate of Calif. DOT ~3tate of Calif. DOT State of Calif. DOT State of Nevada )ine Co. Pub. Wks. NAME/DESCRIPTION Installation of Pavement Traffic Stripe 10-1a3004 Stanislaus Co. 03a0174 04-194134 Sonoma Co. Clark Co. Epoxy Stripe Alpine Co. 97 Striping CONTRACT DATE AMOUNT COMPLETED $229,362.01 In progress $127,800.00 8/6/99 $571,950.00 6/22/99 $431,717.00 6/9/99 $192,085.60 12/18/99 $9,998.00 9/2/98 Buchanan, Dale 916-227-6000 CONTACT White, Sam 530-289-3201 Sutti, Rene 209-667-1147 LaGalle, Dale 707-576-2404 Taylor, Roland 702-385-6505 916-694-2140 SIGNATURE(S) OF BIDDER (insert the words "cash ($)", "cashier's check or "bidder's bond, as the case may be) in an amount equal to at least 10 percent of the bid. The names of all persons interested in the foregoing proposal as principals are as follows: IMPORTANT NOTICE: If bidder or other interested person is a corporation, provide the legal name of corporation and also the names of the president, secretary, treasurer and manager thereof. If a co-partnership, provide the true name of firm and also the names of all individual co-partners composing the firm. If bidder or other interested person is an individual, provide the first and last names in full. Licensed in accordance with an act providing for the registration of Contractors: Signature(s) of Bidder: NOTE: If bidder is a corporation, the legal name of the corporabon shall b set forth above together with the signature of the officer or officers authorized to sign contracts on behalf of the corporation; if bidder is a co-partnership, the true name of the firm shall be set forth above together with the signature of the partner or partners authorized to sign contracts in behalf of the co-partnership; and if bidder is an individual, his or her signature shall be placed above, if a member of a partnership, a Power of Attorney must be on file with the Department pdor to opening bids or submitted with the bid; otherwise, the bid will be disregarded as irregular and unauthorized. ~ 7"', Place of residence: ' ' ' ~ ' -- STRIPING.00 33 Spec. No. 00-12 'CITY OF UKIAH Mendtx~Ino County, California plDDER'S BONp that we, KNOW ALL MEN BY THESE PRESENTS, Central Stripi~ Service, Inc. Continental Casualty Company .., _, as PRINCIPAL and , as SURETY, are held and I~rmly bound unto the City of Ukiah in the penal sum of 10 PERCENT OF THE TOTAL AMOUNT OF THE BID of the Principal above named, submitted by said Principal to the City of Ukiah, as the case may be, for the work described below, for the payment of which sum In lawful money of the United States, well and truly to be made, to the City Clerk to which said bid was submitted, we bind ourselves, our heirs, executors, administrators and suco~__ssors jointly and severally, firmly by these presents, in no case shall, the liability of the surety hereunder exceed the sum of $-10%- THE CONDITION OF THIS OBLIGATION IS SUCH, that whereas the Principal has submitted the above mentioned bid to the City of UkJah, as aforesaid, for certain construction specifically described as follows, for which bids are to be opened at the Office of [he City Clerk, Ukiah Civic Center, Ukiah, California, on September 27, 2000 for STREET STRIPING 2000 NOW, THEREFORE, If the aforesaid Principal is awarded the contract and, within the time and manner required under the specifications, after the prescribed forms are presented to him or her for signatures, enters into a written contract, in the prescribed form, in a_cc~__rdan~ with the bid and files two bonds with the City of Uklah, one to guarantee faithful performance and the other to guarantee payment for labor and materials, as required by law, then this obligation shall be null and void; otherwise, it shall be and remain in full force and virtue. IN WITNESS WHEREOF, we have hereunto set. our hands and seals on this 19 th_ day of S ep t emb e r A.D. 20 00 Central Striping Service, Inc. PrinciPal c/ (Seal) (Seal) (Seal) Continental Casualty Company Surety Renee Ramsey-Bofman,/Attorn~In-Fact Address: 2998 Douglas Bi~. ~8~e. #104 _(Sea~) (Seal) . (Seal) Roseville~ CA 95661-4211 Spec. No. 00-12 STRIPING,O(] STATE OF California COUNTY OF Sacramento On September 19, 2000 , before me, Patricia M. Simas, Notary Public PERSONALLY APPEARED Renee Ramsey-Bofinan personally known to me (or' proved to me on the basis of satisfactory evidence) to be the personOq' whose namely0 is/~ subscribed to the within instrument and acknowl- edged to me that :he/she/~ executed the same in)~is/ her/gheir authorized capacity(M), and that by ~ signamret~5 on the instrument the person(~), or the entity upon behalf of which the person¢0 acted, executed the instrument. WITNESS my hand and official seal. This area for Offcial Notarial Seal OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form. CAPACITY CLAIMED BY SIGNER INDIVIDUAL CORPORATE OFFICER 'nTLE(S) F---]PARTNER(S) ~ LIMITED ~ GENERAL ~] ATTORNEY-IN-FACT ['--[ TRUSTEE(S) m-] GUARDIAN/CONSERVATOR ~ OTHER: DESCRIPTION OF ATTACHED DOCUMENT Bid Bond TITLE OR TYPE OF DOCUMENT NUMBER OF PAGES DATE OF DOCUMENT SIGNER IS REPRESENTING: NAME OF PERSON(S) OR ENTITY(lES) Continental Casualty Company SIGNER(S) OTHER THAN NAMED ABOVE ID-081 Rcv. 6/94 AI.I.-PI IR PCIRP'. AC. KNIOWI.F.F}GF. 1MF. NIT POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY-IN-FACT Know All Men By These Presents, That CONTINENTAL CASUALTY COMPANY, an Illinois corporation, NATIONAL FIRE INSURANCE COMPANY OF HARTFORD, a Connecticut corporation, AMERICAN CASUALTY COMPANY OF READING, PENNSYLVANIA, a Pennsylvania corporation (herein collectively called 'the CCC Surety Companies"), are duly organized and existing corporations having their principal offices in the City of Chicago, and State of Illinois, and that they do by virtue of the signature and seals herein affixed hereby make, constitute and appoint Richard W. Pratt, B.G. Midstokke, Gre(:jory M. Scoville, Cheryl A. Greco, Renee Ramsey-Bofman, Individually of Sacramento, California their true and lawful Attorney(s)-in-Fact with full power and authority hereby conferred to sign, seal and execute for and on their behalf bonds, undertakings and other obligatory instruments of similar nature - In Unlimited Amounts - and to bind them thereby as fully and to the same extent as if such instruments were signed by a duly authorized officer of their corporations and all the acts of said Attorney, pursuant to the authority hereby given are hereby ratified and confirmed. This Power of Attorney is made and executed pursuant to and by authority of the By-Laws and Resolutions, pdnted on the reverse hereof, duly adopted, as indicated, by the Boards of Directors of the corporations. In Witness Whereof, the CCC Surety Companies have caused these presents to be signed by their Group Vice President and their corporate seals to be hereto affixed on this 23rd day of May , 2000 CONTINENTAL CASUALTY COMPANY NATIONAL FIRE INSURANCE COMPANY OF HARTFORD AMERICAN CASUALTY COMPANY OF READING, PENNSYLVANIA Marvin J. Cashion Group Vice President State of Illinois, County of Cook, ss: On this 23rd day of May , 2000 , before me personally came Marvin J. Cashion, to me known, who, being by me duly sworn, did depose and say: that he resides in the City of Chicago, State of Illinois; that he is a Group Vice President of CONTINENTAL CASUALTY COMPANY, NATIONAL FIRE INSURANCE COMPANY OF HARTFORD, and AMERICAN CASUALTY COMPANY OF READING, PENNSYLVANIA described in and which executed the above instrument; that he knows the seals of said corporations; that the seals affixed to the said instrument are such corporate seals; that they were so affixed pursuant to authority given by the Boards of Directors of said corporations and that he signed his name thereto pursuant to like authority, and acknowledges same to be the act and deed of said corporations. My Commission Expires September 17, 2001 Diane Faulkner Notary Public CERTIFICATE I, Mary A. Ribikawskis, Assistant Secretary of CONTINENTAL CASUALTY COMPANY, NATIONAL FIRE INSURANCE COMPANY OF HARTFORD, and AMERICAN CASUALTY COMPANY OF READING, PENNSYLVANIA do hereby certify that the Power of Attorney herein above set forth is still in force, and further certify that the By-Law and Resolution of the Board of Directors of each corporation printed on the reverse hereof are still in force. In testimony whereof I have hereunto subscribed my name and affixed the seals of the said corporations this 19th dayof September , 2000 . (Rev. 10/1/97) CONTINENTAL CASUALTY COMPANY NATIONAL FIRE INSURANCE COMPANY OF HARTFORD AMERICAN CASUALTY COMPANY OF READING, PENNSYLVANIA Mary A. Ribikawskis Assistant Secretary NON-COLLUSION AFFIDAVIT Note: Bidder shall execute the affidavit on this page prior to submitting his or her bid. To City Council, City of Ukiah: The undersigned in submitting a bid for performing STREET STRIPING 2000 by contract, being duly sworn, deposes and says: that he or she has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such contract. Signature(s) of Bidder Business Address: "~~'~ Place of Residence: NOTARIZATION/~ Subscribed and sworn to before me this .. %ay of , 20(~. Notary Public in and for the County of My Commission Expires ~,~ / ~' ,20 ~Z-. ~~ Comm.# 1180372 NOTARY PUBLIC- CALIFORNIA Sacramento County ._~ STRIPING.O0 35 , State of California. Spec. No. 00-12 o o t;3. o o o o o ITEM NO. 6~ DATE: October 4, 2000 AGENDA SUMMARY REPORT SUBJECT: AWARD OF BID TO CALIFORNIA SINGLE PLY, INC. FOR THE ROOF OVERLAY OF THE UKIAH CiViC CENTER IN THE AMOUNT OF $50,400. SUMMARY: As presented in the 2000/2001 budget meetings, the Ukiah Civic Center is experiencing an increasing number of major roof leaks. Significant water damage has already occurred to the ceiling and interior walls throughout the building and presents a serious threat to computer equipment. As a result, the City Council allocated $70,000 to the 698.1915.800.000 account for the re-roofing of the north and south wings of the Civic Center. Several re-roof methods and materials were examined by Community Services staff and the City's Building Inspector. It was determined that the use of a 40mi single membrane overlay was the best product to address the unique flat roof problems presented by the HVAC units and skylights on the Civic Center roof. The product is manufactured by Duro-Last, Inc., and is a proven product which has been in use by a number of businesses and government agencies in our area, including the City of Willits. Requests for bids that included the Duro-Last installation specifications were sent out to over 15 contractors and builder's exchanges. In addition, the City Clerk published a public notice twice in the Ukiah Daily Journal. Bids from six contractors were received and opened on September 21, 2000. The Iow bid in the amount of $50,400 was submitted by California Single Ply, Inc. The company meets all of the requirements listed in the City's specifications, including insurance and prevailing wage requirements. In addition, California Single Ply, Inc. is a certified Duro-Last contractor. Staff recommends the Council approve the award of bid to California Single Ply, Inc. for the roof overlay of the Ukiah Civic Center in the amount of $50,400. RECOMMENDED ACTION: Award bid to California Single Ply, Inc. for the roof overlay of the Ukiah Civic Center in the amount of $50,400. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine award of bid to California Single Ply, Inc. is inappropriate. Do not approve and remand to staff with directions on how to proceed. 2. Determine it is inappropriate at this time to re-roof the Civic Center and reject all bids. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A Larry W. DeKnoblough, Community Services Director and Sage Sangiacomo, Community Services Supervisor ¢ Candace Horsley, City Manager 1. Summary of Bids 2. Exc(~f2000/2001 Budget Candace Horsley, anager Attachment #1 Summary of Bids for the Ukiah Civic Center Roof Overlay o . . . . , California Single Ply, Inc. 2272 Sierra Meadows Dr., STE A Rocklin, CA 95677 EDDM CO. 1780-B Burbank Ave. Santa Rosa, CA 95407 RSl Roofing Services 4155 Santa Rosa Ave. Santa Rosa, CA 95407-8276 Steve Roberts Roofing 5255 Burke Hill Drive Ukiah, CA 95482 Western Single Ply 3129 Swetzer Rd. ROM E Loomis, CA 95650-9587 Henris Roofing Company 741 Petaluma Blvd. South Petaluma, CA 94953-0138 $50 400 $52 850 $60 151 $75470 $84,259 $99 223 0 0 $ ITEM NO. 6J DATE' October 4, 2000 AGENDA SUMMARY REPORT SUBJECT: REPORT TO THE CITY COUNCIL REGARDING ACQUISITION OF SERVICES FROM SPENCER BREWER FOR THE MANAGEMENT/PRODUCTION OF THE 2001 SUNDAYS IN THE PARK CONCERT SERIES IN THE AMOUNT OF $7,500. SUMMARY: Pursuant to the requirements of Section 1522 of the Municipal Code, staff is filing with the City Council this report regarding the acquisition of services from Spencer Brewer (dba: Laughing Coyote Productions) for the management and production of the 2001 Sundays in the Park Concert Series in the amount of $7,500. Spencer is one of the original organizers and has provided these services since the beginning of the series. The contracted amount has remained constant for the entire ten years of the series. The event is funded entirely by private sponsorship, and the funds are held in a trust account that the City administers. RECOMMENDED ACTION: Receive report regarding the acquisition of services from Spencer Brewer (dba' Laughing Coyote Productions) for the management and production of the 2001 Sundays in the Park Concert Series in the amount of $7,500. ALTERNATIVE COUNCIL POLICY OPTIONS' 1. N/A Citizen Advised' Requested by: Prepared by: Coordinated with' Attachments: N/A N/A Sage Sangiacomo, Community Services Supervisor ~ Larry W. DeKnoblough, Community Services Director and Candace Horsley, City Manager 1. 2001 Contract Proposal from Spencer Brewer APPROVED: r~~_ )~--,x Candace Horsley, Cit¥~anager spcont2001 .rpc Proposal to Manage the 2001 Sundays in the Park Concert Series I propose to manage the 2001 Sundays in the Park Concert Series for the City of Ukiah to the same extent that I handled the project in 2000. I will coordinate all the acts, bookings of said acts, sound logistics, radio spots, radio & press releases, stage coordination, help on the poster layout, concert day opening speeches, fund raising, and general on site management at each concert. If a previously scheduled concert of my own occurs on the day of any of the SITP concerts, I will make ample arrangements. The terms are as follows: $1,500. to be paid on September 1 5, 2000 to Spencer Brewer. This covers any expenses in enlisting sponsors and the pre-work to begin the 2001' series. I will recieve an additional $2000. on January 1, 2001 to cover all costs in the booking, contracting and coordinating of all promotional work ups. On April 1 st, an additional $1000. will be paid for the final pre-concert series work. An additional $500. per each of the six concerts, will be due on the day of each concert. If there are 7 concerts, the amount will be adjusted. Total: $7,500. Signed: Spencer Brewer, September 4, 2000 Accepte.cl for tAhe~ of Ukiah' Date' ~ _--~ _~_~ AGENDA SUMMARY ITEM NO. 8a DATE: October 4, 2000 REPORT SUBJECT: CONDUCT PUBLIC HEARING TO CONSIDER A PROPOSED REDUCTION TO CERTAIN LANDFILL TIPPING FEES AND ADOPT RESOLUTION REVISING PORTIONS OF RESOLUTION NOS. 2000-01 AND 99-06 PERTAINING TO TIPPING FEES CHARGED FOR COMPACTED AND LOOSE REFUSE DELIVERED TO THE UKIAH LANDFILL SUMMARY: Submitted for the City Council's consideration is a proposal to revise landfill tipping fees charged for compacted and loose refuse delivered to the Ukiah Landfill. The proposed changes to the current tipping fees reflect a reduction in the Mendocino Solid Waste Management Authority (MSWMA) surcharge which became effective on September 1, 2000. The MSWMA surcharge is either included in or added to the tipping fees charged at Ukiah's Landfill for all compacted or loose refuse generated within the County of Mendocino and landfilled. The MSWMA surcharge is not applied to materials that are diverted from the landfill. continued on page 2 RECOMMENDED ACTION: After conducting the public hearing and receiving public testimony, adopt the Resolution Revising Portions of Resolution Nos. 2000-01 and 99-06 Pertaining to Tipping Fees Charged for Compacted and Loose Refuse Delivered to the Ukiah Landfill. ALTERNATIVE COUNCIL POLICY OPTIONS: Refer matter back to staff with direction. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Rick Seanor, Deputy Director of Public Works ~/,!~ Rick Seanor, Deputy Director of Public Works Candace Horsley, City Manager Otto Bertolero, Interim Director of Public Works/City Engineer 1. Resolution for Adoption 2. City Manager's Report 3. MSWMA letter dated August 18, 2000 4. Public Notice APPROVED: ,~ ~'~'-, Candace Horsily, Cit~ Manager Conduct Public Hearing to Consider a Proposed Reduction to Certain Landfill Tipping Fees and Adopt Resolution Revising Portions of Resolution Nos. 2000-01 and 99-06 Pertaining toTipping Fees Charged for Compacted and Loose Refuse Delivered to the Ukiah Landfill October 4, 2000 Page 2 As indicated in Attachment 3, the MSWMA surcharge has been reduced to $4.50 per ton. The equivalent MSWMA surcharge of $0.63 per cubic yard of refuse has therefore been reduced to $0.57. ^ $0.50 reduction in the per ton surcharge is equivalent to a reduction of $0.06 in the per cubic yard surcharge for loose waste. This reduction in the MSWMA surcharge is the third reduction in the surcharge since its initial adoption at $6.00 per ton. The first reduction was effective on July 1, 1998, when the surcharge of $6.00 per ton was reduced to $5.50 per ton. The second reduction was effective on July 1, 1999, when the surcharge of $5.50 per ton was reduced to $5.00 per ton. The tipping fee for compacted waste currently charged to commercial haulers serving the "waste customers" within the County unincorporated environs of the "old service area" is $71.00. With the reduction in the MSWM^ surcharge, it is proposed that this tipping fee be reduced to $70.50 per ton of compacted waste. The "new service area" consisting of the cities of Fort Bragg and Willits, and the unincorporated County environs of Caspar, Albion, Laytonville, and Covelo will have an equal reduction in tipping fee. As indicated in Resolution 99-06, the rate for the "new service area" is $64.50 which does not include the MSWMA surcharge. As such, the resolution does not require modification in order to assess the new rate based on the decrease in the MSWM^ surcharge. The total tipping fee for the "new service area" is therefore $69.00 per ton ($64.50 + $4.50). The City of Ukiah's franchise hauler currently pays $62.00 per ton for its tipping fee. This amount includes the MSWMA surcharge. Staff is not proposing a change in this tipping fee at this time. This tipping fee will be adjusted when the Taylor Drive Transfer Station fees are established and commingled recycling is implemented. It is proposed that the adjusted tipping fees be effective on November 1, 2000, in order to facilitate billing cycles. AGLFTipFee. SUM RESOLUTION NO.~ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH REVISING PORTIONS OF RESOLUTION NOS. 2000-01 AND 99-06 PERTAINING TO TIPPING FEES CHARGED FOR COMPACTED AND LOOSE REFUSE DELIVERED TO THE UKIAH LANDFILL WHEREAS, the City Council of the City of Ukiah from time to time establishes new fees and charges pursuant to Article 1, Chapter 6, Division 4, of the Ukiah Municipal Code and that such fees and charges are to be adopted by resolution by the Ukiah City Council; and WHEREAS, a surcharge adopted by the Mendocino Solid Waste Management Authority (MSWMA), a joint powers authority established between the cities of Fort Bragg, Ukiah, Willits, and the County of Mendocino, is added to or included in all tipping fees charged for refuse which is generated within the County of Mendocino and which is landfilled at the Ukiah Landfill; and WHEREAS, the Board of Directors of MSWMA has directed that its surcharge on solid waste disposal be reduced from $5.00 to $4.50 per ton effective September 1, 2000. NOW, THEREFORE, BE IT RESOLVED that Items 3, 5, and 6 of Paragraph B, "Fees and Charges" of Resolution No. 2000-01 are hereby revised to read: a. 3) Compacted waste delivered by franchised or permitted garbage collectors serving those portions of the County of Mendocino within the "old service area". Fee includes the MSWMA surcharge ..... $70.50 per ton 5) Solid Waste delivered in compacted form in a vehicular or container having a compaction device or has been compacted and transferred to another vehicle. Fee includes the MSWMA surcharge .... $70.50 per ton Resolution No. Page I of 2 6) Solid Waste delivered in a loose, uncompacted state by self-haulers, City of Ukiah's franchised garbage collector, County of Mendocino franchise or permitted garbage collectors serving the "old service area", and the City of Ukiah City departments. Fee includes the MSWMA surcharge .................. $12.40 per cubic yard NOW, THEREFORE, BE IT FURTHER RESOLVED that Item 1 of Paragraph B, "Fees and Charges" of Resolution No. 99-06 is hereby revised to read' S. 1) Minimum gate fee ..... $6.20 All other fees, charges, hours of operation, policy and procedures established by Resolution No. 2000-01 and Resolution No. 99-6, and not revised by this Resolution shall remain in full force and effect. BE IT FURTHER RESOLVED that the tipping fees revised by this Resolution shall become effective on November 1, 2000. PASSED AND ADOPTED on this 4th day of October, 2000, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: Jim Mastin, Mayor Marie Ulvila, City Clerk Resolution No. Page 2 of 2 CITY MANAGER'S REPORT AND RECOMMENDATION FOR THE ADJUSTMENT OF TIPPING FEES CHARGED FOR THE DISPOSAL OF COMPACTED AND LOOSE REFUSE AT THE CITY OF UKIAH LANDFILL This Report has been prepared pursuant to the requirements of Article 1, Chapter 6, Division 4, of the Ukiah Municipal Code. The City Manager recommends that adjustments to the Landfill Tipping Fees charged for the disposal of compacted and loose refuse at the City of Ukiah be made to reflect a reduction in the Mendocino Solid Waste Management Authority (MSWMA) surcharge. Tipping fees charged to the Landfill customers include the MSWMA surcharge. The Board of Directors of MSWMA has directed that the current surcharge of $5.00 applied to each ton of waste generated within the County and landfilled either within the County or out-of- County be reduced to $4.50 per ton effective September 1, 2000. The MSWMA surcharge is also applied to loose waste based on the weight to volume conversion rate of 250 pounds per cubic yard of loose waste. The current MSWMA surcharge per cubic yard of loose waste is $0.63. A $0.50 reduction in the per ton surcharge is equivalent to a reduction of $0.06 in the per cubic yard surcharge for loose waste. The compacted rate currently charged to Empire Waste, American Waste, and Solid Waste Systems, Inc., who currently serve the waste customers within the County unincorporated environs of Ukiah Valley, Redwood Valley, Potter Valley, Boonville, Anderson Valley, and Hopland ("old" service area) is $71.00 per ton; it is proposed that this tipping fee be reduced to $70.50 per ton of compacted refuse. The compacted rate currently charged to the City of Ukiah's franchised garbage collector is $62.00 per ton. Staff is not proposing a change in the franchise hauler's tipping fee at this time. Rather, this tipping fee will be adjusted at the time the Taylor Drive Transfer Station fees are established. The loose rate charged to all self-haulers and the commercial haulers who serve the "old" service area including the City of Ukiah is $12.50 per cubic yard. It is proposed that this loose rate be reduced by $0.10 to $12.40. The total $0.06 reduction in the MSWMA surcharge by cubic yard has been rounded to a proposed $0.10 reduction to simplify making change at the Landfill Gate for cash transactions. The minimum gate fee of $6.35 (for % cubic yard or less), which was not modified by City of Ukiah Resolution 2000-01, is proposed to be reduced to $6.20. The tipping fee charged to the "new" service area consisting of the cities of Fort Bragg and Willits, and the unincorporated County environs of Caspar, Albion, Laytonville, and Covelo is $64.50 per ton for both compacted and loose refuse plus the adopted MSWMA surcharge. Therefore, a reduction in the MSWMA surcharge is immediately reflected in the total tipping fee charged to the commercial garbage collectors who serve the waste customers within the "new" service area. It is proposed that the adjusted tipping fees be effective on November 1, 2000, in order to facilitate billing cycles. TippingFeeSept2000 Mendocino Solid Waste Management Authority A Joint Powers Public Agency Michael E. Sweeney General Manager P.O. Box 123 Ukiah, CA 95482 Telephone (707) 468-9710 Fax (707) 468-3877 m es ween e¥ @ pacific, n et August 18, 2000 To: From: Candace Horsley, City of Ukiah Constance Jackson, City of Fort Bragg Gordon Logan, City of Willilts Paul Cayler, Solid Waste Division Sherry Robison, Empire Waste Management Mike Sweeney ,//~~. Subject: Surcharge reduced to $4.50 per ton effective September 1, 2000 On August 16, 2000, the Board of Directors of the Mendocino Solid Waste Management Authority directed that the surcharge on solid waste disposal paid to MSWMA be reduced to $4.50 per ton effective, September 1,2000. TTAe H ti,'1EklT * ~ CITY OF UKIAH NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the Ukiah City Council will conduct a Public Hearing at their regular meeting of Wednesday, October 4, 2000 at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chambers located at 300 Seminary Ave., Ukiah, CA, to consider a proposal from the City Manager for the adjustment of the Landfill Tipping Fees charged for compacted and loose refuse delivered to the Ukiah Landfill. The compacted fee currently charged to the commercial garbage collectors serving the County environs of Ukiah Valley, Redwood Valley, Potter Valley, Boonville, Anderson Valley and Hopland is $71.00 per ton. The loose refuse fee charged to all customers is $12.50 per cubic yard, and the minimum gate fee is $6.35. These tipping fees include the Mendocino Solid Waste Management Authority (MSWMA) surcharge charged on all solid waste, which is landfilled. The Board of Directors of MSWMA has directed that the surcharge of $5.00 per ton of refuse landfilled be reduced to $4.50 per ton effective September 1, 2000. To reflect the reduction in the MSWMA surcharge, it is proposed that the above mentioned fees of $71.00, $12.50, and $6.35 be adjusted to $70.50, $12.40, and $6.20, respectively. To facilitate billing cycles, it is proposed that the adjusted Tipping Fees be effective on November 1, 2000.The City Manager's Report and Recommendation is available for review by all interested persons in the Office of the City Clerk, Civic Center, 300 Seminary Ave., Ukiah, CA, during normal office hours. The City Council encourages customer input and will consider comments received prior to or during the Public Hearing in making their decision in these matters. Anyone wishing the City Council to consider a document exceeding 250 words must submit the original document and seven (7) legible copies to the City Clerk not less than six (6) calendar days prior to the scheduled meeting date. If you challenge the above matter in court, you may be limited to raising only those issues you or someone else raised at the Public Hearing described in this Notice, or in written correspondence delivered to the Council at the time of the Hearing. Please pass this Notice on to your neighbors, friends, or other interested parties. You are encouraged to discuss the project with, express any view you may have, or request additional information from Staff at the Civic Center, 300 Seminary Ave., Ukiah, CA, or by calling (707) 463-6200. s/Marie Ulvila, City Clerk. Publish: 9~24~2000 ITEM NO. 9a DATE: October 4, 2000 AGENDA SUMMARY REPORT SUBJECT: REGULATION USE OF CELLULAR TELEPHONES The City Council requested City Attorney David Rapport to investigate the possibility of regulating the use of cellular telephones while a person is driving a vehicle. His conclusion and analysis report are attached for the Council's consideration. Bottom line, he opines that the City cannot adopt such a regulation. The City Attorney will be available at the meeting to discuss his analysis and answer any questions the Council may have. RECOMMENDED ACTION: N/A ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Requested by: Ukiah City Council Prepared by: Coordinated with: Attachments: Candace Horsley, City Manager David J. Rapport, City Attorney 1. Memorandum from David Rapport, City Attorney dated September 22, 2000 Candace Horsley, Ci~ Manager 4:Can:ACELLPHONES David J. Rapport Lester J. Marston Scott Johnson TO: FROM: DATE: SUBJECT: Law Offices Of RAPPORT AND MARSTON An Association of Sole Practitioners 405 W. Perkins Street P.O. Box 488 Ukiah, California 95482 e-mail: drapport@pacbell.net MEMORANDUM Honorable Mayor ~n~/~ouncil,~.,, members David J. Rapport~ September 22, 20~ Regulation of cellular telephones by persons driving motor vehicles (707) 462-6846 FAX 462-4235 You have asked whether the City could adopt an ordinance limiting or prohibiting the use of cellular telephones by any person driving a motor vehicle in the City limits. CONCLUSION In my opinion, the City could not adopt such a regulation. ANALYSIS Under Cal. Const. Art. 11, §7 a city "may make.., within its limits all local, police, sanitary, and other ordinances and regulations not in conflict with general laws." Regulating the use of cellular telephones while operating a motor vehicle within City limits comes within the local police power of the City. However, local legislation that conflicts with state law is void. A conflict with state law can arise if a local requirement directly conflicts with an express statutory provision. I have not found any state law regulating the use of cellular telephones in motor vehicles, except Vehicle Code Section 280904 or prohibiting local governments from legislating as to that subject matter. However, preemption can also arise if".., the Legislature has seen fit to adopt a general scheme for the regulation of a particular subject, [in which case] the entire control over whatever phases of the subject are covered by state legislation ceases as far a local legislation is concerned." (City of Lafayette v. County of Contra Costa (1979) 154 Cal. App. 3d 749, 755, quoting from In re Lane (1962) 58 Cal. 2d 99, 102.) IWhich provides: "Every renter of a motor vehicle with cellular radio telephone equipment shall provide the person who rents the motor vehicle with written operating instructions concerning the safe use of the equipment. The equipment shall also be clearly labeled with operating instructions concerning the safe use of the equipment." S:\U~Memos00\cellPHONES.wpd September 25, 2000 Memorandum to City Council Subject: Cell phone regulation Date: September 22, 2000 Page 2 Vehicle Code section 21 provides: Except as otherwise expressly provided, the provisions of this code are applicable and uniform throughout the State and in all counties and municipalities therein, and no local authority shall enact or enforce any ordinance on the matters covered by this code unless expressly authorized herein. Section 21 has been interpreted as expressing a legislative intent to preempt the field of the regulation and control of motor vehicles upon the public highways of the state, vesting the entire control over that subject in the state legislature. (City of Lafayette, supra.) Thus, insofar as subject matter covered by the Vehicle Code is concerned, a city has no police power in that area at all, "unless expressly authorized" by the Legislature. I(~.. at 755.) "The streets of a city belong to the people of the state, and every citizen of the state has a right to the use thereof, subject to legislative control." (Friedman v. Beverly Hills (CA 2 1996) 47 CaI.App.4th 436, 446, quoting Ex Parte Daniels (1920) 183 Cal. 636, 639, 192 P. 442; accord Rumford v. City of Berkeley (1982) 31 Cal.3d 545, 549- 550.) Various provisions of the Vehicle Code delegate authority to the City to adopt various forms of vehicle regulation by resolution or ordinance. (See, e.g., Article 3, Chapter 1, Division 11 of the Vehicle Code, commencing with Section 21100, authorizing various forms of local regulation of traffic, such as regulating processions and assemblages on highways, licensing for-hire vehicles, using traffic control devices, and licensing and regulating tow car service (V.C. §21100), closing or regulating access to particular highways (§21101), and Vehicle Code Section 22357, permitting a city to determine on the basis of an engineering and traffic survey that a prima facie speed limit of more than 25 miles per hour is reasonable and safe on specified segments of city streets.) "The delegation to local authorities of power to make vehicular traffic rules and regulations will be strictly construed,--such authority must be expressly (not impliedly) declared by the Legislature." (City of Lafayette v. County of Contra Costa (1979) 91 Cal.App.3d 749, 756, 154 Cal. Rptr. 374, internal quotation marks omitted.) We have found no reported judicial decision or opinion by this state's Attorney General that has sanctioned an implied legislative grant of authority to local agencies on any subject that is touched upon in the Vehicle Code; quite the opposite. (Barajas v. Anaheim (CA 4 1993) 15 Cal.App.4th 1808, 1815.) No provision of the Vehicle Code authorizes the City to regulate the use of cellular telephones by persons driving motor vehicles in the City. Since the State Legislature must expressly grant that authority to the City, in my opinion the City does not have that authority. Because of this conclusion based on the California Vehicle Code, I need not address whether any provision of the federal Telecommunications Act of 1996 (Pub. L. 104-104, 47 U.S.C. §151 et seq.) would preempt the City from adopting the proposed ordinance. cc: Candace Horsley, City Manager S:\U'dVlemos00\cellPHONES.wpd September 25, 2000 AGENDA SUMMARY ITEM NO. 10a DATE: OCTOBER 4, 2000 REPORT SUBJECT: ADOPTION OF RESOLUTION AUTHORIZING 2000-01 FIRST ROUND GRANT FUNDING FOR COMMUNITY BASED, NON-PROFIT ORGANIZATIONS In response to the City's solicitation, 34 entities applied (requests totaled $128,554)for the $20,000 available in 2000-01 first round of grant funding to community based, non-profit organizations. These (Continued on page 2) RECOMMENDED ACTION: Adopt Resolution Authorizing 2000-01 First Round Grant Funding for Community Based, Non-profit Organizations ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine different funding amounts are appropriate, identify changes, and adopt revised resolution. 2. Determine no funds are to be allocated at this time, do not adopt resolution, and provide direction to staff. Citizen Advised' Requested by: Prepared by: Coordinated with' Attachments: Applicants Applicants Michael F. Harris, Risk Manager/Budget Officer Candace Horsley, City Manager 1. Resolution for adoption, page 1. 2. 3. APPROVED:,.~::~ ~,4~, :~_,.~ ~'} ca-n~ce H6rsley,- C~t~ ~anager Summary of Committee recommendations, page 2 Applications from: (a) American Legion Post 76, Disabled American Veterans Ch. 50, and Veterans of Foreign Wars, pages 1-13; (b) American Red Cross, Mendocino County Chapter, pages 14-18; (c) Big Brothers Big Sisters of Mendocino County, pages 19-34; (d) Boys and Girls Club of Ukiah, pages 35-64; (e) Community Care, pages 65-74; (f) Court Appointed Special Advocate of Mendocino County (CASA), pages 75-80; (g) Ford Street Project, pages 81-82; (h) Friends of the Library, pages 83-87; (i) The Humane Society for Inland Mendocino County, pages 88-96; (j) Leadership Mendocino, pages 97-109; (k) Literacy Volunteers of America, pages 110-115; (I) Martin Luther King Project Committee, pages 116-119; (m) Mendocino County AIDS Volunteer Network, pages 120-122; (n) Mendocino Family and Youth Services, pages 123-128; (o) Mendocino Latinos para la Comunidad, Inc./Nuestra Casa, pages 129-144; (p) Mendocino Spay-Neuter Assistance Program (SNAP), pages 145-146; (q) North Coast Opportunities, Inc. Senior Companion Program, pages 147-151; (r) People For People, Inc., pages 152-161; (s) Plowshares, pages 162-168; (t) Pomolita Club Live, pages 169-170; (u) Pregnancy Counseling Center of Ukiah, pages 171-182; (v) Saturday Afternoon Club, pages 183-187; (w) School of Performing Arts & Cultural Education, pages 188-204; (x) Soroptimist International, pages 205-206; (y) Sun House Guild, pages 207-209; (z) Ukiah Community Arts Center, pages 210-218; (aa) Ukiah Community Center, pages 219-226; (bb) Ukiah Players Theatre, pages 227-233; (cc) Ukiah Pop Warner, pages 234-236; (dd) Ukiah Senior Center, pages 237-246; (ee) Ukiah Symphony Association, pages 247-249; (fi) Unity of Ukiah, pages 250-254; (gg) Ukiah Valley Association for Habilitation (U.V.A.H.), pages 255-257; (hh) Victim Offender Reconciliation Program of Mendocino County, pages 258-261. October 4, 2000 Resolution Allocating Funds to Community Based, Non-profit Organizations Page 2 applications were reviewed by a committee composed of two Councilmembers and four staff members with recommendations to fund a portion or all of nine programs. Though each of the petitions was worthwhile, those programs recommended were viewed to have greater limitations on funding sources, addressed health, safety, or welfare issues, would assist/impact the greatest number of needy residents, met needs of youth and seniors, were related to activities specifically requested by the City, or the agency had not received funding in the last few years. The Committee's consensus recommendation for funding is: ORGANIZATION American Legion Post 76, Disabled American Veterans Ch 50, Veterans of Foreign Wars American Red Cross, Mendocino Co. Chap Boys and Girls Club of Ukiah Court Appointed Special Advocate of Mendocino County (CASA) Friends of the Library Martin Luther King Project Committee North Coast Opportunities Pregnancy Counseling Center of Ukiah Victim Offender Reconciliation Total PROGRAM FUNDED State Street Patriotic Display Workplace Training Program Americorp employee Volunteer recruitment and training Update library business section Scholarship Senior Companion Program Abstinence education Mutual Assault Mediation for Juveniles AMOUNT $1,600 $ 2,000 $ 4,200 $ 3,000 $1,000 $ 5oo $ 5,000 $1,125 $1,000 $19,425 Staff recommends the City Council review the Committee's considerations and adopt the resolution with the allocations as recommended. mfh :asrcc00 1004CBO RESOLUTION NO. 2000- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING 2000-01 FIRST ROUND GRANT FUNDING FOR COMMUNITY BASED, NON-PROFIT ORGANIZATIONS WHEREAS, within the City of Ukiah there are many non-profit, community-based organizations which provide significant services to the citizens; and WHEREAS, those organizations are in need of financial assistance to continue serving their targeted populations; and WHEREAS, the City of Ukiah City Council desires to aid these agencies in light of their substantial contribution to the welfare of the City; and WHEREAS, the City of Ukiah General Fund has adequate capacity to fund $20,000 toward this effort; and WHEREAS, the City received 34 applications for funding under the First Round Non-Profit, Community Based Organization Grant Assistance Program for 2000-01. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Ukiah does hereby authorize grant funding for 2000-01 first round in the following amounts to the following organizations: ORGANIZATION American Legion Post 76, Disabled American Veterans Ch 50, and Veterans of Foreign Wars American Red Cross, Mendocino Co. Boys and Girls Club of Ukiah Court appointed Special Advocate Of Mendocino County (CASA) Friends of the Library Martin Luther King Project Committee North Coast Opportunities Pregnancy Counseling Center of Ukiah Victim Offender Reconciliation PROGRAM FUNDED State Street Patriotic Display Workplace Training Program Americorp employee Volunteer recruitment and training Update library business section Scholarship Senior Companion Program Abstinence education Mutual Assault Mediation for Juveniles AMOUNT $1,600 $ 2,000 $ 4,200 $ 3,000 $1,000 $ 500 $ 5,000 $1,125 $1,ooo PASSED AND ADOPTED this 4th day of October, 2000 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jim Mastin, Mayor Marie Ulvila, City Clerk Resolution No. 2000CBO Page 1 of 1 CITY OF UKIAH I ~'.~ 2000-01 FIRST ROUND COMMUNITY BASED ORGANIZATION FUNDING REQUESTS COMMITTEE RECOMMENDATIONS September 26, 2000 Organization Request % prog Program/Project Committee Recommendations $ amount % of request American Legion Post 76 Disabled $2,600 65% !State Street Patriotic Display $1,600 61.54% American Veterans Chapter 50 Veterans of Foreign War American Red Cross, Mendocino $3,165 100% Workplace Training Program $2,000 63.19% County Chapter Big Brothers Big Sisters of Mendocino $4,000 18% Student Mentor Program $0 0.00% County Boys & Girls Club of Ukiah $10,000 8% $4,200 42.00% Community Care $5,000 8% Linkages $0 0.00% Court Appointed Special Advocate of $6,500 50% Intensive CASA Volunteer Recruitment $3,000 46.15% Mendocino County (CASA) and Trainin~l Initiative Ford Street Project $2,370 100% Transitional Housing Bugs 'n Tools $0 0.00% Friends of the Library $3,250 43% Update business section of Library $1,000 30.77% The Humane Society For Inland $2,000 15% Veterinary bills $0 0.00% Mendocino County* Leadership Mendocino $1,500 4% Day Sponsorship $0 0.00% Literacy Volunteers $6,000 66% Teaching Adults to Read, the effect of $0 0.00% dyslexia Martin Luther King Project Committee $2,500 17% Martin Luther King Project Committee - $500 20.00% Scholarship Mendocino County AIDS Volunteer $2,000 3% Injection Drug Outreach Program $0 0.00% Network Mendocino Family & Youth Services $2,980 72% F.E.S. Parent Education & Child Access $0 0.00% Scholarships Mendocino Latinos para la $3,508 12% ,After School Tutoring Program Cultural $0 0.00% Communidad, Inc./Nuestra Casa Enrichment and Transportation Support Mendocino Spay-Neuter Assistance $2,000 100% Spay and Neuter animals for Iow income $0 0.00% Program (SNAP) Ukiah residents North Coast Opportunities, Inc. $5,000 8% Senior Companion Program $5,000 100.00% People for People, Inc. $3,000 3% Long-term care Ombudsman $0 0.00% Plowshares $2,300 100% Supplemental hot water system $0 0.00% Pomolita Club Live $2,000 67% Ordinary Heroes $0 0.00% Pregnancy Counseling Center of Ukiah $1,125 35% Abstinence Education $1,125 100.00% Saturday Afternoon Club $6,000 73% Wheelchair lift for building $0 0.00% School of Performing Arts and Cultural $2,500 10% Teens Testify $0 0.00% Education, Inc. Soroptimist Intl. Of Ukiah, Inc. $10,000 36% Fire Safety House $0 0.00% Sun House Guild $2,500 33% Multimedia Equipment for Class/Group $0 0.00% Meeting Room Ukiah Community Arts Center $5,520 81% Temporary Arts Center Facility $0 0.00% Ukiah Community Center $2,500 50% Community Partnership Project $0 0.00% Ukiah Players Theatre $2,500 50% Having Our Say: An Inter-Generational $0 0.00% Community Conversation Ukiah Pop Warner $3,000 43% Ukiah Youth Football and Cheerleading $0 0.00% Ukiah Senior Center $3,000 30% Senior Information & Assistance $0 0.00% Ukiah Symphony Association $6,000 100% Ukiah Young Peoples' Concert $0 0.00% Unity of Ukiah $4,000 2% Building Fund $0 0.00% U.V.A.H./Mayacama Industries $4,000 57% Purchase of leased vehicle $0 0.00% Victim Offender Reconciliation $4,236 100% Mutual Assault Mediation for Juveniles 31T000 23.61% Totals $128,554 $19,425 Available funding $20,000 15.56% Available funding as percent of requests *Actual request is a range from $1,500 to $2,500 mfh:excelmiscsheets CBOSUM:OOCOMREC Page 1 of 1 9/28/00 9:44 AM MEMORANDUM DATE: September 28, 2000 TO: FROM: All City Council Agenda Packet Recipients Michael Harris, Risk Managed Budget Officer SUBJECT: Agenda Item 10a. - Adoption of Resolution Authorizing 2000-01 First Round Grant Funding for Community Based, Non-Profit Organizations Attachment 3 of this agenda item is a copy of all the applications received for this funding cycle. Due to the voluminous information contained in the 34 applications, limited copies were produced. You may find a full packet in the Civic Center Administrative Wing or at the Mendocino County Library should you desire to review the applications received. Do not hesitate to contact Michael Harris at 463-6287 if you have further questions regarding this matter. MH:ky 4:Mikesh.Mfunding.900 CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2000 American Legion Post 76 Disabled American Veterans Ch 50 Application/Organization: Veterans Of Foreign War 1900 Date: Address: 419 Talmage Rd, Ste M, Ukiah, CA 95482 Sep 7, 2000 Executive Director: Rick Buckman Phone: 463-5664 Name of Contact Person: Rick Buckman Title of Contact Person: Veterans Service Officer Phone: 4'63-5664 Profit xx Non-Profit Date Incorporated Chartered How long has your organization been in existence? Am Les 1919, DAV 1982, VFW 1930 (please attach evidence) 81 Years Does your agency have an Americans with Disabilities Act Plan? Project Title: State Street Patriotic Display Yes xx No Project Location: State Street from Seminary Ave to Scott Ave. Location(s) of additional facilities operated by your organization' 293 Seminary Ave Ukiah, CA 95482 Description of total agency activities or services provided: Veterans Fraternal Organization providing Service and Charitable contributions to Veterans and the community. Amount requested: $...2,600.00 4,000.00 Total Project Cost $ ..%-- o Please describe in detail the project or activity you are requesting funding for. To purchase and install 3 X 5 American Flags on State Street, starting on Seminary Ave to Scott Street. Flags will be placed on both sides of the street. Flags to be flown on all national holidays. This project will be done in concert with local merchants. , . Describe to what extent your project will specifically affect, serve, and benefit City of Ukiah residents and the specific needs within our City that your proposed project addresses. To instill a sense of patriotism in the community by displaying our national symbol. By working with local businesses,a sense of community pride and patriotism can be felt by the residents and visitors to Ukiah. Describe how your program will coordinate with other agencies and organizations in providing similar services to this area, to compliment rather than duplicate their efforts. Where in Mendocino County are similar services provided and by whom? At present there are no other organizations providing this service. Ail veterans organizations in the city are participating in conducting and promoting this activity. , Describe your proposed project budget (specify revenues, by sources, as well as expenditures, by type). Flags (200@ 13.15 2600.00 From Grant 200 holes for displaying flags @ 5.00 each 1,000.00 VFW/DAV 100 volunteer hours @ $10.00 1,000.00 VFW/DAV/Am Leg. , Describe the current sources of your organization's funding. Through membership dues, local fundraising efforts and donations. ° If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much. None , What is the average rate of pay for your hourly employees? Ail Volunteer. 4:Can:FundApp.800 Thank you for completing this application! UNITED STATES ~ O F A M E R I C A DISABLED i ': ~.. AMERICAN VETERANS I N C O R P O R A T E D Charter for the UKIAH Chapter No. 50 In the State of CALIFORNIA VIRGIL P. WATSON FRANK B. FREITAS ANTON ZMAK LAWRENCE MENACHO GERALD T. NATWICK ELWOOD E. TUEY HERBERT J. WRIGHT, JR. NOLAN GRAYSON KELLY F. Cox CHARLIE C. BILYEU IRVINE M. STYER DOMIN{C J. NIDEROST LAURENCE H. BROWN The required number of persons duly qualified for membership, having applied for a charter, and such application having been approved in due form, Now, therefore, pursuant to the powers conferred by the National Constitution of the Disabled American Veterans, this charter is granted, and those applying, together with such others as may unite with them, are hereby authorized to establish and maintain a Chapter of the Disabled American Veterans at UKIAH, CALIFORNIA to be known as UKI/~ Chapter, Number qO Department of CALIFORNIA , and this Chapter, unless revoked or suspended, shall be conclusive evidence of the lawful existence thereof. In accepting this Charter, the &aid Chapter acknowledges the jurisdiction of and declares itself to be in ali things subject to the National Constitution and By-Laws, each Annual National Convention, the National Executive Committee, and to the rules, regulations, orders and laws promulgated in pursuance thereof, and further said Chapter pledges itself, chrough its members, to uphold, protect and defend the Constitu¢ion of the United States; to realize the true ideals and aims fer which we fought; to advance the interests and work for the betterment of all wounded, injured and disabled Veterans; and to encourage in all people that spirit of understanding which will guard against future wars. This Charter is granced with the understanding that in the event of dissolu- tion, inactivity or revocation, all properti~, records and money of the Chapter immediately becomes the property of the National Headquarters of the Organization. In Witnesa Thereot, This Charter is given under hand and seal of the National Commander, duly attested by the National Adjutant, at National Headquarters in Cold Spring, Ky., this 24TH day of_ FEBRUARY 19 82, and countersigned by the Adjutant for the Department of C A L I F 0 R N I A Countersigned: /Ittest: _ ~ 401 Van Ness, Rm San Francisco, CA ~HE AMERICAN LEGION DEPARTMENT OF CALIFORNIA 117 94102-4587 Post No. __~_~ Direct to: Post District ~. .;; File (MAILING ADDRESS) ..... Your articles, as submitted have been reviewed and disposed of as follows, by this commission: ARTICLES RECEIVED: ( ) Constitution & By-Laws Approved ( ) By-Laws Disapproved Approved Disapproved ( ) Amendment Apprcved , ~-- ____ Disapproved Article Sectior~ Article Section Article Section Article Section __ Article _ Section Article Section Article Section Article _ Section REMARKS. If the Constitution & By-Laws, II been marked "Not Approved , regular Po.st procedure, and resubmit TWO copies at the address on the top By-Laws or the Amendments have please correct your submission by to comply with the instructions below of same to DEPARTMENT HEADQUART~-,~,. of this page. Thank You. DATED CONSTITUTION & BY-LAWS COMMISSIONER AREA I- CONSTITUTION & BY-LAWS LEWIS WHITE POST 76 UKIRH DISTRICT ONE COUNCIL THE AMERICAN LEGION DEPARTMENT OF CALIFORNIA CONSTITUTION Preamble For God and Country, we associate ourselves together for the following purposes: To uphold and defend the Constitution of the United States of America; to maintain law and order; to foster and perpetuate a one hundred percent Americanism; to preserve the memories and incidents of our associations in the Great Wars; to Inculcate a sense of Individual obligation to the community, state and nation; to combat the autocracy of both the classes and the masses; to make right the master of might; to promote peace and good will on earth; to safeguard and transmit to posterity the principles of justice, freedom and democracy; to consecrate and sanctify our comradeship by our devotion to mutual helpfulness. Article I - Name Section 1 - The name of this organization shall be Lewis White Post 76, The American Legion, Department of California. Article II - Objects Section 1 - The objects and purposes of this Post shall be to promote the principles and policies as set forth in the foregoing preamble, and the National and Departmental Constitutions of the American Legion. Article III - Nature Section 1 - This Post is a civilian organization and membership therein does not affect or increase liability for military or police service. Section 2 - This organization shall be absolutely non-political and shall not be used for the dissemination of partisan principles nor for the promotion of the candidocy of any person seeking public office or preferment. ,Section 3 - Rank does not exist in The American Legion; no member shall be addressed by his military or naval title in any meeting of this Post. Article IY - Membership Section 1 - Eligibility to membership in this Post shall be the same as prescribed by the National Constitution of the American Legion. Section 2 - Candidates for membership in this Post shall make application upon a prescribed form by the Executive committee of this Post; shall pay therewith the initiation fee and dues for the current year; and shall furnish official ~idence_. of elidibilitv. Section 3 - There shall be no form or class of membership, except an active membership, and dues shall be paid annually or for life. Nothing in this section shall be construed in such a way so as to prevent this Post from offering "L ire Membership" to any of its members it deems worthy of such honor. Section ~t - All candidates for membership Into the American Legion shall be voted upon by the membership of this post at a regular meeting. A majority vote of those present and voting shall elect or reject a candidate for membership. Section 5 - No person, who has been expelled by another Post, shall be admitted to membership in this Post, without the consent of the expelling Post, except that where such consent has been asked for and denied by such Post, that person may then appeal to the Department Executive Committee of the Department of the expelling Post for permission to be admitted to membership in this Post, and shall be ineligible for membership in this Post until such permission is granted. Article V - Officers Section 1 - "The Elected Officers of this Post" shall be the Commander, First Yice Commander, ,Second Vice Commander, Finance Officer and three (3) members of the Executive Committee, who shall be nominated from the floor at a meeting preceding the annual election. ,Section 2 - "The Appointed Officers of this Post" shall be the Adjutant, Post Historian, the Post Chaplain, the Post Judge Advocate, the Post ,Service Officer, the Post Sergeant-at-Arms, the Assistant Sergeant-at-Arms and such other officers as may be deemed necessary by this organization. Section 2.1 - Any officers other than the Commander and Vice Commanders may hold one or more of the above appointed offices. Section 3 - The administrative affairs of this Post of the American Legion shall, except as may be otherwise provided by the By-Laws be under the supervision or the Executive Board which shall consist of the "elected" and "appointed" officers of this Post, as well as the three members of the Executive Committee. ,Section 4 - The "Elected Officers" and the Executive Committeemen shall be elected annually and they shall hold office until their successors are duly installed or as otherwise provided in the By-Laws of this Post. Any "Elected Officer" or Executive Committeeman may be removed for inefficiency by the Executive Board, a two-thirds vote of said group being necessary to effect such removal. 5action 5 - The "Appointed Officers" shall be appointed annually at the meeting following the electlon of officers and they shall hold office until their successors are duly installed or as otherwise provided in the By-Laws of this Post. Any "Appointed Officer" may be removed for inefficiency by the Executive Board, a two-thirds vote of said group belng necessary to effect such removal. Section 6 - The By-Laws of this Post may provide for the election of the three members of the Executive Committee to serve for a term not to exceed two years in office. The By-Laws may also provide for the staggered election of each of the Executive Committeemen. ~ection 7 - The office of Finance Officer and any other offices and/or positions charged by this Post's Constitution and By-Laws, or By-Laws with the responsibility of handling Post funds shall be bonded under a blanket bond to be purchased from Department Headquarters and paid for from funds of this Post. ,Section 8 - Each member of this Post in good standing shall be eligible to hold office in this Post. Section 9 - The duties of Officers and the Executive Committeemen shall be those usually appertaining to such officers or committeemen and as further provided in the By-Laws of this Post. Article VI - Finance ,Section 1 - The revenue of this Post shall be derived from membership or initiation fees, from annual membership dues and from such other' sources as may be approved by the Post Executive Board. Section 2 - The amount of such membership or initiation fees and the amount of such annual Post dues shall be fixed and determined by the membership of this Post. Section 3 - The Post shall pay to Department Headquarters the National and Department annual membership dues for every member of this Post. Section 4 - No appropriations over $100.00 shall be made without first referring the same to the Executive Board for approval. All bills shall be referred to the Executive Board for report. Section 5 - The Executive Board shall prescribe the form in which the financial reocrds of this Post shall be kept. Article VII - The American Legion Auxiliary Section 1 - Lewis White Post 76 recognizes an auxiliary organization to be known as the Auxiliary Unit of Lewis White Post 76, The American Legion, Department of California. Section 2 - Membership in the Auxiliary shall be as prescribed by'the National Constitution of the American Legion. Section 3 - The Auxiliary shall have its own separate Constitution and By-Laws. Article IX - Amendments Section 1 - This Constitution is adopted subject to the provisions of the National Constitution of the American Legion and of the Department Constitution of the Department of California, The American Legion. Any amendment to said National Constitution or Department Constitution which is in conflict with any provisions hereof shall be regarded as automatically repealing or modifying the provisions of this Constitution to the extent of such conflict. ,Section 2 - This Constitution may be amended at any regular Post meeting with a quorum present by vote of two-thirds of the members of said Post attending such regular meeting, providing that the proposed amendment shall have been submitted in writing and read at the next preceding regular meeting of said Post, and providing, further, that written notice shall have been given to all members at least five ($) days in advance of the date when such amendment is to be voted upon, notifying said members that at such meeting a proposal to amend the Constitution ls to be voted upon. ,Section 3 - A copy of this Constitution and By-Laws shall be submitted to the Department of California, and/or the Department Constitution and By-Laws Commission. ,Section ~t - All amendments to this Constitution and By-Laws, as approved, shall be submitted to the Department of California, and/or the Department Constitution and By-Laws Commission. POST BY-LAWS LEWIS WHITE POST 76 UKI AH DISTRICT ONE COUNCIL THE AMERICAN LEGION DEPARTMENT OF CALIFORNIA Article I I Name Section 1 - The name of the Post existing under these By-Laws is to be known as Lewis White Post Number 76 The American Legion, Department of California. ' Section 2 - The Location for meetings of this Post shall be the Veterans Memorial Building, 293 Seminary Ave., Ukiah in the State of California, or such location as may be designated by the Executive Board of this Post, in accordance with the By-Laws of this Post. ,Section 3 - The objects of this Post are as set forth in the Constitution of this Post. Article II - Management Section 1 - The government and management of Lewis White Post 76 is entrusted to an Executive Board consisting of the "Elected Officers", the "Appointed Officers", the immediate Past Post Commander and the three (3) Executive Committeemen to be known as the Executive Board. No member of the Executive Board shall be able to cast more than one ( 1 ) vote on any given issue coming before the Executive Board. Section 2 - The elected members of the Executive Board shall be elected annually on the third Monday of April and shall take office at the meeting next following that of the Department Convention. The election of "Elected Officers" and Executive committeemen shall be by a written secret ballot and a majority of all votes cast shall be required for the commander and Vice commanders. In all other offices, the candidate or candidates receiving the highest number of votes shall be elected to the respective office or offices for which they are candidates. Section 3 - Vacancies existing in the office of Commander or First Vice Commander shall be filled by the membership of this Post during a special election called for that purpose. Notice shall be sent to all members notifying them that an election shall take place at the next General Meeting, provided that notice to the membership lS sent out at least ten ( 1 O) days prior to the date the election Is to take place. Electlon of Commander and/or Flrst Vice Commander shall take place only at a regular Post Meeting. ,Section 4 - All other vacancies existing in the Executive Board, or in any office of this Post from any cause other than the expiration of the term, shall be filled by a majority vote of the remaining members of the Board, and a person so appointed shall hold office for the unexpired term of the of the committeeman or officer he/she succeeds. A vacancy shall exist when a member or officer is absent from this Post for a continuous period considered detrimental to the interest of the Post by the Executive Board. Section $ - In the event that any Post Officer or member of the Executive Board shall be absent for three (3) consecutive meetings of the Post or of the Executive Board without being excused by the Post, Commander or Executive Board, such office may be declared vacant by a majority vote of those present and voting at a regular Post meeting held after a written notice to all members that such vote will be taken. The vacancy so created may be filled by election or appointment as the same was originally filled. Article III - Post Executive Board/Meetings ,Section 1 - The Post Executive Board shall meet for organization and such other business as may come before it at the call of the Post Commander within ten ( 1 O) days after the installation of the new officers. Thereafter the Post Executive Board shall meet at the call of the Commander as often as sald commander may deem necessary. The Commander may call a meeting of the Executive Committee at any time that he/she may deem necessary, provided that at least five (5) members of the board are present to constitute a quorum. The Commande...r' sl'~a!l ~1i a meeting of the Post Executive Board upon the joint written request of three (3) or more members of said Post Executive Board. Five (15) members of the Board shall constitute a quorum thereof. In all cases when the Board shall meet, an elected member of the Board must be present in order for the Board to conduct business. Section 2 - The Post Executive Board shall hire such employees as may be necessary; shall authorize and approve all expenditures; shall require adequate bonds from all persons having the custody of post funds; shall hear the reports of post committee chairmen; and generally, shall have charge of and be responsible for the management of this Post. Article I¥ - Duties of Officers ,Section I - Duties of Post Commander. It shall be the duty of the Post Commander to preside at all meetings of the Post and to have general supervision over the business and affairs of the Post, and such officer shall be the chief executive officer of the Post. He/she shall approve all orders directing the disbursements of funds and shall make an annual report covering the business of the Post for the year, and recommendations for the ensuing year, which shall be re~d at the annual meeting and a copy thereof immediately forwarded to the Department Adjutant. He/she shall perform such other duties as directed by the Post and shall also serve as Chairman of the Executive Board. Section 2 - Duties of First Vice commander. The First Vice Commander shall assume and discharge the duties of the office of commander in the absence or disability of, or when called upon by the post commander. The primary concern of the First Vice Commander shall be with seeking membership for the Post and shall serve as Membership Chairman for the Post. Section 3 - Duties of Second Vice Commander. The Second Vice Commander shall assist the Commander in all his/her duties. The ~econd Yice Commander should be interested in patriotic observances of all kins, in developing Post activities, and in the entertainment features that mark all meetings. He/she shall concern his/her office with the welfare of the community, and shall serve as Chairman of the Public Relations Committee. Section 4 - Duties of Post Finance Officer. The finance officer of the Post shall have charge of all finances and see that they are safely deposited in the financial institution or financial institutions designated by the Post and shall report once a month to the ExecutiYe Committee the condition of the finances of the Post, with such recommendations as he/she may deem expedient or necessary for raising funds with which to carry on the activities of the Post. He/she shall sign all checks disbursing the moneys of the Post. He/she shall furnish such surtey bonds in such sum as shall be fixed by the Post Executive Board. The Finance Officer shall serve as Chairman of the Finance Corem ittee. Section 5 - Duties of Post Adjutant. The Adjutant shall have charge of and keep a full and correct record of all proceedings of all meetings, keep such records as the Department and National organizations may require, render reports of membership annually or when called upon at a meeting, and under direction of the commander handle all correspondence of the post. The Ad~ utant shall serve as Secretary to the Executive Board. Section 6 - Duties of Post Historian. The Post Historian shall be charged with the individual records and incidents of the Post and post members, and shall perform such other duties as may properly pertain to the office as may be determined by the Post or the Post Executive Board. ,Section 7 - Duties of Post Chaplain. The Post Chaplain shall be charged with the spiritual welfare of the post comrades and will offer divine but non-sectarian service in the event of dedications, funerals, public functions, etc.. He/she shall adhere to such ceremonial rituals as are recommended by the National or Department Headquarters from time to time _ Section 8 - Duties of Post Sergeant-At-Arms. The Post Sergeant-At-Arms shall preserve order at all meetings and shall performs such other duties as may be from time to time assigned to him/her by the Post Executive Board. The Sergeant-At-Arms is given charge of the stand of colors which will be properly displayed at all Post meetings and on ceremonial occasions. He/she shall serve as Chairman of the Distinguished Guests Committee. Section 9 - Duties of Post Asst. Sergeant-At-Arms. The Post Asst. Sergeant-At-Arms shall assist in preserYing order at all meetings and shall assist the Sergeant-At-Arms when called upon. Section 10 - Duties of Post dudge Advocate. The Post dudge Advocate shall serve as the interpreter of the Post Constitution and By-Laws, and may at any time when called on by the Commander, other officers, or members of the Post rule on the legality of their actions and decisions insofar as they affect the good of the American Legion and the Post. The Post dudge Advocate is charged by the Post Constitution and By-Laws with the duty of auditing Post financial accounts annually or at the discretion of the Post, and therefore will serve as Chairman of the Post Audit Committee. Section 11 - Duties of Post ,Service Officer. The Post Service Officer shall look out for the welfare of all concern, bringing to the attention of all veterans and their dependents the rights and benefits granted them by law. As Post Service officer he/she shall serve as Chairman of the Yeternas Affairs and Rehabilitation Committee. Section 12 - Duties of Post Executive Committeemen at Large. The Post Executive Committeemen shall be entrusted with setting recommendations to the Executive Board with regards to the management of the Post. The three (3) members shall be assigned duties as required by the Post. Article Y - Delegates and Alternates Section 1 - Delegates and alternates to a Department Convention shall be elected by the membership of this Post at a regular meeting of the post to be held at least 20 days prior to the date of such convention. Section 2 - The Post Commander shall act as Chairman of the Post Delegation to the convention. In his/her absence the delegation shall select a member of said delegation to act as Chairman. ,Section 3 - Delegates and alternates to the District shall be elected by the membership of this Post at a regular meeting of the post to be held at least 20 days prior to the annual District meeting. Article YI - Appointment of ,Standing Committees Section 1 - The Post Commander, immediately upon taking office each year, shall appoint the following standing committees: Americanism, Audit, Ceremonials, Children and Youth, Constitution and By-Laws, Economic, Finance, ForeignRelations, Graves Registration and Memorial, House and Entertainment, Legislative, Membership, National $ecurlty, Public Relations, ,Scouting, Yeterans Affairs and Rehabilitation. 8uch standing committees shall consist of such members, and the chairman thereof, as shall be designated by the Post Commander or otherwise stated in the By-Laws of this Post. Article VII - Resolutions Section 1 - All resolutions of state or national scope presented to this Post by a member or reported to this Post by a committee shall merely embody the opinion of this Post on the subject and copy of same shall be forwarded to the Department He~lquarters for its approval before any publicity is given or action other than mere passage by the Post is taken. Article ¥111 - Post Meetings Section 1 - The regular meetings of this Post shall be held at the designated Post meeting place on the first and third Monday of each month, at which may be transacted such business as may properly be brought up for action; such meetings may be converted into entertainment meetings, as may be deemed advisable by the officers of this Post. -lC) - Section 2 - The Post shall meet at least ten (10) times per year. Section 3 - The Post Commander or a majority of the Executive Board shall have power to call a special meeting of the Post at any time. No special meeting shall be held by the Post unless notice is mailed to each member at least five (5) days prior to the time of holding the meeting, giving the time and place of the meeting and the matter to be considered. 5ectlon ~t - Five (5) members shall constitute a quorum. No meeting of the Post shall take place unless there is an elected member of the Executive Board present. ,Section 5 - No member shall be represented or shall vote by proxy. There shall be no voting by absentee balloting. Section 6 - All meetings shall follow the procedure as outlined under "Rules of Order" in the American Legion "Officer's Ouide and Manual of Ceremonies". Article IX - Delinquencies and Suspensions Section 1 - A member whose dues for the current year have not been paid by danuary 1 shall be classified as delinquent. If his dues are paid on or before February 1, he shall be automatically reinstated. If he is still delinquent after February 1, he shall be suspended from all privileges. If he is still under such suspension on dune 30 of such year, his membership in the American Legion shall be forfeited. A member suspended or whose membership has been so forfeited may be reinstated to active membership in good standing by a vote of the Post and payment of current dues for the year in which reinstatement occurs. Nothing in this section shall prohibit this Post from waiving the provisions hereof upon payments of dues for the year in which the reinstatement occurs with reference to former members who have been prevented from payment of dues by reason of active military service. Article X - Notices Section 1 - Every member shall furnish the Post Adjutant with his or her address for mailing purposes. Section 2 - The Post Adjutant shall cause notice of the annual election to be given at least two (2) weeks prior thereto. Section 3 - Unless otherwise specified all notices required to be given by these By-Laws shall be written notice. Article XI - Rules of Order Section 1 - All proceedings of ths Post shall be omducted under and pursuant to the Roberts' Rules of Order, except a~ herein otherwise provided. Article XII - Limitations of Liabilities Section 1 - This Post shall incur, or cause to be incurred, no liability nor obligations whatever which shall subject to liability any other post, subdiYision, group of men or women, members of the American Legion or other individuals, corporations or organizations. ' Article XIII - Amendments Section 1 - These By-Laws may be amended at any regular Post meeting by a vote of two thirds of the members of said members attending such regular meetings; provided that the proposed amendment shall have been submitted in wrltlng and read at the next preceding regular meeting of this Post; and, provided, further, that written notice shall have been given to all members at least ten ( 1 O) days in advance of the date when such amendments is to be voted upon, notifying said members that at such meeting a proposal to amend the By-Laws is to be voted upon. Section 2 - All amendments to the By-Laws of this Post shall conform to all changes made necessary by changes to the National Constitution and By-Laws of the American Legion, or the Department Constitution and By-Laws of the American Legion, Department of California. , · /~r , i' ' ..,f)ectton 3 - Al1 amendments to the By-Laws of thls Post hereafte}' adOp(~j~Se"'"'~ submitt~ tn lh~ ncn.r-,m,.,,, uonstitution and By-Laws Commission of the Department of Oafifornia ~f '~'7.'~~',l_,~eg]~)r~;'" ~)~'~)'r;g"i;;; Constitution and/or By-Laws amendment thereto shall be in "finaIl~ and effeot"Q~bl aop,"ov~-I ~,v the Department Constitution and By-Laws Oommlssion but shall be temporar'~ erIfo~.~ per~ln~I actl;n trle~:~; 'if not in conflict with the Constitution, By-Laws or adopted policy of' the Ameri~egion.or the Department of California. CERTIFICATION The "Articles of Incorporation" for this Post are on file with the Secretary of State, under the Post Name: Lewis White Post Number 76 and Corporate number 139448 dated May 14, 1930. "We certify that the above Constitution and By-Laws were read at two meetings. The first reading was December 6, 1993 with the second reading and adoption on danuary 3, 1994, a quorum being present, and by a two-thirds vote of those present and voting." Commander, Lewis White Post 76 :ant, Lewis White Post ATTESTED: David L. Eby Finance Officer, Lewis White Post 76 Approved this Day of in the year 1994. Chairman, Department of California Constitution and By- Laws Corem ission -t2 FAX Phone Fax Phone Number of pages including cover sheet FROM: Mendocino County Veterans Service Office __ 4i9-M Talmage Road __ ..... UKIAH CA 95482 Phone 707-463-4226 _ Fax Phone 707-463-4637 CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2000 Application/Organization: Address: ?' 0. ~0~ ~3~ Executive Director: Name of Contact Person: Phone: Title of Contact Person' Profit ,/ Non-Profit Date Incorporated (please attach evidence) How long has your organization been in existence? ~J ~{~0,,I'-.~ Does your agency have an Americans with Disabilities Act Plan?~_ Yes__ N0' Project Title' ~ 0 ~' k ~/i~P.~P~"~Y'(Xi I~i ~S~t~~ Project Location: ~)~-,.i ~ Location(s) of additional facilities operated by your organization' Description of total agency activities or services provided: ...... . .. l)~sc~s-t-e~- ~¢..\ie~./~el)..ox~ess o~v~f~c~, C.?R ~w~. 7fl~.~/~. I~'~ vL~,,j Amount requested: $ ~ ling, O0 Total Project Gust $ AMERICAN RED CROSS MENDOCINO COUNTY CHAPTER NON-PROFIT COMMUNITY BASED ORGANIZATION GRANTS APPLICATION PROGRAM TITLE: WORKPLACE TRAINING PROGRAM . Please describe in detail the project or activity you are requesting funding for. The American Red Cross is considered one of the leaders in the provision of health and safety services to the public. For over thirty years, the Red Cross has offered lifesaving CPR and First Aid courses to professionals and to the community at large. Our community classes are taught by volunteer instructors. The majority of our Red Cross instructors teach classes at their workplace through "authorized provider" agreements with the local Chapter. We work closely with service providers, non-profits, businesses and individuals to coordinate training and make the acquisition of CPR and First Aid skills efficient, relevant and cost-effective. Many large businesses in our city choose to utilize our First Aid and CPR courses to meet or exceed safety regulations required by OSHA or other licensing agencies. We pride ourselves on meeting the needs of our customers and offering a variety of training opportunities. Trainings are conducted at the workplace as well as in our chapter office to facilitate the complex scheduling needs of employees. The national sector of the Red Cross keeps abreast with the latest medical advances and disseminates that information to every local Chapter, so that all instructors are apprised of the most current standards for training. The responsibility for providing updates and rollover training to our instructors lies in the hands of the local Chapters. As of December of 2000, the Red Cross is eliminating its Standard First Aid course. It is being replaced with the Workplace Training Program, an updated cluster of courses that will allow our instructors to address specific health issues in greater depth. Employers will now have the option of training their employees in any or all of the separate modules listed below: · CPR · Automatic External Defibrillation · Ergonomics · First Aid · Slips, Trips and Falls · Workplace Violence Awareness · Back Injury Prevention · Your Head Matters · Managing Stress With the onset of the Workplace Training Program comes the need to retrain all of our instructors. Employers are required to send their Red Cross authorized instructors to these "rollover" trainings if they wish to continue receiving first aid and CPR training from our organization. The cost per instructor for materials and the instruction will be $25.00. Volunteer instructors are being asked to continue to help the Chapter by taking the rollover training. We are not in the position to provide . 3, scholarships to cover the expenses of the materials for the rollover. The deadline for implementation of this training is coming soon, which also necessitates the bulk purchase of new books and supplies. Materials from the former class will be unusable and will have to be stored or destroyed. In order to best serve the needs of the community, the Red Cross is requesting assistance with the purchase of materials for the Workplace Training Program. We are requesting funding in the amount of $2,840.00 which will be used to purchase a basic inventory of workplace training materials. We would like to request an additional $325.00 to purchase instructor manuals for our volunteer instructors so that they may become authorized as Workplace Training Instructors without significant cost to themselves. The total amount of our request is $3,165.00 Describe to what extent your project will specifically affect, serve, and benefit City of Ukiah residents and the specific needs within our City that your proposed project addresses. The Mendocino County Chapter teaches over 250 Health and Safety classes annually. In fiscal year 1999, the number of students taking courses rose by fifteen percent to over 2,300 individuals. Eighty percent of these individuals live or work within twenty miles of the City of Ukiah. Many are employed in occupations that are mandated to provide first aid and CPR. Of the eighty-five American Red Cross instructors currently authorized to teach in Mendocino County, seventy of them work for or live within the greater Ukiah Valley. With these numbers as guides, it is clear that Ukiah residents have been and will continue to be the recipients of health and safety services provided largely through the coordination of and training by the American Red Cross. Every city needs employers, employees and citizens who are trained to respond to medical emergencies. Many of the agencies required to maintain personnel trained in first aid and CPR are businesses that care for those at greatest risk - the frail elderly, foster children, toddlers, the mentally ill or developmentally disabled adults. These individuals need and deserve the highest level of care, and we have a responsibility to provide workers and care providers with the kind of support they need to feel confident during a medical emergency. Describe how your program will coordinate with other agencies and organizations in providing similar services to this area, to compliment rather than duplicate their efforts. Where in Mendocino County are similar services provided and by whom? The Red Cross coordinates with other agencies by working closely with businesses and other non-profit organizations to meet their health and safety needs. During the past fiscal year we conducted health and safety training for employees of the Ukiah Valley Association for Habilitation, Community Care, Trinity School, the Department of Social Services, True to Life Children's Services, Redwood Children's Services, the Mendocino Private Industry Council, North Coast Opportunities, Ukiah Unified School District, MTA, Cal-Trans, Ukiah Valley and City Fire Departments, Little Friends Preschool, and Project Sanctuary. Many other smaller employers send one or two of their employees to our community classes. Businesses and organizations take advantage of the cost savings provided to them when they enter into "Authorized Provider" agreements with the Red Cross. This arrangement enables a business to train one of their employees as an instructor. Costs for CPR and First Aid courses become substantially lower which is important for both the small business and larger employers with many employees who require training. The American Heart Association provides limited CPR training locally, b[~ Red Cross is the only organization requiring a one-year renewal on CPR certificatio~. No other agency provides a comprehensive workplace training program. 1 Describe your proposed project budget (specify revenues, by sources, as well as expenditures, by type). The funds requested will be used to amass an inventory of Workplace training materials for use as we begin offering the new courses this fall. These materials replace books currently used by Red Cross and Chapters are required to provide these materials to students. The materials are significantly higher in cost than our previous books. The Chapter is committed to keeping costs for classes at the current level, but in order to do so we require the City's support with the purchase of these materials. We are also requesting materials for volunteer instructors to utilize during their rollover training so that the volunteers will incur little or no cost for their service to the community. Costs for materials covered by this funding request: 100 Workplace Training - Managing Stress Booklet $ 75.00 100 Workplace Training - Your Head Matters Booklet $ 75.00 100 Workplace Training - Workplace Violence Awareness $ 75.00 100 Workplace Training - Back Injury Prevention $ 75.00 100 Workplace Training Slips, Trips, Falls Booklet $ 75.00 100 Workplace Ergonomics Booklets $ 75.00 250 Workplace Training First Aid Participants Booklet $200.00 250 Workplace Training CPR / AED Skills Card $812.50 250 Workplace Training First Aid Participant Pack $987.50 25 Workplace First Aid Instructor's Manuals $162.50 25 Workplace First Aid CPR/AED Instructor's Manuals $162.50 6 Workplace CPR / AED Videos $150.00 6 Workplace Standard First Aid Video $240.00 TOTAL REQUEST $3,165.00 Revenue for the Health and Safety program is generated from course fees. It is the policy of our Chapter to keep course fees as Iow as possible and a "break even" approach to this program has been the Chapter's policy. However, we did not anticipate the extent of the costs for the Workplace Training materials. A summarized budget of our Health and Safety Program follows. . . . REVENUE Community Course Fees Authorized Provider Fees Paid Instructor Course Fees $24,000.00 $ 4160.00 $10,500.00 TOTAL INCOME $38,660.00 EXPENSES Health and Safety Salaries Benefits Course Materials Office Supplies Administrative Expense $24,800.00 $ 6,864.00 $ 8,250.00 $ 5O0.00 $ 2,500.00 (does not include Workplace Materials) TOTAL EXPENSE $42,914.00 Describe the current sources of your organization's funding. Our funding comes almost exclusively from community donations and fundraising efforts. Approximately ten percent of our annual budget comes from two separate allocations from United Way. Local Red Cross Chapters do not receive funds from the national branch of the Red Cross. We are expected to raise funds through the support of local donations and fees collected from our CPR and First Aid courses. If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much. In 1999, our Chapter received $1,000 for the Little Anne Project. What is the average rate of pay for your hourly employees? Our average rate of pay for hourly employees is $10.00 per hour. Big Brothers Big Sisters of Mendocino County "Our work is as elementary as putting a frietul in a child's life and as essential as putting hope in a child's future" 776 S. State St. Ukiah, CA. 95482 (707) 4634915 498 N. McPherson Street, Fort Bragg, CA. 95437 (707) 964-1228 fax: (707) 964-8922 email: bbbs~mcn.org Augu~ 28,2000 Ms. Candace Horsley City of Ukiah 300 Seminary Drive Ukiah, CA. 95482 Dear Ms. Horsley: Thank you for the opportunity to apply for funds from the City of Ukiah. We are seeking funding to help support our Student Mentor Program. At this time - the start of a new school year - we find ourselves eager to match volunteer high school students with elementary age children in one to one mentoring matches. Unfortunately, we additionally need to find the funding to keep the program going, in the Ukiah area, for the 2000/2001 school year. We hope that you will consider the merits of our proposal. We have developed a positive and solid working relationship with all of the school district. We know that this is a dynamic and successful program that improves academic and behaviors of participants as well as exposes young people to volunteerism. City of Ukiah Community Organization Application for Funding August 2000 Application/Organization' Big Brothers Big Sisters of Mendocino County, Inc... Date: 8/20/'2000 Address: 776 S. State Street, Ukiah, CA.. 95482 Executive Director: Wendy Wall Phone: Fort Bragg, 964-1228, Ukiah, 463-4915 Name of Contact Person: Wendy Wall Title of Contact Person: Executive Director Phone: Fort Bragg 964-1228 Ukiah 463-4915 X Non Profit Date Incorporated: 1974 How Long Has Your Organization been in existence: 25 years Does your agency have an Americans with Disabilities Act Plan? X Yes _ No Project Title: Student Mentor Program Project Location: Ukiah High School/Frank Zeek/South Vallev/yokayo Elementary/River School Location(s) of additional facilities operated by your organization: Big Brothers Big Sisters (BBBS) operates offices out of Ukiah and Fort Bragg. It has programs operating out of the following school districts: Fort Bragg, Mendocino, Laytonville, MCOE and Ukiah. Description of total agency activities or services provided: All matching programs rrm by BBBS maintain a strong, ongoing element of staff supervision. Our program is accredited by the State of California as meeting the Quality Assurance Standards required by the California Mentor Initiative. BBBS is primarily known for the "One to One" matching program between a screened adult matched with a child who demonstrates a need for additional adult guidance. Our services include matching, one to one, high school age students with elementary age children (Student Mentor Program); Men to Boys is an activity based program for unmatched preteen boys who meet regularly with a group of men for a day of pre arranged activities. JUMP (Juvenile Justice Delinquency Prevention Program) matches Adults with children in the school setting; Court to Community (C2C) Program matches volunteer adult mentors with families who have been involved with Child Protective Services. Amount requested: $4,000.00 Total Project Cost: $22,615 Ukiah $45,230.00 County- wide 1. Please describe in detail the project or activity you are requesting funding for: The Student Mentor Program (SMP) recruits, screens matches and supervises high school age students with elementary age children who have been referred into the program by teachers and school counselors. The general goal of thc program is to provide a healthy response to two identified communi, ty needs: primary prevention for young children and adolescents at risk, and community service learning opportunities for high school students. By engaging high school students as volunteer mentors to younger children we provide a creative solution to meet both needs. The "SMP" can change a youth's life trajectories, reduces drug and alcohol use, and improves academics and some in school behaviors. High School students are afforded the opportunity to "give back" to their community and contribute to thc positive development of a child while simultaneously developing and strengthening their own developmental assets; responsibility, self- esteem, sense of purpose and integrity. Those students who have a positive experience develop a greater sense of social and civic responsibility and seek additional service opportunities as they move into adulthood. School staff report that elementary age children look forward to the visit from the volunteer mentor who will spend quality time, "one to one" with a caring individual who is willing to talk, listen, play and engage the child in a variety of social, recreational and/or educational activities. In addition to better attendance, teacher evaluations in the past have reported an increase in self-esteem, confidence and often an improvement in academic achievement and behavior. The role of the BBBS staff is crucial to the success of Student Mentor Program (SMP) participants. Staff is responsible to: · Oversee each match with the support of school personnel; · Ensure that each match is monitored and evaluation systems are in place; Ensure that there is a volunteer appreciation program; · Inform parents/guardian that their child has been recommended to receive a SMP volunteer; · Market the program on an as needed basis; · Assist with fundraising events to help support the administration of the SMP Both the elementary age child and the high school age mentor feel the benefits of the Student Mentor Program. By providing meaningful service opportunities to the high school volunteer, the students will: · Learn about the agency's services and goals; · Learn about the need for these services, including the multitude of problems faced by the children served by BBBS programs · Gain experience and exposure to a career; · Understand the satisfaction one can derive from volunteer service. These experiences undoubtedly shape and contribute to the positive development of the volunteer. 2. Describe to what extent your project will specifically affect, serve and benefit the City of Ukiah residents and the specific needs within our City that your proposed project addresses: The Student Mentor Program (SMP) will directly serve, affect and benefit an estimated 60 to 75 children attending City of Ukiah schools. We additionally feel that if these 60 to 75 children benefit from our program we can translate these benefits to the families - siblings and parent/guardian. The Big Brothers Big Sister staff of SMP carefully screens and matches high school students who "qualify" to work with elementary age children who are referred into this program by the school administration, teachers and counselors. The High School age mentors are recruited, screened and trained by the BBBS staff. Coordination between school staff and BBBS staff is ongoing. Training topics include the expectations of their volunteer position including academic and social support, substance abuse issues, peer relationships, the impact a volunteer makes on a younger child as well as additional issues facing high 2 school age volunteers. High school volunteer mentors work and play with their match twice a week. Match activities include academic tutoring, playing games, sports and just simply talking and listening to their match. Over the past few years we have been able to see direct benefits, as reported by teachers and parents, on the academic and behavior of many elementary age children served by the program. The specific needs this program addresses is that there are never enough adult volunteer mentors available to be matched with "high risk" children who need the guidance of a role model, friend or mentor. We view the "SMP" as a successful way of touching the life of many more children than we are able to serve through the community based program. 3. Describe how your program will coordinate with other agencies and organizations in providing similar services to this area, to compliment rather than duplicate their efforts. Where in Mendocino County are similar services provided and by whom? There are no other Programs that are matching students, "One - to - One", in the school setting. Our task is to compliment the school setting and support the needs of the children. We are the only agency in Mendocino County serving Mendocino, Ft. Bragg, Laytonville School Districts. Potter Valley, Boonville and Pt. Arena School Districts have asked us to start a SMP but have not yet found the funds to supervise/staff these Districts. We are primarily focused on "mentoring". We collaborate with schools and counselors for this program. The responsibility of staff is to supervise the match and be able to act as a resource for the students. When a student has a defined need, staff will make the appropriate referrals. Describe your proposed project budget (specify revenues, by sources, as well as expenditures, type. The following is the budget for the Ukiah District only. Revenue: Big Brothers Big Sisters of America City of Ukiah (pending) CPIA (pending) Fundraising United Way Matching Partner Fund (pending) $5,000 4,000 6,0O0 3,615 4,000 ~.otal Revenue 22,615 Expenses: Salary Benefits (including Health) Insurance Office Supplies Travel Postage Printing/copy/applications and forms Phone Rent, Utilities 11,114 3,200 180 750 700 30O 600 200 660 - 17,044 Total Expenses $22,61.$ 3 . Describe the current sources of your organizations funding. California Endowment - Court to Community Program Office of Juvenile Justice and Delinquency Prevention - JUMP Program Big Brothers l~ig Sisters Of America- High School Program United Way- Core matching Program Celebrity Golf Tournament Bowl for Kids Sake Sales to Public- Holiday cards SolFest 2000 Misc. small fundraiscrs Individual donations o If you have received funding from the city of Ukiah in prior years, please indicate for what years and for how much 1999/2000 $3,000.00 7. What is the average rate of pay for your hourly employees? $9.16 to 10.OOph 4 Overview of timeline/task for Student Mentor Program: ActM(r Publicity and Applications to each school site Date September/October Staff Case Managers Elementary and high school applications reviewed Matches assigned, introductory exercise October October Case Managers Case Managers, students Ongoing match supervision October- June 2001 Match goals reviewed with Mentors November- December Develop news article(s) about program December Mid year reports: teacher contacts Match supervision - weekly High School interim report/match review Develop certificates of appreciation for Mentors Final Reports- evaluations from teachers, Mentors, mentees and parents End of the year activity/celebration December- January Ongoing February- March Apdl- May May- June May- June June/graduation Case Managers and School liaisons Case Managers, school liaison Case Managers, students Director, Case managers Awards ceremony- high school students Case Managers Case Managers, School liaison Case Managers Director and Case Managers All Ali 5 Mentoring Program Evaluation Report · Teach.er, Mento.____r, and Paren_....~t Teacher's Name: Mentor:. Student's Name' Date:. INSTRUCTIONS: This form is used to report changes you have observed in your student who's being mentored. The following definitions are offered to clarify the items on the reverse side of this form. Note that these items are somewhat general. You're encouraged to report on your own specific observations within the general context of these definitions. Any questions should'be referred to the agency case manager. If you feel you do not have enough information based on your interactions with this student, mark "Don't know" as necessary. GOAL AREA #1: CONFIDENCE 1 ) Self-confidence - A sense of being able to do or accomplish something. 2) Able to express feelings - Is able to reveal, tall' about, or discuss feelings. 3) Can make decisions - Thanks before acting and is aware of consequences of behavior. 4) Has interests or hobbies - Pursues activities such as reading, sports, music, computers, etc. 5) Personal hygiene, appearance - Dresses appropriately and keeps self-neat and clean. 6) Sense of the future - Knows about educational and career opportunities. GOAL AREA #2: COMPETENCE 7) Attitude toward school - Is positive about going to school and about what can be learned in school. 8) Uses school resources - Uses the library, guidance counselors, tutorial centers. 9) Uses conummity resources - Partakes in service activities, libraries, recreation, church~other faith-based activities. 10) School performance -Makes good grades or improves grades. 11) Able to avoid delinquency - Refrains from behaviors that are illegal for person of his or her age. 12) Able to avoid substance abuse - Doesn't use illegal or harmful substances (e.g., drugs, alcohol, and Iob(.~cco). 1.3) Able to avoid early parenting - Doesn't engage in sexual behavior likely to result in early parenting. GOAL AREA//3: CARING 14) Shows trust toward you - Isn't reh~C tant to confide in you, to accept your suggestions. 15) Respects other cultures - Doesn't stereotype or put down other ethnic, racial, language, or national groups. 16) Relationship with family - Interacts well with other family members. 17) Relationship with peers - Interacts well with persons of own age. 18) Relationship with other adults - Has good interactions with other adults who are not family members. Report on the Match How would you describe any changes in the following areas over the past. months? Better Better Change Worse Worse Know problem CONFIDENCE 1) Sell-confidence 2) Able to express feelings 3) Can make decisions 4) Has interests or hobbies 5) Personal hygiene, appearance __~6) Sense of the future COMPETENCE 7) Attitude toward school 8) Uses school resources 9) Uses community resources 1 O) School performance 11) Able to avoid delinquency _ 12) Able to avoid substance abuse 13) Able to avoid early parenting CARING 14) Shows trust toward you l 5) Respects other cultures r, 16) Relationship with family 17) Relationship with peers · . 18) Relationship with other adults COMMENTS: MC JUMP, HSP Big Brothers Big Sisters of Mendocino On--Campus Mentoring Program Year End Evaluation Teaching / Support Staff: This questionnaire will be utilized as a tool to improve the existing On-Campus Mentoring Program, as well'as evaluate your students progress within the program while mentored. Please answer each question as completely as possible. · Teaching / Support Sta/YName: _/~.Y'% /-'~x_.y'/"7 School: ~'-m. el. J~-- ---'~__e~._g.._ Grade' How long have you been teaching 9/.5,. :-, Have you participated in any BBBS Mentoring Programs before ? If so, br/efly describe. Your Student who Name of Mentor BBBS Staff Conta~-t Why was this student referred to our mentoring program ? Specific areas of tutorial mentoring · campus location ' Since being "matched" in our Mentoring Program have you noted improvement in your students: · work habits in class · amount of work completed in class · amount of completed homework · responsibility for self at school · responsible actions towards others · responsiveness to mentor · responsiveness to BBBS staff · peer relations · self esteem . some no \ ~ some no yes ~__~ no yes ~ no ( y~.es> some no yes ~'-~e no yes ~~' no so~e ~O From your observations, please describe the relationship formed between your student and their mentor: In~~evenue-£ervice BIG BROTE~--~,S .~fD SIS~-ERS OF .~f52rDOCi_NO CO~rY, ~IC. 202 SOUTh--~ ST_&TE STi{~ET ~%H, CA. 95482 Department of the Treasury Date of Exemption: $n-~---?~2~-'{ I974 In:ernal Revenue C,~de SecTion: SQl(ct( Refer Re~t¥ m: 94-2875100 ;6n:!enen- 'Thank you ."or submit!lng the info~a%ion shown below. Re have _-ode par: of your file. The :hanges indies%ed do no% adversely affect 7our exez.u: eta:us .nd %he exe=u:l.-n !e%%er issued %o you ccn:inues in elf ac%. Pl=a~e let. u" know ~'bou' any fu:ure change in the u~cse, ~eth:~ of o~er~:ion, n~e or ~ddress of your org~nlz~:lon. 'k~s is ~ requ~-=~0-* for reta:n~n~ 7our exez=: Thank tau for your ¢oocer3:icn. Sincersly yours. Di_~tric: Direc:or Fr~m To ,"i~'~O-~ BIG BIG $IST'~RS, iNC. BIG BKOTM~-?.S .AND SiST=--RS OF :f52~OCLNO COUN~f, L~C. D. ~ox $6001~ San F'ranchca. CA 94102 '"~- Le?,er 976(DO)(7-T7) 640 Orr2mxmt Awmn~ ~c~-h, Ca- ~4B2 Ba~ed on information supplied, and a~suming your oper~t!ons will have dets~=~ you ar~ exempt ~m Federal Lncome t~ ~der section ~Ol(c}(~} ~f ~e ~ternml Revenue Code. the -Lng of sectlon 5O~(a) of ~e Code. became you are ~ . X~- ~ not lt~le for social se~r!t~ (~) ~ ~ess you file a ~iver cf exemption certificate ~ p~vid~ ~ ~e ~e~ Insu~c~ Contrlbutlo~ Act. You ~re not liable for ~der ~e F~e~ ~emplo~ent ~ Act (~A). Since ~u are not'a prlv~te fc~tlon. ~u are act subject ~e exci~e ~es ~der Chapter 42 of the Code. However. ~u are au%ommtlcmlly exempt f~m other F~e~l excise ~em, questlo~ about exclme, emplo~ent, or o%~er F~e~ t~em. please let um - I Dono~ may deduct contri~ticnm %0 you ~ provided in section . devises. ~r~mfe~. or 170 cf ~e Code. B~ues%m. legacleafor Federal es%ate you or for your uae are deductible pu~o~es if ~hey meet the applicable pr~viaionm of mectl:~ 2055. 2106. ~d 2522 of ~he' Code. If your ~cmes. character, or method of operntlon please let um ~ow mo we c~ consider the effect of the ch~e on your exempt ate:urn. Also. you should lnfo~ um of ~11 ch~es %n y~ur nme or address. Fo~'r, L-17~ (,Re'~. 8-731 /'-'- /- J.'*'-:'-L_:'** -. .--. ' ' -- -.. .,-.. -. --,~.~- . . -~ .- _ .~..~. o .,. . Fr~a lncoae Tax. b~ the l~th da~ of the fifth m~a~ after the ead of y~ur annuaA accountln~ period. The law a da~. up to a ~ of ~,000. for fallur~ to file a return oa time. _ ..Tmu arm ao~ r~r~d ,ta. file Federal tnooae tax ~tu~ 511 of ~e ~e. Zf ~ ~ ~bJ~ to ~Xa ~. ~u ~ ra~ ~ ~ ~T. ~ ~ letter ~ a~ eot ~te~~g ~ off ~r p~eat or p~ ~v~t~ea a~ ~lat~ tr~ or'~ Tcu need an e~plo~er identification number evea if you have no e~~. If aa e~~r l~tlflcatlon husker vas nat entered on ymxr almplicatioa, a. mu~er will be aaslgned to you a~d you wlll he advised of i%. ~A~.~ that mm~er oa ail rmturni you file a~d in ail .-~rr.--~mdmice w~t22 tie Y. uterma.l Reveaue ~rwlce. · Please kee~ this determination letter Lu y~ur p~rmaneat records. ~sc~cc ~ccor ~ II ~/9f]f]f] HOJ $1~3l 3Hl'v'lO :IIC]3HO OlOHd em. o,,~ o ~ 8 © '- BOYS ~ GIRLS CLUB OF UKIAH Candace Horsley City Manager City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 September 8, 2000 Dear Ms. Horsley I want to thank the City for including us in the Community Grants program. The $3000 grant was used, as planned, to support the daily operation of the Boys & Girls Clubhouse. The grant was a significant portion of our total $74,938 receipts for the last fiscal year. We are very pleased to report that Clubhouse was open every day after, school, during most holidays and all day, all summer. The grant funds were used to support this operation, paying rent, utilities, staff and insurance costs. I am very sorry I am so late in getting this to you. I can only plead that a summer of 60 hour work weeks has left me further behind than ever. We are all very grateful for the City's on-going support. Sincerely yours, Mike McCann For the Board of Directors Boys & Girls Club of Ukiah Boys and Girls Club of Ukiah 467-4900 P.O. Box 67 Ukiah CA 95482 --36- SUBMITTED 9/20/00 To: the City of Ukiah From: Walter J. Kelly, Executive Director, the Boys and Girls Club of Ukiah Re: Addendum to City of Ukiah Community Funds Application The Boys and Girls Club of Ukiah has an opportunity to hire several Americorp workers to help staff the Club. At $4200 per person, for which the club will receive up to 1700 hours of worktime at our site, this represents an extraordinary opportunity for the club, the worker, and the children. We are requesting funds to secure the employment of one Americorp employee ($4200.00). The Board and Executive Director are scrambling to find funds to hire two more. A donation of less than $5000 will leverage up to 1700 hours of labor, and train a young member of our community at the same time. The City of Ukiah funds will ensure the Boys and Girls Club can hire one Americorp worker who will provide a valuable and extremely cost-effective service for the children and youth at the club. Thank you. CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2000 Application/Organization:Boys & Girls Club of Ukiah Date: September 8,, 2000 Address: 10R W¢.~[ ¢_]ay Street: Ukiah.. CA Executive Director: Mike McCann 95482 Phone: 707-468-9142 Name of Contact Person: Dr. Marvin Trotter Title of Contact Person: Phone: 71~7-46q-4.144 Profit xx Non-Profit Date Incorporated 1994 (Exhibit A) (please attach evidence) How long has your organization been in existence? 6 ye_~,-$ Does your agency have an Americans with Disabilities Act Plan? XXYes__ No Project Title: Project Location' 108 West Clay Street, Ukiah Location(s) of additional facilities operated by your organization: None Description of total agency activities or services provided: Please see Exhibit B. Amount requested: $10,000 Total Project Cost $125, 610 -1- o Please describe in detail the project or activity you are requesting funding for. The applicant for funding is the Boys and Girls Club of Ukiah, California (B&GC), a private, non-profit 501 (c)3 organization established in 1994. The B&GC is a community-based group that came together informally, beginning in 1996, to build on the impetus toward the creation of a community youth center. The B&GC has been supported by, among others, the following individuals, agencies and businesses, which are also members: · Mendocino County Health Officer · Teachers · Local school districts · Mendocino County Youth Project · Big Brothers Big Sisters · Ukiah City Council · Ukiah Skate Park · Local attorneys · Local physicians · Mendocino County Mental Health (Drug Treatment Program for Vocational Training) · Ukiah Police Activities League · Consolidated Tribal Health Project · North Coast Opportunities · Local contractors In response to the escalating substance abuse and gang-related issues facing the local youth population, and also to the need for after school educational programs, B&GC began to: 1) fill in the gaps in youth services and opporttmities through supervised activities; and 2) research the development of a permanent B&GC site which it would own and operate. The current B&GC center operated at 108 West Clay Street in Ukiah is a leased facility that is a central, safe and convivial location, but it is a temporary site. The B&GC serves the greater population of the Ukiah Unified School District population of approximately 7,500 students. Any child is eligible for B&GC programs. On any given afternoon, approximately 50-60 children are enrolled on-site in activities supervised by B&GC. The B&GC has served approximately 310 individual children in 1999. . . Describe to what extent your project will specifically affect, serve, and benefit City of Ukiah residents and the specific needs within our City that · your proposed project addresses. The B&GC has demonstrated that its programs benefit children through thc ft)l low.it~g existing programs and services: · Homework Club (tutorial) · Arts and Crafts · Game Room (pool, ping pong & board games) · Organized sports activities · Computer room · AmeriCorps volunteer training Additionally, the B&GC center on Clay Street has had the opportunity to host or plans to host in the near future special events, including cultural performances, competitions, demonstrations, tournaments, rehearsals, practices, exhibits and other group or community events. While all of the above are worthwhile special events, the B&GC would also be eager to implement more innovative and nontraditional programs including parent and mentor training, volunteer recruitment, and "all night" activities, through the cooperative facility oversight of other agencies. Describe how your program will coordinate with other agencies and organizations in providing similar services to this area, to compliment rather than duplicate their efforts. Where in Mendocino County are similar services provided and by whom? The B&GC coordinates with other agencies and organization in providing similar service in the Ukiah-area, through cooperative agreements on memoranda of understanding. The B&GC coordinates its programs and activities especially closely with North Coast Opportunities (NCO) and the Ukiah Police Activities League (PAL), each of which provides similar but not identical programs and activities. The B&GC also compliments the services of Big Brothers Big Sisters of Mendocino County. Finally, the Board of Directors of B&GC and its various advisory committees include Mendocino County public health officers and mental health officers, law enforcement and court officers, and others in various professions that serve children and adolescents. = g Describe your proposed project budget (specify revenues, by sources, as well as expenditures, by type). Recent budgets are attached (Exhibit C). It is important to note that while the B&GC potentially serves 7,500 school children in Ukiah--all the youth served by the B&GC are drawn from this population--none of the funding of the B&GC comes from public-sector sources at the present time. The majority ofB&GC's funding comes from fundraising events that are beginning to level out both in terms of volunteer enthusiasm and revenues. This phenomenon might be expected in an organization like the B&GC that has matured in the last two to three years and is no longer a "start-up" operation. It is an established pattern that grassroots support diminishes over time in non-profit organizations as a "fatigue factor" affects its board, committees and other volunteers. Describe the current sources of your organization's funding. Our organization's funding comes primarily from special fundraising events. If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much. The B&GC received funding from the City of Ukiah in prior years in the amount of $3,000. What is the average rate of pay for your hourly employees? The average rate of pay for the staff at the B&GC is perhaps one of the best reasons for awarding this funding request because any award would be enormously leveraged by B&GC. AmeriCorps volunteers who are paid minimum wage log the vast majority of staff hours the B&GC. However, only 30 percent of their wages are paid by the B&GC. Federal monies through the AmeriCorps Volunteer Program pay the remaining 70 percent. NCO administers this program at the local level. Therefore, any award by the City of Ukiah will be leveraged by a factor of approximately 3:1. Exhibit A - ~//_ Project Description Project Goal Our immodest goal is to intervene in the lives of our community's children while they are still young enough to respond to positive adult models and leadership. We want to create a safe refuge where kids can enjoy themselves and grow in a fun, healthy and uplifting environment. The Club House The Boys and Girls Club philosophy is building centered. A place kids can call their own, a Clubhouse. The Ukiah Valley Club is located in an attractive two story office building within Ukiah's central business district. The physical design of the Clubhouse building creates distinct areas and facilities easily zoned for the different needs of the users: On the first floor the stairwell and solid walls create several activity centers: 1. Quiet study, reading and computer access area with several computers and a growing library of donated books and other materials. 2. Arts and Crafts area, with good natural light and materials at hand for a variety of group and self-directed projects. 3. Club Office inCludes a registration desk for member kids to present their membership cards and sign in and out of the club. Secure storage for backpacks and other valuables is provided. Upstairs only minimal walls breakup the large open area. Natural light from a large bank of south facing windows creates a bright and attractive feeling o The cafb style snack area adjacent to restroom and counter facilities utilizes and makes a comfortable and sanitary place to enjoy an afternoon snack with friends. 2. A comfortable board game and conversation areas is the place to meet friends and relax with a variety of games and other activities. This light airy game room can be rearranged for dances and parties and performance events. Boys & Girls Club of Ukiah Page 3-1 The downtown ioc~ation offers unique advantage capitalizing on Ukiah's outstanding community and business core. Brings both children and parent into the downtown core where they can s;',,cp. and spend time while going to and from the club or attending club functions. · Mendocino Transit Authority (MTA) buses offer convenient downtown service from all valley 'neighborhoods, helping make the Club accessible for all. Kids can be tilk¢~ in walking groups to the Library, Police Activities League (PAL), Ukiah Six Theater, swimming pool and downtown businesses. Field trips to the Ukiah Civic Center, Ukiah Daily Journal and other important and interesting local activities help instill civic pride and knowledge. Programs and Activities Operating Rules . The Clubhouse is open every school day from school dismissal until 6:00 p.m. and on Saturdays and summer break (hour to be determined). 2. All card carrying members have access to the Clubhouse during operating hours. Members may enter and leave as they desire: This is not daycare or a lock-in environment. . Clear standards of conduct are explained to each new member and his/her parents. Violations are addressed through a progress discipline system which helps the offender modify his or her behavior and maintains a safe and positive atmoSphere for everyone. Recreation Room Programs in the Bec. I Games Room will be under the supervision of the Social Rec. Coordinatorl Activities may include tournaments at different table games (pool, table tennis, air hockey, bumper pool, fuse-ball) set up by age and gender. Chess, checkers, or other board games fall under the same classification, but may be better suited as instructional games. Student helpers or volunteers may assist in running these activities. Boys & Girls Club of Ukiah : Page 3-2 Cafe, Torch Club ' Torch Club is a group of students supervised by the Program Director that will maintain the snack bar and concessions. They will learn to keep track of inventory and run a small but wqrking Cafe. Torch Club volunteers must learn to be responsible and courteous when dealing with the public. Other responsibilities for these members are to help answer phones and sign up new members. Library and ComPuter Room The Education Coordinator is responsible for this area. The Homework Club will use this area for a time so that they may have a quiet place to do their homework. Students that do their homework in here regularly will be rewarded. Educational games and activities Will begin after homework. Art Room The Art room may have many different projects going at once. Painting, coloring, drawing contest will take place here. P.L.A.Y. Challenges Participate in the Lives of Americas Youth is a national campaign that is sponsored by NIKE and has many different programs for clubs to help attract new members. A few examples are: Ken Griffey: Jr. Home Run Challenge Michael Jordan Invent- A - Sport Challenge Jackie Joyner-Kersee World Class Challenge All of these activities can be used at this club with special prizes from NIKE through the Boys& Girls Club of America. Early-Bird Kindergarten Members Program Special fee-based program provides supervised play for kindergarten age members during the time between kindergarten dismissal and the end of the normal school day. Special Events · Art projects Boys & Girls Club of Ukiah Page 3-3 · Field trips · Holiday activiti, es · Special IntereSt Clubs The Boys and iGirls Club of America (BGCA) BGCA is an ass~ciation of 1810 independently chartered clubs operating in all 50 states and internationally on US armed forces facilities. The program has a 139 year track record of success. BGCA is consistently rated among the top youth serving charitable organizations in the country. Ukiah's Club is being developed around this proven model, in consultation with BCGA and the Director of the successful Cloverdale Club. We are able to access program materials, technical assistance and traininq from the BCGA so in Ukiah we are able to start out with already proven programs. .- Staffing The cornerstone of every Boys and Girls Clubs is paid professionally trained staff, lead by an Executive Director managing a team of Program Directors and Staff, supplemented by volunteers and parents. This core group Provides all the benefits of continuity and stability in establishing long term relation~ships with fragile children who may come from very disadvantaged sit'uations. Further, they provide a professional outlook to engaging parentS, developing funding sources and managing a physical facility. Executive Director JOB SUMMARY:, Responsible for the overall planning and operation of the organization, in accordance with the mission and goals of the organization. Provides leadership, direction and supPort to the Board of Directors in developing organizational goals, attaining and allocating resources, and establishing policies. MAJOR JOB RESPONSIBILITIES. 1. Facilitates the Board of Directors in establishing goals and developing Boys & Girls Club of Ukiah Page 3-4 Exhibit B Budget SummarY. July 1, 1999 .through June 30, 2000 Revenue Contributions Special Events Legacies & Bequests Membership Dues Client Fees & Incidental Program Revenue Rental Income ~le Actual 1 Budget 98 1998-99 Investment Income United W._~.___~ay Program Fundingl United Way Donor Choice Sonoma Community Services Fund So Co Co__..~mmunity Development CDBG County of Sonoma (other: SCOE Grip Grant) Federal Sonom.__.___~a County Juvenile Probation Foundation Grants-Boy and Girls Club Summer 1999 13,100 Foundation Grants-Wineries Foundation Grants-Misc Total Support and Revenue (all sources)' Total Expenses Total Surplus 24,0O0 30,000 12,939 19,841 3,000 10,347 11,000 4,000 6,000 36,791 37,000 20,000 2,660 1,000 2,000 980 9,000 9,000 7,558 5,500 13,667 15,000 1,000 1,500 2,500 2,500 4,000 25,000 10,000 1,000 2,500 - 25,000 143,283 152,000 21,100 104,900 140,194 151,850 21,600 104,010 3,089 150 (500 890 School 1999-2000 42,900 9,000~ Tot; 1999-2000 56,000 . 10,000 20,000 3,000 . 25,000 126,000 125,610 390 Expenses Cloverda~' Cloverdale- Ukiah Ukiah--- Ukiah To~- Actual 1997 Budget Summer School 1999-2000 · 98 1998-99 1999 1999-2000 Salaries ,. 87,581 90,000 6,450 48,840 55,290 Employee Benefits & Workers Comp 3,680 5,000 355 2,686 3,041 Professional, Accounting and Admin Fees 733 500 700 3,500 4,200 Office Supplies : 1,251 1,000 50 250 300 Telephone 1,636 2,000 100 500 600 Postage & Shipping 283 500 1,100 2,750 3,850 Rent & Utilities 12,987 17,000 3,500 17,500 21,000 Insurance 10,359 10,000 800 4,000 4,800 Repairs & Maintenance 1,516 2,000 500 1,000 1,500 Travel 1,700 1,200 - . Membership Dues - National Association 1,312 1,650 - . ' Printing 401 500 500 1,000 1,500 _Contirbution to Reserve Account - 2,500 . . _Training ~ 1,780 1,000 - . ' . _Sch ol a rs h ip/Donation s/Assistance 1,125 1,500 900 1,100 2,000 Other Exp - Program Supplies 3,317 4,000 5,000 15,000 20,000 'Other Exp - Payroll Tax 8,043 9,000 645 4,884 5,529 Other Exp 2,490 2,500 1,000 1,000 2,000 Total Expenses -All sources 140,194 151,850 21,600 104,010 125,610 Unrestricted Reserves 3,089 150 (500) 890 390 Boys Girls Club of Ukiah Page 4-1 First-Year BUdget Narrative For budget purposes the fiscal year is divided into a Summer Program running July 1 through August 31, 1999, followed by an After School Program running from September 1, 1999 through June 30, 2000. We developed this budget based both on what we expect to accomplish in Ukiah in our first year, apda close look at the Cloverdale Club's results the last two years. Funding Plan l Board Contributions $16,000 Board members have personally committed $15,000 in cash, materials or services for the first year. Direct Contributions $48,000 The Ukiah medical community, with the leadership of board member, Dr. Marvin Trotter, County Medical Director, has underwritten the Clubhouse's rent and utilities.for the enUre first year, totaling $ 21,000. We are anticipating $27,000 in individual donations from the community. Up to $ 20,000 cduld take the form of quality fumishing and equipment for the Clubhouse. Special Events $ 4,000 The Club will participate in every available public event. Displays will include activities for kids, invitations to join, and of course, a variety of fund raising themes. Our locally produced music CD and club T-shirts will also be on sale. We expect to net $12,000 from all these components. Legacies and Bequests We are developing a strategy to create awareness of the Club within the community most likely to be interested in this form of giving. Membership Dues $10,000 Boys & Girls Club of Ukiah Page 4-2 While the Club will never refuse membership to a child due to a family's inability to purchase membership, we'feel that it is important that everyone have an investment in the Club. We expect to enroll at least 200 club members at $30 for the summer and $30 t:or the school year, Which will contribute $10,000. Fees and Program~ Revenue $ 20.000 , , The Club will op~. ,a~special early-bird program just for kindergarten members to provide families with an alternative for the hours between dismissal of kindergarten and the Club's normal after school hours. At a cost'of only $5 a day for up to 20 kids, with 200 operating days this program will earn $20,000. Rental Income $3,000 The Clubhouse will be available for Iow cost rental by compatible youth and community service organizations during non-operating hours. We are budgeting $3,000 for this incidental use of the facility' Foundation and Government Grants $25.000 We are actively pursuing funding opportunities in both the private foundation community and Government funding sources through systematic review of newly announced grants and use of NCO's Grant Resource Center. The Executive Director and a permanent Board committee will give this critical task constant attention. ~ Operating Plan Salaries and Wages $55,290 The Club will be managed by a full-time Executive Director (ED). We are budgeting up to $3,000 a month for this key position. Qualified candidates will have training and experience in fund raising, grant application, youth programs and site management. We hope to fill this position by August 1st. The ED will supervise Program Directors who are part-time leaders, charged with designing, running programs and working with the member children in group and one-on-one settings. We are budgeting payroll averaging $7.50 an hour. · ,, Boys & Girls Club of Ukiah Page 4-3 During the summer season we are planning on 54 days of operation, averaging 10 paid staff hour per day. In the after-school program we plan for 12 paid hours a day for 220 days and another 8 hours each for 44 Saturdays. Professional. Accounting and Admin. Fees. $ 4.200 Board Member Mike McCann has pledged 10 hours a month of professional office services for. the year, to take care of payroll, bill paying, pledge collection, accounting and government reporting. _Rent and Utilities The Clubhouse lease is $1,350 a month, with utilities and telephone adding another $ 400. .Program Supplies and Equipment The Clubhouse needs a full compliment of furniture and equipment. Since we are starting with a bare building there are many opportunities for non-cash contributions. The Club needs tables and chairs, comfortable sofas, refrigerators, computers, internet access, all manner of game and sports equipment, Ping-Pong and other game tables, arts and crafts equipment and supplies, books of all types. $20,000 has been budgeted for year one purchases. Operating Costs The balance of the budget is largely borrowed from a review of the Cloverdale Club's budget for the last two years, consisting of normal office, insurance and miscellaneous expenses 5 Year Strategic Plan Each year the Board of Directors will approve an annual budget and update to the 5-year strategic plan Staff, working with the Finance and Planning committee will develop budgets and 5-year plans, ensuring that issues of sustainability, maintaining a broad funding base and fiscal conservatism are prominently addressed. Sustainability willibe addressed through the pursuit of multiyear and renewable operating grants, ~annual-cycle donations, annual memberships, sustaining endowments. Boys & Girls Club of,Ukiah Page 4-4 · Exhibit C - ~/_ caOJ fornia SECRETARY OF'STATE'S OFFICE CORPORATION DIVISION I, TONY MILLER, Acting Secretary of State of the State of California, hereby certify: That the annexed transcript has been compared with the corporate record on file in this office, of which it purports to be a copy, and that same is full, true and correct. IN WITNESS WHEREOF, I execute this eertitleate and af~ the Great Seal of the State of California this r..-.,.4~:.;~?':-'.':~'.,..:.?.:.,.,, ,..:~: 1 1994 . . .~-,:=.-'..:": · . : ~'::>~.%.~.,.~ - ,~ .. :-~ . . - · . · .... ,.-.:.: .~ ,-,,::,,~:,...,:..?.,.,.. . ,., · '~.¥ .~-- . - . .. ~ .'.. *~,"' ~.~ 0 :/~'~.:- acting Secretary of State :*":'3_~ ::~,r ---" ; '"?'"':' -..~".".T,_ Z. · ~"*.; -o- o~ ' a..-':-o .;':"*; .-'& ·-':,-" · ';.;*~:~: ~:.~_. ' ~':,!~.:? , k;:¥i~'~:~>.'.27,' .v~-:' ·.... ~--.. , ... ,.k&· ·. · ,. ~, ...~ :._~:, ~. FORM CE-107 (REV. 2./~4) 94 25178 GIRI~ AND BOYS CLUB OF UKIAH ARTICLES OF INCORPORATION PAGE TttllEE NAME Renee Kraft Hugh McAv0y Becky Wilson Michael Kisslinger Frances Pickford _SIGNATURE DATE We, thc above mentioned Initial Directors of Girls and Boys Club of Ukiah, hereby declare that we are the persons who executed the foregoing Articles of Incorporation, which execution is our act and deed. '- NAME Renee Kraft Hugh McAvoy Becky Wilson Michael Kisslinger Frances Pickford SIGNATURE DATE Bylaws of Girls and Boys Club of Ukiah A Californ& Public Benefit Corporation _ ARTICLE 1 OFFICES SECTION 1. PRINCIPAL OFFICE : The principal office of the corporation for the transaction of its business! is located in Mendo¢ino County, Califo~a. The exact location is to be determined ~y the Board of Directors. SECTION 2. CHANGE OF ADDRESS The county of the corporation's principal office can only be changed by amendment of these Byhws and not ot, herwiae, The Board of Dircctors may, however change the principal office from one location to another within Mendocino county by noting }he changed address and effective date below, and such changes of address shall not be deemed an amendment of these Bylaws: ~.. · Date Date Date Date SECTION 3. OTHER OFFICES The corporation may also have offices at such places, within or withoUt the State of California, where it is qualified to do business, as its business may require and as the Board of Directors may, from time to time, designate. ARTICLE 2 -- PURPOSES SECTION 1. OBJECTIVES AND PURPOSES The_primary objectives and purposes of Girls and Boys Club of Ukiah shall be: 1) To foster and promote the physical, mental, social, educati~ vocational, and character development of young girls and boys, especially those )living in the Uldah Valley; 2) To provide a facility based program for young girls and boys, especially those living in the Ukiah Valley, to contribute to their recreational, physical, social, and educational needs; -- 3) To meet at all times the requirements for membership of the Boys and Girls Clubs of America, incorporated under federal law. THE EVEN-NUMBERED PAGES WERE MISSING FROM THE ORIGINAL APPLICATION AND STAFF WILL PROVIDE THOSE TO THE SUBCOMMITTEE/CITY COUNCIL AS SOON AS THEY ARE AVAILABLE. SECTION 6. RESTRICTION REGARDING INTERESTED DIRECTOKS Notwithstanding any other provisions of these Bylaws not more than forty-nine percent (49%) of the persons serving on the Board may be interested parties. For purposes of this Section, "interested parties" means either: a) Any person currently being compensated by the corporation for services rendered it wi.thin the previous twelve (12) months, whether as a full- or part-time Officer or other employee, independent contractor, or otherwise, excluding any reasonable compensation paid to a director as director; or b) Any brother, sister, ancestor, descendant, spouse, brother-in-law, sister-in-law, daughter- in-law, mother-in-law, or father-in-law of any such person. SECTION 7. PLACE OF MEETINGS ~. Meetings shall be held at the principal office of the corporation unless Otherwise provided by the Board, or at such place within or without the State of California which has been desi .gnated from time to time by resolution of the Board of Directors. In the absence of such 'desi~tmation, any meeting not held at the principal office of the corporation shall be valid only if held on the written consent of all directors given either before or after the meeting and filed with the Secretary of the corporation, or after all Board members have been given written notice of the meeting as hereafter provided for special meetings of the board. Any meeting, regular or special, may be held by conference telephone, or similar communications equipment, so long as all directors participating in such meeting can hear one another. SECTION 8. REGULAR. AND ANNUAL MEET~OS Regular meetings of the Board of Directors shall be held monthly, without the necessit~ of notice, on the first Tuesday of the month, at 7:30 p.m., or at any such other time as the Board may decide by giving notice thereof. The annual meeting shall be such regular meeting for the month of March. At the annual meeting of the Board, directors shall be elected by the Board of Directors in accordance with this section. Cumulative voting for the election of directors shall not be .permitted. The candidates receiving the highest number of votes up to the number of directors to be elected shall be elected. Each 'director shall cast one vote, with voting to be by written ballot only. SECTION 9. SPECIAL MEETINGS Special meetings of the Board Of Directors may be called by the President, the Vice Presi.dent~ the Secretary, or by any two directors, and such meetings shall be held at the plac,, within or without the State of California, designated by the pqr~ or persons calling the meeting, and in the absence of such designation, at the principal office of the corporation. SECTION 14. ACTION BY UNANIMOUS WRITTEN CONSENT WITHOUT MEE~G Any action required or permitted to be taken by the Board of Directors under any provision of law may be taken without a meeting, if all members of the Board shall individually or collectively consent in writing to such action_ For the purposes of this section only, "all members of the Board" shall not include any "interested director" as defined in Section 523,3 of the California Nonprofit Public Benefit Corporation Law. Such written consent or consents shall be filed with the minutes of the proceedings of the Boardl Such action by written consent shall have the same force and effect as the unanimous vOte of the directors. Any certificate or other document filed under any provision of law which relates to action so taken shall state' that the action was taken by unanimous written consent of the Board of Directors without a meeting and that the Bylaws of this corporation auttiorize the directors to so act, and such statement shall be prima facie evidence of such authority. SECTION 15. VACANCIES Vacancies on the Board of Directors shall exist (1) on the death, resignation or removal of any director, or (2) whenever the number of authorized directors is increased. The Board of Directors may declare vacant the office of a director who has been declared of u sou a mina t>y a rrna or er of court, or convicted of a felony, or been found by a f'mal order or judgment of any court to have breached any duty under Siction 5230 and following of the California Nonprofit Public Benefit Corporation Law. . Directors may be removed without canse by a majority of the directors then in office. Any director may resign effective upon giving written notice to the President, the Secretary, or the Board of Directors, unless the written notice specifies a later time for the effectiveness of the resignation. No director may resign if the corporation would then be left without a duly elected director in charge of its affairs, except upon notice to the Attorney General. Vacancies on the Board may be filled by approval of the Board, or if the number of directors then in office is less than a quorum, by (1) the unanimous written consent of the directors then in office, or (2) the affirmative vote of a majority of the directors then in office at a meeting held pursuant to notice or waivers of notice complying with this Article of these Bylaws. ~ A person elected to fill a vacancy as provided by this Section shall hold' office until the next annual election of the Board of Directors or until his or her death, ~resignation or removal from office. SECTION 16. NON-LIABILITY OF DIRECTORS · The ~Iirectors shall not be personally liable for the debts, liabilities, qr-~her obligations of the corporation. -57- OFFICERS SECTION 1. NUMBER OF OFFICEKS The officers of the corporation shall be a President, a Vice President, a Secretary, and a Chie. f Financial Officer who shall be designated the Treasurer. The corporation may also 'have, as determined by the Board of Directors, one or more Second Vice Presidents, Asshstant Secretaries, Assistant Treasurers, or other officers. Any number of offices may be held by the same person except that neither the Secretary nor the Treasurer may serve as the President. SECTION 2. QUALIFICATION, ELECTION, AND TERM OF OFFICE Any director may serve as an officer of this corporation Officers shall be elected by the Board of Directors, at any time, and each officer shall hold office until he or she resig,.~ or is removed or is otherwise disqualified to serve, or until his or her successor shall be elected and qualified, whichever occurs first SECTION 3. SUBORDINATE OFFICERS The Board of Directors may appoint such other officers or agents as it may deem desirable, and such officers shall serve such terms, and have such authority, and perform such duties as may be prescribed from time to time by the Board of Directors. SECTION 4. REMOVAL AND RESIGNATION Any officer may be removed, either with or without cause, by the Board of Directors, at any time. Any officer may resign at any time by giving written notice to the Board of Directors, or to the President or Secretary of the corporation. Any such resignation shall take effect at the date of receipt of such notice or at any later date specified therein, and unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective. The above provisions of this Section shall be superseded by any conflicting terms of a contract which l~s been approved or ratified by the Board of Directors relating to the employment of any officer of the corporation. ; SECTION 5. VACANCIES Any vacancy caused by the death, resignation, removal, disqualification, or otherwise, of any officer shall be filled by the Board of Directors. In the event of a vacancy in any office other, than that of President, such vacancy may be filled temporarily by appointment by the Presi4ent until such time as the Board shall fill the vacancy. Vacancies. ~curring in offices of officers appointed at the' discretion of the Board may or may not be filled as the Board shall determine. SECTION 9. DUTIES OF THE TREASURER Subject .to the provisions of these Bylaws relating to the "Execution of Insmmxents, Deposits, and Funds", the Treasurer shall: Have charge and custody of, and be responsible for, all funds and securities of the corporation, and deposit all such funds in the name of the corporation in such banks, trust companies, or other depositories as shall be selected by the Board of Directors; Receive, and give receipt for, monies due and payable to the corporation from any source whatsoever; Disburse, or cause to be disbursed, the funds of the corporation as may be directed by the Board of Directors,-taking proper vouchers for such disbursements; Keep and maintain adequate and correct accounts of the corporation properties and business transaction, including accounts of its assets, liabilities, receipts, disbursements, gains, and losses; Exhibit at all reasonable times the books of the account and financial records to any director of the corporation, or to his agent or attorney, on request therefor; Render to the President and d/rectors, whenever requested, an account of any and all of his or her transactions as Treasurer and of the financial condition of the corporation; Prepare, or cause to be prepared, and certify, or' cause to be certified, the financial statements to be included in any required reports; and In general, perform all duties of the office of Treasurer and such other duties as may be required by law, by the Articles of Incorporation of this corporation, or by these 'Bylaws, or which may be assigned to him or her from time to time by the Board of Directors. SECTION 10. COMPENSATION The salaries of the officers, if any, shall be fixed from time to time by resolution of the Board of Directors, and no officer shall be prevented l~om receiving such salary by reason of the fact that she or he is also a director of the corporation, provided, however, that such compensation paid a director for serving as an officer of this corporation shall only be allowed if permitted under the provisions of Article 3, Section 6 of these Bylaws. In all cases, any salaries received by officers of this corporation shall be reasonable and given in return for services'actually rendered for the corporation which relate to the performance of the educational, charitable or public purposes of this corporatiom 59- ARTICLE ti EXECUTION OF INSTRUMENTS, DEPOSITS AND FUNDS SECTION 1. EXECUTION OF INSTRUMENTS The Board of Directors, except as otherwise provided in these Bylaws, may by resolution authorize any officer or agent of the corporation to enter into any contract or execute and deli;ver any in.qtrument in the name of and on behalf of the corporation, and such authority may be general, or confined to specific in._qances. Unless so authorized, no officer, agent, or employee shall have any power or authority to bind the corporation by any contract or engagement or to pledge its credit or to render it liable monetarily for any purpose or in any in.~qance. SECTION 2. CHECKS AND NOTES Except as otherwise specifically determined by resolution of the Board of Directors, or as otherwise required by law, checks, drafts, promissory notes, orders for the paYment of money, and other evidence of indebtedness of the corporation shall be signed by the Treasurer and countersigned by either the President or the Vice President of the corporation. SECTION 3. DEPOSITS All funds of the corporation shall be deposited from time to time to the credit of the corporation in such banks, trust companies, or other depositories as the Board of Directors may select. SECTION 4. OIFTS The Board of Directors may accept on behalf of the corporation any contribution, ~ bequest, donation, grant, or other device for the educational, charitable or public purposes of this corporation. CORPORATE RECORDS~AND REPORTS SECTION. 1. MAINTENANCE OF CORPORATE RECORDS The corporation shall keep at its principal office in the State of California: a) Minutes of all meetings of the Board of Directors and of the committees of the Board, indic~ating the time and place of holding of such meetings, whether ~egutar or special, how called, the notice given, and the names of those ~ · present and the proce~i~tgs thereof; b) Adequate and correct books and records of accounts, including accounts of its properties and business transactions and accounts of its assets, liabilities, receipts,: disbursements, gains, and losses; and ? c) A copy of the corporation Articles of Incorporation and Bylaws as amended to date, which shall be open to inspection by the directors or members of the corporation at all reasonable times during normal office hours. 11 FISCAL Y~AR SECTION 1. FISCAL YEAR OF THE CORPORATION The fiscal year of the corporation shall begin on the first day of January and end on the last day ,of December in each year. ARTICLE 9 __ AMENDMENT OF BYLAWS SECTION 1. AMENDMENT Subject to any provision of law applicable to the amendment of Bylaws Of public interest nonprofit corporations, these Bylaws, or any of them, may be altered, arnende.~ or repealed and new Bylaws adopted, by .approval of the Board of Directors. i ' ARTICLE 10 AMENDMENT OF ARTICLES SECTION 1. AMENDMENT OF ARTICLES Any amendment of the Articles of Incorporation may be adopted by approval of the Board of Directors. SECTION 2. CEKTAIN AM2ENDMENTS Notwithstanding the above Section of this Article, this corporation shall not amend its Articles of Incorporation to alter any statement which appears in the original Articles of Incorporation of the names and addresses of the first directors of this corporation, nor the name or address of its initial agent, except to correct an error in such statement or to delete such statement agter the corporation has filed a "Statement by a Domestic Non-Profit Corporation" pursuant to Section 6210 of the California Nonprofit Corporation Law. 13 WRITTEN CONSENT OF DIRECTORS ADOPTING BYLAWS .We, the undersigned, are all the persons named as the initial directors in the Articles of Incorporation of Girls and Boys C1ub of Ukiah, a California Nonprofit Public Benefit Corporation, and, pursuant to the authority granted to the directors by these Bylaws to take action by unanimom written consent without a meeting, consent to, and hereby do, adopt the f~)regoing Bylaws, consisting of fourteen (14) pages and a signature page, as the Bylaws of this corporation. NAME Renee Kraft Hugh McAvoy SIGNATURE Michael Kisslinger Frances Pickford DATE. '3 CERTIFICATE This is to ce~ that the foregoing is a true and correct copy of the Byl~ws of the oC~rPD;ration na~n_ ed in the title thereto and that such.Bylaws adopted by the Board ectors of~~l~J~,. ,,~ were duly "ftC' ~A~~ ~'~/~ecre~ ' Date 15 : GIRLS AND BOYS CLUB OF UKIAH . -2- will no longer treat you as a publicly supported organization, grantors and contributors may not rely on this determination after the date we publish the notice. In addition, if you lose your status as a publicly supported organi- zation, and a ~rantor or contributor was responsible for, or was aware of, the act or failure to act, that resulted in your loss of such status, that person may not rely on this determination from the date of the act or failure to act. Also, if a grantor or contributor learned that we had given notice that you would be removed from classification as a publicly supported organization, then that person may not rely on this determination as of the date he or she acquired such knowled_ae. If you change your sources of support, your pd~Doses, character, or method of operation, please let us know so we can consider 'the effect of the chang~ on y. our exempt status and foundation status. If you amend your organizational =ocume~t or bylaws, please send us a copy ~f the amended document or 'bylaws. AI~o, 1~= US k~¢W all chan~ in your name or addresS. A~ of January 1, 1984, you are liable for social security taxes under the Federal Insuxance Contributions Act on amounts of $100 or more you pay to each of your employees during a calendar year. You are not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Organizations that are not private foundations are not subjec~ to the pri- vate foundation excise taxes under Chapter ~2'of the Inter'al Revenue Code. However, you are not automatically exempt from other federal excise taxes.. If you have any questions about excise, employment, or other federal taxes, please let us know. Donors may deduct contributions to you as provided in section 170 of the Internal Revenue Code. Bequests, legacies, devises, transfers, or gifts to you or for your-use are deductible'for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. Donors may deduct contributions to you only to the extent that their contributions are gifts, with no consideration received. Ticket Purchases and 'similar. payments'in conjunction with fundraising events may not'~ necessarily Ruling 67-2 , puma~sne= ~n cumulative Bulletin 1967-2, on Page 104, gives ~uidelines regarding when taxpayers may deduct Payments for admission to, or other~p~articipation in, fundraising activities for charity. YOU are not required to file Form. 990, Return of Organf~Z~fon Exempt From Income Tax, if your sross receipts eaca year are normally $25,000 or less. if you receive a Form 990 packase. in the mail, simply attach the label provide~, check the box in the'~eading Uo in~ic&~e ~ha~ your annual gross receipts are normally;$2S,000 or'less, and si~n the return. · . · .. If you are required to file a'return you must 'file it by the 15th day of the fifth month after the end of'your annual accounting period. We charge a penalty of $10'a day When a return is filed late, unless there is reasonable . .. Le=ter 104S.(DO/C~) · . . · .. . . - , -. . . '-'= OF CALIFORNIA -- ' ~E TAX BOARD . '. . 1286' ' '~CHO CORDOVA. CA. 9574.1-1286 )ecembez: 7, 'lggN · In reply S~40: G ~JCA }I~LS 'AKD BOYS CLUB 0¥ UKIAH. ~ICHAEL KISSLIKGER ~$1WATSOK ID SKIAH CA 9~q82 ?u~pose : CHA[ITABL~ =ode Sec%ion : 2370.1d ?o~m o~ Organize%ion : Corporation ~ccounting Period' Ending: December You are exempt E=om state Ezanchise cz income tax under the sec%ion o~ the Revenue and. Taxation Code in~icated above. This decision is based on inEo=ma~ion you submit%ed and assumes ',ou= Present opera%ions continue unchaiNS4 'cz conform %0 those proposed ,our a~plioation. Any change in operation, ohazao%mm, or purpose o~ ~.. organization mHst be reported immediately to %his o~Eioe so that we may determine the eE~ect on your exempt status. Any ohan~e o~ name address also must be ze~ozte~. In the event cE a. change in relevant statutory, administrative, judicial case law, a change in Eedezal-interpretation cE ~ederal law in cases where our opinion is'base& upon such an interpretation, the mateziaI Eaots or circumstances relating %o your application upon which this opinion is based, this opinion may no longer be applicable. I~ is your mesponsibili%y to Be aware o~ these changes should they occur. This Paragraph constitutes written advice, other than a ohie~ counsel ~uling, within the meaning o~ Revenue and Taxa%ion Code Sec%ion 21012 (a)(2). You may b~ ~e~uized to Eile Fo~m 199 (E~emp% 0rganiza%~Annual In~o~mation Amtu=n) on cz before ~he 15~h day o~ %he $%h month (q 1/2 mon%hs) a~ez the close o~ you= acco'Un~in~, period.. See annual instructions with ~ozms ~or requirements. · You a=e not required'to 'Eile 'state Ekanchise 'o= income unless You have income-subject to-the Hnzelated Business income tax unde~ Section 2.373'1 o~'ehe Code. In %his even%, you are =equi'zed to · ile Form ~09 (Exempt Organize%ion Business Income TaM · lS~h day.o~ %he 5%h month (q 1'/~ months) a~%e= the close cE your .. . COMMUNITY CARE Linkages Program · 487 North State Street, Ukiah, California 95482 (707) 468-5244 ° Fax: (707) 468-5234 September 1, 2000 Ms. Candace Horsley City Manager City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Dear Ms. Horsley: Since 1992, the City of Ukiah has been a generous supporter of Community Care's Linkages Program. Our Linkages Program meets the needs of elderly and Ukiah residents who are at risk of nursing home placement. We assist them to remain living independently at home. We request that the City of Ukiah grant our Linkages Program $6,000 for client services. Currently, Linkages receives limited state funding. The State only covers the cost of case management, the primary service we provide, as well as some respite services to provide relief for family caregivers. Linkages clients also need home care serwces in order to successfully remain in their own homes. We are requesting funds to cover the costs of several essential categories of services. These necessary, but unfunded client services include: · Minor home repairs and modifications · Money management · Medication set-ups · Vital signs monitoring · Assistance with utility bills Almost all of our clients fall within the poor or near poor income categories. They cannot afford these vital services, nor are these services available through other community resources. We hope that the City of Ukiah will fund our request so that we can further assist our Linkages clients to avoid nursing home placement. Thank you in advance for your consideration and support. If you need additional information, please feel free to contact me at (707) 468-5244. Sincerely, Executive Director CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2000 Application/Organization: Linkages (Community Care) Date: August 29, 2000 Address: 487 North State Street, Ukiah, CA 95482 Executive Director: Cynthia D. Coale Phone: (707) 468-5244 Name of Contact Person: Joyce L. Ives Title of Contact Person: Supervisor Phone: (707) 468-5244 Profit X Nonprofit Date Incorporated: October 1984 (Please see attached evidence) How long has your organization been in existence? Since October 1984 Does your agency have an Americans with Disabilities Act Plan? X Yes No Project Title: Linkages Program Project Location: Ukiah Location(s) of additional facilities operated by your organization: 490 North Harold Street, Fort Bragg, CA 95437 14642-C Lakeshore Drive, Clearlake, CA 95422 Description of Total Agency Activities or Services Provided The mission of the Linkages Program is to assist frail elderly and younger disabled adults to avoid institutionalization and to remain living in their homes. The target population is persons who are incapacitated by chronic illness and/or functional disability and who are at risk of nursing home placement. Elderly participants generally have multiple medical problems and have been put on a complex medication regimen. Our younger participants have early onset of illness such as multiple sclerosis, seizure disorder, cancer, or are victims of traumatic brain disorder. All or our clients need help with activities of daily living such as grooming, bathing, dressing, shopping, preparing meals, and managing their money. There is no income criteria for eligibility in Linkages, however, the majority of our participants are low income and have marginal ability to pay for extra needs beyond housing, utilities, food and limited costs of medications. As a result, they are even more at risk of institutionalization. Every person on our program wants to stay at home and wants to avoid living in an 'institution. Linkages uses a trained Case Manager to work with the participant and family caregivers to assess the person's needs and to develop an individualized plan of care. The Case Manager then arranges for the delivery of any needed community services for which the participant is eligible. In additk~, J~i~,: Ca~ Manager provides emotional support and home care information and education. The Case Manager monitors the home care situation over time, making adjustments in the services as needed. The Linkages budget funded by the State only includes the costs of the Case Manager and some limited respite services for the clients. The Linkages Program is dependent upon its fundraising and grant writing efforts to cover the costs of additional home care services. To date we have raised $19,855 from the Mendocino/Lake Area Agency On Aging for personal care services such as bathing and dressing. The Mendocino/Lake Medical Society sponsored our successful grant request to NORCAL for $4,000 for medical transportation, emergency alert response devices and the costs of uncovered medications and medical supplies. We have been awarded $11,500 from United Way for medical transportation, emergency response equipment and medical supplies. We also received $500 from the Mabel Albertson Foundation. Of the total $41,855 for the above grants raised for Linkages in Lake and Mendocino Counties, approximately $21,092 is allocated for Ukiah participants. We have no other source of funding for the specific services being requested through the City of Ukiah. Amount requested: $6,000 Total Project Cost $111,162 1) Description of Activities for Which City of Ukiah Funds Are Being Requested We are requesting City of Ukiah funding to purchase essential home care services for low-income Ukiah residents enrolled in the Linkages Program. City of Ukiah monies will be usc~t vvhcn ~.i~cre is no other source of funding available for these services. They include: Medication Setups And Vital Signs Monitoring This service would be targeted to those with complex medication schedules, unstable blood pressure or blood sugars, or those at risk of respiratory infections. These clients require regular visitation by a nurse to set up medication boxes and/or monitor and report changes in blood pressure, blood sugar, or respiratory status. Money Management This service would be targeted to those who need help with budgeting their finances on a limited income, and for those who are at risk of financial abuse. Minor Home Repairs and Modifications This service would include installation of grab bars. (Medi-Cal will pay for two grab bars; however, there is no source of funding to have them installed.) Other minor home repairs and modifications, including repairing or modifying porch steps, installing low riser steps, and/or securing handrails, would also be covered. Many persons enrolled in Linkages have no family or friends who can do this work. One-Time Utility Payments This service would help pay for outstanding utilities bills on a one-time basis in order to reinstate services. This would include phone installation to enable the client to utilize an emergency medical alert device; water, electricity, propane and gas. Providing these services can make the difference between a person remaining at home and seeing the home care situation unravel. When home care fails to maintain a person's stability, neglectful situations often arise that result in nursing home placement. 2) How the City of Ukiah Linkages Grant Will Specifically Affect, Serve and Benefit Ukiah Residents and the Specific Needs Within Our City that the Proposed Project Addresses The grant will be targeted to residents of the City of Ukiah. Within the next year, Linkages will serve about forty-two (42) of the most vulnerable frail elderly and younger disabled adults living in the Ukiah community. Linkages will help these individuals maintain as independent a life as possible at home. It is the objective of the Program to assist persons on Linkages to remain active members of the community and to avoid dehumanizing placement in a nursing home or the unnecessary human and financial costs of hospitalization. All of the services Linkages has designated for the City of Ukiah grant are critical to the well-being and quality of life of frail ill and disabled persons in the home environment. The Linkages Program also benefits families. Caring for an elderly or dependent adult family member is tremendously demanding. This is especially the case when the family caregiver is working outside the home or is also responsible for young children. The value of the Linkages Case Manager in assessing the home care situation and in organizh~g available services cannot be underestimated in its ability to reduce stress for caregivers. The Linkages Case Manager provides both participant and family with emotional support and with education and guidance about specific aspects of caring for the ill and/or disabled loved one. All of these activities taken together are significant in reducing the burden of family caregiving and in preventing burnout. Ukiah's physicians, hospital discharge planners, home health agencies, senior centers and County social workers, as well as friends, neighbors and family members turn to Linkages in times of need. Linkages is a gap filling program which cares for persons who are not eligible for other case management programs such as Mental Health, MSSP, Vocational Rehabilitation, or the Regional Center. By working through Linkages, the City can help elderly persons and dependent adults residing in our community who are in great need. It is in the public interest for the City of Ukiah to address the needs of these residents and their family members and to support their efforts to remain a part of our community. By providing community-based care for persons to remain in their homes and out of institutions like hospitals and nursing homes, taxpayers' dollars are conserved. Admissions to hospitals and nursing homes are expensive. The average rate for a nursing home is about $3,800/month, while home care can often be arranged for less than half of that cost. 3) How Linkages Coordinates With Related Service Providers To Avoid Duplication. Where in Mendocino County, Similar Services are Provided and by Whom Linkages case management serves a unique function within the County. On a countywide basis, and more specifically, within the City of Ukiah, there is no other program, which duplicates or comes close to duplicating Linkages services. Linkages, by name, "links" frail elderly and dependent adults who are at risk of nursing home placement with services. That means that we coordinate closely with other service providers in the community to arrange the needed care for each person enrolled in Linkages. These include the County In-Home Supportive Services (IHSS) system; MTA; Dial-a-Ride; the Senior Center home delivered meals program, senior bus and Adult Day Health Care; home health agencies; the Ukiah Valley Medical Center; private physicians; medical clinics; the pharmacies, to name a few. Because of the close contact and effective communication between Linkages and other agencies, there is no duplication of service. Linkages staff participate on the Mendocino County Multi- Disciplinary Team, Coordinating Care Committee, Health Planning Council, Council on Aging, and the Prevention of Elder and Dependent Adult Abuse Coalition. This interchange ensures that scarce resources are stretched to the maximum. By using Linkages as a vehicle through which to distribute help to frail elderly and dependent citizens, the City can be assured that taxpayers' dollars are targeted carefully to those who are in genuine need and to those who will respond positively. The Case Manager monitors the home care situation to make sure that services are being delivered as ordered and are being used properly. This provides the City further assurance that its funds are being spent wisely. If the Case Ma~..~ager feels that a particular service is not having the desired effect, the service dollars are withdrawn and redirected. Last year the City of Ukiah provided Linkages with a grant of $2,000 to spend on Client services for residents of the City. In earlier years when funding was more available, Linkages received as much as $5,400. Although any amount will be well and carefully used, we hope that our full request of $6,000 will be granted. 4) Description of Proposed Project Budget The project budget is designed to have sufficient monies from our various funders to cover the wide range of client needs. We are requesting City of Ukiah funds for significantly undermet needs. Local Funding Source Purchased Services Funded by Funding Source In-Home Services such as Chore, Housekeeping and Area Agency on Aging - Title III Grants Personal Care $7,292 Medication Setups and Vital Sign Monitoring, Money Mgrnt., City of Ukiah Grant (applied for) Minor Home Repairs, and One-time Utility Payments $6,000 Mabel Albertson Foundation Undesignated $200 Medical transportation, Emergency Alert devices, Mendocino/Lake Medical Society (NORCAL) uncovered medications and medical supplies $1,600 Medical transportation, Emergency Response equipment, United Way Grant uncovered medications and medical supplies $6,000 Total Project Budget $21,092 5) Description of Current Sources of Funding Please see the attached Linkages Budgets. 6) Description of Years and Amounts of Previous City of Ukiah funding $5,400 (FY 92/93) $4,000 93/94 $1,000 95/96 $2,000 98/99 $3,000 99/00 7) Average Rate of Pay for Hourly Employees The average hourly wage for CCMC employees is $13.96. ATTACHMENT UKIAH LINKAGES STATE FUNDING 1. California Devt. of Aeine - Linkaees Grant A. ADMINISTRATIVE PERSONNEL Secretary 30% Fiscal 25% Payroll Taxes, Health Ben., Term. Vac. Total Personnel OPERATING EXPENSES General Printing/Copying Communications Postage Travel Equipment Purch./Maint. Facility Operations Admin. Overhead (9.95% of Personnel Costs) Total O.E. Total Admin. & Operating Cost C. CLIENT SE[~VICES 1. Salary - Case Manager 100% Salary - Case Mgmt. Superv. 10% Payroll Taxes, Health Ben., Term. Vac. 2. Purchased Services Total Client Services Grant Total BUDGET $7,323 $6,75O $14,073 $3,518 $2,180 $520 $2,100 $320 $1,900 $700 $4,074 $6,614 $35,772 $4,790 $40,562 $8,923 2000-01 $17,591 $18,408 $49,485 $1,806 $35,999 $51,291 $87,290 2. California Devt. of Aging - Respite Grant LOCAL FUNDING 1. Area Agency on Aging - Title III Grants 2. City of Ukiah Grant (applied for) 3. Mabel Albertson Foundation 4. Mendocino/Lake Medical Society (NORCAL) 5. United Way Grant Total Funding $4,580 $Z292 $6,000 $200 $1,600 $6,000 $112,962 * This amounts to $85.48 per client per month in direct services ATTACHMENT MENDOCINO & LAKE COUNTIES LINKAGES BUDGET 2000-01 STATE FUNDING 1. California Dept. of A~ng - Linkages Grant A. ADMINISTRATIVE PERSONNEL Secretary 73% Fiscal 62% Payroll Taxes, Health Ben., Term. Vac. Total Admin. Personnel OPERATING EXPENSES General Printing/Copying Communications Postage Travel Equipment Purch./Maint. Facility Operations Admin. Overhead (9.95% of Personnel Costs) Total O.E. Total Admin. Cost Co CLIENT SERVICES Case Management Personnel Professional - Ukiah 100% Professional - Ft. Bragg 50% Professional - Clearlake 100% Supervisor - Ukiah 10% Supervisor - Ft. Bragg 10% Supervisor - Clearlake 10% Payroll Taxes, Health Ben., Term. Vac. Total Case Mgrnt. Personnel Purchased Services Total Client Services Grant Total $17,690 $16,874 $34,564 $8,641 $5,450 $1,300 $5,250 $800 $4,750 $1,750 $10,185 $16,940 $35,772 $17,034 $37,560 $4,790 $4,790 $4,139 $104,085 $22,879 $43,205 $46,425 $126,964 $4,515 $89,630 $131,479 $221,109 2. California Dept. of A~ng - Respite Grant LOCAL FUNDING 1. Area Agency on A~ing - Title III Grants 2. Ci,ty of Ukiah Grant (applied for) 3. Mabel Albertson Foundation 4. Mendocino/Lake Medical Society (NORCAL) 5. United Way Grant Total Funding $11,449 $19,855 $6,000 $500 $4,000 $11,5oo $274,413 District Director P D B0:( .'~C~3L STDz' SF-,i-4-48 SA-,N FR,q}K]ISCO, .'C/t 94102 CI]HHUr¢ [ TY r_~iF.'F ItP/{AGEIXEIXT CI3Fd~ERATIOI'J 497 LEELIE ST ,,' ~ . UkI~'~l, C~4 E,5482 Llur LeL'ter' ilei:od.' April [5, I..qE~5 Czvea'L App ! i e:.~.: No Doc-ar ~.~r,I icant: '[l',is ~H~difi~.:. our letter of" Lhe eL.';ve d~,ke Ir, ~d~ic'h He ~tat~ that you ~',C~.I d bt: ~r~nted as an ¢,rganizat i c,q ;~hich 'is' not a ~.,'i,:ate founder ic,q ur,ti the e>:piratic~ of ,/our :=dvance rL,I lng p~riod. E;as:ed c,r', the inf¢,r'r~ation you sul:~ikted., ;~e I-~,;e determined that ye_, are not a private fc,u,'~dak~o~j Nithin I:!~_ r, eaning c,f sr.~z'kion 5Ce3,',.s) c,f tt~e ]nterr~.~l Revenue Code.. F-,e~.:use y,:,u are an organization oF khe ky~,e des,zriEmd in sectic~ 5Cr3,:a) (L) ar~J ]T0,:b) (t,s (A} (vi). Your exmmpt sk.~_k~s ~rder seztion 501 ~,-; (3) off the cod,:, is sEill i'n effe,st. '" .. Gr~ntors and contributors ~a':,, rel~. on kiwis (.~.:?ter~ina~iar! ~e~til the ];';terr~.~l Re,..~2r~je -~.r%';¢c- publishes a r,:,Lice Lc, ~h(~ conl;r'ary. Ho~c-,'er, gran~:c,r or 8 cc¢~ributc, r r, ay nob rely c,~ this deter'~inal-ion if he m' ~1~ Has in parL' re.sp<,n..~ible flor.,, or Has 8~;Br8 0'[~ ~cJ-~:? LaC[ Of fei lure ~,:, act result,:~d in ~,'our loss r,¢ section 509(a)(~) s~abj?;¢ or acquired fzhat: thc-. Inb:.rnal Rev~pe Servi¢~ had ,.given nc, ticr.- thai: yc, j ~ould be retired fro~ classification as a section 503(e)(1) Bc-sause this letter cc~id help re~;lvk~ any'cF~estic~s abc~t your private fc~J~:lzL i on s~tus., p I e..~s.e k~p i t: i n ~,~ur permane '~ I1,. I'~:ords. ; If the_ headir~g of this letter' indicates thak .~ ca',.eat applies~ the_ cav~t beloN or on the ~'mlosure is an integral part oF this letter. Elf you I~ave eny qc~:-stions~ please contact kkr'_, per~r, ~c~e ~ne a~J ~e I epl-,ane nc~l::,et- a re .cJ'~ONn above. $ i ncere I y yours., I'lich.~el J. ~inn ~J Distr' icl: [ii rc:cf, or A POWERFUL VOICE IN A CHILD'S LIFE.' Court Appointed Special Advocate of Mendocino County P.O. Box 1434 Ukiah, California 95482 (707) 463-6503 FAX (707) 463-4624 Email: casamc@pacific.net City of Ukiah Candace Horsley, City Manager 300 Seminary Avenue Ukiah, CA 95482-5400 September 6, 2000 Dear Candace: Thank you for allowing CASA of Mendocino County the opportunity to apply for the community based organization grant. Enclosed are two copies of our grant. Elaine Sparks, former executive director applied for these funds last year. This year, however, our need is much greater. First, we have not been very effective in recruiting new CASA volunteers and as a result we are serving significantly less children. A large portion of the proposed funds will be geared toward ongoing, intensive advertisement and recruitment in an effort to increase the number of active CASA volunteers. Secondly, with the significant increase in abused and neglected children over the past few years, the need for more CASA's is even more important. Finally, with the end of our National CASA grant to establish and maintain a satellite office in Fort Bragg, the program has been placed under a financial strain. We realize there are many worthy organizations in Ukiah that deserve funding, however, we hope that you look favorably on our proposed project, and we look forward to hearing from you when you have made your decision. If you have any question regarding our proposed project, please feel free to contact me at 463-6503. Sincerely, William D. Jones, E ive Director CASA of Mendocino County Enclosures - ?5- CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2000 Application/Organization: CASA of Mendocino County Address: P.O. Box 1434, Ukiah, CA 95482 Date: September 5, 2000 Executive Director: William D. Jones Phone: 463-6503 Name of Contact Person: William D. Jones Profit X Non-Profit Date Incorporated: 1994 (Evidence attached) How long has your organization been in existence? Locally since 1994, nationally since 1977 Does your agency have an Americans with Disabilities Act Plan? X Yes No Project Title: Intensive CASA Volunteer Recruitment and Training Initiative Project Location: Inland Valley and the Fort Bragg area (NOTE: City of Ukiah proposed grant funds will be used only for the inland valley; other grant funds to be used for the Fort Bragg area) Location(s) of additional facilities operated by your organization: Satellite office in Fort Bragg Description of total agency activities or services provided: CASA of Mendocino County recruits, screens, trains and supports citizen volunteers to serve as officers of the court advocating for the voice of a child in the juvenile court system. Our volunteer advocates often become the only consistent adult in a child's life serving as mentor, role model, special friend and support person to an abused and/or neglected child. Amount Requested: $6,500.00 Total Project Cost: $13,000.00 ($6500.00 requested from PIA or other grants) The focus of the City of Ukiah grant funds will be on intensive, ongoing advertisement, recruitment and training efforts of inland valley residents. Since our largest caseload is in Ukiah this proposed project is geared toward the Ukiah population, even though, we have had coast residents make the commute to Ukiah for the 30-hour training. 1 1. Please describe in detail the project or activity you are requesting funding for: e Last year, CASA of Mendocino County had 42 Court Appointed Special Advocates (CASA's) who served 76 children in out of home placements. These CASA's investigated cases~ '~:,:r,'~i,:...~.t~i; reports, attended school and other special meetings on behalf of abused and neglected Clalldren; took the children on special outings; and advocated for the child's best interest with all service providers. This year, the number of CASA volunteers and children served has decreased dramatically. Currently there are 35 active CASA volunteers countywide, serving 48 children, which is a 58% decrease over the previous year. The reason for this significant decrease is not related to any changes with the number of abused and neglected children in Mendocino County nor in the CASA turnover rate. Instead the significant decrease is the result of not being able to effectively recruit the number of volunteers necessary to meet the growing demand of Mendocino County's abused and neglected children. Describe to what extent your project will specifically affect, serve and benefit City of Ukiah residents and the specific needs within our City that your proposed project addresses: Based on documented reports by the Department of Social Services there were over 4000 reports of children being abused and neglected in Mendocino County last year. This is a 13% increase over the previous year. Of these reports, more than 400 children were placed in foster care. Presently, CASA's represents less than 11% of Mendocino County's dependent children. Our five-year program goal is to serve at least 50% of the dependent children, which will require intensive, ongoing advertisement and recruitment efforts if we are to be successful. CASA of Mendocino County continues to receive referrals from the juvenile court for inland valley and coastal dependent children. All available CASA's are currently assigned a case. Our project proposes ongoing advertisement and intensified recruitment and training efforts for the inland valley and coastal area. Our goal is to provide four new CASA volunteer training sessions each year, two for the inland valley and two for the coastal area. The funds from the City of Ukiah grant will be used only to recruit and train inland valley CASA's, and other grant awards, such at the Prevention-In-Action grant will be used for our coastal efforts. Abused and/or neglected children that are fortunate to have a CASA appointed to them are more likely to receive available services; have a more consistent, well trained adult supporting them; and are assured more timely decisions so the case and child is not lost in the system. This makes for a much healthier community - one child at a time. This proposed project would help children in foster care and/or other dependents of the court with many of their unmet needs. Court Appointed Special Advocates have the ability through their intensive training and court order to more effectively address the needs of children as well as advocate for their best interest. CASA's address educational, medical, dental, social and emotional needs as well as basic needs such as housing and transportation. Current tax paying citizen volunteers (CASA's) are amazed at how inefficient (e.g., duplication of services) the social services system is for meeting the needs of children and families involved in the court system. 2 e me CASA's play a huge role in bringing this inefficient system to the attention of service provider's and the courts, thus saving taxpayers significant amounts of money. Based on studies conducted by the National CASA Association, CASA volunteers average 120 hours per case each year at approximately $14.00 an hour. When compared to the $65.00 an hour average f~,j.~ ~:h~?'~,-,~! ~,~.. attorney's, the cost savings for services provided by our 35 CASA's is over $152,000 annuall3). Furthermore, CASA's are much more effective in advocating for a child's best interest because of their personal motivation and extremely low caseload. The cost savings for Mendocino C(>tmty taxpayers and the effectiveness of CASA volunteers make for a worthwhile project. The more CASA's that are appointed, the more the county saves and the more a dependent child benefits. The benefit in human potential, one person caring for another cannot be measured in dollars. Describe how your program will coordinate with other agencies and organizations in providing similar services to this area, to compliment rather than duplicate their efforts. Where in Mendocino County are similar services provided and by whom? There are other organizations that provide mentoring services in related areas, such as Big Brothers and Big Sisters (BBBS), foster parents, schools, therapists and other service providers. Since CASA's work primarily to advocate for needs of dependent children in the court system. Since our training is very intensive and geared specifically toward abuse and neglect laws and court procedures, the chance of other programs providing similar training sessions are minimal if any. CASA of Mendocino County strives to not duplicate trainings, especially with the limited resources within the community. Presently, we are involved in two collaborative efforts with BBBS to provide a more consistent continuum of care during school hours and after children leave the court system. The MC JUMP Project is aimed at school mentoring and the Court-to- Community Project (C2C) is aimed at providing services to a child after they exit the court system. With both of these collaborative efforts, CASA of Mendocino County and BBBS strive to share resources and costs when providing mentoring specific trainings. CASA of Mendocino County is the only advocacy program in Mendocino County for children and families that are involved with the court system due to issues of abuse and/or neglect. And the funds requested for this project will be used only to recruit and train new CASA volunteers in the inland valley. Describe your proposed project budget (specify revenues, by sources, as well as expenditures, by type). City of Ukiah Grant $6,500.00 Paid Newspaper Ads 24 ads ~ $138 each $3,312.00 Training Manuals 30 manuals ~ $100 each $3,000.00 Miscellaneous Training Supplies Lunch/Snacks during training TOTAL $ 188.00 $6,500.00 3 Prepared slicks (ranging from l"x 3" to 8"x 10"), provided by the National CASA Association will mn every other Sunday throughout the year to inform the community of the CASA program, the seriousness of the counties abuse and neglect problem and to recruit new volunteer advocates. Two more new CASA volunteer training sessions will be held in Ukiah this fiscal year. Our goal is to recruit and train at least 12 to 15 participants per training session with an ongoing, annual goal of 30 new CASA's being recruited and trained each year. The goal on the coast will be similar to our inland goal, but using proposed project funds from Prevention-In-Action or other possible grants. 5. Describe the current sources of your organization's funding. California Judicial Council County Board of Supervisors MC JUMP Grant C2C Grant Fund Raising Private Donations TOTAL REVENUE $28,500.00 $30,000.00 $13,820.00 $11,366.00 $ 1,500.00 $ 1,800.00 $86,986.00 ($32,000 - $3500 for a QA review fee) 6. If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much? CASA of Mendocino County has never received funds from the City of Ukiah. 7. What is the average rate of pay for your hourly employees? The average hourly rate of pay for the agencies hourly employees is $9.92 per hour. Thank you for completing this application! -79 'ATE OF CALIFORNIA FRANCHISE TAX BOARD P.O. BOX 1286 RANCHO CORDOVA, CA. 95741-1286 August 17, 199q In reply refer to 3qO:G :PTS COURT APPOIHTED SPECIAL ADVOCATES CF MEHDOCI~O COUHTY 121 S. MAIK STREET UKIAH CA 95q82 Purpose : CHARITABLE Code Sectio~ : 23701d Form of Organization : Corporation Accounting Period Ending: June 30 Organization Number : You are exempt from state franchise or income tax under the section the Revenue and Taxation Code indicated above. This decision is based on info=marion you submitted and assumes %hat four present operations continue unchanged or conform to those proposed in your application. Any change in operation, character, or purpose of the organization must be reported immediately to this office so that we may determine the effect on your exempt status. Any change of name or address also must be reported. In the event of a change in relevant statutory, administrative, judicial case law, a change in federal interpretation of federal law in cases where our opinion is based upon such an interpretation, or a change in the material facts or circumstances relating to your application upon which this opinion is based, this opinion may no longer be applicable. It is your responsibility to be aware of these changes should they occul. This paragraph constitutes written advice, o~her than a chief counsel ruling, within the meaning of Revenue and Taxation Code Section 21012 (a)(2). You may be re~Iuired to file Form 199 (Exempt Organization Annual Information Return) on or before the ]5th day of the 5th month (q 1/2 months) a~ter the close o~ your accounting period. See annual instructions with forms for requirements. You are not required to file state franchise or income tax returns unless you have income subject to the unrelated business income tax under Section 23731 of the Code. In this event, you are required to file Form 109 (Exempt Organization Business Income Tax Return) by the 15th day of the 5%h month (q 1/2 months) at%er the close of your ~ annual accounting period. INTERNAL REVENUE SERVICE DISTRICT DIRECTOR 2 CUPANIA CIRCLE MONTEREY PAP. K, CA 91755-7406 ;f_ ~ (/.~/ Date: ,.,. .' -' . ? COURT APPOINTED SPECIAL ADVOCATES OF MENDOCINO COUNTY 121 S MAIN STREET UKIAH, CA 95482 DEPAR~"/VlENT OF THE TREASURY Employer Identification Number: 68-0322512 Case Number: 954285009 Contact Person: DANIEL HLIMM Contact Telephone Number: (213) 725-6619 Accounting Period Ending: June 30 Foundation Status Classification: 170 (b) (1) (A) (vi) Advance Ruling Period Begins: August 17, 1994 Advance Ruling Period Ends: June 30, 1999 Addendum Applies: No Dear Applicant: Based on information you supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from federal income tax under section 501(a) of the Internal Revenue Code as an organization described in section 501(c) (3) . Because you are a newly created organization, we are not now making a final determination of your foundation status under section 509(a) of the Code. However, we have determined that you can reasonably expect to be a publicly supported organization described in sections 509(a) (1) and 170(b) (1) (A) (vi) . Accordingly, during an advance ruling period you will be treated as a publicly supported organization, and not as a private foundation. This advance ruling period begins and ends on the dates shown above. Within 90 days after the end of your advance ruling period, you must send us the information needed to determine whether you have met the require- ments of the applicable support test during the advance ruling period. If you establish that you have been a publicly supported organization, we will classi- fy you as a section 509(a) (1) or 509(a) (2) organization as long as you continue to meet the requirements of the applicable support test. If you do not meet the public support requirements during the advance ruling period, we will classify you as a private foundation for future periods. Also, if we classify you as a private foundation, we will treat you as a private foundation from your beginning date for purposes of section 507(d) and 4940. Grantors and contributors may rely on our determination that you are not a private foundation until 90 days after the end of your advance ruling period. If you send us the required informa=ion within' the 90 days, grantors and contributors may continue to rely on the advance determination until we make a final determination of your foundaticn status. if we publish a notice in the Internal Revenue Bulletin stating that we Letter 1045 (DO/CG) CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2000 Application/Organization: Ford Street Project, Inc. Address: 139 Ford Street, Ukiah, CA 95482 Date: Sept. 7, 2000 Executive Director: Mark Rohloff Name of Contact Person' Mark Rohloff Phone: 462-1934 Title of Contact Person: Executive Director Profit xx Non-Profit Date Incorporated Phone: May 14, 1980 462-1934 How long has your organization been in existence? (please attach evidence) September, 1973 Does your agency have an Americans with Disabilities Act Plan? __ Yes xx No Project Title: Transitional Housing Bugs 'n Tools Project Location' 748-754 Waugh Lane; 137 Ford Street Location(s) of additional facilities operated by your organization: 139 Ford Street - Ukiah 1175 So. State St. - Ukiah 309 Redwood Ave. Fort Bragg Description of total agency activities or services provided: Ford STreet provides shelter ~or families and individuals, transitional housing for both homeless populations; permanent housing for homeless mentally ill; alcohol and drug detox and long-term residential treatment; DUI classes; Caltrans job program for mentally ill clients; crisis response outreach to mental health clients, operations.of Coastal Community Center on the coast for homeless families and individuals with disabilities. Amount requested: $ 2,370.00 Total Project Cost $ N/A -1- o , . . , o Please describe in detail the project or activity you are re,questing fundina for. FSP is requesting funding to pay for one year's spraying fof pests by Terminex at two locations: the new "Buddy's House"facility at 137 Ford Street and Waugh Lane Apartments. Signs of infestation have appeared at both locations, and we have insufficient funds to cover those locations. Ford Street is also requesting funding for tools and equipment, including a weed eater, a carpet shampooer and two vacuum cleaners. Describe to what extent your project will specifically affect, serve, and benefit City of Ukiah residents and the specific needs within our City that your proposed project addresses. This project is aimed at improvin~z the qua.liry of life at two facilities which clearly benefit the community housing and support services to homeless families and individuals. The 137 Ford Street facility is brand new and is expected to provide stabilization to over 45 clients in a year. This will be a solid net benefit to the community. Describe how your program will coordinate with other agencies and organizations in providing similar services to this area, to compliment rather than duplicate their efforts. Where in Mendocino County are similar services provided and by whom? ]~oth of these fa¢il'it-ies are leveraged to the Supportive Housing Program, a collaboration of agencies which work in concert to house the homeless population. Ail referrals to these facilities will be devel- oped by the "Case Conferencing Group," which represents many local agencies and county departments. No duplication of services will occur in this project. Describe your proposed project budget (specify revenues, by sources, as well as expenditures, by type). Zhe project budget for 137 Ford St, is $13,446 for the next year, with all program monies projected to come through resident rents. Programs for residents will be provided by FSP staff at 139 Ford St. Debt service ($9,000) is by far the largest expenditure. Waugh Lane is $61,000, with rental payments ($40,700) by far the largest expenditure. Describe the current sources of your organization's funding. The current sources of FSP funding are many and varied, including federal, state and local. The County of Mendocino is the largest funding source, accounting for almost $600,000. Beyond grants, Ford STreet also receives rental income, client fees (DUI) Fundraising (golf) and donations. Proposed 2000-1 budget is $1,219,000o FSP is currently looking into the possibility of Med-i-Cal funding by year's end. If you have received ~unding from the City of Ukiah in prior years, please indicate for what years and for how much. $1,000 was received from City of Ukiah last year for Waugh Lane staffing assistance. Ford STreet has also received considerable Redevelopment Agency assistance over the last 5 years, well in excess pf $100,000 for various acquisition and rehab, projects. . What is the average rate of pay for your hourly employees? The average hourly rate for hourly employees is $8.62. This includes trainees. 4:Can:FundApp.800 Thank you for completing this application! -2- CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2OOO Application/Organization: Friends of the Library Date: Address: 105 North Main Street, Ukiah CA 95482 9/06/2000 Executive Director; Anne Gould, President Phone: 4 8 5- 5 16 0 Name of Contact Person: Susan J Sparrow Title of Contact Person: Board member Phone: 4 6 7- 9 15 8 Profit x Non-Profit Date Incorporated How long has your organization been in existence? (please attach evidence) since 1964 Does your agency have an Americans with Disabilities Act Plan? Project Title: Update business section of Library Project Location: Ukiah Main Library - 105 North Main Yes × No Street Location(s) of additional facilities operated by your organization: none Description of total agency activities or services provided: . In 1964, due to State cutbacks in spending, concerned citizens formed advocacy groups to support and fundraise for the Library. The Ukiah Friends of the Library raises monies to buy books, tapes, magazines, new chairs and curtains, computer equipment, pays to keep the carpets clean, helps with programs, and supplies nearly 60 volunteers monthly to work at the Library Amount requested: $ 3250 Total Project Cost $., 7500.00 -1- . Please describe in detail the project or activity you are requesting funding for. See attached , Describe to what extent your project will specifically affect, serve, and benefit City of Ukiah residents and the specific needs within our City that your proposed project addresses. See attached , . costs and o also on ma issue 8. , Describe how your program will coordinate with other agencies and organizations in providing similar services to this area, to compliment rather than duplicate their efforts. Where in Mendocino County are similar services provided and by whom? With the Library fully stocked with the latest business reference materials, job training services can use 'their resources for better teaching aids and equipment. Describe your proposed project budget (specify revenues, by sources, as well asexpenditures, by type). '['he Arco series of occupational books $2500. Additional books in basic office skills, resume writing ther supportive job seeking skills are $750. The Library will need to update the overall business section with the latest books nagement, investment, communication, and other related business s. Cost $4250. See financial statement attached. Describe the current sources of your organization's funding. The Friends of the Library receive money from four main sources: dues, used book sales, donations, and Campaign 24 - a voluntary tax payment. If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much. . What is the average rate of pay for your hourly employees? none 4:Can:FundApp.800 Thank you for completing this application! -2- Grant Application to the City of Ukiah Friends of the Library 9/06/2000 105 North Main Street, Uldah CA 95482 Anne Gould, President 485-5160 Susan J Sparrow Board/Publicity 467-9158 (after 9/15/2000 - 27%9010) 1. Project: For years the Library was unable to replace books due to cutbacks in funding The Friends of the Library has been raising funds to supplement the budget, but the need has been extensive. The Library needs an updated collection of business books. Of highest priority is a series of books on ~c jobs with educational specifications and training, and testing requirements. In addition, updated books on resume and letter writing, and other specific business skills would compliment the collection. 2. While the City has numerous agencies and schools that provide job training and support, the Library is the first and main source for reference materials. The business reference materials will enable all potential job seekers to search out educational and testing requirements, and learn about many different occupations. There is a tremendous need to help people be prepared for the work force, not only for new workers, but also retraining of employees as the work place changes. GRANT APPLICATION City of Ukiah FINANCIAL STATEMENT- 1999-2000 Ukiah Friends of the Library INCOME Donations- all Campaign 24 Book Sale Newsletter Ads Total EXPENSES Library Donation Promotion Donations other Loan Payment Endowment Mist Office Total Available to Library 4945.00 4321.60 11,106.00 3859.55 75.00 24,297.15 9465.24 5677.60 1050.00 400.00 630.00 70.00 13,462.24 10,000.00 INTERNAL REVENUE SERVICE DISTRICT DIRECTOR 2 CUPANIA CIRCLE MONTEREY PARK, CA 91755-7406 Date: .JUL 0 3 199L UKIAH VALLEY FRIENDS OF THE LIBRARY 105 NORTH MAIN STREET UKIAH, CA 94582-4403 DEPARTFiENT OF THE TREASURY Employer Identification Number: Case Number: 956145003 Contact Person: TYRONE THOMAS Contact Telephone Number: (213) 894-2289 Our Letter Dated: August 1990 Addendum Applies: No Dear Applicant: This modifies our letter of the above date in which we stated that you would be treated as an organization that is not a private foundation until the expiration of your advance rulin~ period. Your exempt status under section 501(a) of the Internal Revenue Code as an organization described in section 501(c) (3) is still in effect. Based on the information you submitted, we have determined that you are not a private foundation within the meanin~ of section ~09(a) of the Code because you are an organization of the type described in section 509(a) (1) and 170(b) (1) (A) (vi). Grantors and contributors may rely on this determination unless the Internal Revenue Service publishes notice to the contrary. However, if you lose your section 509(a) (1) status, a grantor or contributor may not rely on this determination if he or she was in part responsible for, or was aware of, the act or failure to act, or the substantial or material change on the part of the organization that resulted in your loss of such status, or if he or she acquired knowledge that the Internal Revenue Service had given notice that you would no longer be classified as a section 509(a) (1) organization. If we have indicated in the heading of this letter that an addendum applies, the addendum enclosed is an integral Part of this letter. Because this letter could help resol've any questions about your ~rivate foundation status, please keep it in your permanent records. · ~ you have any questions, please cOntact the person whose name and telephone number are shown above. Sincerely yours, Richard R. Orosco District Director Letter 1050 (DO/CG) The Humane Society For Inland Mendocino County 9700 Uva Dr., Redwood Valley, CA 95470 Phone (707) 485-0123 Non-Profit Community Based Organization Grants Program Introduction Thank you for considering the Humane Society for Inland Mendocino County as a potential recipient of the City of Ukiah's non-profit assistance funds. Located in Redwood Valley, the Humane Society is a non-profit, no-kill animal shelter for stray and surrendered dogs and cats of Mendocino County. With a new board of directors in place, the shelter is currently seeking funding from various sources to continue on its path of improvement and growth, in an effort to serve the people and animals of Mendocino County. lw Currently, the Humane Society is experiencing large monthly veterinary bills; through July of this year these costs averaged $1,410 a month. The primary reason for an increase in this dollar amount is, however, good news: thanks to recent shelter improvements, we are taking in and adopting out more animals than in the past, which, in turn, results in the cost of more spay and neuter operations, vaccinations and other medical costs. A good portion of HSIMC's vet bills goes to spay and neuter every unaltered animal that comes into the " shelter - kittens and puppies included. In addition, dogs are heartworm tested, cats are feline leukemia tested and all receive standard vaccinations before being placed into homes. An average spay operation for a female dog costs anywhere froin $75 to $100, or neutering of a male cat froin $20 to $40. We have, however, been able to cut back on the cost of vaccinations by buying and performing them ourselves, as well as the feline leukemia tests. In addition, when several animals at a time need spaying/neutering, it is worthwhile for us to drive them to the low-cost spay/neuter clinic in Lake County. We have singled out our veterinary costs as an area where we need assistance, due to two simple facts: we will always have veterinary bills, and it is the one area where we are not able to get these services donated. While we receive free food, supplies, labor, and services on a regular basis, we are ultimately responsible for the cost of the necessary medical care and spay/neuter operations of the animals who come into our shelter. t, Describe to what extent your project will specifically affect, serve, and benefit City of Ukiah residents and the specific needs within our City Umt your proposed project addresses. The existence of the Humane Society helps to take a portion of the burden of stray and owner-surrendered dogs and cats off of the hands of the Mendocino County Animal Control department. HSIMC 2000 adoptions ta date: · 53 dog adoptions: To date this year, the Humane Society has already placed more dogs than we did in the entire year of 1999 (38 total last year) - with four months left to go. · 56 cat adoptions: Numbers up significantly here as well, as 58 cats were placed in the entire year of 1999. Mendocino County Animal Control 2000 adoptions to date (Ukiah and Fort Bragg facilities combined) · 151 dog adoptions (or average of 75 per shelter) · 74 cat adoptions (or average of 37 per shelter) By splitting the Animal Control numbers in half-- to compensate for two facilities -~ HSIMC's adoption rate is running close to those numbers, even as a non-profit organization with no funding from local government. If the Humane Society can continue to properly prepare its shelter animals to be placed in loving homes, assuring through altering they will not create more unwanted offpsring for Mendocino County, and vaccinating them to prevent the spread of disease, we can continue our goal of becoming a more responsible com~nunity toward our pets. In addition, this will lessen the burden that stray and abandoned animals place on community members who find it difficult to turn their backs on these animals, simply by helping to reduce the homeless animal population, and continue to assist our county Animal Control agencies (this year, Animal Control has euthanized 566 dogs and 738 cats). Other benefits to our community may not scorn so obvious. Our shelter is used by the county iii placing community service workers serving time for misdemeanors. So,ne of these individuals are troubled teens who relate very well to our animals, and can provide much needed labor to the shelter in return. Developmentally disabled classes from Ukiah High School also visit the shelter to walk dogs, brush and socialize with cats, and learn about the shelter. Home-schooled students receive credit for coining to the shelter and assisting with office work and animal care. Some of our shelter dogs have also been obedience trained by youth in the local 4-H chapter, who choose a dog to work with and are allowed to take the dog off-site to local fairs and other events. Describe how your program will coordinate with other agencies and organizatim~ in providing similar sewices to this area, to cornplirnent rather than duplicate their effort~ Where in Mendocino County are similar services provided and by whom? Primarily, the City's Animal Control depart~ncnt is responsible for the picking up of stray animals and/or taking in of owner-surrendered animals. Adding to their workload, however, are the even ~nore urgent needs of the community that Animal Control must be responsible for as well, which the Humane Society does not deal with: emergencies involving dog bites, vicious animals, wild animals, loose animals, injured animals and so on. Animal Control is also the sole entity responsible for dog licensing, including the tracking, fining and distribution of these licenses. Such a wide berth of obligations gives Animal Control little time to do what the Humane Society attempts to do on a daily basis: "market" the homeless-but-adoptable animals to the public. Our regularly held mobile adoptions at locations such as Farmers' Market, Friedman Brothers, and Albertsons have been a tremendous success, simply by bringing the animals to the public. The Humane Society also puts out a 12-page quarterly newsletter, featuring adoptable animals, and posts pictures of those animals on its Website as well. Events such as the upcoming Mutt Strut also help us to inform the community as to who we are, where we are, and how they can proceed to adopt wonderful animals. We are also in regular contact with Animal Control over various issues. Information on stray animals brought to us is immediately faxed to the Animal Control department, so that they are aware we have the animal in case the owner comes to them first. Animal Control also notifies us if they have a particularly adoptable animal that they cannot hold any longer, and we oftentimes will take that animal into our shelter, where it stays until it is adopted. We work in the stone way with the Mendocino Coast Humane Society, though not as frequently due to proximity. Currently, tile Humane Society has a limit of 15 dogs at the shelter at one time, and 15 cats. During kitten season, these cats can be accompanied by an additional 15-20 kittens. Purposes for setting these limits are based on funding and space constraints. Animals coming in and out of the shelter vary in the amount of veterinary costs they incur, based on whether they have been spayed or neutered, and whether or not they were brought in as strays. Stray animals must receive a full set of vaccinations and tests, because we have no medical history. Through July of this year, our veterinary bills averaged $1,410 a month, and consumed 29% of our total income for those months. Most of these costs were routine, preventative care - spay/neuter, vaccinations, heartworm tests, etc. Because of the shelter's growth and ability to take in more animals, we do not expect these veterinary bills to decrease dramatically, although they do peak in the summer months. Regular, consistent monthly income for the Humane Society comes from two primary sources: · HSIMC receives $700 mo. from tenants who live in the house on the shelter property. · HSIMC receives $450 mo. from a private donor. Fundraising is our primary source of income: · In June, we held our second annual drawing, which raised $6,228 for the shelter. · In October, HSIMC is holding its first-ever Mutt Strut, a 3-~nile dog walk set in Ukiah, through which we plan to match, if not exceed, the profits we ~nade from the drawing. Esti~nated profit: $8,000. · Volunteers, businesses and others help us to sell our See's chocolate bars, which averaged $190 monthly through July of this year. · Donation boxes, located in businesses throughout the community, averaged $180.77 a month through July. · During the dry-weather months, we hold "rummage sales," comprised of donated goods; earlier this summer, our rummage sale brought in $2,088, and we are currently receiving donations for a second sale, set for September 30-October 1. · We receive annual dues from our current membership base of 327. Dues range from $10 for an individual, to $15 for a family, and $25 for businesses. Dues collections this year, for both new melnbers and renewals, averaged $437 a month through July. · A local dog trainer has agreed to donate all of the proceeds from her upco~ning obedience class to the Humane Society ($280 total). · Have applied for two grants this year (working on others as well); awards to be announced in November. 6. If you have received funding from the City of Ukiah in prior years, please indicate for what years' and for how much. HSIMC has never received funding from the City of Ukiah. HS1MC has one part-time employee, who is paid $6.50 per hour. Please feel free to call us if you need any more information. We will be happy to provide it. CITY OF UKIAH COMMUNITY ORGANIZATION APP_UCATION FOR FUNDING AUGUST 2000 Application/Organization:' ..~H~..[,~ ,.~ ~~ ... Date: - .4¢~.-~ 'Lg~ rv~~ ~ ~ Address: _~qO0 ~'V-~ ~V~ ~~Z_~O0~ ~)_~~ Executive Director: .. ~ ~C ~.~.~~ ...(~','~ Phone: ~amo of Oo,taot ~orson: ~~ ~~ Title of Contact Person: ~ rJ~~ Phone: ~rofit ~ ~o,-~rofit Dato lncorporatod ~]~ ~ (please attach evidence) How long has your organization been in existence? . I ~/~ 0 (~o~B~~ P~ot~m Does your agency have an Americans with Disabilities Act Plan? __ Yes _~ No ~".~~.t ) Project Title: . Project Location: Location(s) of additional facilities operated by your organization: Description of total agency activities or services provided: . Amount requests · $ _.:.0_ i,~0 0 Total Project Cost $ J ) L~IO ~ ~, i ~, MARCH FONG EU, Secretary of State of the State of California, hereby certify: ........... ~ OFFIC~ OF THE SECRETARY OF STATE ~_ ......... . , I ' ' That the annexed transcript has been compared with the record on file in this office, of which it purports to be a copy, and that same is full, true and correct. IN IVITNES$ WHEREOF, I execute this certificate and affix the Great Seal of the State of California this 1980 ,i 13'05 TX,.' RX NO. 6846 PO t EXI{IB'IT A ARTICLES OF INCORPORATION Domestic Animal Protection Society, Incorporated P.O. Box 693 Ukiah, CA 95482 , 1980. EXI{I~I T A (19.' li/00 13' 07 .NO. 6847 PO [ California OFRCE OF THE SECRETARY Of:: STATE CORPORATION DIVISION I, MARCH FONG Ell, Secretary of State of thc State of California, herebv certify' That the annexed transcript has been compared with the corporate record on file in this office, of which it: purports to be a copy, and that same is £ui1, true and IN WITNESS WHEREOF, I execute this certificate and aff3x the Great Sea] of the State of California this OCT ~ 7 1988 Secretarlt of State '~'II.C./I~I'A?E IIroRM C!~'- ! 09/[1 '00 13'09 TX..' RX X0. 6 8 4 8 PO1 CERTIFICATE OF Ai;~ND~NT OF ARTICLgS OF INCORPORATIO~IL~ ~ D0~!ES~IC _~Ir,!AL PROTECTION SOCIETY..0F ~DOCINO CO~TY C~M COUGHLIN ~d ISA BROWNg, certify: ~ F~ ~ ~~dS~ l. Tha~ they are the President snd Secreta~, respectively, of the Domestic AnimAl ~otection Society of ~endocino Cowry, a Califo~ia corporation. 2. ARTICT~ I of the Ar%icles of incorporation' of ~his corporation is amended to read ~s follows: The name of ~h!s corporation shall be ~A~E SOCIETY FOR IML~D ~';~DOCINO CO~TY 3. The foregoing amen~ent of Articles of Incorporation has been duly approved by the Board of Directors. $. The foregoing amendment of Articles of Incorporation has been duly approved ~ the required vote of members. We ~rther declmre under penalty of oerju~ ~der the laws of the S~ate of Califo~tm ~ha~ the matters set forth in this cer~ificmte are true and correct of our ovm ~owledge. li. / ]-988 DaTed ,-'. , _ .. (~%em Cou~.h~/r~, Pres2cterx% . Isa Browne, Secretary O9/ 13' It 'FX..'RX NO. 6849 PO _1. CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2OO0 Application/Organization: Leadership Mendocino Address: 200 s. Executive Director: School Street, Ukiah, Toni Name of Contact Person: Toni Onori Title of Contact Person: Executive Director Profit xx Non-Profit Date: Sept. 7th, 2000 CA 95482 Phone: 707 A63-6707 Phone: 463-6707 Date Incorporated .,-sept- 7th, 2000 (please attach evidence) How long has your organization been in existence? Sept. 1992 / 8 years Does your agency have an Americans with Disabilities Act Plan? × Yes __ No Project Title: Leadership',Mendocino Program / Day Sponsorship", Project Location: Donated Locations with Mendocino County Location(s) of additional facilities operated by your organization: None Description of total agency activities or services provided: To identify and develop a diverse group of community leaders who will help create a spirit of county-wide cooperation and commitment for the resolution of current and future community challenges. Amount requested' $ 1; 500.00 ,,, Total Project Cost $ '~ 7 ~ (1DR. Il0_ annually -1- 1, . m 1 1 Please describe in detail the project or activity you are requesting funding for. The Leadership program is scheduled over a ten-month period beginning in September. Regular full day sessions are held each month, and a two- day retreat is held each fall for the participating class. Funding is requested for the sponsorship of one full day session. Describe to what extent your project will specifically affect, serve and benefit City of Ukiah residents and the specific needs within our City that your proposed project addresses. The Leadership Mendocino program educates individuals in various arenas that affect Mendocino County and the various cities and towns within our County. Our emphasis is that our graduates go back to their communities, and through their volunteer work and occupation, draw upon their new understanding to better serve their community. (See attached for a sampling of our graduates and how they are serving the residents of Ukiah.) Describe how your program will coordinate with other agencies and organizations in providing similar services to this area, to compliment rather than duplicate their efforts. Where in Mendocino County are similar services provided and by whom? Leadership Mendocino coordinates monthly with leading representatives in each of the Session topic areas to bring various viewpoints on Health, Safety and Welfare issues to the participating class members. Our goal is to provide differing viewpoints on the current and future community challenges facing the area. Our program is the only one of it's kind offered in Mendocino County. Describe your proposed project budget (specify revenues, by sources, as well as expenditures, by type.) Attached is a copy of our budget, and a break down of the proposed costs for the requested sponsorship day. Describe the current sources of your organization's funding. Currently, Leadership Mendocino receives approximately 50% of it's funding through tuition charged to it's class members. The remaining balance of funding is provided through annual fundraising events, and corporate and private funding sources. . m If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much. Leadership Mendocino has not received funding from the City of Ukiah in prior years. What is the average rate of pay for your hourly employees? $17,735 Annually $9.24 per hour Question #2: Describe to what extent your project will specifically affect, serve and benefit City of Ukiah residents and the specific needs with our City that your proposed project addresses. The Leadership Mendocino program educates individuals in various arenas that affect Mendocino County and the various cities and towns within our county. Our emphasis is that our graduates go back to their communities, and through their volunteer work and occupation, draw upon their new understanding to better serve their community. Shown below is a sampling of what our graduates are doing and how they are serving Ukiah residents in the areas of health, safety and welfare issues and thus helping to improve the Ukiah community as a whole. Sue Mason (Class 3) Associate Director of Nurses at Ukiah Valley Medical Center My Leadership Mendocino experience was beneficial because it gave me a better understanding of the diverse population we serve. When we have patients from the various areas of the county, various socio-economic groups, various occupations, or various cultures, I can assist my staff in meeting patients' unique needs. This has been very valuable." Cheryl Kier (Class 6) Resource Professional for Ukiah Valley Medical Center. "Being a voice for health-related issues through representation on boards, volunteer activities, educational programs and public forums has been a focus for me for many years. Most recently I represented health on the Mendocino County Workforce Investment Board, and Youth Council. The Leadership Mendocino experience better prepared me to be effective in these many roles, and introduced me to the efficient use of our local resources to produce positive results.". Ann DeBooy (Class 7) Vice President of Patient Care at Ukiah Valley Medical Center. "Ukiah Valley Medical Center is committed to meeting the healthcare needs of those served. Participation in Leadership Mendocino provided me with an unparalleled opportunity to learn more about the diverse community of which we are a part. It was knowledge of this nature that helped us become an integral member of the community and more effectively provide service to those in need." Vic Martinez (Class 8) Production/Systems Manager for Ukiah Daily Journal "I have applied at the City of Ukiah for the position of Volunteer Reserve Officer Dispatcher. A background investigation is in progress. I hope to be on duty soon. Several City of Ukiah employees who are present or past Leadership Mendocino class members have influenced and encouraged me to be involved in Ukiah's Public Safety efforts." Linda Cushman (Class 8) Owner of Earthsmart Solutions "I am working on designing and securing and funding for a playground area at the Redwood Fairgrounds, for the Tree of Life charter School. After providing assistance with safety design, I will be securing funding for that will provide this new charter school with safety surfacing and containment for a playground. This playground safety surfacing will meet all the National Playground Safety Institutes recommendations, will protect children who use the equipment from play-surface falls (75% of all fatal injuries), and meet requirements for the American with Disabilities Act. This playground area is a model for safety and accessibility and not a fancy playground." Additionally, she worked closely with a fellow class member, Brian Dunlap, former CEO for the Redwood Empire Fair, to heighten the effectiveness of the recycling program at the fairgrounds. Noreen Carnahan (Class 1) Retired Working with the Food Bank's "Avalanche of Cans" program, "Leadership Mendocino helped me understand the importance of being a volunteer and the value of organizations which work to meet the basic needs of those less fortunate. The program gave me a better understanding that there are needs in our community that need to be met and it is through volunteerism that helps make it happen." Helen Miller (Class 3) Housing Loan Specialist with Community Development Commission of Mendocino County. She has worked for this agency for the last 2 years and believes that "Leadership Mendocino brought into focus many of the issues facing our community. It opened my eyes to the importance of housing for all members of our community and that not everyone has the availibity financial resources to obtain a home through traditional means. My agency and the work I do enables people to purchase their first home that work not otherwise be able to. The contacts established in Leadership Mendocino and the netw,orking has made a definite impact in the performance to my duties. Hugh McAvoy (Class 4) Self Employed Contractor Hugh was an integral part of helping the Boys and Girls Club become established. Along with working every county event passing our brochures he "Signed up for the Leadership Mendocino program specifically to network with other motivated people in the area and to recruit some new blood." Joining him on the Boy's & Girl's Club board, from Leadership Mendocino, were fellow class member, Denise Gorny and Mike McCann (Class 5). Finally, with a suitable facility found and at a reasonable cost, the Boy's & Girls Club opened their doors in July 1999 serving the Ukiah area. Karin Wandrei (Class 5) Executive Director of the Mendocino County Youth Project. "We provides extensive services to children, youth, and their families in Ukiah. I served two years on the Board of Directors of Ukiah Community Center and I feel my involvement with the Leadership Mendocino program helped her make connections that have proved useful in my work." Tom Greenaway (Class 6) Vice President of New Dimensions Radio in Ukiah "Through the Leadership Mendocino program I was introduced to the child advocacy CASA (Court Appointed Special Advocate) program. After taking the training, I was assigned to follow a teenage boy's progress through the court system to insure he receives every available service to which he is entitled. As a CASA you are often the only "constant" in the child's life during the court process." Connie Diamond (Class 7) Employment Specialist for Ukiah Valley Association for Habilitation. "My Leadership Mendocino experience expanded my networking abilities and understanding of services and industries within the county. As a result, I have made direct contact referrals for people with disabilities who need a variety of support services to get and maintain employment. Example: Assisted a young woman and mother on TANF who has a significant disability in applying for services that would enable her to get early childhood parenting skills training in the home, independent living skills ' training and job preparation and search skills training. Emphasis is on the welfare of the individual becoming a vital part of their community." Malta Felt (Class 7) Owner Liqua-Tech Corporation Her involvement with Leadership Mendocino "gave her the insight and became the catalyst for her to become involved with organizations to help those less fortunate than herself." Prior to Leadership Mendocino I did not have a close understand of some of the issues facing people struggling to exist." Along with serving at Plowshares her company, Liqua Tech Corp., also financially supports Plowshares and she also became a board member of the Fort Street Project. Santiago Simental (Class 7) Distribution Department Manager for Fetzer Vineyards Working with Men Again Violence groups Santiago feels that "Prior to Leadership Mendocino my only involvement was with Men Against Violence. My experience in Leadership Mendocino has broadened my scope of community outreach. I now have become involved with others groups (Nuestra Casa and helping to establish a Cultural Recreation Center at the new Montgomery Wars school site) that will provide environments so that young people learn constructive behavior." Vic Maltinez (Class 8) Production/Systems Manager for Ukiah Daily Journal "I served as a volunteer at the Ukiah Food Bank, going out to local supermarkets once a week to pick up donated food items and stocking them at the Ukiah Food Bank. This was fun and very rewarding." INCOME LEADERSHIP MENDOCINO 1999-2000 BUDGET. Alumni Committee Contributions (rollover) Contributions - grads Designated tuition Sponsorship Misc. Community seminars 2,500.00 1,250.00 · 0.00 0.00 0.00 300.00 Fundraising Committee Fundraiser 5,000.00 Leadership Mendocino Interest Eamed Sponsors LMSC donations Tuition 300.00 16,375.00 0.00 ' 13,775.00 Expenses: Graduation Total Income Alumni Committee Community seminars Continued education-alums Directory Graduation Misc. Mixer Office supplies Orientation Postage PR Committee Advertizing Office supplies Postage Fundraising Committee Fundraiser 1,200.00 40,700.00 500.00 500.00 500.00 100.00 100.00 450.00 350.00 250.00 250.00 1,100.00 20.00 200.00 2,000.00 Leadership Mendocino Chamber Bookkeeping/Audit Chamber Contract Services Computer Dues & Publications Facility/Equipment Rental Graduation Meals Mileage Miscellaneous Office Supplies Orientation Postage Printing/Photocopying Recognitions:sponsors/grads Skill & Team Building Sem. Telephone 750.00 19,600.00 300.00 250.00 150.00 1,600.00 2,100.00 450.00 75.00 500.00 575.00 575.00 650.00 375.00 2,650.00. 650.00 Total Expenses 37,570.00 Total Income+B19 Total Expenses 40,700.00 -37,570.00 3,130.00 THE PROJECT BUDGET FOR GRANT FUNDING Our proposed budget is to fund one Leadership Mendocino program day. Item Expense Cost In-Kind Contribution Notations Executiv~ DirectOr $1200 Supervisor Day Coordinators $1000 4 people donate time to develop and implement program day Facility-Meeting $500 Meeting room for Room program day Meals $250 Morning pastries, lunch & beverages for the day 40-45 people** Supplies $50 Photocopy of program day materials, flip charts marking pens etc. Total Amt. $1500 Needed ** In addition to class participants and day coordinators, our guest speakers are invited to join us for lunch. AMERICAN WITH DISABLITIES PLAN As it relates to a program participant The Leadership Mendocino program is open to any person wishing to participate, regardless of disabilities. As we hold our monthly program day, every attempt is made to locate facilities that will accommodate specific needs and enable them to equally participate in the program. As it relates to an employee(s) Reasonable accommodations will be made for an employee, if it becomes difficult for them to perform their work, due to illness, injury or disability. Each situation will be reviewed on a individual basis and reasonable accommodations, depending on the situation, will be made to address possible different work periods, types of work and may include modifying or performing a different duty altogether. c [ifornio OFFICE OF THE SECRETARY OF STATE CORPORATION DIVISION I, MARCH FONG E U, Secretary State of Cali£ornia, hereby certify' of State of the That the annexed transcript has been compared with the corporate record on file in this office, of which it purports to be a copy, and that same is full, true and correct. IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this 8fP - 7 I993 Secretar~ o/State 5EC./ST~.TI: FOC~M CE.lO7 - LEADERSHIP MENDOCINO 200 South School Street Ukiah, California 95482 Z -lOaF - i: -/~)9 - LITERACY 1 VOLUNTEERSJ I AMERICA Inc. j LITERACY VOLUNTEER OF AMERICA Greater Ukiah Area September 6, 2000 To Members of the Ukiah City Council: Literacy Volunteers of America-Greater Ukiah Area has been helping adults to learn to read for over 15 years. In 1985 the program was supported by a significant grant that enabled it to have paid staff to carry out many of the administrative duties of the program. That gram ended in 1989 and since then, until this year, the program was ran entirely by volunteers. In 1999 we were able to receive enough monies in grants, one from the city of Ukiah, to support a paid staff person, part time. We really found this to be extremely helpful providing much better communication between tutors, learners and board members. We desperately need to maintain the staff member to keep the vital link between all participants and the community. Additionally this year we are going to embark on a new area of development. We want to explore the area of dyslexia, determining if it is affecting our learners in their ability to progress in their reading ability. This would be helpful to customize the reading program for each learner. Attached is our application for funding through the city of Ukiah. We hope you will consider funding this very worthwhile program that' benefits the. residents of Ukiah. Sincerely, Marilyn lg/Gilbr~ath, O.D. President, Board of Directors. 105 North Main Street · Ukiah, CA 95482 · (707) 463-4155 CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2OOO pplication/Organization: Literacy Volunteers of America - Greater Ukiah ARea Address: !05 N. M~'~.q-I- r]']c'~=h r',7~ Q~82 Executive Director: N / A Date: 9 - 6 - 00 Phone: 463- 41 55 Name of Contact Person: MRr~ I yn W, Gi!breath; Title of Contact Person: President ____ Profit t/'/ Non-Profit Date Incorporated Phone: 462-7040 June 1975 '(please .attach evidence) How 10ng has your organization been in existence? 25ypRrs Does your agency have an Americans with Disabilities Act Plan? V'" Yes. No Project Title: Teaching Adults to REad~ the effect of dyslexia Project Location'_, Ukiah Public Library Location(s) of additional facilities operated by your organization' none Description of total agency activities or se~ices provided: Literacy Volunteers of America-Greater Ukiah Area provides individual tutoring to adults who want to learn to read. Our organization is staffed by volunteers. Trained volunteers provide one-to-one tutoring which is customized for each learner. REading and writing skills are emphasized. Learners also have access to computers in the Resources center. Amount requested: $. 6,000 Total Project Cost $ 9, ! 0 o -1- -///- LITEVOLU NI'EER5 I I ANIERICA ir~l 1. 2, . LITERACY VOLUNTEERS OF AMERICA Greater Ukiah Area Please describe in detail the project or activity you are requesting funding for. Funding is requested for the Literacy Volunteers of America- Greater Ukiah Area to develop a testing protocol for adults who want to learn how to read in our program. Adults are assessed for grade level of reading but ot~en times it is discovered that there may be more problems preventing the adult from progressing in his/her ability to read. LYA will hire a consultant to train our staff member to administer dyslexia tests to individuals who have difficulty in moving forward in their reading ability. This program will require a consultant to train our paid staff member. It will also require testing books, student workbooks, and public awareness communication on adult literacy. Describe to what extent your project wifl specifically affect, serve and benefit City of Ukiah residents and what specific needs within our City that your proposed project addresses. This project will provide the following for Ukiah residents: *Funding will maintain our staff member to be available to learners in our Learning Resources Center *It will give learners an opportunity to improve their reading skills. *Dyslexia testing will allow learners to discover if other methods of learning to read may be needed. *It will allow more effective matching of tutors with learners. *It will give the program more information regarding the appropriate learning materials needed in the Resources center. Describe how your program will coordinate with other agencies and organizations in providing similar services to this area, to compliment rather than duplicate their efforts. Our program will coordinate with several other agencies to provide complementary benefits. The Ukiah Adult School offers many classes in Adult Basic Educa{ion and English as Second Language thus reaching a large number of people. Tutoring would be available through our program Mendocino County Job Alliance's clients who need help with reading are more likely to succeed with individual tutoring than in a classroom setting. The one-to-one tutoring is where our program fills a niche in our community. This allows training to be customized to the specific needs of the individual. 105 North Main Street 1 (707) 463-4155 e With the additional of dyslexia testing, the program can further customize the reading program for the individual or refer to specific consultants for help. Where in Mendocino county are similar services provided and by whom? A literacy program providing one-to-one tutoring is in place in Willits through the Library. Group classes are available through the Adult School in Ukiah. Describe your proposed budget (specify revenues, by sources, as well as expenditures, by type.) Revenues International Paper Foundation Grant (pending) $2,000 City of Ukiah Grant (pending) $6,000 Expenditures Dyslexia testing books Dyslexia training by consultant Public awareness program/newsletter Hourly wages/taxes for assistant Literacy Pro Sof~ware for computer Tutor trainer fee Office supplies (stationery', stamps) Tutor trainer supplies, workbooks $ 50O $ 500 $1,700 $2,900 $1,500 $ 75.0 $ 300 $ 950 $9,100 e Describe the current sources of your organization's funding. For the fiscal year 1999-2000, funding was received as follows: International Paper Foundation $3,700 City of Ukiah $2,500 If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much.. FY 1999 - 2000 $2,500 2 -//3- ..AEVENU E SERVICE APR ]988 L~ter~¢f Alliance of ~:en~ocino County 105 :'o~.: ;~ain -' .Cf, S 5z82 Uki=~%, - DEPARTI4ENT OF THE T~EASUP, Y 'EIN:"' 23-7175501 { Accounting'Perio'd Ending: ~.:ay 31 Form 990 Required: Yes Person to Contact: Taxpayer Service. Representative Contact Telephone Number: (800) 424-1040 .Dear A~licant: Eased cn the infor~ation supplied, and assuming your operations. ~ w ._1 be as stated in your application for recognition of exemptlon, we have deteruined you are er:erupt from Federal income tax under section = the Internal Revenue Code 501(c) (3) o~ · %'re i:ave further determined that v~ou are not a. ~3rivate foundation ~;ithin clue meaning of section 509(a) o~' the Code, because you are an crganizatlon ~escribed in section 509'(a) (1) and 170(b) (1) (a) (vi). : If your sources of support, or your purposes, character, or==method of operation change, please let us know so we can consider the e~ect of the chan~e on 5, our exempt status and foundation status. Also, you should, inform us of all changes in your name or address. As of january 1, 1984, you are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of Sl00 or :.:ore you pay to each of your employees during a calendam year. You are not liable for the .tax imposed under ~ne Federal Unemployment .i~a:.: Act (FU~'''~) . ' Since you are not a private foundation, you are not subj'ect to the excise -ar:es under Chapter .'..2 of the Code. However, you are not auto- :na'~'icaily e-xer.~.ot from other Federa.1 excise taxes.. If you have any q. uesticns about-excise, employment, or-other Federal taxes, please let u s k nou. Donors may deduct contributions to you as provided ih section 170 of the Code. Bequests, ie~jacies, devises, transfers, or gifts to you or for 5'o'-'- use are deductible for Federal estate and gift tax purposes if they ;.~.eet the applicable provisions of sections 2055, 2106, and 2522 of t he Coae. -- The Do:: checked in the heading of this letter snows :.;hether you . - lotu~n of Organization Exempt from Inco~,e Tax. If n.u~t ~le Forth 990, . ~ - - Yes is checked, you are required to file Port.. 990 only if your gross receipts each year are normally more than $25,000. If a return is re~,~ireo, it must be filed by the 15th day of the fifth month after the en~ of ]-our annual accountinc~ period. The law imposes a penalty of $10 a day, up to a maximum o; $5,000, when a return is filed late, unless there is reasonable cause for the delay. , 36001, San Francisco, CA. 94102 Letter 947 (DO) (10-83 , ~ REVE~iUE SERVIC DEPAR.~.L_N_. OF TH TREASURY e £ubje.r~ to the ~a:; o.~1 unr area DusiF."-SS_ income under secuzon~ ' o~l- ~ or' /he CoLa.. if you are subject to th~s tax _ , you must f'iie an inco~;e .e~u[~. o.~ ~or,~ 9fi0-.,E::e~pt Or~anlz-~'=~ion Eusiness Incor, e Ta., .... r. enu'~.n. .Fn ti~i$ letter, ~'e are not 6eter~:iinin~ whether any of your present or 3ropcsed activities are unreiatea trade or business as defined in ~ection 513 of the Code. ?his' dete-;.;ination letter is effective fro~;. June 19, 1975, the date your )rganization was incorporated. You need an ems. foyer identification nu~,ber even if you have no ..~mployees. if an employer identification number was not entered on your ~_pplication, a number %.;i!1 be assigned to you and you will be advised of it. Please use that nu;r, ber on all returns you file and in all correspon- Jence %.;i?h the Internal Revenue Service. Because this letter could help resolve any questions about your _~xe~,~t status and foundation status, you should kee~ it in your 3ermanent records" ' If you have any questions, please contact the .person whose name and -eiephone numbe,.' are shown in the heading of this letter. Sincerely yours, District Director 36001, San Francisco, CA. 94102 Letter 947 (DO) (10- 89/88/2888 13:56 7874683161 M C BOOKSTORE PAGE 82 CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING, AUGUST 2000 Martin Luther King Project.',Gom~ittee Application/Organization: Address: pcb 332 ukiah, ca 95452 Executive Director: Name of Contact Person: Lacretia Peoples Title of Contact Person: ~ Profit ××× Non-Profit Date Incorporated We are under the Ukiah Community Center 501c3 umbrella. How long has your organization been in existence? 9/7/00 Date: Phone: Phone; 467-9294 (ucc) (please attach evidence) 6years Does your agency have an Americans with Disabilities Act Plan? __ Yes _.. No Project Title: Martin Luther King Project Co~ittee Project Location: none Location(s) of additional facilities operated by your organization: Description of total agency activities or services provided: Amount requested: $ 2,500 Total Project Cost $ ;I. 4,2 9 5 -1- 89/88/2888 ~. L 13'56 7874683161 M C BOOKSTORE PAGE 83 Description of.total ag,,egcy activities or services provided: The Martin Luther lOng Project Planning Committee coordinates a yearly community celebration of tolerance and respect for diversity as exemplified in the life of Dr, King, This two day event is free to all and includes the following unique features: MLK Scholarship- Awarded to a student in thc greater Uldah area who has shown potential to set their life's path on a comse of racial harmony and has demonstrated a sincere interest in working to achieve this goal through peaceful means. MLK Citizen of the Year Award- The recipient is an individual who has shown "Exceptional service in the struggle for social justice and freedom", NILK Community Dinner- The dinner is provided for the pedormers, volunteers and ~ommunity members. The MLK Project l~ovides a free communi~ program in honor of lit. Ki~ It brings mUSic and inspiration to Ukiah by inviting choirs, choruses and speakers to addre, is the large diverse audience. Also feattucd are many local talent~ drawn from a broad range of cultural backgrounds. 1. _P!_.pz..e.describe in d~_m.'! the oroieet or ~.you are reauesti_nt f_un~z for. The Martin Luther King Project PI~ Committee coordinates a yearly comlmmity celebration of tolerance and respect for diversity as exemplified in the life of Dr, King. This two day event is free to all and includes the follon4ng unique features: MLK Scholarslfip- Awarded to a studant in the greater Ukiah area who has shown potential to set their life's path on a course of racial harmony and has demonstrated a sincere interest in working to achieve this goal through peacefiil means. It has provided four local students with financial support in their pursuit of hi/her education. MLK Citizen of the Year Award- Th~ recipient is an individual who has shown 'Exceptional service in thc struggle for social justice .and freedom". MLK Community Dinner- The dinner is provided for the performers, volunteers and community members. It annually serves up to 300 dinners, The MLK Project provides a free community program in honor of Dr. King. It brings music and inspiration to Ukiah by inviting choirs, choruses and speakers to address thc large, diverse audience. Also featured are many local talents drawn from a broad range of cultural ba~uncls. We estimate that bet~en 500 and 600 people attend the annual celebration, This number has be~m constant since 1994. Hundreds more listen to thc live simulcast on KZYX/Z public radio. 2. Describe to..~hpt.cxtent your prolect wi~ $pecificallv affect, serve and bene~.~.t City o.f_ ~Uk!~h resid~....ts a~d..the $p?cific need;~ wl01in our Cit~ that .your proposed project addresses, City of U'kiah residents directly benefit from ti'As event, It creates an opportunity to celebrate the tenets of non-violence, tolerance and racial equality cblxmsed by Dr. King. We bring together culturally diverse groups and expose our oommunity to the beneffi~ of broadening one~ understanding, tolerance and respect for others, uldah residents have been inspired ~ Dr. King's message of peace, equality and social justice for all, The effect of this exposure has been deep and widespread. Many people, from high school students to elders, have expressed to us how profoundly they have been moved by the celebration. 89/88/2888 13:56 71374683161 M C BOOKSTORE PAGE 04 3. Describe how your ~roeram will coordinate with otl~er aaO_ci~.and_ o ~r~anJz~tions in providing similar,,,,$,ervice~ to. this area~ to comoIhltq~.rathe~-titan, dup .l~cate their effort~. Where in Mendoci~o....Coun~ are similar services uroyided mad b~ w~hom? We believe the need always exists for greater cultural aPlxeciation and diversity. No other function in o~ city celebrates this hotiday, We work to involve all aspects of our community and hope this event will continue to Ixdld and strengthen inclusiveness and mutual.respect. Both of which are fimclamental to a sixong and thriving commu~ty. De~_ril~.~ Y. OUr prqposed buq~et (soecify revemt_ .e_s, by sources, as well as ex~¢p, ditures by I~vetlu¢; Ticket sales $ 200 Collection plate $ 600 Marlex $1200 City of Ukiah $25OO TOTAL $4S00 E~emes: Coordinator $2200 Scholarship $1500 Honorarium $ 400 Mailer $ 300 Dinner $ 100 TOTAL In-Kind Expenses: Event Technical Assistance $1700 Facilities R~ntal $1100 Capital Citiea Choir $1000 Choir Transportation S 1600 Dinner $ 900 Promotional Materials $ 700 Coordinator ~ Assistant $2000 Misceilalleous OfficA $ 795 TOTAL 59795 5. Describe the.g, prrent ~llrc__es of your or~auiz~gion'~ funding. Historically our primar~ funding has been a fu~drai~ns mailer, a collection plate at the event, ticket sales and support from the City of Ukiah. If you have receivgd fp~dlng from the City of Ukigh i~,P~Or ygau'~, ulease indicate ft~r what ~c~s and for h~nv For at least the 1999 and 2000 calendar years the City of Uldah has provided $~00 each year. 7, _v(hat i8 the_avera~ rate..~ pa~ fo[ ~our hourly emDlo~c, et? This is the fiz~-t year we ~ill attempt to pay a coordinator. We estimate that there are approximately 400 heurs of effort neexleA by the coordinator. Our inter is to pay the coordinator a ~tal of $2200 and carry $1800 on thc books as in-kind for a total hourly compensation of S4000. Therefore the hourly rate would be $ I0. $~p-lO-O0 07:04P ~im mastin · P.02 .~!artin l~uther Kint Pvoi.ec_Xt The In-Kind expenses are based on prior year and are not yet confirmed for the January 2000 event. -119 CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING 2000/20001 App~ication/Organizmion:Mendocino County AIDS Volunteer Network Date-9/5/00 Address' 148 Clara Ave, Ukiah, CA 95482 Executive Director' Elizabeth Ross Phone' 462-1974 Name of Contact Person' Elizabeth Ross Title of Contact Person' Project Coordinator/ Injection Druq Outreach Proqram 463-5877 Profit x Non-Profit Date Incorporated' June, 1988 How long has your organization been in existence? since 1987 Does your agency have an Americans with Disabilities Act Plan? Yes X No Project Title' Injection Druq Outreach Proqram Project Location: Ukiah, Willits Location of additional facilities operated by your organization: NA Description of total agency activities or services provided: The Mendocino County AIDS Volunteer Network (MCAVN) has two programs. The first program provides psychosocial and financial. support services to People with HIV/AIDS (PWHIV), their families and friends. The second program, the Injection Drug Outreach Program (IDOP), provides prevention and education services to those at highest risk of spreading or contracting HIV, Hepatitis C and other diseases associated with high risk behaviors. The Department of Public Health contracts with MCAVN to provide HIV testing throughout the county. Public Health HIV Prevention provides additional funds for outreach prevention. The IDOP program focuses on street outreach to individuals including but not limited to injection drug users, their sex and needle sharing partners, the homeless and impoverished. In an effort to reduce the harm associated with high risk behaviors, trained Community Health Outreach Workers (CHOWs) provide prevention information and referrals to medical care, housing, social services and drug and alcohol treatment. Amount Requested: $2,000 TotalProjectCost: $63,000(not including request) 1. Please list the nun~ber of Ukiah residents that were served by your organization this quarter and the services that were provided: Community Health Outreach Workers made contact with 350 to 500 high risk individuals per month in the Ukiah area during the last quarter. These individuals received HIV/Hepatitis C prevention information, HIV testing and referrals. In this last quarter, 250 referrals to social service, drug and alcohol treatment and other health care resources were made by outreach workers. Over 60 PWHIV and 50 family members per month received case management, advocacy, food, transportation, volunteer assistance and help with rent and utilities. 2. Describe to what extent your project will specifically affect, serve, and benefit City of Ukiah residents: The Injection Drug Outreach Program prevents the spread .of HIV, Hepatitis C and other diseases associated with high risk behavior. Outreach workers provide increased access to medical care, social services and drug and alcohol treatment for underserved residents of Ukiah. IDOP's use of street outreach ensures that people who are homeless receive HIV/Hepatitis prevention and education services, and referrals to critically needed services. Homeless individuals are one of the most vulnerable groups in our community. Street outreach provides a safe environment for disenfranchised individuals to ask questions and receive services and information. 3. Describe the specific needs within our City that our proposed project addresses: Based on a California Center for Health Improvement Study of Treatment Needs in Mendocino County (1998), there are 11,172 substance users of a total population of 85,000 needing services. Over half are homeless and very Iow income. Intergrating homeless and high risk individuals and families into service agencies increases the health of the entire Ukiah community. 4. Describe the geographical area of impact affected by this proposed project: Funding from the City Of Ukiah would be used to coordinate and support outreach work at Plowshares Community Center. · 5. Describe how your program will coordinate with other agencies and organizations in providing similar services to this area to compliment, rather than to duplicate their efforts: With the death of Buddy Eller this year, Plowshares Community Center lost a critical outreach worker who was on-site daily. Successful harm reduction intervention depends on repeated, consistent contact. This request will assist in reestablishing the vital link between those at risk and social services, providing the necessary hours so that a bilingual CHOW will be at Plowshares three days per week. The remaining days will be provided for by IDOP. Both Ford Street and Plowshares support this proposal, and desire daily outreach and/or team outreach. Letters from both agencies are available. 6. W~nere in Mendocino County are similar services provided and by whom: Public Health~s HIV Prevention program has contracts with MCAVN to do street outreach and HIV testing in Ukiah and Willits. Nuestra Casa provides education and prevention outreach to the Latino community, the Billy Club to the gay and bi-sexual community, Ford Street provides limited outreach in Ukiah, and Consolidate Tribal Health for the rancherias. MCAVN is the only agency providing this array of prevention services, testing and referrals to this high risk population in Ukiah. 7. Describe the current sources of your organizations funding: Funding for the IDOP comes from the Drug Policy Foundation, Public Health~s HIV Education and Prevention Program, the Tides and Comer Foundations. The remainder of funding comes from local fundraising efforts. Funding for services to people with HIV comes from Ryan White CARE Act Title II funds. 8. Describe your proposed program budget (specify revenues, by sources, as well as expenditures by tlrpe): This request provides for 3 hours outreach/week, $11.00 per hour for one year: Street Outreach $1720.00 Benefits @ 14% 280.00 TOTAL REQUEST $2,000.00 9. If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much:NA CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2000 Application / Organization: Mendocino Family & Youth Services Date: Sept.7, 2000 Address: 776 S. State St., Suite 107 Ukiah CA 95482 Executive Director: Karin Wandrei Phone: 463-4915 Name of Contact Person: Joanna Bushby-Olson Phone: 463-4915 Title of Contact Person: Program Manager of Family Enhancement Services (F.E.S.) Profit X Non-Profit Date Incorporated 1979 (evidence attached) How long has your organization been in existence? 21 years Does your agency have an American with Disabilities Act Plan? ~ yes no Project Title: F.E.S. Parent Education & Child Access Scholarships.. Project Location: Mendocino County. Youth Project, 776 S. State St., Suite 107 Ukiah CA Location (s) of additional facilities operated by your organization: Mendocino Family & Youth Services has facilities operating in Willits, Ft. Bragg, and Point Arena serving children youth and families county-wide. Description of total agency activities or services provided: - Parenting workshops as mandated by Superior Court of Mendocino County. - Supervised Visitation and Safe Exchange services county wide. - A 24 hr. youth crisis service (including crisis intervention, emergency housing, individual, family and group counseling, tutoring, street outreach, and emergency crisis response). - School based prevention, intervention, and treatment services around issues of violence, drug alcohol and tobacco use. - Adolescent substance abuse treatment. - Mental health counseling in schools. - Outpatient counseling for individuals, couples, families and groups, including a specialized sexual offender treatment program. - Youth development activities (including peer helping programs, a peer leadership conference, and a youth radio program). Amount Requested: $2,980 TotalProject Cost: $4~154,, 1. Please describe in detail the project or activity you are requesting funding for. The Parent Education & Child Access ScholarshipProgram will enable low income Ukiah parents referred from Superior Court of Mendocino County to receive services for (1) mandated attendance in the Parenting Apart Workshop and (2) participation in the Supervised Visitation / Safe Exchange program. Low income parents will be able to receive the following services FREE through the receipt of a scholarship: Parenting Apart is an educational workshop (formerly known as Children of Divorce) developed and implemented by M.F.Y.S. in collaboration with Superior Court of Mendocino County in 1994, to address the needs of children whose parents are divorcing, separated, experiencing custody or visitation issues. The curriculum is designed to help parents understand the impact of divorce/family transition and parental conflict on children; the associated grief process(s); recognizing developmental stages/needs of children during familial transition; and how they, as parents, can help children cope so that their development may continue in a safe and healthy manner. Consistent, structured contact with both parents is stressed., emphasizing assertive communication, co-parenting, responsible compliance to court orders, and the art of building a business relationship enabling them to focus on the very real business of parenting their children together while "parenting apart". Additional educational components include domestic violence and the affects upon children, dating after divorce, and blended / step family relationships. This day-long workshop is held one Saturday per month in Ukiah. Certificates of Attendance are provided to Superior Court of Mendocino County with each parental participants family law case number coded for attendance reference by Family Mediation Services and the Honorable Eric Labowitz, presiding. Supervised Visitation and Safe Exchange services were developed and implemented in 1997/98 through an Access to Visitation grant, funded through the Judicial Council of California, with supplemental funds acquired through United Way in 1999. F.E.S. is part of a tri-county collaborative with Humboldt and Del Norte county non-profits and Superior Courts, ranking in the top three funded programs in the state in the last funding cycle. Supervised Visitation and Safe Exchange services provide a safe zone for children, enabling them to be introduced to, re-establish or maintain contact / visit with their non-custodial parent or to be exchanged amicably between parents who are involved in a high conflict relationship. Most families referred for services are in early or advanced stages of litigation, a process that connotes a family in crisis. Court ordered or Family Mediation referrals for service provision occur when 1) a history of high conflict is present; 2) visits are difficult to arrange 3) a parent is denied access to the child (ren) 4) reintroduction or initial contact needs to be established; and 5) there is a concern for the child(ren's) safety due to allegations or charges of domestic violence, child neglect or abuse, parental substance abuse, or when threat of or abduction has occurred. Services are held in accordance to and in compliance of the court order, and Family Code Section 3202. Reports are provided to mediation, the court, counsel, and parental parties prior to Court Review Dates, held approximately every ten to twelve weeks. Parental progress / success is indicated when more frequent or Off Site visits / exchanges are ordered, or program graduation occurs. Confidential Program Evaluations are completed.by parents once they "graduate" from their respective programs. collaboration, whether initiated through Project Sanctuary, private counsel, therapists, and / or the Department of Social Services. Parents are referred through the court so that the needs of the child and the family as a whole can be accurately assessed through Case Management and Review Dates. No one else provides these services for this population in Ukiah. Provision of Service / Availability: The Parenting Apart Workshop is the ONLY educational opportunity available that stresses the needs of children in divorced or separated families in transition (crisis) available in Ukiah, and or county-wide. Additionally, prior to the development and implementation of the F.E.S. visitation / exchange program (1997) parents involved with Family Law Court were placed in a position of (1) having to rely on family or community members (who were often biased parties) to facilitate supervised visitation/exchange, or (2) ordered to exchange their children in front of the police department in hopes of defraying tension / conflict. These options often created further conflict between parental parties and family members, with the children frequently placed in the middle as witnesses, or victims of the domestic dispute. e Describe your proposed budget (specify revenues, by sources, as well as expenditures, by type). Revenue for the NEW Parent Education & Child Access Scholarship Program: City of Ukiah $2,980. United Way 1,174. $4,154. ** e Expenses: Salaries- Parenting Apart Facilitators (2 per workshop) Supervised Visitation/Safe Exchange workers Benefits Describe the current sources of your organization's funding: MFYS funding: Federal: $100,000. $7,820. State: 60,000. 8,000. County: 33,974. 34,700. Schools: 34,669. United Way 73,464. Foundation: other Non- Profit: Misc. fees $1176. 2600. 3778. $4154. If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much. 90/91 - 5,000 91/92 - 3,000 92/93 - 5,000 93/94 - 4,000 94/95 - 4,00O 7. What is the average rate of pay for your hourly employees? $10.00 per hour, visitation / exchange Monitors. $14.00 per hour workshop facilitators. ..... of California - ,., '" '~ "~' i'.:, "'"' Bill Jones P.O. Box 944230 Sacramento, CA 94244-2300 Secretary of state Phone: (916)657-3537 STATEMENT BY BOMESTlC NONPROFIT CORPORATION THIS STATEMENT MUST BE FILED WITH CALIFORNIA SECRETARY OF STATE (SECTIONS 6210, 8210, 9660 CORPORATIONS CODE) THE $10 FILING FEE MUST ACCOMPANY THIS STATEMENT. CO908675 PB DUE DATE O1-31-98 O1069N MENDOCINO FAMILY AND YOUTH SERVICES INC. 77G S STATE ST STE 107 UKIAH, CA 95482 DO NOT ALTER PREPRINTED NAME. IF ITEM 1 IS BLANK. PLEASE ENTER CORPORATE NAME DO NOT WRITE IN THIS SPACE THE CALIFORNIA CORPORATION NAMED HEREIN, MAKES THE FOLLOWING STATEMENT 2. STREET ADDRESS OF PRINCIPAL OFFICE (IF NONE, COMPLETE 3-3B) 776 South State Street lDO NOT USE P.O. BOX NO.) 3. MAILING ADDRESS same __ SUITE OR ROOM 107 SUITE OR ROOM THE NAMES OF THE FOLLOWING OFFICERS ARE: 4. CHIEF EXECUTIVE OFFICER Jeff Anderson 5. SECRETARY Nancy Buchanan 2A. 3A. Uki ah, CA CITY AND STATE 4A. STREET ADDRESS (SEE REVERSE SIDE) 169 Mason (Rawles Hinkle et SA, STREET ADDRESS (SEE REVERSE SIDE) 1339 Rose Ave cI'rY AND STATE 6. CHIEF FINANCIAL OFFICER Karin E. Wandrei DESIGNATED AGENT FOR SERVICE OF PROCESS GA. STREET ADDRESS (SEE REVERSE SIDE) 1341 Oak Knoll Rd 4B. CITY AND STATE .al) Ukiah CA SD. CITY AND STATE Ukiah ~"' C'~U~:'~a ~TATE CA CA (ONE AGENT IS REOUIRED BY CALIFORNIA STATUTORY PROVISION. PLEASE READ ITEMS 7 AND 8 ON REVERSE SIDE OF FORM.I 2B. 95482 ZIP CODE 3B. ZiP CODE 4C. ZIP CODE 95482 SC. ZIP CODE 95482 7. NAME ~(arin E. ~.~andrei 8. CALIFORNIA STREET ADDRESS IF AGENT IS AN INDIVIDUAL IUD NOT USE P.O. BOX) DO NOT INCLUDE ADDRESS IF AGENT IS A CORPORATION 1341 (]ak Knoll Rd, Ukiah CA 95482 COMMON INTEREST DEVELOPMENT ASSOCIATION SECT,ON '3SO. ET s~.. C,V,L coDE -- 9. THIS CORPORATION IS NOT AN ASSOCIATION FORMED TO MANAGE A COMMON INTEREST DEVELOPMENT (IF THIS BOX IS CHECKED, ] PROCEED TO NUM B~--~' 10. o THIS CORPORATION IS AN ASSOCIATION FORMED TO MANAGE A COMMON INTEREST DEVELOPMENT UNDER THE DAVIS-STIRLING [~ COMMON INTEREST D~VELOPMENT ACT. (IF THIS BOX IS CHECKED, COMPLETE lOA AND lOB.) 10A. BUSINESS OFFICE STREET ADDRESS O~R PHYSICAL LOCATION OF DEVELOPMENT, INCLUDING ZIP CODE 10B. NAME AND ADDRESS OF THE MANAGING AGENT !1.IDECLARE THAT I HAVE EXAMINED THIS STATEMENT AND TO THE BEST OF MY KNOWLED,.~.TAND BELIE~-iT IS TRUE~ CORRECT AND COMPLETE. i~_,/EIR/C~7C.hi.;ef ~4. n¢¢ Karin E. Wandrei ',~] ~~ ,,h~/~ ' TiVOli' V l I TYPE OR PRINT NAME OF SIGNING OFFICER~R AGENT SIGN~UR¢ /7 ;ORM SIC 100 (6t971 From the Chambers of: Eric Labowitz Presiding Judge Mendocino County Superior Court Courthouse P.O. Box 996 Ukiah, California 95482 June 23, 1999 Telephone: (707) 463-5488 (707) 468-3459 Timothy Gemelli Access Grant Coordinator Judicial Council Administrative Office of the Courts 455 Golden Gate Avenue San Francisco, CA 94102-3660 Re: Access for Visitation Grant/1999-2000 Dear Mr. Gemelli: This letter is to support Mendocino County's application for a grant to continue its Access for Visitation program. I am the family law judge for this county and have seen the benefits the current programs funded by last year's grant offer litigants and the court. Supervised visitation, neutral exchange, and parent/children education programs are tools needed to effectively deal with custody/visitation issues. They are now part of the family law court system and are active components in the management and resolution of family law cases. I feel that the implementation of the programs made possible by last year's grant was a great leap forward for the court, allowing it to provide families with help in achieving what the court determined to be in the child's best interest. With continued funding, our current programs can be offered to the Hispanic community. Such an offering will provide many additional parents and children with an opportunity to ease the trauma parents and children go through during separation. As Presiding Judge of Mendocino County Superior Court and the Family Law Court, I regularly speak to local attorneys about family law issues. I know that the attorneys 'of this county suppOrt programs initiated by last year's grant and want to see the programs continued and expanded. I urge you to continue funding for 1999/2000 and I whole-heartedly support Mendocino County's funding request. Sincerely, ERIC LABOWITZ cc: Carol Park Family Enhancement Services Mendocino Family & Youth Services Sept 8, 2000 City of Ukiah Community Organization Grant Committee 300 Seminary Ave. Ukiah, CA. 95482 Dear Community Organization Grant Committee: The application attached is presented by Mendocino Family & Youth Services. MFYS, a 501 c3, is a component unit of the Mendocino County Youth Project, a joint powers agency that was created by the County Office of Education, school districts, and the Cities of Ukiah, Willits, Fort Bragg and Point Arena. The City of Ukiah has a designated seat on the governing board for MCYP that is also the governing board of MFYS. City of Ukiah Community Services Supervisor Sage Sangiacomo currently serves in this scat. On behalf of Family Enhancement Services I wish to thank you for your consideration of our application for funding. Respectfully, //;~oan~_ a Bushby-Olson {.d t-"F.E.S. Program Manager 776 S. State Street, Suite 107 Ukiah, CA 95482 Tel: 707-463-4915 Fax: 707-463-4917 552 North Main, Suite 2A Ft. Bragg, CA 95437 Tel: 707-964-1228 Fax: 707-964-8922 P.O. Box 286 Pt. Arena, CA 95468 Tel: 707-882-1945 Fax: 707-882-3624 CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2000 Applicant Organization: Mendocino Latinos para la Communidad~ Inc./Nuestra Casa Address: 410 Jones Street~ Suite A~ Ukiah~ CA 95482 Executive Director: Sharon Kiiehli Title of Contact Person: Name of Contact Person: Sharon Kiichli Director Profit X Non-Profit Date Incorporated / ?~? 5" , , How long has your organization been in existence?_9 years (~ years as an association prior to incorporation) Does your agency have an Americans with Disabilities Act Plan? X Yes __ No Project Title: After School Tutoring Program Cultural Enrichment and Transportation Support Project Location: 410 Jones Street~ Suite A~ Ukiah~ and in the community Location of additional facilities operated by your organization: none Description of total agency activities or services provided: See Attachment 1 - Agency Mission and Description of Services Amount requested: $ 3,508 Total Project Cost: $165,0001year Note: The full cost of the tutoring program is about $165,000 per year. Funds are being requested to support two components of the tutoring program. The total cost of. these two components is $28~588 per year. 1. Please describe in detail the project or activity you are requesting funding for. Mendocino Latinos para la Communidad/Nuestra Casa is requesting funds to support two components of the organization's After-School Tutoring Program for school-aged children. (See Attachment 2, Description of Nuestra Casa's After School Tutoring ProgranO The two components of the tutoring program for which funding is requested are: 1) Student Involvement in Cinco de Mayo Festival Production. Each year the students from Nuestra Casa's after-school tutoring program participate in the development and presentation of an original play at the City's annual Cinco de Mayo festival in downtown Ukiah. Through the cultural enrichment portion of the tutoring program, Nuestra Casa staff and students begin: preparations in January for this popular folk art event. From January through April, tutoring program staff and a local theatre arts professional oversee the process of studying the history surrounding Cinco de Mayo, learning about traditional Mexican theatrical productions, writing the script, designing and creating the costumes, puppets, masks and props, and rehearsing the play. Children participate in academic tutoring on Monday through Thrusday afternoons and on Friday afternoons and Saturdays they work on the Cinco de Mayo play. Many of the tutoring program parents volunteer their time to help with the production. The efforts of the students, staff and parents culminate in a colorful, exciting, and culturally' significant theatrical celebration that is the centerpiece ofUkiah's Cinco de Mayo fiesta. For the past five years, Nuestra Casa has been funded by the California Arts Council to provide a stipend to a local theater artist who works with the children in the research, writing and production of the play (including making the costumes and props), and to support stipends for two choreographers who teach and choreographer the dance portion of the play. However, in order to receive the funding from the California Arts Council, Nuestra Casa must provide matching funds to pay a staff person to manage the project, supervise the children, staff to transport the children to and from rehearsals and to purchase the materials needed to make props and costumes. Through this proposal, we are seeking $1,008 in support from the City of Ukiah to leverage the California Arts Council grant funds and to support staff salaries related to this project. 2) Transportation Costs for Tutoring Program Students. Most of the 60 students who attend the after-school Tutoring Program need transportation to and from the program each day. The Nuestra Casa after-school Tutoring Program, which is designed to reinforce and enhance the academic achievement and strengthen the families of the children who attend, addresses important needs of young Latino residents of Ukiah. (See Section 2, Benefits of the Proposed Project) Many of the parents of the children work during the afternoon, and many others do not drive. Although a few of the children use public transportation, the bus lines and schedules cannot accommodate the places and times of most of the tutoring program participants. To ensure the safety of the children and in order for the program to succeed, Nuestra Casa acknowledges and assumes the responsibility for the safe passage of the children fi-om school to our facility and to their homes, especially during the dark hours of winter, in inclement weather and to neighborhoods that may not always be secure for young children to travel through unchaperoned. Nuestra Casa owns a 15-passenger van and employs a driver who makes four round trips per day transporting children to and from the tutoring program. The majority of the children come ':from the south Ukiah area. Starting at 2:30 each afternoon, the van driver picks up groups of children 15 at a time and brings them to the tutoring program. During the last hour of the program, the driver begins taking the first arrivals home, continuing to make trips until all the children are at home. As the program has grown, the driver has had to make more and trips each day, with transportation MLPLC/Nuestra Casa Proposal for Funding City of Ukiah September 8, 2000 Page 1 costs escalating with each additional trip. Although the after-school tutoring program is funded through multiple sources (see Section 3, Coordination and Collaboration), there are no specific funds available to support the transportation component of the after school program. (Transportation for the summer program, which serves 160 children and youth, is provided through a contract with Ukiah Unified School District for a school bus and driver. This cost is supported, in part, by the Region II, Area I Migrant Education Program, but this arrangement is not available during the school year and, even if it were, would be very expensive on a daily basismsee Section 4, Proposed Budget.) With escalating fuel costs, more hours of driver time, increased costs for van maintenance and insurance, transportation costs for the tutoring program are nmning higher than in previous years, and no funds are available to support these increased costs. Therefore, we are requesting $2,500 in funds from the City of Ukiah to partially support the transportation of children to and from the after-school tutoring program. 2. Describe to what extent your project will specifically affect, serve, and benefit City of Ukiah residents and the specific needs within our city that your proposed project addresses. The Latino population in the Ukiah area is growing rapidly. Data from the Ukiah Unified School District indicates that the Latino student population is about 25% of the total enrollment, with some schools having a Latino enrollment close to 50%. Latino residents, especially youth, are considered to be at risk due to a number of factors that include poverty; the stresses of trying to grow up in two cultures; conflicting value systems; having to learn to function in a second language and the impact that this has upon educational achievement; the limited availability of support systems that are culturally and linguistically sensitive; the stress of facing and dealing with racial and ethnic prejudice; and the difficulty families experience in their attempts to access resources, among other things. The goal of the Nuestra Casa tutoring program is to address these issues by: a) Helping Latino children and youth achieve academic success, which contributes to a strong sense of self-worth and enhances self-esteem while opening doors to advanced education and employment opportunities; b) Creating avenues for expression of Latino youth's visions, perspectives, concerns and issues, and by creating opportunities for developing pride in their culture of origin; c) Empowering Latino children and youth and encouraging them to take leadership roles among their peers and in the community; d) Strengthening Latino families through cross-cultural education (opportunities for youth to learn about the culture in which their parents grew up and for parents to learn about the culture in which their children are growing up), family enrichment and learning experiences, and enhanced communication within the family; and e) Building bridges and understanding between the Latino community and local schools, businesses and the mainstream community of Ukiah. 'The Nuestra Casa tutoring program has worked with local Latino students over the past seven years with great success. The vast majority of the students participating in the program make significant progress in academic achievement and school success. (See Attachment 2, Tutoring Program Description). Over the years, many of the participants in the program have received school awards for improved grades, attitude, participation and leadership while in the tutoring program. Ukiah Unified School District awards have included numbers of "Students of the Month", and local teachers have MLPLC/Nuestra Casa Proposal for Funding City of Ukiah September 8, 2000 Page 2 commented to parents and Nuestra Casa staff that they have noticed improvement in students' academic and social performance at school. The program is staffed, in part, with high school and college tutors, several of which participated as students in the tutoring program prior to going on to serve as tutors. The Cinco de Mayo theater component of the tutoring project specifically benefits the youth who are involved in the project and their families as described in Section 2, (b) through (d) on page 2 of this proposal. The project also helps build bridges and cross-cultural tmderstanding within the community at large, and creates an opportunity for Latino residents to share some of their colorful history and traditions and to experience a sense of cultural pride in doing so. At last year's Cinco de Mayo festival, the play was viewed by more than 500 people (maybe as many as 1,000). Cinco de Mayo is a hallmark annual event in downtown Ukiah and Nuestra Casa is proud to participate in bringing this celebration to the folks who come from all around to attend. Not only does Cinco de Mayo serve to feature the beauty and accessibility of Ukiah's downtown area, it also honors the contributions, both economic and cultural, that the Latino community brings to Ukiah. Last year Nuestra Casa was presented with an award by the Main Street Project Board of Directors for the organization's involvement in the Cinco de Mayo festival. Nuestra Casa's transportation system ensures the safety and attendance of our tutees in the after school Tutoring Program. The alter school hours have been identified as the period of time in which children are most at risk for violence or engaging in risky behaviors. Nuestra Casa provides a place and a learning 'activity that is safe, drug-free, supervised and culturally appropriate. Transportation is an indispensable component of the project. MTA does not reach many of the neighborhoods in which our participants' live, and MTA cannot transport the large contingent of Nuestra Casa's tutees to their homes quickly and directly. Providing transportation for students is essential to making it possible for children to participate in the program, which benefits the youth, their families, local schools and the community as described in Section 2, (a) through (e), on page 2 of this proposal. The improved academic achievement, enhanced self-esteem, positive leadership skills, and strengthened family life that is achieved through this program also benefits the community in that youth who are succeeding in school and whose families are able to support their efforts are much less likely to become involved in gang activity and other destructive behavior at school and in the community, are less likely to become involved with alcohol and other drugs, less likely to become involved in the criminal justice system, and much more likely to grow into productive citizens making positive contributions to community life. e Describe how your program will coordinate with other agencies and organizations in providing similar services to this area, to compliment rather than duplicate their efforts. Where in Mendocino County are similar services provided and by whom? The key to the success of the Nuestra Casa Tutoring Program is its collaborative nature. It is designed to build collaboration between local Latino youth and community members and the local schools, 'service agencies and businesses. Planning and support have included local Latino youth, parents and community members, the Mendocino Latinos para la Commanded Board of Directors, staff members from Nuestra Casa, local schools, and Mendocino College. The MLPLC multicultural Board of Directors includes and has included members of the local business community (Fetzer Vineyards, Savings Bank of Mendocino County), Mendocino College faculty, a representative from the Concilio Latino Americano, staff from other agencies (Mendocino County Youth Project, Mendocino County MLPLC/Nuestra Casa Proposal for Funding City of Ukiah September 8, 2000 Page 3 Office of Education, Mendocino County Public Health Department), teachers and teacher's aides from Ukiah Unified School District, parents, youth and other community members. Collaborations specific to the after school Tutoring Program include: Region II, Area I Migrant Education of Mendocino County Ukiah Unified Schools Community Based English Tutoring Program Mendocino County Department of Social Services Mendocino County Probation Department North Coast Opportunities AmeriCorps Program Mendocino College America Reads Program Ukiah High School MESA Program Nokomis School Violence Prevention Program/Conflict Managers Program California Arts Council Ukiah Main Street Program Saturday Afternoon Club Coordination with Migrant Education programs; referrals of students to the program, funding for the tutoring program lead teacher, tutors, supplies, summer program (Plan Vacacional) and partial funding for transportation. Coordination with Ukiah Unified School District's after- school learning programs; funding for Nuestra Casa ESL classes for parents, tutors, curriculum, training and supplies, coordination of curriculum development. Referrals of high-risk children to the program, funding for ESL and parent education components of tutoring program, summer program (Plan Vacacional and family activities), facility costs. Funding to support the participation of high risk youth and youth on probation in the tutoring program. Program staff/tutors. Tutors Tutors Referrals of children to the program (Nuestra Casa provides staff time at Nokomis school which is coordinated with the tutoring program.) Funding for stipend for professional theater artist and choreographers to work with the Cinco de Mayo production. Support for the Cinco de Mayo theater production (coordination, sound system and other support). Support for tutoring program family events by providing facility at a reduced rate. The only similar service for after school tutoring in the Ukiah area is provided by the Ukiah Unified School District Community Based English Tutoring Program at the Ukiah Adult School. The Nuestra Casa tutoring program is closely coordinated with this program in that representatives of both .programs sit on a coordinating committee, and program funding is shared between the two sites and with other Ukiah Unified School District sites providing supportive services to Latino families. The coordinating committee reviews curricula, shares training resources, program information and coordinates programs and services. The Nuestra Casa tutoring program has a waiting list of almost 100 students; new families are referred to the Ukiah Unified program at the adult school. MLPLC/Nuestra Casa Proposal for Funding City of Ukiah September 8, 2000 Page 4 -/35- ' Nuestra Casa coordinates its efforts to present the Cinco de Mayo theater production with the Ukiah Main Street Project and the City of Ukiah. No other group or organization is in place to coordinate the logistics of organizing, creating and conducting this production. 4. Describe your proposed project budget (specify revenues, by sources, as well as expenditures, by type.) The full budget for Nuestra Casa's after school tutoring program totals about $165,000 per year. Funding comes from multiple sources, as described above, and from local fund raising and individual contributions. The full budget for the tutoring program is available upon request. The budgets for the two components of the tutoring program for which MLPLC is requesting City of Ukiah support are as follows: Component One: Tutoring Program Cinco de Ma, Item Amount Project Manager/Supervisor of Student $1,008 Participants 67 hours ~ $15 per hour Professional Theater Artist/Director Stipend $ 2,200 Choreographers Stipends- 2 ~ $200 $ 400 Rehearsal Facility- 20 days ~ $30/day $ 600 Materials for puppets, props, costumes $ 500 Van driver, gas, insurance, maintenance $ 600 Administrative support for project (fiscal and $ 500 agency Director) Sound System $ 200 Assistance with rehearsals, production, child supervision, other organizational tasks, food for $ 0 children on rehearsal days, etc. Total Budget Component One $ 5,508 Total Ci~ of Ukiah Request Component I $1~008 Component Two: After School Tutoring,Pre Van Driver 4 hours per day M-F~ for 220 days, plus 2 hours per day on Saturday Jan-April, 34 hours = 914 hours ~ $8.00/hour plus $1.50/hour employer costs. Van Costs (gasoline, maintenance, insurance) 234 days ~-75 miles per day ~ .40/mile Summer Program School Bus - Contract with Ukiah Unified School District Total Budget Component Two Total City of Ukiah Request Component 2 TOTAL CITY OF UKIAH REQUEST BOTH COMPONENTS $ 8,683, $ 7,897 $ 6,500 $ 23,080 $ 2,500 $ 3,508 'o Theater Project Budget Source of Support City of Ukiah request California Arts Council California Arts Council Nuestra Casa fundraising California Arts Council Nuestra Casa fundraising (a portion of the City of Ukiah request will be used to support transportation for this event--see component two, below.). Main Street Program Provided by parents and other community volunteers. gram Transportation Nuestra Casa fund raising (including funds requested through this application). Nuestra Casa fund raising. Region I Migrant Education MLPLC/Nuestra Casa Proposal for Funding September 8, 2000 City of Ukiah -/3,'.- Page 5 5. Describe the current sources of your organization's funding. Nuestra Casa is funded through foundation, corporate and government grants, contracts with Mendocino County agencies to provide specific services (Social Services, Public Health, Probation Department, Alcohol and other Drug Programs), the Migrant Education Program, Ukiah Unified Schools CBET and Healthy Start Programs, the City of Ukiah (past years) and from contributions from individuals and businesses and through local fundraising efforts. 6. If you have received funding from the City of Ukiah in prior years, please indicate for what years and how much. 1993 $ 3,500 To establish parenting classes (these have been sustained and expanded). 1995 $ 3,000 Four Treasures Marketing Project (cross-cultural training; still being provided in the County and in other parts of the State upon request). 1998 $ 3,000 After school tutoring program expansion (sustained). 2. What is the average rate of pay for your hourly employees? The range is from $7.00 per hour (student tutors) to $19.00 per hour (substance abuse counselor). We do not have an exact weighted average based upon the number of employees at each rate, but because the majority of the employees are part-time and fall within the lower rate range, it is estimated that the average is about $11.00 per hour. MLPLC/Nuestra Casa Proposal for Funding City of Ukiah September 8, 2000 Page 6 I UESTRA CASA Mendocino Latinos para la Comunidad, Inc. Nuestra Casa 410 Jones Street, Suite A Ukiah, CA 95482 Phone (707) 463-8181 Fax (707) 463-8188 Agency Mission and Service Description Mendocino Latinos para la Comunidad, Inc. (MLPLC)is a non- profit corporation based in Mendocino County, California. MLPLC operates Nuestra Casa, a Latino Family Resource Center located in Ukiah. Nuestra Casa has been serving the Latino communities of Mendocino County since 1991. The mission of Mendocino Latinos para la Comunidad, Inc., is: 1. To provide culturally sensitive, language appropriate human services to Latino families in Mendocino County. 2. To reduce the toll of alcohol, and other drug problems in the Latino community of Mendocino County. To improve understanding of alcohol and drug issues among Latino families in Mendocino County. 3. To empower and support families in their efforts to provide healthy and nurturing environments for their children. 4. To assist individuals and families by serving as an intermediary and fostering interaction between Latino families, local agencies/schools and the community at large. Nuestra Casa provides the following services: 1. TRANSLATION AND HELP WITH COMPLETION OF APPLICATIONS AND FORMS: Nuestra Casa staff help clients fill out work applications, government forms, and verbally translate documents and mail into Spanish. 1 REFERRAL INFORMATION: Nuestra Casa staff assist Latino individuals and families by providing information about available services and referring them to appropriate resources and agencies, depending on their needs. 3. ADVOCACY: Nuestra Casa advocate for Latino issues and needs from A to Z. Advocacy is provided at the individual as well as community level. 4. IMMIGRATION INFORMATION, CITIZENSHIP INFORMATION, ADVOCACY AND REFERRALS: Clients are assisted in accessing immigration services and in working toward citizenship. Services include the translation of English documents into Spanish and updates on information regarding immigration issues, citizenship procedures and visa issuance. 5. MEXICAN CONSUL ANNUAL SERVICES: Nuestra Casa organizes annual visits by the Mexican Consul to issue Passports, Matriculas and Cartillas as legal Mexican documents. 6. OUTREACH: Through contracts with various County agencies, Nuestra Casa Outreach Workers work in the community and in people's homes to provide information, education and referral as follows: A. Family Outreach. Outreach into homes and in the community to provide information and referral and education about resources to families, help families access services, and encourage family participation in Nuestra Casa services as appropriate. B. Healthy Families and MediCal Outreach. Outreach into homes and in he community to provide information and take applications for the Healthy Families and MediCal programs. Outreach includes information about other services available in the community and about how to access health care services. C. HIV Education/Prevention. Nuestra Casa's specially trained HIV Education Outreach worker provides outreach and education in the community related to preventing the spread of HIV/Aids. 7. SPANISH LITERACY AND ESL CLASSES. ESL instruction is offered on-site at Nuestra Casa on an ongoing basis. Childcare is provided. Referrals are also made to other classes in the community. Periodically, Spanish Literacy instruction is offered to prepare adults for ESL instruction. 8. TUTORING PROGRAM: Nuestra Casa's after school tutoring program provides after-school tutoring and academic assistance for up to sixty students Monday through Friday. The tutoring program is open to elementary and middle school students. High school and college students serve as tutors. 1 SUMMER ACTIVITIES Nuestra Casa sponsors a variety of summer activities for children and youth, including Plan Vacacional, a month long summer program for 160 children. (See attached description.) 10. PARENTING CLASSES: Nuestra Casa offers a variety of culturally relevant parenting classes in Spanish. (See attached calendar.) The classes are designed to help parents enhance their ability to nurture and support their children, improve communication within the family, develop positive discipline skills, and to help parents bridge the two cultures influencing the family, The format for the Parent Education classes is parent education and support which combines the teaching of new skills with opportunities for participants to explore their own particular way of parenting and the emotions which effect their parenting. The classes are open to the community, and referrals are accepted from a variety of agencies. 11. GRUPO DE APOYO PARA MUJERES One of Nuestra Casa's counselors leads a series of workshops for women that includes: Taking care of yourself, Communication/Self Esteem, Goal Setting/Decision Making, Safe Relationships, Inner and Outer Beauty. 12. VIOLENCE AND GANG PREVENTION COUNSELING FOR FAMILIES: Nuestra Casa staff assist families and youth in finding solutions to violence and gang activity by providing counseling, workshops, referrals, and alternative activities. Services include a Young Men's group designed to prevent violence and help youth learn anger-management skills. 13. INDIVIDUAL AND FAMILY SUBSTANCE ABUSE SERVICES: A. Substance Abuse Prevention Services. Nuestra Casa's trained substance abuse counselors provide a variety of substance abuse prevention services, including on-site education groups for elementary school-aged children at Nokomis School, summer activities and programs for children and youth, education/support groups for women, substance abuse prevention classes for parents, prevention counseling and support for families. B. Substance Abuse Intervention and Treatment Services. Nuestra Casa's substance abuse counselors also provide intervention and treatment services for clients who want to stop using substances. Services include assessment, intervention and treatment for youth and adults. 14. INDIVIDUAL, YOUTH AND FAMILY CRISIS INTERVENTION AND COUNSELING Individuals, youth and families are provided with crisis intervention and short-term counseling by Nuestra Casa staff or through referral to community agencies and therapists. 15. CASE MANAGEMENT: Nuestra Casa is staffed with a part-time social worker and case aide who provide case-management and supportive services for high risk families. Limited capacity due to limited staff hours. 16. YOUTH MARIACHI GROUP: Music instruction and assistance to a group of young people who are forming a local Mariachi Group. Class size limited and openings change regularly. 17. ALTERNATIVE/RECREATIONAL ACTIVITIES: Soccer, cultural activities, field trips, and fishing activities organized by staff. 18. COMMUNITY MEETINGS ON SITE: The Nuestra Casa facility is available to community groups for meetings as space allows. - /Scl._ Nuestra Casa After-School Tutoring Program Program Description 1999/2000 Program Description The Nuestra Casa Tutoring Program provides daily after-school academic tutoring and cultural activities for approximately 60 Latino children from throughout the Ukiah Valley area. The Nuestra Casa Tutoring Program operates Monday through Friday from 3:00 until 6:00 PM. This past year we had an average attendance in the program of 45 children each day. Through this Coordinator/Lead Teacher, adult tutors from the program, children are provided one-to-one academic instruction and assistance with homework four afternoons each week (Monday through Thursday). On Friday afternoon, the children participate in cultural awareness activities and prepare for the various community cultural events and celebrations that Nuestra Casa sponsors. Many of the children who participate in the program have been identified as "high-risk" for retention, school failure and other factors. The program is staffed with a AmeriCorps program, youth tutors from various other programs (MESA, MiniCorps, etc.) and a van driver. The children are transported to and from the tutoring program each day (the driver makes four round-trips with our 15 passenger van) and they are provided with a nutritional snack. Oversight of the development and implementation of the tutoring program is provided by the Nuestra Casa Coordinator of Educational Services. We are fortunate to have Mireya Rauda, who was trained in Mexico as a teacher and who also holds a California teaching credential, as our Tutoring Program Coordinator/Lead teacher. Her skills and expertise have contributed greatly to the success of this program. We have also been very fortunate this year to have a team of very creative, skilled and committed AmeriCorps staff and student tutors. Parent Involvement In addition to the work with the children, the Nuestra Casa tutoring program includes a parent participation component. With the goals of helping parents learn hgw to help their children with their school wOrk and strengthening their relationships with their children, parents assist in the afternoon program on a rotational basis and participate in seven cultural events sponsored by the tutoring program during the year. (At the end of the year we were able to take tutoring program children and family members on an -/'./0 - all-day field trip to the Mendocino Coast.) In addition to direct participation in the tutoring program, parents are required to attend a monthly session of a "Parents as Tutors" group. This group is designed to help parents understand what their children are doing in school, understand school policies and to provide a forum for education and discussion of various topics related to parenting. The response of the parents to this program has been strong, and the parents have requested (and been provided with) a variety of trainings, including alcohol and drug abuse prevention and education, prevention of gang involvement and other topics. As needed, parents are transported to the tutoring program when it is their turn to participate, and transportation and childcare are provided for the Parents as Tutors sessions. Also, from this group parents are referred to Nuestra Casa's ESL classes, parenting classes and support groups, as well as other resources in the community. Student Achievement Overall, we have found that the students who participate in the Nuestra Casa tutoring program make exceptional progress in school. We track the grades and progress of all of the students in this program, and have found that almost all of our students demonstrate improvement in their grades, and most of the students who come into the program at risk of retention are working at grade level or close to grade level by the end of the school year. (If not, they are offered special one- to-one help during the summer.) In addition to supporting school achievement, the program helps children develop strong self-esteem, leadership skills and the confidence they need to become involved in community activities. Many of the students who are participants in the Nuestra Casa tutoring program have been selected as Student of the Month at their school, and we have received several acknowledgements of our work from teachers and the Ukiah Unified School District administrative staff. During 1999/2000, some of the tutors who worked in the program were tutoring program participants in years past.. Parents are clamoring to get their children enrolled in the program and we have a waiting list of about 100 children. Funding The operating budget for the Nuestra Casa Tutoring Program for the 1999/2000 school year totaled approximately $168,000. The program is supported by Nuestra Casa fundraising, Migrant Education, the Department of Social Services (parenting component) and the Probation Department (participation of high-risk adolescents). During 1999/2000 our total cost per child (including instruction, events, transportation, food, facility and administrative costs) ran around $10 per child per day. 300 S,~~,~VE., UKIAH, CA 95482-5400 · ADMIN. 707/463-6200 · PUBLIC SAFETY 463-6242/6274 · FAX # 707/463-6204 · EMAIL: ukiahcty~jps.net · August 15, 2000 Dr. Gary L. Brawley, Superintendent Ukiah Unified School District 925 North State Street Ukiah, CA 95482 Dear Dr. Brawley: This letter is to endorse the many educational programs being offered by the community organization, Nuestra Casa, and in particular their summer child development program Plan Vacacional. Their curriculum emphasizes arts, personal development and recreational activities for low-income children. All classes this summer are being held at Oak Manor school. It is our hope that Ukiah Unified School District will continue to support Plan Vacacional by providing classroom space, materials and in-kind services for this much deserving program. It is precisely because of your leadership and support of this program, that many children in our community will be better prepared for school and future civic responsibilities. On behalf of the citizens of Ukiah, we commend you and your staff for your conscientious efforts to improve the educational opportunities for our city. Candace Horsley, City Manager Albert Fierro, Assistant City Manager C; Sharon Kiichli, Executive Director Nuestra Casa Moises Soria, Program Manager Plan Vocacional 'We Are Here To Serve" INTERNAL REVENUE SERVICE DISTRICT DIRECTOR 2 CUPANLA CIRCLE MONTEREY PARK, CA 91755-7406 Date: AUG 1 1 1995 MENDOCINO LATINOS PARA LA COMUNIDAD, INC. C/O GUADALUPE CHAVEZ 209 W. MILL ST. UK/.AH, CA 95482 DEPARTMENT OF THE TREASURy Employer Identification Number: 68-0320083 Case Number: 955112036 Contact Person: DANIEL HUMM Contact Telephone Number: (213) 725-6619 Accounting Period Ending: June 30 Foundation Status Classification: 170 (b) (1) (a) (vi) Advance Ruling Period Begins: April 2, 1994 Advance Ruling Period Ends: June 30, 1998 Addendum Applies: No Dear Applicant: Based on information you supplied, and assuming your operations will be as stated in your application for recogmition of exemption, we have determined you are exempt from federal income tax under section 501(a) of the Internal Revenue Code as an organization described in section 501(c) (3). Because you are a newly created organization, we are not now making a final determination of your foundation status under section 509(a) of the Code. However, we have determined that you can reasonably expect to be a publicly supported organization described in sections 509(a) (1) and 170(b) (1) (A) (vi) . Accordingly, during an advance ruling period you will be treated as a publicly supported organization, and not as a private foundation. This advance ruling period begins and ends on the dates shown above. Within 90 days after the end of your advance ruling period, you must send us the information needed to determine whether you have met the require- ments of the applicable support test during the advance ruling period. If yQu establish that you have been a publicly supported organization, we will classi- fy you as a section 509(a) (1) or 509(a) (2) organization as long as you continue to meet the requirements of the applicable support test. If you do not meet the public support requirements during the advance ruling period, we will classify ycu as a priv~te four~dation for future periods. Also, if we classify you as a private foundation, we will treat you as a private foundation from your beginning date for purposes of section 507(d) and 4940. Grantors and contributors may rely on our determination that you are not a private' foundation until 90 days after the end of your advance ruling period. If you send us the required information within the 90 days, grantors and contributors may continue to rely on the advance determination until we make a final determination of your foundation status. Letter 1045 (DO/CG) XNTERNAL REVENUE SERVICE P. O. BOX 2508 CINCINNATX, OH 45201 DEPARTMENT OF THE TREASURY DEC 11998 MENDOCINO LATINOS PARA LA COMUNIDAD INC 115 EAST SMITH ST UKIAN, CA 95482 Employer Identification Number: 68-0320083 DLN: 17053276771028 Contact Person: PAULA J MOLL-MALONE Contact TelephOne Number: (877) 829-5500 Our Letter Dated: August, 1995 Addendum Applies: No ID# 31262 Dear Applicant: This modifies our letter of the above date in which we stated that you would be treated as an organization that is not a private fo~/]dation until the expiration of your advance ruling period. Your exempt status under section 501(a) of the Internal Revenue Code as an organization described in section 501(c) (3) is still in effect. Based on the information you submitted, we have determined that you are not a private foundation within the meanin~ of section 509(a) of the Code because you are an organization of the type described in section 509(a) (1) and 170(b} (1) (A) (¥i). Grantors and contributors may rely on this determination unless the Internal Revenue Service p~blishes notice to the contrary. However, if you lose your section 509(a) (1) status, a grantor or contributor may not rely on this determination if he or she was in part responsible for, or was aware of, the act or failure to act, or the substantial or material change on the part of the organization that resulted in your loss of such status, or if he or she acquired knowledge that the Internal Revenue Service had given notice that you would no longer be classified as a section 509(a) (1) orga/~ization. You are required to make your annual information return, Form 990 or Form 990-EZ, available for public inspection for three years after the later of the due date of the return or the date the return is filed. You are also required to make available for public inspection your exemption application, any supporting documents, and your exemption letter. Copies of these documents are also required to be provided to any individual upon written or in person request without charge other than reasonable fees for copying and postage. You may fulfill this requirement by placing these documents on the In~ernet. Penalties may be imposed for failure to comply with these requirements. Additional information is available in Publication 557, Tax-Exempt Status for Your Organization, or you may call our toll free number shown above. If we have indicated in the heading of this letter that an addendum applies, the addendum enclosed is an integral part of this letter. Letter 1050 (DO/CG) CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 200O Mendocino Spay-Neuter Assistance Program Application/Organization' SNAP Date: 9/7/00 305 Crestview Drive, Ukiah, CA 95482 Address: Executive Director: Name of Contact Person: Richard H. Richard H. Winkler Title of Contact Person' President Profit Winkler x Non-Profit Date Incorporated Phone: 468-9032 Phone' 468-9032 January 22, 1991 How long has your organization been in existence? Does your agency have an Americans with Disabilities Act Plan? __ Yes__ Project Title: (please attach evidence) 9-1/2 years x No Spay and Neuter animals for low income Ukiah residents Project Location: Ukiah Location(s) of additional facilities operated by your organization' No office. Activities are done from the homes of volunteers. Description of total agency activities or services provided: Spay and neuter of companion animals and animal welfare education in inland Mendocino County Amount requested: $ 2,000 Total Project Cost $ 2,000 -1- · , · , · Please describe in detail the project or activity you are requesting funding for. Provide finacial assiatance to low income people to spay and neuter the companion animals in their care within the city limits of Ukiah. Describe to what extent your project will specifically affect, serve, and benefit City of Ukiah residents and the specific needs within our City that your proposed project addresses. Our program strives to eliminate stray and unwanted animals. This reduction will save private citizens and government time, money and emotional distress dealing with unwanted animals. Describe how your program will coordinate with other agencies and organizations in providing similar services to this area, to compliment rather than duplicate their efforts. Where in Mendocino County are similar services provided and by whom? The only similar services are provided by the Eileen Hawthorne Fund in Fort Bragg. We cooperate With them and have divided the county to avoid duplication. Describe your proposed project budget (specify revenues, by sources, as well as expenditures, by type). We are requesting funding of $2,000. It will all be spent for spay and neuter services with local veterinarians. We will set up a separate account so that we can identify the beneficiaries. Describe the current sources of your organization's funding. Donations, almost entirely from local residents, rummage sales, and income from a trust fund. , If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much. None . What is the average rate of pay for your hourly employees? None ~ 4:Can:FundApp.800 Thank you for completing this application! -2- Application/Organization' CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING Address: AUGUST 2000 North Coast Opportunities, Senior Companion Progr~ate: 413 North State St. Ukiah CA 95482 Executive Director: ]~'~:le'en Bostwick Inc. 8/22/00 Phone: (707) 462-1854 x 214 Name of Contact Person: Title of Contact Person: Senior Companion CoordinatP~one: (?07 Profit X Non-Profit Date Incorporated June 3, 1968 (please attach evidence) 8 months -,. How long has your organization been in existence? Does your agency have an Americans with Disabilities Act Plan? %__ Project Title: Senior Companion Program 462-1954 x 329 Project Location: 413 North State St. Ukiah Yes No Location(s) of additional facilities operated by your organization: n one escriDtionof total aaencv activities or services orovided:Assistance and friendship, to :: eniOrs,who hav~ d~fficulty with daily living tasks. Help them to retain their diEnity and independence. Assist with chores such as grocery shop? lng, transportation to medical appointments, and to. socialize. The Companions spend 20 hours a week with 2 to 6 Patrons. They are able to alert Doctors and authorities of potential health problems. Amount requested: $ 5000.00 Total Project Cost $ 64,074. O0 -1- . . Please describe in detail the project or activity you are requesting funding for. Funds to help with todays high costs of transportation for low income Senior Companions to' be able to transport up to 90 disabled and isolated Seniors to medical appointments, etc. These volunteers are very low income, spending 4 hours daily driving up to 60 miles a day in old, high mileage autos. We are only able to reimburse them at a rate of $1.23 per day. Describe to what extent your project will specifically affect, serve, and benefit City of Ukiah residents and the specific needs within our City that · your proposed project addresses. The Patrons are able to stay in their own homes, saving costs of expensive institutional care. 1 . . Describe how your program will coordinate with other agencies and organizations in providing similar services to this area, to compliment rather than duplicate their efforts. Where in Mendocino County are similar services provided and by whom? The Patrons are referred to our program by Linkages, Multipurpose Senior Services Program, Ukiah Senior Center Day Care, In-home Health Care, Adult Services of Social Services, and Willits Senior Center. Describe your proposed project budget (specify revenues, by sources, as well as expenditures. 3by type). StipendS= $39,99 Travel = $4500 Source CDA Meals = '4423 Physical= ~60 (Calif.. ~Dept.. Uniforms= 500 Other 460 ' :"<'~ ~'~:~g lng ) Insurance= 175 Total Expenditures= $51179.00 Recognition= 728 Total Costs = 63974.00 Describe the current sources of your organization's funding. California Department of Aging We are investigating other sources . If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much. not applicable . What is the average rate of pay for your hourly employees? Stipends= $2.55 per hour-20 hours a week for Volunteers Part'~time Staff= $8.78 per hour ( C ompan ions 4:Can:FundApp.800 Thank you for completing this application! -2- - Aug. 7, 2000 To Whom i.t May Concern: As a client of the Senior Companion Program, a pleasure to address the benefits I receive. I am an elderly woman with limited vision and mobility. This program has made it possible for me to live indepen- dently in my home. It ma~es the world around me access- ible. Keeping both physically active by leaving my home, and mentally alert by coming in contact with people, contributes greatly to maintaining my good health. This service has been depe~-~le whenever T n~ed ~.o r,n import- ant errands. I encouraoe continued f~nancial suppor~ For th~s p~o- gram, not only Eot the services provided ho me, but to othe~s as well. Sincerely, ~" ~ ~.,, ("/" / t:" ~''' ~ ~' '"' ~:'i/ X ~. 1' J Jean E. Morton -150 -- FO W#O~ ~TF /~,4~/ CONC~q : 18, 2000 z~98 Luce ,4ve. UkZaJ't, Ca. 95z~82 707-462-z~555 ~n m~t op~on the 5en~or Campar~on p~m~am ~ ~,':~u~C~Lor..,:prog~zam' ~ha~ zhouid be ~uppor~ed in ever~ wa~. 2£ bene~ the pat~, 2Ae care 9~ver and the Sen~or ¢omparv~on. ~ 9Zve~ m~ mothe~ anoth~ p~on ~o'. ta2A and r~ate too, a~ 96 abe ~ some25sne~ vwt~ a~wat and £a2Aa~Zve, othe~t ~bne~ w~-d~awn and ~u~.'e~. Fha more people aha r~ate~ ~o and aee~ the more ac~ve m~d ~£a~. 5en~or Campan~on~ ara cot a p~[ec~ place ~ the~b~ own IZve~J £o un. den/J£cu~d and re~a~e £o aJ~ he.~ c~f. fo_.~arvtz moocL~. Thi~ program couldn't have coma at a be~er time for my wife and m~aeif. Wi2A medical and famil9 problems wa ara not able to relieve and &Lye our caretaker a~ much time and ~uppor~ a~ wa prev£ou~i~ ~ad. Thi~ i~ a woner~ui, helpful program for ail involved. wZil continue and help othar~ a~ i~ ha~ helped u~. We pra~ i~ -/.5/ - CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR ,FUNDING AUGUST 2000 Application/Organization:. People For People, I.nc., Address: ,49.9 Leslie, S~ #,8 U. ki,. ah, CA: 95482 ...... Executive Director: V, ance IL, Olsta.d ....... Name of Contact Person: .V. an. ce R..QIstad .......... Title of Contact Person: ,.E. xe. cutiv, e,l).irecto, r . , Date: . 7,Sept,00 . ,, Phone: ,,468-5882' Phone: 468-5882 Profit ,,,X Non-Profit Date Incorporated Januar_v,.]!, 1980 (please attach evidence) How long has your organization been in existence? , 2,2.,Years ..................... ., Does your agency have an Americans with Disabilities Act Plan? X Yes No , , Project Title: Lone-term care Ombudsman ........ Project Location: , 499, Leslie St., #8. Uk!ah~ CA,..,9,,5482 ................ Location(s) of additional facilities operated by your organization: The Long-term care Ombudsman program is a field-based organization. We have main office, however 95% of our work is done at the long-term care facilities. facilities covered by the program in the City of Ukiah are located as follows: · (SEE ATTACHMENT "A" FOR ADDRESSES.) Description of total agency activities or services provided: The Long-term care Ombudsman program is an advocacy program established to protect the elderly, and investigate elder abuse in Long-term care, such as Skilled Nursing facilities and residential care facilities. The program serves 3 Skilled Nursing facilities and 13 Residential care facilities in Ukiah, totaling 340 residents. Amount requested: $ ,3000,,.00 ........ Total Project Cost $100305.00 - 1- CITY OF UKIAH COMMUNITY ORGANIZATION .,A,.P. PL.!CATION FOR FUNDING AUGUST 2000 , See Attachment "B" For response to questions 1 - 7 Please describe in detail the project or activity you are requesting funding for. . Describe to what extent your project will specifically affect, serve, and benefit City of Ukiah residents and the specific needs within our City that your proposed project addresses. , Descdbe how your program will coordinate with other agencies and organizations in providing similar services to this area, to compliment rather than duplicate their efforts. Where in Mendocino County are similar services provided and by whom? , Describe your proposed project budget (specify revenues, by sources, as well as expenditures, by type). 5. Describe the current sources of your organization's funding. , If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much. . What is the average rate of pay for your hourly employees? 4:Can:FundApp.800 Thank you for completing this applicationl -2- PEOPLE FOR PEOPLE, INC. LAKE AND MENDOCINO COUNTIES LONG-TERM CARE OMBUDSMAN APPLIC ,A,,T. ION FOR FUNDING AUGUST 2000 ATTACHMENT "A" Location of Additional facilities operated by your organization .S .KIL. LED NU..R..S!NG FACILITIES: Pleasant Care, 131 Whitmore Lane, Ukiah Ukiah Convalescent Hospital, 1349 So. Dora Ave., Ukiah Valley View Skilled Nursing Center, 1162 So. Dora Ave., Ukiah RESIOEr~T~AL CARE F, ,A,CILITIE, S: Burtons Residential care home for the elderly, Cottage Grove Residential care home, 79 Whitmore Lane, Ukiah 416 Grove St., Ukiah Dalistan's I Residential care home, 224 Laws Ave., Ukiah Dalistan's H Residential care Home, Holden Street Rest home, 208 Scott St., Ukiah 611 Holden St., Ukiah Holy Childs Residential care Facility, 1074 Albright Place, Ukiah KUHL's Kare, 1465 Elm St., Ukiah Rome's Care home 1,1127 So. Dora Ave., Ukiah Rome's Care home H, 1139 So. Dora Ave., Ukiah Rome's Care home HI, 270 Observatory Ave., Ukiah Silver Birches, 101 So. Hortense St., Ukiah Smith Care home, 1724 Lockwood Dr., Ukiah PEOPLE FOR PEOPLE, INC. LAKE AND MENDOCINO COUNTIES LONG-TERM CARE OMBUDSMAN Attachment "B" Response to questions 1 - 7 from page 2 . . Please describe in detail the project or activity you are requesting funding for. Ombudsman visits all Skilled-nursing facilities in Ukiah, Mendocino County and Lake County weekly. We visit residential care facilities on a monthly basis. All though state regulation do not mandate this frequency of visits, unless there is a problem. We believe there is a need to insure the rights and dignity of our elderly, they deserve as much attention as possible. These regular visits are unannounced and serve several purposes. They give us the opportunity to evaluate each facility without their prior preparation to correct any problems. Secondly this allows our staff to develop a rapport with residents, gaining there trust, and also allows our staff to become familiar with the facility staff and administration, developing a working relationship. In doing this we then' are better able to serve and advocate for the elderly residents, which is our primary concern. Our weekly visits help insure the cleanliness of the facility and of the residents. In addition to making weekly visits to facilities we also respond to calls for service and investigate complaints. One of the Ombudsman main priorities is to investigate suspected elder abuse. Our program also provides Durable Power of Attorney for health care to all residents of skilled nursing facilities. All of the services of the Ombudsman are free and confidential. Besides monitoring and visiting facilities the Ombudsman work closely with families, hospitals and other organizations for the elderly making all possible efforts to solve problems and find solutions for the elderly, and for the families of those in long-term care or preparing to enter long-term care. Our program provides investigative and other assistance to allied agencies, such as the police department, district attorneys office, social services, and the public guardians to name a few. Describe to what extent your project will specifically affect, serve, and benefit City of Ukiah residents and the specific needs within our City that your proposed project addresses. In assisting the elderly of Long-term care we afford both the elderly and their families of the knowledge that they have some security and protection while in long-term care. Working with the goal of protecting the elderly and advocating for them before problems arise requiring the intervention of other local agencies. This in turn affords the City of Ukiah less expense and makes service available to others. Even if a problem occurred prior to entering long-term care and the victim is currently a resident of long- term care we will attempt to bring resolution to the situation, again saving the City of Ukiah valuable resources. We help many of the elderly in Ukiah find much needed assistance. PEOPLE FOR PEOPLE, iNC. LAKE AND MENDOCINO COUNTIES LO,C-TERM CARE OMBUDS~_An Attachment "B" Continued Response to questions 1 - 7 from page 2 , Describe how your program will coordinate with other agencies and organizations in providing similar services to this area, to compliment rather than duplicate their efforts. Where in Mendocino County are similar services provided and by whom? There is no other agency that enters Long-term care facilities with the purpose of investigating elder abuse and advocating for the elderly residents in Mendocino County. Once a problem is located with a resident, facility, family or visitor we will do the initial investigation. Once investigated we will work with other agencies, taking advantage of their specific fields of expertise to resolve problem or prosecute a criminal. Naming a few agencies we work with on a regular basis, Ukiah Police Department, Mendocino County District Attorney's office, Adult protective service, mental health, Public Guardians, Dept. of Health services, Community Care'licensing, Senior Law Attorney, Regional Coast Resource Center and discharge planners. . Describe your proposed project budget (specify revenues, by sources, as well as expenditures, by type). See Attachment "C", program 2000/2001 proposed budget. 1 Describe the current sources of your organization's funding. See Attachment "C" . If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much. N/A 7, What is the average rate of pay for your hourly employees? Our programs average rate of pay for employees is $10.00 per hour. - /Sb- ,. Form 1023 (Rev. May :1977) Oep.rtment of the Treasury Internal R~vanua Service Application for ReCognition of ExemPtion Under Section 501(c)(3) of the Internal Revenue Code To be filed in the Key Dis- trict for the area in which the organization has its principal office or place of business. ,.. This application, when properly completed, shall constitute the notice required under section 508(a) of the Internal Revenue Code in order that an applicant may be treated as described in section 501(c)(3) of the Code, and the notice under section 508(b) appropriate to an organization claiming not to be a private foundation within the meaning of section 509(a). (Read the in- structions for each part carefully before making any entries.) The organization must have an organizing instrument (See Part II) before this application may be filed. Part I--Identification .... re,~/~g~j~3~tle...b_~." [ 2 Employer identification number I Full name of organization [~ ~:{aBCisCO UrSula' ,~ ' (If none, a~ach For~~)i . P~ple for People, Inc. 3(a) Address (number and street) ~ I ~e~r.e'i~P~[n~under section: 170 W~ha~h ' . ' [ .... Qn%t lit I U ~u~~ =uzu) , ~(b) Ci~ ;;g;n, State and zip code ' OTOCeSS~B~ SeCuu'~ ~'"Name and p~~e~O~[son to be contacted ~i~, C~~a 95482 , , .... 5 Month the annual accounting period ends ~ 6 Date incorporated or formed ~' Actiw~ Codes ~ , , October 5! . I J~. ~, 1980 ~(a) Has the organization filed Federal income tax returns? ........ ~ ~~.~... ~ ~ Yes ~ No if "Yes," state the form number(s), year(s)filed, and Internal Revenue Office~re filed ~ .... ~....~: ............................. 8(b) Has the orgamzatlon filed exempt organlzatlo, informatlo, returns?';~ . .... ~~~' · D Yes . ~ No If "Yes," state the form number(s), year(s) filed, and Internal Revenue Office where filed ~ ...... ~ ..................................... , Part II.--Type of Entity and Organizational Documents (See instructions) Check the applicable entity box below and attach a conformed copy of the organization's organizing and operational documents as indicated for each entity. ~] Corporation--Articles of incorporation, bylaws, [] Trust--Trust indenture. E~] Other--Constitution or articles, bylaws. Part Ill.--Activities and Operational Information 1 What are or will be the organization's sources of financial support?:*List in order of magnitude, If a portion of the receipts is or will be derived from the earnings of patents, copyrights, or other assets (excluding stock, bonds, etc.), iden~f_V.~uch item representative copies of solicitations for financial support. as a separate source of receipt. Attach , l. Government grants /; .~.~: '*' ~'e:' g,\ 2. Revenue Sharing , 3. Private 9 a ts 4 Donations Lqter/la/ge~- : '"' u,strict 5. Fees for service J~ UGZ 1 1980 PrOCessing:e,,_.,... 2 Describe the organization's fund-raising program, both actual an~' ~r~l~t~j)'d explain to what extent it has been put into effect. (Include details of fund-raising activjties such as selective mailings, 'formation of fund-raising committees, use of professional fund raisers, etc.) ~' · ~ ' ' ?lam3ed £u~d-~ai$in9 acti~~ a~d business ear.rises of the corl;x~ation ~ill co~ist o£: 1. ~l£¢at. ion for appropriate grants and public funds. ~ ~ttee has been forrr~ to prepare 9rant applications. 2. toner'actual arrangements with other organizations to prov'ide servS.ces. '3.. F~s for service wi_Il be received from ind~v±duals receixd.ng indixrldu~ and 9roup counseling. 4. IXa~ations will bo soli¢±ted frca'n inclividuals, groups and Businesses. 5. Other-fund raising events such as bake sales and garage sales. i declare under the penalties of perjury that i am authorized to sign this application on behalf of the above organlzaUon and I have examine.. this application, including the accompanying statements, and to the best of my knowledge it is true. correct and complete. ' (Title or authority ot s~gnerl , ' (Date) ................ ' .... (~i~;,';~;,;;') ....................... : .......................... -~-'"~-=:-~: "'~? ~--: ................ ATTACHMENT "C" QUESTIONS 4&$ PEOPLE FOR PEOPLE, INC. BUDGET FOR FISCAL YEAR 2000 - 2001 PROJECTED REVENUE'S FOR RESTRICTED ACCOUNT ACC3:.' I "cLASS' ISOURCEOF'REVENUE: ........ [ ..... :-_ ~:!~! . , '. I , ' ' ', ~ ' ~ ' '. ', ,,. " '~ ' , ! '~ ' ~ ' ' ' '"' ' ' ~ 4100 R CALIFORNIA DEPARTMENT OF AGING $ 65.ooo,oo Federal and State Funds Ill(b) and Vlla Funds I I I I II I II I II . I I [1[ I I I ! I I I II I ill II I II [ [I I 4110 R iUNITED WAY OF SLM (99~00 funding $24,912.00) $ 5.600,00 .?s,s ,o? !9, ?zoo ?, FUND N THE 000/200 _ Il I I II I I I I I II I I Illl I II 4150 R FEES $ - Donations and payments for services rendered . . . . · ..... ill i ii iii i i .11 i i III I I I I I I II I 4180 R REIMBURSEMENTS $ 6oo,oo For m,andate,d training, prepa, l,d by Corporation _ . ! I I I II I I I I I I I III II I J I I I I II II I 4190 R MISCELLANEOUS RESTRICTED INCOME $ 15o,oo est. interest on restricted acct. 11 , I I I I II I I I I I I .I I I II .I.I I I .! I .11 I I III I I I III .' 4120 R UNITED WAY DESIGNATED DONORS $ 600,00 II I II I I I I I I I I I I I I I I I I III I I I I 4220 R MENDOCINO COUNTY GRANT $ 1.2,5o,oo . , , ,,, i,! iiI I I I I I I I II II . I III IIII PROJECTED REVENUE'S FOR UNRESTRICTED ACCOUNT '~'ccT" "l .... CLA~S '[SOURCE 0'i~ REVENUE: .... ' I ..... ;:" . 'Il '1 r i' .,. ! , . , . , , ,,,,, , ,~,. , i,,,,,,, , ,;,~,,,,, ,, ,., ,1' , ,, ' ', , '' ' ' ' ~ ' 4130 U FUNDRAISlNG REQUIRED TO BALANCE BUDGET $ 26.055,00 Due to the loss of $19,312.00 in United Way funding~ ..... , ...... ,, I III I I I II I I I[ I II I 4140 U DONATIONS $ 1.500,00 Donations received not for services . , . ii i iiii i i i I I I I II II I I IIIIII [ IJ I II I I I I J I , I II 4160 U SPECIAL PROJECTS $ - Boa, r,d designated special undertakings _vi . II I I III I I I I I I III I I I I I I I I I II I II ......... 4170 U INTEREST INCOME, UNRESTRICTED INVESTMENT $ 800,00 . J . [ I II IIII I I I I I. II I Iii I! II III I I I II II I II I I II Unrestircted Revenue $ 28.355,00 Budgeted Income, Restrcited and Unrestricted Projected Expenses $ 100.305,00 $ 100.305,00 <$ . > OPERATING EXPENSES 2000~2001 '"' DEsCRiPI~Id'N'bFAcc0Di~ .............. BuDGE~'T ..... CL/~Ss ACcTi I . ! IJ I IBI I II II I I I I II I I I I I I III I I I 6100 LICENSES AND PERMITS $ 35,00 _ I . . I I I I II I I IIII II J I I I I I IIII I I Jill I I ! I 6110 INSURANCE (OPERATING) $ 2.630,00 R , , , ~ I I I I [I I II I I I i II I II I I I I I I J I I ' 6120 REPAIRS I MAINTENANCE $ 50,00 ~l I II I II I I I I I I I I I I I I III J I I I I II I l 6130 OFFICE SUPPLIES $ 1.000,00 R I I I I I II I I I I ! I I I I I I I J I ~1 I I II I I I 6140 POSTAGE $ 100,00 R ~ , , f i. i i. i I I I I I I~ L I _ Ill il Il I I ill I I I I Il I I I I I 6150 PRINTING I COPIES $ 200100 R J l I I I I I I I II IIII III I I I II IIII II 6160 RENT (UKIAH) $ 5.400,00 i i i i I I II I.I I II I I I .[ III II II I I I I 6180 TELEPHONE (UKIAH) $ 800,00 R I Illll Il ! I I I I I I I I I I Il I I L I I I I I I [ U.I. I I I Il Ill 6190 TELEPHONE (800 NUMBER) $ 1.000,00 R i_ ii i i ii I I I II I I JI II I I I I I I I I I I I I I I I . I I I II I I II I II III 6200 AUDiT / BoOKKEEPiNG $ 2.700,00 R [ I I I. II IIII I I I II II I I I II I II II I III I I I II I JI 6210 CONSULTANT R '6-22 ............. '""" ' '- ............... .................... ..................................6230 Wages / Salaries ' $ ' ..... 68'600. ,o0 ...... R ' 6-402 ......... ' .................. ' ............. '~'$ ........ PAYROLL TAXES FEDERAL 5.300,00 R .. Ill I I I Il I I I I.I [ I I I Il I I IJ Il Il Il I LI I Il I 6250 PAYROLL TAXES STATE $ 100,00 R -' 260 sc, ............................. ' , ..... $ 00.00 i i . i ! i I I I Ill Ill I Ill l I I II I I. II I I lll I Il I Iii I 6270 SCIF VOLUNTEERS $ 100,00 R _. J .I I II I I Il I I II. I.I I I II III I I I I I III I I I I [ I Il III J II 6280 vOLUNTEER EXPENSES $ 500,00 R Il I I II I I I Ill I I I I J I I I I I . I Il[ I I J I .I I I I I I Ill J_ I . 6290 ADVERTISING $ 200,00 R ! la _l I .I ! I I I I Il I I U I I I I I I. III I Jl II I I I I I IIIJ I' 6300 TRAVEL STAFF $ 5.500,00 R ................ , , , , . I Il I Il l, ~ Il I I I Ill I ,I I Il Il I J II I II [ [ I Ill I [. . 6310 TRAVEL VOLUNTEERS $ - R I I I Jl II I I I I I I II I I I I I ~ I I III III I_ I L . I I II I I II III. II . 6320 DUES I SUBSCRIPTIONS $ 340,00 R . I I I I I I I II I IIIIIIIll I I I I Il Il I I I I I I I. I .I I Jl I I Il R 6230 TRAINING STAFF $ 200,00 ; .... ! ........ ~ 1. , ,1 i ! ill . I i 11 i i Il I [ I I I It J 6340 TRAINING VOLUNTEERS $ 150,00 R "' 6360 ............................................. $ .... u _ , iii, , , ,1 11 11 i i I ii I I I I I II I I I II I I J II I.IIII II II 6370 BANK CHARGES RESTRICTED $ . R _J I I I III IIII I I II II [ I II I I I I II III I IIII I II , I I I II I II UNRESTRICTED $ ' 6380 BANK CHARGES ' I I I I I I I I Il I I I I I II I IlJlll Jl I I I I III I II I Il [I I I I [ I I 6390 SPECIAL PROJECTS $ - R Il I I I I I I I . II I Il I , I I I I I [ [ Ill I[I Il Ill. I I Ill. I I ! [ '- 7000 MISCELLANEOUS EXPENSES $ - R IIII . L I I I I I I I ill I I Il Illl I I I Ill IIII II Ill Il I Ill I I 7010 EQUIPMENT EXPENDABLE R I I I .I II II I I I IIII IIII I I ! I I I I II I _ I I I I I I II I I 7020 EQUIPMENT NON EXPENDABLE R I ] I II I I I I I I I I I .I I I I I I I I I lll I I IIII I I I [ I I II I I I I I II I I 7030 DEPREcIATIoN EXPENSES <$1,100.00> R . '; 9o-oo OT. " .................................................... x.E.s s R I I I I I I I I I I I . II I II I I i I I IIII I [ ILl i I J [ I I TOTAL PROJECTED EXPENSES: $ 100.305,00 300 UKIAH, CA 95482-5400 · FAX # 707/463-620,~ August 4, 2000 To all Interested Local Non-Profit Community Based Organizations: The Ukiah City Council is pleased to announce that $30,000 has been appropriated from the 2000/01 budget for the City's Non-Profit Community Based Organization Grants · ... , .. ~.p .... b,,,,s !undin~ of programs and orojects that wi!! - ,-, -~. are , P:our,.,_m' W~, r,-n,,.-~qtin.~ ~n li~..~ 'fin fC~l' , ,; -- benefit our community, which are not currently [unded. This year, the Council is offering two opportunities for funding, $20,000 in August 2000, and another'S10,000 in January 2001. An agency will only be eligible to receive funds during one of the funding cycles· if you are not successful in receiving funds during the ' I' · _ ~i '° first funding cycle, your origina! appiication may be re~s~teu in january it you so Enclosed ~'"" your b,~r''~r;t i..n .D_n~ication p~cket for the first round of funding, which should be completed and submit[ed n__ojater u ~an $~p~mu~r 8., 2000,_~.t ~..r~.~ ,~ m S several groups are expected to apply and limited funds are available, it is suggested that · '- ' - com~ !,~:,J ,..,,..~l,J L,,.,,, I, 1 ..... each iunding request be for a portion of the $20,000 availau=~. A -~' o[ two Councilmembers, the City Manager, and City sta[f will be reviewing ali applications and wi!! make a recommendation of funding allocations to the full City Council. The committee '- :" u i~ b.,;,.,, ,-..i. i f r mr ' that: 1N Has a greater vv.~ give '~'", ,,~jheo, points for a proCec~Jp, ou, an, ,/ limitation on funding resources; 2) addresses health, safety, and welfare issues; 3) has the ~--~! ltl ,~.--¢, ,,, residents; "'~ 4) ""'* show that , -,, . , _, O.~ ^ greatest impact on ,.~,e uj~ea[est n ..... ~' have been made to raise money in other ways. if you have ~u~y questions regarding the process or ap~.,I,cat,on, please do not hesitate to contact me at 463-6213. Sincerely, .,---,~ Candace Horsley '~ City Manager CH:ky Att. 4:Can:Llund.800 F'EO?LE FOI( [~EOi?LE, ~NC. · I'R(~)I~;I IN1 IdS( )1 UTION · SKIIJ El) NURSING & RESII )I~NTIA[ (;ARE FACII_I~IES O ~.~A~,~,~ (7~)7) 468-5882 ~.,~s,. ~. ~.~,~ (80(,~ 675 (707) 468-0218 VANCE OLSTAD Director 499 Leslie Street Ukiah. California 95482 (OMMI~'~I IY I)!~1~,(~ PFAC£ & JUSTICE CENTER PLOWSHARES Post Office Box 475 150 Luce Avenue Ukiah, CA 95482 Phone 707.462.8582 Fax 707.462.0320 August 11, 2000 Community-Based Organization Grant Program c/o Candace Horsley and City Council City of Ukiah 300 Seminary Ave. Ukiah, CA 95482 Dear Candace and Council, Thank you for allocating funds for Community-Based Organizations! Your thoughtfulness will provide welcome assistance to nonprofit programs working hard to meet the needs of your underprivileged constituents. Enclosed is our own request for a portion of this funding. We are much in need of a supplemental hot water heater, as our 16-year-old residential heater is not meeting the crucial, ever-escalating daily hot water needs of our kitchen, dining room and personal care facility. This installation will enable our program services to function as they were intended, which is not possible with the current heater. Regarding your stated funding parameters: Please be assured that every dollar Plowshares receives is hard-won and carefully spent; we are 86% supported by local, private donations, and our efforts to raise funds from all available sources are unceasing. There is also no question that this project will have a direct beneficial effect on the health and welfare of the neediest individuals and families in Ukiah. Thank you for your consideration. Sincerely, Mary Buckley Executive Director CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2OOO Application/Organization: Address: '~. o. Date: Executive Director: Name of Contact Person: Title of Contact Person: Phone: Lt"~ ~ ",¢ 5"~"~. ¢-.."A E.. cJ-~lqk/' E ..--~V?~Ccq~fa_ Phone: Profit >4. Non-Profit Date Incorporated z7'- ~ o How long has your organization been in existence? (please attach evidence) Does your agency have an Americans with Disabilities Act Plan? X Yes__ Project Title: ~t, t4'¢v-~NkCfql-P,-t.. ~-f" t,,J~ ~;Y~.TE/'~ Project Location' No Location(s) of additional facilities operated by your organization: J'"] / ¢1- Description of total agency activities or services provided: The Plowshares Community Dining Room serves approximately 100 free hot lunches daily, Monday through Friday. Our Personal Care Center provides shower and laundry facilities for the homeless, as well as haircuts, mail pickup, telephone calls and voice- mailboxes, outreach, resource and referral to other agency programs, and various medical services including HIV testing. Our program services are free of charge and open to all. Amount requested: $ Total Project Cost -1- Plowshares 2000 Application for Community Organization Funding Hot Water Heater Project 1. Please describe in detail the project or activity you are requesting funding for: Each morning, during a four-hour period, the Plowshares Personal Care Center provides 15-20 showers a day (sometimes more, but all within about three hours), plus 6-10 loads of laundry, some of which require hot water and disinfectant. At the same time the kitchen uses hot water for cooking, plus substantial quantities for the commercial dishwasher; and almost every table and floor in the building is cleaned at least once daily. The hot water for all of these needs is supplied by one 75-gallon, vintage 1984 hot water heater which is clearly not adequate for our needs, and probably not long for this world. It is not unusual for us to run out of hot water on a busy day, forcing people to take cold showers at times and raising health concerns about the temperature of the water in the commercial dishwasher. After consulting with every appliance store in town, and for various technical reasons, we settled on a proposal to "piggyback" a 75-gallon heater alongside our existing one rather than replacing it with a larger and/or commercial heater. The piggybacked heater will require new pipes and venting, but will have the advantages of 1) being removable in case we relocate during the remaining lifetime of the existing water heater; 2) resulting in a greater total supply of hot water than any single heater of workable size would provide; and 3) costing less than a commercial heater even before installation costs. The attached estimate covers the entire job from start to finish. 2. Describe to what extent your project will specifically affect, serve, and benefit City of Ukiah residents and the needs within our City that your proposed project addresses: We are already serving the homeless and needy of Ukiah with many services requiring hot water--showers, laundry, cooking, dishwashing, janitorial, medical, etc. This additional heater will assure an adequate supply to meet these needs, give us a good heater that is removable in the event that we relocate our facility within the next few years, and provide us with a backup heater in case the old one croaks. 3. Describe how your program will coordinate with other agencies and organizations in providing similar services to this area, to complement rather than duplicate their efforts. Where in Mendocino County are 'similar services provided, and by whom? Except for specialized shelters such as Ford Street's and Project Sanctuary's, no similar services are currently provided by other agencies closer than Fort Bragg (Hospitality House, Ford Street and Project Sanctuary). Our Daily Bread in Willits provides a similar meal program, but no hygiene services. The winter shelter to be operated by Ford Street will probably not provide showers, laundry or food service this year. As a permanent shelter (offering at least some of these features, we hope) is planned for later years, Plowshares will be closely coordinating services and resources, as we have always done, with Ford Street, the Community Center and anyone else providing services related to the shelter. For the foreseeable future, there is more danger of a lack of services than a duplication of services! 4. Describe your proposed project budget (speciJ~d revenues, by sources, as well as expenditures, by type): Revenue: Expense: City of Ukiah $2300 75-gallon water heater, installed staff time/misc, related costs $2180 $ $2300 5. Describe the current sources of your organization's funding. (The following percentages are for fiscal year 99-00:) Donations (individual/business/church) United Way grants County of Mendocino contract FEMA (Federal Emergency Mgmt. Agency) City of Ukiah grant Other (interest income, misc. income) 86% 5% 4.9% 1.7% 1.4% 1.% 100% 6. If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much: 1992: 1998: 1999: $4000 New dining-room ceiling, completed in 1993 $2409 Interim fundraising newsletter production $2630 Food storage upgrade (freezer and shed) 7. What is the average rate of pay for your hourly employees? $8.75 OFFICE OF THE SECRETARY OF STATE CORPORATION DIVISION I, MA~CH FONG EU, Secretary of State of the State of California, hereby certify' That the annexed transcript has been compared with the corporate record on file in this office, of which it purports to be a copy, and that same is full, true and correct. IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this ~PR 0 5 1990 Secretar~t o[ State :nternal Revenue Service District Director BOX ~001. STOl::' $F-,I"4.-46 F~qI',ICISCO, C~ 94.102 Date: JUN. £'8~ t990 PLDJ4$Hi"~-~E$ PEACE ~ND JUSTICE CENTER PO BOX 475 UKIAH, CA 95482 Department of the Treasury E~',ployer I&anl=i fi,zation Nu~/aer: 68'0218781 950136~0 b:~nta, c t Per'son :: LII~3 YEE [3:)ntact Te I ephone ~er: (4 [5) ,-"lCCOU,'~L: ing Per' I ~J End lng: December 3 I. I-'ounda b i on Sta bus C I ass i'f i cat ~;'ldvanoa Ru I lng Per' i od Beg ins: April ,lj :199D ~:'ldvan(>~. Ru I ing Per i od Ends: Dec. 31:, ]99~ /iddenckun App I i es: No Bear P-~ppi icant: Based on information suF¢l led, and aSSLIIlJFK:J '~OL.Ir' c~)erations ~ill ~.,~ as stated i n your aPl::,l i ca~ i on for- recogni L:i on o1:' ex'e,'~p'l: ~ cx~ ~ Ne have deter~ ~ ned you are exr.~',pt fro~ Federal incom~ ~ax under sec'Lion 50],:a) o'f ~l"~e in~ernal R~'~ue Code As an or'g~mi zat i on described ir, sect:i on 50 L (c) ':3). Because you are a. neN ly' crea~ed organ i.';~tiorJ~ i,~: al'e not noel making a final deter[{ i nat i on of .,/our founc~t ion .~;tatus under .~=~ec~ ion 509 (a) of the Hc~eve{'~ ~e have deter,'mined bhat y'ou c,m~ r'ea~;onably [:,e expecbed to be ;:, publ ic- I¥ sup~:.~rt~J or.qanizati,:¢n de,:.;crit~d in .~:;ections E~)9(a),~1) arid l?Ol:b)(1)(A)(s~i) Aozord ir~ I',/, you N i' I I be tree, ted a~.; a pL.,b I i c'. I y SUl~)orted or.c.~n izat i on, ar~l nok as a private fo un da L i on ~ cJJr'ir,g an advance r'~l incj period. This advance rul lng p~z:riod [:~-.gins and end.~ c,~ the da't.~...~ sl'~o~ above. Wi ~hin 90 da'./s aft.er the end of yc,.]r advance rul ire~l per iod~ s/ou subait ~o us informa~ion needed to de~:~.r~ine' ~hegher you ha~e ~et the requi re- ~ents c,f the. appl i cable suppor[ f~es~ du,'ing ¢he advance rul lng period. 'If estab I i..-~ that you have been a pub I icl':,, supl)~rbecl or',cJax', i zat i on~ you ~ i I I be classif'ied as a .,.~:actior, 509(a)(1) or 5~3(a) (Z) organization as Ior~g as .,~ou con- ~inue kc.~ ~eE ~he requ ire~enEs of t[~ ar,pi i cable ,~upport ~es~. If you do 'no~ · e. et ti',.*., public ,~lppor't requirements during the advance rul lng period~ you uill be cl~ssifi'c-<l as a pri'.,,ate foundation for fuL:ure i.'~er'iods, t.~lso, if you are c I ass if i ed as a pl'i vote foundat ion ~ you Ni I I be treated as a pr'i~,'ate fc, Jnda~i on from the date of ~,~ur incepLion for purpose,;-; of sect:ions 50}"(d) ar~l 49~.0. ~. t.,. ~arp~[itur r'lumDing 884 S. State St. Ukiah, CA 95482 Cal. Lic. No. 446751 B1, C36, C42 (707) 462-0188 JOB EST'IMATE To. Job Dcscripllon: D. C. Carpenter Plumbing agrees Lo furnZsh labor and mat. eria[s to complete the following items: "' ] i EVALUATION AND DOES NOT INCLUDE MATERIAL PRICE INCREASES OR ADDITIONAL LABOR ANO MATERIALS WHICH MAY ~F. REQUIRF. D ~;HOULD UNFORESEEN PROBLEM:~ OR ADVERSE WFJ~THER CONOITIONS ARISE AFTER THE WORK HAS STARTED Eslimaled PHcc Go~d for 15 da)'., from abos'c dalc. "Not lo Exceed Policy" Jr ~'c can do Ibc job for Ices ~¥c ~'ill I~a~s thc sa~'in~s on lo ~. ~ ~ls EstIMATE IS FOr cOMPI. ETInG THE JOB As - >'.'~[~0 7/ DESCRIBED ABOVE IT IS BASED ON OUR E,¥rI,',IA'i'Ei) JOBCOST NOTl'o CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2OOO RECEIVED AUG 1 5 2000 WITH CITY OF UKIAH Application/Organization: Pomolita Club Live Address: 740 N. Spring, Ukiah, Ca. 95482 Date: Executive Director: Meredith Rosenburg, Name of Contact Person: Title of Contact Person: Vera Leach _______ Profit Principa~hone:463-5224 Teacher/ Club Advisor Phone~62_4721 x Non-Profit Date Incorporated (please attach evidence) How long has your organization been in existence? 8 years Does your agency have an Americans with Disabilities Act Plan? x Yes Project Title' Ordinary Heroes No Project Location: Greater Ukiah Location(s) of additional facilities operated by your organization- Description of total agency activities or se~ices provided: Club Live is an extra curricular program open at the middle school level. This group's main focus is in fun, drug-free activities throughout the community; involved and to be advocates for a drug free lifestyle. The group has done over 100 anti-tobacco presentations, done 20 skits and other projects. Amount requested: $ 2, o o o. o o Total Project Cost $ $ ~, n n n_ n n to all students to be engaged to be community -1- o , o ° o , Please describe in detail the project or activity you are requesting funding f~'ub Live students who will be led by UHS mentors(students) who will define what an ordinary hero is; find and identify those teens doing well at sChool, community and in Ukiah; take t~heir ehOtos and a short interview; then compile these in a public display scribe to what extent your project will specifically affect, serve, and benefit City of Ukiah residents and the specific needs within our City that your proposed project addresses. Youth, especially teens are portrayed in media as the negative force of our community. For adults and youth to see many youth as positive influences will make our city a better place to be. Describe how your program will coordinate with other agencies and organizations in providing similar services to this area, to compliment rather than duplicate their efforts. Where in Mendocino County are similar services provided and by whom? Students will give talks to community organizations, write articles in the local newspaper; then the students will compile these photos and put them together for a community display9city hall, Cinco de Moa~ Describe your proposed project budget (specify revenues, by sources, as well as expenditures, by type). Mentor stipends $500 Camera,film, processing, matting 1500 Copying, postage, office materials 500 Snacks, celebration 500 ~otal. ~3000.00(1,000 from Masonite) escnoe the current sources of your organization s funding. Fundraising, apply for small grants annually for different projects, Tobacco funds and Drug Free monies from UUSD, and studnets also contribute monies for different activities. If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much. In the past in connection with Youth Service Ukiah, I worked school end of that program. the . What is the average rate of pay for your hourly employees? 4:Can:FundApp.800 Thank you for completing this application! -2- Counselin~ o£ Ukiah September 6, 2000 Ms. Candace Horsley, City Manager City of Ukiah 300 Seminary Avenue Ukiah, CA 95482-5400 RE: Non-Profit Community Based Organization Grants Program Application for Funding Dear Ms. Horsley: Enclosed, please find a completed application for funding for the August, 2000, funding cycle of the "Non-Profit Community Based Organization Grants Program". Please find the following supporting documentation: 1. Completed application including program budget; 2. State and federal proof of 501 c, 3 non-profit status; 3. Articles of Incorporation; 4. List of Board of Directors and staff Please contact me if you have need of any further information or documentation. Thank you for your consideration of this application for funding. Sincerely, Sarajane Kesselring, Executive Director 331N. School Uldah, CA g~4~2-4511 A member of Cam Net (707) 463- I436 Pm~nancy Counselin~ Center o£ Uldah Pregnancy Counseling Center of Ukiah BOARD MEMBERS: Chairman, Robert Ule Secretary, Sue Leamon Treasurer, Mary DesJardins Member at Large, Barbara Meyer Member at Large, Robert Wallen 2180 Woodlake, Ukiah 8787 East Rd, Potter Vly 544 Mendocino Dr., Ukiah 122 Cresta, Ukiah 1220 Standley St., Ukiah Center Director, Sarajane Kesselring 1751 Wildwood Rd., Ukiah Community Relations, Dara Spears, 258 Garrett, Ukiah 462-7O66 743-1726 462-9510 462-5111 462-9248 462-2111 462-3237 Retired, U. S. Navy Family Nurse Practitioner Custodian Homemaker Retired, Teacher BSN Teacher, Student VOLUNTEERS: Vicki Blackbum 660 Blue Oak, Ukiah 463-1449 Shirley Blocher 303 S. Hortense, Ukiah 462-6573 Ruth Carr 8950 Uva Dr., Redwood Vly 485-9217 Luella Case 285 Carlton, Ukiah 462-4256 Sandy Dom 567 Laughlin Way, Redwood Vly 485-7567 Florence Fullerton 10540 East Rd., Potter Vly 743-1898 Tabitha Hegenbart P.O. Box 600, Redwood Vly 485-0868 Betty Ison 1050 Poplar, Willits 459-3284 Pam Lyssand 3021 Road J., Redwood Vly 485-8909 Betty Morgan 641 Blue Oak, Ukiah 462-8943 Jill Nelson 580 Washo, Ukiah 462-0618 Michelle Ule 2180 Woodlake, Ukiah 462-7066 Brenda Verity 10580 East Rd., Redwood Vly 485-8344 Daphne Wolford 2151 Road H, Redwood Vly 485-7795 Abstinence Education Coordinator: Christy McDougall P.O. Box 183 Redwood Vly 485-8733 School U/c/~h. ~4 9tj482-45// A member of Cam Net (707) 463-1436 CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2000 Application/Organization: Preqnancy Counselinq Center of Ukiah Address: 331 North School Street, Ukiah, CA 95482 Executive Director: Name of Contact Person: Title of Contact Person: Sarajane Kesselring Sarajane Kesselrinq Executive Director Phone: Profit XX Non-Profit Date Incorporated: How long has your organization been in existence? Does your agency have an Americans with Disabilities Act Plan? Project Title: Abstinence Education Date: 9/5/00 (707) 463.1436 1984 Phone: (7O7) 463-1436 (please attach evidence) 15 ~ years Yes XX No Project Location: Junior and Senior Hiqh Schools in Ukiah Location(s) of additional facilities operated by your organization: None Description of total agency activities or services provided: The Pregnancy Counseling Center ("PCC') is a nonprofit agency offering a wide range of free and confidential programs and services related to pregnancy, such as: · Immediate Services, such as: A 24-hour help line; free pregnancy tests; prenatal development information; exploring options of parenting, abortion, adoption and foster care; · Counseling, such as: Boyfriends, Parents and Husbands as needed · Ongoing Support such as: Follow up support and free matemity clothing, baby clothing and furnishings; · Referrals to Community Resources such as: Medical care, housing and food, financial assistance, education and job opportunities, child care and legal aid. Amount requested; $ 11125 Total Project Cost $ 3,207 -1- . Please describe in detail the project or activity you are requesting funding for. PCC proposes to offer a 3-part series of abstinence education classes for junior and senior high school students that would include information about: · Pregnancy and fetal development; · The dangers of sexually transmitted diseases; · Building healthy relationships, refusal skills - empowering students to say "No". The series will use age appropriate, professionally produced curriculum material, visual aids, interactive activities and hand outs for students. Presenters will be trained specifically for this work. This program will be offered as a free service provided by PCC. . Describe to what extent your project will specifically affect, serve and benefit City of Ukiah residents and the specific needs within our City that your proposed project addresses. According to the state of Califomia, Department of Health Services, County Health Status Profiles 1999 report and the United Way Comunity Action Proqram Plan, 1999, among adolescents ages 15 to 19 years old: · Mendocino County's births to adolescents rate is 54.6 births per 1,000. (This ratio is double the rate for Sonoma County for the same period. · Infant mortality for Mendocino County is 9.5 per 1,000 compared to the State average of 6.8 per 1,000 and a Sonoma County average of 4.2 births per 1,000. · The majority of these babies are fathered by adults where, depending on the child's age, sexual abuse issues may be a significant consideration for our community. · Sexual activity among children 14 years and younger is increasing state wide, and Mendocino and Sonoma counties' statistics indicate a higher percentage than the state wide average. It is evident that preventative measures to reduce the incidence of births to youth and adolescents are critical in the prevention of teen age births and reducing the risk of infant mortality. The "at risk" youth to be considered are not just the pregnant teenagers. We also have to consider their babies' health and well being. PCC's Abstinence Education Program is an important component of a complex service delivery model for "at risk" youth aimed at meeting teenage human sexuality needs and focusing on preventing teenage pregnancy and the incidence of STD's (sexually transmitted diseases). As an adjunct to existing sex education, this program adds to the education and prevention tools available to teachers and schools in addition to increasing the depth and scope of resources available to students. Abstinence centered curricula empowers students by teaching: Goal setting, understanding bodily functions, avoiding and reporting molestation/rape, appreciating the power to create life, practicing assertiveness skills, compassion and service to others, developing decision making strategy, giving permission to abstain, exploring data on STD's, knowing symptoms and preventing HIV, consideration of pregnancy option consequences, identifying and reporting sexual harassment. -2- . Describe how your program will coordinate with other agencies and organizations in providing similar services to this area, to compliment rather than duplicate their efforts. Where in Mendocino County are similar services provided and by whom? No other agencies provide an "abstinence only until marriage" model of education for sexual health and well being. Other programs present a "safe sex" message. . Describe your proposed project budget (specify revenues, by sources, as well as expenditures, by type). Please see attached Budget . Describe the current sources of your organization's funding. Donations from individuals, businesses and churches Annual fund raiser Total $20,000 6,300 $26,300 . If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much. No funding received from City of Ukiah in prior years. . What is the average rate of pay for your hourly employees? $9.13 per hour 4:Can:FundApp.800 Thank you for completing this application! -3- zi I-. 0 Cajil ornia OFFICE OF lttE SECRETARY OF STATE I, MARCH FONG EU, Secretary of State of the State of California, hereJ)y certify: That tl~e an~iexed lra~sc.ript l~as 1)ee~ con,pared witl"~ the record o~. file i~:~ ll~is oiilce, o1: xvl~icl~ it l)Url)orts to be a copy, and th. at same is full, t.j'uo a~ti corm'eot. IN 'WITNESS WItEREOF, I execute this certificate and atfix the Great Seal of the State of California this MAY 2 9 ~ Secretary of State - i'2q - NOV I 4 1989 D.m of Exemption: 1~¥ [984 Internel Revenue Co<~ Refer Reply to: 68-0040272 501(cl( 31 PREGNANCY COUNSELING CENTER OF UKIAH 331 NORTH SCHOOL UKIAH, CA. 95482 Gentlemen: Thank you for submitting it a part of your file. The changes indicated do and the exemption letter issu~ Please let us kno~ about purpose, method of operation. This is a requirement for ret~ Thank you for your coope Item ChanKed NAHE: CRISIS PRE the information sho-n belo,. We have =ade not adversely affect your exempt status ~d to you continues in effect. any future change in the character, name or address of your organization. ining your exempt status. atton. Sincerely yours, District rector~ [Z.0~ T~o SNANCY CENTER OF UKIAH PREGNANCY COUNSELING CENTER OF UKIAH P. O. Box 36001, S~n Francisco, CA 94102 L~tter g76(DO)(7-77) ARTICLES OF INCORPORATION OF CRISIS PREGNANCY CENTER OF UKIAH 1. The name of the corporation is CRISIS PREGNANCY CENTER OF UKIAH. 2. (A) This corporation is a nonprofit public benefit corporation and is not organized for the private gain of any person. It is organized under the Nonprofit Public Benefit Corporation Law for charitable purposes. (B) The specific purpose of this corpoM~tion is to develop and administer programs designed to assist women in confronting and dealing with the physical, emotional, economic, social, and spiritual problems associated with crisis and unwanted pregnancy; and to develop and administer programs designed to assist pregnant women who desire to carry their unborn children to term. 3. The name and address in the State of California of this corporation's initial agent for service of process is: Susan McMenomey 12940 B East Main St. Potter Valley, California 95469 · 4. (A) This corporation is organized and operated exclusively for charitable purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code. (B) Notwithstanding any other provision of these articles, the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code or (b) by a corporation contributions to which are deductible under Section 170(c)(2) of the Internal. Revenue Code. (C) No substantial part of the activities of this corporation shall consist of carrying on propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate or intervene in any political campaign (including the publishing or distribution of statements) on behalf of any candidate for public office. 5. The property of this norporation is irrevocably · dedicated to charitable purposes and no part of the net income or assets or this corporation shall ever inure to the benefit of any director, officer or member thereof or to the benefit of any private person. Upon the dissolution or winding up of the corporation, its assets remaining after payment, or provision for payment, of all debts and liabilities of this corporation shall be distributed to a nonprofit fund, foundation or corporation which is organized and operated exclusively for charitable purposes, and which has established its tax exempt status under Section 501(c)(3) of the Internal Revenue Code. 0 Dated: ~[ay_~, 1984. Sh~ah llcHenome~ ~ I hereby declare that I am the person who executed the foregoing Articles of Incorporation, which execution is my act and deed. Susan Hc~enomey L~ , Pregnancy Counseling Center 331 N. School St. Ukiah, CA 95482-4311 A Member of Care Net CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING August 2000 Application/Organization: Saturday Afternoon Club Date: 9/06/2000 Address: PO Box 505, Ukiah CA Executive Director: Susan J Sparrow, President Phone: 467-8229 Name of Contact Person: Susan J Sparrow Phone: 467-8229 Profit Non-Profit Date Incorporated: 1/16/73 How long has your organization been in existence? 96 years Does your agency have an Americans with Disabilities Act Plan? Yes__ No Project Title: Wheelchair lift for building Project Location: 107 South Oak St, Ukiah, southwest comer Location(s) of additional facilities operated by our organization: none Description of total agency activities or services provided: We are a women' s service club founded to promote literary, educational, social and civic betterment of the community. We sponsor programs through our meetings with guest speakers, entertainment, forums open to all women. We are also major sponsors to several programs, including Civic Light Opera, SPACE, Habitat. We own a historic building that we make available to all non-profits, government agencies, as well as rent out to the community at large. Our main service to the community is in maintaining and making available this valuable resource. Amount requested: $6000.00 Total Project Cost $8250 + -1- 1. Please describe in detail the project or activity you are requesting funding for. For the past 2 years we have been looking at ways to make our building accessible to all peoples with disabilities. Our first idea and certainly the most cost effective is a ramp to be put on the north side of the building. However, this would alter the looks of this historical building. After looking into the electric lift used at the Ukiah Conference Center, it was decided that such a lift would better serve both the looks of the building and accomplish our end goal of accessibility. 2. Describe to what extent your project will specifically affect, serve, and benefit City of Ukiah residents and the specific needs within our City that your proposed project addresses. Providing a wheelchair lift will enable all residents of the City to take advantage of public and private events, classes, benefits, and Club activities held at the building. Presently many groups who want to use our building for public events go elsewhere because of the lack of accessibility. 3. Describe how your program will coordinate with other agencies and organizations in providing similar services to this area, to compliment rather than duplicate their efforts. Where in Mendocino County are similar services provided and by whom? While there are numerous buildings available in the area, the Saturday Afternoon Club is not only an historic building, it is centrally located and it is affordable. For 96 years the building has served the community, except the disabled population. 4. Describe your proposed project budget (specify revenues, by sources, as well as expenditures, by type). The project will involve the installation of an electric wheelchair lift on the southwest corner of the building. The lift has been estimated to cost $7500. In addition, alteration work will be necessary to connect with the current porch, as well as a cement path leading up to the lift. This will be an additional $750. 5. Describe the current sources of your organizations funding. Dues, rentals, and fundraisers. See attached financial statement. 6. If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much. none 7. What is the average rate of pay for your hourly employees? none Thank you for completing this application! -2- SATURDAY AFTERNOON CLUB Financial Report May 1, 1999 to April 30, 2000 INCOME Dues 1,603.50 Fundraisers 1,192.00 Libraries 2000 281.75 Building Fund 899.50 Rentals 8,410.00 Classes 5,334.65 Misc 216.44 SUBTOTAL Refunds 17,937.84 -150.00 TOTAL $17, 787.84 EXPENSES Building Purchases 722.60 Donations 405.00 Dues 462.00 Fundraising 697.70 Insurance 1,956.59 Maintenance 1,755.00 Office Expenses 321.44 Repairs 3,516.43 Supplies - Cleaning 256.28 Supplies - Office 509.84 Taxes 872.11 Telephone 581.35 Utilities 2,908.01 TOTAL -14,964.35 Net Gain or Loss $ 2823.49 ASSETS Checking 5,305.11 Savings 3,022.34* Piano 10,000.00 Building/land 49,336.00 Inventory 1,045.00 TOTAL $68,708.34 * includes $54.07 interest, $1264.50 Building Fund. Total Income: $19,106.41 RUG-21-2000 15:48 EPEO CUSTOHER SERVICE 513 Internal Revenue Service Department of the Treasury P. O. Box 2508 Cincinnati, OH 45201 Date: August 21, 2000 Ukiah Saturday Afternoon Club P. O. Box 505 Ukiah, CA 95482-0505 Person to Contact: Shidey Rudolph 31-03949 Customer Service Representative Toll Free Telephone Number: 8:00 A.M. to 9:30 P.M. EST 877-829-5500 Fax Number: 513-263-3756 Federal Identification Number: 23-7329044 Dear Sir or Madam: This is in response to your request for a letter affirming your organization's exempt status. In July 1974 we issued a determination letter that recognized your organization as exempt from federal income tax under section 501(c)(7) of the Internal Revenue Code. That letter is still in effect. A section 501(c)(7) organization is permitted to receive up to 35 percent of its gross receipts, including investment income, from sources outside of its membership without losing its tax exempt status. Of the 35 percent, not more than 15 percent of the gross receipts may be derived from the use of the club, facilities, or services by the general public. Income in excess of these limits may jeopardize your organization's continued exempt status. As your organization is not one described in section 170(c) of the Code, donors may not deduct contributions made to your organization. You should advise your organization's contributors to that effect. Your organization is required to file Form 990, Return of Organization Exempt from Income Tax, if its gross receipts each year are normally more than $25,000. If a return is required, it must be filed by the 15th day of the fifth month after the end of the organization's annual accounting period. The law imposes a penalty of $20 a day, up to a maximum of $10,000, when a return is filed late, unless there is reasonable cause for the delay. All exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance Contributions Act (social security, taxes) on remuneration of $100 or more paid each employee dudng a calendar year. Your orgar~zation is also liable for tax under the Federal Unemployment Tax Act for each employee to wl~om"i[pays $50 or more dunng a calendar quarter if, dudng the current or preceding calendar year, the organization had one or more employees at any time in each of 20 calendar weeks or it paid wages of $1,500 or more in any calendar quarter. If your organization's character, method of operation, or purposes change, please let us know so we can consider the effect of the change on your organization's exempt status. Also, your organization should inform us of all changes in its name or address. AUI_-]-21-20F30 15:49 EPEO CUSTOMER '._gERUICE 51~ 2i-~'~ '}',7t~:6 P~,~.~'~.. ~3.5 -2- Ukiah Saturday Afternoon Club 23-7329044 Your organization is not required to file federal income tax returns unless it is subject to the tax on unrelated business income under section 511 of the Internal Revenue Code. If your organization is subject to this tax, it must file an income tax return on Form 990-T, Exempt Organization Business Income Tax Return. In this letter we are not determining whether any of your organization's activities are unrelated trade or business as defined in Code section 513. The law requires you to make your organization's annual return available for public inspection without charge for three years after the due date of the return. You are also required to make available for public inspection a copy of your organization's exemption application, any supporting documents and the exemption letter to any individual who requests such documents in person or in writing. You can charge only a reasonable fee for reproduction and actual postage costs for the copied materials. The law does not require you to provide copies of public inspection documents that are widely available, such as by posting them on the Interact (World Wide Web). You may be liable for a penalty of $20 a day for each day you do not make these documents available for public inspection (up to a maximum of $10,000 in the case of an annual return). Because this letter could help resolve any questions about your organization's exempt status, you should keep it with the organization's permanent records. If you have any questions, please call us at the telephone number shown in the heading of this letter. This letter affirms your organization's exempt status. Sincerely, John E. Ricketts, Director, TE/GE Customer Account Services CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2000 Applicant Organization' Shool of Performing Arts and Cultural Education, Inc. (SPACE) Address: 508 West Perkins, Ukiah, CA 95482 Executive Director: Paulette Arnold; Artistic Director: Laurel Near Name of Contact Person' Laurel Near Title of Contact Person: Artistic Director/Project Director Profit X Non-Profit Date Incorporated 1995 How long has your organization been in existence? 5 years Does your agency have an Americans with Disabilities Act Plan? X Yes ~ No Project Title' Teens Testify Project Location: 508 West Perkins Street, Ukiah, and in the community Location of additional facilities operated by your organization: Facilities in the community are rented for classes, rehearsal and performance. Description of total agency activities or services provided: See attached organization description. Amount requested: $ 2,500 Total Project Cost: $ 24,680 Please describe in detail the project or activity for which you are requesting funding. Near and Arnold's School of Performing Arts and Cultural Education (SPACE) is requesting funds to partially support the Teens Testify Project. The Teens Testify Project is a prevention education, youth training and performance project that involves high-risk youth and other teens and pm-teens in the development and performance of theater pieces aimed at preventing alcohol and other drug use and other destructive behaviors among local youth. The theatre and dance pieces will be presented at community events and in local schools throughout the year. The Teens Testify Project will address the need to provide at-risk and other youth in the Ukiah area with information and prevention education relevant to their own personal experience. The project will also address the need to support the development of youth leaders among the very high-risk populations who can serve as role models for healthy lifestyles for other very high-risk you. By involving high-risk youth in all phases of the development and performance of the material, the Teens Testify Project will address the need to provide for after-school and weekend activities for at-youth that provide a milieu for healthy developmental behaviors without drugs, alcohol or tobacco. The Teens Testify Project is a continuation and expansion of a SPACE Prevention in Action program that was initiated in 1998 and continued through June of 2000. Through this project, SPACE teachers and other trainers began to work with a culturally diverse group of 20 at-risk teen males who had taught themselves to break dance and were interested in improving their break dance and gymnastic skills. Through this project, this group of teens has formed a performance group, learned to communicate more clearly with each other and with adults, improved and expanded their dance skills, learned leadership and organizational skills and learned to speak to large audiences regarding prevention issues from their own experience. The Teens Testify Project will involve ongoing work with this core group of 20 at-risk male teens, plus 25 additional teen and pre-teen students/performers from diverse ethnic and cultural backgrounds. These youth will write, choreograph and perform a touring production that uses song, dance (break dance, hip-hop, etc.), gymnastics, dialogue and "testimony" as vehicles for presenting healthy lifestyle messages to student audiences. The project will culminate with community performances in the Ukiah Area (Wintersong, the SPACE Spring Teen Festival, the Cinco de Mayo festival, Pumpkinfest, etc.) and with in-schools performances and student-led discussions in schools in Mendocino and Lake Counties. City of Ukiah funding is being requested to support the involvement of the core team of break dancers and gymnasts in the Teens Testify Project. (While the involvement of many of the other students who are participating in the project is supported by tuition, the involvement of this group of 20 at-risk youth must be supported by fundraising and grants). These youth will meet weekly after school with project teachers to study dance, gymnastics and performance techniques. Additional training will be provided through periodic workshops focusing on various prevention education issues (making healthy choices, understanding violence, respecting one's self, peers and community). SPACE Teens Testify Project Proposal to City of Ukiah September 8, 2000 Page I Performance workshops, led by professional artists, will focus on various dance and stage techniques, including special training in stage combat ("acceptable" and safe combat with a purpose of presenting a message). Through a collaborative effort with Project Sanctuary and the Mendocino Youth Project, the Teens Testify Project will include a particular emphasis on understanding and preventing relationship violence. The project is a collaborative effort between Near and Arnold's School of Performing Arts and Cultural Education (SPACE), the Ukiah Aikido and Gymnastics (UAG), and a variety of local agencies, organizations and businesses. 2. Describe to what extent your project will specifically affect, serve, and benefit City of Ukiah residents and the specific needs within our city that your proposed project addresses. As the Ukiah area grows, among the youth population there appears to be a gradual but steady increase in gang activity, alcohol and drug use, violence, and other dangerous and destructive behaviors. To stem this tide, it is essential that we find ways, within our local community, to positively impact the values, attitudes and behaviors of our youth population. The Teens Testify Project will provide a locally developed innovative approach to information dissemination and prevention education that focuses on affecting critical life and social skills among teen and pre,teen youth in the Ukiah area. The project will utilize a contemporary theater development strategy called First Voice to provoke thought, stimulate discussion and capture the attention of youth audiences, and to demonstrate that alcohol and drug free choices exist and are chosen by youth. First Voice uses the language, stories and situations of a specific population group to dramatically explore fictional representations of the group's experiences. Youth will tell their own story in their own words. For the youth who are involved in the development and performance of the theatre piece, the project offers alternative after-school and weekend activities that provide a milieu for healthy developmental behaviors without drugs, alcohol or tobacco. And, through the training, education, skill-building, peer support and mentoring that is provided, as well as involvement in the process of creating and staging the performance, the participants will build their self-esteem, develop leadership skills, and enhance their ability to effectively communicate the prevention message to their peers. Our experience, and the experience of the youth involved in the initial phase of SPACE's prevention education program, indicates that this method of directly conveying the educational prevention message to the target audience (their peers) is a more effective strategy than some other educational approaches to the target population of teens and pre-teens. And, with a study/performance group that is culturally inclusive, the opportunity for the participants to learn communication skills necessary to convey respect for their diversity and to model that for others, especially younger students, becomes a powerful tool in adopting healthy lifestyles. The impact on the audience of school age students is further strengthened by pre and post show curriculum guides SPACE Teens Testify Project Proposal to City of Ukiah - 190-- September 8, 2000 Page 2 provided by the project for teachers whose students view the show, and through the student-led discussions that follow the shows. 1 Describe how your program will coordinate with other agencies and organizations in providing similar services to this area, to complement rather than duplicate their efforts. Where in Mendocino County are similar services provided and by whom? This project is a collaborative endeavor between SPACE, Ukiah Aikido and Gymnastics (UAG), Project Sanctuary, the Mendocino County Youth Project, the Mendocino County Department of Public Health Alcohol and Other Drug Programs Prevention in Action program, various local schools and numerous local businesses and community members. The project builds upon the existing collaborative relationships both SPACE and UAG directors have developed with Mendocino County educators over the past 20 years. This project will provide a way for educational leaders to explore possible ways the performing arts can contribute to the reduction in the use of alcohol, and other drugs by local youth. In addition, the project will work with existing agency and organization resources to assist with the education of project participants to help them gain greater awareness of health issues and the local resources available to them and their peers. Agency representatives and school administrators were actively and enthusiastically involved in the first phase of this project and will continue to be partners. Opportunities to combine performances of this group with other prevention activities, such as the Mendocino County Youth Forum, will continue to be identified. t Describe your proposed project budget (specify revenues, by sources, as well as expenditures, by type.) See Attached Budget. 5. Describe the current sources of your organization's funding. SPACE is funded by tuition, local fundraising and donations, grants and contracts. Students pay tuition for dance, music and drama classes. Access to these classes for Iow income students is created through fundraising for a scholarship program, by individual sponsorship of individual children, by contracts with local agencies that pay for the enrollment of high-risk children and youth in the SPACE classes and performances, and by grants from private foundations and the California Arts Council. Specific projects are supported through foundation and government grants. With the support of a private donor, SPACE has purchased the former Saint Mary's of the Angels Church in Ukiah and is renovating it for use as classrooms, rehearsal space and a theatre. Funding for this project comes from individual donors, foundation grants and from SPACE's theatre. 2001 capital campaign. 6. If you have received funding from the City of Ukiah in prior years, please indicate for what years and how much. SPACE Teens Testify Project Proposal to City of Ukiah Iq~- September 8, 2000 Page 3 1997 $ 500 Scholarships 1998 $1,000 Scholarships 6. What is the average rate of pay for your hourly employees? Hourly rates range from $7.00 per hour for teaching assistants to $35 per hour for master teachers. The average is estimated to be $20 per hour. SPACE Teens Testify Project Proposal to City of Ukiah September 8, 2000 Page 4 IJJ IJJ ijJ > >.9 0000 000 ~3 80000 000 C3 0 ~0 A 0 ~ ~ c 0 '0 r-- o O' 0 0 c 01'0 c c 0 ~_ c c c c c c ~c ~c ~ '~ C C ww O0 ~ ww ~ ~ ~ C C ~ ~ ~ C ~ C C C C c c ~ o o ~ ~ ~ ~ ~ ~ c c 0 0 0 .c .c 0 0 -/9q- P.O. Box 22 · Ukiah, CA 95482 ° 707-462-9370 Laurel Near & Paulette Arnold, Co-Directors SPACE is a professionally managed not-for-profit community organization founded in 1 995. is funded in part by the California Arts Council, California Endowment, National Trust for Historic Preservation, the Compton Foundation, California Department of Health, tuition and many generous donations from individuals and businesses. The school provides tuition based classes in dance, drama, and musical theater for students aged 2 1/2 through 1 8. We provide two Access Programs that are offered at no cost to participants. SPACE also is privileged to be affiliated with three programs that provide education in ethnic cultural traditions, Ballet Folklorico de Ninos, Capoiera Yokayo, Hinthil Kee Banm Pomo Group. We sponsor David Lincoln an Artist-In Residence through the California Arts Council and are active participants in arts education programs offered though two local school districts, the Ukiah Unified School District and Round Valley Unified School District. Currently SPACE is in the process of renovating and converting a mission style church built in the 1 920's to provide a performing arts theater for our program. SPACE's vision is to create a model of serving youth, families, cultural groups and communities through the performing arts -thereby-improving the essential well-being of young people everywhere. Our full mission statement describes our commitment to teaching performing arts disciplines in the context of healthy personal growth, honoring the diverse cultural traditions' in our society, and recognizing the interconnectedness and innate strength and ability of all individuals, families, cultures and communities. All our staff are experienced performing arts educators or practicing artists. They are selected for their special ability to relate to young people's training, social and developmental needs. We are proud of our teacher training program which nourishes young people who have the skills and interest to become teachers. SPACE's co-founders and directors are Laurel Near and Paulette Arnold. After collaborating for ten years directing a Performing Arts Summer Camp and other projects, they decided to found Near and Arnold's School of Performing Arts and Cultural Education. Both women have been teaching young people since 1 981. In addition to extensive experience in their respective disciplines, both directors provide the school with strong leadership in using the performing arts as a vehicle to promote healthy growth and development in children and youth and to interrupt discrimination and harassment in our society while reinforcing respect and cooperation among all people. P.O. Box 22 · Ukiah, CA95482 · 707-462-9370 Laurel Near & Paulette Arnold, Co-Directors MISSION STATEMENT 1. Create quality theatre and dance with and for young people while reinforcing respect, cooperation, decision making, self discipline and self confidence. 2. Discover innovative ways to use theatre as a force in addressing cultural and social issues which affect children and families. 3. Foster intercultural and cross cultural communications among the dance, movement and theatre arts groups and inspire a spirit of openness and validation for all styles, technical levels, and traditions in our community. 4. Provide an opportunity for training and performance at a professional level for young people seriously pursuing a performing arts career. 5. Develop stronger scholarship programs for students with economic needs. 6. Support the innate spirituality and our human potential for healing, creativity, and wholeness. Ukiah Unified School District 925 North State Street, Ukiah California 95482 ALT~RNATIV~ EDUCATION 1056 N. Bush Sl~ Ukiah. CA g5482 707. 463 · 1767 HOPLANO SCHOOL 1 Ralph BeC:her 0r. Hopland. CA 95449 707. 744.1333 FAX 707 · 744 · 1463 PRESCHOOL CENTER SPECIAL EDUCATK]411 1100 N. Busfl St.. Ukiah, CA g5482 707.4GS.33OCV02 FAX 707.4G8.3311 UKIAH HIGH 707.4G3. $253 FAX 707.463.4859 CN. PEU. A SO4OO4, 151 Mooee St.. Uldah. CA 95462 707.465 · 8701 NOKOIdlS SCHOOL 495 Wash~o~ Ave. I.ffciah. GA ~5482 707 · 463 · 5242 EAGLE' PEAK MIDDLE ~01 WeSt Rd. Redwoo~ Valley. CA 954 70 707.485.8154 YOKAYO SCHOOL 707.463.523G FAX 707.463.5297 7(X) Sch~x~ Way. Redwood Vaaey. CA 954 ?0 707.48,5 -1741 OAK MANOR SCfl(XX. 400 Oak Idam~' ~. Uldah. CA 954~2 707.463 · 5246 429 S. 0e~ St, Uklah, CA 95482 707.463.522O FRANK 71:EK SCHOOL I060 N. Bush SC. Uldah 954~ 707 · 463 · 5245 POMOLITA MIOOI. E SCHOOL 740 N. SpdnO St, Ukiah. CA 95482 707.463,5224 UKIAH AOULT SCH(X]L 105~ N. Bush St. UkJah, CA 95482 707 · 463.52! 7 GARY L. BRAWLEY, Ed.D. Interim Superintendent 707-463-5211 glb@mcoe.k12.ca.us December 9, 1999 To Whom It May Concem: Both as a site administrator and now Intedm Superintendent, I have had experience working with SPACE. Without exception, every performance they provide schools has a dual impact, first on the target audience and second on the performers themselves. · .The audience always receives a vital message about issues and concems that are of major importance to them. The message they receive is delivered in a clear, concise, creative and comprehensible manner which is entertaining and enjoyable. Secondly, the performers not only improve their personal artistic and humanistic skills, but deliver a much needed social and community need. SPACE has become a vital component to our school community and as Interim Superintendent, I strongly support their efforts to secure additional funds to support their work. Sincer y, , Gary_ Br,~v~y~d. D. // Interim/Superintendent ~ GB~h United to Increase Student Achievement District Office: 925 N. State St., Ukiah, California 95482 FAX 707 * 463 · 2120 Business Office 707 * 463 * 5292 Educational Services 707 * 463 * 5213 Personnel 707 · 463 * 5208 Personnel Commission 707 · 463 * 5205 School Support Services 707 · 463 * 5202 -/77- Ukiah Unified School District 925 North State Street, Ukiah California 95482 ALTERNATIVE EDUCATION 1056 N. Bush St., Ukiah, CA 95482 707.463 · 1767 HOPIANO SCHOOL 1 Ralph 8ettcher Dr., Hopla~d, CA 95449 707. 744.1333 FAX 707 · 744 · 1463 PRESCHOOl CENTER SPECIAL EDUCATION 1100 N. Bush St~ Ukiah, CA 95482 707.468.3300/02 FAX 707.468.3311 UKIAH HIGH SCHOOL 1000 Low Gap Rd., Ukiah, CA 95482 707.463.5253 FAX 707.463.4859 December 17, 1999 CAI. ELlA SCHOOL 151 Moore St., Ukiah, CA 95482 707. 485. 8701 NOKOMIS SCHOOL 495 Washington Ave., Uldah, CA 95482 707.463.5242 EAGLE PEAK MIDOl.[ SCHOOL 8601 West Rd., Redwood Valley, CA 95470 707. 485 · 8154 YOKAYO SCHOOL /90 S. Oora St., Uldah, CA 95482 707 · 463. 5236 FAX 707.463 · 5297 REDWOOD VALLEY SCHOOL 700 School Way, Redwxxld Valley, CA 95470 707 · 485 · 8741 OAK MANOR SCHOOL 400 Oak Manor Dc. Uldah, CA 95482 707 · 463. 5249 SOUTH VALLEY HIGH SCHOOL 429 S. Dera SI., Ukiah, CA 95482 707.463. 5220 FRANK ZEEK SCHOOL 1060 N. BUsh St., Uldah 9548~ 707.463.5245 POMOUTA MIOOLE SCHOOL 740 N. Spdrig St., Ukiah, CA 9548~ 707,463. 5224 UKIAH AOUL]' SCHOOL 1056 N Bush SL, LlkJah, CA 95482 ?07. 463 · 5217 GARY L. BRAWLEY, Ed.D. Interim Superintendent 707-463-5211 glb@mcoe.k12.ca.us Laurel Near SPACE Dear Laurel: This letter is to express my appreciation for being able to participate in the Yokayo Arts Project at Hopland School. The presence of David Lincoln as our artist in residence has enhanced our school climate immensely. One of our school focuses this year is to increase our knowledge about the Pomo culture and to create an environment of appreciation for the Pomo culture. David has contributed to this in so many ways. His drum project has allowed our children to participate in the whole process of curing a deer hide to hollowing out the log, to the assembly of the drum. It is a rare opportunity for children to participate in a long term artistic project with such a wonderful product. We have also had to opportunity to learn more through his story telling and through his dancing for us and with us. It is a rare gift that we have been given, and we wish to express our acknowledgment and appreciation. In addition, we would like very much to thank you for the wonderful production, "Prevention in Action," that you brought to Hopland School. Not only were there good healthy lifestyle messages, but it was also wonderful for the children to see past students at our school and other children that they know in the community engaged in healthy wholesome activity. It was both educational and inspirational. We are hoping to continue our relationship with SPACE through the years, and to expand SPACE activities to our own site someday, when we can procure funding to offer our low income students a local performing arts opportunity. In the meantime, I would like to express my appreciation for all your creative and sensitive work in our community. Sincerely, Gloria Jarrell Principal United to Increase Student Achievement District Office: 925 N. State St., Ukiah, California 95482 FAX 707 · 463 · 2120 Business Office 707 · 463 · 5292 Educational Services 707 · 463 · 5213 Personnel 707 · 463 - 5208 Personnel Commission 707 · 463 · 5205 School Support S~rvices 707 ° 463 · 5202 T.. a _-39~_-J Ukiah Unified School District 925 North State Street, Ukiah California 95482 1 ~ 8~t~,~ ~.. ~3~t, CA ~.~49 x~/.744,13.~J I~X ~7,144,14~ I,I~.~L CEIIIlR SI~:CIAL BJUQITIOII 7G. 4~l, ~$rXIA~ ~AX ~7.4~1.3~1 ! .1154 ?07.4~.~ GARY L, nRAWLEY, Ecl.I). Interim Supari~le~dent 707,46~-5211 glt)~rncoc.k12,ca, us To: Laurel Near, Co-Director S.P.A.C.E. From: Robert Frazsinello, Principal, Nokomis School Regarding: Healthy Life Style Dance Tour Date: 11 Janurary 2000 Dear Laurel: Nokomis School would like to thank you for the entertaining and productive dance presentation your group shared with us on 2 December 2000. The dance performances were moat impressive, your daneem demonstrated magrdficent skill and talent. Our 4~, 5~, & 6~h Grade students were enthusiastically engaged throughout the assembly, l~ae dancers practiced. model behavior as they organized for this assembly. Our atudents are impressionable and observed your older performers in all that they did, from the gentle and courteous ways they conducted themselves while preparing for the assembly, through the incredible components of their dance,s, to the meaning~l messages they shared. I described your groups performance as entertaining and productive. Given the talent you have cultivated for your members, the entertaining part wa~ a natural. Productive describes the content of the messages delivered before and dttdng your presentation. The teacher guides you pro~'ided our school were helpful in helping our students realize the inseparable connection between "Healthy Life Style" m~d success in goal attainment. The messages were delivered from young aduks who served a,$ models for our students. Some deliveries were more polished than others, but all came from the heart and heard clearly by our younger Nokomis children. Thank you again for sharing your group's talent, with us. The performance received very positive reviews from staff, parents, and students alike. S.P.A.C.E. is one of those programs that is a gift for Uki~. Sincerely, Pomolita Middle School 740 North Spring Street. Llidah, Ca 95482. (707) 463-5224. FAX (707) 463-5203 Raymond Chadwick, Principal. Gayle Devries, Assistant Principal. David ~, Assistant Principal. January 19, 2000 To Whom It May Concem: On Thursday, Dec. 9, 1999, the entertainment group "SPACE" performed for the Pomolita School student body. The dancing singing, and acrobatics were well received by the students who were, on the most part, captivated by its pace and energy. After establishing credibility with the students through their talent, some of the performers spoke to the students about goal setting and priorities for success in life .... and the students listened. The greatest impact of the performance was the message, as establishing trust with the middle school age group is a difficult task, but achieved by the performers by relating their own experiences. We greatly appreciated SPACE'S presentation at Pomolita, and would welcome a return visit any time. David Gow Assist. Principal ~'~A Califomia Distinguished School -JO0 -- EAGLE PEAK MIDDLE SCHOOL 8601 West Rd. Redwood Valley, CA 95470 (707)-485-8154 Jim Larson, Principal Carolyn Johnson, Asst. Principal Dr. Gary Brawley, Superintendent Ukiah Unified School District January 14, 2000 To Whom It May Concern: On December 6th, 1999, our school gymnasium was packed to the roof with students waiting for a performance that had been arranged for them by the school administration. Smiles were few, and general moaning and groaning could be heard throughout the audience. Then the music started! Performers bounced to the floor from all corners! THE HEALTHY LIFE STYLES TOUR had entered the building. Through song, dance, gymnastics and speech, a strong message of anti-drugs and positive school involvement permeated the room. Our students were spellbound, held captive by a group of talented peers with a message of hope and inspiration. Bravo!! We would welcome this performance time-and-time again. Car~l. yn Johnson /2 Assistant Principal Eagle Peak Middle School -30/-- INTERNAL REVENUE SERVICE DISTRICT DIRECTOR 1244 SPEER BLVD., SUITE 442 4900 DEN DENVER, CO 80204-3583 Date: OV 13 1996 NEAR & ARNOLDS SCHOOL OF PERFORMING ARTS AND CULTURAL EDUCATION INC P.O. BOX 22 UKIAH, CA 95482 DEPARTMENT OF THE TREASURY Employer Identification Number: 68-0379044 Case Number: 956260061 Contact Person: EO CUSTOMER SERVICE Contact Telephone Number: (213) 894-2289 Accountidg Period Ending: December 31 Foundation Status Classification: 509(a)(2) Advance Ruling Period Begins: December 20, 1995 Advance Ruling Period Ends: December 31, 1999 Dear Applicant' Based on information you supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from federal income tax under section 501(a) of the Internal Revenue Code as an organization described in section.501(c)(3). Because you are a newly treated organization, we are not now making a final determination of your fdundation status under section 509(a) of the Code. However, we have determined that you can reasonably expect to be a publicly supported organization described in section 509(a)(2). Accordingly, during an a,.~Fance ruling period you will be treated as a publicly supported organizatib~, and not as a private foundation. This advance ruling period begins and ends on the dates shown above. Within 90 days after the end of your advance ruling period, you must send us the information needed to determine whether you have met.the require- ments of the applicable support test during the advance ruling period. If you establish that you have been a publicly supported organization, we will classi- fy you as a section 509(a)(1) or 509(a)(2) organization as long as you continue to meet the requirements of the applicable support test. If you do not meet the public support requirements during the advance ruling period, we will classify you as a private foundation for future periods. Also, if we classify you as a private foundation, we will treat you as a private foundation from your beginning date for purposes of section 507(d) and 4940. Grantors and contributors may rely on our determination that you are not a arivate foundation until 90 days after the end of your advance ruling period. If you send us the required ~formation within the 90 days, grantors and =ontributors may continue to rely on the advance determination until we make ~ final determination of your~oundation status. If we publish a notice in the Internal Revenue Bulletin stating that we ~ill no longer treat you as a~Publ~cly supported organization, grantors and :ontributors may not rely on this'determination after the date we publish the .~' , ? Letter 1045 (DO/CG) INTERNAL REVENUE SERVICE P. O. BOX 2508 CINCINNATI, OH 45201 DEPARTMENT OF THE TREASURY Date: NEAR & ARNOLDS SCHOOL OF PREFORMING ARTS & CULTURAL EDUCATION 508 W PERKINS ST UKIAH, CA 95482 Dear Applicant: Employer Identification Number: 68-0379044 DLN: 17053078712000 Contact Person: ERIK FILIAULT Contact Telephone Number: (877) 829-5500 Our Letter Dated: November 1996 Addendum Applies: No ID# 31303 This modifies our letter of the above date in which we stated that you would be treated as an organization that is not a private foundation until the expiration of your advance ruling period. Your exempt status under section 501(a) of the Internal Revenue Code as an organization described in ~ection 501(c) (3) is still in effect. Based on the information you submitted, we have determined that you are not a private foundation within the meaning of section 509(a) of the Code because you are an organization of the type described in section 509(a) (2) . Grantors and contributors may rely on this determination unless the Internal Revenue Service publishes notice to the contrary. However, if you lose your section 509(a) (2) status, a grantor or contributor may not rely on this determination if he or she was in part responsible for, or was aware of, the act or failure to act, or the substantial or material change on the part of the organization that resulted in your loss of such status, or if he or she acquired knowledge that the Internal Revenue Service had given notice that you would no longer be classified as a section 509(a) (2) organization. You are required to make your annual information return, Form 990 or Form 990-EZ, available for public inspection for three years after the later of the due date of the return or the date the return is filed. You are also required to make available for publi~-insPection your exemption application, any supporting documents, and your exemption letter.. Copies of these documents are also required to be provided to any individual upon written or in person request without charge other than reasonable fees for copying and postage. You may fulfill this requirement by placing these documents on the Internet. Penalties may be imposed for failure to comply with these requirements. Additional information is available in Publication 557, Tax-Exempt Status for Your organization] or you may call our toll free number shown above. If we have indicated in the heading of this letter that an addendum applies, the addendum enclosed is an integral part of this letter. Letter 1050 (DO/CG) -2- NEAR & ARNOLDS SCHOOL OF PREFORMING Because this letter could help resolve any questions about your private foundation status, please keep it in your permanen~ If you have any questions, please contact the person whose name and telephone number are shown above. Sincerely yours, Steven T. Miller Director, Exempt Organizations Letter 1050 (DO/CG) 3>( CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2O0O Application/Organization: Soroptimist Intl of Ukiah, IncOate: Address: P.o. Box 701, Ukiah, CA 95482 9/6/oo President: ~~e' Db'~fdr: Sharon Barker Name of Contact Person: Title of Contact Person: Tina Rorabaugh Chairman Phone: 707 462-9099] Profit ×x Non-Profit Date Incorporated Phone' Bus: 462-1578 How long has your organization been in existence? 1976 (please attach evidence) Organization since 1921 Local Club: 1949 No Does your agency have an Americans with Disabilities Act Plan? ×× Yes ×× Project Title: Fire Safety House Project Location: p. o. Box 701, Ukiah, CA 95482 Location(s) of additional facilities operated by your organization: SI of Ukiah is one of over 10,000 clubs in 114 countries throughout the world. Soroptimist headquarters Suite 1000, Two Penn Center Plaza, Philadelphia PA 19102-1883 Description of total agency activities or services provided: Service to our community. Amount requested: $. lO,0O0.00 Total Project Cost $ 28,000.00 -1- - 205 - o Please describe in detail the project or activity you are requesting funding for. Fire Safety House is a mobile classroom featuring child sized rooms and real life hazards like smoke and heat. This creates the environment that provides children with the knowledge needed to prevent fires and steps to follow in case of a real fire. . Describe to what extent your project will specifically affect, serve, and benefit City of Ukiah residents and the specific needs within our City that your proposed project addresses. Prevent fire and deaths due to fires. , Describe how your program will coordinate with other agencies and organizations in providing similar services to this area, to compliment rather than duplicate their efforts. Where in Mendocino County are similar services provided and by whom? Will be coordinated with the Mendocino County Fire Chiefs Assn and will be the only one of its type in Mendocino Co. . Describe your proposed project budget (specify revenues, by sources, as well as expenditures, by type). Cost of project: $28,000.00. $12,000.00 will come from our existing service account. Balance from other sources, such as other service organizations and possible grants. . Describe the current sources of your organization's funding. Various fund raisers, such as the sale of Sees Candy; sale of Lobsters, 300 Club, etc. . If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much. N/^ o What is the average rate of pay for your hourly employees? N/A - All volunteers 4:Can:FundApp.800 Thank you for completing this application! -2- -Oob - CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2000 Application/Organization: Sun House Guild Address: 431 S. Main Street Ukiah, CA 95482 Date: 9/7/00 Executive Director: Nancy Baltins Name of Contact Person' Sherrie Smith-Ferri Phone: 462-8093 Title of Contact Person: Museum Director Profit x Non-Profit Date Incorporated 1978 Phone: (707)467-2836 How long has your organization been in existence? (please attach evidence) 22 years Does your agency have an Americans with Disabilities Act Plan? __ Yes __ Project Title: Multi-Media Equipment for Class/Group Meeting Room x No Project Location' Grace Hudson Museum Location(s) of additional facilities operated by your organization: not applicable Description of total agency activities or services provided: The Sun House Guild provides on-going support for the Grace Hudson Museum. The Guild supplies the Museum with funds to organize and mount exhibitions, publicize the Museum and present public programs. Guild members volunteer as Museum docents, Museum gift store clerks, and hosts/hostesses at Museum receptions and special events. Amount requested: $. 2,500 Total Project Cost $ 7,500 -1- 1. Please describe in detail the project or activity you are requesting funding for. We are requesting funds to purchase multi-media equipment for the new class/group meeting room which will be built as part of the Museum expansion and remodeling project. Educational programs on local Native American cultures, early inland Mendocino County history, Grace Hudson's art, and other topics related to Museum exhibitions will be presented to local classes and other groups in this room. These presentations will require the use of such equipment as a multi-media projector for computer and video presentations, an overhead projector, a large projection screen, and a portable public address sys~:em. 2. Describe to what extent your project will specifically affect, serve, and benefit City of IJkiah residents and the specific needs within our City that your proposed project addresses. The Grace Hudson Museum is the only museum in Ukiah, and the largest of 9 small Museums located in Mendocino County. An increasingly important cultural and educational resource for our entire community, the Museum produces rich inter-disciplinary art, history and anthropdogy exhibitions and public programs. Some 2,000 local school children visit the Museum annually; for many this is their first museum experience. In the past, the Museum has not had the space to be able to regularly provide these classes with orientations or special presentations. The construction of the new wing, funded entirely by private monies raised by the Guild, will house such a space. The Guild is also undertaking the furnishing of the new wing. We are requesting funding for multi-media equipment which staff would use in the new meeting room to present dynamic educational programs, seminars, lectures, etc. The equipment would be used throughout the coming years to benefit local elementary and secondary school classes, along with Mendocino College classes, and interested groups of adults. Through such presentations, young and adult community members will learn about, and gain an appreciation for, our area's diverse cultural, artistic, and historical heritage. 3. Describe how your program will coordinate with other agencies and organizations in providing similar services to this area, to compliment rather than duplicate their efforts. Where in Mendocino County are similar services provided and by whom? Like the Hudson Museum, the Held-Poage Research Library in Ukiah also focuses on local history. However, it is designed for use by individual, adult researchers. The Mendocino County Museum in Willits offers County schods some educational resources in the shape of several booklets focusing on their permanent collections. However, the live, multi-media programs that the Hudson Museum is proposing to make available for classes and other interested groups would be unique. The Museum would partner with the Ukiah Unified Schod District, Mendocino College, and interested groups like Boy and Girl Scouts, Leadership Mendocino, the Chamber of Commerce, and the American Association of University Women to present programs for their members that highlight local heritages and histories. 4. Describe your proposed project budget (specify revenues, by sources, as well as expenditures, by type). Total Budget for Multi-media Equipment: $7,500 Multi-media Projector ($5,000);, Overhead Projector ($500); Large Projection Screen ($300); Portable PA System ($400); Multi-media Equipment Cart ($260); Easel with Dry Erase Board ($300); Slide Projector ($665); Extra Slide Projector Lamp ($40); Laser Pointer ($35). Proposed Sources for Equipment Funds: City of Ukiah ($2,500); Private Donations ($2,500); Business Foundations ($2,500) 5. Describe the current sources of your organization's funding. Donations from private individuals, family and business foundations; grant awards from state agencies; membership dues; profits from the Museum gift store; proceeds from fund-raising events. 6. If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much. The Sun House Guild has never received funding from the City of Ukiah. 7. What is the average rate of pay for your hourly employees? Not applicable. 4:Can:FundApp.800 Thank you for completing this application! Su'-Lnouae Guild P. O. Box-865 Dc;---,:tmcnt ~,' the T:'easur/ . Our Letter Oated: Person tn C:ontac~: Desk Officer This modifies our let%er of the above date in which we stated that you would be .treated as an or~=ni~--~-%ion which i~ not a private £oun~,~tion un%ii the expi,-~tion of your '~vance ruiin5 period. Based un the lnfor~ntion you -~ubmitted. we have determined' that you are not a pr=~%e founda%icn ..~thin the meanin~ of section ~Dg(&) of the in%s,-n~i Revenue Code. becnuse you are an or~.niz~ticn of the type described in sac%~cn "~?O(B)(~)(A)(~.~). Your exempt a-~%tus under section §01(c)(~) of co~e ia still in Gr~.%ors and con%rlbu%ors --"ay rely on this determinatlo~until the' In{efT. a! Revenue Se~zice publishes nosice to the con%r~rT. However. a gr~n~or or ~ contribuzor ~y no% rol~ on ~is ~%e~%ion if he or she in ~:r~ responslhle for. or '~ a~re or. the =ct or f~lure to ~: resui%sd ~n.your loss of sec=ion "~70(B)(9)(A)(~). sta%~, or ac~x~d knowledge %ha~ the. Internal Revenue Semite ~d ~en notice ~at you ~e removed from cl~sific=%ion~ ~ = sec%ion Seczu=e ~hia !otter =~uld held res~lve ~y ques~lo~ =bout '~our founds%ion status, please keep it in your pe~en= If you h~ve ~Y question=, plebe 'dontact ~e person whose ~e ~d telephone n~ber =re shbwn above. ~nc~%~, '~ou~. District Director- P.O. -=ox 25040, San Franchco. C--.lif. 941 02 Lett=r 1050 (DO) {7 - CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2000 Application/Organization: ~.~?'/~,~ ('~, ,,, ,,, ,,,. ~.,, ,/)-,-~ ~'~ Date' / Address: At). ~¢,~ /35".2 Executive Director: Name of Contact Person' O,~v/~ Z ~_ ~,-,~, Title of Contact Person: J/f~_,~--!~,~s,,~,~. ~' Phone: Profit ..-/ Non-Profit Date Incorporated / (please attach evidence) How long has your organization been in existence? ? ~ ,,,,~-5 / Does your agency have an Americans with Disabilities Act Plan? Yes ,,,' No Project Title' ~"~p~, / ~,--~ ~ ~.~q-:~ /~¢~.-/~j.~ Project Location: ~ ,~ ~.--.~. ~..~. ,~,~';~ ..,¢,,~ /-~~'~~ {_./,~.,~,/,. Location(s) of additional facilities operated by your organization: Description of total agency activities or services provided: Amount re'quested: $ ~. ,~ 0~ -- Total Projeot Cost -1- INTERNAL REVENUE SERVICE DISTRICT DIRECTOR P. O. BOX 2508 CINCINNATI, OH 45201 Date: JUL 1 3:998 UKIAH COMPIUNITYARTS CENTER C/O DEBRA DOERING 7160 BLACK BART TRAIL REDWOOD VALLEY, CA 95470 DEPARTMENT OFTHE TREASURY Employer Identification Number: 68-0382294 DLN: 318135244 Contact Person: EO CUSTOMER SERVICE Contact Telephone Number: (213) 894-2289 Accounting Period Ending: June 30 Foundation Status Classification: 170(b) (1) (A) (vi) Advance Ruling Period Begins: January 6, 1997 Advance Ruling Period Ends: J~e 30, 2001 Addendum Applies: Yes Dear Applicant: Based on information you supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from federal income tax under section 501(a) of the Internal Revenue Code as an organization described in section 501(c) (3). Because you are a newly created organization, we are not now making a final determination of your foundation status under section 509(a) of the Code. However, we have determined that you can reasonably expect to be a publicly supported organization described in sections 509(a) (1) and 170(b) (1) (A) (vi) . Accordingly, during an advance ruling period you will be treated as a publicly supported organization, and not as a private foundation. This advance ruling period begins and ends on the dates shown above. Within 90 days after the end of your advance ruling period, you must send us the information needed to determine whether you have met the require- ments of the applicable support test during the advance ruling period. If you establish that you have been a publicly supported organization, we will classi- fy you as a section 509(a) (1) or 509(a) (2) organization as long as you continue to meet the requirements of the applicable support teol~, if you dc not meet the public support requirements during the advance ruling period, we will classify you as a private foundation for future periods. Also, if we classify you as a private foundation, we will treat you as a private foundation from your beginning date for purposes of section 507(d) and 4940. Grantors and contributors may rely on our determination that you are not a private foundation until 90 days after the end of your advance ruling period. If you send us the required information within the 90 days, grantors and contributors may continue to rely on the advance determination until we make a final determination of your foundation status. If we publish a notice in the Internal Revenue Bulletin stating that we Letter 1045 (DO/CG) UKIAH COMt41/NITY ARTS CENTER -2- will no longer treat you as a publicly supported organization, grantors and contributors may not rely on this determination after the date we publish the notice. In addition, if you lose your status as a publicly supported organi- zation, and a grantor or contributor was responsible for, or was aware of, the act or failure to act, that resulted in your loss of such status, that person may not rely on this determination from the date of the act or failure to act. Also, if a grantor or contributor learned that we had given notice that you would be removed from classification as a publicly supported organization, then that person may not rely on this determination as of the date he or she acquired such knowledge. If you change your sources of support, your purposes, character, or method of operation, please let us know so we can consider the effect of the change on ' your exempt status and foundation status. If you amend your organizational document or bylaws, please send us a copy of the amended document or bylaws. Also, let us know all changes in your name or address. As of January 1, 1984, you are liable for social security taxes under the Federal Insurance Contributions Act on amounts of $100 or more you pay to each of your employees during a calendar year. You are not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA) . Organizations that are not private foundations are not subject to the pri- vate foundation excise taxes under Chapter 42 of the Internal Revenue Code. However, you are not automatically exempt from other federal excise taxes. If you have any questions about excise, employment or other federal taxes, 1 let us know. , p ease Donors may deduct contributions to you as provided in section 170 of the Internal Revenue Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. Donors may deduct contributions to you only to the extent that their contributions are gifts, with no consideration received. Ticket purchases and similar payments in conjunction with fundraising events may not necessarily qualify as deductible contributions, depending on the circumstances. Revenue Ruling 67-246, published in Cumulative Bulletin 1967-2, on page 104, gives guidelines regarding when taxpayers may deduct payments for admission to, or other participation in, fundraising activities for charity. You are not required to file Form 990, Return of Organization Exempt From Income Tax, if your gross receipts each year are normally $25,000 or less. If you receive a Form 990 package in the mail, simply attach the label provided, check the box in the heading to indicate that your annual gross receipts are normally $25,000 or less, and si~n the return. Because you will be treated as a public charity for return filing purposes during your entire advance ruling period, you should file Form 990 for each year in your advance ruling period .' that you exceed the $25,000 filing threshold even if your sources of support do not satisfy the public support test specified in the heading of this letter. Letter 1045 (DO/CG) UKIAH COMMUNITY ARTS CENTER -3- If a return is required, it must be filed by the 15th day of the fifth month after the end of your annual accounting period. A penalty of $20 a day is charged when a return is filed late, unless there is reasonable cause for the delay. However, the maximum penalty charged cannot exceed $10,000 or 5 percent of your gross receipts for the year, whichever is less. For organizations with gross receipts exceeding $1,000,000 in any year, the penalty is $100 per day per return, unless there is reasonable cause for the delay. The maximum penalty for an organization with gross receipts exceeding $1,000,000 shall not exceed $50,000. This penalty may also be charged if a return is not complete. So, please be sure your return is complete before you file it. ~ You are not required to file federal income tax returns unless you are subject to the tax on unrelated business income under section 511 of the Code. If you are subject to this tax, you must file an income tax return on Form 990-T, Exempt Organization Business Income Tax Return. In this letter we are not determining whether any of your present or proposed activities are unre- lated trade or business as defined in section 513 of the Code. You are required to make your annual return available for public inspection for three years after the return is due. You are also required to make available a copy of your exemption application, any supporting documents, and this exemption letter. Failure to make these documents available for public inspection may subject you to a penalty of $20 per day for each day there is a failure to comply (up to a maximum of $10 000 in the case of an annual return). ' You need an employer identification number even if you have no employees. If an employer identification number was not entered on your application, we will assign a number to you and advise you of it. Please use that number on all returns you file and in all correspondence with the Internal Revenue Service. This determination is based on evidence that your funds are dedicated to the purposes listed in section 501(c) (3) of the Code. To assure your continued exemption, you should keep records to show that funds are spent only for those purposes. If you distribute funds to other organizations, your records should show whether they are exempt under section 501(c) (3) . In cases where the recipient organization is not exempt under section 501(c) (3), you must have evidence that the funds will remain dedicated to the required purposes and that the recipient will use the funds for those purposes. If you distribute funds to individuals, you should keep case histories showing the recipients' names, addresses, purposes of awards, manner of selec- tion, and relationship (if any) to members, officers, trustees or donors of funds to you, so that you can substantiate upon request by the Internal Revenue Service any and all distributions you made to individuals. (Revenue Ruling 56-304, C.B. 1956-2, page 306.) Letter 1045 (DO/CG) UKIAH COMMUNITY ARTS CENTER -4- If we said in the heading of this letter that an addendum applies, the addendum enclosed is an integral part of this letter. Because this letter could help us resolve any questions about your exempt status and foundation status, you should keep it in your permanent records. If you have any questions, please contact the person whose name and telephone number are shown in the heading of this letter. Enclosure (s): Addendum Form 872-C Sincerely yours, District Dire r Letter 1045 (DO/CG) 1. Please describe in detail the project or activity you are requesting funding for. We are requesting funding to create a temporary community arts center in downtown Ukiah. During that time we will: host one major community multicultural arts event (e.g. a community Christmas fair, a recycled media art contest, a Dia de los Muertos art and altar exhibit); conduct at least two hands-on, arts-related family workshops (e.g. mask-making, kite-making and flying, sketching, basic photography); and install a temporary art gallery to show off the creative artwork of local residents, whether they be professional or amateur artists. We will do this for the purpose of demonstrating, in a visible and tangible way, the importance and feasibility of a permanent arts center in the Greater Ukiah Valley. 2. Describe to what extent your project will specifically affect, serve, and benefit City of Ukiah residents and the specific needs within our City that your proposed project addresses. The greater Ukiah valley desperately needs.a secure, permanent facility for the arts and culture. Every community needs a safe, accessible focal point where its residents can meet freely and regularly to participate in a healthy exchange of expression and can take pride in their community's cultural uniqueness. Ukiah, the county seat, is one of the few towns within the county that does not have any form of a physical arts center, while, ironically, Mendocino County has the largest number of artists per capita in California and one of the largest artist populations in the nation. It is no coincidence that Ukiah has a growing incidence of graffiti in its most public places. Graffiti is often the result of young people's frustration at having nowhere to go to identify and express themselves in their community. The obvious artistry of much of their "tag" work is evidence that they take pride in their personal expression, as destructive as it may be. An arts center can provide a healthy outlet for people of every age to express their feelings and concerns in a cross-generational exchange. Also, our city needs to develop its own cultural identity before it is too late. Frustrated by the lack of local cultural and aesthetic distinction in the inland county area, many of our residents often go to Healdsburg, Mendocino or Booneville for artistic and cultural stimulation. As more and more people move into the county to flee the fast pace of "The City," bringing with them a sophisticated and diverse appreciation for the arts and culture, we need to keep up. Ukiah's downtown needs to come alive. It needs something to set itself apart from all the other small bedroom communities along the Highway 101 corridor which are competing to attract tourists. Historically, the most desirable neighborhoods have sprouted from well-established artist communities, such as Soho, Venice Beach, Long Beach, and, closer to home, Mendocino. An arts center can only enhance and enliven Ukiah's languishing weekend and night life and build its image as an attractive place to visit and live. Describe how your program will coordinate with other agencies and organizations in providing similar services to this area, to compliment rather than duplicate their efforts. Where in Menodcino County are similar services provided and by whom? UCAC has always collaborated with a large number of local community organizations, including schools at all levels, the Greater Ukiah Chamber of Commerce, Nuestra Casa, Grace Hudson Museum, Ukiah Players Theater, the Redwood Empire Fairgrounds, and other county arts centers, to name a few. We will recruit participants, mentors and teachers for our arts center from local schools, Nuestra Casa, Mendocino College and other arts centers and arts organizations in the area. We plan to obtain publicity support from local newspapers and local radio stations, which have generously provided publicity for our past events. Of course, we will seek guidance from the other arts centers in Mendocino County, particularly the Willits Arts Center, which was one of our first major supporters. It is impossible for us to duplicate the services we offer in the Ukiah Valley because we are the only non-profit arts organization in the Greater Ukiah area which focuses on providing a physical center for the arts, particularly the visual arts. While there are many parks and outdoor recreational facilities available in Ukiah, there is virtually no permanent, publicly-accessible site in the Ukiah valley where local artists and interested citizens can meet to produce, display, teach, share and advocate their work. 4. Describe your proposed project budget (specify revenues, by sources, as well as expenditures, by type). ANTICIPATED REVENUES New membership dues In-kind services & contributions Art supplies donations On-Site Fundraising $ 15O. 00 600.00 50.OO 2OO.00 $1,ooo.oo CURRENT ASSESTS Insurance policy Cash on hand Coverage: $ 1,000,000.00 300.00 EXPENDITURES Rent at site to be arranged @ $1,200 per month for 3 months Utilities Arts supplies for workshops Phone Office supplies Office and other furniture rental Printing Postage Sign Administrative support Security, waste mgmt., bdlg. maintenance Expert legal/administrative advice (in-kind) Insurance 3,600.00 500.00 500.00 2O0.OO 200.00 200.00 150.00 50.00 100.00 450.00 370.00 300.00 300.00 $ 6,820.00 Amount contributed by UCAC and in-kind donors = $1,300 Amount requested from City of Ukiah = $5,520 5. Describe the current sources of your organization's funding. UCAC is currently supported by membership dues, small donations from local businesses and private donors, and in-kind contributions. We have never had any paid employees. The money we have budgeted for "administrative support" is a modest, one-time stipend for overseeing the projects described herein. Our goal as a permanent arts center is to become a viable, sustainable, and permanent asset to the greater Ukiah community. 6. If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much. Not applicable. 7. What is the average rate of pay for your hourly employees? To this date we have never paid any of our members, board members or supporters for their work. All of our activities and services, including art exhibit installation and supervision, event organization, jurying of artwork, funding research, publicity, grant writing, workshop and seminar instruction, general administration and even bookkeeping have always been carried out by UCAC's volunteer members, board members and friends, with no compensation of any kind. After we have successfully secured a permanent facility and an adequate financial base, we plan to hire an Executive Director, Secretary- Bookkeeper, and Maintenance Worker. 4 UKIAH COMMUNI III ~~~//// 888 North State Street, Ukiah, CA 95482 · (707) 462-8879° E4X 462-0654 Il! ~ Crisis Line: 463-HELP, 1-800-575-HELP-- Food Bank: (707) 463-2409 September 7, 2000 Candace Horsley, City Manager City of Ukiah 300 Seminary Ave. Ukiah, CA 95482 Dear Ms. Horsley- Please find enclosed the Ukiah Community Center's application for the first round of funding for the City's Non-Profit Community Based Organization Grants Program. We are very pleased with the City's current and past support of the UCC, and are excited about new directions that the UCC is taking. Included in that is the new proposed Community Partnership Project described in the enclosed application. If you have any questions please contact me at 462-8879. Sincerely, Laura Golino de Lovato Executive Director -Riq- A United Way Agency Providing Crisis, Emergency and Community Service since 1971. CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2OOO Application/Organization: Ukiah Community Center (UCC) Address: 888 N. State St., Ukiah, CA 95482 Executive Director: Laura Golino de Lovato Name of Contact Person: Laura Golino de Lovato Title of Contact Person: Laura Golino de Lovato Profit Non-Profit Date: September 7, 2000 Phone: 462-8879 Phone: 462-8879 Date Incorporated August 21, 1971 (please attach evidence) How long has your organization been in existence? 29 years Does your agency have an American with Disabilities Act Plan? ~ Yes X No The UCC is not required to have an ADA Plan. However, we are committed to full access for person with disabilities and have an employment policy of accommodating disabled persons. We will be working this fall with Community Resources for Independence to begin developing an ADA plan. Project Title: Community Partnership Project Project Location: 888 No. State St., Ukiah, CA 95482 Location(s) of additional facilities operated by your organization: none Description of total agency activities or services provided: Programs include the Food Bank, Temporary Assistance Program, the Crisis Line, Homeless Prevention Program, Supportive Housing Program, Holiday Sharing Project, the Free Store, and Volunteer Center (currently being expanded). Amount requested: $2,500 Total Project Cost: $5,000 1 - JO- 1. e Please describe in detail the project or activity you are requesting funding for. As the Ukiah Community Center (UCC) starts its third decade of service to the greater Ukiah community, it is also expanding to serve more of the community. The Community Partnership Project is a new project for the UCC. This pilot project will focus on bringing different segments of the community together through existing events and a new project, using the UCC as a "conduit." All- volunteer community groups and single event groups, such as Ukiah Bike Week and The Martin Luther King, Jr. event, provide a great service and benefit to our community. They exemplify volunteerism, enrich our population through opportunities to participate in activities, provide venues for sharing ideas, and involve all age groups of our citizenry. An additional part of this pilot project is a small Community Garden located adjacent to the UCC building. Community gardening volunteers have already expressed interest. Gardening has long been known to have a range of beneficial affects, and community gardening has traditionally brought people together in a "neutral" environment that leads to a feeling of community ownership. UCC will use the gardening project to bring members of the community together with our current clients, clients from other agencies, and local businesses, so that segments of the population will come together instead of operating in isolation. The UCC is requesting $2,500.00 to support the publicity/advertising portion of this project. Describe to what extent your project will specifically affect, serve, and benefit City of Ukiah residents and the specific needs within our City that your proposed project addresses. The Community Partnership Project will impact those residents of the city that are already touched by the two events and one program that will "pilot" this project. Ukiah Bike Week alone involved 350 volunteers, donors and participants. With additional support and publicity from the UCC, the impact would increase by at least 25%. The needs of the citizens of the City of Ukiah go beyond basic services. Free events provide social interaction among residents, exposure to residents of different ages, cultures, etc., and mental and physical stimulation. In short, these types of activities enrich our community. This program also provides additional fun volunteer opportunities for city residents that will compliment existing opportunities, as well as provide more volunteers for each event. This address the common problem of volunteer "burnout" which often leads to the dissolution of an event. Describe how your program will coordinate with other agencies and organizations in providing similar services to this area, to compliment rather that duplicate their efforts. Where in Mendocino County are similar services provided and by whom? Coordination is at the heart of the Community Partnership Project. UCC will work with and support existing projects with the goal of increasing their scope, instead of creating competing projects. Our future neighbor, County Mental Health, is interested in participating in the gardening projects as a job training venue for their clients who will live in the new apartments to be built adjacent to UCC. Because the UCC will work with existing groups, in both an oversight and supportive role, their will be maximization of the impact of these events on the community. To our knowledge, there is no other organization acting in this capacity in the greater Ukiah area. . Describe your proposed budget (specify revenues, by sources, as well as expenditures, by type). Cash Donations (individuals and business) Value of in-kind contributions and volunteers City of Ukiah (proposed) $1,000 $1,500 $2,500 $5,000 Advertising/Publicity Supplies (refreshments, copying, paper, etc.) Insurance, utilities, other overhead $3,500 $ 5OO $1,000 $5,000 . Describe the current sources of your organization's funding. City FESG, City Low & Moderate, Crisis Line contracts, donations, Ukiah Daily Journal food drive, Mendocino County Shelter Contract, Mendocino County Supportive Housing Contract, Special Events, United Way, FEMA, other, . If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much. 1988 $2,500; 1989 unkonwn; 1990 $3,500; 1991 $2,500; 1992 $5,000 plus utility discount; 1993 $4,000; 1995 unknown; 1998 $4,460; 1999 $40,000. 7. What is the average rate of pay for your hourly employees? $9.27/hr plus benefits valued at 24.5% of wages. Ulcia/3 Con=reunify Cancer and Coffahouse 665 Nor-~% St. ar..e SI:reef Ukiah, Cali£orni= DePa:~ment of the Treasury ST :EO: 79-47 ..]de~tih~ation NU~ - 77~:~70 ~ , Accountin[ Period Endin~ June 30 9go Required: :~ Yes ~ No Person to Contact: F. erb See Contact Teteol~one Humidor: (6, L5) 556-L58§ Dear .Applicant' Based on in£or:.~tion supplied, and assuming your operat:ons w:l! be as stated in your applic.~tion for recognXtion of exemption, we have dete~ined you are exemp: from Feds~l income t~ under section 5Ol(c)(~) of the In%e~=! Revenue Code. We have ~rther deter:ned thmt you are not a private foundation within the me~in~ of section ~O9(a; of the Code. because you are ~ org~:zation described in section 509(a) (Z). If your sources of Support. or your pu~oses, chaco:er, or method of operatio: ch~ge, plebe let ~ know-so ~e cmn consider the effect cf the ch~ge on Four exempt st~t~ ~d fo~tion status. Also. 9ou should info~ ~ of ~! ch~n~es Ln your n~e or address. Gene~ly, you are not liable for social security (FICA) t~es ~lsss you file a waiver of exemption certificate ~ provtded ~ the rede~l Insur~ce Contrxbu:ion. Ac:. If you have paid ~CA t~es without filing 'he waiver, you s2ould contac: You are not Liable for the tax imposed under the redermi UnempLo~en% T~ Act (FUT,, e. under Chapter 42 of %he Code. However. you are no% au=ommtlcally exempt from other Federal excxse %~es. If you have ~y ques%ions ~bou% excise, emplo~en%, or Federml %~es. please let us know. Donors may d~duc% con%ribu%ions %o you ~ provided in sec%ton 170 of the Code Bequests. legac:es, devises, tr~[sfers, or g:fts to ~ou or for ~our use ~re deductLble for Federal est. a%e and gift ~ pu~oses if %hey meet the. provisions of sec::ons-2055. 2106. and 2522 of %he Code. ~e box checked in :he heading of %h:s Letter shows ,#bother you must file ~ . f Organ:z=[Lon ~emp% from Income ~. If Yes is checked, you ro~ .,0 Return o ars required ~o file ro~ 990 only if your gross receipts each year are more %han SlO.O00. If a return :s required, it must be filed by %he ~5%h ~Y of of %he fif%h aonth al%er t~.e end of ',our annual mccoun%xn[ per:od. ~e Law impose~ ~ penalty of ?10 % day. un ~o a ~ax:num of ~5.000. ',ben a return is filed -j You are not required to file, Federal ~ncome tax returns un£eas you are ~b~ect ~o the ~u on ~rel~t~ b~iness ~co=e ~der section 511 o~ the Code. I~ ~ou ire ~b~ect to this ~. ~ou m=t file ~etter, ye are not dete~inin~ ~hether ~y of y~r present or proposed activ~ties are ~rol;lod t~de or ~uliness ~ defied ~ section il~ of the Coda. You need ~n employer Ldenti£1cation number even ££ you have no employees. If an employer identification number was not entered on y. our application, a number will be a~sx~ned to you and you will be adv~ed of tr. Please use that number on all returns you file and ~n ail correspondence with the Internal Revenue Service. Because thim letter could help resolve any questions aJ~out your exemp~ status and foundation status, you should keep £t Ln your permanent records. If you have any questions, please contact the person whose a~.~e ~nd telephone · · nu~er are shown in the heading of this letter. Sincerely yours. This de:sr-~inazion ~e~zcr is af[ec=ive f~cxa Augusz 2~, I971 ~hru June 30, ~77 · ma~a ~o you ~uri~ ~is pe~io~ a~a ao~ ~e~uc~i~le ~ ~ ~onors as chari:~ble ~n~ribuzions as defined in Sec:ion 170(c) o~ ~he :ode. TO: re:rAH CO~X~TT CmT]~ AXD'C. ~~ CERTZF,CATE or ^,£.D,rHT r ARTICLES OF INCORPORATION ALBERT RICNARD. and STEVEN JONN PROCHTgR c~ 1.- That the; .. , the president end secretary, respect/reiT n( ~he Yuut~0 Coffee House .o.~ Ukiah, a CalLforn£e corporation. · 2.- Thac at · meeting o( the board of directors of aaLd corps- ration, duly heLd ac Ukiah, California, on .Veb. 260 1975,' the folio-tag resolution vas adopceds "RESOLVED: Th.C Articles I and Il of the articles of in- · -.stp,rat. Los ~; this corporation be amended to read as foil,vas ArticLes 1: of 'th'La corporation hall be Ukiah C ~n/ty Center and Coffeehou?e~ .Articles Il: The purposes for .hi. ch this carp.ration ts formed ares a. The specZfic and primary purposes are relistoUa &nd . charttabXa. b. T'-.e genera! purposes and po,era ares l.- To provide support for individuals and ar,ups de- a/ring to deveXop pr,stoma and act/veStee Xaadtn$ Co spLrLtua! and persona! grouch and service to the commun£ty: · 2.- To make contractal 3,- To buy. lease, exchange, convey0 morcaags or other-' vise'.receive ur dispose of real or personal proper- A.- To act as trustee under any cruet incidental to the principal purposes of a corpor~t~on, and to receive, hold, administer and expend the funds and properties subject co much trust: $.- To horror money, contract dab,s, and issue bonds, notes and debentures and secure the payment ar per- formance of its abtisacions. ART! CL~S OF I;~CORPORAT!ON OF YOUTH COFFEE HOUSE OF UKL~H F{LED T.-'.u na~e o£ :his corporation shal! be YoL'rH ~0FFEE HOUSE OF UKZAH. II purposes ."or ~hic~-. ~i;Ls corporation i.s £az~ed .... a. 2:qe specific ~nd primal-purposes are an:: chariLabLe. ~Lig"aus b. TF.e &eneral purposes and pa~'ez~ are: L. Ta prav£de Chri~uian w/Lness, ta sh.-re La ~az~ and deed wLLh young people =he Love "- Jes~ C~c ~~h ~e minisL~ of a coffee ' ~ hause; . To ~ke To buy, Lease, e~change, convey, marriage ar otherwise receive or dispose of teal ar personal pruper~)-; " To borrow money, con,fac:, debts, and issue 'rands, notes and debentures and secure Lhe pa)~en~ a~ p_rfarmance of Ll:s ab/£ga=ians. c. :,aLwLLl{s~ar. din; a~y of :tree above srJ. r. emcnt, s of purposes an, power=, :his co:luaz~ion shall hOC, except. :o an ln=ubscm~:.-.! ~e§ree, engage In an)' ac:iviLies or exercise any powers :nat are :m~ in furtherance of Lhe primuz-y purposes of :his torpors=ion. III ~l~is corpoz~:ion is arga, ized pursuant Lo the General .X'on-P~ofi: Coz-porn:ion ~w of the SLate of - CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2000 Application/Organization: Ukiah Players Theatre Address: 1041 Low Gap Road Ukiah, CA 95482 Date: 9/5/0O Executive Director: Hichae] Ducharme Phone: 462-1210 Name of Contact Person: Kate Magruder Title of Contact Person: Community Development Director Phone: 462-1210 Profit X Non-Profit Date Incorporated July ?1, 1981 How long has your organization been in existence? (please attach evidence) 24 years Does your agency have an Americans with Disabilities Act Plan? __ Yes X No* Project Title: Having Our Say: An Inter-Generational Community Conversation Project Location: Uki ah P1 ayhouse Location(s) of additional facilities operated by your organization: N/A Description of total agency activities or services provided: Ukiah Players Theatre is a professionally managed nonproEit community organization in residence at the 'Ukian Playhouse. We are committed to providing our rural audiences with a wide range off theatre experiences including the classics and contemporary plays, as well as original theatre pieces created for, AbY, and about our community. mount requested: $ $2500 Total Project Cost $ 50,)0 *Ukiah Playhouse is accessible to community members with disabilities - 1 - Internal Revenue Service District Director Date: Ukiah Players Theatre P.O. Box 12 Talmage, CA 95481 [' ,artment of the Treasury EP/EO: 1 SF;EO: 81-1 399 Employer Identification Number: 94-2607698 Accounting Period Ending: Dec e.-._ber 31 Form 990 Required: ~ Yes [] No Person to Contact: EO Desk Officer Contact Telephone Number:. (41 5) 556-5353 Dear Applicant' Based on information supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from Federal income tax under section 501(c)(5) of the Internal Revenue Code. We have further determined that you are not s private foundation within the meaning of section 509(a) of the Code, because you are an organiza%imn described in section 509(a) (2). If your sources of support, or your purposes, character, or method of operation change, please let us know so we can consider the effect of the change on your exempt status and foundation status. Also, you should inform us of all changes in your name or address. Generally, you are not liable for social security (FICA) taxes unless you file a waiver of exemption certificate as provided in the Federal Insurance Contributions Act. If you have paid FICA taxes without filing %he waiver, you should contact us. You are not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Since you are not a private foundation, you are not subject to the excise taxes under Chapter 42 of the Code. However, you are not automatically exempt from other Federal excise taxes. If you have any questions about excise, employment, or other Federal taxes, please let us know. Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if th.~y meet the applicable provisions of sections 205~, 2106, and 2~22 of the Code. The box checked in the heading of this letter shows whether you must file Form 990, Return of Organization Exempt from Income tax. If Yes is checked, you are required to file Form 990 only if your gross receipts each yea- are normally more than $10,000. If a return is required, it must be filed by the 15th day of of the fifth month after the end of your annual accounting period. The law imposes a penalty of $10 a day, up to a maximum of $5,000, when a return is filed late, unless there is reasonable cause for the delay. P.O. Box 36040, San Francisco, Calif. 94102 (over) Letter 947(D0) (5-77) You are not required to file Federal income tax returns unless you are subject to the tax on. unrelated business income under section 511 of the Code. If you are subject to this tax, you must file an income tax return on Form 990-T. In this letter, we are not determininE ~hether any of your present or proposed activities are unrelated trade.or business as defined in section 515 of the Code. You need an employer identification number even if you have no employees. If an employer identification number was not entered on your application, a number will be assigned to you and you will be advised of it. Please use that number on all returns you file and in all correspondence with the Internal Revenue Service. Because this letter could help resolve any questions about your exempt status and foundation status, you should keep it in your permanent records. If you have any questions, please contact the person whose name and telephone number are shown in the heading of this letter. Sincerely yours, District Director City of Ukiah Community Organization Application for Funding August 2000 Ukiah Players Theatre Having Our Say: An Inter-Generational Community Conversation 1. Description of Project: In May, 2001, Ukiah Players Theatre will produce four matinee performances (at Ukiah Playhouse) of Having Our Say: The Delany Sisters' First 100 Years, for special audiences comprised of local elders and teenagers from area middle schools and high schools. This award-winning play, based on the 1993 best selling memoir of Bessie and Sadie Delany, explores the past one hundred years of our nation's history through the lives of these remarkable centenarians who were pioneering African-American professionals. Their personal stories are framed by historic periods, beginning with Reconstruction (their father was born into slavery), through the rise of Jim Crow, two world wars, the triumphs of black culture through the Harlem Renaissance, the civil and women's rights movements, up to the 1990s. Bessie and Sadie reminisce with wit and wisdom borne of a hundred years of living life fully. Study guides for the production will be made available to audience members in advance, providing historical context and ideas for questions and discussion inspired by the play; finally each performance will feature a post- show conversation with the actors, the director, and this unusual inter- generational audience. UPT is requesting $2500 in grant funds from the City of Ukiah to subsidize ticket prices for this special production. The Ukiah Playhouse seats 125 people; by offering four performance matinees, 500 local teens and elders will have the opportunity to see the play and participate in the inter- generational conversation. UPT is proposing that the City underwrite $5 of each $8 ticket. In this way, the City is actively supporting the opportunity for teens and elders to participate together in an arts and humanities program designed to stimulate cross-cultural and inter-generational awareness, empathy and discussion. By requiring audience members to pay a portion of Ukiah Players Theatre Having Our Say: An Inter-Generational Community Conversation, page 2 the ticket price, we are reinforcing the understanding that theatre must be valued and financially supported to keep it alive. 2. How will the project benefit the City of Ukiah; what needs does it address? The inspiration for this project was born two years ago, when UPT presented a staged reading of Having Our Say during Black History Month, and many young audience members stayed to express their deep gratitude for the production. They had never been aware of the history revealed in the play, and they urged UPT staff to make the show available to a broad cross- section of local students. In ongong discussions with Sharane Palley and LaCretia Peoples, the gifted local actors who are responsible for bringing the Delany sisters to life in UPT's production, we realized that Having Our Say not only offers the opportunity to educate our local young people about the hidden struggles and indomitable spirits that have contributed to the making of this country; it is also a powerful vehicle for addressing fundamental community needs. UPT's recent experience with "The Good War" Project (GWP) revealed a deep hunger in the community to feel connected to one another. The personal stories shared throughout the GWP resonated across invisible boundaries; over and over again we read in the GWP evaluations that Ukiahans felt "closer" to their community members because of hearing their stories. The GWP evaluations also told us that the community recognizes the power of using the arts and humanities to explore serious contemporary issues. Like many towns across America, Ukiah wrestles with issues of racism. The Hate Crimes Forum which will be held in September at Ukiah's City Hall is an important step in bringing the community together to talk about this issue. Having Our Say provides a similar kind of forum through the sharing of personal stories. As the playwright Emily Mann states, "Listening in on the Delanys, audiences get to know 'the other' only to discover that 'the other' is no longer the other." In providing a shared context for the elder/teen audience, we believe that this production of Having Our Say will open an avenue for an inter-generational conversation that does Ukiah Players Theatre Having Our Say: An Inter-Generational Community Conversation, page 3 not yet exist in our community. It will create the opportunity for community elders to share their own stories in relation to the issues and history illuminated by the play. This sharing of inner lives across generations has powerful ramifications. As one young teen wrote after participating with a group of elders in "The Good War" Project: "For me personally, every time I see an older person now, I wonder about him. I don't take him for granted." 3. How will UPT coordinate with other local agencies who are doing similar work? At this point, UPT is not aware of any agency or organization in this area that is using the arts as a catalyst for inter-generational community conversations with teens and seniors that explore history, contemporary issues, and personal stories. Certainly, if we discover otherwise in the future, we will seek to collaborate to the benefit of all. 4. Project Budget Expenses (rehearsal/4 performances): Director Actors (2 @ $500) Stage Manager Study Guide Production Costs (set, props, costumes, royalties, tech) Facility Costs (theatre use) $ 5OO 1000 5O0 1000 1000 1000 Total Expenses: Income: Ticket Revenue (500 tickets @$3/each) Underwriter (local business, MCOE) City of Ukiah Grant Total Income: $5000 $1500 $1000 $2500 $5000 Ukiah Players Theatre Having Our Say: An Inter-Generational Community Conversation, page 4 5. Current ~ource$ of Ukiah Players Theatre funding: UPT is funded through a combination of sources, including the California Arts Council, contributions from local businesses and individuals, advertising income and ticket revenue. UPT earns a remarkable 70% of its operating income (compared to the national average of 55 - 60% for nonprofit theatres); 30% is contributed. 6. Describe any funding UPT has received from the City of Ukiah in prior year~? In the past five years Ukiah Players Theatre has received no cash contribution from the City of Ukiah. In the early 1990s, the City collaborated with UPT on bringing Clay Jenkinson's chautauqua presentation of Thomas Jefferson to community audiences. The City contributed $500 for the program, which was paid directly to Mr. Jenkinson. 7. The average rate of pay for UPT's hourly workers is $8 - $10. From: Ukiah Pop Warner P.O. Box 811 Ukiah, CA 95482 TO: Candace Horsley City Manager City of Ukiah 300 Seminary Ave Ukiah, CA 95482 Please accept our application for the City's Non-Profit Community Based Organization Grants Program. As our application clearly states, Ukiah Pop Warner has been around for many years and worthy of consideration for this grant. Ukiah Pop Warner is sponsored by the Ukiah Lions Club. Ukiah Pop Warner for years has been serving youth from all socio-economic and culturally diversified backgrounds. This is able to happen because Ukiah Pop Warner does not charge a fee for boys and girls to participate in this program. Pop Warner Association requires all boys and girls that participate in this program to have a 2.0 grade average. If a boy or girl does not have a 2.0 grade average, they must get approval from their school to play. Pop Warner came about because one man had a dream of a place where every child could participate in an activity that would keep that child off the street. Pop Warner himself designed the program to promote good health, good scholastics (which offers scholarships to youth) and teach a child good sportsmanship. There are other youth football programs, but Pop Warner holds higher standards than other programs. Pop Warner is all over the Nation and strongly supported by our community. Thank you for your consideration of our program for these funds. Respectfully Submitted; Kathy K~elle Cheer Director (707) 485-0051 CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2000 Application/Organization: _ Uk i ah Address: P.o. Box 8]. 1 Pop Warner Date: September 6, 2000 Executive Director: Chuck Thornhill Phone: 462-8757 Name of Contact Person: Kathy Kelley Title of Contact Person: Cheer Director 462-8304 (day) Phone: Profit x Non-Profit Date Incorporated 19 ~ 0 (please attach evidence) How long has your organization been in existence? 45 I/ears Does your agency have an Americans with Disabilities Act Plan? __ Yes × No Project Title.Ukiah Youth Football and Cheerleading Project Location: Anton Staduim and Ukiah City Park Location(s) of additional facilities operated by your organization' During the winter months the cheerleading program moves to various gyms in the community. The football program stays at Anton. Description of total agency activities or services provided: The Pop Warner Youth Football and Cheerleading program provides instruction and participation in both football and cheerleading. A group of adult and youth volunteers come together to instruct/coach youth ranging from ages seven to fifteen. Amount requested: $ 3,000.00 Total Project Cost $ 6,956.75 -1- 1. Please describe in detail the pr~ect or activity you are requesting funding for. Ukiah Pop Warner re-cycles their uniforms every year. This allows youth from all socio-economic and culturally diversified back grounds to participate in the program. Because they use the same uniform every year, the uniform becomes worn out and has to be replaced. These uniforms can be recycled approxamently every seven years. On~ of our ~qu~ds ~ ~n need of new uniforms. 2. Describe ~ what e~em your projec[ wm specmcaHy affect, se~e, and benefit City of Ukiah residents and the specific needs within our Ci~ that your proposed project addresses. Ukiah Pop Warner youth football ' and Cheerleading program is the biggest community supported program in the whole Redwood Empire Football Conference. There are twenty orginizations within Rewood Empire and Ukiah is one of the twenty. Youth travel to participate in games, and many games are played in Mendocino County. Ukiah's games are always have great community support 3. Describe how your program will coo~inate with other agencies and organizations in providing similar se~ices to this area, to compliment rather than duplicate their effods. Where in Mendocino County are similar Sa~lcesD' ro~ided and bv whom?. When the Hopland Youth Football program starteQ up, Ukzah Pop Warner was able to sell them youth football gear at a low cost to help with their start-up. Board Members were able to help set up their program. The Ukiah Lions Club does the snack bar at our home games which brings them monies. There are other youth football arganizations in Mendocino Co. but this program has higher 4. Describe your proposed project budget (speci~ revenues, by souses, as safety rules wellasex~enditures, bytype). Thirty-five new cheerleading uniforms. Vest: $60. 00 Skirt $55.00 Sweater $180.00 x 35 ~6,300 00 plus tax and shiDDi To run the program ~o one ~eason the cost is $3~,~6.00 5. Describethe currentsou~esofyourorganization'sfunding. The Ukiah Host Lions Club provides some funding, most of the proceeds comes from fundraising. They are four major fundraisers, barbaque, diner dance, two differernt types of raffels. . If you have received funding from the'City of Ukiah in prior years, please indicate for what years and for how much. No 7. What is the average rate of pay for your hourly employees? There are no salary employees, everyone involved inthe program are volunteers 4:Can:FundApp.800 Thank you for completing this application! -2- OF UICZAH COMMUN 'TY OR6ANZZAT ON APPL CATZON FOR FUNb]:N6 1999/ 000 Application/Organization: Ukiah Senior Center Date: August 29.2000 Address: 499 Leslie Street. Ukiah. CA 95482 Executive Director: Melissa Phillios Phone: 462-4343 Nome of Contact Person: Melissa Phillios Title of Contact Person: Executive Director Phone: 462-4343 Profit ;X; Non-Profit Date incorporated: August of 1972 Ple4x$¢ find attached Certificate of Domestic Corporation C~lifornia Non-Profit #23-725-8082 How long has your organization been in existence? For 28+ years, Does your agency have an Americans with Disabilities Act Plan? Yes Project Title: Information & Assistance Project Location: On-5ite at Ukiah Senior Center. 499 Leslie 5treat Location(s) of additional facilities operated by your organization: All of our programs are located in the Senior Plaza at 495-499 Leslie Street. Description of total agency activities or services provided: Ukiah Senior Center provides numerous programs, services and activities for Seniors, including weekday Congregate Dining, Home-Delivered Meals, Assisted Transportation, an Adult Day Health Care Program, Information & Assistance, Tax Assistance, and the Home Assistance Program. We also provide numerous opportunities for Seniors to volunteer, and to take part in activities such as social events, dances, educational seminars, writing, bingo, sewing, Tai Chi, Bridge, exercise and crafts, to name but a few. Amount requested: S3.000.00 Total Project Costs: $10.000.00 Please describe in detail the Dro_ject or activity, you are re.auesti~ fundi~ for,; The requested funding for Senior Information & Assistance would allow the Senior Center to continue to provide in-depth services to individuals and families requiring information, referrals and assistance connecting to other resources and agencies. The provision of Information and Assistance is an integral, and otherwise la~ely unfunded. part of what we do here at Ukioh Senior Center. Every day, we receive numerous coils from Seniors, their families and coregivers, requesting information and assistance on many issues. We make every effort to meet the needs of each caller and visitor. If we cannot provide the appropriate support, then we refer the individual to on agency or other provider who can help them. Describe to what extent your ,ro__iect will s.necifically affect..serve and benefit City. of Ukiah residents, and the saecific needs within our City that .your aeODosed aeoiect addresses: Increasingly, families are confronted with difficult decisions about elderly loved ones. They come to the ,Senior Center as a source for information, guidance and support, because it is the logical place that residents and their families reach out to for help when o problem arises with on elderly family member. Information and Assistance at the Senior Center provides services and resources intended to support the independence of the elderly in their own home- os long as they wish to remain there. The Senior Center can provide advocacy, information and assistance in long-term planning issues. We have no doubt that the support that we provide reduces the workload on many City and County Departments, in that we ore able to answer time-consuming questions and resolve simple problems Seniors encounter, rather than Seniors (on their family members) coiling those Departments directly with their questions and issues. Today, many working families in our community face the challenges of not only caring for the needs of their children, but also for the care of their elderly parents. Not only are they responsible for juggling their income and schedules around child core demands, but of their parents' daycare needs, as well. As the lives of increasing numbers of the working population in our community are affected in this way, there is a domino effect that can be predicted: loss time in the workplace, economic impact, increased stress end frustration and resulting higher incidence of abuse, to name but o few. Senior Information end Assistance -we believe- helps to reduce the effect. 3. Describe how your pre_ram will coordinate with other, a_aenc.ies and Q _r~arlizations in .providing_ similar services to this area to compliment, rather than to duplicate, their efforts. Where in Mendocino County are similar services aeovided and by whom? The Senior Center works very closely with oil of the other local advocacy organizations for Seniors. Many of those who make contact with the Center for help are already receiving services from another agency. Every effort is made to work closely with those agencies to ensure that the client's needs are met. There ore, however, income and other eligibility criteria for most of the local service agencies for Seniors. That leaves Ukiah .Senior Cente~ os the resource available to help those who are ineligible for other assistance due to income or other eligibility criteria. There would be no duplication of efforts. There are similar services offered by other Senior Centers in Willits, Round Valley, Ft. Bragg, Anderson Valley and Point Arena. 4. Describe your proposed .e _rogram buclg_et (_specify. ~evenues. by sources, as well a~ expenditures, by We receive no less than 2000 requests for information and assistance each year. Many of those requests are easily dealt with, with simple provision of information readily on hand. A number of the requests for assistance, however, require fifteen minutes to two hours or more to resolve. ~Zf we average the response time to thirty minutes per request, the number of hours required to address this need is 1000 man hours pe~ year (an average of seventy hours per month). I~sed on $10 per hour for qualified staff to respond to these requests for information and assistance, that comes to $10,000 per year. 5. Describe the cuerant sources of you. o _r~anization's funding_: Ukiah ,Senior Center has funding through the California Deportment of Aging for Nutrition services, through the California Department of Transportation for assisted transportation, through the California Department of Health Services for our Adult Day Health Care Program, and through United Way of 5onoma-Lake-Mendocino for our Home Assistance Program. We have received funding in the amount of $3,000 per year for the past two years from the County of Mendocino, to provide support for our ]~nformation and Assistance services through our day program. Last year we received $3,000 from the City of Ukiah to support our Znforn~tion & Assistance services. 6. Zf you have received funding_ from the City. of Ukiah in ~ioe years, ple~e indicate foe what veaes and fo~ how much: · ~[n 1998, we received $?,§00 from the City for improved pre-employment screening and training of in-home assistants for the elderly. · ]:n 1999, we received $3,000 from the City to support the provision of ~Znformation and Assistance services for Seniors, their families and caregivers. 7- What is the avera_ae rate of wv foe roue houHv employees? The average rate of pay for our hourly, on-site employees is $7.39 per hour, plus benefits. The average rate of pay for our on-call, Home Assistance employees is $7.08 per hour. Thank you for completing this applicationl CERTI=ICATE OF AMENDMENT -! OF ; ARTICLES OF INCORPORATI6N : . F-NDORSFJD FILED office of the ,Secretary cf Stale of t~e State ~f California 0lC- 4 1992 '-.: 'r~J~RCH FONG EU, Secre~aq' of SL~ . . BILLIE B. 'BROWER and ETHEL HL.?MP.'HREY certify that: . 1. They :are 'the. Presiden't and ~:he Secretary, resoectively, of TIIE GREATER UKIAI-'., SENTOR CENTER, INC.., California Corporation. 2. Article I of the Articles of Incorporation of this Corporation is amended to read as fo!lows: The name o~ this corporation is: UKIAH SENIOR CENTER, INC. 3. The foregoing Amendment of Articles of Incorporation 'has been duly approved by the Board of Directors. 4. The foregoing Amendment of Articles of Incorporation has been duly approved by the required vote of members. We further declare under penalty of perjury under the laws of the State of California that the matters set forth in this certificate are true and correct of our own knowledge. DATED: November 24, 1992 Nonprofit · Firs-t incor_po~ated -Au.gust 29, 197~-~_ A~nend~d~ - August 17, !975 Rev~ised '- Janu-_~ry 2~0,_ 1981.' ~eviS-ed-'-' - Febr_uair-y-~-, _.. 1982: Ame%dg-~ ---- ~ovember 14-, 1989 Amended . _ November 24, f_99-2-- -- __ -- : ~ Ca!i}~°rnia__Co~pora~e No. ~6377-90 - E-~'el 'H'umphrey, S~&cretalry T,IILLI_~'I D. JONES and ETIIEL HD~4PIIREY certify: · respecti_vely 1. .ha~ they are the President and the Redorder of TI-IF. GREATER UKIAiI SEIiIOR CITIZENS CENTER, INC., a california Corporation; 2. That at a meeting of the Board of Directors of said Corporation duly'held at ukiah, California, on tile 14th day of November, 1939, the following Resolutions were adopted: REsoLvED: That so much of krticle I of tile Articles of Incorporation as presently reads: "Tile I-lame of this Corporation is' THE GREATER UKIA~I SENIOR CITIZENS CEN:ER, INC." is hereby amended to read : "The name- of this Corporation is: "TIIE GREATER UKIAH SENIOR CENTER" AND: RESOLVED: . that so much of Article XI of the Articles of Inc°rpora~i°n as .presently reads: "The property of t~his corporation is irrevocably ~ dedicated to charitable pruposes and no part of the net income of assets..." is hereby.amended to read: "The prooerty of this Corporation is irrevocably dedicated to charitable' and educational purposes, and .' to such f~nd'-raising projects as .~ay be expedient for · ' tile continued financial stability of this corporation, and no part of the net income~ .... 3. That the members of this corporation have equal voting powers; that members entitled to cast votes have consented to the adoption of said Amendment, and that the wording of the Amended Article 'is the same as that set forth in the Directors' Resolution in Paragraph 2 above. ~~./.~.~..~...~..,_k-', ~' __ t~. D. '~n~'~-~' President ~E~Ti~el ituml~hr}zY, R~{cor .c~_' Dated: Nbvemb~r 14, 1989' -- _ . . .... . ........... .'. ....... ' ........ ~ ' _ ..... ,4 ......... ~ .... 'c-'~- .... ' .'.' - '-' .............. "'ZZ ...... '----" ......... _ - .,-.. . - . ... ,' __ . ...... ............ _ -- . ' - ' - ThE GREATER UKIAH SENIOR CITIZENS CENTER, INC. ARTICLEs OF INCORPORATION ARTICLE I The name of this corporation is: THE. GREATER UKIAH SENIOR CITIZENS CENTER, INC. ARTICLE II The purposes for which this corporation is formed are: (a) The specific and primary purposes of this organization · shall be .to assist any senior citizens over the age of 55 in greater Ukiah; to promots~.'the general welfare of such citizens; to provide a meeting place for senior citizens for social gatherings, educational purposes, service activities; and to 9perate a senior citizens's opportunities center'~ .... (b';). The general purposes and powers are to have and exercise all rights.and powers Conferred on non-profit corporations under the laws of California, including the power to contract, rent, buy or Sell pers0.~al or ~eal'property~ provided, however, that this corporation shal~ not, except to an insubstantial degree, engage in any activities or exercise any powers that ~re not in furtherance of .the primary purposes of this corporation. Notwithstanding any of the above sSatements of purposes and powers this corporation shall not engage in activities that in themselves'are not in furtherance of the,.purposes set forth in paragraph' (a) of thiB . - · Article II, and nothing contained in the foregoing statement.of purposes · 'shall be con~trued 'to authorize this corporation to carry on any activity for 'the Profit of !~.s members, or to distribute any gains, profits, or dividends to any of its member.s as such, except on dissolution or winding up. ARTICLE III corporation is organized under the General Non-profit corporation Law of the State of California. ARTICLE IV The county in this state where the principal office for t~he transaction of the business of the corporation is to be located.in Mendocino County. ARTICLE V The names and addresses of the persons who are bo act in the capaGity of directors until the selection of their successors: DR. JEAN TAYLOR AL ELDRICK CLAUDE TRIMBLE PERRL KNIGHT LOIS ANDERSON GEORGE BARTLETT wAYNE KERN" .' ARTICLE VI 949 W. Standley, Ukiah, Calif. · 480 Luce Ave., Ukiah, Calif. 521 Mill St., Ukiah, Calif. 1010 W. Clay, Ukiah, Calif. 204 S. Bush, Ukiah, Calif. P. O. Box 309, Calpella, Calif." The authorized number and qualification of members of the corpora- tion, the different classes of membership if any, and thel..property,'' voting,'and other'rights and priveleges of members shall be as set forth in the by-Iaws;'provided, however, that the members of this · corporation shall hkve no ~iability for dues or asse'ssments. ARTICLE VII This'manner in which directors shall be chosen and removed from office, their qualifications, powers, duties, compensation, and tenure of office, the manner of filling vacancies on the Board,'a~d ~he manner of calling and holding meetings of directors, shall be as stated in the ARTICLE VIII by-~aws. Any action required or permitted to be taken by the Board of Directors under any provision of law may be taken without a me~ting, if all members of the Board shall individually or collectively con- sent in writing to such action. Such written conse~t or co~lsents shall be filed with the mI.ndtes of the proceedings of the Board. Such action by written consent shall have the same force or effedt as the unanimous vote of such directors. Any certificate Qf dacuments filed under Any provision of law .~hich relates to actions so taken shall state that the action was taken by the unanimous written consent of the Board of Directors without a meeting and that the Articl~s~'of~'Incorporation authorizes Directors to s'o act, and such statements shall be prima facie authority. ARTICLE IX Directors shall not be personally liable for the debts, liabilities, or obligations of[t'he corporation. ARTICLE X Members of this corporation are not personally liable for the debts, liabilities, or obliagRtions of the corporation. · ' 'ARTICLE XI. This corporation is not organized, nor shall it be operated, for pecuniary gain or profit, and it does not contemplate the distribution of gains, profits,· or dividends to the members thereof and is organized solely for non-profit ~purposes. The property of t~is corporation is irrevocably.dediaated to charitable purposes and no part of the net income or assets of t~is organization shall ever inure to the benefit of any private person~ On the dissOlution or winding up of the corporati~on its assets remaining after payment of, or provision for payment of, .ail debts, · o and liabil~tes, of this corporation shall be distributed to an nonprofit fund, foundation, or ~corporation which is organized and operated its tax exempt status under §501 (c) of the Internal Revenue Code. If this corporation holds any assets ~n trust, or the corporation is formed for charitable purposes, such assets shall be disposed of in such a manner as may be directed by decree or the Superior Court of . ,, ,/ of the cQunty in which the corporation has its principal office, on / .' petition theref6r by the Attorney General or by any person concerned in the liquidation, in a proceeding to which the Attorney General is a party. ARTICLE XII None of the activities of this corporation shall consist of the carrying on or propoganda, or bbherwise attempting to influence legis- lation, nor shall this corporation participate in, or intervene in, (including the publishing or distributing of statements), any political campagin on behalf of any candidate for public office. .ARTICLE XIII The name of the unincorporated association that is being incor- porated i~ GREATER UKIAH AREA SENIOR CITIZENS CENTER. IN WITNESS WHEREOF, the undersigned, being the president and secretary, respectively, of the unincorporated association that is being incorporated by the. se ARticles of Incorporation, have executed _ them this 8th'da~ of May, 1972. · · · ...... ~N TAYLOR, M~/D.', President A~ .~.'" ~///:7/- PEARL KNIGHT, Secr2gtary STATE OF CALIFORNIA ) - - ) SSo COUNTY OF MENDOCINO ) On·this'86h day of May, 1972, before me, the undersigned, a Notary Public personally appeared JEAN TAYLOR, M.D., and PEARL KNIGHT known to me to be the persons whose names are subscribed to these Articles of Incor~ and acknowledged to me ~ha~they executed the same. poration, / ' ?^ ES F. JR., 1I~ ,.,~:.c,~'a~o~,c~," " comission expires No~ 4, 1973 AFFI~A¥IT· STATE OF CALIFORNIA COUNTY OF MENDOCINO SS. JEAN TAYLOR, M.D., and PEARL KNIGHT, being first ~worn, each for ~M~mself, deposes and says: That JEAN TAYLOR, M.-D.~ is the president and PEARL KNIGHT, is the seecretary of GREATER UKIAH AREA SENIOR CITIZENS CENTER, the unincorporated association mentioned in the foregoing Articles of Incorporation; that the association has authorized its incorporation and has authorized the undersigned, as the officers, to execute the ArticZes of Incorporation. / ~EAN~AYLOR, M.D~/ President PEARL KNIGHT, Secr~ry Subscribed and sWorn to before me on JAMES/F~ KING~ JR., Notary Pub'.~ic, My" co,~mission expires Nov 4, ~73 Calffornia CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2000 Application/Organization: C/K/A/-/J¥~/n',~/u,v' Address: ,~- ¢~- Z¢ ~ ,~ _,~ f,2_, Executive Director: ,,,'j/,~,,v~ Name of Contact Person: Title of Contact Person' Date: Profit ,)4' Non-Profit Phone: Phone' Date Incorporated 0(-~. / ~ / ¢P¢ (please attach evidence) /o How long has your organization been in existence? Does your agency have an Americans with Disabilities Act Plan? __ Yes __ No Project Title: O/<~,4H y~u~ p~_oP~' C_~c-~ Project Location: P0M~'O/¢"/¢ ,,'~/¢',¢~ Sc~a~ ~ ~E,~o¢c/,,,.,¢ Location(s) of additional facilities operated by your organization: Description of total agency activities or services provided' Amount requested: $ ~_, O~P Total Project Cost -1- 1. Please describe in detail the project or activity you are requesting funding 2. Describe to what extent your project will specifically affect, se~e, and benefit City of Ukiah residents and the specific needs within our City that your proposed project addresses. 3. Describe how your program will coordinate with other agencies and organizations in providing similar semites to this area, to compliment rather than duplicate their effods. Where in Mendocino County are similar se~ioes provided and by whom? ~ 4. Describe your proposed project budget (specify revenues, by sources, as well as expenditures, by type). ~~ 5. Describe the current sources of your organization's funding. . If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much. /1/0 . What is the average rate of pay for your hourly employees? Thank you for completing this application! 4:Can:FundApp.800 -2- ~ director P 0 E:OX -36001 STOP SF-4-4-46 SAN FRANCISCO, CA 94102 D_ate: OCT. 15: I~TO URIAH SYMPHONY ASSOCiAIIDN FO BOX URIAH, CA Eraployer ldentific-Qtion Nua~ber: 94-~8559~7 Case Nun;bar: ?50='-32517 Contact Person: ROLAP.':' FORTIER C,-.mtact lelephor:e Nur,;ber: (415) 556-0317 Our Letter Dated: Sept. 16, 17:::5 Addaadea Applies: Dear Applicant: ?his ,.,i-::d;fies our letter- ,:,f the above date ir.. ;;hi,:h ~-.~ stated that you :~,.,ut.J be tree*ed. =~'- ~.,.-.. organization ,..,~ich.... .~s F:.',t_ _- .~.~.~-i~,--~---..._ fc-..datlon u~:til the e:-..pi.~'at;o.~: .:,f your advance rulir, g peri.:,d. ~ ~-~.-(.]) ,:,f .ha Internal P:,.--hue C,:,J~ as an "-'.]~UF ~;-;-a:,',pt ~ta.:us under section :~.. ........ .... , i~ s'.ill ir, eff_~:.-. -- c, Kg~n.z-et,c,,~ described in sectior, 501(c~( ..... founds:ion ~(ithir, the a~eaning c,f section organiJatio(~ ,:.f the type described ir, secti,:m~ ~O?(a)l!)_ and ~. ..,. 170(b) (1) la) (vi). C:-ar, =.r's and c-:,$,tributo, s r:~ay rely ,-,r, ~hil deteF~:',inat~-:,=. ur:l;::ss th,? Internal F:evenae Serv,ce publ;=hem r,c,t lose your section 509(a)(1) status, a not rely on this determination if he or she was in part Kesodr, si~le ~o~-, or was aurora of, the act or failure to act~ or the substar, tiai the part of the orgar, ization that resulted he or she acquired kno~-~ledge that the Internal Revenue Service had given notice that you would no longer be classified as a section 50?la)(1) organization. We have deter[,~ed that you are a publicly supported orgJai:ation of the ..... type described in Sections 50?la). (1) and l?O(b) (!) (A) (vi) as opp.:.sed to Section . " 50?la) (2) o( the Code This change does not affect your exen~pt statu{ as an '' "organization described in sectior, 501(c)(3) of the Code, your non-private foundation status, or your filing requirements, As of January 1, 1984, you are liable for taxes under the Federal · . ' Ins'urance Contributions Act (social security taxes) on remuneration of $100 ; - . - .i'~.~'~:~ · or ~ore you pay to each of your employees during a calendar year. ?ou~e ~-ia -~ - ~o~ljab le_ior_the_.tax_imposed~ndeE_the.Federa ~ -~,'" '..... ~ . . . - . .. ~ . ~*~i'~:~: ~: ;- ~ ........ - . ............. ;~!i:~:}~:.-'~.' - You are resulted to file Form 9~0 only if your gross receipts each year i~:~J; ~_~'r~,;r,ally ,o;e_than.$25.000. For._guidence i, determining w~her_yo~r%![oss . [ ~ ~~' '~.;~:'-.,:.i.~~~:-'~'~'.~'~'.. ~,,'.~ ~' ~ ~= ;~,- ~-" :~---:~'~~=-= -'~,~.~~~.~ ~~~~.' ' .:~: .-~:<~ ~ ~=-~--~ .-:' -'.. '. ' ~._:~:~ - ~ _,----.- _ _. CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2OO0 Application/Organization: U/~ i-Fy O~ Ulcl'o, Jq Date: Address: Executive_Director: ~o ¼r~ '~,~rq I<. i q Phone: Name of Contact Person: Title of Contact Person' u~ 7_- '4O ~ I · Profit X, Non-Profit Date Incorporated In P re ay'~,l ss (please attach evidence) How long has your organization been in existence? Does your agency have an Americans with Disabilities Act Plan? Project Title: Project Location:, ~'~- ~ Yes ~ No Location(s) of additional facilities operated by your organization: Description of total agency activities or services provided: we a ~-e ~-e%~:~,~ -fi~nc_~~ our £ ~b~_~__~ ~-u.n ~ ~k ~ Amount requested: Total Project Cost $ ,~,.O~ OO 0 -I- City o f U' J.oala Communi~ Or~t~afion Application for F~mding 1. Unity of Ukiah has entered into an agxeement with Foursquare Church to purchase the historical site at 321 N. Bush Street in Ukiah. We have been involved in fundraising since last November and managed to raise funds in the amount of 4,933.49. (See item #5 for more informatiom) Foursquare has agreed to carry the note if we are able to come up with a healthy down payment. Once the building is purchased, Unity plans to join the MendoCino County Historical Society to ensure that the building remains standingzmt will always remain a church. 2. This great Church was built in 1906 by the Seventh Day Adventists with donated materials and labor. It is made of Redwood and has amazing acoustics. Since its origin, several religious groups have been housed in the building. We are choosing to join the Historical Society so that the history is preserved for the many people in this community to wlxom it is important. (As of now, the building could be purchased by a private party and torn down or converted to a home.) We also plan to take advantage of the wonderful acoustics by inviting musical groups to practice and perform in our building. We invite you to tour the Church and see the musical possibilities as well as the love that has been built into the bui~. 3. We will allow many types of organizations to utilize our building. We are especially looking forward to musicians and concerts but also welcome classes, 12- step meetings, and other organizations that make a contribution to the community. We will also rent to private partys for Weddings and .other events. So far, we have occupied the building for since February and v~e have had a class, a special workshop, we have shown the film "The Color of Fear", and we plan to do much more. Right now, we are directing our focus toward raising money for a down payment. We have had one work party and a garden party where we made some major improvements on and around the building. We plan to add a wheelchair ramp and paint the building once we can direct our focus away from fundmising. 4. Our goal is to raise $20,000 for a down payment. Aside from closing costs, the only other expenditure is the legal cost of becoming incorporated which is approximately $400 and is necessary before the purchase is made. No money has ever been deducted from the fund and the only expense before the purchase will be the incorporation. Once again, our operating budget is separate from our building fired. It is kept in a separate account and the congregation has been assured that building fund donations will not be used for operating expenses. ~er the purchase, t[~:martlCt~~~.taxax._an: ms~wou'ri.~:,~e app?_r~-~__xte_ k~r $300/mo~ wkickwe~ easityat~d. If rmedect, the treasttrer wilt prm4de you with tfleoperafing~. 5r Thebuilding fund is~ comprised~of donations and ftmdraisers. Ot~ ftmdr~ a~ have include& two yard sales, two~mffies, and face painting at Ci~c~. de Mayo~ Wehave also r~ manydonmioas from our_ eongregafion'. 6. We have never before~reee/eed-~ frora City of Ukiah. 7~ W~ve2 regutar~ as wett as eontraet employees. Om' posifiems are as follows: Childeare worker/set up Piamst/Keybaardist Weekly ~ters Contr~t-helgwi~ secretarial work $11)-_20/kr .(as needeft) . Please describe in detail the project or activity you are requesting funding for. . Describe to what extent your project will specifically affect, serve, and benefit City of Ukiah residents and the specific needs within our City that your proposed project addresses. o Describe how your program will coordinate with other agencies and organizations in providing similar services to this area, to compliment rather than duplicate their efforts. Where in Mendocino County are similar services provided and by whom? , Describe your proposed project budget (specify revenues, by sources, as well as expenditures, by type). 5. Describe the current sources of your organization's funding. . If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much. 7. What is the average rate of pay for your hourly employees? Thank you for completing this application! 4:Can:FundApp.800 UNITY OF UKIAH P.O.Box 891, Utdah, CA 95482 To whom it may concem: Uni .ty of Ukiah is a nonprofit church under the guidance of the Association of Unity Churches in Lees Surmnil, Mo. ,M1 financial matters arc under their non profit banking ID number. Unity of [~dah is in the process of applying Ibr nonprofit corporation pape~ which should be completed by the end of 2000. For an3' further information please feel free to call. Sincerely,., John Rankin Treasurer 707-462-4061 707-485-0118 CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2000 Application/Organization' u. v. A. H./MAYACAMA INDUSTRt~: Address: 564 S. DORA ST., SUITE D, UKIAH, CA AUGUST 31, 2000 95482 Executive Director: ROY SMITH Name of Contact Person: Title of Contact Person: ELAINE THALER Phone: (707)468-8824 MAYACAMA INDUSTRIES DIREC~Rone. '.(707)468-8824 Profit × Non-Profit Date Incorporated DECEMBER 1961 (please attach evidence) How long has your organization been in existence? Does your agency have an Americans with Disabilities Act Plan? x Project Title: PURCHASE OF LEASED VEHICLE 39 1/2 YEARS Yes No Project Location: 564 S. DORA ST., SUITE B, UKIAH, CA 95482 Location(s) of additional facilities operated by your organization: RURAL ADULT PROGRAM: 990 S. DORA ST., UKIAH, CA 95482 290 W. MILL ST., UKIAH, CA 95482 Description of total agency activities or services provided:The primary purpose of U.V.A.H. is to help handicapped 'people meet their full potential as individuals and productive citizens in our c~ty by providing a wide range of services, a supportive environment and by educating and involving the community in an effort to integrate handicapped people into community life. U.V.A.H. provides vocational training to maximize work skills, habits and earnings to people with a diagnosed developmental, emotional or physical disability by ~ providing.work adjustment, job training, vocational counseling and referral, work experience and supportive t_rainin, g in acad.em~cs & other work related_skills. _(over) Amount requested: $4 ~ ~R0= 00 Total Project Cost $~;v, 968.00 -1- OUR PURPOSE: (cont.) At present, U.V.A.H. has two programs to achieve these objectives: The Rural Adult Program and Mayacama Industries. The Association practices equal treatment of clients. There is no discrimination for reason of race, color, religion, sex, national origin or handicap in services offered or provided to clients. o Please describe in detail the project or activity you are requesting funding for. Purchase specially modified van for people with handicaps. , , , . . Describe to what extent your project will specifically affect, serve, and benefit City of Ukiah residents and the specific needs within our City that your proposed project addresses. We currently serve 50 people in the Mayacama program in vocational activities at various sites in Ukiah. This vehicle will aid in making the city more accessible to the program participants. Describe how your program will coordinate with other agencies and organizations in providing similar services to this area, to compliment rather than duplicate their efforts. Where in Mendocino County are similar services provided and by whom? Mayacama Industries is the sole provider of this service in the Ukiah area. We do provide vans for transportation services to Special Olympics activities. Services are provided in Ft. Bragg by parents & friends. M.I. provides services Describe yourproposed projectbudget(specifyrevenues, bysoumes, as in Willits well as expenditures, by type). Purchase price: $6,483.00 DMV Fee: 15.00 Sales Tax: 470.00 Total: Describe the current soumes of your organization's funding. State Department of Rehabilitation Redwood Coast Regional Center Donations and Fundraising $6,968.00 If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much. Yes 1999 $1,400.00 . What is the average rate of pay for your hourly employees? $8.36 4:Can:FundApp.800 Thank you for completing this application! -2- CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2OOO Application/Organization' V~'cl",,,~ Address: Executive Director: Ect,.,)~,-,tt. [3¢oP. Phone' ~b 2,- G I (o O Name of Contact Person: ~d,,~,¢ r.~ ~,'c .~ Title of Contact Person: Phone: F~ 2. -4/~ 0 Profit Non-Profit Date Incorporated ~p r: / ,7_.. (please attach evidence) How long has your organization been in existence? Does your agency have an Americans with Disabilities Act Plan? __ Yes .,Y.. No Project Title: /)¢v'/~¢./ /4 ss~.,,, /½ /2</4o/,~-/,;,I {:'or- Project Location: ;], O¢' ~). ~ ~[ Location(s) of additional facilities operated by your organization: AJ eH ¢ Description of total agency activities or services provided' Amount requested: Total Project Cost $ .. -1- 3. Describe how your pro,ram will coordinate with other agencies and organizations in providing similar services to this area, to compliment rather than duplicate their efforts. Where in ~lendocino County are similar services provided and by whom ? Referrals to this program will come from the Probation Department and the Juvenile Court. These mediations constitute an appropriate and effective disposition of referred cases that is not otherwise available. This is the only program available in the community that provides criminal justice mediation. MENDERS provides civil mediation, and Peer mediation is incorporated in a number of the schools of Ukiah Unified. Youth Project is involved in juvenile crisis intervention with many programs throughout the County. Informal mediation is utilized in the schools by administrative and counseling staff. This program will provide more complete and structured mediation when the conflict has risen to the level of involvement in the criminal justice system. 4. Describe your proposed project budget (specify revenues, by sources, as well as expenditures, by tyPO. Revenue: Proposed funding by the City of Ukiah Expenditures: Staff Salaries Case Management Volunteer training Materials and supplies Volunteer expense reimbursement Total expenditures $4,236.00 $3,200.0O 460.00 200.00 376.00 $4,236.00 5. Describe the current sources of your organization's funding. Funding of the Victim Offender Reconciliation Program for July 1, 1999-June 30, 2000 included the following: California Judicial Council County of Mendocino Safe Haven Local Church Groups Total Funding July 1,1999-June 30, 2000 $10,000.00 29,075.00 1,050.00 75.00 $40,200.00 6. If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much. VORP of Mendocino County has received no prior funding from the City of Ukiah. 7. What is the average rate of payfor your hourly employees? All paid staff currently receive $8.00 per hour. Negotiations to increase this are taking place. 1. Please describe in detail the project or activity you are requestingfundingfor. Mutual Assault Mediation for juveniles. Community volunteer mediators meet individually with each offender and his/her parents (both parents if separated or divorced) to effect and determine the willingness of both parent and young person to commit to constructively participate, to explain the mediation process and invite the young person to describe his/her experience and willingness to take responsibility for his/her actions. The volunteer mediators convene a joint meeting of the young persons involved in the fight and their parents. In this meeting the participants acknowledge the violations that have occurred through a structured dialogue. They then move forward to determine what it takes to make things as right as possible, and finally to clarify what their future relationships will be. A written contract is completed solemnizing the agreements reached. The referring agency is informed of the outcome of the mediation, the conditions of the contract are monitored through their completion, and the referring agency is informed of the completion. 2. Describe to what extent your project will specifically affect, serve, and benefit City of Ukiah residents and the specific needs within our City that your proposed project addresses. During the past six months, we have received referrals from the Juvenile Court, and from the Probation department, for eight young persons who are residents of the City of Ukiah for this non-funded Mutual Assault Program. Evaluations were completed by a total of 13 mutual assault joint meeting participants. Their responses were as follows: Was the restitution agreement satisfactory? 4.5 out of a possible 5. Did you feel confident in the abilities of the mediator? 4.7 out of a possible 5. What were your feelings toward the other party before participating in the mediation? 2.6 out of a possible 5. What were your feelings toward the other party after participating in the mediation? 4.2 out of a possible 5. Would you recommend the program to a friend in a similar situation? 4.7 out of a possible 5. Fights between juveniles often reflect conflicts within the community around race, ethnicity, economic background etc. which through the mediation process become resolved in subtle and complex ways. Families whose conflicts reach a level of criminal action are able to civilly discuss and resolve issues that would otherwise persist for years if not decades. Young persons are able to be held accountable directly for their actions in a way that is meaningful to them and restorative to the community. We anticipate mediating 16-20 mutual assault cases during the next year of residents of the City of Ukiah. We have found that a mediation of this nature has a significant effect on the manner in which all the peers of the juveniles involved, deal with conflicts in their lives. These 16-20 mediations could effect the culture of conflict for far larger numbers of Uhiahns. qNDORSED-FiL.£D '~ ~':)'J off, ce of Um Secretm~y of State of the State of Cal/fomim ARTICLES OF INCORPORATION OF Victim Offender Reconciliation Program oF Mendocino County Inc. A CALIFORNIA PUBLIC BENEFIT CORPORATION APl) - 2 1998 BiLL JONES, Secretary of Sbte ONE: The name of this corporation is Victim Offender Reconciliation Program of Mendocino County Inc. TWO: This corporation is a nonprofit public benefit corporation and ts not organized for the private gain of any person, it is organized tinder the Nonprofit Public Benefit Corporation Law for charitable purposes. The specific purpose for which this corporation is organized Is to provide an alternative process for judges, police, probation officers and the public in dealing with criminal Offenders. THREE: The name and address in the Stale of California of'this corporation's initial agent for service of process is Edward P. Dick, 15800 Tomki Rd., Redwood Valley, CA 95482. FOUR: tn) This corporation is organized and operated exclusively'for charitable purposes within the meaning of Section $01(c)(3) or the Internal Revenue Code. I th) Notwilhstanding any other provision of these Articles, the corporation shall not carry on any other activitie.~ not permitted to be carried on (1) by a corporation exempt from federal income lax under Section $01(c)(3) of the Internal Revenue Code or (2) by a corporation contributions to which are deductible under Section 170(c)(2) of'the Internal Revenue Code. (c) No subslantial part of the activities ofthts corporation shall consist of'carrying on propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate or intervene in any political campaign (including the publishing or distribution of'statements) on behalf of, or in opposition to, any candidate for public office. FIVE: The names and addresses of the persons appointed to act as the Initial Directors of this corporation. are: Name Address Edward P. Dick 205 N. Bush St., Rm.//6, Uklah, Calif. Marilyn J. Cowan, 205 N. Bush St., Rm.//6, Uklah, Calif. ~ Thomas F. MacMillan, 205 N. Bush St., Rm.//6, Ukiah, Calif. SIX: The property ofthis corporation is irrevocably dedicated to charitable purposes and no part of the net inc6me or assets of the organization shall ever inure to the benefit of any director, officer or member thereof or to the benefit of any private person. On the dissolution or winding up of rite corporation, its assets remaining after payment of, or provision for payment of, all debts and liabilities of/his corporation, shall be distributed to a nonprofit fund, foundation, or corporation which is organized and operated exclusively for eharltable purposes and which has eslablished its tax-exempt status under Section Date: ///:2. 2,/"/~ 4a <;:, :501 (c)(3) ofthe Internal Revenue Code. Edwmrd P. ~ick, Director Thomas F. MacMillan, ~irector ITEM NO. lOb. DATE' October 4, 2000 AGENDA SUMMARY REPORT SUBJECT: CONSIDERATION AND ADOPTION OF RESOLUTION APPROVING MEMORANDUM OF UNDERSTANDING FOR EMPLOYEE BARGAINING UNIT- MISCELLANEOUS UNIT The City Manager has met with representatives of the Miscellaneous Unit to discuss negotiation items for the period from October 1, 2000 - September 30, 2002. The negotiations have resulted in a tentative agreement which has been ratified by the Unit. The proposed Memorandum of Understanding (MOU) is being submitted for Council's review and consideration. A Closed Session has been agendized, if necessary. If the City Council approves the agreement, Staff recommends adoption of the attached resolution. RECOMMENDED ACTION' Consideration of MOU and adoption of resolution approving Memorandum of Understanding for the Miscellaneous Unit. ALTERNATIVE COUNCIL POLICY OPTIONS: . Do not adopt resolution. Refer to Staff for amendments. Citizen Advised' Requested by: Prepared by: Coordinated with' Attachments: N/A N/A Melody Harris, Personnel Officer Candace Horsley, City Manager 1. Resolution for Adoption APPROVED.% ~,~,' ",~"'~'"~'"'~ _~ 3:uou~sRuou Canda-ce Horsley, City ~anager RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF UKIAH AND THE MISCELLANEOUS UNIT WHEREAS, the Employee/Employer Relations Officer has met and conferred in good faith with representatives of the Miscellaneous Unit; and WHEREAS, a Memorandum of Understanding has been approved by the Miscellaneous Unit; and WHEREAS, said Memorandum of Understanding has been presented to the City Council for its consideration. NOW, THEREFORE, BE IT RESOLVED that the Memorandum of Understanding for the Miscellaneous Unit is hereby adopted and the Employee/Employer Relations Officer is authorized to enter into this Agreement for the term of October 1,2000 - September 30, 2002. PASSED AND ADOPTED this 4th day of October, 2000, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jim Mastin, Mayor Marie Ulvila, City Clerk 3:PER/RES.MOU ITEM NO. 10c.. DATE: October 4, 2000 AG.ENDA.SUMMARY REPORT SUBJECT: CONSIDERATION AND ADOPTION OF RESOLUTION APPROVING MEMORANDUM OF UNDERSTANDING FOR EMPLOYEE BARGAINING UNIT- FIRE UNIT The City Manager has met with representatives of the Fire Unit to discuss negotiation items for the period from October 1,2000 - September 30, 2001. The negotiations have resulted in a tentative agreement with the Fire Unit, however, the Unit will not be meeting to ratify the proposed contract until after the Agenda packets have been finalized. If the contract is ratified by the Unit a draft Memorandum of Understanding and Resolution will be provided to Council prior to its October 4, 2000 meeting. Staff recommends consideration of the Fire Unit Memorandum of Understanding and adoption of the Resolution approving the MOU for the period of October 1,2000 through September 30, 2000. RECOMMENDED ACTION: Consideration of MOU and adoption of resolution approving Memorandum of Understanding for the Fire Unit. ALTERNATIVE COUNCIL POLICY OPTIONS: . Do not adopt resolution. Refer to Staff for amendments. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A Melody Harris, Personnel Officer Candace Horsley, City Manager To Follow if Contract Ratified by Fire Unit Cand~ce Horsley, City, Manager 3:MOUV~,SRMOU.FIR