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HomeMy WebLinkAboutRau & Associates, Inc. 2014-10-23 CONTRACT 1415-141 AGREEMENTFOR PROFESSIONAL CONSULTING SERVICES [Design Professional] This Agreement, made and entered into this 2 S ?'day of oc Tr i eg- , 2014 ("Effective Date"), by and between CITY OF UKIAH, CALIFORNIA, hereinafter referred to as "City" and Rau and Associates, Inc., a corporation organized and in good standing under the laws of the state of California, hereinafter referred to as "Consultant". RECITALS This Agreement is predicated on the following facts: a. City requires consulting services related to preparation of Plans, Specifications, and Estimate (PS&E) for Storm Drain Abandonment and Replacement Project at the Redwood Empire Fairgrounds. b. Consultant represents that it has the qualifications, skills, experience and is properly licensed to provide these services, and is willing to provide them according to the terms of this Agreement. C. City and Consultant agree upon the Scope-of-Work and Work Schedule attached hereto as Attachment "A", describing contract provisions for the project and setting forth the completion dates for the various services to be provided pursuant to this Agreement. TERMS OF AGREEMENT 1.0 DESCRIPTION OF PROJECT 1.1 The Prniect is described in detail in the attached Scope-of-Work (Attashrnen "^"` 2.0 SCOPE OF SERVICES 2.1 As set forth in Attachment "A". 2.2. Additional Services. Additional services, if any, shall only proceed upon written agreement between City and Consultant. The written Agreement shall be in the form of an Amendment to this Agreement. 3.0 CONDUCT OF WORK 3.1 Time of Completion. Consultant shall commence performance of services as required by the Scope-of-Work upon receipt of a Notice to Proceed from City and shall complete such services within 30 days from receipt of the Notice to Proceed. Consultant shall complete the work to the City's reasonable satisfaction, even if contract disputes arise or Consultant contends it is entitled to further compensation. 4.0 COMPENSATION FOR SERVICES Design—Prof Svcs Agreement-July 20,2009(Updated 7/1/2014) PAGE 1 OF 8 CONTRACT 1415-141 4.1 Basis for Compensation. For the performance of the professional services of this Agreement, Consultant shall be compensated on a time and expense basis not to exceed a guaranteed maximum dollar amount of $9,775. Labor charges shall be based upon hourly billing rates for the various classifications of personnel employed by Consultant to perform the Scope of Work as set forth in the attached Attachment B, which shall include all indirect costs and expenses of every kind or nature, except direct expenses. The direct expenses and the fees to be charged for same shall be as set forth in Attachment B. Consultant shall complete the Scope of Work for the not-to- exceed guaranteed maximum, even if actual time and expenses exceed that amount. 4.2 Changes. Should changes in compensation be required because of changes to the Scope-of-Work of this Agreement, the parties shall agree in writing to any changes in compensation. "Changes to the Scope-of-Work" means different activities than those described in Attachment "A" and not additional time to complete those activities than the parties anticipated on the date they entered this Agreement. 4.3 Sub-contractor Payment. The use of sub-consultants or other services to perform a portion of the work of this Agreement shall be approved by City prior to commencement of work. The cost of sub-consultants shall be included within guaranteed not-to-exceed amount set forth in Section 4.1. 4.4 Terms of Payment. Payment to Consultant for services rendered in accordance with this contract shall be based upon submission of monthly invoices for the work satisfactorily performed prior to the date of invoice less any amount already paid to Consultant, which amounts shall be due and payable thirty (30) days after receipt by City. The invoices shall provide a description of each item of work performed, the time expended to perform each task, the fees charged for that task, and the direct expenses incurred and billed for. Invoices shall be accompanied by documentation sufficient to enable City to determine progress made and the expenses claimed. 5.0 ASSURANCES OF CONSULTANT independent on rac or. Consultant is an independent contractor and is solely responsible for its acts or omissions. Consultant (including its agents, servants, and employees) is not City's agent, employee, or representative for any purpose. It is the express intention of the parties hereto that Consultant is an independent contractor and not an employee, joint venturer, or partner of City for any purpose whatsoever. City shall have no right to, and shall not control the manner or prescribe the method of accomplishing those services contracted to and performed by Consultant under this Agreement, and the general public and all governmental agencies regulating such activity shall be so informed. Those provisions of this Agreement that reserve ultimate authority in City have been inserted solely to achieve compliance with federal and state laws, rules, regulations, and interpretations thereof. No such provisions and no other provisions of this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Consultant and City. Consultant shall pay all estimated and actual federal and state income and self- employment taxes that are due the state and federal government and shall furnish and pay worker's compensation insurance, unemployment insurance and any other benefits required by law for himself and his employees, if any. Consultant agrees to indemnify Design—Prof Svcs Agreement-July 20,2009(Updated 7/1/2014) PAGE 2 OF 8 CONTRACT 1415-141 and hold City and its officers, agents and employees harmless from and against any claims or demands by federal, state or local government agencies for any such taxes or benefits due but not paid by Consultant, including the legal costs associated with defending against any audit, claim, demand or law suit. Consultant warrants and represents that it is a properly licensed professional or professional organization with a substantial investment in its business and that it maintains its own offices and staff which it will use in performing under this Agreement. 5.2 Conflict of Interest. Consultant understands that its professional responsibility is solely to City. Consultant has no interest and will not acquire any direct or indirect interest that would conflict with its performance of the Agreement. Consultant shall not in the performance of this Agreement employ a person having such an interest. If the City Manager determines that the Consultant has a disclosure obligation under the City's local conflict of interest code, the Consultant shall file the required disclosure form with the City Clerk within 10 days of being notified of the City Manager's determination. 6.0 INDEMNIFICATION 6.1 Insurance Liability. Without limiting Consultant's obligations arising under Paragraph 6.2 Consultant shall not begin work under this Agreement until it procures and maintains for the duration of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with its performance under this Agreement. A. Minimum Scope of Insurance Coverage shall be at least as broad as: 1. Insurance Services Office ("ISO) Commercial General Liability Coverage Form No. CG 00 01 11 85. l I 2. ISO Form No. CA 0001 (Ed. 1/87) covering Automobile Liability, Code 1 "any auto" or Code 8, 9 if no owned autos and endorsement CA 0025. 3. Worker's Compensation Insurance as required by the Labor Code of the State of California and Employers Liability Insurance. 4. Errors and Omissions liability insurance appropriate to the consultant's profession. Architects' and engineers' coverage is to be endorsed to include contractual liability. B. Minimum Limits of Insurance Consultant shall maintain limits no less than: 1. General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, the general aggregate limit shall apply separately to the work performed under this Agreement, or the aggregate limit shall be twice the prescribed per occurrence limit. Design—Prof Svcs Agreement-July 20,2009(Updated 7/112014) PAGE 3 OF 8 CONTRACT 1415-141 2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. 3. Worker's Compensation and Employers Liability: Worker's compensation limits as required by the Labor Code of the State of California and Employers Liability limits of$1,000,000 per accident. 4. Errors and Omissions liability: $1,000,000 per occurrence. C. Deductibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. D. Other Insurance Provisions The policies are to contain, or be endorsed to contain, the following provisions: 1. General Liability and Automobile Liability Coverages a. The City, it officers, officials, employees and volunteers are to be covered as additional insureds as respects; liability arising out of activities performed by or on behalf of the Consultant, products and completed operations of the Consultant, premises owned, occupied or used by the Consultant, or automobiles owned, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope-of-protection afforded to the City, officers officials, employees or volunteers_ I b. The Consultant's insurance coverage shall be primary insurance as respects to the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be in ' excess of the Consultant's insurance and shall not contribute with it. t C. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. d. The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 2. Worker's Compensation and Employers Liability Coverage The insurer shall agree to waive all rights of subrogation against the City, its officers, officials, employees and volunteers for losses arising from Consultant's performance of the work, pursuant to this Agreement. Design—Prof Svcs Agreement-July 20,2009(Updated 7/1/2014) PAGE 4 OF 8 CONTRACT 1415-141 3. Professional Liability Coverage If written on a claims-made basis, the retroactivity date shall be the effective date of this Agreement. The policy period shall extend from the effective date to one year after the effective date.. 4. All Coverages Each Insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. E. Acceptability of Insurers Insurance is to be placed with admitted California insurers with an A.M. Best's rating of no less than A- for financial strength, AA for long-term credit rating and AMB-1 for short-term credit rating. F. Verification of Coverage Consultant shall furnish the City with Certificates of Insurance and with original Endorsements effecting coverage required by this Agreement. The Certificates and Endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The Certificates and Endorsements are to be on forms provided or approved by the City. All Certificates and Endorsements are to be received and approved by the City before Consultant begins the work of this Agreement. The City reserves the right s, at any time. If Consultant fails to provide the coverages required herein, the City shall have the right, but not the obligation, to purchase any or all of them. In that event, after notice to Consultant that City has paid the premium, the cost of insurance may be deducted from the compensation otherwise due the contractor under the terms of this Contract. G. Subcontractors If Consultant uses subcontractors or sub-consultants, it shall cover them under its policies or require them to separately comply with the insurance requirements set forth in this Paragraph 6.1. 6.2 Indemnification. Notwithstanding the foregoing insurance requirements, and in addition thereto, Consultant agrees to indemnify the City for any claim, cost or liability that arises out of, or pertains to, or relates to the negligence, recklessness, or willful misconduct of the Consultant and its agents in the performance of services under this contract, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sole negligence, willful misconduct or defects in design by the City, or arising from the active negligence of the City. Design—Prof Svcs Agreement-July 20,2009(Updated 7/1/2014) PAGE 5 OF 8 CONTRACT 1415-141 "Indemnify," as used herein includes the expenses of defending against a claim and the payment of any settlement or judgment arising out of the claim. Defense costs include all costs associated with defending the claim, including, but not limited to, the fees of attorneys, investigators, consultants, experts and expert witnesses, and litigation expenses. References in this paragraph to City or Consultant, include their officers, employees, agents, and subcontractors. 7.0 CONTRACT PROVISIONS 7.1 Documents and Ownership of Work. All documents furnished to Consultant by City and all documents or reports and supportive data prepared by Consultant under this Agreement are owned and become the property of the City upon their creation and shall be given to City immediately upon demand and at the completion of Consultant's services at no additional cost to City. Deliverables are identified in the Scope-of-Work, Attachment "A". All documents produced by Consultant shall be furnished to City in digital format and hardcopy. Consultant shall produce the digital format, using software and media approved by City. 7.2 Governing Law. Consultant shall comply with the laws and regulations of the United States, the State of California, and all local governments having jurisdiction over this Agreement. The interpretation and enforcement of this Agreement shall be governed by California law and any action arising under or in connection with this Agreement must be filed in a Court of competent jurisdiction in Mendocino County. 7.3 Entire Agreement. This Agreement plus its Attachment(s) and executed Amendments set forth the entire understanding between the parties. 7.4 Severability. If any term of this Agreement is held invalid by a court of competent jurisdiction, the remainder of this Agreement shall remain in effect. 7.5 Modification. No modification of this Agreement is valid unless made with the agreement of both parties in writing. 7.6 Assignment. Consultant's services are considered unique and personal. Consultant shall not assign, transfer, or sub-contract its interest or obligation under all or any portion of this Agreement without City's prior written consent. 7.7 Waiver. No waiver of a breach of any covenant, term, or condition of this Agreement shall be a waiver of any other or subsequent breach of the same or any other covenant, term or condition or a waiver of the covenant, term or condition itself. 7.8 Termination. This Agreement may only be terminated by either party: 1) for breach of the Agreement; 2) because funds are no longer available to pay Consultant for services provided under this Agreement; or 3) City has abandoned and does not wish to complete the project for which Consultant was retained. A party shall notify the other party of any alleged breach of the Agreement and of the action required to cure the breach. If the breaching party fails to cure the breach within the time specified in the notice, the contract shall be terminated as of that time. If terminated for lack of funds or abandonment of the project, the contract shall terminate on the date notice of termination is given to Consultant. City shall pay the Consultant only for services performed and expenses incurred as of the effective termination date. In such event, as Design—Prof Svcs Agreement-July 20,2009(Updated 7/1/2014) PAGE 6 OF 8 CONTRACT 1415-141 a condition to payment, Consultant shall provide to City all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Consultant under this Agreement. Consultant shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder, subject to off-set for any direct or consequential damages City may incur as a result of Consultant's breach of contract. 7.9 Duplicate Originals. This Agreement may be executed in duplicate originals, each bearing the original signature of the parties. When so signed, each such document shall be admissible in administrative or judicial proceedings as proof of the terms of the Agreement between the parties. 8.0 NOTICES Any notice given under this Agreement shall be in writing and deemed given when personally delivered or deposited in the mail (certified or registered) addressed to the parties as follows: MR. TIM ERIKSEN GEORGE RAU CITY OF UKIAH RAU AND ASSOCIATES, INC. DEPT. OF PUBLIC WORKS 100 NORTH PINE STREET 300 SEMINARY AVENUE UKIAH, CALIFORNIA 95482 UKIAH, CALIFORNIA 95482-5400 9.0 SIGNATURES IN WITNESS WHEREOF, the parties have executed this Agreement the Effective Date: CONSULTANT BY: C, 1d, /0 . Date PRINT NAME: George C. Rau, P.E. C21908 PRESIDENT 94-2619557 IRS IDN Number a CITY OF UKIAH r' / JANE CHAMBERS Date ( CITY MANAGER ATTEST 1 / KRISTINE LAWLER Date CITY CLERK Design—Prof Svcs Agreement-July 20,2009(Updated 7/1/2014) PAGE 7 OF 8 CONTRACT 1415-141 ATTACHMENT A Mr. Rick Seanor, Deputy Director October 8, 2014 City of Ukiah, Department of Public Works 300 Seminary Avenue Ukiah, CA 95482-5400 PROPOSAL: PREPARE PLANS, SPECIFICATIONS & ESTIMATE FOR STORM DRAIN ABANDONMENT AND REPLACEMENT AT REDWOOD EMPIRE FAIRGROUNDS Dear Mr. Seanor: Rau and Associates, Inc. (RAU) is pleased to respond to the City of Ukiah's RFP for Engineering Services to design a project for the Storm Drain Abandonment and Replacement Project at the Redwood Empire Fairgrounds. The project entails replacing an existing 18 inch diameter and 24 inch diameter storm drain with a new system of equal sized piping. The new drain would commence at North State Street just south of the main entrance into the fairgrounds, run along the westerly and southerly edge of the graveled parking area and access road for a distance of approximately 1,250' to the western side of Mazzoni Street at its entrance into the fairgrounds property. Junction boxes are to be installed at ma'or angle points and at three points of connection of incoming RAU's proposal includes a work plan for completing the tasks outlined in the RFP, namely surveying and mapping, designing the replacement storm drain generally along the route designated in the RFP, specifying the abandonment of segments of the existing system in- place, preparation of a sediment and erosion control plan, preparing technical specifications, providing work quantity takeoffs with the associated cost estimate, and developing a construction timeline. Optional tasks include mapping potholed utilities potentially in conflict with the new construction, and preparing AS-BUILT drawings off of Contractor field markups. We have provided you with a detailed explanation of how we intend to approach the project, including a summary of hours which we anticipate will be needed to complete the various tasks essential to meeting the objectives of the project. We have reviewed the City's proposed timeline outlined in the RFP and wish to assure you,that we can meet the milestones to complete the tasks, such that 100% documents are available by November 20, 2014. Our project team has a significant amount of experience in surveying, stormwater collection system design, contract specifications and cost estimate preparation, and construction review. • George Rau, PE, the president of the firm, will serve as Principal in Charge, and Responsible Project Surveyor. He will direct the work of the surveyors to collect the necessary data. It is important, on a time critical job to get it right the first time, so developing a mapping plan is key. He is also the lead design engineer, and will work Mr. Rick Seanor, October 8, 2014 Page 2 with John Johnson to prepare the project plans. He will use his extensive experience in compiling specifications to edit the City of Ukiah boilerplate to fit this project. As a QSD/QSP recognized by the Water Board, he will assure that the sediment and erosion control plan is developed with applicable standards. • Mike Wanecek will be responsible for quality assurance in developing construction drawings and details for the construction plans. He has developed the design protocols in the RAU office for utilization of Civil 3D and assists all other designers and mappers in coordinating the work to be efficient and to take advantage of the strengths of the software. • John Johnson is our party chief on surveys and the design drafter on many public works and private projects, working closely with George Rau as the proposed design team. He has extensive experience in developing plan and profile sheets for utility improvement projects and sediment and erosion control plans for many types of projects. • Chris Rau is the other member of our survey team who has years of experience in performing topographic mapping and boundary surveys, as well as construction staking. He is responsible for setting up the control network which not only serves as a basis for preliminary design work, but also serves as a convenient layout grid for construction staking. RAU staff will work closely with City Staff to arrive at the best alignment for the replacement main, both in terms of use of space and constructability. We have already spent a considerable amount of time reviewing the potential route and its constraints. This will allow us to ask very pertinent questions of City Staff before designing the system, and assist the City Staff in evaluating how the replacement system can be assured of a long service life with minimal maintenance. Because of this knowledge and life-cycle approach, our proposal is the best one in terms of designing a system which balances economy of installation with functionality and minimal maintenance costs over an anticipated 50 year or longer life. is proposal presents a firm offer that shall remain valid or a period of at eas _30 days from the date of its presentation. As president of the firm, George Rau is authorized to negotiate a contract and bind the firm to the terms of the contract. We greatly appreciate this opportunity to be of service and look forward to working closely with your staff in completing this project. Very truly yours, - 21908 g;; l George C. Rau Exp.0�3.30.&!; -O President s� Civl� �,-. Registered Civil Engineer 21908 OF a Reg. Geotechnical Engineer 00710 ~, = Expires 9-30-15 Attachment: Project Approach and Schedule Mr. Rick Seanor, October 8, 2014 Page 3 Project Approach and Schedule The City of Ukiah proposes to replace an existing 18" and 24" diameter storm drain which currently collects storm water from existing culverts crossing North State Street and then flows easterly to Mazzoni Street. The entire system is on the 12th District Fairground. The replacement system will be of the same diameter culvert as currently exists. Materials are subject to final approval of the City Public Works Department, but will likely be HDPE pipe meeting AASHTO highway standards. The proposed storm drain is to extend a distance of approximately 1100 linear feet from the current connection of a storm drain which crosses North State Street just south of the main fairground entrance, then extends southerly and easterly to the intersection of Mazzoni Street to the fairground property. It picks up a major 24 inch diameter cross culvert from North State Street approximately 400 linear feet south of the first North State Street Crossing, then meanders along a secondary access road until it reaches a point near the northwest corner of APN 002-010-13. At this point the original design drawing for the storm drain shows a lateral coming from a drainage inlet on the private property(APN 002-010-13) to the fairgrounds system. The replacement storm drain would extend another 320 feet more or less to the existing junction box at the northwest corner of Mazzoni Street intersection with the fairground property. There is currently evidence of repairs and/or investigatory excavations at a couple of locations along this route. There are potentially several constraints to the conceptual alignment. Near North State Street, there are some utilities and other structures near the proposed alignment. Two water lines and a sanitary sewer main are shown to cross the proposed alignment of the -A storm drain. The grate of the area drain in the northwest corner of APN 002-010-13 is approximately four feet lower than the grade ot the gravel access road proposed as a roue for the storm sewer. Thus the trench will likely be six or seven feet deep in this area in order for the area drain to function. At a distance of approximately 180 feet west of the junction box in Mazzoni Street, there has been a 6 foot by 8 foot shed constructed, which partially blocks the storm drain route. A decision will have to be made about whether to veer the storm drain in front of the shed between the paved parking lot and the stoop in front of the shed or behind the shed between it and the fence. There is a space of about 3 feet between the shed and the edge of pavement, where a small concrete ramp could be removed and replaced. With a wider angle of deviation from a straight line, the drain pipe could be diverted behind the shed, in an area about eight feet wide between the shed and a fence. There are also some redwood trees which potentially could have roots in this area. Some photos of some of the site constraints are included in Attachment C. The site observations noted above indicate that planning of the mapping is crucial to obtain sufficient information the first time out to be able to confer with City Staff and make decisions about the alignment of the storm drain. Along with observations of surface features, it is recommended that some "potholes" be excavated to discover some of the critical vertical constraints from the other utilities mentioned. Although not a part of the base services Mr. Rick Seanor, October 8, 2014 Page 4 requested, we have included an optional task to participate in uncovering some of the potentially conflicting utilities and mapping their horizontal and vertical location, so that the design can anticipate their location and avoid construction change orders and re-design costs. It is anticipated that a kickoff meeting with the City will cover these design challenges and result in direction about either to pothole the existing utilities or not. If it is decided to pothole existing utilities, it is anticipated the City equipment and labor will be used, or that the City will retain a contractor with a vacuum pump to expose them. RAU will provide the survey crew to locate the utilities, horizontally and vertically and incorporate the information into the mapping. If a decision can be made within a day or two to do the potholes and mapping can be delayed until the potholes are in progress, the additional cost of mapping the pothole locations can be absorbed into the planned mapping costs. If the potholing is delayed so that mapping must proceed in order to be able to meet the rest of the schedule, there would be additional costs to re-mobilize and map the pothole locations. It is anticipated that the mapping will take two days, including field mapping and office reduction of data. Preliminary alignment of the storm drain will be designed in one day, and constraints known will be noted on the preliminary design drawing. We will consult with the City DPW staff to determine the best alignment for the new storm drain and the methods and locations of abandonment of the existing storm drain. A decision will be made about whether the storm drain segments are to be removed and the resultant trench backfilled, or whether the ends should be capped with grout, or whether the segment should be pumped full of low strength concrete/grout. This decision making process is expected to be complete in two or three days. Then the design process is expected to be advanced to the 60% completion milestone in another five to seven days. If we are given the Notice to Proceed on October 17th, and we can agree on design constraints and solutions by October 23rd, we expect to have the 60% PS&E completed by Close of Business on October 27tH We have anticipated 4 to 8 calendar days for the City Staff to review the 60% submittal. Then we will complete the corrections/additions to the contract documents and submit them at 100% Completion for a final review. Any final changes can be made within a day and the final set of deliverables is anticipated to be delivered no later than November 12tH Our staff is between major projects for the next month or six weeks and will be able to focus a significant effort to meeting the rather aggressive schedule proposed. A projected timeline is provided in Attachment A to this proposal. RAU will prepare drawing sheets that include a cover sheet with general and construction notes, two V=20' scaled plan and profile sheets with plan views showing 1' contour intervals, a single sediment and erosion control plan at a scale of 1" = 40", with BMP details, and one sheet of details of construction. Drafting will be performed in Civi13D 2013. Details will include City of Ukiah Standard Details, as well as project specific details, as may be required. RAU will compile technical specification sections that conform to the City's standard specification package; and along with quantity takeoffs correlating to bid items, and a detailed Opinion of Probable Construction Cost estimate. • To reduce cost and speed the process, RAU proposes that review copies of the documents will be provided to the City electronically. Hard copies of the documents can be provided upon request. Mr. Rick Seanor, October 8, 2014 Page 5 Mapping Potholed Utilities and Project Closeout • Mapping potholed utilities has been discussed in detail above. If the mapping can proceed as the potholes are being done, there will be no additional costs for this task. If the potholes are done after the mapping is complete, the re-mobilization and mapping costs of the utilities exposed by potholing will be at an extra cost and it is estimated as part of the fee schedule. • Upon project close-out, RAU will transfer contractor-supplied markups to the project construction drawings, and format the drawings as "ASBUILT." They will be supplied electronically to the City for a quick review, and then printed on Mylar, for the City's permanent records. Final Construction Documents and Deliverables The City will review documents submitted by RAU and return comments by November 5, 2014. RAU will accept written hardcopy or electronic copies of markups and comments for incorporation to the final documents. After review and concurrence with draft documents by the City, RAU will finalize the documents. One full size copy of the plans on reproducible mylar and one reduced size copy (11x17) of the plan sheets will be provided, along with one single-sided unbound copy of the specifications, field verified quantity estimate, and detailed Opinion of Probable Construction Costs estimate. In addition, ten sets of plans and specifications will be delivered. The documents will also be provided in PDF form in digital format. • It is proposed to use vellum in lieu of Mylar for printing the ten sets of plans. I i i i i i I ATTACHMENT "B" SCHEDULE OF FEES - Table 31 Effective October 1,2012 Registered Civil Engineer Principal $162.00/hr. Senior Registered Civil Engineer 145.00/hr. Associate Civil Engineer 120.00/hr. Project Manager 102.00/hr. Land Surveyor 96.00/hr. Lab-Survey Manager 112.00/hr. Staff Engineer/Staff Surveyor 94.00/hr. Water Pollution Control Manager(PW) 140.00/hr. QSD/QSP Specialist(Non PW) 110.00/hr. Instrument Operator(PW) 104.00/hr. Rodman(PW) 92.00/hr. Materials Tester including PW(nuclear gauge charge may apply) 116.00/hr. Construction Inspector(PW) 128.00/hr. Technician IV 72.00/hr. Technician III 66.00/hr. Technician II 54.00/hr. Technician I 38.00/hr. Administration 48.00/hr. Vehicle Use(subject to change due to Internal Revenue Standards) 0.555/mile Outside Services Over$1,000 Cost+5% Outside Services Under$1,000(Aggregate amount) Cost+ 15% Expert Witness/Testimony at Trial, Deposition,Arbitration $250.00/hr. (4 hour minimum) Laboratory Tests: Texture Analysis (Mendocino County Health Dept.) $45.00/ea. Unit Dry Weight-Moisture Content(Tube Sample or Ped) 35.00/ea. Sand Equivalent(CTM 217) 110.00/ea. Sieve Analysis-Coarse Aggregates (CTM 202) 50.00/ea. Sieve Analysis- Fine Aggregate(CTM 202) 90.00/ea. Maximum Dry Density(ASTM D1557) 4" Mold 205.00/ea. 6" Mold 235.00/ea. Maximum Dry Density(ASTM D698) 190.00/ea. Maximum Wet Density(CTM 216) 235.00/ea. Unit Weight of Aggregate(CTM 212) Method or B 55.00/ea. Method C 39.00/ea. Crushed Particle Analysis(CTM 205) 67.00/ea. Cleanness Value (CTM 227) 67.00/ea. Durability Index-Coarse(CTM 229) 140.00/ea. Durability Index- Fine (CTM 229) 220.00/ea, Specific Gravity&Absorption (CTM 206) 90.00/ea. Plasticity Index(ASTM 4318) 162.00/ea. Expansion Index(UBC Standard 18-2) 190.00/ea. Unit Weight of Fresh Concrete(CTM 518) Technician Hourly Rate Ball Penetration (CTM 533) Technician Hourly Rate Air Content of Fresh Concrete(CTM 504) Technician Hourly Rate Sample Preparation Times Technician Hourly Rate Special Equipment Rates: Supplemental Billings: Computer Aided Design Software $10.00/hr. Engineering Copies 24 X 36 $3.00/sheet Nuclear Gauge $100/per day` Engineering Copies 18 X 26 $2.00/sheet All Terrain Vehicle $45.00/per day` Assessor's Map Copies $2.00/sheet GPS Equipment $600/per day' Survey Monuments $3.00/each Robotic Total Station $200/per day' Steel Fence Posts $8.00/each One Day Minimum Charge Invoices will be rendered monthly,as a final or progress billing,whichever applies,and are payable upon receipt,unless a mutually acceptable payment schedule has been established. Late Fees at a rate of 1 %% per month, computed and charged monthly on the unpaid balances, shall be payable on accounts not paid within 30 days from invoice date.