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Home My WebLink About2016-02-17 PacketCITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 February 17, 2016 6:00 p.m. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS /INTRODUCTIONS /PRESENTATIONS 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Minutes of January 28, 2016, a Special Meeting. b. Minutes of February 3, 2016, a Regular Meeting. c. Minutes of February 8, 2016, a Special Meeting. 6. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. 7. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and /or Planning Commission recommendations. a. Report of Disbursements for the Month of January 2016 b. Approve Notice of Completion for Grace Hudson Museum Building Improvements Spec No. 15- 08, Funded by Proposition 84 Nature Education Facilities Grant Program c. Approval of Notice of Completion for the Low Gap to Despina 200/600 Amp Loop Project, Specification No. 15 -04 and Approval of Final Payment of the 5% Retention to All Phase Excavating and Construction, Inc. (EUD) d. Report Contractual Staffing Services with Accountemps in the Amount of $19,499.55, and Approval for an Additional $25,200, for a Final Estimated Contract Amount Not to Exceed $44,699.55 for the Backfill of a Vacant Accounting Assistant Position Page 1 of 3 8. AUDIENCE COMMENTS ON NON - AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 9. COUNCIL REPORTS 10. CITY MANAGER /CITY CLERK REPORTS 11. PUBLIC HEARINGS (6:15 PM) a. Public Hearing to Review Draft General Plan Housing Element 12. UNFINISHED BUSINESS a. Receive Water Rate Study Presentation, Approve the Final Draft Water Rate Study, Authorize City Manager to Mail Proposition 218 Notices and Schedule a Public Hearing on Proposed Water Utility Rate Changes b. Receive Update on Current and Future Municipal Solid Waste Solutions for Ukiah Curbside Solid Waste c. Approval of Engagement Letters with Moss - Adams, LLP for Financial Review of Ukiah Waste Solutions and Solid Waste Systems and Corresponding Budget Amendment in the Amount of $30,000 13. NEW BUSINESS a. Award Contract to Infosend for Providing Data Processing Print and Mail Services for the Finance Department, Utility Billing Division 14. CLOSED SESSION — Closed Session may be held at any time during the meeting. a. Conference with Legal Counsel — Existing Litigation (Cal. Gov't Code Section 54956.9(d)(1)) Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case No. SCUK- CVPT -15 -66036 b. Conference with Legal Counsel — Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Mendocino County Superior Court, Case No. SCUK- CVC -13 -63024 c. Conference with Legal Counsel — Existing Litigation (Cal. Gov't Code Section 54956.9(d)(1)) Name of case: County of Mendocino v. Solid Waste System, Inc. et al., Mendocino County Superior Court, Case No. SCUK- CVG -11 -59459 d. Conference with Labor Negotiator (Government Code Section 54957.6) Agency Representative: Sage Sangiacomo, City Manager Employee Organizations: All Bargaining Units Page 2 of 3 e. Public Employee Performance Evaluation Government Code Section 5495 Title: City Manager 15. ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 12th day of February, 2016. Ashley Cocco, Deputy City Clerk Page 3 of 3 Agenda Item 5a CITY OF UKIAH CITY COUNCIL AGENDA Special Meeting Ukiah Valley Conference Center 200 South School Street Ukiah, CA 95482 January 28, 2016 4:30 p.m. ROLL CALL Ukiah City Council met at a Special Meeting on January 28, 2016, having been legally noticed on January 26, 2016. Mayor Scalmanini called the meeting to order at 4:32 p.m. Roll was taken with the following Councilmembers Present: Douglas F. Crane, Maureen Mulheren, Kevin Doble, Vice Mayor Jim O. Brown, and Mayor Scalmanini. Staff Present: Sage Sangiacomo, City Manager; Mel Grandi, Electric Utility Director; Tim Santo, Interim Electric Supervisor; Ashley Cocco, Deputy City Clerk; and Kristine Lawler, City Clerk. Also Present: Charley Stump, Planning and Community Development Director; Tim Eriksen, Public Works Director /City Engineer; Sean White, Water and Sewer Director; Chris Dewey, Police Chief; Shannon Riley, Senior Management Analyst; Karen Scalabrini, Finance Director; Maya Simerson, Community Services Director; Melody Harris, Human Resources Director; David Rapport, City Attorney; Kevin Jennings, Operations Fire Chief; and Diann Lucchetti, Electric Utility Department Administrative Secretary. MAYOR SCALMANINI PRESIDING. CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 4:36 P.M. 2. CLOSED SESSION a. Conference with Legal Counsel — Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Ukiah v. Questex, Mendocino County Superior Court Case No. SCUK -CVPI- 15 -66036 CITY COUNCIL RECONVENED IN OPEN SESSION AT 6 :03 P.M. No action for Closed Session item taken. 3. STRATEGIC PLANNING WORKSHOP (5:30 p.m.) a. Overview and Discussion of the City of Ukiah's Electric System and Review of System Infrastructure, Staffing, and Resources. Presenters: Mel Grandi, Electric Utility Director and Tim Santo, Interim Electric Supervisor. Electric Utility Director, Mel Grandi showed a PowerPoint presentation (attached), which gave an overview of the history of the electric utility in the City of Ukiah, followed by detailing the current state of the electric system, including the hydro - electric plant, substation, and status of the electric utility department's financials. Director Grandi went on to present slides on a number of projects, explaining concerns and possible solutions, and brought various examples to demonstrate elements used in the electric system. In conclusion, Director Grandi summarized the status of the electric utility department's capital projects. Page 1 of 2 City Council Minutes for January 28, 2016, Continued: Page 2 of 2 A discussion ensued addressing methods of departmental coordination when planning future load upgrades and other capital improvement projects; consideration for how to serve areas that currently aren't in the city but may potentially be included down the road; the status of the City's own power generation and whether funds should be set aside for those potential projects; additional electrical feeds from other points on the grid; and the consideration of possible inclusion of empty pipe for possible computer /broadband use. The meeting concluded with Councilmember Crane expressing appreciation to the Electric Utility Department for the improvements that they have achieved in having a lesser impact on the community when power outages occur. 4. PUBLIC COMMENT 5. ADJOURNMENT There being no further business, the meeting adjourned at 7:31 p.m. Kristine Lawler, City Clerk ti9 of Ut, JjMML G ",f Electric Utility UNIT 2 (Ukiah Electric History C!TY of 0 iA Y LlVFI A - SETTER r� A 1898 -1901 Ukiah Delivered Electric Energy 1892 7nostSati reet Lights Iled Hydro Electric Power Plant - Commercial 2009 -10 7(,, %r Q. LJ/Y rO I> \Ain V>Ie-% Energy Credit Markets �y 0 U Electric UtllYty 2016 Now Lowest Rates and 57% Renewable - Carbon Free City of Ukiah Live Better Electrically Power Tools Appliances Heating Cooking �y 0 U� Electric Utilliv �y 0 U� Electric Utilliv M �y 0 U� Electric Utllliv Customers: Poles: Fast Facts Residential: Commercial: Total: 2014 Transformers: 1128* * Plus one for the Tesla Chargers 6,000 2,100 8,100 12,000 Volt Conductor: 79.1 miles or 417,648 feet Connections: >200,000 or About 4 miles of Cheese Balls a_ �111111111111111111111111111111111111111111141141111111ni�nnunumm�. �,,, —� _ 11 4 i i � J �f gyp+ � 'f• iy�t S`b �_ ry �� ''' \ �� r,�—�� F ;. � . ''�,•w , far • . � �.t I INS Al �y 0 U� Electric Utilliv ow ;i\ ti9 of Ut, JjMML G ",f ElectricUtility T 4PRI _A�w of Uh G � Electric Urllttv 2015 Power Conte The following information is being provided i once with California State Law. As a City of Ukiah Electric Utility customer, 57% of your electric energy is from carbon -free green renewable resources. The table below:, details your electric enerav resource mix for 2014. /%, Renewables -- Biomass -- Geothermai -- Smafl Hydro - -Solar - -Wino# 4`4,.71 Large Hydro Natural Gas Nuclear Other IJnspecifed Sources of Power 49.0°x° 20.0% ().0% 3.f] %a 4,6.0 %fl 4.0%ff 3.0% 1. {)% o.N 0_ 4.0% 8.C]% 0.0 °% d 6.0 °% o- 8.0 %4 6.0 % 19.0% 45.0% 0.0 0 l0 9.0% 0.0% 0.0 %p 24.0 %4 14.0% 117rotal 100'% 100% * "Unspecified sources of power" means electricity from transactions that are not traceable to specific generation sources. '* Percentages are estimated annually by the California Energy Commission based on the electricity sold to California consumers during the previous year. For specific information about this electricity product, contact the City of Ukiah, Electric Utility Department @ (707) 467 -5711. For general information about the Power Content Label, contact the California Energy Commission at 1- 600- 555 -7794 or www.energy.ca.gov/consumer. �y 0 U� Electric Utilliv �� Y ti9 of Ut, JjMML G ",f Electric Utility �y 0 U� Electric Utilliv Revenue — Stabilized $15,900,000 $15,700,000 $15,500,000 $15,300,000 $15,10,0,000 $14,90], 030 $14,700,000 Revenue Annual Average 2010 -10 to 2015 -6 Revenue dropped below $15 million during recession. Now has stabilized to $15 million .Si 0�(,'1- B��C �' ��4t�" aO�, �,y` 1A�e�" 1+ �, tit' Ar�PO�r� $�,�C1�'t�'�e�l�r�4- �r�,�o�rc�,� '� i 0 !> '1r��6��,��r��4t �lr5 ,� �-1 �� b ��b ° �` ° gypN gyp-, P °�° �� °� �O� �o�� °� ��►. � °� �� ` � � °� `o of Utz G jjMML,',, Electric Utility Energy Sales 120,000 100,000 80,000 60,000 40,000 20,000 Trend Annual Energy (last twelve month sum) by Class & Total by year (thousand Ih) Total Sales Commercial —Residential — Commercial Muni — Pr iv ate Lights they —Total all Mu n' 2009 2010 2010 2010 2011 2011 2011 2012 2012 2012 2013 2013 2013 2014 2014 2014 2015 2015 �y 0 U� Electric Utilliv 4,000 3,500 3,000 2,500 2,000 1,500 1,000 500 2010 versus 2015 Monthly Kwh per Customer Residential & Commercial Residential Commercial ■ 2010 ■ X115 ti9 of Ut, G ,',f Electric Utility Ukiah's Electric Rates $0.300 $0.250 $0.200 $0.150 $0.100 $0.050 $0.000 Compare Residential Rate /kwh PG&E, Ukiah & Sonoma Green by kwh per month 100 200 300 400 500 600 704 800 900 1,000 KWh per Month o of ut' G ",f Electric Utility PG&E Ukiah Sonoma Clean 5i.4j OODj.O0V $12,000,000 10,000,000 $8,000,000 $8,t?00,400 $4, OOO,000 $2,000,000 2015 2016 2017 2018 2019 202D �y 0 U� _ illty ate Change o rate change �y 0 U� Electric Utilliv If we only keep the lights on We have failed! �y 0 U� Electric Utllliv A maintained system is not enough... It is paramount to have an electric system designed for - Capacity, - Capability and - Critical load planning Needs - Redesign �y of Uh G � Electric Utilttv Needs - Redesign IA �y 0 t� Electric Utility Needs - Redesign �y 0 U� Electric Utilliv r t ti9 of Ut, JjMML G ",f Electric Utility Needs - Redesign =sf �y 0 U� Electric Utilttv Maintenance w ALM mi `o of Utz Electric Utility f INN 4 Maintenance -Hydro Power Plant lo of Electric Utiliv t jr t iNeeds - Upgrade �y 0 U� Electric Utilttv Maintenance - Substation Rapid Pressure Relay y of Electric Utilttv Maintenance - Substation Y --0% M M §20T 0 r� �y 0 U Electric Util�iv Capital Projects FY2015 -16 �y 0 t� Electric Utility CICf�LT1?.� k d[JILdI IrTIPrUVCITItrIL rrUjt(-L kur)ruiiu ou-L (transfer from 800 Operations to 801 CIP Fund) Summary of Electric Capital Projects: PCB Transformer Replacement Pole — Replacements Automated Meter Readirlg — AM AMP — Loading & Fault Locating Communication Upgrades Transformer Upgrades State St Widening Pole/Equipment Upgrades #6 Reconductor and System Tap Protection Total Fund Sources 745 000 $41745,000 Completed $ 20,000 Completed $ 15,000 Developing Specification 5% $1,990,000 Developing Specification 5% 40,000 Designing System & Installation 10% $ 80,000 Completed $ 25,000 Pending County 40,000 (Capital Projects FY2015 -16 Digger Derrick E -Truck Foreman Truck Can -Call Sub Truck Completed $ 380,000 Reviewing Options 80% $ 40,000 Completed $ 75,000 Reviewing Options 80% $ 40,000 Underground System Switching Upgrades/Oak (Manor Design Comp. work sched & bid 50% Underground System Switching Upgrades/Leslie- obbi fault Completed 600 .Amp Connector Replacement Orchard Ave Completed Low Cap 200 & 600 Amp Upgrades Completed Perkins Street Underground Project — Phase 2 Utility -5% pending contractor & schedule Perkins Street Underground Project — Street Lighting Pending UGing 90% Substation Transformer ##1 and #S Repair Pending Consultant -10% Hydro Electric Plant Seal Repair Pending Consultant -10% Electric Service Center Improvements Pending Consultant- 5% $ 180,000 $ 60,000 $ 10,000 150,000 $ 180,000 $ 145,000 $ 400,00,0 $ 175,000 $ 700,000 wy of Uh 'v G � Electric Urllttv Plan for the Future (Loads) Improve Power System Capabilities Shorten Outage Durations Attract qualified Personnel with experience Reduce No. of Outages Improve System Operational Monitoring and Control (AMI, SCADA &Communication) Questions U �y 0 U� Electric Utilliv Agenda Item 5b CITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 February 3, 2016 6:00 p.m. 1. ROLL CALL Ukiah City Council met at a Regular Meeting on February 3, 2016, having been legally noticed on January 29, 2016. Mayor Scalmanini called the meeting to order at 6:01 p.m. Roll was taken with the following Councilmembers Present: Douglas Crane, Maureen Mulheren, Kevin Doble, Vice Mayor Brown, and Mayor Scalmanini. Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk. MAYOR SCALMANINI PRESIDING. URGENCY ITEM Presenter: David Rapport, City Attorney and Shannon Riley, Senior Management Analysis. Motion /Second: Crane / Doble to accept urgency item due to timelines and placed as agenda item 13c. Motion carried by the following roll call votes: AYES: Crane, Mulheren, Doble, Brown, and Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None. 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS /INTRODUCTIONS /PRESENTATIONS 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Minutes of January 20, 2016, a Regular Meeting. Motion /Second: Mulheren /Brown to approve the minutes of January 20, 2016, a Regular Meeting, to include missing pages. Motion carried by the following roll call votes: AYES: Mulheren, Doble, Brown, and Scalmanini. NOES: None. ABSENT: None. ABSTAIN: Crane. 6. RIGHT TO APPEAL DECISION 7. CONSENT CALENDAR a. Budget Amendment to Increase the Salary for Airport Attendant and Reclassification of the Airport Grounds Maintenance Attendant - Airport. Motion /Second: Crane /Mulheren to approve Consent Calendar Item 7a, as submitted. Motion carried by the following roll call votes: AYES: Crane, Mulheren, Doble, Brown and Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None. Page 1 of 4 8. AUDIENCE COMMENTS ON NON - AGENDA ITEMS 9. COUNCIL REPORTS Presenters: Vice Mayor Brown, Mayor Scalmanini, and Councilmember Doble. 10. CITY MANAGER /CITY CLERK REPORTS Presenters: Sage Sangiacomo, City Manager and Tim Eriksen, Public Works Director /City Engineer. 11. PUBLIC HEARINGS — 6:15 P.M. a. Consider Approving an Application to Demolish a Structure Over 50 Years Old Located at 517 South Main Street — Planning and Community Development. Presenter: Kevin Thompson, Principal Planner. PUBLIC HEARING OPENED AT 6:28 P.M. Public Comment: Estok Menton. Staff Comment: Charley Stump, Planning and Community Development Director. PUBLIC HEARING CLOSED AT 7 :08 P.M. Motion /Second: Crane /Mulheren to find that the structure does not meet the City Code criteria for historic or architectural significance. Motion carried by the following roll call votes: AYES: Crane, Mulheren, Doble, Brown, and Scalmanini. NOES: None. ABSENT: Crane. ABSTAIN: None. NOTE: It was determined that the City Council is not the appropriate entity to approve the demolition permit. RECESS: 7:11 — 7:20 P.M. 12. UNFINISHED BUSINESS b. Discussion and Direction Regarding Mendocino County Aids and Viral Hepatitis Network's Request to Extend the Duration of the Emergency Winter Homeless Shelter for an Additional 30 Days — Administration. Presenter: Shannon Riley, Senior Management Analyst. Public Comment: Libby Guthrie, MCAVHN; Benj Thomas; Allen Rogina; Holly Knight; John McCowen; Don Popowski; Dr. Mimi Doohan; Jackie Williams; Greg Harper; and Sandy O'Farrell. Report was received. RECESS: 8:28 — 8:34 P.M. a. Adoption of Resolution Approving Memoranda of Understanding for Employee Bargaining Units — Management Unit and Local 1245 of the International Brotherhood of Electrical Workers (IBEW) — Human Resources. Presenter: Melody Harris, Human Resources Director. Motion /Second: Crane / Doble to adopt Resolution (2016 -07) approving 2015 -2018 Memoranda of Understanding for the Management (COU No. 1516 -159) and Local 1245 of the International Brotherhood of Electrical Workers (IBEW) (COU No. 1516 -160) Bargaining Units. Motion carried by the following roll call votes: AYES: Crane, Mulheren, Doble, Brown, and Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None. Page 2 of 4 c. Adoption of Resolutions Authorizing Participation of the City of Ukiah in Property Assessed Clean Energy Programs and Authorize the City Manager to Negotiate and Execute Corresponding JPA Agreements — Administration. Presenter: Shannon Riley, Senior Management Analyst. Motion /Second: Crane / Doble to adoption of Resolutions (2016 -08, 2016 -09, 2016 -10, 2016 -11) Authorizing Participation of the City of Ukiah in Property Assessed Clean Energy Programs and Authorize the City Manager to Negotiate and Execute Corresponding JPA Agreements (Open PACE and YGrene - COU No. 1516 -161; HERO — COU No. 1516 -162). Motion carried by the following roll call votes: AYES: Crane, Mulheren, Doble, Brown, and Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None. 13. NEW BUSINESS a. Authorize the City Engineer to Act as the Project Director for a State Water Resources Control Board Grant Application on Behalf of the Russian River Watershed Association, Authorize the City Manager to Execute Necessary Contracts and Authorize the Establishment of Revenue and Expense Accounts Should the Grant be Awarded — Public Works. Presenters: Tim Eriksen, Public Works Director /City Engineer and Jarod Thiele, Public Works Project Analyst. Motion /Second: Crane / Doble to authorize the City Engineer to act as the Project Director for a State Water Resources Control Board grant application on behalf of the Russian River Watershed Association, authorize the City Manager to execute necessary contracts and authorize the establishment of revenue and expense accounts should the grant be awarded. Motion carried by the following roll call votes: AYES: Crane, Mulheren, Doble, Brown, and Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None. b. Receive Verbal Report and Provide Direction if Necessary on the First Amendment to the 2016 Regional Transportation Improvement Program through the Mendocino Council of Governments (MCOG). — Public Works. Presenter: Tim Eriksen, Public Works Director /City Engineer. Report was received. c. (Urgency Item) Authorize the City Manager to Negotiate and Execute a Revised Disposition Agreement with Petaluma Ecumenical Properties that would Restructure the Land Transfer from a Sale for $1 to a Long Term Note that will be Due and Payable in 55 Years — Administration Presenter: Shannon Riley, Senior Management Analyst. Motion /Second: Crane / Doble to authorize the City Manager to negotiate and execute the revisions to the Disposition Agreement (COU No. 1415 - 157 -A2) with Petaluma Ecumenical Properties that would restructure the land transfer from a sale for $1 to a long term note that will be due and payable in 55 years. Motion carried by the following roll call votes: AYES: Crane, Mulheren, Doble, Brown, and Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None. THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 9:15 P.M. Page 3 of 4 14. CLOSED SESSION a. Conference with Legal Counsel — Anticipated Litigation Significant exposure to litigation pursuant to Gov't Code 54956.9 (1 case) b. Conference with Legal Counsel — Existing Litigation (Cal. Gov't Code Section 54956.9(d)(1)) Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case No. SCUK- CVPT -15 -66036 c. Conference with Legal Counsel — Existinq Litigation (Government Code Section 54956.9(d)(1)) Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Mendocino County Superior Court, Case No. SCUK- CVC -13 -63024 d. Conference with Legal Counsel — Existinq Litigation (Cal. Gov't Code Section 54956.9(d)(1)) Name of case: County of Mendocino v. Solid Waste System, Inc. et al., Mendocino County Superior Court, Case No. SCUK- CVG -11 -59459 e. Conference with Labor Negotiator (Government Code Section 54957.6) Agency Representative: Sage Sangiacomo, City Manager Employee Organizations: All Bargaining Units f. Public Employee Performance Evaluation Government Code Section 5495 Title: City Manager No action was taken on Closed Session items. 15. ADJOURNMENT There being no further business, the meeting adjourned at 10:40 p.m. Kristine Lawler, City Clerk Page 4of4 Agenda Item 5c CITY OF UKIAH CITY COUNCIL MINUTES Special Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 February 8, 2016 4:00 p.m. 1. ROLL CALL Ukiah City Council met for a Special Meeting on February 8, 2016, which was legally noticed on February 5, 2016, Mayor Scalmanini called the meeting to order at 4:05 p.m. Roll was taken with the following Councilmembers Present: Douglas Crane, Maureen Mulheren, Kevin Doble, Vice Mayor Jim O. Brown and Mayor Stephen G. Scalmanini. Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk. 2. PUBLIC COMMENT 3. UNFINISHED BUSINESS a. Issuance of Water Revenue Refunding Bonds, Series 2016 — Finance. Presenters: Karen Scalabrini, Finance Director; Christine Choi, The PFM Group; Cyrus Torabi, Stradling Yocca Carlson & Rauth, P.C. Bond Counsel. Motion /Second: Crane /Brown to adopt Resolution (2016 -12) authorizing the issuance of Water Revenue Refunding Bonds, Series 2016, and approving certain documents - Indenture of Trust (COU No. 1516 -163); Bond Purchase Agreement (COU No. 1516 -164); Escrow Agreement (COU No. 1516 -165); Official Statement, Continuing Disclosure Certificates - and authorizing certain actions in connection therewith. Motion carried by the following roll call votes: AYES: Crane, Mulheren, Doble, Brown, and Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None. 4. ADJOURNMENT There being no further business, the meeting adjourned at 4:18 p.m. Kristine Lawler, City Clerk ITEM NO.: 7a MEETING DATE: February 17, 2016T t -ity ai ukiak AGENDA SUMMARY REPORT SUBJECT: REPORT OF DISBURSEMENTS FOR THE MONTH OF JANUARY 2016 Summary: Payments made during the month of JANUARY 2016, are summarized on the attached Report of Disbursements. Further detail is supplied on the attached Schedule of Bills, representing the four (4) individual payment cycles within the month. Background: Accounts Payable check numbers: 3015009 — 3015102, 3015103 — 3015193, 3015194 — 3015278, 3015279 - 3015398 Accounts Payable Wire Transfer numbers: Payroll Check numbers: 503484 — 503506, 503507 — 503554 Payroll Manual check numbers: Void check numbers: 74830, 75019, 3014790, 3012152, 3009380, 3010532, 3010541, 3010595, 3012209, 3012404, 3013435, 3013455, 3013530, 3013998, 3014955, 3015097, 3015187, 3009227, 3012957, 3013835 Discussion: This report is submitted in accordance with Ukiah City Code Division 1, Chapter 7, Article 1. FISCAL IMPACT: Budgeted Amount in g New Appropriation Source of Funds Account Number Budget Amendment 15 -16 FY Title & No. Required See Attached N/A See Attached Yes ❑ No Continued on Paoe 2 RECOMMENDED ACTION(S): Approve the Report of Disbursements for the month of JANUARY 2016 ALTERNATIVES: N/A Citizens advised: N/A Requested by: City Manager Prepared by: Administrative Analyst — Finance Department Coordinated with: Finance Director and City Manager Presenters: Attachments: Regort of Disbursements COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other _ RECORDS APPROVED: ❑ Agreement: ❑ Resolution: ❑ Ordinance: Note: Please write Agreement No. in upper right corner ojagreement when drafted.. s_ Approved: age S21`como' City Manager CITY OF UKIAH REPORT OF DISBURSEMENTS REGISTER OF PAYROLL AND DEMAND PAYMENTS FOR THE MONTH OF JANUARY FUNDS: 100 General Fund $96,45412 700 San tary Disposal Site Fund $26,16450 105 Measure S General Fund $136,24668 701 Landfill Corrective Fund 110 Special General Fund 702 Disposal Closure Reserve Fund $16500 201 Worker's Comp Fund $130,37792 704 Post Closure Fund - Solid Waste $000 202 Liability Fund 720 Golf Fund $122 203 Garage Fund $7,02966 730 Confemence Center Fund $17,870.64 204 Purchasing Fund $97587 750 Visit Ukiah $000 205 Billing & Collections Fund $12,13166 777 Airport Fund $11.32808 206 Public Safety Dispatch Fund $6.72708 778 Airport Capital Improvement Fund 207 Payroll Posting Fund $221,45601 779 Special Aviation Fund 208 Building Maintenance /Corp Yard Fund $0 00 800 Electric Fund $725,76306 209 IT Fund $000 801 Electric Capital Reserve Fund 220 Equipment Reserve Fund $13,52562 803 Lake Mendocino Band Reserve $1,78750 250 Special Revenue Fund $1,36194 805 Street Lighting Fund $9,97226 251 Special Projects Reserve Fund $26250 806 Public Benefits Fund $14,07579 300 Park Development Fund $10,51059 820 Water Fund $56,17811 301 Anton Stadium Fund $000 822 Water Capital Improvement Fund $8,42000 302 Observatory Park Fund 840 Cily/District Sewer Fund $96,42504 304 Swimming Pool Fund $000 841 Sewer Contruction Fund 305 Riverside Park Fund $000 843 Sewer Capital Fund 306 Skate Park Fund $000 900 Special Deposit Trust $12,31464 310 Museum Grants $12,15966 901 General Service (Accts Recv) $1,00441 311 Alex Rorbaugh Recreation Center Fund $3,04895 902 U S W Billing & Collection $22,57035 312 Downtown Business Improvement Fund $2500 903 Public Safety -AB 109 $000 500 2106 Gas Tax Fund 905 Federal Emergency Shelter Grant 501 2107 Gas Tax Fund 905 Mendocino Emergency Service Authority 503 2105 Gas Tax Fund 911 Russian River Watershed Association $41,24666 505 Signalization Fund 940 Sanitation District Special Fund 506 Bridge Fund 943 Sanitation District Capital Improvement Fund 507 1998 STIP Augmentation Fund 952 REDIP Sewer Enterprise Fund 508 SB325 Reimbursement Fund 960 Community Redevelopment Agency 509 S T P Fund 961 RDA Housing Pass -Through 510 Trans - Traffic Congest Relief Fund 962 Redevelopment Housing Fund 600 Community Development Block Grant 963 Housing Debt $119,30000 601 EDBG 94-333 Revolving Loan 964 RDA Capital Pass -Through 602 Community Development Fund 965 Redevelopment Capital Improvement Fund 603 08- HOMEA688 966 Redevelopment Debt Service 604 CDBG Grant 09- STBG-6417 967 Housing Bond Proceeds 605 11 -HOME -7654 Fund $000 968 Non - Housing Bond Proceeds 606 CDBG Grant 10 -EDEF- 7261 969 RDA Obligation Retirement Fund $33604 607 Prop 84 Grant Fund 844/944 Sewer Capital Projects Fund $61,26820 610 City RDA Projects Fund Retainage Withheld 630 Asset Seizure Fund $1,12233 631 Asset Seizure Fund (Drug /Alcohol) 633 H & S Education 11489(B)(2)(A1) 634 Federal Asset Seizure Grants 635 SUP Law Enforcement Service Fund $2,50000 637 Local Law Enforcement Block Grant 638 Asset Forfeiture 11470.2 H & S 639 Special Revenue - Police $000 640 Parking District Fund $4,702.99 691 Museum Fund $1,415.20 PAYROLL CHECK NUMBERS: 503484 - 503506 TOTAL DEMAND PAYMENTS -A/P CHECKS $1,888,215 28 DIRECT DEPOSIT NUMBERS: 74649 - 74830 TOTAL DEMAND PAYMENTS - WIRES' & EFTs $4400 PAYROLL PERIOD: 1220/15 - 01/02/16 TOTAL PAYROLL CHECKS & DIRECT DEPOSITS $689.87040 PAYROLL CHECK NUMBERS: 503507 - 503554 TOTAL PAYROLL EFTS (TAXES, PIERS, VENDORS) $554,27375 DIRECT DEPOSIT NUMBERS: 74831 - 75019 vendor name(If applicable) PAYROLL PERIOD: PAYROLL CHECK NUMBERS: DIRECT DEPOST NUMBERS: PAYROLL PERIOD: VOID CHECK NUMBERS: 74830, 75019, TOTAL PAYMENTS $3,132,403 43 3014790,3012152,3009380, 3010532,3010541,3010595, 3012209,3012404,3013435, 3013455,3013530,3013998, 3014955,3015097,3015187, 3009227,3012957,3013835 MANUAL CHECK NUMBERS: WIRE TRANSFER NUMBERS CERTIFICATION OF CITY CLERK This register of Payroll and Demand Payments was duly approved by the City Council on APPROVAL OF CITY MANAGER I have examined this Register and approve same City Manager City Clerk CERTIFICATION OF DIRECTOR OF FINANCE I have audited this Register and approve for accuracy and available funds Director of Finance Account Code Summary 10000000 General Fund 20526430 Electric Department - Meter Readers 10010000 City Council 20620231 Ukiah Dispatch 10011100 City Clerk 20620232 Ft Bragg Dispatch 10011300 Elections 20700000 Payroll Posting Fund 10012100 City Manager 20822500 Building Maintenance 10012200 Administrative Support 20824300 Corporation Yard 10012400 Miscellaneous General Government 20922900 IT Fund 10013400 Finance Department 22013300 FA Replace - Finance UB 10014000 City Attorney 22020200 FA Replace - Police Operations 10015100 Treasury Management 22021210 FA Replace - Fire Administration 10016100 Human Resources 22022900 FA Replace - Information Technology 10017100 Economic Development 22024100 FA Replace - Garage 10018000 Community Outreach 22024220 FA Replace - Streets 10020217 Animal Control 22024413 FA Replace - Water Distribution Cap 10022100 Parks 22024414 FA Replace - Water Distribution O &M 10022300 Aquatics 22024421 FA Replace - City Wastewater 10022800 Recreation 25024210 Engineering Reserve 10022810 Recreation Administration 25024300 Corporation Yard Reserve 10022821 Adult Basketball 25122900 CIP - IT 10022822 Adult Softball 25123100 CIP - Planning 10022824 Co -Ed Volleyball 25124210 CIP - Engineering 10022831 Youth Basketball 25124220 CIP - Streets 10022832 Youth Softball 25124410 CIP - Water 10022840 Day Camp 25124421 CIP - City Wastewater 10022850 Classes & Clinics 25126410 CIP - Electric 10022860 Special Activities 30022200 Park Development 10023100 Community Planning 30122210 Anton Stadium 10023320 Building Inspection 30222220 Observatory Park 10024210 Engineering 30522250 Riverside Park 10024214 Traffic Signals 30622260 Skate Park 10024220 Streets 30822280 Project Planning 10024224 Storm Drains 31022700 Museum Grant 10514000 Police - City Attorney 31122870 Alex Rorabaugh Recreation Center 10520210 Patrol 31217100 Downtown Business Improvement District 10520214 Police Reserves 50524210 Engineering - Signalization Fund 10520216 COPS Grant 50624210 Capital Engineering 10520218 Police - CSO 50824210 SB325 - Engineering 10520224 Police - Major Crimes Task Force 50824220 SB325 - Streets 10521210 Fire Administration 50924210 STP - Engineering 10521312 Fire Volunteer Station 50924220 STP - Streets 20112400 Worker's Compensation Fund 51024220 Trans - Traffic Slurry Seal 20212400 Liability Fund 510X9999 Trans - Traffic Project 20324100 Garage Fund 60217441 Grant - CDBG 602 20413500 Purchasing Fund 60317442 Grant - HOME 603 20513300 Billing and Collections 60417441 Grant - CDBG 604 20514000 Billing and Collections - City Attorney 60517442 Grant - HOME 605 20524412 Water Department - Meter Readers 60517461 First Time Homebuyer Program Account Code Summary 60517462 FTHB Activity Delivery 80026130 Electric Substation 60517467 FTHB - PIR 80026140 Reimbursable Work for Others 60600000 CDBG Grant 10 -EDEF -7261 Fund 80026200 Electric Metering 60617441 Grant - CDBG 606 80026300 Electric Generation 60617451 General Administration 80026312 Mendocino Hydro 60617452 AD ED Direct Financial Assistance 80026330 Hydro Electric 60617453 ED Direct Financial Assistance 80026400 Electric Administration 60717443 Grant Prop 84 80026410 Electric General Administration 60724413 Prop 84 Water Distribution Cap 80026430 Interdepartmental Charges 60900000 13 -CDBG -8940 80326330 Hydro Plant 60917458 13 -CDBG -8940 80526610 Street Lighting 63020210 Asset Seizure Expenditure 80626500 Public Benefit 63120210 Drug & Alcohol Education 82024410 Water 63320210 H &S Asset Seizure Expenditure 82024411 Water - Production O &M 63420250 Fed Asset Seizure Expenditure 82024413 Water - Distribution Capital 63520210 SLESF 82024414 Water - Distribution O &M 63820210 Asset Forfeiture 11470 82024415 Water- Production Capital 64020213 Parking Enforcement 82224413 Water - Distribution Capital 69122700 Museum 84024420 Wastewater 70024500 Landfill 700 84024421 Wastewater City - O &M 70224500 Landfill Closure 84024422 Wastewater City - Capital 70424500 Landfill Post closure 84024425 Wastewater Treatment - O &M 72022400 Golf 84124426 Wastewater Treatment - Capital 73022600 Conference Center 84224420 Wastewater 75017110 Visit Ukiah 84324422 Wastewater City - Capital 77725200 Airport Operations 84424421 Wastewater City Capital - O &M 77817411 FAA Grant 84424422 Wastewater City - Capital 80026100 Electric Administration 90000000 Special Deposit Trust Fund 80026110 Electric Overhead 91190100 Russian River Watershed Assoc 80026120 Electric Underground 96900000 Successor Agency ACCOUNTEMPS List of Checks Presented for Approval on 1/8/2016 The following list of bills payable was reviewed and approved for payment. 44658781 44436407 44467459 44651077 44588968 ADVANCED COLLISION REPAIR SF -D 18322 INC AIMEE SHIELDS ALONZO FRIAS ALPHA ANALYTICAL LABORATORIES INC JAN16 Invoices TEMP SUPPORT - RICARDO CHAVARR A/P BACKFILL - JOANNA MONTES A/P BACKFILL - JOANNA MONTES A/P BACKFILL - JOANNA MONTES A/P BACKFILL - JOANNA MONTES AUTO REPAIR SERVICES TRANSCRIPTION SERVICES 1/25 - 5/23/16 TRAVEL ADVANCE PO 44016 ENVIRONMENTAL AND ECOLOGICAL S $592.00 10013400 -52100 CONTRACTED SERVICES $592.00 $805.00 10013400 -52100 CONTRACTED SERVICES $805.00 $840.00 10013400 -52100 CONTRACTED SERVICES $840.00 $1,356.25 10013400 -52100 CONTRACTED SERVICES $1,356.25 $1,388.45 10013400 -52100 CONTRACTED SERVICES $1,388.45 --------- Vendor Total: - - - - -- $4,981.70 $146.37 90000000 -23237 DISTRICT USE TAX- MEASURE S ($0.68) 82024411 -56130 EXTERNAL SERVICES $0.68 82024411 -56130 EXTERNAL SERVICES $146.37 -------- Vendor Total: - -- ---- $146.37 $2,500.00 63520210 -52100 CONTRACTED SERVICES $2,500.00 -------- Vendor Total: ------- $2,500.00 $1,580.40 82024411 -57100 CONFERENCE & TRAINING $1,580.40 -- ----- Vendor Total: -- ------ $1,580.40 $19,846.80 70024500 -52100 CONTRACTED SERVICES $19,846.80 List of Checks Presented for Approval on 1/8/2016 Invoices ALPHA ANALYTICAL 5102708 MISCELLANEOUS LAB WORK AS $35.25 25024210 -80230 INFRASTRUCTURE $35.25 LABORATORIES INC NEED ---- Vendor Total: ----- ------ $19,882.05 APPERSON ENERGY MGMT DV 122215 WEATHERIZATION ENERGY $1,136.00 80626500 -52135 ENERGY CONSERVATION $1,136.00 REBATE PROGRAM DV 122215 WEATHERIZATION ENERGY $1,736.00 80626500 -52135 ENERGY CONSERVATION $1,736.00 REBATE PROGRAM ---- Vendor Total: ----------- $2,872.00 APPLE INC 4368077495 COMPUTER HARDWARE AND $57.31 77725200 -54100 SUPPLIES $57.31 PERIPHER 4368235131 COMPUTER HARDWARE AND $1,008.56 77725200 -54100 SUPPLIES $1,008.56 PERIPHER --------------- Vendor Total: $1,065.87 ARAMARK UNIFORM SERVICES STMT 11/30/15 MAT & TOWEL SERVICES $514.56 20822500 -56300 BUILDING MAINT. & REPAIR $187.50 (PLEASE S 73022600 -56300 BUILDING MAINT & REPAIR $147.50 31122870 -56120 EQUIPMENT MAINTENANCE & $179.56 REPAIR STMT11/30/15 UNIFORM SVC -AIRPORT FYE $219.13 77725200 -54100 SUPPLIES $219.13 2016 --------- Vendor Total: -- ---- $733.69 BELKORP AG SF -D 19375 PARTS $119.93 10022100 -56130 EXTERNAL SERVICES $119.93 --------- Vendor Total: - - --- - $119.93 BJ'S EMBROIDERY SF -D 11895 UNIFORM EXPENSE $146.62 20524412 -54100 SUPPLIES $146.62 --------------- Vendor Total: $146.62 BOUTIN JONES INC 89056 LEGAL RETAINER FOR UVSD $8,441.86 84424422 -52100 CONTRACTED SERVICES $8,441.86 LITIGA 88189 LEGAL RETAINER FOR UVSD $9,063.60 84424422 -52100 CONTRACTED SERVICES $9,063.60 LITIGA - -------------- Vendor Total: $17,505.46 List of Checks Presented for Approval on 1/8/2016 Invoices CANTEEN SERVICE 8627 MISCELLANEOUS SUPPLIES AS $129.25 NEED CDW GOVERNMENT INC BLZ5505 COMPUTER HARDWARE AND 20513300 -54100 SUPPLIES PERIPHER $2,468.77 BKM7604 COMPUTER HARDWARE AND $2,468.77 PERIPHER CELLEBRITE USA INC 163581 DATA PROCESSING, COMPUTER, 10520210 -54202 MAJOR CRIME INVETIGATIONS PRO CLOVERDALE SAW AND MOWER 03483 ROAD AND HIGHWAY ASPHALT CENTER $1,833.75 AND C COMCAST DEC15 UTILITIES COMPUTER OPTIONS INC BILL34518 IT SERVICES CONSOLIDATED ELECTRICAL 8821 - 496075 MISC ELECTRICAL SUPPLIES AS DISTRIBUTORS INC NE COUNTY OF MENDOCINO JAN16 SPANISH MTN SUBLEASE MO RENT -N $129.25 10012200 -54100 SUPPLIES $129.25 --------- Vendor Total: - - --- - $129.25 $376.05 20513300 -54100 SUPPLIES $376.05 $2,468.77 20513300 -54100 SUPPLIES $2,468.77 --------------- Vendor Total: $2,844.82 $3,098.99 10520210 -54202 MAJOR CRIME INVETIGATIONS $3,098.99 --------- Vendor Total: ---- -- $3,098.99 $1,833.75 84024421 -54102 SMALL TOOLS $1,833.75 ----- Vendor Total: ---- - ----- $1,833.75 $150.16 73022600 -55100 TELEPHONE $150.16 --------- Vendor Total: - - --- - $150.16 $900.00 20922900 -52100 CONTRACTED SERVICES $900.00 --------------- Vendor Total: $900.00 $290.59 20822500 -56300 BUILDING MAINT. & REPAIR $1.35 20822500 -56300 BUILDING MAINT. & REPAIR $290.59 90000000 -23237 DISTRICT USE TAX- MEASURE S ($1.35) --------- Vendor Total: -- $2---- 90.59 $50.00 20620231 -52100 CONTRACTED SERVICES $50.00 --------------- Vendor Total: $50.00 List of Checks Presented for Approval on 1/8/2016 Invoices CWEA DV 123015 CERTIFICATE RENEWAL DANIEL STEEL & MACHINE INC SF•D 19322 EQUIPMENT MAINTENANCE DC CUSTOMS INC SF -D 19326 PARTS AS NEEDED DEEP VALLEY SECURITY 287918 ALARM SERVICES AS REQUIRED FY DELL MARKETING LP XJRMTXKF6 COMPUTER HARDWARE AND PERIPHER DENBESTE LANDSCAPE 521043 MISC LANDSCAPE SUPPLIES AS SUPPLIES NEE DIVISION OF THE STATE DV 010616 DISABILITY ACCESS & ARCHITECT EDUCATION FEE $81.00 84024425 -57300 MEMBERSHIPS & $81.00 SUBSCRIPTIONS --------------- Vendor Total: $81.00 $218.33 10520210 -56130 EXTERNAL SERVICES $218.33 - ---------- Vendor Total: - -- - $218.33 $130.33 90000000 -23237 DISTRICT USE TAX- MEASURE S ($0.61) 10022100 -56130 EXTERNAL SERVICES $0.61 10022100 -56130 EXTERNAL SERVICES $130.33 --------- Vendor Total: - - --- - $130.33 $113.66 20824300 -52100 CONTRACTED SERVICES $113.66 --------------- Vendor Total: $113.66 $3,174.79 10520210 -54100 SUPPLIES $3,174.79 --------------- Vendor Total: $3,174.79 $258.31 90000000 -23237 DISTRICT USE TAX- MEASURE S ($1.20) 10022100 -59400 OTHER EXPENSES $1.20 10022100 -59400 OTHER EXPENSES $258.31 --------- Vendor Total: -- ---- $258.31 $8.10 90000000 -23012 STATE $1 BUS. LIC. SETASIDE ($18.90) 90000000 -23002 STATE $1 BUSINESS LICENSE $27.00 FEE --------------- Vendor Total: $8.10 List of Checks Presented for Approval on 1/8/2016 Invoices EFAX CORPORATE C/O J2 703623.2 EFAX SERVICES $5.70 10012200 -55100 TELEPHONE $5.70 GLOBAL COMMUNICATIONS --------------- Vendor Total: $5.70 EVOQUA WATER TECHNOLOGIES SF -D 18565 PARTS AS NEEDED $77.85 84024425 -56120 EQUIPMENT MAINTENANCE & $77.85 LLC REPAIR --------------- Vendor Total: $77.85 FASTENAL CAUKA18786 PARTS $10.57 84024425 -56120 EQUIPMENT MAINTENANCE & $10.57 REPAIR CAUK 18642 PARTS $206.98 84024421 -54100 SUPPLIES $206.98 --------------- Vendor Total: $217.55 FEDERAL EXPRESS 5- 259 -98507 SHIPPING SERVICES $226.49 10013400 -54101 POSTAGE $31.85 10013400 -54101 POSTAGE $35.87 10520210 -54101 POSTAGE $18.81 10520210 -54101 POSTAGE $18.81 10520210 -54101 POSTAGE $22.45 10520210 -54101 POSTAGE $22.45 10520210 -54101 POSTAGE $25.75 10520210 -54101 POSTAGE $50.50 --------- Vendor Total: -- ---- $226.49 FILETRAIL 2015 -0758 HOSTED FILE MANAGMENT $475.00 10011100 -52100 CONTRACTED SERVICES $475.00 SYSTEM 2015 -0814 HOSTED FILE MANAGMENT $475.00 10011100 -52100 CONTRACTED SERVICES $475.00 SYSTEM --------- Vendor Total: -- $9---- 50.00 FIRST ALARM 884443 ALARM FOR UPD EVIDENCE $62.40 10520210 -52180 SECURITY SERVICES $62.40 FACILIT --------------- Vendor Total: $62.40 List of Checks Presented for Approval on 1/8/2016 FISHER WIRELESS SVCS INC 225443 GEARY, SHEA, O'DONNELL, 401197 GRATTAN. & MITCHELL GHD INC 57142 56422 GOLDEN STATE EMERGENCY SF -D 19320 VEHICLE SERVICE INC Invoices COMMUNICATION EQUIP & MIS REPA TRIAL COUNSEL IN UVSD VS. COU DESIGN OF WELL #9 DESIGN OF WELL #9 PARTS GRANICUS INC 68244 DATA PROCESSING, COMPUTER, PRO GRANITE CONSTRUCTION 917500 MISC ROCK & ROAD PATCH COMPANY MTLS AS 916947 MISC ROCK & ROAD PATCH MTLS AS 914415 MISC ROCK & ROAD PATCH MTLS AS GRILL BROS PARTNERSHIP 198771 -2 EQUIPMENT & MACHINERY RENTAL A HACH COMPANY 9689014 SUPPLIES $120.00 2 20620231 -52100 C CONTRACTED SERVICES $ $120.00 --------- - -- ---- List of Checks Presented for Approval on 1/8/2016 HACH COMPANY 9687166 9697011 HOME DEPOT CREDIT SERVICES 7182531 6031026 2020020 6025825 12684 8012294 70344973 1174830 IDEXX DISTRIBUTION INC INTEGRITY SHRED Invoices SUPPLIES SUPPLIES MISCELLANEOUS SUPPLIES AS NEED MISCELLANEOUS SUPPLIES AS NEED MISCELLANEOUS SUPPLIES AS NEED MISCELLANEOUS SUPPLIES AS NEED MISCELLANEOUS SUPPLIES AS NEED MISCELLANEOUS SUPPLIES AS NEED MISCELLANEOUS SUPPLIES AS NEED MISCELLANEOUS SUPPLIES AS NEED 295898341 SUPPLIES AS NEEDED 54532 DOCUMENT SHREDDING SERVICES $574.04 $947.18 $31.63 $230.80 $14.86 $43.19 $12.79 $67.63 $83.17 $21.66 84024425 -54100 84024425 -54100 20822500 -56300 20822500 -56300 10022100 -54100 10022100 -54100 10022300 -54100 10022300 -54100 10022300 -54100 80026330 -54100 $358.99 90000000 -23252 84024425 -54100 84024425 -54100 $943.50 90000000 -23252 82024411 -54100 82024411 -54100 $28.50 10016100 -52100 SUPPLIES $574.04 SUPPLIES $947.18 - ------- Vendor Total: ---- --- $1,797.85 BUILDING MAINT. & REPAIR $31.63 BUILDING MAINT. & REPAIR $230.80 SUPPLIES $14.86 SUPPLIES $43.19 SUPPLIES $12.79 SUPPLIES $67.63 SUPPLIES $83.17 SUPPLIES $21.66 --------------- Vendor Total: $505.73 DISTRICT USE TAX- LIBRARIES ($0.38) SUPPLIES $0.38 SUPPLIES $358.99 DISTRICT USE TAX- LIBRARIES ($1.07) SUPPLIES $1.07 SUPPLIES $943.50 -- ---- Vendor Total: -- ----- -- $1,302.49 CONTRACTED SERVICES $28.50 List of Checks Presented for Approval on 1/8/2016 Invoices Vendor Description Invoice Amt Invoice Account Detail and Allocation Detail INTEGRITY SHRED 54455 DOCUMENT SHREDDING $57.00 10520210 -54100 SUPPLIES $28.50 SERVICES 20620231 -54100 SUPPLIES $28.50 --------------- Vendor Total: $85.50 INTERCOUNTY MECHANICAL & 4954 GENERATOR REPAIR -CITY HALL $550.00 20822500 -56300 BUILDING MAINT. & REPAIR $550.00 ELECTRICAL INC 4820 -B Heat Pumps $12,255.89 84024425 -80100 MACHINERY & EQUIPMENT $12,255.89 -------- Vendor Total: --- - --- $12,805.89 JAROD THIELE 1/25- 5/23/16 TRAVEL ADVANCE $360.00 82024410 -57100 CONFERENCE & TRAINING $360.00 --------- Vendor Total: -- $3---- 60.00 KEN FOWLER 94241 MISC AUTOMOTIVE PARTS AS $38.93 10520210 -56130 EXTERNAL SERVICES $38.93 NEEDE 93777 MISC AUTOMOTIVE PARTS AS $216.75 80026400 -56130 EXTERNAL SERVICES $216.75 NEEDE --------------- Vendor Total: $255.68 LACO ASSOCIATES 0036562 EVAL WATER RESOURCES @ $8,420.00 82224413 -80230 INFRASTRUCTURE $8,420.00 UKIAH G --------------- Vendor Total: $8,420.00 LINDLEY ROBERTSON NEF003 LABOR COMPLIANCE SERVICES $7,920.00 31022700 -52100 CONTRACTED SERVICES $7,920.00 --------- Vendor Total: - - - - -- $7,920.00 LOUIS MALDONADO SR DV010416 DEFENSIVE TACTICAL TRAINING $2,100.00 10520210 -57100 CONFERENCE & TRAINING $2,100.00 FO --------------- Vendor Total: $2,100.00 MARIO APARICIO DV 010416 INSTRUCTOR $80.00 10022850 -52100 CONTRACTED SERVICES $80.00 --------------- Vendor Total: $80.00 List of Checks Presented for Approval on 1/8/2016 Invoices MELISSA COBURN DV 010416 INSTRUCTOR MENDOCINO COUNTY SF -D 24173 HAZARDOUS MATERIAL PERMIT ENVIRONMENTAL HEALTH -- ---- $120.00 $1,281.00 MENDOCINO SOLID WASTE 10244 HAZARDOUS WASTE DISPOSAL MANAGEMENT AUTHORITY --------------- Vendor Total: $1,281.00 10094 HAZARDOUS WASTE DISPOSAL MICROBIOLOGICS INC 669252 SUPPLIES MITCHELL 1 3975846 AUTOMOTIVE SHOP AND RELATED EQ MOIRS 127405 MISC POOL SUPPLIES AS SUPPLIES $412.11 NEEDED, 127379 MISC POOL SUPPLIES AS $1,728.00 20324100 -56120 NEEDED, $1,728.00 127351 MISC POOL SUPPLIES AS REPAIR NEEDED, 127404 MISC POOL SUPPLIES AS ($160.00) 82024411 -58202 NEEDED, MUNISERVICES LLC 0000039855 BUSINESS LICENSE CHEMICAL PROCESSING NATHANIEL HAYES DV 010416 INSTRUCTOR $120.00 10022850 -52100 CONTRACTED SERVICES $120.00 --------- Vendor Total: -- ---- $120.00 $1,281.00 77725200 -52100 CONTRACTED SERVICES $1,281.00 --------------- Vendor Total: $1,281.00 $110.00 80026330 -52100 CONTRACTED SERVICES $110.00 $97.00 10022300 -54100 SUPPLIES $97.00 --------- Vendor Total: -- - -- - $207.00 $412.11 84024425 -54100 SUPPLIES $412.11 --------------- Vendor Total: $412.11 $1,728.00 20324100 -56120 EQUIPMENT MAINTENANCE & $1,728.00 REPAIR --------------- Vendor Total: $1,728.00 ($160.00) 82024411 -58202 WATER TREATMENT PLANT ($160.00) CHEMICAL $77.53 82024411 -58202 WATER TREATMENT PLANT $77.53 CHEMICAL $192.58 82024411 -58202 WATER TREATMENT PLANT $192.58 CHEMICAL $470.11 82024411 -58202 WATER TREATMENT PLANT $470.11 CHEMICAL --------------- Vendor Total: $580.22 $900.00 10013400 -52100 CONTRACTED SERVICES $900.00 --------------- Vendor Total: $900.00 $948.00 10022850 -52100 CONTRACTED SERVICES $948.00 Vendor Total: $948.00 List of Checks Presented for Approval on 1/8/2016 Invoices NOVACOAST INC 90033251 SOFTWARE, SYSTEM, NETWORK MAIN NSI LAB SOLUTIONS INC 326287 CHLORINE CHECK STANTARD ONE TIME PAY VENDOR 1945 EQUIPMENT PARTS OWEN EQUIPMENT SALES SF -D 19313 VANGUARD SOLUTION PACE SUPPLY CORPORATION 023089858 -2 MISCELLANEOUS ITEMS AS NEEDED, 023062743 MISCELLANEOUS ITEMS AS NEEDED, 023072960 MISCELLANEOUS ITEMS AS NEEDED, 023024097 MISCELLANEOUS ITEMS AS NEEDED, $350.00 20922900 -52100 CONTRACTED SERVICES $350.00 --------- Vendor Total: -- - -- - $350.00 $221.50 84024425 -54100 SUPPLIES $221.50 --------- Vendor Total: -- - -- - $221.50 $75.69 10520210 -54100 SUPPLIES $75.69 --------------- Vendor Total: $75.69 $984.59 84024421 -56130 EXTERNAL SERVICES $984.59 --------- Vendor Total: -- - -- - $984.59 $55.59 82024411 -56300 BUILDING MAINT. & REPAIR $0.26 82024411 -56300 BUILDING MAINT. & REPAIR $55.59 90000000 -23237 DISTRICT USE TAX- MEASURE S ($0.26) $85.42 82024411 -56300 BUILDING MAINT. & REPAIR $0.40 82024411 -56300 BUILDING MAINT. & REPAIR $85.42 90000000 -23237 DISTRICT USE TAX- MEASURE S ($0.40) $9.21 90000000 -23237 DISTRICT USE TAX- MEASURE S ($0.04) 84024425 -56120 EQUIPMENT MAINTENANCE & $0.04 REPAIR 84024425 -56120 EQUIPMENT MAINTENANCE & $9.21 REPAIR $291.88 90000000 -23237 DISTRICT USE TAX- MEASURE S ($1.36) 84024421 -54100 SUPPLIES $1.36 List of Checks Presented for Approval on 1/8/2016 Invoices PACE SUPPLY CORPORATION 023024097 MISCELLANEOUS ITEMS AS NEEDED, PACIFIC ECORISK INC 11514 ENVIRONMENTAL AND ECOLOGICAL S PARCEL QUEST 17930 COMPUTER HARDWARE AND PERIPHER PAUL & HING CHAN FAMILY ENT JAN16 PARKS OFFICE RENT LP PETERSON CAT PC060128206 MISC PARTS AS NEEDED, FYE SUPPLIES 2016 PC060128207 MISC PARTS AS NEEDED, FYE --------------- Vendor Total: 2016 PC060128244 MISC PARTS AS NEEDED, FYE CONTRACTED SERVICES 2016 PC060128488 MISC PARTS AS NEEDED, FYE --------- Vendor Total: 2016 PETERSON TRUCKS INC PLAYCRAFT DIRECT POLLARDWATER.COM 213379 VEHICLE MAINTENANCE 11389 -PC TIMBER CONNECTOR 0030936 PLUMBING EQUIPMENT, FIXTURES, $291.88 84024421 -54100 SUPPLIES $291.88 --------------- Vendor Total: $442.10 $565.00 84024425 -52100 CONTRACTED SERVICES $565.00 --------- Vendor Total: -- $5---- 65.00 $1,256.90 20922900 -54320 SOFTWARE $1,256.90 --------------- Vendor Total: $1,256.90 $1,365.00 10022100 -52600 RENT $1,365.00 --------------- Vendor Total: $1,365.00 $119.06 10520210 -56130 EXTERNAL SERVICES $119.06 $246.07 10521210 -56130 EXTERNAL SERVICES $246.07 $92.18 80026400 -56130 EXTERNAL SERVICES $92.18 $238.11 20324100 -58510 REIMBRSABLE JOBS $238.11 --------------- Vendor Total: $695.42 $306.00 20324100 -56130 EXTERNAL SERVICES $306.00 --------------- Vendor Total: $306.00 $67.58 10022100 -54100 SUPPLIES $67.58 --------------- Vendor Total: $67.58 $1,168.61 84024421 -56120 EQUIPMENT MAINTENANCE & $1,168.61 REPAIR --------------- Vendor Total: $1,168.61 List of Checks Presented for Approval on 1/8/2016 10024220 -56210 FUEL & FLUIDS Invoices 10520210 -56210 FUEL & FLUIDS Vendor 10520210 -56210 Description Invoice Amt Invoice Account Detail and Allocation Detail FUEL POWER INDUSTRIES INC 698373 PARTS AS NEEDED $101.73 84024421 -56130 EXTERNAL SERVICES $101.73 FUEL & FLUIDS $73.15 20524412 -56210 FUEL --------- Vendor Total: -- ---- $101.73 PR BUSHBY SHARPENING INC 549441 EQUIPMENT REPAIRS $140.00 10521210 -56130 EXTERNAL SERVICES $140.00 $59.19 80026400 -56210 FUEL & FLUIDS $53.81 --------------- Vendor Total: $140.00 PROFESSIONALCELLULAR & 13372 PAGERS FOR IT $398.25 20922900 -54100 SUPPLIES $398.25 PAGING & FLUIDS $59.64 82024414 -56210 FUEL & FLUIDS $231.14 84024421 -56210 FUEL & FLUIDS $50.80 --------------- Vendor Total: $398.25 REDWOOD COAST FUELS 1745931 CARDLOCK FUEL PURCHASES, $6,196.36 10022100 -56210 FUEL & FLUIDS $814.79 FYE 2 10024220 -56210 FUEL & FLUIDS $943.46 10520210 -56210 FUEL & FLUIDS $33.78 10520210 -56210 FUEL & FLUIDS $150.88 10520210 -56210 FUEL & FLUIDS $1,947.34 10520224 -56210 FUEL & FLUIDS $198.17 20324100 -56210 FUEL & FLUIDS $73.15 20524412 -56210 FUEL & FLUIDS $22.18 20822500 -56210 FUEL & FLUIDS $64.54 77725200 -56210 FUEL & FLUIDS $59.19 80026400 -56210 FUEL & FLUIDS $53.81 80026400 -56210 FUEL & FLUIDS $982.67 82024411 -56210 FUEL & FLUIDS $235.50 82024414 -56210 FUEL & FLUIDS $59.64 82024414 -56210 FUEL & FLUIDS $231.14 84024421 -56210 FUEL & FLUIDS $50.80 List of Checks Presented for Approval on 1/8/2016 Invoices REDWOOD COAST FUELS RICK & JANE CUPPLES 1745931 CARDLOCK FUEL PURCHASES, FYE 2 1752186 CARDLOCK FUEL PURCHASES, FYE 2 DV 122215 WEATHERIZATION ENERGY REBATE $6,196.36 $6,800.11 84024421 -56210 84024425 -56210 10022100 -56210 10024210 -56210 10024220 -56210 10520210 -56210 10520210 -56210 10520224 -56210 20324100 -56210 20524412 -56210 80026400 -56210 80026400 -56210 82024411 -56210 82024414 -56210 82024414 -56210 84024421 -56210 84024421 -56210 84024425 -56210 $2,124.00 80626500 -52135 80626500 -52135 FUEL & FLUIDS $196.90 FUEL & FLUIDS $78.42 FUEL & FLUIDS $594.58 FUEL & FLUIDS $19.19 FUEL & FLUIDS $1,173.08 FUEL & FLUIDS $28.66 FUEL & FLUIDS $2,490.39 FUEL & FLUIDS $146.07 FUEL & FLUIDS $73.17 FUEL & FLUIDS $21.15 FUEL & FLUIDS $55.20 FUEL & FLUIDS $786.81 FUEL & FLUIDS $339.40 FUEL & FLUIDS $241.64 FUEL & FLUIDS $280.15 FUEL & FLUIDS $205.85 FUEL & FLUIDS $238.64 FUEL & FLUIDS $106.13 --------- Vendor Total: ------ $12,996.47 ENERGY CONSERVATION $25.00 PROGRAM ENERGY CONSERVATION $672.00 PROGRAM List of Checks Presented for Approval on 1/8/2016 Invoices RICK & JANE CUPPLES DV 122215 WEATHERIZATION ENERGY REBATE SAFETY 1ST S1ST2016 MARKETING PACKET SAN DIEGO POLICE EQUIPMENT 620452 POLICE AND PRISON EQUIPMENT CO AN 620650 POLICE AND PRISON EQUIPMENT --------------- Vendor Total: $2,124.00 AN 77725200 -57300 620303 POLICE AND PRISON EQUIPMENT $10.00 AN SEAN WHITE 1/25 - 5/23/16 TRAVEL ADVANCE SESAC DV123015 2016 SESAC PERFORMANCE --------------- Vendor Total: $10.00 LICENSE SILVA SEPTIC INC 61907 MAINTENANCE SERVICES SOLAR WINDS IN251763 COMPUTER HARDWARE AND SUPPLIES PERIPHER STACY ROWE DV 010516 INSTRUCTOR STAPLES CARD 73279 OFFICE SUPPLIES, MISC AS NEEDE 39779 OFFICE SUPPLIES, MISC AS NEEDE $2,124.00 80626500 -52135 ENERGY CONSERVATION $1,427.00 PROGRAM --------------- Vendor Total: $2,124.00 $10.00 77725200 -57300 MEMBERSHIPS & $10.00 SUBSCRIPTIONS --------------- Vendor Total: $10.00 $1,332.10 10520210 -54100 SUPPLIES $1,332.10 $2,002.63 10520210 -54100 SUPPLIES $2,002.63 $4,716.96 10520210 -54100 SUPPLIES $4,716.96 ----- Vendor Total: ---- ------ $8,051.69 $360.00 82024410 -57100 CONFERENCE & TRAINING $360.00 --------- Vendor Total: -- $3---- 60.00 $378.00 90000000 -23226 CONCERT SERIES $378.00 --------------- Vendor Total: $378.00 $105.00 10022100 -54100 SUPPLIES $105.00 --------------- Vendor Total: $105.00 $1,435.00 20922900 -54320 SOFTWARE $1,435.00 --------------- Vendor Total: $1,435.00 $68.00 10022850 -52100 CONTRACTED SERVICES $68.00 --------------- Vendor Total: $68.00 $131.65 10022100 -54100 SUPPLIES $131.65 $19.45 10520210 -54100 SUPPLIES $19.45 List of Checks Presented for Approval on 1/8/2016 Invoices STAPLES CARD 74287 OFFICE SUPPLIES, MISC AS $54.04 NEEDE 78166 OFFICE SUPPLIES, MISC AS SUPPLIES NEEDE 78393 OFFICE SUPPLIES, MISC AS NEEDE 75554 OFFICE SUPPLIES, MISC AS $152.53 NEEDE 16403 OFFICE SUPPLIES, MISC AS SUPPLIES NEEDE 77463 OFFICE SUPPLIES, MISC AS NEEDE 71947 OFFICE SUPPLIES, MISC AS $151.37 NEEDE 74395 OFFICE SUPPLIES, MISC AS SUPPLIES NEEDE 76242 OFFICE SUPPLIES, MISC AS NEEDE 73004 OFFICE SUPPLIES, MISC AS NEEDE 77250.12/10/15 OFFICE SUPPLIES, MISC AS NEEDE STATE OF CALIFORNIA 139786 CHEM TEST /SUPPORT CRIMINAL INV STEPHANIE YOUNG DV 123015 DEPARTMENT LUNCHEON REIMBURSEMENT TGIF REPAIRS INC 4784 EQUIPMENT REPAIRS $54.04 $91.90 $35.66 $37.60 $152.53 $258.67 $347.06 $302.73 $83.22 $75.64 $95.12 10520210 -54100 20922900 -54100 77725200 -54100 77725200 -54100 77725200 -54100 77725200 -54100 77725200 -54100 82024410 -54100 84024420 -54100 82024411 -54100 82024414 -54100 84024425 -54100 $1,200.48 20620231 -55100 $41.30 10022850 -54100 $140.00 82024411 -52100 SUPPLIES $54.04 SUPPLIES $91.90 SUPPLIES $35.66 SUPPLIES $37.60 SUPPLIES $152.53 SUPPLIES $258.67 SUPPLIES $347.06 SUPPLIES $151.36 SUPPLIES $151.37 SUPPLIES $83.22 SUPPLIES $75.64 SUPPLIES $95.12 -- -- Vendor Total: ----- - - ---- $1,585.27 TELEPHONE $1,200.48 --- Vendor Total: -- ---- ---- -- $1,200.48 SUPPLIES $41.30 --------------- Vendor Total: $41.30 CONTRACTED SERVICES $140.00 --------- Vendor Total: - - --- - $140.00 List of Checks Presented for Approval on 1/8/2016 Invoices TIM ERIKSEN 1/25- 5/23/16 TRAVEL ADVANCE $360.00 82024410 -57100 TYLER TECHNOLOGIES INC 045 - 145811 CONTRACT FOR UTILITY BILLING $587.50 22013300 -80100 B 045 - 147960 CONTRACT FOR UTILITY BILLING $1,175.00 22013300 -80100 B 045 - 146539 CONTRACT FOR UTILITY BILLING $2,350.00 22013300 -80100 B UKIAH PAPER SUPPLY 1450201 JANITORIAL SUPPLIES, MISC AS $43.82 20822500 -56300 MACHINERY & EQUIPMENT N MACHINERY & EQUIPMENT $1,175.00 1450763 JANITORIAL SUPPLIES, MISC AS $75.58 20824300 -56130 BUILDING MAINT. & REPAIR N EXTERNAL SERVICES $75.58 1449620 JANITORIAL SUPPLIES, MISC AS $34.37 10022100 -54100 SUPPLIES N SUPPLIES $217.71 1449619 JANITORIAL SUPPLIES, MISC AS $294.77 10022100 -54100 SUPPLIES N SUPPLIES $146.50 1449954 JANITORIAL SUPPLIES, MISC AS $34.11 20822500 -54100 SUPPLIES N 1450730 JANITORIAL SUPPLIES, MISC AS $217.71 20822500 -54100 N 451049 JANITORIAL SUPPLIES, MISC AS $584.21 20822500 -54100 N 1450837 JANITORIAL SUPPLIES, MISC AS $71.25 20824300 -54100 N 450833 JANITORIAL SUPPLIES, MISC AS $16643 20824300 -54100 N 1450324 JANITORIAL SUPPLIES, MISC AS $146.50 31122870 -54100 N 14494420 JANITORIAL SUPPLIES, MISC AS $166.82 31122870 -54100 N 1450007 JANITORIAL SUPPLIES, MISC AS $34.11 73022600 -54100 N 449957 JANITORIAL SUPPLIES, MISC AS $66.52 73022600 -54100 N CONFERENCE & TRAINING $360.00 --------- Vendor Total: -- ---- $360.00 MACHINERY & EQUIPMENT $587.50 MACHINERY & EQUIPMENT $1,175.00 MACHINERY& EQUIPMENT $2,350.00 --------------- Vendor Total: $4,112.50 BUILDING MAINT. & REPAIR $43.82 EXTERNAL SERVICES $75.58 SUPPLIES $34.37 SUPPLIES $294.77 SUPPLIES $34.11 SUPPLIES $217.71 SUPPLIES $584.21 SUPPLIES $71.25 SUPPLIES $166.43 SUPPLIES $146.50 SUPPLIES $166.82 SUPPLIES $34.11 SUPPLIES $66.52 List of Checks Presented for Approval on 1/8/2016 Invoices UKIAH PAPER SUPPLY 451207 JANITORIAL SUPPLIES, MISC AS $109.13 73022600 -54100 114 - 3597061 N $166.78 10022100 -52100 450053 JANITORIAL SUPPLIES, MISC AS $186.08 73022600 -54100 114 - 3597063 N $16678 10022100 -52100 1451427 JANITORIAL SUPPLIES, MISC AS $192.45 73022600 -54100 SUPPLIES N SUPPLIES $51.91 451184 JANITORIAL SUPPLIES, MISC AS $265.21 73022600 -54100 --------------- Vendor Total: N CONTRACTED SERVICES $166.78 450008 JANITORIAL SUPPLIES, MISC AS $300.98 73022600 -54100 CONTRACTED SERVICES N 451026 JANITORIAL SUPPLIES, MISC AS $332.59 73022600 -54100 N 450219 JANITORIAL SUPPLIES, MISC AS $51.53 75017110 -54100 N 1451017 JANITORIAL SUPPLIES, MISC AS $75.55 77725200 -54100 N 449329 JANITORIAL SUPPLIES, MISC AS $222.35 77725200 -54100 N 1451497 JANITORIAL SUPPLIES, MISC AS $92.64 80026400 -54100 N 1450495 JANITORIAL SUPPLIES, MISC AS $393.15 80026400 -54100 N 1450856 JANITORIAL SUPPLIES, MISC AS $51.91 82024411 -54100 N UKIAH WASTE SOLUTIONS INC SF -D 19243 EXTRA PICKUP FEE $28.38 73022600 -56300 UNITED SITE SERVICES 114 - 3597060 PORTABLE TOILET RENTAL $166.78 10022100 -52100 114 - 3597061 PORTABLE TOILET RENTAL $166.78 10022100 -52100 114 - 3597062 PORTABLE TOILET RENTAL $166.78 10022100 -52100 114 - 3597063 PORTABLE TOILET RENTAL $16678 10022100 -52100 SUPPLIES $109.13 SUPPLIES $186.08 SUPPLIES $192.45 SUPPLIES $265.21 SUPPLIES $300.98 SUPPLIES $332.59 SUPPLIES $51.53 SUPPLIES $75.55 SUPPLIES $222.35 SUPPLIES $92.64 SUPPLIES $393.15 SUPPLIES $51.91 --------------- Vendor Total: $4,209.77 BUILDING MAINT. & REPAIR $28.38 --------------- Vendor Total: $28.38 CONTRACTED SERVICES $166.78 CONTRACTED SERVICES $166.78 CONTRACTED SERVICES $166.78 CONTRACTED SERVICES $166.78 List of Checks Presented for Approval on 1/8/2016 Invoices UNITED SITE SERVICES 114 - 3600790 PORTABLE TOILET RENTAL $249.19 10022100 -52100 CONTRACTED SERVICES $249.19 114 - 3337893 PORTABLE TOILET RENTAL $356.49 10022100 -52100 CONTRACTED SERVICES $356.49 114. 3503144 PORTABLE TOILET RENTAL $136.29 80026330 -52100 CONTRACTED SERVICES $136.29 114- 3597064 PORTABLE TOILET RENTAL $136.29 80026400 -52100 CONTRACTED SERVICES $136.29 --------- Vendor Total: -- ---- $1,545.38 USA BLUEBOOK SF -D 15877 SUPPLIES $914.14 84024421 -56120 EQUIPMENT MAINTENANCE & $914.14 REPAIR - ---------- Vendor Total: - -- - $914.14 WESCO GRAPHICS INC DV 123015 PRODUCTION OF RECREATION $4,756.65 10022850 -54100 SUPPLIES $4,756.65 GUIDE ------- Vendor Total: --- - --- - $4, 756.65 ZACK'S RESTAURANT & 44034 MISCELLANEOUS SERVICES, NO. $8,350.60 73022600 -54100 SUPPLIES $8,350.60 CATERING INC 1 --------- Vendor Total: - - - --- $8,350.60 INVOICE TOTAL: $178,434.39 List of Checks Presented for Approval on 1/ 15/ 2016 The following list of bills payable was reviewed and approved for payment. Signature Invoices ADAMSON POLICE PRODUCTS INV198236 POLICE AND PRISON EQUIPMENT AN ALHAMBRA NATIONAL WATER 1292665212231 DRINKING WATER SERVICES, 5 FYE 2 ALL -GUARD ALARM SYSTEMS SF -D 18573 ALARM SYSTEM MONITORING INC WWTP ALPHA ANALYTICAL 511694- MISCELLANEOUS LAB WORK AS LABORATORIES INC UKAIHLF NEED 5121727 -UKIAH MISCELLANEOUS LAB WORK AS NEED 5112881 -UKIAH MISCELLANEOUS LAB WORK AS NEED 5122156 -UKIAH MISCELLANEOUS LAB WORK AS NEED 5122945 -UKIAH MISCELLANEOUS LAB WORK AS NEED 5110962 -UKIAH MISCELLANEOUS LAB WORK AS NEED 5112958- MISCELLANEOUS LAB WORK AS UKIAHSTP NEED 5121768- MISCELLANEOUS LAB WORK AS UKIAHSTP NEED $1,161.55 10520210 -56130 $134.04 10520210 -54100 20620231 -54100 $74.00 84024425 -52180 $250.00 $22.00 $60.00 $6000 $60.00 $380.00 $271.00 $271.00 70024500 -52100 82024411 -52100 82024411 -52100 82024411 -52100 82024411 -52100 82024411 -52100 84024425 -52100 84024425 -52100 EXTERNAL SERVICES $1,161.55 ------ Vendor Total: ------ - -- $1,161.55 SUPPLIES $67.02 SUPPLIES $67.02 --------- Vendor Total: - - --- - $134.04 SECURITY SERVICES $74.00 --------------- Vendor Total: $74.00 CONTRACTED SERVICES $250.00 CONTRACTED SERVICES $22.00 CONTRACTED SERVICES $60.00 CONTRACTED SERVICES $60.00 CONTRACTED SERVICES $60.00 CONTRACTED SERVICES $380.00 CONTRACTED SERVICES $271.00 CONTRACTED SERVICES $271.00 List of Checks Presented for Approval on 1/15/2016 Invoices ALPHA ANALYTICAL 5122860- MISCELLANEOUS LAB WORK AS $271.00 84024425 -52100 CONTRACTED SERVICES $271.00 LABORATORIES INC UKIAHSTP NEED 5112668- MISCELLANEOUS LAB WORK AS $318.00 84024425 -52100 CONTRACTED SERVICES $318.00 UKIAHSTP NEED --------- Vendor Total: ---- -- $1,963.00 AT BATTERY CO 1217367 SUPPLIES $21.32 84024425 -56120 EQUIPMENT MAINTENANCE & $21.32 REPAIR --------------- Vendor Total: $21.32 B & B INDUSTRIAL SUPPLY INC 174429 MISC MATERIALS AS NEEDED, $35.12 84024421 -56130 EXTERNAL SERVICES $35.12 FYE 174422 MISC MATERIALS AS NEEDED, $14.41 10022300 -54100 SUPPLIES $14.41 FYE 174855 MISC MATERIALS AS NEEDED. $76.86 80026120 -54100 SUPPLIES $76.86 FYE 174505 MISC MATERIALS AS NEEDED, $100.73 82024414 -54100 SUPPLIES $100.73 FYE 174849 MISC MATERIALS AS NEEDED, $29.09 84024421 -54100 SUPPLIES $29.09 FYE --------- Vendor Total: -- ---- $256.21 BOHLMANN INC B7798 PARTS $73.16 10022100 -54100 SUPPLIES $73.16 --------------- Vendor Total: $73.16 BORGES & MAHONEY INC 137350 PARTS $599.65 84024425 -54100 SUPPLIES $599.65 --------------- Vendor Total: $599.65 BSN SPORTS 97454481 SUPPLIES $124.11 10022831 -54100 SUPPLIES $124.11 97508798 SUPPLIES $319.12 10022831 -54100 SUPPLIES $319.12 --------- Vendor Total: -- $4---- 43.23 BWS DISTRIBUTORS INC 207351 EQUIPMENT MAINTENANCE $234.98 80026400 -52100 CONTRACTED SERVICES $234.98 --------- Vendor Total: -- - -- - $234.98 List of Checks Presented for Approval on 1/15/2016 Invoices CA ASSOCIATION FOR 03789 MEMBERSHIP DUES PROPERTY AND EVIDENCE CA BUILDING STANDARDS DV011216 4TH QTR BSA REPORT & FEES CHEVRON AND TEXACO 46379406 FUEL AS NEEDED BUSINESS CARD SVCS CHRISTOPHER JOHN WATT DV010616 PLANNING COMMISSION STIPEND CHRISTOPHER MC MAHAN DV122915 CLARK PEST CONTROL 17694353 17820903 17749407 COMPUTER OPTIONS INC BILL37574 CUMMINS PACIFIC LLC 027 -20937 025 -14885 BOOT ALLOWANCE REIMBURSEMENT PEST CONTROL SVCS PEST CONTROL SVCS PEST CONTROL SVCS IT SERVICES RENEWALFEE PARTS $45.00 10520210 -57300 MEMBERSHIPS & $45.00 SUBSCRIPTIONS --------------- Vendor Total: $45.00 $87.00 90000000 -23027 BUILDING STDS ADMIN SPEC FD $9700 10000000 -48110 MISCELLANEOUS RECEIPTS ($10.00) --------------- Vendor Total: $87.00 $576.32 10520210 -56210 FUEL & FLUIDS $576.32 --------------- Vendor Total: $576.32 $600.00 10023100 -52100 CONTRACTED SERVICES $600.00 --------------- Vendor Total: $600.00 $150.00 10022100 -54100 SUPPLIES $150.00 --------- Vendor Total: -- ---- $150.00 $74.00 80026330 -52100 CONTRACTED SERVICES $74.00 $74.00 80026330 -52100 CONTRACTED SERVICES $74.00 $140.00 84024425 -52100 CONTRACTED SERVICES $140.00 --------------- Vendor Total: $288.00 $1,350.00 20922900 -52100 CONTRACTED SERVICES $1,350.00 ------ Vendor Total: --------- $1,350.00 $489.81 20324100 -56120 EQUIPMENT MAINTENANCE & $489.81 REPAIR $113.34 80026400 -56130 EXTERNAL SERVICES $56.67 List of Checks Presented for Approval on 1/15/2016 Invoices CUMMINS PACIFIC LLC 025 -14885 PARTS $113.34 84024421 -56130 EXTERNAL SERVICES $56.67 --------- Vendor Total: --- -- - $603.15 DAN QUARLES 1/26 - 1/29/16 TRAVEL ADVANCE $1,342.33 80026400 -57100 CONFERENCE & TRAINING $1,342.33 --------- Vendor Total: - ----- $1,342.33 DAPHINE HARRIS CRR 082415 COURSE REIMBURSEMENT $504.00 10013400 -57100 CONFERENCE & TRAINING $504.00 --------------- Vendor Total: $504.00 DAVID RAPPORT 6335 LEGAL SERVCIES FOR FY 15/16 $25,583.66 84424422 -52100 CONTRACTED SERVICES $7,074.45 10014000 -52150 LEGAL SERVICES /EXPENSES $166.80 10014000 -52150 LEGAL SERVICES /EXPENSES $2,533.10 10014000 -52150 LEGAL SERVICES /EXPENSES $4,137.91 10514000 -52150 LEGAL SERVICES /EXPENSES $7,047.76 20414000 -52150 LEGAL SERVICES /EXPENSES $340.27 77714000 -52150 LEGAL SERVICES /EXPENSES $115.65 80014000 -52150 LEGAL SERVICES /EXPENSES $313.58 82014000 -52150 LEGAL SERVICES /EXPENSES $1,240.98 90214000 -52150 LEGAL SERVICES /EXPENSES $2,057.17 90214000 -52140 LITIGATION EXPENSES $555.99 6336 LEGAL SERVCIES FOR FY 15/16 $22.00 96995669 -52100 CONTRACTED SERVICES $22.00 --------------- Vendor Total: $25,605.66 DEEP VALLEY SECURITY 287905 ALARM SERVICES AS REQUIRED, $4.33 10022100 -52100 CONTRACTED SERVICES $4.33 FY 287904 ALARM SERVICES AS REQUIRED, $8.65 10022100 -52100 CONTRACTED SERVICES $8.65 FY List of Checks Presented for Approval on 1/15/2016 Invoices DEEP VALLEY SECURITY 288513.0 SECURITY SYSTEM AT $39.95 10022100 -52180 SECURITY SERVICES $39.95 OBSERVATORY 288513 ALARM SERVICES AS REQUIRED, $479.45 10022100 -52180 SECURITY SERVICES $56.90 FY 10022822 -52180 SECURITY SERVICES $22.95 20822500 -52180 SECURITY SERVICES $42.95 20824300 -52180 SECURITY SERVICES $27.25 69122700 -52180 SECURITY SERVICES $85.90 73022600 -52180 SECURITY SERVICES $41.90 73022600 -52180 SECURITY SERVICES $74.90 80026400 -52180 SECURITY SERVICES $24.50 82024411 -52180 SECURITY SERVICES $44.95 82024414 -52180 SECURITY SERVICES $28.62 84024421 -52180 SECURITY SERVICES $28.63 --------- Vendor Total: -- ---- $532.38 DEPT OF CONSERVATION DV011216 4TH QTR SMIP TAX RETURN $228.13 90000000 -23006 STRONG MOTIONED. SET ASIDE ($12.01) 90000000 -23005 STRONG MOTION INSTR. PROG. $240.14 --------- Vendor Total: -- ---- $228.13 DEPT OF FORESTRY & FIRE 131011 PUBLIC WORKS AND RELATED $228.48 10024220 -54100 SUPPLIES $228.48 PROT SERVI 131137 PUBLIC WORKS AND RELATED $456.96 10024220 -54100 SUPPLIES $456.96 SERVI --------------- Vendor Total: $685.44 EFAX CORPORATE CIO J2 719282 FAX SERVICES $136.00 10012200 -55100 TELEPHONE $136.00 GLOBAL COMMUNICATIONS --------------- Vendor Total: $136.00 List of Checks Presented for Approval on 1/15/2016 EMD MILLIPORE CORP EVERGREEN JOB & SAFETY TRAINING INC 7408475 PARTS 426 427 FARWEST LINE SPECIALTIES 202403 Invoices SECURITY. FIRE, SAFETY, AND EM SECURITY, FIRE, SAFETY, AND EM PARTS FIRST ALARM 884444 SECURITY SERVICES FLOYD WILLIAMS 44042 SECURITY, FIRE, SAFETY, AND EM $529.68 84024425 -54100 SUPPLIES $529.68 - --- VendorTotal: ----- - $5- - --- 29.68 $927.68 80026110 -52100 CONTRACTED SERVICES $463.84 80026120 -52100 CONTRACTED SERVICES $463.84 $2,028.00 80026110 -52100 CONTRACTED SERVICES $1,014.00 80026120 -52100 CONTRACTED SERVICES $1,014.00 -------- Vendor Total: ------- $2,955.68 $692.61 90000000 -23252 DISTRICT USE TAX- LIBRARIES ($0.39) 90000000 -23252 DISTRICT USE TAX- LIBRARIES ($0.39) 80026110 -54102 SMALL TOOLS $0.39 80026110 -54102 SMALL TOOLS $346.30 80026120 -54102 SMALL TOOLS $0.39 80026120 -54102 SMALL TOOLS $346.31 - --- Vendor Total: ------- - -- - $692.61 $43.68 10022500 -52180 SECURITY SERVICES $43.68 --------------- Vendor Total: $43.68 $1,450.00 10022100 -57100 CONFERENCE & TRAINING $700.00 10022810 -57100 CONFERENCE & TRAINING $350.00 20822500 -57100 CONFERENCE & TRAINING $200.00 73022600 -57100 CONFERENCE & TRAINING $200.00 --------------- Vendor Total: $1,450.00 GAYLENE BARTHOLF GRAINGER INC List of Checks Presented for Approval on 1/15/2016 Invoices DVO10616 REIMBURSE SUPPIES 9923906003 PARTS AS NEEDED GRAPHIC ENTERPRISES INC 52446 52229 52281 52332 BUSINESS CARDS BUSINESS CARDS BUSINESS CARDS BUSINESS CARDS GREG OWEN 1/31 - 2/3/16 TRAVEL ADVANCE HACH COMPANY 9695362 SUPPLIES AS NEEDED HOPLAND FIRE PROTECTION 01052016 SERVICES OF FIRE CHIEF JOHN DIST BA IDEXX DISTRIBUTION INC 295984611 SUPPLIES $16.20 64020213 -54100 SUPPLIES $16.20 --------------- Vendor Total: $16.20 $116.97 82024411 -56300 BUILDING MAINT. & REPAIR $116.97 - ---------- Vendor Total: ---- $116.97 $53.09 10520210 -54101 POSTAGE $53.09 $117.86 10011100 -54100 SUPPLIES $58.93 10520210 -54100 SUPPLIES $58.93 $64.77 10520210 -54100 SUPPLIES $64.77 $64.77 10520210 -54100 SUPPLIES $64.77 --------------- Vendor Total: $300.49 $1,493.00 77725200 -57100 CONFERENCE & TRAINING $1,493.00 --------------- Vendor Total: $1,493.00 $90.50 84024425 -54100 SUPPLIES $90.50 --------------- Vendor Total: $90.50 $3,500.00 10521210 -52100 CONTRACTED SERVICES $3,500.00 -- ------ Vendor Total: ------- $3,500.00 $59.00 90000000 -23237 DISTRICT USE TAX- MEASURE S ($0.26) 84024425 -54100 SUPPLIES $0.26 84024425 -54100 SUPPLIES $59.00 --------------- Vendor Total: $59.00 List of Checks Presented for Approval on 1/15/2016 Invoices INTEGRITY SHRED 54817 DOCUMENT SHREDDING INTERCOUNTY MECHANICAL & 4964 DISPATCH MAINTENANCE ELECTRICAL INC INTERWEST CONSULTING 7- OCT -15 GIS SERVICES - ON -CALL AND AS GROUP INC J & M LOCK 24427 GIS SERVICES - ON -CALL AND AS 32608 DUPLICATE KEYS,REPAIRS, &MISC., JUSTIN WYATT DV122815 FUEL REIMBURSEMENT KEOUGH'S LANDSCAPING INC 14738 LANDSCAPE MAINT.- ORCHARD SUBST 14846 LANDSCAPE MAINT.- ORCHARD SUBST $57.00 10520210 -54100 SUPPLIES $28.50 20620231 -54100 SUPPLIES $28.50 ---------- Vendor Total: - ---- $57.00 $110.00 20822500 -56300 BUILDING MAINT. & REPAIR $110.00 --------- Vendor Total: - - --- - $110.00 $3,686.25 10023320 -52100 CONTRACTED SERVICES $352.50 20922900 -52100 CONTRACTED SERVICES $2,572.50 80026400 -52100 CONTRACTED SERVICES $498.75 25124410 -54320 SOFTWARE $131.25 25124421 -54320 SOFTWARE $131.25 $1,458.75 20922900 -52100 CONTRACTED SERVICES $1,458.75 --------------- Vendor Total: $5,145.00 $12.98 20822500 -56300 BUILDING MAINT. & REPAIR $12.98 --------------- Vendor Total: $12.98 $117.95 10520210 -56210 FUEL & FLUIDS $117.95 --------- Vendor Total: - - --- - $117.95 $400.00 80026130 -52100 CONTRACTED SERVICES $400.00 $500.00 80026130 -52100 CONTRACTED SERVICES $500.00 --------- Vendor Total: -- - -- - $900.00 List of Checks Presented for Approval on 1/15/2016 Invoices KERRI VAU DV010616 REIMBURSE SEWER LATERAL $2,000.00 REPLACEMENT KEVIN MURRAY UA10516 UNIFORM ALLOWANCE LAURA CHRISTENSEN DV010616 PLANNING COMMISSION STIPEND LES SCHWAB TIRE CENTER 64000216502 MISCELLANEOUS TIRE CONTRACTED SERVICES $600.00 SERVICES AS 64000218369 MISCELLANEOUS TIRE $964.68 10024220 -56130 SERVICES AS LINDA SANDERS DVOI0616 PLANNING COMMISSION EXTERNAL SERVICES $40.50 STIPEND MARK HILLIKER DV010616 PLANNING COMMISSION $600.00 10023100 -52100 STIPEND MARY WILLIAMSON 1/24 -1/29/16 TRAVEL ADVANCE MATHESON TRI -GAS INC 12544598 OXYGEN & MISC AS NEEDED, 10023100 -52100 CONTRACTED SERVICES FYE 2 MCMASTER -CARR SUPPLY CO 41685582 PARTS $2,000.00 84424422 -52100 CONTRACTED SERVICES $2,000.00 - --- Vendor Total: ----------- $2,000.00 $425.48 10520210 -51270 UNIFORM ALLOWANCE $425.48 --------- Vendor Total: -- $4---- 25.48 $600.00 10023100 -52100 CONTRACTED SERVICES $600.00 --------------- Vendor Total: $600.00 $964.68 10024220 -56130 EXTERNAL SERVICES $964.68 $40.50 84024421 -56130 EXTERNAL SERVICES $40.50 ----- Vendor Total: ---- - - - --- $1,005.18 $600.00 10023100 -52100 CONTRACTED SERVICES $600.00 --------------- Vendor Total: $600.00 $600.00 10023100 -52100 CONTRACTED SERVICES $600.00 --------- Vendor Total: -- - -- - $600.00 $115.00 20413500 -57100 CONFERENCE & TRAINING $115.00 --------------- Vendor Total: $115.00 $64.64 90000000 -23237 DISTRICT USE TAX- MEASURE S ($0.30) 80026130 -54100 SUPPLIES $0.30 80026130 -54100 SUPPLIES $64.64 --------------- Vendor Total: $64.64 $40.67 84024421 -56120 EQUIPMENT MAINTENANCE & $40.67 REPAIR List of Checks Presented for Approval on 1/15/2016 Invoices MCMASTER -CARR SUPPLY CO 41672441 EQUIPMENT CREDIT 84024425 -56120 45757831 PARTS $449.72 41515392 PARTS $76.51 46217183 PARTS MELODY HARRIS DV010816 REIMBURSE LUNCH MEETING --------------- Vendor Total: EXPENSE MERLIN E SWITZER 1474 TRAINING SESSION MICHAEL L WHETZEL DV010616 PLANNING COMMISSION --------- Vendor Total: -- ---- $187.50 STIPEND MUNICIPAL MAINTENANCE EQUIPMENT MUNISERVICES LLC NCPA 0106447 -IN MISCELLANEOUS PARTS AS NEEDED, 0106501 -IN MISCELLANEOUS PARTS AS NEEDED, 0105989 -IN MISCELLANEOUS PARTS AS NEEDED, DV010615 2016 BUSINESS LICENSE ($569.63) 84024425 -56120 $35.55 84024425 -56120 $76.51 84024425 -56120 $449.72 84024425 -56120 $35.28 10016100 -54164 $187.50 63020210 -57100 $600.00 10023100 -52100 $349.35 10520210 -56130 $393.78 10520210 -56130 $11.76 84024421 -56130 $46.00 10521210 -54100 JAN16 NCPA JAN16 $669,935.00 80026300 -58104 80026300 -58101 80026300 -58102 80026300 -58105 EQUIPMENT MAINTENANCE & ($569.63) REPAIR EQUIPMENT MAINTENANCE & $35.55 REPAIR EQUIPMENT MAINTENANCE & $76.51 REPAIR EQUIPMENT MAINTENANCE & $449.72 REPAIR --------------- Vendor Total: $32.82 HR - FORMS & OTHER DIV. EXP. $35.28 --------------- Vendor Total: $35.28 CONFERENCE & TRAINING $187.50 --------- Vendor Total: -- ---- $187.50 CONTRACTED SERVICES $600.00 --------------- Vendor Total: $600.00 EXTERNAL SERVICES $349.35 EXTERNAL SERVICES $393.78 EXTERNAL SERVICES $11.76 --------- Vendor Total: -- ---- $754.89 SUPPLIES $46.00 --------------- Vendor Total: $46.00 NCPA MANAGEMENT SERVICES $43,053.00 NCPA PLANT GENERATION $223,592.00 NCPA POWER PURCHASES $322,400.00 NCPA THIRD PARTY SALES ($54,217.00) 1►MM -11 List of Checks Presented for Approval on 1/15/2016 JAN16 NCPAJAN16 NETMOTION WIRELESS INC M0001230 COMPUTER HARDWARE AND PERIPHER NOBLE WAIDELICH 01/25 - 2/25/16 TRAVEL ADVANCE OFFICE DEPOT ONE TIME PAY VENDOR Invoices 801273475001. OFFICE SUPPLIES & MISC. AS NEE DV011216 DVO10416 PACE SUPPLY CORPORATION 023100119 023102412 LINEMAN INTERVIEW TRAVEL EXPENSE YOUTH BASKETBALL REFEREE TRAINING MISCELLANEOUS ITEMS AS NEEDED, MISCELLANEOUS ITEMS AS NEEDED, PAYMENTUS GROUP INC US15120028 TRANSACTION FEES $669,935.00 80026300 -58103 NCPA TRANSMISSION $135,107.00 --- Vendor Total: --- - -- - - ---- $669,935.00 $1,968.75 20620231 -52100 CONTRACTED SERVICES $1,968.75 --------- Vendor Total: - - - - -- $1,968.75 $1,373.02 10520210 -57100 CONFERENCE & TRAINING $1,373.02 --------------- Vendor Total: $1,373.02 $20.00 80026400 -54100 SUPPLIES $20.00 --------- VendorTotal: ------ $20.00 $199.80 80026110 -57100 CONFERENCE & TRAINING $199.80 $200.00 10022831 -52100 CONTRACTED SERVICES $200.00 --------------- Vendor Total: $399.80 $143.40 82024411 -56300 BUILDING MAINT & REPAIR $0.67 82024411 -56300 BUILDING MAINT. & REPAIR $143.40 90000000 -23237 DISTRICT USE TAX- MEASURE S ($0.67) $132.36 90000000 -23237 DISTRICT USE TAX- MEASURE S ($0.61) 82024414 -54100 SUPPLIES $0.61 82024414 -54100 SUPPLIES $132.36 --------------- Vendor Total: $275.76 $1,153.00 20513300 -52100 CONTRACTED SERVICES $1,153.00 List of Checks Presented for Approval on 1/15/2016 Invoices PAYMENTUS GROUP !NC 44019 NON - BIDDABLE MISCELLANEOUS ITE PERFORMANCE PUMP SERVICE 8462 EQUIPMENT REPAIRS INC PETERSON CAT PC060128603 MISC PARTS AS NEEDED, FYE 2016 PG&E CO JAN 16 GAS AND ELECTRIC SERVICE FOR ARRC RAU & ASSOCIATES INC 201500216 PREP OF LANDFILL FINANCIAL ASS REGE CONSTRUCTION, INC. 3316 AGGREGATE BASE ON THE LEVEE RO RICHARD THORNTON DBA 0000007889 MISCELLANEOUS SERVICES, NO. TELECOM 2 ROSS LUNCEFORD DV010616 REFUND DOG TRAINING RUFF & ASSOCIATES INC 110315 ARCHITECTURAL SERVICES FOR --------------- Vendor Total: CC SIMONA'S ITALIAN RESTAURANT DV011416 EUD STAFF MEETING /LUNCHEON $2,303.28 20513300 -52100 CONTRACTED SERVICES $2,303.28 --------------- Vendor Total: $3,456.28 $7.66 10022300 -54100 SUPPLIES $7.66 --------------- Vendor Total: $7.66 $246.07 80026400 -56130 EXTERNAL SERVICES $246.07 --------------- Vendor Total: $246.07 $2,211.13 31122870 -55210 UTILITIES $2,211.13 -- ----- Vendor Total: --- ----- $2,211.13 $165.00 70224500 -52100 CONTRACTED SERVICES $165.00 --------- Vendor Total: -- ---- $165.00 $11,872.00 84024425 -52100 CONTRACTED SERVICES $11,872.00 ....... Vendor Total: ........ $11,872.00 $1,128.75 10520210 -52100 CONTRACTED SERVICES $1,128.75 --------------- Vendor Total: $1,128.75 $120.00 10022800 -44915 RECREATION PROGRAM INCOME $120.00 --------- Vendor Total: -- ---- $120.00 $1,050.00 22022500 -80220 BUILDING IMPROVEMENTS $1,050.00 - -------- Vendor Total: - ----- $1,050.00 $509.42 80026400 -54100 SUPPLIES $509.42 --------------- Vendor Total: $509.42 List of Checks Presented for Approval on 1/15/2016 STATE OF CALIFORNIA 139652 STATE WATER RESOURCES DV010616 CONTROLBOARD THOMSON REUTERS BARCLAYS 44044 THURSTON HONDA UKIAH VALLEY CULTURAL & RECREATIONAL CENTER UNITED SITE SERVICES Invoices CHEM TEST /SUPPORT CRIMINAL INV RENEWAL - GRADE 4 DISTRUBUTION CERT LIBRARY AND SUBSCRIPTION SERVI 34722 PARTS AS NEEDED 344141 PARTS DV010716 ARRC BENEFIT 114 - 3407201 PORTABLE TOILET RENTAL 114 - 3407202 PORTABLE TOILET RENTAL 114 - 3407203 PORTABLE TOILET RENTAL $105.00 10520210 -52100 CONTRACTED SERVICES $105.00 --------- Vendor Total: -- ---- $105.00 $105.00 82024411 -57100 CONFERENCE & TRAINING $105.00 --------------- Vendor Total: $105.00 $1,230.00 80026400 -57300 MEMBERSHIPS & $1,230.00 SUBSCRIPTIONS ------ Vendor Total: --------- $1,230.00 $110.71 90000000 -23237 DISTRICT USE TAX- MEASURE S ($0.51) 10520210 -56130 EXTERNAL SERVICES $0.51 10520210 -56130 EXTERNAL SERVICES $110.71 - ---------- Vendor Total: --- - $110.71 $483.22 10520210 -56130 EXTERNAL SERVICES $237.82 20324100 -54100 SUPPLIES $7.57 82024414 -54100 SUPPLIES $118.92 84024421 -54100 SUPPLIES $118.91 --------------- Vendor Total: $483.22 $520.00 10018000 -52510 ADVERTISING & PROMOTION $520.00 --------- Vendor Total: -- $5---- 20.00 $166.78 10022100 -52100 CONTRACTED SERVICES $166.78 $166.78 10022100 -52100 CONTRACTED SERVICES $166.78 $166.78 10022100 -52100 CONTRACTED SERVICES $166.78 List of Checks Presented for Approval on 1/15/2016 Invoices UNITED SITE SERVICES 114 - 3407204 PORTABLE TOILET RENTAL 114 - 3407205 PORTABLE TOILET RENTAL UPS OOOOE19R5450 SHIPPING SERVICES 5 US BANK DV011216 ELECTRIC SERIES 92 TRUSTEE & PAYING AGENT SERVICES USA BLUEBOOK VWR INTERNATIONAL INC 824662 PARTS 831143 PARTS 8043425904 SUPPLIES $166.78 10022100 -52100 $136.29 80026400 -52100 $25.12 80026400 -52100 $1,787.50 80326330 -52500 $684.88 84024425 -56120 $1,041.39 84024425 -56120 $997.63 84024425 -54100 WALMART COMMUNITY 7037 MISC ITEMS AS NEEDED, FYE $38.82 84024420 -57100 - ---------- Vendor Total: 2016 CONTRACTED SERVICES $25.12 07031 MISC ITEMS AS NEEDED, FYE $89.23 84024420 -57100 --------------- Vendor Total: 2016 EQUIPMENT MAINTENANCE & $684.88 08719 MISC ITEMS AS NEEDED, FYE $90.79 84024420 -57100 REPAIR 2016 --- Vendor Total: --- --- - -- - -- $1,726.27 01915 MISC ITEMS AS NEEDED, FYE $10.68 10520210 -54100 CONFERENCE & TRAINING 2016 CONFERENCE & TRAINING $89.23 08699 MISC ITEMS AS NEEDED, FYE $68.12 20324100 -54100 SUPPLIES 2016 SUPPLIES $5.75 07230 MISC ITEMS AS NEEDED, FYE $5.75 20922900 -54100 2016 09916 MISC ITEMS AS NEEDED, FYE $4.18 73022600 -54100 2016 6264 MISC ITEMS AS NEEDED, FYE $17.71 73022600 -54100 2016 CONTRACTED SERVICES $166.78 CONTRACTED SERVICES $136.29 - ---------- Vendor Total: - -- - $803.41 CONTRACTED SERVICES $25.12 ---------- Vendor Total: - ---- $25.12 TRUSTEE FEES $1,787.50 --------------- Vendor Total: $1,787.50 EQUIPMENT MAINTENANCE & $684.88 REPAIR EQUIPMENT MAINTENANCE & $1,041.39 REPAIR --- Vendor Total: --- --- - -- - -- $1,726.27 SUPPLIES $997.63 --------------- Vendor Total: $997.63 CONFERENCE & TRAINING $38.82 CONFERENCE & TRAINING $89.23 CONFERENCE & TRAINING $90.79 SUPPLIES $10.68 SUPPLIES $68.12 SUPPLIES $5.75 SUPPLIES $4.18 SUPPLIES $17.71 List of Checks Presented for Approval on 1/15/2016 Invoices WALMART COMMUNITY 07083 MISC ITEMS AS NEEDED, FYE $28.44 73022600 -54100 $67.05 2016 SUPPLIES $201.47 06435 MISC ITEMS AS NEEDED, FYE $33.59 73022600 -54100 SUPPLIES 2016 --------- Vendor Total: -- ---- $697.94 07655 MISC ITEMS AS NEEDED, FYE $47.10 73022600 -54100 CONTRACTED SERVICES 2016 CONTRACTED SERVICES $10,419.68 03262 MISC ITEMS AS NEEDED, FYE $201.47 77725200 -54100 ---- Vendor Total: 2016 WATER PURCHASES $21.44 09541 MISC ITEMS AS NEEDED, FYE $26.48 80026400 -54100 SUPPLIES 2016 SUPPLIES $67.05 08048 MISC ITEMS AS NEEDED, FYE $20.51 82024411 -54100 2016 9461 MISC ITEMS AS NEEDED. FYE $15.07 84024425 -54100 2016 WESCO DISTRIBUTION INC 619188 WEST YOST ASSOCIATED 2015UWMP 5.2016 WILLOW COUNTY WATER DIST JAN2016 ZAB ENTERPRISES INC CREDIT FORWARD 210799 212989 SUPPLIES AS NEEDED PREP OF 2015 URBAN WATER MGMT RRWA EXECUTIVE DIRECTOR SERVIC UTILITIES PROVIDE MISC. FOOD DISHES AS N PROVIDE MISC. FOOD DISHES AS N PROVIDE MISC. FOOD DISHES AS N $40.98 80000000 -12104 $4,223.00 82024410 -52100 $41,246.66 91190100 -52100 91190100 -52100 91190100 -52100 $21.44 84024425 -58201 ($157.97) 73022600 -54100 $22.41 73022600 -54100 $67.05 73022600 -54100 SUPPLIES $28.44 SUPPLIES $33.59 SUPPLIES $47.10 SUPPLIES $201.47 SUPPLIES $26.48 SUPPLIES $20.51 SUPPLIES $15.07 --------- Vendor Total: -- ---- $697.94 INVENTORY - PURCHASES $40.98 --------------- Vendor Total: $40.98 CONTRACTED SERVICES $4,223.00 CONTRACTED SERVICES $10,419.68 CONTRACTED SERVICES $12,647.83 CONTRACTED SERVICES $18,179.15 ---- Vendor Total: ------ - - - -- $45,469.66 WATER PURCHASES $21.44 --------------- Vendor Total: $21.44 SUPPLIES ($157.97) SUPPLIES $22.41 SUPPLIES $67.05 List of Checks Presented for Approval on 1/15/2016 Invoices ZAB ENTERPRISES INC 211327 PROVIDE MISC. FOOD DISHES AS $78.64 73022600 -54100 SUPPLIES $78.64 N 211328 PROVIDE MISC. FOOD DISHES AS $201.71 73022600 -54100 SUPPLIES $201.71 N 210295 PROVIDE MISC. FOOD DISHES AS $244.15 73022600 -54100 SUPPLIES $244.15 N 212988 PROVIDE MISC. FOOD DISHES AS $560.43 73022600 -54100 SUPPLIES $560.43 N --------------- Vendor Total: $1,016.42 INVOICE TOTAL: $812,231.02 List of Checks Presented for Approval on 1/22/2016 The following list of bills payable was reviewed and approved for payment. a - f - !� Signature Invoices Vendor Description Invoice Amt Invoice Account Detail and Allocation Detail ACCOUNTEMPS 44732034 TEMP SUPPORT - RICARDO $434.75 10013400 -52100 CONTRACTED SERVICES $434.75 CHAVARR 44796032 A/P BACKFILL - JOANNA MONTES $840.00 10013400 -52100 CONTRACTED SERVICES $840.00 ------ Vendor Total: -- ------- $1,274.75 ADAMSON POLICE PRODUCTS INV199856 EQUIPMENT SUPPLIES $241.80 90000000 -23252 DISTRICT USE TAX - LIBRARIES ($0.26) 10520210 -56130 EXTERNAL SERVICES $0.26 10520210 -56130 EXTERNAL SERVICES $241.80 --------- Vendor Total: -- ---- $241.80 AFLAC 216934 CANCER, LIFE, ACC INSURANCE $6,735.72 20700000 -20527 SECTION 125 (CANCER & LIFE) $6,735.72 --------------- Vendor Total: $6,735.72 ALHAMBRA NATIONAL WATER 5109554010616 DRINKING WATER SERVICES, $94.34 69122700 -54100 SUPPLIES $36.14 FYE 2 77725200 -54100 SUPPLIES $17.46 84024425 -54100 SUPPLIES $40.74 --------------- Vendor Total: $94.34 ALPHA ANALYTICAL 6011876- MISCELLANEOUS LAB WORK AS $1,833.40 70024500 -52100 CONTRACTED SERVICES $1,833.40 LABORATORIES INC UKIAHLF NEED --- Vendor Total: ------------ $1,833.40 ALPINE AWARDS 5508465 YOUTH BASEBALL T- SHIRTS $52.04 10022831 -54100 SUPPLIES $52.04 --------- Vendor Total: -- $5---- 2.04 List of Checks Presented for Approval on 1/22/2016 Invoices Vendor Description Invoice Amt Invoice Account Detail and Allocation Detail $542.55 ALSCO-AMERICAN LINEN LSR0871542 LINEN SERVICES $204.74 20324100 -52100 CONTRACTED SERVICES $204.74 DIVISION LSR0874922 LINEN SERVICES $204.74 20324100 -52100 CONTRACTED SERVICES $204.74 LSR0877861 LINEN SERVICES $204.74 20324100 -52100 CONTRACTED SERVICES $204.74 --------- Vendor Total: -- - -- - $614.22 ALTEC INDUSTRIES INC 10502101 PARTS & MAT'LS AS NEEDED, $542.55 80026400 -56130 EXTERNAL SERVICES $542.55 FYE --------- Vendor Total: -- ---- $542.55 AMERICAN SOCIETY OF DV011916 2016 CONCERT IN THE PARK $336.00 90000000 -23226 CONCERT SERIES $336.00 COMPOSERS SERIES LICENSE --------- Vendor Total: -- ---- $336.00 ARAMARK UNIFORM SERVICES 16583670 UNIFORM SVC - AIRPORT FYE $228.08 77725200 -54100 SUPPLIES $228.08 2016 --------- Vendor Total: -- ---- $228.08 AT &T JAN 16 911 SYSTEM $223.51 20620231 -52100 CONTRACTED SERVICES $223.51 0601974674 LIVE SCAN $1,079.67 10520210 -55100 TELEPHONE $1,079.67 --- -- Vendor Total: ---- - - - - -- $1,303.18 AT &T MOBILITY 832118877X011 DATA & VOICE $142.91 10022300 -55100 TELEPHONE $49.51 42016 20620231 -55100 TELEPHONE $12.54 77725200 -55100 TELEPHONE $17.57 82024410 -55100 TELEPHONE $12.54 82024411 -55100 TELEPHONE $12.54 82024411 -55100 TELEPHONE $13.13 84024421 -55100 TELEPHONE $25.08 832056361X011 POLICE MODEMS $503.80 10520210 -55100 TELEPHONE $503.80 42016 AT &T MOBILITY List of Checks Presented for Approval on 1/22/2016 875108535X011 VOICE & DATA 42016 Invoices BNY WESTERN TRUST CO 12092015 ANNUAL PRINCIPAL PAYMENT BSN SPORTS 6814697 SPORTS EQUIPMENT CA MUNICIPAL UTILITIES ASSOC DV 011116 REGISTRATION FEES CA RURAL WATER ASSOC 4/25 - 4/26116 REGISTRATION CALPERS 1000000146830 ANNUAL UNFUNDED ACCRUES 40 LIABILITY CONTRIBUTION 1000001468303 ANNUAL UNFUNDED ACCRUED 1 LIABILITY DV011416 SURVIVORS BENEFIT CANON SOLUTIONS AMERICA 4017981234 LEASE EQUIPMENT INC $62.70 84024421 -55100 TELEPHONE $62.70 --------------- Vendor Total: $709.41 $119,300.00 96395602 -70102 BOND INTEREST PAYMENTS $119,300.00 --------------- Vendor Total: $119,300.00 $491.96 10022831 -54100 SUPPLIES $491.96 --------------- Vendor Total: $491.96 $130.00 80026400 -57100 CONFERENCE & TRAINING $130.00 --------- Vendor Total: - - --- - $130.00 $1,450.00 82024410 -57100 CONFERENCE & TRAINING $800.00 82024411 -57100 CONFERENCE & TRAINING $650.00 --------------- Vendor Total: $1,450.00 $42,934 00 10520210 -51211 PERS UNFUNDED LIABILITY $42,934.00 $23,263.00 10521210 -51211 PERS UNFUNDED LIABILITY $23,263.00 $1,428.00 10520210 -51210 RETIREMENT (PERS) $336.00 10520210 -51210 RETIREMENT (PERS) $1,092.00 ------- Vendor Total: -------- $67,625.00 $841.00 10012200 -56120 EQUIPMENT MAINTENANCE & $611.87 REPAIR 10012200 -54100 SUPPLIES $229.13 --------- Vendor Total: -- ---- $841.00 List of Checks Presented for Approval on 1/22/2016 35342640 MISC ITEMS AS NEEDED, FYE $64.38 20822500 -56300 BUILDING MAINT. & REPAIR $64.38 Invoices 35349827 MISC ITEMS AS NEEDED, FYE $82.49 20822500 -56300 BUILDING MAINT. & REPAIR $82.49 Vendor Name Invoice # Invoice Description Invoice Amt Invoice Account Detail and Allocation Detail CLARK PEST CONTROL 17820941 PEST CONTROL SVCS $95.00 80026400 -52100 CONTRACTED SERVICES $95.00 --------------- Vendor Total: $95.00 DAVID MCQUEARY 01/31 - 02/04/16 TRAVEL ADVANCE $628.52 10520210 -57100 CONFERENCE & TRAINING $628.52 --------------- Vendor Total: $628.52 DELL MARKETING LP XJTRT8TF4 COMPUTER HARDWARE AND $1,665.82 10022810 -54100 SUPPLIES $1,665.82 PERIPHER XJT7XMCK4 & COMPUTER HARDWARE AND $2,123.75 10520210 -54100 SUPPLIES $2,123.75 XJT6PDD7 PERIPHER XJTWCXF43 COMPUTER HARDWARE AND $1,035.50 20513300 -54100 SUPPLIES $1,035.50 PERIPHER --------------- Vendor Total: $4,825.07 DFM ASSOC DV 011116 ELECTION CODE REFERENCE $53.75 10011100 -54100 SUPPLIES $53.75 MATERIALS --------------- Vendor Total: $53.75 EFFICIENCY SERVICES GROUP 942 ADMIN OF EUD PUBLIC BENEFITS $3,418.08 80626500 -52137 PUBLIC BENEFITS PROGRAM $3,418.08 LLC P MGMT 973 ADMIN OF EUD PUBLIC BENEFITS $3,623.47 80626500 -52137 PUBLIC BENEFITS PROGRAM $3,623.47 P MGMT ------- Vendor Total: -------- $7,041.55 FAMILY TREE SERVICE, INC. 111815 -C PUBLIC WORKS AND RELATED $9,000.00 10022500 -52100 CONTRACTED SERVICES $5,000.00 SERVI 64020213 -52100 CONTRACTED SERVICES $4,000.00 - -- Vendor Total: --- --------- $9,000.00 FRIEDMANS HOME 35368948 MISC ITEMS AS NEEDED, FYE $9.09 20822500 -56300 BUILDING MAINT. & REPAIR $9.09 IMPROVEMENT 2016 35342640 MISC ITEMS AS NEEDED, FYE $64.38 20822500 -56300 BUILDING MAINT. & REPAIR $64.38 2016 35349827 MISC ITEMS AS NEEDED, FYE $82.49 20822500 -56300 BUILDING MAINT. & REPAIR $82.49 2016 35341015 MISC ITEMS AS NEEDED, FYE $131.57 20822500 -56300 BUILDING MAINT. & REPAIR $131.57 2016 List of Checks Presented for Approval on 1/22/2016 Invoices FRIEDMANS HOME 35349228 MISC ITEMS AS NEEDED, FYE $139.96 20822500 -56300 BUILDING MAINT. & REPAIR $139.96 IMPROVEMENT 2016 35343242 MISC ITEMS AS NEEDED, FYE $60.27 77725200 -56300 BUILDING MAINT. & REPAIR $60.27 2016 35363639 MISC ITEMS AS NEEDED, FYE $63.24 77725200 -56300 BUILDING MAINT. & REPAIR $63.24 2016 35348551 MISC ITEMS AS NEEDED, FYE $150.60 77725200 -56300 BUILDING MAINT. & REPAIR $150.60 2016 35344377 MISC ITEMS AS NEEDED, FYE ($9.03) 82024411 -56300 BUILDING MAINT. & REPAIR ($9.03) 2016 35355218 MISC ITEMS AS NEEDED, FYE $8.14 82024411 -56300 BUILDING MAINT. & REPAIR $8.14 2016 35363579 MISC ITEMS AS NEEDED, FYE $13.85 82024411 -56300 BUILDING MAINT. & REPAIR $13.85 2016 35346242 MISC ITEMS AS NEEDED, FYE $22.15 82024411 -56300 BUILDING MAINT. & REPAIR $22.15 2016 345342414 MISC ITEMS AS NEEDED, FYE $74.28 82024411 -56300 BUILDING MAINT. & REPAIR $74.28 2016 35367911 MISC ITEMS AS NEEDED. FYE $184.06 82024411 -56120 EQUIPMENT MAINTENANCE & $184.06 2016 REPAIR 35354396 MISC ITEMS AS NEEDED, FYE $223.45 82024411 -56120 EQUIPMENT MAINTENANCE & $223.45 2016 REPAIR 35363863 MISC ITEMS AS NEEDED, FYE $7.05 84024425 -56120 EQUIPMENT MAINTENANCE & $7.05 2016 REPAIR 35341240 MISC ITEMS AS NEEDED, FYE $17.91 84024425 -56120 EQUIPMENT MAINTENANCE & $17.91 2016 REPAIR 35368692 MISC ITEMS AS NEEDED, FYE $18.93 84024425 -56120 EQUIPMENT MAINTENANCE & $18.93 2016 REPAIR 35363394 MISC ITEMS AS NEEDED, FYE $26.99 84024425 -56120 EQUIPMENT MAINTENANCE & $26.99 2016 REPAIR 35366843 MISC ITEMS AS NEEDED, FYE $52.71 84024425 -56120 EQUIPMENT MAINTENANCE & $52.71 2016 REPAIR 35342144 MISC ITEMS AS NEEDED, FYE $104.85 84024425 -56120 EQUIPMENT MAINTENANCE & $104.85 2016 REPAIR 35348395 MISC ITEMS AS NEEDED, FYE $1.34 10022100 -56130 EXTERNAL SERVICES $1.34 2016 S191070I MISC ITEMS AS NEEDED, FYE $1.61 10024220 -56130 EXTERNAL SERVICES $1.61 2016 List of Checks Presented for Approval on 1/22/2016 Invoices FRIEDMANS HOME 35324571 MISC ITEMS AS NEEDED, FYE $116.07 10024220 -56130 EXTERNAL SERVICES $116.07 IMPROVEMENT 2016 35350530 MISC ITEMS AS NEEDED, FYE $3.11 10521210 -56130 EXTERNAL SERVICES $3.11 2016 35349109 MISC ITEMS AS NEEDED, FYE $14.20 10022100 -59400 OTHER EXPENSES $14.20 2016 35359365 MISC ITEMS AS NEEDED, FYE $14.20 10022100 -59400 OTHER EXPENSES $14.20 2016 35342565 MISC ITEMS AS NEEDED, FYE $34.99 10024220 -54120 PW- SPECIAL SUPPLIES $34.99 2016 35363244 MISC ITEMS AS NEEDED, FYE $110.26 10024220 -54120 PW - SPECIAL SUPPLIES $110.26 2016 35342281 MISC ITEMS AS NEEDED, FYE $329.63 10024220 -54120 PW - SPECIAL SUPPLIES $329.63 2016 35347216 MISC ITEMS AS NEEDED, FYE $386.38 10024220 -54120 PW - SPECIAL SUPPLIES $386.38 2016 35348590 MISC ITEMS AS NEEDED, FYE $27.38 96995669 -51110 REGULAR SALARIES & WAGES $27.38 2016 35349560 MISC ITEMS AS NEEDED, FYE $87.06 96995669 -51110 REGULAR SALARIES & WAGES $87.06 2016 35349317 MISC ITEMS AS NEEDED, FYE $110.35 96995669 -51110 REGULAR SALARIES & WAGES $110.35 2016 35354295 MISC ITEMS AS NEEDED, FYE $14.22 20822500 -54102 SMALL TOOLS $14.22 2016 35341711 MISC ITEMS AS NEEDED, FYE $133.86 80026120 -54102 SMALL TOOLS $133.86 2016 35344439 MISC ITEMS AS NEEDED, FYE $46.88 82024411 -54102 SMALL TOOLS $46.88 2016 35342760 MISC ITEMS AS NEEDED, FYE $161.32 82024414 -54102 SMALL TOOLS $161.32 2016 35350425 MISC ITEMS AS NEEDED, FYE $193.00 82024414 -54102 SMALL TOOLS $193.00 2016 35355385 MISC ITEMS AS NEEDED, FYE $2310 84024425 -54102 SMALL TOOLS $23.10 2016 35368735 MISC ITEMS AS NEEDED, FYE $12.65 10022100 -54100 SUPPLIES $12.65 2016 35366680 MISC ITEMS AS NEEDED, FYE $15.61 10022100 -54100 SUPPLIES $15.61 2016 List of Checks Presented for Approval on 1/22/2016 Invoices FRIEDMANS HOME 35354505 MISC ITEMS AS NEEDED, FYE $17.71 10022100 -54100 SUPPLIES $17.71 IMPROVEMENT 2016 35350717 MISC ITEMS AS NEEDED, FYE $24.12 10022100 -54100 SUPPLIES $24.12 2016 35341398 MISC ITEMS AS NEEDED, FYE $564.80 10022100 -54100 SUPPLIES $564.80 2016 35354011 MISC ITEMS AS NEEDED, FYE $69.97 10022500 -54100 SUPPLIES $69.97 2016 35368635 MISC ITEMS AS NEEDED, FYE $47.42 10022822 -54100 SUPPLIES $47.42 2016 35346979 MISC ITEMS AS NEEDED, FYE $88.02 20324100 -54100 SUPPLIES $88.02 2016 35356493 MISC ITEMS AS NEEDED, FYE $2.11 80026110 -54100 SUPPLIES $2.11 2016 35349822 MISC ITEMS AS NEEDED, FYE $2.64 80026120 -54100 SUPPLIES $264 2016 35349127 MISC ITEMS AS NEEDED, FYE $3.56 80026120 -54100 SUPPLIES $3.56 2016 35349799 MISC ITEMS AS NEEDED, FYE $12.10 80026120 -54100 SUPPLIES $12.10 2016 35361610 MISC ITEMS AS NEEDED, FYE $22.71 80026120 -54100 SUPPLIES $22.71 2016 35364040 MISC ITEMS AS NEEDED, FYE $7.53 80026200 -54100 SUPPLIES $7.53 2016 35344156 MISC ITEMS AS NEEDED, FYE $10.00 80026330 -54100 SUPPLIES $10.00 2016 35342717 MISC ITEMS AS NEEDED, FYE $41.37 80026330 -54100 SUPPLIES $41.37 2016 35355901 MISC ITEMS AS NEEDED, FYE $430.12 80026330 -54100 SUPPLIES $430.12 2016 35355114 MISC ITEMS AS NEEDED, FYE $9.28 80026400 -54100 SUPPLIES $9.28 2016 35350821 MISC ITEMS AS NEEDED, FYE $32.63 80026400 -54100 SUPPLIES $32.63 2016 35347007 MISC ITEMS AS NEEDED, FYE $115.05 80026400 -54100 SUPPLIES $115.05 2016 35349344 MISC ITEMS AS NEEDED, FYE $28.65 80526610 -54100 SUPPLIES $28.65 2016 List of Checks Presented for Approval on 1/22/2016 GATES & ASSOC 37894 ARCHITECTURAL SERVICES, PROFES GAYNOR TELESYSTEMS INC INV000030464 COMPUTER HARDWARE AND PERIPHER GCR 851 -31022 TIRES,TUBES,REPAIR & LABOR AS 851 -30995 TIRES,TUBES,REPAIR & LABOR AS --------- - ----- Vendor Total: $5,613.27 $9,520.00 30022200 -52100 CONTRACTED SERVICES $9,520.00 --------- ---- -- Vendor Total: $9,520.00 $9,027.89 20922900 -80100 MACHINERY &EQUIPMENT $9,027.89 --- ------------ Vendor Total: $9,027.89 $873.98 10022100 -56130 EXTERNAL SERVICES $873.98 $239.33 80026400 -56130 EXTERNAL SERVICES $239.33 --------------- Vendor Total: $1,113.31 Invoices Vendor Description Invoice Amt Invoice Account Detail and Allocation Detail FRIEDMANS HOME 35361497 MISC ITEMS AS NEEDED, FYE $90.31 82024411 -54100 SUPPLIES $90.31 IMPROVEMENT 2016 35361758 MISC ITEMS AS NEEDED, FYE $15.74 82024414 -54100 SUPPLIES $15.74 2016 35367603 MISC ITEMS AS NEEDED, FYE $23.39 82024414 -54100 SUPPLIES $23.39 2016 35363506 MISC ITEMS AS NEEDED, FYE $23.42 82024414 -54100 SUPPLIES $23.42 2016 35342765 MISC ITEMS AS NEEDED, FYE $161.17 82024414 -54100 SUPPLIES $161.17 2016 35342199 MISC ITEMS AS NEEDED, FYE $183.79 84024420 -54100 SUPPLIES $183.79 2016 35351296 MISC ITEMS AS NEEDED, FYE $3.78 84024421 -54100 SUPPLIES $3.78 2016 35355759 MISC ITEMS AS NEEDED, FYE $5.15 84024421 -54100 SUPPLIES $5.15 2016 35362127 MISC ITEMS AS NEEDED, FYE $13.33 84024421 -54100 SUPPLIES $13.33 2016 35351807 MISC ITEMS AS NEEDED, FYE $56.54 84024421 -54100 SUPPLIES $56.54 2016 35355182 MISC ITEMS AS NEEDED, FYE $85.13 84024421 -54100 SUPPLIES $85.13 2016 35340988 MISC ITEMS AS NEEDED, FYE $137.57 84024421 -54100 SUPPLIES $137.57 2016 GATES & ASSOC 37894 ARCHITECTURAL SERVICES, PROFES GAYNOR TELESYSTEMS INC INV000030464 COMPUTER HARDWARE AND PERIPHER GCR 851 -31022 TIRES,TUBES,REPAIR & LABOR AS 851 -30995 TIRES,TUBES,REPAIR & LABOR AS --------- - ----- Vendor Total: $5,613.27 $9,520.00 30022200 -52100 CONTRACTED SERVICES $9,520.00 --------- ---- -- Vendor Total: $9,520.00 $9,027.89 20922900 -80100 MACHINERY &EQUIPMENT $9,027.89 --- ------------ Vendor Total: $9,027.89 $873.98 10022100 -56130 EXTERNAL SERVICES $873.98 $239.33 80026400 -56130 EXTERNAL SERVICES $239.33 --------------- Vendor Total: $1,113.31 List of Checks Presented for Approval on 1/22/2016 Invoices Vendor Description Invoice Amt Invoice Account Detail and Allocation Detail GRANICUS INC 70954 SOFTWARE & SERVICES $2,313.00 20922900 -56120 EQUIPMENT MAINTENANCE & $2,313.00 AGREEMENT REPAIR --------------- Vendor Total: $2,313.00 GRANITE CONSTRUCTION 917587 MISC ROCK & ROAD PATCH $257.02 82024414 -54100 SUPPLIES $75.11 COMPANY MTLS AS 84024421 -54100 SUPPLIES $85.68 84024421 -54100 SUPPLIES $96.23 -- VendorTotal: ------- -- $2---- 57.02 HARRY E SWANK DV011916 INSTRUCTOR $48.93 10022850 -52100 CONTRACTED SERVICES $48.93 --------------- Vendor Total: $48.93 HARTFORD RETIREE PREMIUM 50011 -JAN 16 RETIREE HEALTH INSURANCE $3,449.15 20700000 -20524 NON - EMPLOYEE HEALTH $3,449.15 ACCT INS.PREM 50011 -FEB 16 RETIREE HEALTH INSURANCE $3,449.15 20700000 -20524 NON - EMPLOYEE HEALTH $3,449.15 INS.PREM --------------- Vendor Total: $6,898.30 JAMES REESE 16508 BUILDING MAINTENANCE, $1,627.50 73022600 -56300 BUILDING MAINT. & REPAIR $1,627.50 INSTALLA ------- Vendor Total: -------- $1,627.50 LEAGUE OF CALIFORNIA CITIES 1405 MEMBERSHIP DUES $100.00 10012400 -57300 MEMBERSHIPS & $100.00 SUBSCRIPTIONS 158658 MEMBERSHIP DUES $6,727.76 10012400 -57300 MEMBERSHIPS & $6,727.76 SUBSCRIPTIONS -------- Vendor Total: ------- $6,827.76 MATHESON TRI -GAS INC 12583255 OXYGEN & MISC AS NEEDED, $27.12 80026130 -54100 SUPPLIES $27.12 FYE 2 12556978 OXYGEN & MISC AS NEEDED, $1.18 82024411 -54100 SUPPLIES $1.18 FYE 2 --------------- Vendor Total: $28.30 List of Checks Presented for Approval on 1/22/2016 Vendor Total: $311.00 Invoices 90000000 -23237 DISTRICT USE TAX- MEASURE S Vendor Description Invoice Amt Invoice Account Detail and Allocation Detail MENDOCINO COUNTY AUDITOR- 010516 DEC 2015 PARKING REVENUE $1,644.00 90000000 -23070 COUNTY SURCHG, PKG $1,644.00 CONTROLLER SUPPLIES $70.10 ENFORCE 10520210 -54100 SUPPLIES $862.60 --------------- Vendor Total: $1,644.00 MENDOCINO COUNTY EH29043 HAZARDOUS MATERIALS PERMIT $1,277.00 82024411 -59101 FEES $1,277.00 ENVIRONMENTAL HEALTH BUSINESS LICENSE $4.91400 10013400 -52100 CONTRACTED SERVICES $4,914.00 PROCESSING Vendor Total: $1,277.00 MENDOCINO COUNTY FARM 421172 MISC. SUPPLIES AS NEEDED, $168.61 20824300 -54100 SUPPLIES $168.61 SUPPLY $4,914.00 FYE 13075 MEMBERSHIP RENEWAL $6,744.99 80026400 -57300 MEMBERSHIPS & $6,744.99 ASSOC --------------- Vendor Total: $168.61 MGM TARGETS 38388 CARDBOARD TARGETS $862.60 90000000 -23252 DISTRICT USE TAX - LIBRARIES ($1.08) Vendor Total: $311.00 90000000 -23237 DISTRICT USE TAX- MEASURE S ($4.32) 90000000 -23013 STATE USE TAX LIABILITY ($64.70) 10520210 -54100 SUPPLIES $70.10 10520210 -54100 SUPPLIES $862.60 -- ---- VendorTotal: --- -- ---- $862.60 MUNISERVICES LLC 0000040401 BUSINESS LICENSE $4.91400 10013400 -52100 CONTRACTED SERVICES $4,914.00 PROCESSING Vendor Total: $4,914.00 NORTHWEST PUBLIC POWER 13075 MEMBERSHIP RENEWAL $6,744.99 80026400 -57300 MEMBERSHIPS & $6,744.99 ASSOC SUBSCRIPTIONS °-°-°---------- Vendor Total: $6, 744.99 NORTHWEST PUBLIC POWER DV 011116 REGISTRATION FEES $940.00 80026110 -57100 CONFERENCE & TRAINING $940.00 ASSOCIATION Vendor Total: $940.00 OCCU -MED LTD 0116511OA PRE - EMPLOYMENT PHYSICAL $31100 10016100 -54161 HR - BACKGROUND & PHYSICALS $311.00 Vendor Total: $311.00 List of Checks Presented for Approval on 1/22/2016 Invoices ONE TIME PAY VENDOR DV 12/02/15 BUSINESS LICENSE REFUND $26.00 31200000 -41440 BUSINESS LICENSE TAX $25.00 90000000 -23002 STATE $1 BUSINESS LICENSE $1.00 FEE DV 01/14/16 SETTLEMENT OF CLAIM $133.85 80026110 -52100 CONTRACTED SERVICES $133.85 DV 011416 SETTLEMENT OF CLAIM $271.21 80026110 -52100 CONTRACTED SERVICES $271.21 DV011916 RELEASE & SETTLEMENT CLAIM $452.95 80026110 -52100 CONTRACTED SERVICES $452.95 DV 01142016 YOUTH BASKETBALL REFUND $51.00 10022831 -44915 RECREATION PROGRAM INCOME $51.00 107085 -3 UTILITY REFUND $16.48 90100000 -10421 UTILITY RECEIVABLES CLEARING $16.48 113609 -2 UTILITIES REFUND $18.86 90100000 -10421 UTILITY RECEIVABLES CLEARING $18.86 114483 -1 UTILITIES REFUND $43.59 90100000 -10421 UTILITY RECEIVABLES CLEARING $43.59 -- -- Vendor Total: ----------- $1,013.94 ONLINE INFORMATION SRVS INC 687739 UTILITY EXCHANGE REPORTING $178.50 20513300 -52100 CONTRACTED SERVICES $178.50 FYI --------------- Vendor Total: $178.50 OPERATING ENGINEER PUBLIC& 86138 JAN 16 HEALTH INSURANCE $3,256.00 20700000 -20524 NON - EMPLOYEE HEALTH $3,256.00 MISC EMPLOYEES INS.PREM -- ------------- Vendor Total: $3,256.00 PETERSON CAT 2733720 EQUIPMENT MAINTENANCE AND $2,282.60 10022500 -56130 EXTERNAL SERVICES $2,282.60 REPA --------------- Vendor Total: $2,282.60 PG &E CO JAN16 GAS AND ELECTRIC SERVICES $6,803.17 84024425 -55200 PG &E $737.46 10022100 -55210 UTILITIES $94.21 10024220 -55210 UTILITIES $30.55 20822500 -55210 UTILITIES $1,900.49 69122700 -55210 UTILITIES $165.84 List of Checks Presented for Approval on 1/22/2016 Invoices PG &E CO JAN16 GAS AND ELECTRIC SERVICES PLEASANT VIEW DAIRY 100383534 PROVIDE MISC GOODS AS NEEDED, PRE -PAID LEGAL SERVICES INC 38295- JAN 16 PRE -PAID LEGAL SERVICE PUBLIC SERVICE DEPARTMENT 120915 UTILITY SERVICES $6,803.17 70024500 -55210 UTILITIES $546.85 73022600 -55210 UTILITIES $350.58 73022600 -55210 UTILITIES $537.75 77725200 -55210 UTILITIES $8.65 77725200 -55210 UTILITIES $47.65 82024411 -55210 UTILITIES $2,289.55 84024421 -55210 UTILITIES $93.59 ----- Vendor Total: --- -- -- --- $6,803.17 $15.57 73022600 -54100 SUPPLIES $15.57 --------------- Vendor Total: $15.57 $51.80 20700000 -20526 PREPAID LEGAL - AFLAC $51.80 --------------- Vendor Total: $51.80 $63,543.91 80626500 -52133 MONTHLY DISCOUNT PROGRAM $113.24 10012400 -55210 UTILITIES $321.80 10017100 -55210 UTILITIES $136.78 10022100 -55210 UTILITIES $6,139.08 10022300 -55210 UTILITIES $2, 794.91 10022300 -55210 UTILITIES $4,707.90 10024220 -55210 UTILITIES $416.66 10026630 -55210 UTILITIES $534.43 20620231 -55210 UTILITIES $52.88 20824300 -55210 UTILITIES $1,418.51 List of Checks Presented for Approval on 1/22/2016 Invoices PUBLIC SERVICE DEPARTMENT 120915 UTILITY SERVICES $63,543.91 25024300 -55210 64020213 -55210 69122700 -55210 73022600 -55210 77725200 -55210 80026400 -55210 80526610 -55210 82024411 -55210 82024414 -55210 84024421 -55210 84024425 -55210 123015 SEWER SERVICE FOR ARRC $106.59 31122870 -55210 REDWOOD EMPIRE MUNICIPAL JAN -16 MEDICAL, DENTAL & VISION $197,295.50 20700000 -20524 INSURANCE FUND INSURANCE PREMIUMS 20700000 -20524 20700000 -20524 20700000 -20520 20700000 -20510 20700000 -20511 FEB -16 LIFE, LTD & EAP INSURANCE $3,147.40 20700000 -20523 20700000 -20512 20112400 -52525 UTILITIES $24.05 UTILITIES $460.13 UTILITIES $580.54 UTILITIES $1,835.33 UTILITIES $1,975.14 UTILITIES $1,653.97 UTILITIES $9,086.50 UTILITIES $11,028.24 UTILITIES $409.81 UTILITIES $73.35 UTILITIES $19,780.66 UTILITIES $106.59 -------- Vendor Total: ----- -- $63,650.50 NON - EMPLOYEE HEALTH $379.50 INS.PREM NON - EMPLOYEE HEALTH $2,129.00 INS.PREM NON - EMPLOYEE HEALTH $4,599.00 INS.PREM P/R DEDUCT. - MEDICAL INS $173,667.00 REMIF DENTAL $14,079.00 REMIF VISION $2,442.00 P/R DEDUCT -LTD $2,520.38 REMIF LIFE $189.10 WORKER'S COMP. EXPENSE $437.92 List of Checks Presented for Approval on 1/22/2016 Invoices REDWOOD EMPIRE MUNICIPAL DV 010616 WORKERS COMPENSATION INSURANCE FUND PREMIUM RICHARD THORNTON DBA 0000007991 MISCELLANEOUS SERVICES, NO. TELECOM 2 RING PACIFIC CL12490 FUEL AS NEEDED CL12712 FUEL AS NEEDED CL12370 FUEL AS NEEDED RONALD DONOHUE 1/11 -1/15/16 REIMBURSE TRAVEL EXPNESE ROY DOUGLASS 19744 ANNUAL & QTRLY 2 YR SERVICE ON 19777 OXYGEN SERVICES AS NEEDED SBOE EXCISE TAX DIVISION DV 011916 ELECTRICAL ENERGY SURCHARGE SCOTT BOZZOLI 2/1-2/4/16 TRAVEL ADVANCE $129,940.00 20112400 -52525 WORKER'S COMP. EXPENSE $129,940.00 -- -- Vendor Total: --------- -- $330,382.90 $6,105.00 20922900 -52100 CONTRACTED SERVICES $6,105.00 --------------- Vendor Total: $6,105.00 $28.75 82024414 -56210 FUEL & FLUIDS $15.53 84024421 -56210 FUEL & FLUIDS $13.22 $255.80 82024414 -56210 FUEL & FLUIDS $138.14 84024421 -56210 FUEL & FLUIDS $117.66 $395.37 82024414 -56210 FUEL & FLUIDS $213.50 84024421 -56210 FUEL & FLUIDS $181.87 --------- Vendor Total: -- ---- $679.92 $48.06 10520210 -57100 CONFERENCE & TRAINING $48.06 --------------- Vendor Total: $48.06 $674.50 82024411 -56120 EQUIPMENT MAINTENANCE & $674.50 REPAIR $769.69 82024411 -56120 EQUIPMENT MAINTENANCE & $769.69 REPAIR --------------- Vendor Total: $1,444.19 $7,902.00 90000000 -23009 ELECTRIC SURCHARGE TRUST $7,902.00 --------------- Vendor Total: $7,902.00 $1,166.72 80026120 -57100 CONFERENCE & TRAINING $1,166.72 --------------- Vendor Total: $1,166.72 List of Checks Presented for Approval on 1/22/2016 Invoices 'Vendor SHAPIRO, GALVIN, SHAPIRO & 20936 LEGAL REPRESENTATION IN $45.00 10016100 -52100 CONTRACTED SERVICES $45.00 MORAN PERSON 20937 LEGAL REPRESENTATION IN $900.00 10016100 -52100 CONTRACTED SERVICES $900.00 PERSON SIERRA CHEMICAL SLS 10029513 CHLORINE PRODUCTS AS PER CONTR SOLID WASTES SYSTEMS INC DEC 15 SOUTH BAY REGIONAL TRAINING DV 121515 CENTER SPORT & CYCLE INC STEVE BEAMAN 200383 199303 RESIDENTIAL GARBAGE FEES RADAR/LIDAR TRAINING SOFTBALL SUPPLIES SOFTBALL SUPPLIES 11/17-11/20/15 REIMBURSE TRAVEL EXPENSE STEVE STUMP DV 011316 BOOT ALLOWANCE --------------- Vendor Total: $945.00 $2,946.95 84024425 -58202 WATER TREATMENT PLANT $2,946.95 CHEMICAL - ---- Vendor Total: ---- - - - - -- $2,946.95 $19,957.19 90200000 -52170 UKIAH WASTE SOLUTIONS $19,957.19 --------- Vendor Total: ------ $19,957.19 $105.00 10520210 -57100 CONFERENCE & TRAINING $105.00 --------- Vendor Total: -- ---- $105.00 $413.94 90000000 -23252 DISTRICT USE TAX- LIBRARIES ($0.45) 10022822 -54100 SUPPLIES $0.45 10022822 -54100 SUPPLIES $413.94 $1,436.70 90000000 -23252 DISTRICT USE TAX - LIBRARIES ($1.57) 10022822 -54100 SUPPLIES $1.57 10022822 -54100 SUPPLIES $1,436.70 -- --- Vendor Total: ---- - - - - -- $1,850.64 $741.46 80026200 -57100 CONFERENCE & TRAINING $741.46 --------------- Vendor Total: $741.46 $150.00 84024425 -54100 SUPPLIES $150.00 --------- Vendor Total: - - --- - $150.00 List of Checks Presented for Approval on 1/22/2016 2016 Invoices 914016 Vendor $16.22 Description Invoice Amt Invoice Account Detail and Allocation Detail SUNCOAST RESEARCH LABS INC 31657 WATER AND WASTEWATER $2,799.79 90000000 -23252 DISTRICT USE TAX - LIBRARIES ($6.48) 10022100 -56130 EXTERNAL SERVICES TREATING 2016 916518 MISC PARTS AS NEEDED FYE 84024421 -56120 EQUIPMENT MAINTENANCE & $6.48 $3.23 2016 REPAIR 914752 MISC PARTS AS NEEDED FYE $18.86 10520210 -56130 84024421 -56120 EQUIPMENT MAINTENANCE & $2,799.79 2016 REPAIR MISC PARTS AS NEEDED FYE $21.32 10520210 -56130 EXTERNAL SERVICES $21.32 --------------- Vendor Total: $2, 799.79 THANKSGIVING COFFEE 0370279 -IN MISC COFFEE SUPPLIES AS $96.50 73022600 -54100 SUPPLIES $96.50 COMPANY NEEDED --------------- Vendor Total: $96.50 UKIAH AUTO PARTS 912616 MISC PARTS AS NEEDED FYE $8.31 20324100 -56120 EQUIPMENT MAINTENANCE & $8.31 2016 REPAIR 914317 MISC PARTS AS NEEDED FYE $10.03 20324100 -56120 EQUIPMENT MAINTENANCE & $10.03 2016 REPAIR 912985 MISC PARTS AS NEEDED FYE $10.80 20324100 -56120 EQUIPMENT MAINTENANCE & $10.80 2016 REPAIR 914760 MISC PARTS AS NEEDED FYE $22.87 20324100 -56120 EQUIPMENT MAINTENANCE & $22.87 2016 REPAIR 917535 MISC PARTS AS NEEDED FYE $43.24 80026400 -56120 EQUIPMENT MAINTENANCE & $43.24 2016 REPAIR 915166 MISC PARTS AS NEEDED FYE $9.21 84024425 -56120 EQUIPMENT MAINTENANCE & $9.21 2016 REPAIR 916809 MISC PARTS AS NEEDED FYE $18.85 84024425 -56120 EQUIPMENT MAINTENANCE & $18.85 2016 REPAIR 913590 MISC PARTS AS NEEDED FYE $14.68 10022100 -56130 EXTERNAL SERVICES $14.68 2016 914016 MISC PARTS AS NEEDED FYE $16.22 10022100 -56130 EXTERNAL SERVICES $16.22 2016 913694 MISC PARTS AS NEEDED FYE $24.19 10022100 -56130 EXTERNAL SERVICES $24.19 2016 916518 MISC PARTS AS NEEDED FYE $3.23 10520210 -56130 EXTERNAL SERVICES $3.23 2016 914752 MISC PARTS AS NEEDED FYE $18.86 10520210 -56130 EXTERNAL SERVICES $18.86 2016 915379 MISC PARTS AS NEEDED FYE $21.32 10520210 -56130 EXTERNAL SERVICES $21.32 2016 List of Checks Presented for Approval on 1/22/2016 917508 MISC PARTS AS NEEDED FYE Invoices 84024425 -54102 SMALL TOOLS $65.11 Vendor Name Invoice # Invoice Description Invoice Amt Invoice Account Detail and Allocation Detail UKIAH AUTO PARTS 916527 MISC PARTS AS NEEDED FYE $21.63 10520210 -56130 EXTERNAL SERVICES $21.63 UKIAH OXYGEN 417525.1 2016 ($150.84) 31122870 -56120 EQUIPMENT MAINTENANCE & ($150.84) 916790 MISC PARTS AS NEEDED FYE $27.03 10520210 -56130 EXTERNAL SERVICES $27.03 417490 2016 $145.14 31122870 -56120 EQUIPMENT MAINTENANCE & $145.14 914688 MISC PARTS AS NEEDED FYE $92.93 10520210 -56130 EXTERNAL SERVICES $92.93 416471 2016 $15.50 10521210 -56130 EXTERNAL SERVICES $15.50 913128 MISC PARTS AS NEEDED FYE $94.07 10520210 -56130 EXTERNAL SERVICES $94.07 417726 2016 $110.41 20824300 -54100 SUPPLIES $110.41 913956 MISC PARTS AS NEEDED FYE $24.00 10521210 -56130 EXTERNAL SERVICES $24.00 2016 912974 MISC PARTS AS NEEDED FYE $25.46 77725200 -56130 EXTERNAL SERVICES $25.46 2016 912977 MISC PARTS AS NEEDED FYE $48.65 77725200 -56130 EXTERNAL SERVICES $48.65 2016 912857 MISC PARTS AS NEEDED FYE $14.79 82024411 -56130 EXTERNAL SERVICES $14.79 2016 912847 MISC PARTS AS NEEDED FYE $24.00 82024411 -56130 EXTERNAL SERVICES $24.00 2016 912895 MISC PARTS AS NEEDED FYE $100.50 82024411 -56130 EXTERNAL SERVICES $100.50 2016 910750 MISC PARTS AS NEEDED FYE $11.31 84024425 -56130 EXTERNAL SERVICES $11.31 2016 917508 MISC PARTS AS NEEDED FYE $65.11 84024425 -54102 SMALL TOOLS $65.11 2016 --------------- Vendor Total: $771.29 UKIAH OXYGEN 417525.1 EQUIPMENT MAINTENANCE ($150.84) 31122870 -56120 EQUIPMENT MAINTENANCE & ($150.84) REPAIR 417490 EQUIPMENT MAINTENANCE $145.14 31122870 -56120 EQUIPMENT MAINTENANCE & $145.14 REPAIR 416471 EQUIPMENT MAINTENANCE $15.50 10521210 -56130 EXTERNAL SERVICES $15.50 417727 EQUIPMENT MAINTENANCE $63.00 10024220 -54120 PIN - SPECIAL SUPPLIES $63.00 417726 EQUIPMENT MAINTENANCE $110.41 20824300 -54100 SUPPLIES $110.41 --------------- Vendor Total: $183.21 List of Checks Presented for Approval on 1/22/2016 Invoices Vendor UKIAH VALLEY MEDICAL CENTER 205 PRE - EMPLOYMENT & EMPLOYEE $2,741.83 10016100 -54161 HR - BACKGROUND & PHYSICALS $343.83 EXAMS 10521210 -54100 SUPPLIES $2,398.00 US CELLULAR VERIZON WIRELESS --------------- Vendor Total: $2,741.83 0117661425 VOICE & DATA CHARGES $170.27 80026400 -55100 TELEPHONE $43.71 80026400 -55100 TELEPHONE $62.87 82024410 -55100 TELEPHONE $17.67 84024421 -55100 TELEPHONE $17.67 84024425 -55100 TELEPHONE $28.35 -------- Vendor Total: - -- --- - $170.27 9757503789 VOICE & DATA $941.94 10023100 -54100 SUPPLIES $38.01 10024210 -55100 TELEPHONE $63.35 10024220 -55100 TELEPHONE $25.21 10520210 -55100 TELEPHONE $76.02 20922900 -55100 TELEPHONE $308.57 77725200 -55100 TELEPHONE $38.01 80026400 -55100 TELEPHONE $152.04 82024410 -55100 TELEPHONE $25.34 82024410 -55100 TELEPHONE $38.01 82024411 -55100 TELEPHONE $38.01 84024420 -55100 TELEPHONE $25.34 84024421 -55100 TELEPHONE $114.03 --------- Vendor Total: -- ---- $941.94 List of Checks Presented for Approval on 1/22/2016 082859287 COPIER LEASE -SEE ADD'L DESCRIP 10521210 -94500 ARRC Invoices LEASE PAYMENTS 64020213 -94500 LEASE PAYMENTS Vendor WATER SERVICES FOR ARRC Description Invoice Amt Invoice Account Detail and Allocation Detail WAGNER & BONSIGNORE 03 -15- 2110.0 ENG SVCS FOR WATER RIGHT $78.95 82024410 -52100 CONTRACTED SERVICES $78.95 XEROX CORP 082859291 PERKINS ST UNDERGROUNDING PERMI 20822500 -52100 CONTRACTED SERVICES $672.61 05 -15- 2110.0 ENG SVCS FOR WATER RIGHT $488.80 82024410 -52100 CONTRACTED SERVICES $488.80 082859286 COPIER LEASE -SEE ADD'L PERMI 20822500 -52100 CONTRACTED SERVICES $719.52 07 -15- 2110.0 ENG SVCS FOR WATER RIGHT $1,002.50 82024410 -52100 CONTRACTED SERVICES $1,002.50 082859290 COPIER LEASE -SEE ADD'L PERMI 69122700 -52100 CONTRACTED SERVICES $176.14 DESCRIP - Vendor Total: -------------- $1,570.25 WESCO DISTRIBUTION INC 605290 SILICONE COMPOUND $375.76 80000000 -12104 INVENTORY- PURCHASES $375.76 DESCRIP --------- Vendor Total: --- --- $375.76 WILLOW COUNTY WATER DIST JAN 15 IRRIGATION SERVICES FOR $20.00 31122870 -55210 UTILITIES $20.00 082859287 COPIER LEASE -SEE ADD'L DESCRIP 10521210 -94500 ARRC 20620231 -94500 LEASE PAYMENTS 64020213 -94500 LEASE PAYMENTS JAN15 WATER SERVICES FOR ARRC $26.67 31122870 -55210 UTILITIES $26.67 --------------- Vendor Total: $46.67 XEROX CORP 082859291 PERKINS ST UNDERGROUNDING $672.61 20822500 -52100 CONTRACTED SERVICES $672.61 PROJ 082859286 COPIER LEASE -SEE ADD'L $71952 20822500 -52100 CONTRACTED SERVICES $719.52 DESCRIP 082859290 COPIER LEASE -SEE ADD'L $176.14 69122700 -52100 CONTRACTED SERVICES $176.14 DESCRIP 082859289 COPIER LEASE -SEE ADD'L $320.76 73022600 -52100 CONTRACTED SERVICES $320.76 DESCRIP 082859288 COPIER LEASE -SEE ADD'L $231.90 10520210 -94500 LEASE PAYMENTS $127.55 DESCRIP 082859287 COPIER LEASE -SEE ADD'L DESCRIP 10521210 -94500 LEASE PAYMENTS 20620231 -94500 LEASE PAYMENTS 64020213 -94500 LEASE PAYMENTS $409.60 10520210 -94500 LEASE PAYMENTS 10521210 -94500 LEASE PAYMENTS 20620231 -94500 LEASE PAYMENTS $81.17 $11.60 $11.58 $225.28 $143.36 $20.48 List of Checks Presented for Approval on 1/22/2016 Invoices Vendor XEROX CORP 082859287 COPIER LEASE -SEE ADUL $409.60 64020213 -94500 LEASE PAYMENTS $20.48 DESCRIP --------------- Vendor Total: $2.530.53 INVOICE TOTAL: $749,489.97 List of Checks Presented for Approval on 1/29/2016 The following list of bills payable was reviewed and approved for payment. ACCOUNTEMPS 44761745 TEMP SUPPORT - RICARDO CHAVARR 44625449 TEMP SUPPORT - RICARDO CHAVARR 44829227 TEMP SUPPORT - RICARDO CHAVARR AFLAC GROUP INSURANCE A062078400 CRITICAL CARE INSURANCE Is1IW &TAWWA ALLEN JAMES ALTEC INDUSTRIES INC ANIXTER IJ,1It6PILePIR101 14 21 DESIGN, ENGINEERNG & CONSULTAN DV012716 INSTRUCTOR 10505004 PARTS & MAT'LS AS NEEDED, FYE 3099689 SUPPLIES CFM122015 HEALTH RELATED SERVICES (FOR H I nature Invoices $413.29 10013400 -52100 CONTRACTED SERVICES $413.29 $592.00 10013400 -52100 CONTRACTED SERVICES $592.00 $888.00 10013400 -52100 CONTRACTED SERVICES $888.00 --------- Vendor Total: - -- - -- $1,893.29 $563.38 20700000 -20538 AFLAC CRITICAL ILLNSS POLICY $563.38 --------- Vendor Total: -- ---- $563.38 $3,900.00 80026400 -52100 CONTRACTED SERVICES $3,900.00 -------- Vendor Total: ------- $3,900.00 $44.00 10022850 -52100 CONTRACTED SERVICES $44.00 --------------- Vendor Total: $44.00 $74.87 80026400 -56130 EXTERNAL SERVICES $74.87 --------------- Vendor Total: $74.87 $739.90 80000000 -12104 INVENTORY - PURCHASES $739.90 --------- Vendor Total: -- ---- $739.90 $333.33 10521210 -57100 CONFERENCE & TRAINING $333.33 --------- Vendor Total: -- $3---- 33.33 AT &T BLR BOUTIN JONES INC BUSINESS CARD List of Checks Presented for Approval on 1/29/2016 Invoices 0601986556 LIVE SCAN 3- 16837527 ANNUAL RENEWAL 89294 LEGAL RETAINER FOR UVSD LITIGA sf 18802 PURCHASING CREDIT CARD, TELEPHONE MISC P 05660J FINANCE CREDIT CARD, MISC ------ Vendor Total: PURC 7816 FINANCE CREDIT CARD, MISC CONFERENCE & TRAINING PURC 165790 FINANCE CREDIT CARD, MISC --------------- Vendor Total: PURC sf -9200 POLICE CREDIT CARD, MISC CONTRACTED SERVICES PURCH sf 9200 POLICE CREDIT CARD, MISC ------- Vendor Total: PURCH $1,080.13 10520210 -55100 TELEPHONE $1,080.13 ------ Vendor Total: --- - - - - -- $1,080.13 $560.17 10521210 -57100 CONFERENCE & TRAINING $560.17 --------------- Vendor Total: $560.17 $14,310.94 84424422 -52100 CONTRACTED SERVICES $14,310.94 ------- Vendor Total: -------- $14,310.94 $104.91 10018000 -52510 ADVERTISING & PROMOTION $104.91 $17.59 10013400 -57100 CONFERENCE & TRAINING $17.59 $30.00 10013400 -57100 CONFERENCE & TRAINING $30.00 $370.00 10013400 -57100 CONFERENCE & TRAINING $370.00 $8.99 90000000 -23252 DISTRICT USE TAX- LIBRARIES ($0.02) 90000000 -23237 DISTRICT USE TAX- MEASURE S ($0.05) 10520210 -54201 PRISONER EXPENSE $0.75 10520210 -54201 PRISONER EXPENSE $8.99 90000000 -23013 STATE USE TAX LIABILITY ($0.68) $31.08 90000000 -23252 DISTRICT USE TAX- LIBRARIES ($0.04) 90000000 -23237 DISTRICT USE TAX- MEASURE S ($0.15) 10520210 -54201 PRISONER EXPENSE $0.27 10520210 -54201 PRISONER EXPENSE $31.08 90000000 -23013 STATE USE TAX LIABILITY ($0.08) BUSINESS CARD List of Checks Presented for Approval on 1/29/2016 Invoices SF 18757 POLICE CREDIT CARD, MISC $49.95 90000000 -23252 DISTRICT USE TAX- LIBRARIES ($0.07) PURCH 90000000 -23237 DISTRICT USE TAX- MEASURE S ($0.25) 90000000 -23013 STATE USE TAX LIABILITY ($3.75) 10520210 -54100 SUPPLIES $4.07 10520210 -54100 SUPPLIES $49.95 sf 18206.1 PURCHASING CREDIT CARD, $179.89 90000000 -23252 DISTRICT USE TAX- LIBRARIES ($0.23) MISC P 90000000 -23237 DISTRICT USE TAX- MEASURE S ($0.90) 90000000 -23013 STATE USE TAX LIABILITY ($13.50) 20922900 -54100 SUPPLIES $14.63 20922900 -54100 SUPPLIES $179.89 CUK98 CONTROLLING, INDICATING, $231.00 90000000 -23252 DISTRICT USE TAX- LIBRARIES ($0.29) MEASU 90000000 -23237 DISTRICT USE TAX- MEASURE S ($1.16) 84024425 -56120 EQUIPMENT MAINTENANCE & $18.78 REPAIR 84024425 -56120 EQUIPMENT MAINTENANCE & $231.00 REPAIR 90000000 -23013 STATE USE TAX LIABILITY ($17.33) SF 16787 PURCHASING CREDIT CARD, $247.28 90000000 -23252 DISTRICT USE TAX- LIBRARIES ($0.26) MISC P 90000000 -23237 DISTRICT USE TAX- MEASURE S ($1.03) 20922900 -54100 SUPPLIES $1.29 20922900 -54100 SUPPLIES $247.28 sf 18686 PURCHASING CREDIT CARD, $1,225.76 90000000 -23252 DISTRICT USE TAX- LIBRARIES ($1.54) MISC P 90000000 -23237 DISTRICT USE TAX - MEASURE S ($6.13) 90000000 -23013 STATE USE TAX LIABILITY ($91.94) List of Checks Presented for Approval on 1/29/2016 Invoices BUSINESS CARD sf 18686 PURCHASING CREDIT CARD, MISC P SF 18756 POLICE CREDIT CARD, MISC PURCH 101 - 261225895 ELECTRICAL EQUIPMENT AND SUPPLIES SUPPL sf 17559 PURCHASING CREDIT CARD, SUPPLIES MISC P 2862164 HR/RISK MGMT CREDIT CARD, EQUIPMENT MAINTENANCE & MISC 216391 NURSERY (PLANTS) STOCK, FIELD SIGNAGE FEES EQUIPM 17311 FINANCE CREDIT CARD, MISC INFRASTRUCTURE PURC SF 18755 POLICE CREDIT CARD, MISC SUBSCRIPTIONS PURCH sf 18688 PURCHASING CREDIT CARD, SUPPLIES MISC P sf 18687 PURCHASING CREDIT CARD, SUPPLIES MISC P sf 18206 PURCHASING CREDIT CARD, -- ---- Vendor Total: MISC P sf 15888 PURCHASING CREDIT CARD, --- Vendor Total: MISC P CAROLLO ENGINEERS INC 0146501 CHOUINARD & MYHRE INC 1601078 DESIGN PHASES I &II RECYCLED WA SOFTWARE MAINTENANCE $1,225.76 $69.50 $1,961.48 $249.00 $29.19 $1,302.64 $110.00 $67.30 $70.70 $151.32 $185.26 $750.35 10520210 -54100 10520210 -54100 90000000 -23237 63020210 -54100 63020210 -54100 20922900 -56120 90000000 -23236 10016100 -54164 25024210 -80230 10013400 -57300 10520210 -54100 20513300 -54100 20524412 -54100 20922900 -54100 80026120 -54100 $19,717.58 84424422 -80230 $571.96 20922900 -56120 SUPPLIES $99.61 SUPPLIES $1,225.76 DISTRICT USE TAX- MEASURE S ($0.33) SUPPLIES $0.33 SUPPLIES $69.50 EQUIPMENT MAINTENANCE & $1,961.48 REPAIR FIELD SIGNAGE FEES $249.00 HR - FORMS & OTHER DIV. EXP. $29.19 INFRASTRUCTURE $1,302.64 MEMBERSHIPS & $110.00 SUBSCRIPTIONS SUPPLIES $67.30 SUPPLIES $70.70 SUPPLIES $151.32 SUPPLIES $185.26 SUPPLIES $750.35 -- ---- Vendor Total: --------- $7,443.19 INFRASTRUCTURE $19,717.58 --- Vendor Total: ------- -- - -- $19,717.58 EQUIPMENT MAINTENANCE & $571.96 REPAIR --------- Vendor Total: -- ---- $571.96 List of Checks Presented for Approval on 1/29/2016 COLLEGE OF THE REDWOODS 16 -1067 TRAINING COMCAST 011216 -1296 TELEPHONE SERVICES 011016-4635 INTERNET SERVICES Invoices $318.00 10520210 -57100 $147.25 31122870 -52100 $257.07 10011100 -55100 10012100 -55100 10012200 -55100 10013400 -55100 10016100 -55100 10017100 -55100 10022100 -55100 10022810 -55100 10023100 -55100 10023320 -55100 10024210 -55100 10024220 -55100 10520210 -55100 10520210 -55100 10521210 -55100 20413500 -55100 20513300 -55100 20620231 -55100 20922900 -55100 CONFERENCE & TRAINING $318.00 --------------- Vendor Total: $318.00 CONTRACTED SERVICES $147.25 TELEPHONE $2.45 TELEPHONE $9.79 TELEPHONE $7.34 TELEPHONE $11.02 TELEPHONE $4.90 TELEPHONE $2.45 TELEPHONE $1.22 TELEPHONE $7.34 TELEPHONE $9.79 TELEPHONE $2.45 TELEPHONE $9.79 TELEPHONE $2.45 TELEPHONE $0.01 TELEPHONE $61.21 TELEPHONE $26.93 TELEPHONE $2.45 TELEPHONE $23.26 TELEPHONE $7.34 TELEPHONE $9.79 List of Checks Presented for Approval on 1/29/2016 Invoices COMCAST COMPUTER OPTIONS INC 011016 -4635 INTERNET SERVICES BILL37726 IT SERVICES BILL37816 IT SERVICES CONSOLIDATED ELECTRICAL 8821 - 496136 MISC ELECTRICAL SUPPLIES AS DISTRIBUTORS INC NE 8821 - 496222 MISC ELECTRICAL SUPPLIES AS NE $257.07 64020213 -55100 TELEPHONE $2.45 69122700 -55100 TELEPHONE $7.34 70024500 -55100 TELEPHONE $2.45 72022400 -55100 TELEPHONE $1.22 73022600 -55100 TELEPHONE $4.90 77725200 -55100 TELEPHONE $4.90 80026400 -55100 TELEPHONE $17.14 82024410 -55100 TELEPHONE $7.34 82024411 -55100 TELEPHONE $4.90 84024425 -55100 TELEPHONE $2.45 --------- Vendor Total: -- - -- - $404.32 $6,075.00 20922900 -52100 CONTRACTED SERVICES $6,075.00 $6,300.00 20922900 -52100 CONTRACTED SERVICES $6,300.00 --------------- Vendor Total: $12,375.00 $213.95 90000000 -23237 DISTRICT USE TAX- MEASURE S ($0.99) 80026330 -54100 SUPPLIES $0.99 80026330 -54100 SUPPLIES $213.95 $718.83 90000000 -23237 DISTRICT USE TAX- MEASURE S ($3.34) 84024425 -56120 EQUIPMENT MAINTENANCE & $3.34 REPAIR 84024425 -56120 EQUIPMENT MAINTENANCE & $718.83 REPAIR --------- Vendor Total: -- ---- $932.78 List of Checks Presented for Approval on 1/29/2016 COOPER COMPLIANCE 1345 CORPORATION CRAWFORD & ASSOC INC 584 DC ELECTRIC GROUP INC 25240 25241 DEFATTE EQUIPMENT INC 11188 DLT SOLUTIONS INC 4471695A COMPLIANCE RPT SVCS TO MEET FE ENGINEERING SERVICES - HYDROELE EMERGENCY REPAIR OF TRAFFIC SIGNALS EMERGENCY REPAIR OF TRAFFIC SIGNALS EQUIPMENT MAINTENANCE & REPAIR COMPUTER SOFTWARE FOR MICROCOM Invoices EFFICIENCY SERVICES GROUP 947 ADMIN OF EUD PUBLIC BENEFITS LLC P EMD MILLIPORE CORP 7421919 SUPPLIES FARWEST LINE SPECIALTIES 203495 SUPPLIES $2,666.67 80026400 -52100 CONTRACTED SERVICES $2,666.67 --------------- Vendor Total: $2,666.67 $217.50 80026330 -52100 CONTRACTED SERVICES $217.50 --------------- Vendor Total: $217.50 $622.72 10024214 -52100 CONTRACTED SERVICES $622.72 $1,106.90 10024214 -52100 CONTRACTED SERVICES $1,106.90 --------------- Vendor Total: $1, 729.62 $885.54 80026400 -56130 EXTERNAL SERVICES $885.54 --------- Vendor Total: -- - -- - $885.54 $7,148.61 80026400 -52100 CONTRACTED SERVICES $7,148.61 --------------- Vendor Total: $7,148.61 $1.925.00 80626500 -52139 RESEARCH, DEVELOPMENT& $1,925.00 DEMO ------ Vendor Total: --- - ----- $1,925.00 $706.81 84024425 -54100 SUPPLIES $706.81 --------- Vendor Total: -- --- - $706.81 $623.80 90000000 -23237 DISTRICT USE TAX- MEASURE S ($0.35) 90000000 -23237 DISTRICT USE TAX - MEASURE S ($0.35) 80026110 -54100 SUPPLIES $0.35 80026110 -54100 SUPPLIES $311.90 80026120 -54100 SUPPLIES $0.35 List of Checks Presented for Approval on 1/29/2016 74743911 MISCELLANEOUS SUPPLIES AS NEED FLIGHT LIGHT INC 0052709 -IN BUILDING MAINT. & REPAIR GAYNOR TELESYSTEMS INC INV00030463 BUILDING CONSTRUCTION SERVICES 10024220 -56130 EXTERNAL SERVICES $0.15 10024220 -56130 EXTERNAL SERVICES $32.46 $58.86 90000000 -23237 DISTRICT USE TAX - MEASURE S ($0.27) 82024411 -54102 SMALL TOOLS $0.27 82024411 -54102 SMALL TOOLS $58.86 --------- - -- -- - Vendor Total: $91.32 $572.21 77725200 -56300 BUILDING MAINT. & REPAIR $2.53 77725200 -56300 BUILDING MAINT. & REPAIR $572.21 90000000 -23237 DISTRICT USE TAX- MEASURE S ($2.53) --------- - ----- Vendor Total: $572.21 $8,363.12 22022500 -80100 MACHINERY &EQUIPMENT $4,613.12 Invoices Vendor Description Invoice Amt Invoice Account Detail and Allocation Detail FARWEST LINE SPECIALTIES 203495 SUPPLIES $623.80 80026120 -54100 SUPPLIES $311.90 --------- Vendor Total: -- ---- $623.80 FASTENAL CAUKA18584 SUPPLIES $1.55 20822500 -54102 SMALL TOOLS $1.55 --------------- Vendor Total: $1.55 FILETRAIL 2016 -0040 HOSTED FILE MANAGMENT $475.00 10011100 -52100 CONTRACTED SERVICES $475.00 SYSTEM --------- Vendor Total: -- $4---- 75.00 FIRST ALARM 6622 CONTRACTED SERVICES $703.00 10520210 -52100 CONTRACTED SERVICES $703.00 --------------- Vendor Total: $703.00 FLEETPRIDE 74430438 MISC PARTS & MAT'LS AS $32.46 90000000 -23237 DISTRICT USE TAX- MEASURE S ($0.15) NEEDED, 74743911 MISCELLANEOUS SUPPLIES AS NEED FLIGHT LIGHT INC 0052709 -IN BUILDING MAINT. & REPAIR GAYNOR TELESYSTEMS INC INV00030463 BUILDING CONSTRUCTION SERVICES 10024220 -56130 EXTERNAL SERVICES $0.15 10024220 -56130 EXTERNAL SERVICES $32.46 $58.86 90000000 -23237 DISTRICT USE TAX - MEASURE S ($0.27) 82024411 -54102 SMALL TOOLS $0.27 82024411 -54102 SMALL TOOLS $58.86 --------- - -- -- - Vendor Total: $91.32 $572.21 77725200 -56300 BUILDING MAINT. & REPAIR $2.53 77725200 -56300 BUILDING MAINT. & REPAIR $572.21 90000000 -23237 DISTRICT USE TAX- MEASURE S ($2.53) --------- - ----- Vendor Total: $572.21 $8,363.12 22022500 -80100 MACHINERY &EQUIPMENT $4,613.12 List of Checks presented for Approval on 1/29/2016 Invoices GAYNOR TELESYSTEMS INC INV00030463 BUILDING CONSTRUCTION $8,363.12 22022900 -80100 SERVICES GOLDEN STATE EMERGENCY C1002309 EQUIPMENT MAINTENANCE & $329.02 90000000 -23252 VEHICLE SERVICE INC REPAIR 10521210 -56130 10521210 -56130 GRAINGER INC 9930277059 EQUIPMENT MAINTENANCE & $209.14 82024411 -56120 ($0.36) EXTERNAL SERVICES REPAIR EXTERNAL SERVICES $329.02 --------- Vendor Total: 9933220122 EQUIPMENT MAINTENANCE & $274.41 82024411 -56120 EQUIPMENT MAINTENANCE & REPAIR REPAIR EQUIPMENT MAINTENANCE & 9926397713 EQUIPMENT MAINTENANCE & $618.08 82024411 -56120 $1,101.63 SUPPLIES REPAIR SUPPLIES $41.28 GRAPHIC ENTERPRISES INC 52774 BUSINESS CARDS $155.30 10520210 -54100 $4,401.67 UTILITY RECEIVABLES CLEARING $19.27 UTILITY RECEIVABLES CLEARING 82024411 -54100 GROENIGER & CO 1140486 PLUMBING EQUIPMENT, $4,401.67 82000000 -12104 FIXTURES, HARRY MATOSSIAN 64053 -2 UTILITY REFUND $19.27 90100000 -10421 55753 -8 UTILITY REFUND $141.76 90100000 -10421 40185 -1 UTILITY REFUND $291.30 90100000 -10421 MACHINERY & EQUIPMENT $3,750.00 ---- Vendor Total: ----------- $8,363.12 DISTRICT USE TAX- LIBRARIES ($0.36) EXTERNAL SERVICES $0.36 EXTERNAL SERVICES $329.02 --------- Vendor Total: -- $3---- 29.02 EQUIPMENT MAINTENANCE & $209.14 REPAIR EQUIPMENT MAINTENANCE & $274.41 REPAIR EQUIPMENT MAINTENANCE & $618.08 REPAIR --------------- Vendor Total: $1,101.63 SUPPLIES $114.02 SUPPLIES $41.28 --------- Vendor Total: - - --- - $155.30 INVENTORY - PURCHASES $4,401.67 --------------- Vendor Total: $4,401.67 UTILITY RECEIVABLES CLEARING $19.27 UTILITY RECEIVABLES CLEARING $141.76 UTILITY RECEIVABLES CLEARING $291.30 --------------- Vendor Total: $452.33 List of Checks Presented for Approval on 1/29/2016 Invoices -- ----- Vendor Total: Vendor JAROD THIELE Description Invoice Amt Invoice Account Detail and Allocation Detail HERTZ EQUIPMENT RENTAL 28423275 RENTAL OR PURCHASE OF MISC $437.90 84024425 -52100 CONTRACTED SERVICES $437.90 EQU 84024420 -54100 SUPPLIES $75.00 --------- Vendor Total: -- $4---- 37.90 IBEW, LOCAL 1245 DV012516 ELECTRIC UNIT UNION DUES $1,484.83 20700000 -20509 P/R DEDUCT. -UNION DUES $1,484.83 010316 CONTRACTED SERVICES $175.00 10024220 -52100 --------------- Vendor Total: $1,484.83 INVENSYS SYSTEMS INC 93334166 EQUIPMENT MAINT. & REPAIR $994.73 84024425 -56120 EQUIPMENT MAINTENANCE & $994.73 $175.00 KEMIRA WATER SOLUTIONS INC 9017485424 LIQUID FERRIC CHLORIDE AS REPAIR 84024425 -58202 WATER TREATMENT PLANT $6,746.61 --------------- Vendor Total: $994.73 ITRON INC 397956 DATA PROCESSING, COMPUTER, $1,084.53 20524412 -56120 EQUIPMENT MAINTENANCE & $542.27 PRO $6,746.61 REPAIR 13926 UNIFORM ALLOWANCE $497.16 10521210 -51270 20526430 -56120 EQUIPMENT MAINTENANCE & $542.26 REPAIR -- - -- - $497.16 -- ----- Vendor Total: ---- ---- $1,084.53 JAROD THIELE DV012616 BOOT ALLOWANCE $150.00 82024410 -54100 SUPPLIES $75.00 REIMBURSEMENT 84024420 -54100 SUPPLIES $75.00 --------------- Vendor Total: $150.00 JOHN M PHILLIPS 010316 CONTRACTED SERVICES $175.00 10024220 -52100 CONTRACTED SERVICES $175.00 --------------- Vendor Total: $175.00 KEMIRA WATER SOLUTIONS INC 9017485424 LIQUID FERRIC CHLORIDE AS $6,746.61 84024425 -58202 WATER TREATMENT PLANT $6,746.61 PER CHEMICAL --------------- Vendor Total: $6,746.61 KEVIN JENNINGS 13926 UNIFORM ALLOWANCE $497.16 10521210 -51270 UNIFORM ALLOWANCE $497.16 --------- Vendor Total: -- - -- - $497.16 LEXISNEXIS RISK DATA MGMNT 1410964- LEXIS NEXIS LE PLUS $84.50 10520210 -54202 MAJOR CRIME INVETIGATIONS $84.50 20151231 SEARCHING --------------- Vendor Total: $84.50 List of Checks Presented for Approval on 1/29/2016 Invoices LINCOLN EQUIPMENT INC 2/29 - 3/1/16 REGISTRATION LOS ANGELES COUNTY AUDITOR 16ME0186 LA MEDICAL EXAMINER GSR CONTROLLER KITS, MARTIN BRADLEY DV11516 REIMBURSE FOR SOCIAL MEDIA ADVERTISING MENDOCINO COUNTY AUDITOR- 1605 PROPERTY TAX CONTROLLER REIMBURSEMENT MENDOCINO COUNTY EH29168 HAZARDOUS MATERIALS PERMIT ENVIRONMENTAL HEALTH MAJOR CRIME INVETIGATIONS - SUBSTATION METERING EH29041 HAZARDOUS MATERIAL PERMIT - ------ $1,545.00 $42.75 ORCHARD SUBSTATION ADVERTISING & PROMOTION EH29040 HAZARDOUS MATERIALS PERMIT --------------- Vendor Total: - HYDRO PLANT MENDOCINO COUNTY FARM 421632 MISC. SUPPLIES AS NEEDED, SUPPLY FYE MENDOCINO COUNTY GENERAL 201512 -4 RADIO MAINT SVC - SPANISH SVGS MOUN MENDOCINO SOLID WASTE 10099 DISPOSAL OF USED CHEMICALS MANAGEMENT AUTHORITY MICHAEL TUFTS 2016- 243(A) POLYGRAPH EXAM & REPORT $395.00 10022100 -57100 CONFERENCE & TRAINING $395.00 --------- Vendor Total: -- ---- $395.00 $1,545.00 10520210 -54202 MAJOR CRIME INVETIGATIONS $1,545.00 --------- Vendor Total: ------ $1,545.00 $42.75 10018000 -52510 ADVERTISING & PROMOTION $42.75 --------------- Vendor Total: $42.75 $192.15 64020213 -52301 PROPERTY TAX ADMIN FEE $192.15 --------- Vendor Total: - - --- - $192.15 $391.00 80026130 -59101 FEES $391.00 $951.00 80026130 -59101 FEES $951.00 $865.00 80026330 -59101 FEES $865.00 --------------- Vendor Total: $2,207.00 $123.25 84024425 -54100 SUPPLIES $123.25 --------------- Vendor Total: $123.25 $385.00 20620231 -52100 CONTRACTED SERVICES $385.00 --------- Vendor Total: -- ---- $385.00 $27.50 84024425 -59101 FEES $27.50 --------------- Vendor Total: $27.50 $650.00 10520210 -52100 CONTRACTED SERVICES $650.00 List of Checks Presented for Approval on 1/29/2016 NEE 812751408002 OFFICE SUPPLIES & MISC. AS NEE 812751408001 OFFICE SUPPLIES & MISC. AS NEE $18.64 10010000 -54100 SUPPLIES $271.39 10010000 -54100 SUPPLIES $18.64 $271.39 Invoices Vendor Descripti on Invoice Amt Invoice Account Detail and Allocation Detail MICHAEL TUFTS 2016- 247(AO POLYGRAPH EXAM & REPORT $650.00 10520210 -52100 CONTRACTED SERVICES $650.00 --------- Vendor Total: -- -- -- $1,300.00 MICROFLEX CORP #774353 IN1630075 SUPPLIES $338.97 10520210 -54201 PRISONER EXPENSE $338.97 --------------- Vendor Total: $338.97 MOTION INDUSTRIES INC CA23- 496050 MISC. PARTS AND SUPPLIES AS $896.42 84024425 -56120 EQUIPMENT MAINTENANCE & $896.42 NE REPAIR --------------- Vendor Total: $896.42 NATIONAL DOCUMENT 0069149 FORMS, CONTINUOUS: $534.44 20513300 -54100 SUPPLIES $534.44 SOLUTIONS COMPUTER PA --------- Vendor Total: -- ---- $534.44 NETMOTION WIRELESS INC 10029303 Software Maintenance /Support $1,350.00 20620231 -52100 CONTRACTED SERVICES $1,350.00 --------------- Vendor Total: $1,350.00 NOVACOAST INC 90031136 SOFTWARE, SYSTEM, NETWORK $175.00 20922900 -52100 CONTRACTED SERVICES $175.00 MAIN --------------- Vendor Total: $175.00 OFFICE DEPOT 813426170002 OFFICE SUPPLIES & MISC. AS $1.61 10016100 -54160 HR - CITY LIABILITY & $1.61 NEE CONTRACT 813426170001 OFFICE SUPPLIES & MISC. AS $12.86 10016100 -54160 HR - CITY LIABILITY & $12.86 NEE CONTRACT 813426297001 OFFICE SUPPLIES & MISC. AS $29.72 10016100 -54160 HR - CITY LIABILITY & $29.72 NEE CONTRACT 811517803001 OFFICE SUPPLIES & MISC. AS $996.83 10016100 -54160 HR - CITY LIABILITY & $996.83 NEE CONTRACT 810053292001 OFFICE SUPPLIES & MISC. AS $134.41 10520210 -54201 PRISONER EXPENSE $134.41 NEE 812751408002 OFFICE SUPPLIES & MISC. AS NEE 812751408001 OFFICE SUPPLIES & MISC. AS NEE $18.64 10010000 -54100 SUPPLIES $271.39 10010000 -54100 SUPPLIES $18.64 $271.39 List of Checks Presented for Approval on 1/29/2016 Invoices 9 e• • 111111111= I ILI • �- • • • • • �- • • • �- OFFICE DEPOT 8130589857001 OFFICE SUPPLIES & MISC. AS $64.86 10023100 -54100 SUPPLIES $64.86 $75.21 NEE SUPPLIES $75.21 $1,288.41 20524412 -54100 811070723001 OFFICE SUPPLIES & MISC. AS $133.64 10023100 -54100 SUPPLIES $133.64 $129.90 NEE SUPPLIES $36.61 80026200 -54100 813794006001 OFFICE SUPPLIES & MISC. AS $12.10 10520210 -54100 SUPPLIES $12.10 $154.08 NEE SUPPLIES $154.08 $456.46 80026400 -54100 806613489002 OFFICE SUPPLIES & MISC. AS $14.13 10520210 -54100 SUPPLIES $14.13 NEE 812950199001 OFFICE SUPPLIES & MISC. AS $54.26 10520210 -54100 SUPPLIES $54.26 NEE 812793803001 OFFICE SUPPLIES & MISC. AS $63.40 10520210 -54100 SUPPLIES $63.40 NEE 811985836001 OFFICE SUPPLIES & MISC. AS $141.45 10520210 -54100 SUPPLIES $141.45 NEE 811501567001 OFFICE SUPPLIES & MISC. AS $516.37 10520210 -54100 SUPPLIES $516.37 NEE 814197966001 OFFICE SUPPLIES & MISC. AS $43.26 20413500 -54100 SUPPLIES $5.90 NEE 810185106001 OFFICE SUPPLIES & MISC AS NEE 810003082001 OFFICE SUPPLIES & MISC. AS NEE 811086570001 OFFICE SUPPLIES & MISC. AS NEE 809488460001 OFFICE SUPPLIES & MISC. AS NEE 809488130001 OFFICE SUPPLIES & MISC. AS NEE 813058796001 OFFICE SUPPLIES & MISC. AS NEE 20413500 -54100 SUPPLIES $11.34 20413500 -54100 SUPPLIES $12.86 20413500 -54100 SUPPLIES $13.16 $75.21 20413500 -54100 SUPPLIES $75.21 $1,288.41 20524412 -54100 SUPPLIES $34.59 20524412 -54100 SUPPLIES $1,253.82 $129.90 80026200 -54100 SUPPLIES $36.61 80026200 -54100 SUPPLIES $93.29 $18.64 80026400 -54100 SUPPLIES $18.64 $154.08 80026400 -54100 SUPPLIES $154.08 $456.46 80026400 -54100 SUPPLIES $456.46 List of Checks Presented for Approval on 1/29/2016 Invoices ,&enaortiame 10022800 -44915 RECREATION PROGRAM INCOME $120.00 $250.00 Detail OFFICE DEPOT 814197929001 OFFICE SUPPLIES & MISC. AS $10.37 82024414 -54100 SUPPLIES $5.19 EQUIPMENT MAINTENANCE & NEE ------- Vendor Total: -------- $1,866.83 $1,629.01 80000000 -12104 INVENTORY - PURCHASES $1,629.01 $2,618.93 84024421 -54100 SUPPLIES $5.18 ---- Vendor Total: ----- - - -- -- $4,642.00 ONE TIME PAY VENDOR DV12216 FINAL RELEASE & SETTLEMENT $900.55 82024411 -56120 EQUIPMENT MAINTENANCE & $900.55 OF CLAIM REPAIR DV0I0616 REFUND REC CLASS $120.00 10022800 -44915 RECREATION PROGRAM INCOME $120.00 DV012716 REFUND REC CLASS 20365 PROGRAMMING FEES 112042.7 UTILITY REFUND ONESOURCE DISTRIBUTORS LLC S4927881.001 ELECTRICAL EQUIPMENT AND SUPPL S4954773.001 ELECTRICAL EQUIPMENT AND SUPPL S4956740.001 SUPPLIES S4974347.001 SUPPLIES OPERATING ENGINEERS UNION 1601 -1 UNION DUES 1601 -1M UNION DUES OPPERMAN & SON INC 1253520006 MISC. PARTS AS NEEDED, FYE 201 1253550002 MISC. PARTS AS NEEDED, FYE 201 1253350028 MISC. PARTS AS NEEDED, FYE 201 $120.00 10022800 -44915 RECREATION PROGRAM INCOME $120.00 $250.00 20513300 -54100 SUPPLIES $250.00 $476.28 90100000 -10421 UTILITY RECEIVABLES CLEARING $476.28 EQUIPMENT MAINTENANCE & $15.47 ------- Vendor Total: -------- $1,866.83 $1,629.01 80000000 -12104 INVENTORY - PURCHASES $1,629.01 $2,618.93 80000000 -12104 INVENTORY- PURCHASES $2,618.93 $19.59 80026110 -54102 $141.04 80026110 -54100 $1,083.00 20700000 -20509 $1,378.00 20700000 -20509 $15.47 20324100 -56120 $69.94 20324100 -56120 $54.16 10022100 -56130 SMALL TOOLS $19.59 SUPPLIES $141.04 --------------- Vendor Total: $4,408.57 P/R DEDUCT. -UNION DUES $1,083.00 P/R DEDUCT. -UNION DUES $1,378.00 --------------- Vendor Total: $2,461.00 EQUIPMENT MAINTENANCE & $15.47 REPAIR EQUIPMENT MAINTENANCE & $69.94 REPAIR EXTERNAL SERVICES $8.68 List of Checks Presented for Approval on 1/29/2016 Invoices wenuor i escription invoice AMt invoice Account Detail and Allocation Detail OPPERMAN & SON INC 1253350028 MISC. PARTS AS NEEDED, FYE $54.16 10024220 -56130 EXTERNAL SERVICES $9.13 201 10024220 -56130 EXTERNAL SERVICES $25.19 10520210 -56130 EXTERNAL SERVICES $4.34 10520210 -56130 EXTERNAL SERVICES $6.82 1253480040 MISC. PARTS AS NEEDED, FYE $59.13 10022100 -56130 EXTERNAL SERVICES $59.13 201 1253390019 MISC. PARTS AS NEEDED, FYE $10.32 10024220 -56130 EXTERNAL SERVICES $10.32 201 1253440045 MISC. PARTS AS NEEDED, FYE $31.67 10024220 -56130 EXTERNAL SERVICES $31.67 201 1253430023 MISC. PARTS AS NEEDED, FYE $38.45 10024220 -56130 EXTERNAL SERVICES $38.45 201 1253480063 MISC. PARTS AS NEEDED, FYE $173.55 10520210 -56130 EXTERNAL SERVICES $173.55 201 1253410012 MISC. PARTS AS NEEDED, FYE $130.46 10521210 -56130 EXTERNAL SERVICES $130.46 201 1253630007 MISC. PARTS AS NEEDED, FYE $148.89 10521210 -56130 EXTERNAL SERVICES $148.89 201 1253560001 MISC. PARTS AS NEEDED, FYE $199.98 10521210 -56130 EXTERNAL SERVICES $199.98 201 1253440026 MISC. PARTS AS NEEDED, FYE $114.72 20324100 -58510 REIMBRSABLE JOBS $114.72 201 1252810041 MISC. PARTS AS NEEDED, FYE $126.71 20324100 -58510 REIMBRSABLE JOBS $126.71 201 1253550044 MISC. PARTS AS NEEDED, FYE $859.49 20324100 -58510 REIMBRSABLE JOBS $859.49 201 1253480030 MISC. PARTS AS NEEDED, FYE $57.18 20824300 -54100 SUPPLIES $57.18 201 --------------- Vendor Total: $2,090.12 OREN THOMPSON 011116 MISC PARTY RENTALS & $434.66 73022600 -54100 SUPPLIES $434.66 SUPPLIES 01- 019811 -03 MISC PARTY RENTALS & $529.49 73022600 -54100 SUPPLIES $529.49 SUPPLIES --------------- Vendor Total: $964.15 List of Checks Presented for Approval on 1/29/2016 Invoices ,,zenuor riame invoice v invoice j�escription invoice AMt Invoice Account Detail and Allocation Detail PACE SUPPLY CORPORATION 023111407 MISCELLANEOUS ITEMS AS $49.96 82024411 -56300 BUILDING MAINT. & REPAIR $0.23 NEEDED, 82024411 -56300 BUILDING MAINT. & REPAIR $49.96 90000000 -23237 DISTRICT USE TAX - MEASURE S ($0.23) 023111144 MISCELLANEOUS ITEMS AS $67.47 82024411 -56300 BUILDING MAINT. & REPAIR $0.31 NEEDED, 82024411 -56300 BUILDING MAINT. & REPAIR $67.47 90000000 -23237 DISTRICT USE TAX- MEASURE S ($0.31) 023113642 MISCELLANEOUS ITEMS AS $127.30 82024411 -56300 BUILDING MAINT. & REPAIR $0.59 NEEDED, 82024411 -56300 BUILDING MAINT. & REPAIR $127.30 90000000 -23237 DISTRICT USE TAX- MEASURE S ($0.59) 023123831 MISCELLANEOUS ITEMS AS $133.76 90000000 -23237 DISTRICT USE TAX- MEASURE S ($0.62) NEEDED. 84024425 -56120 EQUIPMENT MAINTENANCE & $0.62 REPAIR 84024425 -56120 EQUIPMENT MAINTENANCE & $133.76 REPAIR 023115573 MISCELLANEOUS ITEMS AS $285.26 90000000 -23237 DISTRICT USE TAX- MEASURE S ($1.33) NEEDED, 82024414 -54100 SUPPLIES $1.33 82024414 -54100 SUPPLIES $285.26 023069545 PLUMBING EQUIPMENT. $1,358.27 82000000 -12104 INVENTORY- PURCHASES $1,358.27 FIXTURES, ----- Vendor Total: ------ - - -- $2,022.02 PAN - PACIFIC SUPPLY CO 29591838 Recycled Pumping Equipment and $3,263.02 84024425 -56120 EQUIPMENT MAINTENANCE & $3,263.02 REPAIR --------------- Vendor Total: $3,263.02 PERFECT FIT SHIELDS WALLETS 159601 SUPPLIES $865.00 63020210 -54100 SUPPLIES $865.00 --------- Vendor Total: ---- - - $865.00 List of Checks Presented for Approval on 1/29/2016 Invoices PETERSON CAT PC60128687 MISC PARTS AS NEEDED, FYE $105.63 80026400 -56130 EXTERNAL SERVICES $105.63 2016 --------- Vendor Total: - - --- - $105.63 PG &E CO JAN16 SMT UTILITIES $67.06 10022100 -55210 UTILITIES $67.06 7075 --------------- Vendor Total: $67.06 PHILLIPS SEABROOK 6027 STRUCT ENGNG /PLAN $640.00 10023320 -52100 CONTRACTED SERVICES $640.00 ASSOCIATES CHCK/SUBSTIT --------- Vendor Total: -- ---- $640.00 PITNEY BOWES INC 613564 POSTAGE MACHINE SUPPLIES $117.00 73022600 -52100 CONTRACTED SERVICES $117.00 636657 POSTAGE MACHINE SUPPLIES $145.98 73022600 -52100 CONTRACTED SERVICES $145.98 624688 MISC ITEMS AS NEEDED, FYE $162.19 10012200 -54100 SUPPLIES $162.19 2016 --------------- Vendor Total: $425.17 POWER INDUSTRIES INC 700167 EQUIPMENT MAINTENANCE & $119.26 84024421 -56130 EXTERNAL SERVICES $119.26 REPAIR --------- Vendor Total: - - --- - $119.26 R EMMETT JONES DEC15 MANAGEMENT ADVISORY $3,675.00 70024500 -52100 CONTRACTED SERVICES $3,675.00 SERVICES F - ---- Vendor Total: -------- -- $3,675.00 REDWOOD COAST FUELS 1757855 CARDLOCK FUEL PURCHASES, $133.86 20324100 -56120 EQUIPMENT MAINTENANCE & $90.83 FYE 2 REPAIR 84024421 -56130 EXTERNAL SERVICES $43.03 1757729 CARDLOCK FUEL PURCHASES, $404.97 84024421 -56120 EQUIPMENT MAINTENANCE & $404.97 FYE 2 REPAIR 0744162 CARDLOCK FUEL PURCHASES, $13.99 20822500 -56130 EXTERNAL SERVICES $13.99 FYE 2 17418516 CARDLOCK FUEL PURCHASES, $157.11 20822500 -56130 EXTERNAL SERVICES $157.11 FYE 2 1743984 CARDLOCK FUEL PURCHASES, $114.54 80026400 -56130 EXTERNAL SERVICES $31.63 FYE 2 List of Checks Presented for Approval on 1/29/2016 Invoices Vendor . . Detail REDWOOD COAST FUELS 1743984 CARDLOCK FUEL PURCHASES, $114.54 84024425 -56130 EXTERNAL SERVICES $82.91 FYE 2 1751979 CARDLOCK FUEL PURCHASES, $742.87 80026400 -56130 EXTERNAL SERVICES $21.51 FYE 2 1753343 CARDLOCK FUEL PURCHASES, FUEL & FLUIDS FYE 2 1751143 CARDLOCK FUEL PURCHASES, $92.72 FYE 2 1755868 CARDLOCK FUEL PURCHASES, 84024425 -56130 FYE 2 1756775 CARDLOCK FUEL PURCHASES, FUEL & FLUIDS FYE 2 10024210 -56210 10024220 -56210 10024220 -56210 10520210 -56210 10520210 -56210 10520210 -56210 10520224 -56210 20524412 -56210 80026400 -56210 82024411 -56210 82024414 -56210 82024414 -56210 84024421 -56210 84024421 -56210 84024425 -56210 FUEL & FLUIDS FUEL & FLUIDS FUEL & FLUIDS FUEL & FLUIDS FUEL & FLUIDS FUEL & FLUIDS FUEL & FLUIDS FUEL & FLUIDS FUEL & FLUIDS FUEL & FLUIDS FUEL & FLUIDS FUEL & FLUIDS FUEL & FLUIDS FUEL & FLUIDS FUEL & FLUIDS $721.36 $346.69 $92.72 $104.24 $423.14 $74.04 $81.66 $1,137.10 $27.73 $43.74 $1,653.40 $189.87 $11.97 $623.22 $173.80 $30.02 $97.50 $23.58 $83.05 $125.19 20324100 -56210 FUEL & FLUIDS $346.69 84024421 -56130 EXTERNAL SERVICES $92.72 84024425 -56130 EXTERNAL SERVICES $104.24 84024425 -56130 EXTERNAL SERVICES $4,799.01 10022100 -56210 FUEL & FLUIDS 10024210 -56210 10024220 -56210 10024220 -56210 10520210 -56210 10520210 -56210 10520210 -56210 10520224 -56210 20524412 -56210 80026400 -56210 82024411 -56210 82024414 -56210 82024414 -56210 84024421 -56210 84024421 -56210 84024425 -56210 FUEL & FLUIDS FUEL & FLUIDS FUEL & FLUIDS FUEL & FLUIDS FUEL & FLUIDS FUEL & FLUIDS FUEL & FLUIDS FUEL & FLUIDS FUEL & FLUIDS FUEL & FLUIDS FUEL & FLUIDS FUEL & FLUIDS FUEL & FLUIDS FUEL & FLUIDS FUEL & FLUIDS $721.36 $346.69 $92.72 $104.24 $423.14 $74.04 $81.66 $1,137.10 $27.73 $43.74 $1,653.40 $189.87 $11.97 $623.22 $173.80 $30.02 $97.50 $23.58 $83.05 $125.19 List of Checks Presented for Approval on 1/29/2016 Invoices Vendar REDWOOD COAST FUELS 1754575 CARDLOCK FUEL PURCHASES, $5,249.47 10022100 -56210 FUEL & FLUIDS $550.35 FYE 2 10024210 -56210 FUEL & FLUIDS $86.24 10024220 -56210 FUEL & FLUIDS $954.12 10520210 -56210 FUEL & FLUIDS $16.47 10520210 -56210 FUEL & FLUIDS $155.56 10520210 -56210 FUEL & FLUIDS $1,760.56 10520224 -56210 FUEL & FLUIDS $84.89 20524412 -56210 FUEL & FLUIDS $19.03 20822500 -56210 FUEL & FLUIDS $152.28 80026400 -56210 FUEL & FLUIDS $733.69 82024411 -56210 FUEL & FLUIDS $263.04 82024414 -56210 FUEL & FLUIDS $53.54 82024414 -56210 FUEL & FLUIDS $133.88 84024421 -56210 FUEL & FLUIDS $45.60 84024421 -56210 FUEL & FLUIDS $114.04 84024425 -56210 FUEL & FLUIDS $126.18 1759200 CARDLOCK FUEL PURCHASES, $5,928.27 10022100 -56210 FUEL & FLUIDS $720.94 FYE 2 10024210 -56210 FUEL & FLUIDS $59.50 10520210 -56210 FUEL & FLUIDS $26.06 10520210 -56210 FUEL & FLUIDS $86.35 10520210 -56210 FUEL & FLUIDS $87.78 10520210 -56210 FUEL & FLUIDS $116.07 10520210 -56210 FUEL & FLUIDS $884.11 List of Checks Presented for Approval on 1/29/2016 Invoices Vendor Name Invoice # Invoice Description Invoice Amt Invoice Account Detail and Allocation Detail REDWOOD COAST FUELS 1759200 CARDLOCK FUEL PURCHASES, $5,928.27 10520210 -56210 FUEL & FLUIDS $1,200.81 FYE 2 63983 CARDLOCK FUEL PURCHASES, $687.71 20824300 -56210 10520210 -56210 FUEL & FLUIDS $1,785.79 FYE 2 20324100 -56210 FUEL & FLUIDS $52.44 0051047 CARDLOCK FUEL PURCHASES, 20524412 -56210 FUEL & FLUIDS $19.01 $226.11 82024411 -56210 FUEL & FLUIDS $225.88 82024414 -56210 FUEL & FLUIDS $56.55 77725200 -56210 FUEL & FLUIDS 82024414 -56210 FUEL & FLUIDS $103.80 82024414 -56210 FUEL & FLUIDS $108.86 CARDLOCK FUEL PURCHASES, $102.72 84024421 -56210 FUEL & FLUIDS $48.16 FYE 2 84024421 -56210 FUEL & FLUIDS $88.41 84024421 -56210 FUEL & FLUIDS $92.73 FUEL & FLUIDS $51.36 84024425 -56210 FUEL & FLUIDS $165.02 0055295 CARDLOCK FUEL PURCHASES, $339.64 10024220 -56210 FUEL & FLUIDS $75.48 FYE 2 77725200 -56210 FUEL & FLUIDS $241.52 82024414 -56210 FUEL & FLUIDS $22.64 1763340 CARDLOCK FUEL PURCHASES, $507.27 20324100 -56210 FUEL & FLUIDS $507.27 FYE 2 1763339 MISC. PARTS AS NEEDED, FYE $733.25 20324100 -56210 FUEL & FLUIDS $733.25 201 63983 CARDLOCK FUEL PURCHASES, $687.71 20824300 -56210 FUEL & FLUIDS $687.71 FYE 2 0051047 CARDLOCK FUEL PURCHASES, $226.11 77725200 -56210 FUEL & FLUIDS $226.11 FYE 2 52336 CARDLOCK FUEL PURCHASES, $793.52 77725200 -56210 FUEL & FLUIDS $793.52 FYE 2 1758971 CARDLOCK FUEL PURCHASES, $102.72 82024414 -56210 FUEL & FLUIDS $51.36 FYE 2 84024421 -56210 FUEL & FLUIDS $51.36 List of Checks Presented for Approval on 1/29/2016 Invoices .. ' . - III . II - . • . . . 0 - . . . - REDWOOD COAST FUELS 0064711 CARDLOCK FUEL PURCHASES, $265.84 80026330 -54100 SUPPLIES $265.84 FYE 2 1760772 CARDLOCK FUEL PURCHASES, $182.52 84024421 -54100 SUPPLIES $182.52 FYE 2 --------------- Vendor Total: $21,926.32 REDWOOD TOXICOLOGY LAB INC 001698201511 DRUG SCREENING TESTING ($21.25) 10520210 -52100 CONTRACTED SERVICES ($21.25) 001698201512 DRUG SCREENING TESTING $58.00 10520210 -52100 CONTRACTED SERVICES $58.00 --------------- Vendor Total: $36.75 REDWOOD TREE SERVICE STMT 123115 CAR WASHES & INTERIOR $112.00 10520210 -56130 EXTERNAL SERVICES $112.00 STATIONS INC CLEANING --------------- Vendor Total: $112.00 RELINER DURAN INC 23088 SUPPLIES $611.43 84024421 -54100 SUPPLIES $611.43 - Vendor Total: ---------- - -- - $611.43 REMY MOOSE MANLEY LLP 102224 RETAIN TO REP CITY IN $600.00 90000000 -21111 PLANNING PERMIT ESCROW $600.00 LAWSUIT --------------- Vendor Total: $600.00 REXEL INC 1352356 MISC ELECTRICAL SUPPLIES AS $193.55 20822500 -56300 BUILDING MAINT. & REPAIR $193.55 NE 1170979 MISC ELECTRICAL SUPPLIES AS $363.30 69122700 -56300 BUILDING MAINT. & REPAIR $363.30 NE 1226114 MISC ELECTRICAL SUPPLIES AS $16.03 82024411 -56300 BUILDING MAINT. & REPAIR $16.03 NE 1249462 MISC ELECTRICAL SUPPLIES AS $40.95 82024411 -56300 BUILDING MAINT. & REPAIR $40.95 NE 1331385 MISC ELECTRICAL SUPPLIES AS $84.34 82024411 -56300 BUILDING MAINT. & REPAIR $84.34 NE 1060715 MISC ELECTRICAL SUPPLIES AS $241.12 82024411 -56300 BUILDING MAINT. & REPAIR $241.12 NE 1330273 MISC ELECTRICAL SUPPLIES AS $50.13 31122870 -56120 EQUIPMENT MAINTENANCE & $50.13 NE REPAIR 1337767 MISC ELECTRICAL SUPPLIES AS $115.86 80026400 -54100 SUPPLIES $115.86 NE List of Checks Presented for Approval on 1/29/2016 Invoices wenclori �escription invoice AMt Invoice Account Detail and Allocation Detail REXEL INC 1394999 MISC ELECTRICAL SUPPLIES AS $394.33 80526610 -54100 SUPPLIES $394.33 NE 1372636 MISC ELECTRICAL SUPPLIES AS $462.78 80526610 -54100 SUPPLIES $462.78 NE -------- Vendor Total: ------- $1,962.39 RICHARD MARTIN 20982 CONTRACTED SERVICES $185.81 80026330 -52100 CONTRACTED SERVICES $185.81 --------------- Vendor Total: $185.81 RICHARD THORNTON DBA 7973 TELEPHONE PARTS AS NEEDED, $105.00 20922900 -52100 CONTRACTED SERVICES $105.00 TELECOM FYE --------------- Vendor Total: $105.00 SAFEWAY INC 724171 MISC SUPPLIES AS NEEDED, FYE $32.47 82024410 -57100 CONFERENCE & TRAINING $11.36 2 20824300 -54100 SUPPLIES $21.11 803486 MISC SUPPLIES AS NEEDED, FYE $65.89 10010000 -54100 SUPPLIES $65.89 2 801285 MISC SUPPLIES AS NEEDED, FYE $47.38 77725200 -54100 SUPPLIES $47.38 2 --------------- Vendor Total: $145.74 SAVE MART SUPERMARKET 17033 SUPPLIES AS NEEDED $75.33 82024410 -57100 CONFERENCE & TRAINING $34.35 10016100 -54167 HR - EMPLOYEE DEVELOPMENT $40.98 17032 SUPPLIES AS NEEDED $154.29 82024410 -57100 CONFERENCE & TRAINING $154.29 Vendor Total: $229.62 SBOE SALES & USE TAX DV12616 4TH QTR 2015 SALES TAX $1,029.00 77725200 -58401 AVIATION FUEL $979.86 RETURN 90000000 -23013 STATE USE TAX LIABILITY $49.14 Vendor Total: $1,029.00 SHAPE PRODUCTS 4002733 SUPPLIES $809.06 84024425 -54100 SUPPLIES $809.06 --------------- Vendor Total: $809.06 List of Checks Presented for Approval on 1/29/2016 Invoices SHORELINE ENVIRONMENTAL 2007 HAZ WASTE BIN RENTAL AND RESOURCES INC DISPO SIERRA CHEMICAL SLS10028964 SODIUM HYDROCHLORITE 12.5% PER SLAM DUNK PIZZA DV012616 EUD STAFF MEETING /LUNCHEON STAPLES ADVANTAGE 3288869292 SUPPLIES 3288869290 SUPPLIES 3288869291 SUPPLIES STATE OF CALIFORNIA 144878 CHEM TEST /SUPPORT CRIMINAL INV 144770 CHEM TEST /SUPPORT CRIMINAL INV $372.00 80026400 -52100 CONTRACTED SERVICES $372.00 --------------- Vendor Total: $372.00 $2,950.36 84024425 -58202 WATER TREATMENT PLANT $2,950.36 CHEMICAL ------ Vendor Total: --------- $2,950.36 $96.87 80026400 -54100 SUPPLIES $96.87 --------------- Vendor Total: $96.87 $525.95 10013400 -54100 SUPPLIES $127.47 10013400 -54100 SUPPLIES $201.41 20922900 -54100 SUPPLIES $12.46 20922900 -54100 SUPPLIES $30.25 20922900 -54100 SUPPLIES $154.36 $503.11 10022100 -54100 SUPPLIES $103.43 20413500 -54100 SUPPLIES $86.35 20413500 -54100 SUPPLIES $100.15 20413500 -54100 SUPPLIES $106.59 20413500 -54100 SUPPLIES $106.59 $973.94 20513300 -54100 SUPPLIES $973.94 --------------- Vendor Total: $2,003.00 $280.00 10520210 -52100 CONTRACTED SERVICES $280.00 $1,200.48 20620231 -55100 TELEPHONE $1,200.48 --------------- Vendor Total: $1,480.48 List of Checks Presented for Approval on 1/29/2016 Invoices STATE WATER RESOURCES DV012016 GRADE 1 WTP OPERATOR $210.00 82024410 -57300 MEMBERSHIPS & $210.00 CONTROL BOARD CERTIFICATE SUBSCRIPTIONS --------------- Vendor Total: $210.00 STEPHANIE YOUNG DV012616 REIMBURSE 2016 CONCERT $65.50 90000000 -23226 CONCERT SERIES $65.50 LUNCHEON --------------- Vendor Total: $65.50 TABITHA OLSON 0346 REIMBURSE CATERING EXPENSE $81.00 73022600 -54100 SUPPLIES $81.00 --------------- Vendor Total: $81.00 THE REED GROUP INC 1594 PERFORM WATER & WASTE $5,875.00 82024410 -52100 CONTRACTED SERVICES $5,875.00 WATER RA --------------- Vendor Total: $5,875.00 THOMSON REUTERS BARCLAYS 831113.16 ANNUAL UPDATE - TITLE 19 - $145.00 10521210 -54100 SUPPLIES $145.00 PUBLIC SAFETY CODES --------------- Vendor Total: $145.00 THURSTON AUTO PLAZA T005221772 PARTS & SERVICE REPAIRS AS $55.00 10520210 -56130 EXTERNAL SERVICES $55.00 NEE --------------- Vendor Total: $55.00 TRACTOR SUPPLY CREDIT PLAN 300185097 MISCELLANEOUS SUPPLIES AS $54.03 10024220 -54120 PIN - SPECIAL SUPPLIES $54.03 NEED 300186022 MISCELLANEOUS SUPPLIES AS $51.89 10520210 -54100 SUPPLIES $51.89 NEED 100266867 MISCELLANEOUS SUPPLIES AS ($16.21) 80026400 -54100 SUPPLIES ($16.21) NEED 200139097 MISCELLANEOUS SUPPLIES AS $16.21 80026400 -54100 SUPPLIES $16.21 NEED 200136773 MISCELLANEOUS SUPPLIES AS $172.99 84024421 -54100 SUPPLIES $172.99 NEED --------- Vendor Total: ---- -- $278.91 UKIAH AUTO DISMANTLERS 123015 DISPOSAL OF TRAILER $725.00 10520210 -56130 EXTERNAL SERVICES $725.00 --------- Vendor Total: -- ---- $725.00 List of Checks Presented for Approval on 1/29/2016 6 Invoices OOOOE19R5403 Vendor $14.20 Description Invoice Amt Invoice Account Detail and Allocation Detail UKIAH OXYGEN 417729 SUPPLIES $590.99 80026400 -54100 SUPPLIES $590.99 --------------- Vendor Total: $22.92 USA BLUEBOOK 836670 PARTS --------------- Vendor Total: $590.99 UKIAH ROUND TREE GLASS 150635 WINDSHEILD REPAIR $245.00 10024220 -56130 EXTERNAL SERVICES $245.00 840840 WALL MOUNT EYE WASH & $322.83 84024425 -54100 --------- Vendor Total: -- ---- $245.00 UKIAH VALLEY ASSOCIATION IN17337 JANITORIAL SVCS -CORP YARD & $800.00 84024425 -52100 CONTRACTED SERVICES $800.00 FOR HABILITATION INC WW --------- Vendor Total: - - --- - $465.17 VALLEY AUTO CENTER INC 246346 MISC PARTS AS NEEDED - FYE $7.53 10022100 -56130 EXTERNAL SERVICES $7.53 --------------- Vendor Total: $800.00 UNITED SITE SERVICES 114 - 3427607 PORTABLE TOILET RENTAL $994.23 90000000 -23219 PUMPKINFEST $994.23 10521210 -56130 EXTERNAL SERVICES $32.08 201 --------- Vendor Total: -- $9---- 94.23 UNIVAR USA INC SJ723656 SODIUM BISULFITE 25% FOR $4,374.28 84024425 -58202 WATER TREATMENT PLANT $4,374.28 $39.61 WWTP CHEMICAL --------------- Vendor Total: $4,374.28 UPS OOOOE19R5401 SHIPPING CHARGES $8.72 10022100 -54100 SUPPLIES $8.72 6 OOOOE19R5403 SHIPPING CHARGES $14.20 80026120 -54100 SUPPLIES $14.20 6 --------------- Vendor Total: $22.92 USA BLUEBOOK 836670 PARTS $142.34 84024425 -56120 EQUIPMENT MAINTENANCE 8 $142.34 REPAIR 840840 WALL MOUNT EYE WASH & $322.83 84024425 -54100 SUPPLIES $322.83 DRENCH HOSE --------- Vendor Total: - - --- - $465.17 VALLEY AUTO CENTER INC 246346 MISC PARTS AS NEEDED - FYE $7.53 10022100 -56130 EXTERNAL SERVICES $7.53 201 246627 MISC PARTS AS NEEDED - FYE $32.08 10521210 -56130 EXTERNAL SERVICES $32.08 201 --------------- Vendor Total: $39.61 List of Checks Presented for Approval on 1/29/2016 Invoices Vendor Description Invoice Amt Invoice Account Detail and Allocation Detail WABASH VALLEY 355792 Picnic Tables $990.59 30022200 -54100 SUPPLIES $990.59 MANUFACTURING INC --------------- Vendor Total: $990.59 WALMART COMMUNITY HGBX8R MISC ITEMS AS NEEDED, FYE $22.75 84024420 -57100 CONFERENCE & TRAINING $22.75 2016 RVDTYD MISC ITEMS AS NEEDED, FYE $16.74 84024425 -56120 EQUIPMENT MAINTENANCE & $16.74 2016 REPAIR SQE7WS MISC ITEMS AS NEEDED, FYE $47.90 10022831 -54100 SUPPLIES $47.90 2016 P243BB MISC ITEMS AS NEEDED, FYE $204.54 77725200 -54100 SUPPLIES $204.54 2016 --------- Vendor Total: -- ---- $291.93 WAUSAU TILE INC 494025 FLOOR COVERING, FLOOR $4,239.66 31022700 -80230 INFRASTRUCTURE $4,239.66 COVERING -- Vendor Total: ------------- $4,239.66 WESCO DISTRIBUTION INC 603712 SUPPLIES $595.12 80000000 -12104 INVENTORY- PURCHASES $595.12 --------- Vendor Total: -- ---- $595.12 WONDERWARE NOR CAL C/O E 280684 EQUIPMENT MAINTENANCE & $185.00 84024425 -56120 EQUIPMENT MAINTENANCE & $185.00 AND M REPAIR REPAIR --------------- Vendor Total: $185.00 WQI DVO12116 GRADE 3 WWTP CERTIFICATION $700.00 84024425 -57100 CONFERENCE & TRAINING $700.00 REVIEW --------- Vendor Total: -- - -- - $700.00 ZAB ENTERPRISES INC 227022 PROVIDE MISC. FOOD DISHES AS $36.27 84424422 -52100 CONTRACTED SERVICES $36.27 N 227386 PROVIDE MISC. FOOD DISHES AS $28.50 10010000 -54100 SUPPLIES $28.50 N STMT 123115 PROVIDE MISC. FOOD DISHES AS $145.67 73022600 -54100 SUPPLIES $145.67 N --------------- Vendor Total: $210.44 INVOICE TOTAL: $203,431.29 ITEM NO.: 7b MEETING DATE: February 17. 2016 city of ukiah. AGENDA SUMMARY REPORT SUBJECT: APPROVE NOTICE OF COMPLETION FOR GRACE HUDSON MUSEUM BUILDING IMPROVEMENTS SPEC NO. 15 -08, FUNDED BY PROPOSITION 84 NATURE EDUCATION FACILITIES GRANT PROGRAM Summary: Council will consider action to approve the Notice of Completion for FRC, Inc. for Specification No. 15 -08 Grace Hudson Museum Building Improvements. Background: In August 2015, the City Council awarded the contract for the Grace Hudson Museum Building Improvements, Spec 15 -08 to FRC, Inc. in an amount of $344,000. The construction work began in September 2015, this included reconfiguring the existing restrooms to address ADA code, plumbing code, and general building code items; constructing a new exhibit hallway and entry point to lead visitors from the Museum reception area into the new Nature Education garden space. During the execution of the project the staff, architect, and contractor found ways to adjust or improve items via change orders which resulted in a savings to the project. The final contract amount is $324,634. This work is a grant deliverable for the Nature Education Facility Grant Project and was expended from grant fund 31022700. Discussion: Staff is recommending that the Council accept the work performed by FRC, Inc. as complete and direct the City Clerk to file the Notice of Completion. Final payment of the 5% retention will be made to the Contractor after 35 days from the date the Notice of Completion is filed with the County Recorder (Attachment 1). FISCAL IMPACT: Amount Budgeted Source of Funds Account Number Budget Amendment FY 15116 (Title & No.) Required $2,432,000 Museum Grant Infrastructure 31022700.80230 Yes ❑ No Nature Education Facility RECOMMENDED ACTION(S): 1) Accept the work as complete. 2) Direct the City Clerk to file the Notice of Completion with the County Recorder. ALTERNATIVES: 1) Remand to staff with other direction. _ Citizens advised: Sun House Guild, Museum Endowment. Requested by: N/A Prepared by: Katie Marsolan, Project Analyst. Coordinated with: Mary Horger, Purchasing Supervisor and Maya Simerson, Community Services Supervisor. Presenters: Katie Marsolan, Project Analyst and Sherrie Smith - Ferri, Museum Director. Attachment: 1) Notice of Completion 2) Photos of Museum Buildina Reoairs COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other RECORDS APPROVED: ❑ Agreement: ❑ Resolution: ❑ Ordinance: Alote. Please write Agreement No. in upper right corner of agreement when drafted Approved: ma e Sa co, Manager Please return to: CITY OF UKIAH 300 Seminary Avenue Ukiah, California 95482 -5400 (707) 463 -6200 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN: Attachment 1 That the real property described is owned by the following whose address is: City of Ukiah, a Municipal Corporation, 300 Seminary Avenue, Ukiah, California 95482 -5400 2. That the nature of the title to the Grace Hudson Museum Building Improvements Project, Specification No. 15- 08, of all said owners is that of fee simple. 3. That on the 10th day of February, 2016, the Contract work for this project was actually completed. 4. That the name and address of the Contractor is FRC Inc 1360 Industrial Avenue Suite D, Petaluma, CA 94952. 5. That the real property herein referred to is situated in the County of Mendocino, State of California, and is described as follows: City -owned property identified as Grace Hudson Museum located at 431 S Main Street, Ukiah CA 95482. 1 hereby certify under penalty of perjury that the forgoing is true and correct: City Council Approval CITY OF UKIAH, a Municipal Corporation By: Date Kristine Lawler, City Clerk Date State of California County of Mendocino Attachment 2 Garden Entrance and Exhibit Hallway: New exterior door providing a connection point between the front of the Museum, reception area, gallery area and Nature Education Project Bathroom Renovation: Renovated both Mens and Womens for new plumbing wall with adequate space for ADA stall, new tile, new flooring city of Ukiah ITEM NO.: 7c MEETING DATE: February 17, 2016 AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF NOTICE OF COMPLETION FOR THE LOW GAP TO DESPINA 200/600 AMP LOOP PROJECT, SPECIFICATION NO. 15 -04 AND APPROVAL OF FINAL PAYMENT OF THE 5% RETENTION TO ALL PHASE EXCAVATING AND CONSTRUCITON, INC. (EUD) Summary: The Ukiah Electric Utility Department is proud to announce a project that has been completed that will help improve electric service to 2,250 customers in the north -west portion of the City. Construction included installing underground conduit, vaults, and equipment along Low Gap Road and Despina Drive between Bush Street and Capps Lane. The work will improve reliability to all customers in the area. Discussion: Over the past few years, Ukiah electric customers including County Administration, County Jail, Sheriff offices, Ukiah High School, Fair Grounds, and several hundred residential customers have experienced several extended power outages. Some outages have exceeded ten hours in duration. Utilizing improved equipment and design techniques, this project will make outages 1) Less frequent, 2) Shorter in duration and 3) Impact fewer customers (smaller groups of customers will be effected). Funds were budgeted in the 2013 -14 budget for design /engineering and subsequently in the 2014 -15 budget for substructure installation. This project installed electric substructures (conduits, vaults, pedestals and pad mount switch box pads) along Low Gap Road and Despina Drive from Bush Street to Empire Drive. The new conduit system connects to existing underground facilities and provides: 1. Protection of main feeder from 200 amp events, 2. Improve fault isolation capabilities on 200 and 600 amp systems, 3. Create 200 amp loops to maintain customer service during most failures and 4. Provide system status during power outages and ability to monitor performance of the system. Continued on Paae 2 RECOMMENDED ACTION(S): Approval of Notice of Completion for the Low Gap to Despina 200/600 Amp Loop Project, Specification No. 15 -04 and Approval of Final Payment of the 5% Retention to All Phase Excavating and Construction, Inc. (EUD). ALTERNATIVES: Council Direction to EUD Staff. Citizens advised: NIA Requested by: Mel Grandi, Electric Utility Director. Prepared by: Diann Lucchetti, Electric Utility Program Coordinator and Scott Bozzoli, Electrical Engineer Technician. Coordinated with: Sage Sangiacomo, City Manager and Mary Horger, Purchasing Supervisor. Presenter: Mel Grandi, Electric Utility Director. Attachment: 1. Notice of Completion COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other RECORDS APPROVED: ❑ Agreement: ❑ Resolution: ❑ Ordinance: Approved: SagM Sangiac ro, City Manager Page 2 of 2 The contracted work was completed by the contractor in conformance with the approved plans and specifications on February 10, 2015. The original awarded contract amount was $200,104.00. There were three Change Orders to this contract: Change Order 1: Revised equipment and conduit layout due to customer concerns, decreased the contract in the amount of $ - 300.00. Change Order 2: Added conduit not included on original bid, increased the contract in the amount of $14,030.00. Change Order 3: Increased scope to include changes to paving and conduit, increased the contract in the amount of $4,198.26. The final contract cost is $218,032.26. The contract's retention (5 %) payment will be made 35 days after the date the Notice of Completion is filed with the County Recorder. FISCAL IMPACT: Budgeted Amount g New Appropriation Source of Funds Account Number Budget Amendment in 14 -15 FY (Title & No.) Required $675,000 Underground-Infrastructure 80026120.80230 Yes F1 No Attachment 1 Please return to: CITY OF UKIAH 300 Seminary Avenue Ukiah, California 95482 -5400 (707) 463 -6200 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN: 1. That the project described as: Low Gap to Despina 200/600 Amp Loop Project. 2. That the nature of the work: Installation of an underground system to re- enforce the electrical capabilities, Specification No. 15 -04. 3. That on the 10`h Day of February, the Contract work for this project was actually completed. 4. That the name and address of the Contractor is All Phase Excavating and Construction, 13655 Twin Lakes Lane, Redding Ca.. 96003. 5. That the property location of work performed herein referred to is situated in the County of Mendocino, State of California, and is described as follows: Bush St Low Rd and Despina Dr.. I hereby certify under penalty of perjury that the forgoing is true and correct: City Council Approval CITY OF UKIAH, a Municipal Corporation By: Technician Date State of California County of Mendocino Date Scott Bozzoli, Electrical Engineering city of 'Ukja/i ITEM NO.: 7d MEETING DATE: February 17, 2016 AGENDA SUMMARY REPORT SUBJECT: REPORT CONTRACTUAL STAFFING SERVICES WITH ACCOUNTEMPS IN THE AMOUNT OF $19,499.55, AND APPROVAL FOR AN ADDITIONAL $25,200, FOR A FINAL ESTIMATED CONTRACT AMOUNT NOT TO EXCEED $44,699.55 FOR THE BACKFILL OF A VACANT ACCOUNTING ASSISTANT POSITION Summary: Council will receive a report regarding a contract with Accountemps for the backfill of the vacant Accounting Assistant position and consider an extended interim contract on an as needed basis until the position can be filled. Background: In October 2015, the Accounting Assistant position became vacant. This is a critical support position for the accounts payable and miscellaneous Finance Department activities. Immediate backfill of this position was necessary in order to continue daily operations. Discussion: A contract was entered with Accountemps on October 20, 2015, to temporarily fill the vacated Accounting Assistant position. The initial contract was for $35.00 per hour. It is anticipated that by the end of the business day on Friday, February 191h, 2016, 557.13 hours will be worked by the temporary employee, for a total contract amount of $19,499.55. Per Municipal Code, Staff is reporting this amount. Over the next few months, the Finance Department will be working with the Human Resources Department to recruit and fill the position. During this interim period, the department is recommending the continued use of temporary staffing from Accountemps on an as needed basis. The hourly contracted amount of $35 per hour is equivalent to the fully burden cost already budgeted for the vacant position. Thus, no budget amendment is required for this action. It is Staffs recommendation for Council to receive the report of the contract in the amount of $19,499.55, and approve an additional amount of $25,200, for a total contract amount not to exceed $44,699.55. Funds are budgeted and available in the Finance Department budget account number 10013400.51110. Continued on Page #2 Recommended Action(s): Receive report of the contract with Accountemps in the amount of $19,499.55, and approve an additional amount of $25,200, for a total contract amount not to exceed $44,699.55 for the backfill of a vacant Accounting Assistant Position. Alternative(s): Receive report, but do not approve additional amount of $25,200, and provide alternate direction to Staff. Citizens advised: N/A Requested by: Karen Scalabrini, Finance Director. Prepared by: Karen Scalabrini, Finance Director and Mary Horger, Purchasing Supervisor. Coordinated with: Sheri Mannion, Human Resources and Sage Sangiacomo, City Manager. Presenters: Karen Scalabrini, Finance Director and Mary Horger, Purchasing Supervisor. Attachments: N/A COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to, RECORDs APPROVED. ❑ Agreement: ❑ Resolution: Note: Please write Agreement No. in upper right corner of agreement when drafted Approved: SZ a San ' como, City anager ❑ Other ❑ Ordinance: FISCAL IMPACT: Budgeted Amount in 15 -16 FY New Appropriation Source of Funds Account Number Budget Amendment Required $ 340,324 Finance Fund Regular Salaries 10013400.51110 Yes ❑ No t %ty of uklah ITEM NO.: MEETING DATE: 11a February 17, 2016 AGENDA SUMMARY REPORT SUBJECT: PUBLIC HEARING TO REVIEW DRAFT GENERAL PLAN HOUSING ELEMENT Summary: Council will conduct a public hearing on Draft General Plan Housing Element and provide comments and suggestions to staff. Staff will return at a later date with an adopting resolution. Background: Attached for your consideration is the Negative Declaration (Attachment 1) and 2014- 2019 Draft General Plan Housing Element (Attachment 2). The City has been in the process of updating the Draft Housing Element over the past year. The Housing Element is an important tool for decision makers. Specifically, the Housing Element sets forth how the City will address the housing needs for all segments of the community, focusing especially on low -and moderate - income families, special needs families, and individuals. The Housing Element identifies housing needs, including the City's fair share of the regional housing need; establishes goals and qualified objectives; evaluates constraints to the production of housing; inventories available sites and establishes programs and policies to meet the identified needs. Planning Commission Review: At the December 9, 2015, Planning Commission, a workshop was held to review and solicit public comments on the Draft Housing Element. At that meeting the Commission provided comments which were incorporated into the attached Draft Housing Element. A subsequent Planning Commission meeting was held on January 13, 2016, where the Commission provided additional comments and recommended the document along with the Negative Declaration be forwarded to the City Council for review and adoption. The minutes from the both Planning Commission meetings are included as Attachment 3. Department of Housing and Community Development Review (HCD): It is important to note the Housing Element has been reviewed by the State Department of Housing and Community Development (HCD). Staff has addressed all of HCD's comments including the requirements of S62, the Homeless Shelter Overlay Zone. See HCD letter (Attachment 4). Continued on Page 2 RECOMMENDED ACTION(S): Conduct Public Hearing and provide comments and suggestions to Staff. ALTERNATIVES: Provide alternate direction to Staff. Citizens advised: Publically noticed pursuant to Ukiah City Code. Requested by: Charley Stump, Planning and Community Development Director. Prepared by: Kevin Thompson, Principal Planner. Coordinated with: Charley Stump, Planning and Community Development Director Presenter: Kevin Thompson, Principal Planner. Attachments: 1) Negative Declaration 2) Draft Housing Element (previously distributed) 3) Minutes of Planning Commission meetings: December 9, 2015, and January 13, 2016 _ 4) Letter from Department of Housing and Community Development COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other RECORDS APPROVED: ❑ Agreement: ❑ Resolution: ❑ Ordinance: .Vote: Please write Agreement No. in upper right corner of agreement when drafted - Approved: S ge Sa lacomo, City Manager Page 2 of 2 Discussion changes from previous Housing Element: This is considered a Housing Element update, and as such, much of the information from the previous Element was retained. Where available, new data was included. The Housing Element contains six goals not proposed to be changed with this update as follows: Goal H -1: Conserve, rehabilitate, and improve the existing housing stock to provide adequate, safe, energy efficient, and decent housing for all Ukiah residents. Goal H -2: Provide housing for all economic segments of the community. Goal H -3: Expand affordable housing opportunities for persons with special housing needs such as the homeless, mentally ill, physically disabled, households with very low and low to moderate incomes, senior citizens, farm workers, female heads of households with children under 18 years old, first time homebuyers, and the developmentally disabled. Goal H -4: Promote well planned and designed housing opportunities for all persons regardless of race, gender, age, sexual orientation, marital status, or national origin. Goal H -5: Use land effectively to meet housing needs and to implement smart growth, green building, and sustainable development policies with a focus on infill development. Goal H -6: Maintain a collaborative working relationship with all groups and organizations dedicated to providing affordable housing in the community, and ensure broad public participation in the development of housing goals and policies. Next Steps: After an initial review of both the Negative Declaration and Draft Housing Element by the City Council, Staff will return with a request for formal adoption. The Housing Element will then be submitted to the State Department of Housing and Community Development (HCD) for certification and the process will be complete. RECOMMENDATION: Staff requests the City Council conduct a public hearing on the Draft Housing Element, provide comments, and direct staff to return with adopting resolution. FISCAL IMPACT: Budgeted Amount New Appropriation Account Budget g in 15 -16 FY Source of Funds Number Amendment Title No. Required N/A N/A N/A Yes No Aar W City of 11k4& IF, x Project Information: Project Title: Lead Agency: Project Location: Project Sponsor and Address: General Plan Designation: Zoning: Assessor's Parcel No. Contact Person: Phone Number: Date Prepared: Attachment 1: Page 1 Initial Environmental Study and Negative Declaration City of Ukiah Housing Element Update City of Ukiah, Planning and Community Development City -wide City of Ukiah, 300 Seminary Drive, Ukiah Ca. 95482 Because the project applies to all land in the City, it encompasses multiple General Plan designations Because the project applies to all land in the City, it encompasses multiple zoning designations N/A Kevin Thompson, Principal Planner (707) 463 -6207 October 7, 2015 The Sun House approved (2015) 42 unit low and very income Senior Project City of Ukiah Housing Element Update 2014 -2019 October 7, 2015 Initial Study / Negative Declaration Attachment 1: Page 2 Project®escription® The project is to update the Housing Element of City of Ukiah as required by Government Code Sections 65580 - 65589.8. The Housing Element is a comprehensive statement by the City describing the housing needs of Ukiah and how the City plans, policies, action items and regulations facilitate the development, improvement and perseveration of housing for all economic segments of the community. The Housing Element is one of seven General Plan Elements mandated by the State of California, as required in Government Code Sections 65580 to 65589.8. State law requires that the Housing Element consist of "identification and analysis of existing and projected housing needs and a statement of goals, policies, quantified objectives and scheduled programs for the preservation, improvement and development of housing. The Housing Element sets forth the City's strategy for enhancing and preserving the housing stock, for expanding housing opportunities for various economic segments, and along with the Land Use Element, provides policy guidance for decision making related to housing. State law also requires regular updates of the Housing Element. Until the passage of 375 in 2008, Housing Element were expected to be undated every five years. SD 375 requires Housing Element. HCD projects statewide housing needs and allocates those needs to each regional government in the State. For Ukiah, the regional agency is the Mendocino Council of Governments (MCOG). MCOG allocates housing production goals for each jurisdiction primarily based on their "fair share" of the region's population growth. Of the 250 housing units allocated to MOCG, Ukiah will need to accommodate 45 units. One of the primary purposes of the Housing Element is to demonstrate the City's ability to accommodate residential development to meet the housing allocation. According to the 2014 -2019 housing allocation the City will need to accommodate 11 very low- income, 7 low- income, 7 moderate - income and 20 above moderate income housing units. It is important to note the City does not build housing. While the City can provide incentives and assist in with the development of affordable housing to the degree resources are available. The Draft 2014 -2019 Housing Element identified sufficient exiting land zoned at various densities to accommodate the City's Regional Housings Needs Allocation of 45 dwelling units. The development of 45 units is consistent with County's General Plan (2009) projections for growth. The 2014 -2019 Housing Element is a policy document: it sets forth policies and strategies for accommodating the City's housing needs. The element identifies sites where there is capacity for development to occur to meet identified housing needs consistent with General Plan and current zoning. This Negative Declaration does not evaluate the site - specific impacts of any development. Development could occur on identified sited or on other sites within the City, and it would be speculative to assume that development to meet housing needs will occur only on those sites identified in the Housing Element. Residential development on the identified opportunity sites or most other sites in the City will require entitlement and appropriate environmental review that will address site - specific impacts. The Draft 2014 -2019 Housing Element includes goals to be implemented. This Initial Study / Negative Declaration (IS /ND) evaluates the foreseeable impacts of those goals as described below: The following are the goals contained in the Housing Element Update: GOAL 1: We want to conserve, rehabilitate, and improve the existing housing stock to provide adequate, safe, energy efficient, and decent housing for all Ukiah residents GOAL 2: We want to provide housing for all economic segments of the community GOAL 3: We want to expand affordable housing opportunities for persons with special housing needs such as the elderly, homeless, mentally ill, physically disabled, households with very low to moderate incomes, senior citizens, Female heads of households with children under 18 years old, and first time homebuyers City of Ukiah Housing Element Update 2014 -2019 October 7, 2015 Initial Study / Negative Declaration Attachment 1: Page 3 GOAL 4: We want to promote well planned and designed housing opportunities for all persons regardless of race, gender, age, sexual orientation, marital status or national origin; GOAL 5: We want to use land effectively to meet housing needs and to implement smart growth, green building, and sustainable development policies with a focus on infill development GOAL 6: We want to maintain a collaborative working relationship with all groups and organizations dedicated to providing affordable housing in the community, and ensure broad public participation in the development of housing goals and policies. Environmental [SettingM The Project is located in the City of Ukiah, Mendocino County, California. The City of Ukiah is located approximately 110 miles north of San Francisco, and is situated along US 101 in southeastern Mendocino County. US 101 freeway traverses the City of Ukiah in a north /south direction. State Route (SR) 222, also known as Talmage Road, is a short east /west state highway that intersects US 101 in the southern portion of the City of Ukiah. US 101 connects Ukiah to Santa Rosa and San Francisco, providing major regional access to the City. SR 253, located at the south end of Ukiah, begins at US 101 and travels in an east /west direction connecting Ukiah with SR 1 along the coast. The Housing Element update has been prepared in accordance with Article 10.6 of the State of California Planning and Zoning Law. The proposed Housing Element identifies and analyzes existing and projected housing needs, and states the City's goals, policies, quantified objectives, and programs for the preservation, improvement, and development of housing within the City and sphere of influence. The proposed Housing Element would therefore be applicable citywide. Proximity Map M e n doeino CQ u era, L. Ukiah I z City of Ukiah Housing Element Update 2014 -2019 October 7, 2015 Initial Study / Negative Declaration 0 Attachment 1: Page 4 Environmental [Ehecklist® The Project's potential level of impact is indicated as follows: Potentially Potentially significant environmental impacts. Significant Potentially Potentially significant impacts which can be mitigated to less then Significant and significant levels. Mitigable Less than Impacts which are considered less than significant and do not require Significant mitigation. No Impact No impacts related to the project. Environmentally [Factors [Potentially AffectedM None of the environmental factors would be potentially affected by this project. The environmental factors below are discussed in this document. 1. Aesthetics 10. Land Use Planning 2. Agricultural Resources 11. Mineral Resources AM 3. Air Quality 12. Noise 4. Biological Resources 13. Population and Housing 5. Cultural Resources 14. Public Services 6. Geology and Soils 15. Recreation 7. Greenhouse Gas Emissions 16. Transportation and Circulation 8. Hazardous Materials 17. Utilities and Service Systems 9. Hydrology and Water Quality 18. Mandatory Findings of Significance 0 City of Ukiah Housing Element Update 2014 -2019 October 7, 2015 Initial Study / Negative Declaration Attachment 1: Page 5 Determination JCompleted[ley ®he [Lead Agency) 0 On the basis of this initial evaluation: X I find that the proposed project COULD NOT have a significant effect on the environment, and a NEGATIVE DECLARATION will be prepared. I find that although the proposed project could have a significant effect on the environment, ❑ there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the project proponent. A MITIGATED NEGATIVE DECLARATION will be prepared. ❑ I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT REPORT is required. I find that the proposed project MAY have a "potentially significant impact" or "potentially significant unless mitigated" impact on the environment, but at least one effect 1) has been ❑ adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets. An ENVIRONMENTAL IMPACT REPORT is required, but it must analyze only the effects that remain to be addressed. I find that although the proposed project could have a significant effect on the environment, because all potentially significant effects (a) have been analyzed adequately in an earlier EIR or ❑ NEGATIVE DECLARATION pursuant to applicable standards, and (b) have been avoided or mitigated pursuant to that earlier EIR or NEGATIVE DECLARATION, including revisions or mitigation measures that are imposed upon the proposed project, nothing further is required. Purpose 1bf ®his [Initial[Study® This Initial Study has been prepared consistent with CEAQ Guidelines Section 15063, to determine if the project, as proposed, may have a significant effect upon the environment. Based upon the finding contained in this report, the Initial Study will be used in support of the preparation of a negative declaration. Evaluation fbf[Environmental [Impacts ® 1. A brief explanation is required for all answers expect "No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A "No Impact" answer is adequately supported if the referenced information sources show that the impact simply does not apply to projects like the one involved (e.g. the project fall outside a fault rupture zone). A "No Impact" answer should be explained where it is based on project- specific factors as well as general standards (e.g. City of Ukiah Housing Element Update 2014 -2019 October 7, 2015 Initial Study / Negative Declaration Attachment 1: Page 6 the project will not expose sensitive receptors to pollutants, based on the project- specific screening analysis). 2. All answers must take into account the whole action involved, including offsite as well as onsite, cumulative as well as project - level, indirect as well as direct, and construction as well as operational impacts. 3. Once the lead agency has determined that a particular physical impact may occur, then the checklist answers must indicate whether the impact is potentially significant, less than significant with mitigation, or less then significant with mitigation or less than significant. "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect may be significant. If there are one or more "Potentially Significant Impact" entries when the determination is made, an EIR is required. 4. "Negative Declaration: Potentially Significant Unless Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact" to a Less Than Significant Impact ". The lead agency must describe the mitigation measures, and briefly explain how they reduce the effect to a less than significant level mitigation measures from Section XVII, "Earlier Analysis" may be cross - referenced. 5. Earlier analysis may be used where, pursuant to the tiering, program EIR, or other CEAQ process, an effect had been adequately analyzed in an earlier EIR or negative declaration. Section 15063(c)(3)(D). In this case, a brief discussion should identify the following: a. Earlier Analysis Used. Identify and state where they are available for review b. Impacts Adequately Addressed. Identify which effects from the above checklist were within the scope of an adequately analyzed in an earlier document pursuant to applicable legal standards and state whether such effects were addressed by mitigation measures based in the earlier analysis. c. Mitigation Measures. For effects that are "Less than Significant with Mitigation Measures Incorporated." Describe the mitigation measures, which were incorporated or refined from the earlier document and the extent to which they address site specific conditions for the project. 6. Lead agencies are encouraged to incorporate into the checklist references to information sources for potential impacts (e.g. general plans, zoning ordinances). Reference to previously prepared or outside document should, where appropriate, include a reference to the page where the statement is substantiated. Supporting Information Sources: A sources list should be attached, and other sources used or individuals contacted should be cited in the discussion. City of Ukiah Housing Element Update 2014 -2019 October 7, 2015 Initial Study / Negative Declaration Less Than Potentially Significant with Less Than No I. AESTHETICS. Would the project: Significant Mitigation Significant Impact Impact P Incorporated Impact P a) Have a substantial adverse effect on a scenic vista? X b) Substantially damage scenic resources, including, but not limited to, trees, rock outcroppings, and historic buildings X within a state scenic highway? c) Substantially degrade the existing visual character or quality X of the site and its surroundings? City of Ukiah Housing Element Update 2014 -2019 October 7, 2015 Initial Study / Negative Declaration Attachment 1: Page 7 d) Create a new source of substantial light or glare which would Potentially Less Than Significant with Less Than X adversely affect day or nighttime views in the area? Significant Significant No Impact a -d: The proposed Housing Element Update is a policy document intended to help ensure and maintain consistency with State law and the City's General Plan. Goals, policies and action items are included to direct higher density housing to areas currently established for this propose in the General Plan and are established, in part, in order to reduce impacts on the scenic character of the City. Land use tools such as the RecreationCbndTublic land use designations and General Plan policies adopted to ensure that future growth is consistent with the 1996 General Plan Development Element will promote the protection of scenic resources. The Housing Element Update does not propose specific projects, and potential indirect impacts, such as damage or degradation of scenic resources or visual character, effects on scenic vistas, and new sources of light and glare will be considered at the time site specific projects are proposed. Therefore, impacts are considered to have no impact. II. AGRICULTURE AND FORESTRY RESOURCES. Potentially Less Than Significant with Less Than No Significant Significant Would the project: Impact Mitigation Impact Impact Incorporated a) Convert Prime Farmland, Unique Farmland, or Farmland of Statewide Importance (Farmland), as shown on the maps prepared pursuant to the Farmland Mapping and Monitoring X Program of the California Resources Agency, to non - agricultural use? b) Conflict with existing zoning for agricultural use, or a x Williamson Act contract? c) Conflict with existing zoning for, or cause rezoning of, forest land (as defined in Public Resources Code section 12220(g)), timberland (as defined by Public Resources Code section 4526), x or timberland zoned Timberland Production (as defined by Government Code section 51104(g))? d) Result in the loss of forest land or conversion of forest land x to non - forest use? e) Involve other changes in the existing environment which, due to their location or nature, could result in conversion of x Farmland, to non - agricultural use or conversion of forest land to non - forest use? No Impact a -e: The proposed 2014 -2018 Housing Element update encourages the development of parcels in locations near services. The General Plan contains policies that encourages infill growth with infrastruture and service capacity to support growth. These areas typically are zoned for residenital, furthermore the City of Ukiah has no agriculture within its jurstidical boundaries. City of Ukiah Housing Element Update 2014 -2019 October 7, 2015 Initial Study / Negative Declaration Attachment 1: Page 8 III. AIR QUALITY. Where available, the significance criteria Potentially Less Than Less Than established by the applicable air quality management or air Significant Significant with Significant No pollution control district may be relied upon to make the Impact Mitigation Impact Impact following determinations. Would the project: Incorporated a) Conflict with or obstruct implementation of the applicable air x quality plan? b) Violate any air quality standard or contribute substantially to x an existing or projected air quality violation? c) Result in a cumulatively considerable net increase of any criteria pollutant for which the project region is non - attainment under an applicable federal or state ambient air quality x standard (including releasing emissions which exceed quantitative thresholds for ozone precursors)? d) Expose sensitive receptors to substantial pollutant x concentrations? e) Create objectionable odors affecting a substantial number of x people? No Impact a -e: The Housing Element Update is a policy document and does not involve the construction of housing that would violate air quality standards, result in a net increase in pollutants, expose sensitive receptors to substantial pollutant concentrations, or create objectionable odors. Furthermore, the Element does not conflict with applicable air quality plans. The Housing Element does include policies and implementing actions that are designed to facilitate the development of housing to meet the current and future housing needs of all income levels and special needs groups. These implementing actions may result in the construction of additional housing or the rehabilitation of existing housing within the City of Ukiah. This may result in additional pollutants and a cumulative increase in criteria pollutants. Each project that involves the construction of housing units or substantial rehabilitation will be subject to project- specific environmental review. At such time, determination will be made as to whether that project will result in potentially significant impacts to air quality. The Mendocino County Air Quality Management District has established attainment criteria for pollutants and any increase in criteria emissions must address this issue. Future development must remain in attainment for criteria pollutants and any impacts from increased emissions from the City of Ukiah. Thus, impacts from the Housing Element Update are considered less than significant. City of Ukiah Housing Element Update 2014 -2019 October 7, 2015 Initial Study / Negative Declaration Attachment 1: Page 9 No Impact IV a -f: The adoption of the Housing Element Update will not adversely impact biological resources, special status habitat, wetlands, wildlife movement, local policies protecting biological resources, or conflict with an adopted habitat conservation plan or state habitat conservation plan. Environmental review procedures (CEQA and the City's Environmental Review Guidelines) currently in place and administered by the City will ensure that adequate mitigation measures will be identified for future projects that will achieve "no net loss" of sensitive habitat acreage, values, and function. City of Ukiah Housing Element Update 2014 -2019 October 7, 2015 Initial Study / Negative Declaration Potentially Less Than Less Than IV. BIOLOGICAL RESOURCES: Significant Significant with Significant No Would the project Impact p Mitigation Impact P Impact Incorporated a) Have a substantial adverse effect, either directly or through habitat modifications, on any species identified as a candidate, sensitive, or special status species in local or regional plans, x policies, or regulations, or by the California Department of Fish and Game or U.S. Fish and Wildlife Service? b) Have a substantial adverse effect on any riparian habitat or other sensitive natural community identified in local or regional plans, policies, regulations or by the California Department of x Fish and Game or US Fish and Wildlife Service? c) Have a substantial adverse effect on federally protected wetlands as defined by Section 404 of the Clean Water Act (including, but not limited to, marsh, vernal pool, coastal, etc.) x through direct removal, filling, hydrological interruption, or other means? d) Interfere substantially with the movement of any native resident or migratory fish or wildlife species or with established x native resident or migratory wildlife corridors, or impede the use of native wildlife nursery sites? e) Conflict with any local policies or ordinances protecting biological resources, such as a tree preservation policy or x ordinance? f) Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Community Conservation Plan, or x other approved local, regional, or state habitat conservation plan? No Impact IV a -f: The adoption of the Housing Element Update will not adversely impact biological resources, special status habitat, wetlands, wildlife movement, local policies protecting biological resources, or conflict with an adopted habitat conservation plan or state habitat conservation plan. Environmental review procedures (CEQA and the City's Environmental Review Guidelines) currently in place and administered by the City will ensure that adequate mitigation measures will be identified for future projects that will achieve "no net loss" of sensitive habitat acreage, values, and function. City of Ukiah Housing Element Update 2014 -2019 October 7, 2015 Initial Study / Negative Declaration Attachment 1: Page 10 V. CULTURAL RESOURCES. Potentially Less Than Less Than VI. GEOLOGY AND SOILS. Potentially Significant with Less Than No Significant with Significant Would the project: Impact Mitigation Impact Impact Incorporated a) Cause a substantial adverse change in the significance of a x historical resource as defined in § 15064.5? b) Cause a substantial adverse change in the significance of an x archaeological resource pursuant to § 15064.5? c) Directly or indirectly destroy a unique paleontological x resource or site or unique geologic feature? d) Disturb any human remains, including those interred outside x of formal cemeteries? x No Impacts a -d: The Housing Element Update does not involve the construction of housing. Future development consistent with the Housing Element and City's General Plan is not expected to negatively impact land that has historical, archaeological or paleontological significance as described in the General Plan. Future discretionary projects will be subject to environmental review, and specific projects that include the development of housing will be evaluated for the possibility of the disturbance of any archaeological or historical resources, including human remains associated with these resources. As a result, impacts to cultural resources are considered less than significant. The Historic and Archaeological Element of the General Plan Update includes four policies for the protection of cultural resources: Policy HA -1.2, HA -5 and HA -7. The General Plan Update and implementation of these policies reduces the potential impacts to cultural resources. City of Ukiah Housing Element Update 2014 -2019 October 7, 2015 Initial Study / Negative Declaration Less Than VI. GEOLOGY AND SOILS. Potentially Significant Less Than No Significant with Significant Would the project: Impact Mitigation Impact Impact Incorporated a) Expose people or structures to potential substantial adverse x effects, including the risk of loss, injury, or death involving: i) Rupture of a known earthquake fault, as delineated on the most recent Alquist - Priolo Earthquake Fault Zoning Map issued by the State Geologist for the area or based on other x substantial evidence of a known fault? Refer to Division of Mines and Geology Special Publication 42. ii) Strong seismic ground shaking? x iii) Seismic - related ground failure, including liquefaction? x iv) Landslides? x b) Result in substantial soil erosion or the loss of topsoil? x City of Ukiah Housing Element Update 2014 -2019 October 7, 2015 Initial Study / Negative Declaration Attachment 1: Page 11 c) Be located on a geologic unit or soil that is unstable, or that would become unstable as a result of the project, and x potentially result in on- or off -site landslide, lateral spreading, subsidence, liquefaction or collapse? d) Be located on expansive soil, as defined in Table 18 -1 -8 of the Uniform Building Code (1994), creating substantial risks to life or x property? e) Have soils incapable of adequately supporting the use of septic tanks or alternative waste water disposal systems where x sewers are not available for the disposal of waste water? No Impact a -e: While the City's Housing Element Update does not propose the development of new housing, it does introduce policies that could lead to the development of additional units or residential density. These policies do not specify where additional housing should be located or mandate construction; rather the policies serves as a plan for the City with respect to the development of housing. Thus the Housing Element Update does not conflict with the policies identified in the General Plan. Alquist - Priolo Earthquake Fault Zones are mapped within the project area, and applicable state and local regulations will apply. General Plan policies and implementation measures, in conjunction with seismic provisions of the California Building Code (CBC), will minimize the impact of strong seismic shaking. In addition, any rezoning of land or future development will be evaluated on a project -by- project basis for potential seismic or geological risks. As required by the City Planning and Building, specific sites will be reviewed to ascertain whether the soil has the potential for landslides, erosion, subsidence, liquefaction, expansion, and is capable of handling septic tanks or other wastewater disposal systems. Similarly, any reduction in the minimum lot size for residential zones would include the study and evaluation of whether such a reduction would impact the geologic stability. While the potential for seismic activity cannot be totally avoided, adherence to City regulations relative to unreinforced masonry buildings, Alquist - Priolo Earthquake Fault Zones, current building codes, and the lack of building types (multi- story) that are normally high -risk from a seismic shaking, reduce this potential impact to a less than significant level. City of Ukiah Housing Element Update 2014 -2019 October 7, 2015 Initial Study / Negative Declaration Attachment 1: Page 12 VII. GREENHOUSE GAS EMISSIONS. Potentially Less Than Less Than No Would the project: Significant with Mitigation No Impact Significant Significant Would the project: Impact Mitigation Impact Impact through the routine transport, use, or disposal of hazardous Incorporated a) Generate greenhouse gas emissions, either directly or materials? indirectly, that may have a significant impact on the b) Create a significant hazard to the public or the environment x environment? through reasonably foreseeable upset and accident conditions b) Conflict with an applicable plan, policy or regulation adopted involving the release of hazardous materials into the for the purpose of reducing the emissions of greenhouse environment? x gases? c) Emit hazardous emissions or handle hazardous or acutely No Impact a -b: While the City's Housing Element Update does not propose the development of new housing, it does introduce policies that could lead to the development of additional units or residential density. These policies do not specify where additional housing should be located or mandate construction; rather the policies serves as a plan for the City with respect to the development of housing. Impacts are considered to be less than significant. VIII. HAZARDS AND HAZARDOUS MATERIALS. Potentially Significant Less Than Significant with Less Than Significant No Would the project: Impact Mitigation Impact Impact Incorporated a) Create a significant hazard to the public or the environment through the routine transport, use, or disposal of hazardous x materials? b) Create a significant hazard to the public or the environment through reasonably foreseeable upset and accident conditions x involving the release of hazardous materials into the environment? c) Emit hazardous emissions or handle hazardous or acutely hazardous materials, substances, or waste within one - quarter x mile of an existing or proposed school? d) Be located on a site which is included on a list of hazardous materials sites compiled pursuant to Government Code Section x 65962.5 and, as a result, would it create a significant hazard to the public or the environment? e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project result in a x safety hazard for people residing or working in the project area? f) For a project within the vicinity of a private airstrip, would the project result in a safety hazard for people residing or x working in the project area? City of Ukiah Housing Element Update 2014 -2019 October 7, 2015 Initial Study / Negative Declaration Attachment 1: Page 13 g) Impair implementation of or physically interfere with an Potentially Less Than Less Than adopted emergency response plan or emergency evacuation Significant Significant with Significant x plan? Impact Mitigation Impact Impact h) Expose people or structures to a significant risk of loss, injury Incorporated or death involving wildland fires, including where wildlands are x adjacent to urbanized areas or where residences are intermixed with wildlands? No Impact a -h: The Housing Element Update is a policy document designed to address the City's housing needs. Implementation of the Update will not create new hazards as the Update does not involve the construction of housing, but is designed to address housing needs by facilitating future development. The Update complies with the City's General Plan. The Housing Element Update contains implementation measures which may lead to future development in currently undeveloped areas. The Housing Element intends to direct future development to more urbanized areas and not in areas with a high risk of wildland fire hazards, known hazardous areas or sources, airport hazards, or inadequate emergency access. Specific housing projects will be subject to environmental review to identify and address these issues. Impacts are considered to be less than significant. IX. HYDROLOGY AND WATER QUALITY. Potentially Less Than Less Than Significant Significant with Significant No Would the project: Impact Mitigation Impact Impact Incorporated a) Violate any water quality standards or waste discharge x requirements? b) Substantially deplete groundwater supplies or interfere substantially with groundwater recharge such that there would be a net deficit in aquifer volume or a lowering of the local groundwater table level (e.g., the production rate of pre- x existing nearby wells would drop to a level which would not support existing land uses or planned uses for which permits have been granted)? c) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream x or river, in a manner which would result in substantial erosion or siltation on- or off -site? d) Substantially alter the existing drainage pattern of the site or area, including through the alteration of the course of a stream or river, or substantially increase the rate or amount of surface x runoff in a manner which would result in flooding on- or off - site? e) Create or contribute runoff water which would exceed the capacity of existing or planned stormwater drainage systems or x provide substantial additional sources of polluted runoff? f) Otherwise substantially degrade water quality? x City of Ukiah Housing Element Update 2014 -2019 October 7, 2015 Initial Study / Negative Declaration Attachment 1: Page 14 g) Place housing within a 100 -year flood hazard area as Potentially Less Than Less Than mapped on a federal Flood Hazard Boundary or Flood Significant Significant with Significant X Insurance Rate Map or other flood hazard delineation map? Impact Mitigation Impact Impact h) Place within a 100 -year flood hazard area structures which Incorporated x would impede or redirect flood flows? x i) Expose people or structures to a significant risk of loss, injury or death involving flooding, including flooding as a result of the x failure of a levee or dam? X j) Inundation by seiche, tsunami, or mudflow? x No Impact a -j: Although the Housing Element Update does not propose or mandate the construction of new housing units in the city, it does have policies that could result in additional density in as -of -yet unspecified portions of the incorporated area. Any specific projects resulting from the implementation of policies and actions included as part of the Housing Element Update would be subject to environmental review to address the individual and cumulative impact upon water resources, including the alteration of drainage patterns that might result in flooding, siltation, or erosion. The Housing Element Update does not place any structures in the 100 -year flood plain or put persons or structures at risk due to dam or levee failure or inundation as the document is a policy document and does not include actual construction of housing. While there are risks associated with the development of any specific project within the 100 -year floodplain, future development is subject to environmental review and mitigation prior to project approval. As a result, impacts are less than significant. X. LAND USE AND PLANNING. Potentially Less Than Less Than Significant Significant with Significant No Would the project: Impact Mitigation Impact Impact Incorporated a) Physically divide an established community? x b) Conflict with any applicable land use plan, policy, or regulation of an agency with jurisdiction over the project (including, but not limited to the general plan, specific plan, X local coastal program, or zoning ordinance) adopted for the purpose of avoiding or mitigating an environmental effect? c) Conflict with any applicable habitat conservation plan or x natural community conservation plan? No Impact a -c: The Housing Element Update is a planning document designed to address the City's housing needs over the 2014 -2019 planning period. The Housing Element Update does not propose any actions that would divide established communities in the City of Ukiah. Goals, policies and implementation measures proposed in the Housing Element Update have been drafted to be in compliance with the City's updated General Plan (1995). None of the proposed Housing Element goals, policies, and implementation measures City of Ukiah Housing Element Update 2014 -2019 October 7, 2015 Initial Study / Negative Declaration Attachment 1: Page 15 are considered contrary to the City's General Plan. Several policies are directed to rehabilitate existing housing. Potential impacts are considered less than significant. XI. MINERAL RESOURCES. Potentially Less Than Less Than Significant Significant with Significant No Would the project result in: Significant Mitigation Significant Impact Would the project: Impact Mitigation Impact Impact a) Exposure of persons to or generation of noise levels in Incorporated a) Result in the loss of availability of a known mineral resource x that would be of value to the region and the residents of the x state? x No Impact: The Housing Element Update is a policy document and does not involve the direct use of natural resources, including mineral resources or sites containing known mineral resources. The Update contains policy implementation related to this item designed to avoid any impacts to natural resources, consistent with the 1995 City General Plan. XII. NOISE Potentially Less Than Less Than Significant Significant with Significant No Would the project result in: Impact Mitigation Impact Impact Incorporated a) Exposure of persons to or generation of noise levels in excess of standards established in the local general plan or x noise ordinance, or applicable standards of other agencies? b) Exposure of persons to or generation of excessive x groundborne vibration or groundborne noise levels? c) A substantial permanent increase in ambient noise levels in x the project vicinity above levels existing without the project? d) A substantial temporary or periodic increase in ambient noise levels in the project vicinity above levels existing without x the project? e) For a project located within an airport land use plan or, where such a plan has not been adopted, within two miles of a public airport or public use airport, would the project expose x people residing or working in the project area to excessive noise levels? f) For a project within the vicinity of a private airstrip, would the project expose people residing or working in the project x area to excessive noise levels? No Impact a -f: The Housing Element Update encourages the development of housing within the City of Ukiah. While in some cases this may lead to residential development in or near commercial areas or in proximity to noise sources, the 1995 General Plan includes goals, policies, implementation measures and mitigation intended to reduce noise impacts upon new development. Furthermore, new development is subject to City of Ukiah Housing Element Update 2014 -2019 October 7, 2015 Initial Study / Negative Declaration Attachment 1: Page 16 environmental review, including an assessment of potential noise impacts on new residential development in residential as well as commercial districts. Any project that proposes residential development within an airport land use plan or near a public, private or public use airport would be subject to environmental review as well as the regulations regarding noise outlined in the General Plan, Zoning Ordinance, and airport Comprehensive Land Use Plan. Impacts are considered less than significant XIII. POPULATION AND HOUSING. Potentially Less Than Less Than Significant Significant with Significant No Would the project: Impact Mitigation Impact Impact Incorporated a) Induce substantial population growth in an area, either directly (for example, by proposing new homes and businesses) x or indirectly (for example, through extension of roads or other infrastructure)? b) Displace substantial numbers of existing housing, necessitating the construction of replacement housing x elsewhere? c) Displace substantial numbers of people, necessitating the x construction of replacement housing elsewhere? No Impact a -c: While the Housing Element is designed to facilitate the development of housing in order to meet anticipated population growth and includes policies to allow for greater residential density, the implementation of the Housing Element Update is not expected to induce growth. The purpose and scope of the Update is to ensure that sufficient sites are available and that existing constraints are reduced or removed in order to encourage housing production to meet the expected need during the 2014 -2019 planning period. The proposed project would ensure adequate land is made available with appropriate zoning to allow the City to meet its RHNA allocation. The Update does not propose development of these units, but identifies actions to remove governmental constraints associated with unit development and includes policies that would promote development of the affordable units. The Update is a policy document and does not identify or entitle actual construction and /or future development projects. Future housing projects will require appropriate environmental review and impacts associated with those projects will be considered at that time. Growth inducement impacts as a result of the project are considered to be less than significant. The Housing Element Update includes policies and implementation measures that focus, in part, on revitalization and rehabilitation of existing housing in an effort to reduce the necessity to disrupt existing residents and communities. Rehabilitation efforts, as prescribed in the implementation measures and policies of the Housing Element Update, are not expected to result in the displacement of substantial numbers of persons or housing units. The Housing Element must demonstrate the availability of appropriately zoned land needed to meet the Regional Housing Needs Allocation (RHNA) (Government Code Sections 65582(a)(3) and City of Ukiah Housing Element Update 2014 -2019 October 7, 2015 Initial Study / Negative Declaration Attachment 1: Page 17 65582.2(a)). The City currently has an ample supply of land suitable for residential development to meet the RHNA. Impacts are less than significant. No Impact: While the Housing Element Update does not cause the construction of housing units, the Element does include implementation measures that could facilitate increased housing density in some areas, thereby requiring additional public services. At this point however, it is impossible to predict where and what districts these areas will be located. Nor is it possible to predict whether or not development will actually occur. The City of Ukiah is expected to continue to grow in the future regardless of whether the Housing Element Update is adopted. One purpose of the Housing Element is to ensure that existing constraints are reduced or removed in order to encourage housing production to meet the expected need during the 2014 -2019 planning period. Future residential projects will be subject to CEQA review including potential impacts on fire and police protection, schools, parks, and other public facilities. Impact from implementation of the Housing Element Update is expected to be less than significant. City of Ukiah Housing Element Update 2014 -2019 October 7, 2015 Initial Study / Negative Declaration Less Than Potentially Less Than Significant with No XIV. PUBLIC SERVICES. Significant Mitigation Significant Impact 'Mm Impact Incorporated Impact a) Would the project result in substantial adverse physical impacts associated with the provision of new or physically altered governmental facilities, need for new or physically altered governmental facilities, the construction of which could x cause significant environmental impacts, in order to maintain acceptable service ratios, response times or other performance objectives for any of the public services: Fire protection? x Police protection? x Schools? x Parks? x Other public facilities? x No Impact: While the Housing Element Update does not cause the construction of housing units, the Element does include implementation measures that could facilitate increased housing density in some areas, thereby requiring additional public services. At this point however, it is impossible to predict where and what districts these areas will be located. Nor is it possible to predict whether or not development will actually occur. The City of Ukiah is expected to continue to grow in the future regardless of whether the Housing Element Update is adopted. One purpose of the Housing Element is to ensure that existing constraints are reduced or removed in order to encourage housing production to meet the expected need during the 2014 -2019 planning period. Future residential projects will be subject to CEQA review including potential impacts on fire and police protection, schools, parks, and other public facilities. Impact from implementation of the Housing Element Update is expected to be less than significant. City of Ukiah Housing Element Update 2014 -2019 October 7, 2015 Initial Study / Negative Declaration Attachment 1: Page 18 No Impact a -b: The Housing Element Update is intended to address existing and future housing needs in the City of Ukiah. The implementation measures included as part of the Housing Element Update are not expected to generate excess housing capacity. New developments resulting from density increases would be required by existing regulations to provide adequate recreational facilities consistent with the City's General Plan. Future residential projects will be subject to CEQA review, including potential impacts on recreational facilities. As a result, impacts are considered to be less than significant. XVI. TRANSPORTATION /TRAFFIC. Potentially Less Than Less Than Potentially Significant with Less Than No Would the project: Impact Significant with Impact No XV. RECREATION. Significant Mitigation Significant Impact a) Conflict with an applicable plan, ordinance or policy Impact Incorporated Impact a) Would the project increase the use of existing neighborhood and regional parks or other recreational facilities such that x substantial physical deterioration of the facility would occur or X be accelerated? b) Does the project include recreational facilities or require the construction or expansion of recreational facilities which might x have an adverse physical effect on the environment? No Impact a -b: The Housing Element Update is intended to address existing and future housing needs in the City of Ukiah. The implementation measures included as part of the Housing Element Update are not expected to generate excess housing capacity. New developments resulting from density increases would be required by existing regulations to provide adequate recreational facilities consistent with the City's General Plan. Future residential projects will be subject to CEQA review, including potential impacts on recreational facilities. As a result, impacts are considered to be less than significant. XVI. TRANSPORTATION /TRAFFIC. Potentially Less Than Less Than Significant Significant with Significant No Would the project: Impact Mitigation Impact Impact Incorporated a) Conflict with an applicable plan, ordinance or policy establishing measures of effectiveness for the performance of the circulation system, taking into account all modes of transportation including mass transit and non - motorized travel X and relevant components of the circulation system, including but not limited to intersections, streets, highways and freeways, pedestrian and bicycle paths, and mass transit? b) Conflict with an applicable congestion management program, including, but not limited to level of service standards and travel demand measures, or other standards established x by the county congestion management agency for designated roads or highways? c) Result in a change in air traffic patterns, including either an increase in traffic levels or a change in location that results in x substantial safety risks? City of Ukiah Housing Element Update 2014 -2019 October 7, 2015 Initial Study / Negative Declaration Attachment 1: Page 19 d) Substantially increase hazards due to a design feature (e.g., Less Than sharp curves or dangerous intersections) or incompatible uses Potentially Less Than X (e.g., farm equipment)? Significant Significant with Significant No e) Result in inadequate emergency access? Impact Mitigation Impact x f) Conflict with adopted policies, plans, or programs regarding Incorporated public transit, bicycle, or pedestrian facilities, or otherwise x decrease the performance or safety of such facilities? No Impact a -f: The adoption and implementation of the Housing Element is not expected to generate additional traffic beyond that identified in the 2004 General Plan Circulation Element Update. Which resulted from an update of the Housing Element at that time. The number of units project in that Housing Element far exceeded the RHNA units in the Housing Element update. Actions in the Housing Element such as increasing density in some areas and encouraging mixed -use, second units, and multi - family development, may reduce traffic and commute times as housing is located in closer proximity to job centers. Over the long -term, increased density and a range of housing opportunities may reduce traffic congestion and cumulative increases in areas of the City. Individual housing developments remain subject to project- specific review to assess potential traffic impacts. The Housing Element Update does not increase or change air traffic patterns or substantially increase hazards. Implementation of the Update does not involve changes to airports or prompt changes in air traffic patterns due to the rezoning of land to residential uses. Furthermore, no design features that would substantially increase safety risks are proposed as part of the Update. The Update does not propose any changes to emergency access. Proposed individual housing developments in the City are subject to environmental review, including review by fire and police to determine adequate emergency access. Implementation measures that encourage second units as well as mixed -use and multi- family development in commercial areas may create additional parking needs; however, these individual projects would be subject to review and must meet the parking requirements contained in the City's Zoning Ordinance. Furthermore, the location of housing in commercial districts and more urbanized areas may lessen the need for parking as more persons are in closer proximity to jobs and public transportation. This may facilitate the use of public transportation and other alternative means of transit. Impacts are considered less than significant. City of Ukiah Housing Element Update 2014 -2019 October 7, 2015 Initial Study / Negative Declaration Less Than Potentially Less Than XVII. UTILITIES AND SERVICE SYSTEMS. Significant Significant with Significant No Would the project: Impact Mitigation Impact Impact Incorporated a) Exceed wastewater treatment requirements of the x applicable Regional Water Quality Control Board? b) Require or result in the construction of new water or wastewater treatment facilities or expansion of existing x facilities, the construction of which could cause significant environmental effects? c) Require or result in the construction of new storm water x drainage facilities or expansion of existing facilities, the City of Ukiah Housing Element Update 2014 -2019 October 7, 2015 Initial Study / Negative Declaration Attachment 1: Page 20 construction of which could cause significant environmental Less Than effects? Potentially Significant Less Than No d) Have sufficient water supplies available to serve the project Significant with Significant Impact from existing entitlements and resources, or are new or Impact Mitigation Impact x expanded entitlements needed? Incorporated e) Result in a determination by the wastewater treatment provider which serves or may serve the project that it has x adequate capacity to serve the project's projected demand in addition to the provider's existing commitments? x f) Be served by a landfill with sufficient permitted capacity to x accommodate the project's solid waste disposal needs? g) Comply with federal, state, and local statutes and x regulations related to solid waste? No Impact a -g: The City's Housing Element is a policy plan intended to address housing needs. While the Housing Element Update does not cause the construction of housing units, the Element does include implementation measures that could facilitate increased housing density in some areas, thereby requiring additional public services. At this point however, it is impossible to predict where and what districts these areas will be located. Nor is it possible to predict whether or not development will actually occur. Thus, the Housing Element is not expected to exceed wastewater treatment requirements, require new or expanded wastewater, storm drainage, solid waste, or water facilities, or conflict with federal, state or local regulations pertaining to solid waste. Impact is considered less than significant. City of Ukiah Housing Element Update 2014 -2019 October 7, 2015 Initial Study / Negative Declaration Less Than Potentially Significant Less Than No XVIII. MANDATORY FINDINGS OF SIGNIFICANCE. Significant with Significant Impact Impact Mitigation Impact Incorporated a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife species, cause a fish or wildlife population to drop below self- sustaining levels, threaten to eliminate a plant or animal x community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? b) Does the project have impacts that are individually limited, but cumulatively considerable? ( "Cumulatively considerable" means that the incremental effects of a project are x considerable when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects)? c) Does the project have environmental effects which will cause substantial adverse effects on human beings, either X directly or indirectly? City of Ukiah Housing Element Update 2014 -2019 October 7, 2015 Initial Study / Negative Declaration Attachment 1: Page 21 A. As discussed in the preceding sections, the project does not have the potential to significantly degrade the quality of the environment, including effects on animals or plants, or to eliminate historic or prehistoric sites. B. As discussed in the preceding sections, both short -term and long -term environmental effects associated with the project will be less than significant. C. When impacts associated with the project are considered alone or in combination with other impacts, the project - related impacts are insignificant. D. The above discussions do not identify any substantial adverse impacts to people as a result of the project. Attachment: Draft Housing Element City of Ukiah Housing Element Update 2014 -2019 October 7, 2015 Initial Study / Negative Declaration Attachment 2 c�t�k�h 2014 -2019 General Plan Housing Element Update DRAFT March 2015 Prepared by the Department of Planning and Community Development Charley Stump, Director Table of Contents Background.................................................................................................... ..............................4 Whatis required? ........................................................................................... ..............................4 Whoare we? .................................................................................................. ..............................6 What have we accomplished in the past? ........................................................ ..............................9 Whatare we currently working on? ............................................................... .............................11 What are our guiding principles for housing? .................................................. .............................12 Do we have a new housing strategy? ............................................................. .............................12 Community participation in developing the new strategy ................................ .............................13 Whoneeds housing in Ukiah? ........................................................................ .............................15 What services are provided to the homeless? ................................................ .............................15 Where can homeless facilities be located? ...................................................... .............................18 What can the City do to assist the homeless? ................................................. .............................19 Is farm worker housing needed? ................................................................... .............................19 Is transitional and supportive housing needed? .............................................. .............................20 Is there a high number of female heads of households? ................................. .............................21 Is there a high number of extremely low income households? ........................ .............................21 Are there other types of special needs housing? ............................................. .............................22 Is there overcrowding in Ukiah? ................................................... .............................24 What types of housing are needed? ............................................................... .............................24 How much housing is needed? ...................................................................... .............................25 ElderlyPopulation ............................................................................................ .............................26 2 2014 -2019 City of Ukiah Updated General Plan Housing Element Where can new housing be located? ........................................... .............................27 LargeHouseholds ............................................................................................ .............................27 What types of housing does Ukiah have? ..................................... .............................29 What is the vacancy rate by tenure? ............................................ .............................30 Is there enough suitable land to meet the regional housing need? .................. .............................30 Are there constraints to new housing development? ....................................... .............................31 Can certain constraints be overcome? ............................................................ .............................34 Landuse controls .......................................................................................... .............................38 Militarycompatibility ...................................................................................... .............................46 Crime prevention through environmental design ............................................ .............................47 Safety and high density housing management .............................................. .............................49 Are there any at -risk units in the City? ........................................................... .............................49 Greenhouse gas emissions and global warming .............................................. .............................50 Opportunities for energy and water conservation ......................................... ............................... 51 Housing Goals and Policies: What do we want to happen? Implementation Programs: How do we get there? Tracking Progress: How will success be measured? ...................................... .............................54 Five -year quantified objectives ...................................................................... .............................67 AnnualReporting .......................................................................................... .............................67 Consistency with other General Plan Elements ............................................... .............................69 3 2014 -2019 City of Ukiah Updated General Plan Housing Element List of Tables: Table 1: Population 2004 - 2013 ............................................. ............................... Table 2: Community Characteristics ..................................... ............................... Table 3: Average Rental Costs ............................................ ............................... Table 4: Median Home Prices — June 2008 through June 2013 .......................... Table 5: Ukiah Households Overpayment by Tenure ........ ............................... Table 6: Housing Production ............................................... ............................... Table 7: Public Outreach ...................................................... ............................... Table 8: Female Heads of Household .................................. ............................... Table 9: Overcrowding by Tenure ........................................ ............................... Table 10: Persons with Disabilities ........................................ ............................... Table 11: Senior Households ................................................. ............................... Table 12: Large Family Households ...................................... ............................... Table 13: Housing units by Type ........................................... ............................... Table 14: Housing Vacancy ................................................... ............................... Table 15: 2013 Mendocino Council of Governments Regional Housing Needs.... Table 16: 2013 Housing Production ....................................... ............................... Table 17: Vacant and Underutilized Land ............................. ............................... Table 18: Redevelopment Sites ............................................ ............................... Table19: Constraints ............................................................ ............................... Table 20: Airport Master Plan Requirements ........................ ............................... Table 21: Zoning Standards ................................................... ............................... Table 22: Planning Permit Fees ............................................. ............................... Table 23: Development Review Process ............................... ............................... Table 24: Multi - Family Projects on the Market in 2013 ......... ............................... Table 25: 2009 -2014 and 2014 -2019 Housing Goals Comparison ....................... Appendix A: Implementation Program Table: What, Who, How Much, and When ? ......................71 Appendix B: Vacant and Underutilized Land .................................................. .............................84 Appendix C: Review of the 2009 -2014 Housing Element: ........................................................... 95 AppendixD: Zoning Matrix ........................................... ............................... ............................107 4 2014 -2019 City of Ukiah Updated General Plan Housing Element [fit - Housing Element 2014 -2019 Ukiah General Plan Housing Element Update Background Every California city and county is required to include a housing strategy in its general plan that establishes housing goals, policies, and programs that respond to the community's housing conditions and needs. The City of Ukiah adopted its last updated Housing Element in 2011. The California Department of Housing and Community Development found the Element to be in substantial conformance with State law later that same year. This Housing Element updates that document, discusses who we are as a community, what the City has accomplished in the past in regard to housing, what the key issues are for the next five years, and how the City intends to respond to those issues and address the housing needs of the community. The primary housing challenge for the City of Ukiah over the next five years is how to meet local housing needs with a slumping economy, municipal structural deficit and the loss of the City Redevelopment Agency that has provided millions of dollars in funding over the past 20 years. The City updated its General Plan Housing Element in 2011 (2009 -2014) and it was certified by the State Department of Housing and Community Development. The City, with limited staff resources and funding has had success implementing the programs contained in the Element. The 2014 -2019 updated Housing Element builds on this success and focuses on what can realistically be achieved in the coming years given anticipated limited Staff and financial resources. What is Required? The Housing Element responds to Ukiah's housing needs by identifying policies and implementing actions for meeting those needs. State law defines the general topics that Ukiah's Housing Element must cover. Specifically, the element must: (1) document housing related conditions and trends; (2) provide an assessment of housing needs; (3) identify resources, opportunities and constraints to meeting those needs; and (4) establish policies, programs and quantified objectives to address housing needs. Overview of State Law Requirements State law establishes requirements for all portions of the General Plan. However, for the 5 2014 -2019 City of Ukiah Updated General Plan Housing Element Housing Element, the State requirements tend to be more specific and extensive than for other elements. The purpose of a Housing Element is described in Government Code §65583. "The housing element shall consist of an identification and analysis of existing and projected housing needs and a statement of goals, policies, quantified objectives, and scheduled programs for the preservation, improvement, and development of housing. The housing element shall identify adequate sites for housing, including rental housing, factory -built housing, and mobilehomes, and shall make adequate provision for the existing and projected needs of all economic segments of the community. " While jurisdictions must review and revise all elements of their General Plan on a regular basis to ensure that they remain up to date, State law requires that Housing Elements be reviewed and updated at least every five years. The process of updating Housing Elements is to be initiated by the State through the regional housing needs process, as described later in this document. The regional housing needs process was recently conducted in 2008. State law is also quite specific in terms of what the Housing Element must contain: 1. "An assessment of housing needs and an inventory of resources and constraints relevant to meeting these needs ..." 2. "A statement of the community's goals, quantified objectives, and policies relative to the maintenance, preservation, improvement, and development of housing ..." "A program which sets forth a five -year schedule of actions the local government is undertaking or intends to undertake to implement the policies and achieve the goals and objectives of the housing element through the administration of land use and development controls, provision of regulatory incentives, and the utilization of appropriate federal and state financing and subsidy programs when available ..." 4. The Housing Element must: (1) identify adequate sites with appropriate zoning densities and infrastructure to meet the community's need for housing (including its need for very low, low and moderate income households); and (2) address, and where appropriate and legally possible, remove governmental constraints to housing development. 5. An assessment of homeless needs and the opportunity for the creation of emergency shelters and transitional /supportive housing. The opportunity must encourage these facilities while providing flexibility for existing local strategies and cooperative efforts. 6. An evaluation of Military Compatibility and whether or not the City of Ukiah meets one of the three criteria that require measures to ensure compatibility. This updated General Plan Housing Element contains these required ingredients, but begins with who we are as a community, what we've accomplished in terms of housing, and what our guiding principles are. 6 2014 -2019 City of Ukiah Updated General Plan Housing Element Who Are We? Ukiah is a diverse community with a variety of cultural influences. There is a significant senior population and a growing Hispanic population. There is also a significant homeless population with an increase in homeless persons unwilling to utilize the local shelter facility and other services. Even so, the local Plowshares Peace and Justice Center dining hall served 60.678 meals to those in need in 2012. There is also a dedicated number of people working in the public and social service fields who are committed to creating opportunity for and developing affordable shelter. While local, State and Federal funding has decreased for affordable housing projects, the City of Ukiah has explored new ways to provide assistance. The City has also modified its zoning code to provide more opportunity for affordable housing, and purposefully maintained low fees for planning permits for affordable housing projects. Interestingly, according to the State Department of Finance Demographic Unit, the City's population declined between 2004 and 2008. Overall, the population has decreased 187 people since the 2004 Housing Element was adopted and certified. Table 1— Population 2004 -2013 Year Population Population Growth 2009 15,711 2.6% 2010 16,075 364 2011 15,926 Minus 149 2012 16,030 104 2013 16,065 35 An odd fluctuation over the past several years - 139 more people in 2013 than in 2011 when the last Housing Element was prepared and certified, but still less than in 2010 Source: State Department of Finance (www.dof.ca.aov) Table 2 — Community Characteristics City Area Size 4.2 square miles Vacant/ Underutilized Land 105 acres Vacant Residential Units ( %) 2.6% Occupied Housing Units 94.9% Persons Per Household 2.49 (2010) Median Age 35.9 Sex Percentages Females = 51.9% (8,336) Males = 48.1% (7,739) Median Income $43,432 (2011) $37,772 (2009) $39,357 (2008) 2014 -2019 City of Ukiah Updated General Plan Housing Element Senior Citizens (over age 65) 2331 (14.5 %) (2010) Children Under 5 Years Old 1173 (7.3 %) (2010) Median Age 35.9 Years Individuals Below Poverty Level 17.8% (2012) (18.3% in 2011) Total Housing Units 6,488 (2010) Owner- Occupied Housing Units 2,673 (43.4 %) Renter - Occupied Housing Units 3,485 (56.6 %) Median Single Family Home Rental $921 (2013) $976 (2011) Median Home Sales Price $306,800,000 (Dec, 2014) Extremely Low Income Households 941 - Approximately 17% (year 2011) (20% in 2000) Mobile Homes 439 Mobile Home Tenants Significant number of single women over the age of 65 with an average annual income of less than $12,000. Homeless Shelter Daily Average Approximately 64 people Homeless Demographic (2011) Majority: Male; 41 -50 years old; Caucasian; No family /partner; No children; 1 -2 years homeless Fastest growing population: Male 51 -60 years old. 61.4% of survey respondents had children under 18 years old living homeless with them. Free Meals Served at Plowshares 36,071 (1,818 children) in 2012 People who Speak a Language Other Than 2,699 (19.2 %) English at Home Average Household Size 2.48 people (2.47 in 2009) Those in the Labor Force 6,522 in 2011 (7,124 in 2009) Largest Employers Ukiah Valley Medical Center, MC Social Services Female Heads of Household 15.8% (as a percentage of total population) (14.3% in 2004) Unemployment Rate Since 2005 the unemployment rate in Ukiah has ranged from 4.1% in October 2006 to 12.6% in March 2010, to 9.3% in 2012. The current unemployment rate for Ukiah is 7.4% in June 2013. Mendocino County: 7.9% (July, 2013) California: 9.3% (July, 2013) Ethnic Percentages White = 62.9% Hispanic = 27.7% Indian = 2.7% Asian = 2.5% Black = 1.0% Source: State Dept of Finance; MC Economic /Demographic Profile, CED Chico; MC WIB Economic Scorecard; www.city- data.com *NOTE: A person with disabilities is someone who has a physical or mental impairment that limits a major life activity; has a record of such impairment; or is regarded as having such an impairment. People 2014 -2019 City of Ukiah Updated General Plan Housing Element in recovery for substance abuse are also protected by fair housing laws; however, current users of illegal controlled substances are not protected by fair housing laws unless they have a separate disability (Federal Fair Housing Amendments Act, 1988). Table 3 — Average Rental Costs Housing Type 2004 2009 2013 3/2 Single Family Home $1,280 $1,370 $1,163 Studio Apartment $630 $700 $700 2- Bedroom Apartment $730 $810 $815 2- Bedroom Townhouse $840 $910 $900 Source: Ukiah Daily Journal Rental costs for single family homes have decreased and rental costs for and studio apartments, 2- bedroom apartments and 2- bedroom townhomes have remained the same since 2009. 2013 Table 4 — Median Home Prices — June 2008 through June Home Sales in Ukiah, CA Count Price 350 $350,000 $300,000 $250,000 Count of $200,000 Home Sales per Quarter $150,000 -$100,000 NEENEM $501000 Median Price $0 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 2008 2009 2010 2011 2012 2013 (Source: www.city- data.com) rd The median home price is have increased slightly from approximately $240,000 to $250,000 since 2011. In June of 2009, there were 148 foreclosure homes for sale on the Ukiah market. In September of 2013, there were between 36 and 53 foreclosure homes in the City limits. 9 2014 -2019 City of Ukiah Updated General Plan Housing Element Overpayment: U.S. Census data reveals that 1,909 of 6,523 (29 ) lower income households used more than 30% of their income for housing costs. This reflects the slow growth and development in the City and region in terms of new housing stock, and the relatively high monthly cost for rental units. Table 4 Ukiah Households Overpayment by Tenure *U.S. Census Data 2010 Implementing Tasks are included in this Housing Element to address the overpayment issue. These include limiting the conversion of rental units to condominiums, limiting the conversion of single family homes to professional offices, pursuit of the consideration of an inclusionary housing ordinance, supporting applications for affordable rental housing financing, amending the zoning code to allow single room occupancy developments by right, permitting small lot subdivisions, and working closer with affordable housing advocates and developers to facilitate affordable rental housing. What Have we Accomplished in the Past? Since 1990, 169 single family residential units and 349 multiple family units have been constructed in the City for a total of 518 residential housing units. The relatively low numbers over the past five years are a result of the lack of vacant land, a lack of unconstrained land, increased land prices, and a slumping economy. The majority of new residential units over the past ten years have been affordable and market rate apartments, sweat - equity affordable units, and special needs housing. Even still, shortages remain for these types of housing. The major affordable housing accomplishments the City has achieved include: • The contribution of over 4- millon dollars of Redevelopment Agency Housing funds to affordable housing projects since 1991. • Established and maintained lower planning permit fees for affordable housing projects. 10 2014 -2019 City of Ukiah Updated General Plan Housing Element Renters Owners Totals Number Percentage Number Percentage Total Households Percentage Extremely Low 769 91% 172 69% 641 87% Very -Low 287 37% 287 37% 638 55% Low Income 618 67% 515 41% 630 55% Moderate 647 29% 440 63% 472 43% *U.S. Census Data 2010 Implementing Tasks are included in this Housing Element to address the overpayment issue. These include limiting the conversion of rental units to condominiums, limiting the conversion of single family homes to professional offices, pursuit of the consideration of an inclusionary housing ordinance, supporting applications for affordable rental housing financing, amending the zoning code to allow single room occupancy developments by right, permitting small lot subdivisions, and working closer with affordable housing advocates and developers to facilitate affordable rental housing. What Have we Accomplished in the Past? Since 1990, 169 single family residential units and 349 multiple family units have been constructed in the City for a total of 518 residential housing units. The relatively low numbers over the past five years are a result of the lack of vacant land, a lack of unconstrained land, increased land prices, and a slumping economy. The majority of new residential units over the past ten years have been affordable and market rate apartments, sweat - equity affordable units, and special needs housing. Even still, shortages remain for these types of housing. The major affordable housing accomplishments the City has achieved include: • The contribution of over 4- millon dollars of Redevelopment Agency Housing funds to affordable housing projects since 1991. • Established and maintained lower planning permit fees for affordable housing projects. 10 2014 -2019 City of Ukiah Updated General Plan Housing Element • Modified the commercial zoning district regulations to permit affordable and high density housing in all commercial zones. • Modified the Planned Development zoning regulations to provide a tool for affordable housing projects to achieve maximum densities and receive relief from development standards. • Modified the zoning code to establish density bonuses for affordable housing projects. • Modified the zoning code to establish reasonable accommodation requirement for persons with disabilities. • Encouraged the maximum possible densities in affordable housing projects and granting density bonuses. • Sponsored HOME grants for affordable housing projects. • Utilized CDBG funds for a variety of affordable housing related projects. • Ongoing Staffing of the RDA Low and Moderate Income Housing Advisory Committee. • Completed a Housing Conditions Survey in 2008 and secured a HOME grant for residential rehabilitation projects in 2009/2010. • Approved and helped fund the permanent Buddy Eller Homeless Shelter Facility. • Approved and help fund an important transitional housing project on the Buddy Eller Homeless Shelter site. • Purchased properties on Cleveland Lane and Main Street for low and moderate income housing opportunities. • Entered into an agreement with senior affordable housing developers to conduct due diligence regarding a senior affordable housing development on Cleveland Lane. • Maintained a positive working relationship with affordable housing advocates. • Secured an $800,000 HOME grant in 2008 for housing rehabilitation and first time home buyer assistance. Completed six (6) first time home buyers loans during 2008 -2010. • Promoted and approved a number of infill high density affordable (extremely low, very low, and low income) housing projects, including the Summer Creek Village Apartments, Clara Court Apartments, Mulberry Street sweat equity single family homes, Cleveland Lane sweat equity single family homes, Main Street Village mixed use project, and others. 2014 -2019 City of Ukiah Updated General Plan Housing Element The Summer Creek Village affordable Apartments were financed in part with a City sponsored $1 million HOME grant. The facility has 64 units with a large number of three and four - bedroom family units. It has a swimming pool, barbeque and picnic areas, basketball court, computer room, exercise facility, lounge, and spacious grounds. 11 of the units are reserved for extremely low income residents. The remaining units are reserved for very low and low income residents. The Clara Court affordable apartment project was financed in part with City Redevelopment 20% set -a -side funds and is comprised of 32 units available to extremely low, very low, and low income residents. It is ideally situated on a major transportation corridor and bus route in close proximity to retail shopping, the Ukiah Valley Medical Center, and other services. Ground breaking is expected in 2010. In October, 2010, the City deferred the $413,284 water, wastewater, and electrical connection fees when it issued the building permit for the Clara Court project. These fees are now required prior to the final inspection and grant of occupancy. • Completed a survey of mobile home park tenants to determine demographics, issues, and needs. • Adopted a Mobile Home Park Rent Stabilization Ordinance — October 2010 • Secured a $50,000 HOME grant to assist four participants in the first time homebuyer program. • Secured a $1 million dollar CDBG grant for 1) low income residents to participate in the City's sewer lateral testing and repair program; and 2) Major repairs and upgrades for an existing RCHDC affordable housing project. • Entered into a negotiation agreement with a senior affordable housing developer to facilitate an affordable senior housing apartment complex on City-owned property. • Completed administering a HOME grant for first time home buyer assistance program. Four participants secured loan funding that enabled them to become home buyers in the community. The four loans /grants totaled $302,300. • 2009 -2014 Housing Production: Housing production in the City and surrounding Ukiah Valley has been sluggish for many years. Due to the significant economic decline beginning in 2008, the lack of housing production has slowed even further and new units within the City limits were essentially non - existent. o The City is currently in negotiations with PEP Housing for the donation of the 1.4 acre site owned by the City. PEP is interested in constructing 42 low and very income senior units. 12 2014 -2019 City of Ukiah Updated General Plan Housing Element Table 6 Housing Production Income Level 2009 2010 2011 2012 2013 2014 Total 0 22 0 0 0 0 22 Very Low 0 0 0 0 0 0 0 Low 0 0 0 0 0 0 0 Moderate 0 0 0 0 0 0 0 Above Moderate Note: Units serving extremely low- income households are included in the "very low" category What are we currently working on? Even with reduced Staff and limited resources, the City is currently engaged in a number of affordable housing projects. HOME Grant: In 2013, the City, with the assistance of the Community Development Commission of Mendocino County, completed administering a CDBG grant for first time home buyer assistance program. Four participants secured loan funding that enabled them to become home buyers in the community. The four loans /grants totaled $302,300. The City is currently seeking an additional grant to continue the program in 2014. Downtown Zoning Code: The City adopted and is implementing a new Downtown Zoning Code (Form Based Code), which provides new opportunities for medium and high density residential development in and near the historic downtown. Incentives are being discussed for projects involving affordable housing that may include density bonuses, relaxation of parking requirements, and fast -track permit processing. City -Owned Property: The City is working with an affordable housing developer on an affordable senior housing project to be located on City -owned property (to be sold to developers) near the urban core of the City near medical services, shopping, transit, etc. The City is also in preliminary discussions with another interested housing partner regarding second City-owned property in close proximity to the historic downtown core. CDBG Grant: The City recently secured a $1 million dollar CDBG grant for 1) low income residents to participate in the City's residential sewer lateral testing and repair program; and 2) Major repairs and upgrades for an existing RCHDC affordable housing project. Local Housing Development: The City Staff have been working with a local developer on a number of housing projects ranging from a new duplex in the downtown to a 30+ unit apartment complex adjacent to major shopping, offices and the local transit system. Also the City is donating 1.5 acres of infill parcels to PEP Housing for the construction of 42 low income senior units. 13 2014 -2019 City of Ukiah Updated General Plan Housing Element New Approaches: The City is developing new approaches to affordable housing facilitation due to the loss of the Ukiah Redevelopment Agency. What are our Guiding Principles for Housing? The foundations for our guiding principles for housing are to provide housing for all in need and to do so in a way that responds to climate change. 1. Supply affordable housing to the full range of our workforce and all economic segments of our diverse community. 2. Protect the surrounding agricultural lands and avoid urban sprawl. 3. Carefully focus new housing development on vacant, underutilized, and redevelopment infill sites taking care to ensure compatibility and neighbourhood preservation. 4. Increase energy efficiency in our homes and promote green, sustainable building and careful infill development to reduce greenhouse gas emissions and the City's carbon footprint. These steps will decrease our contribution to global warming and will reduce energy costs to renters and owners. Do We Have a New Housing Strategy? There were mixed results with implementing the 2009 -2014 Housing Element. A lack of resources, the loss of the Ukiah Redevelopment Agency, and competing community driven priorities precluded full implementation success. These constraints and limiting factors are expected to remain to some degree so the updated Housing Element takes these factors into account. It is acknowledged that the regional fair share of housing units was dramatically reduced for Mendocino County and consequently for the City of Ukiah to account for the slumped economy, lack of population growth and historically low housing production numbers. This more realistic approach to defining the regional need creates a better chance for success. The strategy involves creating more opportunity for small infill housing in the urban core areas near transportation and other services, and where infrastructure is available to serve the units. The primary program to implement this strategy is to further reduce regulatory constraints for this type of development. The types of housing to be encouraged and targeted will be primarily for extremely low, very low, and low income households with an emphasis on rental units, smaller for -sale housing units, special needs housing, affordable student housing, and affordable senior housing. Above moderate income housing, while not the primary need, is still recognized as a need in the community. There will be continued assistance to homeless service providers as resources allow, and a zoning code amendment to allow homeless shelters in the C -2 (Heavy Commercial) zoning district. The strategy also calls for the same inclusionary housing ordinance called for in the adopted 2009 Housing Element, possible housing impact fees, and zoning code modifications to provide opportunities for farm worker housing. The overall strategy also involves developing or increasing existing incentives for energy efficient, and green and sustainable housing projects. Also to preserve existing housing, 14 2014 -2019 City of Ukiah Updated General Plan Housing Element promote more rental housing, and develop a housing rehabilitation program for extremely low, very low, and low income property owners that would be focused on improving energy efficiency in existing homes. Finally, the new strategy includes working with the Ukiah Police Department and local apartment housing managers to develop strategies for increasing safety in their facilities through improved and consistent management practices. Copies of the Housing Element were provided to the sewer and water providers in accordance with Government Code section 65589.7. Implementing programs are included to fulfil this overall strategy. Community Participation The elimination of the Ukiah Redevelopment Agency dissolved the RDA Low and Moderate Income Housing Advisory Committee, whose charge was to seek applications and distribute the RDA 20% set -a -side funds. The Committee had broad representation and participated in the General Plan Housing Element update process over the years. The loss of this Committee, coupled with the struggling economy, reduction of available outside funding, non - profit lay -offs, etc., has negatively impacted the energy and enthusiasm for participating in the 2014 -2019 Housing Element update process. The public outreach campaign for the 2014 -2019 Housing Element update project consisted of a public workshop conducted at City Hall, working with Northern California Legal Services, direct phone calls to and interviews with community stakeholders, letters to interested parties, public notice of the project sent to the local newspaper and broadcast via fax to all local media sources, and the posting of flyers in key locations throughout the City. The community stakeholders included affordable housing developers, real estate professionals, architects and engineers, social service providers, leadership groups representing minority populations, health industry professionals, and local government officials. The responses are summarized below: Table 7 Public Outreach Primary Suggestions from the Public Response Outreach Program Discuss how the loss of the Redevelopment The draft document includes such a discussion Agency has affected the ability for the community to construct affordable housing Add a discussion of public safety in regard to high The draft document includes such a discussion density apartment complexes and the need to focus on strong management Consider suggesting that a public safety impact fee Added to the list of programs 15 2014 -2019 City of Ukiah Updated General Plan Housing Element on commercial and large scale residential development be established. Update the discussion /analysis of the homeless The discussion of the homeless population has population. Include the rising number of mentally ill been updated homeless individuals that do not want housing. Update the data base of vacant, underutilized, and The data base and map have been updated "re- developable" properties Document the lack of housing starts in the area The draft document includes such a discussion over the past several years and the need to provide incentives to jumpstart the housing construction industry Continue to emphasize the rising senior citizen The draft document includes such a discussion population and the need for very low priced housing Continue to suggest that a program be included The draft document continues to include such a calling for an affordable housing impact fee. program Continue to emphasize the need for community The draft document continues to include such a stakeholders to routinely communicate and work program together. Who Needs Housing in Ukiah? Discussions with affordable housing providers and social service organizations, as well as the review of statistical data reveals that the primary housing needs in the City of Ukiah are unchanged from those identified in the 2009 -2014 Housing Element: • Lower Income Households. Extremely low, very low, low and moderate income households are in need of housing in the City of Ukiah. There is an overcrowding problem and an increase in makeshift unsafe and unhealthy housing accommodations. • Young Adults. Rental housing for students and both rental and first -time home buying opportunities for young adults. • Persons with Special Needs. People living with disabilities who require specific design or service considerations, such as full wheelchair - accessible apartments; people in group homes with semi - independent living; the homeless; people in need of mental 16 2014 -2019 City of Ukiah Updated General Plan Housing Element health care; farm workers; and people with severe illnesses. All of these groups are represented in the City of Ukiah. • Local Service Workers. The increase in service oriented jobs and the increase in housing prices and rental costs have led to an increased need for housing affordable to local service workers. • The Senior Population. Seniors with extremely low, very low and low incomes, and others who may desire to scale down and sell their homes for smaller housing units closer to services. • Female Heads of Households. Single women with children who head their households. • Upper Income Households. Higher level wage earners seeking upper end detached single family residences. What services are provided to the homeless and what are their special needs? In 2007 Mendocino County prepared a Continuum of Care Plan that found that local homeless individuals and families had a wide range of needs, including emergency shelter, transitional housing, and permanent supportive housing. Emergency shelters provide immediate short -term housing typically limited to less than six months. Transitional housing provides housing between six months and two years, and typically includes specialized treatment for alcohol and drug abuse, intensive case management, mental health treatment, life skills and employment training, etc. Permanent supportive housing offers a stable residential environment with mental health counseling, job training, among other services. Homeless populations are often transient rendering city /county jurisdiction lines meaningless. According to the Continuum of Care Plan, there are approximately 1,400 homeless people in Mendocino County at any given time. In 2009, another count was taken by the Mendocino County Social Services Department, which revealed a total homeless population of 1,206 persons. While it is impossible to determine is how many homeless people are in the City of Ukiah at any given time because the population is very transient. However, it is safe to assume that the number is significant because the majority of services for the homeless population are located within City limits. An updated homeless persons survey was conducted by the Mendocino County Department of Social Services in 2011 and found the following: • The highest percentage of homeless persons are Caucasian men between the ages of 31 and 50. • The number of homeless military veterans has increased by approximately 2% since 2009. 17 2014 -2019 City of Ukiah Updated General Plan Housing Element • The number of homeless persons with physical and mental illnesses has increased 15% (physical) and 8% (mental) since 2009. • The number of homeless persons experiencing chronic health issues has increased 11% since 2009. • The majority of homeless persons continue to live outdoors. • Long -term homelessness (6 months to 10 years) has increased since 2009. • The main reasons for homelessness are no job /no money, can't pay the rent, no transportation, and alcohol /drug addiction. The Buddy Eller Center — Permanent Homeless Shelter Facility The Buddy Eller Center Permanent Homeless Shelter Facility (shelter, meals, showers) located at 201 Brush Street opened in 2004 after the City facilitated approval of a series of winter homeless shelters. The capacity of the Center is 24 individuals and 40 persons in families with children for a total of 64. At times the capacity is exceeded, which requires special management measures. The facility is operated and managed with a high level of professionalism and success by the Ford Street Project, and it remains a crucial community facility. In April, 2014, the Buddy Eller Center leadership announced that due to a loss of Federal funding in March 2013, the Center must close in July 2014. Significant local donations since March of 2013 have kept the shelter open, but it was not enough to avoid an unsustainable $62,500 budget shortfall for the fiscal year. The local Homeless Services Planning Group is meeting regularly to develop a plan for moving forward. Initial thoughts include opening a smaller shelter at the Ford Street Project facility that would focus on homeless families, as well as offer support designed to promote improved self- sufficiency. The Ford Street Proiect Transitional Housing Facilities Transitional housing, as defined by H.U.D., is from six months to two years, and it is meant to be a housing bridge between shelter and permanent housing. During one's stay in transitional housing, tenants are case managed and provided services designed to increase tenant skills toward the self - sufficiency required for successful independent living. The Ford Street Project provides transitional housing for homeless single adults and to homeless families with children. Some of these units are in 'scattered sites" in Ukiah: • 748 Waugh Lane - Six two - bedroom units for homeless individuals and families. This housing cluster has been successfully housing the homeless since 1988. Since these units are "off site," a residential manager occupies one of the apartments. Services and case management are provided. 18 2014 -2019 City of Ukiah Updated General Plan Housing Element "Progress House" at 200 Ford Street - This facility is located across the street from Ford Street's main campus and houses homeless single males who have completed an aftercare program. Abstinence from alcohol and drugs is the goal for all these houses and apartment units. "Unity Village" at 133 and 135 Ford Street - This facility is located behind Ford Street Project and provides transitional housing for Ford Street program clients. "T.O.T.I.L." (Transitional Opportunity Towards Independent Living) — The site is located adjacent to the Buddy Eller permanent homeless shelter has been approved for construction. The Ford Street Project Supportive Housing Program Since 1996, the Ford Street Project has received funding from HUD's Supportive Housing Program (SHP) through the department of Health and Human Services of Mendocino County to provide housing and services for homeless families and homeless individuals with disabilities in Mendocino County. This funding is used in a variety of ways. Currently it is used to fund transitional housing units. In addition, SHP funds are utilized to provide case management and drug /alcohol counseling to homeless clients. The SHP has been instrumental in Ford Street's work with the homeless, not only in creating more housing and service options for this population but in promoting intensive collaboration on behalf of the homeless among a number of concerned agencies throughout the county. The Ford Street Project Garden Court Apartments A 10 -unit apartment complex (formerly "The Garden Court Motel') for homeless, low- income adults, generally with psychiatric disabilities. Housing is °permanent ", meaning that there is no target date for residents to move out to other housing. A resident manager is on the premises. There are 6 one - bedroom apartments and 3 two - bedroom apartments. Rents are based on criteria established by the State HOME Program and are pegged to resident income as determined at intake. Applications are available at the Manager's Unit at 1175 South State Street, Ford Street Project's Main Office at 139 Ford Street or through the Department of Mental Health Housing Coordinator. Needs of the Homeless The homeless population and homeless services providers need continued support from the City of Ukiah to address issues and problems. The City should support the local Homeless Services Planning Group and its members, and other active groups and organizations when practical to assist in their efforts to provide shelter, clothing, food, counselling, and life's essentials to the homeless population. According to homeless population support advocates, the primary needs of the homeless population are: 19 2014 -2019 City of Ukiah Updated General Plan Housing Element • A well- defined and clearer path from shelter to permanent housing, with clear goals and client attainments for each housing stage. • An effective day shelter program which can actually train homeless persons and prepare them for full independent living, including job training that emphasizes specific skills for various kinds of jobs, how to be an effective tenant, developing parenting skills, learning to take instructions from authorities, developing communication skills, etc. Additional homeless facilities given the fact that the majority of the Mendocino County homeless population congregates in the Ukiah area to utilize available services, and the existing permanent shelter only has 64 beds. Some have argued that the current permanent shelter has too many rules for a number of the chronically homeless who can't stop drinking, using drugs, etc., but operating and managing an "open" facility with no rules that would allow for virtually any sort of behavior may not be practical or reasonable. However, because of the high number of homeless persons and the low number of available homeless facility beds, opportunity for an additional facility or facilities has been identified as a local need that must be addressed in the next planning period. Where can homeless facilities be located? The Ukiah Zoning Code currently permits Homeless facilities to be proposed and approved in the following zoning districts with Planning Commission approval of a Use Permit: CN (Neighborhood Commercial); C -1 (General Commercial); C -2 (Heavy Commercial /Light Industrial); PF (Public Facilities); M (Manufacturing); R -1 (Single - Family Residential); R -2 (Medium Density Residential) and R -3 (High Density Residential). There is no location in the City where a homeless facility can locate without the approval of a Use Permit. However, an Implementation Task /Program is included in this Housing Element to allow homeless facilities in the Manufacturing (M) zoning district without the requirement for a Use Permit. There are approximately 22 vacant and underutilized acres and 3 prime redevelopable acres in the C -2 zone that could accommodate a second homeless facility in the City. These prime sites are situated in close proximity to transit routes, social service providers, medical facilities, and commercial services. The need for an additional homeless shelter has not been identified as a high priority in the community. Moreover, the cost and lack of available resources are overwhelming. Regardless, the task of amending the zoning code to allow homeless shelters in the Manufacturing (M) zoning district without a Use Permit is carried over into the 2014 -2019 Housing Element. What can the City do to assist the homeless over the next five years? There are two primary ways the City can assist the homeless over the next five years. First, it can continue to provide support and possible funding to homeless services providers with a focus on helping to define the path from shelter to permanent housing, and helping to establish 20 2014 -2019 City of Ukiah Updated General Plan Housing Element an effective life -skill building day shelter program. Second, the City shall examine its zoning districts and consider making homeless facilities an allowed use rather than requiring discretionary review. Is farm worker housing needed in the City of Ukiah? Ukiah is located in the most urbanized portion of Mendocino County paralleling the Highway 101 corridor. There are no working farms within the City limits, but there are working orchards and vineyards adjacent to the City, particularly to the east along the Russian River. The Assessment of the Demand for Farm Worker Housing and Transportation in Mendocino County prepared in 2008 by the California Institute for Rural Studies found that in 2006, there were 4,163 farm workers in Mendocino County. Of those, 1,416 worked in Mendocino County for seven months or more, 673 worked in Mendocino County for 3 to 6 months, and 2,074 worked in Mendocino County for less than 3 months. The Assessment found that the majority of farm workers Countywide live in single family residences, rent individual rooms in single family residences, live in labor camps, apartments or trailers. The Assessment found that 47% of the farm workers or approximately 1,957 live in the Ukiah Valley. Based on the findings in the Assessment, it is concluded that the majority of farm workers who live within the City limits live in single family homes, apartments, or mobile homes /trailers. State Public Health and Safety Code Section 17021.5 requires employee housing with accommodations six or fewer employees to be allowed by right and treated as a single family residence rather than a dormitory, boarding house, hotel or other similar term implying that the employee housing is a business run for profit. The City zoning ordinance allows single family residences by right in the R -1 (Single Family Residential) zoning district. It also does not limit the number of persons living in a residence, or preclude a group of employees, students, or other non - related persons from occupying the residence. In both the R -2 (Medium Density Residential) and R -3 (High Density Residential) zoning districts, single family dwellings, duplexes, condominiums, apartment houses, and room and board residences are allowed by right without the requirement for a use permit. The City zoning ordinance also contains an Agriculture Exclusive (A -E) zoning district. While no land within the City is zoned A -E, the regulations allow by -right "one family dwellings, trailers and accessory buildings, and farm buildings of all kinds, including labor camps when located upon farms and occupied or used by the owner, farm tenant, or other persons employed thereon or the non - paying guests thereof." Nothing in the statutes limits the number of dwelling units or how many persons can occupy the units. It is concluded that the current zoning standards comply with the requirements of State Public Health and Safety Code Section 17021.5, and no new program involving code amendments is required. 21 2014 -2019 City of Ukiah Updated General Plan Housing Element Is transitional and supportive housing needed? Supportive housing is generally defined as permanent, affordable housing with on -site services that help residents transition into stable, more productive lives. Services may include childcare, after - school tutoring, career counseling, etc. Most transitional housing includes a supportive services component. The City regulates supportive housing as a residential use, provided supportive services are subordinate to the residential use. There are a number of existing transitional and supportive housing facilities in the City of Ukiah, some of which are described above. The City zoning ordinance defines these types of facilities as "Community Care Facilities," and allows them for up to six persons in all residential zoning districts and in the C -1 (Community Commercial) zoning district without a use permit. Larger facilities housing between 7 and 12 persons are permitted in these zoning districts with a use permit. "Community Care Facility" is defined in the zoning ordinance as being "consistent with the definition contained in Section 1502(a) of the State Public Health and Safety Code." Section 1502(a) of the PHSC includes 12 different types of community care facilities including "transitional shelter care facility" and "transitional housing placement facility." Currently, if a transitional or supportive housing use does not involve medical treatment or other formal services, and it is simply a residential living use, it is treated as a single family dwelling, duplex, or apartment complex identical to other single family dwellings, duplexes, or apartment complexes. However, this may not be completely consistent with Senate Bill 2, which states that all transitional and supportive housing constitutes residential uses. Accordingly, a program has been added to amend the zoning code to be consistent with Senate Bill 2. Is there a high number of female heads of households in Ukiah? The 2010 census revealed that there were 866 female heads of households in the City, down from 944 in 2000. Of the 866, 63% or 547 were living under the poverty level. Table 8 - Female Heads of Household 22 2014 -2019 City of Ukiah Updated General Plan Housing Element Community Female Heads of Household / percentage of total population Mendocino County (unincorporated) 2268(3.8%) Ukiah 866(5.4%) Willits 309(6.3%) Fort Bragg 437(6.0%) Many female heads of household have children under the age of 18. These households generally require affordable housing, since their incomes are often less compared to two - parent households. Housing for female heads of household is a high priority for the City of Ukiah. Is there a high number of extremely low income households in Ukiah? Extremely low- income is defined as households with income less than 30 percent of area median income. The area median income in the City is $43,432. For extremely low income households, this results in an income of $13,030 or less for a four - person household. For example, most families and individuals receiving public assistance, such as social security insurance (SSI) or disability insurance are considered extremely low- income households. At the same time, a minimum wage worker could be considered an extremely low- income household with an annual income of approximately $17,000 or less. The service worker who makes your sandwich at the local deli and your server at a local coffee shop could be earning $8.00 per hour. These people have jobs that could qualify them as extremely low income households. Existing Extremely Low Income Needs: In 2011, 941 extremely low- income households resided in the City, representing 17% of the total households. This was down from 2000 when there were 1,202 extremely low income households or 20% of the total households. Most extremely low- income households are renters (769) and experience a high incidence of housing problems. For example, many of extremely low- income households faced housing problems (defined as cost burden greater than 30 percent of income and /or overcrowding and /or without complete kitchen or plumbing facilities) and most were in overpayment situations. Projected Extremely Low Income (ELI) Needs: The Comprehensive Housing Affordability (CHAS) data indicates that there are 172 -owner and 769 - renter ELI households in the City of Ukiah. Of the ELI households, 70 percent of owners and 82 percent of renters pay greater than 30 percent of their income on housing costs. To calculate the projected ELI housing needs, the City assumed 50 percent of its 2012 low - income regional housing needs are extremely low- income households. As a result, from the low income need of 11 units, the City has a projected need of 6 units for extremely low- income households. Many extremely low- income households will be seeking rental housing and most likely facing an overpayment, overcrowding or substandard housing condition. Some extremely low- income households could be with mental or other disabilities and special needs. To address the range of needs, the City will employ a detailed housing strategy including promoting a variety of housing types, such as single -room occupancy (SRO) units and small lot subdivisions. 23 2014 -2019 City of Ukiah Updated General Plan Housing Element To address the housing needs of extremely low- income households, the City will undertake two programs during the planning period: 1. Identity and meet with nonprofit builders who specialize in building housing for extremely low- income households. This effort is designed to build a long -term partnership in development, gain access to specialized funding sources, identify the range of local resources and assistance needed to facilitate the development of housing for extremely low- income households, and promote a variety of housing types, including higher density, multifamily supportive, single room occupancy and shared housing. Work in conjunction with other agencies to address the needs of the extremely low income households in the City. At least annually and on an on -going basis contact agencies and developers to facilitate implementing the program. Actions to be considered for inclusion in the program include prioritizing City funding, supporting grant and other applications for funding, and exploring housing types and construction methods to promote housing for ELI citizens. Is there overcrowding in Ukiah? A common method of measuring overcrowding is to compare the number of persons to the number of rooms in the unit. The Census defines an overcrowded household as one that has more than 1.01 persons per room (not including kitchens and bathrooms), while units with more than 1.5 persons per room are considered severely overcrowded. In Ukiah, the data collected from the 2011 American Communities Survey shows that four percent of all occupied units were overcrowded. Table 9 Overcrowding by Tenure Overcrowding by Tenure Occupants Per Room Owner Occupied Renter Occupied 1.00 or less 2 548 41% 4 346 70% 1.01 -1.50 102 1.6% 102 1.6% 1.51 or more 0 0 62 1% Total 102 1.6% 164 2.6 *American Communities Survey 2011 24 2014 -2019 City of Ukiah Updated General Plan Housing Element Are there other types of special needs housing? Persons with disabilities in Ukiah face unique problems in obtaining affordable and adequate housing. This segment of the population, which includes individuals with mental, physical, and developmental disabilities need affordable, conveniently - located housing which, where necessary, has been specially adapted for wheelchair accessibility, along with other physical needs. The living arrangements for persons with disabilities depend on the severity of the disability. Many persons live at home in an independent environment with the help of other family members. To maintain independent living, disabled persons may require assistance. This can include special housing design features for the physically disabled, income support for those who are unable to work, and in -home supportive services for persons with medical conditions. Accessible housing can also be provided via senior housing developments. The majority of persons with disabilities live on an income that is significantly lower than the non - disabled population. Many disabled individuals live on a small fixed income which severely limits their ability to pay for housing. The Task Force on Family Diversity estimates that at least one -third of all persons with disabilities in the United States lives in poverty. Persons with disabilities have the highest rate of unemployment relative to other groups. For most, their only source of income is a small fixed pension afforded by Social Security Disability Insurance (SDI), Social Security Insurance (SSI), or Social Security Old Age and Survivor's Insurance (SSA), which will not adequately cover the cost of rent and living expenses even when shared with a roommate. In addition, persons with disabilities oftentimes experience discrimination in hiring and training. When they find work, it tends to be unstable and at low wages. Description of Need A disability is a physical or mental impairment that substantially limits one or more major life activities. According to the 2000 Census, an estimated 25% of Ukiah residents (3,494 persons) have one or more disabilities. The most pervasive disabilities for the general population are physical and mental disabilities. Physical Disabilities: While there are a number of well- managed affordable housing facilities that are accessible to persons with a physical disability, there is a need for additional accessible units. In 1990 only one percent of the City's housing units were accessible. In order to accommodate the City's population with physical disabilities, there is a need to adapt houses or apartments for wheelchairs and other special requirements. Both federal and State housing laws require certain features of adaptive design for physical accessibility in all multifamily residential buildings with four or more units built for first occupancy starting March 13, 1991. However, numerous dwelling units built before that date are not subject to these accessibility requirements. This, however, does not assist individuals — particularly seniors — who choose to remain in their homes rather than move to assisted living facilities and /or other newly constructed units. 25 2014 -2019 City of Ukiah Updated General Plan Housing Element Mental Disability: According to 2000 Census data, there are a number of persons with a severe mental disability in Ukiah. This includes a large proportion of the homeless which are often thought to have mental disabilities. Persons with mental disabilities are a critically under - served population with respect to housing. Approximately 20 -50 percent of these are capable of living semi - independently in their own supported housing units with assistance in maintaining their apartment, the provision of meals and obtaining transportation, as do other persons with disabilities. While there is a number of well- managed permanent living and day treatment facilities and programs to serve persons with mental disabilities, there remains a need for additional facilities. The 2000 Census recorded the disability status of the civilian non - institutional population of City residents. Approximately 21 percent of residents in the City reported as having a disability. The disability breakdown can be seen in the table below. The largest percentage (26 %) of the disabled population has a physical disability. The second largest populated group is that of employment disability of 22 percent. Table 10 Persons with Disabilities Persons with Disabilities by Type Number Percentage Sensory disability 801 13% Physical disability 1,619 26.4% Mental disability 1,171 19% Self -care disability 654 10.6% Go- outside -home disability 509 8.3% Employment disability 1,364 22% Total Persons with disabilities 6,118 100% Elderly Population An analysis of the needs of elderly or senior households or persons is important for four reasons: 1) many elderly have fixed, limited incomes; 2) many elderly persons are "over - housed" (living alone or with two people in a three or four bedroom house); 3) some elderly have mobility and health problems that can create special housing needs; and 4) recent projections indicate an increase in the elderly population in the planning period, both those currently living in the area City of Ukiah. According to the 2010 Census, there are a total of 1,375 owner - occupied housing units and 665 renter - occupied housing units of which 2,040 are senior households. Table 3 -16 represents householders by tenure and age in the City of Ukiah. 26 2014 -2019 City of Ukiah Updated General Plan Housing Element Table 11 Senior Households Senior Households Owner Renter Total Percent Number Percent Number Percent Number Percent Total 65 and older 876 14% 514 8 1,390 22 Total 64 and under 499 8% 151 2 650 10 TOTAL 1,375 22% 665 10% 2,040 32% Large Households Large families can have special housing needs if they cannot find affordable, large housing units then and living conditions may become overcrowded. The Table below shows the total occupied housing units by the number of persons living within each unit. This information is shown for owner - occupied and rental housing. For owner - occupied units, the highest percentage is for a two - person unit (59%). Approximately twelve percent of the owner - occupied households are occupied by five or more persons. For renter - occupied units, the highest percentage is a two - four - person household (60%). Less than two percent of the renter - occupied units are occupied by five or more persons. Table 12 Larae Familv Households Large Family Households Rental Percent Owner - occupied Percent 2- 4 person household 1,662 60% 1,552 59% 5+ person household 431 2% 322 12% Strategies and Programmatic Responses to Meet Projected Needs Appropriate housing for persons with mental or physical disabilities include very low cost units in large group home settings (near retail services and public transit), supervised apartment settings with on- or off -site support services, outpatient /day treatment programs, and inpatient /day treatment programs, crisis shelters and transitional housing. In 1984, Title 24 of the State Uniform Building Code mandated that all multiple - family residential construction projects containing in excess of S units under construction after September 15, 1985, would conform to specific disabled adaptability /accessibility regulations. In 27 2014 -2019 City of Ukiah Updated General Plan Housing Element 1988, the Federal government enacted the U.S. Fair Housing Amendment Act, also with the intent of increasing the number of rental units being built that would be accessible to handicapped individuals. In July 1993, the State of California issued "California Multifamily Access Requirements" based upon the Act. Unfortunately, the actual increase in the number of handicapped - accessible units available on the current rental market has been small. The City does not require special building codes or onerous project review to construct, improve, or convert housing for persons with disabilities. Both the federal Fair Housing Act and the California Fair Employment and Housing Act impose an affirmative duty on local governments to make reasonable accommodations (i.e., modifications or exceptions) in their zoning and other land -use regulations when such accommodations may be necessary to afford disabled persons an equal opportunity to use and enjoy a dwelling. For example, it may be a reasonable accommodation to allow covered ramps in the setbacks of properties that have already been developed to accommodate residents with mobility impairments. The City allows homeowners to build ramps into single - family dwellings to allow first floor access for physically disabled residents. Such ramps or guardrails are permitted to intrude into the standard setbacks required under zoning, and are subject only to a building permit. This provision eliminates the need to obtain a zoning variance. The City also makes rehabilitation funds available to income qualified households for accessibility improvements. The Housing Rehabilitation Program, funded with a HOME grant has been designed in part to address these needs by providing affordable loans to assist disabled tenants to improve their rental units to meet their physical needs. The housing needs of several other categories of disabled persons, including developmentally disabled persons and the mentally ill are typically not addressed by Title 24 Regulations. The housing needs of persons with these types of disabilities, in addition to basic affordability, range from needing slight modifications of existing units to the need for a variety of supportive housing arrangements. Some of this population can only live successfully in housing which provides a semi - sheltered, semi - independent living state, such as clustered group housing or other group- living quarters; others are capable of living independently if affordable units are available. Group -home living quarters for a variety of specific disabled clientele groups have traditionally been found intermixed within Ukiah's residential neighborhoods. Consistent with State law, group homes with six or fewer residents per facility are allowed by right in all residential zones. Care facilities with seven or more persons are also permitted in all residential districts and several commercial districts, subject to a conditional use permit. What types of housing are needed? • Rental Units. Rental units for larger families, particularly for extremely low, very low and low income households. Small rental and for sale units, such as single room occupancy studios, particularly for seniors, students, low wage earners, female heads of household, and farm workers. 28 2014 -2019 City of Ukiah Updated General Plan Housing Element • Smaller For -Sale Housing. Smaller attached and detached for -sale units affordable to low and moderate income households, and first -time homebuyers. Also, small lot subdivisions. In addition, the preservation of mobile home parks as a contributor to the local affordable housing stock has become significantly important. • Special Needs Housing. Special needs housing and housing with service components. This includes housing for persons with physical and mental impairments, and /or other special needs, as well as farm worker housing that may be seasonal. • Student Housing. Rental housing for Mendocino College students has been a priority for the College and is a priority for the City. This could include dormitory style housing with living units and a communal kitchen /ding facility. • Senior Housing. Affordable housing demand for the Senior citizen population has increased and is expected to continue growing in the future. In particular, housing units for those seniors in the Extremely Low income category. • Above Moderate Income Units. Detached for -sale units, rental apartments, and for - sale and rental condominiums available to higher income households. What types of housing does Ukiah have? Table 13 provides a breakdown of the total housing units by type of structure for 2000 and 2008. In 2013, it was estimated that there were 6,523 housing units in the City. As indicated, the majority of the units (55 %) in Ukiah are single - family units. The variety of housing types in Ukiah fairly diverse. Table 13 Housing Units by Type Housing Units by Type* Number Percent Single Family Detached 3,596 55% Single Family Attached 412 6% Two to Four Attached 839 13% Five plus Attached 1,237 19% Mobile Home 439 7% 29 2014 -2019 City of Ukiah Updated General Plan Housing Element TOTAL: 6,523 100% *California Department of Finance 2010 What is the vacancy rate by tenure? The Department of Finance reported 330 vacant units, which is five percent of the total housing units in the City. Table 14 Housing Vacancy *Housing Stock by type of Vacancy Extremely Number Percent For Rent 136 2 Rented not occupied 7 .01 For sale only 73 1.1 Sold not occupied 13 .1 Seasonal Use Only 25 .3 All other vacant 76 1.1 TOTAL: 330 5.0 *California Department of Finance 2010 How much housing is needed? MCOG Regional Housing Needs. Under California law, every city and county has a legal obligation to respond to its fair share of the projected future housing needs in the region in which it is located. For Ukiah and other Mendocino County jurisdictions, the regional housing need is determined by the Mendocino Council of Governments, based upon an overall regional need number established by the State. The fair share numbers establish goals to guide local planning and development decision making. In 2013, the MCOG in partnership with representatives from local City and County jurisdictions met and agreed upon the local fair share housing needs. Table 15 — 2013 Mendocino Council of Governments Regional Housing Needs for Ukiah Years Extremely Very Low Low Moderate Above Total Low Moderate 2009 -2014 65 134 65 120 75 459 2014 -2019 9 (50% of 11 7 7 20 46 VL and Q 30 2014 -2019 City of Ukiah Updated General Plan Housing Element Limited Population Growth. As noted in Table 1, there has been very little population growth over the past five years. However, housing needs remain, particularly for extremely low, very low and above moderate income households. This interesting need statistic reflects the lack of overall housing starts in the community due to the slumping economy and the loss of the City's Redevelopment Agency. Housing Production since 2009: Even with a reduction of regulatory constraints and continued City support, housing production since 2009 has dropped dramatically. Four single family residential units were constructed in since 2009, and the Clara Court 34 unit affordable housing project was constructed and opened in 2010. Table 16 — 2013 Housing Production Year Extremely Low Very Low Low Moderate 2009 0 0 0 3 2010 22 (Transitional) 34 0 1 2011 0 0 0 0 2012 0 0 0 4 TOTAL 22 34 2 4 Additionally, a number of housing projects were approved by the City Planning Commission in the past couple of years, but not yet constructed. These include: • 30+ apartment units on Old Talmage Road • A mixed -use project including seven 1- bedroom apartment units and 5 efficiency Single Room Occupancy apartment units. • A small Planned Development with 4 1- bedroom apartment units and a efficiency studio unit above an existing garage. 31 2014 -2019 City of Ukiah Updated General Plan Housing Element Efficiency Single Room Occupancy Units Approved by the Planning Commission Where can new housing be located? The 2009 Vacant and Underutilized Land Map was updated in January 2014 (Appendix 3). Over the past 4 -5 years there has been a very minor reduction in vacant and underutilized land available for housing development (3 acres). Table 17 — Vacant and Underutilized Land Year Total Vacant and Underutilized Land 2009 108 acres 2014 105 acres The vacant and underutilized land continues to be spread out in the City with a very limited amount of large vacant parcels. Of the last remaining larger properties, most can be developed with residential land uses, but because of location (prime commercial) it is not probable. However, the enabling zoning and regulatory framework for the development of these parcels will continue to permit residential development. The primary opportunity sites for very low, low and moderate priced rental and ownership housing are vacant infill parcels, underutilized land, and parcels ripe for redevelopment. To 32 2014 -2019 City of Ukiah Updated General Plan Housing Element successfully develop these sites, traffic, design compatibility, infrastructure, neighbourhood compatibility, and other issues must be analyzed. Infill Parcels. The Vacant and Underutilized Land Map updated in 2014 shows a number of important infill opportunity sites within the City Limits. These parcels are close to existing infrastructure and situated along transportation corridors, and are close to the downtown, retail opportunities, medical services, and professional offices. Development of these parcels will promote increased pedestrian activities and will lower the City's overall carbon footprint. • Underutilized Land. There is underutilized land throughout the City which provides opportunity for all types of needed housing. • Redevelopment Sites. There are a number of key developed properties in and around the downtown and along important transportation corridors that are poised for redevelopment. The sites listed in the following table represent sites with the greatest potential for redevelopment within the planning period. Site Consolidation. There are a number of key sites that are contiguous to one another with the potential to be combined to accommodate larger projects. Table 18 — Redevelopment Sites Property Address APN Parcel Percent Current Use Potential GP & Owner Size (%) Units (see Zoning Constraints? (sq ft) Developed note below) Somers 290 0226304 23,814 73% Retail /Program 13 total C No Geraldine Seminary Services 8 probable C -1 SUCCTTEE Ave Mendocino 294 W. 0218304 13,417 64% Commercial — 8 total C No Savings Bank Smith Bank 6 probable C -1 Street Heller Richard 304 Pine 0217410 8,389 73% Residential 1 LDR No V. & Eileen E. Street Single Family R -1 TTEES Dwelling Trinity Youth 915 W. 0121708 28,742 72% Vacant 5 LDR No Services Church R -1 Trinity Youth 225S. 0126101 27,749 67% Vacant 5 LDR No Services Hope Street R -1 Trinity Youth 915 W. 0121603 43,151 91% Vacant 7 LDR No Services Church R -1 Trinity Youth 200S. 0121404 16,873 Vacant 2 LDR No Services Barnes R -1 Street Trinity Youth 200S. 0121409 54,360 55% Church and 9 LDR No Services Barnes School R -1 Street Trinity Youth W. Church 0121401 33,611 0% Vacant 5 LDR No Services & R -1 33 2014 -2019 City of Ukiah Updated General Plan Housing Element 34 2014 -2019 City of Ukiah Updated General Plan Housing Element Thompson Taaning E. Clay 0228105 13,674 0% Vacant 2 C 2 -Story Jessica L. Street C -2 Maximum H & L 273 E. Clay 0228104 22,424 65% Commercial — 4 C 2 -Story Schmidbauer Warehouse C -2 Maximum Hoskins Roy 276 E. Clay 0223124 58,999 43% Retail Sales 10 C 2 -Story H. Jr. & Gail C -2 Maximum TTEES H & L 265 E. Clay 0228103 29,007 61% Retail Sales 5 C 2 -Story Schmidbauer C -2 Maximum Properties LLC Peabody 291 E. Clay 0228106 8,756 81% Residential 1 C 2 -Story Robert L. Single Family C -2 Maximum Dwelling Mountanos 334 N. 0218602 4,442 0% Vacant 1 total C 2 -Story Linda M TTEE Main Street 1 probable C -1 Maximum Ceja Celso 479S. 0218601 5,494 56% Retail Sales 4 total C 2 -Story State Street 2 probable C -1 Maximum Rocha 519S. 0227328 7,858 39% Retail Sales 5 total C 2 -Story Antonio State Street 3 probable C -1 Maximum Moreno Wang 521 S. 0227329 3,882 17% Residential — 2 total C 2 -Story Quingnan State Street Single Family 2 probable C -1 Maximum Dwelling Wang 523S. 0227322 3,655 40% Retail Sales 2 total C 2 -Story Quingnan State Street 1 probable C -1 Maximum Chang James 527 A& B 0227325 7,947 48% Office 5 total C 2 -Story TTEE S. State 3 probable C -1 Maximum Street Lorenzi 533 A S. 0227324 9,040 30% Retail Sales 6 total C 2 -Story Marlyn State Street 5 probable C -1 Maximum Hoskins Roy 307/311 S. 0223125 16,520 60% Office 11 total C 2 -Story H Fr. & Gail L. Main Street 8 prob C -1 Maximum City of Ukiah Cleveland 002 -281- 10,200 0% Vacant 7 total P 2 -Story Lane 15 7 P -F Maximum probable City of Ukiah Cleveland 002 -281- 10,500 0% Vacant 7 total C 2 -Story Lane 18 7 probable C -2 Maximum City of Ukiah Cleveland 002 -281- 1 acre 0% Vacant 28 total C 2 -Story Lane 28 28 probable C -1 Maximum City of Ukiah Cleveland 002 -281- '/2 acre 25% Office 14 total C 2 -Story Lane 24 1 probable C -1 Maximum Bertha 817 Waugh 003 -574- 1.7 10% Single- family 47 total R3 2 -Story Burnham Ln. 07 acres 38 probable Maximum TOTAL 222 total POTENTIAL 170probable UNITS 34 2014 -2019 City of Ukiah Updated General Plan Housing Element NOTES: 1. The potential number of units was determined by factoring in the number of units allowed by zoning, the applicable development standards, the size of the parcels, the shape and configuration of the parcels, the percentage of existing development, surrounding land uses, on -site field work, and in some cases, subjective, yet professional opinions. Additionally, the existing development on all of the identified sites is aged and in some cases dilapidated, which increases the opportunities for redevelopment and infill affordable housing. The Ukiah General Plan and Zoning Code permits high density residential development in the C -1 (Community Commercial) zoning district. While full high density residential development is possible, the potential number of units assumes a mix of residential and commercial (25% to 50% residential). This assumption is based on the mix of recently constructed mixed -use projects, and discussions with local and regional developers concerning how mixed -use projects must "pencil -out' to be financial successful. 2. The maximum density allowed in the high density and commercial zoning districts is 28 units per acre. 3. There is a need for 18 extremely low, very low, and low income units. There is opportunity for 280 units on residentially zoned land (vacant, underutilized and redevelopable parcels). 4. It should be noted that not all commercial zoned sites are anticipated to be developed residentially. However, as noted above, there are more than enough opportunity sites to meet the local need. 5. The Ukiah Airport Master Plan limits some parcels to two - stories which is considered a constraint because it could disallow maximum density under the zoning. The Airport compatibility zone maximum density in these areas is 90 people per acre, which does not represent a constraint because it far exceeds the maximum density under the zoning (28 units per acre). 6. No other land use controls significantly constrain the parcels. The City zoning code does not contain a floor area ratio standard, and the height limit, yard setback, and lot coverage standards in the C -1 zoning district are generous, which encourages infill affordable housing development. 7. The Medium Density Residential (R2) and High Density Residential (R3) zoning districts allow owner occupied and rental multifamily residential land uses by -right without a use permit. 8. The maximum density allowed in the high density and commercial zoning districts is 28 units per acre. 9. There is a need for 18 extremely low, very low, and low income units. There is opportunity for 280 units on residentially zoned land (vacant, underutilized and redevelopable parcels). 10. The Cleveland Street parcels are currently in the process of being donated to PEP Housing for the construction of 42 senior affordable units. These parcels will be combined. The regulatory incentives that provide increased opportunity for these sites to redevelop include the availability of the Planned Development (PD) zoning tool, no floor are ratio standard, a generous height limit, limited yard setbacks in the commercial zones, (grants) for fagade and infrastructure improvements. The sites were chosen because of existing worn or dilapidated structures, near -by successful revitalization efforts, reasonably foreseeable near -by future projects, and other factors. As indicated in footnote number 1, on -site field work was performed on each parcel to determine if and how much affordable housing could be added to the sites given the location and type of existing development, parcel configuration, and other factors. 35 2014 -2019 City of Ukiah Updated General Plan Housing Element Additionally, it should be noted that the City has been successful in attracting housing projects in the C -1 (Community Commercial) zoning district. Approved and constructed projects with full residential development on commercially zoned parcels include a 6 -unit apartment complex on North Main Street and a 12 unit apartment complex on South Main Street. Both of these projects are situated in the downtown area and in close proximity to commercial services, medical services, bus routes, and governmental services. Standard practice of the City of Ukiah Planners is to promote residential development on the commercially zoned property identified as prime for affordable housing development. Programs has been added to post the suitable sites map and associated information on the City's website and to prepare hard -copy hand -out material for property owners and developers. Is there enough suitable land available to meet the housing need? The City's share of the regional housing need is 46 units and there is plenty of appropriately zoned, unconstrained land to accommodate this desired number of units. The total probable units for the vacant, underutilized and redevelopable land within the City is 738 units. The primary reason for this is because the City permits medium and high density residential development in its commercial zoning districts. Another reason is that there are a substantial number of underutilized older commercial properties where residential units could be added. The zoning code permits mixed commercial /residential land uses in all commercial zoning districts. Additionally, the City's Planned Development zoning tool provides for creative, well planned residential development and the flexing of typical development standards and densities. The Housing Element strongly encourages carefully infill medium and high density residential development because of the close proximity to existing infrastructure, transportation corridors, social services, commercial uses, and medical facilities, and to prohibit impacts on surrounding agricultural lands that results from urban sprawl. Are there constraints to housing development in Ukiah? The City has regulatory constraints (fees /exactions and zoning standards), as well as environmental constraints just like every other community in California. The environmental constraints include traffic, drainage /flood zones, mature trees, and airport compatibility. All of these constraints affect future development to varying degrees, and each site listed in the Vacant and Underutilized Land Survey (Appendix 3), was examined not only for the presence of constraints, but to what degree the constraints would impact the future development of housing units. The following table provides a listing and details of constraints to housing development. Table 19 - Constraints Constraint Detail Fees and Exactions A new fee schedule was adopted in 2007. Reduced planning permit fees are charged for affordable housing and special needs housing projects. 36 2014 -2019 City of Ukiah Updated General Plan Housing Element Wastewater (Sewer) Treatment The wastewater treatment plan upgrade and expansion project has been completed and sufficient capacity is available to serve the identified vacant, underutilized and redevelopable parcels. Water Storage and Capacity A water storage project has been completed, which added nearly 2 million gallons of storage to the City's water storage system, and an upgrade to the water treatment plant has been completed. Sufficient water exists to serve the identified vacant, underutilized and redevelopable parcels. Zoning and Land Use Controls (see below) The amendments called for in the 2004 Housing Element were completed in 2008. Additionally, the City is working on a Downtown Zoning Code project that will provide more opportunity and certainty for housing development in the downtown. Medium and high density housing is now permitted in all commercial zoning districts, and the Planned Development tool has be used to facilitate unconventional housing and alternative development standards. Zoning is no longer considered a constraint. The City has lot coverage, yard setback, height and other regulatory constraints to development. While these zoning standards are typical, the City also does not have a Floor Area Ration (FAR) standard, which limits development in other communities. The City also has a Planned Development overlay zoning classification, which provides flexibility for development projects. Additionally, in 2008, the City adopted new zoning regulations establishing reasonable accommodations for persons with disabilities see procedure below). Airport There are density limitations and 3 -story buildings (other than for public facilities) are disallowed in the B2 Infill area north of the airport. However, many of the identified vacant, underutilized and redevelopable parcels are not located in the B1 or B2 infill area north of the airport. Drainage The City adopted new Low Impact Development drainage requirements which could result in lower costs for housing projects. Traffic The City adopted a City-Wide traffic study in 2007 and if traffic impact fees are considered in the future, reduced fees for affordable housing projects may be adopted. Additionally, the City has an adopted Capital Improvement Program that includes a number of significant street and intersection improvements that will reduce traffic related constraints for the identified parcels. Parking The Ukiah City Code requires 1 parking space for 1- bedroom apartment units and 2 spaces for 2- bedroom apartment units. However, the Planned Development zoning tool can be used to relax this standard if a proposed development such as senior housing can demonstrate that less parking would be needed. Flood Zones 100 -year flood zones and flood -ways exist in the City, but ample suitable land is available to meet the housing need. Most of the identified vacant, underutilized and redevelopable parcels are not situated in a 100 -year flood zone. Permit Processing Procedures Permit processing for all permits is generally faster and less 37 2014 -2019 City of Ukiah Updated General Plan Housing Element Housing for Persons with Disabilities Procedure: 38 2014 -2019 City of Ukiah Updated General Plan Housing Element costly than surrounding jurisdictions. Priority processing is provided for affordable and special needs housing rojects. Housing for Persons with Disabilities The zoning code was amended in 2008 to include provisions for reasonable accommodation (procedure listed below). Additionally, planning permit fees for special needs housing projects are even less than those charged for affordable housing projects. Building Codes The City has adopted the 2007 California Building Codes. These codes have not presented a hardship to affordable housing developers. The State of California and the City of Ukiah will adopt the new 2010 California Codes on January 1, 2011. All building permit applications which are submitted after January 1, 2011 will be required to comply with these new regulations. One of the most significant changes that is anticipated in the new codes is that all new residential occupancies will be required to have fire suppression systems (fire sprinklers). This will add addition costs to affordable housing projects. The City is examining the possibility of using Redevelopment Housing 20% set -a -side funds to offer grants or low interest loans to assist affordable housing developers to comply with this anticipated new requirement. The City of Ukiah code enforcement activities have become complaint driven ever since the loss of the Code Compliance Coordinator position due to budget cuts. However, City staff due initial code compliance cases when they are observed during routine inspection and field observations. Cost of Land and Financing Currently, the cost of land is lower than it has been in many years. This is primarily due to the economic downturn. Similarly, the availability of land is higher than it has been with a larger than average number of properties on the market. While financing is tight, there is local optimism that lending institutions are relaxing recent restrictions and the financing market is opening up. Additionally, interest rates are remaining low, and the City's first time home buyer program has been very active over the past year. Cost of Construction According to PEP Housing, a local affordable housing builder, the cost of construction in Ukiah is comparable to that of neighbouring counties of Sonoma and Lake. Typical construction costs are between $190 and $215 dollars per square foot. High Density Housing Management The Ukiah Police Department have expressed concern about the development of new affordable housing projects that do not have requirements for updated and consistent management practices that support safety. The Police have found that the key to safe affordable housing is strong management. A new policies and implementing task have been added to address this concern. Housing for Persons with Disabilities Procedure: 38 2014 -2019 City of Ukiah Updated General Plan Housing Element Request: A request for reasonable accommodation may be made by any person with a disability as defined under the federal fair housing act and California fair employment and housing act, or his /her representative or any entity, when the application of a regulation under this chapter acts as a barrier to fair housing opportunities. In general, a person with a disability is a person who has a physical or mental impairment that limits or substantially limits one or more major life activities, anyone who is regarded as having such impairment or anyone who has a record of such impairment. A request for reasonable accommodation may include modifications or exceptions to the regulations, standards, policies and practices for the siting, placement, construction, development or use of housing or housing related buildings, structures and facilities that would eliminate regulatory barriers and provide persons with a disability equal opportunity to housing of their choice. Application Submittal: A request for reasonable accommodation shall be submitted on an application form provided by the director of the department of planning and community development including documentation of the disability and any other information required to make the determinations required by this section. Review Of Application: Applications for reasonable accommodation shall be reviewed by the director of the department of planning and community development or designee, or may be referred to the authority taking action on a concurrent application. In granting an application for reasonable accommodation, the director may impose any conditions of approval relating to the findings above as deemed practical and necessary including, but not limited to, restoration of the property to its former condition and recording in the office of the county recorder notice thereof. Can certain constraints be overcome or resolved to provide more opportunity for housing? Since adoption and certification of the last General Plan Housing Element in 2011, progress has been made to resolve constraints. These efforts include the adoption of the new Downtown Zoning Code which encourages more housing in and around the downtown, street improvements (East Perkins Street), drainage infrastructure improvements (East Perkins Street), etc. The wastewater treatment plant and water treatment plant were recently upgraded and have the capacity to serve future housing development on the identified vacant, underutilized, and redevelopable parcels. Additionally, the City has secured a CDBG grant to help fund sewer lateral inspections and repairs for extremely low, very low and low income residents. The HOME grant First Time Home Buyers program has enabled very low and low income residents to purchase homes in the community. 39 2014 -2019 City of Ukiah Updated General Plan Housing Element Airport Compatibility: t.aa u.. wa En.bomr I l..u...anww r Land Use Compatibility Map Ukiah Municipal awpan The Airport Land Use Compatibility Zone Map The °A ", "131" (Infill) and "132" (Infill) compatibility zones have the following standards for development: Table 20 — Airport Master Plan Requirements Zone Max Density Parcel Size Open Space Height for New Subdivisions A Zone: 10 people per 0 All 7 to 1 slide slope from runway center line Runway Protection acre Zone B1 Zone — Infill 60 people per 10 Acres 30% 7 to 1 slide slope from runway center line 40 2014 -2019 City of Ukiah Updated General Plan Housing Element Area North of acre Airport: Approach and Departure Zone 132 Zone - Infill 60 people per 2 acres 30% 7 to 1 slide slope from runway center line Area North of acre Airport: Extended Approach and Departure Zone * If development projects in these zones can meet these requirements, they can proceed without an Airport Comprehensive Land Use Plan consistency determination from the Mendocino County Airport Land Use Commission (ALUC). However, if any project involves a General Plan amendment, rezoning, or specific plan, it is required to be submitted to the ALUC for a CLUP consistency determination. As noted in the Table, the Ukiah Airport Master Plan indicates that residential subdivisions and multi - family residences are not normally acceptable in the B1 and B2 airport compatibility zones. However, the Plan also indicates that "These uses typically do not meet the density and other development conditions listed. They should be allowed only if a major community objective is served by their location in this zone and no feasible alternative exists." There have been a number of multi - family residential projects proposed in the B1 and B2 Infill compatibility zones north of the airport over the past several years. The most notable of these is the 64 -unit Summer Creek Village affordable housing project. While this project served the major community objective of providing much needed affordable housing, it also complied with the density and other requirements of the B2 infill compatibility zone. Based on the long- standing procedural agreement with Mendocino County, the project did not need a formal consistency review from the Mendocino County Airport Land Use Commission because both City and County Staff determined that it was clearly consistent with all the requirements for the B2 infill area. The Summer Creek Village project was located on a large enough parcel to meet the 60 people per acre density standard. The primary vacant and underutilized sites identified in the 2009 survey that are in the B1 or B2 airport compatibility zones are as large or larger than the Summer Creek Village parcel, therefore it is confidently assumed that multi - family residential projects could be developed on these parcels. These constraints result in less opportunity for housing development. However, the City highly values the airport as an integral component of its economic development strategy. Accordingly, the City seeks to balance the affordable housing and economic development goals of the City. It should be noted that none of the identified vacant, underutilized or redevelopable parcels are located in the "A" compatibility zone. It should be further noted that most of the identified vacant, underutilized or redevelopable parcels are not significantly burdened with airport compatibility zone constraints. In the event, a housing developer proposes to build on land within the airport 131 infill compatibility area, here is a summary of the required steps and process: An affordable housing developer the airport 131 infill compatibility people per acre. Using the 1.92 applies to construct 28 units on a one -acre parcel in zone area which allows a maximum density of 60 people per unit factor, City staff determines that the 41 2014 -2019 City of Ukiah Updated General Plan Housing Element project would result in 54 people per acre, and that it would be in compliance with the 131 zone. 2. The developer decides to seek a density bonus of 25% (7 units). 3. Staff determines that this would add 13 people to the site for a total of 67 people, which would exceed the density standard of 60 people per acre. The Ukiah Regional Airport Master Plan indicates that projects exceeding the density standard (or other standards) should 'only be allowed if a major community objective is served by the project in the proposed location and no feasible alternative location exists." 4. Staff refers the project to the Mendocino Airport Land Use Commission for a "consistency determination ", making the argument that the project serves the major community objective of providing affordable infill housing, and that no feasible alternative location exists. 5. If the Land Use Commission finds that even though the project exceeds the allowable density in the 131 zone, it serves a major community objective, and that no feasible alternative sites exists, and then approves the project, it would advance to the City Zoning Administrator or Planning Commission for final action. 6. If the Land Use Commission finds that the project does not meet an important community objective and /or other alternatives sites exist, and says "no" to the proposal, City staff could schedule the matter for a final determination by the City Council, who on a 4/5 votes could override the Mendocino County Airport Land Use Commission. 42 2014 -2019 City of Ukiah Updated General Plan Housing Element Flood Zones: City r Floc 0 C The City of Ukiah Flood Zone Map A number of vacant and /or underutilized parcels are situated within the 100 -year Flood Zone, which requires structures and roads to be elevated and potentially other measures to protect 43 2014 -2019 City of Ukiah Updated General Plan Housing Element life and property in the event of a 100 -year flood event. This represents potential increased cost associated with the future development of these parcels. The City is currently examining the Flood Zone Maps (1985) to determine if any of the zones warrant a Map Correction application to the Federal Emergency Management Association. This exercise could result in a reduction in the flood zone constraints. An implementation program has been added to identify a prime affordable housing infill site currently burdened by flood zone issues and pursue an engineering study and possible FEMA map correction to eliminate this constraint. Traffic: Traffic congestion, particularly along the City's major street corridors can affect the developability of some parcels. However, the City's adopted 2010 -2011 Capital Improvement Program (CIP) identifies street and intersection improvement projects and funding sources to remedy many traffic congestion problems. Future development projects may require the preparation of traffic studies to determine potential impacts and reasonable mitigation measures for projects outside the area covered by indentified CIP projects. What are the current land use controls for housing development? Table 21— Zoning Standards ZONING FRONT SIDE REAR YARD MAXIMUM MAXIMUM REQUIRED MAX PARKING DISTRICT YARD YARD SETBACK HEIGHT LOT SITE AREA DENSITY REQ SETBACK SETBACK COVERAGE R -1 20' 10' 20' 30' N/A 6,000 sq ft 7+ units 2 Single 30' for 5' for 5' for 20' for per acre on -site Family garages accessory accessory accessory 7000 sq ft. Residential buildings buildings buildings* for corner lot R -2 15' 10' 15' 30' N/A 6,000 sq ft 14 units 2 Medium 25' for 20' for per acre Per duplex Density garages accessory 7000 sq ft unit; Residential buildings* for corner 1 per lot bedroom for MFR 2 R -3 15' 5' 10' 40' N/A 6,000 sq ft 28 units Per duplex High 25' for 30' when 7000 sq ft per acre unit; Density garages abutting R -1 for corner 1 per Residential or R -2 lot bedroom for MFR C -N 10' 5' 10' 30' 40% 7000 sq ft 28 units 2 15' for 10' for 20' for per acre Per duplex 44 2014 -2019 City of Ukiah Updated General Plan Housing Element Neighbor second second accessory unit; Comm story story buildings 1 per bedroom for MFR 2 Per duplex C -1 10' 0' unless 0' unless 50' 40% 6000 sq ft 28 units unit; Community 15' for abutting an abutting an 7000 sq ft per acre 1 per Commercial second R -1, R -2, or R -1, R -2, or corner lot bedroom for story R -3 parcel ** R -3 parcel MFR C -2 10' 0' unless 0' unless 40' 40% 6000 sq ft 28 units 2 Heavy 15' for abutting an abutting an 20' for per acre Per duplex Commercial second R -1, R -2, or 2 R -1, R -, or accessory ft Torn unit; story R -3 parcel R -3 parcel buildings r i corner lot 1 per bedroom for MFR P -D To be To be To be To be To be '/2 acre 28 or more Flexible Planned determined determined determined determined determined unless units per Develop in the in the in the review in the review in the review located in acre review review process process process the process process downtown and fulfills other criteria NOTES: 1. * 20' or the maximum height of the main building whichever is less 2. ** If abutting an R -1, R -2, or R -3 parcel, then the setback for that residential district applies 3. The Bl and B2 Airport Compatibility Zones list multiple story offices as "normally not acceptable." The B2 Inflll Po /icy north of the airport limits buildings to 2- stories. 4. Various residential housing types are allowed or permitted in all of the above zoning districts S. Parking requirements vary, but are generally less than nearby jurisdictions in an effort to reduce the size of parking lots and to discourage automobile use. 6. Deviation from lot coverage standards are available with discretionary review. Zoning and Housing Types: The City's current zoning code allows for a variety of housing types throughout the City. For example, multiple family residential apartment units are permitted in all commercial zoning districts, and second residential units (granny units) are allowed in the Single Family Residential (R -1) zoning district without the need for a use permit. Small family day care (6 or fewer children) and community care facilities are allowed in all residential zones and in the Community Commercial zoning district without a Use Permit. Large family day care (7 or more) and community care facilities are permitted in these districts with the securing of a Use Permit. The City code does not include any spacing or concentration restrictions. The Planned Development (PD) zoning tool contained in the City Code allows for creative, well planned housing projects, and provides for the possible relaxation of typical development standards, as well as permitting unconventional housing types such as cooperative housing and 45 2014 -2019 City of Ukiah Updated General Plan Housing Element school dormitories. This tool was used successfully during the past planning period to approve a compact, nicely designed infill low to moderate income housing development. The tool allowed for the reduction in parking, street and driveway widths, density, and yard setbacks. This Planned Development zoning remains an important tool in the City's toolbox for affordable housing projects. The PD tool is an overlay zoning district that technically is a rezoning. For example, an affordable senior housing project applicant may propose to lay the PD zone over an existing R -3 (High Density Residential) zoning district to reduce parking requirements, relax yard setbacks, and reduce access roadway widths. The application requires review and a public hearing by the Planning Commission and a final review and action by the City Council. Affordable housing projects that successfully used this tool include the Cleveland Lane sweat equity project, Mulberry Street sweat equity project, and the Cottage Lane project. Fees and Development Review Process: The City requires payment of different fees as a condition of development approval. These fees are lower than comparable market -rate fees for technical plan review tasks and for fees charged by other nearby jurisdictions. Discounted fees are levied for affordable housing projects. Table 22 — Planning Permit Fees Planning Permit Fees ..... ...... ........ ----- -..... Regular Affordable Housing .. ......... ......... Site Development Permit- - Major 100% cost recovery Affordable Housing: 80% cost recovery; Special Needs Housing: 60% cost recovery . ........ ......... Site Development — Minor $450 Same Use Permit Major 100% cost recovery Affordable Housing: 80% cost recovery; Special Needs Housing: 60% ... ...... ............................... ................................................. ...................---- - - - - -- cost recovery .. ......... ......... Use Permit Minor $450 -- -- -- -- Same Variance Major 100% cost recovery Affordable Housing: 80% cost recovery; Special Needs Housing: 60% ....................... ..- _________.................._ ................................................ .._._........._._....._. cost recovery ......... ......... Variance Minor ..... ......... ......... $225 ................................................. -- --- - - - - -- ------ Same _ .. ......... ......... Subdivision Major 100% cost recovery Affordable Housing: 80% cost recovery; Special Needs Housing: 60% -- - - - - -- --- - - - - -- --- - - - - -. .............................................. -- cost recovery .. ......... ......... Subdivision Minor $900 Affordable Housing: $720 ...... ... - - -- --- -..... ................................................ _._.. . ... _.... - - Special Needs Housing: $540 -._ .. ......... ......... Subdivision Exception 100% cost recovery Affordable Housing: 80% cost recovery; Special Needs Housing: 60% cost recovery 46 2014 -2019 City of Ukiah Updated General Plan Housing Element Boundary Line Adjustment $450 Affordable Housing: $360; Special Needs Housing: $270 General Plan Amendment Annexation Rezoning Rezoning Planned Unit Development Environmental Impact Report (EIR) Specific Plan /Master Plan Review Development Impact Fees 100% cost recovery Same 100% cost recovery 100% cost recovery I Same 100% cost recovery Affordable Housing: 80% cost recovery; Special Needs Housing: 60% cost recovery Consultant cost plus '' Same 15% administration $1,800 None, except for a specific traffic impact fee associated with the development of the Airport Business Park mixed use shopping center. Residential sewer hook- up fees vary depending upon how many bedrooms are proposed. The fee for a one bedroom home is $9,820; two bedroom $10,911; and a three bedroom is $12,002. For each bedroom beyond 3, and for a bedroom addition to an existing home, the fee is 11.091. Affordable Housing: 80% cost recovery; Special Needs Housing: 60% cost recovery ............................................. ............................... Developers of affordable housing projects may be eligible funds to help finance infrastructure improvements. Example Project: The 32 -unit Clara Court affordable apartment project, which received approximately $350,000 in grants and low interest loans from the Ukiah Redevelopment Agency for property acquisition and pre - development funds, paid approximately $450,000 in total fees (planning permit, building permit, water, sewer, public works, electrical, planning, and fire protection). This amounts to approximately $14,000 per unit (does not include school district fees collected by the district). This amount appears reasonable when compared to other jurisdictions. For example, in unincorporated Mendocino County, the cost is approximately 47 2014 -2019 City of Ukiah Updated General Plan Housing Element $17,500 per unit (pages 3 -20 and 3 -21, 2010 Mendocino County General Plan Housing Element). Fee Percentage of Development Cost: According to the issued building permit(s) for the Clara Court project, the total value /development costs for the project are $2,917,944. The total City collected fees of $450,000 equate to only 15.4 percent of the development costs for the project. The City is also deferring the electrical, water, and sewer connection fees ($413,284 of the $450,000) until final inspection and the grant of occupancy. This will significantly contribute to project feasibility and achievement of affordable targets because it helps to meet construction loan underwriting requirements and reduces financing costs. Additionally, in December, 2010, the City RDA provided an additional $450,000 to the project to assist in clean -up of unanticipated contaminated soil. Development Review Process: Project Type Individual single family house Minor Subdivision Major Subdivision Duplex or triplex in a R -3 District Multifamily housing with no subdivision Multifamily housing with major subdivision Mixed Residential Commercial Use (CUP) Planned Development Rezoning CEQA Negative Declaration CEQA EIR Table 23 — Development Review Process Approving ;Timeline Comment Body Staff 2 to 4 weeks Plan check prior to issuance of building permit City Engineer Planning Commission and City Council Staff Planning Commission Planning Commission Planning Commission Planning Commission and City Council Planning Commission Planning Commission 1 to 2 months Parcel Map 1 to 3 months __Final..._Ma.P..._I to 2 months. ............................. 3 to 5 months Subdivision Map 2 to 3 months Final Map 1 to 2 months 2 to 4 weeks Staff review of site development plan 2 to 3 months Site Development Permit ...................................... . .................................................................................................................. ---------- ....................................................... . 3 to 4 months ........ 3 to 4 months 3 to 4 months Varies up to 12 months Site Development Permit and Subdivision Ma.p Project with no land division requires a Use Permit and Site Development Permit Review by the PC. Requires a concept plan and a precise development plan. Processed jointly with project Processed jointly with project. Site Development Permit (SDP): The review of a Site Development architecture, landscaping, parking, and other site design elements. Th e parking standards are clear and concise and the Planning Commission has 2014 -2019 City of Ukiah Updated General Plan Housing Element Permit focuses on landscaping and the authority and 48 flexibility to reduce the requirement on a case -by -case basis. The architectural design findings are similarly concise and routinely shared with project applicants early in the pre - application discussions. The finding is not burdensome and allows for flexibility in the design of housing structures: "There is sufficient variety, creativity, and articulation to the architecture and design of the structure(s) and grounds to avoid monotony and /or a box -like uninteresting external appearance." The Side Development Permit Review Process: Processing a typical Side Development Permit takes approximately 6 -8 weeks and includes the following steps: Step 1 - Filing an Application Applications are submitted to the City at the Planning and Community Development public information counter at the Ukiah Civic Center — 300 Seminary Avenue, Ukiah. While pre - application review (at no cost) is encouraged, it is not required. Step 2 — Project Review Committee The project planner will schedule the project for a roundtable discussion between the applicants and various City Staff members to flush out issues and problems, and to provide the applicants with a preliminary determination regarding possible conditions that may be imposed on the project. Step 3 — Application Completeness Within approximately 2 weeks after application submittal, the project planner will determined if enough information has been submitted to fully understand the proposed project. If enough information has been submitted, the application will be deemed "complete" for processing. If not, the project planner will send a detailed letter to the applicant indicating exactly what information is needed to fully understand the proposal. Step 4 - Environmental Review Some Site Development Permit applications need a preliminary environmental review (Initial Study) by the project planner. The purpose of this review is to find out if the project will cause any adverse environmental impacts. You may be required to give us more information about traffic, noise, etc. After reviewing all the information, the City Environmental Coordinator will make an environmental determination. Step 5 - Public Notice Once the project planner has completed an analysis of the proposal, and all issues have been resolved, a public notice is published in the local newspaper describing the proposal and when the required public hearing will be conducted. A public notice is also sent to all property owners within 300 -feet of the project site, and the project planner will physically post /stake a notice on the subject parcel. 49 2014 -2019 City of Ukiah Updated General Plan Housing Element Step 6 — Public Hearing and Action The City Zoning Administrator or Planning Commission will conduct a public hearing, make findings, and take action on the project. If the project is approved, the Zoning Administrator or Planning Commission may impose conditions on the project. For information regarding the required findings that have to be made to approve the Site Development Permit project or the conditions of approval that may be placed on the project, contact the City Planning Staff at the number listed below. Use Permit: The primary finding required to approve a Use Permit is that the housing project would not have a detrimental effect on the health, safety, and general welfare of the public. The Use Permit review process is the same as the Site Development Permit Review process. Planned Development Rezoning: The Planned Development Rezoning tool has been the most successful tool for creating affordable housing in the City. As indicated, it provides flexibility with development standards such as lot sizes, yard setbacks, driveway widths, etc. Hundreds of affordable housing units have been constructed as a result of this tool, including two large "sweat- equity" home ownership projects. While the process is discretionary and involves public hearings before the Planning Commission and City Council, it is clear and provides certainty to the community and developers. The certainty is provided to the community because this rezoning proposal /application includes an actual development plan rather than just changing the zoning classification. Certainty is provided to the developer because the pre - application review is intimate with staff and staff is readily available through -out the process. It is not uncommon for staff to meet with the developer of a Planned Development project many times during the course of review to discuss and resolve issues. Moreover, the process is not time consuming and the cost is not restrictive given the City's fee reduction for affordable housing projects. This is why the tool has been so successful in the City of Ukiah. Planned Development Rezoning Review Steps: The review process for Planned Development projects takes approximately 3 -4 months to complete. 1. Pre - application review. This is an optional step in the process that is free of change, and provides the developer with an opportunity to meet with staff to discuss the proposal, identify issues, sound -board solutions, located infrastructure, and confirm the steps in the review process. 2. Application filing. The applicant meets with staff and files the application. If it is an affordable housing projects, the applicant pays reduced fees. 3. Application routing. The application is routed to various departments and agencies for review and comment. 4. Application completeness. Within approximately 2- weeks, staff determines if enough information has been submitted to fully understand the project. 50 2014 -2019 City of Ukiah Updated General Plan Housing Element 5. Environmental Review. Within 30 days from determining the application to be complete for processing, staff makes a determination regarding compliance with the California Environmental Quality Act. 6. Planning Commission public hearing. Once environmental review is completed, the project is scheduled for a public hearing before the Planning Commission. 7. City Council public hearing. The City Council conducts a public hearing to consider the recommendation from the Planning Commission and to take final action on the project. On and Off -Site Improvement Requirements: The City requires streets, curb, gutter and sidewalks, water and sewer connections, electrical connections and landscaping for all new construction, including affordable housing projects. Street Standards: The City Department of Public Works maintains a Standard Plans document that provides housing developers with details and specifications for street, sidewalk, curb, gutter, wheel chair ramps, sewer, water, drains and street tree improvements. All the details and specifications are typical of a small rural city, and present no hardship or unreasonable requirement for housing developers. The specification for a typical residential street, curbs and gutters, and sidewalks are typical of a small rural city, and have not resulted in a significant barrier to affordable housing projects: RESIDENTIAL STREET F/C 1;0 MIN, 2,5%- 2 %MAN. FIANTER 6" MiN. A, @. UNDER PER SECITON 15.6.2 EWALK 53 ft, RJW VERTICAL CURB & GUTTER 0 - 4, 000 ADT d' Mtn, A e. UNOeR C&G PER SECTION 15.6.4 (0 - 400 Dwelling Unit;) NOTES 1. Typical street section to be used In new residentlaI subdWLlans. 2. ADT Is Average Dally Traffic. 3. Railed curb and gutter mny he r— trur"d at street elbows and whde - sacs if approved. 4. The planter width may only he reduced ar the planter removed to meet resldentlaI housang densities or to conform to existing street right- oF-way IF approved. 5. The street section may be mad1W For, lalll development_ Water service connection fees are typical of a small rural City and have not resulted in a barrier to affordable housing projects. The City owns its own electrical utility and its electrical service connection fees are not only considered reasonable, but are in fact are less than those charged by the Pacific, Gas and Electric Company (PG &E), which provides electrical service outside the City limits. 51 2014 -2019 City of Ukiah Updated General Plan Housing Element The sewer connection fees charged by the City are identical to those charged by the Ukiah Valley Sanitation District which provides wastewater service to the unincorporated areas outside the City limits. The fees are considerably less than those charged by cities to the south in Sonoma County. Landscaping: Affordable housing projects are required to landscape 20% of the project site, and this has not presented a significant barrier to past projects. The zoning code does allow a reduction to the amount of landscaping depending upon the size, scale, intensity, and location of the project. Traffic Level of Service: Depending upon the number of units and location of a proposed project, including affordable housing proposals, a traffic study may be required. As part of the 2004 General Plan Housing Element update, the City amended its General Plan Circulation Element to relax the roadway level of service from a "C" to a "D" as an interim measure until the City completed a citywide traffic model and further revisions to its Circulation Element. This has removed a barrier to affordable housing development. It is concluded that the City's required on and off -site improvements do not present a significant barrier to the development of affordable housing projects. This is evident because of the recent project approvals for the Clara Court and Summercreek Village affordable housing projects, where on and off -site improvements were not issues and did not present barriers. What Affordable Housing Developers Can Expect: Affordable housing developers can expect professionalism, cooperation, and a team approach from City Staff on issues such as property identification, constraints and opportunities analysis, potential funding assistance, reduced development processing fees, and expedited time frames for permit processing. To assist developers, the City has produced a document entitled 'What You Need to Know About Construction and Development." It is provided free upon request and is posted on the City's website. The goal and mission of City Staff is to help shape an approvable project, and to provide certainty to the developer in terms of fees, standards, findings, and the entirety of the permit review process. Military compatibility There are no Military bases in or near the City of Ukiah or Mendocino County. However, the City is within an SUA (Special Use Airspace) more specifically termed a Military Operations Area (MOA). An MOA is an area of airspace designated for military training activities and requires the City to notify the appropriate military office when it proposes to amend or adopt a new General Plan or when large development projects are proposed. A program has been added requiring these tasks to be to accomplished. Crime prevention and environmental design (CPTED) 52 2014 -2019 City of Ukiah Updated General Plan Housing Element CPTED is defined as "the proper design and effective use of the built environment that can lead to a reduction in the fear and incidence of crime and an improvement in the quality of life." There are ten key principals and associated strategies communities should consider when applying the CEPTED framework to the design, development, redevelopment, and maintenance of buildings and community spaces: Natural Surveillance— the design and placement of physical features to maximize visibility and surveillance. Keeping intruders easily observable by maximizing visibility. Key strategies include the design, placement, and lighting of doors, windows, walkways, gathering areas, roadways, and structures. The objectives are to eliminate hiding places and increase the perception of human presence or supervision. 2. Natural Access Management— the physical guidance of people and vehicles. Designing streets, sidewalks, building entrances, and neighborhood gateways to clearly indicate public routes and discouraging access to private areas. Key strategies include the use of real or perceived barriers such as fencing or plantings, and other way finding elements such as lighting, signage, and artwork. The objectives are to provide orientation and a pedestrian - friendly environment and to discourage would -be offenders by making noncompliance obvious. 3. Territorial Reinforcement— the use of physical attributes to delineate space and express a positive sense of ownership. Increased definition of private space to create a greater sense of ownership and territorial control of an area. Key strategies include the use of art, signs, landscaping, and boundary treatments as well as the orientation and strategic placement of buildings. The objectives are to define borders, express ownership, and communicate a space is cared for and protected. 4. Physical Maintenance —the repair, replacement, and general upkeep of a space, building, or area. Key strategies include the use of low- maintenance landscaping and architectural materials, trash collection and removal, and other programs to maintain a clean and orderly environment. The objective is to allow for the continued use of a space for its intended purpose. 5. Order Maintenance —the attention to minor violations and reduction of opportunities for inappropriate behavior. Key strategies include posting rules and expectations, using graffiti- and vandalism - resistant materials, and imposing quick, fair, and consistent consequences for violations. The objectives are to foster safe, orderly, and predictable behaviors. 6. Activity Support —the planning and placement of safe activities. Key strategies include sidewalk and street level activities, such as markets, fairs, and festivals, in key community areas. The objective is to increase the number of people using a space, thereby enhancing visibility, social comfort and control. 53 2014 -2019 City of Ukiah Updated General Plan Housing Element 7. Social Capital —the social trust, norms, and networks people draw upon to solve common problems, foster civic engagement, and discourage inappropriate behaviors. Key strategies include designated gathering areas, social events, community programs, and communication protocols or equipment. The objective is to encourage communication, trust, and collaboration among stakeholders and also with the governmental agencies that serve them. 8. Land Use and Community Design —the distribution, location, and amount of land for various uses; their density and intensity; and the design elements, strategies, and overall character of a planning area. Key strategies include team training for professionals involved in planning and development activities, solicitation of community public safety concerns and collaboration in problem solving, and incorporation of CPTED principles into planning processes. The objectives are to create, or recreate, and manage built environments in a manner that includes considerations for public safety. 9. Target Hardening— the making of potential targets resistant to criminal attack. Using features such as window locks and dead bolts that prohibit entry or access. The City could naturally reduce crime by encouraging development projects to use these CPTED tools. Educating City staff on how CPTED principles can reduce crime and offering incentives to residential and commercial builders who incorporate CPTED principles into their project design could reduce crime and the overall need for policing in the City. Key strategies include the reinforcement of entry and exit features, law enforcement or security presence, and security devices such as locks, alarms, and cameras. The objectives are to increase the efforts that offenders must expend and the risk of their being identified or apprehended in committing an offense. 10. Natural Imperatives— ensuring access to necessary goods and services including natural light, clean air and water, healthy foods, physical activity, employment, and housing. Key strategies include pedestrian amenities, public parks, accessible transit systems, quality food sources, and education and employment opportunities. The objective is to promote healthy behaviors and reduce mental fatigue and associated risky behaviors by meeting the biological, social, and economic needs of the population. A program has been added to require the use of CPTED when reviewing housing development projects. Safety and high density housing management The Ukiah Police Department has participated in a program that brings law enforcement together with the owners and managers of high density housing complexes to devise strategies for keeping the facilities safe. While funding for the program remains uncertain, the Police 54 2014 -2019 City of Ukiah Updated General Plan Housing Element leadership believe it represents the best approach to increasing safety and reducing police calls to high density apartment complexes. Are there affordable housing units in the community that are at- risk of being converted to market rate units? There are affordable housing units throughout California which were built 30 years ago with federal low- interest mortgages from the U. S. Department of Housing and Urban Development with an agreement that the rents of these units be kept at a level affordable to low income households. State Government Code §65863.10 requires owners of such projects to provide at least nine months notice of contract termination or prepayment of federal assistance to tenants and public agencies. State law requires an analysis cover a ten -year period, and be divided into two periods, coinciding with updates of the Housing Element. There are three general cases that can result in the conversion of publicly assisted units: Prepayment of HUD Mortgages: Section 221(d)(3). Section 202 and Section 236: A Section 221(d)(3) is a privately owned project where the U. S. Department of Housing and Urban Development (HUD) provides either below market rate loans or a subsidy to the tenants. With Section 226 assistance, HUD provides financing to the owner to reduce the costs for tenants by paying most of the interest on a market rate mortgage. Additional rental subsidy may be provided to the tenant. Section 202 assistance provides a direct loan to non - profit organizations for project development and rent subsidy for low income tenants. Section 202 provides assistance for the development of units for physically handicapped, developmentally disabled, and chronically mentally ill residents. 2. Opt -outs and expirations of project based Section 8 contracts: Section 8 is a federally funded program that provides subsidies to the owner of a pre - qualified project for the difference between the tenant's ability to pay and the contract rent. Opt -outs occur when the owner of the project decides to opt -out of the contract with HUD be pre- paying the remainder of the mortgage. Usually, the likelihood of opt -outs increases as the market rents exceed contract rents. 3. Other: Expiration of the low income use period of various financing sources, such as the Low - Income Housing Tax Credit (LIHTC), Bond financing, density bonuses, California Housing Finance Agency (CFHA), Community Development Block Grants (CDBG) and HOME funds and redevelopment funds. Generally, bond - financing properties expire according to a qualified project period or when the bonds mature. Former properties funded with Redevelopment Agency funds generally require a minimum affordability term of 30 years. There is one subsidized housing development that was at risk of conversion to market rate. However, according to ownership, Ukiah Autumn Leaves, a non - profit tax exempt corporation has extended its Section 8 project based voucher financing. The result is the project will not convert to market rate for at least an additional 10 years. 55 2014 -2019 City of Ukiah Updated General Plan Housing Element While the need is limited, this Housing Element includes a Program calling for the establishment of an At -Risk Unit Program to address the issue of at -risk unit loss. Table 24 — Multi - Family Projects on the Market in 2013 Name /Address Asking Price Units Price /Unit Year on Market 740 El Rio Street $249,000 2 $124,500 2013 Mason Street $895,000 8 $111,875 2013 State Street $1,150,000 3 $383,333 2013 Average $206,569 Source: www.loopnet.com The City will contact qualified non - profit organizations or other agencies and explore opportunities to assist and facilitate the transfer ownership of "at risk" units. Potential funding sources may include: • The City of Ukiah General Fund • State Department of Housing and Community Development • Mendocino County Housing Authority • Burbank Housing Development Corporation A Note on Greenhouse Gas Emissions and Global Warming The greenhouse effect is a natural phenomenon whereby the Earth's heat is trapped in the atmosphere by certain gases. Greenhouse gases thus contribute to maintaining a surface temperature on Earth favorable to life. Industrialization and the population explosion that have occurred over the past 200 years have been accompanied by a substantial increase in the use of fossil fuels such as coal, oil and natural gas, thus leading to an equally considerable increase in greenhouse gas emissions in the atmosphere. The additional greenhouse gas emissions have in turn exacerbated the greenhouse effect, which appears to be the cause of the increase in the temperature of the Earth's surface and the lower layers of its atmosphere. According to California Assembly Bill 32, "Global warming poses a serious threat to the economic well- being, public health, natural resources, and the environment of California. The potential adverse impacts of global warming include the exacerbation of air quality problems, a reduction in the quality and supply of water to the state from the Sierra snowpack, a rise in sea levels resulting in the displacement of thousands of coastal businesses and residences, damage to marine ecosystems and the natural environment, and an increase in the incidences of infectious diseases, asthma, and other human health - related problems." The Legislature also found that Global warming "will have detrimental effects on some of California's largest industries, including agriculture, wine, tourism, skiing, recreational and 56 2014 -2019 City of Ukiah Updated General Plan Housing Element commercial fishing, and forestry. It will also increase the strain on electricity supplies necessary to meet the demand for summer air - conditioning in the hottest parts of the state." What Are the Sources of Greenhouse Gases? In the U.S., our greenhouse gas emissions come mostly from energy use and fossil fuel combustion (automobiles). These are driven largely by automobile use, the current manner of economic growth, fuel used for electricity generation, and weather patterns affecting heating and cooling needs. Energy - related carbon dioxide emissions, resulting from petroleum and natural gas, represent 82 percent of total U.S. human -made greenhouse gas emissions. Transportation causes 38% of greenhouse gas emissions in California. Land Use and Greenhouse Gas: Over the past 50 years, urban sprawl in the immediate vicinity of Cities has increased dramatically. Locally, urban development has occurred in an unstructured manner outside the Ukiah City limits. These resulting areas are characterized by low- density; have increased distances between residential areas and workplaces, businesses and services; are ill suited to modes of transportation other than the automobile; have relatively less attractive central areas; and many have vacant lots and underused or abandoned buildings. Increase in automobile trips: Sprawling low density urban development generates automobile trips that lead to substantial greenhouse gas emissions and, more specifically, carbon dioxide (CO2) emissions. Indeed, the automobile is the preferred if not the only possible choice for transportation. As public transit choices, walking and cycling are often unavailable, uneconomical, or inaccessible. Moreover, in urban areas, an increase in the use of the automobile is accompanied by an increase in the number of vehicle trips and in the distances traveled. Conclusion: In response to greenhouse gas emissions and global warming, as well as other basic planning principals, a Guiding Principle for future housing development is to promote green and sustainable building, water conservation, energy efficiency, pedestrian orientation, and careful infill development. Implementing programs are included to fulfil this Guiding Principle. Opportunities for Energy and Water Conservation There are positive opportunities for fulfilling the Guiding Principle to increase energy and water conservation and efficiency in housing developments. Energy Conservation: The City is currently operating a housing rehabilitation program with the use of HOME grant funds. This program requires recipients to focus on energy efficiency measures and to date nearly $400,000 has been utilized to improve existing housing units. The City is poised to continue this program if successful in securing additional HOME grant funds in the future. The City also owns its own electric utility and offers a number of energy conservation incentives and rebates for residential development. These include: 57 2014 -2019 City of Ukiah Updated General Plan Housing Element Energy Efficiency & Solar Program Energy Efficiency Air Conditioning and Heat Pump Rebate Program Weatherization Rebate Program Energy Efficiency Water Heater Rebate Program Energy Efficiency Appliance Rebate Program Residential Lighting Program The programs include higher incentive rebate amounts for lower income households. The City is committed to continuing these programs and not only encouraging energy conservation, but taking the steps to really making it happen. Water Conservation: The City has been proactive in water conservation matters and offers both indoor and outdoor water conservation tips on its website. The Planning Commission has consistently raised water conservation issues when reviewing proposed development projects and routinely requires native drought tolerant plant species in landscaping plans. The City is committed to continuing these approaches to water conservation. Housing Goals Table 25 - 2009 -2014 and 2014 -2019 Housing Goals Comparison 2009 -14 Housing Goals 2014 - 2019 Housing Goals Goal H -1: Conserve, rehabilitate, and improve the existing Goal H -1: Conserve, rehabilitate, and improve the existing housing housing stock to provide adequate, safe, energy efficient, stock to provide adequate, safe, energy efficient, and decent and decent housing for all Ukiah residents. housing for all Ukiah residents. Goal H -2: Provide housing for all economic segments of Goal H -2: Provide housing for all economic segments of the the community. community. Goal H -3: Expand affordable housing opportunities for Goal H -3: Expand affordable housing opportunities for persons persons with special housing needs such as the homeless, with special housing needs such as the homeless, mentally ill, mentally ill, physically disabled, households with very low physically disabled, households with very low and low to moderate to moderate incomes, senior citizens, farm workers, female incomes, senior citizens, farm workers, female heads of households heads of households with children under 18 years old, and with children under 18 years old, first time homebuyers and the first time homebuyers. developmentally disabled. Goal H -4: Promote well planned and designed housing Goal H -4: Promote well planned and designed housing opportunities for all persons regardless of race, gender, opportunities for all persons regardless of race, gender, age, sexual age, sexual orientation, marital status or national origin. orientation, marital status or national origin. Goal H -5: Use land effectively to meet housing needs and Goal H -5: Use land effectively to meet housing needs and to to implement smart growth, green building, and implement smart growth, green building, and sustainable sustainable development policies with a focus on infill development policies with a focus on infill development. development. Goal H -6: Maintain a collaborative working relationship Goal H -6: Maintain a collaborative working relationship with all with all groups and organizations dedicated to providing groups and organizations dedicated to providing affordable housing affordable housing in the community, and ensure broad in the community, and ensure broad public participation in the public participation in the development of housing goals development of housing goals and policies. and policies. 58 2014 -2019 City of Ukiah Updated General Plan Housing Element Housing Goals and Policies What do we want to Happen? Goal H -1 "We want to conserve, rehabilitate, and improve the existing housing stock to provide adequate, safe, energy efficient, and decent housing for all Ukiah residents." Policies to Support Goal H -1 H -1.1: Promote and encourage the rehabilitation of existing residential units. H -1.2: Promote the use of sustainable and /or renewable materials and energy technologies (such as solar and wind) in rehabilitated housing when possible. H -1.3 Preserve at -risk housing units. H -1.4 Improve the safety for residents at high density apartment complexes. Implementing Tasks How Results Wi /l be Achieved H -La: By the end of 2015, develop and implement a residential rehabilitation program with an emphasis on improving safety, comfort and energy efficiency. H -Lb: Work with the City Public Utility Department to potentially expand the City's Energy Efficiency Public Benefits Fund. H -1.c: Provide informational materials to the public regarding sustainable and green building materials. H -1.d: Consider measures that would preserve /conserve existing mobile home parks, such as a mobile home rehabilitation program, conversion to ownership program, infrastructure improvement incentives, rent stabilization, etc. H -1.e Develop an At -Risk Units Program: Maintain an inventory of at -risk affordable housing units and work with property owners and non - profit affordable housing organizations to preserve these units by identifying and seeking funds from Federal, State, and local agencies to preserve the units. 59 2014 -2019 City of Ukiah Updated General Plan Housing Element H -1.f Work closely with the Ukiah Police Department and local apartment complex managers to keep housing safe. Consider funding mechanisms for increasing public safety. H -1.g Refer all proposed General Plan amendments to the appropriate military offices for review and comment. Revise the planning permit application form to include this step of referral. Tracking Progress How Success Will be Measured Measuring success is the key to knowing if the goal of Conserve, rehabilitate, and improve the existing housing stock is being pursued and if progress is being made. To track progress, the annual General Plan Housing Element Progress Report must ask and answer the following questions: • What progress has been made to Conserve, rehabilitate, and improve the existing housing stock? What specific tasks are planned for the next year that will increase success? • Has internal consistency with other Elements of the General Plan been achieved and maintained? Why is this Goal important? The 2008 Housing Conditions Survey revealed that 77% of the local housing stock was more 25 years old, and that 37% or 1,445 units needed moderate repairs, 0.9% need substantial repairs, or and (23.4 %) minor repairs. Additionally, the survey found that 567 residential units needed window replacement or repair, and only 44% of the units showed evidence of window insulation. In 2014, this housing stock has aged further. A decent place to live is basic to human dignity and helps define a community's quality of life. The current housing situation in Ukiah does not provide enough decent housing for extremely low income, very low income, low income, and persons in special need. It restricts opportunity for seniors and young adults to remain in the community. It limits the ability of teachers and other public service employees, people who work in local businesses and people who provide child care and elder care to find housing so that they can live in the community where they work. How do the Goal and Policies Relate to the Guiding Principles? One of the Guiding Principles is to promote and support green and sustainable building, increase energy efficiency, and respond to climate change. This goal and associated policies correspond directly to this Guiding Principle. 60 2014 -2019 City of Ukiah Updated General Plan Housing Element Goal H -2 "We want to provide housing for all economic segments of the community." Policies to Support Goal H -2 H -2.1: Ensure that adequate residentially designated land is available to accommodate the City's share of the Regional Housing Need. H -2.2: Continue to allow placement of manufactured housing units on permanent foundations in residential zoning districts. H -2.3: Encourage new condominium development to provide housing for persons desiring to °scale- down" their housing circumstances and to provide broader opportunities for first -time home buyers and moderate income persons. H -2.4: Continue to consider and explore HOME grant, CDBG and other funding sources to facilitate housing affordable to extremely low, very low and low income households. H -2.5: Continue to support the Ukiah Homeless Service Planning Group and homeless support services in all ways feasible. Implementing Tasks How Results Will be Achieved H -2.a: Provide copies of the inventory of vacant and underdeveloped land for public distribution. H -2.b: Work with public transit providers and developers to encourage housing development located close to public transit facilities. H 2.e- PFevede Fedueed planning peffi9it applieatmen fees feF Fesidential seeend dwelling units-, H -2.d: Review the zoning code and determine if any constraints to condominium developments and cooperative living projects exist, and if so, eliminate the constraints. H -2.e: As Staff and resources allow, assist the Ukiah Homeless Services Planning Group in all ways possible. H -2.f: The zoning code shall be amended to allow homeless facilities without the requirement for a Use Permit in the M Manufacturing zoning district. The zoning code shall require a Site Development Permit and facility management plan, and reasonable site development standards for homeless facilities, pursuant to California Government Code Section 65583. H -2.g: Do not permit the conversion of rental units to condominium units unless the City's 61 2014 -2019 City of Ukiah Updated General Plan Housing Element amount of rental units is sufficiently adequate. H -2.h: Do not permit the conversion of single family residential homes to professional offices unless the City's amount of residential units is sufficiently adequate. H -2.i: Adopt an Inclusionary Housing Ordinance by 2017 that requires below- market rate housing to be included as part of residential projects as follows: 1. 20 percent of the units in a rental housing project of five or more units shall be affordable to very low and low- income households. 2. 20 percent of the units in a for -sale project of five or more units shall be affordable to very low to moderate - income households. 3. All housing projects involving 2 to 4 units shall pay a housing impact fee if established by the City. 4. Alternative methods of meeting the intent of the inclusionary requirements such as the payment of an in -lieu fee deposited in the Housing Fund, or providing land for the construction of affordable units may be permitted under certain circumstances. 5. Inclusionary units shall be constructed, rather than in -lieu fees being paid for larger housing developments. The threshold for this requirement shall be established in the Zoning Ordinance. 6. The amount of in -lieu fees shall be established by a resolution of the City Council and bear a relationship to the difference between the sales price between market -rate versus affordable housing units. 7. The allocation of inclusionary units among the income categories shall resemble the proportion of extremely low, very -low, low, and moderate income units identified in the Regional Housing Needs Determination to the maximum feasible extent. H -2.j: Adopt the following minimum standards for inclusionary housing units: 1. The exterior appearance of inclusionary units shall not be different than for other units in the housing development of which they are a part; and 2. Inclusionary units shall be dispersed or distributed throughout the development rather than being concentrated in one portion of the development. H -2.K: Prepare a Nexus Study by 2017 to determine if a nexus can be established requiring the developers of large residential and commercial projects to construct needed affordable housing units on site or in another appropriately zoned location near the place of employment and /or pay a housing impact fee. If a nexus can be established, adopt the affordable housing requirement or housing impact fee. The Nexus Study shall include an analysis of housing impacts on public safety and the possible development of a Public Safety Impact fee for certain types of development. H -2.1: Identify and meet with nonprofit builders who specialize in building housing for extremely low- income households. This effort is designed to build a long -term partnership in development, 62 2014 -2019 City of Ukiah Updated General Plan Housing Element gain access to specialized funding sources, identify the range of local resources and assistance needed to facilitate the development of housing for extremely low- income households, and promote a variety of housing types, including higher density, multifamily supportive, single room occupancy and shared housing. H -2.m: Work in conjunction with other agencies to jointly develop and implement a program that is designed to address the needs of the extremely low income households in the City. At least annually and on an on -going basis contact agencies and developers to facilitate implementing the program. Actions to be considered for inclusion in the program include prioritizing City /RDA funding, supporting grant and other applications for funding, and exploring housing types and construction methods to promote housing for ELI citizens. H -2.n: Amend the zoning ordinance to be consistent with Senate Bill 2. All transitional and supportive housing shall be considered a residential use and only those restrictions that apply to other residential uses of the same type (single family residential, duplex, multi - family, etc.) shall be imposed. H -2.o: Post the sites inventory map and housing development in commercial zones information on the City's website and prepare hard -copy informational handout material for property owners and developers. H -2.p: Within 1 -year of adoption of the Housing Element, conduct a roundtable meeting with non - profit housing sponsors and developers to educate and share information about vacant and underutilized sites, the planned development tool, the lot consolidation process, and incentives offered by the City. H -2.q: To ensure adequate sites are available throughout the planning period to meet the City's RHNA, the City will continue to annually update an inventory that details the amount, type, and size of vacant and underutilized parcels to assist developers in identifying land suitable for residential development and that also details the number of extremely low -, very low -, low -, and moderate - income units constructed annually. If the inventory indicates a shortage of available sites, the City shall rezone sufficient sites to accommodate the City's RHNA. The City has identified residential capacity within the mixed use zone to accommodate 284 units of the City's RHNA for lower- income households. To ensure sufficient residential capacity is maintained within this zone to accommodate the identified need of 284 units, the City will develop and implement a formal ongoing (project -by- project) evaluation procedure pursuant to Government Code Section 56863. Should an approval of commercial development result in a reduction of capacity within mixed use zones below the residential capacity needed to accommodate the remaining need for lower- income households, the City will identify and zone sufficient sites to accommodate the shortfall on land zones exclusively for residential multifamily use allowing at least 16 du /acre. H -2.r: Facilitate the consolidation of smaller, multi - family parcels by 1) publicizing the underutilized sites inventory on the City's website, and 2) providing technical assistance to property owners and developers in support of lot consolidation. To encourage development of quality housing at prices lower income households can afford on smaller, multi - family parcels, the City will meet with non - profit sponsors and developers to promote strategies and the creation of lot consolidation incentives. Tracking Progress How Success Will be Measured 63 2014 -2019 City of Ukiah Updated General Plan Housing Element Measuring success is the key to knowing if the goal of providing housing for all economic segments of the community is being pursued and if progress is being made. To track progress, the annual General Plan Housing Element Progress Report must ask and answer the following questions: What progress has been made to housing for all economic segments of the community? What specific tasks have been accomplished? What specific tasks are planned for the next year that will increase success? • Has internal consistency with other Elements of the General Plan been achieved and maintained? Why are this Goal and these Policies important? This Goal and its associated policies are important because they ensure an ongoing effort to provide clean and safe shelter to all citizens in need. How do the Goal and Policies Relate to the Guiding Principles? This goal and its associated policies relate directly to Guiding Principal number 1. Goal H -3 "We want to expand affordable housing opportunities for persons with special housing needs such as the elderly, homeless, mentally ill, physically disabled, households with very low to moderate incomes, senior citizens, Female heads of households with children under 18 years old, and first time homebuyers." Policies to Support Goal H -3 H -3.1: Establish working relationships with local groups and organizations that provide special needs housing. H -3.2: As Staff resources allow, be aggressive in pursuing State and Federal funding for very low, low and moderate income housing developments, particularly for those with special needs such as senior citizens. H -3.3: Allow senior housing projects to be developed with parking requirements less stringent than those specified in the Zoning Ordinance, where found to be consistent with maintaining the character of the surrounding neighbourhood. H -3.4: Provide density bonuses to projects that provide a required percentage of total units affordable to very -low and low- income households and for units meeting the special housing 64 2014 -2019 City of Ukiah Updated General Plan Housing Element needs identified in this Element. H -3.5: Identify and support programs that address the housing needs of special needs groups and work with local organizations that can address their housing needs. H -3.6: Utilize the housing rehabilitation program to fund the construction of renovations and improvements that improve the accessibility to housing for seniors and persons with disabilities and developmentally disabled . H -3.7: Encourage affordable housing for first time homebuyers, and young families. Implementing Tasks How Results Will be Achieved H -3.a: Special Needs Rental Housing: Support applications to State and federal agencies such as HCD, State Treasurer's Office, HUD and USDA for affordable rental housing financing to provide shelter for very low- income families and special needs households. H -3.b: Increase housing opportunities for persons with disabilities consistent with the fair housing and disability laws, and encourage physical access to and within residential units and areas during the development review process. H -3.c: Review the zoning code and consider eliminating regulatory constraints to special needs housing projects. H -3.d: Continue to support and assist farmworker housing advocates by providing technical assistance with development applications; lower planning application fees for affordable housing projects, and identifying potential sites for farm worker housing. H -3.e: Amend the zoning code to define and allow Single Room Occupancy (SRO) developments in the Medium Density (R -2) and High Density (R -3) zoning districts. Tracking Progress How Success Will be Measured Measuring success is the key to knowing if the goal of expanding affordable housing opportunities for persons with special housing needs is being pursued and if progress is being made. To track progress, the annual General Plan Housing Element Progress Report must ask and answer the following questions: What progress has been made to expand affordable housing opportunities for persons with special housing needs? What specific tasks have been accomplished? • What specific tasks are planned for the next year that will increase success? • Has internal consistency with other Elements of the General Plan been achieved and 65 2014 -2019 City of Ukiah Updated General Plan Housing Element maintained? Why are this Goal and these Policies important? This goal and its associated policies are important because one of the important identified housing needs in the City of Ukiah is clean and safe housing for citizens with special needs. How do the Goal and Policies Relate to the Guiding Principles? This goal and its associated policies relate directly to Guiding Principal number 1. Goal H -4 "We want to promote well planned and designed housing opportunities for all persons regardless of race, gender, age, sexual orientation, marital status or national origin." Policies to Support Goal H -4 H -4.1: Continue to promote non - discrimination in housing in Ukiah. H -4.2: Work with local housing providers to understand local discrimination issues and what steps can be taken to resolve those issues. Implementing Tasks How Results Will be Achieved H -4.a: Continue to refer housing discrimination complaints to Legal Services of Northern California, State Fair Employment and Housing Commission, and the U.S. Department of Housing and Urban Development (HUD). H -4.b: Distribute housing discrimination public information and make it available at the Ukiah Civic Center and on the City's website. Tracking Progress How Success Will be Measured Measuring success is the key to knowing if the goal of promoting well planned and designed housing opportunities for all persons is being pursued and if progress is being made. To track progress, the annual General Plan Housing Element Progress Report must ask and answer the following questions: 66 2014 -2019 City of Ukiah Updated General Plan Housing Element • What progress has been made to expand affordable housing opportunities for persons with special housing needs? What specific tasks have been accomplished? • What specific tasks are planned for the next year that will increase success? • Has internal consistency with other Elements of the General Plan been achieved and maintained? Why are this Goal and these Policies important? This goal and its associated policies are important because in the City of Ukiah housing is a right not a privilege, and clean and decent housing must be available to all citizens. How do the Goal and Policies Relate to the Guiding Principles? 1 nis goal ancl Its associated policies relate chrectly to (.Uuicllnq Principal number 1. Goal H -5 "We want to use land effectively to meet housing needs and to implement smart growth, green building, and sustainable development policies with a focus on infill development." Policies to Support Goal H -5 H -5.1: Housing Design: Assure that new housing is well- designed to enhance Ukiah's neighborhoods and the community as a whole. H -5.2: Housing Design: Support and encourage affordable housing projects that use sustainable and green building design and techniques. H -5.3: Innovative Site Design: Support and encourage compact infill development that provides extremely low, very low, low or moderate income level housing that is safe, liveable. H -5.4: Mixed Use: Encourage the development of mixed residential and commercial uses in the commercial zoning districts where the viability of the commercial activities would not be adversely affected. H -5.5: Live /Work Developments. Encourage live /work housing developments particularly in the Downtown. Live /work units provide local workforce affordable housing, generate additional economic activity in the community, and improve the jobs /housing balance. Encourage opportunities for live /work developments where housing can be provided for workers on -site or caretaker or other types of housing can be provided in appropriate locations. H -5.6: Infill Development. Support careful well- designed infill housing development in areas currently served by City services. H -5.7: Sustainable Development. Encourage and support sustainable site planning and development. 67 2014 -2019 City of Ukiah Updated General Plan Housing Element Implementing Tasks How Results Will be Achieved H -5.a: Apply the CEQA Infill Exemption when possible and perform expedited review for well designed, compact projects using green and sustainable design and building techniques. H -5.c: Prepare and present a green building /sustainable development incentive tool(s) for consideration that could include expedited permit processing, density bonuses and relief from parking and other zoning requirements. H -5.d: Green Building Codes: Consider Amending the building and zoning codes to identify and remove constraints to green - building, resource conservation, and alternative energy generation and establish green building and sustainable practice requirements for new developments, remodels and retrofits. Topics to be included are: Green building materials and practices, Passive solar design and siting, Energy efficient heating and cooling technology, Alternative water storage, wastewater treatment and reclamation, and storm -water management systems H -5.e: Continue to administer the solar and energy efficiency rebate programs. H -5.f: Assist developers and housing development agencies in incorporating green building, energy conservation, and alternative energy generation into their projects by providing information about resources and links to local organizations such as local renewable energy system designers and installers, rebates, energy- rating systems, and funding, on the Housing Resources website. H -5.g: Promote energy and water conservation education programs that address steps to energy and water efficiency, benefits of weatherization and weatherization assistance programs, and information of onsite renewable energy generation technologies and financing options. H -5.h: Promote stormwater management systems for mutli- family housing developments that have multiple benefits such as bio- swales to reduce downstream flooding, contamination of streams and rivers, fire hazard, and irrigation needs and to distribute stormwater and recharge groundwater. H -5.i: Reduce electricity and natural gas demands by promoting the use of renewable energy technologies in residential and mixed -use projects. Strongly promote solar energy generation, use of solar water heaters, and passive solar design in new housing and, especially, multi - family housing both prior to and during project review. H -5.j: Work with developers to create residential neighborhoods with mixed housing densities, types, and housing affordability levels that promote human interaction, neighborhood -scale services and facilities, safety, and connectivity to schools, neighborhoods, and commerce. Tracking Progress How Success Will be Measured 68 2014 -2019 City of Ukiah Updated General Plan Housing Element Measuring success is the key to determining if land is being used effectively to meet housing needs and to implement smart growth, green building, and sustainable development policies, and if progress is being made. To track progress, the annual General Plan Housing Element Progress Report must ask and answer the following questions: • What progress has been made to determining if land is being used effectively to meet housing needs and to implement smart growth, green building, and sustainable development policies,? What specific tasks have been accomplished? • What specific tasks are planned for the next year that will increase success? • Has internal consistency with other Elements of the General Plan been achieved and maintained? Why are this Goal and these Policies important? The goal and its associated policies are important because the City recognizes that the way in which housing is designed and constructed, and where it's constructed can adversely impact neighborhoods, the City, the region, the state, and ultimately the health of the planet. We want progressive, healthy, and safe housing for all residents. How do the Goal and Policies Relate to the Guiding Principles? This goal and its policies directly relate to Guiding Principle No. 4 Goal H -6 "We want to maintain a collaborative working relationship with all groups and organizations dedicated to providing affordable housing in the community, and ensure broad public participation in the development of housing goals and policies." Policies to Support Goal H -6 H -6.1: Continue to encourage and facilitate public participation in the formulation and review of the City's housing and development policies. H -6.2: Assume a Leadership Role in the development of all types of needed housing in the community. Implementing Tasks How Results Will be Achieved H -6.b: Develop a Housing Resources webpage that may be used to facilitate the development and improvement of affordable housing. Included on the webpage could be items such as funding resources, affordable housing development agencies and developers, energy conservation and green - building resources and services. 69 2014 -2019 City of Ukiah Updated General Plan Housing Element H -6.c: Conduct periodic meetings with developers, non - profit housing development agencies, the Ukiah Police Department and others to identify constraints to development of affordable housing and use the information gained to consider zoning code amendments. Tracking Progress How Success Will be Measured Measuring success is the key to determining if a collaborative working relationship with all groups and organizations is being maintained and if broad public participation is occurring. To track progress, the annual General Plan Housing Element Progress Report must ask and answer the following questions: What specific tasks are planned for the next year that will increase success? • Has internal consistency with other Elements of the General Plan been achieved and maintained? Why are this Goal and these Policies important? This goal and its associated policies are important because communication and relationship building in the community is essential to understanding and successfully addressing the true housing needs. How do the Goal and Policies Relate to the Guiding Principles? This goal and its policies are fundamental to all the Guiding Principles. Five Year Quantified Objectives Construction: Construction of housing and housing starts of all types has slumped dramatically over the past several years. However, the City is working with a number of local housing developers to potentially create new senior and student housing opportunities. Rehabilitation: The City is currently administering a housing /sewer lateral testing and rehabilitation program using $500,000 of HOME grant funds. The eligible recipients extremely low, very low and low income property owners. It is anticipated that the average sewer lateral rehabilitation project will utilized approximately $20,000 in funds, so that the City expects to complete a total 25 projects with the currently available funding. 70 2014 -2019 City of Ukiah Updated General Plan Housing Element Extremely low Very Low Low Moderate Above Moderate Construction 9 11 7 7 20 Rehabilitation 15 5 5 0 0 Conservation Preservation 15 15 15 0 0 TOTAL 39 31 27 7 20 Construction: Construction of housing and housing starts of all types has slumped dramatically over the past several years. However, the City is working with a number of local housing developers to potentially create new senior and student housing opportunities. Rehabilitation: The City is currently administering a housing /sewer lateral testing and rehabilitation program using $500,000 of HOME grant funds. The eligible recipients extremely low, very low and low income property owners. It is anticipated that the average sewer lateral rehabilitation project will utilized approximately $20,000 in funds, so that the City expects to complete a total 25 projects with the currently available funding. 70 2014 -2019 City of Ukiah Updated General Plan Housing Element Conservation/ Preservation: Implementation measures are included to preserve and conserve existing residential units. Measure H -Ld calls directs the City to consider steps to preserve and conserve the existing 462 affordable mobile home units that house a significant number of extremely low income seniors. Such steps could potentially include a specific rehabilitation program for mobile home units. The 462 mobile home units were surveyed in 2009 and it was discovered that the majority of the 135 survey responses received were from senior tenants in the extremely low and very low income category. These are the units that are targeted for preservation /conservation. NOTE: Extremely Low 1- person household: $11,250 Very Low 1- person household: $19,550 Low 1- person household: $31,250 Moderate 1 -person household: $39,050 Annual Reporting California Government Code Section 65400 requires each city and planning agency to prepare an annual report on the status of the General Plan housing element and its progress with implementation. The annual reports are required to contain the following information: 1. A cover sheet with the name and mailing address of the reporting local government, the name, phone, fax and email numbers for the contact person, and the calendar year of the reporting period. 2. The following data for assessing progress in meeting the local government's regional housing needs allocation ( "RHNA'�: 3. Total allocation of housing units for the RHNA planning period and allocation by household income levels (i.e., very low, low, moderate, above moderate). 4. Number of permits for new residential units actually issued by the local government for each year of the RHNA planning period by household income level (i.e., very low, low, moderate, above moderate). 5. Total number of permitted units by household income level, total number of permitted units issued by year, the unfulfilled regional housing need allocation by household income level, and the total remaining unfulfilled RHNA. 6. For each housing development affordable to moderate- or lower- income households including mixed - income multifamily projects for which building permits were issued during the reporting period, the following information: • Identifying information for each project (e.g., address, intersection, or assessor's parcel number). • Unit category (i.e., single family, 2 -4 units, 5 or more units, second -unit, mobilehome). 71 2014 -2019 City of Ukiah Updated General Plan Housing Element • Tenure of the unit(s) (i.e., owner or renter), where apparent at time of project application. • Total number of units affordable to each of the following household income groups at initial occupancy: very low- income, low- income, moderate - income and above moderate - income when included as part of a mixed - income multifamily development. • Monetary /financing programs used to achieve affordability (e.g., state, federal, or local financial assistance, and including tax credits and bond financing). • Non - monetary programs used to achieve affordability and utilizing some form of deed restrictions or covenants running with the land (e.g., density bonus, inclusionary zoning). • Any other methods used to achieve affordability at initial occupancy and including an explanation of how the affordability of the units was determined. For units that are affordable to lower- or moderate - income households without direct governmental assistance, the report shall include the initial projected sales price or rent of the unit, and the maximum qualifying household income levels applicable at the time of initial sale or rent as determined pursuant to Health and Safety Code sections 50052.5(b) and 50053(b) and California Code of Regulations, Title 25, Division 1, Chapter 6.5, Sections 6918 and 6920 7. Report the total number of units affordable to above moderate - income households for which building permits were issued during the reporting period by unit category (i.e., single family, 2 -4 units, 5 or more units, second -unit, and mobilehome). 8. For each program identified in the housing element pursuant to the requirement of subdivision (c) of Government Code 65583, the following information: • Name of the program. • Objective of the program as set forth in the housing element. Deadline for achieving the objective as set forth in the housing element. • Status of program implementation as of the end of the annual reporting period listing dates of specific milestones or accomplishments, and quantified to the extent applicable and possible (e.g., 25 acres rezoned to R -4 on June 1st). 9. Notwithstanding the foregoing, for a city or county which has issued permits for 1,500 or more multifamily units in the reporting period, the following reporting requirements apply applies: • The city, county, or city and county is not required to report the information required by section (c) above on a project -by- project basis for projects of less 72 2014 -2019 City of Ukiah Updated General Plan Housing Element than 25 units, but may report the information as summary data for the reporting period. Information related to affordability on the units in projects of less than 25 units may be provided based on information other than building permit information. However, if the information is not based on building permits, the jurisdiction must provide an explanation as to how these units were determined to be assigned to the reporting period. Upon request by the Department, the city or city and county shall provide back -up documentation for the information provided. The City will review its annual reports with the Planning Commission and City Council and will submit them to the State Department of Housing and Community Development. Consistency with Other General Plan Elements The Draft General Plan Housing Element Update has been guided by the Vision Statement and goals and polices of the existing General Plan. The General Plan Vision Statement includes the following: We Envision ........ development that provides a mix of housing types and process." The Draft updated Housing Element fulfils this vision. Preliminary review of the goals and polices of other General Plan Elements reveals no inconsistencies and therefore no need to amend the General Plan. Specifically, no proposed goal, policy, or implementing program requires a modification to General Plan land use classifications, street levels of service, infrastructure policies, open space goals, or natural resource protection policies. As housing development projects are proposed and the City or Redevelopment Agency undertakes housing activities, the goals and policies of all General Plan Elements /Chapters are examined to ensure consistency. In the event that a proposed project or housing activity is inconsistent with the General Plan, the project applicant or City Staff could initiate an amendment to the Plan to accommodate the project or activity. This process involves internal staff review, CEQA compliance, a public hearing before the Planning Commission, and a public hearing before the City Council. 73 2014 -2019 City of Ukiah Updated General Plan Housing Element Iiijo - APPENDIX A Housing Program Implementation: What, Who, How Much, and When? Implementation Responsibility Potential Funding Time Frame Program H -i.a: Residential City Staff (Planning HOME Grant 2014 -2019 rehabilitation program and Community CDBG Grant Development and Economic Develo ment H -1.b: Expand the City's City Staff (Electric Public Benefits Fund 2015 Energy Efficiency Public Utility Benefits Fund. H -i.c: Provide informational City Staff (Planning General Fund 2014 -2019 materials to the public and Community regarding sustainable and Development green building materials. H -1.d: Consider measures City Staff (Planning General Fund 2015 -2019 that would reserve /conserve and Community existing mobile home parks Development such as a mobile home rehabilitation program, conversion to ownership program, infrastructure improvement incentives, rent stabilization, etc. H -1.e: Develop an At -Risk City Staff (Planning General Fund 2014 -2019 Units Program: Maintain and Community an inventory of at -risk Development affordable housing units and work with property owners and non - profit affordable housing organizations to preserve these units by identifying 74 2014 -2019 City of Ukiah Updated General Plan Housing Element and seeking funds from Federal, State, and local agencies to preserve the units. H -1.f Work closely with the City Staff (Planning General Fund 2014 -2019 Ukiah Police Department and local apartment and Community Development complex managers to keep housing safe. Consider funding mechanisms for increasing public safety. H -Lg Refer all proposed City Staff (Planning General Fund 2014 -2019 General Plan amendments and Community to the appropriate military Development offices for review and comment. Revise the planning permit application form to include this step of referral. H -2.a: Provide copies of the City Staff (Planning General Fund 2014 -2019 inventory of vacant and and Community underdeveloped land for Development public distribution. H -2.b: Work with public City Staff (Planning N/A Ongoing transit providers and and Community developers to encourage Development and housing development located Public Works close to public transit facilities. H 2.e: PFevmde Fedueed dwelling units-. Gity Staff 2999 20iq (Planning and Gemmunity H -2.d: Review the zoning City Staff (Planning General Fund 2016 code and consider eliminating and Community constraints to condominium Development Developments and cooperative living projects exist, and if so, eliminate the constraints. H -2.e: As Staff and City Staff (Planning General Fund Ongoing resources allow, assist the and Community Ukiah Homeless Services Development, RDA, Planning Group in all ways and Economic possible. Development H -2.f: The zoning code City Staff (Planning General Fund 2016 shall be amended to allow and Community homeless facilities without Development) the requirement for a Use 75 2014 -2019 City of Ukiah Updated General Plan Housing Element Permit in the M Manufacturing zoning district. The zoning code shall require a Site Development Permit and facility management plan, and reasonable site development standards for homeless facilities, pursuant to California Government Code Section 65583. H -2.g: Do not permit the City Staff (Planning General fund Ongoing conversion of rental units and Community to condominium units Development) unless the City's amount of rental units is sufficiently adequate. H -2.h: Do not permit the City Staff (Planning General fund Ongoing and Community conversion of single family Development) residential homes to professional offices unless the City's amount of residential units is sufficiently adequate. H -2.i: Adopt an City Staff (Planning General Fund 2017 and Community Inclusionary Housing Development) Ordinance that requires below- market rate housing to be included as part of residential projects as follows: 1. 20 percent of the units in a rental housing project of five or more units shall be affordable to very low and low- income households. 2. 20 percent of the units in a for -sale project of five or more units shall be affordable to very low to moderate - income households. 76 2014 -2019 City of Ukiah Updated General Plan Housing Element 3. All housing projects involving 2 to 4 units shall pay a housing impact fee if established by the City. 4. Alternative methods of meeting the intent of the inclusionary requirements such as the payment of an in -lieu fee deposited in the Housing Fund, or providing land for the construction of affordable units may be permitted under certain circumstances. Inclusionary units shall be constructed, rather than in -lieu fees being paid for larger housing developments. The threshold for this requirement shall be established in the Zoning Ordinance. 6. The amount of in- lieu fees shall be established by a resolution of the City Council and bear a relationship to the difference between the sales price between market -rate versus affordable housing units. 7. The allocation of inclusionary units 77 2014 -2019 City of Ukiah Updated General Plan Housing Element among the income categories shall resemble the proportion of very - low, low, and moderate income units identified in the Regional Housing Needs Determination to the maximum feasible extent. H -2.j: Adopt the following City Staff (Planning General Fund 2017 and Community minimum standards for Development) inclusionary housing units: 1. the exterior appearance of inclusionary units shall not be different than for other units in the housing development of which they are a part; and 2. Inclusionary units shall be dispersed or distributed rather than being concentrated in one portion of the development. H -2.k• Prepare a Nexus City Staff (Planning 2017 and Community Study to determine if a Development) nexus can be established requiring the developers of large residential and commercial projects to construct needed affordable housing units on site or in another appropriately zoned location near the place of employment and /or pay a housing impact fee. If a nexus can be established, adopt the affordable housing requirement or housing impact fee. The 78 2014 -2019 City of Ukiah Updated General Plan Housing Element Nexus Study shall include an analysis of housing impacts on public safety and the possible development of a Public Safety Impact fee for certain types of development. H -2.1: Identify and meet with City Staff (Planning General Fund 2015 nonprofit builders who and Community specialize in building housing Development) for extremely low- income households. This effort is designed to build a long -term partnership in development, gain access to specialized funding sources, identify the range of local resources and assistance needed to facilitate the development of housing for extremely low- income households, and promote a variety of housing types, including higher density, multifamily supportive, single room occupancy and shared housing. H -2.m: Work in conjunction City Staff (Planning General Fund 2015 with other agencies to jointly and Community develop and implement a Development) program that is designed to address the needs of the extremely low income households in the City. At least annually and on an on- going basis contact agencies and developers to facilitate implementing the program. Actions to be considered for inclusion in the program include prioritizing City/RDA funding, supporting grant and other applications for funding, and exploring housing types and construction methods to promote housing for ELI citizens. H -2.n: Amend the zoning City Staff (Planning General Fund 2015 ordinance to be consistent and Community with Senate Bill 2. All Development) transitional and supportive housing shall be considered a residential use and only those restrictions that apply to other residential uses of 79 2014 -2019 City of Ukiah Updated General Plan Housing Element the same type (single family residential, duplex, multi - family, etc.) shall be imposed. H -2.o: Post the sites City Staff (Planning General Fund 2014 inventory map and and Community information on the City's Development) website and prepare hard - copy informational handout material for property owners and developers. H -2.p: Within 1 -year of City Staff (Planning General Fund Immediate and ongoing adoption of the Housing and Community Element, conduct a Development) roundtable meeting with non - profit housing sponsors and developers to educate and share information about vacant and underutilized sites, the planned development tool, the lot consolidation process, and incentives offered by the City. H -2.q: To ensure City Staff General Fund 2014 and ongoing adequate sites are (Department of available throughout the Public Works) planning period to meet the City's RHNA, the City will continue to annually update an inventory that details the amount, type, and size of vacant and underutilized parcels to assist developers in identifying land suitable for residential development and that also details the number of extremely low -, very low -, low -, and moderate - income units constructed annually. If the inventory indicates a shortage of available sites, the City shall rezone sufficient sites to accommodate the City's RHNA. The City has identified residential capacity within 80 2014 -2019 City of Ukiah Updated General Plan Housing Element the mixed use zone to accommodate 284 units of the City's RHNA for lower - income households. To ensure sufficient residential capacity is maintained within this zone to accommodate the identified need of 284 units, the City will develop and implement a formal ongoing (project -by- project) evaluation procedure pursuant to Government Code Section 56863. Should an approval of commercial development result in a reduction of capacity within mixed use zones below the residential capacity needed to accommodate the remaining need for lower - income households, the City will identify and zone sufficient sites to accommodate the shortfall on land zones exclusively for residential multifamily use allowing at least 16 du /acre. H -2.r: Facilitate the City Staff (Planning General Fund Ongoing consolidation of smaller, and Community multi - family parcels by 1) Development, RDA, and Economic publicizing the Development underutilized sites inventory on the City's website, and 2) providing technical assistance to property owners and developers in support of lot consolidation. To encourage development of quality housing at prices lower income households can afford on smaller, multi - family parcels, the City will meet with non- profit sponsors and developers to promote strategies and the creation 81 2014 -2019 City of Ukiah Updated General Plan Housing Element of lot consolidation incentives. and Gemmunity Bevelepmert RBF, ;d 2412 . site euFFently buFdened by Fleed zene and pursue an P-91-11-9 study and pessible FEMA and Eeeneiiife Develepffien H -3.a: Special Needs City Staff (Planning General Fund Ongoing Rental Housing: Support and Community applications to State and Development, RDA, federal agencies such as and Economic HCD, State Treasurer's Development Office, HUD and USDA for affordable rental housing financing to provide shelter for very low- income families and special needs households. H -3.b• Increase housing City Staff (Planning Ongoing opportunities for persons and Community with disabilities consistent Development, RDA, and Economic with the fair housing and Development disability laws, and encourage physical access to and within residential units and areas during the development review process. H -3.c: Review the zoning City Staff (Planning General Fund 2015 -2016 code and determine if any and Community regulatory constraints to Development) special needs housing projects exist, and if so, eliminate them. H -3.d' Continue to City Staff (Planning General Fund Ongoing support and assist farm and Community worker housing advocates Development) by providing technical assistance with development applications; lower planning application fees for affordable housing projects, and identifying potential sites for farm worker housing. H -3.e: Amend the zoning City Staff (Planning General Fund 2016 and Community 82 2014 -2019 City of Ukiah Updated General Plan Housing Element code to define and allow Development) Single Room Occupancy (SRO) developments in the Medium Density (R -2) and High Density (R -3) zoning districts. H -4.a: During fiscal year City Staff (Planning General Fund 2014 -2015 2014 -2015 prepare non- and Community discrimination in housing Development public information H -4.b: Distribute housing City Staff (Planning General Fund 2014 -2015 discrimination public and Community information and make it Development, RDA, available at the Ukiah Civic and Economic Center and on the City's Development website. H -5.a: Apply the CEQA City Staff (Planning N/A Ongoing Infill Exemption and and Community perform expedited review Development for well designed, compact projects using green and sustainable design and building techniques. H 5.bl PFepaFe and ,II let s bd iyisien Gity Staff GeneFal Fun4 2011 2912 (Planning Develepment and H -5.C: Prepare and City Staff (Planning General Fund 2015 -2016 present a green and Community building /sustainable Development development incentive tool(s) for consideration that could include density bonuses and relief from parking and other zoning requirements. H -5.d: Green Building City Staff (Planning General Fund 2015 -2016 Codes: Consider Amending and Community the building and zoning Development codes to identify and remove constraints to green - building, resource conservation, and alternative energy generation and establish 83 2014 -2019 City of Ukiah Updated General Plan Housing Element green building and sustainable practice requirements for new developments, remodels and retrofits. Topics to be included are: Green building materials and practices, Passive solar design and siting, Energy efficient heating and cooling technology, Alternative water storage, wastewater treatment and reclamation, and storm - water management systems. H -5.e: Continue to City Staff (Public Utilities Public Benefit Ongoing administer the solar and utilities) Fund energy efficiency rebate programs. WSJ: Assist developers City Staff (Planning General Fund 2014 -2019 and Ongoing and housing development and Community agencies in incorporating Development green building, energy conservation, and alternative energy generation into their projects by providing information about resources and links to local organizations such as local renewable energy system designers and installers, rebates, energy- rating systems, and funding, on the Housing Resources website. H -5.g: Promote energy City Staff (Public Public Utilities 2014 -2019 and Ongoing and water conservation utilities, Public education programs that Works, Planning, address steps to energy Building) and water efficiency, benefits of weatherization and weatherization assistance programs, and information of onsite renewable energy generation technologies. 84 2014 -2019 City of Ukiah Updated General Plan Housing Element H -5.h: Promote City Staff (Public 2014 -2019 and Ongoing stormwater management Works, Planning, Building) systems for mutli- family housing developments that have multiple benefits such as bio- swales to reduce downstream flooding, contamination of streams and rivers, fire hazard, and irrigation needs and to distribute stormwater and recharge groundwater. H -5.i: Reduce electricity City Staff (Public Public Utilities Ongoing and natural gas demands utilities, Economic by promoting the use of Development, RDA renewable energy and Planning, technologies in residential Building) and mixed -use projects. Strongly promote solar energy generation, use of solar water heaters, and passive solar design in new housing and, especially, multi - family housing both prior to and during project review. H -5.j: Work with City Staff (Planning, General Fund Ongoing developers to create RDA, Economic residential neighborhoods Development) with mixed housing densities, types, and housing affordability levels that promote human interaction, neighborhood - scale services and facilities, and connectivity to schools, neighborhoods, and commerce. H -6.k: Prepare written and City Staff (Planning General Fund 2012015 electronic public and Community information about what Development and the City is doing to Economic promote and create Development affordable housing, and invite public participation and suggestions. H -6.1: Conduct periodic City Staff (Planning, General Fund Ongoing meetings with developers, Building) aft non-profit housing 85 2014 -2019 City of Ukiah Updated General Plan Housing Element development agencies, the Ukiah Police Department and others to identify constraints to development of affordable housing and use the information gained to consider zoning code amendments. Owner Location Existing H -6.] No Net Loss The City City Staff (Planning, General Fund Ensure compliance with no will monitor project Building) net loss requirements approvals and comply with Units throughout the planning the no net loss period requirements of below) Government Code §65863. Henrie, P. 250 W. Vacant No zoning amendment or .9259 10 Traffic project approval shall Gobbi reduce the residential density or allow Street development of any parcel at a lower residential Ritdet, Y. 1006S. Vacant density than assumed in .6520 15 Traffic the Housing Element land State inventory unless the City makes written findings in Street accordance with §65863(b). Calvary 1030 Vacant LV APPENDIX B 2014 Vacant and Underutilized Land Vacant Parcels APN Owner Location Existing GP and Acres Potential Constraints Use Zoning Units (see note below) 00130606 Henrie, P. 250 W. Vacant MDR .9259 10 Traffic Gobbi R2 Street 00313038 Ritdet, Y. 1006S. Vacant C .6520 15 Traffic State C2 Street 00306125 Calvary 1030 Vacant LDR .6015 2 Access Baptist Helen R1 86 2014 -2019 City of Ukiah Updated General Plan Housing Element 87 2014 -2019 City of Ukiah Updated General Plan Housing Element Church Avenue 00311083 Hiatt, M. 1080 Vacant LDR 3.192 6 Hillside, Helen R1 Access, Avenue Drainage 00308310 Phillips, S. 1405S. Vacant C .7607 12 Traffic, B1 TTEE State C2 Airport Zone Street 00308302 Cardenas, J. 1045S. Vacant C .5395 3 Traffic, B1 State C2 Airport Zone Street 00211414 Zbitnoff, 1 744 N. Vacant C 1.184 20 Traffic State C1 Street 00216010 Hillside E. Vacant C 1.453 30 Traffic Community Hamilton C2 Hospital Drive 00216013 Hillside W. Vacant C 2.419 50 Traffic Community Hamilton C2 Hospital Drive 00219344 Northwestern Railroad Vacant C 2.409 30 B2 Airport Pacific off Mason C2 Zone, Traffic, Railroad Street Drainage 00120108 Hill, T. 110 Vacant LDH .4123 2 Hillside Highland R1 H Slopes Avenue 00228110 Moretta, G. 190 Vacant C .1913 5 Drainage Cleveland C2 Lane 00120331 Wildberger, Highland Vacant LDR 1.458 7 Drainage J. TTEE Avenue & R1 Clay Street 00230125 Sanchez, F. 211 W. Mill Vacant C .2339 2 Traffic Street C1 00314001 Thomas, C. 190 Rupe Vacant C 2.035 10 Traffic, 131 C2 Airport Zone 00347206 Nevill, G. Off Vacant C .6662 4 Traffic, B1 Wabash C2 Airport Zone Avenue 00316057 Mountanos, 582 Vacant MDR 2.417 35 Access, Noise, M. TTEE Talmage R2 Traffic Road 00228218 Northwestern 200 E. Vacant C 1.812 25 Traffic, B1 Pacific Clay Street C2 Airport Zone, Railroad Drainage 00228219 Northwestern 200 E. Vacant C 1.511 25 Traffic, B1 Pacific Clay Street C2 Airport Zone, Railroad Drainage 00234044 Patel, R. 560S. Vacant C .8338 12 Traffic, TTEE Orchard C1 Drainage Avenue 87 2014 -2019 City of Ukiah Updated General Plan Housing Element 00315040 City of Ukiah 410 Vacant C .2611 2 Traffic Constraints Talmage C2 ( %) Dev Zoning Units and (see note Road 00214615 Vargas, R. 502 N. Vacant C .1211 1 Traffic State C1 Street Factor 00326053 Cashada, D. 1381 Vacant LDR .2027 1 Traffic Laurel R1 Avenue 18007003 Vanranken, 1117 Vacant MPA 2.264 0 Airport B1 F. Commerce PD Zone Drive 00230111 Foucault, J. 737 S. Oak Vacant HDR .1493 4 Traffic Street R3 18008028 Redwood 1701 Vacant MPA 4.683 29 Airport B1 Business Airport PD Zone Park of Road Ukiah 18008029 Redwood 1701 Vacant MPA 4.710 29 Airport B1 Business Airport PD Zone Park of Road Ukiah 18008030 Redwood 1701 Vacant MPA 7.839 56 Airport B1 Business Airport PD Zone Park Road 18009025 Redweed 1248 VaeaR MPA 3.596 2-5 Plene Park e# Ukiah A+rpert Park Blvd. RD 00203006 Moreno & N. Orchard Vacant C 4.736 58 Traffic Co. Avenue C1 00203005 Moreno & 595 Brush Vacant C 1.142 15 Traffic Co. Street C1 00304078 Shapiro, M. 210 E. Vacant MDR .5852 8 Traffic,B1 Gobbi R2 Airport Zone, Street Drainage 00304077 Shapiro, M. 210 E. Vacant C .8738 25 Traffic, B1 Gobbi C1 Airport Zone, Street Drainage Total 53.275 533 Units Underutilized Parcels APN Owner Location Existing Percent GP and Acres Potential Constraints Use ( %) Dev Zoning Units and (see note Dev below) Reduction Factor 88 2014 -2019 City of Ukiah Updated General Plan Housing Element 00211418 Titen, H. 720 N. Pizza 77% C .9198 20 Traffic State parlor C1 Street 00211420 Baarsch, B. 682 N. Single 55% C .5066 3 Traffic, TTEE State Family C1 Creek Street Residence 00211429 Barrington, 660 N. Dentist 64% C 1.390 15 Creek, R. State office C1 Traffic Street 00111328 Crook, B. 650 N. Single 87% LDR .7703 5 Drainage, Bush Family R1 Traffic Residence 00118114 Goodwin, C. 400 Park Single 62% LDR 2.273 15 Flood Zone TTEE Blvd. Family R1 Residence 00118115 Vargas, R. 1028 W. Multi 53% LDR 1.441 10 Flood Zone, Standley Family R1 Traffic Street Residences 00225701 Liu, G. TTEE 390 W. Medical 39% C .4187 5 Mature Trees Clay Office C1 Street 00130403 Davis, 1, 700S. Single 69% MDR .1423 1 Yard Oak Family R2 Setbacks Street Residence 00303109 American S. State Bank 66% C 1.832 15 Traffic, Savings & Street C1 Drainage Loan 00305065 Obergin, D. 751S. Affordable 33% C 2.179 40 Traffic, State Housing C1 access, Street Drainage 00313008 Siderakis, S. 1090S. Small Strip 54% C .7669 10 Flood Zone, State St Mall C2 traffic 00354023 Evans, A. 196 Single 62% LDR 1.625 6 Drainage TTEE Wabash Family R1 Residence 00210112 Orchard 715 Sidnie Affordable 55% MPA 1.604 10 Traffic Village Court Housing PD 00210108 Orchard 568 Ford Affordable 71% MPA 1.882 10 Traffic Village Street Housing PD 00213804 Orchard 610 N. Affordable 72% HDR 3.988 15 Traffic Manor Orchard Housing R3 Avenue 00309008 Wiles, G. 23 Betty Single 63% MDR .2597 2 Traffic Street Family R2 Residence 89 2014 -2019 City of Ukiah Updated General Plan Housing Element 00309010 Grivette, H. 19 Betty Single 71% MDR .2612 2 Traffic Street Family R2 Residence 00309011 Ferrer, P. 17 Betty Single 49% MDR .2740 2 Traffic Street Family R2 Residence 00309012 Salisbury, J. 15 Betty Single 68% MDR .2500 1 Traffic Street Family R2 Residence 002232- Northwestern 309 E. Vacant 0% C 6.31 100 Airport B2 12, Pacific Perkins C1 acres Zone, Railroad Street Drainage, Traffic 002232- Northwestern 309 E. Railroad 5% C 4.31 50 Airport B2 13 Pacific Perkins Depot C_1 acres Zone, Railroad Street Drainage, Traffic 002282- Northwestern 309 E. Vacant 0% C 2.29 35 Airport B2 18 Pacific Perkins C -2 acres Zone, Railroad Street Drainage, Traffic 002282- Northwestern 309 E. Vacant 0% C 1.83 15 Airport B2 19 Pacific Perkins C -2 acres Zone, Railroad Street Drainage, Traffic 00224706 Shami Enter 225 N. Shopping 41% C 2.123 25 Railroad, Orchard Center C1 Drainage, Avenue Traffic 00224707 Shami Enter 275 N. Shopping 36% C 1.388 16 Traffic Orchard Center C1 Avenue 00204018 Hunt, D. 902 Single 43% C .5673 1 Traffic Mazzoni Family C2 Residence 00301049 Wooldridge, 302 Single 67% LDR .3553 1 Infill J. Banker Family R1 Blvd. Residence 00114240 Snyder, M. 179 Park Single 86% LDR .5883 1 Infill TTEE Place Family R1 Residence 00214601 Penland, N. 589 N. Single 38% LDR .72954 1 Infill TTEE School Family R1 Street Residence 00218401 Keiffer, C. 493 N. Single 52% LDR .1953 1 Infill School Family R1 Street Residence 00210102 Porzio, F. 725 Orr Single 14% MPA .4878 1 Traffic Street Family PD Residence 90 2014 -2019 City of Ukiah Updated General Plan Housing Element 00209325 Seminack 190 Orr Church 43% C 3.254 14 Traffic Most Street Use ( %) C2 Units and (see note Reverend Dev Dev below) Richard Reduction 00125245 Nazarene 604 Jones Church 69% LDR .3788 1 Infill 18007018 Church Dist. Street Equip 37% R1 2.493 35 Drainage Advisory Hastings Rental and C1 00124220 Hammond, 606 Mary Single 74% LDR .2432 1 Infill 18004008 V. TTEE Lane Family 74% R1 1.289 9 Drainage TTEE Talmage Residence C2 APN Owner Location Existing Percent GP and Acres Potential Constraints Use ( %) Zoning Units and (see note Dev Dev below) Reduction Factor 18007018 Action Rents 1400 Equip 37% C 2.493 35 Drainage IMP Enter Hastings Rental and C1 Road Retail 18004008 Franks, J. 640 Single 74% C 1.289 9 Drainage TTEE Talmage Family C2 Road Residence 00124217 Allen, M. 624 Mary Single 77% LDR .5018 1 Infill Lane Family R1 Residence 00121501 Cariveau, T. 915 W. Multi Family 89% LDR .88595 1 Infill Administrator Perkins residential R1 Street 00207231 Brody, T. 1000 N. Single 79% LDR .8704 1 Infill TTEE Oak Family R1 Street Residence 00347241 Gerhart, K. 1330S. Commercial 66% C 1.0151 10 Drainage, State C2 Traffic Street 0113010 McKinney, N. 506 Park Single 50% LDR 1.1072 7 Odd narrow Blvd. Family R -1 configuration Residence 0114201 Delgrosso, B. 500 Park Single 47% LDR .2586 2 Narrow Blvd. Family R1 configuration Residence 00305087 Davis, M. 272 Single 49% MDR .2222 1 Traffic, TTEE Cherry Family R2 Airport B1 Street Residence Zone 00305088 Davis, M. 272 Vacant 0% MDR .3219 1 Traffic, TTEE Cherry R2 Airport B1 Street Zone 91 2014 -2019 City of Ukiah Updated General Plan Housing Element Total 50.786 346 1. The probable number of units takes into consideration property ownership, known long range plans of the property owner, location, market forces, and other constraints to development. 2. The traffic and access constraints are subjective and based on empirical observations and knowledge of the area surrounding each parcel. The potential number of units takes these observations into account and reflects a best guess or estimate of total probable units. 3. The drainage, creek, and flood zone constraints are listed because the sites are either located adjacent to or in close proximity to a creek or they are located in a 100 -500 year flood area as mapped by FEMA. The potential number of units takes these observations into account and reflects a best guess or estimate of total probable units. 4. The Infill constraint merely recognizes that the sites are identified infill parcels that typically experience infill "issues" when proposed for development or redevelopment. These issues include neighborhood compatibility, noise, congestion, etc. Each site was evaluated independently with these "issues" in mind and the probable number of units were estimated accordingly. 5. The Airport B1 Zone limits the number of people on a site at any given time, and precludes multi - family residential development if the density standard cannot be met and other alternatives sites exist. The B2 Airport Compatibility Zone ( Infill) allows a higher density than the B1, so that typical multi - family residential development (28 units per acre) can be achieved. 6. The same percentage reduction factor (36 %) used in 2004 to arrive at the "Probable" units was used in 2009. 7. The 2009 land survey utilized GIS technology and more detailed field work than the 2004 land survey. As a result, additional vacant and underutilized parcels were discovered, and exact acreages were determined. In most cases, the size of the 2004 parcels were reduced somewhat with the more exact GIS technology for determining their sizes. 8. In regard to the Underutilized Land, Staff made assumptions regarding potential additional units based on such factors as where existing buildings were located on the parcels, the presence of mature trees, creeks and other natural `constraints ", etc. 9. As indicated 3 of the 4 Northwest Pacific Railroad parcels are vacant. They are included in the list of underutilized parcels because they represent a prime lot consolidation opportunity with the 1 partially developed parcel. 10. The Orchard Village /Manor parcels are listed as underutilized because the development on these parcels includes large expansive lawn /turf areas that could be utilized for additional affordable housing units. 11. The residential development potential in the C -1 and C -2 zones is high. The maximum density allowed is 28 units per acre. Recently constructed housing developments in commercial zoning districts (non -mixed use) include a 6 unit apartment complex on North Main Street and a 12 unit apartment complex on South Main Street. 12. The maximum density allowed in the high density and commercial zoning districts is 28 units per acre. 13. There is a need for 234 extremely low, very low, and low income units. There is opportunity for 280 units on residentially zoned land (vacant, underutilized and redevelopable parcels). 92 2014 -2019 City of Ukiah Updated General Plan Housing Element 2004 2009 2014 Total 1129 904 879 Vacant/ Underutilized Potential Units Total Potential Hillside 66 63 63 Units Total Redevelopable Site N/A 114 114 Units Total Potential Units 1195 1081 1056 Total Probable Units 733 659 634 1. The probable number of units takes into consideration property ownership, known long range plans of the property owner, location, market forces, and other constraints to development. 2. The traffic and access constraints are subjective and based on empirical observations and knowledge of the area surrounding each parcel. The potential number of units takes these observations into account and reflects a best guess or estimate of total probable units. 3. The drainage, creek, and flood zone constraints are listed because the sites are either located adjacent to or in close proximity to a creek or they are located in a 100 -500 year flood area as mapped by FEMA. The potential number of units takes these observations into account and reflects a best guess or estimate of total probable units. 4. The Infill constraint merely recognizes that the sites are identified infill parcels that typically experience infill "issues" when proposed for development or redevelopment. These issues include neighborhood compatibility, noise, congestion, etc. Each site was evaluated independently with these "issues" in mind and the probable number of units were estimated accordingly. 5. The Airport B1 Zone limits the number of people on a site at any given time, and precludes multi - family residential development if the density standard cannot be met and other alternatives sites exist. The B2 Airport Compatibility Zone ( Infill) allows a higher density than the B1, so that typical multi - family residential development (28 units per acre) can be achieved. 6. The same percentage reduction factor (36 %) used in 2004 to arrive at the "Probable" units was used in 2009. 7. The 2009 land survey utilized GIS technology and more detailed field work than the 2004 land survey. As a result, additional vacant and underutilized parcels were discovered, and exact acreages were determined. In most cases, the size of the 2004 parcels were reduced somewhat with the more exact GIS technology for determining their sizes. 8. In regard to the Underutilized Land, Staff made assumptions regarding potential additional units based on such factors as where existing buildings were located on the parcels, the presence of mature trees, creeks and other natural `constraints ", etc. 9. As indicated 3 of the 4 Northwest Pacific Railroad parcels are vacant. They are included in the list of underutilized parcels because they represent a prime lot consolidation opportunity with the 1 partially developed parcel. 10. The Orchard Village /Manor parcels are listed as underutilized because the development on these parcels includes large expansive lawn /turf areas that could be utilized for additional affordable housing units. 11. The residential development potential in the C -1 and C -2 zones is high. The maximum density allowed is 28 units per acre. Recently constructed housing developments in commercial zoning districts (non -mixed use) include a 6 unit apartment complex on North Main Street and a 12 unit apartment complex on South Main Street. 12. The maximum density allowed in the high density and commercial zoning districts is 28 units per acre. 13. There is a need for 234 extremely low, very low, and low income units. There is opportunity for 280 units on residentially zoned land (vacant, underutilized and redevelopable parcels). 92 2014 -2019 City of Ukiah Updated General Plan Housing Element 14. It should be noted that as of March, 2011, the railroad depot site owned by the North Coast Railroad Authority was being considered by the State of California for the new Courthouse location. 93 2014 -2019 City of Ukiah Updated General Plan Housing Element CITY OF UlKIAH VACANT & UNDERUTILIZED LAND 2014-2019 GENERAL PLAN HOUSING ELEMENT UPDATE -A Jri 3 c"&-8 ap ILI IW ::'.CAY IF ,PJT AlrE 0 K �uf�" AYE 7; rT---kG I IS z rmE L If. rz 10 W-04COCN.-DR. BEE ti RE AVE, LCIMS- 10"I'E jEFF-EF Legend UncL-r-Utilized_Ukiah_Parcels-11-11 '-, �acant-Uldah-Parcels-11-11 Ukiah-Parcels-11-11 r—1 -Jkiah City Limits 'CpS,4 M. rrri F ;1114 0 0.15 0-3 0.6 0.9 1.2 iMiles 94 2014-2019 City of Ukiah Updated General Plan Housing Element N O r N O r n 0 77 a 3 v, APN OWNER SffUS 3 Status Raplt7 Area (In Acres) 011204018 I IJNT DENNIS L d MARY LYNN 902 MAZZONI 5T Undwutiilzed 1 0.57 0020€1325 SEMINACK MOST REVEREND RICHARD 190 ORR ST Underutilized 2 3.26 00203005 MORENO & COMPANY 595 BRUSH ST Vacant 3 1.14 00207231 BRODY JOELE D TTEE 1000 NO OAK ST Urrderutlllzed 4 0.87 00210102 POR;ZIO FRANK 8 KATHLEEN J TTEE 725 QRR 5T Undely llIzed 5 0.49 00210103 PORZID FRANK iS KATHLEEN J TTEE 725b ORR ST Undenitlllzed 6 0.42 00210112 ORCHARD VILLAGE 715 SIDNIECT Underutilized 7 1.50 00210106 ORCHARD VILLAGE 568 FORD ST Unden.rtilizad 8 1.88 00213804 ORCHARD MANOR 610 NO ORCHARD AVE UndeTutilized 5 3.99 00203006 MORENO & COMPANY NOCIRCHARDAVE Vacant 10 4.74 00211414 ZBITNDFF IGOR 114 744 NO STATE ST Vacant 11 1.18 00211418 TITEN HAROLD 720 NO STATE ST Underutilized 12 0.92 0021142D BAARSCK BEATRICE J TTEE 112 682 NO 'STATE ST UndenAllized 13 0.51 00211429 BARRIN13TON ROBERT W Ili JULIE A 0660 NO STATE ST Underutlllzed 14 1.39 00111126 PRiOR FAMILY TRUST DORA a SPRING ST Undenrtilized 15 0.15 00111326 CROOK BRUCE D JR. 8 CYNTHIA M 650 NO BUSH ST Underutilized 16 0.77 00214601 PENLAND NORMAN H TTEE 1 589 NO SCHOOL ST Undenrtiiized 17 0.73 002370126 PEAR ORCHARD ASSOCIATES Underutilized 18 0.49 04237027 PEAR ORCHARD ASSOCIATES Underutilized 14 1.03 00216013 HILLSIDE COMMUNITY HOSPITAL OF VVE HAMILTON DR Vacant 20 2.42 0021 8010 HILLSIDE COMMUNITY HOSPITAL OF EA HAMILTON DR Vacant 21 1.45 D0214615 VARGAS RODRIGO R & JOSEPHINE M 502 NO STATE ST vacant 22 0.12 00216401 KEIFFER CHRISTOPHER & BETTY M 493 NO SCHOOL ST Underutilized 23 0.20 00215330 DOYLE BRENT A & HEIDI O TTEES 345 NO MAIN ST Vacant 24 0_72 00215322 LEEPIN ALLEN 242 MASON ST Underutilized 25 0.43 002.17506 PI RST BAPTI ST C HURCF.H OF UKIAH 460 NO OAK ST Underutilized 26 0.22 00113010 MCKINNEY I` ORAH K 546 PARK BLVD Underutilized 27 1.11 00114201 DELGROSSO BEVERLY A 5010 PARIS BLVD Underutilized' 28 0.26 OD11424D SNYDER MARY E TTEE 179 PARK PL Underutilized 29 0.59 OD714239 SNYDER MARY E TTEE 179 PARK PL Undwtillzed 311 0.43 0011 B114 COO DWIN EDITH M TTEE 400 PARK BLVD Underutilized 31 2.27 00118115 VARGAS RODRIGO R 8 JOSEPHINE M 1028 WE STANDLEY ST Underutilized 32 1.44 D 219344 NORTHWESTERN PACIFIC RAILROAD RR OFF MASON Vacant 33 2.41 00219314 GRO ENTERPRISES 320 EA PERKINS ST Vacant 34 0.18 DD223213 NORTH COAST RAILROAD AUTHORITY 309 EA PERKINS ST Und&utlilzed 35 2.54 00223212 NORTHWESTERN PACIFIC RAILROAD 309 EA PERKINS ST Undetutlllzed 36 3.03 pl) O N C> 0 77 5.- 00224706 UKIAH ORCHARD LLC 225 SO ORCHARD AVE Urpdarutilized 37 2.12 00224707 UKIAH ORCHARD LLC 275 W ORCHARD AVE Underutilized 38 1.39 00228218 NORTHWESTERN PACIFIC RAILROAD 200 EA CLAY ST Vacant 39 1.81 13022E1219 NORTH COAST RAILROAD AUTHORITY 200 EA CLAY ST Vacant 40 1.51 00223701 LIU GRACE C TTEE 390 WE CLAY ST Underutilized 41 0.42 00121501 CARIVEAU TOM ADMINISTRATOR 114 915 WE PERKINS ST Underutiltoad 42 0.89 00121409 TRINITY ITY YOUTH SERVICES 200 SO BARNES ST UnderutRzed 43 125 00120108 HILL THOMAS P 110 HIGHLAND AVE Vacant 44 0.41 00120331 WI LDBERG ER JOSEPH A TTEE 112 HIGHLAND AND CLAY Vacant 45 1.46 00228110 MORETTA GINO & MARY 113 190 CLEVELAND LN Vacant 40 0.19 00234044 PATEL RAMAN M TTEE 113 WO 80 ORCHARD AVE Vacant 47 0.83 00124220 HAMMOND VIRGINIA TTEE 606 MARY LN Underutilized 49 0.24 00124217 ALLEN MARY E 624 MARY LN Underutilized 4q 0.50 00125245 NAZARENE CHURCH DIST ADVISORY 604 JONES ST Underutilized 50 0.38 00130403 DAVIS JAN L 700 50 OAK ST Underutlbmd 51 0.14 00230125 SANCHEZ FRANCIS & MARGIE K 211 WE MILL ST Vacant 52 0.23 002301 11: FOUCAULT JOHN W 737 SO OAK ST Vacant 53 oils 00130606 HENRIE PATRICK 250 WE G01331 ST Vacant 54 0,93 00303100 AMERICAN SAVINGS& LOAN ASSOCI SO STATE ST Underut[IlzW 55 1,63 00304077 SHAPERO MICHAEL L & SHARON MK 210 EA GGBBI ST Vacant 56 0-87 00304078 SHARI RD MICHAEL L & SHARON K T 210 EA GOBBI ST Vacant 57 0,59 00305065 OBERGIN DANIEL 75180 STATE ST Undemfflzed 58 2.18 00305983 DAVIS MARK E 8 DiQN NA TTEES 1)2 272 CHERRY ST Underutilized 59 0,32 013305087 DAVIS MARK E 8 DONNA TTEE S 112 272 CHERRY ST Underutilized 60 0-22 00301049 WOOLDRIDGE JASON & MCHEN I 302 BANKER BLVD Uftdentilized 61 0.3o 00311083 HIATT MARY D 1080 HELEN AVE Vacant 62 3.19 00300125 CALVARY BAPTIST CHURCH 1030 HELEN AVE Vacant 63 0,60 00313038 RITDET YA0WAPH[A J 1006 80 STATE ST Vacant 64 0,65 00308310 PHILLIPS SANDRA TTEE 1)2 140550 STATE ST Vacant 65 0.76 003DS302 CARDENAS JAIME & MARIA 0 114 1045 SO STATE ST Vacant 66 0.54 00314001 THOMAS CATHERINE 112 190 RUDE ST Vacant 67 2103 00313008 SIDERAKIS SID STEVE 112 1090 SO STATE ST UndertitIlIzed 613 0.77 00309008 VVILES GLENN M 9 ROSE 23 BETTY ST UmIerutIlIzed 69 0-26 00309010 GRIVETTE HUBERT E & ANITA M 19 BETTY ST Undenitilized T() 0-26 1303119011 FERRER PAZ C 17 BETTY ST Underutilized 71 0.27 003U9012 SALISBURY JERRY G 8 MARY LOU H 15 BETTY ST Underuti[ized 72 0-25 170315040 CITY OF UKIAH 410 TALMAGE RD Vacant 73 0-26 N O r N O r n 0 c a 00316057 MCUNTANCS MARK P TTEE 5D2 TALMAGE RD Vaunt 74 2.42 18C00013 FRANKS JACK 0 TTEE 113 640 TALMAGE RD Underutlllzed 75 1 -29 18007003 VANVRAN KEN FRANK A 1117 COMMERCE DR Vacant 76 2 -26 00364023 EVAJNS ALICE V TTEE 196 WABASH AVE Underutilized 77 1 -63 I80O7D18 THURSTON A1U70 CROUP I N G 1408 HASTINGS RD Underutilized 78 2-49 00347241 GERHART KATHERINE E 1330 50 STATE ST Underutilized 79 1.02 00347206 NEVILL GARY L & JEANNE M O F WABASK Vacant 80 OX7 18008025 REDWOOD BUSINESS PARR OF UKIAH 1230 AIRPORT PARK BLVD Vacant 81 3.00 00 BD53 CASHADA DONALC L & MARJORIE M 1381 LAUREL AVE Vacant 82 0.20 18008028 REDWOOD BUSINESS PARK OF UKIAH 1701 AIRPORT RD Vacant 83 4 -68 /8008029 REDWOOD BUSINESS PARK pF UKIAH 1701 AIRPORT RD Vacant 84 4 -71 /8008030 REDWOOD BUSINESS PARIS OF LJKIAH 1701 AIRPORT RD Vacant 85 7 -84 APPENDIX C Review of 2009 -2014 Housing Element Implementation Accomplishments The City of Ukiah is committed to continually improving programs in the Housing Element to ensure that the housing needs of the community are met. Reviewing past accomplishments is an important step in developing housing strategies that are effective and address identified community needs. State law requires the City to report on progress made in meeting the goals, policies, and objectives set forth in the prior Housing Element. This includes reviewing progress made in implementing programs included in the adopted element, and evaluating their effectiveness and continued appropriateness for the City. The last Housing Element was adopted in 2011 and covered the RHNA period from 2009 to 2014. Even with the loss of the Redevelopment Agency and a lack of staff and financial resources, moderate to good progress was made implementing the 2009 -2014 tasks. Program Objective Timeframe in Housing Element Progress /Appropriateness H -1.a: By the end of Rehabilitate residential 2010 Progress: CDBG funds 2010, develop and implement units secured for rehab projects. A residential rehabilitation Mendocino County Community Program with an emphasis on Development Commission Improving safety, comfort and managed program for the City. Energy Efficiency. Two rehab projects completed. Additional funds being sought. Appropriateness: In theory, this program has a big bang for the buck, but the qualification requirements were challenging for many residents. Looking for additional funds with less stringent qualification requirements. H -1.b: Work with the City Energy Efficiency Ongoing Progress: Discussion in 2011. Public Utility Department to Improvements GHG Inventory and Climate potentially expand the City's Action Plan underway in 2012 Energy Efficiency Public -2013 — Expansion of the City's Benefits Fund. Energy Efficiency Public Benefits Fund may become a program in CAP. Appropriateness: This 98 2014 -2019 City of Ukiah Updated General Plan Housing Element 99 2014 -2019 City of Ukiah Updated General Plan Housing Element program is still appropriate and may be fulfilled with the adoption of the City Climate Action Plan — slated for 2014. H -1.c: Provide informational Education Ongoing Progress: Completed. Green materials to the public Building Resource Center regarding sustainable and created in the Ukiah Civic green building materials. Center. Appropriateness: This program provides valuable information to residents, contractors, architects, etc. H -1.d: Consider measures Preservation of Mobile Ongoing Progress: Completed. Rent That would Home Parks stabilization ordinance adopted preserve /conserve existing in 2011. mobile home parks, such as a mobile home rehabilitation program, conversion to Appropriateness: While a ownership program, major part of this program was infrastructure improvement completed, it remains incentives, rent stabilization, appropriate and is included in etc. the updated element. H -1.e Develop an At -Risk Maintain stock of Ongoing Progress: Inventory completed Units Program: Maintain an affordable housing. in 2011. Inventory of at -risk affordable housing units and work with property owners and non Appropriateness: While a - profit affordable housing major part of this program was organizations to preserve completed, it remains these units by identifying and appropriate and is included in seeking funds from Federal, the updated element. State, and local agencies to preserve the units. H -2.a: Provide copies of the Education Ongoing Progress: Completed in 2011. inventory of vacant and underdeveloped land for Appropriateness: The public distribution. program is appropriate and on- going, and remains in the updated element. 11-11-2.1b: Work with public transit Education Ongoing Progress: Development providers and developers to project referral to the encourage housing Mendocino Transit Authority development located close to routine procedure. public transit facilities. Appropriateness: The program is appropriate and on- going, and remains in the updated element. 99 2014 -2019 City of Ukiah Updated General Plan Housing Element H -2.c: Provide reduced Encourage and Ongoing Progress: Reduced fees planning permit application increase second adopted if units are affordable. fees for residential second dwelling units dwelling units. Appropriateness: Completed and no longer included in the updated element. H -2.d: Review the zoning Encourage condo and Ongoing Progress: Preliminary review code and determine if any cooperative living completed in 2011. constraints to condominium projects. developments and cooperative living projects Appropriateness: This exist, and if so, eliminate the program has not been constraints. completed and is still appropriate. It remains in the updated element. H -2.e: As Staff and resources Eliminate Ongoing Progress: No complaints allow, assist the Staff of the incompatibility received. Ongoing discussions Buddy Eller Homeless Shelter and monitoring. facility to resolve any neighborhood compatibility issues that arise. Appropriateness: This program is on -going and still appropriate. It remains in the updated element. H -2.f: The zoning code shall Increase homeless Ongoing Progress: Low priority be amended to allow shelters because no capacity issues at homeless facilities without the the existing shelter. requirement for a Use Permit in the M Manufacturing zoning district. The zoning Appropriateness: This code shall require a Site program is on -going and still Development Permit and appropriate. It remains in the facility management plan, and updated element. reasonable site development standards for homeless facilities, pursuant to California Government Code Section 65583. H -2.g: Do not permit the Retain rental housing Ongoing Progress: No conversions conversion of rental units to stock proposed in 2011 -2013. condominium units unless the City's amount of rental units is sufficiently adequate. Appropriateness: This program is on -going and still appropriate. It remains in the updated element. H -2.11h: Do not permit the Retain housing stock Ongoing Progress: No conversions conversion of single family proposed in 2011 -2013. residential homes to 100 2014 -2019 City of Ukiah Updated General Plan Housing Element professional offices unless the Appropriateness: This City's amount of residential program is on -going and still units is sufficiently adequate. appropriate. It remains in the updated element. H -2.i: Adopt an Inclusionary Increase affordable Ongoing Progress: Preliminary work Housing Ordinance by 2013 housing completed. Minimal housing that requires below- market starts in the City. Inclusionary rate housing to be included as housing ordinance low priority. part of residential projects Appropriateness: This program is on -going and still appropriate. It remains in the updated element. H -2.j: Adopt the following Increase affordable Ongoing Progress: Preliminary work minimum standards for housing completed. Minimal housing inclusionary housing units: starts in the City. Inclusionary housing ordinance low priority. 3. The exterior appearance of inclusionary units Appropriateness: This shall not be different program is on -going and still than for other units in appropriate. It remains in the the housing updated element. development of which they are a part; and 4. Inclusionary units shall be dispersed or distributed throughout the development rather than being concentrated in one portion of the development. H -2.K: Prepare a Nexus Study Generate affordable Ongoing Progress: No work completed. by 2014 to determine if a housing funds Reduced staff and a lack of nexus can be established funds to prepare Study. requiring the developers of large residential and Loss of Ukiah RDA stalled commercial projects to effort. construct needed affordable housing units on site or in another appropriately zoned Appropriateness: This location near the place of program is on -going and still employment and /or pay a appropriate. It remains in the housing impact fee. If a nexus updated element. can be established, adopt the affordable housing requirement or housing impact fee. H -2.1: Identify and meet with Develop partnerships Ongoing Progress: Met and worked nonprofit builders who with affordable housing closely with an out -of -town specialize in building housing developers. affordable housing developer 101 2014 -2019 City of Ukiah Updated General Plan Housing Element for extremely low- income about the old Trinity School site. households. This effort is designed to build a long -term Effort stalled due to the partnership in development, elimination of the Ukiah RDA. gain access to specialized funding sources, identify the range of local resources and Appropriateness: This assistance needed to facilitate program is on -going and still the development of housing appropriate. It remains in the for extremely low- income updated element. households, and promote a variety of housing types, including higher density, multifamily supportive, single room occupancy and shared housing. H -2.m: Work in conjunction Create more affordable Ongoing Progress: Some progress with other agencies to jointly housing made. Loss of staff and the develop and implement a elimination of the Ukiah RDA program that is designed to has stalled efforts. address the needs of the extremely low income Appropriateness: This households in the City. At least annually and on an on- program is on -going and still going basis contact agencies appropriate. It remains in the and developers to facilitate updated element. implementing the program. Actions to be considered for inclusion in the program include prioritizing City /RDA funding, supporting grant and other applications for funding, and exploring housing types and construction methods to promote housing for ELI citizens. H -2.n: Amend the zoning Streamline transitional Ongoing Progress: Preliminary work ordinance to be consistent housing projects. completed in 2011. with Senate Bill 2. All transitional and supportive Appropriateness: This housing shall be considered a program i on -going and still residential use and only those appropriate. It remains in the restrictions that apply to other updated element. residential uses of the same type (single family residential, duplex, multi - family, etc.) shall be imposed. H -2.o: Post the sites Education Ongoing Progress: Completed in 2011 inventory map and housing development in commercial Appropriateness: This zones information on the City's website and prepare program is on -going and still hard -copy informational appropriate. It remains in the handout material for property updated element. 102 2014 -2019 City of Ukiah Updated General Plan Housing Element owners and developers. H -2.p: Within 1 -year of Create more affordable Ongoing Progress: Loss of staff and the adoption of the Housing housing elimination of the Ukiah RDA Element, conduct a roundtable have stalled efforts. meeting with non - profit housing sponsors and developers to educate and Appropriateness: This share information about program is on -going and still vacant and underutilized sites, appropriate. It remains in the the planned development tool, updated element. the lot consolidation process, and incentives offered by the City. H -2.q: To ensure adequate Education Ongoing Progress: Completed. sites are available throughout Inventory updated in 2014 the planning period to meet the City's RHNA, the City will Appropriateness: This continue to annually update program is on -going and still an inventory that details the amount, type, and size of appropriate. It remains in the vacant and underutilized updated element. parcels to assist developers in identifying land suitable for residential development and that also details the number of extremely low -, very low -, low- , and moderate - income units constructed annually. If the inventory indicates a shortage of available sites, the City shall rezone sufficient sites to accommodate the City's RHNA. The City has identified residential capacity within the mixed use zone to accommodate 284 units of the City's RHNA for lower- income households. To ensure sufficient residential capacity is maintained within this zone to accommodate the identified need of 284 units, the City will develop and implement a formal ongoing (project -by- project) evaluation procedure pursuant to Government Code Section 56863. Should an approval of commercial development result in a reduction of capacity within mixed use zones below the residential capacity needed to accommodate the remaining need for lower- income households, the City will identify and zone sufficient sites to accommodate the 103 2014 -2019 City of Ukiah Updated General Plan Housing Element shortfall on land zones exclusively for residential multifamily use allowing at least 16 du /acre. H -2.r: Facilitate the Create more affordable Ongoing Progress: Initial steps consolidation of smaller, multi- housing completed in 2012. family parcels by 1) publicizing the underutilized sites Ongoing efforts slowed by i inventory on the City's reduced staff and the website, and 2) providing technical assistance to elimination of the Ukiah RDA. property owners and developers in support of lot Appropriateness: This consolidation. To encourage program is on -going and still development of quality appropriate. It remains in the housing at prices lower updated element. income households can afford on smaller, multi - family parcels, the City will meet with non - profit sponsors and developers to promote strategies and the creation of lot consolidation incentives. H -2.s: Identify a prime Increase potential Ongoing Progress: Completed in 2011. affordable housing infill site affordable housing sites ( "Garden Cafe" site — South currently burdened by flood State Street). zone issues and pursue an engineering study and possible FEMA map correction Appropriateness: Completed to eliminate this constraint. and therefore not included in updated element. H -3.a: Special Needs Increase very low and Ongoing Progress: Reduced staff and Rental Housing: Support special needs housing the elimination of the Ukiah applications to State and units RDA have stalled federal agencies such as implementation. HCD, State Treasurer's Office, HUD and USDA for affordable Appropriateness: This rental housing financing to program is on -going and still provide shelter for very low- income families and special appropriate. It remains in the needs households. updated element. H -3.b: Increase housing Increase housing Ongoing Progress: Routine procedure opportunities for persons with opportunities for with the review of development disabilities consistent with the persons with disabilities projects. fair housing and disability laws, and encourage physical Appropriateness: This access to and within residential units and areas program is on -going and still during the development appropriate. It remains in the review process. updated element. H -3.c: Review the zoning Eliminate constraints Ongoing Progress: Preliminary work code and consider eliminating competed in 2011. regulatory constraints to special needs housing projects. Appropriateness: This program is on-going and still 104 2014 -2019 City of Ukiah Updated General Plan Housing Element 105 2014 -2019 City of Ukiah Updated General Plan Housing Element appropriate. It remains in the updated element. H -3.d: Continue to support Increase farmworker Ongoing Progress: Lower fees adopted. and assist farmworker housing housing advocates by providing Appropriateness: This technical assistance with development applications; program is on -going and still lower planning application appropriate. It remains in the fees for affordable housing updated element. projects, and identifying potential sites for farm worker housing. H -3.e: Amend the zoning Increase tools to Ongoing Progress: Downtown Zoning code to define and allow encourage affordable Code adopted in 2012 — Single Room Occupancy housing. includes opportunities for SRO (SRO) developments in the development. Medium Density (R -2) and High Density (R -3) zoning Appropriateness: This districts. program is on -going and still appropriate. It remains in the updated element. H -4.a: Continue to refer Education Ongoing Progress: No complaints housing discrimination received. complaints to Legal Services of Northern California, State Appropriateness: This Fair Employment and Housing Commission, and the U.S. program is on -going and still Department of Housing and appropriate. It remains in the Urban Development (HUD). updated element. H -4.b: Distribute housing Education Ongoing Progress: Completed. discrimination public information and make it Appropriateness: This available at the Ukiah Civic program is on -going and still Center and on the City's appropriate. It remains in the webslte. updated element. H -5.a: Apply the CEQA Infill Education Ongoing Progress: Implemented with Exemption when possible and Planning Commission approval perform expedited review for in 2012 of the Richard Ruff well designed, compact project on North State Street. projects using green and sustainable design and building techniques. Appropriateness: This program is on -going and still appropriate. It remains in the updated element. 105 2014 -2019 City of Ukiah Updated General Plan Housing Element H -5.16: Prepare and present a Education Ongoing Progress: Completed with downtown core small lot adoption of the Downtown subdivision ordinance or Zoning Code in 2012. similar tool for consideration. Appropriateness: Completed and not included in updated element. H -5.c: Prepare and present a Education Ongoing Progress: Project programed green building /sustainable for 2013. development incentive tool(s) for consideration that could Appropriateness: This include expedited permit processing, density bonuses program is on -going and still and relief from parking and appropriate. It remains in the other zoning requirements. updated element. H -5.d: Green Building Education Ongoing Progress: Project programed Codes: Consider Amending for 2013 the building and zoning codes to identify and remove constraints to green - building, Appropriateness: This resource conservation, and program is on -going and still alternative energy generation appropriate. It remains in the and establish green building updated element. and sustainable practice requirements for new developments, remodels and retrofits. Topics to be included are: Green building materials and practices, Passive solar design and siting, Energy efficient heating and cooling technology, Alternative water storage, wastewater treatment and reclamation, and storm -water management systems. H -5.e: Continue to administer Education Ongoing Progress: The program the solar and energy efficiency continues and is under rebate programs. evaluation for possible expansion. Appropriateness: This program is on -going and still appropriate. It remains in the updated element. H -5.f: Assist developers and Education Ongoing Progress: Green Building housing development Information Center completed in agencies in incorporating the Ukiah Civic Center. green building, energy 106 2014 -2019 City of Ukiah Updated General Plan Housing Element conservation, and alternative energy generation into their Appropriateness: This projects by providing program is on -going and still information about resources appropriate. It remains in the and links to local updated element. organizations such as local renewable energy system designers and installers, rebates, energy- rating systems, and funding, on the Housing Resources website. H -5.g: Promote energy and Education Ongoing Progress: Green Building water conservation education Information Center completed in programs that address steps the Ukiah Civic center. to energy and water efficiency, benefits of weatherization and Appropriateness: This weatherization assistance programs, and information of program it on -going and still onsite renewable energy appropriate. It remains in the generation technologies and updated element. financing options. H -5.h: Promote stormwater Education Ongoing Progress: Routine practice of management systems for Public Works Staff. mutli- family housing developments that have multiple benefits such as bio- New storm -water ordinance swales to reduce downstream adopted in 2010. flooding, contamination of streams and rivers, fire Appropriateness: This hazard, and irrigation needs program is on -going and still and to distribute stormwater appropriate. It remains in the and recharge groundwater. updated element. H -5.i: Reduce electricity and Education Ongoing Progress: Routine practice natural gas demands by during project review. promoting the use of renewable energy technologies in residential and Appropriateness: This mixed -use projects. Strongly program it on -going and still promote solar energy appropriate. It remains in the generation, use of solar water updated element. heaters, and passive solar design in new housing and, especially, multi - family housing both prior to and during project review. H -5.j: Work with developers Education Ongoing Progress: No opportunities to create residential have surfaced. neighborhoods with mixed housing densities, types, and Poised to implement. housing affordability levels that promote human interaction, neighborhood- Appropriateness: This scale services and facilities, program is on -going and still safety, and connectivity to appropriate. It remains in the schools, neighborhoods, and updated element. commerce. 107 2014 -2019 City of Ukiah Updated General Plan Housing Element 108 2014 -2019 City of Ukiah Updated General Plan Housing Element H -5.k: Adopt a form based Education Ongoing Progress: Downtown form - zoning code for the downtown based code adopted in 2012. that would promote and provide opportunity for compact, pedestrian friendly, Appropriateness: Completed infill mixed use development and not included in the updated including a variety of housing element. types. H -6.a: Redesign and Increase affordable Ongoing Progress: RDA eliminated by reinvigorate the RDA low and housing the State of California. moderate income housing program. Appropriateness: RDA eliminated and this program is not included in the updated element. H -6.16: Develop a Housing Education Ongoing Progress: New City website Resources webpage that may under construction 2012 -2014. be used to facilitate the development and improvement of affordable Appropriateness: This housing. Included on the program is on -going and still webpage could be items such appropriate. It remains in the as funding resources, updated element. affordable housing development agencies and developers, energy conservation and green - building resources and services. H -6.c: Conduct periodic Education Ongoing Progress: Reduced staff and meetings with developers and the elimination of the Ukiah non - profit housing RDA have stalled efforts. development agencies to identify constraints to Appropriateness: This development of affordable housing and use the program is on -going and still information gained to consider appropriate. It remains in the zoning code amendments. updated element. 108 2014 -2019 City of Ukiah Updated General Plan Housing Element [fit - APPENDIX D Zoning Matrix CITY Development, 3 Department nt° Planning &Community Development, 30t1 Seminary Avenue, Ukiah, CA 45482 plaiiiiing@i!ityofukiiih.com (707) 463 -6200 www.ei(yofakinh.e0m BASE ZONING DISTRICTS - LAND USE MATRIX This matrix provides a generalized reference for identifying uses by zoning district. The matrix is not adopted and noes not amend or substftute for regulations adopted by the City. Consult the Ukiah Municipal Code (Division 9, Chapter 2, Zoning) for definitions, regulations, standards and exceptions. Other regulations may apply. Some base and combining zoning districts are not shown, The Ukiah Municipal Code is online at http : /)66, 113 .195.234 /CAIUkiah /indexetltin BASE ZONING DISTRICTS - GENERALIZED LAND USE MATRIX IA w Allowed use by right. UP = Use permit required) USE R -i R-2 R -3 C -N C -7 C -2 M PF RESIDENTIAL Condominiums Up A A A Du lexes A A UP Dwelling9pu 5 _ Multi] le -famil residential units, apartment houses UP UP A A UP UP Mobile hams arks UP UP UP UP Manufactured homes A A A Single-family dwellings A A A A UP Single-family dwelling - 3,OQ -Q square foot lot UP Second dwelling units A A A A A Farm labor camps Resident man T /secu0 ersonnel housing UP UP RE SID EN TIAUCO MM ERC IA L Mixed residential with com atiblo commercial land uses UP UP Mixed rendal dwelling units with allowed or rnitted use(s) - - UP Boarding or rooming houses A A Bed and breakfast establishments UP UP UP UP A UP Hotels motels UP A UP UP PUBLIC QUTASI- PUBLIC, COMMUNITY Public buildings, structures and uses UP UP A 109 2014 -2019 City of Ukiah Updated General Plan Housing Element BASE ZONING DISTRICTS a GENERALIZED LAND USE MATRIX 1A s Aildm rarl naa hu right_ 11P a flap n®rrnit rgnulredi USE R -1 R -2 R -3 C -N C -1 C,2 M PP Public buildings and places of tem ublic assembl UP UP Quasi ublicbuildin , structures and uses UP UP' Public or dvate schrxtls UP UP UP A A Churches, chapels, refs teas assembly and instruction UP UP UP UP A Small family child daycare home - 6 maximum A Small family child daycare home - S maximum, including children under the age of ten 1U ears who reside at the horns A A UP A Large family child daycare home - 7 -14 including children under the age of 10 who reside at the home UP UP UP UP UP Commun' care facilit - 6 maximum A A A E� Community ,care fadli - 7 - 12 UP UP UP UP Small homeless facifiiles - 7 - 12 see sectian 9171 UP tJP UP A UP UP UP Large homeless facilities - more than 12 see section 9171 UP UP UP LIP UP UP UP UP Rest homes, convalescent services, residential medical facilities UP UP UP Hospitals and pharmacies UP —Up Conservation and natural resource conservation areas A Aj!e2LLs anal aviation - related functions and uses A Oowragon yards UP Public cemeteries and similar uses - - UP Public tnansportalin n facl lilies UP Public unfit facilities and uses A Rec aln facility. T A Refuse die os alf recycling areas, refuse transfer stations UP Minor food services unrelated to pi-imary use A Historical sites and monuments A Parks, comrnunit y oardens, playgrounds UP UP UP UP A Fairgrounds A Communit oancerts, farmers markets, craft bazaar, ilea markets UP COMMERCIAL Bar, dance hall, live entertainment establishment ni tclub UP Billiard parlor, amusement arcade, bowling alley UP Theater _ . UP _. Adult entertainment businesses see section 9176 UP UP Social halls and bed es UP UP Circuses, carnivals, amusement arks, open air theater, similar UP* UP* UP* UP" UP* UP UP' UP 110 2014 -2019 City of Ukiah Updated General Plan Housing Element BASE ZONING DISTRICTS — GENERALIZED LAND USE MATRIX fA= Allowed use by riaht. UP ='Use hermit reauired] USE R -1 R -2 R -3 C.N C-1 C-2 M PF temporary establishments Involving tare assembl>a es of eo 2le Home occu ations A A A A Outdoor sales establishments sec section 9184 UP UP UP UP UP UP Professional oftce& eneralf UP A A UP UP Professional office - mnverted from a single-family residence UP Medical offices A Banks A Business services A Personal service establishments UP A UP Sarbersho s, beaut shops UP A Coln operated laundromat sece _ . -_ ..- _ - -- Laundry rvi UP A A Drugstores A Florist UP A Video rentalslsales UP Tailor shop UP Bookstore UP 'Mom and o ' convenience groGery stores, delicatessens UP A Bakeries UP UP Coffee shops UP UP Restaurants, cafes no drive—through) UP — Restaurants drive-through) A UP _includes Retail stores - A UP UP Retail — except large commmial retail stores (such as department stores, supermarkets, chain drugstores, discount ck)!Wng stores UP Wholesale stores A Kennel, pet shop, and pet services A Veterinarian UP HEAVY COMMERCIAL OR INDUSTRIAL Auto sales — new or used A A Auto — repair, body and painting, car wash, service as statlon A A A Equipment re it shop A A Auto wrecking, junk yards Public or private parking lots for automobiles to accommodate primary use, or when next to C -N, C -1 or C-2 see section 9176 A UP UP A 111 2014 -2019 City of Ukiah Updated General Plan Housing Element BASE ZONING DISTRICTS — GENERALIZED LAND USE MATRIX fA = Allawead trse by rlaht UP c Use permit reouired] USE R -1 R -2 R -3 C -N C -1 C-2 M PF' Parldng lots Trans ortation es servio _�...__._ .,u..._. UP A Blacksmith shops A Building materials yards, lumber yards A Construction sales and service A A Farm equipment sales and feed stores A A Cabinet shop UP A I A Machine shop UP A A Planing mills A Sin shop A A Safety services A Minlfconvenience storage UP A A Storage facilities and bulk fuel storage A UP _ Warehousing and distribution limited A A Warehousing and distribution (general) UP Wholesale and storage establishments A Light manufacturing and industrial uses UP A UP anucturing, or storage uses objectionable due to smoke, Industrial, m fa dust, noise, radioactivity, vibration, bright light, etc. UP Heavy Jnclustrial and manufacturing uses without appreciable offensive or objectionable noise odor, dust or nuisance factors A Removal of minerals, earth, other natural materials see section 9176 UP UP UP UP up UP UP UP Temporary uses meeting purpose and Intent of district, not to exceed 6 months see section 9176 UP UP UP UP UP UP UP UP Fences - 6' of lass A A A A A A A A Fences - exceeding 6 feet see section 9176 UP UP UP UP UP UP I U P UP Accessory uses and buildings A A A A A A I A A Source: City of Ukiah - Planning and Community Development Department, 612907 112 2014 -2019 City of Ukiah Updated General Plan Housing Element 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 UKIAH PLANNING COMMISSION December 9, 2015 Minutes COMMISSIONERS PRESENT COMMISSIONERS ABSENT Mike Whetzel, Chair Christopher Watt Mark Hilliker Linda Sanders STAFF PRESENT Charley Stump, Planning Director Kevin Thompson, Principal Planner Cathy Elawadly, Recording Secretary Laura Christensen OTHERS PRESENT Listed below, Respectively Attachment 3 1. CALL TO ORDER The regular meeting of the City of Ukiah Planning Commission was called to order by Chair Whetzel at 6:00 p.m. in the Council Chambers of the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, California. 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE - Everyone cited. 4. APPROVAL OF MINUTES — The minutes from the October 28, 2015 meeting are included for review and approval. M/S Sanders / Hilliker to approve October 28, 2015 minutes, as submitted. Motion carried (4 -0). 5. COMMENTS FROM AUDIENCE ON NON - AGENDA ITEMS 6. APPEAL PROCESS 7. SITE VISIT VERIFICATION 8. VERIFICATION OF NOTICE — Confirmed by Staff. 9. PUBLIC WORKSHOP 9A. Housing Element Update — Request for Planning Commission to review and conduct a public workshop on the Draft 2014 Housing Element. No action will be taken. Principal Planner Thompson: Gave a staff report as provided for on pages 1 -3 of the staff report and PowerPoint presentation the content of which is included in the minutes as attachment 1: What is a Housing Element? • 1 of 7 mandated elements of the General Plan • Assess housing needs within the City • Sets the stage for a variety of housing • Requires review and certification by the State. What is in the Contents of the Housina Element • Needs Assessment — projected need, special needs: elderly, large families, farmworkers • Resources and Constraints Analysis as this relates to zoning, fees permits, Non - governmental: cost of lands, financing MINUTES OF THE PLANNING COMMISSION Page 1 December 09, 2015 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 • Site Analysis — Inventory of suitable land, analysis of zoning, zoning for all types of housing (Refer to City Map that references underutilized /vacant parcels in the City limits) • Programs — Goals (What we want to happen); Policies (Support the goals); Implementation tasks (How results will be achieved). Programs are a big part of the Housing Element because this represents housing goals /policies and corresponding implementation tasks. City of Ukiah RHNA (Regional Housing Needs Assessment) Allocation • The State of California determines where and how much growth is going to occur in the next cycle. The RHNA is the state - mandated process to identify the total number of housing units by affordability level that each jurisdiction must accommodate in its Housing Element. The California Department of Housing and Community Development (HCD) identifies housing need for Mendocino County for an eight -year period in this cycle from 2014 to 2022. Mendocino Council of Governments (MCOG) must then develop a methodology to distribute this need to local governments. Once a local government /jurisdiction has received its final RHNA, it must revise its Housing Element to show how it plans to accommodate its portion of the region's housing need as determined by HCD. The housing needs figure is divided among the various corresponding jurisdictions and represents what each jurisdiction and /or city is `obligated' to accommodate, not necessarily `build.' Each city has to look at availability of land and whether or not there are constraints and /or if a rezone is a necessary and /or possible option. Much of housing needs assessment was brought on by SB375 (Sustainable Communities Strategies). Noted during the last RHNA cycle most cites were `hit with some unrealistic housing needs numbers' that could not possibly be met. Also while some cities have experienced a higher housing needs assessment number, Ukiah's housing needs number has dropped. • The chart represents the RHNA allocation for the City of Ukiah and quantifies the need for housing within each jurisdiction during specified planning periods from 2014 to 2019 for the different income levels (very low, low, moderate and above moderate) • The City is not required to actually build the housing units but rather sets the stage for the private market and as such, how the City plans to fulfill its housing needs quota. Progress • Related to 2014 -2022 RHNA: Chart demonstrates progress made to date concerning proposed housing projects for `very low, low, moderate and above moderate income levels. Housing Element Goals • Goal H -1: Conserve, rehabilitate and improve the existing housing stock to provide adequate, safe, energy efficient, and decent housing for all Ukiah residents (General goal). • Goal H -2: Provide housing for all economic segments of the community (General Goal). • Goal H -3: Expand affordable housing opportunities for persons with special housing needs such as the homeless, mentally ill, physically disabled, households with very low to moderate incomes, senior citizens, farm workers, female heads of households with children under 18 years old, and first time homebuyers (Special needs). • Goal H -4: Promote well planned and designed housing opportunities for all persons regardless of race, gender, age, sexual orientation, marital status or national origin (Fair housing). • Goal H -5: Use land effectively to meet housing needs and to implement smart growth, green building, and sustainable development policies with a focus on infill development (Efficiency). • Goal H -6: Maintain a collaborative working relationship with all groups and organizations dedicated to providing affordable housing in the community, and ensure board public participation in the development of housing goals and policies (Collaboration). (Housing Element Goals will remain unchanged). Housing Element Review • Department of Housing and Community Development (HCD) has completed two reviews where the primary comment is the City must comply with SB2. The current draft General Plan Housing Element (2014 -2019) and corresponding Negative Declaration reflects the elimination of MINUTES OF THE PLANNING COMMISSION December 09, 2015 Page 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 references to 'redevelopment' as well as other minor changes based on updated information /data. Chair Whetzel: • Asked what if the City did not have sufficient /suitable acreage for housing projects and how would this issue be addressed? • Would assume the City is encouraging developments that would be for low income persons first. Commissioner Watt: • Rezoning requires looking at impacts to traffic /congestion and other types of impacts and asked if there is an environmental analysis that coincides with a rezone. • Understands the one impediment concerning compliance with the housing needs allocation process that has to be addressed is the zoning and then deal with potential project impacts. Asked if looking at availability for water /sewer would be another component of the CEQA documentation process for rezones. • If there is no suitable land available for housing projects and no rezone is possible would annexation be a consideration? • Understands then that the purpose of zoning changes is to allow for more density. • Asked if 'low and very low' represents `affordability.' • Asked, for example, relative to 'very low income' 11 units that are required for the 2014 -2022 cycle and does this mean some manipulation of the land use policy and zoning is necessary that brings the potential for the number of very low income housing units to 11 units. • Referred to the draft 2014 -2019 Housing Element dated March 2015 and the revisions and what the City has to do and if there is a direct correlation /relation with changes to the land use policy that will likely result in a letter from HCD? How does the City say our Housing Element will accommodate the City of Ukiah RHNA assessment? Are the number of units established for a particular housing needs assessment cycle accommodated /available on the map. In other words, is the assessment documented by actual units on a map? • How does 'very low' income relate /compare to the other income categories in terms of determining housing needs allocation? It would follow then that Moderate and Above Moderate income groups would be associated with single - family housing units. Commissioner Sanders: • US Census information is documented in the Housing Element. Principal Planner Thompson: • The aforementioned issue of potentially not having suitable inventory of land for housing development would result in a rezone, particularly to accommodate /provide for multi - family housing (R -3 density). It is important for jurisdictions to comply with State HCD housing requirements and have their housing element certified because this is directly tied to the financing of grant allocations /appropriations for housing projects. • Confirmed an environmental analysis would be required for a rezone as it relates to site analysis and CEQA would require review of potential project impacts. The intent of review concerning a potential rezone is to go as far as possible in the process until a 'real /specific' project is actually proposed where potential and possible significant environmental impacts are identified /addressed that may, for instance require a traffic count study, etc. • Acknowledged there are project level impacts that need to be identified and addressed in more detail once a project is more clearly defined. Again, staff is required to look at CEQA documentation for rezones. Site analysis for potential housing development encompasses many elements that have to be addressed that may have to do with traffic /congestion, water /sewer availability, even tree removal issues, for example. • Is not familiar with any jurisdiction being required to annex land to meet housing allocation needs. Has observed some communities are completely 'built -out' having no vacant land available and their required housing numbers are typically low as to what housing they are required to provide. MINUTES OF THE PLANNING COMMISSION Page 3 December 09, 2015 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 • Very low, low, moderate, above moderate represent income levels as defined by the State and classified by area median percentage. • Referred to the map that shows vacant and underutilized parcels in the City limits and noted the map has not been revised for this housing needs assessment cycle. The map is exactly the same from the previous housing needs cycle (2009 -2014) where the based assessment shows high numbers (Very low = 131 units; Low = 113 units; Moderate = 101 units; Above Moderate = 249) compared to the 2014 cycle where the based assessment shows lower numbers (Very low = 11 units; Low =7 units; Moderate = 7 units; Above Moderate = 20 units). • The City is not proposing any land use changes. • Confirmed the number of units for a particular housing needs assessment is related to number of units on the map. Related to the map red represents underutilized parcels in City limits and yellow represents vacant parcels in City limits and are considered 'inventory' and /or 'open properties' that are available. • Very low income would correlate and /or is associated with high density housing projects. • Confirmed low income housing developments would be encouraged. Some cities provide for 'Inclusionary Housing' which is a term that refers to municipal and county planning ordinances that require a given share usually 10 to 20% of new construction to be affordable to people with low to moderate incomes. The City of Ukiah does not have an inclusionary housing requirement /ordinance. • Emphasized that the housing numbers being discussed were assigned to us by the State. Again, the State gives the housing numbers to MCOG for Mendocino County that MCOG divides among the jurisdictions. The City has the opportunity to comment on the housing allocation numbers. Unlike the previous allocation cycle, the City's numbers for the current cycle are so low that there is no objection. • Confirmed US Census information is included in the Housing Element, particularly as it pertains to population and identification of special needs, head of household categories etc., and some of the information comes from the California State Department of Finance. Commissioner Watt: • Basically in conclusion the numbers from the US Census and State Department of Finance are related to 'units on a map.' Commissioner Hilliker: • Does the information in the Housing Element say anything about the coming and going of population in areas and /or can this be effectively assessed? Commissioner Sanders: • Referred to page 7 and 8 of the draft Housing Element for 2014 -2019 and noted the information in the various tables addresses specific elements concerning population as to who makes up the population and what the housing needs are. The Housing Element does a good job of identifying the housing needs as to how the City can best serve its citizens. Principal Planner Thompson: • Information about population from the US Census is assessed and coincides with the SB375 that focuses on Sustainable Communities Strategies and /or the complicated formula associated with Green House Gases Emissions /particle equation. The intent is to focus on housing opportunities in communities where feasible /properly zoned areas and to avoid 'sprawl' development. • Acknowledged the City is only one year into its housing cycle and in terms of progress is already above the allocation needs in three of the four income groups as shown in the 'Progress' table of the PowerPoint presentation concerning approved new housing projects. Unlike 'Very low' and 'Low' income groups it is more difficult for the 'Moderate' income category to meet the designated housing needs allocation because of costs and funding availabilities. Commissioner Watt: MINUTES OF THE PLANNING COMMISSION Page 4 December 09, 2015 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 • With the housing market crash houses were plentiful so there was no real incentive for anyone to build a single - family dwelling. Chair Whetzel: • The City of Ukiah does its best to fulfill its housing quota and requested clarification there is no penalty if the quotas for the different income groups are not met. Principal Planner Thompson: The 'Moderate' income category is rather complex in that it goes up to 100% of area median income and while it is considered 'affordable' housing there is essentially no financing for this type of housing so there is less incentive to meet this housing need. Affordable housing needs are families who pay more than 30% of their income for housing and are considered cost burdened and may have difficulty affording necessities such as food, clothing, transportation and medical care. A family with one full -time worker earning the minimum wage cannot afford local fair - market rates for a two- bedroom apartment let along to rent a single - family dwelling. It is not uncommon for cities not to fulfill their 'Moderate' income housing quota. Since 'Very low' and 'Low' income categories placate to higher density units there is more incentive for this type of housing development because of tax credit assistance and /or funding opportunities that may include grants etc., that are available. Confirmed there is essentially no penalty for not meeting the housing quotas assigned but the City is obligated to tell the State about any land constraints, discuss the City's process for meeting the housing needs allocation quotas, advise of goals /policies that address special needs housing types in the community /or comment on any other associated problems /issues. Discussed the Housing Element Goals H -1 through H -6. Talked about the next steps in the process of getting the Housing Element for 2014 -2019 adopted and certified. After tonight's discussion and Commission comments, staff will come back requesting a formal recommendation for adoption by City Council with final review by HCD for certification. Commissioner Watt: • Related to the 'Goals' particularly the goal that provides opportunities and asked if this means the City must provide funding? • Asked in staff's opinion if there is an opportunity to develop land use policies that actually improve the quality of life for the citizens beyond having to 'jumping through the hoop' just to get a Housing Element document adopted and certified? • The site analysis is the requirement as it pertains to suitable land /analysis of zoning, etc., and asked if there is an opportunity to develop land use opportunities beyond the requirement? • Implementation tasks are essentially what we want developers to do on the building permit applications. Commissioner Sanders: Implementation tasks represent a much broader scope of how the results should be achieved than just what builders must do on a building permit application and referred to page 10 of the draft Housing Element that talks about 'Implementing Tasks' that include limiting the conversion of rental units to condominiums, limiting the conversion of single family home to professional offices, pursuit of the consideration of an inclusionary housing ordinance, supporting applications for affordable rental housing financing, amending the zoning code to allow single room occupancy developments by right, permitting small lot subdivisions, and working closer with affordable housing advocates and developers to facilitate affordable rental housing. The intent is to make projects work to accommodate the citizens. It appears for this Housing Element cycle the City is 'more proactive' than in past cycles in terms of establishing effective goal /policies /implementation tasks to encourage /see that potential housing developments work and how we can best serve the very low- income groups satisfy their housing needs. MINUTES OF THE PLANNING COMMISSION Page 5 December 09, 2015 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 Commissioner Watt: Views the 'Implementation Tasks' as essentially 'policies' the City applies to projects as they are presented and is of the opinion 'Goals' and corresponding 'Implementation Tasks' are directly related to the land uses. Of course, if someone wants to do a particular project, the City would support this endeavor and 'lower the constraints' if necessary to make the project work. Is of the opinion the policies are just policies and questions whether or not just having policies in place really makes things happen for citizens and sees the importance and necessity of having land use requirements in place that can automatically address housing needs and allocation thereof. Understands while policies and implementation tasks do help jurisdictions meet and shape their housing quotas finds that having land use requirements in place are also important. Chair Whetzel: • The Housing Element basically tells the State the City of Ukiah 'is trying' to provide housing opportunities for its citizens. The vacant /underutilized map indicates we have land available. • Noted the RHNA requirements /quota in the current Housing Element is much less than in the 2010. Principal Planner Thompson: • Confirmed the City does not have to provide funding to comply with the 'Goals' that are set forth. Referred to the recently approved PEP Senior Housing project where the land was donated by the City that also acts to satisfy a general Housing Element goal. • Much of the contents of the Housing Element is the same as the last cycle. With the economic downturn that occurred the State did not require cities to start over with having to revitalize their Housing Element and corresponding housing goals. • With the latest review of the draft Housing Element the State made comments where the City responded and made changes that are reflected in the current House Element document. (See Housing Element) • The way in which land uses translate relates to site analysis, i.e., inventory of suitable land, analysis of zoning and subsequent zoning for all types of housing. • Is of the opinion 'land use' represents a small component of the Housing Element. As such, there are many programs in the Housing Element related to goals /policies /implementation tasks that address what we want to see happen and how the results should be achieved. • Acknowledged while housing opportunities are 'land use driven' there is a lot more to it and this is the reason the Housing Element addresses programs and goals /policies /implementation tasks. • Again, the Housing Element has changed very little since the last cycle. Most of the implementation measures are the same. • The primary intent is make certain things happen as a result of the 'Goals' set forth. Every community has similar goals. The first goal is to always provide adequate and safe housing for the community. Commissioner Sanders: • The PEP project was not a 'typical' project as the property was redevelopment land. • Referred to page 13 of the draft Housing Element, Local Housing Development and noted the City has been working with a local developer on a number of housing project ranging from a new duplex in the Downtown to a 30+ unit apartment complex adjacent to major shopping, offices and the local transit system and also the City is donating 1.5 acres of infill parcels to PEP Housing for the construction of 42 low and moderate income senior units. This demonstrates the City has been proactive in generating /encouraging housing projects. • Staff reports prepared for projects typically mention if they follow the Housing Element as well as the General Plan, Zoning Ordinance, etc. • Would like to see existing residential units preserved for housing. Does not support allowing residential units to be converted to professional office use /office space and noted there are many such scenarios in the City. Many of these units could be used for affordable housing. Is of the opinion the aforementioned issue of converting residential units to office space needs to be addressed. Would like to see the issue of conversions be reviewed and reassessed. Supports MINUTES OF THE PLANNING COMMISSION Page 6 December 09, 2015 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 that the concept of allowing conversions of any residential unit in any zoning designation be addressed particularly if there is not sufficient housing stock for citizens and takes away from the housing inventory. Residential units exist in commercial zoning designations all over town. Notes the vacancy rate is really low in Ukiah for residential. Referred to page 63 of the Housing Element, Implementation Task H -2 -h states, 'Do not permit the conversion of single family residential homes to professional office unless the City's amount of residential units is sufficiently adequate.' While pleased to see this in the Housing Element, questions how can we protect the housing stock and what happens to those homes that have already been converted to office space? Is there any way to get these home back for housing use? Chair Whetzel: • The PEP project put the City 'way over its goal' relative to meeting Housing Element quotas for housing development. Principal Planner Thompson: • The PEP property was purchased with 20% set aside money intended for housing development purposes originating from property tax appropriations and fundamental in conjunction with the Redevelopment Agency set aside funding program. Even though money for redevelopment purposes is no longer a program the City is still able to help projects. The City made a sound decision to purchase the PEP property with redevelopment money before 'Redevelopment' was dissolved when all associated money was transferred back to the State. • Notes realistically it is not possible to satisfy /complete all the 'Goals' and 'Implementation tasks' set forth in the Housing Element. • Some residential units are lost to demolition for various reasons that decreases the housing inventory. Understands conversions of residential uses to commercial office space does reduce the housing stock and while this issue is mentioned in the Housing Element the document concerns itself more with what is going on and what can be done with regard to site analysis in connection with land constraints and zoning. Demolition of residential units are reported. Acknowledged that conversion of residential units to office space represents a loss in the housing stock. • There are residential units in the Downtown area and in other areas that exist in commercially zoned districts. Conversion of residential units in the R1 zoning district to office space use is not likely allowed. • Those residential units already converted to office space and with the likelihood of them being converted back to residential use is up to the discretion of the property owner. Typically a considerable amount of money is spent on a conversion. Conversions may be a zoning issue that can be looked at. Commissioner Watt: • Supports that sources providing information /data in the Housing Element such as in the tables cited in the document be dated because some information may be outdated and /or is no longer relevant but yet is referenced. • It may be some uses are non - conforming within a particular zoning district and therefore, a zoning issue and possibly representative of re- zoning changes not enforced. Principal Planner Thompson: • Information in the Housing Element is reviewed and updated as much as is possible with what is available. Since US Census information is not always current from the last census conducted /taken, the American Community Survey is a source that is available and provides more current information about population /households /renting versus homeownership /housing that can be used /cited in Housing Elements for updates, but much of this information is estimates. • Acknowledged it is a good idea to date sources used in the Housing Element and will review sections /tables where this would be necessary /valuable. • Rezones can result in legal non - conforming uses that do exist from time to time in certain cases. MINUTES OF THE PLANNING COMMISSION December 09, 2015 Page 7 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 Commissioner Sanders: • City Council could make a statement about preserving affordable housing by not supporting residential conversions to commercial uses. It could be that a conversion was allowed because of a rezone. • It may be that more commercial office space is necessary in this community but not draw /take away from the housing stock. Commissioner Watt: A conversion could be illegal or it was allowed by right. It may be that an 'overlay' zone is necessary to preserve housing stock. Sees there is many vacant office space available in different areas of the community. Is of the opinion there is not a high demand and /or need for office space because of the vacant space available. It is difficult to find affordable housing within walking distance to transportation, services in town but rent for such residential units are rather expensive so people tend to look outside the City limits for more affordable rental opportunities. Principal Planner Thompson: Related to conversions of residential units to commercial office space, the majority of which appear to exist on the fringe of the Downtown. A rezone makes it possible to change the existing 'Commercial' use to 'Residential.' An approved use permit runs permanently with the land such that the only way for a change to occur is for a rezone or a revocation of the use permit. Chair Whetzel: • The commercial area around the Downtown is fairly large. Principle Planner Thompson: • The areas in and around the Downtown core are zoned C -1 (Community Commercial) or C -N (Neighborhood Commercial) in which professional office uses are allowed. Residential units exist in these areas where residential conversions to commercial office space are possible. These areas represent the transition between the Downtown zoning and residential areas where some homes functions as 'residential' while other function as 'commercial.' Commissioner Sanders: Referred to page 52 of the draft Housing Element and questioned the matter of projects having to provide for on and off -site improvements requirements such that the City requires street curb, gutter and sidewalks, water and sewer connections, electrical connections and landscaping for all new construction, including affordable house. Related to the curb, gutter and sidewalk requirements does not view this as an ideal /effective way to direct storm water and asked if this is an issue? Does this pertain to the project or street side? Is City Council interested in adopting an Inclusionary Housing Ordinance? In order for Inclusionary Housing to work, this needs to be an ordinance. Chair Whetzel: • Providing for on and off -site improvements is a City Public Works standard requirement and documenting this in the Housing Element advises the State the City has these requirements. Commissioner Watt: • Is of the opinion what is being talked about in this section is curb, gutter and sidewalk 'on the project and not on the street side.' • Referred to page 27 of the draft Housing Element, Drainage, states 'The City adopted new Low Impact Development drainage requirements which could result in lower costs for housing projects,' and questions how this is possible? It would seem this requirement would add costs to projects. MINUTES OF THE PLANNING COMMISSION December 09, 2015 Page 8 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 Commissioner Hilliker: Related to the 'Strategic Planning' process that is ongoing there has been discussion relative to storm water and sewer and understands this has become a rather large issue and is interested to see how the discussion plays out. Referred to the checklist on page 7 of the Initial Environmental Study and Negative Declaration prepared for the City of Ukiah Housing Element update and asked about reference to the Williamson Act and what this act represents? Referred to the checklist question on page 9 of the Negative Declaration, Biological Resources, item f states, 'Conflict with the provisions of an adopted Habitat Conservation Plan, Natural Community Conservation Plan, or other approved local, regional, or state habitat conservation plan' and inquired how often these types of plans are updated? Principal Planner Thompson: • The Williamson Act of the US state of California (officially, the California Land Conservation Act of 1965) is a California law that provides relief of property tax to owners of farmland (agricultural land) and open -space land in exchange for a 10 -year agreement that the land will not be developed or otherwise converted to another use. Commissioner Watt: • The Williamson Act is essentially a property tax break where Ag owners do not get taxed at the full rate in exchange for a 10 -year agreement the land will not be developed. Requested clarification the City does not have such a contract. Principal Planner Thompson: Reference to the Williamson Act in the Initial Study /Negative Declaration is standard /generic language used in the checklist concerning the 'Agriculture and Forestry Resource' section and confirmed there is no Williamson Act property in the City limits. Related to the checklist question in item `f' that addresses conflict with provisions of an adopted Habitat Conservation Plan, etc., this also represents standard language having to do with CEQA requirements. City Council has discussed an Inclusionary Housing Ordinance, but no interest was expressed at the time this matter was brought forward. The matter of Inclusionary Housing is an ordinance and discussed what other jurisdictions do in this regard. Commissioner Watt: • The language in item `f' is CEQA provision related and 'there is nothing like this in the City.' Principal Planner Thompson: • Will review the aforementioned comments made by the Commission and come back with a Resolution and formal recommendation for adoption of the Housing Element to Council. 10. PLANNING DIRECTOR'S REPORT Principal Planner Thompson: Gave an update on recent Zoning Administrator meeting decisions and upcoming Planning Commissioner projects. Commissioner Sanders: Asked about the status of the Redwood Tree Car Wash project condition of approval about planting a street tree next to the MTA bus stop. Asked about the status of the Gobbi Street Apartment project. Principal Planner Thompson: Is pretty sure the City Public Works Department upheld the condition of approval regarding the planting of a street tree in the planter area next to the MTA bus stop and will confirm and advise the Commission accordingly. MINUTES OF THE PLANNING COMMISSION Page 9 December 09, 2015 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 • Confirmed no building permit has been issue for the Gobbi Street Apartment project. The applicant has assured the City they will proceed with the project. Chair Whetzel: • Asked if the Planning Commission will review the California Medical Marijuana Regulation and Safety Act (MMRSA) and what this means /translates for Ukiah in terms of zoning, etc. Principal Planner Thompson: Planning staff and the City Attorney have met regarding the new law and advised the City is in good shape with what the rules the City currently has in place as far as marijuana control. Does not recall offhand what rules the City has with regard to marijuana use and cultivation. 11. PLANNING COMMISSIONERS' REPORT Commissioner Sanders: • Provided an update on the annual Planning Conference regarding the subject matter and noted it was informative and beneficial. Chair Whetzel: • Local 4 -H Club members will conduct a `wreaths Across America' ceremony for the veterans at the Russian River Cemetery District in Ukiah on Saturday morning. • The Ukiah Municipal Airport annual Christmas party potluck luncheon is tomorrow and the Planning Commissioners are invited to attend. 12. ADJOURNMENT There being no further business, the meeting adjourned at 8:11 p.m. Cathy Elawadly, Recording Secretary MINUTES OF THE PLANNING COMMISSION Page 10 December 09, 2015 Attachment # HOUSING ELEMENT WORKSHOP Ci iah Planning Commission December 9, 2015 What is a Housing Element? • 1 of 7 mandated elements of the General Plan • Assesses housing needs at within the City • Sets the stage for a variety of housing • Requires review and certification by the State Cit jp k9.ah Planning Commission Housing Element Workshop 12/9/15 C O N T E N T S Needs Assessment: Projected need, special needs: elderly, large families, farmworkers. Resources and Constraints Analysis. Zoning, Fees, Permits, Non - Governmental: cost of land, financing Planning Commission Housing Element Workshop 12/9/15 CONTENTS Sites Analysis: Inventory of suitable land, analysis of zoning, zoning for all types of housing. -dhgb a' i /arOp r. brgM wi+arC� � IK MMY!� R g V✓� aM. TA S CONTENTS Programs: Goals- What we want to happen Policies- Support the Goals Implementation Tasks- How results will be achieved City of Ukiah RHNA Allocation RHNA- Regional Housing Needs Assessment- quantifies the need for housing within each jurisdiction during specified planning periods 2014 -2019. City not required to build units, set the stage for private market. I�• I IM111111l 131 113 101 249 SB 375 11 7 7 20 Cit kiah Planning Commission Mousing Element Workshop 12/9/15 PROGRESS *5 Units extremely low 11 7 7 20 * 21 21 gel 2 +10 +14 -7 +8 Cl ZCh Planning Commission Housing Element Workshop 12/9/15 GOALS • Goal H -1: Conserve, rehabilitate, and improve the existing housing stock to provide adequate, safe, energy efficient, and decent housing for all Ukiah residents- General Goal. • Goal H -2: Provide housing for all economic segments of the community- General Goal. Cit � kaiak Planning Commission Housing Element Workshop 12/9/15 GOALS • Goal H -3: Expand affordable housing opportunities for persons with special housing needs such as the homeless, mentally ill, physically disabled, households with very low to moderate incomes, senior citizens, farm workers, female heads of households with children under 18 years old, and first time homebuyers- Special Needs • Goal H -4: Promote well planned and designed housing opportunities for all persons regardless of race, gender, age, sexual orientation, marital status or national origin- Fair Housing 2. Cite` "=fi l-kiah Planning Commission Housing Element Workshop 12/9/15 GOALS • Goal H -5: Use land effectively to meet housing needs and to implement smart growth, green building, and sustainable development policies with a focus on infill development- Efficiency. • Goal H -6: Maintain a collaborative working relationship with all groups and organizations dedicated to providing affordable housing in the community, and ensure broad public participation in the development of housing goals and policies- Collaboration. Planning Commission Housing Element Workshop 12/9/15 Prior Review *Department of Housing and Community Development- two reviews *Major comment SB2 compliance * Eliminate references to Redevelopment *Other minor changes based updated data r� NEXT Planning Commission Workshop STEPS Planning Commission Recommendation Council Adoption HCD for Final Review 60 days 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 Draft UKIAH PLANNING COMMISSION January 13, 2016 Minutes COMMISSIONERS PRESENT COMMISSIONERS ABSENT Mike Whetzel, Chair Christopher Watt Laura Christensen Mark Hilliker Linda Sanders STAFF PRESENT Kevin Thompson, Principal Planner Michelle Johnson, Assistant Planner Cathy Elawadly, Recording Secretary OTHERS PRESENT Listed below, Respectively 1. CALL TO ORDER The regular meeting of the City of Ukiah Planning Commission was called to order by Chair Whetzel at 6:00 p.m. in the Council Chambers of the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, California. 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE - Everyone cited. 4. APPROVAL OF MINUTES — The minutes from the December 09, 2015 meeting are included for review and approval. M/S Sanders/Watt to approve December 09, 2015 minutes, as submitted. Motion carried (4 -0) with Commissioner Christensen abstaining. 5. COMMENTS FROM AUDIENCE ON NON - AGENDA ITEMS 6. APPEAL PROCESS 7. SITE VISIT VERIFICATION 8. VERIFICATION OF NOTICE — Confirmed by Staff. 9. PUBLIC HEARING 9A. Ukiah Forest Club Major Use Permit for Live Music, 239 North State (File No.: 1414— UP -PC) An application has been received from Frank Kibbish on behalf of the Ukiah Forest Club, 239 North State Street for Planning Commission approval to allow live inside entertainment and special events at 239 North State Street, APN 002 - 227 -12. Assistant Planner Johnson: • Gave a PowerPoint and project presentation as provided for on pages 1 through 8 of the staff and corresponding attachments 1 through 5. • Approval of the proposed use permit project would allow live inside entertainment in the form of: • 1) various nights of the week; 2) Hours of 8:00 p.m. to 1:00 p.m.; 3) Amplified music such as a band or disc jockey; 4) comedy shows; open microphone; 5) Karaoke. • The proposed project is located in the General Plan land use designation `Commercial' and the property is located in the Downtown Zoning Code designation and zoned Downtown Core (DC) that requires approval of a major Use Permit for live entertainment past 9:00 p.m. MINUTES OF THE PLANNING COMMISSION January 13, 2016 Page 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 • The project site is developed with a 2,500 sq. ft. commercial building on a 2,578 sq. ft. parcel. The parking lot located to the rear of the building with existing perimeter trees is not part of the site and /or project. • The proposed project is located in Airport Compatibility Zone B -2 (Extended /Approach Departure) Infill where low intensity retail and office are normally acceptable. The maximum density is 90 people for non - residential uses in the B -2 Infill area. The City of Ukiah Fire Marshal has indicated the maximum occupancy rate for a 2,500 sq. ft. night club is approximately 95 people. Based on staff's empirical observations, the number of people at the Forest Club on a typical Friday and Saturday night would be similar to the 85 persons the applicant predicts will attend the proposed Live Entertainment events. This number plus the two employees for a maximum shift does not exceed the maximum allowed occupancy rate of 95 people. The Forest Club has been operating at this level of intensity for over 50 years at the subject location and well before the Ukiah Airport Master Plan as it relates to density was adopted. The expected maximum number of people on the site during a music event exceeds the recently adopted airport density standard such that the use has been determined and is considered legal non- conforming to the density standard for the B -2 Infill Airport Compatibility Zone. • The project has no on -site parking accommodations and is located in the Downtown Parking Improvement District such that it is exempt from the parking requirements of the Downtown Zoning Code. • Due to the building and parcel size and corresponding constraints leaves no opportunity for new landscaping such that the project would not comply with the City 20% landscape coverage requirement where an exception to the requirement is requested. The City approved the Ukiah Forest Club prior to adoption of the 20% landscaping lot coverage standard. Staff supports a reduction to the landscaping coverage as addressed in Finding 5. • The applicant submitted a Security Management Plan date stamped December 01, 2015 that was reviewed and approved with comments by the City Police and Fire Department and addresses the issues of safety /security, noise, loitering, litter, lighting, alcohol consumption and education /training as provided for in attachment 3. • One public comment was received by staff today in support of the proposed project and is included in the minutes as attachment 1. • Staff recommends the Planning Commission approve the proposed project based on the draft Findings in attachment 1 and subject to the draft Conditions of Approval in attachment 2 that address the extended hours of live entertainment occurring past 9:00 p.m., the exception to the landscaping coverage requirement, and Security Management Plan. Commissioner Sanders: Asked about staff's analysis regarding live entertainment in the DZC. Referenced attachment 4 concerning condition #3 from the Ukiah Police Department that states, 'As a condition of any use permit granted; If the live entertainment or cover charge events cause the need for a Police Response more than two times in a calendar year, the permit holder will be required to thereafter submit a security plan to the Ukiah Police Department for approval a minimum of 45 days prior to any future events. The plan will articulate in detail the event planned and clear describe how security will be staffed to minimize the need for police responses. In such cases, approval or denial will be provided to the applicant no less than 30 days prior to the proposed event' and asked how the 'two calls per year' policy came into existence /play. Is concerned the Security Plan and corresponding conditions of approval are fair /reasonable and consistent with other approved Live Entertainment use permits in the community. Questioned if the two per year service calls apply to other businesses? Asked about the origin /status of the City Building Code violation currently in effect for the existing building that would have to be corrected before the proposed use permit is valid. Assistant Planner Johnson: • The staff analysis concerning live entertainment was based on DZC requirements since the Ukiah Forest Club is located in the DC zone and referenced the fundamental issues related to the live MINUTES OF THE PLANNING COMMISSION Page 2 January 13, 2016 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 entertainment use that are specially addressed in the Security Management Plan that had to be appropriately addressed for consistency with the required findings for the DZC. • Referred to draft Condition of Approval 5 that states, 'This Use Permit shall be reviewed within 12 months of issuance by the Planning Director to determine compliance with the conditions of approval. The number of Police Response in a calendar year that were a direct result of the establishment's failure to follow their approved management plan as determined, after a review, by the Planning Director and the Police Department regarding the amount of Police staff time associated with the Use Permit, and complaints received as a result of the live music and special events. If the Planning Director determines the use is not in compliance with the conditions of approval and /or that the use requires additional review, the Use Permit shall be scheduled for review by the Planning Commission. Review of the Use Permit by Planning Commission shall include a public notice and the applicant is responsible for paying the costs associated with Planning Commission review of the Use Permit (cost recovery). If complaints associated with the approved live music and special events are received during the first 12 months, this Use Permit shall be reviewed annually by the Planning Director as described above. The Planning Director shall determine if Planning Commission review of the Use Permit is required' and noted this condition more fully explains the need for the Ukiah Forest Club to follow their Management /Security Plan (attachment 3) that was agreed upon by the applicant and Police Department with regard to safety /security, noise, loitering, litter, lighting, alcohol consumption and education /training so service calls to the police department do not increase that could trigger review of the Use Permit for compliance with the project conditions of approval that includes conditions of approval from the Police Department. If the Security Plan is not being followed and a compliant is made that would count as a 'strike' against the Use Permit that if not corrected could lead to review of the permit by the Planning Director. Condition of Approval 5 is in place to protect the Forest Club from a possible disgruntled person making an erroneous /invalid complaint. The complaint must be valid and have substance. The intent was to make certain the Security Plan and corresponding policies /rules regarding service calls to the Police Department and use permit conditions of approval for the live entertainment operation were fairly /accurately assessed /addressed to avoid potential violations thereof. • Confirmed 'the two calls per year' policy was also applied to the PUB Live Entertainment Use Permit. • Would have to defer the type of building code violation on file with the City Building Department to the applicant. Commissioner Watt: • Questioned how we got to the point where a business that has been in operation for more than 50 years and had live music is required to get a use permit. There should be some policy in place that allows a business that has been in operation for a substantial period time to have a 'vested right' for such things as live entertainment without having to get a use permit. In other words, is there some 'vesting' that that exempts such business from having to comply with newly adopted zoning codes regulations and /or having to go through the use permit process. • Requested clarification if a business has been conducting a certain activity and a new zoning code goes into effect that requires a use permit for that activity does this automatically apply to the business even though the business was conducting that particular activity long before the zoning code was adopted? • Reference is given in the staff report to loitering in the parking lot and noted the project does not have a parking lot. There are outside areas and a back patio. Principal Planner Thompson: • Is not familiar with allowing for a 'vesting right.' • Is of the opinion /has knowledge a compliant likely triggered the need to get use permit approval to allow live music in bar /restaurant establishments. Has knowledge the PUB Bar and Restaurant experienced a variety of complaints over time concerning the bar use such that the number of complaints and /or police service calls triggered the need to go through the use permit process to allow for live entertainment. MINUTES OF THE PLANNING COMMISSION January 13, 2016 Page 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 • It is likely a business conducting a certain activity long before the zoning code was adopted would not require a use permit but then again if complaints are made about a particular establishment with regard to a use, it is likely a use permit would be required for a new use. Again, if a business becomes an issue with the neighborhood then a proposed new use would have to be looked at to make sure this business is operating up to code like everyone else. Assistant Planner Johnson: • The PUB Bar was required to get use permit approval for live entertainment that was essentially the result of public complaints. • Confirmed there is no parking lot included in the proposed project. Commissioner Hilliker: • Asked about the type of building code violation. Chair Whetzel: • Served on the Planning Commission when the DZC was being reviewed for eventual adoption by City Council. Many hours were spent formulating the use table that does address live entertainment in the three DZC zoning designations in the Downtown. It is his understanding live music was allowed in the Downtown area by right and without a use permit. Questioned why the Commission is reviewing a use permit application to allow live music in the Downtown core. • The intent of the DZC was to more or less streamline projects such as Live Music provided the appropriate criteria is met without requiring applicants to go through the lengthy discretionary review process. • Does not make sense to require the Planning Commission approve a major use permit to allow live entertainment in the Downtown where unlike the PUB there is no residential use in the area. Would be willing to approve the proposed project 'right now.' Assistant Planner Johnson: • The DZC requires approval of a use permit to allow live entertainment past 9:00 p.m. in the Downtown core. Related to the DZC live entertainment is considered an accessory use to the 'Bar, Cocktail Lounge' use and section 9224.6 states, 'Live entertainment with four or fewer acoustical performers is allowed as an accessory use when it is clearly incidental to the primary use of the building or site and will not negatively impact surrounding businesses and properties and hours of performance do not extend past 9:00 p.m.' The DZC says related to extended hours that live entertainment may be authorized past the hours of 9:00 p.m. with Zoning Administrator or Planning Commission approval. It was the Planning Director's decision to have the Planning Commission review the proposed live entertainment project rather than the Zoning Administrator. Principal Planner Thompson: Confirmed the Zoning Administrator would have reviewed the project if the Planning Commission did not where the hearing would have been publically noticed. It is likely the reason the Planning Commission is reviewing the use permit application for the Forest Club is because the PUB required approval of a use permit for live entertainment where the PUB had various types of complaints over time that required police service calls. Given the problems generated from the PUB and in all fairness to the neighborhood of the Forest Club with regard potential significant impacts Planning Commission review of a Security Plan and Use Permit to allow live entertainment was of importance to staff. PUBLIC HEARING OPENED: 6:30 p.m. Frank Kibbish, Applicant: • Does not own the building. The building owner would have to take care of any building 'red tags.' • The impending building code violation has not affected his bar operation. MINUTES OF THE PLANNING COMMISSION January 13, 2016 Page 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 Addressed the existing fence and security gate located to the rear of the property and how this works. The Police Department likes that the fence is over 12 feet in height and the back area is fenced -off from a safety and security issue standpoint. Addressed the location of the entrances and advised security persons are assigned to these entrances to make certain underage and /or other undesirable persons cannot patron the establishment. Related to police service calls, does not recall many call -outs in three years, if any, since he has owned the business. The Forest Club does not experience any issues under the current management. Commissioner Watt: • The use permit cannot take effect until the building code violation issue is cleared -up /resolved. Commissioner Hilliker: • Inquired about the rear exit and how this functions. • Inquired about the patio area and if this was intended for people using the facility. • Inquired about the industrial locked gate located in the rear of the building. • Asked about occupancy rate of 95 people and whether this should be that high. Commissioner Sanders: Is hoping the Building Official would not require work on the fence, if this is what the code violation is. Finds the fencing to be `attractive' and a good height. Also likes the Redwood trees that border the fence line. As such, is a perfect reason the Planning Commission should not add any more landscaping requirements for the proposed project. It appears the gate is safe and hopes this is not the violation. It would be nice to have more clarity in this regard. Commissioner Christensen: • Requested clarification if the building is 2,500 sq. ft. and the parcel is 2,578 sq. ft. the gate is not on the property. • Asked for clarification if the code violation pertains to the gate. Frank Kibbish: • Understands the building code violation must be cleared. • Confirmed the function of the patio area. • The alarmed gate remains locked at all times from the outside and the fence is attached. There is a `panic bar' on the gate from the inside of the property for safety purposes and talked about how the panic bar works and the type. The Fire Department has reviewed and approved the security gate and its function. • Technically the gate is not associated with the Forest Club. The owner of the Forest Club also owns the parking lot where the gate is located. The Forest Club rents the parking lot that is used as the patio area. The intent of the patio area is to cut down on the amount of loitering in the front of the building. Confirmed the parking lot is a separate lot. • Is unsure what the code violation pertains to. The building is more than 100 years old so there are likely building code violations. Noted it may be no building permit was issued for the office space constructed inside the building above the bar by the former bar owner that would have to be torn down/ inspected and this would mean removal of sheetrock and such that should not be too costly to do. • The occupancy rate of 95 persons was formulated by the Fire Marshal. Wants the occupancy rate to be lower just to be safe and is fine with the occupancy rate of 85 persons. • The building could actually withstand an occupancy rate of 100 persons, but for safety reasons should be lower. Assistant Planner Johnson: MINUTES OF THE PLANNING COMMISSION Page 5 January 13, 2016 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 Estimated the density to 87 persons, i.e., 2 employees on the maximum shift plus 85 customers at the Ukiah Forest Club. The Fire Marshal was to again review maximum density allowed for the building and inform staff. Consulted with the Building Official concerning density and compliance with the B2 Airport Compatibility Zone and asked what the potential occupancy rate should be based on the building square footage. The Building Official calculated a rough estimated density of 100 to 150 persons based on the square footage and other consideration such as chairs, pool tables, etc. The occupancy rate of 95 persons is far below what the Building Official estimated. Commissioner Hilliker: • Would not support a density rate of 150 persons or even a density of 100 persons. • Having been in the building when it was well occupied by patrons finds that will all the furniture, pool tables to be very crowded. While it may not be a code violation, is of the opinion it would be unsafe to have more than 95 persons in the building at one time, especially with the consumption of alcohol and all the activities going on. Frank Kibbish: • If the bar becomes crowded the pool tables are moved to the corner of the building in a place that is almost always unoccupied freeing up space upfront for safety reasons and this makes it less crowded. Commissioner Hilliker: • Even with the pool tables moved to the corner that allows for more space upfront, there still is not sufficient floor space when the building is crowded. PUBLIC HEARING CLOSED: 6:30 p.m. Commissioner Hilliker: • Having worked security in nightclubs asked how security is handled at the Ukiah Forest Club. Is pleased with how the Forest Club is currently managed /operated. PUBLIC HEARING RE- OPENED 6:31 p.m. Frank Kibbish: • Staff handles security and explained the protocol /procedures. • Is experienced in managing nightclubs and understands how one should be effectively operated, particularly with regard to addressing security. PUBLIC HEARING CLOSED: 6:37 p.m. Associate Planner Johnson: • Related to Commission concern regarding maximum occupancy and project approval, Condition of Approval #1 requires that live entertainment and special events fully comply with the project description and Security Management Plan submitted by the applicant and date stamped December 1, 2015 by the Planning Department as provided for in attachment 3. If the Commission still has further concerns about density a condition stating what the maximum occupancy rate can be crafted. Chair Whetzel: • The discussion has been about the estimated density rate being established between 85 and 95 persons. Commissioner Watt: • Requested clarification the proposed use permit is for live entertainment past 9:00 p.m. where live entertainment is allowed prior to 8:00 p.m. MINUTES OF THE PLANNING COMMISSION Page 6 January 13, 2016 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 Associate Planner Johnson: • While the staff analysis talks about estimated density as provided for on page 3 of the staff report, no condition of approval has been formulated in this regard. • Confirmed the intent of the project use permit is to allow live entertainment at 239 N. State Street after 9:00 p.m. and the establishment of a maximum occupancy rate is required for the use permit. Commissioner Sanders: Requested clarification the Fire Marshal sets the occupancy rate. Condition of Approval #16 from the Fire Marshal states, `Prior to opening for live music I will require a Fire and Life Safety Inspection and an occupancy check (how many people can safely occupy the business). Both of these items I can do now or any time prior,' and questioned why the Fire Marshal did not state what the maximum occupancy rate should be in the Condition of Approval. Commissioner Hilliker: • Occupancy rate is addressed /provided for in the City Fire Code and is based on a number of factors some of which include building square footage, floor plan, type of operation occurring in the building, etc. There was Commission discussion about what the maximum occupancy rate should be. Commission consensus: The use permit for live entertainment shall have maximum occupancy rate of 92 persons for live events after 9:00 p.m. Related to the issue of the applicant seeking relief from the landscaping requirements supports Finding #5 that states, `The Planning Commission has the authority to modify the required elements of a landscaping plan 'depending upon the size, scale, intensity, and location of the development project.' The reduction of landscaping is reasonable and appropriate for the following reasons: The existing property is developed with a 2,500 square feet commercial building and the total parcel size is 2,578, which leaves very little opportunity for new landscaping.' Associate Planner Johnson: • Recommends new condition of approval regarding maximum density be numbered 2F. M/S Watt / Hilliker to approve Ukiah Forest Club Major Use Permit for Live Music, File No.: 1414 -UP -PC based on Findings in attachment 1 and subject to Conditions of Approval in attachment 2 with new condition of approval establishing the maximum occupancy rate, as discussed above. Motion carried (5 -0). Final Use Permit Findings LIVE ENTERTAINMENT AND SPECIAL EVENTS AT 239 NORTH STATE STREET, APN 002 - 227 -12 FILE NO: MUNIS 1414 The following findings are supported by and based on information contained in this staff report, the application materials and documentation, and the public record. 1. The proposed project, as conditioned, is consistent with the goals and policies of the General Plan and Zoning Code as described in the staff report and Table 2. 2. The proposed project, as conditioned, will not be detrimental to public health, safety and general welfare based on the following: MINUTES OF THE PLANNING COMMISSION Page 7 January 13, 2016 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 A. Through the use permit, the operational characteristics are regulated and conditions of approval have been added to reduce any adverse impacts as discussed above. Therefore, the project would not be detrimental to the surrounding uses. B. The project has been reviewed by the Fire Marshal, Police Department, Building Official, and Public Works and any review comments from these departments have been included as conditions of approval. C. The project is required to comply with all federal, state and local laws. 3. The proposed project is exempt from the provisions of the California Environmental Quality Act(CEQA) pursuant to Section 15303 Class 3, conversion of small structures and Section 15301 Class 1, Existing Facilities based on the following: A. The proposed project will be ancillary to an existing business and does not involve hazardous materials; B. The location is not environmentally sensitive and no drainage courses or bodies of water (such as creeks or streams). C. The site is developed with an existing building, utilities and services are available at the site and no expansion of the existing building footprint is proposed as part of the project. 4. The proposed project is located in the Downtown Parking Improvement District therefore is exempt from parking requirements prescribed in section 9228.2 of the Downtown Zoning Code. 5. The Planning Commission has the authority to modify the required elements of a landscaping plan "depending upon the size, scale, intensity, and location of the development project." The reduction of landscaping is reasonable and appropriate for the following reasons: A. The existing property is developed with a 2, 500 square feet commercial building and the total parcel size is 2,578; which leaves very little opportunity for new landscaping. Notice of the proposed project was provided in the following manner as required by the Zoning Ordinance: a) posted in three places on the project site on December 29, 2015; b) mailed to property owners within 300 feet of the project site on January 04, 2016; and c) published in the Ukiah Daily Journal on January 03, 2016. Final Use Permit Conditions of Approval LIVE ENTERTAINMENT AND SPECIAL EVENTS AT 239 NORTH STATE STREET, APN 002 - 227 -12 FILE NO: MUNIS 1414 Approval is granted to allow live entertainment and special events as described in the project description submitted to the Planning and Community Development Department and date stamped December 01, 2015 and the Security Management Plan date stamped December 01, 2015 except as modified by the following conditions of approval. 2. Live Entertainment is allowed subject to the following: A. Live entertainment is allowed in the form of a live band and /or disc jockey, Comedy Show, Open Microphone, and /or Karaoke. B. Live entertainment may be amplified or non - amplified. C. Live entertainment is allowed on various nights of the week. MINUTES OF THE PLANNING COMMISSION January 13, 2016 Page 8 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 D. Within the Ukiah Forest Club, the hours for live entertainment are limited to 8:00 p.m. to 1:00 p.m. in order to reduce noise when live entertainment is occurring within the Ukiah Forest Club, exterior doors shall remain closed. E. No outdoor amplified live entertainment is allowed. F. Maximum Occupancy of 92 people for live events after 9:00 p.m. 3. All employees of the Ukiah Forest Club shall be given a copy of the approved Security Management Plan and these conditions of approval. 4. At least one owner of the Ukiah Forest CLub shall be onsite during all live entertainment events. 5. This Use Permit shall be reviewed within 12 months of issuance by the Planning Director to determine compliance with the conditions of approval. The number of Police Response in a calendar year that were a direct result of the establishment's failure to follow their approved management plan as determined, after a review, by the Planning Director and the Police Department regarding the amount of Police staff time associated with the Use Permit, and complaints received as a result of the live music and special events. If the Planning Director determines the use is not in compliance with the conditions of approval and /or that the use requires additional review, the Use Permit shall be scheduled for review by the Planning Commission. Review of the Use Permit by Planning Commission shall include a public notice and the applicant is responsible for paying the costs associated with Planning Commission review of the Use Permit (cost recovery). If complaints associated with the approved live music and special events are received during the first 12 months, this Use Permit shall be reviewed annually by the Planning Director as described above. The Planning Director shall determine if Planning Commission review of the Use Permit is required. 6. In order to reduce noise and loitering within the parking lot, at the close of business each night the Ukiah Forest Club owners /staff shall ensure that their patrons have left the site by 2:00 a.m. each night. 7. Any modifications to the ABC license for the premises may require an amendment to this Use Permit or a new Use Permit to allow an increase of the hours during which alcohol is served. 8. All provisions of the Security Management Plan date stamped December 01, 2015 to Operate the Ukiah Forest Club shall be adhered to at all times. 9. Activities approved as part of this Use Permit are subject to the requirements of Ukiah City Code Division 7, Chapter 1, Article 6 (Noise Ordinance). 10. The applicant agrees to post signs in a location that is visible to people entering the Ukiah Forest Club telling patrons to respect the peace of residential neighborhoods and to please avoid parking in the residential neighborhood where possible. From the Police Department (Sean Kaeser) 11. As a condition of any use permit granted the applicant must obtain and maintain the proper modifications and conditions to their Alcohol License as required by the California Department of Alcohol Beverage Control. 12. As a condition of any use permit granted the applicant have a written Security Plan in place that meets the approval of the Ukiah Police Department. MINUTES OF THE PLANNING COMMISSION Page 9 January 13, 2016 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 13. As a condition of any use permit granted; If the live entertainment or cover charge events cause the need for a Police Response more than two (2) times in a calendar year, the permit holder will be required to thereafter submit a security plan to the Ukiah Police Department for approval a minimum of 45 days prior to any future events. The plan will articulate in detail the event planned and clearly describe how security will be staffed to minimize the need for police responses. In such cases, approval or denial will be provided to the applicant no less than 30 days prior to the proposed event. 14. As a condition of any use permit granted the facility will be open to inspection during live entertainment and coverage events and the Ukiah Police Department will not be denied access. 15. As a condition of any user permit granted; In the event of a change of ownership or management of the facility associated with the live entertainment, the City shall be notified on the change in ownership /management. The new owner /manager shall meet with the Planning Department and Police Department to review this Use Permit and Security Plan. The new owner /manager shall indicate in writing if any modifications to the uses allowed by this Use Permit are proposed and shall identify the proposed modifications. Any proposed modifications shall be reviewed by the Planning Department and Police Department. The Planning Director shall determine if the proposed modifications are consistent with this Use Permit or require approval of an amendment to this Use Permit and shall determine if the amendment is minor (Zoning Administrator) or major (Planning Commission) . From the Fire Marshal (Kevin Jennings) 16. Prior to opening for live music I will require a Fire and Life Safety Inspection, and an occupancy check (how many people can safely occupy the business). Both of these items I can do now or any time prior. From the Building Official (David Willoughby) 17. There is currently an active building violation case on this property. Until the violation is abated, an increased use of the facility is not allowed. The following comments are intended to aid the applicant in realizing possible requirements for the project and are not intended as a plan review. • Once the violation is abated then a floor plan drawn to scale showing the location of the proposed live entertainment, table and chair layout and exiting will be required to evaluate the possibility of having live entertainment at the facility. Work may be required to bring the second rear exit up to standards. Standard City Conditions of Approval 18. Business operations shall not commence until all permits required for the approved use, including but not limited to business license, tenant improvement building permit, have been applied for and issued /finaled. 19. No permit or entitlement shall be deemed effective unless and until all fees and charges applicable to this application and these conditions of approval have been paid in full. 20. The property owner shall obtain and maintain any permit or approval required by law, regulation, specification or ordinance of the City of Ukiah and other Local, State, or Federal agencies as applicable. All construction shall comply with all fire, building, electric, plumbing, occupancy, and structural laws, regulations, and ordinances in effect at the time the Building Permit is approved and issued. 21. A copy of all conditions of this Use Permit shall be provided to and be binding upon any future purchaser, tenant, or other party of interest. MINUTES OF THE PLANNING COMMISSION January 13, 2016 Page 10 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 22. All conditions of approval that do not contain specific completion periods shall be completed prior to building permit final. 23. This Use Permit may be revoked through the City's revocation process if the approved project related to this Permit is not being conducted in compliance with these stipulations and conditions of approval; or if the project is not established within two years of the effective date of this approval; or if the established use for which the permit was granted has ceased or has been suspended for 24 consecutive months. 24. This approval is contingent upon agreement of the applicant and property owner and their agents, successors and heirs to defend, indemnify, release and hold harmless the City, its agents, officers, attorneys, employees, boards and commissions from any claim, action or proceeding brought against any of the foregoing individuals or entities, the purpose of which is to attack, set aside, void or annul the approval of this application. This indemnification shall include, but not be limited to, damages, costs, expenses, attorney fees or expert witness fees that may be asserted by any person or entity, including the applicant, arising out of or in connection with the City's action on this application, whether or not there is concurrent passive or active negligence on the part of the City. If, for any reason any portion of this indemnification agreement is held to be void or unenforceable by a court of competent jurisdiction, the remainder of the agreement shall remain in full force and effect. 9B. Housing Element Update — Request for Planning Commission to make a recommendation of adoption of the City Council for the Negative Declaration and draft Housing Element. Principal Planner Thompson: • The Housing Element was reviewed by the Department of Housing and Community Development (HCD) earlier this year. Staff has addressed all of HCD's comments including the requirements of SB2, homeless shelter overlay zone. • At the December 9, 2015 Planning Commission meeting the draft 2014 -2019 Housing Element was reviewed in a workshop format where the Commission provided comments which have been incorporated into the document. • Staff is now requesting the Planning Commission make a formal recommendation of adoption of the 2014 -2019 draft General Plan Housing Element and corresponding Negative Declaration and Resolution tentatively approving an amendment/update to the Housing Element of the Ukiah General Plan and Negative Declaration to the City Council. • After the City Council adopts the Housing Element, the final step is to submit the document to the Housing and Community Development for possible certification. Commissioner Sanders: • While there is reference in the draft Housing Element concerning the conversion of Single family residential homes to professional offices (see page 65, Implementing Tasks, H -2h and page 80) supports that this matter be a little more 'forcefully' directed /addressed in the Housing Element Resolution about the conversion issue and zoning. • Has no idea what the State considers an appropriate vacant rate in a community but according to the Housing Element for the City of Ukiah the vacancy rate is 2.6% in the City limits and this appears to be 'critical.' • It does not seem right that residential conversions to office space are allowed when the vacancy rate is low in this community. Residential conversions reduces the housing stock on much needed housing opportunities in this community, particularly affordable housing. • Is not asking to change the Housing Element Update document in that the issue of residential conversions is being addressed /acknowledged with implementation tasks and such, but rather directly address this issue in the Resolution tentatively approving the update as required by the State. MINUTES OF THE PLANNING COMMISSION Page 11 January 13, 2016 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 Supports that the policies /rules governing conversions in the Housing Element are better addressed in terms of more effectively drawing attention to the issue that this does occur and takes away from the much - needed housing stock in this community. Chair Whetzel: • It would appear that conversions would be best addressed during the Building permit process and /or by some other process /approach. • Asked if the better approach might be for the Commission or Council to generate a proposed zoning ordinance amendment to address housing conversions as opposed to formulating text and making changes to the General Plan that is costly and time consuming. Commissioner Sanders: • Referred to page 80 of the Housing Element Update, section H -2.h that states, `Do not permit the conversion of single family residential homes to professional offices unless the City's amount of residential units is sufficiently adequate.' What does `sufficiently adequate' means? Principal Planner Thompson: • If it is the consensus that housing conversions be addressed in a different manner, it might be a good idea to include an implementation task that could read, `The City shall consider amending the zoning ordinance to not allow home conversions to other uses.' A zoning amendment would trigger /bring about a broader discussion /review concerning housing conversions. More research is likely needed to determine how best to address housing conversions. • Acknowledged the better approach would be to formulate a zoning ordinance amendment and provide the necessary justification thereof that would include more restrictive zoning measures concerning housing conversions. • The term `sufficiently adequate' is open to interpretation and would be part of the discussion should the matter of more intently looking at whether or not housing conversions in this community is really issue /problem where a more arduous approach can be taken. • Consulted with the Building Department and there have no recent housing conversion in the last three years that staff is aware of. Most of the existing conversions in and around the Downtown and /or on Dora Street took place in the past. • Confirmed a zoning ordinance amendment would be the most acceptable approach to not allow housing conversions that may also include a map amendment. Commissioner Sanders: • Would like language documented somewhere and /or in the Housing Element that states a zoning ordinance amendment is an acceptable approach to addressing how home conversions should be treated. Is of the opinion this is a need. Chair Whetzel: While the General Plan House Element Update addresses housing conversion and that they should not be allowed, is of the opinion this is not the document where onerous action needs to be taken to alleviate housing conversions but rather should be considered and more appropriately addressed in the zoning ordinance amendment process. The Housing Element already states housing conversions should not be allowed. The Zoning ordinance amendment process would define /outline the criteria /circumstance in which housing conversions can be done. The Housing Element simply describes what we want, but does not explain /quantify how this should be done which is what the zoning ordinance amendment would do given the zoning designation. Principal Planner Thompson: • As part of the process would need to quantify what the critical need is for vacancies and /or document/establish what the housing conditions are in this community and determine if there is a housing shortage. • After review of the rental market in Ukiah and a town of this size finds there are a `fair' number of houses for rent. MINUTES OF THE PLANNING COMMISSION January 13, 2016 Page 12 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 • It would be nice to obtain data concerning vacancies rates and housing stock in Ukiah to determine whether there is a housing issue in Ukiah. Will look into adding more data in this regard. Commissioner Hilliker: • Asked if Commissioner Sander's concern about housing conversations pertain to outlying areas or the Downtown area or if the concern expands beyond this? Commissioner Sanders: Her concern is not just within the Downtown area but rather where zoning allows for a commercial use in addition to a residential use. As such, property owners may desire to rent residential units for commercial reasons rather than for people that need housing where the house is converted to a commercial use. Housing conversions take away housing stock that was once in the rental or first time homebuyer market. It is important affordable housing opportunities are available in this community. Many people are paying 50 -60% of their income on housing. Is of the opinion 2.6% vacancy rate is really low. Commissioner Watt: • Asked what the current zoning allows in different areas where a house is located in a commercial zoning district. What must occur to the house before it can be a business rental? • Requested clarification a house in a zoning designation that allows commercial uses is proposed to be divided into office space can this be done over the counter with a building permit such that there is nothing in the zoning code that prohibits this type of conversion. • Asked if Commissioner Sander's concern is in the commercial zoning area that residences are being converted into businesses or outside the commercial area? • To get more of a handle on residential conversions, it appears the best approach is to change the zoning code and go through the process thereof. Principle Planner Thompson: • The first step is to identify the use as to whether or not use permit approval is required. If no use permit is required such as an office use near the Downtown, which is an allowed use, it really becomes a building code issue and would typically be a ministerial, over - the - counter type of matter unless the house is being converted to a restaurant, which would not be a ministerial matter. • An office conversion can be expensive. • Confirmed a house being divided into office space in a commercial zone can be done by way of a building permit and confirmed while not preferred, housing conversions to office space in commercial zones are not prohibited. Commissioner Sanders: • Her concern is houses in commercially zoned areas can be converted to businesses because it is financially more attractive such that the matter can be handled over the counter with a building permit. Would like the City policy makers to look at this matter. Chair Whetzel: • Concern is if conversions into office space are not allowed the rooms can be rented at a premium price because they are so close to the Downtown area. The rooms would not be for low income persons. • Unless there was some restriction on the house requiring that the owner must rent it for low income /affordable housing purposes conversions to office space are allowed in commercial zones and the owner can charge what rent he /she wants per room for a premium downtown commercial house. Principal Planner Thompson: Explained the zoning ordinance amendment process. MINUTES OF THE PLANNING COMMISSION Page 13 January 13, 2016 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 Commissioner Christensen: • Related to the concern referenced above, the GP Housing Element does state conversion from residential to professional office should not be permitted unless the vacancy rate is sufficiently adequate and that this vacancy rate needs to be more appropriately defined. Questioned while data is not available in this regard how difficult would it be to find a standard for what is an adequate vacancy rate /level in our community? Principle Planner Thompson: • Would have to do some research to find what an adequate vacancy rate should be for a town the size of Ukiah. Is not familiar with such a standard, but this type of standard is likely out there and recommends looking at the existing housing conditions in the community to get a better understanding where to go from there. Commissioner Watt: • Referred to page 80 of the Housing Element Update and asked what the `goal' regarding section H -2.h represents and /or is classified as? Is it an implementation program task? If there is an implementation program in the Housing Element that says not to permit the conversion of single family residential homes to office spaces how does this translate into action? If there are many implementation measures, generally speaking, how does this translate into action? Principal Planner Thompson: • The Housing Element incorporates many implementation measures. • Related to action with regard to adequately addressing implementation tasks of the Housing Element, the annual report to HCD is one form of accountability where we talk about our implementation goals and tasks and what we have done to address them. Sometimes a date is included to document when an action was taken on an implementation goal /task. • Acknowledged there is `housing' work that needs to be done in terms of implementing Housing Element tasks. Commissioner Watt: • Again, general speaking, how do implementation programs /tasks in the General Plan Housing Elements get implemented? • Finds there are `lofty' goals in the Housing Element with no way to follow through on implementing them. • Requested clarification a residential area that is not commercial if someone wanted to do a conversion would it not be allowed and is a zoning ordinance amendment the best way to proceed in this regard? Principal Planner Thompson: • Generally, city planning staff works on implementation tasks and documents the date when a task is completed /updated and documents the funding source or potential funding source. • Ideally, the preference would be to employ a part -time person that works on housing issues to implement Housing Element implementation tasks and determine which tasks need to be implemented for any given year, determine how best to proceed and rank them according to need /importance. The aforementioned approach would be a way to get Housing Element implementation tasks on the books for action /completion. • Unlike the City of Ukiah, larger jurisdictions have staff members that do just housing - related work. • Confirmed a residential conversion could not occur in a non - commercially zoned area where a zoning ordinance amendment would be necessary. • One approach would be to look at all the commercially zoned areas and determine how many houses exist and /or have been converted to establish a baseline that essentially addresses the current housing conditions. Chair Whetzel: MINUTES OF THE PLANNING COMMISSION Page 14 January 13, 2016 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 The Planning Commission can look at the zoning ordinance for the Downtown commercial area as it relates to residential housing. Commissioner Sanders: • Recommends next time a Housing Element update is necessary include a housing inventory of how many residential units have been converted to office space that can be put in `table' format. The current update does not have this table. • Referred to page 90 of the Housing Element, Implementation Program H -6J (No Net Loss) that appears to be related to the matter of `land' and likes this statement that says, `The City will monitor project approvals and comply with the no net loss requirements of Government Code Section 65863, no zoning amendment or project approval shall reduce the residential density or allow development of any parcel at a lower residential density than assumed in the Housing Element land inventory unless the City makes written findings in accordance with section 65682(b).' • Sees conversion of residential units to commercial office space as a problem in our community. Is hopeful City Council will agree that conversions are an issue that need to be addressed in our town. • Recommends the minutes for this meeting and those of December 9, 2016 concerning the General Plan Housing Element Update are included in the staff report for City Council for adoption of the Housing Element. • Referred to page 12 of the draft Housing Element that references ground breaking in 2010 for the Clara Court affordable apartment project and noted this project has been completed where such reference should be deleted from the document. • Referred to page 38 of the draft Housing Element, section related to the zoning and land use controls that references the City is working on a Downtown Zoning Code (DZC) project. This project has been completed and the DZC has been adopted so reference in this regard should be deleted from the document. Chair Whetzel: Is of the opinion conversions in the Downtown area and the spaces created thereof would rent at a premium price unless a restriction is placed in this regard. Asked about the language on page 38 of the draft Housing Element, zoning and land use section that references the DZC and states `medium and high density housing is permitted in all commercial zoning districts and the Planned Development tool has been used to facilitate unconventional housing and alternate development standards. Zoning is no longer considered a constraint.' Requested clarification that the language in this section says the DZC allows for medium and high density housing and that `houses' then would fall into this category. Commissioner Watt: • Procedurally speaking, is it necessary to update City ordinances and zoning codes to be consistent with the General Plan Housing Element? • Page 52 of the Housing element contains a typographical error `Side Development Permit' should read, `Site Development Permit.' Principal Planner Thompson: • The State asked that the aforementioned implementation program (H -6J) be included in the Ukiah's Housing Element. • Affirmed City ordinances /zoning code changes /updates are necessary to be consistent with the General Plan Housing Element. An example of this was the approved zoning ordinance amendment per the requirements of SB2 to establish a zoning overlay district where a homeless shelter can be established by right. • While the Housing Element does not need to be updated for another five years, consideration is being given to updating the Ukiah General Plan and this would be a good opportunity to look at land uses. MINUTES OF THE PLANNING COMMISSION January 13, 2016 Page 15 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 Related to page 38 would amend the section that talks about zoning and land use control to say the City has adopted the DZC that allows medium and high density housing and confirmed `houses' would fall under this category. While not seen too much in Ukiah, multi - family housing is allowed in commercially zoned areas without being mixed -use. Is of the opinion the property recently approved for apartments behind Rite Aid is zoned `commercial.' Typically mixed -use projects (residential /commercial) are what developers are looking to pull -off with regard to allowing residential use in commercial zones. Sanders /Christensen to recommend City Council adopt the Initial Environmental Study and Negative Declaration for the 2014 -2019 General Plan Housing Element Update. Motion carried (5 -0). Sanders /Christensen to recommend City Council adopt the 2014 -2019 General Plan Housing Element Update. Motion carried (5 -0). 10. PLANNING DIRECTOR'S REPORT Principal Planner Thompson: There is a Planning Commissioner academy in San Ramon. Planning Commission stipend checks will be sent next week. The PEP Senior Housing has applied for a building permit. Commissioner Watt: • Inquired about the transfer of ownership from the City to PEP Senior Housing Principal Planner Thompson: • Legal documents are required before a change in ownership can occur. • Chipotle restaurant has `broken ground.' • Anticipates a decision concerning Costco will be made in February or March. • The developer for the Rite Aid apartment project wants to change the development plans. • There has been no recent Zoning Administrator action. • City Council will approve a demolition permit to demolish a single family dwelling located at 517 S. Main Street for the PEP Senior Housing project. • City Council at the regular January 20, 2016 meeting is to adopt a resolution authorizing the City to join the Statewide Community Infrastructure Program that is part of the fee deferral economic development effort. The City has a policy in place where developers can defer water /sewer fees for projects until certificate of occupancy. The Statewide Community Infrastructure Program would essentially finance the aforementioned infrastructure fees over the course of several years. • The Planning Commission will have the opportunity to review the Ukiah Bicycle and Pedestrian Master Plan at the regular January 27 meeting. 11. PLANNING COMMISSIONERS' REPORT Commissioner Hilliker: • Noted the two homes being refurbished on Main Street that were very run -down and an eyesore are a product of nice work. Commissioner Watt: • Asked about the RFPs concerning the City -owned property on Main Street. Principal Planner Thompson: • Confirmed three RFPs have been received. City Council supports market rate housing opportunities manifest for the City -owned property on Main Street. 12. ADJOURNMENT There being no further business, the meeting adjourned at 7:21 p.m. Cathy Elawadly, Recording Secretary MINUTES OF THE PLANNING COMMISSION Page 16 January 13, 2016 Attachment # Michelle Johnson From: Charley Stump Sent: Wednesday, January 13, 2016 3:48 PM To: Kevin Thompson; Michelle Johnson Subject: FW: Forest Club and Music Charley Stump, Director Planning and Community Development City of Ukiah 300 Seminary Avenue, Ukiah, CA 95482 (707) 463 -6219 / cstump @cityofukiah.com planning @cityofukiah.com From: Cynthia Ariosta [mailto:saucyukiah @ gmail.com] Sent: Wednesday, January 13, 2016 3:30 PM To: Charley Stump Subject: Forest Club and Music Dear Planning Commissioners, I am unable to attend tonight's Planning Commission meeting, on which a Public Hearing is agendized regarding live music at the Forest Club. I want to submit this letter as unwavering support for the Forest Club offering live music at their venue. I have noticed that there has been a notable decrease of business traffic in the downtown area since The Ukiah Brewing Company /Ritual ceased offering live music. Live music not only brings business to the venue offering it; the increased foot traffic downtown of the attendees certainly helps to support local restaurants as well as other merchants in the area. Increased traffic downtown, of course, increases tax dollars generated for the City, as well as supports the employees in jobs created by these small businesses. Live music is an integral part of a vibrant and exciting downtown area. The City of Ukiah is making great progress in attracting attention and business to our Downtown, and permitting live music in a commercial venue in a commercial zone is a natural part of that progress. Any action other than allowing the Forest Club to offer live music is counter to that progress. I encourage you to vote in support of the Forest Club offering live music. Thank you for your time. Best Regards, Cynthia Ariosta The Big Cheese Saucy Attachment 4 STATE OF CALIFORNIA - BUSINESS, C(INSUMER SERVIrFS AND HCLISINC A(`EN(Y EDMUND C BROWN JR Covemor DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT DIVISION OF HOUSING POLICY DEVELOPMENT 2020 W, El Camino Avenue, Suite 500 Sacramento, CA 95833 (916) 263 -2911 1 FAX (916) 263 -7453 www.hcd.ca.gov May 11, 2015 Charley Stump, Director Planning and Community Development City of Ukiah 300 Seminary Ave Ukiah, CA 95482 Dear Mr. Stump: RE: City of Ukiah's Stn Cycle (2014 -2019) Draft Housing Element Thank you for submitting the City of Ukiah's draft housing element received for review on March 12, 2015, along with revisions received on May 8 and 11, 2015. Pursuant to Government Code (GC) Section 65585(b), the Department is reporting the results of its review. Our review was facilitated by various communications and a telephone conversation on April 24, 2015 with Mr. Kevin Thompson, Principal Planner. While the draft element meets the statutory requirements of State housing element law, the Department cannot yet find the housing element in full compliance. Ukiah must complete actions required in the prior 4th cycle to amend its zoning ordinance to permit year -round emergency shelter(s) without discretionary action pursuant to GC Section 65583(a)(4)(A), amended by Senate Bill 2 (Chapter 633, Statutes of 2007). As noted in the current element on page 63, Program H -2.f, zoning has not been updated. The element will comply with housing element law once the City has completed this zoning amendment and submitted the adopted housing element to the Department pursuant to GC Section 65585(g). Public participation in the development, adoption and implementation of the housing element is essential to effective housing planning. Throughout the housing element process, the City must continue to engage the community, including organizations that represent lower- income and special needs households, by making information regularly available, considering and incorporating comments where appropriate, The Department appreciates the hard work and dedication of Mr. Thompson during the course of our review. We are committed to assist Ukiah in addressing all statutory requirements of housing element law. If you have any questions or need additional technical assistance, please contact Hilda Sousa, of our staff, at (916) 263 -1784. Sincerely, ,�..,�� len A. Campos Assistant Deputy Director ITEM NO.: 12a MEETING DATE: February 17, 2016 City of uk ah AGENDA SUMMARY REPORT SUBJECT: RECEIVE WATER RATE STUDY PRESENTATION, APPROVE THE FINAL DRAFT WATER RATE STUDY, AUTHORIZE CITY MANAGER TO MAIL PROPOSITION 218 NOTICES AND SCHEDULE A PUBLIC HEARING ON PROPOSED WATER UTILITY RATE CHANGES Summary: The City Council will receive the draft Water Rate Study and consider setting a Proposition 218 public hearing date for water rates. Background: Staff has worked with Bob Reed from the Reed Group and the Rate Studies for Electric, Water, and Sewer Ad Hoc committee (Councilmembers Crane and Doble) to complete the Water Rate Study (Attachment 1) which includes a ten -year financial plan for the water utility. The purpose of the Water Rate Study is to ensure that water rates are sufficient to meet the Utility's financial and service obligations for ongoing operation and maintenance, debt service, and capital improvements while maintaining prudent reserves. The last adjustment to the water rates occurred in July 2014. The Study describes the analyses performed, presents the financial plan for the water utility, summarizes findings and recommendations regarding water rates, and proposes a new drought surcharge for the future. During meetings with the Rate Studies for Electric, Water, and Sewer Ad Hoc, the committee suggested including some additional capital expenditures during the scheduled Capital Improvement Program (CIP) "recovery period" (See Attachment 2 - Updated Water Utility Capital Improvement Plan FY17/18 thru FY 19/20) to prevent future deferred maintenance. Staff worked with Mr. Reed and added funds to the CIP for the years in question and was able to maintain the 3% increase proposal. This resulted in a need to update the overall Water Utility Financial Plan, see Attachment 3. Continued on Pace 2 RECOMMENDED ACTION(S): Receive update on Water Rate Study, authorize City Manager to mail Proposition 218 notices and schedule a public hearing on proposed water utility rate changes. ALTERNATIVES: Propose additional changes to Water Rate Study, which would delay the implementation of new water rates and result in additional costs for the study. Citizens advised: N/A Requested by: Councilmembers Crane and Doble, Rates Ad -Hoc Committee. Prepared by: Karen Scalabrini, Finance Director. Coordinated with: Tim Eriksen, Public Works Director / City Engineer and Sean White, Water and Sewer Director. Presenters: Karen Scalabrini, Finance Director; Sean White, Water and Sewer Director; and Bob Reed, The Reed Group, Inc. Attachments: 1. Draft Water Rate Study 2. Updated Water Utility Capital Improvement Plan 3. Updated Water Utility Financial Plan 4. Presentation COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other _ RECORUs APPROVED: ❑ Agreement: ❑ Resolution: ❑ Ordinance: Note: Please write Agreement No. in upper right corner ofagreement when drafted C .� Approved: J5 S@Are Sangi omo, City Manager Page 2 of 3 As the current rate study and CIP are intended to address all current infrastructure priorities, staff recommends adopting the current proposal. Future rate studies and CIPs should be able to proceed with more uniform schedules for project implementation and funding. Discussion: Mr. Reed will provide a presentation on the specific components of the Water Rate Study and proposed rate model (Attachment 4). Specific rate schedules for future water rates recommended in the Water Rate study are summarized in the following chart, which can be found on page 3 of the Water Rate Study. Each of the proposed adjustments to water rates are intended to increase water rate revenues by 3 %. The changes in individual rate components proposed for June 2016, reflect a cost of service analysis, as required by Proposition 218. Some of the rate components increase, while others decrease. City of Ukiah Current and Proposed Water Rates In addition, the Water Rate Study proposes temporary water shortage rate surcharges as listed in the following chart (can be found on page 5 of the Water Rate Study). Under water shortage conditions the water usage rate would increase by a predetermined percentage, depending on the required reduction in water usage. Water shortage rate surcharges would only apply to the water usage rate and not fixed monthly service charges and would only be applied during water shortage conditions. The temporary surcharge is not intended to be a penalty for excessive use. It represents each customer's proportionate share of the cost to partially bridge a financial deficit created by reduced water sales during periods of water shortage. If adopted, the temporary water shortage rate surcharge would be implemented only when the City Council has established a water use reduction goal over 20 %. Surcharges would only continue while the shortage conditions exist. Staff does not anticipate the need for the temporary water rate surcharge in 2016. However, adopting the surcharge as part of this rate update proceeding would make the surcharge available to timely implementation in a future water shortage situation. In addition, the water shortage financial analysis and temporary rate surcharge will be incorporated into the City's 2015 Urban Water Management Plan. Current 1 June 2016 January 2017 January 2018 January 2019 January 2020 Water Usage Rate ($ /CCF) All Water Usage $ 2.73 $ 2.86 $ 2.95 $ 3.04 $ 3.13 $ 3.22 Monthly Service Charge 3/4" meter $ 32.25 $ 33.63 $ 34.64 $ 35.68 $ 36.75 $ 37.85 1" meter $ 54.81 $ 54.00 $ 55.62 $ 57.29 $ 59.01 $ 60.78 1 1/2" meter $ 106.40 $ 104.47 $ 107.60 $ 110.83 $ 114.15 $ 117.57 2" meter $ 170.88 $ 165.27 $ 170.23 $ 175.34 $ 180.60 $ 186.02 3" meter $ 322.41 $ 307.24 $ 316.46 $ 325.95 $ 335.73 $ 345.80 4" meter $ 538.45 $ 510.02 $ 525.32 $ 541.08 $ 557.31 $ 574.03 6" meter $ 1,073.66 $ 1,016.50 $ 1,047.00 $ 1,078.41 $ 1,110.76 $1,144.08 Monthly Fire Service Charges Up to 2" meter $ 34.18 $ 36.07 $ 37.15 $ 38.26 $ 39.41 $ 40.59 3" meter $ 64.48 $ 64.84 $ 66.79 $ 68.79 $ 70.85 $ 72.98 4" meter $ 107.69 $ 105.93 $ 109.11 $ 112.38 $ 115.75 $ 119.22 6" meter $ 214.72 $ 208.56 $ 214.82 $ 221.26 $ 227.90 $ 234.74 8" meter $ 214.72 $ 331.77 $ 341.72 $ 351.97 $ 362.53 $ 373.41 In addition, the Water Rate Study proposes temporary water shortage rate surcharges as listed in the following chart (can be found on page 5 of the Water Rate Study). Under water shortage conditions the water usage rate would increase by a predetermined percentage, depending on the required reduction in water usage. Water shortage rate surcharges would only apply to the water usage rate and not fixed monthly service charges and would only be applied during water shortage conditions. The temporary surcharge is not intended to be a penalty for excessive use. It represents each customer's proportionate share of the cost to partially bridge a financial deficit created by reduced water sales during periods of water shortage. If adopted, the temporary water shortage rate surcharge would be implemented only when the City Council has established a water use reduction goal over 20 %. Surcharges would only continue while the shortage conditions exist. Staff does not anticipate the need for the temporary water rate surcharge in 2016. However, adopting the surcharge as part of this rate update proceeding would make the surcharge available to timely implementation in a future water shortage situation. In addition, the water shortage financial analysis and temporary rate surcharge will be incorporated into the City's 2015 Urban Water Management Plan. Page 3 of 3 City of Ukiah Proposea water snortage Rate surcnarges Appuea to water Rates for aune zuio (i Notes: (1) The water shortage rate surcharge percentages are shown applied to proposed water rates for June 2016 for illustrative purposes. The percentages would be applied to any then - current water usage rates when implemented by declaration of a water shortage. (2) The water shortage rate surcharge would be an incremental (percentage) increase in the water usage rates, but would not be applied to monthly service charges. With the City Council's approval, the next steps in the process are to issue the Proposition 218 Notices and to set a public hearing date for a Proposition 218 hearing so new water rates and temporary water shortage rate surcharges can be adopted. The soonest public hearing date is April 20, 2016. With authorization from the City Council, staff will mail a detailed notice of public hearing at least 45 days prior to the public hearing. FISCAL IMPACT: Normal Supply (1 ) New Appropriation Minor Shortage Budget Moderate Shortage Critical Shortage Health & Safety Per Capita Limit Use Reduction Goal - -> Amendment None 10% to 20% 20% to 35% 35% to 50% N/A > 50% Wtr. Short. Surch. (2) - -> Yes No None None 15% 25% 35% Water Usage Rate ($ /CCF) All Water Usage $ 2.86 $ 2.86 $ 3.29 $ 3.58 $ 3.86 Monthly Service Charge No changes to service charges during shortages 3/4" meter $ 33.63 $ 33.63 $ 33.63 $ 33.63 $ 33.63 1" meter $ 54.00 $ 54.00 $ 54.00 $ 54.00 $ 54.00 1 1/2" meter $ 104.47 $ 104.47 $ 104.47 $ 104.47 $ 104.47 2" meter $ 165.27 $ 165.27 $ 165.27 $ 165.27 $ 165.27 3" meter $ 307.24 $ 307.24 $ 307.24 $ 307.24 $ 307.24 4" meter $ 510.02 $ 510.02 $ 510.02 $ 510.02 $ 510.02 6" meter $ 1,016.50 $ 1,016.50 $ 1,016.50 $ 1,016.50 $ 1,016.50 Notes: (1) The water shortage rate surcharge percentages are shown applied to proposed water rates for June 2016 for illustrative purposes. The percentages would be applied to any then - current water usage rates when implemented by declaration of a water shortage. (2) The water shortage rate surcharge would be an incremental (percentage) increase in the water usage rates, but would not be applied to monthly service charges. With the City Council's approval, the next steps in the process are to issue the Proposition 218 Notices and to set a public hearing date for a Proposition 218 hearing so new water rates and temporary water shortage rate surcharges can be adopted. The soonest public hearing date is April 20, 2016. With authorization from the City Council, staff will mail a detailed notice of public hearing at least 45 days prior to the public hearing. FISCAL IMPACT: Budgeted New Appropriation Budget Previous Contract Amount in Source of Funds Account Number Amendment or Purchase Order 15 -16 FY (Title & No.) Required No. N/A N/A N/A Yes No N/A Attachment 1 CITY OF UKIAH Water Rate Study Final Draft Report January 14, 2016 THE REED GROUP, INC. CITY OF UKIAH Table of Contents WATER RATE STUDY SECTION I. EXECUTIVE SUMMARY .............................................. ..............................1 Introduction and Background ............................................................ ..............................1 Financial Plan and Revenue Needs ................................................... ..............................1 Proposed Water Rate Schedule .......................................................... ..............................2 Water Shortage Financial Analysis and Water Shortage Surcharges ............................. 3 SECTION II. WATER FINANCIAL PLAN ....................................... ..............................6 Fund Structure and Cash Flows ........................................................ ............................... 6 Financial Plan Assumptions .............................................................. ............................... 8 Financial Plan Findings and Conclusions ........................................ .............................14 Water Shortage Financial Analysis ................................................. ............................... 15 SECTION III. WATER RATES .......................................................... .............................20 CurrentWater Rates ........................................................................ ............................... 20 Customer Account Data and Water Use Estimates ......................... ............................... 20 Water Rate Calculations ................................................................. ............................... 22 Proposed Water Rate Schedule ......................................................... .............................26 Water Shortage Rate Surcharges .................................................... ............................... 26 Adopting Proposed Water Rates ..................................................... ............................... 29 THE REED GROUP, INC. CITY OF UKIAH SECTION I. EXECUTIVE SUMMARY INTRODUCTION AND BACKGROUND WATER RATE STUDY The City of Ukiah retained The Reed Group, Inc. to develop a ten -year water system financial plan and to update water rates for the City's water utility. The purpose of the study was to ensure that water rates are sufficient to meet the utility's financial and service obligations for ongoing operation and maintenance, debt service, and capital improvements while maintaining prudent reserves. The last adjustment to the water rates occurred in July 2014. The scope of services for the water rate study included the following: • Review financial goals and policy objectives • Review current budget, existing debt obligations, and capital improvement plans • Prepare a ten -year financial plan and determine annual water rate revenue requirements for the water utility • Review the current water rate structure and recommend changes consistent with rate setting objectives • Develop water rate recommendations that meet the legal requirements for cost of service • Present preliminary recommendations to the City Council to review the assumptions and conclusions from the financial plan and rate analyses • Prepare a water rate study report (this report) to document the analyses performed during the study • Present study recommendations to the City Council during a regular meeting, and assist the City in preparing a notice of public hearing regarding the proposed water rates • Present final water rate recommendations during a public hearing to adopt new rates. The purpose of this report is to describe the analyses performed, present the financial plan for the water utility, and summarize findings and recommendations regarding the water rates. FINANCIAL PLAN AND REVENUE NEEDS The City's water rates were last increased in July 2014 in the last of a series of annual rate adjustments spanning five years. In general, financial objectives have been met. However, at present the City and the State are in the midst of a multi -year drought, which has reduced water sales and related revenue. While the financial condition of the water utility is not critical, capital improvement needs are not being fully or adequately funded. THE REED GROUP, INC. DRAFT - 1/14/2016 PACE 1 CITY OF UKIAH WATER RATE STUDY While the City's water utility continues to provide reliable water service to its customers, the current financial situation limits its ability to implement needed capital replacement, rehabilitation, and upgrade projects. The capital improvement plan for the water utility totals about $22 million (in current dollars) in new projects over the planning period (through FY 23 -24). However, about $15 million of this amount is scheduled for the next five years. Current revenues do not fully support this level of capital program activity, and currently available reserves will be significantly depleted as these projects are completed. It is recommended that the City continue its practice with modest annual water rate increases. Beginning in June 2016, it is recommended that the City increase water rates by 3 percent followed by four years with a 3 percent annual water rate increase each January. These increases will help ensure financial stability during the current drought and subsequent recovery, maintain adequate revenues for operating and maintenance costs, as well as debt service, and provide additional funding for the capital improvement program. The financial plan model reflects assumptions and estimates that are believed reasonable at the present time. However, conditions change. It is recommended that the City review the financial condition of the water utility annually as part of the budget process, and perform a more comprehensive financial plan and rate update study every 3 to 5 years, unless otherwise needed sooner. The financial analysis presented in this report indicates that the revenues generated by the water rates would not exceed the cost of providing service, including maintaining prudent reserves for specified purposes. Details of financial plan analyses and the recommendation to annually adjust the water rates to keep pace with change in costs are presented in Section II of this report. PROPOSED WATER RATE SCHEDULE Exhibit I -1 presents the proposed water rate schedules for the next five years, based on a public hearing in March 20161. The water rates presented in this report include minor rate structure changes to better align the water rates with the cost of providing service. The water rate structure includes: • Maintaining a uniform water usage rate structure for all customer classes Adjustments to the monthly service charges to better align the allocation of customer costs across all customer accounts, as well as to reflect the allocation of capacity costs in relation to the capacity provided across meter sizes. Details of the water rate recommendations are presented in Section III of this report. 1 Proposition 218 required a Notice of Public Hearing be mailed to all affected property owners and customers of the proposed changes to water rates. Therefore, notices will need to be mailed out in June to accommodate a rate hearing in August. THE REED GROUP, INC. DRAFT - 1/14/2016 PACE 2 CITY OF UKIAH WATER RATE STUDY Exhibit I -1 City of Ukiah current ana Nroposea water mates June January January January January Current (1) 2016 2017 2018 2019 2020 Water Usage Rate ($ /CCF) All Water Usage $ 2.73 $ 2.86 $ 2.95 $ 3.04 $ 3.13 $ 3.22 Monthly Service Charge 3/4" meter $ 32.25 $ 33.63 $ 34.64 $ 35.68 $ 36.75 $ 37.85 1" meter $ 54.81 $ 54.00 $ 55.62 $ 57.29 $ 59.01 $ 60.78 1 1/2" meter $ 106.40 $ 104.47 $ 107.60 $ 110.83 $ 114.15 $ 117.57 2" meter $ 170.88 $ 165.27 $ 170.23 $ 175.34 $ 180.60 $ 186.02 3" meter $ 322.41 $ 307.24 $ 316.46 $ 325.95 $ 335.73 $ 345.80 4" meter $ 538.45 $ 510.02 $ 525.32 $ 541.08 $ 557.31 $ 574.03 6" meter $ 1,073.66 $ 1,016.50 $ 1,047.00 $ 1,078.41 $ 1,110.76 $1,144.08 Monthly Fire Service Charges Up to 2" meter $ 34.18 $ 36.07 $ 37.15 $ 38.26 $ 39.41 $ 40.59 3" meter $ 64.48 $ 64.84 $ 66.79 $ 68.79 $ 70.85 $ 72.98 4" meter $ 107.69 $ 105.93 $ 109.11 $ 112.38 $ 115.75 $ 119.22 6" meter $ 214.72 $ 208.56 $ 214.82 $ 221.26 $ 227.90 $ 234.74 8" meter $ 214.72 $ 331.77 $ 341.72 $ 351.97 $ 362.53 $ 373.41 Notes: (1) Effective July 1, 2014. Comparison of Proposed Water Rates with Neighboring Communities A typical monthly water bill for residential customers in Ukiah can be compared with the water bills for the same water usage in neighboring communities. The typical water bill for a single family customer in Ukiah is compared with water bills based on current water rates of neighboring communities in Exhibit I -2. The comparison assumes a standard meter size (3/4' in Ukiah) and monthly water use of 12 CCF. The water rates for each community reflect the specific factors affecting water service in their service area, including source(s) of water supply, age and condition of infrastructure, regulatory requirements, and policy decisions. Most of the neighboring communities also have uniform water rates for their single family customers. Some of the neighboring communities in Exhibit I -2 have either adopted procedures for automatically adjusting water rates on an annual basis, or have adopted specific multi -year rate schedules with specific annual rate adjustments. In addition, some communities are currently preparing for their own rate update studies. WATER SHORTAGE FINANCIAL ANALYSIS AND WATER SHORTAGE SURCHARGES This water rate study also included an analysis of the financial impacts associated with drought and reduced water sales. As drought conditions worsened in 2015, the Governor declared a statewide water emergency and ordered urban water agencies to reduce water use by 25 percent. In implementing the Governor's Executive Order, the SWRCB has required the City of Ukiah to reduce water use by 20 over 2013 levels. The City, like other communities in the state, has responded by requiring customers to reduce water usage and implementing restrictions on water use. THE REED GROUP, INC. DRAFT - 1/14/2016 PACE 3 CITY OF UKIAH WATER RATE STUDY Exhibit I -2 City of Ukiah -- Water Utility Comparison of Typical Single Family Water Bills with Neighboring Communities $120 $100 $80 $60 $40 $20 � �00- J Because of the current and continuing drought conditions, this water rate study includes a separate analysis of the financial implications of the sustained reduced water sales that coincides with water shortage conditions. The financial analysis includes the development of water shortage rates surcharges that could be implemented during periods of mandatory water use reductions and prohibitions as declared by the City. Water shortage conditions can result in (1) reduced water sales, (2) reduced water supply purchase and pumping costs, and (3) increased water conservation education and assistance costs. The net effect of these impacts is to create a financial deficit during periods of water shortage (i.e., revenue will decline more than the decline in expenses). To counter the financial impact of water shortage, a three -prong strategy is proposed that includes (1) utilizing a portion of available Rate Stabilization Reserves to offset a portion of the financial deficit created by reduced water sales, (2) adopting and implementing water shortage rate surcharges to generate additional revenue, and (3) in the most severe shortages reducing the annual contribution to the capital replacement fund for capital projects. This strategy, including the water shortage rate surcharges, should be incorporated into the City's water shortage contingency plans. Article 11 of Chapter 1 in Division 4 of the Ukiah Municipal Code contains the City's water shortage emergency policies. The Code defines three stages of water shortage, beyond normal water supply conditions, which include various water use restrictions. The stages, however, are not tied to specific water use reduction goals. THE REED GROUP, INC. DRAFT - 1/14/2016 PAGE 4 CITY OF UKIAH WATER RATE STUDY Proposed temporary water shortage rate surcharges would be implemented whenever the City Council declares a water shortage emergency, and would be tied to water use reduction goals (or mandates). Water shortage rate surcharges would be applied to the uniform water rates (but not to monthly service charges). The temporary surcharges would mean that all customers would bear a proportionate share of the financial burden created by water shortage. The water shortage rate surcharges have been designed such that customers meeting water use reduction goals will have lower water bills than their normal water bills. Customers that do not meet water use reduction goals may have higher water bills. Exhibit I -3 presents the proposed temporary water shortage rate surcharges, expressed as a percentage increase to the normal water usage rate. The amount of increase depends on the water use reduction goal. It is expressed as a percentage so that it can be applied to any future water usage rate schedule. The specific rates shown in Exhibit I -3 are an application of the water shortage surcharges to the proposed water rates for June 2016. As an example, with a water use reduction goal of 25 percent, a 15 percent water shortage rate surcharge would temporarily increase the water usage rate from $2.86 per CCF to $3.29 per CCF (a surcharge of $0.43 per CCF). Monthly service charges would be unaffected. The temporary water shortage rate surcharges will need to be adopted through a Proposition 218 notice and public hearing process. It is recommended that the water shortage rate surcharges be adopted with the other water rates proposed by the study. The water shortage rate surcharges could then be implemented during the current or any future declared water shortage. Details of the water shortage financial analysis are presented in Section II of this report, and proposed water shortage surcharges are presented in Section III of this report. water snortaae Rate Exhibit I -3 City of Ukiah Ilea to water Rates Tor June AU16 (1 (1) The water shortage rate surcharge percentages are shown applied to proposed water rates for June 2016 for illustrative purposes. The percentages would be applied to any then - current water usage rates when implemented by declaration of a water shortage. (2) The water shortage rate surcharge would be an incremental (percentage) increase in the water usage rates, but would not be applied to monthly service charges. THE REED GROUP, INC. DRAFT - 1/14/2016 PACE 5 Health & Normal Minor Moderate Critical Safety Per supply i Shortage Shortage Shortage Capita Limit Use Reduction Goal > None 10% to 20% 20% to 35% 35% to 50% > 50% Wtr. Short. Surch. (2) - -> None None 15% 25% 35% Water Usage Rate ($ /CCF) All Water Usage $ 2.86 $ 2.86 $ 3.29 $ 3.58 $ 3.86 Monthly Service Charge No changes to service charges during shortages 3/4" meter $ 33.63 $ 33.63 $ 33.63 $ 33.63 $ 33.63 1" meter $ 54.00 $ 54.00 $ 54.00 $ 54.00 $ 54.00 1 1/2" meter $ 104.47 $ 104.47 $ 104.47 $ 104.47 $ 104.47 2" meter $ 165.27 $ 165.27 $ 165.27 $ 165.27 $ 165.27 3" meter $ 307.24 $ 307.24 $ 307.24 $ 307.24 $ 307.24 4" meter $ 510.02 $ 510.02 $ 510.02 $ 510.02 $ 510.02 6" meter $ 1,016.50 $ 1,016.50 $ 1,016.50 $ 1,016.50 $ 1,016.50 (1) The water shortage rate surcharge percentages are shown applied to proposed water rates for June 2016 for illustrative purposes. The percentages would be applied to any then - current water usage rates when implemented by declaration of a water shortage. (2) The water shortage rate surcharge would be an incremental (percentage) increase in the water usage rates, but would not be applied to monthly service charges. THE REED GROUP, INC. DRAFT - 1/14/2016 PACE 5 CITY OF UKIAH WATER RATE STUDY SECTION II. WATER FINANCIAL PLAN This section of the report describes the financial plan and related recommendations for the City's water utility. The ten -year financial plan is used to determine annual water rate revenue requirements. The annual rate revenue requirement is the amount of revenue needed from water rates to cover planned operating, maintenance, debt service, and capital program costs with consideration of other revenues and financial reserves. FUND STRUCTURE AND CASH FLOWS The financial plan is an annual cash flow model. As a cash flow model, it differs from standard accounting income statements, and balance sheets. The financial plan models sources and uses of funds into, out of, and between the various funds and reserves of the water utility. The financial plan model is based on a fund and reserve structure generally used by the City, although it incorporates new reserves to the existing structure for specified purposes. This structure was discussed with staff and the City Council, with general concurrence that it would provide a helpful framework for evaluating the financial needs of the utility and for clearly demonstrating how operating and maintenance costs, debt service obligations, and capital program needs are being addressed. The proposed reserve structure includes an Operating Reserve and a Rate Stabilization Reserve within the Operating Fund, as well as a Capital Replacement Fund (new) separate from the Operating Fund for the purpose of meeting capital program needs, and the Connection Fee Fund that is currently used to account for connection fee revenues and expenditures. Exhibit II -1 is a schematic diagram of the funds /reserves and major cash flows associated with the financial plan model. An understanding of the fund /reserve structure is helpful in understanding the financial plan worksheets that model estimated annual cash flows through the water utility from one year to the next. The fund /reserve structure is comprised of: Operating Fund - The Operating Fund is the primary fund within the water utility. Most of the water system's revenues, including water rate revenues, flow into the Operating Fund and all operating and maintenance costs, including debt service payments, are paid out of this fund. Funds are also transferred from the Operating Fund to the Capital Replacement Fund to help pay for capital projects intended to rehabilitate and upgrade facilities. o Operating Reserve - The City maintains an Operating Reserve equal to 25 percent of annual operating and maintenance costs, including debt service, for the water system. The purpose of the Operating Reserve is to provide working capital and funds for unplanned operating and maintenance expenditures. The current balance in the Operating Fund is sufficient to fully fund this reserve, and it remains fully funded for the entire planning period. THE REED GROUP, INC. DRAFT - 1/14/2016 PAGE 6 CITY OF UKIAH Exhibit II -1 City of Ukiah WATER RATE STUDY Schematic Diagram of Water Utility Fund /Reserve Structure and Cash Flows Water Rate 0 Operating Fund Operations and Revenue (820) Maintenance Other Operating Operating Reserve Debt Service Revenue Rate Stab, Reserve Interest Earnings Eapital Replac. Fund Interest Capital Projects Earnings Connection Fees Connection Fee Fund(822) o Rate Stabilization Reserve - The City maintains a Rate Stabilization Reserve within the Operating Fund for drought or other emergency purposes. A previous water rate study recommended that the City fund the Rate Stabilization Reserve at an amount equal to 50 percent of annual operating and maintenance costs, excluding debt service. The current balance in the Operating Fund is sufficient to fully fund this reserve. o Available Balance - The balance in the Operating Fund in excess of the target amounts for the Operating Reserve and the Rate Stabilization Reserve is shown in the financial plan as Available Balance. After all other obligations are met the Available Balance is used to offset rate increases. The financial plan model generally seeks to reduce any Available Balance over time. A negative value for the Available Fund Balance would indicate shortfalls in maintaining the minimum Operating Reserve and /or Rate Stabilization Reserve. • Capital Replacement Fund - The Capital Replacement Fund is recommended as a new fund to be used to account for revenues and funds available for capital projects intended to rehabilitate, upgrade, and expand the water system to meet current and future needs of the water utility. The financial plan model generally seeks to maintain a positive balance in the Capital Replacement Fund while also covering the costs of planned capital improvement projects. • Water Connection Fee Fund - The Water Connection Fee Fund is used to account for connection fee revenue, as well as the expenditure of connection fee revenue on capital projects intended to provide additional capacity in order to serve new development. This fund is also used to satisfy the statutory requirements for the accounting of connection fee revenue. At present, the THE REED GROUP, INC. DRAFT - 1/14/2016 PAGE 7 CITY OF UKIAH WATER RATE STUDY Connection Fee Fund has a negative cash balance. For purposes of financial plan analysis, a portion of the current balance in the Operating Fund is transferred to the Connection Fee Fund to eliminate this negative balance in FY 15 -16. Having a negative balance in one place makes a positive balance elsewhere artificially high, which can lead to false conclusions regarding the utility's financial condition. FINANCIAL PLAN ASSUMPTIONS The financial plan reflects FY 14 -15 actual results and the FY 15 -16 budget, as well as financial conditions as of the beginning of the fiscal year. The financial plan also reflects the City's debt service obligations and capital improvement program, as identified by City staff, during the ten -year planning period. The financial plan is based on the best available information and its assumptions are believed to be reasonable; however, no assurance can be provided as to the accuracy and completeness of future estimates. The proposed annual adjustments help protect the City and ratepayers from some of the uncertainty associated with financial plan assumptions. Primary assumptions reflected in financial plan analyses are described below, with additional information presented in Exhibit II -2: • Interest Rates - Interest earned on fund /reserve balances is estimated to be 0.25 percent per year in FY 15 -16, 0.50 percent in FY 16 -17 and FY 17 -18, 0.75 percent in FY 18 -19 and FY 19 -20, 1.0 percent in FY 20 -21 and FY 21 -22, and then 1.25 percent per year for the remainder of the planning period. Interest calculations are based on beginning -of -year balances. These interest rates reflect the current return from the Local Agency Investment Fund (LAIF), which is currently 0.32 percent, as well as a gradual return towards historical averages. Interest accrues to each of the funds. The City also pays interest on outstanding long- term debt obligations. The interest payments on outstanding debt are those contained in existing contracts and repayment schedules. • Inflation Rates - The financial plan analyses include general inflation at 3.0 percent per year applied to all operating and maintenance costs on an aggregate basis and construction inflation also at 3.0 percent per year. General inflation is currently below 1.0 percent, as reported by the Bureau of Labor Statistics for the San Francisco - Oakland -San Jose area. Construction inflation, as indicated by the Engineering News Record's 20- Cities Construction Cost Index has increased about 3.0 percent per year for the past five years. Each of these inflation assumptions has been reviewed with City staff and is reasonable for financial planning purposes. • Growth Projections - The financial plans assume that the customer base (number of active service connections) will grow by 0.5 percent per year throughout the planning period. The estimate is believed to be reasonable for financial planning purposes and has been reviewed with City staff. THE REED GROUP, INC. DRAFT - 1/14/2016 PACE 8 CITY OF UKIAH N t 1 23 M C t � W 13 0 0 o M N o o O Ln o N o V O N 0 0 Ln Ln Ln 0 0 Ln Ln N 0) (b O M M ` 6 6 O n O O O .--i M .ti Ln t0 O N M N N N O Ln } N LL m 0 0 0 0 o N O O Ln w M Ln o O-t m .-I 01 N O L M A N O f' C5 6 O n 6 O O 1p N rl Ln t0 IT N M N O N rn Ln LL N o 0 o M r, o 0 o n o N o V O N 000 lD O M O O N M 0) O O O L M M .4 O n C; 6 O n O Ol 01 - r1 Ln l0 LD N N .--i 01 N b LL UR 0 0 o W N o 0 o M o N o n O N o 0 o M00 Lnoo. -+Ln wrn o0 L M M o 'o o o c L' o rn Ili ^ 6 O Ln 0 N N N .-1 n N 00 V i' ti LL C o 0 o Mno 0 o o r, .moo N 0 0 Ln .--1 Ln Ln 0 0 0 Ln �o 01 Ln O M M n O O C o n O 01 W M 01 o Ln t0 0 N N LL t4 0 0 o oo N o 0 o �o o N o n O o o Ln co M Ln o O co Ln Ln 01 01 0 L n 011,16 O t0 r'1 01 L\ LT 00 O 10 o N N .--i V 2 } H LL + tR a 0 0 o M n o 0 o T o Ln O fA H 0 0 Ln LD o Ln o o 01 Ln Ln M 7 0 y) ri ri o o1 LO O �o Li oc ^ �.o Q N l0 o ro C } � R LL i �a N ooLn m� ooin �m �o {j ri ri o 01 Ln o o ` ` io v c -t 0 .--I N N N o C LL 0 0 o M n o o O n o o Ln 0 00 Ln .-i Ln V) Ln O co o 7 0 7 0 M M N O Ln 6 C5 o N 6 Ln .-a t0 Ln 1(1 O H O M } O LL N o O M o 0 o n o O o N O Ln co M Ln co o co OR O N 0) O L N W Ln O N^ L .--i Ln 01 O IT l0 O N .-L N 01 .d rn M LL o N o co .2 00 M O co M o t0 L 0,1 Ln o O r, M M p N N M N � } lU N LL m .7 L N r W � Iq - a 10 v v o'a� °0 a oEaa) N f0 C C N O W a) U) N a) V U N U ti a) O N > > m d E Y m Ln O o 9 O N N Y N O Q M 0 ate+ 2i f0 a0i 4 d E V W W O O LO v O C 'L" O O C C L T L O O �0u z Ln LOV U ii v 3 3 WATER RATE STUDY THE REED GRouP, INC. DRAFT - 1/14/2016 PAGE 9 CITY OF UKIAH WATER RATE STUDY • Customer Demand - Due to the continuing drought, and State - mandated water conservation in 2015, customer water demand is assumed to be 20 percent below 2013 (consistent with the State's mandate), and then to rebound from the current drought levels over a three -year period based on the removal of restrictions on water use. While a return to normal water supplies is reflected in the financial plan analysis, continuation of the drought could result in sustained reduced customer water demands. The assumption used is believed reasonable for financial planning purposes. • Operation and Maintenance Costs - The financial plan model is based on current operating and maintenance costs as reflected in the FY 15 -16 operating budget, with future estimates based on the inflation and growth assumptions described above. Assumptions were reviewed with City staff. • Capital Improvement Program - The water utility's capital improvement plan, as developed by staff, includes multiple projects totaling about $22 million (in current dollars) over a ten -year period to be funded by the water utility. However, about $15 million of this amount is planned for the next five years. The financial plan assumes that capital projects will be funded from user rates, connection fees, and available reserves. No new long -term debt is included in the financial plan analysis. The capital improvement plan reflected in the financial plan is presented in Exhibit II -3. • Debt Obligations - Existing water system long -term debt obligations are summarized in Exhibit II -4. The water utility currently pays about $1,050,000 annually on debt service related to debt issues in 1992 and 2005. One of the requirements associated with bond financing is to maintain rates and other water system revenues at levels sufficient to meet debt service coverage requirements. At present, the City is required to maintain water system revenues at a level that covers all ongoing operating and maintenance costs, as well as 1.20 times annual debt service. The water utility also had an outstanding internal loan, which the utility repaid in FY 14 -15. Exhibit II -5 provides the details of the financial plan model of the City's water utility. It illustrates how 3 percent annual water rate increases would provide the financial capacity for the water utility to continue to meet financial and service obligations, including meeting debt service obligations and adequately supporting the planned capital improvement program. Exhibit II -6 graphically summarizes the annual revenues, expenses, and year -end Operating Fund balance through the planning period. THE REED GROUP, INC. DRAFT - 1/14/2016 PAGE 10 CITY OF UKIAH s M O w Y s x4., W 6i WATER RATE STUDY v ° O ° N ° O ° O O O O Y i0 D+ M N O O O o O c N 6 Y O Ln � N o o 0o N o o 0 o 0 o O o N o o Ln >- n ro Ln oz LL ti - O O o N o G o O O O c, Y n w LL O O O O O N o o O O c C p c o+ o 0 0 0 Y VI N n 01 LL y ti C fp cn o o o p o ao 0 0 0 c OD o 0 o a+ .y o in o O o C Ln N O N o O 07 LL N M E 07 p O o o o o o o p o L O O O O 0 c o 0 CL n o o o o o o 6T E N N °N O 7 O V°1 . UI M LL M M A i+ CL ^ o O o o O O O R o co o o p o u c 0 c c o O O a0 o vi o o o uj 7 t! oo LL N N L O o 0 o O O O O O O O O O O O O O coo O O O O O M O O O O O O O O O O O O R N o o u1 O m m o o o O M 3 V OM ti ti c NO O rq M cc a LL N " V N o 0 O O o o O O o 0 O O o o O O O O O O O O O O ti o o 7 o t°o N C° Y In lf1 N IM M LL ti O >M 7 m I>, co O t m l >D N > M t V tD N W m O- >N � aaaaaaaaaaaaaaao_ao_ao_ a a E °v a r C cn ti N b 'O v V a) N N o E°a 3 -. NC "� F M m w E 7$ v_ N v v a 9 0 t 'E to F a+ a0 F v —> m C7 v v m O° U C v cn of O° ,��, c v v Y W° m aa3 V m °, a 0uz) O o mL a o Y O 10 v<u -oo y f0 .°.c FY w v .V.� �z�� o o o V u u" v 3# avi v t0 F F u ## s0+ iii m `o E > v O d >-oa >na2, 2, -o -ac oN >> -- FH , v< a v x E v v v_= v° D; m m v v v O aaaow KoCinE ,§3:z)u (f) z U v O a a) i v C_ L m ai `o 0 O v L 3 0 E a THE REED GRouP, INC. DRAFT - 1/14/2016 PAGE 11 CITY OF UKIAH ,? s m M Y M iL C Z 4, x +1 W u WATER RATE STUDY THE REED GRouP, INC. DRAFT - 1/14/2016 PAGE 12 O v It O N o rn C c M co L" 1 ry Ol LD M M LO M } 7 M co O LL co Lo Lo oo N o O Ln Ln C N Ln a t Ln ry n 00 LO N } m V M co IIl LL O N Ln M O N N O N Ol cci W n' O N N O �y N V N 111 a, It O N .^-i d' "t co O LL m V co N Ln O M m 0 O V .--i 111 O W CO O N O? 0001 OOOO p O .-i N n Ln C6 M Ln ry N .--I co N M N LO Ln r 'C co LL c7l O1 Ln V O1 0000 N O V O1 0001 .--i .--i O M OOl M O Ol O 01 V n N CO Ln Ln O O *•L LO " co M LL V' d' CO CO O? 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O o 0 w w ms m m m N 7¢ M O wp)w N a+mmww't N.i N 'c} m^ 00M1 ti Ol. m N •'i N N p In m +� i O w Lb R n Ln M M .+ M1 M N .•� w e O O Ln t Lrl' .-i N 2 N M M M N O O N P'T .-I m +-i h .-1 M tf _ w`N-' o N m M N 00 N ''� m V' mm ID a• m w N w ID 10 Dl wM1 mM1 O al w .-� m V M1 m M0 LO' al m V N Ln N N N N h LL M Vl w M LD' ti M K •.• L\ N O N Q Q Z co Z LL Q a C .-..R LL W G LL 7 Ln a LL N, Li p L" O n Z O Ln t' O a m a a m w a v .� C W to ill Z N a ro dl N G lL a C C j Ln y a` E .0 O a N u N w N O Ly a N a Z 9 U L a p 7 O M a � y a H > W W U d v pl 7 a N a H u d 7 y N l,y 4 Lal p N N O yl Lu .�C. Q a U ul .� d m rn LLl R L] a a m m J �'� N t'i a a LY ro u E a y Ln a�w UU a a K m *�-'a LO E a a a d C Z m ELL M G W m V N W C C G 0 01 'U m Q o CJ W ► lT m a W m O u lL C u.. W �7 Z m O Q LL W O to O y. C ¢ — C y0 a LT 01 N _p O1 N u 'd a to R C a y !� in y W z] .o V ¢ Lj y N 1 ar � ro GO m J C a v a 3 h ro y e m G! C a l t LO y R m ,p a, o ¢ c rn o O Oi = ? C O O O cc C c` W = C y y a H a ro F G u, v +a+ a a 3 Q a x a .... -� N m. ro F C a y U F C e> Lr .0 a O m- a C .'-' F a H C Lu C F C a �. o FO C c F C d y y3 i kiJ o- LL FH ro> O Y¢ n d a ayi�l7 � kU Q a w u o u 3ma w w ca It w w 3ma 411 w THE REED GROUP, INC. DRAFT — 1/14/2016 PAGE 13 CITY OF UKIAH WATER RATE STUDY Exhibit II -6 City of Ukiah \A /.+nr IWIi +v DI— Cnmmer�• FINANCIAL PLAN FINDINGS AND CONCLUSIONS The preceding portion of this section described the basic framework and assumptions underlying the financial analyses. Specific findings and conclusions pertaining to the water utility are presented below, beginning with a description of the current situation. At present, the City's water utility has: • Sufficient cash in the Operating Fund to fully maintain the Operation Reserve and Rate Stabilization Fund, as recommended, • Current annual water utility revenues of about $5.3 million, and • Current annual operating and maintenance costs, including debt service obligations totaling about $4.0 million, • Planned water system capital improvements in FY 15 -16 totaling about $4.9 million, • Estimated debt service coverage in FY 14 -15 of 1.54 (the minimum required is 1.20).2 2 Debt service coverage is calculated as net revenues (defined as gross revenues minus annual operating and maintenance expenses) divided by annual debt service. Existing debt covenants require that debt service coverage exceed 1.20. THE REED GROUP, INC. DRAFT - 1/14/2016 PAGE 14 CITY OF UKIAH WATER RATE STUDY An increase in water rates is needed in order to: (1) offset the effects of reduced water sales that has resulted from drought conditions, (2) continue to cover ongoing operating and maintenance costs and meet debt service obligations, (3) provide adequate funding for planned water system improvements, and (4) maintain prudent financial reserves consistent with current policy objectives. It is recommended that the City increase water rates by 3 percent in June 2016 and then 3 percent per year each January for the next four years. These increases will allow the City to meet its service and financial obligations, including completing the planned capital improvement program. Any lower rate increase could result in the water utility not meeting one or more of financial objectives. The water rate revenue estimates reflected in the financial plan shown in Exhibit II -5 incorporate estimates for these annual water rate adjustments. As indicated previously, the ten -year capital improvement program is front - loaded with about two- thirds of project expenditures occurring in the first five years. Even with the proposed water rate increases, the financial plan analysis indicates that the Rate Stabilization Reserve will be partially utilized in the next few years in order to complete the planned capital improvement program without issuing new debt. However, once the near -term concentration of capital projects is complete the revenues will exceed expenses, allowing the Rate Stabilization Reserve to return to the target level. Using the Rate Stabilization Reserve to help fund the capital program is exactly what it is intended for. Using the Rate Stabilization Reserve enables the City to maintain uniform water rate increases through most of the planning period. The financial plan model reflects assumptions and estimates that are believed reasonable at the present time. However, conditions change. It is recommended that the City review the financial condition of the water utility annually as part of the budget process, and perform a more comprehensive financial plan and water rate update study every 3 to 5 years, unless otherwise needed sooner. WATER SHORTAGE FINANCIAL ANALYSIS This water rate study also included an analysis of the financial impacts associated with drought and reduced water sales. Coming on the heel of a very dry year in 2013, the continuation of dry conditions in 2014 led the Governor to request a 20 percent reduction in water use throughout California. The State Water Resources Control Board (SWRCB) then adopted emergency regulations requiring all urban water suppliers to enforce programs that reduce outdoor water usage. With drought conditions worsening in 2015, the Governor declared a statewide water emergency and ordered urban water agencies to reduce water use by 25 percent. In implementing the Governor's Executive Order, the SWRCB required the City of Ukiah to reduce water use by 20 over 2013 levels. The City, like other communities in the state, has responded by requiring customers to reduce water usage and implemented restrictions on water use. The City's water utility can be affected in several ways by drought conditions. Changes in operating and maintenance costs and revenues can include: • Reduced water sales and water sales revenue THE REED GROUP, INC. DRAFT - 1/14/2016 PAGE 15 CITY OF UKIAH WATER RATE STUDY • Reduced water purchases and water purchase costs • Increased groundwater production and production costs • Increased water conservation program costs. While the reduction in water sales revenue will be partially offset by the reduction in water purchase and production costs, revenue will decline more than costs creating a financial deficit. Increased water conservation program costs, including education and assistance programs, add to the financial deficit created by water shortage. In response to water shortage, and the financial deficit created, the City has the ability to take several actions. The analysis presented herein focuses on three potential courses of action, including: • Using available financial reserves, including designating a portion of reserves for drought/ emergency purposes • Supplementing water rate revenues through imposition of temporary water shortage surcharges • In the most severe conditions, reducing the annual contribution (transfers) of water rate revenue to the Capital Fund in support of the capital improvement program. The City could also reduce operating and maintenance costs, where possible, defer capital projects, or seek outside funding sources to help bridge a financial deficit. Using the financial plan model, an analysis of the potential financial impacts of water shortages has been performed. The analysis includes estimating the magnitude of reduced revenue, reduced costs, and increased costs that may be associated with various ranges of water shortage. Exhibit II -7 graphically illustrates the financial deficit created by reduced water sales resulting from water shortage conditions. Exhibit II -8 summarizes estimated FY 15 -16 operating revenues and expenses under normalized water supply conditions and under various water shortage conditions. The shortage analysis starts with normal conditions whereby revenues and expenses are effectively in balance. Under water shortage conditions, a financial deficit will emerge and increase with increasing severity of shortage conditions. Exhibit II -9 graphically illustrates how the financial deficit created by reduced water sales could be bridge through a combination of action. Under minor shortage conditions, the City would rely on its Rate Stabilization Reserve to bridge the deficit gap. Under moderate conditions, the City would implement the proposed temporary water shortage rate surcharges to provide supplemental water rate revenue. In the most severe conditions, the City could also reduce transfers to the Capital Fund in support of the capital improvement program. THE REED GROUP, INC. DRAFT - 1/14/2016 PAGE 16 CITY OF UKIAH WATER RATE STUDY Exhibit II -7 City of Ukiah Estimated Financial Deficit Created by Water Shortage Exhibit II -10 presents additional details of the analysis of estimated FY 15 -16 annual revenue and expenses at the defined ranges of water shortage, based on the use of Rate Stabilization Reserve. Analyses presented in Exhibit II -8 suggest that a Rate Stabilization Reserve of $2,000,000 should be sufficient to bridge the financial deficit created by two years of the most extreme drought conditions, or a longer period of more moderate conditions, based on the analyses and assumptions incorporated therein. This analysis assumes water shortage rate surcharges, as described in Section III of this report, would also be used to help limit the financial strain created by reduced water sales during drought conditions. THE REED GROUP, INC. DRAFT - 1/14/2016 PAGE 17 CITY OF UKIAH Exhibit II -8 City of Ukiah Ene rinanciai uencrc Lre WATER RATE STUDY area Dy water bnorrages try is -ioi Health & Minor Moderate Critical Safety Per Shortage Shortage Shortage Capita Limit 10% to 20% 20% to 35% 35% to 50% > 50% 20% 35% 50% 65% (680,000) (1,189,000) (1,699,000) (2,209,000) 98,000 157,000 234,000 293,000 (6,000) (13,000) (25,000) (46,000) (588,000) (1,045,000) (1,490,000) (1,962,000) 588,000 714,000 765,000 846,000 - - 300,000 700,000 - 331,000 425,000 416,000 588,000 1,045,000 1,490, 000 1,962, 000 None 15% 25% 35% Dotes: (1) Analysis based on FY 14 -15 budget with adjustments to reflect normal water supply conditions. (2) Rate Stabilization Reserve is currently funded at about $1.5 million. (3) Water shortage charges are an incremental increase in the water usage rates. Monthly service charges are not affected. Exhibit II -9 City of Ukiah Bridging the Deficit Gap Created by Water Shortages $2,500,000 ■ Reduced Capital Fund Transfers $2,000,000 ■ Water Shortage Charge Revenue ■ Use of Rate Stabilization Reserve $1,500,000 $1,000,000 $500,000 Normal Supply Minor Shortage Moderate Critical Shortage Health & Safety Conditions 10% to 20% Shortage 35% to 50% Per Capita Limit 20% to 35% THE REED GRouP, INC. DRAFT - 1/14/2016 PAGE 18 Normal Supply (1 Use Reduction Goal > None Modeled Use Reduction > 0% Est. Financial Deficit from Water Shortage Reduced Water Sales Revenue Reduced Water Production Costs Increased Conservation Costs Est. Total Financial Deficit - Multi- Pronged Corrective Strategy Use Rate Stabilization Reserves (2) Reduce Transfers to Capital Fund Impose Water Shortage Charge (3) Total Corrective Actions - Water Shortage Charge (3) -> None WATER RATE STUDY area Dy water bnorrages try is -ioi Health & Minor Moderate Critical Safety Per Shortage Shortage Shortage Capita Limit 10% to 20% 20% to 35% 35% to 50% > 50% 20% 35% 50% 65% (680,000) (1,189,000) (1,699,000) (2,209,000) 98,000 157,000 234,000 293,000 (6,000) (13,000) (25,000) (46,000) (588,000) (1,045,000) (1,490,000) (1,962,000) 588,000 714,000 765,000 846,000 - - 300,000 700,000 - 331,000 425,000 416,000 588,000 1,045,000 1,490, 000 1,962, 000 None 15% 25% 35% Dotes: (1) Analysis based on FY 14 -15 budget with adjustments to reflect normal water supply conditions. (2) Rate Stabilization Reserve is currently funded at about $1.5 million. (3) Water shortage charges are an incremental increase in the water usage rates. Monthly service charges are not affected. Exhibit II -9 City of Ukiah Bridging the Deficit Gap Created by Water Shortages $2,500,000 ■ Reduced Capital Fund Transfers $2,000,000 ■ Water Shortage Charge Revenue ■ Use of Rate Stabilization Reserve $1,500,000 $1,000,000 $500,000 Normal Supply Minor Shortage Moderate Critical Shortage Health & Safety Conditions 10% to 20% Shortage 35% to 50% Per Capita Limit 20% to 35% THE REED GRouP, INC. DRAFT - 1/14/2016 PAGE 18 Dotes: (1) Analysis based on FY 14 -15 budget with adjustments to reflect normal water supply conditions. (2) Rate Stabilization Reserve is currently funded at about $1.5 million. (3) Water shortage charges are an incremental increase in the water usage rates. Monthly service charges are not affected. Exhibit II -9 City of Ukiah Bridging the Deficit Gap Created by Water Shortages $2,500,000 ■ Reduced Capital Fund Transfers $2,000,000 ■ Water Shortage Charge Revenue ■ Use of Rate Stabilization Reserve $1,500,000 $1,000,000 $500,000 Normal Supply Minor Shortage Moderate Critical Shortage Health & Safety Conditions 10% to 20% Shortage 35% to 50% Per Capita Limit 20% to 35% THE REED GRouP, INC. DRAFT - 1/14/2016 PAGE 18 CITY OF UKIAH Exhibit II -10 City of Ukiah WATER RATE STUDY Estimated Financial Deficit Created by Water Shortages (FY 15 -16) Health & Normal Minor Moderate Critical Safety Per Supply (1) Shortage Shortage Shortage Capita Limit Use Reduction Goal > None 10% to 20% 20% to 35% 35% to 50% > 50% Modeled Use Reduction - -> 20% 35% 50% 65% Revenues Service Charge Revenues 2,618,000 2,618,000 2,618,000 2,618,000 2,618,000 Water Usage Charge Revenues (2) 3,398,000 2,718,000 2,209,000 1,699,000 1,189,000 Water Shortage Charge Rev. (3) 331,000 425,000 416,000 Fire Service Charges 304,000 304,000 304,000 304,000 304,000 Other Revenue 53,000 53,000 53,000 53,000 53,000 Total Revenue 6,373,000 5,693,000 5,515,000 5,099,000 4,580,000 (% of Normal) -11% -13% -20% -28% Expenditures and Transfers City Administration 542,000 542,000 542,000 542,000 542,000 PW Administration 511,000 511,000 511,000 511,000 511,000 Water Purchases (4) 38,000 19,000 19,000 - - Water Conservation (5) 25,000 31,000 38,000 50,000 71,000 Production 771,000 771,000 771,000 771,000 771,000 Utilities & Chemicals (6) 393,000 314,000 255,000 197,000 138,000 Distribution 747,000 747,000 747,000 747,000 747,000 Debt Service 1,052,000 1,052,000 1,052,000 1,052,000 1,052,000 Transfer to Capital Replac. Fund 2,200,000 2,200,000 2,200,000 1,900,000 1,500,000 Addition to Reserves 94,000 94,000 94,000 94,000 94,000 Total Expend. and Trans. 6,373,000 6,281,000 6,229,000 5,864,000 5,426,000 (% of Normal) -1% -2% -8% -15% Surplus /Deficit in Operations - (588,000) (714,000) (765,000) (846,000) Notes: (1) Analysis based on FY 15 -16 budget with adjustments to reflect normal water supply conditions. (2) Water usage revenue would decline in proportion to water sales. (3) Water shortage charges are an incremental increase in the water usage rates. Monthly service charges are not affected. (4) RRFCD water purchases assumed to be 400 AF until shortage goal reaches 35 percent and 0 AF in more severe shortage conditions. (5) Estimated water conservation program costs assumed to increase in inverse proportion to water use reductions. (6) Utility and chemical costs assumed to decline in proportion to water sales. The water shortage analysis suggests that the target level for the Rate Stabilization Reserve of 50 percent of annual operating and maintenance costs is appropriate and prudent. As a result of this analysis, it is recommended that the City continue to maintain the Rate Stabilization Reserve with a target balance of 50 percent of annual operating and maintenance costs. At present, the Rate Stabilization Reserve is fully funded (within the Water Operating Fund). However, as described earlier in this section, a portion of the Rate Stabilization Reserve will be needed to help fund capital improvement projects in the next few years. Continuation of the current drought could impact the ability to undertake all these projects, but also reinforces the need to adopt the water shortage financial strategy, as presented in this report. To that end, adopting the water shortage rate surcharges (presented in Section III of this report) is an important step in protecting the water utility's financial condition against the uncertainty associated with continued drought conditions. THE REED GROUP, INC. DRAFT - 1/14/2016 PAGE 19 CITY OF UKIAH SECTION III. WATER RATES WATER RATE STUDY This section of the report presents information and analyses leading to the development of water rate recommendations for FY 15 -16 through FY 19 -20. CURRENT WATER RATES The City of Ukiah provides water service through about 4,900 water service connections and nearly 200 private fire service connections3. The City's current water rates were last adjusted in July 2014 with the last of five scheduled water rate adjustments. The current water rates are summarized in Exhibit III -1. Current water rates include a monthly service charge based on meter size and a uniform water rate for all water usage. Monthly fire protection charges apply to dedicated private fire service connections (related to fire suppression requirements). At present, about 54 percent of water rate revenue is generated from water usage charges and about 46 percent from fixed service charges. The current uniform water usage rate is intended to discourage excessive water use and encourage customers to conserve water. The water conservation best management practice (BMP 1.4) promulgated by the California Urban Water Conservation Council (CUWCC) suggests that at least 70 percent of water rate revenue should come from water usage charges¢. However, that standard often places water utilities at undue financial risk, as most water system costs are fixed. Effective rate structure design requires establishing a balance between different rate setting objectives. CUSTOMER ACCOUNT DATA AND WATER USE ESTIMATES Water rate calculations are based on a number of factors related to the City's customer base. Factors include the number of customers, hydraulic capacity as indicated by meter size, and actual water usage. The City provides water service through about 4,900 water service connections (customers). Residential customers (single family and multi - family) comprise about 4,800 (98 percent) of the customer accounts and about 85 percent of annual water usage. Non - residential customer accounts (commercial, irrigation, municipal) make up nearly 100 (2 percent) of the customer accounts with about 15 percent of annual water usage. 3 The term "customer' is generally used in this report to refer to a water service connection that provides water service to an individual parcels. In some cases, a parcel may be served by more than one service connection. 4 The CUWCC provides an alternative means for complying with BMP 1.4, and it is recommended that the City utilize this alternative method. The Reed Group, Inc. is available to assist with the required analysis to use this alternative method of compliance. THE REED GROUP, INC. DRAFT - 1/14/2016 PAGE 20 CITY OF UKIAH Exhibit III -1 City of Ukiah Current Water Rates WATER RATE STUDY Notes: (1) Effective 3uly 1, 2014. While there are extremes on both the low and high ends, average single family water usage is about 12 CCF per month (about 300 gallons per day)5. Single family customers also exhibit a wide variation in water usage throughout the year. Water usage for multi- family dwellings is lower than for single family residences for a variety of reasons including fewer people per household and limited landscape irrigation (or irrigation that is separately metered). Non - residential water usage can vary dramatically, and non- residential customers are served by meters of varying sizes to accommodate the differences in water demands. Service connections with different meter sizes can place different demands on the water system. Much more water can be delivered through a 4" water meter than through a 1" meter. To relate the potential demands on the water system from customers with different sized water meters, it is recommended that hydraulic capacity factors be used to determine the number of equivalent meters represented by the total customer base with variable meter sizes. For purposes of rate analysis, 3/4" meters are assigned a meter equivalency factor of 1.0. The ratios of instantaneous flow capacities of the various meter sizes to the capacity of a 3/4' meter are used to determine the meter equivalencies for larger 5 One CCF = 100 cubic feet = 748 gallons. THE REED GROUP, INC. DRAFT - 1/14/2016 PAGE 21 Current (1) Water Usage Rate ($ /CCF) All Water Usage $ 2.73 Monthly Service Charge 3/4" meter $ 32.25 1" meter $ 54.81 1 1/2" meter $ 106.40 2" meter $ 170.88 3" meter $ 322.41 4" meter $ 538.45 6" meter $ 1,073.66 Monthly Fire Service Charges Up to 2" meter $ 34.18 3" meter $ 64.48 4" meter $ 107.69 6" meter $ 214.72 8" meter $ 214.72 Notes: (1) Effective 3uly 1, 2014. While there are extremes on both the low and high ends, average single family water usage is about 12 CCF per month (about 300 gallons per day)5. Single family customers also exhibit a wide variation in water usage throughout the year. Water usage for multi- family dwellings is lower than for single family residences for a variety of reasons including fewer people per household and limited landscape irrigation (or irrigation that is separately metered). Non - residential water usage can vary dramatically, and non- residential customers are served by meters of varying sizes to accommodate the differences in water demands. Service connections with different meter sizes can place different demands on the water system. Much more water can be delivered through a 4" water meter than through a 1" meter. To relate the potential demands on the water system from customers with different sized water meters, it is recommended that hydraulic capacity factors be used to determine the number of equivalent meters represented by the total customer base with variable meter sizes. For purposes of rate analysis, 3/4" meters are assigned a meter equivalency factor of 1.0. The ratios of instantaneous flow capacities of the various meter sizes to the capacity of a 3/4' meter are used to determine the meter equivalencies for larger 5 One CCF = 100 cubic feet = 748 gallons. THE REED GROUP, INC. DRAFT - 1/14/2016 PAGE 21 CITY OF UKIAH WATER RATE STUDY meter sizes. This capacity relationship across meter sizes is generally used to allocate capacity - related costs to various customers. The foregoing customer account, capacity relationship, and water use data have been used in water rate analysis that is presented in the remainder of this section. WATER RATE CALCULATIONS There are three steps to determining water rates. These are: ■ Determine annual water rate revenue requirements ■ Analyze the cost of providing service to each customer class ■ Design water rates to recover costs from each customer class. Water Rate Revenue Requirements The ten -year financial plan was used to identify the water rate revenue required to meet financial obligations for each fiscal year of the planning period. The water rate calculation presented herein is based on the revenue to be generated in FY 15 -16, and reflects the proposed 3 percent overall rate increase that is needed to meet immediate ongoing operations, debt service and capital program needs. The revenue requirement for water rates to be implemented in June 2016 is $5,417,000 (plus an additional $304,000 from private fire service charges). The actual revenue reflected in the financial plan for FY 15 -16 is $5,291,000 from water rates and $299,000 from private fire service charges. These amounts are lower than the revenue requirement for rate calculation purposes, because the proposed rates would not go into effect until June 2016. Cost of Service Analysis Once the annual water rate revenue requirement was determined using the financial plan model, the next step in the rate setting process was to evaluate the cost of providing service. Water rate calculations contained herein are intended to generate the level of revenue commensurate with the revenue requirement from the City's water service customers. The manner in which each customer is responsible for the water utility's costs is the determining factor in the cost of service analysis. The water utility incurs certain types of costs associated with making water service available to customers. Other costs are incurred as a direct result of customer water usage. A cost of service analysis is intended to allocate the costs of providing water service to customers in proportion to the extent to which each customer causes the costs to be incurred. There are many approaches to cost of service analysis; some are more complex than others. The approach used herein is commensurate with the available data, the distinctions currently made between various types of customers, and the requirement to fairly and reasonably reflect differences in service provisions to differently situated customers. The cost allocation methodology used herein begins by assigning all costs to one of three categories. The cost allocation process is performed with data available in the City's budget and accounting documents. The three categories include: THE REED GROUP, INC. DRAFT - 1/14/2016 PAGE 22 CITY OF UKIAH WATER RATE STUDY • Customer costs, such as meter reading and billing, are fixed costs that tend to vary as a function of the number of customers being served. Customer costs are allocated to customers based on the number of accounts. That is, every customer will pay an equal share of customer- related costs. • Capacity costs are also fixed costs; however, these tend to vary in relation to the capacity of the water system and the ability to serve the demands of active customers. Customers that place greater or lesser burdens on the capacity of the water system should bear greater or lesser shares of these costs. The sizing of the water system is based on the potential demand that each customer could place on the water system. Capacity costs are allocated to customers based on the hydraulic capacity of the water meter. The hydraulic capacity factors reflect the ratio of the rated flow capacity of each meter size to the rated flow capacity of a 3/4' meter. The hydraulic capacity reflects the potential demand that a customer could place on the water system at any given time. A customer with a large meter size will be assigned a large share of fixed capacity- related costs than one with a smaller meter. Capacity costs include costs associated with the water system's capacity including contributions to the capital program, debt service, maintenance costs, and certain fixed operating costs. • Commodity costs are variable costs that vary with the amount of actual water use. Water treatment costs and energy costs are two typical examples. However, in an effort to encourage water conservation, fixed costs are frequently included in commodity components such that a majority of costs are recovered on the basis of usage. Even though some commodity costs are fixed, rather than variable, it is reasonable to allocate these costs to customers on the basis of usage, rather than the capacity relationship expressed by meter size. This helps to achieve the City's water conservation objectives. A significant portion of the water utility's fixed costs is recovered through water usage charges. The water conservation best management practice for retail water rates (BMP 1.4), as promulgated by the CUWCC, specifies that at least 70 percent of water rate revenue be generated through usage charges. The City's current water rates generate about 54 percent of revenue from usage (commodity) charges. This is due in part to reduced water usage during the current drought. Because of the high portion of fixed costs, the proposed water rates slightly decrease the usage -based portion of the revenue mix, while continuing to provide an important water conservation incentive. As water usage rebounds a growing share of rate revenue will be derived from water usage charges. Based on a review of estimated costs for FY 15 -16 for the water utility, customer service costs are estimated to be about 3.5 percent of the annual water rate revenue requirement. Similarly, about 44 percent of the revenue requirement is allocated to the capacity cost category. This leaves 52.5 percent of the revenue requirement allocated to commodity costs, to be recovered through water usage charges. Water Rate Design The third step in the rate setting process is the design of water rates to recover costs from each customer class and generate the revenue needed for the utility. The City's THE REED GROUP, INC. DRAFT - 1/14/2016 PAGE 23 CITY OF UKIAH WATER RATE STUDY current water rates include both fixed monthly service charges and a uniform water usage rate. Exhibit I11 -2 presents the calculation of monthly service charges and the uniform water usage rate for the water rates proposed for September 2015. The calculation of each of these is described below. Service Charges Service charges are intended to recover the customer and capacity costs identified through the cost of service analysis. Service charges apply to all customer water bills, regardless of the amount of water actually used. Customers that use no water during a month should still be required to pay the monthly service charge, as service is immediately available to them. In calculating service charges customer costs are allocated equally to all customers and capacity costs are allocated based on meter size in relation to the hydraulic capacity associated with the various meter sizes. The proposed monthly service charge for a 3/4' meter (typical for a single family home) is $33.63. Service charges for larger meter sizes vary from $54.00 to $1,016.50, depending on meter sizes ranging from 1" to 6 ". All of these charges properly reflect the capacity relationship across meter sizes, as well as the revenue needs of the utility. The variation of service charges through meter sizes reflects the fact that a small portion of water system costs are directly related to the number of customers served. A majority of fixed costs are allocated on a capacity basis as reflected by the meter size. The changes to the service charges across the range of meter sizes better reflects the cost of providing service to customers of varying meter sizes. At present, an equal allocation of customer costs to all meter sizes is not expressed in the rates. Water Usage Rates The current water rates include a uniform usage rate for all customer classes. This rate structure is administratively simple, and is often perceived as the most fair by customers. During the course of this study, other rate structures were considered from a qualitative perspective, including tiered water rates. However, a uniform water rate for all customer classes remains as the preferred rate structure. The proposed water usage rate for June 2016, based on the cost of service analysis performed in this study, is $2.86 per CCF. This was calculated simply by dividing the commodity costs of $2,844,000 divided by estimated annual water usage of 996,000 CCF. THE REED GROUP, INC. DRAFT - 1/14/2016 PAGE 24 CITY OF UKIAH W ri N a� c 3 n L w I 2 H N � 0 3 X r v W U U a.1 L N f0 3 WATER RATE STUDY — Q) O O O Ln o u O' O N m O d Ln m V t0 i0 m N 7 m = 00 M Q N Q N C Q y OC Aft t Cl N 00 n CO l0 O M Ln m LL co V Ln �o U ry C F -w jov. 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DRAFT - 1/14/2016 PAGE 25 CITY OF UKIAH WATER RATE STUDY Fire Protection Service Charges The City has established distinct fire protection service charges for separate private service connections that provide fire suppression capabilities to structures and property (e.g., serving automatic internal sprinkler systems)6. In effect, these connections extend the public fire suppression capabilities of the water distribution systems (i.e., provided through public fire hydrants) to private property. Costs to be recovered through the fire protection charges are limited to the costs associated with maintaining the connection, monitoring usage, and servicing the account (fire flow capacity is built into the water distribution system as an essential public health and safety benefit to the entire community). When these fire protection services are used, they are billed at the same water usage rate as any other type of water service. As with the general water rates, a 3 percent increase in the fire protection service charges is necessary to meet the financial and service obligations of the utility for the delivery of this service. PROPOSED WATER RATE SCHEDULE Exhibit III -3 summarizes proposed water rate schedules for rates to be effective in June 2016, with subsequent annual adjustment each January through 2020. As described in Section 1I of this report, the overall water rate increases are equivalent to 4 percent in June 2016, and 3 percent each January from 2017 through 2020. No rate structure changes are proposed beyond those reflected in the rates for June 2016. The proposed water rates reflect the cost of providing water service to customers and will provide additional revenue essential to continuing to provide water service. WATER SHORTAGE RATE SURCHARGES To help encourage and to help bridge the financial deficit created by a water shortage, it is recommended that the City adopt temporary water shortage surcharges that could be implemented under certain water shortage conditions. The temporary water shortage rate surcharges would be incremental increases in the water usage rate. Even though the water shortage rate surcharges represent an increase in the water rates, total water rate revenue will still decline with reduced water sales as water shortage conditions worsen. That is, the supplemental revenue generated through the water shortage rate surcharges would only partially bridge the deficit gap created by drought and reduced water sales. In addition because a multi - pronged approach to water shortages is suggested, the water shortage rate surcharges have been specifically design such customers that meet water use reduction goals will have lower water bills with the water shortage rate surcharges than they would with normal water usage and normal water rates. Customers that do not meet water use reduction goals may pay more for water service because of the water shortage rate surcharges. 6 Customers who have private fire service connections also have general water service connections for ongoing water use. THE REED GROUP, INC. DRAFT - 1/14/2016 PAGE 26 CITY OF UKIAH WATER RATE STUDY Exhibit III -3 City of Ukiah current ana Nroposea water mates June January January January January Current (1) 2016 2017 2018 2019 2020 Water Usage Rate ($ /CCF) All Water Usage $ 2.73 $ 2.86 $ 2.95 $ 3.04 $ 3.13 $ 3.22 Monthly Service Charge 3/4" meter $ 32.25 $ 33.63 $ 34.64 $ 35.68 $ 36.75 $ 37.85 1" meter $ 54.81 $ 54.00 $ 55.62 $ 57.29 $ 59.01 $ 60.78 1 1/2" meter $ 106.40 $ 104.47 $ 107.60 $ 110.83 $ 114.15 $ 117.57 2" meter $ 170.88 $ 165.27 $ 170.23 $ 175.34 $ 180.60 $ 186.02 3" meter $ 322.41 $ 307.24 $ 316.46 $ 325.95 $ 335.73 $ 345.80 4" meter $ 538.45 $ 510.02 $ 525.32 $ 541.08 $ 557.31 $ 574.03 6" meter $ 1,073.66 $ 1,016.50 $ 1,047.00 $ 1,078.41 $ 1,110.76 $1,144.08 Monthly Fire Service Charges Up to 2" meter $ 34.18 $ 36.07 $ 37.15 $ 38.26 $ 39.41 $ 40.59 3" meter $ 64.48 $ 64.84 $ 66.79 $ 68.79 $ 70.85 $ 72.98 4" meter $ 107.69 $ 105.93 $ 109.11 $ 112.38 $ 115.75 $ 119.22 6" meter $ 214.72 $ 208.56 $ 214.82 $ 221.26 $ 227.90 $ 234.74 8" meter $ 214.72 $ 331.77 $ 341.72 $ 351.97 $ 362.53 $ 373.41 Notes: (1) Effective July 1, 2014. Exhibit III -4 presents the June 2016 water rate schedule including the effect of temporary water shortage rate surcharges. As an example, the water usage rate would increase from $2.86 per CCF to $3.29 per CCF under moderate water shortage conditions (15 percent surcharge). Because the water shortage rate surcharge would only apply to the water usage rate (and not the fixed monthly service charges) the impact on the total water bill would be mitigated. The temporary water shortage rate surcharge is not intended to be a penalty for excessive use; rather it represents each customer fair share of the cost of partially bridging the financial deficit created by reduced water sales during periods of water shortage. Customers would participate in bearing this cost in proportion to their water use. Water shortage rate surcharges would provide relatively modest revenue increases for dealing with significant water supply shortages. As illustrated graphically in Exhibit III -5, the water shortage rate surcharge revenue only partially replaces lost revenue due to reduced water sales. As a result, even with the water shortage rate surcharges, the proposed water rates for water shortage conditions are less than the total cost of providing water service. The information in Exhibit III -5 reflects revenue estimates based on implementation of water shortage rate surcharges in FY 15 -16. If adopted, the temporary water shortage rate surcharges would be implemented when the City Council established a water use reduction goal over 20 percent. The surcharges would continue only as long as the shortage conditions exist. When the shortage is declared over, then the water shortage rate surcharges would be discontinued. THE REED GROUP, INC. DRAFT - 1/14/2016 PAGE 27 CITY OF UKIAH Exhibit III -4 City of Ukiah WATER RATE STUDY vroposea water bnortage Kate burcnarges Appuea to water Kates ror June wiu ti/ Health & Normal Minor Moderate Critical Safety Per Supply (1) Shortage Shortage Shortage Capita Limit Use Reduction Goal - -> None 10% to 20% 20% to 35% 35% to 50% > 50% Wtr. Short. Surch. (2) - -> None None 15% 25% 35% Water Usage Rate ($/CCF) All Water Usage $ 2.86 $ 2.86 $ 3.29 $ 3.58 $ 3.86 Monthly Service Charge No changes to service charges during shortages 3/4" meter $ 33.63 $ 33.63 $ 33.63 $ 33.63 $ 33.63 1" meter $ 54.00 $ 54.00 $ 54.00 $ 54.00 $ 54.00 1 1/2" meter $ 104.47 $ 104.47 $ 104.47 $ 104.47 $ 104.47 2" meter $ 165.27 $ 165.27 $ 165.27 $ 165.27 $ 165.27 3" meter $ 307.24 $ 307.24 $ 307.24 $ 307.24 $ 307.24 4" meter $ 510.02 $ 510.02 $ 510.02 $ 510.02 $ 510.02 6" meter $ 1,016.50 $ 1,016.50 $ 1,016.50 $ 1,016.50 $ 1,016.50 Notes: (1) The water shortage rate surcharge percentages are shown applied to proposed water rates for June 2016 for illustrative purposes. The percentages would be applied to any then - current water usage rates when implemented by declaration of a water shortage. (2) The water shortage rate surcharge would be an incremental (percentage) increase in the water usage rates, but would not be applied to monthly service charges. $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 Exhibit III -5 City of Ukiah Estimated Water Rate Revenues Under Water Shortage Conditions Water Shortage Rate Surcharges • Water Usage Charges • Service Charges Normal Stage 1 Stage 2 Stage 3 Health & Safety Conditions 10% to 20% 20% to 35% 35% to 50% Per Capita Limit THE REED GROUP, INC. DRAFT - 1/14/2016 PAGE 28 CITY OF UKIAH WATER RATE STUDY Bill Impacts of Water Shortage Rate Surcharges Water shortage rate surcharges have been specifically designed such that customers achieving required water use reduction goals will have lower water bills than they would have with normal water rates and normal water usage. Customers that do not meet water use reduction goals may have higher water bills. Because the water shortage rate surcharges apply to all water usage, all customers will participate in bridging the financial gap created by water shortage. Of course, those customers that use the least amount of water or conserve the most will pay less through the water shortage rate surcharges. Exhibit III -6 illustrates how three different single family customers would be affected by the water shortage rate surcharges across various shortage conditions. Monthly water bills are shown for customers that, under normal conditions, use 12 CCF monthly (typical), 8 CCF (typical in winter), and 24 CCF (typical in summer) of water. Water bills are calculated for customers meeting requested water use reduction goals, and customers that do not conserve at all. ADOPTING PROPOSED WATER RATES In order to adopt the both the proposed water rates for the next five years and the proposed water shortage rate surcharges the City will need to follow the requirements contained in Article XIII D of the California Constitution (Proposition 218). This includes a Notice of Public Hearing to be mailed to all affected property owners and customers at least 45 days prior to a public hearing. It is recommended that the City combine the adoption of the proposed 5 -year water rates and the adoption of water shortage rate surcharges into a single public notice and rate hearing. This will save the City both time and expenses. THE REED GROUP, INC. DRAFT - 1/14/2016 PAGE 29 CITY OF UKIAH WATER RATE STUDY Exhbit III -6 City of Ukiah Sample Single Family Residential Water Bills with Water Shortage Rate Surcharges THE REED GRoup, INC. DRAFT - 1/14/2016 PAGE 30 Water Use Monthly Water Total % Change Reduction Water Use Service Usage Shortage Water from Water Shortage Stage Goal (CCF) Charge Charge Charge Bill Normal Bill Average Single Family Customer Meeting Reduction Goals Normal Supply Conditions None 12 $ 33.63 $ 34.32 $ $ 67.95 Minor Shortage 10% to 20% 10 $ 33.63 $ 28.60 $ $ 62.23 -8.4% Moderate Shortage 20% to 35% 8 $ 33.63 $ 22.88 $ 3.43 $ 59.94 -11.8% Critical Shortage 35% to 50% 6 $ 33.63 $ 17.16 $ 4.29 $ 55.08 -18.9% Health & Safety Per Capita Limit > 50% 4 $ 33.63 $ 11.44 $ 4.00 $ 49.07 -27.8% Average Single Family Customer With No Water Use Reduction Normal Supply Conditions None 12 $ 33.63 $ 34.32 $ - $ 67.95 Minor Shortage 10% to 20% 12 $ 33.63 $ 34.32 $ - $ 67.95 0.00/0 Moderate Shortage 20% to 35% 12 $ 33.63 $ 34.32 $ 5.15 $ 73.10 7.6% Critical Shortage 35% to 50% 12 $ 33.63 $ 34.32 $ 8.58 $ 76.53 12.6% Health & Safety Per Capita Limit > 50% 12 $ 33.63 $ 34.32 $ 12.01 $ 79.96 17.7% Low Water -Using Single Family Customer Meeting Reduction Goals Normal Supply Conditions None 8 $ 33.63 $ 22.88 $ - $ 56.51 Minor Shortage 10% to 20% 6 $ 33.63 $ 17.16 $ - $ 50.79 -10.1% Moderate Shortage 20% to 35% 5 $ 33.63 $ 14.30 $ 2.15 $ 50.08 -11.4% Critical Shortage 35% to 50% 4 $ 33.63 $ 11.44 $ 2.86 $ 47.93 -15.2% Health & Safety Per Capita Limit > 50% 3 $ 33.63 $ 8.58 $ 3.00 $ 45.21 - 20.00/b Low Water -Using Single Family Customer With No Water Use Reduction Normal Supply Conditions None 8 $ 33.63 $ 22.88 $ - $ 56.51 Minor Shortage 10% to 20% 8 $ 33.63 $ 22.88 $ - $ 56.51 0.00/0 Moderate Shortage 20% to 35% 8 $ 33.63 $ 22.88 $ 3.43 $ 59.94 6.1% Critical Shortage 35% to 50% 8 $ 33.63 $ 22.88 $ 5.72 $ 62.23 10.10/0 Health & Safety Per Capita Limit > 50% 8 $ 33.63 $ 22.88 $ 8.01 $ 64.52 14.2% High Water -Using Single Family Customer Meeting Reduction Goals Normal Supply Conditions None 24 $ 33.63 $ 68.64 $ - $ 102.27 Minor Shortage 10% to 20% 19 $ 33.63 $ 54.34 $ - $ 87.97 -14.0% Moderate Shortage 20% to 35% 16 $ 33.63 $ 45.76 $ 6.86 $ 86.25 -15.7% Critical Shortage 35% to 50% 12 $ 33.63 $ 34.32 $ 8.58 $ 76.53 -25.2% Health & Safety Per Capita Limit > 50% 8 $ 33.63 $ 22.88 $ 8.01 $ 64.52 -36.9% High Water -Using Single Family Customer With No Water Use Reduction Normal Supply Conditions None 24 $ 33.63 $ 68.64 $ - $ 102.27 Minor Shortage 10% to 20% 24 $ 33.63 $ 68.64 $ - $ 102.27 0.00/0 Moderate Shortage 20% to 35% 24 $ 33.63 $ 68.64 $ 10.30 $ 112.57 10.10/0 Critical Shortage 35% to 50% 24 $ 33.63 $ 68.64 $ 17.16 $ 119.43 16.8% Health & Safety Per Capita Limit > 50% 24 $ 33.63 $ 68.64 $ 24.02 $ 126.29 23.5% THE REED GRoup, INC. DRAFT - 1/14/2016 PAGE 30 Attachment 2 lotes• (1) Amount shown is the entire cost for each intertie project. Project will be funded 50% from a grant, with the balance split between Ukiah and Millview /Willows. The Reed Group, Inc. DRAFT -- 2/11/16 water utility capital improvement Flan Capital Project Proj. No. FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 FY 18 -19 FY 19 -20 FY 20 -21 FY 21 -22 FY 22 -23 FY 23 -24 Advanced Water Treatment Rehab. PWW03 250,000 Additional 1.0 MG of Storage PWW04 500,000 500,000 Additional Pipeline Improvements PWW05 500,000 450,000 700,000 750,000 750,000 Develop New Well #4 PWW07 500,000 1,400,000 Expand SCADA Sys to Wells & Bstr Pumps PWW08 200,000 Impl. CUWCC & UWMP DMMs 1, 2, 14 PWW10 45,000 45,000 45,000 Replace and Upgrade Water Meters PWW14 1,000,000 1,000,000 1,250,000 1,250,000 Replace 100,000 Gal. PZ2 Reservoir PWW15 300,000 Seismic Retrofit of PZ1 Reservoir PWW16 400,000 400,000 Millview /Ukiah Intertie (1) PWW22 125,000 Willows /Ukiah Intertie (1) PWW23 125,000 Well #9 PWW24 2,000,000 Unspecified Projects PWW25 100,000 150,000 150,000 500,000 800,000 1,500,000 1,500,000 Connect Chlorine at WTP PWW26 200,000 Two Vactor Trucks PWW27 200,000 200,000 Water Truck PWW28 30,000 Valve Turner PWW29 60,000 Service Truck at WTP PWW30 25,000 Well #10 PWW31 500,000 1,000,000 Well #11 PWW32 500,000 1,000,000 Totals (Current dollars) 1,330,000 4,875,000 2,645,000 3,450,000 2,900,000 1,900,000 1,250,000 1,550,000 1,500,000 1,500,000 Totals (Inflated dollars) 1,330,000 4,875,000 2,724,000 3,660,000 3,169,000 2,138,000 1,449,000 1,851,000 1,845,000 1,900,000 lotes• (1) Amount shown is the entire cost for each intertie project. Project will be funded 50% from a grant, with the balance split between Ukiah and Millview /Willows. The Reed Group, Inc. DRAFT -- 2/11/16 Attachment 3 Water Utilitv Financial Plan The Reed Group, Inc. DRAFT -- 2/11/16 FY 13 -14 FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -15 FY 18 -19 FY 19 -20 FY 20 -21 FY 21 -22 FY 22 -23 FY 23 -24 Rate Adjustments - -> 3% 3% 3% 3% 3% 0% 0% 0% 0% June January January January January January January January January WATER OPERATING FUND (820) Beginning Balance 3,323,135 5,640,270 9,914,766 5,410,500 4,084,800 2,980,300 2,058,100 2,344,700 2,912,100 3,144,400 3,476,600 Revenues Water Service Charges 5,646,505 5,244,134 5,264,000 5,684,000 6,078,000 6,397,000 6,620,000 6,653,000 6,686,000 6,719,000 6,753,000 Fire Service Charges 288,867 290,886 298,897 305,000 315,000 325,000 335,000 335,000 335,000 335,000 335,000 Miscellaneous Revenue 57,493 21,235 28,671 29,500 30,400 31,300 32,200 33,200 34,200 35,200 36,300 Interest Earnings 67,464 45,815 24,800 27,100 20,400 22,400 15,400 23,400 29,100 39,300 43,500 Total Revenues 6,060,329 5,602,070 5,616,368 6,045,600 6,443,800 6,775,700 7,.002,600 7,044,600 7,084,300 7,128,500 7,167,800 Expenses City Administration 460,391 340,950 541,671 557,900 574,600 591,800 609,600 627,900 646,700 666,100 686,100 PW Administration 415,183 630,813 573,512 590,700 608,400 626,700 645,500 664,900 684,800 705,300 726,500 Production 964,780 1,051,539 1,091, 213 1,197, 300 1,313,400 1,400, 700 1,450,100 1,501,200 1,554,100 1,608,800 1,665,400 Meter Reading 95,367 95,666 - - - - - - - - - Distribution 661,268 709,188 747,228 773,500 800,700 828,800 857,900 888,100 919,300 951,600 985,000 Fixed Assets 72,146 - - - - - - - - - Debt Service Internal Loan 18,625 763,625 - - - - - - - - - 1992 DWR Loan 182,012 182,012 182,000 182,000 182,000 182,000 182,000 182,000 182,800 - - 2005 ABAG Rev. Bond 873,422 874,547 870,000 869,900 869,200 867,900 870,900 863,100 864,300 864,500 863,900 Transfer to Capital Reserve 1,330,000 4,700,000 3,200,000 3,200,000 3,200,000 2,100,000 1,750,000 2,000,000 2,000,000 2,000,000 Transfer to Conn. Fee Fund 1,415,000 Total Expenses 3,743,194 5,978,340 10,120,624 7,371,300 7,548,300 7,697,900 6,716,000 6,477,200 6,852,000 6,796,300 6,926,900 Ending Balance 5,640,270 5 264 000 5,410,500 4 084 800 2,980,300 2 058 100 2,344,700 2 912 100 3,144,400 3 476 600 3,717 500 Operating Reserve (25 %) 931,000 971,000 1,001,000 1,043,000 1,087,000 1,124,000 1,154,000 1,182,000 1,213,000 1,199,000 1,232,000 Rate Stab. Reserve (50 %) 1,335,000 1,414,000 1,470,000 1,550,000 1,640,000 930,000 1,190,000 1,730,000 1,900,000 1,960,000 2,030,000 Available Balance 3,374,270 2,879,000 2,939,500 1,491,800 253,300 4,100 700 100 31,400 317,600 455,500 DS Coverage 1.20 min. 3.16 1.54 2.57 2.82 3.04 3.21 3.31 3.27 3.18 3.77 3.67 CAPITAL REPLACEMENT FUND (Sxx) 4.08 2.98 2.26 2.65 2.97 3.20 3.53 Beginning Balance - - 12,500 488,600 31,000 62,200 24,700 325,900 478,200 639,200 Revenues Transfer from Operations 1,330,000 4,700,000 3,200,000 3,200,000 3,200,000 2,100,000 1,750,000 2,000,000 2,000,000 2,000,000 Grant Proceeds (Interties) 125,000 Millview /Wi[lows Cost Share 62,500 Interest Earnings - - 100 2,400 200 500 200 3,300 6,000 8,000 Total Revenues 1,330,000 4,887,500 3,200,100 3,202,400 3,200,200 2,100,500 1,750,200 2,003,300 2,006,000 2,008,000 Expenses Capital Projects 1,330,000 4,875,000 2,724,000 3,660,000 3,169,000 2,138,000 1,449,000 1,851,000 1,845,000 1,900,000 Total Expenses 1,330,000 4,875,000 2,724,000 3,660,000 3,169,000 2,138,000 1,449,000 1,851,000 1,845,000 1,900,000 Ending Ba lance - 12,500 488,600 31,000 62,200 24,700 325,900 478,200 639,200 747 200 WATER CONNECTION FEE FUND (822) Beginning Balance (530,195) (1,449,222) (1,412,922) 38,078 80,678 124,678 170,478 218,078 267,978 319,778 374,378 Revenues Transfer from Operations 1,415,000 Connection Fees 6,338 39,900 39,500 42,400 43,600 44,900 46,300 47,700 49,100 50,600 52,100 Interest Earnings (2,420) (3,600) (3,500) 200 400 900 1,300 2,200 2,700 4,000 4,700 Total Revenues 3,918 36,300 1,451,000 42,600 44,000 45,800 47,600 49,900 51,800 54,600 56,800 Expenses Contr. Serv. & Infrastr. 228,228 Total Expenses 228,228 - - - - - - - - - - Ending Balance (754,505) 1 412 922 38,078 80,678 124,678 170,478 218,078 267,978 319,778 374,378 431,178 The Reed Group, Inc. DRAFT -- 2/11/16 City of Ukiah Water Rate Study Summary of Recommendations February 17, 2016 The Reed Group, Inc. NN Study Objectives y Prepare 10 -year financial plan model y Assess current financial situation and ongoing revenue needs y Perform cost of service analyses to support rate recommendations y Propose rate structure changes consistent with rate - setting objectives Assist with adoption and implementation of new water rates � `� 2 Current Situation v Water rates last adjusted in July 2014 � Drought and state - mandated water use reductions have impacted water sales . Water sales volume is down 20% from 2013 . Water rate revenue is down 7% from 2013 . Post - drought demand rebound uncertain � San Juan Capistrano appellate court decision has clarified cost of service reauirements v Capital improvement adequately funded program is not • Wells, meters, pipelines, and storage improvements � `� 3 Water Rate Revenue Other Operating Revenue Interest Earninas Interest Earnings Connection Fees 7 ■JFli�.`t�liT7'iiF Operating Fund Operations and (820) Maintenance 7 Operating Reserve petit Service Rate Stab. Reserve Capita[ Replac. Fund Connection Fee Fund (827) Capital Projects wl Assumptions v FY 15 -16 budget and 10 -year Cl P Inflation, interest, and growth rates • Inflation: 3% per year • Interest: 0.5% to 1.25% per year • Growth: 0.5% per year � Current debt service obligations . 1992 DWR loan and 2005 revenue bond . Debt service coverage requirements � ODeratina reserve: 25% of O &M + IDS �-- Rate Stab. Rsrv.: 50% of O &M � `� 5 Mom ;Bells Pipelines Stu rage Treatme mt Other m a r rr rw i Ln � a+ 9Y eq 11y� 1� ALL Mom ;Bells Pipelines Stu rage Treatme mt Other Financial Strategy v Use a portion of available reserves to help fund the planned CIP v Gradually implement needed annual water rate increases y Monitor financial condition during post- drought demand rebound y Adopt a financial strategy to reduce risk during future water supply shortages � � 7 12'DDD'B 1 11 F 1 -1 0 I. Capital Program Transfer Debt Service Operations & Maintenance — Revenues — Ciper. Fund Balance • ire. Target Oiler. Reserves — Rate Stabilization Reserve �mm �W& � 4. $2,000,000 FY 14-15 FY 15 -18 F`i" 16 -17 FY 17 -18 Fly 18 -19 Fly 19 -20 FY 20-21 FY 21 -22 FY 22 -23 Fly 23 -24 Proposed Overall Water Rate Increases :June 2016 3% January 2017 3% January 2018 3% January 2019 3% ➢January 2020 3% Rate Setting Objectives � Generate sufficient revenues to meet financial obligations � Reflect the cost of providing service to customers Encourage water conservation and efficient water use 10 Proposed Water Rate Structure Changes � Update water rates based on cost of service analysis � Maintain a uniform water usage rate for all customers � Adjust monthly service charges to reflect customer and capacity requirements Adopt amulti -year rate plan N 'iiTi��i \FITFiie' June January Current (1) 2016 2017 Water Usage Rate ($ /CCF) MM 72 January January January 2018 2019 2020 All Water Usage $ 2.73 $ 2.86 $ 2.95 $ 3.04 $ 3.13 $ 3.22 Monthly Service Charge 3/4" meter $ 32.25 $ 33.63 $ 34.64 $ 35.68 $ 36.75 $ 37.85 1" meter $ 54.81 $ 54.00 $ 55.62 $ 57.29 $ 59.01 $ 60.78 1 1/2" meter $ 106.40 $ 104.47 $ 107.60 $ 110.83 $ 114.15 $ 117.57 2" meter $ 170.88 $ 165.27 $ 170.23 $ 175.34 $ 180.60 $ 186.02 3" meter $ 322.41 $ 307.24 $ 316.46 $ 325.95 $ 335.73 $ 345.8+0 4" meter $ 538.45 $ 510.02 $ 525.32 $ 541.08 $ 557.31 $ 574.03 6" meter $ 1,073.66 $ 1,01.6.50 $ 1,047.00 $ 1,078.41 $ 1,110.76 $1,144.08 Monthly Fire Service Charges Up to 2" meter $ 34.18 $ 36.07 $ 37.15 $ 38.26 $ 39.41 $ 40.59 3" meter $ 64.48 $ 64.84 $ 66.79 $ 68.79 $ 70.85 $ 72.98 4" meter $ 107.69 $ 105.93 $ 109.11 $ 11238 $ 115.75 $ 119.22 6" meter $ 2.14.72 $ 208.56 $ 214.82 $ 221.26 $ 227.90 $ 234.74 8" meter $ 214.72 $ 331.77 $ 341.72 $ 351.97 $ 362.53 $ 373.41 Notes: (1) Effective July 1, 2014. R • $120 $Up $0 $60 $0 $20 parson or oingie ra ills, with Other Comr A& 40011: Financial Impact of Water Shortages y Drought conditions can create financial instability as reduced water sales result in a financial deficit y Recommend amulti -prong strategy for offsetting the impact of drought • Use portion of rate stabilization reserve • Adopt temporary water shortage rate surcharge • Reduce CIP transfers in severe conditions ` 14 NI G,( 00,00 a 2,0DD,000 1,000,000 .- Old �:IS [W owo ST9 .. I or: Normal Suppler Manor Shortage Conditions 1 to Z Mode irate Critical Shortage Health & SafetV Shortage 35 to 50 Per Capita Limit 20 to 35 s 2,1 8 Reduced Capital I F u rid Transfers $2,00-0,000 ■ Wme, Shortage C h a rge seven ue ■ Use of Rate Stabilization Reserve 1,50D,000 $1,000,000 5500'000 Normal Supply Minor Shortage Conditions 1 to 20 42 Moderate Shortage 2C' to 35° Critical Shortage Heal th & Safety 35 to 50 Per Capita Limit r E.;02 m p a ra r Rate Use Reduction Goal - -� Wtr. Short. Sureh. (2) - -� Water Usage Rate ($ /CCF) All Water Usage Monthly Service Charge 3/4" meter 1" meter 1 1/2" meter 2" meter 3" meter 4" meter 6" meter aver Inc "charaes :1.1: Normal Supply (1) Minor Shortage Moderate Shortage Critical Shortage Health & Safety Per Capita Limit None 10% to 20% 20% to 35% 35% to 50% > 50% None None 15% 25% 35% $ 2.86 $ 2.86 $ 3.29 $ 3.58 $ 3.86 No changes to service charges during shortages $ 33.63 $ 33.63 $ 33.63 $ 33.63 $ 33.63 $ 54.00 $ 54.00 $ 54.00 $ 54.00 $ 54.00 $ 104.47 $ 104.47 $ 104.47 $ 104.47 $ 104.47 $ 165.27 $ 165.27 $ 165.27 $ 165.27 $ 165.27 $ 307.24 $ 307.24 $ 307.24 $ 307.24 $ 307.24 $ 510.02 $ 510.02 $ 510.02 $ 510.02 $ 510.02 $ 1,016.50 $ 1,016.50 $ 1,016.50 $ 1,016.50 $ 1,016.50 Notes: (1) The water shortage rate surcharge percentages are shown applied to proposed water rates for .tune 2016 for illustrative purposes. The percentages would be applied to any then - current water usage rates when implemented by declaration of a water shortage. (2) The temporary water shortage rate surchargse would be an incremental (percentage) increase in the water usage rates, but would not be applied to monthly service charges. $61000,00} S- L, Normal mai Stage 1 Stage 2- Conditions 10% to 20% 20% to 35% • Water Shortage Fate Surcharges • Water Usage Charges ■ Service Charges Stage 3 Health & Safety 35 to 50 Per Capita Limit UL Water Shortage Stage Water Use Reduction Goal Monthly Water Use (CCF) Service Charge Average Single Family Customer Meeting Reduction Goals $ 28.60 Normal Supply Conditions None 12 $ 33.63 Minor Shortage 10% to 20% 10 $ 33.63 Moderate Shortage 2011/b to 35 11/v 8 $ 33.63 Critical Shortage 35% to 50% 6 $ 33.63 Health & Safety Per Capita Limit > 50% 4 $ 33.63 Average Single Family Customer With No 'Water Use Reduction Normal Supply Conditions None 12 $ 33.63 Minor Shortage 10% to 20% 12 $ 33.63 Moderate Shortage 20% to 35 % 12 $ 33.63 Critical Shortage 35% to 50% 12 $ 33.63 Health & Safety Per Capita Limit > 50% 12 $ 33.63 Water Total % Change Usage Shortage Water from Charae Charge Bill Normal Bill $ 34.32 $ - $ 67.95 $ 28.60 $ - $ 62.23 -8.4% $ 22.88 $ 3.43 $ 59.94 - 11.8016 $ 17.16 $ 4.29 $ 55.08 - 18.90/0 $ 11.44 $ 4.00 $ 49.07 - 27.8% $ 34.32 $ - $ 67.95 $ 34.32 $ - $ 67.95 0.00/0 $ 34.32 $ 5.15 $ 73.10 7.6% $ 34.32 $ 8.58 $ 76.53 12.5010 $ 34.32 $ 12.01 $ 79.96 17.7% Rate Adoption Process y Finalize rate recommendations based on comments from City Council and staff y Prepare and mail the required public notice of proposed rate changes . 45 -days prior to public hearing Hold public hearing (April 20) and consider protests In absence of majority protect, adopt new water rates ` 20 Summary Water rate increase needed to meet service and financial obligations � Proposed water rates reflect proportionality requirements for cost of service Multi -year rate increases intended to ease impacts while still meeting financial needs � Water shortage strategy and temporary surcharges provide tools to mitigate financial risk in future shortages ` 21 t ity of ukjah ITEM NO.: 12b MEETING DATE: Februay 17, 2016 AGENDA SUMMARY REPORT SUBJECT: RECEIVE UPDATE ON CURRENT AND FUTURE MUNICIPAL SOLID WASTE SOLUTIONS FOR UKIAH CURBSIDE SOLID WASTE Summary: Council will receive an update on current and future municipal solid waste solutions for Ukiah curbside solid waste. Background: In December 2011, the City Council approved flow control of Ukiah's curbside municipal solid waste (garbage) to be transported and disposed of at the Eastlake Landfill in Lake County. That contract with the Eastlake Landfill is set to expire on December 31, 2016. Discussion: Since the Valley Fire, Eastlake Landfill is experiencing an overwhelming influx of material. Eastlake has notified the City that they do not wish to extend the existing contract beyond December 31, 2016, expiration date. City staff has been concerned that this situation might occur. As a result, staff in coordination with Solid Waste Systems, Inc. (SWS) which operates the Transfer Station, have been exploring other disposal options for our solid waste and have been seeking a solution to this issue. This solution requires a new long term contract with a substitute landfill. The new disposal contract will be between SWS and the new landfill, with the City named as a third party beneficiary to the contract as is common with all of the City's disposal contracts. SWS and staff are in the process of developing a new contract for disposal. Staff and the Five Year Rate Review Ad Hoc (Councilmembers Brown and Mulheren) will review the draft contract when available to make sure that it meets the needs of the City, and when ready, present it to the Council for discussion and approval. This action should be forthcoming in the next few months. FISCAL IMPACT: Budgeted New Appropriation Sage Sangiacomo, City Manager. Budget Previous Amount in Source of Funds Account Number Amendment Contract or Purchase Order 15 -16 FY (Title & No.) RECORDS APPROVED: ❑ Agreement: ❑ Resolution: ❑ Ordinance: Required No. N/A N/A N/A Yes ❑ No ® N/A _RECOMMENDED ACTION(S): Receive report and provide direction to Staff. ALTERNATIVES: N/A Citizens advised: N/A Requested by: Sage Sangiacomo, City Manager. Prepared by: Tim Eriksen, Director of Public Works /City Engineer. Coordinated with: Five Year Rate Review Ad Hoc (Councilmembers Brown and Mulheren). Presenter: Tim Eriksen, Director of Public Works /City Engineer. Attachments: N/A COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other RECORDS APPROVED: ❑ Agreement: ❑ Resolution: ❑ Ordinance: ,Vote: Please write Agreement No. in tipper right corner ofagreement when drafted. Approved: lra'p6 Sangiq omo, City Manager ITEM NO.: 12C MEETING DATE: February 17, 2016 city of ukiah AGENDA SUMMARY REPORT SUBJECT: APPROVAL OF ENGAGEMENT LETTERS WITH MOSS - ADAMS, LLP FOR FINANCIAL REVIEW OF UKIAH WASTE SOLUTIONS AND SOLID WASTE SYSTEMS AND CORRESPONDING BUDGET AMENDMENT IN THE AMOUNT OF $30,000 Summary: Council will consider approving Engagement Letters with Moss - Adams, LLP for a financial review of Ukiah Waste Solutions, Inc. and Solid Waste Systems, Inc. Statements of Operations. Background: Ukiah Waste Solutions, Inc. (UWS) is the City's franchise solid waste hauler and Solid Waste Systems, Inc. (SWS) operates the Ukiah Valley Transfer Station. Per the curbside contract with Ukiah Waste Solutions, Inc. the five -year rate review is in process. The City Council has formed a Five Year Rate Review Ad -Hoc committee consisting of Councilmembers Brown and Mulheren to engage with staff in this process. Discussion: The first step in the five -year rate review is the preparation of a financial Statement of Operations for each company, so that the financial statement can be subjected to an assurance service provided by an independent accounting firm. City staff recommends with the concurrence of the Ad -Hoc committee, to engage the firm of Moss - Adams, LLP Certified Public Accountants to perform review of the financial statement of each company. Moss - Adams, LLP is one of the fifteen largest accounting and consulting firms in the United States. They provide accounting, tax, and consulting services to public and private middle- market enterprises in many different industries. They were founded in 1913 and are headquartered in Seattle. They have twenty -seven locations in California, Washington, Oregon, Arizona, New Mexico, Kansas, and Texas. Moss - Adams, LLP is familiar with the unique operations of the solid waste industry. They provide services on an ongoing basis for sixteen companies in this industry in California and the Pacific Northwest. Moss - Adams, LLP has provided services to many of their waste management clients for fifteen to twenty years. Moss - Adams, LLP will be engaged to review the Statement of Operation for the year ending December 31, 2015, for both Ukiah Waste Solutions, Inc. and Solid Waste Systems, Inc. Continued on Paae 2 RECOMMENDED ACTION(S): Approval of Engagement Letters with Moss - Adams, LLP for financial review of the Statement of Operations of Ukiah Waste Solutions, Inc. and Solid Waste Systems, Inc. and corresponding budget amendment in the amount of $30,000. ALTERNATIVES: Do not approve Engagement Letters and provide direction to Staff. Citizens advised: N/A Requested by: Sage Sangiacomo, City Manager. Prepared by: Tim Eriksen, Director of Public Works /City Engineer and Jarod Thiele, Public Works Project Analyst. Coordinated with: Karen Scalabrini, Finance Director and Rate Review Ad hoc ( Councilmembers Brown / Mulheren) Presenter: Tim Eriksen, Director of Public Works /City Engineer. Attachments: 1. Engagement letter with Moss- Adams, LLP for Ukiah Waste Solutions, Inc. (Curbside) 2. Engagement letter with Moss- Adams, LLP for Solid Waste Systems, Inc. (Transfer Station) COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to RECORDS APPROVED: ❑ Agreement: — El Resolution: Ante: Please write Agreement No. in upper right corner ojagreement when drafted Approved: a Sangia o, City Manager ❑ Other ❑ Ordinance: As provided for in the Franchise Curbside Collection contract, funds for this contract will be paid out of the Solid Waste Collection Fee fund and will be reimbursed by Ukiah Waste Solutions, Inc. and Solid Waste Systems, Inc. This financial review is consistent with Section 6.4, Five Year Review of the Amended and Restated Transfer Station Agreement, dated December 12, 20111. FISCAL IMPACT: Budgeted New Appropriation Budget Previous Contract Amount in Source of Funds Account Number Amendment or Purchase Order 15 -16 FY (Title & No.) Required No. $0 Solid Waste Collection 90224100.52100 PC SW 14 Yes ® No ❑ N/A t 6.4 Five Year Review. Once every five (5) years (beginning no later than April 2, 2016 for purposes of adjusting the Rates effective January 1, 2017), City shall conduct a review for the purpose of determining whether or not the automatic adjustments provided in Sections 6.2, 6.3 and 6.5 have adequately adjusted the Rates to cover the actual increase or decrease in the Contractor's reasonable operating costs or have exceeded those costs and whether the Rates remains fair to the ratepayer and the Contractor. Depending on the results of that review the City may approve an increase or decrease in the Rates. City shall complete each such review and adjustment, if any, at least three months (3) prior to the beginning of such year (by September 30, 2016 in the case of the first such review), and Contractor shall cooperate with such review. In conducting each such review, City shall consider the following information: financial records of Contractor (including operating expenses and revenues and Disposal, Processing, Regulatory and other costs of Contractor, and Contractor revenues), the factors described in Section 6.5 below, and rates charged for comparable services at similar facilities. Increases or decreases in the Rates pursuant to this Section 6.4 shall be subject to the notice and public hearing requirements in the Ukiah City Code, Division 4, Chapter 6, Article 1, commencing with Section 3950. The City may conduct such investigation as it deems necessary to perform this review and Contractor shall cooperate with such investigation, which may include the City's inspection and copying of Contractor records and review and/or audit of Contractor's financial records by a City retained CPA, the costs of which shall be reimbursed to City from Base Revenue but treated as a Pass - Through Cost for rate setting purposes. February 11, 2016 City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Ukiah Waste Solutions, Inc. 3515 Taylor Drive Ukiah, CA 95482 Re: Review and Nonattest Services Dear Sirs /Madams; WWW.MOSSADAMS.COM 101 Second Street, Suite 900 San Fran_ isco, CA 94105 T (415) 956 -1500 F 14151956-4149 Acumen. Agility. Answers. THAT OUNTS years 1913 -2013 This engagement letter ( "Engagement Letter ") and the attached Professional Services Agreement, which is incorporated by this reference, confirm our understanding of the terms and objectives of our engagement and limitations of the services that Moss Adams LLP ( "Moss Adams," "we," "us," and "bur ") will provide to the City of Ukiah ( "City") and Ukiah Waste Solutions, Inc. ( "Company ") Collectively, the City and Company may be referred to as "you" and "your' throughout this agreement. Scope of Services - Review You have requested that we perform a review engagement on the Company's statement of operations for the year ended December 31, 2015, and related notes to the financial statement (collectively, the "financial statement "), that has been prepared in accordance with accounting standards generally accepted in the United States of America. As a part of our engagement, we will issue a written report that will describe the financial statement to which our report applies, the responsibility for the financial statement is that of Company's management. Our report will also describe our responsibility and our conclusion based on the results of our review. Our report will state that a review report is substantially less in scope than an audit and accordingly, we do not express an opinion on the financial statement. Our report is intended solely for the use of the City and the Company, and should not be used by anyone other than the City and the Company. Accordingly, our report will include a statement to this effect similar to the following: Restriction on Use Our report is intended solely for the information and use of the City of Ukiah and Ukiah Waste Solutions, Inc. and is not intended to be and should not be used by anyone other than these specified parties. Additionally, we cannot provide assurance that our review report will not be further modified or that we will be able to issue a review report. There may be circumstances in which our report may differ City of Ukiah Ukiah Waste Solutions, Inc. February 11, 2016 Page 2 of 5 from its expected form and content, including the need for us to report known departures from the applicable financial reporting framework, add an emphasis -of- matter or other - matter paragraph(s), or withdraw from the engagement. If, for any reason, we are unable to complete our review of the Company's financial statement, we will not issue a report on such financial statement as a result of this engagement. Scope of Services and Limitations - Nonattest We will provide the Company with the following nonattest services: 1. Assist the Company in preparation of the financial statement and related footnotes for the year ended December 31, 2015, as described above. 2. Assist the Company in the preparation of the tax provision with respect to the presentation and disclosure of income taxes in the Company's financial statement and related footnotes for the year ended December 31, 2015. Our professional standards require that we remain independent with respect to our attest clients, including those situations where we also provide nonattest services such as those identified in the preceding paragraphs. As a result, the Company must accept the responsibilities set forth below related to this engagement: • Assume all management responsibilities. • Oversee the service, by designating an individual, preferably within senior management who possesses skill, knowledge, and /or experience to oversee the nonattest services. The individual is not required to possess the expertise to perform or reperform the services. • Evaluate the adequacy and results of the nonattest services performed. • Accept responsibility for the results of the nonattest services performed. it is our understanding that Jack Simmons, Controller has been designated by the Company to oversee the nonattest services and that in the opinion of the Company is qualified to oversee the nonattest services as outlined above. If any issues or concerns in this area arise during the course of our engagement, we will discuss them with the Company prior to continuing with the engagement. Timing Hiromi Young is responsible for supervising the engagement and authorizing the signing of our report. We expect to begin the review fieldwork for this engagement at the Company's office on an agreed upon date and the review engagement plan calls for two to three days of on -site procedures. City of Ukiah Ukiah Waste Solutions, Inc. February 11, 2016 Page 3 of 5 As we reach the conclusion of our engagement, we will coordinate with the Company the date the financial statements will be available for issuance. The Company understands that (1) the Company will be required to consider subsequent events through the date the financial statements are available for issuance, (2) the Company will disclose in the notes to the financial statement the date through which subsequent events have been considered, and (3) the subsequent event date disclosed in the footnotes will not be earlier than the date of the management representation letter and the date of our review report. Our scheduling depends on the Company's completion of the year -end closing and adjusting process prior to our arrival to begin the fieldwork. We may experience delays in completing our services due to the Company's staffs unavailability or delays in the Company's closing and adjusting process. The Company and the City understand our fees are subject to adjustment if we experience these delays in completing our services. Our services will be concluded upon delivery of our report on the Company's financial statement for the year ended December 31, 2015 to the City and the Company. Fees We estimate that our fees for the review services and nonattest services will be in the range of $15,000. The City will be responsible for payment of our invoices. The City will also be billed for expenses. Our ability to provide services in accordance with our estimated fees depends on the quality, timeliness, and accuracy of the Company's records, and, for example, the number of general ledger adjustments required as a result of our work. We will also need the Company's accounting staff to be readily available during the engagement to respond in a timely manner to our requests. Lack of preparation, poor records, general ledger adjustments and /or untimely assistance will result in an increase of our fees. Additional Services You may request that we perform additional services not contemplated by this Engagement Letter. If this occurs, we will communicate with the party requesting additional services regarding the scope of the additional services and the estimated fees. It is our practice to issue a separate agreement covering additional services. However, absent such a separate agreement, all services we provide the City and the Company on a collective basis shall be subject to the terms and conditions in the Professional Services Agreement. City of Ukiah Ukiah Waste Solutions, Inc. February 11, 2016 Page 4 of 5 We appreciate the opportunity to be of service to you. If you agree with the terms of our engagement as set forth in this Agreement, please sign the enclosed copy of this letter and return it to us with the Professional Services Agreement. Your sincerely, Christopher L. Paris, Partner, for Moss Adams LLP Enclosures ACCEPTED AND AGREED: This Engagement Letter and the attached Professional Services Agreement set forth the entire understanding of Ukiah Waste Solutions, Inc. and the City of Ukiah with respect to this engagement and the services to be provided by Moss Adams LLP: The City of Ukiah Signature: Print Name: Title: Date: Ukiah Wast lutions In Signature: - IF Print Name: �v� ►'YO Title: Date: City of Ukiah Ukiah Waste Solutions, Inc. February 11, 2016 Page 5 of S Client: #609398 v. 2/04/2016 PROFESSIONAL SERVICES AGREEMENT Review and Nonattest Services This Professional Services Agreement (the "PSA ") together with the Engagement Letter, which is hereby incorporated by reference, represent the entire agreement (the "Agreement ") relating to services that Moss Adams will provide to the Company and the City. Any undefined terms in this PSA shall have the same meaning as set forth in the Engagement Letter. Objective of the Review The objective of our review engagement is to obtain limited assurance as a basis for reporting whether we are aware of any material modifications that should be made to the financial statement for it to be in accordance with the applicable financial reporting framework, primarily through the performance of inquiry and analytical procedures. We will conduct our engagement in accordance with Statements on Standards for Accounting and Review Services promulgated by the Accounting and Review Services Committee of the American Institute of Certified Public Accountants. Procedures and Limitations A review differs significantly from and is substantially less in scope than an audit of a financial statement, the objective of which is the expression of an opinion regarding the financial statement as a whole. A review engagement includes primarily applying analytical procedures to the Company's financial data and making inquiries of Company management. A review does not contemplate: (a) obtaining an understanding of the Company's internal control, (b) assessing fraud risk, (c) testing accounting records by obtaining sufficient appropriate audit evidence through inspection, observation, confirmation, or the examination of source documents, or (d) other procedures ordinarily performed in an audit engagement. Accordingly, we will not express an opinion on the financial statement. You agree we have no responsibility to identify and communicate significant deficiencies or material weaknesses in the Company's internal control as part of this engagement. Our engagement cannot be relied upon to identify or disclose any financial statement misstatements, including those caused by error or fraud, or to identify or disclose any wrongdoing within the Company or noncompliance with laws and regulations. However, we will inform the appropriate level of Company management of any material errors and any evidence or information that fraud may have occurred should such material errors or fraud come to our attention during the performance of our review procedures. Further, we will report to the Company any evidence or information that comes to our attention during the performance of our review procedures regarding noncompliance with laws and regulations that may have occurred, unless they are clearly inconsequential. You agree we have no responsibility to identify and communicate significant deficiencies or material weaknesses in the Company's internal control as part of this engagement We may assist Company management in the preparation of the Company's financial statement. Regardless of any assistance we may render, all information included in the financial statement remains the representation of the Company's management We may issue a preliminary draft of our review report, and /or the Company's financial statement, to the Company for its review. Any preliminary draft of our report, or the Company's financial statement, should not be relied upon, reproduced or otherwise distributed without the written permission of Moss Adams. Management's Responsibility for Financial Statements The Company is responsible for making all financial records and related information, including documents, explanations, and other information, available to us and for the accuracy and completeness of that information, including significant judgments used in the preparation of the Company's financial statement and the selection of the financial reporting framework to be applied in the preparation of the Company's financial statement. The Company is also responsible for the fair presentation of the financial statement in accordance with the applicable financial reporting framework The Company is responsible for the inclusion of all informative disclosures that are appropriate for the applicable financial reporting framework used to prepare its financial statement We may advise the Company about appropriate accounting principles and their application and may assist in the preparation of the Company's financial statement, but the Company is responsible for its financial statement. The Company is also responsible for the design, implementation, and maintenance of internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. The Company is responsible for preventing and detecting fraud and for the safeguarding of assets. The Company is responsible for adjusting the financial statement to correct material misstatements and for confirming to us in the management representation letter Professional Services Agreement Review and Nonattest Services Page 2 of 6 that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statement taken as a whole. The Company is also responsible for identifying and ensuring that the Company complies with applicable laws and regulations. The Company agrees that as a condition of our engagement they will provide us, in a timely and orderly way, with access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statement. This includes all records, documentation, and other matters, and additional information that we may request from them for the purpose of our engagement, and all such information will be, to the best of their knowledge and belief, truthful and accurate. The Company agrees that they will provide us with unrestricted access to persons within the Company of whom we determine it necessary to make inquiries. Dissemination of Financial Statements Our report on the financial statement must be associated only with the financial statement that was the subject of our engagement. Our report is intended solely for the use of the City and the Company and it should not be used by anyone other than the City and the Company. Our report will include a statement to this effect. You agree not to disseminate our report to anyone outside the City or the Company who will rely on our report as it is not intended for such purposes. You agree not to include or make reference to our report in any document containing the Company's financial statement that indicates we have performed a review engagement on such financial statement without our express written permission. You may make copies of our report, but only if the entire financial statement (including related footnotes, as appropriate) is reproduced and distributed with our report. You agree not to reproduce or associate our report with any other financial statements, or portions thereof, that are not the subject of this engagement. Offering of Securities This Agreement does not contemplate Moss Adams providing any services in connection with the offering of securities, whether registered or exempt from registration, and Moss Adams will charge additional fees to provide any such services. You agree not to incorporate or reference our report in a private placement or other offering of equity or debt securities without our express written permission. You further agree we are under no obligation to re -issue our report or provide written permission for the use of our report at a later date in connection with an offering of securities, the issuance of debt instruments or for any other circumstance. We will determine, at our sole discretion, whether we will reissue our report or provide written permission for the use of our report only after we have conducted any procedures we deem necessary in the circumstances. You agree to provide us with adequate time to review documents where (a) our report is requested to be reissued, (b) our report is included in the offering document or referred to therein, or (c) reference to our firm is expected to be made. If we decide to reissue our report or provide written permission to the use of our report, you agree that Moss Adams will be included on each distribution of draft offering materials and we will receive a complete set of final documents. If we decide not to reissue our report or withhold our written permission to use our report, you may be required to engage another firm to perform an audit or review the financial statement covered by our review report, and that firm will likely bill you for its services. While the successor accountant may request access to our engagement documentation for those periods, we are under no obligation to permit such access. Changes in Professional or Accounting Standards To the extent that future federal, state or professional rule - making activities require modification of our review, procedures, scope of work, etc., we will advise you of such changes and the impact on our fee estimate. If we are unable to agree on the additional fees, if any, that may be required to implement any new accounting and review standards that are required to be adopted and applied as part of our engagement, we may terminate this Agreement as provided herein, regardless of the stage of completion. Representations of Management During the course of our engagement, we may request information and explanations from the Company's management regarding, among other matters, the Company's operations, internal control, future plans, specific transactions, and accounting systems and procedures. At the conclusion of our engagement, we will require, as a precondition to the Professional Services Agreement Review and Nonattest Services Page 3 of 6 issuance of our report, that the Company's management provide us with a written representation letter confirming some or all of the representations made during the engagement. The procedures that we will perform in our engagement will be heavily influenced by the representations that we receive from management. Accordingly, false representations could cause us to expend unnecessary efforts or could cause a material error or a fraud to go undetected by our procedures. In view of the foregoing, you agree that we will not be responsible for any misstatements in the Company's financial statement and supplementary information that we fail to detect as a result of false or misleading representations, whether oral or written, that are made to us by the Company's management. While we may assist the Company's management in the preparation of the representation letter, it is the responsibility of the Company's management to carefully review and understand the representations made therein. In addition, because our failure to detect material misstatements could cause others relying upon our review report to incur damages, the Company further agrees to indemnify and hold us harmless from any liability and all costs (including legal fees) that we may incur in connection with claims based upon our failure to detect material misstatements in the Company's financial statement resulting in whole or in part from knowingly false or misleading representations made to us by any member of the Company's management. Fees and Expenses You acknowledge that the following circumstances will result in an increase of our fees: • Failure to prepare for the review as evidenced by accounts and records that have not been subject to normal year -end closing and reconciliation procedures; • Failure to complete the review preparation work by the applicable due dates; • Significant unanticipated transactions, review issues, or other such circumstances; • Delays causing scheduling changes or disruption of fieldwork; • After review or post fieldwork circumstances requiring revisions to work previously completed or delays in resolution of issues that extend the period of time necessary to complete the review; • Issues with the prior accounting firm, prior year account balances or report disclosures that impact the current year engagement; • An excessive number of review adjustments. We will endeavor to advise you in the event these circumstances occur, however we may be unable to determine the impact on the estimated fee until the conclusion of the engagement. We will bill any additional amounts based on the experience of the individuals involved and the amount of work performed. Billings are due upon presentation and become delinquent if not paid within 30 days of the invoice date. Any past due fee under this Agreement shall bear interest at the highest rate allowed by law on any unpaid balance. In addition to fees, you may be billed for expenses and any applicable sales and gross receipts tax. Direct expenses may be charged based on out -of- pocket expenditures, per diem allotments, and mileage reimbursements, depending on the nature of the expense. Indirect expenses, such as processing and copying, are passed through at our estimated clerical and equipment cost and may be charged as a flat fee. If we elect to suspend our engagement for nonpayment, we may not resume our work until the account is paid in full. If we elect to terminate our services for nonpayment, or as otherwise provided in this Agreement, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our work. The Company will be obligated to compensate us for fees earned for services rendered and to reimburse us for expenses. You acknowledge and agree that in the event we stop work or terminate this Agreement as a result of the Company's failure to pay on a timely basis for services rendered by Moss Adams as provided in this Agreement, or if we terminate this Agreement for any other reason, we shall not be liable to you for any damages that occur as a result of our ceasing to render services. Limitation on Liability IN NO EVENT WILL MOSS ADAMS BE LIABLE FOR ANY SPECIAL, INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES IN CONNECTION WITH OR OTHERWISE ARISING OUT OF THIS AGREEMENT, EVEN IF YOU ARE ADVISED OF Professional Services Agreement Review and Nonattest Services Page 4 of 6 THE POSSIBILITY OF SUCH DAMAGES. IN NO EVENT SHALL MOSS ADAMS BE LIABLE FOR EXEMPLARY OR PUNITIVE DAMAGES ARISING OUT OF OR RELATED TO THIS AGREEMENT. Subpoena or Other Release of Documents We may be required or requested to provide information or documents to you or a third -party in connection with governmental regulations or activities, or a legal, arbitration or administrative proceeding (including a grand jury investigation), in which we are not a party. The Company may, within the time permitted for our firm to respond to any request, initiate such legal action as the Company deems appropriate to protect information from discovery. If the Company takes no action within the time permitted for us to respond or if the Company's action does not result in a judicial order protecting us from supplying requested information, we will construe the Company's inaction or failure as consent to comply with the request. Our efforts in complying with such requests or demands will be deemed a part of this engagement and we shall be entitled to additional compensation for our time and reimbursement for our out -of- pocket expenditures (including legal fees) in complying with such request or demand. Document Retention Policy At the conclusion of this engagement, we will return to the Company all original records the Company supplied to us. The Company's records are the primary records for its operations and comprise the backup and support for the results of this engagement. Our records and files, including our engagement documentation whether kept on paper or electronic media, are our property and are not a substitute for the Company's own records. Our firm policy calls for us to destroy our engagement files and all pertinent engagement documentation after a retention period of seven years (or longer, if required by law or regulation), after which time these items will no longer be available. We are under no obligation to notify you regarding the destruction of our records. We reserve the right to modify the retention period without notifying you. Catastrophic events or physical deterioration may result in our firm's records being unavailable before the expiration of the above retention period. Except as set forth above, you agree that Moss Adams may destroy paper originals and copies of any documents, including, without limitation, correspondence, agreements, and representation letters, and retain only digital images thereof. Use of Electronic Communication We may communicate by facsimile transmission or send electronic mail over the Internet. Such communications may include information that is confidential to you. Our firm employs measures in the use of facsimile machines and computer technology designed to provide reasonable assurance that data security is maintained. While we will use our best efforts to keep such communications secure in accordance with our obligations under applicable laws and professional standards, you recognize and accept that we have no control over the unauthorized interception of these communications once they have been sent. Unless you issue specific instructions to do otherwise, we will assume that you consent to our use of facsimile transmissions to your representatives and other use of these electronic devices during this engagement as we deem appropriate. Enforceability In the event that any portion of this Agreement is deemed invalid or unenforceable, said finding shall not operate to invalidate the remainder of this Agreement. Entire Agreement This Professional Services Agreement and Engagement Letter constitute the entire agreement and understanding between Moss Adams, the City and the Company. You agree that in entering into this Agreement you are not relying and have not relied upon any oral or other representations, promise or statement made by anyone which is not set forth herein. Professional Services Agreement Review and Nonattest Services Page 5 of 6 Use of Moss Adams' Name You may not use any of Moss Adams' name, trademarks, service marks or logo in connection with the services contemplated by this Agreement or otherwise without the prior written permission of Moss Adams, which permission may be withheld for any or no reason and may be subject to certain conditions. Use of Third -Party Service Providers We may use third -party service providers in serving you, including software and data storage providers. You understand that Moss Adams does not control the providers' networks, security or availability of services. Use of Nonlicensed Personnel Certain engagement personnel who are not licensed as certified public accountants may provide services during this engagement Dispute Resolution Procedure and Venue This Agreement shall be governed by the laws of the state of Washington, without giving effect to any conflicts of laws principles. If a dispute arises out of or relates to the engagement described herein, and if the dispute cannot be settled through negotiations, the parties agree first to try in good faith to settle the dispute by mediation using an agreed upon mediator. If the parties are unable to agree on a mediator, the parties shall petition the state court that would have jurisdiction over this matter if litigation were to ensue and request the appointment of a mediator, and such appointment shall be binding on the parties. Each party shall be responsible for its own mediation expenses, and shall share equally in the mediator's fees and expenses. If the claim or dispute cannot be settled through mediation, each party hereby irrevocably (a) consents to the exclusive jurisdiction and venue of the appropriate state or federal court located in King County, state of Washington, in connection with any dispute hereunder or the enforcement of any right or obligation hereunder, and (b) WAIVES ITS RIGHT TO A JURY TRIAL. EACH PARTY FURTHER AGREES THAT ANY SUIT ARISING OUT OF OR RELATED TO THIS AGREEMENT MUST BE FILED WITHIN ONE (1) YEAR AFTER THE CAUSE OF ACTION ARISES. Termination This Agreement may be terminated by any of the parties, with or without cause, upon ten (10) days' written notice. In such event, we will stop providing services hereunder except on work, mutually agreed upon in writing, necessary to carry out such termination. In the event of termination: (a) the Company shall pay us for services provided and expenses incurred through the effective date of termination, (b) we will provide you with all finished reports that we have prepared pursuant to this Agreement, (c) none of the parties shall be liable to the other parties for any damages that occur as a result of our ceasing to render services, and (d) we will require any new accounting firm that you may retain to execute access letters satisfactory to Moss Adams prior to such accounting firm reviewing our files. Income Tax Provision With respect to the preparation of the tax provision regarding the presentation and disclosure of income taxes in the Company's financial statement, we will not provide tax advice related to all tax positions due to the risk -based approach used in the income tax provision preparation process. The tax provision workpapers and templates are instruments of service and Moss Adams shall retain the copyright, trademark, patent, and all other intellectual property rights, whether or not the workpapers or templates are completed. It is not anticipated that Moss Adams will provide the City with access to tax provision workpapers, and any access to tax provision workpapers by the Company may be limited. In the event Moss Adams provides the Company with access to tax provision workpapers, Moss Adams grants the Company an irrevocable, non - exclusive, royalty-free license to use the completed workpapers and templates only for its use as set forth herein. The Company may not modify the tax provision workpapers or templates, or attempt to apply the tax provision workpapers or templates to generate calculations outside of those produced by Moss Adams. Professional Services Agreement Review and Nonattest Services Page 6 of 6 You may not distribute, discuss or otherwise disclose any tax provision workpapers or templates to any other party ( "Third Party") without our prior written consent This does not apply to any tax provision information that may be contained in our review report regarding the Company's financial statement. Regulatory Access to Documentation The documents created or incorporated into our documentation for this engagement are the property of Moss Adams and constitute confidential information. However, we may be requested to make certain engagement related documents available to regulatory agencies pursuant to authority given to them by law or regulation. If requested and in our opinion a response is required by law, access to such engagement related documents will be provided under the supervision of Moss Adams personnel. Furthermore, upon request, we may provide photocopies of selected engagement related documents to regulatory agencies. The regulatory agencies may intend or decide to distribute the photocopies or information contained therein to others, including other government agencies. February 11, 2016 City of Ukiah 300 Seminary Avenue Ukiah, CA 95482 Solid Waste Systems, Inc. 3515 Taylor Drive Ukiah, CA 95482 Re: Review and Nonattest Services Dear Sirs /Madams; 41�ajm,4(A4 z WWW.MOSSADAMS.COM 101 Second Street, Suite 900 San Frani:isco. CA 94105 T (4151956-1500 F (4151956-4149 Acumen. Agility. Answers. THAT i(MOUNTS years This engagement letter ( "Engagement Letter ") and the attached Professional Services Agreement, which is incorporated by this reference, confirm our understanding of the terms and objectives of our engagement and limitations of the services that Moss Adams LLP ( "Moss Adams," "we," "us," and "our ") will provide to the City of Ukiah ( "City") and Solid Waste Systems, Inc. ( "Company ") Collectively, the City and Company may be referred to as "you" and "your" throughout this agreement. Scope of Services - Review You have requested that we perform a review engagement on the Company's statement of operations for the year ended December 31, 2015, and related notes to the financial statement (collectively, the "financial statement "), that has been prepared in accordance with accounting standards generally accepted in the United States of America. As a part of our engagement, we will issue a written report that will describe the financial statement to which our report applies, the responsibility for the financial statement is that of Company's management. Our report will also describe our responsibility and our conclusion based on the results of our review. Our report will state that a review report is substantially less in scope than an audit and accordingly, we do not express an opinion on the financial statement. Our report is intended solely for the use of the City and the Company, and should not be used by anyone other than the City and the Company. Accordingly, our report will include a statement to this effect similar to the following: Restriction on Use Our report is intended solely for the information and use of the City of Ukiah and Solid Waste Systems, Inc. and is not intended to be and should not be used by anyone other than these specified parties. Additionally, we cannot provide assurance that our review report will not be further modified or that we will be able to issue a review report. There may be circumstances in which our report may differ City of Ukiah Solid Waste Systems, Inc. February 11, 2016 Page 2 of 5 from its expected form and content, including the need for us to report known departures from the applicable financial reporting framework, add an emphasis -of -matter or other -matter paragraph(s), or withdraw from the engagement. If, for any reason, we are unable to complete our review of the Company's financial statement, we will not issue a report on such financial statement as a result of this engagement. Scope of Services and Limitations — Nonattest We will provide the Company with the following nonattest services: 1. Assist the Company in preparation of the financial statement and related footnotes for the year ended December 31, 2015, as described above. 2. Assist the Company in the preparation of the tax provision with respect to the presentation and disclosure of income taxes in the Company's financial statement and related footnotes for the year ended December 31, 2015. Our professional standards require that we remain independent with respect to our attest clients, including those situations where we also provide nonattest services such as those identified in the preceding paragraphs. As a result, the Company must accept the responsibilities set forth below related to this engagement: • Assume all management responsibilities. • Oversee the service, by designating an individual, preferably within senior management who possesses skill, knowledge, and /or experience to oversee the nonattest services. The individual is not required to possess the expertise to perform or reperform the services. • Evaluate the adequacy and results of the nonattest services performed. • Accept responsibility for the results of the nonattest services performed. It is our understanding that Jack Simmons, Controller has been designated by the Company to oversee the nonattest services and that in the opinion of the Company is qualified to oversee the nonattest services as outlined above. If any issues or concerns in this area arise during the course of our engagement, we will discuss them with the Company prior to continuing with the engagement. Timing Hiromi Young is responsible for supervising the engagement and authorizing the signing of our report. We expect to begin the review fieldwork for this engagement at the Company's office on an agreed upon date and the review engagement plan calls for two to three days of on -site procedures. City of Ukiah Solid Waste Systems, Inc. February 11, 2016 Page 3 of 5 As we reach the conclusion of our engagement, we will coordinate with the Company the date the financial statements will be available for issuance. The Company understands that (1) the Company will be required to consider subsequent events through the date the financial statements are available for issuance, (2) the Company will disclose in the notes to the financial statement the date through which subsequent events have been considered, and (3) the subsequent event date disclosed in the footnotes will not be earlier than the date of the management representation letter and the date of our review report. Our scheduling depends on the Company's completion of the year -end closing and adjusting process prior to our arrival to begin the fieldwork. We may experience delays in completing our services due to the Company's staffs unavailability or delays in the Company's closing and adjusting process. The Company and the City understand our fees are subject to adjustment if we experience these delays in completing our services. Our services will be concluded upon delivery of our report on the Company's financial statement for the year ended December 31, 2015 to the City and the Company. Fees We estimate that our fees for the review services and nonattest services will be in the range of $15,000. The City will be responsible for payment of our invoices. The City will also be billed for expenses. Our ability to provide services in accordance with our estimated fees depends on the quality, timeliness, and accuracy of the Company's records, and, for example, the number of general ledger adjustments required as a result of our work. We will also need the Company's accounting staff to be readily available during the engagement to respond in a timely manner to our requests. Lack of preparation, poor records, general ledger adjustments and /or untimely assistance will result in an increase of our fees. Additional Services You may request that we perform additional services not contemplated by this Engagement Letter. If this occurs, we will communicate with the party requesting additional services regarding the scope of the additional services and the estimated fees. It is our practice to issue a separate agreement covering additional services. However, absent such a separate agreement, all services we provide the City and the Company on a collective basis shall be subject to the terms and conditions in the Professional Services Agreement. City of Ukiah Solid Waste Systems, Inc. February 11, 2016 Page 4 of 5 We appreciate the opportunity to be of service to you. If you agree with the terms of our engagement as set forth in this Agreement, please sign the enclosed copy of this letter and return it to us with the Professional Services Agreement. Your sincerely, Christopher L. Paris, Partner, for Moss Adams LLP Enclosures ACCEPTED AND AGREED: This Engagement Letter and the attached Professional Services Agreement set forth the entire understanding of Solid Waste Systems, Inc. and the City of Ukiah with respect to this engagement and the services to be provided by Moss Adams LLP: The City of Ukiah Signature: Print Name: Title: Date: Solid Waste,,8y §tems, Ing. C J Signatur ( Print Name: LIVId Title: ' K Date: City of Ukiah Solid Waste Systems, Inc. February 11, 2016 Page 5 of 5 Client: #609398 v. 2/04/2016 PROFESSIONAL SERVICES AGREEMENT Review and Nonattest Services This Professional Services Agreement (the "PSA ") together with the Engagement Letter, which is hereby incorporated by reference, represent the entire agreement (the "Agreement ") relating to services that Moss Adams will provide to the Company and the City. Any undefined terms in this PSA shall have the same meaning as set forth in the Engagement Letter. Objective of the Review The objective of our review engagement is to obtain limited assurance as a basis for reporting whether we are aware of any material modifications that should be made to the financial statement for it to be in accordance with the applicable financial reporting framework, primarily through the performance of inquiry and analytical procedures. We will conduct our engagement in accordance with Statements on Standards for Accounting and Review Services promulgated by the Accounting and Review Services Committee of the American Institute of Certified Public Accountants. Procedures and Limitations A review differs significantly from and is substantially less in scope than an audit of a financial statement, the objective of which is the expression of an opinion regarding the financial statement as a whole. A review engagement includes primarily applying analytical procedures to the Company's financial data and making inquiries of Company management. A review does not contemplate: (a) obtaining an understanding of the Company's internal control, (b) assessing fraud risk, (c) testing accounting records by obtaining sufficient appropriate audit evidence through inspection, observation, confirmation, or the examination of source documents, or (d) other procedures ordinarily performed in an audit engagement. Accordingly, we will not express an opinion on the financial statement. You agree we have no responsibility to identify and communicate significant deficiencies or material weaknesses in the Company's internal control as part of this engagement. Our engagement cannot be relied upon to identify or disclose any financial statement misstatements, including those caused by error or fraud, or to identify or disclose any wrongdoing within the Company or noncompliance with laws and regulations. However, we will inform the appropriate level of Company management of any material errors and any evidence or information that fraud may have occurred should such material errors or fraud come to our attention during the performance of our review procedures. Further, we will report to the Company any evidence or information that comes to our attention during the performance of our review procedures regarding noncompliance with laws and regulations that may have occurred, unless they are clearly inconsequential. You agree we have no responsibility to identify and communicate significant deficiencies or material weaknesses in the Company's internal control as part of this engagement We may assist Company management in the preparation of the Company's financial statement Regardless of any assistance we may render, all information included in the financial statement remains the representation of the Company's management. We may issue a preliminary draft of our review report, and /or the Company's financial statement, to the Company for its review. Any preliminary draft of our report, or the Company's financial statement, should not be relied upon, reproduced or otherwise distributed without the written permission of Moss Adams. Management's Responsibility for Financial Statements The Company is responsible for making all financial records and related information, including documents, explanations, and other information, available to us and for the accuracy and completeness of that information, including significant judgments used in the preparation of the Company's financial statement and the selection of the financial reporting framework to be applied in the preparation of the Company's financial statement. The Company is also responsible for the fair presentation of the financial statement in accordance with the applicable financial reporting framework. The Company is responsible for the inclusion of all informative disclosures that are appropriate for the applicable financial reporting framework used to prepare its financial statement We may advise the Company about appropriate accounting principles and their application and may assist in the preparation of the Company's financial statement, but the Company is responsible for its financial statement. The Company is also responsible for the design, implementation, and maintenance of internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. The Company is responsible for preventing and detecting fraud and for the safeguarding of assets. The Company is responsible for adjusting the financial statement to correct material misstatements and for confirming to us in the management representation letter Professional Services Agreement Review and Nonattest Services Page 2 of 6 that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statement taken as a whole. The Company is also responsible for identifying and ensuring that the Company complies with applicable laws and regulations. The Company agrees that as a condition of our engagement they will provide us, in a timely and orderly way, with access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statement. This includes all records, documentation, and other matters, and additional information that we may request from them for the purpose of our engagement, and all such information will be, to the best of their knowledge and belief, truthful and accurate. The Company agrees that they will provide us with unrestricted access to persons within the Company of whom we determine it necessary to make inquiries. Dissemination of Financial Statements Our report on the financial statement must be associated only with the financial statement that was the subject of our engagement. Our report is intended solely for the use of the City and the Company and it should not be used by anyone other than the City and the Company. Our report will include a statement to this effect You agree not to disseminate our report to anyone outside the City or the Company who will rely on our report as it is not intended for such purposes. You agree not to include or make reference to our report in any document containing the Company's financial statement that indicates we have performed a review engagement on such financial statement without our express written permission. You may make copies of our report, but only if the entire financial statement (including related footnotes, as appropriate) is reproduced and distributed with our report You agree not to reproduce or associate our report with any other financial statements, or portions thereof, that are not the subject of this engagement. Offering of Securities This Agreement does not contemplate Moss Adams providing any services in connection with the offering of securities, whether registered or exempt from registration, and Moss Adams will charge additional fees to provide any such services. You agree not to incorporate or reference our report in a private placement or other offering of equity or debt securities without our express written permission. You further agree we are under no obligation to re -issue our report or provide written permission for the use of our report at a later date in connection with an offering of securities, the issuance of debt instruments or for any other circumstance. We will determine, at our sole discretion, whether we will reissue our report or provide written permission for the use of our report only after we have conducted any procedures we deem necessary in the circumstances. You agree to provide us with adequate time to review documents where (a) our report is requested to be reissued, (b) our report is included in the offering document or referred to therein, or (c) reference to our firm is expected to be made. If we decide to reissue our report or provide written permission to the use of our report, you agree that Moss Adams will be included on each distribution of draft offering materials and we will receive a complete set of final documents. If we decide not to reissue our report or withhold our written permission to use our report, you may be required to engage another firm to perform an audit or review the financial statement covered by our review report, and that firm will likely bill you for its services. While the successor accountant may request access to our engagement documentation for those periods, we are under no obligation to permit such access. Changes in Professional or Accounting Standards To the extent that future federal, state or professional rule - making activities require modification of our review, procedures, scope of work, etc., we will advise you of such changes and the impact on our fee estimate. If we are unable to agree on the additional fees, if any, that may be required to implement any new accounting and review standards that are required to be adopted and applied as part of our engagement, we may terminate this Agreement as provided herein, regardless of the stage of completion. Representations of Management During the course of our engagement, we may request information and explanations from the Company's management regarding, among other matters, the Company's operations, internal control, future plans, specific transactions, and accounting systems and procedures. At the conclusion of our engagement, we will require, as a precondition to the Professional Services Agreement Review and Nonattest Services Page 3 of 6 issuance of our report, that the Company's management provide us with a written representation letter confirming some or all of the representations made during the engagement. The procedures that we will perform in our engagement will be heavily influenced by the representations that we receive from management. Accordingly, false representations could cause us to expend unnecessary efforts or could cause a material error or a fraud to go undetected by our procedures. In view of the foregoing, you agree that we will not be responsible for any misstatements in the Company's financial statement and supplementary information that we fail to detect as a result of false or misleading representations, whether oral or written, that are made to us by the Company's management. While we may assist the Company's management in the preparation of the representation letter, it is the responsibility of the Company's management to carefully review and understand the representations made therein. In addition, because our failure to detect material misstatements could cause others relying upon our review report to incur damages, the Company further agrees to indemnify and hold us harmless from any liability and all costs (including legal fees) that we may incur in connection with claims based upon our failure to detect material misstatements in the Company's financial statement resulting in whole or in part from knowingly false or misleading representations made to us by any member of the Company's management. Fees and Expenses You acknowledge that the following circumstances will result in an increase of our fees: • Failure to prepare for the review as evidenced by accounts and records that have not been subject to normal year -end closing and reconciliation procedures; • Failure to complete the review preparation work by the applicable due dates; • Significant unanticipated transactions, review issues, or other such circumstances; • Delays causing scheduling changes or disruption of fieldwork; • After review or post fieldwork circumstances requiring revisions to work previously completed or delays in resolution of issues that extend the period of time necessary to complete the review; • Issues with the prior accounting firm, prior year account balances or report disclosures that impact the current year engagement; • An excessive number of review adjustments. We will endeavor to advise you in the event these circumstances occur, however we may be unable to determine the impact on the estimated fee until the conclusion of the engagement. We will bill any additional amounts based on the experience of the individuals involved and the amount of work performed. Billings are due upon presentation and become delinquent if not paid within 30 days of the invoice date. Any past due fee under this Agreement shall bear interest at the highest rate allowed by law on any unpaid balance. In addition to fees, you may be billed for expenses and any applicable sales and gross receipts tax. Direct expenses may be charged based on out -of- pocket expenditures, per diem allotments, and mileage reimbursements, depending on the nature of the expense. Indirect expenses, such as processing and copying, are passed through at our estimated clerical and equipment cost and may be charged as a flat fee. If we elect to suspend our engagement for nonpayment, we may not resume our work until the account is paid in full. If we elect to terminate our services for nonpayment, or as otherwise provided in this Agreement, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our work. The Company will be obligated to compensate us for fees earned for services rendered and to reimburse us for expenses. You acknowledge and agree that in the event we stop work or terminate this Agreement as a result of the Company's failure to pay on a timely basis for services rendered by Moss Adams as provided in this Agreement, or if we terminate this Agreement for any other reason, we shall not be liable to you for any damages that occur as a result of our ceasing to render services. Limitation on Liability IN NO EVENT WILL MOSS ADAMS BE LIABLE FOR ANY SPECIAL, INDIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES IN CONNECTION WITH OR OTHERWISE ARISING OUT OF THIS AGREEMENT, EVEN IF YOU ARE ADVISED OF Professional Services Agreement Review and Nonattest Services Page 4 of 6 THE POSSIBILITY OF SUCH DAMAGES. IN NO EVENT SHALL MOSS ADAMS BE LIABLE FOR EXEMPLARY OR PUNITIVE DAMAGES ARISING OUT OF OR RELATED TO THIS AGREEMENT. Subpoena or Other Release of Documents We may be required or requested to provide information or documents to you or a third -party in connection with governmental regulations or activities, or a legal, arbitration or administrative proceeding (including a grand jury investigation), in which we are not a party. The Company may, within the time permitted for our firm to respond to any request, initiate such legal action as the Company deems appropriate to protect information from discovery. If the Company takes no action within the time permitted for us to respond or if the Company's action does not result in a judicial order protecting us from supplying requested information, we will construe the Company's inaction or failure as consent to comply with the request. Our efforts in complying with such requests or demands will be deemed a part of this engagement and we shall be entitled to additional compensation for our time and reimbursement for our out -of- pocket expenditures (including legal fees) in complying with such request or demand. Document Retention Policy At the conclusion of this engagement, we will return to the Company all original records the Company supplied to us. The Company's records are the primary records for its operations and comprise the backup and support for the results of this engagement. Our records and files, including our engagement documentation whether kept on paper or electronic media, are our property and are not a substitute for the Company's own records. Our firm policy calls for us to destroy our engagement files and all pertinent engagement documentation after a retention period of seven years (or longer, if required by law or regulation), after which time these items will no longer be available. We are under no obligation to notify you regarding the destruction of our records. We reserve the right to modify the retention period without notifying you. Catastrophic events or physical deterioration may result in our firm's records being unavailable before the expiration of the above retention period. Except as set forth above, you agree that Moss Adams may destroy paper originals and copies of any documents, including, without limitation, correspondence, agreements, and representation letters, and retain only digital images thereof. Use of Electronic Communication We may communicate by facsimile transmission or send electronic mail over the Internet. Such communications may include information that is confidential to you. Our firm employs measures in the use of facsimile machines and computer technology designed to provide reasonable assurance that data security is maintained. While we will use our best efforts to keep such communications secure in accordance with our obligations under applicable laws and professional standards, you recognize and accept that we have no control over the unauthorized interception of these communications once they have been sent. Unless you issue specific instructions to do otherwise, we will assume that you consent to our use of facsimile transmissions to your representatives and other use of these electronic devices during this engagement as we deem appropriate. Enforceability In the event that any portion of this Agreement is deemed invalid or unenforceable, said finding shall not operate to invalidate the remainder of this Agreement. Entire Agreement This Professional Services Agreement and Engagement Letter constitute the entire agreement and understanding between Moss Adams, the City and the Company. You agree that in entering into this Agreement you are not relying and have not relied upon any oral or other representations, promise or statement made by anyone which is not set forth herein. Professional Services Agreement Review and Nonattest Services Page 5 of 6 Use of Moss Adams' Name You may not use any of Moss Adams' name, trademarks, service marks or logo in connection with the services contemplated by this Agreement or otherwise without the prior written permission of Moss Adams, which permission may be withheld for any or no reason and may be subject to certain conditions. Use of Third -Party Service Providers We may use third -party service providers in serving you, including software and data storage providers. You understand that Moss Adams does not control the providers' networks, security or availability of services. Use of Nonlicensed Personnel Certain engagement personnel who are not licensed as certified public accountants may provide services during this engagement. Dispute Resolution Procedure and Venue This Agreement shall be governed by the laws of the state of Washington, without giving effect to any conflicts of laws principles. If a dispute arises out of or relates to the engagement described herein, and if the dispute cannot be settled through negotiations, the parties agree first to try in good faith to settle the dispute by mediation using an agreed upon mediator. If the parties are unable to agree on a mediator, the parties shall petition the state court that would have jurisdiction over this matter if litigation were to ensue and request the appointment of a mediator, and such appointment shall be binding on the parties. Each party shall be responsible for its own mediation expenses, and shall share equally in the mediator's fees and expenses. If the claim or dispute cannot be settled through mediation, each party hereby irrevocably (a) consents to the exclusive jurisdiction and venue of the appropriate state or federal court located in King County, state of Washington, in connection with any dispute hereunder or the enforcement of any right or obligation hereunder, and (b) WAIVES ITS RIGHT TO A JURY TRIAL. EACH PARTY FURTHER AGREES THAT ANY SUIT ARISING OUT OF OR RELATED TO THIS AGREEMENT MUST BE FILED WITHIN ONE (1) YEAR AFTER THE CAUSE OF ACTION ARISES. Termination This Agreement may be terminated by any of the parties, with or without cause, upon ten (10) days' written notice. In such event, we will stop providing services hereunder except on work, mutually agreed upon in writing, necessary to carry out such termination. In the event of termination: (a) the Company shall pay us for services provided and expenses incurred through the effective date of termination, (b) we will provide you with all finished reports that we have prepared pursuant to this Agreement, (c) none of the parties shall be liable to the other parties for any damages that occur as a result of our ceasing to render services, and (d) we will require any new accounting firm that you may retain to execute access letters satisfactory to Moss Adams prior to such accounting firm reviewing our files. Income Tax Provision With respect to the preparation of the tax provision regarding the presentation and disclosure of income taxes in the Company's financial statement, we will not provide tax advice related to all tax positions due to the risk -based approach used in the income tax provision preparation process. The tax provision workpapers and templates are instruments of service and Moss Adams shall retain the copyright, trademark, patent, and all other intellectual property rights, whether or not the workpapers or templates are completed. It is not anticipated that Moss Adams will provide the City with access to tax provision workpapers, and any access to tax provision workpapers by the Company may be limited. In the event Moss Adams provides the Company with access to tax provision workpapers, Moss Adams grants the Company an irrevocable, non - exclusive, royalty-free license to use the completed workpapers and templates only for its use as set forth herein. The Company may not modify the tax provision workpapers or templates, or attempt to apply the tax provision workpapers or templates to generate calculations outside of those produced by Moss Adams. Professional Services Agreement Review and Nonattest Services Page 6 of 6 You may not distribute, discuss or otherwise disclose any tax provision workpapers or templates to any other party ( "Third Party") without our prior written consent This does not apply to any tax provision information that may be contained in our review report regarding the Company's financial statement Regulatory Access to Documentation The documents created or incorporated into our documentation for this engagement are the property of Moss Adams and constitute confidential information. However, we may be requested to make certain engagement related documents available to regulatory agencies pursuant to authority given to them by law or regulation. If requested and in our opinion a response is required by law, access to such engagement related documents will be provided under the supervision of Moss Adams personnel. Furthermore, upon request, we may provide photocopies of selected engagement related documents to regulatory agencies. The regulatory agencies may intend or decide to distribute the photocopies or information contained therein to others, including other government agencies. c •ity of cukiah ITEM NO.: 13a MEETING DATE: i 11.11W11111 ll I J,M 0_ • :41 February 17, 2016 SUBJECT: AWARD CONTRACT TO INFOSEND FOR PROVIDING DATA PROCESSING PRINT AND MAIL SERVICES FOR THE FINANCE DEPARTMENT, UTILITY BILLING DIVISION Summary: Council will consider approval to enter a contract with InfoSend to provide data processing print and mail services for the Finance Department, Utility Billing Division. Background: The City currently performs its own monthly bill printing and mailing — consisting of four billings per month (one billing each week), with a possible additional billing the fourth week of the month. This process consists of printing, inserting, and mailing the statements to approximately 10,000 City customers on a monthly basis. Discussion: A request for proposal was released for the outsourcing of the print and mail services. Proposals were received from five companies: Cash Cycle Solutions, Central Valley Presort, Document Fulfillment Services, Electronic Output Solutions, and InfoSend. Proposals were evaluated based on methodology and work plan, understanding of the project, completeness of proposal submitted, direct experience and qualifications, geographic location, and cost. A committee carefully reviewed the proposals, and ranked them accordingly. Pricing was evaluated separately. From this a final ranking was established, with InfoSend being the top candidate. InfoSend has provided business process outsourcing services since 1996. Since that time, InfoSend has provided the processing and handling of critical documents for industries throughout the United States. Utilizing the most current technology, InfoSend offers an innovative approach. To process our billing, the City would send InfoSend an electronic file. From this file, InfoSend would create a batch. Batches are printed by InfoSend using a high -speed production process onto their paper stock. Printed documents are put through a quality control process and then released to the mailing department to be inserted into outgoing envelope. The return envelopes and any applicable inserts are included as well. After a batch of mail is completed in InfoSend's system, it will be marked as such in the online Job Tracker, and a Process Confirmation Report will be emailed to the City. A copy of this report will also be available to download from the InfoSend website. The City will have access to an online Job Tracking application that shows the progress of each file as it is processed and becomes a batch of documents to be printed and mailed. Recommended Action(s): Award the unit price contract to InfoSend for providing data processing print and mail services for the Finance Department, Utility Billing Division. Alternative(s): Do not award contract, and provide alternate direction to staff. Citizens advised: N/A Requested by: Karen Scalabrini, Finance Director. Prepared by: Mary Horger, Purchasing Supervisor and Jan Newell, Finance Controller. Coordinated with: Sage Sangiacomo, City Manager. Attachments: 1. Draft Agreement COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other RECORDS APPROVED: ❑ Agreement: ❑ Resolution: ❑ Ordinance: ,'Vote: Please write Agreement No. in upper right corner of agreement when drafted Approved: S e San como, City Manager InfoSend's services will include processing the mailing addresses and performing the following functions: • Apply CASS- certified address validation • Comply with USPS requirements to obtain pre -sort automation rates • Stay current with all USPS regulations required to mail presorted first class mail Postage rates are determined directly by the United States Postal Service, and are independent of any InfoSend service or material fees. Because of the high number of mailings that InfoSend processes, they are able to combine with other mailings, and realize a lower postage amount than the City currently pays. The proposed agreement (included here as Attachment 1) would be for a term of three years, with the option of two one year extensions, and will be a unit cost contract, covering all fees that may apply to processing jobs sent to InfoSend. The following is a breakdown of current processing costs of the Utility Statements by the City, versus the anticipated costs of having them processed by InfoSend, based on a rounded estimate of 10,000 bills per month (please note this is based on processing Utility Statements only, additional fees would apply when special inserts are additionally processed, and would be based on the pricing sheet as shown in the attached agreement): City's Cost of Processing Utility Statements Description Unit Price Extended Price Utility Statement $0.0201 $201.11 Envelope, outgoing $0.033 $330.00 Envelope, remit $0.014 $140.00 Postage $0.471 $4710.00 Staff processing time (20 hrs @ $47.42/hour) $948.40 Price per mail piece $0.6329 Price per month $6,329 Price per year $75,954 InfoSend's Cost of Processing Utility Statements Description Unit Price Extended Price Initial Set-up Fee* $0.00 $0.00 Color Printing $0.069 $690.00 Blank Form, standard $0.015 $150.00 Envelope, outgoing, 2 window, standard $0.0169 $169.00 Envelope, remit, 1 window, standard $0.014 $140.00 Postage $0.391 $3,910 Price per mail piece $0.5059 Price per month $5,059 Price per year $60,708 *This fee is waived for conversion to current Harris Utility Billing Software System. A $500 fee will be assessed for converting later to a new Utility Billing System once ready to go live. By utilizing InfoSend's services, the City would realize a savings of approximately $15,246 per year. It is staff's recommendation to award a unit price contract to InfoSend as recommended. Funds have been budgeted, and are available, in 20513300.52100. FISCAL IMPACT: Budgeted Amount in 9 15 -16 FY New Appropriation Source of Funds Account Number Budget Amendment Title & No. Required $ 144,165 UB Contracted Services 20513300.52100 Yes ❑ No ATTACHMENT 1 AGREEMENT FOR DATA PROCESSING PRINT & MAIL SERVICES This Agreement, made and entered into this day of , 2016 ( "Effective Date "), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and InfoSend, a corporation, organized and in good standing under the laws of the state of California, hereinafter referred to as "Vendor ". RECITALS This Agreement is predicated on the following facts: a. City requires services related to providing data processing print & mail services for the City's Finance Department, Utility Billing division. Vendor represents that it has the qualifications, skills, experience and properly licensed to provide these services, and is willing to provide them according to the terms of this Agreement. TERMS OF AGREEMENT 1.0 DESCRIPTION OF PROJECT 1.1 The Project is described as Data Processing, Printing and Mailing Service ( "DPPM Service "): During the term of this Agreement, Vendor will provide data processing, printing and mailing services. The Service consists of processing data, printing documents, mail preparation, applying postage (where applicable) and sending via the United States Postal Service. Document types include, but are not limited to, bills, postcards, letters and inserts. 2.0 SCOPE OF SERVICES OW 2.1 Data Transfer and Processing. A. City to transmit data to Vendor in an agreed upon format. Should City make changes to data file format after initial setup is complete, it agrees to pay for the professional services required to accommodate the new file format. B. A File Transfer Report will be emailed to the City representatives who have opted -in to this email. A copy of this report is also available to download from the Vendor website. C. City will have access to an online Job Tracking application that shows the progress of each file as it is processed and becomes a batch of documents to be printed and mailed. City can see both the original input file name and the InfoSend- assigned "Job Code ". D. Vendor will process the mailing addresses and perform the following functions: 1. Apply Cass - certified address validation 2. Comply with USPS requirements to obtain pre -sort automation rates 3. InfoSend will stay current with all USPS regulations required to mail presorted first class mail. CONTRACT# PAGE 1 OF 7 ATTACHMENT 1 E. Vendor will provide proofs of the final print -ready PDF files to City to be reviewed and approved before printing begins (if requested). 2.2. Document Printing and Mailing. A. Batches are printed by InfoSend using a high -speed production process onto the agreed upon forms. B. Printed documents are put through a quality control process and then released to the mailing department to be inserted into outgoing envelope. The return envelope and any applicable inserts are included as well. C. After a batch of mail is completed in Vendor's system, it will be marked as such in the online Job Tracker and a Process Confirmation Report will be emailed to the Client representatives who have opted -in to this email. 2.3. Materials and Postage. A. Custom Forms /Envelopes — If City has selected the Printing and Mailing Service and at any time requests that Vendor fees include the cost of custom client- specific materials (either in this Agreement or since its execution), then City understands and accepts that these materials will be purchased in bulk to achieve the lowest possible per -unit cost. Client agrees to purchase any remaining supplies of requested custom materials (normally forms or envelopes, excluding inserts) if City stops using Vendor's service for any reason. City agrees to purchase the remaining supply of custom forms /envelopes upon City's request to change the custom forms /envelopes before the supply has been depleted. B. USPS Postage Rates — Postage rates are determined by the United States Postal Service. All postage rate changes are determined directly by USPS and are independent of any Vendor service or materials fees. In no event shall any change in the postage rates affect the Vendor service or materials fees. The City will be invoiced the amount of excess for overweight and foreign mail. C. Postage Deposit — Vendor purchases the postage needed to mail City documents on the day of mailing. The postage charges are later invoiced to City based on the City's payment terms. Vendor requires City to submit a postage deposit prior to the first mailing to facilitate the payment terms. This amount will remain in deposit for the duration of the Agreement. Upon Agreement expiration or termination City must pay in full any outstanding invoices from Vendor for payables created under this Agreement; the postage deposit will be refunded within fifteen (15) days of the date that the last open invoice is paid. The postage deposit is subject to an annual review, and may be adjusted to account for changes to City average mailing volume, or changes to USPS postage rates. There will be no more than one adjustment requested per year, if at all. The postage amount is calculated by multiplying the estimated number of mail pieces per month by the current 5 -Digit pre - sorted first class postage rate. The postage deposit amount due is: 10,000 mail pieces per month x 0.391 x 2 months = $7,620.00. 2.4. Additional Services. Additional services, if any, shall only proceed upon written agreement between City and Vendor. The written Agreement shall be in the form of an Amendment to this Agreement. CONTRACT# PAGE 2 OF 7 ATTACHMENT 1 3.0 CONDUCT OF WORK 3.1 Performance. A. Initial Set -up Completed: 1. Harris Implementation — 8 -10 weeks from when all deliverables are in hand. 2. Additional Set -up for new Utility Billing software system implementation: 12 weeks from when all deliverables are in hand. B. Mail Processing - Finished mail pieces will be delivered to the USPS within one (1) business day of receipt of data files from City. If samples (proofs) are requested then the mailing will be completed within one business day of sample approval. File upload deadline for next -day mailing is 3:OOPM local time at the production facility designated for your account. If samples are required then they must be approved by 5:30 PM for the file to be mailed by the next business day. 3.2 Term. The term of this Agreement shall commence on the date hereof and shall continue in full force and effect for thirty -six (36) months after the date hereof, with the option of two (2) one (1) year extensions. This Agreement shall automatically renew month to month, until the existing agreement has been terminated, or a new agreement has been fully executed. Vendor shall complete the work to the City's reasonable satisfaction, even if contract disputes arise or Vendor contends it is entitled to further compensation. 4.0 COMPENSATION FOR SERVICES 4.1 Basis for Compensation. For the performance of the services of this Agreement, Vendor shall be compensated based on the schedule of fees, as set forth in Attachment "A ". The fee schedule shall include all indirect costs and expenses of every kind or nature. Fees may be adjusted once every twelve months to account for increases in the cost of materials, labor and other overhead costs. Vendor reserves the right to increase fees on a yearly basis (starting no earlier than July 1, 2017), not to exceed the Consumer Price Index (CPI) All Urban Consumers West Region for the State of California, plus 1% for services fees and material price increases that may have occurred during the previous year. The Vendor will notify the City, in writing, at least 30 days prior to such price increase. An amendment to this Agreement will not be required if the fees are changed, unless the terms or conditions of the Agreement have changed. Postage fees can change at any time per USPS pricing regulations and do not require an Agreement amendment. 4.2 Changes. Should changes in compensation be required because of changes to the Scope -of -Work of this Agreement, the parties shall agree in writing to any changes in compensation. "Changes to the Scope -of- Work" means different activities than those described in this agreement, and not additional time to complete those activities than the parties anticipated on the date they entered this Agreement. 4.3 Sub - contractor Payment. The use of sub - contractors or other services to perform a portion of the work of this Agreement shall be approved by City prior to commencement of work. The cost of sub - contractors shall be included within guaranteed not -to- exceed amount set forth in Section 4.1. 4.4 Terms of Payment. Payment to Vendor for services rendered in accordance with this contract shall be based upon submission of monthly invoices for the work satisfactorily performed prior to the date of the invoice less any amount already paid to Vendor, which CONTRACT# PAGE 3 OF 7 ATTACHMENT 1 amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall provide a description of each item of work performed, the time expended to perform each task, the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall be accompanied by documentation sufficient to enable City to determine progress made and to support the expenses claimed. 5.0 ASSURANCES OF VENDOR 5.1 Independent Contractor. Vendor is an independent contractor and is solely responsible for its acts or omissions. Vendor (including its agents, servants, and employees) is not the City's agent, employee, or representative for any purpose. It is the express intention of the parties hereto that Vendor is an independent contractor and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall have no right to, and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed by Vendor under this Agreement, and the general public and all governmental agencies regulating such activity shall be so informed. Those provisions of this Agreement that reserve ultimate authority in City have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and interpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Vendor and City. Vendor shall pay all estimated and actual federal and state income and self - employment taxes that are due the state and federal government and shall furnish and pay worker's compensation insurance, unemployment insurance and any other benefits required by law for himself and his employees, if any. Vendor agrees to indemnify and hold City and its officers, agents and employees harmless from and against any claims or demands by federal, state or local government agencies for any such taxes or benefits due but not paid by Vendor, including the legal costs associated with defending against any audit, claim, demand or law suit. Vendor warrants and represents that it is a properly licensed professional or professional organization with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement. 5.2 Conflict of Interest. Vendor understands that its professional responsibility is solely to City. Vendor has no interest and will not acquire any direct or indirect interest that would conflict with its performance of the Agreement. Vendor shall not in the performance of this Agreement employ a person having such an interest. If the City Manager determines that the Vendor has a disclosure obligation under the City's local conflict of interest code, the Vendor shall file the required disclosure form with the City Clerk within 10 days of being notified of the City Manager's determination. 6.0 INDEMNIFICATION 6.1 Insurance Liability. Without limiting Vendor's obligations arising under Paragraph 6.2 Vendor shall not begin work under this Agreement until it procures and maintains for the full period of time allowed by law, surviving the termination of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with its performance under this Agreement. CONTRACT# PAGE 4 OF 7 ATTACHMENT 1 A. Minimum Scooe of Insurance Coverage shall be at least as broad as: Insurance Services Office ( "ISO) Commercial General Liability Coverage Form No. CG 20 10 10 01 B. Minimum Limits of Insurance Vendor shall maintain limits no less than: General Liability: Vendor shall maintain limits no less than $1,000,000 per occurrence for bodily injury and property damage, and an aggregate limit of $1,000,000. Insurance must be written on an occurrence basis. C. Deductibles and Self- Insured Retentions Any deductibles or self- insured retentions must be declared to and approved by the City. The City may require: 1. The insurer to reduce or eliminate such deductibles or self- insured retentions with respect to the City, its officers, officials, employees and volunteers; or 2. The Vendor to provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses; or 3. The City approve the deductible without a guarantee. D. REQUIRED Insurance Provisions Proof of General Liability policy or policies are to contain, or be endorsed to contain, the following provisions: 1. The City, its officers, officials, employees and volunteers are to be covered as ADDITIONAL INSURED with respect to the products supplied by the Vendor. 2. The Vendor's insurance coverage shall be primary insurance with respect to the City, its officers, officials, employees and volunteers. Any insurance or self- insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Vendor's insurance and shall not contribute with it. 3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. E. Rating - Acceptability of Insurers Insurance is to be placed with admitted California insurers with an A.M. Best's rating of no less than A- for financial strength, AA for long -term credit rating and AMB -1 for short -term credit rating. F. Verification of Coverage 1. Vendor shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. 2. The endorsements should be on forms provided by the City. If endorsements are on forms other than the City's forms, endorsements must CONTRACT# PAGE 5 OF 7 ATTACHMENT 1 provide coverage that is equivalent to or better than the forms requested by the City. 3. All endorsements are to be received and approved by the City before work commences. 4. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time. G. Subcontractors Vendor shall include all subcontractors or sub - contractors as insured under its policies or shall furnish separate certificates and endorsements for each sub- contractor. All coverage for sub - contractors shall be subject to all insurance requirements set forth in this Paragraph 6.1. 6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition thereto, Vendor agrees, for the full period of time allowed by law, surviving the termination of this Agreement, to indemnify the City for any claim, cost or liability that arises out of, or pertains to, or relates to any negligent act or omission or the willful misconduct of Vendor in the performance of services under this contract by Vendor, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sole negligence, willful misconduct or defects in design by the City, or arising from the active negligence of the City. "Indemnify," as used herein includes the expenses of defending against a claim and the payment of any settlement or judgment arising out of the claim. Defense costs include all costs associated with defending the claim, including, but not limited to, the fees of attorneys, investigators, consultants, experts and expert witnesses, and litigation expenses. References in this paragraph to City or Vendor include their officers, employees, agents, and subcontractors. 7.0 CONTRACT PROVISIONS 7.1 Ownership of Work. All documents furnished to Vendor by City and all documents or reports and supportive data prepared by Vendor under this Agreement are owned and become the property of the City upon their creation and shall be given to City immediately upon demand and at the completion of Vendor's services at no additional cost to City. All documents produced by Vendor shall be furnished to City in digital format and hardcopy. Vendor shall produce the digital format, using software and media approved by City. 7.2 Confidentiality of Information. All information and data relating to City's business submitted by City to Vendor under this Agreement shall be treated as confidential by Vendor and shall not, unless otherwise required by law, be disclosed to any third party by Vendor without City's written consent. Vendor shall promptly notify City should Vendor be served with a summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, requests for admission, or other discovery request or court order from any third party regarding this Agreement and /or the Services performed under this Agreement. CONTRACT# PAGE 6 OF 7 ATTACHMENT 1 Vendor has a Human Resources policy that requires all new employees to pass a background check performed by an outside company. All new employees must pass a drug- screening test as well. These practices will remain in place for the duration of the Agreement. 7.3 Governing Law. Vendor shall comply with the laws and regulations of the United States, the State of California, and all local governments having jurisdiction over this Agreement. The interpretation and enforcement of this Agreement shall be governed by California law and any action arising under or in connection with this Agreement must be filed in a Court of competent jurisdiction in Mendocino County. 7.4 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments set forth the entire understanding between the parties. 7.5 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect. 7.6 Modification. No modification of this Agreement is valid unless made with the agreement of both parties in writing. 7.7 Assignment. Vendor's services are considered unique and personal. Vendor shall not assign, transfer, or sub - contract its interest or obligation under all or any portion of this Agreement without City's prior written consent. 7.8 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be a waiver of any other or subsequent breach of the same or any other covenant, term or condition or a waiver of the covenant, term or condition itself. 7.9 Termination. This Agreement may only be terminated by either party: 1) for breach of the Agreement; 2) because funds are no longer available to pay Vendor for services provided under this Agreement; or 3) City has abandoned and does not wish to complete the project for which Vendor was retained. A party shall notify the other party of any alleged breach of the Agreement and of the action required to cure the breach. If the breaching party fails to cure the breach within the time specified in the notice, the contract shall be terminated as of that time. If terminated for lack of funds or abandonment of the project, the contract shall terminate on the date notice of termination is given to Vendor. City shall pay the Vendor only for services performed and expenses incurred as of the effective termination date. In such event, as a condition to payment, Vendor shall provide to City all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Vendor under this Agreement. Vendor shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder, subject to off -set for any direct damages City may incur as a result of Vendor's breach of contract. 7.10 Duplicate Originals. This Agreement may bearing the original signature of the parties. be admissible in administrative or judicial Agreement between the parties. CONTRACT# PAGE 7 OF 7 be executed in duplicate originals, each When so signed, each such document shall proceedings as proof of the terms of the ATTACHMENT 1 8.0 NOTICES Any notice given under this Agreement shall be in writing and deemed given when personally delivered or deposited in the mail (certified or registered) addressed to the parties as follows: CITY OF UKIAH INFOSEND DEPT. OF FINANCE — PURCHASING MR. RUSS REZAI, COO 300 SEMINARY AVENUE 4240 E. LA PALMA AVENUE UKIAH, CALIFORNIA 95482 -5400 ANAHEIM, CA 92807 9.0 SIGNATURES IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date: INFOSEND BY: PRINT NAME: IRS IDN Number CITY OF UKIAH BY: SAGE SANGIACOMO Date CITY MANAGER ATTEST , KRISTINE LAWLER CITY CLERK CONTRACT# PAGE 8 OF 7 Date Date N m U_ N 0 W c 0 .N N d O L a Setup 1: WAIVED Harris Raw Data setup. Includes all phases of the project prior to the production phase. Setup 2: $500.00 Tyler (or other) PDF data setup. Includes all phases of the project prior to the production phase. Please note that Clients must sign off on requirements documents (Statement of Work, project plan, etc.) before programming and system configuration can begin. Client can be charged additional fees and /or have the project go -live date delayed if requirements are changed after they have been finalized and signed off. Professional Services Fee Per $160.00 Per hour and performed only upon request. For customizations made Hour to your data processing application after go -live. Work is only started after receiving your approval of a formal quote. Pricing: Data Processing, Print & Mail Service Fees InfoSend's Fees — Turnkey Data The individual prices shown in the table below apply only to the turnkey Data Processing Print & Mail service for the following document types. Other types of document printing and or mailing can be quoted later, if needed. Per Item Options Turnkey Data Processing Below: Print & Mail service Statements and Late Notices (Per Sheet) Est. Volume 10,000 documents /month Price is per physical page. Est. 4 Batch /month per job type Includes processing of your unique data, CASS address validation, Different options are available at different prices. Numbers fewer than 4 presorting, printing, and mail equal spot colors. The number 1 =black or grey insertion. Finished mail pieces are All sheets are billed at the same rate; the price for the sheet with the highest delivered to the USPS within one number of colors is the applicable fee. (1) business day. If samples 4 equals CM K (fu I color). (proofs) are requested then the mailing will be completed within 1/0 or 1/1 Printing $0.063 one day of sample approval. File 2/1 or 2/2 Printing $0.069 upload deadline for next -day 4/1 Printing $0.073 mailing is 3:OOPM local time at the production facility designated for 4/4 Printing $0.079 your account. If samples are required then they must be Inline Inserts (Per Sheet) approved by 5:30PM for the file to be mailed by the next business day. 8.5" x 11" inserts are printed right after the statement page. They Subtract are printed on the same 241b uncoated white paper stock. You $0.028 N d Excludes materials, sales tax never have to pay for overage as we print the exact number of from above (where applicable), and postage. inserts required. prices. Cl) A postage deposit will be required Price includes printing and inserting, you do not pay a separate prior to go live. inserting charge as is the case with traditional inserts. Price R includes everything but paper (see next page for paper price). r. CL For the quoted prices to apply InfoSend must have the right to Example of total price for 1/1 Inline Insert: combine data files sent by your $0.063 (from above row) — $0.028 discount + $0.015 paper = $0.05 organization with other files you Multiple Page Mail Piece Surcharge — Handwork $0.35 have sent, when possible. Higher pricing applies if files must be printed separately. This surcharge is assessed per mail piece (not per page). This surcharge only applies to multiple page bills that have too many Pricing assumes the use of pages to be inserted into the #10 envelope by machine. This materials options listed in the surcharge covers the necessary manual labor required to below section. process these mail pieces. Standard trigger for this surcharge is when more than 8 bill pages need to be inserted into the envelope, but this number is reduced when there are inserts. Postage (for all job types) Pass Through You will be invoiced for the exact postage used. You must use one of the two USPS approved Move Update methods to get the presort discounts: Electronic Address Updates — NCOALink or ACS $0.40 Per reported update. InfoSend electronically reports the addresses it received in your data that need to be updated because the customer filed a Change of Address Report with the USPS. Cost is per update. Material Component Data Processing Print & Mail Service Statement, Invoice, or Letter Paper Stock All Documents: white paper stock with or without perforation. Paper is Per Sheet $0.015 8.5x11" and 241b. Price includes all inventory costs. The larger 8.5x14" format is supported at a higher material cost and higher printing cost. All of your content will be digitally printed on the plain white paper in black, black plus one color, or full color per the printing option from the prior table that you select before implementation. InfoSend Standard Window Envelopes Standard Window Envelopes Per Standard Envelope Options Below: These envelopes include security tint printed on #10 InfoSend Standard $0.0169 M the inside of the paper stock and clear film that Double Window Outgoing Envelope prevent the contents of the envelope from being (This is the most commonly used outgoing viewed. These envelopes also use sustainably envelope) logged paper (SFI). #9 InfoSend Standard $0.014 If you utilize the InfoSend standard #10 single Single Window Return Envelope window envelope instead of the InfoSend #10 InfoSend Standard $0.021 standard #10 double window envelope then you will be able to show messages through this Single Window Outgoing Envelope window. This option can be combined with an w (Optional large single window to use instead 8.5 x 14" bill design, if desired. of the double window envelope, in order to show messages through the large window) Other Envelopes Flat Single Window Envelope — only used for multiple page statements Per Flat $0.20 that do not fit in the #10 envelope. Envelope Pricing: Turnkey Data Processing Print & Mail Service Optional Services Drop- Shipped Inserts & Inserting of InfoSend- Printed Inserts Per $0.01 Clients can print and fold inserts and ship them to InfoSend to be mailed with Insert the statements. If folding is required add $0.01 to the fee. InfoSend- printed inserts are quoted upon request. No additional service cost to use selective inserting to selectively include inserts with certain bill types as long as at least 3,000 customers are targeted (set -up costs can apply in some situations for advanced selective inserting criteria). Cost includes all inventory costs. Buckslip Insert Per $0.032 insert 1/1 Printing. Pricing is for producing insert. Price includes paper but excludes the cost to insert the buck slip (see above row for that cost). Print Messages on the Outside of the Standard Envelope Custom Per TBD messages and images can be printed onto the standard InfoSend #10 double Envelope window envelope. This type of printing is referred to as "sniping" and usually used to print temporary content on a month or two worth of envelope stock. It is more cost effective to digitally inkjet print this content onto pre - manufactured envelopes than to order truly custom stock that was manufactured specifically for you. Price depends on the artwork you'd like to print — number of colors and whether it prints on one or both sides of the envelope. Price is quoted upon request. Print Image Archive Per PDF $0.01 - For Each bill is stored as a PDF and indexed in a database. Search by account (No Set- 12 Months of number or other key fields. You are charged one up -front fee per document up Fee) Retention to process it, index it, and store it for a set number of months. The PDFs are $0.017 - accessed using a browser -based application that is accessed by logging in For 18 to the InfoSend website. Third party applications can also access the PDFs Months of via a lightweight API with no cost increase to the unit fees. Setup fees may Retention apply depending on your configuration needs. $0.022 - This service includes outbound mail tracking at no additional cost. You For 24 Months of can view USPS- rovided mail tracking data from the same interface that you P 9 Y Retention use to view PDFs of the printed bills. Only available with mail sent using 1st Class Postage, and not available in some cases with postcard mailings. $0.027 - For 36 Months of Retention Electronic Inserts Per $0.01 PDF copies of your physical inserts can be included in the Print Image Insert Archive at an additional cost. This will let your team see exactly which inserts (No Set - were delivered with each mail piece. This will also allow you to include the up Fee) inserts in the eBill PDFs that are presented and /or emailed to customers if you use an InfoSend eBusiness service that delivers eBills to your customers or if you use a third party application that pulls the PDFs from InfoSend's Print Image Archive API to present to your customers. Professional Services Per Hour $160.00 Per hour and performed only upon request. For customizations made to document processing program or document format after go -live. Work is only started after receiving your approval of a formal quote.