HomeMy WebLinkAboutCounty of Mendocino 2015-11-09(.ELL � Y/L 15-1(0• J S
GRANT AGREEMENT BETWEEN
COUNTY OF MENDOCINO
AND
CITY OF UKIAH
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This Agreement is entered in Ukiah, California on November `j, 2015 ( "Effective Date "),
between the County of Mendocino and the City of Ukiah ( "City "), a California general law municipal
corporation.
RECITALS:
1. The City and the County of Mendocino ( "County ") recognize the immediate unmet need for a
homeless shelter in the Ukiah Valley this winter.
2. The City has allocated $30,000 to help pay the costs of opening and operating the winter
homeless shelter, to be disbursed to the County.
3. The County has allocated $60,000 in matching funds to help pay the costs of opening and
operating the winter homeless shelter, $30,000 of which has been matched by the funds allocated by
the City. An additional $30,000 of matching funds from the County is available.
4. At its regular meeting of October 7, 2015, the City Council authorized the City Manager to
negotiate and execute an agreement with the Mendocino County AIDS /Viral Hepatitis Network
( "MCAVHN ") for the operation of an Emergency Winter Shelter contingent upon demonstration of
readiness.
5. Upon consultation with the County, at its regular meeting of November 4, 2015, the City
Council revised the action taken on October 7, 2015, to give the City Manager authority to negotiate and
execute an agreement with Mendocino County to receive and disburse the City's allocated $30,000
together with the County matching funds to an appropriate lead agency to develop and operate the
winter shelter.
6. The City has been informed that after October 7, 2015 and prior to November 4, 2015,
MCAVHN has incurred expenses to prepare the winter homeless shelter facility.
7. In order to expedite the implementation of the Emergency Winter Shelter, the County will
execute a contract under the authority of the Purchasing Agent /CEO for a total of $50,000 effective
November 9, 2015 to allow payment on November 12, 2015. A contract amendment will be submitted
to the Board of Supervisors for approval of the maximum amount of $90,000 to include the $60,000
allocated by the County and $30,000 allocated by the City.
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AGREEMENT:
Based on the foregoing recitals and the terms and conditions as stated below, the City and County agree
as follows.
1. The $30,000 contributed by the City shall be used exclusively to pay the costs of opening and
operating the winter homeless shelter, including any expenses determined by the County to have been
reasonably and necessarily incurred by MCAVHN between October 7, 2015 and November 4, 2015, to
prepare the winter homeless shelter facility for use as the winter homeless shelter.
2. By signing this Agreement, the County acknowledges the receipt of $30,000 from the City and
agrees not to expend any of these funds until it is prepared to disburse a like amount from the County.
The County shall not use any portion of the combined funding to reimburse the County for any costs it
incurs to administer the funding of the homeless shelter.
3. Whenever notice is permitted or required under this Agreement, it shall be deemed given
when personally served or delivered by overnight courier or upon acknowledgment of receipt, if
delivered by fax or email or 48 hours after the notice or document is deposited in the United States mail
with proper first class postage affixed thereto and addressed as follows:
COUNTY OF MENDOCINO
Carmel Angelo, CEO
501 Low Gap Road, Room 1010
Ukiah, CA 95482
Fax: 463 -5649
Email:
CITY OF UKIAH
Sage Sangiacomo, City Manager
Ukiah Civic Center
300 Seminary Avenue
Ukiah, CA 95482
Fax: 463 -6204
Email: ssangiacomo @cityofukiah.com
Either party may change its official address by giving notice as provided in this paragraph.
WHEREFORE, the parties have entered this Agreement on the Effective Date.
COUNTY OF MENDOCINO
Its: Assistant CEO
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CITY OF UKIAH
By:
Its: C ; 4-tt