HomeMy WebLinkAboutKenwood Energy, Energy Management Consulting 2016-05-24AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES
This Agreement, made and entered into this 24th of May, 2016 ("Effective Date"), by and
between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and Kenwood Energy,
Energy Management Consulting, a Sole Proprietorship, organized and in good standing under
the laws of the state of California, hereinafter referred to as "Consultant".
RECITALS
This Agreement is predicated on the following facts:
a. City requires consulting services related to development and preparation of a bid
specification to install a Solar Parking Canopy to supply renewable electricity to the City
Electric supply at 1350 Hastings Road for the Electric Utility Department.
b. Consultant represents that it has the qualifications, skills, experience and properly
licensed to provide these services, and is willing to provide them according to the terms
of this Agreement.
c. City and Consultant agree upon the Scope -of -Work and Work Schedule attached hereto
as Attachment "A", describing contract provisions for the project and setting forth the
completion dates for the various services to be provided pursuant to this Agreement.
TERMS OF AGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 The Project is described in detail in the attached Scope -of -Work (Attachment "A").
2.0 SCOPE OF SERVICES
2.1 As set forth in Attachment "A".
2.2. Additional Services. Additional services, if any, shall only proceed upon written
agreement between City and Consultant. The written Agreement shall be in the form of
an Amendment to this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of services as required
by the Scope -of -Work upon receipt of a Notice to Proceed from City and shall complete
such services within One hundred and fifty (150) days from receipt of the Notice to
Proceed. Consultant shall complete the work to the City's reasonable satisfaction; even
if contract disputes arise or Consultant contends it is entitled to further compensation.
4.0 COMPENSATION FOR SERVICES
4.1 Basis for Compensation. For the performance of the professional services of this
Agreement, Consultant shall be compensated on a time and expense basis not to
exceed a guaranteed maximum dollar amount of $15,700.00. To be broken down as
follows: Task 1: Proposal Solicitation -$9,700.00, Task 2: Contract Negotiations -
Std ProfSvcsAgreement- November 20, 2000
PAGE 1 OF 7
$1,000.00, Task 3: Construction — Option 1 - $5,000.00. Labor charges shall be based
upon hourly billing rates for the Senior Engineer at $185.00 per hour to perform the
Scope of Work as set forth in Attachment A, which shall include all indirect costs and
expenses of every kind or nature, except direct expenses. The direct expenses and the
fees to be charged for same shall be as set forth in Attachment A. Consultant shall
complete the Scope of Work for the not -to -exceed guaranteed maximum, even if actual
time and expenses exceed that amount.
4.2 Changes. Should changes in compensation be required because of changes to the
Scope -of -Work of this Agreement, the parties shall agree in writing to any changes in
compensation. "Changes to the Scope -of -Work" means different activities than those
described in Attachment "A" and not additional time to complete those activities than the
parties anticipated on the date they entered this Agreement.
4.3 Sub -contractor Payment. The use of sub -consultants or other services to perform a
portion of the work of this Agreement shall be approved by City prior to commencement
of work. The cost of sub -consultants shall be included within guaranteed not -to -exceed
amount set forth in Section 4.1.
4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this
contract shall be based upon submission of monthly invoices for the work satisfactorily
performed prior to the date of the invoice less any amount already paid to Consultant,
which amounts shall be due and payable thirty (30) days after receipt by City. The
invoices shall provide a description of each item of work performed, the time expended
to perform each task, the fees charged for that task, and the direct expenses incurred
and billed for. Invoices shall be accompanied by documentation sufficient to enable City
to determine progress made and to support the expenses claimed.
5.0 ASSURANCES OF CONSULTANT
5.1 Independent Contractor. Consultant is an independent contractor and is solely
responsible for its acts or omissions. Consultant (including its agents, servants, and
employees) is not the City's agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent
contractor and not an employee, joint venturer, or partner of City for any purpose
whatsoever. City shall have no right to, and shall not control the manner or prescribe the
method of accomplishing those services contracted to and performed by Consultant
under this Agreement, and the general public and all governmental agencies regulating
such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in City have been
inserted solely to achieve compliance with federal and state laws, rules, regulations, and
interpretations thereof. No such provisions and no other provisions of this Agreement
shall be interpreted or construed as creating or establishing the relationship of employer
and employee between Consultant and City.
Consultant shall pay all estimated and actual federal and state income and self-
employment taxes that are due the state and federal government and shall furnish and
pay worker's compensation insurance, unemployment insurance and any other benefits
required by law for himself and his employees, if any. Consultant agrees to indemnify
and hold City and its officers, agents and employees harmless from and against any
claims or demands by federal, state or local government agencies for any such taxes or
Std ProfSvcsAgreement- November 20, 2008
PAGE 2 OF 7
benefits due but not paid by Consultant, including the legal costs associated with
defending against any audit, claim, demand or law suit.
Consultant warrants and represents that it is a properly licensed professional or
professional organization with a substantial investment in its business and that it
maintains its own offices and staff which it will use in performing under this Agreement.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely
to City. Consultant has no interest and will not acquire any direct or indirect interest that
would conflict with its performance of the Agreement. Consultant shall not in the
performance of this Agreement employ a person having such an interest. If the City
Manager determines that the Consultant has a disclosure obligation under the City's
local conflict of interest code, the Consultant shall file the required disclosure form with
the City Clerk within 10 days of being notified of the City Manager's determination.
6.0 INDEMNIFICATION
6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2
Consultant shall not begin work under this Agreement until it procures and maintains for
the full period of time allowed by law, surviving the termination of this Agreement
insurance against claims for injuries to persons or damages to property, which may arise
from or in connection with its performance under this Agreement.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office ("ISO) Commercial General Liability Coverage
Form No. CG 20 10 10 01 and Commercial General Liability Coverage —
Completed Operations Form No. CG 20 37 10 01.
2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1
"any auto" or Code 8, 9 if no owned autos and endorsement CA 0025.
3. Worker's Compensation Insurance as required by the Labor Code of the
State of California and Employers Liability Insurance.
4. Errors and Omissions liability insurance appropriate to the consultant's
profession. Architects' and engineers' coverage is to be endorsed to
include contractual liability.
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liability: $1,000,000 combined single limit per occurrence for
bodily injury, personal injury and property damage including operations,
products and completed operations. If Commercial General Liability
Insurance or other form with a general aggregate limit is used, the
general aggregate limit shall apply separately to the work performed
under this Agreement, or the aggregate limit shall be twice the prescribed
per occurrence limit.
Std ProtSvcoAgreement- November 20. 2000
PAGE 3 OF
2. Automobile Liability: $1,000,000 combined single limit per accident for
bodily injury and property damage.
3. Workers Compensation and Employers Liability: Worker's compensation
limits as required by the Labor Code of the State of California and
Employers Liability limits of $1,000,000 per accident.
4. Errors and Omissions liability: $1,000,000 per occurrence.
C. Deductibles and Self -Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by
the City. At the option of the City, either the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects to the City, its officers,
officials, employees and volunteers; or the Consultant shall procure a bond
guaranteeing payment of losses and related investigations, claim administration
and defense expenses.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages
a. The City, it officers, officials, employees and volunteers are to be
covered as additional insureds as respects; liability arising out of
activities performed by or on behalf of the Consultant, products
and completed operations of the Consultant, premises owned,
occupied or used by the Consultant, or automobiles owned, hired
or borrowed by the Consultant for the full period of time allowed by
law, surviving the termination of this Agreement. The coverage
shall contain no special limitations on the scope -of -protection
afforded to the City, its officers, officials, employees or volunteers.
b. The Consultant's insurance coverage shall be primary insurance
as respects to the City, its officers, officials, employees and
volunteers. Any insurance or self-insurance maintained by the
City, its officers, officials, employees or volunteers shall be in
excess of the Consultant's insurance and shall not contribute with
it.
c. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the City, its officers, officials,
employees or volunteers.
d. The Consultants insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect
to the limits of the insurers liability.
2. Worker's Compensation and Employers Liability Coverage
Std ProtSvcsAgreement- November 20, 2008
PAGE 4 OF 7
The insurer shall agree to waive all rights of subrogation against the City,
its officers, officials, employees and volunteers for losses arising from
Consultant's performance of the work, pursuant to this Agreement.
3. Professional Liability Coverage
If written on a claims -made basis, the retroactivity date shall be the
effective date of this Agreement. The policy period shall extend from May
24, 2016 to October 30, 2017.
4. All Coverages
Each Insurance policy required by this clause shall be endorsed to state
that coverage shall not be suspended, voided, canceled by either party,
reduced in coverage or in limits except after thirty (30) days prior written
notice by certified mail, return receipt requested, has been given to the
City.
E. Acceptability of Insurers
Insurance is to be placed with admitted California insurers with an A.M. Best's
rating of no less than A- for financial strength, AA for long-term credit rating and
AMB -1 for short-term credit rating.
F. Verification of Coverage
Consultant shall furnish the City with Certificates of Insurance and with original
Endorsements effecting coverage required by this Agreement. The Certificates
and Endorsements for each insurance policy are to be signed by a person
authorized by that insurer to bind coverage on its behalf. The Certificates and
Endorsements are to be on forms provided or approved by the City. Where by
statute, the City's Workers' Compensation - related forms cannot be used,
equivalent forms approved by the Insurance Commissioner are to be substituted.
All Certificates and Endorsements are to be received and approved by the City
before Consultant begins the work of this Agreement. The City reserves the right
to require complete, certified copies of all required insurance policies, at any
time. If Consultant fails to provide the coverages required herein, the City shall
have the right, but not the obligation, to purchase any or all of them. In that
event, the cost of insurance becomes part of the compensation due the
contractor after notice to Consultant that City has paid the premium.
G. Subcontractors
Consultant shall include all subcontractors or sub -consultants as insured under
its policies or shall furnish separate certificates and endorsements for each sub-
contractor or sub -consultant. All coverage for sub -contractors or sub -consultants
shall be subject to all insurance requirements set forth in this Paragraph 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition
thereto, Consultant agrees, for the full period of time allowed by law, surviving the
termination of this Agreement, to indemnify the City for any claim, cost or liability that
arises out of, or pertains to, or relates to any negligent act or omission or the willful
Std ProfSvcsAgreement- November 20, 2008
PAGE 5 OF 7
misconduct of Consultant in the performance of services under this contract by
Consultant, but this indemnity does not apply to liability for damages for death or bodily
injury to persons, injury to property, or other loss, arising from the sole negligence, willful
misconduct or defects in design by the City, or arising from the active negligence of the
City.
"Indemnify," as used herein includes the expenses of defending against a claim and the
payment of any settlement or judgment arising out of the claim. Defense costs include
all costs associated with defending the claim, including, but not limited to, the fees of
attorneys, investigators, consultants, experts and expert witnesses, and litigation
expenses.
References in this paragraph to City or Consultant, include their officers, employees,
agents, and subcontractors.
7.0 CONTRACT PROVISIONS
7.1 Ownership of Work. All documents furnished to Consultant by City and all documents or
reports and supportive data prepared by Consultant under this Agreement are owned
and become the property of the City upon their creation and shall be given to City
immediately upon demand and at the completion of Consultant's services at no
additional cost to City. Deliverables are identified in the Scope -of -Work, Attachment "A".
All documents produced by Consultant shall be furnished to City in digital format and
hardcopy. Consultant shall produce the digital format, using software and media
approved by City.
7.2 Governing Law. Consultant shall comply with the laws and regulations of the United
States, the State of California, and all local governments having jurisdiction over this
Agreement. The interpretation and enforcement of this Agreement shall be governed by
California law and any action arising under or in connection with this Agreement must be
filed in a Court of competent jurisdiction in Mendocino County.
7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments
set forth the entire understanding between the parties.
7.4 Severability. If any term of this Agreement is held invalid by a court of competent
jurisdiction, the remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement
of both parties in writing.
7.6 Assignment. Consultant's services are considered unique and personal. Consultant
shall not assign, transfer, or sub -contract its interest or obligation under all or any portion
of this Agreement without City's prior written consent.
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement
shall be a waiver of any other or subsequent breach of the same or any other covenant,
term or condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of
the Agreement; 2) because funds are no longer available to pay Consultant for services
provided under this Agreement; or 3) City has abandoned and does not wish to complete
the project for which Consultant was retained. A party shall notify the other party of any
Std ProtSvcsAgreement- November 20, 2008
PAGE 6 OF 7
alleged breach of the Agreement and of the action required to cure the breach. If the
breaching party fails to cure the breach within the time specified in the notice, the
contract shall be terminated as of that time. If terminated for lack of funds or
abandonment of the project, the contract shall terminate on the date notice of
termination is given to Consultant. City shall pay the Consultant only for services
performed and expenses incurred as of the effective termination date. In such event, as
a condition to payment, Consultant shall provide to City all finished or unfinished
documents, data, studies, surveys, drawings, maps, models, photographs and reports
prepared by the Consultant under this Agreement. Consultant shall be entitled to
receive just and equitable compensation for any work satisfactorily completed
hereunder, subject to off -set for any direct or consequential damages City may incur as
a result of Consultant's breach of contract.
7.9 Execution of Agreement. This Agreement may be executed in duplicate originals, each
bearing the original signature of the parties. Alternatively, this Agreement may be
executed and delivered by facsimile or other electronic transmission, and in more than
one counterpart, each of which shall be deemed an original, and all of which together
shall constitute one and the same instrument. When executed using either alternative,
the executed agreement shall be deemed an original admissible as evidence in any
administrative or judicial proceeding to prove the terms and content of this Agreement.
8.0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when
personally delivered or deposited in the mail (certified or registered) addressed to the
parties as follows:
CITY OF UKIAH
ELECTRIC UTILITY DEPARTMENT
1320 AIRPORT ROAD
UKIAH, CALIFORNIA 95482-5400
9.0 SIGNATURES
KENWOOD ENERGY
PO BOX 692
KENWOOD, CA 95452
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:
CONSULTANT
BY:
PRINT NAME: Tim Holmes
90-0168719
IRS IDN Number
CITY OF UKIAH
BY:
Std ProfSvcsAgreement- November 20, 2008
PAGE 7 00 7
May 23, 2016
Date
Date
ATTEST
Std - ProfSvcsAgreement- November 20, 2008
PAGE 8 OF 7
Kenwood Energy
Energy Management Consulting
City of Ukiah
Consultant Scope of Work
Request for Proposal Development
Kenwood Energy has provided comprehensive photovoltaic (PV) generation
services for 15 years. As a consulting company, we do not have any affiliations
with any products or contractors, and can therefore act as the City's representative
on energy related issues without any conflict of interest. Our experience has
resulted in the installation of hundreds of high quality PV systems.
The City is investigating the cost effectiveness of installing a Solar Parking Canopy
to supply renewable electricity to the City's electric supply. Kenwood Energy is
pleased to present the following scope of work in support of this project.
TASK 1 — BID SOLICITATION:
1. Bid Specification and RFP Development: Whether purchasing a PV system
outright or through a PPA, the City will have the PV system on its property for
twenty years or more. Therefore it is very important to develop a
comprehensive specification and set of bid documents that clearly details the
City's performance requirements and quality standards. The specification will
need to:
a. Define the objectives of the City
b. Describe the Scope of Work to be provided
c. Detail warranty and performance standards
d. Establish quality standards
e. Detail pre -construction and post construction submittal requirements
f. Specify material requirements
g. Detail installation standards
h. Define the requirements of the Data Acquisition System
i. Outline commissioning and start-up requirements
In addition to the specification, the City will need a set of submittal documents
that each bidder must include with the proposal. These documents may
include a Proposal Form, Price Sheets for each of the purchasing options,
Non -collusion affidavit, the Proposal Bond form, an addendum
acknowledgement, list of subcontractors, list of references, contracting license
information form, and statement of qualifications and experience. Kenwood
Kenwood Energy PO Box 692
(707) 833-1028 Kenwood, CA 95452
1
Kenwood Energy
Energy Management Consulting
Energy will complete a draft of these forms and incorporate them into the City's
preferred format.
Kenwood Energy will meet with the City once to go over the RFP details, and
obtain City edits and input. Input from that meeting will be used to finalize the
City's RFP.
2. City Boilerplate Documents: The RFP will be a City document. Kenwood
Energy will work with the City to incorporate the Specification and Bid Sheets
into the City's format. Kenwood Energy will also review the City's "boilerplate"
documents, including insurance requirements, sample contract, and legal
requirements.
3. RFP Support: Kenwood Energy will support the City throughout the bid
process by participating the pre-bid meeting and working with the City on
answers to the bidders' questions.
4. Proposal Review and Evaluation: Kenwood Energy will review all of the
proposals in detail. We will develop a summary using our energy -output -
modeling tool to estimate the value of the energy produced by each proposed
system. A life cycle cost analysis will be completed of each proposed system,
resulting in economic metrics that the City can use to compare the proposals
on an apples -to -apples basis. We can also complete a variety of different
financial analysis for different financing methods as needed. Cash flow tables
can outline all costs and all cost savings, including loan terms, maintenance
costs, energy cost escalation, and cost of inflation, on a year -by -year basis.
We will also identify and list other notable items that should be considered in
selecting the vendor. Often, proposals are submitted with important
information missing, or important information included that is difficult to find.
We have reviewed hundreds of proposals from dozens of vendors and know
where to find the important details.
a. Deliverables: Deliverables for this task will include:
i. A complete Request for Proposals including bid sheets.
ii. Support through the RFP process.
iii. Competing proposals for the installation services.
iv. Life Cycle cost analysis of each proposal.
v. Support in selecting the contractor.
TASK 2 — CONTRACT NEGOTIATIONS: Kenwood Energy has extensive
experience reviewing energy contracts and related agreements. Kenwood
Energy will review the draft contract with a focus on the energy aspects of the
agreement. We will provide recommended language related to the scope of
work.
Kenwood Energy PO Box 692
(707) 833-1028 Kenwood, CA 95452
2
Kenwood Enerciy
Energy Management Consulting
TASK 3 — BASIC CONSTRUCTION SUPPORT:
Kenwood Energy offers two construction support options.
OPTION ONE — CONSTRUCTION SUPPORT:
1. Kick-off Meeting: Successful projects begin with development of a detailed
work plan and schedule. A kick-off meeting will help to ensure that the City's
goals and objectives are clearly understood at the outset. The kick-off meeting
is an effective way to finalize the contractor's scope of work, timeline, goals
and objectives, communication protocol, special procedures, etc.
2. Submittal Review: The RFP will detail submittals that are required prior to
beginning construction. Kenwood Energy will review the 90% complete
submittals to ensure that the design meets the requirements of the
Specification. A written overview will be provided to Staff and the vendor as a
guide to update the drawings. Kenwood Energy will also complete a final
review of the 100% complete drawings.
3. Punch List Inspections: Once the installation is substantially complete, and
the contractor has submitted the Permission to Operate request to the utility,
Kenwood Energy will inspect the system to identify a punch -list of items that
need to be addressed prior to final sign -off. This Task includes a different
Punch List inspection for each system
4. Miscellaneous Services: Kenwood Energy has included 8 hours of work to
address items as requested by the City. This may include working on
interconnection issues, participating in meetings, etc.
OPTION TWO — COMPREHENSIVE CONSTRUCTION SUPPORT:
1. Services Described Above: Option 2 includes all of the services described in
Option One, plus the items detailed below.
2. Weekly Meetings: Weekly meetings will help to ensure that the project
remains on track, minimizes surprises, and progresses as planned. This Task
will remove some of the burden of the Project Management responsibilities
from City Staff. Kenwood Energy will participate in weekly meetings both
onsite and via teleconference. We will develop and maintain a tacking tool that
captures construction issues as they arise and through resolution. Typical
meetings will include discussion of safety issues, long term and short term
schedules, Inspections, logistics, change order requests, pay applications, and
miscellaneous items. This scope includes meetings for a 6 -month construction
process.
3. Technical Support: Kenwood Energy will work with the City as needed to
review and discuss requests -for -information related to the specification and
Kenwood Energy PO Box 692
(707) 833-1028 Kenwood, CA 95452
3
Kenwood Energy
Energy Management Consulting
design; requests for change orders submitted by the contractor; payment
applications for reasonableness based on the actual work completed; etc.
FEES
Kenwood Energy proposes to bill the City on an hourly basis. Kenwood Energy's
hourly rates are:
Senior Engineer
Not to Exceed costs
Task 1: Proposal Solicitation
Task 2: Contract Negotiations
Task 3: Construction
Option 1:
Option 2:
$185.00 per hour
$9,700.00
$1,000.00
$5,000.00
$26,100.00
Kenwood Energy will submit monthly progress payment invoices. Payments shall
be made within 30 days of receiving Kenwood Energy's invoice.
References
Randy Pennington
Chief Financial Officer
Charles Schulz Museum
707 579 4452
Andrew Rowley
Principal
Sports City
707 586 2066
Dana Armanino
County of Marin
Energy Management Team Mgr
415 499 3292
Sally Swan
Assistant Superintendent Facilities
Tam Union High School District
415-945-1043
Company Overview
Kenwood Energy was established in 2000 to fill a need created by the pending
deregulation of the electric industry in California. Kenwood Energy acts as our
customer's advocate. We do not have any affiliations with energy companies,
contractors, or products. We are able to act as an independent source of
Kenwood Energy PO Box 692
(707) 833-1028 Kenwood, CA 95452
4
Kenwood Enerciv
Energy Management Consulting
information and guidance to assist our customers in making decisions related to
energy use.
Kenwood Energy offers Energy Management Services that fall into three broad
categories:
Energy Audits - that focus on the development of comprehensive energy
management plans. Our expertise includes lighting, refrigeration, pumping,
fans, air conditioning, heating, hot water, manufacturing processes, and
plug loads.
i= Renewable Generation services include sophisticated energy output
projections and feasibility analysis, developing Requests for Proposals,
developing construction specifications, and providing installation support
supervision. We have extensive experience with solar electricity, solar
thermal, wind, fuel cells, and conventional cogeneration. Kenwood Energy
has supported our customers with the installation of more than 5 MW of
renewable energy, with another 2 MW in process.
Climate Protection services and analysis. Kenwood Energy has
supported our customers in the development of greenhouse (GHG)
baselines, quantifying the impacts of energy efficiency and self -generation
projects or greenhouse gas emissions, and have developed Action Plans
that define how targets will be reached, reporting, and tracking.
Kenwood Energy has successfully provided a combination of these services to
numerous customers, including: the counties of: Sonoma, San Mateo, Napa, and
Marin; the cities of: Temecula, San Carlos, Berkeley, Emeryville, and Novato; as
well as Special Districts, Real Estate Investment Trusts, Hotels, Wineries,
Schools, and other private customers. Following is a partial list of recently
completed projects.
Current Projects
Tama!pais Union High School
District:
Kenwood Energy's responsibilities
included: the initial feasibility study, the
development of the RFP, review of
proposals, selection of a short list of
vendors, vendor interviews, contract
negotiations, construction project
management. The main features are:
0 705 kW parking canopy at
Kenwood Energy
(707) 833-1028
PO Box 692
Kenwood, CA 95452
Kenwood Energy
Energy Management Consulting
Redwood High School.
O The system is projected to offset 85% of the school's annual energy costs.
O The final cost was -$3.2M.
• The project was completed on schedule
O The project was purchased via a Lease Purchase arrangement.
The District contact is
Sally Swan
Assistant Superintendent of Finance and Facilities
415-945-1043
sswan@tamdistrict.org
San Lorenzo Unified School District (SLUSD):
Kenwood Energy's responsibilities included: the initial feasibility study, the
development of the RFP, review of proposals, selection of a short list of vendors,
vendor interviews, contract negotiations, and Punch list inspections. Kenwood
Energy also provides ongoing systems performance -reporting services. The main
project features are:
O 885 kW parking canopies
and shade structures at 8
schools.
O The system is projected to
offset 80% of each school's
annual energy costs.
O The final cost was -$5.7M.
O The project was completed
on schedule.
O The project was a Bond
purchase.
The District contact is
David Estrada
Director of Facilities Maintenance, Operations, and Transportation
510-317-4842
destrada@slzusd.org
Kenwood Energy
(707) 833-1028
6
PO Box 692
Kenwood, CA 95452
Kenwood Energy
Energy Management Consulting
Romberg Tiburon Center / San Francisco State University (RTC):
Kenwood Energy's responsibilities included: the initial feasibility study, the
development of the RFP, review of proposals, selection of a short list of vendors,
vendor interviews, contract
negotiations, and Punch list
inspections. Kenwood
Energy also provides 1�
ongoing systems
performance -reporting
services. The main project
features are:
O 53 kW parking
canopy.
O The final cost was
—$420k.
O The project was
completed on schedule.
O The project was purchased with Donated funds.
The Facility contact is
Scott Kern
Operations Director
415-338-3730
scottk@sfsu.edu
Marin Energy Watch Program:
Kenwood Energy helped to develop this unique partnership between the County
and PG&E. The program provides free energy management services to all of
Marin County's public school, cities, and special districts. The program is
providing Proposition 39 services to all schools districts that request support.
Kenwood Energy provides the technical engineering services to evaluate the cost
effectiveness of energy management opportunities in the Program. These
services have been provided to more than 20 school districts within the county,
including all of the schools in NUSD in November of 2014.
The Program contact is
Dana Armanino
Senior Planner
415-473-3292
darmanino@marincounty.org
Kenwood Energy PO Box 692
(707) 833-1028 Kenwood, CA 95452
7
Kenwood Energy
Energy Management Consulting
City of Santa Rosa:
Kenwood Energy's responsibilities included: the development of the RFP, review
of proposals, contract negotiations, and Punch list inspections. Kenwood Energy
also provides ongoing systems performance -reporting services. The main project
features are:
• 56 kW non -penetrating roof
mounted system.
O The final cost was -'$240k.
O The project was completed on
schedule.
The Facility contact is
Tasha Wright
Energy and Sustainability
Coordinator
707-543-4546
twright@srcity.org
Charles Schulz Museum and Research Center:
Kenwood Energy's responsibilities included: the initial feasibility study,
development of the RFP, review of proposals, development of vendor short list,
vendor interviews, contract
negotiations, and Punch list
inspections. The main project
features are:
162 kW parking
canopies.
O The final cost was
-$670k.
The project was
completed on schedule.
The Facility contact is
Randy Pennington
Chief Financial Officer
707 579 4452
randy@flyingace.net
Kenwood Energy
(707) 833-1028
PO Box 692
Kenwood, CA 95452
Kenwood Energy
Energy Management Consulting
Sports City: Kenwood Energy supported Sports City with the development of
an RFP for solar energy at its proposed new 140,000 square foot facility. We
have evaluated proposals and are in the final selection phase.
Project Measurement and Verification: it is important to evaluate energy
projects for effectiveness and savings. Kenwood Energy currently provides
monthly services for the following:
Sonoma County's comprehensive energy project which includes
performance of the chillers, boilers, air handlers, and fuel cell.
San Lorenzo Unified School District: We provide a monthly report
that summarizes the monthly and annual performance of 8 PV
parking canopies that were installed in 2013.
City of Santa Rosa: We provide a monthly report that summarizes
the monthly and annual performance of 11 PV systems that were
installed over the previous 10 years.
City of Santa Rosa Parking Structures: Kenwood Energy has completed the
initial assessment of the opportunity for solar energy installed on the top of City
owned parking structures. The project is in the RFP stage.
County of Sonoma Comprehensive Energy Project (CEP): The CEP includes a
1.4 MW fuel cell, four new 250 ton chillers, new condensing boilers, new
cooling towers, motor VFDs, pumps, lighting, and solar energy. Kenwood
Energy has supported the County on this project for more than five years. Our
tasks have included the original opportunity assessment, development of an
RFP and selection of an Energy Service Contractor, PEER review of ESCO
project evaluation, development of the Measurement and Verification plan,
punch list inspections, ARRA reporting, utility rebate support, and support in
hiring County energy management staff.
Vallejo Sanitation and Flood Control District: Kenwood Energy completed a PV
feasibility study that summarized the size and economics of several options
combined with shifting load to off-peak hours at the Sears Point pump station.
The District has presented the project to the Board and is preparing to move
into the next stage.
Laguna County Sanitation District: Kenwood Energy was responsible for
completing and initial study that evaluated the demand for solar energy, and
the financial return, for both of the District's energy meters. The project moved
forward and Kenwood Energy developed a comprehensive RFP that resulted in
10 qualified proposals. Each of the proposals was evaluated for the financial
return to the District. Three of the proposals were short-listed, and interviewed
for final contractor selection.
Kenwood Energy PO Box 692
(707) 833-1028 Kenwood, CA 95452
9
Kenwood Energy
Energy Management Consulting
> City of Santa Rosa: Kenwood Energy completed a feasibility study that
properly sized the PV system based on the value of energy for several different
utility rate tariffs.
City of Novato: Kenwood Energy supported Sports City with the development
of an RFP for solar energy at three City facilities, evaluated bids, and
supported Sports City through the installation process.
> Dixie School District: Kenwood Energy completed the feasibility study,
developed an RFP for three District Schools, evaluated the economics of the
proposals, and assisted with selecting the vendor. The District is in the initial
stages of construction.
> County of Sonoma Energy Partnership: We are working with County staff to
enter into a partnership with PG&E to provide energy efficiency services to
county and city facilities, school districts, low income PG&E customers, and
other PG&E customer segments.
> Napa County Climate Action Plan: Kenwood Energy is working with the
County of Napa to develop its GHG baseline in preparation for the passage of
Assembly Bill 32. The baseline will be used to develop the County's targets for
GHG reductions.
Wineries Energy Solutions Program: Kenwood Energy is a team member on
this PG&E administered and CPUC funded program that provides rebates and
installation support services to small and medium wineries across PG&E's
service territory. Kenwood Energy provides all of the technical services
associated with energy efficiency and distributed generation.
Completed Projects
Town of Windsor: Kenwood Energy worked with the Town's engineering staff
to identify solar photovoltaic (PV) opportunities, develop the Town's request for
Proposal, evaluate proposals, interview bidders, council presentations, and
negotiate the Power Purchase Agreement (which is a lease / buy-back
arrangement that allows government entities the ability to see the benefit of the
federal investment tax credits) for its wastewater treatment facility
> Contra Costa Mosquito and Vector Control District: Kenwood Energy
evaluated the facility's potential for a PV system, developed the RFP, and
supported the District through contract negotiations. The system is currently
under construction.
> Fifth Street Garage — Napa: Kenwood Energy worked with the County of Napa
and the County's architect and engineering team to project the annual energy
use of the proposed facility, recommend energy efficiency opportunities based
on the preliminary design, model the energy production of multiple types of
solar electric Photovoltaic (PV) technologies, and complete a life cycle cost
Kenwood Energy PO Box 692
(707) 833-1028 Kenwood, CA 95452
10
Kenwood Energy
Energy Management Consulting
analysis of the PV options considering rebates, financing, and power purchase
agreements.
Old Towne Garage — Temecula: As a result of the work completed in Napa,
Sports City of Temecula's architect engaged Kenwood Energy to complete a
similar analysis for Temecula.
A- West County Wastewater District — Richmond: Kenwood Energy completed the
preliminary opportunity assessment for PV at the District's Treatment facility.
Based on the analysis, the District is moving forward with a 1 MW PV system.
Kenwood Energy wrote a Request for Proposal for the purchase of the system,
plus requested Power Purchase Offers that result in no out-of-pocket cost to
the District.
Sonoma County Climate Action Plan: Kenwood Energy created an interactive
climate protection model for the County. We worked with several other
engineering consultants and PG&E funded energy efficiency programs to
identify more than 40 comprehensive energy management strategies that could
be combined in any way, to develop three Action steps, and two Action Plan
alternatives that would allow the County to reach its greenhouse gas (GHG)
reduction goals.
➢ St Supery Winery: Kenwood Energy completed a comprehensive energy audit
of the winery and identified energy management strategies that included a
lighting retrofit, refrigeration air handler replacement, modification to the
refrigeration system controls, the installation of a new glycol circulating pump
motor, variable speed control of the circulating pump, and solar electric
generation. Each of these items has been implemented, except for the PV
system, which the owner elected not to install.
Donaghy Sales: Kenwood Energy was Donaghy's representative in the
selection of a PV vendor for a 980 kW PV system.
PG&E Technical Matrix: Kenwood Energy is an approved vendor on PG&E
Technical Consulting Matrix. Kenwood Energy completes comprehensive
energy audits on an as -needed basis. Some of the audits have included
plastics molding companies, university housing, and hospitals.
PG&E Training: Kenwood Energy provides energy management training to
PG&E staff and contractors in lighting, HVAC, refrigeration, and controls.
r Marin County Exhibit Hall: Kenwood Energy completed a comprehensive
energy audit of the County's Exhibit Hall and identified lighting and air
conditioning retrofit projects. Kenwood Energy worked with the County to
obtain a California Energy Commission Low Interest loan to fund the project,
thus in effect using the energy savings from the lighting retrofit to pay for the air
condition replacement.
Kenwood Energy PO Box 692
(707) 833-1028 Kenwood, CA 95452
11
Kenwood Energy
Energy Management Consulting
• Las Gallinas Valley Sanitary District Pump Station PV: LGVSD had received
proposals for a solar Photovoltaic system that would offset 100% of the energy
costs of operating their irrigation pump station. Kenwood Energy was hired to
evaluate the vendor proposals, but in the process we identified $15,000 in
annual savings from energy management strategies. Implementing these
strategies at a cost of $70,000 resulted in a reduced PV system size, instantly
saving LGVSD $400,000 in PV installation costs.
y Las Gallinas Valley Sanitary District WWTP PV: Due to the success of the
Pump Station PV system, the District elected to purchase a PV system that
offset 85% of the energy costs of the main treatment facility. Kenwood Energy
was responsible for sizing the system and writing the PV system specification
and bid documents. Some unique aspects of this project include transmitting
the energy approximately one mile at 12,000 volts from the PV system site to
the treatment plant at transmission level voltages, and constructing the system
that would resist settling when constructed on Bay mud.
Sonoma County Children's Home: The County wanted to select a vendor to
construct the new $10,000,000 children's home based on the life cycle cost of
constructing, owning, and operating the facility. Kenwood Energy developed a
bidding tool that gave contractors credit for including construction options that
might reduce energy use, or generate energy on-site, thus allowing the County
to pay more for the facility up front, but obtaining a higher quality facility that
costs less to operate over its life.
Kenwood Energy's list of projects is long. We have only listed a few of the more
recent and interesting projects above. We would be delighted to provide additional
information on other projects upon request. Please let us know if you would like
addition information on any of the following projects:
• Marin County Office of Education lighting retrofit
Napa County Juvenile Justice Center PV system
Y The Schools Energy Efficiency Program
Y Napa County Sheriff facility PV system and energy efficiency modification.
➢ City of Sonoma Sheriff facility PV system
A- Sonoma County Juvenile Justice Center PV system and Thermal Energy
Storage analysis
➢ Alameda County Office of Education lighting retrofit
A- City of Berkeley photovoltaic system
City of Emeryville photovoltaic system
Throckmoton Fire Station PV system in Marin County
Kenwood Energy PO Box 692
(707) 833-1028 Kenwood, CA 95452
12
Kenwood Energy
Energy Management Consulting
Clovis Fire Station PV system
Y Amador County PV system
Kenwood Energy PO Box 692
(707) 833-1028 Kenwood, CA 95452
13