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Home My WebLink About2015-04-01 PacketCITY OF UKIAH CITY COUNCIL AGENDA Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 April 1, 2015 6:00 p.m. 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Minutes of March 17, 2015, a Special Meeting. b. Minutes of March 18, 2015, a Regular Meeting. c. Minutes of March 23, 2015, a Special Meeting. 6. RIGHT TO APPEAL DECISION Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90) the time within which the decision of the City Boards and Agencies may be judicially challenged. 7. CONSENT CALENDAR The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission recommendations. a. Report Regarding the Purchase of Graphic Design Services, and Approve the Purchase of Printing Services, for the Activities and Recreation Guide. b. Cal Fire Desires to Extend the Current Lease Agreement to Continue its Occupancy at the Ukiah Airport. c. Approval of Resolution Regarding Open Market Procurements Pursuant to Ukiah City Code Section 1522 Adding the Purchase of Supplies and Services Used for Catering Events and Private Party Activities, Which are Fully Reimbursed by Clients/Customers Utilizing City Event Services (E.G. Conference Center), to the List of Items not Requiring City Council Reporting or Awarding. d. Approve Plans and Specifications for Specification Number 14-04 for the North State Sewer Main Replacement Project and Direct Staff to Advertise for Bids. Page 1 of 2 Page 2 of 2 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be taken on audience comments in which the subject is not listed on the agenda. 9. COUNCIL REPORTS 10. CITY MANAGER/CITY CLERK REPORTS 11. PUBLIC HEARINGS (6:15 PM) 12. UNFINISHED BUSINESS a. Approval of Amendment to Professional Services Agreement with GHD, Inc. in an Amount not to Exceed $27,120 for Construction Management and Inspection Services for the Northwestern Pacific Rail Trail Project Phase 1, Specification No. 14-01. b. Approve the Job Description Changes for the Deputy Director of Public Works- Streets/Engineering, Public Works Water, Sewer and Streets Maintenance Supervisor, and the Senior Equipment Mechanic/Corporation Yard Supervisor. 13. NEW BUSINESS a. Oral Presentation: 24-Hour Outage Hotline. 14. CLOSED SESSION – Closed Session may be held at any time during the meeting 15. ADJOURNMENT Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 27th day of March, 2015. Kristine Lawler, City Clerk Agenda Item 5a CITY OF UKIAH CITY COUNCIL MINUTES Special Meeting CIVIC CENTER CONFERENCE ROOM 4 300 Seminary Avenue Ukiah, CA 95482 March 17, 2015 3:00 p.m. 1. ROLL CALL Ukiah City Council met for a Special Meeting on March 17, 2015, which was legally noticed on March 12, 2015. Vice Mayor Scalmanini called the meeting to order at 3:23 p.m. Roll was taken with the following Councilmembers Present: Maureen Mulheren, Kevin Doble, Jim O. Brown, Stephen Scalmanini, and Mayor Douglas F. Crane (arriving at 3:32 p.m.) Also Present: Pat Thompson. Vice Mayor Scalmanini presiding until Mayor Crane’s arrival. 2. PUBLIC COMMENT CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 3:24 P.M. 3. CLOSED SESSION PUBLIC EMPLOYEE APPOINTMENT Title: (City Manager) No reportable action was taken on the Closed Session item. 4. ADJOURNMENT There being no further business, the meeting adjourned at 5:00 p.m. ________________________________ Kristine Lawler, City Clerk Agenda Item 5b CITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 March 18, 2015 6:00 p.m. 1. ROLL CALL Ukiah City Council met at a Regular Meeting on March 18, 2015, having been legally noticed on March 13, 2015. Mayor Crane called the meeting to order at 6:01 p.m. Roll was taken with the following Councilmembers Present: Maureen Mulheren, Kevin Doble, Jim O. Brown, and Vice Mayor Scalmanini. Absent: Mayor Crane was absent by prearrangement. Staff Present: Jane Chambers, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk. Vice Mayor Scalmanini Presiding. 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Minutes of March 3, 2015, a Special Meeting. b. Minutes of March 4, 2015, a Regular Meeting. c. Minutes of March 10, 2015, a Special Meeting. d. Minutes of March 11, 2015, a Special Meeting. Motion/Second: Mulheren/Doble to approve the minutes of March 3, 2015, a Special Meeting; March 4, 2015, a Regular Meeting; March 10, 2015, a Special Meeting; and March 11, 2015, a Special Meeting as submitted. Motion carried by the following roll call votes: AYES: Mulheren, Doble, Brown, and Scalmanini. NOES: None. ABSENT: Crane. ABSTAIN: None. 6. RIGHT TO APPEAL DECISION 7. CONSENT CALENDAR a. Report of Disbursements for the Month of February. Motion/Second: Doble/Brown to approve Consent Calendar Item 7a, as submitted. Motion carried by the following roll call votes: AYES: Mulheren, Doble, Brown, and Scalmanini. NOES: None. ABSENT: Crane. ABSTAIN: None. 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS 9. COUNCIL REPORTS Presenters: Councilmembers Mulheren and Brown, Vice Mayor Scalmanini. Staff Comment: Sage Sangiacomo, Assistant City Manager. 10. CITY MANAGER/CITY CLERK REPORTS Page 1 of 3 City Council Minutes for March 18, 2015, Continued: Page 2 of 3 11. PUBLIC HEARINGS 13. NEW BUSINESS a. Discussion and Possible Adoption of a Resolution to Approve the Ukiah Valley Medical Center Permanent Heliport Relocation Mitigated Negative Declaration and to Approve the Permanent Heliport Relocation – Planning and Community Development. Presenters: Charlie Stump, Planning and Community Development Director and Kevin Thompson, Principal Planner. Motion/Second: Doble/Brown to adopt a Resolution (2015-09) approving the Mitigated Negative Declaration and the Relocation of the Permanent Heliport for the Ukiah Valley Medical Center. Motion carried by the following roll call votes: AYES: Mulheren, Doble, Brown, and Scalmanini. NOES: None. ABSENT: Crane. ABSTAIN: None. b. Receive Quarterly Report Regarding Ukiah Valley Fire District/Ukiah Fire Department Operations – Administration. Presenter: Chief John Bartlett, Fire Chief. Presentation was received. c. Appointment of Fire Discussion Ad/Hoc Committee Members – Administration. Presenter: Jane Chambers, City Manager. Public Comment: Tom Fletcher. Motion/Second: Mulheren/Scalmanini to appoint Councilmembers Brown and Doble to the Fire Discussion Ad Hoc Committee. Motion carried by the following roll call votes: AYES: Mulheren, Doble, Brown, and Scalmanini. NOES: None. ABSENT: Crane. ABSTAIN: None. 12. UNFINISHED BUSINESS a. Award Professional Consulting Services Agreement to Jane Valerius Environmental Consulting in the Amount of $18,950 for Preparation of Special Status Plant Survey Report for Ukiah Landfill Closure CEQA Update – Public Works. Presenter: Rick Seanor, Deputy Public Works Director. Motion/Second: Doble/Brown to award professional consulting services agreement (COU No. 1415-176) to Jane Valerius Environmental Consulting in the amount of $18,950 for preparation of special status plant survey report for Ukiah Landfill Closure CEQA update. Motion carried by the following roll call votes: AYES: Mulheren, Doble, Brown, and Scalmanini. NOES: None. ABSENT: Crane. ABSTAIN: None. b. Award Professional Consulting Services Agreement to Wildlife Research Associates in the Amount of $13,295 for Preparation of Special Status Wildlife Survey Report and Wetland Delineation for Ukiah Landfill Closure CEQA Update – Public Works City Council Minutes for March 18, 2015, Continued: Page 3 of 3 Presenter: Rick Seanor, Deputy Public Works Director. Motion/Second: Doble/Brown to award professional consulting services agreement (COU No. 1415-177) to Wildlife Research Associates in the amount of $13,295 for preparation of special status wildlife survey report and wetland delineation for Ukiah Landfill Closure CEQA update. Motion carried by the following roll call votes: AYES: Mulheren, Doble, Brown, and Scalmanini. NOES: None. ABSENT: Crane. ABSTAIN: None. 13. NEW BUSINESS - Continued d. Receive Budget Hearing Schedule for FY 2015-2016 Budget Process – Finance. Presenters: Jane Chambers, City Manager. Budget Hearing Schedule for FY 2015-2016 was received. Council Consensus directs staff to schedule an additional budget hearing date of Monday, May 18, 2015, between 3:00 – 7:00 p.m. THE CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 7:04 P.M. 14. CLOSED SESSION - Continued a. Conference with Real Property Negotiators (§54956.8) Property: APN 003-230-03-00 Negotiator: Jane Chambers, City Manager Negotiating Parties: City of Ukiah and Mark & Jann Lanz Under Negotiation: Price & Terms No action was taken on Closed Session Items. 15. ADJOURNMENT There being no further business, the meeting adjourned at 7:23 p.m. ________________________________ Kristine Lawler, City Clerk Agenda Item 5c CITY OF UKIAH CITY COUNCIL MINUTES Special Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 March 23, 2015 3:00 p.m. 1. ROLL CALL Ukiah City Council met for a Special Meeting on March 23, 2015, which was legally noticed on March 19, 2015. Vice Mayor Scalmanini called the meeting to order at 3:03 p.m. Roll was taken with the following Councilmembers Present: Maureen Mulheren, Kevin Doble, Jim O. Brown, and Stephen Scalmanini. Absent: Mayor Douglas F. Crane by prearrangement. Also Present: David Rapport, City Attorney. Vice Mayor Scalmanini Presiding. 2. PUBLIC COMMENT CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 3:04 P.M. 3. CLOSED SESSION PUBLIC EMPLOYEE APPOINTMENT Title: (City Manager) CITY COUNCIL RECONVENED IN OPEN SESSION AT 3:23 P.M. Council Consensus (Mayor Crane absent) as reported by Councilmember Doble, to instruct the City Manager, using her purchasing authority, to retain Ralph Anderson & Associates to assist the City Council in evaluating in-house candidates for the position of City Manager. 4. ADJOURNMENT There being no further business, the meeting adjourned at 3:27 p.m. ________________________________ Kristine Lawler, City Clerk