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HomeMy WebLinkAbout2002-03-06 PacketMEMO SPECIAL TO: FROM: Honorable Mayor and City Councilmembers City Clerk Marie Ulvila ~/~,,.~ .~'_.~ ~~z~i~j SUBJECT: Interview of Applicant for the Parks, Recreation & Golf Commission DATE: February 27, 2002 A scheduled interview of Fredrick (Fred) Koeppel, applicant for appointment to the Parks, Recreation, and Golf Commission, is scheduled from 6:05 p.m. to 6:25 p.m. on March 6, 2002 in the Council Chambers. Attached is a copy of Mr. Koeppel's application for your consideration. Later in the Council meeting under New Business, Council will have an opportunity to make the appointment to fill the vacancy on the Commission. Memos: Council-Parks, Rec & Golf interviews February 12, 2002 Marie Ulvila 300 Seminary Avenue Ukiah, Ca. 95482 CiTY Ol CITY CLERK'S DEPARTMENT Dear Marie Please find attached one completed application for the City of Ukiah's Parks, Recreation, and Golf Commission. I would greatly appreciate an oppommity to serve as a commissioner on this board again. I would like to request a meeting w/th members of the City Counsel if that is a part of the application process. Please contact me with any questions or comments at the following locations; home after 6 pm at 707-467-0701 or work from 7:30 am to 5:30 pm at 707-463-5591. Thank you, Marie Kind regards, Fred Koeppel Date ,¢~---.//"- ~ CITY OF UKIAH APPLICATION FOR APPOINTMENT PARKS, RECREATION & GOLF COMMISSION I am applying for an appointment to the City of Ukiah's Parks, Recreation & Golf Commission. 1. Name 2. Residence Address 3. Business Address 4. Employer~~~¢¢' ~ Res. Phone ~ 7~¢?~'/' ~';~"~' ~~ Bus. Phone ~~-~~/ Job Title ~~,/~~ Employed Since/~~ 5. How long have you resided in Ukiah?/~,~¢ years; Mendocino County/,2 years; Calif.? ,,,¢~years 6. Please list community groups or organizations you are affiliated with and indicate any offices held Please answer the following questions on separate sheets of paper and attach to application. 7. Why are you applying to serve on the City of Ukiah's Parks, Recreation and Golf Commission? . What is your understanding of the purpose, role and responsibility of the Parks, Recreation and Golf Commission? , How do you believe your own sl-.:ilis, experience, expertise and perspectives will be beneficial to the work of the Parks, Recreation and Golf Commission? 10. What do you believe is the single most important parks, recreation, and golf issue facing our community? And why? 11. In your opinion what type or types of parks development or recreational and golf programs should the City encourage? 12. In your opinion what type or types of parks development or recreational and golf programs should the City discourage? 13. What kind of ideal community do you envision for Ukiah? 14. Are there any other City of Ukiah Committees/Commissions in which you are interested and on which you would be willing to serve? Please return this application and attachments to the City Clerk by Noon on Friday, June 29, 2001. Thank you for your interest in serving the City of Ukiah. Forms: Parks, Recreation & Golf Commission Application ApPlication for Parks, Recreation, and Golf Commission for the City of 7) I am applying to serve on the City's Parks, Recreation, and Golf Commission for an opportunity to give input on the development and upkeep of our City's parks, golf course, and recreation programs. I also see this as a great opportunity to give back to our beautiful city. Another reason for my application is the fact that I greatly enjoyed the time I spent working with Sage, Larry, and the other members of the commission during my previous term. I simply could not pass up the opportunity to work with them and serve our community again. 8) My understanding of the commissions role or purpose is to review issues, e.g. fiscal budget, programs, upkeep and expansion etc., and advise the City counsel of possible courses of action and how the public will react to those actions. 9) The skills that I have acquired and honed through my job as a Quali~ Assurance manager and through previous experience as a Parks, Recreation, and Golf commissioner such as reviewing and establishing fiscal budgets, implementation plans, report generation, trend analysis, policy and procedure development, etc. can and will come in extremely helpful in reviewing the status of recreation programs and fiscal status of the overall system. My experiences as far as an avid user of our City's parks will give some very helpful insight, from a users point of view, as to the strong points and to the areas that may require some attention. My general perspective of the items covered by the commission will be maintained as that of the average citizen and that of a commissioner allowing for very useful feedback to the rest of the commission and City counsel. 10) Currently, I believe the single biggest issue before us is how are'we going to maintain and then improve upon the high status that which our City's parks are held at and stay within the allotted budget. This is one of the biggest issues before the commission as the community has and most likely will continue to view the status of our parks as a benchmark for the status of the city and how it's local government values their citizens. 11).I believe the City should continue to offer year round group activities, which include all age groups, including lesser advantaged youth, to maintain maximum usage of our parks. I feel that it is also very important to determine what the community would like to set as a priority for improvements or additions to the parks system, such as an open trail system, the river park, a skate park, recreation center etc. 12) The City should do its best to prevent the implementation of any programs that would not be able to be used by a diverse group of citizens. The City should also strongly consider not implementing any programs that cannot be either self-funding or allow the program to stay within an acceptable range of the set budget. Also high on the priority of not encouraging would be any type of activity or development that would have a significant detrimental impact on the natural environment. 13) The ideal community in Ukiah for me would be one in which all the citizens are able to walk down the streets and feel safe, at any time. All the people would be able to work and make enough money to support their family yet have enough time after work to enjoy that family. Each housing district would one that any community member would be proud to reside in. We would continue to be surrounded by hillsides that are in near pristine condition, not developed to the level of the Vallejo hillsides for instance. And each of the community members would be ~tctively involved all major issues concerning the community. We are very near to this situation today and I would like to do what I can to further the advancement towards this ideal community. 14) I would greatly enjoy an opportunity to serve on the traffic review committee. This may not be the correct title, but I am very interested in the committee that reviews the situation with traffic lights, intersections, traffic calming measures, etc. If a position comes available on this committee please allow me to be considered. ~VI-IEREAS, ~he City o/ Ukiah has receiveda California RELea/grant, donations~ and on~cr fun~ to plant trees throughout the communi~, and Trees are kno~vn to improve the Iivabili~ of nei~hborhooJs prov~in~ shade, rcJuc~ encr~ consumption, impro~n~ air quaIi~ and enhancin~ thc aesthcnbs of our commum~, and ~umerous in~'vidual voluntecrs and members of MenJocino County RELea~ thc Shade Bri~a~e~ Ukiah ~'~vanb Club, and thc Cah~ornia Conservation Corp, alon~ ~vith the ~ ~ Park ~ cre~v~ lead by the ine~austible Jennifer Puse~ have or ~vilI plant more than 500 trees in Todd Grove, ~e~voo~ McGarve~ and Oak Manor parks, various street ]ocanbns~ the ~ex Thomas Plaza, the Regional~por~ and the ~'~c Cente~. and Th& e/fort b in the best tradition o/ that great American Hero, Johnny AppIesee~ whose legend w~ to forest the countr~ide and espouse the bene/iu o/tree~ ,vhose Ieaves and flo,vers d~ht chiIdren and adulu ah~e throughout each se~on o/the yea~. and The ~uiu o/these Iocallabors of Iove will be the greening andHo~vering o/UX'i~, inspiring a ~vhole new understan~g o/~bor Day. NO~ THEREFOR~ L Philh~ ~hiku, Mayor o/the Ciw of Uki~, on behMf of m~ ~Ho,v ~ Councilmembers, PhiI Haldwin, Kathy Libb~ Roy Smith, and Eric Larson, all Ciw o/Uhiah sta/~ and the people o/the Ci~ o/U&iah, do hereby commend you, tree volunteer~ ~ UK H TREE P NTERS PAR EXCELLENCE /or your steadfastness on behal/o/the entire community and thank you/or your "Can Do" attitude in pIanting 1o ' these many trees throughout Ukiah and insuring a legacy o/shade and beauty within the Ukiah valley. Philh'p Ashiku, Mayor PROCLAMATION WIIEREAS, in 1872, J. Sterling Morton proposed to the Ncbr,?sXw l~oar~¢ olc A~,m'cu/turc that a ~pccial day bc set as/dc for thc pL~ntin~ of trcc>;, and ~EREAS this holi~ calledArbor Da~ has culndnatcd ~}~ thc pL',nn}~g o/mHhbns o/ ~ trees across America; and ~EREA~ ~bor Day b now observed throughout thc nanbn and thc ,vorldand ,~ll be celebrated throughout Cahfornia ~om March 7-I~' and ~ffHEA~ trees can reduce thc erosion of our prcc~bus topsoil by ~d and ~rc~ cur ~ hcam~ and cooIin~ costs, moderate thc temperature, clean t~e ai6 pro,ucc h~'~'~}~ o. t3~cn, and pro~c habitat for ~vildlife; and ~EHEA~ trees are a renc,vable resource gi~ng us papc~ wooJ for our homc~ and hwl for our ~cs, and beauti~ our communi~, and ~ ~EHEA~ trce~ ~vhercvcr they arc pLTntcd arc a source o[jby nn~[.~p~)'~?un[ rcnc,~[ NO~ THEREFOR~ ~ Philh~ ~h~u, ~yor of the City of Uh~h, on bchMf of my A~llow ~ CounciImember~ PhiI Baldwin, Kathy Libb~ Ro~ Smith, and Emb Larson do hereby procIa~)n ~ ~rch 7-14 as the 13~h anniversary celebration of ARBOR DA Y ~ thc ~ of U~'iah and urge ali c~izens to celebrate Arbor Da~ support cfibrts ~o ~rotcc: our trees and ~voodIands, and to plant trees to ~L, dden the h~wrt and promo:c ~hc ~ 'clI-hc~g. of ehb anJ ~ ~n~re generations. Date: ~rch ~ 2002 Item No. 4a Date: March 6, 2002 AGENDA SUMMARY REPORT SUBJECT: Presentation by Jim Whalen, Assistant General Manager of the Northern California Power Agency, Relative to the Proposed Debt Restructuring for the Hydroelectric Project. REPORT: The Hydroelectric Project participants are evaluating the possible restructuring of a portion of the outstanding bond debt associated with the project. Jim Whalen and a representative from the financial consultant, assisting the project participants with the restructuring, will give a presentation describing the nature of the proposed debt restructuring. In another agenda presentation staff will request that the City Council take action to participate in the debt restructuring. RECOMMENDED ACTION: Receive Presentation. ALTERNATIVE COUNCIL POLICY OPTIONS: None Citizen Advised: N/A Prepared by: Darryl L. Barnes, Director of Public Utilities Coordinated with: Candace Horsley, City Manager Attachment: 1) None Candace Horsley, Oi~ty Manager AGENDA SUMMARY ITEM NO. 4t~ DATE: March 6, 2002 REPORT SUBJECT: PRESENTATION FROM FAIRBANK, MASLIN, MAULLIN & ASSOCIATES REGARDING THE RESULTS OF THE RECENTLY COMPLETED VOTER OPINION SURVEY FOR THE CITY OF UKIAH SUMMARY: The Mendocino Council of Governments (MCOG) approved an amendment to its Overall Work Program for fiscal year 2001-2002 to complete a voter opinion survey for Ukiah, Willits, Fort Bragg, Point Arena, and Mendocino County. MCOG issued a Request for Proposals and awarded a contract to Fairbank, Maslin, Maullin & Associates (FMMA) of Santa Monica, California in January 2002 to prepare and to conduct the voter opinion survey. FMMA has specialized in public policy-oriented opinion research since the company was first organized in 1981. At MCOG's request, FMMA conducted a survey to determine whether voters in the respective jurisdictions would support a % cent sales tax to fund transportation related projects. A copy of the survey results is included as Attachment 1. In Mendocino County, the unincorporated area and Willits received much stronger support than Fort Bragg and Ukiah for a % cent sales tax for transportation projects. David Metz of FMMA will give a presentation regarding the voter opinion survey conducted in Ukiah. MCOG staff stated that a joint workshop with City and County representatives and MCOG Technical Advisory Committee members to discuss the results of the voter opinion survey is planned for March 2002. RECOMMENDED ACTION: Receive presentation. ALTERNATIVE COUNCIL POLICY OPTIONS: None. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: None. Diana Steele, Director of Public Works / City EngineerC'~/,/,~_-~ Rick Seanor, Deputy Director of Public Works Candace Horsley, City Manager 1. Results of Voter Opinion Survey Ca-'n'~ace Horsley, City 'l~anager AGVoterOpinionSurvey. SUM FAIRBANK, MASLIN, MAULLIN & ASSOCIATES Interviewer Time Began Time Finished Station JANUARY 2, 2002 Total Time MENDOCINO COUNTY TRANSPORTATION SURVEY 220-1247 FINAL N=195 UKIAH Hello, I'm from California Opinion Research, a public opinion research company. I am not trying to sell you anything nor ask you for a donation. We're conducting a survey about issues that concern people in your area and are only interested in your opinions. May I speak to ? (MUST SPEAK TO PERSON LISTED. VERIFY THAT THE VOTER LIVES AT THE ADDRESS LISTED, OTHERWISE TERMINATE.) . Sometimes things come up and people are not able to vote. How likely are you to vote in the November 2002 general election for Governor, Congress, and other offices and ballot measures? Will you definitely vote, probably vote, are the chances 50-50 that you will vote, will you probably not vote, or will you definitely not vote? Definitely vote 86% Probably vote ........... 12% 50-50 2% Probably not vote ................. TERMINATE Definitely not vote TERMINATE (DON'T READ) DK/NA TERMINATE , Would you say that things in are generally headed in the right direction, or do you feel they are off on the wrong track? (READ EACH, DO NOT ROTATE) RIGHT WRONG (DON'T READ) (DON'T READ) DIRECTION TRACK MIXED DK/NA a. Mendocino (men-doh-SEE-no) County 59% 19% 12% 11% (ASK IN CITY OF UKIAH ONLY) b. Ukiah (yoo-KY-a) 60% 24% 10% .6% FAIRBANK, MASLIN, MAULLIN & ASSOCIATES 220-1247-WT-UKIAH PAGE 2 (RESUME ASKING ALL RESPONDENTS) 3. Next, what do you think is the most serious issue facing the residents of (MENDOCINO COUNTY/WILLITSlFORT BRAGGIUKIAH) that you would like to see local government do something about? (OPEN-END, DO NOT READ CODES) Air travel/lack of access Air quality/air pollution/smog Bridges deteriorating/need repair Bridges too narrow ................. City streets/deteriorating/in need of repair County roads/deteriorating/in need of repair Crime ........ 0% .............. 0% ......... 0% O% 1% 1% 4% Drugs 4% Education/public schools Gangs 5% 13% Government spending/budget Growth and development Highways deteriorating/need repair Jobs/unemployment/the economy Juvenile violence Open space disappearing Pollution generally/the environment Property taxes Public transportation/not enough Rail transportation/trains need to be preserved School overcrowding/class size reduction Street lighting Traffic congestion Traffic safety Unemployment Vineyard development ...................... Violence .................... Affordable housing Water supply/Water quality Bad government/Government corruption/ Government over regulation Need more youth services Homelessness Not enough police/Need better police force Health care issue By-pass problems Other (SPECIFY) (DON'T KNOWlNA) 2% 4% O% 14% 1% 1% 2% 2% 2% 0% O% O% 1% 1% O% 1% O% 9% 3% 2% 4% 6% 1% 2% O% 5% 13% FAIRBANK, MASLIN, MAULLIN & ASSOCIATES 220-1247-w'r-UKIAH PAGE 3 . Now let me read you a list of issues people are sometimes concerned about these days. After you hear each issue, please tell me whether you consider it to be an extremely serious problem, a very serious problem, a somewhat serious problem or not too serious a problem for people who live in (MENDOClNO COUNTY/VVlLLITS/FORT BRAGGlUKIAH). If you don't have an opinion on a particular item, you can tell me that too. (ROTATE) EXT VERY S.W. NOT SERIOUS SERIOUS SERIOUS SERIOUS PROBLEM PROBLEM PROBLEM PROBLEM NO OPIN. []a. []b. []C. lid. []e. []f. Jig. []h. []i. []k. Jim. lin. []o. lip. []q. [Ir. The availability of good paying jobs for people that want to work 23% The environmental impacts of streets and roads 5% Unplanned growth and development. 12% Traffic congestion on local streets and roads 6% Narrow or deteriorating bridges -4% Crime 9% The availability of convenient bus service 4% Waste and inefficiency in local government 10% The quality of local public schools 10% The condition of local streets and roads 6% The amount you pay in local taxes 4% Pedestrian safety 7% Air pollution from cars and trucks 4% A lack of reliable rail service Traffic safety Rivers and fish being harmed by 16% .... 5% 38% 24% 10% 5% 19% 32% 38% 6% 2O% 29% 32% 7% 23% 29% 40% 2% 6% 25% 54% 12% 22% 44% 23% 4% 12% 17% 53% 14% 17% 3O% 13% 27% 25% ........... 17% 39% 12% 13% 39% 39% 4% 13% 2O% 56% 7% 15% 29% 46% 4% 7% 28% 55% 5% 22% 19% 32% 12% 14% 30% 49% 3% 15% 43% 22% 24% 38% 12% 24% 49% ........... 8% unpaved roads 7% ........... 13% The lack of long distance bus service ........... 9% 17% A lack of taxis in the community .................. 8% .12% FAIRBANK, MASLIN, MAULLIN & ASSOCIATES (RESUME ASKING ALL RESPONDENTS) 220-1247-WT-U KIAH PAGE 4 NOW I WOULD LIKE TO ASK YOU ABOUT A MEASURE THAT MAY APPEAR ON A FUTURE LOCAL BALLOT. (ASK IN UKIAH ONLY) 5. This measure might read as follows: UKIAH STREET MAINTENANCE, REPAVlNG, SAFETY, AND IMPROVEMENT ACT. In order to repave and improve local streets; fix potholes; widen streets and improve safety on local streets; widen narrow bridges; build and repair sidewalks; construct and repair storm drain systems; resolve traffic problems, and upgrade and replace deteriorating bridges; shall the City of Ukiah (yoo-KY- a) enact a %-cent sales tax for 20 years, with independent annual audits published in local newspapers and a citizens watchdog committee? If the election were held today, would you vote Yes in favor of this measure or No to oppose it? (IF YES/NO, ASK:) Will you definitely vote (YES/NO) or just probably? (IF DON'T KNOW/UNDECIDED, ASK: Are you leaning toward voting yes or no?) Definitely Yes. Probably Yes Undecided, Lean Yes Undecided, Lean No Probably No Definitely No (DON'T KNOWlNA) (ASK Q9)--26% (ASK Q9)--19% (ASK Q9)--8% (ASK Q9)--0% (ASK Q9)--12% (ASK Q9)--28% (SKIP TO Q10)--7% (IF YES/NO IN QS-Q8, ASK Q9) 9. In a few words of your own, why would you vote YES/NO on this measure? (OPEN END, RECORD VERBATIM RESPONSE BELOW) Yes: Roads need work desperately/ Potholes are dangerous 41% The tax is the only way/State won't pay for it ..... 3% Critical for growth of community/Fix things up-- 12% All of the items mentioned are important 3% A small price to pay to have safe roads 16% Pedestrian safety/Need sidewalks/ Streets, etc. 6% Traffic is bad/Need by-pass 2% Bridges need repair 4% Because of watchdog committee and annual audit 6% Need more information 7% Other 0% DK/NNRefused 0% FAIRBANK, MASLIN, MAULLIN & ASSOCIATES 220-1247-WT-UKIAH PAGE 5 No: They already have the money ........... 12% Money will not be spent correctly/ Had the money once, Project went no where -- 23% Taxes are too high already/ Will hurt businesses 24% Streets aren't that big a problem/ Work has already been done 23% There are other problems that should take priority ............ 13% Need more information 3% Other 1% DK/NNRefused 1% (RESUME ASKING ALL RESPONDENTS) 10. Now I am going to mention some different aspects of this ballot measure. After hearing each one, please tell me whether knowing it was a part of this ballot measure would make you more likely or less likely to vote for the measure. (IF MORE/LESS LIKELY, ASK:) Is that much MORE/LESS likely or just somewhat? (ROTATE) MUCH SW SW MUCH (DON'T (DON'T MORE MORE LESS LESS READ) READ) LIKELY LIKELY LIKELY LIKELY NO DIFF DK/NA []a. [lb. []c. lid. Almost all of the money will be used to repair, maintain and improve existinq streets and roads All expenditures will be audited annually by an independent auditor A citizens' watchdog committee will oversee the program The tax will end automatically after 20 years 31% .......37% .......6% ........16% ........8% ........ 2% .... 34% ....... 33% .......3% ........ ---30% .......28% .......6% ........ 27% .......26% .......7% ........ 12% ........ 14% ........ 4% 17% ........ 16% ........ 4% 20% ........ 18% ........ 3% (SPLIT SAMPLE A ONLY) [ ]e. It will cost the average resident about 52 dollars per year 16% ....... 30% ....... 13% ........ 20% ........ 17% ........ 4% (SPLIT SAMPLE B ONLY) [ ]f. It will cost the average resident less than five dollars per month 28% .......26% ....... 10% ........ 19% ........ 14% ........ 2% (ASK IN UKIAH ONLY) [ ]g. All of the money would be used for Ukiah (yoo-KY-a) transportation improvements. 37% .......29% .......4% ........ 18% ........ 10% ........ 2% FAIRBANK, MASLIN, MAULLIN & ASSOCIATES 220-1247-WT-UKIAH PAGE 6 (RESUME ASKING ALL RESPONDENTS) 11. If this measure is approved by voters, all of the money would be allocated towards local street and road maintenance and repaving, drainage improvement, traffic safety, and walkway repair. Would you say that you generally approve or disapprove of this allocation of the money raised by the half-cent increase in the sales tax? (IF APPROVE/DISAPPROVE, ASK: Is that strongly APPROVE/DISAPPROVE or just somewhat?) Strongly approve (SKIP TO Q13)--35% Somewhat approve (SKIP TO Q13)--35% Somewhat disapprove (ASK Q12)--9% Strongly disapprove (ASK Q12)-- 13% (DON'T READ) Need more info ......... (SKIP TO Q13)--6% (DON'T READ) DK/NA (SKIP TO Q13)--2% (ASK Q12 ONLY IF CODES 3 AND 4 IN Qll) 12. In a few words of your own, why would you disapprove of using nearly all of the money for local street and road maintenance and safety improvements? (OPEN END, RECORD VERBATIM RESPONSE BELOW) Have the money/Won't be used right/ Work won't be done ................................... 21% Don't want any tax increases 26% Priority should be Police, Fire And Crime Unit not roads/Do not see the need 44% 20 years too long/Too much money 2% Need more information 2% Other 2% DK/NNRefused 2% (RESUME ASKING ALL RESPONDENTS) 13. Some people have proposed that between five and ten percent of the money raised by this measure should be used to address some other transportation issues. After I read each of these other potential transportation projects, please tell me whether you would approve of using money raised by this measure for that purpose. (IF APPROVE/DISAPPROVE, ASK: Is that strongly APPROVE/DISAPPROVE or just somewhat?) (ROTATE) []a. []b. []C. Paving roads to control dust and reduce the amount of dirt that washes into streams Replacing old diesel school buses with buses that burn cleaner, lower-polluting fuel Building new shelters and benches at MTA bus stops STRNG. S.W. S.W. STRNG. (DK/ APPROVE APPROVE DISAPP. DISAPP. NA) 23% 33% 14% 22% 8% 45% 21% 7% 20% 7% 21% 32% 17% 21% 9% FAIRBANK, MASLIN, MAULLIN & ASSOCIATES 220-1247-WT-UKIAH PAGE 7 14. Now I am going to read you a list of specific projects that could be funded by the measure I have been describing. Recognizing that there frequently is not enough funding for all such projects, please tell me how important it is to you that each project be undertaken. Would you say it is extremely important, very important, somewhat important, or not important. (ROTATE) (DON'T EXT. VERY S.W. NOT READ) IMP. IMP. IMP. IMP. DK/NA []a. lib. []c. lid. []e. Jif. []g. Widening local streets and roads Improving pedestrian walkways Constructing bike lanes and bike paths Repaving local streets and roads Improving pedestrian walkways near schools ......... Fixing potholes Repairing local streets and roads 6% ........13% ...... 35% ......43% 3% 17% ........ 28% ...... 31% ......23% 2% 16% ........ 25% ...... 33% ......24% 2% 18% ........ 27% ...... 37% ......17% 2% 25% ........ 37% ...... 19% ......18% 2% 23% ........ 35% ...... 28% ......10% 3% 16% ........ 32% ...... 34% ......16% 2% (ASK IN CITY OF UKIAH ONLY) [ ]h. Repairing deteriorating bridges 17% [ ]i. Revitalizing State Street downtown to make it more pedestrian- and business-friendly ............... 17% [ ]j. Widening narrow bridges 12% [ ]k. Increasing parking availability 15% [ ]1. Revitalizing Main Street downtown to make it more pedestrian- and business-friendly ............... 12% [ ]m. Providing wheelchair access along streets/ and on sidewalks 26% [ ]n. Constructing a bike and pedestrian trail along the railroad from Brush Street to Talmage (TAL-maj) Road ........ 34% ...... 26% ......19% 5% ........ 27% ...... 28% ......24% 4% ........ 27% ...... 27% ......29% 5% ........ 23% ...... 33% ......26% 3% ........ 24% ...... 29% ......31% 4% ........ 34% ...... 24% ......13% 2% 12% ........ 21% ...... 26% ......34% 7% (RESUME ASKING ALL RESPONDENTS) 15. Now I am going to read you a list of statements that support the transportation ballot measure I have been describing. After I read each one, please tell me whether it makes you more inclined to support the measure. If you don't believe the statement or if it makes no difference in your opinion, please tell me that too. (IF MORE INCLINED, ASK:) Is that much more inclined or just somewhat? (ROTATE) MUCH SW (DON'T MORE MORE (LESS DON'T NO READ) INCL. INCL. INCL.) BELIEVE EFFECT DK/NA []a. []b. [ ]C. This measure has tough financial accountability provisions including a citizen's watchdog committee and an annual audit by an independent agency with the results published in local newspapers. 29% ...... The population of Mendocino (men- doh-SEE-no) County is expected to increase by over 35 percent in the next 20 years. If we don't pass this measure, local roads will deteriorate even faster under the pressure of this growth. 28% ...... Tourists would pay a significant share of the %-cent sales tax. 28% ...... 30% ........5% ......... 7% ......... 26% ...... 4% 34% ........5% .......13% ......... 16% ...... 4% 32% ........3% .......19% ......... 16% ...... 2% FAIRBANK, MASLIN, MAULLIN & ASSOCIATES 220-1247-WT-UKIAH PAGE 8 MUCH SW MORE MORE (LESS DON'T INCL. INCL. INCL.) BELIEVE (DON'T NO READ) EFFECT DK/NA []d. []e. [ ]f. []g. []h. Many local streets, roads, and bridges are difficult and dangerous for local businesses to use for transporting goods. Passing this measure will help the local economy and jobs by addressing this problem. If we don't pass this measure, transportation problems will only get worse in (UKIAHI WILLITS/FORT BRAGGIMENDOClNO COUNTY) and influence major businesses and employers to relocate to other areas.--- 26% ...... Without this measure, traffic safety problems in (UKIAH/WlLLITSl FORT BRAGGIMENDOCINO COUNTY) will continue to increase, with more wrecks on local roads and more local people at risk of injury and death. - ...... 29% ...... Police, paramedics, and firefighters strongly support this measure because it will reduce the response time for emergency workers to reach people who need help. 38% ...... This measure will only cost the average local resident about 15 cents per day. That's less than the cost of a newspaper. 22% ...... 21% ......29% ........4% ....... 24% ........4% ....... 34% ........4% ....... 32% ........2% ....... 34% ........8% ......... 27% ......... 30% ......... 19% ......... 12% ......... 16% ...... 3% 14% ...... 3% 12% ...... 2% 13% ...... 3% 23% ......5% (ASK I Iii. N UKIAH ONLY) Independent experts say that Ukiah (yoo-KY-a) has nearly 11 million dollars in backlogged needs for repairs and maintenance to local streets and roads. This measure makes it possible for the city to reduce this backlog. 28% ......35% ........3% ....... 11% ......... 17% ...... 6% FAIRBANK, MASLIN, MAULLIN & ASSOCIATES 220-1247-WT-UKIAH PAGE 9 (ASK IN UKIAH ONLY) 16. Now that you've heard more about it, let me ask you about this measure one more time. It would create a %-cent sales tax to fund transportation improvements throughout the city, including repaving and improving local streets; fixing potholes; widening streets and improving safety on local streets; widening narrow bridges; building and repairing sidewalks; constructing and repairing storm drain systems; resolving traffic problems, and upgrading and replacing deteriorating bridges. If the election were held today, would you vote Yes in favor of this measure or No to oppose it.'? (IF YES/NO, ASK:) Will you definitely vote (YES/NO) or just probably? (IF UNDECIDED, ASK: Are you leaning toward voting yes or no?) Definitely Yes 31% Probably Yes 21% Undecided, Lean Yes 5% Undecided, Lean No 2% Probably No 9% Definitely No 28% (DON'T KNOWINA) 4% (RESUME ASKING ALL RESPONDENTS) 20. Now I am going to read you a list of statements that oppose the transportation ballot measure I have been describing. After I read each one, please tell me whether it makes you more inclined to oppose the measure. If you don't believe the statement or if it makes no difference in your opinion, please tell me that too. (IF MORE INCLINED, ASK:) Is that much more inclined or just somewhat? (ROTATE) MUCH SW (DON'T MORE MORE (LESS DON'T NO READ) INCL. INCL. INCL.) BELIEVE EFFECT DK/NA []a. lib. []c. []d. []e. Taxes are too high already. There is already plenty of money available for transportation in our area. It is just misspent or wasted. With all of California in an economic downturn, this is no time to raise taxes and make the problem worse. 26% ...... There are much more important problems than transportation that we should focus on. 25% ...... A sales tax is not an appropriate way to fund transportation improvements.--- 27% ...... 22% ......18% ........ 4% .......17% ......... 36% ......3% 23% ......16% ........ 7% .......25% ......... 20% ....10% 21% ........5% ....... 25% ........7% ....... 26% ......... 21% ......3% 15% ......... 24% ...... 4% 13% ....... 10% .......24% ......... 19% ...... 7% (ASK IN UKIAH ONLY) [ ]f. Even if we pass this measure, there is no guarantee that the street in front of my house will get fixed. 23% ......16% ........ 8% ......... 6% ......... 43% ......4% FAIRBANK, MASLIN, MAULLIN & ASSOCIATES 220-1247-WT-UKIAH PAGE 10 (ASK IN UKIAH ONLY) 21. Sometimes over the course of a survey like this, people change their minds. Let me ask you about this measure one last time. It would create a %-cent sales tax to fund transportation improvements in Ukiah (yoo-KY-a), including repaving and improving local streets; fixing potholes; widening streets and improving safety on local streets; widening narrow bridges; building and repairing sidewalks; constructing and repairing storm drain systems; resolving traffic problems, and upgrading and replacing deteriorating bridges. If the election were held today, would you vote Yes in favor of this measure or No to oppose it? (IF YES/NO, ASK:) Will you definitely vote (YES/NO) or just probably? (IF UNDECIDED, ASK: Are you leaning toward voting yes or no?) Definitely Yes 30% Probably Yes 21% Undecided, Lean Yes 6% Undecided, Lean No 2% Probably No 8% Definitely No 29% (DON'T KNOWlNA) 5% (RESUME ASKING ALL RESPONDENTS) 25. I am now going to read you a list of people and organizations that may take a position on the transportation sales tax we have been discussing. After I read each one, please tell me if you would find that person or organization very believable, somewhat believable, not too believable or not believable at all on this issue. If you have never heard of the person or organization, or do not have an opinion, you can tell me that too. (ROTATE) NOT NOT VERY SW TOO AT ALL NO BEL. BEL. BEL. BEL. NHO OPINION []a. []b. [lc. []d. lie. Jif. []g. [Ih. []i. []k. Jim. The Mendocino (men-doh-SEE-no) County Board of Supervisors Local newspapers Your local Chamber of Commerce Your local school board Your local paramedics Your local county supervisor ........... Environmental organizations The Mendocino (men-doh-SEE-no) County Employers Council The Mendocino (men-doh-SEE-no) County Farm Bureau The local commander of the California Highway Patrol Local business owners The local Republican Party ............. The local Democratic Party ........... 15% ....... 49% .... 15% ......... 9% .....1% ......... 11% 8% ........ 45% .... 17% ........ 25% ....0% 5% 16% ....... 55% .... 11% ......... 8% .....1% 9% 20% ....... 46% .... 9% ........15% ....1% 9% 51% ....... 34% .... 3% ......... 3% .....1% 9% 14% ....... 45% .... 14% ........ 12% ....4% ......... 11% 18% ....... 33% .... 14% ........ 24% ....1% ......... 10% 10% ....... 36% .... 8% ........13%--- 16% ........ 17% 20% ....... 46% .... 7% ......... 8% .....4% ......... 15% 41% ....... 32% .... 5% ......... 6% .....3% ......... 13% 24% ....... 56% .... 7% ......... 6% .....0% 8% 12% ....... 37% .... 11% ........ 23% ....1% ......... 16% 16% ....... 44% .... 11% ........ 15% ....0% ......... 14% (ASK IN UKIAH ONLY) [ ]n. The Ukiah (yoo-KY-a) City Council 14% ....... 50% ....10% ........ 14% ....1% ......... [ ]o. The Ukiah (yoo-KY-a) Fire Department .......... 49% ....... 37% ....3% ......... 4% .....1% [ ]p. The Ukiah (yoo-KY-a) Police Department ....... 52% ....... 34% ....3% ......... 5% .....1% 11% 6% 6% FAIRBANK, MASLIN, MAULLIN & ASSOCIATES 220-1247-WT-UKIAH (RESUME ASKING ALL RESPONDENTS) THESE QUESTIONS ARE FOR CLASSIFICATION PURPOSES ONLY. PAGE 11 26. 27. 28. 29. 30. How many people in your household commute to work or school as the driver of a vehicle at least 3 days a week? I 23% 2 34% 3 4% 4 or more 3% None .............. 36% (DON'T READ) DK/NA 0% How often do you ride buses or use public transportation in your community; frequently, occasionally, rarely, or never? Frequently ........... 5% Occasionally 7% Rarely 22% Never 67% (DON'T KNOWlNA) 0% About how long have you lived in Mendocino (men-doh-SEE-no) County? Less than one year ............................. 2% 1-3 years 5% 4-5 years 5% 6-10 years 9% 11-20 years 16% 21-30 years 27% More than 30 years 37% (DON'T KNOWlNA) 0% Are you usually employed or a student outside the home, do you telecommute or work from your home, are you a homemaker not leaving home for work or are you retired? Usually employed or student Telecommute/work from home Homemaker .............. Retired Unemployed (DON'T KNOWlNA) 54% 5% 3% 33% 4% 1% What was the last level of school you completed? Did not graduate high school High School graduate ........................ Less than 4 yrs of college College graduate (4) Post graduate work/prof, school ......... (DON'T KNOWlNA) 4% 19% 38% 22% 16% 1% FAIRBANK, MASLIN, MAULLIN & ASSOCIATES 220-1247-VVT-UKIAH PAGE 12 31. In what year were you born? 32. 1983-1977 (18-24) 2% 1976-1972 (25-29) 7% 1971-1967 (30-34) 3% 1966-1962 (35-39) 7% 1961-1957 (40-44) 10% 1956-1952 (45-49) 9% 1951-1947 (50-54) 12% 1946-1942 (55-59) 9% 1941-1937 (60-64) 10% 1936-1927 (65-74) 15% 1926 or earlier (75 & over) 15% (REFUSED) 1% I don't need to know the exact amount, but I'm going to read you some categories for household income. Would you please stop me when I have read the category indicating the total combined income for all the people in your household before taxes in 20017 $10,000 and under $10,001 - $20,000 $20,001 - $30,000 $30,001 - $60,000 $60,001 - $75,000 $75,001 - $100,000 More than $100,000 (DON'T READ) Refused 9% 10% 12% 32% 11% 7% 5% 15% THANK AND TERMINATE FAIRBANK, MASLIN, MAULLIN & ASSOCIATES 220-1247-WT-UKIAH PAGE 13 Gender: by observation Party Registration: Name Address ZIP Code Interviewer Verified by Male ................................ Female 44% 56% Democrat Republican Decline to State Other .............. 5O% 35% 7% 8% Phone # Precinct Voter ID# Cluster # Page # FLAGS P94 48% G94 58% P96 51% G96 64% P98 56% G98 69% P00 76% GOO 89% BLANK 5% VOTE BY MAIL 1 ..... 14% 2 9% 3+ --12% NONE 65% CITY Ukiah 100% Willits 0% Fort Bragg 0% Unincorporated 0% 5a MEMO TO: FROM: Mayor Ashiku & City Councilmembers City Clerk Marie Ulvila ~~.~/[_Z_~.~_J C~.~[[~.~.~zz_..) SUBJECT: City Council Meeting Minutes: January 16, 2002 DATE: February 25, 2002 At the February 20, 2002 City Council meeting, Council directed the City Clerk to listen to the tape recording of the January 16, 2002 meeting to clarify statements made by Ukiah attorney David Nelson on page 7 of the draft minutes. The City Clerk and Planning Director reviewed the tape and transcript of the meeting and recommend that the second to last sentence in the second paragraph of Mr. Nelson's comments be deleted from the draft minutes. The paragraph would then be amended to read as follows: "He was of the opinion that the substantial property right that Council needs to find is something other than the right to subdivide. He referred to City Attorney Rapport's interpretation of the Subdivision Ordinance. If a technical interpretation of the Subdivision Ordinance requirements would deprive the owner of all economic viable uses of the property, then that would be a reason to find that a substantial property right has been taken away and an exception to the Subdivision Ordinance could be granted. He did not think it could be found in this case." Respectfully submitted by, Marie Ulvila, City Clerk Memos: Council-Minutes of January 16, 2002 clarification MINUTES OF THE UKIAH CITY COUNCIL Regular Meeting Wednesday, February 20, 2002 5b The Ukiah City Council met at a Regular Meeting on February 20, 2002, which had been legally noticed and posted, at 6:30 p.m. in the Civic C~ Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken ar Councilmembers were present: Larson, Libby (arrived at 6:54 p.m.), Ashiku. Councilmembers absent: Smith. Staff present: Public Uti Community Services Director DeKnoblough, Assistant City Officer Harris, City Manager Horsley, City Attorney RappQrt, Supervisor Sangiacomo, Planning Director Stump, and City:;~,,~. Ulvila. 2. PLEDGE OF ALLEGIANCE ..... :.,~!~,iii!ii ii i',iii? .......... '::~'~iiii~,!!ii ??: Councilmember Baldwin led the Pledge of AIh gi following Mayor 3. COMMENDATION 3a. Commendation to Tree Volunteers City Manager Horsley advised that Jennifer Puser postponed to the next meeting so that more representativ( commendation. that this matter be ~t to accept the Council consented to contin~ 4. APPROVAL OF MINUTES 4a. Regular Meeting of Councilmember Larson recommer paragraph, in sentences of Nelson's inb nt u~ , as Mr. ti Nelson and felt the :~ ~at meeting. )ort said, Cou~ of the ri( case." next meeting. made to page 7, second ~1. He drew attention to the last two in the minutes is a contradiction to Mr. state "In order to adopt this have to find that the exception is a home on his property and to enjoy its Discussion was ~at portioi of Mr. g the matter resulting in Council directing the City Clerk to recording of the meeting in order to make an accurate second recommend service em Der recommended a correction to page 17, first sentence in the to read "Councilmember Larson explained that the District's ~n would delete the authority's obligation to contract with the City for fire lees." al NO'he. approving the Regular Meeting Minutes of January 16, 2002, as carried by the following roll call vote: AYES: Councilmembers Larson, Baldwin ~or Ashiku. NOES' None. ABSENT: Councilmembers Smith and Libby. ABSTAIN' Regular City Council Meeting February 6, 2002 Page 1 of 9 4. APPROVAL OF MINUTES 4b. Regular Meeting of February 6, 2002 M/S Larson/Baldwin approving the Regular Meeting Minutes of February 6, 2002, as presented; carried by the following roll call vote: AYES: Councilmembers Larson, '~n, and Mayor Ashiku. NOES: None. ABSENT: Councilmembers Smith and Libby. None. 3. PRESENTATIONS 3b. Presentation by Ukiah High School Advanced Art Class Skate ark Des,~] .................. P _ Joann Skywatcher, an art teacher at Ukiah High School, ~plaine~ii~ some students have been work,ng on a project where students::::~iiil,,~,th re'~iiii~e Since Ukiah has been in need of a skate park for a whi!::~i~'~; subject. Brandon Maybery, Ryan Delgado, Max provided narration to their Power Point present~ park in Ukiah that there would be less tickets owners would be happier to not have skating outside theii destruction of private property, a skate park would bring Ukiah, Recreational tutors would e available to help kids competitions would be Plaza because they skate park, there would be a to have fun w likes, it would keeps kids and and Chais Bailey its of having a skate Street, businesses there would be less people to skills, skate held at the new of with similar place for kids to go. They recommended rules be establi~ dusk, helmets would be required, skaters would ~eir own risk. kate alcohol it be open from dawn until raffiti would be allowed, and The, disc! variou.~ of skating include, ram ~n box; of dis rut overhead lig during ses were at nk. that would be needed at the park that rails, and street spine. Photos of The basic needs of a skate park includes leach drains (for bottom of the bowls), phone, and a stage for music presentations They discussed a survey they completed in which various Ukiah Upon boarders, skate in the a benefit to currently iry by Co! Larson with regard to tickets being issued to skate 'It that if a skate park were established, skaters would no longer areas that are currently restricted to skate boarders. This would be the Police Department and those that skate. It was noted that violations a fine as well as having the skateboard confiscated. g by Councilmember Baldwin with regard to sites where a skate park the students explained that in most cities, skate parks are located near They thought that it would be good for students if the skate park were to be :1 near the high school or Vinewood Park. They noted that having a skate park in a Regular City Council Meeting February 6, 2002 Page 2 of 9 residential area would make skate boarding safer so that people would not be riding them in the streets. The students further explained that a skate park would be quieter than skating on a sidewalk because there would be no cracks in the cement that causes a clicking noise. Council commended the students for their work on the project. 5. RIGHT TO APPEAL DECISION Mayor Ashiku read the appeal process. 6. CONSENT CALENDAR M/S Larson/Baldwin approving items a through d of the C( a. Approved Disbursements for Month of January b. Received Notification to the City Council Re¢ from Basic Chemical Solutions for the Sum of c. Approved Amendment to Agreement B( America, Inc., Allowing Modifications to El( d. Adopted Resolution 2002-29 Waiving the Establishing a County Facility in the City (189-199 Si Government Code §25351. ~ ~ ~:=~=:i~::~ii~i::::!::!;~' Cale~:~ as ~ of Sodium ry Ton and Nissan North uirement for ;chool Street), Pursuant to Motion carried by the following Mayor Ashiku. NOES: Nora None. AYES: Councilm( Imembers Baldwin and Libby. ABSTAIN: 7. AUDIENCE COMMENTS No one came forward to address 6:54 p.m. Der Libby ~e meeting. . 8a. ~val of Planning Coastal Conse~ .2002 and The stabilizi ~abitat the have the n Group for Preparation of a Grading, for Riverside Park Ihe City received a $120,000 grant from the State to begin development of Riverside Park. This work was to begin d by the fall of 2002 consistent with the terms of the grant development includes perimeter fencing, riverbank , and trail planning. However, staff was notified last week by because of State budgetary issues, the City would need to ;ompleted this spring and all invoices for reimbursement submitted by April !solicited bids for the fencing with the bid opening date of February 25th. It that the RRM Design Group is very capable of doing this work and they are the site. He requested Council approve the contract with RRM Design preparation of the work so that it can be completed an invoiced by mid-April. D continued with regard to a hydrology plan and where to situate the parking lot park. Constraints with drainage were discussed. It was noted by staff that perhaps Regular City Council Meeting February 6, 2002 Page 3 of 9 the best place to site the parking lot is where it has already been established at the entrance and continues around the ball field. Councilmember Libby inquired as to the estimated cost and when the City that it needed to change the completion date on the project. Mr. Stump explained that the estimated cost was in excess of $60,000.. considered doing some of the work in-house, however, due to staff's w~ difficult to dedicate staff time to this project. He noted that this estimated cost. Staff was notified about two weeks ago. City Manager Horsley explained that it is expected that Co[ often in the future because of the status with the more unexpected mandates. She reminded Council ti City was informed that it can't use its 2002 STIP for is now telling the City that it is only going to rel~ year. ed it the II see i'~i~appen mO'~iii City is receiving told them that the,~, ~.~i?~ii ;'r thre~,years, however, the stat~??.ii: % of to~'~(~lP funding in the first M/S Larson/Libby approving contract with the RRM D~ Grading, Drainage, Trails, and Planting Plan for Riverside Manager to execute the contract. for the preparation of a authgrizing the City Councilmember Baldwin next time Riverside Park is accompany staff on a site visit to by Co, 'ark. ~cept be ;o req to Council the id that he be invited to Motion carried by the following roll Baldwin and . NOES' None. Larson, Libby, Councilmember Smith. ABSTAIN: 8b. P~ revised the treatment em to act addition at the of Water Plant Operator" Position and the State Department of Health Services erator Program for the City's distribution and water Currently the City's water treatment plant has one supervisor that is ~perator and there are two shift operators who are a Grade that a Grade IV Operator be available, even in not on duty, !n the current supervisor is on vacation or extended leave. In new regulations, a large volume of new work has developed !nt plant as a result of increased water quality testing and reporting The Public Utilities Department has requested the addition of a new Treatment Plant Operator" position for the purpose of providing Chief le when the current Grade IV Supervisor is unavailable. as a GraC regulatio Lil ku/Larson approving Senior Water Treatment Plant Operator position and amendment; carried by the following roll call vote: AYES: Councilmembers Larson, y, Baldwin and Mayor Ashiku. NOES: None. ABSENT: Councilmember Smith. Regular City Council Meeting February 6, 2002 Page 4 of 9 ABSTAIN: None. 8. NEW BUSINESS 8c. Adoption of Resolution Supporting Proposition 40: Clean Safe Neighborhood Parks, and Coastal Protection Bond Act of Community Services Supervisor Sangiacomo advised that before the March 5th ballot is Proposition 40 (Prop 40), the Clean Water, Neighborhood Parks, and Coastal Protection Bond Act. It was bipartisan vote of state legislators and signed by Governor Davis the latest in a long line of park bond acts dating back to the 1920s, been approved in the past 12 years. This has severely affecte~d our with regard to upkeep and adding to our park facilities. He that passed two years ago and provided the facilities. We received $96,000 based on Ukiah's mainly for the replacement of playground equipm~ meet requirements. Additionally, the City was grants, some of which are still pending. Prop 40 will allow the state to sell $2.6 billion of g natural resources, to acquire and improve state and local and cultural resources. If a receive a higher minimum per.., $220,000. Additionally, the would allow the City to appl has heard is that because of the to go further into debt. The res historically Iow levels and now would cities and counties with )cation. Ukiah about $1.2 mill rants. by a · 0 is 12 s to our funds will be used. is new outdated and does apply f~!~:~number of competitive ation bonds to conserve erve historical lations would approximately .ge of Prop 40 ~ only criticism that he it may not be a good time and bond rates are now at in the future. ~ctor DeKno would City a better cha to the p! that it is his opinion that Prop 40 a greater amount of funds for however, she could not for more funding for parks and upgrades; ming is very :onsidering the economy of the state. She stated the proposed resolution at this time. its ability time. He ex with the State's budget and felt there is a problem riorities, a the current indebtedness with the State's utility crisis and to it's obligations, he was reluctant to support the resolution at this e concept is good. m ~r Larson voiced his support for the resolution and felt that it is a good time in the future and that it may cost more in the future when the bond market He wanted to make a motion to have the matter continued to the next meeting Council would be present, however, he was informed that Council would be after the election and by that time it would be too late. Regular City Council Meeting February 6, 2002 Page 5 of 9 M/S Larson/Baldwin adopting Resolution Supporting the passage of Proposition 40, the Clean Water, Clean Air, Safe Neighborhood Parks, and Coastal Protection Bond Act of 2002. Councilmember Baldwin explained that it is sad that we have to go into right thing and it seems to be the way we have been financing a lot of California. He was supportive of the resolution because California floats I: for massive prison construction and felt this would be an preventive measure against more crime in our communities. Motion failed to carry by the following roll call vote: AYES: C( Baldwin. NOES: Councilmember Libby and Mayor Ashik Smith. ABSTAIN: None. ;ENT: 8. NEW BUSINESS 8d. Acceptance of the Ukiah Men's Softbal Property Lease and Adoption of Recreation Softball League Community Services Supervisor Sangiacomo advi: to the water treatment plant on Well Road, northeast of year representatives from the M{ financial and operational difficu indicated that due to rising would not be able to continuation of the Men's Softball the Community Services De responsibility of the complex. He advi period, and in 2008. operation of '~ that it complete~ anal of the Men's able to the prog! without any' uring that Softball Association con' organization has bi nd organizatio has express( League, and concess ~eration of a Men's ihe property is located next of Hi( 101. Last :afl to discuss ,eriencing. They the league ~rder to ensure the expressed an interest for of the program and Ls signed in 1983, for a 25-year were a number of provisions regarding the ulti-recreational sports complex. Staff ue and believes the City would be ~ in team or player fees. He continued to could be used nearly year round with that Ukiah Valley Youth Soccer Association need fields. With the possibility of soccer, Little !ent play, there is a possibility for revenue opportunities including id rental fees. staff has that in the field with the Ukiah Valley Youth Soccer Association, is most likely enough room for at least two full size soccer ~ined that the Youth Soccer League continues to show support for a soccer Park. With the Youth Soccer League and the adult leagues growing there open fields in our area to accommodate that type of use. He estimated it ~out $35,000 to develop a field. Even if the third field is not developed the two existing fields do provide enough space for smaller soccer fields and be put to use immediately. Discussion followed with regard to accessibility to the property from Highway 101. Regular City Council Meeting February 6, 2002 Page 6 of 9 Although it would increase maintenance by City staff, staff has already had to increase its activity in that area during the past two years. Staff explained that the property is gated. Discussion continued with regard to making improvements to the parking lot and it was noted by staff that paving the parking lot is currently not a high priority at this tim,~ii,~;,i~The main priorities are to get the fields, bleachers, and restroom facilities up to City Manager Horsley explained that, depending on the expenses,,~~'~''~''~'~'':~':'' ~ues, a reserve would be set aside for capital improvements rather than spe~::'~all th~~::ey in M/S Libby/Ashiku accepting the Ukiah Mens Softball ............... s req'~ to the lease of the property referred to as "Old Pump ,rize the Community':~::"':~i~:iiii~, Services Department to operate a men's recreation and approve amendment to the 2001-2002 Budget for the o of $18,594 and revenu~:::'::~:!! of $25,500 for the remainder of the current fisca Jon Henderson, a member of the Men's that the Men's League had considered keeping the lease but felt that have enough members of the community volunteering their time to help upgrade ity. ~..felt under the direction of the City, more people uld use the facility. .~:~::,~:.:::,:~,,::~,,,~::,:.~:~::~.~,.~ .......... ~:~:~i!iiii!iiii? Craig Maize, Vice President Association,.~:.,~::~d they support the transition of the facility and with the~nsition. Councilmember Larson inquired if program reside outside the City majority of the users of this Mr. will reside data concerning that issue and that the majority of participants the long valley wide reluctantly supports the motion but felt it is not in the City and valley. It was his opinion that a recreation district is needed that would operate independently of the and would have the resources to maintain, operate, and the valley. Ct a valley widi to look at concurred with Councilmember Larson's concept of establishing creational district. However, while working on that idea, the City may want g its entire staffing and establish a Parks, Recreation, and Open lent and Commission. He felt the City needs to be visionary and that Parks hal programs are anti-crime and preventative measures. B; None. by the following roll call vote: AYES: Councilmembers Larson, Libby, and Mayor Ashiku. NOES' None. ABSENT: Councilmember Smith. ABSTAIN: Regular City Council Meeting February 6, 2002 Page 7 of 9 8. NEW BUSINESS 8e. Consideration and Approval of Renewal of City Manager's Contract Mayor Ashiku questioned Council regarding their review of this item and determined further discussion in Closed Session would be necessary. Mary Lindley, 700 East Gobbi, Ukiah, explained that she was here when came to the City and commended her for the work she has done for hears negative things about her from the community. She recommer renewal of her contract. 8. NEW BUSINESS 8f. Request to Retain Outside Legal Counsel City Attorney Rapport explained that the recomme retain James F. King to assist him in defending the matter. the to authorize him oemaker v. City of U never M/S Larson/Baldwin authorizing City Attorne~:~:~'RaPl counsel in the Shoemaker v. the City of Ukiah case, AYES: Councilmembers Larson, Libby, Baldwin and ABSENT: Councilmember Smith. N' None. J'~mes F. King as co- the following roll call vote: · None. 9. COUNCIL REPORTS Councilmember Larson survey results have been com presentation would be made to terms of public support for a $0.005 not as su that no data spent by t of Gen~ urisdicti~ money that ac( reflected in mean that by the ~nd to ~at he ~r areas of the that ind road m; streets ant includec MCOG last week. The He noted that a ~ 6 ng results of the survey. In road enance, Ukiah residents were f. At the MCOG meeting he made the point ich General Fund revenues had been City of Ukiah has spent large sums in the City's Pavement Management factor in the survey. People in Ukiah are than the remainder of the County and it's that they i'ss supportive of a sales tax increase. This may orting any effort to increase or dedicate additional revenues to road bound to continue to dedicate as much, or more of its e and found it interesting. He also attended the City of Ukiah ,dit Union Annual Dinner and found it a lot of fun. He highly recommended attend in the future. Libby reported that she also attended the Water Forum and found it very They provided a history of the water situation in the area and stressed that the JPA we should be acting as one and not bicker among ourselves. S~ a County has a very strong water board and we are going to be facing some water issues, mainly with regard to having an adequate water supply. Regular City Council Meeting February 6, 2002 Page 8 of 9 She reported that she attended an Economic Development Forum that the Economic Development and Financing Corporation (EDFC) had sponsored. She explained that state representatives looked at the entire County's economy and one of their concerns is that 90% of the economy within the County is based on tourism. They felt it is not wis~,put all your eggs in one basket. With the decline of the timber industry, the City ne9 a good look at what it is promoting within the City limits. It was felt that thgii~:'sh0~i~ focus on adopting policies and setting its priorities. Because the City has ~ii~i~ited use of land within its boundaries, it needs to work with other jurisdicti development and how areas outside the City limits are going to be di~iOped."~'~'"'~':'~:ili'~?:?:?~'~?? She advised that she attended the Senior Center meeting would be coming before Council in the near future. 12. CITY MANAGER/CITY CLERK/DIRECTOR RI City Clerk Ulvila reminded Council that Statemen 700, are due by April 2, 2002 in the City Clerk's Adjourned: 7:59 p.m. to sit as the Ukiah ight a~!~e!t those is~i~::i!ii?~ .... ic Interests, FPPC For~ ii?' Reconvened: 8:19 p.m. Adjourned to Closed Session 13. CLOSED SESSION a. G.C. §54957.6 -Confer, Employee Negotiations: F Labor Negotiator: CandacE b, G, otiator Ri 8. NEW BI City 14. AD, There beingi imou. of Renewal of City Manager's Contract ~t of the City Council present to approve the renewal of the uncilmember Smith was absent from the meeting. further business, the City Council meeting was adjourned at 9:05 p.m. la, City Clerk Regular City Council Meeting February 6, 2002 Page 9 of 9 AGENDA SUMMARY ITEM NO. DATE: 7a March 6, 2002 REPORT SUBJECT: AWARD OF BID FOR ANNUAL CHLORINE PRODUCTS CONTRACT TO PIONEER AMERICAS, LLC FOR THE SUM OF $79.49 FOR 150 LB. CYLINDERS AND $334.90 FOR ONE-TON CYLINDERS Each year it is necessary to purchase chlorine products in 150 lb. and one- ton cylinders. Chlorine is necessary to meet State of California water quality standards and is used in the daily operations of both the water and wastewater treatment facilities. A Request for Quotation for the purchase of chlorine products on an as needed basis was written for firm unit prices within one year from date of award. Request packages were sent to three chlorine suppliers. One bid was returned and opened by the City Clerk on February 19, 2002. Pioneer Americas, LLC Company submitted a bid of $79.49 for 150 lb. cylinders and $334.90 for one-ton cylinders. This equates to a total annual estimated cost of $26,780.00. $122,000 is budgeted in Sewer Account 612.3580.520.000 and $60,000 is budgeted in Water Account 820.3908.520.000 for the purchase of chemicals. There are currently no local suppliers for this product. RECOMMENDED ACTION- Award bid for chlorine products to Pioneer Americas, LLC in the amounts of $79.49 for 150 lb. cylinders and $334.90 for one-ton cylinders. ALTERNATIVE COUNCIL POLICY OPTIONS' Reject bid and remand to staff. Citizen Advised: Requested by' Prepared by: Coordinated with' Attachments' N/A Darryl Barnes, Director of Public Utilities George Borecky, Water and Sewer Operations Superintendent Candace Horsley, City Manager None APPROVE D :~'-'~.,~.,~'.. ,.., Candace Horsle¥,'C~¥ Manager ITEM NO. DATE: 7b March 6, 2002 AGENDA SUMMARY REPORT SUBJECT: AWARD THE BID FOR LIQUID FERRIC CHLORIDE TO KEMIRON COMPANIES, INC. FOR THE SUM OF $374.85 PER DRY TON. Each year it is necessary to purchase approximately 150 tons of 40% solution liquid ferric chloride for use at the wastewater treatment plant. Liquid ferric chloride is used as the primary coagulant in the advanced wastewater treatment process. Total quantities are an estimate of annual usage. Orders are placed on an as needed basis by wastewater treatment plant personnel. Requests for Quotations through the formal bid process were sent to eight chemical suppliers. One bid was returned and opened by the City Clerk on February 19, 2002. This bid is from Kemiron Companies, Inc. for $374.85 per dry ton. Staff recommends that the bid be awarded to Kemiron Companies, Inc. for $374.85 per dry ton with a total amount of $22,491 based upon estimated annual usage. $122,000 was budgeted in the Sewer Account 612.3580.520.000 for the purchase of chemicals. There are currently no local suppliers for this chemical. RECOMMENDED ACTION' Award the bid for Liquid Ferric Chloride to Kemiron Companies, Inc. for the amount of $374.85 per dry ton. ALTERNATIVE COUNCIL POLICY OPTIONS' Reject bid and remand to staff. Citizen Advised: Requested by: Prepared by' Coordinated with: Attachments: N/A Darryl L. Barnes, Director of Public Utilities George Borecky, Water/Sewer Operations Superintendent Candace Horsley, City Manager None Candace Horsley, City~anager Item No. 7c Date: March 6, 2002 AGENDA SUMMARY REPORT SUBJECT: Authorize the Mayor to Execute Lease No. DACW05-1-01-618, relating to the Lake Mendocino Hydroelectric Project. REPORT: The Corps of Engineers has requested that the City of Ukiah execute a new lease agreement related to the liquid oxygenation building at the Lake Mendocino Hydroelectric Project. This lease agreement grants the City of Ukiah permission to; (1) operate and maintain a Lessee-owned oxygenation building; (2) for ingress and egress to and from the oxygenation building; and (3) to install a pipe trench on lands owned by the United States at Lake Mendocino. These revisions will cover the work currently being conducted by the Ukiah Rod and Gun Club, while they utilize the liquid oxygen building for their mini-hatchery project. The Corps of Engineers are not requesting any payments for execution of this lease. Staff recommends that the Mayor be authorized to execute the lease with the Corps of Engineers. RECOMMENDED ACTION: Authorize the Mayor to Execute Lease No. D^CW05-1-01-618. ALTERNATIVE COUNCIL POLICY OPTIONS: Deny Staff Recommendations and Direct Staff as to Alternative. Citizen Advised: N/A Prepared by: Darryl L. Barnes, Director of Public Utilities Coordinated with: Candace Horsley, City Manager Attachment: 1) Lease No. DACW05-1-01-618 Candace Horsley, Ci~Manager Lake Mendocino, California Lease No. DACW05-1-01-618 ~DEPARTMENT OF THE ~ LEASE LAKE MENDOCINO MENDOCINO COUNTY, CALIFORNIA THIS LEASE, made on behalf of the United States, between the SECRETARY OF THE ARMY, hereinafter referred to as the Secretary, under the authority of Title 10, United States Code, Section 2667, and for the consideration hereinafter set forth, hereby grants the City of Ukiah, a Public Body, Corporate and Politic, of the State of California, hereinafter referred to as the Lessee, permission (1) to operate and maintain a Lessee-owned oxygenation building; (2) for ingress and egress to and from the oxygenation building; and (3) to install a Pipe Trench and Water Backup Trench, said Building, and Trenches, and ingress and egress is located on, in, over, through and upon lands of the United States, at Lake Mendocino, California, as identified in Exhibit "A," attached hereto and made a part hereof, hereinafter referred to as the premises. 1. TERM Said premises are hereby leased for a term of five years, beginning January 22, 2002 and ending January 21, 2007, but revocable at will by the Secretary. 2. CONSIDERATION The consideration for this lease is the operation and maintenance of the premises by the Lessee for the benefit of the United States and the general public in accordance with the conditions herein set forth. 3. NOTICES Ail correspondence and notices to be given pursuant to this lease shall be addressed, if to the Lessee, to the City of Ukiah, 300 Seminary Avenue, Ukiah, California 95482; and, if to the United States, to the District Engineer, Attention: Chief, Real Estate Division, 1325 J Street, Sacramento, California 95814- 2922,or as may from time to time otherwise be directed by the Lake Mendocino, California Lease No. DACW05-1-01-618 parties. Notice shall be deemed to have been duly given if and when enclosed in a properly sealed envelope, or wrapper, addressed as aforesaid, and deposited postage prepaid in a post office regularly maintained by the United States Postal Service. 4. AUTHORIZED REPRESENTATIVES Except as otherwise specifically provided, any reference herein to "Secretary", "District Engineer", or "said officer" shall include their duly authorized representatives. Any reference to "Lessee" shall include any sublessees, ~s$ignees, transferees, successors and their duly authorized representatives. 5. SUPERVISION BY THE DISTRICT ENGINEER The use and occupation of the premises shall be subject to the general supervision and approval of the District Engineer, Sacramento District hereinafter referred to as said officer, and to such rules and regulations as may be prescribed from time to time by said officer. 6. APPLICABLE LAWS AND REGULATIONS The Lessee shall comply with all applicable Federal, state, county and municipal laws, ordinances and regulations wherein the premises are located. 7. CONDITION OF PREMISES The Lessee acknowledges that it has inspected the premises, knows its condition, and understands that the same is leased without any representations or warranties whatsoever and without obligation on the part of the United States to make any alterations, repairs, or additions thereto. 8. TRANSFERS AND ASSIGNME~S a. Without prior written approval of the District Engineer, the Lessee shall neither transfer nor assign this lease, nor grant any interest, privilege or license whatsoever in connection with this lease. Failure to comply with this condition shall constitute a noncompliance for which the lease may be revoked immediately by the District Engineer. b. The Lessee may sublease the premises to the Ukiah Rod and Gun Club, a non-profit organization, for the specific purpose of a Lake Mendocino, California Lease No. DACW05-1-01-618 salmonid conservation hatchery, so long as the' Lessee remains primarily liable for performance of all the obligations of the Lessee hereunder. 9. COST OF UTILITIES The Lessee shall pay the cost, as determined by the officer having jurisdiction over the premises, of producing and/or supplying any utilities and other services furnished by the government or through government-owned facilities for the use of the Lessee, including the Lessee's proportionate share of the cost of operation and maintenance of the government-owned facilities by which such utilities or services are produced or supplied. The government shall be under no obligation to furnish utilities or services. Payment shall be made in the manner prescribed by the officer having such jurisdiction. 10. PROTECTION OF PROPERTY The Lessee shall keep the premises in good order and in a clean, safe condition by and at the expense of the Lessee. The Lessee shall be responsible for any damage that may be caused to property of the United States by the activities of the Lessee under this lease, and shall exercise due diligence in the protection of all property located on the premises against fire or damage from any and all other causes. Any property of the United States damaged or destroyed by the Lessee incident to the exercise of the privileges herein granted shall be promptly repaired or replaced by the Lessee to a condition satisfactory to said officer, or at the election of said officer, reimbursement made therefor by the Lessee in an amount necessary to restore or replace the property to a condition satisfactory tO said officer. 11. RIGHT TO ENTER The right is reserved to the United States, its officers, agents, and employees to enter upon the premises at any time and for any purpose necessary or convenient in connection with government purposes; to make inspections, to remove timber or other material, except property of the Lessee, and/or to make any other use of the lands as may be necessary in connection with government purposes, and the Lessee shall have no claim for damages on account thereof against the United States or any officer, agent, or employee thereof. 12. INDEMNITY Lake Mendocino, California Lease No. DACW05-1-01-618 a. The United States shall not be responsible for damages to property or injuries to persons which may arise from or be incident to the exercise of the privileges herein granted. Neither the Department of the Army nor any representative thereof will have any responsibility for liability and damages resulting from the operations of the Grantee on the premises or injuries to the person of the Grantee's officers, agents or employees or others who may be on the premises at their invitation or the invitation of any one of them, and the Grantee shall hold the United States harmless from any and all such claims not including damages due to the fault or negligence of the United States or its contractors. The United States shall be held harmless from any and all such claims, including but not limited to expenditure of funds for any improvements made by the Grantee. b. The Grantee shall indemnify and hold harmless the United States of America from any costs, expenses, liabilities, fines, or penalties resulting from discharges, releases, emission, spills, storage, disposal, or any other action by the Grantee giving rise to United States of America liability, civil or criminal, or responsibility under Federal, state or local environmental laws. 13. RESTORATION On or before the expiration of this lease or its termination by the Lessee, the Lessee shall vacate the premises, remove the property of the Lessee, and restore the premises to a condition satisfactory to said officer. If, however, this lease is revoked, the Lessee shall vacate the premises, remove said property and restore the premises to the aforesaid condition within such time as the said officer may designate or as otherwise specified by the provisions of the condition on RENTAL ADJUSTMENT. In either event, if the Lessee shall fail or neglect to remove said property and restore the premises, then, at the option of the said officer, the property shall either become the property of the United States without compensation therefor, or the said officer may cause the property to be removed and no claim for damages against the United States or its officers or agents shall be created by or made on account of such removal and restoration work. The Lessee shall also pay the United States on demand any sum which may be expended by the United States after the expiration, revocation, or termination of this lease in restoring the premises. 14. NON-DISCRIMINATION Lake Mendocino, California Lease No. DACW05-1-01-618 The Lessee shall not discriminate against' any person or persons or exclude them from participation in the Lessee's operations, programs or activities conducted on the leased premises, because of race, color, religion, sex, age, handicap or national origin. The Lessee will comply with the Americans with Disabilities Act and attendant Americans with Disabilities Act Accessibility Guidelines (ADAAG) published by the Architectural and Transportation Barriers Compliance Board. 15. SUBJECT TO EASEMENTS This lease is subject to all existing easements, or those subsequently granted, as well as established access routes for roadways and utilities located, or to be located, on the premises, provided that the proposed grant of any new easement or route will be coordinated with the Lessee, and easements will not be granted that will, in the opinion of the District Engineer, interfere with the use of the premises by the Lessee. 16. SUBJECT TO MINERAL INTERESTS This lease is subject to all outstanding mineral interests. As to federally owned mineral interests, it is understood that they may be included in present or future mineral leases issued by the Bureau of Land Management (BLM), which has responsibility for mineral development on federal lands. The Secretary will provide lease stipulations to BLM for inclusion in said mineral leases which are designed to protect the premises from activities that would interfere with the lessee's operations or would be contrary to local law. 17. TERMINATION This lease may be terminated by the Lessee at any time by giving the District Engineer at least thirty (30) days notice in writing provided that no refund by the United States of any rental previously paid shall be made, and provided further, that in the event that said notice is not given at least thirty (30) days prior to the rental due date, the Lessee shall be required to pay the rental for the period shown in the condition on CONSIDERATION. 18. RENTAL ADJUSTMENT In the event the United States .revokes this lease or in any other manner materially reduces the leased area or materially Lake Mendocino, California Lease No. DACW05-1-01-618 affects its use by the Lessee prior to the expiration date, an equitable adjustment will be made in the rental paid or to be paid under this lease. ~ Such adjustment of rental shall be evidenced by a supplemental agreement in writing; PROVIDED however, that none of the provisions of this paragraph shall apply in the event of revocation because of noncompliance by the Lessee with any of the terms and conditions of this lease. 19. PROHIBITED USES a. The Lessee shall not permit gambling on the premises or install or operate, or permit to be installed or operated thereon, any device which is illegal; or use the premises or permit them to be used for any illegal business or purpose. There shall not be conducted on or permitted upon the premises any activity which would constitute a nuisance. The Lessee shall not sell, store or dispense, or permit the sale, storage, or dispensing of beer or other intoxicating liquors on the premises. b. The Lessee shall not construct or place any structure, improvement or advertising sign or allow or permit such construction or placement without prior written approval of the District Engineer. 20. NATURAL RESOURCES The Lessee shall cut no timber, conduct no mining operations, remove no sand, gravel, or kindred substances from the ground, commit no waste of any kind~ nor in any manner substantially change the contour or condition of the premises except as authorized in writing by the District Engineer. 21. DISPUTES CLAUSE a. Except as provided in the Contract Disputes Act of 1978 (41 U.S.C. 601-613) (the Act), as ammended, all disputes arising under or relating to this lease shall be resolved under this clause and the provisions of the Act. b. "Claim", as used in this clause, means a written demand or written assertion by the Lessee seeking, as a matter of right, the payment of money in a sum certain, the adjustment of interpretation of lease terms, or other relief arising under or relating to this lease. A claim arising under this lease, unlike a claim relating to this lease, is a claim that can be resolved under a lease clause Lake Mendocino, California Lease No. DACW05-1-01-618 that provides for the relief sought by the Lessee. However, a written demand or written assertion by the Lessee seeking the payment of money exceeding $100,000 is not a claim under the Act until certified as required by subparagraph c. (2) below. The routine request for rental payments that are not in dispute is not a claim under the Act. The request may be converted to a claim under the Act, by this clause, if it is disputed either as a liability or amount or is not acted upon in a reasonable time. ¢. (1) A claim by the Lessee shall be made in writing and submitted to the District Engineer for a w~it~en decision. A claim by the Government against the Lessee shall be subject to a written decision by the District Engineer. (2) For Lessee claims exceeding $100,000, the Lessee shall submit with the claim a certification that-- (i) the claim is made in good faith; (ii) supporting data are accurate and complete to the best of the Lessee's knowledge and belief; and (iii) the amount requested accurately reflects the lease adjustment for which the Lessee believes the Government is liable. (3) If the Lessee is an individual, the certificate shall be executed by that individual. If the Lessee is not an individual, the certification shall be executed by -- (i) a senior company official in charge of the Lessee's location involved; or (ii) an officer or general partner of the Lessee having overall responsibility of the conduct of the Lessee's affairs. d. For Lessee claims of $100,000 or less, the District Engineer must, if requested in writing by the Lessee, render a decision within 60 days of the request. For Lessee-certified claims over $i00,000, the District Engineer must, within 60 days, decide the claim or notify the Lessee of the date by which the decision will be made. e. The District Engineer's decision shall be final unless the Lessee appeals or files a suit as provided in the Act. f. At the time a claim by the Lessee is submitted to the Lake Mendocino, California Lease No. DACW05-1-01-618 District Engineer or a claim by the Government is presented to the Lessee, the parties, by mutual consent, may agree to use alternative means of dispute resolution. When using alternate dispute resolution procedures, any claim, regardless of amount, shall be accompanied by the certificate described in paragraph c.(2) of this clause, and executed in accordance with paragraph c.(3) of this clause. g. The Government shall pay interest or the amount found due and unpaid by the Government from (1) the date the District Engineer received the claim (properly certified if required), or (2) the date payment otherwise would be due, if that date is later, until the date of payment. Simple interest on claims shall be paid at the rate, fixed by the Secretary of the Treasury as provided in the Act, which is applicable to the period during which the District Engineer receives the claim and then at the rate applicable for each 6-month period as fixed by the Treasury Secretary during the pendency of the claim. Rental amounts due to the Government by the Lessee will have interest and penalties as set out in the condition on CONSIDERATION. h. The Lessee shall proceed diligently with the performance of the lease, pending final resolution of any request for relief, claim, or action arising under the lease, and comply with any decision of the District Engineer. 22. ENVIRONMENTAL PROTECTION a. Within the limits of their respective legal powers, the parties to this lease shall protect the premises against pollution of its air, ground, and water. The Lessee shall comply with any laws, regulations, conditions, or instructions affecting the activity hereby authorized if and when issued by the Environmental Protection Agency, or any Federal, state, interstate or local governmental agency having jurisdiction to abate or prevent pollution. The disposal of any toxic or hazardous materials within the premises is specifically prohibited. Such regulations, conditions, or instructions in effect or prescribed by said Environmental Protection Agency, or any Federal, State, interstate or local governmental agency are hereby made a condition of this lease. The Lessee shall not discharge waste or effluent from the premises in such a manner that the discharge will contaminate streams or other bodies of water or otherwise become a public nuisance. Lake Mendocino, California Lease No. DACW05-1-01-618 b. The Lessee will use all reasonable meahs available to protect the environment and natural resources, and where damage nonetheless occurs from activities of the Lessee, the Lessee shall be liable to restore the damaged resources. c. The Lessee must obtain approval in writing from said officer before any pesticides or herbicides are applied to the premises. 23. PRELIMINARY ASSESSMENT SCREENING A Preliminary Assessment Screening (PAS) documenting the known history of the property with regard to the storage, release or disposal of hazardous subst'ances thereon, is attached hereto and made a part hereof as Exhibit "B." Upon expiration, revocation or relinquishment of this lease another PAS shall be prepared which will document the environmental condition of the property at that time. A comparison of the two assessments will assist the said officer in determining any environmental restoration requirements. Any such requirements will be completed by the Lessee in accordance with the condition on RESTORATION. 24. HISTORIC PRESERVATION The Lessee shall not remove or disturb, or cause or permit to be removed or disturbed, any historical, archeological, architectural or other cultural artifacts, relics, remains or objects of antiquity. In the event such items are discovered on the premises, the Lessee shall immediately notify said officer and protect the site and the material from further disturbance until said officer gives clearance to proceed. 25. SOIL AND WATER CONSERVATION The Lessee shall maintain, in a manner satisfactory to said officer, all soil and water conservation structures that may be in existence upon said premises at the beginning of or that may be constructed by the Lessee during the term of this lease, and the Lessee shall take appropriate measures to prevent or control soil erosion within the premises. Any soil erosion occurring outside the premises resulting from the activities of the Lessee shall be corrected by the Lessee as directed by the said officer. 26. TAXES Lake Mendocino, California Lease No. DACW05-1-01-618 Any and all taxes imposed by the state os its political subdivisions upon the property or interest of the Lessee in the premises shall be paid promptly by the Lessee. If and to the extent that the property owned by the Government is later made taxable by State or local governments under an Act of Congress, the lease shall be renegotiated. 27. COVENANT AGAINST CONTINGENT FEES The Lessee warrants that no person or selling agency has been employed or retained to solicit or sec~r~ this lease upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide employees or established commercial or selling agencies maintained by the Lessee for the purpose of securing business. For breach or violation of this warranty, the United States shall have the right to annul this lease without liability or, in its discretion, to require the Lessee to pay, in addition to the lease rental or consideration, the full amount of such commission, percentage, brokerage, or contingent fee. 28. OFFICIALS NOT TO BENEFIT No Member of or Delegate to Congress or Resident CommissiOner shall be admitted to any share or part of this lease or to any benefits to arise therefrom. However, nothing herein contained shall be construed to extend to any incorporated company if this lease is for the general benefit of such corporation or company. 29. SEVERAL LESSEES If more than one Lessee is named in this lease the obligations of said Lessees herein contained shall be joint and several obligations. 30. MODIFICATIONS This lease contains the entire agreement between the parties hereto, and no modification of this agreement, or waiver, or consent hereunder shall be valid unless the same be in writing, signed by the parties to be bound or by a duly authorized representative and this provision shall apply to this condition as well as all other conditions of this lease. 31. DISCLAIMER Lake Mendocino, California Lease No. DACW05-1-01-618 This lease is effective only insofar as the rights of the United States in the premises are concerned; and the Lessee shall obtain any permit· or license which may be required by Federal, state, or local statute in connection with the use of the premises. It is understood that the granting of this lease does not preclude the necessity of obtaining a Department of the Army permit for activities which involve the discharge of dredge or fill material or the placement of fixed structures in the waters of the United States, pursuant to the provisions of Section 10 of the Rivers and Harbors Act of 3 March 1899 (33 USC 403), and Section 404 of the Clean Waters Act (33 USC 1344). . 32. ANTI-DEFICIENCY PROVISION The Secretary's obligation to pay or reimburse any money under this License is subject to the availability of appropriated funds, and nothing in this License shall be interpreted to require obligations or payments by the United States in violation of the Anti-Deficiency Act; provided that the Secretary shall otherwise comply with applicable statutory requirements and its obligations under the terms of this License. -NO CONDITIONS FOLLOW- Lake Mendocino, California Lease No. DACW05-1-01-618 THIS LEASE is not subject to Title 10, United States Code, Section 2662, as amended. IN WITNESS WHEREOF, I have hereunto set my hand by authority of the Secretary of the Army, this day of , 2001. Reviewed as to Form and Content Attorney THIS LEASE is also executed by the Lessee this , 2001. day of Printed Name: Title: II I II fl I U I 0 o %~ |! PRELIMIN.A_Ry ASSESSMENT SCREEN.ING (PAS) / EAFJIRONMENTAL BASE LINE STUDY (ERS) Project Name: Ukiah rod & Gun Club Chinook Salmon Faci!iuy Address/Location: Coyote valley Dam The contamination assessmmnt for this acuion involved a records search consisting of uhe project master plan, the operational management plan, site map, and the project Environmental Review For Operations iEGRO} inspection tc determine if there is any evidence of the storage, use or disposal of hazardous material at CERCLA levels on this site. · CHOOSE APPROPRIATE RESPONSE: = the records reviewed a visual inspection -X- Based on an assessment o~ was deemed not necessary and there is nc evidence cf any hazardous material storage, use or disposal on the site. (Skip to Conclusions /Recommendations} -- Based on an assessment of the records reviewed a visual inspection and field examination was deep, ed appropriate and performed to identify hazardous ma%erials as prescribed by CERCL~, RCRA, TSCA, CAA, CWA on , 199,, with the following results. COMPLETE THE FOLLOWING AS APPROPRIATE IF THE RECORDS SEARCH INDICATES A NEED FOR A VISUAL INSPECTION AA. qI iNCLUDE ONLY TMOSE APPROPRIATE ELF~fENTS (Help may be .required form Environmental Engineering or .other District Element): Date of Inspection: Auust 16, 2001 I. GENERAL Pi.~FSI CAL DATA: A. Tract Location/Identification (include maps photographs, etc.]: B. Suructures (buildings, structures, installations, equipment, wells, pond, landfill, storage con%ainer, motor vehicles, aircraft, fences, flumes, esc.): City of Ukiah abandoned oxygenation building C. Topography and Aspect- D. Powerlines, Teiephonu/Telegraph Lines, Pipelines: E. Access (roads, trails, ouher': F. Xining Acuivity: Lake Mendocino, CA Lease No. DACW05-1-01-618 Exhibit "B" IZ. ANY EVIDENCE OF ( as appropriaUe, include maps/sketches of potential problem areas): A. Drums, cylinders, canisters, sacks of unknowrz contenT, or which have hazardous material placards or symbols: B. Grazing/Logging Activities: C. Unusual lack of vegetation, dead, discolored, or stressed vegetation: v D. Commercial Activity/Occupancy: E. Unusual seepage: F. Solid Waste: G. Unidentified piles of solids or any pools of liquids: Sick or dead wildlife or domestic animals: I. Unusual or noxious odors: J. Discolored or disturbed soil areas: K. Sewa§e or Septic Systems: L. Petroleum Products (Oil/Gas storage facilities): M. Agricultural Chemicals {Pesticides, Herbicides, ?un~lcides, Fertilizers, Lime, etc.): N. Transformers: O. Batteries: P. Other if needed: CHOSE AS APPROPRIATE: CONTLUS I 0NS / RE COMMENDAT IONS X On the basis o$ the information collected as of the date of the survey it is possible to reasonably conclude that hazaI-dcus substances have not been stored for one year or more, known to have been released, or disposed of on the property. (IF THIS IS APPROPRIATE. GO TO THE SIGNATURE PORTION) There is reason to believe thau hazardous substances have been stored on site for one year or more, have been released to the environment or disposed of on the property, a complete e~ianation of the site condition is at.$ache_~. (Prepare an atsachment that includes a description of the locmtion, type, and quantity of the hazardous substance. For the purposes of complying with CERCLA any presence of hazardous substances will be quantified as completely as possible e.g. quantities of hazardous materials stored, released to the environment or disposed of at the site. This infor~lation will be used for determining ~hether the quantities are over the CERCLA threshold limits) · , RECOMMENDATIONS: (Make reco~,endations for the mitigation of the problems identified on the property - the appropriate response action mus~ comply with all applicable laws, regulations, ordinances, conditions, instructions, policies and guidance issued by the Department of the Army, Environmental Pro~ectio~ Agency, State Agencies, or county or municipal agencies having jurisdiction to abase or prevent pollution wherein the proper~y is located.) RE¥~DIAL ACTiCN PERFORMED ON THE PROPERTY Note any remedial action that has been or will be taken to mitigate any problems that were noted either during the site inspection or ~hat came to be kno~ during the file search.. Clean up work performed on the site shall be quantified as much as possible; e.g. quantities of hazardous ~a~erial removed from the site. PRELIMINARY ASSESSMENT SCREENING (PAS) Project Name:Uklah Rod & Gui1 Club Chinook Salmon Facility Address/Locati,_~n: Coyote Valley Dam ~ed by FIELD EX3%MINATION (IF APPLICABLE) Name: Peter E. LaCivita Signed: Title: Environmental Planner Date: August 16, 2001 Ccncurrinq Official: Name: Title: Park Manager ITEM NO. 7d DATE: MARCH 6, 2002 AGENDA SUMMARY REPORT SUBJECT: NOTIFICATION TO THE CITY COUNCIL REGARDING THE EMERGENCY REPAIR OF A BOILER AT THE WASTEWATER TREATMENT PLANT BY RELIANCE ENTERPRISES IN THE AMOUNT OF $5,498.69 Recently, staff at the wastewater treatment plant discovered a leak in the boiler. This boiler is essential for keeping the digester at operating temperature. Reliance Enterprises was called to make emergency repairs. While repairing the boiler tubes, it was discovered that all of the boiler tubes had to be replaced. The total cost for repair was $5,498.69. A Purchase Order has been issued to Reliance Enterprises for this amount. Based on our purchasing policies, we are giving the City Council the required notification of this action. RECOMMENDED ACTION: Receive and file report regarding the emergency repair of the boiler at the wastewater treatment plant by Reliance Enterprises in the amount of $5,498.69. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Darryl L. Barnes, Director of Public Utilities George Borecky, Water/Sewer Operations Superintendent Candace Horsley, City Manager None APPROVED:'~~~ '~,~ _~.. Candace Horsley, City ~anager Item No. Date: March $, 2002 AGENDA SUMMARY REPORT SUBJECT: Approve Award of Bid to Kennedy/Jenks Engineers to Develop an Urban Water Management Plan for an amount not to exceed $15,000 REPORT: The State Water Resource Control Board, as a result of their recent compliance audit, has recommended that the City of Ukiah complete an Urban Water Management Plan. In addition, our Water Rights Attorney has indicated that the City of Ukiah should develop an Urban Water Management Plan, since it will have an impact on issues relative to the extension of our current permit, which is up for renewal. In an effort to comply with these recommendations, the Public Utilities Department solicited proposals for the development of an Urban Water Management Plan. Requests were sent to three engineering firms that have experience in developing such plans. Proposals were received from two of the firms, Kennedy/Jenks Consultants and Winzler and Kelly Engineers. Based on an overall evaluation of the proposals, it was determined that Kennedy/Jenks Engineers has submitted the best overall proposal. In addition, Kennedy/Jenks Engineers proposal was the lowest cost. Based on Public Utilities evaluation of the proposals, staff recommends the bid for the development of an Urban Water Management Plan be awarded to Kennedy/Jenks consultants for an amount not to exceed $15,000. RECOMMENDED ACTION: Award Bid to Kennedy/Jenks Engineers for an amount not to exceed $15,000. ALTERNATIVE COUNCIL POLICY OPTIONS: Reject all bids and direct staff as to alternative. Citizen Advised: N/A Prepared by: Darryl L. Barnes, Director of Public Utilities Coordinated with: Candace Horsley, City Manager Attachment: 1) Evaluation Sheet. Candace Horsley, City Ma'lgager Evaluation IteMs These ite~present 50% of Overall Evaluation Score Proposal Presentation Proposal Information Urban Water Management Plan Evaluation Evaluation Kennedy Value Jenks Winzler SHN Kelly Engineers 100 80 60 * 100 85 80 * Staff Experience 100 80 80 * Firm's Experience 100 80 70 * References Score Cost~ of Work, represents 50% of Overall Evaluation Score Cost of Proposal Proposal Bid 100 90 90 * 100 83 76 100 100 95 * $15,000 $17,420 Score 100 100 95 Total Evaluation Score 91.5 85.5 * * NO Bid Submitted AGENDA SUMMARY ITEM NO. 7f DATE: March 6, 2002 REPORT SUBJECT: NOTIFICATION TO THE CITY COUNCIL REGARDING PURCHASE OF THREE AMBULANCE GURNEYS FROM STRYKER EMS IN THE AMOUNT OF $8,851.20 Gurneys for all three of the City's ambulances are being replaced with new Stryker EZ-PRO models. Two of the existing Ferno brand were reaching the extreme limit of their usable life. They were no longer in production, nor were parts available for replacement and service. Research concerning available replacement brands, with improved body mechanics and possible reduction in work related injuries was conducted. Stryker was found to be the best choice for the City of Ukiah. The largest ambulance companies in the U.S. state there have been sizable reductions in injuries when using their Stryker gurneys. A single person can retrieve and set-up the gurney for use. They are used by all ambulances in our area, allowing for continuity between providers in major medical emergencies. Included with the purchase, Stryker will train two of our personnel in maintenance procedures and supply replacement. Funds for this purchase are budgeted in accounts: 100.2101.800.000 and 698.2101.800.000. This Agenda Summary Report serves as notice to the City Council of this action, pursuant to Ukiah City Code Section 1530 A. RECOMMENDED ACTION: Receive and file report regarding purchase of three ambulance gurneys from Stryker EMS in the amount of $8,851.20. ALTERNATIVE COUNCIL POLICY OPTION: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: APPROVED: N/A Fire Department Chuck Yates, Acting Fire Chief Candace Horsley, City Manager None -- C'-~'~dace R0rsley;' C~'tV Manager AGENDA SUMMARY ITEM NO. 7g DATE: March 6, 2002 REPORT SUBJECT: AWARD OF BID FOR RIVERSIDE PARK FENCING PROJECT TO R. W. MURRAY INC. (A TO Z CONSTRUCTION) IN THE AMOUNT OF $48,180 As the City Council is aware, Phase 1 development of Riverside Park includes the construction of a perimeter fence around the site. On August 2, 2000, the Council discussed various options for the design of the fence, and after hearing from the public, selected an eight-foot tall chain link fence that will be screened with vines, trees, and landscaped mounds to reduce its "institutional" appearance. Requests for Bids through the formal bidding process were sent to 12 fencing contractors. Seven bids were returned and opened by the City Clerk on February 25, 2002. The Iow bid came from R.W. Murray Inc. (A to Z Construction Company) for the sum of $48,180, which will be funded by the grant received from the California State Coastal Conservancy and is accounted for in fund 250 (Special Revenue). A to Z Construction is a diverse company from Calpella that performs a wide range of construction activities, and has done a considerable amount of local work. Following the award of bid, it is anticipated that the fencing project will be completed by the end of March. RECOMMENDED ACTION: Award bid for Riverside Park fencing project to R.W. Murray Inc. (A to Z Construction) in the amount of $48,180. ALTERNATIVE COUNCIL POLICY OPTIONS: Reject bids and remand to staff. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Charley Stump, Director of Planning and Community Development Brian Keefer, Associate Planner Candace Horsley, City Manager and Charley Stump, Director of Planning and Community Development 1. Tabulation of bids APPROVED.~?_~/[-~ ~'~ Candace Horsley, City M~nager Z "~ CXl ITEM NO. 9a DATE: March 6, 2002 AGENDA SUMMARY REPORT SUBJECT: DISCUSSION WITH PROPERTY OWNER REGARDING THE PALACE HOTEL The Palace Reuse Study has been completed and was presented to the City Council by our consultants on December 5, 2001. They have also met with the Palace Hotel owner, Ms. Laines-Ganulin. The Reuse Study provided an in-depth analysis of possible revitalization projects for the Palace as well as cost and financing projections. The Council has invited Ms. Laines-Ganulin to attend this Council meeting so that they may discuss the owner's intentions, time frames, and funding mechanisms for improvement of the Palace Hotel. RECOMMENDED ACTION: Discuss the Palace Hotel with owner Ms. Laines-Ganulin ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Attachments: N/A City Council Candace Horsley, City Manager None ROVEE~~:~-~' ~ APP .~ A Candace Horsley, Cii'ylanager 4/Can. ASRPalace.302 AGENDA SUMMARY ITEM NO. 9b DATE: March 6, 2002 REPORT SUBJECT: CONSIDERATION OF BALLOT MEASURE FOR NOVEMBER ELECTION 2002 A presentation has been made by the MCOG consultant regarding a voter opinion road survey that was distributed throughout Mendocino County with individual questions selected by each agency for their own entities. The results of the surveys have indicated that though the citizens of the unincorporated areas around Willits could vote favorably towards an increased sales tax to pay for road maintenance, the cities of Ukiah and Fort Bragg would have a lower margin of probability to pass such a ballot measure. There are several options available to the County and cities with respect to placing a ballot measure on the November ballot including the development of a transportation authority. Phil Dow, Executive Director of MCOG will be available to discuss the various aspects of each option. Please refer to his staff report for background information (Attachment B). Staff has placed this item on the agenda so that the Council may discuss possible ballot measures that it desires staff to research or to allow more time for individual Councilmembers to discuss ballot measures they would like to see on the ballot. Issues that have emerged in the last several years include additional funding for homeless shelters, skateboard parks, parks and open space, senior citizens programs and bed tax revisions. The timeline for submission of ballot measures is August 9, as indicated on the attached November election schedule. Staff is requesting Council's discussion and direction. RECOMMENDED ACTION: Discussion possible ballot measures and provide direction to staff. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Attachments: N/A N/A Candace Horsley, City Manager 1. November Election Schedule 2. Phil Dow's Staff Report Candace Horsley, City 1/lanager 4:Can:ASRBallotMcasure.306 CONSOLIDATED GENERAL LAW CITIES GENERAL (OR SPECIAL) MUNICIPAL ELECTION TUESDAY, NOVEMBER 5, 2002 LAWS IN EFFECT IN 2002 May 29 July 1 July 1 - July 15 July 8 July 15 - August 9 July 19 July 19 July 30 July 31 August 9 August 9 August 9 August 14 August 14 August 15 August 22 September 9 - October 22 September 26 October 7 - October 29 October 15 October 21 October 24 October 29 October 30 - November 5 November 4 November 5 November 5 CLOSE OF POLLS December 10 December 19 January 31, 2003 ApHI 1, 2003 SUGGESTED LAST DAY TO FILE PETITION~ REGARDING MEASURE SUGGESTED LAST DAY FOR COUNCIL TO ADOPT RESOLUTIONS PUBUSH NOTICE OF ELECTION LAST DAY TO ADOPT REGULATIONS FOR CANDIDATES STATEMENTS FILING PERIOD FOR NOMINATION PAPERS AND CANDIDATE'S STATEMENTS SUGGESTED LAST DAY TO CALL ELECTION FOR BALLOT MEASURES LAST DAY TO F~LE CAMPAIGN EXPENDITURE STATEMENT-- MEASURES PUBUSH NOTICE OF ELECTION -- MEASURE, NO CANDIDATES POST NOTICE OF DEADUNE FOR FLUNG ARGUMENTS SUGGESTED LAST DAY TO F~LE ARGUMENTS LAST DAY TO F~LE CAMPAIGN EXPENDITURE STATEMENTS - SEMI-ANNUAL LAST DAY TO CALL ELECTION FOR BALLOT MEASURES SUGGESTED LAST DAY TO F~LE REBU'FrAL ARGUMENTS LAST DAY TO FILE NOMINATION PAPERS LAST DAY TO FILE NOMINATION PAPERS - EXTENSION LAST DAY TO WITHDRAW MEASURE(S) FROM BALLOT. SECRETARY OF STATE TO DETERMINE ORDER OF NAMES ON BALLOT CANCEL ELECTION - INSUFFICIENT CANDIDATES FLUNG PERIOD FOR WRITE-IN CANDIDATE LAST DAY TO FiLE CAMPAIGN EXPENDITURE STATEMENTS - 1 ~ PRE-ELECTION VOTERS MAY REQUEST ABSENTEE/VOTE BY MAIL BALLoTs LAST DAYTO MAIL SAMPLE BALLOTS AND POLLING PLACE NOTICES LAST DAY TO REGISTER TO VOTE LAST DAY TO F~LE CAMPAIGN EXPENDITURE STATEMENTS - 2"o PRE-ELECTION LAST DAY FOR CLERK TO PUBMSH NOTICE OF NOMINEES . EMERGENCY ABSENT VOTING PERIOD LAST DAY FOR COUNCIL TO ADOPT PROCEDURES TO RESOLVE TIE VOTE ELECTION DAY LAST DAY TO RECEIVE ABSENT VOTER BALLOTS COUNCIL TO DECLARE THE RESULTS LAST DAY TO F~LE STATEMENT OF ECONOMIC INTERESTS LAST DAY TO F~LE CAMPAIGN EXPENDITURE STATEMENTS - SEMI-ANNUAL LAST DAY TO SUBMIT REPORT ON MEASURES TO SECRETARY OF STATE (E - 160) (E - 127) (E - 127 to 113) (E- 120) (E - 113 to 88) (E- 109) (E- 109) (E - 98) (E - 88) (E-88) (E, 88) (E-83) (E - 83) (E- 82) (E- 75) (E - 57 to 14) (E -40) (E-29 to 7) (E - 21) (E -15) (E- 12) (E- 7) (E - 6 to E) (E- 1) (E) (E) (E + 35) (E +44) Visit our website www. martinchapman.com email scott@martinchapman.com MART1N & CHAPMAN Co. * 1951 WRIGHT CIRCLE * ANAHEIM, CA 92806-6028 * 714/939-9866 * FAX 714/939-9870 MENDOCINO COUNCIL OF GOVERNMENTS STAFF REPORT Attachment # 5 Regular Calendar MCOG Meeting 314102 TITLE: Voter Opinion surVey Follow-up ........ -DATE: February 22, 2002 SUBMITTED BY: Phil Dow, Executive Director['f[''~,'/' BACKGROUND: I have prepared a four-page paper in a question/answer format that deals with some of the issue that are sure to come up at all levels of government. It includes an abbreviated time-line identifying some of the important things that must be done if we are to get a measure on the ballot. I am sure that tlfis will generate even more questions. That brings us to the issue of a joint meeting of the Board of Supervisors and all city councils to discuss the value of proceeding with a special sales tax measure. Since the last presentation by FMMA will not take place until mid-March, it may be timely to schedule a meeting the last week of March (March 25-29). It would be helpful if Board members would be prepared to select a meeting date that could be decided at the March 4 MCOG meeting. ACTION REQUIRED: Establish date for a joint meeting. ALTERNATIVES: The Council could abandon the idea of a joint meeting on this topic. RECOMMENDATION: It is recommended that Board members come to the March 4 meeting prepared to establish a joint meeting date to involve all four city councils and the Board of Supervisors in discussion of the issues involved with a special transportation sales tax. MENDOCINO COUNCIL OF GOVERNMENTS LOCAL OPTION SALES TAX FOR TRANSPORTATION QUESTIONS AND ANSWERS ON THE ISSUE February 22, 2002 Why Pursue a Sales Tax for Transportation? Local streets and roads have deteriorated due to lack of preventative maintenance and regular rehabilitation. Local entities have not had the resources to adequately maintain the streets and roads system in Mendocino County. A sales tax dedicated for transportation could provide up to $5 million annually to address these needs. The Legislature affords this option to local entities, but as a special tax, a super-majority (2/3) margin is needed for voter approval. What is a Self-Help County? A Self-Help County is one that has obtained a super-majority vote, imposed sales taxes for transportation, and is utilizing the funding for a variety of transportation uses. These uses could be maintenance and rehabilitation, but are often capital improvement projects such as widening, roadway construction, public transit, and passenger rail projects. Self-Help Counties constructed almost half of all capital improvements in California in the past ten years via sales tax. Self-Help Counties are advantaged in the State Transportation Improvement Program (STIP) in that they may be able to attract State dollars for transportation projects by offering partial funding for State projects that benefit their area. What is the Purpose of a Voter Opinion Survey? Since a special sales tax needs to be approved by most of the voters, it is important to find if there is public support for the tax measure. Self-Help Counties routinely use polling for reauthorization of sales taxes or to test sentiment for proposed changes in the expenditure plans. Passing a special tax in a rural county will take considerable effort. It is worthwhile to sample public sentiment prior to embarking on this course of action. What did the Results Indicate? FMMA, MCOG's consultant on this project, found that there is strong support among voters in Willits and encouraging support in unincorporated areas of Mendocino County. The consultant found that there was weaker support in Fort Bragg and Ukiah. A direct mail survey, just completed, found a high level of support in Point Arena. What do Local Governments do next? MCOG is arranging for individual presentation of the final report at the Mendoeino County Board of Supervisors and each of the four city councils. This will allow for direct analysis of the specific results obtained within each entity. The report given to the MCOG Board at the February meeting was an overview of the individual results in Willits, Fort Bragg, Ukiah, and unincorporated Mendocino County. There is a wealth of entity-specific information that should prove to be valuable at the local level for a variety of reasons. Once all Board of Supervisors and city council members have had an opportunity to analyze the results and question the polling consultant, MCOG will sponsor a joint meeting to discuss the sales tax issue. It is expected that this could occur as early as March. What would a Joint Meeting accomplish? MCOG designed the surveys so that voters in each entity would be polled separately so that each entity could decide independently whether or not to pursue this revenue source. The results of the polling seem to reflect the diversity of Mendocino County. Our pollster tells us that Willits and Mendocino County may have a good chance of success in an election. On the other hand Fort Bragg has a lesser chance and Ukiah a slim chance. MCOG has taken the lead in this process and has produced the results of the surveys, but it is now up to the elected officials to determine whether or not to proceed with pursuit of ballot measures. A joint meeting could clear up misconceptions about special taxes and identify obstacles that need to be overcome. There are a range of issues that need to be addressed, such as: · Through what legal mechanism can the County or cities increase their sales tax? · What are the implications if some entities increase their sales tax and others do not? Should this sales tax measure be countywide so that all entities could share? · If countywide, how would revenues be distributed? · Do we need "maintenance of effort" provisions to ensure existing maintenance funds are not supplanted with sales tax funds, defeating the purpose of the tax measure? · Should the focus remain on maintenance and rehabilitation, or include other transportation-related improvements or activities? · Since there are legal restrictions on cry and county staff, who will lead the campaign if an entry elects to proceed? MCOG will attempt to set a joint meeting sometime in late March. What about a Transportation Authority? Transportation authorities are generally created in high growth counties where a countywide tax is being collected for a range of capital projects that may include highway widening and construction, interchange construction, public transportation, and passenger rail. Most of the benefits occur to the region as a whole. Funding is not returned to local entities for maintenance and rehabilitation projects. Public Utilities Code Section 180200-180207 outlines how a transportation authority can be created. It is clearly intended for situations where the tax will be imposed countywide incorporated and unincorporated areas). It also requires that an expenditure plan be prepared and approved by the Board of Supervisors and "the city councils representing both a majority of the cities in the county and a majority of the population residing in the incorporated areas of the county", prior to placing the measure on the ballot. This (in Mendocino County) means that Ukiah HAS TO BE one of the three councils approving the expenditure plan. In our polling, the weakest support came from Ukiah voters. In summary, formation of a transportation authority is an option. It also means a countywide measure. With weak polling in Ukiah and in Fort Bragg, pursuing a countywide measure may jeopardize the potential for success in Point Arena, Willits and unincorporated Mendocino County. What should be done in Upcoming Months? February · March · April · May · June · July · August · September · October · November Presentations .to entities Presentations to entities; joint meeting sponsored by MCOG Local discussion/action; research by legal counsel; Pursue enabling legislation (if needed) Prepare expenditure plans; prepare ballot language Refine expenditure plans Finalize expenditure plans; finalize ballot language File for November ballot with County Clerk (August 9) Campaign (external steering committee) Campaign (external steering committee) Election on November 5, 2002 AGENDA SUMMARY ITEM NO. 10a DATE: March 6, 2002 REPORT SUBJECT: ADOPTION OF RESOLUTION MAKING APPOINTMENT TO THE PARKS, RECREATION, AND GOLF COMMISSION On January 15, 2002, the City Clerk's office received notification from Susie Johnson of her resignation from the Parks, Recreation and Golf Commission. Her term on the Commission expires June 30, 2002. A Press Release was issued on January 17, 2002 soliciting applicants to fill this unexpired term on the Commission. As of the February 19, 2002 deadline, applications were received from James Mulheren and Fredrick Koeppel. According the City of Ukiah Code Section 1001, membership of the Parks, Recreation, and Golf Commission shall consist of one member of the Ukiah Men's Golf Club, one member of the Ukiah Women's Golf Club, one member of either the Men's or Women's Golf Club, and four at large members, at least two of whom shall reside within the City limits, and two of whom may reside outside the City limits but within the City's Sphere of Influence. Ms. Johnson was an at-large member, residing inside the City limits. Per Resolution No. 2001-61, adopted by the City Council on June 6, 2001 ,Council shall conduct interviews of applicants for the Parks, Recreation and Golf Commission. The single interview is scheduled to precede the March 6th meeting. It is Council's policy that the nominations for Commission/Committee vacancies are rotated among Councilmembers. The responsibility for the nomination at this time is Councilmember Libby. RECOMMENDED ACTION: Adopt Resolution making appointment the Parks, Recreation, and Golf Commission. ALTERNATIVE COUNCIL POLICY OPTIONS: Direct staff to re-advertise for the vacancy and/or reschedule appointment accordingly. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Applicant notified of interview Ukiah City Council Marie Ulvila, City Clerk ~z~,~.~.~ Candace Horsley, City Manager 1. Resolution making appointment to the Parks, Recreation, and Golf Commission 2. Resignation letter from Susie Johnson 3. News Release announcing vacancy 4. Terms of City of Ukiah Boards and Commissions 5. Resolution 2001-61: Procedure for Filling Vacancies on City Commissions and Boards 6. Applications for appointment Candace Horsley, City'l~lanager ASR: Commission Appointments March 6, 2002 ~ ATTACHMENT ,, ,'/' RESOLUTION NO. 2002- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH MAKING APPOINTMENT TO THE PARKS, RECREATION, AND GOLF COMMISSION WHEREAS, on January 15, 2002, Susie Johnson submitted her resignation to the Parks, Recreation, and Golf Commission, for a term which expires June 30, 2002; and WHEREAS, the vacancy was duly advertised until the close of applications on February 19, 2002, with submitted applications timely received and submitted to Council for consideration; and WHEREAS, the City Council interviewed Parks, Recreation, and Golf Commission applicants on March 6, 2002. NOW, THEREFORE, BE IT RESOLVED, that the Ukiah City Council approves the nomination submitted per procedures outlined in Resolution No. 2001-61, and does hereby appoint to fill the unexpired term of office for an at large member on the Parks, Recreation, and Golf Commission to June 30, 2002. PASSED AND ADOPTED this 6th day of March 2002, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: Phillip Ashiku, Mayor ATTEST: Marie Ulvila, City Clerk Mr. Larry DeKnoblough Director of Community Services 300 Seminary Avenue Ukiah, CA 95482 JAN 1 5 ~.002 CITY OF UKIAH · CITY CLERK'S DEPARTMENT Dear Larry, I would like to submit my resignation as a Recreation Board member. It has been a deep pleasure to serve on the board with your leadership. I truly appreciated all the time and effort you dedicated to our board to keep us apprised-of all the city activities, it has ~been an honor to serve with such nn astute staff. I would like to take this time to thank you and Sage for always going that "extra mile" to keep us informed about ail the pertinent information. You both are "always" professional in the purest sense by way of your actions, communication, and appearance. You "always" are very knowledgeable and devote that extra time for preparation and the execution of your work. I find you both extremely capable, competent, responsible, and a real "asset" to the City of Ukiah. Thank you so much for your continued support, your deep concern for what is needed to be accomplished, your cooperative and enthusiastic approach, nnd your ,' continued courtesy to everyone at all times. I respect and appreciate you very, very much and I appreciate the hours and hours of dedication you have given the citizens of Ukiah. YOU ARE THE BEST: S~Isie ~~phnson · ee Candnee Horsely Sage Sangiacomo af lt iah NEW S RELEASE OPPORTUNITY TO SERVE YOUR COMMUNITY DATE: FOR RELEASE: SUBJECT: CONTACT: .. January 17, 2002 Immediately Vacancy on City of Ukiah Parks, Recreation & Golf Commission Marie Ulvila, City Clerk, 463-6217 UKIAH, CA.- The City of Ukiah announces there is one vacancy on the Parks, Recreation & Golf Commission effective immediately to fill an unexpired term of office. This term of office will expire June 30, 2002. Any qualified individual who would like to make a difference in their community and is interested in serving as a volunteer may apply forthis vacancy. The applicant may reside outside the City Limits of Ukiah but within the City's ,Sphere of Influence. Applications are located at the reception counter in the administration wing of the Ukiah Civic Center, 300 Semin,ary Avenue, or call 463-6217 for an application to be mailed or faxed to you. The submittal deadline is February 19, 2002 at noon. The appointment to the Parks, Recreation & Golf Commission will be considered at their regular City Council meeting on March 6, 2002. ~' ! Marie. Ulvila, City Clerk C: KUKI/KIAH KPFM KVVNE KOZT KFWU KZYX KMFB PRESS DEMOCRAT KNTI UKIAH DAILY JOURNAL Sphere of Influence boundaries: North' Highway 20 South: Burke Hill Rd. East-West: Ridge top to Ridge top If you have any questions regarding the election process, you may contact City Clerk Marie Ulvila at 463-6217. . Press Rel: PR Parks, Rec & Golf Commission //,,p.:~/~,~ . , ~/~/o ~ 300 SEMINARY AVENUE UKIAH, 400 Phone# 707/463-6200 Fax'# 707/463-6204 Web Address: www. cityofukiah.com TERMS OF CITY OF UKIAH BOARDS AND COMMISSION MEMBERS As of January 17, 2002 *Next Councilmember to nominate for appointment to this Commission/Board. Planning Commission-3 year term - (Libby*) Mike Correll Judy Pruden Joe Chiles Gaither Loewenstein Robert Wallen Date of Current Present Term Appointment Expires 7/05/01 6/30/04 7/17/99 6/30/02 7/05/00 6/30/03 7/05/01 6/30/04 7/05/01 6/30/04 Airport Commission - 3 year term ** - (Libby*) **Ken Fowler - Chairperson Mark Ashiku Michael Whetzel **Allen Rogina James Mulheren 6/30/01 6/30/04 6/30/01 6/3O/O4 6/30/01 6/30/04 8/04/99 6/30/02 6/30/01 6/30/04 ** Two Commissioners may reside within the Sphere of Influence Parks, Recreation, and Golf Commission - (Libby*) **VACANCY - Public Member(To be appointed by Council on 3/6/02) Jon Henderson Chamise Cubbison Robert Beltrami Perry Ramsey - Men's Golf Club Judith Waterman - Women's Golf Club **Faye Hefte - Golf- Public Member 6/3O/O2 7/05/98 6/3O/O4 7/05/01 6/30/O4 7/05/01 6/30/04 7/05/01 6/30/04 7/05/00 6/30/02 7/05/00 6/30/02 ** Two Commissioners may reside within the Sphere of Design Review Board - (Ukiah Redevelopment Agency - 3-year term - Commissioner Baldwin*) Donna Berry 7/18/01 6/30/04 William P. French, Jr. 7/18/01 6/30/04 Estok Menton 7/18/01 6/30/04 Richard Moser 7/18/01 6/30/04 Marge Boynton Moynahan 7/18/01 6/30/04 *Five persons with design experience: four shall reside, or own real property or a business within the City of Ukiah City Limits; **one shall represent the community at large with no ownership or residence requirement. Investment Oversight Committee - Public Member 2-year term - (Ashiku*) Phillip Ashiku - Mayor Roy Smith - City Councilmember Candace Horsley - City Manager Gordon Elton - Finance Director Monte Hill- Public Member 7/05/00 Allen Carter - City Treasurer, Chair 6/3O/O2 Terms: January 17, 2002 Page 1 of 2 TERMS OF CITY OF UKIAH BOARDS AND COMMISSION MEMBERS As of January 17, 2002 Traffic Engineering Committee - (LibbY*) Diane Zucker Steve Turner (MTA Rep.) Benjamin Kageyama (Public Rep.) City Manager - Candace Horsley City Engineer- Diana Steele Police Chief - John Williams Planning Director - Charley Stump Superintendent of Public Works - Jim Looney Date of Current Appointment 4/05/00 6/15/88 10/06/99 Civil Service Board Albert Beltrami (reappointed by Council 9/6/95) Bill Webster (appointed by employees on 10/25/99) Dan Saylor (appointed by two other members) Present Term Expires City Representative on the Library Advisory Commission Ann Fatch 11/04/92 Cultural Arts Advisory Board - Mastin* Currently Inactive Demolition Permit Review Committee - 2 year term -...!...n.....a......c...t!...v.....e.. Director of Public Works/City Engineer (all other terms have expired) City of Ukiah Disaster Council Mayor - Phillip Ashiku 12/20/00 Councilmember - Kathy Libby 12/02/98 City Manager- Candace Horsley 12/02/98 Assistant City Manager -Albert Fierro 2000 Police Captain - Chris Dewey 2000 Fire Operations Captain - Bill Woodworth 11/05/97 City Attorney - David Rapport (no vote) 11/05/97 Federal, State and Local Organizations: American Red Cross California Dept. of Forestry Mendocino Emergency Services Authority Mendocino Transit Authority Pacific Bell Pacific Gas and Electric Radio Amateur Civic Emergency Services (R.A.C.E.S.) Chair First Vice Chair Second Vice Chair Ukiah Chamber of Commerce Ukiah Unified School District Ukiah Valley Medical Center Emergency Services Coordinator - Staff Terms: January 17, 2002 Page 2 of 2 All'AO~ENT -- RESOLUTION NO. 2001-61 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING PROCEDURE FOR FILLING VACANCIES ON CITY COMMISSIONS AND BOARDS. WHEREAS, 1. Ukiah City Code §1151 provides that members of the Planning Commission shall be appointed in accordance with a procedure established by resolution of the City Council; and 2. The City Council adopted a procedure for filling vacancies on the City's boards and commissions, including the Planning Commission; and 3. The City Council has determined that using a uniform procedure will insure fair and consistent treatment of candidates and councilmembers; 4. The City Council has determined to amend its procedures for appointing commissioners; NOW, THEREFORE, BE IT RESOLVED that the City Council hereby adopts the following amended procedure for filling vacancies on the City's commissions and boards, including the Planning Commission. PROCEDURE FOR FILLING VACANCIES ON COMMISSIONS AND BOARDS The City Council shall fill vacancies on City boards and commissions, using the following procedure. , 1. Applicant pool. The City Council shall develop an available pool of candidates for a vacancy by advertising the vacancy at least once in a n~wspaper of general circulation in Ukiah not less than thirty (30) days prior to the council meeting at which the vacancy is to be filled. The advertisement shall specify a deadline for submitting applications. All completed applications received prior to the deadline shall be included in the pool of available applicants, provided the applicant: a. meets the minimum qualifications for the position as established in the applicable Ukiah City Code section or resolution, establishing the commission or board; and b. participates in a personal interview, if the City Council conducts personal interviews for the position. An application shall be deemed complete when signed by the applicant. Applications included in an available pool may be used as a source of nominations for a period of one (1) year from the application deadline. 2. Exceptions. The following shall be considered for appointment or reappointment to a commission or board without submitting a written application: 1. Incumbents seeking reappointment for an additional term; 2. Elected officials seeking appointment in their capacity as elected officials; 3. City staff seeking appointment in their capacity as City staff; 4. All appointees, except public members, on the Investment Oversight Commission, Traffic Engineering Committee, Cultural Arts Advisory Board and the Disaster Board; ._ 5. City Council members, including the Mayor, appointed in their capacity as City Council members; and 6. Appointments to the Civil Service Board. Any such exempt applicants shall be considered for appointment, if they submit a written request for consideration within 10 days of the date the appointment is made. 2. Nominations. Each CounCilmember, including the Mayor, shall have the right to nominate a candidate from the available pool of candidates. a. The right to place a name before the City Council for consideration shall rotate among the Councilmembers based on seniority with the most senior Councilmember going first. b. The Council shall vote on each nomination as it is made. c. A Councilmember's right to make a nomination shall termir~ate and the right to nominate candidates shall rotate to the next most senior Councilmember, when a Councilmember's nomination is approved by a majority vote of the Councilmembers present or the Councilmember agrees to pass the nomination to the next most senior Councilmember, whichever occurs first. d. This process for rotating the right to nominate candidates among Councilmembers to fill vacancies shall be followed for each separate commission or board. (1) The City Clerk shall maintain a record of the last Councilmember to make a nomination for each commission or board. (2) When another vacancy must be filled on that commission or board, the next Councilmember in line to make nominations for that commission or board shall make the first nomination to fill the vacancy. AYES' PASSED AND ADOPTED this 6th day of June, 2001, by the following roll call vote: Councilmembers Larson, Smith, Baldwin, and Mayor Ashiku NOES: Councilmember Libby ABSTAIN: None ABSENT: None ATTEST: Marie Ulvila, City Clerk Philip A~hiku, Mayor ATTACHMENT CUSTOM CABINETS FOR THE CONTRACTOR OR HOMEOWNER PRE-FINISHED HARDWOODS 902 Waugh Lane Ukiah, California 95482 (707) 462-8743 FAX (707) 462-5985 Contractor's License #766588 CUSTOM COUNTERTOPS POST-FORMED AND FLAT CONSTRUCTION LAMINATED PLASTIC ~1 FEB 26 2002 ! CITY OF UKIAH ~ CITY CLERK'S DEPARTMENT February 12, 2002 Marie Ulvila 300 Seminary Avenue Ukiah, Ca. 95482 ATTACHMENT CITY CITYCLE,-qi, S DEPARTMENT Dear Marie Please fred attached one completed application for the City of Ukiah's Parks, Recreation, and Golf Commission. I would greatly appreciate an opportunity to serve as a commissioner on this board again. I would like to request a meeting with members of the City Counsel if that is a part of the application process. Please contact me with any questions or comments at the following locations; home after 6 pm at 707-467-0701 or work from 7:30 am to 5:30 pm at 707-463-5591. Thank you, Marie Kind regards, Fred Koeppel Date ~--/,/'- ~ CITY OF U KIAH APPLICATION FOR APPOINTMENT PARKS, RECREATION & GOLF COMMISSION I am applying for an appointment to the City of Ukiah's Parks, Recreation & Golf Commission. 1. N am e ~~~~_~,,~- 2. Residence Address 3. Business Address Res. Phone Bus. Phone ,,~~-.~"~-"~f 4. Employer~.~.-z~G~.,,~ ~?,,,~. Job Title ~.~-,¢'¢/,~?,-~F~'~ Employed Since//~F~.~-" 5. How long have you resided in Ukiah?¥'~-~ years; Mendocino County/,2 years; Calif.? ,~-~years 6. Please list community groups or organizations you are affiliated with and indicate any offices held Please answer the following questions on separate sheets of paper and attach to application. 7. Why are you applying to serve on the City of Ukiah's Parks, Recreation and Golf Commission? . What is your understanding of the purpose, role and responsibility of the Parks, Recreation and Golf Commission? . How do you believe your own sl-.ilis, experience, expertise and perspectives will be beneficial to the work of the Parks, Recreation and Golf Commission? 10. What do you believe is the single most important parks, recreation, and golf issue facing our community? And whY? 11. In your opinion what type or types of parks development or recreational and golf programs should the City encourage? 12. In your opinion what type or types of parks development or recreational and golf programs should 'the City discourage? 13. What kind of ideal community do you envision for Ukiah? 14. Are there any other City of Ukiah Committees/Commissions in which you are interested and on which you would be willing to serve? Please return this application and attachments to the City Clerk by Noon on Friday, June 29, 2001. Thank you for your interest in serving the City of Ukiah. Forms: Parks, Recreation & Golf Commission Application Application for Parks, Recreation, and Golf Commission for the City of 7) I am applying to serve on the City's Parks, Recreation, and Golf Commission for an opportunity to give input on the development and upkeep of our City's parks, golf course, and recreation programs. I also see this as a great opportunity to give back to our beautiful city. Another reason for my application is the fact that I greatly enjoyed the time I spent working with Sage, Larry, and the other members of the commission during my previous term. I simply could not pass up the opportunity to work with them and serve our community again. 8) My understanding of the commissions role or purpose is to review issues, e.g. fiscal budget, programs, upkeep and expansion etc., and advise the City counsel of possible courses of action and how the public will react to those actions. 9) The skills that I have acquired and honed through my job as a Quality Assurance manager and through previous experience as a Parks, Recreation, and Golf commissioner such as reviewing and establishing fiscal budgets, implementation plans, report generation, trend analysis, policy and procedure development, etc. can and will come in extremely helpful in reviewing the status of recreation programs and fiscal status of the overall system. My experiences as far as an avid user of our City's parks will give some very helpful insight, from a users point of view, as to the strong points and to the areas that may require some attention. My general perspective of the items covered by the commission will be maintained as that of the average citizen and that of a commissioner allowing for very useful feedback to the rest of the commission and City counsel. 10) Currently, I believe the single biggest issue before us is how are'we going to maintain and then improve upon the high status that which our City's parks are held at and stay within the allotted budget. This is one of the biggest issues before the commission as the community has and most likely will continue to view the status of our parks as a benchmark for the status of the city and how it's local government values their citizens. 11).I believe the City should continue to offer year round group activities, which include all age groups, including lesser advantaged youth, to maintain maximum usage of our parks. I feel that it is also very important to determine what the community would like to set as a priority for improvements or additions to the parks system, such as an open trail system, the river park, a skate park, recreation center etc. 12) The City should do its best to prevent the implementation of any programs that would not be able to be used by a diverse group of citizens. The City should also strongly consider not implementing any programs that cannot be either self-funding or allow the program to stay within an acceptable range of the set budget. Also high on the priority of not encouraging would be any type of activity or development that would have a significant detrimental impact on the natural environment. 13) The ideal community in Ukiah for me would be one in which all the citizens are able to walk down the streets and feel safe, at any time. All the people would be able to work and make enough money to support their family yet have enough time after work to enjoy that family. Each housing district would one that any community member would be proud to reside in. We would continue to be surrounded by hillsides that are in near pristine condition, not developed to the level of the Vallejo hillsides for instance. And each of the community members would be actively involved all major issues concerning the community. We are very near to this situation today and I would like to do what I can to further the advancement towards this ideal community. 14) I would greatly enjoy an opportunity to serve on the traffic review committee. This may not be the correct title, but I am very interested in the committee that reviews the situation with traffic lights, intersections, traffic calming measures, etc. If a position comes available on this committee please allow me to be considered. ITEM NO. lOb DATE: March 6, 2002 AGENDA SUMMARY REPORT SUBJECT: UKIAH SENIOR CITIZEN CENTER STATUS UPDATE- COUNCILMEMBER LARSON Councilmember Larson is a Board member of Ukiah Senior Citizen Center and has knowledge of the financial status and Board decisions over the last year regarding the Center. He will give a report to the Council regarding what has occurred and the current status of the Center's operations. In addition, the City Manager has been in contact with Mary Buckley, Director of Plowshares, who has taken over the Meals-On-Wheels program for the Senior Citizen Center. Ms. Buckley has indicated that Plowshares was able to cut the cost of the program by almost two thirds due to volunteer participation and not including administrative and overhead costs. Due to the efficiency and effectiveness of the Plowshares program, there are several options the Council may want to discuss. The City Manager will be presenting these to the Council at the meeting. RECOMMENDED ACTION: Discussion of options regarding the Ukiah Senior Citizen Center ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Attachments: N/A Councilmember Larson Candace Horsley, City Manager None Ap p ROVE D: ~___~~~'~ _.,,.2~_ Candace Horsloy, C itI 4/Can. ASRSenior.306 Manager 10c Item No. Date: March 6, 2002 AGENDA SUMMARY REPORT SUBJECT: Authorize the City of Ukiah's Commissioner to the Northern California Power Agency to Vote to Participate in the Proposed Refunding of the Hydroelectric Project Debt. REPORT: The Northern California Power Agency has $514,780,000 in bonds outstanding for the hydroelectric project. Approximately $95,000,000 of the bonds are refundable this year. Interest rates on the refundable bonds range from 5.5% to 6.25%. At today's interest rates it is possible to refund the bonds at a lower interest rate such that future hydroelectric project debt service costs to project participants are lowered. The anticipated refunding offers potential debt service savings, on an aggregated net - present - value basis, of about $10,000,000. This of course depends on how and when the refunding is done and could range from a few million to well over $10,000,000. Each project participant would have a share of these savings. Ukiah's share of these savings could range from $ 20,400 to $204,000 based on the projected range of savings. In 2001 NCPA performed a refunding of hydroelectric bonds in which there was a swap of fixed rates for variable rates. At that time the City of Ukiah expressed a desire not to participate in the refunding, since the interest rate swap was felt to be a type of financial derivative that would not comply with City of Ukiah financial standards. The project participants could have voted to perform the refunding, and the City of Ukiah, as required by our participation agreement, would have been required to participate. However, the Cities of Palo Alto and Roseville agreed to purchase our share of the refunding. This arrangement however required a significant amount of time to develop and execute agreements between the Cities, which could have jeopardized the refunding. ( Continued on Page 2 ) RECOMMENDED ACTION' Authorize the City of Ukiah's Participation in the Hydroelectric Project Debt Restructuring. ALTERNATIVE COUNCIL POLICY OPTIONS: Deny Staff Recommendation and Authorize Alternative. Citizen Advised: N/A Prepared by: Darryl L. Barnes, Director of Public Utilities Coordinated with: Candace Horsley, City Manager Attachment:l) Candace Horsley, (~ity/Manager ( Page 2 ) This refunding would be similar to the past refunding, except that the bonds would be refunded with a variable interest rate. The participants would then enter into an agreement with a third party to swap the variable rate for a fixed interest rate. Since timing is critical in performing this type of refunding other project participants have expressed an unwillingness to purchase our share of the refunding. Therefore, the City has basically three options. Option 1 would be to direct your Commissioner to vote to participate in the refunding. It is my understanding that no up-front money is required. Option 2 would be to direct your Commissioner to vote no on the refunding, and if the project participants approve the refunding Ukiah would participate as required by our project participation agreement. Option 3 would be to completely defease our share of the bonds, which would require the City to pay approximately $1.9 million. Then, that portion of the debt service related to this bond refunding would be completely paid. Staff believes that if a financially strong third party participates in the interest rate swap, as described in the presentation by NCPA, risks for this type of refunding would be very Iow. Either party will have the right to terminate the swap at any time, however, a balancing payment would be required, to cover lost profits. Should that occur, we would then make payments on the bonds, based on the variable rate. Therefore, staff recommends that the City Council direct it's commissioner to vote in favor of participation in the refunding. ITEM NO. 10d MEETING DATE: March 6, 2002 AGENDA SUMMARY REPORT SUBJECT: INTRODUCTION OF ORDINANCE AMENDING UKIAH CITY CODE TO ADOPT SPECIAL COND['I'ZONS ON EXTENDING ELECTRIC SERVICE TO HARD TO SERVE AREAS. SUMMARY: Attached is a proposed ordinance adding a new Article 6 to Chapter 7 of Division 4 of the Ukiah City Code, commencing with Section 4070, authorizing the City Manager or his or her designee to refuse to serve or to impose special conditions on extending electrical service to hard to serve areas. These are defined in the ordinance as areas seeking electric service from the City in which physical conditions, such as steep terrain, heavy vegetation or limited access, make the construction, maintenance or repair of electrical facilities difficult and expensive. The recent approval of the Hull/Piffero subdivision in the western hills provides the immediate stimulus for this ordinance, but the City staff anticipates future requests for service and believes this is an appropriate time to establish policy for extending electric service to such areas. Initially, the City's electric utility had intended to place a meter for electric service to the Hull/Piffero subdivision near the City's existing electric lines at the subdivision property line, and require the owners of the subdivision to construct, own and maintain all electrical distribution lines and related facilities located within the subdivision and on their side of the meter. The owners, however, plan to sell the five lots to separate, unrelated buyers and would prefer that each owner's use of electricity be separately metered and that each owner have independent responsibility for his or her separate electric service. [Continued on page Two] RECOMMENDED ACTION: Introduce Ordinance by title only. POLICY OPTIONS: Make the City assume responsibility for electrical distribution facilities serving hard to serve areas; require a master meter serving all properties within the subdivision. Acct. No. (if NOT budgeted): Citizens Advised: Requested by: City Manager Prepared by: David J. Rapport, City Attorney Coordinated with: Candace Horsley, City Manager; Darryl Barnes, Director, Public Utilities Department Attachment: Proposed Ordinance Approved: ~:>~,~" Candace Horsley, City M~nager 4 :Can:Asrelec. 302 [Continued from page One] City Staff believes that separate properties should be separately metered as they develop, but does not believe the rates to all customers of the electric utility should include the cost of maintaining the electrical distribution facilities in steep, difficult to access terrain. The proposed ordinance amends the City Code to authorize the City Manager to make the subdivision owners retain ownership and the responsibility for electrical distribution facilities within the subdivision that will provide electricity to an electric meter. Under existing code provisions, after subdivision improvements have been installed, they are conveyed to the City which assumes the responsibility for maintaining them and the property owner is only responsible for wiring on the owner's side of the meter. 4:Can:Asrelec.302 ORDINANCE NO. ORD]:NANCE OF THE C]:TY COUNC]:L OF THE C]:TY OF UK]:AH ADD]:NG ART]:CLE 6 TO CHAPTER 7 OF DTV]:S]:ON 4 OF THE UK]:AH C]:TY CODE ESTABL]:SHI'NG SPECI'AL RULES FOR ELECTRI'CAL SERV/CE TO "HARD TO SERVE AREAS." The City Council of the City of Ukiah hereby ordains as follows. SECTZON ONE. FZNDZNGS. The City Council of the City of Ukiah finds: 1. The City of UkJah has received requests to extend its electric utility to portions of the City not currently served. 2. Some of these areas, such as unserved portions of the western hills, present unique difficulties in constructing or in maintaining and repairing distribution lines and related facilities due to physical conditions, such as steep terrain, heavy vegetation, and limited access. 3. The City Council finds that the expense of constructing and maintaining electric service to these areas should not be borne by all customers of the City's electric utility, but rather should be borne by the customers who have chosen to develop property in these areas. SECTZON TWO. ORDI~NANCE A new Article 6 is hereby added to Chapter 7 of Division 4 of the Ukiah City Code to read as follows: ARTt'CLE 6. HARD TO SERVE AREAS 4070: "HARD TO SERVE AREAS" DEF]:NED: "Hard to Serve Area" means a geographic area within the City limits or an area outside the City limits served or proposed to be served by the City's electric utility in which the City Manager or his or her designee has determined, in the exercise of his or her discretion, that physical conditions make the extension, maintenance, repair or replacement of electrical distribution lines and related facilities unusually difficult or expensive. 4071: R]:GHT TO REFUSE ELECTR]:C SERVI'CE TO OR TO I't4POSE COND]:T]:ONS ON THE EXTENS]:ON OF ELECTR]:C SERV]:CE TO HARD TO SERVE AREAS: The City shall have the right to refuse to extend electric service to Hard to Serve Areas. The City may impose reasonable conditions on the extension of electric service to Hard to Serve Areas, including, but not limited to, the agreement of the applicant or applicants for electric service to: al construct, own, maintain, repair and replace electrical distribution lines and related facilities, such as conduit, trenches, vaults, switches, poles and transformers; bi indemnify, defend and hold the City harmless from any expense or liability arising from the use of designated electrical distribution lines and related facilities for which the applicant or applicants assume responsibility under this Section 4071; C. design and construct electrical distribution lines and related facilities in accordance with specifications prescribed by the City, including, but not limited to, specifications that insure that all electrical service to a service location or structure will be accurately metered; d. provide arrangements and assurances, satisfactory to the City Manager or his or her designee, that the electrical distribution lines and related facilities will be adequately maintained to provide safe and reliable transmission of electrical energy to the customers served by said facilities and will not create an unreasonable risk of damage to the City's electric system or the general public; and el provide the City with access to all electrical distribution lines and related facilities, and to all electric meters for purposes of inspection, meter reading or termination of electric service. Section 4072: WR]:'I'rEN AGREEt4ENT RE(~UI'RED OF APPL]:CANTS FOR SERV]:CE ]:N HARD TO SERVE AREAS: The City Manager or his or designee may require an applicant or applicants for service in Hard to Serve Areas to sign a written agreement in recordable form setting forth the terms as authorized by this Article. The City may refuse to provide service until the agreement in the required form has been executed and recorded in the Official Records of Mendocino County. 4073: APPLICATION OF ARTICLE: This Article 6 shall apply to any request for service to Hard to Serve Areas not already receiving electric service from the City's electric utility on the effective date of this Article 6. SECTZON THREE. PUBLICATTON AND EFFECTZVE DATE. This Ordinance shall be published as required by law and shall become effective 30 days after it is adopted. This Ordinance was introduced by title only at a regular City Council meeting on March 6, 2002, by the following roll call note. AYES' NOES: ABSTAIN: ABSENT: AYES: This Ordinance was adopted on March 20, 2002, by the following roll call vote' NOES: ABSTAIN' ABSENT: Phil Ashiku, Mayor Marie Ulvila, City Clerk 4:Res.elecord.02 ITEM NO. DATE: March 6, 2002 AGENDA SUMMARY REPORT SUBJECT: DISCUSSION AND IMPLEMENTATION DIRECTION REGARDING PROPOSED POCKET PARK AND ENTRYWAY SIGN ON PERKINS STREET AT THE RAILROAD DEPOT SITE In recent weeks the City Manager has initiated discussions with representatives of the North Coast Railroad Authority (NCRA) to secure an agreement to allow the City to establish a pocket park along Perkins Street at the depot site. Perkins Street has experienced significant improvement in the past few years, with several vacant sites being developed and many older buildings being renovated. Throughout these various improvements, the depot site and surrounding railroad property has remained a community eyesore. As there appears to be no impending plans for development of the site in the near future, staff is proposing the City install street trees along the Perkins Street frontage and construct a small pocket park on the triangular piece east of the railroad tracks, between Perkins Street and Gibson Creek. A location map of the site is provided in Attachment #1. Staff has also completed a conceptual landscape plan for the site (Attachment #2), which includes several trees of various species, landscape pockets featuring a variety of colorful Iow maintenance plants, such as Lavender or Barberi, and a walk path along the creek. The majority of the area is proposed to be covered with turf to provide passive greenspace and mounded to provide increased screening of the interior depot property. Tree species such as Hackberry, Chinese Pistache, and London Plane (Sycamore) are recommended as they are fast growing and provide substantial shade with a mix of fall seasonal color. These trees have also been planted in numerous areas throughout town and are proven to be successful in this area. Staff is also proposing the inclusion of three benches along the creek as site furnishings. (Continued on Paqe 2) RECOMMENDED ACTION: After discussion of proposed pocket park, provide direction to staff as to implementation of project. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: 1. 2. 3. N/A City Manager Larry W. DeKnoblough, Community Services Director).¢~f) Candace Horsley, City Manager Location Map Conceptual Site Plan Sign Samples APPROVED:t LD/ZIP ~ace Horsley, Cit~Manager DepotPark. Asr An additional improvement staff is recommending is the installation of a monument entryway sign placed in the turf area and diagonal to Perkins Street. Several samples of signs are provided in Attachment #3. Staff believes this location is ideal for an entry sign as Perkins Street is the primary entry corridor not only to the city but specifically the downtown. NCRA representatives have expressed interest in allowing the City to proceed with the project and indicated willingness to process an encroachment agreement providing the City long-term access to the site for one dollar per year. Staff has not developed a specific budget for the project, however, based upon discussion with Parks staff and various vendors, it is estimated the landscape portion of the project will cost between $5,000 and $7,000. In addition to this amount the monument sign will cost approximately $1,000 to $3,000 depending upon design. This item is being presented to the Council at this time for discussion and further direction. There are no funds identified for this project in the current budget, however, the Redevelopment Agency has allocated $75,000 for streetscape improvements, which could be designated for this effort. Should the Council wish to proceed, staffwill return the item to the Council with an encroachment agreement between NCRA and the City/Agency and a specific project budget. ~® ~89° ,,, ] N. w.P.H.H' TFS0©3 Custom 7' x 7' x 12" Custom 4' x 4' x 8" Sand, Gray, Buff (Cream and White are available at additional cost.) TF8007 12' x 4' x 8" TF8006 10' x 5' x 8" TF8010 9' x 3' x 9" TF8003 7'-3" x 4'-8" x 10" TF8005 7'x 2'-8" x 9" TF8004 6'-9" x 6'-4" x 8" TF8020 6' x 3'-6" x 8" TF8002 5'x 3'-6" x 8" TF8015 4'x 3'-6" x 8" TF8001 Type of Lights Available: 100 WATT Mercury Vapor, 120 Volt #NS6310-1 50 WAR' Metal Halide, 120/277 Volt #NS6405-D 70 WAR' Metal Halide, 120/277 Volt #NS6407-D 100 WAR' Metal Halide, 120/277 Volt #NS6410-D Signs must be placed on a concrete footing. 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Custom 7'-4" x 4' x 8" Custom 6' x 4' x8" City Council Meeting March 6, 2002 ITEM 7-g Riverside Park Fencing Project Gobbi Street p.i.ve~side Park · General Fund Expenditures for Street/Road Purposes Year Fund/dept Type $ Amount 1998-99 110.9830 Exp 38,000 1998-99 250.9646 Exp 81,504 2000-01 250.9804 Exp 40,000 Total $159,504 Project North State Street subsurface improvements Perkins Street Reconstruction State Street TEA grant project-local match Action Fund expense Transfer from 110 Transfer from 100 2000-01 699.3110 Bud 100,000 2000-01 699.3110 Bud 200,000 2000-01 699.3110 Bud 100,000 2000-01 699.3110 Bud 50,000 2000-01 699.3110 Bud 70,000 2000-01 699.3110 Bud 50,000 2000-01 699.3110 Bud 30,000 Total $600,000 Sidewalk repair ADA ramps Bridge replacements Drainage Upgrades Talmage Road bike/ped road improvements Airport Park Boulevard Smith Street repairs Transfer from 100 Transfer from 100 Transfer from 100 Transfer from 100 Transfer from 100 Transfer from 100 Transfer from 100 Annual Street Maintenance Department expenditures for Contractual Services and Supplies 1997-98 100.3110 Exp 127,575 1998-99 100.3110 Exp 124,044 1999-00 100.3110 Exp 160,714 2000-01 100.3110 Exp 180,000 2001-02 100.3110 Bud 330,000 Total $922,333 Actual expenditures Actual expenditures Actual expenditures Projected Actual expenditures Budgeted expenditures Fund expense Fund expense Fund expense Fund expense Fund expense IAI Z 0 Z oo oo g o o oo oo oo m c: ~ o I-- Z ILl -I~ I, PLOWSHARES Poet Office Box 475 150 Lace Avenue U'ki~h, CA ")5482 Phone 707.462.8582 I~ 707,462,0320 Community Foundation of Mendodno County Safety Net Grant Application March 4, 2002 Annual Operating Budget: $200,000 fi'Es: 1 (Executive Director), pitts 5 PTE 2. The most dramatic recent increase in our safety net sen, ices is the assumption of the I Iome Delivered and Congregate Dining Meals for seniors abruptly dropped by the Ukiah Senior Certtcr as of Feb. 15. [3t:cau~e of our mission statement that "no one irt our community go hungry," we took over these programs Feb. 18. Because of the overwhelming papt:rwork and restriction~ involved in the federal funding for thc'~e prograrns, our boitrd decided to rely, a~ we always have, ol~ community support rather than accepting higti-maintenance government funding. The Senior~oo Center tells us that the Home Delivered Meals cost them about $5000 per month. ~'~-~ We hope to be more cost-effective with the help of donated food and services, and ~'~-o'~o this early date it i~ diffioalt to pinpoint an expect co~t; but we expect that program to co~t us $2000-2500 per month in additional cash expenses. The Congregate Dining program is not such a concern since we already serve free (optional donation-basis)' daily hot meals in ot~r dining room, witt~ t~ ~pecial early seating for seniors and families with children.-tl~is has brought in about 15-20 seniors a day since Feb. 18. 3. l'he urgency or the need is self-evident as long ~s frail, homt~bound seniors are home alone, hungry and incapacitated. At present there are 65 seniors receiving meals orr wheels daily. An estimated 1/4 of these., have no other human company all clay, and some have no other hot meals available to them. We are asking the Area Agency on Aging to continue ~eeking another contractor to take over the Home-Delivered Meals with (or without!) ti'reit furtding, ired still hope that we will not' need to continue doing this indefinitely. But as long as no one else 'is willing to take it on, we are requesting community ~upport to keep it operating. 4. W~mll,d_appreciate as much assistance as vou find annrot'~riate u,', · ~ ,. . '~ ' ~ ............. ~ rr ~ ~ ~ ..... ~ .... ~!:~'tl~e ma}o~ cash expenses of the tiome-~r~ce~W~6ils'g~W~e, about $4.0 a month-m to-go containers; $800 a month in purchased groceries (primarily for fresh milk); plus about $800 a month in ~tddifional staff expem~e, and additional' anti,ants for supplies, utilities, paFz~ork, office costs, etc. We are hoping to avoid mileage reimbursement and extra ~surance costs by enrolling the drivers i~ NCO's Rezired Senior Volunteer Program. We expect to receive considerable "lever~gNg" of your grant money ~ increased donafion~ o1' cash, food and volunteered time. If we can continue to meet these expenses m~d to receive adequate volunteer help and food dunations, the homebound seniors will continue to receive hearty, hot, ttutritious mcal~ ;~s ton~ as we are still nucclu~ to administer Ihe program. · . , * ,. , ·