HomeMy WebLinkAbout2016-03-16 CC MinutesCITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
March 16, 2016
6:00 p.m.
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on March 16, 2016, having been legally noticed on
March 11, 2016. Mayor Scalmanini called the meeting to order at 6:00 p.m. Roll was taken with the
following Councilmembers Present: Douglas F. Crane, Maureen Mulheren, Kevin Doble, Vice
Mayor Jim O. Brown, and Mayor Stephen G. Scalmanini. Staff Present: Sage Sangiacomo, City
Manager; David Rapport, City Attorney; and Ashley Cocco, Deputy City Clerk.
MAYOR SCALMANINI PRESIDING.
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS /INTRODUCTIONS /PRESENTATIONS
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Minutes of February 17, 2016, a Regular Meeting.
b. Minutes of February 18, 2016, a Special Meeting.
c. Minutes of March 2, 2016, a Regular Meeting.
Motion /Second: Mulheren /Brown to approve the minutes of February 17, 2016, a Regular
Meeting; Minutes of February 18, 2016, a Special Meeting; and Minutes of March 2, 2016, a
Regular Meeting. Motion carried by the following roll call votes: AYES: Crane, Mulheren, Doble,
Brown, and Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None.
6. RIGHT TO APPEAL DECISION
7. CONSENT CALENDAR
a. Report of Disbursements for the Month of February — Finance.
b. Notification to City Council for the Purchase of a Sullivan - Palatek Portable Air Compressor to
Paco of Sacramento, California for the Water and Sewer Operations Department in the Amount
of $21,582.65 as Approved in the Capital Budget — Public Works.
c. Approval of Purchase of a 12,000 USG Avgas Fuel System from Bryant Fuel Technologies in
the Amount of $149,694 — Airport.
d. Report Purchase of California Conservation Corps Services in an Amount of $16,000 for Work
Performed at Grace Hudson Project — Community Services.
e. Award of Bid for Purchase of Two Police Vehicles in the Amount of $78,319.08 from Ukiah
Ford, as Approved in the Capital Budget — Police.
City Council Minutes for March 16, 2016, Continued:
f. Award Purchase of One New 2016 Ford F- 350 -XI Standard Cab with Custom Scelzi Service
Body to Towne Ford Sales in Redwood City for the Water and Sewer Operations Department in
the Total Amount of $45,943.17 as Approved in the Capital Budget — Public Works.
Motion /Second: Brown /Mulheren to approve Consent Calendar Item 7a -f, as submitted. Motion
carried by the following roll call votes: AYES: Crane, Mulheren, Doble, Brown and Scalmanini.
NOES: None. ABSENT: None. ABSTAIN: None.
8. AUDIENCE COMMENTS ON NON - AGENDA ITEMS
Comments: J.R. Rose.
9. COUNCIL REPORTS
Presenter: Mayor Scalmanini.
10. CITY MANAGER/CITY CLERK REPORTS
Presenter: Sage Sangiacomo, City Manager and Sean White, Water and Sewer Director.
11. PUBLIC HEARINGS— 6:15 P.M.
a. Consideration of Resolution Amending City of Ukiah Community Development Block
Grant (CDBG) Single - Family Housing Rehabilitation Guidelines, to Update Language
Regarding Mobile and Manufactured Home Repairs and Replacements —Administration.
Presenters: Shannon Riley, Senior Management Analyst and Craig Schlatter, Community
Development Commission.
PUBLIC HEARING WAS OPENED AT 6:39 P.M.
Public Comment: No public comment was received.
PUBLIC HEARING WAS CLOSED AT 6:40 P.M.
Report was received.
Motion /Second: Crane / Doble to adopt a resolution (Resolution 2016 -16) amending the City of
Ukiah Community Development Block Grant (CDBG) Single - Family Housing Rehabilitation
Guidelines to update language regarding mobile and manufactured home repairs and
replacements and include revisions regarding conformance to applicable State building regulations.
Motion carried by the following roll call votes: AYES: Crane, Mulheren, Doble, Brown, and
Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None.
12. UNFINISHED BUSINESS
a. Consideration and Discussion of Interest in Developing a Local Preference Purchasing
Policy and Corresponding Ad Hoc Committee if Desired —Administration.
Presenters: Shannon Riley, Senior Management Analyst and Mary Horger, Purchasing
Supervisor.
Public Comment: Phil Baldwin.
Motion /Second: Doble /Mulheren to approve the creation of a Local Preference Policy Ad Hoc
Committee and appoint Brown and Mulheren to serve on the Local Preference Policy Ad Hoc
Committee. Motion carried by the following roll call votes: AYES: Mulheren, Doble, Brown, and
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City Council Minutes for March 16, 2016, Continued:
Scalmanini. NOES: Crane. ABSENT: None. ABSTAIN: None.
b. Discussion and Direction Regarding Solicitation of a Feasibility Analysis for a
Downtown Hotel — Administration.
Presenter: Shannon Riley, Senior Management Analyst.
Public Comment: James Green, Judy Shawk, Phil Baldwin.
Motion /Second: Crane / Doble to authorize Staff to pursue the development of the Request for Bids
on a downtown hotel feasibility study and bring back to Council for consideration prior to release
and authorization of expense of up to $20,000 for the study. Motion carried by the following roll
call votes: AYES: Crane, Doble, Brown, and Scalmanini. NOES: Mulheren. ABSENT: None.
ABSTAIN: None.
c. Approval of Amendment #2 to the Contract with Carollo Engineers for Design of Phase 3
of the Recycled Water System, Completion of a Water Balance Analysis to Determine the
Feasibility of Achieving Zero Discharge, Authorize the City Manager to Execute
Amendment #2 and Approval of a Budget Amendment in the Amount of $697,629.00
from the City Sewer Capital Fund — Public Works.
Presenters: Sean White, Director of Water and Sewer; Jarod Thiele, Public Works Project Analyst.
Public Comment: None.
Motion /Second: Crane /Brown to approve Amendment #2 to the contract with Carollo Engineers
for design of Phase 3 of the Recycled Water system, completion of a water balance analysis to
determine the feasibility of achieving zero discharge, authorize the City Manager to execute
Amendment #2 and approval of a budget amendment in the amount of $697,629 from the City
Sewer Capital Fund. Motion carried by the following roll call votes: AYES: Crane, Mulheren,
Doble, Brown, and Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None.
13. NEW BUSINESS
a. Status of Utility Billing Software Project and Approval for Plan Moving Forward,
Including Authorization for the City Manager to Negotiate and Execute an Agreement
with TMG Consulting in an Amount not to Exceed $15,000 — Purchasing.
Presenter: Mary Horger, Purchasing Supervisor.
Public Comment: None.
Motion /Second: Crane / Doble to authorize the City Manager to negotiate and execute a time and
materials agreement at a not to exceed amount of $15,200 with TMG Consulting to perform an
assessment of the current Utility Billing software implementation. Motion carried by the following
roll call votes: AYES: Crane, Mulheren, Doble, Brown, and Scalmanini. NOES: None. ABSENT:
None. ABSTAIN: None.
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City Council Minutes for March 16, 2016, Continued:
b. Authorize the City Manager to Negotiate and Execute an Amendment to the Management?,
Agreement for the Alex Rorabaugh Recreation Center with the Ukiah Valley Cultural and
Recreation Center for a Month to Month Extension of the Agreement Until an Updated
Management Agreement Can Be Negotiated and Brought Forward to Council —
Community Services.
Presenters: Maya Simerson, Community Services Supervisor and Kerry Randall, Facilities
Administrator.
Public Comment: None.
Motion /Second: Crane /Brown to Authorize the City Manager to negotiate and execute an
Amendment to the Management Agreement for the Alex Rorabaugh Recreation Center with the
Ukiah Valley Cultural Center for a month to month extension of the agreement until an updated
management agreement can be negotiated and brought forward to Council for review. Motion
carried by the following roll call votes: AYES: Crane, Mulheren, Doble, Brown, and Scalmanini.
NOES: None. ABSENT: None. ABSTAIN: None.
c. Award Purchase of an Electric Service Truck; 2016 Ford F- 350 -XI Super Cab and Chassis
Only per Specification #E32805 with Scelzi Service Body to Towne Ford Sales, Redwood
City for the Electric Utility Department (EUD) in the Total Amount of $43,924.93 Including
Tax and Delivery Charges and Approve Corresponding Budget Amendment in the
Amount of $3,924.93 — Electric Utility Department.
Presenters: Mel Grandi, Electric Utility Director and Tim Santo, Interim Electric Supervisor.
Public Comment: None.
Motion /Second: Doble /Brown to award Purchase of an Electric 2016 Service Truck Per
Specification #E32805 with Custom Service Body to Towne Ford Sales for the Electric Utility
Department (EUD) in the Total Amount of $43,924.93 and Approve Corresponding Budget
Amendment in the Amount of $3,924.93. Motion carried by the following roll call votes: AYES:
Crane, Mulheren, Doble, Brown, and Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None.
d. Award Purchase of One New 2016 Ford F- 450 -XI Standard Cab with Custom Scelzi
Service Body to Towne Ford Sales In Redwood City for the Fleet Maintenance
Department in the Total Amount of $113,974.91 and Approve Corresponding Budget
Amendment in the Amount of $13,974.91 — Public Works.
Presenters: Jarod Thiele, Public Works Project Analyst and Dave Kirch, Senior Equipment
Mechanic.
Public Comment: None.
Motion /Second: Brown /Mulheren to award purchase of one new 2016 Ford service truck with
Scelzi custom service body to Towne Ford Sales for the Fleet Maintenance Department in the total
amount of $113,974.91 and corresponding budget amendment in the amount of $13,974.91.
Motion carried by the following roll call votes: AYES: Crane, Mulheren, Doble, Brown, and
Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None.
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City Council Minutes for March 16, 2016, Continued:
e. Award Purchase of One New 2016 Ford F- 350 -XI Standard Cab with Custom Scelzi
Service Body to Towne Ford Sales in Redwood City for the Water Treatment Plant in the
Total Amount of $45,943.17 and Approve Corresponding Budget Amendment in the
Amount of $943.17— Public Works.
Presenters: Jarod Thiele, Public Works Project Analyst and Dave Kirch, Senior Equipment
Mechanic.
Public Comment: None.
Motion /Second: Crane / Doble to award purchase of one new 2016 Ford service truck with custom
service body to Towne Ford Sales for the Water Treatment Plant in the total amount of $45,943.17
and corresponding budget amendment in the amount of $943.17. Motion carried by the following
roll call votes: AYES: Crane, Mulheren, Doble, Brown, and Scalmanini. NOES: None. ABSENT:
None. ABSTAIN: None.
RECESS 8:39 — 8:45 P.M.
14. CLOSED SESSION
a. Conference with Legal Counsel — Existing Litigation
(Cal. Gov't Code Section 54956.9(d)(1))
Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case
No. SCUK- CVPT -15 -66036
b. Conference with Legal Counsel — Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Mendocino County Superior
Court, Case No. SCUK- CVC -13 -63024
c. Conference with Legal Counsel — Existing Litigation
(Cal. Gov't Code Section 54956.9(d)(1))
Name of case: County of Mendocino v. Solid Waste System, Inc. et al., Mendocino County
Superior
Court, Case No. SCUK- CVG -11 -59459
d. Conference with Labor Negotiator
(Government Code Section 54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
No action was taken on Closed Session items.
15. ADJOURNMENT
There being no further business, the meeting adjourned at 9:50 p.m.
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Ashley Coc , Deputy City Clerk
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