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Home My WebLink AboutCrawford & Associates, Inc. 2015-05-13; Amendment 1 2015-08-24c&t /VC HH1.5 --- 194-41 CITY OF UKIAH AMENDMENT NO. 1 TO PROFESSIONAL SERVICES CONTRACT 14452417 Ll IS-- l `i BETWEEN CRAWFORD & ASSOCIATES, INC. and THE CITY OF UKIAH This Amendment No. 1, entered on August 24, 2015, revises the Agreement for Professional services dated May 13, 2015 between the City of Ukiah and Crawford & Associates , Inc. for professional consulting services relating to the Engineering Services for the Hydroelectric Plant Grating and Handrails. This Amendment No. 1 adds Exhibit A -1- Project: 15- 223.1 -City of Ukiah Hydroelectric Plant Gratings/Handrails. Additional cost for this work is not -to- exceed $4,815.00. As a result, the revised total contract amount is not -to- exceed $18,653.00 Except as expressly amended by this Amendment, all other terms remain unchanged and in full force and effect. IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS AMENDMENT ON THE EFFECTIVE DATE: CRAWFORD & ASSOCIATES, INC. BY: BE CRAWFY CITY OF UKIAH BY: , SAGE iANGIAC O, CITY MANAGER DATE: DATE: 9 2 - is- ATTEST r BY: t 1, 1-3 1 / 6-141 11' DATE: .� 5 KRISTINE LAWLER, CITY CLERK CrawFord & Associates, Inc GCOCeCiYllC81 Englneenng D6flpn __.. _. and r.nnacn,nrinn sarv.ra_a Sacramento • Modesto • Pleasanton • Rocklin • Ukiah EXHIBIT A -1 August 24, 2015 Ms. Mary Williamson, Buyer City of Ukiah, Electric Department 300 Seminary Avenue Ukiah, CA 95482 PROJECT: 15 -223.1 - CITY OF UKIAH HYDROELECTRIC PLANT GRATINGS /HANDRAILS SUBJECT: PROPOSED AMENDMENT 1 TO CONTRACT #1415194 FOR ADDITIONAL PROFESSIONAL CONSULTING SERVICES Dear Mary, Based on discussions in a meeting with Director Mel Grandi, Steven Beaman, and Jim O'Brien on August 18, 2015 at the City offices, it was determined that additional grating and handrails are needed in an area not included in the original RFP. This is the area south of Unit 1 TSV and east of Unit 1 Generator. Grating will be supported one to two -steps above the floor level in order to cross conflicting pipes, conduits, supports, grounding cable, equipment pad, and equipment base plate, and to address the differing floor levels adjacent in this area. Scope of Work: This work will require additional effort to visit the site to measure the areas and document the conditions; to prepare an additional 8 -1/2 "x11" layout sheet for the area; to prepare several additional details as the solution to the requirements of this area differ from details of construction to be used in other areas; and to expand the bid quantity sheet and the Opinion of Probable Construction Costs; and to address questions during bidding. I have included an incremental increase for the structural engineer who is performing the QA and preparing the calculations for the building permit. No additional specifications will be required for the additional area as the work is of the same nature as the original scope. Enclosed as Exhibit A — Task Hour Breakdown is a detailed spreadsheet outlining the efforts and the additional costs. All other Terms and Conditions of the Agreement between the City of Ukiah and Crawford & Associates, Inc. will remain the same. Schedule and Cost: The estimated cost to provide these additional services is $4,815, which would increase the overall contract amount to $18,653. With the outstanding questions, and logistics surrounding the ability to meet, we have just passed the originally anticipated completion date of early August. Based on the current status of the design, I anticipate that approximately 4 weeks will be necessary to complete the final documents and get them to the structural engineer for his work, and expect that he can turn them around in one week. We will do our best to better that time frame. Thank you for considering this proposed Amendment. In the meantime, I will also await the results of the consideration of whether to relocate the heat exchanger equipment or to modify the backboard support for the gauges west of the heat exchanger to free up enough space to provide the required walkway width. Please do not hesitate to contact me if you have any questions. Sincerely, Diana Steele, PE Project Manager Exh A - Task Hour Breakdown Corporate Office: 4030 S. Land Park Drive, Suite C • Sacramento, CA 95822 • (916) 455 -4225 Modesto: 1165 Scenic Drive, Suite 8 • Modesto, CA 95350 • (209) 312 -7668 Pleasanton: 6200 Stoneridge Mall Road, Suite 330 • Pleasanton, CA 94588 • (925) 401 -3515 Rocklin: 5701 Lonetree Boulevard, Suite 110 • Rocklin, CA 95765 • (916) 455 -4225 Ukiah: 100 North Pine Street • Ukiah, CA 95482• (707) 240 -4400 EXHIBIT A - TASK HOUR BREAKDOWN Amendment 1 ��l s oZ 'bZ 6ny luawyoe}}y • City of lake Hydroelectric Ukiah, Ukiah Mendocino Plant CA Crawford & Associates, Inc t1 G C Diana Steele Sr. Civil Engineer Cathy McKeon Sr. Civil Engineer Ryan Hougton Project Engineer Drafting Jill Tompkins Admin p n Direct Costs: Reimburseables Markup @ 10% '® r, ' c —` Grand Total Hour. $145.00 $145.00 $120.00 $90.00 $65.00 NO. Task Description 1 Administration Prep, meet with City to review conditions (8/19/2015), document Prepare cost, amendment, setup accting Field visit, photo document, measure area - - 2 $ 290 $ - $ - 2 $ 290 2 $ 290 $ - $ - 2 $ 290 6 6 $ 1,590 $ - $ - 12 $ 1,590 $ - $ - $ - 0 $ - 2 Tech Specifications NO CHANGE, NO ADDITIONAL SECTIONS $ $ - $ - $ - 0 $ - r • --... $ - $ - $ - 0 $ - 3 Detail Sheets Prepare additional 8.5x11 detail sheet for this area. Choose materials and members, layout sections, supports, toeboards, handrails. Addl mist details req'd. Structural Engineer - QA, talcs - allowance (subconsultant) .Tyr $ - —ice 8 3 3 $ 1,790 $ - $ - 14 $ 1,790 $ - $ - $ - 0 $ - $ - $ - $ - 0 $ - $ - $ 250 $ 25 $ 275 0 $ 275 $ - $ - $ - 0 $ - 4 Opinion of Probable Cost of Construction Prepare a bid quantity sheet Prepare Engineer's Estimate $ - 1 $ 145 $ - $ - 1 $ 145 1 $ 145 $ - $ - 1 $ 145 $ - $ - $ - 0 $ - 5 Bid Period Services Respond to Questions from Bidders $ - 2 $ 290 $ - $ - 2 $ 290 $ - $ - $ - 0 $ - Total Hours» 22 0 9 3 0 34.0 Total Cost» $3,190 $ - $ 1,080 $ 270 $ - $4,540 I $ 4,815 ��l s oZ 'bZ 6ny luawyoe}}y •