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HomeMy WebLinkAbout2002-08-21 Packet - Special (2)ITEM NO. 3a DATE: August 21,2002 AGENDA SUMMARY REPORT SUBJECT: PRESENTATION BY BARBARA EVERSOLE REGARDING USE OF TRAIN DEPOT BUILDING Ukiah resident, Barbara Eversole, will be making a presentation to the City Council with regard to options for use of the train depot located on Perkins Street. Mrs. Eversole proposes that the" Senior Center work to establish a Visitor Center to be located in the train depot on Perkins Street." She will discuss her proposal further with Council at the City Council meeting. RECOMMENDED ACTION: Receive presentation. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Barbara Eversole Barbara Eversole Marie Ulvila, City Clerk Candace Horsley, City Manager 1. Letter to City Council from Barbara Eversole 2. Letter to Max Bridges from Barbara Eversole APPROVED: Candace Horsley, City Manyger ASR: Eversole-train depot ATTACHMENT / August 8, 2002 CITY OF UKIAH CITY CLERK'S DEPARTME~"~T To Ukiah City Council: Dear Members, Enclosed is a letter scm to Max Bridges in regard to the use of the depot building on Perkins Street in Ukiah. I would like to propose the following: The City of Ukiah, in cooperation with the train company, the Chamber of Commerce and the Ukiah Senior Center work to establish a Visitor Center to be located in the soon-to-be refurbished train depot located on Perkins Street in Ukiah. (I have contacted the Ukiah Senior Center chairman of the board, Kathy Davidson who assured me she could get volunteers who would be willing to staff the center.) In talking with Max Bridges, I learned the train company will need to have an office in the building but there would be ample room for a Visitor Center as well. Please let me know ifI can help in any way. Thank you, Barbara Eversole ArI'ACHMENT ~ August 3, 2002 CITY C[.FRI('S DEPAffiMEN[ Mr. Max Brides P. O. Box 279 Cloverdale, CA 95425 Dear Mr. Bridges: Having worked with a committee comprising the NWP, City of Ukiah and the Ukiah Chamber of Commerce several years ago in regard to the depot, it is with great interest I read where the Ukiah Depot is to be restored and put to use once again. At this time, as before, I would like to propose to use the Ukiah Depot as a visitor center. It could be a small room located in the building and be staffed by Senior Citizens. The whole area lends itself to such a use since it has parking for RV's and cars and is on one of the main entrances to Ukiah. It could also serve as Mendocino County's visitor center since Ukiah is the county seat. At the present time, the Chamber is located in the center of Ukiah where people traveling through find it difficult to find and impossible to drive to in an RV. I am meeting with the Ukiah City Council at their next meeting Aug 21 st and plan to present this plan once again to them. At that time I will ask that a letter be sent to you in support of this use of the building. Sincerely Barbara Eversole 180 Barbara Street Ukiah, CA 95482 707-462-5194 MINUTES OF THE UKIAH CITY COUNCIL REGULAR MEETING WEDNESDAY, AUGUST 7, 2002 The Ukiah City Council met at a Regular Meeting on August 7, 2002 which had been legally noticed and posted, at 6:33 p.m. in the Civic Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken Councilmembers were present: Larson, Libby, and Vice Ma, Mayor Ashiku and Councilmember Smith. Staff present: P Barnes, Interim Fire Chief Cohn, Community Services Director D, City Manager Fierro, Personnel Officer Harris, City Attorn~ Stump, and City Clerk Ulvila. Ilowing or 2. PLEDGE OF ALLEGIANCE Councilmember Larson led the Pledge of Allegi~ 3. PRESENTATION 3a. Presentation by the City of Ukiah Grant Ret State Program Harold Maxwell, Commander/CEO of Lewis White P( advised that the American awarded a grant some students to the California ram. the California Boys' ,rican Legion, year to send Ralph Paulim, Boys Program through the American Ukiah High School to the statewiC government. The boys selected )n. Th~ ollesel, for g the Boys State ion sent three boys from ed a weeklong course on Welch, and Jerry Ward. Andre Polh his ex a very pro! in Boys State and stated it is 3. ;ENTATII 3b. Public Utiliti~ on of Ele~ ~nt. She Science the Electric Utility Division of the Barnes advised that Cynthia Sauers has assumed the stribution Engineer in the Electrical Division of the Public Utilities from New Mexico State University in 1995 with a Engineering. Immediately following graduation, she for Qwest Communications in Denver. Cindy has spent Power Distribution for a large open pit copper mine in Miami, expressed her appreciation for being selected for this position with the 4~ OF MINUTES ourned Regular Meetinq of June 25-26, 2002, 2009 Regular City Council Meeting August 7, 2002 Page 1 of 8 M/S Larson/Libby approving the Adjourned Regular Meeting Minutes of June 25 and 26, 2002, as presented, carried by the following roll call vote: AYES' Councilmembers Larson, Libby, and Vice-Mayor Baldwin. NOES: None. ABSTAIN: None. ': Mayor Ashiku and Councilmember Smith. 4. APPROVAL OF MINUTES 4b. Regular Meeting of July 17, 2002 Councilmember Libby recommended the following corrections to ti Page 3, second sentence should read, "She approves of the resi would prefer to see it approached as a neighborhood beautifi~ in a more sound business manner with a clear stated vi: Page 3, second to last paragraph should read, "Council their previous ruling that the banners are in violation of Page 5, fifth paragraph, second sentence should the Fire Station property to pay for the Clay Strl money be used to upgrade City parks or fund Page 7, second paragraph, second senten~ applicants to not be informed that the City Coun~ commission he/she had not applied for. Page 9, first paragraph should read, "Councilmember Lil Valley Cultural and Recreation $50,000 grant from Cz fundraiser in July". in thl put to. ~ut ag to maint; doeSn't approve of sellin~ , she would prefer ational Program." that it is unfair for an applicant to a the Ukiah pledges, ponsored M/S Larson/Baldwin approving amended, carried by the following r~ and Vice-Mayor Baldwin. NOES: No Councilmember of July 17, 2002, as icilmembers Larson, Libby, ABSENT: Mayor Ashiku and 5. RI~ Vice M 1 Councilm, Consensus 6c be pulled from the agenda. cil to hear the item as 9c under New Business. It was the a, b, d, and e of the Consent Calendar as follows: es Received From Gabrielle Johnson and Referred Redwood Empire Municipal Insurance Fund; ion to the City Council Regarding the Emergency Purchase of for Influent Grinders From JWC Environmental for the Sum of ~36; d Notification of Purchase of 17 Six-Inch Milliken Plug Valves and Two Arms from the T & T Valve Company in the Amount of $6,404.97; Extension of Contract with Ruff and Associates for Architectural for the Civic Center Addition in the Amount of $20,443.02. Regular City Council Meeting August 7, 2002 Page 2 of 8 Motion carried by the following roll call vote: AYES' Councilmembers Larson, Libby, and Vice-Mayor Baldwin. NOES: None. ABSTAIN: None. ABSENT: Mayor Ashiku and Councilmember Smith. 7. AUDIENCE COMMENTS ON NON-AGENDA ITEMS Arlene Shipey, 43 Lorraine Street, Ukiah, addressed Council concernin~ pedestrian safety in Ukiah crosswalks. She recommended that cro,, Gobbi, and Perkins Streets could be painted with diagonal stri more aware of crosswalks. She also felt the Police Department be m( during noon and at 5:00 p.m. at some of the crosswalks for enforc~ matter State, ill be ~le City Manager Horsley responded that the City would with the diagonal stripes in a contract bid that will be Chief has met with his staff and has asked them to and speeding patrols, and focus on enforcement. ing crosswalk: gust. The Police all of their pedestrian Patrick Bergstead, 201 Watson Road, U the City Council's predecessors who made the el{ thought the City should look into obtaining control obtaining fiber optic outlets readily available for commerce ~ed the wisdom of a City utility. He also Cable TV in Ukiah and 8. UNFINISHED BI 8a. Adoption of Resoluti~ North State Strl Authorization of Process Community Development Di from time to tim( 'iew certain use, and if th Fire Statio had Ii' does n( restoring t be ve to that fire station: Staff re= on outside Pro at 180_n 170 3-13, Surplus and and Disposition gh that the City is obligated 9 whether they have a public eclaring property. He explained that the North se since its a Fire Station. The Fire Department Station in 9 future and the building would if it needed reopened as a Fire Station. He also noted with CDF and there are already two existing anded the building be declared surplus. site for a parks maintenance location, however, due to its island Limit, it doesn't seem to fit any public use for the City. .. He District, to determ space, or agency. the uires several public agencies including the County, School joint authority that provides housing for the County be contacted 9 property could be used by them for housing, parks, open facilities. Should any of those agencies respond and/or willing to pay price, then the City would be obligated to sell the property to that ne of these agencies respond, Council can then determine to put the sale either through a real estate listing or through the public bidding he recommended. He recommended Council declare the property to authorize the City Manager tO proceed with the disposition process which contracting for an appraisal of the property. Regular City Council Meeting August 7, 2002 Page 3 of 8 Councilmember Libby noted that at the last meeting when this matter was brought before Council there was discussion concerning the matter of selling this property and purchasing the Fullerton property located next to the museum. However, it was in the newspaper that this is no longer an option. City Manager Horsley advised that staff had previously spoke to Mr. F~ and Sun House Guild concerning the property adjacent to the museum, is still expressing interest in this sale, however, he does not a eing made public in the paper. Patrick Bergstead, Ukiah, advised that there is no longer of the American Red Cross. It was his opinion that the and the City should make some money off its sale. Cha pro M/S Libby/Larson adopting Resolution No. 2 Number 170-050-13 Surplus Property, Councilmembers Larson, Libby, and Vice-M~ None. ABSENT: Mayor Ashiku and Councilmember ing Assessor's P~ )11 call vote: AYES: None. ABSTAIN: g PRESENTATION Introduction of Fire De Interim Fire Chief Cohn intro~ David and Scott Gaml Firefighter/Paramedics and Career Employees Department's Car Council. Wesley employees are gm NEW BUSINESS Discussion and Direction C~ Commiss Planning Di advised th meeting ssion The PI; Commi= recently rmat, and a few su( the CounciI-Plannin~ Council scheduled the annual joint to 6:30 p.m. on August 21, 2002. ;d possible topics, agreed with the A draft Agenda was included in the by Staff and the Planning Commission. Councilm~ ciI-Planning enda. proceed Plan, it Ihe City' was of the opinion that discussion of ways to improve the City working relationship should be placed near the beginning residents have inquired as to why the City is not annexations and he has responded that, per the General ~. He felt that it should be discussed at this meeting. Councilm~ an nexation, a worthwh Libby explained that she, too, has been approached about with the shortage of housing in the area. She thought it would be pic of discussion. sing. Baldwin was of the opinion that it makes sense for the City to annex se it would allow the City to direct the quality and environmental nature Regular City Council Meeting August 7, 2002 Page .4 of 8 Councilmember Larson pointed out that the City's current General Plan policy is to not seek out annexations but to respond to requests for annexations only. Paul Andersen, 309 Jones St., was of the opinion that it would be more fruitf the joint meeting after the election because of possible turnover on the Cour Councilmember Larson requested an update from the Redev~ concerning the current financial status and potential for additional fu~ City Manager Horsley explained that staff might not be information to Council prior to the joint meeting and would next Redevelopment Agency meeting. for 9. NEW BUSINESS 9b. Adoption of Resolution of Intention and Authorizing Fourth Level 1959 Personnel Officer Harris advised that Understanding approved by City Council May 3, survivor benefits in their PERS Contract from the existi The amortized amount would be $205 annually for the n( cost remains the same at $2.00 month per member. of the Resolution of Intension a~ ;ading of the Ordin~ Ordinance nit Memorandum of agreed to increase their level to the fourth level. the employee adoption only. M/S Larson/Libby approve an amendment to Public Employees' Retirement S~ following roll call vote: AYES: Counc NOES: None. A! 03, ~n of Intention to Administration California of Ukiah, carried by the ~by, and Vice-Mayor Baldwin. J and Councilmember Smith. M/S vote: AB: Only; carried by the following roll call Vice-Mayor Baldwin. NOES: None. Councilmember Smith. City Clerk the City of ,rdinance, "An Ordinance of the City Council of g an amendment to the contract between the City Council of Board of Administration of the California Public Employees' Councilm, e~ Ordinance, carried by the following roll call vote: AYES: , Libby, and Vice-Mayor Baldwin. NOES: None. ABSTAIN: Mayor Ashiku and Councilmember Smith. Bid for Two-Year Contract to Print City Newsletter to SDN Inc list on the Agenda as item 6c on the Consent Calendar. Larson noted that some of the bids included tax and others did not uired if there is anything in the bidding process that requires the bids to be more y compared. Regular City Council Meeting August 7, 2002 Page 5 of 8 Assistant City Manager Fierro explained that staff has asked the vendors to include the tax but for some reason they elect not to and thus there is an inconsistency. · ............. Councilmember Libby observed that it appears that the City is going to over $7,000 per year for printing the newsletter. She did not think the City to spend this kind of money on public relations pieces, noti newsworthy is reported by the news media. She asked Council to the first meeting in September when she would present an o beneficial to the public as far as how the money could be us( concerns emergency services. until ~re Discussion followed with regard to the City currently Councilmember Libby's request. It was the Consensus of Council present t~ meeting and Councilmember Libby will m~ per year and the September 4th ~ncil. 10. COUNCIL REPORTS Councilmember Larson reported attending an MCOG met on Monday. The generation in the County was assigned to the City appea~ previously. One topic recommending or requiring that policy as to how the housing changes. Part of that recommended hands of the H~ and Comm[ California. He uestion as auth~ t, by passi~ those to the He re( ce discuss th atter as it allocation plan circulation and cz and less of discus~ weeks ago. on of housing The allocation e than it has concerns the state reallocation formula or an annexation or other decision would be in the Department of the State of ether the Housing Commission had the legal would relinquish final authority on City Attorney research the matter. He the City's housing element. Another itE Bypass. He reports Impact Statement regarding the Willits the opening of Applebee's. He reported that the Senior Center's been completed for the past three years and are available for ;ompleted that's necessary to perform an audit. Study. uired about the MCOG agenda item regarding the Brush Larson explained that it is. a traffic and infrastructure needs study and the City had incorporated into the Draft EIR that the City is preparing The County is looking at it from the view of development. Baldwin inquired as to why MCOG is involved in this matter. Regular City Council Meeting August 7, 2002 Page 6 of 8 Councilmember Larson explained that MCOG is involved because it was part of the STIP funding and is considered an infrastructure project of regional significance. Councilmember Libby reported that she attended the Granite Construction and the Chamber of Commerce Mixer. She also attended the reception/fund raiser for the Cultural and Recreation Center. Th~ Recreation Center Board is anxiously waiting to hear how much proceeds from the fundraiser. At the Chamber of CommE evaluated the Fourth of July program and what changes they may year. 11. CITY MANAGER/CITY CLERK REPORTS City Manager Horsley advised that the City is ready across the street from the post office. The R~ was responsible for putting the program togeth prior to the Council meeting on September 4th recognize and acknowledge Dr. Gardner an, to their meeting at the Council Chambers. to mak~ ,ived in they Park, located the park and Frank tentatively scheduh the Rotary and to would then return Councilmember Larson also reported that MCOG all( the train depot restoration of site i~ $200,000 for City Manager Horsley ad, Regional Water Quality Col 1920s the City used to run agas pi the California Street where in the City Clerk Ulvila advised that she Election Depart~ qualify, their This m~ 9th' from the Mendocino County in order for a candidate to and verified prior to 5:00 p.m. on August 9th. with the City Clerk and verified for irior to the 5:00 p.m. deadline on August Discussion City Clerk to line for filin~ docum~ ~atter and Council, by consensus, directed the the County Elections Department for legal clarification as to the expressed concern that the legal filing deadline for submittal ., not earlier. City University scholarship another $31 Clerks. Th, Ilvila al,, attending the Municipal Clerks Institute at Seattle ing 9ek of July 14th and found the training valuable. A $250 this training was received from the California City Clerks Association and p is expected from the International Institute of Municipal ps paid for nearly half of the expenses incurred for this training. Closed Session: 7:50 p.m. Regular City Council Meeting August 7, 2002 Page 7 of 8 12. CLOSED SESSION a. Conference with Labor Negotiator G.C. §54957.6 City Designated Representative: Candace Horsley, City Manager Employee Organization: Miscellaneous Unit No action taken. Reconvened: 8:15 p.m. 13. ADJOURNMENT There being no further business, the City Council meeting was ad at 8:15 Marie Ulvila, City Clerk Regular City Council Meeting August 7, 2002 Page 8 of 8 ITEM NO.' DATE' August 21, 2002 AGENDA SUMMARY REPORT SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF JULY 2002 Payments made during the month of July, 2002, are summarized on the attached Report of Disbursements. Further detail is supplied on the attached Schedule of Bills, representing the four (4) individual payment cycles within the month. Accounts Payable check numbers: 40622-40701,40840-41058, 41200-41299 Accounts Payable Manual check numbers: 35462 Payroll check numbers: 40702-40839, 41059-41199 Void check numbers: none This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. RECOMMENDED ACTION: Approve the Report of Disbursements for the month of July, 2002. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: N/A Requested by: Candace Horsley, City Manager Prepared by: Kim Sechrest, Accounts Payable Specialist Coordinated with:Gordon Elton, Director of Finance and Candace Horsley, City Manager Attachments: Report of Disbursements APPROVE __ , ..,~_ _,_.-,,. Candace Horsley,City I~nager KRS:W ORD/AGENDAAJUL02 CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF JULY 2002 Demand Payments approved: Check No. 35462, 40622-40701,40840-40970, 40971-41058, 41200-41299 FUNDS: 100 General Fund $156,180.90 131 Equipment Reserve Fund $798.88 142 National Science Foundation 143 N.E.H.1. Museum Grant 150 Civic Center Fund 200 Asset Seizure Fund $20.00 203 H&S Education 11490(B)(2)(A)(I) 204 Federal Asset Seizure Grants 205 Sup Law Enforce Srv. Fd (SLESF) $540.00 206 Community Oriented Policing 207 Local Law Enforce. BIk Grant $1,666.66 220 Parking Dist. #10per & Maint $486.11 230 Parking Dist. #1 Revenue Fund $22.50 250 Special Revenue Fund $33,177.04 260 Downtown Business Improvement $3,016.13 290 Bridge Fund $11,705.36 332 Federal Emerg. Shelter Grant $12,648.21 333 Comm. Development Block Grant $401.49 334 EDBG 94-333 Revolving Loan $7,082.57 340 SB325 Reimbursement Fund 341 S.T.P. $5,403.55 342 Trans-Tranffic Congest Relief 410 Conference Center Fund $8,535.68 550 Lake Mendocino Bond $1,673.75 575 Garage $2,273.88 600 Airport $35,520.04 612 City/District Sewer $61,105.96 652 REDIP Sewer Enterprise Fund 660 Sanitary Disposal Site Fund 664 Disposal Closure Reserve 665 Refuse/Debris Control 670 U.S.W. Bill & Collect 675 Contracted Dispatch Services 678 Public Safety Dispatch 679 MESA (Mendo Emerg Srv Auth) 695 Golf 696 Warehouse/Stores 697 Billing Enterprise Fund 698 Fixed Asset Fund 699 Special Projects Reserve 800 Electric 805 Street Lighting Fund 806 Public Benefits Charges 820 Water 900 Special Deposit Trust 910 Worker's Comp. Fund 920 Liability Fund 940 Payroll Posting Fund 950 General Service (Accts Recv) 960 Community Redev. Agency 962 Redevelopment Housing Fund 965 Redevelopment Cap Imprv. Fund 966 Redevelopment Debt Svc. PAYROLL CHECK NUMBERS 40702-40839 DIRECT DEPOSIT NUMBERS 13858-13995 PAYROLL PERIOD 6/23/02-7/6/02 PAYROLL CHECK NUMBERS 41059-41199 DIRECT DEPOSIT NUMBERS 13996-14121 PAYROLL PERIOD 7/7/2-7/20/2 TOTAL DEMAND PAYMENTS TOTAL PAYROLL VENDOR CHECKS TOTAL PAYROLL CHECKS TOTAL DIRECT DEPOSIT TOTAL PAYMENTS $191.59 $1,927.50 $1,416.19 $23,480.44 $11,390.25 $11,732.52 $22,825.07 $897.23 $5,303.68 $23,354.05 $26,537.49 $922,848.96 $12,240.29 $3,035.88 $74,604.84 $22,240.68 $282,443.00 $182,467.62 $686.24 $107.78 $25,000.00 $700.00 $1,997,690.01 $68,708.25 $184,215.86 $313,231.54 $2,563,845.66 VOID CHECK NUMBERS: none CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on City Clerk APPROVAL OF CITY MANAGER I have examined this Register and approve same. CERTIFICATION OF DIRECTOR OF FINANCE I have audited this Register and approve for accuracy and available funds. 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DATE: AUGUST 21,2002 AGENDA SUMMARY REPORT SUBJECT: REJECTION OF CLAIM FOR DAMAGES RECEIVED FROM DIANE PAGET AND REFERRAL TO JOINT POWERS AUTHORITY, REDWOOD EMPIRE MUNICIPAL INSURANCE FUND The claim from Diane Paget was received by the City of Ukiah on August 1, 2002 and alleges damages related to at trip and fall on Seminary Avenue on May 30, 2002. Pursuant to City policy, it is recommended the City Council reject the claim as stated and refer it to the Redwood Empire Municipal Insurance Fund (REMIF). RECOMMENDED ACTION: Reject Claim For Damages Received From Diane Paget And Refer It To The Joint Powers Authority, Redwood Empire Municipal Insurance Fund. ALTERNATIVE COUNCIL POLICY OPTIONS: Alternative action not advised by the City's Risk Manager. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: Yes Claimant Michael F. Harris, Risk Manager/Budget Officer Candace Horsley, City Manager 1. Claim of Diane Paget, pages 1-11. APPROVED: (, ~",,.-.- ~~ _ mfh:asrcc02 Candace Horsley, City I~nager 0807CLAIM NOTICE OF CLAIM AGAINST THE CITY OF UKIAH, CALIFORNIA This claim must be presented, as prescribed by Parts 3 and 4 Of Division 3.6, of Title I, of the Government Code of the State of California, by the claimant or by a person acting on his/her behalf. RETURN COMPLETED FORM TO: 1. CLAIMANT'S NAME: 2. CLAIMANT'S ADDRESS: CITY OF UKIAH Attn: City Clerk 300 Seminary Avenue Ukiah, California 95482 iR.~:CEIVED ] AUG 0 1 2002 Nu.rn.be. r/Street and/or Post Office Box City State Zip Code Home Phone Number Work Phone Number e PERSON TO WHOM NOTICES REGARDING THIS CLAIM SHOULD BE SENT (if different from above): Name Number/Street and/or Post Office Box (. ), Telephone e . City State Z/~ Code DA TE OF THE ACCIDENT OR OCCURRENCE: ~ ~ '-~ 0 t ~ o '7... ~ L S ~. ~ . GENE~L DESCRIPTION OF THE ACCIDENT OR OCCURRENCE (A~ach addi~onai page(s), ff mom space is needed: ....... . NAME(~rf known, OF ANY PUBLIC EMPLOYEE(S) ALLEGEDLY CAUSING THE INJURY OR Loss: · al WITNESS(ES), ff known (optional): AdEress . Telephone . DOCTOR(S)/HOSPITAL(S), ff any, WHERE CLAI~:fANT WAS TREATED: Name Address ~ ~,..~ b. Telephone 10. GENERAL DESCRIPTION OF THE INDEBTEDNESS, OBLIGATION, INJURY, DAMAGE OR LOSS so far as it may be known at the time of presentafion of the claim:__. ~oflc ~~JJ~ ~e~- 11. STATE THE AMOUNT CLAIMED if it totals less than ten thousand dollars ($10,000) az-of the date of presentation of the claim, including the estimated amount of any prospective injury, damage orloss, insofar as 'it may be known at the time of the presentation of the claim~ together with the basis of computation of the amount claimed (for computation use #12 below). However, if the amount claimed exceeds ten thousand dollars ($10,000), no dollar amount Shall be included in the claim, t~owever, it shall indicate whetherthe claim would be a limited civil case (CCP § 85)." Amount Claimed or Applicable Jurisdiction 12. THE BASIS OF COMPUTING THE TOTAL AMOUNT CLAIMED IS AS FOLLOWS: a. Damages incurred to date: Expenses for medical/hospital care: Loss of earnings: Special damages for;. $ $ $ $ General damages: b. Estimated prospective damages as far as known: Future expenses for medical and hospital care: $ Future loss of earnings: $ Other prospecfive special damages: $ Prospective general damages: $' This claim must be signed by the claimant or by some person on his/her behalf. A claim'relating to a cause of actior. for death or for injury to the person or to personal properly or growing crops shall be presented not later than six (6~ calendar months or 182 days after the accrual of the cause of action, whichever is longer. Claims relating to any other causes of action shall be presented not later than one (1) year after ~ccrual of the cause of action. Dated: .~'- ~ /- 0 Z. ~ ~,~-~-- d~'n~.~'~' 4 ~~ ~ ~ ~ ~ ~ y' ~ ' O ~ ~ ~ SIENA TURE OF CLAIMANT(S) Received in the Office of the City Clerk this / day of NOTE: This form of claim is for your convenience only. Any other type of form ~~ dsed if desire--'~, as long as it satisfies the requirements of the Government Code. The use of this form is not intended in any way to advise you of your legal rights or to interpret any law. ff you are in doubt regarding your legal rights or the interpretation of any law, you should seek legal counsel of your choice at your own expense. Rev. 20(X) DIscHARGE:INsTRuCTIONS ':need to return. or!need follow. up; bring thiS. docUment with'Y°U..." ~' Pie ke p this doc me for yOur · ":" "',':'.': -: .... ~' :" :.: '~:'~:.'.. ase. e . u nt . .... ee°rd :'! [t'You'"ha.'Ve further:problei%, '"" ": '"' ' ':"~ .... "~' ' "' ":" ""...'~., ;',r.. $ · ,.~ NOTICE · :.'...:. L ~: ..:" · .' .' C:~IFORNIA TA.TE. L~,-WREQuZRES . "' ...... - '"" CHILDREN UNDER ' AGE ..... ~ :.K,. ~ ,. ' poUNDS'MUST ~' ~'" ":': :':~ '~ :"."' ~ "~OR' LESS .THAN' 60 BE~ · ""' ::' ""~:" ': "' ~"~. RES TRAINED IN, AN APPRO~O CAR · '." ' . SAFETY :.SEAT. ' ' '" EVERYONE BUCKLE UP! ' ::::: i~6R M0~,E ~0~' TION CONTACT THE cALIFORNIA · .: ,HIGHWAY PATROL ~ · - . · -. £ONDm0N.'~ SATIGF/~OmRY I"'"! O~-IER. ' ~'m~NTOWO~..-.I-i uSu~o~ '" · [] ~O0~R£OO~ · · ,... . .;..-.. . . , · . . DIAGNOSIS: ADMIT/MSS UVMO RM# '. :..' ",~.' .~M~ RECORD [] RN' [::] MO VIA [] GuRNEY [~] w:C.' [::]."AMB..-.-." ""' '.." ' PRINTED INSTRUCTIONS GIVEN: (MST'BTLES) [] SOMM~¥ - 81Gi~TIJI~ PAGE r-] SPANISH , SPECIAL INSTRUCTIONS: RX: I--IPRINT ' ~'J~ ,.~1),'~1.' .. ,, ,' . -4"~, ~9~d.o,~ - ~ - "l/ -- ~ r--: ~ I ~s~.~ : AM PI~ REFERRAL IMO, . , tdvemi. st Health UKIAH VALLEY MEDICAL CENTER 275 HOSPITAL DRIVE UKIAH, CA 95482 For Customer Service Please Call: (707) 463-7670 PFS OFFICE ADDRESSEE: II,l,,,I,l,,I,,ll,,l,,,I,l,l,l,,I,,I,,,ll,,,ll,,,lll,l,,,,,li/ PAGET, DIANE 319 JONES ST. UKIAH, CA 95482-5411 S T A T E M E N T :~WE:HAVE :BILLEDi¥OUR'PR~ERRE~ i~ROVIDER .: ' ', INSURANCE:FOR. YOU, NOACTION IS REQUIRED OF YOUiNTIL PAYMENT:IS.MADE.'.:! i.::! .... ":: : ::' ' i' ;:. ':- '.": -;:{= '": "' '-. - ' · · 951313 (05/02 PAGET, DIANE 528201.3:1 .... 0.6_/1..7.10_2_j ............ __1.024.5.5.. SHIELD MENDO' LAKE:FN PHYSICIANS FEE PPO . . [] Please check box if above address is incorrect or insurance information has changed, and indicate .change(s) on reverse side. i/14/02 ; .. PLEASE DETACH AND RETURN THIS PORTION WITH YOUR PAYMENT DATE OF SERVICE PATIENT NAME - 05/31/02 PAGET, DIANE · ACCOUNT NO. TYPE OF SERVICE 5282013-1 EMERGENCY ROOM HOSP DR/EMERGEN , dvemist Health PAGE: 1 . THANK YOU FOR CHOOSING UKIAH VALLEY MEDICAL· CENTER WE CONSIDER IT A PRIVILEGE TO SERVE YOUR HEALTH CARE NEEDS. , .. IF PAYING.BYMA_ST_~_RC_A__R[~, DI~Qy_ER..V_IS_A O_R AMERICAN EX[~R_E_~8, F!!,L OUT B_gLQW. CHECK CARD USING FOR PAYMENT MASTERCARD DISCOVER VISA AMERICAN EXPRESS CARD NUMBER AMOUNT SIGNATURE EXP. DATE BALANCE DUE AMOUNT PAID 1024.55 $ ~ MAKE CHECKS PAYABLE TO: UKIAH VALLEY MEDICAL CENTER 275 HOSPITAL DRIVE UKIAH, CA 95482 00000750005282013100001024555 9864°OP3OPWGCKOO1813 Blue Shield of Califon~a An [ndependen~ Member of the Blue Shield ~soc~Uon 216 H. HE~Y AVE., UKX~, CA 9,~8.2 · (707) ~2-7607 (800) 273-3762 · . · DIANE PAGET PO BOX 223- PHXLO CA. 9S4bb EXPLANATION. OF BENEFITS ...... '~''~'" ...... :"~**ISSUE DATE : ilia 'L8 illa "!~'" ' '"':".'. .-~ ...... '-:'. '. PAGE.: 1, .. EXPLANATION ;OF 'BENEFITS. NO' : 349853206 :.. ... .., , ! ~,... - .. '.. ~' Y°ur'ciaim:*h'~il beECh proc~S,ed ih'accordance with the .., ..; ~, :~ub~criber'a health plan. Thi..datail explanation will chrl~ your payment responaibilit~ or raimburaomant. Please s. ee reverse aide for an-!mp0rt~nt message. PATIENT NAME CLAIM NUMBER SUBSCRJBER NUMBER SERVICES BILLED GROUP NUMBER PROCEDURE NUMBER DATES OF grRVJCES NUMBER OF SERVICES _--: ,_ PROVXDER OF SERVZCES : UK/AH VALLEY lIED CTR PREFERRED HOSPZTAL - YES FOR THE CLAZH RECEIVED ON : 0&,/14/02 PAGET DXANE .6~66644S4 0009301150000 · 20021680170400 0-6/31/02-05/'31/02 OUTPT DRUGS : -' 4 ..... 00250 ' :': ' :-.' ....... OiJ'I'PT X-RAY 0.6/31/02-06/31/02 ,, .2q8.16 O0320LT I ' 0. O0 28. O0 0. O0 23.20 ER RCX]"I 0S/31/02-05/31/02 S28.08 . O. O0 36.97 00450 I ~, '" : ':~ _ · . · 816.23 . ' ....... O.O0- 88.17 ; ~ -:. · ; ,' . ' .. :, i:'. - :; -' : -::~ .,:~ ,, : ~'*','.. ' ..~i,' ;~:":~'.:., . : '~; .; .... ': "~ ...,-.,, · '" · : : l~ · ;..'..., .- [: ',, ' 'i~..... * ,' : ; · .,. ,:..,: : ',~,.,:: . .; ... .,: ..... ... . ; :' ~. '.,, .. '.. ' " ' J;;**'-...; .... :;4,,:,., ,:- ~j '.,~ * ....... .- ~ THAMC YOU FOR CHOOSZNG BLUE SHXELD OF CALXFORNZA. . # PLEASE READ THE xMPORTANT XNFORH&T'XON FOOTNOTED.' NUI'BE~ ON THE "" ' "': # FOOTNOTES' CORRESPOND'TO THE'NIJMBERS'ZN THE '"NOTES · 0.00 XS THE PAT'XENT.'S'QOPAYHENT PORTXON. . .... ., ~., ;..::, : BLUE SHXELD HAS'PAZD XTS FULL "~XABXLtTY' FOR,.THZS'CL'AZM 'TO OUR"PREFERRED: HOSPxTAL." YOUR' ' RESPONSXBXLXTY OF"$88~X7,XNCLUOES: .A DEDUCI~BLE OF S0,00 , COPAYMENT'*,"-.'-' .... :" ' , OF ,88.17 AHD ~:. OF. S0.00 . THXS LAST ~ XNCLUDES OTHER NON-C~D .-.. SERVICES OR XTEHS. : .- ........ .,. ~....,.~... ::. ~',.. ~:..~.... .**:? '. .... : ,80.17 XS THE PATZENT'S COPAYHENT PORT/oN~: "':'~ ::. ': :'- '-' ~. '~: '.' · · '.i * ~' ": ~' '~ '" :'" *~.'= :: .' "~::: ! ' '- ' '.: ....... PAZD TO: UKXAH VALLEY HED CTR 27S HOSPXTAL DR UICTAH CA 95'%82 ..... mmmmm mmmmmm '--mm! ExpLANAT/ON OF BENEFXTS TOTALS ::' Cl1214-1 · . ...... 816.23 -!!" ..,' :,o :.'i !.,. '=" : ' " ,f'~ "i .:',.. . : . : ,.' : ',:' : , .~: . · ~. · .. , THIS IS NOT A BILL-' RETAI~:FOR pERSONAL TAX AND MEDICAL RECORDS ,Blue Shield of Calffo~a .. :)16 H. 'HENRY AVE., I~AH, CA 95X1~2 EXPLANATION'OF". BENEFITS.--.... 707 ) ~62-7607 (800) 273-3762 ·. · : . · "' *' -' "~'""' :"' ' ~': :; ':~ ........ ':' ~"-'"' :-:. "."' *'.'". ; ~"~ :.":, ~ .~,':' ~..~,~;,,,~;':{! r:;'.~' ,':..:;ISSUE,.· DATE ' = 06 ;31 0;3 " ' . .,PAGE = 1 223 EXPLANATION OF BENEFITS NO : 350597841 ' CA -95466 '.. -- : ~'//.;. ~...' :. :~.~.,. ',t*- -.,.' '.. ~ , ;Your* daim:haS been processed.in'accordance with the · subscriber's health plan. 'this detail explanation will *~'"*~'*' ?'"'::~" ~*'~' '~ ~':~ '; '""*':"/::~ ~larify.'your payment responsibility or reimbursement. Please see reverse side for an Important message. ~IANE PO BOX PHILO I PATIENT NAME I Cl.,NM NUMBER . SUBSCRIBER NUMBER I 'SERVICES BILLED ':' GROUP NUMBER PROCEDURE NUMBER · . , DATES OF SERVK::ES.: . ::";. AMOUNT : AMOU#T..t i ":N ;' : ..... · DEDUCTIBLE ~ ..".;coPAyMENT AMOUNT NUMBER OF SERVICES BILLED ALLOWED AMOUNT AMOUNT PAID .~ *... :.,~..~ .~ .. ~ · · . , .:. '? .... ., r ........ :: ..~, --;..~ ~.. ............ " -' ~ - "· ". .*' ...... :; ..... ~,.: ~: ~..'... '~;'~ ,.: ?'-..:. "'; _.:T . ~ .. -~ ..... PAGET DIJ~IE .~+66644...~4. 00093011~0000 PROV]:DER OF SERV'J:CES : UKX~ ADVEHT"J:ST EHERGENCY 'RN. ' ' PHYSICIAN HEI"BER - YES FOR THE CLAZH RECEIVED ON : 06/18/0Z ---, "~',?_~,.'<*,~ ::'~.~:-.: ..-:,i"~- ~: . , OFFI'CE HEDZCAL :~ ' ' 99:)83 : ':' .... -:"'"'~'~:;:-'~'-?'~'". ..... o... · TOTALS : "' ....... ' ...... "* '**' .......................... 208,,3~"'" '"?"'6~';69 ......... :'"; 64.69 o.o0 - . .. -. · NOTES : · . . . . . ;,..,~ 4:..., :,'.~,. :.,. : :',,-;}.,-; .:..,, .... '.',,,,,., · CA "'--i',:' ' ': ' # PLE~,E "':-TH- 'A~' YOU FOR .',CH,.OOSX READ THE XHPORTANT. XHFORHA'rZON FOOTNOTED .~ M,I'IBER$ 'ON" THE .... ,::~ i;.:~ ' ~ ~..: ;' :.. -.... ~e ' ' ':' FOOTNOTES' 'CORRESPOND"TO'THE* NUI~ERS'."XN":THE: ""NOTE$"'i'cOLLi,,~. ~gl~(i.:,;,:g! .~U.;',';.{',J; 'j;'~:;,:? i:,,:;,' . · .' '~' :'..:,~'~'; ;'.' t; :) BECAUSE THE PH~STCXAN OR OTHER'HEALTH CARE PROVZDER 'X$ A.PARTZCTPATZNG HEHBER OF THE. FOUND&TZON, THE ALLONED AttlXJNT X$ ACCEPTED AS~ PAYHENT' TN FUI, C'~ .'*:THE. SIJ~RIBER*. TS,RESPONS]:BLE~ ONLY* 'FOR ...... DEDUCTXBLE$, COPAYHENT .AttOUNTS"AND: G BENEFTT~TTEi, IS; : ' .: t ~ , '"'. ' .. · ,,...:~;'!L::;'....r .~:)j.:.;';iJ'ii::.:/ ;' .'. . .,.'/:,~ ,..-:. . . . . . · PA X&BXLXTY FOR.THZS.CLLTH._ZS: ~.~&~.69.~'..~L- --.~ ..... . ............... · .... ..... · ......... ~ ....... £ ........ · . . ,-.. ..... -: ~,,..;~., $6~.69 HAS APPLXED~. ' ' ' .' :":'" .... :;;"'-~':;.'":"..".:;~' .,:':m ..:".';. ~- ' ~," ; : · : · - ' ': '."-' ~,: .... '.'.'.).. ~/.';,-..::;. "';:~....., .~,.. ~'.,'.;f';-' i':i.';' .v.-'.~i..':..; i,:!:;-.:].t'-., 'v';i. '.~.:!: :~ ...-,., ,~' t,.'f~+.]q,.oF,:;;' - ---'- ---- ": --¥OUR:.,'ISOO¥OO~-ANNUAL,.DEDUCTXBLE HASBEEN HE?.: FOR.' ~.002: '., OF 0&/21/02 .- · . ,o...- ...." : :'' .. ;'-;~ ~".~'",' ;.,'~: "X/.';. ':'. ~; .... i~.!. ' ' ".".i ':: ::'.ii'~,' . ..' ,. 'j; '." :' . :... . . .,--,? .....;..--. - · . ,1 ' ' ' " ' "'7' "~'; . O. O0 O. O0 0.00 0.00 :11214-1 · ::--,; ':.'.~,'; .'!.,".,.'.,.': · "": :':'; *. :':-"," ..... : ...... ' .... ~.',;':);! :., : '.' : .,.: ii !"i },.,. ~';i,, [!'~.',:;.:,'.; ...... '~:: .... !,' · . .. ::~.- .;, .- ,,:-~": ..:.);/.~;.;..,.... , . . . . : ' ""' ' '"":'"' .... ' ...... "'""" ...... "" .... ' ~" '~'"'"'" ,~.LT."~';'" ' , ,u~/:',;! ,t. t ...... . ...... ',: ~.i ~,-.'.,~.:~'-'~.~o-~¢'.,",-,~.; ·~0 I ~.' ~"[") ..... -. · '. ........ , . -,.=~ ..~ ,:,(.:.,.,--.'_ · · , . . . "~' . ~' '" ~ ' ";'"'"": ':' " ';:-':' ~- '" '"- '. ' '.'' ; ';.::,~".'."~' -.;:'. ' .-~ r',i;.:..~',., .- ' ' " ' !-" "':)'-q='"-':,":': :: · .J '.: ' :! .... :...:!'.'i ..' ,.,. .... ':.- .... ;. ..:,:. · ip ,- : . .. '.; ;.., .... . . ~, . .~! · ' .:...:: :..-:.:;,r:...,;j. ,...~. ' ,-..,,.:.1¢.,. ............ ' .---,~i~' "--;' "": " '. . ~'"" ':;'~: :g :" '":""" /' ""~:' -- ', - , ~."~ ~ .: :..'~,:; 'J..:-; ;:.~ .,'l~'..,:,;q:;,.~"!.';:, .~it.'.'~::,';. ,'/;IL! :;,,.., .,r...:'ij~; t~"..;I;'..,~,.~ ::.;'I; )/.'Z I ; '!-,"'.i~:' · ,i.'., ~f . ~.";:; ? ~..: ~!;',:':'.:'~, ,.:,:: ';;':..'. ~,,,.'r:.. ,:.,. ,~ '" :;"' ' ,; ~';.~ ;~{ ;,.::J'.'.:'-"i':'j ',;' :..' ;'L,,";"'~i! ~.:!t}_; .-' , .... .. ,:, , ...... . ,, . ~ ,.. · '~i~:l~'''r~OT'~ BI~"~ RETAIN FOR PERSONAL.TAX AND: MEDICAL REOORDS' ";: """ '"' ... · ........ kdvemi. st Health UKIAH VALLEY MEDICAL CENTER 275 HOSPITAL DRIVE UKIAH, CA 95482 For Customer Service Please Call: i707) 463-7683 SUE ADDRESSEE: I II,l,,,I,l,,I,,ll,,I,,,I,l,l,l,,I,,I,,,ll,,,ll,,,lll,l,,,,,lll' PAGET, DIANE 319 JONES ST. UKIAH, CA 95482-5411 S T A T E M E N T AND.FRI'8~3...~. ':<'i '.."., i' :; '~ .r:., : 'i · ' : "';'~ . .. ;.: .,. :.'..: . .-/..~.:. :. ;. . 951313(06/02 PAGET, DIANE ' ' ---528-2Ot 3-1~: ...... /17¢02 06/2?/02 06/2'7/02 07/12/02 WO OP PPO DISCOUNT wo DP . ... .:..;'.. -343.49 ,. -384.57 -143.63 '.:~i.:,.!'-::.-::-' Please check box if above address is incorrect or insurance information has c~hang.ed., and indicate_c.h_a_nge(s~ on reverse side, .. · . · , DATE OF SERVICE PATIEN~ NAME ' 05/31/02 PAq;i=T, DIANE' ACCOUNT NO. TYPE OF SERVICE 5282013-1 EMERGENCY ROOM HOSP DR/EMERGEN --, dvemist Health PAGE: I PLEASE DETACH AND RETURN THIS PORTION WITH YOUR PAYMENT ---tPPAYING BY'MASTEROARDTDIS~OVEFIrVlSA~R--AMERICAN EXPRESS, FILL OUT BELOW. . .. CHECK CARD USING FOR PAYMENT MASTERCARD DISCOVER VISA AMERICAN EXPRESS CARD NUMBER AMOUNT SIGNATURE EXP. DATE BALANCE DUE AMOUNT PAID 152.86 $ MAKE CHECKS PAYABLE TO: ~ THANK YOU FOR CHOOSING UKIAH VALLEY MEDICAl: CENTER WE CONSIDER IT A PRIVILEGE TO SERVE YOUR HEALTH CARE NEEDS. UKIAH VALLEY MEDICAL CENTER 275 HOSPITAL DRIVE UKIAH, CA 95482 00000750005282013100000152860 9864'OPXORSYIXO01764 IB lGIllEIIE lllmlllnllmmlilllO ~0 BCX 726 IJKIAH CA 95482-0726, Forwarding Servi¢e Requested STATEMENT Phone No: 707-462.23¶ ~ .... UKIAH VALLEY RADIOLOGY PO BOX 726 '.. UKIAH CA 95482-0726 . II,l,,,I,il,lI,II,,I,,ll,lll,,,l,I,l,,I,l,ll,,,,I,l,il,,lil,iI. ,,. il 0 I ' 01 ' 52~*~*0'1~'i ...... I' '' 0~/o~0'/0'2 '1 11 .......... 91.6'1] Tax Id: 68-0388918 Regardless of insurance coverage, PAGE - 1 you are responsible for this bill. ******************-***** 95482 00001979 I AV- 0.278 01 DIANE PAGET 319 JONES ST. '..'. UKIAH CA 95482-5411 · . 4-61-01-0- -0- - -00210-00000-610-0 II',l,,,lil,,l,,ll,,I,,,I,l,lih,l,,I,,,ll,i,II,,llll,l,,I,,lll . · t · I-I Check b°x ify°ur "ddressi$inc°nect°rins~ranceinf°rmati~n ha~cha~ged.'..I..nd~.~c~ng~s) °n rme~de. If payment has been sent, please disregard this notice. RETAIN THIS PORTION-OF-STATEME'N~FoR-YOUR-TAX-RECORDS. ~ DE-TACH-AND-R 01-01-52820131 06/30/02 707/462-2061 PAGET, DIANE DATE J' I PROCEDURE CODE I DESCRIPTION · I 'DX CODE I AMOUNT 05/31/02 4 73130-26 HAND. COMPLETE 8i70 23.75 BSHIELD HAS~APPLI'ED '$9'.61 TO YOUR DEDUCTIBLE', MAKING THIS YOUR RESPONSIBILTY..THANK' YOU VR 06/19/02 ..888860- ''.." B.L, UE..~.SHIELD....ADJ.UST. MENT......'.......:......,.... ~--....~ .' 'i-.'" .'..' ..'~" ..'..'."... -', "-]4..14CR . : '' . ,." . . ,. ' .' .. .. PLACE . . ., Blue Shield of California 216 H.' HEHRY ;AVE., UICTAH, 'CA 95482 (707) 462-7607 (800) Z75-376:~ · . . · .. : ~IANE. PAGET ., PO BOX 223 PHILO CA 95466 PATIENT NAME SUBSCRIBER NUll BER GROUP NUMBER , EXPLANATIO'N OF BENEFITS. · · . ,.-. .. , .. . '. ~ . · . :'~! '~ * ~ .-. .~ . ,. :: .. PROVZDER OF SERVICES : UICTAH VALLEY RADZOLOGY.' PHYSZCZAN HEHBER - YES' ., . ...... ' ' . ,.-ISSUE DATE : 06 07 02 , "EXPLANATION OF BENEFITS NO : 347766303 ~ .., ':.;~ ~ ...j.. ~ - ,-~' *: ~ ~ .,~ ..,** ,.' ;.. · ' Your" daim baa been pi'oCessed in e~ordance with the .. subsCriber's health plan. This detail explanation will . chriS/your payment responaibilit~ or reimbursement. Please see reverse side for an Important message. · FOR THE CLJLTH RECEZVED ON : '06/06/0Z ': """: ' ' PAGET DXANE .646664~.64 0009301150000 TOTALS : 9.61 O. O0 O. O0 9.61 0.00 0.00 NOTES : 1 * : THANK YOU FOR CHOOS1'NI~ BLUE SHXELD OF 'CALXFORNZA. * PLEASE READ THE XHPORTANT XNFORMATZON FOOTNOTED NUHBE~ ON THE' ' ...... . . ' .................. .F?_O_,_TI_q?.T~._S.?ORRESPOND TO'THE NUMBERS IN THE "HOTEs" COLUI'~. ................ ?" ..................... 7 ............ '~ ......................... ." ·. . · THE ALLOHED AHOCI4T TS ACCEPTED AS" PAYHENT ZN' FULL.' THE SIJBSCRZBER, ZS RESPONSZBLE ONLY' FOR' DEDUCTZBLES~ COPAYHENT NdOUNTS AND NON. BENEFZT:TTEHS. :. -' ,.. ,. ....... . .. :.' "i.: ' .. !. · .... . ,. PAI'ZENT'S LI'ABZLI'TY. FOR THI'S' CLAZH TS: t9.61 . ' " t9.'61 NAS"'APP'LZED:'-T~dARD PATIENT'-S 0EDUCTZBLE ............. : ..... . '~ '_ ~'" ' '_:_ _ .-- -- ...':"" ' "' " '"· - _ . .' "''' 06/07/02 · --?,,6,.0F ........ .;.ucrzV;.,,s FO. 002 - :,', .... OF - . .. - . ,..~. . ., ~ ., ,! ' ,'i . ".:.:, ,,,.- .. '.:.,. o. . , ' ',,;. .... .... . , ... . ... EXPLAHAT/ON OF BENEFXTS TOTALS : 25.7s *. 9.61 9.61 0.00 0,00 Cl1~14-1 ITEM NO. 6c DATE: AUGUST 21, 2002 AGENDA SUMMARY REPORT SUBJECT: NOTIFICATION TO THE CITY COUNCIL REGARDING THE PURCHASE OF AN AIR COMPRESSOR FROM AIR SOLUTIONS GROUP FOR THE SUM OF $5,045.96. Recently it became necessary to replace one of the air compressors at the Water Treatment Plant. This equipment is used to supply compressed air to perform many functions in the filtering process. Requests for Quotation through the informal bidding process were sent to nine suppliers of this type of equipment. Seven suppliers responded. The Iow bid was from Air Solutions Group for the sum of $5,045.96 including tax and shipping. A Purchase order has been issued to Air Solutions Group for this amount. Based on our purchasing policies, we are giving the City Council the required notification of this action. This purchase is being funded by Account 820.3908.302.000. RECOMMENDED ACTION: Receive and file report regarding the purchase of an air compressor from Air Solutions Group for the sum of $5,045.96. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A Darryl L. Barnes, Director of Public Utilities George Borecky, Water/Sewer Operations Superintendent Candace Horsley, City Manager None APPROVED z_..~~-"~ ,~,~..._~ ,, candace~Horsley, C~t~Manager AGENDA ITEM NO.' 8. DATE: AUGUST 21,2002 SUMMARYREPORT SUBJECT: DISCUSSION AND POSSIBLE REVISIONS TO UKIAH C.A.R.E.S. PROGRAM At the July 17, 2002 meeting, Council requested that recommendations be made to change the benefit levels, income guidelines, and other costs for Ukiah C.A.R.E.S., and show how the additional expenditures would impact the longevity of the Public Benefit Fund. In addition to providing benefits to Iow and moderate-income families through the Ukiah C.A.R.E.S program, the Public Benefit Fund also provides for the lease and operation of four electric vehicles, Photovoltaic Electric Incentives and Rates, and the Energy Conservation Program. This report projects the longevity of the fund to reflect the recommended increases to Ukiah C.AR.E.S. and include anticipated expenses for the other programs. The Ukiah C.A.R.E.S. program was adopted in June and implemented in October 1998. Since then, the Council has periodically approved increasing the benefits that pay the electric charges of Iow and moderate-income households' utility bills in the following amounts: Type of Assistance Emergency Assistance (up to a maximum) Senior Monthly Discounts Non-Sr. Monthly Discounts (adopted in December 1999) BENEFIT AMOUNTS 1998-99 1999-00 2000-01 2001-02 $200 $ 200 $300 $300 $ 6.02 $ 12.04 $ 14.45 $ 18.06 $ 0 $ 6.02 $ 12.04 $ 14.45 PARTICIPATION Emergency Assistance Senior Discount Non-Sr. Monthly Discount (adopted in December 1999) 1998-99 1999-00 2000-01 2001-02 208 243 298 315 151 179 184 231 none 64 94 80 It is anticipated that the Ukiah C.A.R.E.S. program will pay electric charges to benefit more than 625 Iow and moderate-income families or about 10% of our residential customers this fiscal year at the current benefit amounts. Participation in the program has increased about 15% each year from its original development. Staff continues to expand marketing efforts to have information about the program reach more potentially eligible households in the community. (Continued on page 2) RECOMMENDED ACTION: Discuss the possible changes to Ukiah C.A.R.E.S. and provide direction to staff. Citizen Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A City Council Patsy Archibald, Customer Service Supervisor Candace Horsley, City Manager 1) Ukiah C.A.R.E.S. Income Eligibility Guideline Amounts 2) Potential Costs for Implementing Changes 3) Projection of Utilization of Funds for all Programs of Public Benefit APPROVED: (~:~."-'¥/~,.,~,~). _ C~n~ce Hor~ley, C'i't~ IV~nager PA:asrCARESaug'02.mw ELIGIBILITY Any City of Ukiah electric utility customer can apply for benefits from Ukiah C.A.R.E.S. Eligibility for the program is based on the number of people in the household and determined on income at 150% of current Federal Poverty Guidelines after consideration of mandatory taxes and shelter costs. The Emergency Assistance requires verification of the total household income for just two pay periods prior to providing the benefit. This allows a family whose normal income is higher than the guidelines the ability to receive emergency funds if a loss of income for any reason occurs. Those households eligible for monthly discounts are expected to provide verification of total household income for a twelve-month period and renew their eligibility each year. INCOME LEVELS Attachment #1 provides the three income levels along with current income eligibility standards established by the State of California for Housing & Community Development subsidized housing. Monthly and annual net income amounts at 150%, 160% and 170% of the FPIG (Federal Poverty Income Guidelines), including consideration of taxes and shelter costs, are shown for each household size in this chart. It also assumes the total household income is subject to 25% federal and state withholding taxes and rental costs of $700 per month. The following current income eligibility standards for the City of Roseville and P.G.&E., both areas serving a larger territory than the City of Ukiah are: City of Roseville P.G.&E. Ukiah C.A.R.E.S. 1-2 pemons $22,900 $22,900 $30,788 3 $25,800 $26,600 $36,563 4 $28,650 $32,000 $42,338 5 $30,950 $37,400 $48,113 6 $33,250 $42,800 $53,888 7 $35,550 $48,200 $59,663 AB 1890 identifies eligible assistance programs for spending Public Benefit Funds be provided to Iow-income customers. The State guidelines for subsidized housing compared to the current eligibility figures at 150% (attachment #1) shows that the Ukiah C.A.R.E.S. benefits are available to a household size of less than 3 persons at income levels lower than the standard median, 4 to 6 person household higher than median for this area with a 7 to 8 person household closer to the moderate income standards. PROPOSED CHANGES The Council requested consideration of the following changes: ,/ Increasing the eligibility income level from 150% of current Federal Poverty Income to either 160% or 170% v' Increasing the benefit level of the Monthly Senior Discount from $18.06 to $25.00 v' Increasing the benefit level of the Monthly Discount from $14.45 to $20.00 v' Increasing the funding for marketing from $1000 to $2000 Participation could potentially increase if higher income levels were adopted. For purposes of this report, increases in participation are estimated at levels of 15%, 25% and 40% as displayed in attachment # 2. The estimated increases are due to changes in income guidelines and benefits, and increases in funding toward marketing efforts. Attachment #2 also shows potential costs for implementing changes for each scenario. LONGEVITY The City of Ukiah will continue to fund the Public Benefit mandated by AB 995 that requires all municipal utilities set aside at least 2.7% of electric revenues for another 11 years or until 2013. Therefore, the estimated annual amount of approximately $367,000 plus interest averaged at about 4% is added to the beginning fund balance of $1.5M each year. Attachment # 3 shows how long Public Benefit Funds would be available if changes to the Ukiah C.A.R.E.S. program were implemented according to each scenario. The expense of $515,000 for the Geo-Thermal pipeline expansion is considered a one-time investment during this fiscal year. The other programs eligible to spend Public Benefit money total expenditures of approximately $180,000 each fiscal year. At current benefit levels and participation, Ukiah C.A.R.E.S. is expected to have costs of $182,841 at the end of this fiscal year. ENERGY CONSERVATION PROGRAM The Council approved funding at a level of $50,000 for the Energy Conservation rebate incentive program. Still under development, the proposed City of Ukiah Energy Conservation Program, designed to enhance existing programs, would provide two levels of rebates. Rebates for purchasing Energy Sta~ appliances will be considered for all City of Ukiah customers including commercial businesses, with higher amounts provided to eligible Iow-income residential recipients. On a regular basis, the Customer Service Department responds to concerned customers who ask why their electric charges are so high? We do as much as we can to educate by asking questions about lifestyles as it relates to the appliances in the household and make suggestions for conserving power. This doesn't always adequately provide the customer with concrete ways to reduce their bill. Professional services are available that provide expert auditing of an individual residence or small business energy consumption. By investing in this process, the City of Ukiah could provide the community with solutions to their energy problems. It is staff's recommendation that additional funding in the amount of $20,000 be considered toward the Energy Conservation Program for such a service. SUMMARY The Public Benefit Fund continues to have an adequate balance for funding all current programs the Council has approved. Several options to change Ukiah C.A.R.E.S. benefits and guidelines have been presented. Participation in Ukiah C.A.R.E.S. has increased 15% each year but City electric revenue has not increased by the same margin. It is staff's recommendation that Council also consider other programs eligible to spend Public Benefit Funds as there may be other opportunities in which we may want to participate. If increases to the monthly benefit are adopted, staff recommends scenario #2. Increasing benefits for Ukiah C.A.R.E.S. in scenario #3 may not significantly increase expenditures to jeopardize longevity of the fund unless participation is estimated at inaccurate levels. Scenario #-4 clearly shows that Public Benefit funds would be insufficient for all programs through the end of FY 2008 and is not a recommended option. C W.cz ooooooo o o LO 0 LO LO 0 0 0 Z Public Benefit Fund Projection of Utilization of Funds for all Programs ATTACHMENT # 3 Fund Balance Forward Projected 2.7% of Electric Revenue Interest @ 4% of end fund balance Ukiah C.A.R.E.S. SCENARIO #1 Electric Vehicles Domestic Photovoltaic Rebate Commercial Photovoltaic Rebate Energy Conservation Program Geo-Thermal (one-time expenditure) i Year-End Fund Balance 2002-03 2003-04 2004-05 2005-06 2006-07 2007-08 1,546,119 1,164,902 1,197,555 1,207,797 1,191,453 1,139,075 367,000 367,000 367,000 367,000 367,000 367,000 61,876 46,596 47,902 48,312 47,658 45,563 ~ 203,691 227,408 254,404 285,158 320,214 9,252 9,252 9,252 9,252 13,878 13,878 18,000 18,000 18,000 18,000 18,000 18,000 100,000 100,000 100,000 100,000 100,000 100,000 50,000 50,000 50,000 50,000 50,000 50,000 515,000 Fund Balance Forward Projected 2.7% of Electric Revenue Interest @ 4% of end fund balance Ukiah C.A.R.E.S. SCENARIO # 2 Electric Vehicles Domestic Photovoltaic Rebate Commercial Photovoltaic Rebate Energy Conservation Program Geo-Thermal (one-time expenditure) Year-End Fund Balance Fund Balance Forward Projected 2.7% of Electric Revenue i lnterest @ 4% of end fund balance !Ukiah C.A.R.E.S. SCENARIO # 3 Electric Vehicles Domestic Photovoltaic Rebate Commercial Photovoltaic Rebate Energy Conservation Program Geo-Thermal (one-time expenditure) Year-End Fund Balance ,164,902 1,197,555 1,207,797 1,191,453 1,139,075 2002-03 2003-04 2004-05 2005-06 2006-07 2007-08 1,546,119 1,049,201 1,030,448 984,789 908,243 790,729 367,000 367,000 367,000 367,000 367,000 367,000 61,876 46,596 47,902 48,312 47,658 45,563 213'5421 235,097 263,309 294,606 330,294 369,930 9,252 9,252 9,252 9,252 13,878 13,878 18,000 18,000 18,000 18,000 18,000 18,000 100,000 100,000 100,000 100,000 100,000 100,000 7°'°°°I 7o,000 70,000 70,000 70,000 70,00o 515,000 ,049,201 1,030,448 984,789 908,243 790,729 631,484 2002-03 2003-04 2004-05 2005-06 2006-07 2007-08 1,546,119 1,035,090 996,463 928,545 826,769 681,333 367,000 367,000 367,000 367,000 367,000 367,000 61,876 46,596 47,902 48,312 47,658 45,563 227,653 ~ 254,971 285,568 319,836 358,216 401,202 9,252 9,252 9,252 9,252 13,878 13,878 18,000 18,000 18,000 18,000 18,000 18,000 100,000 100,000 100,000 100,000 100,000 100,000 7°,°°°1 70,000 70,000 70,000 70,000 70,000 515,000 1,035,090 996,463 928,545 826,769 681,333 490~16 Fund Balance Forward Projected 2.7% of Electric Revenue Interest @ 4% of end fund balance Ukiah C.A.R.E.S. SCENARIO # 4 Electric Vehicles Domestic Photovoltaic Rebate Commercial Photovoltaic Rebate Energy Conservation Program Geo-Thermal (one-time expenditure) Year-End Fund Balance 2002-03 2003-04 2004-05 2005-06 2006-07 2007-08 1,546,119 973,863 864,261 714,452 518,558 265,309 367,000 367,000 367,000 367,000 367,000 367,000 61,876 46,596 47,902 48,312 47,658 45,563 ~ 345,946 387,459 433,954 486,028 544,351 9,252 9,252 9,252 9,252 13,878 13,878 18,000 18,000 18,000 18,000 18,000 18,000 100,000 100,000 100,000 100,000 100,000 100,000 50,000 50,000 50,000 50,000 50,000 50,000 515,000 973,863 864,261 714,452 518,558 265,309 CARES research projection of costs aug 02 08/21/2002 AGENDA 1TEM NO: MEETING DATE: 9a Auqust 21, 2002 SUHHARY REPORT SUB3ECT: APPROVAL OF LETTER OF RESPONSE TO THE GRAND JURY The City Council has received a request for information from the Grand Jury for their 2001-2002 Report. The Police Department has formulated a response, which includes recommendations pertaining to the reports titled "The Mentally III- A New Approach to Crisis Services" and "Domestic Violence Restraining Orders". Staff is requesting Council approval of the City's response. RECOHHENDED ACTION: Approve letter of response to the Grand Jury. ALTERNATIVE COUNCIL POLICY OPTIONS: N/A Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A Candace Horsle¥, City Manager N/A 1. Letter from Grand Jury 2. Letter of response from Mayor Ashiku Approved' ~-~-~,~(~ Candace 'Horsley, ~ty Manager 4:CAN/ASR.GrandJury.082102 COUNTY OF MENDOCINO GRAND JURY 4 July 2002 Ukiah City Council 300 Semln.ry Avenue Ukiah CA 95482 Dear Uki~ Cit~ Council: ,JUL ~- ~ Z00~ ."jKIAH POLICE DEPT, ATTACHMEN'r~ /' Post Office Box 629 Ukiah. CA 95482 (707} 463-4820 JUL - 5 2001 CITY OF UKIAN CITY CLERK'S DEPARTMENT As required by Penal Code §933(f), A grand jury shall provide to the affected agency a copy of the portion, of the grand jury report relating to that person or entity two working days prior to its public release and after the approval of the presiding judge. No officer, agency, department, or governing body of a public agency shall disclose any contents of the report prior to the public release of the t~nal report. The 2001-2002 Grand Jury of Mendocino County provides the fonowing Final Reports approved by the presiding judge in advance of its public release: · ~1 The Mentally Ill--A New Approach to Crisis Services ~1 Domestic Violence Restr~_ining Orders The City Council has 90 days from the date of public release of these reports to submit its responses to the Presiding Judge of the Superior Court. As required by Penal Code §933, 'For 45 days a_ecer the end of the tern, the foreperson and his or her designees shall, upon reasonable notice, be available to clarify the recommendations of the report." Please notify me if you require clarification. Sincerely, · Russell Borland Foreman 2001-2002 Reports to be released publicly on Wednesday, 10 July 2002. Guidelines for Responses to a Final Report When you write a response to a Grand Jury Final Report, you are required to respond to each finding ~nd to each recommendation (unless specified otherwise in the report). Penal Code §933.05 specifies the form of responses. For each Finding, you have two choices for your response: 1. You may simply respond that you agree with the finding. No further response is necessary for that finding. (You may, however, comment further if you wish.) 2. You may respond that you disagree wholly or in part with the finding. If you disa.gree, you must specify the part(s) with which you disagree and explain why you disagree. For each Recommendation, you have four choices for your response: 1. "The recommendation has slready be~n implemented." You must then also summarize the implementation; include dates. 2. "The recommendation will be implemented in the future." You must then describe your implementation schedule, which must includes dates. 3. "The recommendation requires more study or analysis." You must then expl_sin why further study or analysis is needed, what the scope and parameters of the study or analysis are, and give a timeframe for presentation of the matter for discussion with your governing body. The timeframe must not exceed six months from the date of public release of the Grand Jury report. 4. "The recommendation will not be implemented because it is unwarranted or unreasonable." You must then explain why the recommendation is unwarranted or unreasonable. (a) (c) (d) California Penal Code §933 Each grand jury shall submit to the presiding judge of the superior court a final report of its findings and recommendations that pertain to county government matters during the fiscal or calendar year. Final reports on any appropriate subject may be submitted to the presiding judge of the superior court at any time during the term of service of a grand jury. A final report may be submitted for comment to responsible officers, agencies, or departments, including the county board of supervisors, when applicable, upon finding of the presiding Judge that the report is in compliance with this title. For 45 days after the end of the term, th~ foreperson and his or her designees shall, upon reasonable notice, be available to clarify the recommendations of the report. One copy of each final report, together with the responses thereto, found to be in compliance with this title shall be placed on file with the county clerk and remain on file in the office of the county clerk. The county clerk shall immediately forWard a true copy of the report and the responses to the State Archivist who shall retain that report and all responses in perpetuity. No later than 90 days after the grand jury submits a final report on the operations of any public agency subject to its reviewing authority, the governing body of the public agency shah comment to the presiding judge of the superior court on the findings and recommendations pertaining to matters under the control of the governing body, and every elected county officer or agency head for which the grand jury has responsibility pursuant to Section 914.1 shah comment within 60 days to the presiding judge of the superior court, with an information copy sent to the board of supervisors, on the findings and recommendations pertaining to matters under the control of that county officer or agency head and any agency or agencies which that officer or agency head supervises or controls. In any city and county, the mayor shah also comment on the findings and recommendations. All of these comments and reports shah forthwith be submitted to the Presiding judge of the superior court who impaneled the grand jury. A copy of all responses to grand jury reports shall be placed on fde with the clerk of the public agency and the office of the county clerk, or the mayor when applicable, and shah remain on file in those offices. One copy shall be placed on file with the applicable grand jury final report by, and in the control of the currently impaneled grand jury, where it shah be maint_~_ined for a mi~nimum of five years. As used in this section "agency" includes a department. California Penal Code §933.05 (a) For purposes of subdivision (b) of Section 933, as to each grand jury finding, the responding person or entity shall indicate one of the following: (1) The respondent agrees with the finding. (2) The respondent disagrees wholly or partially with the finding, in which case the response shall specify the portion of the finding that is disputed and shall include an explanation of the reasons therefor. (b) For purposes of subdivision (b) of Section 933, as to each grand jury recommendation, the responding person or entity shall report one of the following actions: (1) The recommendation has been implemented, with a summary regarding the implemented action. (2) The recommendation has not yet been implemented, but will be implemented in the future, with a timeframe for implementation: (3) The recommendation requires further analysis, with an explanation and the scope and parameters of an analysis or study, and a timeframe for the matter to be prepared for discussion by the officer or head of the agency or department being investigated or reviewed, including the governing body of the public agency when applicable. This timeframe shall not exceed six months from the date of publication of the grand jury report. (4) The recommendation will not be implemented because it is not warranted or is not reasonable, with an explanation therefor. (c) However, if a finding or recommendation of the grand jury addresses budgetary or personnel matters of a county agency or department headed by an elected officer, both the agency or department head and the board of supervisors shall respond if requested by the grand jury, but the response of the board of supervisors shall address only those budgetary or personnel matters over which it has some decisionmaking authority. The response of the elected agency or department head shall address all aspects of the findings or recommendations affecting his or her agency or department. (d) A grand jury may request a subject person or entity to come before the grand jury for the purpose of reading and discussing the findings of the grand jury report that relates to that person or entity in order to verify the accuracy of the findings prior to their release. (e) During an investigation, the grand jury shall meet with the subject of that investigation regarding the investigation, unless the court, either on its own determination or upon request of the foreperson of the grand jury, determines that such a meeting would be detrimental. (f) A grand jury shall provide to the affected agency a copy of the portion of the grand jury report relating to that person or entity two working days prior to its public release and after the approval of the presiding judge. No officer, agency, department, or governing body of a public agency shall disclose any contents of the report prior to the public release of the final report. The Mentally III--A New Approach to Crisis Services In October 2001, the Department of Mental Health (DMH) opened an unlocked Crisis Service Center (CSC) and changed from a medical model to a recovery model of treatment. Although reactions are mixed, the changes are generally getting positive reviews. Additional training within and among agencies and an integration of mental health and substance abuse treatment is needed. Method of Investigation The Grand Jury interviewed employees of the DMH, the Mendocino County Sheriffs Depaxtment (Sheriff), Fort Bragg, Willits, and Ukiah police departments, and private service providers. Memorandums from Public Defender and the District Attorney offices expressing concerns about the' closure of the Psychiatric Health Facility (PHF) were reviewed. The Grand Jury visited the CSC and the Mendocino County Jail (Jail). The Grand Jury encouraged comments from patient advocacy groups. The Grand Jury reviewed the DMH proposal "A Changing System" which contained documents from the Public Defender, District Attorney, and other documents related to Mental Health delivery system in the County. The Grand Jury also reviewed the October 1, 2001 Memorandum of Understanding and the sixth and seventh drafts of the CSC policy statement. The Grand Jury reviewed a portion of the California Health and Safety Code, §5150. Background InformaLion In November 2000, the Board of Supervisors (BOS) gave the Director of the DMH authority to close the PHF due to a shortage of required medical staff. The PHF was the only facility in the county licensed to detain persons for mental health evaluation and treatment. After much study, numerous reports and meetings and input from various groups, the BOS approved a plan for a restructuring of the DMH, which included a permanent closure of the PHF to be replaced by the unlocked cSC that began operations in October 2001. Section 5150 establishes the grounds for detention, upon probable cause, of a person dangerous to himself or others or who is gravely disabled, as a result of mental disorder. The person can be held for evaluation and treatment for 72 hours by specified people, including a peace officer or a DMH crisis worker. Law Enforcement officers often respond to calls concerning persons exhibiting behavior that might be related to mental illness. During the period of June 30, 2001 and February 27, 2002, the Sheriff received 186 calls that were characterized as possible "mental illness' taking a total of 216 hours of officer time. Seventy of the calls resulted in detention under §5150 or referral to another agency. This data does not include mental health contacts handled by the three city police departments. Since the officers are not mental health 2001-2002 Mendocino County Grand Jury Final Report 17 professionals, the DMH has developed a process in which they work in partnership with the police for assessment and disposition of these cases. Findings 1. While causing concern in the County, many saw the closure of the locked PHF as an opportunity for change. The loss of the PHF triggered a comprehensive re-evaluation of the delivery system of help to the mentally ill, especially to those in crisis. Numerous stakeholders were brought together to examine the 'system in place, research the latest practices in the field, and explore the various options for possible change, 2.-On July 17, 2001, the DMH submitted a staff report on mental health services in the County. The nine-page report summarized various possible solutions. The recommendations were: close the PHF and create the CSC, adopt a community-based Adult Systems of Care model, assign mental health workers to the Jail, increase staff for case management, and continue to use out-of-county contract mental health treatment facilities. In addition the County would take over the operation of a residential recovery center, Casa de Marta, in Ukiah, and provide for quick response crisis workers to hospitals, Jail, or other places in the community needing their services. The new plan, with the CSC as an important component, would result in a community based program, a "recovery model" with case management to bring together available resources, including patient advocacy groups, to provide each case with a range of services and continuing follow-up. 3. The BOS approved the plan, which the County Administrative Office described as "a major shift in the delivery of mental health services in our community." County administrative employees recognized that the changes would require a great deal of effort to overcome resistance and for various departments and clients to work together to make the new system successful. 4. An important piece in the new system is the Memo of Understanding between the DMH, the Sheriff, the three city police departments, and the three hospitals in the County whose emergency rooms will be receiving people in mental health crisis. The document, effective October 1, 2001, establishes the protocols for the assessment and care of persons exhibiting signs of mental illness who come into contact with law enforcement. 5. DMH, law enforcement, and hospital staff, do not meet regularly to share knowledge and procedures. Agencies confer on a case-by-case basis. 6. The CSC, located at 860 North Bush Street in Ukiah, in the government complex, went into full operation in the middle of October 2001. 7. The CSC is open and staffed 24 hours a day, seven days a week. Participation of clients is voluntary and there are some beds for overnight "time-out" stays if necessary. 2001-2002 Mendocino County Grand Jury Final'Report 18 8. 9. 10. 11. 12. A CSC worker's duties include evaluation, intervention, placement at a contract psychiatric hospital for 72-hour evaluation under §5150, and planning for discharge from the center to follow-up services. The policy statement for the CSC includes job descriptions for all staff, definition and philosophy of the recovery model concept of treatment, and details of operations. State regulations require the County to provide a Patient Rights Advocate. The patient rights advocate office is now in the CSC, a partial implementation of a 2000-2001 Grand Jury recommendation. ,. The CSC has developed a transportation system to drive clients to out of county psychiatric facilities thus relieving the sheriff from that duty except when the client requires a law enforcement escort. These workers will also have other duties at the center. The CSC is officially designated under State of California guidelines as a Community Mental Health Clinic in which client services are billed under Medi-Cal regulations. It is anticipated that the final costs to the County could be reduced while at the same time providing better services to the mentally ill. 13. Records indicate that as many as one in four inmates housed at'the Jail have mental health issues. When the PHF was closed, officers no longer had a secure facility to leave people who needed evaluation. Patrol Officers reported being out of normal service while they waited for mental health crises workers'to reSPond to hospital emergency rooms to evaluate and assume custody of the client. In addition, mental health or law enforcement staff time had to be increased to transport patients to out of county psychiatric facilities. 14. With the assignment of DMH personnel to the Jail and the ability of the CSC to send crisis workers to the jail after regular working hours, Jail workers believe the treatment of inmates with mental health issues has improved. 15. There is a strong connection between mental illness and substance abuse. Clients in crisis typically exhibit a multitude of problems in addition to the ones that have brought them to the immediate crises. These include homelessness, health, employment, and childcare. DMH has recognized the multiple layers of need with the creation of a new position, Consumer Services Coordinator, with the job of ensuring that the clients receive the help needed from whatever source is available. However, some clients exhibiting aberrant behavior are sometimes shuffled back and forth between AODP and DMH. 16. With the PHF no longer available, the need for costly transportation of patients out of the county has increased. Both the Sheriff and the DMH have 2001-2002 Mendocino County Grand Jury Final Report 19 standby transportation staff and/or ambulances available (if restraint is required) to transport patients to out-of-county psychiatric facilities. 17. Redwood Coast Regional Center, DMH, and the Sheriff are collaborating in a unique grant-funded training program to bring more understanding of the relationship of law enforcement and the developmentally disabled and the mentally ill. A private training group from the Bay Area has been conducting the training. 18. DMH has in place tools for evaluation, such as the Client Satisfaction Questionnaire and the California Quality of Life instrument. The Mental J-Iealth Board is planning to evaluate client satisfaction. Coast Crisis Services 19. The Grand Jury has heard testimony that the impact of the new procedures on Fort Bragg and the coastal areas of the County have been mixed. The Fort Bragg area had in place, prior to the closure of the PHF, a system for crisis response that has not changed. The Fort Bragg office of the DMH has employees to respond to Crisis calls Monday to Friday 8 a.m, to 5 p.m. The County has a contract with Ford Street Project, a private non-profit human service organization, to provide crisis response during all other times. DMH supervisors are available for telephone consultation with the Ford Street crisis workers. The Ford Street Project also provides three beds for "time-out" cases in the same situations now available at the CSC. The primary change has been for §5150 cases, which require a custodial setting. Information from crisis workers on the coast indicates without a PHF, it sometimes takes longer to find a placement for persons who must be detained under §5150 because they must be taken out of the county. 20. There are currently three on-call crisis workers who are employed in other human service jobs. They participate in continual training and case conferences and are supervised by on-call DMH personnel. Often the crisis workers have extensive prior knowledge of the client and the needs of the case, thus facilitating decision-making. 21. Other partners in the process, law enforcement and hospital medical staff, at times, question the qualifications and decisions made by the crisis workers. On the other hand, crisis workers feel that police officers and emergency room staff do not understand the requirements and consequences of a §5150 detention nor the difiqculty in diagnosing a mental disorder. 22. There is no licensed holding cell or room on the coast. At times a patient will be held at the Sheriffs substation in Fort Bragg or by the Fort Bragg Police, perhaps in the back of a patrol car, until a crises worker arrives. 2001-2002 Mendocino County Grand Jury Final Report 2O Recommendations A. Law enforcement agencies strengthen their partnership with the DMH and other mental health stakeholders. (Finding 5, 13) B. The BOS fund training to improve understanding of the new procedures, to allow each group to appreciate the concepts and problems of the other, and to help clients to use all resources to the fullest. (Finding 5, 13) C. DMH, law enforcement, and hospital medical personnel meet on a regular basis to share knowledge and procedures in des_ling with the mentally ill. (Findings 5, 13) D. DMH and AODP integrate health services s_nd substance abuse treatment (Fin'ding 15) Comments The Grand jury believes that the criminal justice system, the Jail in particular, is not an effective venue for the treatment of behavior that might violate a criminal statute, but with cause rooted in illness that can be treated. Yet the Grand Jury acknowledges that under our present system, the criminal justice system will continue to be involved with the mentallY ill. Mendocino County should be commended for making these changes with the expectation that the need for criminal justice intervention will be significantly reduced and that successful client outcomes be improved. The CSC is _s_n_ evolving and expanding concept. Response Required Mendocino County Board of Supervisors Mendocino County Sheriff Ukiah City Council Fort Bragg City Council Willits City Council Response Requested Department of Mental Health Director Ukiah Police Chief Fort Bragg Police Chief Willits Police Chief AODP Director 2001-2002 Mendocino County. Grand Jury Final Report Domestic Violence Restraining Orders The Grand Jury investigated the process by which a person subject to domestic violence obtains a Restraining Order. The Restraining Order is designed to prevent named individuals from contacting those who see them as threatening and is effective for three years Method of Investigation The Grand Jury reviewed "Domestic Violence," a packet on Restraining Orders issued by the court to anyone applying for a Temporary Restraining Order as a first step toward obtaining a Restraining Order. The Grand Jury interviewed court officials, about the Restraining Order process and spoke with the Sheriff, a police chief, and street officers from different law enforcement agencies about police experience with Restraining Orders. Findings 1. A person wishing to obtain a Restraining Order must first apply for an ex- parte court hearing for a Temporary Restraining Order. An applicant must present a typewritten application on the day of the scheduled hearing. There is no £fling fee, but applicants are subject to court fees and costs, unless granted a waiver. 2. The judge signs the Temporary Restraining Order after the ex-parte hearing and the applicant takes the signed order to the Superior Court Clerk who provides the applicant with five certified copies of the order. 3. The applicant must then arrange for service of the order. Any person over 18 years of age can serve the order on the restrained person. Alternatively, a police officer or Sheriffs deputy can perform that function, but the applicant must take it to the appropriate office to arrange for that service. 4. At the Sheriffs office, a clerk enters the order into the California Law Enforcement Tracking System (CLETS) computer so that information about it is available to officers who might need it. If the order doesn't get to the Sheriffs office, the information does not get into CLETS. 5. Only law enforcement agencies and the District Attorney have access to CLETS. The Court has neither the personnel nor the secure work-station required to interact with CLETS. The Restraining Order process breaks down when applicants, confused or otherwise unclear about the system, fail to get the order to the Sheriff, with the. result that the order is not in CLETS and officers have no information available when called out to deal with a person in violation of the order. Besides the Temporary Restraining Order, an applicant can get an Emergency Protective Order, good for three days. A police officer on the scene . o 2001-2002 Mendocino County Grand Jury Final Report 53 contacts an on-call jUdge in circumstances, which, in the officer's judgment, warrant quick action. The judge authorizes the Emergency Protective Order, and the officer takes or faxes a hard copy to dispatch for immediate entry into CLETS. 8. If an applicant calls police to report a violation of an order, an officer can make a misdemeanor arrest on the spot ff the officer observes the violation or ff there is a warrant. Also, after speaking with aggrieved party, neighbors, or other witnesses, the officer may arrest after determining there is probable cause to believe someone has violated an order. 9. ~rhen an Restraining Order lapses or is lifted by request of the plaintiff or defendant, the Court informs the Sheriff, who enters that information into CLETS. Recommendation A. The Sheriff and police departments contact the Court Administration Office to recommend that Bailiffs be assigned to deliver orders to CLETS as soon as possible after they are issued. (Findings 3--6, 9) Comment The Grand Jury suggests that the Court cooperate with law enforcement agencies to deliver orders expediently. Response Required , Mendocino County Sheriff Fort Bragg City Council Ukiah City Council Willits City Council Response Requested City of Fort Bragg Police Chief City of Ukiah Police Chief City of Willits Police Chief 2001-2002 Mendocino County Grand Jury Final Report 54 August 21, 2002 Ronald Brown, Presiding Judge Superior Court of Mendocino County 100 N. State St. Ukiah, CA 95482 Dear Honorable Judge Brown: The City of Ukiah is in receipt of the Grand Jury Report 2001-2002. The following information is the City's response to the findings and recommendations relative to the reports titled "The Mentally Ill- A New Approach to Crisis Services" and "Domestic Violence Restraining Orders". The Mentally I11- A New Approach to Crisis Services Findings 1. Concur with findings. 2. Concur with findings 3. Concur with findings. 4. Concur with findings. 5. Concur with findings. 6. Concur with findings. 7. Concur with findings. 8. Concur with findings. 9. Concur with findings. 10. Concur with findings. 11. Concur with findings. 12. Concur with findings. 300 SEMINARY AVENUE UKIAIq, CA' 95482-5400 Phone# 707/463o6200 Fax'# 707/463-6204 Web Address: www. cityofukiah.com 13. Concur with findings. 14. Concur with findings. 15. Concur with findings. 16. Concur with findings. 17. Concur with findings. 18. Concur with findings. Findings #19-22 pertain to "Coast Crisis Services". This agency has no information pertaining to these services and is unable to concur or disagree with the findings. Recommendations A. The recommendation will be implemented. Inland agencies met on Tuesday, July 30, 2002 to discuss the current MOU and specific concerns and/or improvements to the system that can be instituted. The Ukiah Police Department and Department of Mental Health (DMH) agreed to meet on a regular basis to critique services and strengthen relationships. Quarterly meetings will be scheduled. Be The Mendocino County Board of Supervisors will determine if this recommendation is to be implemented. This agency believes that improved communication and relationships between the agencies will help in meeting the goals of this recommendation. C. As stated above, this agency and DMH agree with this recommendation and have implemented the process. Other agency participation is dependent upon their needs and willingness to participate. D. This agency is unable to respond to this recommendation as it pertains to DMH and AODP. Domestic Violence Restraining Orders Findings 1. Concur with findings. 2. Concur with findings. 3. Disagree in part with findings. The Ukiah Police Department does not serve restraining orders except in emergencies. Law enforcement service is provided by Mendocino County Sheriff's Office - Civil Division. 4. Concur with findings. 5. Concur with findings. (See Recommendations) 6. Concur with findings. (See Recommendations) 7. Concur with findings in part. Emergency Protective Orders are in effect for 5 court days or 7 calendar days, (Sec 646.91 California Penal Code). 8. Concur with findings. 9. Concur with findings. Recommendations A. Although the recommendation by the Grand Jury is a viable option, this agency believes there are two alternatives that will better serve the public and decrease the chance of mistakes. Having Bailiffs assigned to deliver orders increases the number of steps and persons involved in the process. This delays the delivery time of entry into C.L.E.T.S. Our recommendation to the Court Administration Office is to consider the following: . . At the time the applicant takes the signed order to the Superior Court Clerk and is provided with certified copies, the court clerk can fax a copy to M.C.S.O. for immediate entry into C.L.E.T.S. This would eliminate unnecessary handling of protective orders and reduce the possibility of system failure. This would also relieve the applicant or other court personnel from having to deliver the order by hand. The original certified copy would then be delivered to M.C.S.O. by inter-office mail, if necessary. Timeliness of entry into C.L.E.T.S. would be increased enabling officers in the field to have the information available sooner. Or Installation of a C.L.E.T.S. terminal in the office of the Superior Court Clerk. A designated person be assigned to enter Protective Orders immediately upon issuance. This would eliminate delays and opportunity for error. It would also immediately provide information to field officers. There would be the additional advantage of allowing various court orders to be entered for law enforcement purposes and information. Example: judges often issue criminal stay-away orders at time of arraignment. These orders are documented and forwarded to respective law enforcement agencies via inter- office mail. This process delays receipt of orders for up to 24 hours. With the installation of a C.L.E.T.S. terminal these orders could be entered immediately to provide better protection for victims. Sincerely, Phillip Ashiku, Mayor City of Ukiah 1TEM NO: 9b MEETING DATE: Auqust 21, 2002 AGENDA SUMMARY REPORT SUB3ECT: DISCUSSION OF WATER ISSUES AND POSSIBLE COUNCIL DIRECTION Due to the complexity of the various issues regarding Russian River water in IVlendocino County, staff is presenting the second status report on relevant water topics for Council discussion and direction. Additionally, staff recommends that following Council direction, a newsletter devoted to water issues be sent to our residents to uncomplicate the issues and relieve uncertainty about the water situation. Discussion To simplify the discussion, the topics can be categorized into three areas: 1. Amount of water available from Lake Mendocino (drought, Section 7) 2. Amount of water the City is permitted 3. City water availability and reservoirs (Continued on page 2) RECOMMENDED ACTZON: Receive presentation and provide direction to staff. ALTERNATIVE COUNCTL POLICY OPTIONS: Receive presentation. Citizens Advised: Requested by: Prepared by: Coordinated with: Attachments: N/A N/A Candace Horsley, City Manager Darryl Barnes, Utilities Director George Borecky, Water/Sewer Superintendent Alan .lamison, Water Treatment Plant Supervisor None Approved: ~_Q:~-~_., ;¥.~~,-., Can--dace Ho~sley, Ciht~~qanager 4:CAN/ASR.WaterIssues.082102 1. Amount of water available for use from Russian River underflow and Lake Mendocino releases. Lake Mendocino receives water during the summer months mainly from the Eel River diversion through the tunnel at the PG&E power plant in Potter Valley. Currently, Section 7 studies to determine the effects of flows on fish in the Eel and the Federal Energy Regulatory Commission recommendations for flows at the PG&E hydroplant are being performed to evaluate proposed changes to the flow rate from the Eel to the Russian River. This will determine how much water will be available during the summer months to enter Lake Mendocino. Additionally, Section 7 studies are being performed to determine the recommended flows from Lake Mendocino. Both of these determinations could have significant potential impacts on the amount of water available for Mendocino County water users south of Lake Mendocino. As an indicator of one potential scenario, the flow from Lake Pillsbury was reduced this June based on a request from PG&E to FERC. However, the flow from Lake Mendocino has been maintained at a higher level, thereby resulting in less water coming in then going out and a substantial lowering of the water level in Lake Mendocino. The ]:nland Water and Power Commission, Russian River Flood Control District and County Supervisors sent letters to Randy Poole of the Sonoma County Water Agency (SCWA) regarding the flow release rate from Lake IVlendocino. Since SCWA is responsible for the flow regime during the summer months, local agencies are requesting that SCWA petition the State to lower the flow rate. Randy Poole has refused to do so as he feels that once SCWA petitions the State, it will take two months for a response, which will be too late for the Lake. There are several proposals being discussed regarding how to increase the reservoir capacity within Mendocino County. Inland Water and Power Commission is investigating the possibility of raising Coyote Dam to increase the storage volume. However, the feasibility studies are very costly and must first be performed to determine whether this project would be fiscally and technically possible. The time estimate for completion once the process is initiated is approximately 20 years. Another proposal, with Redwood Valley Water District (RVWD), as the main proponent, is to route Eel River winter flows to storage reservoirs. Possible sites for the reservoirs and where the piping would be installed for such a venture will need to be determined. This again will require studies that are very costly, and the project itself is projected to be more expensive then the dam project. The consultant for RVWD will be coming to the Council in September to present an outline of their proposal. 2. Amount of water the City of Ukiah has under oermitted ri0hts The Russian River Flood Control District has permitted rights to 8000 acre-feet of Lake IVlendocino water. The City of Ukiah is entitled to a portion of that water right and in addition holds it's own permit for 20cfs of Russian River underflow water. Under current conditions, City of Ukiah citizens could be assured of sufficient water supply. However, with possible reductions to the Eel River and Lake Mendocino flow rates, this surety could be threatened. City water availability and reserves Several weeks ago the City experienced a sudden and dramatic increase in water usage over an eight-hour period due to an extreme change in temperature. The pumping stations were not able to keep up normal water levels in our reservoirs. In response, we suspended all City facility irrigation and asked other large irrigation users to refrain from watering. Residents were also asked to cut back on water usage until the water tanks were at normal levels. We requested and obtained additional water from the Millview Water District through our intertie agreement. The public responded quickly and the water levels were back to normal by the next day. A similar one-day incident occurred over ten years ago within the City of Ukiah. However, there has been some concern expressed by our community as to what the relationship may be between our one-day lack of water and the possible drought conditions that are being discussed by the media. There were several factors involved in this situation. First, due to river conditions, the Ranney Collector can only take in about 4.1 million gallons of water a day with our wells producing about 2 million a day, for a total of 6.1 million gallons per day. Though our annual average daily water demand is 3.2 million gallons per day, during the summer season, daily demand is around 6 million gallons a day. To cover any water demand over this amount our storage tanks hold 2.4 million gallons in reserve. However, on the day of the water shortage, the demand was so high and within such a short timeframe, the tanks were being depleted faster then what was being pumped back into them. Since the dam has been built and as gravel has continued to be extracted from the river, the height of the river above the riverbed has lowered by six feet. Not only has this reduced the total volume of water available to be pumped through the Ranney Collector, but it has also reduced the width of the river so that a portion of the Ranney's lateral collectors are beyond the riverbanks and that length of pipe can no longer retrieve water. Additionally, though the plant's capacity to pump water is 6 million gallons per day, the plant can only process 4.1 million gallons per day as that is all the Ranney is able to collect under current conditions. the river was at its original height, we could assume that the Ranney would produce the original capacity of 13.1 million gallons per day. Wh~t is Beinq Done What can be done to prevent a shortage in the future? The City has recorded production and use levels for the last 20 years to determine when additional capacity would be needed. We have retained an engineering specialist to design additional production capacity that will provide reliability for the treatment plant during high production periods. ]:n addition, approximately 3.26 million gallons of additional storage will be constructed, for a total of 5.9 million gallons, to provide a greater level of assurance during the summer season and in drought conditions. We have also retained, Ranney supplier, Layne Christensen to evaluate possible solutions to the water availability problem. This could involve the addition of laterals at the current site, proposals for enhancing the gravel in the river, or siting of an additional collection site where the river width is greater and therefore of higher capacity. Sumrn~r~ There are a myriad of water issues that are occurring in the Ukiah Valley that involve agriculture, domestic, and recreational users as well as local, state and federal agencies. Though the Valley concerns require long-term discussion and study, the City's projects are in process and should be completed in the next two years. Staff has provided an updated overview on the current status of several priority concerns for Council's discussion and direction to staff. UKZAH REDEVELOPMENT AGENCY REGULAR MEETZNG CI'V'I'C CENTER COUNCI'L CHAMBERS 300 SEMt'NARY AVENUE AUGUST 21~, 2002 Please be advised that the regularly scheduled meeting of August 21~ 2002 of the Ukiah Redevelopment Agency is cancelled.