Loading...
HomeMy WebLinkAboutMin 07-18-99MINUTES OF THE UKIAH CITY COUNCIL Regular Meeting Wednesday, August 18, 1999 The Ukiah City Council met at a Regular Meeting on August 18, 1999, the notice for which had been legally noticed and posted, at 6:30 p.m. in the Civic Center Council Chambers, 300 Seminary Avenue, Ukiah, California. Roll was taken and the following Council- members were present: Smith, Libby, Ashiku, and Mayor Mastin. Councilmember absent: Baldwin. Staff present: Public Utilities Director Barnes, Community Services Director DeKnoblough, Finance Director Elton, Assistant City Manager Flad, Risk Manager/Budget Officer Harris, City Manager Horsley, Public Works Director Kennedy, City Attorney Rapport, Community Services Supervisor Sangiacomo, Deputy Public Works Director Seanor, and City Clerk Ulvila. 2. PLEDGE OF ALLEGIANCE Councilmember Smith led the Pledge of Allegiance. Urgency Item: Mayor Masfin announced that there is a need to take immediate action and that the need for action came to the attention of the City subsequent to the agenda being posted. The Urgency Item will be included on the Agenda as Consent item 6m. City Manager Horsley advised that the urgency item concerns a revision to a Resolution previously adopted by Council and the only changes concern the wording of "Whereas" to be replaced by the wording "Be it resolved". 3a. INTRODUCTION OF NEW EMPLOYEES: Rebecca Gonzalez and Rickey Crosley, Maintenance Custodians Community Development Supervisor Sangiacomo advised that Rebecca Gonzalez is a part time Maintenance Custodian in charge of the custodial duties for the Administrative Wing of the Civic Center. Ms. Gonzalez has a varied employment background in which she has experience as a teacher's aid and retail casher as well as custodial work at Willits High School. Mr. Sangiacomo advised that Rickey Crosley is also a part time Maintenance Custodian and is responsible for the maintenance of the North Wing (Public Safety). Mr. Crosley is a very energetic person who enthusiastically approaches his duties with the City. Both Ms. Gonzalez and Mr. Crosley were referred to the City from Mayacama Industries and those in the Community Services Department feel very fortunate to have them on their staff. Councilmember Smith, wearing a Mayacama hat, was of the opinion that Mayacama Industries is the best employment agency in Ukiah. He is very happy with the progress Mayacama has made in the community. City Manager Horsley advised that both Ms. Gonzalez and Mr. Crosley are very dedicated individuals and welcomed them to the City. She noted that they have integrated August 18, 1999 Page 1 of 15 very well with staff. 3b. PRESENTATION: Overview of Redwood Empire Municipal Insurance Fund {REMIF) by Jeff Davis. General Manager Jeff Davis, General Manager of Redwood Empire Municipal Insurance Fund (REMIF), explained that Ukiah belongs to a joint powers authority, composed of fifteen cities, that handles the City's claims, loss coverage, risk management, safety oversight and training, and risk transference in a very economical and cost-efficient manner. He explained that membership in the California Joint Powers Risk Management Authority (CJPRMA) has reaped many benefits for the cities, including "buying power" for other insurance coverages and refunds. He explained that since CJPRMA, like REMIF, is a combination of self-insurance and m-insurance, CJPRMA's excess funds that are not used for claims, reinsurance and reserves, are returned to REMIF; and, in turn, to the cities, rather than being absorbed by some insurance company as profit. As a means to maintain Iow case payment rates, to protect the city and public, and to handle claims when losses occur, REMIF provides a host of services to the participating cities. He discussed the types of lawsuits that REMIF would handle. For over twenty years, workers' compensation and the general/auto liability coverage programs have been in place with the City. As of July 1, 1999, the City of Ukiah's insurance includes the following coverage: comprehensive general and auto liability, workers' compensation, property, fidelity, boiler/machinery, auto physical damage/USAIG non-owned aircraft coverage, and earthquake and flood coverage. He advised that the coverage is tailored to the City's needs rather than to a general population, and REMIF has been working very closely with staff in trying to develop a good program. 4a. APPROVAL OF MINUTES: Regular Meeting of August 4, 1999 Councilmember Libby recommended corrections to the minutes on: Page 4: last paragraph to read: "Councilmember Libby advised that she is not supportive of an increase in taxes, but is supportive of it being decided by the voters." Page 12, item 10, second paragraph, second sentence to read: "She advised that she attended an MCOG meeting and the Callbox Safety Implementation Plan has been sent to Caitrans and the CHP for review." Page 12, item 10, second paragraph, fifth sentence to read: ~For the Fourth of July celebration at the Fairgrounds, the Chamber took in revenues of $10,000 over the cost of the event." She referred to the top of page 12 which mad:" It was the Consensus of Council that there is no need to bring amended Minutes back to Council for further review...". It was her recollection that the consensus of Council was to retain the procedure for returning the amended minutes to Council for review. She advised that she would like the matter of amended minutes agendized for the next COuncil meeting for further discussion. She felt that it is Council's responsibility to oversee that the minutes are corrected accurately. City Manager Horsley explained that the minutes have been returned to Council for further review per Councilmember Libby's previous request. The City Clerk has been bringing the minutes back in that form, as well as duplicating the original minutes with the changes highlighted. By not bringing amended minutes back to Council, it eliminates duplication of amended minutes since the changes will be reflected in the draft minutes August 18, 1999 Page 2 of 15 preSented to Council.. Discussion followed concerning' the matter of amended minutes and the consensus vote of Council at the Previous meeting. City Attorney Rapport observed that the issue at hand concerns.whether the August4, 1999 minutes accurately'reflect what happened at that meeting. The minutes Of August 4'state that-there'was a consensus of Council, and now there is a question as to whether that action was a true consensus. 'He advised that Council will need to correct the minutes of August 4, 1999 to accuratelY reflect that four out of five Councilmembers were in agreement. As a separate issue, Councilmember Libby can always request that the issue be re-agendized and taken up at another meeting. Councilmember Libby requested that the matter of Amended Minutes be agendized for the next City Council meeting. Further discussion followed concerning the matter. City Manager Horsley recommended, the minutes of the August 4, 1999 meeting be corrected to read: The majority of Council agreed that there is no need to bring amended minutes back to Council for further review." City Clerk Ulvila noted a corrected on page 13, second paragraph, third sentence should read "He discussed, the comments received from the public and the status of the building which houses Coors distribution". Mayor Mastin recommended that the sentence should indicated that it was the "Miller distribution" building. MIS AshikulSmith approving the Minutes of the Regular Meeting of August 4, 1999 as corrected; carried by the following roll call vote:. AYES: Councilmembers Smith, Libby, Ashiku, and Mayor Mastin. NOES: None. ABSENT: Councilmember Baldwin. ABSTAIN- None. 5. RIGHT TO APPEAL DECISION Mayor Mastin reviewed the appeal Process. - 6. CONSENT CALENDAR MIS AshikulSmith approving Items a-m of the Consent Calendar as follows: a. Approved Disbursements for the Month of July 1999; b. Adopted Resolution No. 2000-08 Amending Appendix to City Conflict of Interest Code; c. Rejected All Bids for Hewlett Packard Computer Server; d. Awarded Bid for Sodium Hydroxide ProdUcts.to JCl Jones Chemicals Inc. in the Amount of $223 per Dry Ton; e. Adopted Resolution No. 2000-09 Establishing a "No Parking" Zone on the East Side of Leslie Street Along the Lot Frontage of the Ukiah Senior Center; f. Approved Notice of Completion for the Supplying and Erecting of Two Pre-Engineered Metal Buildings, Specification No. 98-S/W1; August 18, 1999 Page 3 'of 15 g. RejeCted Claims for Damages Received From Joan Kelley and Mend°cin° Brewing Company. and Referred to Joint Powers Authority, Redwood Empire Municipal Insurance Fund; h. Adopted Resolution No. 2000-10, As Amended, Making Appointments to the Parks, Recreation and Golf Commission; Received Report of the .Acquisition of Flexible Crack Sealant; Approved Budget Amendment for the Museum Grant; Awarded Contract to Cagwin & Dorward Landscape & Contractors for Landfill Erosion Control in the Amount of $6,450;. I. Awarded Contract to Safety Striping Service for Street Striping 1999, SPecification No. 99-10, inthe .Amount of $12,077.25; m. Approved Amendments' to Resolution No. 2000-0.5. The motion carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Ashiku, and Mayor Mastin. NOES: None. ABSENT: Councilmember Baldwin. ABSTAIN: None. 7: AuDIENcE COMMENTS ON NON'AGENDA ITEMS Robert .Schultz, 521 Nakomis Drive, voiced his opposition to the proposed changes to increase the fees at the Golf Course. Mayor Mastin advised Mr. Schultz that the matter will be heard next on the agenda. 8. PUBLIC-HEARING 8a. Adoption of Resolution Adjusting Fees for the Ukiah Municipal Golf Course Mayor Mastin reported that ' Council received, materials at the meeting concerning a comparison of fee adjustments with other.golf courses. Community Development Director DeKnoblough advised that the Parks, Recreation, and Golf Commission discussed and approved an adjusted fee schedule for the Ukiah Municipal-Golf Course at their June 15, 1999 meeting. The Golf Course currently offers a very flexible fee structure *which. provides affordability to all economic sectors of the community. He reviewed the proposed fee schedule in detail and noted that its structure allows the Golf Course to maximize revenues during premium times while still providing exceptionally affordable rates in afternoon and evening hours. He explained that one major concern expressed during previous fee increases has been retaining affordability to seniors and. the local player who provide the majority of rounds played each year. He discussed Annual Membership Fee categories and noted that the golf community has opposed any significant 'increase in this area on the basis of retaining affordability for the average income retiree and working family, who play and support the Golf Course year round. It is the belief of the Parks, Recreation, and Golf Commission, and staff, that an excellent compromise and sOlution has been reached by attaching an additional weekend charge of $3.00 per round to annual membership holders playing on weekends prior to 11:00 a.m. Currently an Annual Membership holder can reserve a premium time and pay no fee to play. August 18, 1999 Page 4 of 15 Mr. DeKnoblough advised that, in addition to these adjustments,._.staff and the Commission are recommending the elimination of the monthly category for adults and the creation of an Off-Season Pass With unlimited weekday play. The only change to the Junior Golf Program concerns Playing during the premium time on the weekend. He reported, that, in response to some concern expressed by several members Of.the Ukiah Men's Club as to the fairness of the proposed $3.00 per round increase for Weekend golf play., in addition to the Annual Membership Fee of $600, he contacted several regional golf courses to' survey how these fees are assessed by other operators. He discussed the results of. the survey, whiCh all had much higher fees than the Ukiah Cou~'se. · ' . Discussion followed between Council and staff concerning the proposed fee increases and the survey. 7:18 p.m. - Public Hearing Opened. Robert Schultz, 521-Nakomis Drive, voiced his opposition to the $3 fee as well as an increase of $2for 18 holes.of gOlf and for senior citizens. He expressed his Opposition to the fees designated for senior citizens and that they should not .be penalized .with higher fees for wanting to play on the weekends. Don Rones, 717 Live Oak Avenue, noted that the. Resolution indicates that the. fees are due July 1, although in the past it has been January 1. It was his opinion that the reason for the high fees at the golf courses surveyed is. because'the population is more. than Ukiah and they can afford it and requested that the golf fees. listed in the survey be read aloud. Community Development Director DeKnoblough read the fees noted in the survey. Tom Simmons, adviSed that many golfers would prefer an increase to the Annual Membership Fee instead of the increases proposed. 'He also recommended that the Ukiah Women's Golf Club and Men's Golf Clubs be polled regarding the matter of increasing the fees. Mayor Mastin inquired of staff if the Golf Clubs were informed of the proposed fee increase. Community Services Director DeKnoblough advised that both Clubs were informed through the Parks, Recreation, and Golf Commission, and that a notice was posted at the Club House. Jim Brown, '1850 Inez Way, Redwood Valley,-advised that he works through the week and plays mostly on the weekends. He discussed his Annual Membership Fee and felt the membership should begin from the date the member signs up. He discussed adjustments to the fees with regard to the age of members. Ray Ebert, 1125 Helen Avenue, felt that Council tends to forget those'members who have volunteered their time and materials towards, improvements at the Golf Course. They are currently building a golf shed and advised that he is opposed to the Golf Course becoming August 18, 1999 Page 5.of 15 . , commercialized. Robert Reid, 255 Fairview Court, advised that'he pays a monthly fee for g°lf PrivilegeS. He recommended a flat percentage' increase be added .to the current fees. . . Don Crawford, 700 Milagra Drive, noted that whenever the City has been unable to do something for the Golf Course, the community has contributed their time and materials to make'it happen. 'He discussed the significance of the Annual Membership Fee and the fact that some golfers who work through the week would like to play golf on the weekends. He felt that the Annual Membership Fees finance the Golf Course during the winter months and was.opposed to those that purchase Annual Memberships being penalized... Faye Hefte, member of the'Parks, Recreation, and Golf commission, advised that no one had suggested to the Commission that the increase be a percentage. The CommissiOn tried to make the payment plans flexible and felt there is a need to increase fees in order to 'make the necessary improvements at the Golf Course. She did not feel that the Commission is trying to Penalize any specific group, such as senior citizens, with the proposed fee increase,-but rather to make the increaSe as equitable as possible. She advised that the Women's Golf Club was notified of the Commission meeting and told of the proposed rate increase, however, no' members from the Women's Golf Club attended the Commission meeting. Dave Hathaway, member of the Board of Directors of the Men's Golf Club, advised that he pays the Annual Membership Fee. as a convenience because it is very busy at the clubhouse to Sign in, and he does. not like waiting in line to pay $3. He .urged the Council not to discriminate against those that can't play golf through the week because they work and that the Commission should investigate the matter further. Don Howard, 501 Plum Drive, disagreed with the proposed fee increase. George Wilson, discussed the survey of golf courses. He was of the opinion that those who play on the weekends should not. be penalized, especially senior citizens. He recommended a fee increase across the board and that golfers who reside outside Mendocino County should pay a higher fee. Earl Step, Redwood Valley, discussed the 'survey of other golf courses and' noted that only three are municipal golf courses, with the remainder being privately owned. As an avid golfer, he is opposed to the proposed fee increases. Larry Step, 9745 West Road, Redwood Valley, preferred that the proposal be referred back to staff and the Commission so that more golfers can express their views to the Commission at its monthly meeting. Don Rones, 7171 Live Oak, advised that he has served on the Golf Committee for several terms. He discussed 'the annual membership fee and noted that, due to weather constraints, most golfers cannot, play year round. He urged Council to refer the matter back to the Commission for further conSideration. Upon questioning by Mayor Mastin concerning noticing of the proposed fee increase to'golfers, Mr. Rones advised that the August 18, 1999 Page 6 of 15 p~'oposal was posted at the Club House and Was discussed among golfers. However, none of the golfers attended the Parks, Recreation, and Golf Commission meeting when they voted on the proposed fee increase. . . 7:,58 p.m. --. Public Hearing closed, .' Councilmember Smith advised that, although he was in agreement with many comments made, he pointed out that the Parks, Recreation and Golf Commission has. followed the appropriate process and has made .their recommendations to Council.- He expressed his opposition to the propOsed $3 fee increase. 8:00 p,m, -'Recessed,' 8:12 p.m.'- Reconvened. Discussion of referring the matter back to the Parks, Recreation and Golf Commission followed. Consideration of comments received during the Public Hearing procesS was made. MIS Smith/Ashiku to refer'the matter of adjusting fees for the Ukiah Municipal Golf Course back to staff and the Parks, Recreation and Golf Commission for further analysis. Councilmember Libby advised that she is' usually opposed to fee increases, however, she realizes that there are times when a fee increase can be justified. She noted that the Parks, Recreation, and Golf Commission represents the golfers and urged them to attend the meetings. Discussion among Council and Staff concurred that the matter should be returned to the Parks, Recreation,' and .Golf Commission for further study. City Manager Horsley advised that she was pleased to hear that the golfers are aware that a fee increase is necessary-and that improvements are necessary at the Golf Course. She discussed~the problem with deferred maintenance over the years. Counciimembers Ashiku and Smith* expressed their appreciation to the Parks, Recreation and Golf Commission for all their hard work on the matter. The Motion carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Ashiku, and Mayor Mastin. NOES: None. ABSENT: Councilmember Baldwin. ABSTAIN: None. 8, PUBLIC HEARING 8b. Continuation'of Public Hearing for the Pr°posed Revision. to the Capital Imr)rovement Fees for the Airport Industrial Park Mayor Mastin advised that there has been a question regarding the noticing of the continuance of the Public Hearing and staff has renoticed the Public Hearing for the September 1, 1999, City Council meeting. August 18, 1999 Page 7 of 15 MIS SmithlAshiku to continue the Public Hearing to September 1, 1999; carried by an unanimous voice vote of the City Council. Absent: Councilmember Baldwin. UNFINISHED BUSINESS 9a.* A~3Droval of Seminary Avenue Landscape Plan - - -- Community Services Director DeKnoblough advised that at the June 16, 1999 meeting, Council expressed the need to look at a more detailed landscape plan for the median strips along Seminary Avenue. Staff*contacted Tom Fracchia of Creative Designs who prepared a landscaping plan which is included*in the Staff Report. Mr. Fracchia's recommendation.included the Locust, Camphor, and Tulip Tree which will be uniformly planted in both medians. He noted that all of these trees offer differing color characteristics at different times of the year. He discussed the plants recommended in the plan and .noted they are drought resistant in a wide variety of colors. Mayor Mastin inquired if the landscaPing plan takes into consideration car doors opening next to the medians. Mr. DeKnoblough advised that there is adequate room for car doorS to open without getting scratched by the'shrubbery. In response to an inquiry by Councilmember Libby with regard to the existing parking meters, he advised the meters are not proposed for removal at this time. He estimated that the landscaping plan and the planting of new trees, should commence in October of this year. He explained that the wood from the trees will be milled, with a portion of the wood used to construct benches. A plaque will be placed to commemorate "Christmas Tree Lane". MIS Libby/Smith approving landscape Plan for Seminary Avenue; carried by the following roll call vote: AYES: Councilmembers 'Smith, Libby, Ashiku, and Mayor Mastin. NOES: None. ABSENT: Councilmember BaldWin.. ABSTAIN: None. NEW BUSINESS 10a. Discussion Regarding Possible Skate~3ark Facility [.ocatiolls City Manager Horsley advised that this matter is a request to Council to approve further investigation of sites for a Skateboard Park. Community Development Director DeKnoblough explained that staff has been working with a community group (Committee) for over 2 % years in an attempt to locate a site.for a skatepark facility. Based on criteria established by the Committee, three primary sites remain as possibilities: the vacant parcel on Low Gap Road across from the High School, · Vinewood Park, and the future River Park. He discussed each site's advantages and disadvantages with regard to access to public transportation, size of the site, current facilities available on the site, and proximity to residential neighborhoods. He further discussed other pertinent information related to each site as outlined.in his Staff Report to Council. He requested direction from Council. Discussion between Staff and Council followed COncerning each of the proposed sites and their relationship to the availability of public transportation, public safety concerns, and their proximity and potential impacts to residential neighborhoods. Vandalism, loitering, and graffiti were also discussed, as well as minimizing such problems by maintaining the August 18, 1999 Page 8 of 15 park in a poSitive manner with varied activities in order to deter negative' actiVity in the park. The cost of the parcels were also discussed. Mayor Masfin reported that he had the opportunity to view the video "Espark" and found it very informative. The video addressed impacts to nearby neighborhoods, the towns, and the those participating in the activities at the park. The video also addressed public safety concerns, sizes of the parks, and noise issues. It was recommended in the video that boom boxes not be allowed in the parks or allowing kids to just "hang out". He discussed the cost for.construction. Councilmember Libby expressed' her concern with the cost to the City and the potential liability to the City, and if the site would protect the privacy of the citizens who may not want to be exposed to a large amount of kid traffic entering the park, or noise generated at the park. She expressed safety concerns with kids skating to'. the park on the street Or sidewalk. · . Mr. DeKnoblough advised that it has been the position of the City to assist the Committee to locate .a site, focusing on public property. After the property is secured, construction would proceed by way of donations and fund-raising efforts of the Committee in addition to volunteer efforts. He noted Capri's efforts to actively seek donations from businesses in the'area. He explained that the City currently has an Ordinance which allows the City to exclude certain areas in the City from skateboarding and noted there is a ban on skateboarding in the downtown area. He noted that the prohibition of skateboards on. City streets and sidewalks is a difficult issue because it is a multifacit mode of transportation as well as used for recreational purposes. 'Perhaps additional communication with the skaters is necessary in order to educate them as to where it would be appropriate to' skate. City Manager Horsley advised that the REMIF Board approved coverage of skateboard parks about one year ago. The state gave cities immunity from certain activities. Although REMIF has approved coverage, there are certain rules which include the posting of notices, supervision, and that the skaters .wear appropriate equipment. By observing the operation of other skateboard parks, the City is able to learn what it can do to make the park successful. She noted a concern with trash and explained that more trash receptacles could be added at a park. She explained the need for the police to observe both sides of the park; those participating in the activities as well as. those observing or passing by. Assistant City Manager Flad advised that. fencing is a critical issue in order to delineate who is participating in the skating activities. One of the benefits of including a skateboard park in an area where youth activity already exists, is that noise and traffic is not out of place. Discussion continued With regard to the need for fencing around the park to protect spectator areas. Graffiti, vandalism, and associated maintenance costs were addressed. A comparison of a concrete structure versus a wood structure was discussed, with a concrete structure being recommended by staff. Mayor Mastin discussed the. issue of liability, and noted that the video indicates that · August 18, 1999 Page 9 of 15 liability increases greatly when you have an attendant at a skatepark whereas if a sign is posted and the park is unstaffed, then the liability is greatly reduced. Since the City devotes land for such activities as softball, swimming, and tennis, it would be appropriate to make an allowance for skateboard parks in which both kids as well as adults could participate. City Manager Horsley responded to an inquiry by Councilmember Libby, by stating that the City's liability insurance rate would not be increased. Eric Larson, 123 Clara, advised his business has been located next door to the skateboard facility located at the PAL site. As a neighbor, he reported that problems at the site were mainly caused by non-skateboarders. He did not feel noise was a problem for him in the operation of his business, however, it may cause a problem in a residential area. He discussed security and felt one of the biggest problems that they have at the PAL site is with younger kids waiting to be let into the facility and their lack of Supervision. He recommended that the Committee look into the use of the old. Salvation Army site. He discussed the possibility of PAL leasing adjacent property and the possibility of leasing a portion of the property for a skateboard park.. He is supportive of the project. Nimine Ambrois, 140 Mendocino Place, advised that she has worked on the Skateboard Park Committee for over 2 % years and the Committee is approaching the project with a strong believe that the community will be better off with a skateboard park. The youth really need a place to go where they can participate in their sport. She noted that wherever the site is located, the same concerns will exist and the Committee needs to be aware of them. She advised that Vinewood Park is a good site, however, they would like to explore the feasibility of other sites as well. The Committee is aware of concerns of-the neighbors. They would like to find a site and are soliciting the support of Council to continue looking for a suitable location. City Manager Horsley explained that staff brought the matter before Council to update Council on the Committee's progress and to obtain Council's approval to proceed with the project. Staff is willing to work with the Committee to assist in addressing some important issues and also to aid in fast tracking the project. Discussion followed concerning the importance of the project and suitable suites. Attention was directed to safety, noise, accessibility to public transportation, and considerations of locating the park in a residential neighborhood. Consensus of Council was to direct staff to proceed with further study of the sites discussed. 9:04 p.m. - Recessed. 9:11 p.m - Reconvened. August 18, 1999 Page 10 of 15 NEW BUSINESS 10b. (~¢rlsideration of 1999 Mendocino Council of Govemments (MCOGt. Transr)ortation Enhancement Activities (TEAt Grant Ar)r)lication Or)tions - - Assistant City Manager Flad noted that a cost estimate of staff's recommended activities was distributed to Council. He explained that, as the Regional Transportation Planning Agency (RTPA) for Mendocino County, the Mendocino Council of Governments (MCOG) has the responsibility to identify and select local projects for funding through the Transportation Enhancement Activities (TEA) Program. The MCOG has a total of $1,847,000 available for programming over the six year TEA-21 period. MCOG has decided on two separate competitive funding cycles, of roughly $900,000 each to distribute the funding. He advised that Public Works Director Kennedy and Deputy Public Works Director Seanor prepared the cost estimates for the City and assisted in identifying priority needs and recommending potential projects. The minimum project size is $100,000 and felt that, while there is technically no "cap" on the project size, the realistic maximum project for the City of Ukiah is between $200,000 and $300,000 per funding cycle. He explained that projects must be over and above required mitigation and normal transportation projects, and the project must be directly related to the transportation system. Projects must be selected from one or more of the twelve activities categories listed in U.S. Code Section 101(a). He reviewed eligible costs and noted that activities must be for capital improvements; it cannot be a maintenance expenditure project, since transportation enhancement activities are public funds. All of the screening requirements must be met if a proposal meets all of the applicable criteria it is eligible for consideration. He discussed the seven groups of screening criteria. City Manager Horsley advised that during the early 1990's, several committees met regarding Redevelopment and many plans and projects were prioritized at that time. Unfortunately, during the funding process, some of the initial prioritizations were not followed, which resulted in some members of the committees having bad feelings that they had spent time and effort to prioritize the projects and were not funded. Staff attempted to recommend some of those projects that would fit into the criteria of this grant, that were not previously funded. Assistant City Manager Flad advised that Judy Pruden pointed out the Streetscaping Guidelines Study which provided helpful information to staff. He discussed in detail the proposed project activities identified by staff of 1 ) Additional street trees on State Street, 2) Downtown crosswalk enhancements, 3) Landscape improvements at the eastern block of Main, Smith, and Standley Streets, 4) Streetscape enhancements on State Street and the Downtown area, and 5) Pedestrian and bicycle enhancements. He discussed the Cost Estimate for Additional Street Trees on State Street which was broken down into three sections of the City: 1 ) North Section - Norton Street to Garrett Drive, 2) Downtown Section - Mill Street to Norton Street, and 3) South Section - Washington Avenue to Mill Street. City Manager Horsley noted that, although the projects have been included in specific sections, Council has the option of selecting a combination of projects. August 18, 1999 Page 11 of 15 Discussion followed between Staff and Council regarding the five proposed projects. Topics of discussion included providing additional benches in various areas, and the composition of a "stamped cross walk" and its benefits, Extensive discussion followed conceming the cost of street trees and their irrigation, as well as the attrition rate should the trees not be watered on a regular basis. The concept of acquiring agreements with business owners to water trees in front of their business, in addition to obtaining the assistance of the Shade Brigade for watering purposes was discussed. It was noted that cross walk enhancement would be a safety as well as visual asset to the community. The idea of a watering truck was discussed, however, it was noted by staff that the City does not currently own such a vehicle, and would need to hire personnel to the operate the vehicles. Public Works Director Kennedy noted that staff previously converted a truck into a watering truck and explained the watering procedure. Mr. Flad advised that the shading of the area surrounding the parking lot on Main Street is part of a project currently being developed by the Redevelopment Agency. Ms. Horsley explained that staff prefers that some money be allocated for the shading of the area surrounding the parking lot since staff has spent six months with The Shade Brigade to design the parking lot and surrounding area. Other than funding through a small grant program that The Shade Brigade obtains, no other funding is available to complete this project. Discussion continued with regard to enhancement of the area surrounding the parking lots along Main Street and that this area is considered a blighted area. The area is also located in close proximity to transportation services, the library, the downtown area, and the State Street corridor, thereby making it a prime candidate for funding. The topic of focusing on other areas of the City rather than focusing on the downtown area was pursued. It was noted that the northern and southern portions of State Street have not received much attention. During discussions, it was noted that the majority of costs is contained in the irrigation system of the trees. It was noted that watering of the trees could be handled in-house but it would need to be budgeted for next year. Mr. Kennedy discussed his opposition to stamped crosswalks, noting that soon after they are installed they become dirty from oil stains and tire marks. They also become rumble strips and create a maintenance headache. Based upon the City's accident history during the past twelve months, the most dangerous area for a pedestrian has been in marked crosswalks on State Street. After considerable discussion, it was the consensus of Council to select the following projects for TEA grant funding: 1) Additional street trees on State Street, but not including irrigation. 2) Landscape improvements at the east block of Main, Smith, and' Standley Streets which will enhance and provide shade to the large parking lot, shading for parked vehicles, perimeter landscaping will shade the pedestrian walkway, and will greatly enhance a blighted area. August 18, 1999 Page 12 of 15 Mayor Mastin briefly discussed Mendocino Transit Authority's (MTA) grant application, which he provided a copy to Council. Bruce Richard, MTA General Manager, had inquired if Council would be supportive of their grant application. However, it was pointed out that the applications are competitive and that the City may not be willing to write a letter in support of MTA's grant application for rehabilitation for the railroad depot building. He noted that MT^ has received notice from Caltrans that they have approved a-$312,000 grant to MTA for the depot project. It is MTA's estimate that the entire project, including the purchase of the property, will be $1.9 million. MTA currently has approximately $1 million. 10c. Consideration of Pro_iect Application Options for the SB45 Bike and Pedestrian FundinQ Pro(~ram -- -- 9:40 p.m. - Mayor Mastin excused'himself from the meeting due to a conflict of interest because one of the properties is near his place of residence. Public Works Director Kennedy advised that MCOG is accepting applications for funding considerations under the SB45 Bike and Pedestrian Set Aside Funding program. As a result of the 1998 State Transportation Improvement Plan (STIP) Amendment, additional state and federal funds in the amount of $7,826,000 became available to the Mendocino County Region for funding allocation by the MCOG of which $391,000 was set aside for bike and pedestrian projects. He reported that the project selection process will be highly competitive and open to the five member agencies of MCOG. He discussed the ranking criteria for the projects and a Scoring Form was distributed to Council for review. He discussed in detail the three candidate projects identified in his Staff Report: 1. Improvement of safer route to school along the north side of Mendocino Drive fronting Yokayo School grounds. 2. Construction of pedestrian facility at Gobbi Street and Oak Manor Drive. Option #1: Culvert extension Option #2: Bridge 3. Construction of ADA ramps at various locations within the City of Ukiah. With regard to project #2, Mr. Kennedy advised that the project was brought to his attention by Councilmember Libby, and that he had an opportunity visit the site with her and discussed options to make that location pedestrian accessible. He discussed the field survey of areas in the City lacking ADA ramps and expressed a considerable need for wheel chair ramps. Mr. Kennedy continued with a detailed estimated cost for each project. The total funding for all projects is $391,000 and he recommended Council select projects which total approximately one fifth of this amount. He reported that the City should be receiving funds in the amount of $125,385 of Surface Transportation Funding and only a small portion is obligated. He discussed this funding program in detail. Councilmember Libby discussed the situation of the area at Gobbi Street and Oak Manor School, noting that the corner is heavily used by people in the neighborhood, those living in the mobile home park, and by children. She noted that the area does not have a safe way to walk around the comer. She recommended that project #2 be placed on the priority list for funding or that the City provide funds to complete the work. She discussed the two August 18, 1999 Page 13 of 15 options for project #2. Mr. Kennedy advised that, aesthetically, he preferred the bridge option, however, it would be difficult to make it ADA compliant because of the west end. The culvert extension is less expensive, and can be made ADA compliant. He noted that the ADA ramps mandated by the State has been extended. He proposed that Council direct staff to submit project #3, ADA ramps, for SB45 funding, with project #1, Mendocino Drive fronting Yokayo School, as an alternate. Project #2 could be funded with Surface Transportation Program funds if Council so desires. Discussion continued with regard to prioritizing the proposed projects. The amount of space needed for ADA curb ramps was discussed. M/S Libby/Smith to direct staff to submit applications to MCOG for SB45 funding with the following prioritizations of: 1) ADA ramps, 2) sidewalk improvements along school route (north side of Mendocino Drive fronting Yokayo School grounds), and with the construction of apedestrian facility at Gobbi Street and Oak Manor Drive to be funded with STIP funds received by the City; carried by the following roll call vote: AYES: Councilmembers Smith, Libby, and Ashiku. NOES: None. ABSENT: Councilmember Baldwin and Mayor Mastin. ABSTAIN: None. 10:14 p.m. - Mayor Mastin returned to the meeting. 10d. Discussion of City Fiscal Status and Strategic Forecasting Plan city Manager Horsley advised that Council had requested at the last budget session that staff come in with a balanced budget. In order to obtain a balanced budget, staff is requesting Council's direction as to what they want to prioritize and what other revenue sources they would be interested in pursuing. In addition to the possibility of reducing or eliminating certain services, or the expansion of others. Staff is requesting Council's approval to prepare a three-year Budget Projection Analysis and Report of Departments within the General Fund. A three-year project of revenues based on current percentage increases would then be calculated along with the projected values. Council would then use the list of services in relation to the costs to determine what its priorities are for each Department. Staff's goal for providing the Strategic Forecasting Plan is November or December 1999. MIS Ashiku/Libby authOrizing Staff to prepare a Strategic Forecasting Plan; carried by the following roll call vote: AYES: Councilmembers Smith, Libby, Ashiku, and Mayor Mastin. NOES: None. ABSENT: Councilmember Baldwin. ABSTAIN' None. 11. CITY COUNCIL REPORTS Councilmember Smith attended the Main Street Board of Directors meeting and their new Executive Director, Christine Dillard, was introduced. They are in the process of planning a New Years Eve ball. Councilmember Libby reported attending a Chamber of Commerce meeting and there will be a seminar to provide enlightenment on the American with Disabilities Act and how it affects your business on October 12, 1999. On September 13, 1999, a forum is August 18, 1999 Page 14 of 15 scheduled at City Hall to inform the business community on how the different entities in the County are up to datewith Y2K compliant. At the EDFC meeting, it was noted that NASA scientists are farming out to create private businesses, primarily with green house productions. Agravision Technologies International, which is a licensed corporation, is working with NASA to design, construct, and maintain closed environmental bio-system plant growth chambers and greenhouses. There will be a seven member EDFC delegation traveling to the NASA Aimes Research Center at Moffett Field to view the systems first hand and to discuss the potential of working with Agravision and bringing a proposal to Mendocino County to create jobs. She attended the Basic Community Oriented Policing and Problem Solving Workshop August 11 through the 13, and felt it was an excellent workshop. She received valuable information and encouraged other Councilmembers to attend their next workshop. She discussed topics presented at the workshop. Participants received a video, which she donated to the City, and encouraged other Councilmembers to view the video. Councilmember Ashiku advised that there is an annual meeting of Northern California Power Authority (NCPA) in September which will cover such issues as deregulation, current legislation, and other upcoming matters. He noted that utility related issues will be with the City for some time, and encouraged other Councilmembers to become more involved in NCPA meetings. Mayor Mastin thanked the City Council for attending the last Concert in the Park and he is looking forward to next year's entertainment. He reminded Council that on August 20, 1999, Senator Chesboro will be holding his first annual family barbeque at Todd GrOve Park, beginning at 6:00 p.m. 12. CITY MANAGER/DIRECTOR REPORTS City Manager Horsley reported on the City's Web page information and provided Council with a printout of the information. She solicited Council's input on the information presented. 13. CLOSED SESSION None. 14. ADJOURNMENT There being no further business, the meeting was adjourned at 10:27 p.m. Marie Ulvila, City Clerk August 18, 1999 Page 15 of 15