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HomeMy WebLinkAbout2016-04-06 CC AgendaCITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 April 6, 2016 6:00 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS /INTRODUCTIONS /PRESENTATIONS 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Minutes of February 25, 2016, a Special Meeting. b. Minutes of March 16, 2016, a Regular Meeting. c. Minutes of March 31, 2016, a Special Meeting. 6. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. 7. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and /or Planning Commission recommendations. a. Adoption of Resolution Amending Resolution 2002 -34 to Allow County -Wide Residency for the Historical Society Position, and Adoption of Resolution Appointing Paul Poulos and Estok Menton to the Demolition Permit Review Committee. b. Report of Contracts Entered into with Regional Government Services (RGS) on a Time and Expense Basis Due to the Vacancy of the Finance Director Position, and Approve Total Cost of Contracts to be Monitored in Accordance with Budget Authority Approved by Council in Corresponding Fiscal Year Budget. c. Annual Review of the Mobilehome Park Rent Stabilization Fees per Resolution 2012 -17 and Approval to Waive Fees for 2016 Billing Cycle. d. Approve the Establishment of Fund 830 for all Revenue and Expenses Related to the Construction, Operation and Maintenance of the Recycled Water System. Page 1 of 3 e. Approval of Notice of Completion for the Leslie Street Underground Extension Project, Specification No 15 -05 (EUD). f. Approve Notice of Completion for Grace Hudson Museum Parking Lot and Storm Water Improvements Specification No. 15 -09, and Approve Final Payment of 5% Retention to Gregg Simpson Trucking. 8. AUDIENCE COMMENTS ON NON - AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 9. COUNCIL REPORTS 10. CITY MANAGER /CITY CLERK REPORTS 11. PUBLIC HEARINGS (6:15 PM) a. Adoption of a Resolution of the City Council of the City of Ukiah Approving a Negative Declaration and Amendment/Update to the Housing Element of the Ukiah General Plan. 12. UNFINISHED BUSINESS a. Authorize the Director of Public Works /City Engineer to Execute Change Order No. 1 in an Amount Not to Exceed $35,735 for Additional Paving, Pavement Grinding, Sidewalk Repair and Pole Removal for the Crosswalk Project at North State Street and Garrett Drive, Specification No. 15 -11 and Approval of Budget Amendment. b. Review of the Draft Request for Proposals for a Feasibility Analysis for a Downtown Hotel. c. Approve Material Purchase for Grace Hudson Museum Brush Arbor Interpretive Item from Menton Builders in an Amount Not to Exceed $31,103, and Amend Contract for Specification No. 15 -16 with Cupples & Sons Construction to Include Installation of Brush Arbor Interpretive Item in an Amount Not to Exceed $39,950. d. Discuss Bid Opening for Specification No. 15 -17 Grace Hudson Museum Landscape Improvements, Receive Bid Protest, Conduct Bid Protest Hearing, Decide Whether to Reject the Apparent Low Bid as Non - Responsible, and Award Contract to Siri Grading and Paving in the Amount of $1,115,512.50 Budgeted from Grant Funds. e. Discussion and Provide Direction Regarding Proposed Street Repair and Maintenance Sales Tax Measure. f. Request Authorization to Extend Existing Support Contract to Utility Design Services, LLC for an Additional Eighteen Months and Increase Contract Funding by an Amount Not to Exceed $120,000 (EUD). Page 2 of 3 13. NEW BUSINESS a. Discussion and Action Regarding the Formation of an Ad Hoc to Discuss Policies and Strategies for Water Rights. b. Discussion and Direction Regarding Possible Application for Funding Northwestern Pacific Rail Trail Phase 3. c. Award Bid to Portola Systems, Inc. in the Amount of $102,983 for the Purchase of Cisco Switches and Miscellaneous Hardware, and Approve an Additional Sole Source Purchase for the Installation of the Hardware to Portola Systems in the Amount of $54,510, and Approve a Corresponding Budget Amendment in the Amount of $29,000. 14. CLOSED SESSION — Closed Session may be held at any time during the meeting. a. Conference with Legal Counsel — Existing Litigation (Cal. Gov't Code Section 54956.9(d)(1)) Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case No. SCUK- CVPT -15 -66036 b. Conference with Legal Counsel — Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Mendocino County Superior Court, Case No. SCUK- CVC -13 -63024 c. Conference with Legal Counsel — Existing Litigation (Cal. Gov't Code Section 54956.9(d)(1)) Name of case: County of Mendocino v. Solid Waste System, Inc. et al., Mendocino County Superior Court, Case No. SCUK- CVG -11 -59459 d. Conference with Labor Negotiator (Government Code Section 54957.6) Agency Representative: Sage Sangiacomo, City Manager Employee Organizations: Fire and Police Units 15. ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 1St day of April, 2016. Kristine Lawler, City Clerk Page 3 of 3