HomeMy WebLinkAboutWest Yost Associates 2016-07-01NA. Po . !S((9-2c
Russian River Watershed Association — West Yost Associates
July 1, 2016
AGREEMENT FOR PROFESSIONAL SERVICES
Russian River Watershed Association- Executive Director Services
The following is an agreement between the City of Ukiah, hereinafter the "City", on behalf of the
Russian River Watershed Association and West Yost Associates hereinafter, "Consultant".
WHEREAS, Consultant is a duly qualified consulting firm, experienced in a project and program
administration and management in the fields of water resources, wastewater and water recycling.
WHEREAS, in the judgment of the Board of Directors of the Russian River Watershed
Association, hereinafter Russian River Watershed Association, it is necessary and desirable to employ the
services of the Consultant for the purpose of Executive Director services in administration of the
Association.
WHEREAS, the Board of Directors of the Russian River Watershed Association has requested
that the City serve as fiscal agent to the Russian River Watershed Association and contract with the
Consultant for these services.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties
hereto agree as follows:
PART A- SPECIFIC PROVISIONS:
1. DESCRIPTION OF SERVICES AND PAYMENT: Except as modified in this agreement, the
services to be provided and the payment schedule are:
a. The scope of work covered by this agreement shall be that included in Attachment A of this
agreement and is based on the scope of work outlined within the RRWA 2016-2017 Work Plan as
approved by the Board of Directors of the RRWA at its regular meeting on February 25, 2016.
The total amount of this contract is equal to the total budget in the Work Plan ($517,310), less a
credit to the City for the Administrative Agency services ($2,000).
b. The fee and fee payment for such work shall be as stipulated under the fee schedule included
in Attachment B of this agreement and shall not exceed $515,310 in total.
PART B- GENERAL PROVISIONS
1. ASSIGNMENT/DELEGATION: Except as above, neither party hereto shall assign, sublet or
transfer any interest in or duty under this agreement without written consent of the other, and no
assignment shall be of any force or effect whatsoever unless and until the other party shall have so
consented.
Russian River Watershed Association — West Yost Associates
July 1, 2016
2. STATUS OF CONSULTANT: The parties intend that the Consultant, in performing the services
hereinafter specified, shall act as an independent contractor and shall have the control of the work and the
manner in which it is performed. The Consultant is not to be considered an agent or employee of the
City, and is not entitled to participate in any pension plan, insurance, bonus or similar benefits the City
provides its employees.
3. INDEMNIFICATION: The City is relying on professional ability and training of the Consultant as
a material inducement to enter into this agreement. The Consultant hereby agrees that all its work will be
performed in accordance with generally accepted professional practices and standards, as well as the
requirements of applicable federal, state and local laws, it being understood that acceptance of the
Consultant's work by the City shall not operate as a waiver or release.
a. With respect to professional services under this agreement, Consultant shall indemnify, hold
harmless, release and defend the City, its officers, directors, agents, volunteers, and employees
from and against any and all actions, claims, damages, disabilities, liabilities and expenses,
including attorney's and expert fees and witness and litigation costs that may be asserted by any
person or entity, including the Consultant, its officers, agents, employees and/or subcontractors to
the extent caused by the negligent acts, errors or omissions, failure to perform or willful
misconduct of the Consultant in connection with this agreement and the activities necessary to
perform the task provided herein.
b. With respect to all other than professional services under this agreement, Consultant shall
indemnify, hold harmless, release and defend the City, its officers, agents and employees from
and against any and all actions, claims, damages, disabilities, liabilities, and expenses, including
attorney's and expert fees and witness costs that may be asserted by any person or entity,
including the Consultant, arising out of or in connection with this agreement and the activities
necessary to perform those services and complete the tasks provided for herein.
This indemnification is not limited in any way by any limitation on the amount or type of damages or
compensation payable by or for the City or its agents under workers' compensation acts, disability benefit
or other employee benefit acts.
4. PROSECUTION OF WORK: Consultant has been previously authorized by the RRWA Board of
Directors to proceed with Executive Director Services under this Agreement which is now being
executed. The execution of this Agreement shall constitute the Consultant's authority to proceed
immediately with the invoicing and collection of payment for performance under this contract beginning
July 1, 2016. Performance of the services hereunder shall be completed by June 30, 2017, provided,
however, that if the performance is delayed by earthquake, flood, high water or other Act of God or by
strike, lockout or similar labor disturbance ("Acts"), or by other cause beyond Consultant's reasonable
control, the time for the Consultant's performance of this contract shall be extended by a number of days
equal to the number of days the Consultant has been delayed by such Acts.
21
Russian River Watershed Association — West Yost Associates
July 1, 2016
5. METHOD AND PLACE OF GIVING NOTICE, SUBMITTING BILLS AND MAKING
PAYMENTS: All notices, bills and payment shall be made in writing and may be given personal
delivery or by mail. Notices, bills and payments sent by mail should be addressed as follows:
CITY: City of Ukiah
Attn: Jane Chambers
300 Seminary Avenue
Ukiah, CA 95482-5400
Ph.# 707-463-6213
CONSULTANT: West Yost Associates
Attn: Andy Rodgers
2020 Research Park Drive, Suite 100
Davis, CA 95618
Ph.# (707) 508 - 3680
and when so addressed, shall be deemed given upon deposit in the United States Mail, postage prepaid. In
all other instances, notices, bills and payments shall be deemed given at the time of actual delivery.
Changes may be made in the names and addresses of the person to who notices, bills and payments are to
be given by giving notice pursuant to this paragraph.
6. MERGER: This writing is intended both as the final expression of the agreement between the parties
hereto with respect to the included terms of the agreement, pursuant to California Code of Civil Procedure
Section 1856 and as a complete and exclusive statement of the terms of the agreement. No modification
of this agreement shall be effective unless and until such modification is evidenced by a writing signed by
both parties.
7. SEVERABILITY: Each provision of the agreement is intended to be servable. If any term of any
provision shall be determined by a court of competent jurisdiction to be illegal or invalid for any reason
whatsoever, such provision shall be severed from this agreement and shall not affect the validity of the
remainder of the agreement.
8. TERMINATION: At any time and without cause, the City shall have the right in its sole discretion,
to terminate this agreement by giving written notice to the Consultant. In the event of such termination,
the City shall pay the Consultant for services rendered to the termination date.
In addition, if the Consultant should fail to perform any of its obligations hereunder, within the time and
in the manner herein provided, or otherwise violate any of the terms of this agreement, the City may
terminate this agreement by giving the Consultant written notice of such termination, stating the reason
Russian River Watershed Association — West Yost Associates
July 1, 2016
for such termination. In such event, the Consultant shall be entitled to receive as full payment for all
services satisfactorily rendered and expenses incurred hereunder, an amount which bears the same ratio to
the total fees specified in the agreement as the services satisfactorily rendered hereunder by the
Consultant bear to the total services otherwise required to be performed
for such total fee, provided however, that there shall be deducted from such amount the amount of
damage, if any, sustained by the City by virtue of the breach of the agreement by the Consultant.
9. TRANSFER OF RIGHTS/OWNERSHIP OF DATA: The Consultant assigns the City all rights
throughout the work in perpetuity in the nature of copyright, trademark, patent, and right to ideas, in and
to all versions of any plans and specifications, reports, video tapes, photographs, and documents now or
later prepared by the Consultant in connection with this contract.
The Consultant agrees to take such actions as are necessary to protect the rights assigned to the City in
this agreement, and to refrain from taking any action which would impair those rights. The Consultant's
responsibilities under this contract will include, but not be limited to, placing proper notice of copyright
on all versions of plans and specifications, reports and documents as the City may direct, and refraining
from disclosing any versions of the reports and documents to any third party without first obtaining
written permission of the City. The Consultant will not use, or permit another to use, any plans and
specifications, reports and documents in connection with this or any other project without first obtaining
written permission of the City.
All materials resulting from the efforts of the City and/or the Consultant in connection with this project,
including documents, reports, calculations, maps, photographs, video tapes, computer programs,
computer printouts, digital data, notes, and any other pertinent data are the exclusive property of the City.
Reuse of these materials by the Consultant in any manner other than in conjunction with activities
authorized by the City is prohibited without written permission of the City.
Any reuse of Consultant's work by City without written verification or adaptation by Consultant for the
specific purpose intended will be at City's sole risk and without Liability or legal exposure to Consultant,
and City shall indemnify and hold harmless Consultant from all claims, damages, losses and expenses
including attorneys' fees arising out of or resulting there from."
10. COST DISCLOSURE: In accordance with Government Code Section 7550, the Consultant agrees
to state in a separate portion of any report provided the City, the numbers and the amounts of all contracts
and subcontracts relating to the preparation of the report.
11. NONDISCRIIIIINATION: The Consultant shall comply with all applicable federal, state and local
laws, rules and regulations in regard to nondiscrimination in employment because of race, color, ancestry,
national origin, religion, sex, marital status, age, medical condition or physical handicap.
Russian River Watershed Association — West Yost Associates
July 1, 2016
12. EXTRA (CHANGED) WORK: Extra work may be required. The Consultant shall not proceed
nor be entitled to reimbursement for extra work unless that work has been authorized, in writing, in
advance, by the City. The Consultant shall inform the City as soon as it determines work beyond the
scope of this agreement may be necessary and/or that the work under this agreement cannot be completed
for the amount specified in this agreement. Failure to notify the City shall constitute waiver of the
Consultant's right to reimbursement.
13. CONFLICT OF INTEREST: The Consultant covenants that it presently has no interest and shall
not acquire any interest, direct or indirect, which would conflict in any manner or degree with the
performance of its services hereunder. The Consultant further covenants that in the performance of this
contract no person having any such interest shall be employed.
14. INSURANCE: The Consultant shall obtain insurance acceptable to the City in a company or
companies with a Best's rated carrier of at least A:VII. The required documentation of such insurance
shall be furnished to the City at the time it returns the executed contract. The Consultant shall not
commence work nor shall it allow its employees or subcontractors or anyone to commence work until all
insurance required hereunder is in effect.
The Consultant shall have and maintain at all times during the life of this agreement, up to the date of
acceptance, the following policies of insurance:
a) Workers' Compensation Insurance: If Consultant has employees, Workers' Compensation
Insurance to cover its employees, as required by the State of California, and shall require all
subcontractors similarly to provide Workers' Compensation Insurance as required by the Labor
Code of the State of California for all of the subcontractors' employees. All Workers'
Compensation policies shall be endorsed with the following specific language:
"This policy shall not be canceled without first giving thirty (30) days
prior notice to the City, Attn: Jane Chambers, by mail."
The Workers' Compensation Insurance self-insured deductibles and retentions for both the
Consultant and its subcontractors shall not exceed $1,000.
b) Public Liability Insurance: Personal Injury (including bodily injury) and Property Damage
Insurance for all activities of the Consultant and its subcontractors arising out of or in connection
with this agreement, written on a commercial general liability form which provides coverage at
least as broad as ISO Commercial General Liability Occurrence Form CG 00 01 11 85 or 88 or
any subsequent revision or equivalent including benefit contractual coverage, completed
operations coverage, Consultant's protective coverage, and automobile coverage. The automobile
coverage should be at least as broad as ISO Business Auto Form CAOO1 edition 187 or
equivalent including employer's non -ownership liability. All deductibles or self-insured
retentions shall not exceed $1,000. Coverage in an amount not less than $1,000,000 combined
single limit personal injury ($2,000,000 in the Aggregate), including bodily injury, and property
5
1
Russian River Watershed Association — West Yost Associates
July 1, 2016
damage for each occurrence is required. Each such policy shall be endorsed with the following
language:
1. The City of Ukiah, its officers, agents, employees and volunteers are additional
insured under this policy.
2. The insurance shall be primary as respects the insured shown in the schedule
above.
3. The insurance afforded by this policy shall not be canceled except after thirty
days prior written notice by mail has been given to the City.
4. The referenced policy does not exclude explosion, collapse, underground
excavation hazards or removal of lateral support.
5. The inclusion of more than one insured shall not operate to impair the right of
one insured against another insured, and the coverage afforded in the policy
shall apply as though separate policies had been issued to each insured.
6. Consultant's policy shall be endorsed with an "Additional Insured Endorsement"
form. The General Aggregate Limits of Insurance in the referenced policies
apply separately to this project.
c) Professional Liability Insurance: The Consultant shall procure and maintain throughout the term
of this agreement, Professional Liability Insurance in an amount not less than $1,000,000 per
claim and in the aggregate. All insurance deductibles or self-insured retentions shall not exceed
$150,000. All Professional Liability Insurance policies shall be endorsed with the following
specific language:
(i) This policy shall not be canceled without first giving thirty (30) days prior notice to the
City by mail.
d) Documentation: The following documentation of insurance shall be submitted to the City:
(i) A Certificate of Insurance of Workers' Compensation Insurance for Consultant if
Consultant has employees. A copy of the required policy endorsements specified in
subparagraph a. shall be attached to each such Certificate submitted.
(ii) Certificates of Liability Insurance showing the limits of insurance provided. Copies of
the required endorsements specified in subparagraphs b. and c. shall be attached to each
Certificate submitted.
15. DISPUTE RESOLUTION: California law shall govern any dispute between the parties to this
agreement. Any litigation between the parties shall be filed in Mendocino County Superior Court, each
party agreeing to the jurisdiction and venue of such courts.
6
1
Russian River Watershed Association — West Yost Associates
July 1, 2016
16. BILLING AND DOCUMENTATION: The Consultant shall bill the City for work on a monthly
or agreed upon basis and shall include a summary of work for which payment is requested. The
summary shall include time and hourly rate of each individual, narrative description of work
accomplished, and an estimate of work completed to date.
17. REASONABLE ASSURANCES: Each party to this agreement undertakes the obligation that the
other's expectation of receiving due performance will not be impaired. When reasonable grounds for
insecurity arise, with respect to performance of either party, the other may, in writing, demand adequate
assurance of due performance and until the requesting party receives such assurance may, if
commercially reasonable, suspend any performance for which the agreed return has not been received.
"Commercially reasonable" includes not only the conduct of the party with respect to performance under
this agreement but also conduct with respect to other agreements with parties to this agreement or others.
After receipt of a justified demand, failure to provide within a reasonable time, not to exceed 30 days,
such assurance of due performance as is adequate under the circumstances of the particular case is a
repudiation of this agreement. Acceptance of any improper delivery, service, or payment does not
prejudice the aggrieved party's right to demand adequate assurance of future performance.
WEST YOST ASSOCIATES
¢-1`6-Ib
DATE
CITY OF UKIAH
DATE
\AO- tairiL
Signat
D.60pc[`'Ji'()
Printed Name
Ea) ty C..al\5,
Printed Name
7
RUSSIAN RIVER
WATERSHED ASSOCIATION
Attachment A
Russian River Watershed Association
2016-2017 Work Plan
Prepared by:
WEST YOST ASSOCIATES
Adopted February 25, 2016
RRWA 2016-2017 Work Plan
PURPOSE AND ORGANIZATION OF THE WORK PLAN
This Work Plan has been prepared in accordance with Section 16 of the First Amendment to the
Memorandum of Understanding creating the Russian River Watershed Association (MOU) which
was adopted in May 2004. The Work Plan addresses Executive Director Services, General Benefit
Projects and Special Benefit Projects.
This Work Plan is organized into the following sections:
• Cost Allocation
• Work Plan Updates/Modifications
• Scope of Services
A. Executive Director Services
B. General Benefit Projects
C. Special Benefit Projects
• Attachments: Budget Spreadsheets (Attachment 1 and Appendices A -C)
COST ALLOCATION
The cost allocation for this Work Plan follows Section 18 of the MOU.
For the Executive Director Services and the General Benefit Projects, cost -share is determined by
allocating half of the total cost equally among member agencies and allocating the other half in
proportion to each agency's operating budget. The operating budget proportions (shown as
percentages of the combined operating budgets) used for the Executive Director Services and
General Benefit Projects cost allocation formula for the 2016-2017 RRWA Work Plan are shown
in Table 1.
Table 1: Member Agency Percentages of Total Operating Budgets
Percentage Share
Member Agency (2016-17)
City of Cloverdale
City of Cotati
City of Healdsburg
City of Rohnert Park
City of Santa Rosa
City of Sebastopol
City of Ukiah
1.27
1.33
2.91
7.30
21.31
1.79
3.43
Mendocino County
3.62
Sonoma County
Sonoma County Water Agency (SCWA)
Town of Windsor
TOTAL
35.73
17.00
4.30
100
WEST YOST ASSOCIATES
February 25, 2016
s�c\592\ 12-15-02\wp\ 16-17W P\022216_ 1 RRWA
1 Russian River Watershed Association
2016-2017 Work Plan
RRWA 2016-2017 Work Plan
The cost allocation for Special Benefit Projects is in proportion to the benefits received by each
participating member agency. These projects do not require each member agency to participate if
there is no benefit to a given agency. As such, Special Benefit project costs are shared by
participating agencies. The cost allocations for the Special Benefit Projects for the 2016-2017
Work Plan are shown in Table 2.
Table 2: Special Benefit Program Allocation
Task/Program
Allocation
Task C.1 Upper Watershed Discharge
Characterization Plan
Task C.2 Lower Watershed Monitoring I
Plan
Task C.3 Task Force for the Homeless
Task C.4 Outreach and Education
Program Development
Task C.5 Stormwater Phase
CoPermittee Support
I
Task C.6 Stormwater Training
Task C.7 Our Water Our World
Contract— Santa Rosa
Equally divided among Ukiah, Cloverdale, and Healdsburg
15.5% to Windsor, Santa Rosa, Rohnert Park, Cotati,
Sebastopol, and Sonoma County; 7% to SCWA; allocation
based monitoring requirements in Phase I Permit
Equally divided among all agencies except Santa Rosa
Equally divided among Sonoma Co., SCWA, Windsor,
Rohnert Park, Cotati, Sebastopol, Ukiah, Cloverdale, and
Healdsburg
Equally divided among Phase I Permit agencies (Sonoma Co.,
SCWA, Windsor, Santa Rosa, Rohnert Park, Cotati,
Sebastopol, Ukiah, Cloverdale, and Healdsburg)
35% equally divided among Sonoma County, SCWA, and
Santa Rosa; and 65% divided equally among remaining
agencies
100% to Santa Rosa
Task C.8 Our Water Our World
Contract — Regional
Equally divided among participating agencies (Mendocino
Co., Sonoma Co., Windsor, Rohnert Park, Cotati, Ukiah,
Cloverdale, and Healdsburg)
Task C.9 Environmental Campaign
Promotions
Task C.10 Laguna TMDL Forum and
Comments
Task C.11 Regional Safe Medicine
Program — Hauling and Disposal
Equally divided among all member agencies
Task C.12 Regional Safe Medicine
Program — Coordination and Outreach
Task C.13 Russian River Friendly
Landscape Guidelines Event
Equally divided among agencies affected by the Laguna de
Santa Rosa total maximum daily load (TMDL) — Santa Rosa,
SCWA, Sonoma County, Windsor, Rohnert Park, Cotati, and
Sebastopol
Allocation based on actual collection weights from 2014-2015
and estimated contingency for site in Ukiah (including travel
fee): 33% to Windsor; 40% to Healdsburg; 20% to Cloverdale;
7% to Ukiah.
Equally divided among all member agencies
Task C.14-16 Bulk Purchases
Calculated similarly to A- and B- Executive Director and
General Benefit Allocation: Agency Cost = [1/2 total cost/# of
member agencies] + [1/2 total cost x (agency op. budget/total
op budgets)] for all member agencies except SCWA.
Allocated according to proportion of total order
WEST YOST ASSOCIATES
February 25, 2016
s\c\592\ 12-15-02\wp\ 16-17W P\022216_ 1 R R W A
2
Russian River Watershed Association
2016-2017 Work Plan
RRWA 2016-2017 Work Plan
WORK PLAN UPDATES/MODIFICATIONS
For the 2016-2017 fiscal year, RRWA will implement the annual Work Plan but allow for updates
and modifications at any time during the year. This "Work Plan modification policy" was
developed for the 2006-2007 Work Plan and was the result of the Board of Directors' desire to
allow more flexibility as new needs, opportunities, schedules, and/or details arise that could not
have been anticipated during the annual Work Plan development process. Once interim Work Plan
programs are developed, budgets, funding and allocations will be determined by the steps below
over approximately a two month period:
• Initial Technical Working Group (TWG) meeting: Scope/budget estimates developed
and funding sources identified.
• Initial Board of Directors (BOD) review: Board considers program and member
agencies opt in or out.
• Final TWG: Budgets/allocations refined and finalized.
• Final BOD: Program considered for approval.
SCOPE OF SERVICES
A. Executive Director Services
a) Purpose
The Executive Director Services provides for management of the Association's activities, outside
communication, Board of Directors (BOD) and Technical Working Group (TWG) meetings, and
Work Plan development. For the 2016-2017 Work Plan, Andy Rodgers of West Yost Associates
(West Yost) will serve as Executive Director. Various staff members from West Yost will continue
supporting project management, specialist, technical and administrative functions.
b) Tasks
The work will be carried out primarily by the Executive Director and West Yost staff (these roles
combined are referred to as RRWA staff) with in-kind support from the member agencies. The
Administrative Agency, the City of Ukiah, will provide treasury and contractual services. The
Town of Windsor will host regular BOD and TWG meetings and post agendas for these meetings.
Member agency staff will attend the TWG meetings along with RRWA staff. Specific tasks,
deliverables and schedules are as follows. (Schedules for tasks are ongoing throughout the year,
unless otherwise specified.)
• General RRWA administration; project management and controls; as -needed
correspondence; management of mailing lists; file sharing.
• BOD meeting preparation, attendance, coordination, minutes and follow-up. BOD
meetings are held every two to three months per BOD direction, not to exceed five (5)
meetings within the Work Plan year. Resources for one additional meeting to be
utilized for individual work plan meetings with Board Members.
WEST YOST ASSOCIATES
February 25, 2016
s�c\592\ 12-15-02\wp\16-17WP\022216_1 RRWA
3 Russian River Watershed Association
2016-2017 Work Plan
RRWA 2016-2017 Work Pian
• TWG meeting preparation, attendance, coordination, meeting notes and follow-up.
A total of eight (8) TWG meetings will be held this Work Plan year.
• Administrative Agency cost ($2,000) for Administrative Agency functions in
accordance with the MOU.
• RRWA staff will facilitate 2017-2018 Work Plan development with the TWG and
BOD (Schedule: October 2016 — February 2017).
c) Budget
The budget for Executive Director Services is $96,692 (see Appendix A for budget spreadsheet)
exclusive of in-kind services.
B. General Benefit Projects
B.1 Implementation of Outreach Strategies
a) Purpose
This program will focus on outreach projects identified during Work Plan development and in
TWG meetings. In 2016-2017 RRWA will strive to meet the following objectives:
• Provide outreach to increase RRWA's "whole watershed" perspective for programs
carried out under the Work Plan, by our member agencies, and by other watershed
organizations.
• Undertake public outreach activities to encourage environmental stewardship and
pollution prevention.
• Maximize the RRWA membership.
b) Products and Tasks
Specific tasks, deliverables and schedules are as follows. (Schedules for tasks are ongoing
throughout the year unless otherwise specified.)
Sponsor Watershed Cleanup Activities:
RRWA will coordinate with local watershed and environmental groups to help sponsor
cleanup activities within the watershed. Specific events include the Russian River Watershed
Cleanup, Coastal/Creek Cleanup, and Friends of Gibson Creek. RRWA will provide $1,500
in sponsorship to the Russian River Watershed/Russian Riverkeeper Cleanup, $500 to
support the Coastal Cleanup effort, and $200 to support Mendocino County cleanup efforts in
the year 2016-2017. Schedule: The Russian River Watershed Cleanup and Coastal Cleanup
occur in mid to late September. Other events will be supported as they occur.
Steelhead Festival:
RRWA will participate in and sponsor the annual Steelhead Festival at the $1,000 level.
Sonoma County Waste Management Agency (SCWMA) Recycling Guide:
Coordinate with SCWMA in the development and review of their annual recycling guide.
WEST YOST ASSOCIATES
February 25, 2016
s\c\592\ 12-15-02\wp\ 16-17W P\022216_ 1 RR WA
4 Russian River Watershed Association
2016-2017 Work Plan
RRWA 2016-2017 Work Plan
Response to Media Inquiries:
RRWA staff will respond to media inquiries on an as -needed basis.
Speaker's Bureau:
RRWA will make up to two presentations to regulatory groups, professional organizations, or
other eligible entities to increase RRWA's presence in the watershed.
Environmental Column/Blog:
RRWA staff will coordinate the review and distribution of monthly environmental columns,
including coordinating with SCWA in-kind support on Spanish translation of each column.
Columns will be updated to a new "blog" format for social media and online promotion.
Each member agency is expected to author at least one column during the year. RRWA staff
will not author environmental columns for the 2016-2017 Work Plan year. Schedule:
Environmental columns are published monthly.
Environmental Column — Public Distribution:
RRWA staff will distribute monthly emails that include the monthly environmental column
to the RRWA general distribution list and interested members of the public. The distribution
list will be maintained and updated as needed. RRWA staff will also post the environmental
column in a "blog" format to social media and the RRWA website. Schedule: monthly.
Student Video Contest:
The RRWA video contest is coordinated by in-kind support provided by SCWA. RRWA
staff will assist in identifying the video topic, support development of informational material
for video contest notification mailing, and coordinate presenting the awards. The student
video contest produces three winners and awards cash prizes which are provided by SCWA.
Schedule: The video contest awards will be given during a late spring/early summer RRWA
BOD meeting.
Training Opportunities Posting:
RRWA staff will provide email noticing to member agencies and small water and wastewater
systems within the Russian River watershed for professional development opportunities related
to regulatory compliance, such as continuing education for wastewater operators, water
systems operators, water treatment operators, and Stormwater Pollution Prevention Plan
(SWPPP) practitioners and developers.
"Rethink your Drink/Take it from the Tap" Outreach:
RRWA staff, with support from member agencies, will incorporate outreach messages to
promote drinking water and using refillable bottles rather than one-time use plastic water
bottles at RRWA events and member agency events; and will incorporate this messaging into
RRWA outreach campaigns where possible.
Outreach to Eligible Entities:
The Executive Director and RRWA staff will conduct outreach to eligible entities and new
stormwater permittees, with the goal of serving more eligible entities and expanding
RRWA membership.
c) Budget
The budget for this program is $33,399 exclusive of in-kind services (see Appendix B for
budget spreadsheet).
WE ST YOST ASSOCIATES
February 25, 2016
s\c\592\ 12-15-02\wp\ 16-17W P\022216_ 1 RRWA
5 Russian River Watershed Association
2016-2017 Work Plan
RRWA 2016-2017 Work Plan
B.2 Web Outreach
a) Purpose
This program will focus on web -based outreach projects identified during Work Plan development
and in TWG meetings. In 2016-2017 RRWA will strive to meet the following objectives:
• Promote RRWA perspective and content by engaging the online community.
• Undertake public outreach activities to encourage environmental stewardship and
pollution prevention.
• Expand the RRWA readership, increase awareness of RRWA and member agency
produced content, maximize program participation.
b) Products and Tasks
Specific tasks, deliverables and schedules are as follows (Schedules for tasks are ongoing
throughout the year unless otherwise specified).
Web site maintenance, hosting, and electronic communication:
Website updates will be made at least monthly, including general maintenance, posting of
meeting dates, agendas and summaries, and monthly environmental column "blog" posts.
RRWA staff will oversee hosting responsibilities, including website backup, security, and
feature upgrades. An email management service (such as MailChimp or Constant Contact)
will be utilized to manage email databases and to send out outreach materials, items of
interest, and meeting notifications.
RRWA Website Watershed Map Page:
RRWA staff will maintain and update the online interactive map of the Russian River
watershed that was developed in 2011 and expanded in 2012-2013. No additional data layers
will be added to the map during the 2016-2017 Work Plan year.
Maintain Social Media Presence:
RRWA staff will maintain social media account(s), engage the online community, and
promote events, programs, projects, and member agency content. RRWA staff and a
subcommittee will establish goals and track metrics for a year-end assessment. Social media
accounts(s) will promote environmental events, programs, and educational materials
generated by both RRWA staff and by member agencies.
c) Budget
The budget for this program is $37,152 exclusive of in-kind services (see Appendix B for budget
spreadsheet).
B.3 Russian River -Friendly Landscape Guidelines (RRFLG)
a) Purpose
RRWA will continue to enhance the program utilizing the strategies identified in the 2013 and
2015 events for landscape professionals. The signage program for eligible landscapes that was
WEST YOST ASSOCIATES
February 25, 2016
s\c\592\12-15-02\wp\16-17WP\022216_1RRWA
6 Russian River Watershed Association
2016-2017 Work Plan
RRWA 2016-2017 Work Plan
initiated in 2014 will continue this Work Plan year. RRWA staff will maintain contact with
industry professionals and agencies, Santa Rosa Junior College (SRJC), Sonoma State University,
and Mendocino and Sonoma Master Gardeners regarding use of the RRFLG, respond to inquiries,
and maintain an email list of interested parties.
b) Products and Tasks
Specific tasks and deliverables are as follows (Schedules for tasks are ongoing throughout the year
unless otherwise specified).
• Continue to implement the signage program for eligible landscapes that demonstrate
the principles and practices of RRFLG.
• Maintain website content, including photo gallery, case studies, and additional
resource pages.
• Respond to inquiries and requests for use of the RRFLG as needed.
• Provide support services and outreach for environmentally -friendly landscaping
events and trainings held by member agencies.
• Maintain contact with landscape industry professionals, SRJC, Sonoma State
University, and Mendocino and Sonoma Master Gardeners during the year regarding
integration of Guidelines principles into existing curricula.
• Maintain membership in the Bay Friendly Coalition.
• Create a RRFLG resource guide (1-3 page or brochure format) for home gardeners
based on existing Bay -Friendly Home Gardener Resource document.
• Create a Spanish-language RRFLG resource guide (1-3 page or brochure format) that
highlights essential section of the RRFLG manual. An online version will also be
created and hosted on the RRWA website.
c) Budget
The budget for this program is $26,930 exclusive of in-kind services (see Appendix B for
budget spreadsheet).
B.4 Regulatory Forum and Advocacy
a) Purpose
The purpose of this program is to foster a system of communication by assessing RRWA member
agency issues and developing a coordinated voice for regular dialogue on permitting and policy
issues with regulatory agencies, such as the Regional Water Quality Control Board (RWQCB) and
the State Water Resources Control Board (SWRCB). The work will include regular prioritization
of member agency permitting and policy issues, such as the development of the Russian River
Total Maximum Daily Loads (TMDLs) and the anticipated 2017 Triennial Review, to be addressed
at regular meetings with the RWQCB 1 Executive Officer and other staff. This program also allows
for the completion of in-depth issue/comment/response letters to such agencies on behalf
of RRWA.
WEST POST ASSOCIATES
February 25, 2016
s\c\592\ 12-15-02\wp\ 16-17WP\022216_1 RRWA
7 Russian River Watershed Association
2016-2017 Work Plan
RRWA 2016-2017 Work Plan
b) Products and Tasks
RRWA staff will coordinate and facilitate the regular meetings with the RWQCB 1 Executive
Officer. Issues and topics for these meetings will be developed during TWG and BOD meetings.
RRWA staff will take the lead on researching and crafting up to six comment/issue response letters
with review and input from TWG and BOD. The program will produce the following deliverables
(Schedules for tasks are ongoing throughout the year unless otherwise specified).
• Up to six (6) issue/comment letters and monitoring member agency permitting and
policy issues.
• Up to four (4) meetings and prioritized agendas with RWQCB Executive Officer and
other staff.
• Attendance at up to four (4) RWQCB meetings.
c) Budget
The budget for this program is $26,098 exclusive of in-kind services (see Appendix B for budget
spreadsheet).
B.5 Stormwater Permit Support
a) Purpose
The purpose of this program is to provide support to member agencies with implementation of
stormwater best management practices (BMPs) required in the MS4 (municipal separate storm
sewer system) Phase I and II permits. RRWA staff will participate in a forum for sharing ideas and
coordinating efforts to meet permit requirements.
b) Products and Tasks
RRWA staff will focus on review and implementation strategies for stormwater permit documents,
including support for an ethnic community outreach study, trash assessment implementation, and
development of a regional water quality program. The program will produce the following
deliverables (Schedules for tasks are ongoing throughout the year unless otherwise specified).
Maintain Online Outreach Material Library:
RRWA staff will maintain a stormwater section of the RRWA website by adding new
outreach materials. Project includes collecting materials already developed and provided
by member agencies.
Stormwater Activities Table:
RRWA staff will develop a Technical Memorandum that describes all stormwater related
activities undertaken on behalf of the member agencies during the 2015-2016 fiscal year.
This TM will be delivered to agencies at the end of August 2016 so agencies can
incorporate the information into their annual reports for submittal to the RWQCB.
WEST YOST ASSOCIATES
February 25, 2016
s\c\592\ 12-15-02 \wp 16-17W P\022216_ 1 RR WA
8 Russian River Watershed Association
2016-2017 Work Plan
RRWA 2016-2017 Work Plan
Ethnic Community Outreach Study:
RRWA staff will evaluate and select a subconsultant to develop effective strategies to
educate and involve ethnic communities in storm water pollution prevention through
culturally effective methods. The target ethnic community shall be identified by the sub
consultant based on best available data. The methods selected shall be based on current
research and professional experience. The methods selected shall be based on current
research and professional experience. Rationale used to make these determinations shall
be documented and reported.
Trash Assessment Implementation:
RRWA staff will assist member agencies with the implementation of a Trash Assessment
Work Plan currently in development and scheduled to be submitted to the RWQCB prior
to July 2016. RRWA assumes the Trash Assessment Work Plan will be "regional" to
provide coverage for all member agencies; or implementation tasks that RRWA
completes are common to all agencies if individual work plans are developed by member
agencies. RRWA staff labor and deliverables are subject to change based on member
agency needs and RWQCB requirements. If necessary, RRWA has designated funds to
retain the services of a subcontractor for trash assessment implementation services if
necessary.
Regional Water Quality Program Development:
RRWA staff will facilitate regional water quality program development by convening
workshops, engaging stakeholders, soliciting potential program partners, and identifying
funding opportunities.
c) Budget
The budget for this program is $54,160 exclusive of in-kind services (see Appendix B for
budget spreadsheet).
B.6 NPDES Stormwater Comment Forum
a) Purpose
The purpose of this program is to review and comment on regulations related to stormwater
NPDES permitting such as the statewide trash amendment, TMDL development, funding
initiatives, and changes to State and local regulations.
b) Products and Tasks
RRWA staff will focus on review and implementation strategies for stormwater permit documents,
including support for an ethnic community outreach study and a development of a regional water
quality program. The program will produce the following deliverables (Schedules for tasks are
ongoing throughout the year unless otherwise specified).
CASQA Subcommittee Participation:
Participate in California Stormwater Quality Association subcommittee and provide
updates and resources to member agencies. Cost assumes in-kind CASQA membership
dues paid by West Yost.
WEST YOST ASSOCIATES
February 25, 2016
s\c\592\12-15-02\wp\16-17WP\022216_1RRWA
9 Russian River Watershed Association
2016-2017 Work Plan
RRWA 2016-2017 Work Plan
Municipal Stormwater Program Regulation Review and Comment:
Review and comment on regulations related to stormwater NPDES permitting such as
trash amendments; State and local regulations regarding stormwater resource plans;
following and facilitating discussion on potential funding initiatives.
c) Budget
The budget for this program is $16,222 exclusive of in-kind services (see Appendix B for budget
spreadsheet).
B.7 NCRP, Prop 1, and other Grant Support
a) Purpose
The purpose of this program is to provide continuing support in the pursuit of grant funding
opportunities from the North Coast Resource Partnership (NCRP), Proposition 1 funds, Natural
Resource Conservation Service (NRCS), and other grant and funding opportunities for RRWA and
its member agencies. Project assumes the Administrative Agency, the City of Ukiah, will provide
treasury and contractual services for grant procurement and fund distribution at a cost to be
determined at the time of application.
b) Products and Tasks
RRWA support of activities for the NCRP will continue in 2016-2017 by working with member
agencies to pursue funding under the IRWMP process. Staff will also work to identify other grant
and funding opportunities for both RRWA projects and for member agency projects (Schedules
for tasks are ongoing throughout the year unless otherwise specified).
• Develop up to three (3) letters of support for member agency projects for NCRP,
NRCS, Prop 1, and other grant and funding opportunities.
• Facilitate discussion of IRWMP updates and other funding opportunities at TWG
meetings.
• Research and pursue other grant funding opportunities for RRWA and member
agency projects.
• Participate in NCRP for purpose of regional integration which is a requirement for
Prop 1 grant applicants.
• Provide project management for initial stages of Prop 1 Stormwater Grant program,
which will consist of Russian River Regional Monitoring Program (R3MP)
development and Stormwater Resource Plan development. Subsequent work will be
grant -funded, if grant application is successful.
• Provide contract negotiation, budget allocation, and scope refinement support
services to the City of Ukiah and the State for the initiation of a Prop 1
stormwater grant.
WEST YOST ASSOCIATES
February 25, 2016
s\c\592\ 12-15-02\wp\ 16-17WP\022216_1 RR WA
10 Russian River Watershed Association
2016-2017 Work Plan
RRWA 2016-2017 Work Plan
(Note: the above two line items, combined to form B.7.B, serve as a placeholder for
staff services assuming grant procurement is successful. If a grant is not procured,
these funds can be applied toward other funding opportunities.)
c) Budget
The budget for this program is $27,460 exclusive of in-kind services (see Appendix B for
budget spreadsheet).
B.8 Coordination with Partner Agencies
a) Purpose
The purpose of this program is to find shared interests and opportunities between RRWA efforts
and the efforts of other groups with an interest in the Russian River watershed.
b) Products and Tasks
RRWA will track partner agency programs and activities, respond to partner agencies inquiries,
and will contact partners in further development of RRWA programs. The program will produce
the following deliverables (Schedules for tasks are ongoing throughout the year unless otherwise
specified).
• Coordination with partner agencies, including the local resource conservation districts
(RCDs), LandPaths, Laguna Foundation, Occidental Arts and Ecology Center
(OAEC), Russian Riverkeeper, Sonoma County Regional Climate Protection
Authority, Daily Acts, and other agencies/groups regarding regional efforts.
c) Budget
The budget for this program is $2,590 exclusive of in-kind services (see Appendix B for budget
spreadsheet).
C. Special Benefit Projects
C.1 Upper Watershed Discharge Characterization Plan
a) Purpose
The purpose of this program is to support the development of a monitoring and outfall discharge
characterization plan in response to the monitoring and reporting program requirements outlined
in the Phase I MS4 Permit.
b) Products and Tasks
RRWA staff will coordinate with upper watershed member agencies to produce the following
deliverables (Schedules for tasks are ongoing throughout the year unless otherwise specified).
• Provide support for the development of a partnership between the upper watershed
agencies.
WEST YOST ASSOCIATES
February 25, 2016
s\c\592\ 12-15-02\wp\ 16-17 W P\022216_ 1 R R WA
11 Russian River Watershed Association
2016-2017 Work Plan
RRWA 2016-2017 Work Plan
• Facilitate discussion to identify current monitoring efforts, evaluate opportunities for
efficiencies, and support development of a monitoring work plan.
• Review draft monitoring work plan and facilitate discussion/review with Regional
Board staff.
• Provide support, if necessary, to document efforts as they relate to the Russian River
Regional Monitoring Plan.
c) Budget
The budget for this program is $9,692 exclusive of in-kind services (see Appendix C for budget
spreadsheet).
C.2 Lower Watershed Monitoring Plan
a) Purpose
The purpose of this program is to support in the development of a lower watershed monitoring
plan on behalf of the Cities of Santa Rosa, Rohnert Park, Cotati, Sebastopol, the Town of Windsor,
SCWA, and Sonoma County, in response to the requirements outlined in the Phase I MS4 Permit.
b) Products and Tasks
RRWA staff will coordinate with upper watershed member agencies to produce the following
deliverables (Schedules for tasks are ongoing throughout the year unless otherwise specified).
• Provide support for the development of a partnership between the upper watershed
agencies.
• Facilitate discussion to identify current monitoring efforts, evaluate opportunities for
efficiencies, and develop a monitoring work plan.
• Review draft monitoring work plan and facilitate discussion/review with Regional
Board staff.
• Provide support, if necessary, to document efforts as they relate to the Russian River
Regional Monitoring Plan.
c) Budget
The budget for this program is $13,916 exclusive of in-kind services (see Appendix C for budget
spreadsheet).
C.3 Task Force for the Homeless
a) Purpose
The purpose of this program is to continue participation in local forum for the purpose of
developing approaches and solutions for homeless encampment -derived waste.
WEST YOST ASSOCIATES
February 25, 2016
s\c\592\ 12-15-02\wp\ 16-17 W P\0 22216_ 1 R R WA
1 2 Russian River Watershed Association
2016-2017 Work Plan
RRWA 2016-2017 Work Plan
b) Products and Tasks
RRWA staff will produce the following deliverables (Schedules for tasks are ongoing throughout
the year unless otherwise specified).
• Provide watershed perspective at local forum, including information on watershed
cleanup events, related efforts and programs, and how encampments affect water
quality.
• Provide updates to the Technical Working Group and Board on program activities
and successes.
• Maintain dialogue with agencies and Regional Board regarding the development of
the Russian River Pathogen TMDL and the Trash Amendment and how they relate to
challenges of homeless support services and enforcement efforts.
c) Budget
The budget for this program is $7,862 exclusive of in-kind services (see Appendix C for budget
spreadsheet).
C.4 Outreach and Education Program Development
a) Purpose
The purpose of this program is to develop a suite of outreach materials to address the Year 2
requirements of the Phase 1 MS4 Permit.
b) Products and Tasks
RRWA staff will coordinate with upper watershed member agencies to produce the following
deliverables (Schedules for tasks are ongoing throughout the year unless otherwise specified).
• Evaluate permit public outreach requirements, inventory existing resources and
identify content needs.
• Refresh existing content and create new content where the need is identified.
• Examples of outreach campaigns include: "Only Rain Down the Storm Drain"
Campaign, residential educational material on waste handling and disposal, car
washing program, etc.
c) Budget
The budget for this program is $10,018 exclusive of in-kind services (see Appendix C for budget
spreadsheet).
WEST YOST ASSOCIATES
February 25, 2016
s\c\592\ 12-15-02 \wp \ 16-17W P\022216_ 1 RR WA
13
Russian River Watershed Association
2016-2017 Work Plan
RRWA 2016-2017 Work Plan
C.5 Stormwater Phase 1 CoPermittee Support
a) Purpose
The purpose of the 2016-2017 Stormwater Phase I CoPermittee Support project is to provide
support to member agencies who will participate in the implementation of Phase I stormwater
permit, serve as a forum for sharing ideas and coordinating efforts to meet permit requirement, and
provide support and review during the MOU development process.
b) Products and Tasks
RRWA staff will coordinate with Phase I program member agencies to meet permit requirements.
This program will produce the following deliverables (Schedules for tasks are ongoing throughout
the year unless otherwise specified).
• Provide support for Phase I Permit implementation tasks and creation of an MOU.
• Provide support as necessary to facilitate subcommittee discussions related LID,
trash, roads, monitoring, or other permit topics.
c) Budget
The budget for this program is $10,274 exclusive of in-kind services (see Appendix C for
budget spreadsheet).
C.6 Stormwater Training
a) Purpose
The purpose of the 2016-2017 Stormwater Training Program is to continue the stormwater and
LID training coordination for member agencies and contractors and consultants responsible for
implementing stormwater permit -related tasks.
b) Products and Tasks
Specific tasks and deliverables include:
• Provide training opportunities for agency staff on topics such as LID Manual
implementation and Hydromodification. Schedule: The training will be held prior to
July 2017.
• Develop online stormwater training program for agency staff and/or general public.
Options for videos or powerpoints will be evaluated as budget allows. Create online
stormwater training program for agency staff. Schedule: The online training program
will be completed prior to July 2017.
c) Budget
The budget for this program is $11,008 exclusive of in-kind services (see Appendix C for
budget spreadsheet).
WEST POST ASSOCIATES
February 25, 2016
s\c\592\1 2-15-02\wp\ 16-17WP\022216_1 RRWA
1 4 Russian River Watershed Association
2016-2017 Work Plan
RRWA 2016-2017 Work Plan
C.7 Our Water Our World Contract — Santa Rosa
a) Purpose
The purpose of this program is to manage Santa Rosa's contract with a private contractor
administering the Our Water Our World (OWOW) program to retail nurseries.
b) Products and Tasks
Specific tasks and deliverables include:
• Retain the services a private contractor to deliver materials and administer the
OWOW program to 8 nurseries in the Santa Rosa area.
c) Budget
The budget for this program is $13,891 exclusive of in-kind services (see Appendix C for
budget spreadsheet).
C.8 Our Water Our World Contract - Regional
a) Purpose
The purpose of this program is to manage a contract with a private contractor administering the
Our Water Our World program to retail nurseries throughout the watershed. The contractor will
continue coordination and implementation of pesticide -related education and outreach at 7-8
nursery locations. This is the same private contractor that is delivering OWOW services for the
Santa Rosa program (C.7).
b) Products and Tasks
• Retain the services a private contractor to deliver materials and administer the
OWOW program to nurseries throughout the Russian River watershed.
• Order hard -copy outreach materials and coordinate location distribution.
• Provide updates on events and other milestones to participating agencies.
c) Budget
The budget for this program is $28,771 exclusive of in-kind services (see Appendix C for budget
spreadsheet).
C.9 Environmental Campaign Promotions
a) Purpose
The purpose of this program is to help meet the Outreach and Education requirements of the
MS4 permits.
WEST YOST ASSOCIATES
February 25, 2016
s\c\592\ 12-15-02\wp\ 16-17WP\022216_1 RR WA
15 Russian River Watershed Association
2016-2017 Work Plan
RRWA 2016-2017 Work Plan
b) Products and Tasks
The member agencies will work in conjunction with RRWA staff to develop a Water Awareness
Month campaign and a combined Creek Week and Pollution Prevention Week campaign. RRWA
will support member agencies by developing and circulating draft proclamations, coordinating
with agencies to present campaign messages to elected officials, and helping with outreach for
activities to be sponsored by member agencies.
• Develop draft proclamations and coordinate circulation for member agency adoption.
• Assist with noticing and promotion of outreach activities sponsored by agencies.
c) Budget
The budget for this program is $3,166 exclusive of in-kind services (see Appendix C for
budget spreadsheet).
C.10 Laguna TMDL Forum and Comments
a) Purpose
The purpose of this program to provide a forum for the RWQCB to provide information to agencies
affected by the Laguna de Santa Rosa total maximum daily load (TMDL). Additionally this task
provides a mechanism for collective comments by RRWA member agencies to the RWQCB.
b) Products and Tasks
RRWA staff will coordinate comments from member agencies which will be provided to the
RWQCB. Schedule: ongoing in response to RWQCB schedule.
c) Budget
The budget for this program is $4,124 exclusive of in-kind services (see Appendix C for
budget spreadsheet).
C.11 Regional Safe Medicine Disposal Program — Hauling and Disposal
a) Purpose
The purpose of this program is to manage safe medicine disposal drop-off locations
for participating agencies.
b) Products and Tasks
RRWA staff will manage the contract with the waste hauler to provide hauling and disposal of
collected medication, and will coordinate pick-ups with existing disposal locations in Healdsburg,
Windsor, Cloverdale, and Ukiah (Schedules for tasks are ongoing throughout the year unless
otherwise specified).
• Coordination with drop-off locations regarding pick-ups of full disposal bins.
WEST POST ASSOCIATES
February 25, 2016
s\c\592\ 12-15-02\wp\ 16-17 W P\022216_ 1 RRWA
16
Russian River Watershed Association
201 6-2017 Work Plan
RRWA 2016-2017 Work Plan
• Coordination with waste hauler and review/tracking of waste hauler invoices and
collection totals.
c) Budget
The budget for this program is $26,250 exclusive of in-kind services and covers all hauling and
disposal fees for Healdsburg, Windsor, Cloverdale, and Ukiah (see Appendix C for budget
spreadsheet).
C.12 Regional Safe Medicine Disposal Program — Coordination and Outreach
a) Purpose
The purpose of this program is to address issues regarding water quality and pharmaceuticals in
the watershed by providing outreach materials to residents about properly disposing of unwanted
medication. RRWA will act as the manager and coordinator of regional safe medicine disposal
programs for participating member agencies in coordination with the programs run by SCWA and
the City of Santa Rosa.
b) Products and Tasks
The following products and tasks are scoped for this program (Schedules for tasks are ongoing
throughout the year unless otherwise specified).
• Coordination of regularly -scheduled meetings (phone or in person) with the project
team (Santa Rosa, SCWA, and RRWA) and other participating agencies (Ukiah,
Mendocino County WMA, Sonoma County WMA, and Sonoma County Public
Health).
• Coordination with project team on annual one-page report describing total pounds
collected.
• Coordination with project team on regional outreach materials such as development
and placement of an advertisement for newspapers or a radiospot (up to $2,000).
• Maintenance of drop-off location map layer on RRWA web site.
• Support regional legislative action related to pharmaceutical disposal and advocacy
for greater product stewardship movement.
• Provide $1,000 sponsorship for the California Product Stewardship Council.
The budget for this program is $29,920 exclusive of in-kind services (see Appendix C for
budget spreadsheet).
WEST YOST ASSOCIATES
February 25, 2016
s\c\592\12-15-02\wp\16-17WP\022216_1 RRWA
17 Russian River Watershed Association
2016-2017 Work Plan
RRWA 2016-2017 Work Plan
C.13 Russian River Friendly Landscape Guidelines Event
a) Purpose
The purpose of this project is to hold an event similar to the 2013 and 2015 program events
targeting landscape professionals and demonstrating the principles and practices in the Russian
River -Friendly Landscape Guidelines (RRFLG). The event will feature industry leaders,
watershed stewards, agency staff presenters.
b) Products and Tasks
Specific tasks and deliverables include:
• Hold an event in the winter of 2016/17 similar to the 2013 and 2015 events, with in-
kind support from the City of Santa Rosa and SCWA.
c) Budget
The budget for this program is $14,774 exclusive of in-kind services (see Appendix C for
budget spreadsheet).
C.14 Bulk Purchase — Slow it, Spread it, Store it, Sink it! Pamphlets
a) Purpose
The purpose of this task is to provide agencies with a cost savings through a bulk purchase order
of outreach material. Under this task, pamphlets that promote Sonoma Resource Conservation
District's Slow it, Spread it, Store it, Sink it! Document will be ordered and provided to
participating agencies.
b) Products and Tasks
RRWA staff will order pamphlets for participating agencies with the following distribution:
Cloverdale (1,000), Cotati (200), Healdsburg (500), and SCWA (1,800). Schedule: This item will
be conducted prior to July 2017.
c) Budget
The budget for this program is $1,900 exclusive of in-kind services (see Appendix C for budget
spreadsheet).
C.15 Bulk Purchase — Grease Scraper Door Hangers
a) Purpose
The purpose of this task is to provide agencies with a cost savings through a bulk purchase order
of outreach material. Under this task grease scraper door hangers will be ordered and provided to
participating agencies.
WEST YOST ASSOCIATES
February 25, 2016
s\c\592\12-15-02\wp\16-17WP\022216_1RRWA
18
Russian River Watershed Association
2016-2017 Work Plan
RRWA 2016-2017 Work Plan
b) Products and Tasks
RRWA staff will order scrapers for participating agencies with the following distribution:
Cloverdale (750), Cotati (200), Healdsburg (500), Rohnert Park (200), SCWA (500), and Windsor
(200). Schedule: This item will be conducted prior to July 2017.
c) Budget
The budget for this program is $5,960 exclusive of in-kind services (see Appendix C for
budget spreadsheet).
C.16 Bulk Purchase — Pet Waste Bag Dispensers
a) Purpose
The purpose of this task is to provide agencies with a cost savings through a bulk purchase order
of outreach material. Under this task pet waste bag dispensers will be ordered and provided to
participating agencies.
b) Products and Tasks
RRWA staff will order pet waste bag dispensers for participating agencies with the following
distribution: Cloverdale (250), Cotati (50), Santa Rosa (500), SCWA (200), Ukiah and Windsor
(400). Schedule: This item will be conducted prior to July 2017.
c) Budget
The budget for this program is $5,082 exclusive of in-kind services (see Appendix C for budget
spreadsheet).
NOTE: Projects or programs not specifically described above are not included as part of the
RRWA 2016-2017 Work Plan. The following appendices detail cash allocations by member
agency; and individual program costs for Executive Director Services, General Benefit Projects
and Special Benefit Projects. The total budget for RRWA for 2016-2017 is $517,310.
WEST POST ASSOCIATES
February 25, 2016
s\c\592\ 12-15-02\wp\16-17WP\022216_1 RRWA
19
Russian River Watershed Association
2016-2017 Work Plan
Russian River Watershed Association - West Yost Associates
Attachment B: Budget
July 1, 2016
Attachment B
West Yost Associates
Budget
Russian River Watershed Association
(Based on July 1, 2015 - June 30, 2016 Work Plan)
RRWA
Staff
Subs and
ODCs
Total
Budget
A- Executive Director Services
A.1.1 General Administration
$54,166
$2,332
$56,498
A.1.2 Technical Working Groups
$25,380
$176
$25,556
A.1.3 Work Plan Development
$14,638
$0
$14,638
Executive Director Subtotals
$94,184
$2,508
$96,692
B- General Benefit Projects
B.2.1 Implementation of Outreach Strategies
$29,824
$3,575
$33,399
B.2.2 Web Outreach
$34,402
$2,750
$37,152
B.2.3 Russian River Friendly Landscape Guidelines
$20,632
$6,298
$26,930
B.2.4 Regulatory Forum and Advocacy
$25,878
$220
$26,098
B.2.5 Stormwater Program Support
$34,470
$19,690
$54,160
B.2.6 NPDES Stormwater Comment Forum
$16,222
$0
$16,222
B.2.7 NCRP, Prop 1, and other grant support
$24,160
$3,300
$27,460
B.2.8 Coordination with partner agencies
$2,590
$0
$2,590
General Benefit Subtotals
$188,178
$35,833
$224,011
C- Special Benefit Projects
C.3.1 Upper Watershed Discharge Characterization Plan
$9,692
$0
$9,692
C.3.2 Lower Watershed Monitoring Plan
$13,916
$0
$13,916
C.3.3 Task Force for the Homeless
$7,862
$0
$7,862
C.3.4 Outreach and Education Program Development
$10,018
$0
$10,018
C.3.5 Stormwater Phase I CoPermittee Support
$10,274
$0
$10,274
C.3.6 Stormwater Training
$8,038
$2,970
$11,008
C.3.7 Our Water Our World Contract - Santa Rosa
$691
$13,200
$13,891
C.3.8 Our Water Our World Contract - Regional
$2,921
$25,850
$28,771
C.3.9 Environmental Campaign Promotions
$3,166
$0
$3,166
C.3.10 Laguna TMDL Forum and Comments
$4,124
$0
$4,124
C.3.11 Safe Medicine Disposal Program - Hauling and Disposal
$5,680
$20,570
$26,250
C.3.12 Safe Medicine Disposal Program - Coordination and
Outreach
$26,620
$3,300
$29,920
C.3.13 Russian River Friendly Landscape Guideline Event
$12,574
$2,200
$14,774
C.3.14 Bulk Purchase - Slow it, Spread it, Store it, Sink it!
Pamphlets
$1,405
$495
$1,900
C.3.15 Bulk Purchase - Grease Scraper Door Hangers
$919
$5,041
$5,960
C.3.16 Bulk Purchase - Pet Waste Bag Dispensers
$919
$4,163
$5,082
Special Benefit Subtotals
$118,819
$77,789
$196,608
RRWA Total for FY 2016-17
$401,181
$116,129
$517,310
Russian River Watershed Association — West Yost Associates
Attachment B: Budget
July 1, 2016
Consultant Rates
Fees for the City of Ukiah for
Russian River Watershed Association Executive Director Services
7/1/2016 through 6/30/2017
Executive Director - $ 239.00
Project Specialist - $ 155.00
Technical Support - $ 134.00
Administrative - $ 114.00
Subcontractor markup (10.0%) is applied to subcontractor invoices and other direct costs
WEST YOST
111110141111141
ASSOCIATES
Consulting Engineers
2016/2017 Billing Rate Schedule
(Effective July 1, 2016 through June 30, 2017)
ENGINEERING
Position
Labor Charges
(dollars per
hour
Principal/Vice President
249
Engineering/Scientist/Geologist Manager/Executive Director 239
Engineering/Scientist/Geologist Manager I
229
Principal Engineer/Scientist/Geologist II
Principal Engineer/Scientist/Geologist I
Senior Engineer/Scientist/Geologist II
222
209
196
Senior Engineer/Scientist/Geologist I
187
Associate Engineer/Scientist/Geologist II 177
Associate Engineer/Scientist/Geologist I 166
Engineer/Scientist/Geologist II/Project Specialist 155
Engineer/Scientist/Geologist I/Technical Support 134
Senior GIS Analyst 183
GIS Analyst 172
CAD Supervisor 145
Senior CAD Designer
126
CAD Designer 112
Engineering Aide
76
Technical Specialist IV
142
Technical Specialist 111
126
Technical Specialist II
109
Technical Specialist 1
91
Administrative IV 114
Administrative III
104
Administrative II 86
Administrative I 68
• Hourly rates include Technology and Communication charges such as general and
CAD computer, software, telephone, routine in-house copies/prints, postage,
miscellaneous supplies, and other incidental project expenses.
• Outside Services such as vendor reproductions, prints, shipping, and major West Yost
reproduction efforts, as well as Engineering Supplies, Travel, etc. will be billed at
actual cost plus 10%.
• Mileage will be billed at the current Federal Rate.
• Subconsultants will be billed at actual cost plus 10%.
• Expert witness, research, technical review, analysis, preparation and meetings billed
at 150% of standard hourly rates. Expert witness testimony and depositions billed at
200% of standard hourly rates.
• A Finance Charge of 1.5% per month (an Annual Rate of 18%) on the unpaid balance
will be added to invoice amounts if not paid within 45 days from the date of the invoice.
Continues on following page
*This schedule is updated annually