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Home My WebLink About2002-06-25 PacketItem: Urgency Item Date: June 25, 2002 AGENDA SUMMARY REPORT SUBJECT: Award of bid for cleaning of One Anaerobic Digester at the Wastewater Treatment Plant to Wastewater Solids Management Co. in the amount of $17,500.00. REPORT: The Anaerobic Digesters at the Wastewater Treatment Plant must be cleaned every five years to remove accumulated grit and trash in order to maintain adequate capacity. In addition, the cleaning must take place during summer months when the process requirements of the plant are Iow. Bids were received from Northwest Industrial Scrub for $28,500.00, Northwest Cascade for $26,276.25 and Wastewater Solids Management Co. was Iow bid at $17,500.00. However, in order for Wastewater Solids Management Company to conduct the work for the above price, it must be done during the week of July 1,2002. Therefore, staff is requesting the Council award the bid for cleaning of the Anaerobic Digester to Wastewater Solids Management Company for an amount not to exceed $17,500. RECOMMENDED ACTION: Award bid to Wastewater Solids Management Company. ALTERNATIVE COUNCIL POLICY OPTIONS: Reject all bids. Citizen Advised: N/A Prepared by: Jerry Gall, Wastewater Treatment Supervisor Coordinated with: Candace Horsley, City Manager Darryl L. Barnes, Director of Public Utilities Attachment:l) None Candace Horsley, Cit~Manager Item: Urgency Item Date: June 25, 2002 AGENDA SUMMARY REPORT SUBJECT: Award of bid for cleaning of One Anaerobic Digester at the Wastewater Treatment Plant to Wastewater Solids Management Co. in the amount of $17,500.00. REPORT: The Anaerobic Digesters at the Wastewater Treatment Plant must be cleaned every five years to remove accumulated grit and trash in order to maintain adequate capacity. In addition, the cleaning must take place during summer months when the process requirements of the plant are Iow. Bids were received from Northwest Industrial Scrub for $28,500.00, Northwest Cascade for $26,276.25 and Wastewater Solids Management Co. was Iow bid at $17,500.00. However, in order for Wastewater Solids Management Company to conduct the work for the above price, it must be done during the week of July 1,2002. Therefore, staff is requesting the Council award the bid for cleaning of the Anaerobic Digester to Wastewater Solids Management Company for an amount not to exceed $17,500. RECOMMENDED ACTION: Award' bid to Wastewater Solids Management Company. ALTERNATIVE COUNCIL POLICY OPTIONS: Reject all bids. Citizen Advised: N/A Prepared by: Jerry Gall, Wastewater Treatment Supervisor Coordinated with: Candace Horsley, City Manager Darryl L. Barnes, Director of Public Utilities Attachment:l) None Candace Horsley, Ci{y~anager AGENDA SUMMARY REPORT ITEM NO. DATE: June 25, 2002 SUBJECT: ADOPTION OF RESOLUTION ESTABLISHING THE SCHEDULE OF FEES AND RATES FOR GARBAGE AND RECYCLING COLLECTION SERVICE FOR THE 2002/2003 FISCAL YEAR The provisions of the City' s franchise agreement with Solid Wastes Systems, Inc., for the collection, transportation and disposal of garbage and the recycling of recyclable materials within the City limits requires that an annual adjustment be made to the garbage and recycling collection rates. This adjustment is made by applying a rate factor equal to 75% of the change in the U. S. Department of Labor, Bureau of Statistics, Consumer Price Index (CPI), U.S. City Average, March to March (Contract CPI). In accordance with the contract amendment of 2001, rates will increase each of the two subsequent years by the CPI factor as described above. Therefore, it is required that the automatic annual adjustment based on the Contract CPI be made to the garbage collection and recycling rates which are to be effective for the fiscal year 2002/2003, beginning with bills issued on or after July 14, 2002. The third year, the City Council shall conduct a rate hearing pursuant to UCC Sections 3950-3957 to determine what, if any, adjustment should be made to the garbage collection and recycling rates, taking into consideration the annual audits of the contractor's operations and all other factors deemed relevant by the City Council. (continued on page 2 RECOMMENDED ACTION: Adopt the Resolution establishing the schedule of fees and rates for garbage and recycling collection services for the 2002/2003 fiscal year. ALTERNATIVE COUNCIL POLICY OPTION: Provide staff with alternative action. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Solid Wastes Systems, Inc. Gordon Elton, Finance Director Candace Horsley, City Manager 1. Resolution, with Exhibit "A" 2. City Manager's Report APPROVED: Candace Horsley, City~X4anager The increase in the Contract CPI from March 2001 to March 2002 of 1.5% (index of 178.8 compared to 176.2) creates an adjustment factor of 1.1% that is to be applied to the garbage collection and recycling rates and fees of the previous year. In addition to the 1.1% increase, a .22% adjustment factor is added to offset the increased franchise and billing charges Solid Wastes Systems, Inc., will incur with the increase in gross revenue by reason of the automatic increase, creating a composite adjustment factor of 1.32%. The charges for basic residential and commercial service levels are: Weekly Curb Service No service-mimmum fee 1 O-gallon contmner 20-gallon container 32 gallon contmner 68 gallon contmner 95 gallon contmner 1 yard bin 2 yard bin Current Proposed Change $ 3.35 $ 3.39 $ .04 3.35 3.39 .04 7.05 7.16 .11 12.66 12.83 .17 29.92 30.33 .41 42.18 42.75 .57 72.66 73.62 .96 114.48 116.00 1.52 Weekly Pack-out Service 1 O-gallon container 20-gallon container 32 gallon container 68 gallon container 95 gallon container Current Proposed Change 5.17 5.24 .07 8.86 8.98 .12 15.49 15.68 .19 36.45 36.92 .47 52.63 53.30 .67 Weekly Remote Area Service 1 O-gallon container 20-gallon container 32 gallon container 68 gallon container 95 gallon container Current Proposed Change 10.34 10.48 .14 14.03 14.22 .19 20.66 20.92 .26 41.62 42.16 .54 57.80 58.54 .74 Weekly Bin Service Current Proposed Change 1 yard bin 72.66 73.62 .96 1.5 yard bin 85.86 87.00 1.14 2 yard bin 114.48 116.00 1.52 Pursuant to the provisions of the Refuse Collection and Recycling Franchise Agreement, staff recommends adoption of the attached resolution that increases the previous garbage collection and recycling fees and rates by the total adjustment factor of 1.32%. GE: Garbage Rates 2002.agn Page 2 ATTACHMENT # 1 RESOLUTION NO. 2002- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING THE SCHEDULE OF FEES AND RATES FOR GARBAGE AND RECYCLING COLLECTION SERVICES FOR THE 2002/2003 FISCAL YEAR WHEREAS, the City Council, under terms of its franchise agreement with Solid Wastes Systems, Inc., must adjust garbage and recycling collection fees and charges for the 2002/2003 fiscal year using the U. S. Department of Labor, Bureau of Statistics, Consumer Price Index (CPI), U.S. City Average, March to March; and WHEREAS, the agreement further stipulates that such adjustment shall be made effective Julyl; and WHEREAS, the City Council has determined that Solid Wastes Systems, Inc. is entitled to receive a net annual increase of 75% change in the Contract CPI after billing and franchise fees are deducted; and WHEREAS, the increase in the Contract CPI from March 2001 to March 2002 was 1.5%, creating a base increase in garbage rates of 1.1% to which is added a .22% increase to cover the increased franchise and billing charges Solid Wastes Systems, Inc. will incur with the increase in gross revenue, for a composite increase of 1.32%. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Ukiah hereby adopts the rates and rate structure, for residential and commercial garbage, as set forth in Exhibit "A" attached hereto and made part of this resolution. BE IT FURTHER RESOLVED that the rate schedule adopted by this Resolution shall be effective immediately and included on billings issued on or after July 14, 2002. All prior rate schedules in conflict herewith are repealed upon the effective date of the new schedule. All other contract conditions for service remain unaltered and in full effect and the City Clerk shall cause the publication of this resolution in the Ukiah Daily Journal within 10 days following Council action pursuant to the provisions of Section 3957 of the Ukiah Municipal Code. PASSED AND ADOPTED this 25th day of June, 2002 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Philip Ashiku, Mayor ATTEST: Marie Ulvila, City Clerk PROPOSED RATES FOR RESIDENTIAL AND COMMERCIAL GARBAGE COLLECTION SERVICES Fiscal Year 2002/2003 Exhibit "A" Resolution #2002- June 25, 2002 Size/Volume Per Week Rate per Add-on Code From To gallon Fee Size/Volume Per Rate per Week Cubic Code From To Yard Rates for Bins (in cubic yards) I Y1 1 1 I 73.62 I Y+ 1.5 + I 58'001 Curb Service rates for containers (measured in gallons) - GC GC10 0 10 $ .339 $ 0 !GC20 11 20 $ .358 $ 0 GC32 21 32 $ .401 $ 0 GC68 33 68 $ .446 $ 0 GC95 69 95 $ .450 $ 0 GC136 96 136 $ .495 $ 0 GC190 137 190 $ .500 $ 0 GC+ 191 + $ .507 $ 0 Pack-out Service rates for containers (measured in gallons) - GY GY10 0 10 $ .524 $ 0 GY20 11 20 $ .449 $ 0 GY32 21 32 $ .490 $ 0 GY68 33 68 $ .543 $ 0 GY95 69 95 $ .561 $ 0 GY136 96 136 $ .561 $ 0 GY190 137 190 $ .580 $ 0 GY+ 191 + $ .608 $ 0 Remote Area Service rates for containers (measured in gallons) - GR GR10 0 10 $ .524 + $ 5.24 GR20 11 20 $ .449 + $ 5.24 GR32 21 32 $ .490 + $ 5.24 GR68 33 68 $ .543 + $ 5.24 GR95 69 95 $ .561 + $ 5.24 GR136 96 136 $ .561 + $ 5.24 GR190 137 190 $ .580 + $ 5.24 GR+ 191 + $ .608 + $ 5.24 Curb Service Examples: No service - m~nimum fee * 10 gallon container 20 gallon container 32 gallon container 68 gallon container 95 gallon container 1 yard bin 1.5 yard bin 2 yard bin Previous New $ 3.35 $ 3.39 $ 3.35 $ 3.39 $ 7.05 $ 7.16 $ 12.66 $ 12.83 $ 29.92 $ 30.33 $ 42.18 $ 42.75 $ 72.66 $ 73.62 $ 85.86 $ 87.00 $ 114.48 $116.00 * Per City of Ukiah Municipal Code Section 4443 Rates for Debris Boxes - 7 day rental (excluding tipping fee) B10 10 10 151.98 B15 15 15 151.98 B20 20 20 151.98 B30 30 30 151.98 B40 40 40 151.98 Additional $10.00 fee per day for retaining drop box more than 7 days. Miscellaneous & Special Services M1 3 yard box per dump (3 day rental) $ 103.75 M2 Appliances $ 16.82 M3 Tires (up to 4 automobile or $ 3.55 motorcycle sized tires on regular garbage collection route) M4 Tires (5 or more automobile $ 16.82 or motorcycle sized tires, special trip) M5 Large truck sized tires $ 16.82 (special trip) M6 Furniture and Other Items $ 16.82 (special trip) M7 Locking bin $ 22.39 M8 Drop box 7 day rental, per dump** $ 151.98 M9 Compactors, per dump $ 130.70 ** Additional $10.00 fee per day over 7 days *** includes tipping fee **** plus tipping fee ***** one-time setup charge Percentage increase over current rates 1.32% ea Garbage Rates 2002 Page 1 Rates Rate Code Service Description RESIDENTIAL CITY MANAGER'S REPORT SCHEDULE OF FEES AND RATES FOR GARBAGE AND RECYCLING COLLECTION SERVICES FOR THE 2002/2003 FISCAL YEAR COMPARED TO PRIOR YEAR Current New Gallons Customer Monthly Monthly Change Percent per week Count Rate Rate In Rate Change * Basic Rate (Municipal Code section 4443) $ 3.35 $ 3.39 $.04 1.19% Curb Service GA1 1-10gal 10 GA10 1-20gal 20 GA2 1-32gal 32 GA3 1-68gal 68 GA4 1-95gal 95 GA24 2-68gal 136 444 437 2,597 365 23 1 3.35 $ 3.39 .04 1.19% 7.05 $ 7.16 .11 1.56% 12.66 $ 12.83 .17 1.34% 29.92 $ 30.33 .41 1.37% 42.18 $ 42.75 .57 1.35% 66.50 $ 67.32 .82 1.23% Pack-out Service GA20 1-10gal 10 GA14 1-20gal 20 GA5 1-32gal 32 GA6 1-68gal 68 1~95gal 95 GA9 2-68gal 136 9 24 100 10 1 5.17 $ 5.24 .07 1.35% 8.86 $ 8.98 .12 1.35% 15.49 $ 15.68 .19 1.23% 36.45 $ 36.92 .47 1.29% 52.63 $ 53.30 .67 1.27% 75.34 $ 76.30 .96 1.27% Remote Area Service (BGR - small truck service) GA74 1-10gal 10 GA75 1-20gal 20 GA70 1-32gal 32 GA71 1-68gal 68 GA72 1-95gal 95 GA73 2-68gal 136 1 1 15 4 10.34 $ 10.48 .14 1.35% 14.03 $ 14.22 .19 1.35% 20.66 $ 20.92 .26 1.26% 41.62 $ 42.16 .54 1.30% 57.80 $ 58.54 .74 1.28% 80.51 $ 81.54 1.03 1.28% Total 4,032 * Variations in the percent of increase are due to rounding. Attachment ~2 Garbage Rates 2002 Page 1 2002 Manager Report Rate Code Service Description COMMERCIAL SERVICE CITY MANAGER'S REPORT SCHEDULE OF FEES AND RATES FOR GARBAGE AND RECYCLING COLLECTION SERVICES FOR THE 2002~2003 FISCAL YEAR COMPARED TO PRIOR YEAR Current New Gallons Customer Monthly Monthly Change Percent per week Count Rate Rate In Rate Change * Attachment #2 All commercial rates are the same as residential rates. If no corresponding residential rate is established, the rate is determined by the number of yards or gallons per week times the rate per yard or gallon as listed on Exhibit "A" of Resolution 2002- l-lyd $ 72.66 $ 73.62 $ .96 1.32% All other sizes: Rate peryard perweek $ 57.24 $ 58.00 $ .76 1.33% EXAMPLES OF COMMERCIAL RATE: 1 yard bin - picked up 1 time per week = 1 yard @ $73.62 - $73.62 per month 2 yard bin - picked up 4 times per week = 8 yards @ $58.00 - $464.00 per month Extraordinary rates and Special Services DROP BOXES Special 3-day rental 3 yard box per dump $ 102.40 $ 103.75 $ 1.35 1.32% includes tipping fee Weekly - 7-day rental All sizes- per dump $ 150.00 $ 152.00 $ 2.00 1.33% Plus tipping fee Additional $10.00 fee per day for retaining drop box more than 7 days. Compactors, per dump $ 129.00 $ 130.70 $1.70 1.32% Plus tipping fee Special Services - Call-in pickup and disposal Appliances $ 16.60 $ 16.82 $ .22 Tires (up to 4 automobile or motorcycle sized tires on $ 3,50 $ 3.55 $ .05 regular garbage collection route) Tires (5 or more automobile or motorcycle sized tires, $ 16,60 $ 16.82 $ ,22 special trip) Large truck sized tires (specialtrip) $ 16.60 $ 16.82 $ .22 Furniture and Other Items (specialtrip) $ 16.60 $ 16.82 $ .22 Locking bin $ 22.20 $ 22.49 $ .29 1.33% Plus tipping fee 1.43% each 1.33% Plus tipping fee 1.33% Plus tipping fee 1.33% Plus tipping fee 1.31% one-time setup charge Special service rates may be established based on the current disposal charge plus equipment and labor cost. Such rates shall be approved by the City Manager with ratification by the City Council. Garbage Rates 2002 Page 2 2002 Manager Report