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HomeMy WebLinkAboutWest Yost Associates 2015-08-26C,0�,- rLo (5((o-Uq6 AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES This Agreement, made and entered into this `}day of j+L...&ter, 2015 ("Effective Date"), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and West Yost Associates, a Corporation organized and in good standing under the laws of the state of California, hereinafter referred to as "Consultant". RECITALS This Agreement is predicated on the following facts: a. City requires consulting services related to Preparation of the 2015 Urban Water Management Plan. b. Consultant represents that it has the qualifications, skills, experience and properly licensed to provide these services, and is willing to provide them according to the terms of this Agreement. C. City and Consultant agree upon the Scope -of -Work and Work Schedule attached hereto as Attachment "A", describing contract provisions for the project and setting forth the completion dates for the various services to be provided pursuant to this Agreement. TERMS OF AGREEMENT 1.0 DESCRIPTION OF PROJECT 1.1 The Project is described in detail in the attached Scope -of -Work (Attachment "A"). 2.0 SCOPE OF SERVICES 2.1 As set forth in Attachment "A". 2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement between City and Consultant. The written Agreement shall be in the form of an Amendment to this Agreement. 3.0 CONDUCT OF WORK 3.1 Time of Completion. Consultant shall commence performance of services as required by the Scope -of -Work upon receipt of a Notice to Proceed from City and shall complete such services by May 1, 2016. Consultant shall complete the work to the City's reasonable satisfaction, even if contract disputes arise or Consultant contends it is entitled to further compensation. 4.0 COMPENSATION FOR SERVICES 4.1 Basis for Compensation. For the performance of the professional services of this Agreement, Consultant shall be compensated on a time and expense basis not to exceed a guaranteed maximum dollar amount of $63,202. Labor charges shall be based upon hourly billing rates for the various classifications of personnel employed by Consultant to perform the Scope of Work as set forth in the attached Attachment B, 2015 UWMP CONTRACT PAGE 1 OF 7 which shall include all indirect costs and expenses of every kind or nature, except direct expenses. The direct expenses and the fees to be charged for same shall be as set forth in Attachment B. Consultant shall complete the Scope of Work for the not -to - exceed guaranteed maximum, even if actual time and expenses exceed that amount. 4.2 Changes. Should changes in compensation be required because of changes to the Scope -of -Work of this Agreement, the parties shall agree in writing to any changes in compensation. "Changes to the Scope -of -Work" means different activities than those described in Attachment "A" and not additional time to complete those activities than the parties anticipated on the date they entered this Agreement. 4.3 Sub -contractor Payment. The use of sub -consultants or other services to perform a portion of the work of this Agreement shall be approved by City prior to commencement of work. The cost of sub -consultants shall be included within guaranteed not -to -exceed amount set forth in Section 4.1. 4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this contract shall be based upon submission of monthly invoices for the work satisfactorily performed prior to the date of the invoice less any amount already paid to Consultant, which amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall provide a description of each item of work performed, the time expended to perform each task, the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall be accompanied by documentation sufficient to enable City to determine progress made and to support the expenses claimed. 5.0 ASSURANCES OF CONSULTANT 5.1 Independent Contractor. Consultant is an independent contractor and is solely responsible for its acts or omissions. Consultant (including its agents, servants, and employees) is not the City's agent, employee, or representative for any purpose. It is the express intention of the parties hereto that Consultant is an independent contractor and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall have no right to, and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed by Consultant under this Agreement, and the general public and all governmental agencies regulating such activity shall be so informed. Those provisions of this Agreement that reserve ultimate authority in City have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and interpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Consultant and City. Consultant shall pay all estimated and actual federal and state income and self- employment taxes that are due the state and federal government and shall furnish and pay worker's compensation insurance, unemployment insurance and any other benefits required by law for himself and his employees, if any. Consultant agrees to indemnify and hold City and its officers, agents and employees harmless from and against any claims or demands by federal, state or local government agencies for any such taxes or benefits due but not paid by Consultant, including the legal costs associated with defending against any audit, claim, demand or law suit. 2015 UWMP CONTRACT PAGE 2 OF 7 Consultant warrants and represents that it is a properly licensed professional or professional organization with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement. 5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City. Consultant has no interest and will not acquire any direct or indirect interest that would conflict with its performance of the Agreement. Consultant shall not in the performance of this Agreement employ a person having such an interest. If the City Manager determines that the Consultant has a disclosure obligation under the City's local conflict of interest code, the Consultant shall file the required disclosure form with the City Clerk within 10 days of being notified of the City Manager's determination. 6.0 INDEMNIFICATION 6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2 Consultant shall not begin work under this Agreement until it procures and maintains for the full period of time allowed by law, surviving the termination of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with its performance under this Agreement. A. Minimum Scooe of Insurance Coverage shall be at least as broad as: Insurance Services Office ("ISO) Commercial General Liability Coverage Form No. CG 20 10 10 01 and Commercial General Liability Coverage — Completed Operations Form No. CG 20 37 10 01. 2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any auto" or Code 8, 9 if no owned autos and endorsement CA 0025. 3. Worker's Compensation Insurance as required by the Labor Code of the State of California and Employers Liability Insurance. 4. Errors and Omissions liability insurance appropriate to the consultant's profession. Architects' and engineers' coverage is to include orbe endorsed to include contractual liability for negligence only. B. Minimum Limits of Insurance Consultant shall maintain limits no less than: General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage including operations, products and completed operations. If Commercial General Liability Insurance or other form with a general aggregate limit is used, the general aggregate limit shall apply separately to the work performed under this Agreement, or the aggregate limit shall be twice the prescribed per occurrence limit. 2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. 2015 UWMP CONTRACT PAGE 3 OF 7 3. Worker's Compensation and Employers Liability: Worker's compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000 per accident. 4. Errors and Omissions liability: $1,000,000 per claim and aggregate. C. Deductibles and Self -Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. D. Other Insurance Provisions The policies are to contain, or be endorsed to contain, the following provisions: General Liability and Automobile Liability Coverages a. The City, it officers, officials, employees and volunteers are to be covered as additional insureds as respects; liability arising out of activities performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned, hired or borrowed by the Consultant for the full period of time allowed by law, surviving the termination of this Agreement. The coverage shall contain no special limitations on the scope -of -protection afforded to the City, its officers, officials, employees or volunteers. b. The Consultant's insurance coverage shall be primary insurance as respects to the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be in excess of the Consultant's insurance and shall not contribute with it. C. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. d. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 2. Worker's Compensation and Employers Liability Coverage The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from Consultant's performance of the work, pursuant to this Agreement. 2015 OWMP CONTRACT PAGE 4 OF 7 3. Professional Liability Coverage If written on a claims -made basis, the retroactivity date shall be the effective date of this Agreement. The policy period shall extend for the duration of the services. 4. All Coverages Each Insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. E. Acceptability of Insurers Insurance is to be placed with admitted California insurers with an A.M. Best's rating of no less than A- for financial strength, AA for long-term credit rating and AMB -1 for short-term credit rating. F. Verification of Coverage Consultant shall furnish the City with Certificates of Insurance and with original Endorsements effecting coverage required by this Agreement. The Certificates and Endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The Certificates and Endorsements are to be on forms provided or approved by the City. Where by statute, the City's Workers' Compensation - related forms cannot be used, equivalent forms approved by the Insurance Commissioner are to be substituted. All Certificates and Endorsements are to be received and approved by the City before Consultant begins the work of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. If Consultant fails to provide the coverages required herein, the City shall have the right, but not the obligation, to purchase any or all of them. In that event, the cost of insurance becomes part of the compensation due the contractor after notice to Consultant that City has paid the premium. G. Subcontractors Consultant shall include all subcontractors or sub -consultants as insured under its policies or shall furnish separate certificates and endorsements for each sub- contractor or sub -consultant. All coverage for sub -contractors or sub -consultants shall be subject to all insurance requirements set forth in this Paragraph 6.1. 6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition thereto, Consultant agrees, for the full period of time allowed by law, surviving the termination of this Agreement, to indemnify the City for any claim, cost or liability to the extent arising out of any negligent act or omission or the willful misconduct of Consultant in the performance of services under this contract by Consultant, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sole negligence, willful misconduct or defects in design by the City, or arising from the active negligence of the City. 2015 UWMP CONTRACT PAGE 5 OF 7 "Indemnify," as used herein includes the expenses of defending against a claim and the payment of any settlement or judgment arising out of the claim. Defense costs include all costs associated with defending the claim, including, but not limited to, the fees of attorneys, investigators, consultants, experts and expert witnesses, and litigation expenses. References in this paragraph to City or Consultant, include their officers, employees, agents, and subcontractors. 7.0 CONTRACT PROVISIONS 7.1 Ownership of Work. All documents furnished to Consultant by City and all documents or reports and supportive data prepared by Consultant under this Agreement are owned and become the property of the City upon their creation and shall be given to City immediately upon demand and at the completion of Consultant's services at no additional cost to City. Deliverables are identified in the Scope -of -Work, Attachment "A". All documents produced by Consultant shall be furnished to City in digital format and hardcopy. Consultant shall produce the digital format, using software and media approved by City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this agreement shall be at the City's sole risk. 7.2 Governing Law. Consultant shall comply with the laws and regulations of the United States, the State of California, and all local governments having jurisdiction over this Agreement. The interpretation and enforcement of this Agreement shall be governed by California law and any action arising under or in connection with this Agreement must be filed in a Court of competent jurisdiction in Mendocino County. 7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments set forth the entire understanding between the parties. 7.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect. 7.5 Modification. No modification of this Agreement is valid unless made with the agreement of both parties in writing. 7.6 Assignment. Consultant's services are considered unique and personal. Consultant shall not assign, transfer, or sub -contract its interest or obligation under all or any portion of this Agreement without City's prior written consent. 7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be a waiver of any other or subsequent breach of the same or any other covenant, term or condition or a waiver of the covenant, term or condition itself. 7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the Agreement; 2) because funds are no longer available to pay Consultant for services provided under this Agreement; or 3) City has abandoned and does not wish to complete the project for which Consultant was retained. A party shall notify the other party of any alleged breach of the Agreement and of the action required to cure the breach. If the breaching party fails to cure the breach within the time specified in the notice, the contract shall be terminated as of that time. If terminated for lack of funds or abandonment of the project, the contract shall terminate on the date notice of 2015 UWMP CONTRACT PAGE 6 OF 7 termination is given to Consultant. City shall pay the Consultant only for services performed and expenses incurred as of the effective termination date. In such event, as a condition to payment, Consultant shall provide to City all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Consultant under this Agreement. Consultant shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder, subject to off -set for any direct or consequential damages City may incur as a result of Consultant's breach of contract. 7.9 Duplicate Originals. This Agreement may be executed in duplicate originals, each bearing the original signature of the parties. When so signed, each such document shall be admissible in administrative or judicial proceedings as proof of the terms of the Agreement between the parties. 8.0 NOTICES Any notice given under this Agreement shall be in writing and deemed given when personally delivered or deposited in the mail (certified or registered) addressed to the parties as follows: CITY OF UKIAH DEPT. OF PUBLIC WORKS 300 SEMINARY AVENUE UKIAH, CALIFORNIA 95482-5400 9.0 SIGNATURES WEST YOST ASSOCIATES ATTN: ELIZABETH DRAYER 6800 KOLL CENTER PARKWAY, SUITE 150 PLEASANTON, CA 94566 IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date: CONSULTANT BY: //rte �` M C16, PRINT NAME: &cam iD S- Af,4k>4-DJ 6 G 8 - 0370 8 z� IRS IDN Number CITY OF UKIAH BY: SA E A IACOMO Cl Y MANAGER ATTEST: /k KRISTINE LAWLER CITY CLERK 2015 UWMP CONTRACT PAGE 7 OF 7 9117115- Date 119/is Date is -- Date Date Attachment "A" Anticipated tasks for the preparation of the City's 2015 UWMP are outlined on the following pages. Upon selection of West Yost by the City, these tasks can be refined as requested during scope and budget negotiations to meet any specific needs. 4. Demand Management Measures/GPCD Targets Objective: Evaluate current and planned DMMs and determine SBx7-7 targets for 2015 and 2020,and confirm compliance with 2015 target 5. Water Shortage Contingency Plan Objective: Prepare a Water Shortage Contingency Plan that meets California Water Code requirements, including the Governor's recent Executive Order for water conservation 9. Evaluation . Conduct in-person meeting with City Water Conservation Coordinator and other City staff to discuss current and planned DMMs and conservation of Water programs. Conservation , Develop cost estimates and estimated water savings based on data provide to West Yost by City staff. BMP's • Prepare and submit Draft Summary of DMMs. • Conduct conference call to discuss City comments. • Incorporate City Comments and finalize Summary of DMMs for inclusion in Admin Draft UWMP (see Task 6). • Evaluate City's compliance with the interim 2015 SBx7-7 water use target of 208 gpcd, and also review City's future tracking with the final 2020 compliance target of 185 gpcd. . Prepare and submit Draft SBx7-7 TM. . Incorporate City comments and finalize SBx7-7 TM. 10. Review . Conduct in-person meeting with City staff to discuss current and planned water use restrictions. Adopted . Review the City's current Water Shortage Emergency Plan and consider recent State -mandated water conservation measures. Water , Prepare and submit revised draft Water Shortage Contingency Plan which addresses supply shortages of u to 50% as well as catastrophic interruption Shortage p 9 9 Y PP Y 9 P P P Contingency of water supplies. Plan . Incorporate City comments and finalize Water Shortage Contingency Plan. ('ary or Ukiah 1 2U1 5 Utah water Managemeni Han Draft Summary of DMMs (for City review and comment) . Final Summary of DMMs (to be submitted as part of Admin Draft UWMP — see Task 6) . Draft SBx7-7 TM (for City review and comment) • Final SBx7-7 TM (for use for adoption of SBx7-7 targets and included as an appendb(to the UWMP) • Revised Draft Water Shortage Contingency Plan . Final Water Shortage Contingency Plan (V he submitted as part of Admin Draft UWMP — see Task 6) • Attend meeting to discuss current and planned DMMs and conservation programs • Review and provide consolidated comments on Draft Summary of DMMs within two (2) weeks . Review and provide consolidated comments on Draft SBx7-7 TM within two (2) weeks . Attend meeting to discuss water use restrictions and water and sewer rate study Review and provide consolidated comments on Draft Water Shortage Contingency Plan within two (2) weeks SPECIFIC WORKITEMS 11. Dat�tion� and 2. Data . Prepare and submit initial list of requested data to City prior to kick-off meeting (including but not limited to previous related studies, water service area • Initial Data request list for UWMP . Attend project kickoff meeting Review Collection and statistics including number of connections by customer sector and population served, historical and projected water use by customer sector, historical preparation . Provide requested data in a timely Review and projected water production by source, documented cutbacks in water supply, low income housing projections, current and planned demand . Data request for 2015 water use manner Objective: Collect and review management measures and other water conservation program data, projected future recycled water use). Data requested in electronic format if available. data (in January 2016) available data for the preparation • Attend in-person kickoff meeting to discuss data request and approach for project. of the City's 2015 UWMP • Track data collection effort indicating data received and outstanding. • Submit a second data request in early 2016 for 2015 calendar year water use and production data, for use in confirming compliance with adopted SBx7- 7 targets for 2015 (see Task 4). 2. Demand Analysis 3.3. Describe . Evaluate historical and current water demands by customer sector. • Draft Summary of Water Demand • Review and provide consolidated Existing and , Develop Future water requirements. Analysis (for City review and comments on Draft Summary of Objective: Evaluate historical, Future land Use and •Reconfirm SBx7.7 baseline values with 2010 Census data. comment) Water Demand Analysis within two (2) weeks current and projected water Population •Calculate SBx7-7 per capita water use (2010 thrcugh 2015). •Final Summary of Water Demand Analysis (to be submitted as demands through the Year 2040 9 Projections , Project future water demands by customer sector through the year 2040 (including those for low income single family and multi -family residential units) part of Admin Draft UWMP — see S. Water Use (it should be noted that water demand projections included in the UWMP are to be consistent with adopted SBx7-7 per capita water use targets, Task 4). Task 6) • Prepare and submit Draft Summary of Water Demand Analysis. • Conduct conference call to discuss City comments. • Incorporate City Comments and finalize summary of Water Demand Analysis for inclusion in Admin Draft UWMP (see Task 6). 3. Water Supply 6. water . Evaluate historical and current water supply sources and quantities. Draft Summary of Water Supply • Review and provide consolidated Analysis Supplies . Evaluate future water supply availability and reliability by source through the year 2040 for normal, single dry and multiple dry year hydrologic conditions. (for City review and comment) comments on Draft Summary 7. Recycled . Review opportunities for transfers or exchanges. • Final Summary of Water Supply of Water Supply within two (2) Objective: Evaluate historical, Objective: Water Potential • Review City's planned/proposed use of recycled water, and timing. (to he submitted as part of Admin Draft UWMP — see Task 6) weeks current and projected water . Review wastewater generation, collection, treatment, and disposal. supplies through the Year 2040 . Prepare and submit Draft Summary of Water Supply. under Normal, Single Dry and . Conduct conference call to discuss City comments. Multiple Dry Year hydrologic . Incorporate City Comments and finalize Summary of Water Supply for inclusion in Admin Draft UWMP (see Task 6). conditions 4. Demand Management Measures/GPCD Targets Objective: Evaluate current and planned DMMs and determine SBx7-7 targets for 2015 and 2020,and confirm compliance with 2015 target 5. Water Shortage Contingency Plan Objective: Prepare a Water Shortage Contingency Plan that meets California Water Code requirements, including the Governor's recent Executive Order for water conservation 9. Evaluation . Conduct in-person meeting with City Water Conservation Coordinator and other City staff to discuss current and planned DMMs and conservation of Water programs. Conservation , Develop cost estimates and estimated water savings based on data provide to West Yost by City staff. BMP's • Prepare and submit Draft Summary of DMMs. • Conduct conference call to discuss City comments. • Incorporate City Comments and finalize Summary of DMMs for inclusion in Admin Draft UWMP (see Task 6). • Evaluate City's compliance with the interim 2015 SBx7-7 water use target of 208 gpcd, and also review City's future tracking with the final 2020 compliance target of 185 gpcd. . Prepare and submit Draft SBx7-7 TM. . Incorporate City comments and finalize SBx7-7 TM. 10. Review . Conduct in-person meeting with City staff to discuss current and planned water use restrictions. Adopted . Review the City's current Water Shortage Emergency Plan and consider recent State -mandated water conservation measures. Water , Prepare and submit revised draft Water Shortage Contingency Plan which addresses supply shortages of u to 50% as well as catastrophic interruption Shortage p 9 9 Y PP Y 9 P P P Contingency of water supplies. Plan . Incorporate City comments and finalize Water Shortage Contingency Plan. ('ary or Ukiah 1 2U1 5 Utah water Managemeni Han Draft Summary of DMMs (for City review and comment) . Final Summary of DMMs (to be submitted as part of Admin Draft UWMP — see Task 6) . Draft SBx7-7 TM (for City review and comment) • Final SBx7-7 TM (for use for adoption of SBx7-7 targets and included as an appendb(to the UWMP) • Revised Draft Water Shortage Contingency Plan . Final Water Shortage Contingency Plan (V he submitted as part of Admin Draft UWMP — see Task 6) • Attend meeting to discuss current and planned DMMs and conservation programs • Review and provide consolidated comments on Draft Summary of DMMs within two (2) weeks . Review and provide consolidated comments on Draft SBx7-7 TM within two (2) weeks . Attend meeting to discuss water use restrictions and water and sewer rate study Review and provide consolidated comments on Draft Water Shortage Contingency Plan within two (2) weeks July 1, 2016 7. Public Outreach Objective: Notify and coordinate with neighboring agencies and key stakeholders and solicit input from the public on the 2015 UWMP B. Project Management Objective: Coordinate closely with City staff and manage project team efforts to provide high-quality work products and timely service 4. Agency . Prepare list of suggested agencies and key stakeholders to notify of the City's preparation of a 2015 UWMP and solicit input from. • Suggested agency and Coordination Prepare for and attend one public workshop/meeting for presentation of the draft Water Shortage Contingency Plan and Draft 2015 UWMP. stakeholder list 12. Meetings , Prepare for and attend up to two (2) in-person presentations with City Council related to adoption of the Water Shortage Contingency Plan and 2015 • PowerPolnt presentation for 13. PublicUWMP. UWMP public hearing Participation Prepare PowerPoint presentation for UWMP public hearing, • Attend and assist City staff with responding to questions from City Council/Public at UWMP public hearing. . Attend and support City staff at City Council meeting considering adoption of the 2015 UWMP. . Conduct regularly scheduled monthly conference calls to discuss project progress (prepare and submit agendas and brief meeting notes) (12 conference • Meeting agendas and notes calls assumed). Monthly progress reports and • Prepare and submit monthly status reports and invoices. invoices Perform internal quality control and quality assurance reviews for all project deliverables. . Distribute Final UWMP copies to City offices and County and submit to DWR and State Library . Provide notice to County and other key stakeholders of the City's preparation of a 2015 UWMP and associated public hearings • Coordinate with City Clerk to schedule UWMP public hearings and UWMP adoption . Prepare staff reports for UWMP public hearings and UWMP adoption • Prepare and place newspaper ads and notices for UWMP public hearings • Participate in progress status meetings/conference calls • Process invoices in a timely manner "Last week DSRSD received the attached letter from DWR for the UWMP. Thank you so much for your efforts in helping us prepare this plan. We are pleasantly surprised by the fact that there are no request for changes from DWR and by the quick turn -around from DWR. Working together with you on this plan has been a wonderful experience in teamwork. Your expertise and persistence have been valuable in completing this project. We greatly appreciate your efforts and hope to work with you on future projects." Ms. Rhodora Biagtar, PC, Project Manager, Dublin San Ramon Services District SPECIFIGIWORK ITEMS®� 6. Plan Preparation and 1. Detailed . Prepare detailed outline of 2015 UWMP for City review and comment • Administrative Draft (First Draft) • Review and provide consolidated Submittal outline of , Prepare service area map and describe existing systems. UWMP (5 copies) for City review comments on Admin Draft UWMP 2015 UWMP 'Prepare Administrative Draft (Draft Plan) 2015 UWMP for City staff review and comment and comment within two (2) weeks Objective: Prepare a 3. Description of Water System • Conduct in-person meeting to discuss City comments. • Final Draft (Second Draft UWMP (20 copies) for public review and • Attend meeting to discuss comments on Admin Draft (First UWMP which meets Californialit a. Water Supply . Prepare Final Draft 2015 UWMP for public review and comment public hearing Draft) UWMP Water Code requirements and and Demand .Prepare Final 2015 UWMP for consideration and possible adoption by Ukiah City Council and submittal to DWR prior to July 1, 2016. • Final UWMP (20 copies) for City • Distribute Final Draft (Second DWR guidelines and which Comparison , Assist C' staff with response to questions/comments from DWR for budgeting purposes u to 4 hours has been assumed . � p q ( g g p � p ) Council adoption and submittal to Draft) UWMP copies to City is adopted by the Ukiah City 11. Plan DWR and State Library offices, County, key stakeholders Council for submittal to DWR by Preparation and others July 1, 2016 7. Public Outreach Objective: Notify and coordinate with neighboring agencies and key stakeholders and solicit input from the public on the 2015 UWMP B. Project Management Objective: Coordinate closely with City staff and manage project team efforts to provide high-quality work products and timely service 4. Agency . Prepare list of suggested agencies and key stakeholders to notify of the City's preparation of a 2015 UWMP and solicit input from. • Suggested agency and Coordination Prepare for and attend one public workshop/meeting for presentation of the draft Water Shortage Contingency Plan and Draft 2015 UWMP. stakeholder list 12. Meetings , Prepare for and attend up to two (2) in-person presentations with City Council related to adoption of the Water Shortage Contingency Plan and 2015 • PowerPolnt presentation for 13. PublicUWMP. UWMP public hearing Participation Prepare PowerPoint presentation for UWMP public hearing, • Attend and assist City staff with responding to questions from City Council/Public at UWMP public hearing. . Attend and support City staff at City Council meeting considering adoption of the 2015 UWMP. . Conduct regularly scheduled monthly conference calls to discuss project progress (prepare and submit agendas and brief meeting notes) (12 conference • Meeting agendas and notes calls assumed). Monthly progress reports and • Prepare and submit monthly status reports and invoices. invoices Perform internal quality control and quality assurance reviews for all project deliverables. . Distribute Final UWMP copies to City offices and County and submit to DWR and State Library . Provide notice to County and other key stakeholders of the City's preparation of a 2015 UWMP and associated public hearings • Coordinate with City Clerk to schedule UWMP public hearings and UWMP adoption . Prepare staff reports for UWMP public hearings and UWMP adoption • Prepare and place newspaper ads and notices for UWMP public hearings • Participate in progress status meetings/conference calls • Process invoices in a timely manner "Last week DSRSD received the attached letter from DWR for the UWMP. Thank you so much for your efforts in helping us prepare this plan. We are pleasantly surprised by the fact that there are no request for changes from DWR and by the quick turn -around from DWR. Working together with you on this plan has been a wonderful experience in teamwork. Your expertise and persistence have been valuable in completing this project. We greatly appreciate your efforts and hope to work with you on future projects." Ms. Rhodora Biagtar, PC, Project Manager, Dublin San Ramon Services District Attachment "B" 2015 Billing .i (Effective January 1, 2015 through December 31, 2015)* Engineering POSITION Principal/Vice President 253 Engineering/Scientist/Geologist Manager II 242 Engineering/Scientist/Geologist Manager 1 232 Principal Engineer/Scientist/Geologist II 224 Principal Engineer/Scientist/Geologist 1 211 Senior Engineer/Scientist/Geologist II 198 Senior Engineer/Scientist/Geologist 1 189 Associate Engineer/Scientist/Geologist II 179 Associate EngineerScientist/Geologist 1 167 Engineer/Scientist/Geologist 11 157 Engineer/Scientist/Geologist 1 136 Senior GIS Analyst 184 GIS Analyst 174 CAD Supervisor 146 Senior CAD Designer 127 CAD Designer 113 Engineering Aide 76 Technical Specialist IV 143 Technical Specialist 111 127 Technical Specialist II 110 Technical Specialist 1 92 Administrative IV 116 Administrative III 105 Administrative II 87 Administrative 1 69 Hourly rates include Technology and Communication charges such as general and CAD computer, software telephone routine in-house copies: prints, postage, miscellaneous supplies, and other incidental project expenses. Outside Services such as vendor reproductions, prints, shipping, and major West Yost reproduction efforts, as well as Engineering Supplies, Travel, etc, will be billed at actual cost plus 15%. Mileage will be billed at the current Federal Rate. w. Subconsultants will be billed at actual cost plus 10%. Expert witness, research, technical review, analysis, preparation and meetings billed at 150% of standard hourly rates. Expert witness testimony and depositions billed at 200% of standard hourly rates. A Finance Charge of 1.5% per month (an Annual Rate of 18%) on the unpaid balance will be added to invoice amounts if not paid within 45 days from the date of the invoice. rnls soneduje is updated'wnuaq Continued on next page City of Ukiah 1 2015 Urban water Management Plan