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HomeMy WebLinkAbout2001-01-17 PacketITEM NO. 3a. DATE: January 17, 2001 AGENDA SUMMARY REPORT SUBJECT: PRESENTATION REGARDING STATUS OF THE WEST HILLS FIRE HAZARD REDUCTION PROJECT The West Hills Fire Hazard Reduction Project began six years ago with the concerns of fire and life safety for the residents of this area. The area covered by the project is the western region of Ukiah from Low Gap Park to the Helen Avenue/Doolan Canyon locale. Three years ago, in a cooperative valley-wide effort with the California Department of Forestry and Fire Protection (CDF), the Ukiah Valley Fire District (UVFD), and the City of Ukiah Fire Department (UFD), a West Hills Vegetation Management Plan (VMP)was created. The goal ofthe VMP is to work cooperatively to establish a shaded fuel break, running north/south at about 800' elevation, re-establish fire breaks along the hilltops, and develop a hazard reduction plan to reduce the fire load on the south facing slopes. The VMP encompasses an area from Low Gap Road to Highway 253 (Boonville Road). The presentation before the City Council will include introduction of the individuals from each cooperating agency as well as an update on the current progress and future action plans for the project. RECOMMENDED ACTION: Receive Presentation Regarding Status Of The West Hills Fire Hazard Reduction Project. ALTERNATIVE COUNCIL POLICY OPTION: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A City Council Dan Grebil, Interim Fire Chief Candace Horsley, City Manager None Candace Horsley, Cit%Manager Mfh:ASRcc01 0117WESTHILLS · ITEM NO. 7 f AGENDA SUMMARY DATE: January 17, 2001 REPORT SUBJECT: NOTIFICATION TO THE CITY COUNCIL REGARDING THE PURCHASE OF A DIGITAL COPIER FROM THE SYSTEMS NETWORK, IN THE AMOUNT OF $6,426.75 The purchase of a new copy machine was included in the 2000/01 Fiscal Year Budget, to replace the 12-year old machine currently used in the lobby of the Administrative Wing of the Civic Center. Bid packages were mailed to 14 vendors; 4 companies responded with quotes for 6 different machines. After the bids were reviewed and reference checks completed, it was determined a DL250 digital copier, bid by The Systems Network, would be the most appropriate equipment for the intended use. The copier choices were reviewed by the MIS Coordinator who requested the machine be purchased with the increased 32MB of memory, at an additional cost of $95. This is not only beneficial at this time but will be important at a later date as this copier may be integrated into the computer network to allow for direct printing from selected computers. In Account No. 100.1905.800.000, Administrative Support Budget, $5,000 was budgeted for the new equipment, which would have been sufficient for the first year's charges had a lease arrangement been pursued. During the review of the bids, however, it was noted to secure the copier under a 36-month lease arrangement, the total cumulative cost for the basic equipment would have been $9,640, plus taxes, versus $5,895, plus taxes, through an outright purchase. Even though the price of the equipment will be over the budgeted amount slightly, purchase was determined to be the most favorable alternative since long-term costs are less. The overage in the price of the copier is addressed in the mid-year budget amendment being considered as another item on the January 17 meeting agenda. RECOMMENDED ACTION: Receive report relative to the purchase of a digital copier from the Systems Network, in the amount of $6,426.75 ALTERNATIVE COUNCIL POLICY OPTIONS: 1. N/A Citizen Advised: Requested by: N/A Prepared by: Coordinated with: Attachments: All bidders Karen Yoast, Executive Assistant Candace Horsley, City Manager and Kathy Dally, Service Support Clerk 1. Bid Results 2. Contract with The Systems Network APPROVED: 4/Sec. ASRCopier. 101 C~ce~ Horsley,'~(~~, Manager I; ~ ~ ~z 0 ... 0 ~' ~ = ~ '3'3 = c II II . ~ ~ ~ ~ m o - ~. ~ ~ O~ 0 ~ ~.~0 ~'8' O~ o~ 0 ~ ='0~ ~ ' 0 ='~.o~-? THE SYSTEMS NETWORK A Pitney Bowes Company www.tsnonline.com · 800-248-COPY December 29, 2000 City of Ukiah Mrs. Karen Yoast Executive Assistant 300 Seminary Ave. Ukiah, Ca 95482 Dear Karen: This is to revise the terms and equipment proposed in response to your "City of Ukiah Request For Proposals Copy Machine Specifications October 2000". The equipment proposed is as follows: DL250 25 CPM Digital Copier System Includes: Reversing Automatic Document Feeder Automatic Duplexing System Console 2 Bin Finisher 32MB Memory $5,992.31 The terms of the contract is as follows' City of Ukiah will purchase the DL250 with the accessories listed above outright for a total of $5,992.31 plus taxes. **Please see attached regarding the Maintenance Agreement. Karen Yoast Executive Assistant City of Ukiah Mendocino County - (707) 964-1237 101 Boatyard Dr., Suite B Fort Bragg, CA 95437 Ukiah - (707) 468-1237 1282 North State Street Ukiah, CA 95482 Humboldt County - (707) 826-2679 2451 Buhne Street Eureka, CA 95501 JAN-03-2001 15:26 TSN THE SYSTEMS NETWORK A Pitney Bowes Company 101 Boatyard Dr., Suite B Fort IBrllgg, CA 95437 (?0'~ ~34-'12~37 · FaX (707) (800) 248-COPY www.tsnonJlne.com TOTAL INVOICE AMOUNT 6,426.75 Payment Amount Enclosed DETACH HERE CU&TOMER'NO. INVOICe.NO. s H FB2500 I CITY OP UK/AH P 300 SEMINARY AV~ UKIAHCA 95482 T 0 ?0? 964 1254 P.02/02 [] MENDOCINO COAST--707 [] UKIAI~--707 4e~1239 [] HUMBOLDT COUNTY--?07 82&.2~79 INVOICE NO. 12/.20/00 TERMS: NET 15 DAYS FROM INVOICE DATE ; emoox , . : z c~oU. 1 CN]~02 1 CNA00J 1 CXq~O OG '1 c~os COPIER,. DIGITAL, DL2.$0 25 CPM ...... VENDOR # DL2.5 , DL250 0094863 . CF726 0067975 ' VE~]DOR # 9726 FINISheR, 2 B~. DL-355 ~ST O~~ DL2500040 ~R ~ 9879 BS879 0032768 DUPT.~ ~IT. ~737' 0092111 ~R ~ 9737 PI~Y '~S ~R ~% 9735 CC735 0061426 32 ~G, ~ORY. 'DL-355' ~ DL25002%0 ~R ~ 9888 3 ':, r911', 900 1,085.090 515.860 : 379.590 ,. , 95.000 , , ,. · 30:04:, e'?,'" 1085.09' 515.86 , : .'379'.59 95. o0., TAX '434 ,, 44 SUBTOTAL 5,992.31 TOTAL DUE 6 ,'426.75 COMMENTS CITY OF-UKIAH 300 SEMINARY AVE UF/AH CA 95482 A PITNEY BOWE$ ODMPANY 101 BOATYARD FORT BRAGG CA 95437 PLEASE PAY FROM THISINVOICE TOTRL P.02 SYSTEMS NETWORK ~11~ A Pitney Bowes Company www.tsnonline.com · 800-248-COPY December 8, 2000 City of Ukiah Mrs. Karen Yoast Executive Assistant 300 Seminary Ave. Ukiah, Ca 95482 Dear Karen: This letter is to be an addendum to the letter dated December 4, 2000. This is to confirm the attachment "Cost of Accessories". Any upgrade from the "Cost of Accessories" attachment will not affect the pricing of the Maintenance Agreement in place at the time of the upgrade. Also, any overage charge due on the Maintenance Agreement with the start date of 3/12/01 thru 3/11/02 will be billed annually for any copies in excess of 96,000. Sincerely, Doug Wingler Mendocino County - (707) 964-1237 101 Boatyard Dr., Suite B Fort Bragg, CA 95437 Ukiah - (707) 468-1237 1282 North State Street Ukiah, CA 95482 Humboldt County - (707) 826-2679 2451 Buhne Street Eureka, CA 95501 DEC-08-2000 16:55 UKIAH OFFICE o , THE SYSTEMS NETWORK A Pitney Bowes Company w~w,t~no~llne.cem · 80G.~Y P. 05/05 ~", I~c[/~,~ NOVEMBER 21, ~000 CITY OF ~ CO~T OF ACCESSORIER SISO BHEI~T DI~WER 3O00 SHEET LCT 3GB HARD DRIVE 32MB MEMORY ETH~I~I~T NI~I~OI~K UNIT UNIT $249.00 $785.00 $S49.00 $95.00 $718.00 83.295.00 ~01 ~a~ Or., 8,,fee B Uk~ - (?OT) 282 No~h State Street Uklah, CA TOTAL P.OS CUSTOMER SERVICE MAINTENANCE AGREEMENT SYSTEMS NETWORK A Pitney Bowes Company www.tsnonline.com · 800-248-COPY THIS AGREEMENT IS ENTERED AS OF THE DATE SET FORTH BELOW IN THE SPACE CALLED "DATE" BY AND BETWEEN THE SYSTEMS NETWORK AND CUSTOMER IDENTIFIED BELOW AND IS FOR THE TERM INDICATED BELOW IN THE "M.A. START" AND "M.A. EXPIRE" BOX IGusTOMER BiLL TO # I CUSTOMER SHIP TO # I NAME City of Ukiah NAME ADDRESS 300 Seminary Ave. ADDRESS c/s/z U kiah Ca 95482 c/s/z TEL NO 707-463-6213 TEL NO FAX NO ~07-463-6204 FAX NO KEY OP. Karen Yoast KEY OP. -~ .~ j~; ~ ~nncal[~/ SPECIAL SPECIAL INSTRUCT INSTRUCT DATE PURCHASE ORDER/CUST. ORDER NO. IINITIAL BILL INV. FREQ. RENEWAL I DATE OF PURCHASE * WARRANTY START I WARRANTY EXPIRE M.A. START M.A. EXPIRE ~ ' ' / ' ALLOWABLE 'EXCESS P~F ,/ START UNIT ID NO. UA/MODEL DESCRIPTION SERIAL NUMBER COPIES COPY CHG. METER PRICE DL250 PB 25 cpm Digital Copier 94863 96,000 0.013 $1,248.00 TERMS AND CONDITIONS: AGREEMENT INCLUDES: ALL PARTS, LABOR, TRAVEL AND SUPPLIES (SUCH AS TONER, DRUM, DEVELOPER ETC.) AGREEMENT DOES NOT INCLUDE: PAPER OR SPECIALTY ITEMS (SUCH AS LABELS OR TRANSPARENCIES OR STAPLES). * NOTE: WARRANTY ON ALL CONTROLLERS IS ONE YEAR FROM DATE OF PURCHASE. THE SYSTEMS NETWORK CUSTOMER ACCEPTANCE CUSTOMER DECLINED MAINTENANCE AGRM THIS AGREEMENT HAS NO FORCE OR EFFECT UNLESS EXECUTED BY THE SERVICE MANAGER OR GENERAL MANAGER AUTHORIZED SIGNATURE LARRY EADES TITLE SERVICE MGR. DATE THIS AGREEMENT CONSISTING OF THE TERMS AND CONDITIONS APPEARING ABOVE AND ON THE REVERSE SIDE IS HEREBY APPROVED. ACCEPTED AND EXECUTED BY THE RESPECTIVE PARTIES HERETO ON THE DATE SET FORTH ADJACENT TO THEIR SlGNATURES//~'-'~ II __ CITY MANA~__~__ DATI= December 13, 2000 I AUTHORIZED SIGNATURE: PRINT NAME: DATE: THIS IS NOT AN INVOICE ISUBTOTAL ' ~ I ·: iii $1,248.00 THIS CUSTOMER SERVICE MAINTENANCE AGREEMENT, INCLUDING THE TERMS AND CONDITIONS ON THE REVERSE SIDE HEREOF, CONTAINS THE ENTIRE AGREEMENT BETWEEN THE PARTIES WITH REGARD TO THE SUBJECT MATTER HEREOF. THE SYSTEMS NETWORK SHALL IN NO EVENT BE LIABLE FOR ANY SPECIAL INCIDENTAL OR CONSEQUENTIAL DAMAGES. FOR LOSS. DAMAGE OR EXPENSE DIRECTLY OR INDIRECTLY ARISING FROM CUSTOMER'S USE OR INABILITY TO USE THE EQUIPMENT, EITHER SEPARATELY OR IN COMBINATION WITH ANY OTHER EQUIPMENT OR F'ROM ANY OTHER CAUSE. THE SYSTEMS NETWORK MAKES NO EXPRESSED OR IMPLIED WARRANTIES AND ALL OTHER WARRANTIES ARE EXCLUDED INCLUDING THOSE OF MERCHANT'S ABILITY, FITNESS OR A PARTICULAR PURPOSE OR OTHERWISE. ONLY OFFICERS OF THE COMPANY HAVE THE AUTHORITY TO ALTER THE TERMS AND CONDITIONS OF THIS AGREEMENT. ANY ALTERATION OR MODIFICATION HERETO SHALL HAVE NO FORCE AND EFFECT UNLESS APPROVED IN WRITING AND SIGNED BY AN OFFICER OF THIS COMPANY. Mendocino County - (707) 964-1237 101 Boatyard Dr., Suite B Fort Bragg, CA 95437 Ukiah - (707) 468-1237 1282 North State Street Ukiah, CA 95482 Humboldt County - (707) 826-2679 2451 Buhne Street Eureka, CA 95501 7g ITEM NO. DATE: January 17. 2001 AGENDA SUMMARY REPORT SUBJECT: AWARD BID FOR TWO GORMAN-RUPP T4A3-B 4"X 4" SELF- PRIMING CENTRIFUGAL PUMPS TO THOMAS AND ASSOCIATES FOR THE SUM OF $15,316.00 PLUS TAX. Included in the 2000/01 Wastewater Treatment Plant Budget, Account Number 612.3580.800.000, is $22,000 for the replacement of two 4" sludge recirculation pumps. Staff has determined that it is not economically feasible to repair the existing pumps. Specifications were written and Requests for Quotations through the formal bid process were sent to seven pump suppliers. One bid was received and opened by the City Clerk on December 27, 2000. This bid was from Thomas and Associates for the sum of $1 5,1 36.00 plus tax. There is no local supplier for this equipment. RECOMMENDED ACTION: Award bid for two Gorman-Rupp T4A3-B4 4"X4" self priming centrifugal pumps to Thomas and Associates for the sum of $15,316.00 plus tax. ALTERNATIVE COUNCIL POLICY OPTIONS: Reject bids and refer back to staff. Citizen Advised: N/A Requested by' Darryl L. Barnes, Director of Public Utilities ~.i'~.~./.~.~.... Prepared by: George Borecky, Water/Sewer Operations Superintendent Coordinated with: Candace Horsley, City Manager Attachments: None Candace Horsley, Cit1 Manager 7h ITEM NO. DATE: January 171 2001 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION WAIVING THE 60-DAY NOTIFICATION REQUIREMENT FOR ESTABLISHING A COUNTY FACILITY IN THE CITY (400 TALMAGE ROAD), PURSUANT TO GOVERNMENT CODE §25351 SUMMARY: The County Department of Mental Health has requested a waiver from the 60-day notification requirement, as established by Government Code §25351, to lease the property at 400 Talmage Road for offices and drop-in counseling services. Government Code §25351 provides for such a waiver if the City Council adopts a Resolution to this effect. Without the waiver, the County would simply have to wait the 60 days otherwise required by State law before improving the property and occupying the building. The subject site is zoned C-1 (Community Commercial), which allows or permits a variety of commercial and professional office uses. The subject property is situated adjacent to and east of the railroad tracks, and was previously used as the headquarters for the Local 139 Labors Union. Use of this existing office space as a professional office for the County Mental Health Department is a use that can be established in this Zoning District. In conclusion, staff can find no reason to oppose the County's immediate use of this site in the manner described, and, therefore, believes the 60-day noticing waiver is supportable. RECOMMENDED ACTION: Adopt the Resolution waiving the 60-day noticing requirement pursuant to the provisions contained in Government Code §25351. ALTERNATIVE POLICY OPTIONS: Do not adopt the waiver Resolution, thereby requiring the County to wait 60 days to improve and occupy the building located at 400 Talmage Road. Citizen Advised: N/A Requested By: Kristy Kelly, Mental Health Director and Lester Siglin, Business Services Manager Prepared By: Charley Stump, Director of Planning and Community Development Coordinated With: Candace Horsley, City Manager Attachments: 1) Waiver Resolution; 2) Siglin Correspondence; and 3) Location Map Candace Horsley, City I~lanager RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH WAIVING THE 60-DAY NOTIFICATION REQUIREMENT FOR ESTABLISHING A COUNTY FACILITY WITHIN THE CITY LIMITS, AS REQUIRED BY GOVERNMENT CODE §25351 WHEREAS, 1. Government Code §25351 requires that a County notify a City in advance of its intent to locate a County facility in the incorporated area; and 2. Government Code §25351 further requires that said advance notification occur at least 60 days prior to use and occupancy of the County facility, unless the City Council waives the notification requirement by Resolution; and 3. The Mendocino County Department of Mental Health Services has requested a waiver of the 60-day notification requirement to lease the property located at 400 Talmage Road for the purpose of providing space for offices and counseling services; and 4. The granting of the waiver will enable the Mendocino County Department of Mental Health to facilitate the timely use of the office building; and 5. The property located at 400 Talmage Road is zoned for commercial and professional office uses; and the intended use would be compatible with the existing land uses in the vicinity; and 6. The use of the properties by the Mendocino County Department of Mental Health Services for office space would not be inconsistent with any City code, or the goals and policies of the Ukiah General Plan. 7. NOW, THEREFORE, BE IT RESOLVED that the City of Ukiah grants the County of Mendocino Public Health Department a waiver of the 60-day notification requirement to lease and occupy the property at 400 Talmage Road in a timely manner in order to provide much needed office space and counseling services. PASSED AND ADOPTED on this 17TM day of January, 2001, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: Marie Ulvila, City Clerk Phillip Ashiku, Mayor Resolution No. Page 1 of 1 Administration 860 North Bush Street Ukiah, CA 95482 Phone (707) 463-4480 FAX (707) 463-5443 Ukiah Mental Health Center 860 North Bush Street Ukiah, CA 95482 Phone (707) 463-4303 FAX (707) 463-5443 COUNTY OF MENDOCINO MENTAL HE~TH SERVICES Kristy Kelly, MFT Director December 29, 2000 Psychiatric Health Facility Inpatient Services 860 North Bush Street Ukiah, CA 95482 Phone (707) 463-4396 FAX (707) 463-5445 Coast Mental Healih Center 790-B South Franklin Street Ft. Bragg, CA 95437 Phone (707) 964-4747 FAX (707) 961-2698 City Council City of Ukiah 3 00 Seminary Avenue Ukiah, CA 95482 Re~ County Lease of 400 Talmage Road Agenda Item for Next City Council Meeting The County of Mendocino wishes to lease the property at 400 Talmage Road for use by the Mendocino County Mental Health Department. We hereby request, via this letter, that the City Council adopt a resolution waiving the 60-day notification requirement (reference Government Code Section 25351). Your cooperation in granting this request will enable the Mental Health Department to begin utilizing this space on or before February 1,2001. We regret our inability to find and procure this property in time to provide earlier notice and apologize for any inconvenience this may have caused. If you have any questions on this matter, please feel free to contact me or Mental Health Director, Kristy Kelly, at (707) 463-4303. Lester M. Siglin Business Services Manager Cc~ Kristi Furman, Clerk of the Board of Supervisors Pete Halstad, Director, General Services PROJECT SITE Mendocino County Mental Health Services Offices and Counseling Services 400 Talmage Road 7i Item No. Date' January 17, 2001 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF FUNDING FOR INLAND WATER AND POWER COMMISSION FOR PREPARATION OF A PARTICIPATION AGREEMENT WITH THE SONOMA COUNTY WATER AGENCY IN AN AMOUNT NOT TO EXCEED $1,000 On-going meetings between the Inland Water and Power Commission (IWPC) and the Sonoma County Water Agency relative to Potter Valley Project issues have resulted in a desire of the agencies to enter into a participation agreement. The IWPC has agreed to have its legal counsel draft the agreement. The estimated cost for this agreement is $ 5,000. The expense to draft this agreement was not included in the annual appropriation of funds for the IWPC and there are no excess funds available for this project. Therefore, the Inland Water and Power Commission requested that each of the five members approve funding for their share of the cost estimate. The City of Ukiah's share would be $1,000. This cost would be spread equally between the Water, Sewer, and Electric funds, since any change on the Russian River would impact all three departments. There is adequate funding in each of the respective budgets to accommodate this expense. Staff recommends approval of the requested expense. RECOMMENDED ACTION: Approve Funding For Inland Water And Power Commission For Preparation Of A Participation Agreement Between The Inland Water And Power Commission And Sonoma County Water Agency In An Amount Not To Exceed $1,000. ALTERNATIVE COUNCIL POLICY OPTIONS: Deny Approval and Direct Staff as to Alternative. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Candace Horsley, City Manager Darryl Barnes, Director of Public Utility Candace Horsley, City Manager None Candace Horsley, Cit~ Manager Mfh:Asrcc01 O1171WPC 7_i ITEM NO. DATE: January. 17, 2001 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF NOTICE OF COMPLETION FOR THE CiViC CENTER ROOF OVERLAY, SPECIFICATION NO. 00-1. SUMMARY: Funding for Civic Center roof overlay project was approved in the Fiscal Year 2000/2001 budget in the amount of $70,000 in account number 698.1915.800.000. The City Council awarded the contract on October 4, 2000 to California Single Ply, Inc., contractor, in the amount of $50,400. The work of the contract was completed by the contractor in substantial conformance with the approved plans and specifications on December 15, 2000. Final payment of the 10 percent retention in the amount of $5,040 will be made to the contractor after 35 days from the date the Notice of Completion is filed with the County Recorder. RECOMMENDED ACTION: 1. City Council accept the work as complete. 2. Direct the City Clerk to file the Notice of Completion with the County Recorder for the Civic Center Roof Overlay, Specification No. 00-1. ALTERNATIVE COUNCIL POLICY OPTIONS: None. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A Sage Sangiacomo, Community Services Supervisor Candace Horsley, City Manager and Larry DeKnoblough, Director of Community Services 1. Notice of Completion APPROVED: '-~a~ce Horsley'7 Cil~ Manager Please return to: CITY OF UKIAH 300 Seminary Avenue Ukiah, California 95482 (707) 463-6200 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN: , That the real property described is owned by the following whose addressor addresses are: City of Ukiah, a Municipal Corporation 300 Seminary Avenue, Ukiah, California 95482 m That the nature of the title to the Civic Center Roof Overlay Project of all said owners is that of fee simple. , That on the 1 5th day of December 2000, the Contract work for this project was actually completed. , That the name and address of the Contractor is California Single Ply, Inc., P.O. Box 429 Roseville, CA 95678. , That the real property herein referred to is situated in the City of Ukiah, County of Mendocino, State of California, and is described as follows: City-owned property identified as 300 Seminary Avenue. CITY OF UKIAH, a Municipal Corporation By: CITY CLERK STATE OF CALIFORNIA) COUNTY OF MENDOCINO) I, Marie Ulvila, being duly sworn says: That she is the Clerk of the City of Ukiah City Council, that she has read the foregoing Notice of Completion and knows the content thereof and the same is true of her own knowledge. MARIE ULVILA, City Clerk Subscribed and sworn to before me this 16th day of January, 2001. Notary Public in and for the County of Mendocino, State of California ITEM NO. 7t~ AGENDA SUMMARY DATE: January 17, 2001 REPORT SUBJECT: AWARD TO OTHER THAN LOW BIDDER THE ACQUISITION OF FORKLIFT TO ACCURATE FORKLIFT IN THE AMOUNT OF $19,153 SUMMARY: The City Public Works Department worked with the Purchasing Department to obtain bids for the acquisition of a used 1995 or newer, forklift. Eight companies received requests for quotations including all forklift dealers in the Ukiah Valley. A notice requesting bids for the forklift was published in the Ukiah Daily Journal on December 20 and 24, 2000. Eight sealed proposals were received and opened by the City Clerk on January 4, 2001. The City specifications required the forklift to have 2,000 or fewer hours of operation on the equipment. Four of the bidders, including the lowest three bidders on the tabulation of quotes, did not meet this specification and are therefore considered non-responsive. Lampson Tractor and Equipment responded but did not quote on a forklift since they did not have a forklift available at the date of the bid. continued on Page 2 RECOMMENDED ACTION: Award to other than Iow bidder the acquisition of forklift to Accurate Forklift in the amount of $19,153. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Award acquisition of forklift to a different vendor than recommended. 2. Not award acquisition of forklift. 3. Direct staff to readvertise for bids. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Diana Steele, Director of Public Works / City Enginee~~ Rick Seanor, Deputy Director of Public Works Candace Horsley, City Manager 1. Fiscal Year 2000/2001 Budget Sheet APPROVED:~,.._ Candace Horsier, C'~ty Manager Award to other than Low Bidder the Acquisition of Forklift to Accurate Forklift in the Amount of $19,153 January 17, 2001 Page 2 The remaining responsive bidders are therefore: 1) Cromer Equipment, 1995 Clark Genesis CGP 30 with 1027 hours at $15,996.50; 2) Hertz Equipment Rental/Big 4 Rents, 1997 Daewoo G25S with 1140 hours at $18,190. 3) Accurate Forklift, 2000 Nissan JP 50LP with 195 hours at $19,153. Although the lowest responsive bidder, is Cromer Equipment, of Santa Rosa, CA, which quoted a price of $15,996.50 for a 1995 forklift, staff is recommending award of the bid to Accurate Forklift for the 2000 Nissan JP 50LP at $19,153. Staff inspected the Nissan JP 50LP forklift and found that it will meet the needs of the City. This forklift has only 195 hours since it was repossessed from a contractor. A single owner in a warehouse environment free from dust, weather, etc., operated the Nissan forklift. An added benefit is that this forklift has a one-year factory warranty. Neither the forklift quoted by Cromer Equipment nor the forklift quoted by Hertz Equipment offered a factory warranty. Both the Cromer forklift and the Hertz forklift were rental units having been operated by many different people. These forklifts are typically refurbished prior to selling. The City's Senior Equipment Mechanic has spoken to several other local owners of Nissan forklifts and found that they have been fully satisfied with their Nissan forklifts. It is staff's opinion that for the above reasons, along with the Iow hours (195) on the Nissan forklift and the factory warranty make this forklift an excellent value. The City is essentially purchasing a like new forklift at a saving of $4700 off the list price of $23,861 (including sales tax). Staff recommends that the City Council award, to other than the Iow bidder in accordance with Ukiah City Code Section 1521, the acquisition of the Nissan forklift to Accurate Forklift for in the amount of $19,153. The bid amount of $19,153 is within the City's budget amount of $21,000 for this forklift as shown on Attachment 1. AGForkLift. SUM Awa~ to otherthan Low Bidderthe Acquisition of Forkliffto Accurate Forkliffinthe Amountof$19,153 Janua~ 17,2001 Page 3 Tabulation of Quotes - Forklift Model Quote Company Quoted Amount Hours Cromer Equipment Santa Rosa, CA 1995 Clark Genesis CGP 25 $13,375 3232 Accurate Forklift Santa Rosa, CA 1994 Mitsubishi FG25 $15,515 4900 Toyota Material Handling 1996 Toyota 42-6FGU25 Sacramento, CA $15,515 4435 Cromer Equipment Santa Rosa, CA 1995 Clark Genesis CGP 30 $15,996.50 1027 Hertz Equipment Rental/ Big 4 Rents Ukiah, CA 1997Daewoo G25S $18,190 1140 Hyster Sales Company Santa Rosa, CA 1997 Hyster H50XM $18,725 2700 Accurate Forklift Santa Rosa, CA 2000 Nissan JP 50LP $19,153 195 Lampson Tractor & Equipment Ukiah, CA No Bid AGForkLift. SUM ITEM NO. ,9a MEETING DATE: January 17, 2001 AGENDA SUMMARY REPORT SUB.1ECT: CONSIDERATION OF LE'I-FER FROM MENDOCINO COUNTY EMPLOYERS COUNCIL REGARDING CITY PLANNING COMMISSIONER APPOINTMENTS We have received a letter from Al Beltrami, Executive Director of the Mendocino County Employers Council, requesting that the City Council consider appointing a Planning Commissioner who lives outside the City limits. His letter states that many business owners and workers within the City of Ukiah reside outside the City boundaries in the Ukiah Valley. The City has several commissions and committees that include County residents and the Employers Council is requesting that the Planning Commission also include a member from the County. After discussion, staff requests further direction from the City Council so that a response may be made to the Employers Council. RECOMMENDED ACTION: After discussion, Council provide direction to staff. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizens Advised: Mendocino County Employers Council Requested by-' Mendocino County Employers Council Prepared by: Candace Horsley, City Manager Coordinated with: N/A Attachment: December 18, 2000 letter, from Mendocino County Employers Council Candace Horsley, Ci Manager 4:Can:ASRMCEC. 101 ~ MENDOCINO COUNTY EMPLOYERS COUNCIL 597-BSouth Main Street [] Ukiah, CA 95482 [] Tel (707)462-5021 berFax (707) 462-0318 18, 2000 Mayor Ashiku & Council Memben City Hall, City of Ukiah 300 Seminary Avenue .Ukiah CA 95482 CITY OF IJKiAH CITY CLERK'S DEPARTMENT DEC 2 0 ,2~.'300 Board of Directors IMck Seizer, Chairman Ric Piffero, Vice-Chairman Margie Handley Ron Holen Ross Liberty John Mayfield, Jr. Bob McCraley Barbara Reed Wendy Squires Dear Mayor Ashiku & Council Members: The Mendocino County Employers Council 0VI.C.E.C.) Board of Directors, at their regular meeting of DeCember 15, 2000 discussed the upcoming vacancy on the City Planning Commission. A question was raised regarding the possibility of one Planning Commissioner being appointed from outside the City of Ukiah boundaries. Recognizing the City's interest in development of the Ukiah Valley and the fact that a City resident serves as a County Planning Commissioner, it appears that there may be value in having a City Planning Commissioner who resides outside the City but within the Ukiah Valley. As you know, many business owners and workers.within the City of Ukiah reside outside the City boundaries in the Ukiah Valley. The concept of having a City Planning Commissioner who resides outside the City limits is not a new one. Many cities in California have such ordinances. We hope you will Consider this recommendation as a step towards a better interchange between the City and the Ukiah Valley. Please contact us if you have any questions. Sincerely, ff ~ ~ _4' ~ "~,..~ ,; ,,-' .~ . A1 Beltrami Executive Director ~xecutive Director A1 Beltmmi Executive Secretary Phyllis Harrison ITEM NO. 10a DATE: January 17, 2001 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION MAKING APPOINTMENT TO THE PLANNING COMMISSION Effective November 27, 2000, there was one vacancy on the Planning Commission due to the resignation submitted by Eric Larson. The term of office for this Planning Commission position will expire June 30, 2001. As of the December 28, 2000 deadline, four applications were received by the City Clerk's office from Paul Andersen, Miles Gordon, Brenda Levaditis, and James Mulheren. Historically, the City Council has interviewed applicants for the Planning Commission prior to the City Council meeting. The four applicants have been contacted and interview times have been established (see City Council Agenda for Planning Commission Interviews). Councilmember Libby will have the first opportunity to make a nomination for Planning Commission appointment, based on the current rotation process. RECOMMENDED ACTION: Adopt Resolution making appointment to the Planning Commission. ALTERNATIVE COUNCIL POLICY OPTIONS: Direct' staff to re-advertise for the vacancy and reschedule appointments accordingly. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Ukiah City Council Marie Ulvila, City Clerk Candace Horsley, City Manager 1. Resolution making appointment to the Planning Commission 2. News Release announcing vacancy 3. Terms of City of Ukiah Boards and Commissions APPROVED:~_ Cand~ce Horsley, ~ity lanager ASR:Planning Commission Appointment RESOLUTION NO. 2001- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH MAKING APPOINTMENT TO THE PLANNING COMMISSION WHEREAS, on November 27, 2000, Eric Larson submitted his resignation to the Planning Commission, for a term which expires June 30, 2001; and WHEREAS, the vacancy was duly advertised until the close of applications on December 28, 2000, with submitted applications timely received and submitted to Council for consideration; and WHEREAS, the City Council interviewed Planning Commission applicants on January 17, 2001. NOW, THEREFORE, BE IT RESOLVED, that the Ukiah City Council approves the nomination submitted per procedures outlined in Resolution No. 95-48, and does hereby appoint to fill the unexpired term of office on the Planning Commission to June 30, 2001. PASSED AND ADOPTED this 17th day of January, 2001, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: Phillip Ashiku, Mayor ATTEST: Marie Ulvila, City Clerk 300 SEMINARY AVE., UKIAH, CA 95482-5400 · ADMIN. 707/463-6200 · PUBLIC SAFETY 463-6242/6274 · FAX # 707/463-6204 · EMAIL: ukiahcty®jps.net · · NEWS RELEASE OPPORTUNITY TO SERVE YOUR COMMUNITY DATE: FOR RELEASE: SUBJECT: CONTACT: November 27, 2000 Immediately Vacancy on City of Ukiah Planning Commission Marie Ulvila, City Clerk, 463-6217 UKIAH, CA.- The City of Ukiah announces there is a vacancy on the Planning Commission effective November 27, 2000 to fill an unexpired term of office. This term of office will expire June 30, 2001. Any qualified individual who would like to make a difference in their community and is interested in serving as a volunteer may apply for this vacancy. Applicants must reside within the City Limits of Ukiah. Applications are located at the reception counter in the administration wing of the Ukiah Civic Center, 300 Seminary Avenue, or call 463-6217 for an application to be mailed or faxed to you. The submittal deadline is December 28, at noon. The appointment to the Planning Commission will be considered at the first regular City Council meeting in January 2001. Marie Ulvila, City Clerk KUKI/KIAH KPFM KWNE kOZt kfWU KZYX KMFB PRESS DEMOCRAT KNTI UKIAH DAILY JOURNAL If you have any questions regarding the election process, you may contact City Clerk Marie Ulvila at 463-6217. Press Rel: PR Planning Commission '~V'e Are Here To Serve" TERMS OF CITY OF UKIAH BOARDS AND COMMISSION MEMBERS As of December 20, 2000 *Next Councilmember to nominate for appointment to this Commission/Board. Date of Current Present Term Last Date Plannin,.q Commission-3 .year term - (Libby) Appointment Expires To Serve Judy Pruden 7/17/99 6/30/02 6/30/02 Jennifer Puser 7/01/98 6/30/01 6/30/04 Mike Correll 7/01/98 6/30/01 6/30/04 Joe Chiles 7/05/00 6/30/03 6/30/03 Airport Commission - 3 year term ** - (Libby*) Ken Fowler ** - Chairperson Mark Ashiku James Mulheren Michael Whetzel Allen Rogina** 7/01/98 6/30/01 6/30/01 7/01/98 6~30/01 6/30~04 1/11/00 6/30/01 6/30/04 7/01/98 6/30/01 6/30/04 8/4/99 6/30/02 6/30/05 ** Two Commissioners may reside within the Sphere of Influence Parks, Recreation, and Golf Commission - (Smith*) Perry Ramsey - Men's Golf Club Judith Waterman - Women's Golf Club Faye Hefte - Golf- Public Member Freddck Koeppel Jon Henderson James Mulheren Susan Johnson, Chairperson 8/18/99 6/30/01 6/30/01 7/05/00 6/30/02 6/30/04 7/05/00 6/30/02 6/30~04 7/01/98 6/30/01 6/30104 7/01/98 6/30/01 6/30/04 7/01/98 6/30/01 6/30/04 8/18/99 6/30/02 6/30/02 Design Review Board - (Ukiah Redevelopment Aqency Commissioner Baldwin*) Thom Parducci, Chairperson 6/30/95(Retro) 6/30/01 DeDe Ledford 6/30/95 (Retro) 6/30/01 Marge Boynton 1/20/99 6/30/01 Donna Berry 10/15/97 10/15/00 Joan Schlienger (at large) 2/18198 6/30/00 6/30/01 6/30/01 6/30/04 10/15/00 6/30/03 *First three terms were to expire in 1995, however, individuals not nominated until 6/19/96. It was necessary for these terms to expire in 1998, therefore, their 6/19/96 appointment was retroactive to 6/30/95 for purposes of their terms. Investment Oversiqht Committee - Public Member 2-year term - (Ashiku*) Phillip Ashiku - Mayor Roy Smith - City Councilmember Candace Horsley - City Manager Gordon Elton - Finance Director Monte Hill- Public Member 7/05/00 Allen Carter- City Treasurer, Chair 6/30/02 N/A Terms 22 - Page I of 2 Revised: December 20, 2000 TERMS OF CITY OF UKIAH BOARDS AND COMMISSION MEMBERS As of July 5, 2000 Traffic En.qineerinq Committee -(Libby*) Diane Zucker Steve Turner (MTA Rep.) Benjamin Kageyama (Public Rep.) City Manager - Candace Horsley City Engineer - Vacant Police Chief- John Williams Planning Director - Bob Sawyer Superintendent of Public Works Date of Current Appointment 4/5/00 6/15/88 10/6/99 Present Term Expires Last Date To Serve Civil Service Board Albert Beltrami (reappointed by Council 9/6/95) Bill Webster (appointed by employees on 10/25/99) Dan Saylor (appointed by two other members) City Representative on the Library Advisory Commission Ann Fatch 11/04/92 Cultural Arts Advisory Board - Mastin* Currently Inactive Demolition Permit Review Committee - 2 year term - Inactive Director of Public Works/City Engineer (all other terms have expired) City of Ukiah Disaster Council Mayor - Phillip Ashiku 12/20/00 Councilmember - Kathy Libby 12/02/98 City Manager- Candace Horsley 12/02/98 Assistant City Manager - Mike Flad 11/05/97 Police Captain - Wayne McBride 11/05/97 Fire Operations Captain - Bill Woodworth 11/05/97 City Attorney - David Rapport (no vote) 11/05/97 Federal, State and Local Organizations: American Red Cross California Dept. of Forestry Mendocino Emergency Services Authority Mendocino Transit Authority Pacific Bell Pacific Gas and Electric Radio Amateur Civic Emergency Services (R.A.C.E.S.) Chair First Vice Chair Second Vice Chair Ukiah Chamber of Commerce Ukiah Unified School District Ukiah Valley Medical Center Emergency Services Coordinator - Staff Terms 22 - Page 2 of 2 Revised: December 20, 2000 AGENDA SUMMARY REPORT ITEM NO. 10b DATE: JANUARY 17, 2001 SUBJECT: APPROVAL OF 2000/01 MID YEAR BUDGET AMENDMENT This Mid Year Budget Amendment is the opportunity to address any issues with financial implications which have occurred since the budget was adopted or are anticipated to arise throughout the remainder of the fiscal year. Modifications to the budget at this time allow for a greater degree of accuracy when actual revenues and expenditures are compared to budgeted figures at the end of the year. The specific accounts and dollar amounts are presented in the City of Ukiah 2000-2001 Mid Year Budget Amendment Summary of Transactions (attachment 1 to this report). Each proposal is discussed in this report. Fund 100, General: REVENUE: 0400 Licenses and Permits and 0800 Charges for Current Services: Development and building activities have greatly exceeded budget projections and thus changes to both revenue and expenditure categories are necessary. The new revenue will exceed the associated costs for contractual services in Department 2201 and thus maintain the positive revenue/expense ratio for the services provided. It is recommended that increases in the accounts 100.0400.420.000 Building Permits, $40,000 and 100.0800.638.000 Plan Check Fees, $10,000, be approved to reflect the greater than estimated building related revenue. 0600 From Other Agencies: State legislation, AB 1396, provided for a partial reimbursement of Educational Revenue Augmentation Relief (ERAF) funds to local jurisdictions based upon city/county populations. The amount to the City of Ukiah for this year is $43,540. An increase of this amount to account 100.0600.482.001 ERAF Refunds, will reflect this new revenue. (continued on page 2) RECOMMENDED ACTION: Approve Mid Year Amendment to the 2000/2001 Budget as specified in the 2000/01 Mid Year Budget Amendment-Summary of Transactions. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine modifications to budget amendment are necessary, identify changes, and approve revised amendment. 2. Determine budget amendment is not necessary and take no action. Citizen Advised: NA Requested by: NA ~ Prepared by: Michael F. Harris, R~k Manager/Budget Officer and Gordon Elton, Director of Finance Coordinated with: Department Directors and Candace Horsley, City Manager Attachments: 1. January 12, 2000 City Manager memorandum regarding future capital project funding with Public Works' and Community Service's project lists; 2. 2000/01 MidYear Budget Amendment- Summary of Transactions; APPROVED: 3. Go, al Fund fund balance analysis. Candace Horsley, ~ity ~anager APPROVAL OF 2000/01 MIDYEAR BUDGET AMENDMENT JANUARY 17, 2001 Page 2 EXPENDITURES: Department 1101, City Clerk: Several functions of the used 1992 printer in the City Clerk's office are inoperative and necessary repairs appear economically ineffective. A replacement printer was to be requested in the next fiscal year budget, but the equipment is in such a state that immediate replacement is necessary. A $1,225 increase in account 100.1101.800.000 Machinery and Equipment, is requested for this machine. Department 1105, Elections: Estimates, based upon costs of previous elections, resulted in $10,000 being budgeted for the November 2000 election. Actual costs billed by the County Clerk-Recorder totaled $10,436.62. An increase in account 100.1105.250.000 Contractual Services, of $437 is necessary to cover these additional expenses. Department 1601, Personnel: At its December 6, 2000 meeting the City Council authorized the new position of "Personnel Assistant" in the Personnel Department. The recruitment process has begun and it is anticipated the position will be filled in February thus necessitating five months of funding for the current fiscal year. Additional salary and benefits costs will be incurred for this period as well as training expenses and a new computer. It is recommended that accounts 100.1601.110.000 through 100.1601.156.000 - Regular Salaries, Retirement, Workers Compensation, Group Insurance, Unemployment Insurance, and Medicare be increased by $9,085, account 100.1601.160.000 Conference and Training be increased by $500, and account 100.1601.800.000 Machinery and Equipment be increased by $2,000 to fund these costs. Department 1905, Administrative Support: Included in the adopted budget is $5,000 for the purchase of a "small" copier to replace the 12-year-old unit which self-destructed in December. Through the formal bid process, six different machines from four companies were evaluated. As noted in another agenda item for the January 17 meeting, Staff is reporting the purchase of equipment at a cost of $6,427. It is recommended the difference of $1,427 be added to account 100.1905.800.000 Machinery and Equipment. Department 1910, City Treasurer: The majority of the City's investment portfolio is managed by the investment advisor, Public Financial Management (PFM). As the amount of funds directly managed by PFM increases, so does the service fee, per the consultant contract. It is recommended that account 100.1910.250.000 Contractual Services, be increased by $4,455 to meet these costs for the remainder of the fiscal year. Department 1945, Community Outreach/Public Information Services: Another edition of the successful citywide newsletter is scheduled for June/July. The printing costs for this project will be incurred prior to the next budget and thus an amendment to the current budget is necessary. It is recommended that account 100.1945.231.000 Printing and Publishing be raised by $2,200 to cover these expenses. Department 1990, Miscellaneous General Government: The dues structure for membership in the League of California Cities has increased by 3.9% (equal to the California consumer price index escalation) resulting in a difference of $123 from the amount budgeted. It is recommended that account 100.1990.260.000 Dues and APPROVAL OF 2000/01 MIDYEAR BUDGET AMENDMENT JANUARY 17, 2001 Page 3 Subscriptions, be raised by this amount to meet the new assessment. Department 2001, Police: The expenses estimated and budgeted for the Public Safety copier lease purchase and copies are less than actual. These costs are distributed among the five functions which utilize the machine. The Police Department's portion ofthis deficit is $1,497. An increase ofthis amount in account 100.2001.255.000 Lease Purchase, is recommended to address this shortfall. Department 2101, Fire: At the time of budget adoption, the relationship between the City and the countywide hazard response program (Redwood Empire Hazardous Incident Team-REHIT) was unknown. Since then, the City has committed to participate in and support the organization's activities. Annual financial support is $5,000. An increase of this amount in account 100.2101.250.000 Contractual Services, is recommended to fund these costs. The expenses estimated and budgeted for the Public Safety copier lease purchase and copies are less than actual. These costs are distributed among the five functions which utilize the machine. The Fire Department's portion of this deficit is $1,762. An increase of this amount in account 100.2101.255.005 Lease Purchase, is recommended to address this shortfall. Improvements and repairs were necessary to the North Fire Station to accommodate the Winter Homeless Shelter. It is recommended that account 100.2101.301.003 Building Maintenance and Repair, be increased by $3,107 to cover these expenses. Department 2201, Buildinq Inspection: As noted in the Revenue section, development and building activities are considerably higher than estimated at the time of budget adoption. One affect is increased consultant services to complete the plan checking for new building permits. Based upon expenses to date and anticipated development through June, it is recommended to increase account 100.2201.250.000 Contractual Services, by $40,000. These expenses are offset by the funding from fees for Building Permits and Plan Checking. Department 3001, Engineering Administration: New personnel and increased responsibilities in the Engineering Department have necessitated training expenses not anticipated in the adopted budget. Attendance at federal grant and engineering training sessions, the Public Works Institute, and meetings of the American Society of Civil Engineers to understand the intricacies of grant management and maintain professional licenses, have depleted the budgeted allocation. $3,000 additional funding for account 100.3001.160.000 Conference and Training Expense, is requested to insure adequate training for the remainder of the fiscal year. Department 3110, Street Maintenance: Two projects requiring immediate funding have just been identified. Smith Street, between Mason and Main is deteriorating. A geotechnical review ($2,200) of the pavement structure is necessary to determine what measures are necessary to repair the street. The Orr Creek bank at Cypress Ave. is unstable requiring remedial action. This work is estimated to be $20,000. It is recommended that account 100.3110.250.000 Contractual Services, be increased by $22,200 to provide funding for these two projects. Fund 206, Community Oriented Policing (COPS): The expenses estimated and budgeted for the Public Safety copier lease purchase and copies are less than actual. These costs are distributed among the five functions which utilize the APPROVAL OF 2000/01 MIDYEAR BUDGET AMENDMENT JAN UARY 17, 2001 Page 4 machine. The COPS portion of this deficit is $150. An increase of this amount in account 206.2006.255.000 Lease Purchase, is recommended to address this shortfall. Fund 220, Parking District: The expenses estimated and budgeted for the Public Safety copier lease purchase and copies are less than actual. These costs are distributed among the five functions which utilize the machine. The Parking District's portion of this deficit is $352. An increase of this amount in account 220.4601.255.000 Lease Purchase, is recommended to address this shortfall. Fund 333, Community Development Block Grant: The City has received two new Planning and Technical Assistance grants through the Community Development Block Grant (CDBG) program, #00-EDBG-727, Palace Hotel Reuse Study and #00-STBG-1509, Homeless Shelter Study. Though revenues and expenditures for one grant were budgeted, the details of the second grant must be added to the budget to insure proper accounting. These grants require local matching funds. An additional $8,750 from the General Fund is necessary to meet the matching requirements. The following changes are recommended: Revenues: Account 333.0600.488.003 Revenue, State and Federal Grants, increase by $35,000; Transfer from General Fund (100.283.333) to Community Development Block Grant Fund (333.281.100), increase both accounts by $8,750 for required local cash match. Expenditures: Account 333.4711.250.000 Contractual Services, increase by $ 43,750 for consultant assistance. Fund 334, EDBG Revolving Loan: The City has been awarded a new grant (#00-EDBG-738) for economic development through the State of California Community Development Block Grant (CDBG) program. This $500,000 from the 2000/01 California Community Economic Enterprise Fund is to be used for revolving loans to local businesses for the creation of Iow and moderate wage jobs. The grant does require a 20% local match, 10% in cash and 10% in-kind staff services. City Council Resolution No. 2001-20 adopted on September 6, 2000 specified that the cash match would be made by the Redevelopment Agency. Since the grant was secured after the adoption of the budget, an amendment is necessary. The following changes are recommended: Revenues: Account 334.0600.488.001 Revenue, State and Federal Grants, increase by $500,000; Account 334.0600.490.000 Miscellaneous Participation, increase by $50,000 to account for Redevelopment revenue; and Transfer from the General Fund (100.283.334) to EDBG Revolving Loan Fund (334.281.100), increase both accounts by $50,000 for required local match of in- kind staff services. Expenditures: Accounts 334.4705.xxx.xxx, increase by $50,000 for staff services; and Account 334.4705.683.000 Loan expense, increase by $550,000 to reflect anticipated loans. APPROVAL OF 2000/01 MIDYEAR BUDGET AMENDMENT JANUARY 17, 2001 Page 5 Fund 600, Airport: Objective Number 8 of the Airport's budget is "Implement airport noise plan". Since the adoption of the budget, Staff and the Airport Commission have determined that a "Quiet Flying" brochure is a necessary and integral part of the plan. Costs to layout and print the brochure which would be completed by an outside vendor are estimated to be $1,500 ($500 layout and $1,000 printing). An increase of this amount to account 600.5001.250.000 Contractual Services, is necessary to accommodate this activity. Property taxes for the parcel adjacent to the Airport purchased in 1998 were estimated at $1,400 in the adopted budget. Actual expense for this fiscal year will be $1,663.92. Thus an increase of $264 to account 600.5001.630.000, Taxes, is recommended. Funds for replacement furniture for the Airport Commission and new furniture for the Airport offices were not included in the adopted budget. Increases of $2,225 to account 600.5001.690.000 Supplies, and $776 to account 600.5001.800.000 Machinery and Equipment, are necessary to accommodate these needs. As noted at the June 7, 2000 City Council meeting, drainage structures were installed at the Airport for development of the northern property. These improvements were completed by City crews at a total cost of $12,615. The expenses are to be paid by the Airport fund as any reimbursable job conducted by the Water Department would be paid by an applicant. Since this is a capital project, it is recommended account 600.5001.800.000 Machinery and Equipment be increased by $12,615. Fund 612, City/District Sewer: It has just been learned that additional legal expenses will be incurred this year by the Inland Water and Power Commission. The City of Ukiah's share of these costs is $5,000. This amount is divided amongst the Electric, Sewer, and Water funds since each would be impacted by any change in the Russian River. It is recommended that a $1,666 increase to account 612.3505.250.000 Administration and General- Contractual Services be approved to cover the Sewer Fund's portion of this assessment. Property taxes for the Wastewater Treatment Plant property were estimated at $670 in the adopted budget. Actual expense for this fiscal year will be $726.66. Thus an increase of $57 to account 612.3580.630.000, Property Taxes, is recommended. Fund 660, Solid Waste Disposal Site: Property taxes for the landfill properties were estimated at $1,346 in the adopted budget. Actual expense for this fiscal year will be $1,387.32. Thus an increase of $42 to account 660.3401.630.000, Taxes, is recommended. Fund 678, Dispatch: The expenses estimated and budgeted for the Public Safety copier lease purchase and copies are less than actual. These costs are distributed among the five functions which utilize the machine. The Dispatch Fund's portion of this deficit is $150. An increase of this amount in account 678.2040.255.000 Lease Purchase, is recommended to address this shortfall. Fund 698, Fixed Assets: During the preparation of the budget, projected actual expenditures in several accounts were inadvertently omitted from the document. The result of this oversight is the misstatement of beginning department balances. The only significant impact is in the Police Department account where the available funding is less than the identified expenditures. The purchase of two patrol vehicles at $28,000 each was identified as an approved line item expenditure. An increase in the APPROVAL OF 2000/01 MIDYEAR BUDGET AMENDMENT JANUARY 17, 2001 Page 6 transfer from the General Fund is necessary to provide the actual funding for the units. To correct this situation it is recommended to increase the transfer from the General Fund account 100.283.698 to the Fixed Asset Fund account 698.281.100 by $37,213. All of the other departments accounts included positive balances. Within the Fire Department's Fixed Asset account allocated funds ($3,775) for the completion of the training tower were not carried over and the interest expense ($2,088) for ambulance debt service was not identified as an expenditure for the current fiscal year. Account 698.2101.800.000 should be increased by $5,863 to authorize these payments. In 1999/2000 funds were allocated for the purchase of computers, other hardware, and services to develop the city-wide LAN and WAN networks. These networks are managed through network servers in Administration and Public Safety. Final configuration of the network servers is necessary to fully utilize the wide area and local area networks as designed. The Iow cost E-Mail services originally purchased and currently being used are proving to be inefficient. The limitations of this system prevent some users from utilizing E-mail for the purposes intended - namely sending and receiving data files. An increase of $15,000 in account 698.1965.800.000, Computer Support Services - Machinery and Equipment, is recommended to cover the cost of additional network server configuration assistance and an in-house E-mail server/system. Included in the Parks budget (100.6001.711.000) is $5,000 as a contribution to the capital fund for the future purchase of a replacement "clubcar". The Capital Fund budget did not include purchase of the replacement this year. It has become necessary to purchase the replacement this year requiring an amendment to the budget authorizing the current year expense. The replacement plus sales tax will cost $5,500. An authorization of $5,500 in account 698.6001.800.000 Parks Fixed Assets is recommended to fund this purchase. Fund 800, Electric: It has just been learned that additional legal expenses will be incurred this year by the Inland Water and Power Commission. The City of Ukiah's share of these costs is $5,000. This amount is divided amongst the Electric, Sewer, and Water funds since each would be impacted by any change in the Russian River. It is recommended that a $1,666 increase to account 800.5536.250.000 Waterway and Conservation- Contractual Services be approved to cover the Electric Fund's portion of this assessment. Fund 820, Water: It has just been learned that additional legal expenses will be incurred this year by the Inland Water and Power Commission. The City of Ukiah's share of these costs is $5,000. This amount is divided amongst the Electric, Sewer, and Water funds since each would be impacted by any change in the Russian River. It is recommended that a $1,667 increase to account 820.3908.250.000 Water Production and Storage - Contractual Services be approved to cover the Sewer Funds portion of this assessment. CiViC CENTER ADDITION COSTS: As presented at the October 19 and December 20, 2000 City Council meetings, a 5,000+ square foot addition to the Civic Center is proposed. The current budget includes an allocation for architectural and related services, but construction may commence before June 30, necessitating funding prior to next year's budget. The proposal is to pay for the project ($703,800) on a cash, rather than long term financing, basis by the functions which will utilize the facility according to the square footage encompassed by the various departments. This amendment will entail transfers from each of the affected fund budgets to Fixed Assets (fund within which the project will be expensed). The recommended increases reflect the figures presented at the October 19 meeting. It is recommended Fixed Asset account 698.1915.800.000 Buildings be increased by $703,800 APPROVAL OF 2000/01 MIDYEAR BUDGET AMENDMENT JANUARY 17, 2001 Page 7 for the construction and the following increases in transfers be made for the funding: General Fund #100 account 100.283.698 $239,292; Purchasing Fund #696 account 696.283.698, $101,347; Billing and Collection Fund #697 account 697.283.698, $35,894; Electric Fund #800 account 800.283.698, $313,895; Water Fund #820 account 820.283.698, $13,372; and Fixed Asset Fund #698 accounts 698.281.100, $239,292; 698.281.696 $101,347; 698.281.697, $35,894; 698.281.800, $313,895; and 698.281.820, $13,372. PERSONNEL COSTS: At the time of the budget preparation, the results of the negotiations with the employee units were unknown. After July agreements were reached with the Miscellaneous, Fire, Management, and Department Head units. The increased personnel expenditures must be added to the budget to correctly identify anticipated expenses. It is recommended that the personnel accounts (xxx.xxxx. 110-156.xxx) of each of the following funds be increased as noted: General #100, $171,750; COPS Grant #206, $100; Parking District #220, $2,702; Conference Center #410, $4,825; Garage #575, $4,861; Airport #600, $5,757; City/District Sewer #612, $37,096; Sanitary Disposal Site #660, $25,376; Refuse/Debris Control Enterprise #665, $4,357; Public Safety Dispatch #678, $863; Golf #695, $10,046; Purchasing #696, $3,345; Billing and Collection Enterprise #697, $13,516; Electric #800, $17,605; and Water #820, $22,113. Staff recommends approval of the 2000/01 Mid Year Budget Amendment as presented. mfh:asrcc01 0117BA MEMORANDUM DATE: TO: FROM: SUB3ECT: January 12, 2001 Honorable Mayor Ashiku and City Councilmembers Candace Horsley, City Manager ~~" Improvement Project Funding As discussed previously with the City Council, prudent planning requires the reservation of funds for upcoming improvement projects that are anticipated by the City within the next three to five years. These funds will be set-aside in anticipation of completion of these projects. If the projects are not completed or the Council revises its priorities, the funding can be used for other project purposes. The following is a list of projects submitted for Council approval, which ! am taking from a more comprehensive list from the General Fund Departments. 1. Grant funding $50,000 The City is pursuing grants for various special projects within the City and many of these require some level of matching funds. Staff is recommending a reserve so we will be assured of being able to meet our match requirements. 2. Financial Software $100,000 We have spoken to the City Council regarding the need to replace our existing financial General Ledger software as its design originated in the 1970s, and it is extremely inflexible for the needs of the City in the year 2001. Though the project was budgeted in fiscal year 1999/00 for $350,000, due to other priorities staff has not been able to proceed and, therefore, there are no current budgeted funds for this purchase. Staff is recommending we reserve a portion of the anticipated expense at this time as it will be a large hit on the General Fund when the software is actually purchased. 3. Community Services $245,000 ag Anton Stadium Repair ($75,000): Major reconstruction of the Anton Stadium grandstands is required immediately for public safety concerns and to assure the continued use of this facility. b. Playground Equipment ($50,000): Due to the recent changes in ADA and state requirements, we will need to upgrade and replace much of our playground equipment. c. Security System for the Civic Center ($40,000): When the Civic Center was first constructed, there was no need for a security system, but with the purchase of computer equipment, along with the two break-ins at our Parks facilities, it has made staff very aware of the possible vulnerability of the Civic Center with the current key- lock system. Staff is recommending monies be reserved for an appropriate security system. d. Office Walls ($50.000): As discussed and approved in concept by Council in the past, upon completion of the Civic Center addition, we will be relocating several staff members within the Civic Center. At that time we will be able to construct office walls and eliminate extreme noise in the Administrative wing, providing security and privacy for increased work production. The Public Safety wing already has individual, walled offices as do other City facilities. e. Observatory Park Buildings ($30,000): Staff is recommending the set-aside of funds to remodel the Observatory Park buildings for recreational activities and historical preservation. This is a continuing goal of the development plans for the Observatory property, which was granted to the City of Ukiah from the Federal Excess Property Program. 4. Fire Department $75~000 al North Fire Station ]Improvements ($50.000): The North Fire Station facility is at an age where re-roofing, siding replacement, and seal patching of the parking lot need to be accomplished in a very short timeframe. b. Equipment ($25.000): A variety of Fire Department equipment including breathing apparatus, mechanic's pickup, and defibrillator replacement (which alone is $36,000), is required in the next three years. This is to start a fund for replacement of these items. 5. Public Works $570,000 There are a variety of projects that can no longer be maintained through our Gas Tax Funds or other sources. We anticipate these projects are either at a critical or mandatory level: Sidewalk Repair $100,000 ADA Ramps $200,000 Bridge Replacements $100,000 Drainage Upgrades $ 50,000 Talmage Road Bike and Pedestrian Path as well as Road Improvements $ 70,000 Airport Park Boulevard $ 50,000 Conclusion The total of these recommended set-aside funds are $1,040,000. That along with the $511,283 requested through the mid-year budget adjustment report would leave approximately $643,923 in the General Fund Account. This represents a healthy 8% General Fund Reserve. I have included for the Council's information, the list of projects submitted by the Public Works and Community Services Departments for your review in case there are other projects the Council would rather prioritize than those contained in the aforementioned list. CH:ky Arts 4\CAN:MCC293.101 L.. 0 0 CITY OF UKIAH FISCAL YEAR 2000/01 MID YEAR BUDGET AMENDMENT - SUMMARY OF TRANSACTIONS JANUARY 17, 2001 Account Number Amount Type Comments 100.283.333 $ 100.283.334 $ 100.283.698 $ 100.283.698 $ 100.0400.420.000 $ 100.0600.482.001 $ 100.0800.638.000 $ 100.1101.800.000 $ 100.1105.250.000 $ 100.1601.110-156.000 $ 100.1601.160.000 $ 100.1601.800.000 $ 100.1905.800.000 $ 100.1910.250.000 $ 100.1945.231.000 $ 100.1990.260.000 $ 100.2001.255.000 $ 100.2101.250.000 $ 100.2101.255.005 $ 100.2101.301.003 $ 100.2201.250.000 $ 100.3001.160.000 $ 100.3110.250.000 $ lO0.xxxx.110-156.000 $ 206.2006.255.000 $ 206.xxxx. 110-156.000 $ 220.4601.110-156.000 $ 220.4601.255.000 $ 333.0600.488.004 $ 333.281.100 $ 333.4711.250.000 $ 334.0600.488.001 $ 334.0600.490.000 $ 334.281.100 $ 334.4705.xxx.xxx $ 334.4705.683.000 $ 410.6190.110-156.000 $ 575.5800.110-156.000 $ 600.5001.110-156.000 $ 600.5001.250.000 $ 600.5001.630.000 $ 600.5001.690.000 $ 600.5001.800.000 $ 600.5001.800.000 $ 612.3505.250.000 $ 612.3580.630.000 $ 612.xxxx.110-156.000 $ 660.3401.630.000 $ 660.3401.110-156.000 $ 665.xxxx. 110-156.000 $ 8 750 50 000 37 213 239 292 40 000 43 540 10 000 1 225 437 9,085 500 2,000 1,427 4,455 2,200 123 1,497 5,000 1,762 3,107 40,000 3,000 22,000 171,750 150 lO0 2,702 352 35,000 8 750 43 750 500 000 50 000 50 000 50 000 550 000 4 825 4 861 5 757 1 500 264 2,225 776 12,615 1,666 57 37,096 42 25,376 4,357 E Trf from Gen Fd to CDBG for Homeless Study grant local cash match E Trf from Gen Fd to EDBG for grant required local in-kind service match E Transfer from Gen Fd to Fixed Asset for Police and Fire E Transfer from Gen Fd to Fixed Asset for Civic Center addition R Additional Building Permit revenue R Educational Revenue Augumentation Relief (ERAF) reimbursement R Additional Plan Check revenue E Replacement printer for City Clerk E Additional November 2000 election costs E New Personnel Assistant position (five months) E Training costs for new Personnel Assistant E Computer for new Personnel Assistant E Additional "small" copier costs E Additional contract costs for Investment Management E City-wide newsletter printing for June/July edition E Increased League of California Cities dues E Additional Public Safety copier lease purchase and copy expense E Annual REHIT financial support E Additional Public Safety copier lease purchase and copy expense E North Fire Station repairs and improvements for Homeless Shelter E Additional costs for plan check contractual services E Additional training expenses E Smith Street geotechnical review and Orr Creek bank stabilization E Personnel costs of approved MOUs E Additional Public Safety copier lease purchase and copy expense E Personnel costs of approved MOUs E Personnel costs of approved MOUs E Additional Public Safety copier lease purchase and copy expense R Grant revenue for Homeless Shelter Study R Trf from General Fund for local cash match for Homeless Study grant E Grant expenditures for Homeless Shelter Study R Community Economic Enterprise Fund grant (00-EDBG-738) revenue R Grant local cash match revenue from Redevelopment Agency R Trf from General Fund for local in-kind staff service match for grant E Staff services requried for grant award E Loans utilizing Community Economic Enterprise Fund grant revenue E Personnel costs of approved MOUs E Personnel costs of approved MOUs E Personnel costs of approved MOUs E Layout and printing of"Quiet Flying" brochure E Property taxes for property adjacent to airport E Furniture for Airport Commission and Airport offices E Furniture for Airport Commission and Airport offices E Drainage improvements to Airport for Featherlite facility. E Additional legal costs for the Inland Water and Power Commission E Additional property taxes for Wastewater Treatment Plant property E Personnel costs of approved MOUs E Additional property taxes for landfill properties E Personnel costs of approved MOUs E Personnel costs of approved MOUs Page 1 of 2 Account Number CITY OF UKIAH FISCAL YEAR 2000/01 MID YEAR BUDGET AMENDMENT - SUMMARY OF TRANSACTIONS JANUARY 17, 2001 Amount Type Comments 678.2040.110-156.000 $ 678.2040.255.000 $ 695.6120.110-156.000 $ 10 696.283.698 $ 101 696.1390.110-156.000 $ 3 697.283.698 $ 35 697.1305.110-156.000 $ 13 698.281.100 $ 37 698.281.100 $ 239 698.281.696 $ 101 698.281.697 $ 35 698.281.800 $ 313 698.281.820 $ 13 698.1915.800.000 $ 703 698.1965.800.000 $ 15 698.2101.800.000 $ 5 698.6001.800.000 $ 5 800.5536.250.000 $ 1 800.xxxx.110-156.000 $ 17 800.283.698 $ 313 820.3908.250.000 $ 1 820.xxxx. 110-156.000 $ 22 820.283.698 $ 13 863 150 O46 347 345 894 516 213 292 347 894 895 372 8OO 000 863 500 667 605 895 667 113 372 E Personnel costs of approved MOUs E Additional Public Safety copier lease purchase and copy expense E Personnel costs of approved MOUs E Transfer from Purchasing to Fixed Asset for Civic Center addition E Personnel costs of approved MOUs E Transfer from Billing/Collection to Fixed Asset for Civic Center addition E Personnel costs of approved MOUs R Transfer from Gen Fd to Fixed Asset for Police and Fire R Transfer from Gen Fd to Fixed Asset for Civic Center addition R Transfer from Purchasing to Fixed Asset for Civic Center addition R Transfer from Billing/Collection to Fixed Asset for Civic Center addition R Transfer from Electric to Fixed Asset for Civic Center addition R Transfer from Water to Fixed Asset for Civic Center addition E Construction of Civic Center addition E E-mail server, software and license, training, and consultant services E Training tower and interest costs E Purchase replacement"clubcar" by Parks Department E Additional legal costs for the Inland Water and Power Commission E Personnel costs of approved MOUs E Transfer from Electric to Fixed Asset for Civic Center addition E Additional legal costs for the Inland Water and Power Commission E Personnel costs of approved MOUs E Transfer from Water to Fixed Asset for Civic Center addition Type: "E" is Expenditure "R" is Revenue Page 2 of 2 CITY OF UKIAH FISCAL YEAR 2000/01 MID YEAR BUDGET AMENDMENT - SUMMARY OF TRANSACTIONS REVENUES/EXPENDITURES - NET CALCULATIONS BY FUND JANUARY 17, 2001 Account Number Amount Revenue Expense Net 100.283.333 100.283.334 100.283.698 100.283.698 100.0400.420.000 100.0600.482.001 100.0800.638.000 100.1101.800.000 100.1105.250.000 100.1601.110-156.000 100.1601.160.000 100.1601.800.000 100.1905.800.000 100.1910.250.000 100.1945.231.000 100.1990.260.000 100.2001.255.000 100.2101.250.000 100.2101.255.005 100.2101.301.003 100.2201.250.000 100.3001.160.000 100.3110.250.000 100.xxxx.110-156.000 $ 8 750 $ 50 ooo $ 37 213 $ 239 292 $ 40000 $ 43.540 $ 10.000 $ 1225 $ 437 $ 9,085 $ 5oo $ 2,000 $ 1,427 $ 4,455 $ 2,200 $ 123 $ 1,497 $ 5,ooo $ 1,762 $ 3,107 $ 40,000 $ 3,ooo $ 22,000 $ 171,750 $ 93,540 $ 604,823 $ (511,283) 206.2006.255.000 $ 150 206.xxxx.110-156.000 $ 100 $ 250 $ (250) 220.4601.110-156.000 $ 2,702 220.4601.255.000 $ 352 $ 3,054 $ (3,054) 333.0600.488.004 333.281.100 333.4711.250.000 334.0600.488.001 334.0600.490.000 334.281.100 334.4705.xxx.xxx 334.4705.683.000 35,000 8,750 43,750 500,000 50000 50 ooo 50,000 550,000 $43,750 $ 43,750 $ $600,000 $ 600,000 $ 410.6190.110-156.000 $ 4 825 $ 4,825 $ (4,825) 575.5800.110-156.000 $ 4.861 $ 4,861 $ (4,861) 600.5001.110-156.000 $ 5757 600.5001.250.000 $ 1 500 600.5001.630.000 $ 264 600.5001.690.000 $ 2,225 600.5001.800.000 $ 776 600.5001.800.000 $ 12,615 $ 23,137 $ (23,137) 612.3505.250.000 $ 1,666 612.3580.630.000 $ 57 612.xxxx.110-156.000 $ 37,096 $ 38,819 $ (38,819) 660.3401.630.000 $ 42 660.3401.110-156.000 $ 25,376 $ 25,418 $ (25,418) Page 1 of 2 CITY OF UKIAH FISCAL YEAR 2000/01 MID YEAR BUDGET AMENDMENT - SUMMARY OF TRANSACTIONS REVENUES/EXPENDITURES - NET CALCULATIONS BY FUND JANUARY 17, 2001 Account Number Amount Revenue Expense Net 665.xxxx.110-156.000 $ 4,357 $ 4,357 $ (4,357) 678.2040.110-156.000 $ 863 678.2040.255.000 $ 150 $ 1,013 $ (1,013) 695.6120.110-156.000 $ 10,046 $ 10,046 $ (10,046) 696.283.698 $ 101 347 696.1390.110-156.000 $ 3 345 $ 104,692 $ (104,692) 697.283.698 $ 35 894 697.1305.110-156.000 $ 13 516 $ 49,410 $ (49,410) 698.281.100 $ 37 698.281.100 $ 239 698.281.696 $ 101 698.281.697 $ 35 698.281.800 $ 313 698.281.820 $ 13 213 292 347 894 895 372 698.1915.800.000 $ 703 698.1965.800.000 $ 15 698.2101.800.000 $ 5 698.6001.800.000 $ 5 800.5536.250.000 $ 1 800.XXXX.110-156.000 $ 17 800.283.698 $ 313 820.3908.250.000 $ 1 820.xxxx.110-156.000 $ 22 820.283.698 $ 13 8OO 000 863 5OO 666 6O5 895 667 113 372 $741,013 $ 730,163 $ 10,850 $ 333,166 $ (333,166) $ 37,152 $ (37,152) Totals $ 4,097,239 $ 1,478,303 $ 2,618,936 $ (1,140,633) Page 2 of 2 GENERAL FUND #100 Budgeted amounts: Beginning fund balance 7/1/2000 Revenue budgeted Expenses budgeted Transfers In/(Out), at net Loans to other funds Budgeted ending fund balance 6/30/2001 $ 2,027,650 $ 7,697,939 $ (7,508,189) $ (196,565) $ 2,020,835 Adjustments made during the fiscal year: Date Proposed 7/1/00 Change in beginning fund balance per audit 8/2/00 Abandoned vehicle towing expense 9/6/00 City Clerk recorder/duplicator equipment 12/6/00 Transfer for mbulance purchase 1/17/01 Mid-year budget adjustment 1/17/01 Reserve for improvement projects Account No. $ 255,810 100.2001.250.018 $ (5,000) 100.1101.69O.OOO $ (887) 100.283.698 $ (75,552) various $ (511,283) 100.283.xxx $ (1,040,000) Revised Budgeted Ending Fund Balance 6/30/2001 $ 643,923 Reserv01 1/12/01 Page 1 Funds 100; 110; 115; 130; 131 10c ITEM NO. DATE: January 17, 2001 AGENDA SUMMARY REPORT SUBJECT: APPROVE OF GIBSON CREEK HABITAT ENHANCEMENT AND PUBLIC ACCESS STUDY SUMMARY: On November 8, 2000, the Planning Commission discussed and considered the Draft Gibson Creek Habitat Enhancement and Public Access Study. After a productive discussion, the Commission voted unanimously to recommend City Council approval of the Study. In taking this action, the Commission directed staff to add additional language regarding the history of Gibson Creek and the fish hatchery that used to be located along its upper reach. This language is included as Attachment No. 2, and will be incorporated into the final Study at the direction of the City Council. BACKGROUND: During the fall of 1999, the City Council approved the Orrs Creek Habitat Enhancement and Flood Control Study. This was the first in a series of studies for enhancing our local creeks as called for in the Ukiah General Plan. The Gibson Creek Study is the second "Chapter" of what will become the Ukiah Creeks Master Plan. This spring, a similar study of Doolin and Mendocino Creeks will be prepared, and then all three studies will be combined into the Master Plan document. THE GIBSON CREEK STUDY: The Study addresses Gibson Creek from the headwaters to the Russian River and separates it into ten segments for purposes of evaluation. It describes the existing conditions of each segment, as well as the surrounding land uses and activities. It then discusses the constraints and opportunities for creek enhancement and public access, and provides a number of recommendations for each segment. The final Chapter of the Study lists and discusses potential funding sources for creek enhancement and public access projects. (Continued on page 2) RECOMMENDED ACTION: Approve the Gibson Creek Habitat Enhancement and Public Access Study. ALTERNATIVE COUNCIL POLICY OPTION: 1. Do not approve the study and provide direction to staff. Citizen Advised: Publicly noticed to creek advocates, public agencies, and interested citizens Requested by: Planning Department Prepared by: Charley Stump, Director of Planning and Community Development Coordinated with: Candace Horsley, City Manager Attachments: 1. Gibson Creek Habitat Enhancement and Public Access Study (Council only) 2. Planning Commission recommended additional language 3. Planning Commission Staff Report/Memorandum, dated November 8, 2000 4. Planning Commission Minutes, dated November 8, 2000 Candace Horsley, City M~nager ,, 1 1 Segment 1 - Combined Creeks: This segment is approximately 1/4 of a mile long and is where Gibson, Doolin, and Mendocino Creeks converge and enter the Russian River. This segment has very few pools and deep channel areas, and serves as a drainage "ditch" for the adjacent orchards. The Study indicates that even though this segment is located outside the City limits, restoration should be a high priority because it is the first reach above the Russian River and critical for fish access. If this portion of the creek(s) is not accessible by fish or conducive to their survival, Gibson Creek will never again support migrating fish populations. The Study recommends removing existing obstacles to fish migration, widening the channel, creating pools and riffles, adding gravel, and planting riparian vegetation along its banks. Segment 2 - Babcock Lane Ditch: This segment is also outside the City limits, and extends for approximately 3/4 of a mile along the east side of Babcock Lane adjacent to a productive pear orchard. The Study found that this segment also performs as a drainage ditch for the adjacent orchard and Babcock Lane, and has very limited fish and wildlife habitat value. It has several concrete culverts and is very narrow in some sections, which requires routine clearing to maintain flood flow capacity. The Study also found that Babcock Lane provides poor pedestrian and bicycle access, thereby limiting public access to the creek. The Study suggests widening the riparian zone along the creek banks to improve habitat, increase flood control, and provide safer public access. It recommends a tree planting program to shade the water and stabilize the banks, and the improvement of the culverts to ensure fish passage. Another long-term suggestion in the Study is to re-route the creek to the east towards Riverside Park and the Russian River between the orchard and the housing along East Gobbi Street. While this suggestion is highly unlikely because there is no public land or easements along the route, and the orchards are very productive, it would, nevertheless, provide an opportunity to create a more natural and healthy creek channel. Segment 3 - Oak Manor Park and School: This 1/3-mile segment is located east of Highway 101, adjacent to Oak Manor Park and School. A mobile home park is situated adjacent to the west. In this area the creek channel is narrow with berms on both sides. In one area, the bank is eroding and undercutting a number of large Oak trees. There is no under story of smaller oaks or riparian vegetation to protect the banks. The Study suggests that this portion of the creek offers an outstanding opportunity for a creek restoration project. It recommends that a wider creek corridor be created on the east bank by excavating existing turf area. This would create a broader more natural series of flood terraces that could avoid the large Oak trees, and with plantings, would provide better habitat for fish populations. The Study also discusses the City's current plans for realigning Babcock Lane to connect to Oak Manor Drive, and to construct a pedestrian bridge over Gibson Creek adjacent to the East Gobbi Street bridge. These projects have been designed, and grant funding is being pursued by staff. . . 1 1 Seqment 4- Shopping/Office Area: This 1/8 mile segment extends from Highway 101 west to Orchard Avenue. Adjacent land uses include a shopping center, Iow intensity offices, a foot-bridge over the creek, and a vacant parcel of land. This segment is in need of protection and enhancement. While the channel is in fair condition, the banks adjacent to the foot-bridge have been eroded by bike and pedestrian access. Accordingly, the Study recommends a program of riparian plantings to help stabilize the banks, provide more shade, and improve fish and wildlife habitat. It also suggests a program for creating more pools and meanders in the creek to enhance fish populations. The future development of the vacant parcel could provide an opportunity to establish more appropriate public access. Seqment 5 - Residential Orchard Avenue to Leslie Street: This 3/8-mile segment flows through a single-family residential neighborhood in a concrete lined channel, and essentially functions as a storm drainage facility with minimal riparian habitat or natural aquatic character. This segment of creek is highly constrained by the concrete lined channel, and virtually no public land or easements. While the Study suggests that enhancement should be a high priority because the artificial channel represents a potential impediment to fish passage, it acknowledges that because of access and limited land, it would be difficult. Widening the creek to create a more natural aquatic corridor and flood control terraces would require the public purchase of private backyards, and/or the cooperation of private property owners. The Study also recommends the placement of a fish ladder and the creation of new pools at the Leslie Street culvert to help fish move upstream. Segment 6 - Historic Train Depot Area: This 1/8-mile segment extends from Leslie Street to Perkins Street, where the creek exits from an underground culvert. The land uses adjacent to the creek in this segment include the historic train depot and open fields. The creek is very shallow along this stretch, and has no shade or bank cover. The Study indicates that restoration of this segment should be a high priority, because of its high visibility as a part of a main gateway into the City, and because of the potential to redevelop the historic train depot property. Accordingly, the Study suggests an aggressive program of tree and riparian vegetation plantings. The Study also suggests that the strip of land between Perkins Street and the creek would make an ideal public park along this important gateway into the community, and that any proposal to redevelop the historic train depot property should include a Creek Restoration Plan that would provide strategies for creating public access to the creek. Segment 7 - Downtown Area: Gibson Creek flows through the downtown area for approximately 1/3 of a mile. It flows for most of this length in a concrete culvert, but does daylight in two locations. The creek is "buried" under road crossings, parking lots, and a number of buildings. Constraints to restoring the creek are numerous. To bring back the natural appearance and aquatic environment of the creek would involve the removal of buildings, opening up parking lots, and constructing bridges for roads. However, the Study identifies several areas that would be ideal for enhancement projects. It suggests opening up a portion of the parking lot at Mason and Smith Streets, and creating a small "pocket park" area. Another opportunity area is the south parking lot for the Coffee Critic. A portion of this lot could be used for re-routing the creek away from the buildings to the south, and creating another small "pocket park." This would involve the interest and cooperation of the property owner, and actual public acquisition of the land. Related projects already approved by the City Council include the beautification of the downtown parking facility behind the library, and the development of a "pocket park" in this area. al Seament 8 - Westside Residential District: This 1/3 of a mile segment flows through the residential district from Oak Street to Barnes Street, and has a steeper gradient than the other segments. At each street crossing, the creek is culverted with flat bottom concrete box culverts. In terms of enhancement, a number of retaining walls could be removed and steep banks graded to a gentler slope to allow the creek to form natural meanders and floodplain terraces. In addition, bridges could be replaced with single-span structures to allow the free movement of fish and wildlife. . Segment 9 - Rural Residential Area: This X-mile segment lies just above Barnes Street, and is flanked by single-family residential land uses. There are a number of road crossings with concrete bottom box culverts that may act as fish barriers. The Study suggests that bridge crossings could be improved by removing solid concrete "floorings" and building up the creek bed at the foot of culverts to facilitate fish passage. 10. Segment 10 - Natural Watershed: This upstream segment of the creek is undisturbed and flows freely in its natural channel from the source in the west hills above the City. It is lined with redwoods, alders, maples, and oak trees, and has a well-defined upstream pool and riffle form. While most of this segment is considered pristine, the Study identifies a number of "goals (opportunities). First, it states that development and grading on the hillsides that could decrease water clarity and purity should be carefully evaluated and properly mitigated. Second, the Study encourages the City to protect the headwaters to continue to provide such a diverse wildlife habitat so close to the City. Finally, it is recommended that the City work with property owners to develop a public access plan for this segment of the creek. PUBLIC EDUCATION: The Study suggests that community education can be the key to upgrading and maintaining the creeks in Ukiah. It is recommended that the City continue to encourage and support the efforts of the Ukiah Valley Stream Coalition, Mendocino Fisheries Program, and other groups and individuals dedicated to the restoration of our local creeks. They also recommend that the City create a Creeks Education pamphlet to distribute to property owners, schools, developers, and others interested in creeks as a way to inform people about how healthy creeks help define our community and stimulate our local economy. FUNDING SOURCES: The Study includes a discussion of potential funding sources for creek restoration and habitat enhancement projects. These sources, which mainly include government resource agencies, are highly competitive and usually require matching funds. However, the sources seem to be increasing in both numbers and maximum amounts, and the future looks bright for funding opportunities. PLANNING COMMISSION RECOMMENDATION: The Planning Commission reviewed the Study and voted unanimously to recommend its approval by the City Council. Its recommendation included suggesting that language be added regarding the history of Gibson Creek, including information about the fish hatchery that was once located along its banks. Also in its discussion, the Commission touched on the issue of public access, and the potential for the establishment of a passive recreational area in the Gibson Creek canyon. The recommended language is included as Attachment No. 2. CONCLUSIONS: The Gibson Creek Habitat Enhancement and Public Access Study takes a close look at one of Ukiah's most important creeks. It breaks down the segments of the creek and identifies the constraints and opportunities for restoring and enhancing this important community asset. While some of the opportunities are far-fetched, costly, and would require participation and cooperation from private property owners, there are nevertheless, ideas or visions that may become viable in the future. Other opportunities are viable today, and with the apparent increase in available grant funds, progress in converting the urbanized and damaged sections of the creek back to their natural state can be made more rapidly than previously contemplated. Staff recommends approval of the Study. ATTACHMENT NO. 2 The Planning Commission is recommending that the following language be added to the Introduction on Page 1: "Gibson Creek is fed by rainwater and natural springs which occur throughout the western hills of the Ukiah Valley. The pure cold water source attracted the pioneer Gibson family to settle along its banks in the 1860's. Part of the Gibson ranch was located along the north side of the creek on the flatland just west of Barnes Street as it crosses the creek. Gibson Creek was an important water source in the winter time for the town. The creek's canyon, near Standley Street, was dammed and pipes were installed to a 200,000 gallon reservoir at the top of Clay Street. By special election on February 28, 1890, this area was annexed into the City limits. This was the first time an area had been added by popular vote and was desired by the citizens of Ukiah because of its "beautiful lots." Ukiah participated in the 1893 midwinter fair in San Francisco by building a fish hatchery. After the fair, the hatchery was brought back to Ukiah and installed in the Gibson Creek Canyon in 1897. It became a popular tourist destination, attracting as many as "200 persons daily." Its popularity decreased during the 1930's depression and it was dismantled. The City still owns the land and road in Gibson Creek Canyon where the fish hatchery was located. However, it has been determined that access to this parcel is limited to City employees rather than the general public. There has been recent interest in exploring how legal access for the general public can be established to this site." Planr ~ Commission Meeting I~uvember 8, 2000 Item No. MEMORANDUM 9A DATE: TO: FROM: SUBJECT: November 8, 2000 City of Ukiah Planning Commission City of Ukiah Planning Department Gibson Creek Habitat Enhancement and Public AcCess Plan PROJECT SUMMARY: During the fall of 1999, the City Council approved the Orrs Creek Habitat Enhancement and Flood Control Study. While the City is searching for grant funds to pursue a number of suggested projects in that Study, we have continued with the preparation of a similar Plan for Gibson Creek. The Gibson Creek Habitat Enhancement and Public Access Study was prepared by LSA Associates, a well respected environmental planning firm. It was prepared with assistance from the Ukiah Valley Streams Coalition, MendoCino County Water Agency, State Department of Fish and Game, and the Mendocino Fisheries Program. The Study separates Gibson Creek into ten sections/segments for purposes of evaluation. It describes the existing condition of these segments, as well as the surrounding land uses and activities. It then discusses the Opportunities and Constraints of each Section, and offers recommendations. The final Chapter of the Study lists and discusses potential funding sources for creek enhancement and public access projects. DEPARTMENT RECOMMENDATION: Discuss the Study, and provide any recommendations to the City Council. ENVIRONMENTAL DOCUMENTATION: The City Environmental Coordinator has determined that the project is exempt from the requirements of CEQA pursuant to Section 15306, Class 6, because it is a research study that may lead to an action which the City has not yet approved, adopted or funded. Detailed CEQA review will occur if and when projects resulting from this study are actually proposed and funded. ATTACHMENTS: 1. Gibson Creek Habitat Enhancement and Public Access Study (distributed on October 25,2000) ON A MOTION by Commissioner Puser, seconded by Commissioner Pruden, it was carried by an all AYE voice vote to continue this project open at a hearing date uncertain, as discussed' above. 9. NEW BUSINESS A. Gibson Creek Habitat Enhancement and Public Access Study Mr. Stump reported on the development of plans for creeks in the community. Last year the City Council approved the Orr Creek Habitat Enhancement and Flood Control Study. This study focused on habitat enhancement of Gibson Creek as well as public access opportunities. The same firm prepared the studies for Orr Creek and Gibson Creek, which included various issue identification assistance from the State Department of Fish and Game, the Mendocino County Water Agency, the Mendocino Fisheries Program, the Ukiah Valley Streams Coalition and circulated to all applicable agencies. The study effectively separated the creek into various segments in order to identify what potential issues those segments faced in terms of enhancement and public access opportunities. The study incorporates interesting possibilities such as re-routing of the Creek in the unincorporated area from the Oak Manor area to the Russian River that is speculative of the original path. Certain circumstances must occur before such an idea could be acted upon. The consultants' objective was to create a vision in order to provide an opportunity for habitat enhancement and increased public access. He recommended the Planning Commission review the Study and provide comments, questions and/or suggestions before going to City Council. Commissioner Pruden reiterated although the consultants provided a complete and comprehensive Study, they did not elaborate on the history of Gibson Creek. They also did not include information relevant to the City's fish hatchery property. She supports the concept of this area being reestablished as a City recreational park since there is appropriate access and there exists a pad. The Study provided data relative to the quality of the vegetation in this region. She recommended the Study include more information pertinent to the fish hatchery property. She offered to furnish staff with quality information she has accumulated to be included in the Study. Mr. Stump stated Staff could prepare language to the Study regarding the historical perspective of Gibson Creek as well as some language addressing the fish hatchery issue if the Commissioners agree with this proposal. Commissioner Larson questioned why the Study did not compile data referencing flood control and/or drainage issues and further questioned whether Gibson Creek was considered part of the storm drain system? Mr. Stump replied Gibson Creek is a part of the storm drain system but does not encompass the same flood/drainage problems as the ones identified in the Orr Creek Study. He noted gravel has been removed from Gibson Creek near the railroad property located at Perkins Street, which has never been considered an area vulnerable to flooding. Therefore, the Gibson Creek Study emphasized public access rather than flood control issues. Mr. Larson noted the Study identified potential spawning habitat areas where the Creek banks were cut steeply enough that there was no opportunity for the settling of gravel or for proper flow of sediment. MINUTES OF THE PLANNING COMMISSION Page 3 November 8, 2000 Chairman Correll noted Gibson Creek abuts numerous private properties, which makes access or potential improvements difficult. Mr. Stump stated this problem exists with virtually all creeks wherein technically the. private property lines come to the centerline of the creeks. Ms. Pruden reported property lines were originally surveyed to the center of the creeks for the purpose of establishing boundary lines and water rights. Gibson Creek is unique because it flows year around and this creek was the main water supply before the 1950's for the City of Ukiah incorporating a reservoir at the top of Clay Street. Gibson Creek functions differently than Orr Creek, which is seasonal. . Mr. Stump stated the State Corps of Engineers channelized a portion of the Creek with concrete in the Orchard Street area, which is an issue that needs to be addressed. Mr. Larson stated the Creek in the Downtown area near the Montanos property could be opened up and the issue of "flow rates" has been suggested. The Planning Commission needs to take into consideration, for redevelopment purposes, that portion of the Creek extending from the Coffee Critic to the Railroad Depot property; property located near the Creek on Main Street, and the triangle located near the County Probation office. The Planning Commission, relative to the private property encroachment issue, will eventually review projects for aesthetic designs that also enhance the Creek. Commissioner Puser stated a "pocket park" is planned for development near the Mason Street area. It was noted Gibson Creek was channelized early in the Downtown area and this Creek is considered to be very important to the community. Mr. Correll stated in keeping with the Planning Commission's general long-term view, it is imperative that local natural creeks be restored and maintained as an amenity. Such creeks do aesthetically augment a City. Mr. Stump stated the creek restoration concept involves challenges such as private property rights and historical development problems. The Ukiah General Plan provides the foundation to address these challenges with the assistance of creek studies that can later be compiled into the Ukiah Creeks Master Plan. The Planning Commission is also cognizant of the challenges regarding creek restoration/maintenance in terms of future redevelopment projects and this understanding can be effectively applied during discretionary review hearings. Ms. Pruden questioned whether there would be grant possibilities to purchase easements in order to "buy back" a few feet of the private property abutting the creeks? Mr. Stump replied there are grant monies from the Department of Water Resources and the State Department of Fish and Game for habitat restoration. There is also grant money available for public access opportunities. MINUTES OF THE PLANNING COMMISSION Page 4 November 8, 2000 ,~ -.--~.~.. Mr. Correll commented the Gibson Creek Study did prioritize issues according to what action should be taken, which was positive and a very beneficial approach. Mr. Stump stated staff is searching for money to implement some of the concepts proposed in the recent creek studies. He noted City Council did allocate money for a. similar study on Doolin Creek, which would be prepared in the spring. Maintaining consistency with the Ukiah General Plan together with community input relevant to projects allows for eventual positive physical change. Application of the General Plan concepts also encourages increased quality projects and property values. Ms. Puser reported there is water-related money available and the Sonoma County Water Agency has received funding. She further reported Proposition 13 allows for water bond money availability for water restoration projects. There should be additional money this year from Senate Bill 291 for Salmon/Steelhead restoration projects. Mr. Stump stated Gibson Creek may qualify for funding from Senate Bill 291. Staff recommended the Gibson Creek Study be given to City Council for review to include historical perspectives and information on the fish hatchery. Mr. Larson noted the Study established creek enhancement priorities and the next project to occur along Gibson Creek would ultimately become the next priority. The train depot and the pocket park property would more than likely become the next priority, which would encourage public awareness for the importance of creek enhancement. Mr. Stump stated creek enhancement and restoration progress could proceed provided the Study is approved and recommended by the Planning Commission/City Council together with staff's ability to secure the appropriate grant funding. Commissioner Chiles appreciated the priority segments provided for in the Study. He drew attention to page 6 relevant to the combined three creeks and noted the Study indicates that creek restoration for this segment of the Creek should be a high priority because of proposed fish access to the Russian River. Mr. Stump stated the Study notes that restoration of creeks is necessary in this area in order for fish to get beyond this point. Mr. Chiles questioned the validity of removing fine grain material and adding gravel. He questioned why gravel would be added at the mouth of a creek or river? Mr. Larson replied such action creates changes in the riverbed to create opportunities for the capturing and holding of gravel so that fish can spawn. This would also allow for gravel to settle rather than be pushed downstream by the speed of the water traveling through this area. Ms. Puser noted some of the gravel has been extracted, which is not appropriate for fish habitat and this fact may be what the Study references. Mr. Larson replied the water moves so rapidly in this area that gravel does not have time to appropriately settle. MINUTES OF THE PLANNING COMMISSION Page $ November 8, 2000 ,~'~ It was noted if the water flowed slowly in this area, silt would develop over the gravel in one or two seasons. The dynamics of a creek bed are difficult to understand and control. Mr, Stump reiterated in reference to the above-referenced creek bed discussion noting staff would not just rely upon this particular Study for recommendations since detailed technical studies and certain permits from other agencies are required. He stated water flows faster in places where creeks are narrow wherein the gravel is pushed downstream and is then deposited in places where the water flows more slowly. It was the consensus of the Planning Commission to recommend that language be added to the Gibson Creek Study pertinent to historical and fish hatcher~-information and that the Commission is supportive of the Study. GIBSON CREEK HABITAT ENHANCEMENT AND PUBLIC ACCESS STUDY Submitted to the CITY OF UKIAH Pre~ared ~ LSA ASSOCIATES, INC. SEPTEMBER 2000 LSA Gibson Creek Habitat Enhancement and Public Access Study TABLE OF CONTENTS Ao Bo Co Do Eo Fo INTRODUCTION GIBSON CREEK SECTIONS 1. Combined Creeks 2. Babcock Lane Ditch 3. Oak Manor Park and School 4. Shopping/Office Area 5. Residential Orchard Avenue to Leslie Street 6. Historic Train Depot Area 7. Downtown Area 8. Historic Residential District 9. Rural Residential Area 10. Natural Watershed CREEK SEGMENTS: OPPORTUNITIES AND CONSTRAINTS 1. Combined Creeks 2. Babcock Lane Ditch 3. Oak Manor Park and School 4. Shopping/Office Area 5. Residential Orchard Avenue to Leslie Street 6. Historic Train Depot Area 7. Downtown Area 8. Historic Residential District 9. Rural Residential Area 10. Natural Watershed GENERAL RECOMMENDATIONS POTENTIAL FUNDING SOURCES STUDY PARTICIPANTS 1 2 2 2 4 4 4 5 5 5 6 6 6 8 11 14 14 16 16 27 27 27 30 31 33 P:XUKIO30~TOC.wpd (9/27/00) LSA ASSOCIATES, INC. SEPTEMBER 2000 GIBSON CREEK ItABITAT ENHANCEMENT AND PUBLIC ACCESS STUDY LIST OF FIGURES . 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. Historic Creek Sections Project Location Map Creek Sections - Babcock Lane Gibson/Creeks East of Freeway Oak Manor Park Sections Improvements for Oak Manor Park Site Plan Gobbi/Oak Manor Bridge Improvements Creek Sections - Residential Area Site Plan for Future Transit Center/RR Depot Existing Plan - Mason Street at Smith Street Sections - Mason Street at Smith Street Proposed Plan - Mason Street at Smith Street Creek Sections at Main Street Sections - Main Street at State Street Proposed Section - Typical Parking West of State Street Proposed Park Plan at State Street Typical Bridge Fish Barriers Residential Bank Protection 3 7 9 10 12 13 15 17 18 20 21 22 23 24 25 26 28 29 o 2. 3. Photo Set 4. Photo Set 5. Photo Set 6. Photo Set 7. Photo Set 9. Photo Set 10. Photo Set 11. Photo Set 12. Photo Set East Gobbi Street Realignment Plan Photo Set 1' Combined Creeks 2: Babcock Lane Ditch 3: Oak Manor Park 4: Shopping/Office Area 5: Orchard Avenue to Leslie Street 6: Historic Train Depot 8: Downtown/State Street 8a: Coffee Critic Parking 9: Residential Reach 10: Upper Reaches A1 A2 A3 A4 A5 A6 A8 A9 Al0 Ail Al2 P:\UKI030~TOC. wpd { 9/27/00) Gibson Creek Habitat Enhancement and Public Access Study A. Introduction The City of Ukiah is creating a "Creeks Master Plan" to implement Policy OC-9.1 of the Ukiah General Plan. The Creeks Master Plan is intended to focus on the restora- tion of the creeks that pass through the City and empty into the Russian River. The policy calls for individual creek studies focusing on habitat enhancement, flood control, and public access. In the fall of 1999, the City Council approved the Orrs Creek Habitat Enhancement and Flood Control Study, the first in a series of creek studies that will lead to the Creeks Master Plan. The following study of Gibson Creek represents the second phase of the Creeks Master Plan program, and offers a unique and challenging strategy for reclaiming the creek as it travels through the urban core of the city. The City has included a number of key participants in the creek study projects. These participants include Bob Coey of the Department of Fish and Game; Diane Chocolak of the Mendocino County Water Agency; Bill Randolph of the Ukiah Valley Streams Coalition; and Joe Scriven of the Mendocino Fisheries Program. All of these participants, as well as other interested stakeholders, are working together on a variety of projects focusing on improving the health of the local creeks. B. Gibson Creek Segments Gibson Creek begins in the mountain ranges west of the City of Ukiah and flows through the city into the Russian River. As the city developed, different strategies and techniques were employed to control the creek. In some areas, the creek was allowed to follow its natural route, while in other areas the creek was confined by culverts, retaining walls, and earthen berms. It has been straightened and rerouted to facilitate agriculture and urban development. The current condition of the creek varies along its length. Restoration efforts will need to address these different conditions. To better address these varying conditions, Gibson Creek can be divided P:\Ui~O30~CreekEnc Plan.wpd (9/27/00) LSA ASSOCIATES, INC. SEPTEMBER 2000 GIBSON CREEK HABITAT ENHANCEMENT AND PUBLIC ACCESS STUDY into ten segments with distinct problems and characteristics. These segments, beginning with the confluence of the creek with the Russian River, are discussed below (see Figure 1): Combined Creeks. In this ¼-mile segment, Gibson, Doolan, and Mendocino Creeks combine and flow adjacent to an orchard and a service road into the Russian River. The creek channel is about 12 to 15 feet across in this section, with fairly steep banks and gravel in the bed. The channel banks are steep and eroded in this section. Riprap made from broken concrete and asphalt, as well as vertical concrete walls, have been installed on the banks to control erosion. Riparian vegetation provides shade along this creek segment. (See Appendix, Photo Set 1) . Babcock Lane Ditch. This segment of the creek extends for about ~ mile parallel to Babcock Lane with orchards adjacent to the east. A few houses and commercial uses exist near the Gobbi Street/Babcock Lane intersection. The creek channel is very straight, about 10 to 12 feet across, with steep banks and a flat bottom. In this segment, the creek serves as a seasonal drainage ditch. Several bridges cross the creek in this segment. The west bank, adjacent to the roadway, is grass-lined and eroding. The east bank has several clusters of mature oaks and Italian cypress at the fence line, with brush and black berries growing on the steep bank. The driveway crossings utilize culverts that have typically suffered erosion at both ends. (See Appendix, Photo Set 2) . Oak Manor Park and School. This 1/a-mile segment of creek is located east of Highway 101. Adjacent land uses to the east include Oak Manor Park and School--with parking, play equipment, and a 4-foot-high berm that provides flood protection and also obstructs views of the creek from park users. The Oak Manor Mobile Home Park is the main land use west of the creek. It is separated from the creek by a berm, a 6-foot screened cyclone fence around the trailer storage areas, and a 6-foot-high three-strand barbed wire cyclone fence at the occupied mobile homes. The mobile homes are only lightly screened by the berm and are clearly visible from the park and creek banks. The Oak Manor School has a 6-foot cyclone fence separating the creek from turf playing fields. This segment of the creek is meandering, and has a modified pool and riffle form. The creek is very accessible from the park and provides an amenity during winter/spring months. The creek gradient is relatively flat, but several pools and riffles are present. The existing banks are covered with grasses and blackberries, mainly on the western side, and large native oaks. (See Appendix, Photo Set 3) p:\UK.1030~O'c¢~Plan.~lXl (9/27100) 2 .,,,- , .. Figure 1 Historic Creek Sections LSA ASSOCIATES, INC. SEPTEMBER 2000 GIBSON CREEK HABITAT ENHANCEMENT AND PUBLIC ACCESS STUDY . Shopping/Office Area. This ¼-mile segment extends from Highway 101 to Orchard Avenue. Adjacent land use includes a shopping center with an asphalt parking lot set back from Orchard Avenue bordering the northern bank of the creek. Low-rise office buildings are located on Kings Court and back onto the creek. An open field is adjacent to the south bank for about half the length of this segment. A 6-foot cyclone fence is located at the top of the bank on both sides of the creek, with a paved pedestrian/bike path on the south side and a parking lot on the north side. A pedestrian bridge, linking the pedestrian/bike path with office and shopping uses, crosses the creek midway between Orchard Avenue and the freeway. A continuous 8- to 10- foot asphalt path follows the creek from Orchard Avenue to the freeway, where an overhead pedestrian ramp links the area to Oak Manor School. The creek channel in this segment has steep banks and dense vegetation. A broad band of brush, blackberries, and occasional large oaks occupy the top of both creek banks adjacent to the cyclone fence. (See Appendix, Photo Set 4) o Residential Orchard Avenue to Leslie Street. This %-mile section of the creek flows through a single family residential subdivision built in the 1950s- 1960s. In this section, the creek flows through a narrow channel with con- crete block walls topped by 6-foot wooden or 4-foot cyclone fences. The concrete bottom of the creek has a v-shaped low-water channel which is filled with gravel. The creek has deposited sediment in the now-flat bottom of this artificial bed, and is beginning to form gentle meanders through the sediment. In this section, Gibson Creek functions as a storm drainage facility, with minimal riparian habitat or natural aquatic character. The creek bottom at this location is approximately 1 to 2 feet below the road crossings at Orchard Avenue and Leslie Street. A smooth concrete apron slopes down several feet from the foot of the culvert to the creek bottom; it is impassible for fish at low flows. (See Appendix, Photo Set 5) o Historic Train Depot Area. This %-mile segment of the creek extends from Leslie Street to Perkins Street, where the creek exits from an underground culvert. Currently, the land uses adjacent to the creek in this section include the old train depot and open fields. Gibson Creek runs through a double box culvert for about 400 feet, from the Mason Street/Perkins Street intersection to the northeast side of the rail spur, where it opens into a broad, flat gravel plain. The creek is 15 to 20 feet wide with broad meanders and some gravel bars and vertically cut banks. There is some limited vegetation at Leslie Street including a redwood and three riparian trees. The adjacent grass- covered fields are open and flat. (See Appendix, Photo Set 6) P:\U KI 030"Z~rec kE.~ PI an. wpd (9/2_7/00) 4 LSA ASSOCIA'FES, INC. SEPTEMBER 2000 GIBSON CREEK HABITAT ENHANCEMENT AND PUBLIC ACCESS STUDY . . . Downtown Area. The creek flows through the Downtown area for about 1/3 mile. In most of the downtown area, the creek flows through a concrete underground culvert. The creek flows above ground in two limited areas: for about 300 feet adjacent to Mason Street between Perkins and Standley Streets, and for the two block segment between Main and Oak Streets. These sections of the creek have a natural appearance, with willow trees and other vegetation growing along the banks. The creek is buried through the rest of the commercial area with numerous road crossings, parking lots, and older buildings in marginal uses occupying the land over the creek. In the parking lot there are fenced cut-out areas that allow access to the creek for main- tenance and debris removal. Adjacent land uses include retail shops and offices, civic uses, parking, and storage buildings. Beyond Standley Street, the creek flows under a parking lot and some buildings. Above Main Street, the creek is aboveground except at road crossings and in one small section just below State Street. The banks are held back by wooden retaining walls that are in poor condition. Above State Street, the banks are of concrete blocks on the north and stone on the south. (See Appendix, Photo Sets 7, 8, and Sa) Historic Residential District. The ¼ mile section of Gibson Creek that flows through the historic residential district from Oak Street to Barnes Street has a steeper gradient than the previous sections. At each street crossing, the creek flows through a concrete culvert. Adjacent land uses in this area are residential, with limited office uses. In the lower portion of this segment, 3- to 4-foot wooden retaining walls have been built into the banks of some properties. Other properties have 4-foot concrete block walls. In the upper portion, the creek follows a gentle meandering path with pools and riffles. Mature trees and vegetation provide shade for aquatic habitat. Many of Ukiah's historic homes are located adjacent to this stretch of Gibson Creek. These houses have large yards which abut the creek, and many of the yards have areas of natural riparian vegetation on stepped terraces buffering the creek. (See Appendix, Photo Set 9) Rural Residential Area. The IA-mile section of Gibson Creek that lies above Barnes Street has a steeper gradient than previous sections. The adjacent land uses here are large lot single-family residential. Many of the houses in this section use the creek as a garden feature. Dense natural and planted riparian vegetation includes layers of redwood, bay, oak, maple, willow, with dense underbrush. The banks of the creek have been armored with large precast concrete blocks, forming walls 4 to 6 feet high in several limited areas. The P:~.UKl030W. te~kF, ncPlan.wl)d (9/27/00) 5 LSA ASSOCIATES, INC. SEPTEMBER 2000 GIBSON CREEK HABITAT ENHANCEMENT AND PUBLIC ACCESS STUDY 10. creek meanders naturally through this section, with a series of deep pools and riffles. Deer trails follow the creek banks. Natural Watershed. This upstream segment of the creek is undisturbed and flows freely in its natural channel from the source in the mountains above town. It has a well-defined upstream pool and riffle form, with a fairly steep gradient. The creek is lined with redwoods, alders, maples, and oaks in a series of benches. The canopy provides continuous shade, with duff and groundcovers covering the steep banks. The land adjacent to the creek is unimproved private property which is fenced and posted. (See Appendix, Photo Set 10) C. Creek Segments: Constraints and Opportunities This section outlines the existing constraints and opportunities for improvement present at each of the creek segments described in Section B, above. 1. Combined Creeks a. Constraints. Limited minor pools and few deep channel segments exist in this area, leaving little available riparian habitat. While the aesthetic quality of this reach is good, the area serves as a drainage ditch for adjacent orchards, which also raises issues associated with chemical run-off from fertilizers used in the orchards. b. Opportunities. The goal of creek enhancement activities in this reach is to improve fish passage from the Russian River and to increase spawning habitat within Gibson Creek. Public access to the creekside should be increased, particularly at the confluence near Riverside Park. The flood capacity of the creek could be increased by developing more natural banks and a wider channel that would allow the creek to meander more naturally. This would also improve fish habitat by decreasing the velocity of the water flowing through this reach and by allowing the creek to form deep pools and riffles (see Figure 2). Restoration of this segment of the creek should have a very high priority because it is the first reach above the Russian River and critical for fish access for all three adjacent creeks. Recommendations for improvement include removing concrete rubble; widening the channel; creating pools and riffles; removing fine-grained material; adding more riparian plantings; and adding gravel. A wider creek zone would allow for more gently sloping creek banks and improved habitat. Additional riparian planting and more pools with spawning gravel would provide shaded aquatic habitat. P:\UKl030\CreekEncPlan.wlxl (9/27/00) 6 Z z Z< O LSA ASSOCIATES, INC. SEPTEMBER 2000 GIBSON CREEK HABITAT ENHANCEMENT AND PUBLIC ACCESS STUDY 2. Babcock Lane Ditch a. Constraints. The creek along this stretch acts as a drainage ditch, and has very low fish and wildlife habitat value. Several narrow concrete and metal culverts constrict the creek and may be barriers to fish at low water. The channel is very narrow and requires clearing to maintain flood flow capacity. There is high flood potential at the culverts, where the narrow span and low gradient increase the potential for blockage by debris at high flows. The reduced velocities in the flatter sections of the creek increase gravel deposition at these points. In this section the roadway is located above and directly adjacent to the creek; urban runoff is able to flow directly into the creek. The roadway also provides poor pedestrian and bicycle access to the creek as it consists of two narrow lanes with 24-inch gravel shoulders. b. Opportunities. Widening the riparian zone along the creek banks would improve habitat, increase flood control, and provide safer creek access. Tree planting along Babcock Lane would shade the creek and help stabilize the banks. The existing culverts across the creek need improvement to improve flow and reduce the potential for fish barriers problems. A class II bike lane along the roadway would improve bicycle and pedestrian access to the creek (see Figure 3). (1) Alternative Creek Realignment to Gobbi Street Riverside Park. The current creek's straight alignment does not promote the formation of pool and riffle features, and therefore generally provides poor habitat value. Relocating the creek in a creek easement separating the orchards and the housing south of East Gobbi Street would provide an altemative route for Gibson Creek. While this alternative would not be feasible without the commitment and cooperation of various property owners, it does merit discussion. This alternative would allow for the construction of a naturalized creek channel to follow either the historical alignment of Gibson Creek through the orchards or a wider modified route with stepped terraces and a natural meandering channel lined with riparian trees and other vegetation. An adjacent 8- foot-wide, paved bike/pedestrian path would provide access to the proposed Gobbi Street Riverside Park, with its playing fields and river access. Gibson Creek could provide water for the proposed wetlands in the new' park. The current ditch at Babcock Lane could be maintained as a minor agricultural swale (see Figure 4). (2) Babcock Lane Realignment. The City has completed a preliminary design for a project to realign Babcock Lane to form a four-way stop with Gobbi Street and Oak Manor Drive (see Appendix, page Al). As part of this project, the box culvert crossing at Gobbi Street would be lengthened and a cut-off wall would be added at the foot of the culvert to preclude down-cutting. P:'~Td 030'~2reckEnc Plan. wpd (9/27/00) 8 b,S/:k d bl N E::::: -,00 ' Figure Creek Sections - Babcock Lar boo. u.~J Figure 4 Gibson/Creeks East of Freeway LSA ASSOCIATES, INC. SEPTEMBER 2000 GIBSON CREEK HABITAT ENHANCEMENT AND PUBLIC ACCESS STUDY 3. Oak Manor Park and School a. Constraints. In this area the creek channel is relatively narrow with levees or berms on both banks. However, since the channel is shallow and accommodates only low to moderate flows, during high flows creek water flows into Oak Manor Drive and other low lying streets causing flooding. Houses in the area have been built on elevated pads to minimize flood damage. The mobile homes are situated at lower elevations and during high water events, local storm drains overflow and cause flooding in the trailer park. A section of the creek bank adjacent to the mobile homes is eroding as the creek gently meanders, undercutting large oaks and the channel banks. The mature oak trees do not provide enough vegetative cover for animals or for the protection of fish during low water flows. The mature oaks occasionally drop limbs on adjacent trailers. City maintenance may require drastic pruning of oak trees or remove of the trees to prevent damage from falling tree limbs. No under story of smaller oaks or other riparian trees is present. If the large oaks die or are removed, the banks will be bare. A narrow, unpaved path is situated along the eastern levee, adjacent to the park. This path is too narrow for bike use and is difficult for winter walking. Where Gibson Creek crosses under Gobbi Street, the creek flows through a concrete box culvert. There is no developed pedestrian walkway near this portion of the creek. Where the channel widens beyond the culvert, a gravel bar has formed. As the creek deposits additional gravel at this point, the culvert can clog and cause flood waters to spill onto adjacent roads. b. Opportunities. This portion of Gibson Creek is within the 100-year flood zone and is highly visible from public viewpoints. Consequently, improvements in this portion of the creek should have a high priority. Oak Manor Park provides an ideal demonstration site for a creek restoration project, with easy public access along the shoreline and high visibility to adjacent neighbors. A wider creek corridor can be created on the east bank by excavating the turf area. This would create a broader more natural series of flood terraces. Only minor relocation of play structures would be needed to improve the creek corridor in this area (see Figures 5 and 6). As noted above, a City project to realign Babcock Lane to form a four-way stop with Gobbi Street and Oak Manor Drive is currently in the planning stages. This project would increase the length of the box culvert and install a cut-off wall below the culvert to prevent down-cutting at this point. The culvert should be sized to the P:\UKI030\Cte. ekEncPlan.wpd (9/27/00) 11 S~cT IokJ ~ p~_oPo~~D d,~-~BK~ 1 tI.-. (01 ,,.j vk.l.~: ¢,.~oo Figure 5 Oak Manor Park Sedions ? /: uF-[~,H- ~1~o~ ,,JUki~:.. 0 o W lPg'C,,- (~Figure 6 Improvements for Oak Manor Park Site Plan LSA ASSOCIATES, INC. SEPTEMBER 2000 GIBSON CREEK HABITAT ENHANCEMENT AND PUBLIC ACCESS STUDY upper channel width to prevent gravel deposition at the foot of the culvert, as currently occurs. A comprehensive review of the Gobbi Street crossing should be undertaken. We recommend that a new bridge and pedestrian walkway added at the Gobbi Street crossing. A new pedestrian bridge planned by the City and construction of a new bridge would be the first step toward an improved neighborhood (see Figure 7). 4. Shopping/Office Area a. Constraints. The abutments of the bridge are bare, with debris (including a shopping cart) in the creek channel. There is evidence of bike and pedestrian traffic down the banks of the creek at the sides of the bridge. Public access to the creek is restricted except at the bridge. b. Opportunities. Given the existing land uses in the vicinity of this segment of the creek and the fair condition of the channel, this segment should have a low priority for modifications. Future redevelopment of surrounding land uses would provide an opportunity for creek enhancement in this section. Additional riparian planting is recommended to provide more shade and improved habitat. Logs and step features should be added to the channel bottom to promote the formation of more pools and gentle meanders. The 6-foot fences could be lowered to provide improved views of the creek. Trees should be planted to shade the bike and pedestrian trail in summer. Blackberry bushes should be pruned behind the fences to keep the path clear. Currently the fenced creek is not accessible to the public, but it does provide some habitat and a wildlife corridor. 5. Residential Orchard Avenue to Leslie Street a. Constraints. There is no public access to the creek in this section except at Warren Drive. Adjacent homes were built close to the banks of the creeks, and carports, storage buildings, and paving have extended up to the block wall edge on many properties. Most houses are screened from the creek by solid fences. Little native vegetation lines the banks; only occasional cedars, junipers, and ivy soften the edges. City maintenance is difficult due to limited access (only at cross streets and over mesh fences into a steep channel). When debris blocks the channel or when flooding occurs during high flows, it could flood adjacent houses. Due to limited available land, any creek side pathway would have to detour onto marked city streets to avoid trespassing on private property. At the Leslie Street Bridge a concrete apron promotes smooth sheet flow, but is a potential barrier to the upstream movement of fish. P:\UKiO30~CreckF_~cPlan.wpd (9/27/00) 14 ,,JON~:. oo Figure Gobbi/Oak Mane Bridae Im~rovemen LSA ASSOCIATES, INC. SEPTEMBER 2000 GIBSON CREEK HABITAT ENHANCEMENT AND PUBLIC ACCESS STUDY b. Opportunities. Restoration of this section is a very high priority as the existing channel configuration presents obstacles to fish and wildlife movement. A broader creek corridor is recommended for this section Gibson Creek. In its current configuration, the creek is a potential liability, but it could be transformed into an amenity. Widening the creek would reduce side or backyards, but would unify the landscape by adding a broader more natural channel with stepped terraces for flood control; the channel could be lined with boulders, natural riprap, and riparian vegetation. A fish ladder or new pools would allow movement upstream through the Leslie Street culvert (see Figure 8). The creek widening project would take the cooperation of private property owners. 6. Historic Train Depot Area a. Constraints. Gibson Creek in this section is very shallow during low water flows, with no shade or bank cover. The banks are highly eroded in spots and there are silt deposits in other areas. The creek runs under several railroad tracks after crossing under Perkins Street. Access for maintenance is difficult through the double box culvert and the southern channel is partially filled with gravel. There is a high potential for flood damage if the culvert channels are constricted by debris or gravel deposition. Gibson Creek provides very poor wildlife habitat in this section. The shallow gravel channel, open exposure, and lack of pools detract from the habitat potential for fish. b. Opportunities. This section of the creek should have a high priority for restoration because of its high visibility and the potential "development" of the historic train depot property. Any new development on the property would likely require a new bridge over Gibson Creek to align with Hospital Drive. The new bridge should be designed to include pedestrian access. Shade trees and other vegetation should be planted along the creek banks to shade the creek. The creek should be allowed to meander through the current wide channel, forming pools and riffles to provide fish habitat (see Figure 9). Public acquisition of the land between the creek and Perkins Street, as well as the creek itself, could provide for a small park along this important "gateway" into the City's downtown area. It is recommended that any new development or "redevelopment" of the historic train depot property include a Creek Restoration Plan, and a possible plan for public access to Gibson Creek. 7. Downtown Area a. Constraints. In this downtown area, the creek is clearly seen as a liability, with 6-foot cyclone fences protecting parking lot boxed cutouts. It is surrounded by I':\t/KlO30~Oe~kl~Plaa.wlxl (9/27/00) 16 cS~CTlO~- O-FGTiI6-~ O0'kJc. DiTc~ ~ ~ I~ 0 0 Figure 8 Creek Sections - Residential Area r' ? pOTU~ZP.. Tr~~ ~ I T' " . Figure 9 Site Plan for Future T .... :x /""__~.__ll'~r~ r'~__ LSA ASSOCIATES, INC. SEPTEMBER 2000 GIBSON CREEK HABITAT ENHANCEMENT AND PUBLIC ACCESS STUDY asphalt, is covered with street crossings, buildings and parking lots. The Mason Street area where the creek is open provides some visual amenities, with a few clusters of willows and liquid ambers lining the banks. The open blocks above State Street are lined with broken timber walls and a deteriorating building floor that is falling into the creek. Flood control is a concern, with little access to clean debris from the box culverts and enclosed channel that make up the majority of this section of the creek. If debris clogged the underground channel, it would quickly flood adjacent businesses and adjacent streets. There is no natural corridor for fish passage and wildlife in this downtown section of Gibson Creek. Pedestrian/bike access is limited to adjacent commercial streets. b. Opportunities. There are several areas that would be ideal for creek enhancement projects in the commercial area. A restoration project could serve to help revitalize the area to the benefit of both the City and adjacent property owners. The Probation Department building is surrounded by a parking lot at Mason and Smith Streets (see Figures 10 and 11). The creek could be daylighted through this parking lot, and the comer area north of the creek could be developed into a pocket park at a lower grade than the surrounding streets. This lower area would serve as a floodplain for the creek during flood events. Parking on adjacent streets could be converted into diagonal parking to provide additional spaces to replace those removed by the restoration project. A future creekside deli with outdoor decks could take advantage of the vegetation and water amenities (see Figures 11 and 12). Several buildings that cover the creek could someday be removed to open the creek and allow for a broader flood channel with riparian vegetation (see Figure 13). The failing wooden retaining walls along the open area of the creek between Main and State Streets could be removed and the banks cut back to provide floodplain terraces within the creek channel. This would also give the creek a more natural appearance (see Figure 14). On the west side of State Street, a large parking lot abuts the north bank of the creek. The creek in this area has a concrete wall on the north bank and an old stone wall on the south. There is an existing historic structure within 2 feet of the south bank, but the north bank could be cut back in terraces to provide for creek expansion during high water flows. A landscape buffer between the creek and the parking lot would form a creekside pocket park with a pedestrian trail. This buffer could also help filter runoff from the parking lot so that pollutants wouldn't enter the creek (see Figures 15 and 16). e:xur, JO3Cto~k.s~m..m,d (ga,/oo) 19 i ,,/u ~e,..oo. Figure 10 Fxisting Plan - Mn~nn C, tr~t nf e~mifh e-,tr~f / ./' x. J O~ oo -SeCtions - Mason Street at Smith Street ,JU~ Oo Figure 12 Proposed Plan - Mason Street i J ~ lOt U' I I - $o I Figure 13 Creek Sections at Main Street ." / .) ! .. T~ ju-~ ~' 0o_. '" Figure 14 .~.~-tions - Main Street at State Street J , ! · .. T~PiC~L- Ph~~ de, · Proposed Section - Figure 16 Proposed Park Plan at State Street LSA ASSOCIATES, INC. SEPTEMBER 2000 GIBSON CREEK HABITAT ENHANCEMENT AND PUBLIC ACCESS STUDY 8. Historic Residential District a. Constraints. At several street crossings, the box culverts have flat bottoms which limit low water fish passage. There are also several with two or three waterfalls below the culvert. Debris collects in creeks, with one ideal pool strewn with election signs, floating trash, and a computer (see Figure 17). b. Opportunities. This section needs little restoration, but it should be kept clean with periodic trash removals. The creek through this section runs through private property, with property lines typically running to the centerline of the creek. Any improvements in this area would involve the cooperation and support of the property owners. While the creek in this section is general healthy and attractive, there are some improvements that could be done. Retaining walls could be removed and steep banks graded to a gentler slope to allow the creek to form natural meanders and floodplain terraces (see Figure 18). These improvements would give residents better access to the creek. Education on the value of creeks for children and other resi- dents, especially the property owners on either side of the creek, may also be beneficial. Bridges with solid bottoms that form barriers to fish passage should be modified or replaced with free spans that allow free wildlife movement. 9. Rural Residential Area a. Constraints. The bridge at Standley Street has a pool undercutting the bank and a waterfall that might be a fish barrier. Road crossings with concrete bottom box culverts could act as fish barriers. b. Opportunities. This section has a low priority for restoration as the creek is in good condition throughout this reach. The natural character of the creek in this section should be maintained. The bridge crossings should be improved by remo- ving solid floorings and building up the creek bed at the foot of culverts to facilitate fish passage. 10. Natural Watershed a. Constraints. This section of Gibson Creek appears almost pristine, though old bridge abutments, logging roads, and other signs of early logging are visible. Public access is limited by fences that exclude most visitors. Any mines or quarries in the upper watershed could be a threat to water quality. .gO~r~.. oo ' Figure 17 Typical Bridge Fish Barriers /'/ \ \ ': Figure 18 Residentiol Bonk Protection LSA ASSOCIATES, INC. SEPTEMBER 2000 GIBSON CREEK HABITAT ENHANCEMENT AND PUBLIC ACCESS STUDY b. Opportunities. The multitude of deep pools incised in rock provide ideal fish habitat. Development and grading on the hillsides and within the Gibson Creek watershed that would decrease water clarity and purity should be carefully evaluated and properly mitigated. The headwaters should be protected to continue to provide a diverse wildlife habitat close to the City of Ukiah. This wild area provides natural beauty and helps maintain the creek ecosystem. The City should work with property owners to develop a public access plan for this segment of Gibson Creek. D. General Recommendations Education can be the key to upgrading and maintaining the condition of the creeks in Ukiah. School projects such as sprouting acorns from native oaks to be planted along the creek corridor can encourage children's interest in the health of the creeks. Annual creek clean-up days and curbside stenciling of storm drains sponsored by school groups or civic organizations are good ways to encourage the public to participate in the care of the creeks. Community support for the creek clean-up and restoration activities undertaken by the Ukiah Valley Streams Coalition and the Mendocino Fisheries Program (E- Center) should be strongly encouraged. Another useful tool to encourage public care and concern for the creeks would be an educational pamphlet. These pamphlets could be circulated to the citizens of Ukiah. They might include information about the potential impacts from dumping yard waste and other trash in the creeks; run-off from excessive use of fertilizers, herbicides, and pesticides; and information about using riprap and retaining walls for bank stabilization. Other educational forums could be used to teach creek hydrology and the importance of riparian vegetation for fish and wildlife. The visibility gained by providing better public access to the creeks would also encourage public concern and respect for the creeks. The creeks can also be used as amenities to spur revitalization projects. For example, Gibson Creek can help create a gateway to the community at key locations. Daylighting Gibson Creek could help revitalize the downtown area by providing an attractive outdoor amenity that will draw people to the area and encourage them to linger in parks and cafes adjacent to the creek. By promoting these kinds of education, restoration, and revitalization projects, Ukiah's creeks will be maintained as valuable natural assets and amenities in perpetuity. p:\LIKl03OX~eekF_.ncPlan.wpd (9/27/00) 3 0 LSA ASSOCIATES, INC. SEPTEMBER 2000 GIBSON CREEK HABITAT ENHANCEMENT AND PUBLIC ACCESS STUDY E. Potential Funding Sources Federal and State Funds to restore urban creeks, improve riparian habitat, and restore fish populations are available from a number of sources. The City of Ukiah, in conjunction with local groups such as the Ukiah Valley Streams Coalition and the Mendocino Fisheries Program (E-Center), may commit funds towards planned creek improvements. Funding assistance from resource agencies could be used to supplement the resources committed by local agencies to carry out restoration work. State or federal grants funding may be obtained to implement larger specific projects that would not otherwise be feasible due to lack of local funding. Funding sources vary with jurisdiction and each source of funding has specific eligibility requirements and time limitations. The California Department of Fish and Game Watershed Restoration Branch oversees a number of grant programs that may be available of funding creek enhancement projects in Ukiah. These include the following: · Proposition 99, a source of funds for fish habitat restoration; · Commercial Salmon Stamp Account, for salmon restoration grants; · Steelhead Catch-Restoration Card funds, for steelhead habitat restoration and enhancement projects; Additional grants are available for public school educational programs on watershed and anadromous fishery conservation, instream habitat restoration, and riparian restoration. The Sonoma County Water Agency has developed a number of Watershed Protection Projects for the Russian River watershed, funded by the California Water Bond Act Initiative. Several of these are cooperative projects with other affected counties. Both Sonoma and Mendocino Counties would benefit from developing a cooperative project for fisheries enhancement in the Russian River. Sonoma County currently has such a project, which could be expanded to include the Mendocino County portion of the Russian River watershed. Other agencies and organizations that may fund creek enhancement projects include: · U.S. Army Corps of Engineers · National Marine Fisheries Service · State Water Resource Control Board · North Coast Regional Water Quality Control Board P:~,tKI030~Creek.Enc PI an. wpd (9/27/00) 31 LSA ASSOCIATES, INC. SEPTEMBER 2000 GIBSON CREEK HABITAT ENHANCE1MENT AND PUBLIC ACCESS STUDY Mendocino County Water Agency California Coastal Conservancy Planning and Conservation League P:\UKlO3OM2re~k,En~Plan,~,pd (9/27/00) 32 LSA ASSOCIATES, INC. SEPTEMBER 2000 GIBSON CREEK HABITAT ENHANCEMENT AND PUBLIC ACCESS STUDY STUDY PARTICIPANTS Ukiah City Council Jim Mastin, Mayor Philip Ashiku, Vice Mayor Phil Baldwin Kathy Libby Roy Smith Ukiah Planning Commission Judy Pruden, Chairman Eric Larson, Vice Chairman Jennifer Puser Joe Chiles Mike Correll Consultant Team LSA Associates, Planners and Landscape Architects Dave Johnson, Project Manager Sandia Potter Katherine Donovan City Staff Charley Stump, Director of Planning and Community Development Rick Seanor, Deputy Director of Public Works Jim Looney, Public Works Superintendent State Department of Fish and Game Bob Coey, Associate Fishery Biologist Russian River Basin Planning and Restoration Steve Cannatta, Fishery Biologist Mendocino County Water Agency Diane Chocholak P:\U KlO3OkCreekE~ Plan. wpd (9/27/00) 33 LSA ASSOCIATES, INC. SEPTEMBER 2000 GIBSON CREEK HABITAT ENHANCEMENT AND PUBLIC ACCESS STUDY Alta California Associates/Ukiah Valley Streams Coalition Bill Randolph, Principal Mendocino Fisheries Program Joe Scriven P:\Ul~lO30'~'ekF..ncPlan.wi:~d (9/27/00) 3 4 APPENDIX · · · LSA 10d ITEM NO. DATE: January 17, 2001 AGENDA SUMMARY REPORT SUBJECT: DISCUSS AND SET DATE FOR A JOINT MEETING WITH THE PLANNING COMMISSION SUMMARY: The City Planning Commission recently asked staff to explore the possibility of arranging a joint City Council - Planning Commission meeting. The purpose of the meeting would be to discuss the status of the General Plan implementation program, prioritize implementation projects, and to discuss local planning issues. The Planning Commission suggested that the City Council consider January 31, 2001, which is a fifth Wednesday this month. While all four of the current Commissioners are available on this date, it is unknown if the new Commissioner being selected by the Council on January 17, 2001 would be available to attend. Alternatively, the Council could wait and ask the Commission to suggest a date and time when it is known that all Commissioners could attend. If the Council chooses this alternative, staff suggests that the Council target a number of potential dates when all Council members can attend, and remand the matter to the Planning Commission for final scheduling. RECOMMENDED ACTION: Discuss having a joint City Council - Planning Commission meeting, and set a date. ALTERNATIVE POLICY OPTIONS: Discuss having a joint City Council - Planning Commission meeting, select potential dates when all Council members can attend, and remand to Planning Commission for final scheduling. Citizen Advised: N/A Requested By: Planning Commission Prepared By: Charley Stump, Director, Planning and Community Development Coordinated With: Candace Horsley, City Manager Attachments: None Ca n~-~ce Horsley, CitI Manager ITEM NO, 10e MEETING DATE: January 17, 2001 AGENDA SUMMARY REPORT SUB.]ECT: DISCUSSION AND DIRECTION TO MENDOCINO COUNCIL OF GOVERNMENTS (MCOG) REPRESENTATIVE REGARDING MCOG POLICIES The Mendocino Council of Governments (MCOG) staff held a workshop on .lanuary 8, 2001, to discuss the background of the State Transportation Improvement Program (SLIP) funding and the role of MCOG with local transportation finances. In addition, the participants at the workshop discussed possible changes to the distribution formula for funding to local agencies. History Beginning in 1998, the STIP was divided into two main components: 1) the Regional Transportation Improvement Program (RTIP) money, for local control under MCOG, which is 75% of available funding; and 2) the Inter-Regional Transportation Improvement Program (1TIP), which is the state's portion and is 25% of available funding. The original 1998 RTIP funding, in the amount of $17,692,000, was voted by the MCOG members to be exclusively dedicated to the Willits bypass. The local agencies also received STIP augmentation funds of $7,826,000 in 1998 and an additional distribution of $7,340,000 in augmentation funds came to local agencies in 2000. (Continued on page 2) RECOMMENDED ACTION: Discuss and provide direction to Councilmember Larson. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizens Advised: N/A Requested by: Councilmember Eric Larson Prepared by: Candace Horsley, City Manager Coordinated with: Diana Steele, Director of Public Works/City Engineer Attachment: 1. Tables of Possible MCOG Distribution Formulas Approved: ¢~,~ Candace Horsley, Cit~Manager 4:Can:ASRMCOG. 101 Page 2 The distribution to local agencies from these augmentation funds was divided as follows: 5% to bicycle/pedestrian projects, 5% to transit (MTA) projects, 10% for rail projects, and the remaining 80% was divided among the agencies by formula for streets/roads/highways. The distribution consisted of a base amount going to each agency and the rest of the money being allocated by formula of 75% population and 25% of paved road miles within each jurisdiction. At the September MCOG meeting when the year 2000 augmentation funds were to be disbursed, the possibility of including other factors in the formula, such as sales tax, to address the number of cars per day, was discussed. Attached for Council's review are :~3 calculation tables, which identify various elements and the resultant effect on each agency's percentage of funds. Another idea was suggested at the .lanuary workshop. This proposal addressed the 80% remaining after the 20% for bike, ped, transit, and rail allocation. This distribution would be: 5% divided equally between all agencies, 65% allotted to competitive projects, and 30% given to the entities based on the state formula of 75% population and 25% road miles. The formula issue will be considered by the MCOG Technical Advisory Committee (TAC) at the end of .lanuary and by the IvlCOG Board in February. Councilmember Larson, as the City of Ukiah's IvlCOG representative, would like to discuss these various options with the Council and receive direction on how to proceed at the MCOG Board meeting. Page 2 it_wa, la. u-wa. al  0 ~1' ~ ~1' h,. 't4 ., ~ e0 o/~-I~ o ~ ~ ~1~1~0 ~ ~ ~1~1o~ ~ ~,~ 0 ~1~ ~ ~1~1~ ~1~1~ ~ . , 0 0 0 0 I,- 0 t- 0 ~.. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 lOf ITEM NO. DATE: JANUARY 17, 2001 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION APPLICATION APPROVING CALHOME PROGRAM The Mendocino County Community Development Commission (CDC)is requesting the City of Ukiah apply for funding through the CalHome Program administered by the California Department of Housing and Community Development (HCD). The program is similar to the Federal HOME program which provides down payment financial assistance to first time homebuyers. Whereas the federal average assistance is $30,000, the State loan average is $20,000. There is no local match required for the State program and CDC would provide the administration. Attachment 2 to this report provides background information from CDC. Staff believes this is another significant opportunity to assist in securing affordable housing for Iow and moderate income families within our community. We recommend adoption of the resolution making the application. RECOMMENDED ACTION: Adopt Resolution Approving CalHome Program Application. ALTERNATIVE COUNCIL POLICY OPTIONS: Determine that this grant application should not be submitted and take no action. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Mendocino County Community Development Co_mm~,sion~--%, , Michael F. Harris, Risk ManagedBudget Officer ~ Candace Horsley, City Manager 1. Resolution for adoption, pages 1-2. 2. January 12, 2001 memorandum from Todd Crabtree. APPROVED:L~=___z, '~~'-'~.~,..,, Candace Horsley, ~ity ~anager mfh:asrcc01 0117CALHOME ATTACHMENT 1 RESOLUTION NO. 2001- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING THE SUBMITTAL OF AN APPLICATION TO THE CALIFORNIA STATE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT FOR FUNDING UNDER THE CALHOME PROGRAM; THE EXECUTION OF A STANDARD AGREEMENT IF SELECTED FOR SUCH FUNDING AND ANY AMENDMENTS THERETO; AND ANY RELATED DOCUMENTS NECESSARY TO PARTICIPATE IN THE CALHOME PROGRAM WHEREAS, the City of Ukiah, a political subdivision of the State of California, wishes to apply for and receive an allocation of funds through the CalHome Program; and WHEREAS, the California Department of Housing and Community Development (hereinafter referred to as "HCD") has issued a Notice of Funding Availability ("NOFA") for the CalHome Program established by Chapter 84, Statutes of 2000 (SB 1656 Alarcon), and codified in Chapter 6 (commencing with Section 59650) of Part 2 of Division 31 of the Health and Safety Code (the "statute"). Pursuant to the statute, HCD is authorized to approve funding allocations utilizing monies made available by the State Legislature to the CalHome Program, subject to the terms and conditions of the statute and the CalHome Program Guidelines adopted by HCD on November 2, 2000; and WHEREAS, The City of Ukiah wishes to submit an application to obtain from HCD an allocation of CalHome funds in the amount of $206,500. NOW, THEREFORE, IT IS HEREBY RESOLVED, that: 1. The City of Ukiah shall submit to HCD an application to participate in the CalHome Program in response to the NOFA issued on November 7, 2000, which will request a funding allocation for the following activities: · $200,000 for First-Time Homebuyer Acquisition Program located in the City of Ukiah. · $6,500 for administration. 2. If the application for funding is approved, the City of Ukiah hereby agrees to use the CalHome funds for eligible activities in the manner presented in the application as approved by HCD and in accordance with program guidelines cited above. It also may execute any and all other instruments necessary or required by HCD for participation in the CalHome Program. Resolution No. 2001 Page 1 of 1 , , ATTACHMENT 1 The City of Ukiah authorizes the City Manager of the City of Ukiah to execute in the name of the City of Ukiah, the application, the Certification, the Standard Agreement with the State of California, and Subgrantee Agreement with the Community Development Commission of Mendocino County for the purposes of this grant. The City of Ukiah authorized the Executive Director of the Community Development Commission of Mendocino County or his/her designee to act on the City's behalf in all matters pertaining to this program, including executing all other documents required by HCD for participation in the CalHome Program. PASSED AND ADOPTED this 17th day of January, 2001 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Phillip Ashiku, Mayor Marie Ulvila, City Clerk 4: Res:Calhome. 101 Resolution No. 2001-, Page 1 of 2 COMMUNI DEVELOPMENT Of Mendo ino Couner Main Office: 1076 North State St., Ukiah, CA 95482 Coast Office: 325-A East Redwood Ave., Fort Bragg, CA 95437 Nancy L. Preusz-Wesoff, Executive Director COMMISSION 707/463-5462 707/961-2405 FAX: 707/463-4188 TDD: 707/463-5697 Memorandum To: Mike Harris, Deputy Director, Ukiah Redevelopment Agency From: Todd Crabtree, Housing Loan Specialist, Mendocino County CDC Date: January 12, 2001 RE: Information on the CalHome Program The Need The need for affordable housing ownership programs is common knowledge as housing prices continue to rise faster than incomes in this area. This situation has been well documented in the local media recently. The City of Ukiah has been offering a First- Time Homebuyer Acquisition Program (also known as the Downpayment Assistance Program [DAP]) in a proactive approach to assist local residents in become homeowners. The benefits of homeownership include: As equity in home increases wealth of homeowner increases. Homeownership encourages long-term view of residency and increased interest in the community. · Increased equity helps financing other purchases. The primary source of funding for this program has been the Home Investment Partnerships Program (HOME). It is proposed to apply for additional funds for the Downpayment Assistance Program (DAP). The advantages of doing so for the City of Ukiah are as follows' Helps provide a more continuous stream of funds for the Downpayment Assistance Program and thus reducing times when funding would not be available to assist potential homebuyers. More funds would mean the ability to assist more homeowners EQUAL HOUSING OPPORTUNITY These funds could be coupled with the HOME funds thus allowing the City of Ukiah to continue to offer the $50,000 maximum loan limit while meeting the original milestones of the HOME grant and thus being in strong position for funding in the next HOME funding round Major Components of the CalHome Program The CalHome Program is administered by the State Department of Housing and Community Development (HCD), the same agency that administers the HOME Program. As such, the programs mirror each other very closely and the intention is to keep the procedures and guidelines that are already in place for the City of Ukiah Downpayment Assistance Program (DAP). [The City of Ukiah Downpayment Assistance Program Guidelines are included here as a reference]. The only major differences with the CalHome Program are: State guideline restricting maximum loan to $30,000. State guideline stating overall average for loans made with CalHome Program funds must be $20,000. Unfortunately, unlike the HOME Program, there is no local authority given to change these limits. As such, it is foreseen by staff of the Community Development Commission of Mendocino County that this program will be used as component in the overall Downpayment Assistance Program and most often will not be a stand-alone source of funds for downpayment assistance. APPLICANT CERTIFICATION AND COMMITMENT OF RESPONSIBILITY As the official designated by the governing body, I hereby certify that if approved by HCD for a CalHome Program funding allocation, the City of Ukiah assumes the responsibilities specified in the CalHome Program Guidelines and certifies that: A. It possesses the legal authority to apply for the allocation and to execute their proposed program or project; B. Before committing funds to a homebuyer, it will evaluate the funding eligibility in accordance with CalHome Program Guidelines and will not invest any more CalHome funds in combination with other governmental assistance than is necessary to provide affordable housing; C. The Applicant does not have any unresolved audit findings for prior HCD or federally-funded housing or community development projects or programs. D. There are no pending lawsuits that would impact the implementation of this program or project. E. It will comply with all statutes and guidelines governing the CalHome Program. F. The information, statements, and attachments contained in this application are, to the best of my knowledge and belief, true and correct. G. It has the ability to perform the duties for the activity(s) applied for in accordance with Section 102 of the CalHome Program Guidelines. I authorize the Department of Housing and Community Development to contact any agency, whether or not named in this application, which may assist in determining the capability of the Applicant. All information contained in this application is acknowledged to be public information. Signature: Title: Type Name: Date: Attachment 4.B 1999-2000 City of Ukiah DOWN PAYMENT ASSISTANCE PROGRAM GUIDELINES (DAP) THE NEED Affordable home ownership benefits both community and family. Moderate, Low and very Low-income persons will derive financial benefit from the relatively fixed housing costs of home ownership versus the escalating cost of renting. Low-income home owners will also benefit from the increasing value of their home and from paying off their mortgage. Moreover, money not spent on housing expense may be saved or spent in the local economy. THE PROGRAM The DAP will make below market interest rate (three percent simple interest) deferred 30 year loans to low-income first-time home buyers to purchase homes in the City of Ukiah. Participants must qualify by not having owned a home in the last three years, or by meeting the definition of displaced homemaker or single parent, as described in HOME regulations. Participants may also qualify by meeting any allowable exceptions under the State HOME Program. (State Regulation 8201) 1) 2) 3) 4) A displaced homemaker with description; A single parent with description; Individuals who owned a dwelling unit whose structure is not permanently affixed to a permanent foundation,. An individual or individuals who own or owned, as a principal residence during the three-year period before the purchase of a home with HOME assistance, a dwelling unit whose structure is not in compliance with building codes and cannot be brought into compliance for less than the cost of constructing a permanent structure. Participants must qualify under low-income guidelines and occupy the unit as their principal residence. The DAP loans may include closing costs. The buyers will be required to make a Four percent (4%) contribution, two percent (2 %) may come from gift funds. The City of Ukiah will impose certain requirements on each assisted purchase: 1. , The home must pass all local and state building codes. Lead Paint: All units built before 1978 and assisted with HOME funds require: a. A visual assessment of all painted surfaces in order to identify deteriorated paint. b. Paint stabilization of all deteriorated paint. Co Clearance examination (if needed) Proper notification of all potential purchasers as required. . Home must have been owner occupied or vacant for four (4) months prior to date of contract. o The DAP loan will be recorded on the purchased property directly behind the purchase financing. . Repayment of the loan will be required upon sale (except for approved assumptions, see below). The principal plus three percent annual interest will be repaid. 7. A document restricting resale and ensuring affordability for 10 years will be recorded. 8. Owner financing is not allowed. PROGRAM COMPONENTS o Program Size: At an maximum loan of $30,000, approximately 13 units can be purchased. The maximum cost of units is to be $142,500. Total expenditure will be $316,000.00 plus $75,050.00 Match sources from City of Ukiah, $15,800 for Administration and $1,170,000.00 from private lenders. Note: The maximum loan limit has been changed from $30,000 to $50,000. This reduces the projected number of units to be purchased from 13 to 9. . Leveraging: Local lending institutions would participate in the program by making loans to qualified buyers under the terms contained in this description. The fact that under the typical scenario a large down payment would make their loan-to-value close to 73% ($90,000 mortgage on a $123,500 home) is particularly favorable. Source of Funds Private Lending Institutions Buyer Contribution HOME Match from City of Ukiah Total Dollar Amount $810,000 64,220 300,200 75,050 TOTAL 1,249,470 o Marketing/Public Notice: It is anticipated that this program will attract many interested applicants. Public notice will be issued simultaneously via newspaper ad and press release. Applications will be processed chronologically. Additional outreach will be conducted to institutional lenders and the Boards of Realtors. . Selection of Families and Properties: Participants in the DAP will be accepted and processed chronologically based on date of completion of the CDC's Housing Counseling program Homebuyer Education and Learning Program (HELP), approval of financing and sufficient credit and down payment. Individual buyers will work with local Realtors to locate properties they wish to purchase. o Processing: The initial application process will be similar to that used by CDC in housing rehabilitation and Mortgage Credit Certificate programs, and currently in place for the County of Mendocino's HOME DAP. Income, assets, and first-time home buyer status will be verified through three years of tax returns. When a family has been determined eligible and found a home to purchase, additional items from the escrow and lenders files will be obtained: purchase contract, title report, appraisal and lenders commitment. These procedures are currently in place. The proposed mortgage payment (for the 1 st mortgage) will be evaluated to ensure that the purchaser can afford the obligation. The maximum Principal-Interest-Taxes-Insurance (P.I.T.I) payment should be between 28% and 33% of the gross income. The request for DAP loan will be taken to the HOME/DAP loan committee, consisting of a Community Development Commissioner, the Community Development Manager and the Executive Director of CDC. Applications that are denied may be appealed to the Community Development Commission. Prior to applying for the HOME/DAP program, applicants will be required to attend a short series of courses offered free of charge by Community Development Commission on Housing Counseling, or verification they have attended a similar course. This instruction will focus on budgeting, personal money management, housing care and maintenance, mortgage financing, real estate terms and terminology & Fair Housing Laws. These courses will be offered in Ukiah, Willits and Fort Bragg. (Applicants may take this course via the Internet in the near future) An approved DAP loan will result in the staff submitting escrow instructions to the title company. These instruction will accompany a promissory note, deed of trust and resale restrictions, with the latter two to be recorded. The title company will be instructed to record the DAP loan in second position after the first purchase mortgage, and to ensure that otherwise clear title is vested in the parties for whom DAP was approved. The DAP loan will be set up in the CDC financial system and monitored. A yearly check will be made to confirm the family is still in residence. The Deed of Trust will call for payment if the unit is not owner-occupied. CDC currently conducts this monitoring for housing rehabilitation projects. o Limits: In an attempt to address the needs of a variety of low-income persons, limits are designed into the program. The purchase price will be limited to a maximum of $142,500. DAP loans will have a maximum limit of $50,000. The true limiting factor will be income status, and the limited size of a first mortgage that a family may obtain. For example, a very low income family of two, living on two Social Security Disability checks, will only be eligible for a payment that will allow them a $40,000 1st mortgage. With the $30,000 HOME DAP silent 2nd, they would be able to purchase a home in the $70,000 range.. In many cases their payments would be lower than they are paying for rent. Many households would qualify for a $90,000 first mortgage and use the $30,000 DAP loan to purchase a $142,500 home. On the other hand, a family of 6 whose income qualifies them for a 1st mortgage of$110,000 would only qualify for a $13,500 DAP. The DAP is only used as gap financing to assist them to achieve an affordable house at an affordable payment. The four percent (4 %) required down payment from the borrower would cover the closing costs and a small portion of the down payment for their home. The applicants must have adequate credit to qualify and meet the underwriting requirements for a mortgage from a primary lender. The income limits for the program will be those published by HUD and HCD for Mendocino County. Specifically, the limits are 80% of median income adjusted for family size. Assistance will be limited to those families qualifying as "lower-income." See page 5 for chart. Resale-Assumptions: A recorded document will contain provisions restricting resale per HOME regulations. For a 1 O-year period, these conditions will apply: mo Any purchaser of the property must be a low-income household that will reside in the property. B° The sale price must permit the low-income purchaser to maintain affordability (mortgage, taxes and insurance no more than 30% of 75% of median income). C. There must be a fair return on investment to the seller. When these terms are met, the DAP loan will be assumable. The new purchaser must execute an assumption agreement confirming agreement with the terms of the DAP loan. If these terms are not met, the HOME funds will be recaptured to the local HOME account. The homeowner may recover the initial investment. Proceeds from sales will be recycled into the same activity with the same regulations and procedures. This will enable the City of Ukiah to offer a DAP program in future years. Federal Requirements: CDC staff presently administers the Mendocino County Mortgage Credit Certificate Program and Home Improvement (rehabilitation) Program. Staff is implementing the federal requirement of equal opportunity, Section 504, environmental regulations, labor standards and relocation. The same staff will continue to implement these requirements. The CDC staff has worked with the requirements for CDBG since 1977 as well as numerous State and federal housing programs. Communities: The program will be active in the City of Ukiah. o o RESIDENCY REQUIREMENTS o . o , The unit purchased shall be the principal residence of the purchaser, hereafter referred to as owner. Owner will be required to submit to the CDC between January 1 and 15 of each year for the term of the loan: 1. Proof of occupancy in the form of a copy of a current utility bill. 2. Statement of unit's continued use as a residence. In the event that an owner sells, transfers title, or discontinues residence in the purchased property for any reason, the loan is due and payable, except: 1. If the owner dies, and if the heir to the property lives in the house and is income eligible, the heir may be permitted, upon approval of the City, to assume the loan at the rate and terms the heir qualifies for under current participation guidelines. 2. If the owner dies and the heir is not income eligible, the loan is due and payable. If the owner wants to convert the property to a rental unit, or any commercial or non-residential use, the loan is due and payable. Special Circumstances: mo Bo Co Flood plain: Units in the 100-year flood plain will not be eligible, unless the unit can be and is insured by federal flood insurance for the period of affordability. Lead Paint: All units built before 1978 and assisted with HOME funds must comply with current rules and regulations from HUD. Notice to Sellers: It will be a requirement that an acquisition notice containing the items below be provided to seller prior to making the purchase offer: the purchaser has no power of eminent domain and, therefore, will not acquire the property if negotiations fail to result in an amicable agreement; an estimate of the fair market value of the property; if an acquisition notice will not be provided , prior to the purchase offer, a provision that the seller may withdraw from the agreement after this information is provided. Do Tenant-Occupied Properties: Tenant occupied properties will not be eligible, unless the tenant is the first-time homebuyer making the purchase. The home must be owner occupied or vacant four (4) months prior to the date of contract. DEFAULT AND FORECLOSURE If the owner defaults on the loan, and foreclosure procedures are instituted, they shall be carded out according the City of Ukiah Foreclosure Policy. 10. INCOME DETERMINATION AND REQUIREMENTS Eligibility: To receive First time HOME BUYER assistance from HOME funds, households must have incomes at or below 80% of the Mendocino County Median Income adjusted for household size, as reported by the US Dept. Of Housing and Urban Development. The Low Income Limits (As described below for Mendocino County as of Jan. 7, 2000) are adjusted by household size. Number ofPersons Maximum Income 1 $21,600.00 2 $24,700.00 3 $27,800.00 4 $30,900.00 5 $33,350.00 6 $35,800.00 7 $38,300.00 8 $40,750.00 Family members as determined under our program guidelines exclude: 1. Foster Children 2. Live-in aides and children of Live-in aids 3. Unborn children 4. Children being pursued for legal custody or adoption who are not currently living with the household. 5. A child who is subject to a shared-custody agreement in which the child resides with the household less than 50% of the time. Calculation of Income. Income is defined as monetary benefits from any source whatsoever, before deductions or exemptions, anticipated to be received during the twelve months following application for a grant. If all or part of income is derived from irregular employment or includes earnings from occasional overtime work, such income received during the preceding twelve months will be used as a basis to anticipate income for the succeeding twelve months. The income of the applicant includes the income of the head of household and any other person or persons who are on title and permanently reside in the same dwelling unit. The household's income include; INCOME Inclusions; Income is determined at the time of initial occupancy of property or at the time the HOME funds are invested, which ever is the latter. Income is "Income" a. b. C. d. e. f. g. h. Io mo projected for the next 12 months. under the HOME DAP program for the City of Ukiah include: Gross Annual Income to determine eligibility. Income from all adult household members. All wages, salaries, commissions, tips etc. (Before any payroll deductions) Net income from businesses. Interest, dividends & other net income of any kind from real or personal property. Any withdrawal of cash or assets from an investment over $5,000. All gross periodic payments from Social Security, annuities, insurance policies, retirement funds, pensions, disability or death benefits and other similar types of periodic receipts, including lump-sum payments for the delayed start of a periodic payment (except Social Security) Payments in lieu of earnings, such as unemployment, worker's compensation and severance pay. Welfare Assistance. Alimony & Child Support payments. Other regular contributions or gifts received from a person not residing in home. All regular pay, special pay, and allowances of a member of the Armed Forces (whether or not living in the dwelling) who is head of the Family, spouse, or other person whose dependents are residing in the unit. All income received from any source. INCOME exclusions · a. Income from employment of children (including foster children) under the age of 18 years. · b. Payments received for the care of Foster Children. · c. Lump-sum additions to Family assets, such as inheritances, insurance payments (including payments under health and accident insurance and worker's compensation), capital gains and settlement for personal or property losses. d. Amounts received by the Family that are specifically for, or in reimbursement of, the cost of Medical Expenses for any Family member. e. Income of a live-in aide. f. Amounts of educational scholarships paid directly to the student or to the educational institution, and amounts paid by the Government to a veteran, for the use in meeting the costs of tuition, fees, books, equipment, materials, supplies, transportation, and miscellaneous personal expenses of the student. Any amounts of such scholarships guidelines, rrm/REV7/6/00 go or payments to a veteran not used for the above purposes that is available for subsistence are to be included in income. The special pay to a Family member serving in the Armed Forces who is exposed to hostile fire. h. Amounts received under training programs funded by HUD. i. Amounts received by a Disabled person that are disregarded for a limited time for purpose of Supplemental Security Income eligibility and benefits because they are set side for use under a Plan to Attain Self-Sufficiency (PASS). j. Amounts received by a participant in other publicly assisted programs that are specifically for, or in reimbursement of, out-of-pocket expenses incurred (special equipment, clothing, transportation, child care, etc.) and that are made solely to allow participation in a specific program. k. Temporary, nonrecurring, or sporadic income (including gifts) 1. Reparation payments from foreign governments in connection with the Holocaust. m. Lump sum payments of SSI and Social Security benefits. n. Amounts specifically excluded by any other Federal statute from consideration as income for purposes of determining eligibility or benefits under a category of assistance programs that includes assistance under the 1937 ACT, including; The Value of the allotment provided to an eligible household under to Food Stamp Act of 1977 Payments to volunteers under the Domestic Volunteer Service Act of 1973 (employment through VISTA, Retired Senior Volunteer Program, Foster Grandparents Program, youthful offenders incarceration alternatives, and senior companions.) Payments received under the Alaska Native Claims Settlement Act (43 U.S.C. 1626 a) Income derived from certain sub-marginal land of the U.S. that is held in trust for certain Indian Tribes (25 U.S.C. 259 e) Payments or allowance made under the Department of Health and Human Services Low-Income Home Energy Assistance Program (42 U.S.C. 8624 f) Payments received under programs funded in whole or in part under the Job Training Partnership Act Income derived from the disposition of funds of the Grand River Band of Ottawa Indians The first $2,000, of per capita shares received from judgment of funds awarded by the Indian Claims Commission, or the Court of Claims (25 U.S.C. 1407-1408), or from funds held in trust for an Indian Tribe by the Secretary of Interior (25 u.s.c. 117) Amounts of scholarships funded under Title IV of the Higher Education Act of 1965, including awards under the Federal work-study program or under the Bureau of Indian Affairs student-assistance programs.(20 U.S.C. 1087 u) Payments received from programs funded under Title V of the Older Americans Act of 1965 (42 U.S.C. 3056 f) guidelines.frm/REV7/6/O0 Payments received after January 1, 1989, from the Agent Orange Settlement Fund or any other funds established pursuant to the settlement in the In Re.' Agent Orange product liability litigation, MDL No. 381 (E.D.N.Y) The value of any child care provided or arrange (or any amount received as payment for such are or reimbursement for costs incurred for such care) under the Child Care and Development Block Grant Act of 1990 (42 USC 9858 q) Payments received under the Maine Indian Claims Settlement Act of 1980 Any earned income tax Credit CDC will Verify all forms in income by means of Third-Party Verification. Proof of income, assets, bank accounts, or employer etc. that can be documented with statements for six months will be acceptable. Conversations with a third party will be acceptable as substitute documentation as long as CDC document conversation through a memorandum to the file with note including contact person and date of call. As a last resort (as time is of the essence) they (Third-Party) will be contacted by written requests, with self addressed stamped envelopes being provided for retum of information. CDC will except faxed copies with hard copies to be mailed for our files. If more than six months had elapsed since initial verification, re-certification is required on all verifications. CDC will require the previous three years taxes and W-2 or 1099's. CDC will accept a copy of a current credit report from the primary lender. CDC will determine credit worthiness by past history of payments and/or collections. Letters of explanation will be requested. CDC will review all documents provided us by the applicant and place in project file. When no other form of verification is possible, a certification by the applicant may be used. (I.E. income from "odd-jobs" paid in cash) This is done as a last resort as it is the least reliable. Treatment of Assets: There is no asset limitation for participation in the HOME program. Income from assets is, however recognized as part of Annual Income.(whether or not the family elects to use it) As with other types of income, the income included in Annual Income is the income that is anticipated to be received from the asset during the coming 12 months. There are two unique rules relating to assets. When the Asset produces little or no income. For example, when land that is not rented and produces no income the rule is we must "impute" income based on a Passbook Rate that is applied to the cash value of all assets. This rule only applies if the total of all assets is greater than $5,000.00. Treatment of assets are the same as Section 8. guidelines, rrm/REV7/6/00 When Assets are disposed of for less than fair market value. For example, someone who disposes of assets for less than fair market value has voluntarily reduced their ability to afford housing. Section 8 roles require that any asset disposed of for less than fair market value during the two years preceding the income determination be counted as if the household still owned the asset. The amount to be included as an asset is the difference between the cash value of the asset and the amount that was actually received (if any) in the disposition of the asset. The exceptions are when the assets were disposed of as a result of foreclosure, bankruptcy, divorce or separation. guidelines.frm/REV7/6/00 10 ITEM NO. DATE: January 17, 3b, 2001 AGENDA SUMMARY REPORT SUBJECT: PRESENTATION CONCERNING WEB-PAGE DESIGN FOR THE CITY OF UKIAH This evening Sandy Mac Dougall, an associate with Digital Odyssey, our contract Web-Page designer will give a demonstration of the final Web-Page design for the City. RECOMMENDED ACTION: Accept final Web-Page design as completed by Digital Odyssey. ALTERNATIVE COUNCIL POLICY OPTIONS: Provide direction to staff. Citizen Advised: Requested by: Prepared by: Coordinated with: N/A Albert T. Fierro, Assistant City Manage Candace Horsley, City Manager APPROVED: !_(~~ ~'") ~ Cand-ace~rsley, ~i'-ty/~anager ITEM NO. 4a MEETING DATE: January 17, 2001 AGENDA SUMMARY REPORT SUBJECT: INTRODUCTION OF EMPLOYEE OF THE YEAR - SAGE SANGIACOMO The two employees of the year for 2001 are Airport Assistant Paul Richey, who was introduced at the last City Council meeting, and Community Services Supervisor Sage Sangiacomo. Sage was selected as Employee of the Year as a result of his hard work and the following comments typify the type of "patron" of the community and coworker that Sage is: "Sage represents the type of employee all City employees should aspire to become. He willingly accepts a continually expanding role within the department, never complains and is always there for anyone who requests his assistance. He constantly works to improve his performance and is an excellent Supervisor. Sage is willing to accept responsibility for mistakes made and to turn those situations into learning experiences. One can honestly say that every function, program, and project he has been involved with is much better than before he worked on it. He is diligent and willing to dedicate extraordinary hours to make the Community Services Department the best it can be. He is also an excellent ambassador for the City with the public and outside organizations. Sage is extraordinarily committed and dedicated to his Department and the City of Ukiah." Thank you for helping us congratulate Sage for his hard work and dedication by naming him an Employee of the Year -2001. RECOMMENDED ACTION: Council congratulate Sage Sangiacomo for his exemplary service to the City of Ukiah and our community. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizens Advised: N/A Requested by: City Manager Candace Horsley Prepared by: Candace Horsley, City Manager Coordinated with: City Staff Attachments: 1. None. Approved: ~~-------~ l~~.~~ 4:Can:ASRSage.lO1Candace Horsley, Cl~~anager 4b ITEM NO. DATE: January 17, 2001 AGENDA SUMMARY REPORT SUBJECT: INTRODUCTION OF NEW EMPLOYEE - GLORIA FUSCO I am very pleased to introduce our new Accounting Manager, Gloria Fusco, to the City Council. Gloria brings experience in both the private and government sectors to our Finance Department. Most recently, Gloria served as Accounting Supervisor for the Tahoe City Public Utility District (PI/D). During her tenure at Tahoe City PI/D, she not only worked with the standard accounting functions of receivables, payroll and payables, but also with numerous grants and implemented new accounting software. Prior to entering public service, Gloria worked as a management consultant and Branch Controller for a food distribution company in Reno. In these positions, Gloria has worked with budgets, analysis and forecasting, supervision and policy development and implementation. In addition to her Bachelor's degree from Laney Business College, Gloria has pursued continuing education and certification programs in public sector topics through the University of Nevada, Reno. Gloria attended high school in Alameda and regularly visited Mendocino County in her leisure time. Gloria's outside interests include gardening, animals and travel. We look forward to Gloria providing the accounting expertise necessary for implementing the new financial reporting rules we are facing and providing financial information that our customers require. Please welcome Gloria Fusco, Accounting Manager to the City of Ukiah team. RECOMMENDED ACTION: Council welcome Gloria Fusco as the City's new Accounting Manager. ALTERNATE COUNCIL POLICY OPTIONS: None Citizens Advised: Requested by: Gordon Elton, Finance Director Gordon Elton, Finance Director Candace Horsley, City Manager Prepared by: Coordinated with: Attachments: None ~{orsle ty APPROVED: Manager TO: FROM: DATE: SUBJECT: MEMO MAYOR ASHIKU AND CITY COUNCIL CITY CLERK MARIE ULVlLA ~.~..~Z'.~,~.---'z._~-__-~.-~'Z'~~~~ JANUARY 11, 2001 CITY COUNCIL MEETING MINUTES: DECEMBER 20, 2000 During the week of January 8, 2001, I was selected to serve on Jury Duty and was unable to complete a Draft of the December 20, 2000 City Council meeting minutes. Every attempt will be made to provide Council with a copy no later than January 16, 2001 for review. If you should have any questions, please do not hesitate to contact me at 463- 6217. Memo: Minuteslate ITEM NO.: 7a DATE: January 17, 2001 AGENDA SUMMARY REPORT SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF DECEMBER 2000 Payments made during the month of December, 2000, are summarized on the attached Report of Disbursements. Further detail is supplied on the attached Schedule of Bills, representing the five (5) individual payment cycles within the month. Accounts Payable check numbers: 28309-28498, 28636-28743, 28753-28839 Accounts Payable Manual check numbers: none Accounts Payable Manual Check Stock numbers: 28745-28752 Payroll check numbers: 28204-28308, 28519-28633, 28635, 28744, 28840-28938 Void check numbers: 28178-28203, 28499-28518, 28634 This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. RECOMMENDED ACTION: Approve the Report of Disbursements for the month of December, 2000. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: N/A Requested by: Candace Horsley, City Manager Prepared by: Kim Sechrest, Accounts Payable Specialist Coordinated with: Gordon Elton, Director of Finance and Candace Horsley, City Manager Attachments: Report of Disbursements Cand~ce Fi~rsl~y, Cit'~Manager KRS:WORD/AGENDADEC00 CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF DECEMBER 2000 Demand Payments approved: Check No. 28309-28394, 28395-28498, 28636-28743, 28753-28839 FUNDS: 100 General Fund $242,327.57 131 Equipment Reserve Fund 142 National Science Foundation 143 N.E.H.1. Museum Grant $2,049.79 150 Civic Center Fund 200 Asset Seizure Fund 204 Federal Asset Seizure Grants $862.00 205 Sup Law Enforce Srv. Fd (SLESF) $3,816.95 206 Community Oriented Policing $455.47 207 Local Law Enforce. BIk Grant $8,389.94 220 Parking Dist. #10per & Maint $480.41 250 Special Revenue Fund $30,938.29 260 Downtown Business Improvement 300 Gas Tax Fund (2106) 301 Gas Tax Fund (2107) 332 Federal Emerg. Shelter Grant $16,728.03 333 Comm. Development Block Grant $9,285.89 335 Community Dev. Comm. Fund 410 Conference Center Fund $6,065.56 550 Lake Mendocino Bond $2,000.00 555 Lake Mendocino Bond Reserve 575 Garage $878.00 600 Airport $37,838.81 612 City/District Sewer $36,434.08 615 City/District Sewer Replace $195,803.11 650 652 660 665 675 678 679 695 696 697 698 800 801 805 806 820 900 910 920 940 950 960 962 965 966 Spec San Dist Fund (Cap Imp) REDIP Sewer Enterprise Fund Sanitary Disposal Site Fund Refuse/Debris Control Contracted Dispatch Services Public Safety Dispatch MESA (Mendo Emerg Srv Auth) Golf Warehouse/Stores Billing Enterprise Fund Fixed Asset Fund Electric Electric Revenue Fund Street Lighting Fund Public Benefits Charges Water Special Deposit Trust Worker's Comp. Fund Liability Fund Payroll Posting Fund General Service (Accts Recv) Community Redev. Agency Redevelopment Housing Fund Redevelopment Cap Imprv. Fund Redevelopment Debt Svc. PAYROLL CHECK NUMBERS 28204-28308 DIRECT DEPOSIT NUMBERS 9137-9240 PAYROLL PERIOD 11/12/00-11/25/00 PAYROLL CHECK NUMBERS 28519-28633 DIRECT DEPOSIT NUMBERS 9241-9358 PAYROLL PERIOD 11/26/00-12/9/00 PAYROLL CHECK NUMBERS 28635, 28744, 28840-28938 DIRECT DEPOSIT NUMBERS 9359-9454 PAYROLL PERIOD 12/10/00-12/23/00 TOTAL DEMAND PAYMENTS TOTAL PAYROLL VENDOR CHECKS TOTAL PAYROLL CHECKS TOTAL DIRECT DEPOSIT TOTAL PAYMENTS VOID CHECK NUMBERS: 28178-28203, 28499-28518, 28634 MANUAL ACCTS PAYABLE CHECK STOCK NOS.: 28745-28752 $5.00 $21,160.51 $83,013.30 $2,170.58 $3,646.23 $6,809.59 $4,759.68 $238.52 $4,561.63 $58,414.64 $868,795.70 $9,094.52 $25.00 $40,516.08 $4,619.39 $44,454.47 $751.17 $109,071.23 $1,048.63 $7,163.65 $35,000.00 $89,718.40 $1,989,391.82 $80,845.76 $274,289.18 $362,505.78 $2,707,032.54 CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on City Clerk APPROVAL OF CITY MANAGER I have examined this Register and approve same. CERTIFICATION OF DIRECTOR OF FINANCE I have audited this Register and approve for accuracy and available funds. City Manager Director of Finance r0 E~ Z~ ::Do Om 0 n~ Z Z ~0~ ~.~ ZO ~0~ ~0~ ~'~00 o ¢q Ln ~° O~ ~Z ~0 Z Z~D H~ Z 0 0000000000 0000000000 0000000000 0000000000 0 0 ~ o H U ~ · . oo~ · . . oogooo~~ O0 000 · ~ O~ OO .......... UUUUUUZ~ZZ DDD~DD~ZO ~~0000~ ~Z~ZZ~ZZZ 0 0000000000 ~ U ooo Z~ Om U~ Z 0 F4 H > UZU ~ooo 0ooo HO00 Z ~ ~ Z ZZ Z Z ~Z Z Z Z O~ UHHHHH HHHH Z ~ r~ 0 a~ Z ~m O~ o Z Zn~ O~ U a~ n, ~0 ~ U O,~ (.} > ~ co o c~ o o ('N1 c~ o ~ c~ o c~ o Ln ~D CD CD O O O O O t~ [.~ , , o o o o o cid o o [.~ [.~ ~D 'aD 00 00 CD ~o ~D O O c) o8 ~ Z O0 ~0 ~0 00~ .lc -~oO~ o°8 ocao H~ -lc 0,~ 0 ~ E~ M 0 °88 Z O Z~ 0 Z ~ Z ~ O ~O ZO O H H ~00 E~ Z 0 Z O H ~ O a~ Z 0 0 0 Z ~ ~o ~o 0 O~ 0 0 H ~ 0 O~M © © Z o~ 0 ~o m 0 bq Ln O O [-~ t.~ ~ 0'3 o ~ cD o cD cD o o [.~ ~ o o o o o ~D c~ c~ o o o o o o o o o 0 0 Z m H E~E~ ZZE~ ~ F-z.l O D-1~O ZOZ O OOOOOOO ~O~O~ ........ 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A contractor may be included throughout the year by either submitting a written notice to the City Clerk or by bidding on a City project. All contractors who submitted their company name, address, and construction classification designation by the deadline of December 31,2000, together with those who bid on projects in 2000, have been included on the current updated list, attached to the Resolution as "Exhibit A". RECOMMENDED ACTION: Adopt Resolution Approving Qualified Contractors List for 2001 Calendar Year. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Marie Ulvila, City Clerk r_.~",~-.4..-~;4'J ~Z Z.,z~ ., ,:_J?. ,,¢.-.,' Candace Horsley, City Manager 1. Resolution Approving Qualified Contractors List for 2001 Calendar Year, with Exhibit A 2. Notice to construction trade organizations and contractors Candace Horsley, City,Manager ASR:Qualified Contractors List / RESOLUTION NO. 2001- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING QUALIFIED CONTRACTORS LIST FOR 2001 CALENDAR YEAR WHEREAS, under Ukiah City Code (UCC) sections 1541-1542, the City Clerk must request licensed contractors who are qualified to perform public work under contract with the City of Ukiah to submit their names, addresses, phone numbers, type of work in which they are interested, class of contractor's license and contractor's license number; and WHEREAS, the City Council is required to adopt a list of qualified contractors, identified according to categories of work; and WHEREAS, the City Clerk has published the notice as required in UCC Section 1541 and compiled a list of qualified contractors based on information submitted in response to said notice and including all contractors who have submitted valid bids to the City during the preceding calendar year; and WHEREAS, the City Council finds and determines that the list as compiled complies with the requirements of the City Code and Public Contracts Code Section 22032(b) and shall constitute the City of Ukiah's Contractors List for use in providing notice under the informal bidding procedure authorized in UCC Section 1543. NOW, THEREFORE, BE IT RESOLVED, that the list attached to this resolution as Exhibit "A" and incorporated herein by reference is adopted as the Contractors List for the City of Ukiah for the calendar year 2001. PASSED AND ADOPTED this 17th day of January, 2001, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: Marie Ulvila, City Clerk Phillip Ashiku, Mayor City of Ukiah 2001 Qualified Contractors List As December 31:2000 WP: Labels/cont2000 (AVERY LABELS #5260) BUILDERS EXCHANGES Contractors Information Network 1629 Pollasky, Ste. 113 Clovis, CA 93612 Daily Construction Service 80 Swan Way, Suite 130 Oakland, CA 94621-1438 F. W. Dodge Division 1625 Van Ness Ave., 3rd Floor San Francisco, CA 94109-3608 North Coast Builders Exchange 522 N. Franklin Street Fort Bragg, CA 95437 North Coast Builders Exchange 175 Park Street Lakeport, CA 95453 North Coast Builders Exchange P. O. Box 6025 Santa Rosa, CA 95406 North Coast Builders Exchange 216 West Perkins Street Ukiah, CA 95482 Matin Builders Exchange 110 Belvedere Street San Rafael, CA 94901 RedLadder.com 3001 19th Street San Francisco, CA 94110 Sacramento Builders Exchange 1331 T Street Sacramento, CA 95814 Solano-Napa Builders Exchange P. O. Box 2400 Napa, CA 94558 Valley Contractors Exchange 951 E. 8th Street Chico, CA 95928 Valley Contractors Exchange 1641 Colusa Highway Yuba City, CA 95991 CLASS A GENERAL ENGINEERING ABC Service 204 23rd Street Sacramento, CA 95816 A-Z Construction 4560 Sunnycrest Drive Ukiah, CA 95482 Able Maintenance, Inc. 51 Foley Street Santa Rosa, CA 95402 Arcadian Enterprises P. O. Box 5475 Shasta Lake, CA 96089 Argonaut Constructors P. O. Box 639 Santa Rosa, CA 95402 Arnold Construction Co. 2119 Wood Road Fulton, CA 95439 BRCO Constructors, Inc. P. O. Box 367 Loomis, CA 95650 Beacom Construction P. O. Box 457 Fortuna, CA 95540 Bell Springs Construction P. O. Box 487 Laytonville, CA 95454 Blaisdell Construction, Inc. P. O. Box 493459 Redding, CA 96049-3459 CAL Inc. 2040 Peabody Road, Ste. 400 Vacaville, CA 95687 Califomia Pavement Maint. 9390 Elder Creek Road Sacramento, CA 95829 Chernoh Construction P. O. Box 1426 Clearlake Oaks, CA 95423 Chrisp Company 43650 Osgood Road Fremont, CA 94539-5631 Crane of Ukiah, Inc. 4 Banker Blvd. Ukiah, CA 95482 Cushman Contracting Corp. P. O. Box 147 Goleta, CA 93116-0147 Environmental Resolutions, Inc. 73 Digital Drive, Suite 100 Novato, CA 94949 Epidendio Construction P. O. Box 452 Lower Lake, CA 95457 Donald Ferranti P. O. Box 259 Redwood Valley, CA 95470 C. R. Fedrick, Inc. P. O. Box 688 Novato, CA 94948 Ford Construction 639 E. Lockeford St. Lodi, CA 95240 Robert Frank Construction 2806 Tarmac Road Redding, Ca 96003 J. A. Gonsalves & Son Const. 1100 Soscol Ferry Rd., Ste. 2 Napa, CA 94558 Ghilotti Construction Company, Inc. 246 Ghilotti Avenue Santa Rosa, CA 95407 Gilardoni Construction 4502 Bennett Valley Road Santa Rosa, CA 95404 Harborth Excavating P. O. Box 736 Lower Lake, CA 95457 Charles A. Heath Construction 3268 Westho Trail Cottonwood, CA 96022 Hermsmeyer Paving Co. 5454 Old Redwood Highway Santa Rosa, CA 95403 Lee Howard Construction Co. 3900 Parducci Road Ukiah, CA 95482 L. J. Construction Co. 9460 Graton Road Sebastopol, CA 94572 JKH General Engineering, Inc. P. O. Box 778 Lower Lake, CA 95457 J & M Land Restoration, Inc. 1640 James Road Bakersfield, CA 933098 Jet-Con Enterprises P. O. Box 508 Ukiah, CA 95482 KBR Construction 2806 Tarmac Road Redding, CA 96003 Kernen Construction P. O. Box 1340 Blue Lake, CA 95525 Kirkwood-Bly, Inc. 3345 Industrial Dr. #10 Santa Rosa, CA 95403 Joseph LaMalfa Construction 251 Stipp Lane Ukiah, CA 95482 Tory J. Lawrence 750 East Valley Street Willits, CA 95490 Lawson Mechanical Contractors P. O. Box 15224 Sacramento, CA 95851 Ross Mayfield Co. P. O. Box 275 Ukiah, CA 95482 Mendocino Construction Services P. O. Box 1517 Willits, CA 95490 North Bay Construction Inc. 431 Payran Street Petaluma, CA 94952 Northern Abatement Co., Inc. 4301 Broadway Street American Canyon, CA 94503 Northern Industrial Electric 2435 Radio Lane Redding, CA 96001-3870 Oak Grove Construction 3354 Regional Parkway Santa Rosa, CA 95403 Pacific Coast Drilling Co., Inc. 801 Lindberg Lane Petaluma, CA 94952 Pacific Mechanical Corporation P. O. Box 4041 Concord, CA 94524 Pacific Pipeline Survey P. O. Box 1000 Vacaville, CA 95696 Parnum Paving, Inc. P. O. Box 970 Ukiah, CA 95482 Performance Excavators, Inc. 103 Shoreline Parkway, 2nd Floor San Rafael, CA 94901 Pipeline Excavators P. O. Box 1755 Sebastopol, CA 95473 C. A. Rasmussen, Inc. P. O. Box 498 Windsor, CA 95492 Reliance Enterprises 3651 Christy Lane Ukiah, CA 95482-3088 C. W. Roen Construction Co. P. O. Box 4 Danville, CA 94526 Safety Striping Service 8330 W. Doe Avenue Visalia, CA 93291 Schram Construction Inc. 3162 Regional Parkway Santa Rosa, CA 95403 Sebastopol Construction 9460 Graton Road Sebastopol, CA 95472 Sequoia Surfacing & Engineering 9741 Old Redwood Highway Windsor, CA 95492 Smith Electric 875 Eureka Street Eureka, CA 95503 Soave Concrete P. O. Box 2769 Ukiah, CA 95482 Soil Enterprises, Inc. P. O. Box 733 Brentwood, CA 94513 Sonomarin Inc. P. O. Box 17 Fulton, CA 95439 Daniel Steel & Machine Works 160 Brush Street Ukiah, CA 95482 Stiles Construction co. 6209 Lockwood Drive Windsor, CA 95492 T & S Construction 1525 East Hill Road Willits, CA 95490 Valentine Corporation P. O. Box 9337 San Rafael, CA 94912 Valley Engineers, Inc. P. O. Box 12227 Fresno, CA 93777 Valley Paving P. O. Box 559 Redwood Valley, CA 95470 Valley Slurry Seal Company P. O. Box 1620 West Sacramento, CA 95691 K. G. Walters Construction Co. P. O. Box 4359 Santa Rosa, CA 95402 Waters Construction, Inc. P. O. Box 126 Willits, CA 95490 Wildcat Underground & Engineering 21 Washington Street Petaluma, CA 94952 Wipf Construction P. O. Box 234 Ukiah, CA 95482 CLASS ASB ASBESTOS REMOVAL CERTIFICATION AFM Environmental, Inc. 852 Northport Dr., #106 West Sacramento, CA 95691 Asbestos Management Group of California 2855 Mandela Parkway, Ste 11 Oakland, CA 94608 CAL Inc. 2040 Peabody Road, Ste. 400 Vacaville, CA 95687 Lawson Mechanical Contractors P. O. Box 15224 Sacramento, CA 95851 Northern Abatement Co., Inc. 4301 Broadway Street American Canyon, CA 94503 C. A. Rasmussen, Inc. P. O. Box 498 Windsor, CA 95492 Schram Construction Inc. 3162 Regional Parkway Santa Rosa, CA 95403 Valley Engineers, Inc. P. O. Box 12227 Fresno, CA 93777 K. G. Walters Construction Co. P. O. Box 4359 Santa Rosa, CA 95402 CLASS B GENERAL BUILDING AFM Environmental, Inc. 852 Northport, #106 West Sacramento, CA 95691 Able Maintenance, Inc. 51 Foley Street Santa Rosa, CA 95401 Arcadian Enterprises P. O. Box 5475 Shasta Lake, CA 96089 Argonaut Constructors P. O. Box 639 Santa Rosa, CA 95402 Asbestos Management Group of California 2855 Mandela Parkway, Ste 11 Oakland, CA 94608 BRCO Constructors, Inc. P. O. Box 367 Loomis, CA 95650 Beacom Construction Co. P. O. Box 457 Fortuna, CA 95540 Busch Construction & Electric 2020 Industry Road Ukiah, CA 95482 CAL Inc. 2040 Peabody Road, Ste. 400 Vacaville, CA 95687 Carr's Construction Service 9140 Piccadilly Circle Windsor, CA 95492 Clark Construction P. O. Box 167 Calpella, CA 95418 Cline's Unlimited Construction 7200 Uva Drive Redwood Valley, CA 95470 Crane of Ukiah 4 Banker Blvd. Ukiah, CA 95482 Crown Interiors, Inc. 139 Washington Ave. Ukiah, CA 95482 Epidendio Construction P. O. Box 452 Lower Lake, CA 95457 Donald Ferranti P. O. Box 259 Redwood Valley, CA 95470 Ford Construction 639 E. Lockeford Street Lodi, CA 95240 C. R. Fedrick, Inc. P. O. Box 688 Novato, CA 94948 Hawkes Construction 708 Willow Avenue Ukiah, CA 95482 Jet-Con Enterprises P. O. Box 508 Ukiah, CA 95482 Kernen Construction P. O. Box 1340 Blue Lake, CA 95525 Duane C. Kitchens & Sons Construction Company 1506 Hallmark Court Santa Rosa, CA 95403-2378 Lawson Mechanical Contractors P. O. Box 15224 Sacramento, CA 95851 McCarthy Construction P. O. Box 15246 Sacramento, CA 95851 E. Menton Builders 760 Apple Avenue Ukiah, CA 95482 Miller Paneling Specialties, Inc. P. O. Box 270 Woodland, CA 95776 A. E. Nelson Construction 4527 Montgomery Dr., Ste. C Santa Rosa, CA 95409 North Bay Construction Inc. 431 Payran Street Petaluma, CA 94952 North Coast Energy Services, Inc. P. O. Box 413 Ukiah, CA 95482 Northern Abatement Co., Inc. 4301 Broadway Street American Canyon, CA 94503 Northern Industrial Electric 2435 Radio Lane Redding, CA 96001 Oak Grove Construction 3354 Regional Parkway Santa Rosa, CA 95403 Pipeline Excavators P. O. Box 1755 Sebastopol, CA 95473 Rainbow Construction P. O. Box 2769 Ukiah, CA 95482 C. A. Rasmussen, Inc. P. O. Box 498 Windsor, CA 95492 Reliance Enterprises 3651 Christy Lane Ukiah, CA 95482-3088 Schram Construction Inc. 3162 Regional Parkway Santa Rosa, CA 95403 Williams Scotsman 4911 Allison Parkway Vacaville, CA 65688 Sonomarin Inc. P. O. Box 17 Fulton, CA 95439 Strong Hold Masonry & Concrete P. O. Box 7217 Santa Rosa, CA 95407 T.D.M. Construction Co., Inc. 144 A Cherry Street Ukiah, CA 95482 Ukiah Acoustics 676 South Orchard Avenue Ukiah, CA 95482 Ukiah Construction 676 South Orchard Avenue Ukiah, CA 95482 Valentine Corporation P. O. Box 9337 San Rafael, CA 94912 Valley Paving P. O. Box 559 Redwood Valley, CA 95470 Valley Slurry Seal Company P. O. Box 1620 West Sacramento, CA 95691 K. G. Walters Construction Co. P. O. Box 4359 Santa Rosa, CA 95402 Wildcat Underground & Engineering 21 Washington Street Petaluma, CA 94952 CLASS C-2 INSULATION & ACOUSTICAL Asbestos Management Group of California 2855 Mandela Parkway, Ste 11 Oakland, CA 94608 Crown Interiors, Inc. 139 Washington Avenue Ukiah, CA 95482 Duane C. Kitchens & Sons Construction Company 1506 Hallmark Court Santa Rosa, CA 95403-2378 Lawson Mechanical Contractors P. O. Box 15224 Sacramento, CA 95851 North Coast Energy Services, Inc. P. O. Box 413 Ukiah, CA 95482 Northern Abatement Co., Inc. 4301 Broadway Street American Canyon, CA 94503 Ukiah Acoustics 676 South Orchard Avenue Ukiah, CA 95482 CLASS C-4 BOILER, HOT WATER HEATING & STEAM FITTING Lawson Mechanical Contractors P. O. Box 15224 Sacramento, CA 95851 Northern Industrial Electric 2435 Radio Lane Redding, CA 96001-3870 Pacific Mechanical Corporation P. O. Box 4041 Concord, CA 94524 Reliance Enterprises 3651 Christy Lane Ukiah, CA 95482-3088 Schram Construction Inc. 3162 Regional Parkway Santa Rosa, CA 95403 Sonomarin Inc. P. O. Box 17 Fulton, CA 95439 CLASS C-5 CARPENTRY Beacom Construction Co. P. O. Box 457 Fortuna, CA 95540 CLASS C-6 CABINET & MILL WORK Beacom Construction Co. P. O. Box 457 Fortuna, CA 95540 CLASS C-7 LOW VOLTAGE COMMUNICATIONS & WIRING SYSTEMS Deep Valley Security 960 North State Street Ukiah, CA 95482 C. R. Fedrick, Inc. P. O. Box 688 Novato, CA 94948 CLASS C-8 CONCRETE A-Z Construction 4560 Sunnycrest Drive Ukiah, CA 95482 Clark Construction P. O. Box 167 Calpella, CA 95418 Epidendio Construction P. O. Box 452 Lower Lake, CA 95457 Donald Ferranti P. O. Box 259 Redwood Valley, CA 95470 Ghilotti Construction Company, Inc. 246 Ghilotti Avenue Santa Rosa, CA 95407 Duane C. Kitchens & Sons Construction Company 1506 Hallmark Court Santa Rosa, CA 95403-2378 Soave Concrete P. O. Box 2769 Ukiah, CA 95482 Strong Hold Masonry & Concrete P. O. Box 7217 Santa Rosa, CA 95408 T.D.M. Construction Co., Inc. 144 A Cherry Street Ukiah, CA 95482 CLASS C-10 GENERAL ELECTRICAL Advanced Control Systems P. O. Box 518 Cloverdale, CA 95425 Mike Brown Electric Co. 561-A Mercantile Drive Cotati, CA 94931 Busch Construction & Electric 2020 Industry Road Ukiah, CA 95482 Cantarutti Electric 1575 Indian Valley Road Novato, CA 94947-4245 Clark Construction P. O. Box 167 Calpella, CA 95418 Deep Valley Security 960 North State Street Ukiah, CA 95482 Environmental Resolutions, Inc. 73 Digital Drive, Suite 100 Novato, CA 94949 C. R. Fedrick, Inc. P. O. Box 688 Novato, CA 94948 North Coast Energy Services, Inc. P. O. Box 413 Ukiah, CA 95482 Northern Abatement Co., Inc. 4301 Broadway Street American Canyon, CA 94503 Northern Industrial Electric 2435 Radio Lane Redding, CA 96001-3870 Pacific Mechanical Corporation P. O. Box 4041 Concord, CA 94524 Pacific Lighting and Power 2406 Kerner Blvd. San Rafael, CA 94901 Reliance Enterprises 3651 Christy Lane Ukiah, CA 95482-3088 Republic Electric 7120 Redwood Blvd. Novato, CA 94945-4114 Smith Electric 875 Eureka Street Eureka, CA 95503 Sonomarin Inc. P. O. Box 17 Fulton, CA 95439 Tresch Electrical Co. Inc. P. O. Box71 Novato, CA 94948 Ukiah Acoustics 676 South Orchard Avenue Ukiah, CA 95482 Ukiah Electric 676 South Orchard Avenue Ukiah, CA 95482 CLASS C-12 EARTHWORK & PAVING A-Z Construction 4560 Sunnycrest Drive Ukiah, CA 95482 California Pavement Maint. 9390 Elder Creek Road Sacramento, CA 95829 Central Striping Service, Inc. 3489 Luyung Drive Rancho Cordova, CA 95742 Duran Construction 3780 Christy Lane Ukiah, CA 95482 Ghilotti Construction Company, Inc. 246 Ghilotti Avenue Santa Rosa, CA 95407 Graham Contractors, Inc. P. O. Box 26770 San Jose, CA 95159 Lee Howard Construction Co. 3900 Parducci Road Ukiah, CA 95482 Ross Mayfield Co. P. O. Box 275 Ukiah, CA 95482 Pipeline Excavators P. O. Box 1755 Sebastopol, CA 94573 Valley Slurry Seal Company P. O. Box 1620 West Sacramento, CA 95691 A.T. Wanzer Grading & Excavating 690 Todd Road Lakeport, Ca 95453 CLASS C-13 FENCING A-Z Construction 4560 Sunnycrest Drive Ukiah, CA 95482 Able Fence Company, Inc. P. O. Box 219 Petaluma, CA 94953-0219 Arcadian Enterprises P. O. Box 5475 Shasta Lake, CA 96089 Arrow Fencing P. O. Box 142 Redwood Valley, CA 95470 Chrisp Company 43650 Osgood Road Fremont, CA 94539-5631 Robert Frank Construction 2806 Tarmac Road Redding, CA 96003 Jacobson Fence Co., Inc. P. O. Box 6025 Santa Rosa, CA 95406 Jet-Con Enterprises P. O. Box 508 Ukiah, CA 95482 CLASS C-15 FLOORING & FLOOR COVERING Crown Interiors, Inc. 139 Washington Avenue Ukiah, CA 95482 CLASS C-16 FIRE PROTECTION CONTRACTOR Bay Cities Fire Protection 2304 Donna Maria Court Santa Rosa, CA 95401 Lawson Mechanical Contractors P. O. Box 15224 Sacramento, CA 95851 Pacific Mechanical Corporation P. O. Box 4041 Concord, CA 94524 Schram Construction Inc. 3162 Regional Parkway Santa Rosa, CA 95403 Waters Construction, Inc. P. O. Box 126 Willits, CA 95490 CLASS C-17 GLAZING Builders Glass & Supply Co., Inc. 1258 North State Street Ukiah, CA 95482 Bryan's Glass 3561 North State St., Unit C Ukiah, CA 95482 J & M Locksmith Co. 1258 North State Street Ukiah, CA 95482 North Coast Energy Services, Inc. P. O. Box 413 Ukiah, CA 95482 CLASS C-20 WARM-AIR HEATING, VENTILATING & AIR- CONDITIONING ABC Service 204 23rd Street Sacramento, CA 95816 A C & R Service 539 South Main Street Ukiah, CA 95482 Air Doctor 5625 State Farm Drive Rohnert Park, CA 94928 Lawson Mechanical Contractors P. O. Box 15224 Sacramento, CA 95851 Pacific Mechanical Corporation P. O. Box 4041 Concord, CA 94524 Reliance Enterprises 3651 Christy Lane Ukiah, CA 95482-3088 Sonomarin Inc. P. O. Box 17 Fulton, CA 95439 CLASS C-21 BUILDING MOVING & WRECKING Epidendio Construction P. O. Box 452 Lower Lake, CA 95457 Robert Frank Construction 2816 Tarmac Road Redding, CA 96003 Ghilotti Construction Company, Inc. 246 Ghilotti Avenue Santa Rosa, CA 95407 JKH General Engineering, Inc. P. O. Box 778 Lower Lake, CA 95457 Kernen Construction P. O. Box 1340 Blue Lake, CA 95525 Mendocino Construction Services P. O. Box 1517 Willits, CA 95490 Northern Abatement Co., Inc. 4301 Broadway Street American Canyon, CA 94503 Pacific Structural Corp. 138A Hamilton Drive Novato, CA 94949 Soil Enterprises, Inc. P. O. Box 733 Brentwood, CA 94513 CLASS C-23 ORNAMENTAL METALS LNS Welding & Fabrication 175 No. Lenore, B-2/B-5 Willits, CA 95490 Mendocino Metals 201 Clara Avenue Ukiah, CA 95482 CLASS C-27 LANDSCAPING Creative Landscaping 1155 Boonville Road Ukiah, CA 95482 Davey Tree Surgery Company P. O. Box 5015 Livermore, CA 94551-5015 Johnson's Custom Landscaping 591 Riverside Drive Ukiah, CA 95482 Metamorphosis Erosion Control 994-B Kaiser Road Napa, CA 94558 North Bay Construction Inc. 431 Payran Street Petaluma, CA 94952 Sangiacomo Landscape 3150 Guidiville Road Ukiah, CA 95482 Sebastopol Construction 9460 Graton Road Sebastopol, CA 95472 TruGreen Land Care LCARE USA 8023 Gravenstein Highway Cotati, CA 94931 West Coast Arborists, Inc. 2200 E. Via Burton St. Anaheim, CA 92806 CLASS C-28 LOCK & SECURITY EQUIPMENT J & M Locksmith 1258 North State Street Ukiah, CA 95482 CLASS C-29 MASONRY Mendocino Masonry P. O. Box 271 Comptche, CA 95427 Strong Hold Masonry & Concrete P. O. Box 7217 Santa Rosa, CA 95407 CLASS-31 CONSTRUCTION ZONE TRAFFIC CONTROL Lee Howard Construction 3900 Parducci Road Ukiah, CA 95482 CLASS C-32 PARKING & HIGHWAY IMPROVEMENT Apply-A-Line Inc. 106 Frontage Road N Pacific, WA 98047 Apply-A-Line 5625 Eastside Road Redding, CA 96001-4531 Central Striping Service, Inc. 3489 Luyung Drive Rancho Cordova, CA 95742 Chrisp Company 43650 Osgood Road Fremont, CA 94539-5631 D. Jones Painting P. O. Box 1787 Willits, CA 95490 Price Striping Service 1680 Elk Valley Road Crescent City, CA 95531 Riley's Striping P. O. Box 1188 Benicia, CA 94510 Safety Striping Service 8330 W. Doe Avenue Visalia, CA 93291 Traffic Ltd. P. O. Box 1721 Lodi, CA 95241 CLASS C-33 PAINTING AND DECORATING Alexander Enterprises 112 Commercial Ct., Suite #4 Santa Rosa, CA 95407 Beacom Construction Co. P. O. Box 457 Fortuna, CA 95540 Excamilla Painting 1190 North State St., #233 Ukiah, CA 95482 Markos Painting Co., Inc. P. O. Box 2108 Novato, CA 94948 Northern Abatement Co., Inc. 4301 Broadway Street American Canyon, CA 94503 Spurgeon Painting, Inc. 1308 Dynamic Street, #8 Petaluma, CA 94954 CLASS C-34 PIPELINE Lee Howard Construction Co. 3900 Parducci Road Ukiah, CA 95482 CLASS C-36 PLUMBING ABC Service 204 23rd Street Sacramento, CA 95816 Clark Construction P. O. Box 167 Calpella, CA 95418 Lawson Mechanical Contractors P. O. Box 15224 Sacramento, CA 95851 A. E. Nelson Construction 4527 Montgomery Dr., Ste. C Santa Rosa, CA 95409 Pacific Mechanical Corporation P. O. Box 4041 Concord, CA 94524 Reliance Enterprises 3651 Christy Lane Ukiah, CA 95482-3088 Schram Construction Inc. 3162 Regional Parkway Santa Rosa, CA 95403 Sonomarin Inc. P. O. Box 17 Fulton, CA 95439 Waters Construction, Inc. P. O. Box 126 Willits, CA 95490 CLASS C-38 REFRIGERATION Lawson Mechanical Contractors P. O. Box 15224 Sacramento, CA 95851 CLASS C-39 ROOFING American Roofing P O. Box 1635 Lakeport, CA 95453 Cline's Unlimited Construction 7200 Uva Drive Redwood Valley, CA 95470 Mendocino Roofing Inc. P. O. Box 944 Redwood Valley, CA 95470 Valley Roofing 212 Thompson Street Ukiah, CA 95482 CLASS C-42 SANITATION SYSTEMS ABC Service 204 23rd Street Sacramento, CA 95816 Ghilotti Construction Company, Inc. 246 Ghilotti Avenue Santa Rosa, CA 95407 Lee Howard Construction Co. 3900 Parducci Road Ukiah, CA 95482 Pipeline Excavators P. O. Box 1755 Sebastopol, CA 95473 CLASS C-43 SHEET METAL Lawson Mechanical Contractors P. O. Box 15224 Sacramento, CA 95851 Pacific Mechanical Corporation P. O. Box 4041 Concord, CA 94524 Reliance Enterprises 3651 Christy Lane Ukiah, Ca 95482-3088 Sonomarin Inc. P. O. Box 17 Fulton, CA 95439 CLASS C-51 STRUCTURAL STEEL LNS Welding 175 North Lenore, B-2/B-5 Willits, Ca 95482] CLASS C-54 CERAMIC AND MOSAIC TILE Arnold Ceramic Tile Company P. O. Box 660 Redwood Valley, CA 95470 Crown Interiors, Inc. 139 Washington Avenue Ukiah, CA 95482 Miller Paneling Specialties, Inc. P. O. Box 270 Woodland, CA 95776 CLASS C-57 WATER WELL DRILLING Lee Howard Construction Co. 3900 Parducci Road Ukiah, CA 95482 Pacific Coast Drilling Co. 801 Lindberg Lane Petaluma, CA 94952 Performance Excavators, Inc. 103 Shoreline Parkway, 2nd Flood San Rafael, CA 94901 CLASS C-61 LIMITED SPECIALTY Atlas Tree Surgery, Inc. 1544 Ludwig Avenue Santa Rosa, CA 95407 Davey Tree Surgery Company P. O. Box 5015 Livermore, CA 94551-5015 Family Tree Service P. O. Box 1325 Laytonville, CA 95454 Godon, Inc. P. O. Box 5280 Auburn, CA 95604 Jet-Con Enterprises P. O. Box 508 Ukiah, CA 95482 Johnson's Quality Tree Care 2700 Boonville Road Ukiah, CA 95482 Marvins Garden Tree Service P. O. Box 1725 Willits, CA 95490 Miller Paneling Specialties Inc. P. O. Box 270 Woodland, CA 95776 Northcoast Tree Care 26010 String Creek Road Willits, CA 95490 Timberline Tree Service P. O. Box 577 Forestville, CA 95436 West Coast Arborists, Inc. 2200 E. Via Burton St. Anaheim, CA 92806 CLASS D-12 SYNTHETIC PRODUCTS Miller Paneling Specialties, Inc. P. O. Box 270 Woodland, CA 95776 CLASS D-28 DOORS, GATES & ACTIVATING DEVISES Jet-Con Enterprises P. O. Box 508 Ukiah, CA 95482 CLASS D-31 POLE INSTALLATION & MAINTENANCE Davey Tree Surgery Company P. O. Box 5015 Livermore, CA 94551-5015 CLASS D-34 PREFABRICATED EQUIPMENT Kevin O'Keefe Co. P. O. Box 281 Diamond Springs, CA 95619 CLASS D-49 TREE SERVICE Asplundh Tree Expert Co. 708 Blair Mill Road Willow Grove, PA 19090-1784 Atlas Tree Surgery, Inc. 1544 Ludwig Avenue Santa Rosa, CA 95407 Davey Tree Surgery Company P. O. Box 5015 Livermore, CA 94551-5015 Family Tree Service P. O. Box 1325 Laytonville, CA 95454 Godon, Inc. P. O. Box 5280 Auburn, CA 95604 Johnson's Quality Tree Care 2700 Boonville Road Ukiah, CA 95482 Marvin's Garden Tree Service P. O. Box 1725 Willits, CA 95490 Matt's Custom Tree Care 1575 Elm Street Ukiah, CA 95482 Northcoast Tree Care 26010 String Creek Road Willits, CA 95490 Timberline Tree Service P. O. Box 577 Forestville, CA 95436 Timberline Tree Service P. O. Box 964 Ukiah, CA 95482 West Coast Arborists, Inc. 2200 E. Via Burton St. Anaheim, CA 92806 HAZ HAZARDOUS SUBSTANCE REMOVAL CERTIFICATION Able Maintenance, Inc. 51 Foley Street Santa Rosa, CA 95402 Argonaut Constructors P. O. Box 639 Santa Rosa, CA 95402 Beacom Construction Co. P. O. Box 457 Fortuna, CA 95540 CAL Inc. 2040 Peabody Road Vacaville, CA 95687 Environmental Resolutions 73 Digit Drive, Ste. 100 Novato, CA 94949 Epidendio Construction Inc. P. O. Box 452 Lower Lake, CA 95457 Ford Construction 639 E. Lockeford Street Lodi, Ca 95240 Ghilotti Construction Company, Inc. 246 Ghilotti Avenue Santa Rosa, CA 95407 Harborth Excavating P. O. Box 736 Lower Lake, CA 95457 Lee Howard Construction Co. 3900 Parducci Road Ukiah, CA 95482 JKH General Engineering, Inc. P. O. Box 778 Lower Lake, CA 95457 Jet-Con Enterprises P. O. Box 508 Ukiah, CA 95482 Kernen Construction P. O. Box 1340 Blue Lake, CA 95525 Lawson Mechanical Contractors P. O. Box 15224 Sacramento, Ca 95851 North Bay Construction 431 Payran Street Petaluma, Ca 94952 Northern Abatement Co., Inc. 4301 Broadway Street American Canyon, CA 94503 Oak Grove Construction 3354 Regional Parkway Santa Rosa, CA 95403 Pacific Mechanical Corporation P. O. Box 4041 Concord, CA 94524 Performance Excavators, Inc. 103 Shoreline Parkway, 2nd Floor San Rafael, CA 94901 C. A. Rasmussen, Inc. P. O. Box 498 Windsor, CA 95492 Stiles Construction Co. 6209 Lockwood Drive Windsor, CA 95492 Valley Engineers, Inc. P. O. Box 12227 Fresno, CA 93777 K. G. Walters Construction Co. P. O. Box 4359 Santa Rosa, CA 95402 Waters Construction, Inc. P. O. Box 126 Willits, CA 95490 Wildcat Underground & Engineering 21 Washington Street Petaluma, CA 94952 HIC HOME IMPROVEMENT CERTIFICATION ABC Service 204 23rd Street Sacramento, CA 95816 AC & R Service 539 South Main Street Ukiah, CA 95482 AFM Environmental 852 Northport,//106 West Sacramento, Ca 95691 Able Fence Company P. O. Box 219 Petaluma, CA 94953-0219 Able Maintenance, Inc. 51 Foley Street Santa Rosa, CA 95402 Air Doctor 5625 State Farm Drive Rohnert Park, CA 94928 Argonaut Constructors P. O. Box 639 Santa Rosa, CA 95402 Arnold Construction 2119 Wood Street Fulton, Ca 95439 Arrow Fencing P. O. Box 142 Redwood Valley, Ca 95470 Beacom Construction Co. P. O. Box 457 Fortuna, CA 95540 Bell Springs Construction P. O. Box 487 Laytonville, CA 95454 Mike Brown Electric Co. 561-A Mercantile Drive Cotati, CA 94931 Bryan's Glass 521 Capps Lane Ukiah, CA 95482 Builders Glass & Supply 1258 North State Street Ukiah, CA 95482 Busch Construction 2020 Industry Road Ukiah, CA 95482 Cal Inc. 2040 Peabody Road, Ste. 400 Vacaville, CA 95687 California Pavement 9390 Elder Creek Road Sacramento, CA 95829 Carr's Construction Service 9140 Peccadilly Circle Windsor, CA 95492 Chernoh Construction P. O. Box 1426 Clearlake, Ca 95423 Clark Construction P. O. Box 167 Calpella, CA 95418 Cline's Unlimited Construction 7200 Uva Drive Redwood Valley, CA 95470 Crane of Ukiah, Inc. 4 Banker Blvd. Ukiah, CA 95482 Creative Landscaping 1155 Boonville Road Ukiah, CA 95482 Davey Tree Surgery Company P. O. Box 5015 Livermore, CA 94551-5015 Deep Valley Security 960 No. State Street Ukiah, CA 95482 Duran Construction 3780 Christy Lane Ukiah, CA 95482 Environmental Resolutions 73 Digital Drive, Ste. 100 Novato, CA 94949 C. R. Fedrick, Inc. P. O. Box 688 Novato, CA 94948 Ferranti Construction P. O. Box 259 Redwood Valley, CA 95470 Ford Construction 639 E. Lockeford Street Lodi, CA 95240 Robert Frank Construction 2806 Tarmac Road Redding, CA 96003 J. A. Gonsalves & Son Const. 1100 Soscol Ferry Rd., Ste. 2 Napa, CA 94558 Ghilotti Construction Co. 246 Ghilotti Avenue Santa Rosa, CA 95407 Charles Heath Construction 3268 Westho Trail Cottonwood, CA 96022-9133 Hermsmeyer Paving Co., Inc. 5454 Old Redwood Highway Santa Rosa, Ca 95403 JKH General Engineering P. O. Box 778 Lower Lake, Ca 95457 J & M Land Restoration 1640 James Road Bakersfield, CA 93308 J & M Locksmith Co. 1258 North State Street Ukiah, CA 95482 Jet-Con Enterprises P. O. Box 508 Ukiah, CA 95482 Jacobson Fence Co., Inc. P. O. Box 6025 Santa Rosa, CA 95406 Kernen Construction P. O. Box 1340 Blue Lake, CA 95525 Duane C. Kitchens & Sons Construction Company 1506 Hallmark Court Santa Rosa, CA 95403-2378 Mendocino Metals 201 Clara Avenue Ukiah, CA 95482 Menton Builders 760 Apple Avenue Ukiah, CA 95482 Metamorphosis Erosion Control 994-B Kaiser Road Napa, CA 94558 North Bay Construction Inc. 431 Payran Street Petaluma, CA 94952 North Coast Energy Services, Inc. P. O. Box 413 Ukiah, CA 95482 Northern Industrial Electric 2435 Radio Lane Redding, CA 96001-3870 Oak Grove Construction 3354 Regional Parkway Santa Rosa, CA 95403 Pacific Coast Drilling 801 Lindberg Lane Petaluma, CA 94952 Pacific Mechanical Corporation P. O. Box 4041 Concord, CA 94524 Pipeline Excavators P. O. Box 1755 Sebastopol, CA 95473 Reliance Enterprises 3651 Christy Lane Ukiah, CA 95482-3088 Safety Striping Service 8330 W. Doe Avenue Visalia, CA 93291 Williams Scotsman, Inc. 4911 Allison Parkway Vacaville, CA 95688 Sebastopol Construction 9460 Graton Road Sebastopol, CA 95472 Sequoia Surfacing & Engineering 9741 Old Redwood Highway Windsor, CA 95492 Spurgeon Painting 1308 Dynamic Street, #8 Petaluma, CA 94954 Daniel Steel & Machine Works 160 Brush Street Ukiah, CA 95482 Stiles Construction Co. 6209 Lockwood Drive Windsor, CA 95492 Strong Hold Masonry & Concrete 555 Rancho Caballo Santa Rosa, CA 95401 Tresch Electrical Co. Inc. P. O. Box 71 Novato, CA 94948 Ukiah Acoustics 676 South Orchard Avenue Ukiah, CA 95482 Ukiah Construction 676 South Orchard Avenue Ukiah, CA 95482 Ukiah Electric 676 South Orchard Avenue Ukiah, CA 95482 Valentine Corporation P. O. Box 9337 San Rafael, Ca 94912 Valley Slurry Seal Company P. O. Box 1620 West Sacramento, Ca 95691 K. G. Walters Construction Co. P. O. Box 4359 Santa Rosa, CA 95402 Wipf Construction P. O. Box 234 Ukiah, CA 95482 · 300 ~MI~~VE., UKIAH, ~ 9S482-S400 · ~MIN. 107/463-6200 . PUBLIC ~EW 463-6242/6214 - F~ ~ 707/463-6204 NOTICE All Licensed Contractors who wish to be included on the City of Ukiah's list of qualified bidders for the year 2001 should submit an Application for Qualified Contractor's List, and provide required information, as per Public Contractors Code Section 22032. The Application for Qualified Contractor's List, along with City of Ukiah Insurance Requirements for Contractors, is hereby attached. Completed forms should be submitted to' City of Ukiah Attn: Marie Ulvila, City Clerk 300 Seminary Avenue Ukiah, CA 95482-5400 Or Fax to: (707) 463-6204 -DUE BY DECEMBER 29, 2000- Please publish the above Notice as soon as possible: If there is a publishing cost, please call for confirmation before publication, from Marie Ulvila, City Clerk, at (707) 463-6217. Thank you. Notice Dated' 11/15/00 Are Here To Servo" ITEM NO. 7£ DATE: January 17, 2001 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF NOTICE OF COMPLETION FOR STREET STRIPING 2000, SPECIFICATION NO. 00-12 SUMMARY: Funding for this project was approved in the fiscal year 2000/2001 budget in the amount of $15,000 in account number 100-3110-250-000. The City Council awarded the contract on October 4, 2000 to Central Striping Service, Inc., contractor, in the amount of $19,089.40. The work of the contract was completed by the contractor in substantial conformance with the approved plans and specifications on November 18, 2000. The final contract cost based on actual street footage striped and Contract Change Order Number 1 is $20,849.44. The change order work included additional striping and reflective pavement markers on Clara Avenue and Ford Street. As noted in the October 4, 2000 agenda summary report, additional funds for this project are available from the project identified for reflective raised pavement markers on State Street. Final payment of the 10 percent retention in the amount of $2,084.95 will be made to the contractor after 30 days from the date the Notice of Completion is filed with the County Recorder. RECOMMENDED ACTION: 1. City Council accept the work as complete; 2. Direct the City Clerk to file the Notice of Completion with the County Recorder for Street Striping 2000, Specification No. 00-12. ALTERNATIVE COUNCIL POLICY OPTIONS: None. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Diana Steele, Director of Public Works/City Engine, erC~~ Rick Seanor, Deputy Director of Public Works,~~" Candace Horsley, City Manager Diana Steele, Director of Public Works/City Engineer 1. Notice of Completion RJS:AGNC0012.SUM Cand~ce Horsley, Cityl~nager Please return to: CITY OF UKIAH 300 Seminary Avenue Ukiah, California 95482 (707) 463-6200 NOTICE IS HEREBY GIVEN: . . . . . NOTICE OF COMPLETION That the real property described is owned by the following whose address or addresses are: City of Ukiah, a Municipal Corporation 300 Seminary Avenue, Ukiah, California 95482 That the nature of the title to the Street Striping 2000, Specification No. 00-12 of all said owners is that of fee simple. That on the 18th day of November 2000, the Contract work for this project was actually completed. That the name and address of the Contractor is Central Striping Service, Inc., 3489 Luyung Drive, Rancho Cordova, California, 95742-6861. That the real property herein referred to is situated in the County of Mendocino, State of California, and is described as follows: City-owned property identified as various streets within the City limits. CITY OF UKIAH, a Municipal Corporation By: CITY CLERK STATE OF CALIFORNIA) COUNTY OF MENDOCINO) I, Marie Ulvila, being duly sworn says: That she is the Clerk of the City of Ukiah City Council, that she has read the foregoing Notice of Completion and knows the content thereof and the same is true of her own knowledge. MARIE ULVILA, City Clerk Subscribed and sworn to before me this day of ,2000. Notary Public in and for the County of Mendocino, State of California ITEM NO. 7d. DATE: JANUARY 17, 2001 AGENDA SUMMARY REPORT SUBJECT: REJECTION OF CLAIMS FOR DAMAGES RECEIVED FROM CORNELIO MARTINEZ AND YOLANDA GARClA AND REFERRAL TO JOINT POWERS AUTHORITY, REDWOOD EMPIRE MUNICIPAL INSURANCE FUND The claim from Cornelio Martinez was received by the City of Ukiah on December 20, 2000 and alleges damages related to false accusations regarding a driver's license at 260 Thomas Street on October 13, 2000. The claim from Yolanda Garcia was received by the City of Ukiah on December 26, 2000 and alleges damages related to a broken water main at 784 Cindee Drive on October 10 or 11,2000. Pursuant to City policy, it is recommended the City Council reject the claims as stated and refer them to the Redwood Empire Municipal Insurance Fund (REMIF). RECOMMENDED ACTION: Reject Claims For Damages Received From Cornelio Martinez and Yolanda Garcia And Refer Them To The Joint Powers Authority, Redwood Empire Municipal Insurance Fund. ALTERNATIVE COUNCIL POLICY OPTIONS: Alternative action not advised by the City's Risk Manager. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Yes Claimants Michael F. Harris, Risk ManagedBudget officer Lt~~~ Candace Horsley, City Manager 1. Claim of Cornelio Martinez, pages 1-10. 2. Claim of Yolanda Garcia, pages 11-14. mfh:asrcc01 Candace Horsley, Cit 0117CLAIM Manager THE CITY OF UKIAH, CALIFO ,!~=-~- . · . . . ~tle State of Camomm, by the claimant or by a person acting on his/her behalf. RETURN COMPLETED FORM TO: CITY OF UK/AH L~ L[! I~EC 2 0 2000 Attn: City Clerk 300 Seminary Avenue CITY OF UKIAH "~ Ukiah, California 95482 CJTYCLERK'S DEPARTMENT .r 2. CLAIMANT'S ADDRESS: _. ~'~ ~-~ T '~'~ Number/Street and/or Post Office Box City - Z~p Cod~ - Home Phone Number Work Phone Number 3: PERSON TO WHOM NOTICES REGARDING.THIS CLAIM SHOULD BE SENT (if different from above): Name Number/Street and/or Post Office Box ( )' Telephone City State Zip Code 4. DATE OF THE ACCIDENT OR OCCURRENCE: ~ '"'//;~-- ~ " 6. · GENERAL DESCRIPTION OF THE ACCIDENT OR O~CURRENCE (Attach.~dditional page(s), space is needed): _.- , i t F/~°5~[ LL. if more /'"~\~.e L u , ¢, c' c' , , J ~. ~ ... -...~ ~ ' _ ~, ..... ,:. . . '..;._.';._.... - . _ ,,..... NOTICE OF CLAIM AGAINST 1 NAME(S), if known, OF ANY PUBLIC EMPLOYEE(S) ALLEGEDLY CAUSING THE INJURY OR LOSS: ~ ?,,.J~._. 8. WITNESS(ES), if known (optional): '"" " '"./z,4. /p .?~,:: r~.., ~_ :' b. r 9.~DOOTOR($)IHOSPITAL(S), if any, WHERE CLAIMANT WAS TREATED: · Telephone Name Address --t-- Telephone 10. GENERAL DESCRIPTION OF THE INDEBTEDNESS, OBLIGATION, INJURY, DAMAGE OR LOSS so far as'it may ~e ,k~, own at the time of. presenta'E~)n of the c/aim: ' '? 11. STATE THE AMOUNT CLAIMED ff it totals less than ten thousand dollars ($~0,000) as of the date of presentation of the claim, including the estimated amount of any prospective injury, damage or loss, insofar' as it may be known at the time of the presentation of the claim, together with the basis of computation of the amount claimed (for computation use #12 below). However, if the amount claime~d; exceeds ten thousand dollars ($10,000), no dollar amount shall be included in the claim. However, it shall indicate whether the claim  would be a limited c,.(v, il case (CCP § 85)." Amount Claimed . _.._ _~. . .42'.' , ...-.: or Applicable Jurisdiction 12. THE BASIS OF COMPUTING TIlE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: a. Damages incurred to date: Expenses for medical/hospital care: Loss of earnings: $ .Special damag.~s for:. · G~nerai~daTnage-~..-...-~ ~'~-"("~'- $._ ', b. Estimated prospective damages as far as know;q: Future expenses for medical and hospital care: $ Future loss of earnings: Other prospective special damages: $ Prospective general damages: This claim must be signed by the claimant or by some person on his/her behalf. A c/aim relating to a cause of action for death or for injury to the person or to personal property or growing crops shall be presented not iate~r than six (6) calendar months or 182 days after the accrual of the cause of action,~/.l~rm~r_.jg, longer. ~,~lating to any other causes of action shall be presented not laterthan one (1).~a~afte~r a~~i of th,~~~~ Da ted: /? '- lit,"- c~.. ~ "~f ~-- z,.-- ~;~---~"- ~~~ ~'~...~- ~.__._.~.r_~..~ Received in the Office of the Cihj Clerk this ' ~-'-'~ _ day of NOTE: This form of claim is for your convenience only. Any other type of form may be used if desired, as long as it satisfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal ~fghts or to interpret any law. if you are in doubt regarding your legal rights or the interpretation of any law, you should seek legal counsel of your choice at your own expense. Rev. ~18199 LOAN REQUEST SUMMARY References in the shaded area are for Lender's use only and do not limit the applicability of this document to any particular loan or item. Borrower: Belen Martin~ ' Lender: SAviNGs BANK OF MENDOClNO COUNTY '" 260 THOMAS ST UKIAH, CA 95482 BALLOON LOAN (Fixed Rate) Financed $2,000.00 0.00 0.00 $2,000.00 AMOUNT REQUESTED: PREPAID FINANCE CHARGES: ,-. SECURITY INTEREST CHARGESi .; NOTE AMOUNT: MAIN OFFICE P.O. Box 3600 200 N. School Street Ukiah, CA. 95482 In Cash $0.00 ,. PAYMENT CALCULATION: .'. Interest Method: 365/365 Disbursement Date: 11-17-2000 First Payment Date: 12-01-2000 Due Date: 04-20-2001 Payment Period:. BI-Weekly Total Number of Pmts: 11 .~' !n;.~est .Rate: 16,500 Credit Insui'ance: ' None Amount of Reg Pmt: ; ". $200.00 Final Payment: $100.00 APR FINANCE CHARGE 22.262% $:100.00 COLLATERA'L: Unsecured. LOAN FILE NAME: 002750 AMOUNT FINANCED $2,OOO.OO TOTAL OF PAYMENTS $2,100.00 NOTICE: This Loan Request Summary is. for informational purposes only and does not obligate Lender in any way to make this loan or any other loan to Borrower. The fee,s and charges listed above are estimates only; and, if a loan is made, different or additional fees and charges may be imposed., ,This is not a Truth in Lending Disclosure Statement. Borrower will receive such a statement containing ali required disclosures prior to consummation of the loan. LASER PRO, Reg. U.S. Pat. & T.M. Off., Vet. 3.29a (C) Concentrex 2000 Ail rights reserved. [CA-A10 E3.29 F3.29 002750.LN G2.OVL] .. the City, and (2)there is no authOrity in the Vehicle Code. upOn Which '/.he C;urt ordering the City to pay said fees. ' : ' ' : · " The Motion will be based on this Notice, the accompanying Memorandum Authorities, alld such other and further evidence or argument as may be presented at th~.~'~i hereon. - '.w .-~; .' · "RAPP( Dated: November 13, 2000 MARl · . By: lo 13. 12 13 3.4 15 3.6 17 ].8 3.9 20 2]. 22 23 24 25 26 27 , Attomes;~ for,the City of ukihh .... MEMORANDUM OF poINTS AND AUTHORITIEs IN SuppORT: ' 'RECONSIDERATION · .:; : . . ! : -..,-.,.,,,,,' · .~ By this motian,.t, he City of Ukiah requests this Co.un to mgdify its -... Opposing Thirty Day Hold to sti'ike that portion of the judgment which orders the '" .:.: -. to pay towing and storage costs charged by the towing company for impounding the ~laimant's: .-~ . · .. · · :. ,. ? ; :,.~ ;:, ~ . -, ':' '.'.4 '. ~: ,. '.,'.." The City bf Ukiah Police Department impounded the vehicle involved in .t.his. case., un,. ds[' , . the authority of Vehicle Code .§ 14602.6. The City's Police Officer Pr,operly determined ' . the claimant was driving his vehicle while his driving privilege had been suSpended 0r'revoked'i .. ... by the California Department of motor Vehicles. The claimant's driving privilege suspend0d at the time the vehicle was impounded. "-: ..'~ -~.'.::i~.'i~~'- · ' '.." - ' ." 'i" ' -;'~ i!.-_: :i ... ? . . ' . . · . . . ." The vehicle was impounded as aUthorized'by that statute~ '":: ~"'?:' ~'?"~':-"~ · . ~ .. : .-' · Subsequently, this Court apparently determined that the' license had not been pr°p~t:lY:, .:~ suspended. Of course, the City Police Department properly relied'on the action of the Depart2 · '" :' :: ment of Moror Vehicles and had no way of knowing that this Court would role as it has after'the fact. '" :" The City was not a party to the proceeding in which this Court purports, t6 ii'h~f0se a..- ..' . .,...... ~...., . ,;.. .. financial liability on the city: .... .Th~!iability was imposed in'violati~n of t~e ProCedure required '.' .: )i~' :"' .f REQUEST FOR MISDEM R TI N,. COURTROOM - --'{, (Do you hay6 more that one case?.~ geparate requests required for each) / .. , :-., .' i'~ ' PLEASE P~- COMPLETE TOP PORTION ONLY Case # 1'70 ? -. Address % G, c~ ' ~ ~/vt~,.¢ ,~. . Box # -: '. City/Zip ctk'~',~ ]~' ~. :~q~ Keceived by Clerk ~ '::: I ~' aerst~d ~at it ma~ neces~' to ~d my pr~at:i6h~efiod tZ ~cco~m0date my'r~quest~-~d~ hereby agr~~~~¢ ~~~ 2date ~Q~D ~om AcCounts for'fine modificati0'ns~.:-.. si~am~~~~~~' - ' ' Date: ~- ~.' A~om~y // . ": Phon~~ '~~-~X ~ ~- ". ***************************************************************** Co~ Use Offiy Co. room ~erk Dept IC- ~ C~BE~ [GS],Pmbadon modified [Gl6] ~ ot~er te~s & coadi6o~ r~m~ ~e .s~e- [~5] Complete hours volunteer work.~ough Sonoma.Co.' Volunteer Center as d~ected · by ' . [~6] Vacate hours [B7] Volunteer hours ~ ~eu of ~e ~8] Comac~ by~.t ~27] FODDP refe~ ~8] DDP rete~ ~id you e~oH ~ & previously pmicipate? ) ~37] For' mo, ~ce~e'is restfic~d [~37A] to/~om employment, ~37B] se~,..".. ~37~ course o{.emplo~ent, ~30] DDP Re-r~fe~- ~37D]9~er' ' /<,'-':'~-- Fine: [J19] $ is retaking b~ce.: ,PAST D~ $ ~L:.': [J18] F~e ors [J21] is mspended [J18A] Payable ~.- .,. [JlSC] t.hrough the Clerk's Office days jail ($40.00 per day Credit)' by p.m., surrender at NCDF" : [JlSB] at $ per mo. beginning . [J20] Vacate fine of $ [ ] convert to [M] ' Defendant sentenced, to serve stay to (date requested & time requested) [ ] Vacate surrender date of · [ ] Work Release - contact within 1 O, days [ ] Work furlo.ugh [ ] vacate .' · .,, .. .. "'referral' "" Request Granted Request Denied Set Hearing. Date Time Courtroom nai : Rev 8-10-2000 oRDER Judge's Comments: Original: COUR~ FILE . .,,.-Jud~e/Com'missioner of the SUperior'CoUrt .... 'i.' : ,. Copy: DEFENDANT : -. ' ..... .'.:.:,'~.:), . . · ".-8- I'. Z LU 0 I-- 0 II I .I.-~.~ i ll.. I' ~1~- ;,' "/t:/ './z~--°~ ~ I/ / /~o~-~ /I I /~ ~ E: ' II / /~...~'~'-.~ ' ~ ~ '.-. .: I/~-~1~ I ~ ..o NO I ICE OF CLAIM AGAINST ] THE CiTY OF UKIAH, CALIFORNIA This claim must be presented, as prescribed by Parts 3 and.4 of Division 3.6, of Title l, of the Government Code of the State of California, by the claimant or by a person acting on his/her behalf. RETURN COMPLETED FORM TO: . 1 CITY OF UKIAH Attn: City Clerk 300 Seminary Avenue Ukiah, California 95482 CLAIMANT'S NAME: CLAIMANT'S ADDRESS: Nomber/Stroot and/or Post ONce Box State Home Phone Number - CITY OF UKI~H ...... CITY CLERK'S D. EPkRTMENT Zip Code Work Phone Number PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE SENT (if different from above): Name Number/Street an~/or Post Office Box ( ) City State Telephone 4. DA TE OF THE ACCIDENT OR OCCURRENCE: Zip Code 5. PLACE OF ACCIDENT OR OCCURRENCE: o GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (Attach additional page(s), if more 7. NAME(S), if known, OF ANY PUBLIC EMPLOYEE(S) ALLEGEDL Y CAUSlNG THE INJURY OR LOSS: VVITNESS(ES), if known (optional): Name Address Telephone b. . 10. DOCTOR(S)/HOSPITAL(S), ff any, WHERE CI~.IMANT WAS TREA TED: Name ., a. At .~ress b. ., Telephone GENERAL DESCRIPTION OF THE INDEBTEDN:.'SS, OBLIGATION, INJURY, DAMAGE OR LOSS so far as it may be known at the time of presentation of i.t~e claim: 11. 12. STATE THE AMOUNT CLAIMED if it totals less fhan ten thousand dollars ($i0,000) as of the date of presentation of the claim, including lhe estimated amount of any prospect/ve injury, damage orloss, /nsofa/'as it may be known at the time of the presentation of ~he claim, together w/th the basis of computation of the amount claimed (for computation use #12 below). '.However, if the amount claimed exceeds ten thousand dollars ($10, 000), no dollar amount shall be included in the claim. However, it shall indicate whetherthe claim would be a limited civil case (CCP ~ 85). ' Amount Claimed $_ ~ ~ .~_~ ~ ~ or. Applicable Jutfsdiction THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: a. Damages incurred to date: Expenses for medica//hospitaI care:. Loss of earnings: Special damaoes fo/;. Genera/damages: b. Estimated prospective damages as far as knott,n: Future expenses for medical and hospital care: Future loss of earnings: Other prospective special damages: Prospective general damages: This c/aim must be signed by the claimant or by some person on his/her behalf. A c/aim'relating to a cause of action for death or for injury to the person or to persona/property or growing crops shall be presented not later than six (6) calendar months or 182 days after the accrual of the cause of action, whichever is longer. Claims relating to any other causes of action shall be presented not later than one (1) yea 'Dated: ~ .~J,_ J ~ .~ o~) ~ ca of a lion. -'-' SIGNA TU~E OF CLAIMANT(s) · Received in the Office of the City Clerk this ~ day of NOTE: This form of claim is for your convenience only. Any other type of form e used if desired, a~ long as it satisfies the requirements of the Government Code. The use of this form is not intended ic any wav to advise you of your legal rights or to interpret any law. If you are in doubt regarding your legal rights or the interpretation of any law, you should seek legal counsel of your choice at your own expense. . Rev. 2000 Friedman Bros. Home Improvemenf ~.~ P!~ .' ( 707 ) 46~.-7811 10/12/00 15:54:39 lis CASH_3 Ord,: 3342333 Inv,: 3318686 10340~ TEF TAPE 1/2×260"(1680049) 1EA @ 0.890 ~; ~ 25~4UB ~ATTS PRV VALVE 3/ 4(1596067) 1 ER @ 64.990 64.99 SUB TOTAL 65,8~ TAX 4.?8 TOTAL ?0.66 CASH -71.00 CHANGE 0.)4 Thank You For Your Business! BROKEN WATER MAIN Herman Magdaleno/The Daily Journal Workers digging trenches for new fiber optic cable lines on Cherry Street hit a city water main at about 6 p.m. Wednesday. The break caused a half-dozen Cherry Street residences to be without water for several hours. 7e ITEM NO. DATE: January 17. 2001 AGENDA SUMMARY REPORT SUBJECT: AWARD OF BID FOR THE PURCHASE OF LIQUID POLYMER SW-057 TO POLYDYNE, INC. FOR THE SUM OF $10,800. Each year it is necessary to purchase approximately 12,000 pounds of liquid polymer SW-057. This liquid polymer is used in the sludge thickening process at the wastewater treatment plant. Total quantities are an estimation of annual use. Orders are placed on as needed basis by wastewater treatment plant personnel. $122,000 is budgeted in Account Number 612.3580.520.000 for the purchase of chemicals. Requests for Quotations through the formal bid process were sent to ten chemical suppliers. Four bids were opened by the City Clerk on December 12, 2000. The lowest bid meeting specifications is from Polydyne, Inc. with a bid price of $0.90 per pound and a total amount based on estimated usage of $10,800. Staff recommends that the City Council award the bid for liquid polymer SW-057 to Polydyne, Inc. for the sum of $10,800. There are no local suppliers for this type of chemical. RECOMMENDED ACTION: Award the bid for liquid polymer product SW-057 to Polydyne, Inc. for the sum of $10,800. ALTERNATIVE COUNCIL POLICY OPTIONS- Reject bids and refer back to staff. Citizen Advised: N/A Requested by' Darryl L. Barnes, Director of Public Utilities//~-~¢-'~ Prepared by: George Borecky, Water/Sewer Operations Superintendent Coordinated with' Candace Horsley, City Manager Attachments: Bid Tabulation Candace Horsley, Cit~ Manager 0 0 0 0 0 0 0 0 0 0 0 o~ 0 co 0 oo o~ 0 co o m E