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Home My WebLink About2001-06-20 PacketITEM NO.: 3a DATE: June 20, 2001 AGENDA SUMMARY REPORT SUBJECT: INTERVIEW WITH PLANNING COMMISSION INCUMBENT, JENNIFER PUSER On June 13, 2001, the City Clerk's office received a letter from Planning Commissioner Jennifer Puser giving notice that she will be unavailable for an interview at the City Council's meeting in July due to her planned wedding and honeymoon. I contacted Mayor Ashiku immediately concerning Commissioner Puser's request that she be allowed to be interviewed by the City Council at its June 20th meeting. Subsequent to discussing the matter with Commissioner Puser, Mayor Ashiku directed staff to include a 10-minute interval at the beginning of the June 20, 2001 meeting to allow Council time to interview incumbent Planning Commissioner Jennifer Puser who is seeking another term of office on the Planning Commission. RECOMMENDED ACTION: Interview incumbent Planning Commissioner Jennifer Puser for re- appointment to the Planning Commission. ALTERNATIVE COUNCIL POLICY OPTIONS: Determine alternative process or interview date is appropriate and provide direction to staff. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Jennifer Puser Planning Commissioner ~Jennifer Puser, Marie Ulvila, City Clerk Candace Horsley, City Manager and Phillip Ashiku, Mayor 1. Letter from Jennifer Puser dated June 13, 2001 2. Application for Planning Commission appointment submitted by Jennifer Puser on June 14, 2001 APPROVED:, .~-'~' ' ~' G-an'd'~ce Horsley, ~i~Manager ASR: Puser iterview Jennifer Puser 309 Jones St. Ukiah, CA 95482 707-467-9508 iJUN 13 2001 CITY OF UKIAH CITY CLERK'S DEPARTMENT June 13,2001 Ukiah City Council 300 Seminary Ave. Ukiah, CA 95482 Dear City Councilmembers: I am writing to inform you that my appointment on the Planning Commission is up for re- appointment this June. The City Council meeting scheduled for interviews is to be held in July. However, I will be in Europe for my wedding and.honeymoon and will not return to Ukiah until the end of July. This date has been set since Christmas. ':' am available for either a joint interview on June 20th at the upcoming City Council meeting or separate interviews until June 22nd at which time I will be leaving the country. I realize this is late notice, however, I was not notified by City Hall about the date of the appointment interviews until 2 weeks ago and then I had to leave the State for a family emergency for 10 days, which kept me out of town until this past Tuesday. I can be reached at work at 468-8914 during the day or 467-9508 at home. Thank you for your time. Sincerely, ~, ]em~ifer ?user Jun-14-ZO01 04:4?pm From-SENATOR CHESBRO-UKIAH DO ?07-458-8931 OITY OF UKIAH APPLiOA___T~LANNING o.., I am applying for an appointment to the City of Ukiah's Planning CommisslQn. 2. Residence Address ~~~Res, Phone_ 4. ~ployer C ~t~ ~{ A $~ %~ Job TiUe~{~_ ~-' ~. How long have you resid~ In U~ah?~earn; Mendooino Oou~~ ~sa li~ ~mmuni~ group~ or organ~ons you ~e affiimed ~ a~Qjc~ an~ o~s held 6. Pie . , , Plea~ answer OhS on ~r~e sheem ~ p~er and a~. 7. ~y =re you app~ing = sewe on ~e Ci~ of U~'s Planning ~mmi~ion? I 8. ~at Is your under~nding ot the pu~ose, role and msponsibiTiW of me Pl~nntng ~mmlssion~ 9. ~=t ls, or shouid he ~ho ret=tonship be~een ~e City's Plannl~g Commission a~ ~e Ci~ Council, and be~==n ~a commission and ~ O. H~ do you b~ii~e your own skills~ ~efi~, expense and pe~p~ve ~ll be ~enofi~ ~ ~= work of tho Planning ~mmi~lon? ~ 1. What do ~ou believe is ~e most impo~nt land us~ related lssue presenUy ~cing our ~mmud~ ~ 2. As a member of ~e Pi~nJng Commissi~, how would you attempt to ~dress ~i.. p~ori~ i~ue? 13. In your opinion what wpe or Wp~ of ;ro~, ff any, should ~e Q~ ennui=ge? 44. in your opinian, wh~t ~ ot ~es of gr~ shouTd 15. Am ~ere any changes ~ ~e C~s ~nent planning revT=w pm~ ~at you wo~ Id tike to s~ impleme~d? ~ 6. What kind of ideal ~mmun~ do you en~sion ~r Ukt~h? m,,,, ,~,,rn this aoolieation and a~chments to t~.C~ Clerk by Noon n Friday, ,June 29, 2o01. ~~'~o-b-j~r~our'i~tere~ In sewing the Cl~ of Forms: Planning Commission Application JU~ 14 CITY OF UKIAH CITY CLERK'S DEPARTMENT point-It' FaX Note 7671 Jennifer Puser Planning Commission Application June 23, 1998 7. I am re-applying for the Phnning Commission to continue to serve the community and continue my role in making planning decisions. I especially look forward to the opportunity of being a part of implementing the many excellent General Plan policies and goals into the City's Land Development Code. 8. My understanding of the purpos~ ofthe Planning Commission is to serve as non- partisan citizens so as to remove local planning decisions from politics. The role of the Planning Commission is to review and make decisions on project use permits and site development permits as well as recommend to the City Council the approval or denial of zoning ordinances, land development code updates, etc. The responsibility of the Planning Commission is to dedicate time to reviewing materials thoroughly, making informed and legally sound decisions regarding local planning policy. In addition, planning commissioners must take into consideration the long and short-term effects that their planning decisions have on their community. These effects include ak quality, transportation, usurpation of farm land, the sense of place in the commurfity and the community's overall growth and development patterns. 9. The relationship between the City's Planning Commission and the City Council should be a joint responsibility to make the l~.-,st planning decisions for the community. Be~:ause the Planning Commission makes recommendations to the City Council frequently, the City Council should take their recommendations under thoughtful consideration. 10. I believe my own skills, experience, expertise and perspective will be beneficial to the work of the Planning Commission in many ways. I hold a Masters degree in political science with an emphasis in urban and regional planning and I have worked for several years with local governments on land use, air quality and transportation issues. My education and job experience has enabled me to learn first hand from many of the top planners and architects in the country including: Peter Calthorpe, Andres Duany, Michael Freedman and others. These experts have empowered communities to take charge of the way they want to grow and do so in responsible, environmentally sound and economically feasible ways. Because I was born in Ukiah and my family has resided here for years, I have a vested interest in the way Ukiah grows and want to help shape that growth in a positive way for all Ukiahians. I want to continue to use my experience to help shape planning policy in the community for the better. 11. I believe the most important land use related issue presently facing our community is implementing the vision, contained in the General Plan, through its goals and policies, and continue to include citizens in creating and updating this plan. The City needs to strongly encourage the types of growth and development that are beneficial to the community and consistent with the General Plan. In addition, it needs to educate the public about the connections between land uses and the effect on other areas of the community such as air quality, transportation and the overall quality, of life in the community. 12. As a continuing member of the Planning Commission I would attempt to address this priority issue by continuing to be a voice that calls for the details in the General Plan to be implemented in the Land Development Code. I would also continue to point out examples from other communities and professionals that the Commission can learn from~ 13. In my opinion, the types of growth the City should encourage are pedestrian and transit-oriented development that is compact, mixed-use, and environmentally and economically sound. I would like to see growth and development that is built around the community; people and families, not the automobile and big box retailers. I would also like to see an emphasis on in-fill and redevelopment rather than new structures on the periphery of town on valuable farm land and strain our transportation infrastructure. For housing developments, I would like to see a more nco-traditional approach that would create neighborhoods where people can walk or ~ide a bicycle to a neighborhood Sore, where childr~ can get around without relying on their parents to drive them, and where elderly and handicapped people are ~ot prisoners in their home~4 if they are unable to drive. I would like to see continued changes in the Land Development Code. Over the last year, several excellent changes have been made that a~ct garage setbacks, landscaping requirements, bicycle parking, pedestrian paths and more. I would like to see this trend continued. I would also like to see development patterns that encourage alternative transportation, and give people a choice between driving and other modes of transport. 14. In my opinion, the types of growth the City should discourage are big box retail development that will not locate in existing structures within the city's core, development that does not have adequate transportation infrastructure, and the kinds of development and architectural themes that do not fit with existing buildings. It should also discourage the types of sprawl development that is prevalent in so many communities across our state and country. Ukiah is small and has not had the growth pressures that many communities have had yet the pressures are there.. I would like to see us reco~ize the two paths that lie ahead: suburban sprawl, air pollution and a disjointed community or a thriving downtown busin{:ss core, healthy neighborhoods, clean air, and people who are not prisoners to their cars in a unique community where people can live and raise their children in a positive environment. 15. I would like to see discussion of some type of architectural review board implemented as a part of the planning review process. It would be beneficial to the commanitY to have a board that is expert in this area to guide project architecture. 16. The kind of ideal community I envision for Ukiah is one that takes advantage of the many gifts that we have such as ideal weather and flat streets that should encourage walking and biking to its full potential. A compact community that focuses its resources on the downtown core, traditional neighborhoods that are built around the family not the automobile. And, a community that integrates planning decisions with those that take into consideration air quality and transportation issues including alternative transportation, a community planning process that involves the local citizenry to determine the kh~d of community the people want and then implement real and lasting changes. I want Ukiah to be an example of a livable community that is reco~ized not only by its cftizenry, but planning professionals and journals as well. I want people to come to Ukkah from all over the country and say this is what we should be doing. .. 17. There are no ot _.t~. C~ees/Commissions that I am interested in serving on. · . ITEM NO. DATE: June 20, 2001 AGENDA SUMMARY REPORT SUBJECT: OFFICIAL APPOINTMENT OF ARMAND BRINT AS THE 1s~ CITY OF UKIAH POET LAUREATE The City Council approved the Poet Laureate Program at its May 16, 2001 Council meeting. In addition, it also determined that Armand Brint would be the City of Ukiah's 1" Poet Laureate. Tonight, the Council is officially appointing Mr. Brint to the position though he has already begun his duties in this position. I attended at least three ceremonies in which Mr. Brint has been presented as the City's Poet Laureate and has given beautiful poetry readings before the special event, including the Winter Homeless Shelter Volunteer Appreciation Dinner and the opening celebration for the new Museum Wing. There is absolutely no question that Mr. Brint will make an absolutely memorable lS' Poet Laureate for the City of Ukiah and, in fact, we can only hope that he is able to keep up with all of the requests for his services in the coming year. Staff will continue to work on the Poet Laureate Program subcommittee with Mr. Brint in the month of July to finalize various aspects of the process for the program. RECOMMENDED ACTIONS: Council officially welcome and appoint Armand Brint as Ukiah's 1" Poet Laureate. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: N/A Requested by: City Council Prepared by: Candace Horsley, City Manager Attachments: 1. Ce..~icate of Appointment ,~c...,,s,a,~t.~o,APPROVED: Candace I-:lorsley~-~itylManager ITEM NO. 4b DATE: June 20, 2001 AGENDA SUMMARY REPORT SUBJECT: PRESENTATION BY THE FORD STREET PROJECT REGARDING OPERATION OF THE 2000/2001 TEMPORARY EMERGENCY HOMELESS WINTER SHELTER AT THE NORTH FIRE STATION With the conclusion of the winter season, the temporary emergency winter shelter at the North Fire Station has closed and the Ford Street Project, who provided necessary services under contract with the County of Mendocino, has compiled its final report on the shelter's operation. The shelter was open for four months, commencing in the first week of December and closing at the end of March. Its successful operation involved substantial participation by several regional non-profits, church groups, and individual volunteers. Ford Street Project Director, Mr. Mark Rohloff will be presenting an oral report to the Council at the June 20th meeting. RECOMMENDED ACTION: Receive report by Ford Street Project Director, Mark Rohloff ALTERNATIVE COUNCIL POLICY OPTIONS: 1. N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: 1. None Ford Street Project Ford Street Project Larry W. DeKnoblough, Community Services Director Candace Horsley, City Manager Candace Horsley, Ci y Manager LD/ZIP1 Shelter2.asr ITEM NO. 4c DATE: June 20, 2001 AGENDA SUMMARY REPORT SUBJECT: PRESENTATION BY UKIAH MAIN STREET PROGRAM The Ukiah Main Street Program Board of Directors will be attending the City Council meeting to make a presentation regarding last year's activities as well as goals for the upcoming year. Council is encouraged to ask questions of the Board and pass along your thoughts regarding current activities or items that are of special interest to the Council. RECOMMENDED ACTION: City Council receive presentation by Ukiah Main Street Board of Directors and discuss goals for upcoming year. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Attachments: N/A Joy Beehler, Main Street Program Candace Horsley, City Manager 1. None. APPROVED: 4/Can.ASRMainSt.601 Candace Horsley, City M~nager This City of Ukiah Commendation is presented on this ~th day of Jun VETERANS OF THE UKIAH VALLEY in appreciation for the dedication of all those ~hose efforts resulted in the tremendous sho~ng of American pride and honor through the State Street i~ m e rican t~Ia g disp]ay,. ~VHEREA'S, the American Legion Post 7~, DisabIedAmerican Veterans Chapter 50, and the Veterans of Foreign ~Varsjoincd hands in completing the Hag di~play project~' and ~VHEHEAS~ many residents of the U~'iah Valley contributed n'me, money~ and ener~y to this worthwhile effort~, and ~VHEREAS~ Mary Lindle7 exhibited exemplary steadfastness in her undaunting support of this community ,~de exhibition of patriotism: and ~VHEHEAS, the community expresses its sincere than~ you andgratitude for the Hag Hying ~'spIay and Ioo~s forward to the re~ white~ and blue lining of State and School Streets during nationai holidays,, and ~ttEREAS~ this project has instilled a significant sense of allegiance to the United States of America, the great nation ~thin which ~ve live and an apprecian'on for the sacrifices of those who gave their Iives for the freedoms we enjoy and cherish as Americans. NOW, THEREFORE, I, Philh'p Ashiku, Mayor of the City of Ukiah, on behaif of my fellow Councilmernbers, Phil Baid~n, Kathy Libby, Roy Smith, and Eric [arson, ail City of Ukiah staf~ and the people of the City of Ukiah, do hereby commend those dedicated indi~duais and organizations, who gave of themseIves to insure that the ~erican Hag would again line the thorough{ares of U~iah, honoring those ~vho have served~ and saluting the symboI o{Arnerican liberties b y implemen tin g the phrase, *~fon g May It ~Va ve '; Date: June 20, 200I Philh'p ~shi~u, Ma?or MEMO Agenda Item: 6a TO: FROM: Honorable Mayor and City Councilmembers City Clerk Marie Ulvila ~~_~ ~ SUBJECT: City Council Meeting Minutes: May 16, 2001 DATE: June 14, 2001 Every attempt will be made to forward the Draft Minutes of the May 16, 2001 City Council meeting to Council for review by Tuesday, June 19, 2000. Memos: CC061401 - minutes ITEM NO.' 8a DATE: June 20, 2001 AGENDA SUMMARY REPORT SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF MAY 2001 Payments made during the month of May, 2001, are summarized on the attached Report of Disbursements. Further detail is supplied on the attached Schedule of Bills, representing the four (4) individual payment cycles within the month. Accounts Payable check numbers: 31603-31752, 31861-32038 Accounts Payable Manual check numbers: none Payroll check numbers: 31502-31602, 31753-31860 Void check numbers: None This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. RECOMMENDED ACTION' Approve the Report of Disbursements for the month of May, 2001. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: N/A Requested by: Candace Horsley, City Manager Prepared by: Kim Sechrest, Accounts Payable Specialist Coordinated with: Gordon Elton, Director of Finance and Candace Horsley, City Manager Attachments: Report of Disbursements APPROVED:' candace H~rsley, Cit~~,anager KRS:W ORD/AGENDAMAR01 CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF MAY 2001 Demand Payments approved: Check No. 31603-31752, 31861-31960, 31961-32038 FUNDS: 100 General Fund $111,853.86 131 Equipment Reserve Fund 142 National Science Foundation 143 N.E.H.1. Museum Grant $976.50 150 Civic Center Fund 200 Asset Seizure Fund 203 H&S Education 11490(B)(2XA)(I) $39.00 205 Sup Law Enforce Srv. Fd (SLESF) $57,787.47 206 Community Oriented Policing $45.69 207 Local Law Enforce. BIk Grant $1,624.80 220 Parking Dist. #10per & Maint $658.01 230 Parking Dist. #1 Revenue Fund 250 Special Revenue Fund $8,980.35 260 Downtown Business Improvement 310 Special Aviation Fund 332 Federal Emerg. Shelter Grant $10,858.35 333 Comm. Development Block Grant $14,217.73 335 Community Dev. Comm. Fund 410 Conference Center Fund $4,819.71 550 Lake Mendocino Bond $1,331,720.45 555 Lake Mendocino Bond Reserve 575 Garage $1,595.33 600 Airport $7,358.63 612 City/District Sewer $48,939.67 615 City/District Sewer Replace 650 Spec San Dist Fund (Cap Imp) 652 REDIP Sewer Enterprise Fund 660 Sanitary Disposal Site Fund 665 Refuse/Debris Control 675 Contracted Dispatch Services 678 Public Safety Dispatch 679 MESA (Mendo Emerg Srv Auth) 695 Golf 696 Warehouse/Stores 697 Billing Enterprise Fund 698 Fixed Asset Fund 800 Electric 801 Electric Revenue Fund 805 Street Lighting Fund 806 Public Benefits Charges 820 Water 900 Special Deposit Trust 910 Worker's Comp. Fund 920 Liability Fund 940 Payroll Posting Fund 950 General Service (Accts Recv) 960 Community Redev. Agency 962 Redevelopment Housing Fund 965 Redevelopment Cap Imprv. Fund 966 Redevelopment Debt Svc. PAYROLL CHECK NUMBERS 31502-31601 DIRECT DEPOSIT NUMBERS 10278-10383 PAYROLL PERIOD 4/15/01-4/28/01 PAYROLL CHECK NUMBERS 31602, 31753-31860 DIRECT DEPOSIT NUMBERS 10384-10490 PAYROLL PERIOD 4/29/01-5/12/01 TOTAL DEMAND PAYMENTS TOTAL PAYROLL VENDOR CHECKS TOTAL PAYROLL CHECKS TOTAL DIRECT DEPOSIT TOTAL PAYMENTS $60,651.65 $3O3.36 $8,828.51 $6,785.13 $38,325.67 $218.13 $5,247.99 $5,645.69 $899,853.63 $9,211.26 $24,587.21 $5,904.16 $84,483.85 $255.22 $1,434.89 $3,599.80 $181,901.00 $2,938,712.70 $68,836.11 $153,261.73 $236,487.17 $3,397,297.71 VOID CHECK NUMBERS: None CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on City Clerk APPROVAL OF CITY MANAGER I have examined this Register and approve same. 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CITY COUNCIL REGARDING THE FROM VINTAGE WATER WORKS REPORT: Included in the 2000/01 Water Budget, Account Number 820.3901.800.000, is $15,000 to purchase a new tapping machine to replace a 1950's vintage machine now in use. This machine is used to perform large taps on live water mains. Requests for quotation through the informal bid process were sent to five firms that supply water works equipment. Four firms submitted bids for this tapping machine. The lowest bid is from Vintage Water Works Supply for a sum of $7,242.83. A Purchase Order has been issued to Vintage Water Works Supply for this tapping machine. Based on our purchasing policies, we are giving the City Council the required notification of this action. RECOMMENDED ACTION: Receive and file report regarding the purchase of a tapping machine from Vintage Water Works Supply for the sum of $7,242.83. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Darryl L. Barnes, Director of Public Utilities George Borecky, Water/Sewer Operations Superintendent Candace Horsley, City Manager Tabulation of Bids ~3a~ace Horsley, City ~lnager MAY 2001 TABULATION OF BIDS FOR TAPPING MACHINE Vintage Water Works Supply Familian Northwest Pace Supply Groeniger & Co. $7,242.83 $8,115.95 $8,11 8.09 $8,567.22 Sc ITEM NO. DATE: JUNE 20, 2001 AGENDA SUMMARY REPORT SUBJECT: REJECTION OF CLAIM FOR DAMAGES RECEIVED FROM ISMAEL LOPEZ AND REFERRAL TO JOINT POWERS AUTHORITY, REDWOOD EMPIRE MUNICIPAL INSURANCE FUND The claim from Ismael Lopez was received by the City of Ukiah on May 30, 2001 and alleges personal injuries related to activities at the landfill on December 1,2000. Pursuant to City policy, it is recommended the City Council reject the claim as stated and refer it to the Redwood Empire Municipal Insurance Fund (REMIF). RECOMMENDED ACTION: Reject Claim For Damages Received From Ismael Lopez And Refer It To The Joint Powers Authority, Redwood Empire Municipal Insurance Fund. ALTERNATIVE COUNCIL POLICY OPTIONS: Alternative action not advised by the City's Risk Manager. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Yes Claimant ~ Michael F. Harris, Risk Manager/Budget Officer~ ,~ Candace Horsley, City Manager 1. Claim of Ismael Lopez, pages 1-3. APPROVED: mfh:asrcc01 0620CLAIM Candace Horsley, City"M~age 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PANO STEPHENS (#42122) Attorney at Law P. O. Box 1548 Ukiah, CA 95482-1548 Telephone: (707) 462-1996 Facsimile: (707) 462-1999 Attorney for Claimant ! MAY 30 2001 I CITY OF UKIAH CITY CLERK'S DEPARTMENT CITY COUNCIL CITY OF UKIAH Claim Of: ) ) ISMAEL LOPEZ, ) ) Claimant. ) ) CLAIM FOR DAMAGES ,[Govt. Code ~910] Claimant presents the following claim against the CITY OF UKI~{ pursuant to Section 910 of the California Government Code. 1) Claimant's mailing address is 10701 West Road, Redwood Valley, California 95470. 2) The post office address to which Claimant desires notices regarding this claim be sent is: ISMAEL LOPEZ c/o PANO STEPHENS Attorney at Law P. O. Box 1548 Ukiah, CA 95482-1548 3) The date and location of the incident giving rise to this claim are: December 1, 2000, at the Ukiah City Dump landfill site on Vichy Springs Road, Ukiah, California. 4) The circumstances giving rise to this claim are as follows: Claimant was dumping waste materials at the described landfill CLAIM FOR DAMAGES _{ -- on the date set forth above. Other patrons of the landfill in the vicinity of claimant were throwing heavy, tile-like objects from their vehicle at one another and/or errantly, apparently engaging in horseplay, while delivering their waste. The CITY OF UKIAH dump attendant observed such conduct by the patrons but failed to take appropriate measures to prevent same, and/or to protect other patrons, including claimant. As a result of the negligent failure to supervise or control the landfill site, claimant was hit in the head by the objects thrown, thereby sustaining serious personal injuries. 5) The names, capacities or other identifying information regarding the public employees/agents who negligently supervised/controlled the landfill site are presently unknown to 13 claimant. ]4 6) As a direct and proximate result of the negligence herein 15 described, claimant has sustained general and special damages in 16 amounts which are in excess of the jurisdictional limits of the 17 California Superior Court. !8 DATED: May 29, 2001 19 10 Attorney for claimant I SMAEL LOPEZ 22 23 24 25 26 27 28 CLAIM FOR DAMAGES 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 DECLARATION OF SERVICE BY MAIL I am a citizen of the United States and a resident of the County of Mendocino, California. I am over the age of eighteen years and not a party to the above-entitled action. My business address is 201 North State Street, Ukiah, California. On this date I served a copy of the foregoing document by placing a true copy thereof enclosed in a sealed envelope with postage thereon fully prepaid in the United States post office mail box at Ukiah, California, addressed in the manner immediately below this declaration. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed on May / 29, 2SOl at Ukiah, California.· ~ .~~/~/~. . , .. /~ila Holland ~ city Council city of Ukiah 300 Seminary Avenue Ukiah, CA 95482 CLAIM FOR DAMAGES ITEM NO. DATE: 8d JUNE 20, 2001 AGENDA SUMMARY REPORT SUBJECT: NOTIFICATION TO THE CITY COUNCIL REGARDING THE SOLE SOURCE BID TO INSPECT AND EVALUATE THE RANNEY COLLECTOR BY THE RANNEY DIVISION OF LAYNE CHRISTENSEN COMPANY FOR THE SUM OF $9,700.00. REPORT: Included in the 2000/01 Water Budget, Account Number 820.3850.690.000, is $10,000 to perform various work in the water production system. With the declining production of the wells and the future need for expansion of the water treatment plant, staff felt that a thorough evaluation of the Ranney Collector was necessary. The Ranney Collector is the collector well that supplies the water treatment plant. The Ranney Division of the Lane Christensen Company, was contacted to give a price to perform this evaluation. Staff believes that this company is the only firm that can accurately evaluate our collector. The bid price for this work is $9,700.00. The Ranney Division of the Lane Christensen Company is currently performing similar evaluations for the Sonoma County Water Agency. A Purchase Order has been issued to the Ranney Division of Layne Christensen Company for this inspection. Based on our purchasing policies, we are giving the City Council the required notification of this action. RECOMMENDED ACTION: Receive and file report regarding the sole source bid to inspect and evaluate the Ranney Collector by the Ranney Division of the Lane Christensen Company for the sum of $9,700.00. AL"rERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: N/A Requested by: Darryl L. Barnes, Director of Public Utilities Prepared by: George Borecky, Water/Sewer Operations Superintendent Coordinated with: Candace Horsley, City Manager Attachments: Scope of Services Candace Horsley~' ~i~y Manager SCOPE OF.SERVICES Inspection and Testing of Ranney Well City of Ukiah, California The purpose of this inspection and testing is to evaluate the present condition of the City's Ranney Well and determine if the Well is in need of rehabilitation. The Collector inspection and constant rate pumping test will be conducted by an experienced hydrogeologist of the Ranney Division supplemented by professional divers experienced in Ranney Well inspections, Prior to mobilization, pertinent hydrogeologic information available from the City and in Ranney Division's files will be reviewed to familiarize the hydrogeologist with the local and regional ground *water flow conditions. If available, the City's records of Well production and water levels will also be reviewed. The inspection and testing of the Well includes the following items of work: Under the supervision of Ranney's hydrogeologist, the divers will perform the following tasks (all video taping will be with a color, closed circuit video camera and 2 (two) copies of the inspection will be included as part of the inspection report): A. Inspect the lateral control valves and underwater portion of the pumps for deterioration and examine the bottom of the caisson for sand, slime, or scale accumulations, Inspect the interior of the lateral screens (i.e. sections nearest the caisson) in order to determine the amount and type of any encrustation present and evaluate the structural condition of the screens. B, Measure the relative rate of flow from each lateral using a specially designed hand-held flow meter monitored at the surface by the hydrogeologist. Measure the inflow temperature from each lateral using a telethermometer, C, Take underwater color photographs of features within the caisson and the interior of each lateral (section nearest the caisson). D. Video tape the walls and floor of the caisson below water level. E, Video tape the entire accessible length of all laterals 2. The hydrogeologist will conduct up to a 24-hour, constant-rate- pumping test and measure rate of flow, water levels in the caisson, river stage, and water levels in nearby observation wells, if available. Water levels and temperature readings in the Ranney Collector Well as well as in the river will be electronically recorded at intervals no greater than five (5) minutes apart. This test will include up to 12 hours of recovery data acquisition if necessary and obtainable. Pressure transducers will be left in place for 12 hours after pumping has been stopped or until 90% recovery has been reached (whichever occurs first). J The hydrogeologist will use rotating laser survey equipment to calculate the Ranney Collector static water elevation and river stage water elevation. All of the water level elevation data will be included in the final report and will be based on these calculations. . Upon completion of the inspection, written findings, conclusions and recommendations will be presented in a brief comprehensive report, prepared by Ranney Division's technical personnel. The report will include: physical condition of appurtenances; results of the lateral flow and temperature analysis; data and results of the constant rate test; computation of specific capacity and comparison of' present and past capacity of the Well; and recommendations regarding future operations and maintenance. ADDITIONAL COMMENTS In order to obtain the most useful data from the inspection, the City should insure that the total flow rate from the Well can be accurately determined and kept constant for as long as possible. If at all possible, prior to the pumping test the City should insure the well does not operate for a period of time long enough for the well to reach static equilibrium (this period of time may be as little as 30 minutes). The well is accessible to within 100 feet, with a 2-wheel drive truck and trailer OPTIONAL SERVICES Upon request, the following services may be provided at an additional cost: · Samples of encrusted deposits (if any) can be analyzed for mineral and biological composition. · Individual pumps can be tested and evaluated. · Water samples from individual laterals and/or composite well samples for analytical evaluation. ITEM NO. 8e DATE: June 20, 2001 AGENDA SUMMARY REPORT SUBJECT: REPORT OF EMERGENCY RENTAL OF SCRAPER FOR THE UKIAH SOLID WASTE DISPOSAL SITE SUMMARY: In April 2001 staff learned that the transfer station would be delayed from opening until the offsite road improvements were completed. The initial landfill closure date of June 2001 was then extended by the City Council to October 31, 2001. Due to the final grading design of the landfill, a substantial earth fill was required to be constructed in order to provide for a tipping area, which would extend the life of the landfill. Staff determined that an additional scraper would be necessary to construct the earth fill. Staff then contacted various companies and obtained rental rates for scrapers. Staff selected MBC Construction, Inc. as the company with the lowest rental rate for a scraper with an operator and made arrangements for rental of a scraper on an emergency basis. The rental cost, including transport cost, was $18,455.50. Staff completed a budget transfer within the landfill budget in account number 660.3401.310.000 to cover the expenses related to this equipment rental. This report is being filed in accordance with City Code Section 1530 to notify the Council of the emergency expenditure. RECOMMENDED ACTION: Receive report of emergency rental of scraper for the Ukiah Solid Waste Disposal Site. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Diana Steele, Director of Public Works / City Engineer._% Rick Seanor, Deputy Director of Public Works ~)J~ Candace Horsley, City Manager 1. Fiscal Year 2000/2001 budget sheet RJS:AglfEmrgScraper2.SUM Candac~ H(~rsley,VC'~y Manager i- Z ~l~ o E 0 o o c 4-- -- C C) ITEM NO. 8f DATE: June 20, 2001 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF PUBLISHING SERVICES BY UKIAH DAILYJOURNAL FOR FISCAL YEAR 2001/2002, IN THE AMOUNT OF $4.73 PER COLUMN INCH FOR THE FIRST DAY AND $3.29 PER COLUMN INCH FOR ADDITIONAL DAYS As the Ukiah Daily Journal is the only newspaper that qualifies for the designation as "a newspaper having general circulation" in Ukiah, a formal process requesting bids for legal publishing services was not used. The City Clerk requested the Ukiah Daily Journal submit a letter to formalize the 2001/2002 fiscal year contract rates. Staff met with Mr. Douglas Moore, Advertising Director of the Ukiah Daily Journal on June 12, 2001, and the attached letter outlining the Ukiah Daily Journal's proposal was received. The proposed rates reflect a 7%, or approximately $275 per year, increase over last year's rates. The City Attorney has reviewed the proposed contract and found it adequate. RECOMMENDED ACTION: Approve the legal publishing services by Ukiah Daily Journal for fiscal year 2001/2002, in the amount of $4.73 per column inch for the first day and $3.29 per column inch for additional days for the period of July 1,2001 through June 30, 2002. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Marie Ulvila, City Clerk Candace Horsley, City Manager and Karen Yoast, Executive Assistant, and David Rapport, City Attorney 1. Proposal letter from Ukiah Daily Journal dated June 12, 2001 aP P R OV E [)~_~~'~-'~'~--'~ Candace Hor~ley, CityX~anager ASR: PUBCONT2001 I 1 r'~~ I (707) 468_0123 FAX (707)468-578o ~m~.~ ~ ~..~,,~,..~ 590 South School Street · Post Office Box 749 · Ukiah. California 95482-0749 june ~ 9 ' . l,_, 200~ Ms. Marie Ulvila City Clerk CJ. ty of Ukiah 300 Seminary Avenue Ukiah, California 95482 Here is a copy of the necessaW information for the proposed rate structure betnveen the Ukiah Daily journal and the Ci%y of Uldah for legal advertising .for the time period July 1, 2001 t~ough June 30, 2002. Required Information: I'.['o~'.~'.1 average pmk. C~rcuiation (:.'.~Bt_* '-' ~'":-~;-~ ..... '~ Statement 3 / 3i / 01): 7552 Daily 7697 9 . a~ cffc~ation w~t.n.m ~-' 95482 z~.p .5211 ~afly 5165 S~day 3. Days of Pub~catior,: Morm~ng- Sup. d~v;... .Eve. n~nga. . .... - Monday m-~,~.6~, ..... z 'r'vpe ~d size p~mt :,,,d f,-,~--,-~' 'use,a .... ~ ....... : ...... s~e ' fe.t' iegal .pub~cation: ~ pt. Helvetica, 6.0~.za" w'~ut~ ...... c~:mm'~s,~ ~'."' "~ ~ r"'"~*' ~-~ ~'u.tter beln,veen coh~mns a. F2st run $~.73 per col'~m ~.d'~ b. Addition~ ~s $3.29 per column inch 6. Errors and o~ssions: The UHah Daily jom~ is liable only for the cost of ~e space cont~g ~ error m~d is not responsible for costs associated with o~ssions. Leg& ads received and published after established dead, es will not be eligible for credit or a re-run in case of ~ ewor, 7. Copy Acceptance: copy for leg~ ads will be accepted from p2nted, copy~ via emil (as a text attac~ent o~y), on a 3.5 inch floppy disk (in text format o~y), ~d f~. Proofs wi~ be made av~able for copy received before dead~xe, upon request. 8. Please see attac~ents. Requests for ads to be r~ ~ter pub~shed dead,ne wili be considered as space and time a~ows, with no gun,tee of pub~cafion. 9. Cancellations: Ads canceled after pub~shed deadlines may incur a 25% c~cella~i~ penal~. DpugIa~. Moore ~tis~g D~ector AGENDA SUMMARY ITEM NO. 8g DATE: June 20, 2001 REPORT SUBJECT: AUTHORIZE CITY MANAGER TO NEGOTIATE AND ENTER INTO A PROFESSIONAL CONSULTING SERVICES AGREEMENT WITH WINZLER AND KELLY CONSULTING ENGINEERS TO PROVIDE DESIGN SERVICES FOR THE STATE AND GOBBI STREETS INTERSECTION IMPROVEMENT PROJECT TO BE COMPENSATED ON A TIME AND MATERIAL BASIS, WITH A TOTAL CONTRACT AMOUNT NOT TO EXCEED $34,600. SUMMARY: Funding in the amount of $212,000 was approved in November 1998 for the State and Gobbi Streets Intersection Improvement Project, under the federally funded Hazard Elimination Safety (HES) program. September 1,2001 is a critical deadline for the project, at which time the construction contract for the improvements must be awarded. This deadline was imposed by the approving agencies, in response to an extension request and it is unlikely that any further extension will be granted. Staff contacted nine firms and individuals for assistance with this project. Only Winzler and Kelly Consulting Engineers (W&K) of Santa Rosa expressed an interest or the ability to meet the timeframe for this project. Staff met with W&K to review the project criteria and to receive preliminary project documents. W&K returned within three working days with a detailed work plan and proposal for the project. Staff has reviewed the proposal, and the resources and costs appear reasonable. W&K's proposal includes subconsultant work by a Disadvantaged Business Enterprise (DBE) totaling $14,500, or 42% of the contract. Encouraging participation by DBE firms is a requirement of federally funded projects. (continued on page 2) RECOMMENDED ACTION: Authorize the City Manager to negotiate and enter into a professional consulting services agreement with Winzler and Kelly Consulting Engineers to provide design services for the State and Gobbi Streets Intersection Improvement Project to be compensated on a Time and Material Basis, with a total contract amount not to exceed $34,600. ALTERNATIVE COUNCIL POLICY OPTIONS: Choose not to award this contract, withdraw the project from the HES program, and submit the project later to compete for other funding. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: APPROVED: 20010620W&Kcontract N/A Diana Steele, Director of Public Works / City Engineer~/~5-- Diana Steele, Director of Public Works / City Engineer Candace Horsley~..City Manager 1. Plan View o~Proposed Intersection Improvements Candace H~rsley, ~{'yranager Page 2 AUTHORIZE CITY MANAGER TO NEGOTIATE AND ENTER INTO A PROFESSIONAL CONSULTING SERVICES AGREEMENT WITH WINZLER AND KELLY CONSULTING ENGINEERS TO PROVIDE DESIGN SERVICES FOR THE STATE AND GOBBI STREETS INTERSECTION IMPROVEMENT PROJECT TO BE COMPENSATED ON A TIME AND MATERIAL BASIS, WITH A TOTAL CONTRACT AMOUNT NOT TO EXCEED $34,600. June 20, 2001 Planned improvements at the intersection include replacing traffic signal equipment, standards and traffic loops; widening of the north side of Gobbi Street west of State; reconstructing curb return radii at both the northeast and northwest corners; and the undergrounding of approximately 300 lineal feet of overhead power and communications lines. The City acquired the land required for the widening of Gobbi Street from Payless Stores in July 1978. Engineering services related to these improvements which will be provided by W&K under this contract include project management; surveying; supplying plans for review at 30% and 90% complete stages, as well as the final construction bid documents; support during the bid process; and technical engineering support during construction. The engineering costs will be $16,150 more than the $18,500 included in the original grant award. The additional costs will be funded under the "Grant Match" set aside in Fund 699, Special Projects Reserve. The $212,000 for engineering, construction, and construction inspection are budgeted in Fund 250, Special Revenue as Account 250.9815.250.000. Staff recommends authorization by the City Council to the City Manager to execute the Agreement. 00'00'~0 .l'~t'~ o 'i'O~ ~J' 'J'9+~;Iz AGENDA SUMMARY ITEM NO. 8h DATE: June 20, 2001 REPORT SUBJECT: AUTHORIZATION OF AMENDMENT NO. 2 TO THE AGREEMENT FOR REMOVAL OF WOODWASTE AND YARDWASTE FROM UKIAH SOLID WASTE DISPOSAL SITE SUMMARY: On February 19, 1997, the City Council approved an agreement with Cold Creek Compost for the removal of woodwaste and yardwaste from the solid waste disposal site. The City has been pleased with Cold Creek Compost's performance under this agreement. The terms of Amendment 1 to the agreement provide for compensation extending through June 30, 2001. Since the disposal site is now anticipated to close no later than October 31, 2001, it is appropriate to extend the term of the agreement, through the attached amendment (Attachment 1), based on the proposal from Cold Creek Compost dated June 12, 2001 (Attachment 2). This Amendment will authorize an anticipated expenditure in the amount of $34,000, for services through the life of the disposal site. Funds are proposed in the FY 2001/2002 budget to cover expenses through October 31, 2001, if needed. Services identified under this agreement amendment would not take effect until after adoption of the budget. Cold Creek Compost has reviewed and concurs with the attached amendment. Due to the timing of the preparation of this report, a signed copy of the amendment is not available. RECOMMENDED ACTION: Authorize the City Manager to execute Amendment No. 2 to the Agreement for Removal of Woodwaste and Yardwaste from Ukiah Solid Waste Disposal Site. ALTERNATIVE COUNCIL POLICY OPTIONS: Not authorize execution of the Amendment and direct staff to seek proposals from firms for woodwaste and yardwaste removal. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Diana Steele, Director of Public Works / City Engineer~,.5 Rick Seanor, Deputy Director of Public Works,,/~l~ Candace Horsley, City Manager 1. Amendment No. 2 to the Agreement 2. Proposal from Cold Creek Compost APPROVED:' .~--_____~ ~ Candace Horsley, Cit~Manager RJS: AGColdCreekAmend2.SUM CITY OF UKIAH AMENDMENT NO. 2 TO AGREEMENT FOR REMOVAL OF WOODWASTE AND YARDWASTE FROM UKIAH SOLID WASTE DISPOSAL SITE DATED APRIL 23, 1997 TERMS AND CONDITIONS All terms and conditions of the Agreement for Removal of Woodwaste and Yardwaste from Ukiah Solid Waste Disposal Site between City of Ukiah and Cold Creek Compost, Inc., dated April 23, 1997 shall remain in force and effect except as modified by this amendment. BASIS FOR COMPENSATION For the performance of the services of this Agreement, Service Provider shall be compensated at the rates below: Partial Fiscal Year 2001-2002 July 1, 2001 through October 31, 2001 $3.77 per cubic yard for woodwaste and yardwaste removal COLD CREEK COMPOST, INC. CITY OF UKIAH BY: BY: Martin Mileck Candace Horsley City Manager DATE DATE P.01 Cold Creek Compost, Inc. Santa Rosa Office · 776 Wyoming Drive · Santa Rosa · CA · 95405 · (707) 579-4744 Date: 6/12/01 From: Eric Anders FoX: (707) 579-3733 Rick Seanor DepUty Director of Public Works City of Ukiah Fax: (707) 463-6204 ' i ~ of pages (imluding cover): 1 " i Nip,age: Re:: Wood waste/yard waste removal contract. WeI are willing to extend the current contract for a period. not to exceed four (4) months (you said 10/31/01 was your de:adline~for closure at the landfill) under the same terms ~d conditions, except that the 7/1/01 fee increase would be 5%1 (to $3.77 per yard) rather than the CPI increase sCipulated in the current agreement. Under the current agreement, since 1997 we have increased: the per yard rate annually by 0.75% of the Bay Area CPI increase, However, 'the CPI does not accurately reflect tho '!r~pact of increased energy costs, which represent a large portion Of our costs. We undersSand the change from the landfill'to the transfer station has not been easy. We will C0ntinue~to do whatever we can to ease the transition, however, this contract was originally written ~o expire inl 2000 and we have already extended for one year under the original price structure. We believe this is a very modest increase: request and hope it is acceptable to the City. Please. give me a call if you have any questions or need any 9~ditional information. If you would like to have a company representative at the council meeting when this issue is aiscussed, please let me Enow. TOTAL P.O1 AGENDA SUMMARY ITEM NO. 8i DATE: June 20, 2001 REPORT SUBJECT: AUTHORIZATION OF AMENDMENT NO. 5 TO THE SERVICE AGREEMENT FOR JUVENILE WORK PROGRAM AT UKIAH SOLID WASTE DISPOSAL SITE SUMMARY: The City has utilized the services of the Mendocino County Juvenile Work Program for the past six fiscal years. The youth working under this program assist staff in collecting wind-blown debris at the disposal site, cleaning up debris along the roads leading to the site and installing minor erosion control facilities. This fiscal year staff is requesting that the City Council authorize execution of Amendment No. 5 to the City's Service Agreement for the Juvenile Work Program at the Ukiah Solid Waste Disposal Site. This Amendment will authorize expenditure in the amount of $5,000, for services through closure of the disposal site, as proposed in the FY 2001/2002 budget. Services identified under this agreement amendment would not take effect until after adoption of the budget. RECOMMENDED ACTION: Authorize the City Manager to execute Amendment No. 5 to the City's Service Agreement for the Juvenile Work Program at the Ukiah Solid Waste Disposal Site. ALTERNATIVE COUNCIL POLICY OPTIONS: Not authorize execution of the Amendment and direct staff to seek alternative means to accomplish the work projects. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Diana Steele, Director of Public Works / City Engineer~ Rick Seanor, Deputy Director of Public Works~~ Candace Horsley, City Manager 1. Amendment No. 5 to the Service Agreement APPROVED:~~_~~-~ v~ Candace Horsley,-Cit~' Manager RJS:AGLFJWPamend5. SUM CITY OF UKIAH AMENDMENT NO. 5 TO SERVICE AGREEMENT FOR JUVENILE WORK PROGRAM AT UKIAH SOLID WASTE DISPOSAL SITE DATED MAY 1, 1997 TERMS AND CONDITIONS All terms and conditions of the Service Agreement for Juvenile Work Program at Ukiah Solid Waste Disposal Site Dated May 1, 1997 shall remain in force and effect through October 31, 2001, or the closure date of the disposal site, whichever occurs first; except as modified by this fifth amendment. AUTHORIZATION Upon execution of this fifth amendment, service provider is authorized to perform the work described under "Scope-of-Services" of the original service agreement, on an hourly basis, not to exceed the total amount of compensation indicated under Compensation. COMPENSATION Compensation for the work of this fifth amendment shall be made on an hourly basis, at a rate subject to City approval, not to exceed a maximum total compensation of $5,000. MENDOCINO COUNTY PROBATION DEPARTMENT CITY OF UKIAH BY: ROllER'( MCALISTER Chief Probation Officer CANDACE HORSLEY City Manager DAT DATE Amendment No. 5 to Agreement for Juvenile Work Program at Ukiah Solid Waste Disposal Site Page 1 of 1 /) TT }CH £ NT: i ITEM NO. 8_i DATE: June 20, 2001 AGENDA SUMMARY REPORT SUBJECT: REPORT TO COUNCIL REGARDING ACQUISITION OF SERVICES FROM LEE MORSE AUTO BODY AND PAINTING IN THE AMOUNT OF $5,901.35. Pursuant to Ukiah City Code Section, this report is presented to the City Council documenting the acquisition of services or products exceeding $5,000, but less than $10,000. In January 2000, the Ukiah Police Department received a donated armored truck from Armored Transport of California. This vehicle was donated to the Ukiah Police Department for the express purpose of Law Enforcement for use in transporting high-risk prisoners and critical incidents. Currently this is the only vehicle of its type available to Law Enforcement Agencies in Mendocino, Lake, and Humboldt counties. When our department received the vehicle, staff found that the vehicle was in need of fiberglass bodywork and new paint to protect it from the elements. Upon researching repair of the vehicle, we found that only one vendor in our local area had the resources available to paint a vehicle of this size. Lee Morse Auto and Body Painting was selected to refurbish the vehicle, and funds from the Department's vehicle maintenance account 100.2001.302.000 were used. RECOMMENDED ACTION: Receive and file report. ALTERNATIVE COUNCIL POLICY OPTION: N/A Citizen Advised: N/A Requested by: Ukiah Police Department Prepared by: Chris Dewey, Police Captain Coordinated with: Candace Horsley, City Manager and John Williams, Police Chief Attachments: 1. Picture of subject vehicle, page 1. APPROVED: Candace Horsley, City l~anager AGENDA SUMMARY REPORT ITEM NO. DATE: June 20, 2001 SUBJECT: REPORT TO COUNCIL REGARDING PURCHASE OF FITNESS RELATED EQUIPMENT FROM BODY MASTERS IN THE AMOUNT OF $17,337.60 AND FIT WEST IN THE AMOUNT OF $5,379.40. Approximately 12 years ago, the Police Department purchased exercise equipment for use by department employees. This equipment was purchased primarily with asset forfeiture monies. The purpose of purchasing this equipment was to allow employees to meet the goal of improving the overall fitness level of the department. It is believed that improved fitness will prevent work related injuries, increase the rate of recovery from injuries, and increase the overall productivity and health of employees. The department is now replacing much of the old equipment because of: 1) the limited space available for exercise equipment, and 2) the type, quality, and cost of current equipment. With these considerations in mind, the department assigned a selection committee to identify the equipment to be purchased. The selection committee looked at available options, manufacturers, and price ranges, reviewed price packages from a number of vendors, and compared the packages based upon quality, safe operation, and space saving criteria. The committee selected the option that will provide high quality equipment insuring safe and beneficial exercise for our employees. It will allow specific exercises targeted to reduce common injuries among law enforcement officers such as those to the back, knee, and shoulder. This equipment will also more efficiently use the existing space and minimize overcrowding in the exercise room. The equipment will be purchased with asset forfeiture funds available to the department for discretionary use related to the law enforcement mission. The tools necessary to provide healthy and fit officers are integral to the law enforcement mission. The community also benefits from this program as officers are better able to perform their duties, down time related to injuries is reduced, and many injuries are avoided. RECOMMENDED ACTION: Receive report regarding purchase of fitness equipment from Body Masters and Fit West. ALTERNATIVE COUNCIL POLICY OPTION: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: APPROVED: N/A Police Department John Williams, Police Chief Candace Horsley, City Manager None Candace H~rsley,"Cit~ Manager ITEM NO. ].oa DATE: June 20, 2001 AGENDA SUMMARY REPORT SUBJECT: STATUS REPORT AND DISCUSSION REGARDING POTENTIAL SKATEPARK FACILITY LOCATIONS The City Council last discussed possible skatepark locations on August 18, 1999. At that time the Council reviewed four sites, including the vacant property located on Low Gap Road between the Sheriff's Department and the Ukiah Players Theatre, the future River Park, Vinewood Park, and the property located on East Clay Street that previously housed Police Activities League (PAL). Staff has continued to meet with members of the Ukiah Skatepark Committee in an on-going effort to evaluate these and other potential sites. As progress on this item has been difficult and has met with considerable public resistance, staff is returning the item to the Council in order to provide a status report on each of these locations, identify and discuss alternative sites, and seek direction from Council in order to secure a location and initiate the skatepark's development. Summarized below is a discussion of the previously considered sites, possible alternative locations, and staff's activities relative to determining feasibility. PERMANENT SITES Low Gap Road Earlier discussion of the Low Gap area had included two sites. The west site consisted of a portion of Low Gap Park, which is County operated, between the Ukiah Players Theatre and the tennis courts. However, the County had previously made a commitment to the Ukiah Rotary Club to construct a memorial grove and picnic area in this location and Rotary has expended significant volunteer time in planning and securing donations for the project. In light of the commitment made by the County as facility operator and the Rotary volunteers who have given time to develop the project, staff believes it would be inappropriate to require them to cease their memorial project in favor of the skatepark. (Continued on Pa,qe 2) RECOMMENDED ACTION: After discussion of identified skatepark sites provide further direction to staff and authorize Mayor to request development schedule of Low Gap Road site from Mendocino County Office of Education. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine that authorization for Mayor to request development schedule from MCOE is inappropriate at this time and do not move to approve authorization. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: None Skatepark Committee City Council Larry W. DeKnoblough, Community Services Director Candace Horsley, City Manager A P P R OV E O~.,,/~~l,,,_ LB/ZIP Cand-ace Horsier, City Manager Skatepark01 .asr Subsequent consideration then shifted to the east site between the Sheriff's property yard and the Ukiah Players Theatre. The entire property is approximately 70,000 square feet and is owned by the City of Ukiah, exclusive of a forty-foot wide strip along the eastern most boundary of the property that is owned by the County of Mendocino. County Supervisor Richard Shoemaker has informed staff that he has been able to secure the Sheriff's approval of use of the County's 40-foot wide portion, which means the City would only need a 60-80 foot wide strip of the property to build a 20,000 square foot park. As the Council was informed in August, the City's portion is held in option by the Mendocino County Office of Education (MCOE) and in order to proceed with any project on the property, an amendment to MCOE's option, releasing the project area, would be required. Initially MCOE Superintendent, Paul Tichinen indicated MCOE would be willing to allow the skatepark to locate on the site, however, MCOE recanted that position as they are developing plans to possibly construct a Regional Occupational Training Program (ROP) facility on the site. The specific details of that project have not been finalized as yet. In order to finalize their plans, MCOE will be conducting soil samples and completing the development plans to determine their project's scope in the next few weeks. MCOE staff has indicated they will contact the City as soon as soils determinations are completed. Their staff has indicated that if for any reason the project doesn't go forward or should it be possible to share the site, MCOE would be willing to do so. Staff believes this site should remain as the primary location and in order to determine a timeline for the skatepark, is recommending that the City Council authorize the Mayor to forward a letter on behalf of the City Council, requesting MCOE finalizes its plans or release the necessary portion of its option. River Park As was discussed in August, the River Park offers more than adequate space for a large facility around the BMX track and Little League fields. Staff believes the site would be ideal with the exception of its remoteness. The timeline for the development of the park remains uncertain and while the skatepark could be developed ahead of the rest of the project, the lack of improvements such as appropriate access, pedestrian safety on Gobbi Street, and public safety patrol are concerns. Failing all other options, the Council may wish to retain the River Park as an option. Mendocino County Properties As stated above, Supervisor Richard Shoemaker has been assisting staff in securing the County's portion of the Low Gap Road site. In addition to that site, staff has met with County Buildings and Grounds staff to discuss any other County properties within the Low Gap area. Specifically identified was the vacant land between the General Services building and the County Administrative complex. County staff has indicated that this site is intended for expansion and parking for Administrative services in the near future. While County staff also indicated no other County owned sites in the immediate vicinity of Low Gap Road are available, they are willing to continue discussions should other sites be identified. Ukiah Unified School District Properties Staff also discussed several Ukiah Unified School District sites with Superintendent Gary Brawley, who personally reviewed the locations that were recommended. The specific area staff identified was around Pomolita School including the track, tennis courts, and north ball fields. The track area and north ball fields currently experience heavy use by soccer and women's softball. The area at the west end of the track adjacent to the tennis courts was also reviewed. This area was determined to be inappropriate due to size and its narrow configuration, which would not allow adequate space for a buffer between the Skatepark and the track. Mr. Brawley also indicated that the tennis courts are not available as the School District has plans to renovate them. Staff is continuing to discuss potential sites as they are identified with superintendent Brawley to determine availability. Private Property Acquisition To date the search for sites has been focused on publicly owned land as acquisition of private property would significantly increase the cost of the project, which is intended to be built through the fundraising efforts of the Skatepark Committee and/or any grants that may be available. The properties described above sum up the available sites currently owned by the City. One additional alternative to consider is the outright purchase of privately owned property. The cost of this option could vary greatly depending upon the individual value of each specific property. TEMPORARY SITES East Clay Street The original east Clay site had been the location of a temporary facility while PAL had occupied the Holzhauser building. Staff had been discussing the possibility of a lease/purchase of the undeveloped portion of the property, paid through fundraising or grants, with then property owner Jim Holzhauser. Unfortunately, Mr. Holzhauser sold the property in the middle of those discussions and it is no longer available. However, directly across from this site the Holzhausers retained ownership of an approximately 8,000 square foot parcel, which is encircled with a six foot chain link fence. Staff has spoken with Sue Boer, one of the owners, who indicated the property could be leased as temporary site for $700 per month. An alternative to the cost of utilizing private property would be to block of a section of the terminus of Clay Street at the railroad tracks. The right of way is approximately 70 feet in width and there is no through traffic with the exception of a single residential unit located on the opposite (south) side of the Holzhauser property. There is little commercial activity in the immediate area and the surrounding properties consist of two vacant parcels with no immediate plans for development, the railroad property, and a storage warehouse for Redwood Auto. Staff believes this location may serve as a temporary site, however, the site is in the public right-of-way and there are issues relating to traffic safety. Also, staff has not met with the surrounding property owners and would recommend doing so prior to proceeding. Dora Street Frontaqe of Civic Center Staff had initially considered this location as an alternative for a temporary park. However, use of this site for a skatepark would eliminate any possibility of relocating fire training activities to this area and away from the neighboring residential units to the south of the Civic Center. During recent Public Hearings, Council has indicated that the relocation of training activities was a priority to mitigate noise impacts on the surrounding neighborhood. Staff has discussed these issues with the Skatepark Committee and is not recommending this site as a temporary alternative at this time. WauQh Lane and Talmaqe Road The City of Ukiah owns an approximately 15,000 square foot parcel at the corner of Waugh Lane and Talmage Road, which was purchased for the eventual widening of Waugh Lane. It is likely, however, that any improvements may be several years in the future as dedications from the remaining properties with rear lots fronting the east side of Waugh Lane will be necessary prior to initiating the project. Such dedications are acquired only at a time when the property is subdivided or substantially improved. Excluding an outright purchase of the necessary portions of property, widening will be subject to the individual development. In the interim, the City Manager has included the proposed Fiscal Year 2001/02 Budget funds for the demolition of the existing structure and should Council approve those funds, the site would then be vacant. While the site needs to be retained for the eventual public improvements, staff believes that the interim use of a skatepark with minor additional landscape amenities could be a significant temporary enhancement to this site. A portion of the property would need to be paved for skating and limited parking and landscaped to create a park environment. Additional constraints on the property are traffic safety for ingress and egress onto Talmage Road, a lack of area for parking, and accessibility to younger skaters without vehicle transportation. Should Council determine this site to be appropriate, staff recommends a specific site design be completed and returned to the Council for approval. As an interim location, staff believes this would be an excellent alternative. NEIGHBORHOOD PARKS Vinewood Park Subsequent to the Council's August discussion of Vinewood Park as a potential site, staff conducted an open neighborhood meeting in the park with surrounding residents. The specific locations in the park discussed at that meeting were at the east end adjacent to the picnic area and on the currently unused basketball court. The majority of residents present were not in favor of the project and strongly expressed concerns regarding loss of green space, increased noise and traffic, and increased vandalism. While the neighborhood indicated a lack of neighborhood support for a regional park at Vinewood, staff believes that incorporating limited skate elements in our existing parks will help meet the neighborhood needs for after school activities of youth with limited transportation capability and help mainstream skating into the community and enhance intergenerational exposure. As playground upgrades are planned for this park, the Council may consider incorporating a skate area of about 2,000 to 3,000 square feet into the redesign of the playground. Oak Manor Park Staff is currently in the planning process of relocating the picnic grounds from their current location at the south end of the park. Our intention is to upgrade the tables, seating, and improve handicap access. Relocating the grounds to the north side of the playground will place the new picnic grounds among the existing trees, providing better shade and allow the use of the existing paved path, thereby improving wheelchair access. Once this relocation is completed and the playground is upgraded, this area would provide a viable site for a small skate area similar to staff's recommendation for Vinewood Park. Because this site is at the far south end of the park with Gibson Creek, several large oak trees, and an earth berm between it and the neighbors, it is well screened and would have a minimum visual impact. With additional mounding, trees, and landscape along the Oak Manor and Gobbi Street frontages, a small skate area here would be well utilized by the youth of the surrounding residential neighborhoods. Summary As stated above, progress on this project has been difficult due partially to the limited number of sites available and the impacted uses of our existing parks. A second factor, which has significantly inhibited progress, is public resistance to a skatepark, due in large part to public perceptions as to what a skatepark is and how it will affect a neighborhood. Staff has visited several skateparks and while not all of them have been trouble free, they offer an excellent and intriguing venue for a very energetic youth activity. Those parks, which have experienced difficulties, have been almost exclusively the result of poor design and location. The successful skateparks are clean and well maintained, used by a mixture of youth from the very young to post-teens, and are incorporated into high visibility areas including parks and schools where a variety of other family recreation and sports activities are occurring. In these situations the skaters have exhibited responsibility and respect for the facility and surrounding area with little evidence of vandalism or abuse. In the locations staff has witnessed, skateparks have integrated into the public park system as well as any traditional park amenity or recreational activity. Staff has been coordinating the property search and neighborhood meetings with the Skatepark Committee for approximately four years. Some of these volunteers have children who skate, some had children who skated when this project began but have since grown up, and some just be live that the youth of Ukiah deserve a place to skate legally. It is the Committee's belief and staff concurs, that given the positive alternative of skating among their peers in a well designed skatepark, the majority of skaters will do so. In any event, Committee members have been unwavering in their support of the City and our efforts to see this project to fruition and staff is greatly appreciative of their dedication, support, and perseverance. Staff believes that a skatepark would be a significant benefit to our Parks and Recreation system and recommends continuing the effort with MCOE to secure a portion of the east Low Gap Road property for a permanent site. The temporary sites identified in this report are being presented to Council as an alternative means of meeting the Skatepark Committee's request for an immediate facility. In addition to staff's recommendation that a letter be forwarded to MCOE, staff is also seeking the Council's further direction regarding a temporary site and/or an alternative permanent location. ITEM NO. zob DATE: JUNE 20, 2001 AGENDA SUMMARY REPORT SUBJECT: REVIEW OF FISCAL YEAR 2001-02 BUDGET ACCOMPLISHMENTS AND OBJECTIVES FOR VARIOUS CITY FUNCTIONS At the June 6, 2001 meeting the City Council was not able to complete its review of the accomplishments and objectives for the 2001-02 fiscal year budget. The departments remaining to be considered are Airport, Community Services, Personnel, Administrative Support, City Clerk, and Redevelopment RECOMMENDED ACTION: Review And Discuss The Accomplishments And Objectives Of Fiscal Year 2001-2002 Budget As Presented By Staff. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine there is no necessity to consider the accomplishments and objectives of these departments and cancel this agenda item. 2. Determine different format is desired and provide direction to staff. Citizen Advised: N/A Requested by: City Manager Prepared by: Michael F. Harris, Risk Manager/Budget Officer Coordinated with: Gordon Elton, Director of Finance and Candace Horsley, City Manager Attachments: 1. Accomplishments and objectives for: f. Community Services, pages 20-24; g. City Management, pages 25-28; h. City Clerk, page 29; i. Redevelopment, page 30. APPROVED:(,._~"~ Candace Horsley, Cit~Manager rnfh:asrcc01 0620GOALS I- Z ul > --- r-- co_ ,o0 o ~ :~ ~ o ~ ¢~ LL · ~-- 2~ ~ --3x~L E 0 E ~ - ~~oo o ~~c~ E oo~~ 0 0 0 0 ~ E 0 > .~ '~ . ~b~.~ oo=~'g ~m ~o E .~ ~ o~ o o.~ ~ o o ~~ E 0 C o ~8~._ ~> t Z LAI 0 "gOE '.,~ -~c~ o o.c. OO o~ I-- Z o~ ~ Z 0 Q O~ 07-- O- 0 · 0 ~ 0 ~ '-- ~0 o~ ~0 nro o ~ Q o o ~--~E o~ o Q oTi> c ~x ',~ o 8- d) *~ ~.~ 0 0 ~ 0 '-- ~ o ~~ ~ ~ 0 --- .~ .~ ~ ~ ~ o '- 0 ~ E ~ N ~ ~ ~: ~ Ev --~ ~ ~E~ 'EE~ > E LU ~ E E ~ ~ 0 0 ~.~_ ~E ._ . 0 0 .E ._..q L c 'E E 0 {D -~..E '.4-,,,' 0 ~-. c E~ 0 0 · ~D c 0 4--' ._ ._~ ~ ~ LLI 0 ~ ~ 0 · 0 0 --- ~ ~ 0 '~ . .... '=~~'- 0 ~ .--~ s~~~_ =~ = 0 0 ~ ~ O~ 0 0 .C 0 L. 0 0 ._ .E · ._ E 0 0 .-- 0 LU 4--' LI.. () D. ._ .~_ oI- zz UJ LU ! >,>- LU ~'~ ITEM NO. DATE: June 20, 2001 AGENDA SUMMARY REPORT SUBJECT: ADOPTION OF ORDINANCE CONCERNING THE TERMS OF OFFICE FOR MEMBERS OF CITY COMMISSIONS AND BOARDS At the meeting of June 6, 2001, the City Council discussed the various aspects of City appointed Commissions and Committees with regards to terms, recruitments, and the appointment process. As a result of that discussion, the City Council introduced the attached Ordinance Amending Section 1200 of the Ukiah City Code Concerning the Terms of Office for Members of City Commissions and Boards. Due to one dissenting vote on the ordinance, it is being placed on Unfinished Business for adoption. RECOMMENDED ACTIONS: After Council discussion, adopt ordinance concerning the terms of office for members of the City Commissions and Boards. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine ordinance requires modifications, identify necessary changes, and introduce revised ordinance. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Standard noticing City Council Candace Horsley, City Manager David Rapport, City Attorney 1. Draft Ordinance for adoption A PPROVED:i ,c~,.^s~,o,~,,.oo, Candace Horsley, Cit~Manager ORDINANCE NO. ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH, AMENDING SECTION 1200 OF THE UKIAH CITY CODE CONCERNING THE TERMS OF OFFICE FOR MEMBERS OF CITY COMMISSIONS AND BOARDS. The City Council of the City of Ukiah ordains as follows: SECTION 1. Division 1, Chapter 4, Article 5, Section 1200 of the Ukiah City Code is amended to read as follows: {}1200: TERMS OF COMMISSION OR BOARD MEMBERS LIMITED: All members of commissions and boards appointed by the City Council shall serve at the will and pleasure of the City Council and may be removed at any time during their term of office with or without cause upon a motion of any councilmember and a four-filths (4/5) vote of the City Council. There shall be no limit on the number of terms a member of a commission or board may serve. SECTION 2. This ordinance shall be published as required by law and shall become effective 30 days alter its adoption by the City Council. introduced by title only on .lune 6, 2001, by the following roll call vote: AYES: Councilmembers Larson, Smith, Baldwin, and Mayor Ashiku. NOES: Councilmember Libby. ABSENT: None. Adopted on .lune 20, 2001, by the following roll call vote: AYES: NOES: ABSENT: ATTEST: Phillip Ashiku, Mayor Marie Ulvila, City Clerk 4: Res. Commissionterms.ord Page 1 of i ITEM NO. DATE: June 20, 2001 AGENDA SUMARY REPORT SUBJECT: APPROVAL OF CONTRACT WITH LEONARD CHARLES AND ASSOCIATES FOR THE PREPARATION OF A WESTERN HILLS CONSTRAINTS ANALYSIS AND BUILDOUT STUDY AND BUDGET TRANSFER SUMMARY: As previously discussed with the City Council and Planning Commission, staff is seeking consultant assistance to prepare a Westem Hills Constraints Analysis and Buildout Study. This study was originally requested by the Planning Commission during its first workshop on the Draft Hillside Zoning Regulation revisions. After identifying the funding source, and completing the Request for Proposals (RFP) process, staff is ready to move forward with the project. BACKGROUND: During the first Planning Commission workshop on the proposed draft revisions to the Hillside Zoning regulations, the Commissioners concluded that they needed to know what "buildout" in the Hillside district meant. This was important information for them in determining whether or not the current minimum lot size formula was adequate or whether it should be revised. Public testimony and Commissioners' comments provided a differing opinion on the topic, with some believing that realistic buildout under the current lot/slope formula would amount to approximately 30 residences. Other participants believed that the figure would be much higher, and that buildout could reach over 100 residences. The detailed identification of other constraints, such as ancient and recent landslides/unstable soils, possible archaeological sites, stands of unique and special trees, and other natural features will also lead to the development of regulations that will guide development to be consistent with the goals and policies of the General Plan. They will help refine the notion of providing opportunity for cluster development, and successfully addressing the broad concept of visual quality. (continued on page 2) RECOMMENDED ACTION: 1) Approve contract with Leonard Charles and Associates for the preparation of a Western Hills Constraints Analysis and Buildout Study; and 2) Approve the transfer of funds from Planning Department salary savings to the Special Projects Reserve Fund (699). ALTERNATIVE COUNCIL ACTION: Do not approve contract and provide direction to staff. Citizen's Advised: N/A Requested by: Charley Stump, Director of Planning and Community Development Prepared by: Charley Stump, Director of Planning and Community Development Coordinated with: Candace Horsley, City Manager Attachments: Draft Contract APPROVED: I, ("~-~ ~ l C-"a~--~ce -H orsley~ (~ty~anager The Study will also assist the decision-makers in determining the appropriate limits of the Hillside Zoning District boundaries. Staff suspects there are parcels currently located in the lower Hillside District that are relatively flat and not burdened with constraints, and therefore may be inappropriately designated. We also suspect that there are parcels burdened with steep slopes, unstable soils, and other constraints that are inappropriately left out of the Hillside District. Subsequent to the Planning Commission Workshop, staff committed to preparing a Constraints Analysis and Buildout Study that would help guide the discussions and decision making process. However, after conducting research and defining the scope of work, staff realized that we did not have the time or expertise to provide a meaningful study for the Planning Commission and City Council. As indicated at the recent joint City Council - Planning Commission meeting, staff prepared a Request for Proposals (RFP) and sent it to six different consulting firms with the capability of performing the work. At the close of the response date, only one firm had responded with a bid proposal. The firm of Leonard Charles and Associates, who has contracted with the City for land use and environmental planning work in the past, presented a comprehensive proposal that met the objectives of the RFP. Staff believes this firm has the ability to prepare a meaningful and very useful information document that will help guide the development of new regulations for the western hillside area. SCOPE OF WORK: The proposed Scope of Work includes an Introduction and Overview, a discussion of the environmental constraints to development on the western hillside (geology and soils, drainage and water quality, vegetation, wildlife, traffic/circulation, aesthetics, cultural resources, fire protection, public services, recreation, and other factors), and a discussion of the resulting buildout potential. The Study will include a series of maps that illustrate the identified constraints, as well as one or two large format maps for presentation purposes. The proposal indicates that the Study will take approximately one to two months to complete depending on the firm's workload. During this time, staff will be working on the revised regulations, and will fine-tune them when the study is completed. The bid proposal indicates that the Study would cost $21,695.00 (with optional maps, archaeological records search, and consultant attendance at meetings). FUND TRANSFER: The Planning Department has approximately $15,000 of unused consultant funds for planning studies. The additional funding for this project has been set-aside in the Special Projects Reserve Fund (Fund 699). These supplemental funds were derived from the Planning Department salary savings from the 2000-2001 budget year. To finalize this set aside, staff is requesting a transfer of the needed $7,000 from the department salary savings. RECOMMENDATION: Approve contract with Leonard Charles and Associates for the preparation of a Western Hills Constraints Analysis and Buildout Study, and approve the requested budget transfer. CITY OF UKIAH AGREEMENT FOR PROFESSIONAL SERVICES PREPARATION OF A WESTERN HILLS CONSTRAINTS ANALYSIS AND BUILDOUT STUDY This agreement shall be considered a contract, and is entered into this ~ day of__ , 2001 (effective date), by and between the CITY OF UKIAH, a general law municipal corporation, hereinafter referred to as "CITY" and Leonard Charles and Associates, a professional corporation, hereinafter referred to as the "CONSULTANT." PREMISES The purpose of this agreement is the preparation and completion by CONSULTANT of a Western Hills constraints Analysis and Buildout Study. The scope of work is more particularly described in the Exhibit "A", attached to this agreement. CITY may retain independent contractor to perform special services for CITY or any department thereof. CONSULTANT is willing and able to perform duties and render services in preparation and completion of such Study. This work has been determined by the City Council to be necessary for the welfare of residents of the CITY. CITY believes the provision of these services to the residents is in their best interests, and CONSULTANT agrees to perform such duties and render such services as outlined below: AGREEMENT CITY and CONSULTANT agree as follows: ARTICLE 1 SERVICES OF CONSULTANT 1.01 CONSULTANT shall provide those technical, expert, and professional Study/Report preparation services as described in Exhibit "A," which consists of the scope of work, dated May 2001, which is attached hereto as Exhibit "A" and incorporated herein. CONSULTANT shall provide such services within the time limits described below. 1.02 1.03 1.04 1.05 1.06 1.07 2.01 2.02 The absence, omission, or failure to include in this agreement items which are considered to be a part of normal procedure for a study of this type or which involve professional judgement, shall not be used as a basis for submission of inadequate work or incomplete performance. CITY relies upon the professional ability and stated experience of CONSULTANT as a material inducement to entering into this agreement. CONSULTANT understands the use to which the CITY will put his work product and hereby warrants that all information contained in the Western Hills Constraints Analysis and Buildout Study shall be made and prepared in accordance with generally accepted professional practices. CONSULTANT shall bear the expense of all printing and reproduction costs until the final Study/Report is accepted by the CITY, at which time CONSULTANT shall turn over to CITY all documents. CONSULTANT shall deliver three (3) copies of the Administrative Draft Study within six (6) weeks of contract execution. Ten (10) copies of the Draft Study shall be submitted within two (2) weeks of receipt of all staff comments. Ten (10) copies of the Final Study shall be submitted within two (2) weeks of the receipt of final comments on the Draft Document. A photo-ready reproducible copy of the Final Study shall also be submitted. The Study shall also include an Archaeological records search and one (1) large format map agreed upon by the CITY and CONSULTANT. CONSULTANT shall be responsible for attendance at a minimum of two (2) public meetings as determined and required by CITY. CONSULTANT shall perform any additional services as may be required due to significant changes in general scope of the project. Such additional services shall be paid for by supplemental agreement and shall conform to the rates of payment specified in Article V below. ARTICLE II SERVICES OF CITY CITY shall provide any information as to its requirements for performance of the agreement not already contained in Exhibit "A." Upon request, CITY shall provide CONSULTANT any information in its possession or reasonably available to it that consultant may need to perform services under this agreement. 3.01 3.02 3.03 3.04 3.05 4.01 4.02 5.01 ARTICLE III TERM OF AGREEMENT The term of this agreement shall commence on the effective date and shall terminate when the CITY has formally accepted the final version of the Western hills Constraints Analysis and Potential Buildout Study. This agreement may be extended on its same terms and conditions upon written agreement between the Planning Director and CONSULTANT. The execution of this agreement by the CITY shall constitute the CONSULTANT'S authority to proceed immediately with the performance of the work described by Exhibit "A." All work by CONSULTANT shall be completed pursuant to exhibit "A" and paragraph 1.05 above in a reasonable timeframe according to the established deadlines. CONSULTANT shall not be held responsible for delays caused by circumstances beyond its control. CONSULTANT acknowledges that timely performance of services is an important element of this agreement and will perform services in a timely manner as provided in paragraph 1.05 above and consistent with sound professional practices. If CITY requests significant modifications or changes in the scope of this project the time of performance shall be adjusted appropriately. The number of days of said extension shall be the final decision of CITY. ARTICLE IV COST OF SERVICES CONSULTANT has been selected by the CITY to provide services described in Exhibit "A," attached hereto and incorporated herein by reference, for which compensation shall not exceed twenty-one thousand six hundred and ninety-five dollars ($21,695.00) on a time and materials basis. Cost overruns or failure to perform within the maximum compensation ceiling established in 4.01 above shall not relieve CONSULTANT of responsibility to provide those services specified in Exhibit "A", for a total compensation including reimbursable expenses not to exceed $21,695.00. ARTICLE V PAYMENT FOR SERVICES CITY shall pay CONSULTANT for work required for satisfactory completion of this agreement in amount to be determined in accordance with the method described in paragraph 5.02 below. 5.02 5.03 5.04 5.05 6.01 6.02 7.01 Payment scheduling: Total payment not to exceed $21,695.00. Fees for professional services as outlined herein shall be paid on a time and materials basis. A detailed explanation of services and associated fees shall be listed on each invoice submitted by CONSULTANT. Payments to CONSULTANT shall be based on an itemized invoice submitted by CONSULTANT not more frequently than monthly. Payments will be made by CITY within thirty (30) days of receipt of invoice from CONSULTANT. If CITY substantially alters the scope of work to include additional analyses, the total payment and cost of services may be changed by amending the agreement. ARTICLE VI PROJECT INSPECTION AND ACCOUNTING RECORDS Duly authorized representatives of the CITY shall have right of access to the CONSULTANT'S files and records relating to the project included in the agreement and may review the work at appropriate stages during performance of the work. CONSULTANT must maintain accounting records and other evidence pertaining to costs incurred, which records and documents shall be kept available at the CONSULTANT'S California office during the contract period and thereafter for three (3) years from the date of final payment. ARTICLE VII DISPOSITION OF FINAL REPORTS All grant documents and associated materials and backup data as required by this agreement shall be and shall remain the sole property of CITY. 7.02 8.01 CONSULTANT'S attention is directed to the required notice under Government Code Section 7550, which states in part that "any documents or written reports prepared as a requirement of this contract shall contain, in a separate section preceding the main body of the document, the number and dollar amounts of all contracts and subcontracts relating to the preparation of those documents or reports if the total cost for work by non-employees of the public agency exceeds $5,000.00." ARTICLE VIII TERMINATION OF AGREEMENT At any time CITY may suspend indefinitely or abandon the project, or any part thereof, and may require CONSULTANT to suspend the performance of the service. 8.02 8.03 9.01 In the event the CITY abandons or suspends the project, CONSULTANT shall receive compensation for services rendered to date of abandonment and suspension in accordance with the provisions of Sections 5.01, 5.02, and 5.03 herein. It is understood and agreed that should CITY determine that any part of the work involved in the program is to be suspended indefinitely, abandoned, or canceled, said agreement shall be amended accordingly. Such abandonment or cancellation of a portion of the program shall in no way void or invalidate this agreement as it applies to any remaining portion of the project. If, in the opinion of the CITY, the CONSULTANT fails to perform or provide prompt, efficient, and thorough service, or if CONSULTANT fails to complete the work within the time limits provided, CITY shall have the right to give notice in writing to CONSULTANT of its intention to terminate this agreement. The notice shall be delivered to CONSULTANT at least seven (7) days prior to the date of termination specified in the notice. Upon such termination, CITY shall have the right to take CONSULTANT'S studies and reports insofar as they are complete and acceptable to CITY, and pay CONSULTANT for his performance rendered, in accordance with Sections 5.01, 5.02, and 5.03 herein, prior to the delivery of the notice of intent to terminate, less the amount of damages, general or consequential, which CITY may sustain as a result of CONSULTANT'S failure to satisfactorily perform his obligations under this agreement. ARTICLE IX RESPONSIBILITY FOR CLAIMS AND LIABILITIES HOLD HARMLESS: The CONSULTANT shall indemnify and hold harmless the CITY, its agents, officers, and employees against and from any and all claims, lawsuits, actions, liability, damages, losses, expenses, and costs (including but not limited to attorney's fees), brought for, or on account of, injuries to or death of any person or persons including employees of the CONSULTANT, or injuries to or destruction of property, arising out of, or resulting from, the performance of the work described herein, provided that any such claim, lawsuit, action, liability, damage, loss, expense, or cost is caused in whole or in part by any negligent or intentional wrongful act or omission of the CONSULTANT, any subcontractor, anyone directly or indirectly employed by any of them, or any for whose acts any of them may be liable. CONSULTANT shall have no duty to indemnify or defend CITY under this paragraph if the damage or injury is caused by the active and sole negligence or willfully wrongful act or omission of CITY or its officers or employees. CITY agrees to timely notify CONSULTANT of any such claim and to cooperate with CONSULTANT to allow CONSULTANT to defend such a claim. 10.01 11.01 12.01 12.02 13.01 ARTICLE X INSURANCE CONSULTANT, at its expense, shall secure and maintain at all times during the entire pedod of performance of this agreement, insurance as set forth in Exhibit "B", attached hereto, and incorporated herein by reference. ARTICLE Xl GENERAL COMPLIANCE WITH LAWS It is understood and agreed that the CONSULTANT will comply with all federal, state and local laws and ordinances as may be applicable to the performance of work under this agreement. ARTICLE Xlll NONDISCRIMINATION CONSULTANT certifies that it is in compliance with the Equal Employment Opportunity Requirement of Executive Order 11246, as amended by Executive Order 11375, Title VII of the Civil Rights Act of 1964, the California Fair Employment Practices Act, and any other Federal or State laws pertaining to equal employment opportunity and that it will not discriminate against any employee or applicant for employment on the basis of race, color, religion, handicap, age sex, national origin, or ancestry, in matters pertaining to recruitment, hiring, training, upgrading, transfer, compensation, or termination. In the event of the CONSULTANT'S noncompliance with the nondiscrimination provisions of this agreement, the CITY shall impose such contact sanctions as it may determine to be appropriate including, but not limited to: a. Withholding of payments to the CONSULTANT under the agreement until the CONSULTANT complies, and/or bm Cancellation, termination, or suspension of the Agreement in whole or in part. ARTICLE XIV INDEPENDENT CONSULTANT The CONSULTANT, in accordance with its status as an independent contractor, covenants and agrees that it will conduct itself consistent with such status, that it will neither hold itself out as nor claim to be an officer or employee of the CITY by reason hereof, and that it will not by reason hereof, make any claim, demand, or application to or for any right or privilege applicable to an officer or employee of the CITY including, but not limited to, worker's compensation coverage, unemployment benefits, and retirement membership or credit. 14.01 14.02 14.03 15.01 15.02 16.01 17.01 ARTICLE XV SUCCESSOR AND ASSIGNMENTS The CITY and the CONSULTANT each binds itself, its partners, successors, and executors, administrators, and assigns to the other party to this agreement, and to the partners, successors, executors, administrators, and assigns to such party in respect to all covenants of this agreement. Except as stated above, neither the CITY nor the CONSULTANT shall assign, sublet, or transfer his interest in this agreement without the written consent of the other, however, the CONSULTANT reserves the right to assign the proceeds due under this agreement to any bank or person. In the case of death of one or more members of the firm of the CONSULTANT, the surviving member or members shall complete the professional services covered by this agreement. ARTICLE XVl EXTENT OF AGREEMENT This agreement shall consist of this agreement, the Scope of Work, dated May 2001, identified as Exhibit "A", as attached hereto and incorporated herein, and the insurance requirements set forth in the attached Exhibit "B." This agreement constitutes the whole agreement between the CITY and CONSULTANT and any other representations or agreements are superseded by the terms of this agreement. ARTICLE XVll PARAGRAPH HEADINGS The paragraph headings contained herein are for convenience and reference only and are not intended to define or limit the scope of this contract. ARTICLE XVlII NOTICE Whenever a notice to a party is required by this agreement, it shall be deemed given when deposited with proper address and postage in the U.S. mail or when personally delivered as follows: CITY: City of Ukiah Civic Center 300 Seminary Drive Ukiah, California 95482 ATTN: Charley Stump, Director Planning and Community Development CONSULTANT/ CONTRACTOR: Leonard Charles, Principal Leonard Charles and Associates 7 Robie Court San Anselmo, California 94960 ARTICLE XlX DUPLICATE ORIGINALS 18.01 This agreement may be executed in one or more duplicate originals bearing the original signature of both parties and when so executed and such duplicate original shall be admissible as proof of the existence and terms of the agreement between the parties. ARTICLE XX FORUM SELECTION 19.01 CONSULTANT and CITY stipulate and agree that any litigation relating to the enforcement or interpretation of the agreement, arising out of CONSULTANT's performance or relating in any way to the work shall be brought in Mendocino County and that venue will lie in Mendocino County. CONSULTANT hereby waives any right it might otherwise have to seek a change of venue based on its status as an out of county corporation, or on any other basis. IN WITNESS WHEREOF, the parties hereto have caused their duly authorized officers to execute this agreement in duplicate the day and year first above written. CITY OF UKIAH Candace Horsley, City Manager Date CONSU LTANT/CONTRACTOR Leonard Charles, Principal Leonard Charles and Associates APPROVED AS TO FORM: IRS IDN Number Date David Rapport, City Attorney Date Bid Proposal Ukiah Western Hillside Potential Buildout Study Constraints Analysis and May, 2001 Prepared for: Prepared by: Ukiah Planning and Community Development Department 300 Seminary Avenue Ukiah, California 95482-5400 Leonard Charles and Associates 7 Robie Court San Anselmo, California 94960 415.454.4575 INTRQDUCTION The following bid proposal describes the scope of work to prepare the Ukiah Western Hillside Constraints Analysis and Potential Build-out Study (the Project). The aim of this study will be to provide City decisionmakers with sufficient information to determine environmental constraints on future development in the study area and the number of potential parcels and residences that could be constructed in the area. These data may then be used by the City to revise or amend regulations governing hillside development. Before presenting our outline of proposed work, we would note the following strengths of our firm and this proposal. General Experience. LCA has been preparing EIRs and planning reports throughout Northern California since 1977. LCA has prepared or is preparing 21 EIRs or Negative Declarations in Mendocino County. Familiarity with the Area. We have prepared numerous EIRs on projects in the Ukiah Valley, including four EIRs for the City of Ukiah, and are currently working on several planning projects in the area. Understanding of the Project. We have examined the project area and conferred with City staff. We have a good understanding of the basic constraints in the study area and the objectives of the City for this study. We understand the need to work closely with staff in preparing this report so as to reduce the need for expensive technical consultants. Availability. Because we are currently working on the EIR for the Buddhist facility in Talmage, a Negative Declaration for Calpella County Water District, the EIR/EIS for the County's Regional Transportation Plan Update, and, possibly, on the new County General Plan, we are continually in the Ukiah area. This will allow us to conduct necessary field trips and interviews with agency staff on an ongoing basis. We have reduced the costs for travel for this project, assuming that for several of the required trips we would combine the work for this project with other projects we are working on in the area. Coordination. We have worked with City staff on several projects in the past and maintain an excellent working relationship with them as well as all other agencies that could become involved in the planning effort. ISSUES After reviewing the site and data on the project, we believe the following issues are the more important areas of concern to be addressed in this EIR: · To what level are portions of the study area constrained by landsliding or other soil or geologic constraints? · What areas should be left undeveloped due to seismic risk? Ukiah Western Hillsides Constraints Analysis Bid Proposal Leonard Charles and Associates Are there sensitive plant or wildlife species in the area? Will development significantly affect the overall vegetative composition and wildlife habitat of the study area? Will future development cause runoff that would cause flooding of downstream storm drains systems of creeks? Will future development cause substantial impacts to water quality (e.g., through erosion or transmission of motor vehicle-generated pollutants) and consequent impacts on salmonids? What is the danger of a major wildfire in the area? Is there adequate fire access and water? Are there adequate evacuation routes? Would a fire stating in the study area potentially affect other pans of Ukiah? Can adequate public services be provided for new development in the area? Can a safe, coordinated circulation system be developed for the area? What effect will road, infrastructure, and building development have on the viewshed? How many parcels and residences could be developed given existing regulations? How many could be developed given study area constraints? APPROACH To address the issues outlined above, we will use the following approach: Conduct a start-up meeting with City staff to ensure that the scope of work is complete. At this meeting, City staff will provide all the background data plus the base maps to be used for report mapping. Review and assess the background data and, to the degree possible, map known areas of constraint based on the information in the background data. Conduct the botanical survey and map botanical constraints. Conduct a series of meetings on one day. At the first meeting, we will work with City staff to finalize the slope map to be used for the analysis. Following that meeting, we propose a meeting/workshop with Community Development Department, Fire Department, Police Department, Public Works Department, and any other pertinent City staff. The purpose of this workshop will be for City staff to identify and discuss known study area constraints. At this meeting, we will have large format maps so that various City staff can delineate areas with constraints relative to their area of responsibility or expertise. Prior to or following the workshop, pertinent staff members would tour the study area to discuss possible constraints that may not be evident from the background data. It is envisioned that these meetings and tour would take most of one day. Ukiah Western Hillsides Constraints Analysis Bid Proposal Leonard Charles and Associates Page 2 · Consult with CDF and any other non-City agencies that may have jurisdiction in the study area. · Assess all data collected and prepare preliminary report and constraints mapping. · It is likely that we will conduct one additional field trip and meeting with City staff to clarify issues, check information, and finalize the direction for the report. · Prepare and submit the draft report. · After receiving City comments, prepare the final report. In order to reduce the cost for this study, LCA will work closely with staff to prepare this report. Other than a botanist, all work will be done by our firm. SCOPE OF WORK A. INTRODUCTION AND OVERVIEW In this introductory section, we will describe the environmental and planning setting and the objectives of the study. This section will, include at least the following: · Provide a general description of the area and its relationship to the developed portion of the City. Maps will be prepared to show the study area. · Describe the number of parcels in the study area and, if possible, the size of those parcels. · Describe the number of existing residences in the area. · Describe the existing regulations guiding development in the study area, including the Hillside Ordinance, other Zoning Ordinance requirements, General Plan requirements, CDF fire regulations, and any other pertinent regulations. a · ENVIRONMENTAL CONSTRAINTS 1. Geology and Soils We will review existing reports and mapping to identify all geologic-related constraints. This will include mapping of any known or suspected faults, areas subject to landsliding, and areas with problematic soils (e.g., expansive soils). We will work with staff to develop a slope map for the site so as to be able to identify areas with overly steep slopes and to determine the maximum number of parcels and building envelopes allowed by the current lot/slope criteria. This prediction of buildout potential will require close coordination with staff, since it is likely that a number of assumptions will need to be made and agreed to in order to prepare the slope maps. Ukiah Western Hillsides Constraints Analysis Bid Proposal Leonard Charles and Associates Page 3 We will describe all geologic constraints and prepare a geologic constraints map that identifies areas where development should not occur or occur only after detailed geotechnical reports are prepared. 2. Drainage and Water Quality We will identify study area drainages. Confer with the City Public Works Department to determine whether future development could cause flooding downstream of the study area. Identify areas that may have drainage constraints or generate significant erosion resulting in water quality impacts. 3. Vegetation Charles Patterson, consulting botanist, will assist us in reviewing existing data and maps and providing a general vegetation map for the area. He will obtain a printout of the California Natural Diversity Data Base (CNDDB) to determine whether there are potentially sensitive plants or animals in the area. He will field survey the study area to field truth the vegetation map and to determine the presence of any sensitive species or other valuable plants or habitat occurring in the study area. 4. Wildlife Using the CNDDB printout and existing data, we will determine the possible presence of Special Status Species in the area as well as habitat valuable to such species Discuss wildlife travel corridors, watersources for wildlife, and valuable wildlife habitat (riparian habitat and oak woodlands). To the degree possible, these data will be mapped. 5. Circulation Map and describe existing roadways leading to the Study Area and existing roads in the Study Area. Work with staff to identify the minimum number of road extensions that could be built to serve the study area and how, if feasible, those roads could be connected. Determine if feasible, safe circulation can be provided and identify areas where new roads should be avoided (due to slopes, sensitive habitat, and other factors). 6. Aesthetics Provide a general discussion of possible changes in the Ukiah viewshed resulting from new development. Identify areas that are particularly visible (e.g., ridgecrests). Map key aesthetic resources. Discuss how development could affect views. 7. Fire Using the vegetation, slope, and circulation maps, confer with the City Fire Department and CDF to determine the fire hazard in the area. Based on the recommendations of these departments, identify areas that should not be developed due to fuel loading, inadequate access, inadequate water supply, or other hazards. Map fire hazard areas. Ukiah Western Hillsides Constraints Analysis Bid Proposal Leonard Charles and Associates Page 4 8. Public Services Confer with the police department, fire department, and the City Department of Public Works to determine whether there are portions of the Study Area that would be impossible or extremely difficult to serve. Identify the constraints for serving all the study area and the more constrained portions. Map those areas that should be avoided due to the difficulty in providing adequate services. 9. Recreation Confer with staff to identify any proposed parks or trails in the study area, and map those facilities. Discuss how future development could interfere with those facilities, if warranted. 10. Other Factors While future development of the study area would have impacts to other environmental resources, it is unlikely that those impacts would significantly constrain development. For example, future construction would generate noise, but these effects can be controlled by standard mitigation measures. As such, we do not propose to address noise, hazardous materials, or air quality. We also do not propose to conduct an analysis of archaeological resources. This is because the study area includes steep hillsides which likely were not used by Native Americans. However, if the City desires, we can have Sonoma State conduct a Records Search for the Study Area to determine if there are "sensitive archaeological" areas that would require field surveys prior to development. C · BUILDOUT POTENTIAL Based on the identification of constraints, we will estimate the total potential parcels and residences that could be constructed given existing regulations regarding parcel size, lot/slope criteria, and other criteria established in the Zoning Ordinance and General Plan. We will discuss whether it is possible to create the allowable number of parcels and residences given constraints not addressed by current regulations which may further limit subdivision or building envelope creation. D® REPORT PREPARATION We will prepare a report that addresses all the constraints outlined above along with the buildout potential. The report will include the constraints maps. An overall constraints map will be developed that incorporates the layers from each individual constraints map to show those areas that are the most constrained, partially constrained, and least constrained. Mapping will be done in color on up to 1 l'x 17" base maps. Larger format maps suitable for public presentation can be prepared as an optional task. Ukiah Western Hillsides Constraints Analysis Bid Proposal Leonard Charles and Associates Page 5 Schedule The schedule depends on our workload at the time the contract is authorized. It is possible that the administrative report can be prepared in one month, but in no case will it be submitted in more than two months. A draft report that incorporates staff comments will be submitted within two weeks of receipt of all comments. Staff The report will be prepared by Leonard Charles and Lynn Milliman of Leonard Charles and Associates with the assistance of Charles Patterson, consulting botanist. Assumptions This proposal assumes the following: · City staff will be available to discuss issues with us. · The City will provide the base maps it wishes used. · The City will provide all background repons, maps, aerial photos, and other data that it possesses. · We will have access to field survey properties in the study area. Ukiah Western Hillsides Constraints Analysis Bid Proposal Leonard Charles and Associates Page 6 Price Ouote This report will be prepared on a time and materials basis. The price cost described below will be considered a not to exceed figure; the actual cost could be less, but will not exceed $19,370. Task Start-up Meeting Preliminary review, analysis, and mapping Workshop/meeting with City staff Botanical survey and analysis Consult with other agencies Analysis, and preliminary report preparation Additional field trip and staff consultation Prepare draft report Prepare final report Staff Hourly Hours Cost Rate LC $140 4 $ 560 Travel $70 5 350 LC $140 16 2,240 LM $120 6 720 MT $75 20 1,500 LC $140 7 980 Travel $70 5 350 CP $80 25 2,000 Travel $70 6 420 LC $140 4 560 LC $140 16 2,240 LM $120 8 960 MT $75 12 900 LC $140 5 700 LC $140 16 2,240 LM $120 8 960 WP $50 15 750 LC $140 3 420 LM $120 1 120 WP $50 8 400 Total $19,370 L. Charles = (LC) L. Milliman = (LM) Mapping technician = (MT) Word processing = (WP) C. Patterson = (CP) This price does not include any report printing (other than provision of one camera-ready copy) or attendance at public meetings. If an archaeological records search is desired, the contract price should be increased by $375. If the City wishes us to prepare large-scale format maps, the cost should be increased by $250 per map desired. We will need to confer with staff to determine what large-scale maps would be required for either presentation or for future planning. These maps would be hand-colored and overlain and not produced by a computer. Ukiah Western Hillsides Constraints Analysis Bid Proposal Leonard Charles and Associates Page 7 lib ITEM NO. DATE: dune 20, 2001 AGENDA SUMMARY REPORT SUBJECT: DISCUSSION OF TEMPORARY WEST HILLS MORATORIUM ON LAND DIVISIONS AND NEW ROADS/GRADING PERMITS PENDING ADOPTION OF HILLSIDE DEVELOPMENT ORDINANCE (VICE MAYOR BALDWIN) Vice Mayor Baldwin has requested Council discussion regarding a moratorium on land divisions and new roads/grading permits pending adoption of a Hillside Development Ordinance. His correspondence to the Council is attached for your information. RECOMMENDED ACTION: City Council discuss temporary west hills moratorium on land divisions and new roads/grading permits pending adoption of Hillside Development Ordinance and provide direction to staff. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Council determine further information is required prior to establishing moratorium on land divisions in the west hills pending adoption of Hillside Development Ordinance. 2. Council determine moratorium is not necessary at this time. Citizen Advised: N/A Requested by: Vice Mayor Phil Baldwin Prepared by: Candace Horsley, City Manager Attachments: 1. Letter from Vice-Mayor Baldwin, dated June 11,2001 AP PROVED.k ,~c,,.^s,.,~.~o, Candace Horsley, City Manager June 11, 2001 Dear Fellow Council Members I ask this Council to vote a temporary moratorium on land divisions and new grading permits in Ukiah's west side hills, until the protective Hillside Development Ordinance is enacted by this body into law. A temporary moratorium is in order because of the very slow process involved in the establishment of a quality Hillside Development Ordinance and because of ongoing massive hillside grading (some of which may be underway without City approval). This forthright action is in order to protect our community from a corresponding potential for land slides, mud slides, stream degradation, and habitat destruction. A temporary moratorium will also allow the community to assess the amount of water being taken via pipes in the canyon section of Gibson Creek and the extent to which this jeopardizes the fishery and other habitat of this tributary to the Russian River. Finally, this act will allow time to investigate the degree of soil erosion and noise pollution generated by off road motorized vehicles associated with current hillside development. Sincerely, Phil Baldwin ITEM NO. 11c MEETING DATE: .lune 20, 2001 AGENDA SUMMARY REPORT SUB.1ECT: DISCUSSION OF AIRPORT HANGAR USE AND APPROVAL OF POLICY The City of Ukiah Regional Airport delineates use of Airport hangars through the lease agreement with the individual lessee. However, it has become apparent that there are certain aspects of hangar use that are not specified within the lease documents, and which require further clarification and Council approval. The issues revolve around what can be stored within the hangar itself as well as the use of the leased tarmac area surrounding the immediate vicinity of the hangar. Staff recently spent many hours assisting a former tenant in removing a myriad of items that were stored outside the leased hangar, including a dog and dog house. Staff believes that only Airport hangar related or fixed based operator related items should be allowed on the tarmac and, for the most part, these items should be stored within the hangar in the evening hours. Exceptions would be planes that are being worked on that do not fit in the hangar, or other business-related items, and would have to be approved by the Airport Manager on a temporary basis. The other issue revolved around the use of the hangar itself. Staff believes that as long as the hangar is being used for the purpose it was originally leased for, and there is extra room within the hangar for items other than aircraft, such as a car, it would be acceptable for these items to be stored within the hangar. For example, many pilots will store a car within their hangar so that they will have transportation to and from the Airport, either for themselves or guests. A policy regulating the use of hangars leased from the City at the Airport has been drafted by the City Attorney (Attachment # 1) for Council's consideration. The Airport Commission has reviewed the policy and suggested a change, from 10 days to 60 days, to the time RECOMMENDED ACTION: After Council discussion, adopt Airport Hangar Use Policy. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Adopt revised Hangar Use Policy. 2. Determine revisions to Hangar Use Policy are not appropriate at this time. Citizens Advised: Requested by: Prepared by: Coordinated with: Attachment: 1. Airport Commission N/A Candace Horsley, City Manager; David Rapport, City Attorney Don Bua, Airport Manager; Albert Fierro, Assistant City Manager Draft Airport Hangar Use Policy Approved: (--~---~.q.~'~,... Candace Horsley, Ci~Manager 4:Can:ASRHangar.601 period in which a plane can be absent from the hanger (page 1, section 1.A). This was to allow adequate time for repairs, painting, vacations and other bonafide activities that would require extended absences from the hanger. Staff concurs with the Commissions recommendation and has revised the policy to reflect the 60-day time period. Adoption of this policy by the Council will greatly enhance staff's ability to control the use of the Airport properly and to maintain the aesthetics and safe environment of the Airport grounds. RESOLUTt'ON NO. RESOLUTI'ON OF THE CI'TY COUNCt'L THE CI'TY OF UKTAH ESTABLt'SHTNG A POLTCY REGULATt'NG THE USE OF HANGARS LEASED AT THE t4UNICZPAL AIRPORT WHEREAS, 1. At the Ukiah Municipal Airport the City leases airport hangars and land which upon which the lessee is required to construct and use a hangar; and 2. A standard provision in said leases requires the lessee to use the hangar exclusively for the storage of aircraft and related purposes; and 3. Airport hangars are commonly used for the storage of aircraft and other personal property; and 4. The City Council has determined that the use of hangars for the storage of such items as cars and boats do not conflict with the aviation uses of the airport or the interests of the City or its citizens as long as hangars are used for the storage of aircraft as the principal use; and 5. l:n order to provide a workable policy regulating the use of leased hangars at the airport that is applied even handedly to all lessees and meets the reasonable needs of the lessees and promotes the principal use of the airport for aviation related uses; NOW, THEREFORE, BE IT RESOLVED that the City Council adopts the following policy governing the use of leased hangars at the municipal airport: :1.. Notwithstanding any more restrictive provision in an airport lease which was effective on or before the date this resolution is adopted, the following rules shall govern the use of airport hangars leased from the City and airport hangars constructed by lessees on property leased from the City: A. The lessee must use the hangar for the storage of aircraft. Storage of aircraft means that not less than one fixed wing airplane or helicopter is regularly housed in the hangar when the aircraft is not in use. l~f no aircraft is stored in the hangar for a continuous period of sixty days without the prior approval of the airport manager, the City may assume that the hangar is not being used for the storage of aircraft and that the lessee is in violation of this policy. B. As long as the hangar is used for the storage of aircraft, a lessee may store other personal property in the hangar such as, but not limited to, boats and cars, in addition to, tools and equipment that are related to the storage, maintenance, repair, modification or assembly of aircraft. C. A lessee may not store or permit the storage of property on the grounds outside the hangar. However, this prohibition shall not prohibit a lessee from parking vehicles or aircraft on the grounds outside the hangar or permitting such use of the grounds outside the hangar as long as: (1) Any motor vehicles are operable and not parked for more than 48 continuous hours in any seven day period without the prior approval of the airport manager; and (2) No other personal property, except aircraft, are kept on the grounds outside the hangar for more than 24 continuous hours in any fourteen day period. 2. This policy only relates to lease provisions governing the permitted use of hangars and does not affect any other provision of the lease, including, but not limited to, provisions addressing, improvements and modifications, maintenance and repair, storage of toxic substances, permits, compliance with laws, and utilities. 3. Any lease at the municipal airport of a hangar or land on which the lessee is required to construct and use a hangar shall contain provisions, which are consistent with this policy, unless the City Council specifically approves more restrictive provisions in a particular lease. PASSED AND ADOPTED this 20th day of June, 2001, by the following roll call vote: AYES: NOES: ABSENT: Phillip Ashiku, Mayor A'I'TEST: Marie Ulvila, City Clerk AGENDA SUMMARY ITEM NO. lld DATE: June 20, 2001 REPORT SUBJECT: CONSIDERATION OF ORDINANCE TO ESTABLISH AN OPEN SPACE, CREEK, AND PATH COMMISSION (VICE MAYOR BALDWIN) Vice Mayor Baldwin has requested Council discussion regarding an Open Space, Creek, and Path Commission. His correspondence to the Council is attached for your information. RECOMMENDED ACTION: City Council discuss Ordinance establishing an Open Space, Creek, and Path Commission and provide direction to staff. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Council determine further information is required prior to making determination relative to creation of an Open Space, Creek, and Path Commission Citizen Advised: Requested by: Prepared by: Attachments: 1. N/A Vice Mayor Phil Baldwin Candace Horsley, City Manager Letter from Vice-Mayor Baldwin, dated June 11,2001 APPROVED' can-dace Horsley,- Cit~Manager 4/Can. ASRPath.601 June 11,2001 Dear Fellow Councilmembers, It is time to reestablish the old Parks Commission with a new name and new mission. At the same time, we can rename the existing combined body as the Golf and Recreation Commission. If we look at this process as a return to our previous number of Commissions and Committees, it seems less daunting and less as a trailblazing act. We need to reestablish this separate Commission because existing commissions do not have the time to focus on our General Plan' s Open Space and Conservation element, key sections of which are appended here. Planning Commission agendas are dominated by current development applications and such element study as Design Review and Hillside Development. Agenda items of the Park and Golf Commission are invariably Golf Course issues (75%) and recreation programming (25%). Please consider how much time either of these existing Commissions have dedicated or will have time to dedicate to the General Plan sections attached. Please join me in voting to institute the City of Ukiah Open Space, Path, and Creek Commission. This reestablished Commission will create a dynamic and vital forum to provide analysis and stimulus for implementation of our General Plan. This new Commission will, additionally, encourage citizen involvement, volunteerism, and opportunity to serve our community. Sincerely, Phil Baldwin Selected relevant sections of the City General Plan Open Space and Conservation element: *provide information to people interested in learning about how undeveloped lands can be acquired as a means of preserving opens space. (OC. 1.1) * the revised Land Development Code shall include standards for maintaining open space and green areas within new developments. (OC. 1.2) * support the formation of a non-profit private Land Conservation Trust and ... facilitate acquisition of open space by the Land Conservation Trust (OC.2.1) * amend the L.D.C. to incorporate incentives, such as density bonuses, for cluster housing to conserve critical natural habitat (OC.3.1) * encourage participation of organizations established for purposes of open space conservancy (OC.4.1) * evaluate and prepare an inventory of existing natural resources on a periodic and systemic basis (OC. 5.1) * utilize natural resource guidelines in future planning and development decisions; L.D.C. shall include provisions for review of the site terrain and natural characteristics as a part of site design and development (OC.6.1) * limit gravel harvesting to levels that do not exceed resupply of Russian River gravel and ... determine the resupply levels (OC.7.2) * incorporate design standards in the L.D.C. to integrate riparian habitat into project design as a means of avoiding potential impacts of river sedimentation and lessening the effects of erosion (OC.7.5) * establish a Stream and Creek Restoration Master Plan for each creek flowing through the City limits (OC.9.1) * include recommendations for private and public funding sources and incentives to property owners to accomplish stream or creak restoration (OC.9.1) ensure that grading and development codes incorporate measures to protect and enhance fish habitat (OC.9.2) * support efforts of appropriate agencies to ensure instream water flows adequate to maintain and protect historic fisheries in the streams and creeks of the Planning Area (OC. 9.2) * develop a review and comment procedure ... which ensures that all public and private projects in or adjacent to a City stream or creek are designed and approved in a manner which preserves and enhances fish habitat, riparian vegetation, and the natural water course (OC.9.2) * develop pedestrian access along creeks flowing through the City (OC.9.4) * develop pocket parks along creek channels on public lands were feasible (OC.9.4) * prepare a "Habitat Conservation Plan" for conservation of hillside environment (OC. 10) * roads and structures shall be designed and sited to conserve or avoid damage to natural hillside resources where feasible (OC. 10.2) * site and design development to minimize impacts on views from the Valley (OC. 10.2) * before build-out makes it infeasible within the Planning Area and City, identify appropriate areas for trails along the ridge line that can be connected to trails in the Valley (OC. 10.3) *... identify and select locations within the hills which would be appropriate sites for future acquisition (OC. 10.3) * ... identify ridge line areas ... suitable for general public use for possible acquisition (OC. 10.3) * provide points of connecting access from the ridge-top trails into the Valley in any plans or programs for trail development (OC. 10.3) * lands designated for conservation shall be developed with onsite density transfer provisions such as cluster housing (OC. 11.1) * when new residential development is proposed in the hills, provide incentives to encourage cluster development as a means of maintaining and enhancing natural areas and public hiking access (OC 11.2) * adopt grading regulations for purposes of reducing erosion and sedimentation (OC. 15.1) * maintain, protect, and replenish stands of Valley Oaks (OC.22.1) Selected relevant sections from the General Plan's Circulation and Transportation element: * new development and Redevelopment projects shall specifically include plans for pedestrian facilities, bike lanes (CT.3.1) * help prevent unacceptable pollution levels by developing a system to evaluate alternative transportation infrastructure needs (CT.5.2) * develop a safe and integrated circulation system of routes for bicycle transportation (CT.6.1) * provide bicycle lanes or paths along major streets (CT.6.3) * walkways shall be integrated and designed to provide direct access between areas (CT.7.1) * ITEM NO. DATE: June 20, 2001 AGENDA SUMARY REPORT SUBJECT: APPROVAL OF RESOLUTION SUPPORTING THE BICYCLE TRANSPORTATION ACCOUNT GRANT APPLICATION AND COMMITTING TO THE REQUIRED TEN PERCENT LOCAL MATCH REQUIREMENT AND ASSOCIATED BUDGET TRANSFER SUMMARY: At the direction of the City Council, staff recently hired a consultant to prepare grant applications for funding bicycle and pedestrian improvements. We recently applied for a Caltrans Bicycle Transportation Account (BTA) grant in the amount of $102,000 for constructing bicycle lanes along East Gobbi Street from Orchard Avenue to Babcock Lane. The grant requires a ten- percent match, and the Caltrans staff have suggested that we submit a Resolution supporting the grant and committing to the required local matching funds. Staff is also requesting a budget transfer from Planning Department salary savings to the Kmart air quality mitigation fund account to supplement the existing grant matching money in that account to gain enough to provide the required ten percent match. The account currently has $6,450 and we are requesting the transfer of $5,000 to cover the required match and to provide a small reserve in the account. The East Gobbi Street bicycle lane improvement project includes pavement repair and widening, the installation of curb and gutter along the southern side of the street, construction of minor drainage infrastructure, and striping/restriping. The estimated cost for this 1500 feet of improvement is $102,000.00, which means that the local match totals $10,200.00. The existing $6,450.00 in grant matching funds in the Bicycle/Pedestrian (Kmart air quality mitigation) account is being requested to be augmented by salary savings, and thus required matching funds will be available for the project. Adoption of the Resolution will make our grant application more attractive in the very competitive BTA grant program. RECOMMENDED ACTION: 1) Adopt the Resolution supporting the Bicycle Transportation Account grant application and committing to the required ten percent local match requirement; and 2) authorize the transfer of $5,000.00 from the Planning Department salaries savings to the Special Projects Reserve Fund (699). ALTERNATIVE COUNCIL ACTION: Do not adopt the Resolution and provide direction to staff. Citizen's Advised: "Walk and Roll Coalition" Pedestrian/Bicycle Group Requested by: Charley Stump, Director of Planning and Community Development Prepared by: Charley Stump, Director of Planning and Community Development Coordinated with: Candace Horsley, City Manager Attachments: Resolution A p p ROVE D.D.D.D.D.D.D.D.D.D~~~~City~ a n age r Candace Horsley, RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH SUPPORTING THE BICYCLE TRANSPORTATION ACCOUNT GRANT APPLICATION AND COMMITTING TO THE REQUIRED TEN PERCENT LOCAL MATCH REQUIREMENT WHEREAS, the City of Ukiah adopted a Master Bicycle and Pedestrian Plan in 1999; and WHEREAS, the Plan calls for the installation of bicycle lanes along the Gobbi Street corridor from Yokayo Elementary School to Riverside Park; and WHEREAS, the City is applying for grant funds to install bicycle lanes along Gobbi Street from Orchard Avenue to Babcock Lane, which is an important segment of the Gobbi Street bicycle/pedestrian corridor; and WHEREAS, the scope of work for this bicycle lane project includes pavement repair and widening, the installation of curb and gutter along the southern side of the street, construction of minor drainage infrastructure, and striping/restriping; and WHEREAS, the estimated cost for this bicycle lane project is $102,000.00; and WHEREAS, the City is seeking grant funding from the California Department of Transportation Bicycle Transportation Account (BTA); and WHEREAS, the BTA grant requires a ten percent match ($10,200.00); and WHEREAS, the City of Ukiah is committed to this bicycle facility improvement project and has the grant matching funds in the current City budget; RESOLUTION NO. Page 1 of 2 NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Ukiah hereby declares its commitment to this project and the BTA grant, and verifies the availability of the required ten percent ($10,200) grant matching funds in the current budget. PASSED AND ADOPTED on this 20th day of June, 2001 , by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: Philip Ashiku, Mayor ATTEST: Marie Ulvila, City Clerk RESOLUTION NO. Page 2 OF 2 ITEM NO., DATE: June 20, 2001 AGENDA SUMMARY REPORT SUBJECT: SETTING DATE AND TIME FOR INTERVIEWS OF APPLICANTS TO VARIOUS COMMISSIONS AND BOARD On May 23, 2001, the City Clerk's office posted a News Release to all media in the area notifying them of upcoming vacancies on the Airport Commission, Design Review Board, Parks, Recreation, and Golf Commission, and the Planning Commission, effective June 30, 2001. The submittal deadline for all applications is Friday, June 29, 2001, at noon. At this time, staff is requesting Council's direction regarding setting a date and time to conduct interviews of applicants to the various Commissions and Board. In the past, Council has conducted interviews of applicants to the Planning Commission prior to the first regular meeting in July, with the appointment process included on the Regular Meeting agenda under New Business. Please be advised that, per Council's direction, interviews will need to be scheduled for applicants to the Airport Commission, Design Review Board, Parks, Recreation, and Golf Commission, as well as the Planning Commission. RECOMMENDED ACTION: Direct staff to make arrangements for interviews of applicants to various Commissions and Board for Wednesday, July 18, 2001, commencing at 4:30 p.m. ALTERNATIVE COUNCIL POLICY OPTIONS: Direct staff to make arrangements for a different date and time for interviews. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachment: N/A Ukiah City Council Marie Ulvila, City Clerk Candace Horsley, City Manager News Release announcing vacancies APPROVED' ~ ~ Candace Horsley, ~ty Manager ASR: Commissions-set date for interviews NEWS RELEASE OPPORTUNITY TO SERVE YOUR COMMUNITY DATE: FOR RELEASE: SUBJECT: CONTACT: May 23, 2001 Immediately Vacancies on City of Ukiah Commissions Marie Ulvila, City Clerk, 463-6217 UKIAH, CA.- The City of Ukiah announces there will be vacancies occurring on the Airport Commission, Planning Commission, and the Parks, Recreation, and Golf Commission, effective June 30, 2001. Any qualified individual who would like to make a difference in their community and is interested in serving as a volunteer for the terms as outlined below, may apply for these upcoming vacancies. Current Commissioners may be eligible to reapply. COMMISSION NUMBER OF LENGTH OF RESIDENCY REQUIREMENT VACANCIES TERM Airport Commission 4 3 Years 3 -City Resident 1 - Resident within the City of Ukiah's Sphere of Influence Design Review Board 5 3 Years Must have design experience. 4 - Reside or own real property or a business within the City of Ukiah City Limits 1- Represent community at large with no ownership or residency requirement Parks, Recreation, and Golf 4 2 Years 3 - City Resident Commission 1 - Representative from Men's Golf Club Planning Commission 3 3 Years 3 - City Resident Applications are located at the reception counter in the administration wing of the Ukiah Civic Center, 300 Seminary Avenue, or by calling the City Clerk's office at 463-6217 for an application to be mailed or faxed to you. Applications must be completed in full prior to submittal. The submittal deadline is Friday, June 29, 2001, at noon. All applicants for appointment to the Airport Commission, Planning Commission, and the Parks, Recreation, and Golf Commission will be interviewed by the City Council and consideration for appointment at the first regular City Council meeting in July, 2001. All applicants will be notified in writing as to the meeting date and scheduled interview time. If you have any questions regarding the election process, you may contact City Clerk Marie Ulvila at 463-6217. Marie Ulvila, City Clerk 300 SEMINARY AVENUE UKIAH, CA 95482-5400 Phone# 707/463-6200 Fax# 707/463-6204 Web Address: www.cityofukiah.com llg ITEM NO. DATE: June 20, 2001 AGENDA SUMMARY REPORT SUBJECT: DISCUSSION OF CANCELLATION OF JULY 4, 2001 CITY COUNCIL MEETING After polling each of the Directors relative to any critical items of business for their Departments, it was determined there are no pressing items that would have to be scheduled for the City Council meeting that will fall on the 4'h of July holiday. If issues come up that must be addressed before the July 18, 2001 regular Council meeting, they could be added to the agenda and considered during budget deliberations. Therefore, staff is recommending cancellation of the July 4, 2001 City Council meeting. RECOMMENDED ACTION: Council determine cancellation of July 4, 2001 City Council meeting is appropriate. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine alternate date and time to conduct City Council meeting prior to July 18, 2001. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: As appropriate City Manager Candace Horsley, City Manager Department Directors None. APPROVED' -~ ~ ,"/~-, Candace Horsley, C!y Manager 4:Can:ASRCan.601 AGENDA SUMMARY ITEM NO. DATE: June 20, 2001 REPORT SUBJECT: DISCUSSION AND APPROVAL OF FUNDING OF LOCAL AGENCY FORMATION COMMISSION (LAFCO) FUNDING ALLOCATION FORMULA FOR CITIES On January 1,2001, the Cortese-Knox-Hertzberg Act became law. This Act revised Local Agency Formation Commissions (LAFCO) throughout California. Under the new operational protocols and procedures, which will dramatically increase LAFCO costs, the apportionment figures for cost sharing to cover the increased LAFCO budgets were delineated as 1/3 for counties, 1/3 to be split among cities, and 1/3 to be split among the special districts. In May of this year, the County Auditor apportioned the cities' costs based on the total budget for each City. We felt that this was an inequitable methodology for calculating the cost allocation factors due to the large fluctuations in utility capital costs. It was felt that using just the General Fund revenue would be more appropriate. We then sent a letter to the County to request a City Selection Committee be convened to discuss an appropriate formula. (Continued on Page 2) RECOMMENDED ACTION: After Council discussion, approve funding allocation formula for Mendocino County LAFCO cities. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Attachments: N/A LAFCO Candace Horsley, City Manager 1. Cost Allocation Options Chart 2. City of Ukiah's letter requesting a meeting of the City Selection Committee 3. Draft LAFCO Budget 4. Total LAFCO Allocation Funding as Presented by County Auditor APPROVED:,_~~_~.~ .~_,"~~'_.~ _ ~c....s.~.~co.~o, Candace Horsley, Cityl~anager On Thursday, June 14, 2001, the cities met to discuss the method of calculating the cities' proportionate shares for the LAFCO funding. Mayor Ashiku and City staff were in attendance (Mayor Ashiku is also the City of Ukiah representative on LAFCO). A formula based on population was proposed as a favorable method, based on its stability and the fact that as population increased, the chances of using additional LAFCO services also increased. Attached for Council's review is a table of funding options. Option 1 is based on total fund revenues. Option 2 is General Fund revenues only, and Option 3 is based on population. The City of Ukiah and City of Willits agree that the population factor is the most reasonable method, but the cities of Ft. Bragg and Pt. Arena must return to their Councils for further discussion before indicating a position as their Council had already voted on this matter. Each city representative is returning to his or her respective City Councils for a decision as to which option the city feels is the most equitable. The results will be given to the L^FCO Director, and she will then forward them to each city as well as to the County Auditor for a final allocation of funding. The method of voting on the City Select Committee is unusual, as a motion must be approved by the majority of cities with the majority of population. In other words, even if the cities of Willits, Ft. Bragg, and Pt. Arena voted for a particular motion, but the City of Ukiah did not, it would not pass. A motion must be passed by the City of Ukiah before it can be passed by the City Select Committee as a whole. It would require at least two other cities to approve the motion so there would be a majority of cities voting for the motion. Mayor Ashiku is requesting Council's discussion and approval of a funding option for LAFCO. At the City Selection Committee he expressed interest in Option 3, basing the funding apportionment by population. Staff also believes that is the most appropriate method. LAFCO Funding Methods Calculation based on Total City Revenues city Fort Bragg Ukiah Willits Point Arena Revenue % of Total LAFCO Budget City. Amount 5,738,289 12.5196% 46,915.56 $ 5,873.64 32,354,911 70.5908% 46,915.56 33,118.07 7,331,146 15.9948% 46,915.56 7,504.05 410,143 0.8948% 46,915.56 419.80 45,834,489 100.00% 46,915.56 $ 46,915.56 LAFCO Budget City's percentage share of LAFCO Budget City's share of LAFCO Budget $142,168.36 33% $ 46,915.56 Calculation based on City General Fund Revenues City Revenue % of Total LAFCO Budget CityAmount Fort Bragg 2,835,893 23.5345% 46,915.56 $ 11,041.34 Ukiah 7,226,478 59.9712% 46,915.56 28,135.82 Willits 1,805,208 14.9811% 46,915.56 7,028.47 Point Arena 182,336 1.5132% 46,915.56 709.93 12,049,915 100.00% 46,915.56 $ 46,915.56 I.AF. CO Budget City's percentage share of LAFCO Budget City's share of LAFCO Budget $142,168.36 33% $ 46,91 ~' ~.56 .., Calculation based on City Population (DOF 1-t-2001) City Est. Populatiof) % of Total LAFCO Budaet City. Amount Fort Bragg 7,104 25.0706% 46,915.~;6 $ 11,762.01 Ukiah 15,649 55.2266% 46,915.56 25,909.87 Willits 5,102 18.0054% 46,915.56 8,447.33 Point Arena 481 1.6975% .46,915.56 796.39 28,336 100.00% 46,915.56 $ 46,915.60 LAFCO Budget City's percentage share of LAFCO Budget City's share of LAFCO Budget $142,168.36 33% $ 46,915.56 SUMMARY Fort Bragg Ukiah Willits Point Arena Total Revenue General Fund Population Method Method Method $ 5,873.64 $ 11,041.34 $11,762.01 $ 33,118.07 $ 28,135.82 25,909.87 $ 7,504.05 $ 7,028.47 8,447.33 $ 419.80 $ 709.93 796.39 Change Using Change Using General Fund Population $ 5,167.70 $ 5,888.37 $ (4,982.25) $ (7,208.20) $ (475.58) $ 943.28 $ 290.13 $ 376.59 $ 46,915.56 $ 46,915.56 $46,915.60 $ $ 0.04 Revised population to Department of Finance 1-1-2001 estimate per May 1, 2001 Price and Population Letter LAFCO Funding Printed 6/14/01 6-14-01 Revision May 3,2001 Ms. Janelle Rau, Deputy Clerk of the Board of Supervisors Mendocino County 501 Low Gap Road, Room #1090 Ukiah, CA 95482 Dear Ms. Rau: The City of Ukiah is hereby requesting a meeting of the City Selection Committee to discuss pending changes to the Local Agency Formation Commission (LAFCO). The City is specifically appealing the methodology used to c,;lculate the cost allocation fi~ctors for the proposed FY2001/2002 budget (see attachment). The City of Ukiah hereby urges the Committee to consider a more equitable method of calculating each cily's revenues. It is the City's position that the method proposed by the County Auditor is too broad an interpretation of' the term revenue and thus, causes the City'of Ukiah to pay an inordinately high proportion of funds toward the LAFCO budget. Mr. Huey's methodology takes into consideration all enterprise utility revenue collected by the city; however, these funds are merely "pass-through monies" and do not reflect our true "general fund r ,-" evenu., based upon tax collection, and fines, etc. We believe the cities of Mendocino County should reach an altemative calculation method based upon "general fund revenue" that is inherently more equitable and reasonable. We understand that this process of appeal is allowed under Cortese-Knox-f-/_ertzberg Act :5638 ! sub-point (b)(1): Thank you for your assistance in arranging a City Selection Committee meeting. We look forward to determining an equitable method to fund the city's portion of LAFCO. cC?tydal¥~eanaH~er~ley'~ Mayor Phillip Ashiku Ukiah City Council City Managers Amy, Jones, Executive Director LAFCO 300 SEMINARY AVENUE uKIAH, CA 95482-5400 z.,.,."r: f,:;,. /,:..),...,.,., PhoneC¢ 707/463-6200 Fax'# 707~463-6204 Web Address: www. cityofukiah.com 'FISCAL YEAR 2001 ~02 DRAFT LAFCO BUDGET AS SUBMITTED FOR MAY 7, 2001 PROFESSIONAL SERVICES (SEPTEMBER 2001 - JUNE 2002) ~ $ 71, 100.00 INTERIM EXECUTIVE OFFICER CONTRACT 2 INSURANCE 3 $ 23,716.6'7 $ 3,0oo.0o CALAFCO MEMBERSHIP $ 630.00 ENGINEERING & PLANNING SERVICES, INCLUDING GIS SUPPORT $ 4,000.00 ~"'ECIAL DEPARTMENT EXPENSE $ 1,000.00 ~]-RANSPORTATION & TRAVEL-WITHIN COUNTY (COMMISSIONER MILEAGE) $ 2,000.00 TRANSPORTATION & TRAVEL - OUTSIDE OF COUNTY (~ONFERENCE ATTENDANCE) $ 6,000.00 -WORKSHOP & EDUCATION- LAFCO SPONSORED : $ 1,000.00 $ !PRINTING - POLICIES 84 PROCEDURES i WEBSITE 3,500.00 , , .......... $ 8o0.oo i COUNTY DEPARTMENTAL SUPPORT 4 $ 3,000.00 COUNTY COUNSEL CONTRACT 5 -¢,; 5,000.00 EXTERNAL AUDIT $ 2,500.00 LEGAL RESERVE o $ 6,500.00 $ 133,746.6'7 DRAFT RFP LIMITS pROpOSALS TO THIS FIGURE AS RECOMMENDED FOR ACCEPTANCE BY THE EXECUTIVE COMMITFEE INSURANCE QUOTE IS NOT YET FINALIZED TO ACCOUNT FOR PREVIOUSLY NON-BILLED ITEMS SUCH AS AUDITING FUNCTIONS LITIGATION NOT ACCOUNTED FOR WITHIN THIS LINE ITEM LITIGATION R&SERVE AND CONFLICT-ATFORNEY COSTS .. . 'FY 2001-02'Cost Allocation Factors Pertaining to Special Districts and Cities 4/2312001 i i ' - ~-biectoi~t.c~ ~Asper~FOO~.even,,eOa,,,jo lRevenue Amount T0talRevenues I Facior i Total Draft LAFCOi ' FY 97-98 FY 97-98 , (As per Auditor) ~ Budget , Amount Due by Entit Albion/Little River F!re. Protection District j Fire .~-- i I 40,552 I 0.001313i $1'33,746.671 $57.94 Anderson Valley Cemetery District I Cemetery I I 35,020 I 0.0011341 $133,746.87 { $50.04'--- Anderson Valley Community Services District I j i j j I Fire I t 212,742 i i i Recreation & Park ! i 4,863 ! 217,605! 0.0070451 $133,746.67 t $310.9~ Brooktrails Township Community Services District ~ j j I I Fire i ! 195,1471 i [ i - Recreation & Park I I 129,863 I I I I Governmental Services i I 582,531 ! t ! { - Waste I I 183,0911 ! ' ' i Water I t 562,127 I 1,632,759 ! 0.0528571 $133,746.87 t $2,332_93 Calpella Couniy Wate---r District t i I ' I · I ! Waste J i 63,735 t J j j Water I J 82,251 I 145,986 ! '0.0047261 $133,746.67 j $208.,,',~--"~ caspar South Water District ! Waste . J J 27,398 J 0.000887i $133,746.671 $39.1~- ICemetery District of the Redwoods I Ce'~'~etery J j 69,941 J 0.002264i -§133,746.671 $99.93 Coast Life Support District t Ambulance I I 656,706 t" 0.02127~ $133,746.671 $938.32 Comptche Community Services District I Fire I 18,221 I 0.0005901 $133,746.67t $26.03- Covelo Commu.nib/Serv._~ices District I Wast~ J '-' J 52,075 ~- 0.001686' $133,746.671 $74.41 c°vel° Fire Fire Protection District It , 60,344 iltt I Ambulance 24,770 I 85,114 t 0.0027551 $133,748.67 $121.61 !C0veto Public Ceri,.otery Dis{n.'.~[ .... Cemetery t 13,427 t 0.000435{ $133,746.671 $19.18 Elk County Water District Water 0 I " 0.000000 1' $0.0_0_ Elk Community Services District $133,746.6¢' Water 43,598 Ambular~ce 2,023 86,124 0.0027881 --$123.06 Fort Bragg Rural 'l~ire Protection District ..... Fire J 201,955 0.006538 $133,746,67i $288.5~' Gualala Community Services District Waste t 332,380 0.010760 $133,746.67 $474.9----~- Hqpland Cemetery District Cemet~ery I 3,436 0.0001111 $133,746.67 $4.91 Hopland Public Utility District / _ .. Fire~ t 541f - Waste I!11'7621 .... 4 W&ter ....... ~ I 85,7581 168,061 0.005 41 $133,746.---------~?I irish Bearh Water District ] ._~ ' I Fire I I 3~,546I T :Wah;,' .[' ] 93,625 [ 124,166 0.0040201 $133,746.671 $177.41 Laytonvi!Is_...~County Water District/ Watert I "123,085 ~~ 0.003985 $133,746.67 Leggett V. alia.'/Fire Protection District , Fire I 28,724 '-- 0.000930 $133,~;~4~.'67 $41J,4 Little Lake Fire Protection District ; Fire ~ 409,1'9_~__ 0.013247 $133,748.67 Long Valley Fire P_rotection District, t t .....1 ' Fire t ] .... 147,5991 .... t .. ~ Ambulance , I ] 92,167 t 239,766 I 0.007762I $133,746.671 $342.~3 M'~ndocino City Community Services District ' ' [ Waste -~] t 224'764 i 0.007276I $133'746.6¢ I ' $321.15 Mendocino C_oast Hospital District Hospita! ] 20,'_~86,0241 0,653482i $133,748.57 t -- $28,842.35 Mendocino Coast Recreation & Park District t Recreation/Park I 508,149 3.016450 $133,748:67~ $726.06 Mendocip._o County Resource Conservation District I Flood Control t : .. 200,120 ' 0.006478 $133,746.67I $285.94 Mendoc.:ino County Waterwo.rks Distdct #2I Flood Control ! 0 I 0.0080001 $133,746.67 $0.0~' Mendocino Fire Protection Disb'ictI Fire . . ' 80,129 0.0025941 $133,746.67 $11~,.49 Mendocino-Little River Ce .rectory District t Cemete..ry 24 244 [ 0.000785 $133//46.67 $34.6-~' Mitlview County Water District Water 614,342 0.019888 $133,746.67 $877.79 No¥o Harbor District HarboT"' I" 363,888 0.011780 $133,746.67 $519.93 Pacific Reefs Water District Water I 10,489 1 0.000340 $133,746.67 $14.99 Piercy Fire Protection District Fire t 8,783 0.000284 $133,746.67 t $12,55 Potter Valley Cemetery District CemeteryI 10,594 I · 0.000343 $133,746.67i $15.14 Potter Valley Community Services District Fire 43,886 I 0.001421 $133,746.67 $62.71 Potter Valley Irri~lation District I Irrigation I --- 46,990 J 0.001521 Sl 33,746.67 S67.14 Redwood Coastal Fire Protection District Fire . I 13,766 0.0004461 $133,746.671 $19.67 Redwo. o..d' Valley .County .water District I Water I' 630,868 I 0.02042._~ $133,746.67t $901,40 Redw°°d Valie¥/Calpella Fire Pr°tecti°n District----~/ FireJ j 2o9.o28i 0.0067671 $133,746.67 $298.86 Round Valley County Water District ~ Flood Control I 46,212 0 0014961 $133,746167 $66.03 Russian River Cemetery District Cemetery 576,228 C; 91~65~I $133,746.671 $823,3'-~- Russian River Flood Control & Water ConservatiOn District I FlOOd Control I 56,833 f 0.0018401 ' $133,746.671 $81.2--"~ Sanel Valley Fire Protection District Fire ,. 70,478 $133,746.67 $100.7~' t t 0.002282, South Coast Fire Protect[on District Fire I 144,586 0.004681 $133,746.67 1 $206.$-~' Ukiah Valley Fire Prolection District Fire I 738,392 0.023904 $133,746.67 $1,0~5.0~ Ukiah Valley Sanitation District Sanitation Westport-Ten Mile Cemetery District I Cemetery I 6,717 0.0002171 . $133,746.67 $9.60 Westport county Water Distdct I I ' I. -- Water ... I ] 31,~91 I I 0.002362 Waste I I 41,075 I 72,966 t $133,748.67 t $104.26 W~llow County Water District I Water t I 299,655 i 0.009701t $133,746.67 i $428.1 Grand Total -Special Districts { I I 30,889,9401 1 t $133,746.67 i $44,136.40 Cities [ t I Total Revenues ] Factor I $1-3,746.673 City effort 6ra~ . . I I t 5,738,289 I 0.1251961 S5,525.70.. City of Ukiah I i I 32,354,911 I 0.7059081 $133,746.57 ! $31,156.22 City of Wdlits I J i 7,331,146 I 0.1599481 $133,746.67 i S7,059.54. City of PointAren;" i .I . I 410,143 I 0.0089481 $133,745.67 I $394.9_._.~5 Grand Total_- Cities ........ I I , . t 45,834.48,9 I, 1 i $133,74667 I S44,136'40