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HomeMy WebLinkAbout2002-08-07 PacketA(~ENDA TI'EM NO: MEETING DATE: 3a Auqust 7, 2002 $1) H t4ARY REPORT SUB3ECT: PRESENTATION BY THE CITY OF UKIAH GRANT RECIPIENTS FOR THE CALIFORNIA BOYS' STATE PROGRAM Through last year's City of Ukiah grant program, three high school students were able to attend the California Boys' State program, sponsored by the Ukiah American Legion Post 76 group. Commander Harold Maxwell has arranged for the three young men to speak about their experience at the State Capitol this year, as explained in the attached letter from Commander Maxwell. RECOr4t4ENDED ACT]:ON: Receive presentation. ALTERNAT]:VE COUNCIL POLZCY OPT]:ONS: None. Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A Candace Horsley, City IVlanager Commander Harold Maxwell, Ukiah American Legion Post 76 1. Letter from Commander Maxwell, American Legion Approved: L--~_~-%~-~ Candace Horsley, Citg~anager 4:CAN/~te.080702 Dear Candace Horsley, Your city was giving out some grant funds last year and we asked for a$600.00 grant to send two 1 lth grade boys from Ukiah high schools to this educational event at California State University at Sacramento. The fees this year are $240.00 plus transportation per person. Our Post 76 provided the funds for one more junior from Ukiah. Lewis White Post 76 sincerely thanks the City of Uldah for the generous grant of $600.00 for our Boys State program. They went to Sacramento this June 15 till the 22nd for the Boys State week, the place boys from all over the state of California provided this schooling this year. The names of this year's candidates were' Andre Pollesel, Scott Welch, and Jerry Ward. Upon their return, it has been suggested that a critique be given on their experiences at Boys State, their activities there and any offices they had been elected to while there, at a Ukiah City Council meeting. The young men will be give us a verbal report, I think that this is a very good idea as Boys State is all about forming a city government and public service. Hopefully, this will ~ in these young men a desire to enter local politics and hold public offices when they leave high school. Being at a City Council meeting will help keep the ideals of Boys State in their minds and memories. Once more, Candace, we thank you for the grant. Fundraising with limited manpower is very hard to accomplish and without help from grants like this, especially with a small American Legion Post that we have, we would be hard pressed to provide and nm public and youth programs like the California Boys State and National High School Oratorical Contest (in which, by the way, our representative made it to 3rd place in the State of California!) to help instill good values, a desire for public service and patriotism in the youth of our communities. Sincerely, Harold G. Maxwell Commander/CEO American Legion Post 76 Ukiah, CA 95482 Item No. 3b Date: August 7, 2002 AGENDA SUMMARY REPORT SUBJECT: Introduction of New Employee within the Electric Utility Division of the Public Utilities Department. REPORT: Cynthia Sauers has assumed the position of Electrical Distribution Engineer in the Electrical Division of the Public Utilities Department. Cindy graduated from New Mexico State University in 1995 with a Bachelors of Science in Electrical Engineering. Immediately following graduation, Cindy worked as a design engineer for Qwest Communications in Denver. She has spent the past five years doing Power Distribution for a large open pit copper mine in Miami, Arizona. She and her husband, Shawn, enjoy flying remote controlled airplanes and Cindy alone enjoys knitting and reading. They look forward to getting to know the community and all it has to offer. RECOMMENDED ACTION: Welcome New Employee. ALTERNATIVE COUNCIL POLICY OPTIONS: None Citizen Advised: N/A Prepared by: Darryl L. Barnes, Director of Public Utilities Coordinated with: Candace Horsley, City Manager Attachment:-. None APPROVED: Candace Horsley, City M~nager ITEM NO. DATE' AUGUST 7, 2002 AGENDA SUMMARY REPORT SUBJECT: INTRODUCTION OF FIRE DEPARTMENT CAREER EMPLOYEES The Fire Department's Career Employees, Wesley David and Scott Gamba will be introduced at tonight's City Council Meeting. Wesley David was hired June 9th of this year and was assigned to work with Captain Israel on "A" shift as a Firefighter/Paramedic. Wesley began his career with the City of Ukiah Fire Department as a Volunteer in 1988, became an Apprentice in January 2000 and a Temporary Firefighter in August of that year. He also brings with him two seasons of experience with California Department of Forestry. Wesley currently lives in Ukiah and enjoys scuba diving and snowboarding. Scott Gamba has recently been hired as a Career Firefighter/Paramedic and assigned to "B" Shift working with Captain Hilliker. Prior to his hire in Ukiah Scott worked 12 years for Lakeshore Fire Protection District attaining the rank of Fire Apparatus Engineer. He is also a HazMat Specialist. Scott currently lives in Lower Lake and enjoys outdoor activities such as mountain biking, camping, fishing, and hiking. RECOMMENDED ACTION' Welcome Wesley David And Scott Gamba To The City Family. ALTERNATIVE COUNCIL POLICY OPTIONS' N/A Requested by: N/A Prepared by: Andrea Bray, Administrative Secretary Coordinated with' Ron Cohn, Interim Fire Chief and Candace Horsley, City Manager Attachments: None Candace Horsley, City I~anager 4a MINUTES OF THE UKIAH CITY COUNCIL Regular Adjourned Meeting of Tuesday, June 25, 2002 Through Wednesday, June 26, 2002 The Ukiah City Council met at a Regular Adjourned Meeting on June 2! notice for which had been legally noticed and posted, at 8:07 a.m. in Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll following Councilmembers were present: Larson, Smith, Libby, Ashiku. Staff present: Customer Service Supervisor Archibald, Barnes, Water/Sewer Operations Superintendent Borecky, Interim Fire Chief Cohn, Community Services Director blougl Dewey, Finance Director Elton, Assistant City Manager Plant Supervisor Gall, Activities/Sports Coordinator Harris, Personnel Director Harris, City Manager Manager Jenney, Purchasing Supervisor Kenne IS Works Superintendent Looney, Accounting ~or Orsi, Executive Assistant Riley, Community Si Director Smith-Ferri, Deputy Public Works Director Engineer Steele, Police Captain Walker, Police Chief and City Clerk Ulvila. Utilitie., lice ic Cent( the for or ger/Budget Officer Ukia~' Conference Center~!!!? inator Klingbeil, Publi:~? Computer Support giacomo, Museum Works Director/City ~s, Battalion Chief Yates, 2. PLEDGE OF Councilmember Baldwin le 3. RIGHT TO APPEAL DEl Mayor Ashiku read the appeal iance. 4. AUDIENCl No one came URGEN~ to be Cleaning Solids Manac there is an Urgency item that needs action came to the attention of the City The Urgency item concerns: Award of Bid for Wastewater Treatment Plant to Wastewater in the Amount of $17,500. item to the Agenda under item 5b on the agenda, vote: AYES: Councilmembers Larson, Smith, Libby, NOES: None. ABSENT: None. ABSTAIN: None. of Resolution Establishing the Schedule of Fees and Rates Garbage and Recycling Collection Service for the 2002/2003 Year Elton advised that the provisions of the City's franchise agreement Wastes Systems, Inc., for the collection, transportation and disposal of le and recycling of recyclable materials within the City limits requires that an anhUal adjustment be made to the garbage and recycling collection rates. Regular Adjourned Meeting June 25-26, 2002 Page 1 of 12 M/S Baldwin/Larson adopting Resolution 2002-46, Establishing the Schedule of Fees and Rates for Garbage and Recycling Collection Services for the 2002/200~cal Year, carried by the following roll call vote: AYES: Councilmembers LarsQ~i!~:, Libby, Baldwin, and Mayor Ashiku. NOES: None. ABSENT: None. ABSTAt~ii~,~:°n~ii!i~iiiiiii~i~,: . NEW BUSINESS B. Award of Bid for Cleaning of One Anaerobic Di, Wastewater Treatment Plant to Wastewater in the Amount of $17,500 Public Utilities Director Barnes briefly discussed the recommendation to award the bid to Wastewater Solids Amount of $17,500. and pany in M/RC Smith/Larson awarding bid for cleanin Wastewater Treatment Plant to amount of $17,500, carried by the Larson, Smith, Libby, Baldwin, and Mayor Ashiku. ABSTAIN: None. one 6. PUBLIC HEARING 2002-2003 BUDGET A. Overview of Pro Public Hearing Opened: digester at th:~ nt Company in the Councilmembers ABSENT: None. CONI AND ADI YEAR ler City Manager Horsley explained City Fund balance of $38.7 million City Funds ex are projected act, ~ear 2001-0; factors,' financial pos ii year, staff projects a total ~alance of $1.7 million. Total an compared to $36.4 million evenues have been affected by a variety of State. Gene based on I~ not been ~rious de and Exp are pro $8,836,875, a 7.7% increase over the Staff is conservatively predicting revenues pating large increases in revenue that have continued with a discussion of major fiscal impacts to the budget ~, the Enterprise Funds, personnel changes, budget adjustments, ~.briefly reviewed the General Fund Summary. a. III. iv, in, n[ Debt A~ of ures vity or Function and Fund Summary e of Transfers zed Personnel Fund Summary, Revenues, and Expenditures Elton provided a review of the Summary By Activity Function and that this schedule summarizes all funds. He discussed grant funding that a total of 73 funds. In discussing the Schedule of Transfers he noted that a of transfers were due to matching funds for grants. He discussed the changes Regular Adjourned Meeting June 25-26, 2002 Page 2 of 12 in authorized full-time, temporary, part-time, and seasonal personnel. He reviewed the Summary of the General Fund for revenue and expenses. He advised that no transfers are proposed for the General Fund for the coming year. He identified sales a major revenue source and that the majority of General Fund expenses are public safety. Discussion and inquiries followed related to the City Attorney's sala~ reimbursable credits, and "other agencies" state mandated discussion concerning the Public Benefits Fund. on and brief Ow Review of General Fund/Enterprise Fund Account FINANCE Finance and Accounting Information Technology Downtown Business Improvement Distri Purchasing Billing and Collection Recessed: 9:00 a.m. Reconvened 9:12 a.m. Finance Director Elton discus,, Department. Of particular imp. method for checking financi~ and is currently being procedures, and the hiring of a t, services. the functions of the Finance lew financial softwari change the for the been received uires regard to Purchasing 5,000 under contractual MIS Coordinato~ provide to to seven them. and n~ technology consultant would "s current technology is approximately five by companies that introduced us with an idea of where we should go several years. The City's current iscussed. ii. PUBLII iTIES Director Barnes discussed the increase in power cost for the coming an increase in cost at the geothermal and hydro plants, and )n costs through the Independent Operators System (ISO) who are operator. He noted that the fund does not take into consideration of the Ln to increase water at the geothermal plants. He responded to inquires the Rate Stabilization Fund and reviewed the Departments acd0mplishments for the current year and objectives for the coming year. He noted that Regular Adjourned Meeting June 25-26, 2002 Page 3 of 12 staff goal is to continue to maintain and upgrade the electrical system and to have fewer outages. Staffing problems, requirements for doing certain jobs, and the type of work needed by the Department were discussed.' He discussed expansion of the treatment plant and noted proposals are currently being evaluated. treatment plant expansion will be split with the Ukiah Valley Sanitation Di~ agreement would be negotiated. He further discussed repairs to the power plant. He noted that thc growth in the Airport Park area and the City may need to build within the next five years. Finance Director Elton explained that the hydroelectric income of $1.2 million. He continued with a City would meet its obligation with the trustee. load )Y u ire a":'~'~h et ope ratin g%ii!~?i~'iiiiiii,,i and how the Director Barnes discussed the Department storage capacity. In response to an inquiry, sewer plant. He explained that the arrangement their sewage, based on the number of connections. with regard to the matter of sewer connections in the potential rate increases at a later ;. ncern with the City's City does own the · ict is for the City to treat epth discussion followed led, and Finance Director Elton refe~ million is allocated for fund for each entity. and noted that $4 well as an individual George Borecky, Water/Sewer Op~ treatment plant west of the iii. a. b. Planning with the exce discussed the wastewater of a primary transmission main ~g this coming year's budget is similar to last year ~f contractual services for updating the General Plan Housing 2003. There is also an increase in salaries due to the Development Coordinator position. He explained that taking course work to become certified as a building a small amount of funding for educational purposes for working on grants for bike and pedestrian pathways and the a grant of approximately $100,000 for Gobbi Street improvements and connecting to the Riverside Park area. Staff requested Council grant-writing services. He noted that the consultants produced a rail- feasibility study and staff would like to continue to fund the bike and projects. Regular Adjourned Meeting June 25-26, 2002 Page 4 of 12 Discussion followed with regard to permit fees and a request for additional funding to update the Housing Element. It was noted that a review of Phase environmental assessment of Riverside Park might be necessary if the Services Department is successful with a grant they recently applied for. hiring more personnel for code enforcement was discussed. Recessed: 10:36 a.m. Reconvened: 10:43 a.m. iv. a. b. C. d. PUBLIC SAFETY Police Major Crimes Task Force Police Reserves and Cadets Supplemental Law Enforcement, Law Enforcement Dispatch Police Chief Williams discussed salaries, discussed operations and maintenance charges, and training expenses due to the efforts of Sergeant fees and noted that staff is cautiously optimistic that book the state. 2 and an ~ity iented ........ ........ Policing, and Local for personnel. He substantial decreases in I. He discussed booking reinstated by Chief Williams stated that control officer and felt the would be better served. There program, however, there is a reserves due to increased req obtain an animal and the community Reserves and Cadets iff to more cadets than officers by the state. Discussion Councilm~ regard Bu( best dogs and the regard a tele other nuisan Manager ~imal control and it was suggested by available for citizens to call with n closing, Chief Williams thanked the ir efforts to make the budget process the h. Parkin ~g of Par nd' new Archibald completed, District. ict Director DeKnoblough discussed the planned landscaping and staff's efforts to review opportunities to increase management. Staff will be looking at implementing schedules. He noted that Customer Service Supervisor a survey through the League of California Cities and once will assess options available for increasing revenue to the Parking Supervisor Archibald discussed the matter of employees working Itown area being served by having parking permits. The previously long wi have been reduced and staff has added resources in some of the parking well as on street parking. There haven't been many complaints from persons on jury duty. Regular Adjourned Meeting June 25-26, 2002 Page 5 of 12 e. Fire f. Fire Emergency Services Reimbursement g. Fire Volunteers/Explorers Interim Fire Chief Cohn advised that a change in the budget concerns ti one Fire Chief and also since the recent Fire Unit's Memorandum of Und, approved for salaries and benefits costs. There is no anticipated of employees. Battalion Chief Yates advised that he submitted a FEMA grant, for the cost of a compressor to fill air bottles. City Manager Horsley advised that Council previous defibrillators and the City won't receive a bill Department will also move the fire hydrant training tower. Discussion continued with v. MUNICIPAL AIRPORT AND SPECIAL AVIATI City Manager Horsley advised that the Airport is $36,872. Next year the Airport plans to add one months for 12 weeks. Ukiah Vall~ landscaping services to ma~n' included $20,000 for a Commission. Mobile radi signage at a cost of $8,000 California Department of Forestry Mayor Ashiku ed the self given to havi~ ,upling uses as is. ~m to~[ to a purchase of two Th location near n increase in revenues of the summer a great job in ~tion to Capital, of the Airport and/or additional meeting with the station and'"' noted consideration should be to the fuel truck so that it could be Bald, uired as to:, policy for experimental aircraft and Mayor however, they must be licensed by a licensed FAA ins b. th! COMMU ERVICES ~neral gs ion, inistration ion, Programs Gra~ /Sun House Museum M~ pal Golf Course Valley Conference Center Services Director DeKnoblough discussed the replacement of carpets in ic Center, the City's car pool and the purchase of one vehicle for traveling. Staff Regular Adjourned Meeting June 25-26, 2002 Page 6 of 12 will continue to budget for HVAC units. He advised that there are two new parks positions. City Manager Horsley requested Council's opinion regarding the animal control services. There was discussion of the work schedule for this position to patrolling the Plaza and Museum, and other duties that the animal assist with. It was noted that the cost of $36,500 includes inquiry was made as to how much of the salary would go towards was noted by staff that the job assignments might vary from trees, ,'ould Director DeKnoblough advised that Council previ. construction of Orchard and Observatory Parks. estimates. He noted that a dog park is planned if issue concerning the dog refuse. the design and there is a heal~!? City Manager Horsley advised that the City would hiE for the removal of weeds and trash at all park areas. available for people to dispose of dog refuse at all of the pa department crews discussed having bags Discussion resumed with rega The Skate Park Committee grant was denied. The Low Gap Park area. next fiscal year· park but the eted this year for the Director DeKnoblough advised that is targeted standards. like to $96,000 in grants pending City would comply with safety ,e focusing on the swimming pool and would ly oriented. prog budget is there has bee~ ~i~~~ues and ex departments?pen vision as t~W the proposal. :~ ~como discussed the various recreation .in increase to the Recreation, Administration 's Softball program. He went on to explain that in use of the pool facility and discussed the ratio between the s related to the pool. Baldwin that there should be two separate the parks department in order for individuals to have a ~y will grow. He provided information to Council concerning this Museum :hoolchi Smith-Ferri discussed the Grace Hudson Museum providing tours to · She reported that the Sun House Guild is funding extra costs and insurance. The Endowment Board is working towards self-funding. Regular Adjourned Meeting June 25-26, 2002 Page 7 of 12 City Manager Horsley advised that it would be appropriate for the City Council to make a policy statement that the City would pay up to $200,000 and that the Endowment Board would assume any costs over that figure. After a brief discussion, a consensus of Council concurred with the recommendation. Director DeKnoblough continued with discussion of the operations and reminded Council of their adoption of a five-year been no complaints about the recent fee increases. Staff is expenditure of a new vehicle in the amount of $15,000 to for the Golf Course. Upon an inquiry by reduction in the concessions, he explained that it dep~ taking a conservative approach. He noted that October 2004. ,,,,~i'~ii~,::~ ..... ,urse a rvice regard to and they are Ukiah Valley Conference Center Manager rental of the facilities by various organizations. non-profit organizations. Director DeKnoblough added to the budget. He discu: Conference Center secured A di~ uiries concerning :e of 20% was set up for Center were portion of the vii. CITY MANAGEMENT AND a. City Manager Personnel/Risk Managemenl Mis City M, ~n Is. to the budget of a new full time VIII. a. ELEI City FICIALS tions Association. the items included under the City Council's portion of this summer and may be in conjunction with the City of Mayor referred to the medical insurance portion under City Council and was of it is a lot of money to spend for one or two Councilmembers. to k Ulvila advised that next year's budget is approximately $5,000 less than the as year. Some items under #690, Supplies, were carried over from last year due new Civic Center addition not being completed until next fiscal year. A budget of Regular Adjourned Meeting June 25-26, 2002 Page 8 of 12 $10,930 is allocated toward the elections this year. The City Clerk's office will continue to scan City documents into the Electronic Records Management System. Preparation for relocation of the City Clerk's office, equipment, and archival storage boxes ;ed to take place once the new Administrative Wing is constructed. The City is preparing for the November election and working with the County. There was a brief discussion concerning Planning Commissioner move out of Ukiah. Staff will follow up on this matter. Recessed: 12:21 p.m. Reconvened: 12:32 p.m. IX OTHER FUNDS. a. Special Revenue b. Federal Emergency Shelter Grant c. Community Development Block Granl d. Economic Development Block e. Community Development Commission f. Equipment Replacement g. Special Projects Reserve h. Worker's Compensation k. Liability Insurance. Risk Manager/Budget Offi Special Revenue Fund thi~ should be paid off in three or Emergency Shelter Grant to be Development Block Grant coincide assistance in Hotel. E~ amounts anah recent that no acti~ proposed for the bond is standard and the two-year Federal ~n. The Community shelter grant and includes a seismic study for the Palace contain money we received in large referred to page 335 for the loan He is used for and for silent the Community Development Commission Buyers Program and is used for actual loans mortgages. Discussion followed with regard to this program. He has to benefit Iow and moderate-income persons. n( the Equipment Replacement program, purchasing of the new addition to the Civic Center, patrol vehicle, and relocation of a training fire hydrant for the She explained that Councilmember Libby has provided her with ~cerning "cool roof rebates", and the City would apply for the rebate for type of roof on the new addition to the Civic Center. She discussed ;rves for various projects and the Summary of Projects identified that staff be completed this coming year. She went on to explain that Fund 699 is on the list because it is detailed separately. Regular Adjourned Meeting June 25-26, 2002 Page 9 of 12 Risk Manager/Budget Officer Harris discussed the Worker's Compensation Insurance and Liability Insurance for the City. ADJOURNMENT 12:47 p.m.: Council Adjourned to a 3:00 p.m. Joint Meeting with the Sanitation District Board of Directors. JUNE 26, 2002 RECONVENED The Ukiah City Council reconvened on June 26, 2002 at 7:34 a.m. with the following Councilmembers present: Larson (arrive~ (arrived at 8:00 a.m.), Baldwin, and Mayor Ashiku. Elton, Risk Manager/Budget Officer Harris, City Director Seanor, Public Works Director/City CONSIDERATION AND ADOPTION OF Xl PUBLIC WORKS Engineering and Administration Street Maintenance Corporation Yard Bridqe Fund -- Gas Tax and Construct Municipal Garage Solid Waste Dis Refuse/Debris Control Public Works Director/City the budget in the coming year cc Coordinator. was ~'e Direct~ Public Works lo, and City Clerk Ulvila. ,iiiiiiiii iR 2002'2~ BUDGET the primary changes to the addition of a Permit 7:39 a.m.: Larson meeting. Dir~ temporary e investigation Disposal She staff ha,' Lane. document? advis~ the need for ~d surveying services, plan checking, and year. Also included are salaries for two ,r months. Staff anticipates more underground needed at the Corporation Yard. She briefly discussed the Solid provided Council with an update as to the final closure lat funding for ADA ramps is an on-going project. This to complete the realignment of Gobbi Street at Babcock iscuss other Public Works Projects identified in the budget She explain. to obtain pi :hat there is two projects not mentioned in the budget that staff would like approval for funding. The Cleveland Lane Drainage project is very she discussed flooding, drainage, and maintenance problems associated 'ect. She noted the estimated cost for this project is $200,000. The other improvements to Orr Creek in the amount of $47,000. Regular Adjourned Meeting June 25-26, 2002 Page 10 of 12 It was the consensus of Council to take $247,000 out of the General Fund Reserves for the Cleveland Lane Drainage Project ($200,000) and the Orr Creek Project ($47,000). Councilmember Libby was absent. Discussion continued with regard to work that the Department of Fish and. need to complete for this Cleveland Lane Drainage Project. 8:00 a.m.: Councilmember Libby arrived at the meeting. Discussion continued with regard to the Orr Creek project that retaining wall and enhancing the trail between Bush and No noted that a sidewalk improvement program would be br at a later time. ~de St~ It was a to ncil by 8:07a.m. Adjourned to sit as the Ukiah Redevelo 8:30 a.m. Reconvened as the City Council. Councilmember Baldwin discussed the list he included a recommendation of having a separate Pi movement towards infrastructure improvements is criti importance is code enforcement hiring a full time grant writer. them work closely with staff set-aside for this purpose recommended hiring a half-time c, Departments to share and discusse Council yesterday that and felt that Also of supportive of 'riter and having $185,000 be :o that fund. He also the Planning and Parks be utilized. Discussion staffing. were opel fi~ officer with open ~dalism at ed and it matters, other regard to Co~ rvices Dire~ ice access, parks was noted that s proposals and current City DeKnoblough advised that if more areas be a need for maintenance and ~ed. Security staffing at Riverside Park · k would not be completed within the next g the duties of the animal control at various park sites and for other security ~ose related to animals. funds h~ ,s a consE ;d when ¢ ;en ouncil to alert local realtors that the City is interested in ace areas become available. It was noted by staff that or grant matching funds in Fund 699. Councilme proposed in Smith recommended an additional $20,000, in addition to what is draft budget, be allocated towards a grant writer. that $6,000 is allocated from the budget to cover a Planning stipend for one year, or $50 per meeting. followed with regard to the Planning Commission's duties and its important role in matters affecting the community. Regular Adjourned Meeting June 25-26, 2002 Page 11 of 12 Motion carried by the following roll call vote: AYES: Councilmember Larson, Smith, Baldwin, and Mayor Ashiku. NOES: Councilmember Libby. ABSTAIN: ~ne. ABSENT: None. M/S Baldwin/Ashiku to allocate $68,0000 for a new lineman position or the Public Utilities Department from the interest earned. Discussion followed with regard to keeping up with necessary Electric Department and the need for another lineman. M/S Baldwin/Ashiku amending the motion that it be Utilities Director to determine whether funding should consultant, or whatever is most needed. Motion ca~ M/S Baldwin/Larson to increase funding by the Publ ..... a lineman position, ,,, ii~i?~'' ~y unanimous consent ,:.~:ii~ii~ii!ii?? a gra~ ter consultant. Discussion followed and it was noted by staff that matching grant funds. already in the budget for M/S Baldwin/Larson amending grant writer or matching fund= budget. A brief discussion followed with motion that funding of~I to the $50,000 air for a nated in the Motion carried by the following roll Libby, Baldwin. uncilmember Larson, Smith, None. ABSENT: None. M/S abatem~ B; AB~ General Fund for code enforcement ': AYES: Councilmember Larson, Smith, )uncilmember Libby. ABSTAIN: None. M/S Baldwin/l Drainage a~ ember La Libb~ N: Nc g $247,000 for the Public Works Projects of the Cleveland Orr Creek Projects, carried by the following roll call vote: AYES: Baldwin, and Mayor Ashiku. NOES: Councilmember ENT: None. M/S budget for Councilm~ Libby. AB,~ ~ Resolution 2002-47, approving the 2002-2003 fiscal year of Ukiah as amended, carried by the following roll call vote: AYES: Larson, Smith, Baldwin, and Mayor Ashiku. NOES: Councilmember N: None. ABSENT: None. no further business, the Ukiah City Council meeting was adjourned at 9:27 M e Ulvila, City Clerk Regular AdjoUrned Meeting June 25-26, 2002 Page 12 of 12 MEMO TO: FROM: Honorable Mayor and City Councilmembers City Clerk Marie Ulvila ~/,,z'~~.~2~.;~.~j SUBJECT: City Council Meeting Minutes: June 25-26, 2002 (Budget Hearings) DATE: August 2, 2002 The draft minutes of the June 25-26, 2002 Budget Hearings of the City Council will be distributed to Council on Monday, August 5, 2002. Memos: CC080202 - Minutes 4b M]:NUTES OF THE UK]:AH C]:TY COUNCI'L REGULAR~MEETTNG WEDNESDAY, JULY 17, 2002 The Ukiah City Council met at a Regular Meeting on July 17, 2002, the had been legally noticed and posted, at 4:00 p.m. in the Civic Center Co 300 Seminary Avenue, Ukiah, California. Roll was taken Councilmembers were present: Larson, Smith, Libby, Baldwi~ (arrived at 4:40 p.m. Staff present: Customer Service Su Utilities Director Barnes, Community Services Director lobloL Manager Fierro, Risk Manager/Budget Officer Harris, City, Ho~ Attorney Johnson, Accounting Manager McCann, Sangiacomo, Public Works Deputy Director Sea ning Deputy City Clerk Riley. liku Acting Supervisor Stump, an( 2. PLEDGE OF ALLEG]:ANCE Vice-Mayor Baldwin led the Pledge of Allegiance. 1 RECREATI:ON AND The Mayor and City Council based on the applications prior to the meeting that interview as a result of a medical e ]:NTERVI'EW OF APPLI'CANTS FOR AND ~ddressed the intervi~ d. ng questions ~ncil was informed unable to attend his Mayor AshJku arrived at the meetin~ p.m. 4. PRE: 4a. Icial M; Nanl re compliance w Jtious. The ~e City fro~ by Nancy Jones, Public Management (PFM), provided an annual Ms. Jones reported that the portfolio is in law, and is pos~' :ioned shorter in terms of maturity in order to be on high-quality, diversified investments, in hopes that that will of the stock market's post-September ! 1th activity. ;NTATII Mark Larose, President of Ukiah Valley Medical Center ., President of Ukiah Valley Medical Center, reported regarding the opportunities of the hospital, which serves approximately 68,000 people. over 500 people, and has been increasing compensation by about last two years, not including benefits. Because of the burden of Medicare Iow unemployment levels, and a lack of available "executive" type housing, Valley Medical Center is experiencing difficulties attracting and retaining ns, and thus can not offer many services that are desired by the public. Regular Meeting July 17, 2002 Page 1 of 9 Nonetheless, the hospital is making efforts to reduce their debt and improve their facilities. 5. APPROVAL OF MTNUTES 5a. Re0ular Meetincj of 3une 19, 2002 M/S Larson/Smith approving the Regular Meeting Minutes of .1un presented, carried by the following roll call vote: AYES: Libby, Baldwin, and Mayor Ashiku. NOES: None. ABSENT: None.. as 5. APPROVAL OF MTNUTES 5b. 3oint .lune 25, 2002 M!S Smith!Larson approving the 3oint presented, carried by the following roll call vote: Libby, Baldwin, and IVlayor Ashiku. NOES: Non SENT: District 25, 2002, a~ Larson, ABSTATN: None. 6. RT~iHT TO APPEAL Mayor Ashiku read the appeal process. 7. CONSENT CALENDAR M/S Smith/Larson a a. Approved Disbursements b. Received Report of the From Republic Electric in the c. Received Report to City Council Ukiah Municipal Swimming Pools $6,915.48; d. Receive~ e. Acce as C S No. of of Su lete for and Auth( ~ugh e of the Consel ~2; r as follows: Repair Services E¢ Iorine Tablets for the ~nt in the Amount of ;ed Equipment; vd. Remediation, Phase 1 Project, of Notice of Completion with County Motion carn ,, Baldwin, following ro vote: AYES: Councilmembers Larson, Smith, ~yor Ashiku. NOES: None. ABSTATN: None. ABSENT: None. 1 No one forward Iress Council. iENDA ]:TEMS gm ;HED BI ~1 (:iti of Ukiah Sidewalk Construction Reimbursement Program lic Works Director Rick Seanor advised that the City Attorney has led a few changes to the draft resolution, and outlined those changes for the identified in the Staff Report. Regular Meeting July 17, 20O2 Page 2 of 9 Councilmember Libby commented that she did not vote in favor of the resolution at the 3une 19 meeting, even though the resolution indicates she did. She approves of the resolution in theory, but would prefer to see it approached as a neigh ,od beautification plan, rather than a pedestrian safety issue. She inquired possibility of abuse of the program, where a homeowner might reimbursement instead of 50%, and expressed concern that the indicates that the program would improve homeowners' values, an this is the City's responsibility. brochure that Councilmember Larson remarked that increased effects of the program, and helps "sell" to owners the n~ Additionally, adjacent values would be increased as community's. He does not believe that abuse of this lues payin ~m is Iii ly. one y, the entire HIS Smith/Larson adopting revised Resol No. Homeowners' Sidewalk Construction Reiml roll call vote: AYES: Councilmembers Larson, Smith, Councilmember Libby. ABSTA]:N: None. ABSENT: None. Establishing the by the following Mayor Ashiku. NOES: 9. ;HED BI 9b. Business Code the Planning Director Stump explai Construction, would like to address ti' ~n Inc. to Address :il t the Roof-Top :he Ukiah Municipal President of Rainbow Mr. If of his that the ~rs on of his busin~ He beli sign is well disagreed with Council's decision violation of the City's sign ordinance. but is not being executed fairly. ordinance, ti" be ap and Mr. Richardson that under the sign variance process through which Rainbow Construction's banners Ma, banners remi le roof Jncil that three Councilmembers had voted that the gns, and therefore violate the existing sign ordinance. Council ag sign to maintain their previous ruling that the banners are in violation of the PI ;HED BI · Revised Nuisance Ordinance ~1 Director Stump advised that Council has already reviewed a draft of this ~nce, and staff is now bringing it back to Council for further review and discussion. Regular Meeting July 17, 2002 Page 3 of 9 The scope of the draft Nuisance Ordinance. has been limited to commercial properties only at this time, which is reflective of the complaints staff has received from the public. Councilmember Smith relayed the concerns of one of his constituents to ti explaining that several of the terms in the ordinance are ambiguous and st reported that there is concern regarding uniform application of the ordi Councilmember Libby explained that she is in favor of needed, and wishes to address issues of blight, but is philosop nuisance ordinance. if Planning Director Stump replied that the intent of simplify and consolidate the existing sections of the by staff and the public. Ordinance was to for easier referen( Mayor Ashiku opened the discussion for William French, 756 S. Oak, believes that a Nuisance the situations with the Palace Hotel and the old Fosters confusing to try to go gh ttire list of codes, and the current laws is the most im nce could have prevented that it is ~forcement of Paul Andersen, 309 timeline for remedy has been set is simply restating what already jurisdiction it is to enforce these secti, explai enfo~ it. code. nderstanding that no believes that this process He inquired as to whose Mayor A~hi audience officer thi year. ity Council funded a code enforcement noise remarked that she is very concerned about at the Alex Thomas Plaza area. Manager · mits for explained that the Police Department is now receiving copies she hopes to resolve the problem in this way. Joy supported of the Main Street Program, on behalf of the Board, creation of the ordinance. Council di~ and the de followed regarding possible timeframes for remedy of violations to focus on the downtown area. br imber Libby was opposed to the term "nuisance", and requested that staff ~rnative titles back to the Council. Regular Meeting July 17, 2002 Page 4 of 9 Planning Director Stump agreed to clarify terms where possible, list the applicable sections of the Municipal Code, and generate alternative titles for the ordinance. 9. UNF:[N:[SHED BUSZNESS 9d. Discussion and Update Reaardino Skateoark Protect Community Development Director DeKnoblough advised that applications for a skateboard park have been denied; however, the hold Skateboard Committee meetings each month. Soil tests the proposed Low Gap site, and concerns are being heard from ne~( the site is still considered a primary location, due to its number of skaters. Mr. DeKnoblough reported that a se parcel on Clay Street, adjacent to the Grace Hudson feels the skateboarders and their families would neighbors. ,nt grant" to on the gre~ purchase Sun House Guild addition and goo( City Manager Horsley advised that the Ci Station to pay for the Clay Street parcel. She repo~ plans for the North Fire Station. Horsley recommendeC Street parcel through the sale of the North Fire Station, uti donation for construction, and al the Skatepark Cc funds necessary. ling the North Fire the City has no current City purchase the Clay ~0 anonymous additional Vice-Mayor Baldwin roval Councilmember Libby supportd impacts on the Museum. She for the Clay she parks or Iley Cultural :k on land, but foras in ' , but wants to address the of Fire Station property to pay prefer the money be used to upgrade City ation Center. She would approve of a the City should pay for property Ma, like to see erty and purchase the Clay Street parcel, and would pedite the process. He explained that this is really an exchange of the City is not losing an asset. be a ,r Baldwi that the purchase of the Clay Street property would if a skatepark were not constructed there. proposal. Larson and Smith voiced their support of the City Manager's of Resolution Makino A==ointments tO the Airport Tnvestment and llf and PI; ' ~mmission Regular Meeting July 17, 2002 Page 5 of 9 Nomination by Libby/Seconded by Smith to nominate Jim Mulheren to the Planning Commission, carried by the following roll call vote: AYES: Smith, Libby, NOES: Larson, Baldwin. ABSTATN: None. ABSENT: None. Nomination by Smith/Seconded by Larson to nominate Meb the Planning Commission, carried by the following roll call vote: AY Larson, Libby, Baldwin, Ashiku. ABSTATN: None. ABSENT: None. to Nomination by Larson/Seconded by Baldwin to nomi~ Planning Commission, failed to pass by the following Baldwin. NOES: Smith, Libby, Ashiku. ABSTATN: None. ~te 3 'uden to vote Nomination by Larson/Seconded by Ashiku the Planning Commission, carried by )mina Kathleen Edwards ~nsus of :il. Nomination by Libby/Seconded by Baldwin to Commission, carried by the following roll call vote: NOES: Larson. ABSTATN: None. ABSENT: None. Bill Beard to the Airport Libby, Baldwin, Ashiku. Nomination by Ashiku/Se, Investment Oversight Smith, Libby, Baldwin, None. Smith to nominat ite Hill to the following roll AYES: Larson, None. Nomination by Smith/ the Women's Golf Club re carried by the roll call NOES: ABSENT to Shirley Ann Dietrich, as Parks, , and Golf Commission, : Larson, Smith, Libby, Baldwin, Ashiku. Ni the AYE~ None. by th to nominate Frederick Koeppel to )n, carried by the following roll call vote: ~iku. NOES: None. ABSTATN: None. ABSENT: pa a nomination to the Parks, Recreation, and Golf n/Seconded by Ashiku to nominate Melody Ann Valles to reation, and Golf Commission, carried by the following roll call vote: Libby, Baldwin, Ashiku. NOES: None. ABSTATN: None. ABSENT: Ai P~ Larson, adopting Resolution 2003-01, Making appointments to the ~mmission, ]nvestment Oversight Committee, Planning Commission, and the Recreation, and Golf Commission; carried with amendment by the following roll Regular Meeting July 17, 2002 Page 6 of 9 call vote: AYES: Councilmember Larson,'Smith, Libby, Baldwin, and Mayor Ashiku. NOES: None. ABSTAIN: None. ABSENT: None. Councilmember Libby requested a Point of Order regarding the She feet that it is unfair for applicants to not be informed that the appoint an applicant to a commission he/she had not applied for. A brief discussion followed, whereupon Council directed staff to regarding the appointment process, which clearly states that the right to appoint applicants to commissions other than those ti ied for. 10. NEW BUSZNE$$ lOb. ',.A. Utilize Public Benefit Funds Customer Service Supervisor Archibald benefit funds programs and explained that extremely beneficial to a large number of Ukiah famili Eliqible to the various public iprogram has been Vice-Mayor Baldwin voiced his support of the program C.A.R.E.S. program eligibility, increasing subsi( $20 for other eligible eligibility to be d, Federal Poverty :Income tmount spent to $2000. increase the seniors and ied on 160% of :levision advertising Councilmember Larson agreed increased, as the marketing results standards. indicate cee the marketing budget :here is a need to raise the ~marked that put yet, and more tY conservation program hasn't been needed. Ma~ Council's reco ~tions. in one month with new numbers based on 10c Finance Wastewate (connection' Alternatives for Wastewater Treatment Plant reported that there are several options for funding of the Plant design upgrades, including increased capital improvement and increased monthly rates. :u expressed that Ukiah's sewer rates are extremely Iow, and thought it creased connection fees might be used to compensate for the Iow rates. Regular Meeting July 17, 2002 Page 7 of 9 City Manager Horsley clarified that capital improvement fees are also extremely Iow, and perhaps Council would favor a combination of increased connection fees and increased monthly rates. Councilmember Larson expressed his concerns that under current law th are charged to apartment dwellers, as opposed to property owners income tenants, and inquired if it is possible'to structure sewer rates or ~ding lc scale. Finance Director Elton replied that this practice might be cost- the increased administrative burden. Iive as a of Vice-Mayor Baldwin suggested the need to radically soon as possible and work in a way to significantly other qualified projects. He inquired as to how the such a plan. fees for Iow-income and District might respond City Manager Horsley reminded Council limit this year, and some increases will be required in budget was at its iuture. Council discussion followed regarding the fact that th, Treatment Plant, and services District. Public Utilities Director Barnt to meet with representative for the discuss upcoming Sanitation Wastewater r Horsley and ber Smith, the issues before the 10. NEW BUS:INESS 1Od. Voti Confere City dvised that the es Annual Co California Cities' Annual elegate and alternate are needed for M/ Cot carried by th Baldwin, and Mi ng roll call NOES: Imember Smith as the delegate and voting at the League Annual Conference; AYES: Councilmember Larson, Smith, Libby, None. ABSTAIN: None. ABSENT: None. ::IL RIEl Iber La )rted that he hosted the recent Concert in Park and >mmittee meeting, where they discussed fundraising. He also group to the County Arts and Cultural Commission. This group is isory committees for different regions, developing an economic impact in the community, promoting IVlendocino County, and developing needs ;ments. This new group will meet 3-4 times per year. Cl Smith reported that he attended the Hain Street Board Meeting. Regular Meeting July 17, 2002 Page 8 of 9 Councilmember Libby reported that the Ukiah Valley Cultural and Recreation Center received just under $190,000 in private pledges, $500,000 grant from Coca-Cola, and will benefit from an Applebee's-sponsored fundraiser in .luly. Councilmember Baldwin reported that he met with 3erry Gall Treatment Plant, found his visit very informative, and encourages well. at so as Z2. CTTY MANAGER/CZTY CLERK REPORTS City Manager Horsley advised that the new water been changed to August 13, 7:00 pm. There is also meeting tomorrow in the Council Chambers for agencie 11:39 p.m.: Adjourned to sit as the Ukiah 11.40 p.m.: Reconvened. the :r Eel Bureau 11:40 p.m.: Adjourned to Closed 13. ~L0$ED SESSTON a. Conference with City Designated Repre Employee Organizal No action was taken in Candace Horsley, C Unit Reconvened at 11:45 pm. 14. TO :IL M There o further the adjourned at 12:00 a.m. Shannon Riley, City Clerk Regular Meeting July 17, 2002 Page 9 of 9 ITEM NO. 6a DATE: AUGUST 7, 2002 AGENDA SUMMARY REPORT SUBJECT: REJECTION OF CLAIM FOR DAMAGES RECEIVED FROM GABRIELLE JOHNSON AND REFERRAL TO JOINT POWERS AUTHORITY, REDWOOD EMPIRE MUNICIPAL INSURANCE FUND The claim from Gabrielle Johnson was received by the City of Ukiah on July 22, 2002 and alleges damages related to at trip and fall on State Street near Talmage on June 18, 2002. Pursuant to City policy, it is recommended the City Council reject the claim as stated and refer it to the Redwood Empire Municipal Insurance Fund (REMIF). RECOMMENDED ACTION' Reject Claim For Damages Received From Gabrielle Johnson And Refer It To The Joint Powers Authority, Redwood Empire Municipal Insurance Fund. ALTERNATIVE COUNCIL POLICY OPTIONS: Alternative action not advised by the City's Risk Manager. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Yes Claimant Michael F. Harris, Risk Manager/Budget Officer Candace Horsley, City Manager 1. Claim of Gabrielle Johnson, pages 1-2. r,,,:asrco02 Candace Horsley, City Mlager 0807CLAIM NOTICE OF CLAIM AGAINST THE CITY OF UKIAH~.CALIFORNIA 27tis claim mart be presented, as prescribed by Parts $ and 4 of Division 3.6, of Titfe 1, California, by the claimant or by a person acting on his/her behalf. RETURN COMPLETED FORM TO: CITY OF UKIAH Arm: City Cl~rk 300 S~inary Avenue Ukiah, CA 95482 1. CLAIMANT'S NAME: Gabrielle Johnson o , CLAIMANT'S ADDRESS: 19 B Cherry Court Number/Street and/or Post Office Box Ulciah CA 95482 City State Zip Code PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE SENT: Thomas F. Johnson, Attorney at Law 3/amc 525 South Main Street, Suite B Number/Street and/or Post O~ce Box Uldah CA City &ate 4. DATE OF THE ACCIDENT OR. OCCURKENCE: June 18, 2002 (707) 462-1907 95482 5. PLACE OF ACCIDENT OR OCCT. JR.RENCE: State Street Near Talmage . GENERAL DESCRIPTION OF THE ACCIDENT OR OCCURRENCE: The ciW's water meter was set approximately six inches below ground level in an asphalted walkway in front of the Rodeway Inn without protection or notification to users of the walkway, Due to the negligent design and construction and installation of ~at work of improvement, plaintiff stepped into the hole and broke her ankle and leg and tore ligaments in her ankle. , NAME(S), if known, OF A_NY PUBLIC EMPLOYEE(S) ALLEGEDLY CAUSING THE INJURY OR LOSS: Unknown WITNESS(ES), if known (optional): a. Iim Switzer Address Telephone b. 2~14-15 year old girls whose names are unlcnown c. Manager of Rodeway Inn saw claimant after accident d..Diane Singleton, manager of Allied Cash Advances in Eureka saw claimant after accident e. City of Ukiah Ambulance and Fire personnel f. Bill Hoomal, Ukiah Valley Medical Care, 1165 So. Dora, Suite F2 (707) 462-6435 DOCTOR(S)/HOSP~(S), if ally, WHERE ~ WAS TREATED: Nam~ d ddress Telephone a. Ace Barash, UVMC, 275 Hospi~! Drive, Ukiah~ CA 95482, (707) 462-3111 10. b. Kenneth Hoek, 236 Hospital Drive, Ukiah, CA 95482, c. CiW of Ukiah Ambulance, Ci_ty Nall~ Uldah, CA 95482, (707) 462-19,!.4 (707) 463-6200 GE2qERAL DESCRIFrION OF THE INDEBTEDNESS, OBLIGATION IN~Y, DAMAGE OR LOSS so far as it may be known at the time of presentation of the Claim: ..As of this time there are; ambulance bills, hospitals bills, doctors bills, physical therapy and additional future medical and other related expenses. The totals are unknown to us at this time. In addition the broken ankle and leg and torn ligaments have resulted in a great deal of pain suffered. '~ 11. STATE THE AMOUNT CLAIMED if the totals less than ten thousand dollars ($10,000) as of the date of presentation of the claim, including the estimated mount of any prospective injury, damage or loss, insofar as it may be known at the time of the presentation of the claim, together with the basis of computation of the mount claimed (for computation use #12 below). However, if the mount claimed exceeds ten thousand dollars ($10,000), no dollar amount shall be included in the claim. However, it shall indicate whether the claim would be a limited civil case (CCP § 85). AMOUNT CLAIMED SIn excess of the minimum jurisdiction for superior court unlimited ' action ie more then $25,000. 12. THE BASIS OF COMPUTING THE TOTAL AMOUNT a. Damages incurred to date: Expenses for medical/hospital care: Loss of earnings: Special damages for: General damages: b. Estimated prospective damages as far as known: Future expenses for medical and hospital care: Future loss of earnings: Other prospective special damages: Prospective general damages: CLAIMED IS AS FOLLOWS: $ Unknown $ Unknown $.Unknown $...Unlmown $ Unknown $. Unknown $..Unknown $ Unknown $ Unknown $,Unknown $ Unknown $ Unknown This claim must be signed by the claimant or by some person on his/her behalf. A claim to cause of action for death or tbr injury to the person or to personal property or growing crops shall be presented not later than six (6) calendar months or 182 days aiter the accrual of the cause of action, whichever is longer. Claims relating to any other causes of action shall be presentec~,n~t later than one (1) year after accrual of the cause of action. ' Received in the Offi~ of the City Clerk this Day of ITEM NO. DATE: 6b August 7, 2002 AGENDA SUMMARY REPORT SUBJECT' NOTIFICATION TO THE CITY COUNCIL REGARDING THE EMERGENCY PURCHASE OF REPAIR PARTS FOR INFLUENT GRINDERS FROM JWC ENVIRONMENTAL FOR THE SUM OF $27,101.36 Recently, staff at the wastewater treatment plant discovered that the cutters on the influent grinders were badly worn and in need of replacement. It is absolutely necessary that these grinders are fully operational. JWC Environmental, the sole source supplier for this product, quoted a price of $27,101.36 plus shipping for these parts. Necessary funds were transferred into Account Number 612.3580.302.000 for this purchase and expended in Fiscal Year 2001/02. Since this was an emergency purchase, a Purchase Order was issued to JWC Environmental for this amount. Based on our purchasing policies, we are giving the City Council the required notification of this action. RECOMMENDED ACTION: Receive and file report regarding the emergency purchase of the influent grinder parts from JWC Environmental for the sum of $27,101.36 plus shipping. ALTERNATIVE COUNCIL POLICY OPTIONS' N/A Citizen Advised' Requested by: Prepared by: Coordinated with' Attachments' N/A Darryl L. Barnes, Director of Public Utilities George Borecky, Water/Sewer Operations Superintendent Candace Horsley, City Manager None Candace Horsley, C~ty I~1, anager ITEM NO. 6c DATE: Aueust ', 2002 AGENDA SUMMARY REPORT SUBJECT: AWARD OF BID FOR TWO-YEAR CONTRACT TO PRINT CITY NEWS LETTER TO SDN INC. For the past two years, staff has crafted the City newsletter, which is distributed to our 8,000 utility customers. If the city is going to continue to distribute the newsletter at least three times a year, it is now appropriate to award a long-term contract to an outside printer. It has been cumbersome to seek print bidders each and every time we complete the newsletter. Therefore, staff is requesting a contract for the printing of the newsletter to a qualified vendor for a two-year period. Staff completed an informal bid process with the results noted below: Printer Per Issue Cost Creative Workshop Econographics SDN Inc. Mountain Valley $2,440 (plus tax) 3,225 (plus tax) 2,387 (tax included) Declined to bid SDN Inc. has printed all of the newsletters over the past two years, with quality work and timely responses to meet our deadlines, and is the lowest bidder. It should be noted the bid does include an escalation clause that allows for increases based upon the cost of paper. At this time, it would be appropriate to award a two-year contract to SDN Inc. in accordance with their superior work and bid amount. RECOMMENDED ACTION: Award two-year contract to SDN Inc. for printing of city newsletter-- Ukiah City View, at a cost of $2,387 per issue ALTERNATIVE COUNCIL POLICY OPTIONS: Reject bids and give other directions to staff Citizen Advised: N/A Requested by: Prepared by: Coordinated with: Attachments: Albert T. Fierro, Assistant City Manag Candace Horsley, City Manager 1. Bids from vendors APPROVED: rnfh:ASRCityCouncil 2001:727 Candace Horsley, City I~nager F.O.B. TERMS ESTIMATED SHIPPING DATE 1959 ORIGINAL Eoo,o raphies 100 Carousel Lane Building One Ukiah, California 95482 707.485.1720 485.8340 fax email: econographics@pacific.net Printing Estimate June 24, 2002 Attention: Albert Fierro City of Ukiah Regarding: Printing of the Ukiah City V/ew newsletter description 11 x 17 news/etter pr/nts 4 co/or process 2 s/des prepress send your Publisher files electronically to a service bureau for an Epson color proof and negatives stock Coated matte 80# white text print 8000 copies 2 sided: process, 4 color bindery cut to 11 x 17 and fold to a letter for standard #10 envelope Prepress Specifications: Publisher files are acceptable. Please include with any work order a hard copy, pdf file and all fonts. EconoGraphics will supply you with an Epson proof. This proof is created soley from your electronic files. It is not a true laminate color match proof. misc please allow 10 working days from sign off of all color proofs. terms 50% deposit required for all process work, 50% net 30 days. quantity 8,000 pieces ( 1 issue ) $ 3225.00 p/us tax quantity 24,000 pieces (3 issues total ) $ 9500.OOp/ustax 06/24/2002 MON 07:55 FAX 707 468 7962 ESTIMATE CREATIVE WORKSHOP Customer Phone Contact Date 759 South State Street, Ukial~, Califomia 95482 (707) 468-0251 · FAX: 468-5763 · (800) 694-9999 o e-mail: creative@pacific.ne1: O []l,~ide [] oopy B D lside [;3 oopy B !-]1 side E! copy B COMMENTS ~.~ ~ sides ,~;?int [] 2 sides [] print [] 2 sides D print ITEM DESCRIPTION SiZE DUPLICATING [] Fold Co[~te. $ Cut/Trim $ Graphics type $ Camera Binclery: $. 0 Number E! Staple [] DHll I~ Velo [] Spiral D Lam. [] Heat E] Other Cover Print. $ [] 1 side E3 2 sides r'l 1 color Covor Paper $ )QUANTITY I [ QUANTITY TOTAL Unit Price ~, S. $ $ $ $ $ $ $. $ $ $ $ e3. ea.. e~. ea. e~. NOTES of changing paper cost;, estimate Is good for $0 days only..~alet ' I= not Inolud~d in above prloo~. Cw2 Item No. 6d Date: August 7, 2002 AGENDA SUMMARY REPORT SUBJECT: NOTIFICATION OF PURCHASE OF 17 SIX INCH MILLIKEN PLUG VALVES AND TWO WRENCH ARMS FROM THE T&T VALVE COMPANY IN THE AMOUNT OF $6,404.97 The plug valves associated with the piping on the #2 Anaerobic digester at the Wastewater Treatment Plant required replacement due to age (44 years) and a design problem with the existing valves that caused them to become inoperable when trash would lodge in the valve seats. Valve replacement must run concurrent with digester cleaning when the digester is empty. Bids were received from Frank Olsen Co., Familian Pipe, and T&T Valve Company. Frank Olsen Co. offered the same style valve as the old ones, which was rejected. Familian Pipe's bid of $5,971.37 was not taken since it is strictly a supplier and provided no service. T&T Valves bid was $6,404.97. T&T was awarded the bid because it had the valves in stock for immediate delivery and controller programming and troubleshooting valve actuator problems was included. T&T is also the company that recommended the Milliken valves as a solution to the digester valve problems. Neither supplier is located within Mendocino County RECOMMENDED ACTION: Receive and file Notification. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Prepared by: Coordinated with: Attachment: N/A Jerry Gall, Wastewater Treatment supervisor Candace Horsley, City Manager and Darryl L. Barnes, Director of Public Utilities None Candace Horsley, City I~anager AGENDA SUMMARY ITEM NO. 6e DATE: Au,qust 7, 2002 REPORT SUBJECT: APPROVAL OF EXTENSION OF CONTRACT WITH RUFF AND ASSOCIATES FOR ARCHITECTURAL SERVICES FOR THE CIVIC CENTER ADDITION IN THE AMOUNT OF $2O,443.O2 On December 20, 2000, the City Council approved a contract with Ruff and Associates for design of the addition to the Civic Center. Since the original building concept was discussed, revisions, including significant alterations to the faCade design requested by the Planning Commission, increased security and special ventilation systems for the evidence area, and structural redesign as a result of other design changes have increased the construction and design requirements of the project. As a result, the services provided by Mr. Ruff in order to complete the project design, develop full construction detail drawings, and continue to provide consulting through the construction period, will require an extension of his contract. The original contract approved by the Council was in the amount of $63,600. Mr. Ruff has submitted a proposal in the amount of $20,443.02, which includes $9,543.02 for the additional services provided to complete the construction detail documents and $10,900 for services through the completion of the project. As a general rule the standard fee for architectural services on comparable projects should be approximately 9%. This extension brings the total cost of architectural services for the addition to $84,043.02 or approximately 8.5% of the project total. Staff is recommending approval of the extension of the contract with Richard Ruff and Associates for architectural services in the amount of $20,443.02. RECOMMENDED ACTION: amount of $20,443.02. Approve extension of contract with Ruff and Associates in the ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine approval of contract extension requires further consideration and remand to staff with direction. 2. Determine approval of contract extension is inappropriate and do not move to approve. Citizen Advised: N/A Requested by: Larry W. DeKnoblough, Community Services Director Prepared by: Larry W. DeKnoblough, Community Services Director~u.t ~ Coordinated with: Candace Horsley, City Manager Attachments: 1. Prgl~al by Ruff and Associates for contract extension APPROVED: LB/Zip2 Candace Horsley, City I~anager Ruff2.Asr SERVICE ESTIMATE DATE: CLIENT: July 16, 2002 Larry DeKnoblough, City of Ukiah Director of Community Services 300 Seminary Avenue Ukiah, CA 95482 Extra work due to change of scope of original contract for construction documents for the 411 Clay Street Project. Total Due $ 9,543.02 Estimated Costs to complete the contract administration phase for a six-month period, with two (2) site/construction meetings per month. Estimated Hours Architect Drafting Clerical Support & Minutes 55 hours ~ $100/hour = $5,500.00 24 hours @ $65/hour = $1,560.00 96 hours ~ $40/hour = $3,840.00 Total: $10,900.00 TOTAL FOR EXTRA WORK PERFORMED AND ESTIMATED ADMINISTRATION SERVICES $ 20,443.02 AGREEMENT FOR ARCHITECTURAL SERVICES The Architect, Richard P. Ruff, will provide the Scope of Services stated in the Service Estimate above, and at the Compensation Rate estimated ($10,900). The City of Ukiah agrees to compensate the Architect for services, and to the following Terms of Service. TERMS OF SERVICE No Initial Paymem for the Estimated Scope of Services will be required to initiate this agreemem and to reserve the time required to complete the work covered by this agreement. Balance of Compensation: The balance of Compensation will be billed monthly with progress, or at the end of the work proposed, whichever should come first. Payment will be due upon receipt of invoice. Late Payments: Paymems will be considered late if not received within thirty (30) days of invoice. Late payments will be assessed interest at a rate of 18% / year, compounded monthly. Costs of Collection: All cost associated with collection of Compensation due and unpaid, including all legal services, will be paid by the City. Limit of Liability: The Architect's liability for errors or omissions in the Construction Documents and all related service, shall be limited to and not exceed the amount of compensation paid to the Architect for such service. Termination of Agreement: This Agreemem may be terminated by either party, should either party substantially fail to perform. For termination not the fault of the Architect, the Architect shall be compensated for all services performed to termination including reimbursable expenses. City of Ukiah: ~ ~ Date: AGENDA SUMMARY ITEM NO. 8a DATE: Auqust 7, 2002 REPORT SUBJECT: ADOPTION OF RESOLUTION DECLARING CITY OWNED PROPERTY LOCATED AT 1800 NORTH STATE STREET, ASSESSOR'S PARCEL No. 170-050-13, SURPLUS AND AUTHORIZATION OF THE CITY MANAGER TO PROCEED WITH APPRAISAL AND DISPOSITION PROCESS As directed, staff is returning to Council consideration of declaring the North Fire Station surplus property. Real property is considered surplus when it has been acquired by the City for various public uses, which have since been discontinued at the subject location and there is no foreseeable use by the City in the immediate future. The North Fire Station has been in minimal use by the City since the establishment of the Ukiah Valley Fire Protection District and the subsequent reduction of the City's fire service area. Since that time the City's Public Safety divisions utilized the apparatus bays for equipment maintenance and storage, Red Cross has leased the south portion for offices, and the temporary homeless shelter occupied the apparatus bays the last two years. (Continued on Parle 2) RECOMMENDED ACTION: After discussion determine 1800 North State Street to be surplus property, adopt resolution declaring the property as surplus and authorizing the City Manager to proceed with appraisal and disposition process. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Determine subject property requires further consideration and remand to staff with direction. 2. Determine property is not surplus and do not move to adopt resolution. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Mendocino County Chapter of the American Red Cross City Council Larry W. DeKnoblough, Assistant Redevelopment/Community Services Director Candace Horsley, City Manager 1. Draft Resolution 2. Assessor's Parcel map of 1800 North State Street ~ ,. APPROVED: Ca'ace Horsley, Manager LD/ZlP Surplus Property2.Asr The homeless shelter is under development at its new location and Red Cross, due to internal restructuring issues, is unable to financially support rent and utilities at the fire station and is seeking an alternative site. Staff has also reviewed the site with Fire Department command staff and due to existing agreements with the California Department of Forestry regarding its nearby Hensley Creek Station, as well as the stations distance from the general service area, the possibility of restoring the site's use as a fire station is improbable. In addition the cost of rehabilitating and upgrading the building to current codes and fire service needs is prohibitive. Staff believes the restoration of the site as a fire station or other use by the City is unlikely and is recommending the property be declared surplus. Should the Council concur with staff's recommendation and determine to adopt the resolution declaring the property surplus, several steps are required prior to offering the property for sale. The disposition process for surplus property requires the City to first ascertain the market value of the property through an appraisal. An appraisal had been completed for the property in 1997, however, due to the time since its completion, an update of that appraisal is in order. Once the appraisal is completed, the City is then required to send a written offer to sell or lease the property to the County or any joint powers authority which is duly authorized to assist the County or City in the development or operation of Iow and moderate income housing. The City is also required to offer the property for park development or to the school district for school facility construction or school open space. The City is not required to sell the property below market value to any of the above entities, however, it may do so based upon the finding that a proposed use provides a clear public benefit. After compliance with these requirements, the City may offer the property for sale through either a licensed real estate agent or open public bid. Final action regarding the sale of the property may only occur once the Council has considered the bids at a duly noticed public hearing. Attached to this report is the Resolution identifying the property and declaring it as surplus. Staff is recommending the Council adopt the resolution and authorize the City Manager to initiate the disposition process. ATTACHMENT # 1 RESOLUTION No. 2003- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH DECLARING ASSESSOR'S PARCEL NUMBER 170-050-13 SURPLUS PROPERTY WHEREAS, the City Council of the City of Ukiah periodically is required to identify and declare various properties under its ownership and having no foreseeable public use, as surplus; and WHEREAS, the City has determined that the property identified as Assessor's Parcel Number 170-050-13 has no foreseeable public use by the City; and WHEREAS, the City Council shall conduct a public hearing at its regularly scheduled meeting of October 2, 2002 at 7:00 p.m. for the purpose of receiving public input regarding the potential disposition of said property. NOW THEREFORE, be it resolved that the City Council of the City of Ukiah does hereby declare Assessor's Parcel Number 170-050-13, better known as the "North Fire Station" as surplus property and authorizes the City Manager to initiate the disposition process. PASSED AND ADOPTED AYES: NOES: ABSENT: ABSTAIN: ATTEST: Phillip Ashiku, Mayor Marie Ulvilla, City Clerk LD/Zipl Surplus Property.res of Yokoyo Honcho ~ohnson Troct Pcl.$ 154- 05 7 4.9 1.2e A -+ d~ 9 2390- 79 .;.qO'I'~.. 'I'his map wes prepared for ac~.~enl pu~ o-iv. lqo liabill~ t. assumed for the date del~,Mtod hereon. ® 0.44,4..+ ® 0. 63 A.-~ Plat MAP'] /V Assessor's Mop County of Mendocino, Go/if. March, 1969 ITEM NO. 9a AGENDA SUMMARY DATE: August 7, 2002 REPORT SUBJECT: DISCUSSION AND DIRECTION CONCERNING THE JOINT CITY COUNCIL - PLANNING COMMISSION MEETING ON AUGUST 21, 2002 SUMMARY: The City Council recently scheduled the annual joint meeting with the Planning Commission for 5:00 p.m. to 6:30 p.m. on August 21st. Traditionally, this meeting has focused on the status of the General Plan implementation program, broad planning issues, and the working relationship between the Council and Commission. Staff suggests that this year's meeting follow this general format, but with a little more specificity because of the short timeframe established for the discussions. The Planning Commission recently discussed possible topics, agreed with the traditional format, and added a few suggestions. This Agenda item is intended to provide the Council with an opportunity to identify the topics for discussion at the meeting. Attached is a draft Agenda for the meeting that includes discussion topics suggested by Staff and the Planning Commission. RECOMMENDED ACTION: Discuss and decide upon topics for discussion at the Joint City Council - Planning Commission meeting on August 21, 2002. ALTERNATIVE COUNCIL POLICY ACTION: N/A Citizen Advised: N/A Requested by: Department of Planning and Community Development Prepared by: Charley Stump, Director of Planning and Community Development Coordinated with: Candace Horsley, City Manager Attachments: Draft Agenda Candace Horsley, Cit~Manager CITY OF UKIAH CITY COUNCIL- PLANNING COMMISSION SPECIAL JOINT MEETING WEDNESDAY, AUGUST 21, 2002 5:00 pm to 6:30 pm NEW BUSINESS 1. General Plan Implementation: Annual Report and 2002-03 Projects 2. Housing: Infill and up / mixed-use / annexation /infrastructure 3. Code Compliance: Developing a Philosophy 4. Discussion of ways to improve the City Council- Planning Commission working relationship ATTACHMENT NO. 1 AGENDA SUMMARY ITEM NO 9b. DATE' August 7, 2002 REPORT SUBJECT: ADOPTION OF RESOLUTION OF INTENTION AND INTRODUCTION OF ORDINANCE AUTHORIZING FOURTH LEVEL 1959 SURVIVOR BENEFITS - POLICE UNIT In the Police Unit Memorandum of Understanding approved by City Council May 3, 2002, the City agreed to amend the Police Unit PERS Contract to provide for Government Code Section 21574, thereby increasing Police PERS member survivor benefits from the Third to Fourth Level, and more than doubling the existing survivor benefit. As with the Third Level Survivor Benefit, the assets and liabilities of the public agencies are pooled for the Fourth level. When a group contracts for the Fourth level, the unfunded liability and five years of normal cost, both at the Fourth Level, must be paid. For groups moving from the Third to Fourth level, assets are allocated in accordance with a formula based on the number of active members, length of time in the current level pool, the Accrued Liability at the current level and the current level pool's total funded ratio. Agencies are allowed to amortize this unfunded liability over a period of five years and pay five annual payments of Normal Cost plus the amortization payment. Disclosure of the cost for this Contract Amendment is required by Government Code Section 7507, which is as follows: 1.) Annual Employer Normal Cost (first year only) $ 1,680 2.) 5-Year Amortization of Unfunded/Excess Liability Payment $ (1,543) 3.) Employer Cost Each Year for the Next Five Years $ 205 The employer normal cost rate is $5.00 per active member, per month. The cost to employees will remain at $2.00 per month ($0.93 bi-weekly). (Continued on Page Two) RECOMMENDED ACTION: , . Adopt Resolution of Intention to Approve an Amendment to Contract Between the Board of Administration of the Public Employees' Retirement System and the City Council of the City of Ukiah. Introduce by Title Only Ordinance Authorizing an Amendment to the Contract Between the City Council of the City of Ukiah and the Board of Administration of the California Public Employees' Retirement System. ALTERNATIVE COUNCIL POLICY OPTIONS: 1. Do not adopt resolution. 2. Refer to Staff for amendments. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A Melody Harris, Personnel Officer Candace Horsley, City Manager 1. Resolution of Intention to Amend The City of Ukiah PERS Contract to Provide Fourth Level 1959 Survivor Benefits to the Police Unit 2. Ordi~ce Authorizing Amendment to PERS Contract APPROVED: Candace ~orsley; Cit)/Manager 3:MOU~SR4thlevel Page Two Item No. 10-b Adoption of Resolution of Intention to Amend the City of Ukiah's PERS Contract A resolution to approve an amendment to our PERS contract is attached for the City Council's consideration and adoption. An ordinance is required to actually implement the amendment, and the first reading of the ordinance may be held at the same time the resolution is adopted. Adoption of the ordinance cannot be earlier than 20 days after adoption of the Resolution of Intention, with the effective date of the Ordinance being 30 days later. Staff recommends adoption of the Resolution for the Fourth Level of 1959 Survivor Benefit options and first reading of the Ordinance by title only. RESOLUTION OF INTENTION TO APPROVE AN AMENDMENT TO CONTRACT BETWEEN THE BOARD OF ADMINISTRATION CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL CITY OF UKIAH WHEREAS, the Public Employees' Retirement Law permits the participation of public agencies and their employees in the Public Employees' Retirement System by the execution of a contract, and sets forth the procedure by which said public agencies may elect to subject themselves and their employees to amendments to said Law; and WHEREAS, one of the steps in the procedures to amend this contract is the adoption by the governing body of the public agency of a resolution giving notice of its intention to approve an amendment to said contract, which resolution shall contain a summary of the change proposed in said contract; and WHEREAS, the following is a statement of the proposed change: To provide Section 21574 (Fourth Level of 1959 Survivor Benefits) for local police members only. NOW, THEREFORE, BE IT RESOLVED that the governing body of the above agency does hereby give notice of intention to approve an amendment to the contract between said public agency and the Board of Administration of the Public Employees' Retirement System, a copy of said amendment being attached hereto, as an "Exhibit" and by this reference made a part hereof. By: Presiding Officer Date adopted and approved (Amendment) CON-302 (Rev. 4/96) Title CalPERS EXHIBIT California Public Employees' Retirement System IIIHI III I AMENDMENT TO CONTRACT Between the BOard of Administration California Public Employees' Retirement System and the City Council City of Ukiah The Board of Administration, California Public Employees' Retirement System, hereinafter referred to as Board, and the governing body of the above public agency, hereinafter referred to as Public Agency, having entered into a contract effective August 1, 1962, and witnessed June 4, 1962, and as amended effective January 1, 1973, January 2, 1983 June 30, 1992, May 7, 1999 and November 8, 1999 which provides for participation of Public Agency in said System, Board and Public Agency hereby agree as follows: A, Paragraphs 1 through 12 are hereby stricken from said contract as executed effective November 8, 1999, and hereby replaced by the following paragraphs numbered 1 through 13 inclusive: . All words and terms used herein which are defined in the Public Employees' Retirement Law shall have the meaning as defined therein unless otherwise specifically provided. "Normal retirement age" shall mean age 55 for local miscellaneous members and age 50 for local safety members. . Public Agency shall participate in the Public Employees' Retirement System from and after August 1, 1962 making its employees as hereinafter provided, members of said System subject to all provisions of the Public Employees' Retirement Law except such as apply only on election of a contracting agency and are not provided for herein and to all amendments to said Law hereafter enacted except those, which by express provisions thereof, apply only on the election of a contracting agency. PLEASE DO NOT SIGN "EXHIBIT.ONLY" , . o . . Employees of Public Agency in the following classes shall become members of said Retirement System except such in each such class as are excluded by law or this agreement: ao Local Fire Fighters (herein referred to as local safety members); bo Local Police Officers (herein referred to as local safety members); C. Employees other than local safety members (herein referred to as local miscellaneous members). In addition to the classes of employees excluded from membership by said Retirement Law, the following classes of employees shall not become members of said Retirement System: NO ADDITIONAL EXCLUSIONS The percentage of final compensation to be provided for each year of credited prior and current service for local miscellaneous members shall be determined in accordance with Section 21354 of said Retirement Law, subject to the reduction provided therein for service prior to December 31, 1982, termination of Social Security, for members whose service has been included in Federal Social Security (2% at age 55 Full and Modified). The percentage of final compensation to be provided for each year of credited prior and current service as a local safety member shall be determined in accordance with Section 21362 of said Retirement Law (2% at age 50 Full). Public Agency elected and elects to be subject to the following optional provisions: a. Section 20042 (One-Year Final Compensation). bo Section 20965 (Credit for Unused Sick Leave). C, Section 21573 (Third Level of 1959 Survivor Benefits) for local miscellaneous members and local fire members only. d. Sections 21624, 21626 and 21628 (Post-Retirement Survivor Allowance). so Section 20516 (Employees Sharing Cost of Additional Benefits): Section 20042 (One-Year Final Compensation); Section 20965 (Credit for Unused Sick Leave); and Sections 21624, 21626 and 21628 (Post Retirement Survivor Allowance). , , 10. 11. "EXHIBIT ONLY" From and after January 2, 1983 the safety employees of Public Agency shall be assessed an additional 1% of their compensation for a total contribution rate of 10% pursuant to Government Code Section 20516. Section 21024 (Military Service Credit as Public Service), Statutes of 1976. go ho Section 20503 (To Remove the Exclusion of Employees Who Are Paid On An Hourly, Per Diem, Or Weekly Basis VVhile Being Employed On A Temporary Emergency or Seasonal Basis), Prospectively from November 8, 1999). .. o Section 21574 (Fourth Level of 1959 Survivor Benefits) for local police members only. Removal of the exclusion of "Employees Who Are Paid On An Hourly, Per Diem, or Weekly Basis While Being Employed On a Temporary, Emergency or Season Basis", pursuant to Section 20503, is declarative of agency's previous interpretation and does not mandate any new classes of employees into membership. Public Agency, in accordance with Government Code Section 20790, ceased to be an "employer" for purposes of Section 20834 effective on January 2, 1983. Accumulated contributions of Public Agency shall be fixed and determined as provided in Government Code Section 20834, and accumulated contributions thereafter shall be held by the Board as provided in Government Code Section 20834. Public Agency shall contribute to said Retirement System the contributions determined by actuarial valuations of prior and future service liability with respect to local miscellaneous members and local safety members of said Retirement System. Public Agency shall also contribute to said Retirement System as follows: ao Contributions required per covered member on account of the 1959 Survivor Benefits provided under Section 21573 of said Retirement Law. (Subject to annual change.) In addition, all assets and liabilities of Public Agency and its employees shall be pooled in a single account, based on term insurance rates, for survivors of all local miscellaneous members and local fire members. b° Contributions required per covered member on account of the 1959 Survivor Benefits provided under Section 21574 of said Retirement Law. (Subject to annual change.) In addition, all assets and liabilities of Public Agency and its employees shall be pooled in a single account, based on term insurance rates, for survivors of all local police members. Co A reasonable amount, as fixed by the Board, payable in one installment within 60 days of date of contract to cover the costs of administering said System as it affects the employees of Public Agency, not including the costs of special valuations or of the periodic investigation and valuations required by law. do A reasonable amount, as fixed by the Board, payable in one installment as the occasions arise, to cover the costs of special valuations on account of employees of Public Agency, and costs of the periodic investigation and valuations required by law. 12. Contributions required of Public Agency and its employees shall be subject to adjustment by Board on account of amendments to the Public Employees' Retirement Law, and on account of the experience under the Retirement System as determined by the periodic investigation and valuation required by said Retirement Law. 13. Contributions required of Public Agency and its employees shall be paid by Public Agency to the Retirement System within fifteen days after the end of the period to which said contributions refer or as may be prescribed by Board regulation. If more or less than the correct amount of contributions is paid for any period, proper adjustment shall be made in connection with subsequent remittances. Adjustments on account of errors in contributions required of any employee may be made by direct payments between the employee and the Board. B. This amendment shall be effe.~ive on the~ BOARD OF ADMINISTRATION ~-" PUBLIC EMPLOYEES' RETIR~,/iENT SYSTEM BY .~"~'"'~4~ KENNETH W. MARZlO _N~HIEF ACTUARIAL & EMPLO_~ SERVICES DIVISION PUBLIC EMPLOYEE_~;~ETIREMENT SYSTEM AMENDMENT PERS-CON-702A (Rev. 8\96) day of CITY COUNCIL ~'" CITY OF UKIAH BY PRESIDING OFFICER Witness Date ,~ Attest: Clerk~",v ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF UKIAH AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES[] RETIREMENT SYSTEM. The City Council of the City of Ukiah does hereby ordain as follows: SECTION 1 That an amendment to the contract between the City Council of the City of Ukiah and the Board of Administration, California Public Employees' Retirement System is hereby authorized, a copy of said amendment being attached hereto, marked Exhibit, and by such reference made a part hereof as though herein set out in full. SECTION 2 The Mayor of the City of Ukiah is hereby authorized, empowered, and directed to execute said amendment for and on behalf of said Agency. SECTION 3 This Ordinance shall take effect thirty (30) days after the date of its adoption, and prior to the expiration of 10 days from the passage thereof shall be published as required by law in the Ukiah Daily Journal, a newspaper of general circulation, published and circulated in the County of Mendocino and thenceforth and thereafter the same shall be in full force and effect. Introduced by title only on August 7, 2002, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: Passed and adopted on September 4, 2002, by the following roll call vote: AYES: NOES: ABSTAIN: ABSENT: ATTEST: Philip Ashiku, Mayor Marie Ulvila, City Clerk 3:~per\pers4thlevel.ord CalPERS EXHIBIT California Public Employees' Retirement System AMENDMENT TO CONTRACT Between ~he Board of Administration California Public Employees' Refiremem System and ~he City Council City of Ukiah The Board of Administration, California Public Employees' Retirement System, hereinafter referred to as Board, and the governing body of the above public agency, hereinafter referred to as Public Agency, having entered into a contract effective August 1, 1962, and witnessed June 4, 1962, and as amended effective January 1, 1973, January 2, 1983 June 30, 1992, May 7, 1999 and November 8, 1999 which provides for participation of Public Agency in said System, Board and Public Agency hereby agree as follows: Ao Paragraphs 1 through 12 are hereby stricken from said contract as executed effective November 8, 1999, and hereby replaced by the following paragraphs numbered 1 through 13 inclusive: . All words and terms used herein which are defined in the Public Employees' Retirement Law shall have the meaning as defined therein unless otherwise specifically provided. "Normal retirement age" shall mean age 55 for local miscellaneous members and age 50 for local safety members. , Public Agency shall participate in the Public Employees' Retirement System from and after August 1, 1962 making its employees as hereinafter provided, members of said System subject to all provisions of the Public Employees' Retirement Law except such as apply only on election of a contracting agency and are not provided for herein and to all amendments to said Law hereafter enacted except those, which by express provisions thereof, apply only on the election of a contracting agency. PLEASE DO NOT SIGN "EXHIBIT ONLY" . Employees of Public Agency in the following classes shall become members of said Retirement System except such in each such class as are excluded by law or this agreement: a. Local Fire Fighters (herein referred to as local safety members); b. Local Police Officers (herein referred to as local safety members); C. Employees other than local safety members (herein referred to as local miscellaneous members). . In addition to the classes of employees excluded from membership by said Retirement Law, the following classes of employees shall not become members of said Retirement System: NO ADDITIONAL EXCLUSIONS . The percentage of final compensation to be provided for each year of credited prior and current service for local miscellaneous members shall be determined in accordance with Section 21354 of said Retirement Law, subject to the reduction provided therein for service prior to December 31, 1982, termination of Social Security, for members whose service has been included in Federal Social Security (2% at age 55 Full and Modified). . The percentage of final compensation to be provided for each year of credited prior and current service as a local safety member shall be determined in accordance with Section 21362 of said Retirement Law (2% at age 50 Full). . Public Agency elected and elects to be subject to the following optional provisions: a. Section 20042 (One-Year Final Compensation). b. Section 20965 (Credit for Unused Sick Leave). C, Section 21573 (Third Level of 1959 Survivor Benefits) for local miscellaneous members and local fire members only. d. Sections 21624, 21626 and 21628 (Post-Retirement Survivor Allowance). e. Section 20516 (Employees Sharing Cost of Additional Benefits): Section 20042 (One-Year Final Compensation); Section 20965 (Credit for Unused Sick Leave); and Sections 21624, 21626 and 21628 (Post Retirement Survivor Allowance). . o 10. 11. DO NOT SIGN "EXHIBIT ONLY" From and after January 2, 1983 the safety employees of Public Agency shall be assessed an additional 1% of their compensation for a total contribution rate of 10% pursuant to Government Code Section 20516. Section 21024 (Military Service Credit as Public Service), Statutes of 1976. g, Section 20503 (To Remove the Exclusion of Employees Who Are Paid On An Hourly, Per Diem, Or Weekly Basis While Being Employed On A Temporary Emergency or Seasonal Basis), Prospectively from November 8, 1999). h. Section 21574 (Fourth Level of 1959 Survivor Benefits) for local police members only. Removal of the exclusion of "Employees Who Are Paid On An Hourly, Per Diem, or Weekly Basis While Being Employed On a Temporary, Emergency or Season Basis", pursuant to Section 20503, is declarative of agency's previous interpretation and does not mandate any new classes of employees into membership. Public Agency, in accordance with Government Code Section 20790, ceased to be an "employer" for purposes of Section 20834 effective on January 2, 1983. Accumulated contributions of Public Agency shall be fixed and determined as provided in Government Code Section 20834, and accumulated contributions thereafter shall be held by the Board as provided in Government Code Section 20834. Public Agency shall contribute to said Retirement System the contributions determined by actuarial valuations of prior and future service liability with respect to local miscellaneous members and local safety members of said Retirement System. Public Agency shall also contribute to said Retirement System as follows: ao Contributions required per covered member on account of the 1959 Survivor Benefits provided under Section 21573 of said Retirement Law. (Subject to annual change.) In addition, all assets and liabilities of Public Agency and its employees shall be pooled in a single account, based on term insurance rates, for survivors of all local miscellaneous members and local fire members. bo Contributions required per covered member on account of the 1959 Survivor Benefits provided under Section 21574 of said Retirement Law. (Subject to annual change.) In addition, all assets and liabilities of Public Agency and its employees shall be pooled in a single account, based on term insurance rates, for survivors of all local police members. C. A reasonable amount, as fixed by the Board, payable in one installment within 60 days of date of contract to cover the costs of administering said System as it affects the employees of Public Agency, not including the costs of special valuations or of the periodic investigation and valuations required by law. d. A reasonable amount, as fixed by the Board, payable in one installment as the occasions arise, to cover the costs of special valuations on account of employees of Public Agency, and costs of the periodic investigation and valuations required by law. 12. Contributions required of Public Agency and its employees shall be subject to adjustment by Board on account of amendments to the Public Employees' Retirement Law, and on account of the experience under the Retirement System as determined by the periodic investigation and valuation required by said Retirement Law. 13. Contributions required of Public Agency and its employees shall be paid by Public Agency to the Retirement System within fifteen days after the end of the period to which said contributions refer or as may be prescribed by Board regulation. If more or less than the correct amount of contributions is paid for any period, proper adjustment shall be made in connection with subsequent remittances. Adjustments on account of errors in contributions required of any employee may be made by direct payments between the employee and the Board. B. This amendment shall be effe~ive on the~ BOARD OF ADMINISTRATION O-~'' PUBLIC EMPLOYEES' RETIR~4ENT SYSTEM KENNETH W. MARZIO~HIEF ACTUARIAL & EMPLO~ SERVICES DIVISION PUBLIC EMPLOYE(~ETIREMENT SYSTEM AMENDMENT PERS-CON-702A (Rev. 8\96) day of CITY COUNCIL CITY OF UKIAH BY PRESIDING OFFICER Witness Date ~(~~"~ Attest: Clerk<~'"'*