The URL can be used to link to this page

Home My WebLink About2016-30 CC Reso - Establishing Updated Fees for Planning & Building Permits and Services1 RESOLUTION NO. 2016-30 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING UPDATED FEES FOR PLANNING AND BUILDING PERMITS AND SERVICES PURSUANT TO CITY ADOPTED ORDINANCE 880 WHEREAS, 1. Planning and Building Permit and service fees in the City of Ukiah have not been updated since 2007; and 2. Based on the increase in costs since 2007 (salary, benefits, legal ads, postage, etc.) the existing $1000.00 deposit for 100% cost recovery major planning permits is quickly depleted and the City has determined that collecting a range of between $1000.00 and $3,000.00 is reasonable and appropriate; and 3. Due to increased costs (salary, benefits, legal ads, postage, etc.), it is reasonable and appropriate to increase the range of fees for minor planning permits from $150.00- $450.00 to $200.00-$600.00; and 4. Due to streamlining modifications to the Boundary Line Adjustment review process, the cost to process these applications is less than before and a reduction from $450.00 to $350.00 is reasonable and appropriate; and 5. Due to increased costs (salary, benefits, legal ads, postage, etc.), it is reasonable and appropriate to increase the fees for appeals from $100.00 deposit to $500.00 deposit (applicants) and from $100.00 flat fee to $150.00 (public); and 6. Due to increased costs (salary, benefits, legal ads, postage, etc.), it is reasonable and appropriate to increase the fees for pre -application review (staff) from $100.00 to $200.00; and 7. Due to increased costs (salary, benefits, legal ads, postage, etc.), it is reasonable and appropriate to increase the fees for pre -application review (Planning Commission) from $200.00 to $300.00; and 8. Due to increased costs (salary, benefits, legal ads, postage, etc.), it is reasonable and appropriate to increase the fees for level 2 zoning and planning research from $100.00 to $200.00; and 9. Due to increased costs (salary, benefits, legal ads, postage, etc.), it is reasonable and appropriate to increase the fees for County Airport Land Use Commission referral from $150.00 to $300.00; and 10. Due to increased costs (salary, benefits, legal ads, postage, etc.), it is reasonable and appropriate to increase the fees for minor sign permits from $25.00 to $50.00 and for major sign permits from $50.00 to $150.00; and 11. Based on the amount of time it typically takes for staff to process certain planning permits and services it has not charged for in the past, it is reasonable and appropriate to establish new fees for these permits and services. These permits and services include the following: Certificates of Compliance $150.00; Determinations of Appropriate 1 of 3 Use $200.00; Special Planning Commission Meetings (applicant) $300.00; and Demolition Permit Historical Review $350.00; and 12. Based on the amount of time it typically takes for staff to process certain building permits and services it has not charged for in the past, it is reasonable and appropriate to establish new fees for these permits and services. These permits and services include the following: 60 -day Temporary Certificates of Occupancy $500.00 to $1,000.00 depending upon the size of the project; Requests for Alternate materials and Methods Review $85.00 per hour — 100% cost recovery; Appeals to the Building Regulations Appeal Board $170.00; Postage for Structural Plan Check — actual cost/100% cost recovery; Technology and Records Management Surcharge 3% on all building permits; and Mandatory Training and Certification Surcharge 4% on all building permits; and 13. The City has determined that fee reductions for projects that promote/provide economic development, energy conservation and public benefits is reasonable and appropriate. These include the following: Economic Development Energy Conservation Public Benefit Components Fee Reduction Project Design: Solar PV, LEED certification, public access easement (creeks, streets, pedestrian paths, etc.), substantial over -planting of trees, significant creek restoration and/or public access, and similar design elements. 80% cost recovery rather than 100% on Planning Permits Downtown Businesses: Planning Applications made by downtown businesses (DZC area) — new business or expansion of existing business 80% cost recovery rather than 100% on Planning Permits Industrial/Light Manufacturing: Planning Applications for industrial or light manufacturing businesses. 80% cost recovery rather than 100% on Planning Permits Public Art: Locally inspired publicly "accessible" art included as prominent component in project 80% cost recovery rather than 100% on Planning Permits Community gardens, outdoor dining, live entertainment, sidewalk cafes and tasting rooms. No Planning Permit or Fees required — must comply with specific standards Energy and Water Conservation: Installation of significant energy or water conservation fixtures, appliances or equipment beyond green building code requirements 80% cost recovery rather than 100% on Planning Permits 14. The City Council conducted duly noticed public hearings on April 20, 2016 and June 1, 2016 to discuss and received public comments on the proposed fees; and 2 of 3 1 1 1 15. Interested parties, stakeholders and frequent applicants for Planning and Building Permit fees were duly noticed and invited to attend and participate in the public hearings; and NOW, THEREFORE, BE IT RESOLVED that the City Council hereby adopts the updated fee schedule for planning and building permits and services as listed on the attached Exhibit A. PASSED AND ADOPTED this 1st day of June 2016, by the following roll call vote: AYES: Councilmembers Crane, Mulheren, Doble, and Brown NOES: Mayor Scalmanini ABSTAIN: None ABSENT: None et (' L _ � c��✓mil Stephen G. Scalmanini, Mayor ATTEST: 1 6/16h1 t\-(1/' Kristine Lawler, City Clerk EXHIBIT A Planning/Building Permits and Services Fee Resolution Current and New Fees Planning Services Fees: The following Table shows the current and recommended fees for Planning and Building Permits and Services. The fee modifications include establishing a deposit fee "range" for major planning permits, increasing the flat fees for minor permits, changing the fees for appeals, increasing the fees for zoning research, address changes, and sign permits. A reduction in the fee for Lot Line Adjustment and Lot Merger applications is suggested, and a number of potential fee reductions are suggested as a means of providing incentives for projects that benefit the public and/or contribute to the City's strategic planning goals. PERMIT APPLICATION OR SERVICE CURRENT FEE NEW FEE Site Development Permit Major $1000.00 Deposit and 100% Cost Recovery Affordable Housing Project: 80% Cost Recovery Special Housing Needs Project 60% Cost Recovery 100% Cost Recovery $1,000.00 to $3,000.00 Deposit depending upon the size and complexity of the project. Affordable Housing Project. 80% Cost Recovery Special Housing Needs Project 60% Cost Recovery Site Development Permit Minor . $150 and $450 $200.00 and $600.00 Use Permit Major and Use Permit Renewal $1000.00 Deposit and 100% Cost Recovery Affordable Housing Project: 80% Cost Recovery Special Housing Needs Project 60% Cost Recovery 100% Cost Recovery $1,000.00 to $3,000.00 Deposit depending upon the size and coo ectxity of the p Affordable Housing Project: 80% Cost Recovery Special Housing Needs Project 60% Cost Recovery Use Permit Minor $150 to $450 $200.00 to $600.00 1 1 Use Permit Site Development Permit Amendment $50 to $150 (Minor) $500 Deposit and 100% cost recovery (Major) $200.00 to $600.00 (Minor) $500 Deposit and 100% cost recovery (Major) Variance Major $1000.00 Deposit and 100% Cost Recovery Affordable Housing Project: 80% Cost Recovery Special Housing Needs Project 60% Cost Recovery 100% Cost Recovery $1,000.00 to $3,000.00 Deposit depending upon the size and complexity of the project. Affordable Housing Project: 80% Cost Recovery Special Housing Needs Project 60% Cost Recovery Variance Minor $225 $200.00 to $600.00 Subdivision Major $1,000.00 Deposit and 100% Cost Recovery Affordable Housing Project: 80% Cost Recovery Special Housing Needs Project 60% Cost Recovery 100% Cost Recovery $1,000.00 to $3,000.00 Deposit depending upon the size and complexity of the project. Affordable Housing Project: 80% Cost Recovery Special Housing Needs Project 60% Cost Recovery Subdivision Minor $900.00 Affordable Housing Project: $720 Special Housing Needs Project: $540 $900.00 Affordable Housing Project: $720.00 Special Housing Needs Project: $540.00 Subdivision Exception (Minor Subdivisions) $500 Deposit and 100% cost recovery Affordable Housing Project: 80% Cost Recovery Special Housing Needs Project: 60% Cost recovery $500.00 Affordable Housing Project: $400.00 Special Housing Needs Project $200.00 Boundary Line Adjustment $450 Flat Fee Affordable Housing Project: $360 Flat Fee (80%) Special Housing Needs Project: $270 Flat Fee (60%) $350.00 2 Lot Merger $450 Flat Fee Affordable Housing Project: $360 Flat Fee (80%) Special Housing Needs Project: $270 Flat Fee (60%) $350.00 Subdivision/Parcel Map Time Extension $0 $200.00 Appeal $100 Deposit and full cost recovery (Applicant) $100 Flat Fee (Public) $500.00 Deposit and full cost recovery (Applicant) $150.00 Flat Fee (Public) General Plan Amendment $1,000.00 Deposit and 100% Cost Recovery $1,000.00 to $3,000.00 Deposit and 100% Cost Recovery Annexation $1,000.00 Deposit and 100% Cost Recovery $1,000.00 to $3,000.00 Deposit and 100% Cost ° Recovery. 100% of cost for required maps, legal descriptions, etc.) Pre -zoning $1,000.00 Deposit and 100% Cost Recovery $1,000.00 to $3,000.00 Deposit and 100% Cost Recovery Rezoning $1,000.00 Deposit and 100% Cost Recovery $1,000.00 to $3,000.00 Deposit and 100% Cost Recovery Rezoning Planned Development $1,000.00 Deposit and 100% Cost Recovery Affordable Housing Project: 80% Cost Recovery Special Housing Needs Project 60% Cost Recovery $1,000.00 to $3,000.00 Deposit and 100% Cost Recovery 3 CEQA Document Filing (fee subject to change based on County requirement) $50 $50 CA Fish and Wildlife CEQA Fee (fee subject to increase every January 1St based on state requirement) Negative Declaration: $1,876.75 Environmental Impact Report: $2,606.75 (Fee required unless applicant provides City with Dept of Fish and Wildlife determination that project will have not effect on fish and wildlife) Negative Declaration: $2,210.25 (2016) Environmental Impact Report: $3,070.00 (2016) (Fee required unless applicant provides City with Dept of Fish and Wildlife determination that project will have not effect on fish and wildlife) Pre -Application Conference/Review (Planning Staff) Level 1: $0 Level 2: $100 Deposit and 100% Cost Recovery Level 1: Review is research and Level 1: $0 Level 2: $200.00 Level 1: Review is research and meeting totaling less than 1 hour of all city staff Level 2: Review is research meeting totaling less than 1 hour of all city staff Level 2: Review is research and and meeting exceeding 1 hour total meeting exceeding 1 hour total Pre -Application Review (Project Review Committee) $250 $250.00 Pre -Application Review (Planning Commission) $200 Deposit and 100% Cost Recovery $300 00 Environmental Impact Report (EIR), Special CEQA Document or Complex Initial Environmental Study Full Consultant Cost plus 15% administration fee Full Consultant Cost plus 15% administration fee Archaeological Search — for Environmental Review Full Cost — Paid Directly to SSU Northwest Information Center Full Cost — Paid Directly to SSU Northwest Information Center Public Hearing Continuations requested by applicants that require re -noticing $50 $200.00 4 PenaltyNiolation (proceeding without permit) Double the cost of the permit Double the cost of the permit Zoning/Planning Research Level 1: $0 Level 2: $100 Deposit and 100% Cost Recovery Level 1 Zoning/Planning Research Level 1: $0 Level 2: $200.00 Level 1 Zoning/Planning Research means research taking up to 1 hour Level 2 Zoning/Planning means research taking up to 1 hour Level 2 Zoning/Planning Research means research taking more than 1 hour Research means research taking more than 1 hour Specific Plan/Master Plan Review $1,000 Deposit and 100% Cost Recovery Affordable Housing Project: 80% Cost Recovery Special Housing Needs Project: 60% Cost Recovery $2,000 to $3,000 Deposit and 100% Cost Recovery Affordable Housing Project: 80% Cost Recovery Special Housing Needs Project: 60% Cost Recovery Address Change $100 $100 County Airport Land Use Commission Referral for Land Use Plan Consistency Determination $150 Plus any additional fee required by and paid directly to Mendocino County. $300.00 Plus any additional fee required by and paid directly by applicant to Mendocino County. Site Inspection Request by Property Owner/Applicant $0 $0 Sign Permit Minor: $25 Major: $50 Minor Sign Permit involves up to one Minor: $50 Major: $150 Minor Sign Permit involves hour of analysis and administrative work. Major Sign Permit takes more than 1 up to one hour of analysis and administrative work. Major Sign Permit takes hour. Temporary signs- banners, etc; more than 1 hour. Temporary signs- banners, portable signs: $25 etc; portable signs: $25 5 1 1 Building Permit Review Fee (Planners) $50 $50 General Plan/Advance Planning Maintenance Fee 15% of the total cost of a Building Permit (Building Permit, Mechanical Permit, Electrical Permit, Plumbing Permit and Plan Check) 15% of the total cost of a Building Permit (Building Permit, Mechanical Permit, Electrical Permit, Plumbing Permit and Plan Check) Document and Map Fees General Plan Zoning Ordinance Subdivision Ordinance Master Bike/Ped Plan Airport Master Plan Landscaping Guidelines Design Guidelines Creek Plans General Plan Map Zoning Map Other Plans Misc Maps, Graphics and Reports $30.00 $30.00 $30.00 $30.00 $30.00 $15.00 $15.00 $15.00 $30.00 $30.00 $5.00-$30.00 $5.00-$30.00 $30.00 $30.00 $30.00 $30.00 $30.00 $15.00 $15.00 $15.00 $30.00 $30.00 $5.00-$30.00 $5.00-$30.00 Photo Copy $0.10 per page First 5 copies per day are free $0.10 per page First 5 copies per day are free New Fees Planning Permits: The permits or services listed below are either new or existing with no fee attached. NEW PERMIT APPLICATION OR SERVICE CURRENT FEE RECOMMENDED FEE DISCUSSION Certificate of Compliance (recognize existing parcels) $0 $150 There is currently no planning fee for this application. Planners typically spend 1-3 hours coordinating the review of these applications Determinations of Appropriate Use $0 $200 The Planning Director typically sends 2 hours preparing these documents. Special Planning Commission Meeting Acct#: 100.0800.611.003 $0 $300 There is currently no fee for this service and it involves considerable staff time to arrange and prepare agendas and notices. Business License Review $0 $0 Continue to provide this service free of charge Demolition Permit Historical Review (Planners) $0 $350 2-3 hours of Staff time plus required cost for publication of legal ad, notice posting, etc. 7 1 1 Building Permits: Many jurisdictions impose miscellaneous fees on Building Permits to fund such things as mandatory ongoing certification training, technology, and records management. Many jurisdictions also charge for services unrelated to the review and processing of Building Permits. Staff recommends that the following new fees be adopted: SERVICE CURRENT FEE RECOMMENDED FEE DISCUSSION Mandatory Training and Certification Surcharge $0 4% on all Building Permits This fee is for funding mandatory training for Building Division staff to maintain required certifications to expertly serve the public. Technology and Records Management Surcharge $0 3% on all Building Permits This fee is for the maintenance and/or upgrade of computer hardware and software crucial for providing efficient service and to maintain accurate records. Temporary Certificate of Occupancy $0 Based on the project size and timeframe >$100,000 = $500.00/ 60 days <$100,000 = $1,000.00/ 60 days Cost of review, analysis, monitoring and enforcement Request for Alternate Materials and Methods Review $0 $85/Hour 100% Cost Recovery — Fully burdened rate Appeal to Building Regulations Appeal Board $0 $170 Two hours of Building Official time minimum. Postage — Structural Plan Check $0 Actual Cost 100% Cost Recovery 8 Fee Reductions to Promote Economic Development, Energy Conservation and Public Benefits Staff has developed a number of fee reductions to promote local economic development and energy conservation and to incentivize projects that provide public benefits. These include the following: Economic Development Energy Conservation Public Benefit Components Fee Reduction Project Design: Solar PV, LEED certification, public access easement (creeks, streets, pedestrian paths, etc.), substantial over -planting of trees, significant creek restoration and/or public access, and similar design elements. 80% cost recovery rather than 100% on Planning Permits Downtown Businesses: Planning Applications made by downtown businesses (DZC area) — new business or expansion of existing business 80% cost recovery rather than 100% on Planning Permits Industrial/Light Manufacturing: Planning Applications for industrial or light manufacturing businesses. 80% cost recovery rather than 100% on Planning Permits Public Art: Locally inspired publicly "accessible" art included as prominent component in project 80% cost recovery rather than 100% on Planning Permits Community gardens, outdoor dining, live entertainment, sidewalk cafes and tasting rooms. No Planning Permit or Fees required — must comply with specific standards Energy and Water Conservation: Installation of significant energy or water conservation fixtures, appliances or equipment beyond green building code requirements 80% cost recovery rather than 100% on Planning Permits 9