HomeMy WebLinkAbout2002-02-06 PacketITEM NO. 3a
DATE: February 6, 2002
AGENDA SUMMARY REPORT
SUBJECT: PRESENTATION BY MENDO-LAKE PARENTS JOURNAL REGARDING
THE FAMILY EXPO AND HOME SHOW
Sharon Gowan, Publisher/Editor of the Mendo-Lake Parents Journal, requested an
opportunity to make a presentation to the City Council regarding the upcoming Family Expo
and Home Show. The annual event highlights children activities, programs, and
organizations in Mendocino County. This year's event is scheduled for April 27 & 28 at the
Redwood Empire Fairgrounds.
RECOMMENDED ACTION: Receive presentation.
ALTERNATIVE COUNCIL POLICY OPTIONS' N/A
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments'
N/A
Sharon Gowan, Publisher/Editor of the Mendo-Lake Parents Journal
Sage Sangiacomo, Community Services Supervisor d~
Candace Horsley, City Manager and
Larry W. DeKnoblough, Community Services Director
None
A PPROVED. L~"(~"~'"'~'~'~.,,
Candace Horsley, Cit~Mana~er
AGENDA
SUMMARY
ITEM NO. 3b
DATE' February 6, 2002
REPORT
SUBJECT: REQUEST BY UKIAH MAIN STREET PROGRAM FOR COUNCIL TO SIGN
CARD TO SEND TO NEW YORK CITY
3oy Beeler, Director of the Hain Street Program, requested that she be able to make a
special presentation to the City Council regarding the Council's participation in signing a
card, which will be sent to the Mayor and citizens of New York City in remembrance of the
September 11, 2001 event and wishing them a good year. The card will be on display and
available for Councilmember signatures at the Council meeting.
The card is currently located at the Library should you wish to view it prior to Wednesday
night's meeting.
RECOMMENDED ACTION: Receive presentation from Joy Beeler regarding card signing.
ALTERNATIVE COUNCIL POLICY OPTIONS: N/A
Citizen Advised:
Requested by:
Prepared by:
Attachments:
N/A
Ukiah Main Street Program
Candace Horsley, City Manager
None
Candace Horsley,
4/Can. ASRMainSt.202
Manager
MEMO
Agenda Item: 4a
TO:
FROM:
Honorable Mayor and City Councilmembers
City Clerk Marie Ulvila ~'J~~
SUBJECT: City Council Meeting Minutes: January 16, 2002
DATE: January 31, 2002
Every attempt will be made to forward the Draft Minutes of the January 16, 2002 City
Council meeting to Council for review on Monday, February 4, 2002.
Memos: Council- minutes
ITEM NO. 6a
DATE: February 6, 2002
AGENDA SUMMARY REPORT
SUBJECT:
REPORT OF THE ACQUISITION OF EMERGENCY TRAFFIC SIGNAL
REPAIR SERVICES FROM REPUBLIC ELECTRIC IN THE AMOUNT OF
$7,692
SUMMARY: In compliance with Section 1522 of the City Code, this report is being
submitted to the City Council for the purpose of reporting the acquisition of services costing
more than $5,000 but less than $10,000. The Public Works Department contacted
Republic Electric to obtain a quote for emergency repairs of a traffic signal pole located at
the intersection of North State Street and Ford Road / Empire Drive that was knocked
down in a traffic accident. Republic Electric submitted a quote in the amount of $7,692 to
install a temporary traffic signal pole and to install a new foundation with a permanent
traffic signal pole. City Manager Candace Horsley authorized this emergency work. The
City will seek reimbursement from the responsible party, which knocked over the traffic
signal pole.
RECOMMENDED ACTION: Receive and file report of the acquisition of emergency traffic
signal repair services from Republic Electric in the amount of $7,692. Report is submitted
pursuant to City Code.
ALTERNATIVE COUNCIL POLICY OPTIONS: N/A
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
Diana Steele, Director of Public Works / City Engi.nee~---'h,L._.%
Rick Seanor, Deputy Director of Public Works,~~
Candace Horsley, City Manager
1. Fiscal Year 2001/2002 budget sheet
Candace Horsley, City ~anager
AG-EmergTrafficSig.SU M
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ITEM NO. 6b
DATE: February 6, 2002
AGENDA SUMMARY REPORT
SUBJECT: AWARD OF BID FOR LIQUID POLYMER-ALKYAMINE TO
STOCKHAUSEN FOR THE SUM OF $14,400.
Each year it is necessary for the Sewer Fund to purchase approximately 30,000
pounds of liquid polymer-Alkyamine. Liquid polymer-Alkyamine is used to aid
the filtering of the water at the wastewater treatment plant. This product has
proven to provide the most efficient and cost effective filter process. Total
quantities are an estimate of annual usage. Orders are placed on an as needed
basis by wastewater treatment plant personnel.
Requests for Quotations through the formal bidding process were sent to eight
chemical suppliers. Four bids were returned and opened by the City Clerk on
January 3, 2002. The Iow bid is from Stockhausen for the sum of $0.48 per
pound and a total amount of $14,400 based on estimated annual usage.
$122,000 is budgeted in the Sewer Account 612.3580.520.000 for the
purchase of chemicals. There are currently no local suppliers for this chemical.
RECOMMENDED ACTION: Award Bid For Liquid Polymer-Alkyamine To
Stockhausen For The Sum Of $0.48 Per Pound.
ALTERNATIVE COUNCIL POLICY OPTIONS: Reject bids and remand to staff.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
Darryl L. Barnes, Director of Public Utilities
George Borecky, Water/Sewer Operations Superintendent
Candace Horsley, City Manager
1. Tabulation of bids, page 1.
APPROVE D :<_(~-:~,~ _~..
Candace Horsley, City ~na§er
Attachment //1
BIDDER
TABULATION OF BIDS
FOR LIQUID POLYMER
ALKYAMINE
January 2002
PRICE
PER POUND
ESTIMATED TOTAl
Stockhausen
CIBA Specialty Chemicals
Polydyne, lnc.
Kemron
$0.48
$0.534
$0.54
No Bid
4,400
$16,020
$16,200
No Bid
1
ITEM NO.
DATE:
February 6, 2002
AGENDA SUMMARY REPORT
SUBJECT: AWARD OF BID FOR LIQUID POLYMER EMULSION TO
STOCKHAUSEN FOR THE SUM OF $10,080.
Each year it is necessary for the Sewer Fund to purchase approximately 12,000
pounds of liquid polymer emulsion. Liquid polymer emulsion is used in the
sludge thickening process at the wastewater treatment plant. Total quantities
are an estimate of annual usage. Orders are placed on an as needed basis by
wastewater treatment plant personnel.
Requests for Quotations through the formal bidding process were sent to eight
chemical suppliers. Three bids were returned and opened by the City Clerk on
January 8, 2002. The Iow bid is from Stockhausen for the sum of $0.84 per
pound and a total amount of $10,080 based on estimated annual usage.
$122,000 is budgeted in the Sewer Account 612.3580.520.000 for the
purchase of chemicals. There are currently no local suppliers for this chemical.
RECOMMENDED ACTION- Award Bid For Liquid Polymer Emulsion To
Stockhausen For The Sum Of $0.84 Per Pound.
ALTERNATIVE COUNCIL POLICY OPTIONS: Reject bids and remand to staff.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
Darryl L. Barnes, Director of Public Utilities
George Borecky, Water/Sewer Operations Superintendent
Candace Horsley, City Manager
1. Tabulation of bids
APPROVED-
Cand-~ce Horrid-y, City~anager
Attachment #1
TABULATION OF BIDS
FOR
LIQUID POLYMER
EMULSION
January 2002
BIDDER
PRICE
PER POUND
ESTIMATED TOTAl
Stockhausen
Polydyne, lnc.
Kemron
$0.84
$0.859
No Bid
$10,080
$10,308
No Bid
-1-
AGENDA
SUMMARY
REPORT
ITEM NO.
6d
DATE: February 6, 2002
SUBJECT:
AUTHORIZATION OF AMENDMENT TO AGREEMENT FOR PROFESSIONAL
CONSULTING SERVICES WITH 3DI TECHNOLOGIES, INC., TO PERFORM ADDITIONAL
AERIAL PHOTOGRAPHY AND DIGITAL MAPPING SERVICES, IN A LUMP SUM AMOUNT
OF $10,865
The City of Ukiah currently has two projects requiring aerial photography and digital mapping. The City has a
Professional Consulting Services Agreement with 3Di Technologies, Inc. (3Di) under which they provide
these services while creating the background mapping for the future Geographical Information System (GIS).
Planning Staff is finalizing the Phase I development of Riverside Park on City-owned land at the east end of
Gobbi Street. As a part of the Phase I development it is necessary to map the site, prepare grading and
drainage plans, and incorporate the area into the City's GIS system. This parcel was not included in the
aerial photography project boundaries under the original agreement.
Final closure of the Ukiah Solid Waste Disposal Site will require preparation of engineering drawings to direct
construction of the earthen cap. As a basis for those drawings, the City must provide current topographical
mapping to the design consultant. Aerial photography and digital mapping is the preferred method of
collecting and presenting this information. Timely completion of this work is necessary to support the City's
goal to complete construction of the landfill cap during the next construction season.
The City's current aerial photography and mapping consultant, 3Di, was requested to prepare a proposal to
perform the additional services listed above. Its proposal, totaling $10,115, was reviewed and considered
reasonable and appropriate by Public Works staff. The proposal incorporates a $900 savings if the two flight
tasks are performed at the same time. This additional work will be funded as follows: $6,665 from Landfill
Closure Reserve (664.3401.250.001), and $3,450 from grant funds received from the State Coastal
Conservancy (250.1502.250.001).
In reviewing 3Di's deliverables for the original agreement, City staff also recognized that the delineation of
paved parking lots throughout the City would be useful information for GIS, and authorized 3Di to proceed
with including these data on the final maps at a cost of $750. This additional work will be funded from
Engineering and Administration (100.3001.800.000).
3Di's work to date has been cooperative, timely and of acceptable quality. For the reasons listed herein, Staff
recommends execution of an amendment to the existing professional consulting services agreement in the
amount of $10,865 for the additional services to be provided by 3Di Technologies, Inc.
RECOMMENDED ACTION' Authorize Amendment to Agreement for Professional Consulting Services with
3Di Technologies, Inc., to perform additional aerial photography and digital mapping services, in a lump sum
amount of $10,865.
ALTERNATIVE COUNCIL POLICY OPTIONS: Choose not to authorize the amendment and provide
direction to staff.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
Diana Steele, Director of Public Works / City Engineer
Diana Steele, Director of Public Works / City Engineer
Charley Stump, Director of Community Development,
and Candace Horsley, City Manager
1. Fiscal Year 2001/2002 Budget Sheets
APPROVED: I,,.~~__;,~).~, c' [o ...-.
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AGENDA
SUMMARY
REPORT
ITEM NO. 6e
DATE: February 6, 2002
SUBJECT:
AUTHORIZATION OF AMENDMENT TO AGREEMENT FOR PROFESSIONAL
CONSULTING SERVICES WITH T. M. HERMAN AND ASSOCIATES, TO PROVIDE
ADDITIONAL LAND SURVEYING SERVICES, IN AN AMOUNT NOT TO EXCEED $10,000
The City of Ukiah has two outstanding land division issues requiring resolution: 1) determination of the
alignment of Stanley Street in relation to the right of way/easement/property lines where it crosses Gibson
Creek at the lands of Jim and Anne Nix, and 2) completion of tasks listed in the agreement between the City
of Ukiah and Peter Stearns for Cleveland Lane.
With respect to Stanley Street, the previous Director of Public Works researched an apparent discrepancy in
the road alignment in relation to the lands described on various deeds and maps. It was his opinion that a
discrepancy does likely exist. A sum of $10,000 has been carried over in the budget for several years to
cover further research, surveying, monument setting and documentation costs.
It has been recognized that the improvements on the lands of Peter Stearns, consisting of tennis courts and a
small pro-shop, encroached over the property lines onto the City of Ukiah's "Sun House" property. It was
further recognized that the City was interested in obtaining dedications of land belonging to Stearns for street
improvements and underground utilities. The City of Ukiah and Mr. Stearns entered into an agreement to
convey certain lands and to perform specific tasks associated with the conveyances. Those tasks were
never completed.
Public Works Department currently utilizes Tom Herman of T. M. Herman and Associates (TMH), of Willits, to
review documents relating to the division of lands, which requires a license as a Professional Land Surveyor.
This work is performed under the terms and conditions of the Agreement for Professional Consulting Services
dated April 9, 2001, and the Amendment No. 1 dated October 2, 2001.
Since that time, the firm has been reviewing many documents for the City. Its reviews have been
accomplished in a timely and coordinated manner. For the reasons listed herein, Staff recommends
execution of an amendment to the existing professional consulting services agreement in the amount of an
additional $10,000 for the continued services of TMH. Funds for these services are budgeted in the Gas Tax
2105 Fund (303.9635.250.000) and the Engineering and Administration Department (100.3001.250.000),
respectively.
RECOMMENDED ACTION: Authorization of Amendment to Agreement for Professional Consulting Services
with T. M. Herman and Associates, to provide additional Land Surveying services, in an amount not to
exceed $10,000.
ALTERNATIVE COUNCIL POLICY OPTIONS: Choose not to authorize the amendment and provide
direction to staff.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
Diana Steele, Director of Public Works / City Engineer
Diana Steele, Director of Public Works / City Engineer
Candace Horsley, City Manager
1. Fiscal Year 2001/2002 Budget Sheets
APPROVED: '.~ ~k"~.~ -~_-~, ~..,~-L
Candace Horsley, C~ anager
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ITEM NO. 6f
DATE: FEBRUARY 6, 2002
AGENDA SUMMARY REPORT
SUBJECT:
REJECTION OF CLAIM FOR DAMAGES RECEIVED FROM ISAIAS N. GARClA
AND REFERRAL TO JOINT POWERS AUTHORITY, REDWOOD EMPIRE
MUNICIPAL INSURANCE FUND
The claim from Isaias N. Garcia was received by the City of Ukiah on January 15, 2002
and alleges damages related to an electrical surge at 291 E. Clay Street on January 15, 2002.
Pursuant to City policy, it is recommended the City Council reject the claim as stated
and refer it to the Redwood Empire Municipal Insurance Fund (REMIF).
RECOMMENDED ACTION: Reject Claim For Damages Received From Isaias N. Garcia And
Refer It To The Joint Powers Authority, Redwood Empire
Municipal Insurance Fund.
ALTERNATIVE COUNCIL POLICY OPTIONS:
Alternative action not advised by the City's Risk Manager.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
Yes
Claimant
Michael F. Harris, Risk Manager/Budget Officer
Candace Horsley, City Manager
1. Claim of Isaias N. Garcia, pages 1-7.
Candace Horsley, Cit nager
mfh:asrcc02
0206CLAIM
NOTICE OF CLAIM AGAINST
THE CITY OF UK:AH, CALIFO
This claim must be presented, as prescribed by Parts 3 and 4 of Division 3.6, of
State of California, by the claimant or by a person acting on his/her behalf.
RETURN COMPLETED FORM TO:
CITY OF UKIAH
Attn: City Clerk
300 Seminary Avenue
Ukiah, California 95482
JAN 1 5 2002
CITY OF UKIAH
CITY CLERK'S DEPARTMENT
,
.
CLAIMANT'S NAME:
CLAIMANT'S ADDRESS:
Number/Street and/or Post Office Bdx
City C.. ~_ \\ ~ o. ~- State
Home Phone Number
Zip Code
~ ,t $.s- c~'~ O O
Work Phone Number
3. PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE SENT (if different from above):
Name
Number/Street and/or Post Office Box
c~y State
I
/
! -
6. GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (A~ach additional page(s), if more
space is needed:, - .
7. NAME(S), ff known, OF ANY PUBLIC EMPLOYEE(S) ALLEGEDL Y CAUSING THE INJURY OR LosS:
el
Telephone
~'p Code
WITNESS(ES), if k~:
~ Telephone
b.
_[-
Se
DOCTOR(S)/HOSPITAL(S), ff any, WHERE CLAIMANT WAS TREA TED:
Name Address
a.
b. ~ -- --
Telephone
10.
GENERAL DESCRIPTION OF THE INDEBTEDNESS, OBLIGATiON, INJURY, DAMAGE OR LOSS so far
.. a~ it may be known a.t the tim, e of,~resentatio¢ of the c/aim: ;~ '~ ~ 'T d ! ~ 0 ~"{ ~
11,
12.
STATE THE AMOUNT CLAIMED if it totals less than. ten thousand dollars ($10,000) as-of the date of
presentation of the c/aim, including the estimated amount of any prospective injury, damage orloss, insofar as
it may be known at the time of the Presentation of the c/aim, together with the basis of computation of the
amount claimed (for computation use #12 be/ow). However, if the amount c/aimed exceeds ten thousand
dollars ($10, 000), no dollar amount shaft be included in the c/aim. However, it shaft indicate whetherthe c/aim
would be a limited civil case (CCP § 85). ~
Amount Claimed $ Ic ~. c.~ ~. 0 '~
or Applicable Jurisdiction
THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED .',S AS FOLLOWS:
a. Damages incurred to date:
Expenses for medical/hospital care:
Special damages for.
General damages:
b. Estimated prospective damages as far as known:
FUu~tum ~-~p~-n-~_~--~~dica! and hospital care:
loss of eamin~z~.
Other prospective special damages:
Prospective general damages:
$
$
$
t.O'C:).
This claim must be signed by the claimant or by some person on his/her behalf. A claim-relating to a cause of act/on
for death, or for injury to the person or to persona/property or growing crops shall be presented not iater than six (6)
calendar months or 182 days after the accrual of the cause of action, whichever is longer. 'C/aims mia.ting to any
other causes/of act~n shall be presented not later than one (1) year after accrual of the cause of action.
Dated: ! / I_~ /0 ~_ ~
URE OF
Received in the Office of the City Clerk this
/,..~day of
NOTE: This form of claim is for your convenience only. Any other type of e used if desired, as long as it
satisfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of
your legal rights or to interpret any law. ff you are in doubt regarding your legal rights or the interpretation of any law,
you should seek legal counsel of your choice at your own expense.
Rev. 2000
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This is your Claim Receipt
· "An estimate as required (Section 9844 of the California Business and Professions Code) for repairs
shall be given to the customer by the service dealer in writing, and the service dealer may not charge
for work done or parts supplied in excess of the estimate without prior consent of the customer. Where
provided in writing, the service dealer may charge a reasonable fee for services provided in deter-
mining the nature of the malfunction in preparation of a written estimate for repair. For information con-
tact the Bureau of Electronic and Appliance Repair, Department of Consumer Affairs, Sacramento
95814."
SERVICE DETAILS TOTAL' .c, i
PARTS & I'UBES
-' TAX :: I '"
TECHNICAL
CHARGE
SERVICE
CHARGE
SERVICE CALL- PARTS - SHOP LABOR
ESTIMATE ~E/V~OV.,~L - RE-IN STALI~'I~ON TOTAL ~
INCLUDES: r,,. ~ . t ~ _ . .,..'
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REVISED ESTIMATE ~"~I~uSTOMER OK BY: J' RECEIVED BY: '1 TIME AND DATE CALLED
$ i PM .
ACKNOWLEDGEMENT: I have-read and understand the above estimate and terms and authorize removal of the above described equipment for purposes stated. I also
understand when authorizl~J repairs filong with necessary materials are completed,
amount of repairs thereto. '
CUSTOmEr'S SK~NATUFIE OATE
The deposited property [] is not insured [] is insured or protect,ed to the amount of the ~:ctual cash value ac~ainst loss by theft, fire or vandalism.
PICKED J RECEIVED PERFORMANCE SATISFACTORY [] OLD PARTS RETURNED TO ME
UP BY: J X
GUARANTEE:' A~ wor~ ~rfor~ed by qua~med t~n~c~an. ,~ m,~'~o~s u~ed ~n th~ r?p~r of,~s ~," o~ of ~r~t
quality and are guarantL~.d for a period of 90 days after dam of repmr.
ESTIMATE
SERVICED BY DAT~E ....
INVOI '(], ED BY
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ADDRESS
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This is your Claim ReCeipt '
"An estimate ~s required (Section 9844 of the California Business and Professions codei for repairs
shall be given to the customer by the service dealer in writing, and the service dealer may not charge
for work done or parts supplied in excess of the estimate without prior consent, of the customer. Where
provided in writing, the service dealer may charge a reasona~ble fee for services provided in deter-
mining the nature of the malfunction in preparation of a written estimate for repair. For information con-
tact the Bureau of Electronic ~and Appliance Repair, Department of Consumer Affairs, Sacramento
95814.' ~
SERVICE DETAILS ,TOTAL ~ .. . .
PARTS':& TUBES:
TECHNICAL
CHARGE.
SERVICE
.CHARGE
ESTIMATE SERVICE CALL- PARTS- SHOP L~BOR TOTAL ~
INCLUDES: ~ REMOVAL- RE-INSTALLATION.'
CHARGES IF $ -'~, ,'i '-'; '~J
NOT REPAIRED :-:'-- ':~-'?~- C' .:. ~
INCLUDES RETURN AND RE-INSTALLATION
IF ADDITIONAL REPAIRS ARE NEEDED AFTER FIRST ESTIMATE IS MADE, YOU W1LL BE CONTACTED FOR AUTHORI7_AT1ON OF ADDmONAL CHARGES.
ACKNOWLEDGEMENT: I have,read and understand the above estimate and terms and authorize rm~oval of the above describ~d equipment for purposes stated. I also
understand when authorized repairs along wiYn necessary materials om completed,
amountan expreSSof repairsrepairman'Sthereto.lien is hereby, acknowledged on above set to ..... the X / -/
CUSTOMER'S SIGNATURE DATE
The deposited properh/ ~ is not insured [] is insured or protected to the amount of the actual cash value oCJainst loss by theft, fire or vandalism.
PICKED j RECEIVED PERFORMANCE SATISFACTORY [] OLD PARTS RETURNED TO ME
UP BY: J X
GUARANTEE:' AI~ ~'~ pe~ormed ~7 qualified technician. All materials used in the r~oair c~ I~i$ unit .... f first
qualily a~l are guarant~-,cl for a period of 90 days after date of repair.
,
ESTIMATE
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SERVICE REQUEST ~ -~-"~Z=:~;:~:..~ '~ 'r" C',
GRADE ,SERIAL NUMBER : PICTURE TUBE TYPE ' ' ; ~ i .
This is your Claim Receipt
- .
"An estimate as required (Section 9844 of the California Business and Professions Code) for repairs
shall be given to the customer by the service dealer in writing, and the service dealer may not charge
for work done or parts supplied in excess of the estimate without prior consent of the customer. Where
provided in writing, the service dealer may charge a reasonable fee for services provided in deter-
mining the nature of the malfunction in preparation of a written estimate for repair. For information con-
tact the Bureau of Electronic and Appliance Repair, Departm~nt'of Consumer Affairs, Sacramento
95814."
. .
SERVICE DETAILS TOTAL'
.'PARTS &'lUBES
i~TECHNICAL
CHARGE
SERVICE
CHARGE
ESTIMATE ~ SERVICE CALL- PARTS- SHOP LABOR
TOTAL
INCLUDES: ~ ~ REMOVAL -"I~NSTALLATION
CHARGES IF
NOT REPAIRED
INCLUDES RETURN AND RE-INSTALLATION
IF ADDITIONAL REPAIRS ARE NEEDED AFTER FIRST ESTIMATE IS MADE, YOU WILL BE CONTACTED FOR AUTHORIZA1]ON OF ADDITIONAL CHARGES.
ACKNOWLEDGEMENT: I ha,,. ~'ead and understand the above estimate and terms and authorize ru. movaJ o[ the above deSCribed equipment ~' purposes stated. I also
understand when authorized repairs along with necessary mat~'iab are completed, /
an express repairman's lien is her~ acknowledged on above set to secure the X /
amount of repairs thereto. ·
CUSTOMER'S SIGNATURE DATE
The deposited property [] is not insured [] is insured or protected to the amount of the actual cash value ac~ainst loss by theft, fire or vandalism.
UPPICKED BY: I,'~ECEIVED PERFORMANCE SATISFACTORY r'q OLD PARTS RETURNED TO ME
GUARANTEE:
qualily and are guarant,~d ~r a period o[ 90 days afar da~ of rel::x=ir.
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This is your Claim Receipt
"An estimate as required (Section 9844 of the California Business and Professi°ns..Code) for repairs
shall be given to the customer by the service dealer in writing, and the service dealer may not charge
for work done or parts s~pplied in excess of the estimate without prior consent. of. tl~e Customer. Where
provided in writing, the service dealer may charge a reasonable fee for services provided in deter-
mining the nature of the malfunction in preparation of a written estimate for repair. For information con-
tact the Bureau of Electronic and Appliance Repair, Department of Consumer Affairs, Sacramento
95814." " :
·
SERVICE DETAI~S. TOTAL - .....
' PARTS '& 'I~IBES
TECHNICAL
CHARGE
SERVICE
CHARGE
ES~T~ SERVICE CALL- PARTS- SHOP L~BC~
INCLUDES: -~ REMOVAL-RE~NST.A_LLATIObl ,~) TOTAL II~
CHARGES IF $(~- :~-J ,~ ~""~'~- (;'~ "~': i:2 ~ INCLUDES RETURN AND RE-INSTALLATION
NOT REPAIRED .
IF ADDITIONAL REPAIRS ARE NEEDED AFTER FIRST ESTIMATE IS MADE, YOU WlLL BE CONTA~.II::u' FOR AUTHORIZATION OF ADDmONAL CHARGES.
REVISED ESTIMATE I CUSTOMER OK BY: RECEIVED BY: TIME AND DATE CALLED
$ PM
·
ACKNO~/LEJ~F,~ENT: I hav~ r~xJ and under~tond th~ above ~stirnot~ and t~rrns and authorize removal of the above d~CriJ;l~J I~JuJl~t ~or purl~ $tON~J. I al~o
understclnd when aulhorized repairs, along with necessc~r~ materials are completed,
amount o~ repairs thes'eto. ' OUSTOMEFr$ SIGNAT~JRE DATE
The del~sited property [] i~ not insured [] is insured or protected to the amount oF the actual cash va~ue against loss b~ thel:t, fire or vandalism.
PICKED I RECEIVED PERFORMANCE SATISFACTORY [] OLD PARTS RETURNED TO ME
UP BY: I X
All work p?rformed by qualified technician. All .materi.als used inr the ?pair ol~ this unit are o~ first
GUARANTEE:' ~, and a~. ~ ..... ~ ~ a p.~o~ o~ ~0 d~ ar.,~c~ o, r.~,~.
ITEM NO. 6g
DATE: February 6, 2002
AGENDA SUMMARY REPORT
SUBJECT: APPROVAL OF AGREEMENT WITH ORNBAUN ENTERPRISES FOR REAL
PROPERTY APPRAISAL SERVICES
The City Council recently approved a grant application through the State of California Parks and
Recreation Department for the acquisition of three parcels, totaling 57,000 square feet, located on
East Clay Street and adjacent to the Grace Hudson Museum and Carpenter Park. At that time staff
provided an estimate of the properties' value, however, it is necessary to determine an actual market
value established by an appraisal. As such, staff requested proposals from several appraisers in the
Ukiah area and received a single response from Ornbaun Enterprises in the amount of $1,500.
The acquisition of the subject properties will provide an opportunity to reassemble properties
comprising the original boundaries of the Carpenter-Hudson estate and provide future opportunities
for expansion of the Museum and park grounds as a cultural and historical center. The existing, on-
site, 21,000 square foot structure would also provide for the possibility of relocating Parks operations,
which are currently housed jointly with Golf operations at Anton Stadium. As the property is centrally
located in respect to the various park sites and designed for equipment storage and maintenance, it
would serve as an excellent Parks service yard.
The Sun House Guild has expressed interest in participating in the purchase with the City in order to
secure a portion of parcel #2 for a future outdoor exhibit space and garden adjacent to the new
Museum wing. To assist the City in establishing the actual value of the property the Guild has agreed
to fund $500 of the $1,500 appraisal cost. The net expense to the City of Ukiah, after the Guild's
contribution, is $1,000 from fund 140.6050.800, Park Development Funds. Staff is recommending
approval of the proposal for appraisal services with Ornbaun Enterprises for the appraisal of various
Clay Street properties.
RECOMMENDED ACTION:
Approve proposal with Ornbaun Enterprises for appraisal services.
ALTERNATIVE COUNCIL POLICY OPTIONS:
1. Determine proposal requires revision and remand to staff with direction.
2. Determine approval of proposal is inappropriate at this time and do not move to approve.
Citizen Advised: Sun House Guild
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
Larry W. DeKnoblough, Community Services Director
Candace Horsley, City Manager
1. Proposal
Ap p ROVE D: k.~'~~'~*'~~ _
Candace Horsley, C~ty-"l~anager
LD/ZIP1
ClaystappraisaI.Asr
of Mendocino County
P.O. Box 671
Ukiah, California 95482
FINANCE · INVESTMENT · APPRAISAL · REAL ESTATE
G & O Mobil Country Club (Club House)
3900 North State Street, Ukiah, CA 95482
(707) 485-5451
January 10, 2002
Mr. La~y DeKnoblough
Community Services Director
City of Ukiah
'300 Seminary Avenue
Ukiah, CA 95482
PROPOSAL
Dear Mr. DeKnoblough:
This writer proposes to do a Restricted Appraisal Report on three Assessor's Parcel
Numbers located on or near 265 East Clay Street, Ukiah, CA, for $1,500.00, (Fifteen Hundred
Dollars).
Time is of the essence of the contract, and every attempt will be made to deliver the
completed report to you on or before January 25, 2002.
Full pa)me.at is expected .when report is completed =d delivered.
Respectfully,
Mr. Carrol L. Ombaun
CLO:af
AGENDA
SUMMARY
6h
ITEM NO.
DATE: February 6, 2002
REPORT
SUBJECT: AWARD OF BID TO US CELLULAR FOR WIRELESS TELEPHONE SERVICE FOR ALL
CITY DEPARTMENTS
On February 22, 2002, our contract with US Cellular for wireless telephone service for all departments
will terminate. On December 19, 2001, the City issued a Request For Proposals to wireless service
providers in our region. While the bid notice was not published in the newspaper per City Code Section
1521, invitations to bid were mailed to the only known providers of cellular service in the area: Cingular,
Edge Wireless, US Cellular, and Verizon Wireless. The City received three proposals; Verizon Wireless
declined to bid.
Currently, the City uses an average of 5,075 minutes per month of wireless telephone service, with 54
telephones issued to various employees to complete their daily duties. The criteria for awarding a new
wireless telephone contract are cost, service, system features, and equipment. After considerable review
by the Finance Department and the City Manager's Office, staff is recommending a three year contract
be awarded to US Cellular for $808.30 per month. This contract includes a system access fee of $325,
per line access fee of $8.95, a pool of 6,000 minutes per month, and no activation fee for existing
telephones.
US Cellular marked high points in light of the existing contract for price, service, features, and equipment.
The fact that the Iow bidder is our current vendor has added benefits, since changing providers would
have entailed substantial staff time for new equipment orientation and training, additional cost in issuing
new telephone numbers and activation fees.
RECOMMENDED ACTION:
Award bid for wireless telephone service to US Cellular for a three
year period ending February 22, 2005.
ALTERNATIVE COUNCIL POLICY OPTIONS: Reject bids and remand to staff with direction.
Citizen Advised:
Requested by:
Prepared by:
Coordinated with:
Attachments:
N/A
N/A
Albert T. Fierro, Assistant City Manager
Gordon Elton, Director of Finance and Candace Horsley, City Manager
Bid Summary Sheet
CityCouncilAPPROVED: Candace- H%r~'l~y; Cit~
2001:727
Manager
Attachment 1
City of Ukiah
300 Seminary Ave
Ukiah, CA 95482
Bid List Summary for Wireless Telephone Services for all Departments
o
US Cellular $808.30
.
EDGE Wireless
$815.46
.
Cingular $1,950.00
.
Verizon
Declined to bid
8a
ITEM NO.
DATE: February 6, 2002
AGENDA SUMMARY REPORT
SUBJECT: CONSIDERATION OF CALENDAR FOR NOVEMBER 2002 MUNICIPAL ELECTION
The next City of Ukiah Municipal Election will be held on Tuesday, November 5, 2002. A calendar
noting the deadlines with regard to this election is attached for your review and consideration. The
timeframe for filing Nomination Papers and Candidate's Statements is July 15 through August 9, 2002.
The last day for citizens to file petitions with the Mendocino County Clerk regarding Ballot Measures is
May 29, 2002. The last day for the City Council to call election for Ballot Measures is July 19, 2002.
The .5% sales tax for road repairs may be a viable measure depending on the results of MCOG's
surveys. Due to the complexity of Ballot Measures, staff is recommending that Council begin to
consider whether it is appropriate to place a Ballot Measure before the voters at this election. A Ballot
Measure would be presented in the form of a question to the voters.
Should Council wish to include a Ballot Measure, staff would prepare the pro-argument and a
Resolution for Council's approval that states the question to be asked of the voters. Additionally, the
City Attorney would prepare the impartial analysis as required by Elections Code §9280. Upon
publication of the measure, persons wishing to submit an argument in opposition of the measure may
do so. At this time, the expense of including a Ballot Measure is unknown since it depends upon the
number of issues on the ballot and printing costs. The cost for the City of Ukiah's 2000 election was
$10,436.62 and included four Ballot Measures.
RECOMMENDED ACTION' Consider the election schedule, discuss possible Ballot Measures to be
included on the November 2002 ballot, and continue the matter to a later date for further discussion.
ALTERNATIVE COUNCIL POLICY OPTIONS' 1) Continue the matter to a later date for further
discussion, 2) Determine ballot measure(s) are not to be presented to the electorate and take no
further action, and 3) Provide direction to Staff.
Citizen Advised' N/A
Requested by: N/A
Prepared by: Marie Ulvila, City Clerk ~-~,~_~J z~'~j~ ~z'.z~/_,,~_.~
Coordinated with'Candace Horsley, City Manager and Marsha Wharff, Mendocino County Clerk
Attachments: 1. November 2002 Election Schedule
APPROVED:
Candace Horsley, City M~ager
Election: ASR Election 2002
ATTACHMENT /
CONSOLIDATED GENERAL LAW CITIES
GENERAL (OR SPECIAL) MUNICIPAL ELECTION
TUESDAY, NOVEMBER 5, 2002
LAWS IN EFFECT IN 2002
May 29
July 1
July 1 - July 15
July 8
July 15 - August 9
July 19
July 19
July 30
July 31
August 9
August 9
August 9
August 14
August 14
August 15
August 22
September 9 - October 22
September 26
October 7 - October 29
October 15
October 21
October 24
October 29
October 30 - November 5
November 4
November 5
November 5 CLOSE OF POLLS
December 10
December 19
January 31, 2003
Apdl 1, 2003
SUGGESTED LAST DAY TO FILE PETmON~ REGARDING MEASURE
SUGGESTED LAST DAY FOR COUNCIL TO ADOPT RESOLUTIONS
PUBLISH NOTICE OF ELECTION
LAST DAY TO ADOPT REGULATIONS FOR CANDIDATES STATEMENTS
FILING PERIOD FOR NOMINATION PAPERS AND CANDIDATE'S STATEMENTS
SUGGESTED LAST DAY TO CALL ELECTION FOR BALLOT MEASURES
LAST DAY TO F!LE CAMPAIGN EXPENDITURE STATEMENT-- MEASURES
PUBUSH NOTICE OF ELECTION - MEASURE, NO CANDIDATES
POST NOTICE OF DEADUNE FOR FILING ARGUMENTS
SUGGESTED LAST DAY TO F~LE ARGUMENTS
LAST DAY TO FILE CAMPAIGN EXPENDITURE STATEMENTS - SEMI-ANNUAL
LAST DAY TO CALL ELECTION FOR BALLOT MEASURES
SUGGESTED LAST DAY TO RLE REBUTI'AL ARGUMENTS
LAST DAYTO FILE NOMINATION PAPERS
LAST DAY TO FILE NOMINATION PAPERS -- EXTENSION
LAST DAY TO WITHDRAW MEASURE(S) FROM BALLOT.
SECRETARY OF STATE TO DETERMINE ORDER OF NAMES ON BALLOT
CANCEL ELECTION - INSUFFICIENT CANDIDATES
FLUNG PERIOD FOR WRITE--IN CANDIDATE
LAST DAY TO RLE CAMPAIGN EXPENDITURE STATEMENTS - 1 '~ PRE-ELECTION
VOTERS MAY REQUEST ABSENTEE/VOTE BY MAIL BALLOTS
LAST DAY TO MAIL SAMPLE BALLOTS AND POLUNG PLACE NOTICES
LAST DAY TO REGISTER TO VOTE
LAST DAY TO FILE CAMPAIGN EXPENDITURE STATEMENTS - 2"0 PRE-ELECTION
LAST DAY FOR CLERK TO PUBUSH NOTICE OF NOMINEES
EMERGENCY ABSENT VOTING PERIOD
LAST DAY FOR COUNCIL TO ADOPT PROCEDURES TO RESOLVE TIE VOTE
ELECTION DAY
LAST DAY TO RECEIVE ABSENT VOTER BALLOTS
COUNCIL TO DECLARE THE RESULTS
LAST DAY TO FILE STATEMENT OF ECONOMIC INTERESTS
LAST DAY TO F~LE CAMPAIGN EXPENDITURE STATEMENTS - SEMI-ANNUAL
LAST DAY TO SUBMIT REPORT ON MEASURES TO SECRETARY OF STATE
(E- 160)
(E - 127)
(E - 127 to 113)
(E- 120)
(E- 113 to 88)
(E - 109)
(E - 109)
(E - 98)
(E-88)
(E-a8)
(E - 88)
(E -83)
(E - 83)
(E-82)
(E- 75)
(E - 57 to 14)
(E-40)
(E - 29 to 7)
(E - 21)
(E -15)
(E - 12)
(E- 7)
(E- 6 to E)
(E- 1)
(E)
(E)
(E + 35)
(E +44)
Visit' our website www.martinchaprnan.com ernail scott @martinchaPman.com
MA~N & CHAP~ Co. * 1951 WRIGHT CIRCLE * .~AHEIM, CA 92806-6028 * 714/939-9866 * FAX 714/939-9870
(Rl1.~1/11,1~11 N:~-.4~,-,~..~,qO0~OO~ Nm~mber S ~ FIaaLi~d)