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HomeMy WebLinkAboutRau & Associates, Inc. 2014-11-06 CONTRACT 1415 - 149 AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES This Agreement , made and entered into this 6th day of November, 2014 (" Effective Date" ) , by and between CITY OF UKIAH , CALIFORNIA, hereinafter referred to as "City" and Rau and Associates , a corporation organized and in good standing under the laws of the state of California , hereinafter referred to as "Consultant" . RECITALS This Agreement is predicated on the following facts : a . City requires consulting services related to preparation of schematic design tasks ( Phase 1 Engineering ) for the Railroad Center property at 309 East Perkins Street . b . Consultant represents that it has the qualifications , skills , experience and properly licensed to provide these services , and is willing to provide them according to the terms of this Agreement . C . City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto as Attachment "A" , describing contract provisions for the project and setting forth the completion dates for the various services to be provided pursuant to this Agreement. TERMS OF AGREEMENT 1 . 0 DESCRIPTION OF PROJECT 1 . 1 The Project is described in detail in the attached Scope-of-Work (Attachment "A") . 2 . 0 SCOPE OF SERVICES 2 . 1 As set forth in Attachment "A" . 2 . 2 . Additional Services . Additional services , if any , shall only proceed upon written agreement between City and Consultant. The written Agreement shall be in the form of an Amendment to this Agreement. 3 . 0 CONDUCT OF WORK 3 . 1 Time of Completion . Consultant shall commence performance of services as required by the Scope-of-Work upon receipt of a Notice to Proceed from City and shall complete such services within 30 days from receipt of the Notice to Proceed . Consultant shall complete the work to the City' s reasonable satisfaction ; even if contract disputes arise or Consultant contends it is entitled to further compensation . 4 . 0 COMPENSATION FOR SERVICES 4 . 1 Basis for Compensation . For the performance of the professional services of this Agreement, Consultant shall be compensated on a time and expense basis not to exceed a guaranteed maximum dollar amount of $30 , 844 . 00 . Labor charges shall be based upon hourly billing rates for the various classifications of personnel employed by Consultant to perform the Scope of Work as set forth in the attached Attachment A , which shall include all indirect costs and Design — Pro(SvcsAgreemenl-November 20, 2008 PAGE I OF 7 CONTRACT 1415 - 149 expenses of every kind or nature , except direct expenses . The direct expenses and the fees to be charged for same shall be as set forth in Attachment A . Consultant shall complete the Scope of Work for the not-to-exceed guaranteed maximum , even if actual time and expenses exceed that amount . 4 . 2 Changes . Should changes in compensation be required because of changes to the Scope-of- Work of this Agreement, the parties shall agree in writing to any changes in compensation . "Changes to the Scope-of-Work" means different activities than those described in Attachment "A" and not additional time to complete those activities than the parties anticipated on the date they entered this Agreement . 4 . 3 Sub-contractor Payment . The use of sub-consultants or other services to perform a portion of the work of this Agreement shall be approved by City prior to commencement of work . The cost of sub-consultants shall be included within guaranteed not-to- exceed amount set forth in Section 4 . 1 . 4 . 4 Terms of Payment . Payment to Consultant for services rendered in accordance with this contract shall be based upon submission of monthly invoices for the work satisfactorily performed prior to the date of invoice less any amount already paid to Consultant , which amounts shall be due and payable thirty ( 30) days after receipt by City . The invoices shall provide a description of each item of work performed , the time expended to perform each task , the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall be accompanied by documentation sufficient to enable City to determine progress made and the expenses claimed . 5 . 0 ASSURANCES OF CONSULTANT 5 . 1 Independent Contractor. Consultant is an independent contractor and is solely responsible for its acts or omissions . Consultant ( including its agents , servants , and employees) is not City's agent , employee , or representative for any purpose . It is the express intention of the parties hereto that Consultant is an independent contractor and not an employee , joint venturer , or partner of City for any purpose whatsoever . City shall have no right to , and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed by Consultant under this Agreement, and the general public and all governmental agencies regulating such activity shall be so informed . Those provisions of this Agreement that reserve ultimate authority in City have been inserted solely to achieve compliance with federal and state laws , rules , regulations , and interpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Consultant and City . Consultant shall pay all estimated and actual federal and state income and self-employment taxes that are due the state and federal government and shall furnish and pay worker's compensation insurance , unemployment insurance and any other benefits required by law for himself and his employees , if any . Consultant agrees to indemnify and hold City and its officers , agents and employees harmless from and against any claims or demands by federal , state or local government agencies for any such taxes or benefits due but not paid by Consultant , including the legal costs associated with defending against any audit, claim , demand or law suit . Design — ProlSvcsAgreemem-November 20, 2005 PAGE 2 OF 7 CONTRACT 1415- 149 Consultant warrants and represents that it is a properly licensed professional or professional organization with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement . 5 . 2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City . Consultant has no interest and will not acquire any direct or indirect interest that would conflict with its performance of the Agreement . Consultant shall not in the performance of this Agreement employ a person having such an interest. If the City Manager determines that the Consultant has a disclosure obligation under the City' s local conflict of interest code , the Consultant shall file the required disclosure form with the City Clerk within 10 days of being notified of the City Manager's determination . 6 . 0 INDEMNIFICATION 6 . 1 Insurance Liability . Without limiting Consultant's obligations arising under Paragraph 6 . 2 Consultant shall not begin work under this Agreement until it procures and maintains for the full period of time allowed by law, surviving the termination of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with its performance under this Agreement. A . Minimum Scope of Insurance Coverage shall be at least as broad as : 1 . Insurance Services Office (" ISO) Commercial General Liability Coverage Form No . CG 20 10 10 01 and Commercial General Liability Coverage — Completed Operations Form No . CG 20 37 10 01 . 2 . ISO Form No . CA 0001 ( Ed . 1 /87) covering Automobile Liability , Code 1 " any auto" or Code 8 , 9 if no owned autos and endorsement CA 0025 . 3 . Worker' s Compensation Insurance as required by the Labor Code of the State of California and Employers Liability Insurance . 4 . Errors and Omissions liability insurance appropriate to the consultant' s profession . Architects' and engineers' coverage is to be endorsed to include contractual liability . B . Minimum Limits of Insurance Consultant shall maintain limits no less than : 1 . General Liability : $ 1 , 000 , 000 combined single limit per occurrence for bodily injury, personal injury and property damage including operations , products and completed operations . If Commercial General Liability Insurance or other form with a general aggregate limit is used , the general aggregate limit shall apply separately to the work performed under this Agreement, or the aggregate limit shall be twice the prescribed per occurrence limit . 2 . Automobile Liability : $ 1 , 000 , 000 combined single limit per accident for bodily injury and property damage . Design — ProfSvcsAgrecmcnl-November 20, 2008 PAGE 3 OF 7 CONTRACT 1415- 149 3 . Worker' s Compensation and Employers Liability : Worker's compensation limits as required by the Labor Code of the State of California and Employers Liability limits of $ 1 , 000 , 000 per accident. 4 . Errors and Omissions liability : $ 1 , 000 , 000 per occurrence . C . Deductibles and Self- Insured Retentions Any deductibles or self- insured retentions must be declared to and approved by the City . At the option of the City , either the insurer shall reduce or eliminate such deductibles or self- insured retentions as respects to the City, its officers , officials , employees and volunteers ; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations , claim administration and defense expenses . D . Other Insurance Provisions The policies are to contain , or be endorsed to contain , the following provisions : 1 . General Liability and Automobile Liability Coverages a . The City , it officers , officials , employees and volunteers are to be covered as additional insureds as respects; liability arising out of activities performed by or on behalf of the Consultant, products and completed operations of the Consultant , premises owned , occupied or used by the Consultant , or automobiles owned , hired or borrowed by the Consultant for the full period of time allowed by law, surviving the termination of this Agreement. The coverage shall contain no special limitations on the scope-of-protection afforded to the City , its officers , officials , employees or volunteers . b . The Consultant' s insurance coverage shall be primary insurance as respects to the City , its officers , officials , employees and volunteers . Any insurance or self- insurance maintained by the City , its officers , officials , employees or volunteers shall be in excess of the Consultant' s insurance and shall not contribute with it . C . Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City , its officers , officials , employees or volunteers . d . The Consultant' s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability . 2 . Worker' s Compensation and Employers Liability Coverage The insurer shall agree to waive all rights of subrogation against the City , its officers , officials , employees and volunteers for losses arising from Consultant's performance of the work , pursuant to this Agreement . Design — Pro(SvcsAgreemenl-November 20, 2008 PAGE 4 OF 7 CONTRACT 1415 - 149 3 . Professional Liability Coverage If written on a claims- made basis , the retroactivity date shall be the effective date of this Agreement. The policy period shall extend from the effective date to one year after the effective date . 4 . All Coverages Each Insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended , voided , canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail , return receipt requested , has been given to the City. E . Acceptability of Insurers Insurance is to be placed with admitted California insurers with an A . M . Best' s rating of no less than A- for financial strength , AA for long-term credit rating and AMB- 1 for short-term credit rating . F . Verification of Coverage Consultant shall furnish the City with Certificates of Insurance and with original Endorsements effecting coverage required by this Agreement . The Certificates and Endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The Certificates and Endorsements are to be on forms provided or approved by the City. All Certificates and Endorsements are to be received and approved by the City before Consultant begins the work of this Agreement. The City reserves the right to require complete , certified copies of all required insurance policies , at any time . If Consultant fails to provide the coverages required herein , the City shall have the right , but not the obligation , to purchase any or all of them . In that event , after notice to Consultant that City has paid the premium , the cost of insurance may be deducted from the compensation otherwise due the contractor under the terms of this Contract . G . Subcontractors Consultant shall include all sub-contractors or sub-consultants as insured under its policies or shall furnish separate certificates and endorsements for each sub- contractor or sub-consultant. All coverage for sub-contractors or sub-consultants shall be subject to all insurance requirements set forth in this Paragraph 6 . 1 . 6 . 2 Indemnification . Notwithstanding the foregoing insurance requirements , and in addition thereto , Consultant agrees , for the full period of time allowed by law, surviving the termination of this Agreement, to indemnify the City for any claim , cost or liability that arises out of, or pertains to , or relates to any negligent act or omission or the willful misconduct of Consultant and its agents in the performance of services under this contract, but this indemnity does not apply to liability for damages for death or bodily injury to persons , injury to property , or other loss , arising from the sole negligence , willful misconduct or defects in design by the City , or arising from the active negligence of the City. " Indemnify, " as used herein includes the expenses of defending against a claim and the payment of any settlement or judgment arising out of the claim . Defense costs include all Design — ProfSvcsAgreemen1-November 20, 2008 PAGE 5 OF 7 CONTRACT 1415-149 subject to off-set for any direct or consequential damages City may incur as a result of Consultant's breach of contract. 7.9 Duplicate Originals. This Agreement may be executed in duplicate originals, each bearing the original signature of the parties. When so signed, each such document shall be admissible in administrative or judicial proceedings as proof of the terms of the Agreement between the parties. 8.0 NOTICES Any notice given under this Agreement shall be in writing and deemed given when personally delivered or deposited in the mail (certified or registered) addressed to the parties as follows: CITY OF UKIAH RAU AND ASSOCIATES, INC. SAGE SANGIACOMO ATTN: MR. GEORGE RAU 300 SEMINARY AVENUE 100 NORTH PINE STREET UKIAH, CALIFORNIA 95482-5400 UKIAH, CALIFORNIA 95482 9.0 SIGNATURES IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date: RAU AND ASSOCIATES, INC. BY: zzv GEORGE RAU Date 26/- 95S7 IRS IDN Number CITY OF UKIAH BY: ANE CHAMBERS Date CITY MANAGER ATTEST di A VV_ KRISTINE LAWLER Date CITY CLERK Design-Pm SvcsAgrecrocnl-\ovember 20,2008 PACE 7 OF 7 CONTRACT ATTACHMENT A - 1415-149 PAGE 1 OF 11 I 09002 0.AAU,RL Pig1F{k181T • 1 t Mole A1ND ASSOCIATES INC. ( noorn viNcerrr,wa. CIVIL ENOING013-LAND 3URVEYOnS CAYHYA,MOWN,P.E. i r C?ctobw 23,2014 i I City of Ukiah j Aftn:Shannon Miley J300 Seminary Avenue Ukiah,CA 95452 Job No:R11003.3 I i j RE;PROPOSAL TO PREPARE SCHEMATIC DESIGN TASKS(PHASE 1 ENGINEERING)FOR THE RAILROAD CENTER PROPERTY AT 30$EAST PERKINS STREET j Daar RAs.Riley; i This Is to respond to your request for a proposal to provide some conceptual engineering for infrastructure to supW the proposed development of the Railroad Center Property at 309 East Perkins Street. We have been Involved in the redevelopment effort for this property since 2011 when we ware retained by Weston Solutions. In to perform the topographic and flood plain mapping. We have also worked with GHO,Inc, in supplemental mapping for the"nSion of Clay Street across the NCRA Right- ' of-Wary and wDrked with The McEdwards Group In the remediallon project for contaminated soils, For thla phase of the project,some schematic design and cost estimating'a required to confirm the viability of redavelopnlent of the property with funds which are anticipated to become available from the purchase of } land by the State AdminlstraM Office of the Courts for the rraw Mendoctno County Courthouse. Sinoe this effort must prooesd expeditlousiy,we have chosen to partner with GHD,Inc.,whose employees also have familiarity with the project to perform certain specialized tasks for the analysis and conceptual design of parts of the project. GHD,Inc,will be a subeconsultant to Rau and Aswciatas.lnc. (RAU)for this, phase of the project. Project Understanding The 11;acre site has been chosen by the State Adminlstrative Office of the Courts (AOC) as the first choice for a now Courthouse for Mendocino County, The land Is Owned by the North Coast Rail Authority(NCRA)and Northwestern Pacific Railroad(NWPRR),a subsidlaty of Union Pacific Railroad. in order to bring the project to final approval and assure purchase of the area required by the ACC, a particular configuration for the building and the associated parking was developed by Skidmore, Owens,. Merrill(SOM)for the A0C. The City of Ukiah Is a party cf Interest to help this project proceed as l rt of.a redevelopment protect which will have a positive Impact on the downtown area of Ukiah.By assisting with the implementation of studies to provide aasurances of feasible Infmstructure, the lingering queatlons about the site am be answered and allow the State to move fomard In its planning effort as wall. The ra+deveiopment effort will also Include a cornmercbiUretait element, surface parking lots, 8rfd the extension of H appal Drive southerly to a new intersection with the extension of Clay Street between the rellraad tracks and Peach Street, An application for the new at-grade Clay Street railroad crossing Is now being reviewed by the Callfornle Public Utility Commission(CPUC),whose approval Is neomary for the extension of Clay Street, The redevelopment of the railroad property will require the development of infrastructure including access streets, sanitary sewer transmission lines, municipal water transmission lima. storm drainage facilities, l and pourer, telephone,natural gas and communice9on utilities. The new roadways would Include curia, 100 NORTH PINL STREET + UKIAH,CALIFORNIA 03402 • 707482,43" - FAX 707-403-2.720 muw,rruarai�seoc.obm CONTRACT ATTACHMENT A - 1415-149 PAGE 2 OF 11 Shannon Htllay,O tuber 23,2914 p z i gutter,sidewalks,median landscaping strips,bicycle lanes,and street tress. Gibson Creak also crosses the north end of the site and FEMA mapping shows that the northerly part of the site is located within the active Floodway and 100 Year Floodplain of the creek,The State Stormwater General Permit also places limitations on the allowable post-development runoff from the site, which must be Incorporated Into the design of the site Improvements, i The Inter-relationships of Infrastructure, redevelopment of the brownfield and solidifying the site for acquialtion for the Mendocino County Courthouse has a critical timeline to meet or the project will frill for f lack of timely milestones:Time neXt.critical deadline is in mid-November in order for the AQC to have the item on their January Agenda, where funning and acqu€shion may be approved. The documents required for this critical decleion include legal descriptions of the parcel to be purchased and casement descriptions for access and utilities to serve the parcel, in order to develop the easements, a conceptual layout of streets and utilities trust be done. A hydrologic and hydraulic analysis and conceptual design l must demonatrate the feasibility to construct "low impact Deslgn° or LID features handle stormwater runoff In a way which meets the mquifements of the State Stormwater General Permit, 021111M L2f 29nasttual I?n9l0e0nnTeske i We Will use the schematic design layout by Skidmore,Dwens,Merrill(BQM)for the AQC(Administrative r bfftce of"a Court) to develop a conceptual plan of infrastructure to serve the Courthouse Parcel. The l components to the conceptual plan Include streets circulating through the she, from Perkins to Clay Street, a sanitafy sgwet extension from the currant Railroad Rlght-o!Way where a sewer main exists easterly along the Clay Street Extension and then northerly towards Perkins Street, a looped watermain extension from Perkins Street southerly along the now street and east"to Leslie Street, and a joint trench from Perkins Street southerly along the new street corridor and easterly to Leslie Street. Drainage Is a particular challenge on this flat site with a Class 1 Watercourse, The evaluation of hydraulic capacity r of Gibson Creek and site LID(Lbw Impact Development)tieslgn parameters will be done by GHD, Inc, as a sub-consultant to RAU. RAU will augment €ti; topographic mapping along Gibson Creek to Include g enough information for+GHb, Inc. to use in its anstyrils. The remainder of the site hag already been mapped by RAU and tha Information will be delivered to GHO,Inc, scone of services 1. Project Management tasks Include attending meetings with the City of Ukiah Staff.pardclpadrig in conference calls with the project team.pro*t=rdination with City of Ukiah Staff and GHC, Inc. to assure comprehensive and coordinated results, and quality assurance1quality control of submittals. 21 Develop conceptual utility extensions by mooting with City of Ukiah Staff and reviewing Infrastructure records for sanitary sewer,water,and power.Make Initial contact with other utilities such as AT&T,PG&E,and Comcast for conceptual point of connection inforrmation to the extent possible, Review infrastructure records and document nearby connections: Extensions are to be In the street easements for access to the Rite, 4 Develop a conceptual oroes-gectiQn and boulevard plan of the Hospital Drive Extension souttr of Perkins Strap,extended to the Intersection wilt,Clay$treat, Dmlop a conceptual street crowsaction and plan of the Clay Street Extenralan front mho western boundary of the NCRA property (and of existing East Clay Street)to the eastern edge of APN 002.292.03 where it would intersect directly wilh Peaoh Street. 5: Survey three or four additional cross sections along Gibson Creek as requested by GHD;inc.for their hydraulic model of Gibson Greek. tf: GHD, Inc,wrU perform a HlC•RAti analysis of Gib-son Creek for the 100 year storm event using the topographic mapping(both exlating and proposed)from RAU,and Information from the FEMA flood study of Gibson Creek, 7, GHD,Inc,will evaluate the hydraulic characteristk a of Gibson Creek related to the flood plain and channel,and will address anticipated drainage and flooding Issues assoclsted with the proposed re-development of the railroad depot site. CONTRACT ATTACHMENT A - 1415-149 PAGE 3 OF 11 i Shannm Foley.Ootolvr 23,2414 Pap*3 i t 8, Develop a conceptual approach to stormwater disposal using LID principles In conceptual design and preliminary calculations to address State Stormwater Gonersl Permit Requirements. 9. Preparation of a brief Technical Memcrarlduin to surilrriariza the results of the HEC-RAS analysis and conceptual LID Improvements. 10, t?evalop an 'Opinlon of Probable Construction Costs' for the infrastructure works descrlbed. Coordinate the opinion of probable construction costs with GHD, Inc_ to include the costs assoclated with the hydraulic moditalions of Gibson Greek and onsite LID features developed In 1 their conceptual design, �g(lv rah e' i The existing topogrephio mapping will be used as a basis for daveloping the conceptual plans discuaaal above. The level of plarnnlrtg is Intended to be corimplual only,wbIch will provide a reasonable basis for the estimate of probable construction,costs and dwAimarit the allgnments which forth the basis for such coats. The str of outlines will Include curbs, gutters,and sidewalks and planter areas,together with an alignment for each underground utility. The conceptual location of LID features and any hydraulic Improvements to Gibson Creek developed by 01.10, Inc, will be included in the conceptual plan The conceptual design drawing will be a single 24`by 36" sheet at a scale of 1"=5V or 1"=60% it will be suitable for rsduclion to 11' by 17" half scale. It will be supplied In hard copy and as a pdf electronic submittal. The opinion of probable construction costs will break down the.varlous construction items in sufficient i detail to provide an order of magnitude of costs,to which a 20%contingency will be added to provide for r the details which will not be included.Components related to the cost of LID features and any hydraulle Improvements to Gibson Greek will be Included as a section of the estimate,so that to+entire eatlrnate is s in tine document The ealmale will be submitted in hard copy and as a pdf electronic file. A' ochillcal Memorentlum from GHD. Inc,. will summarize the results,of the HEC-RAS analysis;'and, onceptual LID Improvements. -- - We propose to complete the scope of engineering services described for a Not-To-Exceed Fee of $26.420. The schedule of fees and the bests for estimating the engineering costs is attached at the and of this letter proposal, 4>s Suhfulls With the understanding of the urgency of this protect,we propose to begin the work within two working days of receiving written authorization to proceed, with the expectation that an executed agreement will follow within,a reasonable time psOod. It Is anticipated that it wig take us epproAmately 4 vmrking days to complete the auxillary cross-6ections and submit,the necer3sary mapping to GHD for their hydraulic s. modal. We anticipate completing the remalnting delivarables within approximately thre3s weeks after submitting they necessary mapping to GHD for their hydraukic analysis.' Assumntlons and Exglustonee: This proposal is based upon the following assumptlons: `there wtll:be two or three meetings with City Utility Staff to review infrastructure and capacity. • We will review one request for an electrlcst facility easement for its potentlal impact on the street Improvement conflgurallon of Hospital Chive F-Aunsion south of Perkins Street • 'there will be a maximum of three meetings with the Dry utility Agencies to`review Infrastructure points of connection and capacity. z 1 CONTRACT ATTACHMENT A - 1415-149 PAGE 4 OF 11 Shmnan ruby,Odot mr 23,2814 Page 4 1 V We will be able to survey the additional cross-sections with verbal pe rmission from private landowners. ? s The configuration of the streets and therefore the serving utilities will not change from fits conceptual layout discussed on September 17tH s It Is anticipated that there will be one review of our conceptual layout,and a single revision from a review by AOC through Interaction with SOM,who is designing the courthouse structure. r s There wig be only one revIuN and comment process, involving the City of Ukiah staff and a representative of the NCRA,before the work product is final. • GIBSON CREEK CROSSING NOTE; A strip of lard at the northern end of the property is located within the FEMA Floodway,whore no development is allowed whloh effects the capacity of the watercourse.A large amount of the ores,most of which Is outside the parcel to be purchased by f AQC Is In the F'EMA Floodplain which also has rest actions to Its use. In order for devolepment to proceed, It may be required to modify the floodway boundary so actual development lies ouWde this boundary or, as a minimum,it must be shown that any development In the fioodway has no adverse impact to the lloodway water surface elevation. PorUorrs of the floodplain boundary will be modified by fills during development of the extension of Hospital Drh a south of Perkins street It is not known at this time what exactly needs to be done to achieve either of these options.The y scope of services aesurnes that the necessary details to resolve this issue will be addressed during the detailed design phase. Thank you for this opportunity to.ke`of service, Very truly yours, 'c F ur G 21!3t7rs rn � d . E xfr.09.3ti•°dt ' George C.Rau, Prerident 1 ;:tau and Associates,Inc. sCtVt4 Reglatered Civil Engineer 21903 i ) Or tsNmy Expires 09-30.2015 t Attachments: Schedule of ees Task Hour Breakdown-Rau and Associates j Task Hour Breakdown—GHD,Inc. f Schedule of Fees-GHI),inc. I I i i i I i 1 i 1 i CmFee 5 c *deaa 33 C7 AND A,MCUTES.MC_ c„L woSUR.Trz*-- P .fe#s t"fm R11t'1t332 .9a6 Name: RR Caatter-ConcePbtai En3srtesrissg Tasks [3aW. Septerrr Gtr 26,2Q14 n Pier Wet tJtitisies Dry uses Ftdadw3y�pes!!In f _ nq hrsif" hmf thrst tti'SJ' hrsd Goat trot i C DSt tat cost tal:at Cmst total � cost trit j Recoster ed CMt Erginev Pri*dp8i 162 6 S 972 3 5 4361 S 648 2 S 3241 1 S 152 , Seniru Registered Civil EngarAm�r 145 L_- $ Associate Civic Engineer 120 2 240 $ $ - 6 S -720 S Pro;eet tvlaroger 102 _ $ - S S - 5 - 9 S 142 Lkxm a Land Surveyor 96 $ - S - �- $ - $ � 5 SenKw Ermrorurowdat Purer 95 M $ �160 $ - �- S - $ r 5 _ LabSurvey�nagef 11 5 $ S - $ 6" 55�6_7_Z� 2 $ 224� Staff er~r:� ffSurveyor 94 S 2 S 182 2 1 188 2 $ t8o t 4 $ 376 ; Tecx,st.,fV 72 $ $ - f_ S - 5 - S - Techsvaar.41 66 S 5 - s S S r 5 - 7echrrtaarr D 64 $I - S ! S 5 S - Technkiw 1 38 $L _ S - S - 5 - 5 - Waiter PnaAzan Cordn>f imager CP"N) 140 5 $ S S 5 QS010SP Specialist(noo PA Ila S - _$ S - S ln=urnenz operaw(PA) 104 S I - $ - r- S 1 5 8 S 332 Rodman('P'M 92 5 5 � -S ' SS _ _ � 3 5 736 Ma kmals TesW(PM(ReBca_far) 116 51. � - ` s '� r S s Con*wjCb0n Inspector 12S SI $ 5 S 5 - Acrmrirstraticarr 48 $` S s 5 s Ve kF le Use(rnsle:s) 0:55 S 5 - S - 3 S FFTK GPS Egkipywr4(per day) 6w ? - 5 - S - S $ - Eb€tnd Piw= 0 $; $ - $ - 5 - S GOMPLAer Hours 10 $ Permai Fees d S 5 - $ 6aarschcre and Ope-aw 100 $ Ot tside Servr a Over 1.000 cost+ 5% $ - _$ - _0Ub$ide Service under 1,000 Cost+ 15°k S - S - a c - --t $ - 'Rt:rmeursa�s IBUDGET f=OR SSE 13 $ 1.772 5 3 6Td 6 S SSG- t6 s 24' S 2.332 PW z prevadrr Ti"St--e1 1 3 7,618 > (1) -rite R,ep, - Total Sheet 2 5 18,842 (2) 3 Aap CtUN Fees= TOW St3eet 3 5 - f>1 0 (3) ding F� TotEd Sheet 4 5 (4; eireurneart ?eirrrbcttsaGtes $ - 0 m Steal 0 GRAND TOTAL= $25,3203 Z Wxkst,ePA Page 1 �' Budget Worksheet Continued rwc � n s ��, Q o � ksb:too 11003 hlame: FAR Canter-Concopb al Engineering Tasks Datw. Se nbes 26,2014 (7 JPHACFC CL �ik7 J s 00.of tats cast aidacsl� COO BeCt Easernent htsl I brst' hrw tsrs! tu3f Rate)cost cost i tow rvst bola! cost L:At� comst_ total cost totaB ' Registered GM Ercgi�3'--pal 752 2 $ 324 $ ? 6 $ 972 4 3 3 486 r Fred Cavil Engswer 145 S 3 - f $ e $ _'. 'Rssot�e Civ*Engineer 120 3i $ � 8 a 960 i S SP-� Pry Marker 102 $ S -� 5 L ker ed Land Surveym 961 Seaiat Emriror�te�ntsl P�lannF 95 Lab-Sunny..Mar 1 12 - ~ $ 4 2 S 72.4 i S Sta:FL-ragxeerfSta l7Surveyor 94 TeL-&iw rW 72� 3S $ 1,152 Teci3nddan In 66 ' _Y_ 5 -4 3 - f 3 —! 5 Technkian® 54 5 - 5 $ �T 3 S Techna�: n E 38 - Water F r> uaon Cantnal tanager(€ } 140 - OSEMaSP SpecWt z4(non FIN) i*,4 � � - $ - � S Inst umeni Opierator(PM 164 lRodman(PM 992 MateTEats Tesler(PM(Regu!ar) 11E = 5 - � 5 - S - Constructio knspector 128 $ 4— 5 S 5 �A dm erb t 48 4'eturfe Use(mi'es} 4.55 fxT}f 6PS c'quipr e €W.:da!)' 6U0 lab Lkti1 Prams +} Computer}tours Permit Fees 0 i i?liter IL* - S - S - Ot4bide3 Servxe over 1.000 cost+ 5% 1 . 69 4, S Cetside Sesv Under 1,0€0 Last 15/ 5 Rem-bursables $2590 -- FORPILhSE F8 5 1,476 0, S 14£84 i 14 $ 3,9ay S -5711D D 5 f TOta7 This Sheet $ 58,SG22 M > 0') 0 0 Tm —� Z D gk&heel Page 2 . „. .,,...r ...� �,,.... .. ...,............ .._..,........�._..,......0 .................._-..,....a .,,.:.....,..........._._,_...........>,..,:r-.....:....rrrM�_.,......_........r...._......._.. ....._...._.�_.__..._....__..:.. .,.__,�...-.......,_......,.......�.._r.__._._.__,..___ ..._. -.�+.rw�..i'�..,.,..:w....6:..'.r.-W^^�,v.r:•:.� f1EGGc1=ISOent 2' ©L r �"I W GHD-NZWECT FEE ESTMAT€NG SHEET Nam: W-ndocino Couuty Coorttumusa Site Vnprovezm rrts Ctiaim Rau and Associa&--..kw- Prepared try. Alai#fesmnedy Darla-Septe ber 23,2M4 ,lob Nuff- an Promo I tABOR CDS'iS FEE COMPUTA110N LABOR GATEf Y Pm J04 III I Seydw Fri. CAD WP PA TOTAL -OT14ER Sub- TDTT4E L4,g. �_ Draping HOURS t can- RATE i2�14 $98 3 5i55 Size m � suttant(s) FEE Task tiem ffir 44 r Nr I Mr Mr mr TASK_i.ii taJESt t 1_t P: ['oa imation 2 2 524 _2 Meadng B end Co Cae; 7 21 4 S24 5? a.3 4A Reviews 2 Sill 11 54112 SLIEMOTAL TASK iq 2 2 0 0 2 $ $601 sm TA-SK-231 Iry Ink, 21 R4view Plans and Done is 2 2 5T2 SL%O-QtTAL TASK 2. b ',9 a 0 a 6 2 $it S© $327 TASK-3.0 Gghsm CMalc li&M ,3-1 HGC-RAS sas 21 24 $155 $42 Su6Tr]TAL TA$K 3.o 24 b p Si Sb SG $4 TASK-4-0 Us L#D Aa3a a"d _T LID fuaaa' 2 ccnc c t 2 16 a 24 5144 $3.714 4.2 Liodate Site i'bn Ca"CMA 12 4 6 $36 5a_ S&MT'OTALTASK 4.0 a I i d 20 6 8 rti sG 5i so so TASK-&A Tccb njcW Afemarandwn 1 Prepam TetF,Me 0.7 2 FS 1 S S � i 51.771 S)B3ATAl.TASK 5, 0 2 0 0 4 i i 54x6 SO i+.73 t [PROJECT TOTALS D 2 x 56 6 1 2 77 5474 SQ $'12,719 D 'MW-R DRECT COST$ M Ell > v 7' T_ O :�-- M C14 Pane 9 I CONTRACT ATTACHMENT A - 1415-149 PAGE 8 OF 11 GEORGE C.RAU,RE , "IJE:IU81(S 1 JAVIER J.RAU _ AND ASSOCIATES IN'C. _ vc:c •AESiP_Rl _ ROGER VINCENT,P.E. CIVIL ENGINEERS•LAND SURVEYORS m CATHY A.McKEON,P.E. November 4, 2014 City of Ukiah Attn: Shannon Riley 300 Seminary Avenue Ukiah, CA 95482 Job No. R11003.3 RE: AMENDMENT TO PROPOSAL TO PREPARE SCHEMATIC DESIGN TASKS (PHASE 1 ENGINEERING) FOR THE RAILROAD CENTER PROPERTY AT 309 EAST PERKINS STREET; CLAY STREET CONCEPTUAL PLAN Dear Ms. Riley: This is to respond to your request for an amendment to our proposal to provide some conceptual engineering for infrastructure to support the proposed development of the Railroad Center Property at 309 East Perkins Street. The City Council gave direction to include the block of East Clay Street between Main Street and the Railroad Right-of-Way. Project Understanding The redevelopment of the railroad property will require the development of infrastructure along East Clay Street, including improvements for pedestrian traffic, possible upgrades to storm drainage facilities, and possible undergrounding of power, telephone, and communication utilities. The improved roadway would include curb, gutter, sidewalks, bicycle lanes, and street -- •Fees. Summary of Conceptual Engineering Tasks We will use the schematic design layout by GHD, Inc. for the new street railroad crossing to develop a conceptual plan of improvements to the East Clay Street infrastructure to serve the Courthouse Parcel. The components to the conceptual plan include improvement to the street layout, bicycle lane intersection with the Rail with Trail Project being constructed in the current Railroad Right-of-Way, and a study to estimate the cost of a joint trench from Main Street easterly to the Railroad Right of Way. Drainage is a particular challenge in this area west of the railroad. The evaluation of runoff to try to minimize or reduce the amount of storm water generated will be done at a conceptual level. Site LID (Low Impact Development) design parameters will be summarized in a brief drainage letter report. Scope of Services 1. Develop conceptual utility extensions by meeting with City of Ukiah Staff and reviewing infrastructure records for sanitary sewer, water, and power. Make initial contact with 100 NORTH PINE STREET • UKIAH,CALIFORNIA 95482 • 707-462-6536 • FAX 707-463-2729 www.rauandassoc.com CONTRACT ATTACHMENT A - 1415-149 PAGE 9 OF 11 Shannon Riley,November 4,2014 Page 2 other utilities such as AT&T, PG&E, and Comcast for conceptual point of connection information to the extent possible. Review infrastructure records and document nearby connections. Extensions are to be in the street easements for access to the site. 2. Provide supplemental survey mapping to include the buildings and utilities in the East Clay Street Corridor. 3. Develop a conceptual street cross-section and plan of the East Clay Street from the western boundary of the NCRA property to the western edge of Main Street. fi. Develop a conceptual approach to stormwater disposal using LID principles in conceptual design and preliminary calculations to address State Stormwater General Permit Requirements. 5_ Preparation of a brief Technical Memorandum to summarize the results of the drainage analysis and conceptual LID improvements. 6. Develop an "Opinion of Probable Construction Costs" for the infrastructure works described. Deliverables: Supplement the existing topographic mapping, which will then be used as a basis for developing the conceptual plans discussed above, The level of planning is intended to be conceptual only, which will provide a reasonable basis for the estimate of probable construction costs and document the alignments which form the basis for such costs. `rlie street outlines will include curbs, gutters, and sidewalks and planter areas, together with an alignment for each underground utility. The conceptual location of LID features and any hydraulic improvements which appears to have a potential for development will be included in the conceptual plan Tile conceptual design drawing will be a single 24" by 36" sheet at a scale of 1" r 20' or 1-=30'. It will be suitable for reduction to 11" by 17" half scale. It will be supplied in hard copy and as a pdf electronic submittal. The opinion of probable construction costs will break down the various construction items in sufficient detail to provide an order of magnitude of costs, to which a 20% contingency will be added to provide for the details which will not be included. Components related to the cost of IZID features will bE included as a suction of the estiniate piepaied foi- the entiie pioject, so that the entire estimate is in one document. The estimate will be submitted in hard copy and as a pdf electronic file. A Technical Memorandum will summarize the results of the drainage analysis and conceptual LID improvements. Proposed Maximum Not-to-Exceed Fee We propose to complete the tasks included in the amended scope of engineering services described for an additional Not-To-Exceed Fee of$4,420, which will amend the agreed Not-To- Exceed Fee of$26,420 to a total Not-To-Exceed Fee of$30,840. The schedule of fees and the basis for estimating the engineering costs for this amendment is attached at the end of this letter proposal. Proposed Schedule I CONTRACT 1415-149 ATTACHMENT A- PAGE 10 OF 11 Shannon Riley,November 4,2014 Page 3 With the understanding of the urgency of this project, we propose to begin the work within two working days of receiving written authorization to proceed,with the expectation that an executed agreement will follow within a reasonable time period. It is anticipated that it will take us approximately 2 working days to complete the supplemental topographic mapping. We anticipate completing the remaining deliverables within approximately three weeks. Assumptions and Exclusions: This proposal is based upon the following assumptions: • We will be authorized to proceed in time to include East Clay Street infrastructure in the meetings with the Dry Utility Agencies to review infrastructure points of connection and capacity. • There will be only one review and comment process, involving the City of Ukiah Staff and a representative of the NCRA, before the work product is final. Thank you for this opportunity to be of service. Very truly yours, i George C. Rau, President Rau and Associates, Inc. Registered Civil Engineer 21908 Expires 09-30-2015 Attachments: Task Hour Breakdown- Rau and Associates _ � n Budget Worksheet Continued I Fee Schedule 31 C��n Oz coo D Job No. R11G03.3 ob Name: Clay Street Conceptual Improvements Date: November 4,2014 PHASES AO �- DR FO DU —� --� Supel mental Map Concept Dsn Cost Est Drainage Anal sis hrs/ hrs/ hrs/ hrs/ - hrs/ Rate/Cost cost total cost total cost total cost total cost total Registered Civil Engineer Principal 1621 :' _$ 162 s $ 162 1 $$ 1662-� a $ 486 Senior Registered Civil Engineer 1451 $ $ 1 $ $ Associate Civil Engineer 120, $ - $ 900 - f $ Project Manager y 102! - $ — $ Licensed Land Surveyor 96 $ $ $ $ $ Senior Environmental Planner 95 $ i $ $ $ -- Lab-Survey Manager 112 $ r -$ $ $ $ Staff Engineer/Staff Surveyor S4 8 $ 752 $ - $ 188 r, $ 376 $ Technician IV 72 $ - $ $ $ $ Technician 111 66 $ - $ $ - $ . $ Technician II 54 $ $ $ - $ $ Technician I 38 $ _._-. $ _�_ � $ - :� $ - I�.._. $ • Water Pollution Control Manager(PW) 140 $ - $ $ $ $ QSD/QSP Specialist(non PW) 110 $ $ $ Instrument Operator(PW) 104 $ 624 $ $ - $ —� $ - Rodman(PW) 92 e $ 552 $ _ $ $ $ Materials Tester(PW)(Regular) 116 �_ $ - $ $ $ $ Construction Inspector 128 _ $ - $ $ - $ $ Administration 48 f $ - $ i — $ - $ ! $$$-$ $ - - - -. Vehicle Use(miles) 0.55 $ _• RTK GPS Equipment(per day) 600;, $ - $ $ - $ { $ Lab Unit Prices 0 $ $ $ - - $ $ Computer Hours 10 $ $ $ $ $�1 Permit Fees 0 $ $ $- r Other 100 $ $ -� Outside Service Over 1,000 cost+ 5%i $ $ $ $ - $ Outside Service Under 1,000 cost+1 150X $ $ 6Reimbursables $2.590 0/. $ $ $ _ $ [BUDGET FOR PHASE 2 $ 2,090 9 $ 1,122 : $ 3C I i $ Total This Sheet $ 4,424 M ?> n � _ 0 9: rnz 1� Worksheet Page 3