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Home My WebLink About2015-11-04 CC Mintutes1 1 1 CITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 November 4, 2015 6:00 p.m. 1. ROLL CALL Ukiah City Council met at a Regular Meeting on November 4, 2015, having been legally noticed on October 30, 2015. Mayor Crane called the meeting to order at 6:02 p.m. Roll was taken with the following Councilmembers Present: Maureen Mulheren, Kevin Doble, Jim O. Brown, Vice Mayor Scalmanini and Mayor Crane. Staff Present: Sage Sangiacomo, City Manager; David Rapport, City Attorney; Kristine Lawler, City Clerk; and Ashley Cocco, Deputy City Clerk. MAYOR CRANE PRESIDING. 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS /INTRODUCTIONS /PRESENTATIONS a. New Employee Introductions: Sean White, Water and Sewer Director; Ashley Cocco, Deputy City Clerk, and Darcy Vaughn, Assistant Attorney to City Attorney David J. Rapport — Public Works, City Clerk, and Administration. Presenters: Tim Eriksen, Public Work Director /City Engineer; Kristine Lawler, City Clerk; and David Rapport. City Attorney. Staff Comment: Sean White, Water and Sewer Director; Ashley Cocco, Deputy City Clerk, and Darcy Vaughn, Assistant Attorney to City Attorney David J. Rapport. 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Minutes of October 21, 2015, a Regular Meeting. b. Minutes of October 22, 2015, a Special Meeting. Motion /Second: Mulheren /Doble to approve the minutes of October 21, 2015, a Regular Meeting, and October 22, 2015. a Special Meeting, as submitted. Motion carried by the following roll call votes: AYES: Mulheren, Doble, Brown, Scalmanini, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. 6. RIGHT TO APPEAL DECISION 7. CONSENT CALENDAR a. Pulled by Councilmember Doble and placed as Agenda Item 13f. Page 1 of 4 City Council Minutes for November 4, 2015, Continued: Page 2 of 4 8. AUDIENCE COMMENTS ON NON - AGENDA ITEMS Presenter: Phil Baldwin. 9. COUNCIL REPORTS Presenters: Councilmembers Mulheren and Doble. Councilmember Doble led a moment of silence in remembrance of Glenna Blake, referencing the inspiration that she instilled and her many activities in our community. 10. CITY MANAGER /CITY CLERK REPORTS Presenters: Sage Sangiacomo, City Manager and Sean White, Water and Sewer Director. 11. PUBLIC HEARINGS — 6:15 P.M. 12. UNFINISHED BUSINESS a. Update Regarding Emergency Winter Shelter and Possible Direction Regarding Disbursement of Funds — Administration. Presenters: Shannon Riley, Senior Management Analyst and Councilmember Brown. Staff Comment: Charley Stump, Planning and Community Development Director. Public Comment: Libby Guthrie, Mendocino County AIDS/Viral Hepatitis Network (MCAVHN) Executive Director. Motion /Second: Doble /Brown to authorize the City Manager to negotiate and execute an agreement (COU No. 1516 -135) with a lead agency in the amount of $30,000 for the winter shelter. Motion carried by the following roll call votes: AYES: Mulheren, Doble, Brown, Scalmanini, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. b. Approval of Amended Agreement with Rural Communities Housing Development Corporation for the Well 9 Easement and Authorize the City Manager to Execute the Agreement — Water and Sewer Utilities. Presenters: Sean White, Water and Sewer Utilities Director and Jarod Thiele, Public Works Project Analyst. Motion /Second: Brown / Doble approval of amended agreement (COU No. 1516 -133) with Rural Communities Housing Development Corporation for the well 9 easement and authorize the City Manager to finalize and execute the agreement. Motion carried by the following roll call votes: AYES: Mulheren, Doble, Brown, Scalmanini, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. 13. NEW BUSINESS a. Receive Report Regarding Mobile Food Vending Regulations and Provide Direction Regarding Continued Staff Efforts on the Matter — Public Works. Presenters: Kevin Thompson, Principal Planner and Charley Stump, Planning and Community Development Director. 1 1 1 City Council Minutes for November 4, 2015, Continued: Page 3 of 4 Public Comment: Cynthia Ariosta. Council Consensus to direct staff to focus on other projects that take precedence at this time and add mobile food vending regulations as a low priority. Councilmember Doble announced the Strategic Planning meeting that will take place on Thursday, November 12, 2015, 5:30 p.m. at the Ukiah Valley Conference Center located on 200 South School Street, Ukiah. b. Approval of an Additional Customer Service Representative I11 for Utility Billing and Corresponding Budget Amendments — Finance. Presenter: Karen Scalabrini, Finance Director. Motion /Second: Brown /Mulheren to approve of the addition of a CSR III position and approval of the Corresponding Budget Amendment and corresponding budget amendment(s). Motion carried by the following roll call votes: AYES: Mulheren, Doble, Brown, Scalmanini, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. c. Approval of the Cost Allocation Plan Adopted for the 2015 -2016 Budget Applied to the 2014 -2015 Operational Budget and Corresponding Budget Amendments — Finance. Presenter: Karen Scalabrini, Finance Director. Motion /Second: Doble /Scalmanini to approve the Cost Allocation Plan to be implemented for the 2014 -2015 Operations Budget and corresponding budget amendments. Motion carried by the following roll call votes: AYES: Mulheren, Doble, Brown, Scalmanini, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. d. Adoption of a Reimbursement Resolution, an Authorizing Resolution and a Pledged Revenue Resolution to Submit to the State Water Resources Control Board Division of Financial Assistance in Support of a Funding Application for the Construction of the Recycled Water System— Water & Sewer Utilities. Presenter: Sean White, Director of Water and Sewer Utilities. Motion /Second: Scalmanini /Mulheren to adopt a Reimbursement Resolution (2015 -45), an Authorizing Resolution (2015 -46) and a Pledged Revenue Resolution (2015 -47) to submit to the State Water Resources Control Board Division of Financial Assistance in support of a funding application for the construction of the Recycled Water System. Motion carried by the following roll call votes: AYES: Mulheren, Doble, Brown, Scalmanini, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. e. Creation of Two Separate Ad Hocs to Represent the City Council in Two Separate Solid Waste Issues Regarding Landfill Closure and the Five Year Rate Review Process — Administration. Presenter: Sage Sangiacomo, City Manager. City Council Minutes for November 4, 2015, Continued: Page 4 of 4 Motion /Second: Doble /Brown to appoint Councilmember Scalmanini and Mayor Crane to serve on an ad hoc to address the issue of closure of the Ukiah Landfill, and to appoint Councilmembers Brown and Mulheren to serve on an ad hoc to address the issue of the five year rate review for solid waste. Motion carried by the following roll call votes: AYES: Mulheren, Doble, Brown, Scalmanini, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. f. Award Repair Contract of Two Fairbanks Morse Pumps for the Waste Water Treatment Plant in the Amount of $25,698 to Commercial Pump & Mechanical — Public Works — From Consent Calendar Agenda Item 7a. Presenter: Sean White, Director of Water & Sewer Utilities. Motion /Second: Doble /Brown to award repair contract (COU No. 1516 -136) of two Fairbanks Morse Pumps to Commercial Pump & Mechanical in the amount of $25,698, plus applicable sales tax. Motion carried by the following roll call votes: AYES: Mulheren, Doble, Brown, Scalmanini, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. RECESS: 8:10 — 8:20 P.M. THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 8:28 P.M. 14. CLOSED SESSION a. Conference with Legal Counsel — Existing Litigation (Cal. Gov't Code Section 54956.9(d)(1)) Name of case: City of Ukiah v. Questex, LTD, et al, Mendocino County Superior Court, Case No. SCUK- CVPT -15 -66036 b. Conference with Legal Counsel — Existing Litigation (Government Code Section 54956.9(d)(1)) Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Mendocino County Superior Court Case No. SCUK- CVC -13 -63024 c. Conference with Labor Negotiator (Government Code Section 54957.6) Agency Representative: Sage Sangiacomo, City Manager Employee Organizations: All Bargaining Units d. Conference with Real Property Negotiators ( §54956.8) Property: Mendocino APN Nos. 002 - 101 -27 and 002 - 101 -26 and other potential water well sites for City water system Negotiator: Sage Sangiacomo, City Manager Negotiating Parties: City of Ukiah, Rural Communities Housing Development Corporation as to APN Nos. 002 - 101 -27 and 002 - 101 -26, and Property Owners of other Potential Well Sites. Under Negotiation: Price & Terms No action was taken on Closed Session items. 15. ADJOURNMENT There being no further 7usiness, the meeting adjourned at 9:10 p.m. ristine Lawler, City Clerk