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HomeMy WebLinkAbout2001-04-18 PacketPROOLAMAT ©N WHEREAS, every year many workers across America are injured or disabled by workplace injuries and occupational disease; and WHEREAS, strong safety and health protections, high employment standards, and the elimination of perilous conditions should be guiding principles for each employer and employee; and V,,~I-IEREAS, the City of Ukiah strives to provide a safe work environment for its employees and has initiated many programs and procedures to reduce workplace injuries and hazardous situations; and WHEREAS, all employers and employees are encouraged to rededicate ~ themselves to improving safety and health in every American workplace; and WHEREAS, acknowledgment of these factors by recognizing those who have suffered from workplace injuries isa dramatic method of educating our community about this issue. NOW, THEREFORE, I, Phillip Ashiku, Mayor of the City of Ukiah, on behalf of my fellow City Councilmembers Phil Baldwin, Kathy Libby, Roy Smith, and Eric Larson, proclaim April 28, 2001 as WORKERS MEMORIAL DAY IN THE CITY OF UKIAH In recognition of workers killed, injured, and disabled on the job and inform all residents of the valley about the gathering and pot luck picnic from 11:30 a.m. to 2:30 p.m. at Alex Thomas Plaza on April 28 that is put on by the working men and women in Mendocino County to observe this special day. April 18, 2001 Phillip Ashiku, Mayor PROCLAMATION WHEREAS, across America, in large cities and sma[[ to wns, letter carriers tra vel th eir routes everyday throughout a# communities,, and WHEREAS, these men and women are keenI7 interested in the well-being of their friends and neighbors and uniqueI7 aware of the hunger £acing many ~amilies~. and WHEREAS~ these individuals and the U.S. l~osta[ Serpice have embarked on an am bitio us proje ct to help feed th e hungry thro ugh th e ann ua[IVa tiona[Associa tio nofLe tter Carriers (WALC) Food Drive! and WHEt~EAS~ postal customers simply leave fooditems in bags by their mailboxes on the Food Drive day and when the city fetter carrier deh'vers maiI that day the food is colIected~ taken back to a postal station~ then delivered to the Ioca[ food bank' and ~VftEREAS~ what began as a pilotprogram in ten cities in 1991 has grown quicIdy into the largest one-day food collection in our nation. NO~, THEREFORE~ I, PhiIh'p Ashiku, Mayor of the City of Ukiah, on behalf of my feIlow Ci~ Councilmembers ?hilBa[d~4n, t~thyLibby, Roy Smith, andEric Larson do herebyproclaim May 12~ 2001, as NALC NA TIONAL FOOD DRIVE DA YIN UtGAH and Urge all citizens to take part byplacing a food donation by your mailbox on Saturday, May I2 so your fetter carrier can pick it up and deIiver it to the Food Bank. iku, Mayor MEMO TO' FROM'. Honorable Mayor and City Councilmembers City Clerk Marie Ulvila ~, ~ SUBJECT: City Council Meeting Minutes: March 21, 2001 DATE: April 13, 2001 The draft minutes of the March 21,2001 City Council meeting will be sent to you on Monday, April 16, 2001 for review. Memos: CC041301 ~ Minutes ITEM NO. 5a. DATE: APRIL 18, 2001 UKIAH REDEVELOPMENT AGENCY AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF RESOLUTION ALLOCATING HOUSING SETASIDE FUNDS, 2000- 01, SPRING The Low and Moderate Income Housing Advisory Committee has completed its review and evaluation of the applications for the semi annual Housing Setaside allocation program, and has made its recommendations for funding. The basis for this program is the mandated use of 20% of the gross tax increment received annually by the Agency for Iow and moderate income housing. Three applications were submitted by the April 6 deadline for the $417,451 available. Each of the projects is described below and addressed in the proposed resolution as recommended by the Committee. The projects meet State statutes relative to expenditure of redevelopment housing monies. Funds not appropriated at this time remain in the Redevelopment Housing Setaside fund balance, adding to the resources which will be available for the Autumn allocation. Rural Communities Housing Development Corporation (RCHDC) submitted two applications which were both recommended for funding by the Committee under the "Housing" category. The first was for a grant of $100,000 for construction of ten units of senior housing on North Pine Street. The second is for a grant of $120,000 for construction of 16 apartment units for mentally ill adults on Gibson Street. Both projects are meeting specific Iow and moderate income housing needs in the community and development of the sites have incurred considerable costs not anticipated in the original design of the projects. In both situations, Redevelopment funding will be less than 32% of the total project costs. The County is contributing $200,000 of its setaside to the Gibson Street project. (Continued on page 2) RECOMMENDED ACTION: Adopt Resolution Allocating Housing Setaside Funds, 2000/01- Spring. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine funding amounts recommended by the Low and Moderate Income Housing Advisory Committee are inappropriate, identify desired amounts, and adopt revised resolution. 2. Determine funds are not to be allocated and do not adopt resolution. Citizen Advised: N/A Requested by: Low and Moderate Income Housing Setaside Prograrn~ ~ Prepared by: Michael F. Harris, Deputy Redevelopment Director ~.[~~,_,.,~ Coordinated with: Candace Horsley, Executive Director Attachments: 1. Resolution for adoption, pages a-c; 2. Applications for funding from: a. Rural Communities Housing Development Corporation, pages 1-8; b. Rural Communities Housing Development Corporation, pages 9-16; c. Ford Street Project, Inc., pages 17-26; APPROVED:. Candace Horsley, E)~ec~tive Director \ ADOPTION OF RESOLUTION ALLOCATING HOUSING SETASIDE FUNDS, 2000-01, SPRING APRIL 18, 2001 Page 2 The Ford Street Project has requested $24,000 for"Predevelopment" activities relative to the property at 200 Ford Street which it considers the most appropriate location for a homeless shelter. The money would be used for a purchase option, appraisal, and environmental assessment. In summary, the Low and Moderate Income Housing Advisory Committee recommends allocations of $100,000 and $120,000, to Rural Communities Housing Development Corporation and $24,000 to the Ford Street Project. Staff concurs with the recommendations of the Committee and believes these projects will enhance the housing situation within our community. Adoption of the resolution making the allocations is recommended. mfh :asrura01 0418ALLOC URA RESOLUTION NO. 2001- RESOLUTION OF THE UKIAH REDEVELOPMENT AGENCY ALLOCATING HOUSING SETASlDE FUNDS, 2000/01-SPRING WHEREAS, the Ukiah Redevelopment Agency appointed the Low and Moderate Income Housing Advisory Committee to advise the Agency regarding housing programs and the use of the 20% housing setaside fund; and WHEREAS, $417,451 of the 20% housing setaside fund are available for the 1999/00-Spring allocation; and WHEREAS, the Advisory Committee solicited and reviewed proposals for use of the setaside fund, and has recommended allocation of a total of $244,000 for 2000/01-Spring; and WHEREAS, the intended uses of these funds are consistent with State of California Community Redevelopment Law Section 33334.2, et seq. NOW, THEREFORE, the Ukiah Redevelopment Agency does hereby resolve: 1. $100,000 of the 2000/01-Spring 20% Low and Moderate Income Housing Setaside Fund for "Housing" are allocated to Rural Communities Housing Development Corporation for development of a 16 unit apartment complex on Gibson Street subject to the following conditions and understandings: a. the $100,000 is a grant; b. the project shall be solely for the use of persons meeting the HUD criteria for Iow and moderate income; c. a development agreement between Rural Communities Housing Development Corporation and the Redevelopment Agency shall be entered into to insure the conditions of this allocation are met; d. Rural Communities Housing Development Corporation is a viable provider of services to the targeted population; the use of the funds is immediate as RCHDC owns the property upon which the project is proposed; the project is a joint effort with the County of URA Resolution No. 2001- Page I of 3 Mendocino Mental Health Department; the property is general planned and zoned for such use; new living units will be provided for Iow and moderate income persons; and these funds are not the sole source of financial assistance for the proposed project. 2. $120,000 of the 2000/01-Spring 20% Low and Moderate Income Housing Setaside Fund for "Housing" are allocated to Rural Communities Housing Development Corporation for development of a ten unit senior citizen complex on North Pine Street subject to the following conditions and a. the $120,000 is a grant; b. the project shall be solely for the use of persons meeting the HUD criteria for Iow and moderate income; c. a development agreement between Rural Communities Housing Development Corporation and the Redevelopment Agency shall be entered into to insure the conditions of this allocation are met; d. Rural Communities Housing Development Corporation is a viable provider of services to the targeted population; the use of the funds is immediate as RCHDC owns the property upon which the project is proposed; the property is general planned and zoned for such use; new living units will be provided for Iow and moderate income persons; and these funds are not the sole source of financial assistance for the proposed project. 3. $24,000 of the 2000/01-Spring 20% Low and Moderate Income Housing Setaside Fund for "Pre-development" are allocated to the Ford Street Project for property purchase option, appraisal, environmental evaluation, and related development studies for a prospective homeless shelter at 200 Ford Street subject to the following conditions and understandings: a. the $24,000 is a grant; b. the project shall be solely for the use of persons meeting the HUD criteria for Iow and moderate income; c. a development agreement between the Ford Street Project and the Redevelopment URA Resolution No. 2001- Page 2 of 3 understandings: Agency shall be entered into to insure the conditions of this allocation are met; d. The Ford Street Project has identified itself as a viable provider of services to the targeted population, at least one new living unit will be provided for Iow or moderate income persons, and these funds are not the sole source of financial assistance for the proposed project. 4. The uses of all of these funds meet the requirements of California Community Redevelopment 'Law Section 33334.2 et seq. and are consistent with the housing needs as assessed and identified in the City of Ukiah's General Plan Housing Element. 5. These projects are consistent with the Ukiah Redevelopment Plan to provide assistance toward implementation of Iow and moderate income housing. PASSED AND ADOPTED this 18th day of April, 2001, by the following roll call vote: AYES: NOES: ABSTAIN' ABSENT: Phillip Ashiku, Chairman ATTEST: Karen Yoast, Secretary mfh:resord URA0001 SPRING UPA Resolution No. 2001- Page 3 of 3 UKIAH REDEVELOPMENT AGENCY LOW AND MODERATE INCOME HOUSING PROGRAM APPLICATION FOR ANNUAL FUNDING COMPETITION -2000-01 Housing x Pre-development Amount Requested $ 100,000.00 Application No. Date Filed April 5, 2001 Applicant's Name: Rural Communities Housing Development Corporation Address: 237 E. Gobbi, Ukiah, CA, 95482 City State Zip Code Telephone (707)463-1975 ext. 12 Title and Bdef Description of Proposed Project, Program or Use of requested funds: This is a request for $100,000 in housing monies to be used in the development and construction of ten (10) units of senior housing on North Pine Street in Ukiah. If the project is to include construction: Status of Applicant's Interest in Property: Own property Address or exact location of subject property: This is a one-half acre parcel located to the sourth of Walnut Village. Assessor's Parcel No.: 001-430-23 Owner's Name: Rural Communities Housing Development Corporation Address: Same as'above Telephone: 707-463-1975 HOUSING ACTIVITIES Please complete these questions with as much specificity as possible so the Low and Moderate Income Housing Advisory Committee and the Redevelopment Agency can adequately assess your proposal's qualities. Please remember, the clearer the picture of your project you provide, the easier it will be to promptly process you application. IF YOU NEED MORE ROOM TO ANSWER ANY QUESTIONS, PLEASE ATTACH ADDITIONAL SHEETS. . How long will this project be retained in the pool of housing for Iow and moderate income person? __20 + years ~11 + to 20 years __11 years Please explain how this retention will be assured: This is a rental housing project that will provide affordable housing for senior citizens, and the affordability will be for the useful life of the project. . What percent of this project's funds will be from sources other then redevelopment? 68% + 34% to 67% 1% to 33% Please explain what other sources will be utilized, their amounts/percentages, and if these funds have yet been committed. City redevelopment monies will constitute 20% of the total cost of the project. The pdmarv source of funds for this project will come from a HUD 202 Capital Grant. . X Are you requesting a grant or a loan from the Re-development Agency? Market rate loan Low interest loan ~Deferred payment loan Grant Please explain the details of your request including payback schedule and amounts, rate of interest, length of deferment, etc.: RCHDC would prefer a grant due to the limited revenue generated by the project for debt services. . What type of project or program do you propose? New construction ~Rental subsidy for existing units __Rehabilitation of existing units __Facility operation Please explain number of units proposed, dwelling unit type, location (if applicable), type of assistance program, etc. There will be ten (10) apartment units, and all will be one bedroom unites. The units will be garden style apartments. X VVhat percentage of the median Mendocino County income level, as defined by HUD and HCD (see cover sheet), will this project serve? ~Very Iow- less than 50% Lower- 50% to 80% Moderate - 80% to 120% Please explain what assurances you have that these levels will be met and maintained for the life of the project or program. The types of financing we are pursuing, ie, HUD 202 monies, requires that those seniors below 50% of the county median be served first. o What length of occupancy will this project provide? ~Long-term housing __Transitional (six months to two years, no first or last month's rent) ~Emergency housing (one night to six months) Please explain specific of the proposal regarding how the project is to be implemented: HUD requires that the Project be used as affordable housinq for the useful life of the proiect. North Pine Street Senior Housing Corporation will own this proiect and RCHDC will manaqe the project. 7. What type of occupancy is being proposed? X Rental __Home Ownership Please explain how and by whom assistance is provided, what is long term association with potential owners, is the housing publicly or privately owned, etc: It is RCHDC's hope that most of the financing for the project will be grants or Iow-interest loans. In this way the agency will be able to maintain rents at approximately 35% of the residents income. . Please describe your previous experience in providing Iow and moderate income housing, including any previous redevelopment experience and any previous set aside allocations you received from the Ukiah Redevelopment Agency. EXHIBIT A Please describe your capability to maintain long-term administration/maintenance responsibility over the proposed project. EXHIBIT B 10. Please provide any other pertinent information regarding the proposal: EXHIBIT C 11. Please include on separate sheets a detailed financial proforma of the proposed project/program from initial startup through completion to the fifth year of operation. EXHIBIT D I certify that the response made above, together with any attachments hereto, are true and correct to the best of my information and belief. 5 APRIL Executes day of ,2001 Signature of Applicant MAIL DIRECTION FORM To facilitate proper handling of this application, please indicate the names and addresses of individuals to whom you with correspondence mailed: . NAME: RURAL COMMUNITIES HOUSING DEVELOPMENT ADDRESS: 237 E. Gobbi Street CITY: Ukiah STATE CA ZIP 95482 . NAME: ADDRESS: CITY: STATE ZIP It is the applicant's responsibility to advise the Redevelopment Agency of any changes to this list. Again we thank you for your interest in the assisting us meet our housing goals. 8 \\ \Tom\Blank Application Forms~lORTH PINE GRANT REDEVELOPMENT APPLICATION.doc EXHIBIT A RCHDC AND UKIAH REDEVELOPMENT FUNDING RCHDC received $30,000 from the City of Ukiah Redevelopment Agency in 1991 to assist with the development and construction of the Jack Simpson Apartments on Bush and Low Gap. This was a senior housing project with 30 units. This money was a low interest low and is being repaid to the City over a period of 30 years. In 1993 RCHDC received $45,600 in redevelopment funds to assist families to qualify for the Self-Help housing by providing additional financing. Some of these monies were used for very low income families in the Brookside Self-Help project, as well as four families in the Cleveland Lane project. RCHDC received $8,000 in redevelopment funds in 1993 for the Cleveland Lane project. These monies were used to cover some predevelopment costs connected with the Cleveland Lane Self-Help project. To date the City of Ukiah has committed $36,500 in redevelopment funds for predevelopment costs related to the Mulberry St. project. Also, approximately $215,200 in housing activities funds has been committed to the project. In addition, the City loaned $106,000 in Community Development Program Income funds for this project, and $65,000 has been repaid to the city leaving a balance of $41,000. Presently RCHDC is awaiting a demand letter from the City in order to pay back the redevelopment funds that were loaned to this project. The City Redevelopment Agency has loaned $12,000 in predevelopment funds and $$79,800 in housing funds to the Gibson Court project. Another $38,500 was allocated to this project in Spring, 2000 from housing funds. The City Redevelopment Agency granted $18,000 in predevelopment funds, and $150,000 in housing funds to the N. Pine St. project from the Spring, 1998 allocation. EXHIBIT B RCHDC'S RESPONSIBILITY OVER THE PROJECT Rural Communities Housing Development Corporation (RCHDC) was officially incorporated as a charitable non-profit corporation in November, 1975. The corporation was initially developed and staffed by North Coast Opportunities (NCO) the local community action agency. NCO recognized the need for housing for low income persons, as well as the need for a single purpose housing development corporation to address the problem. NCO continued to support RCHDC financially and administratively until January 1, 1983. RCHDC has operated independent of NCO since that time. RCHDC's mission is to "provide decent, affordable housing to low and moderate income persons". Initially, this involved producing rental housing units for low income families, and low income elderly. In 1980 it expanded into operating the Self-Help housing program serving Lake, Mendocino, and Humboldt Counties. The Board of Directors consists of nine members who reside in either Lake or Mendocino Counties. Each board member is familiar with the communities where RCHDC operates, as well as possessing specific relevant skills. These include housing construction, financing, real estate, housing development, and other related areas. The Board of Directors hire the Executive Director of the agency and oversee his performance. They also participate in the hiring of other management personnel within the organization, such as Property Manager, Fiscal Officer, Self-Help Manager, etc.. They meet monthly at different projects, and oversee the finance, s and the performance of the agency. RCHDc owns and manages over 600 units of multi-family housing. It also manages another 200 units for other non-profits in Northern California and Northern Nevada. RCHDC has the capability to maintain long-term administration/maintenance responsibility over the proposed project. EXHIBIT C N. PINE ST. SENIOR HOUSING This is a ten (10) unit multi-family project to serve seniors located in the City of Ukiah. These units will be located adjacent to the Walnut Village Senior apartments between Bush and Pine Streets. All of the units will be one-bedroom units. This is a property that RCHDC already owns and curremly does not have any structures. RCHDC has received a funding commitment from HUD 202 monies for this project in the amount of $656,000. In addition, RCHDC has received the following financial commitments: Luther Burbank Savings $50,000, Neighborhood Reinvestment Corporation $50,000, and the City of Ukiah Redevelopment Agency $150,000. RCHDC has a long waiting list for our Ukiah senior housing projects: Walnut Village, Creekside Village, and Jack Simpson Apartments. After checking with Autumn Leaves they seem to have a similar excess demand for their units. These units would allow RCHDC to respond to the demand, as well as possibly convert some of the existing senior units to assists seniors who are aging in place. INCOME Tenants Subsidies Grants/Loans HUD 202 Luther Burbank Savings Neighborhood Reinvest Ukiah Redevelopment RCHDC Total Income Less 3% Vacancy Net Income EXHIBIT D N. PINE ST. SENIOR HOUSING Year I Year 2 Year 3 Year 4 Pre-Const Construction Operation Operation $ 18,000 $ 50,000 $ 68,000. $ 68,000 $ 656,000 $ 47,5OO $ 50,000 $ 150,000 $ 10,000 $ 913,500 $ 913,500 $ $ 34,600 11,820 46,420 1,393 $ 45,027 $ 35,638 $ 12,175 $ 47,813 $ 1,434 $ 46,379 EXPENSES Land Construction Maintenance Personnel Management Fee Other Total Expenses Net Operating Income Replacement Reserves Debt Service Cash Flow 68,000 68,000 $ 872,000 $ 184,636 $1,056,636 $ (143,136) 17,300 $ 15,100 $ 4,400 $ 6,300 $ $ 43,100 $ $ 1,927 $ 17,646 15,402 4,488 6,426 43,962 2,417 $ 732 $ 918 ,195 $ 1,498 $ 478 $ 599 Year 1= Year 2= Year 3= Year 4= Year 5= 1111100-10/31/01 11/1/01-10/31/02 11/1/02-10/31/03 11/1103-10/31104 11/1/04-10/31/05 Pre-Construction Construction and Move-In Operation Operation Operation numbers similar to Year 4 UKIAH REDEVELOPMENT AGENCY LOW AND MODERATE INCOME HOUSING PROGRAM APPLICATION FOR ANNUAL FUNDING COMPETITION --2000-01 Housing x Pre-development Amount Requested $ 120,000 Application No. Date Filed April 5, 2001 Applicant's Name: Rural Communities Housing Development Corporation Address: 237 E. Gobbi, Ukiah, CA, 95482 City State Zip Code Telephone ( 707 ) 463-1975 ext. 12 Title and Bdef Description of Proposed Project, Program or Use of requested funds: This is a request for $120,000 in housing monies to be used in the development and construction of sixtccn (16) apartment units in a multi-family complex for mentally ill adults in Ukiah. If the project is to include construction: Status of Applicant's Interest in Property: Own property Address or exact location of subject property: This property is located off of Gibson Street, and is approximately a 2 acre parcel. Assessor's Parcel No.: Le.qal Drawer 68 pares 26 & 27 Parcel 2: 2-080-46/ Owner's Name: RCHDC Address: Same as above Telephone: 707-463-1975 HOUSING ACTIVITIES Please complete these questions with as much specificity as possible so the Low and Moderate Income Housing Advisory Committee and the Redevelopment Agency can adequately assess your proposal's qualities. Please remember, the clearer the picture of your project you provide, the easier it will be to promptly process you application. IF YOU NEED MORE ROOM TO ANSWER ANY QUESTIONS, PLEASE ATTACH ADDITIONAL SHEETS. 1. How long will this project be retained in the pool of housing for Iow and moderate income person? X 20 + years 11+ to 20 years ~11 years Please explain how this retention will be assured: This is a rental housing proiect that will provide affordable housing for chronically mentally ill, and the affordability will be for the useful life of the project. 2. What percent of this project's funds will be from sources other then redevelopment? X 68% + 34% to 67% 1% to 33% Please explain what other sources will be utilized, their amounts/percentages, and if these funds have yet been committed. City Redevelopment monies will constitute approximately 8% of the total with another 10% coming from the County's share of redevelopment monies. The remaining monies will come from HUD, HCD/HOME monies, and Federal Home Loan Bank. 3. Are you requesting a grant or a loan from the Re-development Agency? Market rate loan Low interest loan ~Deferred payment loan X Grant Please explain the details of your request including pay-back schedule and amounts, rate of interest, length of deferment, etc.: RCHDC would prefer a grant due to the limited revenue generated by the project for debt service. . What type of project or program do you propose? New construction __Rental subsidy for existing units Rehabilitation of existing units ~ Facility operation Please explain number of units proposed, dwelling unit type, location (if applicable), type of assistance program, etc. There will be sixteen (16) apartment units in total: of which fourteen (14) will be one- bedroom and two (2) will be two-bedroom units. The units will be garden style apartments with a small office and Community room. . VVhat percentage of the median Mendocino County income level, as defined by HUD and HCD (see cover sheet), will this project serve? ~Very Iow - less than 50% Lower- 50% to 80% Moderate - 80% to 120% Please explain what assurances you have that these levels will be met and maintained for the life of the project or program. All of the residents will be referrals from the Mendocino County Mental Health Department so they will be on SSI, and therefore very Iow income. o Please What length of occupancy will this project provide? Long-term housing ~Transitional (six months to two years, no first or last month's rent) ~Emergency housing (one night to six months) explain specific of the proposal regarding how the project is to be implemented: RCHDC will develop and manage the project. The County Mental Health Department will provide referrals, as well as supportive services to the residents. 7. What type of occupancy is being proposed? X Rental Home Ownership Please explain how and by whom assistance is provided, what is long term association with potential owners, is the housing publicly or privately owned, etc: It is RCHDC's hope that most of the financing for the proiect will be grants or Iow interest loans. In this way the agency will be able to maintain rents at approximately 35% of the residents income. . Please descdbe your previous experience in providing Iow and moderate income housing, including any previous redevelopment experience and any previous set aside allocations you received from the Ukiah Redevelopment Agency. EXHIBIT A Please descdbe your capability to maintain long-term administration/maintenance responsibility over the proposed project. EXHIBIT B 10. Please provide any other pertinent information regarding the proposal: EXHIBIT C 11. Please include on separate sheets a detailed financial proforma of the proposed project/program from initial startup through completion to the fifth year of operation. EXHIBIT D I certify that the response made above, together with any attachments hereto, are true and correct to the best of my information and belief. e...----. Signature of Property Owner Signature of Applicant MAIL DIRECTION FORM To facilitate proper handling of this application, please indicate the names and addresses of individuals to whom you with correspondence mailed: . NAME: Rural Communities Housing Development Corp. ADDRESS: 2~7 E, Gobbi St.. CITY: lJkiah STATE CA ZIP 9'~z,R? . NAME: ADDRESS: CITY: STATE ZIP It is the applicant's responsibility to advise the Redevelopment Agency of any changes to this list. Again we thank you for your interest in the assisting us meet our housing goals. 8 \~SERVERl~Shares~)evelopment\Tom~Blank Application Forms\GIBSON UKIAH REDEVELOPMENT APPLICATION.doc EXHIBIT A RCHDC AND UKIAH REDEVELOPMENT FUNDING RCHDC received $30,000 from the City of Ukiah Redevelopment Agency in 1991 to assist with the development and construction of the Jack Simpson Apartments on Bush and Low Gap. This was a senior housing project with 30 units. This money was a low interest low and is being repaid to the City over a period of 30 years. In 1993 RCHDC received $45,600 in redevelopment funds to assist families to qualify for the Self-Help housing by providing additional financing. Some of these monies were used for very iow income families in the Brookside Self-Help project, as well as four families in the Cleveland Lane project. RCHDC received $8,000 in redevelopment funds in 1993 for the Cleveland Lane project. These monies were used to cover some predevelopment costs connected with the Cleveland Lane Self-Help project. To date the City of Ukiah has committed $36,500 in redevelopment funds for predevelopment costs related to the Mulberry St. project. Also, approximately $215,200 in housing activities funds has been committed to the project. In addition, the City loaned $106,000 in Community Development Program Income funds for this project, and $65,000 has been repaid to the city leaving a balance of $41,000. Presently RCHDC is awaiting a demand letter from the City in order to pay back the redevelopment funds that were loaned to this project. The City Redevelopment Agency has loaned $12,000 in predevelopment funds and $$79,800 in housing funds to the Gibson Court project. Another $38,500 was allocated to this project in Spring, 2000 from housing funds. The City Redevelopment Agency granted $18,000 in predevelopment funds, and $150,000 in housing funds to the N. Pine St. project from the Spring, 1998 allocation. EXHIBIT B RCHDC'S RESPONSIBILITY OVER THE PROJECT Rural Communities Housing Development Corporation (RCHDC) was officially incorporated as a charitable non-profit corporation in November, 1975. The corporation was initially developed and staffed by North Coast Opportunities (NCO) the local community action agency. NCO recognized the need for housing for low income persons, as well as the need for a single purpose housing development corporation to address the problem. NCO continued to support RCHDC financially and administratively until January 1, 1983.- RCHDC has operated independent of NCO since that time. RCHDC's mission is to "provide decent, affordable housing to low and moderate income persons". Initially, this involved producing rental housing units for low income families, and low income elderly. In 1980 it expanded into operating the Self-Help housing program serving Lake, Mendocino, and Humboldt Counties. The Board of Directors consists of nine members who reside in either Lake or Mendocino Counties. Each board member is familiar with the communities where RCHDC operates, as well as possessing specific relevant skills. These include housing construction, financing, real estate, housing development, and other related areas. The Board of Directors hire the Executive Director of the agency and oversee his performance. They also participate in the hiring of other management personnel within the organization, such as Property Manager, Fiscal Officer, Self-Help Manager, etc.. They meet monthly at different projects, and oversee the finances and the performance of the agency. RCHDc owns and manages over 600 units of multi-family housing. It also manages another 200 units for other non-profits in Northern California and Northern Nevada. RCHDC has the capability to maintain long-term administration/maintenance responsibility over the proposed project. EXHIBIT C GIBSON COURT PROJECT DESCRIPTION: This is a sixteen (16) unit multi-family project to serve mentally ill aduks located in the City of Ukiah. The project will consist of fourteen (14) one bedroom units and two (2) two-bedroom units. All of the units will be occupied by the mentally ill clients referred by the Mendocino County Mental health Department 0VICMHD). The maximum number of residents will be seventeen (17). This is a joint project of Rural Communities Housing Development Corporation (RCHDC) and the Mendocino County Mental Health Department (MCDMH). RCHDC will be the developer, owner, and property manager; while MCDMH will provide referrals of clients and supportive services to the residents. Projected financing for this project will come from a variety of sources. To date the County of Mendoicno has committed $200,000 in redevelopment funds to the project. In addition, monies from the following sources of funding are in place: the HUD 811 program, the California HCD/HOME program, and Federal Home Loan Bank Affordable Housing Program. The project received approval by the City of Ukiah Planning Commission during the Site Review Process. According to the City Planning Departmnet the Gibson Court Project has complied with all of the City requirements and is ready for construction. INCOME Tenants Subsidies Grants/Loans HUD 202 HCD/HOME Luther Burbank Savings Neighborhood Reinvest Ukiah Redevelopment RCHDC Total Income Less 3% Vacancy Net Income EXHIBIT D GIBSON CT. HOUSING CORPORATION Year I Year 2 Year 3 Year 4 Pre-Const Construction Operation Operation $ 12,000 $ 50,000 62,000 $ 62,000 $ 752,400 $ 796,765 $ 8O,OOO $ 5O,0OO $ 238,5OO $ 10,000 $1,927,665 $1,927,665 $ 47,300 $ 15,130 62,430 1,873 $ 60,557 $ 48,719 $ 15,495 $ 64,214 $ 1,926 $ 62,288 EXPENSES Land Construction Maintenance Personnel Management Fee Other Total Expenses Net Operating Income Replacement Reserves Debt Service Cash Flow $ 68,000 $ 68,000 $ (6,000) $ 208,125 $1,558,807 $ 581,982 $2,140,789 $ (213,124) $ 19,320 $ $ 20,400 $ $ 6,600 $ $ 10,840 $ $ 57,160 $ $ 3,397 $ $ 1,291 $ $ 2,106 $ 19,706 20,808 6,732 11,057 58,303 3,985 1,514 2,470 $ 842 $ 988 Year 1= Year 2= Year 3= Year 4= Year 5= 7/1/00-6130101 711/01-6/30/02 711/02-6130103 7/1/03-6130104 7/1/04-6/30/05 Pre-Construction Construction and Move-In Operation Operation Operation numbers similar to Year 4 UKIAH REDEVELOPMENT AGENCY LOW AND MODERATE INCOME HOUSING PROGRAM APPLICATION FOR ANNUAL FUNDING COMPETITION--2000/01 Spring Housing Pre-development ×× Amount Requested $ 24,000 Application No. Date Filed Applicant's Name: FOra) STREET PROJECT, INC. Address: 139 Ford Street, :".---..'' .' Ukiah CA 95482 Telephone: (707) 462-1934 City State Zip Code Title 8nd Brief Description of Proposed Pr~ect, Program or Use of requested funds: Ford Street is seeking funding for pre-development activities relating to the property at 200 Ford Street. We hope to purchase the 2.7 acre parcel, rehabilitate can be found to build a separate shelter on the site. The activities this application will support include seed (option) money for the project? phase 1 environmental and M.A.I. appraisal, preliminary engineering wor~, including soil sampling, and application preparation. At least 2 separate applications are planned for this project. If the project is to include construction: Status of Applicant's Interest in Property: Ford Street holds an option'on the property. of su~ect propertv: 200 Ford Street. Parcel located between Address exact location or Ford Street and Brush Street, boundaried west by the railroad tracks and east by Orr Street. Assessor's Parcel No.: Owner's Name Address: Telephone: 002-093-19 Tom Sadowsky P.O. Box 564 Ukiah, CA 95482 City State Zip Code (707) 462-6770 PRE-DEVELOPMENT ACTIVITIES Please complete these questions with as much specificity as possible so the Low and Moderate Income Housing Advisory Committee and the Redevelopment Agency can adequately assess your proposal's qualities. Please remember, the clearer the picture of your project you provide, the easier it will be to promptly process your application. IF YOU NEED MORE ROOM TO ANSWER ANY QUESTIONS, PLEASE ATTACH ADDITIONAL SHEETS. o What percent of the total amount of funds to be expended in this effort will be from sources other than redevelopment? 68%+ 34% to 67% 1% to 33% (pre-development portion of project only) Please explain what other sources will be utilized, their amounts/percentages, and if these funds have yet been committed. Ail of the development activities~ including purchase and rehab~l~tatinn: are expected to be from sources other than redevelopment. . XX Are you requesting a grant or a loan from the Redevelopment Agency? Market rate loan Low interest loan ~Deferred payment loan Grant Please explain the details of your request including pay-back schedule and amounts, rate of interest, length of deferment, etc.: This request is only for a grant because, as a shelter project~ it will not be pOssible to service a debt without rental payments. o XX What type of project are the use of these funds associated with? New construction Acquisition of existing structure(s) Rental subsidy for existing units Rehabilitation of existing units Non-construction program assistance Please explain number of units proposed, dwelling unit type, location (if applicable), type of assistance program, etc. Plan is to acquire property with 2 existing structures, to rehabilitate the larger structure for temporary use as a shelter. Phase 2 will be to build a shelter on the property, converting the rehabilitated structure into . XX What is the income level (percent of median County income [$34,500 for a family of four]) of the target population you wish to address with these funds? ~Very Iow - less than 50% of the County median __ Lower - 50% to 80% of the County median __ Moderate - 80% to 120% of the County median Please explain what assurances you would have that these levels will be met and maintained: Our assurances are that we have never worked with a population NOT defined as very low income. This group is identified in our agency's Mission as our primary target population. Shelter residents will be homeless nnd ~nd~gent. o What is the length of occupancy which might be developed with the use of these funds? Long-term housing ~Transitional (six months to two years, no first or last month's rent) Emergency housing (one night to six months) Please explain how these funds may result in an eligible project: These funds will enable Ford Street to obtain the information and gran~ development necessary ~or us to successfully access a variety of funding sources to acquire the property and rehabilitate the major facility on the property to provide ~he!tcr to homaless famili~ ~LLd individuals. , Please describe your previous experience in providing or addressing Iow and moderate income housing, including any previous redevelopment experience and any previous setaside allocations you have received from the Ukiah Redevelopment Agency. Ford Street has consJdmrmhlo own~rq~n~l=~ ~ ~ ..... ~a=_~ ~ .... housing and providing services to low income populations. In providing this housing, o Please describe your capability to complete the effort you are proposing with the funds requested: Fora Street will be able to complete all of the pre-develop- ment activities described in this application with the funds requested. We are also confident that the development phase of this project is realizable. We are seeking funds from a variety of sources, including the Governor's Housing Fund, the Capital Development Deferred Loan Fund, the Kresge Foundation, and others, so that thi~ overall effort t~ [Lot riding un the ~ucce~ of one ~ource alone. 8. Please provide any other pertinent information regarding the proposal' 9. Please include on separate sheets a detailed financial proforma of the proposed project/program from initial startup through completion to the fifth year of operation. Financial Proformas have not been developed at this stage of the project. However, it is one of the tasks to be assigned to the project developer who will be hired with these funds Proformas will be forwarded to the Committee as soon as deve. loped. I certify that th'e responses made above, together with any attachments hereto, are [rue and correct to the best of my information and belief. Executed this 6th day of April Signature of Property Owner 2001. Sig na~t~e-°f ~'~plic~q~ MAIL DIRECTION FORM To facilitate proper handling of this application, please indicate the names and addresses of individuals to whom you wish correspondence mailed: 1. NAME Mark Rohloff ADDRESS 139 Ford Street CITY Ukiah STATE TELEPHONE (707) 462-1934 CA ZIP CODE 95482 2. NAME ADDRESS CITY TELEPHONE STATE ZIP CODE It is the applicant's responsibility to advise the Redevelopment Agency of any changes to this list. Again we thank you for your interest in assisting us meet our housing goals. 00012APPLICATION OPTION AGREEMENT This Option Agreement is entered in to this 26th day of February 2001, between Thomas M. Sadowsky, "Optionor" and the FORD STREET PROJECT. A CALIFORNIA NON PROFIT CORPORATION, "Optionee." 1. OPTION TO PURCHASE. Thomas M. Sadowsky, (hereafter "Optionor") as owner of the real property at 200 Ford St., Ukiah, Mendocino County, California, APN 002-093-13,19, hereby grants an option to the Ford Street Project, (hereafter "Optionee") for the purchase of said real property. The exact legal description of said real property will be determined by First American Title Company in escrow. The terms and conditions to exercise the option to purchase thc property are set forth in this Agreement and in the Real Estate Purchase and Sale Agreement attached as Exlfibit A incorporated herein. 2. OPTION TERM. The right to exercise this option shall commence on the date on which this Agreement has been executed by all parties, and shall continue to January 10, 2002. Escrow shall not close prior to January 2, 2002. 3. CONSIDERATION FOR OPTION. Concurrently with the signing of this Agreement, Optionee shall pay to Optionor the sum of FIVE THOUSAND DOLLARS. ($5,000.00), in consideration tbr thc granting of this option to Jm'~uary 10, 2002. Thc total amount of consideration paid shall be fully credited against the ultimate purchase price in th~ event that the Optionee exercises the right to purchase said property. 4. DUE DILIGENCE During the option period, Optionee will conduct due diligence and inspections to determine the condition of the property and its suitability for Optionee's intended use. Optionor shall cooperate fully to permit access to said property to enable Optionee to conduct inspections of the property. All inspections shall be at the expense of Optionee. -1- Optionori-'~"~: Optionee: ! [~ $. PURCHASE PRICE AMOUNT In the event Optionee exercises this option to purchase, the price to be paid to Optionor shall be as follows: Optionor and Optionec agree the purchase price of said property shall be FIVE hUNDRED THOUSAND DOLLARS. ($500,000.00). This agreement is contingent upon property appraising at no less than the specified purchase price. Optionor and Optionec agree in the event said appraised fair market value is less than FIVE ItUNDRED THOUSAND DOLLARS, ($500,000.00), and Optionee desires to acquire said propcrt3; Optionor and Optionee shall engage in good faith negotiations that may determine a lesser purchase price. Thc appraiser shall be a licensed and MAI Certified real estate appraiser and shall be selected mutually by Optionor and Optionee. If the parties cannot agree on an appraiser, each party shall select an appraiser and each party's appraiser shall agree on one appraiser. 6. EXECUTION OF PURCHASE AGREEMENT Upon being notified of Optionee's exercise of the option to purchase said property, Optionor shall promptly execute the Purchase Agreement as the case may be, and deliver an executed copy to Optionee. Optionor's failure to execute and deliver a copy of the Purchase Agreement h~ accordance with this section, shall not affect the validity of these Agreements. The Purchase Agreement shall be immediately effective and binding on both the Optionor and Optinonee without further execution by thc parties upon the written notification of exercise of said option to Optionor by Optionee. 7. PRIOR USE OF THE PROPERTY Optionor warrants to Optionee that, except as provided in this Section, to the best of Optionor's actual knowledge, no Hazardous Substances have been disposed of or released into, on, or under the property. -2- Optionor: ~C~'-9` Optionee: [X~q-~ · 8. REPRESENTATIONS AND ADDITIONAL WARRANTIES Optionor warrants that Optionor is the owner of the property and has marketablc and insurable fee simple title to the property, clear of restrictions, leases, liens and other encumbrances, except as permitted in the Purchase Agreement. If thc option is exercised to purchase the property by Optionee, Optionor will convey title to the property by grant deed. During the option term and until thc property is conveyed to Optionee, Optionor will not encumber the property in any way nor grant any property or contract right relating to the property without the prior written consent of Optioncc. In the event Optinor's tenants vacate said premises during option or escrow period. The Ford Street Project will agree to pay rent to Optionor at fair market value. 9. QUITCLAIM DEED. If this Agreement is terminated, Optionee agrees, if requested by Optionor, to execute, acknowledge and deliver a quitclaim deed to Optionor within ten (10) days after termination and to execute, acknowledge and deliver any other documents required by any title company to remove the cloud of tiffs option fi'om the property. 10. NOTICES. All notices, demands, requests, exercises, and other commtmications under this Agreement by either Party shall be in writing and: (a) sent by United States Certified Mail, return receipt requested, in which case notice shall be deemed delivered one (1) business day after deposit with that courier, or (b) sent by a nationally recognized overnight courier, in wlfich case notice shall be deemed delivered one (1) business day after deposit with that courier. 11. ASSIGNMENT. Optionee may only assign or transfer its rights to purchase the subject property under this Agreement. -3- pt~onor: ,.~ -~ ~ , ~ Optionee: [,ILrt,qt~_ . 12. LITIGATION COSTS. If any legal action or any other proceeding, including arbitration or an action for declaratory relief, is brought for the enlbrcement of this Agreement or because of an alleged dispute, breach, default, or misrepresentation in connection with any provision of this Agreement the prevailing party shall be entitled to recover reasonable attorney fees and other costs hicurred in that action or proceeding, in addition to any other relief to which thc prevailing party may be entitled. "Prevailing party" shall include without linfitation: (a) a party who dismisses an action in exchange for sum allegedly duei' (b) a party who receives performance from another party of an alleged breach of covenant or a desired remedy where the remedy is substantially equal to the relief sought in an action; or (c) the party determined to be the prevailing party by a court o f law. 13. INTEGRATION. This Agreement contains the entire agreement between the parties respecting the matter set forth, and expressly supersedes all previous or contemporm~eous agreements, understandings, representations, or statements between the parties respecting this matter. 14. CHANGES IN WRITING This Agreement and any of its terms may be changed, waived, discharged, or tcrmh~atcd only by written instrument signed by the party against whom enforcement of the change, waiver, discharge, or termination is sought. Optionor: ~'Y)' Optionee: 'l_k,~;f~ · 15. INDEMNIFIED PARTIES. Any indemnification contained in tiffs Agreement for the benefit of a party shall extend to the officers, employees, and agents of the party. 16. COUNTERPARTS. This Agreement may be executed simultaneously or in counterparts, each of which shall be deemed an original, but ali of which shall be deemed an original, but all of-which together shall constitute one and the same Agreement 17. INVALIDITLY OF PROVISIONS. If any provision of this Agreement of any instrument to be delivered by Optionee at closing pursuant to this Agreement is declared invalid or is unenforceable for any reason, that provision shall be deleted from the document and shall not invalidate any other provision contained in the document. 18. THIRD-PARTY RIGHTS. Nothing in this Agreement, express or implied, is intended to confer on m~y person, other than the panics and thek respective successors and assigns, any rights or remedies under or by reason of this Agreement. 19. FURTHER ASSURANCES. Whenever requested to do so by the other party, each party shall execute, acknowledge, and deliver all further conveyances, assignments, confirmations, satisfactions, releases, powers of attorney, instruments of further assurance, approvals, consents, and all further instruments and documents as may be necessary, expedient, or proper, in order to complete all conveyances, transfers, sales, and assignments under this Agreement, and to do all other acts and to execute, acknowledge, and deliver all documents as requested in order to carry out the intent and purpose of this Agreement. 20. GOVERNING LAW. This Agreement shall be governed and construed in accordance with California law. -5- Optionor: ~' - Optionee: LLt& . The parties have executed this Agreement as of the day and year first above written. DATE OWNER / OPTIONOR DATE "'~'"'~Z~"-' "~~'~ ~ B ROHLOPF [..I. PURCHASING AGENT OPTIONEE -6- Optionor: Optionee: 5b ITEM NO. DATE: April 18, 2001 UKIAH REDEVELOPMENT AGENCY A G E N D A S U M M A R Y R E P O R T SUBJECT: RECEIVE AND FILE THE AUDITED FINANCIAL STATEMENTS FOR FISCAL YEAR 1999/2000 Stephen Herr, CPA of Davis Hammon & Co., Certified Public Accountants, conducted the audit of the Ukiah Redevelopment Agency's financial statements for the year ended June 30, 2000. Davis Hammon & Co. has audited the Agency's financial statements for a number of years and therefore has a good understanding of the Agency's operations. This continuity also provides the financial statements with a similar presentation from year to year. The combined City/Agency financial statements were presented at the City Council meeting, April 4th. Discussion of the Agency's financial statements during the City Council meeting was requested since the Agency's financial information is included in the City's financial statements as well as separately stated in the audit report. No additional presentation is anticipated at the Agency meeting. The financial report is divided into several sections: REPORT Independent Auditors' Report Auditors' Report on Agency Compliance Combined Financial Statements Notes to Financial Statements Paqes 48 49-50 51-53 54-58 Independent Auditors' Report (Continued on page 2) RECOMMENDED ACTION: Receive and file the Ukiah Redevelopment Agency financial statements for the year ended June 30, 1999, audited by Davis Hammon & Company, CPA's. ALTERNATE AGENCY POLICY OPTIONS: None Requested by: Candace Horsley, Executive Dire~or Prepared by: Gordon Elton, Finance Director/~ Attachments: Redevelopment Agency Audit. APPROVED: Candace Horsley, ~Executive Director Independent Auditors' Report The auditors' opinion, titled "Independent Auditors' Report," is unqualified, except for any adjustments that may have been necessary regarding Year 2000 disclosures. This means that, in the auditor's opinion, the overall financial statements present fairly, in all material respects, the financial position of the Agency as of June 30, 2000, except to the extent that any Year 2000 issues may affect the financial position of the Agency as of June 30, 2000. Compliance and Internal Control The Report on Agency Compliance is the area where the auditors report on compliance with laws, regulations and administrative requirements of the State of California, based on the criteria set forth in "Guidelines For Compliance Audits of California Redevelopment Agencies" issued by the State Controller's Office. No recommendations resulted from this review. Combined Financial Statements The audited financial statements present the four funds maintained by the Agency, the General Fund (#960), Special Revenue Fund (#962), Debt Service Fund (#966), and the Capital Project Fund (#965) as well as a listing of the General Fixed Assets and General Long-term Debt Account Groups. Notes to Financial Statements In addition to the financial statements themselves, the "Notes to Financial Statements", which begin on page 54, provide important additional information about the financial condition of the Agency and the manner in which business is conducted. Note 1, Summary of Significant Accounting Policies, discusses the Agency's policies regarding how various assets, liabilities, revenues and expenses will be recorded in the financial statements. Note 2, Cash and Investments, discusses the types and amounts of the Agency's investments. Note 3, Property Tax, discusses property tax collection by Mendocino County. Note 4, Fixed Assets, lists the amount of changes and balances in the General Fixed Asset Account Group. Note 5, Due to City of Ukiah - Loans, describes the amounts owed to the City of Ukiah. Note 6, Long-term Debt, identifies the commitment for future debt payments. Note 7, Other Required Individual Fund Disclosures, lists funds that have deficit fund balances, funds whose expenditures exceeded their budgets, and the portion of fund balances that are reserved or designated for specific purposes. Note 8, Commitments and Contingencies, presents information related to agreements with outside agencies for which no liability has been established. Recommended action Staff recommends receiving and filing the audited financial statements for the year ended June 30, 2000. GE:AUDIT98.AGN Page 2 Z Z 0 Davis W. Hammon, Jr., CPA (1924-1989) Stephen B. Norman, CPA · PFS Stephen J. Herr, CPA INDEPENDENT AUDITORS' REPORT Honorable Mayor and City Council Members of the City of Ukiah Acting as the Governing Body for.the Ukiah Redevelopment Agency Ukiah, California 95482 We have audited the accompanying financial statements of the Ukiah Redevelopment Agency, as of and for the year ended June 30, 2000, as listed in the table of contents. The Ukiah Redevelopment Agency is considered a component unit of the City of Ukiah and, therefore, has been included as part of City of Ukiah's reporting entity. These financial statements are the responsibility of the Ukiah Redevelopment Agency's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, except for such adjustments, if any, as 'might have been determined to be necessary had we been able to examine evidence regarding year 2000 disclosures, the financial statements referred to in the first paragraph present fairly, in all material respects, the financial position of the Ukiah Redevelopment Agency as of June 30, 2000, and results of its operations for the year then ended in conformity with generally accepted accounting principles. In accordance with Government Auditing Standards, we have also issued our report dated November 10, 2000, on our consideration of the Ukiah Redevelopment Agency's internal control over financial repoding and our tests of its compliance with certain provisions of laws, regulations, contracts and grants. November 10, 2000 48 DAVIS HAMMON ~ CO. LCertified Public Accountants INDEPENDENT AUDITORS' REPORT ON COMPLIANCE AND INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF THE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GO VERNMENT AUDITING STANDARDS Davis W. Hammon, Jr., CPA (1924-1989) Stephen B. Norman, CPA - PFS Stephen J. Herr, CPA Honorable Mayor and City Council Members of the City of Ukiah Acting as the Governing Body for the Ukiah Redevelopment Agency Ukiah, California 95482 We have audited the financial statements of the Ukiah Redevelopment Agency as of and for the year ended June 30, 2000, and have issued our report thereon dated November 10, 2000. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether the financial statements of the Ukiah Redevelopment Agency are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grants, noncompliance with which could have a material effect on the determination of financial statement amounts. Such provisions include the provisions of laws and regulations identified in the Guidelines for Compliance Audits of California Redevelopment Agencies, issued by the State Controller. However, providing an opinion on compliance with those provisions was not an objective of our audit, and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. Internal Control Over Financial Reporting In planning and performing our audit, we considered the Ukiah Redevelopment Agency's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of the intemal control over financial reporting would not necessarily disclose all matters in the intemal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively Iow level the risk that misstatements in amounts material in relation to the general purpose financial statements being audited may occur and not be detected within a timely pedod by employees in the normal course of performing their assigned 49 ~--~ DAVIS HAMMON & CO. Certlfied Public Accountants functions. We noted no matters involving the internal control over financial reporting and its operations that we consider to be material weaknesses. This report is intended solely for the information and use of the Board of Commissioners, management, and the Office of the Controller of the State of California and is not intended to be and should not be used by anyone other than these specified parties. November 10, 2000 5O >= Z . C 0 r- r- o~o o lo "o'- u~0 n/!_ ~0 .E c 0 c C c 0 >" I-, Oz Zu.I Ow zl--o WO - ,,eo8 0 ..-. · ,-, tO ~ C '-- ~ '-- 0 ~c 0~-. ~-' 0 0 '- ~l-- Oz ZLLi O~° >Zz ~U0 ~0 Z (/3 I--- Z ILl Z Z 0 Z N ~,Ro ~- o o~ ~o 0 ~ ~ 0 ~=[o~ ~ ~ ~ 0 ~o~ m~cE~ ~ ~0 ~ 0 0 · ~ E o OZ Zl~l IJ.l >. mo ~0 o o o o 0 ~ i~ o o ~- ti') ~ ~-- I--- --- 0 ~ (7~ ~ 0 0 0 0 0 0 0 0 0 0 0 WO ~w ~0 Oi o ~ o ILl: :Z c 0 Z '-~ 0 0 .c I-- c ITEM NO. _sc DATE: April 18, 2001 UKIAH REDEVELOPMENT AGENCY AGENDA SUMMARY REPORT SUB3ECT: CONSTDERAT]:ON AND D]:SCUSSI'ON OF FUTURE REDEVELOPMENT AGENCY PRO3ECTS INTRODUCTION The Ukiah Redevelopment Agency began an aggressive campaign in the early 1990's to revitalize the downtown core. Facade renovation grants and matching loan money assisted local businesses to restore, improve and upgrade their storefronts and relocate their businesses through the Business ]~mprovement Program. A business assistance center was developed and parking lot improvements initiated. The goal was to re-vitalize downtown as a vibrant business center and gathering place for people in our community. Partnerships with the Main Street Program and the Chamber of Commerce enhanced the revitalization effort and launched the initial phases of improving the district's commercial image. The City of Ukiah adopted a new General Plan in late 1995. The vision of the Plan was to create an ecologically sustainable and aesthetically pleasing community with a stable locally based economy. This was to be achieved by using resources responsibly and involving all segments of the community in all aspects of decision making. Since that time, steady progress has been made to implement the programs and policies contained in this growth and development strategy. These achievements include the updating of zoning regulations, adoption of the Landscaping and Streetscape Design Guidelines, a Bicycle and (Continued on Page 2) RECOMMENDED ACTION: After discussion, Agency provide direction to Staff. ALTERNATIVE AGENCY POLICY OPTIONS: 1. N/A Citizen Advised: Requested by: Prepared by: Attachments: 1. N/A N/A Candace Horsley, Executive Director; Charley Stump, Planning Director Redevelopment Agency Five Year Implementation Plan 2. Project Ii ~st'~x~erpt from Downtown Revitalization Master Plan APPROVED:~ ~)~b~-~ ~ Candace Horsley, Exec'i~tive Director 4:ura. ASRProjects.401 Pedestrian Master Plan, creek enhancement and public access studies for Gibson and Orrs Creeks, the Concept Plan for Riverside Park, the reforestation of State Street, and the successful recruitment of light manufacturing businesses to the Airport. CURRENT PRO.1ECTS The City is currently working on the following "Community Improvement" projects: . State Street Tree Planting project - The planting of hundreds of street trees along the entire length of State Street. . The design and ultimate construction of bike lanes along West Gobbi Street from State Street to Dora Street. . The construction of pedestrian friendly crosswalks at the State Street-Perkins Street intersection. 4. The resurfacing and landscaping of the City parking lot behind the library. . The planting of trees within public property (various locations) via the Mi#enn/urn Tree Grant. 6. The preparation of Design Guidelines for all commercial development. 7. The creation of new park facilities: Riverside, Orchard and Observatory Parks. 8. The Re-Use Study for the Palace Hotel. 9. The finalization of the Ukiah creeks Master Plan. 10. The preparation of a grant application for a Downtown Rebound Planning Grantfor a site inventory of both vacant land and "redevelopable' property, and an ]:nfill/Mixed-Use Strategic Plan. Current projects include the preparation of Design Guidelines for all commercial development, the development of an infill housing and mixed-use strategy for the downtown, a Historical Preservation Ordinance, new hillside development regulations, downtown pedestrian and parking facility improvements, the creation of a comprehensive Nuisance Ordinance, and a local government-business liaison program. All of these projects are leading the City towards becoming a more livable community. The private sector has also been responding with innovative and creative building and landscaping designs, providing pedestrian walkways and bicycle parking in their project plans, and choosing colors that compliment the surrounding natural environment. The City is moving in a progressive direction that will result in a more aesthetically pleasing and efficiently functioning community. This will assist businesses to prosper, create a greater sense of pride in our City, and establish Ukiah as a very special and unique place. THE NEXT STEP Downtown revitalization is a high priority for making Ukiah a more vital community. Redevelopment restoration efforts, State Street tree planting program, design review and other tools are helping to revive the downtown, but new ideas, and a long-term vision need to be established that will create a sophisticated and more pleasant downtown. As many of the early objectives have been accomplished, it is timely for the Redevelopment Agency to determine appropriate goals for the next phase of funding when it becomes available. The Five Year Implementation Plan was adopted by the Agency in August of 2000 to use as a guide for the Agency and the public regarding future improvements and programs. The major components of the Plan include downtown revitalization, fa(;ade improvements, parking improvements, streetscape and street improvements, and economic development. Attached is the list of projects originally identified through the Five Year implementation Plan and the Downtown Revitalization Master Plan. The Downtown Core has remained a focal point for Redevelopment efforts. State Street is not particularly pedestrian friendly and Main Street has received little attention compared to School Street. Staff has studied the downtown area encompassed by Mill, Main, Norton and School Streets to determine possible project objectives for the Agency to consider. One of the recent ideas to enhance pedestrian use of the Downtown Core involves changing State Street from four to two lanes between Mill Street and Henry Street. The sidewalks could be widened, creating room for trees, planters, street furniture, and outdoor dining areas. While this is a complicated idea, the potential benefits make it worth exploring. Traffic circulation is the key issue to resolve. Without an effective system of alternative streets to circulate traffic, two-lane State Street would become gddlocked dudng peak hours. A comprehensive traffic circulation study needs to be prepared, and a detailed design strategy developed for this important street section. In addition, a long-term goal of the Agency has been to improve and coordinate the fragmented private parking lots on Main Street to provide for enhanced public parking and improved esthetic value. These objectives encompass many of the goals set by the Agency's Implementation Plan and Downtown Revitalization Master Plan. ¢OHH~IN]TY EVENT We seem to be on the brink of progressive changes that will significanUy benefit the business community and provide a makeover for the City. To capitalize on this momentum, and to fulfill the General Plan vision of involving the community in the decision-making about growth, development, and change, it makes sense to host a "Community Event" that would center on soliciting pubic input on making Ukiah a more livable place. The 2-lane State Street idea could be discussed. Focus groups could talk about walkways, bike paths, trees, housing, blight, and urban design. The event could include guest speakers, focus groups, a walking tour, and interactive workshops. An Agency consultant would coordinate input and design recommendations for the Agency's consideration and discussion with the ultimate goal of providing solid project objectives for the next round of Redevelopment funding. The end result of this community event would be the development of a "smart growth" philosophy, and the validation of the current direction of the City to beautify our urbanscape and make our community more livable. CONCLUS]:ON Staff is seeking for Commission discussion and direction regarding the potential for a community event and the next phase of the Redevelopment improvements so that we may begin the process for implementing the process of funding determinations and implementing the desired improvements in a timely manner. URA RESOLUTION NO. 2001-01 RESOLUTION OF THE UKIAH REDEVELOPMENT AGENCY AMENDING THE FIVE YEAR IMPLEMENTATION PLAN WHEREAS, a requirement of the Community Redevelopment Reform Act of 1993 is that each Redevelopment Agency adopt and maintain a Five Year Implementation Plan which identifies the goals, objectives, programs, and expenditures of the Agency; and WItEREAS, in compliance with that requirement the Ukiah Redevelopment Agency adopted its Five Year Implementation Plan on January 18, 1995; and WItEREAS, from time to time the Implementation Plan requires amendment and update in order to maintain effectiveness and address the current needs of the community. NOW THEREFORE BE IT RESOLVED that the Ukiah Redevelopment Agency does hereby adopt the amended Five Year Implementation Plan to be effective through August 31, 2005, attached hereto as Exhibit "A". PASSED AND ADOPTED this 16th day of August, 2000 by the following roll call vote: AYES: Commissioners Smith, Libby, Ashiku, and Chairman Mastin NOES: Commissioner Baldwin ABSENT: None ABSTAIN: None ~stin, Chairman Attest: Karen Yoast, Re~cretary IMP. RES UKIA '] ,] '] CHAPTER FOUR PROJECT IMPLEMENTATION SCHEDULE IMPLEMENTATION PROJECTS PHASES PRELIM- I I I II INARY YR 1 YR 2-3 YR 4-5 YR 5 + ACTIONS 92-93 93-95 95-97 97 + ISSUE TAX ALLOCATION NOTE X RETAIN REDEVELOPMENT ARCHITECT X ADOPT DOWNTOWN DESIGN GUIDE ' X , ADOPT DOWNTOWN MASTER X REVITALIZATION PLAN ADOPT OVERALL ECONOMIC DEVELOPMENT X PROGRAM CREATION OF BUSINESS ASSISTANCE CENTER X FACADE IMPROVEMENT PROGRAM X X X X UNDERGROUNDING UTILITIES STATE ST. (PERKINS TO NORTON) X STATE ST. (NORTON TO LOW GAP RD) X STATE ST. (GOBBI TO PERKINS) X STATE ST. (GOBBI TO TALMAGE RD) X PERKINS STREET X MAIN STREET (MILL TO PERKINS) X MAIN STREET (PERKINS TO NORTON) ' X · . PARKING LOT IMPROVEMENTS X X X PARKING DISTRICT AMENDMENTS X STREETSCAPE PROGRAM SCHOOL STREET X STATE STREET X ~ X PERKINS STREET X MAIN STREET X X DECORATIVE STREET LIGHTING SCHOOL STREET X STATE STREET X X PERKINS STREET X MAIN STREET X 36 IMPLEMENTATION PROJECTS PHASES PRELIM- I I I II INARY YR 1 YR 2-3 YR 4-5 YR 5 + ACTIONS 92-93 93-95 95-97 97 + DOWNTOWN LOGO SIGNS DOWNTOWN PERIMETER X LEFT-TURN POCKETS (STATE ST.) X ' LEFT-TURN SIGNALIZATION (STATE ST. AND LOW X GAP RD.) STATE ST. OVERLAYS X X DOWNTOWN PLAZA/PARK SITE SELECTION & PROPERTY ACQUISITION X DEVELOPMENT & CONSTRUCTION X CREEK RESTORATION X X X X coMMuNITY CENTER/REGIONAL CONFERENCE CENTER SITE SELECTION & PROPERTY ACQUISITION X X DEVELOPMENT & CONSTRUCTION X 37 DOWNTOWN MASTER PLAN PHASE I PROJECT LIST (F.Y. 1992-93 THROUGH F.Y. 1996-97) UNDERGROUNDING OF UTILITIES (Bal. funded with Electric Utility Funds) A. Perkins Street B. State Street- Gobbi to Perkins Co State Street - Perkins to Low Gap D. Main Street- Gobbi to Perkins II. STREET AND STREETSCAPING IMPROVEMENTS A. Streetscape Program (School, State, & Perkins) · 2. 3. 4. 5. Directional signage & kiosks Sidewalk widening & improvements Decorative streetlights (optional) Street furnishings Landscaping B. Crosswalk treatments C. State Street turn lane I · Left-turn pockets Signalization (Low Gap Road-Funded with Gas Tax Funds) D. Parking facility improvements E· Street overlays & reconstruction (Match with Gas Tax Funds) $1,000,000 $50,000 $50,000 $50,000 $200,000 III. DEVELOPMENT OF DOWNTOWN PLAZA/PARK A. Property acquisition(s) B. Design and development IV. COMMUNITY CENTER A. Property acquisition B. Design 38 REDEVELOPMENT FUNDS $250,000 $1,350,000 $500,000 $500,000 V. FACADE RENOVATION PROGRAM A. Architectural consulting services B. Former City Hall renovation C. Facade renovation loans, rebates, leveraging for building upgrades REDEVELOPMENT FUNDS $1,000,000 VI. CREEK RESTORATION (Match w/State Dept. of Water Resources Grant Funds) $50,000 VII. Overall Economic Development Program A. One-Stop Business Assistance Center B. Economic Incentives (Downtown and Manufacturing-Based) $1,136,000 *TOTAL $4,786,000 *Does not include other redevelopment increment revenues that will be allocated to these and other downtown and/or economic revitalization programs during the next five years. 39 UKIAH REDEVELOPMENT AGENCY'S FIVE YEAR IMPLEMENTATION PLAN Amended August 16, 2000 A. INTRODUCTION The Ukiah Redevelopment Agency originally adopted this Implementation Plan in 1995 and amended it in May of 1998. Consistent with the Community Redevelopment Reform Act of 1993, the plan should be periodically reviewed and updated in order to ensure the Redevelopment Agency continues to serve the most current needs of the Community. The purpose of this newly updated plan is to provide public access and information to the programs, expenditures, and revenues, as well as a description of how these programs and expenditures will assist in the alleviation of blight between the years 2000 and 2005. While the basic goals and objectives stated in the original plan remain unchanged, this plan amendment provides revision to the programs based upon available funds and specific project viability, in context with the growth and development our community is experiencing. Through the consideration of the many recent and valuable public and private projects which have contributed to the economic vitality of Ukiah, the Redevelopment Agency will incorporate this amendment into the Implementation Plan to guide its efforts toward the elimination of blight through August 31, 2005. Blight is defined as an area which is characterized by either physical or economic conditions such as: 1. Physical Conditions 4 Co e. Buildings which are unsafe or unhealthy for persons to live or work. Factors which substantially hinder the economically viable use of lots or buildings. Incompatible adjacent or nearby uses which prevent economic development. Subdivided lots of irregular form and shape and inadequate size for proper usefulness and developments that are in multiple ownership. Inadequate or decaying infrastructure, including streets,utilities, and public facilities. . Economic Conditions a. b. c. d, eo Depreciated or stagnant property values or impaired investments, including, but not limited to, the existence of hazardous wastes. High business vacancies, Iow lease rates, high turnover rates, abandoned buildings, vacant lots within an area developed for urban use and served by utilities. A lack of necessary commercial facilities usually found, such as banks, grocery stores, etc. Residential overcrowding or an excess of uses which have led to problems of public safety or welfare. A high crime rate that constitutes a serious threat to public safety and welfare. B. GOALS AND OBJECTIVES FOR THE UKIAH REDEVELOPMENT PROJECT AREA The goals and objectives for the Ukiah Redevelopment Project Area are: 1. Eliminate and prevent the conditions which lead to the spread of blight by providing the renewal, redevelopment, and restoration of the Redevelopment Project Area. 2. Removal of impediments to land disposition and development through the assemblage of non-conforming or irregularly shaped parcels. Assemble parcels wherever appropriate in order to provide an available industrial land bank or to complete public improvements. 3. Promote public safety and economic growth through an improved system of streets, utilities, and public facilities. 4. Emphasize economic development opportunities and job growth in manufacturing and technology sectors which generate jobs and promote business development. 5. Remove impediments to home ownership through the creation of jobs. 6. Plan, design, and develop areas which are currently stagnant or underutilized. 7. Provide opportunities for property owners in the rehabilitation of structures and the development of properties. 8. Continue efforts to revitalize downtown and strengthen its position as a viable retail district and the "heart" of our community. 9. Expand the community's supply of decent, safe, and affordable housing to persons and families of very Iow, Iow, and moderate income levels and encourage and enhance opportunities for home ownership and elimination of homelessness in Ukiah. 10. Increase the use of alternative transportation modes within our community,-and downtown. C. CONDITIONS OF BLIGHT IN THE PROJECT AREA 1. Unsafe or Physically Obsolete Buildings/Lots A wide range of buildings, materials, and construction techniques can be found in the Project Area. A significant number of buildings are in excess of 40 years of age. Many of these buildings are located on substandard lots and do not meet current development standards for parking and other site improvements. This condition is particularly prevalent along the west side of Nodh Main Street, resulting in inadequate access to parking, insufficient maintenance and property deterioration. Since the inception of the Redevelopment Agency, a substantial amount of private investment, matched with redevelopment dollars has resulted in the renovation or reconstruction of many of these buildings. While there remains a significant amount of needed improvements, the conditions of blight identified in the previous Plan are becoming increasingly isolated. Those areas, particularly extending outside the downtown core, shall'be the focus of improvements identified in this Plan. An additional constraint to the improvement of many buildings is the extensive costs for seismic upgrades, which are needed for many of the Project Area's buildings. 2. Parking Deficiencies Distribution and management of available parking resources remains a key to downtown revitalization. While expansion of resources may be considered necessary in the future, an approach which targets better management of existing resources, enhancement of pedestrian amenities, and promotion of alternative transportation methods such as bicycling and mass transit, remains the first priority. In addition to these priorities, the Agency has initiated the parking expansion and landscaping of Municipal Lot "C". The Agency will also continue to monitor the use of employee parking in the lots to create the maximum amount of on-street parking for downtown customers. 3. Housing Conditions and Affordability According to the Ukiah Valley General Plan, housing conditions in Ukiah are generally sound, but affordability is a problem. The exception to that finding is the housing stock located in the northeast quadrant of the City identified in the General Plan as Area 2, bounded by Gobbi Street, Dora Avenue, Highway 101, and the nodh City limits (Map - Exhibit #3). This area is identified in the 1985 "Survey of Housing Conditions", and referenced in the current update, as having the greatest value of housing in need of major repair or beyond repair. As housing improvement programs are enacted, the Agency should identify this area as a priority. Though the housing stock is sound, affordability is a key condition of economic blight. While the vacancy rates for residential units are Iow, at less than 3%, the balance of rental versus ownership has shifted. Previous Ukiah studies have indicated a strong majority of housing has been owner occupied. The 1990 census, however, indicates a near equitable balance between renter and owner occupancies; i.e., 48.9% owner occupied, and 48.3% renter occupied. This shift may be attributable to the increasing gap between household income and housing costs. Median household income for the City of Ukiah was $24,402 according to the 1990 census. This compares to a median housing cost of $113,298. According to Department of Housing and Urban Development guidelines, the ability to afford a median priced unit in Ukiah would require an annual income in excess of $44,000. General Plan statistics indicate less than 30% of the City's households have sufficient income to qualify. A study prepared by Kiichli and Associates for the City of Ukiah in 1'994, addressed housing conditions and homelessness in the Ukiah area. That study indicates 80% of Iow and moderate income households (income less than $20,000 annually) are "overpaying" for housing. Essentially, a significant portion of housing units exceed 40 years of age and are priced beyond the economic means of the local population. This situation will exacerbate the decline and disrepair of housing conditions and potentially prevent a majority of citizens from investing in their community through home ownership. D. HISTORY AND ACCOMPLISHMENTS TO DA TE Since the adoption of the original Implementation Plan, the Ukiah Redevelopment Agency has accomplished a number of highly successful activities. Many additional private sector projects have also been completed or are under discussion. A brief summary of those projects is provided below. 1. Downtown Revitalization A primary focus of the Redevelopment Agency's efforts is the revitalization of Ukiah's downtown. Programs such as the Downtown Facade Improvement Program, Downtown Parking Improvement Program, and an enhanced relationship with the Ukiah Main Street Program have contributed greatly to a newly invigorated downtown. In 1998 the Redevelopment Agency initiated and implemented the first annual performance agreement with the Ukiah Main Street Program to accomplish specific projects including a downtown properly and business owner and database, an informational newsletter, a downtown street tree lighting program, upgrade and maintenance of corner planters on School Street, and most recently the Property and Business Beautification and Pride Program. These programs are contributing to the elimination of blight through improved tracking and management of downtown business activities as well as an enhanced physical and invigorated retail environment. Since its inception, the Facade Improvement Program has initiated exterior improvements to many buildings in the downtown core and leveraged substantial private sector investment through matching grants. Many of these buildings have undergone a historic renovation, as well as eliminated conditions of physical blight. In a period of less than five years, this program has resulted in progress being achieved in addressing the blighted conditions of building standards, property maintenance, ' visual quality, and excessive vacancy rates. The Ukiah Valley' Conference Center and Alex R. Thomas, Jr., Plaza are additional projects initiated to help revitalize our downtown. The Ukiah Valley Conference Center is an office, retail, and meeting room complex located in the heart of downtown which involved the remodeling and restoration of a long-vacant building. This 20,000 square foot facility provides a substantial anchor drawing groups, organizations, and individuals into the downtown on a daily basis. The project is also a business center, housing the Greater Ukiah Chamber of Commerce, Ukiah Main Street Program, burgeoning micro enterprises, and community non-profits. In addition to the Conference Center, the Redevelopment Agency completed construction of the Alex R. Thomas Jr., Plaza in 1996. Thomas Plaza fulfills a long time community goal by providing a "heart" for the downtown. The Plaza design reflects the historic and cultural diversity present in Ukiah and has, since' its completion, provided a central location for special events and social activities, such as annual festivals and seasonal evening markets which have contributed significantly to the downtown revitalization effort. The Agency has also adopted the Downtown Parking Improvement Program which established the goals and objectives for the Downtown Parking District and defines the methodology for accomplishing them. The adoption of this program has directly led to the completion of an agreement with the County of Mendodno to establish designated parking for the 130 county employees working in the downtown and a similar agreement for both juror and Grand Jury parking. The County employee parking agreement has greatly contributed to the removal of the downtown's largest employee group from on-street parking and placing them in an off-street facility, thereby increasing the amount of storefront parking for retail activity. The juror parking agreements have provided a parking friendly environment which encourages jurors to remain in the downtown for the entire day. These agreements are the initial steps recommended in previous redevelopment plans which have called for improved management of existing parking resources prior to the expenditure of funds for actual capital improvements. 2. Traffic Circulation Traffic circulation problems within the Project Area range from deteriorated street surfaces and sub-surfaces to a deficiency in throughway/circulatory connections. Although substantial improvements to main thoroughfares such as the reconstruction of both Orchard Avenue and Perkins Street, the realignment of Perkins and Orchard, and the stabilization of State Street have been completed, many streets remain in need of repair. An additional problem for many of the City's main collectors has been the lack of visual quality due to inappropriate streetscape elements as well as the presence of outdated "strip commercial centers." These conditions restrict the marketability of commercial buildings, contributing to vacancy rates and building deterioration, and being detrimental to overall economic growth of the community. State Street, the City's primary north/south arterial, suffers from all of these characteristics. The street surface and subsurface between Talmage Road and Gobbi Street is adequate, though this section of the corridor lacks adequate streetscaping. State Street, from Gobbi to Norton, experiences intense on-street parking pressures, several older, vacant and unimproved buildings, a lack of streetscape characteristics, and generally creates a substantial pedestrian barrier separating the east and west sides of downtown. This plan will discuss the resolution of many of these conditions through the joint use of redevelopment funds and grants through the Transportation Enhancement Act. 3. Overall Economic Development The Redevelopment Agency has also been a major contributor to the economic development of the general Ukiah area. Key projects such as the Downtown Business Recruitment Program, extension of Airport Park Boulevard, and completion of business expansion projects such as Mendocino Brewing Company and Maverick Enterprises have significantly increased the number of local industrial jobs. Also, through the successful application for CDBG funds, the Agency has established a revolving loan fund which has assisted the start up of four new businesses. The Agency currently contracts with the Economic Development and Finance Corporation (EDFC), a public non-profit, for services in this area. As EDFC provides county-wide economic development services to all the public agencies in Mendocino County, this contractual relationship provides a more coordinated effort and has enhanced cooperation among the various agencies. The Redevelopment Agency also provides substantial funding to the Greater Ukiah Chamber of Commerce for tourism development and business assistance and has contracted with Applied Development Economics for the acquisition and administration of a CDBG Planning and Technical Assistance grant for future infrastructure development. 4. Private Investment In order to prompt private investment in an area identified as blighted, a primary function of any redevelopment agency is to create an environment of investor confidence through the expenditure of public funds for suppod programs and infrastructure improvements. The Ukiah Redevelopment Agency's programs to date has assisted in the stimulation of the overall economic climate and subsequently resulted in substantial investment by the private sector within the City of Ukiah. This is underscored by privately funded construction projects such as the 54,000 square foot Savings Bank of Mendocino County building, the restoration of the Coffee Critic and the tJkiah Brewery and Restaurant, and the reconstruction of Beverly's fabrics. Other smaller examples of private investment are evidenced by the substantial new and reconstruction projects occurring along Perkins Street. Additional projects which were directly assisted by the Redevelopment Agency include Maverick Enterprises' continuing expansion, the 90,000 square foot Mendocino Brewing Company facility, and substantial business development resulting in job generation at the City-owned Regional Airport. The project area has also experienced an unprecedented amount of growth of new commerdal businesses in the Redwood Business Park which have greatly contributed, to the retention of retail leakage to Sonoma County and produced substantial numbers of jobs. 5. Low and Moderate Income Housing The Agency has also been responsible for assisting with many housing projects by providing loans and grants to various non-profit organizations. As a result, it has formed stronger partnerships with the Mendocino County Community Development Commission, Rural Communities Housing Development Corporation, the Ford Street Project, and Ukiah Community Center. The Low and Moderate Income Housing Advisory Committee's assistance in the distribution of these funds ensures a community based direction for our Low and Moderate Income Housing Program. Spedfic housing projects which have been financially assisted since 1995 include: Rural Community Housing Development Corporation a. 15 unit mentally ill housing, Gibson Street b. self -help housing, Marlene Estates c. self-help housing, Mulberry Lane d. 10 unit senior citizen housing, North'Bush Street $118,300 grant $73,000 loans and grants $251,200 loans $168,000 grant Ukiah Community Center a. emergency housing vouchers b. homeless prevention loan program $59,000 grant $48,000 grant Ford Street Project a. purchase and development of Garden Court Motel b. predevelopment activities for facility expansion Community Development Commission of Mendocino County a. seven unit student housing, North Bush Street Habitat for Humanity a. construction of duplex b. purchase of property North Coast Energy Services a. Housing Rehabilitation Individual residents a. housing rehabilitation $36,000 grant $6,500 grant $196,000 loan $60,000 grant $50,000 grant $50,000 loan $10,000 grants/S4,500 loans E. PROPOSED AGENCY EXPENDITURES TO ELIMINATE BLIGHT, YEARS 2000/05 1. Downtown Revitalization The Agency shall continue to develop its relationship with the Ukiah Main Street Program and the Greater Ukiah Chamber of Commerce for specific downtown promotions and programs as well as business liaison services. Through the continuation of specific performance agreements the Agency shall identify projects and programs such as the property beautification and pride program, publication of a downtown newsletter, business outreach and assistance team, and tourism development to be completed by these two organizations. Agency expenditures for these programs over the life of this plan are estimated at $15o,ooo. ~ 2. Facade Improvement Program The Facade Improvement Program shall be expanded to include the declining strip commercial centers along State Street and the rear entrances to the buildings facing Main Street. In addition to the downtown core, funding shall be available for commercial buildings on State Street, between Magnolia Street and Talmage Road; and Main Street, between Nod. on and Gobbi Streets. Estimated expenditures for this program during the life of this plan are $250,000. 3. Parking Improvements Parking improvements currently anticipated include the continued implementation of the Downtown Parking Improvement Program through better management, however, some expenditures are anticipated for facility improvements including landscaping and some resurfacing. The estimated cost for these activities for the term of this Plan is estimated at $125,000. e Streetscape and Street Improvements {Capital Projects) Streetscape and street improvements are listed below. Some of these improvements may extend beyond the lifetime of this Plan, however, some phases may be Jnitiated and are, therefore included in this list: School Street Streetscape improvements $ 30,000 Main Street Streetscape and pedestrian improvements 100,000 State Street Streetscape and pedestrian improvements 100,000 Perkins Street Streetscape improvements 50,000 Gobbi Street Streetscape improvements Streetscape Total 20,000 $300,000 5. Commercial/Industrial Economic Development Proqram The Agency's efforts to enhance the commercial/industrial sector of the City consists of a variety of programs identified in the Overall Economic Development Strategy. These programs include an ongoing attempt to streamline City services, an aggressive Marketing Program including up-dates of all City economic development and informational brochures, and business recruitment of targeted industries including high technology/professional office development and light manufacturing, with a focus on locating these businesses in the Airport Industrial Park. Economic Development efforts should be coordinated with the Economic Development and Financing Corporation, the Greater Ukiah Chamber of Commerce and other economic development agencies as opportunities arise. Funding for these activities during the life of this Plan is approximately $150,000. F. HOW THE GOALS, OBJECTIVES, PROJECTS, AND EXPENDITURES WILl IMPLEMENT THE REQUIREMENTS OF SECTION 33334.2, 33334.4, 33334.6, AND 33413 (SECTION 33490 (a)(1)} OF THE CALIFORNIA COMMUNITY REDEVELOPMENT LAW a. Create new or reconfigured sites for residential development b. Provide assistance to create a substantial number of housing units for families with very Iow, Iow, and moderate incomes c. Provide.low interest loans for rehabilitation and acquisition of housing units to families with very Iow, Iow, and moderate incomes Affordable Housing Programs The Agency's housing Program is implemented through a semi-annual recruitment of project applications with recommendations for project selection by the Agency's Low and Moderate Income Housing Advisory Committee. Estimated revenues anticipated to be available through the 20% tax increment housing setaside is $2,379,222. There are no programs planned at this time which will involve the elimination of housing units, therefore, no Housing Replacement Plan is required to be incorporated or referenced in this plan. The potential programs available to the Agency which will be explored by the Housing Committee include: . . Residential Rehabilitation Program The General Plan has identified a significant number of housing units in need of repair as well as overcrowding of multi-family units. These conditions have resulted in accelerated wear and tear aggravated by minimal or deferred maintenance due to income level constraints. The Housing Committee will explore the potential and financial resources available for a Rehabilitation Loan Program or gap financing 'to leverage private financing funds. Housing Assistance Proqrams Housing affordability and overpayment is an increasing problem which the Agency has, and will continue to address. Future Programs should be developed by the Housing Committee to establish a Homebuyers Mortgage Assistance Program. 10 UKIAH REDEVELOPMENT AGENCY PROPOSED HOUSING PROGRAMS Residential Develop a housing rehab loan Preserve the availability and quality as well as expand Rehabilitation program for Iow, very Iow, and the volume of affordable housing to the target groups Program moderate income families for major repair and preservation of affordable housin~l Housing Establish "gap" financing and Increase number of available units to target groups Assistance acquisition assistance programs, and assist with combining of irregular or underutilized Programs Assist with land assemblage for lots for greater density and affordability. Will also residential development close the ~lap between income and housin~l costs New Residential Develop assistance programs Assist in increasing number of affordable units on the Construction with housing providers and market and estimated annual housing production Program developers for the construction requirements. Increase opportunities for ownership of new affordable housin~l and reduce overcrowdin(I of rentals 4:URA 11 UKIAH REDEVELOPMENT PROJECT REVENUE AND EXPENDITURE SUMMARY JULY 1, 2000 -JUNE 30, 2005 PROJECTED TAX INCREMENT REVENUES 2000-2001 $1,933,607 2001-2002 1,972,279 2002-2003 2,011,724 2003-2004 2,051,959 2004-2005 2,092,998 $10,062,567 Less 20% housing setaside ..-2,379,222 $7,683,345 *Figures do not include Pass throughs to School Capital Funds. POTENTIAL EXPENDITURES *Existing Debt Service Street Improvements Facade Improvement Program Downtown Revitalization Parking Improvements Economic Development Contingencies $6,780,137 300,000 150,000 150,000 125,000 _150,000 28,208 $7,683,345 *Payments planned to service debt on outstanding bonds and loans, including loans from the City and administrative expenditures. Housing expenditures will be based on Committee recommendations 12 ITEM NO.' DATE: April 18, 2001 AGENDA SUMMARY REPORT SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF MARCH 2001 Payments made during the month of March, 2001, are summarized on the attached Report of Disbursements. Further detail is supplied on the attached Schedule of Bills, representing the five (5) individual payment cycles within the month. Accounts Payable check numbers: 30164-30272, 30390-30494, 30496-30594, 30711-30794, 30796-30881 Accounts Payable Manual check numbers: 20580 Payroll check numbers: 30273-30389, 30495, 30595-30710, 30795 Void check numbers: None This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. RECOMMENDED ACTION' Approve the Report of Disbursements for the month of March, 2001. ALTERNATIVE COUNCIL POLICY OPTIONS' N/A Citizen Advised: N/A Requested by: Candace Horsley, City Manager Prepared by: Kim Sechrest, Accounts Payable Specialist Coordinated with: Gordon Elton, Director of Finance and Candace Horsley, City Manager Attachments' Report of Disbursements Candace Horsley, Iity Manager KRS:W ORD/AGENDAMAR01 CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF MARCH 2001 Demand Payments approved: Check No. 30164-30272, 30390-30494, 30496-30594, 30711-30794, 30796-30881 FUNDS: 100 General Fund $152,965.07 650 Spec San Dist Fund (Cap Imp) 131 Equipment Reserve Fund 652 REDIP Sewer Enterprise Fund ].42 National Science Foundation 660 Sanitary Disposal Site Fund ].43 N.E.H.].. Museum Grant $976.50 665 Refuse/Debris Control 150 Civic Center Fund 675 Contracted Dispatch Services 200 Asset Seizure Fund 678 Public Safety Dispatch 204 Federal Asset Seizure Grants 679 MESA (Mendo Emerg Srv Auth) 205 Sup Law Enforce Srv. Fd (SLESF) $22,589.54 695 Golf 206 Community Oriented Policing $420.62 696 Warehouse/Stores 207 Local Law Enforce. BIk Grant $3,249.60 697 Billing Enterprise Fund 220 Parking Dist. #10per & Maint $443.56 698 Fixed Asset Fund 230 Parking Dist. #1 Revenue Fund 800 Electric 250 Special Revenue Fund 801 Electric Revenue Fund 260 Downtown Business Improvement _ 805 Street Lighting Fund 310 Special Aviation Fund 806 Public Benefits Charges 332 Federal Emerg. Shelter Grant $6,370.35 820 Water 333 Comm. Development Block Grant $6,853.40 900 Special Deposit Trust 335 Community Dev. Comm. Fund 910 Worker's Comp. Fund 410 Conference Center Fund $17,523.83 920 Liability Fund 550 Lake Mendocino Bond 940 Payroll Posting Fund 555 Lake Mendocino Bond Reserve 950 General Service (Accts Recv) 575 Garage $2,559.10 960 Community Redev. Agency 600 Airport $18,639.57 962 Redevelopment Housing Fund 612 City/District Sewer $48,624.06 965 Redevelopment Cap Imprv. Fund 615 City/District Sewer Replace 966 Redevelopment Debt Svc. PAYROLL CHECK NUMBERS 30273-30389, 30495 DIRECT DEPOSIT NUMBERS 9848-9950 PAYROLL PERIOD 2/18/01-3/3/01 PAYROLL CHECK NUMBERS 30595-30710, 30795 DIRECT DEPOSIT NUMBERS 9951-10058 PAYROLL PERIOD 3/4/01-3/17/01 TOTAL DEMAND PAYMENTS TOTAL PAYROLL VENDOR CHECKS TOTAL PAYROLL CHECKS TOTAL DIRECT DEPOSIT TOTAL PAYMENTS $31,424.94 $2,287.25 $4,188.61 $17,267.95 $21,081.97 $2,073.79 $4,014.69 $19,276.92 $917,992.83 $9,086.51 $125,718.47 $2,571.42 $79,732.22 $51,280.69 $183,272.89 $913.57 $2,785.70 $1,756,185.62 $67,914.87 $165,075.45 $251,752.92 $2,240,928.86 VOID CHECK NUMBERS: None CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on City Clerk APPROVAL OF CITY MANAGER I have examined this Register and approve same. CERTIFICATION OF DIRECTOR OF FINANCE I have audited this Register and approve for accuracy and available funds. 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Om (J~. O~ :Z 0 ~ H > H~4 0(3O OO O~ -00000 O00000 ZUU~U~ 0 O~ Z ~ H O~ O0 H~ ~0 > r~ ~00000 H (J ~ H H 6'~ r0 . > 0000000000 o o 090404 o~ 0 000 O0 000 0 0 0 o00.0 ~ooo~oo~ oo~~o~ 0 ooooo Z~ZZZZZZZZZZZZZZZZZZ~ 00000000000000000000 <22> Z% Om Z ~ ~0000000000 ~ZO0 Z ~Z ora ~Z ~0 ~Z ZZZZ Z ZZZZZZ ~Z ~ Z Z Z Z Z ~00000000000000000000 Z 0 ~>o o,~ ~ · ~o LD mO00 ~HHH o~ 0 o 0o~ <2> ~ 000000 000000 °0~ ~00 0 c~ o u~ D~ 0 r~ 0 0 00 LN LN · I.-t mm D D D D (DO i ~ ~ i 0 0 D4 E~ o ZE~ o E~ 0 MZ HH H 0 00~~ ~ Om O~H~O Do Om ,~o 0 n~ 0 ~ r4 r~Q H D 0,~ c..) · > 0'3 {:2> 0 0 0 . . . . . o · . . Z 0 ~ H > o r..) m o o0 O~ ~ ~H O~ ~ ~1~ o H ~ (..) · © 2~ 0 0 Or, n ~ > , o · o . ~n o~ H C~ 0 · 0 0 0 0 0 0 00 CD 0 00 0% O'% O~ O'% ~-I ~-I 00 O0 o ~ a~ o o~o ~oa~ ~o Z o 0 ~ > o~ L~ 0 oo~ o~ afl o o o~ o 0 ~H 0 ITEM NO. &h Date: April 18, 2001 AGENDA SUMMARY REPORT S~CT: NOTIFICATION TO COUNCIL REGARDING THE AWARD OF BID FOR 5,021 FT. OF 4/0 AWG ALUMINUM, 15KV, XLPE INSULATED, NON-JACKETED, CONCENTRIC NEUTRAL, SINGLE CONDUCTOR CABLE TO CHAMPION WIRE & CABLE IN THE AMOUNT OF $6,285.79. In compliance with Section 1522 of the City of Ukiah Municipal Code, this report is being submitted to the City Council for the purpose of reporting the acquisition of material costing more than $5,000 but less than $10,000. A Request for Quotation (R.F.Q.) through the informal bid process was sent to eight suppliers, six bids were received and opened by the Electric Department on April 4, at 1:00 p.m. The bids were evaluated by Staff; Champion Wire & Cable was the lowest bidder. A purchase order was issued to Champion Wire & Cable in the amount of $6,285.79 including tax and freight. This cable will be placed in warehouse stock for planned future projects and has been budgeted in the 2000/01 Fiscal Year in Account Number 800.3646.690.000. Sufficient funds are available. RECOMMENDED ACTION: Receive and file report regarding the award of bid to Champion Wire & Cable in the amount of $6,285.79. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: N/A Requested by: Stan Bartolomei, Electrical Supervisor Prepared by: Judy Jenney, Purchasing & Warehouse Assistant Coordinated with: Candace Horsley, City Manager Attachment: Bid results Candace~HorsleylCity Manager BID RESULTS 4 / 0 AWG ALUMINUM, 15 KY, XLPE INSU~TFD CA_mn~. Champion Wire & Cable Hendrix % Stephens, McCarthy & Associates The Okonite Company Manco Pirelli Cable Corporation Wesco $6,285.79 $7,812.34 No Bid No Bid No Bid No Bid AGENDA SUMMARY REPORT ITEM NO. 6c DATE: April 18, 2001 SUBJECT: AWARD OF BID FOR PURCHASE OF PATROL VEHICLE IN THE AMOUNT OF $24,599.30 TO ESPOSTI AUTO DEALERS Included in the Fiscal Year 2000/2001 budget is the purchase of two patrol vehicles for the Police Department at an estimated cost of $28,000 each. In March of this year the Police Department submitted Requests for Proposals (RFP) to 11 vehicle vendors, including all local car dealers for the purchase of a new patrol car according to State of California Specifications for Police Vehicles with preferred additional optional items desired by the Department. Bids were opened April 9th, 2001, with three responses. All three vendors met the specifications provided in the RFP and Esposti Auto Dealers had the lowest bid, at $24,599.30 including sales tax. The bids are: 1. Esposti Auto Dealers, Geyserville, CA $24,599.30 2. Harper Motors, Eureka, CA $25,678.18 3. North Lake Ford & Mercury, Lakeport, CA $25,761.32 Staff recommends that Esposti Auto Dealers be awarded the bid for one Police vehicle in the amount of $24,599.30. RECOMMENDED ACTION: Award bid for one Police vehicle to Esposti Auto dealers, in the amount of $24,599.30 ALTERNATIVE COUNCIL POLICY OPTION: Reject bids and provide direction to Staff. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Ukiah Police Department Chris Dewey, Police Captain Candace Horsley, City Manager and John Williams, Police Chief None APPROVED: Candace'I--Iorsle/}, ~it~Manager 6d ITEM NO.' DATE: April 18, 2001 AGENDA SUMMARY RE PORT I I , i ~ i I i i _ , i j i. I i i ii i I , [ jlli i I ii i SUBJECT: AWARD OF BID FOR POWER POLE INSPECTION AND TREATMENT CONTRACT TO OSMOSE, INC. IN THE AMOUNT OF $20,000. A Request for Quotation through the formal bid process was sent to two specialized companies for the performance of Power Pole Inspection and Treatment in accordance with Public Utilities Commission (PUC) Guidelines for Electrical Utility Construction, General Orders 95 (Rules for Overhead Electric Line Construction), 128 (Rules for Construction of Underground Electric Supply and Communication Systems), and 165 (Inspection Cycles for Electric Distribution Facilities). Two bids were received and opened by the City Clerk, on April 4. The bids were evaluated by the City Electric Department staff. Osmose, Inc. of Phoenix, Arizona submitted the more acceptable and overall lower cost bid complying with the Electric Department's intent for the scope of this contract. The choice of the recommended bidder was based not only on a lower overall cost for visual inspection, sounding and boring, and internal treatment of poles, which will comprise the majority of work intended by the Electric Department, but also on the bidder's possession of the specified Class D12 (Synthetic Products) Engineering License and a complete bid proposal for fiber wrap reinforcement which the Electric Department may elect to have done. The competing bidder elected not to supply a bid for this portion of the work. Power Pole Inspection and Treatment has been budgeted in the 2000/2001 fiscal year in Account Number 800.3728.250.000. Sufficient funds are available. RECOMMENDED ACTION: Award bid to Osmose, Inc. for Power Pole Inspection and Treatment in the amount not to exceed $20,000. ALTERNATIVE COUNCIL POLICY OPTIONS: Reject all bids and provide direction to staff. Citizen Advised: N/A Requested by: Stan Bartolomei, Electrical Supervisor Prepared by: Paul Ammendolia, Electrical Engineering Technician Coordinated with: Candace Horsley, City Manager Attachments: 1. Bid results 2. G.Oi~.~5 Inspection Guidelines l.l I Il I .l lJ I I I I I Il%, Il I Ill I I Ill J Il I l~ I I I . Ill I Ill ) I . J · I 111 lJ ' . I ! 11 I 11 11 Candace Horsle], ~±~c'~ Manager 0 0 0 · · ri ~ ..~ o o ! o ~ o · o 0 0 0 0 0 0 0 lC) o 0 0 0 0 0 0 ~ 0 0 0 0 0 ~ m 0 m 0 0 0 0 0 0 '~ o o o o · E~ 0 U -~-t lid 0 o o 0 0 o 0 o o 0 0 ,i o o ffi o ~ ~ "0 0 ~ Ill · 0 0 0 ~ ~ [0 ,.~ ~ ~ o ~ ~ ~ ~ o o ·  ~ ~ ~ ~ -~ u 0 · ~ ~ 0 ~ U O ~ ~ ~-~ -~ 0 ~ 0 · U · · · ~ 0 ~ ~ ~ ~ ~ O ~ ~ 0~ 0 ~ ~ o~ o · · O o o~ ~ · ~ o m m 0 ~ AGENDA SUMMARY REPORT ITEM NO. 6e DATE: April 18, 2001 SUBJECT: AWARD OF BID FOR THE PURCHASE OF DESKTOP COMPUTERS, COMPUTER SERVERS AND SOFTWARE TO DELLCOMPUTER CORPORATION IN THE AMOUNT OF $59,832.80. SUMMARY: On November 15,2000 the City Council held a public hearing and approved a spending plan for the California Law Enforcement Equipment Grant Program (Fund 205). As part of the spending plan, the Police Department requested funding for upgrading departmental computers. Staff prepared specifications and bids were sent to computer vendors with seven responses received. Staff compared and analyzed the proposed bids and determined that Dell Computer Corporation met every specification and provided the lowest bid. The bids were: Company: Desk Top Servers Software CDW-G $42,254.15 no bid no bid Compaq $41,760.00 $17,470.00- does not meet spec's. Dell Computer Corporation $30,058.00 $24,691.32 $2,257.17 Gateway $30,863.70 no bid $3,130.50 IBM $34,117.48 no bid no bid Total Corporate Services $ 50,480.00 $36,143.00 $3,760.00 Western Blue $36,583.00 $36,805.86 $3,113.70 Staff recommends that Dell Computers be awarded the bid for 20 desktop computers, 2 servers, and associated software for a total purchase price of $59,832.80. Appropriate funding is budgeted in account 205.2001.800.000. RECOMMENDED ACTION Award bid for 20 desktop computers and 2 servers to Dell Computer Corporation in the amount of $59,832. ALTERNATIVE COUNCIL POLICY OPTION: Reject bids and provide direction to staff. Citizen Advised: N/A Requested by: Police Department Prepared by: Chris Dewey, Administrative Captain Coordinated with: Candace Horsley, City Manager and John Williams, Police Chief Attachments: None APPROVED: Candace Horsley, C'~Manager AGENDA SUMMARY ITEM NO. DATE: April 18, 2001 REPORT SUBJECT: ADOPTION OF RESOLUTION APPROVING THE PARCEL MAP FOR MINOR SUBDIVISION 00-43 AND ACCEPTING ON BEHALF OF THE PUBLIC THE PUBLIC UTILITY EASEMENTS OFFERED FOR PUBLIC USE SUMMARY: Submitted for the City Council's adoption is a Resolution approving the Parcel Map for Minor Subdivision 00-43 and accepting on behalf of the public the public utility easements offered for public use as shown on the Parcel Map. The easements are being accepted in accordance with Section 8304 of the City Code. Minor Subdivision 00-43 was approved at the City Engineer's meeting held on November 21, 2000. This Minor Subdivision divided one parcel into three parcels situated along the east side of North State Street. The resulting parcels are 0.42 acres, 0.73 acres and 0.77 acres in size, and are located at 955 North State Street, opposite Magnolia Street. The public utility easements are shown as the cross-hatched areas on the attached map, Attachment 2. The City Engineer, Coastland Civil Engineering (under contract with the City), has reviewed the map and has found it acceptable for City Council's approval and recording. Adoption of the attached resolution (Attachment 1) will accept the public utility easements shown on the map. Pursuant to Section 66474.1 of the Subdivision Map Act, a legislative body shall not deny approval of a final or parcel map if it has previously approved a tentative map for the proposed subdivision and if it finds that the final or parcel map is in substantial compliance with the previously approved tentative map. The resolution is the legal vehicle to accept the public utility easements. RECOMMENDED ACTION: Adopt Resolution approving the Parcel Map for Minor Subdivision 00-43 and accept on behalf of the public the public utility easements offered for public use. ALTERNATIVE COUNCIL POLICY OPTIONS: None. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Leo and JoAnn Cortina Diana Steele, Director of Public Works / City En~qineer~ .~ Rick Seanor, Deputy Director of Public Works~ Candace Horsley, City Manager 1. Resolution for Adoption 2. Reduced Copy of Parcel Map for Minor Subdivision 00-43 APPROVED: (~and-ace Horsley, Cit~Manager RESOLUTION NO. 2001- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING THE PARCEL MAP FOR MINOR SUBDIVISION 00-43 AND ACCEPTING ON BEHALF OF THE PUBLIC THE PUBLIC UTILITY EASEMENTS OFFERED FOR PUBLIC USE WHEREAS, Minor Subdivision 00-43 was approved at the City Engineer's meeting on November 21, 2000; and WHEREAS, the City Engineer has reviewed the Parcel Map and has approved the map for recording. NOW, THEREFORE, IT IS HEREBY RESOLVED, that the City Council of the City of Ukiah approves the Parcel Map for Minor Subdivision 00-43 and accepts on behalf of the public the public utility easements offered for public use. The City Council hereby directs the Mayor to execute the City Council statement on the Parcel Map. PASSED AND ADOPTED this 18th day of April, 2001 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Phillip Ashiku, Mayor Marie Ulvila, City Clerk Resolution No. 2001- Page 1 of 1 m~ - tgi. 17' ~)OK t~60.R., p~F. 457. ~.C.R. i.~Ro °~o uJ ~ - AGENDA SUMMARY REPORT 6g ITEM NO. DATE: April 18, 2001 SUBJECT: ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM - DESIGNATING THE CITY MANAGER AS THE AUTHORIZED REPRESENTATIVE In its 2001 appropriations (Public Law 106-398), Congress allocated $100 million to the Federal Emergency Management Agency (FEMA) to provide assistance to firefighters. This assistance will be awarded directly to local fire departments based on a competitive basis. FEMA has designated six categories of eligible expenditures during this fiscal year: 1 ) provide funds to train firefighting personnel; 2) establish wellness and fitness programs for firefighting personnel; 3) purchase firefighting vehicles; 4) purchase firefighting equipment; 5) purchase personal protective equipment; and 6)fund fire prevention programs. Applicants may apply for grants in any two of the six categories, but the maximum amount an applicant may be awarded is $750,000 during any fiscal year. The Department is proposing applications not exceeding $100,000 from categories 1 and 6. As part of the application process, applicants must demonstrate financial need and articulate the benefits to be derived from the grant funds. Grantees must share in the cost of the funded project. Grantees who serve jurisdictions of 50,000 or fewer residents are required to provide a non-Federal cost-share of 10%, which can be in kind services or cash. Grantees must agree to maintain expenditures at the average of their department's expenditures in the selected grant categories from the previous two fiscal years. These grants are intended to supplement, not supplant, a fire department's current budget. The grantee must agree to provide information to the National Fire Incident Reporting System (NFIRS) during the period of assistance and must provide a report to the Director of FEMA regarding how the assistance was used. The application package was published on March 30, 2001, with a submittal deadline of May 2. Evaluation panels will review applications for the six grant categories in May and June and awards will be made by September 30. The Ukiah Fire Department is preparing two grant proposals: one for training in firefighter safety and survival (approximately $56,000) and the other to provide smoke detectors for infants and the elderly ($44,000). A $10,000 local match will thus be required. Though formal action by the City Council approving the applications is not necessary, FEMA does require the governing body to designate an authorized representative for the grant program. The City Manager is most appropriate for this assignment. RECOMMENDED ACTION: Designate the City Manager as the Authorized Representative for the Assistance to Firefighters Grant Program. ALTERNATIVE COUNCIL ACTION: Determine another Staff position is more appropriate as the authorized representative and make that designation. Citizen Advised: N/A Prepared by: Dan Grebil, Interim Fire Chief Coordinated with: Candace Horsley, City Manager Attachments: None APPROVED: Canda~e Horsiey,-City/~anager 6h ITEM NO. DATE: Ar~ril 18. 2001 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF LETTER OF SUPPORT FOR MENDOCINO COUNTY YOUTH PROJECT'S GRANT APPLACTION FOR FUNDS FROM THE DEPARTMENT OF HEALTH AND HUMAN SERVICES. SUMMARY: Karin Wandrei, the Executive Director of the Mendocino County Youth Project (MCYP), has requested a letter of support from the Ukiah City Council for a $200,000 grant from the Department of Health and Human Services, Administration for Children and Families. The grant is the source of core funding for MCYP's SHARE Program (Shelter Housing Assistance in Runaway Emergencies). MCYP has received this grant for the past 17 years, and to their knowledge, is not sought after by any other agency in Mendocino County. The grant deadline is the end of April 2001. RECOMMENDED ACTIONS: Approve the letter of support for the Mendocino County Youth Project's grant application for funds from the Department of Health and Human Services. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Do not approve the letter, and provide direction to staff. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Karin Wandrei, Executive Director of the Mendocino County Youth Project Sage Sangiacomo, Community Services Supervisor Candace Horsley, City Manager Larry W. DeKnoblough, Community Services Director 1. Mendocino County yOuth Project's SHARE program description. 2. Draft letter for Mayor's signature. Candace Horsley, City~anager '04/10/2001 10:56 707-463-4917 MCYP PROJECT DESCRI/rFION SUMMARY PAGE 02 Applle.m Nme: Mmdocino County Youth l~toj=ct Project TMe: ~ S~ ~ ~&~ yo~ md ~ ~~ ~r ~ 23 ~, r~~ $200,000 ~om ~e D~~ ~ H~I~ ~d H~ l~e ~ ~ ~Mm~, ~~a ~d ~e uo~~ ~ ~S~ C~. MC~ pr~ to ~ ~s by ~o~ a ~ ~ s~ to yo~ ~d ~ ~!i~, ~d~ a 24 how h~e, t~ra~ ~t~, yo~ ~~ ~~~ ~d r~, ~d ~~. Sh~ ~ pro~ ~o~ a ~~~ n~ork ofh~ boa h~ ~ fa~~ ~W pla~~. ~~ a ~~ of Ba~c C~ ~~ ~~ ~m D~/A~ ~ MC~ ~s ~ r~~ for ~e pa~ 1 ~ y~s, MC~ ~ ~ able to ~~ to ~ate ~ o~y pr~ ~y ~ ~ay ~d ho~s y~ ~ ~ ~~ ~ Mendo~o Co~, ~s pr~ ~ ~ ~d a ~ ~_~E~, ~s ~r~ ~ ~-h~ ~rk~s ~o p~ ~e f~o~g ~~: o~~ ~ pl~z ~d a ~ ~ ~o~a~s~ ~. ~e ~c ~ ~~ ~ ~~ to ~ ~t~ ~o o~ ~ S~ ~& ~ (a~ by D~/AC~ ~ 1997 ~d 20~), s~I-ba~ p~v~ ~~fi~ ~d ~ M~~ H~~ ~fi~ proj~ ~ ~ ~ of~$ ~~ ~ ~~ ~r. ~s ~l ~1~ ~1~~ ~~ ~ a~~ a plm of a~ f~ ~ o~~ ~ to pm~ a ~ r~ of ~~ to ~ ~ ~ ~ ~~ r~ ~e n~ of ~ h~ ~ ~o ~ r~ probl~ ~~y ~ h~~ yo~ ~p~ for ~~~ ~~ ~. 300 SEMINARY AVE., UKIAH, CA 95482-5400 · ADMIN. 707/463-6200 · PUBLIC SAFETY 463-6242/6274 · FAX # 707/463-6204 · EM,AiL: ukiahcty®jps.net · April 19, 2001 Department of Health and Human Services Administration for Children and Families 1225 Jefferson Davis Hwy. Suite 415 Arlington, VA 22202 To Whom It May Concern: The Ukiah City Council is pleased to offer this letter of endorsement for the Mendocino County Youth Project's SHARE Program (Shelter Housing Assistance in Runaway Emergencies). Mendocino County Youth Project is committed to serving the special needs of at-risk youth and works closely with law enforcement, school districts and social service organizations to provide effective programs that support the development of healthy children. For the past 23 years, the SHARE Program has provided crisis care and out-reach services for runaway and homeless youth and their families. This is the only program in Mendocino County providing these vital services. The Ukiah City Council unanimously supports the application of the Mendocino County Youth Project to obtain funding for the SHARE Program. Thank you for your continued commitment. Sincerely, Phillip Ashiku Mayor cc: Mendocino County Youth Project 'We Are Here To Serve" AGENDA SUMMARY ITEM NO. Sa DATE: ApH[ 18, 2001 REPORT SUBJECT: APPROVAL OF AGREEMENT WITH UKIAH COMMUNITY CENTER FOR GROUND LEASE OF A PORTION OF ASSESSOR'S PARCEL No. 002-281-27 and 15 IN ORDER TO OPERATE A COMMUNITY GARDEN AND AUTHORIZATION OF CITY MANAGER TO EXECUTE AGREEMENT The Ukiah Community Center (UCC)has been acting as lead agency for the Mendocino County Hunger Task Force (HTF). The Task Force was formed in response to a recently published report titled "Hunger in Mendocino County" with the charge of creating and addressing solutions to the issues of hunger identified in the report. The HTF identified community gardening as a key activity which would directly address the issue of alleviating hunger and nutrition through personal food production and direct distribution. Staff has been working with Community Center Executive Director, Laura Golina de Lovato to identify sites and ways in which the City of Ukiah can participate in this effort. As a result of staff's discussions with Ms. de Lovato, a potential site which could support a community garden has been identified. The proposed site is the undeveloped portion of the Museum property, directly between the east boundary of the Museum parking lot and the railroad tracks with a 120 foot wide strip extending south to Cleveland Lane. A map of the site is included for the Council's review as Exhibit "A" of the proposed lease. (Continued on Paqe 2) RECOMMENDED ACTION: Approve ground lease with Ukiah Community Center for a portion of Assessor's Parcels 002-281-27 and 15 and authorize City Manager to execute Agreement. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine agreement with UCC requires revision and approve as revised. 2. Determine approval of Agreement with UCC is inappropriate at this time and do not move to approve. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Yes Ukiah Community Center Larry W. DeKnoblough, Community Services Director~LL,C'O Candace Horsley, City Manager 1. Proposed Lease 2. UCC Proposal Candace Horsley, City Mana~,~, LD/ZlP UCCGARDEN.ASR This property is not planned for any use by the City in the near future and has been vacant for several years. In addition, it has become a gathering place and overnight campsite for transients leading to public safety concerns and undesirable activities occurring in the adjacent Carpenter Park and Grace Hudson Museum. The portion of the property extending to Cleveland Lane had become overgrown with berries, shrubs, and diseased trees. As development of the housing project south of Cleveland Lane progressed to completion, these conditions became an increasing concern to the families living in the new homes. In recent weeks, volunteers working with the UCC have significantly cleaned up the property by removing the dead trees, overgrowth of berries and shrubs, trimming the healthy trees, and removing the miscellaneous debris dumped on the property. These efforts have greatly enhanced the public safety of the area through increased visibility and removal of hazards to children playing in the area. A significant contribution towards cleaning up the site has also been through the efforts of the Ukiah Police Department's Community Policing Program who have coordinated with the volunteers and increased regular patrol of the area for transients. The Community Services Department will be installing a gravel driveway through the property which will provide access for the Police Department to continue patrolling the site. Staff has already noted a marked improvement in Carpenter Park through reduced gathering of daytime transients engaging in use of alcohol and other drugs and a reduction of related paraphernalia which Parks staff regularly found in the Park. UCC has submitted a formal proposal for use of the site which is provided for the Council as Attachment #2. The proposal incorporates the Hunger Report and a listing of the various groups and individuals participating in this project. One key group included in the proposal is the neighborhood homeowners who are interested in developing a green space and pocket park on the property fronting Cleveland Lane. Staff has spoken with several of the neighbors in this area in the past and it has been their desire since the homes began construction to utilize this property for this purpose and giving the families in the neighborhood a place to gather. Maintenance and supervision of the site has been a concern due to the City's staffing limitations, however, the proposal by UCC would resolve that issue. Several community gardens on City property have been attempted in the past with limited or temporary success. The difficulty has been establishing long-term and consistent management to organize and perpetuate efforts from season to season. As an established non-profit with an extended record of successful provision of services in Ukiah, staff believes the UCC provides an excellent and dependable solution to the project management issue. UCC also houses the Food Bank, which gives it the network and facility for effective distribution of the food produced on the site. The Lease proposed by staff provides for a month to month occupancy so that should the City Council determine another use is required for the site or the project is no longer appropriate, the agreement could readily be terminated and the garden be relocated. The value of the agreement is for one dollar per year and UCC would be responsible for all terms and conditions. Staff believes the proposal is a rare opportunity for the City to participate in a valuable program by utilizing a currently unused resource to address a significant issue in our community with a proven partner and a broad base of support. For these reasons, staff is recommending approval of the agreement with Ukiah Community Center for a ground lease of a portion of Assessor's Parcel Nos. 002-281-27 and 15. LEASE AGREEMENT This Lease, made this 1 st day of ,2001, by and between the City of Ukiah, State of California, acting by and through its City Council, hereinafter referred to as "Lessor" and the Ukiah Community Center a non-profit corporation organized and existing under and in compliance with the laws of the State of California and its officers, hereinafter referred to as "Lessee." RECITALS: 1. Lessor has the authority contained in Government Code { {37380 and 37395 and does determine that the use of certain property owned by the Lessor is not required for its use at this time and is available for Lease, and 2. The use of said property by the Lessee would be and is beneficial for the citizens ofthe City of Ukiah. 3. Lessee understands that should Lessor require use of the subject property is temporary and should at anytime in the LEASE AGREEMENT 1. LEASE. The parties hereto agree that on the terms and conditions hereinafter expressed, Lessor does hereby let to Lessee and Lessee does hereby hire from Lessor a portion of Assessor's Parcel #002- 281-27& 15 as more specifically described on the attached "Exhibit A". 2. TERM. The term of this Lease is on month to month basis commencing on the date set forth above. 3. RENT. As rent for the term hereby demised, Lessee agrees to pay to Lessor the sum of One Dollar ($1.00) per year in full consideration hereof for the use of said property. 3.1. Lessee specifically represents that it does not intend to make a profit on the use of the leased premises. Ail income derived from use of the leased premises shall be used exclusively to sponsor or promote community gardening on the leased premises or for improvements to the leased premises. 3.2. Lessee shall maintain regular books of account which it shall make available to Lessor upon demand for inspection or audit. 4. USE AND IMPROVEMENTS. Lessee hereby agrees to install all permanent improvements which shall become part of said property and title to said improvements shall be vested in the Lessor upon termination of this Lease except as set forth herein. -1- 4.1. Lessee shall use the leased premises exclusively as a community garden under the Lessee's sponsorship and supervision. 4.2. Improvements, excavations, removal of any trees, brush, grass or improvements and other modifications to the property shall be the sole responsibility of Lessee and shall be approved by Lessor prior to conducting work 4.3. Lessee and any parties or groups associated with the sponsored activity on the property shall comply with the" Rules of Conduct" as established by the City Manager. 4.4. Lessee agrees to keep the premises and all improvements in good repair and order and to bear the full cost for maintenance of all improvements. 4.5. Lessee shall acquire the necessary and required permits from the appropriate regulating body for the development proposed under this lease. 4.6. Lessee is responsible for the relocation, alteration, removal, construction, reconstruction of any municipal or private facilities, structures or utilities existing on leased premises which are presently in use or abandoned. 4.7. Lessee shall insure that no alcoholic beverages are possessed or consumed on the leased premises at any time. Lessee shall not use or permit the leased premises to be used except in full compliance with all rules, regulations, laws or ordinances of the City of Ukiah and the State of California. Lessee shall not permit use of the property for any reason after the hour of 10:00 p.m. Lessee shall not permit vehicles to park on the premises between the hours of 10 p.m. and 8 a.m., and shall properly post the premises in accordance with Vehicle Code requirements. 4.8. Lessee shall furnish at its sole expense all utilities necessary for use of the leased premises, including, but not limited to, water, sewer service, electricity, natural gas, and garbage collection. 5. ASSIGNMENT. Lessee will not assign this Lease or any interest therein and will not let or underlet the said premises or any part thereof without the prior written consent of the Lessor. 6. INDEMNIFICATION AND INSURANCE. 6.1. Lessor shall not be liable for and is free from the cost of any damages for personal injury or property damage resulting from the use made by Lessee of the demised premises, any defective condition or faulty construction of the demised premises existing at the time of letting or arising thereafter and Lessee covenants and agrees to indemnify and save harmless said Lessor and its officers, agents and employees from and against any and all liability, loss, cost, or other obligation, including reasonable attorney's fee, on account of or arising out of any such injuries or losses however occurring. -2- 6.2. Lessee covenants and agrees during the life of this Lease at Lessee's sole expense to comply with the requirements of Exhibit B, Insurance Requirements for Lessees (No Auto Risks), attached hereto and incorporated herein by reference. 6.3 Notwithstanding the provisions of Exhibit B requiring Lessee to procure workmen's compensation insurance, Lessee need not procure such insurance provided all of the fol- lowing conditions are met: a. It maintains its status as a non-profit tax exempt organization; b. It's Board of Directors takes no action to designate any person providing services or work to the organization as its employee; and c. All persons performing services for the organization do so strictly as volunteers without receiving any compensation whatsoever. Lessee shall immediately notify Lessor if it fails to meet all of the conditions of this paragraph 6.3 and shall immediately thereafter comply with the workmen's compensation provisions of Exhibit B. 7. TERMINATION. 7.1. This Lease or any renewal thereof, may be cancelled for any reason by either party on thirty (30) days written notice to the other party. 7.2. Lessor can cancel this Lease immediately for any breach of this lease by Lessee, including but not limited to failure to provide insurance 8. ATTORNEY'S FEES. Lessee shall pay Lessor its reasonable costs and attorneys fees if Lessor prevails in any legal action to enforce any of the terms of this Lease. 9. TIME OF ESSENCE. Time is of the essence of this agreement. 10. WAIVER. City's waiver of any default in Lessee's performance of any condition of this Lease, including the obligation to pay rent, shall not constitute a waiver of remedies available for a subsequent breach of the same or a different condition of this Lease. Acceptance of subsequent rental payments from Lessee or its assignees shall not constitute a waiver of the failure of Lessee to pay rent or obtain prior approval to an assignment of this Lease. -3- 11. NOTICES. Any written notice required hereby shall be deemed sufficient when placed in the United States mail, postage prepaid and addressed as follows: TO LESSEE: TO CITY: Ukiah Community Center 888 North State Street Ukiah, CA 95482 City Manager Ukiah Civic Center 300 Seminary Avenue Ukiah, CA 95482 12. PARAGRAPH HEADINGS. Paragraph headings are included for the convenience of the parties and are not intended to define or limit the scope of this Lease. 13. PREVIOUS AGREEMENTS. Any and all existing statement or agreements, whether oral or written, or renewals thereof, between the parties hereto, covering the same subject matter, are hereby cancelled and superceded by the terms of this Lease, and such prior agreements, statements or understandings shall have no further force or effect. 14. DUPLICATE ORIGINALS. This Lease may be executed in one or more duplicate originals bearing the original signature of both parties and when so executed any such duplicate original shall be admissible as proof of the existence and terms of this Lease. Entered on the date first written above. CITY OF UKIAH ATTEST: By: City Clerk UKIAH COMMUNITY CENTER By: It's Ld/C UCCGarden.agr -4- ® ,021 ~ .lOd 'jOel I I I I I:~ I I bl 'y cl ' ~ 'bi ; ' , ' ~' · · ' 8 - ~;z - ,, "' C Il A P T E R F I V E E×hibit ~'8'~ INSURANCE REQUIREMENTS FOR LESSEES (NO AUTO RISKS) Lessee shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the Lessee's operation and use of the leased premises. The cost of such .insurance shall be borne by the Lessee. · Minimum Scope of Insurance Coverage shall be at least as broad as: 1. Insurance Services Office Commercial General Liability. coverage ("occurrence' form CG 0001). 2. Workers' Compensation insurance as required by the State of California and Employer's Liability insurance (for lessees with employees). 3. Property insurance against all risks of loss to any tenant improvements or betterments. Minimum Limits of Insurance Lessee shall maintain limits no less than: 1. General Liability: $1,000,000 per occurrence for' bodily inj'ury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, 'either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2. Employer's Liability: $1,000,000 per accident for bodily injury or disease. 3. Property Insurance: Full replacement cost with no coinsurance penalty provision. Deductibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Lessee shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses. Other Insurance Provisions The general liability policy is to contain, or be endorsed to contain, the following provisions: 1. The City, its officers, officials, employees and volunteers are to be covered as insureds with respect to liability arising out of ownership, maintenance or use of that part of the premises leased to the lessee. 2. The. Lessee's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Lessee's insurance and shall not contribute with it. Insurance R'~lut rements in Contracts 27 C Il A P T E R F I V E ,, 3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled, except aft_er thirty (30) days' prior written notice by certified mail, return receipt requested, l~as been given to tile City. Acceptability of Insurers -Insurance is to be placed with insurers with a current A.M. Best's rating of no · less than A:VII. Verification of Coverage_ Lessee shall furnish tile City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements should be on forms provided by the City or on other than the City's forms, provided those endorsements or policies conform to the requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time. Insurance R~iuirements in Contracts 28 Proposal to the City of Ukiah for a Community Garden to be located On City of Ukiah property between Clay St. and Cleveland Lane Submitted by the Ukiah Community Center Contact: Laura Golino de Lovato, UCC Executive Director BACKGROUND When the report "Hunger in Mendocino Countyl'' was published early in 2000, a taskforce was created to address solutions to the issues of hunger in our county. The Mendocino County Hunger Task Force (HTF), made up of agency representatives, community individuals, business owners and business representatives, and school and government representatives, identified four areas of focus and created subcommittees for each one. Gardening and gleaning (gathering excess produce for donation to food banks and soup kitchens) were identified by the HTF as important community-based activities related directly to the alleviation of hunger, while concurrently providing an avenue for community building. The HTF believes that community gardens located in neighborhoods, schools, senior and community centers, etc. could provide a wealth of fresh produce (extremely important for its high nutritional value) to the clients served by the food distribution agencies. The Community Gardening and Gleaning Subcommittee created a list of recommendations (attachment "A") for outreach and action. A primary focus of this sub- committee has been to identify sites for possible community gardens in "public" areas and neighborhoods. School gardens are already being created throughout Ukiah schools, but access to these gardens is often restricted because of their location on school grounds. This subcommittee, with the help of the City of Ukiah, has been successful in identifying the site for a pilot community garden. PROJECT OVERVIEW The proposed pilot community garden will be located on City property behind the Sun House Museum, between Clay St. and Cleveland Ave. (see "Attachment B"). The property is currently unused, and consists of a small wooded area to the south with a "creek" running along one side, and a large field bounded by the railroad tracks and fencing. The adjacent neighbors include a medium density housing area on Cleveland Ave., a mobile home park to the east, a single-family home and an industrial area to the north, and the parking lot of the Sun House to the west. The plan for this site is to incorporate the existing natural features (woods, creek, open area) into a garden that will include areas for growing produce and flowers, a park ~ The report was compiled by the University of California Cooperative Extension and the Redwood Empire Food Bank in conjunction with the food banks, soup kitchens and food closets throughout Mendocino County. area, a native plant area, a small fruit and nut tree orchard, and an area where participating gardeners can have their own plots (see Attachment "C'). At least 50% of the produce grown in the larger plots will be distributed to soup kitchens and food banks. The park areas will serve the neighborhood residents as well as the participating gardeners. In fact, neighbors will be urged to become participating gardeners, although participation will not be restricted to immediate neighbors. The site will be a classroom and learning center for those interested in gardening, including children. This garden will also be a model for organic gardening practices including the French Intensive and biointensive techniques for high yield in small areas, use of natural pest defense such as ladybugs, permaculture techniques, and closed-bin composfing Issues of access, security, and small tool storage will be determined by agreements with the City and the participants. The Subcommittee is recommending that a low fence of recycled wood be built around the perimeter of the growing areas to deter passers-by from walking over and through planted beds. The fence will be covered with a mixture of flowering and fruiting vines to incorporate it into the landscape. The Subcommittee also recommends that a small storage shed be build to store hand tools, seeds, watering cans, etc. and that the shed have a padlock to prevent stealing. GOALS AND OUTCOMES The primary goal of the garden project is to raise awareness about hunger in our county, and to solidify the connection with home and small-scale gardening and hunger alleviation. But the intent goes beyond providing food to providing residents with an opportunity to get involved with each other, with their neighborhood, with their greater community and the issue of hunger, and to assist in a beautification project. We also hope that gardening activity and neighborhood involvement on this site will deter people from camping, "partying," or illegally dumping on the property. The Subcommittee is under no delusions that deterring this kind of behavior will be easy, but rather identifies it as a goal and a reality of the site. Tangible and measurable outcomes will include the amount of produce and flowers produced2, neighborhood usage of both the park portion and the garden portion of the site, a decrease in the "inappropriate" usage of the site, certification of the site as organic by the California Certified Organic Farmers (CCOF), and the viability of the site as a long-term project. To address the issue of people camping on the property, the Ukiah Community Center (UCC) will also do outreach to any homeless persons on the property to inform them of alternatives available to them. The UCC will also serve as the administrative and coordinating agency for the project, providing access to funding, volunteer registration, coordination with partners, and general oversight. 2 Flowers and foliage grown at this garden site will be donated to hospitals, assisted living centers, and senior centers. PARTNERSHIPS The primary partners for this project will be the HTF, the UCC, the City of Ukiah and the immediate neighbors. Other partners currently involved include representatives of MCOE and Ukiah Unified School District, KZYX&Z Public Radio, River Oak Charter School, Plowshare Peace and Justice Center, Ukiah Farmer's Market, many community volunteers, the Mendocino Environmental Center, Planting Earth Activation and the Butler Cherry Project. We are also seeking to create partnerships with the Sun House and the Sun House Guild, Real Goods Solar Living Center, and gardening clubs and related associations in the greater Ukiah area. SUMMARY The proposed community gardening project is one that the HTF and the Community Gardening and Gleaning Subcommittee believe is a model project that will integrate hunger alleviation methods with community building. With the participation of the Ukiah Community Center as the lead agency, we also believe that the project will be viable, successful, and replicable. Because of the number of people involved we believe our outreach efforts for project support (donations of products, tools, funds, and volunteers) will also be successful. We hope that the City of Ukiah will accept this proposal as a starting point for discussion of this and furore gardening projects. We look forward to working with the City to create a use agreement that will address the details of project operations, as well as any other issues related to the project. Thank you for your time and attention to this proposal. Hunger in Mendocino County: A Comprehensive Study of the People Seeking Food Assistance University of California Cooperative Extension - Mendocino County REDWOOD EMPIRE FOOD BANK Executive Summary ! The University of California Cooperative Exten- sion has been conducting hunger surveys through- out the state since the mid-1980's. During the summer of 1999, Redwood Empire Food Bank and University of California Cooperative Exten- sion - Mendocino County staff met to determine the feasibility of conducting the first-ever compre- hensive hunger survey in the county. With the cooperation and assistance of local food banks and meal programs, interviews of recipients at food distribution sites were conducted. Key findings from the recipient surveys include' - Children represent 36% of those receiving food assistance, while seniors represent 9%; Table of Contents Page' Executive Summary 1 Acknowledgments 2 Introduction 3 Recipient Survey Findings 5 Agency Survey Findings 9 - Mendocino County Hunger Profile 10 Recommendations 12 References & Other Links 15 ' Definitions 16 ' - A job is the primary source of income for 30% of households, while the overall monthly income for recipient households is $784; - The average monthly rent expense is $392 for recipient hous6holds paying rent; - 20% of recipients have no health insurance, and 28c~ are putting off medical or dental care because they can't afford it; - Only 29% of recipients are receiving food stamps. As for the key hunger indicators, 10.8% of children "sometimes" or "often" go to bed hungry, according to their parents, while 35.9c~ of parents go without food "sometimes" or "often" so their children can eat. Overall. nearly half of all recipients are concerned about where their next meal is coming from. Agencies that provide food assistance were also surveyed. The findings from these surveys indicate the need for more resources (especially funding and food) in order to meet the steady demand for food assistance. Two-thirds of the agencies surveyed indicated that they are facing problems that threaten continued operations, with primary problems being the lack of stable funding or the need to expand or move to a new site. A Hunger Study Committee was formed of representatives from business, government, educa- tion, and nonprofit organizations to review the findings and draft recommendations. Several recommendations, such as seeking funding for new programs like the Senior Brown Bag pro- gram and conducting food stamp outreach, are proposed. Recommendations regarding the food, funding, and infrastructure needs of the agencies currently providing food assistance are high- lighted; however, it is clear that this report raises significant issues that can only be properly addressed with further work. To this end, it is recommended that a Hunger Task Force be formed to both pursue the recommendations and to further study the issues facing both the agencies and the people receiving food assistance. April 1 I, 2000 The publication of Hunger in Mendocino Cotmtv is the result of an effort that began in June, 1999. Many volunteers and community members contributed to make this report a reality. A grant from MAZON: A Jewish Response to Hunger and support from the Redwood Empire Food Bank and the University of California Cooperative Extension - Mendocino County made the publication of this report possible. The principal authors of this report are Michael Flood and Evelyn Conklin-Ginop. Other contributors and editors include Allyne Brown, Mary Buckley, Linda Garcia. Kevin Murphy, Monicka Guevara and Jean Larson. Hunger Study Committee Dave Bengston Mendocino County Agricul- ture Commissioner Allyne Brown Savings Bank of Mendocino Cotm~.' Mary Buckley Plowshares Cotntnunitv Dining Room Patti Campbell Mendocino Cotttl~.' Board of Supervisors Bonnie Clinton Mendocino Food and Nutrition Evelyn Conklin-Ginop UC Cooperative Extensi,on (UCCE) April Cunningham North Coast Opportunities Linda Edgington UCCE - 4-H Michael Flood Redwood Empire Food Bank Kathy Kelley Hon. Virginia Strom-Martin's office Loft Loupy UCCE- FSNEP Carolyn Magliulo Oak Manor School Jim Marill Willits Community Services Food Bank Jim Mastin Mayo~; Cio' of Ukiah Kevin Murphy Ukiah Cornmunitx Center Food Bank Kathy Neff Our Daily Bread Michael Pina Round Valley Indian Tribal Center Sharon Ruddick Pear and grape grower Richard Shoemaker Mendocino Counh, Board of Supervisors Rosie Stamper North Coast Opportunities Ella Stewart Mendocino Food and Nutrition Betty Touchon Mendocino County Public Health Department, WIC A Hunger Study Committee was formed to review the findings from the surveys. A cross-section of business, government, educa- tion. nonprofit, and community leaders met four times and provided invaluable input to this report. The volunteers ,,,,'ho were trained to interview recipients were Cheryl Branson. Evelyn Conklin-Ginop. Carol Anne Cruise. Jean Harmon, Linda Lee Henry, Timmi Hughes, John Lautze. Gertrude Lynn, Carmen Matus. Dorothy McWilliams, Kevin Murphy. Linda Meyers, Sarah Milligan. Diana Ratliff. Maureen Slack. Moises Sofia. Bonnie Webb. The following community agencies allowed interviews to be conducted at their sites: Anderson Valley Methodist Church, Autumn Leaves, Gualala Emergency Food Assistance Program (EFAP) Site, Hospitality House, Laytonville EFAP Site, Mendocino Food and Nutrition, Nuestra Casa, Plowshares Commu- nity Dining Room, Point Arena EFAP Site, Potter Valley Methodist Church, Sherwood Valley Food Program, Ukiah Community Center Food Bank, Westport EFAP Site, and Willits Community Services Food Bank. Poremba Printing provided in-kind and printing services. Alex Macondray spent considerable time and energy laying out the report. Photos used are in the public domain and were sourced by Al Carniglia. Finally, many thanks to all of the recipients who ?racin~,dv nnrtic'innt~d The University of California Cooperative Extension has been conducting hunger surveys throughout the state .~ince the mid-! 950's. During the summer of 1999, staff from the Redwood Empire Food Bank and the University of California Cooperative Extension - Mendocino County met to determine the feasibility of conducting the first-ever comprehensive h,,nger survey in the county. With the cooperation and assistance of local food banks and meal programs, the trainin~ of volunteer intervie~vers began. The co-sponsors of this study, the Redwood Empire Food Bank and the University of California Cooperative Extension - Mendocino County, hope that this report will provide comn~unity agencies, local government, businesses, religious organiza- tions, and the many people who make up our con~munitv the information needed to grapple wit'h the issue. "What more can we do to alleviate hunger in Mendocino County'?" Ti~c l'indin~,,,. ~I' II,is rcpt~rt rai,,c stylize tt~ti,,h~, questions regarding the future of food assistance prt~.gri, tIll,, ;.tnd lilt: ~iccdx' pct~plc tl~at these programs serve. The findings reinforce the tact that thc isstic t~f hun,.acr is ct~iiplc',:, and tl~c st~lutions to this problem are not necessarily clear and ca,,x'. If tlli,, rcpt)rt can bc it ~,tarting point for it discussion of the problem of hunger in our com- munitx, then all of thc C¢~n~ntlnitics ¢)f '.Xlendocino County will be better served. This study was designed to assess the prevalence of hunger and to gather other demographic information from recipients of food assistance from community agencies. A second part of the study was designed to survey the con~munity agencies serving needy people, including their perceptions and needs. In addition, economic data, government program statistics, and other demographic data were collected from a variety of sources in order to compare the findings to trends in Mendocino County. The recipient findings of this report are based on interviews of 210 randomly surveyed clients of food banks, meal programs, and shelters in Mendocino County. The survey instrument was developed by the University of California Cooperative Extension, and has been pretested. Volunteer interviewers `.vere trained by Red`.vood Empire Food Bank and University of Califor- nia Cooperative Extension staff on the use of the recipient survey instrument, interviewing techniques, and the appropriate recipient selection protocol. To determine the number of interviews conducted at each of the 14 food banks, EFAP sites, soup kitchens and shelters, a stratified random-sampling technique v,'as used, based on geography, agency size, type of service, and proportion of the total clientele served. One hundred and Food Bank: An agency that collects surplus donated food from a variety of sources and then distributes the food directly to needy people or to other smaller agencies which serve people. EFAP Sites: The Emergency Food Assis- tance Program (EFAP) provides United States Department of Agriculture com- modities to programs serving the needy. Distributions tend to be monthly, espe- cially in rural areas, and rely heavily on volunteers to run the sites. Soup Kitchen: A dining room, some- times accommodating hundreds of people, `.`.'here free meals are served. Volunteers typically pla.,,' a major role in preparing and ser`.'ing the meals. ninety surveys were completed at food banks and EFAP distribution sites and 20 surVeys ,.,,'ere completed at meal programs and shelter sites. One hundred and twenty people refused to be interviewed, and there was no discernible common characteristic among those refusing to be interviewed. Interview dates were scheduled from July to September, 1999 in order to obtain a representa- tive sample of food recipients. At the larger sites, intervie`.`.'s `.vere conducted over the course of several days at different times of the month. The .selection of recipients to be interviev:ed wa.,, determined on a random basis using a standard "checkpoint" procedure. In almost all ca.,,es, interx'icx~'s `.*,'ere conducted after recipi- ents, had eaten their meal or received their food ba.skets .so that they did not feel pressured to participate. Recipients `.,,'ho agreed to be inter- viewed were informed that the interviev: v:as confidential and that the}' did not have to respond to an.v question that the.,, did not `.x'ant to ansxver. Some intervie`.vs were conducted in Spanish. The data from tile recipient surveys have a statistical significance of plus or minus 6.8 percent, usin,,= a 95-percent confidence interval. Tile agency survey instrument `.`.'as mailed in October, and agency representatives were asked to return the completed surveys by nlid-November. This survey instrument was also developed by the University of California Cooperative Extension. A ne`.`.' section was added to gather informa- tion about volunteers, resources, and the overall health of the agency. Eleven of the 17 surveys mailed were returned. Recipient Survey Findings The survey of recipients at food banks, EFAP sites, soup kitchens and shelters included ques- tions about the recipient's household as well as questions about other indivi&mls in the house- hold. This section highlights findings about both the households and the individuals within the households seeking food assistance. ti'ho Seeks Food Assistance? · '98% of recipients live in Mendocino County while 2% of recipients are from outside the county. The breakdown by place of residence for recipients living in Mendocino County is: Ukiah/Talmage Fort Bra,,,, Willits Legget/Covelo Mendocino/Albion/Little River Phi lo/Boonville Redwood Valley/Potter Valley Pt. Arena/Manchester/Irish Beach Gualala/Sea Ranch Westport 36.8% 25.4% 11.4% 5.0% 5.5% 4.5% 5.0q/c 2.5% 2.59~- 1.05~ "This country is too grand and glorious for anyone to have to go without." A 63-Year old disabled man whose only income is from social security benefits. He lives alone and has no car. Hopland 0.4c~ ·'Recipients have lived in their city/ town for an average of 17 years. Over- all, 87% of all recipients have lived in Mendocino County for more than one year, while 54% have Ii,led in the county more than 10 years. Length of Residence 10 Years or Longer 5tol0Years ~ · The average household size is 2.9 people, the breakdown of households by composition is: - Families with children -44% - Individuals (living alone)- 33% - Families with no children- 14% 3 to 5 Years 1 to 3 Years Less than I Year 0% 10% 20% 30% 40% 50% 60% - Households of individuals not related · Taking into account all individuals in the recipient households, 36% are children. The break- down for all individuals is: - 10ck are children age 0-5 - 15ck are children age 6-12 - 119'c are children age 13-18 - 55ck are adults age 19-59 - 9ck are seniors age 60 or older · The ethnicity breakdown of recipients compared to the general population is: - White/Caucasian - Latino/Hispanic - Native American - African-American/Black - Asian/Pacific Islander Other Recipients Mendocino County 69.1% 84.4% 15.9% 10.0% 13.0% 3.6% 0.5% 0.6% 0.0% 1.1% 1.5% 0.3% tITtat Are Their Sottrces of htcome? · The average monthly income for recipient households is $784, as compared to the county's overall median household income of $2,614. The breakdown by primary source of income and the average monthly income by source is: - Job 30.0% $874 - SSI/Disability 23.8% $612 - Social Security 14.8% $568 ( ! i ck of these are also receiving pension benefits averaging $454 monthly) -"No Income" - CalWorks ' - Unemployment - General Assistance - Other 12.4% $0 10.0% $502 1.0% $547 1.0% $296 7.0% $481 ,*'For the 29.2% of recipient households receiving food stamps, the average monthly benefit is S 156. In addition, 5.2% of recipients reported receiving an average monthly child support payment of S 180. It'?tat Type of Hottsing Do They Have? · 29ck of all recipient households rent an apartment, while 20% rent a house and another 18ck live in a mobile home, RV, or trailer. Nearly 15% of recipient households own their own home. · Of those recipient households paying rent7 the average monthly rent expense is $392. More than 23% of recipients report no rent expense for the month interviewed. · The overall homeless percentage, when taking into account all individuals in the recipient households, is 11%. · For all recipient households, 34% do not have a car, 33% do not have a telephone, and 21% do not have a refrigerator. [I'here Do They t['ork? · Recipients who are working have a wide range of occupations from Retail Trade (18%) and Service Industry (18%) to Medical Field (15%). For unemployed recipients, the two most common occupations are Service Industry (41%) and Construction/Trades (25%). Ho,v Often Do Th0' Go Httngr. l'? · 10.8% of children in recipient households "sometimes" or "often" go to bed hungry, according to their parents. How often do you think about where your · 35.9%. of parents with children "sometimes" or "often" ,,o without food so their children can eat. · For recipients without children, 35.2% go without lc)od "sometimes," "often," or "always." next meal is coming from? Always ~ Often ~ ti'by Do They Seek Food Assistance? · When answering the question "What made Sometimes Rarely Never 0% 5% 10% 15% 20% 25% 30% 35% it necessary for you to come here today?" recipients could give more than one response: Low/fixed income 31.9% Medical problem'or disability 15.7% - Chronic unemployment - Recent job loss - Ran out of food stamps - Unusual expenses this month - Seasonal worker 10.5% 10.5% 9.5% 9.1% 7.6% · 18% of the recipients surveyed were visiting the food distribution site for the first time. 'hat About Food Statutes? ·'For the 29.2% of recipient households receiving food stamps, the average amount of time they have been receiving them is 4.8 years. Food stamps last two weeks of each month for the average recipi- ent household. ~ ·'For the 70.8% of recipients not receiv- ing food stamps, 49.3% have previously applied for food stamps. The major reasons for not receiving food stamps include: -"Don't think I'm qualified"- 34% -"Used to get them"- 23% -"Don't need them"- -"Too much red tape"- 12% -"Don't want to apply"- 10% When was the first time you sought food assistance? More than 10 ~ years 6 to 10 years 1 to 5 years Less than 1 year First-time 7_ .,=.=. , recipient 0% 5% 10% 15% 20% 25% 30% 35% There are misperceptions that working families are not eligible for food stamps and that there are time limits as to how long a family or individual can receive food stamps (both untrue). IlTtat ix Their Health Status? · '24',; t~l' all recipient I~,~uscht,lds reported that at {~nc adult in the h~mseh(~ld is in "poor health." recipient households with children reported that at least one child is in "poor health." Overall. 13% of all recipi- ents are reported to be in "poor health." ·'The breakdown of recipient households by type of medical insurance (inclucling the uninsured)is' - :MediCal or MediCare -"No Insurance" - Veteran Insurance - Private Insurance - Other Insurance 71.5% 19.8% 4.1% 3.4% 1.2% · 28% of all recipients responded that someone in their household is putting off medical care and/or dental care because they can't at'Ibrd it. - Agency Survey Findings Trends Experienced bi, Agencies '~Agencies responded to the question "Have you noticed any change over the past 12 months.'?" regard- ing their service to recipients as follows- - An increase in service - A decrease in service - - No change - 33 ck Types of food agencies "always" need more of: r Canned goods I ~'- ~':: Milk and cheese Cereal ; vegetables Meat, poultry and fish , 0% 10% 20% 30% 40% 50% 60% 7 7-- ? -------g · 86%.of agencies report that they "usually" experience an increase in requests for food toward the end of the month, while 14% responded "sometimes." In addition, 70% of agencies reported that there are seasonal fluctuations in the demand for food. How Adequate is the Food Supply? · 40ok of agencies reported that the.,,, are forced to reduce the amount of food they give to re- cipients due to limited food supplies. · '6()ck of agencies reported that they "most of the time" have enough food to meet the demand, while 1()9;- of tile agencies reported that thc.,,' "never" have enough food. ·'Agencies rept)rted spcnclin,~ on ax'erag, c $879 per month on l'()od, utilizin,2 a variety of sources includin,3 food banks, wholesalers and retailers. Several auc~cics rep~)rted ~hat their ~m)nthly budget xx';ts inadequate to meet the demand lyf food ~y recipients. Reliance o/t Uohtnteers · More than 250 volunteers worked 3,150 hours at 11 agencies during the month of the agency survey. While several agencies have staff to coordinate food distributions, agencies collectively rely on volunteers to do 62ck of all the food distribution work. · 78ck of agencies expect to fill the need for volunteers, while 22% don't think that they will be able to fill the need. How Stable are the Agencies? · 67ck of agencies reported facing problems that threaten their continued operation. The two primary problems were a lack of stable funding and an inadequate site (or the need to move to a new site). Several agencies reported concerns with attempting to serve an increasing number of people with the same or a reduced amount of funding. Mendocino County Hunger Profile General Population Total Population: Total Child Population 83,710 24,510 Children are disproportionately represented in the poverty population: Population in Poverty 14,147 ( 16.9% of Total Population) Children in Poverty (0-18) 6,103 (24.9% of Child Population) Childhood Health htdicators Mendocino County California Infant Mortality Rate 1.0% 0.6% Low Birth Weight 5.4% 6.2% Anemic 14.8% 13.7% Underweight 4.9% 2.5% Go veru m eut Food .,4 ssistatt c¢ Programs Food Stamps Women, Infants & Children CalWorks General Assistance Supplemental Security Income Total Recipients 7.912 2.984 5,999 29O 3,336 Ch/hl :Vtttrition Programs Public Schools Total Students Enf'olled Certified for Free/Reduced-Price Meals 54 15.385 7,559 Paradox of Our Times In January 2000, the Tufts University Center on Hunger and Poverty released a report Paradox of our Times: Hunger in a Strong Economy. The report docu- mented that, while food stamp and welfare rolls have decreased to record low levels, the demand for food assistance by needy people from charities has increased. "Historically, a strong economy has reduced pov- erty, which in turn, has led to a decline in food stamp participation and the demand on private emergency pro- grams. This is no longer the case," according to the report. The findings of this report are disconcerting, especially for an area as rural as Mendocino County where jobs are difficult to find. If hunger is continuing in regions where the economy..' is strong, what will happen...~... in more rural communities 'i'..? ': where a 'strong economy :57..i7~.~ does not reach? - ...??~?!_ Daily % Certified Rank* (out Daily Low-Income Low-Income # of of 58 Calif. Participants Participants Participating Sites Counties School Lunch 6,737 5,201 68.8% 54 44 School Breakfast 2,736 2,353 15.3% 42 18 Summer Food 1,406 1,406 19.9% 13 3 *Rank based on percent eligible served (Source for data: California Food Policy Advocates, Mendocino CounO. Social Sera'ices De- partment, and Mendocino Count3' Public Health Department) New Hunger Data In 1995, the USDA began tracking the prevalence of hunger and food insecurity in the United States. The data resulted from a questionnaire developed jointly by the U.S. Census Bureau, USDA's Food and Consumer Service, and the CDC's National Center on Health Statistics. The survey was first used by Census Bureau interviewers in 1995. This data is important because it surveys a sample of all households, not just households seeking food assistance. Based on answers to 18 key questions, the USDA characterized households as "food secure," "food insecure without hunger," "food insecure with moderate hunger," or "food insecure with severe hunger." The USDA looked on, at food insecurity and hunger as related to financial constraints, i.e., lack of money to buy t\~od. The study defined the terms as follows: - Food Security: Assured access to enough food for an active, healthy life. - Food InsecuriO,: Limited or uncertain availability of nutritionally adequate and sufficient foods. - Hunger: Uneasy or painful sensation caused by lack of food due to lack of resources to obtain food. According to the USDA. "Food security is an important dimension of household well-being, allaloootlS~. . to health or housing,=. Food insecurity and hunger are undesirable in their own right. and possible precursors to nutritional, health, and developmental problems." According to a report released in October 1999. the USDA found tile overall prevalence of food insecurity in the U.S. to be 9.7% (10 million hou.seholds) with 3.5c& of all U.S. households experiencing moderate to severe hunger. In California. thc overall prevalence of food insecurity was found to be 11.4c~. Presently. tile USDA does not provide this data by county. Thus. for this report the number of people receiving food assistance fronl community agencies is compared to the poverty popula- tion. Poverty is by definition not being able to meet one's basic needs, and appears to correlate with the USDA hunger measure. Number of People Served v. Poverty Population in Mendocino County Gap to be addressed # of People Served by Agencies Poverty Population per Month 16000 14000 12000 10000 8000 6000 4000 2000 0 As the graph indicates, the num- ber of people served by food assistance programs is less than half of the poverty population for Mendocino County, indicating an overall gap in service. In other words, food assistance programs run by community agencies alone cannot solve the problem of hunger. 1999 Recommendations This report is a beginning, not an end. The first recommendation, based on the survey findings, is to raise awareness of the fact that hunger is a serious problem in Mendocino County. To this end, this report is being distributed to as wide an audience as possible. There is no easy solution to the problem of hunger. In order to continually reduce the number of people who go hungry or are at risk of hunger, the community in the broadest sense must be involved. Only if community agencies, government, businesses, service clubs, schools, reli- gious organizations and individuals continue to work together can progress be made. Further, the problem of hunger is affected by national and state policies and trends. The economy and government policy at the federal, state, and local levels are examples of other factors that have an impact on hunger. The following approaches were considered while forming recommendations: 1 ) How to encourage or reach out to needy people to better utilize existing programs; 2) How to make adjustments in current programs to help more.people; 3) How to pilot new programs and .s'trengthen existing programs to reach specific populations; 4) How to provide mm'e stq~l~ort to agencies and find ways to work more cooperatively; 5) How to reach out to organiz, ations in other fields that have an impact on the problem of hunger. How Do We End Hunger in Mendocino County? There is a considerable difference between alleviating hunger and ending hunger. Most of the recommendations in this section would help alleviate hunger by taking steps that would significantly re- duce the number of people facing hunger. However, in order to end hunger, a broader view must be taken. The findings of the recipient survey raise significant questions about the lack of access to health care, affordable housing, and living-wage jobs. In addition, other hunger reports have demonstrated the close link between hunger and poverty. These and other related issues must also be effectively addressed. Beyond the complexity of the issue, in order to end hunger in Mendocino County and in America, our society would have to make ending hunger a high priority. Lead- ers of business, government, health care, and other areas would need to work to- - gether and commit to the goal of ending hunger. Only with a comprehensive national effort and commitment can we muster enough creativity, resources, and will to ensure that no one goes hungry. While there are many overlapping areas that various organizations and the community can work on together, the recommendations are targeted to the entity that can best implement or initiate changes. - Federal/State Government: Disabled people receiving SSI represent 24 percent of the surveyed households seeking food assistance. SSI recipients are not eligible for food stamps since they have been "cashed out" (they receive their food stamp allotment in cash as a part of their SSI grant). This "cashed out" amount should be reevaluated, since it is not adequate for many indi- viduals living on SSI. Further. SSI grant levels also need to be reevaluated. - Federal Govermnent: "Able-Bodi¢ ':Adults Without Dependent Children," which encompasses individuals with no income, are only allowed to receive food stamps for three months in a three- year period il'' the), are not working. Review the hunger impact that this policy is having on single adults, and change this policy as appropriate. 2000 Poverty Guidelines Size of Income Family Guideline I $8,350 2 $11,250 3 $14,150 4 $17,050 - State/Local Government: For 30 percent of recipi- ent households in the survey, a job is the primary source of income. State and local government should partner with comn~unity agencies and school districts to do outreach to working families not receix lng food stamlSs. Finally. policy makers should address antiquated aspects of the Iood stamp program such as the shelter cap and the value of a vehicle. - Statc/L(~t'al Got'crnmel~t: For 15 percent of recipi- ent h{msch{~lds. Social Security is the primary source of income. Consequently. Mendocino County should be included alllono= counties receivino= funding_ throueh~ the Senior Brown Bag program. Funding will provide the seed money to allow one or more agencies to begin distribu- tion of food to Iow-income seniors on a regular basis. The majority of counties in California have a Brown Bag program administered by a local Area Agency on Aging. Local Got'crnmettt/Contnntnitv Agencies: Promote and raise awareness of the "Earned Income Tax Credit" (EITC) which allows low-income working families to receive not only tax refunds, but additional funds to lift them out of poverty. For example, some county Social Service De- partments include a flier about the EITC in the beginning of the calendar year when mailing other information to clients. - Local Govermnent: Support community agency efforts to expand services. For example, consider relaxing use permit restrictions for ne,,,,' facilities. - Community Agencies: In order to better leverage resources, explore feasibility of multi-service centers or sites that provide an array of services for needy people. For example, combining health care, shelter, food distribution and refemtl services "under one rooF' in certain communi- ties could benefit both service providers and the needy people served. - Commtmit¥ Agencies: Become more flexible with hours of operation (e.g.. evenin~o or weekend hours) in order to accommodate working families. Continue to offer hot meals on ~daily basis where feasible and, for agencies distributing food bags, adopt a "no-cook" bag containing food that is ready to eat. - Commtmio' Agencies: Explore starting a program such as the Redwood Empire Food Bank's privately funded A Child's Portion in Sonoma CouIlty. This program targets two to six-year-olds who are not receiving WIC program benefits. Als(). explore piloting a new program for low- income families with school children to receive food bags at school on Frida.,,' afternoons. - School Districts: Take advantage of the "direct certification" option, which alioxvs schools to atttomatically certify children for free lunch and breakfast il' their family is on another govern- ment assistance program. Open more school breakfast sites to allow low-income children who come to school hungry to eat before school begins. Take advantage of changes in the Child and Adult Care Food Program. Recommendations Based on Agency Sttr~'t.:l' The survey of agencies providing food assis- tance raised issues that need to be addressed the following areas: - Food: A majority of agencies reported defi- ciencies in the variety and quality of foods and specifically reported the need for more high- protein foods, dairy products, staple canned goods, and fresh fruits and vegetables. Food banks should continue to target these items for donations; however, 'supplemental funds are most likely necessary to purchase these items in order to ensure consistent availability. - Infrastructure: Regarding the handling of more fresh and frozen foods, 44% of all agencies reported the need for more refrigeration and/or freezer storage on their site. In addition, 67% of agencies reported the need for more dry-storage space. Agencies should continue to work to- gether to apply for funding that expands storage capacity at agencies throughout the county. - Funding: With more than half of the agencies reporting that shortages in funding threaten continued operations, a broader analysis is needed immediately to explore how to improve this funding situation. Several agencies reported that they are attempting to serve an increasing number of recipients with the same or reduced funding, which is causing severe problems. kbltmteers: Several agencies reported a shortage of volunteer help, and were concerned that they would be not able to fill future volunteer needs. Volunteer board recruitment and training were also identified as needs. Like the funding problem, this area needs further evaluation. - Gaps i~z Service: A review of food stamp and other government program data indicates that people in need of food assistance are spread throughout the entire community. Many communi- ties outside Fort Bragg, Ukiah, and Willits have only a monthly EFAP distribution allowing limited access to food. While these EFAP distributions are vital, the development of other programs such as pantries and meal programs is also needed. It is important to note that many of the above agency issues and recommendations will require funding commitments from various sources for progress to be made. In order to continue to work on all of the issues raised in this report, a Mendocino Cotmt3.. Hunger Task Force is needed. "If ali people would help each other maybe there wouldn't be so many hungry people. Let people know hunger is real in America." A working single mother whose rent takes 69% of her income. She is putting off medical care because she has no insurance and she sometimes goes without food so that her children can eat. References & Other Links A..'-z'reat deal t~l' infi}m~ation was reviewed durin,,= the writing phase of the project. The most useful infi~rmati{)n came from: California Department of Finance (www.dof. ca.gov) California Food Policy Advocates (wv,,w.cfpa.net) Center on Budget and Policy Priorities (www. cbpp.org) Food Research' & Action Center (www. frac.org) America's Second Harvest (www. secondharvest.org) Tufts Universit.,,'. School of Nutrition (www.tufts.edu/nutrition) The U.S. Department of Agriculture (www. usda.gov) The :X. lendocino County Overall Economic Development Plan (1996-97). The survey instruments and other supplemental data and information for this report are available upon request. Permission to use with attribution to' Hunger in Mendocino Cotmtv: A Comprehensive Study of the People Seekb~g FoodAs.~'istance. University of California Cooperative Extension - .Xlendocino County and Redwood Empire Food Bank. Definitions Child and Adult Care Food Program' Federal funds are provided for meals and snacks to licensed public and nonprofit child care centers and family and group care homes for preschool children. Also funds food for after-school programs for school-age children, and to adult day care centers serving chronically impaired adults or people over age 60. CalWorks: The name of the county's program which replaced Aid to Families with Dependent Children (AFDC). The program provides cash grants to low-income families with children. Time limits and other requirements have been introduced as part of the 1996 federal Welfare Reform Law. Emergency Food Assistance Program: Widely referred to as the "USDA Commodity Pro- gram," EFAP provides commodities purchased by the U.S. Department of Agriculture to food banks and other community agencies. Recipients must meet income eligibility guidelines in order to receive food. Food Stamps' The oldest and largest federal food program. Eligible recipients receive coupons that they can redeem in supermarkets and other food markets. The food stamp coupons are scheduled to be replaced by Electronic Benefit Transfer (EBT) cards by 2002. General Assistance' A program that provides limited support to Iow-income people who don't qualify for SonomaWorks or SSI. General Assistance (GA) is the program of last resort for some low-income people. National School Lunch/Breakfast Program: A federal program that grants funds to schools so that they can offer free and reduced-rate meals to low-income children. Social Security: A program providing cash benefits for seniors age 65 and older. For some seniors, Social Security is their sole source of income once they retire SSI: Supplemental SeCurity Income also administered by the Social Security Administration. This program provides benefits to elderly, blind, or disabled people who are close to poverty. Summer Food Program: A program designed to provide food to children when they are out of school. Often "sponsor" sites are not schools but community agencies since most schools are closed during the summer. WIC: Supplemental Food Program for Women, Infants, and Children is a federally-funded program in which low-income pregnant women (and their children up to the age of five) receive coupons to buy specific nutritious foods. WIC clients also receive information and attend work- shops on nutrition and other health issues. Community Gardening Subcommittee of the Mendocino County Hunger Task Force Input for Strategic Plan January 11, 2001 Goals of this subcommittee: Plant Gardens Bring community gardening to all county residents; make the connection between gardening and hunger alleviation · Promote and develop self-sufficiency skills through teaching of gardening · Alleviate alienation of neighborhoods; bring people together; build community · Educate people about the food chain · Break the fist-food mentality · Increase awareness of nutritional value of fresh foods · Promote organic gardening and sustainable food production practices · Educate county residents about the diversity of our local bioregion · Support local farmers, growers, food producers Recommendations for reaching our goals/Action Items for goal implementation: · Outreach to gardeners to get involved in Plant-a-Row and "Veg-Pledge" programs · Create/facilitate a seed provision program · Identify funding sources for community gardening programs · Work with the schools to emphasize connection between gardening and hunger · Create a model community gardening program that can be replicated · Help establish community gardens - identify parcels, teach classes/workshops · Outreach to existing groups and programs (such as Master Gardeners, gardening clubs)/Create or connect with a phone bank of gardening experts · Work with the city to identify potential sites and facilitate establishment of garden(s) · Contact senior centers, apartment complexes, etc. to explore possible sites · Find out if community service hours can be used in community gardens · Outreach to other community agencies and businesses Funding needed: · On-going funding to maintain the program (overhead, operating costs, insurance, etc.) and to facilitate replication · On-going funding needed to pay staff UKIAH CITY Lots ~, 9, I0, / I, I~, 13 F~rcy's Add/Hon Lots 8, 9,10,11,12,15 C/eve/and Trcrc! CL · eee· · · ® @ 220 CLEVELAND LANE E ©= Z < o AGENDA SUMMARY 8b Item No. Date: April 18, 2001 REPORT SUBJECT: Presentation to Co[~ncil Relative to the Planned Expansion of the Wastewater Treatment Plant. REPORT: The purpose of this presentation is to familiarize the Council with our current Wastewater Treatment Plant and to demonstrate the need for expansion and rehabilitation of the facilities. The Wastewater Treatment Plant was constructed at the current location in 1958. Various modifications to the facility have occurred since that time, resulting in the current treatment capacity of the facility, which is 2.8 million gallons per day (MGD). The Wastewater Treatment Plant has reached or exceeded its permit discharge limits in several areas, including the daily dry weather flow capacity into the plant. As a result, expansion and rehabilitation of the plant is necessary. The Wastewater Treatment Plant's operating permit requires the City of Ukiah to notify the North Coast Regional Water Quality Control Board when the plant is nearing operational limits, as defined by the permit. In the notification, a plan must be submitted that will define how to maintain compliance. The preliminary evaluation of Ukiah's Wastewater Treatment Plant conducted by Kennedy/Jenks Consultants will be submitted as that plan. The report recommends construction of new facilities and rehabilitation of some existing facilities to meet current and future permit requirements. This presentation will outline for the City Council the recommendations of Kennedy/Jenks Consultants and familiarize Council with the scope of the recommended project. RECOMMENDED ACTION: Receive Presentation Relative to the Planned Expansion of the Wastewater Treatment Plant. ALTERNATIVE COUNCIL POLICY OPTIONS: Define Alternative Staff Action. Citizen Advised: N/A Prepared by: Darryl L. Barnes, Director of Public Utilities Coordinated with: Candace Horsley, City Manager Attachment: 1. Expansion and Facilities Rehabilitation Report 2. Capacity Expansion Presentation Candace Horsley, City ager City of Ukiah Wastewater Treatment Plant Capacity Expansion and Facilities Rehabilitation Report Executive Summary This report presents an evaluation of the performance of Ukiah's Wastewater Treatment Plant (WWTP) and a facilities expansion and rehabilitation plan. The WWTP has periodically exceeded its capacity for daily average dry weather flow of waste into the WWTP. The plant has also periodically reached or exceeded discharge limits to the evaporation/percolation ponds with respect to biochemical oxygen demand (BOD) and suspended solids. The percolation ponds are wholly contained on treatment plant property and have no direct access by the general public for use of any kind. Though discharges to the percolation ponds have not jeopardized public health and safety, corrective measures need to be taken to maintain compliance with the operational permit. The WWTP permit requires the City of Ukiah notify the California Regional Water Quality Control Board, North Coast Region (NCRWQCB) when the plant can no longer meet operational limits defined by the permit. In the notification, a plan must be outlined to bring the plant into compliance. A preliminary evaluation of Ukiah's WWTP conducted by Kennedy/Jenks Consultants will be submitted as that plan. The report recommends construction of new facilities and rehabilitation of existing facilities to meet current and future capacity requirements. WWTP influent and effluent data were analyzed to determine the necessary corrective actions to achieve compliance with permit limits. The data indicated three issues that need to be addressed: 1) increasing influent flow into the WWTP, 2) age-related capacity limitations, and 3) WWTP design problems. To achieve the plan operational date of September 2005, engineering design work must begin by July 2001 and construction must begin by March of 2003. Until the expansion is completed, approval of any future connections of large discharge customers should be carefully examined to determine the impact on plant performance. Introduction Construction of the original WWTP was completed in 1958. The plant consisted of the influent headworks (one barminutor and 4 influent pumps), pre-aeration grit tanks, one primary sedimentation tank, one trickling filter, one secondary sedimentation tank, chlorine contactor, two digesters, two evaporation/percolation ponds, and two sludge ponds. The original plant capacity was 2.5 million gallons per day (MGD) of average dry weather flow (ADWF) and a peak wet weather flow (PWWF) of 20 MGD, with year round discharge to the Russian River. The NCRWQCB defines the dry weather season as May 15 through September 30 and the wet weather season as October 1 through May 14. Today, most of the original plant facilities are still in use. In 1983, the capacity of the plant was increased to 2.8 MGD of ADWF, with an average wet weather flow (AWWF) of 7.0 MGD that would receive secondary treatment prior to discharge in the Russian River. The improvements included conversion of the secondary sedimentation tank into a second primary sedimentation tank, a second trickling filter, a new chlorine contact chamber, new dechlorination facilities, and three secondary sedimentation tanks. In 1985, a third percolation pond was constructed to the north of the two existing ponds. In 1993-94, the headworks barminutors were replaced with new channel screen comminutors, a fourth secondary sedimentation tank was added, a new advanced water treatment system and a new solids handling facility were constructed which included a belt filter press for processing sludge solids. An overview of the WWTP process flow is shown in figure 1. Preliminary and primary treatment includes screening and grinding of the influent wastewater followed by pumping to the pre-aerated grit chamber for grit removal. The wastewater proceeds to the primary sedimentation tanks for removal of scum, suspended solids and organic matter (as measured by BOD). The effluent from the primary sedimentation tanks is pumped to the trickling filters and the secondary sedimentation tanks for further removal of suspended solids and organic matter. The effluent from the secondary sedimentation tanks is chlorinated in the chlorine contactor and then pumped to the advanced waste treatment facility and/or discharged to the percolation ponds. During the wet season, October i through May 14, effluent up to 1% of the total daily flow of the Russian River, can be discharged to the river from the advanced waste treatment facility after it has been dechlorinated. Sludge from the sedimentation tanks is pumped to the digesters for stabilization before discharge to the sludge ponds or to the belt filter press for drying and recycling. Ukiah's WWTP currently provides wastewater service for 75% of the City of Ukiah. In addition, it also provides wastewater service for Ukiah Valley Sanitation District (UVSD) which includes: the remaining 25% of Ukiah, Mendocino College, E1 Dorado Estates, Vichy Springs, and other areas contiguous to the City of Ukiah. Permit Limit Violations The City of Ukiah's Wastewater Treatment Plant (WWTP) is allowed to operate under a permit issued by the California Regional Water Quality Control Board, North Coast Region (NCRWQCB). Among other restrictions and requirements, the permit defines limits to various constituents of effluent discharge. Under conditions of the permit, the permittee must comply with all of the conditions of the permit. Permit section F. Provisions, paragraph 1.a. states, "Any permit noncompliance constitutes a violation of the Clean Water Act and the Porter-Cologne Water Quality Control Act and is grounds for enforcement action; for permit termination, revocation and reissuance, or modification; or denial of a permit renewal application." The WWTP has reached or exceeded the discharge limits relative to biochemical oxygen demand (BOD), suspended solids, coliform bacteria, as well as the permitted amount of daily average dry weather flow of waste into the plant. The basic WWTP permit requirements and plant performance are summarized in table 1. The performance values that exceeded the permit limits are shown in red. Last year, effluent BOD exceeded the monthly maximum limit three times, effluent NFR (suspended solids) exceeded the monthly maximum limit once (three times in 1996), and 3) the amount of ADWF the plant is allowed to process was violated in June 1998. Factors Affecting WWTP Capacity Analysis of the WWTP data indicates failure to meet the permit requirements was due to three factors: 1) increasing influent flow into the WWTP, 2) age-related capacity issues, and 3) design problems. 1. Increasing influent flow into the WWTP In June of 1998, the monthly average for dry weather flow (ADWF) was 3.76 MGD, significantly exceeding the 2.8 MGD limit. In 1997, a high rainfall year, a daily peak value of 19.3 MGD for influent flow was recorded, very close to plant capacity of 20 MGD. Influent data collected at the WWTP indicates both average wet weather flow (AWWF) and ADWF have been increasing since 1976, shown in figures 2 and 3, respectively. Based on current data, the projected trendline shows monthly ADWF values will increase to 3.25 MGD and monthly AWWF values will increase to 6.55 MGD by 2020. The increasing plant influent flow has also caused an increase in effluent suspended solids, particularly noticeable in high rainfall years such as 1996. The permit limit for the amount of suspended solids allowed in effluent discharged to the percolation ponds was reached or exceeded twice in 2000 and four times in 1996, shown in figure 4. Contributing to the plant influent flow problem is infiltration and inflow into the sewer system during rainy weather. Infiltration is groundwater entering sewers and building connections through defective joints and broken or cracked pipe and manholes. Inflow is water discharged into sewer pipes or service connections from such sources as foundation drains, roof leaders, cellar and yard area drains, and other clean-water discharges from commercial and industrial establishments. The dependence of influent flow on rainfall amounts can be seen in figure 5. As the amount of average monthly rainfall increases, so does the amount of flow into the wastewater treatment plant. In a 1977 Kennedy/Jenks report prior to the 1983 expansion, a table is shown listing the age, size and lengths of the various sections of the sewer system. The initial sewer system, 9.7 miles in total length, was constructed between 1895-1905. According to the Kennedy/Jenks report, sewers constructed from 1940 to 1957 are estimated to make the largest infiltration contribution. These sewers account for 18.3 miles of the system total of 60.3 miles. 2. Age-related capacity issues Most of the original plant facilities completed in 1958 are still in use. The headworks, primary sedimentation tanks, one of the trickling filters and the two digesters are 43 years old. The electrical and mechanical systems for the sedimentation tanks and the digesters have never been replaced or upgraded. It is no longer possible to obtain replacement parts for these systems or the 43-year old main influent gate into the WWTP. The sludge pumping system on the sedimentation tanks is outdated and performs poorly, which in turn affects the performance of the sludge digesters. The age of the plant increases the amount of maintenance and downtime needed for repairs. The original trickling filter is an older design with less load capacity that the second, newer trickling filter. However, neither trickling filter alone has sufficient capacity to handle high BOD loads, which occur during dry months. As shown in figure 6, when the core treatment systems are operating as designed, the plant is capable of processing high influent loads of suspended solids and organic matter. However, problems quickly arise whenever equipment is offiine for repairs. This is particularly true when a trickling filter is not working which was the case in 2000. The permit limit for BOD was reached or exceeded four times, as shown in figure 7. The most critical deficiency in the plant capacity is sludge digestion. The two existing digesters now nearly 45 years old are showing signs of both concrete and steel cover deterioration. Both digesters originally had an outer brick wall that provided an insulating air gap to minimize heat loss. Poor construction and age caused the wall to become unsafe and they had to be removed. Most of the original digester valves and internal digester plumbing are no longer operable. 3. Design Problems Design problems in critical areas of the plant also limit the capacity of the plant. The existing headworks do not remove plastics and other inert objects and consequently do not protect downstream treatment units and mechanical equipment. Plastics and other inorganic material remain in the treatment process, and are difficult to clean from sedimentation tank surfaces and trickling filters. This inorganic material adds to the total amount of sludge produced at the plant, and increases operation, maintenance, and disposal costs. The existing grit removal system occurs in two pre-aeration basins adjacent to the primary sedimentation tanks. The location of the pre-aeration basins downstream of the influent pump station does not provide adequate protection from abrasion, resulting in accelerated wear of impellers and volutes of the influent pumps. In addition, grit carryover into the primary sedimentation tanks requires additional maintenance of the sludge collection and pumping equipment. The existing pre-aeration grit basins were designed with airlift pumps and a grit classifier and dewatering unit. However, this cleaning system does not function satisfactorily and grit accumulates in the basins. During high plant flows, the accumulated grit is washed out into the primary sedimentation tanks. It is then pumped to and occupies space in the digesters and accelerates the periodic cleaning of these tanks to preserve functional capacity for organic solids stabilization. Sludge from the primary sedimentation tanks is currently pumped from the tanks to the sludge sump using airlift pumps. The airlift pumps entrain significant amounts of water with the sludge, which is then pumped to the digesters. In 1995, a ferric chloride coagulant feed line was added to the influent channel of the secondary sedimentation tanks to improve settling of solids and effluent quality during high flow conditions. However, the feed channel to the secondary tanks does not evenly distribute the flow to the tanks resulting in poor dosage control. Methods to improve flow distribution and uniform coagulant dosing to the secondary sedimentation tanks are needed. Improvements and Repairs Needed to Increase Capacity An overview of the WWTP capacity issues and the corrective actions needed to ensure compliance with the operating permit is shown in figure 8. A cost estimate for the new facilities, repairs and improvements needed to implement these corrective actions are shown in table 2. Included in the estimate is the cost for a West-side relief sewer. The relief sewer would extend from Ford Road to the wastewater treatment plant. It is currently needed to prevent sanitary sewer overflows during peak wet weather flows and to provide adequate capacity for any future expansion of sewer system or changes in regulations. Future capacity concerns include: 1. Possible annexation of developments currently outside UVSD 2. Higher influent BOD and NFR loading from commercial and industrial customers 3. Reduction or elimination of effluent discharge to the Russian River 4. Increased septage discharge to the WWTP 5. Need to upgrade sludge biosolids from Class B to Class A to allow use as compost 6. Reclaimed water use requirement The preliminary estimate for WWTP expansion and rehabilitation is $14,423,000 with an additional $9,000,000 needed for construction of the West-side relief sewer. The cost estimate for the WWTP and relief sewer does not include any funds to address the problem of infiltration and inflow into the sewer system. Possible corrective actions would include: 1. A television inspection program to inspect all sewers 2. Develop a collection system repair program based on findings of television inspection, and make repairs to areas of high infiltration and inflow 3. Reduce non-sewage waste entering the wastewater collection system by enforcing code requirements that basement pumps-outs be connected to the storm drains. A copy of the site plan of existing and new facilities is attached at the end of this report. The schedule for the expansion project is shown below: Start Date Completion Date Action Items 5-Mar-01 1-Jun-01 5-Mar-01 2-Jul-01 2-Jul-01 1-Oct-02 2-Jul-01 1-Mar-02 Submit SRF Loan Application Negotiate cost sharing agreement for final engineering design with the Ukiah Valley Sanitation District (UVSD) Contract for final design of project and preparation of bid documents Purchase additional property for pond expansion 3-Jul-02 3-Mar-03 Negotiate cost sharing agreement for cost of construction with UVSD 7-0ct-02 3-Mar-03 Contract for project management 2-Mar-04 1-Mar-05 Determine capital improvement and treatment fees r I I r I I ~ I i' I I I I ~r Table I - WWTP Permit Requirements and Performance Data Effluent Requirements Discharge Average Maximum Location Units Monthly Weekly Daily BOD River mg/I 10 15 20 lb/day 580 880 1170 Ponds mg/I 30 45 60 NFR (suspended solids) River mg/I 10 15 20 lb/day 580 880 1170 Ponds mg/I 30 45 60 Settleable Solids River mg/I 0.1 -- 0.2 Ponds mg/I 0.1 -- 0.2 Total Coliform Organisms River MPN/100ml 2.2 -- 23 Ponds MPN/100ml 23 -- 230 Hydrogen Ion River pH units Not less than 6 nor greater than 9 Ponds pH units Not less than 6 nor greater than 9 Chlorine Residual River mg/I .... ND Turbidity River NTU 2 -- 5 Notes: Measured values in red exceeded requirements Monthly average - mean of all samples collected in a calendar month Weekly average - mean of all samples collected in a calendar week, Sunday to Saturday Daily maximum - highest allowable discharge during a 24-hour period during the calendar mo. Influent BOD lb/day = mg/I x 8.345 lb/mil gal x daily flow Performance Average Monthly Weekly Maximum Daily 9.8 13 13 298 467 467 40 71 71 13 13 13 146 334 334 33 54 54 <0.05 -- <0.05 <0.05 -- <0.05 <2.2 -- <23 17 -- 24 .... 6.6 - 7.9 .... 6.6 - 9.3 1 -- 1.53 0 0 0 143 0 0 0 0 I.~ 0 (agJa) ~ol_u, 0 0 0 0 o 0 o 0 0 0 0 0 (aOIAI) MoI_-I - 8oo~ - Zoo~ - ~oo~ - eoo~ toog ~ 666t - d66t - ~66~ ~- ~66~ _ _ _ _ _ - tO6t _ o 9Z6t 0 0 LO 0 LO 0 LO 0 LO 0 LO 0 LO ~1' ~1' 03 03 04 04 ~-- ~-- (.~O~,!I/§LU) ~1..-I N oeo - ~o0 - eunp q~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (seqou!) Ile~u!e~l §§ ~oo T 0 0 0 0 E E E E -- 0 c ~oo T i ii I I 0 ~0 0 ~0 0 ~0 0 ~0 0 ~0 0 (~el!l/§W) OOEI - ~o0 - /flnp eUnp q~ u~ Figure 8 - Corrective Actions Needed to Address WWTP Expansion Issues CAUSE '" EFFECT INFLUENT I FLOW Corrective Actions 1. Rehab. sewer system to reduce infiltration & inflow 2.West-side Relief sewer INFLUENT NFR I EFFLUENT FLOW I Corrective Actions 1. SCA to improve AVVT performance 2. New perc. pond 3. Raise levees on existing ponds EFFLUENT NFR Corrective Actions 1. Increase trickling filter capacity 2. New prim. sed. tank 3. Improve dist. to prim. & sec. sed. tank 4. New headworks 5. New 750 kW gen. - I ,-- SLUDGE Corrective Actions 1. New digester 2. New sludge pumps 3. Rehab. existing digesters EFFLUENT COLIFORM Corrective Actions 1. Upgrade & expand chlorination facility WWTP AGE 1. Sub-optimum performance 2. Increased downtime for repairs t EFFLUENT BOD ~ Corrective Actions 1. Increase trickling filter capacity 2. New prim. sed. tank 3. Improve dist. to prim. & sec. sed. tank DESIGN PROBLEMS I ,,, Corrective Actions 1. New vortex grit removal system 2. New AVVT pump pad 3. Repair backwash basin concrete 4. Expand control room and lab. FUTURE EXPANSION AND/OR CHANGES IN REG.'S Corrective Actions 1. West Side Relief Sewer 2. Expand septage receiving station 3. New sludge dryer to produce Class A biosolids 4. Reclaimed water system Table 2 - Ukiah VVastewater Treatment Plant Cost Estimate of Proposed Improvements (From Kennedy/Jenks Consultants) Plant Improvement Item Increase Capacity New Headworks w/vortex grit removal $ New Primary Sedimentation Tank $ New Primary Flow Distribution Structure $ Expand Trickling Filter No. 1 $ New Solids Contact Aerator $ New Secondary Flow Distribution Structure $ Expand Chlorination Facility $ New Digester $ New 750-kW Emergency Generator $ New Percolation Pond $ Raise Levees on Existing Perc Ponds $ Repairs Needed Rehabilitate Primary Sedimentation Tanks $ Rehabilitate Digesters $ New AVVT Pump Pad & relocate header/ $ screen Improvements Expand existing control building and lab. New sludge dryer to produce Class A biosolids Improvements to septage receiving station Reclaim water system WWTP Expansion Cost West-side Relief Sewer Cost TOTAL COST Cost 3,183,000.00 980 000.00 260 000.00 210 000.00 1,28O 000.00 260 000.00 380 000.00 1,310 000.00 25O 000.00 1,920,000.00 470,000.00 350,000.OO 250,000.00 90,000.00 $ 530,000.00 $ 920,000.00 $ 290,000.00 $ 1,490,000.00 $ 14,423,000.00 $ 9,000,000.00 $ 23,423,000.00 California Environmental Protection Agency State Water Resources Control Board Wastewater User Charge Survey Report F.Y. 1999-2000 MAY 2O0O AGENCY MENDOCINO COUNTY MONTHLY USER CHARGE Calpella County Water District $ 24.00 Covelo Community Services District $ 15.00 Fort Bragg Municipal Improvement District $ 15.00 Gualala Community Services District $ 43.00 Hopland Public Utility District $ 22.00 Westport County Water District $ 40.76 City of Willits $ 22.92 City of Ukiah / Ukiah Valley Sanitation District $ 16.51 CONNECTION FEE $ I 400.00 $ 2 500.00 $ 1 500.00 $ 10460.00 $ 1 500.00 $ 1 500.00 $ I 500.00 $ 1 000.00 SONOMA COUNTY Bodega Bay Public Utility District City of Cloverdale City of Cotati Forestville County Sanitation District City of Healdsburg City of Petaluma City of Rohnert Park Sonoma Valley County Sanitation District Town of Windsor $ 22.50 $ 7 $ 16.08 $ 2 $ 36.20 $ 10 $ 68.07 $ 6 $ 29.24 $ 2 $ 15.75 $ 2 $ 33.10 $ 5 $ 29.75 $ 7 $ 26.50 $ 7 833.00 083.00 100.00 947.00 863.00 550.00 910.00 433.00 500.00 LAKE COUNTY Clearlake Oaks County Water District $ Hidden Valley Lake Community Services District $ Lakeport Municipal Sewer District $ 19.15 $ 2,000.00 34.00 $ 1,900.00 20.58 $ 3,100.00 EO01 bJ Z g NEW PERCOLATION POND NO. 4 PERCOLATION POND NO. ,3 POND NO, 1 PERCOLATION POND NO. 2 DRAINAGE o. o (NEW) RECLAIMED WATER PUMP STATION ~ EO02 (TYP) - EFFLUENT PUMP STATIOI~ CHLORINE CONTACT CHAMBER (UNDER DIKE)~ WASHWATER RECOVERY B,~ 42" NORTH INTERCEPTOR-- SECONDARY SED. TANKS- SYNTHETIC MEDIA TRICKLING FILTER ROCK TRICKLING FILTER -- AWT BUILDING -- CHLORINE I CONTACT BASINS SLUDGE LAGOON I DIKE NO. 1 LAGOON NO. 2 DEWATERING FACILITY OPERA'[IONS & PUMP BUILDING PRIMARY SED. TANKS SOUTH INTERCEPTOR NOTE: SEE FIGURE ,3 FOR NEW UNIT PROCESS FACILITIES. 0 200 400 800 Approximate Scale in Feet Kennedy/Jenks Consultants Ukioh Wastewater Treatment Plant Ukiah, California Site Plan K/J 990521.00 November 2000 City of Ukiah Wastewater Treatment Plant - Expansion and Rehabilitation City of Ukiah Wastewater Treatment Plant - Expansion and Rehabilitation City of Ukiah Wastewater Treatment Plant - Expansion and Rehabilitation Fisure I - City of Ukiah Wastewnter Treatment Plant Process Flow Pr¢lJlllJllar~ ;lad |)l'illlar~ l'rt'allnk'nl Pre-aerated Grit Chambers O~ndcrs Primary Sedimentation Tanks Tricklin8 Filters Secondary' Sedimentation Tanks Solids Treatmen{ ~.._--~L.._........~ Ad& anc¢l! Waste 'l reatmcnl nlact Claril~er Bell Filler piti=si Solids I & Filters / Bisulfite Dechlorinatlon City of Ukiah Wastewater Treatment Plant - Expansion and Rehabilitation Table 1 - WWTP Permit Requirements and Performance Data Discharge Location Unit. BOD River Ponds NFR (suspended solids) River Ponds SMtleable Solid8River Ponds Total Coliform Onganisms River Ponds Hydrogen Ion River Ponds Chlorine Residual River Turbidity River Requlremen*- P®rfoemance Average Maximum Average Maximum MonthlyWeekly Daily Monthly Weekly Daily mg/l 10 15 20 9.8 13 13 lb/day 580 880 1170 298 467 467 mg/1 30 45 60 40 71 71 mg/I 10 15 20 13 13 13 lb/day 580 880 1170 146 334 334 mg/I 30 45 60 33 54 54 mg/~ 0.1 - 0,2 <0.05 - <0.05 mg/I 0.1 - 0.2 <0.05 - <0.05 MPNV100ml 2.2 - 23 <2.2 - <23 MPN/10Oml 23 - 230 17 - 24 pH units Not less than 6 nor greater than 9 - - 6.6 - 7.9 pH units Not leas then 6 nor greater than 9 - - 6.6 - 9.3 mg/I - ND 0 -- NTU 2 - 5 I - 1.53 Measured values in md exceeded r~luirements Monthly average - mean of all samples collected in s calendar month Weekly average - mean of all samples collected in a calendar week, Suntiay Io Satuntay Daily maximum - higha~t allowable discharge during a 24-hour period during the calendar mo. Influsnt BOD lb/day = mg/1 x 8.345 lb/mil gal x daily flow Influent Average Dry Weather Flow 400 ]50 ]00 ~ 2.00 150 ~ .00 ~~.~-~~ Influent Average Wet Weather Flow 7.00 6,00 $.00 2.00 30.00 25.00 5.OO WWTP Influent Monthly Max. vs. Ave. Monthly Rainfall [. 1995 · 1996 . 1997] 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Influent Row, Monthly Maximum (MGD) city of Ukiah Wastcwatcr Treatment Plant - Expansion and Rchabilitation Effluent NFR Monthly Mean [+1996 ---~-2000~ 50- 40 30 mg/I, max. ave. ~ ~ 30 .......... ..~ 25 ~ 2o ~5 Effluent BOD Monthly Mean [ +1996 ~2000] 45 40 ~' 35 ~ ~o 15 ~0 5 0 Uklah Wastewater Treatment Plant Performance A4~ 11~1 - iaxlfaual ¥ilul~ fro, BOO · NFR Inaulnt Row BOD NFR MGD mM m~ maximum 2.2~ M5 775 mem~ 204 3~8 504 Pdma¢/ledlmen~atfl~ Trteldl,~g Filter ~ NFR ~ m~, m~ ~5 ~2 46 ~y 8,~0 5,701 es~ ~y 6,~5~ 4.072~ 61~ 397 NFR . A~ 2,8 ~ 3,76 3.75 ~D, ~y 3,~0 4.~0 No R~u~y 29 9~% m~novM 548 19 20 90% 4 4.8 ~'0 Figure 8 - Corrective Actions Needed to Address vvvv-rP Expansion Issues ININTp AGE I t. Sulo-opUmum I~.'km~nance 2. Increaled ~lOWl~Jml fo~ mp~km EFFLUENT FLOW I 3. RIMe tev~ll on ~tt~ mir ~y 2 2. N~ ~. 3. I~ 5 N~ 7~ kW g~. EFFLUENT COLIFOR~ 1, u~e & ~FLUE~ ~D I IncreMe 3. I~ d~t, ~ ~m. City of Ukiah Wastewatcr Treatment Plato - Expansion and Rehabilitation Ch~ort,~e Co,il.icl B~shl.~ AWT Pump $~i~. Percolation City of Ukiah Wastcwatcr Treatment Plant - Expansion and Rehabilitation City of Ukiah Wastewater Treatment Plate - Expansion and Rehabilitation City of Ukiah Wastewater Treatment Plant - Expansion and Rehabilitation City of Ukiah Waslcwatcr Trcatmcnt Plato - Expansion and Rehabilitation Table 2 - Ukiah Wastewater Treatment Plant Cost Estimate of Proposed Improvements (From Kenl't~::ly/Jenkm Comeultentm) Plant Improvement Item Cost Incr~m Capacity New Hea~vorl~ w/vortex grit r~moval$ 3,183,~.~ N~ Pdma~ S~lme~t~n T~k $ 9~.0~.~ N~ Pdma~ F~ Diatd~n Stm~me $ 2~,~.~ Ex~ T~li~ FI~ ~. I $ 210,~.~ New ~1~. Co~a~ ~r $ 1,2~,~.~ N~ S~ F~w DMtd~n Stm~ure $ 2~.~,~ ~a~ Ch~dnM~n F~llffy $ ~.~.~ N~ D~eater $ 1.310.~.~ N~ 7~kW E~y Genem~r $ 2H,~.~ N~ Per~n Po~ $ 1,920,~.~ Rabe L~ on Exlstl~ Pe~ Po~e $ 470,~.~ Reha~lH~e Prim~ S~ment~n Tanks $ 3~.~ Reha~l~ate ~g--tm $ 2~.~.~ N~ A~ Pump P~ & m~e ~er/ $ ~,~.~ ~a~ existl~ ~ntml bul~l~ ~ I~. $ 5~,~.~ N~ sl~e d~er to p~ C~S8 A $ 920.~.~ Im~me~a to s~t~e r~lvl~ at.ion $ ~0,~.~ Reclaim ~er ~t~ $ 1,490,~.~ ~P Exp~ion C--t $ 14,423.~.~ W~qld~ Relief S~r Coa $ 9,~.~.~ TOT~ COST $ 23.423,~.~ City of Ukiah Wastcwater Treatment Plant- Expansion and Rehabilitation 17 California Environmental Protection Agency Gtate Water Reaourcee Control Board Weatewater Ueer Charge Survey Report F.Y. 1999-2000 MAY 2000 AGENCY MOHTHLY CONNECTION USER FEE CHARQE C~lpella County Water District : 24.00 $ 1.4OO.00 Covelo Community Sen/ices District 15.oo $ 2,5O0.00 Fort Bragg Munk31pal Improve~nent District $ 15.00 : 1,5OO.00 (~uaflala Community Services District : 43,00 10,4~O.00 Hop~nd Pub#o Utility District 22.00 1,500.00 westport co~]cty water District: 40.76 $ 1 Cit~ of VVlllite 22.92 : 1 ,EK30.00 City of Uklah / Uktah Valley Sanitation District $ 16.51 1.000.00 ~,odaga Bay Public Utility District $ 2~'.50 $ 7,~,~ C~ ~ Cl~er~le $ 16.~ $ 2,~.~ City of Cotatf $ 36.~ $ lO,1~.~ For~vllle c~nty SanCtion Dl~r~ $ 68,07 $ 6,~7.~ c~ ~ H~n~;ro $ ~.24 $ 2,~.~ C~ ~ Rohne~ Pa~ $ 33.10 $ 5,910.~ Sonoma Valley C~nly Sensation Distr~ $ ~,75 $ 7,~.~ T~n of Windsor $ ~.~ $ ~.~,~ Clearlake Oaks County Water Dfstlict S 19.15 Hidden Valley Lake Community Services District $ 34.00 [Jke~t MtJniclpal Sewer Dlstrlct $ 2058 2,000.00 1 3,100.00 ,~0 '90~ ,§! ® ,ozl ,~ .1:~d .,tod 8 ' ~Z o £;8 I I I I '1 I I I .lOd 8 - ~Z- ' ~t ' ~t ' d '~ ' N o E ~ >~_~ ITEM NO. 8c DATE: April 18, 2001 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF CITY PARTICIPATION IN NISSAN NORTH AMERICA, INC., ELECTRIC VEHICLE MUNICIPAL PILOT PROGRAM TO LEASE FOUR HYPERMINI ELECTRIC VEHICLES In the FY 2000/01 Budget the City Council approved funds from the Public Benefits Fund set aside from Electric Revenues for the purchase of an alternative fuel source vehicle for Parking Enforcement within the Parking District. Staff has reviewed several electric vehicles from standard compact pickup trucks to prototypical designs. The majority of these vehicles were either impractical for use as parking enforcement or too costly. During the course of researching potential vehicles, staff contacted the City of Santa Rosa, and was informed of the proposed pilot program by which the City is eligible to lease vehicles directly from Nissan North America, Inc., for $1,138 per year per vehicle. Nissan will provide chargers and reimburse reasonable costs for charger installation and provide ongoing technical assistance for operational questions. In return, the City agrees to comply with the restrictions on use provided in Exhibit "B" of the attached agreement, perform regular maintenance in accordance with Paragraph 8, and return the vehicles to Nissan at the expiration of the three year term. Nissan requires that participation be for a three-year period and that the City operate a minimum of three vehicles. As the Parking District requires no more than two vehicles, Utility Director, Darryl Barnes has recommended that two vehicles be used in the meter reading division bringing the City's participation to a total of four vehicles. At an annual lease rate of $4,752 for four vehicles, the total cost of the three-year agreement is $14,256. Purchase of the vehicles would be $13,000 each or $39,000 for the four vehicles. Staff believes this prosram offers the City of Ukiah an opportunity to demonstrate further community leadership by partidpatin8 in this innovative alternative enersy, clean air pro,fram, with the additional benefit of maximizin8 the value achieved throush Public Benefit Funds. RECOMMENDED ACTION: Approve Agreement with Nissan North America, Inc., for a three year lease of four Hypermini Electric Vehicles and authorize the City Manager to execute agreement. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine Agreement requires further consideration and remand to staff with direction. 2. Determine Approval of Agreement is inappropriate at this time and do not move to approve. Citizen Advised: Requested by: Prepared by: Coordinated with: N/A N/A Chris Dewey, Administrative Captain Candace Horsley, City Manager, Larry W. DeKnoblough, Community Services Director, and Patsy Archibald, Utility Billing Supervisor Attachments: 1. Propgsed Agreement 2. Phoi~of Sample Vehicle APPROVED: ED/ZIP Candace Horsley, C~y Manager Cars.asr 2OO HYPERMINI ELECTRIC VEHICLE LEASE AGREEMENT This Electric Vehicle Lease Agreement ("Agreement") is entered into as of ., by and between Nissan North America, Inc., a California corporation ("NNA"), and , a .("Lessee"). RECITALS A. NNA is willing to lease to Lessee certain electric vehicles described herein (the "Vehicles"). B. Lessee wishes to lease the Vehicles in accordance with the terms and conditions of this Agreement. TERMS AND CONDITIONS 1. Lease. NNA hereby leases to Lessee and Lessee agrees to lease from NNA certain Vehicles with the VIN numbers as listed in Exhibit A, attached hereto and incorporated herein by this reference. Lessee agrees to hold and use the Vehicles in accordance with the terms and conditions of this Agreement. 2. Term, Lease Payments. (a) The term of the lease shall be three years ("Lease Term"), commencing with the date of acceptance of the Vehicles by Lessee. (b) The total lease fee for the Vehicle is $99 per month. This fee may, at Lessee's election, be paid monthly by no later than the 10t~ day of each month, or in three annual payment of $396 each, or a one time ("One Pay") payment of $1,188. If Lessee elects a One Pay payment or annual payments, the initial payment shall be due thirty (30) days after the acceptance of the Vehicles and the next two payments (if necessary) shall be due on each anniversary date thereafter. As part of the total lease fee for each Hypermini, NNA will provide a GEN III charger for use by the Lessee during the lease period and will reimburse Lessee for its reasonable costs for installation of such chargers. However, Lessee understands and acknowledges that Lessor does not manufacture, install, or otherwise supply the chargers and that any repairs, replacements or other problems relating to the chargers will be addressed by the supplier of the chargers and not by Lessor (c) All lease payments under Paragraph 2(b) hereof should be mailed to NNA at the following address: Nissan North America, Inc. 18501 South Figueroa Street 26472 (c) All lease payments under Paragraph 2(b) hereof should be mailed to NNA at the following address: Nissan North America, Inc. 18501 South Figueroa Street P.O. Box 191 Gardena, California 90248-0191 Attention: Corporate Vehicles Any payment not paid when due shall accrue interest at the rate of one and one half percent (1 ½ %) per month, or the maximum rate allowed by law, whichever is less. 3. Delivery and Return of Vehicles. NNA shall deliver the Vehicles to a location mutually agreed upon between NNA and Lessee. Upon the expiration or termination of this Agreement, Lessee shall promptly make the Vehicles available for pick up by NNA at the same location, unless another location is agreed upon between the parties. NNA shall not be responsible for any reasonable delay in delivery of the Vehicles. 4. Title, Proprietary Rights. The Vehicles shall remain the exclusive property of NNA. In addition, NNA retains exclusive fights to any patent, copyright, trade secret, industrial design or other proprietary right or data based on development, testing or use of the Vehicles under this Agreement. 5. Location and Use of Vehicles. (a) Lessee understands and acknowledges that the Vehicles have not been tested or certified to comply with Federal Motor Vehicle Safety Standards. Further, Lessee understands and acknowledges that the Vehicles are right hand drive and cannot be driven at freeway speeds. Lessee understands and acknowledges that due to the special nature of the Vehicles, there are a number of restrictions applicable to Lessee's use and operation of the Vehicles, as specifically described in Exhibit B hereto. Lessee agrees to comply with all of the restrictions described in Exhibit B hereto. (b) Lessee shall use the Vehicles in its ordinary and reasonable fleet operations in the State of California and will assist NNA in evaluating the Vehicles. Lessee shall operate the Vehicles in accordance with, and shall use its best efforts to ensure that the use and operation of the Vehicles does not violate any federal, state, or local law, rule, regulation or ordinance including those pertaining to the age and licensing of drivers. (c) Lessee shall ensure that all Lessee employees who drive the Vehicles have valid drivers licenses, are covered by the Lessee insurance policy, and have received instruction in driving the Vehicles. The Vehicles shall not be used or operated, (a) 26472 26472 for any illegal purpose or by any person under the influence of alcohol or narcotics; (b) in any manner or for any purpose that would cause any insurance specified in this Agreement to be suspended, canceled, or held inapplicable; (c) outside the state of California without the express written permission of NNA, or (d) in a manner causing depreciation above the normal depreciation associated with general commercial use. Under no circumstances shall any such driver be presumed to be an agent or employee of NNA. Under no circumstances shall Lessee disconnect any odometer or other mileage recording device. (c) Lessee may not make the Vehicles available for use by other persons or entities unless it has the prior written approval of NNA. In no event shall Lessee make the Vehicles available to automobile manufacturers or their agents, or automobile manufacturer suppliers or their agents, other than NNA and its designated agents. (d) Lessee may, after consulting with NNA and obtaining NNA's verbal approval, display and operate the Vehicles at promotional events within the State of California for the purposes of generating publicity for the Vehicles or enhancing public or government relations. Lessee may also, on occasion, after consultation with and written approval by NNA, display and operate the Vehicles outside of the State of California for the purposes of generating publicity for the Vehicles or for enhancing the public relations or government relations of the parties. (e) Lessee shall notify NNA of the locations in which the Vehicles will be used and/or garaged. If NNA requests return of one or more Vehicles for any reason, including, but not limited to, NNA's inspection of the Vehicles, Lessee shall promptly make the Vehicle(s) available for pickup by NNA at the location to which NNA first delivered the vehicles or at another mutually acceptable location. NNA shall advise Lessee of the reason(s) for such request. NNA will use reasonable best efforts to provide an alternate vehicle as replacement for any Vehicle(s) returned to NNA on a temporary basis. (f) NNA shall have the right to enter into Lessee's premises, upon prior notice, during normal business hours to inspect the Vehicles and Lessee's records. NNA shall give Lessee one business day's prior notice and, upon receipt of such notice, Lessee shall make the Vehicles available to NNA, at Lessee's facility or at another mutually acceptable location, for this purpose. 6. Taxes, Fees and Other Permits. (a) NNA shall assume responsibility for obtaining the necessary Vehicle titles and for registering the Vehicles, including paying registration fees. NNA shall also obtain and provide Lessee with all necessary authorizations, permits, waivers, or exemptions which may be required of vehicle manufacturers by government agencies. (b) Lessee shall pay any taxes or governmental charges imposed in connection with the use and operation of the Vehicles (other than vehicle registration), including any special permits, licenses or taxes, required by the business of Lessee. Lessee shall also be responsible for all costs associated with insuring the Vehicles. 7. Indemnity and Insurance. (a) Lessee shall maintain adequate workers' compensation, comprehensive general liability, automobile and property insurance coverage in amounts adequate to cover all claims and risks as required under this Agreement, naming NNA as an additional insured. The comprehensive general liability insurance shall have limits of not less than One Million Dollars ($1,000,000.00) combined single limit per occurrence and the workers' compensation insurance shall meet statutory requirements. The comprehensive automobile liability insurance shall have limits of not less than Five Million Dollars ($5,000,000.00) combined single limit per occurrence and shall include coverage for liability, collisions comprehensive and uninsured motorist. NNA shall be named as an additional insured on the general liability and automobile insurance polices and such policies shall provide that any notice of cancellation, expiration, non-renewal or material change in the insurance coverage shall be given to NNA in writing at least thirty (30) days in advance of any such event. Within five (5) business days of execution of this Agreement, Lessee shall furnish NNA with certificates of insurance evidencing the preceding coverage and listing NNA as an additional insured. (b) In the event Lessee is self insured, Lessee shall provide Lessor a certificate of insurance in lieu of a copy of an insurance policy. (c) Lessee shall bear the entire risk of the Vehicle being lost, destroyed, damaged or otherwise rendered permanently unfit or unavailable for use while the Vehicles are under Lessee's control. Lessee shall be responsible for any and all damage to the Vehicles, whether caused by accident or otherwise, excepting only normal wear and tear and damage caused by defects in the Vehicles' materials or workmanship. In the event of damage to any Vehicle, Lessee shall notify NNA to that effect and follow such instructions as NNA may provide with respect to repair or disposal of the Vehicle(s). If the Vehicle(s) can be repaired, as mutually determined by the Lessee and Lessor, Lessee shall be responsible for payment for any repairs, as set forth in Section 8(f) of this Agreement. If any Vehicle is lost, stolen, destroyed or is declared a total constructive loss, Lessee shall pay NNA an amount equal to the Vehicles' MSRP, which is $16,999. (d) Lessee, on behalf of Lessee and its employees, agents and subcontractors, assumes full risk of bodily injury, death, or property damage which Lessee, its employees, agents or subcontractors may suffer while driving the Vehicles. 26472 26472 (e) Lessee will defend, indemnify, and hold NNA, its subsidiaries, parents, and affiliates, and the officers, directors, employees, and agents of each such entity, harmless from and against any and all losses, damages, claims, suits, actions, judgments, liabilities and all costs and expenses whatsoever, including, but not limited to, fees and expenses of legal counsel and expert witnesses, for injury or death of any person or damage or loss of any property, including damage to the Vehicles, allegedly or actually resulting from or arising out of (i) Lessee's use, operation, possession, and maintenance of the Vehicles, (ii) any negligent or willful act or omission by Lessee or its employees, agents or subcontractors in connection with or in any way relating to this Agreement, or (iii) Lessee's breach of any provision of this Agreement. (f) Within 24 hours of an accident, theft or conversion of any Vehicle, Lessee shall file a written report to that effect with NNA and the insurer of such Vehicle. Lessee shall promptly notify and furnish NNA with every demand, notice, summons, process and pleading received in every suit, action or claim brought against Lessee with respect to any of the Vehicles, and shall cooperate with NNA and any insurer in defending the same. NNA reserves the right to examine the Vehicle(s). 8. Acceptance, Maintenance and Repairs. (a) Lessee shall inspect the Vehicles upon delivery and by acceptance thereof is deemed to find the Vehicles in good working order and condition. (b) Lessee shall maintain the Vehicle in good working order and condition, except that NNA shall be responsible for maintenance of the electrical powertrain components. Lessee shall comply with all of the provisions of the manufacturer's vehicle operating manual that came with the Vehicle, and with any special instructions by NNA to Lessee. Lessee shall notify NNA before performing any repairs and before performing any maintenance other than minor and routine maintenance (such as replacement of windshield wipers). Lessee shall ensure that any Lessee employee who performs any repair or maintenance on the Vehicle (1) has the skills, experience and training necessary to properly repair or maintain the Vehicle and (2) performs only the repairs or maintenance authorized in advance by NNA. In addition Lessee shall NOT perform any repairs or maintenance on any electric powertrain components. Any violation of the provisions of this paragraph shall be grounds for immediate termination of this Lease. (c) For components other than the electric powertrain components, NNA will provide all parts necessary for routine maintenance, at no charge to Lessee, and Lessee will pay any labor costs associated with such maintenance. (If the parts are required as the result of accident or misuse, the provisions of Section 8(f) shall apply.) At the end of the lease term, Lessee shall return any unused maintenance items to NNA. Any parts related to the repair or servicing of a Hypermini that are provided by NNA will be forwarded to Lessee's facility in Los Angeles or another designated location that is acceptable to NNA. (d) LESSEE MAY NOT PERFORM ANY REPAIRS OR MAINTENANCE ON THE ELECTRIC POWERTRAIN COMPONENTS. LESSEE SHALL NOT ALLOW ITS EMPLOYEES, AGENTS OR ANYONE OTHER THAN NNA OR ITS AFFILIATES OR DESIGNEES, TO PERFORM ANY REPAIRS OR SERVICING ON THE ELECTRIC POWERTRAIN COMPONENTS. (e) Lessee shall pay for all washing, parking, garage, electricity, tolls, and fines required or incurred in connection with the operation of the Vehicle. Between Lessee and NNA, Lessee shall pay for all repairs necessitated by any accident or collision involving the Vehicle (regardless of Lessee's fault). (f) Lessee shall be responsible for any costs required to repair the Vehicle if the Vehicle is damaged in an accident or as a result of Lessee's abuse or misuse of the Vehicle, up to an amount equal to the Vehicle's MSRP, which is $16,999. In the event of an accident or damage resulting from Lessee's misuse or abuse of the Vehicle, Lessee will notify NNA. If there is no damage to the electric powertrain components, NNA may, in its discretion, allow Lessee to perform the repairs. If the electric powertrain components are damaged, Lessee will make the Vehicle available for pickup by NNA and NNA will transport the Vehicle to its facilities for repairs. If NNA contracts with an outside body shop to perform some portion of the repairs, Lessee will reimburse NNA for the body shop's actual charges, with no markup. (g) Any repairs and servicing performed by NNA may, at NNA's sole option, be performed at NNA's facilities, either in Gardena, California or at another site chosen by NNA. NNA shall have the right to pick up the Vehicle at Lessee's facility and transport it to the repair facility selected by NNA for purposes of making such repairs. (h) NNA or its designee, shall make, and NNA shall pay for, all repairs to the Vehicles resulting from defects in materials or workmanship in any component of the Vehicles for the term of this Agreement. If the Vehicles are incapable of repair or replacement, as determined by NNA, the terms of Section 13 shall apply. 9. Technical Support. NNA agrees to provide technical support for the Vehicles over the term of this Agreement commencing on the date the Vehicles are accepted by the Lessee. Such support shall include, without additional cost: vehicle maintenance and operating manuals; telephone consultation; and a system for providing, in a reasonably timely manner, replacement parts for components other than the electrical powertrain components. If a problem is not resolvable through telephone consultation, NNA agrees to provide field engineering support as required and at its expense. 26472 10. Training. NNA shall provide training for Lessee's fleet service personnel regarding maintenance and servicing of the Vehicles (other than the electric powertrain components). Such training shall be conducted at NNA's facilities in Gardena, California and Lessee shall be responsible for all travel costs associated with sending its personnel to attend such training. 11. No Other Warranties. Paragraphs 8 and 9 hereof set forth NNA's exclusive obligations to service or repair the Vehicles as a result of defects in the Vehicles. The parties agree that the implied warranties of MERCHANTABILITY and fitness for a particular purpose and all other warranties, express or implied, are EXCLUDED from this Agreement and shall not apply to the Vehicles leased hereunder. EXCEPT AS SET FORTH HEREIN OR IN THE OWNER'S MANUAL ACCOMPANYING THE VEHICLES, NNA SPECIFICALLY DISCLAIMS ALL WARRANTIES RELATING TO THE VEHICLES, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. 12. Inspection and Report. (a) To allow NNA to take the Vehicle back for other inspections or testing which NNA reasonably determines to be necessary. NNA will give Lessee as much advance notice of such inspections and testing as is practicable and will return the Vehicle promptly upon the conclusion of testing. Lessee will make the Vehicle available at its Los Angeles facility and NNA shall be responsible for transporting the Vehicle to and from such facility. (b) Lessee agrees that it shall maintain logs and records regarding usage of all the Vehicles in the manner requested by NNA, and shall instruct any Lessee employees driving the Vehicles to complete any evaluations or other reports requested by NNA. Lessee also agrees to provide NNA with such mileage, maintenance, safety, operating, or other information or copies of any such records maintained by Lessee with respect to the Vehicles as NNA or any governmental agency may request. (c) Lessee agrees to allow NNA to inspect the Vehicles and to otherwise observe them in operation at such time and at the facility of Lessee as NNA may reasonably specify. 13. Termination. Lessee agrees to lease the Vehicles for three (3) years, except that the lease shall terminate as follows: (a) Upon expiration of the Lease Term. (b) Notwithstanding the above, NNA may terminate this Agreement at any time, upon thirty days prior written notice to Lessee, if NNA reasonably determines that such termination is necessary or desirable for safety or engineering reasons, for purposes 26472 of building a market for electric vehicles in California, or in order to ensure NNA's compliance with its obligations to the California Air Resources Board or with other laws or regulations. In addition, NNA may terminate this Agreement by giving five (5) days' prior written notice if (i) Lessee violates any material provision of this Agreement, (ii) in the event of the filing of any petition by or against Lessee under any bankruptcy, reorganization, receivership law, or (iii) if Lessee makes or suffers any voluntary or involuntary assignments, or attachment, lien or levy is made of or attached to the Vehicles. (c) In the event of termination by NNA before the scheduled expiration of the term of this Agreement, NNA shall refund to Lessee a pro rata portion of the lease payments made by Lessee. (d) If a Hypermini becomes unusable for any reasonable fleet use due to mechanical or electrical failure or due to damage caused by an accident, NNA will attempt to repair the Hypermini within ninety (90) days. However, Lessee shall not have the right to terminate the lease in the event the Hypermini cannot be repaired within ninety (90) days. 14. Assignment. Neither party shall assign this Agreement or delegate performance of any of its obligations hereunder without the prior written consent of the other party, except that NNA may assign this Agreement and may delegate performance of any of its obligations hereunder to an entity controlling, controlled by or under common control with NNA without Lessee's prior written consent. 15. Confidentiality and Publicity. Lessee shall not disclose or publish to any party any information that relates in any way to the design, manufacture, evaluation, operation or performance of the Vehicles leased hereunder. Neither party shall publish or disclose any information that relates in any way to the terms of this Agreement or the operation and performance of the Vehicles without the prior consent of the other party. It is understood, however, that some publicity about this Agreement and the Vehicles would be beneficial to both parties and that Lessor shall not unreasonably withhold its consent under this Paragraph. 16. Force Majeure. Neither party shall be liable for any failure in performing any provision hereof only to the extent that such failure is due to any cause beyond its control such as labor difficulty or strike, lack of availability of transportation services, flood, fire, lightning, unusually severe weather, epidemic, quarantine restriction, war, sabotage, act of a public enemy, earthquake or material availability, provided that each party promptly notifies the other in writing of the nature, cause, date of commencement and expected impact of the event and has exercised due diligence in proceeding to meet its obligations hereunder. 17. No Consequential Damages. In no event shall either party be liable to the other for any special, incidental or consequential damages, including loss of anticipated profits, resulting from the party's performance or non-performance of its obligations hereunder. 26472 18. Entire Agreement, Amendment. This Agreement constitutes the entire agreement and understanding between the parties as to the subject matter of the Agreement and merges and supersedes all prior agreements, commitments, representations and discussions between the parties pertaining to this Agreement. This Agreement may only be amended, modified or supplemented by a written document executed by NNA and Lessee. 19. Non-Waiver. Failure by either party to enforce any term, provision or condition hereof, or to exercise any of its fights hereunder, shall not be construed as thereafter waiving such terms, provisions, conditions or rights and the same shall continue and remain in effect as if no such failure to enforce had occurred. No waiver shall be valid unless specifically stated in writing to the respective representative of the party. In no event shall any course of dealing, custom or usage of trade modify, alter or supplement any of the terms or provisions contained herein. 20. Notices. All notices pertaining to this Agreement shall be in writing and sent via certified U.S. mail, postage prepaid, to the representative of NNA or Lessee, as appropriate, at their respective address appearing as follows: to NNA: Nissan North America, Inc. 18501 South Figueroa Street P. O. Box 191 Gardena, California 90248 Attention: to Lessee: Attention: 21. Governing Law. This Agreement shall be construed and interpreted under the Laws of the State of California. Any litigation between the parties arising out of this Agreement shall be brought in Los Angeles County, California. 22. Independence. Nothing in this Agreement shall be construed to make one party the partner, joint venturer, principal, agent or employee of the other. Lessee does not have authority to act for or bind NNA. No employee or agent hired by Lessee to drive or service the Vehicle shall be deemed an employee or agent of NNA. 28. Severability. If any court of competent jurisdiction finds any provision of this Agreement to be unenforceable or invalid, then that provision shall be ineffective to the extent of the Court's finding, without affecting the enforceability or validity of this Agreement's remaining provisions. 26472 Execution of this Agreement indicates agreement with the terms stated above. The person signing for the Lessee warrants and represents that he or she is an officer or agent of Lessee, or has authority granted by an officer of the Lessee, to execute this Agreement on Lessee's behalf. IN WITNESS THEREOF, the parties hereto have caused this Agreement to be executed by their authorized representatives as of the date first above written. Name Title: NISSAN NORTH AMERICA, INC. By: Name: Title: 26472 10 EXHIBIT A List of VINS 26472 11 EXHIBIT B ADDENDUM TO HYPERMINI ELECTRIC VEHICLE LEASE AGREEMENT NISSAN HYPERMINI RESTRICTIONS ON USE The Nissan Hypermini electric vehicle is designed and intended only for certain limited uses and is not designed for general roadway use. Therefore, Lessee agrees to observe all of the following restrictions while borrowing or operating the Hypermini: 1. NO CHILDREN MAY RIDE IN THE HYPERMINI. The SRS passenger airbag cannot be deactivated and a child seat cannot be safely installed in the vehicle. This vehicle does not have a rear seat. Therefore, children 12 and under may not ride in this vehicle. They could be killed by the airbag. 2. The Hypermini may be used only by Lessee's employees and only for Lessee's business. The Hypermini may not be driven by anyone who is not an employee of Lessee, may not be taken home by any Lessee employee, and may not be used for commuting, personal errands or for any purpose other than a business purpose of Lessee. 3. The Hypermini may not be driven on freeways or at speeds in excess of 55 mph (89 kph). 4. The Hypermini is a right hand drive vehicle. Please advise anyone driving the vehicle that, (1) areas of vision are different than in a left hand drive vehicle, and (2) controls for the turn indicators and wipers are reversed from that of a left hand drive vehicle. Please specifically instruct anyone driving the Hypermini to use special caution while operating this right hand drive vehicle. 5. The Hypermini does not comply with U.S. Federal Motor Vehicle Safety Standards. This vehicle is being leased to the Lessee as part of Nissan's ongoing efforts to test and evaluate electric vehicles. This vehicle was designed to meet safety standards applicable in Japan. This vehicle is not being offered for sale in the United States and has not been tested to ensure compliance with U.S. Federal Motor Vehicle Safety Standards. 6. The Hypermini uses a Generation III charging port. This is a small paddle system that is not yet available at public charging stations. It is Lessee's responsibility to ensure that an appropriate charger and paddle are used when charging the Hypermini. 7. The Hypermini is equipped with special run-fiat tires. In the event of tire damage, the vehicle may not be driven more than 50 miles before repair or replacement. If a damaged run- flat tire is driven more than 50 miles, the vehicle could be seriously damaged and this could 26472 12 result in an accident and serious personal injury. Additional information regarding the run-flat tires is located in the vehicle's glove compartment. Lessee acknowledges that it has read and understood the preceding restrictions. Lessee agrees to instruct all employees operating the vehicle of the preceding restrictions and Lessee agrees that Lessee and all Lessee employees operating the Hypermini will comply with all of the preceding restrictions. 26472 13 Exhibit C CONFIDENTIALITY AGREEMENT This Confidentiality Agreement (the "Agreement") is made and entered into as of this~ 2000 by and between Nissan North America, Inc. ("NNA") and ("Lessee"). day of A. NNA is leasing Hypermini electric vehicles to Lessee. B. In connection with this lease, Lessee will have access to certain information which NNA considers confidential and proprietary. B. NNA and Lessee wish to protect the confidentiality of the confidential and proprietary information upon the terms and conditions set forth herein. 1. Confidential Information. Lessee specifically agrees that all of the following information is "Confidential Information" and shall be kept strictly confidential in accordance with all of the terms and conditions of this Agreement: (i) all data obtained or compiled by Lessee regarding the engineering specifications for the Vehicles, customer satisfaction with the Vehicles, mechanical issues relating to the Vehicles, maintenance records, or other similar information; (ii) the service manuals for the Vehicles; (iii) any information regarding Vehicle engineering or technology which is provided to Lessee by NNA or which Lessee learns while performing maintenance or service work on the Vehicle. 2. Disclosure. In consideration for the opportunity to lease the Vehicles, Lessee agrees that it will not disclose or reveal any Confidential Information to any party, except that Lessee may disclose the Confidential Information to those employees of Lessee who require access to the Confidential Information in order to drive, service, maintain or evaluate the Vehicles. Lessee agrees that it will instruct all such employees to keep the information confidential in accordance with the provisions of this Agreement. 3. Use. Lessee agrees that it will not use or, authorize anyone else to use, any Confidential Information for any purpose other than fulfilling its obligations under this Agreement and the Lease Agreement between Lessee and NNA.. 4. Exceptions. The obligations of confidentiality shall not apply if: (i) the Confidential Information is, or becomes (other than through a breach of this Agreement) generally known to the public; (ii) the Confidential Information was in Lessee's possession prior to its disclosure by NNA, as demonstrated by Lessee's written records; (iii) the Confidential Information was rightfully received by Lessee without obligation of confidentiality from a third 14 26472 party, as demonstrated by Lessee's written records; 0v) disclosure is required by law, provided that Lessee gives NNA prompt notice of the request for disclosure, cooperates with NNA, at NNA's expense in obtaining a protective order or other remedy, and discloses only that portion of the Confidential Information which it is legally compelled to disclose. 5. Copies and Return of Information. Lessee shall not make any copies of Confidential Information without NNA's prior written consent. Upon the conclusion of the vehicle lease, or earlier if so requested by NNA, Lessee will immediately return to NNA all originals and copies of the Confidential Information, including all notes, computer disks, records, drawings or other documents. However, Lessee may retain a single copy for archive purposes, provided such copy is kept confidential in accordance with the provisions of this Agreement. 6. Confidentiality Period. Confidential Information shall continue to be subject to the provisions of this agreement for five (5) years following the date of disclosure of the final item of Confidential Information. 7. Remedies. (a) Lessee recognizes that violation of its obligations concerning Confidential Information is grounds for immediate termination of any electric vehicle agreements in effect between Lessee and NNA. No such termination shall preclude NNA from pursuing any other remedies which may be available. (b) Lessee acknowledges that the Confidential Information is important, material and confidential to NNA. If Lessee breaches any of its obligations hereunder, NNA will be entitled to seek temporary and permanent injunctive relief, without the necessity of proving actual damages. Any injunctive relief shall not affect NNA's fight to seek monetary damages or any other remedies which may be available. 8. Miscellaneous. (a) This Agreement shall be governed by the laws of the State of California. (b) This Agreement shall be binding upon Lessee and its successors and assigns. (c) This Agreement contains the entire understanding of NNA and Lessee with respect to the subject matter hereof. This Agreement may not be modified or amended except in a writing signed by both NNA and Lessee. (d) If any court of competent jurisdiction finds any provision of this Agreement to be invalid or unenforceable, such provision shall be ineffective to the extent of the court's finding without affecting the enforceability or validity of the remaining provisions. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date set forth above. Nissan North America, Inc. By: By: Name: Name: Title: Title: 26472 15 © Z Z oo oo 0 · · oo 8d Item No. Date: April 18, 2001 AGENDA SUMMARY REPORT SUBJECT: Authorize the Mayor to Execute Amendment No. 2 to License No. DACW05-3- 96-543 between the Department of the Army, Corp of Engineers and the City of Ukiah and Authorize payment of the Annual Facilities Rental Fee of $260.00. REPORT: The City of Ukiah was issued a License by the Department of the Army for the use of the entrance road and for the water supply system used for the dissolved oxygen monitoring system at the Lake Mendocino Hydro Plant. Amendment No. 2 will extend the License for an additional five-year period. The rental payment for the five-year term of this Amendment is $260.00. Staff recommends the execution of the Amendment and the payment of the annual use fee. RECOMMENDED ACTION: Authorize the Mayor to Execute Amendment No. 2 to License No. DACW05-3-96-543 between the Department of the Army, Corp of Engineers and the City of Ukiah and authorize payment of the Annual Facilities Rental Fee of $260.00 ALTERNATIVE COUNCIL POLICY OPTIONS: Direct Staff as to Alternative. Citizen Advised: N/A Prepared by: Darryl L. Barnes, Director of Public Utilities Coordinated with: Candace Horsley, City Manager Attachment: 1) Amendment No. 2 APPROVED: _._~' ~; . Candace Horsley, City~ vlanager AMENDMENT No. 2 TO DEPARTMENT OF THE ARMY LICENSE No. DACW05-3-96-543 LAKE MENDOCINO, CALIFORNIA Department of the Army License No. DACW05-3-96-543, granting to the CITY OF UKIAH, a Public Body, Corporate and Politic, 300 Seminary Avenue, Ukiah, California 95482, hereinafter referred to as the grantee, permission to construct, operate, and maintain a water supply system for dissolved oxygen monitoring, and use an existing road across Government property at Lake Mendocino for a five- year period ending 31 May 2006. 1. The license is hereby renewed and its term is extended for an additional five-(5) year period beginning 1 June 2001, and ending 31 May 2006. 2. The compensation required for the 5-year term renewal period is TWO HUNDRED SIXTY AiqD NO/100 DOLLARS ($260.00), payable in full and in advance for the renewal period. The compensation shall be made payable to the Finance and Accounting Officer, U.S. Army Engineer District, Sacramento, ("FAO-USAED, Sacramento", is acceptable). Said license is amended in the above particulars only, and all other conditions thereof shall remain binding and in full force and effect. This amendment shall henceforth be considered a part of said license as if fully and completely written therein. NO CONDITIONS FOLLOW Page 1 of 2 AMENDMENT No. 2 LICENSE No. DACW05-3-96-543 LAKE MENDOCINO, CALIFORNIA IN WITNESS WHEREOF, I have hereunto set my hand by authority of the Secretary of the Army, this day of 2001 Reviewed as to form and content Attorney THIS LICENSE is also executed by the grantee this day of 2001. Page 2 of 2 Item No. Date: April 18, 2001 AGENDA SUMMARY REPORT SUBJECT: Development of a Policy for the City of Ukiah relative to Power Grid Support and Rolling Blackouts. REPORT: The City of Ukiah over the past several months participated in requests to reduce load issued by the California Independent System Operator (CAISO). We have met this obligation by operating city owned generation located at various city facilities. However, extensive outages are being forecasted for this summer, that could require the City of Ukiah to curtail more load than can be achieved by shedding only city facilities. Our contractual arrangement with PG&E through our Interconnection Agreement, is to assist each other during times of system disturbances or generation outages, which would cause the lost of service, by maintaining adequate generation reserves. Not only has PG&E failed to maintain its own generation resources, either owned or contracted, to meet its load, it failed even to contract to meet its load in the day-ahead markets or through bilateral contracts. While we recognize PG&E's position has resulted from orders and laws that gave it economic incentive to behave as it did, the net result was the economic meltdown that has occurred in the California energy market. This meltdown has in turn led to insolvency of PG&E, which in turn has led to suppliers being unwilling to sell power to them as non- creditworthy purchasers, which in turn has led to the need we have for rolling blackouts. The City of Ukiah has met our obligations under the reserve sharing arrangements. We have maintained enough resources to meet our loads plus a level of reserve in excess of that required by our own contractual arrangement. We have our under-frequency load shedding devices set to the agreed upon characteristics, so that emergency events will not precipitate widespread blackouts. We have cooperated with the CAISO in emergencies to maintain reliability for the State. Therefore, staff is requesting Council's guidance relative to the city's response to increased requests for rolling blackouts that inevitably will occur soon. ( Continued on Page 2 ) RECOMMENDED ACTION: ALTERNATIVE COUNCIL POLICY OPTIONS: Citizen Advised: N/A Prepared by: Darryl L. Barnes, Director of Public Utilities Coordinated with: Candace Horsley, City Manager Attachment:l) None APPROVED:, ~-~ Candace Horsley, Ci anager ( Page 2) · Staff has developed the following position relative to Power Grid Support and Rolling Blackouts: 1) The City of Ukiah has an obligation to serve our customer owners. We will continue to maintain our fiduciary obligation to serve customers and convey to those customers the benefits of the power plants and other energy investments which these customers pay for in their monthly utility bills. 2) We will continue to plan for, and construct or purchase power facilities necessary to meet all the energy needs of our customers. 3) To the extent surplus transmission or generation capability is available, the City of Ukiah will continue to make this surplus available to other creditworthy load serving entities or the system operator in a spirit of cooperation to help alleviate the overall California power crisis. 4) We will continue to operate reserve generation on behalf of creditworthy parties during periods of unplanned or forced load curtailment in Investor Owned Utility service territory in order to help reinforce and restore overall grid reliability. 5) The City of Ukiah will continue to aggressively promote conservation and demand side management programs to help lower total power consumption and to further enhance grid reliability. 6) We will, during events which result in insufficient generation to serve total California power load due to investor owned utility credit problems, pursue all prudent measures and actions to reduce municipal service area loads by way of voluntary load reductions, public and customer announcements to reduce energy consumption, and initiating the operation of available back up generation devices. 7) The City of Ukiah will continue, during periods of unpredictable power system disturbance that result in forced load reduction, fully participate in load reductions or other corrective actions necessary to restore power operations or system integrity. In summary, these principals basically state that we will support and participate in any system problems or shortages that are a result of operating outages and that we will do what we can to assist the current requests to reduce load, except the blackout of our customers. Staff recommends that the City Council direct staff to follow these principals when dealing with requests for load shedding. 8f ITEM NO. DATE: April 18, 2001 AGENDA SUMMARY REPORT SUBJECT: APPOINTMENT OF COMMITTEE TO REVIEW BANKING PROPOSALS Staff is preparing to solicit proposals for banking services. This item is brought to the Council to specify the members of the ad hoc committee to review the banking proposals. There are several options available for the composition of the committee. 1) Staff reviews the proposals and presents a recommendation to Council. 2) The Investment Oversight Committee reviews the proposals and presents a recommendation to Council. 3) The Council appoints a special committee to review the proposals and submit a recommendation to the Council. In addition to the committee members, input will be solicited from various members of the Finance Department who routinely interact with the City's bank.~ It is anticipated that proposals will be reviewed in June and a recommendation will be presented to the Council upon completion of the Committee's evaluation. RECOMMENDED ACTION: Appoint two Council members, the City Manager, the Finance Director, and the Assistant City Manager to the ad hoc committee to review banking service proposals. ALTERNATE COUNCIL POLICY OPTIONS: 1) Appoint the Investment Committee to review banking proposals. 2) Appoint a staff committee to review banking proposals. Requested by: Prepared by: Coordinated with: Attachments: Candace Horsley, City Manager Gordon Elton, Finance Director,j~ Candace Horsley, City Manager None APPROVED: Candace Horsley,~ity Manager AGENDA SUMMARY 8§ ITEM NO. DATE: April 18, 2001 REPORT SUBJECT: DISCUSSION AND CONSIDERATION OF CITY SEAL The City Clerk's office is in need of purchasing a new embosser of the City Seal since the present embosser does not make a clear imprint. Historical research of the City Seal by the City Clerk was conducted with local historian, Judy Pruden. Please note that the City Seal is different from the City Logo and that the purpose of this report is to solely address the design of the City Seal. It appears that creation of the City Seal occurred in 1896, as noted in an article in the Ukiah Republican Press, dated January 3, 1896, in which the City Seal of a shaggy dog is discussed. The border of the original City Seal also has the inscription of "The Town of Ukiah City, California". In all probability, the City Seal was recast and redesigned in the late 1950's. No reference was found in researching the City Council minutes in 1956 (see typed newspaper article from the Ukiah News) as to why or when the design f the dog changed. This City Seal depicts a shaggy dog of a somewhat different design and the border of the Seal is inscribed "The City of Ukiah California". This is the current City Seal used by the City Clerk's office. (Continued on Page 2) RECOMMENDED ACTION: Council consider various designs for the City Seal and provide direction to Staff. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Marie Ulvila, City Clerk Marie Ulvila, City Clerk ~ Candace Horsley, City Manager, and Judy Pruden 1. January 3, 1896 news article with original shaggy dog. 2. Sketch of original shaggy dog. 3. May 10, 1956 news article. 4. City Seal of shaggy dog currently used. 5. Sketch of current shaggy dog. 6. City Seal with oak tree. 7. City Seal with Civic Center APPROVED:~: ./~..~.. Candace Horsley, Ci~ ASR: City Seal Manager Page 1 of 2 In order to obtain a new embosser, the vendor will need a clear, detailed rendering of the design. No original drawings of either design are available. Staff is requesting Council's consideration of whether the City Seal design should be changed to the original "shaggy dog" or if a new design should be adopted for the City of Ukiah. Several ideas for Council's consideration are included in the attachments. A clear rendering of the City Seal will need to be made and submitted to the vendor. At my request, Customer Service Supervisor Patsy Archibald has sketched drawings of the two dogs. Page 2 of 2 UKIAII REI'UBLJ_CAN PRESS Ja~uavy 3, 1890 1'K. I THE MOTTO OF UKIAH CITY NOW FIRST PUBLISHED. llrlef Donerlp~ion of tho ]l)o~li~n of the (~lty's lNTew 8ottI--A Coln~nittee Appoint- ., ed. to ~egotlate F~r the Sale of Sewer The loewi b~ar~ of town ,yesterday nfternoon a~ 2 o%loek fo~ the purpose of opening bl~5 for of sewer bonds ~ted at the November election. While answers to the advertise- mene were received, it was thought better 'by the trustees to make the ,sale by com- mittee, as contemplated by the ordinance. Cousequently Messrs J. M. Marmon and H. Smith were appointed to make the sale. The council therefore adjourned with the understanding that these gentlemen should take charge of. the mat~er and negotiate the snlo of the bonds. Thc design, of which the cut printed below ls an exact reproduction, is not claimed to l)c original. It has been local- ized however, the canine ~ouchant~ being an exact facshuHe o[ a bass relief dis- Covered by Pr~fdssor S~h'lieman on a panel o~ the door of the Ple~ian palaco at Herculaneum. Plesius, by the way, was apioneerofl'ompeii, and.that fact lends to the design an added attraction. In the year ~ he left that city in order to avoid the tax lovicd on all '.property-owuors in Pompeii for the construct~on of an aque- duct. Plesius was'regarded as somewhat of a silurian, but when be located at Herculaneum he displayed considerable enterprise, and finally erected the palace from tho door of which the 'above design was taken. But even in the construction of his new.home in Herculaneum he could not avoid'the mistakes which had caused him to dosert Pompeii. Thobullding was so loosely constructed that .the roof admitted the lava from ~esuvlus which ove'rflowed that city 1816 years ago. The motto, "Acquirite et Tenete," liberally trauslated means ~'Take what you can get and stick to it." The ctty, as ~ili ~o 'see~ by the seal, was incorporated In lq76,.and tills is the first t, me that tho necessity for a design arose. With the construction of the sewer system, however, the future health of the city will bo assured, and that, together with other contemplated improvements, will make Uklah oue of tho brightes~ jewels in the diadem' of California. UKIAH NEWS Thursday May 10~ 1956 Pg. 1~ Col. 4 SEAL OF CITY SAYS "GET EVERYTHING YOU CAN AND KEEP IT" Does Ukiah have a city seal? Certainly it does, and accord- ing to Judge W. D. L. Held, ]t ~.s not the insJ_gnia whJ. ch is painted on city-owned equipment. What purports to be the city seal is a view which includes a church, a bridge, bright blue river water, green redwood trees - very colorfu.l_, but totally _i_~accurate. The official ,seal of the City of Ukiah was first used in Janu- ary 1894, and is simply a shaggy dog "Judge Mannon's old dog with the sore ear" as Judge Held puts it - couchant. Below the dog are the Latin words "Acquirite et tenete "Get everything you can and keep it." or T[ ~ L'i.FO¢ 8h ITEM NO. DATE: April 18, 2001 AGENDA SUMMARY REPORT SUBJECT: SET DATES AND TIMES FOR FISCAL YEAR 2001-2002 BUDGET HEARING Historically the annual budget hearing has been held during the last week in June to meet the adoption deadline of June 30. Staff recommends the dates of June 26 and 27 as the regularly scheduled meeting of the Ukiah Valley Sanitation District is 3:00 pm Wednesday, June 27. The Redevelopment Agency hearing would be scheduled to follow the District meeting. The Council should consider each member's calendar and set the City Council budget hearing time accordingly. RECOMMENDED ACTION' 1) Set Wednesday, June 26, 10:00am, as the date and time to commence the hearing for the 20001-2002 City of Ukiah Fiscal Year Budget. 2) Set Wednesday, June 27, 3:00 pm, as the date and time for the joint hearing with the Ukiah Valley Sanitation District to consider the 2001-2002 Fiscal Year Budget. ALTERNATIVE COUNCIL POLICY OPTIONS' 1. Determine other dates and times are more appropriate and set those as desired. Citizen Advised' Requested by: Prepared by: Coordinated with' Attachments: APPROVED: mfh:asrcc01 0418BUDSCH N/A Candace Horsley, City Manager Michael F. Harris, Risk Manager/Budget Officer~ Gordon Elton, Director of Finance and Candace Horsley, City Manager None Ca-ndace Horsley, C~tylanager 8± ITEM NO. DATE: April 18, 2001 AGENDA SUMMARY REPORT SUBJECT: DISCUSSION OF POSSIBLE CANCELLATION OF MAY 2, 2001 CITY COUNCIL MEETING After polling each of the Directors relative to any critical items of business for their Departments, it was determined there were no pending business items for the May 2, 2001 City Council meeting. Also Mayor Ashiku and Councilmember Smith will be out of town that day. Therefore, staff is requesting Council's approval to cancel this meeting. RECOMMENDED ACTION: Determine Cancellation Of May 2, 2001 City Council Meeting Is Appropriate And Adjourn This Evening's City Council Meeting To The Regular Meeting Of May 16, 2001. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine cancellation of May 2, 2001 meeting is not appropriate. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Candace Horsley, City Manager Michael F. Harris, Risk Manager/Budget Officer Candace Horsley, City Manager None r,,,:a,,ccO, Candace Horsley, lity 0418CANMTG Manager 8j ITEM NO. -- DATE: April 18, 2001 AGENDA SUMMARY REPORT SUBJECT: CONSIDERATION AND ADOPTION OF RESOLUTION APPROVING MEMORANDUM OF UNDERSTANDING FOR EMPLOYEE BARGAINING UNIT- ELECTRIC UNIT (IBEW LOCAL UNION NO. 1245) The City Ukiah's Negotiator and the Personnel Officer have met with representatives of the Electric Unit and the International Brotherhood of Electric Workers, Local Union 1245, to discuss negotiation items for the Unit's new contract. This agenda item is being submitted as a placeholder in anticipation of ratification by the Electric Unit of the proposed contract and in an effort to avoid a one month delay of Council adoption due to the lack of a first Council meeting in May. The exact term of the contract is still being finalized and the proposed Memorandum of Understanding, if ratified by the Unit, will be delivered to Council by Wednesday, April 18, 2001. A Closed Session has been agendized, if necessary. If the City Council approves the contract as submitted, Staff recommends adoption of the attached resolution. RECOMMENDED ACTION' Consideration of Memorandum Of Understanding (MOU) and adoption of resolution approving MOU for the Electric Unit. ALTERNATIVE COUNCIL POLICY OPTIONS: . Do not adopt resolution. Refer to Staff for amendments. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: 1. Electric Employee's Bargaining Unit Electric Employee's Bargaining Unit Melody Harris, Personnel Officer Candace Horsley, City Manager Resolution for Adoption C~ndace Hc~rsley, Cit~ Manager 3:MOU~ASRMOU RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF UKIAH AND THE ELECTRIC UNIT, IBEW LOCAL UNION 1245 WHEREAS, the Employee/Employer Relations Officer has met and conferred in good faith with representatives of the Electric Unit, International Brotherhood of Electric Workers, Local Union 1245; and WHEREAS, a Memorandum of Understanding has been arrived at; and WHEREAS, said Memorandum of Understanding has been presented to the City Council for its consideration. NOW, THEREFORE, BE IT RESOLVED that this Memorandum of Understanding is hereby adopted and the Employee/Employer Relations Officer is authorized to enter into this Agreement. PASSED AND ADOPTED this 18th day of April 2001, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Phillip Ashiku, Mayor A'I-I'EST: Marie Ulvila, City Clerk 3:mou\resmou AGENDA SUMMARY ITEM NO. 8k. DATE' APRIL 18, 2001 REPORT SUBJECT: ADOPTION OF RESOLUTION AUTHORIZING SUBORDINATION AGREEMENT AND SIGNATORIES FOR ESPERANZA FORD, 225 ARLINGTON In 1986 the City entered into an agreement to loan Silverio and Rosa Hinojosa $18,000 for improvements to their property at 225 Arlington. This loan is in a "second" position to the current mortgage held by First Nationwide. The loan was part of the City's Community Development Block Grant (CDBG) program for property rehabilitation, which at that time was administered for the City by the Mendocino County Community Development Commission. Esperanza Ford, a daughter of the Hinojosas, inherited the property upon the death of her parents and is attempting to secure refinancing of the mortgage. Ms. Ford, who meets the Iow to moderate income levels of the original grant program, is requesting the City to retain $10,000 of the original loan in the "second" position, repaying $8,000 to the City as part of the refinancing. No payments on the loan have been made and the balance remains $18,000. The agreement did not require payments and the note will be forgiven in October (15 years from the original date of the loan). The City must sign a "Subordination Agreement" to implement this request. Though the original loan regulations state payment is due if new financing occurs, partial payment is within the guidelines of the original CDBG program as the funds continue to assist Iow and moderate income housing. The value of both the new first mortgage and the remaining City loan does not exceed 70% of the estimated property value. After review of the mortgage application and discussion of the financial situation with the lender, staff believes Ms. Ford can meet the payment obligations with the partial repayment of the City's loan. Staff finds the proposed transaction appropriate to continue assisting in housing a current Iow and moderate income family and expand future housing opportunities through the repayment. The repayment will be deposited in Fund 335, Community Development Commission, which was recently used for the local match to the HOME program. Staff recommends adoption of the resolution. RECOMMENDED ACTION' Adopt resolution approving Subordination Agreement with Esperanza Ford and authorizing signatories. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine Subordination Agreement is not desired and do not adopt resolution. 2. Determine alterations to the agreement or signatories are necessary, identify those changes, and adopt the resolution with the modifications stated. Citizen Advised' Requested by: Prepared by: Coordinated with: Attachments: 1. N/A Esperanza Ford Michael F. Harris, Risk Manager/Budget Officer David Rapport, City Attorney and Candace Horsley, City Manager Resolution for adoption, page 1. AP P ROVE D;~ _~~.,~ '~~_~~. mt'h:asrcc01 Cand~ce Horsley, C~ty~Vlanager 0418FORD RESOLUTION NO. 2001- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING SUBORDINATION AGREEMENT AND AUTHORIZING SIGNATORY TO AGREEMENT FOR ESPERANZA FORD, 225 ARLINGTON, UKIAH WHEREAS, on October 31, 1986 the City of Ukiah agreed to loan Silverio and Rosa Hinojosa $18,000 for rehabilitation of their property at 225 Arlington, Ukiah, CA; and WHEREAS, said loan was completed under the City of Ukiah Community Development Block Grant (CDBG)Iow and moderate income housing program; and WHEREAS, Esperanza Ford, a single woman, Iow and moderate income housing eligible, daughter and heir of Silverio and Rosa Hinojosa, now owns the property at 225 Arlington, Ukiah, CA, is refinancing the subject property, has requested $10,000 of the City's loan remain in the second position, and such action is consistent with the CDBG program guidelines; and WHEREAS, the City of Ukiah desires to continue meeting the goals and objectives of the General Plan Housing Element by assisting Iow and moderate income housing. NOW, THEREFORE, IT IS HEREBY RESOLVED, that the City Council of the City of Ukiah does hereby approve the Subordination Agreement to Esperanza Ford, for property at 225 Arlington, Ukiah, CA (Mendocino County Assessor Parcel Number 001-395-14), in the amount of $10,000, Exhibit A to this resolution, and authorizes the City Manger to execute same agreement. PASSED AND ADOPTED this 18th day of April 2001 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Phillip Ashiku, Mayor Marie Ulvila, City Clerk Resolution No. 2001- Page I of 1