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Home My WebLink AboutAgenda Item 12d Attachment 2 - Capital Budget UPDATED 8-18-15City of Ukiah Capital Budget Fiscal Year 2015-2016 Attachment 2Revised - 8-18-15 This page intentionally left blank CAP I T A L B UD G E T F IS C A L Y EA R 20 1 5 -20 1 6 Summary of Project Reserves Program Funding Summary with Funding Sources Airport Building Maintenance Conference Center Electric Engineering Finance Fire Garage Golf Course Information Technology Page 1 Page 4 Page 9 Page 15 Page 21 Page 25 Page 49 Page 57 Page 61 Page 67 Page 71 Page 79 Table of Contents Museum Page 89 Parks Police Storm Drain Streets Wastewater Water Page 93 Page 101 Page 105 Page 109 Page 125 Page 145 Appendix – Fleet Justifications Page 161 Building Maintenance CAP I T A L B UD G E T F IS C A L Y EA R 20 1 5 -20 1 6 Guide to the Capital Budget: Project Reserves: In the past the City has set aside funds for future Equipment (Fund 220) and Special Projects (Fund 251). The worksheets shown on pages 2 and 3 reflect balances set aside in the past and where funds originated. In addition, proposed transfers and expenditures are shown with a projected ending balance. These worksheets are meant to aid Staff and City Council when monies are needed for a project that is unfunded. Program Funding Summary With Funding Sources: This section is a summary of all funding shown in the Capital Budget. This area also includes a summary of projects which are unfunded at this time. $3,565,614 in projects requests are currently unfunded. The page following the Program Funding Summary shows a list of all unfunded or partially funded projects and the section of the budget the project can be found. Department Sections: Each Department is shown in a separate section. For example, the first Department section is for Capital Projects relating to the Airport. At the front of each section the total capital projects for that area are listed for Fiscal Year 2016. The Section then summarizes funding sources that are going to fund the projects and appropriation amounts for projects. The remaining pages include more detail for each project and a forecast for future years for the project for that department. Appendix: The Appendix includes fleet justification worksheets for Fiscal Year 2016 requests. CAPITAL BUDGET FISCAL YEAR 2015-2016 PROJECT RESERVES 1 CAP I T A L P RO J E C T S Capital Projects – Summary of Equipment Reserves (Fund 220) Projected Budget 2015-16 Funding* Reserve Beginning Transfers Ending Source No. Reserve Revenues (IN)/OUT Expenditures Reserve MUNIS Acct. # 2015-16 2015-16 City Clerk 100 110 (5,750) (5,750) 22000000.38110 Finance 100 130 (3,390) 3,390 0 22000000.38130 Planning 100 150 0 0 Building Maintenance 100 195 (610,691) 100,000 (510,691) 22000000.38195 Computer Support 100 196 (22,338) (120,684) 143,022 0 22000000.38196 Police 105 201 (41,030) 41,030 0 22000000.38201 Fire- Apparatus 105 211-212 (90,455) (207,223) (297,678) 22000000.38211 Fire - Equipment 105 213 (65,000) 65,000 0 22000000.38313 Parking 640 220 (30,000) (30,000) 22000000.38220 Building Inspection 100 221 0 0 Engineering/Unrestr 100 301 (88,245) (88,245) 22000000.38301 Street Maintenance 100 311 0 0 Corporate Yard 208 330 (114,038) 20,000 (94,038) 22000000.38330 Garage 203 575 (54,030) (56,000) 110,000 (30) 22000000.38575 Airport 777 600 0 0 Parks & Recreation 300 601 0 0 Sewer 844 612 (201,148) 200,000 (1,148) 22000000.38612 Utility Billing 205 697 (14,135) (100,000) 114,135 0 22000000.38697 Water 820 820 (77,687) 75,000 (2,687) 22000000.38820 Dispatch Equip Replacement 206 678 (5,630) (5,630) 22000000.38678 Electric Equip Replacement 800 800 (140,000) (140,000) 22000000.38800 Reserve For Encumbrances 100 (116,322) (116,322) Undesignated - Interest 100 (164,790) (21,403) 107,223 78,970 0 Summary of Changes (1,844,679) (21,403) (376,684) 950,546 (1,292,219) This worksheet shows reserve funds held for equipment. The Funding source shows where funds are transferred from. All “Transf ers In” include a reserve number which is shown in the column heading “Munis Acct. #”. The Expenditure Column represents planned spending for Fiscal Year 2016. *All funding sources with 100 fund are unrestricted 2 CAP I T A L P RO J E C T S Capital Projects – Summary of Special Project Reserves (Fund 251) 2014-15 2015-16 Reserve Funding * Adjusted Transfers Ending No. Source Balance (in) out Expenditures Projects Reserve MUNIS Acct. # Grant Match 001 100 (51,900) 19,000 NWP Rail Trail (32,900) 25100000.39001 Financial Software 002 100 (100,000) 100,000 Transfer out to Fund 220 Equip Reserve 0 25100000.39002 ADA Ramps 010 Gas Tax (137,977) 50,000 ADA Ramps (87,977) 25100000.39010 Bridge Replacements 011 - (254,438) 254,438 Orr Street Bridge Reconstruction 0 25100000.39011 Talmage Rd Bike/Ped 013 100 (22,932) (22,932) 25100000.39013 Open Space Acquisition 015 100 (66,735) (66,735) 25100000.39015 Smith Street Repairs 021 100 (21,951) 21,951 Smith Street Sidewalk (0) 25100000.39021 GASB Implementation 024 100 (4,925) (4,925) 25100000.39024 Benchmark Verification 026 100 (2,905) (2,905) 25100000.39026 Storm Drain Replacements 027 100 (50,617) 50,617 Fairgrounds Storm Drain - Partial only 0 25100000.39027 Upgrade Traffic Loops/Signals 028 Gas Tax (50,000) 25,000 Upgrade Traffic Loop - Orchard to Perkins (25,000) 25100000.39028 Orchard Ave. Extension 029 100 (115,000 (115,000) 25100000.39029 Cleveland Lane Drainage 031 100 (190,785) 160,000 Drainage used for MUSEUM Project (30,785) 25100000.39031 Orr Creek Improvements 032 misc (4,985) (4,985) 25100000.39032 Asset Management Software 038 UTIL's (82,171) 60,000 Asset Management Software (22,171) 25100000.39038 Facility Needs Study 039 100 (50,000) (50,000) 25100000.39039 Maintenance Yard Development 041 208 (13,018) (13,018) 25100000.39041 Form Based Code Project 042 100 (925) (925) 25100000.39042 Todd Grove Picnic Area 044 300 (50,000) (50,000) 25100000.39044 IT Dept Upgrades 046 100 (81,979) 81,979 I.T. Capital Expenses 0 25100000.39046 Sphere of Influence 047 100 (27,000) 27,000 0 25100000.39047 Perkins St Storm Drain 280 100 (12,141) 12,141 Perkins Street Storm Drain 0 25100000.39280 Reserve Unfederalized601 601 601 (313,250) 313,250 Washington Street Reconstruction 0 Reserve Unfederalized 603 603 603 (347,770) 347,770 Washington Street Reconstruction 0 Reserve For Encumbrances (30,334) (30,334) Undesignated (135,446) 123,000 33,049 20,603 Summary of Changes (2,219,181) 250,000 1,429,193 (539,988) * The funding source shows the fund number that funded the reserve amount. In some cases it was various funds such as "Gas Tax" or "Util". This worksheet shows reserve funds held for Special Projects. The Funding source shows where funds are transferred from. All “Transfers In” include a reserve number which is shown in the column heading “Munis Acct. #”. The Expenditure Column represents planned spending for Fiscal Year 2016. All funding sources with 100 fund are unrestricted. 3 CAP I T A L P RO J E C T S Capital Improvement Program Funding Summary with Funding Sources (Continued) Funding Requested 2015-16 Anticipated Request 2016-17 Anticipated Request 2017-18 Anticipated Request 2018-19 Anticipated Request 2019-20 Total Estimated 5-Year Funding Funding Source Airport Airport Reserve (Fund 777)212,375 212,375 FAA Grant - Federal Funding (Fund 777)202,500 202,500 FAA Grant - State Funding (Fund 777)10,125 10,125 Sub Total 425,000 425,000 Building Maintenance Equipment Reserve (Fund 220)100,000 100,000 Sub Total 100,000 100,000 Conference Center Unfunded 65,000 65,000 Sub Total 65,000 65,000 Electric Electric Reserve (Fund 801)4,745,000 1,225,000 325,000 115,000 65,000 6,475,000 Sub Total 4,745,000 1,225,000 325,000 115,000 65,000 6,475,000 Engineering - Public Works Special Project Reserve (Fund 251)338,438 338,438 Special Revenue (Fund 250)252,500 300,000 1,531,000 2,083,500 STP d(1) (Fund 509)36,500 - 36,500 Sub Total 627,438 300,000 1,531,000 2,458,438 Capital Improvement Program Sources of Funding for planning purposes only 4 CAP I T A L P RO J E C T S Capital Improvement Program Funding Summary with Funding Sources (Continued) (Continued) Funding Requested 2015-16 Anticipated Request 2016-17 Anticipated Request 2017-18 Anticipated Request 2018-19 Anticipated Request 2019-20 Total Estimated 5-Year Funding Funding Source Finance Equipment Reserve (Fund 220)117,524 117,524 Sub Total 117,524 117,524 Fire - Public Safety Equipment Reserve (Fund220)65,000 65,000 Sub Total 65,000 65,000 Garage Equipment Reserve (Fund 220)110,000 110,000 Sub Total 110,000 110,000 Golf Golf Fund (Tayman Park)(Fund 720)155,000 155,000 Sub Total 155,000 155,000 Information Technology Equipment Reserve (Fund 220)143,022 143,022 Project Reserve (Fund 251)81,978 81,978 Sub Total 225,000 225,000 Grace Hudson Museum Unfunded 25,000 25,000 Sub Total 25,000 25,000 Capital Improvement Program Sources of Funding for planning purposes only 5 CAP I T A L P RO J E C T S Capital Improvement Program Funding Summary with Funding Sources (Continued) (Continued) Funding Requested 2015-16 Anticipated Request 2016-17 Anticipated Request 2017-18 Anticipated Request 2018-19 Anticipated Request 2019-20 Total Estimated 5-Year Funding Funding Source Parks Prop 84 (Fund 310)2,300,000 240,000 2,540,000 Housing Grant 142,800 142,800 Habitat Conservation Fund Grant (HCF)140,000 140,000 Project Reserve (Fund 251)160,000 160,000 Anton Reserve (Fund 301)18,000 18,000 Unfunded 193,663 193,663 Sub Total 2,954,463 240,000 3,194,463 Police Equipment Reserve (Fund 220)120,000 Unfunded 120,000 120,000 120,000 120,000 480,000 Sub Total 120,000 120,000 120,000 120,000 120,000 600,000 Storm Drain Project Reserve (Fund 251)50,617 50,617 Unfunded 124,383 124,383 Sub Total 175,000 175,000 Streets Special Revenue (Fund 250)1,951,500 1,951,500 Project Reserve (Fund 251)716,019 716,019 STIP (Fund 507)227,000 1,235,000 1,462,000 STP d (1) (Fund 509)350,500 150,000 500,500 Congestion Relief (Fund 510)400,000 400,000 Unfunded 4,072,141 4,072,141 Sub Total 7,717,160 1,385,000 9,102,160 Capital Improvement Program Sources of Funding for planning purposes only 6 CAP I T A L P RO J E C T S Capital Improvement Program Funding Summary with Funding Sources Funding Requested 2015-16 Anticipated Request 2016-17 Anticipated Request 2017-18 Anticipated Request 2018-19 Anticipated Request 2019-20 Total Estimated 5-Year Funding Funding Source Wastewater Equipment Reserve (Fund 220)200,000 200,000 Prop 84 (Fund 607)2,090,191 17,152,000 19,242,191 Sewer Operating (Fund 840)250,000 250,000 Sewer Capital (Fund 844)1,084,770 1,084,770 Sub Total 3,624,961 17,152,000 20,776,961 Water Fund 220 Equipment Reserve 75,000 75,000 Fund 607 Prop 84 Grant 125,000 125,000 Fund 822 Water CIP Fund 4,167,500 4,167,500 Millview Water District (Fund 607)31,250 31,250 Willow Water District (Fund 607)31,250 31,250 Sub Total 4,430,000 4,430,000 Total 25,681,546$ 20,822,000$ 1,976,000$ 235,000$ 185,000$ 47,967,405$ Capital Improvement Program Sources of Funding for planning purposes only 7 2015-16 Unfunded Capital Projects Project Amount Amount Funded Amount Unfunded Conference Center HVAC System Renovation $ 30,000 $ - $ 30,000 Bathroom Efficiency Update $ 35,000 $ - $ 35,000 Subtotal $ 65,000 $ - $ 65,000 Grace Hudson Museum Roof Repair $ 25,000 $ - 25,000 Subtotal $ 25,000 $ - $ 25,000 Parks Replace Toro Grounds master 4000D $ 25,000 $ - $ 25,000 Replace Dodge D200 Utility Truck $ 40,000 $ - $ 40,000 Anton Stadium Irrigation System Renovation $ 128,663 $ - $ 128,663 Subtotal $ 193,663 $ - $ 193,663 Storm Drain Replace Storm Drain at 12th District Fairgrounds $ 175,000 $ - $ 175,000 Subtotal $ 175,000 $ - $ 175,000 Streets Talmage Rd. & US 101 Interchange Improvements $ 1,700,000 $ - $ 1,700,000 Redwood Business Park Transportation Improvements $ 1,200,000 $ 1,200,000 Replace Street Sweeper $ 240,000 $ 33,049 $ 206,951 Subtotal $ 3,140,000 $ 3,106,951 Total $ 5,598,663 $ 33,049 $ 3,565,614 Capital Improvement Program Sources of Funding (Continued) Capital Improvement Program Sources of Funding (Continued) 8 CAPITAL BUDGET FISCAL YEAR 2015-2016 AIRPORT 9 CAP I T A L P RO J E C T S - A IR P O R T Capital Projects - Airport Fiscal Year 2016 Capital Items: $425,000 Funding Source Available: Fund Transfer from Airport Reserves Fund 777 to Fund 778 Fund Transfer from Airport Reserves Fund 777 to Fund 779 FAA Grant – Federal Funding FAA Grant – State Funding Total Fund Sources $ 12,375 $200,000 $202,500 $ 10,125 $425,000 Summary of Airport Projects: •Runway 15-33 Pavement Rehabilitation & Taxiway Realignment (Design) $190,000 •PNC Calculation & Pavement Report $ 35,000 •Fuel Tank $200,000 10 CAP I T A L PR O J E C T S – A IR P O R T Runway 15-33 Pavement Rehabilitation & Taxiway Realignment (Design) Estimated Project Costs For FY 2016 $190,000 Status Project Description: This is a FAA design grant and is part of a larger four year future project. This project is needed to perform much needed pavement rehabilitation and taxiway realignment. These changes have been identified on the newest Airport Layout Plan. The total project is estimated at $2.5 million which will be paid for with additional FAA grant funds. The estimated cost to the City will be approximately $33,000 annually over the next four years as the project is built and will depend on future funding from the FAA. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL FAA Grant – Federal FAA Grant – State Airport Reserve (Fund 777) 171,000 8,550 10,450 $190,000 540,000 27,000 33,000 $600,000 540,000 27,000 33,000 $600,000 540,000 27,000 33,000 $600,000 643,500 32,175 39,325 $715,000 $2,434,500 121,725 148,775 $2,705,000 11 CAP I T A L PR O J E C T S – A IR P O R T PNC Calculation & Pavement Report Project Description: Pavement Calculation Number (PCN) Calculation and Pavement report is a FAA funded grant project that would allow staff to better evaluate the current conditions of the airport runways and taxiways. Estimated Project Costs For FY 2016 $35,000 Status Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL FAA Grant – Federal FAA Grant – State Airport Reserve (Fund 777) 31,500 1,575 1,925 $35,000 31,500 1,575 1,925 $35,000 12 CAP I T A L PR O J E C T S – A IR P O R T Fuel Tank Estimated Project Costs For FY 2016 $200,000 Status Project Description: Project Description: Over the past few years the airport had record numbers of fuel sales due to fires in the area. Although the amount of fuel sold was abnormally high, the airport was unable at times to keep up with the demands and needs of our customers for fuel. Increasing fuel capacities will provide better service and increased revenue for the airport in. With the installation of a 12,000 gallon 100LL (AVGAS) self-serve tank and the ability to store 25,000 gallons of jet A fuel, the airport will be able to keep up with the high demands of fuel sales during the fire season. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Airport Reserve (Fund 777) $200,000 $200,000 13 This page intentionally left blank 14 CAPITAL BUDGET FISCAL YEAR 2015-2016 BUILDING MAINTENANCE 15 CAP I T A L P RO J E C T S – B UI L D I N G M AI N T E N A N C E Capital Projects – Building Maintenance Fiscal Year 2016 Capital Items: $100,000 Funding Source Available: Equipment Reserve Funds- 22000000.38195 Building Maintenance Reserve Total Funding Sources $100,000 $100,000 Summary of Building Maintenance Projects: Civic Center Annex Facia Renovation $ 30,000 Civic Center Front Lobby Redesign $ 45,000 Civic Center Entryway Renovation $ 25,000 16 CAP I T A L P RO J E C T S – B UI L D I N G M AI N T E N A N C E Civic Center Annex Facia Renovation Project Description: Project Description: The facia on the Annex is in crucial need of repair in order to prevent failure. Estimated Project Costs For FY 2016 $30,000 Status Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Equipment Reserve ( Fund 220) $30,000 $30,000 17 CAP I T A L PR O J E C T S – B UI L D I N G M AI N T E N A N C E Civic Center Front Lobby Redesign Project Description: Project Description: Front lobby redesign to comply to current standards. Also needed is a counter upgrade to better facilitate customer service. Estimated Project Costs For FY 2016 $45,000 Status Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Equipment Reserve ( Fund 220) $45,000 $45,000 18 CAP I T A L PR O J E C T S – B UI L D I N G M AI N T E N A N C E Civic Center Entryway Renovation Project Description: The tile work at the entrance to the Civic Center is damaged and missing tiles in many places. These flaws create uneven walkways and an unattractive appearance. Estimated Project Costs For FY 2016 $25,000 Status Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Equipment Reserve (Fund 220) $25,000 $25,000 19 This page intentionally left blank 20 CAPITAL BUDGET FISCAL YEAR 2015-2016 CONFERENCE CENTER 21 Capital – Conference Center Fiscal Year 2016 Capital Items: $65,000 Unfunded Funding Source Available: No funding identified Total Funding Sources $ 0 $ 0 Summary of General Capital Projects: Conference Center HVAC System Renovation $30,000 Unfunded Conference Center Bathroom Efficiency Update $35,000 Unfunded CAP I T A L PR O J E C T S – C ON F E R E N C E C EN T E R 22 CAP I T A L PR O J E C T S – C ON F E R E N C E C EN T E R Conference Center HVAC System Renovation Estimated Project Costs For FY 2016 $30,000 Status Unfunded Project Description: The HVAC unit that supports the Chardonnay & Riesling rooms has permanently failed per the evaluation of a 3rd party contractor, making the rooms un-rentable (due to no heat or air conditioning) in inclement weather. The entire 20+ year system needs full replacement. As funds allow, the remaining HVAC units will need to be upgraded. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Unfunded $30,000 $30,000 23 CAP I T A L PR O J E C T S – C ON F E R E N C E C EN T E R Conference Center Bathroom Efficiency Update Project Description: Estimated Project Costs For FY 2016 $35,000 Status Unfunded Project Description: After opening in July of 1994, the public restrooms at the UVCC have never been upgraded. With over twenty years of heavy use, the deterioration of the amenities and lack of efficiency in fixtures bring them past their useful life. There will also be significant water savings from replacing the twenty year old urinals (5), toilets (11), and sinks (8). Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Unfunded $35,000 $35,000 24 CAPITAL BUDGET FISCAL YEAR 2015-2016 ELECTRIC 25 CAP I T A L P RO J E C T S - E LE C T R I C Capital Projects - Electric Fiscal Year 2016 Capital Items: $4,745,000 Funding Source Available: Electric Capital Improvement Project (CIP)Fund 801 (transfer from 800 Operations to 801 CIP Fund) Total Fund Sources $4,745,000 $4,745,000 Summary of Electric Capital Projects: PCB Transformer Replacement $ 20,000 Pole – Replacements $ 15,000 Automated Meter Reading – AMI $1,990,000 AMI – Loading & Fault Locating $ 40,000 Communication Upgrades $ 80,000 Transformer Upgrades $ 25,000 State St Widening – Pole/Equipment Upgrades $ 40,000 #6 Reconductor and System Tap Protection $ - (Continued) 26 CAP I T A L P RO J E C T S - E LE C T R I C Capital Projects- Electric (Continued) Digger Derrick $ 380,000 E-Truck $ 40,000 Foreman Truck $ 75,000 On-Call Sub Truck $ 40,000 Underground System Switching Upgrades/Oak Manor $ 180,000 Underground System Switching Upgrades/Leslie-Gobbi Vault $ 60,000 600 Amp Connector Replacement/Orchard Ave $ 10,000 Low Gap 200 & 600 Amp Upgrades $ 150,000 Perkins Street Underground Project – Phase 2 $ 180,000 Perkins Street Underground Project – Street Lighting $ 145,000 Substation Transformer #1 and #3 Repair $ 400,000 Hydro Electric Plant Seal Repair $ 175,000 Electric Service Center Improvements $ 700,000 27 CAP I T A L PR O J E C T S – E LE C T R I C PCB Transformer Replacement Estimated Project Costs For FY 2016 $20,000 Status Project Description: A three year replacement of 14 overhead and pad mounted transformers contaminated with low levels of Polychlorinated Biphenyls (PCBs). Replacement will limit environmental concerns and remove older units from service. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Electric Capital (Fund 801) 20,000 30,000 30,000 $80,000 28 CAP I T A L PR O J E C T S – E LE C T R I C Pole - Replacements Estimated Project Costs For FY 2016 $15,000 Status Project Description: Project Description: Remaining three year of an eight year wood pole replacement program. In 2010, all wood poles were tested and approximately 220 poles were determined to require future replacement. On a scheduled basis, wood poles are replaced based on their tested classification of condition. Pole replacement insures system reliability and safety. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Electric Capital (Fund 801) 15,000 50,000 50,000 50,000 $165,000 29 CAP I T A L PR O J E C T S – E LE C T R I C Automated Meter Reading – AMI Estimated Project Costs For FY 2016 $1,990,000 Status Project Description: FY 2016: Meter replacement program replacing approximately 8,100 meters with two-way communication and associated infrastructure to remotely read usage, voltage and outage information. Provides the electric customer with near real time usage information on a 24/7 basis. Significant improvement to system reliability and outage restoration resulting in fewer & shorter outages. FY 2017 & 2018: Anticipated system expansions and reinforcements. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Electric Capital(Fund 801) 1,990,000 200,000 50,000 $2,240,000 30 CAP I T A L PR O J E C T S – E LE C T R I C AMI – Loading & Fault Locating Estimated Project Costs For FY 2016 $40,000 Status Project Description: A three year program to install communication enabled fault monitoring equipment that detects real time line loading, line voltage levels and system faults. Will improve system performance and reliability of power delivered to Ukiah customers. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Electric Capital (Fund 801) 40,000 50,000 30,000 $120,000 31 CAP I T A L PR O J E C T S – E LE C T R I C Communication Evaluation Estimated Project Costs For FY 2016 $80,000 Status Project Description: Communication pilot program to develop machine to machine and machine to operator communication system connecting the Electric Service Center to various field equipment. Project includes a cost-performance evaluation and possible deployment of fiber for electric system operation. Possible future system expansion pending on a cost benefit analysis. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Electric Capital(Fund 801) 80,000 $80,000 32 CAP I T A L PR O J E C T S – E LE C T R I C Transformer Upgrades Estimated Project Costs For FY 2016 $25,000 Status Project Description: Due to equipment age, condition and vintage, transformers require replacement to insure operational reliability on a yearly basis. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Electric Capital(Fund 801) 25,000 25,000 25,000 25,000 25,000 $125,000 33 CAP I T A L PR O J E C T S – E LE C T R I C State Street Widening – Pole Relocation Estimated Project Costs For FY 2016 $40,000 Status Project Description: This capital expenditure cover the cost to relocate Electric Department equipment, located in street right of way, due to City funded street widening projects. Typically this may include street realignment, sidewalk widening, lane additions or street improvement not part of a private development. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Electric Capital (fund 801) 40,000 40,000 40,000 40,000 40,000 $200,000 34 CAP I T A L PR O J E C T S – E LE C T R I C #6 Reconductor and System Tap Protection Estimated Project Costs For FY 2016 $0 Status Project Description: FY 2017: Conductor upgrades on east Brush St. and install line protection equipment at various locations throughout the City to improve capacity and outage coordination resulting in shorter and smaller power outages. FY 2018: Replace No.6 conductor at various locations within the City and install line protection equipment at various locations to improve capacity and outage coordination resulting in shorter and smaller power outages. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Electric Capital (Fund 801) - 130,000 100,000 $230,000 35 CAP I T A L PR O J E C T S – E LE C T R I C Digger Derrick Estimated Project Costs For FY 2016 $380,000 Status Project Description: Purchase of a digger derrick line truck to retire an existing similar truck. This truck is needed for additional reach capacity to set taller poles and will satisfy the Air Resources Board (ARB) diesel motor compliance requirements. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Electric Capital (Fund 801) 380,000 $380,000 *See Appendix for detailed justification. 36 CAP I T A L PR O J E C T S – E LE C T R I C E-Vehicle Estimated Project Costs For FY 2016 $40,000 Status Project Description: Replaces a pickup fleet vehicle with a utility type hybrid or electric vehicle that will be shared by engineering and administration staff. This vehicle purchase will improve availability of staff to respond to customer field visits reducing the need to dispatch a larger truck or line crew resulting in cost savings. Department goal is to manage vehicle inventory while reducing carbon emissions and improve customer service. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Electric Capital (Fund 801) 40,000 $40,000 *See Appendix for detailed justification. 37 CAP I T A L PR O J E C T S – E LE C T R I C Foreman Truck Estimated Project Costs For FY 2016 $75,000 Status Project Description: Purchase Foreman’s crew cab or cab and a half truck used for transporting poles and heavy equipment for overhead and underground line construction. Truck will replace one existing utility fleet truck with no increase to the fleet count. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Electric Capital (Fund 801) 75,000 $75,000 *See Appendix for detailed justification. 38 CAP I T A L PR O J E C T S – E LE C T R I C On-Call Sub Truck Estimated Project Costs For FY 2016 $40,000 Status Project Description: Replacement of one on-call utility cab and a half truck. The existing truck has been unreliable and considering age and mileage it is recommended to retire current unit. There is no net increase to utility fleet count. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Electric Capital(Fund 801) 40,000 $40,000 *See Appendix for detailed justification. 39 CAP I T A L PR O J E C T S – E LE C T R I C Underground System Switching Upgrades – Oak Manor Estimated Project Costs For FY 2016 $180,000 Status Project Description: Replace selected transformers and install switching equipment in the Oak Manor area. Over the last few years, Oak Manor customers have experienced frequent and long term outages. This will be the first step in being able to isolate problems to a small number of customers and restore power to the vast majority while performing repairs. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Electric Capital (Fund 801) 180,000 $180,000 40 CAP I T A L PR O J E C T S – E LE C T R I C Underground System Switching Upgrades – Leslie-Gobbi Vault Estimated Project Costs For FY 2016 $60,000 Status Project Description: Leslie-Gobbi Vault switching upgrade to provide the ability to restore power between an overhead and underground systems in an efficient and timely manor. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Electric Capital (Fund 801) 60,000 $60,000 41 CAP I T A L PR O J E C T S – E LE C T R I C 600 Amp Connector Replacement – Orchard Avenue Estimated Project Costs For FY 2016 $10,000 Status Project Description: Inspect and replace main underground feeder connectors located within underground vaults along Orchard Avenue. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Electric Capital (Fund 801) 10,000 $10,000 42 CAP I T A L PR O J E C T S – E LE C T R I C Low Gap 200 & 600 Amp Upgrades Estimated Project Costs For FY 2016 $150,000 Status Project Description: Phase 2 completes the system upgrade in the west Low Gap area. This phase includes the wire, switches and junction pedestals necessary to complete the improvements that will provide better reliability, fewer number of power interruptions, and shorter outages. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Electric Capital(Fund 801) 150,000 $150,000 43 CAP I T A L PR O J E C T S – E LE C T R I C Perkins Street Underground Project – Phase 2 Estimated Project Costs For FY 2016 $180,000 Status Project Description: Phase 2 will complete the electric overhead to underground conversion work along Perkins Street between State Street and Hwy 101. This phase includes the wire, switches, junction boxes and customer service panel hookups needed to complete the conversion. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Electric Capital (Fund 801) 180,000 $180,000 44 CAP I T A L PR O J E C T S – E LE C T R I C Perkins Street Underground Project – Street Lighting Estimated Project Costs For FY 2016 $145,000 Status Project Description: This work will complete the street light portion of the overhead to underground conversion along Perkins Street between State Street and Hwy 101. This phase includes the wire, junction boxes, fusing, equipment and labor needed to complete the street lighting project. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Electric Capital(Fund 801) 145,000 $145,000 45 CAP I T A L PR O J E C T S – E LE C T R I C Substation Transformer #1 and #3 Repair Estimated Project Costs For FY 2016 $400,000 Project Description: Project will replace the 1) Low voltage bushings, 2) Repair radiator valves and 3) Replace gaskets on 30 year old power transformers No.1 and 3 located at Orchard Substation. Bushings have failed testing (Unit No.1) and gaskets are leaking. Work would replace all low voltage bushings, gaskets and rebuilding valves. Recommended to insure continued operation of the transformers. Status Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Electric CApital (Fund 801) 400,000 $400,000 46 CAP I T A L PR O J E C T S – E LE C T R I C Hydro Electric Plant Seal Repair Estimated Project Costs For FY 2016 $175,000 Status Project Description: Replace tainter valve seal and brace gate as necessary. Project will reduce the amount of water being bypassed and increases water going through the turbines. The net effect would increase generation by 4-7 percent. Additionally, gate maintenance is required to be in compliance with the JFERC permit. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Electric Capital (Fund 801) 175,000 $175,000 47 Electric Service Center Improvements Project Description: FY 2016 Phase 1: Electric Utility property located at 1350 Hastings work includes: site grading, fencing, roof repair and roll-up door repair. Interior warehouse shelving, lighting and office remodel, crew restroom and shower facilities, ready and training room design and improvements, site security, system monitoring equipment and employee lunch area. FY 2017 Phase 2: Interior upgrades to serve as the City’s Service Center: including offices, conference/customer meeting facilities, reception area, energy demonstration area, site paving, wire handling storage equipment and solar shade structures. Estimated Project Costs For FY 2016 $700,000 Status CAP I T A L P RO J E C T S - E LE C T R I C Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Electric Capital (Fund 801) 700,000 700,000 $1,400,000 48 CAPITAL BUDGET FISCAL YEAR 2015-2016 ENGINEERING 49 CAP I T A L P RO J E C T S - E NG I N E E R I N G Capital Projects - Engineering Fiscal Year 2016 Capital Items: $672,438 Funding Sources Available: Special Projects Reserves (Fund 251)- 25100000.39001 Grant Match Reserve 25100000.39010 ADA Ramp Reserve 25100000.39011 Bridge Replacement Reserve 25100000.39038 Asset Management Software Reserve Special Revenue (Fund 250): 25000000.43190 State Funding – Special Projects Fund STP d(1) (Fund 509) Total Funding Sources $ 19,000 $ 50,000 $254,438 $ 60,000 $252,500 $ 36,500 $672,438 Summary of Capital Engineering Projects: NWP Rail Trail (Phase 2 Gobbi St. to Commerce Dr.) $ 19,000 ADA – Ramps throughout the City $ 50,000 Orr Street Bridge reconstruction $254,438 Asset Management Software $ 60,000 Downtown Streetscape Improvement, Phase 1 (Design) $289,000 50 CAP I T A L P RO J E C T S - E NG I N E E R I N G NWP Rail Trail (Phase 2 – Gobbi St. to Commerce Dr.) Project Description: Planning , design and construction of Phase 2 of the North West Pacific (NWP) Rail Trail project between Gobbi St. and Commerce Dr. FY 2016: Grant Match – City ($19,000) FY 2017: Environmental & permits ($75,000); Plans & specifications ($200,000);and Right of way ($25,000) FY 2018: Construction management & inspections ($150,000) and Construction ($1,395,000) Estimated Project Costs For FY 2016 $19,000 Status Grant Application Submitted on June 1, 2015 Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Special Project Reserve (Fund 251) Cal Trans Grant $19,000 $300,000 $1,531,000 $19,000 $1,831,000 $1,850,000 51 CAP I T A L P RO J E C T S - E NG I N E E R I N G ADA – Ramps Throughout the City Project Description: Construct and replace non-compliant or non-existing ADA ramps at various locations throughout the city Estimated Project Costs For FY 2016 $50,000 Status Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Special Project Reserve (Fund 251) $50,000 $50,000 52 CAP I T A L P RO J E C T S - E NG I N E E R I N G Orr Street Bridge Reconstruction Project Description: Reconstruction of the Orr Street Bridge over Orr Creek. FY 2016: Environmental, Design & Permits FY 2017: Construction Estimated Project Costs For FY 2016 $254,438 Status On Hold Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Special Project Reserve (Fund 251) $254,438 $254,438 53 CAP I T A L P RO J E C T S - E NG I N E E R I N G Asset Management Software Project Description: Renewal of ArcGIS License which is utilized by Electric, Water and Sewer. Estimated Project Costs For FY 2016 $60,000 Status Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Special Project Reserve (Fund 251) $60,000 $60,000 54 Downtown Streetscape Improvement, Phase 1 (Design) Project Description: FY 2016:Design funds for the Downtown Streetscape Improvement Project, Phase 1. Phase 1 is State St (Henry to Mill) Standley (School to Main), Henry (School to State) and Perkins (School to Main). Construction of planned improvements are budgeted in the Public Works Street CIP. Estimated Project Costs For FY 2016 $289,000 Status CAP I T A L P RO J E C T S – E NG I N E E R I N G Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Special Revenue Funds: State Revenue HSIP (Fund 250) State Revenue TE (Fund 250) STP d(1) (Fund 509) 103,500 149,000 36,500 $289,000 103,500 $149,000 $36,500 $289,000 55 This page intentionally left blank 56 CAPITAL BUDGET FISCAL YEAR 2015-2016 FINANCE 57 CAP I T A L P RO J E C T S - F IN A N C E Capital Projects - Finance Fiscal Year 2016 Capital Items: $117,524 Funding Source Available: Equipment Reserve Fund: 22000000.38130 Finance – Misc. 22000000.38697 Finance – Utility Billing (Includes transfer from Fund 205 Utility Billing for $100,000) Total Fund Sources $ 3,389 $ 114,135 $117,524 Summary of Finance Capital Projects: Financial Software $ 117,524 58 CAP I T A L P RO J E C T S – F IN A N C E Financial Software Project Description: Implementation of the Utility Billing Software to integrate to Munis Estimated Project Costs For FY 2016 $117,524 Status Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Equipment Reserve (Fund 220) Equipment Reserve (Fund 220) Total 3,389 114,135 $117,524 3,389 $114,135 $117,524 59 This page intentionally left blank 60 CAPITAL BUDGET FISCAL YEAR 2015-2016 FIRE 61 CAP I T A L P RO J E C T S – F IR E Capital Projects – Fire Fiscal Year 2016 Capital Items: $65,000 Funding Source Available: Equipment Reserve Fund 220 22000000.38313 Fire - Equipment Total Funding sources $65,000 $65,000 Summary of Fire Capital Projects: Replacement Funds for Fire Apparatus $207,223 (Funds are reserved in Fund 220. No request to expend these funds is requested for FY 2016.) Replace SCBA Air Cylinders $15,000 Replace One Defibrillator $30,000 Replace Fire Hose $20,000 62 CAP I T A L P RO J E C T S - F IR E Replacement Funds for Fire Apparatus Estimated Project Costs For FY 2016 $0 Status Reserve Project Description: Set aside replacement funds Fire Apparatus. Apparatus replacement plan needs to be updated. (Funds are reserved in fund 220 Fire Apparatus; $207,223 fiscal year 2016 contribution.) Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Equipment Reserve (Fund 220) $0 $0 63 CAP I T A L P RO J E C T S - F IR E Replace SCBA Air Cylinders Estimated Project Costs For FY 2016 $15,000 Status Project Description: Replace 12 SCBA air cylinders needed for firefighters. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Equipment Reserve (Fund 220) $15,000 $15,000 $30,000 64 CAP I T A L P RO J E C T S - F IR E Replace One Defibrillator Estimated Project Costs For FY 2016 $30,000 Status Project Description: Replace one defibrillator, this bring the total to twelve. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Equipment Reserve (Fund 220) $30,000 $30,000 65 CAP I T A L P RO J E C T S - F IR E Replace Old Fire Hose Estimated Project Costs For FY 2016 $20,000 Status Project Description: Replace old fire hose. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Equipment Reserve (Fund 220) $20,000 $20,000 66 CAPITAL BUDGET FISCAL YEAR 2015-2016 GARAGE 67 CAP I T A L P RO J E C T S - G AR A G E Capital Projects – Garage Fiscal Year 2016 Capital Items: $110,000 Funding Source Available: Equipment Reserve Fund 220 22000000.38575 Garage Reserve Total Fund Sources $110,000 $110,000 Summary of Garage Capital Projects: Replace Overhead Lube System $ 10,000 Replace Service Truck $100,000 68 CAP I T A L PR O J E C T S – G AR A G E Replace Overhead Lube System Project Description: Replace overhead lube system at the garage due to its age and failing condition Estimated Project Costs For FY 2016 $10,000 Status Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Equipment Reserve (Fund 220) $10,000 $10,000 69 CAP I T A L PR O J E C T S – G AR A G E Replace Service Truck Project Description: Replace existing service truck due to its age and condition. New service truck will have a service body, crane, and portable welder. Estimated Project Costs For FY 2016 $100,000 Status Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Equipment Reserve (Fund 220): $100,000 $100,000 *See Appendix for detailed justification. 70 CAPITAL BUDGET FISCAL YEAR 2015-2016 GOLF COURSE 71 CAP I T A L P RO J E C T S - G OL F C OU R S E Capital Projects- Golf Course Fiscal Year 2016 Capital Items: $155,000 Funding Sources Available: Tayman Park Golf Course Total Funding Sources $155,000 $155,000 Summary of Golf Course Capital Projects: Develop Water Source $75,000 Tee Reconstruction $10,000 Fairway & Collar Resurface $13,000 Replace Turf Heads, Valves etc. $18,000 Pro Shop & Todd Grove Room Improvements $29,000 Cart Path Repairs $10,000 All golf projects are funded and managed by Tayman Park Golf per their lease agreement of the Course. 72 Develop Water Source Project Description: Additional water for the course separate from the City’s potable water supply is desired. Possible development of an onsite irrigation well if the City’s water source investigation demonstrates a viability resource. Funded & Managed by Tayman Park per lease agreement Estimated Project Costs For FY 2016 $75,000 Status CAP I T A L P RO J E C T S - G OL F C OU R S E Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Tayman Park $75,000 $75,000 73 Project Description: Most of the current tee’s in use have flaws. There is an enough space to keep them fresh throughout the playing months, but not all of the area is useable space. Each year, some tees will be reconstructed including the removal of sod, flatten the entire teeing area and create more useable space. This creates less work for staff and the tees will look great throughout the season. Two tees are scheduled for reconstruction this year. Funded & Managed by Tayman Park per lease agreement Tee Reconstruction Estimated Project Costs For FY 2016 $10,000 Status CAP I T A L P RO J E C T S - G OL F C OU R S E Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Tayman Park $10,000 $10,000 $10,000 $10,000 $10,000 $50,000 74 Project Description: Year 3 will continue fairway and collar resurface with sand and compost added to improve soil makeup. The fairways, green bank and collars continue to improve the appearance and playability of our course. Funded & Managed by Tayman Park per lease agreement Fairway & Collar Resurface Estimated Project Costs For FY 2016 $13,000 Status CAP I T A L P RO J E C T S - G OL F C OU R S E Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Tayman Park $13,000 $13,000 75 Project Description: A total of 280 old worn out turf irrigation heads, valves, swing joints and nozzle assembly units to date. Replacing worn out parts continues to improve the irrigation system. Conditions on the course continue to improve and additional investment in this area will only be positive. Improved revenue and water savings are now real. Funded & Managed by Tayman Park per lease agreement Replace Existing Turf Heads, Valves, Swing Joints, Nozzles & Controllers Estimated Project Costs For FY 2016 $18,000 Status CAP I T A L P RO J E C T S - G OL F C OU R S E Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Tayman Park $18,000 $18,000 76 Project Description: The Pro Shop and Todd Grove Room improvement project will include HVAC and patio upgrades. Three existing Units in the Pro Shop are far past their useful life and will be replaced. New units will result in energy savings of up to 30%. Patio and ABC License upgrade will improve food and beverage service. Funded & Managed by Tayman Park per lease agreement Pro Shop & Todd Grove Room A/C Units. Patio & License Upgrade Estimated Project Costs For FY 2016 $29,000 Status CAP I T A L P RO J E C T S - G OL F C OU R S E Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Tayman Park $29,000 $29,000 77 Project Description: The disrepair of the cart paths are causing damage to the rental fleet and private carts. Every year areas of the cart paths are scheduled for repair. Funded & Managed by Tayman Park per lease agreement Cart Path Repair Estimated Project Costs For FY 2016 $10,000 Status CAP I T A L P RO J E C T S - G OL F C OU R S E Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Tayman Park $10,000 $10,000 78 CAPITAL BUDGET FISCAL YEAR 2015-2016 INFORMATION TECHNOLOGY 79 CAP I T A L P RO J E C T S – I NF O R M A T I O N T EC H N O L O G Y Capital Projects – Information Technology Fiscal Year 2016 Capital Items: $225,000 Funding Source Available: Special Projects Reserve (Fund 251) 25100000.39046 I.T. Upgrades Reserve Equipment Reserve (Fund 220) 22000000.38196 Computer Support Reserve Total Fund Sources $ 81,978 $ 143,022 $225,000 Summary of Information Technology Capital Projects: Council Chambers Electronic Renovation $ 75,000 Access Point Wi-Fi (Civic Center and Annex) $ 20,000 Access Point Wi-Fi (for different sites after W-Wan is installed) $ 30,000 Cardlock System $ 15,000 Routers to Purchase for W-WAN Implementation $ 25,000 Switch/Router (end of life replacement) $ 40,000 Checkpoint Appliance for HA Cluster for Redundant Switch- Over to Additional Gateway $ 20,000 80 CAP I T A L PR O J E C T S – I NF O R M A T I O N T EC H N O L O G Y Council Chambers Electronic Renovation Estimated Project Costs For FY 2016 $75,000 Status Project Description: This will involve replacement of the current audio system, as well as the cameras that are currently in place. The new cameras will offer much better operability and resolution. A podium presenter will also be available for constituents and other parties to present their material to Council. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Special Project Reserve (Fund 251) $75,000 $75,000 81 CAP I T A L PR O J E C T S – I NF O R M A T I O N T EC H N O L O G Y Access Point Wi-Fi (Civic Center and Annex) Estimated Project Costs For FY 2016 $20,000 Status Project Description: Access points will be placed in the Civic Center and Annex, allowing access to the internet for employees and public. The current WiFi system is antiquated and at maximum allowance for additional access points. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Equipment Reserve (Fund 220) $20,000 $20,000 82 CAP I T A L PR O J E C T S – I NF O R M A T I O N T EC H N O L O G Y Access Point Wi-Fi (for different sites after W-Wan is installed) Estimated Project Costs For FY 2016 $30,000 Status Project Description: Project Description: Meraki Access points will be placed at our external sites, giving employees needed WiFi Access. This will provide WiFi traffic through our Internet Gateway, without affecting other user traffic. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Equipment Reserve (Fund 220) $30,000 $30,000 83 CAP I T A L PR O J E C T S – I NF O R M A T I O N T EC H N O L O G Y Cardlock System Estimated Project Costs For FY 2016 $15,000 Status Access Control •Employee presents their card. •Software reviews cards ID. •If approved for access •Door unlocks Project Description: A card lock system, will ensure secure access to City of facilities. Funding Souce Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Equipment Reserve (Fund 220) $15,000 $15,000 84 CAP I T A L PR O J E C T S – I NF O R M A T I O N T EC H N O L O G Y Routers to Purchase for W-WAN Implementation Estimated Project Costs For FY 2016 $25,000 Status Project Description: As part of the implementation for our Wide Area Network sites, routers must be purchased for point to point communication. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Equipment Reserve (Fund 220) $25,000 $25,000 85 CAP I T A L PR O J E C T S – I NF O R M A T I O N T EC H N O L O G Y Switch/Router (end of life replacement) Estimated Project Costs For FY 2016 $40,000 Status Project Description: As part of our ongoing maintenance and support, switches and routers reach“end of life” and need to be replaced to insure warranty and support coverage. An average of 5-6 years is the approximate lifespan of network switches and routers. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Equipment Reserve (Fund 220) $40,000 $40,000 86 CAP I T A L PR O J E C T S – I NF O R M A T I O N T EC H N O L O G Y Checkpoint Appliance for HA Cluster Redundant Switch-Over Estimated Project Costs For FY 2016 $20,000 Status Project Description: Project Description: The Checkpoint appliance will allow for a fail-over scenario to a second gateway when outages occur. This a secondary path is important for Public Safety applications provided over the Internet. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Equipment Reserve (Fund 220) Special Project Reserve (Fund 251) $13,022 $ 6,978 $20,000 $13,022 $ 6,978 $20,000 87 This page intentionally left blank 88 CAPITAL BUDGET FISCAL YEAR 2015-2016 MUSEUM 89 CAP I T A L P RO J E C T S – G RA C E H UD S O N M US E U M Capital Projects – Grace Hudson Museum Fiscal Year 2016 Capital Items: Unfunded Funding Source Available: Unfunded Total Funding Sources $ 0 $ 0 Summary of Museum Capital Projects: Grace Hudson Museum Roof Repair $25,000 Unfunded 90 CAP I T A L P RO J E C T S – G RA C E H UD S O N M US E U M Estimated Project Costs For FY 2016 $25,000 Status Unfunded Grace Hudson Museum Roof Repair Project Description: The roof beams of the Grace Hudson Museum needs repair from years of water damage caused by their exposure to normal winter weather. While undergoing repair, they will also be modified so that this problem will not reoccur. In addition, there are currently two small leaks in the Museum's metal corten roof. Until the roof is opened up in the summer to expose the underlying paper and plywood, the extent of the needed repair is not known. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Unfunded $25,000 $25,000 91 This page intentionally left blank 92 CAPITAL BUDGET FISCAL YEAR 2015-2016 PARKS 93 CAP I T A L P RO J E C T S - P AR K S Capital Projects - Parks Fiscal Year 2016 Capital Items: $2,954,463 Funding Source Available: Prop 84 NEF Grant (Fund 310) Housing Grant: Oak Manor Park Renovation Habitat Conservation Fund Grant Special Project Reserves (Fund 251) 25100000.39031-Cleveland Lane Drainage Anton Reserve (Fund 301) Total Funding Sources $2,300,000 $ 142,800 $140,000 $160,000 $ 18,000 $2,760,800 Summary of Parks Capital Projects: Replace Toro Groundsmaster 4000D $ 25,000 Unfunded Replace Dodge D200 Utility Truck, ¾ Ton with Lift Gate $ 40,000 Unfunded Anton Stadium Irrigation System Renovation $128,663 Unfunded Anton Stadium Renovation $18,000 Oak Manor Park Renovation $142,800 Grace Hudson Cultural Center: Nature Education Grant $2,600,000 94 CAP I T A L P RO J E C T S - P AR K S Replace Toro Groundsmaster 4000D Project Description: Project Description: The existing 2001 Toro mower has exceeded its life expectancy as needed repairs exceed its value. The mower is in need of multiple repairs including: the mower decks need replacing or extensive fabrication work from over use; the electrical system is worn out causing multiple call outs from the city garage to repair in the field; hydraulic deck rams need replacing or rebuilding; the cooling system has problems causing extended mow times in order to allow for cooling of engine; and does not comply with current C.A.R.B regulations resulting in limited amount of hours allowed of use per year. This mower has had numerous repairs in its life, increasing over the last few years. Now this mower spends numerous hours out of service. Proposed replacement: 2015 commercial zero turning radius, rear discharge mower with a minimum 72 inch wide mower deck, and complies with current C.A.R.B. standards. Estimated Project Costs For FY 2016 $25,000 Status Unfunded Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Unfunded $25,000 $25,000 *See Appendix for detailed justification. 95 CAP I T A L P RO J E C T S - P AR K S Replace Dodge D200 Utility Truck, ¾ Ton With Lift Gate Project Description: The current vehicle is a 1989 Dodge D200 that has out lasted its normal life expectancy; has 112,381 miles; current value estimated at $1500 or less. The existing vehicle spends various hours out of use, due to needed repairs. Furthermore, the passenger door needs replacing to open properly; the transmission slips; door and window seals leak letting rain water to enter the cabin; the utility bed doors do not latch properly causing tools and supplies to be exposed to elements, and contents spilling out in the roadway. The proposed replacement is a 2015 single rear wheeled 1 ton service truck. Estimated Project Costs For FY 2016 $40,000 Status Unfunded Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Unfunded $40,000 $40,000 *See Appendix for detailed justification. 96 CAP I T A L P RO J E C T S - P AR K S Anton Stadium Irrigation System Renovation Project Description: The aged irrigation system has failed and must be replaced. The replaced system will increase water efficiency at the facility in addition to cutting out significant repairs and maintenance costs . Estimated Project Costs For FY 2016 $128,663 Status Unfunded Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Unfunded $128,663 $128,663 97 CAP I T A L P RO J E C T S - P AR K S Anton Stadium Renovation Project Description: Continued renovation of Anton Stadium including donor wall, press box and field improvements. Estimated Project Costs For FY 2016 $18,000 Status Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Anton Stadium (Fund 301) $18,000 $18,000 98 Oak Manor Park Renovation Project Description: This grant funded through the Housing Related Parks Program will renovate Oak Manor Park, including the walkways and picnic areas. Estimated Project Costs For FY 2016 $142,800 Status CAP I T A L P RO J E C T S - P AR K S Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Housing Grant ( Fund 300) $142,800 $142,800 99 CAP I T A L P RO J E C T - P AR K S Estimated Project Costs For FY 2016 $2,600,000 Status Grace Hudson Cultural Center: Nature Education Grant Project Description: The project has two separate components : •NEF Prop 84 grant which is approximately 3 acres for the nature education gardens and parking. •HCF grant is approximately 1 acre of construction for storm water treatment wetlands & drainage. This project will construct a fully integrated campus that is an extension of the museum facility. Develop four acres of grounds; expand parking lot, install fencing, landscaping, and outdoor exhibits focusing on native plants and animals. Teach about Pomo Indian cultural landscape practices and demonstrate modern day sustainable landscape practices with the use of rain water cisterns, bio-swales, storm water treatment systems, and green building techniques. This is a joint project with Public Works to construct storm water treatment facilities. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Prop 84 (Fund 310) HCF* Grant (Fund 300) Special Project Reserve (Fund 251) 2,300,000 140,000 160,000 $2,600,000 240,000 $2,540,000 140,000 $160,000 $2,840,000 *HCF- Habitat Conservation Fund; 300 fund Series TBD 100 CAPITAL BUDGET FISCAL YEAR 2015-2016 POLICE 101 CAP I T A L P RO J E C T S - P OL I C E Capital Projects – Police Fiscal Year 2016 Capital Items: $120,000 Funding Source Available: Equipment Reserve (Fund 220) 22000000.38201 Police Reserve 22000000.30007 Equipment Reserve – Undesignated Total Funding sources $ 41,030 $ 78,970 $120,000 Summary of Police Capital Projects: 2 Patrol Vehicles $60,000 each $120,000 102 CAP I T A L P RO J E C T S - P OL I C E 2 Patrol Vehicles $60,000 Each Estimated Project Costs For FY 2016 $120,000 Status Project Description: Replace two fully equipped police vehicles annually which currently cost $60,000 each. This cost includes light bars and Fiberglass back seats. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Equipment Reserve (Fund 220) Equipment Reserve (Fund 220 interest) Unfunded $41,030 $78,970 $120,000 $120,000 $120,000 $120,000 $120,000 $120,000 $120,000 $120,000 $120,000 $41,030 $78,970 $480,000 $600,000 *See Appendix for detailed justification. 103 This page intentionally left blank 104 CAPITAL BUDGET FISCAL YEAR 2015-2016 STORM DRAIN 105 CAP I T A L P RO J E C T S – P UB L I C W OR K S S TO R M D RA I N Capital Projects – Storm Drain Fiscal Year 2016 Capital Items: Unfunded $ 50,617 $124,383 $175,000 Funding Source Available: Special Project Reserve (Fund 251) 25100000.39027 Total Funding Sources $ 50,617 $ 50,617 Summary of Storm Capital Projects: Storm Drain $175,000 Partially Funded 106 Fairgrounds Storm Drain Project Description: Replace failing storm drain line at the 12th District Fairgrounds. Estimated Project Costs For FY 2016 $175,000 Status CAP I T A L P RO J E C T S – P UB L I C W OR K S S TO R M D RA I N Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Special Project Reserve (Fund 251) Unfunded Total $50,617 $124,383 $175,000 $50,617 $124,383 $175,000 107 This page intentionally left blank 108 CAPITAL BUDGET FISCAL YEAR 2015-2016 STREETS 109 CAP I T A L P RO J E C T S – P UB L I C W OR K S S TR E E T S Capital Projects – Streets Fiscal Year 2016 Capital Items: $7,717,160* Funding Sources Available: Traffic Congestion Relief (Fund 510) Special Revenue (Fund 250) STP d(1) (Fund 509) 1998 STIP (Fund 507) (MCOG reimbursable) Pedestrian Safety – Sidewalks/Crosswalks Traffic Signal at N. State St. & Low Gap Rd./Bush St. Special Projects Reserves (Fund 251) 25100000.30007 Undesignated Reserve 25100000.39021 Smith St Repairs Reserve 25100000.39049 Un-Federalized Reserve 25100000.39050 Un-Federalized Reserve Total Funding Sources $ 400,000 $1,951,500 $ 350,500 $ 227,000 $ 100,000 $ 865,190 $ 33,049 $ 21,951 $ 313,249 $ 347,770 $3,645,019 *Total Capital Street project Requests are $7,716,160 With only $3,645,019 available for these projects. The funding source for Talmage Road project build out of the Business Park. Estimated at $2.9 million has to be determined and is critical for the Costco Project. Staff will need council direction to consider either an internal loan or funding through I-bank if redevelopment funds are not available. (Continued) 110 Capital – Streets Fiscal Year 2016 Capital Items: (continued) $7,717,160 Gobbi/Waugh Traffic Signal $ 112,000 Low Gap/Bush Roundabout $ 115,000 Overlay Streets $ 200,000 Downtown Streetscape Construction – HSIP & TE $2,302,000 Slurry Seal Various Streets $ 200,000 Talmage Rd. & US 101 Interchange Improvements $1,700,000 Unfunded Redwood Business Park Transportation Improvements $1,200,000 Unfunded Smith Street sidewalk/curb/gutter $ 21,951 Street Reconstruction $ 661,019 Replace Street Sweeper $ 240,000 Partially funded CAP I T A L P RO J E C T S – P UB L I C W OR K S S TR E E T S 111 Capital – Streets Fiscal Year 2016 Capital Items: (continued) Pedestrian Safety – Sidewalks/Crosswalks $ 100,000 Unfunded Traffic Signal Lane at N.State St. and Low Gap $ 865,190 Unfunded CAP I T A L P RO J E C T S – P UB L I C W OR K S S TR E E T S 112 Gobbi/Waugh Traffic Signal Project Description: Design and Construct traffic signal on East Gobbi Street at Waugh Lane FY 2016; Environmental & Permits ($2,000); Plans & Specifications ($90,000) Right of Way ($20,000) FY 2017: Construction ($532,000); City construction match ($72,000) Estimated Project Costs For FY 2016 $112,000 Status CAP I T A L P RO J E C T S – P UB L I C W OR K S S TR E E T S Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL STIP (Fund 507) MCOG STP d(1) (Fund 509) 112,000 532,000 72,000 $604,000 $644,000 $72,000 $716,000 113 Low Gap/Bush Roundabout Project Description: Design and construct a roundabout at the intersection of North Bush Street and Low Gap Road FY 2016: Environmental and Permits ($5,000); Plans & Specifications ($85,000); Right of Way ($25,000) FY 2017: Construction ($703,000); City Construction Match ($78,000) Estimated Project Costs For FY 2016 $115,000 Status On Hold CAP I T A L P RO J E C T S – P UB L I C W OR K S S TR E E T S Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL STIP (Fund 507) - MCOG STP d (1) (Fund 509) 115,000 $115,000 703,000 78,000 $781,000 $818,000 $78,000 $896,000 114 Overlay Streets Project Description: Overlay various streets as determined by the Pavement Management Program Estimated Project Costs For FY 2016 $200,000 Status CAP I T A L P RO J E C T S – P UB L I C W OR K S S TR E E T S Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Traffic Congestion Relief (Fund 510) $200,000 $200,000 115 Downtown Streetscape Construction – Highway Safety Improvement Program (HSIP), Transportation Enhancement (TE) Project Description: Construction of the Downtown Streetscape Improvement Project, Phase 1. Phase 1 is State St (Henry to Mill) Standley (School to Main), Henry (School to State) and Perkins (School to Main). Project included roadway, traffic signal, on-street parking and sidewalk related improvements. Design for the project is funded in the Public Works Engineering CIP. Estimated Project Costs For FY 2016 $2,302,000 Status CAP I T A L P RO J E C T S – P UB L I C W OR K S S TR E E T S Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL State Revenue HSIP (Fund 250) State Revenue TE (Fund 250) STP d(1) (Fund 509) Total 796,500 1,155,000 350,500 $2,302,000 796,500 1,155,000 350,500 $2,302,000 116 Slurry Seal Various Streets Project Description: Slurry Seal various streets as determined by the Pavement Management Program Estimated Project Costs For FY 2016 $200,000 Status CAP I T A L P RO J E C T S – P UB L I C W OR K S S TR E E T S Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Traffic Congestion Relief (Fund 510) $200,000 $200,000 117 Talmage Rd & US 101 Interchange Project Description: Construct interchange improvements at the intersection of Talmage Road and US HWY 101. (The City will need to seek funding for this project from I-Bank if the state will not allow use of redevelopment bonds.) Estimated Project Costs For FY 2016 $1,700,000 Status To Be Determined CAP I T A L P RO J E C T S – P UB L I C W OR K S S TR E E T S Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL I-Bank (Unfunded) $1,700,000 $1,700,000 118 Redwood Business Park Transportation Improvements Project Description: Construct improvements at the intersection of Talmage Road and Airport Blvd.; construct traffic signal at Airport Park Blvd & Commerce Dr.; construct minor widening near the south end of Airport Park Blvd.; and construct minor widening on Hastings Ave at S. State St. (The City will need to seek funding for this project from I-Bank if the state will not allow use of redevelopment bonds.) Estimated Project Costs For FY 2016 $1,200,000 Status To be Determined CAP I T A L P RO J E C T S – P UB L I C W OR K S S TR E E T S Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL I-Bank (Unfunded) $1,200,000 $1,200,000 119 Smith Street Sidewalk/Curb/Gutter Project Description: Replace Smith Street sidewalk, curb and gutter Estimated Project Costs For FY 2016 $21,951 Status CAP I T A L P RO J E C T S – P UB L I C W OR K S S TR E E T S Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Special Project Reserve (Fund 251) $21,951 $21,951 120 Street Reconstruction (Luce Ave., Observatory Ave. & Washington Ave.) Project Description: Reconstruct Washington Ave. from South State St. to S. Dora St., Luce Ave. from Helen St. to S. State St., Observatory Ave. from Helen St. to S. State St. Estimated Project Costs For FY 2016 $661,019 Status CAP I T A L P RO J E C T S – P UB L I C W OR K S S TR E E T S Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Special Projects Reserve (Fund 251) $661,019 $661,019 121 CAP I T A L P RO J E C T S – P UB L I C W OR K S S TR E E T S Replace street sweeper Project Description: Replace one existing street sweeper due to its age, condition and fueling issues. Estimated Project Costs For FY 2016 $240,000 Status Partially Funded Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Special Project Reserve (Fund 251) Unfunded Total $33,049 $206,951 $240,000 $33,049 $206,951 $240,000 *See Appendix for detailed justification. 122 CAP I T A L P RO J E C T S – P UB L I C W OR K S S TR E E T S Pedestrian Safety – Sidewalks/Crosswalks Project Description: This project will construct sidewalks adjacent to the City of Ukiah property. In addition this project will construct improvements to provide better awareness of crosswalks. Improvements at crosswalks may include advance yield signage and markings (show in photo) and rectangular rapid flashing beacons. (N. State St. crosswalk at Fairgrounds.) Estimated Project Costs For FY 2016 $ 100,000 Status Unfunded Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Unfunded 123 CAP I T A L P RO J E C T S – P UB L I C W OR K S S TR E E T S Traffic Signal at N. State St. and Low Gap Road/Brush Street Project Description: This project would construct an eight phase traffic signal which includes separate left turn phases for north-south and east-west traffic. The curb radius would be enlarged at all four corners including construction of new ADA curb ramps. New traffic signal poles with new signal heads will be constructed to fit the new intersection configuration. Brush street would be widened along the south frontage. Sidewalk, curb, and gutter will be constructed along Brush Street. Estimated Project Costs For FY 2016 $ 865,190 Status Unfunded Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Unfunded 124 CAPITAL BUDGET FISCAL YEAR 2015-2016 WASTEWATER 125 CAP I T A L P RO J E C T S – P UB L I C W OR K S W AS T E W A T E R Capital Projects- Wastewater Fiscal Year 2016 Capital Items: $3,624,961 Funding Sources Available: Sewer Operating (Fund 840) Equipment Reserve (Fund 220) 22000000.38612- Sewer Prop 84 Funding Round 2 (Fund 607) Prop 84 Drought Funding ( Fund 607) Sewer Capital (Fund 844) Total Funding Sources $ 250,000 $ 200,000 $ 400,000 $1,690,191 $1,084,770 $3,624,961 Summary of Wastewater Capital Projects: Replacement of AWWT Feed Pump Motors $ 90,000 Chlorine Mixer $ 40,000 Manhole Replacement $ 15,000 Air Compressor $ 15,000 Vactor Replacement $200,000 Replace Truck at WWTP $ 30,000 Portion of Service Truck W/S Operations (50% Water) $ 30,000 Replace Hoses on 2 Vactors (50% Water) $ 10,000 (Continued) 126 CAP I T A L P RO J E C T S – P UB L I C W OR K S W AS T E W A T E R Capital Projects - Wastewater Fiscal Year 2016 Capital Items (continued): Sewer Nozzles for 2 Vactors $ 20,000 Recycled Water System Phases 1 & 2 $2,090,191 Main Replacements – Luce and Observatory $ 400,000 Inflow/Infiltration $ 150,000 System Maintenance $ 64,770 Emergency/Contingency $ 45,000 UVSD Litigation $ 300,000 UVSD Detachment EIR $ 125,000 127 CAP I T A L PR O J E C T S – P UB L I C W OR K S W AS T E W A T E R Replacement of AWWT Feed Pump Motors Project Description: Replace feed pump motors at the Advanced Waste Water Treatment System. Estimated Project Costs For FY 2016 $90,000 Status Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Sewer Capital (Fund 840) $90,000 $90,000 128 CAP I T A L PR O J E C T S – P UB L I C W OR K S W AS T E W A T E R Chlorine Mixer Project Description: Purchase a chlorine mixer for installation prior to the injection point before the chlorine contact basin. Estimated Project Costs For FY 2016 $40,000 Status Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Sewer Capital (Fund 840) $40,000 $40,000 129 CAP I T A L P RO J E C T S – P UB L I C W OR K S W AS T E W A T E R Manhole Replacement Project Description: Replace various manholes throughout the sewer collection system due to age and condition. Estimated Project Costs For FY 2016 $15,000 Status Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Sewer Capital (Fund 840) $15,000 $15,000 130 CAP I T A L PR O J E C T S – P UB L I C W OR K S W AS T E W A T E R Air Compressor Project Description: Purchase a new portable air compressor for the Water/Sewer Operations Division (50% Water) ;Total Project $30,000. Estimated Project Costs For FY 2016 $15,000 Status Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Sewer Capital (Fund 840) $15,000 $15,000 131 CAP I T A L PR O J E C T S – P UB L I C W OR K S W AS T E W A T E R Vactor Replacement Project Description: Replace an existing Vactor truck with a new one due to CARB emission requirements and age (50% Water) ;Total $400,000. Estimated Project Costs For FY 2016 $200,000 Status Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Equipment Reserve (Fund 220) $200,000 $200,000 *See Appendix for detailed justification. 132 CAP I T A L PR O J E C T S – P UB L I C W OR K S W AS T E W A T E R Replace Truck at WWTP Project Description: Replace Dodge Truck at the Wastewater Treatment Plant due to age, mileage and condition. Estimated Project Costs For FY 2016 $30,000 Status Fun ding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Sewer Capital (Fund 840) $30,000 $30,000 *See Appendix for detailed justification. 133 CAP I T A L PR O J E C T S – P UB L I C W OR K S W AS T E W A T E R Portion of Service Truck W/S Operations (50% Water) Project Description: Purchase new service truck for the Water/Sewer Operations Division (50% Water); Total $60,000. Estimated Project Costs For FY 2016 $30,000 Status Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Sewer Capital (Fund 840) $30,000 $30,000 *See Appendix for detailed justification. 134 CAP I T A L PR O J E C T S – P UB L I C W OR K S W AS T E W A T E R Replace Hose on 2 Vactors (50% Water) Project Description: Replace jetter hose on 2 vactors due to normal wear. Total $10,000. Estimated Project Costs For FY 2016 $10,000 Status Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Sewer Capital (Fund 840) $10,000 $10,000 135 CAP I T A L PR O J E C T S – P UB L I C W OR K S W AS T E W A T E R Sewer Nozzles for 2 Vactors Project Description: Purchase 3 new nozzles for the jetter hoses on 2 Vactors. Estimated Project Costs For FY 2016 $20,000 Status Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Sewer Capital (Fund 840) $20,000 $20,000 136 CAP I T A L PR O J E C T S – P UB L I C W OR K S W AS T E W A T E R Recycled Water System Phases 1 & 2 Estimated Project Costs For FY 2016 $2,090,191 Status Project Description: Phases 1 and 2 of the Recycled Water System. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Prop 84 Funding(Fund 607) Unfunded Total $2,090,191 $2,090,191 $17,152,000 $17,152,000 $2,090,191 $17,152,000 $19,242,191 137 CAP I T A L PR O J E C T S – P UB L I C W OR K S WAS T E W A T E R Main replacements – Luce and Observatory Estimated Project Costs For FY 2016 $400,000 Status Project Description: Replace sewer mains on Luce and Observatory Avenues due to age and condition. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Sewer Capital (Fund 844) $400,000 $400,000 138 CAP I T A L PR O J E C T S – P UB L I C W OR K S W AS T E W A T E R Inflow/infiltration Estimated Project Costs For FY 2016 $150,000 Status Project Description: Sewer Lining project to reduce inflow and infiltration into the Sewer Collection System. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Sewer Capital (Fund 844) $150,000 $150,000 139 CAP I T A L PR O J E C T S – P UB L I C W OR K S W AS T E W A T E R System maintenance Estimated Project Costs For FY 2016 $64,770 Status Project Description: Various sewer main repair projects that are needed on an annual basis. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Sewer capital (Fund 844) $64,770 $64,770 140 CAP I T A L PR O J E C T S – P UB L I C W OR K S W AS T E W A T E R Emergency/Contingency Estimated Project Costs For FY 2016 $45,000 Status Project Description: Various emergency repairs that require immediate repair by contractors. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Sewer Capital (Fund 844) $45,000 $45,000 141 CAP I T A L PR O J E C T S – P UB L I C W OR K S W AS T E W A T E R UVSD Litigation Estimated Project Costs For FY 2016 $300,000 Status Project Description: Continued litigation with the Ukiah Valley Sanitation District in regards to the pending lawsuit filed against the City. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Sewer Capital (Fund 844) $300,000 $300,000 142 CAP I T A L PR O J E C T S – P UB L I C W OR K S W AS T E W A T E R UVSD Detachment EIR Estimated Project Costs For FY 2016 $125,000 Status Project Description: Costs related to detaching the Ukiah Valley Sanitation District from within the City Limits. Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Sewer Capital (Fund 844) $125,000 $125,000 143 This page intentionally left blank 144 CAPITAL BUDGET FISCAL YEAR 2015-2016 WATER 145 CAP I T A L PR O J E C T S – P UB L I C W OR K S W AT E R Capital Projects – Water Capital Items: $4,430,000 Funding Sources Available: Water Capital Improvement Project (Fund 822) Prop 84 Grant (Fund 607) Millview County Water District (Fund 607) Willow Water District (Fund 607) Equipment Reserve (Fund 220) 22000000.38820-Water Total Funding Sources $4,167,500 $ 125,000 $ 31,250 $ 31,250 $ 75,000 $4,430,000 (Continued) 146 CAP I T A L PR O J E C T S – P UB L I C W OR K S W AT E R Capital Projects – Water Capital Items: (continued) Summary of Water Capital Projects: Additional Pipeline Improvements $450,000 Develop New Well #4 $1,400,000 Replace 100,000 Gallon PZ2s Reservoir $300,000 Millview/Ukiah Intertie $125,000 Willow/Ukiah Intertie $125,000 Well #9 $1,500,000 Connect Chlorine at WTP $200,000 Air compressor $15,000 Service Truck – WTP $45,000 Water Meter Replacement $40,000 Portion of Service Truck (50% Wastewater Fund) Total $60,000 $30,000 Vactor replacement (50% Wastewater Fund) Total $400,000 $200,000 147 CAP I T A L PR O J E C T S – P UB L I C W OR K S W AT E R Additional Pipeline Improvements Project Description: Replace water mains due to repeated breaks, age or type of material on Luce, Observatory, and Washington Reconstruction. Estimated Project Costs For FY 2016 $450,000 Status Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Water Capital (Fund 822) $450,000 $700,000 $700,000 148 CAP I T A L PR O J E C T S – P UB L I C W OR K S W AT E R Develop New Well #4 Project Description: Abandon existing Water Well #4 and drill a new water well and install a monitoring well on the existing site; Total $1,900,000 ($500,000 scheduled for FY 2015). Estimated Project Costs For FY 2016 $1,400,000 Status Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Water Capital (Fund 822) $1,400,000 $1,400,000 149 CAP I T A L PR O J E C T S – P UB L I C W OR K S W AT E R Replace 100,000 Gallon PZ2s Reservoir Project Description: Replace the existing 100,000 gallon reservoir at Pressure Zone 2 with a new reservoir. Estimated Project Costs For FY 2016 $300,000 Status Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Water Capital (Fund 822) $300,000 $700,000 $1,000,000 150 CAP I T A L PR O J E C T S – P UB L I C W OR K S W AT E R Millview/Ukiah Intertie Project Description: Construct and upgrade existing intertie. This project will be partially funded with grant funds awarded through Prop 84. Estimated Project Costs For FY 2016 $125,000 Status Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Water Capital( Fund 822) Prop 84 Grant(Fund 607) Millview (Fund 607) Total $31,250 $62,500 $31,250 $125,000 $31,250 $62,500 $31,250 $125,000 151 CAP I T A L PR O J E C T S – P UB L I C W OR K S W AT E R Willow/Ukiah intertie Project Description: Construct and upgrade existing intertie. This project will be partially funded with grant funds awarded through Prop 84. Estimated Project Costs For FY 2016 $125,000 Status Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Water Capital( Fund 822) Prop 84 Grant(Fund 607) Willow(Fund 607) Total $31,250 $62,500 $31,250 $125,000 $31,250 $62,500 $31,250 $125,000 152 CAP I T A L PR O J E C T S – P UB L I C W OR K S W AT E R Well #9 Project Description: Drill new Water Well #9. A portion of this project will be funded through grant funds received through Prop 84. Estimated Project Costs For FY 2016 $1,500,000 Status Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Water Capital (Fund 822) $1,500,000 $1,500,000 153 CAP I T A L PR O J E C T S – P UB L I C W OR K S W AT E R Connect Chlorine at WTP Project Description: Design and construct sodium hypochlorite facilities to replace the chlorine gas system at the Water Treatment Plant. Estimated Project Costs For FY 2016 $200,000 Status Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Water Capital(Fund 822) $200,000 $200,000 154 CAP I T A L PR O J E C T S – P UB L I C W OR K S W AT E R Air Compressor Project Description: Purchase a new portable air compressor for the Water/Sewer Operations Division (50% Wastewater); Total $30,000. Estimated Project Costs For FY 2016 $15,000 Status Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Water Capital (Fund 822) $15,000 $15,000 155 CAP I T A L PR O J E C T S – P UB L I C W OR K S W AT E R Service Truck - WTP Project Description: Replace Service truck at the Water Treatment Plant. Estimated Project Costs For FY 2016 $45,000 Status Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Equipment Reserve (Fund 220) $45,000 $45,000 *See Appendix for detailed justification 156 CAP I T A L PR O J E C T S – P UB L I C W OR K S W AT E R Water Meter Replacement Project Description: Replace and upgrade various water meters that have failed or are past their useful life. Estimated Project Costs For FY 2016 $40,000 Status Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Water Capital (Fund 822) $40,000 $1,000,000 $1,250,000 $2,210,000 $4,500,000 157 CAP I T A L PR O J E C T S – P UB L I C W OR K S W AT E R Portion of Service Truck (50% Wastewater Fund) Project Description: Purchase new service truck for the Water/Sewer Operations Division (50% Wastewater) ;Total $60,000. Estimated Project Costs For FY 2016 $30,000 Status Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Equipment Reserve(Fund 220) $30,000 $30,000 *See Appendix for detailed justification. 158 CAP I T A L PR O J E C T S – P UB L I C W OR K S W AT E R Vactor Replacement (50% Wastewater Fund) Project Description: Replace an existing Vactor truck with a new one due to CARB emission requirements and age (50% Wastewater); Total $400,000. Estimated Project Costs For FY 2016 $200,000 Status Funding Source Funding Source Actuals FY 2016 Funding Request FY 2016 Anticipated Request FY 2017 Anticipated Request FY 2018 Anticipated Request FY 2019 Anticipated Request FY 2020 TOTAL Water Capital (Fund 822) $200,000 $200,000 *See Appendix for detailed justification. 159 This page intentionally left blank 160 CAPITAL BUDGET FISCAL YEAR 2015-2016 APPENDIX FLEET VEHICLE JUSTIFICATIONS 161 Digger Derrick Truck Justification Proposed Vehicle: 2016 Freightliner 6x4 with an Altec Boom and Body Department: Electric Utility Area of use: Construction Prepared by: Diann Lucchetti 1 VEHICLE PURPOSE Need for Vehicle within Department Fleet This vehicle will be used for heavy overhead and underground line construction, wood pole transport and installation, pole removal and emergency response. Due to California Air Resources Board (CARB) restrictions, the existing truck is limited to an average of 150 operating hours per year and is being used for emergency response only. Average truck usage is between 700 and 1100 hours per year. 2 REPLACEMENT JUSTIFICATION 2.1 Current Vehicle Description, Mileage, Funding Source and Market Value The vehicle being replaced is a 1987 Ford F800 Digger Derrick, #2121, with 17,000 miles. Funding: Electric Capital (fund 801) Estimated value: $3,500 Currently the vehicle does not comply with CARB standards for daily/weekly construction activities. 2.2 Maintenance Costs Overall Condition, Maintenance Costs, Out of Service Time, Parts Availability, and Associated Safety Issues Overall Mechanical Condition: This vehicle is in fair to poor mechanical condition. Maintenance Costs: For the past year this vehicle has incurred approximately $7,500 in maintenance costs. 162 2.3 Shared Resources Define any Resources Currently Available within the City of Ukiah Fleet which could be Utilized for this Purpose. None 3 PROPOSED VEHICLE SPECIFICATIONS Proposed Vehicle Specifications 2016 Freightliner 6x4 with Altec Boom and Body COST - $380,000 4 ALTERNATIVE FUEL AND CARB REGULATIONS 4.1 Alternative Fuels Availability Proposed Vehicle Alternative Fuels Availability Alternative fueled vehicles for this type of use are not readily available. 4.2 CARB STANDARDS CARB STANDARDS This purchase will comply with CARB regulations. Out of Service Time: This vehicle was out of service for 25 hours over the past fiscal year. Parts Availability: Parts are no longer available from the factory. Associated Safety Issues: None 163 E-Vehicle Justification Proposed Vehicle: 2016 Sport Utility Vehicle (SUV), Hybrid or Electric Department: Electric Utility Area of use: Engineering & Administration Staff Prepared by: Diann Lucchetti 1 VEHICLE PURPOSE Need for Vehicle within Department Fleet This vehicle will be used daily for engineering and administrative staff to perform site inspections for engineering and construction projects. The SUV will provide additional passenger capacity and will reduce the need to dispatch crews resulting in a cost reduction. 2 REPLACEMENT JUSTIFICATION 2.1 Current Vehicle Description, Mileage, Funding Source and Market Value A small cab 1990 Isuzu pick up, #3241 with 107,000 miles. Funding Source: Electric Capital (fund 801) Estimated Value: $2,500 2.2 Maintenance Costs Overall Condition, Maintenance Costs, Out of Service Time, Parts Availability, and Associated Safety Issues Overall Mechanical Condition: This vehicle is in good to poor condition. Maintenance Costs: Estimated at $740 per year. Out of Service Time: This vehicle was out of service for 1 day over the past fiscal year. Parts Availability: Parts are no longer available from the factory. Associated Safety Issues: None 164 2.3 Shared Resources Define any Resources Currently Available within the City of Ukiah Fleet which could be Utilized for this Purpose. None 3 PROPOSED VEHICLE SPECIFICATIONS Proposed Vehicle Specifications 2016 Sport Utility Vehicle (SUV), Hybrid or Electric COST - $40,000 4 ALTERNATIVE FUEL AND CARB REGULATIONS 4.1 Alternative Fuels Availability Proposed Vehicle Alternative Fuels Availability The proposed vehicle will be either a hybrid or an electric vehicle. 4.2 CARB STANDARDS CARB STANDARDS This purchase will comply with all CARB standards. 165 Foreman Truck Justification Proposed Vehicle: 2016 One Ton Crew Cab Truck with Electric Material Hauling Racks and Service Body Department: Electric Utility Area of use: Construction Prepared by: Diann Lucchetti 1 VEHICLE PURPOSE Need for Vehicle within Department Fleet This vehicle will replace a 1997 ¾ ton truck used for personnel and material transport. This vehicle is at the end of its useful life and has limited ability to transport materials. The Department is in need of a multi-purpose equipment and material transport truck that will improve crew efficiency. Lower costs can be achieved with the added ability of line construction material storage and the ability to transport poles and transformers. Additional personnel can be carried eliminating the need for additional vehicles. 2 REPLACEMENT JUSTIFICATION 2.1 Current Vehicle Description, Mileage, Funding Source and Market Value The vehicle being replaced is #3711, a 1997 2500 GMC service truck with 109,000 miles on it. Funding: Electric Capital (fund 801) Estimated Value: $2,500 2.2 Maintenance Costs Overall Condition, Maintenance Costs, Out of Service Time, Parts Availability, and Associated Safety Issues Overall Mechanical Condition: This vehicle is in fair condition. Maintenance Costs: For the past year this vehicle has incurred approximately $1,247 in maintenance costs. Out of Service Time: Four days in the last fiscal year. Parts Availability: Parts are no longer available from the factory. 166 2.3 Shared Resources Define any Resources Currently Available within the City of Ukiah Fleet which could be Utilized for this Purpose. None 3 PROPOSED VEHICLE SPECIFICATIONS Proposed Vehicle Specifications 2016 One ton crew cab truck with electric material hauling racks and service body COST - $75,000 4 ALTERNATIVE FUEL AND CARB REGULATIONS 4.1 Alternative Fuels Availability Proposed Vehicle Alternative Fuels Availability Alternative fueled vehicles for this type of use are not readily available. 4.2 CARB STANDARDS CARB STANDARDS The purchase will comply with all CARB regulations. Associated Safety Issues: None 167 On-Call Sub Truck Justification Proposed Vehicle: 2016 3/4 Ton Super Cab Truck with Electric Material Hauling Racks and Service Body Department: Electric Utility Area of use: Construction and Maintenance Prepared by: Diann Lucchetti 1 VEHICLE PURPOSE Need for Vehicle within Department Fleet This vehicle is assigned to hydro and substation operations and is used for after-hours emergency response and daily construction maintenance activities. Maintenance tools, test equipment and plant drawings will be commonly stored on this truck. 2 REPLACEMENT JUSTIFICATION 2.1 Current Vehicle Description, Mileage, Funding Source and Market Value The vehicle being replaced is #3712, a 2003 Ford F250 service truck with 79,000 miles on it. Funding: Electric Capital (fund 801) Estimated Value: $4,000 2.2 Maintenance Costs Overall Condition, Maintenance Costs, Out of Service Time, Parts Availability, and Associated Safety Issues Overall Mechanical Condition: This vehicle is in fair condition except for the service body which is in unacceptable condition due to water leaks that have been unrepairable since purchase. Maintenance Costs: For the past year this vehicle has incurred approximately $1,025 in maintenance costs. Out of Service Time: This vehicle was out of service for 13 hours over the last fiscal year. Parts Availability: Parts are no longer available from the factory. 168 2.3 Shared Resources Define any Resources Currently Available within the City of Ukiah Fleet which could be Utilized for this Purpose. None 3 PROPOSED VEHICLE SPECIFICATIONS Proposed Vehicle Specifications 2016 ¾ ton super cab truck with electric material hauling racks and service body. COST - $40,000 4 ALTERNATIVE FUEL AND CARB REGULATIONS 4.1 Alternative Fuels Availability Proposed Vehicle Alternative Fuels Availability Alternative fueled vehicles for this type of use are not readily available. 4.2 CARB STANDARDS CARB STANDARDS The purchase will comply with all CARB regulations. Associated Safety Issues: None 169 Replace Service Truck Justification Proposed Vehicle: Ford F-450, 1 Ton, 2WD Truck Department: Public Works Area of use: Garage Division Prepared by: Jarod Thiele, PW Project Analyst and Dave Kirch, Senior Equipment Mechanic 1 VEHICLE PURPOSE Need for Vehicle within Department Fleet This vehicle will be used daily for all operations of the Municipal Garage as well as pulling motors at the Wastewater Treatment Plant. 2 REPLACEMENT JUSTIFICATION 2.1 Current Vehicle Description, Mileage, Funding Source and Market Value The vehicle being replaced is city vehicle #2631, a 1996 Ford F450 with service body. The service bed on this service truck is a 1978 model. This vehicle is in fair to poor condition. Funding: Equipment Reserve (fund 220) Estimated Value: $4,500 2.2 Maintenance Costs Overall Condition, Maintenance Costs, Out of Service Time, Parts Availability, and Associated Safety Issues Overall Mechanical Condition: This vehicle is in fair to poor mechanical condition. Maintenance Costs: For the past year this vehicle has incurred approximately $3,000 in parts and labor costs. Out of Service Time: This vehicle was out of service for one day over the past fiscal year. Parts Availability: Yes, some parts are available from the factory. Associated Safety Issues: The crane was manufactured in 1978 and is in poor condition and is currently not safe to operate. 170 2.3 Shared Resources Define any Resources Currently Available within the City of Ukiah Fleet which could be Utilized for this Purpose. There are no vehicles in the city fleet available to replace this vehicle. 3 PROPOSED VEHICLE SPECIFICATIONS Proposed Vehicle Specifications One new 2015 Ford F-450, 1 ton, 2WD pickup with Scelzi Mechanic bed, 3,000 lb crane, Miller Trailblazer 302 welder/generator/compressor or equal. COST - $100,000 4 ALTERNATIVE FUEL AND CARB REGULATIONS 4.1 Alternative Fuels Availability Proposed Vehicle Alternative Fuels Availability An alternative fueled vehicle such as CNG is not recommended due to the amount of time it is used for maintenance of the Waste Water Treatment Plant. A CNG fuelled vehicle would require a rapid fill CNG fueling station. The added expense of constructing a CNG fueling station is not economically feasible at this time. 4.2 CARB STANDARDS CARB STANDARDS This vehicle is exempt from CARB standards. 171 Replace Toro Groundmaster 4000D Justification Proposed Vehicle: Toro Grounds Master, Commercial Zero Turn Radius Mower Department: Parks Area of use: Throughout the City of Ukiah Prepared by: Jarrod Meyer 1 VEHICLE PURPOSE Need for Vehicle within Department Fleet The proposed replacement mower will be used on a weekly basis to mow turf areas and prep sports and recreation areas. 2 REPLACEMENT JUSTIFICATION 2.1 Current Vehicle Description, Mileage, Funding Source and Market Value The current mower, city vehicle #5401, is a 2001 Toro Grounds Master 4000D with 2513 hours. Funding: unfunded Estimated Value: $1,500 with current CARB regulations and condition. 2.2 Maintenance Costs Overall Condition, Maintenance Costs, Out of Service Time, Parts Availability, and Associated Safety Issues Overall Mechanical Condition: The mower is in need of multiple repairs. The mower decks need replacing or extensive fabrication work from over use; the electrical system is worn out causing multiple call outs from the city garage to repair in the field; hydraulic deck rams need replacing or rebuilding; the cooling system has problems causing extended mow times in order to allow for cooling of engine; does not comply with current CARB regulations resulting in limited amount of hours allowed of use per year. Maintenance Costs: This mower has had numerous repairs in its life, with a total repair cost of $1,756.51 over the last reported three years. Out of Service Time: This mower spends a substantial time out of service. 172 2.3 Shared Resources Define any Resources Currently Available within the City of Ukiah Fleet which could be Utilized for this Purpose. None known 3 PROPOSED VEHICLE SPECIFICATIONS Proposed Vehicle Specifications 2015 commercial zero turning radius, rear discharge mower with a minimum 72 inch wide mower deck and complies with current CARB standards. This mower will be used an estimated 250 hours per year depending on weather. Staff estimates the useful life to be 8 to 10 years COST - $25,000 4 ALTERNATIVE FUEL AND CARB REGULATIONS 4.1 Alternative Fuels Availability Proposed Vehicle Alternative Fuels Availability Some available at a higher cost. 4.2 CARB STANDARDS CARB STANDARDS The proposed mower will comply with current off road, low horse power CARB standards. Parts Availability: Yes, most parts are available from dealer. Associated Safety Issues: None 173 Replace Dodge Utility ¾ Ton with Lift Gate Justification Proposed Vehicle: New Single Rear Wheeled 1 Ton Service Truck Department: Parks Area of use: Throughout the City of Ukiah Prepared by: Jarrod Meyer 1 VEHICLE PURPOSE Need for Vehicle within Department Fleet The proposed vehicle will be used on a daily basis to haul trimmings, prunings, dirt, rock, sand, etc. as well as tow equipment to work sites. This truck will also be used during public events and other general City service needs. 2 REPLACEMENT JUSTIFICATION 2.1 Current Vehicle Description, Mileage, Funding Source and Market Value The current city vehicle #3731 is a 1989 Dodge D200 that has outlived its normal life expectancy with 112,381 miles. Funding: unfunded Estimated Value: $1,500 or less. 2.2 Maintenance Costs Overall Condition, Maintenance Costs, Out of Service Time, Parts Availability, and Associated Safety Issues Overall Mechanical Condition: The existing vehicle spends various times out of use due to needed repairs. The passenger door needs to be replaced to open properly, the transmission slips, the door and window seals leak allowing rain water to enter the cabin, the utility bed doors do not latch shut properly causing tools and supplies to be exposed to elements, rusting and deteriorating, as well as the possibility of the doors coming open and contents spilling out in the roadway. Maintenance Costs: This vehicle has had normal maintenance costs throughout its life, with minimal unexpected repairs. City garage staff estimates, from recent repair records, the service cost of this vehicle to be $1.00 per mile for the last 10,000 miles. 174 2.3 Shared Resources Define any Resources Currently Available within the City of Ukiah Fleet which could be Utilized for this Purpose. None 3 PROPOSED VEHICLE SPECIFICATIONS Proposed Vehicle Specifications 2015 single rear wheeled 1 ton service truck, Dodge D200. This replacement vehicle will be used an estimated amount of 6,000 to 8,000 miles per year. The estimated useful life for this vehicle is 15 years or more. COST - $40,000 4 ALTERNATIVE FUEL AND CARB REGULATIONS 4.1 Alternative Fuels Availability Proposed Vehicle Alternative Fuels Availability Some available at a higher cost. 4.2 CARB STANDARDS CARB STANDARDS This truck is a gasoline engine and meets the current California smog standards. Out of Service Time: This truck spent various times out of service including 8 times in the last 10,000 miles for various repairs with shop time at 45 hours Parts Availability: Yes, mechanical parts available from parts stores, other parts only available from wrecking yards. Associated Safety Issues: Cabin doors do not open properly. Utility bed doors do not latch closed properly. 175 2 Patrol Vehicles (Police Patrol Car #1) Justification Proposed Vehicle: Police Patrol Car #1 Department: Police Area of use: Patrol Prepared by: Chris Dewey 1 VEHICLE PURPOSE Need for Vehicle within Department Fleet This vehicle is needed for daily police patrol operations. 2 REPLACEMENT JUSTIFICATION 2.1 Current Vehicle Description, Mileage, Funding Source and Market Value The vehicle being replaced is #4146, a 2007 Ford Crown Victoria with 97454 miles on the odometer. This vehicle is in poor condition. Funding: Equipment Reserve (fund 220) Estimated Value: $2,000 2.2 Maintenance Costs Overall Condition, Maintenance Costs, Out of Service Time, Parts Availability, and Associated Safety Issues Overall Mechanical Condition: These police vehicles have significant mileage of high demand police activities. After 100,000 miles, police vehicles begin to suffer from cracked frames and other significant structural issues. Maintenance Costs: Vehicle maintenance records indicate the department has spent $17,992.45 in parts and labor, maintaining vehicle #4146 over the life of the vehicle Out of Service Time: City vehicle #4146 was out of service a total of 2791.5 hours. Parts Availability: Yes, most parts are still available for this model year. However, the Crown Victoria Police Interceptor is no longer in production. Associated Safety Issues: If sold at auction, potential buyers should be 176 2.3 Shared Resources Define any Resources Currently Available within the City of Ukiah Fleet which could be Utilized for this Purpose. There are no other vehicles in the city fleet available for use as police patrol vehicles. 3 PROPOSED VEHICLE SPECIFICATIONS Proposed Vehicle Specifications Police pursuit rated vehicles are tested and certified in California at the Riverside Sheriff’s Office proving grounds, and at the Michigan State Police proving grounds. Certified emergency response vehicles include a number of additional safety measures to protect occupants in emergency response situations. The proposed vehicle is a Ford Police Interceptor. COST - $60,000 4 ALTERNATIVE FUEL AND CARB REGULATIONS 4.1 Alternative Fuels Availability Proposed Vehicle Alternative Fuels Availability Staff continues to research the feasibility of deploying alternative fuel marked patrol vehicles. While many alternative fuel vehicles are now available, their deployment as an emergency response vehicle is not yet practical. Ford has recently developed this vehicle for use with E85 Bio-Fuel, which if offered in our area, may serve as an alternative in the future. 4.2 CARB STANDARDS CARB STANDARDS CARB regulations do not apply to this purchase. made aware of the age and mileage. 177 2 Patrol Vehicles (Police Patrol Car #2) Justification Proposed Vehicle: Police Patrol Car #2 Department: Police Area of use: Patrol Prepared by: Chris Dewey 1 VEHICLE PURPOSE Need for Vehicle within Department Fleet This vehicle is needed for daily police patrol operations. 2 REPLACEMENT JUSTIFICATION 2.1 Current Vehicle Description, Mileage, Funding Source and Market Value The vehicle being replaced is #4114, a 2005 Ford Crown Victoria with 95951 miles on the odometer. This vehicle is in fair to poor condition. Funding: Equipment Reserve (fund 220) Estimated Value: $2,000 2.2 Maintenance Costs Overall Condition, Maintenance Costs, Out of Service Time, Parts Availability, and Associated Safety Issues Overall Mechanical Condition: These police vehicles have significant mileage of high demand police activities. After 100,000 miles, police vehicles begin to suffer from cracked frames and other significant structural issues. Maintenance Costs: Vehicle maintenance records indicate the department has spent $6,516.32 in parts and labor, maintaining vehicle #4114 over the life of the vehicle Out of Service Time: City vehicle #4114 was out of service a total of 692.5 hours. Parts Availability: Yes, most parts are still available for this model year. However, the Crown Victoria Police Interceptor is no longer in production. Associated Safety Issues: If sold at auction, potential buyers should be 178 2.3 Shared Resources Define any Resources Currently Available within the City of Ukiah Fleet which could be Utilized for this Purpose. There are no other vehicles in the city fleet available for use as police patrol vehicles. 3 PROPOSED VEHICLE SPECIFICATIONS Proposed Vehicle Specifications Police pursuit rated vehicles are tested and certified in California at the Riverside Sheriff’s Office proving grounds, and at the Michigan State Police proving grounds. Certified emergency response vehicles include a number of additional safety measures to protect occupants in emergency response situations. The proposed vehicle is a Ford Police Interceptor. COST - $60,000 4 ALTERNATIVE FUEL AND CARB REGULATIONS 4.1 Alternative Fuels Availability Proposed Vehicle Alternative Fuels Availability Staff continues to research the feasibility of deploying alternative fuel marked patrol vehicles. While many alternative fuel vehicles are now available, their deployment as an emergency response vehicle is not yet practical. Ford has recently developed this vehicle for use with E85 Bio-Fuel, which if offered in our area, may serve as an alternative in the future. 4.2 CARB STANDARDS CARB STANDARDS CARB regulations do not apply to this purchase. made aware of the age and mileage. 179 Replace Street Sweeper Justification Proposed Vehicle: Elgin Crosswind J Sweeper, John Deere Tier 4 Final 4045TF150, Turbocharged 115 Horsepower Diesel Engine, 8.0 Cubic Yard Hopper, Right and Left Trailing Arm Side Brooms, Painted Elgin Standard White with Gray Undercarriage. Mounted on a 2016 Freightliner M2 Factory Dualized Chassis with 2015 compliant Emissions and Air Conditioning. Department: Public Works Area of use: Streets Division Prepared by: Jarod Thiele, PW Project Analyst & Dave Kirch, Senior Equipment Mechanic 1 VEHICLE PURPOSE Need for Vehicle within Department Fleet This vehicle will be used daily for sweeping of all City streets as mandated by the City’s Storm Water Permit. 2 REPLACEMENT JUSTIFICATION 2.1 Current Vehicle Description, Mileage, Funding Source and Market Value The vehicle being replaced is #2532. It was purchased in 2006. This vehicle is in fair to poor condition and currently has 5,000 hours on it. This unit cannot be operated as the CNG fueling station is out of service. The CNG fueling station requires over $10,000 in repairs every 3 to 4 years for rebuilding the CNG pumps. Funding: Special Project Reserve (fund 251) = $33,049; unfunded = $206,951 Estimated Value: $35,000. 2.2 Maintenance Costs Overall Condition, Maintenance Costs, Out of Service Time, Parts Availability, and Associated Safety Issues Overall Mechanical Condition: This vehicle is in fair to poor mechanical condition. Currently this vehicle is in need of a rebuilt fueling station as well as repairs to the hopper and sweeper heads. Maintenance Costs: During the past year, this vehicle has incurred over 180 2.3 Shared Resources Define any Resources Currently Available within the City of Ukiah Fleet which could be Utilized for this Purpose. None 3 PROPOSED VEHICLE SPECIFICATIONS Proposed Vehicle Specifications One (1) new Elgin Crosswind J Sweeper - John Deere Tier 4 Final 4045TF150 Turbocharged 115 Horsepower Diesel engine, 8.0 Cubic Yard Hopper, Right and Left Trailing Arm Side Brooms, Painted Elgin Standard White with Gray Undercarriage. Mounted on an 2016 Freightliner M2. Factory Dualized Chassis with 2013 Emissions and Air Conditioning. COST - $240,000 4 ALTERNATIVE FUEL AND CARB REGULATIONS 4.1 Alternative Fuels Availability Proposed Vehicle Alternative Fuels Availability The current unit is an alternative fueled unit which does not operate well in Ukiah’s climate; therefore, a new unit is not recommended to be alternative fueled. 4.2 CARB STANDARDS CARB STANDARDS The proposed vehicle will comply with all current CARB standards. $20,000 in parts and labor costs. Out of Service Time: This vehicle has been out of service for 5 months due to repairs needed to the CNG fueling station. The pumps on the station have to be replaced every 3 to 4 years at a cost of over $10,000. Parts Availability: Some parts are available from the factory. Associated Safety Issues: This unit caught fire in 2007 due to a leak in the high pressure fuel line. 181 Vactor Replacement Justification Proposed Vehicle: 2017 Freightliner 114SD 4X2 with Cummins ISL 370 HP Engine, Allison 3000 RDS Transmission, 10-Cubic Yard Capacity, Single Engine Dual Stage Fan unit with 1,000 Gallons Water Capacity, or equal Department: Public Works Area of use: Water and Sewer Operations Division Prepared by: Jarod Thiele, PW Project Analyst & Dave Kirch, Senior Equipment Mechanic 1 VEHICLE PURPOSE Need for Vehicle within Department Fleet This vehicle will be used daily for all of the Water and Sewer Division maintenance of the water distribution and wastewater collection systems. 2 REPLACEMENT JUSTIFICATION 2.1 Current Vehicle Description, Mileage, Funding Source and Market Value The vehicle being replaced is #2514. It was purchased in 2000. Currently it has 8,000 hours on it. This vehicle is in fair to poor condition, however, there is a large amount of repairs needed. Funding: Equipment Reserve (fund 220) Estimated Value: $45,000. 2.2 Maintenance Costs Overall Condition, Maintenance Costs, Out of Service Time, Parts Availability, and Associated Safety Issues Overall Mechanical Condition: This vehicle is in fair to poor mechanical condition. Currently this vehicle is in need of a new Heui injection system on the main engine and fan blower assembly. The estimated cost of these repairs is $20,000. Maintenance Costs: For the past year this vehicle has incurred approximately $11,000 in parts and labor costs. Out of Service Time: This vehicle was out of service for 71 hours over the last fiscal year. In addition, this vehicle will be used minimally after the end of 2015 due to diesel emission requirements. In order for it to comply with 182 2.3 Shared Resources Define any Resources Currently Available within the City of Ukiah Fleet which could be Utilized for this Purpose. This vehicle will have to be sold out of state as it will not comply with CARB emissions standards. 3 PROPOSED VEHICLE SPECIFICATIONS Proposed Vehicle Specifications 10-Cubic Yard Capacity, Single Engine Dual Stage Fan unit with 1000 Gallons of Water, mounted on a 2016 Freightliner 114SD 4X2 with Cummins ISL 370 HP Engine, Allison 3000 RDS Transmission, or equal. COST - $400,000 4 ALTERNATIVE FUEL AND CARB REGULATIONS 4.1 Alternative Fuels Availability Proposed Vehicle Alternative Fuels Availability Alternative fueled vehicles for this type of use are not available. 4.2 CARB STANDARDS CARB STANDARDS The purchase will comply with all CARB regulations. California Air Resources Board (CARB) standards, it would cost approximately $150,000 to re-power both engines in addition to the repairs mentioned above. Parts Availability: Yes, most parts are available from the factory. Associated Safety Issues: None 183 Replace Truck at WWTP Justification Proposed Vehicle: One new 2015 Ford F-150 2WD, Super Cab Pickup or equal Department: Public Works Area of use: Wastewater Treatment Plant (WWTP) Prepared by: Jarod Thiele, PW Project Analyst & Dave Kirch, Senior Equipment Mechanic 1 VEHICLE PURPOSE Need for Vehicle within Department Fleet This vehicle will be used daily for maintenance at the Wastewater Treatment Plant. 2 REPLACEMENT JUSTIFICATION 2.1 Current Vehicle Description, Mileage, Funding Source and Market Value The vehicle being replaced is city vehicle #3725, a 2001 Dodge Ram 1500 pickup. Currently it has 130,000 miles on it. This vehicle is in poor condition. Funding: Sewer Capital (fund 844) Estimated Value: $1,000. 2.2 Maintenance Costs Overall Condition, Maintenance Costs, Out of Service Time, Parts Availability, and Associated Safety Issues Overall Mechanical Condition: This vehicle is in poor mechanical condition. It needs to be replaced with a reliable vehicle for daily maintenance use at the WWTP. Maintenance Costs: For the past year this vehicle has incurred over $3,000 in parts and labor costs. Out of Service Time: This vehicle was out of service for 36 hours over the last fiscal year. Parts Availability: Yes, most parts are available from the factory. Associated Safety Issues: None 184 2.3 Shared Resources Define any Resources Currently Available within the City of Ukiah Fleet which could be Utilized for this Purpose. There are no vehicles in the city fleet available for use as a permanent replacement. 3 PROPOSED VEHICLE SPECIFICATIONS Proposed Vehicle Specifications One new 2015 Ford F-150 2WD, Super Cab Pickup or equal COST - $30,000 4 ALTERNATIVE FUEL AND CARB REGULATIONS 4.1 Alternative Fuels Availability Proposed Vehicle Alternative Fuels Availability An alternative fueled vehicle such as CNG is not recommended due to the amount of time it is used for maintenance of the Waste Water Treatment Plant. A CNG fuelled vehicle would require a rapid fill CNG fueling station. The added expense of constructing a CNG fueling station is not economically feasible at this time. 4.2 CARB STANDARDS CARB STANDARDS This vehicle is exempt from CARB standards. 185 Water & Sewer Service Truck Justification Proposed Vehicle: One new 2015 Ford F-350, 1 ton, 2WD pickup with Scelzi Service bed or equal Department: Public Works Area of use: Water and Sewer Operations Division Prepared by: Jarod Thiele, PW Project Analyst & Dave Kirch, Senior Equipment Mechanic 1 VEHICLE PURPOSE Need for Vehicle within Department Fleet This vehicle will be used daily for all operations of the Water and Sewer Operations Division. 2 REPLACEMENT JUSTIFICATION 2.1 Current Vehicle Description, Mileage, Funding Source and Market Value This truck will be an addition to the fleet and is needed for all operations of the Water and Sewer Division as well as serve to as the on-call truck. Funding: Sewer Capital (fund 844) = $30,000; Equipment Reserve (fund 220) = $30,000 Estimated Value: N/A 2.2 Maintenance Costs Overall Condition, Maintenance Costs, Out of Service Time, Parts Availability, and Associated Safety Issues Overall Mechanical Condition: N/A Maintenance Costs: N/A Out of Service Time: N/A Parts Availability: N/A Associated Safety Issues: N/A 186 2.3 Shared Resources Define any Resources Currently Available within the City of Ukiah Fleet which could be Utilized for this Purpose. N/A 3 PROPOSED VEHICLE SPECIFICATIONS Proposed Vehicle Specifications One new 2015 Ford F-350, 1 ton, 2WD pickup with Scelzi service bed, or equal. COST - $60,000 4 ALTERNATIVE FUEL AND CARB REGULATIONS 4.1 Alternative Fuels Availability Proposed Vehicle Alternative Fuels Availability An alternative fueled vehicle is not recommended. 4.2 CARB STANDARDS CARB STANDARDS This vehicle is exempt from CARB standards. 187 Service Truck WTP Justification Proposed Vehicle: One new 2015 Ford F-250, 3/4 ton, 2WD pickup with Scelzi service bed and lift gate or equal Department: Public Works Area of use: Water Treatment Plant Prepared by: Jarod Thiele, PW Project Analyst & Dave Kirch, Senior Equipment Mechanic 1 VEHICLE PURPOSE Need for Vehicle within Department Fleet This vehicle will be used daily for all operations at the Water Treatment Plant, wells, booster station and reservoirs. 2 REPLACEMENT JUSTIFICATION 2.1 Current Vehicle Description, Mileage, Funding Source and Market Value The vehicle being replaced is city vehicle #3745, a 2001 Dodge Ram BR2500. Currently it has 148,000 miles on it. This vehicle is in fair to poor condition. Funding: Equipment Reserve (fund 220) Estimated Value: $2,000 2.2 Maintenance Costs Overall Condition, Maintenance Costs, Out of Service Time, Parts Availability, and Associated Safety Issues Overall Mechanical Condition: This vehicle is in fair to poor mechanical condition. Currently, the engine is leaking oil. Maintenance Costs: For the past year, this vehicle has incurred approximately $1,500 in parts and labor costs. Out of Service Time: Normal out-of-service time for a vehicle of this age. Parts Availability: Yes, most parts are available from the factory. Associated Safety Issues: None 188 2.3 Shared Resources Define any Resources Currently Available within the City of Ukiah Fleet which could be Utilized for this Purpose. There are no other available vehicles which could be used. 3 PROPOSED VEHICLE SPECIFICATIONS Proposed Vehicle Specifications One new 2015 Ford F-250 2WD pickup with Scelzi service bed and lift gate or equal. COST - $45,000 4 ALTERNATIVE FUEL AND CARB REGULATIONS 4.1 Alternative Fuels Availability Proposed Vehicle Alternative Fuels Availability An alternative fueled vehicle is not recommended. 4.2 CARB STANDARDS CARB STANDARDS This vehicle is exempt from CARB standards. 189