HomeMy WebLinkAboutWinzler & Kelly 2005-11-16AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES
• This Agreement, made and entered into this /4 day of/UD 1/. , 2005, by and between CITY
OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and Winzler & Kelly Consulting Engineers,
a California Corporation, hereinafter referred to as "Consultant ".
RECITALS
This Agreement is predicated on the following facts:
a. City requires consulting services related to the preparation of an Initial Site Assessment for the
Ukiah Railroad Depot.
b. Consultant represents that it has the qualifications, skills, and experience to provide these
services, and is willing to provide them according to the terms of this Agreement.
c. City and Consultant agree upon the Scope -of -Work and Work Schedule attached hereto as
Attachment "A ", describing contract provisions for the project and setting forth the completion
dates for the various services to be provided pursuant to this Agreement.
TERMS OF AGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 The Project is described in detail in the attached Scope -of -Work (Attachment "A ").
2.0 SCOPE OF SERVICES
2.1 As set forth in Attachment "A ".
2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement
between City and Consultant. The written Agreement shall be in the form of an Amendment to
this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of services as required by the
Scope -of -Work upon receipt of a Notice to Proceed from City and shall complete such services
within six weeks from total access of Ukiah Railroad Depot. Consultant shall complete the work
to the City's reasonable satisfaction, even if contract disputes arise or Consultant contends it is
entitled to further compensation.
4.0 COMPENSATION FOR SERVICES
4.1 Basis for Compensation. For the performance of the professional services of this Agreement,
Consultant shall be compensated on a time and expense basis not to exceed a guaranteed
maximum dollar amount of $4,964. Labor charges shall be based upon Consultant's standard
ProfSvcsAgreement -W -K - RR Depot ISA
PAGE 1 OF 7
hourly billing rates for the various classifications of personnel in effect as of the date of this
contract which shall include all indirect costs and expenses of every kind or nature, except direct
expenses. The direct expenses and the fees to be charged for same shall be customary and
reasonable.
4.2 Changes. Should changes in compensation be required because of changes to the Scope -of -Work
of this Agreement, the parties shall agree in writing to any changes in compensation. "Changes to
the Scope -of- Work" means different activities than those described in Attachment "A" and not
additional time to complete those activities than the parties anticipate on the date they entered this
Agreement.
4.3 Sub - contractor Payment. The use of sub - consultants or other services to perform a portion of the
work of this Agreement shall be approved by City prior to commencement of work. The cost of
sub - consultants work shall be included within the $4,964 provided in Section 4.1.
4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this contract
shall be based upon submission of monthly invoices for the work satisfactorily performed prior to
the date of invoice less any amount already paid to consultant, which amounts shall be due and
payable upon receipt by City. Invoices shall be accompanied by documentation sufficient to
enable City to determine progress made.
5.0 ASSURANCES OF CONSULTANT
5.1 Independent Contractor. Consultant is an independent contractor and is solely responsible for its
acts or omissions. Consultant (including its agents, servants, and employees) is not City's agent,
employee, or representative for any purpose.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City.
Consultant has no interest and will not acquire any direct or indirect interest that would conflict
with its performance of the Agreement. Consultant shall not in the performance of this
Agreement employ a person having such an interest.
6.0 INDEMNIFICATION
6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2
Consultant shall not begin work under this Agreement until it procures and maintains for the
duration of this Agreement insurance against claims for injuries to persons or damages to
property, which may arise from or in connection with its performance under this Agreement.
ProfSvcsAgreement-W-K - RR Depot ISA
PAGE 2 OF 7
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office ( "ISO ") Commercial General Liability Coverage Form
No. CG 00 01 11 85.
2. ISO Form No. CA 0001 (Ed. 1/78) covering Automobile Liability, Code 1 "any
auto" or Code 8, 9 if no owned autos and endorsement CA 0025.
3. Worker's Compensation Insurance as required by the Labor Code of the State of
California and Employers Liability Insurance.
4. Professional Liability Insurance covering damages which may result from
negligent errors, omissions, or acts of professional negligence by Consultant.
5. Pollution and /or Asbestos Pollution Liability and /or Errors & Omissions
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liability: $1,000,000 combined single limit per occurrence for bodily
injury, personal injury and property damage. If Commercial General Liability
Insurance or other form with a general aggregate limit is used, the general
aggregate limit shall apply separately to the work performed under this
Agreement, or the aggregate limit shall be twice the prescribed per occurrence
limit
2. Automobile Liability: $1,000,000 combined single limit per accident for bodily
injury and property damage.
3. Worker's Compensation and Employers Liability: Worker's compensation limits
as required by the Labor Code of the State of California and Employers Liability
limits of $1,000,000 per accident.
4. Professional Liability Coverage: $500,000 combined single limit per claim. If
the coverage is an aggregate limit, the aggregate limit must apply separately to
the work performed under this Agreement, or the aggregate limit shall be twice
the per occurrence limit.
5. Pollution and/or Asbestos Pollution Liability and/or Errors & Omissions:
$1,000,000 each claim/$2,000,000 policy aggregate.
C. Deductibles and Self- Insured Retentions
Any deductibles or self - insured retentions must be declared to and approved by the City.
At the option of the City, either the insurer shall reduce or eliminate such deductibles or
self - insured retentions as respects to the City, its officers, officials, employees and
volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and
related investigations, claim administration and defense expenses.
ProfSvcsAgreement -W -K - RR Depot ISA
PAGE 3 OF 7
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages
a. The City, it officers, officials, employees and volunteers are to be
covered as additional insureds as respects; liability arising out of
activities performed by or on behalf of the Consultant, products and
completed operations of the Consultant, premises owned, occupied or
used by the Consultant, or automobiles owned, hired or borrowed by the
Consultant. The coverage shall contain no special limitations on the
scope -of- protection afforded to the City, its officers, officials, employees
or volunteers.
b. The Consultant's insurance coverage shall be primary insurance as
respects to the City, its officers, officials, employees and volunteers.
Any insurance or self - insurance maintained by the City, its officers,
officials, employees or volunteers shall be excess of the Consultant's
insurance and shall not contribute with it.
c. Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the City, its officers, officials, employees or
volunteers.
d. The Consultant's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits
of the insurer's liability.
2. Worker's Compensation and Employers Liability Coverage
The insurer shall agree to waive all rights of subrogation against the City, its
officers, officials, employees and volunteers for losses arising from Consultant's
performance of the work, pursuant to this Agreement.
3. Professional Liability Coverage
If written on a claims -made basis, the retroactivity date shall be the effective date
of this Agreement. The policy period shall extend from September 12, 2005 to
March 2006.
4. All Coverages
Each Insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, canceled by either party, reduced in
coverage or in limits except after thirty (30) days prior written notice by certified
mail, return receipt requested, has been given to the City.
ProfSvcsAgreement -W -K - RR Depot ISA
PAGE 4 OF 7
E. Acceptability of Insurers
Except for professional liability insurance, insurance is to be placed with insurers with a
Best's rating of no less than A:VII and who are admitted insurers in the State of
California. Professional liability insurance may be underwritten by Lloyds of London.
F. Verification of Coverage
Consultant shall furnish the City with certificates of Insurance and with original
Endorsements effecting coverage required by this Agreement. The Certificates and
Endorsements for each insurance policy are to be signed by a person authorized by that
insurer to bind coverage on its behalf. The Certificates and Endorsements are to be on
forms provided or approved by the City. Where by statute, the City's Workers'
Compensation - related forms cannot be used, equivalent forms approved by the
Insurance Commissioner are to be substituted. All Certificates and Endorsements are to
be received and approved by the City before Consultant begins the work of this
Agreement. The City reserves the right to require complete, certified copies of all
required insurance policies, at any time. If Consultant fails to provide the coverages
required herein, the City shall have the right, but not the obligation, to purchase any or all
of them. In that event, the cost of insurance becomes part of the compensation due the
contractor after notice to Consultant that City has paid the premium.
G. Subcontractors
If Consultant uses subcontractors or sub - consultants, it shall cover them under its polices
or require them to separately comply with the insurance requirements set forth in this
Paragraph 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition thereto,
Consultant shall indemnify, defend and hold harmless City officers, agents and employees from
and against any and all claims, demands, liability, costs and expenses, including court costs and
counsel fees, arising out of the injury to or death of any person or loss of or physical damage to
any property resulting from any negligent or wrongful act or omission committed by Consultant
or it's officers, agents or employees while performing services under this Agreement.
Consultant's liability for professional negligence shall be limited to $1,000,000.
As to events which occur during Consultant's performance of this Agreement, City shall hold
Consultant harmless from and defend Consultant against all claims, liability, damage, or loss
arising out of any injury or death of any person or damage to or destruction of property
attributable to the negligent or willfully wrongful act or omission of City or its officers and
employees, where the injury, death or damage is caused by the sole and active negligence or
willful misconduct of City or City's employees.
7.0 CONTRACT PROVISIONS
7.1 Ownership of Work. City acknowledges the Consultant's documents, including electronic files,
as instruments of professional service. Nevertheless, the final documents prepared under this
Agreement shall become the property of the City upon completion of the service and payment in
full of all monies due to the Consultant. Deliverables are identified in the Scope -of -Work,
Attachment "A ". All documents furnished to Consultant by City are City's property and shall be
ProfSvcsAgreement -W -K - RR Depot ISA
PAGE 5 OF 7
returned upon completion of services. Consultant is permitted to retain copies of documents
furnished by City.
7.2 Governing Law. Consultant shall comply with the laws and regulations of the United States, the
State of California, and all local governments having jurisdiction over this Agreement. The
interpretation and enforcement of this Agreement shall be governed by California law and any
action arising under or in connection with this Agreement must be filed in a Court of competent
jurisdiction in Mendocino County.
7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments set forth
the entire understanding between the parties.
7.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction,
the remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement of
both parties in writing.
7.6 Assignment. Consultant's services are considered unique and personal. Consultant shall not
assign, transfer, or sub - contract its interest or obligation under all or any portion of this
Agreement without City's prior written consent.
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be a
waiver of any other or subsequent breach of the same or any other covenant, term or condition or
a waiver of the covenant, term or condition itself.
7.8 Litigation. In the event a suit or action is instituted to enforce any of the terms and conditions of
this Agreement, the prevailing party shall collect, in addition to the costs and disbursements
allowed by statutes, such sums as the court may adjudge reasonable as attorney's fees in such suit
or action in both trial and appellate courts.
7.9 Termination. This Agreement may only be terminated by either party: 1) for breach of the
Agreement; 2) because funds are no longer available to pay Consultant for services provided
under this Agreement; or 3) City has abandoned and does not wish to complete the project for
which Consultant was retained. A party shall notify the other party of any alleged breach of the
Agreement and of the action required to cure the breach. If the non - breaching fails to cure the
breach within the time specified in the notice, the contract shall be terminated as of that time. If
terminated for lack of funds or abandonment of the project, the contract shall terminate on the
date notice of termination is given to Consultant. City shall pay the Consultant only for services
performed and expenses incurred as of the effective termination date. In such event, as a
condition to payment, Consultant shall provide to City all finished or unfinished documents, data,
studies, surveys, drawings, maps, models, photographs and reports prepared by the Consultant
under this Agreement. Consultant shall be entitled to receive just and equitable compensation for
any work satisfactorily completed hereunder, subject to off -set for any direct or consequential
damages City may incur as a result of Consultant's breach of contract.
7.10 Duplicate Originals. This Agreement may be executed in duplicate originals, each bearing the
original signature of the parties. When so signed, each such document shall be admissible in
administrative or judicial proceedings as proof of the terms of the Agreement between the parties.
ProfSvcsAgreement -W -K - RR Depot ISA
PAGE 6 OF 7
8.0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when personally
delivered or deposited in the mail (certified or registered) addressed to the parties as follows:
CITY OF UKIAH
DEPT. OF PUBLIC WORKS
300 SEMINARY AVENUE
UKIAH, CALIFORNIA 95482 -5400
9.0 SIGNATURES
written:
Winzler & Kelly Consulting Engineers
2984 TEGARDEN STREET
SAN LEANDRO, CALIFORNIA 94577 -5719
IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first above
CONSULTANT
By
PRINT NAME: 0 2 4 • I�ov�
fv■4AJ A-G."4 7ittN C.. �4
Io8- 024119I4
IRS IDN Number
CITY OF UKIAH
/ / — /'}• ac-
Date
CANDACE HORSLEY Date
CITY MANAGER
ATTEST
?aiee2f
MARIE ULVILA
CITY CLERK
APPROVED AS TO FORM:
DA RAPP • R
CITY ATTORNEY, CITY OF UKIAH
ProfSvcsAgreement -W -K - RR Depot ISA
PAGE 7 OF 7
Date
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Proposal for Initial Site Assessment for the Attachment #
Ukiah Railroad Depot
Section A - Project Approach & Schedule
Background - . The purpose ofthe proposal is to assist the City of Ukiah in completing
an Initial Site Assessment (ISA) to determine the presence and extent of, or absence of
lead based paint, asbestos, or other potentially hazardous building materials associated
with the Ukiah Railroad Depot Passenger Station (Depot). In addition, Winzler & Kelly
(W&K) will give recommendations on how to handle and dispose of any potentially
hazardous building materials during rehabilitation ofthe Depot. The ISA is to meet
Caltrans standards but is to include a survey and evaluation of the building for hazardous
materials only. Investigation of subsurface conditions and related environmental records
is not included. The ISA scope of work in summary includes:
❑ An asbestos, lead and hazardous material survey of the Depot building
❑ Preparation of a report summarizing findings and recommendations
W &K understands that there are special requirements that must be considered in
undertaking this ISA project. First, the planned rehabilitation will include both interior
and exterior rehabilitation and some limited ADA /Title 24 upgrade work to meet
requirements for the Depot's new intended use as office space. More importantly, we
also understand that all planned rehabilitation work must conform to the Secretary of the
Interior's "Standards of Rehabilitation" for historic structures. Therefore, W &K's
hazardous materials abatement, repair and/or stabilization recommendations for this
project will also take into consideration these requirements to ensure any
recommendations for remediation do not conflict with required preservation and
rehabilitation standards. . Simply put, W &K will conduct an ISA to meet the project
objectives and all associated Caltrans requirements as detailed below.
The following tasks will allow a smooth implementation of the Initial Site Assessment.
Task 1— Preliminary Activities — Winzler & Kelly proposes to begin the effort by
reviewing all available documents to associated with the project including the
Construction Specifications and Plans (1928) and the architectural history survey report
and addendum for the Depot. Prior to conduction the on-site survey, we propose a
kickoff meeting or phone conference with the client to ensure a complete understanding
of the scope and any restrictions that apply to the site survey. We recommend that
representatives of any ofthe stakeholders attend/participate in this meeting. We will
verify agreement with W &K proposed survey approach and make any adjustments to our
sampling plan as may be necessary.
' Deliverables:
Meeting notes and updated survey plan
1
1
1
Task 2 — Conduct On -Site Asbestos, Lead, Hazardous Materials Survey — Consultant
shall conduct a hazardous materials survey of the Railroad Depot referenced above.
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Proposal for Initial Site Assessment for the
Ukiah Railroad Depot
Based on the age of the existing facility it is assumed that the building has lead -
containing and asbestos - containing materials. The following subtasks will be included in
our scope.
Subtask 2.1- Asbestos Survey, Bulk Sampling, and Analysis
A. Survey Methodology
The asbestos survey will be accomplished according to a protocol that is consistent with
requirements of 8 CCR 1528 (Cal/OSHA), 40 CFR 763 (AHERA), and 40 CFR 61
(NESHAPS) but that also takes into consideration the need to preserve the historic fabric
of the building to the extent possible. Samples will be collected, to the extent possible, at
locations where the materials is already damaged (e.g. plaster at damaged wall or ceiling
location). Only materials in readily assessable areas and surfaces will be sampled, no
destructive methods will be used to reveal concealed suspect materials. Order of
magnitude quantities of all identified asbestos - containing material (ACM) will be
estimated and included in our report.
Upon arrival at the site, Winzler & Kelly will perform a visual survey of all accessible
areas to identification of each suspect ACM present for sampling and update our
sampling plan (below). Building interior including attic, exteriors and the roof will be
included in this survey. Subsurface areas, asphalt, concrete slabs and paving are not
included in this survey.
W &K's surveyors use a non- asbestos watertight roof sealant to patch roof sample
locations —however we make no claims as to the repairs long term effectiveness. If City
of Ukiah would like the roof professionally patched by a licensed roofing contractor,
W &K can obtain a price. As an alternative to sampling the roof, we could assume the
roof to contain asbestos. It should be noted that the original specifications called for
asbestos felts and shingles and the subsequent re- roofing may have also involved asbestos
roofing.
Each large cost impact suspect ACM identified during the initial walk through will then
be bulk sampled in accordance with sampling guidelines established by 8 CCR 1528
(Cal/OSHA), AHERA, and NESHAPS requirements. The following summarizes the
sampling procedures utilized:
❑ Location of each type of suspect ACM will be visually identified;
❑ Suspect materials will be classified into homogeneous material areas. A
homogeneous material area is defined as containing a material uniform in texture,
color, and date of application.
❑ A sampling scheme will then be developed based upon the location and quantity
of the various homogeneous materials utilizing the AHERA protocol.
❑ Asbestos certified personnel using appropriate sampling tools and leak -tight
containers will collect bulk samples of each suspect ACM.
2
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Proposal for Initial Site Assessment for the
Ukiah Railroad Depot
❑ Bulk sampling tools will be decontamination between samples to prevent the
cross contamination of subsequent bulk samples.
❑ Each collected bulk sample will be uniquely numbered and recorded on a bulk
sample log and Chain of Custody Record. The approximate sample location
indicated on a site drawing.
❑ A Chain of Custody Record will accompany the samples to the laboratory.
B. Asbestos - Analytical Methodology — Polarized Light Microscopy
All collected samples of suspect ACM will then be delivered to an analytical laboratory
accredited through the National Institute of Standards and Technology (NIST), National
Voluntary Laboratory Accreditation Program (NVLAP) for bulk sample analysis for
asbestos content. The samples will then be analyzed by Polarized Light Microscopy
(PLM) utilizing dispersion staining techniques in accordance with the Environmental
Protection Agency's "Method for the Determination of Asbestos in Bulk Building
Materials" U.S. EPA/600/R- 93/116, dated July 1993. The laboratory turnaround time will
be 3 days. Our proposal includes a budget for 30 PLM sample analyses.
C. Asbestos- Analytical Methodology- Point Count
Should any sample result indicate very low or even trace ( <1 %) concentrations of
asbestos are present, additional analysis may be advisable utilizing a 400 -point count
methodology to confirm or deny the presence of asbestos in the material. All positive
results (even trace) must be considered to represent ACM unless analysis by this more
accurate method shows the material to be truly <1% asbestos. This analysis could result
in significant cost savings if a material (such as plaster compound) that has been
previously tested at 1 -2% or less is point counted and found to contain less than 1 %. This
can reduce the cost of removal and disposal of the material. The turn- around time for
analysis is 3 -5 days. One PLM sample is included in our analytical budget.
D. Asbestos Sampling Plan for Depot
The following bulk sampling and analysis is planned based on W &K review of the RFP
referenced documents and brief visual survey of the building exterior. This plan should
be reviewed by the client and the historical architect (if possible) for approval.
Any suspect ACM not approved for sampling must be presumed to contain asbestos
pending testing at a later date. In the event that new or different materials are discovered
during the survey, samples will be taken unless it involves damaging historical fabric of
building.
The AHERA protocol requires specific guidelines for the minimum numbers of samples
required for thermal system insulation and certain surfacing materials. However, for the
remaining "miscellaneous" types of suspect ACM materials at least one sample must be
analyzed for each homogeneous areas but number of samples must be adequate to detect
ACM if it is present. Typically, the minimum number of samples required to confidently
3
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Proposal for Initial Site Assessment for the
Ukiah Railroad Depot
rebut the assumption that a particular homogeneous material area is an ACM is generally
considered to be three (3) samples. This number may be reduced based on site specific
conditions for specific materials.
The following sampling plan below is generally based on the above conservative
sampling strategy and but may need to be amended based on site- specific conditions and
requirements.
Building Exterior
❑ Roofing felt — 3 samples (subject to approval)
❑ Roofing shingles — 3 samples
❑ Stucco (cove below rain gutter) — 3 samples
❑ Exterior paint — 3 samples (where peeling)
❑ Window glazing compounds — 3 samples
Building Interior
❑ Plaster, all layers analyzed separately including paint (wall & ceiling) — 5 samples
❑ Resilient floor tile and associated mastic (Ticket Office) - 3 samples
❑ Acoustic ceiling panel (Ticket Office) —1 sample
❑ Unknown suspect ACM's (attic insulation, TSI, construction mastics, electrical
insulation, etc) - budget 6 samples.
Subtask 2.2- Lead -Based Paint (LBP)
A. Lead Survey Methodology
Lead -Based Paint (LBP) is defined as any painted surface equal to or greater than 5000
ppm or 1.0 mg/cm2 as set forth in US EPA, US Department of Housing Urban
Development (HUD), and California Department of Heath Service regulations and
guidelines. Their regulations and requirements are based on the LBP criteria. Cal/OSHA
also uses the LBP definition for its pre - construction notification requirement although
any detectable lead is regulated for worker protection and lower levels of lead are
regulated for waste disposal.
The screening level lead survey will be accomplished utilizing a portable x -ray
fluorescence (XRF) spectrum analyzer. The equipment to be used will be the NITON XL
309 Lead Analyzer. The XRF utilizes a nondestructive means for direct reading
measurements to determine the presence of building components coated with lead -based
paint (LBP) or other surface coatings. The LBP survey to be accomplished is a
construction -level survey that is used to quickly screen areas for the presence of LBP and
LCSC without the need for exhaustive or destructive testing operations.
All Winzler & Kelly operators are DHS LBP Inspector /Assessors, have been trained by
NITON Corporation on the proper operating techniques and have been issued a
certificate. Tests of representative interior and exterior building components will be
4
1
Proposal for Initial Site Assessment for the
Ukiah Railroad Depot
conducted by XRF utilizing a modified version of the Guidelines for the Evaluation and
Control of Lead -Based Paint Hazards in Housing, June 1995; Chapter 7 (revised 1997).
In summary, up to 65 XRF tests are planned following the below testing strategy:
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Building Exterior:
❑ Four walls -4 tests
❑ Concrete columns -3 tests
❑ Rain Gutters -3 tests
❑ Windows/Window Frames- 3 tests
❑ Doors/Door Frames- 3 tests
❑ Miscellaneous trims- 3 tests
Building Interior (per room):
❑ Walls, Plaster (4/ room) -15 tests
❑ Ceilings- 3 tests
❑ Ceramic tile wainscot -2 tests
❑ Ceramic tile floor -2 tests
❑ Painted concrete floor -3 tests
❑ Windows/Window frames — 6 tests
❑ Doors/door frames — 6 tests
❑ Misc. Trims/cabinets - 9 tests
In addition, a limited number of confirmatory paint chip samples representing surfaces
with deteriorated paint presenting major renovation impacts will be collected for
laboratory analysis. A total of 5 samples are budgeted.
B. Lead — Analytical Methodology
Confirmatory paint chip or ceramic tile samples may be collected and submitted to an
accredited laboratory. The samples will be analyzed by Flame Atomic Absorption (AA),
in accordance with EPA Method SW846-7420 for lead. The turnaround time for
analysis is 3 -5 days. These results can assist the contractors bidding on this project as it
pertains to waste characterization.
Subtask 2.3- PCB, Universal Waste (UW), and other Potential Hazardous Materials
Methodology
All equipment suspected to contain Polychlorinated Biphenyls (PCBs), universal waste
materials, or low -level radioactive sources (smoke detectors) will be identified by
entering each area, visually assessing suspect equipment and calculating the total quantity
of suspect assemblies present. No samples will be taken of these materials. Lighting
fixtures, switches, and thermostats will not be disassembled as part of the survey. Other
suspected hazardous materials will also be noted when observed. Materials commonly
found in a building setting include, but are not limited to the following: ballasts;
transformers; non-incandescent lamps; thermostat switches; batteries, emergency signs
and lights, coolant gases and smoke detectors.
5
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Proposal for Initial Site Assessment for the
Ukiah Railroad Depot
Subtask 2.4- Report of Findings
W &K will prepare a written report of findings indicating the location and approximate
extent of hazardous materials detected. For asbestos, a field generated site map will be
provided showing all sample locations. All laboratory results will be included in
tabulated form and copies of the reports attached to the report. The report will include a
summary of all findings along with recommendations for remediation or management in
place as appropriate. The recommendations will provide guidance for waste disposal
based on the results found during the survey process. If requested, we can provide an
estimated cost for asbestos abatement. We can also provide input to costs of lead
removal, however those are anticipated to be incorporated into planned surface
preparation, demolition, and restoration requirements for the building.
6
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Proposal for Initial Site Assessment for the
Ukiah Railroad Depot
Schedule
Upon acceptance of proposal and notice to proceed (NTP):
❑ Conduct and complete Task 1 Preliminary Activities including obtaining approval
for sampling plan as submitted or modified —week one +September 9)- F(ow
❑ Schedule and conduct the on-site survey by end of week three{Septemberz''3) - ROIL
❑ Obtain analytical laboratory analysis reports by end of week four (St.pL l,er 30) giti-
• Prepare report by end of week seven (Oeteber 14)
As you can see, we are anticipating project duration of approximately 6 weeks. If
necessary, the schedule could be shortened by up to one week.
Task 2.1-2.2 — Survey
Task 2.3 — Lab Analysis
Task 2.4 — Prepare Report
7