HomeMy WebLinkAbout2016-01-06 PacketCITY OF UKIAH
CITY COUNCIL AGENDA
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
January 6, 2016
6:00 p.m.
5:30 — 5:55 p.m. Council Photo Session in Civic Center Lobby
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS /INTRODUCTIONS /PRESENTATIONS
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Minutes of December 16, 2015, a Regular Meeting.
6. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court.
The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90)
the time within which the decision of the City Boards and Agencies may be judicially challenged.
7. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City
Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event
the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the
Consent Calendar will approve and make findings in accordance with Administrative Staff and /or Planning Commission
recommendations.
a. Adoption of Resolution Approving the City of Ukiah's Qualified Contractors List for 2016.
b. Report to Council on the Renewal of the Technical Service Support Agreement with Physio-
Control and Authorize Corresponding Budget Amendment.
c. Report of Acquisition of Professional Services from Alpha Analytical Laboratories, Inc. for
Quarterly Water Sampling and Completion of Chemical Examination Reports for the Ukiah
Landfill.
Adoption of Resolution Removing 105 Lineal Feet of On- Street Parking at the Intersection of
West Gobbi Street and Court Street.
Page 1 of 3
8. AUDIENCE COMMENTS ON NON - AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are
interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not
on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3)
minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be
taken on audience comments in which the subject is not listed on the agenda.
9. COUNCIL REPORTS
10. CITY MANAGER /CITY CLERK REPORTS
11. PUBLIC HEARINGS (6:15 PM)
12. UNFINISHED BUSINESS
a. Continued Discussion of Facility Security and Access (Cardlock) Control System Capital Project
and Authorization to Purchase System and Installation from Gaynor Telesystems, Inc. in the
Amount of $33,453, and Approve Corresponding Budget Amendment of $18,453 from Building
Reserves.
13. NEW BUSINESS
a. Approve Purchase of Video Storage Hardware for Local Police Archival Video in the Amount of
$89,352 and Cloud Storage which will be Billed Per Month at a Capacity Utilization Rate;
Approve Purchase of Additional Storage for Facility Surveillance System in the Amount of
$33,273 and Corresponding Budget Amendments.
b. Adoption of Resolution Establishing a Special Revenue Fund to Commit Future Transfer
Station Rents; Create Mechanics for Adjustment of Transfer Station Gate Fee Surcharge; and
Use Local Government Assurance Option for the Corrective Action Plan (Cap Reserve) of the
Ukiah Landfill.
14. CLOSED SESSION — Closed Session may be held at any time during the meeting.
a. Conference with Legal Counsel — Anticipated Litigation
Significant exposure to litigation pursuant to Gov't Code 54956.9 (1 case)
b. Conference with Legal Counsel — Existing Litigation
(Cal. Gov't Code Section 54956.9(d)(1))
Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case
No. SCUK- CVPT -15 -66036
c. Conference with Legal Counsel — Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Mendocino County Superior
Court, Case No. SCUK- CVC -13 -63024
d. Conference with Legal Counsel — Existing Litigation
(Cal. Gov't Code Section 54956.9(d)(1))
Name of case: County of Mendocino v. Solid Waste System, Inc. et al., Mendocino County
Superior Court, Case No. SCUK- CVG -11 -59459
Page 2 of 3
e. Conference with Labor Negotiator
(Government Code Section 54957.6)
Agency Representative: Sage Sangiacomo, City Manager
Employee Organizations: All Bargaining Units
15. ADJOURNMENT
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific
accommodations or interpreter services are needed in order for you to attend. The City complies with
ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda
packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary
Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda
was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300
Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.
Dated this 29th day of December, 2015.
Kristine Lawler, City Clerk
Page 3 of 3
Agenda Item 5a
CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
December 16, 2015
6:00 p.m.
A reception was held to honor the outgoing Mayor Douglas F. Crane between 5:30 and 6:00 p.m., at which
the incoming Mayor Scalmanini presented an Honorary Plaque.
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on December 16, 2015, having been legally noticed
on December 11, 2015. Mayor Crane called the meeting to order at 6:02 p.m. Roll was taken with
the following Councilmembers Present: Maureen Mulheren, Kevin Doble, Jim O. Brown, Stephen
G. Scalmanini and Douglas F. Crane. Staff Present: Sage Sangiacomo, City Manager; David
Rapport, City Attorney; Kristine Lawler, City Clerk; and Ashley Cocco, Deputy City Clerk.
MAYOR CRANE PRESIDING.
2. PLEDGE OF ALLEGIANCE,=
3. PROCLAMATIONS /INTRODUCTIONSIPRESENTATIONS
a. Outgoing Mayor Presentation and Dais Seating Changes.
Presenter: Kristine Lawler, City Clerk.
COUNCILMEMBERS MOVED TO THEIR NEW SEATING ARRANGEMENTS. OUTGOING
MAYOR CRANE PASSED THE GAVEL TO INCOMING MAYOR SCALMAN/NI.
MAYOR SCALMANINI PRESIDING.
Mayor Scalmanini led a moment of silence in remembrance of Rick Kennedy, former City Public
Works Director /City Engineer, followed by Tim Eriksen. Public Works Director /City Engineer, who
paid tribute to his memory and yeas' of service.
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Minutes of December 2, 2015, a Regular Meeting.
Motion /Second: Brown /Mulheren to approve the minutes of December 2, 2015, a Regular Meeting
as submitted. Motion carried by the following roll call votes: AYES: Crane, Mulheren, Doble,
Brown, and Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None.
6. RIGHT TO APPEAL DECISION
7. CONSENT CALENDAR
a. Report of Disbursements for the Month of November 2015 — Finance.
b. Proposed Increase in Hourly Rates for Boutin Jones, Inc. (COU No. 1314 - 166 -A1), Special
Counsel to the City in UVSD v. Ukiah — Administration.
Page 1 of 5
City Council Minutes for December 16, 2015, Continued: Page 2 of 5
C. Adoption of Resolution (2015 -49) Authorizing Contract for Bond and Disclosure Counsel
Services and Underwriter Services for the Upcoming Refunding of 2005 Water Bonds -
Finance.
Pulled by Mayor Scalmanini and moved to Agenda Item 13f.
e Netificat;on. of AGgUicifiGR Of P-rnfeSSinnal "S eNices ft ern Emma# lnnon in the A.. Gu Rt Net to
EXG00d $19,500 fOF --- gem@Rt Advisory SeWiGes Related to the 2017- Solid Waste Rate
- Pulled by Councilmember Dob/a and moved to Agenda Item 13g.
Award of a Two -Year Contract (COU No. 1516 -143) to Ukiah Waste Solutions, Inc. for
Biosolids Removal from the Waste Water Treatment Plant - Public Works.
Motion /Second: Crane / Doble to approve Consent Calendar Items 7a -c and 7f, as submitted.
Motion carried by the following roll call votes: AYES: Crane, Mulheren, Doble, Brown, and
Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None.
8. AUDIENCE COMMENTS ON NON - AGENDA ITEMS
9. COUNCIL REPORTS
Presenters: Vice Mayor Brown, Councilmembers Crane and Doble, and Mayor Scalmanini.
10. CITY MANAGER/CITY CLERK REPORTS
Presenters: Sage Sangiacomo, Citfr Manager; Sean White, Water and Sewer Director; and Mel
Grandi, Electric Utilities Director.
11. PUBLIC HEARINGS - 6:15 P.M.
12. UNFINISHED BUSINESS
a. Receive Status Report, Consider Alternatives and Provide Direction Regarding the
Sphere of Influence Update Project - Public Works.
Presenter: Charley Stump, Director of Planning and Community Development.
Motion /Second: Mulheren/Doble to direct staff to withdraw the current SOI application on file with
LAFCo, and focus efforts on reviewing and updating the General Plan. Motion carried by the
following roll call votes: AYES: Crane, Mulheren, Doble, Brown, and Scalmanini. NOES: None.
ABSENT: None. ABSTAIN: None.
b. Approve the City Council's Strategic Plan and Schedule Workshops Related to
Public Infrastructure -Administration.
Presenter: Sage Sangiacomo, City Manager.
Motion /Second: Crane /Mulheren to approve the City Council's Strategic Plan as presented and
schedule three workshops related to public infrastructure. Motion carried by the following roll call
votes: AYES: Crane, Mulheren, Doble, Brown, and Scalmanini. NOES: None. ABSENT: None.
ABSTAIN: None.
City Council Minutes for December 16, 2015, Continued:
Page 3 of 5
C. Authorize the Director of Public Works /City Engineer to Execute the Settlement
Agreement and Stipulation for Entry of Administrative Civil Liability Complaint for
the North Coast Regional Water Quality Control Board for Fines Levied at the Waste
Water Treatment Plant — Public Works.
Presenter: Tim Eriksen, Public Works Director /City Engineer.
Motion /Second: Crane / Doble to authorize the Director of Public Works /City Engineer to execute
the settlement agreement (COU No. 1516 -144 - North Coast Regional Water Quality Control
Board) for the Administrative Civil Liability Complaint for fines levied at the Waste Water Treatment
Plant. Motion carried by the following roll call votes: AYES: Crane, Mulheren, Doble, Brown, and
Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None.
d. Reject Bids Received for the Installation of Replacement Well 4 and New Water Well
9, Specification No. 14 -05 — Public Works.
Presenter: Tim Eriksen, Public Works Director /City Engineer and Sean White, Water and Sewer
Director.
Staff Comment: Mary Horger, Purchasing Supervisor.
Motion /Second: Crane / Doble to reject bids received for Spec No. 14 -05 Installation of
Replacement Well 4 and New Well 9 and authorize staff to rebid. Motion carried by the following
roll call votes: AYES: Crane, Mulheren, Doble, Brown, and Scalmanini. NOES: None. ABSENT:
None. ABSTAIN: None.
13. NEW BUSINESS
a. Appointments and Discussion Regarding 2016 Council Assignments; and
Consideration of Disbandments and Modifications to City Council Committees and
Ad Hoes —Administration.
Presenter: Mayor Scalmanini.
Council Consensus to make the following changes to the Council Special Assignment List:
• Authorize the disbandment of the Courthouse Public Advisory Committee, the Exploration
with City Hauler of Solid Waste Disposal Alternatives Ad Hoc, the Capital Budget 2015116
Ad Hoc; and the Development Impact Fee Deferral Program Ad Hoc;
• Create a Depot infrastructure Development Committee, with Councilmember Doble as the
representative;
• Rename the Mendocino County Health & Human Advisory Board to Health & Human
Services Liaisons;
• Replace Sage Sangiacomo, City Manager, with Shannon Riley, Senior Management
Analyst, as the staff assignment for the Greater Ukiah Chamber of Commerce Liaison and
the Main Street Program Board of Directors;
• Add Alan Carter, Treasurer, to the Investment Oversight Committee; and
• Add Greg Owen, Airport Manager, to the Ukiah Players Theater Board of Directors.
Motion /Second: Brown /Crane to approve the 2016 Council Special Assignments List as discussed
(Final 2016 list is attached); Motion carried by the following roll call votes: AYES: Crane, Mulheren,
Doble, Brown, and Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None.
City Council Minutes for December 16, 2015, Continued:
Page 4 of 5
b. Facility Security and Access (Cardlock) Control System Phase I Capital Project
Authorization to Purchase System and Installation from Gaynor Telesystems, Inc. in
the Amount of $33,453 and Approve Corresponding Budget Amendment — Community
Services.
Presenters: Maya Simerson, Community Services Supervisor and Scott Shaver, IT Coordinator.
Council Consensus to continue this item.
C. Consideration of Phase Two of Reorganization Plan for the City Manager Transition
and Approval of the Corresponding Budget Adjustments to be Incorporated into the
Fiscal Year 15/16 Budget at Mid -Year Along with Authorization to Recruit a
Community Services Administrator— Administration.
Presenters: Maya Simerson, Community Services Analyst and Sage Sangiacomo, City Manager.
Motion /Second: Brown /Mulheren to approve Phase II reorganiz tion plan for the City Manager
transition and approval of the corresponding budget adjustments to be incorporated into the Fiscal
Year 15/16 Budget at midyear along with authorization to recruit a Community Services
Administrator. Motion carried by the following roll call votes: AYES: Crane, Mulheren, Doble,
Brown, and Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None.
d. Award Purchase of a New Vactor Truck to Owen Equipment for the Water and Sewer
Departments in the Total Amount of $423,110.94 and Approve Corresponding Budget
Amendment and Transfer — Public Works.
Presenter: Tim Eriksen, Public Works Director /City Engineer and Dave Kirch, Senior Mechanic.
Motion /Second: Brown / Mulheren to award purchase (Purchase Order No. 44041) of one new
Vactor truck to Owen E uipment for the Water and Sewer Departments in the total amount of
$423,110.94 and approve corresponding budget amendment and transfer. Motion carried by the
following roll call votes: AYES: Crane, Mulheren, Doble, Brown, and Scalmanini. NOES: None.
ABSENT: None. ABSTAIN- None.
e. Award of Bid for Renovation of the Oak Manor Park Picnic Area in the Amount of
$84,200 to Siri Grading & Paving, Inc. Funded by the Prop 1c Housing Related Parks
Program Grant — Community Services.
Presenter: Maya Simerson, Community Services Supervisor.
Motion /Second: Crane / Doble to award bid for Spec. No. 15 -18 Oak Manor Park in the amount of
$84,200 to Siri Grading & Paving, Inc. (COU No. 1516 -145), funded by the Prop 1C Housing
Related Parks Project. Motion carried by the following roll call votes: AYES: Crane, Mulheren,
Doble, Brown, and Scalmanini. NOES: None. ABSENT: None. ABSTAIN: None.
RECESS: 8:02 — 8:11 P.M.
f. Authorization to Contract for an Administrative Hearing Officer as Defined in Section
3451 and 3456A of the Ukiah City Code for Appeals of Abatement of Public
Nuisances — Police — From Consent Calendar Item 7d.
Presenter: Chris Dewey, Police Chief.
Motion /Second: Crane /Brown to authorize the City Manager to execute a contractual agreement
(COU No. 1516 -146) with Matthew Finnegan for Administrative Hearing Officer Services. Motion
carried by the following roll call votes: AYES: Crane, Mulheren, Doble, Brown, and Scalmanini.
NOES: None. ABSENT: None. ABSTAIN: None.
City Council Minutes for December 16, 2015, Continued:
Page 5 of 5
g. Notification of Acquisition of Professional Services (COU No. 1516 -147) from Emmett
Jones in the Amount Not to Exceed $19,500 for Management Advisory Services
Related to the 2017 Solid Waste Rate Setting — Public Works — From Consent Calendar
Item 7e.
Presenter: Tim Eriksen, Public Works Director /City Engineer.
Report was received.
The City Manager's office will provide Council with a draft schedule of the rate review process.
THE CITY COUNCIL ADJOURNED TO CLOSED SESSIONAT :43 P.M.
14. CLOSED SESSION
a. Conference with Legal Counsel —Anticipated itiaation
Significant exposure to litigation pursuant to Gov't Code 54956.9 (1 case)
b. Conference with Legal Counsel - iExisting Litigation
(Cal. Gov't Code Section 54956.9(d)(1))
Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino ounty Superior Court, Case
No. SCUK- CVPT -15 -66036
c. Conference with Legal Counsel„- Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Mendocino County Superior
Court Case No. SCUK- CVC-13 -63024
d. Conference with Labor Negotiator
(Government Code Section 54957.6)
Agency Representative: Sage Sangiacomo, City Manager
E ployee Organizations: Al Bargaining Units
No action was taken on /osed Sessio items.
15. ADJOURNMENT
There being no further business, the meeting adjourned at 9:45 p.m.
Kristine Lawler, City Clerk
city of Ukiah
ITEM NO.: 7a
MEETING DATE: January 6, 2016
AGENDA SUMMARY REPORT
SUBJECT: ADOPTION OF RESOLUTION APPROVING THE CITY OF UKIAH'S QUALIFIED
CONTRACTORS LIST FOR 2016
Summary: Each year the City of Ukiah's Qualified Contractor's List is updated to reflect current
applications of Contractor's with approved State Licenses for various categories from the California State
Department of Consumer Affairs Contractors State License Board. Council will review the updated list and
staff's recommendation to approve the list, which is used for sending out bid proposals for City projects
throughout the year.
Background: As required by the Informal Bidding Procedure of the City of Ukiah, City Code §1541 -1542
(Attachment 3) and Public Contracts Code §22036 (Attachment 4 - partial), the City Clerk's office prepared
and mailed a written notice to construction trade organizations /journals (Attachment 2) inviting all licensed
contractors to submit information regarding their firm to the City for inclusion on the City's list of qualified
contractors for the 2016 calendar year. This notice and application were also posted on the City's web site.
A contractor may be included throughout the year by either submitting a written notice to the City Clerk or
by bidding on a City of Ukiah project. All contracting firms are verified through the California State Licensing
Board for license validity.
To address the requirements of SB 854 (Attachment 5), additional fields of data were added to the 2016 list
to include the Public Works Contractor Registration No. and the Expiration Date.
All contractors who submitted their company information and construction classification designation,
received by the Clerk's office as of December 30, 2015, together with those who bid on projects in 2015,
have been included on the current updated list. The list is attached to the resolution (Attachment 1) as
"Exhibit A ". The resolution ensures that staff has a comprehensive list of qualified contractors when
soliciting bids for the City of Ukiah.
Discussion: Staff is recommending the adoption of the resolution approving the Qualified Contractor's List
for 2016. This list will be posted on the City's website and will be modified throughout the year as
additional applications and /or bids are received.
FISCAL IMPACT:
Budgeted
New Appropriation
Budget
Previous Contract
Amount in
Source of Funds
Account Number
Amendment
or Purchase Order
15 -16 FY
(Title & No.)
Required
No.
N/A
N/A
N/A
Yes El No ®
N/A
Recommended Action(s): Adopt resolution approving the Qualified Contractors' List for the 2016
calendar year.
Alternative Council Option(s): Do not approve and provide direction to staff.
Citizens advised: Construction trade organizations and journals.
Requested by: N/A
Prepared by: Kristine Lawler, City Clerk.
Coordinated with: Mary Horger, Purchasing Supervisor.
Attachments: 1. Resolution Approving Qualified Contractors' List for 2016 Calendar Year, with
Exhibit A, 2016 Qualified Contractors List
2. Notice to Construction Trade Organizations and Contractors
3. Ukiah City Code §1541 -1542
4. Public Contracts Code Section 22036 (partial)
5. SB 854 Requirements _
COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other
RECORDS APPROVED: ❑ Agreement: ❑ Resolution: ❑ Ordinance:
Note: Please i~rite Agreement No. m upper nght corner of agreement tit hen drafted
Approved:
ge Sangi omo, City Manager
Attachment 1
RESOLUTION NO. 2016-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH APPROVING QUALIFIED
CONTRACTORS' LIST FOR 2016 CALENDAR YEAR
WHEREAS, under Ukiah City Code (UCC) sections 1541 -1542, the City Clerk must request
licensed contractors who are qualified to perform public work under contract with the City of
Ukiah to submit their names, addresses, phone numbers, type of work in which they are
interested, and the contractor's classification and license number; and
WHEREAS, the City Council is required to adopt a list of qualified contractors, identified
according to categories of work; and
WHEREAS, the City Clerk has published the notice as required in UCC Section 1541 and
compiled a list of qualified contractors based on information submitted in response to said notice
and included all contractors who have submitted valid bids to the City during the preceding
calendar year; and
WHEREAS, the City Council finds and determines that the list as compiled complies with the
requirements of the City Code and Public Contracts Code Section 22034(a) and shall constitute
the City of Ukiah Contractors' List for use in providing notice under the informal bidding
procedure authorized in UCC Section 1543.
NOW, THEREFORE, BE IT RESOLVED, that the list attached to this resolution as Exhibit A is
an alphabetical list of the expanded Contractors' List which is sorted by class for the City of
Ukiah for the calendar year 2016.
PASSED AND ADOPTED this 6th day of January, 2016, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Stephen G. Scalmanini, Mayor
ATTEST:
Kristine Lawler, City Clerk
Exhibit A
2016
City of Ukiah Qualified Contractors List
Company
City
State
Class
Public Works
Contractor (Pwc)
Registration
PWC
Registration
No.
Expiration
Date
State License
Expiration
State License
No.
Class A - General Engineering
A - General Engineering
A to Z Construction
Cal ella
CA
A - General Engineering
1000016579
6/30/2016
3/31/2016
729177
American Asphalt
Hayward
CA
A - General Engineering
1000002117
6/30/2016
5/31/2017
439591
Argonaut Constructors
Santa Rosa
CA
A - General Engineering
1000002969
6/30/2016
12131/2015
171432
Ashlin Pacific Construction Inc
Petaluma
CA
A - General Engineering
1000004017
6/30/2016
3/31/2016
634959
Bartley Pump, Inc.
Santa Rosa
CA
A - General Engineering
1000005263
6/30/2016
4/30/2016
200068
Beacom Construction Company
Fortuna
CA
A - General Engineering
1000010062
6/30/2016
11/30/2016
168923
Bell Products, Inc.
Na a
CA
IA - General Engineering
1000000656
6/30/2016
6/30/2016
171534
Blocka Construction, Inc.
Fremont
CA
A - General Engineering
1000000447
6/30/2016
10/31/2017
679326
Bowen Engineering & Environmental
Fresno
CA
A - General Engineering
1000003520
6/3012016
10/31/2016
656741
C.V. Larsen Co. Engineering Contractors
Santa Rosa
CA
A - General Engineering
1000005437
6/30/2016
5/31/2016
646209
CAL Electro Inc.
Redding
CA
A - General Engineering
1000001664
6/30/2016
5/31/2016
390480
Cats 4U Inc
Healdsbur
CA
A - General Engineering
1000005279
6/30/2016
3/31/2017
465781
Central Valley Engineering & Asphalt
Roseville
CA
A - General Engineering
1000001249
6/30/2016
3/31/2016
773404
Coastside Concrete
Santa Rosa
CA
A - General Engineering
1/31/2016
908693
Commercial Pump & Mechanical
Chico
CA
A - General Engineering
1000000565
6/30/2016
3/31/2017
921066
Cushman Contracting Corporation
Goleta
CA
A - General Engineering
1000004083
6/30/2016
6/30/2016
689962
Danco Builders Northwest
Arcata
CA
A - General Engineering
1000024665
6/30/2016
6/30/2017
899392
Deneau Company
Shin letown
CA
A - General Engineering
1000022586
6/30/2016
6/30/2016
507902
Diede Construction Inc.
Woodbridge
CA
A - General Engineering
1000002716
6/30/2016
12/31/2015
632667
Drill Tech Drilling & Shoring, Inc.
Antioch
CA
A - General Engineering
1000004866
6/30/2016
1/31/2016
745354
Dunton Construction Company, Inc.
Anderson
CA
A - General Engineering
1000005887
6/30/2016
3/31/2017
561887
EBA Engineering
Santa Rosa
CA
JA - General Engineering
1000007548
6/30/2016
1/31/2017
662725
FD Thomas Inc
Central Point
OR
A - General Engineering
1000000093
6/30/2016
1/31/2017
610403
Ferranti Construction Inc.
Redwood Valley
CA
A - General Engineering
1000000386
6/30/2016
3/31/2017
385543
Fieldstone Construction Company
Santa Rosa
CA
A - General Engineering
1000026664
6/30/2016
5/31/2017
983863
Fort Bragg Electric Inc.
Fort Bragg
CA
A - General Engineering
1000000561
6/30/2016
7/31/2016
391464
Graham Contractors, Inc.
San Jose
CA
A - General Engineering
1000006175
6/30/2016
9/30/2017
315789
Granite Construction Company
Ukiah
CA
A - General Engineering
1000000085
6/3012016
5/31/2017
89
Green Right O'Way Constructors Inc.
Willits
CA
A- General Engineering
10/31/2017
741568
Gregg Simpson Trucking
Ukiah
CA
IA - General Engineering
9/30/2017
650339
Harborth Enter rise
Sebastopol
CA
A - General Engineering
10/31/2016
604826
Hilbers Inc.
Yuba City
CA
A - General Engineering
1000011638
6/30/2016
11/30/2016
547970
Kernen Construction
Blue Lake
CA
A - General Engineering
1000001810
6/30/2016
1/31/2017
504091
M B C Construction Co. Inc.
Ukiah
CA
A - General Engineering
1000011910
6/30/2016
4/30/2016
945554
Martin Brothers Construction
Sacramento
CA
A - General Engineering
1000000017
6/30/2016
8/31/2016
726454
Mendocino Construction Services, Inc.
Willits
CA
A- General Engineering
1000010252
6/30/2016
7/31/2017
443396
Modern Building Inc.
Chico
CA
A - General Engineering
1000001833
6/30/2016
6/30/2016
285006
Munson Pump Services
Anderson
CA
A - General Engineering
1000013192
6/3012016
2/28/2017
855677
Neary Landscape
Cotati
CA
A - General Engineering
1000002998
6/30/2016
10/31/2016
814207
Northern Industrial Electric
Redding
CA
A - General Engineering
1000008129
6/30/2016
1/31/2016
291649
Northwest Construction Inc.
Redwood Valley
CA
A - General Engineering
1000015192
6/30/2016
10/31/2017
865329
Oak Grove Construction, Inc.
Petaluma
CA
A - General Engineering
1000000787
6/30/2016
6/30/2017
406464
Pacifc Earthsca a aka Ford Logging, Inc.
CA
A - General Engineering
1000004
60 016
11/13/2015
793279
2016
City of Ukiah Qualified Contractors List
Company
City
State
Class
Public Works
Contractor (Pwc)
Registration
PWC
Registration
No.
Expiration
Date
State License
Expiration
State License
No.
Pacific Underground Services
Martinez
CA
A- General Engineering
1000006886
6/30/2016
5/31/2016
722684
Par Electrical Contractors Inc
Vacaville
CA
A - General Engineering
1000007254
6/30/2016
4/30/2016
687343
Pierson Company
Eureka
CA
A - General Engineering
1000003134
6/30/2016
3/31/2016
265024
R A O Construction Co. Inc.
Cutten
CA
JA - General Engineering
1000001272
6/30/2016
2/29/2016
335066
Re a Construction Inc.
Cloverdale
CA
JA - General Engineering
1000003550
6/30/2016
10/31/2016
786253
Roberts Mechanical & Electrical Inc.
Santa Rosa
CA
I A - General Engineering
1000005106
6/30/2016
2/28/2017
556014
S W Allen Construction, Inc.
Sacramento
CA
IA - General Engineering
1000001030
6/30/2016
6/30/2016
646849
Sequoia Surfacing & Engineering
Santa Rosa
CA
JA - General Engineering
1000000504
6/30/2016
2/28/2017
353540
Siri Grading & Paving Inc
Santa Rosa
CA
A - General Engineering
1000001441
6/30/2016
1/31/20181
325681
Steelhead Constructors Inc
Palo Cedro
CA
A - General Engineering
1000007333
6/30/2016
11/30/20161
729880
Stripe 'N' Seal, Inc., dba Aaron Paving
Santa Rosa
CA
A - General Engineering
1000000467
6/30/2016
4/30/20171
308128
Team Ghilotti, Inc.
Petaluma
CA
A - General Engineering
1000002085
6/30/2016
4/30/2017
895384
Tennyson Electric Inc
Livermore
CA
A- General Engineering
1000013487
6/30/2016
1/31/2016
717998
TerraCon Constructors, Inc.
Healdsbur
CA
A - General Engineering
1000002920
6/30/2016
11/30/2017
562511
The Perry Company
Chico
CA
A - General Engineering
1/31/2016
744653
Valley Paving
Redwood Valley
CA
A - General Engineering
1000008895
6/30/2016
7/31/2017
674411
West Coast Environmental
Rancho Cordova
CA
A - General Engineering
1000002083
6/30/2016
2/29/2016
718733
Whitehawk Construction
Palo Cedro
CA
A - General Engineering
1000002308
6/30/2016
1/31/2016
831256
Wi f Construction
Ukiah
CA
A - General Engineering
1000008057
613012016
9130/2017
629598
Wright Contracting, Inc.
Santa Rosa
CA
A - General Engineering
1000001792
6/3012016
1/31/2016
417421
W latti Resource Management Inc.
Covelo
CA
A - General Engineering
1000001453
6/30/2016
6/30/2017
934597
Younger General Contractors, Inc.
Rancho Cordova
CA
JA - General Engineering
1000002166
6/30/2016
6/30/2016
648535
Class ASB - Asbestos Removal Certification
ASB - Asbestos Removal Certification
Bowen Engineering & Environmental
Fresno
CA
ASB - Asbestos Removal Certification
1000003520
6/30/2016
10/31/2016
656741
Diede Construction Inc.
Woodbridge
CA
ASB - Asbestos Removal Certification
1000002716
6/30/2016
12/31/2015
632667
Harborth Enterprise
Sebastopol
CA
ASB - Asbestos Removal Certification
10/31/2016
604826
S W Allen Construction, Inc.
Sacramento
CA
ASB - Asbestos Removal Certification
1000001030
6/30/2016
6/30/2016
646849
West Coast Environmental
Rancho Cordova
CA
ASB - Asbestos Removal Certification
1000002083
6/30/2016
2/29/2016
718733
Wright Contracting, Inc.
Santa Rosa
CA
ASB - Asbestos Removal Certification
1000001792
6/30/2016
1/31/2016
417421
Plant Hazardous Services Inc
El Sobrante
CA
ASB - Asbestos Removal Certification
1000006964
6/30/2016
8/31/2017
863366
Class B - General Building
B - General Building
A.E. Nelson Construction
Rohnert Park
CA
B - General Building
1000002111
6/30/2016
9/30/2016
364212
Adams Commercial General Contracting
Eureka
CA
B - General Building
1000000607
6/30/2016
2/29/2016
875823
Apperson Energy Management
Redwood Valley
CA
B - General Building
1000008772
6/30/2016
11/30/2016
431271
Argonaut Constructors
Santa Rosa
CA
B - General Building
1000002969
6/30/2016
12/31/2015
171432
Bay Cities Fire Protection
Santa Rosa
CA
B - General Building
1000001234
6/30/2016
1/31/2017
731222
Bay West Construction
Santa Rosa
CA
B - General Building
1000002058
6/30/2016
3/31/2016
508115
Beacom Construction Company
Fortuna
CA
B - General Building
1000010062
6/30/2016
11/30/2016
168923
Beacom Construction Company
Fortuna
CA
B - General Building
1000010062
6/30/2016
11/30/2016
168923
Bell Products, Inc.
Napa
CA
B - General Building
1000000656
6/30/2016
6/30/2016
171534
Blocka Construction, Inc.
Fremont
CA
B - General Building
1000000447
6/30/2016
10/31/2017
679326
Busch Construction & Electric
Redwood Valley
CA
B - General Building
1000016493
6/30/2016
5/31/2017
404336
C W S Construction Group, Inc.
Novato
CA
B - General Building
1000020287
6/30/2016
4/30/2017
811153
CAL Electro Inc.
Redding
CA
B - General Building
1000001664
6/30/20161
5/31/2016
390480
CAM Painting, Inc.
Bell Can on
CA
B - General Building
1000000989
6/30/2016
8/31/2017
710805
2016
City of Ukiah Qualified Contractors List
Company
City
State
Class
Public Works
Contractor (Pwc)
Registration
PWC
Registration
No.
Expiration
Date
State License
Expiration
State License
No.
Can's Construction Service, Inc.
Santa Rosa
CA
B - General Building
1000009155
6/30/2016
3/31/2016
556444
Coastside Concrete
Santa Rosa
CA
B - General Building
1/31/2016
908693
Codding Construction Co
Rohnert Park
CA
I B - General Building
9/30/2017
203301
Cupples & Sons Construction Inc.
Ho land
CA
B - General Building
1000014873
6/30/2016
4/30/2016
806992
Danco Builders Northwest
Arcata
CA
B - General Building
1000024665
6/30/2016
6/30/2017
899392
Deneau Company
Shin letown
CA
B - General Building
1000022586
6/3012016
6/30/2016
507902
Diede Construction Inc.
Woodbridge
CA
B - General Building
1000002716
6/30/2016
12/31/2015
632667
FD Thomas Inc
Central Point
OR
B - General Building
1000000093
6/30/2016
1/31/2017
610403
Ferranti Construction Inc.
Redwood Valley
CA
B - General Building
1000000386
6/30/2016
3/31/2017
385543
Fieldstone Construction Company
Santa Rosa
CA
I B - General Building
1000026664
6/30/2016
5/31/2017
983863
Fort Bragg Electric Inc.
Fort Bragg
CA
B - General Building
1000000561
6/30/2016
7/31/2016
391464
FRC, Inc.
Petaluma
CA
B - General Building
1000002179
6/30/2016
4/30/2016
715667
GCCI, Inc.
Santa Rosa
CA
B - General Building
1000003538
6/30/2016
11/30/2016
729437
Granite Construction Company
Ukiah
CA
B - General Building
1000000085
6/30/2016
5/31/2017
89
H.L. Weaver
Ukiah
CA
B - General Building
7/3112017
476225
Hilbers Inc.
Yuba City
CA
B - General Building
1000011638
6/30/2016
11/30/2016
547970
JB Jordan & Associates
Petaluma
CA
B - General Building
1000001320
6/30/2016
12/31/2016
955247
Kernen Construction
Blue Lake
CA
B - General Building
1000001810
6130/2016
1/31/2017
504091
L M Painting & Construction
Rowland Heights
CA
B - General Building
1000002475
6/30/2016
6/30/2016
628435
Menton Builders, Inc.
Ukiah
CA
B - General Building
1000008820
6/30/2016
8/31/2017
381334
Modern Building Inc.
Chico
CA
B - General Building
1000001833
6/30/2016
6/30/2016
285006
North Counties Drywall, Inc.
Sonoma
CA
B - General Building
1000005163
6/30/2016
10/31/2017
630523
Northern Industrial Electric
Redding
CA
B - General Building
1000008129
6/30/2016
1/31/2016
291649
Oak Grove Construction, Inc.
Petaluma
CA
B - General Building
1000000787
6/30/2016
6/30/2017
406464
Painting and Decor, Inc.
Trabuco Canyon
CA
B - General Building
1000002852
6/30/2016
6/30/2016
276640
Pierson Company
Eureka
CA
B - General Building
1000003134
6/30/2016
3/31/2016
265024
Plant Hazardous Services Inc
El Sobrante
CA
B - General Building
1000006964
6/30/2016
8/31/2017
863366
PTI, Inc.
McClellan
CA
B - General Building
1000001477
6/30/2016
4/30/2016
686658
R A O Construction Co. Inc.
Cutten
CA
B - General Building
1000001272
6/30/2016
2/29/2016
335066
R G Clark Construction Inc.
Cal ella
CA
B - General Building
1000008602
6/30/2016
10/31/2017
361222
S W Allen Construction, Inc.
Sacramento
CA
B - General Building
1000001030
6/30/2016
6/30/2016
646849
Sack Concrete Const
Ukiah
CA
B - General Building
8/31/2017
625555
Swithenbank Construction Inc.
Fort Bragg
CA
B - General Building
11/3012017
940219
TerraCon Constructors, Inc.
Healdsbur
CA
B - General Building
1000002920
6/30/2016
11/30/2017
562511
The Perry Company
Chico
CA
B - General Building
1/31/2016
744653
Ukiah Construction
Ukiah
CA
B - General Building
1000003484
6/30/2016
4/30/2016
373322
Ukiah Electric
Ukiah
CA
I B - General Building
1000003484
6/30/2016
4/30/2016
713241
Valley Paving
Redwood Valley
CA
B - General Building
1000008895
6/30/2016
7/31 /2017
674411
West Coast Drywall Tubbies Corporation)
Santa Rosa
CA
B - General Building
1000027219
6/30/2016
11/30/2017
756161
West Coast Environmental
Rancho Cordova
CA
B - General Building
1000002083
6/30/2016
2/29/2016
718733
Wright Contracting, Inc.
Santa Rosa
CA
B - General Building
1000001792
6/30/2016
1/31/2016
417421
Younger General Contractors, Inc.
Rancho Cordova
CA
B - General Building
1000002166
6/30/2016
6/30/2016
648535
Building Exchanges
Building Exchanges
Bay Area Builders Exchange
Concord
IBuilding Exchan es
Construction BidBoard, Inc.
San Diego
CA
IBuilding Exchanges
Humboldt Builders Exchange
Eureka
CA
I Building Exchanges
2016
City of Ukiah Qualified Contractors List
Company
City
State
Class
Public Works
Contractor (Pwc)
Registration
PWC
Registration
No.
Expiration
Date
State License
Expiration
State License
No.
Marin Builders Association
San Rafael
CA
Building Exchanges
McGraw -Hill Construction Dodge
Arlington
TX
Buildin Exchan es
North Coast Builders Exchange
Santa Rosa
CA
1 Building Exchanges
Placer County Contractors Assocation, Inc.
Roseville
CA
Building Exchanges
Sacramento Builders Exchange
Sacramento
CA
Building Exchanges
San Francisco Builders Exchange
San Francisco
CA
Building Exchanges
Shasta BuildersExchan a
Redding
CA
Building Exchanges
Solano -Na a Builders Exchange
Napa
CA
Building Exchanges
Valley Contractors Exchange
Chico
CA
Building Exchanges
Valley Utility Services
Sacramento
CA
I Building Exchanges
Class C -2 Insulation & Acoustical
C -02 Insulation & Acoustical
Appers on Energy Management
Redwood Valle
CA
C -02 Insulation & Acoustical
1000008772
6/30/2016
11/30/2016
431271
Diede Construction Inc.
Woodbridge
CA
C -02 Insulation & Acoustical
1000002716
6/30/2016
12/31/2015
632667
DW Acoustics, Inc.
Santa Rosa
CA
C -02 Insulation & Acoustical
1000000905
6/30/2016
9/30/2017
879037
DW Acoustics, Inc.
Santa Rosa
CA
C -02 Insulation & Acoustical
1000000905
6/30/2016
9/30/2017
879037
Granite Construction Company
Ukiah
CA
C -02 Insulation & Acoustical
1000000085
6/30/2016
5/31/2017
89
North Counties Drywall, Inc.
Sonoma
CA
C -02 Insulation & Acoustical
1000005163
6/30/2016
10/31/2017
630523
Plant Hazardous Services Inc
El Sobrante
CA
C -02 Insulation & Acoustical
1000006964
6/30/2016
8/31/2017
863366
Ukiah Construction
Ukiah
CA
C -02 Insulation & Acoustical
1000003484
6/30/2016
4/30/2016
373322
West Coast Environmental
Rancho Cordova
CA
C -02 Insulation & Acoustical
1000002083
6/30/2016
2/29/2016
718733
Class C -4 Boiler, Hot Water Heating & Steam Fitting
C -04 Boiler, Hot Water Heating & Steam Fitting
Bell Products, Inc.
Napa
CA
C -04 Boiler, Hot Water Heating & Steam Fitting
1000000656
6/30/2016
6/30/2016
171534
Roberts Mechanical & Electrical Inc.
Santa Rosa
CA
C -04 Boiler, Hot Water Heating & Steam Fitting
1000005106
6/30/2016
2/28/2017
556014
Class C -5 Carpentry
C -05 Carpentry
Pierson Company
Eureka
CA
C -05 Carpentry
1000003134
6/30/2016
3/31/2016
265024
Class C -6 Cabinet & Mill Work
C -06 Cabinet & Mill Work
Beacom Construction Company
Fortuna
CA
C -06 Cabinet & Mill Work
1000010062
6/30/2016
11/30/2016
168923
Beacom Construction Company
Fortuna
CA
C -06 Cabinet & Mill Work
1000010062
6/30/2016
11/30/2016
168923
Fremont Millwork Co.
Klamath Falls
OR
C -06 Cabinet & Mill Work
1000000246
6/30/2016
12/31/2016
249756
Class C -7 Low Voltage Communication & Wiring Systems
C -07 Low Voltage Communication & Wiring Systems
Alessandro Electric, Inc.
Sacramento
CA
C -07 Low Voltage Communication & Wiring Systems
1000003067
6/30/2016
8/31/2017
867775
Crusader Fence Company, Inc.
Vallejo
CA
C -07 Low Voltage Communication & Wiring Systems
1000000020
6/30/2016
8/31/2016
726527
Crusader Fence Company, Inc.
Vallejo
CA
C -07 Low Voltage Communication & Wiring Systems
1000000020
6/30/2016
8/31/2016
726527
Gaynor Teles stems, Inc.
Redding
CA
C -07 Low Voltage Communication & Wiring Systems
8/31/2017
339907
Pacific Power & Systems, Inc.
Fairfield
CA
C -07 Low Voltage Communication & Wiring Systems
1000000158
6/30/2016
10/31/2017
458315
PCD
Santa Rosa
CA
C -07 Low Voltage Communication & Wiring Systems
1000000341
6/30/2016
4/30/2016
527657
PTI, Inc.
McClellan
CA
C -07 Low Voltage Communication & Wiring Systems
1000001477
6/30/2016
4/30/2016
686658
Stewart Telecommunications
Eureka
CA
C -07 Low Voltage Communication & Wiring Systems
1000008328
6/30/2016
11/3/2015
941610
Walsh Electronics Systems Technology
Ca ucos
CA
C -07 Low Voltage Communication & Wiring Systems
10/31/2016
698080
Walsh Electronics Systems Technology
Ca ucos
ICA
C -07 Low Voltage Communication & Wiring Systems
10/31/2016
698080
Class C -8 Concrete
I
C -08 Concrete
A to Z Construction
Cal ells
ICA
I C -08 Concrete
3/31/2016
729177
Coastside Concrete
Santa Rosa
ICA
I C -08 Concrete
1/31/2016
908693
2016
City of Ukiah Qualified Contractors List
Company
City
State
Class
Public Works
Contractor (Pwc)
Registration
PWC
Registration
No.
Expiration
Date
State License
Expiration
State License
No.
Danco Builders Northwest
Arcata
CA
C -08 Concrete
1000024665
6/30/2016
6/30/2017
899392
Diede Construction Inc.
Woodbridge
CA
C -08 Concrete
1000002716
6/30/2016
12/31/2015
632667
Ferranti Construction Inc.
Redwood Valley
CA
I C -08 Concrete
1000000386
6/30/2016
3/31/2017
385543
Granite Construction Company
Ukiah
CA
C -08 Concrete
1000000085
6/30/2016
5/31/2017
89
Kernen Construction
Blue Lake
CA
C -08 Concrete
1000001810
6/30/2016
1/31/2017
504091
Modern Building Inc.
Chico
CA
C -08 Concrete
1000001833
6/30/2016
6/30/2016
285006
Pierson Company
Eureka
CA
C -08 Concrete
1000003134
6/30/2016
3/31/2016
265024
R A O Construction Co. Inc.
Cutten
CA
C -08 Concrete
1000001272
6/30/2016
2/29/2016
335066
R G Clark Construction Inc.
Cal ella
CA
C -08 Concrete
1000008602
6/30/2016
10/31/2017
361222
Sack Concrete Const
Ukiah
CA
C -08 Concrete
8/31/2017
625555
Class C -9 Drywall
C -09 Drywall
F C Bickert Company Inc
Red Bluff
CA
C -09 Drywall
1000004987
6/30/2016
1/31/2017
531785
North Counties Drywall, Inc.
Sonoma
CA
C -09 Drywall
1000005163
6/30/2016
10/31/2017
630523
Pacific Drywall
Redwood Valle
CA
C -09 Drywall
2/29/2016
911180
R G Clark Construction Inc.
Cal ella
CA
C -09 Drywall
1000008602
6/30/2016
10/31/2017
361222
West Coast Drywall Tubbies Corporation)
Santa Rosa
CA
C -09 Drywall
1000027219
6/30/2016
11/30/2017
756161
West Coast Environmental
Rancho Cordova
CA
C -09 Drywall
1000002083
6/30/2016
2129/2016
718733
Class C -10 General Electrical
C10 General Electrical
Alessandro Electric, Inc.
Sacramento
CA
C10 General Electrical
1000003067
6/30/2016
8/31/2017
867775
Bartley Pump, Inc.
Santa Rosa
CA
C10 General Electrical
1000005263
6/30/2016
4/30/2016
200068
Blocka Construction, Inc.
Fremont
CA
C10 General Electrical
1000000447
6/30/2016
10/31/2017
679326
Bowen Engineering & Environmental
Fresno
CA
C10 General Electrical
1000003520
6/30/2016
10/31/2016
656741
Busch Construction & Electric
Redwood Valley
CA
C10 General Electrical
1000016493
6/30/2016
5/31/2017
404336
CAL Electro Inc.
Redding
CA
C10 General Electrical
1000001664
6/30/2016
5/31/2016
390480
Fort Bragg Electric Inc.
Fort Bragg
ICA
C10 General Electrical
1000000561
6/30/2016
7/31/2016
391464
Granite Construction Company
Ukiah
CA
C10 General Electrical
1000000085
6/30/2016
5/31/2017
89
Mike Brown Electric Company
Cotati
CA
C10 General Electrical
1000000469
6/30/2016
4/30/2016
306767
National Conductor Z Contracting, Inc.
Brainerd
MN
C10 General Electrical
4/30/2017
794049
Northern Industrial Electric
Redding
CA
C10 General Electrical
1000008129
6/30/2016
1/31/2016
291649
On Time Services Co.
Santa Rosa
CA
C10 General Electrical
1000012183
6/30/2016
10/31/2016
978117
Pacific Power & Systems, Inc.
Fairfield
CA
C10 General Electrical
1000000158
6/30/2016
10/31/2017
458315
Par Electrical Contractors Inc
Vacaville
CA
ICIO General Electrical
1000007254
6/30/2016
4/30/2016
687343
PTI, Inc.
McClellan
CA
C10 General Electrical
1000001477
6/30/2016
4/30/2016
686658
R G Clark Construction Inc.
Cal ella
CA
C10 General Electrical
1000008602
6/30/2016
10/31/2017
361222
Roberts Mechanical & Electrical Inc.
Santa Rosa
CA
C10 General Electrical
1000005106
6/30/2016
2/28/2017
556014
Spencer Electric
Cutten
CA
C10 General Electrical
1000000028
6/30/2016
6/30/2016
917603
SPX Transformer Solutions
Pleasanton
CA
C10 General Electrical
1000012207
6/30/2016
5/31/2016
839522
Tennyson Electric Inc
Livermore
CA
C10 General Electrical
1000013487
6/30/2016
1/31/2016
717998
Ukiah Construction
Ukiah
CA
C10 General Electrical
1000003484
6/30/2016
4/30/2016
373322
Ukiah Electric
Ukiah
CA
C10 General Electrical
1000003484
6/30/2016
4/30/2016
713241
Walsh Electronics Systems Technology
Ca ucos
CA
C10 General Electrical
10/31/2016
698080
Walsh Electronics Systems Technology
Ca ucos
CA
C10 General Electrical
10/31/2016
698080
Class C -11 Elevator Installation
C11 Elevator Installation
Class C-12 Earthwork Paving
C12 Earthwork Paving
A to Z Construction
ICalpella
CA
C12 Earthwork & Paving
1000016579
6/30/2016
3/31/2016
729177
Cats 4U Inc
Healdsbur
CA
C12 Earthwork & Paving
1000005279
6/3012016
3/31/2017
465781
2016
City of Ukiah Qualified Contractors List
Company
City
State
Class
Public Works
Contractor (Pwc)
Registration
PWC
Registration
No.
Expiration
Date
State License
Expiration
State License
No.
Graham Contractors, Inc.
San Jose
CA
C12 Earthwork & Paving
1000006175
6/30/2016
9/30/2017
315789
Granite Construction Company
Ukiah
CA
C12 Earthwork & Paving
1000000085
6/30/2016
5/31/2017
89
Class C -13 Fencing
C13 Fencing
A to Z Construction
Cal ella
CA
C13 Fencing
1000016579
6/30/2016
3/31/2016
729177
Anchor Fence Company, Inc.
Daly City
CA
C13 Fencing
1000024310
6/30/2016
3/31/2016
719573
Jacobson Fence Company, Inc.
Santa Rosa
CA
C13 Fencing
1000024902
6/30/2016
8/31/2017
515709
The Perry Company
Chico
CA
C13 Fencing
1/31/2016
744653
Class C -15 Flooring & Floor Covering
C15 Flooring & Floor Covering
Conklin Bros of Santa Rosa, Inc.
Santa Rosa
CA
C15 Flooring & Floor Covering
1000002175
6/30/2016
7/31/2016
248359
Diede Construction Inc.
Woodbridge
CA
C15 Flooring & Floor Covering
1000002716
6/30/2016
12/31/2015
632667
JB Jordan & Associates
Petaluma
CA
C15 Flooring & Floor Covering
1000001320
6/30/2016
12/31/2016
955247
Norcal Floor Coverin
Colusa
CA
C15 Floorin & Floor Coverin
1000003771
6/30/2016
5/31/2016
364608
ass - ve rotectmg Contractor
ire ro ecting ontrao or
Bay Cities Fire Protection
Santa Rosa
CA
C16 Fire Protecting Contractor
1000001234
6/30/2016
1/31/2017
731222
Foothill Fire Protection, Inc.
Chico
CA
C16 Fire Protecting Contractor
1000008087
6/30/2016
8/31/2016
783132
Wi f Construction
Ukiah
CA
jC16 Fire Protecting Contractor
1000008057
6/30/2016
9/30/2017
629598
Class C -17 Glazing
C17 Glazing
Appers on Energy Management
Redwood Valley
CA
C17 Glazing
1000008772
6/3012016
11/30/2016
431271
Best Contracting Services Inc
Gardena
CA
C17 Glazing
1000000563
6/30/2016
5/31/2016
456263
Class C -20 Warm -Air Heating, Ventilating & Air - Conditioning
C20 Warm -Air Heating, Ventilating & Air - Conditioning
Bell Products, Inc.
Napa
CA
C20 Warm -Air Heating, Ventilating & Air-Conditioning
1000000656
6/30/2016
6/30/2016
171534
Best Contracting Services Inc
Gardena
CA
C20 Warm -Air Heating, Ventilating & Air-Conditioning
1000000563
6/30/2016
Blocka Construction, Inc.
Fremont
CA
C20 Warm -Air Heating, Ventilating & Air-Conditioning
1000000447
6/30/2016
10/31/2017
679326
Redwood Heating-Cooling
Ukiah
CA
C20 Warm -Air Heating, Ventilating & Air-Conditioning
1000011082
6/30/2016
12/31/2016
292494
RG Mechanical, Inc.
Cotati
CA
C20 Warm -Air Heating, Ventilating & Air-Conditioning
1000023033
6/30/2016
3/31 /2016
856063
Roberts Mechanical & Electrical Inc.
Santa Rosa
CA
C20 Warm -Air Heating, Ventilating & Air-Conditioning
1000005106
6/30/2016
2/28/2017
556014
Class C -21 Building Moving & Wrecking
C21 Building Moving & Wrecking
Ashlin Pacific Construction Inc
Petaluma
CA
C21 Building Moving & Wrecking
1000004017
6/30/2016
3/31/2016
634959
Bowen Engineering & Environmental
Fresno
CA
C21 Building Moving & Wrecking
1000003520
6/30/2016
10/31/2016
656741
Granite Construction Company
Ukiah
CA
IC21 Building Moving & Wrecking
1000000085
6/30/2016
5/31/2017
89
Kernen Construction
Blue Lake
CA
C21 Building Moving & Wrecking
1000001810
6/30/2016
1/31/2017
504091
Mendocino Construction Services, Inc.
Willits
CA
C21 Building Moving & Wrecking
1000010252
6/30/2016
7/31/2017
443396
Plant Hazardous Services Inc
El Sobrante
CA
C21 Building Moving & Wrecking
1000006964
6/30/2016
8/31/2017
863366
West Coast Environmental
Rancho Cordova
CA
C21 Building Moving &Wrecking
1000002083
6/30/2016
2/29/2016
718733
Bowen Engineering & Environmental
Fresno
CA
C22 - ASBESTOS ABATEMENT
1000003520
6/30/2016
10/31/2016
656741
Plant Hazardous Services Inc
El Sobrante
CA
C22 - ASBESTOS ABATEMENT
1000006964
6/30/2016
8/31/2017
863366
Class C -23 Ornamental Metals
C23 Ornamental Metals
Jacobson Fence Company, Inc.
Santa Rosa
CA
C23 Ornamental Metals
1000024902
6/30/2016
8/31/2017
515709
Class C -27 Landscaping
C27 Landscaping
Davey Tree Surgery Company
Livermore
CA
C27 Landscaping
1000002596
6/30/2016
5/31/2016
257957
Diede Construction Inc.
Woodbridge
CA
C27 Landscaping
1000002716
6/30/2016
12/31/2015
632667
Fieldstone Construction Company
Santa Rosa
CA
C27 Landscaping
1000026759;
1000026664
6/30/2016
5/31/2017
983863
Granite Construction Company
Ukiah
CA
C27 Landscaping
1000000085
6/30/2016
5/31/20171
89
Johnson's Custom Landscaping
Ukiah
CA
C27 Landscaping
1000011617
6/30/2016
3/31/2017
748725
2016
City of Ukiah Qualified Contractors List
Company
City
State
Class
Public Works
Contractor (Pwc)
Registration
PWC
Registration
No.
Expiration
Date
State License
Expiration
State License
No.
Neary Landscape
Cotati
CA
C27 Landscaping
1000002998
6/30/2016
10/31/2016
814207
The Perry Company
Chico
CA
C27 Landscaping
1/31/2016
744653
Green Vista Landscape
Rocklin
CA
1C27 Landscaping
1000007433
6/30/2016
5/31/2016
878017
Johnson's Custom Landscaping
Ukiah
CA
C -27 Landscaping
1000011617
6/30/2016
4/30/2016
748725
San iacomo Landscape
Ukiah
CA
C -27 Landscaping
1/31/2017
367676
Class C -28 Lock & Security Equipment
C28 Lock & Security Equipment
Class C -29 Masonry
C29 Masonry
Granite Construction Company
Ukiah
CA
C29 Masonry
1000000085
6/30/2016
5/31/2017
89
Class C -31 Construction Zone Traffic Control
C31 Construction Zone Traffic Control
Granite Construction Company
Ukiah
CA
I C31 Construction Zone Traffic Control
1000000085
6/30/2016
5/31/2017
89
Wi f Construction
Ukiah
CA
C31 Construction Zone Traffic Control
1000008057
6/30/2016
9/30/2017
629598
Class C -32 Parking & Highway Improvement
C32 Parking & Highway Improvement
American Asphalt
Hayward
CA
C32 Parking & Highway Improvement
1000002117
6/30/2016
5/31/2017
439591
Argonaut Constructors
Santa Rosa
CA
C32 Parking & Highway Improvement
1000002969
6/30/2016
12/31/2015
171432
Class C -33 Painting & Decorating
C33 Painting & Decorating
Beacom Construction Company
Fortuna
CA
C33 Painting & Decorating
1000010062
6/30/2016
11/30/2016
168923
Beacom Construction Company
Fortuna
CA
C33 Painting & Decorating
1000010062
6/30/2016
11/30/2016
168923
CAM Painting, Inc.
Bell Canyon
CA
C33 Painting & Decorating
1000000989
6/30/2016
8/31/2017
710805
Dunn Right Painting Inc.
Ukiah
CA
C33 Painting & Decorating
1000008654
6/30/2016
9/30/2017
691040
FD Thomas Inc.
Central Point
OR
C33 Painting & Decorating
1000000093
6/30/2016
1/31/2017
610403
H.L. Weaver
Ukiah
CA
C33 Painting & Decorating
7/31/2017
476225
L M Painting & Construction
Rowland Heights
CA
C33 Painting & Decorating
1000002475
6/30/2016
6/30/2016
628435
Painting and Decor, Inc.
Trabuco Canyon
1 CA
C33 Painting & Decorating
1000002852
6/30/2016
6/30/2016
276640
Tony Painting
Garden Grove
CA
1C33 Painting & Decorating
1000001496
6/30/2016
9/30/2017
320164
Vera's Painting
Woodland Hills
CA
C33 Painting & Decorating
1000002171
6/30/2016
9/30/2016
977056
Class C -34 Pipline
C34 Pipline
Class C -35 Lathing and Plastering
C35 Lathing and Plastering
F C Bickert Company Inc
Red Bluff
CA
C35 Lathing and Plastering
1000004987
6/30/2016
1/31/2017
531785
Granite Construction Company
Ukiah
CA
C35 Lathing and Plastering
1000000085
6/30/2016
5/31/2017
89
North Counties Dr all, Inc.
Sonoma
CA
C35 Lathin and Plastering
1000005163
6/30/2016
10/31/2017
630523
Mass - um mg
um ing
A.E. Nelson Construction
Rohnert Park
CA
C36 Plumbing
1000002111
6/30/2016
9/30/2016
364212
Bell Products, Inc.
Napa
CA
C36 Plumbing
1000000656
6/30/2016
6/30/2016
171534
Fort Bragg Electric Inc.
Fort Bragg
CA
C36 Plumbing
1000000561
6/30/2016
7/31/2016
391464
Granite Construction Company
Ukiah
CA
C36 Plumbing
1000000085
6/30/2016
5/31/2017
89
Mr. Rooter Plumbing of Mendocino & Lake Counties
Redwood Valley
CA
C36 Plumbing
1000009019
6/30/2016
5/31/2017
932392
R G Clark Construction Inc.
Cal ella
CA
C36 Plumbing
1000008602
6/30/2016
10/31/2017
361222
Roberts Mechanical & Electrical Inc.
Santa Rosa
CA
C36 Plumbing
1000005106
6/30/2016
2/28/2017
556014
Class C -38 Refrigeration
C38 Refrigeration
Class C -39 Roofing
C39 Roofing
B. A. S. Roofing
Ukiah
CA
C39 Roofing
1/31/2017
927007
Best Contracting Services Inc
Gardena
CA
C39 Roofing
1000000563
6/30/2016
Diede Construction Inc.
Woodbridge
CA
C39 Roofing
1000002716
6/30/2016
12/31/2015
632667
FD Thomas Inc.
Central Point
OR
C39 Roofing
1000000093
6/30/2016
1/31/20171
610403
Foam Experts Roofing, Inc.
Mesa
AZ
C39 Roofing
1000001953
6/30/2016
11/30/2016
501167
2016
City of Ukiah Qualified Contractors List
Company
City
State
Class
Public Works
Contractor (Pwc)
Registration
PWC
Registration
No.
Expiration
Date
State License
Expiration
State License
No.
Granite Construction Company
Ukiah
CA
C39 Roofing
1000000085
6/3012016
5/3112017
89
Henris Roofing Company
Petaluma
CA
C39 Roofing
1000006448
6/30/2016
8/31/2017
220964
Lucerne Roofing & Supply Inc
Lakeport
CA
1C39 Roofing
1000015501
6/30/2016
4/30/2016
388686
S W Allen Construction, Inc.
Sacramento
CA
C39 Roofing
1000001030
6/30/2016
6/30/2016
646849
The Perry Company
Chico
CA
C39 Roofing
1/31/2016
744653
Class C -42 Sanitation Systems
C42 Sanitation Systems
Deneau Company
Shin letown
CA
C42 Sanitation Systems
1000022586
6/30/2016
6/30/2016
507902
Granite Construction Company
Ukiah
CA
C42 Sanitation Systems
1000000085
6/30/2016
5/31/2017
89
Class C -43 Sheet Metal
C43 Sheet Metal
Bell Products, Inc.
Napa
CA
C43 Sheet Metal
1000000656
6/30/2016
6/30/2016
171534
Best Contracting Services Inc
Gardena
CA
C43 Sheet Metal
1000000563
6/30/2016
Redwood Heating-Cooling
Ukiah
CA
I C43 Sheet Metal
1000011082
6/30/2016
12/31/2016
292494
RG Mechanical, Inc.
Cotati
CA
C43 Sheet Metal
1000023033
6/30/2016
3/31/2016
856063
Class C -45 Electrical Signs
C45 Electrical Signs
Granite Construction Company
Ukiah
CA
C45 Electrical Signs
1000000085
6/30/2016
5/31/2017
89
Class C -46 Solar
C46 Solar
Class C -50 Steel Reinforcing
C50 Steel Reinforcing
Bowen Engineering & Environmental
Fresno
CA
C50 Steel Reinforcing
1000003520
6/30/2016
10/31/2016
656741
Granite Construction Company
Ukiah
CA
I C50 Steel Reinforcing
1000000085
6/30/2016
5/31/2017
89
Class C -51 Structural Steel Contractor
C51 Structural Steel Contractor
Granite Construction Company
Ukiah
CA
C51 Structural Steel Contractor
1000000085
6/30/2016
5/31/2017
89
Kernen Construction
Blue Lake
CA
C51 Structural Steel Contractor
1000001810
6/30/2016
1/31/2017
504091
Class C -53 Swimming Pool
C53 Swimming Pool
Class C -54 Ceramic & Mosaic Tile
C54 Ceramic & Mosaic Tile
Norcal Floor Covering
Colusa
CA
C54 Ceramic & Mosaic Tile
1000003771
6/30/2016
5/31/2016
364608
Class C -55 Water Conditioning
C55 Water Conditioning
Class C -57 Water Well Drilling
C57 Water Well Drilling
Bartley Pump, Inc.
Santa Rosa
CA
C57 Water Well Drilling
1000005263
6/30/2016
4/30/2016
200068
Commercial Pump & Mechanical
Chico
CA
C57 Water Well Drilling
1000000565
6/30/2016
3/31/2017
921066
Drill Tech Drilling & Shoring, Inc.
Antioch
CA
C57 Water Well Drilling
1000004866
6/30/2016
1/31/2016
745354
Granite Construction Company
Ukiah
CA
C57 Water Well Drilling
1000000085
6/30/2016
5/31/2017
89
LACO Associates
Ukiah
CA
C57 Water Well Drilling
1/31/2016
870503
Spencer Electric
Cutten
CA
C -61 / D06 - CONCRETE RELATED SERVICES
1000000028
6/3012016
6/30/2016
917603
Commercial Pump & Mechanical
Chico
CA
C61 / D21 Machinery & Pumps
1000000565
6/30/2016
3/31/2017
921066
FD Thomas Inc.
Central Point
OR
C61 / D21 Machinery& Pumps
1000000093
6/30/2016
1/31/2017
610403
Munson Pump Services
Anderson
CA
C61 / D21 Machinery& Pumps
1000013192
6/30/2016
2/28/2017
855677
Tony Painting
Garden Grove
CA
C61 / D21 Machinery & Pumps
1000001496
6/30/2016
9130/2017
320164
New World Manufacturing Inc.
Cloverdale
CA
C61 / D21 Machinery & Pumps
1000001760
6/3012016
5/31/2017
618911
Class D -06 Concrete Related Services
D -06 Concrete Related Services
Class D -09 Drilling, Blasting and Oil Field Work
D -09 Drilling, Blasting and Oil Field Work
Par Electrical Contractors Inc
acavi e
n ing, Blasting and Oil-F—ieTd-Work
Class D -10 Elevated Floors
D10 Elevated Floors
Class D -12 Synthetic Products
D12 Synthetic Products
2016
City of Ukiah Qualified Contractors List
Company
City
State
Class
Public Works
Contractor (Pwc)
Registration
PWC
Registration
No.
Expiration
Date
State License
Expiration
State License
No.
Flex round Surfaces Inc.
Roseville
CA
D12 Synthetic Products
1000021294
6/30/2016
5/31/2017
1003439
Class D -21 Machinery & Pumps
I D21 Machinery & Pumps
Bartley Pump, Inc.
Santa Rosa
CA
I D21 Machinery& Pumps
1000005263
6/30/2016
4/30/2016
200068
Class D -23 Medical Gas Systems
ID23 Medical Gas Systems
Class D -24 Metal Products
ID24 Metal Products
Class D -28 Doors, Gates & Activating Devices
D28 Doors, Gates & Activating Devices
Diede Construction Inc.
Woodbridge
CA
D28 Doors, Gates & Activating Devices
1000002716
6/30/2016
12/31/2015
632667
Drill Tech Drilling & Shoring, Inc.
Antioch
CA
D30
1000004866
6/30/2016
1/31/2016
745354
Class D -31 Pole Installation & Maintenance
D31 Pole Installation & Maintenance
Davey Tree Surgery Company
Livermore
CA
D31 Pole Installation & Maintenance
1000002596
6/30/2016
5/31/2016
257957
Class D -34 Prefabricated Equipment
D34 Prefabricated Equipment
Class D -35 Pool and Spa Maintenance
I D35 Pool and Spa Maintenance
Class D-38 Sand Water Blasting
D38 Sand Water Blasting
Tony Painting
Garden Grove
CA
D38 Sand & Water Blasting
1000001496
6/30/2016
9/30/2017
320164
Class D -39 Scaffolding
D39 Scaffolding
Class D -40 Srvc Stn Equip & Maint
D40 Srvc Stn Equip & Maint
Class D -41 Siding and Decking
D41 Siding and Decking
Class D -42 Sign Installation
jD42 Sign Installation
Class D -49 Tree Service
D49 Tree Service
Davey Tree Surgery Company
Livermore
CA
D49 Tree Service
1000002596
6/30/2016
5/31/2016
257957
Green Right O'Way Constructors Inc.
Willits
CA
D49 Tree Service
10/31/2017
741568
Image Tree Service, Inc.
Windsor
CA
D49 Tree Service
1000025029
6/30/2016
7/31/2017
719689
Northcoast Tree Care
Willits
CA
D49 Tree Service
11/30/2016
698593
Conklin Bros of Santa Rosa, Inc.
Santa Rosa
CA
D52 Window Covering
1000002175
6/30/2016
7/31/2016
248359
Class D -64 Non Specialized
I D64 Non Specialized
HAZ Hazardous Substance Removal Certification
HAZ Hazardous Substance Removal Certification
Argonaut Constructors
Santa Rosa
CA
HAZ Hazardous Substance Removal Certification
1000002969
6/30/2016
12/31/2015
171432
Beacom Construction Company
Fortuna
CA
HAZ Hazardous Substance Removal Certification
1000010062
6/30/2016
11/30/2016
168923
Beacom Construction Company
Fortuna
CA
HAZ Hazardous Substance Removal Certification
1000010062
6/30/2016
11/30/2016
168923
Bowen Engineering & Environmental
Fresno
CA
HAZ Hazardous Substance Removal Certification
1000003520
6/30/2016
10/31/2016
656741
Cats 4U Inc
Healdsburg
CA
HAZ Hazardous Substance Removal Certification
1000005279
6/30/2016
3/31/2017
465781
Diede Construction Inc.
Woodbridge
CA
HAZ Hazardous Substance Removal Certification
1000002716
6/30/2016
12/31/2015
632667
Drill Tech Drilling & Shoring, Inc.
Antioch
CA
HAZ Hazardous Substance Removal Certification
1000004866
6/30/2016
1/31/2016
745354
Fieldstone Construction Company
Santa Rosa
CA
HAZ Hazardous Substance Removal Certification
1000026759;
1000026664
6/30/2016
5/31/2017
983863
Fort Bragg Electric Inc.
Fort Bragg
CA
HAZ Hazardous Substance Removal Certification
1000000561
6/30/2016
7/31/2016
391464
Green Right O'Way Constructors Inc.
Willits
CA
HAZ Hazardous Substance Removal Certification
1
1 10/31/20171
741568
Kernen Construction
Blue Lake
CA
HAZ Hazardous Substance Removal Certification
1000001810
6/30/2016
1/31/20171
504091
Plant Hazardous Services Inc
I El Sobrante
ICA
HAZ Hazardous Substance Removal Certification
1000006964
6/30/2016
8/31/20171
863366
Siri Grading & Paving Inc
I Santa Rosa
ICA
I HAZ Hazardous Substance Removal Certification
1 1000001441
6/30/2016
1/31/2018
325681
Attachment 2
PUBLIC NOTICE
DATE: November 3, 2015
FOR RELEASE: Immediately
SUBJECT: Application for Qualified Contractor's List
CONTACT: Ashley Cocco, Deputy City Clerk
(707) 463 -5720
All Licensed Contractors who wish to be included on the City of Ukiah's list of
qualified bidders for the year 2016, should submit the name and address to
which Notice of Bids or Proposals should be mailed, a phone number at which
the contractor may be reached, the type of work in which the contractor is
interested and for which the contractor is currently licensed (e.g. earthwork,
pipelines, electrical, painting, general building, etc.) together with the class of
contractor's license or licenses held, and the contractor's license number(s)
(NOTE — Insurance forms are not necessary at this time.)
A Qualified Contractor's List application form and insurance requirements may be
obtained from the City Clerk or downloaded from the City of Ukiah's website:
www.cityofukiah.com.
Completed forms should be submitted to:
City of Ukiah
ATTN: Ashley Cocco, Deputy City Clerk
300 Seminary Avenue, Ukiah, CA 95482
OR:
Fax to: (707) 463 -6204
OR
Email: acocco @cityofukiah.com
City of Ukiah
APPLICATION FOR QUALIFIED CONTRACTOR'S LIST
PER PUBLIC CONTRACTS CODE § 22032
Full Name
Date
Address
Phone Number
( )
Fax Number
( )
Email
@
Name of Business
Address
if different from above
Phone Number
( )
Fax Number
( )
Email
@
State of California Contractor's
License Number
Expiration Date
Classifications
Insurance Provider
(age t
The City of Ukiah requires that contractor(s) shall procure and maintain for the duration of any
contract with the City of Ukiah insurance against claims for injuries to persons or damages to property
which may arise from or in connection with the performance of the work required.
Insurance forms and specific requirements are attached for your reference; please check with your
agent to ensure your policy meets our requirements. These documents are not required until the
contract is approved.
Mail, Fax, or Email completed form to: CITY OF UKIAH
Attn: City Clerk
300 Seminary Avenue
Ukiah, CA 95482
FAX: 707 - 463 -6204
acocco @cityofukiah.com
1 ',
Cit ;Ajah
INSURANCE REQUIREMENTS FOR CONTRACTORS (with Construction Risks)
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to
persons or damages to property which may arise from or in connection with the performance of the work
hereunder by the Contractor, his agents, representatives, employees or subcontractors.
I. Minimum Scope of Insurance
Coverage shall be at least as broad as:
A. Insurance Services Office Commercial General Liability coverage (Form No. CG 20 10 10 01 and
Commercial General Liability — Completed Operations Form No. CG 20 37 10 01).
B. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code 1
(any auto).
C. Workers' Compensation insurance as required by the State of California and Employer's Liability
Insurance.
D. Course of Construction insurance covering for "all risks" of loss.
H. Minimum Limits of Insurance
Contractor shall maintain limits no less than:
A. General Liability: $1,000,000* per occurrence for bodily injury, personal injury and property damage
including operations, products and completed operations. If Commercial General Liability
Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall
apply separately to this project/location or the general aggregate limit shall be twice the required
occurrence limit. Insurance must be written on an occurrence basis.
B. Automobile Liability: $1,000,000* per accident for bodily injury and property damage. Insurance
must be written on an occurrence basis.
C. Employer's Liability: $1,000,000 per accident for bodily injury or disease.
D. Course of Construction: Completed value of the project with no co- insurance penalty provisions.
*Dependent upon project scope, a higher or additional coverage may be required.
III. Deductibles and Self- Insured Retentions
Any deductibles or self - insured retentions must be declared to and approved by the City. The City may
require the insurer to reduce or eliminate such deductibles or self- insured retentions with respect to the City,
its officers, officials, employees and volunteers; or the Contractor to provide a financial guarantee
satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and
defense expenses; or to approve the deductible without a guarantee.
IV. REQUIRED Insurance Provisions
Proof of general liability and automobile liability policies are to contain, or be endorsed to
contain, the following provisions:
A. The City, its officers, officials, employees, and volunteers are to be covered as ADDITIONAL
INSURED with respect to liability arising out of automobiles owned, leased, hired or borrowed by or
on behalf of the contractor; and with respect to liability arising out of work or operations performed
by or on behalf of the Contractor including materials, parts or equipment, furnished in connection
with such work or operations. General liability coverage can be provided in the form of an
endorsement to the Contractor's insurance, or as a separate owner's policy.
Page 1 of 2
B. The workers' compensation policy is to be endorsed with a waiver of subrogation. The
insurance company, in its endorsement, agrees to waive all rights of subrogation against the
City, its officers, officials, employees and volunteers for losses paid under the terms of this policy
which arises from the work performed by the named insured for the City. NOTE: You cannot be
added as an additional insured on as workers' compensation policy.
C. For any claims related to this project, the Contractor's insurance coverage shall be primary
insurance with respect to the City, its officers, officials, employees, and volunteers. Any
insurance or self - insurance maintained by the City, its officers, officials, employees, or volunteers
shall be in excess of the Contractor's insurance and shall not contribute with it.
D. Each insurance policy required by this clause shall be endorsed to state that coverage shall not
be canceled by either party, except after thirty (30) days' prior written notice by certified mail,
return receipt requested, has been given to the City.
E. Note: (This protects the Contractor) — Coverage shall not extend to any indemnity coverage
for the active negligence of the additional insured in any case where an agreement to indemnify
the additional insured would be invalid under Subdivision (b) of Section 2782 of Civil Code.
F. Course of construction policies shall contain the following provisions:
1) The City shall be named as loss payee.
2) The insurer shall waive all rights of subrogation against the City.
VI. RATING _= Acceptability of Insurers
Insurance is to be placed with admitted California insurers with a current A.M. Best's rating of no less than
A- for financial strength, AA for long -term credit rating and AMB -1 for short-term credit rating.
VII. Verification of Coverage
Contractor shall furnish the City with original certificates and amendatory endorsements affecting coverage
required by this clause. The endorsements should be on forms provided by the City. If endorsements
are on forms other than the City's forms, those endorsements must provide coverage that is equivalent to or
better than the forms requested by the City. All certificates and endorsements are to be received and
approved by the City before work commences. The City reserves the right to require complete, certified
copies of all required insurance policies, including endorsements affecting the coverage required by these
specifications at any time.
VIII. Subcontractors
Contractor shall include all subcontractors as insured under its policies or shall furnish separate certificates
and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the
requirements stated herein.
If you have questions regarding our insurance requirements contact: Risk Manager
707) 463.6287 FAX (707) 463 -6204
Revised: 10/30/15
Page 2 of 2
Attachment 3
UKIAH CITY CODE 41541 -1542
§1541 MAINTENANCE OF CONTRACTORS' LIST
In November of each year, the City Clerk shall cause a written notice to be mailed to all construction trade
journals designated in Public Contracts Code Section 22036, inviting all licensed contractors to submit the
name of their firm to the City for inclusion on the City's list of qualified bidders for the following calendar year.
The notice shall require that the contractor provide the name and address to which a Notice to Contractors or
Proposal should be mailed a phone number at which the contractor may be reached, the type of work in which
the contractor is interested and for which the contractor is currently licensed (i.e., electrical, painting, general
building, etc.) together with the class of contractor's license or licenses held and the contractor's license
number(s). (Ord. 892, §2, adopted 1989)
§a1542.REVISION OF CONTRACTORS' LIST
. . . . . . . .. . . . . . . .......................
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
On January 1 of each year the City Council may create a new Contractors' List by adding any contractor's
name they so desire to the existing Contractors' List. At a minimum, the Contractors' List must include all
contractors who have properly provided the City with the information required under Section 1541, during the
calendar year in which the list is valid. The City Clerk shall also include on the Contractors' List the names of all
contractors who have submitted a valid bid to the City during the preceding calendar year. A contractor may
have his /her firm added to the City's Contractors' List at any time by providing the information required under
Section 1541, to the City Clerk and by making a request in writing to the Clerk that the contractor's firm be
added to the list. (Ord. 892, §2, adopted 1989)
California Uniform Construction
Cost Accounting Commission
June 2015
Edition
CHAPTER 1 INFORMATION FOR ADOPTION AND IMPLEMENTATION OF THE ACT
Procedure for Establishment and Maintenance of List of Registered Contractors
1.04 Procedure for Establishment and Maintenance of List of Registered Contractors Per Section
22034 of the Public Contract Code
Section 22034 of the Public Contract Code specifies the requirements for mailing notices to contractors for work
to be bid under the Act. As specified therein, an agency shall provide notices either by:
a) mailing notices to all construction trade journals specified in Section 22036
b) mailing notices to all contractors on the list established by the agency for the work being paid
or both (a) and (b)
In the event an agency elects to provide notice by mailing notices to all contractors on the list established by the
agency for the work being bid, the agency shall utilize the following procedure to establish and maintain the list of
registered contractors outlined in Section 22034 (a).
1. During November each year, each Public Agency which has elected to become subject to the Uniform
Public Construction Cost Accounting Act and intends to utilize the notice provisions outlined in section
22034 (a) shall establish a new or update its existing list of registered contractors by mailing a written notice
to all construction trade journals designated for that Agency under Section 22036, inviting all licensed
contractors to submit the name of their firm to the Agency for inclusion on the Agency's list of qualified
bidders for the following calendar year.
2. The notice shall require that the contractor provide the name and address to which a Notice to Contractors
or Proposal should be mailed, a phone number at which the contractor may be reached, the type of work
in which the contractor is interested and currently licensed to do (earthwork, pipelines, electrical, painting,
general building, etc.) together with the class of contractor's license(s) held and contractor license
numbers(s).
3. The Public Agency may create a new contractors list starting January 1 of each year. The Agency may
include any contractor names it desires on the list, but the list must include, at a minimum, all contractors
who have properly provided the Agency with the information required under #2 above, either during the
calendar year in which the list is valid or during November or December of the previous year.
The Commission recommends that the Agency automatically include the names of all contractors who
submitted one or more valid bids to the Agency during the preceding calendar year.
4. A contractor may have their firm added to an Agency's contractors list at anytime by providing the required
information.
PAGE 16 COST ACCOUNTING POLICIES AND PROCEDURES MANUAL
CHAPTER 1 INFORMATION FOR ADOPTION AND IMPLEMENTATION OF THE ACT
1.05 County -by- County List of Construction Trade Journals
County-by -County List of Construction Trade Journals which shall receive written notice of all Informal and Formal
Construction Contracts being bid for work per section 22036 of the Public Contract Code
Per Public Contract Code section 22037, notices inviting formal bids must be published at least 14 calendar days
before the date of opening the bids in a newspaper of general circulation, printed and published in the jurisdiction
of the public agency. In addition, the Commission has determined that all public agencies that adopt and contract
under the Uniform Public Construction Cost Accounting Act shall be required to mail, e-mail, or fax, a notice to the
following specified construction trade publications, of all formal construction contracts being bid and all invitations
to join an agency's qualified bidders list (i.e. the informal bidding list) within the specified county (as provided in
sections 22034 and 22037 of the Public Contract Code). The numbers following the name of each county refer to
the corresponding numbered publications on the List of Construction Trade Journals beginning on page 9.
Users will note that the notification of the trade journals listed in Column B for their county is required. Additionally,
the user will have to notify at least two (2) of the trade journals listed in Column C, unless there is only one listed,
in which case notification of that trade journal is sufficient. The list of construction trade journals beginning on page
9 is more extensive. The Commission urges each public agency to select additional publications from its
geographical area and include them on its list of publications to be notified. Sample information to be included in
the mailed notice to trade journals is listed on page 8.
Note: Users are not required to mail a notice to a trade journal if the trade journal listed under their county is now
charging for its services, or is out of business. Instead, the Commission requests that users find some other method
of notifying potential contractors of published jobs and how to be added to their informal bidding lists (e.g. Internet
- County's web page).
COUNTY NAME
TRADE JOURNALS
NOTIFY TWO OF THE TRADE JOURNALS
REQUIRED TO BE
LISTED BELOW
NOTIFIED
ALAMEDA
2,3
8, 11, 14, 15, 16, 17, 18, 19
ALPINE
2,3
11
AMADOR
2,3
11, 13, 20
BUTTE
2,3
5, 6, 11, 12
CALAVERAS
2,3
11, 19, 20, 23
COLUSA
2,3
5, 6, 11
CONTRA COSTA
2,3
8, 11, 15, 16, 17, 19
DEL NORTE
2,3
4, 5, 11
ELDORADO
2,3
10, 11, 12, 13, 16
FRESNO
2,3
11, 19, 21, 23, 24, 25
GLENN
2,3
5, 6, 11, 12
HUMBOLDT
2,3
4, 5, 11
IMPERIAL
2,3
29,31
INYO
2,3
25
KERN
2,3
21, 23, 24, 25, 26, 31
KINGS
2,3
21, 23, 24, 25
LAKE
2,3
4, 5, 7, 8, 11, 16
LASSEN
2,3
5, 11, 12
LOS ANGELES
2,3
8, 29, 31, 36
MADERA
2,3
11, 19, 21, 23
MARIN
2, 3
7, 8,
MARIPOSA
2, 3
11, 21, 23
MENDOCINO
2,3
4, 7, 8, 11, 16
MERCED
2,3
11, 19, 20, 21, 23
COST ACCOUNTING POLICIES AND PROCEDURES MANUAL PAGE 17
CHAPTER 1 INFORMATION FOR ADOPTION AND IMPLEMENTATION OF THE ACT
COUNTY NAME
TRADE JOURNALS
NOTIFY TWO OF THE TRADE JOURNALS
REQUIRED TO BE
LISTED BELOW
NOTIFIED
MODOC
2,3
5,11
MONO
2,3
11
MONTEREY
2,3
11, 18, 22, 26
NAPA
2,3
7, 8, 9, 11, 16
NEVADA
2,3
10, 11, 12, 13
ORANGE
2,3
29, 31, 35
PLACER
2,3
10, 11, 12, 13, 16
PLUMAS
2,3
5, 6, 11, 12
RIVERSIDE
2,3
29, 31, 35
SACRAMENTO
2,3
5, 8, 10, 11, 12, 13, 16, 19
SAN BENITO
2,3
11,22
SAN BERNARDINO
2,3
29, 31, 35
SAN DIEGO
2,3
29, 31, 35
SAN FRANCISCO
2,3
8, 11, 14, 15, 16, 17, 18
SAN JOAQUIN
2,3
8, 11, 19, 20, 21, 23
SAN LUIS OBISPO
2,3
22, 25, 26, 27, 31, 36, 37
SAN MATEO
2,3
8, 14, 15, 17, 18
SANTA BARBARA
2,3
26, 27, 28, 31, 36, 37
SANTA CLARA
2,3
8, 11, 14, 15, 16, 17, 18
SANTA CRUZ
2,3
18,22
SHASTA
2,3
4, 5, 11
SIERRA
2,3
11,12
SISKIYOU
2,3
5,11
SOLANO
2,3
8, 9, 10, 11, 16, 19
SONOMA
2,3
7, 8, 11, 16
STANISLAUS
2,3
11, 19, 20, 21, 23
SUTTER
2,3
6, 10, 11, 12
TEHAMA
2,3
5, 11, 12
TRINITY
2,3
4, 5, 11
TULARE
2,3
23, 24, 25
TUOLUMNE
2,3
11, 20, 23
VENTURA
2,3
27, 31, 36, 37
YOLO
2,3
8, 10, 11, 13
YUBA
2,3
6, 10, 11, 12
1.06 Sample Information for Mailed Notice
Following are the types of information that could be included in the mailed notice to the construction trade
journals. This list should be used only as a guide.
Project title and contract # (if any)
Cost range
Location of site
Who is taking bids /date and time due
Owner's address and phone number
Architect's address and phone number
Brief description of work to be done
Where plans may be obtained /Deposit required/Whether or not refundable
Percentage of bid bond /Percentage of performance bond /Percentage of payment bond
PAGE 1 8 COST ACCOUNTING POLICIES AND PROCEDURES MANUAL
CHAPTER 1 INFORMATION FOR ADOPTION AND IMPLEMENTATION OF THE ACT
1.07 List of Construction Trade Journals
The following organizations have indicated to the Commission that they:
a) Publish a newsletter or trade journal, on a weekly or more frequent basis, that contains a section listing
projects being bid; or provide a telephone notice service to their members.
b) Do not charge for publishing or otherwise disseminating a Notice to Contractors.
These organizations have indicated to the Commission that they serve subscribers or members in the counties
listed to the right of each organization.
Organizations that meet criteria (a) and (b) above may be added to the list, or changes or corrections can be
made to the list by contacting:
Office of the State Controller
Division of Accounting and Reporting
Local Government Policy Section
P. O. Box 942850
Sacramento, CA 94250
AREAS OF MEMBERS OR SUBSCRIBERS
ORGANIZATION BY COUNTY
CMD (Construction Market Data) California
Document Processing Center
30 Technology Parkway South, Suite 500
Norcross, GA 30092 -2912
Phone: 800 -424 -3996
e -mail: door rocessing0cmdgroup.com
2 Construction Bidboard (eBidboard) California
Attn: James Moriarty -CEO
11622 El Camino Real
San Diego, CA 92130
Phone: 800 -479 -5314
Fax: 619- 688 -0585
e -mail: p Ian room(Mebid board. com
3 McGraw -Hill Construction Dodge California
148 Princeton Hightstown Rd, N -1
Hightstown, NJ 08520
Phone: 609 -426 -7403
Fax: 888 - 359 -5520
Jason. szafranski(a)-m hfi.com
www.construction.com
COST ACCOUNTING POLICIES AND PROCEDURES MANUAL PAGE 1 9
CHAPTER 1 INFORMATION FOR ADOPTION AND IMPLEMENTATION OF THE ACT
AREAS OF MEMBERS OR SUBSCRIBERS
ORGANIZATION BY COUNTY
4 Humboldt Builders' Exchange, Inc. Del Norte, Humboldt, Lake, Mendocino,
624 C Street Shasta, and Trinity
Eureka, CA 95501 -0341
Phone: 707 -442 -3708
Fax: 707 - 442 -6051
e -mail: hbe- info(�,humbxxom
www.humbx.com
5 Shasta Builders' Exchange Butte, Colusa, Del Norte, Glenn, Humboldt,
2990 Innsbrook Drive Lake, Lassen, Modoc, Plumas, Sacramento,
Redding, CA 96003 -9303 Shasta, Siskiyou, Tehama, and Trinity
Phone: 530- 221 -5556
Fax: 530 - 221 -2140
e -mail: info(a)shastabe.com
www.shastabe.com
6 Valley Contractors Exchange, Inc. Butte, Colusa, Glenn, Plumas, Sutter, and
951 East Eighth Street Yuba
Chico, CA 95928
Phone: 530 - 343 -1981
Fax: 530 - 343 -3503
e -mail: kateOviceon line. com
www.viceonline.com
7 North Coast Builders Exchange Lake, Marin, Mendocino, Napa, and
1030 Apollo Way Sonoma
Santa Rosa, CA 95407
Phone: 707 - 542 -9502
Fax: 707 - 542 -2027
e -mail: keith(cDncbeonline.com
www.ncbeonline.com
8 Marin Builders Association
Alameda, Contra Costa, Lake, Los Angeles,
660 Las Gallinas Avenue
Marin, Mendocino, Napa, Sacramento, San
San Rafael, CA 94903
Francisco, San Joaquin, San Mateo, Santa
Phone: 415 -462 -1220
Clara, Solano, Sonoma, and Yolo
Fax: 415 -462 -1225
e -mail: mba(Mmarinba.orQ
www.marinba.org
9 Solano -Napa Builders Exchange Napa and Solano
135 Camino Dorado
Napa, CA 94558 -6213
Phone: 707 - 255 -2515
Fax: 707 - 255 -2749
e -mail: membership0snbe.com
www.snbe.com
PAGE 1 10 COST ACCOUNTING POLICIES AND PROCEDURES MANUAL
CHAPTER 1 INFORMATION FOR ADOPTION AND IMPLEMENTATION OF THE ACT
ORGANIZATION
10 Sacramento Builders' Exchange
1331 T Street
P.O. Box 1462
Sacramento, CA 95812 -1462
Phone: 916 -442 -8991
Fax: 916 -446 -3117
e -mail: velenam(cD-sacregionbx.com
www.sacregionbx.com
11 Placer County Contractors Association, Inc.
10656 Industrial Avenue, Suite 160
Roseville, CA 95678
Phone: 916- 771 -7229
Fax: 916- 771 -0556
e -mail: plan room(cDplacerbx.com
www.pccamembers.com
12 Nevada County Contractors' Association
149n Crown point Court
Grass Valley, CA 95945
Phone: 530 - 274 -1919
Fax: 530 - 274 -3373
e -mail: nccaexec(cDpacbell.net
www.nccabuildingpros.com
13 El Dorado Builders' Exchange
3430 Robin Lane, No. 7
Cameron Park, CA 95682
Phone: 530 - 672 -2955
Fax: 530 - 672 -2985
e -mail: director(a)goodbuilders.org
www.goodbuilders.org
14 The San Francisco Builders Exchange
850 South Van Ness Avenue
San Francisco, CA 94110 -1911
Phone: 415- 282 -8220
Fax: 415- 821 -0363
e -mail: denna(a)bxosf.com
www.bxofsf.com
15 Bay Area Builders' Exchange
3055 Alvarado Street
San Leandro, CA 94577
Phone: 510 -483 -8880
Fax: 510- 352 -1509
e -mail: splearv(a)beac.com
www.beac.com
AREAS OF MEMBERS OR SUBSCRIBERS
BY COUNTY
El Dorado, Nevada, Placer, Sacramento,
Solano, Sutter, Yolo, and Yuba
Alameda, Alpine, Amador, Butte, Calaveras,
Colusa, Contra Costa, Del Norte, El Dorado,
Fresno, Glenn, Humboldt, Lake, Lassen,
Madera, Mariposa, Mendocino, Merced,
Modoc, Mono, Monterey, Napa, Nevada,
Placer, Plumas, Sacramento, San Benito,
San Francisco, San Joaquin, Santa Clara,
Shasta, Sierra, Siskiyou, Stanislaus,
Solano, Sonoma, Sutter, Tehama, Trinity,
Tuolumne, Yolo, and Yuba
Butte, El Dorado, Glenn, Lassen, Nevada,
Placer, Plumas, Sacramento, Sierra, Sutter,
Tehama, and Yuba
Amador, El Dorado, Nevada, Placer,
Sacramento, and Yolo
Alameda, San Francisco, San Mateo, and
Santa Clara
Alameda, Contra Costa, San Francisco,
San Mateo, and Santa Clara
COST ACCOUNTING POLICIES AND PROCEDURES MANUAL PAGE 1 11
CHAPTER 1 INFORMATION FOR ADOPTION AND IMPLEMENTATION OF THE ACT
ORGANIZATION
16 Bay Area Builders Exchange
2440 Stanwell Drive, Suite B
Concord, CA 94520 -4801
Phone: 925 - 685 -8630
Fax: 925 - 685 -3424
e -mail: info(cDbavareabx.com
www.bayareabx.com
17 Peninsula Builders Exchange
735 Industrial Road
San Carlos, CA 94070
Phone: 650 - 591 -4486
Fax: 650 - 591 -8108
e -mail: tomtcDconstructionplans.or4
www.constructionplans.org
18 Builders' Exchange of Santa Clara County
400 Reed Street
Santa Clara, CA 95050
Phone: 408 - 727 -4000
Fax: 408 - 727 -2779
e -mail: mm(cDbxscco.com
www.bxscco.com
19 Builders' Exchange of Stockton
7500 West Lane
Stockton, CA 95210
Phone: 209 -478 -1000
Fax: 209 -478 -2132
e -mail: ilunatu'�besonline.com
www.besonline.com
20 Valley Builders Exchange, Inc.
1118 Kansas Avenue
Modesto, CA 95351
Phone: 209 - 522 -9031
Fax: 209 - 522 -0616
e -mail: kbowden(avallevbx.com
www.valleybx.com
21 Builders Exchange of Merced & Mariposa
415 W. 181' Street, Suite 7
Merced, CA 95340
Phone: 209 - 722 -3612
Fax: 209 - 722 -0207
e -mail: infota7_bxmm.or4
www.bxmm.ora
AREAS OF MEMBERS OR SUBSCRIBERS
BY COUNTY
Alameda, Contra Costa, El Dorado, Lake,
Mendocino, Napa, Placer, Sacramento, San
Francisco, Santa Clara, Solano, and
Sonoma
Alameda, Contra Costa, San Francisco,
San Mateo, and Santa Clara
Alameda, Monterey, San Francisco, San
Mateo, Santa Clara, and Santa Cruz
Alameda, Calaveras, Contra Costa, Fresno,
Madera, Merced, Sacramento, San Joaquin,
Solano, and Stanislaus
Amador, Calaveras, Merced, San Joaquin,
Stanislaus, and Tuolumne
Fresno, Kern, Kings, Madera, Mariposa,
Merced, San Joaquin, and Stanislaus
PAGE 1 12 COST ACCOUNTING POLICIES AND PROCEDURES MANUAL
Attachment 5
Public Works Reforms (SB 854) - Important Information for
Awarding Bodies
The public works reforms brought about by Senate Bill 854 (Stat. 2014, chapter 28) made several changes to
the laws governing how the Department of Industrial Relations (DIR) monitors compliance with prevailing wage
requirements on public works projects. Some of these changes modify the responsibilities of awarding bodies,
including by eliminating the obligation to pay DIR for compliance monitoring on state bond - funded projects.
Some of SB 854's changes went into effect immediately (because the bill was adopted as an urgency
measure), but others will be phased in as outlined below.
The awarding body (AB) is still responsible for administering its project and ensuring that public funds are used
appropriately. As partners with DIR's Public Works Enforcement team, ABs must also ensure that all public
works contractors are in compliance with all labor laws.
Some aspects of the reforms went into effect immediately, while others were phased in.
Immediate changes:
• Duty to notify DIR when awarding a contract for a public works project, using the online PWC-
100 form. This requirement, found in Labor Code Section 1773.3, now applies to all public works
projects. Previously it applied to projects subject either to apprenticeship or DIR compliance
monitoring requirements.
Elimination of the obligation to pay DIR for compliance monitoring on state bond - funded
projects and other projects that required use of DIR's Compliance Monitoring Unit (CMU). As
of June 20, 2014 (the effective date of the public works reforms), DIR continues to monitor
compliance on these projects but does not charge awarding bodies for any services provided. The
alternative of using a DIR- approved Labor Compliance Program (LCP) or a project labor agreement
in lieu of the CMU on one of these projects was also eliminated. However, for ongoing projects that
were using one of the alternatives, monitoring should continue until the project is completed.
Phased -in changes:
I. PUBLIC WORKS CONTRACTOR REGISTRATION PROGRAM
• All contractors and subcontractors who bid or work on a public works project must register
and pay an annual fee to DIR. The phase -in timetable is as follows:
July 1, 2014: Registration program became effective and first contractors registered. Initial
registrations will be valid through June 30, 2015.
March 1, 2015: No contractor or subcontractor may be listed on a bid proposal for a public works
project unless registered with DIR.
April 1, 2015: No contractor or subcontractor may work on a public works project unless registered
with DIR. No projects bid before March 1, 2015, or awarded prior to April 1, 2015 will trigger the
registration requirements.
• Once the registration requirement becomes mandatory (March 1, 2015 for bids and April 1, 2015
for projects awarded), an awarding body may not accept a bid or enter into a contract for
public work with an unregistered contractor.
• DIR maintains an up -to -date listing of registered contractors.
• There are exceptions to the registration requirement for bidders in circumstances where a
CSLB license would not be required at the time of bidding.
• Additional exceptions and protections are included in the registration laws to limit bid
challenges, allow some violations to be cured through payment of penalty fees, and allow
unregistered contractors to be replaced with registered ones.
ITEM NO.: 7b
MEETING DATE: January 6, 2016
Cstyofukiah AGENDA SUMMARY REPORT
SUBJECT: REPORT TO COUNCIL ON THE RENEWAL OF THE TECHNICAL SERVICE SUPPORT
AGREEMENT WITH PHYSIO- CONTROL AND AUTHORIZE CORRESPONDING BUDGET
AMENDMENT.
Summary: Council will consider a report regarding the renewal of the Technical Service Support
Agreement with Physio - Control for annual inspections and service of cardiac monitors.
Background: The Ukiah Fire Department owns three LifePak12 and two LifePak15 cardiac monitors,
manufactured by Medtronic Physio - Control, four of which are capable of advanced life support (ALS)
procedures. We also own a LUCUS CPR device purchased with the help of Kiwanis. The maintenance
and software updates of these monitors are essential to provide lifesaving services.
Discussion: On July 1, 2007, a technical service support agreement went into effect for five years on all
of the monitors. This agreement was for inspection only services, which are required annually. The
contract was originally put into place when the monitors were new, and had three -year warranties. The
contract was amended to cover vital repairs in September of 2010 with Council approval. In 2012, the
contract was renewed with Council approval. That contract ended in 2015 and is to be renewed until 2018.
To offset the cost of future repairs, and increase the useful life of the monitors, staff renewed the Technical
Service Support Agreement to cover repairs, maintenance, and battery replacements of these two
advanced monitors for a three -year term.
The cost of the three -year contract is $16,808.78 to be paid in annual installments (Attachment #1). The
2015 payment is $4,596.78 and the next two installments of $6,106.00. Currently, $3,438.00 is budgeted
in the FY 2015/16 Budget, thus requiring a budget amendment in the amount of $1,158.78 for FY 2015/16.
The subsequent installments will be budgeted in the corresponding fiscal years.
FISCAL IMPACT:
Budgeted
New Appropriation
Budget
Previous Contract
Amount in
Source of Funds
Account Number
Amendment
or Purchase Order
15 -16 FY
(Title & No.)
Required
No.
$ 3,438.00
Maintenance contract
for defibrillators
10521210.52111
Yes ❑ No ®
COU No. 1516 -148
$ 1,158.78
Maintenance contract
10521210.52111
Yes ® No ❑
(same)
for defibrillators
RECOMMENDED ACTION(S): Receive report of the renewal of the Technical Service Support Agreement
with Physio - Control for a total of $16,808.00 over the three -year period of 2015 — 2018, and approve
corresponding budget amendment.
ALTERNATIVES: N/A
Citizens advised: None.
Requested by: Kirk Thomsen, Fire /EMS Division Chief.
Prepared by: Kirk Thomsen, Fire /EMS Division Chief.
Coordinated with: Sage Sangiacomo, City Manager; John Bartlett, Fire Chief; and Mary Horger, Purchasing
Supervisor.
Presenter: Kirk Thomsen, Fire /EMS Division Chief.
Attachments: #1 Phvsio - Control Contract.
COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other
RECORDS APPROVED: ❑ Agreement: ❑ Resolution: ❑ Ordinance:
'Vote: Please write Agreement No. in upper right corner of agreement when drafted..
Approved:
a Sangi o, Ity Manager
ATTACHMENT
TECHNICAL SERVICE SUPPORT AGREEMENT
Contract Number: COU No. 1516 -148
End User # 10077001
CITY OF UKIAH
300 SEMINARY AVE
UKIAH, CA 95482
Bill To # 10077001
CITY OF UKIAH
300 SEMINARY AVE
UKIAH, CA 95482
This Technical Service Support Agreement begins on 7/1/2015 and expires on 63W2018.
The designated Covered Equipment and/or Software is listed on Schedule A. This Technical Service Agreement
is subject to the Terms and Conditions on the reverse side of this document and any Schedule B, if attached.
If any Data Management Support and Upgrade Service is included on Schedule A then this Technical Service
Support Agreement is also subject to Physio - Control's Data Management Support and Upgrade
Service Terms and Conditions, rev 7/99 -1.
Price of coverage specified on Schedule A is $16,808.78 per term, payable in Annual installments.
Terms
15% DISCOUNT ON ACCESSORIES
15°x6 DISCOUNT ON ALL ELECTRODES
Accepted: Physio- Control, Inc. Customer:
By: By:
Title: Print:
Date: Title:
Date:
Purchase Order Number.
Territory Rep: WENN65 Customer Contact:
Trevyn Haller Div.Chief Kirk Thomsen
Phone: Phone: (707) 462 -7921 x 405
FAX: 800 - 772 -3340 FAX: (707) 462 -2918
Reference Number: AC -0272 New
Printed: 10/282015 Page 1 of 7
PHYSIO- CONTROL, INC.
TECHNICAL SERVICE SUPPORT AGREEMENT TERMS AND CONDITIONS
Customer's signature on this Agreement or a valid purchase order referencing this Technical Service Support Agreement is required
prior to Physio - Control's acceptance and performance of this Agreement. This Agreement covers only the equipment listed on
Schedule A ( "Covered Equipment "). These terms constitute the complete agreement between the parties and they shall govern over
any other documents, including Customer's purchase order. These terms may not be revised in any manner without the prior written
consent of Physio - Control.
SERVICES. The Services provided under this Agreement are set forth on Schedule A. Physio - Control strives, but does not guarantee,
to return service calls within two (2) hours and to resolve service issues within twenty -four (24) hours. Following Services,
Physio - Control will provide Customer with a written report of actions taken or recommended and identification of any materials
replaced or recommended for replacement. The following Services are available and further described as they relate to each specific
Physio - Control device on Schedule B:
"Repair Plus Service" or "Repair Only Service" means repairs, Battery Replacement Service, parts and labor necessary to
restore Covered Equipment to original specifications, subject to Exclusions (as set forth below).
"Preventative Maintenance" or "Inspection Only Service" means inspection and adjustment to maintain Covered Equipment in
satisfactory operating condition. Inspections include tests, measurements, and a thirty-point evaluation of Covered Equipment.
Covered Equipment is properly calibrated, mechanical operations are checked and adjusted, if necessary, and output
measurements are verified to function properly. Electrical safety checks are also performed in accordance with National Fire
Protection Association (NFPA) guidelines. Preventative Maintenance and Inspection Only Service are subject to Exclusions.
"Comprehensive Service" or "Repair & Inspect Service" means repairs, Battery Replacement Service, parts and labor necessary
to restore Covered Equipment to original specifications, and inspections to verify proper device calibration, mechanical
operations and output measurements, electrical safety check in accordance with NFPA guidelines, and Updates (as set forth
below), subject to Exclusions.
"Battery Replacement Service" means replacement of batteries on a one - for -one, like- for -like basis, up to the number of batteries
and /or devices listed in Schedule A. Only batteries manufactured or distributed by Physio - Control are eligible for replacement.
Battery replacement is available upon Customer notification to Physio - Control of the occurrence of: (i) battery failure as
determined by Customer's performance testing and evaluation in accordance with the applicable Operating Instructions; or (ii) as
recommended in the applicable device's Operating Instructions.
At the discretion of Physio - Control, battery replacement shall be effected by shipment to Customer and replacement by
Customer, or by on -site delivery and replacement by a Physio - Control Service Technician. Upon Customer's receipt of a
replacement battery, the battery being replaced shall become the property of Physio - Control, and Customer must return the
battery being replaced to Physio - Control for proper disposal. In the event that Physio - Control does not receive the battery being
replaced, Physio - Control will invoice Customer the then - current rate for the replacement battery.
"On -Site Service" means that a Physio - Control factory- trained technician will provide Services at Customer's location. Services
will be performed between 8:00am and 5:00pm local time, Monday through Friday, excluding holidays. Customer is to ensure
Covered Equipment is available for Services at scheduled times. Some Services may not be completed On -Site. Physio - Control
will cover travel and /or round -trip freight for Covered Equipment that must be sent to our designated facility for repair.
"Ship -In Service" means that Services will be performed at Physio - Control's designated facility. Physio - Control will cover
round -trip freight for Covered Equipment that is sent to our designated facility for Services.
If Covered Equipment is not available when Services are scheduled or Customer requests services or goods not covered by this
Agreement or outside of designated Services frequency or hours, Physio - Control will charge Customer for such services at 10% off
Physio - Control's standard rates (including overtime, if appropriate) and applicable travel costs in addition to the contract price. Repair
parts required for such repairs will be made available at 15% off the then - current list price.
EXCLUSIONS. Unless otherwise specified, Services do not include the following Exclusions:
supply or repair of accessories or disposables
repair of damage caused by misuse, abuse, abnormal operating conditions, operator errors, acts of God, and use of
batteries, electrodes, or other products not distributed by Physio - Control
case changes
repair or replacement of items not originally distributed or installed by Physio - Control
Upgrades, and installation of Upgrades
battery maintenance, performance testing, evaluation, removal, and recycling
LOANERS. If Covered Equipment must be removed from use to complete Services, Physio - Control will strive to provide Customer
with a similar loaner device until the Covered Equipment is returned. Customer assumes complete responsibility for the loaner and
shall return the loaner at Customer's expense to Physio - Control in the same condition as received, upon the earlier of the return of the
Reference Number: AC -0272 New
Printed: 10/28/2015 Page 2 of 7
removed Covered Equipment or Physio - Control's request
UPDATES. "Update" means a change to a device to enhance its current features, stability, or software. If Comprehensive Service or
Repair & Inspect Service is designated for Covered Equipment on Schedule A, Physio- Control will install Updates at no additional
cost, provided such Updates are installed at the time of regularly scheduled Services. Updates installed on Covered Equipment
designated on Schedule A as Repair Plus Service, Repair Only Service, Preventative Maintenance Service, Inspection Only Service,
or at a time other than regularly scheduled Comprehensive Service or Repair & Inspect Service, will be billed on a separate invoice at
20% off the then - current list price of the Update. For all Service plans, if parts must be replaced to accommodate installation of new
software, such parts may be purchased at a rate of 30% off the then - current list price.
UPGRADES. "Upgrade" means a major, standalone version of software or the addition of features or capabilities to a device. For all
Service plans, Upgrades must be purchased separately and are not provided under this Agreement. Upgrades are available at a rate
of 17% off the then - current list price.
PRICING. Pricing is set forth on the first page of this Agreement, on the Quote for Services, and /or on the Invoice for the Services
purchased. Prices do not include taxes. Sales, service or use taxes will be invoiced in addition to the price of the goods and Services
covered by this Agreement unless Physio - Control receives a copy of a valid exemption certificate. If the number or configuration of
Covered Equipment changes during the Term, pricing shall be pro -rated accordingly. For Preventative Maintenance Service,
Inspection Only Service, Comprehensive Service, and Repair & Inspect Service, no pricing deduction will be made for removal of
Covered Equipment if preventative maintenance and inspection have already been performed during the Term and no further
preventative maintenance and inspection are scheduled to occur. Discounts may not be combined with other special terms, discounts,
and /or promotions.
PAYMENT. Payment is due within thirty (30) days of invoice date
WARRANTY. Physio - Control warrants Services performed under this Agreement and repair /replacement parts provided in performing
such Services against defects in material and workmanship for ninety (90) days from the date Services were performed or a
repair /replacement part was provided. Customer's sole remedy shall be reservicing the affected Covered Equipment and /or
replacement of any part determined to be defective, without additional charge, provided Customer notifies Physio - Control of any
allegedly defective condition within ten (10) calendar days of its discovery by Customer. Physio - Control makes no other warranties,
express or implied, including, without limitation, NO WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR
PURPOSE, AND IN NO EVENT SHALL PHYSIO- CONTROL BE LIABLE FOR INCIDENTAL, CONSEQUENTIAL, SPECIAL, OR
OTHER DAMAGES.
TERM. The Term of this Agreement is set forth on the first page of this document, or in the Quote and /or Invoice for the Services
purchased. This Agreement shall automatically renew unless terminated by either party with written notice thirty (30) days prior to the
expiration of the then - current Term. Prices are subject to change upon renewal.
TERMINATION. Either party may terminate this Agreement for material breach by the other party by providing thirty (30) days' written
notice to the other party, and provided such breach is not cured within the notice period. In addition, either party may terminate this
Agreement at any time upon sixty (60) days' prior written notice to the other party. In the event of such early termination by Customer,
Customer shall be responsible for the portion of the designated price which corresponds to the portion of the Term prior to the
effective date of termination and the list -price cost of any preventative maintenance, inspections, or repairs rendered during the Term.
DELAYS. Physio - Control will not be liable for any loss or damage of any kind due to its failure to perform or delays in its performance
resulting from any cause beyond its reasonable control, including, but not limited to, acts of God, labor disputes, labor shortages, the
requirements of any governmental authority, war, civil unrest, delays in manufacture, obtaining any required license or permit, and
Physio - Control's inability to obtain goods from its usual sources. Any such delay shall not be considered a breach of Physio - Control's
obligations and the performance dates shall be extended for the length of such delay.
DEVICE INSPECTION BEFORE ACCEPTANCE. Any device that is not covered by either a Physio - Control Limited Warranty or a
current Physio - Control Technical Service Support Agreement must be inspected and repaired (if necessary) to meet original
specifications at customer's cost at the then - current list prices prior to being covered under a Technical Service Support Agreement.
Physio - Control reserves the right to refuse to support any device that has been remanufactured by a company other than
Physio - Control.
MISCELLANEOUS. (a) During the Term of this Agreement and for one (1) year following its expiration, without Physio - Control's prior
written consent, Customer agrees to not to solicit or offer employment to anyone who is employed by Physio - Control to provide
Services such as those described in this Agreement; (b) this Agreement, and any related obligation of other party, may not be
assigned in whole or in part without the prior written consent of the other party; rJ this Agreement shall be governed by the laws of the
State in which the Services are provided; (d) all costs and expenses incurred by the prevailing party related to the enforcement of its
rights under this Agreement, including reasonable attorney's fees, shall be reimbursed by the other party.
Reference Number: AC -0272 New
Printed: 10,'28'2015 Page 3 of 7
PHYSIO- CONTROL, INC.
TECHNICAL SERVICE SUPPORT AGREEMENT
SCHEDULE A
Contract Number:
Servicing Rep: Trevyn Haller, WENN65
District: WEST
Phone:
FAX: 800 - 772 -3340
Equipment Location: CITY OF UKIAH, 10077001
300 SEMINARY AVE
UKIAH, CA 95482
Scope Of Service On Site Preventative Maintenance
Ref. Effective Expiration Total
Model Part Number Serial Number Line Date Date Insoections
LIFEPAK® 12 VLP12 -02- 003549 30238374 1 7/1/2015 6/30/2018 3
LIFEPAK® 12 VLP12 -02- 003549 30238375 2 7/1/2015 6/30/2018 3
Scope Of Service On Site Preventative Maintenance; Ship In Repair Plus
Ref. Effective Expiration Total
Model Part Number Serial Number Line Date Date Inspections
LIFEPAK® 12 VLP12 -02- 005985 34194117 3 7/1/2015 6/30/2018 3
Equipment Location: UKIAH FD, 10077004
300 SEMINARY AVE
UKIAH, CA 95482
Scope Of Service On Site Preventative Maintenance; Ship In Repair Plus
Ref. Effective Expiration Total
Model Part Number Serial Number Line Date Date Insoections
LIFEPAK® 15 V15 -5- 000587 43325140 5 4/12/2016 6/30/2018 2
LUCAS US 3302430 -091 30136243 6 7/1/2015 6/30/2018 3
Equipment Location: UKIAH VALLEY FIRE DIST, 22008701
1500 S STATE ST
UKIAH, CA 95482
Scope Of Service On Site Preventative Maintenance; Ship In Repair Plus
Ref. Effective Expiration Total
Model Part Number Serial Number Line Date Date Insoections
LIFEPAK® 15 V15-2-001565 42961944 4 11 16.:2o 15 6/30/2018 2
** Denotes an inventory line that has changed since the last contract revision or addendum
Reference Number: AC -0272 New
Printed: 10/28,/2015 Page 4 of 7
PHYSIO- CONTROL, INC.
TECHNICAL SERVICE SUPPORT AGREEMENT
SCHEDULE B
LIFEPAK® 15 Monitor /Defibrillator Services
LIFEPAK® 15 Monitor /Defibrillator Comprehensive Service
• Inspections at intervals set forth on Schedule A
• Parts and labor necessary to restore device to original specifications, subject to Exclusions
• Standard detachable hard paddles repair or replacement
• REDI- CHARGE® battery charger (Catalog# 11141- 000115) repair or replacement of one for each LIFEPAK 15
Monitor/Defibrillator listed in Schedule A and as determined necessary by Physio - Control
• Power Adapter repair or replacement
• Battery Replacement Service
o For each LIFEPAK 15 listed on Schedule A, replacement of up to three (3) LIFEPAK Lithium -ion batteries in accordance
with the device Operating Instructions, or upon battery failure
• Updates installed at no additional cost, provided such Updates are installed at the time of regularly scheduled Services. If
parts must be replaced to accommodate installation of new software, such parts may be purchased at a rate of 30 10 off the
then - current list price.
LIFEPAK® 15 Monitor Defibrillator Repair Plus Service
• Parts and labor necessary to restore device to original specifications, subject to Exclusions
• Standard detachable hard paddles repair or replacement
• REDI- CHARGE® battery charger (Catalog# 11141- 000115) repair or replacement of one for each LIFEPAK 15
Monitor /Defibrillator listed in Schedule A and as determined necessary by Physio - Control
• Power Adapter repair or replacement
• Battery Replacement Service
o For each LIFEPAK 15 listed on Schedule A, replacement of up to three (3) LIFEPAK Lithium -ion batteries in accordance
with the device Operating Instructions, or upon battery failure
• Updates installed at 20% off the then - current list price provided such Updates are installed at the time of regularly
scheduled Services. If parts must be replaced to accommodate installation of new software, such parts may be purchased at a rate of
30% off the then - current list price.
LIFEPAK® 15 Monitor/Defibrillator Preventative Maintenance Service
• Inspections at intervals set forth on Schedule A
• Updates installed at 20% off the then - current list price provided such Updates are installed at the time of regularly
scheduled Services. If parts must be replaced to accommodate installation of new software, such parts may be purchased at a rate of
30% off the then - current list price.
Reference Number: AC -0272 New
Printed: 10./2812015 Page 5 of 7
PHYSIO- CONTROL, INC.
TECHNICAL SERVICE SUPPORT AGREEMENT
SCHEDULE B
LIFEPAK® 12 Defibrillator/Monitor Services
LIFEPAK® 12 Defibrillator/Monitor Comprehensive Service
• Preventative maintenance and inspections at intervals set forth on Schedule A
• Parts and labor necessary to restore device to original specifications, subject to Exclusions
• Standard detachable hard paddles repair or replacement
• REDI- CHARGE® battery charger (Catalog# 11141- 000115) repair or replacement of one for each LIFEPAK 12
Defibrillator /Monitor listed in Schedule A and as determined necessary by Physio - Control
• Power Adapter repair or replacement
• Battery Replacement Service
• Replacement of failed internal coin cell batteries; and
• For each LIFEPAK 12 listed on Schedule A, replacement of up to four (4) Physio - Control FASTPAK® batteries,
FASTPAK 2 batteries, LIFEPAK SLA batteries,
LIFEPAK NiCd batteries in accordance with the device Operating Instructions, or upon battery failure; or
o For each LIFEPAK 12 listed on Schedule A, replacement of up to three (3) LIFEPAK Lithium -ion batteries in accordance
with the device Operating Instructions, or upon battery failure
• Updates installed at no additional cost, provided such Updates are installed at the time of regularly scheduled Services.
If parts must be replaced to accommodate installation of new software, such parts may be purchased at a rate of 30 °o offthe
then - current list price.
LIFEPAK® 12 Defibrillator /Monitor Repair Plus Service
• Parts and labor necessary to restore device to original specifications, subject to Exclusions
• Standard detachable hard paddles repair or replacement
• REDI- CHARGE® battery charger (Catalog# 11141- 000115) repair or replacement of one for each LIFEPAK 12
Defibrillator /Monitor listed in Schedule A and as determined necessary by Physio - Control
• Power Adapter repair or replacement
• Battery Replacement Service
• Replacement of failed internal coin cell batteries; and
• For each LIFEPAK 12 listed on Schedule A, replacement of up to four (4) Physio - Control FASTPAK® batteries,
FASTPAK 2 batteries, LIFEPAK SLA batteries,
LIFEPAK NiCd batteries in accordance with the device Operating Instructions, or upon battery failure; or
o For each LIFEPAK 12 listed on Schedule A, replacement of up to three (3) LIFEPAK Lithium -ion batteries in accordance
with the device Operating Instructions, or upon battery failure
• Updates installed at 20 0o offthe then - current list price provided such Updates are installed at the time of regularly
scheduled Services. If parts must be replaced to accommodate installation of new software, such parts may be purchased
at a rate of 30 °o offthe then - current list price.
LIFEPAK® 12 Defibrillator. Monitor Preventative Maintenance Service
• Preventative maintenance and inspections at intervals set forth on Schedule A
• Updates installed at 20 °o offthe then - current list price provided such Updates are installed at the time of regularly
scheduled Services. If parts must be replaced to accommodate installation of new software, such parts may be purchased
at a rate of 30 °o offthe then - current list price.
Reference Number: AC -0272 New
Printed: 10/28/2015 Page 6 of 7
PHYSIO- CONTROL, INC.
TECHNICAL SERVICE SUPPORT AGREEMENT
SCHEDULE B
LUCAS® 1 Chest Compression System Services
(LUCAS 1 Service is Ship -in Service only)
LUCAS® I Chest Compression System Comprehensive Service (Ship -In Service Only)
• Inspections at intervals set forth on Schedule A
• Parts and labor necessary to restore Covered Equipment to original specifications, subject to Exclusions
• Cleaning of the hood and bellows exterior
• Replacement of suction cup and patient straps, if necessary
• Updates installed at no additional cost, provided such Updates are installed at the time of regularly
scheduled Services. If parts must be replaced to accommodate installation of new software, such parts may be
purchased at a rate of 30% off the then - current list price
LUCAS® 1 Chest Compression System Repair Plus Service (Ship -in Service Only)
• Parts and labor necessary to restore Covered Equipment to original specifications, subject to Exclusions
• Updates installed at 20% off the then - current list price provided such Updates are installed at the time of
regularly scheduled Services. If parts must be replaced to accommodate installation of new software, such parts
may be purchased at a rate of 30'o off the then - current list price
LUCAS® 1 Chest Compression System Preventative Maintenance Service (Ship -in Service Only)
• Inspections at intervals set forth on Schedule A
• Cleaning of the hood and bellows exterior
• Replacement of suction cup and patient straps, if necessary
• Updates installed at 20 °,o off the then - current list price provided such Updates are installed at the time of
regularly scheduled Services. If parts must be replaced to accommodate installation of new software, such parts
may be purchased at a rate of 30% off the then - current list price
LUCAS® 2 Chest Compression System Services
LUCAS® 2 Chest Compression System Comprehensive Service
• Inspections at intervals set forth on Schedule A
• Parts and labor necessary to restore Covered Equipment to original specifications, subject to Exclusions
• Battery Replacement Service
o For each LUCAS 2 listed on Schedule A, replacement of one (1) LUCAS 2 battery in accordance with the device
Operating Instructions, or upon battery failure
• Cleaning of the hood and bellows exterior
• Replacement of suction cup and patient straps, if necessary
• Updates installed at no additional cost, provided such Updates are installed at the time of regularly scheduled
Services. If parts must be replaced to accommodate installation of new software, such parts may be purchased at a rate
of 3000 off the then - current list price
LUCAS® 2 Chest Compression System Repair Plus Service
• Parts and labor necessary to restore device to original specifications, subject to Exclusions
• Battery Replacement Service
o For each LUCAS 2 listed on Schedule A, replacement of one (1) LUCAS 2 battery in accordance with the device
Operating Instructions, or upon battery failure
• Updates installed at 20 10 off the then - current list price provided such Updates are installed at the time of regularly
scheduled Services. If parts must be replaced to accommodate installation of new software, such parts may be purchased
at a rate of 300 o off the then - current list price
LUCAS® 2 Chest Compression System Preventative Maintenance Service
• Inspections at intervals set forth on Schedule A
• Cleaning of the hood and bellows exterior
• Replacement of suction cup and patient straps, if necessary
• Updates installed at 20% off the then - current list price provided such Updates are installed at the time of regularly
scheduled Services. If parts must be replaced to accommodate installation of new software, such parts may be purchased
at a rate of 3010 off the then - current list price
Reference Number: AC -0272 New
Printed: 10/28 /2015 Page 7 of 7
city of ukiaft
ITEM NO.:
MEETING DATE:
7c
January 6-,_2016
AGENDA SUMMARY REPORT
SUBJECT: REPORT OF ACQUISITION OF PROFESSIONAL SERVICES FROM ALPHA
ANALYTICAL LABORATORIES, INC. FOR QUARTERLY WATER SAMPLING AND
COMPLETION OF CHEMICAL EXAMINATION REPORTS FOR THE UKIAH LANDFILL
Summary: Council will receive a report regarding the acquisition of services for quarterly water sampling
and preparation of chemical examination reports for the Ukiah Landfill.
Background: In accordance with the Waste Discharge Requirements issued by the North Coast
Regional Water Quality Control Board (NCRWQCB), the City is mandated to complete quarterly water
sampling and analysis for the Ukiah Landfill.
Discussion: In compliance with Section 1522 of the City Code, this report is submitted to the City
Council for the purpose of reporting the acquisition of professional consulting services costing more than
$10,000. The Public Works Department requested Alpha Analytical Laboratories, Inc. to conduct
quarterly water sampling and completion of chemical examination reports for the Ukiah Landfill. Alpha
Analytical completed the quarterly water sampling and completion of chemical examination reports for the
amount of $19,846.80. In conjunction with these chemical examination reports, EBA Engineering
analyzes the data to prepare and submit the required detection monitoring report to the NCRWQCB.
FISCAL IMPACT:
Budgeted
New Appropriation
Budget
Previous Contract
Amount in
Source of Funds
Account Number
Amendment
or Purchase Order
15 -16 FY
(Title & No.)
Required
No.
$200,000
Landfill
70024500.52100
Yes ❑ No ®
PO 44016 -00
RECOMMENDED ACTION(S): Receive and file report of acquisition of professional services from Alpha
Analytical Laboratories, Inc. for quarterly water sampling and completion of chemical examination
reports for the Ukiah Landfill. Report is submitted pursuant to City Code.
ALTERNATIVES: N/A
Citizens advised: None.
Requested by: Tim Eriksen, Public Works Director / City Engineer.
Prepared by: Rick Seanor, Deputy Director of Public Works.
Coordinated with: Sage Sangiacomo, City Manager.
Presenters: Tim Eriksen, Public Works Director / City Engineer.
Attachments: None.
COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other
RECORDS APPROVED: ❑ Agreement: ❑ Resolution: ❑ Ordinance:
Note: Please write Agreement No. in ripper right corner of agreement when drafted
n
Approved:
e Sgn—gia)IM6, City Manager
ITEM NO.: 7d
MEETING DATE: January 6, 2016
City of ukiah
AGENDA SUMMARY REPORT
SUBJECT: ADOPTION OF RESOLUTION REMOVING 105 LINEAL FEET OF ON- STREET PARKING
AT THE INTERSECTION OF WEST GOBBI STREET AND COURT STREET
Summary: Council will receive a report recommending the establishment of no parking zones at the
intersection of West Gobbi Street and Court Street.
Background: The Traffic Engineering Committee (TEC) received a request from James Cahall to establish
no parking zones at the intersection of West Gobbi Street and Court Street.
Discussion: Mr. Cahall noted that vehicles, in particular a large pickup truck, are parking on Gobbi Street
near the intersection with Court Street. Vehicles parked at this location restrict the sight distance for drivers
turning from Court Street. With the proposed no parking zones there will be a net loss of 2 on- street parking
spaces. Staff notified Mr. Cahall along with several adjacent residents and property owners by letter of the
TEC meeting to discuss the proposed no parking zone. In addition, staff posted notices of the proposed no
parking zones at the intersection of West Gobbi Street and Court Street. Mr. Cahall attended the TEC
meeting and participated in the discussion regarding his request.
The TEC reviewed this item at its meeting of December 8, 2015, and recommended approval of the no
parking zones to the City Council. On the west side of the intersection, the proposed no parking zone
extends from the driveway to the curb return on Court St. On the east side of the intersection, the proposed
no parking zone extends from the driveway to a location fifteen feet south of the fire hydrant on Court
Street. A location photomap of the area is included for reference as Attachment #2.
FISCAL IMPACT:
Budgeted
New Appropriation
Budget
Previous
Amount in
Source of Funds
Account Number
Amendment
Contract or
Purchase Order
15 -16 FY
(Title & No.)
Required
No.
N/A
N/A
N/A
Yes No ED
N/A
RECOMMENDED ACTION(S): Adopt resolution removing 105 lineal feet of on- street parking at the
intersection of West Gobbi Street and Court Street.
ALTERNATIVES: Do not adopt resolution and provide direction to staff.
Citizens advised: James Cahall, residents and property owners at the following addresses on Court Street
(124 & 107) and on West Gobbi Street (216, 218, 220, 245, 249, 255, 270, 275, and vacant
parcel with no street address), Alonzo & Claudia Frias, Managers of Pomolita Townhomes.
Requested by: Tim Eriksen, Public Works Director / City Engineer.
Prepared by: Rick Seanor, Deputy Director of Public Works.
Coordinated with: Sage Sangiacomo, City Manager.
Presenters: Tim Eriksen, Public Works Director / City Engineer.
Attachments: 1. Resolution for Adoption
2. Location photomap
COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other
RECORDS APPROVED: ❑ Agreement: ❑ Resolution: ❑ Ordinance:
1L'nte. Please write Agreement No. in upper right corner ofagreement when drafted
Approved:
ge SangiayfiP6, City Manager
Attachment #1
RESOLUTION NO. 2016-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH REMOVING 105 LINEAL FEET
OF ON- STREET PARKING AT THE INTERSECTION OF WEST GOBBI STREET AND COURT
STREET.
WHEREAS, the City Council may by resolution designate portions of streets upon which the
standing, parking, or stopping of vehicles is prohibited or restricted pursuant to Article 11, Chapter 1,
Division 8 of the Ukiah City Code; and
WHEREAS, the Traffic Engineering Committee (Traffic Engineer) considered the request to
establish no parking zones at the intersection of W. Gobbi St. and Court St. at its meeting on
December 8, 2015; and
WHEREAS, the Traffic Engineer recommends the request to establish no parking zones at the
intersection of W. Gobbi St. and Court St.
NOW, THEREFORE, IT IS HEREBY RESOLVED, that the City Council of the City of Ukiah does
establish no parking zones at the intersection of W. Gobbi St. and Court St. The City Engineer shall
direct installation of signage and curb painting as necessary;
PASSED AND ADOPTED this 6th day of January 2016, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Kristine Lawler, City Clerk
Stephen G. Scalmanini, Mayor
Proposed No Parking ATTACHMENT "2"
Gobbi St. at Court St.
AlP
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i
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Proposed
No Parking ZoneF�
(64 feet) Goeg` s�R
Proposed
No Parking Zone
(41 feet)
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Photo Date: March 2001
ITEM NO.: 12a
MEETING DATE: 1/6/16
city ofuklah AGENDA SUMMARY REPORT
SUBJECT: CONTINUED DISCUSSION OF FACILITY SECURITY AND ACCESS (CARDLOCK)
CONTROL SYSTEM CAPITAL PROJECT AND AUTHORIZATION TO PURCHASE
SYSTEM AND INSTALLATION FROM GAYNOR TELESYSTEMS, INC. IN THE AMOUNT
OF $33,453, AND APPROVE CORRESPONDING BUDGET AMENDMENT OF $18,453
FROM BUILDING RESERVES.
Summary: Council will continue discussion regarding the purchase of a facility security and access system
to ensure a safer and more efficient work environment for our employees and the public as per the approved
Capital Projects Budget for FY15/16.
Background: At the December 16'h Council meeting this item was introduced, discussed, and continued.
Many valid concerns were raised by Council regarding the facility security and access control system. Staff
has researched and prepared responses to the questions posed by Council.
To summarize the project, the implementation of a facility security and access system has been a goal for
the Civic Center for a number of years. This item was adopted as a capital project in the FY15/16 budget.
The Civic Center facility has been using a standard key system since its establishment. While the traditional
key method provides for a secure facility when the building is locked, retrieving keys from past employees
and renters is not always accomplished, and leaves the building exposed to unauthorized access. During
team meetings it was decided that the initial project would convert the administration side of the Civic
Center and the Civic Center Annex (Attachment 1). Additional phases may follow and would likely address
other offsite facilities.
The justification for installing card readers is to increase security for our employees, and add efficiency to
our facility key system. The advantages of electronic access control include:
• High levels of security by tracking and controlling who has access (and when).
• Provides a log of valid and attempted entries through controlled access doors.
• Mitigates the need for rekeying (a user's access privileges can simply be turned off).
• Saves the cost of rekeying doors and the inconvenience of distributing new keys.
• Allows buildings to be locked and unlocked on a timed program.
• Offers security and automatic notification of events through e-mail and other tools.
• Allows temporary cards to be issued to facility renters.
All of these advantages make a significant positive impact on the operation and safety of our facility.
Continued on Page 2
RECOMMENDED ACTION(S): Authorization to purchase a facility security and access control system and
installation from Gaynor Telesystems, Inc. in the amount of $33,453 and approve corresponding budget
amendment of $18,453 from building reserves.
ALTERNATIVES: Do not authorize purchase and remand to staff with further direction.
Citizens advised: N/A
Requested by: City Council (Capital Budget Item)
Prepared by: Scott Shaver, IT Coordinator and Maya Simerson, Community Services Supervisor.
Coordinated with: Sage Sangiacomo, City Manager.
Presenters: Scott Shaver, IT Coordinator and Maya Simerson, Community Services Supervisor.
Attachments: Attachment #1 Facility access door locations
Attachment #2 Quote
Attachment #3 List of references
COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to
RECORDS APPROVED: ❑ Agreement: ❑ Resolution:
.'tote Please write Agreement No. in upper right corner of agreement when drafted
Approved:
Sa S is mo, City Manager
❑ Other
❑ Ordinance:
Page 2 of 3
In 2010, security cameras were installed in some locations and over the last few years more have been
added. At this point there are active cameras at each of the main entrances to both the Civic Center and
Annex. These cameras were placed with the intent to synchronize the video footage with time and date
stamped data correlating to the card locked doors. The camera vendor provides a platform that links with
the proposed security system. It is for this reason that the purchase is being requested as a sole- source
requisition from the company that provides this compatibility. The detailed quotes for the project are
attached for your review as Attachment 2.
Discussion: The primary concern raised by Council at the last meeting was how the system will react
during a power outage. First, the doors are all controlled by individual control modules that are powered by
a centralized Power Over Ethernet (POE) network switch. The POE network switch will be plugged into a
battery back -up. Then in a power outage the doors operate as normal. In the event power is lost to the
individual door control modules, the doors are equipped with exit devices (push bar) to exit the building. If
communication is lost on the network to the main server, which is the main database of the system, the
individual door modules are designed to continue to work seamlessly during a communications failure. The
doors will continue to permit or deny access to users as appropriate.
What other facilities are using this system and what is their feedback regarding the system was another
question raised by Council. Staff has spoken with a representative from the City of Fresno. Fresno has
been using this system for seven years and is very pleased with the product. They have experienced good
service, regular software updates, excellent support, and would highly recommend the product. The City
of Fresno has 193 controllers in use across all of their facilities. Another positive response was received
from the Redwood Hotel Casino who has been using the system for the past year. Attached please find
a list of references (Attachment #3).
Council also asked staff to address the hardware and software costs. The hardware cost per double doors
will be approximately $4,500. There are no separate software costs as the software is included in the
purchase. All software upgrades are also included in the purchase of the system for the first year. After
the first year, the annual maintenance of the Paxton access control system will be approximately $3,500
annually. The annual maintenance cost includes parts coverage, labor coverage, and software coverage.
There will need to be a cost of approximately $650 incurred for re- keying the existing perimeter doors to a
new master key. This will allow secured access to authorized individuals only in the case of an emergency
or in the unlikely event of a complete system failure.
The quote in Attachment #2 includes 250 access devices, either cards or keyfobs. Both devices are
approximately $30 for a package of 10. The keyfobs would be appropriate for employees such as Public
Safety and Information Technology that often times need hands free access to the doors. The bulk of our
workforce and facility renters would be issued proximity cards.
Staff recommends that Council approve this project. It was budgeted in this fiscal year as a capital project
for the IT Department in the amount of $15,000. In order to maximize efficiencies and complete more of
the project, the Building Reserve fund would need to contribute $18,453 by a budget amendment for a total
cost of $33,453.
A representative from Gaynor will be available at the Council meeting to assist with addressing any other
details or concerns.
FISCAL IMPACT:
Budgeted
New Appropriation
Budget
Previous
Amount in
Source of Funds
Account Number
Amendment
Contract or
Purchase Order
15 -16 FY
(Title & No.)
Required
No.
$15,000
Equipment Reserve:
22022900.80100
Yes ❑ No ®
N/A
computer support reserve
$18,453
Building Maintenance
22022500.80100
Yes ® No El
N/A
Reserve
N1
FIR,
ttachmen t #I
CN i<.- �(f A� e (-
NT
1�L
CELEBRATING
41
YEARS!
1974-2015
Attachment #2
GAYNOR
CORPORATE HEADQUARTERS Created By: Jack Stevenson
9650 Tanqueray Court
Redding, CA 96003 530- 223 -2979 ext. 135
PH: (530) 223 -2979 ext. 135 Cell: 530 -510 -9751
FAX: (530) 224 -9236
www.GaynorTelesys.com
City of Ukiah 12118115
Attn: Scott Shaver, Sage Sangiacomo, Chris Dewey, and Cody Jennings
SCHEDULE "A" — Civic Center
Access Control System:
1 each Net2 Software.
Nett Software
Nett software is designed to feel immediately familiar to any Windows user. It will organize and report on
thousands of users and hundreds of doors. Nett standard software contains all of the basic access control
features to control access privileges and report on users. Other features include multiple workstations, time and
attendance monitoring, video integration, site graphics and control of remote sites using TCP /IP or modems.
Nett professional software contains all of the features of Nett standard but with the addition of fire alarm
integration, roll call /muster reporting and anti - passback.
1 each Net2 desktop enrollment reader. USB UL approved.
4 each Nett plus small ABS housing and Nett plus controller.
Nett is a PC based security system for controlling access through doors. Nett allows users to be given access to
particular areas at certain times. Because the system is networked, all administration on can be done from a
central point. Nett plus is one of three control units for the Nett system. It is the most advanced control unit,
employing the latest technology and offering huge potential for future expansion. As security technology
develops, Nett plus can take full advantage. Using Nett plus ensures that the investment in access control is safe
no matter how the system requirements change. Net2 plus has on -board TCP /IP to allow direct connect on to
a computer network. This can save me, money and result in a better, more resilient system. Net2 plus control
units can also be connected together using a dedicated RS485 network. This reduces the number of TCP /IP
network points required for larger systems. As with all Nett control units, Net2 plus is designed to work
seamlessly in the event of communications failure. It will continue to permit or deny access to users as
appropriate. Once communications are re- established the activity is reported back to the PC.
SACRAMENTO YUBA CITY EUREKA CHICO REDDING
916 - 927 -1500 530- 741 -2044 707 -445 -3204 530- 895 -8442 530- 223 -2979
Parts list included within this quote:
1
1
Pelco Power Supply 50va
PAXTON Parts
2 Reader POE Starter Kit; Includes (2) Net2Plus, Enrollment Reader
Nett PLUS INTELLIGENT I1P/485 DUAL TECHNOLOGY CONTROLLERS
4 Net2 Plus; POE input power supply, (2)12Vdc outputs, metal cabinet, UL approved
PROXIMITY CARD READERS
4 PROXIMITY P75 Reader, UL approved
KEYPAD READERS
4 75 series backbox adaptor kit
CREDENTIALS /TOKENS
25 Net2 proximity keyfobs, box of 10
MISCELLANEOUS ACCESSORIES
4
Request to exit PIR sensors
4 Readers
250 each keyfobs
SACRAMENTO YUBA CITY EUREKA CHICO REDDING
916 - 927 -1500 530- 741 -2044 707445 -3204 530- 895 -8442 530- 223 -2979
4 each request to exit PIR sensors.
u
i
Investment for installed zccess control Paxton parts: $5,903
Cat 6 and electronic strike cabling for the doors:
400
CAT6 Bulk Cable - MIG+ U /UTP CMR, 23AWG
250
22/4 Security cable Shielded CMR
100
22/8 Security cable Shielded CMR
8
Keystone Jack - CAT6, MIG +, Data Grade
1
Patch Panel - CAT6, 24 Port 110 -IDC, 19' W x13/<' H x1' /' D , UL
4
Allen Tel 1 port faceplate
4
CAT6 Patch Cord -1', Sna less, Mold - Injection, UTP - Blue
4
CAT6 Patch Cord - 3', Sna less, Mold - Injection, UTP - Blue
Investment for cabling and installation of cabling: $500
Door Hardware:
12 Pair Glass Doors with Wide Styles
No Mullion between pair
Jackson Concealed Vertical Rod Exit
Devices
Auto Open Closer on active side
Concealed Closer on inactive side
9,10 Pair Glass Doors with Wide Styles
No Mullion between pair
Jackson Concealed Vertical Rod Exit
Devices
Concealed Closers
SACRAMENTO YUBA CITY
916 - 927 -1500 530- 741 -2044
EUREKA CHICO REDDING
707 -445 -3204 530- 895 -8442 530- 223 -2979
11 Pair Glass Doors with Wide Styles
No Mullion between pair
Concealed Closers
Investment for door hardware: $4,300
Labor for project: $5,965
Insurance and Subrogation $1,600
Total investment for access control hardware, cabling, door hardware and installation:
Civic Center $18,268 plus $869.62 tax
Prices are good until 1/11/16.
If you have any questions, please contact Jack Stevenson 530 -510 -9751.
SACRAMENTO YUBA CITY EUREKA CHICO REDDING
916 - 927 -1500 530- 741 -2044 707 -445 -3204 530- 895 -8442 530- 223 -2979
CELEBRATING
GAYNOR
41
YEARS! 1974-2015
rEsrsM, INC.
CORPORATE HEADQUARTERS Created By Jack Stevenson
9650 Tanqueray Court
Reddmg, CA 96003 530- 223 -2979 ext. 135
PH: (530) 223 -2979 ext. 135 Cell: 530 -510 -9751
FAX: (530) 224 -9236
www.GavnorTelesys.com
City of Ukiah 12!18.15
Attn: Scott Shaver, Sage Sangiacomo, Chris Dewey, and Cody Jennings
SCHEDULE "A" — Civic Annex
Access Control System:
1 each Net2 Software.
Nett Software
Nett software is designed to feel immediately familiar to any Windows user. It will organize and report on
thousands of users and hundreds of doors. Nett standard software contains all of the basic access control
features to control access privileges and report on users. Other features include multiple workstations, time and
attendance monitoring, video integration, site graphics and control of remote sites using TCP /IP or modems.
Nett professional software contains all of the features of Nett standard but with the addition of fire alarm
integration, roll call /muster reporting and anti - passback.
1 each Nett desktop enrollment reader. USB UL approved.
3 each Nett plus small ABS housing and Nett plus controller.
Net2 is a PC based security system for controlling access through doors. Nett allows users to be given access to
particular areas at certain times. Because the system is networked, all administration on can be done from a
central point. Nett plus is one of three control units for the Nett system. It is the most advanced control unit,
employing the latest technology and offering huge potential for future expansion. As security technology
develops, Nett plus can take full advantage. Using Nett plus ensures that the investment in access control is safe
no matter how the system requirements change. Nett plus has on -board TCP /IP to allow direct connect on to
a computer network. This can save me, money and result in a better, more resilient system. Net2 plus control
units can also be connected together using a dedicated RS485 network. This reduces the number of TCP /IP
network points required for larger systems. As with all Nett control units, Nett plus is designed to work
seamlessly in the event of communications failure. It will continue to permit or deny access to users as
appropriate. Once communications are re- established the activity is reported back to the PC.
SACRAMENTO YUBA CITY EUREKA CHICO REDDING
916 - 927 -1500 530- 741 -2044 707 -445 -3204 530- 895 -8442 530- 223 -2979
Parts list included within this quote:
3 Readers
exit PIR sensors.
SACRAMENTO YUBA CITY EUREKA CHICO REDDING
916 - 927 -1500 530- 741 -2044 707 -445 -3204 530- 895 -8442 530- 223 -2979
Net2 PLUS INTELLIGENT IP/485 DUAL TECHNOLOGY CONTROLLERS
3 Net2 Plus; POE input power supply, (2)12Vdc outputs, metal cabinet, UL approved
PROXIMITY CARD READERS
3 PROXIMITY P75 Reader, UL approved
KEYPAD READERS
3 75 series backbox adaptor kit
MISCELLANEOUS ACCESSORIES
3
Request to exit PIR sensors
3 Readers
exit PIR sensors.
SACRAMENTO YUBA CITY EUREKA CHICO REDDING
916 - 927 -1500 530- 741 -2044 707 -445 -3204 530- 895 -8442 530- 223 -2979
Investment for installed recess control Paxton parts: $2,746
Cat 6 and electronic strike cabling for the doors:
500
CAT6 Bulk Cable - MIG+ U /UTP CMR, 23AWG
250
22/4 Security cable Shielded CMR
100
22/8 Security cable Shielded CMR
6
Keystone Jack - CAT6, MIG +, Data Grade
1
Patch Panel - CAT6, 24 Port 110 -IDC, 19' W x13/' H x13/4' D , UL
3
Allen Tel 1 port faceplate
3
CAT6 Patch Cord - 1', Sna less, Mold - Injection, UTP - Blue
3
CAT6 Patch Cord - 3', Sna less, Mold - Injection, UTP - Blue
Investment for cabling and installation of cabling: $400
Door Hardware:
Pair Glass Doors with Wide Styles
No Mullion between pair
Jackson Concealed Vertical Rod Exit
Devices
Auto Open Closer on active side
Concealed Closer on inactive side
1,8 Pair Glass Doors with Wide Styles
No Mullion between pair
Jackson Concealed Vertical Rod Exit
Devices
Concealed Closers
Investment for door hardware: $4,200
Labor for project: $5,122
Insurance and Subrogation $1,250
Total investment for access control hardware, cabling, door hardware and installation:
Civic Annex $13,718 plus $596.86 tax
Prices are good until 1/11/16.
If you have any questions, please contact Jack Stevenson 530 -510 -9751.
SACRAMENTO YUBA CITY EUREKA CHICO REDDING
916 - 927 -1500 530- 741 -2044 707 -445 -3204 530- 895 -8442 530- 223 -2979
Attachment #3
Paxton Access Control References
John Souza
City of Fresno
559 - 621 -5240
iohn.souza @fresno.gov
California State University Stanislaus
Tim Overgaauw
209 - 664 -6626
Tovergaauw @csustan.edu
Redwood Hotel Casino
Deana Scott
707 - 482 -1777
Dscott @todgaming.com
ITEM NO.: 13a
MEETING DATE: __January 6, 2016_
c "i.ty of ukiah
AGENDA SUMMARY REPORT
SUBJECT: APPROVE PURCHASE OF VIDEO STORAGE HARDWARE FOR LOCAL POLICE
ARCHIVAL VIDEO IN THE AMOUNT OF $89,352 AND CLOUD STORAGE WHICH WILL
BE BILLED PER MONTH AT A CAPACITY UTILIZATION RATE; APPROVE PURCHASE
OF ADDITIONAL STORAGE FOR FACILITY SURVEILLANCE SYSTEM IN THE AMOUNT
OF $33,273 AND CORRESPONDING BUDGET AMENDMENTS.
Summary: Council will consider an upgrade to the City's video storage capacity per newly updated State
law requiring a one -year retention of video footage. Improved /increased storage capacity is needed for
both police and facility video footage.
Background: Pursuant to government code section 34090.6, the City of Ukiah is required to retain video
storage for one year. This includes all Police video, as well as City of Ukiah facility surveillance video.
Under the new guidelines, one year of video recording is estimated to consume 116 Terabytes (TB) of
storage.
The Police Department (PD) currently operates thirty -one body -worn cameras and twenty -four patrol
vehicle cameras. PD video data is estimated to consume *18TB — 30TB of storage, depending on
number of recordings triggered by public safety events. ( *18TB represents the minimum data capacity
recommended by Data911, the PD's chosen video hardware and software manufacturer.)
In addition, the City currently operates thirty -six facility surveillance cameras with seventeen additional
cameras slated for install in 2016 (primarily at the Grace Hudson Museum).
With support from the City's IT service partner - Portola Systems, multiple solutions were researched and
are provided for your review in this staff report.
Continued on Paoe 2
RECOMMENDED ACTION(S): Approve purchase of EMC Isilon "NAS" from EMC Corporation for local
police archival video storage in the amount of $89,352, and Cloud storage from Microsoft Azure which
will be billed monthly based on utilization, and approve purchase of additional storage from Gaynor
Telesystems, Inc., for Pelco Video storage for the facility security surveillance system in the amount of
$33,273.
ALTERNATIVES: Do not approve_ and remand to staff with alternate direction.
Citizens advised: N/A
Requested by: N/A
Prepared by: Scott Shaver, IT Coordinator; Maya Simerson, Community Services Supervisor; and Ryan
Miller, V.P. Portola.
Coordinated with: Sage Sangiacomo, City Manager; and Karen Scalabrini, Finance Director.
Presenters: Scott Shaver, IT Coordinator; Maya Simerson, Community Services Supervisor; and Ryan
Miller, V.P. Portola.
Attachments: Attachment #1 Option 3 illustration
Attachment #2 Option 3 price quotes
Attachment #3 Information Technoloqies Distribution for Video Storage
COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other _
RECORDS APPROVED: ❑ Agreement: ❑ Resolution: ❑ Ordinance:
Note: Please write Agreement No in upper right corner ofagreement when drafted.
Approved: .t' C ,—,
ge S n ' c mo, City Manager
Page 2 of 5
City Primary IT Systems Storage Background: The City currently utilizes a six - year -old, on- premise
Dell Compellent SAN storage appliance to house all virtual servers, as well as all City and PD data.
Current capacity allocated for PD video is set at 4TB. Due to storage limitations, recently -added patrol
vehicle cameras are powered -off and body -worn camera retention policies are not fully compliant with
government code section 34090.6.
The current storage is segmented into two storage tiers. The first (tier 1) is comprised of 18TB of high
performance disk dedicated to read /write intensive workloads, such as SQL databases, virtual machines
and application data. The second (tier 3) is comprised of 51TB of low performance disk dedicated to less
demanding and stagnant archive data. The City does not currently operate any Tier 2 performance
storage. The City and PDs day -to -day operations are dependent on the health and stability of this
mission critical Dell storage.
Cumulatively, City and PD data currently consumes 37% of the Dell system's available capacity. System
utilization and status is considered healthy.
Year -to -year, City and PD 2016 data (excluding video) growth is expected to equal 5 -10% of current
(2015) consumption, an addition of 1T6 — 2.5T6, not including any unforeseen application upgrades or
City Department requests.
2016 consumption, with the added PD video, is expected to equal 65% - 85% of the total Dell SAN
formatted capacity.
Total consumption beyond 70% of total capacity will downgrade system status from healthy to warning
and add performance overhead (disk and controller 1/0 overhead will be increased in parallel to data
growth), impacting the system's ability to fulfill demand imposed by the City's day -to -day workloads and
PD's video recording /reviewing demands.
Currently, the City's existing storage is considered single - point -of- failure and will only allow for existence
of a single copy of PD video. If video becomes corrupt or deleted, recovery will not be possible. In the
event of SAN failure or physical damage, extended downtime, loss of productivity and /or complete data
loss will occur.
While the existing Dell system could be upgraded to accommodate foreseen video storage and
compliance demands, expansion of the existing systems would require additional investment in the
existing six - year -old storage system and would not address future expansion capability, offload of video
storage archival data to the cloud, backup, and disaster recovery systems or separation of Police Data
from City Systems.
City Pelco Facility Surveillance Storage: The current Pelco video surveillance network- video - recorder
(NVR) capacity is 19TB. Current utilization is 50 %, with 14 days of retention. One -year video retention
requires the addition of 96T6. Pelco video requires local storage, is not compatible with NAS technology
and requires a minimum of one year mandatory retention per State requirements.
The existing Pelco system is healthy and can be expanded to accommodate State's retention
requirements.
Discussion: Continual growth of City data is inevitable; long -term archival and compliance mandates,
advancements in technology, and fulfillment of desired and required community services all are driving
demands and increasing City Information Technology (IT) costs. City staff plans to shift IT economics and
reduce long -term growth costs by engaging a hybrid -cloud strategy.
A reduction in capital expenditures, associated with systems upgrades, expansions and IT lifecycles
management can be made possible by leveraging the cloud. While cloud storage does often provide
Page 3 of 5
benefits in flexibility, performance, and reduced environmental considerations, a 100% cloud technology
strategy is unfortunately neither cost effective, nor technically sound.
EMC Isilon (outlined in Option 3 below) will best allow the City to employ a hybrid -cloud strategy (for
current and future storage needs), wherein on- premise and cloud storage solutions will be integrated.
The benefit and capability, over time, will be a shift in storage and computing economics from purely
capitalized, to a mixture of capital and operational. By moving to a hybrid utility cloud storage strategy,
the City will benefit from economies of scale, realizing long -term storage cost reductions, as stagnant
archive data is moved to low cost, cloud storage tiers and as increased global adoption of the cloud push
storage rates downward.
Phase 1: Staff is requesting approval to purchase an EMC Isilon Network Attached Storage (NAS)
hardware and software solution, with three -year support and installation in the amount of $89,352. This
solution will provide on- premise and cloud storage capability for City Police Body -Cam and Patrol Vehicle
Video. This will allow the City to comply with the State's mandated "one- year" retention of Public Safety
video data.
Staff is also requesting approval to purchase Pelco on- premise 96TB NVR Facility Video Surveillance
storage, with three -year support and installation, in the amount of $33,273.
The storage requests reflect the number of cameras currently in operation, including the Grace Hudson
Museum project. As Pelco cameras are added, future additional storage will be necessary to adhere with
mandated "one -year- video" data storage compliance requirements.
Future Outlook and Implementation Plan: Phase 2 - In addition to affording City /PD compliance with
State mandated video retention policies, this Phase 1 purchase of EMC Isilon technology will also deliver
foundational technology, enabling City's Phase 2 hybrid -cloud and Disaster Recovery strategies.
Fiscal Year (FY) 16/17, Phase 2 of this solution is required for Disaster Recovery. The City Data Center
contains all City physical servers and Dell Compellent storage systems, which house all PD and City
mission critical Virtual Servers and Data. The City Data Center is currently in a "Single Point of Failure"
state and is in need of a Disaster Recovery solution. If The Data Center were compromised by fire,
flooding etc., City operations would be significantly impacted. An off - premise configuration consisting of
cloud (Microsoft Azure) and physical (Dell and EMC) storage and backup software, as well as an
additional cluster of four ( + / -) servers will provide a redundant fallback capability and Disaster Recovery
procedure to be enabled.
Phase 2 cost is presently under evaluation and will be presented to Council within the FY16/17 Capital
Projects budget.
Research: Necessary due diligence for this report was performed by a review committee, whose
members were Scott Shaver, Cody Jennings, Ryan Miller, Chris Dewey, Karen Scalabrini, Sage
Sangiacomo, and David Rapport. The committee was tasked with investigating and reviewing solutions
capable of fulfilling the following goals: a.) Upgrade storage to comply with State requirements; b.)
Reduce potential for downtime, data -loss and /or negative performance impact of IT systems; c.)
Introduce cloud storage capability to City systems. The following four options were investigated.
Evaluated costs, pros and cons are outlined below. Please refer to Attachment #1 for illustrations of the
options:
Option 1 — $69,637.00
Expand existing City Dell storage system by 30TB and Pelco surveillance storage by 96TB.
Benefit Con
Page 4 of 5
• Low Cost • Does Not Address Storage Backup
' Quick Deployment • Does Not Address Separation of PD Data from City Systems
Future Scalability • No Cloud Integration
' Ease of Administration • No Data Center Redundancy Plan
Option 2 — $119,649
Phase 1 FY 15/16 — Expand existing Dell Storage system by 30TB and add new dedicated storage
appliance w/ 30TB capacity in PD Server Room. Expand local Pelco surveillance storage by 96TB.
Phase 2 FY 16/17 — Cost to be determined. Expand new dedicated storage appliance (installed under
Phase 1) in PD with additional 30TB (total of 60TB phase 1 +2) and add four Dell server host cluster to
provide redundant operations in the event of disaster, fire, flood, etc..
Phase 1 & 2 Benefit Con
• Quick Deployment • No Cloud Integration
• Future Scalability • Data Center Failover Location is Not Offsite
• Ease of Administration
• Does Address Separation of PD Data from City Systems
Adds Redundancy for Public Safety Video
Option 3 — $122,625 (Staff Recommends This Option)
Phase 1- $122,625: Install EMC Isilon NAS and archive PD video to Microsoft Azure using native Isilon
Cloud Pool technology. Expand local Pelco surveillance storage by 96TB.
Phase 2- To be determined - FY 16/17 - Purchase and install a four - server cluster with necessary storage
at one of our City sites to provide redundant operations in the event of disaster, fire, flood, etc. This will
utilize the Isilon appliance capabilities to accomplish Server and Data Replication.
Please reference quotes in attachment #2 for a total cost of $122,625 including a configuration and
installation fee.
Phase 1 & 2 Benefit Con
• Quick Deployment • Not a Valid Solution for High Transaction Data i.e. SQL DB
• Future Scalability • Introduction of Additional Technology in Data Center
• Ease of Administration
• Separation of PD Video from City Systems
• Adds Redundancy for Public Safety Video
• Adds Cloud Integration
• Can be used as Backup Target
Option 4 - $5000 / Month —
Provision cloud servers dedicated to Public Safety Verus (body and in -car cams) — 100% hosted in
Microsoft Azure (Cloud). Expand local Pelco surveillance storage by 96TB.
Benefit Con
• Quick Deployment • High TCO and OpEx
Page 5 of 5
• Future Scalability • Poor video performance and upload download times anticipated
• Ease of Administration • No Phase 2 solution (addresses only video demands)
• Adds Redundancy for Public Safety Video
Recommendation
Staff recommends Option 3, which utilizes the Isilon appliance for the Police Archival Video storage and
storage expansion of the Pelco facility surveillance system. This will bring the City of Ukiah into
compliance, maintaining one year of video storage for Police video and for the City of Ukiah's facility
surveillance video.
While Option 3 is not the least expensive option to implement, it best fulfills the following goals: a.)
Upgrade storage to comply with State requirements; b.) Reduce potential for downtime, data -loss and /or
negative performance impact of IT systems; c.) Introduce cloud storage capability to City systems by
providing a gateway to hybrid -cloud storage, allowing potential for archive and backup data to be housed
on low -cost cloud storage. Furthermore, Option 3 reduces potential impact on the City's existing
resources by shifting demand to a dedicated appliance and providing a storage platform independent
from the City's current production storage to house selective copies of City and PD critical data.
Portola Systems vetted pricing from multiple vendors based on various cost scenarios.
FISCAL IMPACT:
Budgeted
New Appropriation
Budget
Previous Contract
Amount in
Source of Funds
Account Number
Amendment
or Purchase Order
15 -16 FY
(Title & No.)
Required
No.
$0
Multiple Funds
209.22900.80100
$122,625
Yes ® No ❑
N/A
Costs are allocated according to the cost allocation plan in place for the FY 2015 -2016 budget. This is a
one -time cost which will need to come from reserves from each separate fund. Please see Attachment #3
for allocation distribution. If selected, Option 3 will require a cloud storage vendor for which the City will
leverage its existing licenses with Microsoft for the Azure resource. Ongoing costs for cloud storage
(Microsoft Azure) which will begin at $0 and can increase up to $925 per month for the first year, will be
based on the amount of storage utilized on a monthly basis.
City Hall Public Safety Attachment #1
Data storage demand will
exceed capacity by end of
January 2016
Storage
Current in City Hall Data
7T Center
Current
other
Systems
Data
City of Ukiah
Current Public Safety
Storage
a---
Pelco Systems
Data Rate 9.6Tb per Month
116Tb per Year
t fi
Verus Systems
Data Rate 1.5Tb per Month
18TB per Year
i
sa
SL_
City Hall
Data storage demand will
allow for 1YR Retention of all
Public Safety Video
Storage
Current in City Hall Data
Center
City of Ukiah
Proposed Public Safety Video Storage —
Opt 1. Single point no redundancy
96Th
Total -- --
Proposed Pelco Systems
Data Rate 9.6Tb per Month
Cost $33,273.00 116Tb per Year
30Tb
Total
Proposed
Cost $36,363.78
Total Cost Oat. 1
$69,636.78
Benefit
• Low Cost
• Quick Deployment
• Future Scalability
• Ease of admin
Verus Systems
Data Rate 1.5Tb per Month
18TB per Year
Con
• Does not address storage backup
• Does not address separation of PD
data from City systems
• No cloud integration
Public Safety
City Hall
Data storage demand will
allow for SYR Retention of all
Public Safety Video
Verus Systems
Data Copy
Add to Pelco Storage
Current in City Hall Data
Center
Add to Dell Storage
Current in City Hall Data
Center
Police Department
96Tb
Total
Proposed
Cost $33,273.00
Gaynor48TBNVR
30Tb
Total
Proposed
Cost $36,363.7
DLA103896
30Tb
Total
Proposed
Pelco Systems
Data Rate 9.6Tb per Month
116Tb per Year
8
Verus Systems
Data Rate 1.5Tb per Month
18TB per Year
Add Dell Storage Cost $50,013.65
Proposed in PD Data Center
DLA103896
Total Cost Ootion 2.1
City of Ukiah $119,649.78
Proposed Public Safety Video Storage —
Opt 2. Redundant PD Video Storage
Benefit
• Quick Deployment
• Future Scalability
• Ease of admin
• Addresses separation of PD
data from City Systems
• Adds redundancy for public
safety video
Con
• No Cloud integration
3
Public Safety
City Hall
Microsoft Azure Cloud
Storage
Rate = $00.10 p /GB
i
i i
i
Proposed Pelco Expansion
Storage
i
Current in City Hall Data
Center
Proposed Isilon NAS
(Physically separate PD systems and all
other City storage resources)
City of Ukiah
Proposed Public Safety Video Storage —
Opt 3. Isilon NAS + future Cloud
96Tb
Total
'Proposed Pelco Systems
Data Rate 9.6Tb per Month
Cost $33,273.00 116Tb per Year
48Tb
Total
Proposed
Cost $89,352.00
Total Cost ODt. 3
$122,625.00
Verus Systems
Data Rate 1.5Tb per Month
18TB per Year
Benefit
• Quick Deployment
• Future Scalabdity
• Ease of admin
• Addresses separation of PD data from City Systems
• Adds redundancy for public safety video
• Adds cloud integration
Con
• Future cost of cloud utility unknown
• Introduction of additional technology in DataCenter
Public Safety
t r,
h 16
City Hall
Microsoft Azure Cloud
Public Safety
100%
Est. Avg. $5,000 p /mth =
$60,000 P /Yr
96Th
Total
i
Proposed Pelco Systems
Proposed Pelco Expansion Data Rate 9.6Tb per Month
Cost $33,273.00 116Th per Year
i Storage
Current in City Hall Data
Center
---------------------------------------------------------------------
---- - - - - --
I--------------- ------ - - - - -- --------------------------------------------------------
Year 1= $78,829.00
Year 2 = $60,000.00 Verus Systems
Year 3 = $60.000.00 Data Rate 1.STb per Month y }
3 Year Cost 18TB per Year
$198,892.00
5 Year Cost
$318,892.00
City of Ukiah
Proposed Public Safety Video Storage
Opt 4. 100% Azure Cloud
Benefit
• Quick Deployment
• Future Scalabihty
• Ease of admen
• Adds redundancy for public
safety video
Con
• High TCO and OpEx
• Poor video performance and
upload download times
anticipated
ortola.
systems Inc
7064 Corline Court, Suite B5 - Sebastopol. CA 95472
707 -824 -8800 Phone• 707 - 824 -8866 Fax
Bill To
City of Ukiah
411 West Clay Street
Ukiah, CA 95482
Attachment #2
Sales
Quote
Date
Sales Quote No.
1292015
6533
Vendor
Portola Systems, Inc.
7064 Conine Court. Suite B5
Sebastopol, CA 95472
Ship Via
Rep
Terms
Client P.O. No.
Engagement
Ground
RTM
HW SW due upon receipt
HW SW Purchases
Consulting and Labor due Net 30
Part Number
Description
Units
Unit Cost
Order Total
X210 -SATA -007
X210-24T/48G/2x I OGE 2x1GE
3
14,728.00
44,184.00T
24TB HDD /3.5in
48GB RAM (Next Gen)
CABLE, IB QDR, QSFP -QSFP, 3M
PWRCRD,2,IEC320 C14- C13,208V UNIVERSAL
2 SFP+ OPTICS KIT - I OGbE
MELLANOX 8 PORT QDR SWITCH
I OGBE DUAL -PORT SFP WITHOUT OPTICS
TRK -BASIC DESC
CONADV /SNAP
1
13,967.00
13,967.00
ENTERPRISE- SMARTPOOLS (Tier 3)
SW: Basic Bundle (Tier 3)
INSIGHTIQ FOR ONEFS
PSINST -ESRS
ZERO DOLLAR ESRS INSTALL
1
0.00
0.00
M- ENHHWI -001
ENHANCED HARDWARE SUPPORT
1
17,551.00
17,551.00
ENHANCED SOFTWARE SUPPORT
MISC
18TB Cloudpools license not available for purchase until January 2016
1
7,560.00
7,560.00
This is not an Invoice - Do not pay from this document
Estimate good for 14 days.
Subtotal $83,262.00
Freight/Shipping Not Included.
Sales Tax (8.12500) $3,589.95
Cancellation subject to a 10 "0 restocking fee
Order Total $86,851.95
+ e '211-0 0 nft �p 1'k 44A 1/
Signature Authorizing Order Date
,'S°j 3 sz
CUSTOMER QUOTE
FROM: Gaynor Telesystems
►QUOTE VALID FOR 30 DAYS
CUSTOMER: City of Ukiah
Attn: Scott
GAYNOR
at b7
rat�rsrer>Its, mrc.
9650 Tanqueray Court
Redding, CA 96003
PH: (530) 223 -2979 ext.135
FAX: (530) 224 -9236
istevensonfdtoavnortelesys.com
DATE: 12/18/15
QUOTE FOR: ADDING 96 TERABYTES OF STORAGE TO THE PELCO NVR
SCOPE OF WORK — Gaynor will provide and install two each 48 Terabyte external arrays 4U rack mount
storage for a total of 96 Terabytes. Recording all 36 cameras on motion averaging 10 hours of recording per
day at the highest video quality saving 4 frames per second of video provides Gaynor an estimation of 116
Terabytes for 365 days, This is just an estimation and not exact. So Gaynor is quoting 96 additional
Terabytes plus the 20 Terabytes you have in the current NVR for a total of 116 Terabytes.
48 Terabyte External Array - $30,888 (3 Year Parts Warranty)
External Storage Interface Card for the Existing Pelco NVR - $725
Labor to install and program - $1,500
Insurance - $160
QUOTE TOTAL: $33,273.00 (Plus Tax and Shipping)
Terms of payment shall be. 25% of purchase price down upon agreement date
40% of pur hale price upon delivery of the equipment
30% of purchase price upon substantial completion
Balance (5 %) due upon acceptance of the system
Disclaimer.
Gaynor Telesystems will connect your phone, camera or other equipment to a third party dial Iona or intemel service provider within your bus ness, the Installation or monthly charges from your third party dial lone
provider isn't Included in the pricing above. Gaynor Telesystems has no control over the reliability of the third party service providers . It is the customer's responsibility to provide a stable service provider for
Integration to our equipment. If multiple trips are required there may be additional labor charges. There Is a potential for additional charges to be incurred If connection problems or network diagnostics adse, bdwe
during or after installation. M example of these is static, dropped calls, disconnects, echo, network Integration Issues, or call phone carder claims that the phone system is al fault. When we troubleshoot and
discover the problem Is with the carrier or customer's network we will bill for our diagnostic time at our nomad rates.
Gaynor Telesystems recommends a UPS / Surge protection an all equipment. Problems or hardware failure due to electrical loses (power outages / surges / brownouts) are not covered under warranty or maintenance
Unforeseen circumstances may require additional hardware and/or software to be purchased and installed during the InstaUallon of the above items This quote does not InGude any terns not fisted that may be
needed, including upgrading your existing cable Infrastructure, that would be a separate quote If needed. Examples of existing infrastructure Include cables. lacks, routers, patch panels, network switches, POE
switches, racks, 66 blocks. patch cards, network equipment, virtual private network equipment, and network configuration.
To accept this quote, please sign and fax back to — 530 - 224 -9236
City of Ukiah Jack Stevenson
Attachment #3
Internal Services - Information Technologies Distribution for Video Storage Budget Adjustment
Distribution Basis /Bases
Percent Dept. Budget
Number of Full Time Equivalent Employees (FTEs) 100.00% $ 122,625
Total 100.00% $ 122,625
10015100 City Treasurer
0.38
0.20%
248
10011100 City Clerk
1.00
0.53%
651
10012100 City Manager
1.56
0.83%
1,016
10012200 Administrative Support
0.50
0.27%
326
10013400 Accounting
6.80
3.61%
4,430
10016100 Human Resources /Risk Management
2.50
1.33%
1,629
10017100 Business, Economic, Grant & Housing
2.40
1.27%
1,563
10022100 Parks
11.15
5.92%
7,263
10022810 Recreation Administration (includes all Recreation Activities 440)
7.81
4.15%
5,088
10023100 Planning & Community Development
3.44
1.83%
2,241
10023320 Building Inspection
2.06
1.09%
1,342
10024210 Engineering (includes Landfill/Solid waste 140)
256
1.36%
1,668
10024220 Streets
5.05
2.68%
3,290
10024214 Storm Drain
1 30
0.69%
847
10520210 Police Patrol
3385
17.98%
22,051
10520224 Police Major Crimes
1.00
0.53%
651
10520218 Community Services Officers (Includes SLESF 1.00)
580
3.08%
3,778
10521210 Fire
11.15
5.92%
7,263
20413500 Purchasing
2.05
ONW
1.09%
1,335
20513300 Billing & Collection
6.00
3.19%
3,909
20524415 Water Meter Reading
1 88
1.00%
1,225
20526430 Electric Meter Reading
1.88
1.00%
1,225
20324100 Garage
3.25
1.73%
2,117
20824300 Alex Rorabaugh Recreation Center (ARRC)
0.32
0.17%
208
20822500 Building Maintenance
4.78
2.54%
3,114
20620231 Dispatch Ukiah (Includes Dispatch Fort Bragg 3.00)
9.00
4.78%
5,863
72022400 Golf
0.45
0.24%
293
73022600 Conference Center
271
1.44%
1,765
77725200 Airport
4.24
2.25%
2,762
80026110 Electric Overhead
5.20
2.76%
3,387
80026120 Electric Underground
616
3.27%
4,013
80026200 Electric Testing & Calibrating
1 40
0.74%
912
80026130 Electric Substation
1 70
0.90%
1,107
80526610 Street Lighting
1.15
0.61%
749
80026330 Electric Hydro Plant
0.75
0.40%
489
80026400 Electric Administration
203
1.08%
1,322
82024410 Water Administration
2.03
1.08%
1,322
82024411 Water Production Operations & Management
4.99
2.65%
3,251
82024414 Water Distribution Operations & Maintenance
5.60
2.97%
3,648
84024420 Wastewater Administration
2.98
1.58%
1,941
84024421 Wastewater Operations & Maintenance
4.41
2.34%
2,873
84024425 Wastewater Treatment
6.48
3.44%
4,221
31122870 Alex Rorabaugh Recreation Center (ARRC)
0.23
0.12%
150
69122700 Museum
3.86
2.05%
2,515
75017110 Visit Ukiah
0.50
0.27%
326
Total FTE Used for Distribution
188.24
100.00%
122,625
GF
66,583
54.3%
Purchasing
1,335
1.1%
Billing & Collection
6,358
5.2%
Garage
2,117
1.7%
Corp Yard
208
0.2%
Building Maint
3,114
2.5%
Dispatch
5,863
4.8%
Golf
293
0.2%
Airport
2,762
2.3%
Electric
11,980
9.8%
Water
8,221
6.7%
Wastewater
9,035
7.4%
Conf. Center
1,765
1.4%
ARRC
150
0.1%
Visit Ukiah
326
0.3%
Museum
2,515
2.1%
Total
122,625
100.0%
ITEM NO.: 13b
MEETING DATE: January 6, 2016
city of ukiah
AGENDA SUMMARY REPORT
SUBJECT: ADOPTION OF RESOLUTION ESTABLISHING A SPECIAL REVENUE FUND TO
COMMIT FUTURE TRANSFER STATION RENTS; CREATE MECHANICS FOR
ADJUSTMENT OF TRANSFER STATION GATE FEE SURCHARGE; AND USE LOCAL
GOVERNMENT ASSURANCE OPTION FOR THE CORRECTIVE ACTION PLAN (CAP
RESERVE) OF THE UKIAH LANDFILL.
Summary: Council to consider adopting a Resolution establishing a New Special Revenue Fund to
commit Future Transfer Station Rents to any unfunded Landfill Closure, Post - Closure Maintenance, and
Corrective Action Plan costs; create mechanics for adjustment of Transfer Station Gate Fee Surcharge,
and use the Local Government Financial Test to meet CalRecycle Financial Assurance requirements for
the Corrective Action Plan of Ukiah Landfill.
Background: The City has been working to close the Ukiah landfill since 2001. Cal Recycle requires the
City to provide Financial Assurances for the following three costs in order to fulfill regulatory obligations
for the landfill closure:
1. Closure Costs — The City provided a pledge of Solid Waste Enterprise Funds to fulfill this
obligation, which Cal Recycle has accepted (Estimated at $10,343,287 (Attachment 2)).
2. Post - Closure Maintenance (30 Years) - The City provided a Pledge of Revenue (curbside
collection revenues) to fulfill this obligation, which Cal Recycle has accepted. (Estimated at
$3,722,158, adjusted for inflation over the next 30 years (Attachment 3)).
3. Corrective Action Plan (CAP Reserve) — Staff proposes to use the Local Government Financial
Test to fulfill the estimated $634,925 obligation (Attachment 4).
The City expects to proceed with regulatory closure in 2016. The City has provided the required financial
assurances for Closure and Post - Closure Maintenance of the Landfill. The City meets all the tests under
the Local Government Financial Test to satisfy the Financial Assurance requirements for the Corrective
Continued on Paae 2
RECOMMENDED ACTION(S): Adopt the Local Government Assurance (Option 1) to fulfill Corrective
Action Plan (CAP) Finance Assurance with Cal Recycle, and by Resolution, Establish a Special
Revenue Fund, Commit Transfer Station Rents, Provide an adjustment mechanism for existing
Transfer Station Gate Fee Surcharge.
ALTERNATIVES: Adopt Revenue Pledge (Option 2) for Financial Assurance with Cal Recycle. Give
other direction to Staff. _
Citizens advised: N/A
Requested by: N/A
Prepared by: Karen Scalabrini, Finance Director and Tim Eriksen, Public Works Director /City Engineer.
Coordinated with: David Rapport, City Attorney.
Presenters: Karen Scalabrini, Finance Director and Tim Eriksen, Public Works Director /City Engineer,
Attachments: 1. Resolution
2. Closure Cost Estimate
3. Post - Closure Maintenance Cost Estimate
4. Cost Estimate for Corrective Action Plan
5. Recap of u ®dated costs for Closure. etc.
COUNCIL ACTION DATE: : ❑ Approved ❑ Continued to ❑ Other
RECORDs APPROVED: ❑ Agreement: ❑ Resolution: ❑ Ordinance:
Approved:
e t3angpeorno, City Manager
Page 2 of 6
Action Plan (CAP Reserve). Submittal of the documents required to establish that the City satisfies the
Local Government Financial Test for the CAP reserve for CalRecycle approval will complete the last of
the three Financial Assurance steps.
However, the most recent engineers' estimates, which include added costs for recent additional
regulations, indicate that the approximate $8.2 million the City has collected and set aside to cover all
three obligations are not sufficient for Closure, the thirty -year Post - Closure Maintenance, and a CAP
Reserve of the landfill. See Attachment 5 which recaps the additional costs making up the shortfall.
The City will be required to make up any shortfall of cash. The Staff has identified two Non - General Fund
revenue sources to make up any short fall: Transfer Station Rents and Transfer Station Gate Fee
Surcharge.
Discussion: In 2017, the City will become the owner of the Ukiah Transfer Station located on Taylor
Drive. Under the terms of existing contracts, the City as owner, will begin to collect rents for the Transfer
Station operator on January 1, 2017.
In order to stabilize the City Landfill Enterprise Fund, protect the General Fund, and insure that the City
has sufficient funds to meet closure costs, Post - Closure Maintenance Costs, and the CAP reserve, the
City can commit rent revenue from the Transfer Station to any unfunded costs for the landfill. Rental
income can be recorded in a special revenue fund established by resolution (Attachment 1). In addition,
once Transfer Station Rent revenue is committed to any short fall in closure, post - closure maintenance,
and the CAP then an adjustment process for the already established Transfer Station Gate Fee
Surcharge also needs to be spelled out; so that the two revenue sources can be applied to any unfunded
shortfall in closure, post - closure, and CAP during the thirty -year post - closure maintenance period.
The City is required to provide Cal Recycle Financial Assurance for Corrective Action Plan (CAP
Reserve) for the Ukiah Landfill located at 3100 Vichy Springs Road.
There are two ways to provide financial assurance to Cal Recycle:
1. Local Government Assurance - The City goes through and meets a list of Criteria for Finance
Assurance as set forth in Title 27 of the California Code of Regulations, Section 22249, which
provides as follows (with boldface added):
§ 22249. CIWMB - -Local Government Financial Test
(a) To pass the local government financial test, and to demonstrate financial responsibility
for postclosure maintenance and /or corrective action costs, an operator or a guarantor shall
be a local government agency and shall meet the criteria of (e), (f), (i) and Q) based on
financial statements prepared in conformity with Generally Accepted Accounting Principles for
governments and have its financial statements audited by an independent certified public
accountant.
(b) A local government is not eligible to assure its obligations under §22249 if it:
(1) Is currently in default on any outstanding general obligation bonds, or
(2) Has any outstanding general obligation bonds rated lower than Baa as issued by
Moody's or BBB as issued by Standard and Poor's, or
(3) Has operated at a deficit equal to five percent or more of total annual revenue in each of
the past two fiscal years, or
(4) Receives an adverse opinion, disclaimer of opinion, or other qualified opinion from the
Page 3 of 6
independent certified public accountant auditing its financial statement as required by (a).
(c) The phrase "current postclosure maintenance cost estimates covered by the test" refers to
the current postclosure maintenance cost estimate required by 0)(1) to be shown in
paragraphs 1 and 2 of the letter from the chief financial officer.
(d) The phrase "current corrective action cost estimates covered by the test" refers to the
current corrective action cost estimate required by 0)(1) to be shown in paragraphs 1 and 2 of
the letter from the chief financial officer.
(e) The total amount of postclosure maintenance costs and corrective action costs which
can be assured under this local government financial test is determined as follows:
(1) If the local government operator or guarantor does not assure other environmental
obligations through a financial test, it may assure postclosure maintenance costs and /or
corrective action costs that equal up to 43 percent of the local government's total annual
revenue.
(2) If the local government operator or guarantor assures other environmental obligations through
a financial test, including but not limited to those associated with underground injection control
wells, petroleum underground storage tank facilities, PCB storage facilities, and hazardous waste
treatment, storage, and disposal facilities, it must add those costs to the postclosure maintenance
costs and /or corrective action costs it seeks to assure. The total that may be assured must not
exceed 43 percent of the local government's or guarantor's total annual revenue.
(3) The operator or guarantor must obtain an alternate financial assurance instrument for those
costs that exceed the limits set in (1) and (2).
(f) The operator or guarantor shall meet the criteria of either (g) or (h) based on the
operator's or guarantor's most recent audited annual financial statements prepared in
conformity with Generally Accepted Accounting Principles for governments.
(g) The operator or guarantor shall satisfy each of the following financial ratios based on the
operator's or guarantor's most recent audited annual financial statements prepared in conformity
with Generally Accepted Accounting Principles for governments:
(1) Liquidity ratio: a ratio of cash plus marketable securities to total expenditures greater
than or equal to 0.05; and
(2) Debt service ratio: a ratio of annual debt service to total expenditures less than or equal
to 0.20; or
(h) An operator or guarantor with outstanding, rated, general obligation bonds that are not
secured by insurance, a letter of credit, or other collateral or guarantee must have such bonds
with current investment grade rating as follows:
(1) Aaa, Aa, A or Baa, as issued by Moody's on all such general obligation bonds; or
(2) AAA, AA, A, or BBB, as issued by Standard and Poor's on all such general obligation bonds.
(i) The operator or guarantor shall provide public notice of the local government's assured
obligations by placing a reference to the postclosure maintenance costs and /or corrective
action costs assured through the financial test into its next comprehensive annual
financial report (CAFR). If timing does not permit the reference to be incorporated into the
most recently issued CAFR or budget prior to the first year the financial test is used to assure
Page 4 of 6
local government solid waste facility obligations, the reference may instead by placed in the
operating record until issuance of the next available CAFR. The operator shall certify that
the reference to the postclosure maintenance costs and /or corrective action costs assured
through the financial test is provided. The operator's certification shall be submitted with
the chief financial officer letter as specified in 0)(2).
(1) For postclosure maintenance costs, conformance with Government Accounting Standards
Board (GASB) Statement 18 assures compliance with this public notice requirement.
(2) The following, including the GASB requirements, shall be disclosed:
(A) The nature and source of requirements for those obligations assured by the local government
financial test including postclosure maintenance costs and /or corrective action costs; and
(B) Postclosure maintenance costs recognized at the balance sheet date; and
(C) Estimated postclosure maintenance costs remaining to be recognized; and
(D) Percentage of landfill capacity used to date, as of the end of the latest completed fiscal year;
and
(E) Remaining landfill capacity reported in cubic yards or tons as of the end of the latest
completed fiscal year; and
(F) Estimated remaining useful landfill life in years; and
(G) Corrective action costs. The reference shall be placed in the CAFR not later than 120 days
after the corrective action remedy has been selected as required under Article 1, Subchapter 3,
Chapter 3 ( §20380 et seq.).
(j) Within 180 days after the close of each financial reporting year, the operator or
guarantor shall submit the following items to the CIWMB and, in the case of a guarantor also,
to the operator;
(1) A letter on the local government's letterhead stationary that is worded and completed as
specified in Form CIWMB 112 (7/98), which is incorporated by reference, which contains
an original signature of the local government's chief financial officer. An operator or
guarantor shall use Form CIWMB 112 (7/98) to demonstrate or guarantee financial responsibility
for postclosure maintenance costs and /or corrective action costs.
(A) If the operator or guarantor is using a similar financial test to demonstrate postclosure
maintenance costs and /or corrective action costs for other environmental obligations including but
not limited to those associated with underground injection control wells, petroleum underground
storage tank facilities, PCB storage facilities, and hazardous waste treatment, storage, and
disposal facilities, the operator or guarantor shall list those facilities, as well as the solid waste
facility obligations it seeks to assure.
(2) A letter from the local government's treasurer or auditor - controller certifying the relative
size (43 %) threshold as specified in (e), and the public notice requirement as specified in (1)
have been satisfied.
(3) A copy of an independent certified public accountant's report on examination of the
operator's or guarantor's financial statements for the latest completed fiscal year, with a
copy of the operator's or guarantor's financial statements for the latest completed fiscal year.
Page 5 of 6
(A) An unqualified opinion of the independent certified public accountant is required.
(B) Local governments that have audits conducted only once every two years due to state law,
may use the latest annual statement, audited or unaudited, provided that the most recent audit
resulted in an unqualified opinion from the auditor.
(4) A letter from an independent certified public accountant that performed the audit:
(A) Stating that he or she has reviewed the letter required by 0)(1) from the chief financial
officer including data derived from the financial statements for the latest completed fiscal year of
the operator or the guarantor, and compared the data with the amounts in the financial
statements; and
(B) Describing the procedures performed and related findings, including whether or not
there were discrepancies found in the comparison, based on an agreed -upon procedures
engagement performed in accordance with American Institute of Certified Public Accountants,
Inc.'s (AICPA's) Statement on Auditing Standards No. 75, Engagements to Apply Agreed -Upon
Procedures to Specified Elements, Accounts or Items of a Financial Statement.
(5) A copy of the comprehensive annual financial report (CAFR) used to comply with (i) or
certification by the local government's treasurer or auditor - controller that the requirements
of General Accounting Standards Board Statement 18 have been met.
(6) A copy of the bond rating on the bond rating service's letterhead stationary.
(k) The CIWMB may require updated financial statements at any time from the operator or
guarantor. If the CIWMB finds that the operator or guarantor no longer meets the local
government financial test requirements of (g) or (h), the operator shall obtain alternate coverage
within 60 days after receiving the notification of such a finding.
(1) If, when preparing its annual update, an operator using the local government financial test fails
to meet the requirements of the financial test under (g) or (h), the operator shall obtain alternate
coverage within 210 days after the close of the financial reporting year.
(m) If the operator fails to obtain alternate coverage within the times specified in (k) or (1), the
operator shall notify the CIWMB by certified mail within 10 business days of such failure.
(n) A local government financial test may be combined with another payment mechanism
to assure the amount of required coverage specified in § §22211 and 22221 of Subchapter
2.
2. Pledge of Revenue - the City pledges revenues from a source of revenue available to the City for
this purpose which can be used to pay for the Corrective Action Plan. The Pledge of Revenues
option is provided in Title 27 of the California Code of regulations, Section 22245, which provides
as follows:
§ 22245. CalRecycle -- Pledge of Revenue
(a) A pledge of revenue shall consist of a resolution by the governing body of the operator or
provider of financial assurance authorizing an agreement between the operator or provider of
financial assurance and CalRecycle to establish the pledge. The resolution and the agreement
shall remain effective continuously throughout the period in which the pledge of revenue is used
to satisfy the requirements of Subchapter 2 of this Chapter.
Page 6 of 6
(b) The agreement establishing the pledge of revenue shall contain the following items:
(1) The types and sources of pledged revenue;
(2) The amount of revenue pledged from each source;
(3) The period of time that each source of revenue is pledged to be available; and
(4) The solid waste landfill(s) and the current postclosure and /or corrective action cost estimate(s)
that are covered by the pledge.
(5) The authorization for CalRecycle to direct payment for postclosure maintenance and /or
corrective action if CalRecycle determines that the operator has failed or is failing to perform post-
closure maintenance or corrective action activities covered by the mechanism.
(c) An operator or provider of financial assurance shall pledge the following types of revenue that
the operator or provider of financial assurance controls and that will be available in a timely
manner to pay for postclosure maintenance or corrective action:
(1) User fees, rents, or other guaranteed revenue from existing or planned solid waste facilities;
(2) Tax increases within statutory limitations; and /or
(3) Other guaranteed revenues that are acceptable to CalRecycle.
(d) If an operator or provider of financial assurance ceases at any time to retain control of its
ability to allocate any pledged revenue to pay postclosure maintenance or corrective action costs,
the operator or provider of financial assurance shall notify CalRecycle and shall obtain alternate
coverage within 60 days after control lapses.
(e) Each resolution and agreement shall be submitted with a completed pledge of revenue form
CalRecycle 114 (02/2010), which is incorporated by reference.
Recommendation: The City must choose an option for Financial Assurance for the Corrective Action
Plan. The Finance Director has done the calculations necessary to determine that the City Meets the
Local assurance test and believes that it would be the best option for the City because it provides the City
with additional flexibility for the future.
FISCAL IMPACT:
Budgeted
Amount in
15 -16 FY
New Appropriation
Source of Funds
(Title & No.)
Account Number
Budget
Amendment
Required
Previous
Contract or
Purchase Order
No.
N/A
N/A
N/A
Yes No ®
N/A
Attachment 1
RESOLUTION NO. 2016-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF UKIAH ESTABLISHING
FINANCIAL MECHANISM FOR FUNDING CLOSURE, POST - CLOSURE MAINTENANCE,
AND CORRECTIVE ACTION PLAN FOR CITY OF UKIAH SOLID WASTE DISPOSAL SITE
WHEREAS:
1. The City of Ukiah solid waste disposal site ( "Landfill ") located at 3100 Vichy Springs Road,
Mendocino County Assessor Parcel No. 178- 130 -01), consisting of a landfill footprint of
approximately 40 acres, ceased operations and accepting solid waste in September 2001; and
2. Since September 2001, the City has maintained the Landfill, including monitoring wells
surrounding the perimeter of the property and a leachate collection system that captures and
disposes of leachate through the City's sewer system; and
3. Under applicable provisions of the California Public Resources Code and in Title 27 of the
California Code of Regulations ( "CCR "), the City is required to adopt a plan for the closure, post -
closure maintenance, and corrective actions required for the Landfill; and
4. Pursuant to 27 CCR 21180(a), the City must provide post - closure maintenance and a
corrective action plan reserve ( "CAP ") for a thirty -year period after closure; and
5. The cash collected by the City to provide for Closure, Post - Closure Maintenance, and the
CAP reserve are reflected in the City's financial statements as a net position of the disposal site
proprietary fund; and
6. The City is scheduled to complete the closure of the landfill ( "Closure ") in accordance with its
approved closure plan in 2016; and
7. Recently, new and more costly regulatory requirements relating to Closure have been
imposed by the California state agencies with jurisdiction over the Closure. These additional
requirements, including installation of a methane gas collection system, would have been
imposed, even if the Closure had occurred prior to the imposition of these new requirements;
and
8. The most recent engineer's estimates for Closure, including the gas collection system and
other additional requirements, indicate that the net proprietary fund for the Landfill is not
sufficient to cover all of the costs of Closure, Post - Closure Maintenance, and to establish a
CAP reserve; and
9. The City must provide the funding for Closure, Post - Closure Maintenance, and the CAP
reserve; and
10. On January 1, 2017, pursuant to the Amended and Restated Transfer Station Agreement
( "Transfer Station Agreement ") between the City of Ukiah and Solid Waste Systems, Inc.
( "SWS "), dated December 12, 2011, the City is entitled to acquire legal title to the Transfer
Station (Transfer Station) located at 3151 Taylor Drive, Ukiah, California, and the City and SWS
are obligated to enter a lease under which SWS will continue to operate the transfer station and
pay rent ( "Transfer Station Rent ") to the City for the use of the Transfer Station; and
Attachment 1
10. Dedicating Transfer Station Rent to fund Closure, Post - Closure Maintenance, and the Cap
Reserve as further provided herein will provide a source of revenue to fund those obligations
which exceed the disposal site proprietary fund; and
11. Commencing on January 1, 2012, the City adopted a City Surcharge on the Gate Fee at the
Transfer Station ( "Surcharge ") to provide a source of revenue in the Landfill /Solid Waste
Enterprise Fund for Closure and Post - Closure Maintenance, and the CAP reserve. The
Surcharge is currently $2.00 per ton of Solid Waste received at the Transfer Station. The
Surcharge is collected by SWS and remitted to the City, where it is recorded as revenue in the
Landfill /Solid Waste Enterprise Fund as Closure and Post - Closure Reserve; and
12. Committing the Surcharge at its current level or any future level approved by the City
Council will stabilize the Landfill /Solid Waste Enterprise Fund, provide a dedicated source of
revenue to comply with the City's Closure and Post - Closure Maintenance costs, and the
establishment and replenishment of the Cap Reserve; and
13. The combination of the disposal site proprietary fund, Transfer Station Rent, and the
Surcharge will provide adequate funding for City's Closure and Post - Closure Maintenance
costs, and the establishment and replenishment of the Cap Reserve, provided however, that an
increase in the Surcharge may be necessary once the final Closure costs and the method of
financing the City's obligations is determined;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Ukiah as follows:
1. Transfer Station Rent is hereby committed to any unfunded Closure costs, Post - Closure
Maintenance costs, and the establishment and replenishment of the CAP reserve.
2. There is hereby established a Transfer Station Rents Special Revenue Fund (Special
Revenue Fund) for all Transfer Station Rent revenue which fund is established and dedicated to
pay for any Closure costs, Post - Closure Maintenance costs, and the establishment and
replenishment of the CAP reserve.
3. Revenue recorded in the Special Reserve Fund shall be given first preference over other
revenue sources, other than grants, in funding Closure and Post - Closure Maintenance
expenses and CAP reserve requirements that are not funded by the disposal site proprietary
fund.
4. Any Closure and Post - Closure Maintenance expenses and CAP reserve requirements not
funded by grants, the disposal site proprietary fund, and the Special Revenue Fund shall be
funded by the Surcharge.
5. The City Finance Director is hereby directed to prepare for City Council the approval a
Financial Plan (Plan) to extinguish in fifteen years the estimated unfunded Closure and thirty -
year Post - Closure Maintenance costs, and the CAP reserve requirements, and present the
Surcharge to be applied to the Transfer Station Gate Fee commencing on January 1, 2017. The
revised Surcharge shall be submitted to the City Council for approval no later than October
2016. Thereafter, in September of each year, the City Finance Director shall prepare an update
of the Plan to fund Closure, Post - Closure Maintenance, and CAP requirements. Any
recommended increase or decrease in the Surcharge resulting from the annual update of the
Plan shall be presented to the City Council for approval in October, and if approved, will be
applied to the Transfer Station Gate Fee immediately following January 1 st.
2
Attachment 1
PASSED AND ADOPTED this 6th day of January 2016, by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Stephen G. Scalmanini, Mayor
ATTEST:
Kristine Lawler, City Clerk
0
FINAL CLOSLRE COST ESTIMATE WORKSHEET
CITY OF UKUHLANDFILL
PROJECT DESCRIPTION
The information presented herem provides an itemized breakdown of costs to implement the final closure
construction activities summarized in the Construction Drawings for the Fiord Closure of the City of Ukiah Landfill
PREPARED BY:
EBA ENGINEERING
GENERAL SITE INFORMATION
1. Final Closure Costs
Name of Solid Waste Landfill
City of Uldab Landfill
Solid Waste Facilities Permit No
23 -AA -0019
Facility Operator.
City of Ukish, Depas u ent of Public W%
Site Owner.'
City of Ukiah, Department of Public Works
Site Location (CA coordinates, township & range or SE 14, Section 10
IongitudeAstitude, preferred)
Township 15 N%k Range 12 West
Assessors Parcel Number.
178- 130 -010
Site Address:
3100 Vichy Springs Road
S
Ukiah, CA
FINAL CLOSLRE COSTS
1. Final Closure Costs
a. Miscellaneous - Mobilization, Removal, Adjustment, Demolition
S
129,680
b. Final Cover
S
6,752,703
c. Drainage Facilities
S
552,908
d. Access Roads
S
172,575
e. Landfill Gas Extraction System
S
599,535
f. Landfill Leachate Collection System Modifications
$
52,965
g. Revegetetion
$
27,000
Contractor Bid Subtotal
S
8,287,366
2. Design Support Engineering
S
15,000
3. Construction Quality Assurance for Closure Construction
S
317,040
4. Landfill Structure Removal
S
5. Groundwater Monitoring Installations
S
6. Security
S
Panel Closure Subtotal
S
8,619,406
Final Closure Subtotal 20% Contingency
S
1,723,881
TOTAL FINAL CLOSUtE
S
10,343,287
Attachment 2
RECEIVED
AUG 14 2015
CITY OF UKIAH
DEPT. OF PUBLIC WORKS
See Cost EstinWe Worksheet - Item 1.13
See Con Fstvute Worksheet - Items 14-19,33-39,41
See Cost Esdmue Worksheet- hems 21 -32
See Cost Estimate Worksheat - Item 20
See Cost Estimate Worksheet - Items 42.68
See Con Eswrine Worksheet - Items 69.73
See Can Estiaute Worksbeet - Item 40
See Cost Esamsdon Backup
Included in Above
None
Included in Above
ENGINEER'S COST ESTIMATE
FINAL CLOSURE CONSTRUCTION
CITY OF UTAH LANDFILL
August 14, 2015
RECEIVED
AUG 14 2015
CITY OF UKIAH
DEPT. OF PUBLIC WORKS
ITEM
NA
17MI
UAVT
VMT
PAMU
QTY
TOTAL
P,It7¢r
1
Mobilization
LS
S 100 000.00
1
$ 100,000
2
Adjust Existing Groundwater Monitoring Well to Grade
EA
S 500.00
3
S 1,500
3
Ad°ust Existing Leachate Wells to Grade
EA
S 500.00
2
S 1,000
4
Remove Existing CMP and HDPE Downdrains and Drain Outlets
LS
$ 5,000.00
1
$ 5,000
5
Remove Existing Leachate Piping
LS
$ 2,500.00
1
$ 2,5D0
6
Adjust Existing Leachate Manholes To Grade
EA
S 1000.00
5
$ 5,000
7
Install G5 Traffic Vault with Checker Plate Top
EA
S 1000.00
1
S 1,000
8
Adjust Existing Gas Vault to Grade
EA
S 500.00
2
S 1,000
9
Install B2436 Gas Extraction Vault with Checker Plate Top
EA
$ 1,000.00
5
S 5,000
10
Adjust Existing ARV and Vault to Grade
EA
S 500.00
1
$ 500
11
Adjust Existing LFG Perimeter Monitoring Wells to Grade
EA
$ 500.00
4
S 2,000
12
Remove Existing Fencing
LF
S 2.00
90
$ 180
13
Structure Demolition
LS
S 5,000.00
1
S 5,000
14
Clearin and G bbing
AC
S 850.00
61.2
$ 52,020
15 1
Refuse Excavation and Relocation
Cy
$ 10.00
13,500
S 135,000
16
Refine Disposal
TON
S 120.00
75 1
$ 9,000
17
Sedimentation Basin Excavation
LS
S 5,000.00
1 Is
5,000,
18
Sub de Preparation
SF
S 0.10
1,937,730 IS
193,773
19
Fill (Foundation U er and Engineered Fill
Cy
$ 3.50
114,5001S
400,750
20
Access Roads
SF
S 1.30
132 750
$ 172,575
21 1
Drain Inlets 4' x 4 Concrete
EA
S 2,500.00
13 IS
32,500
22
Drain Inlets (2'x 2 Concrete
Ea
S 1000.00
5 IS
5,000
23
18" CMP Drain Pie Above Ground
LF
$ 40.00
40
S 1,600
24
18" CM? Drain Pie (Buried)
LF
S 55.00
120
$ 6,600
25
18" HDPE Drain Pie uried
LF
S 55.00
1.733
S 95,315
26
Sedimentation Basin Drainage Riser
is
$ 2,500.00
1
$ 2,500
27
Type I Swale
IF
S 1.50
735
S 1,103
28
Type II Swale
LF
S 6.00
7,965
$ 47,790
29
Type III Swale
LF
S 35.00
5,540
1 $ 193,900
30
Drainage Channel Grading excludes Wit geomembrane, h drobinder
LF
$ 10.00
2,685
1 $ 26,850
31
Grouted Ripmp Outlets
EA
S 2,000.00
61S
12,000
32
Loose Rack Riprap Inlets Outlets Channel Ends
SF
S 35.00
3,650
IS 127,750
33
Erosion Control Straw and Nettie
SF
$ 0.23
253,465
S 58,297
34
Geomenbrane
SF
S 1.05
1,937,730
S 2,034,617
35
Geomembrane Surficial Strips
LF
S 3.50
11,828
S 41,398
36
En ° eered Turf with 518" Sand Ballast InE'dl
SF
S 1.90
1 817 870
$ 3,453.953
37
Engineered Turf with 2" Sand Ballast Infill
SF
S 2.05
10,930
S 22,407
38
Engineered Turf with H droBinder Infill
SF
S 2.65
108,930
S 288,665
39
Engiiieered Turf/Geomembrane Anchor Trench
I.F
$ 5.00
9,565
$ 42,925
40
Seedinit and Fertilizing
AC
$ 2,500.00
10.8
$ 27,000
41
Temporary Erosion and Sediment Control
LS
$ 1-5,00-0-00
1
S 15,000
42
Flare Station Concrete Slabs
Cy
$ 800.00
11.5
S 9,200
43
LFG Extraction Wells
VLF
S 90.00
940
S 94,600
44
Prefabricated Wellhead Assemblies
FA
S 750.00
18
S 13,500
45
Additional Borehole Setup
EA
S 350.00
3
S 1,050
46
Borehole Abandonment
VLF
S 45.00
100
$ 4,500
47
LFG Collection Foot Assembly
EA
$ 800.00
56
S 44,800
48
8" PVC Pipe and Fittings
LF
S 16.00
12,195
$ 195,120
49
6" PVC Pipe and Fittings
LF
S 15.00
179
S 2,685
50
4" PVC Pipe and Fittin
LF
$ 14.00
500
S 7,000
51
8" Isolation Valve
EA
$ 1,500.00
16
S 24,000
52
6" Isolation valve
EA
$ 1,200.00
1
$ 1,200
53
8" Flexible Couplings
EA
S 350.00
99
S 34,650
54
6" Flexible Couplings
EA
S 300.00
3
S 900
55
Vacuum Test Ports
EA
S 50.00
21
S 1050
56
Staked Pipe S Ports
EA
IS 130.00
5
S 650
57
Block Type Pipe Supports
I EA
IS 50.00
1,300
S 65,000
Engineers Cost Estimate 8.14.15 (Rev 1) EBA Engineering
ENGINEER'S COST ESTIMATE
FINAL CLOSURE CONSTRUCTION
CITY OF UKIAH LANDFILL
August 14, 2015
RECEIVED
AUG 14 2015
CITY OF UKIAH
DEPT. OF PUBLIC WORKS
ITw
Na
rr"
VwT
UAU
PRIG$
Q2,J,
TOTeii
PRIC U
58
Metal Frame Pipe Supports
EA
S 130.00
5
S 650
59
Buried Header Crossing
EA
S 1000.00
4
S 4,000
60
Type l Road Crossing
EA
S 2,500.00
4
S 10,000
61
Type 2 Road Crossing
EA
S 2,900.00
2
S 5,600
62
2" HDPE Pipe and Fittings
LF
$ 15.00
2,110
S 31,650
63
Condensate Drop Outs
EA
S 2,000.00
6
S 12,000
64
Condensate Discharge Points
EA
S 1,000.00
6
S 6,000
65
Flare Station Assembly
LS
S 12 000.00
1
S 12,000
66
Security Fencing
LF
$ 25.00
210
S 5,250
67
Flare Station Aggregate Base
SF
S 1.30
9,600
S 12,490
68
Electrical and Telephone Feed
LS
S 10 000.00
1
S 10,000
69
12" Leachate Collection Piping
LF
S 45.00
149
S 6,705
70
6" Leachate Collection Piping
LF
S 40.00
44
S 1,760
71
Concrete Junction Boxes
EA
S 2,000.00
3
S 6,000
72
1 Leachate Sediment Chamber/Wet Well Lining
LS
$ 3,500.00
1
S 3,500
73
1 Leachate UST
LS
S 35,000.00
1 I
rs 35,000
TOTAL $8,287,366
LS
Lump Sum
EA
Each
CY
Cubic Yard
PVC
Polyvinyl Chloride
AC
Acre
HPDE
High - Density Polyethylene
SF
Square Feet
LFG
Landfill Gas
LF
Linear Feet
UST
Underground Storage Tank
VLF
Vertical Linear Feet
Engineers Cost Estimate 8. 14.15 (Rev 1) EBA Engineering
INSPECHON, TESTING AND REPORTING COSTS
CITY OF UEIAH UNWELL
I1�71! nTLU
CMT
UNIT L=
QTY
TOTAL MT
N4
DAILY INSPECTION, RECORDICMING A REPORTMG
A -Pmsm VmdW(Inct. d)
1 ID m
Day
S 1,39000
39
S 54,210
2 EBA.laspedmsW.tmen
Dry
S 1,07000
39
S 41,730 �
3 EDA- AamwmWm
Day
S 1,00000
39
S 39,000
4 Dory Gaolabdal I-Wcd m MAT)
Day
S 1,00000
46
S 46,000
5 Dory Geoe:mleam lospmimu
Day
S 1,00000
45
S 45,000
6 DR* EaainumdTnRtmpa d-
Day
S 1,00000
30
S 30,00D ,
7 Tm+d W pe diem far amedadwi and CkoA d1,Wmd m
Trip
S 15000
75
S 11,250
6 PMM Maoasement for Co m lic al and GeoJfmf lmpa an
Hr
S 13500
40
S 5,400
9 Find Cmaalloa Report
EA
S 28 00000
1
S 28,000
SUBTOTAL Ran ls i rdn :
S 3 90
SAAMPI.ING It TESTING PROGRAM
1 ASTM D 636, Teadle Pmpmde (Geoescmkimac)
EA
S 7000
19
S 030
2 ASTM D 1507, Dadp (Gem)
EA
S 3500
19
S 665
3 ASTM D 1607, Cuboo Black Cmmu (Gmmembram)
EA
S 3500
19
S 665
4 ASTM D 5596, Cad:oo Mick DWMNIM (0mmembmm)
EA
S 2500
19
S 475
5 ASTM D 5991, Skm Thkk= (Ge=embnae)
EA
S 1000
19
S 190
6 ASTM D 6241, CRR Pa== (im0
EA
S 7000
19
S 1,330
7 AS7M D 4595, Teasae PmpeNm (W
EA
S 70.00
19
S 1,330
a ASTM D 96459, dWeLa Ldaad Etmdm (htt0
EA
S 250.00
1
S 250
9 AM 0147, Pine W StabWry (NO
EA
S 35.00
19
S 665
to ASTM G 507, Rataaa Symw t1Y Smkdlq (W
EA
S 35.00
19
S 665
11 ASTM D 7277, H*Udk aMWPOLS (tint)
EA
S 250.00
1
S 250
12 ASTM D 4716, Tmnmbdvtry frm0
EA
S 5000
19
S 950
13 ASTM D 5321, Internal Fdcdaa (fm0
EA
S 350.00
1
S 350
14 ASTM D 6913, Sand Will Omdatlw (TWO
EA
S 90.00
19
S 1,710
15 ASTM D 526t, Yam Wdsk (hap
EA
S 35.00
1
S 35
16 ASTM D 2256, Tadm Snnslb dYatd CimO
EA
S 70.00
1
S 70
17 AMM D 422, Pudde Size MAP)
EA
S 9000
23
S 2,070
16 ASTM D 1537, Mdam d Mm Rduhe Comp. (PUFF)
EA
S 140.00
23
S 3,220
19 AS7M D 2467, Sad CLdama = MJM-)
EA
S 1000
23
S 230
SUBTOTAL tied Tads
is 1 50
TOTAL
S 317,040
Hr Hour EF Engineered Fill
EA Each
FL Foundation Layer
RECEIVED
AUG 14 2015
CITY OF UKIAH
DEPT. OF PUBLIC WORKS
Lssuma 1 day per week for 39 weeks, 8 his. per day
Lssmes 1 dry per week for 39 weeks, 8 hm per day
tssumes 8 tin per week for admm, coordination
Linares 2,500 CY /day for FL and EF material
Lssumes I acre per dry
Lssumes 15 acre per day
tssunies testing per every 100,000 SF
lssmes testing per every 100,000 SF
lssumes testing per every 100,000 SF
Usumes testing per every 100,000 SF
Usumes testing per every 100,000 SF
tssumes testing per every 100,000 SF
Usumes testing per every 100,000 SF
lssumes testing one per Ir
kasomes testing per every 100,000 SF
ksstmes testing per every 100,000 SF
kss=cs testing one per lot
4ssymes testing per every 100,000 SF
4sslmc3 testing per every 100,000 SF
Winces testing per every 100,000 SF
4ssumes testing one per lot
4ssumes testing one per lot
kwumes testing per every 5,000 CY
4ssrmes testing per every 5,000 CY
4ssmes testing per every 5,000 CY
Attachment 3
RECEIVED
FINAL POSTCLOSURE MAINTENANCE COST ESTIMATE WORKSHEET AUG 1 4 2015
CITY OF UKIAH LANDFILL
CITY OF UKIAH
DEPT. OF PUBLIC WORKS
PROJECT DESCRIPTION
The information presented herein provides an itemized breakdown of costs to implement postclosure maintenance activit
for the City of Ukiah Landfill during the 30 -year postclosure maintenance period.
PREPAREAD BY: EBA ENGINEERING
GENERAL SITE INFORMATION
Name of Solid Waste Landfill: City of Ukiah Landfill
Solid Waste Facilities Permit Number: 23 -AA -0019
Facility Operator: City of Ukiah, Department of Public Works
Site Owner:
City of Ukiah, Department of Public Works
Site Location (CA coordinates, township & range or SE 14, Section 10
longitudellatitude, preferred) Township 15 North, Range 12 West
Assessors Parcel Number:
Site Address:
178 - 130 -010
3100 Vichy Springs Road
Ukiah, CA
FINAL POSTCLOSURE MAINTENANCE COSTS
1. Revegetation
a. Regrading $ 1,185
b. Erosion Control $ -
c. Reseeding $
2. Leachate Management
a. Leachate System Maintenance $ 2,600
b. Leachate/Condensate Disposal $ 690
c. Leachate Monitoring and Reporting $ 2,193
d. Leachate 5 -year Constituents of Concern Testing (normalized to cost per year) $ 354
Environmental Monitoring
a. LFG Collection System Operation, Monitoring and Maintenance $ 29,707
b. Annual Source Testing of Flare $ 3,860
c. AB32 Surface Emissions Monitoring and Reporting $ 11,632
d. Perimeter LFG Monitoring and Reporting $ 4,931
e. Perimeter Monitoring Probe Replacement (normalized to cost per year) $ 3,717
f. Perimeter Monitoring Probe Maintenance $ 299
g. Groundwater Monitoring and Reporting $ 41,998
h. Groundwater 5 -year Constituents of Concern Testing (normalized to cost per year) $ 3,104
2015 PM Cost Estimate Page 1 of 2 EBA Engineering
r
RECEIVED
AUG 14 2015
CITY OF UKIAH
3. Environmental Monitoring (continued) DEPT. OF PUBLIC WORKS
i. Monitoring Well Replacement (normalized to cost per year)
$
5,724
j. Monitoring Well Maintenance
$
515
k. Surface Water Monitoring and Reporting
$
2,432
1. Surface Water 5 -year Constituents of Concern Testing (normalized to cost per year)
$
365
4. Drainage Maintenance
$
2,720
5. Security
$
1,226
6. Inspection
$
3,152
7. Other
a. 5 -year Iso- Settlement Analysis (normalized to cost per year)
$
1,667
Final Postclosure Maintenance Subtotal
$
124,072
Subtotal x 30 years Postclosure Care
S
3,722,158
2015 PM Cost Estimate Page 2 of 2 EaA Engineenng
GEORGE C. RAU, RE.
PRESIDENT
JAVIER J. RAU
VICE PRESIDENT
ROGER VINCENT, P.E.
CATHY A. McKEON, P.E.
=AND ASSOCIATES INC.
CIVIL ENGINEERS - LAND SURVEYORS
Mr. Tim Eriksen
Director of Public Works /City Engineer
City of Ukiah
300 Seminary Avenue
Ukiah, CA 95482
January 9, 2014
Job Number: R13080 -0
Attachment 4
RE: COST ESTIMATE FOR CORRECTIVE ACTION PLAN FOR NON -WATER RELEASE
FOR THE CITY OF UKIAH LANDFILL, 3100 VICHY SPRINGS ROAD, UKIAH CA
Dear Mr. Eriksen:
This report is provided to the City of Ukiah (City) to comply with Title 27 of the California Code of
Regulations (27 CCR). Revised regulations were adopted by the California Integrated Waste
Management Board (now CalRecycle) in December 2009. Section 22101 (b) became effective
July 1, 2011, which now requires that landfill owners prepare a Non -Water Release Corrective
Action Plan Financial Assurance Cost Estimate. Section 22102 (c) of 27 CCR requires that the
Corrective Action Plan (CAP) be prepared and certified by a third party not currently employed
by the entity responsible for the design of the landfill in question. Rau and Associates, Inc.
(RAU) has not been involved in the design of the City of Ukiah Landfill (Landfill). Preparation of
this document by RAU therefore satisfies the third party requirement.
Landfill operators have three choices for establishing the amount for financial assurance
required for corrective actions. The choices for the cost basis are:
1) cost for replacement of the final cover;
2) closure cost estimate for the landfill; or
3) cost of a site - specific corrective action plan (CAP).
The cost analysis of the site - specific CAP is required to assess known or reasonably
foreseeable impacts due to causal events that include earthquake, flood, precipitation, tsunami,
seiche, and fire. In addition, the assessment must include, as applicable, an evaluation of the
long -term performance of the final cover system to ensure that it will continue to meet the
requirements of 27 CCR Section 21140 without the need for corrective action; and must offer
provisions to restore the integrity or establish the adequacy of a damaged or inadequate
containment structure or environmental monitoring or control system, to bring a landfill into
compliance with the applicable requirements.
Causal events are considered individually and are not required to be assumed to happen
concurrently. Upon completion of the analysis of non -water causal events, the corrective action
cost of the causal event which is shown to be the highest is then compared to the groundwater
corrective action. The City of Ukiah (City) is then required to provide financial assurance for
100 NORTH PINE STREET - UKIAH, CALIFORNIA 95482 - 707 -462 -6536 - FAX 707 - 463 -2729
www.rauandassoc.com
Mr. Tim Eriksen, January 9, 2014, Page 2 of 13
corrective action based on the higher amount of either the "water' release corrective action or
the highest of the "non- water" release corrective action.
DETERMINING WHEN A CORRECTIVE ACTION COST ESTIMATE IS REQUIRED
Several technical documents providing guidance are available at the California Department of
Resources Recycling and Recovery (CalRecycle) web site and have been consulted in
preparing this letter report. One such document entitled "Background Document on Best
Management Practices (BMPs) for Site - specific Non -water Release Corrective Action Plans"
dated December 2010, reflects the work of a technical advisory group formed to compile draft
Best Management Practices (BMPS). These BMPs assist the report preparer in determining
when a corrective action cost estimate is required to be prepared and are referred to often
herein.
CURRENT FACILITY STATUS
The City of Ukiah Landfill, located at 3100 Vichy Springs Road, Ukiah, CA 95482, was operated
as a Class III Solid Waste Facility. The landfill operated as a "burn dump" from approximately
1951 to 1971. After that it received waste as a sanitary landfill until it ceased operations in
September 20011. The site is approximately 284 acres, with the permitted landfill occupying
approximately 40 acres. It is an unlined canyon -type fill placed against the north facing slope.
An unnamed tributary to the Russian River forms the north perimeter of the landfill site. The
elevation of the final cap will be lowest at the WNW corner at approximate elevation 700' and at
its highest, near the central southern perimeter, where it will be approximately 970'.
Monitoring and reporting onsite conditions since ceasing operations has been managed on a
routine basis, as well as in response to events. Monitoring and reporting is performed by:
Alpha Analytical (water sampling and analytical testing), and EBA Engineers (groundwater
reporting, landfill gas sampling and reporting, and industrial stormwater discharge reporting).
City of Ukiah staff performs a variety of routine inspections, documenting erosion control
problems, impacts on surface waters, condition of cover and vegetation, condition of drainage
facilities, freeboard in leachate holding facilities, conditions of sedimentation basins, condition of
access roads, and other problems that affect the City's ability to comply with the Waste
Discharge Requirements. Documentation provided included the 2012 Annual Detection
Monitoring Report and the 2012 -2013 Annual Report for Discharges Associated with Industrial
Activities, and the 2013 Fourth Quarter Landfill Gas Monitoring Report, all prepared by EBA. In
addition, copies of various observation and data collection used by City staff were reviewed.
Planning for the closure of the Ukiah Landfill has been underway since before commercial
operations ceased. A Final Closure and Postclosure Maintenance Plan was submitted for
agency review in August 1999. Since that time, work has continued on studies, planning and
final design, while discussions continued with regulatory agencies. Landfill Final Closure
Construction Plan Sheets and Technical Specifications, as well as other documents have been
prepared by EBA Engineering, Inc. of Santa Rosa, CA. The final version of the package was
most recently submitted on October 31, 2013 for review and approval by the California Regional
Water Quality Control Board — North Coast Region (RWQCB); the California Department of
Resources Recycling and Recovery (CalRecycle); Mendocino County Air Quality Management
District; and the Mendocino County Environmental Health Division which acts as the Local
Enforcement Agency (LEA). The submittal documents included the Final Cover Stability
Lawrence & Associates, "Amended Gas - Mitigation Corrective Action Plan for Perimeter Gas Migration at
the City of Ukiah Sanitary Landfill, Mendocino County, CA ", August 1996
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Analysis; Drainage Analysis; Design Plan for Landfill Gas Collection and Control System;
Construction Quality Assurance (CQA) Plan; and the Updated Final Closure and Postclosure
Maintenance Cost Estimates.
The contract for the Landfill Final Closure Construction is tentatively planned to go out to bid
February 1, 2014. Construction is anticipated to be completed during one construction season.
Planning and budgeting for maintenance commitments assumes a 30 -year post - closure
maintenance period. Post - closure maintenance tasks include but are not limited to vegetation
management, surface water drainage, and erosion control; leachate collection, disposal,
monitoring and reporting; landfill gas collection, disposal, monitoring and reporting; security and
inspection; monitoring for slope stability and settlement.
EVALUATION OF CAUSAL EVENTS
The following sections provide summaries of the analyses of the causal events listed in 27 CCR
Section 22100 (a), and the extent to which each are known or reasonably foreseeable. BMPs
for each category are taken from "Best Management Practices (BMPs) for Site - specific Non -
water Release Corrective Action Plans" (CalRecycle, 2010). Supporting documents referred to
in the following sections are included in Appendices A -F attached to this letter report.
In those cases where the analysis determines that a causal event is known or reasonably
foreseeable, then a cost analysis is included immediately thereafter. Quantities and unit costs
from the October 31, 2013 construction cost estimate prepared by EBA have been checked for
reasonableness and used to develop cost estimates. Information is supplemented by other
sources as necessary.
Appendix G includes an index of the Joint Technical Documents for the City of Ukiah Landfill.
A. Earthauake
California is known for earthquakes and is reported to have more than 100 active faults. The
most notable fault in Mendocino County is the Holocene -era Maacama Fault, stretching
approximately 90 miles trending north - northwest from Santa Rosa to Laytonville. This fault runs
past Ukiah on the east side and past Willits on the west side. This fault is recognized as being
capable of producing a moderate to strong future earthquake with accompanying surface
rupture.
CalRecycle's BMP guidelines outline three criteria which must be evaluated in determining
whether an earthquake at the landfill site would be considered a reasonably foreseeable causal
event. Those three are:
1) Ground Motion - If a landfill is not designed to the Maximum Credible Earthquake (MCE),
a deterministic or probabilistic evaluation is required to compare the design of the landfill to
determine the potential damage due to ground movement and ground acceleration;
2) Liquefaction - Evaluate the potential effects of liquefaction if the landfill is located in a
Seismic Hazard Zone; and
3) Fault Rupture - Evaluate for the potential damage from fault ruptures if the landfill is
located within 200 feet of Holocene fault zones.
Ground Motion:
As outlined in the "JTD Final Closure Plan" (EBA, 2008) and summarized in the "Final Cover
Stability Analysis - Ukiah Landfill Closure" (EBA, Oct 2013), the final landfill cover system is
designed to withstand a MCE. The analysis conducted determined that an MCE with an
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estimated magnitude 7.1 Mw resulting in a peak bedrock acceleration of 0.66g occurring on the
Maacama fault system would induce a yield - acceleration (Ky) of 0.138 and will result in a
permanent displacement of less than 8 ". This magnitude of displacement for the refuse mass is
not expected to produce significant damage to the final cover system or other environmental
controls. The identified displacement is less than the BMP recommended allowable
displacement of 12 inches.
The slope stability of the final cover system was also analyzed by EBA and is included in the
above mentioned report. Conclusions on page 4 of the report summarize results that the GCL
engineered alternative cover system at the prescribed slopes and conditions should be stable
throughout the post closure period, with a minimum factor of safety of 1.5. Permanent
displacement of approximately 4" could occur in the final cap under seismic loading.
Liquefaction:
Regulatory Maps which are certified by the State Geologist are available at
http: / /www. quake. ca. oov /4maps/WH/reaulatorymar)s.htm on the California Department of
Conservation website. A copy of the Ukiah Quadrangle map dated January 1, 1982 and entitled
Special Studies Zones, is included in Appendix A. It outlines the Seismic Hazard Zone (Special
Studies Zone) encompassing the Maacama fault. The Landfill site is situated 0.8 mile east of
and outside of the Seismic Hazard Zone. Soil types are clay -bound sediments in Continental
Terrace deposits which typically are not subject to liquefaction from ground shaking.2
Fault Rupture:
As mentioned above, Maacama is a Holocene fault. The Landfill site is situated outside of the
Seismic Hazard Zone and at a distance of approximately 0.9 mile east of the fault line indicated
on the above mentioned map.
As outlined above, the characteristics of the Landfill satisfy each of the BMPs
identified for ground motion, liquefaction, and fault rupture. Therefore, corrective
action cost estimates are not required and have not been developed, as the
earthquake elements listed do not represent a reasonably foreseeable causal
event.
B. Flood
Regional flooding can result in damages caused by inundation and washout of equipment and
controls; erosion and slope failures; and can affect leachate and landfill gas generation.
CalRecycle's BMP for evaluating flooding as a causal event requires a determination whether
the site is located within a 500 -year flood zone or the lowest elevation of the landfill perimeter is
higher than the predicted elevation of the 500 -year flood.
The Flood Insurance Rate Map (FIRM) prepared by FEMA, Map Number 06045C1516F, was
last updated June 2, 2011. An excerpt of the FIRM (FIRMETTE) encompassing the Landfill
area is included in Appendix B. It shows that the Landfill site is located outside the 500 -year
flood boundary and outside the 100 -year flood hazards area. A small area of 500 -year flood
hazard is shown on this panel to be along Sulphur Creek (to the south of the site), at
approximate elevation 734'. The road entering the Landfill site rises to an elevation near the
entrance of approximately 837', passing over a saddle in the intervening ridge from the Sulphur
2 , "Ground -Water Resources in Mendocino County, California," California Department of
Water Resources [DWR] and Mendocino County; 1986. U. S. Geological Survey, Water- Resources
Investigations. Report 85 -4258.
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Creek watershed over to the watershed of the unnamed tributary to the Russian River. The
small unnamed ephemeral creek is located along the north side of the landfill. A well
compacted graveled road parallels the creek separating the landfill waste areas from the creek.
As well as the FIRMETTE mentioned above, a FIRMETTE created from Map Number
06045C1512F shows the stretch of the Russian River where this unnamed tributary joins, is
included in Appendix B. The nearest 500 -year floodplain area on this watershed is along the
Russian River and is over 1.5 miles away from the Landfill site. The lowest point on the
perimeter of the Landfill, at the west end, is at approximate elevation 700'. The 500 -year flood
elevation at the Russian River at its nearest point is 608'.
The Landfill site is outside the Dam Failure Hazard Areas map for Mendocino County, a copy of
which is included in Appendix B. The Ukiah Landfill site is indicated on the Ukiah inset on the
right hand side.
Based on the mapped flooding information and the presence of the elevated road
forming a barrier to the creek, flooding does not represent a reasonably
foreseeable causal event and corrective action cost estimates have not been
developed.
C. Precipitation
High intensity storm events can cause localized flooding, and can result in erosion, sediment
transport, landsliding; damage to equipment, controls, and drainage structures; and can cause
waste to become exposed. CalRecycle's BMP for precipitation identifies a 1,000 -year 24 -hour
storm event as a causal event to be used to determine what corrective action will be required.
Data for storm events have been catalogued for many, many years. Among other things, this
data is used to determine the magnitude and intensity of storm events and to estimate the
probability of an event occurring in a given period of time. These events are identified as 50-
year floods, 100 -year floods, 500 -year floods, and so on. The data is useful in evaluating risk.
A good example of its use is the FEMA Flood Insurance Rate Mapping which identifies areas
prone to flooding, and provides a tool for planning to assure that physical changes made to an
area do not increase flooding hazards, and that structures are not placed in areas prone to
flooding. As stated previously in Flooding, the Landfill site is not located with a 500 -year
floodplain as identified in maps included in Appendix B.
Class II Landfill facilities are required by regulations to be designed to withstand a 1,000 -year
24 -hour storm. Therefore the BMP criteria would not be a causal event for a Class II Landfill
and a corrective action cost estimate would not be required. The City of Ukiah Landfill is a
Class III facility, and as required by 27 CCR, Section 20320(e), the drainage control facilities for
the Landfill were designed to prevent inundation of the landfill or impairment of the
environmental control systems from a 100 -year storm event. EBA's report entitled "Drainage
Analysis — City of Ukiah Landfill — Final Closure Construction" (EBA, October 2013) summarizes
the analyses performed to assure that the facilities can meet the required 100 -year criteria.
The NOAA National Weather Service Hydrometeorological Design Studies Center sponsors a
website user interface where one can find precipitation frequency estimates for various locations
and durations. This site can be accessed at httpJ/ dipper.nws.noaa.aov/hdsc/pfds/. Two
weather reporting station sites are in the general area of the Landfill and offer data for
comparison. One location near downtown Ukiah, Site NCDC #04 -9122, is approximately three
miles WSW of the Landfill, and is managed by the Ukiah Fire Department. The other station,
which is managed by US Army Corp of Engineers (USACE), is at Lake Mendocino, Site
#72 -0009. It is situated approximately 2.5 miles north of the site. Printouts of the Point
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Precipitation Frequency Estimates from the website, with 90% confidence intervals (in inches),
for each of the sites are included in Appendix C. The total rainfall for 24 -hours in a 1,000 -year
storm is estimated for the stations at Ukiah as 9.79", and at Lake Mendocino as 9.48 ".
As the estimated precipitation of a 1,000 -year 24 -hour storm event exceeds the
design criteria for this facility, precipitation is a reasonably foreseeable causal
event. It is anticipated that damage will occur, and a corrective action cost
estimate has been prepared and is summarized in Table 1 following.
Description of Assumptions and Anticipated Damages:
Precipitation of this intensity and duration will have an erosive effect on the landfill site. Gravel
roads on benches are intended to serve as roadways to provide access throughout the site.
Additional damage is also likely to occur as it becomes necessary to use the roads during
and/or immediately following an intense storm event. For the purposes of this cost estimate, it
is assumed that 25% of the cover will be removed by the storm. On benches /roads, this would
typically amount to approximately 1.5 °, which will be assumed to be gravel.
The final grading of the site will be constructed with slopes at 2H:1 V maximum slope, with 15'
and 30' wide benches at approximately 50' maximum vertical intervals. Cross slope of benches
is general 10% in to the inboard side of the bench. Designated access roads have a cross
slope of 2 %. Drainage ditches have a minimum 2% slope and drainage pipes a minimum slope
of 5 %. Drainage ditches direct surface water along road and bench side ditches to CMP catch
basins and into storm drain piping. Storm drain piping is typically installed above grade until it
reaches the next lower bench or roadway, where the drain piping elbows down, connecting to
the CMP catch basin which collects flows from the approaching bench ditches. The pipe
traverses under the benchlroadway with the minimum specified cover and daylights out of the fill
slope, where it elbows down to again continue down the slope. Flows increase in the downward
progression to the outlet as the piping serves larger and larger watershed areas. A storm of this
magnitude may not overfill piping at the upper areas of the site; however piping near the bottom
of the system is most vulnerable to overtopping due to higher flows and/or clogging. As pipes
and ditches overtop, the water will be forced to shed down the fill slope faces. Overtopping will
be concentrated at locations coinciding with drain inlet facilities or at debris dams in drainage
ways. For the purpose of the cost estimate, it is assumed that on fill slopes approximately 6" or
25% of the 2' thick erosion- resistant layer will be removed during the rain event. An allowance
for redressing of slopes that are most damaged to accept replacement fill is included in the
estimate, as well as a minor allowance for miscellaneous engineered fill that may be required.
Surface flow velocities are anticipated to be erosive and could dislodge fill surrounding and/or
supporting the inlet structures and down drain anchor assemblies. For purposes of this
estimate, it is assumed that 25% of the aboveground stormdrain piping and inlet structures will
be damaged or destroyed, along with an equal percentage of supports for above ground piping.
Amounts equaling 10% are included for 18" and 24' drains because they are buried but are still
likely to require attention.
Four styles of drainage ditch /swales are included in the construction project. Type I drainage
swales are not used in the landfill area, and no corrective action cost is included therefore.
Type III swales are rock armored and are located high on the site. As such they will not be
subject to accumulated flows as will the ditches and swales at lower elevations at the site. Type
II and Type IV swales, 6 -foot and 12 -wide earthen swales with turf reinforcement, are assumed
to require repair or reconstruction over 25% of their lengths.
Some eroded material would be transported to the sedimentation pond, necessitating that it be
cleaned out and the material disposed of. Allowances are included for this work and to deal
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with debris or minor damage of the sedimentation basin outlet and the grouted riprap outlets. It
is anticipated that all areas will suffer damage from the intense rainfall event. It is therefore
assumed that 100% of the site will require hydroseeding.
The estimated corrective action costs associated with a precipitation causal event are as
summarized in Table 1 below. Further detail is included at the back of Appendix C.
Table 1
Corrective Action Cost Estimate
for Precipitation Causal Event
Task
Total
Quantity
Damage
Assumed
Damage
Quantity
i
Unit Cost
Extended
Cost
General
Mobilization
Allowance
$ 10,000
Debris Removal
Allowance
10,000
Solis and Aggregates
Replace Gravel Fill on
roadways/benches (1.5" depth)
288,300 sf
20%
57,660
$1.30 /sf
74,958
Replace Erosion Resistant Layer
(6" depth)
170,900 cy
20%
34,180
CY
$3.00 /cy
102,540
Redress Slopes to Prep for Fill
Assumed two acres at $0.10 /sf addl
8,712
Miscellaneous Engineered Fill
Assumed 100 cy at $20 /cy
2,000
Drainage Inlets and Piping
Repair /Replace /Clean Drain Inlets
38 ea
25%
10 ea
$1,500 /ea
15,000
Repair/Replace /Resecure 18"
Downdrain Pipe
2,450 If
25%
613 If
$40/If
24,500
Repair/Replace /Clean 24" Drain
Pipe
86 If
10%
9 If
$60 /If
540
Repair/Replace /Clean 18" Drain
Pipe
1,932 If
10%
20 If
$55/If
1,100
Staked Pipe Supports, Pipe
Anchors, Metal Frame Pipe
Supports
381 ea
25%
95 ea
$130 /ea
12,350
Swales
Type II Swale
16,490 If
25%
4,123 If
$60
247,350
Type IV Swale
250 If
25%
63 If
$14
875
Drainage Outlets
Sedimentation Basin Outlet
Allowance
5,000
Grouted Riprap Outlets
Allowance
5,000
Site Stabilization
Seeding and Fertilizing
46 AC
100%
46 AC
$2,500
115,000
Grand Total
$ 634,925
D. Tsunami
Tsunamis or sea waves which may be a result of earthquakes, landslide, and volcanic eruptions
can cause significant damage. Due to its coastal location on the Pacific Ocean some areas of
California have experienced several tsunamis resulting in varying levels of damage.
CalRecycle's BMP requires that it be determined whether the Landfill site is located within a
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tsunami hazard area designated by the Department of Conservation or local emergency
response agency.
The City of Ukiah Landfill is approximately 30 miles inland from the Pacific Ocean, and
physically separated from same by many miles of coastal ranges and valleys. In review of the
California Department of Conservation Tsunami Inundations map for Mendocino County, the
area of potential impact from tsunamis closest to the Ukiah site that has been mapped are
shown on the Albion and Elk Quadrangles. The detailed map shows that the furthest easterly -
reaching area of potential impact is on the Navarro River, over 30 miles west from the Landfill
site. This map is included in Appendix D.
A recent study entitled "Mendocino County Multi- Hazard Mitigation Plan" prepared by URS
Corporation does a good job to cataloging historical tsunami events, as well as the observed
run -ups that have occurred.
A tsunami reaching the Ukiah area is not considered a reasonable foreseeable
causal event, and a corrective action cost estimate has not been prepared.
E. Selche
A seiche is a temporary disturbance or oscillation in the surface of a landlocked or partially
enclosed body of water. They are most often caused by meteorological conditions such as wind
and atmospheric pressure, seismic events, or tsunamis. They can result in damages similar to
those suffered from a flood or tsunami. BMPs provided by CalRecyle recommend consideration
if a landfill is situated 1/2 mile or less from a lake or landlocked bay.
The City of Ukiah landfill is situated approximately 1.6 miles south of Lake Mendocino and
approximately 15 miles from Clear Lake. The nearest landlocked bay is San Francisco Bay,
located 82 miles to the SSE, of the landfill site.
Based on the criteria outlined in the CalRecycle BMPs, a seiche affecting the
Ukiah site is not considered a reasonable foreseeable causal event, and
corrective action cost estimate has not been prepared.
F. Fire
Fires at landfill sites, both wildfires and subsurface, are considered a reasonably foreseeable
event and must be reviewed for this report and the corrective action costs evaluated. Fires can
result from causes such as encroaching wildfires, lightning strikes, smoldering waste, accidents,
or arson, and their severity is affected by topography of the site and surrounds, fuel and natural
vegetation, and typical weather.
Wildfire:
The City of Ukiah Landfill is situated on parcels of land totaling 284 acres. The landfill footprint
extends over 40 acres of the City lands. The intermediate cover over the waste cells has been
hydroseeded with seasonal grasses. Hydroseeding has been performed as frequently as
needed, as often required, to maintain cover to deter erosion. Roads are graveled and allow
year round access to the site. Surrounding lands are grassland interspersed with brush cover
and woodland areas. The landfill site is in a State Responsibility Area for Fire Protection. The
map entitled "Fire Hazard Severity Zones in SRA° included in Appendix F indicates that the
landfill site is classified as "Moderate." The BMP recommendation for assessing corrective
actions for landfills that are located in a moderate fire hazard zone is to assume that 25% of the
above ground structures within 200' of the landfill cell boundaries are destroyed in a wildfire
event.
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Winds in this area come predominantly from the west, and particularly so in the summer, the
time of high fire danger. A plot included in Appendix F showing the wind direction incidents
relative to direction for nearby Lake Mendocino, confirms this pattern. The canyon the landfill is
situated in trends west -east further channeling the wind in this direction, and staff has confirmed
that in summer months winds come predominately from the WNW.
Predominant wind patterns during fire season, and the faster spread of wildfires in uphill
direction, makes a fire coming from the north and northwest the worst case scenario. The
waste mass and intermediate cover have been constructed such that the final grading of the site
will be constructed with slopes at 2HA V maximum slope, with 15' and 30' wide benches at
approximately 50' maximum vertical intervals. The elevation of the final cap will be lowest at the
WNW corner at approximate elevation 700' and at its highest, near the central southern
perimeter, where it will be approximately 970'. Benches will serve as roadways with 12' -wide
gravel surface to provide access throughout the site and to act as firebreaks to deter the spread
of fire.
A wildland fire at the landfill site is considered a reasonably foreseeable causal
event, and it is anticipated that damage will occur. A corrective action cost
estimate has been prepared and is summarized in Table 2a.
Description of Assumptions and Anticipated Damages:
Onsite structures that may be vulnerable to a wildfire include landfill features such as gas
collection system components, downdrain pipes, leachate collection and removal systems,
groundwater monitoring wells, perimeter landfill gas monitoring probes, above ground storage
tanks and exposed piping. Erosion prevention vegetative cover would be subject to damage
and would require replacing, as well as temporary erosion control measures must be put in
place until the vegetative cover is reestablished.
Existing and new structures, and aboveground piping and equipment, have been identified that
are within a perimeter approximately 200' beyond the landfill cell boundary. Costs totaling 25%
of the replacement value of those features has been included in the wildfire corrective action
cost estimate below. It was assumed that ten wells, one well for each acre over 25% of the
waste site, would need to be replaced. The new flare station near the WNW end of the site is
surrounded by gravel and hardscape surfaces. While the equipment may not be destroyed, an
allowance of 25% of the cost has been included to allow for checking out terminations and
connections, cleanup, and testing. Fencing may be removed or destroyed in the emergency
response effort, and the electrical and telephone feeds and wood utility poles are likely to be
destroyed. An allowance for the replacement or repair of 25% of the 300 SF gate house has
been included, however, it may not be reconstructed if that time comes. A small allowance has
been included for checking out connections for the existing 63,000 gallon leachate tank. A cost
has been included to hydroseed and fertilize approximately 25% of the site or 12 acres.
The estimated corrective action costs associated with a wildfire causal event are as summarized
in Table 2a below. A cost summary providing additional detail on various line items is included
at the back of Appendix F.
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Table 2a
Corrective Action Cost Estimate
for Wildfire Causal Event
Task
Total
Quantity
Damage
Assumed
Damage
Quantity
Unit Cost
Extended
Cost
General
Mobilization
Allowance
$ 10,000
Site Assessment
Allowance
15,000
Debris Removal
Allowance
10,000
Repair /Replace Aboveground Features
GRL Header Connections
61 ea
25%
15 EA
$150 /ea
2,288
Type I and II Road Crossings
See Detail provided in Appendix F
3,900
LFG Extraction Wellhead
Assemblies, Monitoring Access
Points, Leak Detection
See Detail provided in Appendix F
27,500
LFG Conveyance Piping and
Supports
See Detail provided in Appendix F
71,547
Replace Extraction Wells
1 well /acre over 10
acres
10
$9,000 /ea
90,000
Condensate Piping, Dropouts and
Discharges
See Detail provided in Appendix F
12,413
Leachate Collection Piping
See Detail provided in Appendix F
2,116
Flare Station and Assembly
$232,000
25% $58,000
58,000
Structures
Security Fencing
Allowance for 40' at $25/If
1,000
Electrical and Telephone Feeds and
Wood Poles
Allowance
8,000
Existing 300 SF Gatehouse
Allowance for 75sf at $50 /sf. May not be
reconstructed
3,750
Existing 63,500 Gallon Leachate
Tank
Allowance for assessment, check connections
5,000
Site Stabilization
Seeding and Fertilizing
46 acres
25%
12 acres
I $2,500 /acre
28,750
Grand Total
$ 349,264
Subsurface Fire:
Subsurface fires at landfills are typically caused by overdrafting a landfill gas collection system.
Excess oxygen is introduced into the waste mass, causing rapid oxidation of the organic waste
component. It is most likely for this type of event to occur before the final cap is constructed.
The final cover system reduces permeability and the potential for oxygen infiltration, thus
making a subsurface fire more unlikely. The BMP for corrective action cost for a subsurface fire
assumes that it would occur during the active life of the landfill.
A subsurface fire at the landfill site is considered a reasonably foreseeable
causal event, and it is anticipated that damage will occur. A corrective action
cost estimate has been prepared and is summarized in Table 2b below.
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Description of Assumptions and Anticipated Damages:
Protocols for monitoring the landfill gas collection system will be established, and at the
frequency that the system is required to be monitored, a substantial subsurface fire is unlikely
and would not result in significant settlement. It is assumed that the impacted area of a
subsurface fire would be approximately one acre which is considered the typical zone of
influence affected by a landfill gas extraction well.
Response to a subsurface fire would include shutting down the well in the impacted area, as
well as any adjoining wells, and placing a minimum of two feet of additional soil cover over the
impacted area to smother the fire. The wells would remain turned off for a 2 -month period or
until the fire is extinguished.
The estimated corrective action costs associated with a subsurface fire causal event are as
summarized in Table 2b below.
Table 2b
Corrective Action Cost Estimate
for Subsurface Fire Causal Event
Task
Total
Quantity
Damage
Assumed
I Damage
Quantity
Unit Cost
Extended
Cost
Mobilization
Allowance
$ 5,000
Site Assessment
Allowance
15,000
Placement of Soil Cover
Assume 1 acre at 2' depth at $20 /cy
32,300
Monitoring and Reporting
Allowance
15,000
Replace LFG Extraction Well
Allowance for 1 well, 60' deep at $150 /If
9,000
Seeding and Fertilizing
Assume 1 acre at $2,500 /acre
2,500
Grand Total
$ 78,800
EVALUATION OF THE LONG -TERM PERFORMANCE OF THE FINAL COVER SYSTEM
Construction of the Landfill Final Closure is slated for the construction season of 2014. No
portions of the Landfill have been formally closed; therefore, the long -term performance of the
final cover system cannot be evaluated. However, the alternative final cover system has been
designed in accordance with the requirements for a Class III waste management facility as
outlined in 27 CCR Section 21140, and is currently under review by the California Regional
Water Quality Control Board, North Coast Region (NCRWQCB).
RAU has reviewed the documentation of the final cover system design and found the work to be
done within the standard of practice, and that the corresponding design characteristics were
reasonable. Based on these circumstances, RAU finds no basis for incorporating additional
costs to this Corrective Action Plan for the purpose of enhancing the potential long -term
performance of the final cover.
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Mr. Tim Eriksen, January 9, 2014, Page 12 of 13
PROVISIONS TO RESTORE THE INTEGRITY OR ESTABLISH THE ADEQUACY OF A
DAMAGED OR INADEQUATE CONTAINMENT STRUCTURE OR ENVIRONMENTAL
MONITORING OR CONTROL SYSTEM
RAU reviewed the provided documentation to evaluate the adequacy of the design, capacity,
and component useful life of the containment, environmental monitoring, and control systems.
The Landfill control and detection monitoring systems appear to be compliant with 27 CCR.
RAU found no information indicating capacity constraints with respect to the on -site containment
systems. Available records indicate, and interviews with EBA Engineers and City staff, indicate
that the existing system components are in satisfactory condition and do not require
replacement or repair. Based on these circumstances, RAU finds no basis for incorporating
additional costs to this Corrective Action Plan for the purpose of upgrading the Landfill's control
and detection monitoring systems.
SUMMARY OF CORRECTIVE ACTION PLAN COST ESTIMATES
As outlined in the sections above, the causal event resulting in the highest corrective action cost
is a 1000 -Year 24 -Hour Precipitation Event. The other causal events - earthquake, flooding,
tsunami, and seiche — have been determined not to represent reasonable foreseeable
occurrences and therefore no corrective action cost estimates are required to be prepared.
The estimated corrective action cost estimates for the three known or reasonably foreseeable
causal events identified and presented in this report are:
Precipitation $634,925
Wildfire $349,264
Subsurface Fire $78,800
As described at the beginning of this report, the 27 CCR Section 22221(c) requires that the
above mentioned Precipitation corrective action cost estimate, that non -water corrective action
cost that is the highest, is to be compared to the already established corrective action cost
estimate for all known or reasonably foreseeable releases to water. The most recent water
corrective action cost estimate dated June 5, 2012 shows this cost as $871,052. Adjusting this
cost estimate for 2012 annual inflation to reflect 2013 dollars increases the total to $886,731.
As shown by this comparison, the groundwater corrective action cost estimate already in place
represents the greater of the two corrective action scenarios compared. Based on this
evaluation the existing funding mechanism for the groundwater corrective action is sufficient and
should be used as the basis for complying with the corrective action financial assurance
requirements.
LIMITATIONS
The conclusions presented in this technical memorandum are qualitative judgments based on a
limited amount of technical documentation available and observations made. They are intended
only for the specific purpose indicated herein. Conclusions and recommendations presented
herein are based on documentation provided and rely on references available from resource
agency publications. The services provided by Rau and Associates have been conducted in a
manner consistent with that level of care and skill ordinarily exercised by members of the
profession practicing in the same locality under similar conditions at the time the services were
provided. No other representation, expressed or implied, and no warranty or guarantee is
included or intended in this report or in any opinion or document.
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Mr. Tim Eriksen, January 9, 2014, Page 13 of 13
IN CLOSING
Thank you for allowing Rau and Associates to assist you with this project. Please do not
hesitate to contact me or Diana Steele of this office at 707 - 462 -6536 if you have any questions
pertaining to this report.
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Very truly yours,
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George C. Rau
Registered Civil Engineer 21908
Expires 9 -30 -2015
Encl: Appendix A — Earthquake as Causal Event Supporting Documentation
Appendix B — Flooding as Causal Event Supporting Documentation
Appendix C — Precipitation as Causal Event Supporting Documentation
Appendix D — Tsunami as Causal Event Supporting Documentation
Appendix E — Seiche as Causal Event Supporting Documentation
Appendix F — Fire as Causal Event Supporting Documentation
Appendix G — Index to Joint Technical Documents for the City of Ukiah Landfill
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LANDFILL CLOSURE - FINANCIAL ASSURANCE
All Amounts are Estimates
December 2, 2015
Closure - Engineer Estimate
Closure Contingency 20°x6 - Engineer Estimate
Post Closure - Engineer Estimate /30 years/ 2% Inflation
Corrective Action Plan (CAP) - Engineer Estimate
Amount to be provided
Less: Estimated Cash on Hand
Unfunded
* This Closure amount increased due to recent Gas Collection System requirements
* *The City has identified Revenue Streams to Fund this amount over time
8,619,406
1,723,881
Unfunded
Loan Interest
Total Unfunded
Unfunded, Reduced by Future:
Rent Income
TS Gate Surcharge
Post Closure Interest Income
Future Funding
Estimated Reserve End of 30 Years
10,343,287
5,258,102
634,925
16,236,314
- 8,200,000
8,036,314 **
-8,036,314
- 828,590
- 8,864,904
4,500,000
4,500,000
384,513
9,384,513
519,609
Attachment 5