HomeMy WebLinkAboutLS Mitchell Architect, Inc. 2015-03-10 I�
Contract #1415170
AGREEMENTFOR
PROFESSIONAL CONSULTING SERVICES
[Design Professional]
This Agreement, made and entered into this 10th day of March , 2015 ("Effective Date"),
by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and L. S. Mitchell
Architect, Inc., a corporation organized and in good standing under the laws of the state of California,
hereinafter referred to as "Consultant".
RECITALS
This Agreement is predicated on the following facts:
a. City requires consulting services related to architectural services for adaptive reuse of property
located at 1350 Hasting Road, Ukiah, CA for the Electric Utility Department.
b. Consultant represents that it has the qualifications, skills, experience and properly licensed to
provide these services, and is willing to provide them according to the terms of this
Agreement.
c. City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto as
Attachment "A", describing contract provisions for the project and setting forth the completion
dates for the various services to be provided pursuant to this Agreement.
TERMSOFAGREEMENT
1.0 DESCRIPTION OF PROJECT
1.1 The Project is described in detail in the attached Scope-of-Work (Attachment "A").
2.0 SCOPE OF SERVICES
2.1 As set forth in Attachment "A".
2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement
between City and Consultant. The written Agreement shall be in the form of an Amendment to
this Agreement.
3.0 CONDUCT OF WORK
3.1 Time of Completion. Consultant shall commence performance of services as required by the
Scope-of-Work upon receipt of a Notice to Proceed from City and shall complete such services
within 4 months from receipt of the Notice to Proceed. Consultant shall complete the work to
the City's reasonable satisfaction; even if contract disputes arise or Consultant contends it is
entitled to further compensation.
4.0 COMPENSATION FOR SERVICES
4.1 Basis for Compensation. For the performance of the professional services of this Agreement,
Consultant shall be compensated on a time and expense basis not to exceed a guaranteed
maximum dollar amount not to exceed $15,000. Labor charges shall be based upon hourly
billing rates for the various classifications of personnel employed by Consultant to perform the
Scope of Work as set forth in the attached Attachment B, which shall include all indirect costs
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Contract #1415170
and expenses of every kind or nature, except direct expenses. The direct expenses and the
fees to be charged for same shall be as set forth in Attachment B. Consultant shall complete
the Scope of Work for the not-to-exceed guaranteed maximum, even if actual time and
expenses exceed that amount.
4.2 Chanqes. Should changes in compensation be required because of changes to the Scope-of-
Work of this Agreement, the parties shall agree in writing to any changes in compensation.
"Changes to the Scope-of-Work" means different activities than those described in Attachment
"A" and not additional time to complete those activities than the parties anticipated on the date
they entered this Agreement.
4.3 Sub-contractor Payment. The use of sub-consultants or other services to perForm a portion of
the work of this Agreement shall be approved by City prior to commencement of work. The
cost of sub-consultants shall be included within guaranteed not-to-exceed amount set forth in
Section 4.1.
4.4 Terms of Pavment. Payment to Consultant for services rendered in accordance with this
contract shall be based upon submission of monthly invoices for the work satisfactorily
perFormed prior to the date of invoice less any amount already paid to Consultant, which
amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall
provide a description of each item of work performed, the time expended to perform each task,
the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall
be accompanied by documentation sufficient to enable City to determine progress made and
the expenses claimed.
5.0 ASSURANCES OF CONSULTANT
5.1 Independent Contractor. Consultant is an independent contractor and is solely responsible for
its acts or omissions. Consultant (including its agents, servants, and employees) is not City's
agent, employee, or representative for any purpose.
It is the express intention of the parties hereto that Consultant is an independent contractor
and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall
have no right to, and shall not control the manner or prescribe the method of accomplishing
those services contracted to and performed by Consultant under this Agreement, and the
general public and all governmental agencies regulating such activity shall be so informed.
Those provisions of this Agreement that reserve ultimate authority in City have been inserted
solely to achieve compliance with federal and state laws, rules, regulations, and interpretations
thereof. No such provisions and no other provisions of this Agreement shall be interpreted or
construed as creating or establishing the relationship of employer and employee between
Consultant and City.
Consultant shall pay all estimated and actual federal and state income and self-employment
taxes that are due the state and federal government and shall furnish and pay worker's
compensation insurance, unemployment insurance and any other benefits required by law for
himself and his employees, if any. Consultant agrees to indemnify and hold City and its
officers, agents and employees harmless from and against any claims or demands by federal,
state or local government agencies for any such taxes or benefits due but not paid by
Consultant, including the legal costs associated with defending against any audit, claim,
demand or law suit.
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Contract #1415170
Consultant warrants and represents that it is a properly licensed professional or professional
organization with a substantial investment in its business and that it maintains its own offices
and staff which it will use in performing under this Agreement.
5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City.
Consultant has no interest and will not acquire any direct or indirect interest that would conflict
with its performance of the Agreement. Consultant shall not in the performance of this
Agreement employ a person having such an interest. If the City Manager determines that the
Consultant has a disclosure obligation under the City's local conflict of interest code, the
Consultant shall file the required disclosure form with the City Clerk within 10 days of being
notified of the City Manager's determination.
6.0 INDEMNIFICATION
6.1 Insurance Liabilitv. Without limiting Consultant's obligations arising under Paragraph 6.2
Consultant shall not begin work under this Agreement until it procures and maintains for the
full period of time allowed by law, surviving the termination of this Agreement insurance
against claims for injuries to persons or damages to property, which may arise from or in
connection with its performance under this Agreement.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office ("ISO) Commercial General Liability Coverage Form
No. CG 20 10 10 01 and Commercial General Liability Coverage — Completed
Operations Form No. CG 20 37 10 01.
2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any
auto" or Code 8, 9 if no owned autos and endorsement CA 0025.
3. Worker's Compensation Insurance as required by the Labor Code of the State
of California and Employers Liability Insurance.
4. Errors and Omissions liability insurance appropriate to the consultant's
profession. Architects' and engineers' coverage is to be endorsed to include
contractual liability.
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
1. General Liabilitv: $1,000,000 combined single limit per occurrence for bodily
injury, personal injury and property damage including operations, products and
completed operations. If Commercial General Liability Insurance or other form
with a general aggregate limit is used, the general aggregate limit shall apply
separately to the work performed under this Agreement, or the aggregate limit
shall be twice the prescribed per occurrence limit.
2. Automobile Liability: $1,000,000 combined single limit per accident for bodily
injury and property damage.
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Contract #1415170
3. Worker's Compensation and Employers Liabilitv: Worker's compensation limits
as required by the Labor Code of the State of California and Employers Liability
limits of $1,000,000 per accident.
4. Errors and Omissions liabilitv: $1,000,000 per occurrence.
C. Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the
City. At the option of the City, either the insurer shall reduce or eliminate such
deductibles or self-insured retentions as respects to the City, its officers, officials,
employees and volunteers; or the Consultant shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense
expenses.
D. Other Insurance Provisions
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liabilitv and Automobile Liabilitv Coveraqes
a. The City, it officers, officials, employees and volunteers are to be
covered as additional insureds as respects; liability arising out of
activities performed by or on behalf of the Consultant, products and
completed operations of the Consultant, premises owned, occupied or
used by the Consultant, or automobiles owned, hired or borrowed by the
Consultant for the full period of time allowed by law, surviving the
termination of this Agreement. The coverage shall contain no special
limitations on the scope-of-protection afforded to the City, its officers,
officials, employees or volunteers.
b. The Consultant's insurance coverage shall be primary insurance as
respects to the City, its officers, officials, employees and volunteers.
Any insurance or self-insurance maintained by the City, its officers,
officials, employees or volunteers shall be in excess of the Consultant's
insurance and shall not contribute with it.
c. Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the City, its officers, officials, employees or
volunteers.
d. The Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to
the limits of the insurer's liability.
2. Worker's Compensation and Employers Liability Coveraqe
The insurer shall agree to waive all rights of subrogation against the City, its
officers, officials, employees and volunteers for losses arising from ConsultanYs
perFormance of the work, pursuant to this Agreement.
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Contract #1415170
3. Professional Liabilitv Coveraqe
If written on a claims-made basis, the retroactivity date shall be the effective
date of this Agreement. The policy period shall extend one year from project
completion.
4. All Coveraqes
Each Insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, canceled by either party, reduced in
coverage or in limits except after thirty (30) days prior written notice by certified
mail, return receipt requested, has been given to the City.
E. Acceptability of Insurers
Insurance is to be placed with admitted California insurers with an A.M. BesYs rating of
no less than A- for financial strength, AA for long-term credit rating and AMB-1 for
short-term credit rating.
F. Verification of Coveraqe
Consultant shall furnish the City with Certificates of Insurance and with original
Endorsements effecting coverage required by this Agreement. The Certificates and
Endorsements for each insurance policy are to be signed by a person authorized by
that insurer to bind coverage on its behalf. The Certificates and Endorsements are to
be on forms provided or approved by the City. All Certificates and Endorsements are
to be received and approved by the City before Consultant begins the work of this
Agreement. The City reserves the right to require complete, certified copies of all
required insurance policies, at any time. If Consultant fails to provide the coverages
required herein, the City shall have the right, but not the obligation, to purchase any or
all of them. In that event, after notice to Consultant that City has paid the premium, the
cost of insurance may be deducted from the compensation otherwise due the
contractor under the terms of this Contract.
G. Subcontractors
Consultant shall include all sub-contractors or sub-consultants as insured under its
policies or shall furnish separate certificates and endorsements for each sub-contractor
or sub-consultant. All coverage for sub-contractors or sub-consultants shall be subject
to all insurance requirements set forth in this Paragraph 6.1.
6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition
thereto, Consultant agrees, for the full period of time allowed by law, surviving the termination
of this Agreement, to indemnify the City for any claim, cost or liability that arises out of, or
pertains to, or relates to any negligent act or omission or the willful misconduct of Consultant
and its agents in the performance of services under this contract, but this indemnity does not
apply to liability for damages for death or bodily injury to persons, injury to property, or other
loss, arising from the sole negligence, willful misconduct or defects in design by the City, or
arising from the active negligence of the City.
"Indemnify," as used herein includes the expenses of defending against a claim and the
payment of any settlement or judgment arising out of the claim. Defense costs include all
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Contract #1415170
costs associated with defending the claim, including, but not limited to, the fees of attorneys,
investigators, consultants, experts and expert witnesses, and litigation expenses.
References in this paragraph to City or Consultant, include their officers, employees, agents,
and subcontractors.
7.0 CONTRACT PROVISIONS
7.1 Documents and Ownership of Work. All documents furnished to Consultant by City and all
documents or reports and supportive data prepared by Consultant under this Agreement are
owned and become the property of the City upon their creation and shall be given to City
immediately upon demand and at the completion of Consultant's services at no additional cost
to City. Deliverables are identified in the Scope-of-Work, Attachment "A". All documents
produced by Consultant shall be furnished to City in digital format and hardcopy. Consultant
shall produce the digital format, using software and media approved by City.
7.2 Governinq Law. Consultant shall comply with the laws and regulations of the United States,
the State of California, and all local governments having jurisdiction over this Agreement. The
interpretation and enforcement of this Agreement shall be governed by California law and any
action arising under or in connection with this Agreement must be filed in a Court of competent
jurisdiction in Mendocino County.
7.3 Entire Aqreement. This Agreement plus its Attachment(s) and executed Amendments set
forth the entire understanding between the parties.
7.4 Severabilitv. If any term of this Agreement is held invalid by a court of competent jurisdiction,
the remainder of this Agreement shall remain in effect.
7.5 Modification. No modification of this Agreement is valid unless made with the agreement of
both parties in writing.
7.6 Assiqnment. Consultant's services are considered unique and personal. Consultant shall not
assign, transfer, or sub-contract its interest or obligation under all or any portion of this
Agreement without City's prior written consent.
7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be
a waiver of any other or subsequent breach of the same or any other covenant, term or
condition or a waiver of the covenant, term or condition itself.
7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the
Agreement; 2) because funds are no longer available to pay Consultant for services provided
under this Agreement; or 3) City has abandoned and does not wish to complete the project for
which Consultant was retained. A party shall notify the other party of any alleged breach of
the Agreement and of the action required to cure the breach. If the breaching party fails to
cure the breach within the time specified in the notice, the contract shall be terminated as of
that time. If terminated for lack of funds or abandonment of the project, the contract shall
terminate on the date notice of termination is given to Consultant. City shall pay the
Consultant only for services perFormed and expenses incurred as of the effective termination
date. In such event, as a condition to payment, Consultant shall provide to City all finished or
unfinished documents, data, studies, surveys, drawings, maps, models, photographs and
reports prepared by the Consultant under this Agreement. Consultant shall be entitled to
receive just and equitable compensation for any work satisfactorily completed hereunder,
Design-ProfSvcsAgreemen[-March 2015
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Contract #1415170
subject to off-set for any direct or consequential damages City may incur as a result of
Consultant's breach of contract.
7.9 Duplicate Oriqinals. This Agreement may be executed in duplicate originals, each bearing the
original signature of the parties. When so signed, each such document shall be admissible in
administrative or judicial proceedings as proof of the terms of the Agreement between the
parties.
8.0 NOTICES
Any notice given under this Agreement shall be in writing and deemed given when personally
delivered or deposited in the mail (certified or registered) addressed to the parties as follows:
CITY OF UKIAH L. S. MITCHELL ARCHITECT, INC.
DEPT. OF ELECTRIC UTILITY A7TN: LAWRENCE MITCHELL
300 SEMINARY AVENUE 135 WEST GOBBI STREET
UKIAH, CALIFORNIA 95482-5400 UKIAH, CALIFORNIA 95482-5400
9.0 SIGNATURES
IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date:
CONSULTANT
BY: March 16, 2015
Date
PRINT NAME: Lawrence Mitchell
45-5218361
IRS IDN Number
CITY OF UKIAH
i '✓�� � !�_
BY:-/—— Zu ��,G
� � Date
,CITY MANAGER
i
ATTEST
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CI Y CLERK Date
DeciSn—ProtSe�csAgreement-March 2015
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� � �i �.r.� ti �, ?��i��
1\'ith c�ntttnur�l :iti���r<>�:il; I «�u�l�l ��i•ui�n;e t�, start rhr sur�•�t�, inrer�ie�t,, ai�cj s��ace
sl�>r,anlenrs �,t c�i,tin� r�periti<,ii; rc� �arhrr clata r�� l�c u:ccl in planniu,;; nc� ne�v sitc an�f
��Ulll�ltl� US:1f;C. - �
I h.nr att:ichcd :un�i�� itcur I tl�nu�;ht ini�hn c� c�f inrrr�st �c� ��<>u, iuclu�Gn�;:
l. 1'r��l�able 5a>��c� �>E ��•r�ice b�' Ph:isr
?. I3,l.ic 1'r��jc�t I�Ic>��- (�h:iit an<i (:h;irt ���irh �l�rund I�.inc°
3. � r::blc illusrrauri�* Cl�in�;s that can affrrt m�� c��sr
-�. (�tttc� Or�;inizati��nalChart
5. Pc�>jccr()e,�ailiz.iti��nal (:hart ��1
�:
G. I�i-��jrct (�t��:it�ix:art�>rtsil ('h:u•t f.2
?. 1>ctiuiUuii c�f Pfla�e� ancl Onc�r i'rrn�s
5. 1:a1r���lc �tir�c� I�c>rm
). ?(1►�/'?I!1 G 1�.�. Alitehell .Architcct. (nc. — [`ee tichecl�ilc
I�Z cl��•inn les mr tl�ank t���u .i�ain tc,r tl�i��,��j�i�rnini<<. 1 lu�,l; f<�r�varc3 tc>��-od;in��vith �����u.
I l �•uu lisi�,c yucstivn� <�r��-ant i�� discu�, Clai; prr>��osal terl h�cr a�n�act mi•,
�inccrch�.
.
�� ,.
j.�������ncc �. ��ell. :ll.�
1ic4iircct,t:-1 iS6t1 (t 1.3�1.15)
-- \V�� ; C: I� f'I .A �: �('UI'I�: UI� � I� I: �� i (� I� I: � I I \1 _�lll --
T��SI� .: I)1:SC'IZ11' I tO� — ----�______
U I , f'rojcct I)evzlopme�lt Phase:
a. Obtain }�la«s of e�isti���w facilit}�, ��i�th site(s) and huilding(s}
h. f�ssist in de��cl�pment �,i�sch�dule
c. ,'lssist in �stablishi���_ channc(s o1 cou�municati«n
d. .��ssist in dctcrminin� res�i��nsihilit�� tor din�ensi<�ns
�. :��>si5t in �l�terminin�� clra���in� standards an�1 sp�citication� lormat
l�. ;�lssist in �1�t�rminiti�� itunib�r i�t�mcetin��s and numh�r ��t site <<isits and buildin�,
�l�c:e5s
�_ r�ssist ii��luditin��esistin�� �i��elopin��space i�l��e3�tor�� ol��sistii��� i�,cations t��r ne���
>pa�e plannin,_ .
h. Neg��tiate tces an�i pay�ii�ent sche�iule
i. Revie�� ��nd e�ccutc: rc�nti-act
j. i'V1eet �ti�ith �I�enant Kepreselltati��es s�paratelti� ��nd sta��t plai�ilin�a acti��itic� an��
li;tin��ot'1lezcls an�j ��oals �
l:. ��uclit ��istin� I�urnitur< <�n�l eyui��m�nt ic�r� space planni�t��
I. rlti�iit elistin�� s�stem.. boil� �n���iri�nm�ilta( a�iil life safc.t��
i7�. ��1nal��ze �lata allcl lists
U2. Schcu�atic [)csiin 1'hase (1'rcE,are ��c�lin�in�u-�� ��raphic scheme): �
a. Ih��cl��p �,r�liininary ��robal,l� c��st statem�nt
h. St�l�mit scl�cn��� and co�t tc, O«nei�ETen,�ut ti�r re��ie���
r. Ue��elc�� ��ener��l in[ur�n<�tion for constru�tion �3orume��ts
d. Revie��� and analy�c O���nci-��1 enai�t responsts
c. Prc��arc r�spc>nsc ancl E�I�u� rc�isi�,ns as uccess<�rv
t�. Sul,mii rr�isi��ns iorsecuncl r��ie�v lif�nec�.s�ar��}
�� .-1s�i�i in l�urthcr Yroj�ct �ch�cluliil��
h. :lssisl iu llj�clatin�� Statement ut I'cobable Construction C'ost
a� 1'r��i�et :1�I�ninist��ation �
b. I)iscipliuc C'c�oi�clinaii�,i� ai�d D�,cument Ch�ckin�=
C. r1'�'CIICV' (_1tI15L1�i111�� tillll � l)C)I'C�IiI�fUOtl
�L �'u�n�diiiati��n c,f�C)���i�t7� 5u��pli�d l)atu and InCt�rm��ti��n
�. C'ourdinate and O��ersec S��stenl 1)esi��n Inic,�rati� anri f��cumentatii,n
1�. 11�lateri�il Research �nd Specificatiu��
<� :-lssist ii� l�urthcr 1'r�icct Sch�dulin�s
h. i�ssist itt l.�p�l�itin�� �tatctl���1t <�1� ubablc C'on,triicti��il Cc�st
U�4. C'onstructiun 1)<�cume FUTURE SCOPE TO BE DETERMINED
�a. I'rc7ject :'l��ministrat'
h. f�isriplinr C'o � �iiatii�n �ind I�<>c;w»cnt C'l��ckin��
r. .����ncr = nsiiltin,, anc{ C'o<�rilination
�i. C c ination ot O���ntr 5u}�plicd l�ata an<i Inf«n��ati��n
. C�x�rc(inatc ancl O��cr,e•c S��steiii De�ign ]nte��ratic�n and I)��cutt�e�nt�tic�n
l�. 1�latei�ial Research ancl Specificati�>>1
y .��i:Tl:;t i3i ��il'F�i*?iTit37t't�-.��Ellt't�i}I3ii`,
-- �� OIZ [� I'I. � \ �(�OPI; OI Sl�.l: � fl'I: I:�; l 1 �1.1 I 1•. - -
�l'�1SK v � DESC`IZI{'1-ION
. : . _ _ � ` ' � � � � � 'c , c iun ca,
i. �Iakc lina) ch�ckofd��cin»ents
j. Submit tu O��»�r
0�. f3icl�'�c��otiatiun F'hase:
.�. ,1���nc}� (�c�nsultin�� and C�o��r�linati<>n F3i�l ]1�'Iaterials and ('o��rdinatioi
b. Issue :��i�ienda
c. Yr����icle Clariticati��n ancl [Zesp��nc( t� Recluest f��i� Inl�ormation I��1)
d. ��ssist «�ith [3ic3 Upenin�� and I.���� Results
e. 1\ssist �viih (�:��aluation and Can��as Propc�sal
f. ��ssist ��ti�ith E're��arati��n �uld Exccution �I�Con�truciita�l ��reem�nts
Ob. Coi�structioil .��i>>iini�trxtion it)hscrvatioti 1'hasc: �
a. Proji;ct ��cin�inish�atic�n
l,. l�)iscipliii� (_'o�,rclin�atioil at�cl (���ctnnent ��i�cck' ,�
c. :���cncy C'<rnsttliin�� arid C'o<n�ciination
d. 1'r����r�ss fZevie��� (Si[e �'isit) and ('��t�strt tion Ohser�ati��n
�. Issue l=icici Rr��c�i�ts FUTURE SCOPE TO BE DETERMINED
t: f�ssist �vith Scfiedule ��'lonitorin�_
� :�tten�j �t�ctiil��s
h. .lssist in I-stablisl�in�� �'omm icatii�n Pr��crdui•e,
i. A,�i;t in I:�tabli�hiii�� �I�cst� �� aud Insp�ction Proceciw��s
j. I��-aluaie ancl 'l�rack Sub �ttals
k. C��orciin�lte ��iih i�ge •�� Inspections anci [Ze�•ie�vs
I. Revi�t�� "l�cstin<< al Insp�ctio» Re}�urts and Initiate �Appru��ri�ite r�cti�7ns
m. l�c�ie��� anci Cer ly I'cri��ciie Dra���s or A����licati��ns t<�r P�iyment
n. ;�ssist ��ith ' an,�cs and R�latecl l�ocumcntatiun
�. Assist ���it 'roj�ct C'lo;t-c�ut Inc(u�lin�,Collection of C)&NI t�ata c� L)ocumei�tati��n
and Pr� aratiun ot I'unch I:ist(s)
O7. Pust C'��nsU� �tic�n Scr��icc�
a. l' � ject :�d�ninistratiun
I�. �isriE�line C'u��r�iii�ation and Ue�cw»rnt Checl:in��
. ,����ncy Cc�ns��ltin`� anri C'ocirdination
d. Pro��ress IZr��ie���(Site �'isit) ancj C'unstructi��n Oh���r��ati<,n
e. lsst�e f�icld Re��orts
BASIC PROCESS FLOW CHART
by: L.S. Mitchell Architect, Inc.
i IDEA/CONCEPT/PROBLEM
�
N.T.P
(GATE) F'
PRE-DESIGN/PROGRAM/GATHER �
INFORMATION/DEFINE PROBLEM z
�
(Varies) a
See definition sheet for N.T.P �
cxplaination of terms. (GATE) �
�
SCHEMATIC DESIGN �
(15%) �
N.T.P W
�
(GATE) W
�4
�
(20%) �
N.T.P �
(GATE)
(40%)
H
U
ti N.T.P
� (GATE)
�
W
�
�
W
� BID
�50�0� OWNER/BUILDER
(Varies)
CANVAS N.T.P
PROPOSALS (GATE) (20%)
O U
z �
� � SIGN CONTRACTS OCCUPANCY
� �
� �
N.T.P. = Notice To Proceed = Project Sponsor Controlled Gate
[3ASIC:PROCESS FLOW Page 1 of 1 January.201�
BASIC PROCESS FLOW CHART
by: L.S. Mitchell Architect, Inc.
IDEA/CONCEPT/PROBLEM
N.T.P
(GATE) F'
PRE- ESIGN/PROGRAM/GATHER �
INFO MATION/DEFINE PROBLEM z
�
(Varies) ,_�,1
See definition sheet for N.T.P �
explaination of terms. (GATE) �
�
SCHEMATIC DESIGN �
(15%) �
N.T.P �
�
(GATE) W
�
�
(20%) 7
N.T.P �
O
(GATE)
TTl11�T TlI�T 7A,TTI�TrTC'
T1T11TI70ri G�YI'Ii�TiTr
(40%)
U
ti N.T.P
� (GATE)
�
W
�
� -
W
� BID
�50�0� OWNER/BUILDER
(Varies)
CANVAS N.T.P
PROPOSALS (GATE) (20%)
O U
Q W
� � SIGN CONTRACTS OCCUPANCY
� �
N.T.P. = Notice To Proceed = Project Sponsor Controlled Gate
13ASIC PROCGSS PI.OW Page 1 of 1 January�.201�
Factors for Estimating Job Costs
��,b: CD:VSL'I.T-13_SOH.��STI1�'GS2I7., U:lil.fil� (:i��il: TI39 � — �
`�iructlu:�l: ZI:1 (D.�rid Cauper, S,r',)
(:lic�,i: CIT}'QI-'Uh'I.�1.H, FII�CTRIC UTI1;17'�'171�'P.F1R'I'r11LNT' ."�(ccli.�ntc:nl: THri
I:lec�tricil: 7l3.9
lrciuiccc I..S. �tititchcll�lrchirccr, hrc. (Lanrc��ce S. .11itchc•/%A/,9) I.anil�c:�n�•: 7'BA
-- - -
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� �OF3 12i3QUIRFI�ITN7S 1 t.S NC) fOi3 K�QI IILLI�{F N'TS �-� }:P;S- - NO
! _ _ _ _ �--- -
\1 ii.� ficl<I mc�i,u�cmciir. u�ntirin rz�si�ns� 9�� --- —�--
— -- — _—
i _ •, . . . �oi)c:{ntsert�altr�n i �
� Di�wr�i�iutt�.,ti.icm. -. 9�7 — _ -- --
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• . . • I•:n�x�.?{'cntl,u'��11llon � 777
' \�� tcc���c alilitu�sftr��I:in ��? - � --I.— —_
- I�tul.in:t11.��L - --
- ---- �__ X
Rcd lin� �m��l.ut� 9�? — _--_-
—
I I•:icct�tc �I iu��vc•t ���
- --_ _ _ .
\\'c clo uorlc�ii�di.��tiin�;` Tl3.;t � i-- � 1�:1�•�ri�cil li hnn�; ��9 _—
IT':�Pcr>u�,��ltccl b� ��thi�s - - ~-- - - .- i tiur GghiinL,=-- �7? —
� Srp�as 6ti othcn _ ---� � ---
�_ � 1 u�.ind ,ccu�7iti's�',fcm � ??� �
( \�'e�irnti���1c p.tF�cr T&;1�1 ti�fund s��srem� � —� 7?� �
ti��cciliru�inn�m d�';nt��nts —�' :9&li C)j,tion -�Icpliunc s•;.tc�n ?7? �—
��uhc rtn>n\LitiRt t;til _ ---
' 1 l�L/'O�tiott ' � -----
— I l o��ci ;tu�ti. �X--
' t�t7. O�rinrr - _ _ _ ---
�>uiiic.iu�i�'1i:�_t�,r �Luri l�urm j / I �j`I:�i lcc �
— -- —t_ - -
� tihr���dr:�nvzr,rc���u�� � 7'RA ! ' � - --- -
�, �CfCCi1Lt4;C ; V
� --_
{ A
( c�nstruct�i�ii rc�vic�c. -tril�s Tlf,�t j �i'im��,an�l m:ucri,�i� X/N.T.E. —
i ln.ilti,u ul I��d> - Tff.1 P.irti.tl��;���ncni� x--
' __.
__
(�nc��:uu�n:md rej�n,•itnt; TB.�1 --
. _. - . --
� Do��n��tt-mcr�i �.
lcct�ni �l�iwin�. X 1-1 " per month unpaid h<ilance X -
_- - - - - -�- '
� f.c�,t esliit�atr ___ � —--I-
.Y%bi J�i,:tse O�rrnn�e awhunzecl X -
�i Plurnl�m<>,in>i�lc ??? I_,�mit:iuon nt I�abil�tt ' �90,OOO.QO �
.—._ , ,
1'lumbin��,sttr :
--- _ _� -X S�ccial conditions. � �- �� �-
Pnc:ire disP��.�l«•srem ; .!` _ Civil Iins;aneerm�; -- — X
' _----___ : ,
Pi•���arc.� itc i ti��stcm
� 'k 'Cu����};ra��h�c tiun•ey X
rn•c I�rorec.lion st�stctn :1lndili•ts:�istin} 1 Gcr�rccluucal i?rifnncc•rint� X —
� �itc storrn dr,iin:i�e � .Y Sitc\C'orlt Obscrvarion&7�c,tin�; -- X
' Ins�dc storm�lra�n:�};c ; __
- � -
Pa�c I r�f [
� �;_, e � e 1�l� it�: � � l� .�ic �� � � e � � 9 � n �; e
13 u � I d i n �� \ i r h i t e c i , � n �I 1. ;� n �1 1' I a << n r r ;
Tvpicafl}', tlie de.i�i1 pruces; it� �ln arcltite�•t�u-��I oflicc coilsist�; ot sevor�il �vell-�1�1i�1e�l
phases
Pru��rami»iu<_� ln this pl���sc. thc architc�t secks t�7 undcrstancl user nee�j� and tr��nslates
the�e iirc�i, intu a list ��i' Sp<ice� nc�•c(�d. thc r�c}uirem�>>tti e�i' tl�o�� s��a��s and tt��
r�l�itiunshi}�s anu,n� th� s��aces. 177e i�easibilitv an�i sitt suidies lead dircctI�� to the
�ro�.�ramn��ing st<���c ���(Icrc <,ccupanc)� rcc�uirern�nt�s anit s}�are �•elatiunships are
c��,nrdii�ateil ��i�h bud�c� r�iisici�ratic,ns ancl tinancin���.
Feasibilit�� �: Sitc.:�n�llvsis Re��arclle„ ol�buil�ii���� ly�pe_ thc �luestioi�s c>f feasibilii�� and
site charart�ristics must bc c<�nsi�iered iirst. and it i� hi��hl�� in��,c,rtani that archit�ctui-al
(and olYcn en��in�erin��) ser��ice� l�e a��ailxbl� cl�n-in�� these pr�liminary studies. I'h}�sicaJ
and en��ironmc;ntal c��nditiuns at thc sit� ma<< �aert strr�n�� intlu�nct c�n tht typc: ol�
�tct�cture reyuir�ci tc, l�o�isc the c<�ntemE�fate�l I��.uletic�ns; an�l ���h�❑ marl:et E�i�tential an�l
tinancial anal��si� are bein�� c��rried uut 1�1' ccunomic consultant:;, the c�7ncin�rent
a��ailabilit�° u3;n�chiiretural r��nsuli<3ti�>» ���ill brin�� tcc}�nical cotisideration� ti> bear <�n thc
m�ui�� I�actrn�s th��t call tor juint re���luti�ni.
Sch�mati� �)c,i��n Inciudcs E���climinar��e��aluatic>s� �l�>�cner suppli�cl pru��rz�m.
sch�dtile, and buci�r�t, <(et�i�it�inati<?i1 ��f��r��jeet re��uirements_ ���ith {)���ner e�,ncu��renc�.
I}1C fCV'1C'lY O( �1�CC1-11A�r 11�51�.!Il COIlCC'(1LS C1l1Cl Cl1IlSlCUl:IIOR cl]?�)1'OC1C}7�5. �l fle SC�1e111�1t1C
d��ign l�h�lse oftl�e �����rl. ���c,ul�i ii�clude tl�e prc���u�ation cafa d��i�n respc,nse consistin��u1
��relimi��arv clra�cin�rs of tht site. thc Ilo��r pl�n, and cxtel�ior el���atiuils. (�tller�i��a�vin�.:s
and cic7cuii�etits �t�<i��bi; pr�p��i'ecl ��vhicll in th� c�2�iiiion c7f thc r�rcl�itz�ct are itecessar}� t«
comr»unicate: the cjesi�_n c�,u�poncnts. �1 preliminary� e;tiil�atc of�onstructi��n cost �rilt b�
��ruvided hased on curre�it ��r��ject area �ncl s��>��e lor th� (.h��nera cc�usidct•ation.
D�si�,n I)e��elo �n1�F�t includes cle�i��n int���ratiun aC<iE�prc»���i �chematie� Uesi��n cunceE�t.
and �ii�� ni�xlil�icatic�n atith�,riied h� ih� C7���iicr in th� ��r����ra�>>. scl��dule ur bttd���t. ancl
thr various sr•t�ms to h� in�c�rpc�ratcii in[o tlie pr<�ject. 1-laterials and the siz� and
chaiacter c�1��h� E'rujcci n�ill b� ciei�ii��ci i�� ternls c,l�architectur�l. structuraL merhanical.
an�1 el�cirical ti}�stem,. and oth�r cnmponei�ts as m����h� n�ces�ar��. 'llie preliminarv
statemcnt� uf canstructiun c<>st ���ill be t�cvi����cd ciurin�� this ��li��se ���ith O�vner.
�'�'urkii��� Uca���iti���s �� �xciticatioi�, 't��l�cse an�1 otl»i� docun�cnts r�quircd far biciciin� and
cuilstructic�n are �,r�paT'c�l li'ui» tl�< <jLfi��iti��� iiesi��n dr�i��in��s and c�utliile spcciticatio»
dc��elc�p��l iil Ute �lzsi���u phasc,. �
liiddin� II' c<�ustrurtion is t<� b� a�cc>>nj�li,hc�i h� �����1����titi��c-hid 1ttm��-stun i;c�i�tract.
invitatii�ns i�� l�icl (��r a�l���i-ti,<�i�ei�t� l��itl� E�t�hlic ���ui'E:) ar� i;�u�ci ailcl bids are receiv�d ����
a �pecitied datc at the en�i oi�the hiddin�� E�cri���l.
j l�\\'c;t(;��hb:`!r.rt.��:itc J73 I'ki.il).��1 4i iS2 i}G7
I'�l���h�mr 707-462-8775 l�.u-im;1�. ?07-�462-1�1!
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I� u i l �j i n tt 1 r r h i t i• i t = ,� n �l 1, a n �l 1' 1 a n n c r ;
�1�tiai-cl_ut� Cun�tructiun C'ontr�ict ��i't�r ailalvrin�� an�{ cllecki��,� th� �iid5, the arcl�it�et
makc� recoi»menciati��ils i�o th� u�<<ner. ���f3r� tll�n ��re�c�e�i> �u a����►rci thc cc>nti°act anc�
authc�ri�c the Start of�constniCtion.
C`onstructie�ii I)urin�,�� the ��ro��rc;s ol� c«nstrttctie�n, the ar�hitcet-�n«iueer car�'ics «ut his
contra�t aclu�inistratio�i Ciuictic,ns as il�line�3tt�l in the a�r�ement b�t���een o�ti�ner and
<irchii�ct.
Substanti�] Completion '1 hi� ��ccurs �ti�h�n c��n5truction ��C thc buildi�i�� is sutticiently
c��mpl�ted sc> tl�at tL� o���ncr can tak� uccti��anc}�.
I�inal C�oi1i l�tion �1��his i� r�achcd aftcr 1�inal ins},ectio►�. linal acrz}��ancc h�� ti�e o���ner an�l
�1R.1� (?t1�171ci1T.
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RELATI�NSHIP .AND BASIC TASK SUBDI�ISIONS
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k. _� STRUCTURE , ..�,.-
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L . S . Mit� cllcll � r�; hitect , Inc .
PKUGR_1 �1 EI. L ��II: N I��ilVl�ORi�IA�1� 1O �I R [�: SOliR�' I:
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--- -- --
__ ___ -- -
i . �P��C[�•Jl)F�:PT: tN7�(�:RV�IF.��'EE: l�itle:
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I. IZI�:OLIRG;ViI;��I(S�:
I.l. IZ�yuircd adjac�i�cies anci.���r pn>zimiti�,:
l.?. ��ccess rcquirement,{luaclinz'sta�sing�stora�,e'�iispla��)
?. ST,�1(ili�G RI��:O�111t(�:��1[�i�T�S
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=t.I_ ('h��sical
-�.?. l��xir Heithts!�Vidth;�[:c�uipm�nt i��laintrn�nce ��. I�cli��eries. etc.
-1.3. Rc,om 1 ici�=ht
4.-.� Dimcnsiona! l:iniiiatiun;
�1.�. [:n��ir��nm�ntal
-�.�.1.1. (rn���ct•attni:
•�.�.1.2. I luniidit�
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6� UISPL��I' REQUIRF��1t;N1�S
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fi?. Flcxihle
6.3. Secw•it��
6.-�. ln�ent<�r� �,f item;��hibiteil and melhod;ul clispla�
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7.2. :1re��
7.�. Scnsitivit��IVi�latilit��
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5.1. Scriu�itv/\�lonit�,rin�
S?. I�i«o�� luatlin��
5.;. Acou;tical
ti.-l. �en iccs
b.-1.1. ��'at�r
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8.-3.�4. �pace Conditionin`�
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9.2. �9utiabic I:yui��ii�eiit
9.3. Built-in Equipment
II). A(_'C1:5S
IO.I. (':�RI�IN(i
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10.�?. [31111,llING
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IU.4. O�I�HEI:
;
� . . `� . ���lit � l� � ll i� i't; lltt � cl , I �] c . ATTACH�/IENT "B"
13uildin�� :lrchit�� tti ��: (.��n�i Planners
f:l7�ccti��e J�inu<3rv 1. ?t)1�
SCE IEI)l�LI�. QF RATI��S — ?O15!2016
t�jtivc���:tit. ,axc�r�t��N:cf� tt.. ti>>c�t��i��............................................................�siz�.00
Af2Ctl17'EC"T'(Vac:�nt).........................................................................................S10U.OU
1)F:titG\' ;iti5Ot'i;�Tl: (�'ac�int)............................................................................Stia.Op
TF.CIiVIClAi�i!f)R:1F`TS;11A'�\ II;( A[) 1Ir�N:1GGR(�'acantl............................5b5.OQ
�1'I:C11:�[C I.AN/DItAFTSI�I:�:�i I/C.al)C)Pl•:R:1TO1Z ((=1�i�s) 550.00
TF.CHNICIAN/Dl2;1FCS��iA\ I (B. \litchcll)......................................................4-tU.00
OFFI( E 11:i,VA(:I:itlSGCItF:T:1Rt'If3OOKKf;LPF.IZ(Barbcr)........................S3S.0�
11�4RK-l�P O� ttF�119BD4ZSlRL[? f��,�:Pl•:A5[:S ................................. Cost p{us 10.U'%,
5(��3C01'I�R.-�('TSk:li�'ICt:S ............................................................. Cust �ilus 10.0'%�
til{t.{:>�(:F. R{:I�iRU1ttiE�it�.'�i ..................................................................till.��! �iilc
Other�1'erm Notes:
—_ ._—_ __— ---- -- --_ _ -- - --- . _ ---_
- 11inimum 13ourl�� char��e i� unc(1) hour.
- �Tininium timc ��nit is S minutes.
- Fee�h'ucttn-e mu�be defincti �lse��tiere in tht•�j�,reement.
- �i�he�c ratcs m.�}' I�e:j�ljttste�l a�inualt} at :�rchitt�et's arptio��u�i tl►e xnni�ers<ir� d.ite of ttte
a�recme��t in �cc��r�lancc nith the Cun�umer 1'rire Inde1 i�sued br thc l;.ti. Dep�rtn�ent of
Labor. f3ureuu uf L.abnr 5tatistics f'or..All i'rbar� Consumcrs" in tian l�r�uiciscu-O.il:lat�il" fiir
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