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HomeMy WebLinkAboutAlpha Analytical Labs 2015-09-29CITY OF UKIAH SUBMIT DUPLICATE INVOICES TO ACCOUNTS PAYABLE 300 SEMINARY AVENUE UKIAH, CA 95482 ACCTS. PAYABLE: (707) 463 -6230 PURCH. DEPT: (707) 463 -6233 PURCH. FAX: (707) 463 -6234 CONTRACT Contract number must appear on all invoices CONTRACT NO. 1516122 PAGE 1 OF 1 DATE: 9/29/15 VENDOR: ALPHA ANALYTICAL LABS 410 E. Grantline Road #B Tracy, CA 95376 Ref Req E27950 SHIP TO: CITY OF UKIAH 411 West Clay Street Ukiah, CA 95482 FOB: Ukiah ACCOUNT ITEM QUANTITY DESCRIPTION UNIT PRICE TOTAL 82024411.52100 1 12 each 2 12 each 3 12 each 4 15 each Analyze samples submitted by the City of Ukiah's Water Treatment Plant for TTHM's and HAA5's. Lab must be approved by USEPA/CDPH, and approved for Standard method 552.2 and 502.2 or 524.2. The City of Ukiah currently takes four samples per quarter, with one additional sample taken during the 3rd quarter. The samples are taken in January, April, July and October. The term of this contract is for a three year period, expiring July 30, 2018. The lab will be responsible for all reporting of the results to the CDPH, using the EDT reporting method or other approved method. The lab shall supply all necessary sample bottles, travel blanks, chain of custody forms, ice packs or coolant to preserve the sample temperature at 4 deg C during transit, packing and cooler as required for each period. Costs shown shall include the expense for delivery and pick -up of sample bottles: SAMPLING SCHEDULE AND CONTRACT PRICING First week of October, for Year 2015, 2016, and 2017, Four sites per year First week of January, for Year 2016, 2017, and 2018, Four sites per year First week of April, for Year 2016, 2017, and 2018, Four sites per year First week of July, for Year 2016, 2017, and 2018, Five sites per year As per Bid Opening: 9/21/15 Attachments listed below are included as part of the contract. No other terms and conditions will be accepted unless agreed to and signed by both pa APPROVED BY Attachments: Terms & Conditions ACCEPTED BY: VENDOR'S COPY 75.00 75.00 75.00 75.00 900.00 900.00 900.00 1125.00 SUBTOTAL 3.825.00 TAX: TOTAL: $3,825.00 MARY HORGER, PURCH •rte SUPERVISOR •ATE ROBBIE PHILLIPS, PRESIDENT DATE 09/ 14/2015 10:52 A 1 pha Ana I y t i ca I Labs Ukiah, Ca. (FAX)7074685267 P . 002/ 002 TO: Page 2 Of 2 Submitted by; (Company Name & Address) 07109)2015 20:08 :35 GM1'+1 CITY of UKIAH 300 Seminary Avenue Ukloh CA. 93482 Moue 71)7-463-6233, 1-ax 71/7.313.3621 17073133621 From Mary Horper Pace 1 of 1 L.... REQUEST FOR BID 1 FAX OR EMAIL RESPONSE WILL. BE ACCEPTED RETURN THIS FORM DATE: 9/7/2015 THiS IS NOT AN ORDER 1 .Q, r' O, E27950 AIVL, L41S c�11g ni4 .) vlt4- ,t(, C A 95(8_ reir. r. nr r ntvrirn nr�rn. BUDS WILL BE RECEIVED UN'iIL 1:30 p.m., September E14 2015 AT Tin; QAF1 CYi CIF 171 B SACRA SING a UPSIt'1SOn 30o sERit.�ARY AYti. CITY oft'IaASt Y: Mary Horger EmniL' :nhorgeracityofukieh.wm - -_ _ —,,-++. .......... ___ • .._ .......... .err r.rr ✓��( "�+++J uA! •,Y,Yr V3Yl'lli, WL QUANTITY DE C' • 1 LEAD TIME ARO: Analyze samples submitted by the City of Ukiah's Waster Treatment Plant for TIEM'a and Lab must be approved by USEPA/CDPH, and approved for Standard method 552,2 and 592.2 The City of Ukiah currently takes four samples per quarter with oue additional sample taken 3rd quarter. The samples are taken in January, April, July and October. The term of the resulting will be fora three year period and will be for 17 sites /sample per year minimum plus one travel each quarter. The Lab will he responsible for all reporting of the results to the CDPH, using the EDT reporting method or other approved method, 'rho lab shall supply all necessary sample bottles, travel chain of custody forms, ice packs or coolant to prestl'rvo the sample temperature at 4 deg, transit, pocking and cooler ns required for each period. The bid shall Include the expense and pick -up of Sample bottles. BID PER SAMPLE SCHEDULE: HAA5's. or 524.2. during the PO blank blanks, C during lbr delivery UNIT PRIG'EEXT'D PRIC 12 Mick week ni October, for Ycnr 1015, 2016, and 2017, hour sates per year 75 300 U D11,it; '� 1 iQs I-e: 12 Iirst week of January tor Year 2016, 2[11/, end 2U1'5, lour sites per year 75 300 12 1•trst week of Apr(, tor Year 2016, 201 1, and 2U1N, i•our sites per year .75 Qv 15 1•trst week ot'July, tor Year 2016, 2017, and 2018 , knee sites per year 7_5 Fill information completely In box below. TERMS: NET 30 DEL TA: F.O.B. UKIAH LEAD TIME ARO: Pt P�^ct � 1 l� SIGNATURE: PRINT NAM 1' U D11,it; '� 1 iQs I-e: SG PHONE: 7076- LELg- Vi61 FAX: 707 -- Sicb7 DATE! 9 -Iti-t TERMS: 1. Right to reserved to reject any and all bids, 2. Right la reserved to accept separate items unless speciecalty dented by bidder. 3. Right Is reserved to reject n bid from any bidder who hes previously felled to perform adequately for the City or Ukiah. 4. In CASE OF DEFAULT, the City of Ukiah may procure the items quoted on from other Sources and hold the original bidder liable for any Increased coats, 5. The price, terms, delivery paint and delivery date may Individually or collectively be the basis of the awarding of the bid B. ALL BIDS MUST BE SIGNED, 7. to submitting trie bid, bidder egieue that the bid shell remain open and trey not be revoked or Withdrawn for BO days from the bid due date, unless a different time period la specified in RFB. 8. Bidder *grans to perform according to tie bid, If the CIty'a acceptance la communloated to the bidder wl1hin the time apecIted In number 7 above. 09/ 1472015 10 ; 52 A 1 pha Ana I 1 t i ca 1 Labs Uk i ah,. Ca • {FAY, }7074685267 F' riCi I/ 002 To: r ?age 1 of 2 07/09/2015 20:013:35 GMT +1 17073133621 From: Mary Horger FAX COVER SHEET TO COMPANY FAXNUMSER 17074685267 FROM DATE Mary Horger 07/09/2015 20:07 :59 GMT +1 RE Request for Bid - TTHM and HAA5 Water Testing COVER MESSAGE Good afternoon: Attached please find a Request for Bid for TTHM and HAAS Water Testing. This Is for a 3 year period, with the first round of tests occurring the ffrst week of October. Bids are due no later than 1:30 p.m., September 21st. Thank you, Mary Horger, Purchasing Supervisor A -[/k CITY OF UKIAH 411 West Clay Street, Ukiah. California 95482 P: (707) 463 -6233, E: (707) 313 -3621 mhorger@ cttyofukiah. com< maiito:mhorger @cityofukiah,com> WWW.EFAX.COM To: Palle 2 of 2 Submitted by: (Company Name & Address) 07/09/2015 20:08:33 GMT +1 17073133621 From: Mary Horger CITY of UKIAH 300 Seminary Avenue Ukiah CA. 95482 Phone 707 -463 -6233, Fax 707 -313 -3621 REQUEST FOR BID Pate 1 of 1 FAX OR EMAIL RESPONSE WILL BE ACCEPTED RETURN THIS FORM DATE: 9/7/2015 THIS IS NOT AN ORDER RIiQ. NO. 527950 1Z-I THALP'1 ,A Jp,L471cAL. FOG N , 90A-TAJ ( A e-A toE , CA ct 2i(8 BIDS ARE REQUESTED FOR THE FOLLOWING ITEMS: BIDS WILL BE RECEIVED UNTIL 1:30 p.m., September 21, 2(115 AT THE OFFICE OF THE PURCHASING SUPERVISOR 300 SEMINARY AVE. CITY of UKIAH BY: May I- Iorger Email: mhorger(t,cityafukiah.com ALL BIDS SHALL BE F.O.B. UKIAH, CA. QUANTITY DESCRIPTION LEAD TIME ARO: Analyze samples submitted by the City of Ukiah's Water Treatment Plant for TTHM's and Lab must be approved by USEPAICDPH, and approved for Standard method 552.2 and 502.2 The City of Ukiah currently takes four samples per quarter with one additional sample taken 3rd quarter. The samples are taken in January, April, July and October. The term of the resulting will be for a three year period and will be for 17 sites /sample per year minimum plus one travel each quarter. The Lab will be responsible for all reporting of the results to the CDPH, using the EDT reporting method or other approved method. The lab shall supply all necessary sample bottles, travel chain of custody forms, ice packs or coolant to preserve the sample temperature at 4 deg. transit, packing and cooler as required for each period. The bid shall include the expense and pick -up of sample bottles. BID PER SAMPLE SCHEDULE: HAA5's. or 524.2. during the PO blank blanks, C during for delivery UNIT PRICE EXT'D PRI( 12 First week of October for Year 2015, 2016, and 2017, l=our sites per year $ O i!t 1 6 O 12 First week of January tor Year 2016, 201/, and 2018, tour sites per year er e o 08 f_-Q 60 12 First week o1 Apnl tor Year 2016, 2011, and 2018, 1-our sites per year O C O 15 first week of JuIv tor Year 2016, 2017, and 2018 , Live sites per year P f D 1// a 0 c Fill information completely in box below. 'TERMS: NET 30 DEL. TO: F.O.B. UKIAH LEAD TIME ARO: COMPANY NAME: ENT,-( cps 1,10 A AO A. t_w(CA- SIGNATURE:I (7.--� -- \G PRINT NA • W� V ■{ 4w TITLE; L yF 12 c -T012 , P H O N E : -i ' / (4 _ (_ col D ,D FAX: r �./ _ 4 (- 5',1 1 3 DATE: ..Cy1( /axis TERMS: 1. Right is reserved to reject any and at bids. 2. Right is reserved to accept separate items unless specifically denied by bidder. 3. Right is reserved to reject a bid from any bidder who has previously failed to perform adequately for the City of Ukiah. 4. In CASE OF DEFAULT, the City of Ukiah may procure the items quoted on from other sources and hold the original bidder liable for any increased costs. 5. The price, terms, delivery point, and delivery date may individually or collectively be the basis of the awarding of the bid. 6. ALL BIDS MUST BE SIGNED. 7. In submitting the bid, bidder agrees that the bid shall remain open and may not be revoked or withdrawn for 60 days from the bld due date, unless a different time period is specified in RFB. 8. Bidder agrees to perform according to its bid, if the City's acceptance Is communicated to the bidder within the time specified in number 7 above. E `t'ilh ENTHALPY Formerly Associated Labs 09/16/2015 Mary Hoger City of Ukiah 300 Seminary Ave Ukiah, CA 95482 RE: Request for Bid — Req No. E27950 Dear Ms. Hoger: Enthalpy Analytical, formerly Associated Lab, is pleased to respond to Request for Bid, requisition No. E27950. Established since 1922, we are committed to meet the needs of the proposed bid through quality analytical services and outstanding customer services. Some of the key elements that we are prepared to deliver: High level of quality Broad capabilities Electronic data deliverables (EDDs) Pre -paid shipping to the Lab Large sample capacity Experienced staff Dedicated Project Manager Efficient Lab Information Management System (LIMS) Our bid contains the following provisions: • Standard 10 business days turnaround time • Enthalpy will provide all necessary sample bottles, travel blanks, COC, ice packs and coolers at no extra cost • Pre -paid shipping labels for shipping the samples back to the lab • Reporting of the lab results to CA Regional Board via EDT reporting method This bid is valid until December 21, 2015. We are confident that our response will demonstrate that Enthalpy Analytical is the laboratory of choice for attaining the best value in analytical services. If you have any questions regarding this bid, please contact me directly at 714 - 771 -9920 or via email at cam.pham @enthalpy.com Thank you for considering Enthalpy analytical for this bid. Cam Pham Laboratory Director Enthalpy Analytical, an affiliate of Montrose Environmental Company 806 N. Batavia Street, Orange, CA 92868 • T: (714) 771 -6900 • F: (714) 771 -9933 www.enthalpy.com/socal 111:11 r ENTHALPY Executive Summary Enthalpy Analytical, formerly Associated Lab, has been providing reliable and specialty testing of wastewater, groundwater, drinking water, storm - water, soil, sludge, hazardous waste and air for over 93 years. Associated Lab joined the Montrose Environmental Group in 2012 and as part of Montrose' nationwide laboratory network, we are proud to adopt Montrose's laboratory brand of Enthalpy Analytical in July, 2015. Facility Located in Orange County, Enthalpy Analytical facilities are comprised of over 20,000 square feet of laboratory space equipped with state of the art instruments including multiple counts of gas chromatographs (GC), mass spectrophotometers (MS), ion chromatographs (IC), UV spectrophotometers, inductive couple plasma (ICP), high performance liquid chromatographs (HPLC) and many other specialty equipment. We can maintain large sample capacity and able to meet the rush turnaround time request by having redundancy in our instruments. Certification Enthalpy Analytical is certified by the State of California Environmental Laboratory Accreditation Program (ELAP) and by the NELAC Institute (TNI) through Oregon Department of Health Services. In addition, we are certified in the states of Nevada and Hawaii. We also hold approval from Center of Disease Control (CDC) and various counties agencies including Orange County Sanitation District (OCSD), Los Angeles County Sanitation District (LACSD), USFDA, and Department of Toxic Substances (DTSC). Customer Service Enthalpy Analytical's success has been built on our focus to provide one -on -one service and attention to our clients and their projects. All of our clients receive the attention of an assigned project manager dedicated to the successful completion of their projects. Our project managers routinely provide clients with support in method selection to meet federal and state requirements, sampling coordination to meet self- monitoring compliance, and interpretation of sample results. They believe that communication plays an important role to the success of any projects and will notify the clients of any delay, non - conformance or anomalies to discuss the impact and applicable corrective action. Staff Qualification Enthalpy Analytical employs over 40 professionals with a combined analytical experience over 200 years. Our key staff includes: Staff Member Cam Pham Dennis Dorning Hongling Cao Cliff Baldridge Brian Built Quan Nguyen Anca Florea Kedy Nguen Trang Nguyen Trinh Pham Position Lab Dir. Sales Mgr. Technical Dir. QA Dir. Volatiles Mgr Semivolatiles Mgr Sx Receiving Mgr. Metals Mgr. Microbiology Mgr. Chemistry Mgr. Degree Years Experience BS Chemistry 28 BS MIS 15 MS Chemistry 16 BS BioChem 8 BS Chem. Eng. 15 BS Biochemistry 16 BS Mechanical Eng 25 A.A Science 16.5 BS Anatomy /Phys. 8 College Work 15 Enthalpy Analytical, an affiliate of Montrose Environmental Company 806 N. Batavia Street, Orange, CA 92868 • T: (714) 771 -6900 • F: (714) 771 -9933 wwwenthalpy.com/socal Years w /Enthalpy 1 1 15 1 2 5 14 15 5 9 ENTHALPY Analytical Testing and QA/QC Enthalpy Analytical's priority focus is to provide quality analytical and customer services to all of our clients. All of the methods performed by Enthalpy Analytical follow strict conformance with Environmental Protection Agency (EPA) method guidelines and Enthalpy's Quality Assurance (QA) Manual. The analytical reports adhere to the standard Level II QC guidelines which include sample results, method blank, laboratory control standard, sample duplicate, matrix spike, matrix spike duplicate, and surrogate recovery as applicable to the method being analyzed. Enthalpy Analytical also participates in the EPA WP and WS Proficiency Testing (PT) programs with average score above 90% for the last 10 years running. In addition, we participate in numerous clients' audits to monitor our technical operation and to verify our compliance to the Quality Assurance Project Plan (QAPP). Field Services Enthalpy Analytical provides a full range of sample pickups and sampling services utilizing our in- house field staff. All of our field technicians are 40 hour HazMat trained and certified. For over 35 years, our field staff have been providing field support on grab samples, 24 -hour industrial waste composite, as well as sampling of potable water from distribution points and drainage pipes. We provide sample containers at no cost to our clients and the bottle kits are prepared based on projects' and /or clients' protocol. Enthalpy Analytical, an affiliate of Montrose Environmental Company 806 N. Batavia Street, Orange, CA 92868 • T: (714) 771 -6900 • F: (714) 771 -9933 www.enthalpy.com/socal Mary Horger From: Cam Pham <cam.pham @enthalpy.com> Sent: Wednesday, September 16, 2015 4:59 PM To: Mary Horger Subject: Response to Request for Bid - Requestion No. E27950 Attachments: City of Ukiah submittal.pdf Hello Ms. Horger Attached please find our response. Thank you for the opportunity. INK ENTHALPY IV[re. P rit. Cam Pham Lab Director Enthalpy Analytical (Formerly Associated Labs) 806 N Batavia Street, Orange, CA 92868 T: 714.771.9920 I M:714.264.8209 I F: 714.771.9933 cam.pham@enthalpy.com www.enthalpy.com/socal Please note my new Email address Sep 09:08a , Analytical Sciences 707 - 769 -8093 p.2 To: f 2 07109(2015 20:08:37 GMT +1 17073133621 From: Mary Horger Submitted by: (Company Name & Address) CITY of UKIAH 300 Seminary Avenue Ukiah CA. 95482 Phone 70-03-62:4. , Fux 707 -313 -3621 REQUEST FOR RID 1 Pagel of 1 FAX OR EMAIL RESPONSE WILL BE ACCEPTED RETURN THIS FORM DATE: 917/2D15 THIS IS NOT AN ORDER REQ. NO. E279b0 /t Gib-e44/ > €c !e ring, £ f 2- BIDS ARE REQUESTED FOR THE FOLLOWING ITEMS: BIDS WILL BE RECEIVED UNTIL 1:30 p.m., September 21, 20.15 AT TIE OFr ICS' OF TrW.. PURCH" S1NG SUPFRViSOii :CO SEMINARY AVE. CITY of'JKIAu BY: Mary lio:yer Email mhorgetfcityofukiah.coni ALL BIDS SHALL BE F.O.B. UKLAH, CA. QUANTITY DES CRIPT DO N L.EADTIME ARO: Analyze samples suhtnitted by the City of Ukiah's Water Treatment Plant for TTIII'4 s and Lab roust be approved by US£PA/CDPI-1, and approved for Standard method 552.2 and 502.2 The City of Ukiah currently takes four samples per quarter with one additional sample taken 3rd quarter. The samples are taken in January, April, July and October. The term of the resulting will he for a three year period and will he for 17 sites /sample per year minimum plus one travel each quarter. The Lab will be responsible for all reporting °Hie results to the CDPH, using the EDT reporting method or other approved method. The lab shall supply all necessary sample bottles, travel chain of custody forms, ice packs or coolant to preserve the sample temperature at 4 deg. C transit, packing and cooler as required for each period. The bid shall include the expense and pick -up of sample bottles. BID PER SAMPLE SCHEDULE: HAA5's. or 524.2. during the PO blank blanks, during for delivery UNIT PRICE EXT'D PR1C 12 First week of October, for (`ear 2015, 2016, anti 2017, lour sites per year. .l O r743 )oD 1'l First week of January, tor Year 201b_ 2.011, and 2018, 1•our sites per year 3D 3000 12 First week of Aprtk tor Year 2016, 2011, and 2018, Four sites per year 15 First week of Jufv, for Year 2016, 201), and 2018 , live sites per year S7 Fill information completely in box below. PERMS: ]YET 30 DEL. TO; F.O.6. UKIAH L.EADTIME ARO: CON PANYN(AJ■[ME:: �// Irf�ilf..'1I Iyj''VV f✓� i S1GN�1Tti '• �i r '? GG tif/�_ PRINT NAME.: "1/),Wit 14tl7Ju761A, rrTLE: L04 a/44 4r PHONE: 707 7i1-31Z1;' FAX: ?01 70 •- 0095 ‘1.1ATE7 &9f( ►� r TERMS: 1 Right is reserved to reject any and all bids. 2 Right is reserved to accept separate items unless specifically denied by bidder. 3. Right is reserved to reject a bid tram any bidder who has previously failed to perform acequatety for the City of Ukiah. 4. In CASE OF DEFAULT, the City of Ukiah may procure the items quoted on from other sources and hold the original bidder liable for any increased costs. 5. The price, terms, delivery point. and delivery date may individually or collectively be the basis of the awarding of the bid. 6. ALL BIDS MUST BE SIGNED. 7. In submitting the bid, bidder agrees that the bid shall remain open and may not be revoked or withdrawn for 60 days from the bid due dale, unless a different time period is specified in RFS. 8. Bidder agrees to perform a000rding to to bid: if tho City's aoceptanoc is communicated to the bidder within the time specified in number 7 above. Sep 21 15 09:08a ' Analytical Sciences AAnalytical Sciences S 707 - 769 -8093 p.1 FAX TRANSMITTAL COVER SHEET DATE: 9/21/15 TO: Mary Horger FAX #: 313 -3621 FROM: Mark Valentini FAX #: (707) 769 -8093 TOTAL NUMBER OF PAGES (EXCLUDING THIS COVER SHEET): 1 COMMENTS: Bid response for Request Number E27950 IF YOU HAVE QUESTIONS REGARDING THIS FAX PLEASE CONTACT ANALYTICAL SCIENCES (707) 769 -3128 Submitted by: (Company Name & Address) CITY of UKIAH 300 Seminary Avenue Ukiah CA. 95482 Phone 707 -463 -6233, Fax 707 - 313 -3621 REQUEST FOR BID Page 1 of 1 FAX OR EMAIL RESPONSE WILL BE ACCEPTED RETURN THIS FORM DATE: 9/7/2015 THIS IS NOT AN ORDER REQ. NO. E27950 BIDS ARE REQUESTED FOR THE FOLLOWING ITEMS: BIDS WILL BE RECEIVED UNTIL 1:30 p.m., September 21, 2015 AT THE OFFICE OF THE PURCHASING SUPERVISOR 300 SEMINARY AVE. CITY of UKIAH BY: Mary Horger Email: mhorger @cityofukiah.com ALL BIDS SHALL BE F.O.B. UKIAH, CA. QUANTITY DESCRIPTION I.I::1D TIME ARO: Analyze samples submitted by the City of Ukiah's Water Treatment Plant for TTHM's and Lab must be approved by USEPA/CDPH, and approved for Standard method 552.2 and 502.2 The City of Ukiah currently takes four samples per quarter with one additional sample taken 3rd quarter. The samples are taken in January, April, July and October. The term of the resulting will be for a three year period and will be for 17 sites /sample per year minimum plus one travel each quarter. The Lab will be responsible for all reporting of the results to the CDPH, using the EDT reporting method or other approved method. The lab shall supply all necessary sample bottles, travel chain of custody forms, ice packs or coolant to preserve the sample temperature at 4 deg. transit, packing and cooler as required for each period. The bid shall include the expense and pick -up of sample bottles. BID PER SAMPLE SCHEDULE: HAA5's. or 524.2. during the PO blank blanks, C during for delivery UNIT PRICE EXT'D PRI( 12 First week of October, tor Year 2015, 2016, and 2017, Four sites per year FAX: DATE: 12 First week of January, tor Year 2016, 2017, and 2018, Four sites per year 12 First week of April, tor Year 2016, 2017, and 2018, Four sites per year 15 First week of July, tor Year 2016, 2017, and 2018 , Five sites per year Fill information completely in box below. TERMS: NET 30 DEL. TO: F.O.B. UKIAH I.I::1D TIME ARO: COMPANY NAME: SIGNATURE: PRINT NAME: TITLE: PHONE: FAX: DATE: TERMS: 1. Right is reserved to reject any and all bids. 2. Right is reserved to accept separate items unless specifically denied by bidder. 3. Right is reserved to reject a bid from any bidder who has previously failed to perform adequately for the City of Ukiah. 4. In CASE OF DEFAULT, the City of Ukiah may procure the items quoted on from other sources and hold the original bidder liable for any increased costs. 5. The price, terms, delivery point, and delivery date may individually or collectively be the basis of the awarding of the bid. 6. ALL BIDS MUST BE SIGNED. 7. In submitting the bid, bidder agrees that the bid shall remain open and may not be revoked or withdrawn for 60 days from the bid due date, unless a different time period is specified in RFB. 8. Bidder agrees to perform according to its bid, if the City's acceptance is communicated to the bidder within the time specified in number 7 above. Mary Horger From: Mary Horger Sent: Monday, September 07, 2015 12:08 PM To: Mary Horger (mhorger @cityofukiah.com) Subject: Request for Bid - TTHM and HAA5 Water Testing Attachments: Request for Bid - Water Sampling.pdf Importance: High Good afternoon: Attached please find a Request for Bid for TTHM and HAA5 Water Testing. This is for a 3 year period, with the first round of tests occurring the first week of October. Bids are due no later than 1:30 p.m., September 215` Thank you, Mary Horger, Purchasing Supervisor CITY OF UKIAH 411 West Clay Street, Ukiah, California 95482 P: (707) 463 -6233, F: (707) 313 -3621 mhorger @cityofukiah.com 1 Bid for TTHM and HAAS samples Analyze samples submitted by the City of Ukiah Water Treatment Plant for TTHM's and HAA5's per standard method 552.2 and 502.2 or 524.2. Laboratory will be responsible for all reporting of the results to the SWRCB, using the EDT reporting method or other State approved method. The lab shall supply all necessary sample bottles, travel blanks, chain of custody forms, ice packs or coolant to preserve the sample at the required temperature during transit, packing and cooler as required for each sample period. The expense of delivery and shipment of sample bottles will be the responsibility of the laboratory. The required sampling schedule is as follows: First week of October for year 2015, 2016, and 2017, four sites per year. First week of January for year 2016, 2017, and 2018, four sites per year. First week of April for year 2016, 2017, and 2018, four sites per year. First week of July for year 2016, 2017, and 2018, five sites per year. illfCITY OF UKIAH GUNTRAG1 Contract number must appear an all invoices VENDOR: SUBMIT DUPLICATE INVOICES TO ACCOUNTS PAYABLE 300 SEMINARY AVENUE UKIAH. CA 95482 ACCTS. PAYABLE. (707) 483 -6230 PORCH. DEPT: (707)463.8233 PURCH. FAX: (707) 4836234 ALPHA ANALYTICAL LABS 410 E. Grantline Road #B Tracy, CA 95376 Ref Req E27950 ACCOUNT ITEM QUANTITY SHIP TO: CITY OF UKIAH 411 West Clay Street Ukiah, CA 95482 CONTRACT NO. 1516122 PAGE 1 OF 1 DATE 9/29/15 DESCRIPTION 82024411 52100 1 12 earl, 2 12 each 3 12 eadl 4 15 each Analyze samples submitted by the Crty of Uklah's Water Treatment Plant for TTHM'a and HAAS's. Lab must be approved by USEPANCDPH, and approved tot Standard method 552.2 and 502.2 or 5242. The City of Ukiah currently takes tour samples per quarter, with one additional sample taken during the 3rd quarter. The samples are taken in January. Apra, July and October. FOB: Ukiah UNIT PRICE TOTAL The term of this contract 's for a Three year pence, expiring July 30, 2015. The lab writ be responsible for as reporting of the results to the CDPH, using the EDT reporting method or ether approved method The lab shall supply all necessary sample bottles. travel blanks, chain of custody forms, ice packs or Coolant to preserve the sample Temperature at 4 deg C during transit, packing and coder as required for each period. Costs shown shall include the expense for delivery and pick -up of sample bottles: SAMPLING SCHEDULE AND CONTRACT PRICING Fnret week of October, for Year 2015. 2018, and 2017. Four sues per year First week of January, for Year 2016, 2017, and 2018. Four sues per year First week of April. for Year 2018, 2017. and 2018. Four sites per year First week of Jury . for Year 2016, 2017, ano 2018. F■e sites per year As per Bid Opening- 9/21:15 Attachments fisted befow are included es part ot the contract No other terms and conditions will be accepted unless &anted to and signed by both APPROVED Attachments Terms 8 Conditions 75.00 75.00 75.00 75.00 900.00 900.00 900.00 1125.00 SUBTOTAL 3,825.00 TAX. TOTAL: $3.128.00 ACCEPTED BY: VENDOR'S COPY I DATE