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2001-02-21 Packet
3b Item No. Date' February 21,2001 AGENDA SUMMARY REPORT SUBJECT: Introduction of New Employee. REPORT: The Public Utilities Department would like to introduce Ann Burck to the City Council. Ann has assumed the position of Administrative Analyst in the Public Utilities Department, reporting to the Director of Public Utilities. RECOMMENDED ACTION: Welcome Ann Burck as a City of Ukiah employee. ALTERNATIVE COUNCIL POLICY OPTIONS: None Citizen Advised: N/A Prepared by: Darryl L. Barnes, Director of Public Utilities Coordinated with: Candace Horsley, City Manager Attachment: 1) Biography -~a-~dace I~orsley~'cy Manager Biography Ann Burck is an administrative analyst in the Public Utilities department. She holds a BS degree in zoology from Texas A&M University, a BS degree with honors in welding engineering from LeToumeau University and a MS degree in metallurgical engineering from Colorado School of Mines. Before moving to Laytonville, Ann worked as a metallurgical engineer for electronic and computer companies in Colorado, Oregon and the San Francisco Bay area. She has held senior engineering positions in Silicon Valley at EG&G, Seagate, and Western Digital. Her hobbies include gardening, motorcycling, and dancing. Agenda Item 4a Regular Meeting Minutes of December 20, 2000 Listed below is discussion of recommended changes to the December 20, 2000 Regular City Council meeting, as noted by Council at their meeting of February 7, 2001: Councilmember Libby recommended a change to page 3, second paragraph, sixth sentence which read: "To date $157,000 has been spent on the program." She advised that the correct amount should be $87,203.65, which is the total of all figures provided in the Staff Report. Discussion of the C.A.R.E.S. program amounts funded followed. Councilmember Libby advised that it should be indicated that the amounts are "since the program began." She recommended a change to page 5, fifth paragraph, and last sentence should read: "Councilwoman Libby thanked Mr. Mason for his generosity on behalf of the City." She advised that on page 10, the last sentence in the last paragraph is incorrect and should read: "She stated the Mayor had told her he was going to provide Council with his recommendations for review on Monday". She stated that she had listened to the tape recording. She recommended a correction to page 11, the first paragraph, the second to last sentence should read: "He received the last recommendation by a Councilmember last night." The remainder of the sentence "and then he had the City Clerk prepare his list of recommendations today for the meeting" was taken out of context and was not part of the conversation at that time. She recommended that the latter portion of the sentence should be deleted. She noted that Mayor Ashiku stated later in the meeting that he had given the City Clerk the recommendations the night before, which was Tuesday night. She stated that this is what is on the tape. It would be okay if the City Clerk listens to the tape and adds this portion of the sentence later on in the meeting when it transpired. City Clerk Ulvila advised that Mayor Ashiku had given her the list of recommendations on Wednesday. Vice-Mayor Baldwin expressed concern with the precedent of changing statements of Councilmember who are not present at this meeting. Respectfully submitted, Marie Ulvila, City Clerk ITEM 4a MINUTES OF THE UKIAH CITY COUNCIL Regular Meeting Wednesday, December 20, 2000 The Ukiah City Council met at a Regular Meeting on December 20, 2000, the notice for which had been legally noticed and posted, at 6:30 p.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following Councilmembers were present: Larson, Smith, Libby, Baldwin, and Mayor Ashiku. Staff present: Customer Service Supervisor Archibald, Public Utility Director Barnes, Community Services Director DeKnoblough, Finance Director Elton, Assistant City Manager Fierro, Risk Manager/Budget Officer Harris, City Manager Horsley, City Attorney Rapport, Assistant Airport Manager Richey, Community Services Supervisor Sangiacomo, and City Clerk Ulvila. 2. PLEDGE OF ALLEGIANCE Vice-Mayor Baldwin led the Pledge of Allegiance. 3. MINUTES 3a. Regular Meeting of December 6, 2000 Councilmember Larson recommended a correction to Page 3, that Item 8 should be listed as "UNFINISHED BUSINESS". Councilmember Libby recommended a correction to Page 10, second paragraph to read: "She reported that EDFC sponsored her attendance at a workshop for community fund- raising and the techniques of fundraising for EDFC. She felt this would also be very helpful sitting on the Recreation and Community Center Committee for their fundraising." She also noted a correction to Page 10, seventh paragraph, first sentence should read: "Councilmember Libby explained that MCOG discussed the matter and noted that the original allocation would not change." M/S Baldwin/Smith approving the minutes of the December 6, 2000 Regular Meeting as corrected, carried by the following roll call vote: AYES: Councilmembers Larson, Smith, Libby, Baldwin, and Mayor Ashiku. NOES: None. ABSENT: None. ABSTAIN: None. PRESENTATIONS: City Manager Horsley advised that at the recent City of Ukiah Employees' Christmas Party, it was announced that Community Services Supervisor Sage Sangiacomo was one of the two recipients of the "Employee of the Year" award. She announced that Airport Assistant Manager Paul Richey has also been selected to receive the "Employee of the Year" award. Paul has been employed at the Airport for over 20 years and has been a loyal, unselfish employee, frequently going above and beyond the call of duty. She presented him with a certificate and a special gift from the City. His photo will be displayed at City Hall. Airport Assistant Manager Richey thanked Council for the award and stated that DRAFT December 20, 2000 Page 1 of ]3 "aviation is his life and he loves the Airport." 4. RIGHT TO APPEAL DECISION Mayor Ashiku read the appeal process. 5. CONSENT CALENDAR Councilmember Libby requested that item 5i be pulled for discussion. Mayor Ashiku advised that Consent Calendar item 5i would be agendized as item 8g. M/S Larson/Smith approving items a through h of the Consent Calendar as follows: a. Approved Disbursements for Month of November 2000; b. Rejected Claim from Pamela Leyone and Referred to Redwood Empire Municipal Insurance Fund; c. Received Notification to Council Regarding the Repair of an Influent Pump by Pump Repair Service Company, Inc. for the Sum of $5,561.71 Plus Freight; d. Awarded Bid for Purchase of Liquid Polymer SW-238 to Polydyne Inc. for the Sum of $16,710; e. Adopted Ordinance No. 1032 Amending Section 1607 in Article 2, Chapter 7, Division 1 of the Ukiah City Code Regarding Claim Filing Procedures; Approved Ukiah City Council Response to Mendocino County Grand Jury Report Regarding Its Investigation of Domestic Violence Issues; Received Notification to the City Council Regarding the Purchase of Muffin Monster Repair Parts from JWC Environmental for the Sum of $6,648.94 Plus Freight; h. Approved Renewal of Agreement With County of Mendocino for County Employee Parking Within Parking District #1. g. Motion carried by the following roll call vote: AYES: Councilmembers Larson, Smith, Libby, Baldwin, and Mayor Ashiku. NOES: None. ABSENT: None. ABSTAIN: None. City Clerk Ulvila announced that several members of the audience have asked that item 8c, Discussion and Possible Direction to Staff Regarding Regulating the Use of Leaf Blowers in the City Limits, be moved ahead on the agenda due to audience participation. Discussion of the request followed, and it was determined that the item would be heard in the order assigned on the Agenda. 6. AUDIENCE COMMENTS ON NON-AGENDA ITEMS No one came forward to address Council. 7. UNFINISHED BUSINESS 7a. Update on the Ukiah C.A.R.E.S. Program Finance Director Elton advised that a revised schedule to Attachment #1 has been submitted to Council. Customer Service Supervisor Archibald provided Council with an update to the Ukiah DRAFT December 20, 2000 Page 2 of ]3 C.A.R.E.S. program that provides financial assistance to the Iow and moderate-income families towards the electric charges of their utility bill. The eligibility to the City's customers is based on household income of 150% of the Federal Poverty Guidelines. She advised that two programs have been developed: 1) Temporary Emergency Assistance of up to $300 toward an eligible customer's electric bill once annually; and 2) eligible Senior Citizens received the first 100 kilowatts of electricity free every month, and eligible non- Senior households can obtain 50 kilowatts free each month. She discussed the analysis of the data for Senior Citizens program and the newly developed non-Senior program. She reviewed Attachment #1 that makes a comparison of services provided to surrounding areas near the City and of average residential monthly utility bills. The program has grown, partly due to increased marketing and benefits that occurred in January 2000. To date, 754 households have benefited from the Ukiah C.A.R.'E.S. since it was initially developed. Ukiah continues to have an excellent working relationship with the Salvation Army who conducts the eligibility for these households, thereby streamlining the eligibility process. To date, $157,000 has been spent on the program. There is currently approximately $1 million remaining in the fund and the funding will cease in January 2002. The Temporary Emergency Assistance Program was discussed with regard to individuals needing assistance. It was noted that these funds could be provided once every 12-month period, up to a maximum of $300 per year. Staff has increased publicizing the program, which has increased the number of applicants. It was noted that the cost doubled in the fiscal year in which the program increased its funding, partly due to the increased benefits and from increased participation. The importance of providing seniors with available information was noted. Finance Director Elton discussed previous analysis that attempted to assess the number of eligible individuals. Based on the statistics that were available, staff estimated approximately 1,500 households may be eligible. When the 2000 consensus becomes available, staff will have more current information. Mayor Ashiku recommended that during the ensuing months, staff should analyze a comparison of last year's charges and basic usage to see if it has increased for those that are participating in the program. Councilmember Baldwin recommended staff come back to Council in March 2001 with an analysis of the possible and probable budget impacts of increasing the progress of the electric utility rates as follows: 1) Increase the benefit for all eligible households to cover the first 120 kilowatt hours and to increase the yearly household net income eligibility limits as follows: starting at 1 or 2 persons at $21,000 and increasing in $4,000 increments, 2) Additionally report on the cost of semi-annual and week long Cable TV advertising on selected channels to promote the C.A.R.E.S. program. Councilmember Smith expressed an interest that an analysis includes the affect of increased natural gas costs. He sympathized with those on a limited income having DRAFT December 20, 2000 Page 3 of 13 difficulty paying the increased rates. Councilmember Libby requested staff also provide an analysis of providing 100-kilowatt hours to non-Senior households and 120kilowatts to Senior Citizens, because most seniors are on a fixed income. Finance Director Elton explained that a difficult portion of the analysis concerns the income levels because there is no data available to base the potential eligibility that it would create. Mayor Ashiku requested that staff's analysis include, not changing the 150% of the poverty income level, so that there will be a better understanding of the impact on the program. Discussion followed concerning market rates and whether the City has the ability to contribute money into this fund after 2002 when it is no longer required by State law. To continue contribution into the fund would require a decision by Council. M/S Smith/Larson to receive the Report from staff, with direction to staff to report back to Council in March 2001 with their analysis of Council's inquiries carried by the following roll call vote: AYES: Councilmembers Larson, Smith, Libby, Baldwin, and Mayor Ashiku. NOES: None. ABSENT: None. ABSTAIN: None. 7. UNFINISHED BUSINESS 7b. Consideration of Proposal by New Trend Builders for Replacement of Alex R. Thomas Jr., Plaza Fountain and Approval of Budget Amendment in the Amount of $16,935 Community Services Director DeKnoblough advised that since the removal of the fountain at the Alex R. Thomas Jr. Plaza, staff has been directed to provide Council with design options for a replacement fountain. Mr. Dan Mason has offered to donate a portion of his services in order to provide an affordable for the Plaza. He described Mr. Mason's proposal along with other sample designs, as outlined in the Staff Report. There is a need to have a fountain that is vandal proof, yet allow the public interaction with the fountain. He stated that the cost of fountains range from a $20,000 to over $500,000, depending on size and computerization. He recommended the design for the Plaza fountain be awarded to New Trend Builders in the amount of $16,935. Discussion followed concerning the proposal submitted by New Trend Builders. It was noted that Mr. Mason's portion of the cost of the fountain construction is approximately $4,000, which he would donate to the City. City Attorney Rapport advised Council concerning the City Code relative to the bidding process and the determination within the City Code concerning "sole source" projects. There was considerable discussion concerning the original fountain, New Trend Builders' fountain design, and other sample designs included in the Staff Report. DRAFT December 20, 2000 Page 4 of ]3 Mayor Ashiku recommended that the City's Engineering Department review the fountain plans to determine if it can support the load. He preferred that the ring for the pool be constructed in a solid concrete base material, colored to match the stone and theme of the area. Dan Mason, 3850 Road B, Redwood Valley, reviewed his proposal for construction of the fountain and colors to be used. He discussed alternative designs for the fountain and addressed the issue of vandalism. The design of the pump and skimmers were discussed in detail. M/S Smith/Libby approving the design proposal for construction of a fountain at the Alex R. Thomas Jr. Plaza to New Trends Builders, and approval of a budget amendment in the amount of $16,935 to increase expenditures in the 100.6001.800 account. Motion failed to carry by the following roll call vote: AYES: Councilmembers Smith and Libby. NOES: Councilmembers Larson, Baldwin, and Mayor Ashiku. ABSENT: None. ABSTAIN: None. After a brief discussion, a small committee was formed, consisting of Mayor Ashiku, Councilmember Larson, and Community Services Director DeKnoblough, to review alternative designs and return their findings to Council for consideration. Council thanked Mr. Mason for his generosity on behalf of the City. NEW BUSINESS 8c. Discussion and Possible Direction to Staff Regarding Regulating the Use of Leaf Blowers in the City Limits Councilmember Smith conferred with the City Attorney concerning a possible Conflict of Interest relating to the use of leaf blowers by his employer. 7:44 p.m.: Councilmember Smith recused himself from the meeting. Vice-Mayor Baldwin read a prepared statement advocating a ban on leaf blowers. It was his opinion that leaf blowers contribute to noise and is a dangerous pollutant. He noted that a community's quality of life is an important factor in site selection for businesses and where people choose to live. He discussed concerns of landscapers and economic fears of many individuals. He felt that gas powered leaf blowers are harmful to human health and create significant air and noise pollution. He noted that his proposed ban would only relate to gas leaf blowers. City Attorney Rapport advised Council concerning their local power. He referred to other constitutional limitations and legal standards related to the City's authority, as outlined in his memo to Council. He also explained the Rational Basis Test in which Council would need to make findings that the use of leaf blowers is harmful to the public health, safety, or welfare. DRAFT December 20, 2000 Page 5 of ]3 Discussion followed with regard to air quality standards, and placing time and place restrictions for leaf blowers. It was noted that the City's maintenance workers use gas powered leaf blowers, but no formal complaints have been made. Albert Crawse, Ukiah, addressed noise issues related to the use of leaf blowers. He felt they are obnoxious to others and encouraged those individuals that earn a living by using leaf blowers to investigate other alternatives. He supported an ordinance banning leaf blowers. Richard Hansen, 347 W. Mill Street, voiced his opposition to a ban on leaf blowers. He advised that he has rock landscaping in a portion of his yard and cannot remove debris with a rake. He expressed concern that residents in the City limits would not be on a level playing field as those living outside the City. He also discussed increased costs that would be incurred by maintenance crews if they were not permitted to use leaf blowers. Jim Johnson, 591 Riverside Drive, advised that he is a landscape contractor and is opposed to a ban on leaf blowers. He felt their use saves time and that when used at a medium idle, are not harmful. Roy Smith, 304 North Spring Street, Executive Director of Ukiah Valley Association for Habilitation, and parent corporation of Mayacama Industries, discussed their use of leaf blowers and OSHA requirements with regard to hearing protection. He also discussed the development of technology at reducing the decibel level for leaf blowers. He opposed an ordinance banning their use. Penny Mathias, 700 East Gobbi Street, advised that she has been the manager of a 138- space mobile home park for 21 years. She discussed her use of leaf blowers to remove debris off of rocks and to clean the property. She opposed a ban on their use. Terry Melvin, 365 Washoe Drive, advised that he is the owner of three homes in Ukiah and maintains their yards with the use of a leaf blower on a seasonal basis. He discussed various noise concerns with regard to neighbors using of a router, sprayers in orchards, garbage trucks, helicopters' flight pattern to the hospital, car races at the Fairgrounds, rap music from cars, and the flight pattern of fire bombers. He supports time limitations for the use of leaf blowers. Tracy Simpkins, spoke in favor of a ban on leaf blowers, finding their noise annoying and irritating. He lives near the Golf Course and noted the use of leaf blowers by City employees to clean the parking lot. Martin Hoben, 8700 Uva Drive, Redwood Valley, representing the Russian River Cemetery District Board of Directors, discussed the use of leaf blowers to keep the 27 acres of cemetery well maintained. Bruce Foster, 323 Jones Street, was of the opinion that a ban on leaf blowers would not make a difference in the pollution of Ukiah. He recommended the replacement of diesel DRAFT December 20, 2000 Page 6 of ]3 buses and of City vehicles with electric vehicles. He drew attention to noise attributed to the use of other types of equipment and recommended Council concentrate its attention to more important issues in the community. Paul Andersen, 309 Jones Street, found it annoying that City personnel use leaf blowers around City Hall and felt the City should take the initiative to restrict the use of leaf blowers by City personnel so as not to disturb nearby residents. It was his opinion that there should be a halt to the use of gas powered leaf blowers since they contribute to air pollution. Lori Leaf 1105 Clay Street, advised that she maintains five parcels and rakes everything on the ground, however, she uses a leaf blower to remove debris from a roof. She felt that, in certain situations, leaf blowers are needed and recommended they be restricted to use in early afternoons. Mike Cannon, 598 Park Blvd., felt leaf blowers are irritating and create noise. He discussed the City's use of leaf blowers to clear the Golf Course parking lots and has made several complaints about noise. He felt the City should take the lead in restricting the use of leaf blowers and they should not be used during the early morning hours. Dotie Copeland, 1240 North Pine Street, expressed her support to ban leaf blowers and felt fumes and noise emitted from their use are obnoxious. Richard Shoemaker, Ukiah, advised that he has been in the landscaping business in the Ukiah community for over 20 years. He explained that Councilmember Baldwin contacted many landscapers in the community alerting them to the issue. He does not like the noise generated by leaf blowers but needs to use them for his business. He provided Council with information from landscapers and from affluent communities that have placed a ban on leaf blowers. He proposed the City initiate a trading program whereby an owner of a leaf blower that generates over 70 decibels can trade it in for a lower decibel blower, which could reduce the noise in he community. He recommended the City could purchase vacuums to pick up the leaves instead of using leaf blowers. He also recommended creating an awareness or incentive program among those using leaf blowers that they not interfere with people's lifestyles. Councilmember Larson drew attention to operational guidelines regarding an educational program in the materials submitted by Mr. Shoemaker. He inquired as to the feasibility of local contractors developing voluntary use restrictions in the community. Mr. Shoemaker felt it would be possible to get a group of contractors to work with staff regarding voluntary use restrictions and training their crews on the use of leaf blowers. Herb Thompson, 1259 Despina Drive, advised that he has been a gardener in Ukiah for 27 years. He explained that he tries to mitigate the intrusion of leaf blowers on the public but finds it an economic necessity in this business, especially in clearing roofs. He is supportive of restrictions on the time in which leaf blowers can be used and also in setting DRAFT December 20, 2000 Page 7 of ]3 strong guidelines for their use. Sue Seiver, advised that her and her husband have owned a landscaping business in Ukiah for two years, Without leaf blowers they would not be able to accomplish as much. There is a time restraint concerning noise already in place in the City, 9:00 p.m. - Recessed 9:10 p.m. - Reconvened Discussion followed concerning testimony received from the public on the matter. Councilmember Baldwin advised that he feels the noise generated by leaf blowers is the most obvious and obnoxious; however, he also expressed concern with air quality issues and the impacts on immediate neighbors. He recommended that members of the public should work with City staff to reduce the City's dependence on gas powered leaf blowers, such as limitations on their use on holidays and weekends, and after certain hours of the day. Councilmember Libby expressed concern with the City's use of leaf blowers and that the City should set an example. She proposed that the City not use leaf blowers until after 8:00 a.m. and inquired as to how this would affect the City, its parks, and the Golf Course. Councilmember Larson explained that he is in favor of voluntary compliance with agreed upon standards. He felt the Air Quality District would be able to help with issues relating to air pollution in the Ukiah Valley. He recommended the Community Services Department come up with a plan for the City to reduce the impacts on citizens with regard to noise, air pollution, and time constraints. He also recommended staff meet with landscaping contractors, and concerned citizens, to establish rules of conduct for leaf blower use. Councilmember Baldwin was supportive of staff drafting an ordinance to permit leaf blowing September 1 to February 1, from 9:00 a.m. to 5:00 p.m., Monday through Saturday, and from February 1 to September 1, from 9:00 a.m. to 5:00 p.m., Monday through Friday. Consensus of Council was not supportive of Councilmember Baldwin's proposal to have staff draft an ordinance placing time restrictions on the use of leaf blowers at this time. 9:28 p.m.: Councilmember Smith returned to the meeting. NEW BUSINESS 8a. A_Dl~roval of Architectural Services Proposal with Richard Ruff for the Civic Center Addition Community Services Director DeKnoblough advised that at the October 18, 2000 meeting, Council reviewed preliminary design plans for the addition to the Civic Center Administration Wing and directed staff to proceed with the preparation of development plans and construction cost estimates. In order to accomplish this task, additional DRAFT December 20, 2000 Page 8 of ]3 architectural services will be required. The original architectural services contract for the conceptual work was awarded to Richard Ruff Inc., after a competitive proposal and interview process had been completed. The services included in the proposed proposal are in five phases, beginning with the design of construction detail plans through completion of the project's construction for a total cost of $39,100. The total value of the proposal is $63,600 or approximately 8.5% of the total project cost. The contract is based on the current design. He stated that the Planning Commission would review the design plans on December 28, 2000. City Manager Horsley advised that the Planning Commission was scheduled to meet last week to review the matter, however, the notice was not published by the newspaper. A Special Meeting has been called for the Planning Commission for those items on December 28, 2000. Discussion followed concerning the appropriateness of the City Council's review of the project prior to the Planning Commission's review. It was noted that should the Planning Commission make changes to the design of the building, it would not affect the contract with Mr. Ruff. M/S Larson/Smith approving an architectural services contract with Richard Ruff for the Civic Center addition and authorizing the City Manager to execute a contract; carried by the following roll call vote: AYES: Councilmembers Larson, Smith, Libby, Baldwin, and Mayor Ashiku. NOES: None. ABSENT: None. ABSTAIN: None. NEW BUSINESS 8b. Introduction and Adoption of Urgency Ordinance Adding Section 1873.E to Division 1, Chapter 11, Article 2 of the Ukiah City Code and Approval of Six Month Extension of Cable Franchise Agreement with Adelphia Communications Corporation Community Services Director DeKnoblough reported that the County of Mendocino and Cities of Fort Bragg and Willits have initiated negotiations with Adelphia Communications Corporation for renewal of the cable franchise agreement with each jurisdiction. The City and its partners are currently requesting from Adelphia funds to hire a consultant to assist in negotiating the best possible franchise agreement. The current 15-year agreement expired as of December 6, 2000. In order to authorize the continuance of cable service by Adelphia during the period of negotiations, an extension of the franchise agreement is necessary. Staff is recommending adoption of an urgency ordinance authorizing the agreement of a six-month extension and approval of the extension agreement. Discussion followed concerning securing funds from Adelphia to obtain a consultant, how the consultant is selected, and the responsibilities of the consultant. Should Adelphia decline to pay for the consultant's fee, the negotiating Cities would then return to their jurisdiction for approval of funds to pay for a consultant. M/S Smith/Larson introducing Urgency Ordinance No. 1033 by Title only. DRAFT December 20, 2000 Page 9 of ]3 There was a brief discussion concerning previous negotiations. It was noted that actual negotiations with Adelphia for renewal of their cable contract have not begun and the public will have an opportunity to voice their concerns. Motion carried by a unanimous voice vote of Council. City Clerk Ulvila read the title of the Ordinance. M/S Larson/Smith adopting urgency Ordinance No. 1033, carried by the following roll call vote: AYES: Councilmembers Larson, Smith, Libby, Baldwin, and Mayor Ashiku. NOES: None. ABSENT: None. ABSTAIN: None. M/S Smith/Larson approving the Cable Television Franchise Extension Agreement with Adelphia Communications Corporation and authorizing the City Manager to execute the agreement, carried by the following roll call vote: AYES: Councilmembers Larson, Smith, Libby, Baldwin, and Mayor Ashiku. NOES: None. ABSENT: None. ABSTAIN: None. NEW BUSINESS 8d. Adoption of Resolution Authorizing Application for an Economic Development Planning Grant Concerning Jobs and Housing Assistant City Manager Fierro advised that the California Department of Housing and Community Development (HCD) has announced the availability of funding in the amount of $4.8 million under the Jobs-Housing Balance Improvement Program. The purpose of the grant is to attract businesses and new jobs to communities that lack a sufficient employment base in relation to the housing already being provided. Based upon analysis by Applied Development Economics, the City's grant consultant, the City has been found to qualify as a "housing rich community", which is a term used by the state. Discussion followed concerning the need for more housing and the development of more jobs in the community. M/S Smith/Larson adopting Resolution No. 2001-36, approving an application for funding and the execution of a Grant Agreement and any amendments thereto from the Jobs/Housing Balance Improvement Program, Economic Development Planning Allocation, carried by the following roll call vote: AYES: Councilmembers Larson, Smith, Libby, Baldwin, and Mayor Ashiku. NOES: None. ABSENT: None. ABSTAIN: None. NEW BUSINESS 8e. Al~pointment of City Council Members to Various Committee/Commission Assignments Mayor Ashiku presented his recommendations to Council for appointment to various committees. Councilmember Libby proposed that the matter be tabled for discussion until the next meeting to allow Council an opportunity to review Mayor Ashiku's recommendations. She thought that the Mayor was going to provide Council with his recommendations for review DRAFT December 20, 2000 Page 10 of ]3 prior to this meeting. Mayor Ashiku explained that he spoke to each Councilmember regarding their requests for selection to various committees. Most of the committees reflect the same Councilmember assignments as before. He received the last recommendation by a Councilmember last night, and then had the City Clerk prepare his list of recommendations today for the meeting. He felt his list of recommendations is not complex and can be reviewed quickly. A consensus of Councilmembers Baldwin, Smith, and Larson revealed they had no problem with the assignments as recommended by Mayor Ashiku, and that the matter need not be continued. Councilmember Libby objected to the way in which Council was proceeding with the review of the committee assignments. Mayor Ashiku reviewed the list of his recommended appointments to various committees. Councilmember Libby expressed an interest in maintaining her assignment to MCOG since she has served on the committee for the past two years and has tenure as a Councilmember. She questioned Mayor Ashiku's motives for assigning Councilmember Larson to MCOG instead of her. Mayor Ashiku explained that she was assigned to MCOG two years ago without any experience or qualification, and he was asked by Council to make the best possible choice for his recommendations for committee assignments. He noted that Councilmember Libby was not the only Councilmember requesting this assignment. Due to Councilmember Larson's extensive knowledge of the General Plan and the Ukiah-wide Area Plan, he felt it appropriate to appoint him to MCOG. Consensus of Council was to appoint Councilmember Larson to MCOG. City Manger Horsley stated she would contact the County regarding the status of the Courthouse Facilities Planning Committee and the Mendocino County Film Advisory Committee. Councilmember Libby voiced her objection to Mayor Ashiku's motives for making his recommendations for appointment to committees. She questioned if Mayor Ashiku is dispensing retribution towards her because she ran against him for Mayor in the last election. Mayor Ashiku stated that Councilmember Libby was out of order with her personal comments towards him. He continued to discuss his recommendations. 10:10 p.m.: Councilmember Libby left the meeting. Richard Shoemaker questioned the appropriateness of making an appointment to the DRAFT December 20, 2000 Page 11 of ]3 Recreation Center Group. He advised that it is an independent board with no designated seats and consists of private citizens, The Chairman of the Group is Dr, Marvin Trotter, Consensus of Council was to table the appointment to the Recreation Center Group until it can be determined if Council appointment to the Group is appropriate, City Manager Horsley advised that assignments to the Ukiah Redevelopment Agency committees would be agendized at the next Ukiah Redevelopment meeting. M/S Smith/Baldwin making Council appointments to various committee/commissions, as submitted to Council by Mayor Ashiku, excluding the Recreation Center Group; carried by the following roll call vote: AYES: Councilmembers Larson, Smith, Baldwin, and Mayor Ashiku. NOES: None. ABSENT: Councilmember Libby. ABSTAIN: None. NEW BUSINESS 8f. Discussion and Possible Cancellation of January 3, 2001 City Council Meeting City Manager Horsley advised that the agenda preparation week for the January 3,2001 City Council meeting will be only three and one half days with many Staff members being on vacation. After polling each of the Directors relative to any critical items of business for their Departments, it was determined there were no pending business items for the January 3 meeting. Therefore, Staff is requesting Council's approval to cancel this meeting. Consensus of Council was to cancel the January 3, 2001 City Council meeting. 8g. Al~proval of Agreement with Emmitt Jones for CPA Services Mayor Ashiku explained that this matter was pulled from the Consent Calendar at the request of Councilmember Libby. City Manager Horsley explained that the City received a letter from Solid Waste and they are requesting that this matter be considered immediately, since there will not be another meeting until the end of January 2001. M/S Smith/Ashiku approving agreement with Emmett Jones, CPA; carried by the following roll call vote: AYES: Councilmembers Larson, Smith, Baldwin, and Mayor Ashiku. NOES: None. ABSENT: Councilmember Libby. ABSTAIN: None 9. CITY COUNCIL REPORTS Councilmember Smith reported attending a meeting of the Planning Committee of the Work Force Investment Board and noted their interest in job development. He suggested that Assistant City Manager Fierro be contacted to provide a presentation about the Business Liaison Plan and funds available for loans. Mayor Ashiku reported that he attended the City Employees' Association Christmas Party. He discussed the NCPA Strategic Workshop to be held in Sacramento on January 24 and 25, 2001. He felt it is a highly educational workshop and he plans to attend. After a brief DRAFT December 20, 2000 Page 12 of 13 discussion, Councilmembers Larson and Baldwin expressed interest in attending the workshop as well. 11. CITY MANAGER/CITY CLERK REPORTS City Manager Horsley advised that the City's Web Page is ready for review by Council. She requested Council view the Web Page and advise her of any suggestions or changes they would like made to the site. She explained that interviews would be scheduled at the next Council meeting in January to interview applicants to the Planning Commission. City Clerk Ulvila advised that FPPC Form 700, Statement of Economic Interest, has been provided to each Councilmember to list their committee assignments and file with her office no later than January 20, 2001. The deadline for applications to the Planning Commission is December 28th at noon. A letter was received from the Mendocino County Employers Council regarding the Planning Commission appointment process and has been distributed to Council. Recessed: 10:27 p.m. Reconvened: 10:30 p.m. Adjourned to Closed Session: 10:30 p.m. 13. CLOSED SESSION a. G.C. §54957.6- Conference with Labor Negotiator Employee Negotiations: All Units Labor Negotiator: Candace Horsley No action taken. Reconvened: 10:50 p.m. 14. ADJOURNMENT There being no further business, the City Council meeting was adjourned at 10:50 p.m. Marie Ulvila, City Clerk DRAFT December 20, 2000 Page 13 of ]3 Agenda Item 4b Re_qular Meetinq Minites of Janury 17, 2001 Listed below is discussion of recommended changes to the January 17, 2001 Regular City Council meeting, as noted by Council at their meeting of February 7, 2001: Councilmember Larson recommended a correction on page 5, fourth paragraph, last sentence to read: "Discussion followed concerning the widening of Talmage Road, replacement of playground equipment due to a state law that became effective this year, Educational Revenue Augmentation Relief (ERAF) reimbursement funds, a Public Works Department project for replacement of the orr ~reet Brid§~, and various projects outlined in the Staff Report." He referenced page 9, fourth paragraph regarding MCOG and noted that the formula also calls for a 5% base. He also noted that the formula also calls for a 5% base divided equally between all agencies from the full STIP funding amount, and should be an addition to the formula described in the paragraph. Councilmember Libby recommended the minutes be tabled until the next Council meeting. She has questions regarding statements in the minutes and would like to review the tape before approving the minutes. She stated that she received the minutes last night and has not had opportunity to obtain the tape to review the minutes. Respectfully submitted, Marie Ulvila, City Clerk Item 4b MINUTES OF THE UKIAH CITY COUNCIL Regular Meeting Wednesday, January 17, 2001 The Ukiah City Council met at a Regular Meeting on January 17, 2001, the notice for Which had been legally noticed and posted, at 6:30 p.m. in the Civic Center Council 300 Seminary Avenue, Ukiah, California. Roll was taken and the f011oWi~ ~ Councilmembers were present: Larson, Smith, Libby, Baldwin, and iku. Staff present: Public Utility Director Barnes, Finance Director Elton, ~nager Fierro, Accounting Manager Fusco, Interim Fire Chief Grebil, Risk M; Harris, City Manager Horsley, City Attorney Rapport, CommunityS~ices SuP~iSor Sangiacomo, Public Works Director/City Engineer Steele, Pla~!ng Di~[ Stump, P~li~ Chief Williams, and City Clerk Ulvila. 2. PLEDGE OF ALLEGIANCE Councilmember Libby led the Pledge of Allegian 3. PRESENTATION 3a. Presentation Regarding Status of WeSt HaZard Reduction Project Interim Fire Chief Grebil explained that the West Side Hill: lazard Reduction Project began six years ago with the con, of fire and life safety of this area. Three years ago, in a coo effort with the Department of Forestry and Fire Protection ey Fire Distri~ and the City of Ukiah Fire Department ..... ~n Management Plan (VMP) was created. The goal of the YMP is a shaded fuel break, running north/south at about 800' elevation, along the hilltops, and develop a hazard reduction plan to fire Ioa~ south facing slopes. Todd Den . Chief with:"~F, discussed the various phases of the project. ^ portion of~b project :i~ tO establish a ~de~ ~bel break and fire roads that follow the ridge la : are asse~ble to fire app~?~:. Agencies involved in the shaded fuel breal CDF Fi ................... , C:al~ia Conse~ation Corp, and the California Dep~me~ that a grant proposal has been submiEed for approximatel~ to corn shaded fuel break and to allow funds to be used jointly by the CDE;:~:?~UVFD, and the UFD. It was noted that some landowners in the area cerns with:~rd to water quality and archeological sites; however, all issues have be, ~d. The'~::~:~j~ovement project will begin in the spring or summer of this year. cads wer~ ~'~cribed as fire trails rather than access roads to various 3. PRESENTATION 3b. PreS¢~{ation Concerning Web Pa~e Design for the City of Ukiah , :Assistant:~j~ ~anager Fierro advised Digital Odyssey has produced the Ci~ s Web site. er Horsley explained that it is anticipated that a link will be provided on the ~:.sWeb Page for the City Code and additional items will be included in the future. Regular Meeting January 17, 2001 Page 1 of ]] Sandy Mac Dougall, an associate with Digital Odyssey, provided a demonstration of the City of Ukiah's final Web Page design. She explained that Digital Odyssey has a good working relationship with City employees. She reviewed various aspects of the Web Page and discussed forms that could be added to the site in the future. Consensus of Council was that the City's Web Page has been de~e!~d v~ professionally and provides important information to the public. ~ :::?: ::~:~::~:~, :::~?~:: 4. INTRODUCTION OF EMPLOYEES 4a. Introduction of Employee of the Year- Sa.qe San_cliacom~ : City Manager Horsley advised that the two employ~ees of the year f~:~ are Ai~ Assistant Paul Richey, who was introduced at the last:~,i~ :Coun~i~i ~eeting, a~ Community Services Supervisor Sage Sangiacomo. Sage ~'~:~!ected aS Employee of the Year as a result of his hard work and his willingnes~ ~?~ccep~:;~:~ continual expanding role within the department, and is always there for~,~i~:e whQ:,requests his assistancei Sage Sangiacomo stated that it is an honor ~:'::~:'~e this ~rd especially with the caliber of staff at City Hall. ..... 4. INTRODUCTION OF EMPLOYEES 4b. Introduction of New Em Finance Director Elton introdu brings experience in both Department. In her forecasting, supervision and forward to Gloria providing the financial reporting rules the City is require. ..... ........................... Gloria Fus~ii?'~tated s eii~ii~S happy to be ~:~::::~ ib City's staff. 5 a. : ~ ~ R e, 2000 City Clerk ized for g completed the minutes of December 20, 2000 for Council's re~i~ 6. TO APP Mayor :u read th, process. ?. M/S Larson~ith approving items a through k of the Consent Calendar as follows: ApprovediDisbursements for Month of December 2000; Adopte~?Resolution No. 2001-37 Approving City of Ukiah Qualified Contractors List for ,ee - Gloria Fusco g Manager, Ms. Fusco sect~ City's Finance rked wit~?budgets, analysis and an. He is looking for implementing the new g fi~hcial information that customers Notice of Completion for Street Striping 2000, Specification No. 00-12; d. :~i~ejected Claims from Cornelio Martinez and Yolanda Garcia and Referred to Redwood Regular Meeting January 17, 2001 Page 2 of ]1 Empire Municipal Insurance Fund; e. Awarded Bid for Purchase of Liquid Polymer-Emulsion SW-057 to Polydyne, Inc. for the Sum of $10,800; f. Received Notification to the City Council Regarding the Purchase of a Digita ,ier from The Systems Network, in the Amount of $6,426.75; g. Awarded Bid for Two Gorman-Rupp T4A3-B 4"x4" Self-Priming Centrifu, mpSt~ Thomas and Associates for the Sum of $15,316.00 Plus Tax; h. Adopted Resolution No. 2001-38 Waiving the 60-Day Notificatio.n,~~i~ement for Establishing a County Facility in the City (400 Talmage :R~i, P~Ant to Government Code §25351; i. Approved Funding for Inland Water and Power Commission for P~[ation of a Participation Agreement with the Sonoma County Water~:ncy in ~:~ Amount Nott° Exceed $1,000; j. Approved Notice of Completion for Civic Center RoO[~,~erlay, Specification No. 00-1' k. Awarded to Other Than Low Bidder the Acquisitio~i'::~f'::ForkliE:to Accurate Forklift in the Amount of $19,153. ............ Motion carried by the following roll call vote: AY~i~: C~i~ii!me~er~:=::~arson, Smith, Libby, Baldwin, and Mayor Ashiku. NOES: None. ABSENT: N~i ABSTAIN: None. 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS~'''::::i:?: ...... ::~ Gather Lowenstein, 748 discussed code vi°l~(~'~ 744 South Oak Street with regard to the acc~ :1 garbage at thi~ i~::~ation and that the violation has not been abut, 9. PETITIONS AND COMMUNi~ION,~ i? .......... :'":~:~" ~:?:?~: 9a. Consideration of Letter Fro~ii ~e~i~ino Co~ Employers Council City Manager U~st~y~advised that th~i~ received a::~:~i'et:ter from Al Beltrami, Executive Director of th~'?~i~:'~i~i~o: County emP'~i~ers Council, requesting that the City Council consider ap~i~:ting a ~i~hing CommisSi~er:::,ii',~o lives outside the City limits. Al ,9~::i:;i';~:~::~ Uendocino County Employers Council, discU§§{ 9r 18, 2000, and felt that it is a serious concern with City's p with the area around the City limits. On behalf of the E,~!oyers, Council, he proposed that Council consider one of the ~~~'~::~:'i~ ~:ml ntScounciltO i~h.~i~ity~ou~,~hatS .~lanning Commission not be a resident of the City. The ~ many business owners and employees within the City live outi~i~ i~he City boU~ies. He felt it has become more and more difficult for the City to find indi~i~Bals for ~'~intment to various commissions. Discussion f~ii~wed with regard to the Mendocino County Employers Council proposal. The concept ~f establishing a regional planning authority to address both County and City issues waS~iefly discussed. Setting restrictions or parameters for appointment of a non- was addressed. It was noted that several Planning Commission terms will and it may be worthwhile to explore changes in the current appointment pr~s.~:: ~ Concern was expressed that a non-resident would not be interested in protecting Regular Meeting January 17, 2001 Page 3 of 1] the interests of citizens of Ukiah. Councilmember Baldwin proposed that the matter of changing the procedure for appointment to the Planning Commission should be brought before Council in Me[¢h~for consideration. In this way, any changes to the procedure would be implemented~ ~::~ne when terms expire, and would affect the tenure of existing Commissioners if ad6'Ptedl It was the consensus of Council not to direct Staff to pursue ame~i~:':~current Ordinance with regard to appointment of the Planning Commission a~ ~h',i~ tim~~. 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS ..... John Young, 610 Donner Lane, spoke to Council about Icing '~blem with ~ individual at 614 Donner Lane who is operating a busin~ :. ,:~ ~ ~.,~, He discussed safety concerns with the large vehicles blocking the vieW?~f'Stop si~s and also with noise issues generated by the large trucks. ~ :,,~.~ 10. NEW BUSINESS ~ 10a. Adoption of Resolution Making AI313°i:'~me~ ~,!?th~ i~:l'a~::in_cl Commission Mayor Ashiku discussed the appointment process. Councilmember Libby explained:,:,:~tbat there is a need to w, :)ny that seems to exist between the the Planning Comm expressed a need to create a Planning and can~:.~,::W~fk well with the City Council. She voiced her to be::a~!~i~inted to the Planning C o m m i s s i o n. ~:~ ~:~. ~:~ M/S Libby/Larson nominating Commission; m~ NOES' Cou AB S TAI N: N~:~e. to fill ~'~'~in'expired~i ~'i~i'=='~' term on the Planning roll call vote: AYES: Councilmember Libby. ddwin, and Mayor Ashiku ABSENT' None. om,ilnatmg James Mul~eren to fill an unexpired term on the Planning Councilmemb~i ~!:dwin discussed his views concerning changing the appointment for the Pl~'~g Co~mission. Motio~?~':~[ied by the f~ii~i~::ng roll call vote: AYES: Councilmembers Smith, Libby, and Mayor A~i~u. NoE~':!~':~Councilmembers Larson and Baldwin. ABSENT: None. ABSTAIN: :~he. M/S Smith~hiku adopting Resolution No. 2001-39 making appointment of James Mulheren ::~.~e Planning Commission to fill the unexpired term of office that expires June by the following roll call vote: AYES: Councilmembers Larson, Smith, and Mayor ^shiku. NOES: None. ABSENT: None. ABSTAIN' None. · Regular Meeting January 17, 2001 Page 4 of ]] Council thanked all the applicants and it was noted that several openings would be available on committees on June 30, 2001. 10b. Approval of 2000/01 Mid-Year Budget Amendment Risk Manager/Budget Officer Harris presented his Staff Report regarding',;~0/2:~ Budget Amendment. Modifications to the budget at this time allow for a rea of: accuracy when actual revenues and expenditures are compared to bud~ at the end of the year. In addition to the individual Department and ::: has included the Civic Center addition costs and personnel costs that wereiiiereated thr~ ~e Memorandum of Understandings that have occurred since June, 20007i~ recomme~ Council approve the Mid-Year Budget Amendment. City Manager Horsley advised that prudent planning upcoming improvement projects that are anticipate~ years. The funding for the projects identified anticipation of completion of these projects, funding can be used for other project purposesl City:within the next three to five Staff ~ort will be set-aside in Co:~':~ii:":':~:'~ises its priorities, the round lue Councilmember Baldwin r~omm:~ed that projects, $300,000 of the $1,140, Creek Canyon and the Westside determined by anager. here wasdiiScuss~on by staff :~{i::::'ihe City is ........... inclu~ Newslett~ redu( for from any of the existing space acquisition, Gibson the other categories to be to costs asS~ ~ith the City Newsletter and it was noted g printing co~i~" publishing the newsletter in house and utility bilil~ii?'?:~0 no additional postage is necessary. The Domain were also discussed. Motion B of the total amount recommended for set aside funds, $300,000 be a cate( opep,.space acquisition in the Gibson Creek Canyon and other weSt ::hi!!~ with the in the other categories to be determined by the City Manager~:::,Motion dil of second. M/S Smith/Eli§by approving Mid-Year Amendment to the 2000/2001 Budget as specified in the Staff Re~. iscussion';i~ilowed concerning the motion and also regarding setting aside funds for open if those areas were unspecified areas, and if the funds were allocated to matching grant funds. There was discussion of amending the motion to re~W: the proposal to staff to determine if it is feasible to set aside a portion of the funds Regular Meeting January 17, 2001 Page 5 of ]1 for open space acquisition and the Council review the concept of acquiring lands for open space use. It was noted that the Staff Report recommendation does not mention the memorandum for improvement project funding. City Manager Horsley explained that it as Staff s ~ntent~on that the recommend~:a~lon include all the supporting documents of the Mid-Year Budget Amendment as~~ in:~ Staff Report. M/S Smith/Libby withdrawing the previous motion. ~, :: M/S Smith/Baldwin approving Mid-Year Amendment to the 2000/~91 Budget ~s presented in the "2000/2001 Mid- Year Budget Amendment ......... '~'~:~:~::~:' ........ of T~&~sactions'' °~~ ~ seven pages of the Staff Report, excluding Attachments : Discussion of the motion followed. Motion carried by the following roll call vote: Baldwin, and Mayor Ashiku. NOES: None. ;:~~::~arson, Smith, Libby, None. M/S Baldwin/Larson directing staff to return at the ne~:~'~'~i:'~:~:,~:,,Council meeting with a moderately revised memorandum :on approved project fundi':~'~ ~et~asi~?funds that will include an open space acquisi' with an amount to ~'~?:~i~Sed by Council, carried by the following roll ambersi:~"~on, Smith, Libby, Baldwin, and Mayor Ashiku?i~i ~:::,:,:A~¥AIN: None. Recessed: 8:27 p.m. Reconvened: 8:35 p.m. NEW BUSl 10f. Ad~ A Risk M Dev( the 0::~IH( Community (HCD). Program Application that the Mendocino County Community ~l the City of Ukiah apply for funding through the California Department of Housing and 3usly, Council adopted a similar resolution for the Federal HOME Lm that has similar standards. CDC would administer the grant. Staff m~ended adop~igD of the resolubon making the application in the amount of a~:'~i~ately $200,~i !~ ~°uld be administered in the same manner as the Feder,al progra~i ~Eh the sam~ ~: of income regulations and resale requirements. It is staff s belief that ~h~ is anoth~ ~i:gnificant oppoAunity to assist in securing affordable housing for Iow and m°~ate-income families within the Ukiah community. Roy Tindle~ ~°mmunity Development Manager for the Mendocino County Community ~Developme~: Commission, discussed the purpose of CDC to fund a single down payment ~:~jstan~:rogram for lower income households. With the addition of the CalHome fund, t~ ~i~ fund the first $20,000 with the CalHome program and any additional with the exi~:~ HOME funds, for a total of up to $50,000 funded. All of the loans are currently Regular Meeting January 17, 2001 Page 6 of 11 deferred and the loans are repaid when the homes are resold. M/S Baldwin/Smith adopting Resolution 2001-40 authorizing the submittal of an application to the California State Department of Housing and Community Developfor funding under the CALHOME Program; the execution of a standard agreement for such funding and any amendments thereto; and any related documents participate in the CALHOME Program, carried by the following roll ca!!i~'~te:.AYES: Councilmembers Larson, Smith, Libby, Baldwin, and Mayor Ashiku~ ~~, None. ABSENT: None. ABSTAIN: None. NEW au SIN ESS 10c. AI31~roval of Gibson Creek Habitat Enhancement.e~ Public A~ess Study Planning Director Stump explained that the General Pl~i~'~:~::ii:'i~i~ted si~ff to prepare restoration or enhancement studies for all of the City's,~i~S. C°~il approved the Orrs Creek Plan some time ago and plan to study Doo~ i~'~eek is,:anticipated to begin thi~ spring. Once all of the studies have been compl~ will ~'~..~Qmbined into the Ukiah Creeks Master Plan document. The goal is he cre~iE~i return them to their natural state where feasible to restore the fish:eries and to provide public access where possible. He discussed the Gibson Creek ~:and some major challenges were found along Gibson Creek. The plan indicates that :~!ii¢. educatiQn will be a key component to the restoration of Gibson Creek. He discusS~i~ ~i~di:~ ~'~urces for the study. The Planning Commissiq9~ili~i~..this study and found i{~:~;'' iJ~=:'~t, however, they did direct staff to add some J~~:'~;ii"~'i~e~ing the history o~?~¥~Son Creek as well possible public access issue! i~:~'::'~:arou~'~iii~i~D:~C[eek can~i:~. That language has been added and is included :i:"~ Atta~ent 2 of:~ii??'§~ ~~. Due to the availability of funding for this type of project, staff :i::~ ~ery Q~i~:'istic t~::~ ~itive changes c,an occur for the creek. Staff is recommending C°':~i,,!i,~i?~ii~:rove thei~dy. Upon Council s approval, staff will act acc( try to impl~:~t the plan. Coum Commi infon infor~tio did not w be in, the Stu~ on this project as a Planning the historical aspects. He inquired if how individuals can obtain further historical Mr. Stump at references would be included in the document. He noted that the referenceS';?;?,:,Were not included in the document itself, but are included in 2. ler Bal~i~ felt that the history of Gibson Creek is very valuable. He inquired as significan,,ce of the words "should" and "shall" throughout the document and if Coum ~an change should" to "shall" in this document before it is adopted. that Council can change the wording, however, the word "should" for flexibility. Regular Meeting January 17, 2001 Page 7 of ]] Judy Pruden, 304 South Hortense, explained that she provided a small history of Gibson Creek to match the document style for the Study. She discussed documentation and advised that she has an extensive file and further information on Gibson Creek and the Gibson Creek Canyon. Once the Study is completed, additional historical documentation will be provided to staff on the history of Gibson Creek. Mike Correll advised that he lived in New Zealand for several years, ~d that he found several species of fish from California. Bill Townsend, Ukiah, advised that he has been involved with fishi~ ~or over 5~ ~a[S. He is a representative of the Ukiah Rod and Gun Club, and also sits ~'~ ~he County' ~i~h and Game Advisory Commission. The Advisory Commi, :udied ~:~y creeks a~ steelhead and he noted that Gibson Creek has good explained that staff should look for spawning gravel. He discussed the fi: meet with Mr. Stump concerning the project. He wo~ Park project and felt that there is a good chance Further discussion followed concerning the StU:Sy of liketo review the Gobbi Street inds coUi~ ~ found for that projecL M/S Larson/Smith approving the Gibson Creek Habitat En'::~;~ement!i and Pu, blic, Access Study and Attachment 2 Discussion followed with re( whether the w~i'?Should should be changed to "shall" with re~ ~nities. I{:::~s determined that no changes should be made to the Motion carried by the following roll Baldwin, and M; NOES: Larson, Smith, Libby, · None. ABSTAIN: None. Bill Town the Ukiah R( and River and h( NEW ~;i~'U,~ 10d. Dis~ Planning ~!~i~the ........... P~:~:~ ;~Qf ~the me, prog ram; :,~i~ioritize imp, Club has a recovery plan for salmon Planning Staff with a copy. Meetinq with the Planninq Commission advised that the Planning Commission recently asked staff to ling a joint City Council-Planning Commission meeting. The to discuss the status of the General Plan implementation projects, and to discuss local planning issues. ConsensuSiiiiii!ief Council was to set the date of January 31, 2001 at 5:30 pm for a Joint Meeting with ~ie Planning Commission ci and Direction to Mendocino Council of Governments (MCOG) ative Regarding MCOG Policies ger Horsley provided Council with a rating sheet that the MCOG Technical Regular Meeting January 17, 2001 Page 8 of ]] Advisory Committee uses to evaluate projects. This sheet is very specific to certain types of projects, and may not be the best type of rating sheet for overall use. Councilmember Larson referenced another sheet that has been distributed to Council that goes with the tables in the Staff Report regarding funding percentage allocations, etc. He discussed the recent MCOG Workshop designed to clarify some issues of MCOG ustc :: how SB45 money will be allocated within Mendocino County for roads. M( ped a formula for the distribution of funds for local rehabilitation work. Som~ as to the validity or fairness of this formula and whether it should be changed or modified. He discussed the tables and the use of sales tax revenues as an indicat°~:~f traffic volUmes in a given jurisdiction. Most of the funds are allocated on the basis of p0PUlation and road miles. He stated that the criteria by which the projects are evalUated in competitive funding are in question and the Technical Committee will addresst~i§:iSSUe and r(iPort to MCOG on their findings. He noted that a percentage of the fund~::that Ukiah receives vary from 14.5% to 25% of the funding depending on which fo. rmdila is used. He also noted that the formula also calls for a 5% base divided equallybe~een all agencies from the full STIP funding amount in addition to the formula. ¥: . : was and the other entities would aside for transit, rail, calls for a 5% base Ukiah be set ~lSo in addition to the discussion followed wit~'~:r~i~?to a for~;i~ for allocating funds and the Considerable benefits to the Ci ah. Various fu~i~:g allocationS, projects, and percentages were discussed in, Ilits and Hopl~d bypasses. Counciimember BaldWi'~h~:i:!':iWas of the opi~i~?'i~at there is a need to increase the total percentages allocated fC transit, birdie paths, and rail service. Councilmem~y::::~S°n was that the only way Ukiah will obtain any of the competitive fundi~§ i:s to allocate time and resources for City staff to put together the · ~. Projects in the moSt:t~hnically precise manner possible. He discussed the criteria that the prOjects must meet. '~:':':: : ::: Mayor ASihiku.:::::~: was Of?:'the opinion that the base should remain the same and that Councilmember:: Larson should support the City Manager's remarks concerning a reduction in the percentage for competitive bidding. In this way, Ukiah would be allocated more :::= :: funds basedbn population and road miles. · :. : :: CO,unci.ime:mber Libby was of the opinion that the allocation for pedestrian and bike paths b~ increeSed 10% and no funds be allocated for competitive projects. She was supportive of a.f°rmula with a small base with population and road miles calculations. Regular Meeting January 17, 2001 Page 9 of !] 11. CITY COUNCIL REPORTS Councilmember Larson reported attending an MCOG meeting. He also met with Mayor Ashiku and Community Services Director DeKnoblough regarding fountain desi~ lnd explained that various options are being pursued. He attended the Martin L celebration on Sunday and again on Monday at City Hall where kids read thei attended the Russian River clean up meeting yesterday. He attended a Pa~Si~ Becreation' and Golf Commission meeting as well as a Traffic Engineering Comm~'"~ting and introduced himself to committee members. Councilmember Smith reported that he attended the first meeting 0~?:(~:MTA ao~ of Directors on January 4, 2001 in which they discussed the,,:~:~h Ukia~"~ansit Center Three sites have been identified and negotiations are unde~;~:,~e first Site selection. The Board elected new officers with Charles PetersQ~. ~':i:'~cted':'::'~;~airman and he was ~ elected Vice Chair. .... ~ He is preparing to attend the NCPA legislative He attended a meeting of the Main Street Boa~:'8 new Executive Director. She has been active on the Bc He was appointed to the Employee Relations Committee Cities. Their first meeting is s However, there will be three to attend to the Firemen's in early February. d that Joy Beeler is their as an events chairperson. of California tomorrow but he nable to attend. uled this year H~::'~dvised that he plans S~!ur~;~Y night. Councilmember Libby reported Ch~8=~r of Co!, is having their installation luncheon next month and at the end ~ii!ii~~i~ry there/:~ill be a workshop on the coast. Councilm~ reported th, through ? "ht sect{ the Rus~ enlighteni~:'i~:~frighteningi! ~d sad especi, M w~!~ed with Rebecca Kress and reporters in Ukiah. He found the walk very g the homeless encampments. groundbreaking ceremony for the Hampton Inn with Cou Smith ger Horsley. He attended his first meeting of the Mendocino O88nty Inland Water and Power Committee and it seems there will be a ',~.~.';:;':~8~iber of issues '~ ~e City will face related to the Russian River watershed and other : : :i~:: fO~:funding' S:~~y;::~:,.~: attended a reception for the Attorney General where he looked ~ ~work at ci~ ~:11 then toured the County offices. He aEended the Matin Luther Ki~ ~lebratio~ ~Monday at the Civic Center where children read essays. He will aEend the ~mber of Commerce meeting for swearing in new members. 11. CI~ M GER/CI~ CLERK REPORTS :~' ~::~?City Horsley advised that although Willits and Anderson Valley had rolling black not. City Hall conve~ed to its generator for about three hours and was able gh Icad to dive~ a blackout. Regular Meeting January 17, 2001 Page 10 of ] ] She announced that on February 1 O, Ukiah would be hosting the Redwood Empire Division of the League of California Cities meeting at the Ukiah Conference Center. Arrangements have been made for Senator Chesboro to attend the dinner and speak to the group and Judy Pruden will take groups on a tour of historical sights in Ukiah. She advised that the City has volunteer to prepare grant research for clea~ ~ of:i~ Russian River. City Clerk Ulvila advised that she served on Jury Duty for five days::~:!~'~eek~i~ ;:~ was quite a learning experience. She reported that the 2000-2001 Statements of Economic Interest, have been distributed to staff.and th~:?::,;~ Council.: ~ deadline for submitting this document to the City Clerk's offi¢~::i~::?~iS.A ril Recessed' 10:06 p.m. Reconvened: 10:15 p.m. Adjourned to Closed Session' 10:15 pm 13. CLOSED SESSION a. G.C. §54956.9(3)(c)- Conference with L~ Initiation of litigation pursuant to subdivision (c) of .95~iiii(1 case) No action taken ...... The-~ be~ng ~oo ~er business, the'~iii~RY C~ii~il meeti~ ~as adjourned at 11 '10 p.m. Regular Meeting January 17, 2001 Page 11 of ].! MINUTES OF THE UKIAH CITY COUNCIL Regular Meeting Wednesday, February 7, 2001 The Ukiah City Council met at a Regular Meeting on February 7, 2001, the noti~i~?'~!~ ~ had been legally noticed and posted, at 6:30 p.m. in the Civic Center Counci!i~iiGh~ambe='t~? =~ 300 Seminary Avenue, Ukiah, California. Roll was taken and ~i~=~ followin~=: Councilmembers were present: Larson Libby, and Vice-Mayor Councilmember Smith and Mayor Ashiku. Staff present: Public U[ili~'Direct0f',i'~?B~[nes, Community Services Director DeKnoblough, Finance Director ~,. Assiste~ Manager Fierro, Personnel Officer Harris, Risk Manager/B~dget ~i~. Harris,=~=~.~ Manager Horsley, City AEorney Rappo~, Public Works D[ =.i/City E~=~ineer Steel~,?~ Planning Director Stump, and City Clerk Ulvila. 2. PLEDGE OF ALLEGIANCE .... ~::~?~:~:~?:?~??~'~:' Councilmember Libby led the Pledge of Allegi~.~ 3. PRESENTATION 3a. Pacific Bell Presentation of Technology Gran¥:~uestra Casa Norma Howard and Silvia Fernandez, representing P~=:~~:Bell's :.~ernal Affairs, presented an $18,000 Community.::E~richment Contribution c~:'~'~:~o N~tra Cosa. Ms. Howard explained that Pacific::~:=~::~ij~:~::mmunity Enrichment::~:'~:'~~ had allocated $350,000 for organizations fe~:~ ~:~:.:.Central Valley a~:;~:~and received 178 applications. ApproximatelY~:n~profit:'~:~i~~S from U~:~ocino County applied for this grant. ' .......... ~:~ ~:: ~::~ ~.~: Santiago Simental accepted the c~ ~;~: behalf:.~:~:~?~?::::~:he Nuestra Cosa staff. He acknowledged I ~:~e[i~:j:rector Sharon ':~:='li for her eff~:~s to reach out to resources such as Pacific BelJ~.~?~iigg Nuestra C~to shaw groups and organizations the effo~s that are taki~::~lace at~stra Casa ana~e~i~Panic community at large. Share~::~[Chli ackno~"~ed. Walter Keli~?~ember of Nuestra Casa Board of Directors who :~te::~grant :~ ~~~!~:~3acinto, their technological expe~. The purpose of the grant?:;~;~ ~o~:.:~:~?~:~te opp~':~~ for the local Hispanic community to acquaint themselves wit~~ology in an after school tutoring program as well as their adult 4a. Re~r Meeti~'f December 20, 2000 There was ~ussion ................ of possible changes to the minutes of December 20, 2000. ............................. M/S Libby/~idwin to continue the minutes of the Regular Meeting of December 20, 2000 the ne~;~eting; carried by a unanimous consensus of Council present. 4b?~,?Special Meeting of January 17, 2001 - Planning Commission Applicant Regular Meeting February 7, 2001 Page 1 of 13 Interviews City Clerk Ulvila noted the date included in the footer on the minutes should be January 17, 2001 and a copy of the minutes with this correction was provided to Council earlier in the week. Councilmember Larson advised that Councilmember Baldwin was not meeting and the minutes should reflect that he was absent. There ~ ~iscussion regarding a quorum voting on the minutes if Councilmember were to ab~i~"~'i~ voting. It was determined that Councilmember Baldwin's presence could be c0~'~ for P~ s of determining whether there is a quorum present. M/S Larson/Libby approving the Special Meeting Minute~i ~f;:Janua'~':..~i~7, 2001 corrected, carried by unanimous Consent of Council pres~i!'?:% ' 4. MINUTES .... ::~::~:: 4c. Re¢lular Meeting of January 17, 2001 There wa~ discussion of possible changes to ~;'~'~i~Btes of J~,~ 17 2001 Regular MS Libby/Baldwin to table the minutes of the Regular Meeii~i~:.danua~:: ~ 7,2001 to the next Council meeting; carried by uQ~nimous Consent of Court'ii ~¢s~ti~ Vice-Mayor Baldwin read ~i~!iilA'P~l pro~:~!!? i i ........ M/S~g items a~i!ii~Ye~:;:"~'C of the,~:i~:'::~ent Calendar as follows: a. Approved N0tj~ipp to the City C~i:'l Regarding::~he Purchase of Sodium Bisulfite from Basi:a: ~~i~jiSolutions for th~ Sum 0:~: $390.00 Per Dry Ton; b. Receiveaii~port of {~Acquisition of Pi~~al Services from EBA Wastechnologies in a~;~°unt Not to :~eed $9,500; .~.~:.,~??;!??,?:' c. the Pu::[::~;~'~ of Copier for the Ukiah Valley Conference Motion carried D~:.:following roll call vote: AYES' Councilmembers Larson, Libby, and Baldwi~?,iiiiiiiNOES:None. ABSENT: Councilmember Smith and Mayor Ashiku None. ~:::::~':iiiiiiii ii !iii?:.: William Fr~'~h, residing north of the City limits, addressed Council regarding his suppoA of a propos~i::~::~0 allow a non-City resident to be appointed to the Planning Commission. ?.Warren s~ers, Ukiah and Oregon resident, commented on the conduct of the Ukiah during a recent situation where he felt he was unla~ully detained by a }r. Regular Meeting February 7, 2001 Page 2 of ]3 9. UNFINISHED BUSINESS 9a. Status Report Concerning the Golden Property Abatement at 190 Rupe Street (APN 003-140-01) and Concurrence with Initiation of Abatement Process Planning Director Stump advised that in October 2000, he reported to Cou~ei!'~',~i~?,~at progress was being made by the property owner towards the abatement prq~ explained that the owner encountered asbestos problems in the Fosters Fre~='=buildi~=~ ~ but they have been resolved, and the Demolition Permit has been issue~i??~ ~ propertY owners have reached agreement with the contractor to demolish th~ ~:~ii~i~'gs. He explained that the contractor is currently working on two other p oje~si?]n the a~a~:~d is confident that he can have both building demolished within four dayS:~mmence~~f the demolition process. Due to substantial progress to re~olve t~?P[oblems, Staff recommends le~ing the prope~y owner proceed on their.~~nt cou~ :to abate t~ ~ nuisance, and staff will monitor the progress. He recom~~=~?:~uncil agree that if the process stalls, and the demolitions do not occur, that ~~e allo~ to initiate the public~ ~ process without having to come back to Council w~:::~:~Other ~[~po~. Discussion followed concerning the date in wh~ [~ ~9~ntracte~?~Uld be able to initiate the demolition process and when the work is e~ect~;~:~ ~.~;be~?~Pi~ed. Councilmember Libby was of the opinion that Council sh~~gt a dat~:,~:possibly March 14, 2001, in which to have the de~lition process complete. .... Mr. Stump explained that ~:~?~::?~~i~ of se~ing a however, should unforeseeable circumstance~ wo~i:~~~nt to init~{~ the public process at that time. However, if no p~gress='~S been ~~;~~ 14, he would recommend moving fo~ard with public abateme~ If the~'were {~ ~e the nuisance, the project would need to go out to bid. ..... :.?;?~ ?: Councilme ~?~?~ ~:~voiced his~:'~ppo~:~ of initiating abatement proceedings immediateiY~d initiate~bidding proce~?.~e option that it may be rescinded at any time. He;~{ed that the~:as been ampie ~:;~llowed for abating the nuisances and he supp~ ~ecting staff:.:.:~:~ ~~ed with :t:h~ ~J:d process. City Uanag;' it is Council's direction that the prope~y owner continue with t~:~ ~tement process and that Ernie Wiph demolish the buildings. If no ~ .... is made t~~s thi&end, then the City should move fo~ard with bidding for the 8'~ of the stru S~ :~ ;~s :::~::: ::::~::::: ........ :::::::::::::::::::::::::::: City Afl :~:.:Rappo ussed the bidding process and was of the opinion that Council could leav~:~?~e maEer to Staff's judgment to sta~ the bidding process when it is determined ~t no progress is being made by the prope~y owner. He explained that currently St~has full authority and did not need to come before Council at this time, but ~:~0uld have ~:~oceeded, based a Resolution previously adopted. He discussed other ~:~:~[[ pli~i~'s if the City moves fo~ard with the bidding process, and the work is C~~:~, and then has to recover the cost from the prope~y owner. :. Regular Meeting February 7, 2001 Page 3 of ]3 William French, Ukiah, discussed the historical nature of the C.E.D. building. He expressed his desire to obtain the exterior light fixtures rather than have them destroyed. Vice-Mayor Baldwin noted that the City would have Staff respond to Mr. French's [~uest that the light fixtures not be destroyed. Catherine Golden, Ukiah, partial owner of the property located at 177 ~e Stree~i explained that they have not been stalling on the matter. They were n ~='~==~=:~"~he City's intention when they were going into their harvest season, which is thei~ ~'~iest ~==i:~?Of the year. They applied for a Demolition Permit for the Foster Free~i~ii!ib~ilding an~?~re informed that an asbestos inspection is required. She assured Cou~ii~hat they been pursuing the ma~er but it is a lengthy procedure.· ~::. Vice-Mayor Baldwin inquired if Ms. Golden is in ::;::~~ent ~:h Planning Directo[ :: Stump's repo~ to Council ........................ Ms. Golden agreed with Mr. Stump's repo~. ~cessa~ for Staff to noti~ the owners in writing of their intention to procee sh~:has a good working relationship with Mr. Stump. She explained that their Ernie Wiph, spoke to her on Monday and was told that he is reluctant to set a date b~~e of weather conditions and he needs to obtain a copy of t:b~: asbestos repo~. ...... Judy Pruden, 304 South H.~~~~?~?~:mmunity is ang~ ~:~::the long delay to demolish these structures ~:~':~u'~ the"~:~'~:~~~::~!, to set :~dlines and have the Discussion followed with regard to th~?~~:~::~Of the Ii~?~?ures and it was determined that the dispositig~?~?~tb:e light fi~ureS?~:~bld lie with the prope~y owners, and the City would not ha~~¥~~uthority with ~ard ta~::their prese~ation. Counci!~ber Larso~ opini~~ the date of March 1,2001 should be set of the as the~ ~!ine for com~i~[o~: of the dem~i~i°n. was that by seeing the deadline date of March 17, 2001, it would ~::i::~enough time for the demolition to be completed after the contractor s ~:~:~:ork project'~e bee~ completed. Mr. st:~'~ eXplained t~ ~;re is a possibility that some e~ernal things could happen in which the'a~olition ~i~ be delayed a few days. He advised that it takes time for Staff :~: ~::~:::: ~ ~ ~'?~ :~ =::~ ~ , . . to prepare b~ocuments, and ~f the contractor were close to completion of the demohtion In mid Marc taft would prefer not to move fo~ard with the bidding process if it is not n ecessa~. Horsley explained that Staff would speak with Mr. Wiph concerning his time completion of the project and then advise Council at the ne~ Council meeting. Regular Meeting February 7, 2001 Page 4 of ]3 Consensus of Council was to continue the matter to the next City Council meeting. 8. PUBLIC HEARING (7:00 P.M.) 8a. Appeal of Planning Commission Decision to Conditionally Approve the, Civic Center Expansion Project (Site Development Permit 00-51) Planning Director Stump advised that on January 10, 2001 the Planning.:G~isSi~ conditionally approved the Site Development Permit for the Civic Center ex~i~n project. The matter is called an "appeal" because staff would like Council to havei~i~'~:::'i~,into the design. Staff is supportive of the Planning Commission's actions, with their decision. He explained that the Planning Commission expressed th~?~Oposed toW~ over the Clay Street entrance and approved an arch-Ii similar to the front ent~ay of the building. They also focused on the:;:~:.~eway :~at aEaches the new:. addition to the existing building and ente~ained a v~i~:=~f alta[Datives, choosing a design: produced by Planning Commission Chairman Mi~ Correll, ~i~ included making the causeway open with a pitched roof, and missie~~~lls t0==.~ a cou~yard seeing between the buildings. The Planning CommisSion a~.~ ;:~hai~an Correll's design approach to the causeway. He advised that there was con.siderable discussion by Commission concerning the parking lot layou[~?~~mission acted to~ of a number of parking stalls by making them .?~'~¥~ ~::~hich created a big~:~' landscaping buffer and a pedestrian walkway f~::' C[~Street t~~D~[~nce to t~::~addition that would be Finally, the Planning Commission wa~:':::::~~~With"'"'"' '"~:=~:: :~:::' the ~:~scaping Plan for the project, but expressed CQD~D~::~:for the protec~ ~f the large:::::Redwood tree and existing rose bushes along:~::~~:~ ~: AccordinglY?~ey aD:proved Landscaping Plan includes the Redwood t~?~nd the '~ bushes, as W ii eS~:~er planting consistent with the existing landsca~i~:'::~around the .:~ic Center. ~:? Disc~:~;~!ewed.::~~~~~Way with the pitched roof, and possible materials that could be~:~?~j:~ ? ............. .... :.: nity Dev~~:ent Director DeKnoblough discussed construction of the project an~ ~that the de~?~m~?~Cost a few thousand dollars more than what was budgeted. Vice-Ma~ Baldwin ~~red that the drawings show cars parked in the parking spaces to provide a m:~e realistic view of the project. City Mina..:~=.:::~::~= ~Horsley expressed her concerns for the security and safety of individuals ~::~at work:=:~hings in the building, and felt the proposed design would provide security for onn~i?She also expressed concern with parking and the difficulty of finding parking s the lot being shared by the school, Fire and Police Depa~ments, and City em~i~:ees. Staff a~empted to not lose parking. Regular Meeting February 7, 2001 Page 5 of ]3 Public Hearing Opened' 7:34 p.m. Judy Pruden, Planning Commissioner, discussed the project and noted that the',Civic Center building is close to 80 years old and the Planning Commission wanted look like it is part of the original building. She urged Council to agree with .nd Planning Commission's approval of the Site Development Permit. Mike Correll, 957 No. Oak Street, Chairman of the Planning CommiS~i~:i dis~:::~~ the Planning Commission's goal to make the project aesthetically pleasi~i,:~i:, :,He discuS§~::,ihis proposed design for the walls and open causeway, emphasiziD:g that i~:'i~:~'~D secure for staff and to keep the project costs reasonable. He discus~:~he pos~'i::~ility of the ci~ renting the back portion out for weddings, since it will be,:.~?~::~ihetically'pleasing, and would generate revenue for the City ..... :~:' ~:i'~ i:"~ Public Hearing Closed: 7:39 p.m. Discussion followed with regard to the parking I~:~ut ~i~ ~i~in~::~i~ould not be allowed around the fire tower since it needs to be assessable f°'~:'i~jng purposes. Councilmember Larson thanked ~ Planning Commission a~:'~ii~ir~?'i~Correll for their efforts on the project. He exte~i~!iS~?:,apologies on behalf of:~::'~i~ Council, to the Planning Commission for not .h ,~;~:~'~~!,~,;~[ the Joint Meeting ~t was scheduled for January 31, 2001. He advi~':~'t~,i~,he s~'~':~ii~ ~,Qmmissi°~::~ Chiles regarding his Councilmember Libby noted that ~,~ ~"~'i'~ project ~ii::~inally came before Council, Council had hop~?;,,~, would not be':'~i!i~rking lot facing Clay Street. Vice-M; beautifl of fr, that he is di~ d that parking has to distract from the 'chitectural dr~i~ should indicate cars and bicycles in front are consid~'d. He felt that parking should be available in M/S Larson/Li~ ~enying the appeal and upholding the action taken by the Planning ~ ~i~,sion with r~~,~to t~:, Civic Center Expansion Project (Site Development Permit 00~ fi!~iiiiiii~rried by the"~i~!~ roll call vote: AYES: Councilmembers Larson, Libby, and Vice-M~iiiiiBaldwin. N~:~i~: None. ABSENT: Councilmember Smith and Mayor Ashiku. BUSINESS and Approval of Capital Improvement Project Funding Ci~ii!iii~anager Horsley advised that the City Council, at the January 17, 2001 meeting, Regular Meeting February 7, 2001 Page 6 of ]3 approved the mid-year budget amendments, but requested that the funding for capital improvement projects be brought back for further discussion. She discussed the two alternatives outlined in the Staff Report for Council's consideration. Option #1 would allow for $175,000 of previously itemized funds to be allocated to open space acquisition:,i~:~::~bile option #2 would increase the total capital projects funding to $1,200,980 $185,980 for open space acquisition. She noted that these allocations are fle~i~i~:::'::~nd be changed at any time by Council. She recommended the second alternati~ and felt it is a reasonable approach to providing funding for these much-needed prQj~t~"'~ ~or open space acquisition. ......... '~ Councilmember Libby opposed spending tax dollars for the City to P~:se more space for additional parks. She felt the City should upgrade ~ ~xisting ~':~s, as it be a wiser use of tax money. Discussion followed concerning the status of Obse ~ry Pa~gand its buildings. It was noted by staff that the main structure is in need of,:~~ation a~:~ repair. Staff is looking at various uses of the building for recreational cl~~i~:: lect~i! ~:[ as a neighborhood recreational center. Vice-Mayor Baldwin concurred with Councilmember Larso~~s rega~ing open space and felt that the western hills are n0~available for affordable h0~!~i~g~,~ He, i~ported Option #2 of the Staff Report. ' .................. ~'~:~'::::~: ....... :::':~:~'"~':~",'~:i :~i'~'~',:~ :::? M/S Larson/Baldwin appr~:g improvement project funding; carrie, Larson, and Vice-Mayor Councilmember Smith and Mayor ed in the:'~'~:~::Staff Report for capital AYES: Councilmembers · Libby. ABSENT: ;TAIN' ~':e. 9c. ADD~I of Le~iiA~reement i.t~i?~ord Street Program for a Portion of t~?'~orth Fire ~=.~ti-on and Au~'==~ation for City Manager to Execute Com~:~'~ni~ ~:rvic h advised that as previously approved by the City Council,'~:~ ~'Street operated a tempora~ winter homeless shelter within the appa~::~~ays of the NoAh Fire Station since December 1,2000. Even though ~~eless shel~ i~?:~ tem~ora~ occupancy. The proposed lease a~reement provides ~:~:~:'~~!~[:;term of foU::~~:~; ~nd would be retroactive to December 1,2000, at $500 per month~:::'~':~:~:~:~?;:;~B:iscussed C~:~:i'°ns of the lease as noted in the Staff RepoA. M/S Larso~/~i?by approving the lease with the Ford Street Program for a poAion of the No~h Fire S~en and authorizing the City Manager to execute the agreement; carried by the following?~;~;~ll call vote: AYES: Councilmembers ~rson, Libby, and Vice-Mayor Baldwin. ?:?:;::~;;;;;;~:~:NOES: N¢~~. ABSENT: Councilmember Smith and Mayor Ashiku. ABSTAIN: None 1::~ ~ ~?~?~ ~W BUSINESS 1~ ?:~~~ ~ Refinancing Clause in the Deferred Payment Loan Contract Regular Meeting February 7, 2001 Page 7 of ]3 with Alice Arnold Lane Finance Director Elton explained that in 1986 the City of Ukiah, in coordination with the Community Development Commission of Mendocino County, undertook a program for housing rehabilitation within a specified target area of the City. The intent of the was to assist lower income individuals with improving their homes, to property values, and provide a higher quality of life without forcing the prope~=~:6=wne'~ ~ incur payments beyond their means to pay. The program had a forgiveneSS ~ture that if the people lived in the property for 15 years, the loan would turn into,~?~i~i~'~i ~d~ not be collected. However, it did have various "due on" type clauses incorporated int~ ~ loan, such as "due on refinancing". Alice Arnold Lane has requested Coud~i~waive the ~d~e on refinancing" clause so she can take advantage of the curre~ Iowe~'~te[est rates ~d refinance her mo~gage. The 15-year termination clause for ~h~ iOan expi~in May 200~ Discussion followed concerning the proposal by Mrs. =~and ii'as noted that it is her ~= desire to refinance the loan at this time to take ad~~e of !~er interest rates, rathe~ than waiting until the loan expires in May 2001 .... ~=.~=~=~ ~ City Afforney Rappo~ explained the H.U.D. ~gra~ ~=~?~ff~ability requirement. The intent is to encourage a family to remain in the ho~ M/S Libby/Baldwin approving a o~-time waiver of the "due ~=~iDa~" clause in the Deferred Payment Loan Contra~~Ge Arnold Lane. '::~:.% :~?~ Discussion followed as to ~'~('h:'~;8 ;~ ~'~ w°~i~:'~: be required. It was determined that in order f~'~' the ~[ent Ioae~;~',;~;~;~;~ ~n~ed, it would need to be subordinated to their new loan. A~tiona!Jy~ ~?~Was d:~~¥~ed that the City Manager should be authorized to sign the doc~~? ~:;??~ ?? M/S Libby/B~!~~~ding the preVi~8 m~pn to include authorization to provide a subordinati¢~?:'~lause t~Ubordinate th~ ~i¢?:: loan to Mrs. Lane s new loan, and author? City ManOr to sign the d~'~nts, carried by the following roll call vote: AYES~i , adS;,~ice-Mayor Baldwin. NOES: None. ABSENT: Cou~::::~ilm~ ABSTAIN: None. 10. NEW BU~ESS i~i?~doption ~!ii~esolut[on Establishin~ 24-Minute Parking Zone on Standley et Betwe~i ~ii~,,~:::~e and Main Streets PubliC:::~:~:~ks Direct~ Engineer Steele advised that the Traffic Engineering Committe~::::~EC) ha~ :~sidered a request by Mendocino Transit Authority (MTA)to improve th~;~Pproach condition for its coaches serving the traffic stop on eastbound Standley StCe~t at its intersection with Main Street. Various scenarios were considered. MTA's initia!~F~uest was to remove entirely the easternmost parking space along Standley ~D this bl~i~':::but expressed a willingness to work with the City for a reasonable solution. ~':~ii~::~:TE~iiAi~proved of the Public Works Department remarking the red zone and the P~~!:~:'~aces to be consistent with City standards and relocating the existing sign. The a~?~::':~f the marked reconfiguration was to lengthen the clear zone of approach by Regular Meeting February 7, 2001 Page 8 of ]3 approximately seven feet. The TEC recommends the approval of the proposed resolution and advises the Council that if this change does not improve the conflict to an adequate degree, it will b?e to return to the Council with a recommendation to remove the space in question, m~i~ "No Parking Zone." M/S Larson/Libby adopting Resolution 2001-41 establishing a 24-min~ Standley Street between North State and Main Streets; carried b~ vote: AYES' Councilmembers Larson Libby, and Vice-Mayor BaldWin. NOE~ ABSENT: Councilmember Smith and Mayor Ashiku. ABSTAIN: None:::~::':?~~ NEW B U SIN E S S :~ ~: ~:~ ~:~i :?~::~': ~ 10c. Adoption of Resolution Establishing Street Between Perkins and Standle' Public Works Director/City Engineer Steele from Ester Ballard, owner of Photo Finish at 1. limit for four existing parking spaces from 1 v~:hour Works Department's visits with the businesses in the on Parkings§ Zone on N. d that th~i~EC received a request to change the time JteS:' During the Public merchants supported the conversion of one space to a 24-minute time limit on St; :eet. After consideration at its January, 2001 meeting, the T~C came to the consensus~i one space to a 24-minute would be a reason i~E.....emative. Councilmember Larson a~i~i~::~l'=:"~t he ~i~i,,i ~St the TE~?~eting for discussions of this matter. He inquired if~'~ere ~ be fu~h=e~~~o~e parking arrangements in the vicinity of Standley Street. '~:'~?~ ~:~ .... ?:?~ ? ............. ~ ?: ...... Public Works Bi r/City Engine~ieele expla~ed that in the future, business owners may ~~f~~onal conver~i~ of p~.rking spaces or the City may obse~e improved o~5:rsened ~'~ing conditions ~t;~ to be revisited. Ms. Ballard stated that although;~:: would pref~ ~ore spaces, s'~ i~leased that the City is moving fo~ard. M/S -42 establishing a 24-minute parking zone on No~h State Standley Streets; carried by the following roll call vote: AYES' Larson, Libby, and Vice-Mayor Baldwin. NOES: None. ENT: Coun( er Smith and Mayor Ashiku. ABSTAIN' None. NEW ~NESS :. 10d. Di~ision R ding Grantin~ Authori~ to Traffic Engineering Commiffee tn Im~l:~ent TemPorar~ Traffic ~hanges for Pumose o~:study - Public W0r~ Director/City Engineer Steel~ explained {hat the TEC has recognized that the effectiv~Ss of a traffic change relating to such items as speed, traffic control, signs, ~::;~P~rking, ............ motions, etc., often times cannot be determined until the change has been and the results obse~ed. The benefits may not be readily apparent and the may not be the one actually implemented. The TEC believes it would be to have the authority to implement traffic changes, on a tempora~ basis, in order Regular Meeting February 7, 2001 Page 9 of 13 to evaluate the effect of the changes. Any permanent change would require Council approval with the opportunity to evaluate the interim modification and the allowable maximum duration of any temporary change would be established by the Council. It is not the TEC's intent to circumvent the Council approval process, but rather to facili~:,,,it:.by presenting well thought out proposals which best fulfill the needs of all the partiesi!~i~, Councilrnember Libby stated that traffic changes require Council a because::' Council is responsible for what goes on in the City. She expressed ncil would not have oversight to changes being made, even if on a temp uncomfortable supporting the proposal. Councilmember Larson advised that he attended the TEC this proposal, as well as several previous TEC meetim members are more qualified and responsible for these Council should support their work. He was suPl amount of authority, especially if it is a situation must approve a project. He was confident th~ TEC more flexibility, provide less of a burdento information for Council to base their final decision. Discussion of the proposal follow, decisions but rather recomm~ Doth the ~G:and the City Engineer of th~i~,~i~sal would allow the prbVide more accurate City Attorney Rapport regulate anything that happens on detail. He noted that the req that the City's authority is strictly It was noted that th~;ii?'i';ii~, ..... d~"ii~ot make any go~:erd;:'~'?the City's authority to the Vehicle Code in to be strictly construed and the state legislature, He felt that it would be q~e~iQsable if a s was Contained in a resolution adopted by the City G~,Siii"~i;?;i~,?jf it would m~ uirements of the Vehicle Code. He explained :th~?~ possibi~!i~mpromise w( the City Council to authorize the TEC to impleme~:::,:,~strictions O~ ~ tempo,~ary b~ include the projects on the Consent Cale~d~ ~ tempora~ili~e~.~res. ~b( Council desire to be notified, through the Con~"~t ~i .... :::;::~iii~ ~;~ii!!ii!ii?,~bts, Council could adopt a policy resolution establishing for i~;~i~ting temporary measures with regard to street Techni~ matters implement~ would work. Staff to bring back a Policy Resolution allowing the to implement temporary procedures and placing such as notification to Council, along with the process of how discussion concerning the Consent Calendar Staff Report regarding projects and if the measure were determined to be permanent, Staff would with a full analysis of the project. Regular Meeting February 7, 2001 Page 10 of ]3 Motion carried by the following roll call vote' AYES' Councilmembers Larson, Libby, and Vice-Mayor Baldwin. NOES: None. ABSENT: Councilmember Smith and Mayor Ashiku. ABSTAIN' None. 10e. Consideration and Adoption of Resolutions Approving Reporti~?.~:~Pl°~ Paid Member Contributions as Additional Compensation Personnel Officer Harris advised that upon the recent adoption of:,~ :~i~ :~Df Ukiah Memorandum of Understanding (MOU) for of the City's bargaining::i:~::~:::i~s, the::::~'~C~:has agreed to begin reporting the PEPS Employer Paid Member ContribUtions as ad~:~i~nal compensation, an option provided for in the Government Code:, as ref~hced in the':~ Repo~. In order to initiate this process, PEPS requires that e~O!~tion 5~::~Bopted by t~ City Council. In addition, a second resolution must be ade~::~::~:':'~6 ~plement the Internal Revenue Se~ice Code Section 414(h)(2)"Employer P:i~~'' in o~r to defer federal and state taxes on the amount of these member cont[~:~i~ns until::distribution or refund M/S Larson/Libby adopting Resolution 2001:~3, a~i~i~; ~paYi~g and reposing the value of Employer Paid Member Contributions as additi0~~mpensation; carried by the following roll call vote: AYES: Councilmembers Larson, Li'~:~:~nd Vice,Mayor Baldwin. NOES: None. ABSENT: Councilmember Smith and Mayor A~~ AB IN: None. M/S Larson/Libby adopting ~ ~t'i:~:~~~:~.....implementing.~::~ ~:'~ovisions of Section 414(h)(2) of the Internal Re ~e~:::~e for ~ ~p:~;ck-up; c~i~bd by the following roll call vote: AYES: Councilme~:bers ~Son, Libb~ ~~i~M~Yor Baldwin. NOES: None. ABSENT: Councilmember Smith an:~ ~:ayq~:~:iku. A i:N: None Councilmem~~~:repo~ed that~'~St week he aEended a NCPA conference in Sacramen~::~ found:::~~ education~?~:~:~::~%nference was focused on long-term strategi~ ~::~ pursuing ~i~s' interest and ~ was a great deal of concern about the curre~ r situation~~!j~0rnia. The~?~as a clear understanding the public power aged~i:~s ~ b~t in~:~i~ ~~~rgy crisis in California. He learned a lot at the conference. ~ ~d~i~ that c°~:=~:'~=~{i~n was a big issue, even though Ukiah has power, in the spirit of c~mtion, we should look at conse~ation afro,s on a long term basis. ~~b.rua~ 5, h~?~nded~ an MCOG meeting, and after much deliberation, MCOG d'~:~ ~ a formu/~?~~?distribution of STIP funds. As reposed at the previous meetin~?~::~': 'mula w~'~'~posed to split the funds 65%/35% between competitive programs unrest ~d allocations to the jurisdictions. A compromised motion was approved t~allowed fOr a 60%/40% allocation formula City Manag~ ~orsley commented on a previous MCOG workshop in which this issue was ?~?~not discus~ until the last 15 minutes of a four-hour workshop. er Larson explained that there has not been any definitive discussion of the all,ion formula. Although STIP funding has not been announced, it is estimated it will Regular Meeting February 7, 2001 Page 11 of 13 be $15-$20 million. Based on the formula that was adopted, the City of Ukiah is expected to receive $740,000-$950,000. He explained that Ukiah would be in competition with the County, Caltrans, and other cities within the County. He further noted that the STIP funding is distributed by formula as well. Considerable discussion followed with regard to MCOG and how funding is ~al~tedl Councilmember Larson reported that he would be attending the end0~mO'~ployers Council (MEC) meeting on February 9 2001. He also attended the ~.~emen s Appr~t~on d i n n e r. Councilmember Libby reported that she attended four ~i,,s wit~;?'~ Recreati~ Center Group. At one meeting they met with the arcb~.i~?~'~?~?~i~cuss~' the school site development and the community center plans to get ani',ii:~;~ hoW~'~'~ch land they will set~ aside for the community center. Last week she was...~i~ inte~iew ............ board for an Executive ~ Director with a six-month contract. Currently, wa~:~,;~elly is Io6~i~g at grants that could be used for funding construction of the communit~ii~"~i~i,~, .... She also attended the Open House at St. Mary s sch~i ~ toured the school. She attended the Economic Development and Financing Corp~i~ (EDFG) meeting today and they set goals for the new formed subcommitte~i~i Vice-Mayor Baldwin report~ ',ond meeting o~.~?~i'Ver cleanup group and it was very well w~?'~lso in attendance and the group was very appreciative of s were established. Hopefully their Steering Committee ~ research for creating some sort of public authority to protect and river,:!?,i~!~is will become more important when Riverside 12. CITY REP Si:~iii ii iii!i~: City M; ised that at the ~ii~'~eeting, Staff will present a request to the City be sent.~::~:~ing the research that was done on the river clea~::~::~P public consortium, and asking the City to be a leader in started. ard to consei~:~tion 0~energy, she provided Council with a copy of a letter that was ,; ,. ue of:~ Cities responding to their letter and informing them of what the ,i,: I to con~ ,energy. This letter is going out to the League of California Cities ~.~ the G~'~nor s request for conservation. She sent C~cil a letter from Bob Jehn of the City of Cloverdale, asking if anyone is interested i~?~i~ing on the Redwood Empire Division of the League as a representative of Com~y Services Policy Committee or the Transportation, Communications and ~;:~:"~:i~blic ::~::~s Policy Committee. Vice-Mayor Baldwin expressed interest in the C~'' ~i~ations Committee, and Councilmember Larson expressed interest in the Public ~::~Policy Committee. Regular Meeting February 7, 2001 Page 12 of ~_3 She reported that the City received a card and a box of chocolates from Rex and Pat Hayes wishing the City a happy Valentine's Day in appreciation for the City of Ukiah providing 23 years of wonderful service. Habitat for Humanity is having their 10th anniversary and would like to do a st~ 'i~ carry forth the mission of building houses and building lives. They would::~!~ ~Q~:know if Councilmember could join their group sessions on March 1 and 2, Presbyterian Church in Mendocino. She explained that the City would be ordering pens and stickers ~ tbs City's anniversary on March 8, 2001. A banner has also been or~,~;::i~or the~t of the Center. A small committee has been formed that is wor~:"O~,:i~i;~reception prior to the Council meeting on March 7, and on March 8, Jud~?:Pruden ::~ill provide historical information, and various City Departments will p oxide displays and information in the She discussed scheduling a joint meeting with :~he Pl~:,~i~giiii~m~i~sion on a Thursday from 4:00-6:00 p.m. Planning Director Stump will discus~"::~'~atter of scheduling with the Planning Commission. The first meeting with the cons~~iii~::~,.rchitects, engineers,"~i~ ~:property owner regarding the status of the Pa i~{~iiiiii~ ~e~, held, and a pre~ ~:'i~ease will be issued notifying the public that the,ii~i~e'~ibas b~'~:~i~ ~blic input::~:~:'~'::the disposition of the :::::::::::::::::::::::::::::::: .... ::::::::::::::::::::::::::::::::::: City Clerk Ulvila reported that she w~:::~,,~ ~ending!~ ~PC Workshop in Sacramento on February 14,::~,~ii~i,,i~,~,,~egarding the d'~~:' of Filing ~icers and the filing of campaign Counci!!~ber Libby.~ussed the pos~i~ii~ of having a blood drive at City Hall in the near ~~ii;::She reco~D~d Staff is~?~ Press Release advising the community of City Manager ::~i~iey also noted that Staff has been considering a similar program for ~Dii~ering flue'::'~::at tb::~:~ Civic Center. None. '::' :,i:~ :~:~i:~!i: 14. ADJOU R~M ENT There bein further business, the City Council meeting was adjourned at 9:24 p.m. : ii~i~la, City Clerk Regular Meeting February 7, 2001 Page 13 of ]3 ITEM NO.' DATE: February 21, 2001 AGENDA SUMMARY REPORT SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF JANUARY 2001 Payments made during the month of January, 2001, are summarized on the attached Report of Disbursements. Further detail is supplied on the attached Schedule of Bills, representing the four (4) individual payment cycles within the month. Accounts Payable check numbers: 28939-29043, 29148-29356, 29462-29544 Accounts Payable Manual check numbers: 20579 Payroll check numbers: 29044-29147, 29357-29461 Void check numbers: None This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. RECOMMENDED ACTION' Approve the Report of Disbursements for the month of January, 2001. ALTERNATIVE COUNCIL POLICY OPTIONS' N/A Citizen Advised: N/A Requested by: Candace Horsley, City Manager Prepared by: Kim Sechrest, Accounts Payable Specialist Coordinated with: Gordon Elton, Director of Finance and Candace Horsley, City Manager Attachments: Report of Disbursements Candace Horsley, ~it~'~anager KRS:W ORD/AGENDADEC00 CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF JANUARY 2001 Demand Payments approved: Check No. 20579, 28939-29043, 29148-29259, 29260-29356, 29462-29544 FUNDS: 100 General Fund $129,731.85 650 131 Equipment Reserve Fund 652 142 National Science Foundation 660 143 N.E.H.1. Museum Grant $850.50 665 150 Civic Center Fund 675 200 Asset Seizure Fund 678 204 Federal Asset Seizure Grants 679 205 Sup Law Enforce Srv. Fd (SLESF) $12,292.00 695 206 Community Oriented Policing $314.93 696 207 Local Law Enforce. BIk Grant $1,624.80 697 220 Parking Dist. #10per & Maint $248.13 698 230 Parking Dist. #1 Revenue Fund $45.00 800 250 Special Revenue Fund $12,698.33 801 260 Downtown Business Improvement $311.50 805 310 Special Aviation Fund $23,580.54 806 332 Federal Emerg. Shelter Grant $8,055.54 820 333 Comm. Development Block Grant 900 341 S.T.P. $2,232.00 910 410 Conference Center Fund $6,291.35 920 550 Lake Mendocino Bond $1,673.75 940 555 Lake Mendocino Bond Reserve 950 575 Garage $810.88 960 600 Airport $5,245.51 962 612 City/Di }trict Sewer $55,245.00 965 615 City/District Sewer Replace 966 Spec San Dist Fund (Cap Imp) REDIP Sewer Enterprise Fund Sanitary Disposal Site Fund Refuse/Debris Control Contracted Dispatch Services Public Safety Dispatch MESA (Mendo Emerg Srv Auth) Golf Warehouse/Stores Billing Enterprise Fund Fixed Asset Fund Electric Electric Revenue Fund Street Lighting Fund Public Benefits Charges Water Special Deposit Trust Worker's Comp. Fund Liability Fund Payroll Posting Fund General Service (Accts Recv) Community Redev. Agency Redevelopment Housing Fund Redevelopment Cap Imprv. Fund Redevelopment Debt Svc. PAYROLL CHECK NUMBERS 29044-29147 DIRECT DEPOSIT NUMBERS 9455-9555 PAYROLL PERIOD 12/24/00-1/6/01 PAYROLL CHECK NUMBERS 29357-29461 DIRECT DEPOSIT NUMBERS 9556-9651 PAYROLL PERIOD 1/7/01-1/20/01 TOTAL DEMAND PAYMENTS TOTAL PAYROLL VENDOR CHECKS TOTAL PAYROLL CHECKS TOTAL DIRECT DEPOSIT TOTAL PAYMENTS $52,865.33 $2,313.89 $588.67 $18,139.28 $3,837.46 $200.24 $4,062.88 $130,750.02 $681,013.83 $2,917.00 $20,796.56 $24,024.32 $157,505.86 $948.99 $5,447.84 $10.54 $1,366,674.32 $69,555.59 $176,827.71 $240,442.65 $1,853,500.27 VOID CHECK NUMBERS: None CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on _ . './ ,-- ,' -City Clerk APPROVAL OF CITY MANAGER I have examined this Register and approve same. 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Z 0 O~ > I.-I ~0 O0 Z~ O~ .~: o O0 Z~ 0 m> Z~ Z~ ~ O ~0 ~ 0 0 mz i.-i Z o o ZZ OO ZZ o o o oo o o o o o o 0 o o o o oo ~ ooo o ooo o ~ 00~ 0 ~ ~ ... ... z o=o g ~ ZZZ DDD~ oo ZZ ¥¥ go© ZZ ~o ~Z Z~. ~o O~ ~o Z 0 Z H > ~0 O~ °~ o ~o ~o~o ZZ o~ o~ oH Z~ o~ ~Z oo oo (j , o~ Z~ 0,~0 ~0 ~o0 ~0~ Z [~oo o o~oo§§OO oo~ o o o o o o o o o o o o LN E~ E~ E~ ZZZ , o o oo8ooo88oo8 O0 000 O0 00000000000 oo~o~o ~~o o ~ ~0~ ........... 000000~0~0 0000~0~~0 0 D ~ ZZO 00~ i.-i I,-I ~° o o oo · . . ~° · o o · o o Z~ZZ 000~ ~oo E~E~ ZZ ffi Z 0 0 O O~ ~D~DD~DDDDD ~ O ZZ u~ u~ ~>~ o o O0 c~ oo~ 0 0 O~ ~00 0~. ~0 o o · ~° · D D Z goo ~°°~ mmm~mO go© ~0 .oo. o · · ~ · . . . ~o ZZ Z~ ~o Z 0 O~ > ~0 O0 0 , o -0 O0 o 0000 0000 Z ~ O~ 0 0 O0 O0 0 0 000000000000000 O0 00 00 o o oo ~ o o,~ o~ b,,,. 00 o~ ex16.4 u~ 0 ,.-4 o oogg~ggoo oo g§ oo ooo~ooooo~ ooo~ oooo Z~ ~:o HHHHHHHHHHHHHHHHH ~i Z~ ~00000000000000000 o O~ O~ c:~o ~m Zo ~O [.,-1 ~ ~ , o~ OH Z~ ~1o o r~ Z~ ~Z ~o E~ E~ ZO r~o o r~ Z 0 0 0~o~ > mO 0 O~ ~o Z 0 O~ > Z ~0 ~ O Z~ r~ ~0 0 0 0 rJ · o °~ o i 0 r~ © · · 00 00 00000000000000 EEoo oo~§OOO oo~ 0 O00 0 00 00 ~HO O~ O~ U~ O~ ~o · o 0 ce} ~ 00 ~ 00 ~0 · . . . ~000 ~g° · 0 o > U o~ ~oo · 0 oo~ o~ o>~ ~oo 00 · . ~00 · . o o > o ITEM NO. 6b DATE: FEBRUARY 21,2001 AGENDA SUMMARY REPORT SUBJECT: REJECTION OF CLAIM FOR DAMAGES RECEIVED FROM MARY JANE BRALICH AND REFERRAL TO JOINT POWERS AUTHORITY, REDWOOD EMPIRE MUNICIPAL INSURANCE FUND The claim from Mary Jane Bralich was received by the City of Ukiah on February 5, 2001 and alleges damages related to an electrical explosion at 792 South Spring Street on January 25, 2001. Pursuant to City policy, it is recommended the City Council reject the claim as stated and refer it to the Redwood Empire Municipal Insurance Fund (REMIF). RECOMMENDED ACTION: Reject Claim For Damages Received From Mary Jane Bralich And Refer It To The Joint Powers Authority, Redwood Empire Municipal Insurance Fund. ALTERNATIVE COUNCIL POLICY OPTIONS: Alternative action not advised by the City's Risk Manager. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Yes Claimant Michael F. Harris, Risk Manager/Budget Officer Candace Horsley, City Manager 1. Claim of Mary Jane Bralich, pages 1-3. APPROVED:(~A') L'~_ 2~_~..,~ Cand~ce Horsley, Cit~ Manager NOTICE OF CLAIM AGAINST THE CiTY OF UKiAH, CALIFOi~~ ~ [~i ¥ [~: ~J.----llllr'" Gove~e"'l ~ -~- - ~Oel ' This claim must be presented, as prescribed by Parts 3 and 4 of Division 3.6, of ,,tie ~;r~T~ Co-._] State of California, by the claimant or by a person acb'ng on his/her behalf. RETURN COMPLETED FORM TO: CITY OF UKIAH LIUI FEB 5 2001 l Attn: City Clerk CITY OF UKIAH 300 Seminary Avenue CITY CLERK'S DEPARTMENT Ukiah, California 95482 le . e' CLAIMANT'S ADDRESS: Number/Street and/or Post ~Dffice Box 3 state Home Phone Number Work Phone Number PERSON TO WHOM NOTICES REGARDING.THIS CLAIM SHOULD BE SENT (if different from above): Name ~ C.~ vv~ ~ ( ) Number/Street and/or Post Office Box Telephone City State Zip Code 4. DATE OF THE ACCIDENT OR OCCURRENCE: ~ EX V~ , '~ ~ .~ 0 0 I 5. PLACE OF ACCIDENT OR OCCURRENCE: '~ C~ ~ ~ , ~ "~ ~ ~ ~ 6. GENE~L DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (A~ach additional page(s), ff more space is needed: , , 7. NAME(Si, ~ known, OF ANY PUBLIC EMPLOYEE(Si ALLEGEDLY CAUSING THE INJURY OR LOSS: 1 WITNESS(ES), ff known (optional): Name a. Address Telephone b. . DOCTOR(S)/HOSPITAL(S), if any, WHERE CLAIMANT WAS TREA TED: Name Address / Telephone --L'" 10. as it 11. GENERAL DESCRIPTION OF THE INDEBTEDNESS, OBi, GA TION, INJURY, DAMAGE O~so.far of STATE THE AMOUNT CLAIMED ff it totals less than ten thousand dollars (510,000) as of the date of presentation of the claim, including the estimated amount of any prospective injury, damage or loss, insofar' as it may be known at the time of the presentation of the claim, together with the basis of computation of the amount claimed (for computation use #12 below). However, ff the amount claimed exceeds ten thousand dollars ($10,000), no dollar amount shall be included in the claim. However, it shall indicate whether the claim would be a limited civil case (CCP § 85)." AmourrtClaimed $_ / ?0,. ~"~ or Applicable JurfsdicEon 12. THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: a. Damages incurred to date: Special damages for. General damages: d~ag~ . b. Estimated prospective s as far as known: · Future expenses for medical and hospital care: Future loss of earnings: - Otherprospective special damages: Prospective genera/damages: $ $ $ $ This c/aim must be signed by the claimant or by some person on his/her behalf. A c/aim relating to a cause of action for death or for injury to the person or to personal property or growing crops shall be presented not later than six (6) calendar months or 182 days after the accrual of the cause of action, whichever is longer. Claims relating to any other causes of action shall be presented not later than one (1) year after accrual of the cause of action. Dated: _.~Y( SIGNATURE OF CLAIMANT~ NOTE: This form of claim is for your convenience only. Any other type as long as it satisfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal rights or to interpret any law. If you are in doubt regarding your legal rights or the interpretation of any law, you should seek legal counsel of your choice at your own expense. Rev. 5118199 007461 SALES · SERVICE o SUPPLIES · TAKEEN It~rERE'ST AT 11~.% PER ~ (18% COMPUTED ANNUALLY) WIlL ~ C~A,R~ ON B~..ANC~S ~ DAYS PAST .) AGENDA SUMMARY ITEM NO. 6c DATE: February 21, 2001 REPORT SUBJECT: REPORT OF THE ACQUISITION OF A TRAILER FROM STEVENSON SUPPLY AND TRACTOR CO. IN THE AMOUNT OF $5,107.11 SUMMARY: In compliance with Section 1522 of the City of Ukiah Municipal Code, this report is being submitted to the City Council for the purpose of reporting an acquisition costing more than $5,000 but less than $10,000. City Manager Candace Horsley authorized the utilization of funds identified in the budget for replacement of City trailer number 6160 per Attachment 2. Rather than replace trailer number 6160, the City purchased a new trailer for equipment number 1400 for the reasons identified in the Attachment 2. The City Public Works Department worked with the Purchasing Department to obtain quotes for the acquisition of a trailer for the City's skip loader. Nineteen companies received requests for quotations including all trailer dealers in the Ukiah Valley. Nine sealed proposals were received and opened by the Purchasing Supervisor on February 8, 2001. For safety reasons, the City specifications required the trailer to have a fifteen-inch load height. The three Iow bidders did not meet this specification and are therefore considered non-responsive. Four vendors responded but did not quote on a trailer. The lowest, responsive bidder, Stevenson Supply & Tractor Company met all of the City's specification requirements. The purchase amount of $5,107.11 is less than the City's budget amount of $9,700 for this trailer as shown on Attachment 1. RECOMMENDED ACTION' Receive and file report. This report is submitted pursuant to Ukiah City Code. ALTERNATIVE COUNCIL POLICY OPTIONS: None. Citizen Advised' Requested by: Prepared by: Coordinated with: Attachments: N/A Diana Steele, Director of Public Works / City En,~[n. eer _ Rick Seanor, Deputy Director of Public Works,~~ Candace Horsley, City Manager 1. Fiscal Year 2000/2001 Budget Sheet 2. Memorandum to Candace Horsley dated January 23, 2001 A P P R OV E D.~~_:~~.~-~~..~ Candace Horsley, ~~ Manager 0 0 0 °Il 0 0 0 DATE: 1-23-01 TO: FROM: SUBJECT: CITY OF UKIAH MEI ORANDUIV! Candace Horsley, City Manager Jim Looney, Public Works Superintendent Equipment Trailer Purchase During FY 94-95 the Public Works. Department purchased a New Holland Skip Loader to be used on our permanent patch program. The method of transport being, driving the machine back and forth to the-jobsight. Thetravel speed is 7 mph. Since-the purchase of this machine, the crew has expanded its use to many prOjects inCluding sidewalk removal and skin patching. It was a tremendous help during the-School Street. lighting project, however it did create an enormous amount of travel time and increased wear due to the daily travel. For FY 00-01, we have budgeted $9,700 for the. replacement of equipment trailer #6160, used to haul. the asphalt paver.' With your approval, I would prefer to retain 'this trailer and continue its use and purchase a much needed, smaller trailer to.haul the:skip loader. Estimated cost $5,500. This trailer would improve the efficiency of'the department while reducing wear on the machine. The smaller trailer could also be .towed with our smaller vehicles, such as a pickup truck. Cc: Diana Steele. Director of Public Works/City Enginee~f,~2) 6d ITEM NO. DATE: February 21, 2001 AGENDA SUMMARY REPORT SUBJECT: REPORT TO COUNCIL CONCERNING PURCHASE OF GATOR UTILITY VEHICLE FOR PARKS AND GOLF FROM THE JOHN DEERE COMPANY IN THE AMOUNT OF $5,291.60 Pursuant to the requirements of Section 1522 of the Municipal Code, staff is filing with the City Council this report regarding the purchase of a Gator utility vehicle from the John Deere Company in the amount of $5,291.60. This vehicle is being purchased to replace one of the lighter weight Club utility vehicles currently operated by the Parks and Golf Divisions. A Request for Quotations was sent out by the Purchasing Division to five firms with four responding. Of the four respondents, the Iow bidder was John Deere Company through Rainbow Construction of Ukiah. Funds for this purchase have been budgeted in the 698.6001.800.000 account. RECOMMENDED ACTION' Receive report regarding purchase of Gator utility vehicle from John Deere Company in the amount of $5,291.60 ALTERNATIVE COUNCIL POLICY OPTIONS: 1. N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: 1. N/A N/A Larry W. DeKnoblough, Community Services Director' Candace Horsley, City Manager Bid Summary Sheet Candace Horsley, Cit~ LD/ZIP ~ GATOR.ASR Manager GATOR UTILITY VEHICLE BID SUMMARY SHEET . . . . Valley Truck and Tractor Woodland, CA West Cai Tractor Santa Rosa. CA John Deere Company Rainbow Agriculture, Ukiah, CA Colusa Tractor Company Colusa, CA $7,364.87 $5,614.33 $5,291.60 $5,999.99 AGENDA SUMMARY 6e ITEM NO. DATE: FEBRUARY 21,2001 REPORT SUBJECT: AWARD OF BID FOR REPLACEMENT JET FUEL TRUCK TO PERRY AVIATION REFUELING IN THE AMOUNT OF $39,221.25 The current budget includes funding for the purchase of a jet fuel truck to replace the unit now in use at the Ukiah Regional Airport. Four companies responded to the formal bid process with 12 vehicles being offered. Perry Aviation Refueling of East Chicago, IN is the Iow bidder at $39,221.25. The vehicle offered is a 1994 Ford F700 diesel powered chassis with a 2,200 gallon stainless steel tank and side cabinet mounted hoses and reels. The vehicle will meet all state and federal standards at delivery. The purchase price includes delivery to Ukiah. The truck now in use is a 1976 GMC purchased used in 1989 for $15,000 and continuously in service since then. The vehicle, although reliable, has reached the replacement point due to its age, 750 gallon fuel tank capacity, and inability to be retrofitted to service aircraft with single point refueling. More aircraft are requesting single point refueling instead of over the wing servicing since the aircraft can be fueled faster, more completely, and with less chance of scratching a wing or inadvertently causing damage to a painted or polished surface. With the introduction two turbine engine CDF air tankers at the Ukiah Air Attack Base, the demand for jet fuel from CDF is expected to increase substantially. The turbine powered tankers use more fuel than their gasoline powered counterparts, with fuel consumption ranging from 140 to 200 gallons per hour, depending on the type of mission. The turbine powered tankers have a fuel capacity of 720 gallons and during a fire would tax the ability of the current truck to keep up with fuel needs. The anticipated useful life of the replacement vehicle is estimated to be 20 to 25 years. RECOMMENDED ACTION: Award Bid For Replacement Jet Fuel Truck To Perry Aviation Refueling In The Amount Of $39,221.25. ALTERNATIVE COUNCIL POLICY OPTIONS: Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Reject bids and direct staff to readvertize. N/A Don Bua, Airport Manager Don Bua, Airport Manager Candace Horsley, City Manager 1. Summary of bids, page 1. 2.~"'%rpt from the 2000/01 Budget, page 2. APPROVED: ~__~-2''~ mfh:asrcc01 Candace Horsley, ~ity/Manager 0221BID CITY OF UKIAH 300 SEMINARY AVENUE UKIAH, CA 95482-5400 (707) 463-6217 (City Clerk's Office) BID OPENING FOR: 1 Used or Refurbished Jet A Fuel Truck SPECIFICATION NO. E-20977 DATE: January 24, 2001 TIME: 2:00 p.m. COMPANY AMOUNT . . PANTHER SYSTEMS INTERNATIONAL, INC. P. O. BOX 613 ABERDEEN, MARYLAND 21001 VALLEY OIL COMPANY, LLC 1790 16TM STREET SE P. O. BOX 12249 SALEM, OR 97309 o . PERRY AVIATION REFUELING 321 E. COLUMBUS DRIVE .,,¢.~,~x~'..~ EAST CHICAGO, IN 4631~ ~tL~~~,t GARSITE 539 SOUTH 10TM STREET ~NSAS CI~, ~NSAS 66105 Marie Ulvila, City Clerk Bids:E20977 I-- Z I.i.I Item No. 6 f Date:February 21,2001 AGENDA SUMMARY REPORT SUBJECT: Award Bid for the Disposal of Biosolids to Total Waste Systems, Inc. for the Sum of $ 31.00 per ton for a Period of Two Years. REPORT: Included in the 2000/01 Wastewater Treatment Plant Budget Account Number 612.3580.690.000 is $150,000 for the disposal of biosolids (sludge). In an effort to get the best price, specifications were written to allow the bidder to offer a price for a two-year term of service. The specifications required that the biosolids be disposed in a manner that would qualify as beneficial use in order to preserve the City's recycling credit. Requests for quotation through the formal bid process were sent to three firms that handle biosolids disposal and recycling. The Iow bidder was Total Waste Systems, Inc. for the sum of $31.00 per ton for both daily production and stored inventory. This price represents a savings of $9.52 per ton for material that is currently recycled and a savings of $18.52 per ton for material that is currently being land filled. Based on last years disposal rate this would represent an annual savings of approximately $21,000. In addition, Total Waste Systems, Inc. will furnish a storage trailer, which will result in an additional savings of $3,000 per year. Therefore, staff recommends awarding the bid for the disposal of biosolids to Total Waste Systems, Inc. RECOMMENDED ACTION: Award the bid for the disposal of biosolids for a period of two years to Total Waste Systems, Inc. for the sum of $31.00 per ton. ALTERNATIVE COUNCIL POLICY OPTIONS: Deny Request and Define Alternative. Citizen Advised: N/A Requested by: Darryl L. Barnes, Director of Public Utilities Coordinated with: Candace Horsley, City Manager Attachment:l) Tabulation of Bids aPPROVEd: ~ ~v~~ Candace h~rsle-y, (~ty Manager BID TABULATION DisPOSAL OF BioSOLIDS BIDDER Total Waste System, Inc. Synagro Lone Tree Trucking 1 YEAR AGREEMENT DAILY iNVENTORY $31.00 $35.36 $39.50 $31.00 $34.48 $38.00 2 YEAR AGREEMENT DAILY iNVENTORY $31.00 $31.00 $36.07 $35.17 $39.00 $37.50 ITEM NO. 6g DATE: February 21,2001 AGENDA SUMMARY REPORT SUBJECT: AWARD OF BID TO ADAMSON INDUSTRIES IN THE AMOUNT OF 12,310.48, FOR THE PURCHASE OF LESS-THAN-LETHAL WEAPONS. On November 15, 2000 the City of Ukiah City Council held a Public Hearing and approved a spending plan for the California Law Enforcement Equipment Grant Program. As part of the spending plan, the Police Department requested funding for a Less-Than-Lethal Weapon System. Originally, the proposed system was to be a beanbag type weapon fired from a shotgun type weapon. As we began the bidding process, the Department found a new type of soft foam round which is fired from a specifically designed weapon. This round has been tested and certified by the federal government as a Less-Than-Lethal firing option and lethal ammunition cannot be loaded or fired from the specifically designed weapons. This soft foam type ammunition fired from the weapon has the equivalent impact on a person as a standard baseball would have. (Continued to Page 2) RECOMMENDED ACTION: Award bid for purchase of Less-Than-Lethal Weapons to Adamson Industries for the total amount of $12,310.48 and approve expenditure of $12,310.48 from account 205.2001.800.000. ALTERNATIVE COUNCIL POLICY OPTION: Reject proposal and provide staff with direction for alternative action. Citizen Advised: N/A Requested by: Police Department Prepared by: Chris Dewey, Administrative Captain Coordinated with: Candace Horsley, City Manager and John Williams, Police Chief Attachments: 1. Bid Results Sheet APPROVED: Candace Horsley, City Manager Page 1 of 2 In addition, the Police Department worked with the Mendocino County Sheriff's Office and they too have selected this weapon for use as a Less-Than-Lethal option. Once purchased, the Ukiah Police Department plans to combine our Department-wide training in the use of this new weapon with the Sheriff's Office personnel, thereby creating a Countywide standard in the use of this Less-Than-Lethal option. In the Request for Proposal (RFP) the Police Department specified the purchase of a weapon for each marked police vehicle within our fleet, both training ammunition and regular ammunition for the weapons and a certified training program for our officers in the use of the weapon system. The Department solicited competitive bids from 15 companies specializing in this type of system. On February 13, 2001, the bids were opened and a total of six responses were received, with two being "no bids". Adamson Industries submitted the lowest overall bid at $11,478.30, plus $832.18 in sales tax. Staff recommends the purchase of the Less-Than-Lethal weapons system from Adamson Industries for $12,310.48. Page 2 of 2 0 0 0 0 0 0 0 AGENDA ITEM NO: DATE: February 21, 2001 __SUMMARY REPORT SUBJECi: APPROVAL OF US CELLULAR AS CITY'S VENDOR FOR MOBILE TELEPHONE SERVICE FOR ALL DEPARTMENTS SUMMARY The City Manager directed staff to research and reduce the cost of mobile telephone service for all departments. This assignment was based on the need to contain costs, improve service, upgrade technology and eliminate the wide array of cellular telephone vendor contracts. Our department contacted Verizon (formerly GTE Mobilnet), and US Cellular, our existing mobile telephone vendors. After contacting both vendors, only US Cellular was interested in re-negotiating our account to meet our specific service needs and reduce fees. Currently, the city averages $970 per month for mobile telephone services using 37 analog lines. We use approximately 3,170 minutes each month on our existing service. US Cellular is proposing a monthly average fee of $820 per month ($150 reduction)with 47 digital lines (upgrade in technology), no roaming charges in ten western states, and expanding our communication minute pool to 5,000. Moving to digital technology from analog service will enhance security for the police department, extend battery life on telephones, increase voice clarity, and the first airtime minute will be free. In addition, US Cellular is offering new No/~/atelephones (47), at no extra charge with purchase of ten new service lines. Staff is recommending approval of the contract for services with US Cellular. RECOMMENDED ACTION: Award cellular telephone contract to US Cellular for one year commencing on February 22,2001. ALTERNATIVE COUNCIL POLICY OPTIONS: Direct Staff to pursue other options Citizen Advised: N/A Requested by: Prepared by: Coordinated with: Attachment: Albert T. Fierro, Assistant City Manager Candace Horsley, City Manager Summary proposal from US Cellular A r OW : Candace Ho~sJe~,,~C~if~ ~a nager Cost per Cost per Included Host Line Minimum Maximum Additional Add'l Minutes Access # of Lines # of Lines Line Minute 5000 $400 5 Per Bid $15.00 $0.20 $0.0800 Average Total Cost Cost Per User $650 $21.67 $7oo $2o.oo $750 $18.75 $800 $17.78 $850 $17.00 $9oo $15.oo # of Users Per Month 3O 35 4O 45 5O 6O Average Average Cost Per Cost Per Minutes Add'l Min. per User Minute $0.13 167 $0.20 $0.14 143 $0.20 $0.15 125 $0.20 $0.16 111 $0.20 $0.17 100 $0.20 $0.18 83 $o.2o This rate plan includes the first five service lines. Additional service lines will be $15.00 minus a $5.00 credit per month. Nokia 5120 digital phones will be priced at $9.95 each. If a minimum of 10 additional service lines are added at this time, all new Nokia 5120 phones for this account will be at no charge. This offer expires March 15, 2001 Additional "buckets" of 1,000 minutes can be purchased as a vertical feature for $100. $ 0.10 per min 10 Western States, no roaming (see coverage map). Features include: First Inbound Minute Free, Caller ID and Message Waiting Indicator (where available), Call Forwarding,. 3-Way Conference Calling, Detailed Billing, USCC Message Center (voice mail) and Toll Free Calling (see coverage map). National Long Distance Toll Free may be added At $4.95 per service line. All calls must originate in U. S. Cellular Pacific Northwest market areas (see coverage map). Above rates are plus taxes, 911 surcharges, roaming, toll icharges and universal service fund charges. Credit approval required. Twelve month service agreement required. Item No. 6 ± Date: February 21,2001 AGENDA SUMMARY REPORT SUBJECT: Authorize the City Manager to Execute Confirmation Agreement between Calpine Energy Services, L.P. and the City of Ukiah for the Purchase of 2 Mw. REPORT: The City of Ukiah needs additional capacity to meet current loading conditions of the electrical demand within the city. This increased demand is due to load growth within the city. The Electric Utility has maintained a capacity shortage position during the summer months, in order to defer the investment in additional generation. We have been satisfying this shortage by buying additional power from the spot market during these summer months. This market power typically could be purchased for 60 to 65 $/Mwh. The power shortage within California has significantly changed the market for firm capacity, resulting in a major increase in the spot market price of on-peak power. Year ahead pricing for on-peak capacity currently is in the $140 to $160 per Mwh range. In addition, PG&E has requested that the Federal Energy Regulatory Commission grant rate relieve under their contract 2948A with the Western Area Power Administration ( WAPA ). Under 2948A PG&E supplies firming energy for WAPA customers, like Ukiah. If PG&E is granted rate relieve, which we believe has a high probability of occurring, power supplied by WAPA will also significantly increase, since this firming energy will be supplied at current market prices. If long-term contracts can be obtained, we believe that the price for WAPA power could move from $35/Mwh to $65/Mwh. However, there is possibility that if long-term contracts cannot be obtained, prices could reach the $140 to $160/Mwh range. The purchase of 2 Mw will reduce our exposure to the spot market in the summer months when rates will be at their highest levels. This 2 Mws along with our required reserve of 3.5 Mws will cover the summer capacity shortage experienced in 2000. In addition, we will be able to use the energy to partially offset price increases of WAPA energy above the $65/Mwh level. Since the city currently has surplus of energy, we will be able sell energy into the market, which would reduce the total cost of the purchase. ( Continued on Page 2 ) RECOMMENDED ACTION: Authorize the City Manager to Execute the Agreement Confirmation with Calpine Energy Service, L. P. for the Purchase of 2 Mws. ALTERNATIVE COUNCIL POLICY OPTIONS: Deny Authorization and Define Alternative. Citizen Advised: N/A Prepared by: Darryl L. Barnes, Director of Public Utilities Coordinated with: Candace Horsley, City Manager h__..a t with Calpine Energy, L.P. Attachment:l) Purc se Agr,~ APPROVED:( __''? ~~ (J-x Candace Horsley, City ~anager ( Page 2 ) This contract represents a 10-year commitment for 2 Mws of capacity and energy at $65/Mwh, which we believe will be significantly below the current forecasted market rate of $140/Mwh. The contract is a take or pay arrangement, however both energy and capacity can be sold during times they are not needed. The total cost of the contract to the City of Ukiah assuming no sale of excess power would be approximately $950,000 annually. If we were to purchase power on the spot market for only the months we are short, May through August, the cost would be approximately $810,000 annually, assuming a market price of $140/Mwh. Staff believes that with power sales taken into account, which could amount to approximately $300,000 per year, the total cost of this contract will be less than the spot market alternative. Therefore, staff recommends that the City of Ukiah execute this agreement. Sent by: N C P A 916 783 7693; 02/13/01 4:19PM;~ #389;Page 4/23 .aa · CALPINE ENERGY SERVICES, L.P. The Power of lnnovation Date: February 9, 200t · ro: Tom Lee From: Bitl Ross CALPINE ENERGY SERVICES, L.P. Subject: Transaction C, onfi]mation Fax: 916-783-7693 Phone: 925-600-2000 Fax: (925) 600-8924 TX#: Number of pages including cover sheet: If you.do not receive the number of pages indicated above, please call (925) 600-2000 Message: This is fl~¢ CAISO Confimaation Seller: CAI.PINE ENERGY SERVICES, L.P. Buyer: Northern California Power Agency (NCPA) on behalf of the following NCPA Members: Plumes Sierra Rural Electric Cooperative and Cities of Biggs, Gridley, Healdsburg, Lodi, Lompoc and Ukiah (collectively, the "Participants") NCPA shall act as agent on behalf of the Participants for ali matters under this Transaction Confirmation including, but not limited to, scheduling, billing, and payment processing. NCPA shall not be liable for any payments due from any Participant to Seller and the obligations of the Participants to Seller shall be several and not joint. Type of Transaction: CAISO Energy (.:ALS() l..'N I,.'R(iY [S liNER( iY WITIIOUT ANCII .I .ARY SllRVICES THAT IS SCHEDULI~D PURSUANT TO THI'~ AI'PLIC:ABI,I'; 'l'A~ll.i: AND PROTOCOl. PROVISIONS OF THE C. ALIFORNIA INDEPENDENT SY.',;'FI,.'M O['EI~,A'Ft~< ("c'^~SO") OR ITS .qtJCCli.~SOl. t. DY TIIE PARTII~S' SC. HIgDULE C(')ORI)INA'I'()Rs ^Nl) [S CONFII~MED BY 'I'Ht~ CAISO AS A FINAL SCH£DULE. UPON CONFIRMA'I'I()N t)F A FINAl..SCHI£IJULI.:. TH1;. ENER¢..W IS DEEM£D TO HAVE BBF. N DI;.LIVIJRED ANI) Ri,A:I:.IVI,;[3; 'I'H]'.' ONLY I~XCtJ-qF. FOR I-'AII..IJRI! TO DBLIVER O!t. RECEIVE £Ni3,RG¥ SHALl., BI! AN UN(X)NI'I~.~.)t.t.AIq[,F. FOR('Ii AFI"I~(J'I'ING T)'W. C^ISO. ANY UNINSTRUCTED 1MBALANCIi ,,~l_. PRIVII,EGED AND {.;O.NI,'II)EINTIAL The infim'nation containext in this fi~c$imile is intended for fl~e named recipient only. It may contain privileged and cont'id, ential information. 11' you are not the intended recipient, ymt taus! aol: copy, distribute or take action itt reliance on it. If you have received this facsimile in error, please notify us immediately al (800) 359- I.:'dalicl Dixon~Cm~[rac~..~\NCl"A Call~hluh'a,'~.q (}2-Il 6700 Kull ('e~ler Pat'kway, Suite 200, Plaasanton, CA 94566 Sent .by: N C P A 916 783 7693; 02/13/01 4:19PM;JetraX #389;Page 5/23 ENI:;R. GY CHAI~.GE WHICH P, ESL:I.;I'.'t F~OM 'FHD; I;'AtLURE OF A PARTY TO DELIVER OR R£CEIVi-: ENIi. R(iY PURSUANT TO A FINAL SCHEDI.JLii SHALL BE ATTR. IBLf'TED TO ~UCH PARTY. tN ADDITION, 'l'l.ll.i FAll .[JR.E t]IF THE (:ALSO TO CONFIRM A FINAL SCHEDUL~ FOR ANY REASON OTI'IE[t THAN ANY ACf' OR ()MISSION BY EITHER, PARTY OR H'S AGENTS SHALL BE DEEMED TI) 81'.' AN EVENT OF LINC()NTROLLABLK FORCE AFFE(.~'ING THE CAI$O. F, NF, RGY DI,;LIVt';RtES SHAI.t, gE SCHEIH. JL£L) WITH THE CAISO AS A SCHEDULE C(.IOP, I'}iNATOR. 'fO SCHI(I)ULE COOR, DINA'I'OR TRANSAC:I'ION. SCHEDULING T[MHLINE$,S SHAI,L BI:, CON$1,.qTI;.NI' WITH CAI,qO TARIFFS, PROTOCOLS, OPERATING PK(.K.'EDUP,.ES. ANt) SCHI£DULIN{} PRA{...'TICI:,$ AND'I'HE ,qCHHDtJLING I{IOHTS SET FORTH HEREIN. FOR PURP().";li~i t)FTHI.q TRANSACTION. CAISO ENERGY 8I-IALL Bl¢ TREATED AS FIRM POWER ,SOLD ?URSUANT TI) .ql;RVICE SCHEDULE C OF THE WflPP AGREEMENT (DEFINEI) BELOW) FOR £'A{.CULA'rIN(i I)AMAGIi$ AS SET FORTH {N .";EC'I'ION 2l .3 OF THIi WSPP ACSRF. EMENT. "ANCILLARY S{';RVI( 'ii.'4" MEANS SPINNING RESERVES, NON-gPINNING RESERVES, Rii(.}Ui.ATION AND RI~PLAC.)'iMENT Ag THOSE TERMS ARE DEFINED BY THE CAIS()TAIl. iFF AND ?R()'{'OCO1 .S'. "FINAL ,qCHEI)U LF," }{AN THE MEANINI¢i .'qt'Yl' FORTH 1N THE CAI80 TARIFF. "SCliEDUI..F. ('(X)I~.I. HNAT(}R" HAS Ti IE MEANING gET FORTH IN ]'HE CAI,SO TARIFF. "UN[NSTRUL'.TIii} iMBALANCE ENERgiY" {-lAS THE MHANING SET FORTH IN THE CAISO TARIFF. "UNCON'I'ROLLAIS{ .}". F()R¢:i£" tlA.'t THF. MI:ANINO SET FORTH tNTI{E CAI$O TARIFF. QUANTITY: 45 MWS ATC PLUS 3 MWS AS A DAY-AHEAD CALL OPTION' TOTAl, QUANTITY: 3,944, [ 60 MWHS (APPROXIM ATE) DELIVERY RATE: 4S MWS AROUND THE CLOCK 3 MWS AS A DAY-AHEAD CALL OPTION DEI. JYERY PERIOD: · ! AN UARY i, 2002THROUGH DECEMBER 31,2011 . PRICE ($MWH): $65.00 PER MWlt DELIVERY POINT(S): NP-15 OR AS MUTUALLY AGREED TO SCHEDULING: SC TO SC TRADE THE DAY-AHEAD CALL OPTION MUST BE EXERCISED BY 7:00AM PPT (OR AIS MUTUAI,I~Y AGREED TO), INCLLrDING THE ABIIATY TO SCHEDULE THE DAY-AHEAD CALL OPTION AS AN ANCIIJ~ARY SERVICE (WItEN THIS CAPABILITY BECOMES AVAILABIAg UNDER CAISO SCHEDULING PROTOCOLS OR ITS SUCCESSOR). ADDITIONALLY, TH E DAY-AREAD CALL OPTION MAY ONl ~Y BE EXERCISED FOR THE FULL QUANTITY OF 3 MWS; NO SMAI.I~ER INCREMENTS ARE PERMISSIBI~E. TRANSMISSION PATH: N/A FORM OI;' AGREEMENT: ALL PARTIES AGREE TO COMPLY WITH THE TERMS AND CONDITIONS Of THE WESTERN SYSTEMS POWER POOL AGRI-~I~MENT (VERSION EFFECTIVE JULY 1. 2000) (THE %NSPP AGREEMENT"}. PROVIDED, HOWEVER, THE FOLLOWING SP£CIAL PROVISIONS SHALL APPLY: I. In Section 27, Creditworthiness, delete all words in the first sentence after thc phrase, "(but subject to the First Party's acceptance based alan rea.,~onably ~xercised discretion)," and PRIVI I,ECED AND CONFIDENTIAL Thc information contained in this lkcsimile is intended for the named recipient only. It may contain privileged and confidential information. If you ara not thc Ntonded recipient, you must not copy, ais~ibute or ~e ~y action in reliance on it. !{' you haw ru~civ=d this facsimile in =~or, please notit~ us i~ediat¢ly at (gO0) 359, L:\JanC~ Dixon\(k)ntract~\NCPA Calpinctrana 02-I I-( h'icil~y. Doc 6700 KoI[ k.'cnlcr Parkway) Suite 200, Pleasanttm, CA 9,4566 Sent bY: N C P A 916 783 7693; 02/13/01 4:19PM;~:~rax #389;Page 6/23 replace with the following words: "(a) as to Seller, ownership or control ol'a sufficient amotmt of generating capacity to provide assurance reasona.b]y acceptable to Buyer that Seller will be able to pe~rform its obligations under this Agreement to deliver product, and Co) as to Buyer, collater, l in the form of either cash, Letter(s) of Credit, or other security or assurance reasonably acceptable to .qcller that Buyer will be ~blc to perform i~s obligations under this A.greemen; m pay for the product delivered." 2, In Section 27, Crcditwo~lhincss, delete iht second sentence, Add the tbilowing language: "CA ISO Energy" means with respect to a Confirmation Agreement, a prodoct under which the Seller shall sell and the Buyer shall purchase a quantity of energy equal to the hourly quanfi ty withe ut Anci linty Services { as defined in the California tndependem System Operator CCAISO") Tariff) that is or will be scheduled as a schedule coordinator to schcdulu coordinalor ~ransaction pursuant to th~ applicable tariff and protocol provisions oft he CAIgO (as amended fi'om time lo time, thc "Turiff") for which the only excuse for failure to deliver or receive [s an "Uncontrollable Force" (as defined in the 'tariff3. 4. Add the attached Schedule M, A. "['he Parties agree to add thc tbtlowing dcfinitious in Article One. "Act" me,ms thc laws et' California "Governmental Entity or Public Power System" means a :municipality, county, governmental board, public power authority, public utility district, joirtt action agency, or other similar polil.ical subdivision or public entity of the United States, one or more States or territories or any ct)mbim~tion thereof. "Special Fund" means a fund ar account of the Governmental Entity or Public Power System scl aside and or pledged to ~atisf'y the Public Power System'-q obligations hereunder out of which amounts shall be paid to satisfy all of the Public Power System's obligations under this Master Agreement for thc entire Delivery Period. One. Thc following scntcncc shall be added to the end of thc definition of "Force Majeure" in Article If the Claiming ?at~.y is a (iovcrnmental Entity or Public Power Systc-'m, Force Majeure doe.~ not include any action ~ken hy thc Gowmmen~l Entity or Public Power System ~ i~ govcmmcn~l capacity. The Parties agree lo add thc ibltowing representations mtd warrantie~ to Section 10.2: Further and with respect to a Party that is a Governmental Emity or Public Power System, t~uch Governmental Entity or Public Power System rein'estate and warrants to the othc~r Party continuing throughout the term of this Master Agreement, with respect to this Mttster Agreement and each Transaction, as follows: (i) all acts nece~,qary to the valid execution, delivery and performance of this Master Agxeemmt, P R IV I I,EGED AN D CONFIDENTIAL Thc inf'om~ation contained in this fac,~imilc is intended for thc named recipient only. It may contain privileged and confidential information, If you arc not d~c intended rccipier~t, you must not copy, distribute or take any action in reliance on il. If you have received this 1hcsimile in error, please notify us immediately at (800) 359- l.:'Janet D:xon\C. ontraet~\NCPA Catpin¢tmn~. il2-Il ,('h'idlc¥.l)oc 6700 Kol[ ('.":l~Lur Parkway, Suite 200, Plcasanton, CA 94566 Sent by: N C P A 916 783 7693; 02/13/01 4:20PI91;~ #389;Page 7/23 D. includint~ without lirnicatlon, competitive bidding, public notice, election, referendum, prior appropriation or other required procedures has or will be taken m~d p~form~ required under thc Ac~ and thc Public Power System's ordin~ces, bylaws or o~er r~guiatio~.s, (ii) ali persmas making up thc governing b~y of Gov~en~i EngW or Public Power System are fl~e duly elected or appoh~tcd incumbents in their p~sitio~ I~old such positions in good ~landing in accordance with thc Act and other applicable law, (iii) entry into and performance of ~is Master Agreemcm by Govcmental Entity or Public Power System ~re for ;~ proper public pugose with~ the mean~g of the Act all oflaer relevant constitutional, organic or o~er governing documen~ ~d applicable taw, (iv) the term of Ibis Master A~eement does not ex~end beyond ~y app~cable limitation impe~ed [~y the Act or other relevant cot~titulionfl, organic or o~er gov~ning documents and applicable law, (v) ~e Public Power System's obligations to make payments hereunder are unsubordinated obligations and such pa~aents are Ca) o~rating and maintenance costs (or si~)~ilar designation) wh icla enj~y first p~[otiw of payment at all times under or are on a partly with any and att bond ordin~cea or indentures to which it is a pony, the Act and all other relevant constitutional, organic or omer governing dacumen~ and appiicahie law or Cb) othe~isc not subject to any prior ela~ under any and all bond o~dinances or indentures ~o which it ia a party, fl~e Act an6 alt o~er relcvanl constitutional, organic or other gove~ing documcnta and ~plicable law ~d ~e available withoul fimitafion or deduction m ~tisfy all Govemm~ml Entity or P~li.c Powe~ System' obligation~ hereunder and ~der each Transition or Ce) are to be mad~ solely from a Special Fund, (vi) ent~7 into and pedbnnance of this M~ter A~eement md each Transaction by thc Governmental Entity or Public Power ~y~lem will not adversely affect the exclusion lYtm~ gross income for fedex'al income t~ pu~oses of interest on obligation of Governmental Entity or Public Power System otherwise entitled to such exclusion, m~d (vii) obligations to make pa~en~ hereunder do not cunstitu~ ~y kind of indebtedness of (~o~'emmenu~l Entity or ?ubl[c Power System or create any kind of on, or security interest in, ~my property or revenues of Governmental Enti~ or Public Power System which, in eidaer..case, is p~scribed by any proviaion of the Act or any other relevant constitutional, org~mic or other govcm~g d~umcnt~ ~d applicable law, any order or judgment of m~y court or other agency of government applicable to it or itc asse~, or any contraclu~d restriction binding on or affecting it or any of its The PatxJes agree to acid file fhllt)wing sec:riel'tS to Aaicle Three: Section 3.4 Public Power.S,y, stem's Deliveries. Oa the Effeclive Date and ss a condition to the obligations of the other Party under this Agreement, Oovcmm~mtal Entity or Public Power .Sysiem shalt provide the other Party hereto (i) certified copies et' atl ordinances, resotutions, public notices and other documents evidencing the necessary 'authorizaaions with respect to the execution, delivery and performance by Governmental Entity or Public Power System of this Master Agreement mad (ii) an opinion of counsel for Governmenhd Entity or Public Power System, in form and substance reasonably satisfactory to the Otlaer Party, regarding the validity, binding effect and enforceability of this Master Agreement ~gainst (,;ovemmental Entity or Public Power System in respect of thc Act and all olhec relevant constitutional organic or other governing documents and applicabte h~w, Section 3..5 No hnmun, i.tT. Claim. Qovcrnm~ntal Entip/ or P~blic Power Syste, m wan'Ohm and covemlnts that with respect to its t;ontracmal obligations hereunder and perfi~rmance thereof, il will not ctaim immunity on the grounds of sovereignty or .~imilar t~rounds with respect to itself or its revenues or assets from Ca) suit, Cb) jurisdiction of court (including ~ ~;o~rt located ottt,~ide the jurisdiction of its organizationl, PRI¥1I,EC. ED AND CONFIDENTIAL The information contained in Ibis fi~csimile is intended t'or the named recipient only. It may contain privileged and confidemial int~rmatlon. If you are not ~he intended recipient, you must not copy, distribute or take any action in reliance on it. If you havu received this facsimile in error, please notify us hnmediately at (800) 359, L:'tJ,uwt Dixon\Conlmct.s'xNCl~^ Culpinets'an~_02-I I-( {rldiey. Do~: 6700 Koll C~nter Parkway, Suite 200, Ploasanton, CA 94566 Sent by: N C P A 916 783 7693; 02/13/01 4:20PM;~Cr-~ #389;Page 8/23 (c) relief' by way of injunction, order for specific performance or recovery of property, (d) attachment of asset,~, or to) execution or enforcement of any judgment. E. If thc appropriate box is checked on the Cover Sheet, as m~ alternative m selecting one of tile options under Section g,3, the Parlies agree to add the following section lo Arti.ele Three: Section 3.6 (iovernmenml Entiw or Public Power System Security. With respecl to each Tnmsaction, Governmental Entity or Public Power System shall either ti) h~ve creeled and .,;ct aside a Special Fund or (ii) upon execution of ~is Master Agreement and prior to thc commeneemen! of each subsequent fiscal year of Governmental Entily or Public Power System during any Delivery Period. have obtained all nt:~essary budgetary approvals and certifications for payment of all of its obligations under this Master Agreement ~or such fisca~ year; any breach of thi~ provision shall be deemed to hart: arisen during a fiscal period of Oovemmental Entity or l%bl. ic Power System tot' which budgeta~ry approval or cerdlication of its oNigation~ under INs Master Agreement is in effect and, notwithstanding anything to the contrary in Article Four, an Early Termination Date shall automatically and without fi~rther notice o~etu hereunder as of such date wherein Governmental Entity or I-'ublic Power System shall be treated as the Defaulting Party. Governmtmtal F. ntity or Public Power System shall have allocated to the Special Fund ct its general ~hn~ ,~ revenue base that is adequate to cover Public Power System's payment oNigations hereunder ~roughout the entire Delivery Peri. od. F. If thc appropriate boa is checked on the Cover Sheet, the Parties agree to add ~e following section Article Eight: (;. Section 8.4 Governmental Security. As security for payment and performance of PuNic Power System's obligations hereunder, PuNic Power System hereby pledgea, ~ets over, assigns and grants to the other Pa~W a scc~ity interest in all of Public Pow~ System's right, title and interest in and to [speci~ collaleral]. The Parties agree to add the fo}lowing sentence at the end of Section 10.6 - Governing LaW: NOTWITHSTANDINti Tltt£ FOREGOING, IN RESPECT OF THE APPLICABILITY OF THE ACt' Ag I-[ER. EIN PR()VIDEr~, THE LAWS OF THE STATE OF C^LIFORNIA~ SHALL APPI.Y. OTHER: SUBJECT TO CAI,PINE RISK MANAGEMENT COMMI'I-I'EE APPROVAL AND FINAL CREDIT APPROVAL ALI. NOTICES: lnvoice,~: Catpinc Energy Services, L.P. 700 Louisiana Street Houston, TX 77002 INSERT RIILI!VANT STATE FOR ({OVERNMENTAL ENTITY OR PUBLIC POWER SYSTEM. PRIVI!,EGED AND CONFIDENTIAL The information contained in thi~ fac,~imile is intended for thc muned recipient only. It may contain privileged mid contidentJal information, if you arc not the intended recipient, you must not copy, distribute or take any action in reliance on it. 1t' you have received lhis facsimile in error, ple~¢ notify us imm~iatcly at (800) 359- L:Yunct l)ixon',C, ontra~\NCPA C'alpinotrun~..j{2-I l-tiridl~y. Doc 6700 K,II (.'.m~ter Parkway, Suite 200, Pl~.,tanton, CA 94566 Sent by: N C P A 916 783 7693; 02/13/01 4:20PM;,~-Oj( #389;Page 9/23 Attn: Contract Administration Phone: - (713) $30.2000 Fac.4mile: (? 13) bt30-$740 Dun~: ! 1.231-0~76 l:ederal Tax ID N~b~r: 770397022 Schedl~iing: Atln: Scheduling Phone: (713) $30-8642 Facsimile: (713) 830-g722 Wire Transfer: BNK: tJnion Ba~k of(;alifornia ABA: 122 000 496 A(?CT: 316 001 9726 Credit and Collections: Attn: Corporate Credit Manager Phone; (713) 830-8877 Facsimile: (713) 830-200t ALL NOTICES: NORTHERN CALIFORNIA P()WER AGENCY IR0 CIRBY W'AY ROSEVILLE, CA 95678 GENERAL INFO: A'ITN: AL PARSONS OR 'I"OM LEE (916) 781.3636 (916) ?~;1-4255 (FAX.) BILLING & INVOICES: ATTN: DEAN I-[, PARK (916) 7814224 SC[-IEI'iI[ILING: KEVIN MCMAHAN (916) 786-0123 (916) 781-4239 (}:AX) DISPATCH: FRED YOUNG (g 16) 781 4284 (916) 781-4226 (FAX) WIRE TRANSFER & CREDI'f/COI.I.EC'FIONS: GWEN EVANS (916) 7814231 PRIVILEGED AND CONFIDENTIAl, The information contain~i in this facsimile is intended for thc named recipi~r~t only. It may contain privileged and conlidential information. If you a~ not the intendc4 recipi,nt, you must not copy, dis~bute or ~* ~y ~t~tion in reliance on it. If you have received this facsimile in c~ot, plea~ noO~ m i~agly at (800) 359- L:~a.ot l)ixon~ntmc~NCPA Calpinetr~ms_02-1 I-(ffidNy. Do~ 6700 Koll Ce,,t~,' Parkway, Suite 200, ?lca~amon, C.A 94566 Sent by: N C P A 916 783 7693; 02/13/01 4:21PM;~ #389;Page 10/23 NCPA IS PROVIDING 'I'[IE FOLLOWING CONFIRMATION: THE CI'I:IES OF BIGGS, GR.IDLEY, HEALDSI~'0 Il.G, LODI, LOMPOC, & URIAH AND PLUMAS SIERRA RURAL ELECTRiC C. OOPERATIVE, THE PARTICIPANTS, HAVE AUTHOi~IZED NCPA TO CONFIRM THE TERMS A N£) C()NI)ITIONS OF THIS CAL?INE TRANSACTi'ON ON THEIR BEHALF. EACH OF TIlE PARTICIPANTS WILL INDIVIDUALLY SIGN AND EXECUTE ITS APPROPRIATE CONF1RM NOIIC. E. PAYMENT FOR ALL ENERGY SCHEDULED UNDER THIS (.'ALPINE TRANSACTION WILL BE PRORATED TO EACH PARTICIPANT ACCORDING TO THE MEGAWATTS PtJRCHASED FOR EACH ?ARTICULAR PARTICIPANT AS LISTED IN THE 'FABLE BELOW. , C.'ITY ()F 1.O .1 BI£TCsS CITY OF 2,0 .1 G~DLEY CITY OF 3,O HEALDSBURG CITY OF LODI 25.0, CITY OF 10.0 .7 LOMPOC PI.UMAS SIENA 2.0 [ KU R A L ' COOPERATIVE crrY OF 2.0 .1 UK[AH 'rOT~ aS.0 3.0 3UNT OF CALI, OPTION' ,NSACTION MWS Agr¢~ and accepted, CALPINE ENERGY SERVICES, 1..P. CALP1N E Transaction Agreed and accepted, PRI VI I.E(';iED AND CON F! DENTIAL "l'ke informntion uontained in this facsimile is intend,d for th= named recipient only. It may contain privileged. and confidential information. If you are Ilo! the intended recipient, you mL~t not copy, distribute or lake any action in reliance un it. If you have received this facsimile in ercor, please notify us ira. mediately at (800} 359- s ] I ~i and ralllf'tl I'lla t~fqgillal It3 The. ,q~mle. r by mail. I ,:Lla~,t I)ixon\C:an~raots\NCPA Calpint~rana 02-I l-Ofidlcy.Oo¢ 6700 Kull (.'.unt~r Parkway, Suite 200, Plea~anmn, CA 94566 Sent by: N C P A 916 783 7693; 02/13/01 4:23PM;Jeff-OX #389;Page 22/23 CALPINE Transaction Agreed and accepted, City of Ukiah, Signature: .................. Date: Title: PRIVILEGED AND CONFIDENTIAl, The informution contained in this hc$imile is intended fi~r the named recipient only, It may contain privileged and confidential intbrmation. If you ace no! tho intended recipient, you must not copy, distxibute or take any action in reliance on it. If you have received this facsimile in error, please notify us immediately at (800) 359, 51 I 5 and return the original tn the sender hy mail. I.:k,hnel Di;mn\C:omracta~N(TPA Call)incli,~ns...O2.. t l-Gridloy. Du< 6"/00 Koll Center Parkway, Suite 200, Plcusanton, CA 94566 ITEM NO. DATE: February 21, 2001 AGENDA SUMMARY REPORT SUBJECT: AWARD OF BID FOR ANNUAL CONTRACT FOR CHLORINE PRODUCTS TO SIERRA CHEMICAL COMPANY FOR THE SUM OF $82.00 FOR 150 LB. CYLINDERS AND $365.00 FOR 1 TON CYLINDERS REPORT: Each year it is necessary to purchase chlorine products in 1 50 lb. and 1 ton cylinders. Chlorine is a chemical necessary to meet State of California Water Quality standards and is used in the daily operations of the water and wastewater treatment facilities. A Request for Quotation for the purchase of chlorine products on an as needed basis was written for firm unit prices within one year from date of award. Bid packages were mailed to five suppliers. Two bids were returned and opened by the City Clerk on February 13, 2001. Sierra Chemical Company is the Iow bidder with a bid price of $82.00 for 1 50 lb. cylinders and $365.00 for 1 ton cylinders. This equates to a total annual estimated cost of $26,780.00. $122,000 is budgeted in Sewer Account 61 2.3580.520.000 and $60,000 is budgeted in Water Account 820.3908.520.000 for the purchase of chemicals. There are currently no local suppliers for this product. RECOMMENDED ACTION: Award bid to Sierra Chemical Company for the amount of $82.00 for 1 50 lb. cylinders and $365.00 for 1 ton cylinders. ALTERNATIVE COUNCIL POLICY OPTIONS: Reject bids and refer back to staff. Citizen Advised: N/A Requested by: Darryl Barnes, Director of Public Utilities Prepared by: George Borecky, Water and Sewer Operations Superintendent~,~ Coordinated with' Candace Horsley, City Manager Attachments: Bid Tabulation APPROVED:~_~' I,, ./~. _ ,,_ Candace Horsley, ~Cit~ Manager ITEM NO. 6k DATE: February 21, 2000 AGENDA SUMMARY REPORT SUBJECT: AWARD THE BID FOR LIQUID FERRIC CHLORIDE TO KEMIRON PACIFIC, INC. FOR THE SUM OF $374.85 PER DRY TON. REPORT: Each year it is necessary to purchase approximately 150 tons of 40% solution liquid ferric chloride for use at the wastewater treatment plant. Liquid ferric chloride is used as the primary coagulant in the advanced wastewater treatment process. Total quantities are an estimate of annual usage. Orders are placed on an as needed basis by wastewater treatment plant personnel. Requests for Quotations through the formal bid process were sent to eight chemical suppliers. One bid was returned and opened by the City Clerk on February 13, 2001. This bid is from Kemiron Pacific, Inc. for $374.85 per dry ton. There are currently no local suppliers for this chemical. Staff recommends that the bid be awarded to Kemiron Pacific, Inc. for $374.85 per dry ton which equates to an annual estimated cost of $22,491.00. $122,000 was budgeted in the Sewer Account 612.3580.520.000 for the purchase of chemicals. RECOMMENDED ACTION: Award the bid for Liquid Ferric Chloride to Kemiron Pacific, Inc. for the amount of $374.85 per dry ton. ALTERNATIVE COUNCIL POLICY OPTIONS: Reject bid and refer back to staff. Citizen Advised: N/A Requested by: Darryl L. Barnes, Director of Public Utilities Prepared by: George Borecky, Water/Sewer Operations Superintendent Coordinated with: Candace Horsley, City Manager Attachments: None APPROVE .1~~~~ Candace Horsl~, City IV~nager AGENDA DATE: Sa ITEM NO. February 21,2001 SUMMARY REPORT SUBJECT: STATUS REPORT CONCERNING THE GOLDEN PROPERTY ABATEMENT AT 190 RUPE STREET (APN 003-140-01,) SUMMARY: On February 7, 2001, staff provided the City Council with a Status Report concerning the nuisance abatement project on the Golden property at 190 Rupe Street. The property owner assured the Council that she had reached agreement with a contractor to demolish both the Foster Freeze and C.E.D. buildings, but that an exact timeframe had not yet been established. The Council expressed frustration regarding how long the demolition process was taking, and debated whether or not to begin the public abatement process. After a lengthy discussion, the Council directed staff to return with another Status Report on February 21, 2001. The Council expressed the expectation that the property owner or contractor would provide staff with a date of when the demolitions would occur. On Thursday, February 15, 2001, the project contractor, Ernie Wipf indicated to staff that Ms. Golden was scheduled to sign a contract that day with his company to have the buildings demolished. He indicated that a copy of the signed contract would be submitted to staff prior to the City Council meeting on February 21, 2001. He indicated further than he anticipated that the demolition of the two buildings would begin on March 1, 2001, and would take approximately four to five working days. RECOMMENDED ACTION: Receive Status concerning the Golden property nuisance located at 190 Rupe Street (APN 003-140-01). ALTERNATIVE COUNCIL POLICY OPTION: Do not receive Status Report and provide direction to staff. Citizen Advised: Catherine Golden, property owner Requested by: Planning and Community Development Department Prepared by: Charley Stump, Director of Planning and Community Development Coordinated with: Candace Horsley, City Manager Attachments: APPROVED: Candace Horsley, City Manager ITEM NO. 8b DATE: February 21, 2001 AGENDA SUMMARY REPORT SUBJECT: CONSIDERATION AND DISCUSSION OF ALEX R. THOMAS JR., PLAZA FOUNTAIN REPACEMENT At the December 20, 2000 meeting the City Council directed staff to meet with the subcommittee of Mayor Ashiku and Councilmember Larson for the purpose identifying and returning to Council with alternative fountain concepts for the Alex R. Thomas Jr., Plaza. Based upon the direction of the subcommittee staff acquired information as to the cost and maintenance from design and installation contractors as well as other cities. The two types of fountains researched by staffwere fully interactive fountains, which would allow the public to walk through and/or play directly in the water and small Iow profile pool type fountains similar to the type in front of the Civic Center. During the previous discussion on December 20th, Council had expressed significant interest in the fully interactive designs. These types of fountains are generally designed with jets of water which shoot straight up from an at grade pad allowing the public to walk directly through the fountain area. The water source can be provided in either of two ways. The first method is a continuously fed system with a direct water connection and no recycling of water. Although the cost for this type of system is lower for both construction and maintenance, staff does not recommend this option as the water, once used, is discharged and not recycled. The second system is a recirculating system, which is illustrated in Attachment # 1. This design retains the discharged water in a vault where it is treated for chlorination and oxygenation then pressurized and reused. A small amount of water must be added to the vault from time to time due to evaporation and wind loss. RECOMMENDED ACTION: Discuss Plaza fountain replacement options and provide direction to staff as to further activity. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine fountain replacement options require further consideration and continue to future meeting. 2. Determine to not replace fountain at this time and move to direct staff appropriately. N/A City Council Larry W. DeKnoblough, Community Services Director~.. Candace Horsley, City Manager 1. Interactive fountain recirculating model schematic 2. Interactive fountain design photos 3. Pool design fountain photos 4. Design schemati~lannin9 Commission Chair Mike Correll APPROVED:~ Candace Horsley, Ci~ Manager LD/ZlP FOUNTAIN2.ASR Of the two types of operatin~ systems, staff believes the recirculatin~ system is more practical from a conservation perspective, however, because the water is retained and reused, it is subject to extensive public health standards consistent with the City's public swimmin~ pool. This condition would require periodic testin~ of the water for bacteria and water treatment chemical levels. In addition to the public health issues, maintenance on recirculatin~ systems may require specialized trainin~ related to confined spaces for maintenance on the under~round reservoir tank. The lowest cost staff was able to identify for an interactive fountain similar in size to our Plaza location was in Folsom, CA., which consists of a recirculatin~, seven :jet system and cost approximately $50,000. Photos of this fountain were unavailable, however, the photos provided in Attachment #2 are similar to the Folsom project. On the other end of the cost spectrum is the fountain bein~ built by the Town of Windsor as an anchor in their Town Green project at a cost of $250,000 and is designed with a much more comp[ex computerized system. A second option for the Council to consider is a Iow profile pool type fountain similar to the front of the Civic Center. There is a broad range of design options for this type of fountain relative to both the fountain body and spray pattern. Staff has provided several typical designs in Attachment #3. Also Piannin~ Commission Chair Mike Correll has offered a schematic of a design he has created which is included as Attachment #4. Based upon estimates staff has received the range of costs for a small pool fountains are ~enerally between $10,000 and $20,000 and could be designed and constructed for vandal resistance. In addition to the fountain options the Council may wish to consider other alternatives to a water element. One such alternative that had previously been discussed is to convert the fountain area to a large planter and possibly replace the fountain with an Oak tree dn~ed by benches. This alternative would increase shaded seatin~ in the park and could be accomplished for under $5,000. The previous fountain had been an essential element of the Park's design and provided an important contribution to the community's enjoyment of the Plaza. However, replacement cost, as well as on- ~oin~ maintenance requirements is a concern, particularly re~ardin~ the recirculatin~ interactive models. However, should the Council wish to proceed, staff is requestin~ direction as to which type of element is preferred and a maximum amount of funds to be expended. With direction, staff will then proceed with the issuance of a Request for Proposals (RFP) from various designers. Once the RFP's are received staff could then return the item to the Council for further consideration and action on both design and budget amendment. Re¢irculating Systems Recirculating Systems Water OdysseyTM recirculating systems offer an alternative to City Water systems. Since the design of a recirculating system is more complex than that of a City Water system, professional design assistance is recommended. Water OdysseyTM provides both the design and equipment to recirculate and sanitize the water. A typical recirculation system will be made up of three basic components: · The pumps, filtration, manifolds, valves, and controls that are designed for the individual Water OdysseyTM playground. · The water treatment system that ensures health safety. · A recirculation reservoir that includes a fill and drain system. The picture below illustrates the use of vaults to house equipment Main Vault This is a UL Listed equipment vault that houses the recirculation pump, filter and filter pump, control valves, water treatment controls, and the main control panel. These vaults have their own forced air ventilation system, a sump pump for the removal of incidental water, and a high water alarm to warn of potential flooding. Where an equipment room is available or preferred, UL Listed skid mounted systems can be provided. Chemical Treatment Vaults These vaults hold standard commercial containers of treatment chemicals. They are separated from the main equipment vault for safety and ease of service. They include specialized pumps and are a part of the automated water treatment system. Reservoir This is the basin that collects the water discharged by the play equipment and holds it for recirculation. This unit may be concrete poured-in-place construction or a prefabricated tank that is supplied as part of the overall system package. A Note About Health Safety Health safety is an important consideration when planning any aquatic playground http ://www. waterodyssey, corn/site_ 1/planning/recirculation/recirc_main. htm Recirculating Systems installation. This is particularly true for recirculation systems. All Water OdysseyTM recirculation system designs incorporate automated water treatment, monitoring systems, and quick water replacement capability. Factory design assistance is available and recommended. http ://www. watero dyssey, com/site_ 1/planning/recirculation/recirc_main. htm The Popper Play Scenario - When a child steps on the Launch PadTM activator, an array of six Moppet PoppetTM elements sequence in an apparently random pattern for a period of three minutes. Stepping on the Launch PadTM reinitiates the program. Particularly suited to smaller children. "' " MOPPET'POPPET W-028 x '.. '"'~- .......... .~' '"i"-... '"? "~ · ..~.~ : ............... · ~ ~ : ,, ,' \ I'~ , , : ., I : \., ./ '\, / , i "~. / ..... / ! j"' Nh-~UNCH PAD W-01/?'" / "; ; ' I \ ' '...,~ ....... 1, -., .... · ,,. ,, I.. ,~ / ~, ! ". x i . ".. '"x. .~. ~' ..." ........................... Dimensional Data and Hydraulics Qty. Cat. No. D~eriction Basil: Hydraulics. 6 W028 Moppet Poppet*'~2. 18 ~lpm/7 psi 1 w017 Launch PadTM n.a I WOC-TS6 Controller n.a. Total: 18 gpm/7 psi 1. Maximum flow rate. Since elements require activation to operate, actual water usage will be substantially less than shown. 2. The Popper includes (6) quick acting 24V solenoid valves and one pressure regulator. http://www, waterodyssey, corn/site_ 1/play_equipment/suites/popper. htm Page 1 of 1 Page 1 of 1 http ://www. hall-fount ains. com/mgPictures/large/int/1 .jpg 1/3/01 Attachment #3 · v ,,,.j .% . Item No. 9a Date: February 21,2001 AGENDA SUMMARY REPORT SUBJECT: Report on the Current Status of the Electric Utility and Possible Direction by Council Relative to Maintaining or Changing the Current Strategy. REPORT: In March 1999 the Council approved a rate strategy with the goal of achieving market rates as quickly as possible. To accomplish this goal the Rate Stabilization fund was established to set aside reserves to defease future debt payments, thus subsiding future rates in order to achieve lower forecasted market rates. Since that time the electric market in California has significantly changed. Due to the unavailability of power within California and limited supplies from surrounding states, it now appears that market rates will be significantly higher than the consultants anticipated in early 1999. Although the City of Ukiah's strategy is sound, changes are occurring that could have a significant impact on the current strategy. This status report defines the current status of the electric utility and outlines possible new strategies as they relate to the future events within the California energy markets. Based on this presentation, Council may wish to change or maintain the current strategy until unknowns in the market become clearer at a future date. These Strategies are outlined in the attached report, which will be presented to the Council during the presentation. RECOMMENDED ACTION: Receive Report and Direct Staff as to Council's Choice of Strategy. ALTERNATIVE COUNCIL POLICY OPTIONS: Define Alternative Strategy. Citizen Advised: N/A Requested by: Darryl L. Barnes, Director of Public Utilities Coordinated with: Candace Horsley, City Manager Attachment: 1) Workshop Report APPROVED! can~ace Horsley, ~ity~Manager City of Ukiah Electric Utility Evaluation of the Electric Utility Strategy for the City of Ukiah February 21, 2001 Evaluation of the Electric Utility Strategy for the City of Ukiah Significant changes have occurred in electric utilities for both California and the City of Ukiah since the last electric rate changes in 1995. Deregulation of California's electric market, which began in 1996, has not resulted in lower electric rates as anticipated. PG&E's system average rates are currently $.1130 per kWh following a 9% surcharge increase. Their request for a total increase of 23% will result in an additional 14% increase to $.1288 kWh. In 1999, rate stabilization reserves were set aside to enable Ukiah to meet projected lower market rates by 2007. These reserves would allow rate reduction buy-downs or be used to offset expenses that would have the effect of raising rates. The anticipated 2000-2001 fiscal year-end balances for the electric utility indicates the rate stabilization reserves will be $9,795,677 as of June 30, 2001. Ukiah has worked hard to position its electric utility to be competitive in California's electric retail market. Investments were made in generation and transmission projects that would ensure an adequate supply of electricity at lowest possible rates. Following these investments and changes in Ukiah's economic policies, such as the rate stabilization reserves, now is an appropriate time to re-examine the city's electric rates. One of the goals in the "Electric Utility Mission Statement" for the City of Ukiah is to maintain the lowest possible electric rates to meet the economic requirements of the electric system. Alternative rate strategies were evaluated to determine the lowest possible rate that could be held stable for a number of years and still maintain sufficient reserves to cover extraordinary expenses. Cost and Revenue Analysis The first step in the analysis was to determine the current electric costs and revenues per kWh. Then, four different rate strategies were analyzed to determine the feasibility of lowering the system average electric rate and the effect on the rate stabilization reserves. The expenses which determine the cost of electricity include: 1) generation and transmission, 2) distribution, and 3) indirect expenses. The generation- transmission charges are related to the cost of producing and transmitting energy into the City of Ukiah to satisfy customer load requirements. This includes those generation units partly owned by the City of Ukiah and operated by the Northern California Power Agency (NCPA), Lake Mendocino that is totally owned by the City of Ukiah and purchased power contracts between the City of Ukiah and other energy providers, such as the Western Area Power Administration (WAPA). The distribution portion of the rate consists of charges that are related to the distribution of the energy within the city. These costs include construction of new infrastructure required for new customers, construction for rebuilding existing distribution lines, system maintenance and administrative overhead related to electric operations, such as engineering. Indirect expenses relate to those charges required to conduct business, but not directly related to the production and distribution of electricity. These charges include: billing and collections, meter reading, purchasing, dispatching, franchise fee, Public Benefits Charge and other interdepartmental transfers related to services provided to the electric utility. The total amount of kilowatt-hours sold by Ukiah to its customers and total amount of charges booked for all rate schedules were determined from the "Electric Statistics Report" for fiscal year 1999-2000. The cost per kWh was calculated by dividing the total expenses by the total amount of kilowatt-hours sold. The revenue per kWh was calculated by dividing the total amount of charges booked less the Public Benefit Charge by the total amount of kilowatt- hours sold. Analysis of the Current Rate Strategy The current rate strategy along with previously projected market rate and Ukiah's cost-based rate are shown in figure 1. The rate strategy approved in 1999 was to hold electric rates constant until 2007 and then reduce to the market rate. Deregulation and power supply shortages have increased purchased power costs causing both Ukiah's cost-based rate and the market rate to increase. Ukiah's monthly electric energy use (load) and the amount of electric energy available for use are shown on figure 2. The electric energy sources include the generation units partly owned by Ukiah and operated by NCPA and purchased power contracts with energy providers, such as WAPA. For 2000, there was a positive balance for energy use with the amount available exceeding the amount used. Though there was a positive balance for energy use, there was a shortage in maximum demand for electric power (peak load) for May through September last year, shown on figure 3. To cover the shortage, additional power will need to be purchased. As a hedge against future cost increases, Ukiah has indicated a commitment to a ten-year contract beginning in 2001, to cover anticipated shortages. This will increase the purchased power cost by $1.2 million beginning in fiscal year 2001-2002. Also, firming energy from PG&E could be unavailable to WAPA under contract 2948A. Make-up power will have to be purchased at market rates. This is expected to increase purchased power costs by $1 million per year beginning in fiscal year 2001-2002. This cost assumption is based on a market rate of $60 per MWh, which is double the current rate under contract 2948A. Actual firming energy costs could be higher than the $60 per MWh cost assumption. The effect of increased purchased power costs on cost-based rates is shown on figure 4. For fiscal year 2001-2002, the cost-based rate will increase over 19%, with an average increase over 25% for the next 24 years. Under the higher cost- based rates, the current rate strategy to be at market rates in 2007 would deplete the rate stabilization reserves within one year, as shown on figure 5. Rates would then revert to higher cost-based rates to cover expenses. Alternative rate strategies were investigated that would allow stable, lower rates without resulting in future rate increases. Analysis of Alternative Rate Strategies Four different rate strategies were analyzed to determine the feasibility of lowering the system average electric rate and the effect on the rate stabilization reserves. The analysis projected rates, load, and expenses from 2001 to 2025. The assumptions used to make these projections were: o NCPA long-term, firm contracts with WAPA expire in 2005. To mitigate future cost increases, additional power was purchased. This will increase purchased power costs by $1.2 million per year. . Unavailability of firming energy for WAPA from PG&E under contract 2948A. Make-up power will cost an additional $1 million per year based on a market rate of $60 per MWh. 3. Public Benefit charge mandated by AB 1890 ends 01/01/2002. 4. No change in electric utility manpower levels. 5. Transfer of $1,306,196 to the rate stabilization reserves occurs as budgeted on 6/30/2001. 6. Rate stabilization account continues to earn 5% annual compound interest. 7. Modest growth rate in energy sales. Rate Strategy #1 The first strategy analyzed was the most conservative. Current rates were maintained until 2007 and then reduced by 10%. This strategy would lower the system average rate in 2007 from $.1266 per kWh to $.1140 per kWh. The rate stabilization reserves would be used to cover the shortfall between the rate revenue and expenses. From 2001 to 2007, the reserves would decrease from $9.8 million to $8.6 million. The total draw down from 2001 to 2025 would be $7.6 million with the reserves never falling below $800,000. This strategy is shown in figure 6. Rate Strategy #2 The second strategy lowered the system average rate 5% from $.1266 to $.1202, effective July 1, 2001. This rate was held stable to 2013, then rates were reduced another 5%. The rate stabilization reserves would be used to cover the shortfall between the rate revenue and expenses. From 2001 to 2013, the reserves would decrease from $9.8 million to $4.5 million. The total draw down from 2001 to 2025 would be $7.6 million with the reserves never falling below $500,000. This strategy is shown in figure 7. Rate Strategy #3 A third strategy lowered the system average rate 10% from $.1266 to $. 1140, effective July 1, 2001. The rate stabilization reserves would be used to cover the shortfall between the rate revenue and expenses. The system average rate of $.1140 could be held stable through 2007 at which time the rate stabilization reserves would be exhausted. Rates would then increase to higher cost-based rates to cover expenses. This strategy is shown in figure 8. Rate Strategy #4 The fourth strategy analyzed was the most aggressive. The goal was to determine the lowest possible, three-year system average rate. Based on current projections for the rate stabilization reserves, the system average rate could be lowered to $.0815 and held stable for three years. The reserves would be exhausted in 2004, after which rates would revert to higher cost-based rates to cover expenses. This strategy is shown in figure 9. The effect of the rate strategies on the rate stabilization reserves is summarized in table 1. The amount remaining in the reserve account for critical years is shown, as well as the total amount withdrawn from the reserves. Possible Risk Factors to Rate Stabilization Reserves In each of the alternative rate strategies, the system average rate was below cost. Below cost rates require withdrawing funds from the rate stabilization reserves to cover the shortfall between the electric rate revenues and the cost of providing the electricity. This is one of the designated purposes for the reserves. However, the other designated purpose is to offset expenses that would have the effect of raising rates. Withdrawing reserves for rate reduction buy-downs should be balanced with the need to offset future expenses. Possible future expenses created by the instability in California's electric market rates as well as other financial risks to the rate stabilization reserves are believed to be: 1. Required participation in new generation and transmission facilities as a result of changes in WAPA contract or significant load growth. 2. Loss of a major NCPA generating unit would increase costs due to: a. replacement of lost power with higher cost power at market rates b. cost to pay for repairs 3. Unavailability of lower cost hydroelectric power due to a dry weather year, which would require buying make-up power at market rates. 4. Replacement of major items of equipment, such as: a. generating equipment at Lake Mendocino Hydroelectric project b. substation transformers due to failure 5. Major modifications to Lake Mendocino Hydroelectric project due to new U.S. Army Corps of Engineers requirements. 6. Loss of commercial customers due to an economic recession. Recommendation Should it be the City Council's desire to lower rates for the next fiscal year, staff would recommend not lowering rates below the 5% rate level outlined in rate strategy #2. Electric Utility Mission Statement Improve the reliability of the electric system to reduce the number and duration of outages to improve revenue generation and customer satisfaction. Maintain the highest level of safety for both our customers and our employees. Maintain the lowest possible rates to meet the economic requirements of the electric system. Assure that the City is obtaining complete revenues for the energy sold by maintaining accurate meters. Maintain maximum generating output from the Lake Mendocino Hydroelectric Project. Provide the necessary electric utility infrastructure for new construction projects in a timely and coordinated manner. Provide related services in a timely and courteous manner to all electric customers. I I I ! ! I ! I I I ! ! 143 0 1.0 0 I~0 0 ~ ~ ~ ~ ~ ~ 0 0 0 0 0 0 o ~o ~ o ~o o o oo oo o o t~o~ 6tOE ~to~ EtOg t tOg 600~ dO0g 900~ ~00~ tO0g ($) q~x .~ad lso:3 sJnoq-lleA~Ol!~l ! 'oeO '~o0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 7 E ! ! I ! ! ! ! tgog 6tOg dtOg 8tOg t tOg 600~ dO0g 900~ ~00~ o ~o o ~o o ~o o ~o o ~o o ~o o ~o o t O0g ~"- '~"- ~-- ~'- ~- '~'- '~"- '~'" '~-- 0 0 0 0 0 0 ($) q~N .~ed lso3 mi Cost per kWh ($) ~- ~- ~-- ~r- v- v- v- ,r-- 0 0 0 0 0 0 · 6~0~ ~tog t tog 600~ dO0g ~00~ ~00~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o to0g se.Jese~l uo!lez!l!qels ele~l c" ~ 0 ~ Z -o Cost per kWh ($) 0 0 0 0 0 0 0 0 0 0 0 0 6~0~ ZtOg 8tOg ¢tOg ttOg 600~ ZO0g ~00~ ~00~ o tO0g so~uoso~! uo!leZ!l!qels olel~! LO 0 0 Cost per kWh ($) ~ 0 mi') 0 I~) 0 ~ 0 ~ 0 143 0 ~ 0 03 03 C~I (~i '~- ~ 0 0 03 03 03 O0 !'.., I',-. ~ ,~- v- ,~- ~ ~ ~.- ~ 0 0 0 0 0 6~0~ dtOg 9tOg ~tOg 600~ dO0g 900~ ~00~ o tO0g se Jese l uonez)l!qms ele Cost per Kwh ($) (D 0 ~ (~1 ,_>.. I 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6tO~. dtog grog ttoE 600~ do0& ~o0~ ~00~ o to0g se~uese~l uo!lez!l!qels ele~l 0 0 · . (D 0 ~- 0 I Cost per kWh ($) 0 LO 0 LO 0 1.0 0 1.0 0 I~ 0 LO 0 LO 0 ~ Or) O0 04 ~ ~-- ~-- 0 0 O~ O~ O0 CO I'-- I'-- ~-- '~-- ~- ~-- ~-- ~-- ~-- ~-' ~-- 0 0 0 0 0 0 · - gO0~ _ ~00~ o o o o o o o o o o o tO0~ 0 0 0 0 0 0 0 0 0 0 ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 se~uese~! uoBez!l!qe1s elco! Table I - The Effect of Various Rate Strategies on the Rate Stabilization Reserves Rate Strategy #1 No change in rates to 2007, then reduce rates 10% 43% Reduction Geothermal Lake Mendo Beginning in Geo. debt debt paid off bond paid off End of Analysis 2006 2011 2019 of Analysis 2001 2007 2010 2018 2025 $9,795,677 $8,594,896 $4,799,737 $835,998 $2,303,792 (lowest amt.) Total Drawdown [$7,613,361I [ $7,642,172] [$9,795,677] [ $9,795,677J Rate Strategy #2 5% reduction in rates in FY 2001-2002 & FY 2013-2014 $9,795,677 $5,376,827 $3,199,205 $558,256 $2,153,505 (lowest amt.) Rate Strategy #3 10% reduction in rates in FY 2001-2002, then cost-based $9,795,677 $813,407 $0 $0 $0 Rate Strategy #4 Lowest rate possible to 2004, then cost-based rates $9,795,677 $0 $0 $0 $0 AGENDA SUMMARY 9b ITEM NO. DATE: FEBRUARY 21,2001 REPORT SUBJECT: ADOPTION OF RESOLUTION AUTHORIZING 2000-01 SECOND ROUND GRANT FUNDING FOR COMMUNITY BASED, NON-PROFIT ORGANIZATIONS In response to the City's solicitation, 15 entities applied (requests totaled $35,506) for the $10,575 available in the 2000-01 second round of grant funding to community based, non-profit organizations. These applications were reviewed by a committee composed of two Councilmembers and four staff members with recommendations to fund a portion or all of nine programs. Though each of the petitions was worthwhile, those programs recommended were viewed to have greater limitations on funding sources, addressed health, safety, or welfare issues, would assist or impact the greatest number of needy residents, met needs of youth and seniors, were related to activities specifically requested by the City, or the agency had not received funding in the last few years. A copy of the City Council resolution (no. 2001-22) approving the funding for this year's first round is attached for the Council's information. (Continued on page 2) RECOMMENDED ACTION: Adopt Resolution Authorizing 2000-01 Second Round Grant Funding for Community Based, Non-profit Organizations ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine different funding amounts are appropriate, identify changes, and adopt revised resolution. 2. Determine no funds are to be allocated at this time, do not adopt resolution, and provide direction to staff. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Applicants Applicants ~ Michael F. Harris, Risk Manager/Budget Officer Candace Horsley, City Manager 1. Resolution for adoption, page al; 2. First round funding Resolution (no. 2001-22), page a2; 3. Summary of Committee recommendations, page a3; 4. Applications from: (a) Butler Cherry Ranch Project, pages 1-10; (b) Community Care, pages 11-20; (c) Held Poage Library, pages 21-27; (d) The Humane Society for Inland Mendocino County, pages 22-32; (e) Literacy Volunteers of America, pages 33-39; (f) Mendocino Family and Youth Services, pages 40-49; (g) Mendocino Spay-Neuter Assistance Program, pages 50-54; (h) Nuestra Casa, pages 55-69; (i) People for People, Inc., pages 70-75; (j) Plowshares, pages 77-83; (k) Project Sanctuary, pages 84-94; (I) Special Olympics, pages 95-107; (m) Ukiah Community Center, pages 108-121; (n) Ukiah Players Theatre, pages 122-129; (o) Ukiah Senior Center, pages 130-133. APPROVED:k~----?/~~ ~... Candac~ Hc;rsley'~ Ci~ Manager February 21,2001 Resolution Allocating Funds to Community Based, Non-profit Organizations Page 2 The Committee's consensus recommendation for funding is: ORGANIZATION Held Poage Library Humane Society for Inland Mendocino County Mendocino Family and Youth Services Mendocino Spay-Neuter Assistance Program People for People, Inc. Plowshares Project Sanctuary Special Olympics Ukiah Community Center Total PROGRAM FUNDED Newspaper Microfilm Veterinary Bills After School Workshops and Activities Spay and Neuter Animals for Low Income Ukiah Residents Long-term Care Ombudsman Supplemental Hot Water System The Children's Project Softball Uniforms Community Garden Project AMOUNT $ 575 $ 5oo $1,ooo $ 5OO $ 2,000 $ 2,000 $ 2,000 $ 1,000 $1,ooo $'10,575 Staff recommends the City Council review the Committee's considerations and adopt the resolution with the allocations as recommended. mfh:asrcc01 0221CBO RESOLUTION NO. 2001- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING 2000-01 SECOND ROUND GRANT FUNDING FOR COMMUNITY BASED, NON-PROFIT ORGANIZATIONS WHEREAS, within the City of Ukiah there are many non-profit, community-based organizations which provide significant services to the citizens; and WHEREAS, these organizations are in need of financial assistance to continue serving their targeted populations; and WHEREAS, the City of Ukiah City Council desires to aid these agencies in light of their substantial contribution to the welfare of the City; and WHEREAS, the City of Ukiah General Fund has adequate capacity to fund $10,575 toward this effort; and WHEREAS, the City received 15 applications for funding under the Second Round Non-Profit, Community Based Organization Grant Assistance Program for 2000-01. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Ukiah does hereby authorize grant funding for 2000-01 second round in the following amounts to the following organizations: ORGANIZATION Held Poage Library Humane Society for Inland Mendocino County Mendocino Family and Youth Services Mendocino Spay-Neuter Assistance Program People for People, Inc. Plowshares Project Sanctuary Special Olympics Ukiah Community Center PROGRAM FUNDED Newspaper Microfilm Veterinary Bills After School Workshops and Activities Spay and Neuter Animals for Low Income Ukiah Residents Long-term Care Ombudsman Supplemental Hot Water System The Children's Project Softball Uniforms Community Garden Project Total AMOUNT $ 575 $ 5oo $1,ooo $ 500 $ 2,000 $ 2,ooo $ 2,ooo $1,ooo $ 1,000 $10,575 PASSED AND ADOPTED this 21st day of February, 2001 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Phil Ashiku, Mayor ATTEST: Marie Ulvila, City Clerk Resolution No. 2001- Page 1 of I RESOLUTION NO. 2001-22 RE,~OLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING 2000-01 FIRST ROUND GRANT FUNDING FOR COMMUNITY BASED, NON-PROFIT ORGANIZATIONS WHEREAS, within the City of Ukiah there are many non-profit, community-based organizations which provide significant services to the citizens; and WHEREAS, those organizations are in need of financial assistance to continue serving their targeted populations; and WHEREAS, the City of Ukiah City Council desires to aid these agencies i.n light oftheir substantial contribution to the welfare of the City; and WHEREAS, the City of Ukiah General Fund has adequate capacity to fund $20,000 toward this effort; and WHEREAS, the City received 34 applications for funding under the First Round Non-Profit, Community Based Organization Grant Assistance Program for 2000-01. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Ukiah does hereby authorize grant funding for 2000-01 first round in the following amounts to the following organizations: ORGANIZATION American Legion Post 76, Disabled American Veterans Ch 50, and Veterans of Foreign Wars American Red Cross, Mendocino Co. Boys and Girls Club of Ukiah Court appointed Special Advocate Of Mendocino County (CASA) Friends of the Library Martin Luther King Project Committee North Coast Opportunities Pregnancy Counseling Center of Ukiah Victim Offender Reconciliation PROGRAM FUNDED -, AMOUNT State Street Patriotic Display Workplace Training Program Americorp employee Volunteer recruitment and training Update library business section Scholarship Senior Companion Program Abstinence education Mutual Assault Mediation for Juveniles $1,600 $ 2,ooo $ 4,200 $ 3,OOO $1,000 $ 5oo $ 5,000 $1,125 $1,000 PASSED AND ADOPTED this 4th day of October, 2000 by the following roll call vote: AYES: NOES: None ABSENT: Councilmember Smith ABSTAIN': None Councilmembers Libby, Baldwin, Ashiku, and Mayor Mastin ATTEST: Marie Ulvila, City Clerk Ji~astin, ~ayor - Resolution No. 2001-22 CITY OF UKIAH 2000-01 FIRST ROUND COMMUNITY BASED ORGANIZATION FUNDING REQUESTS COMMITTEE RECOMMENDATIONS February 12, 2001 Organization Request % prog Program/Project Committee Recommendations $ amount % of request Butler Cherry Ranch Project $450 6% Oral History Program $0 0.00% Community Care $2,500 2% Linkages Program $0 0.00% Held Poage Library $3,000 65% Newspaper Microfilm $575 19.17% The Humane Society For Inland $2,500 31% Veterinary Bills $500 20.00% Mendocino County* Literacy Volunteers of America $6,000 66% Teaching Adults to Read, the effect of $0 0.00% dyslexia Mendocino Family and Youth Services $1,000 63% After School workshops and Activities $1,000 100.00% Mendocino Spay-Neuter Assistance $2,000 100% Spay and neuter animals for Iow income $500 25.00% Program (SNAP) Ukiah residents Nuestra Casa $2,500 2% After School Tutoring and Cultural $0 0.00% enrichment Program-Transportation Support People for People, Inc. $3,000 3% Long-term care Ombudsman $2,000 66.67% Plowshares $2,300 100% Supplemental Hot Water System $2,000 86.96% Project Sanctuary $3,256 15% The Children's Program $2,000 61.43% Special Olympics $1,500 65% Softball Uniforms $1,000 66.67% Ukiah Community Center $1,500 24% Community Garden Project $1,000 66.67% Ukiah Players Theatre $1,000 20% Having our Say: an Inter-Generational $0 0.00% Community Conversation Ukiah Senior Center $3,000 30% Senior Information and Assistance $0 0.00% Totals $35,506 $10,575 Available funding $10,575 29.78% Available funding as percent of requests *Actual request is a range from $1,500 to $2,500 mfh:excelmiscsheets CBOSUM:OOCOMREC Page 1 of 1 2/12/01 4:44 PM Attachment NO. 4a Due to the large volume of paper associated with this attachment, copies are available for public viewing at the counter of the Administrative Wing of the Ukiah Civic Center. Thank you for your understanding. The Butler Cherry Ranch Project A Project of the San Francisco Foundation Community Initiative Funds 751 Sanel Drive Ukiah, CA 95482 707 463-2736/bandb@pacific.net January 31,2001 Candace Horsley City Manager City of Ukiah 300 Seminary Ave. Ukiah, CA 95482 Dear Candace, As Coordinator for the Butler Cherry Ranch Project, a new non- profit organization in Ukiah, I would like to thank you for the opportunity to apply to the City's Non-Profit Community Based Organizations Grants Program. While the Butler Project is seeking support from a variety of sources, it would be both gratifying and encouraging to receive our first grant from the City of Ukiah. If the committee would like information beyond what I have provided, please give me a call. Thanks again for your consideration. I hope all is well with you. My best, Dot Brovarney Project Coordinator CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING JANUARY 2001 The Butler Cherry Application/Organization: R a n c h P r o i e c t Date: 1/30/01 Address: 751Sanel Drive Ukiah, CA 95482 Executive Director: Dot Brovarney Phone: 4 6 3- 2 7 3 6 Name of Contact Person: Dot Brovarne¥ Title of Contact Person: Project Coordinator Profit Phone: 4 6 3- 2 7 3 6 x Non-Profit Date Incorporated 5/12/97 (SFFCIF) (please attach evidence) How long has your organization been in existence? .~i n~_ September 2000 Does your agency have an Americans with Disabilities Act Plan? Yes x No Project Title: The Butler Cherry Ranch Project Oral History Program Project Location: office at address above Location(s) of additional facilities operated by your organization: none Description of total agency activities or se~ices provided: BCRP' s immediate goal is to collect oral histories and photographs about George and Ella Butler and the Butler Ranch. Midterm goal is to make collection available through book, CD rom, and exhibit. Also currently working to provide cherry trees for the Hunger Task Force/UCC's community garden. Longterm goal is to create a community orchard/edu cation center to teach our children about growing and harvesting food crops. Ail goals are motivated by George and Ella Butler who served as role models for many Ukiahans through their years of community service, sharing the fruit at their ranc Arn~ reque~ed: $ 450 Total Pmje~ Cost $ 8050 and actively participating in Ukiah's community organizations. -1- THE SAN FRANCISCO FOUNDATION -3- the fifth month after the end of your annual accounting period. We charge a penalty of $10 a day when a return is filed late, unless there is reasonable cause for the delay. However, the maximum penalty we charge cannot exceed $5,000 or 5 percent of your gross receipts for the year, whichever is less. We may also charge this penalty if a return is not complete. So, please be sure your return is complete before you file it. You are not required to file federal income tax returns unless you are subject to the tax on unrelated business income under section 511 of the' Code. If you are subject to this tax, you must file an income tax return on Form 990-T, Exempt Organization Business Income Tax Return. In this letter we are not determining whether any of your present or proposed activities are unre- lated trade or business as defined in section 513 of the Code. You need an employer identification number even if you have no employees. If an employer identification number was not entered on your application, we will assign a number to you and advise you of it. Please use that number on all returns you file and in all correspondence with the Internal Revenue Service. This determination is based on evidence that your funds are dedicated to the purposes listed in section 501(c) (3) of the Code. To assure your continued exemption, you should keep records to show that funds are spent only for those purposes. If you distribute funds to other organizations, your records should show whether they are exempt under section 501(c) (3). In cases where the recipient organization is not exempt under section 501(c) (3), you must have evidence that the funds will remain dedicated to the required purposes and that the recipient will use the funds for those purposes. If you distribute funds to individuals, you should keep case histories showing the recipients' names, addresses, purposes of awards, manner of selec- tion, and relationship (if any) to members, officers, trustees or donors of funds to you, so that you can substantiate upon request by the Internal Revenue Service any and all distributions you made to individuals. (Revenue Ruling 56-304, C.B. 1956-2, page 306.) ' Evidence you submitted with your application shows that you may engage in lobbying activities. Section 501(c) (3) of the Code specifically prohibits lob- bying as a substantial part of your activities. If you do not wish to be sub- ject to the test of substantiality under section 501(c) (3), you may elect to be covered under the provisions of section 501(h) of the Code by filing Form 5768, Election/Revocation of Election by an Eligible Section 501(c) (3) Organization to Make Expenditures to Influence Legislation. Section 501(h) establishes ceiling amounts for lobbying expenditures. If we said in the heading of this letter that an addendum applies, the addendum enclosed is an integral part of this letter. Because this letter could help us resolve any questions about your exempt status and foundation status, you should keep it in your permanent records. Letter 1045 (DO/CG) THE SAN FRANCISCO FOUNDATION -4- We have sent a copy of this letter to your representative as indicated in your power of attorney. If you have any questions, please contact the person whose name and telephone number are shown in the hea~[ing of this letter. /~~rely yours, ~~F Steven A. Jense~ District Director Letter 1045 (DO/CG) INTEP~NAL RE%rENIIE SERVICE DISTRICT DIRECTOR 2 CUPANIA CIRCLE MONTEREY PARK, CA 91755-7431 Date: MAY 1 2 1997.. THE SAN FRANCISCO FOUNDATION COMMUNITY INITIATIVE FUNDS C/O DAVID BARLOW 685 MARKET STREET, SUITE 350 SAN FRANCISCO, CA 94105 "A,N FRANCISCO FC:;::'-' 1997 DEPARTMENT OF THE TREASUPJf Employer Identification Number: 94-3255070 Case Number: 957057060 Contact Person: EO CUSTOMER SERVICE Contact Telephone Number: (213) 894-2289 Accounting Period Ending: June 30 Foundation Status Classification: 170(b) (1) (A) (vi) Advance Ruling Period Begins: November 18, 1996 Advance'Ruling Period Ends: June 30, 2001 Addendum Applies: No Dear Applicant: Based on information you supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from federal income tax under section 501(a) of the Internal Revenue Code as an organization described in section 501(c) (3). Because you are a newly created organization, we are not now making a final determination of your foundation status under section 509(a) of the Code. However, we have determined that you can reasonably expect to be a publicly supported organization described in sections 509(a) (1) and 170(b) (1) (A) (vi). Accordingly, during an advance ruling period you will be treated as a publicly supported organization, and not as a private foundation. This advance ruling period begins and ends on the dates shown above. Within 90 days after the end of your advance ruling period, you must send us the information needed to determine whether you have met the require- ments of the applicable support test during the advance ruling period. If you establish that you have been a publicly supported organization, we will classi- fy you as a section 509(a) (1) or 509(a) (2) organization as long as you continue to meet the requirements of the applicable support test. If you do not meet the public support requirements during the advance ruling period, we will classify you as a private foundation for future periods. Also, if we classify you as a private foundation, we will treat you as a private foundation from your beginning date for purposes of section 507(d) and 4940. Grantors and contributors may rely on our determination that you are not a private foundation until 90 days after the end of your advance ruling period. If you send us the required information within the 90 days, grantors and contributors may continue to rely on the advance determination until we make a final determination of your foundation status. Letter 1045 (DO/CG) THE SAN FRANCISCO FOUNDATION -2- If we publish a notice in the Internal Revenue Bulletin stating that we will no longer treat you as a publicly supported organization, grantors and contributors may not rely on this determination after the date we publish the notice. In addition, if you lose your status as a publicly supported organi- zation, and a grantor or contributor was responsible for, or was aware of, the act or failure to act, that resulted in your loss of such status, that person may not rely on this determination from the date of the act or failure to act. Also, if a grantor or contributor learned that we had given notice that you would be removed from classification as a publicly supported organization, then that person may not rely on this determination as of the date he or she acquired such knowledge. If you change your sources.of support, your purposes, character, or method of operation, please let us know so we can consider the effect of the change on your exempt status and foundation status. If you amend your organizational document or bylaws, please send us a copy of the amended document or bylaws. Also, let us know all changes in your name or address. As of January 1, 1984, you are liable for social security taxes under the Federal Insurance Contributions Act on amounts of $100 or more you pay to each of your employees during a calendar year. You are not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Organizations that are not private foundations are not subject to the pri- vate foundation excise taxes under Chapter 42 of the Internal Revenue Code. However, you are not automatically exempt from other federal excise taxes. If you have any questions about excise, employment, or other federal taxes please let us know. ' Donors may deduct contributions to you as provided in section 170 of the Internal Revenue Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. Donors may deduct contributions to you only to the extent that their contributions are gifts, with no consideration received. Ticket purchases and similar payments in conjunction with fundraising events may not necessarily qualify as deductible contributions, depending on the circumstances. Revenue Ruling 67-246, published in Cumulative Bulletin 1967-2, on page 104, gives guidelines regarding when taxpayers may deduct payments for admission to, or other participation in, fundraising activities for charity. You are not required to file Form 990, Return of Organization Exempt From Income Tax, if your gross receipts each year are normally $25,000 or less. If you receive a Form 990 package in the mail, simply attach the label provided, check the box in the heading to indicate that your annual gross receipts are normally $25,000 or less, and si~n the return. If you are required to file a return you must file it by the 15th day of Letter 1045 (DO/CG) responses to this form on preceding pages 1. Please describe in detail the project or activity you are requesting funding for. .. Describe to what extent your project will specifically affect, serve, and benefit City of Ukiah residents and the specific needs within our City that your proposed project addresses. . Describe how your program will coordinate with other agencies and organizations in providing similar services to this area, to compliment rather than duplicate their efforts. Where in Mendocino County are similar services provided and by whom? . Describe your proposed project budget (specify revenues, by sources, as well as expenditures, by type). 5. Describe the current sources of your organization's funding. . If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much. 7. What is the average rate of pay for your hourly employees? 4:Can:FundApp. 101 Thank you for completing this application! The San Francisco Foundation Community Initiative Funds January 26,2001 225 Bush Street Suite 500 San Francisco, CA 94104 (415) 733-8580 Fax (415) 477-2786 Board of Directors Jan Masaoka Leslie P. Hume Gregory L. Colvin John Kreidler City of Ukiah Dear Sir/Madam' This letter is to confirm to you that the San Francisco Foundation Community Initiative Funds (CIF) is the fiscal sponsor of the Butler Cherry Ranch's charitable program. As such, we have reviewed and hereby submit the enclosed application to you for a grant of $450 to support the project. CIF is a California nonprofit public benefit corporation qualified as exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code (IRC) and classified as a public charity under IRC Sections 509(a)(1) and 170(b)(1)(A)(vi). A copy of our federal determination letter has been included for your convenience. As of this date we have received no notice from the Internal Revenue Service that our status has been changed. Please feel free to call me at (415) 733-8580 if you have any questions. Thank you for your interest in one of our projects. Sincerely, David S. Barlow Executive Director 1. Please describe in detail the project or activity you are requesting funding for. We request $450 to cover the cost of a high quality scanner with at least 9600+ dpi. The scanner will be used to digitally gather community photographs of the Butler Ranch for future use on a website, in a publication, compact disc, and exhibition. By recording images digitally, they can be shared with a wide audience at a low cost and the Project can efficiently collect photographs by eliminating the need for loans or donations of pictures. 2. Describe to what extent your project will specifically affect, serve, and benefit the City of Ukiah residents and the specific needs within our City that your proposed project addresses. Project will benefit the public by bringing together the Ukiah community to commemorate/celebrate its long tradition of cherry- picking at Butler Ranch. For many Ukiahans, this ritual was more than an opportunity to obtain low-cost fruit. It was a chance to participate in the age-old tradition of harvest and to gather with friends in a rural ranch setting. With technological changes in the world, this experience is quickly vanishing, even in historically rural areas, enhancing its value to residents. By recalling stories and sharing pictures of our past, the fabric of community is strengthened and we pass on to our children some of our community's long-held values. 3. Describe how your program will coordinate with other agencies and organizations in providing similiar sevices to this area, to complement rather than duplicate their efforts. Where in Mendocino County are similar services provided and by whom? This is a unique program although we are coordinating our efforts with a number of community organizations (see Question 4). The plan is to include more agencies in the future, such as the City of Ukiah whose Civic Center lobby could be a site for an exhibition and Mendocino College who has offered to partner in public programming. 4. Describe your proposed project budget (specify revenues, by sources, as well as expenditures by type). $450 is budgeted for purchase of Hewlett-Packard 5370 flatbed scanner. This represents one piece of equipment necessary to implement the history collection program. The Project also is seeking funds from a private company for a digital compact disc recorder and related equipment ($2300). Twelve oral histories with Butler family and friends will be done professionally ($800). Some oral histories will be collected by Ukiah High School students at no cost to the Project. Others will be collected at little or no cost via a website and planned outreach program at the Ukiah Library. When oral histories are complete, they will require transcription to print form for eventual distribution in a book, CD Rom, exhibit, etc. (30 @ $150 each, approximately $4500) 5. Describe the current sources of your organization's funding. As a new organization, the Buffer Project is currently implementing a fundraising strategy under guidance of its Advisory Board. To date, the Project has raised over $1100 from a limited direct mail campaign and has a proposal to support the purchase of digital audio recording equipment pending with a local business. A more extensive letter-writing effort is planned for the near future as well as a public relations campaign. At the same time, the Project Coordinator is researching funders, especially foundations with an interest in community history, farm preservation, and environmental education. 6. If you have received funding from the City of Ukiah in prior years, please indicate for what years and how much. This is our first application to the City of Ukiah. 7. What is the average rate of pay for your hourly employees? No employees. ..LO- COMMUNITY CARE Linkages Program · 487 North State Street, Ukiah, California 95482 (707) 468-5244 ° Fax: (707) 468-5234 January 24, 2001 Ms. Candace Horsley City Manager, City of Ukiah 300 Seminary Avenue Ukiah, California 95482 Dear Ms. Horsley: Since 1992, the City of Ukiah has been a generous supporter of Community Care's Linkages Program. Our Linkages Program meets the needs of Ukiah's elderly and dependent adult residents, who are at risk of nursing home placement. We assist them to live as independently as possible in their own homes. We request that the City of Ukiah grant our Linkages Program $2,500 for direct client services. The State covers only the cost of case management, our primary service. However, we recognize that our clients also require other services that are necessary to stabilize them at home. They include 1) minor home repairs, supplies and nonmedical equtpment, 2) medical transportation, 3) personal care and chorework, and 4) emergency medical response devices. Almost all of our clients fall within the poor or near poor income categories. They cannot afford these vital services, nor are these services available through other community resources. We hope that the City of Ukiah will fund our request so that Linkages can help the City's elderly and dependent adult residents avoid institutionalization. Thank you in advance for your consideration and support. Cynt~'' Executive Director CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING JANUARY 2001 Application/Organization: Community Care Date: January_ 24, 2001 Address: 487 North State Street, Ukiah, CA 95482 Executive Director: Cynthia D. Coale Phone: (707) 468-5244 Name of Contact Person: Joyce L. Ives Title of Contact Person: Supervisor Phone: (707) 468-5244 Profit X Nonprofit Date Incorporated: October 1984 (Please see attached evidence) How long has your organization been in existence? Since October 1984 Does your agency have an Americans with Disabilities Act Plan? X Yes No Project Title: Linkages Program Project Location: Ukiah Location(s) of additional facilities operated by your organization: 205 S. Main Street, Fort Bragg, CA 95437 14642-C Lakeshore Drive, Clearlake, CA 95422 Description of Total Agency Activities or Services Provided Community Care's objective is to assist elderly and younger adults with disabilities to live in their homes with dignity, and as self-sufficiently as possible, in order to avoid institutionalization. This is accomplished through professional case management, our primary service. Case management entails a highly trained professional Case Manager/Social Worker, who collaborates with clients, families, caregivers, health providers, and other agencies and individuals involved to: 1) assess and identify the client's needs from a comprehensive perspective; 2) develop an individualized plan of action to address those needs and/or barriers to living independently at home; 3) advocate for and coordinate services to best ensure the client's stability at home; and 4) monitor the client on an ongoing basis in the home to ensure the effectiveness of delivered services, or to make changes to services when appropriate. An important criteria for client enrollment is that the client must act as an active partner in the case management process. (This ensures that the client remains empowered to make informed choices about his/her own care, which in turn, enables the client to remain as independent as possible.) The Linkages Program, one of Community Care's seven case management programs, provides benefits advocacy to help clients successfully obtain the services they need. While attempting to meet the client's needs, we are required to first utilize existing community resources including the client's own family and support systems. Only when the referral resources have been exhausted, do we consider purchasing services that are critical to the client's care. In situations where services are not available, where fees are involved, or where the client cannot afford them, Linkages has limited funds through grants, fundraising and donations to purchase those critical services. City of Ukiah funding would enhance Linkages' ability to help clients live independently in their homes by providing essential services that can stabilize their home situations. Amount requested: $2,500 Total Project Cost $108,543 1) Project or Activity For Which Funding is Requested: Linkages requests City of Ukiah funding to help cover the costs of direct client services only. We have identified several essential services to help low-income, at risk elderly and dependent adults. These categories are critical for our clients to remain in their homes, and avoid repeated emergency room visits and hospital admissions. Services include: Minor Home Repairs~ Supplies~ and Nonmedical Equipment to ensure safety in the home through handicap modifications or small appliances, i.e., installing grab bars and adaptive devices, and wheelchair ramps or lifts, etc. Appliances may include air conditioners or portable heaters for those frail clients who require climate control. Specialized adaptive equipment such as seated walkers or electric lift chairs are also needed for those clients who cannot transfer or ambulate safely. Due to the reduction in services covered by Medicare and Medi-Cal, frail clients are often discharged home from the hospital or emergency room prematurely without adequate handicap modifications set up in the home. Falls, resulting from unsafe home environment, are one of the highest risk factors and reasons of unavoidable institutionalization for elderly and dependent adults. Medical Transportation/Escort/Vouchers to ensure that clients can access health care services by visiting their primary physicians and other local health care providers, as well as out-of-the- area specialists. Medical transportation is a major barrier to clients' access to adequate health care because they are often too functionally impaired to use the limited public transportation system. The local transportation system through Dial-A-Ride remains unreliable and the Senior Center Bus does not serve non-senior clients. Personal Care and Chorework to ensure that clients who are functionally impaired and unable to perform personal care and domestic chores receive adequate hygiene and support at home. Inability to perform personal care and/or housecleaning often results in institutionalization because of self-neglect, and health and safety hazards in the home environment. City of Ukiah funding can help provide support services to those clients who cannot afford to pay privately for such services and who do not qualify for the County's In-Home Supportive Services (IHSS). Emergency Medical Response to ensure that clients who live alone can have phone access to emergency services should they fall and/or have a medical crisis. Intercoms, cordless phones or other communications devices may be provided as needed. Frail or disabled persons who have limited mobility and who fall frequently are at highest risk of institutionalization when they cannot call for help. We have experienced, firsthand, numerous instances where clients were discovered hours later, lying on the floor, unable to call anyone for help. One client even died shortly after we discovered her on the floor and sent her to the ER. The ERS in the home provides a feeling of security to the client. Providing these services can make the difference between a person remaining at home and seeing the home situation unravel. When home care fails to maintain a dependent person's stability, neglectful situations often arise that result in nursing home placement. 2) How Linkages Will Specifically Affect, Serve, and Benefit City of Ukiah Residents and the Specific Needs Within Our City: The grant will be targeted to residents of the City of Ukiah. Within the next year, Linkages will serve approximately 50 of the most vulnerable frail elderly and younger disabled adults living in the Ukiah community. Linkages will help these individuals maintain as independent a life as possible at home. It is our objective to assist persons on Linkages to remain active members of the community, avoid dehumanizing placement in a nursing home, and the unnecessary human and financial costs of hospitalization. All the services Linkages has designated for the City of Ukiah grant are critical to the well-being and quality of life of frail, ill, and disabled persons in the home environment. The Linkages Program also benefits families. Caring for an elderly or dependent adult family member is tremendously demanding. This is especially the case when the family caregiver is working outside the home or is also responsible for young children. The value of the Linkages Case Manager in assessing the home care situation and in organizing available services cannot be underestimated in its ability to reduce stress for caregivers. The Linkages Case Manager provides both the client and family caregiver with emotional support and with education and guidance about specific aspects of caring for the ill and/or disabled loved one. All of these activities taken together are significant in reducing the burden of family caregiving and in preventing burnout. Ukiah's physicians, hospital discharge planners, home health agencies, senior centers and County social workers, as well as friends, neighbors and family members seek out Linkages in times of need. Linkages is a gap filling program which cares for persons who are not eligible for other case management programs such as Mental Health, MSSP, Vocational Rehabilitation, or the Regional Center. By working through Linkages, the City can help elderly persons and dependent adults residing in our community who are in great need. It is in the public interest for the City of Ukiah to address the needs of these residents and their family members and to support their efforts to remain a part of our community. By providing community-based care for persons to remain in their homes and out of institutions like hospitals and nursing homes, taxpayers' dollars are conserved. Admissions to hospitals and nursing homes are expensive. The average rate for a nursing home is about $3,800/month, while home care can often be arranged for less than half of that cost. 3) How Linkages Coordinates With Related Service Providers To Avoid Duplication. Where in Mendocino County, Similar Services are Provided and by Whom: Linkages case management serves a unique function within the County. On a countywide basis, and more specifically, within the City of Ukiah, there is no other program which duplicates or comes close to duplicating Linkages services. Linkages, by name, "links" frail elderly and dependent adults who are at risk of nursing home placement with services. That means that we coordinate closely with other service providers in the community to arrange the needed care for each person enrolled in Linkages. These include the County In-Home Supportive Services (IHSS) system; MTA; Dial-a-Ride; the Senior Center home delivered meals program and Home Assistance Program; senior bus and Adult Day Health Care; home health agencies; the Ukiah Valley Medical Center; the community clinics; private physicians; the pharmacies, to name a few. Because of the close contact and effective communication between Linkages and other agencies, there is no duplication of service. Linkages staff participate on the Mendocino County Multi- Disciplinary Team, Coordinating Care Committee, Health Planning Council, Council on Aging, the IHSS Advisory Council, and the Prevention of Elder and Dependent Adult Abuse Coalition. This interchange ensures that scarce resources are stretched to the maximum. By using Linkages as a vehicle through which to distribute help to frail elderly and dependent citizens, the City can be assured that taxpayers' dollars are targeted carefully to those who are in genuine need and to those who will respond positively. The Case Manager monitors the home care situation to make sure that services are being delivered as ordered and are being used properly. This provides the City further assurance that its funds are being spent wisely. If the Case Manager feels that a particular service is not having the desired effect, the service dollars are withdrawn and redirected. 4) Description of Proposed Project Budget See the attached Linkages Budget for FY 2000-2001. Linkages' budget is designed to have sufficient monies from various funding sources to cover the full array of direct client service needs. We request City of Ukiah funds for significantly undermet and unmet needs that are not available through other resources. City of Ukiah funds will cover: Minor Home Repairs/Non-Medical Home Equipment $1,000 "Medical Transportation $300 Personal Care and Chorework $700 Emergency Medical Response $500 5) Description of Current Sources of Funding Please see the attached Linkages Budgets. 6) Description of Years and Amounts of Previous City of Ukiah funding: $5,400 FY 92/93 $4,000 FY 93/94 $1,000 FY 95/96 $2,000 FY 98/99 $3,000 FY 99/00 7) Average Rate of Pay for Hourly Employees: The average hourly wage for CCMC employees is $13.96. ATTACHMENT UKIAH LINKAGES BUDGET ~;TATE FUNDING 1. California Dept. of Aging - Linkages Grant go ADMINISTRATIVE PERSONNEL Secretary 30% Fiscal 25% $7,323 $6,750 $14,073 Payroll Taxes, Health Ben., Term. Vac. Total Personnel $3,518 Bo OPERATING EXPENSES General Printing/Copying Communications Postage Travel Equipment Purch./Maint. Facility Operations Admin. Overhead (9.95% of Personnel Costs) Total O.E. Total Admin. & Operating Cost $2,180 $520 $2,100 $320 $1,900 $700 $4,074 $6,614 C. CLIENT SERVICES 1. Salary - Case Manager 100% Salary - Case Mgmt. Superv. 10% Payroll Taxes, Health Ben., Term. Vac. $35,772 $4,790 $40,562 $8,923 2. Purchased Services Total Client Services 2000-01 $17,591 $18,408 $49,485 $1,806 $35,999 $51,291 Grant Total $87,290 2. California Dept. of Aging - Respite Grant LOCAL FUNDING 1. Area Agency on Aging - Title III Grants 2. City of Ukiah Grant (applied for] 3. Mendocino/Lake Medical Society (NORCAL) 4. United Way Grant Total Funding $4,580 $6,573 $2,500 $1,600 $6,000 $108,543 * This amounts to $85.48 per client per month in direct services ATTACHMENT MENDOCINO & LAKE COUNTIES LINKAGES BUDGET 2000-01 STATE FUNDING 1. California Dept. of Aging - Linkages Grant A. ADMINISTRATIVE PERSONNEL Secretary 73% Fiscal 62% Payroll Taxes, Health Ben., Term. Vac. Total Admin. Personnel OPERATING EXPENSES General Printing/Copying Communications Postage Travel Equipment Purch./Maint. Facility Operations Admin. Overhead (9.95% of Personnel Costs) Total O.E. Total Admin. Cost Co CLIENT SERVICES Case Management Personnel Professional - Ukiah 100% Professional - Ft. Bragg 50% Professional - Clearlake 100% Supervisor - Ukiah 10% Supervisor - Ft. Bragg 10% Supervisor - Clearlake 10% Payroll Taxes, Health Ben., Term. Vac. Total Case Mgmt. Personnel Purchased Services Total Client Services Grant Total $17,690 $16,874 $34,564 $8,641 $5,450 $1,300 $5,250 $800 $4,750 $1,750 $10,185 $16,940 $35,772 $17,034 $37,56O $4,790 $4,790 $4,139 $104,085 $22,879 $43,205 $46,425 $126,964 $4,515 $89,630 $131,479 $221,109 2. California Dept. of A~ng - Respite Grartt LOCAL FUNDING 1. Area Agency on Aging - Title III Grants 2. City, of Ukiah Grant (applied for) 3. Mendocino/Lake Medical Society, (NORCAL) 4. United Way Grant Total Funding $11,449 $19,855 $2,500 $4,000 $11,500 $270,413 District Director · P I] BOK ,'~l)3t. Sl~' SF-,1-4-46 S~:~ F~MIC[S03~ .'[:~ 94107. L-la. re: N[Y¢. 10~ tSb"9 CZiHHUt~[ 1¥ C~FdE H~i~GEHErll 4S7 LED_IE ST UKIN-I, Dq Et1482 · . I.lur Letter' it_~i:¢..d: r~pr' i I LS, Czvea't A?F,! i flc:~r ~;plicant: 'fl'~is modifi~.:, our letter of the eL.';ve d;,te ~,', ~,hich ~e stat~ that you l.~c~pl d bt: t re~-~ted ~s sri organizer i (',n :~hi ch 'i s' r, ot o ~.ri',,ate founder i c,q ur,ti I · f..h~ e>:F, ir'atic~ of ,/our :~dvance rt,ling F,.'-riod. Based ¢,r', tl~e ,nfor,'~ation you sul:~i fred., ~4e I-c,,;e determined tl~at yo; are not ~.~ private fc.urdatlo~ ~ithin tie r~ez, ning of sr.,z'tic~ 5£¢3,'...~) of t~ ]nterr¢.~l Revenue Coda> be~:use ~):~u s~'e ~n or'ganiz~tion oF the type des,:ri~¢¢d in sectic,~ 5Cr3,',a) ([) ~r~d ]70,'.b)(1~'<~)(vi). '6~u,r ezempt st~ ~m. dc-r sestion 5016:)(3) of ~e cc, d<~ is still in effect. Grc, r, tors and contr~t, utors n~.,.:., rely on ti,is d.gter~inatian c~',til the ]~'~tb. rr~.~l Re,..~2nue _cer-,,~,_-e publishes a r,:,tice t-o th(~ o:,r, trary. Ho, c-,'er: ~ grantor or a ,--c~atributor f~y not rely ¢n this d,ater'r~in~l:ion if he or she ir, pm'l: r~$F.:,rrsible for:. or ~as s~;~re a'[~ t?e 8ct or' fei lure t,:, ~ct resuit,:d in your loss of section 509(a)(1) statu?;¢ or ~cq,Jired kn:,~led~ ~:h3~: thc; Internal Re','~a.ue Service had given noticr: that .~,ou ~<.uld be re:eyed f~'o,~ classification ,3s ~ section S;O3(a)(!) organization. Bc,:ause this letter could help res~lv~ ~ny'cF~esticqs ab,:,jt yOL, r private fc~J~:laLion s. taUCs., ple.~s.e kc,~p it in ~,;ur perman.'-.~'~t ~'~:ords. ;' the headir,2 of this letter' indicates that e ca',',_-at upplies, tie cavo:~t on the r~'~closure is an integral part c,f l:hi.,-; letter. ];f you l,a','e any q~:-stioI'~s~ please contact t['~'_, pers~>r, ~hc~e rt.,me ~:~ · tel eph~r,e nb~ber ~ re sh¢,~n ~bo'.,,e. Sincerely' yours, · Hich~el J . DisU'ict Eli recb2r CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING JANUARY 2001 Application/Organization: HELD POAGE MEMORIAL HOME & RESEARCH LIBRARY Date: Jan. 26, 2001 Address: 603 west Perkins St., Ukiah, CA 95482-4726 Executive Director: Name of Contact Person: Title of Contact Person: LILA J~ JUNE C' ~McCLOUD Phone:462-6969 Researcher Phone: 462-6412 ~Profit x Non-Profit Date Incorporated December 31, 1964 (MCHS) (In your Files from prior application) (please a~ach evidence) How long has your organization been in existence? 30 Years (Library) Does your agency have an Americans with Disabilities Act Plan? x Yes No Project Title: Project Location: N~wspapmr Minrnfi lm 603 W. Perkins Location(s) of additional facilities operated by your organization: NONE We are headquarters for Mendocino County Historical Society. (MCHS) Description 9ftotalagengyactivitiesorsewicesprovided: Mendocino County Historical Research - Large genealogical section, early pioneer files, local history books, cemetery records, census records, mortu- ary records, obituaries, great registers, marriage records, etc. Assessment records, building plans, research on homes and buildings, Maps, etc. We have three microfilm readers, one Printer-Reader, Microfiche Reader and two computers. Amount requested: $ 3,000 Total Project Cost $ 4 6 20 . Please describe in detail the project or activity you are requesting funding for. We need to fill in the missing years of Microfilm for the Ukiah Daily Journal. (84 Rolls) . . , . Describe to what extent your project will specifically affect, serve, and benefit City of Ukiah residents and the specific needs within our City that your proposed project addresses. This film provides local information compiled through the years to our local researchers and genealogists. Describe how your program will coordinate with other agencies and organizmions in providing similar services to this a~a, to compliment rather than duplicate their effods. Whe~ in Mendocino County a~ similar services provided and by whom? Mendocino County Recorder' s Office, the Mendocino County Library and the Sun House all refer people and forward correspondence to our library. The Family Center at the Church of Jesus Christ of Latter-Day Saints we also work with. Describe your proposed project budget (specify revenues, by sources, as well as expenditures, by type). 84 Roils of Microfilm @ $55 $ 4620.00 From our Library Project Fund 1620.00 3000.00 Describe the current sources of your organization's funding. Trust Fund, Donations and Memorials , If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much. 1996 $1500.00 7. What is the average rate of pay for your hourly employees? NO PAY Everyone, including our director, is a VOLUNTEER! (Ten Active Volunteers) Thank you for completing this application! 4:Can:FundApp. 101 DEPARTMENT OF STATE To all whom these presents shall come, Greetings: .. - I, FRANK M. JORDAN, Secretary of State of the State of California, hereby certify: That the annexed transcript has been compared with the ~tEco~tD on file in my' office, of which it purports to be a copy, and that the same is full, true and correct. In testimony whereof, I, FILIkNK M. JORDAN, Se~e~ary ' ~ o,~,4' w.,,..~, have hereunto caused the Great Seal o/the State of California to be a~xed and my name subscribM, at the City o/Sacramento, in the State of Califognia, this .................................................... of MEr'4X)CINU C()UNTY HI.S RiC.'~,~ _ I__ J I Il '" -: S~l~'t'Y","l~-.' ENDORSED F,!LED OCT 1 8 19~1 .,: ' , . ..,' . ;t,.'~, :~ . ;~.. . .~j. The name of the Corporation I$ : · . ~-.~Er,~..'~LX"J Ih~g CL)Ct~TY H'I ST~R ICAL ' 'SUC I ~.TY, thC. Thc Corpor (bi To acclulre, a~d..l~'reterve real and personal properly of hl. mtorlcal value relatlng to I~,endoclno Covnty.~,. ?. . Icl . To cons t r~uc tl~: ma.I n f;a.l'n ?:and -'op.c r a t e ." ' act Ivl To engoge' In an¥~bu~:ln¢'~'~-Or related or unrelated to those des- crlbed In Clauses ^ and B of' this Arflcle ti, end from time to time authorized or appr..oved by the Board of Directors of this Corporation. /'\R.TICLE III. · .~ ; -- , _ to The t the corpora fl on I~.i3rgan I ~ed.: .pur~'uant. '.~,,,:... ...[' "'':" ' t ' thc general non-profl t corpor etlon la,- or purauant to Part I of Division I1. of Title t of the Corporations Code of the State of the principal office of the. trensec'tlon of thc COL.t~Y OF IdENDOCINO . . bulin~s$ of thc lei The three 131. AR number J$ (bi The persons who arc IJIr¢cfor $ are: CAR PENT F. R G-'E Ot~'D£ CI-tAL F LLOYD B I TT~.NSi~NO£I¢ names end ec~polefed to addresses of ecl as first thc 0UI $. S~afe Sfreet~ kleh'~ a'llfo'rnla .. C~.~(.,t~T Y OF M~ND~'J NOo I "' . -i?J, . ,. '- ~ ~,,":.~:?.:~?.-...:.. in and fo ~ld Counfv and Sfe ,-':p.er,'onell~,::~'p'pe'ar~¢d" : - · ' " :?..-.~f ?,i :,:., tW'~P..K A.C T~i~, G£ORG~ CHALFANT~ and LLOYD B known to mc to be the persons whose names . ,. foregolnfl Arflcles of Incorporefion, end . fo mc fhaf fhcy cxecufed fhe seine. ecknowledged 01/23/01 11:17 FAX 7074689227 RETECH BUS OFE For Inland Mendocino Colmly 9700 Uva Dr., Redwood Valley. CA 95470 Phone (707) 485-0123 ~Ol January 23, 2001 Candace Horseley, City Manager city of Ukiah 300 Seminary Dr. Ukiah, CA 95482 Re: Grants Program Dear Ms. Horseley: This letter is to confum that the Humane Society for Inland Mendocino County would like to be considered for the second distribution of your community grants, I believe you still have our original letter and application. Thank you very much for your time. Sin~r¢ly Robyn Bullard President, HSIMC The Humane Society For Inland Mendocino County 9700 Uva Dr., Redwood Valley, CA 95470 Phone (707) 485-0123 Thank you for considering the Humane Society for Inland Mendocino County as a potential recipient of the City of Ukiah's non-profit assistance funds. Located in Redwood Valley, the Humane Society is a non-profit, no-kill animal shelter for stray and surrendered dogs and cats of Mendocino County. With a new board of directors in place, the shelter is currently seeking funding from various sources to continue on its path of improvement and growth, in an effort to serve the people and animals of Mendocino County. Currently, the Humane Society is experiencing large monthly veterinary bills; through July of this year these costs averaged $1,410 a month. The primary reason for an increase in this dollar amount is, however, good news: thanks to recent shelter improvements, we are taking in and adopting out more animals than in the past, which, in turn, results in the cost of more spay and neuter operations, vaccinations and other medical costs. A good portion of HSIMC's vet bills goes to spay and neuter every unaltered animal that comes into the shelter - kittens and puppies included. In addition, dogs are heartworm tested, cats are feline leukemia tested and all receive standard vaccinations before being placed into homes. An average spay operation for a female dog costs anywhere from $75 to $100, or neutering of a male cat from $20 to $40. We have, however, been able to cut back on the cost of vaccinations by buying and performing them ourselves, as well as the feline leukemia tests. In addition, when several animals at a time need spaying/neutering, it is worthwhile for us to drive them to the low-cost spay/neuter clinic in Lake County. We have singled out our veterinary costs as an area where we need assistance, due to two simple facts: we will always have veterinary bills, and it is the one area where we are not able to get these services donated. While we receive free food, supplies, labor, and services on a regular basis, we are ultimately responsible for the cost of the necessary medical care and spay/neuter operations of the animals who come into our shelter. The existence of the Humane Society helps to take a portion of the burden of stray and owner-surrendered dogs and cats off of the hands of the Mendocino County Animal Control department. HSIMC 2000 adoptions to date: · 53 dog adoptions: To date this year, the Humane Society has already placed more dogs than we did in the entire year of 1999 (38 total last year) - with four months left to go. · 56 cat adoptions: Numbers up significantly here as well, as 58 cats were placed in the entire year of 1999. Mendocino County Animal Control 2000 adoptions to date (Ukiah and Fort BraRg facilities combined) · 151 dog adoptions (or average of 75 per shelter) · 74 cat adoptions (or average of 37 per shelter) By splitting the Animal Control numbers in half-- to compensate for two facilities -- HSIMC's adoption rate is running close to those numbers, even as a non-profit organization with no funding from local government. If the Humane Society can continue to properly prepare its shelter animals to be placed in loving homes, assuring through altering they will not create more unwanted offpsring for Mendocino County, and vaccinating them to prevent the spread of disease, we can continue our goal of becoming a more responsible community toward our pets. In addition, this will lessen the burden that stray and abandoned animals place on community members who find it difficult to turn their backs on these animals, simply by helping to reduce the homeless animal population, and continue to assist our county Animal Control agencies (this year, Animal Control has euthanized 566 dogs and 738 cats). Other benefits to our community may not seem so obvious. Our shelter is used by the county in placing community service workers serving time for misdemeanors. Some of these individuals are troubled teens who relate very well to our animals, and can provide much needed labor to the shelter in return. Developmentally disabled classes from Ukiah High School also visit the shelter to walk dogs, brush and socialize with cats, and learn about the shelter. Home-schooled students receive credit for coming to the shelter and assisting with office work and animal care. Some of our shelter dogs have also been obedience trained by youth in the local 4-H chapter, who choose a dog to work with and are allowed to take the dog off-site to local fairs and other events. Primarily, the City's Animal Control department is responsible for the picking up of stray animals and/or taking in of owner-surrendered animals. Adding to their workload, however, are the even more urgent needs of the community that Animal Control must be responsible for as well, which the Humane Society does not deal with: emergencies involving dog bites, vicious animals, wild animals, loose animals, injured animals and so on. Animal Control is also the sole entity responsible for dog licensing, including the tracking, fining and distribution of these licenses. Such a wide berth of obligations gives Animal Control little time to do what the Humane Society attempts to do on a daily basis: "market" the homeless-but-adoptable animals to the public. Our regularly held mobile adoptions at locations such as Farmers' Market, Friedman Brothers, and Albertsons have been a tremendous success, simply by bringing the animals to the public. The Humane Society also puts out a 12-page quarterly newsletter, featuring adoptable animals, and posts pictures of those animals on its Website as well. Events such as the upcoming Mutt Strut also help us to inform the community as to who we are, where we are, and how they can proceed to adopt wonderful animals. We are also in regular contact with Animal Control over various issues. Information on stray animals brought to us is immediately faxed to the Animal Control department, so that they are aware we have the animal in case the owner comes to them first. Animal Control also notifies us if they have a particularly adoptable animal that they cannot hold any longer, and we oftentimes will take that animal into our shelter, where it stays until it is adopted. We work in the same way with the Mendocino Coast Humane Society, though not as frequently due to proximity. Currently, the Humane Society has a limit of 15 dogs at the shelter at one time, and 15 cats. During kitten season, these cats can be accompanied by an additional 15-20 kittens. Purposes for setting these limits are based on funding and space constraints. Animals coming in and out of the shelter vary in the amount of veterinary costs they incur, based on whether they have been spayed or neutered, and whether or not they were brought in as strays. Stray animals must receive a full set of vaccinations and tests, because we have no medical history. Through July of this year, our veterinary bills averaged $1,410 a month, and consumed 29% of our total income for those months. Most of these costs were routine, preventative care - spay/neuter, vaccinations, heartworm tests, etc. Because of the shelter's growth and ability to take in more animals, we do not expect these veterinary bills to decrease dramatically, although they do peak in the summer months. Regular, consistent monthly income for the Humane Society comes from two primary sources: · HSIMC receives $700 mo. from tenants who live in the house on the shelter property. · HSIMC receives $450 mo. from a private donor. Fundraising is our primary source of income: · In June, we held our second annual drawing, which raised $6,228 for the shelter. · In October, HSIMC is holding its first-ever Mutt Strut, a 3-mile dog walk set in Ukiah, through which we plan to match, if not exceed, the profits we made from the drawing. Estimated profit: $8,000. · Volunteers, businesses and others help us to sell our See's chocolate bars, which averaged $190 monthly through July of this year. · Donation boxes, located in businesses throughout the community, averaged $180.77 a month through July. · During the dry-weather months, we hold "rummage sales," comprised of donated goods; earlier this summer, our rummage sale brought in $2,088, and we are currently receiving donations for a second sale, set for September 30-October 1. · We receive annual dues from our current membership base of 327. Dues range from $10 for an individual, to $15 for a family, and $25 for businesses. Dues collections this year, for both new members and renewals, averaged $437 a month through July. · A local dog trainer has agreed to donate all of the proceeds from her upcoming obedience class to the Humane Society ($280 total). · Have applied for two grants this year (working on others as well); awards to be announced in November. Ifyou have rec~eived funding h'om the Gity of Ukiah in I~Jor yea~ please in.cate for what years HSIMC has never received funding from the City of Ukiah. HSIMC has one part-time employee, who is paid $6.50 per hour. Please feel free to call us if you need any more information. We will be happy to provide it. CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2000 Application/Organization: _~'~~ ~~.~ .... Date: Title of Contact Person: ¢~J~ Phone: U (please attach evidence) How long has your organization been in existence? Does your agency have an Americans with Disabilities Act Plan? __ Yes .'X'. No ~__.~y~.t'~L~' ) Project Title: Project Location: Location(s) of additional facilities operated by your organization: Description of total agency activities or services provided: __ Amount requeste · $ _,~ I ~'0 0 ,,, Total Project Cost _ I . . Please describe in detail the project or activity you are requesting funding for. . Describe to what extent your project will specifically affect, serve, and benefit City of Ukiah residents and the specific needs within our City that your proposed project addresses. . Describe how your program will coordinate with other agencies and organizations in providing similar services to this area, to compliment rather than duplicate their efforts. Where in Mendocino County are similar services provided and by whom? 4, Describe your proposed project budget (specify revenues, by sources, as well as expenditures, by type). DeScribe the current sources of your organization's funding. . If you have received funding from the City of Ukiah in pdor years, please indicate for what years and for how much. 7. What is the average rate of pay for your houdy employees? 4:Can:FundApp.800 Thank you for completing this application! :BEP-- I 1--£000 0~ :55 PM HSIMC 485 ~ i 2~ P. ~I .... :_;%~?' ~ OFFICE OF THE SECRETARY OF STATE I, MA~CH FONG EU, Secretary of State of the State California, hereby cer~y: That the annexed transcript has been compared with thc record on file in this off'ce, of which it purports to be a copy, and that same is full, true and correct. IN VClTNESS WHEREOF. I execute this certificate and afllx the Great Seal of the State of Califo:nia this H,",,i~ 2 5 1980 REP~ -- i 1--2000 ~-]l :.~5_ PM HS [ flC 485 ;D 12.~ P . 01 EXHIBIT A ARTICLES OF INCORPORATION Domestic Animal Protection Society, Incorpora=ed P.O. Box 693 Ukiah, CA 95482 DATED: ' ,J , 1980. E~(~{IBI T A California OFRCE OF THE SECRETARY OF ffrATE CORPORATION DIVISION I, MARCH FONC EU, Secretary of State of thc State of California, hereby certify- .. ,ii,.7 ~~¢ ~ '~ "'::~i~i'i ',:~:{" "";~: ~'3;~:?:~:'F:J~.:: 'L:':::/' '.. '::;' · ::7: " · ~t,"~. ,, ':~: That the a.,,_ncxed transcript has bccn compared with the corporate record on file in this office, of which it purports to be a copy, and that same is full, true and correct. IN WITNESS ~'HEREOF, I execute this certificate and atBx the Great Seal of the State of CaLifornia this ' ,.qi~T ~ 7 Secretart~ ot State ~EP-- 11 --£00~ 01 ~57 PM HS ~1C ~5 0125 P. ~1 },359662 CERTIFICATE OF Ai;T~NDI~.~NT OF ARTICLES OF INCORPORATIC~ DOMESTIC ANIMAL PROTECTION SOCIETY.OF ~.ENDOCINO COUNTY CLEM COUGHLIN ~nd ISA BROWN~, certify: ~ [~ ~lk ~~$~ 1. That they are the President and Secretary. respectively, of the Domestic Animal ~rotection Society of ?,endocino County, Califo~ia corporation. 2. ARTICT~ I of ~he Articles of incorporation of ~his corporation is amended to read as follows: The name of ~his corporation s~ll be ~~E SOCIETY FOR INL~D ~;~DOCIM0 C0~TY D. The foregoing amen~ent of A~icles of Incorporation has been duly approved by the Boar~ of Directors. $. The foregoing mmendment of Articles of Incorporation bas been duly approved ~ the required vote of members. We ~rther declmre under penalty of oerju~ ~der the laws of the State of Califo~ia mha~ the matters set forth in this cer~ificmte are ~rue and correct of our ov.~ ~owledge. Da~ed ,, ;i.:z / , 1988 January 26, 2001 LITERACY VOLUNTEER Greater Ukiah Area OF AMERICA Ms. Candace Horsley City Manager City of Ukiah 300 Seminary Ave. Ukiah, CA 95482 Re: grant application Dear Ms. Horsley, Literacy Volunteers of America, Greater Ukiah Area, applied for a community based grant in August 2000. We were not funded in that round. We would like to be included in the applications for this cycle. The application is the same except for the amount of money we are requesting. We are requesting $1500. We were able to secure two other grants for a total of $4500 from other agencies. To complete this project" Teaching Adults to Read, the Effect of Dyslexia," we are still in need of $1500. We hope that you will consider our program again for your grants. Thank you for your support in the past. Sincerely, Maril~ ~n~. Gilbreafh, O.D. President, Board'of Directors 105 North Main Street Ukiah, CA 95482 1'707) 463-4155 VOLUNTEERS LITE CY VOLUNTEEILN OF AMERICA Greater Ukiah Area September 6, 2000 To Members of the Ukiah City Council: Literacy Volunteers of America-Greater Ukiah Area has been helping adults to learn to read for over 15 years. In 1985 the program was supported by a significant grant that enabled it to have paid staff to carry out many of the administrative duties of the program. That' grant ended in 1989 and since then, until this year, the program was ran entirely by volunteers. In 1999 we were able to receive enough monies in grants, one from the city of Ukiah, to support a paid staff person, part time. We really found this to be extremely helpful providing much better communication between rotors, learners and board members. We desperately need to maintain the staff member to keep the vital link between all participants and the community. Additionally this year we are going to embark on a new area ofdevelopmem. We want to explore the area of dyslexia, determining if it is affecting our learners in their ability to progress in their reading ability. This would be helpful to customize the reading program for each learner. Attached is our application for funding through the city of Ukiah. We hope you will consider funding this very worthwhile program that benefits the residents of Ukiah. Sincerely, M~/~i~th, O.D. President, Board of Directors 105 North Main Street · Ukiah, CA 95482 · (707) 463-4155 CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2000 / Application/Organization: Literacy Volunteer,= _ of America - Greater Ukiah ARea Address: _ !05 N. M=_inSt. Executive Director: _. N/A Date: _ 9 - 6 - 0 0 Phone: 463-41 55 Name of Contact Person: . . . Title of Contact Person: __President Phone: 462-7040 Profit tx/' Non-Profit Date Incorporated -_-rune ! 975 .' (please.attach evidence) How long has your organization been in existence? ~.sy~r.~ Does your agency have an Americans with Disabilities Act Plan? F' Yes Project Title: Teaching Adults to REad; Project Location': Ukiah Public Libz, ary Location(s) of additional facilities operated by your organization: none No the effect of dyslexi~ Description of total agency activities or se~ices provided: Literacy Volunteers of America-Greater Ukiah Area provides individual tutoring to adults who want to learn to read. Our organization is staffed by volunteers. Trained volunteers provide one-to-one tutoring which is customized for each learner. REading and writing skills are emphasized. Learners also have access to computers in the Resources center. Amount requested: $_ 6,000 Total Project Cost $ 9, ! oo LITERACY VOLUNTEEP OF AMERICA Greater Ukiah Area Please describe in detail the project or activity you are requesting funding for. Funding is requested for the Literacy Volunteers of America - Greater Ukiah Area to develop a testing protocol for adults who want to learn how to read in our program. Adults are assessed for grade level of reading but often times it is discovered that there may be more problems preventing the adult from progressing in his/her ability to read. LVA will hire a consultant to train our staff member to administer dyslexia tests to individuals who have difficulty in moving forward in their reading ability. This program will require a consultant to train our paid staff member. It will also require testing books, student workbooks, and public awareness communication on adult literacy. 2, Describe to what extent your project will specifically affect, serve and benefit City of Ukiah residents and what specific needs within our City that your proposed project addresses. This project will provide the following for Ukiah residems: *Funding will maintain our staff member to be available to learners in our Learning Resources Cemer *It will give learners an opportunity to improve their reading skills. *Dyslexia testing will allow learners to discover if other methods of learning to read may be needed. *It will allow more effective matching of tutors with learners. *It will give the program more information regarding the appropriate learning materials needed in the Resources center. . Describe how your program wifl coordinate with other agencies and organizations in providing similar services to this area, to compliment rather than duplicate their efforts. Our program will coordinate with several other agencies to provide complementary benefits. The Ukiah Adult School offers many classes in Adult Basic Education and English as Second Language thus reaching a large number of people. Tutoring would be available through our program Mendocino County Job Alliance's clients who need help with reading are more likely to succeed with individual tutoring than in a classroom setting. The one-to-one tutoring is where our program fills a niche in our community. This allows training to be customized to the specific needs of the individual. 105 North Main Street · 1 Ukiah, CA 95482 (707) 463-4155 4. With the additional of dyslexia testing, the program can further customize the reading program for the individual or refer to specific consultants for help. Where in. Mendocino county are similar services provided and by whom? A literacy pro.am providing one-to-one tutoring is in place in Willits through the Library. Group classes are available through the Adult School in Ukiah. Describe your proposed budget (specify revenues, by sources, as well as expenditures, by type.) Revenues International Paper Foundation Grant (pending) $2,000 City of Ukiah Grant $6,000 (pending) Expenditures Dyslexia testing books $ 500 Dyslexia training by consultant $ 500 Public awareness program/newsletter $1,700 Hourly wages/taxes for assistant $2,900 Literacy Pro Software for computer $1,500 Tutor trainer fee $ 750 Office supplies (stationery, stampS) $ 300 Tutor trainer supplies, workbooks $ 950 $9,100 , Describe the current sources of your organization's funding. For the fiscal year 1999-2000, funding was received as follows: International Paper Foundation $3,700 City of Ukiah $2,500 If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much. FY 1999 - 2000 $2,500 KEVENU£ SERVICE 1986 Literati' Alliance of i;.enc, ocino County 105 ~.3o~&' ;lain Ukian, CL c~5482 DEPARTMENT OF THE TREASURY EIN:"' 23-7175501 { Accodnting'Period Ending: ~.!ay 31 Form 990 Required: Yes Person to Contact: Taxpayer Service Representative Contact Telephone Number: (800) 42,~-1040 .Dear A~llicant: Eased on the inforr~ation supplied, and assuming your operations '~' ~: %:'e w ._1 be as stated in your application for recognition of exe:;.p~on, have deteruined you are exempt from Federal income tax under section 501(c) (3) of the Internal Revenue Code. %'~e have further determined that ~vou are not a. private foundation ~;ithin ~i%e meaning of section 509(a) oz the Code, mecause you are an crganiza:~ion Oescribed in section 509'(a) (1) and 170(b) (1) (a) (vi). If your sources of support, or your purposes, character, or n%ethod of operation change, please let us know so we can consider the effect of ui~e chan~e on your exen',pt status and foundation status. Also, you should inform., us of ali changes in your name or address. As of january 1, 1984, you are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of ~210n~ or :.~.ore you pay to each of your employees during a calendar year. You are not liable for the .tax imposed under ~,e Federal Unemployraent ~:.: Ac~ (FUTA) . Since you are not a private foundation, you are not subject to tha · excise ~a"es under Chapter .'..2 of the Code. However, you are not auto- -..:~.a~-ically exes.Dr_ fro~.n other Federa.1 excise taxes-. If you have any .questicns about excise, employment, or other Federal taxes, please let us kno%;. Donors may deduct contributions to you as provided ih section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or ~or yo,-,- use are deductible for Federal estate and gift tax purposes if they n~.eet the applicable provisions of sections 2055, 210~, and 2522 of t h'- Coae. The box checker in the heading of this letter sno%-;s :.;tether you . us~ z-~le Forl.n 990, .?,°turn~ of Organization Exempt from Income Tax. If Yes is checked, you are required to file Form 9c~0 only if your gross recei't, u ~ each year are normally more than $25,000. If a return is rec, ui%e~, it must be filed by the 15th day of the fifth month after the o enS of your annual accountinc~ period. 'l~he law i?..~oses a penalty of $10 a day, up to a maximur.., o~ $5,000, when a return is filed late, unless there is reasonable cause for the delay. , 36001, San Francisco, CA. 94102 Letter 947 (DO) (10-82 .~ REVE~iUE SERVICE . DEPAR?~.iENT OF THE ?REASURy /e ~u~je.r~ to the ta:: on unr latea Duslness income under section 511 of ~e Code. if you arc subject to this tax, you must file an inco~e ~eturn on For~% 9S0-?,Exe~%pt Organization 5usiness Incoae Tax Return. rn this letter, ~'e ar~. not deter~:%ining - - wheezier any of your present or 3ropcsed activities are unreiatea trade or business as defined in ~ection 513 of the Code. :his' dezer~.',znation letter is e~fective fro~;. June 19, 197-3, the date your )rganization ~as incor:~orated. You need an ems. foyer identification number even i-- ~ you have no ~3mployees. if an employer identification number %.:as not entered on your ~-pplicat~on, a number %~,i!1 be assigned to you and you will be advised of it. Please Use that number on all returns you file and in all correspon- 5ence %;ith the Internal Revenue Service. Because this letter could help resolve any questions about your ~xe.~,~, status and foundation status, you should kee~ it in your 3ermanent records." - If you have any questions, please contact the person whose name and -eiephone number are shown in the heading of this letter. Sincerely yours, District Director CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING JANUARY 2001 APPLICATION COVER SHEET Organization: Mendocino Family and Youth Services DATE:January 29, 2001 Address: 776 S. State St. # 107, Ukiah, Ca. 95482 Executive Director: Karin Wanderi Phone: (707) 463-491 5 Contact Name: Jerome Bouvier-SHARE Program Manager Profit: Non-Profit: ___X___ Date Incorporated: .... 1 979 .... Number of years in existence: 26 years American With Disabilities Act Plan:___YES__ Project Title: After School Workshops and Activities Project Location: Red Velvet Drop in Center Location and addition facilities operated by your organization: 552 North Main Street # 2A Fort Bragg, CA 95437 255 Main Street Point Arena, CA 95468 Description of total agency activities and services provided' Mendocino Family and Youth Services (MFYS) is the private non-profit (501c3) arm of the Mendocino County Youth Project (MCYP), an umbrella organization for providing a variety of services for children, youth, and their families throughout all of Mendocino and northwest Sonoma counties for the past 26 years. MCYP/MFYS provides a variety of services, including school-based prevention (alcohol and drug, violence, tobacco), and counseling and support services, peer helping activities, 24/7/365 youth crisis services, an outpatient counseling clinic, intensive adolescent alcohol and drug treatment, parent support activities, drop-in center (Red Velvet), and services to identify and return to school homeless children and youth. Amount requested: $1,000 Authorized Signature~ .... Total Project Cost: $1600 Dear Candice Horsley I am submitting this request for $1000 for your assistance in purchasing supplies in order to provide a three-month series of after school workshops and activities for youth. These programs will integrate discussions on relevant topics to teens such as drug and alcohol use, violence, teen sexuality, stress, and other topics within the context of active, creative and experiential activities. This project will be run through the Red Velvet drop in center, an added component of the SHARE youth crisis program. (Budget attached) Over the period of October 1st 2000 to January 1st 2001, the Red Velvet drop in center has had an estimated 300 young people walk through it's doors. This speaks to the huge opportunity to engage youth, and the importance of being able to provide activities and workshops that encourage connection to community and offers the opportunity for education and self-growth. The workshops will be free and accessible so that any interested teenagers ages 12-20 would be welcomed to attend. Self-expression mediums have been the most popular activities and workshops and have generated the most interest and requests from youth. These include art (sketching and crafts), drumming, Yoga, self-defense, non-violence training, dance workshops (hip-hop), social justice workshops and more. As you can see the diversity of the activities speaks to the diversity of youth that frequent the drop in center. Studies have continued to support that youth who become involved in extracurricular activities are far less likely to get involved in drugs, alcohol, and violence. This is largely due to the dynamics of the activity process. Apart from the theme of the activity, the process offers a place to share, helps cultivate a sense of personal power, and invites the learning of new ideas and talents. In addition, the workshops will help youth to meet the challenges of life with better skills to deal with stress, take care of themselves, and prepared to resist the pressures of substance abuse and violence. These activities will bring youth into the teen center where they will be able to spend enjoyable time with their friends in a safe and drug free environment, and have access to the support services available through the drop in center. As you can see, without the necessary supplies it will be very difficult to offer and run the number of activities the youth have requested. Our hope is that you will see the value in this project and assist us in providing these crucial programs Sincerely, Jerome Bouvier Program Manager Project SHARE 1. Describe to what extent your project will specifically affect, serve, and benefit City of Ukiah residents and the specific needs within our City that your proposed project addresses. 27% of Mendocino County's population is under 18 years of age. Between January 1, 2000 and January 1, 2001, the SHARE Crisis Program had contact with 4,068 youth. The highest percentages of those contacts were from Ukiah and the surrounding areas. These youth were dealing with personal and family crisis, drug abuse, child abuse, and mental health issues. Over 1/3 were homeless, runaway or at risk of running. This speaks to the huge demand for more services, and the importance of providing AFTER SCHOOL activities and workshops that will reach out to Ukiah's youth. The Red Velvet Drop In Center provides us with the perfect venue to provide these workshops and activities. Any services provided to youth can only benefit the community as a whole. We know that when youth are engaged in positive activities and have an outlet for positive energy and behavior, that self destructive and high risk behaviors decrease. The single most defining factor for why some youth isolate and engage in negative behavior, is CONNECTION. They do not feel connect to home, community, or society. We feel this project will help reconnect youth to community and provide a safe, nurturing place where they can hang out, have fun, get support, encouragement, and referrals to additional community supports. 2. Describe how your program will coordinate with other agencies and organizations in providing similar services to this area, to compliment rather than duplicate their efforts. Where in Mendocino County are similar services provided and by whom? We have coordinated with a variety of other agencies; Nuestra Casa, Juvenile Drug Court, Mental Health, SHARE Crisis outreach, Ukiah Community Center, Ford Street, Schools, and many others. We have an ongoing referral process with each agency, which allows us to access resources that a youth may need. An internal communication system between agencies has been established so that youth can be directed to other supports and activities available in Ukiah. We are aware of the 'lack' of after school programs available for youth and the Red Velvet offers the perfect environment to compliment the existing resources. The unique component to this project is the incredible support by the community and individuals. A number of the workshops will be co facilitated by individuals who have donated their time. This is a reflection of the amazing support for the drop in center and it's staff. Most importantly, they recognize the need for such youth programs and the need for adult mentors. 3. Describe your proposed budget (specify revenues, by sources, as well as expenditures, by type). Program budget attached 4. Describe the current sources of your agencies funding. Although we are a large organization, we have very little access to dollars that will fund supplies for activities and workshops. Our federal grants are dominantly directed to operating cost for the various agency programs. Grants like the City of Ukiah's are so very valuable to us and other agencies that provide ongoing activities. Private Foundations - $7,820 Non-Profits - $11,000 Federal Funds- $150,000 United Way- $73,464 County (Mendo & Sonoma) - $46,472 Schools (Mendo. & Sonoma) - $38,169 Fees & other Misc. Income - $36,200 5. If you have received funding from the City of Ukiah in prior years, please indicate for what years and how much. 1990/91 - $5000 1991/92 - $3000 1992/93 - $5000 1993/94 - $4000 1994/95 - $4000 1995/96 - 0 1996/97 - 0 1997/98 - 0 1998/99 - 0 1999/00 - 0 6. What is the average rate of pay for your hourly employees? $8.81 per hour o OR=ICE OF THE SECRETARY OF STATE FILE I, MARCH FONG EU, Secretary of State of the State of California, hereby certify: That the annexed transcript has been compared w/th the record on file in this office, of which it purports to be a copy, and that same is full, true and correct. IN WITNESS WHEREOF, I execute this certificate and a/~ the Great Seal of the State ot~ California this .lAN 2 5 1979 Secretary of State OF 9086'75 Gtoda J. Ca~otl Oepu~ California. This Corporation is organized un6ar the General Non-Profit Corporation Law Of ~e State Of Caltfor~z. · The specific an4 primary purposes for which this Corporation is formed are I a) Om behml~ of youth, ages birth to 18 years, and their f~milles in Mendocino County, to Xnitiate, sponsor, promote, .s~reng~hen carry ou~ and maintain ed~cat/onal, h?alth, emor/onal, transpor~atioua/ legal, social, vocational an~ related services; b) To aid Hendocino County Youda and their families ~rithout respecu to their sex, religion, class, or ethnic backEround in solving their educational, health, emotioual, transporati~mal, legal, social,- . . . · o vocatl~nal, and related . . c) To screnkthen, coo~d~naca, suopor~ and enhanca the ac~vl~as · and ~arvices of the various public and privac~ agencies sez-rlces directly or indirec~ly affec= ~he youth and families ... of Hendoclno County; ' d) ~o combat inadequate educational, health, counseli'ng, protect±ye, :z-amspor~atto~m_l, legal, social and vocational services, as they a£fect the lives of ¥ouuh and families, as well as :o combat delinquency, abuse of drugs and alcohol; and family and social disincegra~ion ~d~ich affect youth. Th~ general purposes and powers are: %) To rac~iv~ property by divise or bequeat, subject co ~he laws · regula~g :ha. ~r~-~fer or proper~f by wilI, and otherwise :o ~q~ ~d hold ~1 p~r~, ~ or pe~~, incl--, ~~c '~~~, s~ of sco~, bon~, ~d se~~ of To sell, convey, exchange, lease, mortgage, encumber, :rmmsfer · on ~-~s~, or otherwise dispose o£~ any such proper=y, both real and personal, as the objects and purposes, of the corporation may require, subject ~o suc~ li~i~a~iows as may be prescribed by law. iii) To make and perform contracts in furtherance of ~he purpose of ~bis corporation. iv) To act as ~rumtee under any Crust incidental ~o the prinCipal objects of the Corporation, and receive, hold, administer, and · xpend funds and property subject ~,o such ~rus:. ' v~) To sue and be s~ed. . · . · , v//) To qua//f~ ~o ~arr7 on ~tm non.orof~t ~t±v~=~ ~n any o~her scare, caz-r/tor~, ~e.oendenc~, or fore~gn country, and to con~uat ~s n°nP-rof~ ac~v~t:~es w/~h/n or ~~u~. ~.he Stmce o£ Cal/~orn/a. :. viii) To adopt:, u~a, and at: wd.11 all:er, a corpora~:e seal, buc failure Law of Ca//forn/a, as such lay ~s nov ~n effec= or ~ay ac au7 ~ hereafter be amended. To act as principal, agent, Join: venturer, par~ner, or in any other capacity which =ay be authorized or approved by the Board of Direc~rs of ~he Corpora~ou ~nd vhich ~he Board may deem proper or c~nvenient in connection vi~h 'any of ~he foregoing purposes, or vhich may be calculated direc:ly, or indtrectl7 ~o promote ~he interes~ of chis Corporation. · · ~ha foregoing s=acemenc of purposes shall be couscru~d as a s~atemenc . . . of bo.~b pur~ses and powers, and ~he purposes'and povers s~ated in each clause .. . aha.Il, e~cept vhere o~herw-ise expressed, be in no ~y limited or restricted by a raferenc~ co or in~erence fr~n =he =arms or provisions of any ocher c~ause, bu~ sha~ be regarded as independent purpbses and po~ers. any of ~e above s~a~eu~ncs of purpo~s and povers~ · f~:t:f.~.f, c7 ~ exerc:f, ae ~n7 pcvec'a Chac a~'e ~oc ~u ~urchera3ce o~ the pL"J.~n~ purposes of chis CorporaCtou. ARTICL~ ? The act/vii/es of the Corporat/on shall be uon-profi= in character and no pe~ ga/n or prof~ shall ever accrue to any _mother t. hereof by r~ason of h~s or her membership, to an~ a/rector or officer r. hereof or ~o any private persons. The m-~er of 4/~e¢cors, ~:e/r ~erm in office, mxd the time a~d mauner of Cheir election shall be as provi~ in the By-Laws, except chat the mn.her of d/rectors shall be not less than three. The names and addresses of those appointed to serve as first dtrecCcrra are as follette: · ALLANYA ~ ADDRESS Covelo Eoad, Will/Cs, Califorala 95490 No. Street CIcy ' State -'Zip 8900 Booneville .Road, Ukiah, California 954t/ 2140 Bouneville .Road, Ukiah,-C~]~fornia No. Street City State Zip No. Street City State Zip . No. Street City State Zip No. Street City State Zip · No. Street City SCare Zip Ho. Street: ' City State Zip CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING JANUARY 2001 Application/Organization: '~ fC,~F Date: Address: Executive Director: Name of Contact Person: ~-~ Title of Contact Person: Profit Phone: Non-Profit Date Incorporated Phone: (please attach evidence) How long has your organization been in existence? Does your agency have an Americans with Disabilities Act Plan? M Yes V' No Project Title: $F~1 Project Location: Location(~ of additional facilities operated b~, your organization: DesCcription of total agency activities or services provided' Amount requested: $ Total Project Cost . Please describe in detail the project or activity you are requesting funding for. Provide finacial assiatance to iow income people to spay and neuter the companion animals in their care within the city limits of Ukiah. . . . . Describe to what extent your project will specifically affect, serve, and benefit City of Ukiah residents and the specific needs within our City that your proposed project addresses. Our program strives to eliminate stray and unwanted animals. This reduction will save private citizens and government time, money and emotional distress dealing with unwanted animals. Describe how your program will coordinate with other agencies and organizations in providing similar services to this area, to compliment rather than duplicate their efforts. Where in Mendocino County are similar services provided and by whom? The only similar services are provided by the Eileen Hawthorne Fund in Fort Bragg. We cooperate with them and have divided the county to avoid duplication. Describe your proposed project budget (speci~ revenues, by sources, as Well as expenditures, by type). We are requesting funding of $2,000. It will all be spent for spay and neuter services with local veterinarians. We will set up a separate account so that we can identify the beneficiaries. Describe the current sources of your organization's funding. Donations, almost entirely from local residents, rummage sales, and income from a trust fund. . If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much. None . What is the average rate of pay for your hourly employees? None 4:Can:FundApp.800 Thank you for completing this application! C [ifornic OFFICE OF THE SECRETARY OF STATE (;()!~, i~()!~ ATI()N DIVISION I, MAI'iCH FONG EU, Secretary State of California, hereby certify' of State of the That the annexed tra~script has been compared with the cc rporate · ) rec(-)rd ()Ii file in this office, of which it purports to be a c~py, and that same is full, true and correct. IN WITNESS WHEItEOF, I execute this certificate and affix the Great Seal of the State of California this JAN E 4 1991 Secretary of State 1679925 ARTICLES OF INCORPORATION OF MENDOCINO SPAY-NEUTER ASSISTANCE PROGRAM ENDORSED FILED. o~ ~ ~ ~ ~lff~ J/ N 22 The name of this corporation is Mendocino Spay-Neuter Assistance Program. II A. This corporation is a nonprofit public benefit corporation and is not organized for the private gain of any person. It is organized under the Nonprofit Public Benefit Corporation Law for charitable purposes. B. The specific purpose of this corporation is to set up a spay-neuter program to assist and educate members of the community who have unaltered animals. III The name and address in the State of California of this corporation's initial agent for service of process is: Margaret Winkler 305 Crestview Drive Ukiah, CA 95482 IV A. This corporation is organized and operated exclusively for charitable purposes within the meaning of Section 501(c)3 of the Inte~n~al Revenue Code. B. No substantial part of the activities of this corporation shall consist of carrying on propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate or intervene in any political campaign (including the publishing. or distribution of statements) on behalf of any candidate for public office. The property of this corporation is irrevocably dedicated to charitable purposes and no part of the net income or assets of this corporation shall ever inure to the benefit of any Articles of Incorporation Mendocino Spay-Neuter Assistance Program Page 2 director, officer or member thereof or to the benefit of any private person. Upon the dissolution or winding up of the corporation, its assets remaining after payment, or provision for payment, of all debts and liabilities of this corporation shall be distributed to a nonprofit fund, foundation or corporation which is organized and operated exclusively for charitable purposes and which has established its tax exempt status under Section 501(c)3 of the Internal Revenue Code. DATE INCORPORATOR: I hereby declare that I am the person who executed the foregoing Articles of Incorporation, which execution is my act the deed. I UESTRA Mendocino Latinos para la Comunidad, Inc. Nuestra Casa 915 South Dora Street Ukiah, CA 95482 Phone (707) 463-8181 Fax (707) 463-8188 January 31, 2001 Ms. Candace Horsley City Manager, City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Dear Candace: Attached is Nuestra Casa's proposal for funding through the City of Ukiah's 2000/01 Non- Profit Community Based Organization Grants Program. This application is similar to the one we submitted in August in that it requests funds to support the Transportation Component of Nuestra Casa's after-school program. However, the proposal that we submitted in August included two components of our after-school program-the transportation component and our Cinco de Mayo theater production, which is produced and performed by the children who participate in the tutoring program. In this current proposal, we are not requesting funds for the Cinco de Mayo program--just the transportation component. Thank you for once again offering support to Ukiah's non-profit organizations. As you are undoubtedly aware, Ukiah's Latino population is growing rapidly. We have been told that more than one-quarter of the children enrolled in Ukiah Unified School District are Latino (primarily first generation immigrants) and that 45% of the area's children age birth to five years old are Latino. We believe that supporting this population in their successful integration into our community is essential, and we are hopeful that the City Council will chose to support us in our endeavors to provide this support. This program not only benefits the sixty students who participate and their families, it benefits the entire community by supporting Latino students in become strong leaders and good citizens. As I am sure you are aware, Nuestra Casa is the only community-based organization specifically devoted to serving our Latino community. Thank you for your consideration of our proposal. If you need any more information, please let me know. Sharon Kiichli Interim Director CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING January, 2001 Applicant Organization: Mendocino Latinos para la Communidad, Inc./Nuestra Casa Address: 915 South Dora Street, Ukiah, CA 95482 Executive Director: Sharon Kiichli Name of Contact Person: Sharon Kiichli Title of Contact Person: Director Profit X Non-Profit Date Incorporated 1994 How long has your organization been in existence?_9 years (5 years as an association prior to incoq~oration) Does your agency have an Americans with Disabilities Act Plan? X Yes __ No Project Title: After School Tutoring and Cultural Enrichment Program Transportation Support Project Location: 915 South Dora Streetr Ukiaht and in the community Location of additional facilities operated by your organization: none Description of total agency activities or services provided: See Attachment 1 - Agency Mission and Description of Services Amount requested: $_2,500 Total Project Cost: $!50,000/year Note: The full cost of the tutoring program, including the summer program and the family support component is about $150,000 per year. Funds are being requested to support of the transportation component of the after-school tutoring component. The Total budget for the transportation component is $23,080. 1. Please describe in detail the project or activity you are requesting funding for. Mendocino Latinos para la Communidad/Nuestra Casa is requesting funds to support its After-School Tutoring and Cultural Enrichment Program for school-aged children and their families. This program provides after-school tutoring and cultural enrichment for approximately 60 children five days each week after school, plus an array of educational and supportive services for the entire family. (See Attachment 1, Description of Nuestra Casa's After School Tutoring Program.) The Nuestra Casa after-school tutoring program is supported by a variety of funding sources, most of which are limited to a specific function: tutors, materials, supplies, English as a Second Language instruction, instruction for parents in learning how to help their children with their school work. Unfortunately, because of the limitations of our other funding sources, we are left with a funding gap for our transportation program. Yet, in order for our after-school tutoring program to be effective, it is essential that we provide transportation for the students to and from the program. For this reason, we are requesting funds from the City of Ukiah to specifically support the transportation component of this important program. Most of the 60 students who attend the after-school Tutoring Program need transportation to and from the program each day. The Nuestra Casa after-school Tutoring Program, which is designed to reinforce and enhance the academic achievement and strengthen the families of the children who attend, addresses important needs of young Latino residents of Ukiah. (See Section 2, Benefits of the Proposed Project) Many of the parents of the children work during the afternoon, and many others do not drive. Although a few of the children use public transportation, the bus lines and schedules cannot accommodate the places and times of most of the tutoring program participants. To ensure the safety of the children and in order for the program to succeed, Nuestra Casa acknowledges and assumes the responsibility for the safe passage of the children from school to our facility and to their homes, especially during the dark hours of winter, in inclement weather and to neighborhoods that may not always be secure for young children to travel through unchaperoned. Nuestra Casa owns a 15-passenger van and employs a driver who makes four round trips per day transporting children to and from the tutoring program. The majority of the children come from the south Ukiah area. Starting at 2:30 each afternoon, the van driver picks up groups of children 15 at a time and brings them to the tutoring program. During the last hour of the program, the driver begins taking the first arrivals home, continuing to make trips until all the children are at home. As the program has grown, the driver has had to make more and trips each day, with transportation costs escalating with each additional trip. Although the after-school tutoring program is funded through multiple sources (see Section 3, Coordination and Collaboration), there are no specific funds available to support the transportation component of the after school program. (Transportation for the summer program, MLPLC/Nuestra Casa Proposal for Funding City of Ukiah -. ~'] January 31, 2001 " ~ Page I which serves 160 children and youth, is provided through a contract with Ukiah Unified School District for a school bus and driver. This cost is supported, in part, by the Region II, Area I Migrant Education Program, but this arrangement is not available during the school year and, even if it were, would be very expensive on a daily basis- see Section 4, Proposed Budget.) With escalating fuel costs, more hours of driver time, increased costs for van maintenance and insurance, transportation costs for the tutoring program are running higher than in previous years, and no funds are available to support these increased costs. Therefore, we are requesting $2,500 in funds from the City of Ukiah to partially support the transportation of children to and from the after-school tutoring program. 2. Describe to what extent your project will specifically affect, serve, and benefit City of Ukiah residents and the specific needs within our city that your proposed project addresses. The Latino population in the Ukiah area is growing rapidly. Data from the Ukiah Unified School District indicates that the Latino student population is more than 25% of the total enrollment, with some schools (e.g. Nokomis School) having a Latino enrollment of more than 60%. In the age range of birth to five years of age, 45% of our community's children are Latino. Latino community members, especially youth, are considered to be at risk due to a number of factors that include poverty; the stresses of trying to grow up bridging two cultures; conflicting value systems; having to learn to function in a second language and the impact that this has upon educational achievement; the hmited availability of support systems that are culturally and linguistically sensitive; the stress of facing and dealing with racial and ethnic prejudice; and the difficulty families experience in their attempts to access resources, among other things. The goal of the Nuestra Casa tutoring program is to address these issues by: a) Helping Latino children and youth achieve academic success, which contributes to a strong sense of self-worth and enhances self-esteem while opening doors to advanced education and employment opportunities; b) Creating avenues for expression of Latino youth's visions, perspectives, concerns and issues, and by creating opportunities for developing pride in their culture of origin; c) Empowering Latino children and youth and encouraging them to take leadership roles among their peers and in the community; d) Strengthening Latino families through cross-cultural education (opportunities for youth to learn about the culture in which their parents grew up and for parents to learn about the culture in which their children are growing up), family enrichment and learning experiences, enhanced communication within the family; English as a Second Language instruction for parents and support to the entire family; and MLPLC/Nuestra Casa Proposal for Funding City of Ula'ah January 31, 2001 Page 2 e) Building bridges and understanding between the Latino community and local schools, businesses and the mainstream community of Ukiah. The Nuestra Casa tutoring program has worked with local Latino students and their families over the past seven years with great success. The vast majority of the students participating in the program make significant progress in academic achievement and school success. (See Attachment 1, Tutoring Program Description). Over the years, many of the participants in the program have received school awards for improved grades, attitude, participation and leadership while in the tutoring program. Ukiah Unified School District awards have included numbers of "Students of the Month", and local teachers have reported to parents and Nuestra Casa staff that they have noticed improvement in students' academic and social performance at school. The program is staffed, in part, with high school and college tutors, several of which participated as students in the tutoring program prior to going on to serve as tutors. It is important to note that Nuestra Casa's After-School Tutoring and Cultural Enrichment Program assists and benefits the students as well as their families. Even though the primary participants in the program are the students, the program is of great benefit to the entire family. The program includes English as a Second Language instruction for parents, training for parents to be able to help their children with their school work, parenting instruction, support for the entire family in their struggle to learn how to live in a new culture, and the linking of parents to all kinds of health, education and social services. Because Latino families tend to be large, we estimate that this program serves about 250 students and family members during the school year and another 600 students and family members during the summer (160 students and their families participate in the summer program.) Nuestra Casa's transportation system ensures the safety and attendance of our tutees in the after school Tutoring Program. The after school hours have been identified as the period of time in which children are most at risk for violence or engaging in risky behaviors. Nuestra Casa provides a place and a learning activity that is safe, drug-free, supervised and culturally appropriate. Transportation is an indispensable component of the projecL MTA does not reach many of the neighborhoods in which our participants' live, and MTA cannot transport the large contingent of Nuestra Casa's tutees to their homes quickly and directly. Providing transportation for students is essential to making it possible for children to participate in the program, which benefits the youth, their families, local schools and the community as described in Section 2, (a) through (e), on page 2 of this proposal. The improved academic achievement, enhanced self-esteem, positive leadership skills, and strengthened family life that is achieved through this program also benefits the community in that youth who are succeeding in school and whose families are able to support their efforts are much less likely to become involved in gang activity and other destructive behavior at school and in the community, are less likely to become involved MLPLC/Nuestra Casa Proposal for Funding cit~ of U~ah January 31, 2001 Page 3 with alcohol and other drugs, less likely to become involved in the criminal justice system, and much more likely to grow into productive citizens making positive contributions to community life. ge Describe how your program will coordinate with other agencies and organizations in providing similar services to this area, to compliment rather than duplicate their efforts. I4/here in Mendocino County are similar services provided and by whom? The Nuestra Casa After-School Tutoring and Cultural Enrichment Program is a collaboration with many groups and organizations. Without our collaborative partners, the program would not exist. A broad spectrum of the community has been involved in the planning and development of the program, including local Latino youth, parents and community members, the Mendocino Latinos para la Commanded Board of Directors, the local Coalition for Hispanic Needs, and staff members from Nuestra Casa, local schools, and Mendocino College. The MLPLC multicultural Board of Directors includes and has included members of the local business community (Fetzer Vineyards, Savings Bank of Mendocino County), Mendocino College faculty, a representative from the Concilio Latino Americano, staff from other agencies (Mendocino County Youth Project, Mendocino County Office of Education, Mendocino County Public Health Department), teachers and teacher's aides from Ukiah Unified School District, parents, youth and other community members. After school tutoring programs are provided a some of the elementary school campuses in Ukiah and at the Ukiah Unified School District Adult School. The Nuestra Casa tutoring program is coordinated with these programs in that representatives of all of the programs sit on a coordinating committee, and Ukiah Unified's CBET funds are shared among the sites. The coordinating committee reviews curricula, shares training resources, program information and coordinates programs and services. Through this coordinated effort, tutors from all of the sites are provided with training and support. Nuestra Casa's tutoring program is unique to other after-school tutoring programs in that the program includes a cultural enrichment component designed to support the overall healthy growth and development of the children, strengthen their self esteem and work with their parents to help them learn how to help their children in school and to provide a healthy and nurturing home environment for their children. For immigrant families who are learning to raise their children in a different culture from the one in which they were raised, these supportive services are essential. All of the children who participate in the after-school tutoring program are from immigrant families. Many of them are recent arrivals to our country and to our community. For these children, Nuestra Casa's after school tutoring program provides a safe-haven in which they can adjust from the shock of moving to a new culture and learn how to MLPLC4qquestra Casa Proposal for Funding cit~ of U~ah January 31, 2001 Page 4 succeed in school--academically, culturally, socially and emotionally. Because of the cultural enrichment program and the support provided to the whole family, Nuestra Casa's after-school tutoring program is the choice of most Latino families whose children are struggling in school.. Nuestra C_asa's tutoring program has a waiting list of almost 100 students. As a full-spectrum program providing support to students and their families, Nuestra Casa's tutoring program involves collaborations with a wide variety of local agencies in the community, as follows: Organization Region II, Area I Migrant Education of Mendocino County Ukiah Unified Schools Community Based English Tutoring Program Mendocino County, Department of Social Services Mendocino County Probation Department California Human Development Corporation Child Abuse Prevention Council of Sacramento AmeriCorps Program Mendocino College America Reads Program Ukiah High School MESA Program Nokomis School Violence Prevention Program/Conflict Managers Program Mendocino County Alcohol and Other Drugs CPIA Program Collaborative Role Coordination with Migrant Education programs; student referrals, funding for the lead teacher, supplies, summer program (Plan Vacacional) and a small amount of funding for transportation. Coordination with Ukiah Unified School District's after- school learning programs; funding for Nuestra Casa ESL classes for parents, tutors, curriculum, tutor training, coordination of curriculum developmenL Referrals of high-risk children to the program, funding for ESL and parent education components of tutoring program, summer program (Plan Vacacional and family activities), facility costs. Funding to support the participation of high risk teens and youth on probation in the tutoring program. Provides Tutor stipends. Provides AmeriCorps Tutor Stipends and training. Refers and pays Tutors Provides and trains Tutors Referrals of children to the program (Nuestra Casa provides staff time at Nokomis school which is coordinated with the tutoring program.) Technical assistance in alcohol and drug prevention strategies; funding for family/community events. MLPLC/Nuestra Casa Proposal for Funding City of Ukiah January 31, 2001 Page 5 Pacific Bell Saturday Afternoon Club Funding for computer equipment and software for use in tutoring program; training for staff in the use of the equipment. Support for tutoring program family events by providing facility at a reduced rate. 4. Describe your proposed project budget (specify revenues, by sources, as well as expenditures, by type.) The full budget for Nuestra Casa's after school tutoring program (including services for families, sponsoring of community cultural events and the four week summer program, Plan Vacacional) totals about $150,000 per year. Funding comes from multiple sources, as described above, and from local fund raising and individual contributions. The full budget for the tutoring program is available upon request. The chart below presents the budget for the transportation component of the Nuestra Casa after school tutoring program for which MLPLC is requesting City of Ukiah support. After School Tutoring and Cultural Enrichment Program Transportation Component Van Driver 4 hours per day M-F@ for 220 Nuestra Casa fund raising days, plus 2 hours per day on Saturday Jan- $ 8,683, (including funds requested April, 34 hours = 914 hours @ $8.00/hour through this application). plus $1.50/hour employer costs. Van Costs (gasoline, maintenance, insurance) $ 7,897 Nuestra Casa fund raising. 234 days @-75 miles per day @ .40/mile Summer Program School Bus - Contract with $ 6,500 Region I Migrant Education Ukiah Unified School District Total Budget Transportation Component $ 23,080 TOTAL CITY OF UKIAH REQUEST $ 2,500 5. Describe the current sources of your organization's funding. Nuestra Casa is funded through foundation, corporate and government grants, contracts with Mendocino County agencies to provide specific services (Social Services, Public Health, Probation Department, Alcohol and other Drug Programs), the Region I Migrant Education Program, Ukiah Unified Schools CBET and Healthy Start Programs, the City of Ukiah (past years) and from contributions from individuals and businesses and through local fundraising efforts. MLPLC/Nuestra Casa Proposal for Funding City of Ula'ah January 31, 2001 Page 6 6. If you have received funding from the City of Ukiah in prior years, please indicate for what years and how much. 1993 $ 3,500 To establish parenting classes (these have been sustained and expanded). 1995 $ 3,000 Four Treasures Marketing Project (cross-cultural training; still being provided in the County and in other parts of the State upon request). 1998 $ 3,000 After-school tutoring program expansion (sustained). 7. What is the average rate of pay for your hourly employees? The range is from $6.50 per hour (AmeriCorps Program Tutors) to $19.00 per hour (Substance Abuse Counselor). We do not have an exact weighted average based upon the number of employees at each rate, but because the majority of the employees are part-time and fall within the lower rate range, it is estimated that the average is about $11.00 per hour. MLPLCdtNuestra Casa Proposal for Funding cit of us'ah January 31, 2001 Page 7 Nuestra Casa After-School Tutoring Program Program Description 1999/2000 Program Description The Nuestra Casa Tutoring Program provides daily after-school academic tutoring and cultural activities for approximately 60 Latino children from throughout the Ukiah Valley area. The Nuestra Casa Tutoring Program operates Monday through Friday from 3:00 until 6:00 PM. This past year we had an average attendance in the program of 45 children each day. Through this program, children are provided one-to-one academic instruction and assistance with homework four afternoons each week (Monday through Thursday). On Friday afternoon, the children participate in cultural awareness activities and prepare for the various community cultural events and celebrations that Nuestra Casa sponsors. Many of the children who participate in the program have been identified as "high-risk" for retention, school failure and other factors. The program is staffed with a Coordinator/Lead Teacher, adult tutors from the AmeriCorps program, youth tutors from various other programs (MESA, MiniCorps, etc.) and a van driver. The children are transported to and from the tutoring program each day (the driver makes four round-trips with our 15 passenger van) and they are provided with a nutritional snack. Oversight of the development and implementation of the tutoring program is provided by the Nuestra Casa Coordinator of Educational Services. We are fortunate to have Mireya Rauda, who was trained in Mexico as a teacher and who also holds a California teaching credential, as our Tutoring Program Coordinator/Lead teacher. Her skills and expertise have contributed greatly to the success of this program. We have also been very fortunate this year to have a team of very creative, skilled and committed AmeriCorps staff and student tutors. Parent Involvement In addition to the work with the children, the Nuestra Casa tutoring program includes a parent participation component. With the goals of helping parents learn how to help their children with their school work and strengthening their relationships with their children, parents assist in the afternoon program on a rotational basis and participate in seven cultural events sponsored by the tutoring program during the year. (At the end of the year we were able to take tutoring program children and family members on an all-day field trip to the Mendocino Coast.) In addition to direct participation in the tutoring program, parents are required to attend a monthly session of a "Parents as Tutors" group. This group is designed to help parents understand what their children are doing in school, understand school policies and to provide a forum for education and discussion of various topics related to parenting. The response of the parents to this program has been strong, and the parents have requested (and been provided with) a variety of trainings, including alcohol and drug abuse prevention and education, prevention of gang involvement and other topics. As needed, parents are transported to the tutoring program when it is their turn to participate, and transportation and childcare are provided for the Parents as Tutors sessions. Also, from this group parents are referred to Nuestra Casa's ESL classes, parenting classes and support groups, as well as other resources in the community. Student Achievement Overall, we have found that the students who participate in the Nuestra Casa tutoring program make exceptional progress in school. We track the grades and progress of all of the students in this program, and have found that almost all of our students demonstrate improvement in their grades, and most of the students who come into the program at risk of retention are working at grade level or close to grade level by the end of the school year. (If not, they are offered special one- to-one help during the summer.) In addition to supporting school : achievement, the program helps children develop strong self-esteem, leadership skills and the confidence they need to become involved in community activities. Many of the students who are participants in the Nuestra Casa tutoring program have been selected as Student of the Month at their school, and we have received several acknowledgements of our work from teachers and the Ukiah Unified School District administrative staff. During 1999/2000, some of the tutors who worked in the program were tutoring program participants in years past.. Parents are clamoring to get their children enrolled in the program and we have a waiting list of about 100 children. Funding The operating budget for the Nuestra Casa Tutoring Program for the 1999/2000 school year totaled approximately $168,000. The program is supported by Nuestra Casa fundraising, Migrant Education, the Department of Social Services (parenting component) and the Probation Department (participation of high-risk adolescents). During 1999/2000 our total cost per child (including instruction, events, transportation, food, facility and administrative costs) ran around $10 per child per day. UESTRA CASA Mendocino Latinos para la Comunidad, Inc. Nuestra Casa 915 South Dora Ukiah, CA 95482 Phone (707) 463-8181 Fax (707) 463-8188 Agency Mission and Service Description Mendocino Latinos para la Comunidad, Inc. (MLPLC) is a non- profit corporation based in Mendocino County, California. MLPLC operates Nuestra Casa, a Latino Family Resource Center located in Ukiah. Nuestra Casa has been serving the Latino communities of Mendocino County since 1991. The mission of Mendocino Latinos para la Comunidad, Inc., is: 1. To provide culturally sensitive, language appropriate human services to Latino families in Mendocino County. 2. To reduce the toll of alcohol, and other drug problems in the Latino community of Mendocino County. To improve understanding of alcohol and drug issues among Latino families in Mendocino County. 3. To empower and support families in their efforts to provide healthy and nurturing environments for their children. 4. To assist individuals and families by serving as an intermediary and fostering interaction between Latino families, local agencies/schools and the community at large. Nuestra Casa provides the following services: 1. TRANSLATION AND HELP WITH COMPLETION OF APPLICATIONS AND FORMS: Nuestra Casa staff help clients fill out work applications, government forms, and verbally translate documents and mail into Spanish. e REFERRAL INFORMATION: Nuestra Casa staff assist Latino individuals and families by providing information about available services and referring them to appropriate resources and agencies, depending on their needs. 3. ADVOCACY: Nuestra Casa advocate for Latino issues and needs from A to Z. Advocacy is provided at the individual as well as community level. 4. IMMIGRATION INFORMATION, CITIZENSHIP INFORMATION, ADVOCACY AND REFERRALS: Clients are assisted in accessing immigration services and in working toward citizenship. Services include the translation of English documents into Spanish and updates on information regarding immigration issues, citizenship procedures and visa issuance. 5. MEXICAN CONSUL ANNUAL SERVICES: Nuestra Casa organizes annual visits by the Mexican Consul to issue Passports, MatricUlas and Cartillas as legal Mexican documents. 6. OUTREACH: Through contracts with various County agencies, Nuestra Casa Outreach Workers work in the community and in people's homes to provide information, education and referral as follows: A. Family Outreach. Outreach into homes and in the community to provide information and referral and education about resources to families, help families access services, and encourage family participation in Nuestra Casa services as appropriate. B. Healthy Families and MediCal Outreach. Outreach into homes and in he community to provide information and take applications for the Healthy Families and MediCal programs. Outreach includes information about other services available in the community and about how to access health care services. C. HiV Education/Prevention. Nuestra Casa's specially trained HIV Education Outreach worker provides outreach and education in the community related to preventing the spread of HIV/Aids. 7. SPANISH LITERACY AND ESL CLASSES. ESL instruction is offered on-site at Nuestra Casa on an ongoing basis. Childcare is provided. Referrals are also made to other classes in the community. Periodically, Spanish Literacy instruction is offered to prepare adults for ESL instruction. 8. TUTORING PROGRAM: Nuestra Casa's after school tutoring program provides after-school tutoring and academic assistance for up to sixty students Monday through Friday. The tutoring program is open to elementary and middle school students. High school and college students serve as tutors. Se SUMMER ACTIVITIES Nuestra Casa sponsors a variety of summer activities for children and youth, including Plan Vacacional, a month long summer program for 160 children. (See attached description.) 10. PARENTING CLASSES: Nuestra Casa offers a variety of culturally relevant parenting classes in Spanish. (See attached calendar.) The classes are designed to help parents enhance their ability to nurture and support their children, improve communication within the family, develop positive discipline skills, and to help parents bridge the two cultures influencing the family, The format for the Parent Education classes is parent education and support which combines the teaching of new skills with opportunities for participants to explore their own particular way of parenting and the emotions which effect their parenting. The classes are open to the community, and referrals are accepted from a variety of agencies. 11. GRUPO DE APOYO PARA MUJERES One of Nuestra Casa's counselors leads a series of workshops for women that includes: Taking care of yourself, Communication/Self Esteem, Goal Setting/Decision Making, Safe Relationships, Inner and Outer Beauty. 12. VIOLENCE AND GANG PREVENTION COUNSELING FOR FAMILIES: Nuestra Casa staff assist families and youth in finding solutions to violence and gang activity by providing counseling, workshops, referrals, and alternative activities. Services include a Young Men's group designed to prevent violence and help youth learn anger-management skills. 13. INDIVIDUAL AND FAMILY SUBSTANCE ABUSE SERVICES: A. Substance Abuse Prevention Services. Nuestra Casa's trained substance abuse counselors provide a variety of substance abuse prevention services, including on-site education groups for elementary school-aged children at Nokomis School, summer activities and programs for children and youth, education/support groups for women, substance abuse prevention classes for parents, prevention counseling and support for families. B. Substance Abuse Intervention and Treatment Services. Nuestra Casa's substance abuse counselors also provide intervention and treatment services for clients who want to stop using substances. Services include assessment, intervention and treatment for youth and adults. 14. INDIVIDUAL, YOUTH AND FAMILY CRISIS INTERVENTION AND COUNSELING Individuals, youth and families are provided with crisis intervention and short-term counseling by Nuestra Casa staff or through referral to community agencies and therapists. 15. CASE MANAGEMENT: Nuestra Casa is staffed with a part-time social worker and case aide who provide case-management and supportive services for high dsk families. Limited capacity due to limited staff hours. 16. YOUTH MARIACHI GROUP: Music instruction and assistance to a group of young people who are forming a local Mariachi Group. Class size limited and openings change regularly. 17. ALTERNATIVE/RECREATIONAL ACTIVITIES: Soccer, cultural activities, field trips, and fishing activities organized by staff. 18. COMMUNITY MEETINGS ON SITE: The Nuestra Casa facility is available to community groups for meetings as space allows. ! LONG-'r~RM ] LONG--TERM CARE OMBUDSMAN LAKE & MENDOCINO COUNTIES 499 LESLIE STREET UKIAH, CA 95482 INVESTIGATION - MEDIATION - RESOLUTION (707) 468-5882 1-800-997-3675 FAX (707)468-0218 SERVING RESIDENTS OF SKILLED NURSING AND RESIDENTIAL CARE FACILITIES ASSISTANCE TO THE ELDERLY IN LONG-TERM CARE INVESTIGATION OF ELDER AND DEPENDENT ADULT ABUSE CASES PROVIDINGINFORMATION TO FAMILIES, FRIENDS AND PROSPECTIVE LONG-TERM CARE RESIDENTS PUBLICINFORMATION REGARDING CONCERNS FOR THE QUALITY OFLONG-TERM CARE COORDINA~ON OF SERVICES AVAILABLE TO THE ELDER~IN LONG-TERM CARE SERVICES ARE FREE OF COST OR OBLIGATION CONTRAC~NG WITH THE CALIFORNIA DEPT OF AGING TO PROVIDE OMBUDSMAN SERVICES A UNITED WAY PARTICIPATING AGENCY January 24, 2001 To: Candace Horsley City Manager of Ukiah 300 Seminary Ave. Ukiah, CA. 95482 Regarding: Non-Profit Community Based Organization Grant Program. In September of 2000 our program submitted a grant request with the City of Ukiah through this grant program. We are interested in being considered for funding during this funding cycle. Please consider this letter as a letter of interest for the new funding cycle. Our program has not changed and the grant request remains in effect. Please include our original grant application during this funding cycle. Additional pertinent information: A revised grant application is attached. Please use all other information associated with the original grant application. Thank you for this opportunity, Sincerely; Vance R. Olstad, Ex~cutive Director PEOPLE FOR PEOPLE, INC. -~0 - CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR F, UN,D!NG AUGUST 2000 Application/Organization: People For People, Inc, Date: 24 January, 2001 Address: 499 Leslie St. # 8 Ukiah, CA. 95482 Executive Directon Vance R. Olstad Phone: 468-5882 Name of Contact Person: Vance R. Olstad Title of Contact Person: Executive Director , Phone: 468-5882 , , Profit X Non-Profit Date Incorporated January 11,.1980 How long has your organization been in existence? (please attach evidence) , 22 years , , Does your agency have an Americans with Disabilities Act Plan? ,X Yes , No Project Title: Lon~-term care Ombudsman Project Location: 499 Leslie St. #8 Ukiah~ CA. 95482 Location(s) of additional facilities operated by your organization: The Long-term care Ombudsman program is'a field-based organization. We have main office, however 95% of our work is done at the long-term care facilities. facilities covered by the program in the City of Ukiah are located as follows: (SEE ATTACHMENT "A" FOR ADDRESSES.) Description of total agency activities or sen/ices provided: The Long-term care Ombudsman program is an advocacy program established to protect the elderly, and investigate elder abuse in Long-term care, such as Skilled Nursing facilities and residential care facilities. The program serves 3 Skilled Nursing facilities and 13 Residential care facilities in Ukiah, totaling 340 residents. Amount requested: $ 3000.00 Total Project Cost $100,305.00 - 1 - CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2000 . See Attachment "B" For response to questions I - 7 Please descdbe in detail the project or activity you are requesting funding for. . Descdbe to what extent your project will specifically affect, serve, and benefit City of Ukiah residents and the specific needs within our City that your proposed project addresses. . Descdbe how your program will coordinate with other agencies and organizations in providing similar services to this area, to compliment rather than duplicate their efforts. VVhere in Mendocino County are similar services provided and by whom? . Descdbe your proposed project budget (specify revenues, by sources, as well as expenditures, by type). 5. Descdbe the current sources of your organization's funding. . If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much. 7. What is the average rate of pay for your houdy employees? 4:Can:FundApp.800 Thank you for completing this application! PEOPLE FOR PEOPLE, INC. LAKE AND MENDOCINO COUNTIES LONG-TERM CARE OMBUDSMAN APPLICATION FOR FUND,lNG AUGUST 2000 ATTACHMENT "A" Location of Additional facilities operated by your organization SKILLED NURSING FACILITIES: Pleasant Care, 131 Whitmore Lane, Ukiah Ukiah Convalescent Hospital, 1349 So. Dora Ave., Ukiah Valley View Skilled Nursing Center, 1162 So. Dora Ave., Ukiah RESIDENTIAL CARE FACILITIES: Burtons Residential care home for the elderly, 79 Whitmore Lane, Ukiah Cottage Grove Residential care home, Dalistan's I Residential care home, 416 Grove St., Ukiah 224 Laws Ave., Ukiah Dalistan's H Residential care Home, 208 Scott St., Ukiah Holden Street Rest home, 611 Holden St., Ukiah Holy Childs Residential care Facility, 1074 Albright Place, Ukiah KUHL's Kare, 1465 Elm St., Ukiah Rome's Care home I, 1127 So. Dora Ave., Ukiah Rome's Care home H, 1139 So. Dora Ave., Ukiah Rome's Care home IH, 270 Observatory Ave., Ukiah Silver Birches, 101 So. Hortense St., Ukiah Smith Care home, 1724 Lockwood Dr., Ukiah PEOPLE FOR PEOPLE, INC. LAKE AND MENDOCINO COUNTIES LONG-TERM CARE OMBUDSMAN . . Attachment "B" Response to questions 1 - 7 from page 2 Please describe in detail the project or activity you are requesting funding for. Grant funding will be used for new volunteer training expenses. The cost of man power to training the new volunteers. The reprinting of training manuals and other materials need to properly training and educate volunteers. AH Ombudsman must receive a minimum of 36 hours of formal training in addition to in the field training to become certified. Ombudsman visits all Skilled-nursing facilities in Ukiah, Mendocino County and Lake County weekly. We visit residential care facilities on a monthly basis. All though state regulation do not mandate this frequency of visits, unless there is a problem. We believe there is a need to insure the rights and dignity of our elderly, they deserve as much attention as possible. These regular visits are unannounced and serve several purposes. They give us the opportunity to evaluate each facility without their prior preparation to correct any problems. Secondly this allows our staff to develop a rapport with residents, gaining their trust, and also allows our staff to become familiar with the facility staff and administration, developing a working relationship. In doing this we then are better able to serve and advocate for the elderly residents, which is our primary concern. Our weekly visits help insure the cleanliness of the facility and of the residents. In addition to making weekly visits to facilities we also respond to calls for service and investigate complaints. One of the Ombudsman main priorities is to investigate suspected elder abuse. Our program also provides Durable Power of Attorney for health care to ali residents of skilled nursing facilities. All of the services of the Ombudsman are free and confidential. Besides monitoring and visiting facilities the Ombudsman work closely with families, hospitals and other organizations for the elderly making all possible efforts to solve problems and find solutions for the elderly, and for the families of those in long-term care or preparing to enter long-term care. Our program provides investigative and other assistance to allied agencies, such as the police department, district attorneys office, social services, and the public guardians to name a few. Describe to what extent your project will specifically affect, serve, and benefit City of Ukiah residents and the specific needs within our City that your proposed project addresses. In assisting the elderly of Long-term care we afford both the elderly and their families of the knowledge that they have some security and protection while in long-term care. Working with the goal of protecting the elderly and advocating for them before problems arise requiring the intervention of other local agencies. This in turn affords the City of Ukiah less expense and makes service available to others. Even if a problem occurred prior to entering long-term care and the victim is currently a resident of long- term care we will attempt to bring resolution to the situation, again saving the City of Ukiah valuable resources. We help many of the elderly in Ukiah find much needed assistance. _'~ q .~ PEOPLE FOR PEOPLE, INC. LAKE AND MENDOCINO COUNTIES LONG-TERM CARE OMBUDSMAN Attachment "B" Continued Response to questions 1 - 7 from page 2 . Describe how your program will coordinate with other agencies and organizations in providing similar services to this area, to compliment rather than duplicate their efforts. Where in Mendocino County are similar services provided and by whom? There is no other agency that enters Long-term care facilities with the purpose of investigating elder abuse and advocating for the elderly residents in Mendocino County. Once a problem is located with a resident, facility, family or visitor we will do the initial investigation. Once investigated we will work with other agencies, taking advantage of their specific fields of expertise to resolve problem or prosecute a criminal. Naming a few agencies we work with on a regular basis, Ukiah Police Department, Mendocino County District Attorney's office, Adult protective service, mental health, Public Guardians, Dept. of Health services, Community Care licensing, Senior Law Attorney, Regional Coast Resource Center and discharge planners. o Describe your proposed project budget (specify revenues, by sources, as well as expenditures, by type). See Attachment "C", program 2000/2001 proposed budget. . Describe the current sources of your organization's funding. See Attachment "C" o If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much. N/A . What is the average rate of pay for your hourly employees? Our programs average rate of pay for employees is $10.00 per hour. COMMUNII'Y DINING ROOM PFAC[ & JUS'I'I(;E (INTER PLOWSHARES Post Ofl~ce Box 475 150 Luce Avenue Ukiah, CA 95482 Phone 707.462.8582 Fax 707.462.0320 January, 2001 Community-Based Organization Grants Program c/o Candace Horsley and City Council City of Ukiah 300 Seminary Ave. Ukiah, CA 95482 Dear Candace and Council, This is to request that our August 200 application for your Community-Based Organization Grant, to install a supplemental hot water heater, be considered once again for your second round of funding. The particulars of the grant have not changed. The situation, however, has dramatically worsened this winter, as we have been running out of hot water on a daily basis. We regularly have to halt dishwashing operations in mid-stream to wait for the old hot-water heater to catch up, and the last few people showering each day almost always finish with cold water. This supplemental heater, despite rising gas costs, is a necessity for our program, and it would be an enormous boon for the City to help with this project. Plowshares, almost entirely supported by local community contributions through monthly and annual fundraising mailings, serves the health and welfare of the neediest of the needy in the Ukiah area. We appreciate the support we have received from the City of Ukiah in past years, and thank you for considering this renewed request. Sincerely, Mary Buckley Executive Director (2OMMUNITY DINING IIOOM PEACE & ]USTICF} CENTER P LOWSHARES Post Office Box 475 150 Luce Avenue Ukiah, CA 95482 Phone 707.462.8582 Fax 707.462.0320 August 11, 2000 Community-Based Organization Grant Program c/o Candace Horsley and City Council City of Ukiah 300 Seminary Ave. Ukiah, CA 95482 Dear Candace and Council, Thank you for allocating funds for Community-Based Organizations! Your thoughtfulness will provide welcome assistance to nonprofit programs working hard to meet the needs of your underprivileged constituents. Enclosed is our own request for a portion of this funding. We are much in need of a supplemental hot water heater, as our 16-year-old residential heater is not meeting the crucial, ever-escalating daily hot water needs of our kitchen, dining room and personal care facility. This installation will enable our program services to function as they were intended, which is not possible with the current heater. Regarding your stated funding parameters: Please be assured that every dollar Plowshares receives is hard-won and carefully spent; we are 86% supported by local, private donations, and our efforts to raise funds from all available sources are unceasing. There is also no question that this project will have a direct beneficial effect on the health and welfare of the neediest individuals and families in Ukiah. Thank you for your consideration. Sincerely, Mary Buckley Executive Director CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING AUGUST 2000 Application/Organization: Address: '~. c,. "~:>0"/.. Date: Executive Director: Name of Contact Person: Title of Contact Person: Profit Non-Profit Date Incorporated How long has your organization been in existence? Does your agency have an Americans with Disabilities Act Plan? Project Title: !~¢v-.~-.Nk~E/~/T'C,-L. ~r-o'T" t,,J~ Phone: ~'~ ~)"~' 5"~'~ .-~ t ¢-~c__,1-~ f~ Phone: " (please attach evidence) Project Location: Location(s) of additional facilities operated by your organization: ,X. Yes~ ~;Y~T6/'~ No Description of total agency activities or services provided: The Plowshares Community Dining Room serves approximately 100 free hot lunches daily, Monday through Friday. Our Personal Care Center provides shower and laundry facilities for the homeless, as well as haircuts, mail pickup, telephone calls and voice- mailboxes, outreach, resource and referral to other agency programs, and various medical services including HIV testing. Our program services are free of charge and open to all. Amount requested: $ ~ 00. Total Project Cost $ olBoo. Plowshares 2000 Application for Community Organization Funding Hot Water Heater Project 1. Please describe in detail the project or activity you are requesting funding ,for: Each morning, during a four-hour period, the Plowshares Personal Care Center provides 15-20 showers a day (sometimes more, but all within about three hours), plus 6-10 loads of laundry, some of which require hot water and disinfectant. At the same time the kitchen uses hot water for cooking, plus substantial quantities for the commercial dishwasher; and almost every table and floor in the building is cleaned at least once daily. The hot water for all of these needs is supplied by one 75-gallon, vintage 1984 hot water heater which is clearly not adequate for our needs, and probably not long for this world. It is not unusual for us to run out of hot water on a busy day, forcing people to take cold showers at times and raising health concerns about the temperature of the water in the commercial dishwasher. After consulting with every appliance store in town, and for various technical reasons, we settled on a proposal to "piggyback" a 75-gallon heater alongside our existing one rather than replacing it with a larger and/or commercial heater. The piggybacked heater will require new pipes and venting, but will have the advantages of 1) being removable in case we relocate during the remaining lifetime of the existing water heater; 2) resulting in a greater total supply of hot water than any single heater of workable size would provide; and 3) costing less than a commercial heater even before installation costs. The attached estimate covers the entire job from start to finish. 2. Describe to what extent your project will specifically affect, serve, and benefit City of Ukiah residents and the needs within our City that your proposed project addresses: We are already serving the homeless and needy of Ukiah with many services requiring hot waterNshowers, laundry, cooking, dishwashing, janitorial, medical, etc. This additional heater will assure an adequate supply to meet these needs, give us a good heater that is removable in the event that we relocate our facility within the next few years, and provide us with a backup heater in case the old one croaks. 3. Describe how your program will coordinate with other agencies and organizations in providing similar services to this area, to complement rather than duplicate their efforts. Where in Mendocino County are 'simiIar services provided, and by whom? Except for specialized shelters such as Ford Street's and Project Sanctuary's, no similar services are currently provided by other agencies closer than Fort Bragg (Hospitality House, Ford Street and Project Sanctuary). Our Daily Bread in Willits provides a similar meal program, but no hygiene services. The winter shelter to be operated by Ford Street will probably not provide showers, laundry or food service this year. As a permanent shelter (offering at least some of these features, we hope) is planned for later years, Plowshares will be closely coordinating services and resources, as we have always done, with Ford Street, the Community Center and anyone else providing services related to the shelter. For the foreseeable future, there is more danger of a lack of services than a duplication of services! 4. Describe your proposed project budget (specify revenues, by sources, as well as expenditures, by type)' Revenue: Expense: City of Ukiah $2300 75-gallon water heater, installed staff time/misc, related costs $2180 $ $2300 5. Describe the current sources of your organization's funding. (The following percentages are for fiscal year 99-00:) Donations (individual/business/church) United Way grants County of Mendocino contract FEMA (Federal Emergency Mgmt. Agency) City of Ukiah grant Other (interest income, misc. income) 86% 5% 4.9% 1.7% 1.4% 1% 100% 6. If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much: 1992: 1998: 1999: $4000 New dining-room ceiling, completed in 1993 $2409 Interim fundraising newsletter production $2630 Food storage upgrade (freezer and shed) . What is the average rate of pay for your hourly employees? $8.75 c Iifornia OFFICE OF THE SECRETARY OF STATE CORPORATION DIVISION I, MARCH FONG E U, Secretary of State of the State of California, hereby certify: That the annexed transcript has been compared with the corporate record on file in this office, of which it purports to be a copy, and that same is full, true and correct. IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this APR 0 5 1990 Secretand of State ;nternal Revenue Service District Director Department of the Treasury P D BOX 3GOOt STOP SF-,I--4-46 ShN FF~NCISQ], C~ 94102 Date: JUN. ZS, t990 PI_DW~HhRE. S PEACE ~IND JIBTI(TE CENTER PO BOX 475 II<IAH~ CA 95482 t'~'ap I oyer Ident i f i cat i on Nueber: 68'-0218713] Case Humber': 950] ~0 ~ntact Person: LI~ ~ O3ntact Tel e~one ~er: (4~5) /Iccounl:ing Per,od ErKling: December 3 [ Foundation Status Classification.' 509 (a) ¢ldvance Ru I ing Per i ~ril 4~ /~an~ Ru I ing Per i ~ E~s= ~c. 3[~ ]994 /~~.,m ~p I i Dear Appl icant: Based on informat ion suppl i ed, and assuming your operat i OhS ~ i I I be as stated i n your appI icab i on for reco~'~i L i on c,I'~ exeter. I on ~ ~e have deters, ned you are exa',pt from Federal incam'~ tax under section 50] ,ia) of tl-~ Inlsen~l Re-venue Code as ar, or_clan i zat i on descr i bc~l i r, sect i or, 50 l (c> <3). Because you are a I~1¥ created organ iza. t im~ ~e are not no~ making a f ina I determi nat i on of your foundat i on stab~s under sect i on 509 (a) of the Code. Ho~ever~ ~e have determined that ~3u ~ reasonably be expected to be a publ ic- Iy supF.3rted organization described in sections [~39(a><1) a~d 170(b>(1)(A>(vi). Ao:ord i~j I y, you ~ i'l I be treated as a p[~31 i c I y supported or.gan i'zat i on ~ and not as a pr i rate foundat ion ~ dur ir~g an advance ru I irK:j per i od. Th is advance rul i r~j period bag ins and ends on the dat~, sho~n above. Hi thin 90 days after the end of your advance rul i r~3 period, you sub, it to us informat i.3n r~eded to det~rmine ~heU'er you have ~et the require- cents of the applicable support t~s~ durin9 the advance ruling period. If you establish that you have been a publ ic'l¥ supt)ar~ed organi zat ion~ you ~i I I be classified as a section 509(a> (1) or 5Cr3(a)I:Z) organization as long as you con- tinue ~o aee~ the requirements of the afgli~ble support tes~. If you do~o~ eeet the public ~pport requirements during the advance ruling period~ you ,ill be classified as a pri'~ate foundation for fu~:ure fer'iods. Also, if you are classified as a private fo un da t i on ~ you .ill be treated as a private foundation froa ~he date of ~ur inception for pur~eses of sections 507(d) and 494.0. i~. ~,. ~,.,~rp~liLer r-lurnDin§ 884 s. State st. Ukiah, CA 954-82 Cal. Lic. No. 446751 B1,036, C42 (707) 462-0188 JOB ESTIMATE TO¸ Job Deseripllo.' D. C. Carpenter Plumbing agrees Lo furnish labor and materials Ltl complete the following items: i THIS ESTIMATE Iff FOR COMPLI[TING THE JOB AS ~ DESCRIBED ABOVE fi IS BASEr) ON OUR Es'rl,',ltxl'zl) JoBCos"r NOTl'o Ex¢t~'l): ?~ ' ' EVALUATION AND DOES NOT INCLUDE MATERIAL PRICE INCREASES OR ADDITIONAL LABOR ANO MATERIALS WHICH MAY BE REQUIRED ~HOULD UNI:ORESEEN PROBLEMS OR ADVERSE WEATHER CONOITIONS ARISE AFTER THE WORK HAS STARTE0 E~timatcd Price Good for 15 days from alm~'c dale. "NOt tO Exceed Policy" Jr we can do thc Job for less we .'ill pass thc sax'inl~s on ~o ~. ~n INLAND P.O. Box 450 · 499 Leslie Street Ukiah, CA 95482 Office 707-462-9196 Fax 707-462-5869 Crisis 707-463-HELP Project Sanctuary Put Your Heart. in the Right Place COAST P.O. Box 1224 · 461 N. Franklin St. Fort Bragg, CA 95437 Office 707-961 - 1507 Fax 707-961 - 1539 Crisis 707-964-HELP January 30, 2001 Candace Horsley City Manager City of Ukiah 300 Seminary Avenue Ukiah, CA 95482-5400 Dear Ms. Horsley: Enclosed please fred an application for funding under the City of Ukiah's 2001/01 Non- Profit Community Based Organization Grants Program. Our request is for $3,256 to support the Children's Program, which is part of our Shelter Services for Battered Women. I thank you, in advance, for your consideration of our application. Please let me know if there is any additional information that would prove helpful. I will be happy to assist in any way I can. Sincerely, Michelle Roberts Executive Director EBC. A UNITED WAY AGENCY CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING 2000/01 · Application/Organization: Project Sanctuary Date: 1/24/01 Address: 499 Leslie Street, Ukiah, Ca 95482 Executive Director: Michelle Roberts Title of Contact Person: Executive Director Profit X Non-Profit Date Incorporated: How long has your organization been in existence? Phone: (707) 462-9196 Phone: (707) 462-9196 February 24, 1978 (please attach evidence) 23 years Does your organization have an American with Disabilities Act Plan? Yes X No Project Sanctuary does not have an ADA Plan. However, the Shelter and daycare are fully accessible to individuals who use a wheelchair or other assistive devices. Project Sanctuary will make "reasonable accommodations", as needed. Project Title: The Children's Program Project Location: Confidential Shelter for Battered Women and Children located within the area for which funding is available. Location(s) of additional facilities operated by your organization: 499 Leslie Street, Ukiah CA 95482 461 North Franklin Street Fort Bragg CA 95437 Confidential Location Business and Counseling Office Business and Counseling Office Transitional Housing duplex for victims and their children Emergency Shelter for battered women and their children Description of total agency activities or services provided: Project Sanctuary provides services to victims of domestic violence and sexual assault. Services include: a safe confidential shelter for battered women and their children, a transitional housing program, an after care program, Legal Assistance Program, daycare and children's services for children living in the shelter, group and individual counseling, legal advocacy, court accompaniment, rape crisis services including accompaniment to the hospital for rape victims, an education and prevention program, a volunteer program and a 24 hour crisis line. All services are provided at no charge to the client. Amount requested: $3,256 Total Project Cost: $21,767 1 1. Please describe in detail the project or activity you are requesting funding for. . The current and ongoing need in Ukiah is specialized, confidentially located daycare services for children living with their mothers in Project Sanctuary's shelter and on whom domestic violence has had an effect. Children receive counseling, nutritious lunches, and structured play with other children at the shelter. Children have the opportunity to deal with issues specific to the affects of domestic violence. The mothers benefit from a safe, confidential daycare that allows them to attend appointments integral to developing and maintaining self-sufficiency, i.e., counseling, appointments with DSS, locating housing, and court appointments. Describe to what extent your project will specifically affect, serve and benefit the City of Ukiah residents and the specific needs within our City that your proposed project addresses. The effects of domestic violence reach far beyond the victim. Our community is affected as a whole as loved ones, neighbors, co-workers and schoolmates and other have to deal with the emotional and financial effects of domestic violence. The Children's Program will affect, serve and benefit Ukiah residents who are victims of Domestic Violence. Women with children will be served by the Children's Program. The children will benefit from the structured, licensed, confidential daycare. The daycare will help to address issues specific to children who have experienced domestic violence. Through structured play and with assistance from experienced staff, children learn interpersonal skills, how to express their feelings appropriately, anger and conflict management skills. Children are offered tools needed to avoid becoming abusers (or being abused) - thereby breaking the cycle of domestic violence. The mothers benefit from the program because they have a safe and confidential daycare that allows them to attend appointments integral to maintaining self-sufficiency. These appointments include, but are not limited to: DSS, court, physicians, locating housing, and counseling. The benefit to the women and children receiving shelter and Children's Program services is the opportunity to receive services in a safe, respectful, violence-free environment where they can begin to break the cycle of violence. Describe how yourprogram will coordinate with other agencies and organizations in providing similar services to this area to compliment, to compliment rather than duplicate their efforts. Where in Mendocino County are similar services provided and by whom ? The Children's Program coordinates with local services to compliment rater than duplicate service efforts. Referrals are made to local organizations for information and services. When there is a need for educational and developmental assessments, referrals are made to Head Start, Ukiah Unified School District, the Child Development Lab of Mendocino College, The Mendocino County Youth Project, 2 NCO Child Development Center, and the Regional Center. Program staff make referrals to local daycare providers for use upon discharge from the Shelter/Children's Program. Children are also referred to Healthy Start (DSS) and the UVMC Pediatric Clinic. The Children's Program refers mothers and children to WIC to meet nutritional needs outside of the daycare. There is an occasional need to coordinate services with CPS, Ford Street, Nuestra Casa, MCAVN, the Community Center and Redwood Legal Assistance. 4. Describe your proposed program budget (specify revenues, by sources, as well as expenditures, by type): Project Sanctuary is requesting $3,256 to partially support the salary of the Daycare Teacher for the Children's Program. Please see attached budget. 5. Describe the current sources of your organization's funding: Project Sanctuary receives funding from the Office of Criminal Justice Planning (OCJP), State Department of Human Services (DHS), United Way, NCO, EHAP, County of Mendocino, FEMA, and donations/fundraisers. The Children's Program receives less than 1/4 of its funding in the form of subsidized childcare payments from NCO. All other funding for the Children's Program comes from fundraising, donations from the community, and United Way. The majority of State funding received is targeted to adult victims, hence the need for local funding for the Children's Program. 6. If you have received funding form the City of Ukiah in prior years, please indicate for what years and how much: Year Amount 1993 $4O00 1994 $4000 1995 $3000 1998 $2000 1999 $296O 7. What is the average rate of payfor your hourly employees? $9.71 3 LLI z < >- 0 z w I-- 0 z -1- <__. 0 u_ w 0 0 >- Q. 0 0 < u < E E 0 w 0 OFFICE OF THE SECRETARY (~F STATE · I, MARCH FONG EU, Secretary of State of the State of California, hereby certify: That the annexed transcript has been compared with the record on file in this office, of which it purports to be a copy, and that same is full, true and correct. IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this Secretary o[ State ; S~C/ffTATI[ FORM CE-lO'7 (REV. I-7g) *,, ARTICLBS OF INCORPORATION OF PROJBCT SANCTUARY, INC. Inco Ie The name of this corporation sha-ll ,be ProJect Sanctuary, I ii. The purposes for which this corporation is formed are: (a The specific and primary purpose is.to assist women, with or without dependent children, in crisis situations by providing temporary emergency shelter, food and/or supportive services. Such services shall include, but not be limited tol counseling, education, training and employment assistance and re£erral; and referrals for needs such as £inancial assistance,, legal assistance, medical and psychological services. . (b) The general purposes and powers are.to have and exercise · .' all rights.and powers conferred on nonprofit corporations under the laws of California, including the power to con- tract, rent, buy or sell personal or real property, pro- vided, however, that this corporation shall not, except · to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the primary purposes of this corporation. ,o. (c)' No substantial part of the activities of this corporation shall consist of carrying on propaganda, or otherwise attempting t6 influence legislation, and the corporation ,shall not participate or intervene in any political cam- paign (including the publishing or distributioh of state- ments) on behalf of any candidate for public office. III. This corporation is organized .pursuant tO the General Nonprofit Corporation Law of the State of California and does- not contemplate pecuniary gain or profit to the members thereof and it is organized for nonprofit purposes. IV. The County in the State of Cdlifornia where the prin'cipal office for the transaction of the activities'of this corporation is Nendocino County. · The general management of the affairs of this corporation shall be under the control, supervision and direction of the Board of Directors. The names and addresses of the persons who are to act in the capacity of Directors until the selection of their successors are: Joan Rycraft Noli Steinert Nary Ann Villwock ~s~her,Faber~,.. ~ 73~ S. Do~a, #C, Uklah, CA 95482 1100 Boonville Rd., Uktah, CA 95482 512-A #. Henry St., Ukiah, CA 95482 540 Talmage Rd,,Ukiah, CA 95482 VI. The number and qualification of members'of the corporation, the different classes of membership, if any, the voting, and other rights and privileges of memberl and their liability to dues and assessments and the method of collection thereof, .shall be as set forth in the Bylaws. VII. The property of this corporation is irrevocably dedicated to the purpose of assisting women, .with or without dependent children, 'in crisis situations by providing temporary emergency shelter, food and/or supportive servides, such services being speci£ically set £otth in Article II(a) hereof, and no part of the net income or assets of this o~ganization shall ever inure to the benefits of any director, officer or member thereof or to the benefit of any pri- vate individual. Upon .the dissolution or winding up of the corpo- ration, its assets remaining after payment, or provision for payment, of all debts and liabilities of this corporation, shall be distri- buted to a nonprofit, fund, foundation or corporation which is orga- nized and operated exclusively to provide temporary emergency shelter, food and supportive services to women, with or without dependent children,'in a'crisis situation, Md which has established its tax exempt status under Section 501(c)(3) of tho Internal R~venue Code. If this corporation holds any assets in trust, 'or.a qo~oration is formed for charitable purposes, such assets shall be disposed of in such manner as may bo directed by decree of the'Superior Court of the County in Which the corporation has its principal office, upon petition therefore by the Attorney General or by a person concerned in the liquidation in..a proceeding to which the Attorney General is a paety. .. -2- IN WITNESS 'WHEREOF, the. undersi, ined have executed these Articles o£ Incorporation this _~' day o£ February, 1978. ~TATE OP CALIFORNIA ) COUNTY OF MENDOCINO ) . _O~ t day of February, 1978, before_me, ~ /~f -~_-V~.~-- , a Notary Public for the State of Cal~£ornia, k'it~ principal office in Mendocino County, personally appeared Joan Rycraft, Moli Steinert, Mary Ann Villwock, and Es~her.!Fa~e~,:., known to me to be the persons whose names are subscribed to the within Articles o£ Incorporation, and acknowledged to me that they executed the same'. IN WITNESS WHEREOF, I have hereunto set my hand and' affixed · my of£icial seal.on the' day and yea? first above written. · · .. '.. -3- internal l(evesue District Director. · . L)epalllllellLOl Liiu li'~eSuly k · ' ' ' '. .... "-~;:-/~"-~,~---'+ion' suoplied, aha ~eum~,,& ~"~__5_ =_..--4.a~ you are exempt · '¥ '. "." r/a l~oation, for. re~o~zoa u. =~-:~[~n~e ~ha~lnte~al Revenue Code. .... from Fe ,~., .... ., .. . : ., , , ~ ..., .~ ,: · .... ' ..:. ,.. · .:.~'. ';: ',,7~-~'~".".:t:''''~ ',' ... ~ '. '~ , .'',' ; :. ' ' : ' · % ~ow m~in~ a fxnal . :: · . ~ '~ ' ..~ Ac'cOOinglY, ~ou will' be treated as'a publicly' supported organization and as a private!~foundation,'' durin[.an advance rulini period, This advance ruli~t period be~ns .on.,'the date of ~our ~noepti~n and ends on the dare'shown above. Of our a~vanoe ~lin~ ~9~iod, you must submit :.' ~,':~ 'W~thin.90 days after.t~e ~nd _ ~. ' ye met the ~equ~rements of -' ' '" Ceded %o ae%e~ine whetheY.:~ou, ha. . blish that you "...' ' nfO~at[on n .,.,,- ,.,- · stied, If.you esta . : .~.,.been~'~'publiolY supPOrted,°rgan!~a~_'.~ ;.*~,~.~.tinue to meet .the requirements " "~'~ 1 ('or'509{a){2) organtzat~n' as.~z.~.~ ,,= ~",;~;. ub~O Support requ~r~men,s__ 509(a){ )' ou'~o ndt meet P 'on fur durini-the~advanoe ru~t per~_,,~ssified as a private foundation, you w~ ute:' 'e.riOdS, Also, .ir. you are u.~.. . r ur oses of '. . .,,.;~. ' '.~;'~:~';~,i~,'~i'~' ,' '.'' t ou are not a private ' .,, ~.:~.~ran~r~,.and-donOrs may rely on the determinatiOn fha Y ' ~ , nd of your advance ~lin[ period. If you submit ,' ' "g...k '..: ~ ':~ '. O- da~a~aftor..the e . s ma' continue to · ...,./..; foundatiofl:;~ntiI 9 .,. ~ da s' ranters and donor Y . ]':~.."k'" .'?'?/""- ......,;l'~a~;t/fO~atiOn ~ithin tho 90 ~ .~-~ ...... ~,-- a:final' determination of ' '~ ": '~";,;~[?,-~'~ ' ~ ' Or antzation is~P ~ " e date of such ' 7 '"" ' ~'~'~ "~ ~ , ' ~X~ ~ ' ~O OV '::¢:'~.;9'..tr~.a .... .,':., ' ; '' '..' :~" ' tor'O~ dO.Or ma~.,,v-'- . ff ~ :'* ' to act , ~ ~.,~' ~,,~ , . :.',~ ........ ' ~, 0~ 0 - . .' ks0 .,,. ~:~l~.~,_....~V~~~t.~ respOnS~ble ~. ~..;..**,.~/~,&/~f~ta[uil',,,o~ acquired _ _ '-,: ~:,~-;~.~.~,;,-=.; ~ ,%. .... -, .' .. ,~0~"BI0ti0~;--'I'(U~OJ%~t%A/~'.'~.. ' '" 10Yeti from a r ~ .~.'?:~i;f;~,.'7"= ';-,~:',.'~- ,-"----,,e' Servibe, had gxven nV'Ay' : .~_...-- i"~.~ " '." .',; .'-' . ..... '"' ' ........ '- -a" -... ~.~ ., .~ : :',., ,~ ', - 7 , .(~".." .'~ ~',' .' 7; ., ' -~... _ . 1265 Vista Verde Road, Ukiah, CA 95482 · Phone/Fax: 707-468- ! 282 www.gonc.org INSPIRE GREATNESS January 18, 2001 Special Olympics is a nonprofit organization that provides a year round sports program for children and adults with developmental disabilities. It was conceived in the 1960's by Eunice Kennedy Shriver, who held the first summer games in her Maryland home's backyard. Special Olympics began locally in the 1970's, originally with two counties combined, Mendocino and Lake. In the past year the two counties separated due to the size and number of athletes involved. In November of 1999 Kurt Smallcomb and myself became the co-coordinators of Mendocino County Special Olympics. At that time due to lack of money and volunteers the program only offered bowling in the fall and track and field in the spring. Our dream is to develop a quality year round prograrr~ That dream is becoming a reality; we have increased our athlete involvement, and recruited about 30 new volunteers and coaches. The Special Olympics program is very important to the population of developmentally disabled, as they are not capable of participating in school or local city sports. One of our male athletes, Richard Ke~, said it best last year when competing at a basketball tournament at Sonoma State University: "My dream has come true, I have wanted to play basketball all my life." He continued to tell me how he was allowed to travel with his High School Team as a towel boy, but this was the real thing. In 2001 our plans include introducing softball and volleyball into our summer sports. With softball we will compete against other areas, Special Olympics has uniform requirements for competition that we, as coaches and volunteers, have to raise funds for and provide at no cost to the athlete. If we should be granted any funds from City of Created by the Joseph P. Kennedy Jr. Foundation .for the bettc.lil of per.~'onx with mental retardation. Ukiah Community Organization, we would use those funds to help defray some of the cost of the softball uniforms. Between the coast and inland we would have approximately 60 athletes to purchase uniforms for. Since last November we have continually raised funds, starting with our athlete calendar, omelet breakfasts, chili cook off, and many more projects, that fortunately we been very successful at, because of the support we have received from the community. This year we were fortunate to get on the Ukiah Players benefit program; we are currently working on our second athlete calendar, and planning the second annual chili cook off. Special Olympics offers something for everyone regardless of their skill or disability. The money we raise goes directly to the athlete. We are an all-volunteer committee; There isn't a day that goes by that I don't receive some kind of phone call requesting information either for a new athlete or about our program. Special Olympics promotes · Physical fitness and sports skills · Enhanced self-confidence, self esteem, and social skills · Greater readiness for employment · Better preparation for independent living · Increased ability to make personal decisions · Improved friendships and family relationships All anyone has to do is attend one of our trainings or competitions and see the joy and enthusiasm on the athlete's faces; they would be hooked and would understand the true meaning o f joy. Thank you for your consideration,~ Sharon Shaw, Special Olympic Athletes, and Volunteers Area Director CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING JANUARY 2001 Application/Organization' Executive ~irector:~ ,' Name of Contact Person: Title of Contact Person: Date' /- ,~19,_- 0 / Phone: ~,~ ~' × Phone' Profit v/~Non-Profit Date Incorporated~r3~ ¢o0,~ l~.~ _~ (please attach evidence) How long has your organization been in existence? Does your agency have an Americans with Disabilities Act Plan? _~'~es __ No Project Title: Project Location: Location(s) of additional facilities operated by your organization' Description of total agency activities or services provided: Amount requested: $4 ~D0, '"'" Total Project Cost Does your agency have an Americans with Disabilities Act Plan? Special Olympics does not have a formal written plan in place. Special Olympics is a program, for people with developmental disabilities. The goal of Special Olympics is to adapt the sport, to the athlete's ability, no matter what their ability or disability. For the athlete who cannot participate in a team sport, we provide individual skills competition. There is something for every Special Olympic Athlete. Location(s) of additional facilities operated by your organization: Special Olympics is a worldwide organization. Mendocino County is over seen by Special Olympics of Northem California. Mendocino County entails all of Mendocino County. Within the past year we have been able to develop a program on the coast with approximately 30 registered athletes. Description of total agency actives or services provided: Special Olympics offers a year round sports program for children and adults with developmental disabilities. Mendocino County currently has about 150 registered athletes. At this time we offer basketball, bocce ball, aquatics, track and field, equestrian, and bowling. Our plan this year is to include volleyball and softball. o Please describe in detail the project or activity you are requesting funding for. , Describe to what extent your project will specifically affect, serve, and benefit City of Ukiah residents and the specific needs within our City that your proposed project addresses. o Describe how your program will coordinate with other agencies and organizations in providing similar services to this area, to compliment rather than duplicate their efforts. Where in Mendocino County are similar services provided and by whom? . Describe your proposed project budget (specify revenues, by sources, as well as expenditures, by type). 5. Describe the current sources of your organization's funding. o If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much. 7. What is the average rate of pay for your hourly employees? 4:Can:FundApp. 101 Thank you for completing this application! . We are in the position to offer softball for the first time in Mendocino Co. In order to be allowed to compete against other areas, and attend State Games Special Olympics requires the athletes to have regulation uniforms. 2. The largest percentage of our athletes live within the Ukiah City limits. Our sports program provides those athletes with a chance to participate in sports, an opportunity they would otherwise not be afforded. Our program also offers physical fitness, helps to build self-esteem and a chance for socialization. . They are no other organizations that offer sports for people with developmental disabilities, but I have been working with Redwood Coast Regional Center and Ukiah Valley Association for Habilitation. Both of these agencies have generously helped us with transportation and fundraising. Transportation is one of our biggest issues, since our athletes do not drive. 4. We are seeking funds to help defray the cost of competition uniforms and equipment for softball. Estimated cost of the uniforms is $30.00 - $40.00 per athlete, with about 50 athletes to uniform. Equipment costs would be approximately $300.00. . We receive no monies from either State or Federal. Our only source of revenue is money that we fundraise locally. We are constantly fundraising; we are involved in some type of fundraising monthly. Examples: Athlete Calendar, Benefit Performance at Ukiah Players Theater, Dunk an Official, Omelet Breakfasts, Tip A Cop, Letter Writing, and applying for Grants. 6. We have never received any funding from the City of Ukiah. 7. We have no paid employees, Special Olympics is completely volunteer. · , --Ioo - T < D ~ :~_ c c c '- (D C C '~ r- o o o o .c: o o o o 9o0oo --~0% .=-t 0~' SECREl~ARY OF STAT~ CORP.)RATION DIV'[SION t, BIF,L JON£S, .Secretary, of State of the Sta~e of Calffo~a, hereby certify" That the annexed transcript has been compared with the corporate record on file in this office, of which it purports to bca cop>,, and that same is full. true and correct. IN WIT.~ESS WHEtlEOF. I execute ~ cer~c~te and afii~x the Great Seal oB- the State oi California this Secretary of $~atc PER.XIANENT HIST(_)RI_(]AI. FILE ~RTICLE$ OF L~CORPORATION OF SPECIAL OLYMPICS NORTI-IE~N CA. LIFORNL-X. UN'C. A Calfforma NorLurofit Public Benefit Corporation MqtTIC.LE I The name of th./s corCora~/on ~ Speciai Olympics Northern C_a]iforma, Irtc. Ibis corporaUon LS a aoaprofit pubhc benefit corporation and/3 no~ orgameed ['or d=¢ pnvam ga.m of any. person. I: is 0rgnni:,.ed under uhe .Nonprofit Publ/c Benefit Corporat:ioa t~w for public a~d chant_able purposes. ARTICLE III Thc spec/tic and pnmnry pm-p. r~sas of rhi.s corporation are: m sponsor, promote anC~ conduct atl:dc, uc acuv/des, including sport& games, exer~c progra_mx, znd fimess pro,~-a, ms m confornnw W-kb Spec/al Olympics rule& for persons with retardation in Northern C_xIiforma as part of the Spec/al Olympics nanoaa~ a~d imernauonal movemeat rbr persons w/th ~ncnm/retardaUom to ~omor, promote and oondnct Spec/al Olympics Games :aad er. her related acl:iviri~, including rcgioaaA and [oc.2J games m Normerrt Caiifor~a m cont'ormi~ w-iuh t. he General Rules of Spec/a2 ©lympic3 International; to cooperate ,,,,,ida ired a_~/~t ocher agencies and local '~rga-mza. noms m .uromoU=~ Lh~ pi~vsic..q,i F-mess and motor ab/li;/~s of P~o~ M~ men~ 7et~dation ~d~r ~ S~m~ Oly~p~m ~ning pro~m m No~h~m ~'o~ :o cooperate ~ ~C ~mt omar age~C~s ~d 1o~ org~ano~ m ~c trig ~d d~velopment of ~ostmco~, teache~, coach., ~upe~ors ~d re~ezfion personnel :o conduct Speda Otympi~ physic~ Emass pro.ams for per~o~ ~ men[~ re.clarion ~ Noi'~cm C~orma; :o e~st ~d u~n p~en~, o~er f~ member~, ~d for ~c behest of Spe~ Ol~pi~ a~etef ~d for ~e eduction of ~e gener~ pubEc concerning the di~W ~0 desSny of at pcao~ ~ men~ re~fiom &RTICI.E IV The name and address m Ca1_ifomi~ of the corporation's flddrd agent for service of process is Gradv M. Bold~g, ¢/o Brobec.~, Pbleger & Harrisork Spear Stree[ Tower, One Mazket, San Fr'a_acLsco, CA. 94105. ARTICLE V (a) Tiz/.s corporadoa is orgaa2zcd for and ~all be operated ¢.xc.2~iveiy for char/table a.nd educat/oaai purposes within the mean~g of Secx/oa 501(c)(3) of f. nt~m,%[ Revenue Cede of 1.986..as amearied from ,dine to time (the "Code"). Nerwith- $Ia.uciing a. ny other provisioa of these arric2e& '~ corporation mall no~, e.~e.~pt to /rktubst:mna/ degree, engage in a.ay zcuvides or e.~¢rcise ray powers tha~ are f"~-thera.nc, of the purposes of :his corp. oranon, a_nd the corporation shall rto~ carry on ;my other acrivines net permitted to be carried on by (i) = corporation exempt from are deduc-,2~ie ,_under Semen ~.?0(c)(2') of uhe Code. ,~RTICLE VI The property, of th/s corporation is irrevocably dedicated ',o tl~e purposes '_-',et forth ia A_ru:/cl~ III above. No pa.rz, of ~¢ ne: income of assets of this corporation -_-hmli ~ver mute to the benefit of any et' its d.;r~crors, .~-usrc.".s. oftSc.-..rs, priva~ sha. re, t:oldepa or members, or to individuals. Upon '..he ,aSndS~g up a.nd dissolution of this corporation, a&cr p~,)5~g or adeu. uatety pro¼dlng for thc d¢bks, obiigadm~, eu~d liabiii~ics of the corporation, ~ remaining a.~ecs of this corp. oration shall be disr. ributcd ',o Sp¢cia. l Olympics International, lnc csor'), a not-fOr-profit corporation iaws of the District of Coiumi2ia, for tile sole .a~d ex¢iusive use of a corporation(s) wh,'~ ,'.s aceredW, ct by $OI, ,~i=ieh has established im tax-exem?~ smms under Section 501(c)(3) of tine Code. Section 20701(d) of T.~,~ Cnliforma R~venue and Taxxnon Code, as amended (rom time to rime, a~d whSch ~S organ~ecl a.ud operated for ~e purpose of conducting a Special Olympics progra~ within ~c $~a:e of C~ifo~z M~T~CLE ~qI au~cfized b'/Spe~ O[~pi~ ~t¢~o~ ~c., subje~ :o .Speci~ O!~pt~ ~re~a~ooM's con~u~ accession of Sperm O[~pi~ No.em C~m~a. ~ at ~ dine Spe~ Ot~pi~ No~cm C2IifO~a ~ no longer accre~ted by SOl, ~t mmst cede ~ pro~ a~2fies aad ~n~is~n~ ~mg ~e name Spc~ai Gilpin. ~o, ~e co~ora~an c~ no iooger ~e '~e Spe~ Ol~pi~ No.em C~o~a nnmc, proprier~ s~bo[s ~d cap~t:d mate~ or ~ ~y way reave the ~pression mat :he disac~e~ted co¢orauon m p~ of she Spe~ Ol)mpi~ movemea~ G~dy M. Bol~, ~co~oramr hereby, declare rhar I zm ~¢ person who executed *.he foregoing ArUcies oi ~corporaUort, wl:dch execu~on is my act and deed. Gradv M. Botrh'ng, /_ucor~or:. Ill' UKIA H COMMUNITy CENTER 888 North State Street, Ukiah, CA 95482 · (707) 462-8879 · FAX 462-0654 Crisis Line: 463-HELP, 1-800-575-HELP · Food Bank: (707) 463-2409 January 31,2001 Candace Horsley, City Manager City of Ukiah 300 Seminary Ave. Ukiah, CA 95482 Dear Ms. Horsley - Please find enclosed the Ukiah Community Center's application for the second round of funding for the City's Non-Profit Community Based Organization Grants Program. The Ukiah Community Center is fortunate to have had the City's past and current support, and we look forward to a continued partnership. The proposed Community Garden Project described in the enclosed application is an exciting example of the new directions in which the UCC is moving. This is a particularly exciting project because of the number of interested and energized volunteers currently involved, and the many new relationships we have made with other organizations and agencies. If you have any questions please contact me at 462-8879. Sincerely, Laura Golino de Lovato Executive Director Ukiah Community Center CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING JANUARY 2001 Application/Organization: Date: Address: Ukiah Community Center January 31, 2001 888 North State Street, Ukiah, CA 95482 Executive Director: Phone: Laura Golino de Lovato 462-8879 Name of Contact Person: Title of Contact Person: Phone: Kathleen Stone Community Services Program Manager 462-8879 Profit XXX Non-Profit Date Incorporated: August 21, 1971 (please attach evidence) How long has your organization been in existence? 30 years/ Does your agency have an Americans with Disabilities Act Plan? ~Yes X No The UCC is not required to have an ADA Plan. However, we are committed to full access for persons with disabilities and have an employment policy of accommodating disabled persons. We will be working with Community Resources for Independence to develop an ADA Plan. Project Title: Community Garden Project Project Location: Cleveland Street Location (s) of additional facilities operated by your organization: /lo/re Description of total agency activities or services provided: Programs include Food Bank, Temporary Assistance Program, Crisis Line, Holiday Sharing Project, Homeless Prevention and Supportive Housing Program, Volunteer Center, other. Amount requested: $1,500 Estimated Total Project Cost: $6,300 4:Can:FundApp. 101 1/31/01 oat - Page I Ukiah Community Center 1. Please describe in detail the project or activity you are requesting funding for. The Ukiah Community Center is spearheading the development of a Community Garden Project as the lead member of the Community Gardening subcommittee of the Mendocino County Hunger Task Force, and will serve as the administrative agency in the development of this project. The Community Garden Project currently has the involvement of over 20 community members who are interested in gardening, neighborhood development, creating the connection between food production and hunger alleviation, and education about gardening. In conjunction with the City of Ukiah, a site has been identified for a community garden on city property behind the Sun House/Grace Hudson Museum on Cleveland Street. The development of a community garden on this site would transform the property into a useful and beautiful community garden and small neighborhood park. Many residents of Ukiah do not have access to gardens or do not want to garden alone. A Community Garden provides not only space for gardening, but a venue for social interaction. The garden project is modeled on several successful community garden projects that have been used in cities large and small throughout the US for neighborhood beautification and revitalization. The funds requested from the City of Ukiah would pay for the initial overhead costs of this projects, such as water and insurance (see budget, below). The UCC will leverage this funding with volunteer time and energy, supplies, equipment and monetary donations which will be contributed by local individuals and businesses. 2. Describe to what extent your project will specifically affect, serve and benefit City of Ukiah residents and the specific needs within our City that your proposed project addresses. The pilot garden sited on Cleveland Street will directly affect the adjacent neighborhood and its residents, and volunteers tending and supervising the project will interact with the neighborhood residents. The site will also be used as a venue for field trips and gardening classes and workshops, bringing positive and uplifting visitors to the neighborhood. Gardening has been shown to have many therapeutic benefits, in addition to the benefit of producing food. Neighbors will benefit from an abandoned lot transformed into a safe, useable space; gardeners will benefit from the fresh air and exercise; participants will benefit from the positive social aspects of the projects; and those in our community facing hunger will benefit from the food produced. Additionally, those members of our community in senior residence homes and/or hospitals will benefit from fresh flowers and foliage that will be donated to them. The initial and most direct impact of the project affects those directly involved. The project, through its success, will be a model 4:Can:FundApp. 101 Page 2 1/31/01 -ttO '-- Ukiah Community Center for the duplication on other sites throughout the community. Additionally, those working on the project will do community outreach to raise awareness about gardening, hunger, benefits of volunteer work service, and future site identification. 3. Describe how your program will coordinate with other agencies and organizations in providing similar services to this area, to compliment rather than duplicate their efforts. Where in Mendocino County are similar services provided and by whom? Coordination with other organizations on this project has already begun through the UCC's representation on the Mendocino County Hunger Task Force. Currently the partnership also includes the Mendocino Environmental Center, Planting Earth Activation, Ukiah Unified School District, the Ukiah Farmers Market, and many community members. Growth of the Community Gardening Project includes the future involvement of other agencies, community groups, and organizations interested in gardening. To date there are no agencies in the inland Ukiah area providing the administrative leadership for community gardening that UCC is addressing, although there is great interest and limited activity in community gardening. 4. Describe your proposed project budget (specify revenues, well as expenditures, by type). Estimated Expenses tools (donated) $ 500 administrative overhead (donated, estimated @ 5% of total) $ 300 publicity, outreach, organizational materials (donated) $ 500 liability insurance $3,000 soil testing $ 500 water $1,500 Total Estimated Expenses $6,300 Estimated Income monetary donations City of Ukiah grant tools (donated) administrative overhead (donated, estimated @ 5% of total) publicity, outreach materials (donated) Total Estimated Income $3,500 $1,500 $ 500 $ 300 $ 500 $6,3oo by sources, as 5. Describe the current sources of your organization's funding. Federal Emergency Shelter Grant (FESG) thru the City of Ukiah Crisis Line agency contracts 4:Can:FundApp. 101 1/31/01 -- t~.[-- Page 3 Ukiah Community Center Donations (including the annual Ukiah Daily Journal drive for the Food Bank Program) from individuals, local businesses, and foundations Mendocino County Shelter Contract Mendocino County Supportive Housing Contract Special Events Federal Emergency Management Agency (FEMA) United Way City of Ukiah Redevelopment Funding for Low and Moderate Income Housing California State Department of Social Services Other 6. If you have received funding from the City of Ukiah in prior years, please indicate for what years and for how much. 1988 $2,500 1989 unknown 1990 $3,500 1991 $2,500 1992 $5,000 plus utility discount 1993 $4,000 1994 $4,000 1995 unknown 1998 $4,460 1999 $40,000 2000 $15,000 7. What is the average rate of pay for your hourly employees? $9.27/hr. plus benefits valued at 24.5% of wages. 4:Can:FundApp. 101 1/31/01 Page 4 STATE OF CALIFORNIA COUNTY OF H~N~OCINO Hr. Henna:; Kruke, Hr. DoaaLd G. D£tLus, and Hr. R£c,~a~ G. Taylor, be£n~ £tr~t duL.~ suo~, depose on each and say: ~ac they ar~ [nco~ora~ors a ~Lifo~La non-profit co.oration, md ~ ~s ~ad the foregoing certL[Lcate ~z.d ~o~s the contents Chereo[, and that the ~Cers sec lurch abc, ye L~, chLs certif/~ce a~ t~e o~ their o~ know[edze a~i that the above s/~atures are their own. DonaLd G. OL~.t. us aLcna=~ G. ~[ay ~ 63"- 2 ARTICLES OF INCORPORATION OF YOUTH COFFEE tlOUSE OF UKIAH ! FILED AUG 2 5 TT.e n~n.,e of [his corporation shall be YCUlq{ COFFEE HOUSE OF UKIAH. [I ~.~- purposes for whick ti'.is corporation Ls formed are: a. rne specific and primary purposes are religious an-J. charitable. b. lC. ne general purposes and poi'ers are: I. To provide Christian witness, to share in a word and deed with young people the love of Jesus C2:risc through the ministry of a coffee house; ~. To make contracts To buy, lease, exchange, convey, mortgage or otherwise receive or dispose of real or personal property; -' To act as trustee under any trust incidental to the priltcipal purposes of a corporation, and to receive, hold, administer and expend the funds and properties subject to such trust; 5. To borrow money, contrac~ debts, and issue ')onds, notes and debentures and ~ecure the pa)vnent or p_rformance of its obligations. c. ::otwLtl~standing any of the above stctements of purposes an, powers, this corporation shall no=, except to an [nsubstm~t:al degree, engage £n any activities or exercise any . powers trial are :rot in furtherance of the primary purposes of this corporation. 1II ~l~is corporation is organized pt, rsuanc to the General Non-Profit Corporation Law of. the State of California. ._ T~e cou~lt)' and tile state where the principal office for thz transaction of the business of thi_~ corporation is Mengocino Count)-. V ~le names and addresses of the persons who are to ;act in the capacity of directors until the selectio,t of their · Norman Kruke 6 a MLLI Court, Ukiah, CalLforn/a 95492 Donald G. Dittus 136 Doo/an Drive, Uk/ah, Calif. 95482 R/chard C. Taylor 393 al llcrest Ave., ~Jkiah, Calif. 95482 VI The authorized number and qualifications of members of thc corporation, the different classes of membership, if an}', the property, voting and ocher rights and privileges of members and their liability to dues and assessments md the method of collection thereof shall be as set forth in the By-laws. · , VII The proper&y of this corporation Ls [r~evo:ably dedicated to religious and charitable purposes and no part of cl.c net income or assets of this organization shall ever inure to the beneflt of any director, officer or member tl~ereof or to the benefit of any private persons. L'p~n the dissolution or witlding up of the corporation, its assets remaining after payment or provision for pa}anent of all debts and Liabilities of this corporation shall be distribuLed to a non-profit fund foundation or corporation which is organized and operated exclusively for o. religious or charitable purposes and which has established its Lax exempt status under Sect/on 501 (c) (3) of t~e Internal Revenue Code. If this corporation holds any assets in trust or the be disposed of in such manner as may be directed by decree of the Superior Court of the count)- in which the corporation has its principal office upon petition therefore by the Attorney Geners. l or by any person ~nce~ned in the liquidation in a proceeding to which the Attorney General is a party. iN WITNESS WHEREOF, the undersigned, being the persons above-named as the first directors, have executed these Articles of Incorporation this 16th_ day of ~July. , 1971. ,/ TO; ,L/$5541 C£RTZr C^T, A.£.O.r.T F I L IZ D or MAY 197'5 ARTICLES OF IHCORPORATION ALBERT RICHARD. and STEVEN JOHN PROCHTER cm~ 1.- That the.' .. · the president and secretary, respectivel! .f · ~he YuuL, Coffee House 9.~ Ukiah, s California corporation. 2.- That et a meeting of the board of directors of said corpo- ration, duly held at Ukiah, California, on Feb. 26, 1975, the follovin8 resolution van adopcedt "RESOLVKD: Th.t Articles I and Il of the art~clss of · -.orpora~.lon c,' this corporation be amended Co read as foil,vel Articles l: The name of this corporation shall be OkLah Con- munity Center and Coffeehouse. ,Articles II: The purposes gor uh£ch this corporation is formed are: a. The specific and primary purposes are religious ~nd charitable. b. T'-t general purposes and povers fret 1.- To provide support for individuals and groups eirLn$ to develop programs and actLvitXee leading Co spiritual and personal grouch and service to the commun£ty; 2,- To make contractsl 3,- To buy, lease, exchange, convey, mortgage or other-' vise'.receive ur dispose of real or personal proper- A.-To act ae trustee under any trust incidental to the principal purposes of s corporation, and to receive, hold, administer and expend the funds and properties subject to such trust; $.- To borrov money, contract debts, and issue bonds, r, otes and debentures and secure the payment ar per- [c.~mance of its obligations. c. Nocv~ChsCanding any. of chh abovu statements of purposes and povern, this corporation shall not, e~:epr to an Ln#ubsc·ntLal deKree, sniat;e in any activities or exercise any povers ~hat are hoc tn furtherance oi-the actLvtCLe, or exercise any povern Chat are hoc tn furtherance oi the primacy purposes of Chis corporation. 3.- That at · meeting of the members of' said corporation,. duly held at Ukiah, California, on April 8, I~75, · re- solution vas adopted, and the v. ordtng of the ·mended arC.£c~s an set forth in ch· members' resolution ~· the set forth in Cite directors~ resolution In Para~rqph 2' of chin cert~ftcnte. &.- ThaC the number of members vho voted aff~rmicively for the adoption of said resolution La 31, and Chit Ch· number of membvrs const~tuting · quorum is ],6. ALGKRI RICHARDSt President -, STEVKN t/JOHII PROCHTKRt Sec., r. ach of the ~.nderstgned declares under penalty of perjury that the matters set forth tn the forsloinlt cett:Lficats are true and correct. Executed it Ukiah, Cali[orn~a, on April lO. t97~. ALI~KRT RICHARD:St Pres:id·nc STEV£N JOHN PROCHTERt STATE Or CAI. IFOIINIA FRANCHISE TAX BOARD '025 P STREET I, CRAMENTO. CALIFORNIA 95814 Youth Coffee House of Uk:[ah 393 Hillcrest Avenue Ukiah, CA 95482 August 24, 1971 In reply refer to L:JCS:ch Gentlemen: Purpose: Report Required: Form of Organization: Accounting Period Ending: Private Foundation: Charitable and Religious Return or Report Corporation NO Based on the' information submitted and provided your present operations continue unchanged or conform to those proposed in your application, you are exempt from State franchise or income tax under Section 23701d, Revenue and Taxation Code. Any change in operation, character or purpose of the organization must be reported immediately to this office so that we may determine the effect on your exempt status. Any change of name or address also must be reported. You are required to file an annual information return, report or statement, as indicated above, on or before the 15th day of the 5th month after the close of your accounting period. State franchise or income tax returns are not required unless you have income subject to the unrelated business income tax under Section 23731 of the Code. If you have such income, Form 109 must be filed annually by the 15th day of the 3rd month following the close of your accounting period. Contributions made to you are deductible by donors as provided by Sections 17214, 17215, 17216 and 24357 of the Code. Organizations incorporating and foreign corporations qualifying to do business in California have 30 days to complete incorporation or quali- fying. This approval will expire unless incorporation or qualification is completed within 30 days. Exemption from federal income or other taxes and other state taxes requires separate applications, o Very truly yours, · Stewart Counsel cc: Secretary of State (Corp) cc: Registrar of Charitable Trusts ! Internal Revenue Service District Director Del~a;'t, ment of the Treasur i °"": J N3I 979 blclah C~anim! Conner and Coffchouse 665 Nor=h Scn:e Screen Uki~.h, California 95482 SF oEO: 79-47 Employer ldentific3tion Numt~er: · - ~-77~t~70 AccauntinE Period Ju~e ~0 Fo~ 990 Required: :~ Y~ ~ No Ferson to Serb Lee ~nta~ Taleoaone Hum~e~ Dear 'Applic-..n t.: .. Based orr info,etlon supplied, and assuming your operations '#~i1 be as stated in your -~--~ ~-- -~ .... :ion for recognition o£ exemption, we hove de~er-_ined you are exe=~ from Feder~l income t~ under sec:ion 501(c)(J) of the !ncern=l .Revenue Code. We have fur%her deterr_ined that you are not a private foundation '#it.bin %he meani.-.[ of sec:ion ~09(a; of the Code. because you are an org=n~-=~tion descrlked in s. ec=ion 509(a) (%). I£ your sources of ~uppor.-. or your pur;oses, chn.-~c;er, or =e-..hcd of operatl chan[e, please le% us know so we c=n consider the e££ec.- o£ the chan~e on your execp: s[a:us and foundation status. Also. you should inform us of :l! caen%es in your haze or address. · Cenerz!17. you are aD: liable for social security (FiCAi taxes uniess you fi: a waiver of exempt!on cor'.ificate as provided in the Feder--! '-'.-.surface Con -~ Ac=. If you have paid FICA taxes without filing the waiver, you snou!d contac% us. You are not liable for the tax imposed under the Federal Unemployment Ta:¢ Ac'. (FUT.'- .under Chapter 42 of the Code. However. you are not automatically exempt from other Federal exc'-se taxes. It you have any questions about ex. cise. employment, or other Federal [axes. please let us know. Donors may de. duct contributions to you as provided in sec.-ion 170 of the Cod[ Bequests. le~acles, devises, transfers, or gifts to you or for your use are deduc:'-~-le for Federal estate and ~ift tax purposes if they meet ire applicable provisions of sec%~ons 2055. 2106. and ~22 of %he Co~e. The box c~ecked in :he headinE o£ this letter shows whether you onus[ file Form 990. Return o£ Organization Exempt from Income t~. [£ Yes is checked, you are requ~.red to file Fo~m 990 only if your Ercss receipts each year ars no,ally more than ~lO.O00. If a return is required, it must be filed by the-[Sth day of of %he fift.h :oath at[er the end of your annual accountin~ per:od. The law impose: · penalty of ~lO % day. ,lp :o a m~xxmum of ~5.000. ',hen a return [s filed late. unless :n~r~ is cezso~:ao[e ,:=use for the de,ay. You. are ao% required ~o ~'ile, Federal'incOme tax returns unless you are to :.re tax on unrelated bus,ness taco,s ~der section 511 of the Code· If you sub]ec~ to this ~. you ~ust rile ~. ~co~e t~ retu~ on Fo~ 990-7. In ~bis le't~er..~- are not de~e~ninF whether ~y of your present or 'Prcpased ac:ivities are unre!~ted trnde or bus,ness ~ defined ~ section 513 of the Code. You need ~ e~ployer identific=tion n~ber even if you have no e=ployees. If ~ e=ploye~ identific=%ion n~ber w~ not entered on you.- applic=%ion. hunker '~il! be assigned =o you and ~ou ~ill be adv~ed of i%. Please use au=kef on al! re=u~ns you file and ~ ~1 correspondence with ~.e rn:e~=l Revenu~ Se~zce. Because ..%_s t'.er could help resolve any questions abou: your exe:p: statu~. and founds:ica s:atus.' you should keep it ~ your pe~anent rec:~ds. . If you have any questions please contac: the person whose n~e and 3e!e:hone . · n~:er are shown in the headin~ or this let:er. . . Sincerely yours. Dls~:._c. Dtr~_c:cr · T~is de:a-----ina=ion !ac:ar is efface!ye fron Augus- 25, 1971 'd%.----- June ~ ~ 197] an~- fr~ Oc:=ber 13, 1978 in accordance ~.;ir.". Sec:ion 508(~) of ~ Revenue Code of pe___cs no: covered by chis e::*~:ion !em:er, you are c.~.__---~: as an · organi:=:i:n describet under Sec:ion 501(c)(4) of ~e Code C ...... ~de :o you ~urlng ~is period are hoc deducible by ~a don=rs as c..~ .... =la ccn:rlbu:ions as defined ~ Sec:ion 170(c) of ~e Cede. --Iz.t - CITY OF UKIAH COMMUNITY ORGANIZATION APPLICATION FOR FUNDING JANUARY 2001 Application/Organization: Address: Io1~ Date: [' 2..&". of. ~ 'i:.s'~ 9'-z._ Executive Director: Phone: "/0'7 ~6,2__-/8.1'o Name of Contact Person: ~:~~ I/~ ~ Ft,~ ~.¢'~ I. Title of Contact Person: ~:~m~,1'~'1 '~f-~e4o¢~'~l~F Phone: ~ Profit ¢" Non-Profit Date Incorporated ::~t-'\,1 2_.. I ¢ (please attach evidence) How long has your organization been in existence? 2..~' Does your agency have an Americans with Disabilities Act Plan? __ Yes v/No Project Title: ~tx~/,v~ Oor ~.¥: ~x Ivl~-*d'-~en~.~',o,~,.~ Project Location' Id ~t ~ ~'~1 o,-'l k~'OS ~ location(s) of additional facilities operated by your organization: Description of total agency activities or services provided: Amount requested: Total Project Cost $ :~' u o o I Ukiah Players Theatre Having Our Say: An Inter-Generational Community Conversation Community Organization Application for Funding City of Ukiah- Winter 2001 Request: $1000 1. Descrivtion of Proiect: In May, 2001, Ukiah Players Theatre will produce four matinee performances (at Ukiah Playhouse) of Having Our Say: The Detany Sisters' First 100 Years , for special audiences comprised of local elders together with middle and high school students. This award-winning play, based on the 1993 best-selling memoir of Bessie and Sadie Delany, explores the past one hundred years of our nation's history through the lives of these remarkable centenarians who were pioneering African-American professionals. UPT has recently received a $2500 grant from the Wells Fargo Foundation to underwrite a portion of the ticket cost for this special production which features a post- show discussion with the audience, cast and director after each performance, making it possible for 500 teens and elders to participate together in an arts and humanities program designed to stimulate cross-cultural and inter-generational awareness, empathy and communication. UPT is requesting $1000 from the City of Ukiah to underwrite the development, printing and distribution of Study Guides for the production. Kate Magruder, UPT's Community Development Director, will create this publication with an eye toward preparing all audience members (teachers, students, elders) for the performance and a post-show discussion that will explore the issues raised by the play, and their relevance to our lives in Ukiah today. 2. Describe to what extent your project will specifically affect, serve and benefit City of Ukiah residents and the specific needs the project addresses. The inspiration for this project was born two years ago, when UPT presented a staged reading of Having Our Say during Black History Month, and many young audience members stayed to express their deep gratitude for the production. They had never been aware of the history revealed in the play, and they urged UPT staff to make the show available to a broad cross-section of local students. Ukiah Players Theatre - Page 2 Having our Say: An Inter-generational Community Conversation In ongoing discussions with Sharane Palley and LaCretia Peoples, the gifted local actors who are responsible for bringing the Delany sisters to life in UPT's production, we realized that Having Our Say: An Inter-Generational Community Conversation not only offers the opportunity to educate our local young people about the hidden struggles and indomitable spirits that have contributed to the making of this country; it is also a powerful vehicle for addressing fundamental community needs. UPT's recent experience with "The Good War" Project (GWP) revealed a deep hunger in the community to feel connected to one another. The personal stories shared throughout the GWP resonated across invisible boundaries; over and over again we read in the GWP evaluations that Ukiahans felt "closer" to their community members because of hearing their stories. The GWP evaluations also told us that the community recognizes the power of using the arts and humanities to explore serious contemporary issues. Like many towns across America, Ukiah wrestles with issues of racism. The Hate Crimes forum which was held in Ukiah this past fall was an important step in bringing the community together to talk about this issue. It was especially enlightening and encouraging to hear so many young people voice their concerns in this public arena. Having Our Say :provides a similar kind of forum through the sharing of personal stories. As the playwright Emily Mann states, "Listening to the Delanys, audiences get to know the 'other' only to discover that 'the other' is no long the other." In providing a shared context for the elder/teen audiences, we believe that this production of Having Our Say will open an avenue for inter-generational conversation that does not yet exist in our community. It will create the opportunity for community elders to share their own stories in relation to the issues and history illuminated by the play. This sharing of inner lives across generations has powerful ramifications. As one young teen wrote after participating with a group of elders in "The Good War" Project: "For me personally, every time I see an older person now, I wonder about him. I don't take him for granted." Ukiah Players Theatre - Page 3 Having our Say: An Inter-generational Community Conversation 3. How UPT will coordinate with other local agencie~ who are doing ~imilar work? At this point, UPT is not aware of any agency or organization in town that is using the arts as a catalyst for inter-generational community conversations with teens and elders that explore history, contemporary issues and personal stories. Certainly, if we discover otherwise in the future, we will seek to collaborate to the benefit of all. 4. Pro!ect Budget Expen~e~ Rehearsal/4 performances: Director Actors (2 @/$500) Stage Manager Study Guide (preparation/printing/distribution of 500 copies) Production Costs (set, props, costumes, royalties, tech) Facility Costs (Ukiah Playhouse use) Income: Ticket Revenue (500 tickets @ $3 each) City of Ukiah Total Expenses: Wells Fargo Foundation Community Voices Program Total Income: $ 5OO 1000 5OO 1000 1000 1000 $5000 $1500 1000 (requested) 2500 (received) $5000 Ukiah Players Theatre - Page 4 Having our Say: An Inter-generational Community Conversation 5. Current sources of Ukiah Players Theatre funding: UPT is funded through a combination of sources, including the California Arts Council, contributions from local businesses and individuals, advertising income and ticket revenue. UPT earns a remarkable 70% of its operating income (compared to the national average of 55 - 60% for nonprofit theatres); 30% is contributed. 6. Describe any funding UPT has received from the City of Ukiah in prior years. In the past six years U-PT has received no cash contribution from the City of Ukiah. In the early 1990s, the City collaborated with UPT to bring Clay Jenkinson's chautauqua presentation of Thomas Jefferson to community audiences. The City contributed $500 for the program, which was paid directly to Mr. Jenkinson. 4. The average rate of pay for UPT's hourly workers is $8 - $10. ~.see adendum on page 5) Ukiah Players Theatre -Page 5 Having Our Say: An Inter-generational Community Conversation Addendum Background on the Local Performers in Having Our Say Sharane Palley and LaCretia Peoples have appeared in a variety of plays and programs at Ukiah Players Theatre over the past several years. They are both gifted and compelling performers who bring depth and authenticity to each role they play. However, no script has matched their unique talents and powerful selves as completely as this story about the indomitable Delany sisters. Both Palley and Peoples share the Delany's strength of character, irrepressible humor, and passionate commitment to serving their community. We asked each woman if she would provide a short list of the primary work she does, as a way of illuminating even more clearly the experience and resonance both will bring to performances of Having Our Say, and the discussions with teens and elders that will follow. Sharane Palley - Senior High Counselor with United Methodist Church, Ukiah. 1984 - 91 - Hospice Volunteer - Assisting folk with their passage through. 1995 - Present - Alternative Dispute Resolution (ADR) Mediator for - Victim Reconciliation Program (VORP) 1994 - Present - Juvenile Justice Court 1996 - Present - Indian Child Welfare 1998 - Present - Teen/Parent Disputes (Probation Dept./Mental Health) 1997- Present - Human Rights Monitoring Committee member LaCretia Peoples - Mother of 10-year-old bi-racial son - Transition Specialist with MCOE/SELPA (helping students transition from school to work, school to college, or into independent living) - Organizer for the Policy Council on Hate Crimes & Bias-Motivated Incidents - Coordinator for the Ukiah community's Martin Luther King Jr. Day of Observance Internal Revenue Service District Director Date: .'- .-; :-' - Ukiah Players Theatre P.O. Box 12 Talmage, CA 95481 [' .artment of the Treasury EP/EO: 1 SF;EO:81-1399 Employer Identification Number:. 94-2607698 Accounting Period Ending: December 31 Form 990 Required: [] Yes [] No Person to Contact: EO Desk Officer Contact Telephone Number:. (41 5) 556-5353 Dear Applicant: Based on information supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from Federal income tax under section 501(c)(5) of the Internal Revenue Code. We have further determined that you are not a private foundation within the meaning of section 509(a) of the Code, because you are an organizatimn described in section 509(a) (2). If your sources of support, or your purposes, character, or method of operation change, please let us know so we can consider the effect of the change on your exempt status and foundation status. Also, you si]ould inform us of all changes in your name or address. Generally, you are not liable for social security (FICA) taxes unless you file a waiver of exemption certificate as provided in the Federal Insurance Contributions Act. If you have paid FICA taxes without filing the waiver, you should contact us. You are not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Since you are not a private foundation, you are not subject to the excise taxes under Chapter 42 of the Code. However, you are not automatically exempt from other Federal excise taxes. If you have any questions about excise, employment, or other Federal taxes, please let us know. Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if th-~¥ meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. The box checked in the heading of this letter shows whether you must file Form 990, Return of Organization Exempt from Income tax. If Yes is checked, you are required to file Form 990 only if your gross receipts each year are normally more than $10,000. If a return is required, it must be filed by the 15th day of of the fifth month after the end of your annual accounting period. The law imposes a penalty of $10 a day, up to a maximum of $5,000, when a re%urn is filed late, unless there is reasonable cause for the delay. P.O. Box 36040, San Francisco, Calif. 94! 02 (over) - L~, - Letter 947(D0) (5-77) You are not required to file Federal income tax returns unless you are subject to the t~x on. unrelated business inoome under section 511 of the Code. If you are subject to this tax, you must file an income tax return on Form 990-T. In this letter, we are not determininE ~hether any of your present or proposed activities are unrelated trade.or business as defined in section 515 of the Code. You need an employer identification number even if you have no employees. If an employer identification number was not entered on your application, a number will be assigned to you and you will be advised of it. Please use that number on all returns you file and in all correspondence with the Internal Revenue Service. Because this letter could help resolve any questions about your exempt status and foundation status, you should keep it in your permanent records. If you have any questions, please contact the person whose n~me and telephone number are shown in the heading of this letter. Sincerely yours, District Director Ukiah Senior Center Building Community · Bridging Needs Dear Candoce: ,Tanuary 15, 2001 Enclosed you will find a re-submittal of last Summer's application for funding from the City, with very minor changes. We are requesting the same amount, but would gladly accept more since we are certain that the current energy crisis will result in an increase in demand for Information and Assistance services. We are extremely hopeful that the City will see fit to fund this important need in the community. Sincerely Yours, Executive 15i'~ect°r~ -. t '~0 -- 499 Leslie Street · Ukiah, CA 95482 · 707-462-4343 ClTY OF UICIAH COMMUNITY OR AN]:ZATT. ON APPLT. CA ON FOP. FUNblN Application/Organization: Ukioh Senior Center Date: January 152001 Address: 499 Leslie Street. Ukiah. CA 9548;? Executive Director: Melissa Phillip~ Phone: 462-4343 Name of Contact Person: Melissa Phillips Title of Contact Person: Executive Director Phone: 462-4343 Profit ~( Non-Profit bate incorporated: Au_aust of :1972 Please find attached Certificate of Domestic Corpori~tiQla California Non-Profit #23-72§-8082 How long has your organization been in existence? For 29 veers. boas your agency have on Americans with Disabilities Act Plan? Yes Project Title: Senior Information & Assistance Project Location: On-Site at Ukiah Senior Center. 499 Leslie Location(s) of additional facilities operated by your organization: All of our Dro_arams are located in the Senior Plaza at 495,499 Leslie Street Description of total agency activities or services provided: Ukiah Senior Center provides numerous programs, services and activities for Seniors, including weekday Congregate Dining, Home-Delivered Meals, Assisted Transportation, an Adult Day Health Care Program, ]~nforn~tion & Assistance, Tax Assistance, and the Home Assistance Program. We also provide numerous opportunities for Seniors to volunteer, and to take pert in activities such as social events, dances, educational seminars, writing, bingo, sewing, Tai Chi, Bridge, exercise and crafts, to name but a few. Amount requested: Total Project Costs: $10.000.00 The requested funding for Senior Information & Assistance would allow the Senior Cente~ to continue to provide in-depth services to individuals and families requiring information, referrals and assistance connecting to other resources and agencies. The provision of Information and Assistance is an integral, and otherwise la~ely unfunded. ~ of what we do here at Ukiah Senior Center. Every day, we receive numerous calls from .Seniors, their families and caregivers, requesting information and assistance on many issues. We make every effort to meet the needs of each caller and visitor. If we cannot provide the apl~opriate support, then we refer the individual to an agency or other provider who can help them. 2. Describe to what extent Your eroject will specifically affect, serve a~.J benefit City of Ukiah residents, and the s.~ecific .naiads within our City that your .ora.eased project addresses: Increasingly, families are confronted with difficult decisions about elderly loved ones. They come to the ,Senior Center as a source for information, guidance and support, because it is the logical place that residents and their families reach out to for help when a problem arises with an elderly family member. ]~nformation and Assistance at the ,Senior Center provides services and ~esources intended to support the independence of the elderly in their own home- as long as they wish to remain there. The Senior Center can provide advocacy, information and assistance in long-term planning issues. We have no doubt that the support that we provide reduces the workload on many City and County Departments, in that we are able to answer time-consuming questions and ~esolve simple problems .Seniors encounter, rather than Seniors (an their family members) calling those bepartments directly with their questions and issues. Today, many working families in our community face the challenges of not only caring for the needs of their children, but also for the care of their elderly parents. Not only are they responsible for juggling their income and schedules around child care demands, but of their pa~ents' deycare needs, as well. As the lives of increasing numbers of the working population in our community are affected in this way, there is a domino effect that can be predicted: loss time in the workplace, economic impact, increased stress and frustration and resulting higher incidence of abuse, to name but a few. Senior ]:nformation and Assistance -we believe- helps to reduce the effect. 3. Describe how your .oral_ram will coordinate with other ~___~encies and o _r~anizations in .providing_ similar servic¢_~ to this a~_ to com.Dliment, rather than tc du.Dlicate, their efforts. Where in Mendocino County are similar services provided an-~ bY whom? The Senior Center works very closely with all of the other local advocacy organizations for .Seniors. Many of those who make contact with the Center for help are already receiving services from another agency. Every effort is n~de to work closely with those agencies to ensure that the client's needs are met. There are, however, income and other eligibility criteria for most of the local service agencies for Seniors. That leaves Ukiah .Senior Cente~ as the resource available to help those who are ineligible for other assistance due to income or other eligibility criteri~L There would be no duplication of efforts. There are similar services offered by other Senior Centers in Willits, I~ound Valley, Ft. gragg, Anderson Valley and Point Arena. 4. Describe your pr~msed .m~gram budget {s.aecifT. ravenues, bv sources, as well as expenditures, by We receive no less than 2000 requests for information and assistance each year. Many of those requests are easily dealt with, with simple provision of information readily on hand. A number of the requests for assistance, however, require fifteen minutes to two hours or more to resolve. If we average the response time to thirty minutes per request, the number of hours required to address this need is :tO00 man hours pe~ year (an average of seventy hours per month). Based on $:t0 per hour for qualified staff to respond to these requests for information and assistance, that comes to $:t0,000 per year. 5. Describe the curt-ant sources of your oraanization's fundina: Ukiah ,Senior Center has funding through the California Department of Aging for Nutrition services, through the California Department of Transportation for assisted t~nsportation, through the California [)apartment of Health Services for our Adult Day Health Care Program, and through United Way of 5onoma-Lake-Mendocino for our Home Assistance P~ogram. We have received funding in the amount of $ 3,000 per year for the past two years from the County of Mendocino, to provide support for our Information and Assistance services through our day program. Last yea~ we received $3,000 from the City of Ukiah to support our Information & Assistance services. 6. Zf y~u have ~eceived funding_ fram the City. of Ukiah in ~ior years. Dlease indicate for what vear~ and for how much: · In :t998, we received $2,500 f~om the City for improved pre-employment screening and training of in-home assistants for the elderly. · In 1999, we received $3,O00 from the City to support the provision of Information and Assistance services for Seniors, their families and care, givers. 7. What is the avera_ae rate of ~av for your hourly employees? The average rate of pay for our hourly, on-site employees is $7.89 per hour, plus benefits. The average rate of pay for our on-call, Home Assistance employees is $7.28 per hour. Thank you for completing this applicationl ITEM NO. 9¢ DATE: FEBRUARY 21, 2001 AGENDA SUMMARY REPORT SUBJECT: SET TIME AND DATE FOR A CITY COUNCIL - PLANNING COMMISSION JOINT MEETING TO DISCUSS AND PRIORITIZE GENERAL PLAN IMPLEMENTATION PROJECTS, AND TO DISCUSS LOCAL LAND USE AND ENVIRONMENTAL PLANNING ISSUES SUMMARY: On February 14, 2001, the Planning Commission discussed potential dates for a joint City Council- Planning Commission meeting, and decided upon Thursday, March 1, 2001. Their second choice was Thursday, March 8, 2001. In terms of a starting time, the Commission was open to a late afternoon or evening meeting, and agreed that whatever time worked for the Council would be fine. Staff would prefer a late afternoon starting time if possible. We recommend conducting the meeting from 4:00 p.m. to 6:00 p.m. on Thursday, March 1, 2001. RECOMMENDED ACTION: Schedule Thursday, March 1, 2001 for a joint City Council - Planning Commission meeting to begin at 4:00 p.m. and end at 6:00 p.m. ALTERNATIVE POLICY OPTIONS: Do not set a meeting date, and provide direction to staff. Citizen Advised: N/A Requested By: Planning Commission Prepared By: Charley Stump, Director of Planning and Community Development Coordinated With: Candace Horsley, City Manager Attachments: None APPROVEI~:-~'-~ b~~.t... Candace Horsley, City ~nager ITEM NO. 9d MEETING DATE: February 21, 2001 AGENDA SUMMARY REPORT SUB.1ECT: SET DATE FOR WORKSHOP W1TH UKIAH FIRE DISTRICT AND CITY FIRE DEPARTMENT The City will be hosting a Workshop of the City Council and Fire District Board and the associated staff of these two agencies, to discuss the proposed Fire ]PA. Suggested dates that would meet with Mayor Ashiku's and the District's schedules are Thursday afternoons, any time in March. Once the Council has selected a date, I will be informing the Fire District and City of Ukiah Fire Department staff of the date and time of the meeting, which will be held in the Conference Center. RECOMMENDED ACTION: After discussion, Council provide appropriate date(s) to hold a Workshop with the Ukiah Fire District and City of Ukiah Fire Department. ALTERNATIVE COUNCIL POLICY OPTIONS: Determine Workshop is not required at this time. Citizens Advised: Requested by: Prepared by: Coordinated with: Attachment: 1. Ukiah Fire Department, Ukiah Fire District Candace Horsley, City Manager, and Chief Dan Grebil Candace Horsley, City Manager N/A None. Candace Horsley, ~ity Manager 4:Can:ASRFireWk. 201 AGENDA ITEM NO.: DATE- February_21,200 ! ...... SUMMARY REPORT SUBJECT: APPROVAL OF LE'I-I'ER OF SUPPORT TO ELECTED OFFICALS AND LAND OWNERS REGARDING NEED TO DEVELOP RUSSIAN RIVER CONSORTIUM SUMMARY Staff attended two community meetings organized by the grass-roots organization "Friends of the Russian River," spearheaded by Community Leader Rebecca Kress. This group has been donating their time for the past ten years in an effort to clean the riverbank of garbage. The City Manager directed staff to research if there were any local, state or federal agencies that are responsible for providing maintenance to rivers on a regular basis. Much to our surprise, there is not one agency responsible for the general 'cleaning of rivers." However, if a toxic spill does occur in the river as a result of an industrial polluter or accident, an appropriate enforcement agency (e.g. State Water Quality Control, etc) would pursue both civil and criminal remedies against the polluter. In essence, without volunteer community or government intervention, most rivers fall prey to pollution. These community efforts are extremely admirable, but long term planning for the future care of water quality and life of the river must be addressed on a regional basis. Many community organizers are getting discouraged by the shear magnitude of pollution in the river, and their limited impact on combating such a large pollution problem. (Continued on page 2) RECOMMENDED ACTION: Approve letters of support to state, and local elected officials and landowners, directing their attention for the need to form a regional Russian River Consortium to combat the continued pollution and riparian loss of the once beautiful Russian River. ALTERNATIVE COUNCIL POLICY OPTIONS: Direct Staff to pursue other options Citizen Advised: Requested by: Prepared by: Coordinated with' Attachment: N/A N/A ~ Albert T. Fierro, Assistant City Manager Candace Horsley, City Manager Draft letter for Mayors signature and distributed as noted. APPROVED:(~:~ J,Z~~ z..., Candace Ho'rsley, City M'~nager COMMUNITY ORGANIZATIONS In California, there are over seventy-five community based volunteer groups that help "clean-up" rivers, creeks and streams. Some of these groups are incorporated non-profits and others are just "Friends of the River" volunteer groups. In some instances, several cities and counties have asked for legislation to be created to help restore, and enhance both fisheries and riparian habitat. A perfect example can be found in Sacramento County. Senate Bill 1086, called for a management plan for the Sacramento River and its tributaries that would protect, restore, and enhance both fisheries and riparian habitat. The law established an Advisory Council, composed of representatives of state and federal agencies, county supervisors, landowners, water contractors and conservation groups. RUSSIAN RIVER CONSORTIUM Given the background noted above, staff is recommending a regional solution to all of the issues associated with pollution, and riparian loss of the Russian River. The degradation of the Russian River has become a regional problem that should be addressed at the highest policy-making level bringing forth leaders at both the state and county levels of government. Staff envisions that the Russian River Consortium Board of Directors would consist of elected officials from local and state government, in addition to, selected landowners and community groups. Funding could be instituted by legislation crafted by our Assembly leaders that would provide revenue for riparian habitat restoration, and the enhancement of fisheries in the river. An appropriate percentage of funding would need to be allocated for administration of the program. Funds could be appropriated from the California Environmental License_Plate Fund or a percentage of driver license fees collected from Mendocino County residents, and earmarked for the Russian River Consortium. This program would be modeled after the Sacramento River Conservation Program passed by the State Legislature in 1986, (see SB1086 and refer to www.sacramentoriver,ca.gc~v/about, html). CONCLUSION Without a comprehensive regional solution to the Russian River pollution problem, the mighty waterway will continue to decline, and community efforts to save the river will be lost due to the shear magnitude of yearly contamination. The creation of a Russian River Consortium appears to be a feasible method to address this issue. Staff is recommending the City Council draft letters of support to state legislators and local elected officials, appropriate landowners, and community groups to form a regional Russian River Consortium to fight against pollution of the river, and continued riparian loss. Sample letter to elected officials and community groups February 22, 2001 Honorable Patricia A. Campbell, Chairwoman Mendocino County Board of Supervisors 501 Low Gap Road, Room 1090 Ukiah, CA 95482 Mayors of all Cities in Mendocino County Virginia Strom-Martin, Assemblywoman Wes Chesbro, Senator Appropriate Community Groups Selected Property Owners Dear ' The City of Ukiah is hereby voicing our support for the creation of a Russian River Consortium in Mendocino County. The City is concerned about the continued degradation, pollution and riparian loss of the once beautiful Russian River. Over the years, volunteer groups have "cleaned-up" portions of the river, in an effort to improve the esthetics of the waterway, as it meanders through Mendocino County on its way to the Pacific Ocean. These community efforts have been admirable, but unfortunately these labors have had little affect on maintaining a long- term vision for the health of the river. I am hereby calling upon you, our State elected officials, the Mayors of all cities in Mendocino County, community groups, and property owners on the Russian River to develop a regional solution to saving the river. We request a task force be convened to address how we can form a consortium to better manage the river as it flows through our county. It is within our community interest to ensure the Russian River remains clear of rubbish, pollution, and animal habit is protected from unnecessary development. Please contact City Manager Candace Horsley at (707) 463-6213 to coordinate our first organizational meeting. Cordially, Phillip Ashiku, Mayor ITEM NO. 9~ DATE: February 21, 2001 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF RENEWAL OF AGREEMENT WITH MENDOCINO COUNTY FOR JUROR PARKING AND AUTHORIZE CITY MANAGER TO EXECUTE AGREEMENT In February of 1999 the City Council approved an agreement with Mendodno County to provide parking for jurors and Grand Jurors. The term of the agreement is scheduled for expiration on February 28, 2001. Mendodno County staff has indicated their desire to renew the agreement for a second two-year term and therefore the item is being presented to the Council for action. The proposed agreement also extends the fee of S.50 per day per juror which to date has resulted in an annual revenue to the Parking District of S3,187.13 for daily jurors and $1,596 for grand jury parking. Att other terms and conditions remain consistent with the current agreement. Obtaining an agreement with Mendocino County to provide parking for individuals visiting Ukiah in order to perform their jury duty obtigation had been a tong time goat of the City Councit. The current agreement successfutty fu[fitted that goal and over the fast two years has significantty mitigated the difficutties encountered by jurors parking in the downtown. Staff betieves the proposed agreement witt continue the success produced over the tast two years and recommends approvat as proposed. RECO/v~V~ENDED ACTION: Approve renewal of juror parking agreement with Mendocino County and authorize City Manager to execute agreement. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine Agreement requires further consideration and remand to staff with direction. 2. Determine approval of agreement is inappropriate at this time and do not move to approve. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: 1. N/A Mendocino County Larry W. DeKnobtough, Community Services Director~t~O Candace Horstey, City Manager Proposed Agreement APPROVED: ~~.-'{2~,~,_~S ~_ Candace Horstey, Ci LD/ZIP JUROR01 .ASR Manager AGREEMENT BETWEEN THE CITY OF UKIAH AND COUNTY OF MENDOCINO FOR JUROR PARKING WITHIN UKIAH PARKING DISTRICT # 1 THIS AGREE1V[ENT is maxle and entered into effective March 1, `2001, by aad between the CITY OF UK[AH, a municipal corporation, hereinafter referred to as "City"; and the County of Mendocino, hereinafter referred to as "County" RECITALS: A. City operates Municipal Parking District #1 for the purpose of providing off-street public parking within its downtown commercial district. B. County has requested of City the monthly permitted use of nineteen (19) parking spaces within Parking Lot C, bounded by Main, Smith, Mason, and Staadley Streets, within City of UkiaJa Parking District #1, in order to provide paxking for Graad Jurors to the Mendocino County Court~ County is further requesting the day use of ava~ilable spaces on a~ as needed basis within the Parking District in order to provide parking for jurors called to duty by the Mendocino County (hurts (Courts). C. City desh'es to provide said spaces pursuant to the terms of this agreement. AGREEMENT: NOW, THEREFORE, IN CONSIDERATION of the terms, covenaats, and conditions herein expressed, to be kept and performed by the parties hereto, IT IS MIYrUAI~LY AGREED BY THE PARTIES AS FOLLOWS: 1. Permitted Paxking. City does hereby agree, and (bunty does hereby hire from City the parking spaces necessary to provide parking as described in Paragraph B, of RecitaJs, in this agreement within the areas of Parking District #1 designated on the diagram attached hereto as Exhibit "A", incorporated herein by this reference. C~)unty, at C~)unty's expense agrees to furnish permits to juror% which shall be displayed in prominent view from the front window of any vehicle utilizing said permit. At any time a juror faAls to display such permit as provided by County City may issue a citation to said juror for violation of applical)le parking regulation~ 5. Term. The te~n of this agreement shall be two ('2) years commencing on the date at)ove and ending February 58, 5003. This agreement may be extended for additional terms if mutually agreed to by both partie~ A. The County shall pay for the spaces provided to its Grand Jurors under the terms of this Agreement the semi-annual rate of $798. The C~)unty shall pay City fees in advance as followg by March 1, 5001, for the first six months of the Agreement to and including August 31, `2001; by September 1, `2001, for the next six months; and by March 1 and September 1 for each succeeding six month period thereafter. B. The C~)unty shall furnish to City, on a monthly basis, printed reports of the number of Jurors called and City shall bill County on a quarterly basis at the rate of 8.50 per day per juror. 4. Termination. This agreement may be te~xninated upon one hundred (180) days written notice by either party for any reason. 5. Use. County or its permitted assignees, shall comply with ail applicable local codes and ordinances in connection with the use of the permitted parking spaces during the term of this agreement, County and City shall take all necessary steps to assure that County's jurors utilize the designated parking provided by this agreement, 6. Waiver. No waiver by any party hereto of any breach of any term or condition of this agreement is to be const~xaed as a waiver of any subsequent breach or as a modification of any term of this agreement. 7. Remedy for Breach. In the event that County should fail, refuse, or neglect to pay when due any instaJlment of fees, or fail or refuse to keep, perform, or observe any covenant, agreement, or condition of this agreement, City shall have the right to terminate this agreement immediately. 8. Notices Whenever notice is permitted or required under this agreement, it shail be deemed given when personaily served or when deposited in the United States mail with proper first class postage affixed thereto and addre,~d as follows: City of Ukiah Attn: City Manager 300 Seminary Avenue Ukiah, CA 95482 County of Mendocino Attn: County Administrator Low Gap Road Ukiah, CA 9548E 9. Legal Proceeding~ Any legal action between the parties concerning this agreement shail be filed in the State (hurt in Mendocino County with subject matter jurisdiction, each party waiving any objections they may have to venue in Mendocino County 10. Binding Effect` This agreement benefits and is binding upon both parties, their successors, legal representatives, and assigns of. 11. Counterpart`~ This agreement may be executed in any number of counteq~arts which taken together shall constitute the same agreement. IN WITNESS THEREOF, the parties hereto have executed this agreement at the date and place indicated below. CITY OF UKIAH COUNTY OF M]g~ONO By By City Manager LDAGREM]ENTS JUROR01.AGB County A dm i n i stTator AGENDA SUMMARY ITEM NO. 9g DATE: FEBRUARY 21,2001 REPORT SUBJECT: PLEDGE OF COOPERATION FOR MENDOCINO COUNCIL OF GOVERNMENTS PLANNING STUDY GRANT APPLICATION AND AUTHORIZATION OF MAYOR TO SIGN LETTER OF SUPPORT The relationship between jobs, housing, and transportation has always been the critical planning issue impacting local balanced growth and quality lifestyles. A statewide program to address this matter across regional boundaries has been established by AB 2054 (Torlakson). $5,000,000 is available for interregional partnerships to analyze the impacts and address the factors causing imbalances. The Mendocino Council of Governments (MCOG) in conjunction with the Lake County/City Area Planning Council is proposing a collaboration to utilize some of the available funding to study the situation within the four county area encompassing Lake, Mendocino, Napa, and Sonoma. MCOG, by letter to Councilmember Larson (attachment 2), is seeking support for this effort and a pledge of cooperation if this endeavor is initiated. Staff believes this venture is worthwhile and should be pursued. We recommend support and authorization of the Mayor to sign a letter indicating the City's encouragement. RECOMMENDED ACTION: Pledge Cooperation For Mendocino Council Of Governments Planning Study Grant Application And Authorize Mayor To Sign Letter Of Support ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine letter requires modification, identify changes, and approve revised transmittal. 2. Determine support is inappropriate and take no action with respect to this matter. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Councilmember Eric Larson and the Mendocino Council of Governments Michael F. Harris, Risk Manager/Budget Officer Candace Horsley, City Manager 1. Draft letter of support, page 1. 2. February 5, 2001 request letter from Mendocino Council Governments to Eric Larson, Councilmember, pages 2-5. APPROVED:! (~% ,~~-~~ Candace Horsley,'~it anager mfh:asrcc01 0221MCOG of 300 SEMIN/~Y AVE., UKIAH, CA 95482-5400 · ADMIN. 707/463-6200 · PUBLIC SAFETY 463-6242/6274 · FAX # 707/463-6204 · EMAIL: ukiahcty®jps.net · February 22, 2001 Mr. Paul Dirksen Jr. Program Manager, Interregional Partnership Project Department of Housing and Community development Housing Policy Development P.O. Box 952053 Sacramento, CA 94252-2053 Dear Mr. Dirksen, The City Council of the City of Ukiah wishes to express its support for Mendocino Council of Governments' (MCOG) grant application as a Developing Inter-Regional Partnership (IRP) to address job-housing imbalance. The City of Ukiah is the county seat of Mendocino County and as a municipality is addressing issues such as economic development, affordable housing, local and regional transportation, and job and business creation and retention, while providing the basic necessities to its citizenry. The Council understands the impacts of the imbalance between jobs and housing and believes the solutions will lie beyond local jurisdictional boundaries. The issue is probably best addressed on an inter-regional basis to coordinate efforts and communicate among the diverse interested entities. The jobs-housing imbalance is evident within our locale as indicated by the number of commuters heading south on a daily basis and the rise in house prices unsupported by local employment prospects. This has the obvious impacts of additional consumption of fuel resources and greater transit periods resulting in less time for family interactions or participation in local community endeavors. Growth is inevitable and should be managed to minimize negative impacts and maximize opportunities for sustainable, livable communities within the region. A grant award to the Mendocino Council of Governments' proposed Developing IRP would assist the City in identifying its long-term context within the region. The City of Ukiah will be pleased to assist and cooperate with the IRP in gathering any applicable data we can provide during the project. The Council encourages your favorable consideration to MCOG's application for an Inter-Regional Partnership grant. Sincerely, Phillip Ashiku Mayor c: Larry Wright, MCOG mfh:letters01 0222MCOG -t~ 'V/e Are Here To Serve" Mendocino Council of Governments 367 North State Street-- Suite 206 N Ukiah, CA 95482 Phone (707) 463-1859 - Fax (707) 463-2212 February 05, 2001 , Eric Larson, Councilmember City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Re: Request for letter of support Housing & C~mmunity Development grant application Planning Study of Jobs/Housing/Transportation Imbalance Dear Mr. Larson: The Mendocino Council of Governments, in conjunction with the Lake County/City Area Planning Council, is embarking on an ambitious and far-reaching experiment in interregional long range planning. The opportunity to participate in a grant program to evaluate and resolve the interregional consequences of jobs-housing-transportation imbalance was created through legislation introduced by State Assemblymember Tom Torlakson (AB 2054) and signed into law. The legislation establishes a statewide program to address the impacts ofjobs, housing, and transportation imbalance across regional boundaries. The state budget provides $5,000,000 for the program. Interregional partnerships will be formed to determine the extent of any imbalances, to identify impacts on infrastructure investments and on the physical and social environment, and to initiate a process to address the interregional issues Creating the imbalances. We ask for your support and a pledge of cooperation if or when called for by this work effort. A letter of support would be helpful in our grant application. The study area of our proposal is the four counties of Mendocino, Lake, Sonoma, and Napa. Issues that have triggered our desire to participate in the grant program have been documented in numerous recent newspaper articles and editorials. The growing concentration ofjobs in Sonoma County, the lack of affordable housing surrounding the job concentrations, the increasing demand for housing in Lake and Mendocino Counties by workers employed in Sonoma County, and the increase in traffic flow associated with long-distance commutes are examples of some of the interregional issues. You might ask: "Why should my organization support this effort now? Where is the crisis?" And that is precisely the point! None of the issues and problems between these four counties are at crisis levels...at least not yet! Sonoma and Napa Counties do have significant problems in jobs-housing-transportation imbalance within the Association of Bay Area Governments (ABAG) region. However, we have the opportunity and the time--if we start now--to set policies and mechanisms in place to redress the imbalances and prevent crisis-level problems from developing. Your letter, as evidence of support for a ~ant application and work program committed to problem prevention instead of damage control, is essemial to a successful and competkive grant request. Another question that might be asked is: "Why isn't ABAG a partner in your study process? Aren't they the logical partner to represent Sonoma and Napa Counties?" ABAG was approached at the very inception of the grant program as it was being developed in response to the enacting legislation. While their response was initially positive, other partnerships with crisis-level problems and issues have taken priority over our request. ABAG management has restricted their participation with us to a less than desirable level. Therefore your letter of support is important to show your organization's understanding of the interregional issues and willingness to cooperate in a collaborative ~rocess to seek positive solutions to problems. -; Creating affordable housing in areas with concentrations of employment, persuading major employers to locate where affordable housing is possible, and finding innovative ways to overcome access barriers between job and housing sites will take the combined ingenuity of all the key stakeholders in the four-county study area. Please take the time to become acquainted with the issues and the many obstacles to finding effective solutions to the impacts ofjobs-housing- transportation imbalance. If you require additional information or have questions, please fell free to contact me at (707) 463-1806 or e-mail LNWright~saber.net, or contact Janet Orth at (707) 463-1859 or e-mail janetorth~saber.net. We look forward to your support and help in moving ahead with this important planning effort. This is truly an opportunity to do the right thing! Sincerely, Lau/ence N. Wright, P.E. Deputy Director - Long Range Planning enc: Suggested content for letters of support Sample letter Mcndocino Gounci[ of Governments SUGGESTED CONTENT FOR LETTERS OF SUPPORT MCOG's Grant Application to State Housing & Community Development Dept. We are sending this request for letters of support to many different organization and agencies. Some organizations may already be documenting the impacts of Jobs-Housing Imbalance and others may have some idea as to the issues involved, but have no way to document the impacts as they effect their organization. Whatever your organizations involvement in the many facets and issues surrounding the Jobs-Housing Imbalance, we need your evidence of support and cooperation to successfully carry out the fact finding that is required to develop an action plan that will mitigate the imbalances before they become crisis-level problems. -: The following paragraphs contain suggested points that can be included in a letter of support for our IRP grant request. o Include a brief description of how your agency/organization is involved in Jobs-Housing creation process. Whatever your organization's role, it is important that the H&CD staff reviewing our application understands the perspective of your interest in this issue; and the extent of your interest in seeing the issues clearly documented. , Indicate your positive support for the concepts of interregional cooperation and coordination in addressing issues and problems which cross regional boundaries. It is not always self- evident to state agency reviewers that local agency and organization representatives appreciate the positive benefits of interregional cooperation. . If there are readily apparent examples of the impacts of the Jobs-Housing Imbalance phenomenon that you are aware of, or have documented, please include these in your letter. We are aware that most of our problems are at the emerging stage. The lack of affordable housing, the lack of employment opportunities, concentration of moderate income jobs, or growing evidence of long-distance commute traffic across regional boundaries are all examples, even if anecdotal, of the impacts associated with Jobs-Housing Imbalance. . . Considering the stated goals of the Grant Program, "creation of affordable housing in job- rich areas, creation of jobs in housing-rich areas, and reduction of barriers between housing and jobs," how would a grant award to our proposed Inter-Regional Partnership (IRP) benefit your agency or organization in meeting its responsibilities and mandates? What are potential benefits to you, over and above accomplishing the development of a factual database and a process for collaborative problem solving? Again depending on the roles and responsibilities of your agency/organization, the proposed IRP (partnership) may want to contact you to acquire data related to jobs and housing, via the consultant work force carrying out the IRP work program. A commitment to cooperate in providing data, GIS coordination support, or current activity information related to the issues involved, if appropriate, will help in demonstrating support for our planning program effort and the formation of the IRP. Letters of recommendation and support should be addressed to: Mr. Paul Dirksen Jr. Program Manager Interregional Partnership Project Department of Housing and Community Development Housing Policy Development P.O. Box 952053 Sacramento, CA 94252-2053 Letters are due March 12, 2001. THANK YOU! More info: http://www.hcd.ca.gov/caJirpgjhb/ SAMPLE LETTER: Dear Mr. Dirksen, We are writing to express our support for Mendocino Council of Governments' grant application as a Developing Inter-Regional Partnership (IRP) to address issues of Jobs-Housing Imbalance. Our agency (organization name) is involved with (economic development, workforce training, job placement, transportation, home financing, zoning/permitting, environmental protection, etc.) in the (Mendocino, Sonoma, Lake, Napa) County area, providing (your agency's service to the community). We believe that barriers to these goals cross local jurisdictional boundaries. These issues would be best addressed through an inter-regional partnership that can help to coordinate efforts and communicate among the diverse interested entities in our overlapping regions. Jobs-housing imbalance is evident here in our region as indicated by... (give example). This impacts our constituents by... (note the ways). Growth is inevitable and needs to be managed so as to avoid negative impacts and to create sustainable, livable communities in our shared regions. A grant award to Mendocino Council of Governments' proposed Developing IRP would help (your organization) in meeting our mission and goals of... (state roles & responsibilities) by (specify potential benefits)...As well, the proposed project would provide both technical tools and stakeholder consensus on the directions we need to go in our regional development. (Your agency name) will be glad to assist and cooperate with the IRP in gathering any data we can provide during the project. We encourage you to give favorable consideration to MCOG's application for an Inter-Regional Partnership grant. Sincerely, (Your name and title) cc: Larry Wright, MCOG