HomeMy WebLinkAbout03232016 - packet CITY OF UKIAH
PLANNING COMMISSION AGENDA
March 23, 2016
6:00 P.M.
1. CALL TO ORDER 6:00 P.M. CITY COUNCIL CHAMBERS
UKIAH CIVIC CENTER, 300 SEMINARY AVENUE
2. ROLL CALL COMMISSIONERS WATT, HILLIKER,
CHRISTENSEN, SANDERS, CHAIR WHETZEL
3. PLEDGE OF ALLEGIANCE
4. APPROVAL OF MINUTES
The minutes from the February 24, 2016 meeting will be included for review and
approval at the March 23, 2016 meeting.
5. COMMENTS FROM AUDIENCE ON NON-AGENDA ITEMS
The Planning Commission welcomes input from the audience. In order for
everyone to be heard, please limit your comments to three (3) minutes per
person and not more than ten (10) minutes per subject. The Brown Act
regulations do not allow action to be taken on audience comments.
6. APPEAL PROCESS
All determinations of the Planning Commission regarding major discretionary
planning permits are final unless a written appeal, stating the reasons for the
appeal, is filed with the City Clerk within ten (10) days of the date the decision
was made. An interested party may appeal only if he or she appeared and
stated his or her position during the hearing on the decision from which the
appeal is taken. For items on this agenda, the appeal must be received by April
4, 2016 at 5:00 p.m.
7. SITE VISIT VERIFICATION
8. VERIFICATION OF NOTICE
9. PUBLIC PRESENTATION
Public Workshop: Alternative Fuels Readiness Project Presented by Juliette Bohn
of JPB Consulting.
10. PUBLIC HEARING
Americans with Disabilities Act Accommodations. Please be advised that the City needs to be notified 72 hours in advance of a
meeting if any specific accommodations or interpreter services are needed in order for you to attend.The City complies with
ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Please call (707)
463-6752 or(707)463-6207 to arrange accommodations.
A. The Sandbox Use Permit, 270 N. Pine Street (File No.: 1612-UP-PC).
Consideration and possible action on a request for approval of a Major Use
Permit to allow a Child Care Center at 270 N. Pine Street, APN 002-214-07.
11. PLANNING DIRECTOR'S REPORT
12. PLANNING COMMISSIONERS' REPORT
13. AD70URNMENT
Americans with Disabilities Act Accommodations. Please be advised that the City needs to be notified 72 hours in advance of a
meeting if any specific accommodations or interpreter services are needed in order for you to attend.The City complies with
ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Please call (707)
463-6752 or(707)463-6207 to arrange accommodations.
1 UKIAH PLANNING COMMISSION
2 February 24, 2016
3 Minutes
4
5 COMMISSIONERS PRESENT COMMISSIONERS ABSENT
6 Mike Whetzel, Chair Christopher Watt
7 Linda Sanders
8 Laura Christensen
9 Mark Hilliker
10
11 STAFF PRESENT OTHERS PRESENT
12 Kevin Thompson, Principal Planner Listed below, Respectively
13 Tim Eriksen, Director of Public Works/City Engineer
14 Rick Seanor, Deputy Director of Public Works
15 Cathy Elawadly, Recording Secretary
16
17 1. CALL TO ORDER
18 The regular meeting of the City of Ukiah Planning Commission was called to order by Chair Whetzel at
19 6:00 p.m. in the Council Chambers of the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, California.
20
21 2. ROLL CALL
22
23 3. PLEDGE OF ALLEGIANCE - Everyone cited.
24
25 4. APPROVAL OF MINUTES — The minutes from the January 13, 2016 and January 27, 2016
26 meetings are included for review and approval.
27
28 Commissioner Christensen made the following correction to the January 13, 2016 minutes:
29 • Page 3, line 40, strike the extra `that.'
30
31 M/S Sanders/Hilliker to approve January 13, 2016 minutes, as amended. Motion carried (4-0) with
32 Commissioner Watt absent.
33
34 Commissioner Sanders made the following correction to the January 27, 2016 minutes:
35 • Page 11, line 40, strike `proforma' and replace with `detail.'
36
37 M/S Sanders/Hilliker to approve January 27, 2016 minutes, as amended. Motion carried (3-0) with
38 Commissioner Watt absent and Commissioner Christensen abstaining.
39
40 5. COMMENTS FROM AUDIENCE ON NON-AGENDA ITEMS
41
42 6. APPEAL PROCESS
43
44 7. SITE VISIT VERIFICATION
45
46 8. VERIFICATION OF NOTICE-Confirmed by Staff.
47
48 9. PUBLIC WORKSHOP
49 9A. Public Review and Input on the Ukiah Bicycle and Pedestrian Master Plan.
50
51 Director of Public Works/City Engineer Eriksen:
52 • The intent of tonighYs workshop is to continue the effort of gathering public comments on the
53 Ukiah Bicycle and Pedestrian Master Plan. The Planning Commission conducted a public
MINUTES OF THE PLANNING COMMISSION February 24, 2016
Page 1
1 workshop at the regular January 27, 2016 Commission meeting and requested another workshop
2 be conducted for further review of this document.
3 • Advised of other City commissions/boards/committees that have reviewed and allowed for public
4 comments regarding the Bicycle and Pedestrian Master Plan.
5
6 Deputy Director of Public Works Seanor:
7 • Gave a PowerPoint presentation the contents of which have been included in the minutes as
8 attachment 1.
9 • Explained how the draft plan was more effectively publicized and readily made available for the
10 public to access for review and comment as specifically addressed in the staff's memorandum to
11 the Planning Commission, dated February 24, 2016.
12 • Talked about specific sections of the plan pertinent to:
13 ■ Existing Bicycle Facilities, page 19 of the plan.
14 There are existing bicycle facilities going north/south through town.
15 Showed the Class II Bicycle Lanes on Dora Street and how they interconnect with Grove
16 Avenue to Bush Street.
17 Demonstrated the location and routes of additional Class II Bicycle Lanes on Low Gap
18 Road extending from State Street to Ukiah High School; on Despina from High School
19 north to City limits; on Hasting Avenue from S. State Street to Commerce Drive; on
20 Gobbi Street from Oak Street to Oak Manor Drive, and on Orchard Avenue from Perkins
21 Street to Clara Avenue.
22 ■ Recommended Bicycle Facilities, page 51 of the plan.
23 Table 12 addresses Class I paths and the recommendations thereof; Class I bike facility
24 is a Caltrans designation and is physically a separate bicycle facility. The new pathway
25 constructed along the NWP Rail Trail is a Class I bike facility. A new Class I path was
26 constructed a few years ago in Oak Manor Park.
27 Table 13 addresses Class II bike lanes and the recommendations thereof. A Class II
28 bike facility is a striped bicycle lane with signage.
29 Proposed Bicycle Facilities, page 50 of the plan.
30 Explained the contents of the map. The City recently obtained funding to extend that
31 section of the Rail Trail south from Gobbi Street to Commerce Drive. There is a
32 proposed short section extending the Class II bike lanes on Gobbi Street to S. Dora
33 Street as well as other extensions of existing Class II bike lanes north on Orchard
34 Avenue to Brush Street and from Brush Street to State Street and south on Orchard
35 Avenue from Perkins Street to Gobbi Street. To construct the recommended Class II
36 bike facilities may require restrictive parking on one or both sides of a street.
37 ■ Recommended Pedestrian Facilities, page 69 of the plan.
38 Tables 22 and 23 represent recommended curb extensions and refuge islands for
39 certain streets to assist pedestrians become more visible to drivers and explained how
40 this would occur. The recommended refuge islands are similar to what was constructed
41 at the Rail Trail crossing on Gobbi Street and explained the purpose of this type of
42 facility and the benefit to pedestrians.
43 ■ Proposed Pedestrian Facilities, page 56 of the plan.
44 The corresponding map shows proposed pedestrian facilities and explained how to
45 interpret the map legend for the proposed pedestrian facilities in connection with the
46 existing structures and planned infrastructure.
47 • Orr Creek Greenway Feasibility Study, page 96 of the plan.
48 Is a more detailed map concerning the Orr Creek Greenway Feasibility Study. What is
49 envisioned for this project is a pathway that would follow Orr Creek through Ukiah. If
50 project is funded, the City would need to seek approval from Caltrans for utilization of the
51 Orr Creek box culvert crossing during the dry season. There are a few existing sections
52 where this path is in use from North Oak Street to Bush Street. There is also a section of
53 the path that extends from Orchard Avenue that follows along the south side of the
54 creek. There are also trails that follow along the Pomolita Middle School fields.
55 ■ Farmers Market Tabling of Comments, page 106 of the plan.
MINUTES OF THE PLANNING COMMISSION February 24, 2016
Page 2
1 The aforementioned tabling is an example of some outreach that was done for the plan
2 where consultants sought public input at the Downtown Farmers Market regarding the
3 Bicycle and Pedestrian Master Plan.
4 ■ Farmers Market Tabling Map and Comments, page 110 of the plan.
5 The aforementioned tabling map represents public written comments from people at the
6 Downtown Farmers Market marking areas of concern on the map.
7 ■ Appendix B. Community Survey Results, page 111 of the plan.
8 There were a number of questions asked relative to the community survey to get people
9 to provide some thoughts on bicycling and pedestrian activities in Ukiah.
10 • Welcomes questions/inpuUcomments from the Planning Commission and public.
11
12 Commissioner Sanders:
13 • Thanked the Public Works Department for increasing public outreach of the plan and making sure
14 the plan was more readily available to people.
15 • Appreciates the PowerPoint presentation.
16 • Asked if staff was able to determine the estimated cost of the Orr Creek Greenway Feasibility
17 Study?
18 • Related to the comments/questions that have been received regarding the plan primarily at the
19 January 27, 2016 Planning Commission meeting workshop and other Commission meetings,
20 asked about the response process to the public? It may be Walk Bike Mendocino or other
21 consultants can be contracted to respond to the comments/questions raised by the public,
22 commissions and/or other interested persons/parties concerning the draft Bicycle and Pedestrian
23 Master Plan.
24
25 Commissioner Christensen:
26 • Referred to page 110 of the plan (Farmers Market tabling Map and Comments) and asked if
27 these questions/comments are listed somewhere?
28
29 Deputy Director of Public Works Seanor:
30 • The information regarding the cost of the Orr Creek Greenway Feasibility Study was not provided
31 by the consultant and has no knowledge of the estimated cost at this time.
32 • The consultants will likely answer questions/respond to comments that Public Works staff is not
33 able to answer and/or address. Is of the opinion the process of how questions and comments are
34 to be responded to would be a question posed to City Council. The contract with the Bicycle and
35 Pedestrian Master Plan consultants has finished. An amendment to the contract would be
36 necessary to include any of the recent questions/comments and responses thereof. Additional
37 funding would be necessary to respond to these questions.
38 • Appendix A on pages 106-109 of the plan lists comments taken from persons at the Farmers
39 Market
40
41 Neil Davis, Walk Bike Mendocino:
42 • Participated as a consultant for certain components of the plan. One of his primary
43 responsibilities was to work on obtaining public comments.
44 • Is of the opinion every one of the comments that was received is listed in the appendix of the
45 plan. The comments were categorized to distinguish whether or not the comments pertain to
46 bicyclists or pedestrians and a determination made whether the comment was related to safety,
47 education, etc.
48 • The post-it notes represented on page 110 of the plan were individual comments that were
49 transferred and summarized on a spreadsheet.
50 • There is no funding available at this time to pay a consultant to respond to the
51 questions/comments concerning the draft plan. Walk Bike Mendocino has been considering how
52 to best pay attention to what people are saying about the plan. By categorizing the comments
53 helped to understand the `topics' people are concerned about with regard to the plan for City
54 Public Works staff to evaluate.
55
MINUTES OF THE PLANNING COMMISSION February 24, 2016
Page 3
1 PUBLIC HEARING OPENED: 6:23 p.m.
2
3 Neil Davis:
4 • Was involved in the process of formulating the Bicycle and Pedestrian Master Plan and is of the
5 opinion `the bones' of the plan are solid.
6 • City staff has done a good job of getting the `big picture' material that is necessary into the plan.
7 • While he would like to see some things changed in the plan, basically, the plan is a good starting
8 point.
9 • Is of the opinion the plan lacks measurable outcomes.
10 • Supports revisiting the plan annually to determine the progress being made since the plan was
11 initially written in 1999. Would like to make certain updates are made such that it does not
12 become another 16 or 17 years before the plan is again revisited. Making progress with regard to
13 completing projects is important and if no progress is being made need to consider what can be
14 done differently.
15 • Essentially City staff has identified five major projects that will require funding.
16 • There is a lot of `little stuff' too that needs to be done and/or can be done in the way of smaller
17 projects.
18 • Recommends adding a sixth category that lists smaller projects that are more achievable in
19 addition to the five big projects that have been targeted. Big projects cost a lot of money and take
20 a lot of time. Is of the opinion there is a lot of`little stuff'that can be done in a short period of time.
21 Doing smaller projects appears to be a good goal.
22 • It is likely the plan does not address social equity in a way that it should. This issue has become
23 more and more apparent in bike and pedestrian advocacy circles in the last six months to a year.
24 As such, the focus is often on downtown areas without necessarily thinking about the challenges
25 certain people have that are walking/biking because they cannot afford a car. One point made in
26 the plan makes the comment that some of the best walking opportunities are in the Downtown
27 area and finds this comment to be a very social, cultural and economic focused statement. There
28 are more effective ways to address how social, cultural and economic groups fit into the plan.
29 • Is of the opinion the goals set forth in the plan are too weak. For example, the plan presently
30 states that in 15 years we want to double the number of people walking. Right now 3% of people
31 are walking so saying that we want to increase this number to 7% is a fairly `weak goal.' The
32 goals in bike and pedestrian plans from Portland Oregon and San Luis Obispo state that in the
33 next fifteen years 50% of their people will be walking, biking or taking public transportation.Would
34 like Ukiah's Bicycle and Pedestrian Plan to reflect a much higher number of persons
35 walking/bicycling in the next 15 year than what the current goal suggests.
36 • Related to the Orr Creek Greenway Feasibility Study would like to see the word `feasibility' taken
37 out. Acknowledged while we need feasibility studies for certain projects is of the opinion a
38 feasibility study for the Orr Creek Greenway project might not be the best approach to getting the
39 project to move forward since this project has been talked about for some time and no
40 improvements have been made. Also, expressed concern that a feasibility study for Orr Creek
41 Greenway project would be very costly where no study would likely be done such that the project
42 never moves forward. Whereas, breaking the project down into smaller components would likely
43 find that some parts of the project are doable and why not start a plan to this effect. Understands
44 may be the issue is one of semantics in that there is a difference between the concept of a plan
45 and a feasibility study. A feasibility study makes it sound like we are trying to decide whether the
46 project is possible or not. Is of the opinion there are parts of the aforementioned project that are
47 very possible where we do not want to see the project not move forward because we talking
48 about whether the project is doable or not. Would like for the Orr Creek Greenway project to be
49 categorized into four different sections in terms of looking at what is doable and what needs to be
50 done to make it doable. Breaking the project down into components would allow for a better
51 chance that something will get done and that progress is being made.
52 • A more achievable goal that may not be addressed in the plan is to have bike routes marked. The
53 City could designate bike and pedestrian routes by naming them Route 1, 2, 3, etc., and show
54 such routes on a map so a person can figure out the best way to bike or walk from one
55 designation to another.
MINUTES OF THE PLANNING COMMISSION February 24, 2016
Page 4
1 Chair Whetzel:
2 • Asked if there is a list of smaller projects.
3
4 Neil Davis:
5 • While the plan talks about many projects, there is essentially no list that specifically talks about
6 smaller projects that could be done and this would be one of the benefits of revisiting the plan
7 annually. We could approve the plan now as presently written and come back in a year to review
8 measureable goals in an effort to keep the process of moving projects forward. During this
9 process, we can establish a list of smaller goal/short term goals that are essentially
10 achievable/doable.
11
12 Jennifer Riddell:
13 • Acknowledged the comments made by Neil Davis.
14 • Asked about the possibility of creating incentives to encourage biking by installing bike parking in
15 front of businesses. It may be the City could purchase bike racks and install them in front of
16 businesses where feasible.
17 • Provide for a simple paint infrastructure to help drivers be aware of where bikes are moving.
18 When in an intersection, it is easy for a driver not to know where to look for a pedestrian or
19 bicyclist. Sometimes paint is the most cost effective way to go.
20 • Encourage City staff to walk and bike because staff would then be more aware of what is trying to
21 be accomplished.
22 • It is important to promote safe driving and bicycling. One of the reasons the City of Davis gets
23 platinum ratings from the American Bicycle Association is that the police officers actually ticket for
24 unsafe bicycling. When people are out biking at night without lights police not only ticket people
25 but give out bike lights which is the equivalent to the cost of a ticket. Simple things done to
26 enhance the safety of bicyclists are important by reminding them they have to ride safely.
27 • Investigating authentic road diets is already on the agenda for the conversions of wide roads to
28 roads with bike lanes but recommends looking at conversions of infrequently used parking areas
29 and/or street parking and cited some areas in the community that could potentially be converted
30 to bike lanes.
31 • Supports the concept of doing simple projects that can be completed for a small amount of
32 money and this would be a way to create some of those measurable outcomes and revisit the
33 plan next year to see the progress.
34
35 Bruni Kobbe:
36 • Thanked City staff for bringing the Ukiah Bicycle and Pedestrian Master Plan back for further
37 review and comment.
38 • Presented the Commission with her comments as well as those of Pinky Kushner and Friends of
39 Gibson Creek that are incorporated in the minutes as attachment 2. With the proposed new
40 Courthouse site sees this as the opportunity to make Ukiah more pedestrian and bicycle friendly.
41 Related to the proposed street extensions for the new Courthouse site from Hospital Drive and
42 from E. Clay Street referenced the comments in attachment 2 and corresponding map (Figure 4:
43 Proposed Bikeway System) from the 1999 Ukiah Bicycle and Pedestrian Master Plan and would
44 like consideration given concerning these extensions to provide for bike/pedestrian facilities and
45 emphasized the importance of Ukiah becoming more pedestrian and bicycle friendly
46 • Further elaborated on the comments made in attachment 2 as it relates to the plan with regard to
47 the proposed new Courthouse project, proposed street extensions, other projects and/or other
48 potential project opportunities concerning ways the City could provide for foot/bike paths to
49 accommodate pedestrians/bicyclists in areas without putting `cars first.'
50 • Supports further review of the proposed street extensions for the new Courthouse project from
51 Hospital Drive and from E. Clay Street.
52 • The proposed plan is a good start to improve safety for pedestrians and bicyclists on existing
53 streets and provide for better connections to schools and parks and asked that thought be given
54 primarily to accommodate pedestrians and bicyclists with regard to the construction of additional
MINUTES OF THE PLANNING COMMISSION February 24, 2016
Page 5
1 streets for the Courthouse project as opposed to focusing on cars in an effort to make/promote
2 Ukiah a truly walkable city and emphasized the importance of`doing it righY this time.
3 • Is asking the Planning Commission to consider the comments in attachment 2 and requests these
4 comments are included in the plan and not in an appendix format where they can be easily
5 forgotten.
6 • Is of the opinion there are likely other changes people have made that are worthwhile to be
7 included in the plan.
8 • Related to the planned street extensions from Clay Street and Hospital Drive into the future
9 Courthouse project requests that the need for bike/pedestrian facilities in an effort to get people
10 out of their cars be included in any further Courthouse planning. Is hopeful the Planning
11 Commission participates in the early stages of the Courthouse project and understands the
12 importance that if new roads are necessary for this project that the plan in this regard should
13 include the need for pedestrian/bike facilities.
14
15 Chair Whetzel:
16 • Does not know how much inpuUdiscretionary review and/or involvement the Planning
17 Commission will have since the Courthouse project is a County and State project.
18
19 Bruni Kobbe:
20 • Related to the street extensions, the City likely has the plans for this. Would like to hear how
21 much input the City has with regard to seeing that bike/pedestrian facilities are part of the
22 Courthouse project. It is important to participate early on in the project and emphasized the
23 importance of being proactive to get what we want to see happen. There is a lot that can be done
24 and more than what one might think. We do not want to wait 10 to 15 years for something to
25 happen. Is asking everyone to `just try' to make things happen with regard to getting people out of
26 their cars and create a healthy environment for everyone.
27 • The Courthouse project is a big project and it is important to get in early on the planning process.
28 Asked that people not get discouraged because of the potential lack of funding or that the State is
29 in control of the project.
30
31 Scott Cratty:
32 • Has read the Ukiah Bike and Pedestrian Master Plan and finds there are `a lot of great things' in
33 the document. Appreciates the work that has gone into formulating the plan.
34 • Views the document as more of a `story' than a plan. Not much progress has been made in terms
35 of bicycling and walking since the plan was written in 1999. While `a lot of great projects are
36 mentioned' nothing is said about who is going to do them or when it is going to happen. There is
37 nothing in the plan that creates any momentum or mention that City staff will prioritize projects.
38 The document is essentially a description but not really `a plan' that states how, when and who
39 will get projects done.
40 • The plan talks about City streets and noted tomorrow night a public discussion will be held about
41 the streets and their condition. Supports the plan help turn the streets discussion into a
42 discussion about City transportation with regard to biking, walking and roads. Would like the
43 discussion to be about how we can maximize our efforts to improve our transportation
44 system/network and that essentially directs people to look at all transportation modes.
45 • It would be great if this was a plan that said in the future when the City is looking at infrastructure
46 improvements it will ensure that consideration is given to biking/walking and roads in an equal
47 way so that as time progresses a place is created is to effectively navigate around in, no matter
48 the income level.
49 • Would like the plan to reflect how and when projects will realistically get done such that Ukiah will
50 blossom into a friendly walk/bike community.
51
52 Mike Cannon:
53 • Is a Ukiah resident.
54 • Is pleased to see Ukiah has a bike and pedestrian master plan.
MINUTES OF THE PLANNING COMMISSION February 24, 2016
Page 6
1 • Related to the 3% statistic of people currently walking and the anticipated goal for walkability to
2 increase to 6% is of the opinion that if nothing is done at all, we would pass the 6% because the
3 trend nationally is in this direction. Finds this to be an unrealistic statistic. Cities that had 1% of
4 people just bicycling 15 years ago now have over 5% of people bicycling.
5 • Related to the national trend, some people are foregoing purchasing a car even for people who
6 can afford a car to bike/walk. This is a new trend that was not part of past generations. Also,
7 couples are purchasing one car instead of two before they want to bike or walk.
8 • In Europe 30% of the people commute on bicycles in many towns and cities. While the US is a
9 long way from this percentage is the opinion this country is headed in the direction of Europe.
10 • The towns/cities that have put up a real effort to promote/encourage bike/walk have seen a lot of
11 positive growth because people want to live in such town/cities. Towns/cities that
12 accommodate/promote bicycling and walking have a decrease in traffic on city streets.
13 • Agrees with other public members that there are `smaller projects' that are likely doable to
14 improve bikeability/walkability. Supports City staff continues to find funding opportunities for the
15 larger projects and do some things that can make an immediate difference in the short term.
16 • Supports naming a larger project that is doable after the late Doug Rosoff who died in a tragic
17 bicycle accident involving a vehicle. It is important for Ukiah to have appropriate bike/pedestrian
18 infrastructure for safety purposes.
19
20 Tom Zimlich, Advisory member for Walk/Bike Mendocino:
21 • Toured with City Public Works/Planning staff to review existing infrastructure as it relates to
22 bicyclists and pedestrians from a safety standpoint.
23 • Has worked with the San Francisco Bicycle Coalition and Silicon Valley Bicycle Coalition in an
24 effort to attain the same goals that Portland Oregon is trying to achieve of 25% to 30% bikeability.
25 • Surveys and studies indicate bike lanes and sign posts are very important elements to
26 maintain/sustain a safe and accommodating bikeable community. When working in the Silicon
27 Valley noted this area had many bike lanes but had no networking system in place. Silicon Valley
28 now has a networking system and this has made a huge difference.
29 • If a person wanted to ride his/her bike from the west side of Ukiah to Airport Park Boulevard finds
30 there is a wonderful bike lane on Dora Street and after turning left on Washington Avenue there
31 are no bike lanes, but when a person gets to the intersection of State Street and Washington
32 Avenue and crosses State Street there is a nice bike lane on Hastings Avenue. If a person
33 continues down Hastings Avenue to the stop sign and turns left on Commerce Drive, there is no
34 bike lane on this street. A beneficial approach may be to install a `sharrow' on Commerce Drive
35 where bicycles are allowed to share the travel lane with motorists along with some `sign posts.'
36 As such, we would have a bike route from the west side of town to Airport Park Boulevard.
37 • To address social-economic inequality, he rides his bike throughout Ukiah as his primary mode of
38 transportation and sees all kinds of people those that can afford nice bikes and those that
39 cannot. If the City had sufficient bike/pedestrian infrastructure in place where people are able to
40 get from point A to point B in a safe manner as well as begin a networking bike/pedestrian
41 system, this would be very beneficial to the community.
42 • Met with City Public Works staff about the bulb-out at the Fairgrounds and staff agreed to amend
43 the plan. Cited a `very bad' bulb-out scenario location in the County exists in front of Grace
44 Hudson School where the bulb-out comes so far out into the road that it forces bicyclists into the
45 road.
46 • Is fine with bulb-outs provided they do not go too far into the roadway. Related to the bulb-out at
47 Anton Stadium, if there was more traffic on Park Boulevard this would be a dangerous situation
48 because the bulb-out extends too far out into the road.
49
50 John Johns:
51 • Is a bike enthusiast.
52 • The idea of bulb-outs is a good concept.
53 • Cited the bulb-out on Hospital Drive as also too far out in the road and explained how the problem
54 can be corrected.
MINUTES OF THE PLANNING COMMISSION February 24, 2016
Page 7
1 • Has observed that bicyclists do not always follow the rules of the road/traffic laws when biking
2 and often ride through stop signs without stopping. Supports implementing some type of ticketing
3 program for those persons that violate the rules of the road when biking. Would like to see
4 signage on some of the bike routes to encourage people to abide by traffic laws and stop at stop
5 signs. It may be that educating bicyclists about traffic laws when biking is necessary for safety
6 reasons.
7
8 Commissioner Sanders:
9 • The public has made several requests about the plan and would like the other Commissioners to
10 respond in this regard.
11
12 Commissioner Hilliker:
13 • Was absent for the first Bicycle and Pedestrian Master Plan workshop but was able to watch it on
14 television.
15 • Related to the comment about prioritizing smaller projects that are doable asked if the Orr Creek
16 Greenway project is considered one of those projects?
17
18 Neil Davis:
19 • Supports the Orr Creek Greenway project be done in segments so that the project does move
20 forward.
21 • Acknowledged there are projects that can be done immediately and it would be beneficial to
22 prioritize them and cited a few examples of projects that are immediately doable such as putting
23 up signage to better assist pedestrian/bicyclists, designating bike routes, etc. It may also be that
24 construction of Individual bulb-outs, changing/adding signage for stop signs and the like are
25 examples of projects that are immediately doable.
26
27 Chair Whetzel:
28 • Asked about the concept of enforcing traffic laws for bicyclists.
29 • Requested clarification that development of the new Courthouse is the responsibility of the
30 County and State and while the City may have some development input, the project with regard
31 to design and financial obligation likely remains with the State and County.
32 • There is a pocket park located in the vicinity of the proposed new Courthouse site and asked how
33 the State will address this? Would the State be open to having a small park in front of the
34 Courthouse?
35
36 Jennifer Riddell:
37 • When looking at cities/towns that are very successful at incorporating cycling/walking into their
38 transportation plans noted one of things that is being done is creating policy with their respective
39 police departments where the police enforce traffic laws with bicyclists usually with much smaller
40 fines. Law enforcement officers often do not want to ticket someone on a bicycle with the same
41 fines as they would for vehicles because the consequences and associated costs are so high. By
42 setting up smaller fines and smaller consequences for persons on bicycles police are more likely
43 to enforce those laws. It could be that cyclists get off with just a warning for violating the law
44 depending on the nature of the violation and how many times an individual breaks the law.
45 Acknowledged that while bicyclists can be part of the problem educating people about the law by
46 issuing warnings, setting up smaller fines and talking to people about safe cycling is a good way
47 to reduce the number of violations that occur. The intent with the aforementioned policy is not to
48 punish people for violating the law but rather educate and help them learn about proper/safe
49 cycling. Cited an example about a city that helps cyclists where police officers give out night lights
50 for persons to purchase that are cycling at night without lights and this cost is essentially the
51 equivalent of a small fine so that the police department can be paid back for the cost of the light
52 and people do not have to take the time to go to a store to purchase a light for their bike.
53
54 Neil Davis:
MINUTES OF THE PLANNING COMMISSION February 24, 2016
Page 8
1 • If the County and State are independently doing the Courthouse project where and when would
2 we be able to hear about the development plan so the community can have some control over the
3 project?
4
5 Deputy Director of Public Works Seanor:
6 • The State is very interested in having the building located on a certain portion of the property and
7 this ties in with the City's concern for other possible developments on the site as well.
8
9 Director of Public Works/City Engineer Eriksen:
10 • The State would not choose a site that has no vehicle access.
11 • The pocket park will remain. The location to the entrance to the Courthouse property will be the
12 extension of the centerline of Hospital Drive.
13 • Does not know where the corresponding crossing of Gibson Creek will be physically located to
14 get to the Courthouse property or whether it will be a bridge or a box culvert. While it is more cost
15 effective to implement a box culvert, it is unlikely that the Friends of Gibson would support this
16 approach. Acknowledged a bridge would actually enhance Gibson Creek entirely.
17
18 Commissioner Sanders:
19 • Related to the development plans believes there is a design concept that has been formulated.
20 • Asked whether the infrastructure for the roads to accommodate the Courthouse site involves City
21 resources or is it the responsibility of the State?
22
23 Bruni Kobbe:
24 • Referred to the 2014 site plans for the Courthouse project that show the location and
25 configuration of the associated roads that will be used for the project and asked who the
26 developer is for the project?
27
28 Director of Public Works/City Engineer Eriksen:
29 • At some point the City will likely have some discretionary review of the proposed project in the
30 way of a major site development permit. It may be the State will say, `it is a State project and we
31 make the development decisions.' However, it is conceivable the State will want to go through
32 some sort of discretionary review process and this is the time and/or opportunity for the public to
33 provide input.
34 • The developer is responsible for the cost of the road infrastructure. The City has no financial
35 obligation in this regard other than to maintain the roads.
36 • The developer is Guillon Inc. This construction company is based in Chico, California and has
37 done other developments in the community.
38
39 Bruni Kobbe:
40 • If Guillon Inc. is responsible for the site work asked who is responsible for the design of the
41 roads?
42 • Asked whether the City sold the property on the east side of the railroad tracks.
43 • Asked about the City's involvement in the area where the proposed new Courthouse is located.
44 The reason for asking about the City's involvement is to understand how we `best manage' what
45 goes on in Ukiah.
46 • Requested clarification with no financial investment the City has no say in how the site and/or
47 building is designed.
48
49 Director of Public Works/City Engineer Eriksen:
50 • Guillon Inc. will contract with Rau and Associates, Inc. to design the roads.
51 • The parcel on the east side of the railroad tracks is owned by the NCRA and not by the City.
52 • The City has no ownership of any property in the area where the new Courthouse is proposed.
53 The City's involvemenUrole in the development process is to make certain 1) the Courthouse
54 stays somewhere near the downtown and 2) the subject parcel is `de-blighted' such that the City
55 has no financial interest.
MINUTES OF THE PLANNING COMMISSION February 24, 2016
Page 9
1 • The hope is that the design is `something we can live with.'
2
3 Commissioner Hilliker:
4 • Related to the public request to create a list to do simple and/or smaller projects that are doable
5 asked about the possibility of doing some of the smaller projects such as making signs more
6 visible for bike routes and vehicles, etc., as a starting point.
7
8 Director of Public Works/City Engineer Eriksen:
9 • Confirmed making a list to do smaller projects is a good approach.
10
11 Susan Knopf:
12 • Asked that bicycle signage not be placed on sidewalks.
13
14 Commissioner Christensen:
15 • Asked about how the information being formulated regarding the plan will be processed and what
16 kind of action will be taken.
17 • Sometimes the public has the perception government `just talks about a lot of things' that never
18 really get accomplished. Appreciates the projects that have been completed.
19 • It is important government understands what people who use bicycle and pedestrian facilities
20 want so that funding can be pursued in order to complete a particular project.
21 • Supports the concept of adding another category to address smaller doable projects that can be
22 completed prior to seeking grant funding for the larger projects.
23 • Does not bike often and when doing so likes to feel safe and supports improving bike facilities on
24 a small scale, such as adding new signage for the purpose of designating bike routes for
25 bicyclists and drivers of vehicles. Supports making improvement to pedestrian facilities.
26 • Would also like a larger project to be named after poug Rosoff.
27 • Asked if the City has standards for bulb-outs. Is it possible to make bulb-outs bicycle friendly by
28 adding a ramp or does this defeat the purpose of a bulb-out that is intended to benefit the
29 pedestrian?
30 • If there were to be changes made in the way bicyclists are ticketed and/or traffic law enforcement
31 changes where would this program start?
32
33 Deputy Director of Public Works Seanor:
34 • The action that will be taken is at some point a final plan will be approved that will include input
35 and direction from City Council.
36 • Related to public input regarding the plan, City Council approval is necessary to extend the
37 consultanYs contract to do a plan amendment.
38 • The primary objective for having a plan in place is to assist with obtaining funding for various
39 projects. We have already used the plan to obtain funding for the next phase of the Rail Trail
40 project.
41 • Related to the projects that have been completed since the development of the 1999 plan takes
42 `exception' to the comment the plan represents a `story' rather than a working document. Since
43 the 1999 plan was adopted The City has added bike lanes on Gobbi Street from Orchard Avenue
44 to Oak Manor Drive. The City built a nice bike trail in Oak Manor Park that ties in with the existing
45 pedestrian bridge across Gibson Creek in that area that ultimately leads to the pedestrian
46 overcrossing on Highway 101. The City just recently completed the NWP Rail Trail from Gobbi
47 Street to Clara Avenue. In addition, the City constructed a sidewalk along the street frontage at
48 the Fairgrounds and sidewalk improvements along the street frontage at Yokayo Elementary
49 School and Mendocino Drive. The City has also built a number of ADA ramps throughout the City.
50 Explained the funding process for the NWP Rail Trail project.
51 • The City does not have standard plans for bulb-outs so to speak, but generally bulb-outs do
52 extend out from the curb line out to the edge of the travel lane. Bulb-outs are specifically
53 designed for the individual streets so as to meet grade differential requirements.
54
55 Director of Public Works/Civil Engineer Eriksen:
MINUTES OF THE PLANNING COMMISSION February 24, 2016
Page 10
1 • The intent of bulb-outs is to get the pedestrians as far out into the roadway as possible and still
2 be safe.
3 • Acknowledged possibly adding a ramp to a bulb-out to accommodate bicyclists would not
4 necessarily defeat the purpose of a bulb-out and is of the opinion such a ramp would not likely be
5 used. The other problem is if Ukiah does become a major walk/bike community do not want to
6 mix bicycle and pedestrian facilities for safety reasons. As such, a pedestrian accessing a bulb-
7 out could be hit by a bicycle.
8 • Bicycles are considered as `vehicles' and therefore, subject to the authority of the California
9 Vehicle Code and does not know if changing fines and/or the like is possible.
10
11 Lisa Gosselin:
12 • Is disabled and rides a recumbent trike that has a five-foot turning radius and finds the bike lanes
13 too narrow to accommodate her vehicle type. Is concerned that other senior citizens may
14 experience the same problem. A recumbent trike is about the same width as a double stroller.
15 Needs to be able to access all bike/pedestrian facilities.
16 • Would like to see bike/pedestrian networking systems linked/connected to other communities,
17 such as Potter Valley, etc.
18
19 Andrea Davis:
20 • Asked how the plan overlaps with safe routes to school plan?
21 • Acknowledged obstacles do exist in the sidewalk and noted part of the problem is overgrown
22 vegetation that extends into the public right-of-way. Would like to see the condition of sidewalks
23 improved for safety and access purposes.
24
25 Commissioner Sanders:
26 • Related to the comment that goals in the plan are not `ambitious' and lack measurable outcomes
27 finds this to be `pretty significant.'
28 • The comment the plan needs another category to support smaller more doable projects seems
29 reasonable.
30 • Related to the matter of connectivity with the existing paths where there are currently no bike
31 paths asked if this requires Caltrans involvement on City streets?
32 • For persons interested in the discussion about the condition of City streets tomorrow night will the
33 bicycle and pedestrian master plan be included in the discussion? What is the program schedule
34 for streets in terms of strategic planning? Will the workshop include a funding discussion for
35 improvements to City streets?
36 • Related to the request to lose the `feasibility' component of the Orr Creek Greenway Feasibility
37 Study project that is looked at being done in phases/sections finds this to be an effective to frame
38 the future plans for implementing the pathway and is hopeful consideration will be given to
39 looking at the Orr Creek Greenway project from this perspective.
40 • Appreciates Walk Bike Mendocino took public comments at the Farmers Market and incorporated
41 them in the proposed plan, noting that some of the questions were answered. Has no knowledge
42 if the City would support further effort in this regard. Is hopeful there is support from the City to
43 continue getting input from Walk Bike Mendocino.
44 • Inquired who designs the bulb-outs?
45 • Asked how many City employees ride bikes to work?
46 • Asked if City staff can respond to any of the points made in the letter from Bruni Kobbe, Pinky
47 Kushner and Friends of Gibson Creek in attachment 2 of the minutes particularly with regard to
48 the proposed Courthouse project and possibility incorporate the points made and corresponding
49 responses into the final master plan.
50
51 Neil Davis:
52 • Related to the Orr Creek Greenway project has concern if a feasibility study is pursued for this
53 project that this might inhibit construction of the trail, particularly in the section by the Wagenseller
54 Neighborhood. Is of the opinion that pursuing a feasibility study would prevent the project from
55 progressing with doing smaller components of the project that are workable. The argument with
MINUTES OF THE PLANNING COMMISSION February 24, 2016
Page 11
1 pursuing a feasibility study is to seek funding from MCOG and questions if funding is even
2 obtainable.
3 • Would like to see staff review the plan annually or in a couple of years to see how projects are
4 progressing with the potential of adding addendums and/or updates as necessary.
5 • What we have in the way of a Bicycle and Pedestrian Master Plan is `terrible'. At the rate we are
6 going we will never get the necessary infrastructure in place. Sometimes pedestrians and
7 bicyclists become frustrated with the desire to get things done to improve existing infrastructure
8 and provide for new and better infrastructure and cited the condition of sidewalks in our
9 community as an example of infrastructure that badly needs improvement. Is of the opinion bike
10 and pedestrian persons are essentially `second class citizens' because the necessary
11 infrastructure is simply not there. The money is not there. Right now the State of California has
12 budgeted 120 million dollars in grant money for projects and noted there were 800 million dollars
13 in projects last year that were unfunded. At the rate we are progressing with projects identified in
14 the plan we are not even close to meeting any of the goals and this is why pedestrians and
15 bicyclists are frustrated. Some projects have been on the books for years and never move
16 forward for lack of funding and/or for some other reason. Is making the aforementioned
17 comments because they need to put out there. It is not `okay' that the necessary infrastructure is
18 not in place. We do not do ourselves a service by pretending the infrastructure is excellent when
19 it is not.
20
21 Commissioner Christensen:
22 • If there were to be an annual review of the plan, is of the opinion the review would have to be
23 specific about what we are asking for and asked Neil Davis to comment in this regard.
24
25 Deputy Director of Public Works Seanor:
26 • The consultants did consider safe routes to school when preparing the plan and cited an example
27 of a project proposed at Gobbi Street and Dora Street at Yokayo School in this regard.
28
29 Public of Works Director/City Engineer Eriksen:
30 • Caltrans is not involved with the operation of City streets so issue with standards is something the
31 City must address.
32 • Related to the series of workshops pertinent to utilities and waste water, etc., the focus of the
33 street workshop tomorrow night is about the `health' of the City streets and is not about ways to
34 improve bike/pedestrian facilities. Would like to have a workshop that specifically addresses bike
35 and pedestrian facilities.
36 • Acknowledged at tomorrow nighYs street workshop some funding options will be presented on
37 how improvements/repairs to City streets are paid for.
38 • Related to the Orr Creek Greenway project and the idea of doing `small pieces' of the project
39 supports the concept of leaving the project as a feasibility study in order to be eligible for MCOG
40 transportation planning funding.
41 • There is really no set standards for `bulb-outs because all bulb-outs are different. City Public
42 Works staff together with input from civil engineers Rau and Associates essentially determine the
43 design of a prospective bulb-out.
44 • Has no knowledge about other City administrative staff, but noted three City engineers ride their
45 bikes to work.
46 • Would defer public comments in attachment 2 including possible corresponding responses
47 thereof to City Council.
48 • Has concern with potential annual plan updates in that this might affect the original integrity of the
49 plan. However, if it becomes important enough to the community to review the plan annually in
50 order to formulate some kind of ineasurable goals and outcomes, it should be a scheduled
51 process.
52
53 Neil Davis:
54 • Related to having an annual review of the plan would like to see documented measurable goals.
55 For instance, having a discussion about how many miles of sidewalks does the City have and in
MINUTES OF THE PLANNING COMMISSION February 24, 2016
Page 12
1 what way have they been improved. Complaints from pedestrians talk about how many
2 obstructions exist in City sidewalks making it difficult to navigate. The kinds of discussions that
3 would likely occur at an annual review of the plan would be: 1) Has the City removed any of the
4 sidewalk obstructions? 2) How many gaps are there in the sidewalks? If so, how many gaps
5 have been closed?The plan indicates there are many gaps in City sidewalks 3) How many miles
6 of bike lanes does the City have? 4) Have any new bulb-outs been installed in City streets? If
7 so, how many?
8 • It may be the plan should be approved as it is if we can come back in a year and do some review
9 of accomplishments and talk about future measureable goals and make suggestions about what
10 we can do. This is the reason for his interest in pursuing an addendum to the plan. What we do
11 not want is for the plan to go for 20 plus years without an update. We need to have a plan that
12 we can work from and a plan that has goals established that are doable and attach a timeframe
13 to. Would recommend formulating a list of doable projects that can be done immediately in
14 addition to the long range goals that have been identified and documented in the plan.
15 • He was contracted to do work on specific portions of the plan and if he had to do this again
16 would look at bike and pedestrian master plans from other cities to get an idea what other cities
17 are doing and how successful these particular plans are. He did not look at other plans and
18 wishes he had for Ukiah's plan. The process does not have to be overly onerous. It may be
19 review of the plan can be bi-annually rather than annually.
20
21 Andrea Davis:
22 • Acknowledged there is more work to do on the plan.
23 • While more work is needed, much has been accomplished in the last three years with the NWP
24 Rail Trail and Oak Manor Trail.
25 • We are on a `roll' with regard to getting projects done and supports keeping up the good work.
26
27 Commissioner Hilliker:
28 • Related to median islands, has concern that fire fighters/emergency responders cannot drive past
29 the refuge island that was recently installed on E. Gobbi when traffic is stacked up.
30
31 John Johns:
32 • Supports bike parking be covered.
33 • Would like to see lockers for bikes for employees.
34 • Would like to see a bike rack by the dumpster at Mendo-Lake Credit Union on School Street.
35
36 Quintin Roland:
37 • Is a resident of Ukiah.
38 • Lived in Europe for six years and is experienced with riding a bike through roundabouts.
39 • Cited Carmel, Indiana as a US City that is bicycle-friendly and has 90 roundabouts. As such, has
40 been in the processing of replacing all of their traffic lights in favor of using roundabouts.
41 • Spoke highly in favor of roundabouts and noted they help reduce vehicle speed to
42 15—20 mph. Does not get `the fear' about the concept of roundabouts.
43 • Roundabouts are safer for bicyclists and pedestrians because they force drivers of vehicles to
44 lower their speeds.
45 • Recommends looking at the benefits of implementing roundabouts and cited
46 `roundaboutsUSA.com' as an educational source to look at.
47 • Explained the concept of providing for protected bike lanes where bike lanes are against the curb
48 and parallel parking is adjacent to the travel lane as shown in attachment 3 of the minutes.
49
50 Tom Zimlish:
51 • Bush Street and Low Gap Road is not the place for a roundabout.
52
53 There was a general discussion concerning the intent/benefit of roundabouts in terms of how they provide
54 safety to bicyclists and pedestrians, examples of which were discussed and how roundabouts create a
55 condition where vehicle traffic flows more smoothly and much slower. It was noted it would be too costly
MINUTES OF THE PLANNING COMMISSION February 24, 2016
Page 13
1 to install roundabouts in Ukiah because of the IayouUdesign of Ukiah streets and that the associated
2 infrastructure is already in place.
3
4 Neil Davis:
5 • Is of the opinion the matter of roundabouts should not be in the Bike and Pedestrian Master Plan.
6 • Having roundabouts in Ukiah would not work because of the layout of Ukiah and the existing
7 configuration of City streets.
8 • Does not support the installation of a roundabout at Bush Street and Low Gap Road.
9
10 Erich Sommer:
11 • Cited the City of Fort Bragg streetscape project by the middle school on Harrison Street as an
12 example of some wonderful work done having many features that enhanced the beauty of the city
13 and safety of its citizens.
14 • Recommended people visit Fort Bragg and look at the street improvements.
15
16 Chair Whetzel:
17 • Is hopeful staff can compile the public comments from the Bike and Pedestrian Master Plan
18 workshops with updates to the Planning Commission.
19 • Is of the opinion workshops are an effective way to discuss plans and make suggestions for
20 improvements to infrastructure.
21
22 Commissioner Sanders:
23 • Can support moving the plan to the next level if it can include measurable outcomes and a way to
24 bring forth some of the recommendations we have heard from the public annually or every two
25 years.
26
27 Chair Whetzel:
28 • Questions how the Commission would like to see public comments in the plan. Should the
29 comments be entered in the form of an amendment?
30
31 Commissioner Sanders:
32 • It may be the plan should be considered as an action item such that if the plan is adopted by City
33 Council that there is a process to incorporate public comment into the plan so that the plan does
34 not become `stale.' There is too much lacking in the plan for it to be adopted in its current form.
35 • Adoption or not is the decision of Council.
36 • Agrees with Walk Bike Mendocino the plan needs some measurable outcomes and recommends
37 the plan be reviewed annually or bi-annually. Further understands additional funding would be
38 necessary in order to create the final plan. Is hopeful the public comments regarding the plan are
39 incorporated into the final draft and should include measurable outcomes.
40 • If the comments are not to incorporated into the plan, then the plan needs to be reviewed
41 annually or bi-annually so we can start seeing some of the smaller, more simplified and doable
42 projects completed in our lifetime.
43
44 Staff confirmed the Commission meeting tonight is a workshop and no action and/or recommendation
45 regarding the plan is required.
46
47 Commissioner Hilliker:
48 • Would like to see goals established in the plan in order to get projects completed that would
49 include information and/or an established list that addresses short term doable projects.
50
51 PUBLIC HEARING CLOSED: 8:54 p.m.
52
53 10. PLANNING DIRECTOR'S REPORT
54 Principal Planner Thompson:
55 • There will likely be no regular Planning Commission meeting on March 9, 2016.
MINUTES OF THE PLANNING COMMISSION February 24, 2016
Page 14
1 • Will be taking the RFPs for the City-owned property located at 345 N. Main Street to the regular
2 City Council meeting on March 2, 2016 for review and direction.
3
4 11. PLANNING COMMISSIONERS' REPORT
5 Commissioner Christensen:
6 • Asked for confirmation regarding the `Ethics' training on March 8, 2016 at 9:00 a.m. at the County
7 Administration building.
8
9 Chair Whetzel:
10 • Planning Commissioners are required to have their Form 700 completed by April 1, 2016.
11
12 12. ADJOURNMENT
13 There being no further business, the meeting adjourned at 8:51 p.m.
14
15
16 Cathy Elawadly, Recording Secretary
MINUTES OF THE PLANNING COMMISSION February 24, 2016
Page 15
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Rick Seanor, Tim Erikson �--
City of Ukiah
2/3/16
Rick and Tim,
Below we focus on a major aspect of the comments we made about the Bicycle
and Pedestrian Master Plan DRAFT at the Planning Commission meeting on 1-
27-2016. Many speakers had valuable suggestions, and we encourage you and
other City staff to take them into account when moving forward. We request that
the suggested changes be incorporated into the body of the Plan, not just added
in an appendix. Several speakers lamented the lack of transparency and
publicity about the Plan. We participated in the 2014 Farmers Market survey,
which was not an environment for thoughtful study. We found out about the
public comment period of the current draft only indirectly a few days before the
Planning Commission meeting. We were not aware that the City had obtained
permission for a vehicular railroad crossing at Clay Street; we were long told that
such a permission would be nearly impossible to obtain.
Our main concern is the underlying assumption that the City has to
accommodate CARS FIRST, then find a way to protect pedestrians and bicyclists
from cars. If you are still pushing for new road building, how can you expect to
get people out of their cars and create a healthy environment for everybody ?
The case in point are the planned street extensions from Clay Street and
Hospital Drive into the future court house site. Both extensions should be Class I
dedicated pedestrian/ bike paths ONLY (see attached map) Here are several
reasons:
1. Cars can easily access the courthouse site from the existing entry through the
railroad station or from Leslie Street. Both access routes would only require
some improvement, certainly less costly than new road building (Leslie needs a
new, fish-friendly culvert/bridge over Gibson Creek anyway, accomplishing two
goals with one effort).
2. A fooUbike path from Clay Street into the court site would encourage foot
traffic from and to downtown (for lunch, shopping), helping the downtown
businesses survive the loss of the current court house. (Once your car is parked
at the court house, you are just as likely to drive to Starbucks or other businesses
near the freeway.)
3. Keep [permit] parking in existing parking lots close to downtown; additional
[permit] parking could be negotiated with private, underutilized lots along Main St.
This approach requires less parking spaces at the court house, allowing a wider
creek setback and more green spaces for courthouse visitors and employees.
4. Help the Grace Hudson Museum: foot traffic will create interest in visiting the
museum; a calm environment on Clay Street along the Museum grounds will help
1
. 2
visitors enjoy the new garden exhibits in tranquility free of additional car noise
and air pollution.
5. A foot/bike path easily crosses and connects with the existing Rail Trail
section; another street crossing would yet again create a safety issue for
pedestrians/bicyclists on the Rail Trail.
6. The Hospital Drive extension across Gibson Creek --strongly opposed by
many at the charrettes ("charades") years ago-- would destroy the only
successful creek restoration in the downtown area (see attached photo), make
the adjacent pocket park less inviting and usable.
7. A foot bridge, together with the pocket park, provides an easy connection to
the Rail Trail across Perkins St., as well as to the Hospital and medical offices on
Hospital Dr. An additional path from Perkins/Mason St. along the day-lighted
section of Gibson Creek from Mason to Main St. (see Gibson Creek Habitat
Enhancement and Public Access Study, 2001) would be a critical connection to
the library parking lot, currently used by many court employees. Funding for such
improvements could be included in the courthouse project.
As the consultants have pointed out, you get a much better return on your
investment with walk/bike paths than with streets. Implementing the outlined
pathways would be a major improvement in connecting downtown to the new
court site, instead of letting a car-centric court site shift business and attention
yet again away from downtown.
The current Plan is a good start to improve safety for pedestrians and bicyclists
on existing streets and provide better connections to schools and parks. But
please reconsider the need for additional streets. Thinking outside the
engineering box and beyond the funding limits from street-oriented sources (like
Caltrans) would greatly help in making Ukiah a truly walkable city. Let's go on a
real "diet", not just "diet" State Street a little-- we'll all be healthier for it.
Thank you.
Bruni Kobbe
Pinky Kushner
Friends of Gibson Creek
att.: map, 2 photos
cc: Sage Sangiacomo
2
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LEGEND
Class I Bike Path T
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- Class II Bike Lane
Class III Bike Route ,
Figure 4 Proposed Bikeway System
Bicycle and Pedesfrian Master Plan
r.T R.,�, Whitlock&Weinberoer Transportation Inc. Cit of U kiah
UI000l.DRW 7/i8
�; u.1�:c�1�. Q�i<,.,t r.2A. I�a5�er ��c�.�� ����
.. . . . ��ro p os ed ua.SS Z c.o v.4.e.c�{;�� , �o G L �-116
A�tachm�ynt #
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ro ec e � e anes
All over the world where cycling is a priority, protected bike lanes have proven to increase
ridership, safety and comfort. Take any street that has room for bike lanes crnd parked cars and
locate the bike lane next to the curb and the parking lane next to moving traffic. Presto! Wifh
relatively little expense we get fewer incidents of "dooring", cyclists separated from moving
traffic, built-in traffic calming, and increased ridership.
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The Northwest California Alternative Fuels Readiness Project is developing a readiness plan for
the counties of Del Norte, Siskiyou, Humboldt, Trinity, and Mendocino.
Focus on the Future
• Create a roadmap for wise and effective alternative fuel infrastructure deployment.
• Identify activities that encourage regional alternative fuel vehicle adoption.
• Coordinate regional efforts that support the successful introduction of alternative fuel vehicles.
• Highlight training and first responder needs for safe deployment and adoption.
• Facilitate robust market development for alternative fuels.
Promote Economic Development
To address multiple barriers to alternative transportation fuel adoption in the region, this project:
• Promotes the need for alternative fuel infrastructure;
• Encourages the use of locally processed fuels;
• Informs consumers about alternative fuels;
• Addresses permitting and regulatory hurdles with local and regional government agencies;
• Engages local and regional fleets about alternative fuel conversion opportunities.
Project Partners
The is a cooperative effort between the Redwood Coast Energy Authority, the Schatz Energy Research Center
at Humboldt State University, the Mendocino Council of Governments, the North Coast Unified Air Quality
Management District, and the Siskiyou County Economic Development Council. Funding is provided by the
California Energy Commission under grant number ARV-13-012.
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Change More Than Just the Car You Drive
Through accelerated commercialization of alternative and
renewable fuels, this project not only ensures the region meets its
share of the State's low carbon fuel standard, but also improves air
quality, encourages energy sustainability, and improves regional
resilience to natural disasters.
Align with State Goals
The State of California has set ambitious goals for adopting alternative fuels. Through the State Alternative
Fuels Plan (AB 1007), current State policy is to:
• Transition away from petroleum consumption via AB 1076 and the Reducing California's Petroleum
Dependence plan;
• Reduce greenhouse gas emissions through AB 32 and adoption of the low carbon fuel standard;
• Increase in-state biofuel production and use through the BioenergyAction Plan forCalifornia;
• Improve air quality through state mandates set by the California Air Resources Board.
- • . • . Clean, Sustainable, and Secure
� " "•' " Fuels that are cleaner than gasoline or diesel can be sourced within the
' • " • • • " ' ••• United States, and in our region, to facilitate a more secure energy
• - • ' •••• future. Fuels under consideration are electricity, natural gas and
• • • • •••• propane, hydrogen, and biofuels such as biodiesel and biogas.
. . .. .
. . .
--. . - . . - . . Project Stakeholder Input Is Needed
'' - ' • - "' - • Numerous stakeholders will have a voice in this project, including:
� ' ' ' ' ' Local overnments •
• g Fleet operators
' ' ' ' ' ' � ' • Fuel producers and distributors • Auto dealers
• Emergency responders • Many others
.... . .
�o'`� �o'`�a �o'`�
Stakeholder Outreach Timeline
• Assess alternative fuel infrastructure and deployment options (including April 2014 -August 2015
an assessment of planning, permitting and deployment challenges)
• Analyze and recommend incentives to increase alternative fuel adoption May 2014 - June 2015
• Develop strategic plan for alternative fuel market development August 2014 -June 2015
• Cooperatively develop training materials for infrastructure owners, May 2015 - November 2015
operators, managers, and emergency response teams
• Create outreach materials and strategies to communicate alternative July 2015 - December 2015
fuel benefits
• Develop and finalize a regional readiness plan July 2015 - October 2015
LEGAL NOTICE:This document was prepared as a result of work sponsored by the California Energy Commission. It does not necessarily
represent the views of the Energy Commission, its employees,or the State of California.The Commission,the State of California,its
employees,contractors,and subcontractors make no warranty,express or implied,and assume no legal liability for the information in this
document; nor does any party represent that the use of this information will not infringe upon privately owned rights.
. •';�. 633 3rd Street, Eureka, CA 95501
' ��, REDWOOD C�AST � P: 707.269.1700 F: 707.269.1777
'� r^ ���� yAuthorit info@redwoodenergy.org
g � www.RedwoodEnergy.org
1 ITEM NO. 10A
Community Development and Planning Department
300 Seminary Avenue
Ukiah, CA 95482
plannin�@cityofukiah.com
- ���-�----� (707)463-6203
2
3 DATE: March 23, 2016
4
5 TO: Planning Commission
6
7 FROM: Michelle Johnson, Assistant Planner
8
9 SUBJECT: Request for approval of a Major Use Permit for The Sandbox Children's Play
10 School to operate a Child Care Center at 270 North Pine Street, APN 002-214-07
11 File No: 1612-UP-PC
12
13
14 RECOMMENDATION
15
16 Staff recommends the Planning Commission approve the proposed project based on the draft
17 findings included in attachment 1 and subject to the draft conditions of approval included in
18 attachment 2.
19
20 PROJECT DESCRIPTION
21
22 An application has been received from Jenna Munoz on behalf of Raise & Shine requesting
23 Planning Commission approval of a Major Use Permit to operate The Sandbox Children's Play
24 School at 270 North Pine Street. The childcare center will serve 36 children and will be located
25 within in the existing southwest wing of the United Methodist Church. Specifically the center
26 will occupy three of the existing classrooms and will use the existing play yards located on the
27 northwest side of the parcel (see attachment 4; Project Plans). Based on the project
28 description submitted by the applicant (see attachments 3; Project Description) it is anticipated
29 the center will open April 01, 2016 and begin with only a toddler and preschool program and
30 add an infant program by April 01, 2017. No exterior changes to the building or modifications to
31 the site are proposed as part of this project.
32
33 The childcare center would include the following operating characteristic (see attachment 3;
34 Project Description):
35
The Sandbox Children'Play School
Planning Commission March 23,2016
270 Pine Street/APN 002-214-07
File No:1612-UP-PC
1
1 ■ Days and hours of operation would be Monday through Friday from 7:00 a.m. to 6:00
2 p.m.
3 ■ Once a month parent socialization/education activity will be held for families of enrolled
4 students in the evening for approximately two hours.
5 ■ Initial employment of seven people, will include one Program Director, three full time
6 Supervising Lead Teachers, one full-time Teacher, one full-time Aide and one part-time
7 Aide. When the infant program is added there will be the addition of one full time
8 Supervising Lead Teacher, one full-time Teacher and one part-time Teacher.
9
10 SETTING
11
12 The project site is located at 270 North Pine Street (see attachment 4; Location Map) and is
13 developed with the United Methodist Church which also includes a classroom wing, paved
14 parking lot, landscaping and an enclosed play yard. The surrounding neighborhood includes a
15 combination of residential uses and professional offices on parcels with a mixture of zoning
16 designations. This block is in a transitional area between the commercial core of downtown and
17 the residential neighborhoods on the west side.
18
19 ■ North: Residential uses on parcels zoned Single Family Residential (R-1)
20 ■ South: Dental offices and residential uses on parcels zoned Medium Density
21 Residential (R-2)
22 ■ East: Professional Offices on parcels zoned Community Commercial (C-1)
23 ■ West: Residential uses on parcels zoned Single Family Residential (R-1)
24
25 BACKGROUND
26
27 Previous Use. The existing classroom wing of the Church was built in 1968 and has since been
28 used for various childcare and school uses. It was most recently approved by the Planning
29 Commission in July 2010 (Use Permit 10-11-UP-PC) for The Sandbox Children's Play School to
30 allow a childcare center for 36 children.
31
32 STAFF ANALYSIS
33
34 General Plan. The land use designation of the subject property is Medium Density Residential
35 (MDR). This land use designation provides for land area with a range of densities and a variety
36 of housing types with proximity to parks, school and public services. The actual uses allowed are
37 determined by the zoning of the parcel. In this case, childcare facilities are permitted with an
38 approved use permit.
39
The Sandbox Children'Play School
Planning Commission March 23,2016
270 Pine Street/APN 002-214-07
File No:1612-UP-PC
2
1 The General Plan is silent on childcare; however, the proposed project addresses many of the
2 goals identified in the 2005-2010 Mendocino County Child Care Planning Council's, Child Care
3 Needs Assessment and Strate�ic Plan. Furthermore, the proposed location for the childcare
4 facility is ideal in that the proposed location is adjacent to the downtown business core and
5 neighborhood housing and would provide the citizens of Ukiah and those downtown employees
6 and neighborhood residents with easy access to childcare.
7
8 The proposed project is consistent with Economic Development Goal ED-1 of the General Plan
9 to support a strong local economy in that the project would utilize an existing building to house
10 a new business that will serve the citizens of Ukiah and the Ukiah Valley. The business would
11 employ 7 people which are typically hired from the local community.
12
13 Zoning and Site Analysis.
14
15 The property is zoned Medium Density Residential (R-2). In this zoning district childcare
16 facilities are a permitted use with an approved use permit, therefore; the applicant is
17 requesting Planning Commission approval of a use permit.
18
19 As noted above, the site has been used for this type of use in the past; however, because the
20 previous childcare center moved out more than two years ago the applicant must apply, for a
21 new use permit. This is based on the City's Zoning Code Section 9262 (H)(b) which states If the
22 esrablished land use for which the permir was granred has ceased or has been suspended for
23 twenty four(24)consecutive months.
24
25 Vehicle Parkin�. Per City Code Section 9198 (E) (1) day care centers, including preschools and
26 nursery schools require:
27
28 • minimum of three (3) parking spaces plus
29 • one space for each (10) children.
30
31 Based on the project description seven (7) parking spaces are required. There is an existing
32 nineteen (19) stall paved parking lot. Staff has included a condition of approval requiring 7
33 parking spaces be dedicated to The Sandbox Children' Play School by the Church.
34
35 Noise. As noted in the applicant's project description, the Center will utilize the existing play
36 yard located on the site. Of the (10) ten hours that the center will be open the children will be
37 outside a total of three hours staggered throughout the day. As noted above, the site has been
38 used for school/childcare facilities in the past with outside play, hence the existing play
39 structure. Based on staff research it does not appear the city has had any complaints in the past
40 related to childcare facilities on this parcel.
The Sandbox Children'Play School
Planning Commission March 23,2016
270 Pine Street/APN 002-214-07
File No:1612-UP-PC
3
1
2 The City Municipal Code does have noise regulations; therefore, the childcare center will be
3 required to adhere to those standards and this has been included as draft Condition of
4 Approval6.
5
6 Si�ns• No new signs are proposed.
7
8 Use Permit. In order to approve a Use Permit, the findings included in Zoning Ordinance
9 section 9262 (F1) are required to be made. The required findings and staff's analysis are
10 included in the table below:
11
12
Use Permit Analysis
Use Permit Findings Staff Analysis
The proposed land use is consistent with the The proposed project is consistent with the General Plan as
provisions of this Title as well as the goals and described in the staff report above.
policies of the City General Plan.
With an approved Use permit the project is consistent with the
Zoning Ordnance use requirements.
The project will not involve a change in the footprint of the
existing buildings or site plan.
Based on Zoning Code Section 9198 ( E) (1 ) the project is
required to provide Seven ( 7) parking spaced. There is an
existing nineteen (19)stall paved parking lot.Staff has included a
conditions of approval requiring 7 parking spaces be dedicated
to The Sandbox Children' Play School by the Church.
The proposed land use is compatible with The proposed project is compatible with the surrounding
surrounding land uses and shall not be neighborhood in regards to parking in that:
detrimental to the public's health, safety and
general welfare. • The project site has a paved on site parking lot that
contains nineteen (19) stall paved parking lot. Staff has
included a conditions of approval requiring 7 parking
spaces be dedicated to The Sandbox Children' Play
School by the Church
• The proposed project will not conflict in terms of
operating days and hour with other activities scheduled
at the church.
• The childcare center will be licensed for 36 children.The
nature of a childcare center is that not all of the
children are dropped off or picked up at the same time
The Sandbox Children'Play School
Planning Commission March 23,2016
270 Pine Street/APN 002-214-07
File No:1612-UP-PC
4
resulting in staggered parking needs throughout the
day.
The proposed project is compatible with surrounding
neighborhood in regards to traffic in that:
• Given the operation of the childcare center will not
conflict in terms of days and hours with other church
functions the adjacent neighborhood will not
experience an increase in traffic.
• The childcare center will be licensed for 36 children.The
nature of a childcare center is that not all of the
children are dropped off or picked up at the same time.
• Given the project site is located in a transition area,
surrounded by both residential and commercial uses,
the childcare center will be available to residents and
working families in the neighborhood who can walk to
the center. Furthermore, the center is located in close
proximity to public transit.
The proposed project is compatible with the surrounding
neighborhood in regards to noise in that :
• The proposed use will be held to the City standard noise
requirements as defined in the City Municipal Code;
therefore, the adjacent neighborhood will not be
impacted with increased noise levels.
• The surrounding neighborhood is a mix of residential
and commercial uses. Based on the performance of past
childcare facilities at this location and the fact there
have not been complaints from the neighbors in the
past, the proposed use is compatible with the
neighborhood.
The proposed project will not be detrimental to the public's
health,safety and general welfare based on above and in that:
• The project has been reviewed by the Fire Marshal,
Police Department, Building Official, Public Works and
comments received have been included as conditions of
approval.
• The childcare facility will be licensed by the State of
California through the Community Care Licensing Board.
The Sandbox Children'Play School
Planning Commission March 23,2016
270 Pine Street/APN 002-214-07
File No:1612-UP-PC
5
• The project is required to comply with all federal, state
and local laws. The applicant has provided information
as to compliance with applicable requirements.
1
2 Staff believes that the project is consistent with the required findings for approval of a Use
3 Permit based on the analysis above and as described in attachment 1.
4
5 ENVIRONMENTAL REVIEW
6
7 The proposed project is exempt from the provisions of the California Environmental Quality Act
8 (CEQA) pursuant to Section 15303 (c), New Construction and Conversion of Small Structures,
9 which allows structures up to 10,000 square feet to be converted from one use to another in
10 urbanized areas when the use does not involve significant amounts of hazardous materials,
11 where all necessary public services and facilities are available, and the surrounding area is not
12 environmentally sensitive based on the following:
13
14 ■ The proposed project includes 1,516 square feet of classroom area.
15
16 ■ The childcare center use does not involve use of hazardous materials.
17
18 � The project site is located in an area where all public services and facilities area
19 available.
20
21 • The project is not located within an environmentally sensitive area in that the site is
22 located in an developed urban area. The site is developed with buildings, parking lot,
23 landscaping and a play yard. No water courses, wildlife, wildlife habitat, floodway or
24 flood plain or other environmentally sensitive areas are present.
25
26 • The proposed project will not conflict in terms of operating days and hours with other
27 activities scheduled at the church site; therefore, the on-site parking shall be sufficient
28 and not impact the neighborhood. Furthermore, the drop-off and pick-up times will be
29 staggered throughout the day resulting in less impact on the neighborhood.
30
31 • Given the operation of the childcare center will not conflict in terms of days and hours
32 with other church functions the adjacent neighborhood will not be adversely impacted
33 by increased traffic.
34
The Sandbox Children'Play School
Planning Commission March 23,2016
270 Pine Street/APN 002-214-07
File No:1612-UP-PC
6
1 • The proposed use will be held to the City Standard Noise requirements as defined in the
2 City Municipal Code therefore the adjacent neighborhood will not be impacted with
3 increased noise levels.
4
5 PUBLIC NOTICE
6
7 A notice of public hearing was provided in the following manner:
8
9 ■ posted in three places on the project site on March 09, 2016;
10 ■ mailed to property owners within 300 feet of the project site on March 09, 2016; and
11 ■ published in the Ukiah Daily Journal on March 13, 2016.
12
13 As of the writing of this staff report, one correspondence has been received in regards to the
14 public notice in support of the proposed project.
15
16 DECISION TIMELINE
17
18 The project is subject to the requirements of the Permit Streamlining Act (PSA). The PSA
19 requires a decision to be made on projects that are exempt from the California Environmental
20 Quality Act (CEQA) within 60 days of the project being determined complete. The project was
21 submitted to the Planning Department on March 01, 2016 and was complete on March 11,
22 2016. Therefore, a decision must be made on the project no later than September 7, 2010. The
23 next regularly scheduled Planning Commission meeting is May 10, 2016. The PSA allows the
24 applicant to request a onetime extension of the decision timeline.
25
26 Attachments
27 1. Draft Use Permit Findings
28 2. Draft Use Permit Conditions of Approval
29 3. Project Description, Site Photos, Operations Manual submitted by applicant date
30 stamped March 04, 2016
31 4. Location Map; Project Plans date stamped March 04, 2016
32 5. Department Comments
33 6. Correspondence
34
35
36
The Sandbox Children'Play School
Planning Commission March 23,2016
270 Pine Street/APN 002-214-07
File No:1612-UP-PC
7
1 ATTACHMENT 1
2
3 FINDINGS— USE PERMIT FINDINGS
4
5 DRAFT USE PERMIT FINDINGS TO ALLOW
6 THE OPERATION OF A CHILD CARE CENTER
7 AT 270 NORTH PINE STREET, APN 002-214-07
8 FILE NO: 1612-UP-PC
9
10 The following findings are supported by and based on information contained in this staff report,
11 the application materials and documentation, and the public record.
12
13 1. The proposed project, as conditioned, is consistent with the goals and policies of the
14 General Plan as described in the staff report.
15
16 2. The proposed project, as conditioned and with an approved Use Permit pursuant to
17 Zoning Ordinance Section 9262 and per Section 9198 (E)(1) off- street parking
18 requirements, is consistent with the Zoning Ordinance as described in the staff report.
19
20 3. The proposed project is compatible with the surrounding neighborhood in regards to
21 parking in that:
22
23 A. The project site has a paved on site parking lot that contains nineteen (19) stall
24 paved parking spaces. Staff has included a condition of approval requiring 7 parking
25 spaces be dedicated to The Sandbox Children' Play School by the Church. Therefore,
26 the impact to the neighborhood in terms of on —street parking will be minimal.
27
28 B. The proposed project will not conflict in terms of operating days and hour with other
29 activities scheduled at the church therefore there will be ample parking on site.
30
31 C. The childcare center will be licensed for 36 children the nature of a child care center
32 is that not all of the children are dropped off at the same time resulting in staggered
33 parking needs throughout the day. Therefore, the 7 designated parking spaces will
34 be sufficient.
35
36 4. The proposed project is compatible with surrounding neighborhood in regards to traffic
37 in that:
38
39 A. Given the operation of the childcare center will not conflict in terms of days and
40 hours with other church functions the adjacent neighborhood will not experience an
41 increase in traffic.
The Sandbox Children' Play School
Planning Commission March 23, 2016
270 Pine Street/APN 002-214-07
File No: 1612-UP-PC
1
1
2 B. The childcare center will be licensed for 36 children; the nature of a childcare center
3 is not all of the children are dropped off or picked up at the same time. Therefore,
4 there will not be a dramatic increase in traffic to the neighborhood.
5
6 C. Given the project site is located in a transition area, surrounded by both residential
7 and commercial uses, the childcare center will be available to residents and working
8 families in the neighborhood who can walk to the center. Furthermore, the center is
9 located in close proximity to public transit.
10
11 5. The proposed project is compatible with the surrounding neighborhood in regards to
12 noise in that :
13
14 A. The proposed use will be held to the City standard noise requirements as defined in
15 the City Municipal Code; therefore, the adjacent neighborhood will not be impacted
16 with increased noise levels.
17
18 B. The surrounding neighborhood is a mix of residential and commercial uses. Based on
19 the performance of past childcare facilities at this location and the fact there have
20 not been complaints from the neighbors in the past, the proposed use is compatible
21 with the neighborhood.
22
23 6. The proposed project will not be detrimental to the public's health, safety and general
24 welfare in that :
25
26 A. The project has been reviewed by the Fire Marshal, Police Department, Building
27 Official, Public Works and comments received have been included as conditions of
28 approval.
29
30 B. The Childcare Facility will be licensed by the State of California through the
31 Community Care Licensing Board.
32
33 C. The project is required to comply with all federal, state and local laws. The applicant
34 has provided information as to compliance with applicable requirements.
35
36 D. Based on findings 3, 4, and S above.
37
38
39 7. The proposed project is exempt from the provisions of the California Environmental
40 Quality Act (CEQA) pursuant to Section 15303 (c), New Construction and Conversion of
The Sandbox Children' Play School
Planning Commission March 23, 2016
270 Pine Street/APN 002-214-07
File No: 1612-UP-PC
2
1 Small Structures, which allows structures up to 10,000 square feet in urbanized areas
2 when the use does not involve significant amounts of hazardous materials, where all
3 necessary public services and facilities are available, and the surrounding area is not
4 environmentally sensitive based on the following:
5
6 A. The proposed project includes 1,516 square feet of classroom area.
7
s B. The Childcare Center use does not involve the use of hazardous materials.
9
10 C. The project site is located in an area where all public services and facilities area
11 available.
12
13 D. The project is not located within an environmentally sensitive area in that the
14 site is located in an developed urban area. The site is developed with buildings,
15 parking lot, landscaping and a play yard. No water courses, wildlife, wildlife
16 habitat, floodway or flood plain or other environmentally sensitive areas are
17 present.
18
19 E. The proposed project will not conflict in terms of operating days and hours with
20 other activities scheduled at the church site; therefore, the on-site parking shall
21 be sufficient and not impact the neighborhood. Furthermore, the drop-off and
22 pick-up times will be staggered throughout the day resulting in less impact on
23 the neighborhood.
24
25 F. Given the operation of the childcare center will not conflict in terms of days and
26 hours with other church functions the adjacent neighborhood will not be
27 adversely impacted by increased traffic.
28
29 G. The proposed use will be held to the City Standard Noise requirements as
30 defined in the City Municipal Code therefore the adjacent neighborhood will
31 not be impacted with increased noise levels.
32
33 8. Notice of the proposed project was provided in the following manner as required by
34 the Zoning Ordinance:
35
36 A. posted in three places on the project site on March 09, 2016;
37 B. mailed to property owners within 300 feet of the project site on March 09, 2016;
38 and
39 C. published in the Ukiah Daily Journal on March 13, 2016.
40
The Sandbox Children' Play School
Planning Commission March 23, 2016
270 Pine Street/APN 002-214-07
File No: 1612-UP-PC
3
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
The Sandbox Children' Play School
Planning Commission March 23, 2016
270 Pine Street/APN 002-214-07
File No: 1612-UP-PC
4
1 ATTACHMENT 2
2
3 DRAFT CONDITIONS OF APPROVAL— USE PERMIT
4
5 DRAFT USE PERMIT CONDITIONS OF APPROVAL TO ALLOW
6 THE OPERATION OF A CHILD CARE CENTER
7 AT 270 NORTH PINE STREET, APN 002-214-07
8 FILE NO: 1612-UP-PC
9
10
11 1. Approval is granted for the operation of a childcare center as described in the project
12 descriptions submitted to the Community Development and Planning Department and
13 date stamped March 04, 2016 except as modified by the following conditions of
14 approval.
15
16 2. This Use Permit is granted subject to the following hours of operation:
17
18 ■ Monday through Friday 7:00 AM to 6:00 PM
19
20 ■ Once a month Parent Education Meeting 6:00 PM to 8:00 PM
21
22 The parent education meetings shall not be scheduled at a time and day that conflict
23 with other scheduled events at the Church
24
25 3. Provided revised site plan identifying 7 parking spaces to be dedicated to The Sandbox
26 Children' Play School by the Church.
27
28 4. The childcare center is limited to a maximum of 36 children.
29
30 5. The drop-off and pick pick- up times for the children shall be staggered as noted in the
31 project description submitted by the applicant.
32
33 6. Noise generated from the childcare center and outside play yard shall not exceed the
34 established noise standards as defined by the City's Municipal Code. Outside play time
35 will be limited to a total of three hours per day.
36
37 From the Police Department ( Sean Kaeser)
38
39 7. As a condition of the Use Permit if granted that the Applicant will obtain and show proof
40 by filing a copy with the City of their appropriate State of California Daycare License and
41 maintain a valid license for operation for the duration of operation.
The Sandbox Children' Play School
Planning Commission March 23, 2016
270 Pine Street/APN 002-214-07
File No: 1612-UP-PC
1
1
2 Standard Citv Conditions of Approval
3
4 8. Business operations shall not commence until all permits required for the approved use,
5 including but not limited to business license, tenant improvement building permit, have
6 been applied for and issued/finaled.
7
s 9. No permit or entitlement shall be deemed effective unless and until all fees and
9 charges applicable to this application and these conditions of approval have been paid in
10 full.
11
12 10. The property owner shall obtain and maintain any permit or approval required by law,
13 regulation, specification or ordinance of the City of Ukiah and other Local, State, or
14 Federal agencies as applicable. All construction shall comply with all fire, building,
15 electric, plumbing, occupancy, and structural laws, regulations, and ordinances in effect
16 at the time the Building Permit is approved and issued.
17
18 11. A copy of all conditions of this Use Permit shall be provided to and be binding upon
19 any future purchaser, tenant, or other party of interest.
20
21 12. All conditions of approval that do not contain specific completion periods shall be
22 completed prior to building permit final.
23
24 13. This Use Permit may be revoked through the City's revocation process if the approved
25 project related to this Permit is not being conducted in compliance with these
26 stipulations and conditions of approval; or if the project is not established within two
27 years of the effective date of this approval; or if the established use for which the
28 permit was granted has ceased or has been suspended for 24 consecutive months.
29
30 14. This approval is contingent upon agreement of the applicant and property owner and
31 their agents, successors and heirs to defend, indemnify, release and hold harmless the
32 City, its agents, officers, attorneys, employees, boards and commissions from any claim,
33 action or proceeding brought against any of the foregoing individuals or entities, the
34 purpose of which is to attack, set aside, void or annul the approval of this application.
35 This indemnification shall include, but not be limited to, damages, costs, expenses,
36 attorney fees or expert witness fees that may be asserted by any person or entity,
37 including the applicant, arising out of or in connection with the City's action on this
38 application, whether or not there is concurrent passive or active negligence on the part
39 of the City. If, for any reason any portion of this indemnification agreement is held to be
The Sandbox Children' Play School
Planning Commission March 23, 2016
270 Pine Street/APN 002-214-07
File No: 1612-UP-PC
2
1 void or unenforceable by a court of competent jurisdiction, the remainder of the
2 agreement shall remain in full force and effect.
3
4 15. This approval is contingent upon agreement of the applicant and property owner and
5 their agents, successors and heirs to defend, indemnify, release and hold harmless the
6 City, its agents, officers, attorneys, employees, boards and commissions from any claim,
7 action or proceeding brought against any of the foregoing individuals or entities, the
8 purpose of which is to attack, set aside, void or annul the approval of this application.
9 This indemnification shall include, but not be limited to, damages, costs, expenses,
10 attorney fees or expert witness fees that may be asserted by any person or entity,
11 including the applicant, arising out of or in connection with the City's action on this
12 application, whether or not there is concurrent passive or active negligence on the part
13 of the City. If, for any reason any portion of this indemnification agreement is held to be
14 void or unenforceable by a court of competent jurisdiction, the remainder of the
15 agreement shall remain in full force and effect.
16
17
The Sandbox Children' Play School
Planning Commission March 23, 2016
270 Pine Street/APN 002-214-07
File No: 1612-UP-PC
3
?.t�aGhmenS y: �
PROJECT DESCRIPTION
The project proposed is a multi-age child care center serving children from 18 months to
5 years of age. This program will provide an age and developmentally appropriate curriculum
to enrich and enhance the growth and development of children served. There will be a Parent
Participation and Education component to the program. The name will be The Sandbox
Children's Play School. The location will be at the United Methodist Church at 270 Pine Street.
Signage for the center will be located where there current signage, on the building itself. There
are no plans for The Sandbox to erect additional,free standing signage.The space to be utilized
is the Southwest Wing of buildings located on Bush and Standley Streets. The total square
footage is 1,516 feet. This provides adequate square footage based on Title 22 Licensing
Regulations to serve 36 children.
The plan is to have 3 classrooms:
• 1 classroom of 4 to 8 infants, ages 0 months up to 18 months, depending on the
development of the child.
• 1 classroom of 12 toddlers, ages 18 months up to 36 months, depending on the
development of the child.
• 2 classrooms of 12 preschoolers each, ages 2 years to 5 years.
Initially, the Center will also utilize the existing play yards located on the Northwest side
of the property. There is a four (4) foot rot iron fence surrounding the outdoor play areas and
extending around to the entrance to the center. There is a gate allowing access to the center
with a latch on the top of the gate. Plans are in development for the creation of a newly
designed nature scape. A nature scape is an inviting natural outdoor space where children
connect to nature while they play. It becomes an extension of the classroom and the
curriculum. Nature Scapes bring nature back to the area. Trees are used for shade and children
walk on grass or soft mulch. Nature Scapes may include hills for children to run up and down or
slides embedded in the side of a hill. Other elements that may be included in a nature scape
include an obstacle course, a sand area, rocks to turn over or walk on, a tunnel made from a
tree trunk, and an area where water is available. A nature scape is easily designed to be
accessible and inclusive of all children regardless of their abilities. This is just a beginning. The
Nature scape will be a work in progress. Gardens that grow food to be consumed at the Center
will be included and plants that are child safe and indigenous to our area will be planted.
Children will become active participants in taking care of the nature scape through gardening,
using moveable objects to recreate their environment, and watching the change of the seasons
RECEIVED
Page 1 MAR 0 4 2016
CITY OF IJIQAH
BUILDING/PLANDTING DEPARTMENT
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from a safe, secluded spot in the play yard. Thus a sense of self and a connectedness with
nature will be developed.
Parking for the project is available through use of existing church parking lot. The
church parking lot has 19 spaces which exceeds the required 6 parking spaces. Most Church
functions are held in the evening or on weekends and do not conflict with the center's hours of
operation. During evening parent events, parents and staff will utilize local public lots and walk
to the center. Arrows will be painted in the parking lot to direct parents to proper entrance and
exit points.
Any storage needs for the Sandbox will be contained within the building itself or the free
standing storage unit already constructed on the property.
The Hours of Operation will be Monday through Friday 7:OOam to 6:OOpm, which
children being on site from 7:30am to 5:30am.The extra 30 minutes in the morning and
evening allow staff to set-up and clean-up the rooms without children being present. The
Center will be closed on Federal Holidays. At least once a month a Parent
Socialization/Education activity will be planned for families of enrolled children. We anticipate
attendance to be approximately 15-30 people.The time frame for the socialization will be
approximately 2 hours in the evening. There will be a maximum of 3 Parent/Staff Work Days
scheduled on a Saturday per year. Additionally, there will be two teacher in-service days on a
Saturday-one in the late summer and one in early spring.
The intention is to open the Toddler and Preschool Classrooms by April 1, 2016. The
next goal is to open the Infant Classroom by April 1, 2017.The proposed staffing of the Toddler
and Preschool Classroom is:
• 1 Program Director
• 3 Full-time Supervising Lead Teachers
• 1 Full-time Teacher
• 1 Full-time Aide
• 1 Part-time Aide
With the addition of the Infant Classroom the staffing will be increased by:
• 1 Full-time Supervising Lead Teacher
• 1 Full-time Teacher
• 1 Part-time Teacher
Page 2
• 1 Full-time Aide
The site for the Center was chosen due to its central location in the community,
accessibility to public transportation, and its historical use as a Child Care Center. Most recently
the site housed the Curious Minds Learning Center that served 38 infants and toddlers.
Previously the site was home North Coast Opportunities Early Head Start Child Development
Center that served 32 Infants and Toddlers and before that to North Coast Opportunities Child
Development Program, Stepping Stone Children's Center, and Mendocino College Child
Development Lab.
The scope of this project reflects the needs of the child welfare agencies for the child
care needs of recently placed foster children and their working families, with excitement and
support from local agencies such as Redwood Community Services, Kinship Care and Family and
Children Services. The Mendocino County Child Care Planning Council's most recent needs
assessment states that over 300 0-5 child care slots are needed to serve Mendocino County's
workforce. Our business plan is budgeted for approximately half the slots to be paid by families
of middle or upper income and the other half are subsidized. Both are needed for a vibrant
workforce in the greater Ukiah area.
• Page 3
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Tctble of Contents
Tableof Contents..........................................................................................................................................1
ProgramPhilosophy......................................................................................................................................4
Goal #1: .........................................................................................................................................................5
Goctl #2:.........................................................................................................................................................6
Goal #3:.........................................................................................................................................................6
Goal #4:.........................................................................................................................................................7
ProgramPurpose...........................................................................................................................................8
Enrollment.....................................................................................................................................................8
AgesServed.................................................................................................................................................8
Hoursof Operution....................................................................................................................................8
AdmissionPolicy..........................................................................................................................................8
LicensingAgency.........................................................................................................................................9
Attendance..................................................................................................................................................10
PurkingLot Etiquette..............................................................................................................................10
SignIn/Sign Out......................................................................................................................................10
Sign-In and Out Procedure for Parents............................................................................................10
DroppingOff....................................................................................................................................10
PickingUp..........................................................................................................................................11
Termination................................................................................................................................................12
Holidays and Inclement Weather Closures......................................................................................12
TuitionFees.................................................................................................................................................12
PaymentPolicy...........................................................................................................................................12
Programand Curriculum.............................................................................................................................14
----- _--_--- - �� .__—� �' �— -- - —
r
CreativeCurriculum.................................................................................................................................14
Developmental and Social Emotionctl Screening..............................................................................15
DailySchedule...........................................................................................................................................16
Mealsand Snacks.....................................................................................................................................17
Diapersand Diaper Rash Creams.........................................................................................................17
Naptime.......................................................................................................................................................17
DisciplinePolicy.........................................................................................................................................18
TransportationArrangements.............................................................................................................23
FieldTrip Provisions...............................................................................................................................23
Helpwith Separation Issues................................................................................................................23
SQyingGood-Bye......................................................................................................................................23
Healthand Safety........................................................................................................................................25
GenerulProcedures.................................................................................................................................25
HandWashing...........................................................................................................................................25
Illness.........................................................................................................................................................27
Emergency Information und Identification....................................................................................27
AI lergies.....................................................................................................................................................28
HealthExclusion Policy..........................................................................................................................28
IncidentalMedical Services................................................................................................................29
MedicationPolicy.....................................................................................................................................29
SunProtection........................................................................................ .................................................30
Injury..........................................................................................................................................................30
AccidentReport Form ...........................................................................................................................30
—� Z � __
Medical/Dental Emergency...................................................................................................................31
ParentParticipation ....................................................................................................................................32
Parent Socializations/Education................................................................................................... 32
ParentCommunication ...............................................................................................................................32
�.__- - - _ ._- ---�-- -- ------- � � � W �-----------._.- ------------
r
Progrnm Philosophy
Welcome to The Sandbox. We provide a qunlity child care program for children
nnd families. Our hope is to be a significant source of support for each family
while providing a caring leQrning environment for each child. The goals of the
program strongly reflect an abiding sense of respect for children, their unique
cultures and individual development.
With toddlers, ages 18-36 months we work to provide an environment as home like
as possible - warm and welcoming, cozy spaces, photos of family, and so on. In their
classrooms, toddlers develop intimute relationships with a primary caregiver.
Caregiving activities such as feeding und diapering are warm, consistent and
individualized. These routines are viewed us opportunities for children to receive
undivided adult attention and to promote language, self-awareness and social skills.
Consistency in routines and schedules allow children to anticipate what is coming
next, thus transitions are predictable.
The preschool classroom is composed of children from 2 years to kindergarten
eligible. These multi-age groupings exemplify the Center's commitment to provide
experiences that enhance the development of each child's whole self: creative,
intellectual, physical, social and emotional. As each of these facets develops at
different rates, the children seek activities and experiences that meet their
individual needs. In addition, children with different knowledge and abilities
stimulate one another's thinking und encourage prosocial behaviors amongst
themselves. But, perhaps most importantly, this enables families, children and
teachers the chance to build strong and consistent relationships with one another.
Children mature and reach developmental milestones at different times. Decisions
to move children from one age group to another will be based on chronological age
and developmental readiness as determined by staff and parents together.
All of the Center classroom environments offer a rich variety of spaces, material
and activities organized to promote children's active exploration and mastery.
�
Although classrooms often appeQr informal, they are the result of careful planning
and structuring to ensure th4t the needs of each child are met in a supportive and
nurturing way. Our teachers encourage curiosity and enthusiasm for learning,
promote cooperative social interactions, support individual creativity and diversity
and provide opportunities for children to use their growing bodies to develop Q
sense of Qutonomy and self-worth. Children spend the majority of their dQy
involved in a variety of activities: art, block building, dramatic plQy, music, sorting
and matching games, listening to stories, movement activities, science activities
and large motor play.
Because we wish the Center to be an extension of a child's family life, we offer a
variety of ways for parents to become involved in children's classroom experiences
and in Center concerns. Conferences are scheduled at least twice Q yeQr, or more
frequently at parent or teQCher request. Parents are invited to share in their
child's daily Qctivities, to volunteer for field trips, specictl events or to just come in
for a visit. The Center plans several social events, parent meetings and work
parties each year. PQrents are strongly encouraged to attend Triple P parenting
group workshops or meet in 1 on 1 sessions with a Triple P Facilitator to enhance
their parenting skills.
Progrnm Goals and Ob jectives
Goal #1: Provide an environment where ull children feel free to explore their own
sense of wonder and curiosity.
Ob jectives:
➢ Children's sense of safety and security in the environment is fostered by
respectful interactions with consistent cQregivers and predictability in
routines, room and material arrangement as well as in persona) expectation.
➢ Adults use a non-judgmental, inquiring style of interaction. Children are not
given solutions but are encouraged to, and facilitated in, problem solving for
themselves. Exploration und trial and error are regarded as valuable learning
tools of discovery.
� A varied array of developmentally appropriute materials and experiences are
available to each age group. Curriculum activities may emerge from interests
or backgrounds of the children in the group.
--_ ___ _._ _ -----_----- - - - --__—� 5 �__ ------ ---_--__--- ----- ----
➢ Children are allowed to choose activities that interest them which are
developmentally appropriate and within the group setting. These choices are
supported by adults.
➢ Recognizing that nll areas of development are interrelated (social, emotionul,
cognitive, creative and physical), activities are presented in a variety of
mediums. And ull interactions (child/activity, child/child,
child/adult) are valued as leurning opportunities.
Goal #2: Support 411 children in their developing sense of self. Facilitate the
development of a positive self-image and growing sense of autonomy.
Ob jectives:
➢ Children are provided with Qctivities that balance mastery and challenge,
learning to trust in and expand their own abilities.
➢ Children are encouraged to share their feelings, needs and ideas in age
appropriate ways and ure listened to with respect by adults. Peers ure Qlso
encouraged to value the input of one another.
➢ Materials and activities (books, pictures, cooking pro jects, play props...)
reflect the diversity of the children in the class.
➢ Teachers are sensitive to the varied lifestyles and cultural bctckgrounds of
children in their class.
➢ Children are encouraged to take initiative in meeting and/or expressing their
personal needs.
➢ Children are helped to see the effect of their actions on the environment
and people around them. Children are considered responsible for their
actions and allowed to experience, (as is appropriate), the natural
consequences of their actions.
Goal #3: Respect the primc►ry role of fnmily in all children's lives. Work
effectively with the families to create a situation which fosters the best interests
of each family and child. This includes.foster families and families in recovery.
Ob jectives:
➢ Establish and maintain relutionships with each family expressing a sensitivity
to individual needs and concerns.
-----� s �--
� Create effective methods of communicution both written and verbal in order
to keep families informed of current Center and class information as well as
to shQre information specific to their child.
➢ Acknowledge and use each family as the primQry source of information for
their own child.
➢ Respect the diversity of childrearing methods exhibited by individual
fctmilies.
➢ Foster a strong link between home and school through opportunities for
parent involvement at many different levels.
➢ Share information with families about developmentally appropriate early
childhood education, child development issues, parenting issues und topics of
interest to the families.
Goal #4: Support young parents; parents receiving TANF; parents within the
Workforce Employment Act; und foster parents to find quality childcare that
supports their ability to enter the work world through job training or gainful
employment and to become self-sufficient. Maintain a strong volunteerism
component (by the parents themselves in order to expose them to developmentully
appropriate play and evidence-based parenting).
➢ Work in partnership with other social service agencies and piggy back on
existing plans to support individual growth and development.
r Provide opportunities for volunteerism that provides job training and meets
requirements for volunteer component on Parenting Plans from other
agencies.
___.�. -- -- ---_ --_� � �---- ------ -------- --- --- ----
Program Purpose
The primary purpose of The Sandbox is to provide a safe environment,
comprehensive curriculum and quality experiences for children and families to grow
and lec►rn while in our care. It is our desire that children leave The Sandbox as
capQble, competent learners ready for Kindergarten.
Enrollment
Ages Served
The Sandbox offers Q comprehensive Preschool Program with a Toddler option.
The Toddler option is open to children 18 months to 36 months. As appropriate
children, ages 2 years to kindergarten eligible, will be enrolled into the preschool
classroom. Decisions to enroll in and move children from one age group to another
will be based on chronological age and developmental reudiness as determined by
staff and parents together. The Director or authorized staff inember will review
ALL enrollment paperwork prior to determining placement. The Director or
authorized stuff will meet one or more times with pctrent to provide the parent
with information about the center and to determine placement of any child into the
center. A visit to the classroom by the child prior to attendance is strongly
encouraged.
Hours of Operation
The Sundbox is open Monday through Friday from 7:30 am to 5:30 pm. The half
day program is from 8:00 am to 12:00 or 12:30 to 4:30 dependent upon purent
choice. All children must be picked up at their scheduled times, unless other
arrangements are on file.
Admission Policy
Prior to enrollment ull udmission forms (isted below, including a copy of current
immunization record showing the child is up to date with stute recommended
immunizations for their age group must be completed, returned to the center and
reviewed by the Director. Each child enrolled at the center will need to have proof
of inedical ussessment (Well Child Check-up) by a licensed physician within 30 days.
� �1 $ �
This includes a Tuberculosis (TB) Screen and/or Test. Prior to the start date of
care, The Sandbox must receive each item below for ench child:
✓ Registration Form ✓ Identification & Emergency Information
✓ Immunization Record (LIC 700)
✓ Child's Preadmission Henith Report (LIC 702) ✓ Notification of Parents Rights (LIC 995)
✓ Non-Refundnble Deposit ✓ Personal Rights (LIC 613A)
✓ Physicians report- Child Care Centers (LIC ✓ Consent for Emergency Medical Treatment
701) (LIC 627)
Before the child begins participating in the progr4m the family meets with a
member of the program staff for an intake meeting to talk ctbout the child's
history, individual needs and what the family hopes to gain through participation in
the program. A Hectlth Care Plan will be developed for ctny child with any specia)
medicctl conditions.
At this time, staff and parents agree upon a Toddler Needs and Services Plan for
ull children in the Toddler program. This plan includes individual provisions for
eating, sleeping and diapering/toileting. It is updated every three months or more
often if necessary.
Licensing Agency
We are licensed by the California Department of Social Services and are required
to ctbide by California Childcare Center title 22 Guidelines. Complaints c4n be
directed to the Licensing Agency.
The Depctrtment of Social Services/Community Care Licensing has the Quthority to
interview children or staff and to inspect and audit child or facility records
without prior consent. They c4n be reached at:
Department of Social Services
Community Care Licensing Division
101 6olf Course Drive
Rohnert Pnrk CA 94928
707-588-5026
- - - � -- -------� --—- - - ----.� � � - - ._ _ --- -- --------- ---- -
Attendance
Parking Lot Etiquette
All parents or guardians must enter from Standley Street (noted by sign with
arrow), park in p4rking spaces and exit onto Smith Street.
Vehicles must not be left idling during drop off/pickup.
All children must be wQlked into the building, holding the hand of the atdult.
Children never exit the car alone nor do they walk alone in the parking lot to the
car.
Insert:map
Sign In/Sign Out
State Law requires thut children be signed in and out each day by their parent. If
someone other than the parent will be dropping off or picking up the child they
must be on the emergency contact list, be 18 yeQrs of age and arrive ready to show
photo identification. Please notify the center if an unauthorized person will be
picking up your child. Verbal or written permission must be received before we will
release a child to anyone who is not authorized on the registration form.
Sign-In nnd Out Procedure for Parents
Dropping Off
Sign-in: There is a sign-in sheet for each classroom. Please sign your full name (not your
child's nume) and the time you ure dropping off your child. State law mundates this
procedure. In the event of a disaster, these sheets are used to take attendunce, and your
child's welfare may depend upon the sign-in sheet's accurucy.
Check in with the teacher: We feel that it is Q very important opportunity for us to
personally greet you and your child when you bring your child to the classroom. We ulso
wish to determine that he/she is feeling well and is reudy for the demctnds of a busy day
at the center. Your child will be given u health check to determine if they are well enough
to be at the center. This is a licensing regulution and will be strictly enforced. This
._ _. � �_ ___.._._---a� 10 �
process ctlso ensures that responsibility for the child is "handed-off" from the parent to
the tectcher and that the child experiences ct smooth transition between home and school.
When to leave: To be respectful of ctll the children and stctff, we request that parents
depart within the first few minutes of class. We have found that knowing that purents will
leave after u brief time helps children with separation and eases their trcansition into the
classroom routines.
Picking Up
When urriving for pick-up: Please be respectful of the classroom schedule and activities
happening when entering the classroom. If you typically pick your child up after circle
time, please wuit for the teacher to end his/her circle before entering the room. This
allows the teacher to finish the uctivity with every child's attention
Sign-out: Please sign your full name und record the time on the sign-in sheet.
Only adults who are authorized on the form on file in the office will be allowed to pick up u
child. A purent may not prohibit u child's other p4rent from picking up their child unless
this is supported by legal documents on file in the Program �irector's office.
If you have made arrcingements to have a friend or another family member pick up your
child, please be sure that you inform the teacher and/or Progrum Director. You will need
to add this name to your list of Persons Authorized to Pick-up the Child from the Facility
on the I.D. and Emergency form. He or she will also be required to show photo I.D.
No adult will be allowed to pick up any child if the adult appears unable to safely drive
and/or safely take care of the child.
Check your child's cubby: Children are provided with a cubby in their clussroom. Cubbies
are the children's private spaces in which they keep their personal belongings. PleQSe do
not send toys from home. Completed artwork and projects, will also be stored in the
cubbies until parents pick up their child(ren). Please check your child's cubby euch day for
artwork. There are also teacher communicution boards for each classroom where your
child's te4cher will post information about the class and upcoming activities. Messages and
notes to Parents will be in the child's classroom in a parent folders, please check your
folder as well.
Late Pick-Up: Our staff gets off at the same time the center closes- 5:30. Being late
affects stuff's ubility to go home to their own family. Please be respectful and not be
late. If you are running Iate, plec►se cull the school number immediately to let us know.
PleQSe try to arrive 5-10 minutes before the end of the program to insure time to greet
your child, spectk with the teachers and allow stuff to perform their work duties.
_._____- --.--_____- -_--- ____ ---- _� 1� �....____.__.__ _-------�-----
When you are leaving: Please stay with your child upon pick-up, and maintain close
supervision of your child as you leave the building.
Terminntion
The Sandbox reserves the right to suspend or terminate care of any child without
notice, should it be deemed necessary for the overall safety and well-being other
children in our care, staff or other parents. This termination policy also applies to
parents with inappropriate behavior towards staff, children, or other p4rents.
Holidays and Inclement Weather Closures
The Sandbox will be closed on the following holidciys each year:
✓ New Year's Day
✓ Martin Luther King Jr. Day
✓ President's DQy
✓ Memorial Day
✓ 4t" of July
✓ Labor Day
✓ Thanksgiving Day and the Day after
✓ Christmas Eve and Christmas Day
The Sandbox will follow the Ukiah Unified School District's inclement weather
closures. If Ukiah Unified will be closed or closes during program hours due to
inclement weather, we will also.
Tuition Fees
Payment Policy
_ ,� 1� �
Parents agree that all monthly fees (full time and part time attendance) will be
puid on the first of each month, in advance. Unpuid fees ctre subject to immediate
suspension or termination of care unless reasonable arrangements are made and
accepted and signed by both parties. Full time and part time fees are based on
booked dQys, not attendance, therefore parents are responsible for fees whether
child attends or not. (This includes sick dQys, holidays und vacation time). Refunds
and credits will not be given for days wrhere your child does not attend.
➢ A thirty (30) dcty notice will be given to enrolled families of any fee incrense.
➢ A fee of $30.00 will be charged for all NSF checks. Upon a second
occurrence of an NSF check, all subsequent payments must be made in cash.
*A registration fee of $50.00 is required at enrollment. There is an annual
registrution fee of $25.00. This is a materiuls fee for consumable art supplies for
use by the children in the program.
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- - --- -- -- -- - ---- - _ _. _ �.� _ _ _ - -- -- - - -____—. _ .- -
Program nnd Curriculum
Creative Curriculum
The Sandbox uses The Creative Curriculum� and the Creative Curriculum� for
Infants, Toddlers & Twos, 3rd Ed. as its educational approach. The philosophy of
The Crevtive Cu��iculum0 is that young children learn best by doing. The Creative
Cu�riculuma is built on theories of development in young children, that all children
learn through active exploration of their environment and therefore the
environment plays a critical role in learning. The goal of the Creotive Curriculum is
to help children become independent, self-confident, inquisitive and enthusiastic
learners by actively exploring their environment.
No one is more an expert on children than a child's parents. Parents play an
integral and important part in the education of their child. The Sandbox
encourages parents to play an active role in the education of their child through
meetings, gatherings, in-services and programs. Another way of doing this is
involving the parents in the child's duily curriculum. The Creotive Cu�riculum0
works best when teachers and parents work together. The curriculum offers tools
for parents to understand, assess, and support their child's development, as well as
connect with teachers and other individuals important in their child's development.
The curriculum identifies goals in all areas of development: Socinl/Emotionnl,
Cognitive, Physicatl ctnd Langunge. The planned ctctivities for the children, the
organization of the environment, the selection of toys nnd materiuls, pl4nning the
daily schedule and interacting with the children, are al) designed to accomplish the
goals and objectives of the curriculum and give your child a successful year in
school.
� 14 �
��
The Creative Curriculum� shows teachers how to integrute learning in literacy,
math, science, social studies, the arts, and technology throughout the day. It also
gives the teacher a wide range of teaching strategies-- from child-initiated
leQrning to teacher-directed approaches-- to best respond to children's leurning
styles, strengths, andinterests.
The staff of The SQndbox builds the curriculum for their children around the
environment using eleven different interest areas or centers:
• House Corner
• Blocks
• Tuble Toys
• Art
• Sand and Water
• Library
• Music & Movement
• Cooking
• Computers
• Outdoors
• Discovery
The richer the environments, the more concrete opportunities there are for
children to learn by interacting with materials and people. The teacher's role is to
create an environment that invites children to observe, to be active, to make
choices, and to experiment. Teacher's use the Creutive Curriculum Assessment
system to develop an individuQlized curriculum for your child. Parent Conferences
will be held twice per year or as needed to discuss your child's growth and
development.
If you huve questions concerning the Crevtive Curriculum� or any of the uctivities
that ure sent home, please contact your child's teacher.
Developmental c►nd Social Emotional Screening
The Sandbox uses the Ages and Stages Questionnaires (ASQ-3) to screen your
child for developmentul and social emotional milestones. The ASQ-3 is
questionnaire completed at various intervals by parents/caregivers. The
__-- - --_...._ - -- - -- - - -----� 15 �j __..- - ----�.._ ----- -__ __--_ . ._- ---
information gained is used to help plan your child's individualized curriculum. Your
child's teQCher will give you more information about the ASQ-3 prior to its use.
Daily Schedule
The daily schedule Qllows children freedom of choice while still giving them a sense
of stability and predictability within their day.
Preschool Toddler
7:30 Morning welcome 7:30 Morning welcome
Free Choice Time Free choice Time
8:15 Morning meeting 8:00 Morning Meeting
8:30 Breakfast 8:15 Breakfast
9:00 Toileting/Grooming 8:45 Toileting/Grooming
9:15 Outside Pluy 9:15 Free choice time
10:15 Free Choice Time 10:15 Outside Play
11:30 Lunch 11:ZO Lunch
12:00 Rest Time/Quiet activities 12:10 Rest Time/Quiet Activities
2:00 Afternoon Meeting 2:00 Snack
2:15 Snack 2:20 Outdoor Play
2:45 Free choice time 3:15 Free Choice Time
3:00 Small group time 4:15 Toileting/6rooming
3:15 Outside Play 4:30 Toileting/Grooming
— ---- � 16
� , ,
5:00 Clectnup/Quiet activities 4:45 Cleanup/Quiet Activities
5:30 Departure 5:30 Departure
Meals and Snc►cks
While ctttending The Sandbox your child will be provided with nutritious meals
and/or snacks. The Snndbox participates in the Child and Adult Care Food Progrnm
(CACFP) and contracts food services from a vendor. Dependent on your child hours
of attendance they will receive the scheduled meals. Menus will be posted in ectch
classroom. Please refer to daily schedule for mealtimes.
*If your� child hos on allergy or speciol condition thot requir�es differ�ent foods
from those listed on the doily menu pleose notify stoff and discuss olternative
food choices, All allergies ond/or special dietory or medicol needs must be
indicated on the Emergency Form and on the Physicion's Form. A Heulth Ca�e P/on
will be deve%ped for nll food ol%rgies.
Diapers and Diuper Rash Creams
The Sandbox provides diQpers and wipes for all children enrolled while at school. If
families prefer to provide their own diapers and wipes, they may make
arrangements with their child's classroom teacher. DiQper Rash Creams can be
applied c►s necessary - please work with your teacher to complete a Health Care
Plan that describes exactly when this should take place. Teachers must comply with
the directions on the product families provide.
Nnptime
� There is a regularly scheduled group nap time.
➢ Every child is expected to at least rest at nap time. Many children have a
very long day in child care and need time to rest and to have quiet time.
➢ Families mQy send a special blanket, pillow or soft toy for nap time. Children
are not expected to share these items, und use them only during nap.
➢ No child is forced to sleep or to stay ctwctke.
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➢ Nap mats are cleaned daily with a mild bleuch solution to sanitize them.
They will be disinfected weekly.
Clothing
Play is at child's work and it often involves materials such as sand, pnint, wuter and
glue, which can end up on a child's clothing. This is n nQtural part of your child's day.
Many children who have been toilet trained for sometimes have accidents when
they are particularly involved in an activity, or for various temporary health
reasons. Each child must have a complete chunge of clothes in their cubby at all
times.
✓ A change of clothes includes a shirt, pants, underwear, socks.
✓ It is the parent's responsibility to replace the clothes as needed and
to bring enough clothes.
✓ Occasionally a child will be sent home in the center's emergency
clothes. If this happens, parents are asked to wash and return those
items as soon as possible.
✓ Clothing should be marked with the child's name.
✓ Children should be dressed in comfortable, casual clothing, which they
can easily manage.
✓ Shoes should be sturdy 4nd allow active play without slipping. Tennis
shoes are best. Open-toed sandals or flip flops ure not allowed.
Discipline Policy
As child care professionals, we at The Sandbox are committed to providing a
supportive environment where children can gain experiences and grow. That
commitment and basic respect for children is reflected in our discipline policies
and procedures, which are intended to help children learn self-discipline as they
build self-esteem. It is our understanding thQt discipline encompasses all those
actions taken by teachers to enhunce the probability that children will develop
effective behaviors that are personally self-fulfilling, productive and socially
acceptable. The following guidelines hQVe been developed to enable us to creQte a
consistent and caring environment that teaches children to behave in responsible
ways and to feel good about themselves.
1. Set realistic expectations for young children's behavior.
-- ---j� 18
,
• Recognize thctt oppositionctl behavior is normative for children nt
this ectrly stage in their development.
• Accept children's struggle for uutonomy Qnd independence as an
importctnt developmental milestone of crucial importunce to later
development, even when it results in resistance to adults.
2. Limit your expectations to what is realistic --- "small expectations for
small children."
• Clarify your expectations for children, so that they clearly
understand whQt it is that you expect.
■ Involve children in the process of developing rules for clQSSroom
behuvior.
■ Reach consensus as Q staff to ensure consistency in expectations
and limits set for children.
3. Create an environment that enhances the probability that children
behave in appropriate wQys. (Prevention is often the very best cure!)
� Offer Q well-planned curriculum that actively involves children in
the learning process by including the following elements:
➢ a wide array of developmentctlly appropriQte activities
➢ leQrning through play with real ob jects and materiQls
➢ open-ended experiences that ctllow and encourcige children to
experiment with mQterials, without having to find ct "right"
answer
:- individual and small-group cictivities more than whole-group
experiences
➢ opportunities to make choices every day
➢ Change the physic4l environment instead of the child;
Maintain a safe "child-proofed" environment, but be sure
there nre many appropriQte Qlternative for children's
exploration and play (e.g., a variety of toys displctyed on open
shelves for easy reach)
➢ Add to the environment by introducing materials or
activities that interest children.
➢ Chnnge the environment by reorganizing the space or
renrranging items within the space to discourage certain
behavior (e.g., learning centers to encourage independent
activities and small group interactions).
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➢ Restructure schedules to match short attention spc►ns and
need for changes in activity.
➢ Anticipate possible problems before they happen, and use
distraction to channel children's behavior in more
acceptable ways.
➢ Let your own actions and interactions with children be a
"model" for the qualities and behQViors you hope to foster in
them -- i.e., speak and act only in ways you want
children to speak and uct.
4. Focus on positive communication techniques to gain children's cooperation
• Give hugs and caring to communicate your affection for children.
• Pcty close attention to the feelings that children express, and show
your acceptance and understanding of their feeling by using "active
listening" ( e.g., "I can see you're feeling ...")
• Be generous in your use of encouragement rather than praise to
recognize children's efforts and improvement not just their
accomplishments, and to build their self-confidence and feelings of
worth:
➢ Demonstrate acceptance (e.g., "You figured that out al) by
yourself.")
➢ Show confidence (e.g., "I know you'II do your very best.")
➢ Focus on contributions (e.g., "Thanks, I really appreci4te
your cooperation.")
➢ Recognize effort and improvement (e.g., "It looks as if you
worked very hard on that.")
➢ Use reasoning and "I messages" to help children understand
why we expect certain behaviors from them and to set the
stage for constructive problem solving.
➢ Describe Qn unacceptable behavior (e.g., "When everyone
talks at once at group time..."
➢ State your feeling (e.g., "I don't like it...")
➢ State the consequence (e.g., "...because I can't hear what
every child wants to say.")
5. Turn destructive situQtions into constructive ones by giving children
Qlternatives.
�_ ..�.._�_�_____ -------.__� 2� �--------- __ -
m
• Observe children carefully to determine uny patterns in or reasons
for their misbehnvior.
■ Recognize and acknowledge children's feelings and goals, even when
you cannot accept their actions (e.g., "I cQn see thut you'd like to
drnw, but I'm worried that crayon marks will not come off the wall.")
• Tell children what else they can do instend of whctt they cannot do
(e.g., "You can make u picture in the art area.")
� Provide Qlternatives so that children are given an opportunity to learn
more acceptable ways of behaving in the situation (e.g., "Would you
like to use crayons and paper or do you want to paint at the eQSel?")
• Provide children with "renewal" time when they and/or you need time
and space for calming rather than "time out" as Q punishment.
6. Use nctturql and logical consequences to motivate and to empower children
to make responsible decisions about their behavior.
• Help children to see the consequences of their behQVior for other
people (e.g., "When you call her names, her feelings get hurt and she
doesn't to plcty with you anymore.")
• When children misbehave, allow them to experience the natural and
logicctl consequences which are relctted to their Qctions, instead of
using punishment to control their behavior.
• Sometimes allow nutural consequences to help children learn from the
natural order of the physicnl world (e.g., ct child who chooses not to
eQt lunch may experience hunger later, or a child who misused a toy
mQy find it breQks).
+ Administer logicul consequences to help children leQrn from the social
order of their world (e.g., a child who spills paint on the floor is
responsible for helping to clean it up, or a toy is removed when Q child
is misusing it.)
• Give children the choice to behave, and follow through with the
consequences cQlmly and consistently, so they can learn from
experience what behnviors "work" (e.g., "You may stay und build in the
block ctrea with your friends. Or, if you're not uble to let them build
too, then you'II hctve to choose Qnother activity.")
■ Always give children the assurance that they may try again later to
behave responsibly, if they have misbehaved (e.g., "I can see you're
not ready to play appropricttely in the block area. You need to make
another choice now but you may try the blocks ctgQin later.")
�- - - - . ... - - --� z� � __ � __ _..___ -- --- -- - - _
7. Teach preschool children to use problem-solving skills and strategies to
resolve conflicts.
• Teach children to develop their ability to solve their own problems
by modeling conflict resolution skills:
➢ Defuse anger first through nctive listening.
➢ Acknowledge and support children's feelings.
➢ Collect information about what happened.
➢ State the problem cleurly and ob jectively.
➢ Help children generate multiple solutions to the problem.
➢ HQVe children look at possible consequences of the solutions
and evaluate them.
➢ Involve children in deciding on a solution and planning for its
implementation.
➢ Arrange discussion among children to solve problems.
While in the care of our center, we teach children to respect themselves, their
friends and teachers, their environment and materials. Most of the time, small
behavior issues and concerns are communicated to the parents through routine
interactions at drop off and pick up times. In some instances, children who are
disruptive or continuously aggressive may need a Behavioral Support Plan put in
place. A parent conference will be requested if a Behavioral Support plan needs to
be put in place for any child.
In rare instances, if a child becomes Q danger to him/herself or others, it may
become necessary to exclude the child from the program until the parent
conference can be held to develop a Behavioral Support Plun. If this happens, the
Teacher will inform the Program Director or Administrative Designee. The
Program Director or Administrative Designee will make the decision if the
Parent/Guardian should be called immediately or the child will be given renewal
time out of the classroom. If it is decided the child should go home, the Program
Director or Administrative Designee will telephone the parent or guQrdian and ask
that the child be picked up from the center. If the parent or guardian is
unavailable, the Program Director or Administrative Designee will call other
authorized persons from the child's emergency contact form to pick up the child.
Within 48 hours a conference will be held with center staff and parent/guQrdian to
develop a Behavioral Support Plan to enable the child to return to the center. This
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Behaviorctl Support Plan may include Q referral for additional professional services
and assessments. In order to continue enrollment the program will require the
parent to enroll in an evidence-bused parenting enrichment clQSS. One option is to
attend Triple P Parenting classes. These are avcailable as ten (10) one to one
sessions with at Triple P Facilit4tor or an 8 week group Triple P Course.
If Q child's behavior continuously takes Qwny from the care and snfety of the
others, enrollment modification and/or termincttion might be required.
No Corporal Punishment or ViolQtion of Personnl Rights (CCR 101223.a) will
occur. Staff will be non-judgmental in their interactions with children nnd
parents. Neither food nor functions of daily living will be used as punishment
or reward.
Trunsportation Arrangements
Parents are expected to make their own transportation arrangements to and from
the center. The Sandbox does not provide transportation services. All children
must be properly restrained in a car seat. Please do not leave any other child
unQttended in your car during drop off or pick up.
Field Trip Provisions
We will occctsionally tctke children in smctll groups on walks within the neighborhood.
Parents will be notified of times and dates and be required to sign a releQSe form
to allow child to pnrticipate. Trips that are not within wulking distance will not be
planned.
Help with Separntion Issues
We understand young children often hnve difficulty with separation. We want to
reassure you that we are alwQys ready to talk to you and comfort your child.
Always say good-bye with a kiss, hug and u wave! Be firm, but friendly about
(eaving. If your child whines or clings, prolonging the good-bye will only make it
harder for yourself and your child.
Snyi ng Good-Bye
- _ _-_ _ __... - - -� Z3 �- - -- - - - - -.____ ----- --- -
• Be consistent
• Follow the same routine - walk in, hang up coat, wash hands
• Always say good-bye
We are there to help during these transition times and help to comfort your child
once you leave. We offer comforting words such as, "I know it's hard to say good-
bye." Once you have gone through your good-bye routines a few times, your child
will get to know what to expect and the good-byes will be less difficult. After a
short period of time, your child's anxiety about you leaving ends quickly after you
leave. Should this not be the case, we want you to know that we would call you to
let you know how he/she is doing. Your child will pick up on your confidence about
having chosen a good place to him/her to be while you are ctway. 600d feelings are
contagious. So the first step in ad justing to suying good-bye is to be sure you ctre
comfortable with your decision to enroll your child in our program.
Please let us know if we can be of further help. We want you to know that
separation ad justment is normal and we have the experience of help you and your
child ease through this trunsition time.
-�-�� 24 �
Henith and Saf ety
6enernl Procedures
A child's good heulth plays a very significant role in his/her ability to enjoy the
benefits of our program. The Sandbox follows the regulations of Community Care
Licensing to assure that the facility and the policies protect children from hazards
and disease.
� Staff inembers are trained in First Aid and CPR and will be able to denl
with minor accidents.
y A first aid kit is kept in each classroom.
> An ctdditional kit and emergency contuct informution is taken on any off site
trip.
:- Accident reports are kept in each child's file.
y Parents will be notified immediately of Qny usu41 or more serious incident.
L Specific procedures for emergency evncuntion are posted in ench clQSSroom
ctnd emergency numbers are listed nectr the telephone.
:- Fire and earthquake drills are held regularly.
:- Staff follow universal precautions that is they use hand wushing, gloving cind
disposal of waste procedures, us though all contacts were potential sources
of diseQSe or infection.
� Children Qre taught about hand wushing and are supervised as they prepare
for meal times atnd ufter toileting.
Hand Washing
All staff, participating adults and children must wash their hands frequently while
at the Center. Germs grow in warm, moist plQCes, especially on palms, between
fingers and under nuils. Moist germs enter the body through the mouth or nose.
Hand w4shing removes germs from hands before they touch food or utensils which
go into the mouth. Surfaces and equipment handled by others contain germs.
_ -- - � -- - - --- - --� - -- -- � ._._
25 �- _ - - --- -� -- - - - --�-_ ._ _ ..
In a group child care setting, the viruses responsible for colds circulate rapidly,
especiQlly during the winter months when we tend to remain indoors for longer
periods of time. The virus concentration in respiratory secretions is usually highest
2 to 3 dQys before a person develops symptoms of illness. As a result, the
classroom air and everything your b4re hund touches picks up germs. Hand washing
is the single most effective method of reducing illness and the spread of germs.
Children should be instructed and assisted to wash hands just as adults.
The proper hand washing procedure is:
1. Wet hands with running water
2. Use liquid soap
3. Wash front & back of hands to finger tips using a scrubbing, over-and under
motion, rinse with running water
4. Continue washing for at least 20 seconds
5. Dry hands with paper towel (common towels may not be used)
6. Use paper towel to turn off faucet
7. Dispose of paper towel in a closed, lined trash can
Children Qnd staff watsh hands before:
✓ Upon arrival
✓ Any food assistunce, preparation or consumption
✓ Diaper changing or assisting with toileting
✓ Water play and playdough
✓ Setting out sheets and blankets for naptime
✓ Moving from one classroom to another
✓ Leaving the school
Childret� and staff wash hands after
✓ Mealtime
✓ Contact with body fluids (wiping/blowing noses, coughing on a hand, touching
mucus, blood or vomit)
✓ Diaper changing, assisting with toileting, personal toileting
✓ Removing disposable gloves
✓ Outdoor play or supervision
✓ Water play
✓ Hundling any garbage or cleaning
✓ Administering medication
✓ Handling a pet or any surfaces th4t might have contact with animals
- ,� 26 �__-----
Illness
Although The Sandbox makes every attempt to support working parents, it is not
possible for sick children to remctin in care. There are many reasons for this policy.
➢ Children who are feeling ill have problems interucting with other children
and participctting in nctivities.
➢ Children who ure ill need much more udult ctttention than is possible in ct
group care situation.
➢ Contagion is n concern for all the families and staff.
➢ And finally, a sick child, or one who has not fully recovered, is much more
susceptible to other diseuses.
Therefore, please make other arrctngements for when your child becomes ill. It is
particularly important to be alert for signs of contagious illness —fever, cough,
excessive nasal discharge, diarrhea and vomiting. Please inform us if your child
shows any of these symptoms.
Each morning your child will be given a short hecilth screening. If your child
does not pass the health screening, they will not be allowed to stQy that duy.
You or whomever is dropping them off must be prepared to take them home or
to an alternate provider.
All families will be notified when any child in the program is diagnosed with a
communicable disease or infestntion such as head lice or ringworm. (This does not
apply to certuin diseases for which confidentinlity is mandated, such as
HIV/AIDS.)
If a child becomes ill while at school, the parent or guardian will be contacted to
pick up the child. Teachers will notify parents if a child shows signs of illness or
injury. Parents are expected to make arrangements for their child to be picked up
as soon as possible after being called by the center. A sick child will be moved to Q
quarantine area in the center's office until someone arrives to take them home.
Emergency Informntion and Identification
All enrolled children must have an up to date identificcttion and emergency
information form on file. This form is completed by the pctrent and kept on file at
the center. This form includes the child Qnd parent's information, as well us
_- - --- -- -- - ----- � _-� z� ��-- - - .- - - ------_--- -
physiciQn's information. The form will include names and phone numbers of at least
three other relatives or authorized agents who are allowed to pick up the child or
to be called during an emergency or in case of illness. Whenever information
changes it is your responsibility to inform the staff as soon as possible.
Allergies
All Qllergies and/or special dietary or medical needs must be indicated on the
Emergency Form and on the Physician's Form. Allergies and special diet4ry needs
must be documented by a physician listing the food that may be substituted.
Parents should also complete a Health Care Plan for any child with special medical
conditions, including allergies. This plan identifies medical need, symptoms,
triggers, and action plan.
Henith Exclusion Policy
The following guidelines for exclusion from group catre are widely accepted among
specinlists in child development and pediatrics. If all families abide by these
policies, the overall number of sick days and severity of illnesses can be greatly
reduced. A child m4y return to care with some symptoms if 4 physician hcts
determined that the condition is not contagious. In general, the following symptoms
are grounds for exclusion:
➢ "Fever", defined at 101 or higher, by rectum for inf4nts O-4 months old; and
102 F for children 4-24 months; 101 F axillary for 4-24 months; for children
24 months or older 102 F by mouth or axillary
➢ "Diarrhea", defined as an increased number of uncontrolled stools with an
increased amount of water and/or lack of form (The concern here is
contagion, especially through leaking diapers, and the possibility of
dehydration.)
➢ Discolored dischatrge from eyes, ears, and/or nose
➢ Mouth sores accompanied by drooling
➢ Rash with fever or change in behavior
➢ Conjunctivitis or "pin�C eye" with discharge and/or matted lids after sleep,
soreness, or red lids
➢ Coughing that is severe, especially if it interferes with sleep
➢ Wheezing or any difficulty in breathing
.� —__._ � 2s �_ --- --__
��
y "Vomiting", defined as two or more episodes in the previous 24 hours unless
determined to be the result of 4 non-communicable condition ctnd the child is
not dehydrated
➢ Children must be free of fever for 24 hours before returning to school.
➢ After starting a course of antibiotics a child must remQin home for 24-48
hours, depending on the nQture of the illness, before returning to school.
➢ Infestation such as ring worm, pin worm, impetigo until 24 hours after
treatment hus begun.
➢ HeQd lice until treatment is documented und child is nit-free.
The following diseases are also grounds for exclusion:
➢ Tuberculosis
➢ Strep thront
➢ Chicken Pox
➢ Mumps
➢ Mectsles
➢ Rubella
➢ Hep4titis A
➢ Pertussis
Information on eQCh of the diseQSes and guidelines for return to care are ctvailable
from center staff. Information will also be posted whenever a case is diagnosed ctt
the center.
Incidental Medical Services
The Sandbox will provide the following Incidental Medical Services for children in
our care:
➢ Administration of EpiPen Jr. cand EpiPen
➢ Administration of Inhaled Medications
Any other Incidental Medical Services necessary for children in enrolled in the
program MUST be provided by their parents. A specific Health Care Plan will be
developed for those children to identify health cctre needs so thut they can be
successfully enrolled in The Sandbox.
Medication Policy
_.._.._- - --- -�-- - - _._. - --�-- - ---_ -_ _� 29 �- - --- -------- -�------- ------- - --
Medications, both prescription and non-prescription can be administered by prior
arrangement with the pctrent. They are stored in ct s4fe place, under refrigeration,
if necessary, nnd awuy from children. Ask your child's teatcher for ct Medication
form. Staff log times and amounts of inedication administered. The following
conditions must be met:
✓ Medication must have a pharmacy Iabel with child's name and date,
physician's name and instructions.
✓ Parental instructions and written approval are to be included in the child's
permanent file. A physician's note must accompany any non-prescription
medicine (decongestant, cough medicine, etc.).
✓ Medication will be returned to the parent when it is no longer needed or
when the child leaves the program.
Sun Protection
Children will be protected against cold, heut and sun injury. Fresh air is valuable in
preventing disease so children will go outside daily whenever possible. Parents are
Qsked to provide w4rm clothing and rain geur. To prevent sun injury the program
will provide sunscreen (with UVB and UVA protection). Parents will be asked to sign
permission for the Qpplication of sunscreen and to provide altern4tive brand if
they want a sunscreen other than th4t provided.
In jury
If a child is mildly injured while at the Center the Lectd Tencher will determine if
parents should be called. Parents will be cQlled i�nmediutely in the event of a head
bump with swelling, facial injury, mouth/tooth injury, bee sting or bite that breaks
the skin. If the parent or guardian cannot be reached the Center will notify the
person designated as the child's emergency contact. The Center maintains first aid
supplies sufficient to care for minor injuries. Injuries will be noted on an Accident
Form with a copy given to the parent (or person responsible for pick on that day)
and a copy for the child's file.
Accident Report Form
The Accident Report Form is used to inform parents of any of the following that
occur at school:
✓ Any injury that results in a mark (scrape, scratch, pinch, bump that results
in redness)
�� - �_..�_. �-�� 30 ��� -
✓ Any injury that would result in a lasting impression (sand in eyes, bit tongue,
slivers, bug bites, etc.)
✓ All human bites
✓ Bump to the hend
The form (in duplicate) must be completed by the stOff inember who witnessed the
episode. After completing the form it should be signed by a Lead Teacher (if
classroom LeQd TeQCher is unavailable, the form should be signed by a
Lead in another classroom). The original is to be placed in the child's pctrent pocket
in the sign-out binder, and the copy goes into the Program Director's box for
review. The intent of the form is to notify parents of whut hctppened, how the
accident occurred and what steps were taken to aid the child. It is critical that
the parent receives this notification the same dQy that it happens. Parents (or,
person picking child up that day) are asked to sign accident report forms at
departure. In completing the Accident Report Form it is innppropriate to include
the name(s) of other children involved on the form if the injury was cctused by
another child.
Medic4l/Dental Emergency
Should a medical emergency occur, The Sandbox will take the following steps:
✓ Call9-1-1.
✓ Notify Parents.
✓ Staff inember will remain with child until medical personnel and/or parent urrives.
✓ Staff inember will take their car to the hospital to be with child until the parent
guardiun arrives.
✓ An Injury/Accident Form will be completed by witnessing stctff ctnd given to the
parent as soon as possible.
✓ An Unusual Incident Report will be completed and submitted to Department of
Social Services, Community Care Licensing Division
*Parents are responsible for payment of any medical bills incurred.
-------- -- ---- --- - _ _ -- _ .- � 31 �-_ _ - ----- -------- - - -�..._�.�.-- -
Parent Pnrticipation
Parent Socializations/Education
One time per month an evening meeting will be scheduled. The socialization will
include dinner and opportunities to network with other parents and/or obtain
information from outside agencies ctbout services availuble to families with young
children within the community. 6uest speakers and/or parents will be invited from
various agencies to speak on topics of interest to enrolled f4milies. Parents are
highly encouraged to volunteer their time in the program. Parents are encouraged
to share ideas, interests and speci4l skills with staff.
The Sandbox participates in Triple P Parenting Education. Triple P gives parents
simple tips to help manage the big und small problems of family life. Problems like
toddler tantrums or teenage rebellion, self-esteem issues, bedtime battles,
disobedience, aggression. Triple P can help you deal with them all - and more!
Families can meet with staff to get more information on Positive Parenting as it
relates to their individual child and/or if there are specific beh4vioral concerns.
Helpful Tip Sheets are available on many different topics related to pnrenting. For
more information about Triple P, talk to your child's teacher.
Parent Comrnuv�icatio�
The Sandbox values ongoing communication between parents and teachers.
Teachers will pull parents aside to Q private area if they need to convey private
information on drop off or pick up. Parent conferences will be scheduled at least
two times ct yectr. Conferences may be requested att any time a parent or guardian
feels they need to discuss an issue regarding their child. A pnrent bulletin board
is located outside of each classroom. A Parent Pocket is in the sign in/out binder
for family and acts as a mailbox for important information. Please check daily.
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Sfl�:f'y', PfQf°;5!O�U!IStil �q�Ilfil IITh� ]Bt V�:_
Chris Dewey
• Chief af Police
March 8, 2016
Project Review—The Sandbox Child Daycare Center, File#Munis 1612 UP-PC
In revie�ving this application the Police Department has the follo�ving request:
1. As a condition of the Use Permit if granted that the Applicant will obtain and show proof by
filing a copy with the City of their appropriate State of California Daycare License and
maintain a valid license for operation for the duration of operation.
By• �
/ .
Lt. Sean Kaeser
300 Seminary Avenue � Ukiah, California 9548Z
Telephone: 463-6262 � Fax: (707) 462-6068 � www.cityofukiah.com
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Ukiah Police Department
Safety, Prof�ssionalism, Community Service
Chris Dewey
Chief of Police
Project Address: 270 North Pine Street, The Sandbox Child Daycare Center
Site Visit: March 9, 2016
Recommendations:
North Bush Street-West side of buildin�
South West metal gate entrance and North West metal gate main entrance-
-due to small children at the facility, spring loaded gate closures would be recommended for safety reasons, i.e.,
the possibility of children running into the parking lot or street.
-signage stating keep gates closed at all times.
Soi�th 6Vest entrance to school-glass c�oors:
-Keep door locked from outside entering with signage stating to use north (Main/center) entrance on North
Bush St. Use for exiting only. (Because this is a mixed usage building, the thought is to keep the Church
clients and other office building users from entering into the school area during operating hours.)
North West entrance to location-Main entrance-glass doors:
-Use this entrance as main entrance with signage for location of school.
Doorslgeneral:
-Make sure doors have the exit push bar protected from exterior tampering by a metal shield that protects the
push bar.
General Bz�ildin�:
-Maintain the current outside lighting in the parking lot area. Check the lighting during the evening or early
morning hours to see if visibility is adequate.
-Use good lighting at all exterior doors to facility.
-Keep all plantings maintained.
General qicestions to ask acility:
-Can all classroom doors be locked from the inside?
-Will all teachers have phones inside the classroom or on their person?
Respectfully submitted by: �
Nancy Sawyer, ICPS
Community Service OfficerlBusiness Liaison
Ukiah Police Department
Phone: 707-467-5708
nsawver�citvofukiah.com
300 Seminary Avenue � Ukiah, California 95482
Telephone: 463-6262 � Fax: (707) 462-6068 � www.cityofukiah.com
Planning 8� Community Development Department
300 Seminary Avenue
Ukiah, CA 95482
i Email: planninu(a�citvofukiah.com
CZ ty Of �Jkiah Web: www.citvofukiah.com
Planning Division
Phone: (707) 463 -6203
- �� , �
Fax: {707 463-6204
, . �� ���.�
Project Rev�ew Committee ,Ref.erral
Please provide comments by March 16, 2016
The City of Ukiah Planning and Community Development Department is soliciting input on the project described
below for use in the staff analysis, CEQA document and public hearing documents. You are invited to comment
on any aspect of the proposed project, including information required before you can finalize your comments
and recommended conditions of approval for the project.
TO:
Charley Stump, Planning Director Mendocino Co�nty Planning Department
Kevin Thompson, Principal Planner
Michelle Johnson,Assistant Planner Mendocino County Public Health
X David Willoughby, Building Official Mendocino Transit Authority
X Ben Kageyama, Senior Civil Engineer Regional Water Quality Control Board
X Kevin Jennings, Fire CA Department of Fish&Game
X_ Sean Kaeser,Investigations Commander Northwest Information Center
X Scott Bozzoli, Electrical AT&T
Airport Commission PG&E(gas)
Mendocino County Air Quality(disturbed area +1 acre) PG&E(Land Rights)
Mendocino County Airport Commissson Other: Mendocino County Environmental Health
Mendocino County Health Department X Other: Katrina,Public Notice
FROM: Michelle Johnson, Assistant Planner/email miohnson(a7.citvofukiah.com/phone 707 463-6206
Date Filed: March 04, Z016 Date March 07, Z016
Referred:
Previous File #: FILE N0: 10-11-UP-PC Resubmittal:
File# s Munis 1612 UP-PC A licant: Raise &Shine
Pro'ect Name: The Sandbox Child Da care Center Address: 166 East Gobbi Street
Site Location: 270 North Pine Street Ukiah, CA 95482
APN: 002-214-07
Zonin : Medium Densi Residential R2 Phone: 707-462-4453
General Plan: Medium Densi Residential MDR Email: 'enna@mendochildren.or
Project Description: Request for approval of a Major Use Permit to operate a Child Daycare Center for 36
children; in a 1,516 square foot space in the Southwest Wing of the existing Ukiah Methodist Church located on
- the corner of Bush and Standley Street. There are currently 19 striped parking spaces.
Attachments: Project Description, Project Plans, Operations Manual
. . w::, r , . . . r
r�:t--� -� � ,:�."- .::_��.. ;� � �„'� � `�:� �'� 1 ;}'
Please provide co�m�men�s b����rc'h� 1�6�,=��0�1��
_ � ��. .
If No Comments, please sign and date below and return this Project Referral Form by the date noted
above.
I. - � �
`-x'�' �- l 5- L
Signature Date
�
Planning 8 Community Development Department
300 Seminary Avenue
Ukiah, CA 95482
Email: planninq(a�citvofukiah.com
CZ�y Of Ukiah Web: www.citvofukiah.com
Planning Division
..�.�.�._ - — Phone: (707)463 -6203
Fax: �707� 463-6204
, ��.. �����_� ��e.����.�
Project Review Committee Ref.e.rral
Please provide comments by March 16, 2016
The City of Ukiah Planning and Community Development Department is soliciting input on the project described
below for use in the staff analysis, CEQA document and public hearing documents. You are invited to comment
on any aspect of the proposed project, including information required before you can finalize your comments
and recommended conditions of approval for the project.
TO:
Charley Stump, Planning Director Mendocino County Planning Department
Kevin Thompson, Principal Planner
Michel�e Johnson,Assistant Planner Mendocino County Public Health
X David Willoughby, Building Official Mendocino Transit Authority
X Ben Kageyama,Senior Civil Engineer Regional Water Quality Control Board
X Kevin Jennings,Fire CA Department of Rsh&Game
X Sean Kaeser,Investigations Commander Northwest Information Center
� X Scott Bozzoli, Electrical AT&T
Airport Commission PG&E(gas)
Mendocino County Air Quality(disturbed area +1 acre) PG&E(Land Rights)
Mendocino County Airport Commission Other: Mendocino County Environmental Health
Mendocino County Health Department X Other: Katrina,Public Notice
FROM:Michelle Johnson,Assistant Planner/email miohnsonna.citvofukiah.com/phone 707 463-6206
Date Filed: March 04, 2016 Date March 07, 2016
Referred:
Previous File #: FILE N0: 10-11-UP-PC Resubmittal:
File# s Munis 161Z UP-PC A licant: Raise&Shine
Pro'ect Name: The Sandbox Child Da care Center Address: 166 East Gobbi Street
Site Location: 270 North Pine Street Ukiah, CA 95482
APN: 002-214-07
Zonin : Medium Densi Residential R2 Phone: 707-46Z-4453
General Plan: Medium Densi Residential MDR Email: 'enna@mendochildren.or
Project Description: Request for approval of a Major Use Permit to operate a Child Daycare Center for 36
children; in a 1,516 square foot space in the Southwest Wing of the existing Ukiah Methodist Church located on
� the corner of Bush and Standley Street.There are currently 19 striped parking spaces.
Attachments: Project Description, Project Plans, Operations Manual
Please_ provide comments b.y Ma�c�h 1 �; 201��
If No Comments, please sign and date below and return this Project Referral Form by the date noted
above.
������
Signature Date
,�
Michelle Johnson
From: Scott Bouoli
Sent: Tuesday, March 15, 2016 11:57 AM
To: Michelle Johnson
Subject: RE:270 North Pine Street_MUNIS # 1612 UP-PC
Hello,
I called and spoke with Jenna about the Sandbox Child Day Care Center Munis#1612. She informed me that at this time
there will be no electrical upgrades or changes.
So The Electric Department has no comments at this time.
Thank you,
Scott Bozzoli
City of Ukiali
Electrical Eilgiiieeriiig Tecliiliciaii
1320 Airport Fd
Ukiali Ca. 95482
707-467-5775
sbozzoli@citvofukiah.com
From: Michelle Johnson
Sent:Tuesday, March 15, 2016 10:40 AM
To:Scott Bozzoli;Jimmy Lozano; Ben Kageyama
Subject: 270 North Pine Street MUNIS#1612 UP-PC
Good morning,
Do you have any comments for the attached project?
-Michelle
MICHELLEJOHNSON AssiscantPlanner
City of Ukiah
Planning and Community Development bepartment
300 Seminary Avenue,Ukiah,CA 95482
(707)463-6206
www.citvofukiah.com
"Those who fail to plan, plan to fail." Winston Churchill
I
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f.�;�3G�'l�Y1C'i''ei y.•'
Michelle Johnson
From: roger@mendocpa.com
Sent: Saturday, March 12, 2016 10:32 AM
To: Michelle Johnson
Subject: Day Care Center at 270 North Pine Street
To Planning Commission Members for the City of Ukiah:
As many of you may remember, this facility has been used in the past as a children's day care center. I never heard of
any problems with that use in the past and support the proposed project.
Roger Vincent
827 Cypress Ave
Ukiah, CA 95482
i