HomeMy WebLinkAboutUkiah Valley Sanitation District 1992-05-19 ActiveOrb( k '. CS/c/) 2
AGREEMENT TO SHARE ENGINEERING FOR
WASTEWATER SYSTEM PLANNING, EXPANSION AND IMPROVEMENT
_7 /j This Agreement is made and entered in Ukiah, California, on
,1992, by and between the City of Ukiah ( "City "),
a genea1 law municipal corporation and the Ukiah Valley Sanitation
District ("District"), a county sanitation district organized and
existing under the county sanitation district law of the State of
California.
RECITALS:
1. The District currently contracts with the City for the
operation and maintenance of a Wastewater Treatment Plant and sewer
lines, which serve both entities.
2. The Regional Water Quality Control Board ( "RWQCB ") has
issued Waste Discharge Order No. 89 -24 which requires the City at its
Wastewater Treatment Plant to provide, by March 1, 1994, advanced
treated wastewater as defined by constituent limitations set forth in
the waste discharge requirements of the Order.
3. In order to comply with this requirement the City must
design and construct improvements to its wastewater treatment
facilities.
4. The City and District also need to develop plans for
expanding the treatment capacity of the sewer system to accommodate
anticipated new development in the City and the District.
5. The City and District have agreed to hire Kennedy -Jenks
Engineers to provide the necessary engineering services to develop a
plan for the expansion of the sewer system, to design and construct
the necessary improvements to the Wastewater Treatment Plant to meet
the RWQCB requirements, and to prepare the necessary environmental
documents in connection therewith.
6. In the process of designing and constructing improvements
to the wastewater treatment facilities and expansion of the sewer
systems, the District and the City must approve:
a. A Long -Range Plan;
b. Environmental documents;
c. A Revenue Program; and
d. A Facilities Plan.
7. In order to obtain funds for the construction of the
necessary improvements, the District and the City must provide
approved documents to the Water Resources Control Board ( "WRCB ") for
a loan from the State's revolving loan fund and must co- execute loan
documents.
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AGREEMENT:
WHEREFORE, in consideration of the above - recited facts and the
terms and conditions as further stated herein, the parties hereby
agree as follows:
1. Procurement of Engineering Services. City shall hire
Kennedy Jenks Engineers to provide the services as set forth in the
Agreement attached hereto as Exhibit A and incorporated herein by
reference.
1.1 City, through its Director of Public Works, shall
report monthly to the District Board on the
performance of services under Exhibit A. City,
through its Director of Public Works, shall respond
promptly to all questions or requests for information
from District regarding the performance of such
services.
1.2 District shall make any decisions required of it in
connection with the provision of the services
described in Exhibit A in a timely manner. These
decisions may include, but shall not be limited to, a
Long -Range Plan and Facilities Plan; Feasibility
Report; Negative Declaration or Environmental Impact
Report; Revenue Plan; amendments to ordinances, if
required; preliminary design documents, including
construction cost estimates; Engineering Final Report;
50% progress review; final plans and specifications;
construction documents; loan applications, documents
and agreements; and any changes in the scope of work
currently provided in Exhibit A. "Timely manner"
means that District shall make a decision within the
time required to avoid any delay in the performance of
services under Exhibit A that would result in an
increase in the cost of said services or any project
undertaken in connection with said services. City
shall inform District when any such decision is sought
of the time limits, if any, within which District must
act. If District unreasonably fails to make a
decision in a timely manner and that delay does not
result solely from the District's compliance with any
requirements imposed by law, it shall pay City the
full amount of any increase in contract or project
cost resulting from such delay.
2. District Share of Cost. District shall pay City $361,245
as its share of the cost of the services as set forth in Exhibit A.
This payment equals 50% of the cost of such services.
2.1 District shall pay its share of the total cost in
periodic payments equal to 50% of the periodic
payments by the City to Kennedy Jenks as provided in
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not later than five (5) days following each payment by
City to Kennedy Jenks.
2.2 If City is required to pay Kennedy Jenks more than the
total cost set forth in Exhibit A in order to receive
all of the services set forth in Exhibit A or any
approved changes in the scope of work, District shall
share equally said additional cost.
2.3 If City should incur any cost (other than staff costs
normally associated with the administration of any
consulting contract), or should any claim against City
or other liability arise out of the performance of
services under Exhibit A, District and City shall
share such costs, claims or liabilities, including the
costs of the defense thereof, equally.
2.4 City and District shall negotiate in good faith their
respective share of the costs of any construction
projects undertaken in connection with the engineering
services provided pursuant to Exhibit A which shall be
incorporated into an addendum to this Agreement. The
addendum shall become effective when it is approved by
the governing bodies of District and City and signed
by both parties. Said addendum may include such
additional provisions as the parties deem necessary.
3. City "Lead Agency." Pursuant to Section 15051(d) of the
State California Environmental Quality Act ( "CEQA ") Guidelines, City
is designated as the lead agency for all projects requiring
environmental evaluation which are undertaken in connection with the
engineering services furnished pursuant to Exhibit A. District shall
be treated as a responsible agency by City in performing its function
as lead agency.
4. Term. This Agreement shall remain in effect from the date
first written above, until all of the services set forth in Exhibit
A have been fully performed or for such other term as may be set
forth in an addendum to this Agreement, if that addendum has been
approved by the governing bodies of both parties and signed by both
parties.
5. Governing Law. This Agreement shall be governed by and
construed in accordance with the laws of the State of California.
Any legal action concerning this Agreement must be filed and
litigated in the proper court in Mendocino County.
6. Severability. If any provision of the Agreement is held by
a court of competent jurisdiction to be invalid, void, or
unenforceable, the remaining provisions shall nevertheless continue
in full force and effect without being impaired or invalidated in any
way.
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7. Integration. This Agreement contains the entire agreement
between the parties and supersedes all prior and contemporaneous oral
and written agreements, understandings, and representations between
the parties. No amendments to this Agreement shall be binding unless
executed in writing by all of the parties.
8. Waiver. No waiver of any of the provisions of this
Agreement shall be deemed, or shall constitute a waiver of any other
provisions, nor shall any waiver constitute a continuing waiver. No
waiver shall be binding unless executed in writing by the party
making the waiver.
9. Notice. Whenever notice, payment, or other communication
is required or permitted under this Agreement it shall be deemed to
have been given when personally delivered or when deposited in the
United States mail with proper first class postage affixed thereto
and addressed as follows:
UKIAH VALLEY SANITATION DISTRICT
Mendocino County Courthouse
State and Perkins Street
Ukiah, CA 95482
CITY OF UKIAH
Ukiah Civic Center
300 Seminary Avenue
Ukiah, CA 95482
10. Paragraph Headings. The paragraph headings contained
herein are for convenience and reference only and are not intended to
define or limit the scope of this Agreement.
11. Duplicate Originals. This Agreement may be executed in one
or more duplicate originals bearing the original signature of both
parties and when so executed any such duplicate original shall be
admissible as proof of the existence and terms of the Agreement
between the parties.
WHEREFORE, the parties have entered this Agreement on the date
first written above.
UKIAH VALLEY SANITATION
DISTRICT
BY:
TITLE: (71)_,Ik
ATTEST:
7) e",
Board Secretary
R:1 /CM /AG.UVSD
4
CITY OF UKIAH
BY :1/Weee--A•4/8•
TITLE: %1 /!ypi
ATTE
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EXHIBIT A
COST SHARING AND MANAGEMENT
AGREEMENT CITY /DISTRICT
AGREEMENT
THIS AGREEMENT, made and entered into this 21 day of May , 1992, by and
between City of Ukiah, Mendocino County, California, hereinafter referred to as the
"CLIENT," and Kennedy /Jenks Consultants Inc., a California corporation, hereinafter
referred to as "ENGINEER ":
WITNESSETH:
WHEREAS, CLIENT desires to accomplish the engineering planning, design and services
needed for construction of the Wastewater Treatment Facility Upgrade and Expansion
Project; and
WHEREAS, public convenience and necessity require the services of a consulting engineer
to plan, design, and assist in implementing the construction of said facilities to meet
present and projected requirements of CLIENT; and
WHEREAS, ENGINEER represents itself to be qualified and experienced in planning,
designing, and providing construction support services for such facilities; and
WHEREAS, CLIENT is desirous of engaging the services of said ENGINEER to perform said
services:
NOW, THEREFORE, said CLIENT and said ENGINEER, for the consideration and on the
terms hereinafter set forth, mutually agree as follows:
ARTICLE I - EMPLOYMENT
CLIENT hereby employs ENGINEER to perform professional services herein described, the
term of such employment to commence on the date of the execution of this Agreement
and to continue until the completion of said services.
ENGINEER hereby accepts said employment and agrees to perform the professional
services herein described and to furnish or procure the use of incidental services,
equipment, and facilities necessary for the completion of said services.
ARTICLE II - SCOPE OF SERVICES
ENGINEER will prepare a Long -Range Plan and a Facilities Plan describing the proposed
facilities, prepare construction Drawings and Specifications adequate for the solicitation
and receipt of construction bids for the facilities, and provide Construction Support
Services. The work will be performed in three phases: the initial planning phase
consisting of a Tong -range plan and a facilities plan; the second phase will be the final
design and preparation of construction drawings and specifications and bid document for
receipt of construction bids; and the third phase will be the engineering services during
construction with both on -site and off -site activities. The daily onsite construction
inspection of the third phase will be at the option of the CLIENT. A detailed scope of
services by task is provided as Exhibit A.
wwg3 /faller /ukiah.agt 1
A. Long -Range Plan and Facilities Plan (First Phase)
1. Work on the Long -Range Plan and Facilities Plan will be initiated when
a Notice to Proceed is issued by CLIENT.
2. ENGINEER will conduct studies, investigations, and analyses as
required to produce a Long -Range Plan and Facilities Plan as described in Exhibit A. During
the course of the planning process, coordination of the work effort with needs and
requirements will be maintained through liaison with the CLIENT. ENGINEER will arrange
and direct necessary services of subconsultants as described herein for completion of
planning and submission of the planning documents. ENGINEER will develop and analyze
the project and /or project alternatives on the basis of general or conceptual definitions of
the major project elements as appropriate for the development of order -of- magnitude type
cost estimates expected to be accurate within 25 ± percent. The actual construction cost
and project cost will depend on the final project scope, schedule for construction, and
market conditions at the time of construction.
3. ENGINEER will attend monthly review meetings. ENGINEER will
assist CLIENT in the preparation of documents such as fund applications for submission to
review authorities and will be available to attend hearings as defined in Exhibit A.
4. ENGINEER will submit a draft Tong -range plan and draft facilities plan
to CLIENT in 5 copies for review. After receipt of CLIENT's comments, ENGINEER will
submit final draft and final long -range plan and facilities plans to CLIENT each in 12 copies.
B. Final Design, Preparation of Drawings and Specifications (Second Phase)
1. After approval of the project as defined in the Facilities Plan, including
an agreed upon construction cost estimate, and upon written instruction from CLIENT,
ENGINEER will proceed with the engineering design and preparation of construction
drawings and specifications for the facility.
2. Preliminary and Special Services. ENGINEER will provide preliminary
and special services as follows:
a. ENGINEER will assist CLIENT in preparation of documents for
submission to loan and review agencies as needed to obtain approval of the drawings and
specifications and construction contract proposal. CLIENT will obtain all approvals and
pay all permit and plan review fees.
b. ENGINEER will arrange for and coordinate any special
consultant, geotechnical, or surveying and mapping services that may be needed for the
design.
c. Upon review and approval of the construction drawings and
specifications by CLIENT, ENGINEER will furnish one (1) reproducible copy of
specifications and full -sized drawings.
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3. Basic Services. ENGINEER will design the facilities and prepare
drawings and specifications for CLIENT as needed to obtain public bids for construction of
the facilities.
a. ENGINEER will prepare the construction drawings and
specifications in sufficient detail to permit adequate construction proposals to be made.
The construction drawings and specifications shall describe in technical language the work
to be done and the materials, workmanship, finishes, and equipment required. Design
changes due to revisions in the adopted project as described in the Facilities Plan; changes
required in design by CLIENT or financing agencies; development of alternative designs;
pre - purchase of equipment; segregation of bid packages; value engineering analysis, if
required, or design modifications based on value engineering analysis; and preparation of
construction contract change orders are not included in this scope of work.
b. ENGINEER will prepare an estimate of the probable cost of
construction but does not ensure or warrant that a bid will be received at or below
ENGINEER's estimate since bid amounts are subject to many variables beyond the
awareness or control of ENGINEER.
c. ENGINEER will assist CLIENT in obtaining construction
proposals, in review and analysis of the proposals, and in the CLIENT's award of the
contracts.
C. Construction Support Services (Third Phase)
1. ENGINEER will provide services during construction as described in
Exhibit A.
ENGINEER will review and take appropriate action on shop drawings,
product data, samples, and other submittals required by the construction contract
documents. Such review shall be only for conformance with the design concepts and
general compliance with the construction contract documents. It shall not include review
of quantities, dimensions, weights or gauges, fabrication processes, construction methods,
coordination with the work of other trades, or construction safety precautions, all of which
are the sole responsibility of the construction contractor. ENGINEER's review will be
conducted with the reasonable promptness consistent with sound professional practice.
Review of a specific item shall not indicate acceptance of an assembly of which the item is
a component. ENGINEER will not be required to review and will not be responsible for any
deviations from the construction contract documents not clearly noted by the construction
contractor, nor will ENGINEER be required to review partial submissions or those for which
submissions for correlated items have not been received.
At the CLIENT's option, ENGINEER will provide observation of construction
for the purposes of determining compliance with the technical provisions of the project
Specifications. This observation service is not in any way an assumption on the part of
CLIENT or ENGINEER of responsibility for methods or appliances used by the construction
contractor; for the sufficiency of design or installation of scaffolding, sheeting, or shoring;
for the safety of the job; or for compliance by the construction contractor with laws and
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regulations. Acceptance of construction contractor's designs of sheeting and shoring by
ENGINEER on behalf of CLIENT will not include review or approval of designs.
2. CLIENT may provide personnel to assist ENGINEER in construction
inspection, will provide legal services, and will process progress pay estimates and
contract change orders.
D. Supplemental Services. Any additional services over and above those
included in the Scope of Services described above and defined in detail in Exhibit A shall
be undertaken only upon execution of a written amendment to this Agreement describing
the additional services and the basis of compensation for such services.
ARTICLE III - COMPENSATION
Payment for the engineering services hereinabove set forth shall be made by CLIENT to
ENGINEER and shall be considered as full compensation for all personnel, materials,
supplies, and equipment used in carrying out the work.
A. Payment for work done in the First Phase, Long -Range Plan and Facilities
Plan; the Second Phase, Final Design, and Preliminary and Special Services; and the Third
Phase, the Construction Support Services; all as outlined in Article II and defined in detail
in Exhibit A, shall be as described below:
1. Compensation to ENGINEER shall be on a time and expense reimbursement
basis. Personnel time shall be reimbursed at salary costs plus 140 percent. Salary costs
include the actual direct pay of personnel assigned to the project (except for routine
secretarial and accounting services) plus payroll taxes, insurance, sick leave, holidays,
vacation, and other fringe benefits. The percentage added to salary costs includes all
indirect overhead costs and fee.
2. Direct expenses incurred in connection with the work shall be reimbursed at
actual cost plus 10 percent. Direct expenses include public or commercial transportation,
rental vehicles and taxis, meals and lodging while traveling, materials other than normal
office supplies, reproductions, printing, computer processing and proprietary programs,
services of subconsultants or subcontractors, special fees or permits, and other definable
job expenses.
3. Other costs shall be reimbursed as follows:
Reimbursement for owned automobiles, except trucks and four -wheel drive
vehicles, used in connection with the work will be at the rate of 35C per mile. The rate for
trucks and four -wheel drive vehicles will be $25 per day and 40C per mile. The rate for
owned automobiles assigned full -time to the project will be $500 per month with no
mileage charge.
Reimbursement for use of microcomputers will be at the rate of $10 per
hour. Reimbursement for use of computerized drafting systems (CADD) will be at the rate
wwp3 /faller /ukiah.agt 4
of $20 per hour for microcomputer based systems and $40 per hour for minicomputer
based systems.
In -house laboratory analysis, sampling vehicle, and equipment charges will
be in accordance with current rate schedule or special quotation.
The amount of any excise or gross receipts tax that may be imposed shall
be added to the compensation as determined above.
4. Payment for personnel time will be made based on current applicable rates
for all time charged to the project. Normal payroll rates are for 40 hours per week.
Overtime will be paid at regular rate for professional staff and at 1-1/2 times regular rate
for nonprofessional staff. The need to utilize overtime work in order to meet project
schedules shall be determined at the discretion of ENGINEER. It is contemplated that
overtime work will be required during the performance of the required services. Rate for
professional staff for legal proceedings or as expert witnesses will be at a rate one and
one -half times the regular rate.
5. Payments shall be made monthly by CLIENT based on itemized invoices from
ENGINEER which list actual costs and expenses. Such payments shall be for the invoice
amount, without retention.
B. Payment in full of an invoice must be received by ENGINEER within thirty
(30) days of the date of such invoice. Failure of CLIENT to make full payment of an
invoice so that it is received by ENGINEER within thirty (30) days of the date thereof
subjects the amount overdue to a delinquent account charge of one percent (1 %) of the
invoice amount per month, compounded monthly, and subjects this Agreement and the
work herein contemplated to suspension at ENGINEER's discretion.
C. The budgets for the reimbursable portions of the work are established at
$89,510 for the First Phase, $374,920 for the Second Phase, and $258,060 for the Third
Phase for a total project budget of $722,490. A breakdown by phase and task is provided
as Exhibit B. The project budget for each phase shall not be exceeded without
authorization. The budgets may be increased by amendment hereto if necessary to
incorporate additional work requested by the CLIENT or work required to complete the
project which is not part of the Scope of Services and which has been authorized by the
CLIENT. Amendments shall be subject to mutually agreed upon additional scopes and
budgets. The ENGINEER will complete the scope of services for each phase as defined
herein for an amount not to exceed the budget amount for that phase. The ENGINEER will
complete scope of work for each phase for an amount not to exceed the budget amount
for that phase.
ARTICLE IV - SCHEDULE
A general schedule for carrying out the phases of work as described under the scope of
services is provided as Exhibit C. The CLIENT will be kept informed as to the progress of
work by informal reports.
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A shown in Exhibit C, the Long -Range Plan and Facilities Plan are intended to be completed
and delivered to CLIENT within the first 6 months following authorization to proceed. The
planning work will be completed within this time frame, subject to the impact of the
revisions to the City's general plan and to timely services by the CLIENT and other
reviewing agencies and provided that unexpected major revisions are required after such
reviews.
As shown in Exhibit C and upon completion of First Phase planning work, the final
schedule for Second Phase design work shall be mutually agreed upon prior to the initiation
of work on the Second Phase, and the agreed upon schedule shall be set forth in the
authorization to proceed.
The schedule for Third Phase construction support work as shown in Exhibit C will be
finalized upon completion of award of a construction contract.
ARTICLE V - SERVICES BY CLIENT
CLIENT shall provide access to work sites and all legal services required for the
prosecution of the work, including review of construction contract documents, printing and
distributing plans and specifications and addenda to bidders, public advertising, and
contract letting; serve all notices; hold all hearings; and obtain all required design reviews,
permits, lands, rights -of -way, access rights, and utility services and pay all associated
fees. Also, CLIENT shall provide all required environmental impact reports and energy
assessments unless otherwise specifically provided for herein.
CLIENT shall, to the extent reasonable and practicable, assist and cooperate with
ENGINEER in the performance of ENGINEER's services hereunder. Such assistance and
cooperation shall include, but not necessarily be limited to, providing material available
from CLIENT's files such as maps, record drawings, property surveys, and operation and
maintenance information, and rendering assistance in determining the location of existing
facilities and improvements which may be affected by the project.
ARTICLE VI - MAGNETIC MEDIUM
If the scope of work under this Agreement includes the delivery by ENGINEER of any
writings, drawings, compilations of data or similar work product in a magnetic or electronic
medium, ENGINEER will also deliver to CLIENT a print version of said material, and the
latter shall be deemed the true version of ENGINEER's work product should there be any
difference between the two. CLIENT agrees that, without ENGINEER's prior written
consent, it will neither republish nor permit any further distribution of the material so
delivered by ENGINEER if said work product has been either edited or modified by other
than ENGINEER.
ARTICLE VII - TERMINATION OF WORK
CLIENT, by notifying ENGINEER in writing, may terminate all or part of the work covered
by this Agreement. Unless such a termination occurs at the completion of a specific phase
of the work, ENGINEER shall have the right to expend additional time to assemble work in
progress for the purpose of proper filing and closing the job. Such additional time shall not
wwg3 /fell., /ukiah.agt 6
exceed ten percent (10 %) of the total time expended to the date of notice of termination.
In the event of any termination by CLIENT, ENGINEER shall be compensated for all costs
incurred to the date of termination, including charges for any commitments outstanding at
the time of termination (such as for termination of subconsultants, rental agreements,
orders for printing, etc.) and any costs that may be incurred in assembling work to
properly close out the job.
All charges due and payable under this Article shall be paid by CLIENT within thirty (30)
days following submission of a final statement by ENGINEER.
ARTICLE VIII - OWNERSHIP OF DOCUMENTS
All drawings, specifications, and other work product of ENGINEER for this project are
instruments of service for this project only and shall remain the property of ENGINEER
whether the project is completed or not. Reuse of any of the instruments of service of
ENGINEER by CLIENT on extensions of this project or on any other project without the
written permission of ENGINEER shall be at CLIENT's risk; and CLIENT agrees to defend,
indemnify, and hold harmless ENGINEER from all claims, damages, and expenses including
attorneys' fees arising out of such unauthorized reuse of ENGINEER's instruments of
service by CLIENT or by others acting through CLIENT. Any reuse or adaptation of
ENGINEER's instruments of service occurring after the written agreement of ENGINEER
shall entitle ENGINEER to additional reasonable compensation. Any uncompleted work of
ENGINEER delivered to CLIENT due to cancellation of all or portions of the work or
contract termination which are utilized by CLIENT in any way shall have ENGINEER's name
removed; and CLIENT agrees to defend, indemnify, and hold harmless ENGINEER from all
claims, damages, and expenses including attorney's fees arising from any use of
uncompleted work.
ARTICLE IX - PROFESSIONAL SERVICES
ENGINEER's services performed under this Agreement will be performed in a manner
consistent with the care and skill ordinarily exercised by members of the profession
practicing under similar conditions at the same time and in the same or similar locality. No
warranty, express or implied, is made or intended by this agreement, or by the foregoing
statement of the applicable standard of care, or by providing consulting services or by
furnishing work products, including reports, drawings, and specifications. This Agreement
shall not be construed to make any party other than CLIENT or ENGINEER a beneficiary of
it, except the Ukiah Valley Sanitation District is recognized as a beneficiary.
ARTICLE X - INSURANCE
A. ENGINEER shall maintain worker's compensation insurance as required by
applicable state statutes.
B. ENGINEER shall maintain commercial general liability and automobile liability
insurance on an occurrence basis with limits of not less than $1 million per occurrence.
wwg3 /faller /ukiah.agt 7
C. ENGINEER shall maintain professional liability insurance for protection
against claims alleging negligent acts, errors, or omissions which may arise from
ENGINEER's operations under this Agreement, whether such operations be by ENGINEER
or by its employees, subcontractors, or consultants. The amount of this insurance shall be
not less than $2,000,000 on a claims -made, annual aggregate basis.
D. ENGINEER may be required to provide CLIENT with certificates of insurance
evidencing the aforesaid coverages.
E. CLIENT agrees to include in its contracts with construction contractors
provisions requiring that ENGINEER, in addition to CLIENT, be indemnified against Toss
occurring during the performance of the contract and be named as an additional insured on
liability insurance policies required to be maintained by construction contractor.
ARTICLE XI - INDEMNIFICATION
To the maximum extent permitted by law, ENGINEER agrees to indemnify CLIENT, its
officers, employees, and agents against and to hold and save them harmless from any and
all claims, damages, losses, or liabilities to the extent arising out of the willful misconduct
or unlawful acts, negligent acts, errors, or omissions of ENGINEER in the performance of
services under this Agreement provided that ENGINEER shall not indemnify CLIENT for
damages resulting from CLIENT's sole and active negligence or willful misconduct or
unlawful acts.
ARTICLE XII - CLAIMS AND DAMAGES
CLIENT recognizes the inherent risks connected with construction. For its part, ENGINEER
will perform in accordance with generally accepted standards of the profession. CLIENT
shall include in its contracts with construction contractors who may perform work in
connection with any design, report, or study prepared by ENGINEER, specific provisions
limiting the liability of CLIENT and ENGINEER to the contractor for damages due to the
inadequacy of the contractor's bid on account of design defects, errors, omissions, or
professional negligence of CLIENT or ENGINEER to five percent (5 %) of the contractor's
bid amount. Nothing herein contained is intended to impose upon ENGINEER any liability
that would not exist in the absence of this paragraph.
In no event shall ENGINEER or its subcontractors of any tier be liable in contract, tort,
strict liability, warranty, or otherwise, for any special, indirect, incidental, or consequential
damages.
ARTICLE XIII - LITIGATION
A. Other than hereinbefore specified, this Agreement does not require
ENGINEER to assist CLIENT in its preparation for arbitration, judicial, or administrative
proceedings, nor to testify or otherwise to provide evidence on CLIENT's behalf therein.
B. Any legal action between the parties concerning this Agreement must be
filed in the appropriate California state court in Mendecino County, each party waiving any
right it may otherwise have to change venue or demand an out of county judge.
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ARTICLE XIV - FORCE MAJEURE
Any delay or default in the performance of any obligation of ENGINEER under this
agreement resulting from a cause beyond ENGINEER's reasonable control shall not be
deemed a breach of this agreement. The occurrence of any such event shall suspend the
obligations of ENGINEER as long as performance is delayed or prevented thereby, and the
fees due hereunder shall be equitably adjusted.
ARTICLE XV - APPLICABLE LAW
CLIENT and ENGINEER shall each use reasonable care to comply with laws, codes,
ordinances and regulations in force at the time of the performance by each under this
agreement, insofar as such laws are applicable to a party's performance.
This agreement shall be interpreted and enforced according to the laws of the State of
California. Any provision hereof which is legally deemed void or unenforceable shall not
void this entire agreement and all other provisions shall remain in full force and effect.
ARTICLE XVI - MISCELLANEOUS
A. Notice. Whenever notice, payment or other communication is required or
permitted under this Agreement it shall be deemed to have been given when personally
delivered or when deposited in the United States mail with proper first class postage
affixed thereto and addressed as follows:
KENNEDY /JENKS CONSULTANTS CITY OF UKIAH
Kennedy /Jenks Consultants
Marathon Plaza, 10th Floor
303 Second Street
San Francisco, CA 94107
City of Ukiah
Civic Center
300 Seminary Avenue
Ukiah, CA 95482
B. Paragraph Headings. The paragraph headings contained herein are for
convenience and reference only and are not intended to define or limit the scope of this
agreement.
C. Duplicate Originals. This Agreement may be executed in one or more
duplicate originals bearing the original signature of both parties and when so executed any
such duplicate original shall be admissible as proof of the existence and terms of the
Agreement between the parties.
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EXHIBIT A
SCOPE OF SERVICES
CITY OF UKIAH - KENNEDY /JENKS CONSULTANTS
FOR
WASTEWATER TREATMENT FACILITY UPGRADE AND EXPANSION
SCOPE OF SERVICES
The ENGINEER will provide the following services in the phases, schedule and budget as
described herein:
A. PHASE 1 - PLANNING
1A. Long Range Plan
Task 1A.1 - Collection and Review
Kennedy /Jenks Consultants (Kennedy /Jenks) will review the City of Ukiah (City) General
Land Use Plan, the City and County current and Projected Land Use Maps, and the City's
existing sewer maps. These engineering documents /reports and maps will be obtained by
the City and provided to Kennedy /Jenks for our review.
Task 1A.2 - Criteria Development, Projections and Flow Characteristics
Population projections and land use data provided to K/J by the City and County shall be
utilized to develop estimates of sewage flows for planning projections in the year 2005
and at ultimate build -out (saturation). The "design population" forecast will be developed
in close coordination with the City and /or County Planning Department. The resulting
population will be compared with other forecasts for the study area and a rationale given
for the selection of the design forecast. The design forecast will be based on land use
projections provided by the City and County staff and will include build -out of the specific
development plans currently available to the City and County which have been provided by
the City to Kennedy /Jenks. Previously developed City peaking ratios and design factors
will be utilized.
The design criteria to be used in the wastewater collection system analysis will be
documented in a brief technical memorandum to the City.
Task 1A.3 - 1/1 Re- Evaluation
Kennedy /Jenks' 1977 report on the issue of I/1 to the wastewater system will be re-
evaluated by our subconsultant, V &A, based on the City's facility improvements performed
between 1980 to 1985 (no field work will be performed as part of this re- evaluation). A
review using recent rainfall data will be conducted to evaluate the effectiveness of the pre -
versus post- wastewater system improvements. The purpose of this 1/1 re- evaluation is
intended to determine if additional trunk line and treatment plant capacity is now available
due to the City's wastewater facilities improvement projects, or if currently available
w- wsq /fel e, /ukiah /EXHIBJT.A
1
rehabilitation technologies can provide cost - effective improvements which would reduce
the I/1 to the system. It is assumed that the City will provide Kennedy /Jenks with
tabulated data on either a monthly or daily basis as requested by Kennedy /Jenks. A brief
technical memorandum will be provided to the City.
Task 1A.4 - Effluent Dilution (Optional Additive)
The issue of the 100:1 dilution ratio flow in the Russian River to treated effluent dis-
charges for the Ukiah Treatment Facility looked at for additional consideration. The
Sonoma County Agency would be contacted to obtain more information regarding the
operational guidelines and assumptions in the model. This data would be reviewed and the
findings would be presented in a brief technical memorandum. Under this optional task,
Kennedy /Jenks' review is not intended to be a detailed evaluation of the Agency's model,
however, this can be provided as an additional service. Also, development and calibration
of a operational model for flow in the Russian River can be provided as an additional
service. Task 1A.4 is not part of the scope of services to be provided under this Agree-
ment. This task is an optional additive with a separate budget presented in Exhibit B
which can be added to this Agreement by amendment hereto.
Task 1A.5 - Develop a Sludge Management Plan
As part of the City's Long -Range Plan, continued sludge disposal in the City's Class 3
landfill site (if no significant level of metals are detected in the sludge) or an appropriate
alternative such as compositing for use as a soil amendment will be considered. All sludge
sampling and analytical work will be conducted by the City and the results provided to
Kennedy /Jenks. A brief technical memorandum will be issued which presents findings and
recommendations.
Task 1A.6 - Analysis of Wastewater System Hydraulics and Treatment Plant Capacity
A conceptual, "backbone" wastewater collection system will be developed and analyzed
for hydraulic adequacy by imposing the current and projected demands on the existing
system. It is anticipated that a 10 -inch diameter line will be the smallest line size analyzed
for hydraulic adequacy. The analysis will define the locations and sizes of the backbone
infrastructure system, including improvements to existing facilities and new facilities,
based on estimates of wastewater flow generated by the land use concepts. The analysis
will be consistent with the level of detail necessary to support General Plan Updates or
Amendments. The analysis will be summarized in a brief letter report which will present
the planning assumptions, method of analysis, recommended backbone system and
associated cost estimates for facilities to be constructed prior to 2005 and those required
for ultimate buildout will be presented also.
1B. Facilities Plan
The Facilities Plan will include: 1) a Project Feasibility Report, 2) an Environmental
Assessment, and 3) a Draft Revenue Plan. These elements of the Facilities Plan will be
completed as identified under various task descriptions below.
The Project Feasibility Report will be completed in accordance with guidelines of the State
Water Resource Quality Control Board.
w -wsq /faller /ukiah /EXHIBIT.A
2
Task 1 B.1 - Project Feasibility Report Preliminary Work
A report preparation binder will be prepared, containing sections corresponding to those in
the Facilities Report Guidelines. An initial coordination meeting will be held to discuss the
project and the information currently available. As a result of that meeting, all information
initially available will be assembled and incorporated into the binder.
This will comprise a skeleton report containing all sections written utilizing available
information, and outlines of the blank sections to be prepared.
Task 1 B.2 - Collection System Alternatives Analysis (Optional Additive)
As an option, the following alternatives would be developed, screened and incorporated
into the facility plan:
Collection
Alternative C1:
Alternative C2:
Alternative C3:
No Project (maintain existing conditions)
Gravity Sewer Expansion
Pump System Expansion
Task 1A.4 is not part of the scope of services to be provided under this Agreement. A
separate budget is provided in Exhibit B which can be added to the Agreement by
amendment hereto.
Task 1 B.3 - Wastewater Treatment Plant Alternatives Analysis
A main objective of the Facilities Plan is to evaluate and select specific wastewater
treatment improvements for design. The Long Range Wastewater Disposal Plan identified
a number of treatment plant improvements that could provide for an expansion of dry
weather capacity from 2.8 MGD to 3.8 MGD and for wet weather conditions from 7 to
12 MGD. In addition an upgrade of treatment plant process facilities to provide for
effluent filtration has been projected for a capacity of 7.5 MGD.
Each of the previously proposed process improvements proposed in the Long Range Plan
for secondary treatment upgrade will be re- evaluated in the Facilities Plan in terms of flow
and performance. In addition, the following items will be generally reviewed and
incorporated in the Facilities Plan:
1. Should the old trickling filter be expanded by providing a high - packed tower media bed
for increased BOD reduction and nitrification?
2. Should a trickling filter solids contact aeration process be constructed to provide
biological flocculation rather than chemical flocculation of secondary sludge while
simultaneously increasing nitrification and lowering the potential for fish bioassay
toxicity?
3. If a fourth percolation pond is constructed at this time, one advantage could be
improved sedimentation thereby lowering effluent filtration requirements.
w -wsp /f allay /ukiah /EXHI &T.A
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4. Can percolation pond aeration be lessened and /or eliminated?
5. Should there be a conversion from utilization of chlorine and sulfur dioxide gas to
much less hazardous hypochiorite and bisulfite solutions?
6. Should individual plate settlers be utilized to increase secondary settling capacity or
can this be better handled through clarification coupled with effluent filtration?
7. Looking at the sludge digestion concentration issue to determine if a third digestion
tank and sludge lagoon should be constructed. This would allow greater sludge gas
energy recovery; and heating capability, and could decrease the amount of sludge for
disposal.
Furthermore, there are three main types of clarification and /or filtration processes for
advanced waste treatment (AWT) that will be studied prior to a final selection for design.
These consist of:
Effluent Filtration Alternatives
1. "Densadeg" high -rate flocculation clarification followed by high -rate air scour gravity
filters as utilized at the Las Gallines Water Reclamation Plant.
2. Upflow contact clarifier -mixed media filtration similar to what is currently under
construction at the City's Ranney Collection Water Treatment Plant.
3. Use of moving bed, self - cleaning upflow filters as have been recently installed at the
Sausalito -Marin City Sanitary District Wastewater Treatment Plant for effluent
polishing.
These three alternatives are all compact, high -rate, economical processes that in recent
years show decided space, operation and cost advantages over conventional clarification
and filtration processes.
One objective will be to provide modular components of approximately 2.5 MGD capacity
that can be efficiently and economically operated under various flow conditions and also
be easily added to future plant expansion.
The effluent filtration system should also provide a capability for water reclamation
meeting Title 22 requirements for various end uses, such as for orchard, golf course,
landscape, and irrigation.
Task 1 B.4 - Analyze Alternatives and Select Apparent Best Alternative - Complete Draft
Feasibility Report
A minimum of two (2) and a maximum of three (3) more viable alternatives selected under
Task 1 B.3 will be analyzed from the point of view of criteria considerations, including
technical feasibility, regulatory or other constraints affecting ability to implement, cost -
effectiveness, preliminary environmental considerations (to be elaborated on in the
subsequent Initial Study) and long -term arrangements for satisfactory operation,
w -w sp /fal I ar /u ki ah /EX H I BIT.A
4
maintenance and monitoring of system performance. These criteria will be arrayed in
simple, but informative matrix format to allow the selected alternatives to be considered
simultaneously.
A draft of the conclusions of the analysis will be completed for review and comment by
Ukiah. Upon resolving comments, a draft of the Feasibility Report will be prepared for
preliminary review by the State Division of Clean Water Programs and the Regional Board.
After obtaining the concurrence of the review agencies, the analysis results in draft form
will be presented to the City of Ukiah and Ukiah Valley Sanitation District at a public
workshop, so that comments affecting both environmental determinations and the
Feasibility Report can be obtained.
Work Product: Draft Feasibility Report (excluding a detailed description of Apparent Best
Alternative Project). Presentation materials for public hearing.
Task 1B.5 - Feasibility Report
Based on the results of the public hearing and comments of cognizant agencies, the
Apparent Best Alternative will be described in detail, including a description of facilities,
planning level construction cost estimate, potential environmental mitigation measures,
recommendations for operation and maintenance staffing and equipment, recommended
arrangements for billing and administration, and an annual operation and maintenance
budget.
Work Product: Feasibility Report
Task 1 B.6 - Environmental Assessment
A preliminary study plan that will facilitate preparation of an Initial Study and negative
declaration that meets the California Environmental Quality Act (CEQA) requirements will
be provided. A document will be provided which will form the basis for the City and
County's decision on the proposed sewage collection, disposal and treatment project for
the Ukiah Valley Sanitation District. The proposed technical approach is designed to take
maximum advantage of existing information. This approach includes the involvement of
Leonard Charles and Associates throughout the preparation of the Initial Study and
Environmental Assessment. Kennedy /Jenks will assist in preparing the project description;
contribute technical expertise to the impact analyses for several environmental issues
related to construction and operation of a sewage collection, treatment and disposal
system; and address engineering considerations associated with the proposed project.
Environmental studies beyond the initial study and negative declaration process including a
full Environmental Impact Report (EIR) are not included in this scope of work. If required,
additional environmental services will be negotiated and coordinated with the revisions to
the City's general plan, which is tentatively due in draft form in August 1992. The scope
of an EIR, if required, is heavily dependant upon the revisions to the General Plan making it
difficult to define the scope of services, however, a range of cost to prepare a minimal EIR
is presented in Exhibit B.
w•wsp /fell & /ukiah /IXHIBIT.A
5
The following sections describe our proposed approach for the environmental documen-
tation. The elements have been divided into individual work tasks that correspond to the
environmental assessment process. For each task, the important issues and problems that
must be addressed, the work that must be conducted, and how the task will be
accomplished are described.
Review Relevant Data
This task represents the initial data review and analysis phase of the proposed project, and
will provide the foundation for development of the detailed project description and
preparation of the Initial Study. This work program proposes preparation of an Initial
Study once the Apparent Best Alternative is identified. Other pertinent documents will
also be reviewed at this time. In order to expedite the review process, relevant documents
and review materials will be distributed to study team personnel as available.
Develop Project Description
A complete project description for purposes of the environmental analysis and review
process will be provided. The project description will include information on the existing
systems and the need for a collection system, treatment system, and disposal system.
The project description will include information on the construction and operation of the
proposed improvements, and contain sufficient detail so that the direct and indirect
impacts to the physical and socioeconomic environment can be assessed.
Prepare Initial Study
Pursuant to CEQA requirements, it is recommended that the Initial Study and Notice of
Preparation be issued before the scoping meetings. The Initial Study will provide a vehicle
for identifying and scoping the environmental issues for the EIR (if needed); provide the
public and responsible and trustee agencies with a preliminary list of environmental issues
on which to comment during the scoping process; and provide an opportunity to document
the issues. In addition to preparing the standard Environmental Checklist, very brief
explanations of all responses to questions on the Checklist will be provided, including
explanation or documentation of why a particular question received a response of "No ".
Therefore, the Initial Study will provide descriptions of any known impacts or potential
impacts as a basis for the issues to be studied in the EIR, and will document why other
issues are not further considered.
Five (5) copies of the Administrative Draft Initial Study, developed in accordance with
CEQA Guidelines, will be delivered to the City. We will revise the Administrative Draft
Initial Study will then be revised to become the Final Initial Study based on comments
received from the City. Five (5) copies and one (1) original of the Final Initial Study will be
submitted to the City. The City will be responsible for distribution of the Initial Study to
the State Clearinghouse, as well as all responsible and trustee agencies; and for prepara-
tion of the Notice of Preparation. It is likely that one or more state agencies will be
responsible agencies or exercise legal jurisdiction over natural resources that would be
affected by the proposed project, and therefore the public review period would be
15 days. There are possible additional tasks if it is determined that a full EIR is necessary,
which are not included in the scope of work.
w -wsq /faller /ukiah /EXHIBIT.A 6
Attend Scoping Meeting
Following issuance of the Notice of Preparation, representatives from Kennedy /Jenks and
Leonard Charles and Associates will attend one public scoping meeting toward the end of
the 15 -day comment period. In addition, if follow -up consultation is needed, Leonard
Charles and Associates will conduct telephone consultations with responsible and trustee
agencies, such as the Regional Water Quality Control Board, Environmental Health
Department, and California Department of Fish and Game.
Task 1 B.7 - Revenue Plan
The Draft Revenue Program will be prepared in accordance with the State's Grant Revenue
Program guidelines. To simplify the administration of the sewer service charges, a draft
rate ordinance will be prepared following the pattern of other City and County of Ukiah
Valley Sanitation District ordinance. The ordinance will include the formula for calculating
rates per equivalent single dwelling unit (ESD) and a table of ESD's by type of customer, if
needed. The revenue plan will also include sewer connection charges for existing parcels
and standby charges for undeveloped parcels. After review by the City and Ukiah Valley
Sanitation District and the State's revenue program specialist, the draft program will be
revised and issued as an original document with five copies.
Task 1 B.8 - Coordination with City's General Plan
In general, the Long -Range Plan (Phase 1A), Facilities Plan (Phase 1B) and Facilities Design
(Phase 2) will be coordinated with the City's revisions to the General Plan which is
anticipated to be available in draft form in August 1992. Possible phasing of the work
with respect to preparing the Long -Range Plan and the Plant Facilities Plans will be
considered to maximize the potential use of the information available in the City's General
Plan. In addition, phasing of planning and design of plant upgrades and expansion versus
AWT will be considered with objective of meeting the 1 March 1994 AWT operation date
through the most cost - effective and efficient approach.
B. PHASE 2 - FACILITIES DESIGN, PLANS AND SPECIFICATIONS
The scope of services and estimated cost of services for Phase 2 - Design is based upon
the facilities identified in the 1986 Long -Range Wastewater Disposal Plan. Since that
time, additional elements of the treatment process have been discussed that may require
upgrades or new facilities which are to be addressed in the Phase 1 - Facilities Plan, but
are not included in the Phase 2 - Design scope of services. These include, but are not
limited to a new sludge digester and heating system, new sludge lagoon, dike extensions
for existing ponds, and significant grit chamber retrofit. Optional additive budgets for
these items are provided in Exhibit B and upon completion of the facilities plan may or may
not be required or affordable under the State Revolving Fund project budget.
Task 2.1 - Survey and Mapping
A topographic survey and preparation of site maps will be performed as an initial element
of the Final Design. Check elevations of critical structures will be measured and
referenced to a common benchmark. Topographic site maps will be generated using a
combination of existing topographic information from the City and previous projects, and
w- wsq /fallerfukiah /EXHIBIT.A 7
field surveying to check, update and tie -in the existing facilities. New aerial topographic
survey of the site is not included in this scope of work. A project benchmark will be set
and a project baseline (2 points) for control purposes will be established for construction.
Task 2.2 - Geotechnical Investigation
A geotechnical investigation will be performed to provide data on subsurface conditions for
design of foundations and ponds. The investigation will consist of:
a. Drill and sample up to seven (7) test borings in the areas for new construction. All
test borings will be logged in the field by a registered geotechnical engineer.
b. Test selected soil samples for mechanical properties, moisture /density, direct shear,
consolidation and compaction.
c. Complete a geotechnical report providing design and construction recommendations
for the proposed project work.
Task 2.3 - Corrosion Survey
A brief survey to determine the corrosiveness of the soil /water matrix will be conducted to
provide data for material selection and appropriate corrosion mitigation measures. The
corrosion survey will include:
a. Field determination of soil resistivity at the proposed wastewater treatment plant site.
b. Obtaining and testing up to six soil samples for soil gradation, pH chlorines, sulfate,
moisture, and ORP.
c. Review of wastewater quality and projections of corrosion character for metals and
concrete within treatment units and of finished water.
d. Recommendation of appropriate materials for piping, process units, and accessories as
well as corrosion mitigation measures.
e. A brief technical memorandum on the corrosion survey, analytical reports, and
recommendations of corrosion protection measures.
Task 2.4 - Preliminary Design
The preliminary design will include a number of elements that will be provided in a 10%
submission of preliminary plans, design analysis and construction cost estimate. These
will include:
Pump Evaluation
This task will develop the concepts and costs of a new pump and controls needed to
supply the process units. This will be compared to the costs and efficiency of utilizing the
existing pumps and controls.
w -wag /feller /ukiah /EXHIBIT.A 8
Solids Handling
The size and siting of a new sludge digestion tank and sludge lagoon if identified as
necessary in the Facilities Plan, would be developed in this task. Testing sludge for
suitability for application to land or landfills will be identified. The recovery of decanted
water to recycle through the treatment plant at a controlled rate will be developed together
with concepts of sludge flushing and controlled discharge.
The cost of design and supervision of construction of a new sludge digester, sludge lagoon
and appurtenances are not included in the basic design fee. A separate additional cost is
identified, if the City authorizes its design in this project.
Electrical and Control System
Concepts and costs of electrical service to the new treatment plant components and
integration of the control systems will be evaluated in this task.
Architectural and Siting
The plant facilities siting together with preliminary floor plans and elevations of the control
and chemical building, access road and landscaping will be developed in this task.
Functional and economical design together with durability, low maintenance and aesthetics
will be primary objectives.
Process Schematic
A process schematic of the recommended apparent best project will be developed in this
task.
P.& I.D. Development
A process and instrumentation drawing (PID) will be developed in this task to identify
control of processes, flows, and chemical storage and feed requirements.
Site Plan
A site plan of the recommended apparent best project will be developed.
Cost Estimates
A preliminary construction cost estimate for construction in 1993 will be prepared based
on the initial line items developed earlier and refined during the facilities planning and pre -
design phases.
Engineering Criteria Report
A Preliminary Engineering Report will be prepared which will summarize the above analyses
and recommended design criteria of the individual project elements, preliminary construc-
tion cost estimates, hydraulic profile, and Process and Instrumentation Diagram. The
w•wsg /f elledukieh /EXHIBIT.A 9
report will be submitted for approval by the Regional Board and the City. Five copies will
be delivered.
Task 2.5 - Final Design
Engineering Final Report
A Final Report will be submitted to the City based upon approved and authorized concepts.
This report will then serve as a basis for preparing final plans and specifications. Ten
copies will be delivered.
50% Plans and Specifications
An initial submission of plans and outline specifications will be made to the City for review
and concurrence. All of the survey reports will be submitted to the City at this time
together with site and floor plans. The initial P.I.D., process and chemical schematics, as
well as electrical service, SCADA, and mechanical concepts will be delivered in five (5)
copies.
An outline of all technical specifications and identification of materials and equipment for
all elements of the treatment plant will be developed for the 50% Progress Review
Submission. Five copies will be delivered.
95% Plans and Specifications
The nearly completed plans and specifications will be submitted to the City for review and
for transmittal to the State for review. These will be complete except for small details,
bidding documents and final detail cross - checking. They will serve as the basis of the final
cost estimate. Five sets will be delivered.
Cost Estimate
A final engineer's cost estimate will be submitted within two (2) weeks following submis-
sion of the 95% plans and specifications. Recommendations for additive or deduct items
to provide for budget control will be identified.
Final Plans and Specifications
Following receipt of comments on the 95% Submission, the final plans and specifications
will be completed and furnished for approval and authorization to advertise to receive
construction bids. Five sets of plans and specifications will be furnished for City approval.
Task 2.6 - Construction Bid Assistance
Prepare Bid Package
Prepare bid package including Plans and Specifications, Notice Inviting Bids, Instruction to
Bidders, Contractor's Proposal and Contract Documents. Bid documents will be developed
in Task 2.5 using Kennedy /Jenks' standard documents "boiler plate" and submitted to the
City for review and comment. Review comments will then be incorporated into the final
w -wsq /f dl a /ukiah /EXHIBIT.A
10
documents. Incorporating other standards, guides, or "boiler plate" documents into the bid
documents is not provided for in this scope of work. Printing of bid packages and
addenda, if any, is to be provided for by the City.
Conduct Pre -Bid Conference
Attend and participate in a one -day pre -bid conference and site tour for prospective
bidders.
Evaluate Bids
Assist City during bid opening. Tabulate and evaluate bids to determine the apparent low
bidder to determine which proposal will be most likely to meet the defined project
schedule. Assist City staff in preparing a recommendation for award of contract, and
present to City Council.
C. PHASE 3 - CONSTRUCTION SUPPORT SERVICES
It is proposed that construction support services will be provided by Kennedy /Jenks
performing field and office services, acceptance and performance testing startup, O &M
Manual preparation, and record drawings. Onsite resident inspection and construction
staking, geotechnical testing, and materials will be provided. The tasks associated with
this phase include:
Office Support Services
Task 3.1 - Shop Drawing Review
Review Contractor submittals including shop drawings, equipment diagrams, material
samples, test results, and other data which the Contractor submits as required by the
Contract documents.
Task 3.2 - Construction Staking
A project benchmark and control baseline (2 points) will be set for construction purposes
during Phase 2 work. All other required surveying and construction staking will be
performed by the Contractor.
Task 3.3 - Acceptance and Performance Testing
Three (1) one -day visits for acceptance and performance testing will be provided.
Consultant will provide the City with a written inspection and performance reports and
memoranda regarding any meetings held with the City and Contractor during these visits.
Task 3.4 - Operator Training
Training of plant operators shall be conducted as a part of the facilities implementation
during startup and testing and after issuance of the O &M Manual. Training will be
conducted on two (2) consecutive days and will cover newly constructed process
treatment, electrical, instrumentation and mechanical systems.
w -wsp /feller /ukiah /EXHIBIT.A
11
Task 3.5 - Operation and Maintenance Manual Update
An operation and maintenance manual update will be prepared and provided to the City as
a part of the engineering services. This will include reference to specific manufacturers
equipment and maintenance manuals. The O &M Manual will provide information on
standard and emergency operation of equipment, preventative maintenance schedules,
safety guidelines, laboratory testing, and analysis schedules as well as a detailed descrip-
tion supplement with schematic and graphic diagrams of all processes and equipment.
A Preliminary Draft Manual that is in a loose -leaf binder shall will be prepared and issued
prior to completion and startup of the treatment plant. It provides information to the
City's operators guide startup operations and for training.
The following plant startup and after 6 months of initial operation, a Final Draft O &M
Manual shall be prepared incorporating modifications or additional information found
necessary upon use of the Draft O &M Manual.
The loose -leaf arrangement of the O &M Manual allows periodic updating for any changes
found desirable upon continuing facility operation. Five copies will be furnished.
Field Support Services (at the City's option)
Task 3.6 - Materials Testing
Concrete cylinder breaks, compaction tests and other materials testing will be provided by
the Contractor. Quality checks, if required, will be provided by the City.
Task 3.7 - Site Visits by the Engineer
Monthly site visits will be provided by the Engineer over 12 months for a total of
12 one -day site visits. Visits will include meeting with the City, resident inspector and the
Contractor to review construction in- progress, discuss status of submittals, assist with
interpretations and resolution of conflicts, and in general review the status of the project.
Task 3.8 - Office Support Services by the Engineer
Provide eight (8) hours per week over 15 months of office support services by the
Engineer to resolve field conflicts, issue clarifications, prepare requests for field changes
and coordinate the office support services with the City, resident inspector and contractor.
Task 3.9 - Field Inspection Services
Provide 15 months of field inspection as required by one (1) resident inspector subconsul-
tent to the Engineer. The inspector will provide regular inspection as required, issue
construction change orders, and review and process construction progress payments and
keep an updated set of record drawings.
w -wsq /feller /ukiah /EXH IBIT.A
12
Task 3.10 - Record Drawings
Field mark -ups of record drawings will be checked for clarity (not completeness) and
drafted on the original reproducible set of drawings. Two (2) copies of record drawings
will be provided to the City.
w -wsg /faller /ukiah /EXHIBJT.A
13
EXHIBIT B
COST OF SERVICES
Tasks
Hours /$
Subconsultants $
Optional Additive
Hours /$ [ ]
PHASE 1 PLANNING
1A. Long -Range Plan
1A.1 Data Collection & Review
80
1A.2 Criteria & Flow Projections
80
1A.3 Infiltration /Inflow Evaluation
20
$8,500 V &A (MBE)
1A.4 Effluent Dilution Evaluation
-
[40]
1A.5 Sludge Management Plan
100
1A.6 Collection System Plan
110
TOTAL BUDGET HOURS
390
[40]
Labor ® $83 /hour average
$32,370
[$3,300]
Subconsultants
8,500
_
Expenses
2 000
-
PHASE 1A TOTAL BUDGET COST
$42,870
1$3 300]
1B. Facilities Plan
1B.1 Preliminary Report Outline
60
1B.2 Collection Alternatives
-
[60]
1B.3 Treatment Plant Alternatives
80
1B.4 Best Apparent Project Alternatives
40
1B.5 Feasibility Report Preparation
100
$4,400 James Engineering
(WBE)
1B.6 Environmental Assessment (1)
20
$5,500 Leonard Charles
1B.7 Public Involvement Program (1)
20
$2,200 Leonard Charles
1B.8 Revenue Program
80
TOTAL BUDGET HOURS
380
Labor ® $83 /hour average
$31,540
[$6,700]
Subconsultants
12,100
_
Expenses
3,000
_
PHASE iB TOTAL BUDGET COST
$46,640
[$6,700]
TOTAL PHASE 1 -
$89,510
[$10,000]
an g3 /f.11u /e:):ba.b
1
COST OF SERVICES
(1)
Covers initial study and assistance with
processing a negative declaration only. Any
additional environmental work, if required,
will be negotiated as an additive to the
contract. An environmental impact report
(EIR), if required, is estimated at $25,000 -
$50,000 and is heavily contingent upon the
status of the revisions to the City's general
plan and information that can be utilized.
Optional Additive
Hours /$ [ ']
[$25,000 -
$50,000]
PHASE 2 FACILITIES DESIGN, PLANS &
SPECIFICATIONS
(2)
(3)
2.1 Survey & Mapping
10
$5,500 Rau & Associates
2.2 Geotechnical Investigation
20
$10,000 Hidargo &
Associates (MBE)
2.3 Corrosion Survey
10
$4,400 V &A (MBE)
2.4 Preliminary Design
600
2.5 Final Design
3,400
$4,400 James Engineering
(WBE)
2.6 Bidding Assistance (End of Design Phase)
100
TOTAL BUDGET HOURS
4,140
[7001
Labor ® $83/hour average
$343,620
[$58,100]
Subconsultants
24,300
[$2,000]
Expenses
7,000
[$1,000]
PHASE 2 TOTAL BUDGET COST
$374,920`
[$61,100]'
(2) Budget is based upon the facilities presented
in 1986 Long -Range Wastewater Disposal
Plan (estimated 58 drawings - see attached
list)
(3) Additive budgets for new sludge digester
and heating system; new sludge lagoon;
dike extension; and significant grit chamber
retrofit which were not identified in the
previous 1986 Long -Range Plan and upon
completion of the facility plan may or may
not be required or affordable under the SRF
project budget. (10 drawings - see attached)
PHASE 3 CONSTRUCTION SUPPORT
SERVICES (Office Support Services)
(2)
(3)
3.1 Shop Drawing
870
[150]
3.2 Construction Staking (4)
3.3 Acceptance & Performance Testing
40
[12]
2
COST OF SERVICES
Tasks
Hours /$
Subconsultants $
Optional Additive
Hours /$ [ ]
3.4 Training
40
[8]
3.5 Operation & Maintenance Manual Update
230
[40]
Total Budget Hours
1,180
[210]
Labor a $8:3/Hour Average
$97,940
[$17,430]
Subconsultants
-
-
Expenses
2,000
[570]
Total Office Support Budget
$99,940
[$18,000]
(Field Support Services at the Client's option)
3.6 Concrete, Compaction, and Materials
Testing (4)
-
-
3.7 K/J monthly site visits, 12 trips a 8 hrs /trip
100
-
3.8 K/J office support, 8 hrs /week ® 60 weeks
480
[80]
3.9 Subconsultant Inspection
$99,000 (subconsultant to
be determined)
3.10 Record Drawings
60
[10]
TOTAL BUDGET HOURS
640
[90]
Labor 0 $83 /hour average
53,120
[57,470]
Subconsultant Inspection
99,000
[517,000]
Expenses
6,000
[$1,030]
Total Field Support
158,120
[525,500]
PHASE 3 TOTAL BUDGET COST
5258,060
[$43,500]
(4) Services to be provided by the Construction
Contractor
TOTAL PHASES 1, 2, & 3
$722,490
w�w3 /fella /czlebe_b
3
City of Ukiah
Wastewater Treatment Plant Upgrade and Expansion
Preliminary List of Drawings
Full -Size (22 "x34 ")
Cumulative Sheet # Sheet Title
Base Phase 2 Design Services
General
1 G -1 Title Sheet, Map, List of Drawings
2 G -2 Legend, Symbols, and Abbreviations
3 G -3 Hydraulic Profile and Design Criteria
Civil
4 C -1 Site Plan
5 C -2 Piping Plan
6 C -3 Storage and Backwash Ponds
7 C -4 Miscellaneous Details
8 C -5 Piping Details
Architectural
9 A -1
10 A -2
Chemical Building Extension
Chemical Building Elevation and Details
Page 1 of 3
Structural
11 S -1 Structural Notes and Details
12 S -2 Solids Contact Aeration or Trickling Filter Modification
13 S -3 Secondary Clarifier Plan and Sections
14 S -4 Secondary Clarifier Sections and Details
15 S -5 Clarifier /Filter Plan and Sections
16 S -6 Clarifier /Filter Sections and Details
17 S -7 Chemical Building Plan
18 S -8 Chemical Building Sections and Details
19 S -9 Pump Station Plan and Details
20 S -10 Miscellaneous Details
21 S -11 Miscellaneous Details
Mechanical
22 M -1 Headworks - Pump Station Retrofit
23 M -2 Solids Contact Aeration or Trickling Filter Modification
Plan
24 M -3 Solids Contact Aeration or Trickling Filter Modification
Sections and Details
25 M -4 Secondary Sedimentation Tank Plan
26 M -5 Secondary Sedimentation Sections and Details
27 M -6 Clarifier /Filter Plan
28 M -7 Clarifier /Filter Sections and Details
ww 1.4 \91- 21- sf\ukiah.dwg
1
City of Ukiah
Wastewater Treatment Plant Upgrade and Expansion
Preliminary List of Drawings
Full-Size (22 "x34 ")
Page 2 of 3
Cumulative Sheet # Sheet Title
29 M -8 Clarifier /Filter Section and Details
30 M -9 Aeration Plan and Details
31 M -10 Chemical Building Plan and Sections
32 M -11 Chemical Storage Details
33 M -12 Sludge Heating and Facilities Modifications
34 M -13 Chemical System Schematics
35 M -14 Miscellaneous Details
36 M -15 Miscellaneous Details
Electrical
37 E -1 Abbreviations, Legend and General Notes
38 E -2 Single Line Diagram
39 E -3 Headworks
40 E -4 Solids Contact Aeration or Trickling Filter Modifications
41 E -5 Secondary Sedimentation Tank and Sludge Facilities
Improvements
42 E -6 Aeration Lagoon
43 E -7 Clarifier /Filter
44 E -8 Operations Building Plan
45 E -9 Chemical Building
46 E -10 Outside Electrical Plan and Lighting
47 E -11 Electrical Diagram, Sheet 1
48 E -12 Electrical Diagram, Sheet 2
49 E -13 Electrical Diagram, Sheet 3
50 E -14 Panelboard and Fixtures Schedules
51 E -15 MCC & Panel Elevations
52 E -16 Conduit Schedules
53 E -17 Miscellaneous Details
Instrumentation
54 1 -1 Symbols, Abbreviations and Legends
55 1 -2 P &ID Advanced Treatment
56 1 -3 P &ID Chemical Feed
57 1 -4 Control Panels
58 1 -5 Miscellaneous Details
• Estimate 58 Drawings Under Base Scope of Services
ww 1.4 \91- 21-sfluki ah.dwq
2
City of Ukiah
Wastewater Treatment Plant Upgrade and Expansion
Preliminary List of Drawings
Full-Size (22 "x34 ")
Cumulative Sheet # Sheet Title
Optional Additive Design Services
Civil
1 C -6 Sludge Lagoon
2 C -7 Dike Extensions and Roads
Structural
3 S-1 2 Digester Plan
4 S -13 Digester Sections and Details
Mechanical
5 M-1 6 Sludge Lagoon Plan and Details
6 M-1 7 Sludge Digester Plan and Sections
7 M -18 Sludge Heating Plan and Sections
8 M -19 Aeration Grit Chamber Retrofit
Electrical
9 E -18 Sludge Digester Heating
Instrumentation
10 1 -6
P &ID Sludge Facilities
Page 3 of 3
'Estimate 10 optional additive drawings for facilities that were not identifed in the previous
planning documents, but have since been discussed as potential areas that may require
upgrades or new facilities. These facilities are not included in the Phase 2 base design
services, but may be required as result of the Phase 1 work to conduct investigations and
prepare a project facilities plan. The additional drawings for the facilities are provided as
an optional additive to the contract with a corresponding budget, if required.
ww1.4 \91- 21- sf\ukiah.dwg 3
EXHIBIT C
PROJECT SCHEDULE
Kennedy /Jenks Consultants
Cll of Ukii t
tiastezater Treatment Pint Eipmeti Werouement Pr a jest
Ouer1 Project A3 ie
Task Marge
Notice to Proceed
Phase It Long -Flange Plan
Phase lb Facilities Plan
Submit FauTittes Plan - )State
Public Hearing- fiwironmental
Phase 2 Faugtles oesign
ding Period
State Rpproual to award
Award Construction Contract
anon of mit
Phase 3: Construction Period
az I 03
•
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* Meetings with City of Ukiah personnel
Kennedy /Jenks Consultants