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HomeMy WebLinkAbouttecp_031213 Please be advised that the City needs to be notified 72 hours in advance of a meeting if any specific accommodations or interpreter services are needed in order for you to attend. The City complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Ukiah City Hall, located at 300 Seminary Avenue, Ukiah, California, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 8th day of March, 2013 Jarod Thiele, Recording Secretary TRAFFIC ENGINEERING COMMITTEE AGENDA UKIAH CIVIC CENTER Conference Room No. 5 411 West Clay Street Ukiah, California 95482 TUESDAY, MARCH 12, 2013 3:00 P.M. _________________________________________________ 1. CALL TO ORDER: Turner, Baxter, Seanor, Whitaker, Kageyama, Lampi, Taylor, Jordan 2. APPROVAL OF MINUTES: February 12, 2013 3. AUDIENCE COMMENTS ON NON-AGENDA ITEMS: The Traffic Engineering Committee welcomes input from the audience. In order for everyone to be heard, please limit your comments to three (3) minutes per person and not more than 10 minutes per subject. The Brown Act regulations do not allow action to be taken on non-agenda items. 4. OLD BUSINESS: 5. NEW BUSINESS: a. Discussion and Possible Action regarding Outdoor Dining Structure Program for Downtown Ukiah (report attached) b. Discussion and Possible Action regarding request for no parking for specific hours on South School Street from Stephenson Street to Seminary Avenue (report attached) c. Discussion and Possible Action regarding request for no parking except by permit on Commerce Drive east of Airport Park Boulevard (report attached) 6. COMMITTEE MEMBER REPORTS: 7. MISCELLANEOUS ITEMS: 8. ADJOURNMENT: City of Ukiah Economic Development 300 Seminary Avenue • Ukiah, CA 95482 • 707-467-5719 DATE: March 12, 2013 TO: Traffic Engineering Committee FROM: Shannon Riley, Project and Program Analyst SUBJECT: Outdoor Dining Structure Program for Downtown Ukiah Summary On December 19th, the Ukiah City Council authorized Staff to develop an Outdoor Dining Structure Program for Downtown Ukiah. Modeled after the successful pilot project at Patrona (corner of Standley and School Streets), the Program will apply to eligible restaurants within the downtown core. (See Attachment 1, Commercial Core Properties) Guidelines for the Program are being developed at this time (Attachment 2). As there will be implications to the public right of way and parking, Staff is seeking input from the Traffic Engineering Committee. The attached guidelines for the Outdoor Dining Structure Program are based on the pilot program in Ukiah as well as similar successful programs in Livermore, San Carlos, San Jose, Redwood City, and Mountain View. Consideration has been given to drainage, access to utilities, driver visibility, reducing driver distraction, and preservation of City property. Though the structures are technically classified as temporary, it is feasible that they could remain in place for many years. The program is designed to be processed like an encroachment permit, with guidelines containing specific recommendations for materials and design. For applicants seeking exceptions to the guidelines or working with unique situations, the application would be reviewed by the Design Review Board as well. In either case, applicants are advised to consult with Public Works staff prior to engaging in the process in order to ensure that their location is appropriate for an outdoor dining structure. Based on existing installations in other cities and the recommendations from the Design Review Board (DRB), staff is recommending two types of patio surfaces: sand and brick/paver/stone tile and prefabricated decking systems (Attachments 3 and 4). Other surfaces may be considered, and would be reviewed by the DRB. Applicants will need to consider the loss of parking in front of their business as they weigh whether or not to participate in the program, and approval from neighbors on both sides will be required. Another consideration is that the recently adopted Downtown Zoning Code currently allows for sidewalk cafes and outside dining with an encroachment permit where sidewalk width allows. Particularly on State Street, sidewalks are 11’ and 12’ wide, offering ample space for dining in the existing space without the expense of an ancillary dining structure or the loss of parking. The pending Streetscape Improvement Plan will further improve the sidewalks along State Street, widening them in some places and adding street furniture and trees. Restriping will change the layout of the existing parking spaces. Outside dining structures potentially provide numerous benefits to the downtown. Aside from providing additional restaurant seating, outside dining is often a sign of vitality in a downtown. San Francisco’s Great Streets Project conducted a study of the first trial parklet (a “micro-park” that occupies one or two public parking spaces) and found that the trial
 parklet
 increased
 pedestrian
 a ctivity
 in
 the
 study
 area, 
as well as the
 satisfaction
 of
 pedestrians
 in
 the
 area
 and
 people’s
 general sense
 of
 community
 character. During the trial period, the study found that weekday evening pedestrian
traffic
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37 percent with the addition of the parklet, and 13 percent overall. The average
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of
 people
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or
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increased
30 percent, and
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 doubled . Attached for the Committee’s information are images of parklets located in San Francisco and Long Beach (Attachment 5) as well as an inventory of the restaurants and the associated parking spaces currently located within the boundaries of the proposed program (Attachment 6). Staff Recommendations Staff is requesting the TEC’s input regarding this program, specifically as it pertains to the use of the public right of way. Currently, the removal of parking spaces requires the review of the Traffic Engineering Committee and the approval of City Council. In order to streamline the application process for Outdoor Dining Structures, staff is recommending that the TEC authorize the use of parking spaces associated with the Commercial Core Properties in downtown Ukiah for Outdoor Dining Structures in accordance with the attached guidelines and not to exceed 25% of the parking on the associated block. Attachments 1. Diagram #1, Map of Commercial Core Properties 2. Draft Guidelines for Outdoor Dining Structure Program 3. Specs for Sand/Paver Installation Over Asphalt 4. Specs for Prefabricated Decking System 5. Examples of Parklets in San Francisco and Long Beach 6. Inventory of Restaurants Currently Residing Within the Program Boundaries 1 OUTDOOR DINING STRUCTURE PACKET INSTRUCTIONS: Please follow these instructions upon submittal of the following application packet and consistent with the requirements of the Downtown Zoning Code. Prior to submitting an application, it is advised that the business owner consult with the City of Ukiah Public Works Department regarding the location of utilities, fire hydrants, etc. Due to utility location and emergency vehicle clearance, not all locations may be appropriate for outdoor dining structures. Outdoor Dining Structures shall not obstruct stormwater runoff and must be readily removable for maintenance of pavement, sidewalk, curb, gutter and utilities. An application for Outdoor Dining shall include the following: 1. A completed and signed general application and encroachment permit application. 2. Five (5) copies of a dimensional site plan (drawn to scale) that includes the following (maximum size 24” x 36”) a. Address b. The underlying right-of-way and parking spaces and the location of items adjacent to the use area. c. An outline of the area proposed for outdoor dining use and the location of any existing and adjacent outdoor dining uses. d. The proposed layout of all use furnishings, including, but not limited to, tables, chairs, umbrellas, heaters, planters, fencing, signage, etc. e. The proposed electrical connections to serve the use – if electrical service is requested. f. The proposed circulation to and from the outdoor dining use and the associated business, general pedestrian circulation, and building ingress/egress. g. Location of all buildings and structures adjacent to the outdoor dining use, including the building proposing the use. h. Location, type and height of any barriers surrounding the outdoor dining use. i. Line of sight from indoor dining area, demonstrating the ability to appropriately supervise the outdoor dining area 3. The applicant must demonstrate that the proposed use will not block the display windows or signage of the adjacent business(s). 1. Specifications for the design, colors, and materials of all proposed furnishings including but not limited to tables, chairs, umbrellas, heaters, planters, fencing, trash receptacles, etc., demonstrating that all furnishings are of commercial grade and designed for outdoor use and consistent with the requirements of 2 the Downtown Zoning Code. 2. A lighting plan, including under umbrella, table lighting, and any other lighting proposed, showing fixture and lamp type and locations. (Installation of new lighting may require a permit.) 3. An operational schedule including hours, days, and months (outdoor dining shall be required to operate for a minimum of 8 hours per day, 6 days per week as weather permits). 4. Photos of the project area, including adjacent buildings and windows, to demonstrate impact on neighboring businesses. 5. Evidence of Comprehensive Liability Insurance, evidence of Workers Compensation Insurance, and a signed Hold Harmless and Indemnification statement (that indemnifies and holds harmless the City of Ukiah, its officials, employees, agents and volunteers, and the underlying property owner(s)), in a form approved by the City’s Risk Manager. 6. A copy of the applicant’s approved City of Ukiah business license. 7. Fees, Charges and Deposits 1. Outdoor Dining Structure Permit Fee of $250 (due upon approval of Outdoor Dining Structure application; one-time fee) 2. Usage Fee of 25 cents per square foot per month (due upon approval of Outdoor Dining Structure application, to be invoiced monthly by City) 3. Maintenance/Damages Deposit of _____ (a one-time deposit due upon an applicant’s initial application for an annual Outdoor Dining Permit. If the applicant re-applies for an annual permit the following year, the deposit will be carried over to the new permit. If the applicant does not re-apply for an annual permit, or the use is discontinued, an inspection of the use area would determine if the deposit, or a portion thereof, would be applied to repair and damages created by the use. If no damages have occurred, the deposit would be refunded to the applicant). General Applications for Outdoor Dining Structure permits will be handled through the encroachment permit process when consistent with the design guidelines specified in the Outdoor Dining Structure Guidelines and Section 5.080 of the Downtown Zoning Code. An Outdoor Dining Permit shall be valid for a period of one year, beginning on January 1st and ending on December 31st. Permits for subsequent years will be issued on a first come basis, except that the holders of a permit for the prior year will be given priority over new applicants. Each year, the applicant shall submit a complete application for an Outdoor Dining Structure Permit as defined above. If no changes to the project are proposed, plans are not required for renewal. An inspection may be required by the Public Works Department. If the project is deemed to be out of compliance with the Guidelines, the permit may be denied or conditionally approved. 3 Outdoor Dining Structure Permits are not transferable. An Outdoor Dining Permit is an interruptible privilege. The City may interrupt the operation of an outdoor dining use at any time due to anticipated or actual conflicts. Such conflicts may arise from, but are not limited to, scheduled festivals and similar events, parades or marches, repairs to the public right of way, or demonstrations or emergencies occurring in the area. Outdoor dining uses shall be permitted to continue during special events unless the City of Ukiah specifically requests that the use temporarily discontinue for the duration of the event. Such request may include the removal of all use furnishings. 1 Guidelines Purpose The purpose of the Outdoor Dining Structure Guidelines is to create an enhanced quality and consistent pattern of outdoor dining areas that reflect the unique character of downtown Ukiah. The Downtown Zoning Code allows for sidewalk cafes (on public property) and outdoor dining (on public property), and a pilot project starting in 2011 demonstrated the feasibility of outdoor dining structures. These guidelines are consistent with the goals, policies, and actions of the General Plan. Program Boundaries: The boundaries of the Outdoor Dining Structure Program are as follows: East/West – Main Street/Oak Street, North/South – Henry Street/Clay Street. (Commercial Core Properties) Allocation of the Public Right of Way (Parking Space(s)): Allocation of the public right of way for outdoor dining use shall be based on frontage between the extended property lines of the building in which the associated fronting ground floor storefront restaurant use is an occupant. Where more than one-half of the total square footage of a parking space is located between the extended property lines, an application for allocation of that parking space may be made by the owner or tenant of such use. Where one-half or less of the total square footage of a parking space is located between the extended property lines, an application for allocation of that parking space may be made by the owner or tenant of such use, but shall require the written agreement of the affected underlying property owner, at no compensation, and shall be conditionally allocated until such time the affected adjacent ground floor storefront restaurant use requests and is approved for allocation of the public right of way for their use. In such circumstance, the extended property line will become the dividing mechanism between the two allocated uses, and 15 days notice shall be given to vacate any previous conditional allocation that is outside a uses property line extensions. In order to ensure safety and the unrestricted use of adjacent parking spaces, there must be a minimum of 18” between the outdoor dining structure and the adjacent space(s). Restaurants situated on street corners may utilize one side only. Allocation of the Sidewalk Area: Allocation of the sidewalk area shall comply with the Downtown Zoning Code, Section 5.080 and may be allowed only where the sidewalk is wide enough to adequately accommodate the usual pedestrian traffic in the area, to comply with California State accessibility standards and federal ADA requirements, and the operation of the proposed restaurant. Permanent Changes to Public Right of Way: Permanent changes to the public right of way are not permitted. Any street, sidewalk, or City improvements, furnishings, and utilities damaged or destroyed by the outdoor dining use shall be replaced to City standards with the cost borne by the permittee. 2 Use Area: Furnishings and decorations shall not encroach beyond the permitted use area or overhang pedestrian or vehicular circulation paths. Maintenance and Security: All outdoor dining area furnishings shall be maintained in a safe and clean condition. All sidewalk furnishings shall be stored indoors nightly. Furnishings shall be secured within the Outdoor Dining Structure area or stored indoors nightly. All outdoor dining use areas shall be maintained in an attractive, clean (free from spills, litter and other debris) and safe manner. Food and Beverages: Service of food and beverages shall comply with Section 5080.G of the Downtown Zoning Code: G. Food and Beverages: Outdoor dining areas may only serve food and nonalcoholic beverages prepared or stocked for sale at the adjoining indoor restaurant; provided, however, that the service of beer or wine or both solely for on-premise consumption by customers within the outdoor dining area may be authorized by the Planning Director and Police Department if each of the following requirements are met: 1. The outdoor dining operation is duly licensed, or prior to the service of any beer or wine will be duly licensed by state authorities to sell beer or wine for consumption within the outdoor dining area. 2. The authorized outdoor dining area is identified in a manner which will clearly separate and delineate it from the areas of the sidewalk that will remain open to pedestrian traffic. 3. One or more signs, as approved as part of the encroachment permit, are posted during all times the sidewalk cafe is in operation, which shall give notice to the cafes customers that the drinking of beer or wine or the carrying of any open container which contains beer or wine is prohibited and unlawful outside the delineated outdoor dining area. Outdoor dining areas authorized by the Planning Department and Police Department and in compliance with the requirements of Section 5.070 are exempt from UCC Section 6000. Closure of Business: Outdoor dining use area furnishings shall be removed immediately upon the permanent closure of the associated business. Signage: No signage shall be allowed in the outdoor dining area except for the name of the establishment on an umbrella fringe and in compliance with this Section and UCC Division 3, Chapter 7 (Sign Ordinance, UCC Section 9224.8(D8)). Portable Heaters: Outdoor heaters are allowed subject to Fire and Building Code compliance. 3 Trash Receptacles: Trash and refuse receptacles for the sidewalk cafe shall not be permitted within the area designated for the sidewalk cafe or on adjacent sidewalk areas and the permittee shall remove trash and litter as they accumulate. Trash and/or refuse containers may be authorized within the outdoor dining area or adjacent sidewalk areas with Zoning Administrator approval of a Minor Use Permit. Food Service: To minimize litter and debris, where table wait service is provided, or food is served to the customer on a tray to be taken and eaten on site in the dining area, plates, glasses, cups and silverware made of permanent (non-disposable) materials such as glass, ceramic, and metal, and cloth napkins shall be required. The use of disposable food containers, utensils, and napkins is permitted only where food is served to the customer “to go.” Music/Entertainment: Non-live music and/or speakers may be authorized with Zoning Administrator approval of a Minor Use Permit. Design Standards: All outdoor dining furnishings shall be of commercial grade and designed for outdoor use. Due to the proximity of traffic flow, consideration shall be given to minimizing potential driver distraction. All furnishings shall be properly maintained and cleaned regularly. Barriers Railings shall be designed of wrought iron, treated wood, cast aluminum or similar material and shall not exceed 48” in height. Large planters may also be used as barriers, and must be properly maintained with live, healthy plants year-round. Reflectors shall be placed on the corners closest to traffic to improve visibility. If alcoholic beverages are to be served, fencing shall meet the requirements of the use associated license issued by the State Department of Alcoholic Beverage Control (ABC). “Open” Appearance: Perimeter enclosures with a height of between 36” and 48” must be at least 50 percent open (see‐through) in order to maintain visibility of street level activity. Patio Surface Pre-approved patio surfaces include brick/paver/stone tile over sand base (specifications attached), or prefabricated deck system from an approved or comparable manufacturer. (See attached.) Seating 4 Tables and chairs shall be of commercial grade and designed for outdoor use. All furnishings shall be properly maintained and cleaned regularly. Benches and/or bar-style seating may be incorporated into the design. Materials, Colors, and Design – Permitted:  Tables and chairs shall be of the same or a similar and compatible design.  Framework: Wrought iron, fabricated steel, cast aluminum, cane or teak or similar material.  Chair seat: Wrought iron, fabricated steel, cast aluminum, cane, teak, rattan or similar material.  Color: All tables and chairs within a use area shall be of the same or compatible color.  Table top: Solid tops of slate, marble, granite, faux stone, wrought iron, embossed aluminum, teak, tempered glass, and mesh tops of wrought iron and aluminum or similar material are permitted. .  Table Top Dimensions: Square 28”, Rectangular 36” x 24”, round 30”.  Table Height: Standard café height up to 30”. Materials, Colors, and Design – Prohibited: • Plastic, resin, and plain metal tabletops are prohibited. • Bright, reflective, and fluorescent colors are prohibited. Umbrellas and Umbrella Stands Table center and freestanding umbrellas are permitted. Umbrellas shall be secured with a minimum base of not less than 60 pounds and shall leave a vertical clearance of seven feet from the patio surface. Materials and Colors:  Umbrellas: All umbrella panels shall be of the same or complementary solid color(s). Fluorescent colors are prohibited. Vinyl or plastic umbrellas are prohibited.  Permitted Stands: Cast aluminum, wrought iron, fabricated steel, wood, or similar material. Lighting Under umbrella lighting (directional or tube) and tabletop lighting (candles or other low level light sources) are permitted. Lighting shall create a soft glow directed at the tabletop or cart surface. Lighting shall not create glare or fall 5 outside of the use area. Bare bulb neon, backlit, colored lights, blinking or “chasing” lights are prohibited. Other Decorative Items  Padded fabric chair pads are permitted, shall be brought indoors nightly, and shall be clean when placed outside each day.  Tabletop flower arrangements, centerpieces, and candles are permitted and shall be brought in nightly.  Streamers, balloons, and banners are prohibited.  Other decorative items not specifically permitted herein are prohibited.  Furnishings and decorations shall not encroach beyond the permitted use area or overhang pedestrian or vehicular circulation paths. Exception to the Guidelines Zoning Administrator Exception(s) to these guidelines may be authorized with Zoning Administrator approval of a Minor Use Permit. Design Review Board The Planning Director may refer any application to the Design Review Board for review and recommendation on applications that may be inconsistent with the Design Standards. Comment [k1]: If signage is only allowed on the umbrella, it should not be included here or people will think this allows signage that is not backlit. 1. OVERLAY ON EXISTING ASPHALT PAVEMENT VARIES ICPI-03 CONCRETE PAVER 3 1/8" (80 MM) MIN. THICKNESS 1" (25 MM) BEDDING SAND GEOTEXTILE EXISTING SOIL SUBGRADE CONCRETE CURB AND FOUNDATION EXISTING AGGREGATE BASE AS SHOWN OR AT CATCH BASIN(S). DRAIN BEDDING SAND OF EXCESS MOISTURE THROUGH PAVEMENT AT LOWEST POINTS STREET / PARKING LOT F.S. DRAWING NO. SCALE PER LOCAL STANDARDS EXISTING ASPHALT PAVEMENT 2" (50MM) DIA. DRAIN HOLE, FILL WITH PEA GRAVEL. LOCATE AT LOWEST ELEVATIONS. PROVIDE 1 IN. (25 MM) DRAIN HOLES IN CATCH BASINS. BOTTOM OF HOLES TO BE2. EVEN WITH SURFACE OF EXISTING PAVEMENT. COVER HOLES WITH GEOTEXTILE. (0.6 M) FROM TOP OF SOIL SUBGRADE. PROVIDE DRAIN HOLES TO CATCH BASINS DO NOT PROVIDE DRAIN HOLES TO SUBGRADE WHEN WATER TABLE IS LESS THAN 2 FT. 3. 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TECHNICAL DETAILS & LITERATURE LEED PROJECT GALLERY EVENTS / PRESS HOME DECK SUPPORTS WOOD TILES PLANTERS/BENCHES POP-UP PARK GREEN ROOF MORE INFO Share Like 30 Street Decks Projects Awards & Press Rooftop Deck, bisonip http://www.bisonip.com/streetDecks.php 1 of 3 3/5/13 11:17 PM Bison Versadjust Deck Supports Bison Wood Tiles Bison Custom Cubes Railing integrates with Bison Cube Contact our sales team for more information regarding the Bison Pop-Up Park. STREET DECKS San Francisco Parklet - Project Profile PDF March 2010 StreetFilms.org: Watch Video on San Francisco's Pavement to Parks New York City Pop-up Park August 2010 David Byrne Breaks In NYC's First Pop-Up Cafe Contact our sales team for more information regarding the Bison Pop-Up Park. STREET DECK & POP-UP PARK AWARDS & PRESS Bison Awarded 2010 Product Picks by Architectural Record their Bison Pop-Up Park Architectural Record - Special Construction & Exterior Improvements - Bison Pop-Up Park Pop-up parks wins 71-73 in Sunset’s “The top 100 ideas, people, places and things that are making life in the West better right now.” Sunset, February 2011, p. 35. “Pop-up parks, Paklets, Ped plazas, Hell strips. Call ‘em what you want – but isn’t it marvelous what pavement can become when a community pulls together?...” Bison's street deck system (Bison Pop-up Park) is utilized in San Francisco's Parklet. Rooftop Deck, bisonip http://www.bisonip.com/streetDecks.php 2 of 3 3/5/13 11:17 PM Wallpaper* Top 200-Parklets, San Francisco – San Francisco’s Parklet wins Top 200 Award from Wallpaper* Magazine, which features the Bison street deck and landscaping system. Janette Sadick-Khan, Urban Engineer, The New City of the Future, Esquire, December 2010, p. 158. Janette Sadick-Khan, New York City's Department of Transportation Commissioner, champions street repurposing efforts and produces fast results (by working around bureaucracy) which are all backed up by tangible data and statistics. NYC DOT Press Release Bison Pop-Up Park street deck system is curbside seating platform utilized in Janette Sadick-Khan's first Pop-up Cafe in New York City's Financial District last August, 2010. Read entire press release: NYC DOT Announces First Pop-up Cafe, Bringing Innovative Public Space to Lower Manhattan Newsom Christens New Mojo Cafe “Parklet,” Pledges More to Come San Francisco Sidewalk Extensions - Mayor Gavin Newsom and the City of San Francisco launches a trial program to turn parking spaces into beautiful pedestrian space. "This is a change in philosophy and how we think of the public rights-of-way," said Department of Public Works Director Ed Reiskin, who noted that approximately 25 percent of the public space in San Francisco is taken up by streets. San Francisco Takes Parking Spaces for Trial Sidewalk Extensions "The idea is essentially to build a cheaper bulbout, to get the same effect as a $100,000 [concrete] bulbout at a fraction of the funds," said the San Francisco Planning Department's Andres Power, project manager for Pavement to Parks. "We will take the occupation of a sidewalk off the sidewalk and move it into the parking lane." Select Language Powered by Translate SITE MAP GLOSSARY LEGAL PRIVACY POLICY © 2013 United Construction Products, Inc. All Rights Reserved. Rooftop Deck, bisonip http://www.bisonip.com/streetDecks.php 3 of 3 3/5/13 11:17 PM Parklet Examples from San Francisco and Long Beach Restaurants in Boundaries of the Outoor Dining Structure Program Restaurant Street Pkg Spaces Peking Tokyo N. State 1 LiliPad N. State 1 North State Café N. State 2 China Chef N. State 1 Ukiah Brewing Company S. State 2 Villa del Mar S. State 1 Quiznos S. State 1 Mama's Café S. State 2 Stan's Maple Café S. State 2 Oco Time/It's Time W. Church 3 Eddie's Cocina S. School 1-1.5 Patrona N. School 3 Schat's W. Perkins 3 Uncorked W. Standley 1-1.5 Saucy W. Standley 1-1.5 Total Number of Restaurants: 14 Estimated Total Number of Parking Spaces Impacted (Potentially): 26