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HomeMy WebLinkAbout97-18 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 97-18 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ADOPTING POLICIES AND RENTAL FEES FOR CITY PARK FACILITIES WHEREAS, The City of Ukiah owns, manages, and maintains facilities for pL~blic use; and WHEREAS, local community groups and private organizations request the these facilities; and WHEREAS, the use of these facilities necessitates a need for rental fees wi' ich have been established to provide for maintenance, repairs, utilities, and other operational expenses; and WHEREAS, the City Council noticed the public hearing and it has heard p~Jblic comment on these issues. NOW, THEREFORE, that the City Council adjusts rental rates and policies for City facilities as attached in Exhibit "A", which is incorporated herein. PASSED AND ADOPTED this 4th day of September, 1996 by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Jse of Councilmembers Mastin, Malone, Wattenburger, Shoemaker, and Mayor Schneiter. None. None. None. Fred Schne~ ATI'EST: Ivffar~ Giu~toli, Ci~ Clerk / 4:Res:ParkFees c. OMMUNITY ;~EI~:VICES DEPARTMEN. UKIAH, CALIFORNIA 95482 (707) 463-6214 GRACE HUDSON MUSE MEETING ROOM 431 SOUTH MAIN STREET USE OF FACILITY POLICY AND RENTAL INFORMATION MAXIMUM CAPACITY 49 Assembly/dining . EQUIPMENT AVAILABLE ..RENTAL USE RATES 1, - 43 Chairs (approximately) - 6 Tables (6-foot tables) - Full Kitchen Facilities (no utensils or tablecloths) City of Ukiah Sponsored - No Charge Sun House Guild or Endowment Fund Sponsored activities - No Charge PUBLIC MEETINGS, SEMINARS, WORKSHOPS, PRIVATE PARTIES, DINNERS A. PRIVATE ORGANIZATIONS/BUSINESSES/INDIVIDUALS: $ 85.00 (First Two Hours) $ 30.00 (Each Hour Thereafter) $235.00 (All Day Use) B. NON-PROFIT ORGANIZATIONS AND GOVERNMENT AGENCIES $ 70.00 (First Two Hours) $ 20.00 (Each Hour Thereafter) $150.00 (All Day Use) WEDDINGS, PUBLIC SOCIAL GATHERINGS, PUBLIC DANCES PRIVATE ORGANIZATIONS/BUSINESSES/INDIVIDUALS $200.00 (First Four Hours) $ 30.00 (Each Hour Thereafter) $325.00 (All Day Use) Ao Insurance is available through City Contracted Insurance Agency Please include set-up and clean-up time in your reservation. (SECURITY GUARD: The City may require the renter to pay for a security guard where alcohol is available.) B. DEPOSITS: A $100.00 refundable deposit for Public Meetings, Seminars, and Workshops. A $200.00 refundable deposit for Private Parties, Dinners, Weddings, Public Social Gatherings and Public Dances. CLEAN-UP - The meeting room and ki n area must be left in the same condition, you found them. If City Staff is called for assistance or if the facility is found uncleaned, the renter will be charged a $35.00 minimum call out fee, and $40.00 per hour cleaning fee. The renter is responsible for cleaning the facility upon the group's departure. PARKING - No parking in curbed red zone or in spaces marked "Museum Parking Only" C, INSURANCE REQUIREMENT: All insurance requirements must be complied with prior to use of the Facility. If the Renter elects to provide their own insurance, the Renter must provide the City of Ukiah with a Certificate of Insurance and Additional Insured Endorsement naming the City of Ukiah as additionally insured. The certificate must be in the amount of: ao $ 500,000 (five hundred thousand) - no alcohol is to be served or sold $1,000,000 (one million) if alcohol is to be served or sold HOUSE RULES GRACE HUDSON MUSEUM MEETING ROOM It shall be the responsibility of each individual, group, or organization using this Meeting Room to observe the following house rules: o o . . No smoking is allowed. Additional equipment such as tables, chairs, flipcharts, and audio visual equipment must be provided by the renter at the renter's own expense. No candles or open flames are allowed in the Meeting Room. Nothing will be attached to the walls using pins, tacks, or tape Flowers are allowed on the tables only. Plants must be in containers with protective bases (to prevent damage to the carpet). Be sure trash (if you have any) is placed in the trash cans behind the Sun House or to the dumpster located in the parking lot. Since these containers are small, you will need to make arrangements for removal of large amounts of refuse from the premises upon your group's departure. Keys to the Meeting Room must be picked up from Staff at the Civic Center, 300 Seminary Avenue, Monday through Wednesday between the hours of 8:00 a.m. to 5:00 p.m., and prior to 3:00 p.m. on Thursday. If you do not pick-up your keys prior to 3:00 p.m. Thursday, your reservation will be considerd canceled. Please contact Betti Fairburn at the Grace Hudson Museum to go over opening and closing procedures of the Meeting Room. You can reach Betti Fairburn at 462-3370. Please have your approved yellow copy of the Use of Facilities application with you when picking up your keys. OPENING PROCEDURE , 2. 3. 4. 5. Turn off alarm before entering (make sure alarm light is .o..ff before opening or unlocking door). Open back door to building. Do not leave door unlocked. Unlock interior doors to Meeting Room. Check condition of Meeting Room. The french doors of the Meeting Room are locked from the outside. If you happen to be locked out, please contact the on-call Staff. This number will be available to you. CLOSING PROCEDURE , 2. 3. 4. , Empty trash containers upon your group's departure. Close french doors to patio upon your group's departure. Turn off lights (remember bathrooms and kitchen) and lock interior doors upon your group's departure. Exit through the back exterior door and be certain that it is locked. All doors must be closed for the alarm system circuit to be complete. Turn the alarm system on (the light will come on). Please return keys to Staff at the Civic Center the next working day. If your event is held on the weekend, please deposit keys in the drop slot located below the alarm switch before leaving. REVISED: 09/04/96 B:FACILITES:MUSEUM.96 CITY OF UKIAH COMMUNITY SERVICES DEPARTMENT 300 SEMINARY AVENUE UKIAH, CALIFORNIA 95482 (707) 463-6214 CIVIC CENTER COUNCIL CHAMBERS MAXIMUM CAPACITY USE OF FACILITY POLICY AND RENTAL INFOMRATION - 141 (Council Chambers) - 96 (Foyer) EOUIPMENT AVAILABLE - 120 Fixed Chairs 2 Large Staff' Tables 1 Central P.A. System 1 Fixed Podium with Microphone 1 10' x 10' Screen .RENTAL USE RATES: Insurance is available through City Contracted Insurance Agency CITY OF UKIAH SPONSORED ACTIVITIES: NO CHARGE GOVERNMENT AGENCIES/NON-PROFIT: $ 75.00 (For First Four Hours) $ 25.00 (Each Additional Hour) $135.00 (All Day Use) .PRIVATE ORGANIZATIONS/BUSINESSES/INDIVIDUALS: $100.00 (First Four Hours) $ 30.00 (Each Additional Hour) $160.00 (All Day Use) SATURDAY USE ONLY (ALL USERS) 8:00 A.M. TO 5:00 P.M. EQUIPMENT RENTAL TV and VCR, Overhead Projector, Slide Project, and Flipcharts. DEPOSIT $ 35.00 (Additional) $25.00 Per Day A $100.00 cleaning/security deposit is required for use of the Civic Center Council Chambers. The completed Use of Facility Application and deposit must be received within 30 days of your request to confirm your reservation. If we do not have the completed Application, required insurance, facility fee and deposit 2 weeks prior to your event, your reservation will be considered canceled. If Staff is called for assistance or if the facility is found uncleaned and Staff time is required to return tables and chairs the renter will be charged a $35.00 minimum call out fee, and $40.00 per hour cleaning fee. INSURANCE REQUIREMENT All insurance requirements must be complied with prior to use of the facility. Renters must provide the City of Ukiah with a Certificate of Insurance and Additional Insured Endorsement naming the City of Ukiah as additionally insured in the amount of $1,000,000 (one million dollars). City forms will be provided. CITY OF UKIAH COMMUNITY SERVICES DEPARTMENT 300 SEMINARY AVENUE UKIAH, CALIFORNIA 95482 (707) 463-6214 CIVIC CENTER COUNCIL CHAMBERS USE OF FACILITY POLICY AND RENTAL INFOMRATION MAXIMUM CAPACITY 141 (Council Chambers) 96 (Foyer) EQUIPMENT AVAILABLE - 120 Fixed Chairs 2 Large Staff Tables 1 Central P.A. System 1 Fixed Podium with Microphone 1 10' x 10' Screen RENTAL USE RATES: Insurance is available through City Contracted Insurance Agency CITY OF UKIAH SPONSORED ACTIVITIES: NO CHARGE GOVERNMENT AGENCIES/NON-PROFIT: $ 75.00 (For First Four Hours) $ 25.00 (Each Additional Hour) $135.00 (All Day Use) PRIVATE ORGANIZATIONS/BUSINESSES/INDIVIDUALS: $100.00 (First Four Hours) $ 30.00 (Each Additional Hour) $160.00 (All Day Use) SATURDAY USE ONLY (ALL USERS) 8:00 A.M. TO 5:00 P.M. $ 35.00 (Additional) EQUIPMENT RENTAL TV and VCR, Overhead Projector, Slide Project, and Flipcharts. $25.00 Per Day DEPOSIT A $100.00 cleaning/security deposit is required for use of the Civic Center Council Chambers. The completed Use of Facility Application and deposit must be received within 30 days of your request to confirm your reservation. If we do not have the completed Application, required insurance, facility fee and deposit 2 weeks prior to your event, your reservation will be considered canceled. If Staff is called for assistance or if the facility is found uncleaned and Staff time is required to return tables and chairs the renter will be charged a $35.00 minimum call out fee, and $40.00 per hour cleaning fee. INSURANCE REQUIREMENT All insurance requirements must be complied with prior to use of the facility. Renters must provide the City of Ukiah with a Certificate of Insurance and Additional Insured Endorsement naming the City of Ukiah as additionally insured in the amount of $1,000,000 (one million dollars). City forms will be provided. C,_.vIMUNITY SERVICES DEPARTME. 300 SEMINARY AVENUE UKIAH, CALIFORNIA 95482 463-6214 THE TODD GROVE ROOM 599 PARK BOULEVARD USE OF FACILITY POLICY AND RENTAL INFORMATION MAXIMUM CAPACITY 225 Dancing (Assembly) 125 (Dining) EQUIPMENT AVAILABLE 150 Chairs 12 - 60" Round Folding Tables - Seats 8 6 - 6' Tables - Seats 8 4 - 8' Tables Full Kitchen Facilities (no utensils or tablecloths) Portable Podium RENTAL USE RATES: Insurance is available through City Contracted Insurance Agency 1. PUBLIC MEETINGS, SEMINARS, WORKSHOPS, PRIVATE PARTIES, DINNERS A. PRIVATE ORGANIZATIONS/BUSINESSES/INDIVIDUALS. $110.00 (First Two Hours) $ 30.00 (Each Hour Thereafter) $260.00 (All Day Use) a. NON-PROFIT ORGANIZATIONS AND GOVERNMENT AGENCIES $ 90.00 (First Two Hours) $ 20.00 (Each Hour Thereafter) $170.00 (All Day Use) 2. WEDDINGS, PUBLIC SOCIAL GATHERINGS, PUBLIC DANCES - (EVENTS OF 100 OR MORE ATTENDING) A. PRIVATE ORGANIZATIONS/BUSINESSES/INDiViDUALS $285.00 (First Four Hours) $ 50.00 (Each Hour Thereafter) $475.00 (All Day Use) Please include set-up and clean-up time in your reservation (SECURITY GUARD: The City may require the renter to pay for a security guard where alcohol is available.) B. DEPOSITS: A $100.00 refundable deposit for Public Meetings, Seminars, and Workshops. A $200.00 refundable deposit for Private Parties, Dinners, Weddings, Public Social Gatherings and Public Dances. CITY OF UKIAH C,_MMUNITY SERVICES DEPARTML 300 SEMINARY AVENUE UKIAH, CALIFORNIA 95482 463-6214 THE TODD GROVE ROOM 599 PARK BOULEVARD USE OF FACILITY POLICY AND RENTAL INFORMATION MAXIMUM CAPACITY 225 Dancing (Assembly) 125 (Dining) EQUIPMENT AVAILABLE 150 Chairs 12 - 60" Round Folding Tables - Seats 8 6 - 6' Tables - Seats 8 4- 8' Tables Full Kitchen Facilities (no utensils or tablecloths) Portable Podium RENTAL USE RATES' Insurance is available through City Contracted Insurance Agency 1. PUBLIC MEETINGS, SEMINARS, WORKSHOPS, PRIVATE PARTIES, DINNERS A. PRIVATE ORGANIZATIONS/BUSINESSES/INDIVIDUALS: $110.00 (First Two Hours) $ 30.00 (Each Hour Thereafter) $260.00 (All Day Use) Bo NON-PROFIT ORGANIZATIONS AND GOVERNMENT AGENCIES $ 90.00 (First Two Hours) $ 20.00 (Each Hour Thereafter) $170.00 (All Day Use) 2. WEDDINGS, PUBLIC SOCIAL GATHERINGS, PUBLIC DANCES - (EVENTS OF 100 OR MORE ATTENDING) A. PRIVATE ORGANIZATIONS/BUSINESSES/INDIVIDUALS $285.00 (First Four Hours) $ 50.00 (Each Hour Thereafter) $475.00 (All Day Use) Please include set-up and clean-up time in your reservation (SECURITY GUARD: The City may require the renter to pay for a security guard where alcohol is available.) B. DEPOSITS: A $100.00 refundable deposit for Public Meetings, Seminars, and Workshops. A $200.00 refundable deposit for Private Parties, Dinners, Weddings, Public Social Gatherings and Public Dances. C,, MMUNITY SERVICES DEPARTME. 300 SEMINARY AVENUE UKIAH, CALIFORNIA 95482 (707) 463-6214 PARK FACILITIES USE OF FACILITY POLICIES AND RENTAL INFORMATION TODD GROVE PARK - HUDSON-CARPENTER PARK MCGARVEY PARK - OAK MANOR PARK - VINEWOOD PARK RESERVATIONS FOR EXCLUSIVE USE OF AREAS WITHIN CITY PARKS MUST BE MADE IN ADVANCE TO GUARANTEE A SPACE FOR YOUR EVENT. AREAS WILL NOT BE MARKED RESERVED SO YOU WILL NEED TO BRING YOUR APPROVED RESERVATION APPLICATION COPY WITH YOU. WE ALSO RECOMMEND THAT YOU DESIGNATE AN INDIVIDUAL TO ARRIVE EARLIER THAN YOUR PLANNED EVENT. TODD GROVE PARK _VINEWOOD PARK - Swimming Pools - Barbecues - Trash receptacles - Picnic tables - Horseshoe Pit - Basketball Court - Barbecues - Trash receptacles - Large barbecue pit - Play equipment - Picnic tables - Restroom facilities - Restrooms facilities - Volleyball: Net may be - Play equipment rented from City (Tiny tot/older kids) - Volleyball: Net may be rented from City OAK MANOR PARK - Barbecues - Picnic tables - Tennis courts - Trash receptacles - Play Equipment NOTE: Hudson-Carpenter, McGarvey and Giorno Parks are also available for rent to reserve a space for your event. RENTAL RATES pARK AND BBQ RENTAL RATE VOLLEYBALL NET RENTAl. 2550.00 First 4 hours $80.00 All Day Use - $10.00 (SECURITY GUARD: The City may require the renter to pay for a security guard where alcohol is available). CONCERTS OR OUT DOOR MUSIC - The City of Ukiah has an ordinance regulating out door amplified music. Prior to approval of your reservation, you must obtain a permit from the Director of Community Services. The renter must provide in writing the type and size of performance, amplified or acoustic, the number attending, and length of your event. Staff may request Insurance must be provided. If we do not receive this information, your event will not be approved. CITY OF UKIAH C~ MMUNITY SERVICES DEPARTML. 300 SEMINARY AVENUE UKIAH, CALIFORNIA 95482 (707) 463-6214 PARK FACILITIES USE OF FACILITY POLICIES AND RENTAL INFORMATION TODD GROVE PARK - HUDSON-CARPENTER PARK MCGARVEY PARK - OAK MANOR PARK - VINEWOOD PARK RESERVATIONS FOR EXCLUSIVE USE OF AREAS WITHIN CITY PARKS MUST BE MADE IN ADVANCE TO GUARANTEE A SPACE FOR YOUR EVENT. AREAS WILL NOT BE MARKED RESERVED SO YOU WILL NEED TO BRING YOUR APPROVED RESERVATION APPLICATION COPY WITH YOU. WE ALSO RECOMMEND THAT YOU DESIGNATE AN INDIVIDUAL TO ARRIVE EARLIER THAN YOUR PLANNED EVENT. TODD GROVE PARK - Swimming Pools - Trash receptacles - Horseshoe Pit - Barbecues - Large barbecue pit - Picnic tables - Restrooms facilities - Play equipment (Tiny tot/older kids) - Volleyball: Net may be rented from City VINEWOOD PARK - Barbecues - Picnic tables - Basketball Court - Trash receptacles - Play equipment - Restroom facilities - Volleyball: Net may be rented from City OAK MANOR PARK - Barbecues - Picnic tables - Tennis courts - Trash receptacles - Play Equipment NOTE: Hudson-Carpenter, McGarvey and Giorno Parks are also available for rent to reserve a space for your event. RENTAL RATES PARK AND BBQ RENTAL RATE $50.00 First 4 hours $80.00 All Day Use VOLLEYBALL NET RENTAI~ - $1o.oo (SECURITY GUARD: The City may require the renter to pay for a security guard where alcohol is available). CONCERTS OR OUT DOOR MUSIC - The City of Ukiah has an ordinance regulating out door amplified music. Prior to approval of your reservation, you must obtain a permit from the Director of Community Services. The renter must provide in writing the type and size of performance, amplified or acoustic, the number attending, and length of your event. Staff may request Insurance must be provided. If we do not receive this information, your event will not be approved.