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HomeMy WebLinkAboutWinzler & Kelly 2002-06-27; Amendment 2 2008-09-18ao-Lk- JO, of 27to —�, CITY OF UKIAH AMENDMENT NO. 2 TO AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES DATED JUNE 27, 2002 TERMS AND CONDITIONS All terms and conditions of the Agreement for Professional Consulting Services dated June 27, 2002 and the Amendment dated July 27, 2002 shall remain in force and effect except as modified by this second amendment. AUTHORIZATION Upon execution of this amendment, service provider is authorized to provide the service described under the Scope of Additional Work identified in this Amendment No. 2. SCOPE OF ADDITIONAL WORK Work authorized by this amendment shall include that work described in the September 18, 2008 letter proposal from Winzler & Kelly. A copy of said letter is included in this second amendment. COMPENSATION Compensation for the performance of the additional work shall be made on a time and expense basis at Consultant's customary fees. Expenses shall not exceed a maximum total cost of $45,000. WINZLER & KELLY BY: ARC SOLOMON G in a V cc-- p, .z,3(0 -'r C c- 24 2W6 DATE Amendment No. 2 to Agreement for Professional Consulting Services CITY OF UKIAH BY: J E CHAMBERS y Manager DATE 4,747 WINZLER&JKELLY September 18, 2008 Mr. Richard Seanor, PE, Deputy Director of Public Works City of Ukiah Department of Public Works 300 Seminary Avenue Ukiah, CA 95482 -5400 Ref: PP320- 00000 -32004 Re: Letter of Interest for Providing Engineering Services for Right Turn Lane at Orchard Avenue and Perkins Street Dear Mr. Seanor: Winzler & Kelly is pleased to submit this letter of interest for providing engineering services to the City of Ukiah for the design of the right turn lane at the northeast corner of Perkins Street and Orchard Avenue. Services would include topographic surveys, right of way mapping and design engineering for the preparation of Contract Documents for the right turn lane. Winzler & Kelly has an excellent long - standing relationship with the City of Ukiah and we appreciate this opportunity to submit a proposal for these design services. FIRM PROFILE Winzler & Kelly is a multidiscipline firm with over 55 years of experience in the planning and design of infrastructure for municipalities and government agencies. During our growth and development, we have established a staff of engineers and environmental scientists thoroughly versed in developing and analyzing alternatives and providing cost - effective, implementable design solutions. ELECTRICAL Today, we operate from offices throughout California and CONSTRUCTION MAPPINGIGIS CIVIL the Pacific Rim, with our largest operations located in Santa Rosa and San Francisco. ENVIRONMENTAL We provide engineering services in the following disciplines: • Civil /Structural/Mechanical /Electrical Engineering • Surveying, Mapping, Right of Way and GIS development • Water, Wastewater and Recycled Water Engineering • Construction Management and Inspection • Hazardous Material Management and Abatement HYDROLOGY MODELING MECHANICAL CORROSION STRUCTURAL Richard Seanor, PE September 18, 2008 Page 2 • Industrial Hygiene, Lead and Asbestos Abatement • CEQA/NEPA Compliance and Permitting • Environmental Planning • Public Outreach • Transportation /Traffic Winzler & Kelly specializes almost exclusively in municipal engineering for cities, counties and special districts. Because of this, we understand the need to perform small task -based assignments like this one efficiently and respective of practical solutions. STAFFING If selected for this assignment, we will assign the following team to complete the design services. Richard Jorgensen will serve as Project manager. He has over 32 years in site development and storm drainage analysis, has an ongoing working relationship with City staff and will work closely with the City in completing a successful project. Bill Silva will serve as Principal -in- charge. Bill is a registered civil engineer with over 13 years of extensive roadway, grading, utility, and redevelopment design experience. Prior to relocating to Sonoma County, Bill worked for a County Department of Public Works in the State of Washington. Bill brings an understanding of public works engineering that can only be developed from experience within a municipal engineering department. Darren Dalby will serve as Project Engineer. Darren has over 15 years of roadway design experience. This experience includes both new construction and reconstruction of existing roadways. Darren's most recent project was the Cloverdale Boulevard Street Improvement project. Darren has worked on street reconstruction projects for the Cities of Cloverdale, Cotati, Santa Rosa, and the Town of Windsor. Matt Kennedy will be responsible for the traffic signal modifications. Matt is a Registered Civil Engineer and Traffic Engineer with over four years of experience on a wide variety of traffic and water resources projects and a track record of consistently meeting project deadlines and budget objectives. Kevin Maple will provide quality review. Mr. Maple is a senior engineer and project manager with approximately 20 years' experience designing and managing a wide range of projects that include development master plans, residential, commercial, industrial, and institutional site improvement plans. In addition, he has experience in the design of public infrastructure projects that include geometric roadway design, storm drainage analysis and design, and water and wastewater 2 Richard Seanor, PE September 18, 2008 Page 3 conveyance systems design. Mr. Maple also combines his experience with hands -on field experience in construction observation and construction management. PROJECT UNDERSTANDING /SCOPE OF SERVICES Based on discussions with City staff and review of existing documents our understanding of the project is the construction of a new right turn lane at the northeast corner of Perkins Street onto Orchard Avenue. This intersection is just west of the US 101 freeway off -ramp. Our cursory review of right -of -way indicates that Caltrans right -of -way originally extended up to the intersection with Orchard Avenue. Although a portion of this right -of -way was deeded to the County, there is still a portion within Caltrans that would be impacted by the reconfiguration of the intersection and require obtaining a Caltrans easement. The project will also require obtaining right -of -way from the adjacent private property and will require preparing a Plat and legal description for right -of -way acquisition. The realignment will also require reconfiguration of the traffic signal at the intersection to include a right turn signal, relocation of signal poles and additional signal loop controls in the street. Utilities requiring relocation are limited to minor realignment of storm drain catch basins and street lights. The work performed will be divided into phases as described below: 1. Topographic Survey and Plat/Legal Descriptions for Right -of -Way Acquisitions 2. Preliminary Plans (50 %) • Attend one meeting with City of Ukiah staff to identify and clarify concepts for the civil improvements for the right turn lane at Perkins Street and Orchard Avenue. • Collect field survey data and prepare topographic mapping. • Preliminary Drawings; CAD layouts indicating proposed civil improvements. • Technical specification section list. • Estimate of probable construction cost. 3. Construction Documents (100 %) - Based on City of Ukiah approval of previously developed Preliminary Plans (50 %) package, this phase will be prepared to include the following: • Attend one meeting with City of Ukiah staff to review final civil improvement design and make minor adjustments. • Construction Drawings and Details; final civil improvements ready for bidding and construction. • Final technical specifications. • Final estimate of probable construction cost. 3 Richard Seanor, PE September 18, 2008 Page 4 4. Caltrans Encroachment Permit Application • Prepare and submit Caltrans encroachment permit application. Information to be Provided by City of Ukiah • Any site plans and background drawings available in the vicinity of the site. • As -built record information of any previous construction in the vicinity of the site. • Front -end documents supplied by the City to be incorporated into the technical specifications. General Assumptions/Exclusions This proposal is based on the following assumptions: • Meetings other than indicated above are not required. • No new utility improvements required. • Existing utility modifications required are assumed to be limited to: traffic signal modifications, minor drainage improvements and relocation of street lights. • All permitting required for project work will be performed by the City. • No hazardous materials are anticipated and this scope of services does not provide services to address such elements. • City of Ukiah will address project CEQA requirements if required. • Approval of Plans and Specifications will be by the City Public Works Department, no other approvals are assumed necessary and are not part of this scope. • City will provide document reproduction for bidding. • Additional services which may be provided by Winzler & Kelly but are not included in our scope of service include assistance during bidding, including responding to bidders questions, contract administration or construction observation. We can give you a cost estimate for these items when the design is complete and the contractor's schedule is known. Deliverables 1. Construction Documents: • Civil drawings with technical specifications. o 1 full size plan set (reproducible) o 1 CD (electronic set of plans and technical specifications) FEE Winzler & Kelly will provide the above scope of services for an estimated time and expense fee, not to exceed $45,000. 4 Richard Seanor, PE September 18, 2008 Page 5 SCHEDULE If the above scope and fee meet your approval and once we receive a signed agreement, we will schedule the work to be performed. Dependent on the schedule and availability of staff, we expect to complete this work in approximately 8 weeks. Thank you for providing Winzler & Kelly the opportunity to submit this proposal and we hope to be able to help the City with the design of the intersection modifications. Sincerely, WINZLER & KELLY William Silva, P.E. Principal -in- Charge am 5 October 24, 2008 Mr. Marc Solomon Winzler & Kelly Consulting Engineers 495 TESCONI CIRCLE SANTA ROSA CA 95401 -4696 RE: Amendment No. 2 to Agreement for Professional Consulting Services Right Turn Lane on Perkins Street at Orchard Avenue Dear Mr. Solomon: Enclosed please find a fully executed original of the subject amendment for your file. By this letter you are authorized to proceed with the work identified in this amendment. Thank you for your assistance with this project. Please do not hesitate to contact me at (707) 463 -6296 if you have further questions. Sincerely, Richard J. Seanor Deputy Director of Public Works enc. cc: Linda Brown, City Clerk w /duplicate original I� Tim Eriksen, Director of Public Works /City Engineer w /enc file 300 SEMINARY AVENUE UKIAH, CA 95482 -5400 Phone# 707/463 -6200 Fax# 707/463 -6204 Web Address: www.cityofukiah.com