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Home My WebLink About2015-03-04 CC Minutes CITY OF UKIAH CITY COUNCIL MINUTES Regular Meeting CIVIC CENTER COUNCIL CHAMBERS 300 Seminary Avenue Ukiah, CA 95482 March 4, 2015 6:00 p.m. 1. ROLL CALL Ukiah City Council met at a Regular Meeting on March 4, 2015, having been legally noticed on February 27, 2015. Mayor Crane called the meeting to order at 6:04 p.m. Roll was taken with the following Councilmembers Present: Maureen Mulheren, Kevin Doble, Jim O. Brown, Vice Mayor Scalmanini and Mayor Crane. Staff Present: Jane Chambers, City Manager; David Rapport, City Attorney; and Kristine Lawler, City Clerk. 2. PLEDGE OF ALLEGIANCE 3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS 4. PETITIONS AND COMMUNICATIONS 5. APPROVAL OF MINUTES a. Minutes of February 4, 2015, a Regular Meeting. b. Minutes of February 17, 2015, a Special Meeting. c. Minutes of February 18, 2015, a Regular Meeting. d. Minutes of February 19, 2015, a Special Meeting. e. Minutes of February 23, 2015, a Special Meeting. f. Minutes of February 25, 2015, a Special Meeting. Motion/Second: Doble/Brown to approve the minutes of February 4, 2015, a Regular Meeting; February 17, 2015, a Special Meeting; February 18, 2015, a Regular Meeting; February 19, 2015, a Special Meeting; February 23, 2015, a Special Meeting; and February 25, 2015, a Special Meeting, as submitted. Motion carried by the following roll call votes: AYES: Mulheren, Doble, Brown, Scalmanini, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. 6. RIGHT TO APPEAL DECISION 7. CONSENT CALENDAR a. Report of Disbursements for the Month of January Motion/Second: Brown/Doble to approve Consent Calendar Item 7a, as submitted. Motion carried by the following roll call votes: AYES: Mulheren, Doble, Brown, Scalmanini, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. 8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS 9. COUNCIL REPORTS Presenters: Councilmember poble and Vice Mayor Scalmanini. 10. CITY MANAGER/CITY CLERK REPORTS Presenters: Jane Chambers, City Manager; Tim Eriksen, Public Works Director; and Mel Grandi, Electric Utility Director. Page � of 4 City Council Minutes for March 4, 2015, Continued: Page 2 of 4 11. PUBLIC HEARINGS 12. UNFINISHED BUSINESS a. Authorize a Budget Amendment in the Amount of $220,000 to the Internal Dispatch Service Fund for the Purpose of Upgrading the City of Ukiah Radio System as Part of County-Wide Combined Dispatch Center Improvement Project— Police. b. Authorization of the Purchase of a Dispatch Center Radio Console System from Motorola Solutions, Inc. in the Amount of$187,993 —Police. Presenter: Chief Chris Dewey, Police Chief. Staff Comment: Karen Scalabrini, Finance Director. Motion/Second: Doble/Scalmanini to authorize a budget amendment in the amount of $220,000 for the purpose of upgrading the City of Ukiah radio system as part of the County-Wide Combined Dispatch Center Improvement Project, and authorize staff to purchase a Dispatch Center radio console system from Motorola Solutions, Inc., in the amount of $187,993. Motion carried by the following roll call votes: AYES: Mulheren, Doble, Brown, Scalmanini, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. c. Authorize Execution of Amendment to the Agreement with EBA Engineering in an Amount Not to Exceed $55,720 for Additional Work for Ukiah Landfill Closure Construction Documents — Public Works. Presenter: Tim Eriksen, Public Works Director. Motion/Second: Scalmanini/Mulheren to authorize execution of amendment to the agreement (COU No. 1213-115-A1) with EBA Engineering in an amount not to exceed $55,720 for additional work for Ukiah Landfill closure construction documents. Motion carried by the following roll call votes: AYES: Mulheren, Doble, Brown, Scalmanini, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. d. Approve Plans and Specifications for Spec No. 15-03 Grace Hudson Nature Education Facility Grant Project— Community Services. Presenters: Sherrie Smith-Ferri, Museum Director and Ann Baker, Ann Baker Landscape Architectural. Motion/Second: Doble/Mulheren to approve Plans and Specifications for Spec No. 15-03 for the Grace Hudson Nature Education Facility Grant Project, contingent upon expiration of 10-day appeal period of the Planning Commission Approval. Motion carried by the following roll call votes: AYES: Mulheren, Doble, Brown, Scalmanini, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. e. Discussion and Consideration of Proposals for Engineering of the Public Infrastructure Improvements for the Perkins Street Depot Property and Proposed Courthouse Site in the Amount of $55,000 and Approval of Corresponding Budget Transfer and Appropriation — Community Services. City Council Minutes for March 4, 2015, Continued: Page 3 of 4 Presenters: Sage Sangiacomo, Assistant City Manager and Shannon Riley, Project and Grant Administrator. Public Comment: Judge David Nelson, Mendocino County Superior Court Presiding Judge and John McCowen, Mendocino County 2�d District Supervisor and North Coast Railroad Authority Board of Directors Representative. Motion/Second: Brown/Doble to: 1) Approval of the amendment to Contract 1415-149 (COU No. 1415-149-A1) with Rau and Associates for Phase One Engineering in the amount of $16,500; 2) Approval of Rau and Associate's proposal (COU No. 1415-166) for Phase Two Engineering, not to exceed $38,500; 3) Authorization to negotiate a Memorandum of Understanding (COU No. 1415-167) with NCRA to recover the costs of engineering associated with these contracts, contingent on the sale of the site to the JCC; 4) Approve corresponding budget transfer and appropriation plus 10% change order contingency (if necessary) as delegated per Policy Resolution 13 and 2011-49. Motion carried by the following roll call votes: AYES: Mulheren, Doble, Brown, Scalmanini, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. RECESS: 8:02— 8:11 P.M. 13. NEW BUSINESS c. Receive Status Report on the 2014 Capital Improvement Plan and Approve the 2015 Capital Improvement Plan for the Ukiah Municipal Golf Course Operated by Tayman Park Golf Group, Inc.; and Consideration of the LACO Associate's Proposal to Evaluate Groundwater Resources in the Vicinity of the Course— Community Services Presenters: Sage Sangiacomo, Assistant City Manager; Frank Johnson, Tayman Park Golf Group; and Tim Eriksen, Public Works Director. This item is continued after 13a to allow staff to retrieve corrected report. a. Pavement Management Presentation — Public Works. Presenter: Tim Eriksen, Public Works Director. Public Comment: Presentation was received. c. Continued - Receive Status Report on the 2014 Capital Improvement Plan and Approve the 2015 Capital Improvement Plan for the Ukiah Municipal Golf Course Operated by Tayman Park Golf Group, Inc.; and Consideration of the LACO Associate's Proposal to Evaluate Groundwater Resources in the Vicinity of the Course — Community Services City Council Minutes for March 4, 2015, Continued: Page 4 of 4 Presenters: Sage Sangiacomo, Assistant City Manager; Frank Johnson, Tayman Park Golf Group; and Tim Eriksen, Public Works Director. Motion/Second: Doble/Mulheren to approve the 2015 Capital Improvement Plan for the Ukiah Municipal Golf Course operated and implemented by Tayman Park Golf Group, Inc., and consider and approve, if appropriate, the Water Resources Evaluation Proposal from LACO and Associates (COU No. 1415-168) in the amount of $102,500. Motion carried by the following roll call votes: AYES: Mulheren, Doble, Brown, Scalmanini, and Crane. NOES: None. ABSENT: None. ABSTAIN: None. b. Public Works Reorganization Strategies Presentation —Public Works. Presenter: Tim Eriksen, Public Works Director. Staff Comment: Karen Scalabrini, Finance Director. Presentation was received. 14. CLOSED SESSION - Continued a. Conference with Leqal Counsel — Existinq Litiqation (Government Code Section 54956.9(d)(1)) Name of case: County of Mendocino v. Solid Waste Systems, Inc., Mendocino County Superior Court Case No. SC-UK-CVG-1159459 No action was taken on Closed Session Items. 15. ADJOURNMENT There being no further business, the meeting adjourned at 9:35 p.m. , ; �� ; �L � �,1� �� G �.� � d �� L_ � Kristine Lawler, City Clerk