HomeMy WebLinkAboutGreen Valley Consulting Engineers 2007-11-02AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES
This Agreement made and entered into this A"' day offer, 2007 ("Effective Date"),
by and between the CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and Green
Valley Consulting Engineers with principle business address of 335 Tesconi Circle, Santa Rosa,
California, a corporation organized and in good standing under the laws of the State of
California, hereinafter referred tows "Consultant".
RECITALS
This Agreement is predicated on the following facts:
a. City requires consulting services related to the design services for water main
improvements at various locations within the City.
b. Consultant represents that it has the qualifications, skills, experience and properly
licensed to provide these services, and is willing to provide them according to the terms
of this Agreement.
C. City and Consultant agree upon the Scope -of -Services and Work Schedule attached
hereto as Attachment "A", describing contract provisions for the project and setting forth
the completion dates for the various services to be provided pursuant to this Agreement.
TERMS OF AGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 Project Services consist of the design and the preparation of contract documents
consisting of the Plans, Special Provisions, Engineers Cost Estimate and the
performance of other related tasks such as topographic surveys of the planned water
main replacements and improvements located within Gobbi Street at State Street, Gobbi
Street from State Street to Oak Street and within defined areas of Henderson Lane,
Willow Street, and Spring Street.
2.0 SCOPE OF SERVICES
2.1 The Scope of Services to be performed for the Project is set forth in Attachment "A".
2.2. Additional Services. Additional services, if any, shall only proceed upon written
agreement between City and Consultant. The written Agreement to Additional Services
shall be in the form of an Amendment to this Agreement. All parties to the Agreement
understand that the regulatory environment is constantly changing and that regulatory
agency staff interpretations of the regulations and public concerns to the elements of the
Project cannot be predicted with certainty. The Consultant is not responsible for
unforeseen circumstances that may require additional field work, report revisions,
GREEN VALLEY CONSULTANT SERVICE AGREEMENT, WATER MAIN IMPROVEMENTS
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agency consultation, and/or public hearings. The Consultant agrees to assist the City in
resolving unforeseen conditions, however, it is understood that such assistance will be
treated as Additional Services.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of the services as
required by the Scope of Services upon receipt of a Notice to Proceed from City and
shall complete the preparation of the Final Contract Documents issued for bidding and
shall provide the required deliverables no later than by March 14, 2008 for the
advertising of Bids on March 17, 2008. Consultant shall complete the work to the City's
reasonable satisfaction, even if contract disputes arise or Consultant contends it is
entitled to further compensation.
4.0 COMPENSATION FOR SERVICES
4.1 Basis for Compensation. For the performance of the professional services of this
Agreement, Consultant shall be compensated on a time and expense basis not to
exceed a guaranteed maximum dollar amount of $43,240.00. Labor charges shall be
based upon hourly billing rates for the various classifications of personnel employed by
Consultant to perform the Scope of Services as set forth in Consultant's Standard Labor
Rates, which shall include all indirect costs and expenses of every kind or nature, except
direct expenses. The direct expenses and the fees to be charged for same shall be as
set forth in Consultant's Standard Charges for Direct Expenses. Consultant shall
complete the Scope of Services for the not -to -exceed guaranteed maximum, even if
actual time and expenses exceed that amount for the defined scope of services set forth
in Section 2.0 of this Agreement.
4.2 Changes. Should changes in compensation be required because of changes to the
Scope -of -Services of this Agreement, the parties shall agree in writing to any changes in
compensation in accordance with the provisions of Section 2.2, Additional Services, of
this Agreement. "Changes to the Scope -of -Services" means different activities than
those described in Attachment "A" and/or additional services as described in said
Section 2.2 and not additional time to complete those activities than the parties
anticipate on the date they entered this Agreement.
4.3 Sub -contractor Payment. The use of sub -consultants or other services to perform a
portion of the work of this Agreement shall be approved by City prior to commencement
of work. The cost of sub -consultants shall be included within guaranteed not -to -exceed
amount set forth in Section 4.1.
4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this
contract shall be based upon submission of monthly invoices for the work satisfactorily
performed prior to the date of the invoice less any amount already paid to Consultant,
which amounts shall be due and payable fifteen ,(15) days after receipt by City. The
fifteen day payment period is effective only upon the City's receipt of the Consultant's
properly completed W-9 form and City shall not be obligated to pay Consultant until the
City's receipt of the W-9 form. The invoices shall provide a description of each item of
work performed, the time expended to perform each task, the fees charged for that task,
and the direct expenses incurred and billed for. Invoices shall be accompanied by
GREEN VALLEY CONSULTANT SERVICE AGREEMENT, WATER MAIN IMPROVEMENTS
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documentation sufficient to enable City to determine progress made and to support the
expenses claimed.
5.0 ASSURANCES OF CONSULTANT
5.1 Independent Contractor. Consultant is an independent contractor and is solely
responsible for its acts or omissions. Consultant (including its agents, servants, and
employees) is not the City's agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent
contractor and not an employee, joint venture, or partner of Ukiah for any purpose
whatsoever. Ukiah shall have no right to, and shall not control the manner or prescribe
the method of accomplishing those services contracted to and performed by Consultant
under this Agreement, and the general public and all governmental agencies regulating
such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in Ukiah have been
inserted solely to achieve compliance with federal and state laws, rules, regulations, and
interpretations thereof. No such provisions and no other provisions of this Agreement
shall be interpreted or construed as creating or establishing the relationship of employer
and employee between Consultant and Ukiah.
Consultant shall pay all estimated and actual federal and state income and self-
employment taxes that are due the state and federal government and shall furnish and
pay worker's compensation insurance, unemployment insurance and any other benefits
required by law for himself and his employees, if any. Consultant agrees to indemnify
and hold City and its officers, agents and employees harmless from and against any
claims or demands by federal, state or local government agencies for any such taxes or
benefits due but not paid by Consultant, including the legal costs associated with
defending against any audit, claim, demand or law suit.
Consultant warrants and represents that it is a properly licensed professional or
professional organization with a substantial investment in its business and that it
maintains its own offices and staff which it will use in performing under this Agreement.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely
to City. Consultant has no interest and will not acquire any direct or indirect interest that
would conflict with its performance of the Agreement. Consultant shall not in the
performance of this Agreement employ a person having such an interest.
6.0 INDEMNIFICATION
6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2
Consultant shall not begin work under this Agreement until it procures and maintains for
the duration of this Agreement insurance against claims for injuries to persons or
damages to property, which may arise from or in connection with its performance under
this Agreement.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
GREEN VALLEY CONSULTANT SERVICE AGREEMENT, WATER MAIN IMPROVEMENTS
3
1. Insurance Services Office ("ISO) Commercial General Liability Coverage
Form No. CG 00 01 11 85.
2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1
"any auto" or Code 8, 9 if no owned autos and endorsement CA 0025.
3. Worker's Compensation Insurance as required by the Labor Code of the
State of California and Employers Liability Insurance.
4. Professional liability insurance appropriate to the consultant's profession;
coverage is to be endorsed to include contractual liability.
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liability: $1,000,000 combined single limit per occurrence for
bodily injury, personal injury and property damage. If Commercial
General Liability Insurance or other form with a general aggregate limit is
used, the general aggregate limit shall apply separately to the work
performed under this Agreement, or the aggregate limit shall be twice the
prescribed per occurrence limit.
2. Automobile Liability: $1,000,000 combined single limit per accident for
bodily injury and property damage.
3. Worker's Compensation and Employers Liability: Worker's compensation
limits as required by the Labor Code of the State of California and
Employers Liability limits of $1,000,000 per accident.
4. Professional Liability: Included with General Liability Insurance.
C. Deductibles and Self -Insured Retentions
Any deductibles, or self-insured retentions must be declared to and approved by
the City. At the option of the City, either the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects to the City, its officers,
officials, employees and volunteers; or the Consultant shall procure a bond
guaranteeing payment of losses and related investigations, claim administration
and defense expenses.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages
a. The City, it officers, officials, employees and volunteers are to be
covered as additional insureds as respects; liability arising out of
activities performed by or on behalf of the Consultant, products
GREEN VALLEY CONSULTANT SERVICE AGREEMENT, WATER MAIN IMPROVEMENTS
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and completed operations of the Consultant, premises owned,
occupied or used by the Consultant, or automobiles owned, hired
or borrowed by the Consultant. The coverage shall contain no
special limitations on the scope -of -protection afforded to the City,
its officers, officials, employees or volunteers.
b. The Consultant's insurance coverage shall be primary insurance
as respects to the City, its officers, officials, employees and
volunteers. Any insurance or self-insurance maintained by the
City, its officers, officials, employees or volunteers shall be excess
of the Consultant's insurance and shall not contribute with it.
C. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the City, its officers, officials,
employees or volunteers.
d. The Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect
to the limits of the insurer's liability.
2. Worker's Compensation and Employers Liability Coverage
The insurer shall agree to waive all rights of subrogation against the City,
its officers, officials, employees and volunteers for losses arising from
Consultant's performance of the work, pursuant to this Agreement.
3. Professional Liability Coverage
If written on a claims -made basis, the retroactivity date shall be the
effective date of this Agreement. The policy period shall extend from six
(6) months from the date of the Notice to Proceed.
4. All Coverages
Each Insurance policy required by this clause shall be endorsed to state
that coverage shall not be suspended, voided, canceled by either party,
reduced in coverage or in limits except after thirty (30) days prior written
notice by certified mail, return receipt requested, has been given to the
City.
E. Acceptability of Insurers
Except for professional liability insurance, insurance is to be placed with insurers
with a Best's rating of no less than A:VII and who are admitted insurers in the
State of California. Professional liability insurance may be underwritten by
Lloyds of London.
F. Verification of Coverage
Consultant shall furnish the City with certificates of Insurance and with original
Endorsements effecting coverage required by this Agreement. The Certificates
GREEN VALLEY CONSULTANT SERVICE AGREEMENT, WATER MAIN IMPROVEMENTS
5
and Endorsements for each insurance policy are to be signed by a person
authorized by that insurer to bind coverage on its behalf. The Certificates and
Endorsements are to be on forms provided or approved by the City. Where by
statute, the City's Workers' Compensation - related forms cannot be used,
equivalent forms approved by the Insurance Commissioner are to be substituted.
All Certificates and Endorsements are to be received and approved by the City
before Consultant begins the work of this Agreement. The City reserves the right
to require complete, certified copies of all required insurance policies, at any
time. If Consultant fails to provide the coverages required herein, the City shall
have the right, but not the obligation, to purchase any or all of them. In that
event, the cost of insurance becomes part of the compensation due the
contractor after notice to Consultant that City has paid the premium.
G. Subcontractors
If Consultant uses subcontractors or sub -consultants, it shall cover them under
its polices or require them to separately comply with the insurance requirements
set forth in this Paragraph 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition
thereto, Consultant agrees to indemnify the City for any claim, cost or liability that arises
out of, or pertains to, or relates to the performance of services under this contract by
Consultant, but this indemnity does not apply to liability for damages for death or bodily
injury to persons, injury to property, or other loss, arising from the sole negligence, willful
misconduct or defects in design by the City, or arising from the active negligence of the
City.
"Indemnify," as used herein includes the expenses of defending against a claim and the
payment of any settlement or judgment arising out of the claim. Defense costs include
all costs associated with defending the claim, including, but not limited to, the fees of
attorneys, investigators, consultants, experts and expert witnesses, and litigation
expenses.
References in this paragraph to City or Consultant, include their officers, employees,
agents, and subcontractors.
7.0 CONTRACT PROVISIONS
7.1 Ownership of Work. All documents furnished to Consultant by City and all documents or
reports and supportive data prepared by Consultant under this Agreement are owned
and become the property of the City upon their creation and shall be given to City
immediately upon demand and at the completion of Consultant's services at no
additional cost to City. Deliverables are identified in the Scope -of -Services, Attachment
"A"
7.2 Governing Law. Consultant shall comply with the laws and regulations of the United
States, the State of California, and all local governments having jurisdiction over this
Agreement. The interpretation and enforcement of this Agreement shall be governed by
California law and any action arising under or in connection with this Agreement must be
filed in a Court of competent jurisdiction in Mendocino County.
GREEN VALLEY CONSULTANT SERVICE AGREEMENT, WATER MAIN IMPROVEMENTS
6
7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments
set forth the entire understanding between the parties.
7.4 Severability. If any term of this Agreement is held invalid by a court of competent
jurisdiction, the remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement
of both parties in writing.
7.6 Assignment. Consultant's services are considered unique and personal. Consultant
shall not assign, transfer, or sub -contract its interest or obligation under all or any portion
of this Agreement without City's prior written consent.
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement
shall be a waiver of any other or subsequent breach of the same or any other covenant,
term or condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of
the Agreement; 2) because funds are no longer available to pay Consultant for services
provided under this Agreement; or 3) City has abandoned and does not wish to complete
the project for which Consultant was retained. A party shall notify the other party of any
alleged breach of the Agreement and of the action required to cure the breach. If the
non -breaching fails to cure the breach within the time specified in the notice, the contract
shall be terminated as of that time. If terminated for lack of funds or abandonment of the
project, the contract shall terminate on the date notice of termination is given to
Consultant. City shall pay the Consultant only for services performed and expenses
incurred as of the effective termination date. In such event, as a condition to payment,
Consultant shall provide to City all finished or unfinished documents, data, studies,
surveys, drawings, maps, models, photographs and reports prepared by the Consultant
under this Agreement. Consultant shall be entitled to receive just and equitable
compensation for any work satisfactorily completed hereunder, subject to off -set for any
direct or consequential damages City may incur as a result of Consultant's breach of
contract.
7.10 Duplicate Originals. This Agreement may be executed in duplicate originals, each
bearing the original signature of the parties. When so signed, each such document shall
be admissible in administrative or judicial proceedings as proof of the terms of the
Agreement between the parties.
8.0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when
personally delivered or deposited in the mail (certified or registered) addressed to the
parties as follows:
CITY OF UKIAH GREEN VALLEY CONSULTING ENGINEERS
DEPT. OF PUBLIC WORKS 335 TESCONI CIRCLE
300 SEMINARY AVENUE SANTA ROSA, CALFIORNIA 95401
UKIAH, CALIFORNIA 95482-5400
GREEN VALLEY CONSULTANT SERVICE AGREEMENT, WATER MAIN IMPROVEMENTS
7
9.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:
CONSULTANT
BY: L! �! .lj-t'r� r_y� 11- ! -07
11
PRINT NAME: E t't-7-" � 6 sI�S Date
IRS IDN Number
CITY OF UKIAH
B . _
DACE HORSLEY
CITY MANAGER
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WAIII odol: 0110�7��
APPROVED AS TO FORM:
DA RAP OR
CITY ATTORNEY, CITY OF UKIAH
1 (- 2--o
Date
Date
GREEN VALLEY CONSULTANT SERVICE AGREEMENT, WATER MAIN IMPROVEMENTS
8
ATTACHMENT "A"
SCOPE OF SERVICES
WORK SCHEDULE
AND
SCHEDULE OF VALUES
FOR
WATER MAIN IMPROVEMENTS
SCOPE OF SERVICES
The scope of services shall include the performance of the professional engineering services
provided and described in the Consultant's "Approach and Scope of Work", pages 6 through 9
inclusive, of the Proposal submitted by Consultant to the City dated September 14, 2007, copy
attached hereto.
WORK SCHEDULE
Consultant shall complete the Scope of Services as indicated in the Project Schedule included in
the Consultant's Proposal submitted to the City and dated September 14, 2007, copy is attached
hereto. The Final Contract Documents ready for bidding along with the required deliverables shall
be submitted to the City no later than by March 14, 2008.
SCHEDULE OF VALUES FOR VARIOUS WORK TASKS
The schedule of values for Tasks 1 through 8 identified by the Consultant is as shown in
Consultant's "Estimated Design Fees" dated September 12, 2007. The fee total for each Task is
for reference purposes only and is not binding for that Task, however, the compensation for
completing all the tasks shall not exceed the total amount of $42,240.00
ATTACHMENT A TO GREEN VALLEY CONSULTANT SERVICE AGREEMENT
FOR WATER MAIN IMPROVEMENTS
ATTACHMENT "A"
SCOPE OF SERVICES
WORK SCHEDULE
AND
SCHEDULE OF VALUES
FOR
WATER MAIN IMPROVEMENTS
SCOPE OF SERVICES
The scope of services shall include the performance of the professional engineering services
provided and described in the Consultant's "Approach and Scope of Work", pages 6 through 9
inclusive, of the Proposal submitted by Consultant to the City dated September 14, 2007, copy
attached hereto.
WORK SCHEDULE
Consultant shall complete the Scope of Services as indicated in the Project Schedule included in
the Consultant's Proposal submitted to the City and dated September 14, 2007, copy is attached
hereto. As a result of the City executing the Contract later than expected, the Final Contract
Documents ready for bidding along with the required deliverables shall be submitted to the City
no later than by April 14, 2008.
SCHEDULE OF VALUES FOR VARIOUS WORK TASKS
The schedule of values for Tasks 1 through 8 identified by the Consultant is as shown in
Consultant's "Estimated Design Fees" dated September 12, 2007. The fee total for each Task is
for reference purposes only and is not binding for that Task, however, the compensation for
completing all the tasks shall not exceed the total amount of $42,240.00
ATTACHMENT A TO GREEN VALLEY CONSULTANT SERVICE AGREEMENT
FOR WATER MAIN IMPROVEMENTS
w�
Approach & Scope of Work
TASK 1- Project Meetings
Green Valley will coordinate a kick-off meeting with the City of
Ukiah Public Works Director and other team members. At the
project kick off meeting we will address the following:
• Design and construction schedule
• Project approach
• Permitting issues and lead-time required, if any
• Utility company coordination
• Any other major project issues that have been identified by
project stakeholders
We would like to hold the kick-off meeting after we have topographic mapping prepared, and have marked out
our proposed alignment in the field. We would then hold the kick-off meeting in the field to review our
approach and proposed main locations and review any apparent conflicts or issues with other utilities, pavement
condition, hydrant locations, etc.
If needed, we will update the proposed project schedule to reflect aby changes in the starting date and
subsequent milestones for the project. Internal project meetings are anticipated to be held at the beginning of
the project and after each milestone submittal to review comments. Meetings will be held with City staff as
required to facilitate preparation of construction documents. Progress meetings held after design milestones will
cover review of work products, the project schedule, and any outstanding issues that the City or design team
might have. Detailed meeting minutes will be prepared and distributed after each meeting to team members
and the City.
TASK 1 Project Deliverables: Meeting Notes, Field Review, Project Schedule
Task 2 — Information Gathering
2.1 Background Information
We have started gathering information and performing research on the proposed project, and have experience
of the immediate area by our recent completion of Gobbi Street Signal Project. We will prepare an annotated
photo log during the preparation of the mapping and will continue the process by noting unusual conditions
during the design phase. Our photo log will be brought to the first project "kick-off" meeting.
We will obtain existing utility base mapping from the various utility companies, and will review applicable
recorded and unrecorded documents and plans on file with City and County pertaining to Gobbi Street,
Henderson lane; Willow Street, and Spring Street. As the project scope is straightforward and time is of the
essence, we do not anticipate needing a pre -design report. After our research on any contamination issues or
utility conflicts, we will summarize and submit via a brief memo.
Task 3 Topographic Mapping& Surveying
To expedite the schedule, we will perform topographic mapping simultaneously with the kick off meeting and
information gathering. A field survey of the project limits will be performed, including obtaining existing
horizontal and vertical data necessary to construct the improvements. Prior to field surveys, we will work for
USA, to assist in identifying underground utilities that may be in conflict.
Mapping will include the project area covering a sufficient distance beyond the proposed improvements to
properly design the project. Existing topographic surveys will be obtained from the City prior to project kick off.
All surveying will conform to Caltrans Survey Manual standards for accuracy and field procedures will follow
Caltrans Survey Manual and Safe Surveying Practices manual.
0
Approach & Scope of Work
Mapping will be prepared at 1 "=20" with 1 foot contours and hard copy and diskette in AutoCAD R2006
provided. Underground utilities will be located as feasible. Existing pavement markings and roadside signs will
be mapped. Photographs will be taken to support efficient design services. Utility mapping will be obtained
from the various utility companies and added to the background.
Deliverables: Hard Copy of Topographic Survey Data and Mapping and Diskette in AutoCAD R2006
TASK 4-40% Plans, Specifications & Estimate
The 40% design documents will have enough detail to allow the
City to review our approach to lateral and service connections and
alignment concept. In addition, we will indicate the limits of the
main line to be abandoned and any potential utility conflicts that
will need to be potholed. The plan and profile sheets will indicate
existing right-of-way lines and any pertinent easements,
topographic features, and existing utility systems.
Green Valley will prepare plans for the following:
Replacement of all water mains and valves at Gobbi Street -State
Street Intersection which has two mains running north, 2 mains
running south, 1 east, 1 west. The main running west from the intersection will also. be replaced from the Gobbi
Street -State Street intersection to the Gobbi Street -Oak Street intersection, a distance of about 450 feet. We
understand the new mains will be bypass lines with the abandonment of the existing lines in place as per the
Exhibit D in the request for proposal. The second part of the project consists of water main replacements in 3
separate residential locations. The new mains will be bypass lines with the abandonment of the existing lines in
place.
a.) Henderson Lane -replace approximately 500 linear feet of 2 -inch pipe with 6 -inch C-900 with the
addition of a new fire hydrant at the end. The line has approximately 12 service connections.
b.) Willow Street -replace approximately 500 linear feet of 6 -inch asbestos cement pipe with 6 -inch C-900.
There are approximately 12 service connections and potentially 2 valves that may or may not need to be
replaced.
c.) Spring Street -replace approximately 200 linear feet of 8 -inch steel pipe with 8 -inch C-900. There are no
service connections on this section.
The proposed plan sheet index for the 40% submittal is expected to include:
➢ Cover Sheet (1)
➢ Legend, Notes, and Abbreviations (1)
➢ Detail Sheet (2)
A Plan and Profiles (4)
Engineers Estimate & Specifications
A preliminary estimate of probable construction costs for the entire project will be prepared based upon our
plans at this stage. We will also prepare an outline of the technical specifications and submit five (5) copies to
the City.
Plan Submittal
We will prepare and submit for review 40% design plans which will include a title sheet plan and profiles of the
road water main improvements. The plan and profiles will show all pertinent topographic information, utilities
both above and below grade, and the road right of way with new alignment. We will address City comments to
the 40% design plans.
7
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Approach & Scope of Work
Deliverables: Five (5) sets of preliminary plans will be submitted to the City of Ukiah for review and approval
prior to our proceeding with final improvement plans.
hydrants and shown all service tie-ins.
Task 5-75% Design Improvement Plans
A 75% submittal of the plans and specifications will incorporate all
comments from the City review of the 40% plans. Final horizontal
and vertical alignment, lateral and service connections, and detail
plan sheets will be included. Construction documents and
specifications will be prepared in accordance with the City Standard
Plans.
Any information that is required for hazardous material disposal will
be incorporated into the specifications at this stage. At this stage of
design we will have resolved issues with any utility conflicts,
determined final locations of appurtenances such as valves and
We will utilize a conservative trench section so that geotechnical services are not needed for pavement concerns.
if the City determines after plans have been started that street reconstruction will be necessary, we can provide
the necessary services to add this detail to the plan sets. An updated cost estimate will be prepared for review by
team members and City staff at this stage of the project.
Pian sheets will be prepared at 1 "=20 scale. The technical specifications will be prepared in modified Caltrans
format and incorporate the City's standard General Conditions, Contract, Proposal, and Notice to Contractors.
Deliverables: Five (5) sets of plans and specifications will be submitted to the City of Ukiah for review and
approval prior to our proceeding with final improvement plans.
Task 6 -Final Plans, Specifications and Bid Documents
900% Final Plans, Specifications, and Estimate Submittal
This phase incorporates comments from draft plans, specifications, and estimates and produces final plans,
specs, and estimates ready for advertisement. Upon receiving comments from the City, we will review each
comment and address as need in the plans and specifications.
Task 6 Deliverables:
• 9 set of reproducible mylar plans and one copy -ready set of specifications
• One copy of contract documents, plans and specifications in digital format, AutoCAD<.R2006
• 20 copies of specifications
• 20 sets of full size plans signed by Registered Engineer
Task 7 -Construction Cost Estimates
Cost Estimates:
Cost estimates will be prepared for the proposed project at the 40%, 75% and 100% submittals. Quantities will
be developed in accordance with standard Caltrans pay items. Caltrans Construction Cost Database will be used
to estimate item prices, unless otherwise directed by the City. Project estimates will show individual pay items,
quantities, and costs as well as project cost summary, including appropriate supplemental work items and
contingencies.
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Approach & Scope of Work
Task 8 -Bid Assistance
We will assist in the bidding process including attendance at the
pre-bid conference, responding to questions during bidding and the
preparation of any required bid addenda.
Project Schedule
We have provided our initial project schedule within the proposal. It shows each task, start and end dates, and
task duration. We anticipate having 40% plans delivered by January 14, 2008 as requested by the City. Green
Valley will notify the City immediately of any problems that could adversely impact the project schedule.
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City of Ukiah
Water Main Design Improvement Project
Estimated Project 3chedu|e
September 14'ZOO7
Task
Oct -07
Nov -07
Dec -07
Jan -08
Feb -08
Mar -08
Apr -08
May -08
Jun -U8
JUI-Ub
AUg-U6
ep-_
Agreement Execution
Task 1 & 2- Project Mtg. & Info Gathering
Project Meetings
Collect Background information
'Task 3 - Topographic Mapping & Surveying
[Prepare Background Mapping
Task 4 - 40% Plans, Spec, & Estimate
40% Design Submittal
City Review
5 - 75% Design Submittal
75% Design Submittal
City Review
Task 7 - Final Plans, specs & Est.
Flinal Design reparation
Advertise Project for Bids
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Construct Project
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CITY OF UKIAH
Water Main Improvement Projects
Estimated Hours and Fees
Green Valley Consulting Engineers
September 12, 2007
ESTIMATED DESIGN FEES
TASK NUMBER
DESCRIPTION
PM I
$145
Muru5eu HL)UR5
Pro] Engr Staff Eng Cad Survey
$135 $120 $105 $190
Admin
$70
Subconsui.
Subtotal Fees
Direct
Costs
Task Total
Fees
Task 1 & 2
Project Meetings and PreliminaryResearch
8
10
4
8 0
4
$4,110 s
$ 100.00
$4,210
Task 3
Topographic Mapping0
4
30 24
2
$8,330 $
$ 200,00
$8,530
Task 4
40% Design and Improvement Plans
4
24
40
16
4
$10,580 $
$ 75.00
510,655
Task 5
Prepare 76% Design and Improvement Plans
4
20
32
20
16
$10,340 $
$ 75.00
510,415
Task 8
Final Plans, 5 ecifications
2
4
16
-124
$4,290
$ 100.00
$4,380
Task 7
Cost Estimates
2
0
0
12
0
$1,550
10.00
$1,580
Task a
Contract Assistance
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16
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2
$3,430 $
$ 50.00
53,480
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Estimated Design Fee Total $ 43,240.00
CONSULTING FNG1N!5FRS
2007 Staff Hourly Billing Rates
Principal
$185
Project Manager
$135-$185
Landscape Architect
$120
Project Engineer
$125-160
Staff Engineer
$120-$140
Survey Crew
$180-$215
Professional Land Surveyor
$135
Inspector
$100, a
Field Personnel
$95
CAD Technician
$110
Clerical/Word Processing
$68
Use of Company -Owned Equipment and Specialized Supplies
municipal engineering
civil engineering
landscape architecture
land surveying
The cost of using company-owned equipment and specialized supplies is included in
the hourly rates billed to our projects. These costs have either already been incurred
as the cost of equipment purchases necessary for us to efficiently perform our tasks
or represent a minor incidental cost that we feel should be considered as included in
the preparation of professional documents.
Miscellaneous External Expenditures
Miscellaneous external expenditures, such as those costs associated with
subconsultants, reproduction of originals will be billed at the actual cost plus 15%.
Mileage will be billed at $0.48.5 per mile.
November 21, 2007
Green Valley Consulting Engineers
335 Tesconi Circle
Santa Rosa, CA 95401
Attention: Ms. Liz Ellis, P.E., Principal
Re: Transmittal of Amended Attachment A to the Professional Services
Agreement for Design of Water Main Improvement Projects
Dear Liz:
Thank you for having your office Gall regarding a discrepancy between the fee
amounts stipulated in the body of the Agreement and the amount shown in
Attachment A cover sheet; there is a difference of $1000.00. The correct amount
of the Contract is $43,240.00 as indicated in the body of the Contract under
Section 4.1. Enclosed please find an amended Attachment A cover sheet to
attach to your copy of the Agreement. I will forward the amended attachment to
the City Clerk and others who have a copy of the agreement for their files.
Again, thank you for bringing the discrepancy to my attention.
cerely,
ck Kennedy, PE
Interim Water/Sewer Division Manager
PWD Project Manager
Cc: Linda Brown, City Clerk
Deborah Pollock
k
ATTACHMENT "A"
SCOPE OF SERVICES
WORK SCHEDULE
AND
SCHEDULE OF VALUES
FOR
WATER MAIN IMPROVEMENTS
SCOPE OF SERVICES
The scope of services shall include the performance of the professional engineering services
provided and described in. the Consultant's "Approach and Scope of Work", pages 6 through 9
inclusive, of the Proposal submitted by Consultant to the City dated September 14, 2007, copy
attached hereto.
WORK SCHEDULE
Consultant shall complete the Scope of Services as indicated in the Project Schedule included in
the Consultant's Proposal submitted to the City and dated September 14, 2007, copy is attached
hereto. As a result of the City executing the Contract later than expected, the Final Contract
Documents ready for bidding along with the required deliverables shall besubmitted to the. City
no later than by April 14, 2008.
SCHEDULE OF VALUES FOR VARIOUS WORK TASKS
The schedule of values for Tasks 1 through 8 identified, by the Consultant is as shown in
Consultant's "Estimated Design Fees" dated September 12, 2007. The fee total for each Task is
for reference purposes only and is not binding for that Task, however, the compensation for
completing all the tasks shall not exceed the total amount of $43.240.00
AMENDED 11/21/07 to Reflect Correct Contract Amount
ATTACHMENT A TO GREEN VALLEY CONSULTANT SERVICE. AGREEMENT
FOR WATER MAIN IMPROVEMENTS