HomeMy WebLinkAbout2015-01-07 PacketPage 1 of 3
CITY OF UKIAH
CITY COUNCIL AGENDA
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
January 7, 2015
6:00 p.m.
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Minutes of December 17, 2014, a Regular Meeting.
6. RIGHT TO APPEAL DECISION
Persons who are dissatisfied with a decision of the City Council may have the right to a review of that decision by a court.
The City has adopted Section 1094.6 of the California Code of Civil Procedure, which generally limits to ninety days (90)
the time within which the decision of the City Boards and Agencies may be judi cially challenged.
7. CONSENT CALENDAR
The following items listed are considered routine and will be enacted by a single motion and roll call vote by the City
Council. Items may be removed from the Consent Calendar upon request of a Councilmember or a citizen in which event
the item will be considered at the completion of all other items on the agenda. The motion by the City Council on the
Consent Calendar will approve and make findings in accordance with Administrative Staff and/or Planning Commission
recommendations.
a. Adoption of Resolution Approving City of Ukiah Qualified Contractors’ List for 2015.
b. Approve the Renewal of the ESRI Geographical Information System Software Licensing
Agreement for a Term of 3 Years in the Amount of $27,031.25 Annually for a Total of
$81,093.75 and the Corresponding Budget Amendment.
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
The City Council welcomes input from the audience. If there is a matter of business on the agenda that you are
interested in, you may address the Council when this matter is considered. If you wish to speak on a matter that is not on
this agenda, you may do so at this time. In order for everyone to be heard, please limit your comments to three (3)
minutes per person and not more than ten (10) minutes per subject. The Brown Act regulations do not allow action to be
taken on audience comments in which the subject is not listed on the agenda.
9. COUNCIL REPORTS
10. CITY MANAGER/CITY CLERK REPORTS
11. PUBLIC HEARINGS (6:15 PM)
Page 2 of 3
12. UNFINISHED BUSINESS
a. Receive and Discuss Status Report on the Palace Hotel Nuisance Abatement Action.
13. NEW BUSINESS
a. Consideration of Proposal from HSM to Facilitate Goal Setting for FY 2015/2016 Budget
Preparation.
b. Presentation and Direction on Water Rate Study.
14. CLOSED SESSION – Closed Session may be held at any time during the meeting
a. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Mendocino County Superior
Court Case No. SCUK-CVC-13-63024
b. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of Case: Ukiah v. Cohen et al, Sacramento County Superior Court No. 34-2014-
80001744
c. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: County of Mendocino v. Solid Waste Systems, Inc., Mendocino County
Superior Court Case No. SC-UK-CVG-1159459
d. Conference with Real Property Negotiators (§54956.8)
Property: APN 180-070-19
Negotiator: Jane Chambers, City Manager
Negotiating Parties: City of Ukiah and RCMC, LLC
Under Negotiation: Price & Terms
e. Conference with Real Property Negotiators (§54956.8)
Property: APN 003-572-17-00 and 003-572-18-00
Negotiator: Jane Chambers, City Manager
Negotiating Parties: City of Ukiah and Donna Mae Cooper
Under Negotiation: Price & Terms
f. Conference with Real Property Negotiators (§54956.8)
Property: APN Nos. 002-101-19, 20 & 21
Negotiator: Jane Chambers, City Manager
Negotiating Parties: Rural Communities Housing
Development Corporation (RCHDC) and City of Ukiah
Under Negotiation: Price & Terms
15. ADJOURNMENT
Page 3 of 3
Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific
accommodations or interpreter services are needed in order for you to attend. The City complies with
ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda
packet are available for public inspection at the front counter at the Ukiah Civic Center, 300 Seminary
Avenue, Ukiah, CA 95482, during normal business hours, Monday through Friday, 8:00 am to 5:00 pm.
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda
was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300
Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda.
Dated this 30th day of December, 2014.
Kristine Lawler, City Clerk
Agenda Item 5a
CITY OF UKIAH
CITY COUNCIL MINUTES
Regular Meeting
CIVIC CENTER COUNCIL CHAMBERS
300 Seminary Avenue
Ukiah, CA 95482
December 17, 2014
6:00 p.m.
1. ROLL CALL
Ukiah City Council met at a Regular Meeting on December 17, 2014, having been legally noticed
on December 12, 2014. Mayor Crane called the meeting to order at 6:00 p.m. Roll was taken with
the following Councilmembers Present: Maureen Mulheren, Kevin Doble, Jim O. Brown, Vice
Mayor Scalmanini and Mayor Crane. Staff Present: Jane Chambers, City Manager; David
Rapport, City Attorney; and Kristine Lawler, City Clerk.
2. PLEDGE OF ALLEGIANCE
3. PROCLAMATIONS/INTRODUCTIONS/PRESENTATIONS
4. PETITIONS AND COMMUNICATIONS
5. APPROVAL OF MINUTES
a. Minutes of December 3, 2014, Regular Meeting.
Motion/Second: Doble/Scalmanini to approve the revised minutes of December 3, 2014, a
Regular Meeting as submitted. Motion carried by the following roll call votes: AYES: Mulheren,
Doble, Brown, Scalmanini, and Crane. NOES: None. ABSENT: None. ABSTAIN: None.
6. RIGHT TO APPEAL DECISION
7. CONSENT CALENDAR
a. Report of Disbursements for the Month of November 2014 – Finance Department.
b. Adopt an Ordinance Amending the Official Zoning Map for the City of Ukiah Establishing
Planned Development Zoning (PD-R3) and a Precise Development Plan for 123, 125, 127,
and 129 Ford Street – Planning and Community Development Department.
ORDINANCE NO. 1155
AN ORDINANCE OF THE CITY OF UKIAH AMENDING THE OFFICIAL ZONING MAP
FOR THE CITY OF UKIAH, CALIFORNIA
c. Adopt Ordinance Amending Section 1965 in Division 1, Chapter 12 of the Ukiah City Code
Entitled “Parks And Recreation Facilities” Listing Wetlands Park in the Airport Industrial as a
New City Park – Planning and Community Development Department.
Page 1 of 3
City Council Minutes for December 17, 2014, Continued: Page 2 of 3
ORDINANCE NO. 1156
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF UKIAH AMENDING SECTION
1965 IN DIVISION 1, CHAPTER 12 OF THE UKIAH CITY CODE, ENTITLED “PARKS AND
RECREATION FACILITIES”
d. Approval of Notice of Completion for Slurry Seal of Local Streets and Airport Aprons,
Specification No. 14-12 – Public Works Department.
e. Award of Contract (COU No. 1415-154) to Green Valley Consulting Engineers for the
Design of Water Mains for a Water Main Replacement Project in the Amount of $30,530 –
Public Works Department.
f. Approve the Sole Source Purchase to Complete the Replacement/Reconfiguration of Digital
and Analog Handsets from Telecom Services in the Amount of $31,309.03 – Community
Services Department.
Motion/Second: Brown/Mulheren to approve Consent Calendar Items 7a-f as submitted. Motion
carried by the following roll call votes: AYES: Mulheren, Doble, Brown, Scalmanini, and Crane.
NOES: None. ABSENT: None. ABSTAIN: None.
8. AUDIENCE COMMENTS ON NON-AGENDA ITEMS
9. COUNCIL REPORTS
Presenters: Councilmembers Mulheren and Brown, and Vice Mayor Scalmanini.
10. CITY MANAGER/CITY CLERK REPORTS
Presenters: Jane Chambers, City Manager; Tim Eriksen, Public Works Director; and Charley
Stump, Planning and Community Development Director.
Council Consensus directs staff to agendize an update on the Palace Hotel for the January 7,
2014, City Council meeting.
11. PUBLIC HEARINGS
12. UNFINISHED BUSINESS
a. Completion of the Food Waste Pilot Program – Receive Report – Public Works
Department.
Presenter: Tim Eriksen, Public Works Director.
Public Comment: Joe Louis Wildman.
Council Consensus directs staff to agendize Food Waste Pilot Program presentation and
discussion for current Council.
13. NEW BUSINESS
a. Adoption of Resolution Amending the Procedure for Filling Vacancies on City Boards
and Commissions – City Clerk Department.
Presenter: Kristine Lawler, City Clerk.
City Council Minutes for December 17, 2014, Continued: Page 3 of 3
Motion/Second: Doble/Brown to adopt the Resolution (2014-48) amending the procedure for filling
vacancies on city boards and commissions, with the modification of adding popular social media
outreach (Facebook and Twitter) to the listed posting locations. Motion carried by the following roll
call votes: AYES: Mulheren, Doble, Brown, Scalmanini, and Crane. NOES: None. ABSENT: None.
ABSTAIN: None.
b. Discussion and Possible Adoption of Resolution Making Appointments to the
Planning Commission, Design Review Board, and Airport Commission – City Clerk
Department.
Presenter: Kristine Lawler, City Clerk.
Motion/Second: Brown/Scalmanini to approve the listed table of nominations and associated
Resolution (2014-49) making appointments to the Airport Commission, Design Review Board and
Planning Commission. Motion carried by the following roll call votes: AYES: Mulheren, Doble,
Brown, Scalmanini, and Crane. NOES: None. ABSENT: None. ABSTAIN: None.
c. Appointments and Discussion Regarding 2015 Council Assignments – Administration.
Presenters: Jane Chambers, City Manager and Mayor Crane.
Council Consensus approved the attached Special Assignments List.
14. CLOSED SESSION
a. Conference with Legal Counsel – Existing Litigation
(Government Code Section 54956.9(d)(1))
Name of case: Ukiah Valley Sanitation District v. City of Ukiah, Mendocino County Superior
Court Case No. SCUK-CVC-13-63024
b. Conference with Real Property Negotiators (§54956.8)
Property: APN 180-070-19
Negotiator: Jane Chambers, City Manager
Negotiating Parties: City of Ukiah and RCMC, LLC
Under Negotiation: Price & Terms
c. Conference with Real Property Negotiators (§54956.8)
Property: APN 003-572-17-00 and 003-572-18-00
Negotiator: Jane Chambers, City Manager
Negotiating Parties: City of Ukiah and Donna Mae Cooper
Under Negotiation: Price & Terms
d. Conference with Real Property Negotiators (§54956.8)
Property: APN Nos. 002-101-19, 20 & 21
Negotiator: Jane Chambers, City Manager
Negotiating Parties: Rural Communities Housing
Development Corporation (RCHDC) and City of Ukiah
Under Negotiation: Price & Terms
No Action was taken on Closed Session Items.
15. ADJOURNMENT
There being no further business, the meeting adjourned at 7:14 p.m.
________________________________
Kristine Lawler, City Clerk
County/Regional OnGoing
One + Alternate MTG DATE/TIME LOCATION MAILING
ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO
Mendocino Council of Governments
(MCOG)
1st Monday of
month, 1:30 p.m.
Civic Center,
300 Seminary Ave.,
Ukiah
Chambers
Executive Director
367 N. State Street, Ste. 206
Ukiah, CA 95482
463-1859
Plan and allocate State funding,
transportation, infrastructure and project
County wide.
Scalmanini
Brown - Alternate
Mendocino County Inland Water and
Power Commission
2nd Thursday of
month, 7:00 p.m.
Civic Center
300 Seminary Ave.
Conf. Room 5
IWPC Staff
425 Talmage
Ukiah, CA 95482
391-7574 - Candace Horsley
Develops coordination for water resources
and current water rights: Potter Valley
project - Eel River Diversion
Doble
Brown - Alternate
Mendocino Solid Waste Mgmt.
Authority (MSWMA)
3rd Thur. of every
other month
(varies) 10:00 a.m.
Willits
Council Chambers
Solid Waste Director
3200 Taylor Dr.
Ukiah, CA 95482
468-9710
County-wide Solid Waste JPA Brown
Doble - Alternate
Mendocino Transit Authority (MTA)
Board of Directors
2nd Thursday of
month, 1:30 p.m.
Alternating locations -
Ukiah Conf. Ctr. Or
Ft. Bragg, or Pt.
Arena
Executive Director
241 Plant Road
Ukiah, CA 95482
462-1422
County-wide bus transpiration issues and
funding
Doble
Brown - Alternate
Russian River Watershed Association
4th Thursday of
month, 9:00 a.m.
(only 5 times a
year)
Windsor Town Hall
City Managers Office
300 Seminary Ave.
Ukiah, CA 95482
666-4857
Consider issues related to Russian river -
plans projects and funding requests
Doble
Brown - Alternate
County/Regional OnGoing
One + Staff Alternate
Economic Development & Financing
Corp. (EDFC)
1st Thursday of
month. 2:00-4:00
p.m.
Location varies
Executive Director
631 South Orchard
Ukiah, CA 95482
467-5953
Multi-agency co-op for economic
development and business loan program
Mulheren
Reilly - Alternate
Greater Ukiah Chamber of Commerce
Liaison
ex officio
4th Wednesday of
month, 9:00 a.m.
Conference Ctr.
200 S. School Street,
Ukiah
200 S. School Street
Ukiah, CA 95482
462-4705
To represent and set policy for Chamber
and area businesses.
Doble
Sangiacomo - Alternate
Main Street Program Board of Directors
ex officio
1st Thursday of
month, 8:00 a.m.
200 S. School Street,
Ukiah
200 S. School St.
Ukiah, CA 95482
463-6729
Develops activities for downtown
economic development program
Mulheren
Sangiacomo - Alternate
Sun House Guild ex officio
2nd Tuesday of
month, 4:30 - 6:30
p.m.
Sun House,
431 S. Main St.
Ukiah
431 S. Main Street
Ukiah, CA 95482
467-2836
Support and expand Grace Hudson
Museum
Doble
Sangiacomo - Alternate
Mendocino Youth Project JPA Board of
Directors
3rd Wednesday of
the month, 7:45
a.m.
776 S. State Street
Conference Room
Mendocino Co. Youth Project
776 S. State Street, Ste. 107
Ukiah, CA 95482
707-463-4915
Brown
Chief Dewey - Alternate
Northern California Power Agency
(NCPA)
4th Thursday of
month, 9:00 a.m.
Roseville, CA
and other locations
651 Commerce Drive
Roseville, CA 95678
916-781-4202
Pool of public utilities for electric
generation and dispatch
Crane
Grande - Alternate
2015 COUNCIL ASSIGNMENTS
(Approved by Council December 17, 2014)
Local/County/Regional
Liasons OnGoing One or
Two Council and/or Staff
MTG DATE/TIME LOCATION MAILING
ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO
League of California Cities Redwood
Empire Legislative Committee Varies
Redwood Empire League
President; Public
Affairs Program Mgr.
(916) 658-8243
Mulheren
City Selection Committee
Called as required
by the Clerk of the
Board
BOS Conf. Room 501
Low Gap Rd. Rm.
1090, Ukiah
C/O: BOS
501 Low Gap, Rm 1090
Ukiah, CA 95482
463-4441
Makes appointments to LAFCO and
Airport Land Use Commission Mayor
Investment Oversight Committee Varies Civic Center, 300
Seminary Ave., Ukiah
Reviews City investments, policies, and
strategies Crane
Library Advisory Board 3rd Thursday of
month, 1:00 p.m.
Various Mendo
County Libraries
Ukiah County Library
463-4491 Review library policy and activities Thomas
Ukiah Players Theater Board of
Directors Sangiacomo
Ukiah Unified School District (UUSD)
Committee Quarterly UUSD on Orchard
Information exchange with UUSD Board
Chair, Mayor, Superintendent and City
Manager
Mayor
Russian River Flood Control District
(RRFCD)Doble
Mendocino County Health & Human
Services Liaison
Brown
Mulheren - Alternate
Mendocino County Local Area
Formation Commission (LAFCO)
1st Monday of
month, 10:00 a.m.
Board of Supervisors
Chambers
Executive Director
200 S. School Street, Ste. 2
Ukiah, CA 95482
463-4470
Required by legislation - planning spheres
of influence, annexation, service areas,
and special districts
Doble
Public Advisory (Courthouse)As needed Ukiah
City Manager's Office 300
Seminary Ave. Ukiah, CA
95482 463-6213
Brown
Mulheren - Alternate
Mendocino County Airport Land Use
Commission as needed
BOS Conf. Room 501
Low Gap Rd. Rm.
1090, Ukiah
None from Ukiah
Council currently
COMMITTEE MTG DATE/TIME LOCATION MAILING
ADDRESS/CONTACT COMMITTEE FUNCTION ASSIGNED TO
Exploration w/City Hauler of Solid
Waste Disposal Alternatives Crane / Scalmanini
Electric Grid Operational
Improvements Crane / Scalmanini
Oversight Review of Public Works
Work and Process in relation to Calvert
and Willow Project (Spec. 13-02)
Crane / Scalmanini
Rate Studies for Electric, Water, Sewer Crane / Doble
Sales Tax Sharing Crane / Doble
Capital Budget 2015/16 Crane / Doble
Ukiah Valley Sanitation District
Mediation Crane / Doble
Rev. 12/18/14
CURRENT AND/OR PROPOSED 2015 AD HOC COMMITTEES
2015
City of Ukiah Qualified Contractors List
1
Company Address 1 City State Zip Phone Fax Expiration License No.Received
A J Vasconi Inc 1136 Willow Pass Cr.Concord CA 94520 925-691-9400 925-391-3900 2/28/2015 730659 12/18/2013
A to Z Construction PO Box 375 Calpella CA 95418 707-391-8741 707-485-9652 3/31/2016 729177 11/6/2014
A.E. Nelson Construction 642 Martin Ave., Ste A Rohnert Park CA 94928 707-636-1750 707-636-1755 9/30/2016 364212 12/3/2014
AA Glass Shop P.O. Box 851 Newcastle CA 95658 530-885-7211 530-885-6262 2/28/2014 910516 12/28/2013
Aaron Paving P.O. Box 7347 Santa Rosa CA 95407 707-528-3377 707-544-7149 4/30/2015 308128 12/29/2014
Abhe & Svoboda, Inc.18100 Dairy Lane Jordan MN 55372 952-447-6025 952-447-1000 3/31/2015 506526 11/20/2014
Acoustical Engineers 11300 Sanders Dr., Ste. 12 Rancho Cordova CA 95742 916-635-1415 916-635-1427 2/28/2014 443001 12/20/2013
AEI Consultants, Inc.3800 S Bascom Av., #112 San Jose CA 95124 408-829-8679 408-559-7601 9/30/2014 654919 10/24/2012
ALCAL Specialty Contracting Inc.879 N. Wright Rd.Santa Rosa CA 95407 707-544-4270 707-579-2557 11/30/2014 815286 12/18/2013
Alessandro Electric Inc.271 Opportunity St Ste D Sacramento CA 95838 916-283-6966 916-283-6967 8/31/2015 867775 7/29/2013
All Steel Fence, Inc.P.O. Box 1309 Lathrob CA 95330 209-983-8409 209-982-4325 8/31/2015 710512 12/9/2013
Alliance Environmental Services 4191 Stone Valley Ct.Chico CA 95973 530-345-8562 530-345-8562 3/31/2014 776274 1/20/2013
American Asphalt P.O. Box 3367 Hayward CA 94540 510-723-0280 510-723-0288 5/31/2015 439591 Bid 14-06
Anchor Fence Company, Inc.1015 E. Market Street Daly City CA 94014 650-757-2140 650-757-2148 3/31/2016 719573 12/18/2014
Apperson Energy Management PO Box 366 Redwood Valley CA 95470 707-485-5158 707-485-1986 11/30/2014 431271 12/26/2013
Aqua Sierra Controls, Inc.1650 Industrial Dr Auburn CA 95603 530-823-3241 530-823-3475 5/31/2015 474023 1/3/2014
Argonaut Constructors PO Box 639 Santa Rosa CA 95402 707-542-4862 707-542-4897 12/31/2015 171432 11/7/2014
Arnold Construction Company 2119 Wood Road Fulton CA 95439 707-528-9328 707-542-7027 10/31/2015 518561 12/18/2013
Arrow Construction 1850 Diesel Dr.Sacramento CA 95838 916-640-0600 916-640-0700 6/30/2015 708757 12/23/2013
Arrow Fencing (Woida Enterprises Inc)P.O. Box 385 Calpella CA 95418 707-485-1128 707-485-1142 3/31/2014 585041 12/19/2013
Ashlin Pacific Construction Inc 1390 N. McDowell Bl. Ste. G-117 Petaluma CA 94954 707-795-2860 707-795-4137 3/31/2016 634959 12/16/2014
B. A. S. Roofing 425 Pomo Drive Ukiah CA 95482 707-462-4514 707-462-4514 1/31/2015 927007 12/18/2013
Baelin, Inc.P.O. Box 308 Occidental CA 95465 707-321-1859 707-829-1147 12/31/2014 926613 12/18/2013
Bagley Enterprises Inc 2370 Maggio Circle Ste 4 Lodi CA 95240 209-367-4800 209-367-5424 2/28/2014 774802 11/16/2013
Bartley Pump, Inc.4000 South Moorland Avenue Santa Rosa CA 95407 707-584-9191 707-584-9198 4/30/2016 200068 11/4/2014
Barton Overhead Door, Inc.1132 N. Carpenter Road Modesto CA 95351 530-229-7792; 209-571-3667 2/28/2014 392730 12/28/2012
Bay West Construction 3343 Terra Linda Dr Santa Rosa CA 95404 707-579-4078 707-579-4115 3/31/2014 508115 11/5/2012
Beacom Construction Company P.O. Box 457 Fortuna CA 95540 707-725-3323 707-725-5428 11/30/2016 168923 11/4/2014
Bell Products, Inc.P O Box 396 Napa CA 94559 707-255-1811 707-255-1908 6/30/2016 171534 11/14/2014
Best Contracting Services Inc 19027 S Hamilton Avenue Gardena CA 90248 310-328-6969 310-328-9176 5/31/2016 456263 12/19/2013
Blocka Construction, Inc.4455 Enterprise Street Fremont CA 95438 510-657-3686 510-657-3688 10/31/2015 679326 12/20/2013
Bockmon & Woody Eledtric Co. Inc.PO Box 1018 Stockton CA 95201 209-464-4878 209-465-5314 2/28/2014 588308 9/24/2012
Busch Construction & Electric 266 Terra Verde Court Redwood Valley CA 95470 707-462-8749 707-462-8749 5/31/2015 404336 12/17/2013
C.V. Larsen Co. Engineering Contractors 1846 Ludwig Av Santa Rosa CA 95407 707-526-3750 707-571-8481 5/31/2016 646209 11/12/2014
CAL Electro Inc.3710 Electro Way Redding CA 96002 530-223-5937 530-221-7038 5/31/2016 390480 11/4/2014
California Pavement Maintenance Company, 9390 Elder Creek Road Sacramento CA 95829 916-381-8033 916-381-3703 4/30/2015 374514 12/20/2013
Capital Glass Inc.2951 N Deer Run Rd Carson City NV 89701 775-883-6401 775-883-6584 8/31/2014 811436 11/8/2012
Carr's Construction Service, Inc.3165 Calistoga Rd.Santa Rosa CA 95404 707-539-8650 707-537-1844 3/31/2016 556444 11/14/2014
Cats 4U Inc 8755 Hwy 128 Healdsburg CA 95448 707-433-8304 707-433-9104 3/31/2015 465781 Bid 14-02
Central Valley Engineering & Asphalt 216 Kenroy Lane Roseville CA 95678 916-791-1609 916-791-6424 3/31/2016 773404 Bid 13-03
Christensen Construction PO Box 1102 Ukiah CA 95482 707-462-4331 707-462-4331 5/31/2014 646499 12/17/2013
Clines Unlimited Const. Inc.756 S. State St.Ukiah CA 95482 707-462-5617 707-463-2143 11/30/2014 608885 3/17/2014
Coastside Concrete 2160 West Hearn Avenue Santa Rosa CA 95407 707-576-1727 707-575-4052 1/31/2016 908693 Bid 14-02
Codding Construction Co P.O. Box 3550 Rohnert Park CA 94928 707-795-3550 707-665-2883 9/30/2015 203301 12/18/2013
Color New Co.236645 Marylee St. Woodland CA 91367 818-884-0856 818-884-0217 4/30/2015 818650 12/18/2013
Colusa Floor Covering 711 Market St.Colusa CA 95932 530-458-3790 530-458-3791 5/31/2014 364608 12/19/2013
Commercial Diving Services 325 Sleepy Hollow Crescent City CA 95531 707-465-0909 None 7/31/2015 817400 12/28/2013
Commercial Pump & Mechanical 11254 Midway Chico CA 95928 530-899-1583 530-899-7225 3/31/2015 921066 12/18/2013
Community Playgrounds, Inc.200 Commercial Street Vallejo CA 95489 415-892-8100 415-892-3132 10/31/2014 362950 12/18/2013
Conklin Bros of Santa Rosa, Inc.3780 Santa Rosa Ave.Santa Rosa CA 95407 707-542-4981 707-542-5192 7/31/2016 248359 11/11/2014
Exhibit A
2015
City of Ukiah Qualified Contractors List
2
A J Vasconi Inc 1136 Willow Pass Cr.Concord CA 94520 925-691-9400 925-391-3900 2/28/2015 730659 12/18/2013
Crusader Fence Co 3445 Gold Valley Dr.Rancho Cordova CA 95742 916-631-9191 916-631-8989 8/31/2014 726527 11/25/2013
Cupertino Electric Inc.1132 N Seventh St San Jose CA 95112 408-808-8130 408-275-8575 8/31/2014 174637 12/18/2013
Cushman Contracting Corporation P.O. Box 147 Goleta CA 93116 805-964-8661 805-967-6057 6/30/2016 689962 11/5/2014
Danco Builders Northwest 5251 Ericson Way Arcata CA 95521 707-822-9000 707-822-9596 9/30/2015 899392 11/11/2014
Davey Tree Surgery Company 2617 S. Vasco Road Livermore CA 94550 925-443-1723 925-443-1751 5/31/2014 257957 12/18/2013
Deneau Company 28338 Whippoorwill Circle Shingletown CA 96088 530-474-1921 530-474-1921 6/30/2016 507902 7/7/2014
Diede Construction Inc.P.O.Box 1007 Woodbridge CA 95258 209-369-8255 209-368-0600 12/31/2015 632667 12/20/2013
Donald F. Gallino, Inc., General Contractors 5601 Cedars Rd., Suite C Redding CA 96001 530-246-7671 530-246-8714 9/30/2015 382031 12/18/2013
Downing Diversified P.O. Box 33 Kalama WA 98625 360-673-4433 360-673-4466 8/31/2015 986429 6/30/2014
Dream Ride Engineering Inc.4780 East 2nd St.Benicia CA 94510 707-745-1380 707-745-1310 8/31/2014 496291 12/18/2013
Drill Tech Drilling & Shoring, Inc.2200 Wymore Way Antioch CA 94509 925-978-2060 925-978-2063 1/31/2016 745354 12/17/2014
DT Builders, Inc.5251 Ericson Way Arcata CA 95521 707-822-9000 707-822-9596 9/30/2015 986583 11/11/2014
Duane C. Kitchens & Sons Construction Co.1506 Hallmark Court Santa Rosa CA 95403 707-523-2512 707-523-2084 9/30/2015 879037 11/12/2013
Dunn Right Painting Inc.235 Thomas St.Ukiah CA 95482 707-462-2705 707-462-2705 9/30/2015 691040 12/18/2013
DW Acoustics, Inc.P.O. Box 2384 Santa Rosa CA 95405 707-575-6117 707-575-6779 9/30/2015 879037 11/12/2013
EBA Engineering 825 Sonoma Ave., Ste. C Santa Rosa CA 95404 707-544-0784 707-544-0866 1/31/2017 662725 12/17/2014
Emerald Site Services 9883 Kent St.Elk Grove CA 95624 916-685-7211 916-686-1826 1/31/2014 969213 12/3/2012
F Loduca Co.P O Box 690111 Stockton CA 95269 209-649-7068 888-647-8589 9/30/2015 576992 10/30/2012
Family Tree Service, Inc.PO Box 1325 Laytonville CA 95454 707-984-6629 707-984-8246 2/28/2014 640013 12/18/2013
FD Thomas Inc 217 Bateman Drive Medford OR 97502 541-664-3010 541-664-1105 1/31/2015 610403 12/18/2013
Ferranti Construction Inc.PO Box 259 Redwood Valley CA 95470 707-485-0095 707-485-0395 3/31/2015 385543 12/19/2013
Fieldstone Construction Company 5915 Faught Road Santa Rosa CA 95403 707-836-0669 707-837-8997 5/31/2015 983863 11/10/2014
Foam Experts Roofing, Inc.P O Box 1546 Mesa AZ 85211 800-334-7663 480-833-8316 11/30/2014 501167 12/5/2013
Fonseca McElroy Ginding Co., Inc.336 E. Gish Road San Jose CA 95112 408-573-9364 408-573-8364 6/30/2015 796046 12/23/2013
Ford Construction Company, Inc.639 East Lockeford Street Lodi CA 95240 209-333-1116 209-333-8597 7/31/2014 391570 11/22/2013
Fort Bragg Electric Inc.P. O. Box 1878 Fort Bragg CA 95437 707-964-9118 707-964-1404 7/31/2016;3/31 391464;407516 11/4/2014
FRC, Inc.1360 Industrial Ave., #D Petaluma CA 94952 707-782-9143 707-782-9141 4/30/2016 715667 11/26/2014
Fremont Millwork Co.2949 Onyx Ave.Klamath Falls OR 97603 541-884-5554 541-882-5643 12/31/2016 249756 12/23/2014
Gaynor Telesystems, Inc.9650 Tanqueray Ct.Redding CA 96003 530-223-2979 530-224-9260 8/31/2015 339907 12/10/2014
Ghilotti Bros., Inc.525 Jacoby St.San Rafael CA 94901 415-454-7011 415-454-8376 12/31/2015 132128 12/12/2014
Golden Bay Fence Plus Iron Works 4104 South B Street Stockton CA 95206 209-944-9754 209-944-5812 2/28/2015 664905 12/24/2013
Gordon N. Ball Inc.333 Camille Ave.Alamo CA 94507 925-838-5675 925-838-5915 8/31/2015 710807 12/18/2013
Graham Contractors, Inc.PO Box 26770 San Jose CA 95159 408-293-9516 408-293-3633 9/30/2015 315789 12/18/2013
Granite Construction Company 1324 S. State Street Ukiah CA 95482 707-467-4107 707-467-4143 5/31/2015 89 12/4/2014
Green Right O'Way Constructors Inc.PO Box 1119 Willits CA 95490 707-459-3200 707-459-3400 10/31/2015 741568 12/23/2013
Gregg Simpson Trucking 11 Highland Ct Ukiah CA 95482 707-468-1654 707-468-7448 9/30/2015 650339 12/31/2013
H.L. Weaver PO Box 937 Ukiah CA 95482 707-462-4898 707-462-3510 7/31/2015 476225 12/18/2013
Harborth Enterprise P.O. Box 1241 Sebastopol CA 95473 707-823-9342 10/31/2016 604826 Bid 2013
Henris Roofing Company 741 Petaluma Blvd. South Petaluma CA 94952 707-463-1535 707-763-2357 8/31/2015 220964 11/8/2013
Herman Weissker Inc.1645 Brown Ave.Riverside CA 92509 951-826-8800 916-321-4780 4/30/2014 183556 1/2/2014
Hilbers Inc.1210 Stabler Lane Yuba City CA 95993 530-673-2947 e 530-674-9578 11/30/2016 547970 11/5/2014
Illuminated Creations Inc.1111 Joellis Way Sacramento CA 95815 916-924-1936 916-924-3133 10/31/2014 545167 12/18/2013
Image Tree Service, Inc.564 Caletti Ave.Windsor CA 95492 707-838-3555 707-838-3550 7/31/2015 719689 11/13/2014
Intercounty Mechanical & Electrical Inc 189 Wabash Ave Ukiah CA 95482 707-462-9800 707-462-9801 12/31/2014 926337 12/18/2013
Interstate Companies 417 Mace Blvd. #166 Davis CA 95618 530-758-0538 530-758-8402 10/31/2015 630523 11/13/2013
J T & T Enterprises Inc.P.O. Box 90 Cotati CA 94931 707-665-0114 707-665-0125 12/31/2014 788443 12/30/2013
Jacobson Fence Company, Inc.PO Box 6025 Santa Rosa CA 95406 707-544-8475 707-544-8477 8/31/2015 515709 12/18/2013
James L. Harris Painting & Decorating, Inc.P.O. Box 3183 Auburn CA 95604 530-308-2123 817-245-7703 2/28/2014 745726 12/31/2013
JB Jordan & Associates 2200 Pine View Way Petaluma CA 94954 707-442-6423 707-444-0272 12/31/2016 955247 12/30/2014
Johnson's Custom Landscaping 591 Riverside Dr Ukiah CA 95482 707-462-2656 707-462-2656 4/30/2016 748725 5/13/2014
2015
City of Ukiah Qualified Contractors List
3
A J Vasconi Inc 1136 Willow Pass Cr.Concord CA 94520 925-691-9400 925-391-3900 2/28/2015 730659 12/18/2013
Kernen Construction PO Box 1340 Blue Lake CA 95525 707-826-8686 707-826-1888 1/31/2015 504091 12/18/2013
L D Giacomini Enterprises Inc.3351 N. State St.Ukiah CA 95482 707-462-3717 707-462-3215 5/31/2014 749163 11/9/2012
L M Painting & Construction 19355 E. Windrose Dr.Rowland Heights CA 91748 626-839-6245 626-839-9779 6/30/2016 628435 12/17/2014
LACO Associates 311 S. Main St.Ukiah CA 95482 707-462-0222 707-462-0223 1/31/2014 870503 12/5/2012
Lawson Mechanical Contractors 6090 South Watt Avenue Sacramento CA 95829 916-381-5000 916-381-5073 10/31/2015 630523 11/13/2013
Lucerne Roofing & Supply Inc 74 Soda Bay Rd Lakeport CA 95453 707-263-4200 707-263-8240 4/30/2016 388686 11/13/2014
M B C Construction Co. Inc.3342 N. State St.Ukiah CA 95482 707-272-3201 707-462-4035 4/30/2016 945554 11/12/2014
Martin Brothers Construction 8801 Folsom Blvd., Suite 260 Sacramento CA 95826 916-381-0911 916-381-0611 8/31/2016 726454 11/4/2014
McGuire and Hester 9009 Railroad Ave.Oakland CA 94603 510-632-7676 510-562-5209 11/30/2015 95879 11/5/2014
Mendocino Construction Services, Inc.PO Box 1517 Willits CA 95490 707-459-2377 707-459-0644 7/31/2015 443396 12/17/2013
Mendocino Metals 151 Parducci road Ukiah CA 95482 707-272-0827 707-462-1338 4/30/2014 641690 12/18/2013
Menton Builders, Inc.P.O. Box 871 Ukiah CA 95482 707-468-8814 707-468-8826 8/31/2015 381334 12/18/2013
Mike Brown Electric Company 561-A Mercantile Drive Cotati CA 94931 707-792-8100 707-792-8110 4/30/2016 306767 12/8/2014
Modern Building Inc.3083 Southgate Ln.Chico CA 95928 530-891-4533 530-891-6834 6/30/2016 285006 11/4/2014
Mountain F Enterprises Inc.PO Box 1040 Lotus CA 95651 530-626-4127 530-626-4120 7/31/2014 842929 12/17/2013
Mr. Rooter Plumbing of Mendocino & Lake Co P.O. Box 761 Redwood Valley CA 95470 707-462-7668 707-485-7665 5/31/2015 932392 4/5/2013
National Conductor (Z Contracting, Inc.)18119 State Hwy 371 Brainerd MN 56401 218-828-8171 218-828-8103 4/30/2015 794049 7/29/2013
Neary Landscape Inc P O Box 249 Cotati CA 94931 707-588-8677 707-588-8674 10/31/2014 814207 12/3/2013
Netxperts, Inc.2680 Bishop Dr. #125 San Ramon CA 94583 925-806-0800 925-806-0899 12/31/2015 869161 12/23/2014
North Coast Resource Management P.O.Box 435 Calpella CA 95418 707-485-7211 707-485-8962 2/28/2014 869567 12/3/2012
North Counties Drywall, Inc.P.O. Box 260 Sonoma CA 95476 707-996-0198 707-996-0199 10/31/2015 630523 11/13/2013
Northcoast Tree Care 26000 String Creek Road Willits CA 95490 707-459-3015 None 11/30/2014 698593 12/18/2013
Northern Industrial Electric 2435 Radio Lane Redding CA 96001 530-246-2366 530-246-2368 1/31/2016 291649 12/1/2014
Northgate Acoustics, Inc.637 Lindaro Street, Suite 200 San Rafael CA 94901 650-670-2636 415-485-1240 8/31/2015 902329 11/8/2013
Olympus and Associates, Inc.P.O. Box 8015 Reno NV 89507 775-322-0346 775-322-0288 4/30/2014 777677 11/25/2013
Omega Construction Co. Inc.9800 Lasaine Ave.Northridge CA 91325 818-364-9421 818-364-9422 10/31/2014 464910 12/18/2013
Pacific Coast Drilling Company, Inc.364 Bellevue Avenue Santa Rosa CA 95407-7711 707-778-8316 707-789-9572 8/31/2014 539855 12/19/2013
Pacific Drywall P O Box 503 Redwood Valley CA 95470 707-485-7160 707-485-7160 2/29/2016 911180 1/24/2014
Pacific Earthscape (aka Ford Logging, Inc.)1225 Central Ave. #11 McKinleyville CA 95519 707-840-9442 707-840-9441 4/30/2015 793279 11/20/2014
Pacific-Mountain Contractors of CA Inc 4061 Port Chicago Hwy Ste H Concord CA 94520 925-603-2652 925-687-8430 9/30/2014 921539 11/22/2013
Par Electrical Contractors Inc 1416 Midway Rd.Vacaville CA 95688 707-693-1237 707-693-1345 4/30/2016 687343 12/17/2014
Paradiso Mechanical Inc.2600 Williams St.San Leandro CA 94577 510-614-8390 510-614-8396 9/30/2015 677909 1/9/2014
PARC Services, Inc.1020 Shannon Court Livermore CA 94550 925-371-4610 925-606-8704 12/31/2015 801810 12/23/2014
PARC Specialty Contractors 1400 Vinci Ave.Sacramento CA 95838 916-992-5405 916-992-6177 2/28/2015 732375 12/27/2013
PCD 1032 Maxwell Drive Santa Rosa CA 95401 707-546-3633 707-575-6818 4/30/2016 527657 12/17/2014
Perry Company 32327 Morseman Ave.Chico CA 95973 530-893-0711 530-894-3739 1/31/2014 744653 1/9/2012
Pierson Company 1200 W. Harris St.Eureka CA 95503 707-268-1800 e 707-268-1801 3/31/2016 265024 12/9/2014
Plant Hazardous Services Inc 3716 San Pablo Dam Rd, Ste. 1 El Sobrante CA 94803 510-223-2465 510-223-2475 8/31/2015 863366 11/26/2014
Prunuske Chatham Inc.400 Morris St.Sebastopol CA 95472 707-824-4600 707-824-6854 3/31/2014 590735 12/18/2013
PTI, Inc.4242 Forcum Ave #200 McClellan CA 95652 916-426-1046 916-426-1085 4/30/2014 686658 12/18/2013
R A O Construction Co. Inc.PO Box 28 Cutten CA 95534 707-443-2118 707-443-9495 2/29/2016 335066 11/19/2014
R E West Builders Inc 244 Colgan Avenue Santa Rosa CA 95404 707-576-1224 707-541-0117 8/31/2014 883183 12/20/2012
R G Clark Construction Inc.P O Box 167 Calpella CA 95418 707-272-7388 707-468-8004 10/31/2015 361222 12/8/2014
Randy Hill Construction, Inc.5237 Mallard Estates Road Chico CA 95973 530-892-1918 530-899-1919 4/30/2015 754604 12/4/2014
R-E Corporation PO Box 1743 Santa Rosa CA 95402 707-545-5460 707-545-1722 5/31/2015 159185 12/20/2013
Re Pipe California LP 12771 Brown Avenue Riverside CA 92509 951-213-3710 951-213-3729 4/30/2015 982631 12/28/2013
Redwood Heating-Cooling 775 E. Gobbi Street Ukiah CA 95482 707-462-2468 707-462-8630 12/31/2014 292494 1/10/2014
Restoration Resources 3888 Cincinnati Ave Rocklin CA 95765 916-408-2990 916-408-2999 5/31/2015 42952 12/18/2014
Road Reconstructors Inc P.O. Box 5519 San Jose CA 95150 408-451-9445 408-451-9446 7/31/2015 985466 12/23/2013
Robert J. Frank Construction, Inc.2806 Tarmac Road Redding CA 96003 530-222-1408 530-222-1429 11/30/2015 520207 12/23/2013
2015
City of Ukiah Qualified Contractors List
4
A J Vasconi Inc 1136 Willow Pass Cr.Concord CA 94520 925-691-9400 925-391-3900 2/28/2015 730659 12/18/2013
Roberts Mechanical & Electrical Inc.355 Kunzler Ranch Rd., Ste. E Ukiah CA 95482 707-462-3290 707-584-9195 2/28/2015 556014 11/10/2014
S W Allen Construction, Inc.4777 Auburn Blvd., Ste. 100 Sacramento CA 95841 916-344-2098 916-344-0307 6/30/2016 646849 11/5/2014
Sack Concrete Const 1150 Hasting Road Ukiah CA 95482 707-462-0575 707-462-3145 8/31/2015 625555 12/18/2013
Safway Services LP 4072 B Teal Court Benicia CA 94510 707-745-2000 707-745-2012 5/31/2014 972968 12/26/2013
SAK Construction, LLC 4253 Duluth Avenue Rocklin CA 95765 916-644-1413 888-893-5986 6/30/2015 984560 12/15/2014
Sangiacomo Landscape 3150 Guidiville Road Ukiah CA 95482 707-468-0747 707-462-4665 1/31/2015 367676 1/20/2013
Sequoia Surfacing & Engineering P.O. Box 25 Lower Lake CA 95457 707-477-3179 707-289-4444 2/28/2015 353540 12/27/2013
Siri Grading & Paving Inc PO Box 3638 Santa Rosa CA 95402 707-579-2141 707-569-1418 1/31/2016 325681 12/1/2014
Solar Coatings, Inc.2720 N. Grove Industrial Drive, Suite 101 Fresno CA 93737 888-703-5174 559-255-2295 8/31/2014 920434 12/3/2012
Sonoma Mountain Landscape, Inc.8091 Petaluma Hill Rd.Penngrove CA 94951 707-665-5051 707-665-5051 6/30/2014 840474 4/1/2013
Spohn Ranch, Inc.6824 S. Centinela Avenue Los Angeles CA 90230 626-330-5803 626-330-5503 4/30/2015 761475 12/19/2013
SPX Transformer Solutions 4725 1st St., Ste. 265 Pleasanton CA 94566 925-426-4718 925-426-0323 5/31/2016 839522 12/15/2014
Steelhead Constructors Inc PO Box 997 Palo Cedro CA 96073 530-226-6400 530-226-6401 11/30/2016 729880 11/5/2014
Stewart Telecommunications 1827-3rd St.Eureka CA 95501 707-442-1123 707-445-1375 2/28/2015 941610 12/18/2013
Super Excavators, Inc.N59 W14601 Bobolink Avenue Menomonee Falls WI 53051 262-252-3200 262-252-3406 2/28/2015 790987 12/12/2013
Swinerton Builders 15 Business Park Way, Suite 101 Sacramento CA 95828 916-383-4825 916-383-6014 8/31/2015 92 12/5/2013
Swithenbank Construction Inc.P O Box 1660 Fort Bragg CA 95437 707-964-7460 707-964-5007 11/30/2015 940219 12/18/2013
System 3 Inc.5945 Palm Drive Carmichael CA 95608 916-979-0550 916-979-0551 1/31/2014 802898 12/19/2013
Team Ghilotti, Inc.2531 Petaluma Blvd., So.Petaluma CA 94952 707-763-8700 707-763-8711 4/30/2015 895384 11/12/2013
Telfer Highway Techologies 4522 Parker Ave., Bldg 700, Ste 350 McClellan CA 95652 916-383-1756 916-383-4084 6/30/2015 984141 Bid 14-06
Telfer Highway Techologies 4522 Parker Ave., Bldg 700, Ste 350 McClellan CA 95652 916-383-1756 916-383-4084 6/30/2015 984141 Bid 14-06
Tennyson Electric Inc 7275 National Drive Suite A-2 Livermore CA 94550 925-606-1038 925-606-7655 1/31/2016 717998 12/18/2013
TerraCon Pipelines, Inc.P O Box 276 Healdsburg CA 95448 707-433-0323 707-433-0322 11/30/2015 816199 11/10/2014
The Perry Company 3227 Morseman Ave.Chico CA 95973 530-893-0711 530-894-3739 1/31/2016 744653 11/5/2014
Tony Painting 12882 Valley View St., Ste 2 Garden Grove CA 92845 714-899-5303 714-899-5305 9/30/2015 320164 12/4/2014
Total Environmental & Power Systems, Inc.P.O. Box 5791 Concord CA 94520 925-681-2238 510-217-2227 2/28/2015 817449 12/17/2014
U. S. National Corp 14416 Chase St. #4929 Panorama City CA 91412 818-894-8420 818-894-0531 10/31/2014 813354 11/25/2013
Ukiah Acoustics P.O.Box 255 Laytonville CA 95454 707-489-0147 707-274-8559 12/31/2015 940863 1/11/2014
Ukiah Construction 2000 Industry Road Ukiah CA 95482 707-462-5444 707-462-5458 4/30/2014 373322 12/19/2012
Ukiah Electric 2000 Industry Road Ukiah CA 95482 707-462-1660 707-462-5458 4/30/2014 713241 12/19/2012
US Matrix Construction Inc.539 Garcia Ave., Suite A Pittsburg CA 94565 925-432-1043 925-432-7103 4/30/2014 945642 11/19/2013
Valentine Corporation 111 Pelican Way San Rafael CA 94901 415-453-3732 415-457-5820 1/31/2014 229225 11/25/2013
Valley Paving PO Box 559 Redwood Valley CA 95470 707-485-7505 707-485-8747 7/31/2015 674411 1/8/2014
Valley Utility Services 1779 Tribute Rd., Ste. B Sacramento CA 95815 916-924-9113 916-924-3488 9/30/2015 517898 12/18/2013
Vera's Painting 22938 Mariano St.Woodland Hills CA 91367 818-225-1800 818-225-8112 9/30/2016 977056 12/10/2014
VSS International, Inc.3785 Channel Dr.West Sacramento CA 95691 916-373-1500 916-373-0783 3/31/2015 293727 Bid 14-06
Vulcan Construction & Maintenance Inc.130 S. West Avenue Fresno CA 93706 559-265-4711 559-265-4715 4/30/2015 414892 11/27/2013
Walsh Electronics Systems Technology P.O. Box 414 Cayucos CA 93430 805-439-2273 805-439-2275 10/31/2016 698080 12/10/2014
Wedge Roofing, Inc.5 Casa Grande Rd.Petaluma CA 94954 707-763-5475 707-778-8417 1/31/2014 416737 12/17/2013
West Coast Contractors of Nevada Inc.7785 White Fir St.Reno NV 89523 775-747-7774 775-747-8887 5/31/2014 180533 11/14/2013
West Coast Drywall (Tubbies Corporation)3181 Cleveland Ave, Ste. D Santa Rosa CA 95403 707-544-8110 11/30/2015 756161 12/5/2013
West Coast Environmental 3181 Fitzgerald Road Rancho Cordova CA 95742 916-852-7200 916-852-1811 2/29/2016 718733 11/4/2014
Western Roofing Service 15002 Wicks Boulevard San Leandro CA 94577 510-686-4951 510-357-1160 5/31/2014 180533 11/14/2013
Whitehawk Construction P O Box 181 Palo Cedro CA 96073 530-547-5944 530-547-5944 1/31/2016 831256 10/29/2012
Wipf Construction P.O. Box 234 Ukiah CA 95482 707-462-8741 9/30/2015 629598 Bid 13-06
World Telecom & Surveillance, Inc.1819 Keystone Ct.Redding CA 96003 530-223-9753 530-223-9186 6/30/2014 793485 12/28/2012
Wright Contracting, Inc.PO Box 1270 Santa Rosa CA 95402 707-528-1172 707-528-3714 1/31/2016 417421 11/4/2014
Wylatti Resource Management Inc.P.O. Box 575 Covelo CA 95428 707-983-8135 707-983-8184 6/30/2015 934597 11/12/2014
Younger General Contractors, Inc.3195 Fitzgerald Rd.Rancho Cordova CA 95742 916-631-8000 916-631-8293 6/30/2016 648535 11/4/2014
Hampian Statler Multari
- 1 -
The HSM Team
December 2, 2014
Proposal to the City of Ukiah
COUNCIL GOAL-SETTING
This proposal is in response to the City of Ukiah’s interest in beginning the 2015-16
Budget process with Council goal-setting. This approach appropriately recognizes that
Council goal-setting should lead the budget process.
The development and adoption of a budget should be about linking community goals
with available resources. This can only be effectively done if the governing body
identifies the most important, highest priority things for the City to accomplish at the start
of the budget process. Once priorities are established by the Council, staff can better
recommend realistic implementation measures as well as identify the resources – in terms
of time, staff and finances – needed to accomplish them. That then becomes the basis of
an effective, practical budget that can make a positive difference to the City and its
citizens by aligning top goals with resources.
We also understand that the City is interested in team-building between Council and staff
in improving organizational effectiveness. The HSM Team has deep experience in this
area as well. Given time constraints, we believe that it makes sense to first focus on goal-
setting as part of budget process. That said, we also believe that the proposed goal-
setting process provides an excellent opportunity for team-building and strong foundation
for any follow-up team building efforts that the City might choose to pursue.
The following outlines our experience, proposed workscope, timeframe/schedule,
compensation and qualifications in assisting the City with the Council goal-setting
process. Examples of similar work are attached as well.
EXPERIENCE
The HSM Team – composed of Ken Hampian, Bill Statler and Mike Multari – has
extensive experience in helping elected officials to set goals and then, by working with
them and their staff, linking those goals with resources through the budget process. We
share decades of local government and organizational development experience, ranging
from San Luis Obispo (the city that Oprah calls the “Happiest City in America”) to
volunteer service helping the troubled City of Bell reform their government.
Collectively, we have worked for scores of agencies throughout California as staff and
consultants. This includes extensive experience in conducting stakeholder meetings,
working with elected officials, community outreach, strategic planning and fiscal
Attachment #1
Proposal for Council Goal-Setting
- 2 -
policies. In linking goals with resources, of special note is our work in the very different
cities of San Luis Obispo, Bell, Willits and Monrovia.
• City of San Luis Obispo. We successfully worked with the City in establishing
goals that drove the budget process in the San Luis Obispo – in both good fiscal times
and bad – for 20 years, where Ken Hampian served as City Manager and Bill Statler
served as Director of Finance & Information Technology. Under the City’s approach
to its two-year budget, the Council led the way in setting priorities for the “most
important, highest priority” things to accomplish for the community over the next
two-year budget cycle and beyond.
• City of Bell. The HSM Team provided extensive volunteer help to Bell in the
aftermath of well-publicized scandals. This assistance included developing a budget
process that ensured early Council policy direction in setting goals, meaningful
community participation and clear linkage between the Council goals set early in the
process and the resulting preliminary budget presented by the City Manager.
• City of Willits. Working in a very tight timeframe, the HSM Team developed and
facilitated an effective Council goal-setting process that resulted in the Council
identifying their highest priorities and linking them with resources via the budget
process.
• City of Monrovia. The HSM Team assisted the City of Monrovia with the
preparation of a five-year strategic plan, with the goal of aligning goals and resources
in preparing the two-year, 2013-15 Budget.
Along with staff training and facilitating
Council goal-setting, the HSM Team also
developed and facilitated an extensive
community outreach program.
The sidebar chart provides an overview of the
process the HSM Team developed and
facilitated for the City of Monrovia. The
results of our work for the City of Monrovia are
on the City’s web site at:
Strategic Plan
http://www.cityofmonrovia.org/sites/default/files/fileattachments/city_c
ouncil/page/1051/1_final_strategic_plan.pdf
Community Outreach
http://www.cityofmonrovia.org/sites/default/files/fileattachments/city_c
ouncil/page/1053/5_strategic_plan_community_outreach_results_vfinal
_1-21-13.pdf
Strategic Plan and Budget Process
Goal-Setting
Input
Council Goal
Setting
Work Programs/Strategic Plan
2013-15 Budget
Community
Outreach
Fiscal
Condition
Current
Projects and
Programs
Proposal for Council Goal-Setting
- 3 -
While the workscope in each of these four cities was different – for example, due to time
constraints, we were not able to develop a detailed “input stage” in Willits (such as the
status of current objectives, fiscal outlook and community engagement) as in the other
cities (and this will be the case for Ukiah), the key elements were the same in linking
goals with resources – and ultimately with results. These three key elements include:
Identifying the most important, highest priority things for the City to accomplish for
the community. The simple fact is that the desire for City-provided goods and services
is wide-reaching but resources are limited, especially in the aftermath of the Great
Recession. In short, even with limited resources, the City of Ukiah can accomplish
anything – and probably any two or three things. What the City can’t accomplish – even
in the best of fiscal times – is everything.
This calls for an explicit articulation of the most important things that the City should
accomplish. Whether for one year, two years or longer, Council leadership is essential in
setting goals with a sense of importance and priority that will drive the resource
allocation process.
And that’s what budgets are all about: making trade-offs between goals and resources.
Whether intentionally or by default, budgets determine what will get done – and what
won’t. Stated simply, somewhere in the City of Ukiah’s $52 million in annual resources
is the ability to do the most important, highest priority things.
There is a tendency to think that goal-setting and tough fiscal times are incompatible
concepts. To the contrary, we believe that in tough fiscal times, it is even more important
to focus on top goals, because the consequence of getting priorities wrong is even greater.
For this reason, all of our outreach and goal-setting efforts have revolved around this
deceptively simple but transcendent question: what are the most important, highest
priority things for the City to accomplish for the community?
Preparing work programs. In order to be implemented – and make a real difference
in the community – the goals set by the Council need to be followed by “work programs”
that detail the key steps that will be undertaken in achieving the goal; due dates for each
step; and the resources (both one-time and operating) that will be needed to accomplish
the work program. The work program should also be clear on the final outcome – the
“deliverable” – if work program tasks are achieved. Lastly, results can only be measured
if the effort was clearly defined to begin with. This approach also allows for translating
these goals into individual employee objectives as part of the performance evaluation
process.
Reporting on results. Allocating resources and adopting clear plans alone will not
provide results: that comes from using those resources in implementing the plan. For that
reason, ongoing reporting on the status of the “action plan” in concise but meaningful
ways to the staff, Council and community is an essential component for success.
The HSM Team has a demonstrated track record of success in each of these three key
areas.
Proposal for Council Goal-Setting
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WORKSCOPE
As outlined below, the proposed workscope consists of five key tasks:
Task 1: Finalize the Goal-Setting Approach
Target Date: January 8, 2015
a. Finalize the goal-setting process and key dates
with the City Manager and other senior staff as
appropriate.
b. Confirm a two-year timeframe in developing
work programs for “major City goals” that
realistically set forth what is required to
accomplish them in terms of tasks, schedule and
resource requirements.
c. Begin gathering and reviewing key policy
documents, such as the current budget and any
major plans/status reports, in becoming familiar
with the City and its community. Begin
identifying what kinds of summary background
information, in terms of what the City is currently
doing as well as its current (and if possible)
projected fiscal position that can be made
available to the Council as they consider their goals.
d. Start working with the Finance Director in integrating goal-setting and work program
preparation into the overall budget process.
Task 2: Meet with Council Members and Key Staff
Target Date (Two-Day On-Site Visit): February 1 and 2, 2015
a. Meet individually with each Council member regarding their vision for the City and
their hopes for the goal-setting process; brief them on the proposed process; assign
“homework” for the goal-setting workshop (see Task 4 below); and identify other
issues that would inform the goal-setting workshop. At least 60 minutes should be
scheduled with each Council member.
b. Hold kick-off briefing with key staff on the process and conduct individual interviews
(or small group discussions) with key staff as appropriate.
c. Upon completion of the interviews and briefings, recap preliminary findings with the
City Manager.
Proposal for Council Goal-Setting
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Task 3: Train Staff on Preparing Work Programs and Results Reporting
Target Date (On-Site Visit in Conjunction with Council Goal-Setting): February 26, 2015
After the Council finalizes goals at the February 27 workshop (see Task 4 below), we
recommend that City staff prepare detailed work programs for each of the goals that
reach the level of a “Major City Goal.” Based on experience in other communities, it is
essential that the Council reach consensus not only on the objective for Major City Goals,
but also on the action plan and resources that will be needed to accomplish it.
The purpose of each work program is to:
• Define the scope of the adopted goal.
• Ensure that there is a clear understanding of the goal so appropriate resources are
allocated, and subsequently, progress can be measured in achieving it.
Work programs translate Council
goals programmatically into detailed
action plans for how these will be
accomplished, which departments
are responsible for implementation,
key task completion dates and
required resources. Accordingly,
each work program should include:
• Goal adopted by the Council
• Discussion
- Workscope summary
- Existing situation
- Work already completed
- Constraints and challenges
in achieving the goal
- Stakeholders
- Key assumptions
• Action plan: Key tasks and
schedule
• Responsible department
• Financial and staff resources
required to achieve the goal
Work programs help measure progress—and the City’s success in accomplishing the
goal—by clearly defining the specific actions the City plans to undertake over the next
two years. In short, results can only be measured if the workscope was clearly defined to
begin with.
Sample Goal Work Program Template
Proposal for Council Goal-Setting
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However, as noted above, allocating resources and adopting clear plans alone will not
provide results: that comes from using those resources in implementing the plan. For that
reason, ongoing reporting on the status of the “action plan” in concise but meaningful
ways to the staff, Council and community is an essential component for success.
We recommend presenting draft major City goal work programs to the Council in April
2015 for conceptual approval in guiding preparation of the Preliminary 2015-16 Budget.
The HSM Team will provide a training session, including examples, to the staff in
preparing major City goal work programs. We will also provide training on strategies for
effectively reporting progress in achieving goals as set forth in the work programs.
Task 4: Facilitate Council-Goal Setting Workshop
Completion Date (On-Site Visit): Saturday Morning, February 27, 2015
a. Preparation: “Homework Assignment.” Council members will be asked to prepare
and submit up to seven proposed “candidates” for Major City Goals by Tuesday,
February 24 (Attachment A). The HSM Team will then compile both a verbatim,
composite list organized based on common topics, without identifying who submitted
the particular statements. Where appropriate, the HSM Team will also provide
suggested wording for integrating like goal statements where similar ideas have been
submitted by more than one Council member. This consolidated list of candidate
goals will be distributed at the workshop. (A sample consolidation is provided in
Attachment B.)
b. Council Goal-Setting Workshop. Following an overview of the process by the HSM
Team and the presentation of summary background materials by the staff as
appropriate and available, the Council will review the list of goals compiled from the
submissions by individual Council members to ensure clarity, completeness and
understanding. As outlined in the draft workshop agenda (Attachment C), after this
step the HSM Team will prepare a final “menu” of proposed top goals that the
Council will use to set priorities. Council members will then be allocated a number
of “points” that they can assign to the candidate goals. We have used the following
ranking system successfully in other communities:
4 Most important, highest priority goal for City to accomplish over the next two
years
3 Important goal to achieve
2 Address if resources are available
1 Defer for consideration to the next budget
0 Not a priority goal
To reflect the need for prioritization as part of this process, we recommend limiting
the total points available to individual Council members. We have successfully used
an approach that gives 2 points for each candidate goal. (For example, if there are 20
goals in the final listing, then 40 points would be available.) The subsequent
allocation of points forces the Council members to make choices about what really
Proposal for Council Goal-Setting
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are the most important things for the City to focus on over the next two years that
should be reflected in the budget.
The HSM Team will summarize the results of the Council’s ranking during a break at
the workshop and return to report the results to the group. This summary will show
the rankings provided by each Council member as well as the resulting ranking after
totaling all scores.
Based on experience in other communities, it is likely that three priority “tiers” will
emerge from the Council’s goal-setting process:
• Major city goals. These represent the most important, highest priority goals for
the City to accomplish over the next two years. As such, resources to accomplish
them based on follow-up work programs (see Task 3 above) should be a priority
for inclusion in the 2015-16 Budget. If a “major city goal” is not included in the
City Manager’s proposed Preliminary Budget, compelling reasons and
justification must be provided as to why resources could not be made available to
achieve this goal based on the work programs conceptually approved by the
Council in April.
• Other important goals. Goals in this category are important for the City to
accomplish, and resources should be made available in the 2015-16 Budget if at
all possible.
• Address as resources permit. While it is desirable to achieve these goals over
the next two years, doing so is subject to current resource availability.
Sample goal ranking results are provided in Attachment D. Based on our experience
in other communities, due to the advance preparation we believe that three hours
should be sufficient to conduct the workshop.
Task 5: Follow-up Memorandum on Results of Council Goal-Setting
Target Completion Date: February 27
After the Council has ranked and set goals,
the HSM Team will provide a summary
memorandum on the results. (A sample
report is provided in Attachment E).
About Community Engagement. As noted
above, along with fiscal outlook and the status
of current goals and projects, ideally the goal-
setting process would start with significant
community outreach. Due to time constraints,
this is not possible this year. However, as
reflected in the sidebar chart, the City will be able to do the three most important steps:
Council goal-setting, work programs and align of goals with resources via the Budget.
Proposal for Council Goal-Setting
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It is also important to stress that goal-setting is the beginning of the budget process, not
the end. There will be still be meaningful opportunities for community participation
when works programs and then the Preliminary Budget are considered by the Council.
OPTIONAL SERVICES
Review of Draft Work Programs. We would be available on a time–and-materials basis
to review the draft work programs prepared by City staff and offer comments and
suggestions for improvement as appropriate.
Fiscal Context. We believe that providing fiscal context is an important part of the goal-
setting process. There are several options for preparing this type of assessment. For
example, in both San Luis Obispo and Bell, the HSM Team prepared five-year fiscal
forecasts for this purpose in setting the stage for goal-setting by presenting the fiscal
difficulties that were ahead in the upcoming budget; and in Monrovia, this was prepared
by the staff. This could also be done via a “General Fiscal Outlook” that identifies in
narrative fashion the financial challenges that are likely to face the City of Ukiah over the
next two years. (In San Luis Obispo, we did this as well as the forecast.) But in our
experience, through whatever means, meaningful goals require an understanding of
where the City has been fiscally – and where it’s headed. The HSM Team has deep
expertise in this area. If you are interested in exploring the assistance we could provide
in assessing the City’s fiscal outlook as part of this process, we would prepare a separate
proposal for your consideration.
Presenting the Status of Current Goals and Projects. Very few goals begin in a vacuum
with a blank slate. Setting the course for the next two years will be helped by knowing
where the City is today in achieving existing goals – “what’s already on the plate.” If
you are interested in assistance in preparing this type of status report, we would be
available on a time-and-materials basis to help you with this.
PROPOSED SCHEDULE
The following is the proposed schedule, which will be finalized as part of Task 1.
Task Date
• Contract award January 7
• Begin gathering data and finalizing process/schedule January 8
• Kick-off briefing/Council and staff interviews February 1 and 2
• Council candidate goals February 24
• Work program and ongoing status report training February 26
• Council goal-setting; memorandum on results February 27
Council goal-setting will be followed by consideration of work programs for major City
goals in April, which will be reflected in the Preliminary Budget issued in May/June of
2015, for adoption by June 30, 2015.
Proposal for Council Goal-Setting
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DELIVERABLES
Written and presentation materials will include briefing hand-outs; consolidated listing of
Council goals; presentation materials for the Council workshop and staff training; and
final memorandum summarizing the results. These will be provided to the City in
electronic form via email in Word, PowerPoint and Adobe Acrobat. Any “hard-copy”
reproduction will be at the City’s expense.
PROPOSED COMPENSATION
To limit costs, two members of the HSM Team will be primarily assigned to this project:
Bill Statler and Mike Multari. However, while he will not attend on-site meetings, Ken
Hampian will provide planning and review assistance as needed.
We propose a fixed fee of $12,950.00 plus travel expenses for transportation, lodging and
meals. These are estimated at $1,950.00 for two on-site visits by Statler and Multari.
CONSULTANT BACKGROUND
Ken Hampian, Bill Statler and Mike Multari share decades of local government
experience. Collectively, we have worked for scores of agencies throughout California as
staff and consultants. Our expertise includes:
• Community goal-setting
• Governing body/staff relations
• Teambuilding
• Leadership/managing change
• Organizational development and analysis
• Citizen engagement
• Ethics
• Budget and finance
• Planning, land use and community development
What makes us different from other consultants and trainers?
• We are not doing this to build or support a big consulting business. We are retired
professionals who remain passionate about public service and want to work with a
few clients who share our passion.
• We’ve been there. We know the challenges facing public service leaders and
managers – and we’ve successfully responded to them.
• Our services are tailored to the specific needs of each client. We don’t do cookie-
cutter work.
• We’re practical. We offer advice and training that you can actually use – and that
will have a long-term impact.
Proposal for Council Goal-Setting
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• We enjoy people and communicating with them. We hope to inspire leaders and
staff in the art of making a difference – and have some fun along the way, too!
Our Work Today. Since retiring from public service as senior managers, the HSM
Team members continue to be deeply engaged in local government affairs as college
teachers, authors, consultants and trainers. The quality of our work and dedication to
public service have been widely recognized by a number of organizations, including the
ICMA, League of California Cites, Davenport Institute for Public Engagement and Civic
Leadership, Institute for Local Government and the California Society of Municipal
Finance Officers.
Local Government Finance in California: We wrote the book on it. Partnering with
Michael Coleman, one of the foremost experts on California local government finance
and fiscal policy advisor to the League of California Cities, the HSM Team co-authored
the Guide to Local Government Finance in California, published by Solano Press in July
2012 (www.solano.com).
The following is a summary of the HSM Team member background and experience.
Bill Statler
Bill served as the Director of Finance & Information Technology for the City of San Luis
Obispo for twenty-two years and for ten years as finance officer for the City of Simi
Valley before that. Under his leadership, San Luis Obispo received national recognition
for excellence for its financial planning and reporting systems.
He has also played a significant leadership role in the municipal finance profession,
including serving on the Board of Directors of the League of California Cities, President
of the League’s Fiscal Officer Department, President of the California Society of
Municipal Finance Officers (CSMFO) and member of the California Committee on
Municipal Accounting.
Since retiring from the City of San Luis Obispo in 2010, Bill has undertaken a number of
challenging consulting and training assignments, including:
• Along with the other members of the HSM Team, facilitating Council goal-setting as
an integral part of the budget process in the City of Willits and providing strategic
planning advice and facilitation services to the City of Monrovia.
• Performing a comprehensive organizational assessment for the City of Willits as part
of the HSM Team.
• Preparing long-term financial plans for the Cities of Camarillo, Salinas and Bell and
the Bear Valley Community Services District.
• Evaluating the effective stewardship and organizational effectiveness of the City of
Capitola via “benchmark analysis.”
Proposal for Council Goal-Setting
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• Performing a comprehensive organizational review of the Finance Division for the
Sacramento Metropolitan Fire District.
• Assisting the City of Monterey in preparing for a revenue ballot. (This special
purpose measure requiring two-thirds voter approval, with proceeds earmarked for
capital improvements, was adopted in November 2014 with 70% voter approval.)
• Serving as Interim Finance Director for the City of Monterey, San Diego County
Water Authority and City of Capitola.
• Providing training on fiscal policies, long-term financial planning and municipal
finance for the Government Finance Officers Association of the United States and
Canada (GFOA), California Society of Municipal Finance Officers (CSMFO),
Institute for Local Government, California Debt and Investment Advisory
Committee, Humboldt County, the California Association of Local Agency
Formation Commissions, Probation Business Managers Association and the
Municipal Management Association in Northern and Southern California.
He also provided pro bono services to the City of Bell as part of their reform efforts,
which included helping to develop their budget and goal-setting process, fiscal policies,
organization assessment of the finance function and overall evaluation of their financial
circumstances.
Bill has also written extensively on municipal finance issues, including articles for
Western City magazine on fiscal health contingency planning, sales tax, fiscal policies,
user fee cost recovery and implementing “GASB 34;” and in Government Finance
Review on fiscal recovery and taking a policy-based approach in managing debt capacity.
He co-authored with Mike Multari, Ken Hampian and Michael Coleman, the Guide to
Local Government Finance in California, published by Solano Press in July 2012.
Along with Ken Hampian and several others, he received the Cal-ICMA Ethical Hero
Award in 2012 for his service to the City of Bell; and in 2011 he was awarded the
CSMFO’s Distinguished Service Award for his outstanding contributions to the
municipal finance profession.
More information about Bill’s background and experience is available on his web site at
www.bstatler.com.
Mike Multari
Mike served as the Community Development Director in the cities of San Luis Obispo
and Morro Bay before co-founding Crawford, Multari & Clark Associates (CMCA), a
highly-regarded consulting firm that provided planning, economic, fiscal policy and
community participation services to public agencies throughout California. Several
projects won American Planning Association awards at the regional, state and national
levels.
Proposal for Council Goal-Setting
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After leaving CMCA in 2000, he served as the Executive Director of the Morro Bay
National Estuary Program, one of only 28 such programs in the nation created by
Congress. He later worked as Campus Planner and Sustainability Coordinator at Cal
Poly San Luis Obispo. Mike has also been a member of the Cal Poly adjunct faculty in
the City and Regional Planning Department for over twenty years. He is currently on the
City of San Luis Obispo Planning Commission and Economic Development Task Force.
He has written several articles on planning and fiscal issues, and is a co-author of the
Guide to Local Government Finance in California.
Mike has planned, facilitated and reported the results of public engagement efforts for
dozens of municipalities through public meetings, workshops, focus groups, surveys and
other methods.
Mike also assisted the City of Bell on a pro-bono basis with their organizational
evaluation and community engagement processes; and was retained by the Morro Bay
Estuary Program to facilitate community workshops and focus groups for an update of
the Comprehensive Management Plan for the estuary and watershed.
Along with the other members of the HSM Team, Mike also provided strategic planning
advice and facilitation services to the City of Monrovia; facilitated Council goal-setting
as an integral part of the budget process in the City of Willits; and was deeply engaged in
the organizational assessment for the City of Willits.
Ken Hampian
During Ken’s thirty-five year public sector career, he served at the county, federal and
city levels of government, including twenty years with the City of San Luis Obispo where
he retired as City Manager in 2010.
In Summer 2011, he served without compensation as the Interim City Manager of the
beleaguered City of Bell in the aftermath of well-publicized scandals. His service there
has been recognized by a variety of professional associations, including the Cal-ICMA
Ethical Hero award and PublicCEO.Com Staff Employee of the Year. Other honors
during his distinguished career include the League of California Cities John S. Nail
Award and selection to the prestigious Presidential Management Internship Program.
Along with his service to Bell, Ken has stayed involved in local government, including as
a trainer with the Police Officers Standards and Training Commission and the San Mateo
County Leadership Academy. He lectures at the college level, consults for public
agencies and serves on the advisory boards of the Davenport Institute and the Cal-ICMA
Next Generation Committee. Most recently, along with the other members of the HSM
Team, Ken provided strategic planning advice and facilitation services to the City of
Monrovia. He was also deeply engaged in the organizational assessment for the City of
Willits as a member of the HSM Team.
He is also the co-author of the Guide to Local Government Finance in California, and has
also written numerous articles for Public Management and Western City magazines.
Proposal for Council Goal-Setting
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SUMMARY
We are looking forward to this opportunity to serve the City of Ukiah. For more
information about our proposal, please contact:
Bill Statler
bstatler@pacbell.net
805.544.5838
ATTACHMENTS
A. Draft Council Homework Assignment
B. Sample Consolidated Council Goals
C. Draft Workshop Agenda
D. Sample Goal Ranking Results
E. Sample Follow-Up Memorandum on Goal-Setting Results
Council Member Proposed Major City Goals
Please prepare up to seven proposed Major City Goals (the most important, highest priority
things for the City to accomplish over the next two years) and submit them by Tuesday,
February 24, 2015. The HSM Team will then compile a verbatim, composite list by topic
without identifying who submitted the particular statements; and where appropriate, suggest
wording for composite goal statements where similar ideas have been submitted. These will be
distributed by the Council goal-setting workshop on Saturday, February 27, 2015, and form
the foundation for setting goals and establishing priorities.
Please refrain from releasing your personal list so that each Council member has flexibility to
review all of the submissions and discuss them at the Council Goal-Setting Workshop before
staking a position. An electronic version of this form will be provided to you.
Attachment A
PRELIMINARY COUNCIL GOALS
February 9, 2013
The following presents “verbatim” the suggested goals submitted by Council Members,
organized by similar “themes:”
• Community Participation
• Economic Development
• Environmental Stewardship
• Gold Line
• Hillside Preserve Access and Management Plan
• Historic Preservation
• Infrastructure and Facility Maintenance
• Long-Term Fiscal Responsibility
• Monrovia Area Partnership (MAP)
• Planned Development (PD) Zone Review
• Public Safety
• Quality Professional Staff
• Regional Employee Group Negotiations
• Youth and Senior Services
Since many of the goals reflect similar intents, the HSM Team has provided "synthesized” goal
statements for the Council’s consideration under the applicable “theme.” In several cases,
multiple themes were suggested in the proposed goal. In those instances, the goal has been
repeated as appropriate. Lastly, in those cases where only one “theme” surfaced from a proposed
Council goal, the HSM Team has suggested minor modifications for clarity.
To avoid any sense of priority before this has been established by the Council, the proposed
goals are presented in alphabetical order based on "theme.”
Attachment B
B-1
Preliminary Council Goals
COMMUNITY PARTICIPATION
As Submitted by Council Members
• Look for ways to enable and implement more citizen participation in various city processes.
• Build a strong community fiber by maintaining and growing programs for youth, seniors,
improving communications with all residents, keeping on top of technology that can assist
our community, maintaining community connecting events throughout the year, and building
new leaders through MAP in all neighborhoods.
[Italicized text also included under “Monrovia Area Partnership” and “Youth and Senior
Services.”]
HSM Team Recommendation
Continue enhanced community building and citizen participation efforts through improved
communication, new technology and community connecting events.
Attachment B
B-2
Preliminary Council Goals
ECONOMIC DEVELOPMENT
As Submitted by Council Members
• Streamline city processes to improve “business friendly” reputation. Consider hiring
additional staffing for “in house” plan check services to minimize process. Economic
Development will drive future revenue generation so work towards retaining and attracting
new businesses to maximize value in this department. Consider changing existing “culture”
in how government does business and look for more ways to say yes as opposed to using
“code” to inhibit or deny process.
• … Look at formulating methods of increasing tax base through proactive economic
development and business attraction/retention. “Pure” economic development projects will
emerge as the “new normal” and will be the new business model to sustain the loss of
redevelopment.
• Develop Monrovia’s Economic Development program by continuing to attract an effective
mix of businesses (retail, high tech, service and entertainment) to our community and
focusing on specific areas of development, i.e. Old Town, Gold Line Station Square,
Huntington Drive and maintaining and improving our customer service levels.
HSM Team Recommendation
Strengthen Monrovia’s economy and tax base through economic development efforts that
include proactively retaining and attracting businesses (especially focusing on Old Town, Gold
Line, and Huntington Drive Tech Corridor), streamlining permit processes where possible, and
enhancing our customer service and business friendly reputation.
ENVIRONMENTAL STEWARDSHIP
As Submitted by Council Members
Maintain commitment to environmental and historical stewardship by: building and protecting
our parks and open space; protecting and honoring our historical buildings and sites; improving
our energy efficiency, water quality, air quality; and protecting being good neighbors with our
wildlife.
[Italicized text also included under “Historic Preservation.”]
HSM Team Recommendation
Maintain our commitment to environmental stewardship by improving our energy efficiency,
water and air quality, parks and open space, and our urban-wildland interface.
Attachment B
B-3
Preliminary Council Goals
GOLD LINE
As Submitted by Council Members
Work towards improved Building, Transportation and Circulation elements around the new Gold
Line Station. Encourage new development that creates synergy between the Gold Line Station
and “Old Town.”
HSM Team Recommendation
Improve existing building, transportation and circulation elements around Gold Line and
encourage new development that creates synergy between the Gold Line station and Old Town.
HILLSIDE PRESERVE ACCESS AND MANAGEMENT PLAN
As Submitted by Council Members
Complete access process to hillside preserve and finalize management plan that will provide
sustainability of the intent of the preservation plan.
HSM Team Recommendation
Complete access to the hillside preserve and continue implementation of the management plan in
a way that is both environmentally and economically sustainable.
Attachment B
B-4
Preliminary Council Goals
HISTORIC PRESERVATION
As Submitted by Council Members
• … This would also include the preservation of our historic structures, homes and districts.
• …. protecting and honoring our historical buildings
HSM Team Recommendation
Maintain our commitment to historical stewardship by preserving historic homes, structures,
sites and districts.
INFRASTRUCTURE AND FACILITY MAINTENANCE
As Submitted by Council Members
• Maintain our infrastructure and public areas so as to provide a well kept appearance and
feeling of safety and well-being. This would also include the preservation of our historic
structures, homes and districts. This all goes to creating a level of respect of our resources
and for our community in general.
[Italicized text also included under “Historic Preservation.”]
• Plan for the catching up on our deferred maintenance. I know we have had no choice but to
defer this in the hardest of times, now we have no choice but to take care of these items
before they get so far past us we can’t take care of them.
• Incorporate rating system for Infrastructure, Street Paving, and Building Maintenance and
budget accordingly to reduce deferred maintenance issues. Incorporate all Landscape
Maintenance and Tree Trimming services into new model that reduces our potential liability
from deferred maintenance.
• Maintain Monrovia’s infrastructure including roads, sidewalks, trees, parks, sewers, water
supply, overall cleanliness of city, public buildings, and city equipment and vehicles.
HSM Team Recommendation
Catch up to the extent feasible on the deferred maintenance of City facilities and infrastructure
(including streets, sidewalks, parks , trees, sewer and water lines) and develop a program for
long-term, ongoing maintenance that includes a system for establishing priorities among projects
and maintenance services.
Attachment B
B-5
Preliminary Council Goals
LONG TERM FISCAL RESPONSIBILITY
As Submitted by Council Members
• Fiscal responsibility; with this comes a need to concentrate efforts for increased economic
development as without it we will not have the generation of funds needed to properly
operate or fulfill anything on our list of priorities. This also includes taking proactive steps
to deal with unfunded mandates which stand to undo us all.
• Regain some balance on pay. California’s Golden years were a combination of fair pay and
good benefits in the public sector and now pay has gone over the top compared to private
sector jobs. We need to balance this out and get back to where we were.
• Build reserves! Period!
• Work to get all non-profits off the city’s back, they need to stand on their own.
• Balance City Budget and look at ways of increasing reserves for economic uncertainty. Look
at formulating methods of increasing tax base through proactive economic development and
business attraction/retention. “Pure” economic development projects will emerge as the
“new normal” and will be the new business model to sustain the loss of redevelopment.
[Italicized text also included under Economic Development.]
• Maintain Monrovia’s commitment to fiscal responsibility by wise use of funds, revenue
generation and maintaining a balanced budget.
• Continue to encourage community participation and “life skills” expertise to expand our
volunteer base in human services.
HSM Team Recommendation
Continue to demonstrate long term fiscal responsibility by balancing the budget through revenue
generation, the wise use of available funds, building adequate reserves and leveraging expanded
volunteer support; and ensuring that expenses, including compensation programs and support for
non-City programs, are carefully considered and kept in line with revenues.
Attachment B
B-6
Preliminary Council Goals
MONROVIA AREA PARTNERSHIP (MAP)
As Submitted by Council Members
• Provide sustainable MAP and youth programming through continued development and
strengthening of partnerships with schools, community and faith based groups/programs.
• Build a strong community fiber by maintaining and growing programs for youth, seniors,
improving communications with all residents, keeping on top of technology that can assist
our community, maintaining community connecting events throughout the year, and building
new leaders through MAP in all neighborhoods.
• Continue to maintain Public Safety including the expansion of the Monrovia Area
Partnership. Utilize increased technology in patrol cars and unmanned vehicles (decoy cars)
that utilize surveillance to augment existing police staffing. Maintain safe neighborhoods
south of Huntington drive.
[Italicized text also included under “Community Participation,” “Public Safety” and “Youth
and Senior Services.”]
HSM Team Recommendation
Maintain and expand the Monrovia Area Partnership in a sustainable way and use MAP to build
new community contributors and leaders.
PLANNED DEVELOPMENT (PD) ZONE REVIEW
As Submitted by Council Members
Consider reviewing existing “development” zone areas (PD zones). Determine if minimal up
zoning (RM 4000) in areas with non-conforming uses will encourage balanced development with
neighborhood compatibility. Balance those processes with maintaining neighborhood
compatibility where preserving our built environment (historic housing stock) is evident and
necessary to retain quality of life.
HSM Team Recommendation
Consider reviewing existing planned development (PD) zone areas; determine if minimal
upzoning (RM 4000) in areas with non-conforming uses will encourage balanced development
with neighborhood compatibility, including preserving our existing built environment
(specifically, our historic housing stock) as necessary to retain quality of life.
Attachment B
B-7
Preliminary Council Goals
PUBLIC SAFETY
As Submitted by Council Members
• Public Safety and continued programs/partnerships associated therewith; this obviously takes
the $$ created by No. 1 to be sustainable.
• Balance our need for safety by looking at less fluff in the PD. I think some of what we did in
the past was resume building for awards and not necessary for community safety. Rethink the
entire department from the ground up.
• Look at the possibility of doing less in the way of fire protection and more in the way of
medical protection. Do we need to roll an engine to every medical call? Perhaps we can send
a smaller truck out with paramedics only?
• Continue to maintain Public Safety including the expansion of the Monrovia Area
Partnership. Utilize increased technology in patrol cars and unmanned vehicles (decoy cars)
that utilize surveillance to augment existing police staffing. Maintain safe neighborhoods
south of Huntington drive.
[Italicized text also included under “Monrovia Area Partnership.”]
• Provide quality public safety by ensuring police and fire departments are staffed
appropriately with high quality, effective professional employees, and focusing on programs
that provide the best service for our community i.e. CERT programs, and intervention
programs, wilderness fire protection, citizen communication and training and expanding
MAP (Monrovia Area Partnership) and neighborhood watch programs
HSM Team Recommendation
Provide a high level of public safety services through adequate staffing, high quality personnel,
up-to-date technology, and planning in both the fire and police departments to assure that
resources are strategically invested in the highest priority areas.
Attachment B
B-8
Preliminary Council Goals
QUALITY PROFESSIONAL STAFF
As Submitted by Council Members
• Strengthen staff development and cross training.
• Hire, train, educate and motivate the most professional city staff in the Los Angeles region
by maintaining competitive compensation packages providing effective tools and resources
and providing challenges that stimulate highly effective performance
HSM Team Recommendation
Maintain an excellent staff through competitive compensation programs, educational and
professional development opportunities, cross-training where appropriate, and by providing the
technical and other tools needed to most effectively serve the public.
REGIONAL EMPLOYEE GROUP NEGOTIATIONS
As Submitted by Council Members
Look at regional employee group negotiations. We should not be competing with Arcadia or any
other city. Business doesn’t do this why should we?
HSM Team Recommendation
Evaluate the feasibility of regional employee group negotiations.
Attachment B
B-9
Preliminary Council Goals
YOUTH AND SENIOR SERVICES
As Submitted by Council Members
• Provide sustainable MAP and youth programming through continued development and
strengthening of partnerships with schools, community and faith based groups/programs.
[Italicized text also included under “Monrovia Area Partnership.”]
• Build a strong community fiber by maintaining and growing programs for youth, seniors,
improving communications with all residents, keeping on top of technology that can assist
our community, maintaining community connecting events throughout the year, and building
new leaders through MAP in all neighborhoods.
[Italicized text also included under “Community Participation” and “Monrovia Area
Partnership.”]
HSM Team Recommendation
Maintain youth programs and senior services by strengthening partnerships, including with
schools, community and faith-based organizations.
Attachment B
B-10
Draft
Council Goal-Setting Workshop
Saturday, February 27, 2015
9:00 AM
Light Refreshments (8:30 to 9:00 AM)
Purpose, Process and Guidelines
Review Consolidated Goals by Category; finalize Candidate Goals
Break while staff finalizes candidate goals for ranking by Council
Council Discusses and Clarifies Goals
Each Council Member Prepares a Written Ballot Ranking the Goals
4 Most important, highest priority for City to achieve over the next two years
3 Important goal to achieve
2 Address if resources are available
1 Defer to next budget for consideration
0 Not a priority goal
Total points: Target of 2 points per candidate goal
(For example, if 20 candidate goals, 40 points total)
Break while staff tabulates the results
Review and Identify Major City Goals
Public Comment: What else should the Council consider before budget adoption?
Wrap-Up: Where to From Here?
Attachment C
Attachment D
D-1
COUNCIL GOAL-SETTING PRIORITIES
Goal Statement
Mayor
Lutz
Council
Member
Adams
Mayor Pro
Tem
Garcia
Council
Member
Shevlin Total Average
Continue to demonstrate long term fiscal
responsibility by balancing the budget
through revenue generation, the wise use of
available funds, building adequate reserves
and leveraging expanded volunteer support;
and ensuring that expenses, including
compensation programs and support for non-
City programs, are carefully considered and
kept in line with revenues.4 4 2 4 14 3.5
Strengthen Monrovia’s economy and tax
base through economic development efforts
that include proactively retaining and
attracting businesses (especially focusing on
Old Town, Gold Line and Huntington Drive
Tech Corridor), streamlining permit and
plan check processes where possible, and
enhancing our customer service and business
friendly reputation. 3 2 4 3 12 3.0
Catch up to the extent feasible on the
deferred maintenance of City facilities and
infrastructure (including streets, sidewalks,
parks , trees, sewer and water lines) and
develop a program for long-term, ongoing
maintenance that includes a system for
establishing priorities among projects and 3 4 2 3 12 3.0
Maintain our commitment to historical
stewardship by preserving historic homes,
structures, sites and districts with sensitivity
to neighborhood context.3 2 3 2 10 2.5
Provide a high level of public safety services
through adequate staffing, high quality
personnel, up-to-date technology, and
planning in both the fire and police
departments to assure that resources are
strategically invested in the highest priority
areas. 3 2 2 3 10 2.5
Maintain our commitment to environmental
stewardship by improving our energy
efficiency, water and air quality, parks and
open space, and our urban-wildland 3 2 2 2 9 2.3
Attachment D
D-2
COUNCIL GOAL-SETTING PRIORITIES
Goal Statement
Mayor
Lutz
Council
Member
Adams
Mayor Pro
Tem
Garcia
Council
Member
Shevlin Total Average
Continue enhanced community building and
citizen participation efforts through
improved communication, new technology
and community connecting events. 2 0 2 2 6 1.5
Improve existing building, transportation and
circulation elements around Gold Line and
encourage new development that creates
synergy between the Gold Line station, Old
Town and throughout the City.0 2 2 2 6 1.5
Maintain and expand the Monrovia Area
Partnership in a sustainable way and use
MAP to build new community contributors
and leaders.2 0 2 2 6 1.5
Maintain an excellent staff through
competitive compensation programs,
educational and professional development
opportunities, cross-training where
appropriate, and by providing the technical
and other tools needed to most effectively 2 2 1 1 6 1.5
Maintain youth programs and senior services
by strengthening partnerships, including with
schools, community and faith-based
organizations.2 0 1 3 6 1.5
Complete access to the hillside preserve and
continue implementation of the management
plan in a way that is both environmentally
and economically sustainable.0 2 2 1 5 1.3
Consider reviewing existing planned
development (PD) zone areas; determine if
minimal upzoning (RM 4000) in areas with
non-conforming uses will encourage
balanced development with neighborhood
compatibility, including preserving our
existing built environment (specifically, our
historic housing stock) as necessary to retain 1 2 2 0 5 1.3
Evaluate the feasibility of regional employee
group negotiations.0 4 1 0 5 1.3
TOTAL 28 28 28 28 112
Major City Goals
Other Important Objectives
Address as Resources Permit
STRATEGIC PLANNING GOALS
February 9, 2013
OVERVIEW
Following extensive community outreach and engagement, the Council set the following
fourteen goals in providing direction for preparation of the 2013-15 Budget at its February 9,
2013 strategic planning goal-setting workshop. The goals are organized into three priority
categories: major City goals; other important objectives; and address as resources permit.
Major City Goals. These represent the most important, highest priority goals for the City to
accomplish, and as such, resources to accomplish them should be included in the 2013-15
Budget. If the work program approved by the Council for a Major City Goal is not included in
the City Manager’s Preliminary Budget, compelling reasons and justification must be provided
as to why resources could not be made available to achieve this goal.
Other Important Objectives. Goals in this category are important for the City to
accomplish, and resources should be made available in the 2013-15 Budget if at all possible.
Address As Resources Permit. While it is desirable to achieve these goals over the next two
years, doing so is subject to current resource availability.
Organization
Within each of the three priority categories, goals are presented in alphabetical order based on
the goal title: there is no prioritization within each priority category.
MAJOR CITY GOALS
Economic Development. Strengthen Monrovia’s economy and tax base through economic
development efforts that include proactively retaining and attracting businesses (especially
focusing on Old Town, Gold Line and Huntington Drive Tech Corridor), streamlining permit
and plan check processes where possible, and enhancing our customer service and business
friendly reputation.
Environmental Stewardship. Maintain our commitment to environmental stewardship by
improving our energy efficiency, water and air quality, parks and open space, and our urban-
wildland interface.
Historical Preservation. Maintain our commitment to historical stewardship by preserving
historic homes, structures, sites and districts with sensitivity to neighborhood context.
Infrastructure and Facility Maintenance. Catch up to the extent feasible on the deferred
maintenance of City facilities and infrastructure (including streets, sidewalks, parks , trees, sewer
and water lines) and develop a program for long-term, ongoing maintenance that includes a
system for establishing priorities among projects and maintenance services.
Attachment E
E-1
Strategic Planning Goals
Long Term Fiscal Responsibility. Continue to demonstrate long term fiscal responsibility by
balancing the budget through revenue generation, the wise use of available funds, building
adequate reserves and leveraging expanded volunteer support; and ensuring that expenses,
including compensation programs and support for non-City programs, are carefully considered
and kept in line with revenues.
Public Safety. Provide a high level of public safety services through adequate staffing, high
quality personnel, up-to-date technology, and planning in both the fire and police departments to
assure that resources are strategically invested in the highest priority areas.
OTHER IMPORTANT OBJECTIVES
Community Participation. Continue enhanced community building and citizen participation
efforts through improved communication, new technology and community connecting events.
Gold Line. Improve existing building, transportation and circulation elements around Gold Line
and encourage new development that creates synergy between the Gold Line station, Old Town
and throughout the City.
Monrovia Area Partnership (MAP). Maintain and expand the Monrovia Area Partnership in a
sustainable way and use MAP to build new community contributors and leaders.
Quality Professional Staff. Maintain an excellent staff through competitive compensation
programs, educational and professional development opportunities, cross-training where
appropriate, and by providing the technical and other tools needed to most effectively serve the
public.
Youth and Senior Services. Maintain youth programs and senior services by strengthening
partnerships, including with schools, community and faith-based organizations.
ADDRESS AS RESOURCES PERMIT
Hillside Preserve and Management Plan. Complete access to the hillside preserve and
continue implementation of the management plan in a way that is both environmentally and
economically sustainable.
Planned Development (PD) Zone Review. Consider reviewing existing planned development
(PD) zone areas; determine if minimal upzoning (RM 4000) in areas with non-conforming uses
will encourage balanced development with neighborhood compatibility, including preserving our
existing built environment (specifically, our historic housing stock) as necessary to retain quality
of life.
Regional Employee Group Negotiations. Evaluate the feasibility of regional employee group
negotiations.
Attachment E
E-2
Strategic Planning Goals
Next Steps
On March 26, 2013, the Council will consider detailed work programs for each of the Major City
Goals in order to:
• Define and scope the adopted goal.
• Ensure that there is a clear understanding of the goal so appropriate resources are allocated,
and progress can be measured in achieving it.
This is especially important in the case of objectives where fully achieving the goal is likely to
extend beyond the two-year Budget period. However, the City can measure progress and success
in accomplishing the goal by clearly defining the specific actions it plans to take over the next
two years.
Each work program will fully discuss the existing situation, work already completed to-date on
the goal; challenges the City is likely to face in achieving the goal; key stakeholders and
assumptions; an “action plan” detailing specific tasks and due dates over the next two years; and
the financial and staff resources that will be required to accomplish these tasks.
Conceptual approval of the major City goal work programs on March 26, 2013 will be followed
by formal Council approval of the Strategic Plan on April 16, 2013. The goals set forth in the
Strategic Plan will drive preparation of the Preliminary 2013-15 Budget, which will be issued in
May 2013. A series of public budget workshops and hearings will then be held, leading to
Budget adoption in June 2013.
Attachment E
E-3