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HomeMy WebLinkAboutJones, R. Emmett 2015-11-16R. EMMETT JONES CERTIFIED PUBLIC ACCOUNTANT CGMA November 16, 2015 Mr. Sage Sangiacomo City Manager City Of Ukiah 300 Seminary Avenue Ukiah, California 95482 Dear Mr. Sangiacomo, P.O. BOX 1839 UKIAH, CALIFORNIA 95482-1839 TELEPHONE (707) 462 -1180 EMAIL cpa @pacific.net This letter will confirm our understanding of the arrangements for the Management Advisory Services (Engagement) that I will provide to the City of Ukiah (City) related to the January 1, 2017 City of Ukiah Rate Setting and related issues. You have represented to me that you have the authority, under the City procurement rules, to engage me and approve the terms and conditions detailed below. I will provide you with my recommendations and comments based upon my reading and study of City solid waste, recycling and mixed organic waste disposal collection rates, and any related supporting financial information, calculations, costs, disposal rates, data and City Staff analysis. You and City Staff will make such rate schedules, financial information, calculations, costs, disposal rates, data, analysis and related underlying information available to me, and City Staff will interact with me as needed during this rate setting process so that I can make my recommendations and comments. I will respond to City Staff questions and requests when directed to do so by you. Because of the imprecise nature of estimates and projections, no estimated amount or projection can be verified in advance. Nevertheless, it is understood that the estimates adopted by City Staff during the rate setting process, based upon reasonable extrapolation of historical data, and estimations or projections of future events are necessary to complete the rate setting process. The recommendations that I make to you will be advisory. Final recommendations to the City Council will be the responsibility of the City Management and Staff. My advice will be informal and will be reported to you verbally. No written summary will be prepared unless you specifically request one in writing. In topics connected to law, I cannot offer advice, and you should of course consult an Attorney skilled in the area under question. You recognize that my recommendations must be supported by the opinion of an experienced legal professional to be viable, and that you will seek such opinions to the extent you feel necessary. The City fully indemnifies me and holds me harmless in any claim, accusation, complaint, hearing, adjudication or legal action that might arise related to the services that I provide in this Engagement, and the City will pay all costs of my defense in any and all such actions using an Attorney acceptable to me. This Engagement is limited to my providing only Management Advisory Services to the City relating to the topic described above. I am licensed by the California Board of Accountancy, but this Engagement does not include any Compilation, Review or Audit services. Accordingly, I will not issue any Compilation or Review report, nor issue any Audit opinion, nor does this Engagement include the preparation of any financial statements. In addition, no Federal, California or other tax advice or return preparation, or regulatory or compliance services are contemplated as being part of this Engagement. Mr. Sage Sangiacomo November 16, 2015 Page Two During this Engagement, but only as you direct, in order for me to obtain information, it may be necessary for me to contact or correspond with various people and agencies which may include but are not limited to City Staff, legal counsel, engineers and other professionals, elected officials, franchise holders, banks, vendors, creditors as well as various government agencies, and others. You authorize these contacts in the scope of these Management Advisory Services. However, professionals, that I may contact or consult with, are not authorized to charge the City for their time or services without the prior written consent of the City Manager, or his designee. All my communication seeking direction during this Engagement will be with you as the representative of the City, or your designee. You will provide me with information in the areas under discussion, and will give me direction as to the City's priorities, so that I may efficiently provide these Management Advisory Services. The City will be responsible for assigning the costs of my services to any specific Fund, Program, Grant, or Department of the City. Fees will be billed based upon the actual time that I spend in providing these services at my normal hourly rate of one hundred and fifty ($150.00) dollars per hour, plus pre- approved direct out of pocket expense. My travel time, if requested by the City, will be charged at one third (1/3) of my normal hourly billing rate. The City will not be obligated to pay more than nineteen thousand -five hundred dollars ($19,500.00) maximum fees and costs for this project under this Engagement letter, without the prior written authorization of the City Manager. Amounts will be billed on a monthly basis as the work progresses, and are due thirty (30) days after presentation. As you know I have provided services to the City in the past. I look forward to again providing services to the City in this Engagement. If this letter correctly expresses your understanding in regard to the above - mentioned Management Advisory Services, please indicate your acceptance by signing, dating and returning the original to me. A copy is enclosed for your file. If you have any questions, now or in the future, please call me. Yours very truly, ACCEPTED: City of Ukiah By: .5.-,.''i :1 ,Huge Sa) giacomo, City Manager Date: R. Emmett Jones R. EMMETT JONES • CERTIFIED PUBLIC ACCOUNTANT